Loading...
HomeMy WebLinkAbout2018-12-18 Meeting AgendaCommission Meeting Agenda Commission Chamber 12/18/2018 2:00 PM INVOCATION: Pastor Ron Jones, Lead Pastor, The Hill Baptist Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) Years of Service A.Presentation honoring out-going member of the Augusta Commission Honorable Wayne J. Guilfoyle, Commissioner, District 8.Attachments November Employee of the Month B. Congratulations! Augusta, Georgia's November Employee of the Month recipient. Attachments MACH Academy, Inc. International Winner C. Congratulations! Leila Hunter for winning the 2018 "Little Mo" International Tennis Championship held in Palm Beach Gardens, Fl. on December 2, 2018. (Requested by Commissioner Bill Fennoy) Attachments Acknowledgements 2018 Augusta United Way Campaign D.Ms. Tameka Allen regarding 2018 Augusta United Way Campaign. Attachments ELECTION OF OFFICER(S) E.Discuss appointment of interim commissioner to District 5 seat. (Requested by Commissioner Marion Williams, Jr.)Attachments Five (5) minute time limit per delegation DELEGATIONS F.Mr. Brad Owens regarding Save The Pool Information related to the New Savannah Bluff Lock and Dam issue.Attachments G.Williams Communication, Inc. regarding Bid Protest for RFP 18-120- 800 MHz Radio System for Augusta.Attachments CONSENT AGENDA (Items 1-29) PLANNING 1. Z-18-54 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions listed below a petition Daniel Hollingsworth requesting a Special Exception to establish a Family Cemetery per Section 26-2-m affecting property containing 0.07 acres and known as part of 5168 Storey Mill Road. 362-0-005-00-0 DISTRICT 8 1. The area for the cemetery is to be no smaller than 0.50 of an acre. 2. The plat indicating the location of the cemetery, the access easement, and the perpetual maintenance agreement must be recorded with the Clerk of Superior Court. 3. The cemetery must be permanently fenced. 4. No burials of anyone outside of the Hollingsworth family is permitted and no burial sites may be sold. 5. The cemetery must be recorded with the Georgia Secretary of State per Georgia State Law Title 10, Chapter 14. 6. All deaths must be filed with the Richmond County Health Department per GA Code § 31-1-15 (b) Attachments 2. Z-18-55 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions listed below a petition by Dr. Ayodele Ayedun, on behalf of Dr. Ayodele Ayedun and First Imex Corp., requesting a Special Exception to bring an existing Family Personal Care Home into zoning conformance per Section 26-1(h) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 20.41 acres and known as 5038 Storey Mill Road. Tax Map 347-0-001-01-0 DISTRICT 8 1. The home shall be staffed Attachments on a 7-day, 24-hour basis. 2. A private room shall be continue to be provided for staff to conduct business. 3. Rubbish and inoperable cars must be removed from property. 4. The facility the capacity must be capped at three (3) residents in compliance with the Comprehensive Zoning Ordinance definition of a Family Personal Care Home. 5. The applicant must receive and maintain a City of Augusta business license and continue to maintain a license with the State of Georgia. Proof of compliance with the minimum requirements of Chapter 111.8-62.01 of the O.C.G.A must be provided, and the applicant must provide annual fire department inspection reports. 6. All requirements must be met within six (6) months of approval of the Special Exception, or the Special Exception is void. 7. If wheelchair bound persons reside in the residence all 2010 ADA Standards for Accessible Design requirements must be met, including but not limited to: · All doorways must be at least 3 feet wide. · At least one bathroom that permits a wheelchair dependent person to use all bathroom facilities unimpeded. 3. Z-18-57 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions listed below a petition by Stables Management Development LLC, on behalf of Locke & Heather McKnight, requesting a change of zoning from Zone R-1C (One-family Residential) to Zone R-3B (Multiple-family Residential) and to amend the conditions for Z-18-10 affecting property containing approximately 2.83 acres and known as 2083 Heckle Street, 2022, 2024 and 2026 Warren Street. Tax Map 035-3-238-00-0, 035-3-218-00-0, 035-3-217- 00-0, & 035-3-216-00-0 DISTRICT 3 1. The development shall not exceed 47 units and overall density of 16.4 units/acre, in accordance with the submitted conceptual plan. 2. Detention pond shall be underground. 3. Ninety (90) off-street parking spaces shall be provided, in accordance with the submitted conceptual plan. Parking shall be enclosed in a fenced area and screened with vegetation in accordance with the requirements of the Tree Ordinance. 4. Facades of existing warehouse buildings shall be preserved to maintain aesthetic cohesion. New building facades shall be designed in a manner that is complimentary to the existing architectural style. 5. Sidewalks shall be installed on the subject parcels. 6. Plans meeting all applicable development standards shall be submitted and approved prior to issuance of development permits. A lighting plan shall be included with the development plans. All exterior lighting shall be downcast and/or directed away from adjoining residences. Attachments 4.Attachments Z-18-60 - A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions listed below a petition by Augusta Housing & Community Development, on behalf of AGLBA & CGG Holdings LLC, requesting a change of zoning from Zone B-2 (General Business) & Zone R-3C (Multiple-family Residential) to Zone PUD (Planned Unit Development) affecting property containing approximately 2.31 acres and known as 1102 and 1016 Laney Walker Boulevard. Tax Map 046-4-757-00-0 & 046-4-766-00-0 DISTRICT 1 1. Permitted uses of the site be limited to multi-family apartments, professional offices, restaurants and retail development. 2. The total height of any structure shall not exceed 4 stories or 75 feet, to include any attached or detached structures. 3. The overall density shall not exceed 35 units per acre. 4. The total commercial space in each building shall not exceed 25,000 gross square feet in area. 5. There shall no required front setback, a minimum 10-foot side setback and a minimum rear setback of 25 feet. 6. The site must conform to the all related provisions of the Augusta Tree Ordinance or applicable landscaping codes. 7. The off-street parking requirement shall be 96 spaces as shown on the concept plan. If during site plan review additional spaces are needed it will be addressed. 8. A minimum of 10% of the site shall be dedicated to open space. Such open spaces may include park, recreational or plaza primarily used for public use. 9. The maximum lot coverage for each lot shall be 80%, to include building and impervious areas. 10. A fence or screen wall in the required front yard shall not exceed four (4) feet in height. A fence or screen wall in the required side or rear yard shall not exceed six (6) feet in height. 11. Any outdoor storage shall be limited to enclosed buildings or screening with a 6 foot wood privacy fence or masonry wall. 12. No freestanding signs permitted on the affected property without approval by the Planning Commission. Building or wall mounted signs are limited to a maximum surface area of 2 square feet per linear foot. Projecting signs may not project more than 5 feet from the building wall it is attached except for canopy or awning mounted signs. Window signs may not occupy more than 20 percent of the area of any window. 13. Improve sidewalks on all adjacent streets to meet the latest adopted ADA standards. 14. New curb cuts must be permitted meet the standards of Augusta Traffic Engineering Department. 15. Lighting in the parking lot be directed away from nearby residences. 16. Final building elevations and materials of the proposed structures are subject to design review. 17. Minor changes to an approved PUD site plan may be handled administratively by the Planning Director. 18. Any changes deemed major will trigger the need to amend the original PUD site plan and require Augusta Commission approval. 19. Building elevations must reflect those presented with this application. 5. Z-18-62 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions listed below a petition by Joseph and Toni Elam requesting a Special Exception to establish a Child Day Care Center in a P-1 (Professional) Zone per Section 26-1-r affecting property containing 0.59 acres and known as 3408 Peach Orchard Road. Tax Map 133-1-026-00-0 DISTRICT 6 1. Access must be provided off Satcher Boulevard to provide a secondary ingress/egress. Attachments PUBLIC SERVICES 6.Motion to approve the RFP 18-246 for Aviation Fuel Supplier to AvFuel and approve the Contract for the Augusta Regional Airport as approved by the Aviation Commission on November 29, 2018. (Approved by Public Services Committee December 11, 2018) Attachments 7.Motion to approve the ALL SOUTH ROOFING Contract for Hangar One at Augusta Regional Airport. (Bid Item #18-261A) (Approved by Public Services Committee December 11, 2018) Attachments 8.Motion to approve by resolution the designation of one Sunday during the calendar year 2019 that bars can be open as provided for in the Augusta Alcohol Ordinance, Section 6-2-77 (3a) with the designation of Super Bowl Sunday for bars to remain open.(Approved by Public Services Committee December 11, 2018) Attachments 9.Motion to approve FAA Grant for Runway Rehabilitation and Apron Design Work at Daniel Field Airport. (Approved by Public Services Committee December 11, 2018) Attachments 10.Motion to approve the Contract with A&D Painting for the Augusta Regional Airport Hangar One Project Re-Bid Item #8-257A. (Approved by Public Services Committee December 11, 2018) Attachments 11.Motion to approve the Memorandum of Agreement with Transportation Security Administration and Augusta, Georgia. (Approved by Public Services Committee December 11, 2018) Attachments 12.Motion to approve the RFP Award for Parking Management services to Republic Parking and approve the 2019 Contract for Augusta Regional Airport. (Approved by Public Services Committee December 11, 2018) Attachments 13.Motion to approve tasking Code Enforcement with bringing back an update on the inspection of Ms.Yvonne Murphy's apartment at Georgian Place Apartments at the next committee meeting on January 8, 2019 and to include a report from the Board of Health. (Approved by Public Services Committee December 11, 2018) Attachments ADMINISTRATIVE SERVICES 14.Motion to approve a request from Augusta-CSRA Vietnam War Veterans Memorial Initiative to erect a memorial in the median of Broad Street, in Olde Town, between the 3rd and 4th Street intersections. (Approved by Administrative Services Committee December 11, 2018) Attachments 15.Motion to approve BCBS of Georgia Medicare Advantage PPO Renewal. (Approved by Administrative Services Committee December 11, 2018) Attachments 16.Motion to approve the month-to-month billing with First Vehicle Services for Fleet Maintenance Services pending the recommendation from the evaluation committee.(Approved by Administrative Services Committee December 11, 2018) Attachments 17.Motion to approve Housing and Community Development Department’s (HCD's) procedural process relative to agreements/contracts/task orders for the Laney Walker/Bethlehem Revitalization Project (for calendar year 2019). (Approved by Administrative Services Committee December 11, 2018) Attachments FINANCE 18.Motion to approve funding for the state-wide December 4, 2018 General Election Runoff. (Approved by Finance Committee December 11, 2018) Attachments 19.Motion to approve 1 year renewal of agreement with Corvel, acting as Third Party Administrator, to provide Worker Compensation Claims Administration services to Augusta GA. (Approved by Finance Services Committee December 11, 2018) Attachments 20.Motion to approve reallocation of recapture funds from SPLOST VI projects. (Approved by Finance Services Committee December 11, 2018) Attachments ENGINEERING SERVICES 21.Motion to approve awarding contract to Environmental Products of Georgia for Bid 18-264 Truck with Crawler and Lateral Launch Camera in the amount of $283,862.(Approved by Engineering Services Committee December 11, 2018) Attachments 22.Motion to approve the Assignment of Augusta’s Agreement with Otto Container Management to OCM Solutions and approve the Execution of the Concurrence Document. (Approved by Engineering Services Committee December 11, 2018) Attachments 23.Motion to approve the Execution of the Amendment to the Lease with Georgia Waste Systems with ESD to bring back a report in March 2019 on the recycling data for the years 2017 and 2018 and 2016 if available. (Approved by Engineering Services Committee December 11, 2018) Attachments 24.Motion to approve the Landfill Gas Purchase and Sale Agreement with the correction of the company name Covia Holding Corporation Attachments (formerly known as the Unimin Mine in Hephzibah, Georgia). (Approved by Engineering Services Committee December 11, 2018) 25.Motion to approve Bid Award Item 18-236 Equipment for Motor Control Center Upgrades in the Amount of $289,935. (Approved by Engineering Services Committee December 11, 2018) Attachments 26.Motion to approve award of Construction Contract to Reeves Construction Company subject to Value Engineering and not to exceed in the amount of $11,246,487.20 for Transportation Investment Act (TIA) Project, Berckmans Road Widening & Realignment, and Bridge Replacement Project - Phase II as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. Bid #18- 195 Also, approve reallocation of $1.6M from Engineering SPLOST VI Scott’s Way Bridge & 7th St. Bridge funds to Berckmans Rd Bridge Construction. (Approved by Engineering Services Committee December 11, 2018) Attachments 27.Motion to approve award of Contract for Bid 18-262: Chemical Treatment of Sanitary Sewer Line - Capacity Management to Duke's Root Control in the Amount of $300,000. (Approved by Engineering Services Committee December 11, 2018) Attachments 28.Motion to approve to Supplement Construction Contract to E.R. Snell Contractor, Inc. in the amount of $662,103.45 for completing needed supplemental Drainage Improvements in conjunction with Transportation Investment Act (TIA) Project, Marks Church Road & Drainage Improvement project - Phase II as requested by AED. Bid #16-261 (Approved by Engineering Services Committee December 11, 2018) Attachments PETITIONS AND COMMUNICATIONS 29.Motion to approve the minutes of the regular meeting of the Augusta Commission held December 4, 2018 and Special Called Meeting held December 11, 2018. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 12/18/2018 AUGUSTA COMMISSION REGULAR AGENDA 12/18/2018 (Items 30-44) PLANNING 30. Z-18-59 - A request for concurrence with the Augusta Georgia Planning Commission to deny a petition by ISM, LLC, on behalf of Winchester Home Builders, Co., requesting a change of zoning from Zone R-1 (One-family Residential) and Zone R-1B (One-family Residential) to Zone R-3B (Multiple-family Residential) affecting property containing approximately 18.8 acres and known as 413 through 433 (odds only – 8 tax parcels) Pleasant Home Road. Tax Map 016-0-044-00-0, 016-0-045- 00-0. 016-045-01-0, 016-0-045-02-0, 016-0-046-00-0, 016-0-047-00-0, 016-0-048-02-0 & 016-0-048-03-0 DISTRICT 7 Attachments PUBLIC SERVICES 31.Motion to approve the bid award to Newsome Electric, Bid Item 18- 319 in the amount of $28,795 - Electrical Feeder for New Passenger Boarding Bridge and Equipment at the Augusta Regional Airport. Attachments ADMINISTRATIVE SERVICES 32.Motion to deny the Amended Protest of Williams Communications, Inc., regarding Request for Proposal (RFP) RFP Item 18-120 - 800 MHz Radio System for Augusta, Information Technology Department. Received through the office of Fleming & Nelson, LLP, Attorneys at Law on October 9, 2018 at 4:49 p.m. (No recommendation from Administrative Services Committee December 11, 2018) Attachments 33.Attachments Motion to approve renaming the Lake Olmstead Stadium- the Commissioner Andrew A. Jefferson Amphitheater.(No recommendation from Administrative Services Committee December 11, 2018) 34.Discuss the hostile work environment in the Augusta Law Department. (Requested by Commissioner Marion Williams)Attachments 35.Discuss the Human Resources Department. (Requested by Commissioner Marion Williams)Attachments FINANCE 36.Approve additional funding request from the Augusta Convention and Visitors Bureau (CVB) in the amount of $52,000. Attachments ENGINEERING SERVICES 37.Approve the Award of Bid Item 18-274 to MHC Kenworth for the Purchase of a Water Truck. (No recommendation by Engineering Services Committee December 11, 2018) Attachments 38.Approve the Award of Bid Item 18-287 to Nextran Truck Center for the Purchase of an Over the Road Truck. (No recommendation by Engineering Services Committee December 11, 2018) Attachments 39.Approve the Award of Bid Item 18-288 to Vanguard Truck Center for the Purchase of a Roll-Off Truck. (No recommendation by Engineering Services Committee December 11, 2018) Attachments 40.Receive as Information a 60-day Update on the Performance of Inland Waste, the Customer Communications Plan for ESD, and a report on the results of the Customer Satisfaction Survey. (No recommendation Engineering Services Committee December 11, 2018) Attachments 41.Receive as Information Research Performed on the Handling of Blight in Other Cities. (No recommendation Engineering Services Committee December 11, 2018) Attachments 42.Discuss GDOT PI#0013927 - SR4/US25 BUS (13th Street) at Savannah River Bridge Replacement Project and Addition of Local Proffered Improvements. (No recommendation Engineering Services Committee December 11, 2018) Attachments ADMINISTRATOR 43. Motion to renew the Sec. 5311 Rural Transit grant application between the Georgia Department of Transportation (GDOT) and Augusta, Georgia for July 1, 2019 to June 30, 2020. Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 44.Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 12/18/2018 2:00 PM Invocation Department: Department: Caption:Pastor Ron Jones, Lead Pastor, The Hill Baptist Church. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/18/2018 2:00 PM Years of Service Department: Department: Caption:Presentation honoring out-going member of the Augusta Commission Honorable Wayne J. Guilfoyle, Commissioner, District 8. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/18/2018 2:00 PM November Employee of the Month Department: Department: Caption: Congratulations! Augusta, Georgia's November Employee of the Month recipient. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/18/2018 2:00 PM MACH Academy, Inc. International Winner Department: Department: Caption: Congratulations! Leila Hunter for winning the 2018 "Little Mo" International Tennis Championship held in Palm Beach Gardens, Fl. on December 2, 2018. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo “Changing lives since 1992” MACH Academy, Inc. Has International Winner (December 2018) She did it! Leila Hunter, one of MACH Academy, Inc.'s up & coming junior players, is the Eight & Under 2018 "Little Mo" International Champion! Leila began her journey early in the year, winning Eastern Sectionals at the "Little Mo" Tournament in May, in Marietta, GA. In July, it was off to Florida for the Eastern Regionals, where she took the first place trophy. The weekend of September 28-October 1, she did it, again; Leila was the champion at the 21st Annual Little Mo" Nationals Tournament in Austin, Texas. Bringing it full-circle, on December 2nd, she won 6-0, 6-2 at the international tournament held in Palm Beach Gardens, Florida. Leila and her parents, Garrison and Lilyana Hunter, gave a special thanks to her primary coach at MACH Academy, Inc., Mark O’Neal. In addition, they thanked all of the coaches, staff and everyone who has supported her tennis journey. "Little Mo" Tournaments Named in memory of tennis champion Maureen “Little Mo” Connolly, the “Little Mo” circuit of tournaments is the premier challenge for juniors ages 8-12 to compete against others who are the same age at the sectional, regional, national, and international level. The mission of the “Little Mo” tournaments is to further the development of junior tennis worldwide by providing players with an opportunity to: a) progress in tennis - a healthy sport for a lifetime; b) build strong values and character; c) learn good sportsmanship; and d) meet new friends from across the country and world. The youngest and brightest stars in junior tennis compete in the “Little Mo” tournaments. Mentoring Academics Computers Healthy Recreation Email: mparks37@comcast.net Website: http://www.machacademy.com Phone/Fax: (706) 796-5046 Fleming Tennis Center 1850 Chester Avenue, Augusta GA 30906 Diamond Lakes Tennis Center 102 Diamond Lakes Way, Hephzibah GA 30815 Follow us on Facebook: @machacademyinc1992 / Twitter: @machacademyinc Commission Meeting Agenda 12/18/2018 2:00 PM Acknowledgements 2018 Augusta United Way Campaign Department: Department: Caption:Ms. Tameka Allen regarding 2018 Augusta United Way Campaign. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/18/2018 2:00 PM Appointment of Interim Commissioner to District 5 Department: Department: Caption:Discuss appointment of interim commissioner to District 5 seat. (Requested by Commissioner Marion Williams, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/18/2018 2:00 PM Brad Owens Department: Department: Caption:Mr. Brad Owens regarding Save The Pool Information related to the New Savannah Bluff Lock and Dam issue. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo AGENDA ITEM REQUEST FORM commission meetings: First and third ruesdays of each month - 2:00 p.m.committee meetings: Second and last Tuesdays of each month - 1:00 p.m. Commission/committee: (Please check one and insert meeting date) X Commission Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting I? DEC I? Public Safety Committee Public Services Committee Administrative Services Committee Engineering Services Committee Finance Committee contact Information for IndividuauPresenter Making the Request: Name:aot Address: Telephone Number: Fax Number: E-Mail Address: of Discussion to be placed on theA AA Please send this request form to the following address: Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 Telephone Number: 7 06-821-1820 Fax Number: 706-821-1838 E-MailAddress: nmorawski@augustaga.gov Requests may be faxed, e-mailed or delivered in person and must be received in the ClerkrsOffice no later than 9:00 a.m. on the Thursday preceding the Commission and Committee meetings of the following week. A five-minute time limit will be allowed for presentations. Commission Meeting Agenda 12/18/2018 2:00 PM Fleming & Nelson, LLP Department: Department: Caption:Williams Communication, Inc. regarding Bid Protest for RFP 18-120- 800 MHz Radio System for Augusta. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Fleming & Nelson, LLP Attorneys at Law Barry A Fleming Admitted in GA & sc F.Adam NelsonAdmitted in GA&SC KurtA Worthingtory Admitred in cA & SC Plerce G. Blitch, Iv, Admitted in GA & SC Dece,lnber t2,Z0lB YU E-MAIL AND A.S, MAIL Lena J. Bonner Clerk of Commission 535 Telfair St. Suite 220 Augusta GA 30901 E-mail: lbonner@augustaga.gov Re: Williarns Cornrnunication protest for RFp lg-120 Request to Speak to Full Commission Regarding protest DearMs. Bormer: As we dissussod yesterday, please accept this writte,n request on behalf of WilliamsCommunication Inc.} tp*k at the upcoming regulu commisJion meeting, scheduled forDecember 18, 2018. Jhis prgtest is in regard to the Rfp ltem 18-120 - 800 nnr, Radio Systerrfor Augusta, and was heard before the Administrative Sernices Committee yestenday aftenroon.My telephone and address is listed above, and my email address isn@flerringnelson.cqm, should you neod to contact me for any additional information. I would ask that you please acknowledge receipt ofthis request and advise if any additionalinformation is needed. Also, please advise what time the December 18, 201g meeting will begn. 631 Ronald Reagan Drive Suite 201 PostOffice Box220B Evang Georgia 30809 Telephone: (7 O 6) 434-82 Z 0 Far [706) 6@-0+10 A,-- Sincerely, ,./ fr# fi,fi z KurtA. Wortft6gton Ms. Geri A. Sarns, Procurernent Director Commission Meeting Agenda 12/18/2018 2:00 PM Z-18-54 Department:Planning and Development Department:Planning and Development Caption: Z-18-54 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions listed below a petition Daniel Hollingsworth requesting a Special Exception to establish a Family Cemetery per Section 26-2-m affecting property containing 0.07 acres and known as part of 5168 Storey Mill Road. 362-0-005-00-0 DISTRICT 8 1. The area for the cemetery is to be no smaller than 0.50 of an acre. 2. The plat indicating the location of the cemetery, the access easement, and the perpetual maintenance agreement must be recorded with the Clerk of Superior Court. 3. The cemetery must be permanently fenced. 4. No burials of anyone outside of the Hollingsworth family is permitted and no burial sites may be sold. 5. The cemetery must be recorded with the Georgia Secretary of State per Georgia State Law Title 10, Chapter 14. 6. All deaths must be filed with the Richmond County Health Department per GA Code § 31-1-15 (b) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: Cover Memo REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 12/18/2018 2:00 PM Z-18-55 Department:Planning and Development Department:Planning and Development Caption: Z-18-55 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions listed below a petition by Dr. Ayodele Ayedun, on behalf of Dr. Ayodele Ayedun and First Imex Corp., requesting a Special Exception to bring an existing Family Personal Care Home into zoning conformance per Section 26-1(h) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 20.41 acres and known as 5038 Storey Mill Road. Tax Map 347-0-001-01-0 DISTRICT 8 1. The home shall be staffed on a 7-day, 24-hour basis. 2. A private room shall be continue to be provided for staff to conduct business. 3. Rubbish and inoperable cars must be removed from property. 4. The facility the capacity must be capped at three (3) residents in compliance with the Comprehensive Zoning Ordinance definition of a Family Personal Care Home. 5. The applicant must receive and maintain a City of Augusta business license and continue to maintain a license with the State of Georgia. Proof of compliance with the minimum requirements of Chapter 111.8-62.01 of the O.C.G.A must be provided, and the applicant must provide annual fire department inspection reports. 6. All requirements must be met within six (6) months of approval of the Special Exception, or the Special Exception is void. 7. If wheelchair bound persons reside in the residence all 2010 ADA Standards for Accessible Design requirements must be met, including but not limited to: · All doorways must be at least 3 feet wide. · At least one bathroom that permits a wheelchair dependent person to use all bathroom facilities unimpeded. Background: Analysis: Financial Impact: Cover Memo Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 12/18/2018 2:00 PM Z-18-57 Department:Planning and Development Department:Planning and Development Caption: Z-18-57 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions listed below a petition by Stables Management Development LLC, on behalf of Locke & Heather McKnight, requesting a change of zoning from Zone R-1C (One-family Residential) to Zone R-3B (Multiple-family Residential) and to amend the conditions for Z-18-10 affecting property containing approximately 2.83 acres and known as 2083 Heckle Street, 2022, 2024 and 2026 Warren Street. Tax Map 035-3-238-00-0, 035-3-218-00-0, 035-3-217-00-0, & 035-3-216-00-0 DISTRICT 3 1. The development shall not exceed 47 units and overall density of 16.4 units/acre, in accordance with the submitted conceptual plan. 2. Detention pond shall be underground. 3. Ninety (90) off-street parking spaces shall be provided, in accordance with the submitted conceptual plan. Parking shall be enclosed in a fenced area and screened with vegetation in accordance with the requirements of the Tree Ordinance. 4. Facades of existing warehouse buildings shall be preserved to maintain aesthetic cohesion. New building facades shall be designed in a manner that is complimentary to the existing architectural style. 5. Sidewalks shall be installed on the subject parcels. 6. Plans meeting all applicable development standards shall be submitted and approved prior to issuance of development permits. A lighting plan shall be included with the development plans. All exterior lighting shall be downcast and/or directed away from adjoining residences. Background: Analysis: Financial Impact: Cover Memo Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 12/18/2018 2:00 PM Z-18-60 Department:Planning and Development Department:Planning and Development Caption: Z-18-60 - A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions listed below a petition by Augusta Housing & Community Development, on behalf of AGLBA & CGG Holdings LLC, requesting a change of zoning from Zone B-2 (General Business) & Zone R-3C (Multiple-family Residential) to Zone PUD (Planned Unit Development) affecting property containing approximately 2.31 acres and known as 1102 and 1016 Laney Walker Boulevard. Tax Map 046-4-757-00-0 & 046-4-766-00-0 DISTRICT 1 1. Permitted uses of the site be limited to multi-family apartments, professional offices, restaurants and retail development. 2. The total height of any structure shall not exceed 4 stories or 75 feet, to include any attached or detached structures. 3. The overall density shall not exceed 35 units per acre. 4. The total commercial space in each building shall not exceed 25,000 gross square feet in area. 5. There shall no required front setback, a minimum 10-foot side setback and a minimum rear setback of 25 feet. 6. The site must conform to the all related provisions of the Augusta Tree Ordinance or applicable landscaping codes. 7. The off-street parking requirement shall be 96 spaces as shown on the concept plan. If during site plan review additional spaces are needed it will be addressed. 8. A minimum of 10% of the site shall be dedicated to open space. Such open spaces may include park, recreational or plaza primarily used for public use. 9. The maximum lot coverage for each lot shall be 80%, to include building and impervious areas. 10. A fence or screen wall in the required front yard shall not exceed four (4) feet in height. A fence or screen wall in the required side or rear yard shall not exceed six (6) feet in height. 11. Any outdoor storage shall be limited to enclosed buildings or screening with a 6 foot wood privacy fence or masonry wall. 12. No freestanding signs permitted on the affected property without approval by the Planning Commission. Building or wall mounted signs are Cover Memo limited to a maximum surface area of 2 square feet per linear foot. Projecting signs may not project more than 5 feet from the building wall it is attached except for canopy or awning mounted signs. Window signs may not occupy more than 20 percent of the area of any window. 13. Improve sidewalks on all adjacent streets to meet the latest adopted ADA standards. 14. New curb cuts must be permitted meet the standards of Augusta Traffic Engineering Department. 15. Lighting in the parking lot be directed away from nearby residences. 16. Final building elevations and materials of the proposed structures are subject to design review. 17. Minor changes to an approved PUD site plan may be handled administratively by the Planning Director. 18. Any changes deemed major will trigger the need to amend the original PUD site plan and require Augusta Commission approval. 19. Building elevations must reflect those presented with this application. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 12/18/2018 2:00 PM Z-18-62 Department:Planning and Development Department:Planning and Development Caption: Z-18-62 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions listed below a petition by Joseph and Toni Elam requesting a Special Exception to establish a Child Day Care Center in a P-1 (Professional) Zone per Section 26-1-r affecting property containing 0.59 acres and known as 3408 Peach Orchard Road. Tax Map 133-1-026-00-0 DISTRICT 6 1. Access must be provided off Satcher Boulevard to provide a secondary ingress/egress. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Cover Memo Commission Meeting Agenda 12/18/2018 2:00 PM 18-246 Aviation Fuel Supplier - Avfuel Contract 2019 Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve the RFP 18-246 for Aviation Fuel Supplier to AvFuel and approve the Contract for the Augusta Regional Airport as approved by the Aviation Commission on November 29, 2018. (Approved by Public Services Committee December 11, 2018) Background:Avfuel Corporation has provided aviation fuels and marketing support for Augusta Regional Airport since 2001. Avfuel is a leading independent global supplier of aviation fuels and services with over 3000 worldwide locations and over 650 branded dealers throughout North America and Europe. Their customers include, fixed based operators, airport authorities, flight departments, airlines and the military. On January 1, 2014, the Airport entered into a three year agreement with two (2) one year renewable options with Avfuel Corporation. As the contract approaches its expiration date, Airport Staff advertised an RFP for an aviation fuel supplier in which we received three compliant responses. Analysis:The evaluation committee concluded the RFP evaluation process for the selection of an Aviation Fuel Supplier. The committee reviewed proposals from Avfuel, World Fuel Services, and Eastern Aviation Fuels. After a review of all three proposals, the evaluation committee concluded that Avfuel Corporation was aligned more closely with the needs of the airport for the best cost. September 27, 2018 Augusta Aviation Commission approved the RFP Award to Avfuel Corporation. The fuel supplier agreement was reviewed and approved by Pamela Everett, Airport Legal Financial Impact:Based upon consumption of fuel. Alternatives:To Deny Cover Memo Recommendation:Recommends Approval Funds are Available in the Following Accounts: 551081106-1134410 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Request for Proposal Request for Proposals will be received at this office until Friday, July 20, 2018 @ 11:00 a.m. for furnishing: RFP Item # 18-246 Aviation Fuel Supplier For Augusta, GA – Augusta Regional Airport RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, July 6, 2018, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle June 14, 21, 28, July 5, 2018 Metro Courier June 14, 2018 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Addendum 1 Original 7 Copies Fee Proposal AvFuel Corporation 47 West Ellsworth Rd. Ann Arbor, MI 48108 Yes 417532 Yes Yes Yes Yes Yes Ascent Aviation Group 1 Mill Street Parish, NY 13131 Yes 892009 Yes Yes Yes Yes Yes Eastern Aviation Fuels, Inc. 601 McCarthy Blvd New Bern, NC 28562 Yes 564596 Yes Yes Yes Yes Yes RFP Item #18-246 Aviation Fuel Supplier for Augusta, GA-Augusta Regional Airport RFP Date: Friday, July 20, 2018 @ 11:00 a.m. Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 107 Total Electronic Notifications (Demandstar): 2 Total Number Specifications Mailed Out to Local Vendor: 2 Pre Proposal Telephone Conference Attendees: NA Total packages submitted: 3 Total Noncompliant:0 Page 1 of 1 18-246 TAB OFFICIAL AvFuel Corporation 47 West Ellsworth Rd. Ann Arbor, MI 48108 Ascent Aviation Group 1 Mill Street Parish, NY 13131 Eastern Aviation Fuels, Inc. 601 McCarthy Blvd New Bern, NC 28562 AvFuel Corporation 47 West Ellsworth Rd. Ann Arbor, MI 48108 Ascent Aviation Group 1 Mill Street Parish, NY 13131 Eastern Aviation Fuels, Inc. 601 McCarthy Blvd New Bern, NC 28562 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)20 5 5 4.3 100 100 86.7 3. Organization & Approach (0-5)15 5.0 4.5 4.1 75.0 68.0 61.5 4.Scope of Services a) The ability, capacity, and skill of the proponent to perform the contract or provide the services required; b) The capability of the proponent to perform the contract or provide the service promptly or within the time specified, without delay or interference. c) The character, integrity, reputation, judgment, experience, and efficiency of the proponent; d) The quality of performance on previous contracts; e) The previous and existing compliance by the proponent with law and ordinances relating to the contract or services; f) The sufficiency of the financial resources of the proponent relating to his ability to perform the contract; and g) The quality, availability, and adaptability of the supplies or services to the particular use required. h) Additional information, proposals, or incentives for airport consideration. (0-5)25 4.7 4.6 3.8 116.7 114.2 94.2 5. Financial Resources (0-5)10 5 4.9 4.9 50 49 48.7 6. References (0-5)5 5 5 5 25 25 25 24.7 24.0 22.1 366.7 356.2 316.0 8. Presentation by Team (0-5)10 0 0 19 Q&A Response to Panel Questions (0-5)5 0 0 Lowest Fees 5 10 5 50 0 0 Second 5 6 5 0 30 0 Third 5 4 5 0 0 20 Forth 5 2 0 0 0 Fifth 5 1 0 0 0 Total Phase 2 - (Total Maximum Ranking 10 - Maximum Weighted Total Possible 75) 0 0 0 50 30 20 24.7 24.0 22.1 416.7 386.2 336.0 Procurement DepartmentRepresentative:______Nancy Williams_______________________________________ Procurement Department Completion Date: 8/2/18 Phase 2 (Option - Numbers 8-9) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: Cumulative Date: 8/2/18 Vendors Total (Total Possible Score 500) Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 375) Phase 1 Evaluation Sheet RFP #RFP Item #18-246 Aviation Fuel Supplier for Augusta, GA-Augusta Regional Airport Evaluation Meeting: Thursday, August 2, 2018 @ 10:00 a.m. Scale 0 (Low) to 5 (High) Ranking of 0-5 (Enter a number value between 0 and 5)Weighted Scores 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Commission Meeting Agenda 12/18/2018 2:00 PM ALL SOUTH ROOFING CONTRACT Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve the ALL SOUTH ROOFING Contract for Hangar One at Augusta Regional Airport. (Bid Item #18-261A) (Approved by Public Services Committee December 11, 2018) Background:Bid Item #18-261A - This contract is in continued support of the Hangar One Renovation project. This is a rebid of this project due to the rejection of all prior bids by exceeding the budget. Prior low bidder was $109,240. Analysis:This is one of several stages to be performed in support of renovating the existing Hangar One to modern standards. Financial Impact:$64,579.00 from All South Roofing of N. Augusta, SC. Alternatives:To Deny Recommendation:Recommends Approval Funds are Available in the Following Accounts: 551081306-5413120 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Cover Memo Administrator. Clerk of Commission Cover Memo OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Addendum 1 Bid Price Youngs Roofing 311 Padrick St Martinez, GA 30907 Yes 228302 Yes Yes $61,372.00 All South Roofing 514 Georgia Ave North Augusta, SC 29841 Yes 547801 Yes Yes $64,579.00 All Trade Services 1967 Augusta RD Warrenville, SC 29851 Yes 1355268 Yes Yes $109,585.00 Roofing Professionals, Inc 505 CDP Industrial Blvd. Grovetown, GA 30813 Yes 63141 Yes Yes $71,850.00 ICS INC. 1110 Satellite Blvd. Suwanee, GA 30024 All Safe Industrial P.O. Box 566 Augusta, GA 30903 Trademark 235 West Bramdpm Blvd. Tampa, GL 33511 Certified Roofing & Gutters 3301 Buckeye Rd., Suite 205 Atlanta, GA 30341 All Trade Services P.O. Box 3 Gloverville, SC 29828 West Roofing System 530 Bpmofacopis Rd/ Tunnel Hill, GA 30755 Total Number Specifications Mailed Out: 20 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 1 Mandatory Pre-Bid Attendees: 10 Total packages submitted: 4 Total Noncompliant: 0 Re-Bid Opening Re-Bid Item #18-261A Industrial Elastomeric Metal Roof Coating System for Hanger One for Augusta, GA-Augusta Regional Airport Re-Bid Date: Friday, November 2, 2018 @ 11:00 a.m. Page 1 of 1 RPI 505 CDP Industrial Blvd Grovetown, GA 30613 Carter Flat Roof Recoating 2434 Wheeless Road Augusta, GA 30906 South Shore Roofing 1807 Cypress Lake Road Statesboro, GA 30458 RETURNED MAIL Lovelace Roofing 3850 Washington Rd Martinez, GA 30907 All Trade Services Attn: Chris Krueger 111 Woodruff Court Aiken, SC 29803-5768 Bone Dry Roofing 120 Ben Burton Rd Bryant, GA 30622 Thomson Roofing 2292 Washington Road Thomson, GA 30824 West Roofing Systems 530 Bonifacious Road Tunnel Hill, GA 30755 I & E Specialties 141 Riverchase Way Lexington, SC 29072 Horizon Roofing 1557 S Broad Street Monroe, GA 30655 Heely Brown Co. 1280 Chattahoochee Ave NW Atlanta, GA 30318 Ideal Building Solutions 6753 Jones Mill Court Norcross, GA 30092 Academy Roofing Systems 2910 Cherokee Street. Ste 100 Kennesaw, GA 30144 Depend A Coat 4116 Columbia Rd Martinez, GA 30907 Southern Roofing Attn: Bob Stevens 511 Skyview Drive Augusta, GA 30901 ICS Inc Attn: Sam Yi 1110 Satellite Blvd. Suwanee, GA 30024 Youngs Roofing Attn: Gary Platt 311 Patrick St Martinez, GA 30907 Truline Roofing Attn: Tom Gibson 309 Hillandale Drive Charlotte, NC 28270 HERBERT JUDON JR. AUGUSTA REGIONAL AIRPORT CHRISTA JORDAN AUGUSTA RECREATION AND PARKS DEPARTMENT PAUL STRYCHARZ AUGUSTA REGIONAL AIRPORT KELLIE IRVING COMPLIANCE Bid Item #18-261A Industrial Elastomeric Metal Roof Coating System for Hanger One For Augusta Regional Airport Bid Mailed 9/20/18 Bid Item #18-261A Industrial Elastomeric Metal Roof Coating System for Hanger One For Augusta Regional Airport Bid Due: Fri. 11/02/18 @ 11:00 a.m. Commission Meeting Agenda 12/18/2018 2:00 PM Bars Open on Sunday 2019 Department:Planning & Development Department:Planning & Development Caption:Motion to approve by resolution the designation of one Sunday during the calendar year 2019 that bars can be open as provided for in the Augusta Alcohol Ordinance, Section 6-2-77 (3a) with the designation of Super Bowl Sunday for bars to remain open. (Approved by Public Services Committee December 11, 2018) Background:The Augusta Alcohol Ordinance provides that by resolution the Commission can designate one Sunday a calendar year that bars can be open. Analysis:The following dates have been approved in the past: New Year’s Eve, Sunday December 31, 2017,and Super Bowl Sunday, February 4, 2018.... The proposed dates to select from for 2019 are Super Bowl Sunday, February 3, 2019 and St. Patrick’s Day Sunday, March 17, 2019. Financial Impact:N/A Alternatives:Do not approve. Recommendation:Approve one date. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo RESOLUTION RESOLUTION AUTHORIZING BARS TO BE OPEN ON ONE SUNDAY IN THE CALENDAR YEAR. WHEREAS, the Augusta, Georgia Commission (the Commission) has determined that in accordance with the Official Code of Georgia Annotated Section 3-3-7, Bars will be authorized to sale alcoholic beverages for consumption on the premises on one designated Sunday in the calendar year. WHEREAS, the Commission approved amendments to the Augusta Alcohol Ordinance that allows for Sunday Sales Single Event for Bars upon resolution by the Commission designating the date; that provides the hours of sale for alcoholic beverages; that provides the hour the premises is to be vacated; and that provides the associated fee. WHEREAS, it is necessary and appropriate for a resolution to be adopted by the Augusta Commission designating the calendar date for the year 2019 that bars can be open. NOW, THEREFORE, BE IT RESOLVED by the Augusta, Georgia Commission, Section 1: The Augusta Commission is designating February 3rd as the Sunday for 2019 that bars can apply for the Sunday Single Sales Event license. Duly adopted by the Augusta, Georgia Commission this _______ day of _____________, 2018 _ ____________________________________________ Hardie Davis, Jr. As its Mayor Resolution Bars Sunday Sale Page 2 of 2 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Resolution was duly adopted by the Augusta, Georgia Commission on __________________, 2018 and that such Resolution has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Resolution which was approved and adopted in the forgoing meeting(s). __________________________________________________________ Lena J. Bonner, Clerk of Commission RESOLUTION RESOLUTION AUTHORIZING BARS TO BE OPEN ON ONE SUNDAY IN THE CALENDAR YEAR. WHEREAS, the Augusta, Georgia Commission (the Commission) has determined that in accordance with the Official Code of Georgia Annotated Section 3-3-7, Bars will be authorized to sale alcoholic beverages for consumption on the premises on one designated Sunday in the calendar year. WHEREAS, the Commission approved amendments to the Augusta Alcohol Ordinance that allows for Sunday Sales Single Event for Bars upon resolution by the Commission designating the date; that provides the hours of sale for alcoholic beverages; that provides the hour the premises is to be vacated; and that provides the associated fee. WHEREAS, it is necessary and appropriate for a resolution to be adopted by the Augusta Commission designating the calendar date for the year 2019 that bars can be open. NOW, THEREFORE, BE IT RESOLVED by the Augusta, Georgia Commission, Section 1: The Augusta Commission is designating March 17th as the Sunday for 2019 that bars can apply for the Sunday Single Sales Event license. Duly adopted by the Augusta, Georgia Commission this _______ day of _____________, 2018 _ ____________________________________________ Hardie Davis, Jr. As its Mayor Resolution Bars Sunday Sale Page 2 of 2 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Resolution was duly adopted by the Augusta, Georgia Commission on __________________, 2018 and that such Resolution has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Resolution which was approved and adopted in the forgoing meeting(s). __________________________________________________________ Lena J. Bonner, Clerk of Commission Commission Meeting Agenda 12/18/2018 2:00 PM Design Grant for Runway 5/23 and Apron Rehabilitation for Daniel Field Airport Department:Daniel Field Airport Department:Daniel Field Airport Caption:Motion to approve FAA Grant for Runway Rehabilitation and Apron Design Work at Daniel Field Airport. (Approved by Public Services Committee December 11, 2018) Background:Runway pavement rehabilitation for the primary runway, Runway 5/23, parallel taxiway, and apron pavements east of Runway 5/23. This project will generally include milling existing pavement on the runway, crack sealing of the paved shoulder and milled runway surface to alleviate crack propagation, and overlaying a new asphalt wearing surface on the runway. The project will also include crack sealing and rejuvenation application for the taxiway parallel to Runway 5/23 and all aircraft movement and parking aprons east of the taxiway. This project will also include the subsequent remarking of all affected airfield pavements, including tie-down remarking, in compliance with FAA AC 150/5340-1L, Standards for Airport Markings. Analysis:Goodwyn, Mills and Caywood (GMC) is the airport's engineer of record. This design work will be performed by GMC on behalf of the airport in accordance with the guidelines as set forth by GDOT and FAA. Financial Impact:This grant is not to exceed $167,000 with breakdown as follows: FAA $150,000 State $5,900 Local $11,100 NOTE: $27,000 of the federal portion is a direct reimbursement to Daniel Field for work performed on a previous, unrelated project. Alternatives:Deny the recommendation. Recommendation:The Daniel Field General Aviation Commission recommends approving the FAA grant. Cover Memo Funds are Available in the Following Accounts: Daniel Field is an enterprise fund. Funding Source 552081205 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Daniel Field Airport (DNL) Augusta, Georgia EXHIBIT A SCOPE OF SERVICES - REVISED ENGINEERING DESIGN SERVICES FOR RUNWAY 5/23, PARALLEL TAXIWAY AND APRON REHABILITATION GDOT Project Number APXXX-XXXX-XX (XXX) Richmond County PID-TXXXXXX The City of Augusta will provide engineering design services for the following construction project at the Daniel Field Airport: 1. Runway pavement rehabilitation for the primary runway, Runway 5/23, parallel taxiway, and apron pavements east of Runway 5/23. This project will generally include milling existing pavement on the runway, crack sealing of the paved shoulder and milled runway surface to alleviate crack propagation, and overlaying a new asphalt wearing surface on the runway. The project will also include crack sealing and rejuvenation application for the taxiway parallel to Runway 5/23 and all aircraft movement and parking aprons east of the taxiway. This project will also include the subsequent remarking of all affected airfield pavements, including tie-down remarking, in compliance with FAA AC 150/5340-1L, Standards for Airport Markings. The Engineering Design Services will consist of the preparation of construction drawings and specifications necessary to complete the project, as well as the necessary documents to advertise for bids, receive construction proposals, and award construction contract. The design services will include the following elements of work: • Element 1 – Project Formulation will include the preparation of work scope, fees, predesign/scoping meeting with GDOT, preliminary project evaluation, and funding assistance documentation including categorical exclusion and applications. • Element 2 – Topographic Survey Work will be completed for the project area, with full topographic survey completed for the runway milling and overlay, and site assessment and crack inventory for the taxiway and apron pavements. • Element 3 – Geotechnical Investigation will include the review of the site within the project area, analysis of runway core data previously acquired by GDOT, and proposal of rehabilitation methods. • Element 4 – Construction Plans will consist of: 1. Cover Sheet listing the name of the airport, description of the project, vicinity and location maps, project number, and index of drawings. (Full scope) 2. Legend, Abbreviations and Quantities with item number, specification numbers, description of work item, unit and quantity. (Full scope) 3. Construction Safety and Phasing Plan Layout and General Notes (Full scope) 4. Construction Sequence Plan (for Multiple Phases of Airfield Pavement Work) 5. Existing Conditions (Runway) 6. Project Layout Plan and Staking Plan (Runway) 7. Demolition Plan, Demolition Notes (Runway) 8. Existing Site Plans for Crack Inventory and Mapping (Taxiway and Apron) City of Augusta – Daniel Field Airport (DNL) Runway 5/23 Taxiway and Apron Rehabilitation Scope of Services - REVISED 2 9. Crack Seal Plan and Details (Full scope) 10. Erosion and Sediment Control Details Plan, Notes and Details (Runway) 11. Marking Layout Plans (Full scope) 12. Marking Details (Full scope) 13. Tie-down Plans (Apron) 14. Grading and Paving Plan (Runway) 15. Pavement Typical Sections (Runway) • Element 5 – Contract Document(s) including the advertisement for bids, instructions to bidders, bid documents, contract documents, bid bond, performance bond, payment bond, and Federal Aviation Administration (FAA) and/or Georgia Department of Transportation (GDOT) specifications to include GDOT Special Provisions to published specifications. This element shall include preparation of an engineering cost estimate for the project, and three separate submittals of 7460 and Construction Safety Phasing Plans to FAA for preliminary airspace review – one each for the Runway work, Taxiway work and Apron work. • Element 6 – Engineers/Design Report will include a detailed description of the project construction, design calculations, and discussion of rationale for design decisions. This element will include a preliminary (30%) submission to GDOT. • Element 7 – DBE Plan for FY19-20 will be updated to include planned projects not included in prior DBE plans. The DBE plan will be completed in accordance with 49 CFR Part 26, Participation by Disadvantaged Business Enterprise in DOT Programs. This will be submitted to GDOT in electronic PDF format only. • Element 8 - Coordination, Review and Comments will submit plans and specifications to the Sponsor and GDOT and address comments as follows: 1. Kickoff meeting with the Sponsor and GDOT to view the site conditions, review scope of work, schedule, and proposed layout options. 2. 95% review meeting with the Sponsor and GDOT to finalize plans and determine construction schedule. 3. Provide one hard copy set of plans and specifications to the Sponsor for initial review. 4. Provide one electronic set of plans and specifications to GDOT for initial review. 5. Respond to Sponsor and GDOT comments and resubmit, electronically. 6. Upon Sponsor and GDOT concurrence, Print and Deliver one (1) set of final plans and contract documents to the Sponsor and full electronic submission of plans, specifications and other construction documents to the Sponsor and GDOT for coordination a. Provide one (1) electronic copy of the final documents in AutoCAD format to the Sponsor and GDOT b. Provide one (1) electronic copy of the final documents in PDF format to the Sponsor and GDOT • Element 9 – Bidding and Preconstruction Services will include the following: 1. Coordinate advertisement for bidders 2. Administration of bid documents and responses to bidder questions and requests for information 3. Preparation of addenda 4. Attendance at both pre-bid meeting and bid opening 5. Review of submitted bids, preparing bid tabulations, and providing a certified bid tab and engineer’s recommendation of award. City of Augusta – Daniel Field Airport (DNL) Runway 5/23 Taxiway and Apron Rehabilitation Scope of Services - REVISED 3 Element 10 – Construction Administration will not be included in this current scope. Construction administration services will be completed with the construction phase project and are not included in this scope of work. Construction contract from GDOT will not be initiated until receipt of all approved deliverables This project will be designed in accordance with the provisions of the Federal Aviation Administration (FAA) Advisory Circular 150/5300-13A. All construction details and specification will conform to FAA 150/5370-10G, Standards for Specifying Construction of Airports, and associated guidance. Commission Meeting Agenda 12/18/2018 2:00 PM Exterior Painting for Hanger One ITB 18-257A - A&D Painting Contract Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve the Contract with A&D Painting for the Augusta Regional Airport Hangar One Project Re-Bid Item #8-257A. (Approved by Public Services Committee December 11, 2018) Background:This contract is in continued support of the Hangar One Renovation project. This is a rebid of the project due to the rejection of all prior bids due to exceeding the budget. Prior low bidder was $64,000. Analysis:This is one of several stages to be performed in support of renovating the existing Hangar One to modern standards. Financial Impact:Exterior painting located at Hangar One for $34,280, by A& D Painting of Tucker, GA. Alternatives:To Deny Recommendation:Recommends Approval Funds are Available in the Following Accounts: 551081306-5413120 REVIEWED AND APPROVED BY: Finance. Procurement. Cover Memo Law. Administrator. Clerk of Commission Cover Memo 257aInvitation to Re-Bid Sealed re-bids will be received at this office until Friday, November 2, 2018 @ 11:00 a.m. for furnishing: Re-Bid Item #18-257A Exterior Painting for Hanger One for Augusta, GA – Augusta Regional Airport Re-Bid Item #18-261A Industrial Elastomeric Metal Roof Coating System for Hanger One for Augusta, GA – Augusta Regional Airport Re-Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Re-Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference for Re-Bid Item 18-257A will be held on Thursday, October 18, 2018 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit to follow. A Mandatory Pre Bid Conference for Re-Bid Item 18-261A will be held on Thursday, October 18, 2018 @ 3:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, October 19, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No re-bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of RE-BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No re-bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 20, 27, October 4, 11, 2018 Metro Courier September 20, 2018 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Bid Price BLOUNT'S COMPLETE HOME SERVICES 2907C OLD TOBACCO RD HEPHZIBAH, GA 30815 A WORLD OF PAINTERS 2129 EASTLAND DRIVE AUGUSTA, GA 30901 Yes 1344759 Yes $43,842.00 PAINTNG BY JOEY SMALLEY 4222 BELAIR FRONTAGE RD. AUGUSTA, GA 30909 ICS INC 1110 SATELITTE BLVD., SUITE 403 SUWANEE, GA 30024 Yes Non-Compliant Yes $44,685.00 A & D PAINTING 2016 TUCKER INDUSTRIAL RD TUCKER, GA 30084 Yes 44536 Yes $34,280.00 PRECISION PAINTING 2801 WASHINGTON RD SUITE 107 #262 AUGUSTA, GA 30909 Yes Exempt Yes $50,000.00 ALL TRADE SERVICES P.O. BOX 3 GLOVERVILLE, SC 29828 Yes 1355268 Yes $53,625.00 QUICK PAINTING 5401 Kirkman Rd Suite 331 Orlando,FL 32819 Non-Compliant 1187825 Yes $23,102.27 Total Number Specifications Mailed Out: 16 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 46 Mandatory Pre-Bid Attendees: 11 Total packages submitted: 6 Total Noncompliant: 2 Re-Bid Opening Re-Bid Item #18-257A Exterior Painting for Hanger One for Augusta, GA-Augusta Regional Airport Re-Bid Date: Friday, November 2, 2018 @ 11:00 a.m. Page 1 of 1 Commission Meeting Agenda 12/18/2018 2:00 PM Memorandum of Agreement with TSA Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve the Memorandum of Agreement with Transportation Security Administration and Augusta, Georgia. (Approved by Public Services Committee December 11, 2018) Background:Currently TSA does not have the ability to view footage from the Airport’s CCTV System. In the event that TSA needs to view footage, one of their staff is required to contact the Airport Marshal’s Office. In some cases, no one may be available to provide the requested footage. In other cases, the process of retrieving the requested footage can be very time consuming on the Airport Marshals staff. The MOU will allow TSA to view footage from an Airport provided workstation. Analysis:An MOU between the Airport and TSA will allow TSA to view CCTV footage from an Airport provided workstation. Financial Impact:N/A Alternatives:To Deny Recommendation:Airport Staff requests approval. Was approved by the Aviation Commission on November 01, 2018. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 12/18/2018 2:00 PM RFP 19-175 Parking Managment - Republic Parking Contract 2019 Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve the RFP Award for Parking Management services to Republic Parking and approve the 2019 Contract for Augusta Regional Airport. (Approved by Public Services Committee December 11, 2018) Background:Republic Parking responded to the Augusta Regional Airport RFP for parking management services for the Airport’s public parking lots in 2013. The contract was ultimately awarded to Republic Parking and the contract was executed in January 1, 2014. The agreement is set to expire December 31, 2018. Airport staff issued a Request for Proposal (RFP) to solicit proposals from companies qualified to handle the management of the Airport’s public parking lots. Four compliant proposals were received in response to the RFP. Analysis:An Evaluation Committee met on Thursday, November 15, 2018 to evaluate the proposals. Upon careful review, discussion and scoring the Committee selected the firm of Republic Parking System, LLC. The contract has an initial term of three (3) years with two (2) one-year options for renewal Financial Impact:1st year $48,000 2nd year $49,440 3rd year $50,923 Optional year= FREE Alternatives:to deny Recommendation:Recommends Approval Funds are Available in the Following Accounts: 551081101-5212999 Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Request for Proposal Request for Proposals will be received at this office until Tuesday, November 6, 2018 @ 11:00 a.m. for furnishing: RFP Item # 19-175 Parking Management Services for Augusta, GA – Augusta Regional Airport RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Pre Proposal will be held on Friday, October 19, 2018, @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. A Site Visit to follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, October 23, 2018, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful bidder(s). A 100% performance bond and payment bond will be required for award. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 27, October 4, 11, 18, 2018 Metro Courier September 27, 2018 OFFICIAL VENDORS Attachment "B"E-Verify Addendum 1 SAVE Form Original 7 Copies Fee Proposal LAZ Parking 11035 Lavender Hill, Suite 160 LAS VEGAS, NV 89135 Yes 460323 Yes Yes Yes Yes Yes SP+ 1301 E. 9TH Street Cleveland, OH 44114 Yes 1231637 Yes Yes Yes Yes Yes Republic Parking System, LLC 633 Chestnut Street, Suite 2000 Chattanooga, TN 37450 Yes 70030 Yes Yes Yes Yes Yes PMAC, LLC dba lParking Company of America (PCA) 3165 Garfield Avdw. Los Angeles, CA 90040 Yes 638879 Yes Yes Yes Yes Yes Total Number Specifications Mailed Out: 7 Total Number Specifications Download (Demandstar): 9 Total Electronic Notifications (Demandstar): 65 Pre-Proposal Conference Attendees: 6 Total Number Mailed to Local Vendors: 0 Total packages submitted: 4 Total Noncompliant: 0 RFP 19-175 Parking Management Services for Augusta, GA – Augusta Regional Airport RFP Due: Tuesday, November 6, 2018 @ 11:00 a.m. Page 1 of 1 LAZ Parking 11035 Lavender Hill, Suite 160 LAS VEGAS, NV 89135 SP+ 1301 E. 9TH Street Cleveland, OH 44114 Republic Parking System, LLC 633 Chestnut Street, Suite 2000 Chattanooga, TN 37450 PMAC, LLC dba lParking Company of America (PCA) 3165 Garfield Avdw. Los Angeles, CA 90040 LAZ Parking 11035 Lavender Hill, Suite 160 LAS VEGAS, NV 89135 SP+ 1301 E. 9TH Street Cleveland, OH 44114 Republic Parking System, LLC 633 Chestnut Street, Suite 2000 Chattanooga, TN 37450 PMAC, LLC dba lParking Company of America (PCA) 3165 Garfield Avdw. Los Angeles, CA 90040 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)20 5 5 5 2.5 100 100 100 50 3. Organization & Approach (0-5)15 4.5 5 5 3 67.5 75 75 45 4.Scope of Services • Past service record at other locations similar in size and scope to the Airport. • Concept and operational plans • Quality of performance on previous contracts • Willingness to purchase equipment at Proponents cost for the Airport (0-5)25 4 4 5 2.5 100 100 125 62.5 5. Financial Resources (0-5)10 5 5 5 4.5 50 50 50 45 6. References (0-5)5 5 5 5 2 25 25 25 10 23.5 24 25 14.5 342.5 350 375 212.5 7. Presentation by Team (0-5)10 0 0 0 0 8 Q&A Response to Panel Questions (0-5)5 0 0 0 0 Lowest Fees 5 10 5 0 0 50 0 Second 5 6 5 0 30 0 0 Third 5 4 5 20 0 0 0 Forth 5 2 0 0 0 0 Fifth 5 1 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 35 - Maximum Weighted Total Possible 125) 0 0 0 0 20 30 50 0 23.5 24 25 14.5 362.5 380 425 212.5 Vendors Total (Total Possible Score 500) Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 375) Phase 1 RFP 19-175 Parking Management Services for Augusta, GA – Augusta Regional Airport Evaluation Meeting: Thursday, November 15, 2018 @ 2:00 p.m. Scale 0 (Low) to 5 (High) Ranking of 0-5 (Enter a number value between 0 and 5)Weighted Scores 9. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Procurement DepartmentRepresentative:__________Nancy Williams___________________________________ Procurement Department Completion Date: 11/15/18 Phase 2 (Option - Numbers 8-9) Total (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: Cumulative Date: 11/15/18 Commission Meeting Agenda 12/18/2018 2:00 PM Yvonne Murphy Department: Department: Caption:Motion to approve tasking Code Enforcement with bringing back an update on the inspection of Ms.Yvonne Murphy's apartment at Georgian Place Apartments at the next committee meeting on January 8, 2019 and to include a report from the Board of Health. (Approved by Public Services Committee December 11, 2018) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Committee meetings: Second and last Tuesdays of each month - 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) Commission Public Safety Committee Public Services Committee Administrative Services Committee Engineering Services Committee Finance Committee Date of Meeting f*( Date of Meeting _ Date of Meeting Date of Meeting Date of Meeting Date of Meeting Contact Information for IndividuaUPresenter Making the Request: Name: Address: Telephone Number: Fax Number: E-Mail Address: Caption/Topic of Discussion to be placed on the Agenda: 706-821-1820 706-821-1838 nmorawski@au gustaga. gov Please send this request form to the Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 following address: Telephone Number: Fax Number: E-Mail Address: Requests may be faxed, e-mailed or delivered in person and must be received in the Clerkts Office no later than 9:00 a.m. on the Thursday preceding the Commission and Committee meetings of the following week. A five-minute time limit will be allowed for presentations. To: Georgian place apartments Attn: Sharon Collett 1700 Valley Park Ct Augusta, GA 30909 Case No: CE!PMH2O1 80004084 Re Address: 1702 Valley Park Ct Apt B, Augusta, GA 30909 PIN: 042-3-029-00-0 Type: Use ofstructure: AUGUSTA PLANN!NG AND DEVELOPMENT Code Enforcement Division Robert H. Sherman lll, Director Terrence E. Wynder - Manager 535 Telfair Street, Suite 300 Augusta, GA 30901 Office: (706)312-5049 Fax: (706) 312-5037 LD\^!-tr lhuan ,/r^ De. 3, aor| ln order to promote and secure the beneficial interest of public safety, health and the general welfare of its citizens,THE CODE OF AUGUSTA GEORGIA TITLE SEVEN ARTTCLE 2 SECTION 7-1-16 has adopted the INTERNATIONAL PROPERTY MAINTENANCE CODE, 2012 edition and other applicable codes. An inspection was performed at the above referenced property and it was found in violation of the above referenced code. A copy of the INSPEGTION REPORT is enclosed. This is an OFFICIAL NOTICE that you have 30 days from the date you receive this letter to take appropriate action to bring the property into compliance by rehabilitation or demolition. Prior to beginning work, a permit must be obtained when applicable by law through the (Planning and Development Department 535 Telfair St Ste. 300 Augusta, GA 30901) PROPERTIES LOCATED IN THE HISTORIC DISTRICTS MUST HAVE PERMITS PRE-CLEARED PRIOR TOTHE START OF ANY WORI( A fifty dollar ($50.00) re-inspection fee will be assessed to the person responsible for the code violation after the person responsible has been notified of the violation and given a time to come into compliance, and is then found not to have complied with the code. Each subsequent inspection for compliance is considered a re-inspection and the fifty dollars ($SO.OO) fee is assessed. Any person directly affected by a decision of the code official or a notice or order issued under this code shatt have the right to appeal to the board of appeals, provided that a wiften application for appeal is filed within 20 days afterthe day the decision, notice or order was serued.. An apptication (lefter) for appeal shalt be based on a claim that thetrue intent of this code or the rules legally adopted thereunder have been incorrectty interpreted, the provisions ofthis code do not fully apply, or the requirements of this code are adequatety satisfied by other means. Theapplication (lefte) is to be given to the Director of the License and tnspection Department. It shall be unlawful forthe owner of any dwelling unit or structure who has received a compliance order orupon whom a notice of violation has been served to sell, transfer, mortgage, lease or othenrise dispose ofsuch dwelling unit or structure to another until the provisions of the comfliance order or notice of violationhave been complied with, or untilsuch owner shall firct furnish the grantee, transferee, mortgagee or lessee a true copy of any compliance order or notice of violation issued by the code officiat and shail furnish to thecode official a signed and notarized statement from the grantee, trinsferee, mortgagee or lessee,acknowledging the receipt of such compliance order or notice of violation anO fuily accepting theresponsibility without condition for making the corrections or repairs required by iuch compliance order ornotice of violation. A Five hundred ($500.00) penalty will be assessed to the person responsible if the structure is reoccupied prior to October 23,2018 code inspection and compliance. Failure to comply with this notice may result in the abatement of said propefi and/or cause additional legal proceedings through the appropriate court charging the owner(s), person, firm, corporation or agent with a violation of this code. Any action taken by the authority having jurisdiction on such premises shall be charged against the real estate upon which the structure is located and shalt be a lien upon such real estate. AFTER THE WORK IS COMPLETED !T IS YOUR RESPONSBTLITY TO CALL THE INSPECTOR FOR A REJNSPECTION OF THE PROPERTY. lf you have any questions concerning this matter please call me between the hours of 8:30 A.M.- 9:30 A.M. or 4:00 P.M.- 5:00 P.M. Sincerely Elaine Snellings-Waters Code Enforcement Officer (706) 312-5169 !NSPECTION REPORT Violation Gode Date Cited Violation Description IPMC 7-1-16 301.2 October 23,2018 Owner is not maintaininq the structure Comments: Owner is to maintain the structure in a clean, sanitary and safe condition. Several areas of the structure are filthy from previous tenants. HVAC and hot water heater closets are very dusty with dirt, grime, and cob webs on the walls and ceilings. Carpet remains from the carpet being install have been disposed of in the closet. The carpet needs to be installed properly. Tripping hazud. Metal strips need to be installed in the ways where the carpet has been seemed together.The stove needs to be cleaned and apply paint to exposed metal. Kitchen floor filth and grime in the corners of the flooring to include old roach baits for extermination. The caulking around the bath tub has mildewed and needs to be removed and new caulking needs to be applied. IPMC 7-1-16 505.4 October 23,2018 Water heating facility is not being maintained Comments: Water heater has a large amount of rust to include the pressure relief valve and the connections for the hoses. IPMC 7-1-16 305.3 October 23,2018 Paint interior walls and ceilinos Comments: Bathroom ceiling has mildew. Repairs made previously were not completed to the ceiling. Wall and base board between the toilet and thre tub is water damaged. Replace all water damaged materials and paint. IPMC 7-1-16 502.1 October 23,2018 Caulk around tub or shower Comments: Remove old caulking and replace with new caulking. IPMC 7-1-16 502.1 October 23,2018 Repair lavatory Comments: Valve under the sink is broken and needs to be replaced. When repairs are completed the wall needs to be repaired to prevent rodents from entering. f PMC 7-1-16 502.1 October 23,2018 Water closet not securely attached to floor or wall Comments: IPMC 7-1-16 304.2 October 23,2018 Windows are notweathertight, watertiohurodent oroof Comments: repair or replace IPMC 7-1-16 404.7 October 23,2018 Provide shelving or cabinets Comments: Cabinets need to be in good condition. Under kitchen sink has water damage. IPMC 7-1-16 604.3 October 23,2018 Correct i Comments: wiring under kitchen sink for food disposal needs to be correctly installed. IPMC 7-1-16 308.1 October 23, 2018 Exterminate premises Comments: back door has large amount ofroach feces. Roach feces needs to be cleaned up and not painted over. lPMc 7-1-16 305.1 october 23,2018 Maintain common area or public area of the structure and premises in a clean and condition Comments: Violation Notice Comments To: GEORGIAN PLACE BD TIC LLC C/O BROAD MANAGEMENT GROUP, 21 ROBERT PITT DRIVE SUITE 202 MONSEY, NY 10952--5312 Case No: CE1P20180004124 Re Address: 1702 Valley Park Ct Apt C, Augusta, GA 30909 PIN: 042-3-029-00-0 Type: Occupied Building Use of structure: Residential AUGUSTA PLANNING AND DEVELOPMENT Code Enforcement Division Robert H^ Sherman lll, Director Terrence E. Wynder - Manager 535 Telfair Street, STE 300 Augusta, GA 30901 Office: (706) 312-5049 Fax: (706) 312-5A37 0D nn*ts fur,/,;./,* w-t23-t8 ln order to promote and secure the beneficial interest of public safety, health and the generalwelfare of its citizens, THE CODE OF AUGUSTA GEORGIA TITLE SEVEN ARTTCLE 2 SECTION 7-1-16 has adopted the INTERNATIONAL PROPERTY MAINTENANCE CODE, 2012 edition and other applicable codes. An inspection was performed at the above referenced property and it was found in violation of the above referenced code. A copy of the INSPEGTION REPORT is enclosed. This is an OFFICIAL NOTICE that you have 2L days from the date you receive this letter to take appropriate action to bring the property into compliance by rehabilitation or demolition. Prior to beginning work, a permit must be obtained when applicable by law through the (Planning and Development Department 535 Telfair St Ste. 300 Augusta, GA 30901) PROPERTIES LOCATED IN THE HISTORIC DISTRICTS MUST HAVE PERMITS PRE-CLEARED PRIOR TO THE START OF ANY WORK. A fifty dollar ($50.00) re-inspection fee will be assessed to the person responsible for the code violation after the person responsible has been notified of the viotation and given a time to come into compliance, and is then found not to have complied with the code. Each subsequent inspection for compliance is considered a re-inspection and the fifty dottars ($5O.OO) fee is assessed. Any person directly affected by a decision of the code official or a notice or order issued under this code shall havethe right to appeal to the board of appeals, provided that a witten application for appeal is filed within 20 days after the day the decision, notice or order was serued.. An apptication (letter) for appeat shall be based on a claim that the true intent of this code or the rules legally adopted thereunder have been incorrectly interpreted, the provisions ofthis code do not fully apply, or the requirements of this code are adequatety satisfied by other means. Theapplication (efter) is to be given to the Director of the License and tnspection Department. It shall be unlawful forthe owner of any dwelling unit or structure who has received a compliance order orupon whom a notice of violation has been served to sell, transfer, mortgage, lease or otherwise dispose ofsuch dwelling unit or structure to another untit the provisions of the compliance order or notice of violationhave been complied with, or untit such owner shall first furnish the grantee, transferee, mortgagee or lesseea true copy of any compliance order or notice of viotation issued by the code official and shail furnish to thecode official a signed and notarized statement from the grantee, trinsferee, mortgagee or lessee,acknowledging the receipt of such compliance order or notice of violation and fullylccepting theresponsibility without condition for making the corrections or repairs required by iuch co;np'iiance order ornotice of violation. October 12,2018 A Five hundred ($500.00) penalty will be assessed to the person responsible if the structure is reoccupied prior to .code ircpection and compliance. Failure to comply with this notice may result in the abatement of said property and/or cause additional legalproceedings through the appropriate court charging the owner(s), person, firm, corporation or agent with a violation of this code. Any action taken by the authority having jurisdiction on such premises shatt be charged against the real estate upon which the structure is located and shalt be a lien upon such real estate. AFTER THE WORK IS COMPLETED IT IS YOUR RESPONSBILITY TO CALL THE INSPECTOR FOR A RE'INSPECTION OF THE PROPERTY. lf you have any questions concerning this matter please call me between the hours of 8:30 A.M.- 9:30 A.M. or 4:00 P.M.- 5:00 P.M. Sincerely Keith Petty Code Enforcement Officer (706) 312-5170 INSPECTION REPORT Violation Code Date Cited Violation Description IPMC 7-1-16 305.3 October 12,201A Repair cracks, holes and loose on walls Comments: Effect repairs to damaged drywall under kitchen sink. IPMC 7-1-16 305.3 October 12,2018 Paint interiorwalls and Comments: Scrape and paint affected portions of bathroom ceiling impacted via moisture penetation. IPMC 7-1-16 304.13 October 12,2018 Caulk around window Comments: Where applicable remove and replace compromised caulking and recaulk accordingly. Violation Notice Comments Commission Meeting Agenda 12/18/2018 2:00 PM Augusta-CSRA Vietnam War Veterans Memorial Department:Planning & Development Department:Planning & Development Caption:Motion to approve a request from Augusta-CSRA Vietnam War Veterans Memorial Initiative to erect a memorial in the median of Broad Street, in Olde Town, between the 3rd and 4th Street intersections. (Approved by Administrative Services Committee December 11, 2018) Background:A request by the Augusta-CSRA Vietnam War Veterans Memorial Initiative requesting to erect a memorial in the median of Broad Street, in Olde Town, between the 3rd and 4th Street intersections. Five granite slabs will form a semi-circular shape. The monument will honor all Augusta-CSRA Vietnam War Veterans and specifically those 160 who gave their lives, the area's 3 prisoners of war, and 1 missing in action. Analysis:A proposal to erect a permanent memorial in downtown Augusta to honor all of the CSRA’s Vietnam War Veterans, both living and deceased to thank them and to honor them for their service and ensure their legacy is preserved. The Olde Town Neighborhood Association endorses this memorial and the proposed memorial location on the Broad Street Median between 3rd and 4th Streets – next to the three other historical military memorials and markers. The Augusta Planning Commission held a public hearing for comment on November 5, 2018 and all comments were in support of the memorial. No one was present who objected. Financial Impact:N/A Alternatives:Do not approve Recommendation:Approval Cover Memo Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo punog lsel laaJls peorg +JV, aggEE fiEE-c Po+-,. g UF!\f<N Ce.g <uilro rJ 5s B Vt=g s'lsi;.= F-l!r+ R;;d5rlc6oON*roocn(Jfo3z oI{.8 El-o!.9?E'-61, I \\ <_- \ \ \n \r\ \ (tr LPobE3oF - b lnEtrdflll-l- ato#6F L.E(uo ==E$(E.=C3+r(o.gE Eg E EUc ts Eg(o 5'=oocpE e s ee -H..-6lrlEEf;EE E. SE punog lsa/V\ laarls peorfi -------> t+r8sl- t-a.b rt-(Em .It--o9t- t-tsruOo E EEg(, Ol-+r(oE6 (u-o =E=uL-E(E* t-. \Jl-AP!-loi.- lJ- Commission Meeting Agenda 12/18/2018 2:00 PM BCBS of Georgia Medicare Advantage PPO Renewal Department:Human Resources Department Department:Human Resources Department Caption:Motion to approve BCBS of Georgia Medicare Advantage PPO Renewal. (Approved by Administrative Services Committee December 11, 2018) Background:The Medicare Advantage plan is a health insurance policy that insures Augusta’s over-age 65 retirees. The plan is designed to match, as closely as possible, the self-funded major medical HMO plan. The plan is written through BCBS of Georgia. Analysis:Changes in ARA regulations in 2018 eliminated the health insurance fee (HIF) it is anticipated that the HIF will be reinstated in 2019. Solely because of the elimination of the HIF, the BCBS of Georgia renewal is lower than the 2018 rates. Based on market data, we do not believe that Augusta would receive a better financial offer from other Medicare Advantage carriers. A change in carrier could result in a benefit change as well as a disruption in providers as members would need to access medical professionals under a different network. Financial Impact:The projected annual premium for the Medicare Advantage plan is $1.9 million. Dependent upon the pension plan Augusta currently paying approximately 80 to 90% of the premium,. The anticipated premium decease is $294,213.60. No changes are proposed in the premiums charged to retirees. Alternatives:Put the contract out for RFP Recommendation:Renew with BCBS of Georgia for the 2019 plan year. Funds are Available in the 616 Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo 2019 Renewal Addendum and Amendment to Group Agreement This is an Addendum to the Medicare Preferred (PPO) Group Agreement (“Group Agreement”) between Augusta-Richmond County and Anthem Health Plans of New Hampshire, Inc. doing business as Anthem Blue Cross and Blue Shield (Anthem) regarding renewal of benefits and rates and an Amendment to the Group Agreement for the period January 1, 2019 through December 31, 2019 (“Plan Year”). Augusta-Richmond County and Anthem Health Plans of New Hampshire, Inc. doing business as Anthem Blue Cross and Blue Shield (Anthem) hereby renew the Group Agreement for the Plan Year. Effective on the first day of January, the rate(s) and Benefits set forth in the attached 2019 Medicare Preferred (PPO) Benefit Chart and Rate Sheet, hereby replace and supersede the current Benefits/Rates set forth in the Group Agreement. Note that the “per member per month” premiums noted in the Rate Sheet will be adjusted for those Medicare Members who are eligible for the low income subsidy and/or who have incurred a late enrollment penalty. All other terms and provisions of the Group Agreement remain unchanged. Your 2019 Medical Benefits Chart Local PPO Plan 25P Augusta-Richmond County Effective January 1, 2019 Y0114_19_36002_I 7/2/2018 2019 Custom LPPO 25P_LHO Augusta-Richmond County 09/17/2017 Covered services What you must pay for these covered services In-Network Out-of-Network Doctor and hospital choice You may go to doctors, specialists, and hospitals in or out of the network. You do not need a referral. Annual deductible  The deductible applies to covered services as noted within each category below, prior to the copay or coinsurance, if any, being applied. $300 Combined in-network and out-of-network Inpatient services Inpatient hospital care* Includes inpatient acute, inpatient rehabilitation, long-term care hospitals, and other types of inpatient hospital services. Inpatient hospital care starts the day you are formally admitted to the hospital with a doctor’s order. The day before you are discharged is your last inpatient day. Covered services include but are not limited to:  Semi-private room (or a private room if medically necessary)  Meals, including special diets  Regular nursing services  Costs of special care units (such as intensive or coronary care units)  Drugs and medications  Lab tests  X-rays and other radiology services  Necessary surgical and medical supplies  Use of appliances, such as wheelchairs For Medicare- covered hospital stays: $200 copay per day for days 1-5 per admission Deductible applies. No limit to the number of days covered by the plan. $0 copay for Medicare-covered physician services received while an inpatient during a Medicare-covered hospital stay Deductible applies. For Medicare- covered hospital stays: $200 copay per day for days 1-5 per admission Deductible applies. No limit to the number of days covered by the plan. $0 copay for Medicare-covered physician services received while an inpatient during a Medicare-covered hospital stay Deductible applies. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Inpatient hospital care (con’t)  Operating and recovery room costs  Physical therapy, occupational therapy, and speech language therapy  Inpatient substance abuse services  Inpatient dialysis treatments (if you are admitted as an inpatient to a hospital for special care)  Under certain conditions, the following types of transplants are covered: corneal, kidney, kidney- pancreatic, heart, liver, lung, heart/lung, bone marrow, stem cell, and intestinal/multivisceral. If you need a transplant, we will arrange to have your case reviewed by a Medicare-approved transplant center that will decide whether you are a candidate for a transplant. Transplant providers may be local or outside of the service area. If our in-network transplant services are outside the community pattern of care, you may choose to go locally as long as the local transplant providers are willing to accept the Original Medicare rate. If the plan provides transplant services at a location outside the pattern of care for transplants in your community and you choose to obtain transplants at this distant location, we will arrange or pay for appropriate lodging and transportation costs for you and a companion. The reimbursement for transportation costs are while you and your companion are traveling to and from the medical providers for services related to the transplant care. The plan defines the distant location as a location that is outside of the member’s service area AND a minimum of 75 miles from the member’s home. Transportation and lodging costs will be reimbursed for travel mileage and lodging consistent with current IRS travel mileage and lodging guidelines. Accommodations for lodging will be reimbursed at the lesser of: 1) billed charges, or 2) $50 per day per covered person up to a maximum of $100 per day per covered person consistent with IRS guidelines.  Blood – including storage and administration. Coverage of whole blood, packed red cells, and all other components of blood begins with the first pint.  Physician services If you receive authorized inpatient care at an out-of-network hospital after your emergency condition is stabilized, your cost is the cost- sharing you would pay at an in- network hospital. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Inpatient hospital care (con’t) In-network providers should notify us within one business day of any planned, and if possible, unplanned admissions or transfers, including to or from a hospital, skilled nursing facility, long term acute care hospital, or acute rehabilitation center. Note: To be an inpatient, your provider must write an order to admit you formally as an inpatient of the hospital. Even if you stay in the hospital overnight, you might still be considered an “outpatient.” If you are not sure if you are an inpatient, you should ask the hospital staff. You can also find more information in a Medicare fact sheet called “Are You a Hospital Inpatient or Outpatient? If You Have Medicare – Ask!” This fact sheet is available on the Web at https://www.medicare.gov/Pubs/pdf/11435.pdf or by calling 1-800-MEDICARE (1-800-633-4227). TTY users call 1-877-486- 2048. You can call these numbers for free, 24 hours a day, 7 days a week. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Inpatient mental health care* Covered services include mental health care services that require a hospital stay in a psychiatric hospital or the psychiatric unit of a general hospital. In-network providers should notify us within one business day of any planned, and if possible unplanned admissions or transfers, including to or from a hospital, skilled nursing facility, long term acute care hospital, or acute rehabilitation center. For Medicare- covered hospital stays: $200 copay per day for days 1-5 per admission Deductible applies. No limit to the number of days covered by the plan. $0 copay for Medicare-covered physician services received while an inpatient during a Medicare-covered hospital stay Deductible applies. For Medicare- covered hospital stays: $200 copay per day for days 1-5 per admission Deductible applies. No limit to the number of days covered by the plan. $0 copay for Medicare-covered physician services received while an inpatient during a Medicare-covered hospital stay Deductible applies. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Skilled nursing facility (SNF) care* Inpatient skilled nursing facility (SNF) coverage is limited to 100 days each benefit period. A “benefit period” begins on the first day you go to a Medicare-covered inpatient hospital or a SNF. The benefit period ends when you have not been an inpatient at any hospital or SNF for 60 days in a row. Covered services include but are not limited to:  Semi-private room (or a private room if medically necessary)  Meals, including special diets  Skilled nursing services  Physical therapy, occupational therapy, and speech language therapy  Drugs administered to you as part of your plan of care (this includes substances that are naturally present in the body, such as blood clotting factors)  Blood – including storage and administration. Coverage of whole blood, packed red cells, and all other components of blood begins with the first pint.  Medical and surgical supplies ordinarily provided by SNFs  Laboratory tests ordinarily provided by SNFs  X-rays and other radiology services ordinarily provided by SNFs  Use of appliances such as wheelchairs ordinarily provided by SNFs  Physician/Practitioner services Generally, you will receive your SNF care from plan facilities. However, under certain conditions listed below, you may be able to pay in-network cost-sharing for a facility that isn’t a plan provider, if the facility accepts our plan’s amounts for payment.  A nursing home or continuing care retirement community where you were living right before you went to the hospital (as long as it provides skilled nursing facility care) For Medicare- covered SNF stays: $0 copay for days 1-20 and $50 copay per day for days 21-100 per benefit period Deductible applies. No prior hospital stay required. For Medicare- covered SNF stays: $0 copay for days 1-20 and $50 copay per day for days 21-100 per benefit period Deductible applies. No prior hospital stay required. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Skilled nursing facility (SNF) care (con’t)  A SNF where your spouse is living at the time you leave the hospital In-network providers should notify us within one business day of any planned, and if possible unplanned admissions or transfers, including to or from a hospital, skilled nursing facility, long term acute care hospital, or acute rehabilitation center. Inpatient services covered when the hospital or SNF days are not covered or are no longer covered* If you have exhausted your inpatient benefits or if the inpatient stay is not reasonable and necessary, we will not cover your inpatient stay. However, in some cases, we will cover certain services you receive while you are in the hospital or a skilled nursing facility (SNF). Covered services include, but are not limited to:  Physician services  Diagnostic tests (like lab tests)  X-ray, radium, and isotope therapy including technician materials and services  Surgical dressings  Splints, casts, and other devices used to reduce fractures and dislocations  Prosthetic and orthotic devices (other than dental) that replace all or part of an internal body organ (including contiguous tissue), or all or part of the function of a permanently inoperative or malfunctioning internal body organ, including replacement or repairs of such devices  Leg, arm, back and neck braces, trusses and artificial legs, arms, and eyes including adjustments, repairs and replacements required because of breakage, wear, loss, or a change in the patient's physical condition  Physical therapy, occupational therapy, and speech language therapy After your SNF day limits are used up, this plan will still pay for covered physician services and other medical services outlined in this benefits chart at the deductible and/or cost share amounts indicated. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Home health agency care* Prior to receiving home health services, a doctor must certify that you need home health services and will order home health services to be provided by a home health agency. You must be homebound, which means leaving home is a major effort. Covered services include, but are not limited to:  Part-time or intermittent skilled nursing and home health aide services (to be covered under the home health care benefit, your skilled nursing and home health aide services combined must total fewer than 8 hours per day and 35 hours per week)  Physical therapy, occupational therapy, and speech language therapy  Medical and social services  Medical equipment and supplies $0 copay for Medicare-covered home health visits Deductible applies. Durable Medical Equipment (DME) copay or coinsurance, if any, may apply. $0 copay for Medicare-covered home health visits Deductible applies. Durable Medical Equipment (DME) copay or coinsurance, if any, may apply. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Hospice care You may receive care from any Medicare-certified hospice program. You are eligible for the hospice benefit when your doctor and the hospice medical director have given you a terminal prognosis certifying that you’re terminally ill and have six months or less to live if your illness runs its normal course. Your hospice doctor can be an in-network provider or an out-of-network provider. For hospice services and for services that are covered by Medicare Part A or B and are related to your terminal prognosis: Original Medicare (rather than this plan) will pay for your hospice services and any Part A and Part B services related to your terminal prognosis. While you are in the hospice program, your hospice provider will bill Medicare for the services that Original Medicare pays for. Services covered by Original Medicare include:  Drugs for symptom control and pain relief  Short-term respite care  Home care Our plan covers hospice consultation services (one time only) for a terminally ill person who hasn’t elected the hospice benefit. For services that are covered by Medicare Part A or B and are not related to your terminal prognosis: If you need nonemergency, nonurgently needed services that are covered under Medicare Part A or B and that are not related to your terminal prognosis, your cost for these services depends on whether you use a provider in our plan’s network:  If you obtain the covered services from an in-network provider, you only pay the plan cost-sharing amount for in-network services.  If you obtain the covered services from an out-of- network provider, you pay the plan cost-sharing for out-of-network services. You must receive care from a Medicare-certified hospice. When you enroll in a Medicare- certified hospice program, your hospice services and your Part A and B services are paid for by Original Medicare, not this plan. $40 copay for the one time only hospice consultation Deductible does not apply. You must receive care from a Medicare-certified hospice. When you enroll in a Medicare- certified hospice program, your hospice services and your Part A and B services are paid for by Original Medicare, not this plan. $40 copay for the one time only hospice consultation Deductible does not apply. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Hospice care (con’t) For services that are covered by this plan but are not covered by Medicare Part A or B: This plan will continue to cover plan- covered services that are not covered under Part A or B whether or not they are related to your terminal prognosis. You pay your plan cost-sharing amount for these services. If you have Part D prescription drug coverage, some drugs may be covered under your Part D benefit. Drugs are never covered by both hospice and your Part D plan at the same time. Note: If you need non-hospice care (care that is not related to your terminal prognosis), you should contact us to arrange the services. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Outpatient services Physician services, including doctor’s office visits* Covered services include:  Office visits, including medical and surgical services in a physician’s office  Consultation, diagnosis, and treatment by a specialist  Retail health clinics  Basic diagnostic hearing and balance exams, if your doctor orders it to see if you need medical treatment, when furnished by a physician, audiologist, or other qualified provider  Telehealth office visits, including consultation, diagnosis, and treatment by a specialist  Second opinion by another in-network provider prior to surgery  Physician services rendered in the home  Outpatient hospital services  Non–routine dental care (covered services are limited to surgery of the jaw or related structures, setting fractures of the jaw or facial bones, extraction of teeth to prepare the jaw for radiation treatments of neoplastic cancer disease, or services that would be covered when provided by a physician)  Allergy testing and allergy injections $25 copay per visit to an in-network Primary Care Physician (PCP) for Medicare-covered services Deductible applies. $40 copay per visit to an in-network specialist for Medicare-covered services Deductible applies. $25 copay per visit to an in-network retail health clinic for Medicare- covered services Deductible applies. $0 copay for Medicare-covered allergy testing Deductible applies. $0 copay for Medicare-covered allergy injections Deductible applies. See antigen cost share in Part B drug section. $25 copay per visit to an out-of- network Primary Care Physician (PCP) for Medicare- covered services Deductible applies. $40 copay per visit to an out-of- network specialist for Medicare- covered services Deductible applies. $25 copay per visit to an out-of- network retail health clinic for Medicare-covered services Deductible applies. $0 copay for Medicare-covered allergy testing Deductible applies. $0 copay for Medicare-covered allergy injections Deductible applies. See antigen cost share in Part B drug section. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Chiropractic services  We cover only manual manipulation of the spine to correct subluxation. $20 copay for each Medicare-covered visit Deductible applies. $20 copay for each Medicare-covered visit Deductible applies. Podiatry services* Covered services include:  Diagnosis and the medical or surgical treatment of injuries and disease of the feet (such as hammer toe or heel spurs) in an office setting  Medicare-covered routine foot care for members with certain medical conditions affecting the lower limbs  A foot exam covered every six months for people with diabetic peripheral neuropathy and loss of protective sensations $40 copay for each Medicare-covered visit Deductible applies. $40 copay for each Medicare-covered visit Deductible applies. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Outpatient mental health care, including partial hospitalization services* Covered services include:  Mental health services provided by a state-licensed psychiatrist or doctor, clinical psychologist, clinical social worker, clinical nurse specialist, nurse practitioner, physician assistant, or other Medicare- qualified mental health care professional as allowed under applicable state laws “Partial hospitalization” is a structured program of active psychiatric treatment provided as a hospital outpatient service that is more intense than the care received in your doctor’s or therapist’s office and is an alternative to inpatient hospitalization. $25 copay for each Medicare-covered professional individual therapy visit Deductible applies. $25 copay for each Medicare-covered professional group therapy visit Deductible applies. $25 copay for each Medicare-covered professional partial hospitalization visit Deductible applies. $0 copay for each Medicare-covered outpatient hospital facility individual therapy visit Deductible applies. $0 copay for each Medicare-covered outpatient hospital facility group therapy visit Deductible applies. $0 copay for each Medicare-covered partial hospitalization facility visit Deductible applies. $25 copay for each Medicare-covered professional individual therapy visit Deductible applies. $25 copay for each Medicare-covered professional group therapy visit Deductible applies. $25 copay for each Medicare-covered professional partial hospitalization visit Deductible applies. $0 copay for each Medicare-covered outpatient hospital facility individual therapy visit Deductible applies. $0 copay for each Medicare-covered outpatient hospital facility group therapy visit Deductible applies. $0 copay for each Medicare-covered partial hospitalization facility visit Deductible applies. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Outpatient substance abuse services, including partial hospitalization services* “Partial hospitalization” is a structured program of active psychiatric treatment provided as a hospital outpatient service that is more intense than the care received in your doctor’s or therapist’s office and is an alternative to inpatient hospitalization. $25 copay for each Medicare-covered professional individual therapy visit Deductible applies. $25 copay for each Medicare-covered professional group therapy visit Deductible applies. $25 copay for each Medicare-covered professional partial hospitalization visit Deductible applies. $0 copay for each Medicare-covered outpatient hospital facility individual therapy visit Deductible applies. $0 copay for each Medicare-covered outpatient hospital facility group therapy visit Deductible applies. $0 copay for each Medicare-covered partial hospitalization facility visit Deductible applies. $25 copay for each Medicare-covered professional individual therapy visit Deductible applies. $25 copay for each Medicare-covered professional group therapy visit Deductible applies. $25 copay for each Medicare-covered professional partial hospitalization visit Deductible applies. $0 copay for each Medicare-covered outpatient hospital facility individual therapy visit Deductible applies. $0 copay for each Medicare-covered outpatient hospital facility group therapy visit Deductible applies. $0 copay for each Medicare-covered partial hospitalization facility visit Deductible applies. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Outpatient surgery, including services provided at hospital outpatient facilities and ambulatory surgical centers* Facilities where surgical procedures are performed and the patient is released the same day. Note: If you are having surgery in a hospital, you should check with your provider about whether you will be an inpatient or outpatient. Unless the provider writes an order to admit you as an inpatient to the hospital, you are an outpatient and pay the cost-sharing amounts for outpatient surgery. Even if you stay in the hospital overnight, you might still be considered an “outpatient.” You can also find more information in a Medicare fact sheet called “Are You a Hospital Inpatient or Outpatient? If You Have Medicare – Ask!” This fact sheet is available on the Web at https://www.medicare.gov/Pubs/pdf/11435.pdf or by calling 1-800-MEDICARE (1-800-633-4227). TTY users call 1-877-486- 2048. You can call these numbers for free, 24 hours a day, 7 days a week. $100 copay for each Medicare- covered outpatient hospital facility or ambulatory surgical center visit for surgery Deductible applies. $100 copay for each Medicare- covered outpatient observation room visit Deductible applies. $100 copay for each Medicare- covered outpatient hospital facility or ambulatory surgical center visit for surgery Deductible applies. $100 copay for each Medicare- covered outpatient observation room visit Deductible applies. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Outpatient hospital services, non-surgical* Covered services include medically necessary services you get in the outpatient department of a hospital for diagnosis or treatment of an illness or injury. Note: Unless the provider has written an order to admit you as an inpatient to the hospital, you are an outpatient and pay the cost-sharing amounts for outpatient hospital services. Even if you stay in the hospital overnight, you might still be considered an “outpatient.” If you are not sure if you are an outpatient, you should ask the hospital staff. You can also find more information in a Medicare fact sheet called “Are You a Hospital Inpatient or Outpatient? If You Have Medicare – Ask!” This fact sheet is available on the Web at https://www.medicare.gov/Pubs/pdf/11435.pdf or by calling 1-800-MEDICARE (1-800-633-4227). TTY users call 1-877-486- 2048. You can call these numbers for free, 24 hours a day, 7 days a week. $25 copay for a visit to an in- network primary care physician in an outpatient hospital setting/clinic for Medicare-covered non-surgical services Deductible applies. $40 copay for a visit to an in- network specialist in an outpatient hospital setting/clinic for Medicare-covered non-surgical services Deductible applies. $100 copay for each Medicare- covered outpatient observation room visit Deductible applies. $25 copay for a visit to an out-of- network primary care physician in an outpatient hospital setting/clinic for Medicare-covered non-surgical services Deductible applies. $40 copay for a visit to an out-of- network specialist in an outpatient hospital setting/clinic for Medicare-covered non-surgical services Deductible applies. $100 copay for each Medicare- covered outpatient observation room visit Deductible applies. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Ambulance services  Covered ambulance services include fixed wing, rotary wing, water, and ground ambulance services, to the nearest appropriate facility that can provide care only if the services are furnished to a member whose medical condition is such that other means of transportation could endanger the person’s health or if authorized by the plan.  Nonemergency transportation by ambulance is appropriate if it is documented that the member’s condition is such that other means of transportation could endanger the person’s health and that transportation by ambulance is medically required.  Ambulance service is not covered for physician office visits. Your provider must get an approval from the plan before you get ground, air, or water transportation that is not an emergency. $100 copay for Medicare-covered ambulance services Deductible does not apply. Cost share, if any, is applied per one-way trip for Medicare-covered ambulance services. Emergency care Emergency care refers to services that are:  Furnished by a provider qualified to furnish emergency services, and  Needed to evaluate or stabilize an emergency medical condition. Emergency outpatient copay is waived if the member is admitted to the hospital within 72 hours for the same condition. A medical emergency is when you, or any other prudent layperson with an average knowledge of health and medicine, believe that you have medical symptoms that require immediate medical attention to prevent loss of life, loss of a limb, or loss of function of a limb. The medical symptoms may be an illness, injury, severe pain, or a medical condition that is quickly getting worse. This coverage is worldwide and is limited to what is allowed under the Medicare fee schedule for the services performed/received in the United States. Cost-sharing for necessary emergency services furnished out- of-network is the same as for such services furnished in- network. If you receive authorized inpatient care at an out-of-network hospital after your emergency condition is stabilized, your cost is the cost-sharing you would pay at an in-network hospital. $65 copay for each Medicare-covered emergency room visit Deductible does not apply. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Urgently needed services  Urgently needed services are available on a worldwide basis. The urgently needed services copay is waived if the member is admitted to the hospital within 72 hours for the same condition. If you are outside of the service area for your plan, your plan covers urgently needed services, including urgently required renal dialysis. Urgently needed services are services provided to treat a nonemergency, unforeseen medical illness, injury, or condition that requires immediate medical care. Urgently needed services may be furnished by in-network providers or by out-of-network providers when in-network providers are temporarily unavailable or inaccessible. Cost-sharing for necessary urgently needed services furnished out-of-network is the same as for such services furnished in-network. Generally, however, if you are in the plan’s service area and your health is not in serious danger, you should obtain care from an in- network provider. $40 copay for each Medicare-covered urgently needed care visit Deductible does not apply. Outpatient rehabilitation services* Covered services include: physical therapy, occupational therapy, and speech language therapy. Outpatient rehabilitation services are provided in various outpatient settings, such as hospital outpatient departments, independent therapist offices, and Comprehensive Outpatient Rehabilitation Facilities (CORFs). $40 copay for Medicare-covered physical therapy, occupational therapy, and speech language therapy visits Deductible applies. $40 copay for Medicare-covered physical therapy, occupational therapy, and speech language therapy visits Deductible applies. Cardiac rehabilitation services Comprehensive programs of cardiac rehabilitation services that include exercise, education, and counseling are covered for members who meet certain conditions with a doctor’s order. The plan also covers intensive cardiac rehabilitation programs that are typically more rigorous or more intense than cardiac rehabilitation programs. $40 copay for Medicare-covered cardiac rehabilitation therapy visits Deductible applies. $40 copay for Medicare-covered cardiac rehabilitation therapy visits Deductible applies. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Pulmonary rehabilitation services* Comprehensive programs of pulmonary rehabilitation are covered for members who have moderate to very severe chronic obstructive pulmonary disease (COPD) and a referral for pulmonary rehabilitation from the doctor treating their chronic respiratory disease. $30 copay for Medicare-covered pulmonary rehabilitation therapy visits Deductible applies. $30 copay for Medicare-covered pulmonary rehabilitation therapy visits Deductible applies. Supervised Exercise Therapy (SET)* SET is covered for members who have symptomatic peripheral artery disease (PAD) and a referral for PAD from the physician responsible for PAD treatment. Up to 36 sessions over a 12-week period are covered if the SET program requirements are met. The SET program must:  Consist of sessions lasting 30-60 minutes, comprising a therapeutic exercise-training program for PAD in patients with claudication  Be conducted in a hospital outpatient setting or a physician’s office  Be delivered by qualified auxiliary personnel necessary to ensure benefits exceed harms, and who are trained in exercise therapy for PAD  Be under the direct supervision of a physician, physician assistant, or nurse practitioner/clinical nurse specialist who must be trained in both basic and advanced life support techniques SET may be covered beyond 36 sessions over 12 weeks for an additional 36 sessions over an extended period of time if deemed medically necessary by a health care provider. $30 copay for Medicare-covered supervised exercise therapy visits $30 copay for Medicare-covered supervised exercise therapy visits Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Durable medical equipment (DME) and related supplies* Covered items include, but are not limited to: wheelchairs, crutches, powered mattress systems, diabetic supplies, hospital bed ordered by a provider for use at home, IV infusion pumps, speech generating devices, oxygen equipment, nebulizers, and walkers. Copay or coinsurance only applies when you are not currently receiving inpatient care. If you are receiving inpatient care your DME will be included in the copay or coinsurance for those services. We cover all medically necessary durable medical equipment covered by Original Medicare. If our supplier in your area does not carry a particular brand or manufacturer, you may ask them if they can special order it for you. 10% coinsurance for Medicare- covered DME Deductible applies. See the Diabetes self-management training, diabetic services, and supplies benefit section for diabetic supply cost sharing. 10% coinsurance for Medicare- covered DME Deductible applies. See the Diabetes self-management training, diabetic services, and supplies benefit section for diabetic supply cost sharing. Prosthetic devices and related supplies* Devices (other than dental) that replace all or a body part or function. These include, but are not limited to, colostomy bags and supplies directly related to colostomy care, pacemakers, braces, prosthetic shoes, artificial limbs, and breast prostheses (including a surgical brassiere after a mastectomy). Includes certain supplies related to prosthetic devices and repair and/or replacement of prosthetic devices. Also includes some coverage following cataract removal or cataract surgery. See “Vision care” later in this section for more detail. 10% coinsurance for Medicare- covered prosthetics and orthotics Deductible applies. 10% coinsurance for Medicare- covered prosthetics and orthotics Deductible applies. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Diabetes self-management training, diabetic services, and supplies* For all people who have diabetes (insulin and non-insulin users) Covered services include:  Supplies to monitor your blood glucose: Blood glucose monitor, blood glucose test strips, lancet devices and lancets, and glucose control solutions for checking the accuracy of test strips and monitors  Blood glucose monitors are limited to one every six months  Up to 200 blood glucose test strips for a 30-day supply  One pair per year of therapeutic custom molded shoes (including inserts provided with such shoes) and two additional pairs of inserts or one pair of depth shoes and three pairs of inserts (not including the non- customized removable inserts provided with such shoes) for people with diabetes who have severe diabetic foot disease, including fitting of shoes or inserts  Diabetes self-management training is covered under certain conditions 10% coinsurance for a 30-day supply on each Medicare- covered purchase of blood glucose test strips, lancets, lancet devices, and glucose control solutions for checking the accuracy of test strips and monitors Deductible applies except for items purchased at a pharmacy. 10% coinsurance for Medicare- covered blood glucose monitor Deductible applies except for items purchased at a pharmacy. 10% coinsurance for Medicare-covered therapeutic shoes and inserts Deductible applies. $0 copay for Medicare-covered diabetes self- management training Deductible does not apply. 10% coinsurance for a 30-day supply on each Medicare- covered purchase of blood glucose test strips, lancets, lancet devices, and glucose control solutions for checking the accuracy of test strips and monitors Deductible applies except for items purchased at a pharmacy. 10% coinsurance for Medicare- covered blood glucose monitor Deductible applies except for items purchased at a pharmacy. 10% coinsurance for Medicare-covered therapeutic shoes and inserts Deductible applies. $0 copay for Medicare-covered diabetes self- management training Deductible does not apply. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Outpatient diagnostic tests and therapeutic services and supplies* Covered services include, but are not limited to:  X-rays  Complex diagnostic tests and radiology services  Radiation (radium and isotope) therapy, including technician materials and supplies  Testing to confirm chronic obstructive pulmonary disease (COPD)  Surgical supplies, such as dressings  Splints, casts, and other devices used to reduce fractures and dislocations  Laboratory tests  Blood – including storage and administration. Coverage of whole blood, packed red cells, and all other components of blood begins with the first pint  Other outpatient diagnostic tests Certain diagnostic tests and radiology services are considered complex and include heart catheterizations, sleep studies, computed tomography (CT), magnetic resonance procedures (MRIs and MRAs), and nuclear medicine studies, which includes PET scans. $40 copay for each Medicare-covered X-ray visit and/or simple diagnostic test Deductible applies. $125 copay for Medicare-covered complex diagnostic test and/or radiology visit Deductible applies. $40 copay for each Medicare-covered radiation therapy treatment Deductible applies. $0 copay for Medicare-covered testing to confirm chronic obstructive pulmonary disease Deductible does not apply. 10% coinsurance for Medicare- covered supplies Deductible applies. $0 copay for each Medicare-covered clinical/diagnostic lab test Deductible applies. $0 copay per Medicare-covered pint of blood Deductible does not apply. $40 copay for each Medicare-covered X- ray visit and/or simple diagnostic test Deductible applies. $125 copay for Medicare-covered complex diagnostic test and/or radiology visit Deductible applies. $40 copay for each Medicare-covered radiation therapy treatment Deductible applies. $0 copay for Medicare-covered testing to confirm chronic obstructive pulmonary disease Deductible does not apply. 10% coinsurance for Medicare-covered supplies Deductible applies. $0 copay for each Medicare-covered clinical/diagnostic lab test Deductible applies. $0 copay per Medicare-covered pint of blood Deductible does not apply. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Vision care Covered services include:  Outpatient physician services for the diagnosis and treatment of diseases and injuries of the eye, including treatment for age-related macular degeneration.  For people who are at high risk of glaucoma, we will cover one glaucoma screening each year. People at high risk of glaucoma include: people with a family history of glaucoma, people with diabetes, African-Americans who are age 50 and older, and Hispanic-Americans who are age 65 or older.  For people with diabetes, screening for diabetic retinopathy is covered once per year.  One pair of eyeglasses or contact lenses after each cataract surgery that includes insertion of an intraocular lens. (If you have two separate cataract operations, you cannot reserve the benefit after the first surgery and purchase two eyeglasses after the second surgery.) $25 copay for visits to an in- network primary care physician for Medicare-covered exams to diagnose and treat diseases of the eye Deductible applies. $40 copay for visits to an in-network specialist for Medicare-covered exams to diagnose and treat diseases of the eye Deductible applies. $0 copay for Medicare-covered glaucoma screening Deductible does not apply. $0 copay for Medicare-covered diabetic retinopathy screening Deductible does not apply. 20% coinsurance for glasses/contacts following Medicare- covered cataract surgery Deductible applies. $25 copay for visits to an out-of- network primary care physician for Medicare-covered exams to diagnose and treat diseases of the eye Deductible applies. $40 copay for visits to an out-of- network specialist for Medicare- covered exams to diagnose and treat diseases of the eye Deductible applies. $0 copay for Medicare-covered glaucoma screening Deductible does not apply. $0 copay for Medicare-covered diabetic retinopathy screening Deductible does not apply. 20% coinsurance for glasses/contacts following Medicare-covered cataract surgery Deductible applies. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Preventive services care and screening tests You will see this apple next to preventive services throughout this chart. For all preventive services that are covered at no cost under Original Medicare, we also cover the service at no cost to you in-network. However, if you are treated or monitored for an existing medical condition or an additional non-preventive service, during the visit when you receive the preventive service, a copay or coinsurance may apply for that care received. In addition, if an office visit is billed for the existing medical condition care or an additional non-preventive service received, the applicable in-network primary care physician or in-network specialist copay or coinsurance will apply. Abdominal aortic aneurysm screening A one-time screening ultrasound for people at risk. The plan only covers this screening if you have certain risk factors and if you get a referral for it from your physician, physician assistant, nurse practitioner, or clinical nurse specialist. There is no coinsurance, copayment, or deductible for members eligible for this Medicare- covered preventive screening. Deductible does not apply. There is no coinsurance, copayment, or deductible for members eligible for this Medicare- covered preventive screening. Deductible does not apply. Bone mass measurement For qualified individuals (generally, this means people at risk of losing bone mass or at risk of osteoporosis), the following services are covered every 24 months, or more frequently if medically necessary: procedures to identify bone mass, detect bone loss, or determine bone quality, including a physician's interpretation of the results. There is no coinsurance, copayment, or deductible for the Medicare-covered bone mass measurement. Deductible does not apply. There is no coinsurance, copayment, or deductible for the Medicare-covered bone mass measurement. Deductible does not apply. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Colorectal cancer screening and colorectal services For people 50 and older, the following are covered:  Flexible sigmoidoscopy (or screening barium enema as an alternative) every 48 months One of the following every 12 months:  Guaiac-based fecal occult blood test (gFOBT)  Fecal immunochemical test (FIT) DNA based colorectal screening every 3 years For people at high risk of colorectal cancer, we cover:  Screening colonoscopy (or screening barium enema as an alternative) every 24 months For people not at high risk of colorectal cancer, we cover:  Screening colonoscopy every 10 years, but not within 48 months of a screening sigmoidoscopy Colorectal services:  Include the biopsy and removal of any growth during the procedure, in the event the procedure goes beyond a screening exam There is no coinsurance, copayment, or deductible for the Medicare-covered screening for STIs and counseling for STIs preventive benefit. Deductible does not apply. There is no coinsurance, copayment, or deductible for the Medicare-covered screening for STIs and counseling for STIs preventive benefit. Deductible does not apply. HIV screening For people who ask for an HIV screening test or who are at increased risk for HIV infection, we cover:  One screening exam every 12 months For women who are pregnant, we cover:  Up to three screening exams during a pregnancy There is no coinsurance, copayment, or deductible for members eligible for the Medicare- covered preventive HIV screening. Deductible does not apply. There is no coinsurance, copayment, or deductible for members eligible for the Medicare- covered preventive HIV screening. Deductible does not apply. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Screening for sexually transmitted infections (STIs) and counseling to prevent STIs We cover sexually transmitted infection (STI) screenings for chlamydia, gonorrhea, syphilis, and Hepatitis B. These screenings are covered for pregnant women and for certain people who are at increased risk for an STI when the tests are ordered by a primary care provider. We cover these tests once every 12 months or at certain times during pregnancy. We also cover up to 2 individual 20 to 30 minute, face-to-face high-intensity behavioral counseling sessions each year for sexually active adults at increased risk for STIs. We will only cover these counseling sessions as a preventive service if they are provided by a primary care provider and take place in a primary care setting, such as a doctor’s office. There is no coinsurance, copayment, or deductible for the Medicare-covered screening for STIs and counseling for STIs preventive benefit. Deductible does not apply. There is no coinsurance, copayment, or deductible for the Medicare-covered screening for STIs and counseling for STIs preventive benefit. Deductible does not apply. Medicare Part B immunizations Covered services include:  Pneumonia vaccine  Flu shots, including H1N1, once each flu season in the fall and winter, with additional flu shots if medically necessary  Hepatitis B vaccine if you are at high or intermediate risk of getting Hepatitis B  Other vaccines if you are at risk and they meet Medicare Part B coverage rules If you have Part D prescription drug coverage, some vaccines are covered under your Part D benefit (for example, the shingles vaccine). Please refer to your Part D prescription drug benefits. There is no coinsurance, copayment, or deductible for the pneumonia, influenza, Hepatitis B, or other Medicare-covered vaccines when you are at risk and they meet Medicare Part B rules. Deductible does not apply. There is no coinsurance, copayment, or deductible for the pneumonia, influenza, Hepatitis B, or other Medicare-covered vaccines when you are at risk and they meet Medicare Part B rules. Deductible does not apply. Breast cancer screening (mammograms) Covered services include:  One baseline mammogram between the ages of 35 and 39  One screening mammogram every 12 months for women age 40 and older  Clinical breast exams once every 24 months There is no coinsurance, copayment, or deductible for Medicare-covered screening mammograms. Deductible does not apply. There is no coinsurance, copayment, or deductible for Medicare-covered screening mammograms. Deductible does not apply. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Cervical and vaginal cancer screening Covered services include:  For all women, Pap tests and pelvic exams are covered once every 24 months.  If you are at high risk of cervical or vaginal cancer or you are of childbearing age and have had an abnormal Pap test within the past 3 years: 1 Pap test every 12 months. There is no coinsurance, copayment, or deductible for Medicare-covered preventive Pap and pelvic exams. Deductible does not apply. There is no coinsurance, copayment, or deductible for Medicare-covered preventive Pap and pelvic exams. Deductible does not apply. Prostate cancer screening exams For men age 50 and older, the following are covered once every 12 months:  Digital rectal exam  Prostate Specific Antigen (PSA) test There is no coinsurance, copayment, or deductible for a Medicare-covered annual PSA test. Deductible does not apply. There is no coinsurance, copayment, or deductible for a Medicare-covered annual PSA test. Deductible does not apply. Cardiovascular disease risk reduction visit (therapy for cardiovascular disease) We cover one visit per year with your primary care doctor to help lower your risk for cardiovascular disease. During this visit, your doctor may discuss aspirin use (if appropriate), check your blood pressure, and give you tips to make sure you’re eating healthy. There is no coinsurance, copayment, or deductible for the Medicare-covered intensive behavioral therapy cardiovascular disease preventive benefit. Deductible does not apply. There is no coinsurance, copayment, or deductible for the Medicare-covered intensive behavioral therapy cardiovascular disease preventive benefit. Deductible does not apply. Cardiovascular disease testing Blood tests for the detection of cardiovascular disease (or abnormalities associated with an elevated risk of cardiovascular disease) once every 5 years (60 months). There is no coinsurance, copayment, or deductible for Medicare-covered cardiovascular disease testing that is covered once every five years. Deductible does not apply. There is no coinsurance, copayment, or deductible for Medicare-covered cardiovascular disease testing that is covered once every five years. Deductible does not apply. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network “Welcome to Medicare” preventive visit The plan covers a one-time “Welcome to Medicare” preventive visit. The visit includes a review of your health, measurements of height, weight, body mass index, blood pressure, as well as education and counseling about the preventive services you need (including certain screenings and shots), and referrals for other care if needed. Important: We cover the “Welcome to Medicare” preventive visit only within the first 12 months you have Medicare Part B. When you make your appointment, let your doctor’s office know you would like to schedule your “Welcome to Medicare” preventive visit. There is no coinsurance, copayment, or deductible for the Medicare-covered “Welcome to Medicare” preventive visit. Deductible does not apply. There is no coinsurance, copayment, or deductible for the Medicare-covered “Welcome to Medicare” preventive visit. Deductible does not apply. Annual wellness visit If you’ve had Medicare Part B for longer than 12 months, you can get an annual wellness visit to develop or update a personalized prevention plan based on your current health and risk factors. This is covered once every 12 months. Note: Your first annual wellness visit can’t take place within 12 months of your “Welcome to Medicare” preventive visit. However, you don’t need to have had a “Welcome to Medicare” preventive visit to be covered for annual wellness visits after you’ve had Part B for 12 months. There is no coinsurance, copayment, or deductible for the Medicare-covered annual wellness visit. Deductible does not apply. There is no coinsurance, copayment, or deductible for the Medicare-covered annual wellness visit. Deductible does not apply. Depression screening We cover one screening for depression per year. The screening must be done in a primary care setting that can provide follow- up treatment and/or referrals. There is no coinsurance, copayment, or deductible for a Medicare-covered annual depression screening visit. Deductible does not apply. There is no coinsurance, copayment, or deductible for a Medicare-covered annual depression screening visit. Deductible does not apply. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Diabetes screening We cover this screening (includes fasting glucose tests) if you have any of the following risk factors: high blood pressure (hypertension), history of abnormal cholesterol and triglyceride levels (dyslipidemia), obesity, or a history of high blood sugar (glucose). Tests may also be covered if you meet other requirements, like being overweight and having a family history of diabetes. Based on the results of these tests, you may be eligible for up to 2 diabetes screenings every 12 months. There is no coinsurance, copayment, or deductible for Medicare-covered diabetes screening tests. Deductible does not apply. There is no coinsurance, copayment, or deductible for Medicare-covered diabetes screening tests. Deductible does not apply. Medicare Diabetes Prevention Program (MDPP) MDPP services will be covered for eligible Medicare beneficiaries under all Medicare health plans. MDPP is a structured health behavior change intervention that provides practical training in long-term dietary change, increased physical activity, and problem-solving strategies for overcoming challenges to sustaining weight loss and a healthy lifestyle. There is no coinsurance, copayment, or deductible for the MDPP benefit. Deductible does not apply. There is no coinsurance, copayment, or deductible for the MDPP benefit. Deductible does not apply. Obesity screening and therapy to promote sustained weight loss If you have a body mass index of 30 or more, we cover intensive counseling to help you lose weight. This counseling is covered if you get it in a primary care setting, where it can be coordinated with your comprehensive prevention plan. Talk to your primary care doctor or practitioner to find out more. There is no coinsurance, copayment, or deductible for Medicare-covered preventive obesity screening and therapy. Deductible does not apply. There is no coinsurance, copayment, or deductible for Medicare-covered preventive obesity screening and therapy. Deductible does not apply. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Screening and counseling to reduce alcohol misuse We cover one alcohol misuse screening for adults with Medicare (including pregnant women) who misuse alcohol, but aren’t alcohol dependent. If you screen positive for alcohol misuse, you can get up to four brief face-to-face counseling sessions per year (if you’re competent and alert during counseling) provided by a qualified primary care doctor or practitioner in a primary care setting. There is no coinsurance, copayment, or deductible for the Medicare-covered screening and counseling to reduce alcohol misuse preventive benefit. Deductible does not apply. There is no coinsurance, copayment, or deductible for the Medicare-covered screening and counseling to reduce alcohol misuse preventive benefit. Deductible does not apply. Screening for lung cancer with low dose computed tomography (LDCT) For qualified individuals, a LDCT is covered every 12 months. Eligible enrollees are: people aged 55 – 77 years who have no signs or symptoms of lung cancer, but who have a history of tobacco smoking of at least 30 pack-years or who currently smoke or have quit smoking within the last 15 years, who receive a written order for LDCT during a lung cancer screening counseling and shared decision making visit that meets the Medicare criteria for such visits and be furnished by a physician or qualified non-physician practitioner. For LDCT lung cancer screenings after the initial LDCT screening: the enrollee must receive a written order for LDCT lung cancer screening, which may be furnished during any appropriate visit with a physician or qualified non-physician practitioner. If a physician or qualified non-physician practitioner elects to provide a lung cancer screening counseling and shared decision making visit for subsequent lung cancer screenings with LDCT, the visit must meet the Medicare criteria for such visits. There is no coinsurance, copayment, or deductible for the Medicare-covered counseling and shared decision making visit or for the LDCT. Deductible does not apply. There is no coinsurance, copayment, or deductible for the Medicare-covered counseling and shared decision making visit or for the LDCT. Deductible does not apply. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Medical nutrition therapy This benefit is for people with diabetes, renal (kidney) disease (but not on dialysis), or after a kidney transplant when referred by your doctor. We cover three hours of one-on-one counseling services during your first year that you receive medical nutrition therapy services under Medicare (this includes our plan, any other Medicare Advantage plan, or Original Medicare), and two hours each year after that. If your condition, treatment, or diagnosis changes, you may be able to receive more hours of treatment with a physician’s referral. A physician must prescribe these services and renew their referral yearly if your treatment is needed into another plan year. There is no coinsurance, copayment, or deductible for members eligible for Medicare- covered medical nutrition therapy services. Deductible does not apply. There is no coinsurance, copayment, or deductible for members eligible for Medicare- covered medical nutrition therapy services. Deductible does not apply. Smoking and tobacco use cessation (counseling to quit smoking) If you use tobacco, but do not have signs or symptoms of tobacco-related disease: We cover 2 counseling quit attempts within a 12 month period. Each counseling attempt includes up to 4 face-to-face visits. If you use tobacco and have been diagnosed with a tobacco- related disease or are taking medicine that may be affected by tobacco: We cover cessation counseling services. We cover 2 counseling quit attempts within a 12 month period. Each counseling attempt includes up to 4 face-to-face visits. These visits must be ordered by your doctor and provided by a qualified doctor or other Medicare-recognized practitioner. There is no coinsurance, copayment, or deductible for the Medicare-covered smoking and tobacco use cessation preventive benefits. Deductible does not apply. There is no coinsurance, copayment, or deductible for the Medicare-covered smoking and tobacco use cessation preventive benefits. Deductible does not apply. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Other services Services to treat outpatient kidney disease Covered services include:  Kidney disease education services to teach kidney care and help members make informed decisions about their care. For members with stage IV chronic kidney disease when referred by their doctor, we cover up to six sessions of kidney disease education services per lifetime.  Outpatient dialysis treatments (including dialysis treatments when temporarily out of the service area)  Home dialysis or certain home support services (such as, when necessary, visits by trained dialysis workers to check on your home dialysis, to help in emergencies, and check your dialysis equipment and water supply)  Self-dialysis training (includes training for you and anyone helping you with your home dialysis treatments)  Home and outpatient dialysis equipment and supplies Certain drugs for dialysis are covered under your Medicare Part B drug benefit. For information about coverage for Part B drugs, please go to the section below, “Medicare Part B prescription drugs.” You do not need to get an approval from the plan before getting dialysis. But please let us know when you need to start this care, so we can help coordinate with your doctors. $0 copay for each Medicare-covered kidney disease education session Deductible does not apply. $25 copay for Medicare-covered outpatient dialysis Deductible does not apply. $0 copay for Medicare-covered home dialysis or home support services Deductible does not apply. $25 copay for Medicare-covered self-dialysis training Deductible does not apply. You do not need to get an approval from the plan before getting dialysis. But please let us know when you need to start this care, so we can help coordinate with your doctors. $0 copay for each Medicare-covered kidney disease education session Deductible does not apply. $25 copay for Medicare-covered outpatient dialysis Deductible does not apply. $0 copay for Medicare-covered home dialysis or home support services Deductible does not apply. $25 copay for Medicare-covered self-dialysis training Deductible does not apply. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Services to treat outpatient kidney disease (con’t) 10% coinsurance for Medicare- covered home dialysis equipment and supplies Deductible applies. 10% coinsurance for Medicare- covered outpatient dialysis equipment and supplies Deductible applies. 10% coinsurance for Medicare- covered home dialysis equipment and supplies Deductible applies. 10% coinsurance for Medicare- covered outpatient dialysis equipment and supplies Deductible applies. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Medicare Part B prescription drugs covered under your medical plan (Part B drugs)* These drugs are covered under Part B of Original Medicare. Members of our plan receive coverage for these drugs through our plan. Covered drugs include:  “Drugs” include substances that are naturally present in the body, such as blood clotting factors  Drugs that usually are not self-administered by the patient and are injected or infused while receiving physician, hospital outpatient, or ambulatory surgical center services  Drugs you take using durable medical equipment (such as nebulizers) that was authorized by the plan  Clotting factors you give yourself by injection if you have hemophilia  Immunosuppressive drugs, if you were enrolled in Medicare Part A at the time of the organ transplant  Injectable osteoporosis drugs, if you are homebound, have a bone fracture that a doctor certifies was related to post-menopausal osteoporosis and cannot self- administer the drug  Antigens  Certain oral anti-cancer drugs and anti-nausea drugs  Certain drugs for home and outpatient dialysis, including heparin, the antidote for heparin when medically necessary, topical anesthetics and erythropoiesis-stimulating agents such as Erythropoietin (Epogen), Procrit or Epoetin Alfa and Darboetin Alfa (Aranesp)  Intravenous Immune Globulin for the home treatment of primary immune deficiency diseases If you have Part D prescription drug coverage, please refer to your Evidence of Coverage for information on your Part D prescription drug benefits. 20% coinsurance for Medicare- covered Part B drugs Deductible does not apply. 20% coinsurance for Medicare- covered Part B drug administration Deductible does not apply. 20% coinsurance for Medicare- covered Part B chemotherapy drugs Deductible does not apply. 20% coinsurance for Medicare- covered Part B chemotherapy drug administration Deductible does not apply. 20% coinsurance for Medicare- covered Part B drugs Deductible does not apply. 20% coinsurance for Medicare- covered Part B drug administration Deductible does not apply. 20% coinsurance for Medicare- covered Part B chemotherapy drugs Deductible does not apply. 20% coinsurance for Medicare- covered Part B chemotherapy drug administration Deductible does not apply. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Additional benefits Routine hearing services  Routine hearing exams Routine hearing exams are limited to a $50 maximum benefit per year combine in-network and out-of-network. Routine hearing exams are limited to 1 per year combined in-network and out-of-network. $0 copay for routine hearing exams Deductible does not apply. After the plan pays benefits for routine hearing exams, you are responsible for the remaining cost. $0 copay for routine hearing exams Deductible does not apply. After the plan pays benefits for routine hearing exams, you are responsible for the remaining cost. Routine vision services  Routine vision exams Routine vision exams are limited to a $50 maximum benefit per year combined in-network and out-of-network. Routine vision exams are limited to 1 per year combined in-network and out- of-network. $0 copay for routine vision exams Deductible applies. After the plan pays benefits for routine vision exams, you are responsible for the remaining cost. $0 copay for routine vision exams Deductible applies. After the plan pays benefits for routine vision exams, you are responsible for the remaining cost. Routine foot care  Up to four covered visits per year combined in-network and out-of-network Routine foot care includes the cutting or removal of corns and calluses, the trimming, cutting, clipping or debriding of nails, and other hygienic and preventive maintenance care. $25 copay for each visit to an in- network primary care physician for routine foot care Deductible applies. $40 copay for each visit to an in- network specialist for routine foot care Deductible applies. After the plan pays benefits for routine foot care, you are responsible for the remaining cost. $25 copay for each visit to an out-of- network primary care physician for routine foot care Deductible applies. $40 copay for each visit to an out-of- network specialist for routine foot care Deductible applies. After the plan pays benefits for routine foot care, you are responsible for the remaining cost. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Annual routine physical exam The annual routine physical exam benefit covers a standard physical exam in addition to the Medicare-covered "Welcome to Medicare" or “Annual Wellness Visit.” $0 copay for an annual physical exam Deductible does not apply. $0 copay for an annual physical exam Deductible does not apply. Video Doctor Visits LiveHealth Online lets you see board-certified doctors and licensed therapists/psychologists through live, two-way video on your smartphone, tablet or computer. It’s easy to get started! You can sign up at livehealthonline.com or download the free LiveHealth Online mobile app and register. Make sure you have your health insurance card ready – you’ll need it to answer some questions. Sign up for Free:  You must enter your health insurance information during enrollment, so have your card ready when you sign up. Benefits of a video doctor visit:  The visit is just like seeing your regular doctor face-to- face, but just by web camera.  It’s a great option for medical care when your doctor can’t see you. Board-certified doctors can help 24/7 for most types of care and common conditions like the flu, colds, pink eye and more.  The doctor can send prescriptions to the pharmacy of your choice, if needed.1  If you’re feeling stressed, worried or having a tough time, you can make an appointment to talk to a licensed therapist or psychologist from your home or on the road. In most cases, you can make an appointment and see a therapist or psychologist in four days or less.2 $0 copay for video doctor visits using LiveHealth Online Deductible does not apply. After the plan pays benefits for LiveHealth Online services, you are responsible for the remaining cost. $0 copay for video doctor visits. Deductible does not apply. After the plan pays benefits for video doctor visits, you are responsible for the remaining cost. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Video Doctor Visits (con’t) Video doctor visits are intended to complement face-to-face visits with a board-certified physician and are available for most types of care. A maximum allowance of $49 for each visit with a board- certified doctor. A maximum allowance of $80 for each visit with a therapist and $95 for each visit with a psychologist. LiveHealth Online is the trade name of Health Management Corporation, a separate company, providing telehealth services on behalf of this Plan. 1 Prescription is prescribed based on physician recommendations and state regulations (rules). 2 Appointments are based on therapist/psychologist availability. Video psychologists or therapists cannot prescribe medications. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Health and wellness education programs SilverSneakers The SilverSneakers® fitness program is your fitness benefit. It includes:  support from trained instructors  group classes for all fitness levels and abilities  access to 14,000+ participating locations*  use of all basic amenities  group fitness classes outside traditional gyms  on-demand workout videos plus health and nutrition tips To get started: Simply show your SilverSneakers ID number at the front desk of any SilverSneakers participating location. Visit SilverSneakers.com/StartHere to:  get your SilverSneakers ID number  find participating locations  see class descriptions If you have questions about SilverSneakers, please call 1-888- 423-4632 (TTY: 711) Monday through Friday, 8 a.m. to 8 p.m. ET. *At-home kits are offered for members who want to start working out at home or for those who can’t get to a fitness location due to injury, illness or being homebound. SilverSneakers is not just a gym membership, but a specialized program designed specifically for older adults. Gym memberships or other fitness programs that do not meet the SilverSneakers criteria are excluded. The SilverSneakers fitness program is provided by Tivity Health, an independent company. Tivity Health and SilverSneakers are registered trademarks or trademarks of Tivity Health, Inc. and/or its subsidiaries and/or affiliates in the USA and/or other countries. © 2018. All rights reserved. $0 copay for the SilverSneakers fitness benefit Deductible does not apply. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Nurse HelpLine Also, as a member, you have access to a 24-hour nurse line, 7 days a week, 365 days a year. When you call our nurse line, you can speak directly to a registered nurse who will help answer your health-related questions. The call is toll free and the service is available anytime, including weekends and holidays. Plus, your call is always confidential. Call the Nurse HelpLine at 1-800-700-9184. TTY users should call 711. Only Nurse HelpLine is included in our plan. All other nurse access programs are excluded. $0 copay for Nurse HelpLine Deductible does not apply. Foreign travel emergency and urgently needed services Emergency or urgently needed care services while traveling outside the United States or its territories during a temporary absence of less than six months. Outpatient copay is waived if member is admitted to hospital within 72 hours for the same condition.  Emergency outpatient care  Urgently needed services  Inpatient care (60 days per lifetime) This coverage is worldwide and is limited to what is allowed under the Medicare fee schedule for the services performed/received in the United States. If you are in need of emergency care outside of the United States or its territories, you should call the Blue Cross Blue Shield Global Core Program at 800-810 BLUE or collect at 804- 673-1177. Representatives are available 24 hours a day, 7 days a week, 365 days a year to assist you. When you are outside the United States or its territories, this plan provides coverage for emergency/urgent services only. This is a Supplemental Benefit and not a benefit covered under the Federal Medicare program. For more coverage, you may have the option of purchasing additional travel insurance through an authorized agency. $65 copay for emergency care Deductible does not apply. $40 copay for urgently needed services Deductible does not apply. $200 copay per day for days 1-5 per admission for emergency inpatient care Deductible does not apply. Y0114_19_36002_I 7/2/2018 Covered services What you must pay for these covered services In-Network Out-of-Network Medicare-approved clinical research studies A clinical research study is a way that doctors and scientists test new types of medical care, like how well a new cancer drug works. They test new medical care procedures or drugs by asking for volunteers to help with the study. If you participate in a Medicare-approved study, Original Medicare pays the doctors and other providers for the covered services you receive as part of the study. Although not required, we ask that you notify us if you participate in a Medicare-approved research study. After Original Medicare has paid its share of the Medicare-approved study, this plan will pay the difference between what Medicare has paid and this plan’s cost- sharing for like services. Any remaining plan cost-sharing you are responsible for will accrue toward this plan’s out-of-pocket maximum. Annual out-of-pocket maximum All copays, coinsurance, and deductibles listed in this benefits chart are accrued toward the medical plan out-of-pocket maximum with the exception of the routine hearing services and the foreign travel emergency and urgently needed care copay or coinsurance amounts. Part D Prescription drug deductibles and copays do not apply to the medical plan out-of- pocket maximum. $3,400 Combined in-network and out-of-network * Some services that fall within this benefit category require prior authorization. Based on the service you are receiving, your provider will know if prior authorization is needed. This means an approval in advance is needed, by your plan, to get covered services. In the network portion of a PPO, some in-network medical services are covered only if your doctor or other in-network provider gets prior authorization from our plan. In a PPO, you do not need prior authorization to obtain out-of-network services. However, we recommend you ask for a pre-visit coverage decision to confirm that the services you are getting are covered and medically necessary. Benefit categories that include services that require prior authorization are marked with an asterisk in the Benefits Chart. Your 2019 Prescription Drug Benefits Chart Premier 15/30/60, $250 Deductible (with Senior Rx Plus) Augusta-Richmond County Effective January 1, 2019 Your retiree drug coverage includes Medicare Part D drug benefits and non-Medicare supplemental drug benefits. The cost shown below is what you pay after all benefits under your retiree drug coverage have been provided. Y0114_19_35114_I 04/03/2018 2019 Custom Premier 15/30/60 Augusta-Richmond County Full Gap P3TO (10R)_SG GA 09/17/2018 Formulary Premier Deductible $250 Covered Services What you pay Part D Initial Coverage Below is your payment responsibility from the time you meet your deductible, if you have one, until the amount paid by you and the Coverage Gap Discount Program for covered Part D prescriptions reaches your True Out of Pocket limit of $5,100. Retail Pharmacy per 30-day supply (Specialty limited to a 30-day supply)  Select Generics $0 copay Deductible waived on Select Generic  Generics $15 copay  Preferred Brands $30 copay  Non-Preferred Brands, including Specialty Drugs and Non-Formulary Drugs $60 copay Typically retail pharmacies dispense a 30-day supply of medication. Many of our retail pharmacies can dispense more than a 30-day supply of medication. If you purchase more than a 30-day supply at these retail pharmacies located in Georgia, you only pay the mail-order copay below. If you purchase more than a 30-day supply at these retail pharmacies outside of Georgia, you will need to pay one copay for each full or partial 30-day supply filled. Mail-Order Pharmacy per 90-day supply (Specialty limited to a 30-day supply; 30-day Retail copay or coinsurance applies)  Select Generics $0 copay Deductible waived on Select Generics  Generics $25 copay  Preferred Brands $75 copay  Non-Preferred Brands, including Specialty Drugs and Non-Formulary Drugs $150 copay Covered Services What you pay Part D Catastrophic Coverage Your payment responsibility changes after the cost you and the Coverage Gap Discount Program have paid for covered drugs reaches your True Out of Pocket limit of $5,100.  Select Generics $0 copay  Generic Drugs 5% coinsurance with a minimum copay of $3.40 and a maximum copay of $15.00 (Specialty limited to a 30-day supply)  Brand-Name Drugs 5% coinsurance with a minimum copay of $8.50 and a maximum copay of $30.00 (Specialty limited to a 30-day supply)  Vaccines: Medicare covers some vaccines under Part B medical coverage and other vaccines under Part D drug coverage. Vaccines for Flu, including H1N1, and Pneumonia are covered under Medicare medical coverage. Vaccines for Chicken Pox, Shingles, Tetanus, Diphtheria, Meningitis, Rabies, Polio, Yellow Fever, and Hepatitis A are covered under Medicare drug coverage. Hepatitis B is covered under medical coverage if you fall into a high risk category and under drug coverage for everyone else. Other common vaccines are also covered under Medicare drug coverage for Medicare-eligible individuals under 65.  Senior Rx Plus: Your supplemental drug benefit is non-Medicare coverage that reduces the amount you pay, after your Group Part D benefits and the Coverage Gap Discount. The copay or coinsurance shown in this benefits chart is the amount you pay for covered drugs filled at network pharmacies. 6/20/2018 T.C. Medical:PMPM Custom LPPO $25P Medical Rate without ACA $75.79 Medical ACA Insurer Fee $0.00 Total Medical Rate PMPM $75.79 Prescription Drug: Custom 15/30/60 10R ECDHLP Part D Waiver Plan Rate without ACA $184.94 Part D ACA Insurer Fee $0.00 Senior Rx Plus Rate without ACA $69.20 Senior RX Plus ACA Insurer Fee $0.00 Total Part D with Senior RX Plus Rate PMPM $254.14 Effective 01/01/2019 Augusta-Richmond County Summary of Rates Underwriting Stipulations: -Rates and benefits may be revised based on legislative, regulatory or other changes including, but not limited to, CMS guidance effective for the quoted product years. Plan options, such as the Preferred Retail Pharmacy option, and formulariesare filed and approved with CMS on an annual basis and could change in January each year.-ACA Insurer Fees are included in the quoted premium. The fee included is calculated on a prorated basis across the full coverage period. The ACA Insurer Fee is excluded for months in 2019 within the rating period. -This quote is based on a 01/01/2019 effective date. -Participants have Medicare Parts A and B. -Eligibility for coverage for subscribers or their dependents is based on the subscriber meeting their employer's requirements for coverage of retiree medical benefits. -Contracted rates are on a Per-Member-Per-Month (PMPM) basis. Each individual will receive the same equal rate; a two member contract would receive twice the rate; a three member contract would receive triple the rate. -The pricing census included a total of 477 retired members, including 10 Medicare eligible, pre-65 retired members. If the enrolled membership differs from the pricing census by more than 10% we reserve the right to review and change the pricing if necessary. -Broker commissions are excluded. -This quote assumes Anthem will be the exclusive post-65 retiree offering. Furthermore, the quote assumes that Anthem will offer a single plan design. Any additional plan selections will be subject to underwriting consideration. -The employer will contribute at least 50% towards the premium. Retiree contributions are often negotiated on an annual basis and are subject to change. If the strategy does change, Anthem must be notified and reserves the right to re-evaluate its underwriting position. -The employer's eligibility policy does not allow for retirees to enroll in an employer sponsored medical plan if the retiree has previously declined coverage. -The information and materials provided for evaluation of this quote were assumed to be correct. If material errors or omissions are found after the quote is issued , we reserve the right to revise or rescind the quote. -Historical experience was used in pricing this group. -This plan may be limited in some states to employers that qualify as a large group within that state. The large group definition varies by state. -Medical and prescription drug plans must be sold as a package.-This quote is contingent upon the majority of the enrolled membership residing in an adequate network service area. The service area and plan design are subject to CMS approval.-Pharmacy benefits are based on a two plan benefit structure: an EGWP plan that covers the standard Part D benefit plan as defined by CMS and the Senior Rx Plus plan that provides the additional drug coverage. Commission Meeting Agenda 12/18/2018 2:00 PM Fleet Maintenance Services Month to Month Contract Department:Central Services Department - Fleet Management Department:Central Services Department - Fleet Management Caption:Motion to approve the month-to-month billing with First Vehicle Services for Fleet Maintenance Services pending the recommendation from the evaluation committee.(Approved by Administrative Services Committee December 11, 2018) Background:In May 2018, the Commission directed a Request for Proposals (RFP) be published for Fleet Maintenance Services. RFP #19- 225 was published, a pre-bid conference was held on September 27th, documents were opened on October 16th, and all compliant proposals received were reviewed by the evaluation committee on November 5th. Analysis:The current contract with First Vehicle Services terminates at midnight December 31, 2018. It is anticipated that the Augusta Commission will approve the vendor before the deadline; however, should there be delays, Central Services is requesting approval of the month-to-month continuance until Commission approval is received for bid #19-225. Financial Impact:The cost of the month-to-month contract will be $246,471.91 per month. Alternatives:1. Approve the request. 2. Do not approve the request. Recommendation:Approve the month-to-month continuance of the existing maintenance contract pending the completion of the Evaluation Committee process and approval of the Augusta Commission for Fleet Maintenance Services contract in accordance with bid #19- 225. Funds are Available in the Funding Account: 626-01-6440/5515110 Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo FLEET MANAGEMENT AND VEHICLE MAINTENANCE SERVICES CONTRACT BETWEEN AUGUSTA, GEORGIA AND FIRST VEHICLE SERVICES This agreement is made this _____ day of December 2018 by and between Augusta, Georgia and First Vehicle Service, Inc. hereafter referred to as FVS. NOW, THEREFORE, in consideration of the mutual covenants, promises and undertakings contained in the contract and this agreement, Augusta, Georgia and FVS agree as follows: 1. The approved budget and maximum price, including contractor’s fees on a month-to- month basis, to start January 1, 2019, for contract work, shall be $246,471.91. Except as amended by this document, the Contract as previously approved, remains in full force and effect and legally binding upon Augusta, Georgia and FVS. IN WITNESS WHEREOF, Augusta, Georgia and FVS hereto have affixed their respective signatures as the date indicated below: AUGUSTA, GEORGIA Attest: BY: __________________________________ _________________________ Name: ________________________________ Title: ________________________________ Date: _________________________________ FIRST VEHICLE SERVICES, INC. BY: ____________________________________ Attest: Name: __________________________________ __________________________ Title: ____________________________________ Date: _____________________________________ Commission Meeting Agenda 12/18/2018 2:00 PM Laney Walker/Bethlehem Revitalization Project_2019 Contract Process Department:Housing & Community Development Department:Housing & Community Development Caption:Motion to approve Housing and Community Development Department’s (HCD's) procedural process relative to agreements/contracts/task orders for the Laney Walker/Bethlehem Revitalization Project (for calendar year 2019). (Approved by Administrative Services Committee December 11, 2018) Background:In 2008, the Augusta Commission passed legislation supporting community development in Laney Walker/Bethlehem. Since that time, the Augusta Housing & Community Development Department has developed a master plan and development guidelines for the area, set up financial incentive programs for developers and home buyers, selected a team of development partners to focus on catalytic change, and created a marketing strategy to promote the overall effort. The day to day management of the Laney Walker/Bethlehem Revitalization Project requires that the Housing and Community Development (HCD) Department have the ability to make deliberate, but timely, decisions to keep this project moving. If the approval of each construction contract required Commission approval, it would be extremely difficult to meet the respective timelines established by the purchase agreement. In addition, a Commission approval requirement would require public disclosure of the purchaser’s name which could significantly chill sales. Failure to make decisions on the selection of approved builders, architects, engineer, etc. affects our ability to initiate the construction start of new projects, impact the cost of construction interest on each project during the construction period, and directly impacts our ability to place new housing units under contract, and close on the sale of homes in a timely manner. To facilitate the execution of agreements/contracts/task orders with builders, developers, architects, etc. that have been approved through the City’s Procurement Department, we are proposing for the calendar year 2019 the following: a) Housing Cover Memo and Community Development (HCD) Department's procedural process for the use of Laney Walker-Bethlehem Revitalization Project funds enable the Mayor, Administrator and HCD Director to execute all contracts, agreements and task orders required to develop single-family/multi-family residences for sale/rent/other within the limits of the budget approved by the Urban Redevelopment Agency. b)The disposition of any land for use other than residential would need the consent of the Augusta-Richmond County Commission via legal session. Analysis:Approval of the proposed procedural process will enable continued redevelopment of the Laney Walker/Bethlehem neighborhoods in a timely manner and allow HCD, through partnerships, to keep pace with market demands. The current process was approved by the Augusta Commission on February 6, 2018 (for 2018), and has worked well. Thus, we seek your approval to continue in program/calendar year 2019. This procedural process is submitted to the Augusta, GA Commission annually (for potential approval), and has been used/approved since 2013. Financial Impact:Not Applicable Alternatives:Do not approve the current HCD Laney Walker/Bethlehem Revitalization Project agreement / contract / task order procedural process as presented. Recommendation:Approve procedural process relative to the authorization of the Laney Walker-Bethlehem Revitalization Project funds to enable the Mayor, Administrator and HCD Director to execute all contracts, agreements and task orders required to develop single- family/multi-family residences for sale/rental/other, noting that the disposition of any land for use other than residential would require the consent of the Augusta-Richmond County Commission via legal session (for calendar year 2019). Funds are Available in the Following Accounts: Laney Walker/Bethlehem Bond Funds is the primary funding source for most Laney Walker/Bethlehem Revitalization Projects. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Cover Memo Commission Meeting Agenda 12/18/2018 2:00 PM Approve Funding for the December 4, 2018 General Election Runoff Department:Board of Elections Department:Board of Elections Caption:Motion to approve funding for the state-wide December 4, 2018 General Election Runoff. (Approved by Finance Committee December 11, 2018) Background:A state-wide runoff will be held for the offices of Secretary of State and Public Service Commissioner. Locally, we will also have a runoff in Board of Education District 3. Funding for the runoff was not allocated in the Board of Election's 2018 Operations Budget, however funding for run off elections was included in new programs in the 2018 budget. Analysis:The conduct of the runoff is mandated by state law. Advance voting and voting by mail will both be available for voters. Financial Impact:$88,625 Alternatives:None Recommendation:Approve funding Funds are Available in the Following Accounts: 101-10-1110/6011145 $15,500 101-10-1110/6011110 $73,130 REVIEWED AND APPROVED BY: Finance. Law. Cover Memo Administrator. Clerk of Commission Cover Memo December 4, 2018 General Election Runoff Budget Estimate ITEM TOTAL COST Poll Worker Salary 101-01-4111-51.12210 31,000 Cell Phones 101-01-4111-52.32112 1,125 Testing of Equipment 101-01-4111-52.39112 800 Custodial Pay 101-01-4111-52.39112 1,100 Advance Voting 101-01-4111-52.39112 18,000 Temporary Workers 101-01-4111-52.39112 16,000 Security 101-01-4111-52.39112 750 Election Night Workers and Delivery Crews 101-01-4111-52.39112 6,000 Building Rental 101-01-4111-52.24111 3,750 Truck Rental 101-01-4111-52.24219 1,800 Mileage 101-01-4110-52.35110 100 Miscellaneous Supplies 101-01-4111-53.11110 1,400 Printing – Absentee Ballots 101-01-4111-52.34110 2,500 Food 101-01-4111-53.13110 300 Board Pay 101-01-4110-52.11114 1,000 Advertising 101-01-4110-52.35110 100 Postage – Absentee/Poll Worker 101-01-4110-52.32120 2,900 TOTAL ESTIMATED COST 88,625 Commission Meeting Agenda 12/18/2018 2:00 PM Recommendation to approve continued service with Worker Compensation Service Provider, Corvel for Year 5. Department:Finance/Risk Management Department:Finance/Risk Management Caption:Motion to approve 1 year renewal of agreement with Corvel, acting as Third Party Administrator, to provide Worker Compensation Claims Administration services to Augusta GA. (Approved by Finance Services Committee December 11, 2018) Background:Augusta began partnership for Worker Compensation Services with Corvel in February 2015. The agreement was for an initial three year period with two additional one year extensions if desired. Each one year extension was guaranteed at the same fee as 2017. Analysis:Augusta meets regularly with Corvel and is pleased with the level of service provided for claims administration in our Worker Compensation Program. Financial Impact:Year 5 renewal rate is same as 2017, $85,000. Retain current pricing for 2/1/2019 - 1/31/2020 Alternatives:Consider new RFP for Worker Compensation Administration Services. Recommendation:Approve 1 year renewal with current vendor, Corvel for year 5 of existing contract 2/1/2019 - 1/31/2020. Funds are Available in the Following Accounts: Funds are available $85,000 621-015231 Worker Compensation Fund Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Corvd htrpAo Conpgcrrdca furcooat Ii w cq Ecrico {rao (ddr'A@) a otsntilro'of 6c Eftodvo rbaft&bolor' bv d haro ccvol nanrto coa,_tr., qcocir u .t" re tre-6ei--aolirrb iora M. ritb io lr a.rtia.f cdvd,. q3ird clc a aral rry'i,to-.: rt{ro-.""r orb dd hccpcut fu blotrdlt @ TtCorudStffitpr$GerlTarrdCoildoHbft.l. IUckrdGqdoMrulodScrloBilltE! FaffiC: Crr[ICIlcorA3nEdffiD: Ccvcl Ccrdtcdr dlrrrr-c l. lftdvrDrb F&ursy I, m15 2. OrVdA&u0dcdcr Ccvdcqutio z)l0 Xri! sr!.t SEi!! 6mIruiq Clifrrdr 92dla AlE: Dt!e,LaldScyiccrh(9agtfl-laB Fu: (X9) 8!l-11169r-.n' Ccponb_laOl@orvd.o t CbEaAlldnr rra C6cts Arlrt.rr c.ath Cuuei Goltilrrdl'3o(trEStlltlDarm^ AqtlrL OA 30101Aft TrhBryEt, rl'-',q lreDirobch706-&r-a25' E4,'7ffi21-1fi1hit@joogr"pv By ti8lins bdor,cEhFilytc&Dorldgt Hrftcr q1w f,ithtr tcur d cdiriol of ftil furcaad rgtro md c.rdfe 6r t r.hc.ir o{g.ira-o rfun o bc&df of -d t" bhd..h;fu;"d-,rilnit0cic b all of 6a ta[r cd G.h.ririo' ofdtr {ro'--'r er of ttc ffictirc h* _-- - - - GOXYXX,,IIIIC:AUGIIBf,A Gf,OIGilu;"- -uZz-- -"vN1*ritlcr lft!,r BrNuc TiO.r ftr rdrd-!rhdEaatLDrtrdrydt alto.rraddad.drtqr6!Dda'dLo-!dbHC Arypi+ Gud. Coddrbd Oogtrrirr'd I?A S.ndcr. A3ns.,ar FINfL l2_f9_lrt GE{BAL ITNMS & CONI}ITIONs xxcrrArs UnEf,AS, CorVcl Corpordo ir in thc hriacm cfprcividiagoinryrtcdchic.ffirrdgl oostcdimcd pograrn (tb "!g&C] fuuih ib tro whollSpwood, qlcr*ing 4l'riltEior, CfiVd Eolqed.c CoeP, I[e, wtich povido cleirr ntrltrgrrtr.|rt !!!vioc& ed Co8Vd E€iltla.r! Corpo.de,nticL Fovidos -.nagpd corc rrvioct (colloctircly rtfutd to hctc rr .C6VcO; rad V,f,XnEAS, Corvd has dovdopd apqirnaryro0*ucmhdion(frc ftfie,{n9[igl[gqJwlicnirscgdblcviethc CotVdwGL.irclocardrr llRl,wruoomao (rtcEgCSdffliET,tkori$which Cot-vel p,o'vidct iu euMrar rilt tho oltiu of r*lizing celtrin Savioos filitro (Os 'iltoc.tlaice}Ed UIEEEA$ ftoncr d*irls b rcah ccvd to povi& actbi! SEvics, ircluding orlire senicos,ftcttcbcoc& of fts@ asd ib inrllldr rodcr thdr liurod cqlo5pea; od wEmEAs, ccvd ilcsirce r bc ro ltr.iDd uy 6*mrr to povido erch san kpa rod onlir srrviccldlrd.rlhctrrr od cditior rd fot&inthir furcoO. NOf,i TEEAm'OXD, fts .!d in cm3ltrltim of thc egroucohy or,roafi, r:prucUAloor udsanetisr BGt fr(lL h.i!i!, lnd oerr good od latdlc coridcrsim Nvidd b$, tt Fd.q th,rlcciltad rdoqury of vhie[ rtc bcrtUy rdoorrlodgC fu pc6er Llrfr lgre ar frllowr: - AGBMUENT 1. SERVICES A- ExEbdvitv. Ilnlcro thc prtior qprcrsly rgrE dhlrritc ln rdtio& C6VGI lhdl bc tb! ercfuliv€ providor of dl Serrdcoc to Clm duing ttc Tcnn of thir Agraldl B. Tcroa rnd Qodirime of S.rviocs, Th! d.inrr lvftrgedFrt acrvicor rtc*ribod o Brhibfr A rrr be Corpordm. ,. rB8 A Eg :illis8-E!.b,mt Tbc ft.r aad bi[irg md palu gocctna for tho Srrviccr rodC.[!IIC Applic6ioo.r! s(i forth 6 Brfiibit B (t!g). Ct*mrr &dl tllDit pq/6 fu s[ Csvolrolad Fs rithia tbirty (30) dryr of reoipr of CcVol,r iavoica B. Irric FcGr. A htc ftc of tso porpd (2%) pcr nod ot tt6 btL6* rdo .lto?od undc itc lar,whictcta ie lowcr, rta[ bo arscsrod rg.ina ovs&e morrts. C Tue. All cbrrgol lod ftcr crctrdc taxoa. If CorYd i! tryirld io piy .doo, urq valrcrddod uoecr tqcc rcrtrhiag firm cGrvica rcadrrcd uadcr thil egted, rrc't aEL tsr6 yil tG billod to rldpde tV Ofoocr. ft*mlr thll not bcrc+oriblc fctaxc brrcd m CrVd'r im, D- c\ldry3 A+ft Bishb. Dliog ttr Tar of ttis eg,ccrocot ud fu a SrGa O) ,E pcriodfo[ovirg thc ryir*im or tariletim t rcot, CrVcf r}dl Lry ffirrsb rtcqds fud"A L thc fovisioa of the Scrrdccr fcrernea udrr tHs agfD@lll Such rEosds qh' bG olaa &r adit d(}rbm.r'r ogcose' by Grstou o' r rtputrbfc, bde@rd cctifiod publio aEordog fim (dvqting 6 a Milgtry fte h"ri., ma tErlmdty roqFblc to C6lrd) d rhs local Cufra offoo slroib locstim ratrtutly.gEd b by ltc p.rtior frr ec ppco of rrcriSing ccvd's coqliucc with ltidmd-cdrffildFwi.tutffiudoofibHcdrydt !ft!&!da&pti-a!rri..qtcllc?dlaceoffi.hdr, Argudr, Cccgi. C6eli.H Gosrd I?A Scrvicor Agrrf .-r FI},IAL l2-t9-f4 lh3 tffi ed @ditimr of tlsr.lgrE6inrd, povirtod mct ardir uc cm&rdod fi)rmr ttm tyiccpa caha.r ycr, G) drdrS C.;cVd'r rquh hriu boEs, (ri) .a- m tcrc'ito rtdtty (30) &ytrdvrnoe *rita rcticc io CfiVcl" (fu)ffi!tr r,dt pGriod Et to;;d ficcy fur (24),'o;ii jrlor totho datc of adit, md (v) Cunmcr c C:urffirr,r dcdgrc rtalt p(ovilc tlc roerttr of er"t ioAt toCGVd siltiu t a (10) budE darr irluding r cqlcic lirt of all iffirtr c aitia tto wora pao'vidod oy CorVct ioftosio g a rta& of nrci ardit r",r GuG c Grdoodr drtr.e .6XtGom dl o.ftiidr govlld fu rlcb arakl:t tb cclnrim oftb adit L@ ftlmdr ramlblcrrittarcqrrr! oo mt ttratriccpc ce@ yu, ccvd rgrcc. o p8ovi& erM.rwi& e oop oftto roaultr of CrVd'r Dost rocd id.Eo.l SSA816 odil whire r-o16 .t tt 5s 966y4'r Cofidiritirlhtmafun-Notrittrtmdlog o5/ting o to cotrytadr ino gvErt $rll orm boprnniuodtoauft CrVel'r iffirndo tochologr qa*oor c fuilitia c aay otf,er rccor& of CcVi dhrc rt'.. chim trlcs rrdaod !o tbo povLim of Srniccr pcrfrood uoda t i .Agroeord. E corYolir ,ltndt Rirtu Dnhg thc Totm of ltir fui@ md ftr a thoo (3) ycr pciod fdlmintthc cqirtiu or temidim hao{ Ouou .hdl b mrdc bmta-fi Eoor& $f*drrgC\tucds cdsuldi@t of thc amffi palablc b OorVd h:mrdcr mA Curtw'r oo-'nri-,.o rinif obligAiu und.r tti! A3rEEd- Srch rtocds firll bc opa fr rdit by CcVd a CqVd'r ccrtind pbttc e0uulr fu rb pnpoc of vulslog crr@'r oqlirc vith ir pag rndoltc oblfudo_rudcr tdl Ag@ prvrdcd nrch arditr rro coilgod (i; lo aur rt'-,- twlcc ptr crl_ d'.r.' y3q (D rfuing (}ramrr r rcgulr buleE hrB ad Sii) rpoa rc'hl tta tirty (fo) diyradvrrc *rifta rtioo !o G!ffi. 3. REnSIEFTTaTIoNs,wAInANTrf,s^tilLCOVn{ANTS OrCUETOMIA, A" Ar4loriB. C\.0@ trF!.cd od srnd thd (0 it hlr all amury crporj. powcr edart'o'rty 5 6- ido tldr fu1rc:U ed to pcdom itr ohltgrdolr hsEdcr, dtb cxoAioo md thlivcty of ltb A8fclmd rod tho cormirm of ltc tuctior co...-ftnca h!r,*y hryc hcta&iy eOcizat by dt qcorray ccaortc dior o ns pqr, G) tfu Agtcood o*itu r lq3tnvrli.l !!d biDdiry obligdio of q#o".-, afucotlo rrlal n iu aaoqdmc vilh ib t@r, Ed (trig **do, &livuy rd pcrtlure of rtir fuim rilt ot oolitro E viold@ of ;djudgrcd, odcr c dac r r hac.h of a auctial !St@t ttd ru{d ufrridly irydr c pwa(}re tora cqlyiag vitt ib obligdorr urdrr ddr efru. B. At6ciaim; Gl@ rt[r!!Got! ud rrmrll ttd (0 it har oDaind a rhall obtrh arcterbciz'tiod 6 lppsoyd, rr lrc rtquircd f6 O6Vd to DGftm &c rcrvipo dcrdbod ia eirAgcGDd, includirs ht mt [ritcd o rcriving d dirdotng pucu-spoclfic da u crogtaodhsqlod.r, (ii) ft fiitl nuintrin dhe of lU rulqr, oorycildon pogno rAfu At uplic$lc levr, GiD it hr! obtahod od.r!.fl ftihi.is fuitrg tha Trr uy rquttciy 4rorat neoa"ain Gdcr tu Corl/d b pcrtun ia ohligdior tcaoA:r, ot Sv) il run grrytly o*fiilrVa if roy arch apva! ir tanirrd arlE trd.d c dfunyirc narddty liniut c. Ismm' Fc lho tcm of thb Agrccoca, Gn@ rgrtcr !o rocp iu ftec a ib rh crpcorccoryrlbariv! amn od oirrio lfubilit,, t?odcil e'ratF-.atio', gmd d Eb fitbtfoyiilrnocc cowrlgE with tirib in aacordrec by bciog r.f-ioorod rmdrr c . ud cooditiom od rithafisicc r.lcreE !s L oumy rittin th. iDdrlrty fu cqmlcl of oryreblo dE vilhooopclblo opclEio!. D. Nmaoliciutln- Ar a ulsrial iwfuo.ar* fu 6; ktior to -rGr inro tto fultoo, thc patia agrs ttd ering ttc Tc.E of rhi. AgM aod frr a pcdod of oc (l) yar rfrcr uy qirdior c&r.idi@ 6GrE4, dtt r Prrty rball oot, rtrraly o indiudy, ...rl,it c rclicft d 6it,riucd, Tti +lgt-coqtu 6ffi1 drt!d8ifr!&o(&lhi-dq,loibrruad ahli.rtd rilDceFirrrl|E6dhhri!.. Augrfrr CrGcdr C@[dod Govrr-'-'r TpA Scrvica Ag@ ftNAL f2-l$fa cryloy or in my cmocr c88088ltp .crviecs of or othari'o ifrcGG rith ttc qbymA tdrdm$b of ufi crylqrcc of tc olt!( Puty rfo war in uy *ay inwhrud in cedrxting lte Agrsoct rieorr ftc prim writlco corcd of tls o&rr futy, h ltc cvcd litbcr Psty tlsroLlc &is coword of nm eoliciEfio rrd m.cqtloyuaq tbc nm-bmachiry psly rtrlfl $p sdltlcd to recortr tbe ffi of oc (1) drc lmlrl ralry p€( qlolrc fim tto hachitrg Pdty 8r li$fddld drnag.a. It, p.rdce r&owhdp rtd 8cfrr.l Annregrr it 65! 6rtd of srah r bnoaa5 Yould bc crtnoq diffa[ c i4trdic.blc to ddlrniac od aclmwlodgo ttrt ltb liqgirt&d d!',rg.s roooo har bocn qgncd rryeu a no.lorblc GCiEdc of drorgsr ad .! tb ffihriyc rtody .grfut tflaceiry hy i! 6. s{,Eot of e hlrch of r}ir Sectio 3D, Thc hiil fillhrr .gre thrr in ray actim ko4[ @ accood of Ey auoged bFoEA of thig co1/rosd, thE graailing puty &all bo aitlod to rccovtr iu rcacmblo rcoue/s ftos Ed coat " + ntrmTSErtTAIIONS, WIIXA!{TIDSAT{D COVB{ANI8 Or COFyE ii" Autmiry. CrVd rcgtrcdt od wa(Iffi tb (i) it har att aroary corponto porc ad dhity to eb&ir AgFGEd mdo pcrfm iB ouigdiw hcraDdE, md lhc qo.,xion ud rhlircry ofttil furcoorlt aod ftc collmrtioa of ihe trordi@l cdedpl&d tar*y haw boco rfulyulhmirdbyrltaorsycot?aatorctiurmibFt (Ottri! ASlffi@ltitutc'rlcgd,vslid.od hioding obligdim of C.;rvcl, ooftroabtc agrin* it in &codaoo *iti its trror, d (iO thc q:rrltioq dclirtry rnd pcrfrmoca d ttir Agffi will Dt conrlit o r vbLtio of my jurgn+nG 16o*dsEe ( a trc.c& of r artcrirl lgrr.Dtil thd *urE datai.[y iqak sr Fisyld CsVd AoEoqlyiag rith it! obligltio8 undcr frb A8Imd. B, Perfuooca CsVd tlprlrce ad vqms ert (i) it bar ttc recarry l$rrlcdgct rtilh ul to trovf& od p.doan ibc S<rvicce ir acoodeo wie thc furccmct, ed G0 n dl pGrfuE fu SatTicG3 ir x,ritge*, goftrrimrt odwnrtnaoliLo'r'r.Fudrg 0o qproprirtc nubcr of popa{y hriasd od Enlified idinitnL od in rccordco wlth pptlcrbtc ishrtsy stiodards. C lnlrrre" Corvd rqrcoar and rrsrm ltt it brr and egrta tt'+ it rill rrrirrrria at all tims &riag lho Tco of eb Agr@Ed thD rcquird eaur rod ooissionr lirhility, wo*cr:r coryorrtioa,Bcrl 8nd sro lilbility ilsureco corr('glr a! .Gt fodh oo fu Ccrtif,crtc of hari88m ocrLd hrcio arkhibitD, s. DISCIIUMInS A" CawrarIc od CmgatfliE SITBIBCT 10 APPLICABLE STATE RBCIULATIOI{S, @DES AND STATUTES, CORVB" SIITILL XITAIN NNAL DECEION MAKING AUTIIORITY AS TO @MPB{SABILIIY AI{D @VERAGE DEIERMI}TATION WIIII INEUT TROM CU}TOMB-THII AUTHOruTY EXTB{UI TO DETERMIITATIOD{TI RSGARDINC lEE PAYMENT OTBENtrITS AS RSQI.IIND BY I,Aw' AI{D fi) TIIE F.!fiENT PO8SIBI,B WrItrIN lEB 6.I,SI1OMR5 ESTABLtrSHED PAI.AMETEE.I' A}.ID @NTRACT TERM$ @VERNING 6RVEL'S PrIR}ONMAITICE OT TIIB SRVICBS. B. Dtrq of Ooo$.rdid- CLTSTOMER ACKNOWLE)GES IHAT ACCTURAIE AI{D ISGALLY SOI,'ND DETERMINATMNS AS TO (X}MPB{BABtrXTY AIID TEE PROVEION OF BENENTS REQUIRBII COO?ERA:ilON AIID AccEtlS TO CUSTOMBR.IvtAmnIAI.s, Doqnr{ENTS, A}lD WITNESTIES. C[nJTOII,IER AGREES TO @OPBN,AIE FUIIY IN AI,tr, ASPECTg OF CORVEX,'S INVESfiGANON IN ORDH. TO ENSURE TULL @TilPLIANCts WIIII ALL APPUCABIJ WORI(ER,S' @MPE{SATION STATI.'TE,S Itldmqoo&ooadddlrdl.ldeytudcofli!hri.rd Ery!6hctc;laq!afu{*d rrtb.tbldrtrtum.nodri.H.. Augurq CrdEit C@olided Gol@E TPA SctrvlE Agmrd IINAL l2-fll4 !, &lttf#.!1a4!rf.,&. 3UEJrcr rO ApprJCABrs sTArE REcur-ArroN$ @DES ANDSTATUTBS, @RYE,AI.ID ITS AffiNTS SAVENOAUIHOXITY fi} CONMOL ORDINECT1IIB HEALIE CARE SRVICES PROPOSM FOR OR PROVIDH) TO INJURM PBSONS-Tg[l AUrIIORIIY SIIALL I IE OITLY WTIS TgE IN'URM IEI,SON AI{D EE/IIEI, TREATI}IGPEYSICIAN IN A}IY CASE A}{D TIIOIIE INDTYJDUAI,S MAY AO6EPT, REIBCT OR MODIFTA}IT AI'VISORY DEIERMINATIOM MADE BY @RVBL OR TTS AGE}III, Ef,CEPTINSOFAR AS YTATE WORKERS' COMPENEAIION T.AWS MAY REQI'IBB rrur,r Xi rOrrOW THE DEIERMINArIOIiS OF ClnirrlidB& @RVEX. CU$OUBR.S Affitrrs, A woRrB,s,COI'PBNSAfiON.,[,DGE OR NEvIEs, PAI'IEI. oR AI{omBR, TEIRD PARTY. D._ No hrrftrtocc witt Practicc of,lrrcditrina Ncither ccvr{ mr Grctms atall afrqt, dr*ly orird&atly, to cffiol dircc r inctfar vitt tto particc of rodiriac by rry hoalth ca,c pdd;o., 6. IJMIIIIIONOFIJABILIY 1: Li4UqT4q..@sE cusrOMR. AGREES IEAT, ExcTpT wrrr nBsptscT rD G) ABREACII BY @RVEL OF ITS OBLICTATIONS UNDBR SECTION W, Wo,t-*,fidtsfror),a6 A BRBACTT By coR\tEL oF rTS OBLIGATTONS L,NDB*. SECTION i ti:,i*As*a/ryle,l6, aoCOR\IEL'S OBI,IGATIOMI UNDER SECnON 7 grdontiluaoi, Ir,r NO f'6fr fm.f,CORVEL's MA:XIMI,'M AOGREGA,TE LIABIUTT FOR DIRSCT DA}IAOES T'!{DER OR IN@NNBCIIO}{ WIIIT 1:II[' AGREEMB{T PrcEM rHE FEETI PAID BY C['STOI'IM. IOq)RVH, HEREUNDB. IN IIIE TWB'ITY.FoIJn. MoNms PRIoR To lHE DATE IltRSTNOTICE IS PRO\rIDED BY ETTHER PARTY REFEIB\,CIING A ct,AIM IERHJIIDER. AEGARDISSS OT WHBTtrER CT,ATMS AREBRq,IOETI'NDER, TORT, CO}TTRACT, ORANTcrrHER.IlGAL oR BQlrrrABIl rIIBoRy. Fu pwpoe.. of rhir soctio 6(A), tbc cabrrrim of ftafslt to-CcVd sh.tl exclrdc pmvidcr ftcr, eeamelr ft.., fulity ftcs, Edi;l-crp.r,"c!, od allocdcdlos'.$.1'n-'r qcas€s which Grffi pp to corvcl Ed cofvd psrrE '&odh to Dodical Fuvidar, pkE*ie rod othrr rbird patios ac raay be rogircd lo ttc perecmanco of cm-vcl'e rcrvicestorild.r. B' Brdurioo of rheme. NEITHB. PARTY sEAtL BB TJABLB To rHE orllm. pARIy FoRANv SPEdAI' IllDInBcr' INCIDENTAI+ HmeIrRx PIJNTflvE ox. coNsEQUE{TrALD,{IvlAGBs (INcLlJDlNc BUT Nor LIMrm ro Losr pRoFITs oR Losr Rsr/B[rBs) IJNDER TIIxs AOREEMENT, lgE FONECiOING B)rcruSION SSAII APPLY REGARDI.ESIS OFWITSIIIB. CIIUMS B&OU@T T,}IDER, OR tN CONNECIION WITIT TTIIS ACREEM&{r ARB TORHIEBABI,Et IT,HSIIIR, TITEYARE BROUGIIT U!{Dm, TORT, NBflJciENCE, coNIRAcT OR AI{Y OTAEN. LEGAL OR BQUITABLE ITIEORY AND WHEIHER, A}IY REfuY T'NDM.TH[t AMEEI{EiIT PAILS OF TTS ESSE{TIAL PU[POS8. c. tteoml Blerunt. Thc patios actoo*age thd thE liEllrlfum and rticc&iDrc6 sct ftdh in dds 4gt"*.rtr wgr an ncgrsl iqm in'lf hrainors areg@ bctnr o& Frrics, Ttc Ficiag ed6!r tetru of thir Agrcco*at refloct &is altocsioa of ri* ua 6e dirclairrra aa fi*nrioor orliability .ct ftdt h.sri!. 7, IIII'IMNIXICAIION I A[un4&cmigcxioo- subjoct !o s.atioa ?D bclov, crch party rhall dc&od eny third p&ry rrdrnigri!* ee_ct}cr prr, eisilg Glo thc dcdh of r phry:ical irgury o ey pGrB@ c,L,i"gc to rtcpaty's prqpcdy to the estrd Froxrudaly Ear6d t tto ncgtig;co s16! i-;,iryi"gpaty or ir agcd! d coplryeco, d rndc"ndt lud hotd hamtcss tbc oarr puty ana itl rcryeift,E ltit &.,@. -a(Er.i!.!dd.!ti.ldd,!!iay6d&dtiattt.ldqr!dbadi.clood(ddi.{drfu*Firrlhraa.!.d oatic lEti.., Auglat, Goorgia CorrcliLtd 6owcm TPA Servi:cs Agr@t HNAL l2-19-l{ offic.rrr firtctur od cqloys fi@ d !{fi!rt dror3oq li$ilitisr md raoeblc cd odqcorc, ir&aHog Erroablc logrl fa CIOgej incmcd b cmio 6crwilh. B, Iodmificrtknbv CrVcL (, &bjd to Saim 7D bolorv, C6\tct d-ll .L&nd ry tffi prty edt c uim r!&rt Grffi to ftc qlrof rmhing too ttc rcfllfcacc c silhil d!o6&g of CGVd in pcrft.uilg n fiiting to pcr&m 6o Sdvb.. fu frr@rr udrr tUr ASE old, rd CGVd vill pay tbro Inrrcr fiE lly rrddd illhd Chnmcr in ry myrcilmo'fiul m' qcdatlc }tgd of rtrh dt c rotio rhic[ ur rpccifcdly dEihltrbb b uch cldq hn ."obdfurg ttsEfrllu tt cofr of q, rcdicrt b-.crtt tqory ed pcracoi dir.bility bca.fit$ d.dh bGo.ftt rnq$crl-logt rlpoorc+ vocdiml nhabiliEio rod ry o&a apcca G l.rvicd.t{t rt rcSlitld b bc prid opvnLd by ftamrdrr ruy inerrepdicy c ryplioablc ffio u Sdrrrl wofur'ooryoudoo lrrq pvftb( bostrrcr, fut Cfilrd ltill twc m dligrtin b dEfu4 indmi& c told Lmlcu Ctr@ noo c rgdnd ry Iacrcr riring qt of u rElniEg to uy nrit c di:o Eeftiog to(n (r) the Edig.d e a Gi.si@ a riltftl nirmduc of Cr@, iE odEcco c o4loyuca c (b) admr tah by CorVd d ttcrritE rfirction of ftrw lthiog b to Scrvica; ad povido4 frttrr, tha fc pgpora ofcrydng Lslor tsqudr in omarim vift aoy mit s rctim lhr! ftsll bc datrtcd aed Gqort to lh. @url of q. iwrrco proocGds idoifcdon prymat coibntiopqrm c rthbmrcmo reqivcd dhal& a indirab,ty ftd@ in c@ocdmtTlt rlch olicrrnim. Cd) Subjlct b Sccdm 7D bdor, CcVd thdl .tcftod rry rhid patr efl 6 dioo rgdnd fteer to tb da[ och dt 6&tiro itb.!Gd meddnrrr'r fuoE sFilirld rso of lha Cacfrfc Applicdm urd.r tLir ASrrclDtltt coltiEb ra hfiingptat of a Uaibd St tcs DltGd, tndoodf tndc reoc, tEdG .cor!t, c.DyriSE c otk llEitd Sti.. idloar.l propqty tirtq d CaVd wilt pythrc Lo..c foally ewadod qrir* 6re ia uyrtr.!r.ry $[lG@d 6 f,nrt, lm:qrychblo ndgncrt of rlc'h ndt or ..tl[ rti:h uo +oAruUy rttslhnSlo !o ooh Gbirn Iffu indanfty doa rd *PV !o e4r cLim" trrd o Clutms'r uec of tho CTTNIC Ap[cdo! (r) ia viohtim of ttie fuioo c ttc Docuadmio (ar rlcfrd itt tb Cart.IvlC tiocotc rlgaotd), (b) b cmbinaim vilh oy otts rcftrrrc, trmdrrlt rdwodr c aydo;trrc lt dlcsed imtpc drtor io nr& cmtaaio, c (c) tucd I O6Vd'. c@Dli@. rith Gnbdr brEudot dcrigr cr rycAfc*or xrt rt 6! dtofd trttgF!.d rdd!! to ocl oo'rft'ram. If mypctio of tha Ca$dC Appli€do bo<ma, c iE CGVd'r Wiaio ir litaly h bccmp, ttg gbjc of e d.n" of btlngGrod, tL@ OrI/d uy, at it! otrtim ad apcarG, poorc ftr Cbre thc rigb to cotinlcuiry tt Cud\{C A[Dllo!6o'. c rqlrc c nodif ltc afi!.ld p6do of tho CmtrlCAeplidc s tht it bc-,'- m-ifriaginS. If ncrrlt.- dt m.tiv! ir rcaro$ly wlihbb, CcVcl uy r.i'rrinrtc tbnr egrccocd!. THB FORBC|OING STATES OORVEL'S EIiITIRE LTABILIIY AND CIJSTOIIIR,'s SOLB RB{ETTFORINFAINGBIE{T CI,AII{II. C Clrcolt lrdmificrim. Subjocf b Sdbo 7D bdov, Orim S.[ d.en4 fi'd.,rtlt !d hold brrulco Cc\rd fi,@ I-G ei.ilg oI of c relding to (0 Cutoodr Eill|c of Dodificcio to, njoctioofciihrcio iqlco.d 6 s tlrrrybrrir rry ofCcVol'rreooadaiorodohaardor, Si) ad m mirrinr by CcVd .'+ waa un&rtsLra d tto cosra vrit06 dircctim of ftSoc, Gi) Clutoaucr'r urc of lt! Crrtlt[C Agpliosdm in viohim dtb trou of tho CartillC Uccaro Agtoa, (w) rb c o@ iacludort ia or mircd tm Grm Dlfa (l dcfird h ttc C5ttlr[C LicctrrcAgrw), od (v) uy c,laim dcrribod ia Soaio ?B(i)(r[b) rbovr. Tti rMotrdrhatd,leddy iftrtrodlbh.. d ry dbdbHarhurtufr fdrrd!,rGdli!kt5 Aryu.t!, AonEir C@liddd ftr,ldrrfit fPA S.ruiccr AgErod FIllitL r2-l$,1'l D, C;qditioor. lteperdcr indmifcrdon otlfuatios ,,'rdp Sir gcctim 7 rc cmtiagcd rpc (0 ect'-Yr.t{ p*ty givios @t wriEGtr rtice ro 6c indcmi&ius paty of oy ch"n 6dct ridr Sitre hovidoq hrrcwr, fu ftih! to give suct ndfcaion .h'lt ac rfirt rnc-irdmmcagm Foyidodhralntllr qry to 6c €ileot, od mly to thc qtcot, thd 6e in rrdd+,trg pdty rhru tir," ta actualy Fqiudiccd as e Ecllt of nr;h frikc), (ii) thc tiltannit tng puty i"rtog tti rtgt, td Er 6coh&dioo, to.srl@ olc o@l oftLc dc&..o or rrr&ord oftc i,lji, oa tE0 t 6-aE,,,,ryr,gprrty" Equart d o4carc, ttc idcmifod pty coopcairg in 6c bwrrigdioo ud d.eorc of auchcJ*(l). Ifrb inds'n'v#'S Fty essuur tha dclh.rr 6f 6ryr ctrirr hcrpnAcr, fhc iodcmifcd pertyshr[ be cltiflod to pcdcipatc in (urr Dt Eodol) rE[ dfuc rod b rail fu owa correl, diG ovrrcapcala Tto i@ifying !.rty .hrtl rot ro6lo u coarcd io o adrmro jgdgg.d in roy cuc,h..l,"m tbat rdrnndy affocr tbo tigs c iGab of tt indF".if,od psty a iryiol *arm* citigdEr mthc inda'n itredputy, vitbrtttcgimqrcra wd$.! o6rcd ofihoinai*ra*ry,. I. IERMANDITNMIIYATION. A. Ig. Ihls!. Fmvidd o6!ryilo m Ertitit B. lt hiltul lcrm of ftb Anw rbrll beiu oJln'y l, 2015' fttu Agr@ &.[ (i) tcafuro rbro|'ldv d snb'n fifitrr oiligdio" o d; por of Groocr or^h rod c*ry Do0crrrb6 3lt, rr rcquirod by O.C'O.I|- $ 36{G13, as-mdc4 d-l tcrristcd crlirr in lcco!&Dpc ri& thc tcrairdim povuor' ir tus A8IEE& fti) eedtcattyl!r5r qr ach Jmury 1,, r'alcrr teminatd ia accodraco nitl thc a:aiudau rilvido, of 6iieglcr[rot; ad si) - r"rto rbrohf!ry, *ffh no firthr lEtrevdr, m lhoobi3l, 7/I,lI, h-ocadod by vdrca rorafuar (ho tiErl'tg). Ttrr!&, t Agrmru.O, ti croaiOA fr tc/o e) @,yE tr.E ody by rrdEca E{t rd ryo\,al by thc Auglfr, Ccgir-Cmirim dg*!t' by th. t&yr (crot a BgmLIg)' Tt Initirl TGIE ud ay mUroquerr nmdTcna(r) uc collccthrcly[fuld b kdn .r 6r "Ig1 B. Tclnir4q frr coqvaoa Thil furu uy be tcrrimtcd by eitla F,t, frs 0&vrd@6 Won nin*y (tO) dryt riifiGa ooticG b fts ottrr prrty ruy r'-o atcr tlc cqgftdm of Oc fuitil fonn C. TqiuEoq fu Couo, Itic Agrocurrt ma}, bo taoinud by cithr pty frr corc rr ftDmx S)I4c.tldrty (30) dEF writa Dtboif ttc chrr paty bracfoc or &foiltr-uadrr uy *rG.id providA of 6ir Agrceod c thc &mltC Liocoro furrerd od doa not errc erh h,ao[ pria to 6c God of .8u+ tbfoty (30) dry pcdo4 (D Gftcfive i,me.tir6dy od riltou Etisc if thc o.tcr paty ccuco to dohuincrE r otLclwila tarnndcs !r hrsitrds acndolq cxoqt ae a rtsuft of m -t-gn;-'r F@itqt!Dd.r tb tcros ed dilir:or oftLir AgrEo'''.ir, c (ii| cffbcdrc imcdildy ua ritnt aofue irtuoeE frty b@ inrolvd q rcdo p*c*n udcr uy bdlrrry(gr, ficd!.E$i& tsuc dEG4*9q rye*eq cqoritim cr oryablo rroeoodine. q if ui srah Foc.Gditri- ir ir*itrortegpltt4 thG othr lod cotoso f6 rdGy (90) rbys ur{ip'*roo4 r*ooail aod ;*.cl'-dfu, D. Efts& of r.r,il,aim. T-riutionorcxpir*ioorfttil Agrc.o.lr eall Lrcthcfrllowirycfto; O dl orrddrfilg rryddinmicos modrod by CorVd .h"!r beconc inosdi,udy poyrhtc by drffiod inwiccr in rtrpoct of rervicce providod prio to tcrmiaaion h! fo( uldcb ;-hvoicc tiu not uarhall bc pa3ablc i'r,mdi<dy by rpo ruhilrln of m invoicc by CcVd, (D rll liocos.rgrd to qrtmcrua&rthir Agr@ (imhranrg aayud dt Bfiibtu) *iUt -,;,*i[6*,,(iii) dl tt$dr of C*ours !o usc tb Cardf,C Apptlcdm rod Onlinc lkvicce rhll ccor(lv) -lx,oviaca outonr hrr dd all oruoding orrutr rtrrc to corvd urdcr thia Agrt Ecru, corvd ++ ryd.94-"wi6 ayp'ropdarry data tdoogiry t Cbrtomcr, i,rcruri"g 6tu tLruA tclaim hi*ory, h lbc oEGr( &,rrDd i! v.tich it fu cteld.t Corvd a &e tir . oid of tb furtoom,d qlee Fry fiatl g,orytly rears dl claioo file+ iDfu.adon, do.une, ,n-,,uar. is1 s661.adcdalr uamglry io thc otlE porty, whrltcr in ldtt€d or doc{noaic ft"-, ;rcet * ooc*i* nie.d-odi! ldddtddFlcdyuofrroatr?.dndrryEtt!&cb..a cdrcioid rlldi.rb,,dorffid6.H4 Augue, CloEir CoDoliah0cd CoYlol[xt r?A So(via furctmoot HfilAL 12-19,14 Fovldcd in $i! A8rcco.d, irchdiog viftort liniutiro oll Cotrdrd.l hftrnatio of the oth.r p!fty thcn olEdly h iB porscsrioE E. Sur"iyal BrcQt to tb. c*t€ilt €Sc.dy Fo?idd t &o cotsry h tl& Agrlcorat, q' rEhr to accrud p.:/a.ott ry t$at of ectk[ frr trc.ch of tho Ag.!fn.{ grrir O 'anlnrrirrr, ud ttcbllo*ing povbimr rbdl srvivc tb tcrfurtbn of tLir Agr!rylf Sccd@ ?B-28, 3A! 38, 3D, 4A! 48, 5,6,7, EE 9, 10, I I (rr qpliceblo) mdthc providmr irlcatifid 6e gectio of thc &m lC Licorc fu rmt tittod Tfioct of Tcadurtim". F. Tomoray Sryfarim or Dclay of Pafornmo of Cffiect. To th. ggffi th"t it .bGr !d at r th. eoopc of ftir furccocat, Clutor uy uailailcrlly mdcr a rqury egping of ttc vdr G ddayilg of ec ro* !o bc pcrfttncd rdcr ttir AgFG@Gd, providcd tha Grlm rhall rcaontlo ad liablc frr ay pcaaltic., frc a coCr vhioh riro frouo arch nrycorim c ddcy of pcr&fimre rtgftd byGutu '. CONND$ITXAI,ITY A Dofinitioo orf Cofdariel hfurrtio. "Coddaid hfomnfid rhll ma ray ampuHic a"r+ fuftanatio ud otbcr oAcrfub rcgrfing tho trxo&Cq ariccr c huineu of a paty (milor, if drbcrprty fu bond to pmtoa tle co6dcdidry ofuy third partldr idtroatioo, of a tfird party) pro.vidod o GitGr party by tte o(t!( prrty wtlrG ert itrrrtio ir '*'{rcd c d}srvirc c.'fr{rricdorl4 bdag fropriclary' or'conftLrilial- rthc liha, cwhtro arc& ifudi@ &oul{ byig lret, tc rt!.oo bly cmdilcodloboomdddal rndcprfiey, Yi1trs6li'',ithg rbo furgoir& tb prtiGs *rsctlrt (0 tie G(I{!IC Aplicdo, poqr''Erlr?tim, OorVd ComA Gr a+nnod i! thc h tbc CdcIrtC Licaroud rU rotsrsq roEoo codct rorlrc .to.rrmcnhtio, imrcdim& how-hoq rod iilca&lpdao d q, &o,oetior md iemdo daingthafr c@ltituts Coddrrthl hfmdo of Corvc! (ii) &o Grtmrr Deta (as rfufinod in thc Cafiillc Liccosc Agrccom) oaar*itutr, Cmfdqthlhfmrgtio of OrtoE, ed GIr) tbtr Agrclorit md BxnibiE.n.1'.d ].tt*o, ed lt ]-ft udcoaftios rct ffi hlrdl ed ttGruia rrc Cofidrutirl In&ratim of b<tr pcti!& B. Dirclonm ud Usc of Cofidcdid Infaodio. Thc Cofdcutirl hsmdim ditdo.d by cithc gqtr fDi&hdnSI$fl to tbe ottrrf[eriybf!g[|) co*tutcarte cdtuial adppniaryiafuoliu of fro Oircloring Prty d trc RcoGiviag Prty 1916 b ftct e&L Coddnrirthftrrfitio in tlc lrmo mry rr it 6p6 i6 sva rirrrirr prplcury intmainq ht in m orrc vill lhc derw of earc bc lG.r rl'?r rE mfilc carc. Tbo Rlodving Psty shrll ueo tLc Codduid Informgdm of thc Dirclotng Puty oly h pcrftraoing undcr thit e3rmd ed shll fifrh &r ea6dcrtiat lrfornaica in oodrrm od rot di*trsG it !o Ey ttird earty (qcopt rr a{horizcd nndrr ftfu agr@) rilto, lic Dirlaiog Pcty'r cxgcsr rritta orcat Thc R.cdvirg Prrty rl'"!I dilatolc ltr Dirclorirg Patty'r Cofidcdirl ffiddie @ly b tbrc coplryq d cotnrttrr of tto Rccdving Paty vb h*p a neod to lnorc ruch ir$rodm frr ttc prrpoccs of thir Agr@d, od tEAcqtrycc3 dd cd[|ictdt mtlt bo boud by thir Agrcoocot c hvc rdatd ino agffiGd rilL tho nceivlng puty codnlog contdadtrttty povirimr covrring tb Cmfidrthl hftrrnriic vith tass od coditioc d ld rs tlr&irtivE !r ttoso rd foath hrrgi!. C. kccpti@. Notri$rtutog ttc ftccgoir& tb pcdla' onfid.{ddity 6bIgaSG bortrader shll Dot Tply b irfuo*io rhich. (D is !hBd,,Iospt b tL! X,*dvitrt Puiy Eior to ,{idoa[l, by itUdocing faty, (O bccom pblicly srnilsblc pittlr, frrS of ttc teiving kty, (iii) tu 'rghtf,rtyobtrlrcd by ths nocoevtg Party frm a ttfud pdty wifu, Edri.fim ar to dirfuno, (iv) ir rypovedftr dcss ty wrirca artodzdioa of tho Dieloriq prty, (v) ir dard@ iadaodAly by mcn*aviog Puty wilh.r$ urs of or ecccer to tho Didociag Pst/s Cddathl r'rftr'rraioo, or (vt) is ltd@d.rr-oo& cdd.rrirl dFotdey 6dc dbHcd ry dtcdtsbcdc&rEcd didfulrirrt!.hccdlt lM!1 fug[lt , GccSir CoDdieod Gov€r@, TPA Sc.:rdcG. Agffi rINAL l2-f9-l/l rcqrftld !o bc di&lo.cd by lrn, ilL, rcgrddm, oqril of cq.icnt jurirdiain c jwffil rdcr,piovld.4 howsvcr, tba thc noociving ky tult rdvisc ec Dbdodog kfy of tho cmfidrohlInfooam nq*rcd to bc dirlorcd qtly rryo lcdng thcroof in ad.r ro !fu thc pr;rlor;1gky e rumrblc opCtltity to cda4 liEit G urin tc Rrccivilg prty iD oEdUDg fu dirclsruC ad +r-' atch alircloor.I-U bG ar& 6ly b th. -r- !.criryto rairfi lrlroqrnFE!'|tl. D. urc dDrr" Naliry.t-ll pohiE c6vd i'o'r -i'g aggEgde, m.idrari&ing rdiicd drcrgcsatod thotryL itr anrt@t', i."lull"g 6tt@, uro of ttc Crrr{r,lC Appliod@ td Oolbc Saviccc fu flrtdiDt pllpora, p'rovidod ftd CGVd it ll Ef ue 6 dirclooG ray eroh dO cridtroaioo in r mrmor 6a wqdd rcvlat lto ilfu$y o{, c Oicr oonfidarriel info,rrrrtio g@.rdtr&&cG. Such aggtctdq trGil.ldfritrt feirtio.l dda ouIH imffio, wieod filnitdiiq rdjbri.s rcgudirg, -.t8c of 6c Cut[tC Applia.tim od Odirc Scrvloo+ tta oabcr of orco rdcrrlr gcosdthu{! th CqEil{C Applicdm md Ooliuo S.rvicor lsd tbc r&i@ics gtiood by CsVd .ilrt,oEtlhorgL ttcir u: of th! OrtMC Appliodim ad Online Ecrvicc* lG GOVEANINGI"AW Thir Aglr'F t .hdl bc eo\raud by ed cortucd undc &c tawc of lhr Stit€ of Cggir ud fu Utribd Sh!6s ritho[ rtgrrd to mf,ictr of hm puvbionr ttcof. ttc pqrtilr Grq(ilty grc |trt thc UffiodNcimr commio oa co,frlrrr fm ttc lucratioel sals of fur i! rpodncaly Gsclndd frmqlicdmio ttir A8rm.d" rL DEPUITXEEOLUrIOil BEAD IEB I}trIPUIT, XIIK'LTIIION InOYISION CANMULLY. IT WII,L EAVN A $I'B8T:iTNIIAL IMPACT OX TEE WAY TBE PAf,TIB WIII NT,SOLVE AIIY CI"AIIIISU'EI( TEEY EAYE AGABTST EACS OTfiN. NOW ON IN TEE rUTI'BE. AIIOI{GoIEEn ![ING3, IF A CI,IUM SAS NOT DEN nESOLt/m tuBou@ NIGI)IIAIION A!{DIB ANDIIBATEX} (D NOPAXIYWILLEAVE TEERIffiTO PI,NSIE TSATqAIMIN oourA OR EAVT a IrnY ITDCII}E TEs Cr,.An i (il) A pARTy'8 ADTTITY TO (BIAIN II$OBIIATION ON DIBCOVEY TROlt ANOTEER PARTr AI{I' IlO A'PEAL I8 UONEIIMIIID IN AN AXBIlf,ArroN IEAN IN A I"TwSIIIT; (il) If,US WIrr BE No RI@TIO PUNSI'D A CI.ASS ACrIONIN COI,TT OIINAXSIIIATION (n,TO CONSOIIDAID CLl\IMS; (ty) TSE rEEs CEAIGED By IEI AIIITIArIoN AltiltlltlgrnATOn MAY xE EIGEEn TEAI{ rxDs CEAncD BY A OOUf,T; AND (g mf,ER tIGf,TB mAr A tArty WOT'LD EAVE IN OOT'RT MAY AI.SO N(IT BE AVAIIAEI.E IN A3sIIIATION. A Nogotieeim md Bcalriq of Dlrourr. h tho crtut.of ay diqrt, cmowrly s6 drirr afifugtm c rdting o tHr furtr.* c trc hEch tt.r!d("Clrin"), tte pada xi[ d6ry ir Spod ffi to nctoti!ts a roftnim to 6cir difucq liduarqg l[ogrtdrGty occrhirg rry ChiE tkotIl t ab lcvcb of 'L!.i.'r. If rcgoti*io du ad rtm! in a rerohtion of ttc clrim sithin ttry CJ0) dr}{ of thc dao wtca ono pdt), 6ilt !.ai6c. tb. dhE d thG CIdD, lEy prty .tcdring to Fnto tht .rrinlu'd& ro crclueivdy F:rlrul to tb. rtitdiot[rovici6 r€t ftith ia Sctim IlB. B. &utrd@ Provirioo" To tlc cdan pcrmittcd by ryplicehlG t T, my claim rvtich r p!fty &3ir!s toprruo whic[ hrc d ba rclolld thsug! lcSoddm -d- Scrtioa f lA rtdl bo mboifod f odfiually cohod Uy lrtiEltln iD rcao.deo with thc frUwiag E[l. (, OdU. "Clain " as d.fin d h S.ctioa llA, tshtei with.ot linitstio, initialchira and cqEEcbimr, dilpuEr bald 6 fiure, rAulUoolt oom t *, Gquity, c.rr8dtrdclr cffilctt, tod. lrd lots of cvqy t'?c (vtdi€r i lUio4 firr&ld, Tl,i, do1l:il-c.!& cdd.d.l d f.qLary ffidaolfu h.rdryd!cdxl'qtadCiad*i0dtcEj6ral!,ncdddtbH-. Augrrm, CrcorSL Cm-lidaod Gowmct T?A Strvlo.. Ag@ F[{AL f 2-l}.14 rdcr c ocelilru), rod loq* ftr mctrry aod Gqdhhlo tdfuf, Ttir ditd@ Foyidmlhrll ryply to thE pdib hlrdo, to thcir odcan, rfitlctul, qlryu, tfrlirlcs, rgrtr, s6[s6a dlgnr Ed to tbd Frty bcocddrt€ of thir Agffi. "Orin' inchrdoo mly a pat5/r individrl ch&rr rul mt chrc mio, cmrdidiod or Fivdo drey ggd cleimr,.s rct &ith ia Sc.tim I lE(O. h rddilo!, "Clain" ds mt fuchrdo dirgoce *d[ tf! didity,Acc*dity, corrSc 6 rcopo of lhi. utiudic eovido a Ey prt 6.lto4, Cclodsg,vi6out tuttinq tb CX|ss Artim rod Codilnio Wrivu i! ScEtie 103{vg railc thir Fltlo,cG} a[ sr.h dilpdll ur fu i ffit Ed st e rrtitrrG to dccida Eowvcr, ary diaucc rgrM ttrd mr tto rrlidity r ofqpebility of tbo Attld rr r rrtolc L for rb tttitsdG, d scoE t to ilaiilc, (D GorEnins ky. l}L ,fgo"-.'t imolvcr ifcfio omalnaaC Ed thitutitdm Flrid.a rhrll t6 gp(rgiud, fuFiGd d rnfrrccd Frrruro[ b 6. fGdlrrdAtitdm Aa (TAA'), 9 U.S,C. l0 I a rq. (od by rb llr of rb fib tct rE t6ml irbcild 6 thc cf,trd .tdc lil gwo tho cotccrtttty of tte stituio Fwi.im lltrd.r $cctio 2 of thc FAA). (rd Adoiritrh. ltc aeritrr rhall bo ",ftrriri$crld by thc AocrimArbiutim Arroderion fAAA") *corOog to tbl Cooncdrl &tiudo fub (actufi1g tr OIdoDrt Proootuer ftr IrigB Oqlcf, Cmpid Ditprs!3) ud thc Optiot fulcr fr EorrgacyMarcr of Pmocio of 6. AAA" A oopy of tto rdci, fu ad inanrdo frr ilitiitiry orfhiluio and odditftrrl iafulbn cwdng tho AAA uy bo obtdu.d ly cmlr*ry ttc AAl" lcl3 Brcrdwry, NGP Yo*, NY lmtg, (tm) 7r&7&79, wwwrdrag. If thcAAA cmdc will mt *ft!.'ld thc prtb ro rublc b rdd aotha'.d.ri-i.EdG by Entrl crir .ar, !wr wilh jundiaio rill tdld tb, rdnrinit$q povldd tbd D ltitsrtic Dy bc .dni.i.na!,1, witbort tbc corrot ddl prrticr b tb at&dm, Uy rny cgpndi@ lhd tls iu Pbc.. fu61 c iofcul poli:y rhrr i. iocoi.ttlt rifr rod pputr lo g1,uilg ttc tlra of dfi attt*iopovidcl (1v) Vcurc Atitrdm Sddim- &tilrtio rhdl .eh pbo aa loc*io !gr!d to by dl pctici sithfur Argp.tr, Cu3ia or, il tls abreaoc of o rgr@, rt a plac ryedficd by thc AAA within Aryulr, GocgL ltc ddEadc trall bo horrd by c (t) rrtitrlu rho nlrt bo dirltq*C @cdd ia mrrEial tE a.dm , rod hmlodgabla.bq, tb orbjod urscr of thir Agrccd. ThF rrtite( rll bc qEoirncd joidty by fu pqtior virnio d&ty (30) dryr bllotsiog thc drb m vticlr fu ditCim b isditlcd ad ilrrll ryly frc AAA nlL..If ttc lddr alr uolblo to rgta rpo u ntttlbr xitth ..id d&ty €O)ey pqio{ tb aitumr Srllbc rled by tb,lAApummb itt n&. vitLhrffiy (tO) drf rhrnr0cr. (v) Artitretor Arffiv. Thc dccbio of tb atfuAr rbll bo qEdcy, fi'El rod Uodiog rlo thc psticr htti, qoGpt ftr rry mcd tlght uadc rh. fA.A" ,hdgpcat @ thrmd radcrcd by llo ditrltor ry bc caicrcd ia ry cort bviag jniiili(tio tt !af. TtcutiH6&rU folhrythe arhEivc law qlic$lobthcqrinio b sxttut orirtccwithttc FAA lEd this Aglro.r[.d, *&Gr of li'nitdim d rff'licrhlc privilql uloa, Itcrfiiffi will d h.vE tto powc to feud ey +-r'tor GscludGd R, c in crccrs of, uyd"rEf limitatimr dprr$d ia thir Agrciud. fho artdffir dro wil Et hvG -'ttcity tocoed darg-ryidq cmlidrtod r pivtc .finrncy gcalril dbiEdoo. ac r.t fodt in Soctiml0B(vi). ([on tlp fidy slqrd of dltcr paty, th. atitr or rball vrir a briofafladim of tbc buir for ltc ilEd. tL MEIroo.'ad.ir.tdDdrtieyMdlbM.dryDibtdodadtlcd rfu rbdrtrltBcrdllrPrtir" AltSlrtr, CGcSh Co.olided Goyllffi TPA Scrvicct0ACrs!-Fr FIILAL l2-llla (vi) (xrrr &tioa d Coadlhico Wriva. nasflsa of qiltfug drc in dd!furm ortth uttfdoaptavidrm, mputytottir Agrccocd rpanmu cd.ty6ra!dby thil afdrdo povido will bc allowcd b potiaiFE i! r ct rl 6r,!! iE cqlt.r fu cL!!.wilttrltiltdr, ptalh.r ar e clrl rqrtrcdvr, clel todcr c dsteisc, 6 rct i! r Fitrttelcy grcill, i! comoctiu rittr ury a&tioq a cqnt proooodng imolvirg tlir Agacd or rry Chia corrcrd by thir lgracot. Il'',ll 'bp, Ey rtrInn c oort 1mccaiilgiftolvnrg dfu Agrffi u ray Cbim cotrrd by 0ft lSrFald ny rt tc jqiDGd Gcclolifucd with aoy dcr Etihdnrn G ooEt Fooccding inrctvilg I diftra agrucd ordiftrA partic* Tt! artiErrs ha. E pm 6 rEtttrity to c6ds ds.,vide' ooarolidAod a Fir!ts 'tGf glttcrll srtdHi@. Tt t Effdity Ed c&.t of ttb Ctrlr A.tio rsd Coorotidaim Yaiwr uy bc drtquind oly by r cqfi d d by o artitnrtm. If r rldlraindim il Edc ir r pmooodirg foyrlyilg thr p.rdG, to 6ir Agrm Od Sc ClarsA.tio ud CoDlilnim Wdvtr b iarrlirl c uataablq oly ttir rdcc of thb AtUtsdioa Plovirio yill m.iD i! fuEG od ltp rtorie of |hir rrfuim plovirim rr'.ll !c mlll d voi4 Foddd ttd tbc dacahrio omrfog ttc Ctarr Actim md C.:mrolidrion Wrivtr shrll tG r$jet to @6L (vii) AltiEim Coar, Ttc cqouadu ud rrpcarc of fu ntiffior rod ssy rdrinirtrairc ftcs c oolr rlodcd vift ftc rtfur&n poocsdng rhdl bc b6!. Gqurly by thc !dtic.. Thc AAA'r fe schtrb ir porrd m itr r6&c c ory bo ffimil by writilg c cdliog tb AAA" Erh puty urt ply frr r}ri pu1)r! og1 rt6!!yt, Gec16 Ed ritgses.'nl.r. rypliclblc hv, ttir Agrccaa u thc AAA'r rulcr po,vidc d.rrisc. (vi$ Oootiured Eftct of Artihrlio Prroviriol Subjcct to trc t@ o,f Sdon 10.8.(vr), thil atinuim prvirim wil rcoriu in fuce cvca if (r) tbse ir r brreoch of c dc&r] uoda thnt AgrElGd, O) ttir,lgrffi hrt tatqmiuod ud (c) e pcty o ttir lgtoanacbm6 b.oktryt r inrolvd oa hbr4&y c iuohaoy pocediry ir bogrmby or.ti"r 1 petyothir Agacal !othocffi mdtEt with ryplieblo bokrrytoylar. fr) (Iha hovirim. (r) If ouzt proooodagr b n y lititilic G ooilfcl utitdion G dt neira coftrcc riSb IIodE &ir Agt@cd rrt Hrry, lt€ Fty sto ''ntFelrfrtlyoppora such Flcccdiosr eill Einhrc lod pcy dl crehtd codl, Gspcola sod durryr' ftcr *'t ae rtuorbly iD.ntrld by tt. othE puty. (b) hoD.t/rd iall e d-'""d fu dildo bc Edc rftGr th. dat. rtrn irtitrtio de lcgrl c cquioblc pcccdiag berd m erd C1aim voild bo buod by tbc qflicablo re of liritrtion (c) AII Focccdog ttd tdle pltsc ud.rq il grrrcotim rdth ili! lrtdttdo Fovidm rhll bc ooddqd Cmfddhl Hmnim of bch putia od rrbjcEt o rppmplac mfd.r&lity rtmi.riilt orVc puciw ofrd!il (O Bitbpcty n4, qly b thc rstit(or to ro& iqiuDdirE rdicf udl nrl rillc u thc rrutt16 rwdd ir tradalld 6 ttc c@ovcry ir drsirc ,el'rrd. Eiltar p.rty rlrc oay, witort wriviag ey lcoldy r-d.( ttit AgrEd, rcc& fim uy wt taviry judrd.d@, idcrim c provleicnal oqui$rc rc[drr-t ir aeccrrry to pffi tte rigb c gqaty of thd prty, pcading oa$lirhcat of 6! dittrt trihnrt (c) h tL! ltd of r aoflirt bawcca thir abifiriorlguvirin od tb nrla c policb of tic AAA, a brrroca ttir atitraio pruvirio ad o&crpct of eis Agrltmllr, tlfu rfritdo paovido rbrll govrn" (r) A!&nsslodf,cr!.fl Ttc p6dcr ha6y rchmvkdg! rhx rhir Agtm! ir a cor'rn cid, !d t @mtf,, ooorrg thd thEy hrrc td r full.*t frh Appqt&ity to ryddctb tcr of &ir furrernt od thir aftitrtim pwirio od to coaat yitt Dd utilir Goulrd It rh.d6ir cafihn ldFEidy irHldL dr.d ry Datodrbrod crldi.d rlior lbldorr,rhioqdd&hrdo. fryllrE, Cr6qdr Coo$liddod Gov@ T?A Savi:arrlgm:c EINAL l2-llt4 of thir ctoi:o bc&re .igm.g ttir Agrcco@ Ed ttd th.y b.vE ad im thir fuiM rod ttir aiitrdm govirio lomringly, tut"lttc.dly, rchrrcui& rad ofthcir ors tlc rill C. hiuaivt Rdlcf, EitbE porty Ery rypty to lt rrtiffi( b rc* irfirudrro rdid."*il a&h ri"'e sttb rfiildo rrrd b rodcrcd c ttc cmfrovrcy ir othrnrbc rtrolvcrt Ei6ap0ily alro nry, vnhot niving rcy rcocdy dcr tlir qgrad, ro* nom &y cut hrnlng irrfdisdotr, ircrlm or puvi&nrt Oirf tba fu Dccrllry to Fld.d tho ;gtt c Fqerty of ttd Fty, podiEg rltruii'rFir oftbutilnltihnrl D. Fcce od Cctr. hay aatim c grocoding to GafuE riShr ldcr 6ir Agad, thr Ftlvdliogp.aty rhdt bo oditld !o m rrnnrl orf rrrrulblc ercyr' fs ud cocs. 12. @IMALPBOVEIONS A" Coedr ftr Notica" Thcpatice'oooo fu otica to be provi&d uo&r ttie Agranl* rlr.[ tc re sGt fuh @ thc olE prgc. to thb Agtffi. B. esig@!d. NGiILE frir AgEd u ary riglq [w c oUUgdiu hcrqrodrr, uay borrrignd ly dtlu. plty riedf tL. Fi6 rrita @rcot of lh. lm{sdrrdry plty. Nrtnift*atding thc 6rqoing CaVd nay ardgn l&ir Ag@ to rry rcquiru of dl o of robrtmtirlly.ll of CaVdL oquiry rcolridc$ asd' q hgiact rcldd b lt r$jd dcr of thir Agt@. Aay ocrytodrrrigid invioldmoft&ir fuimlc rh.ll b. wil ud withos rftct C, Ssrcnbilitv. Shnrld ray Eoo of ttir Agrect bc rlcchrd rcid c uot&oorbb by Ey coud of coryAcdjufudodo, ruch delr*io rbdl hlve lo ofiod a ths robing trru tacot rhhh rhdl adinrc in frdt frroc 0d G&.t D. q/dr/r(. Ttc hihar of tittcr pfity to ctrfuoc ey dgflr grdcd hqdlr c !o r.Lr r.li@ '8!in{thc o6cr p.ily h tlc cvta of eny brtach tatuodc rbell mt bc dcrood a vrirtr by rhrr p.rty !s bn$rcqurt afuccoca of rigb c rrbccqrr.trs r.dmr t! &G srrtrt of fiSut! brr.cba. B, Rddio6b of thc Puticr. Thc rdtlrrhip of Corvol od Grlmrr 6il$li6d t , tLb Agrr.arFrt b thtt of ildrpcod.ttt cdrcte, lsd rothnry offi in thir Agt@ rhrll 16 q6gtsual b (D gv. cith.r Frty th. porvcr to dft6 or cdol Sc dry{odry rdivitice of thc othr, (ii) c@rtitrE tlr pertic'I PstDsr, joif vcOrcn, co.orrE 6 olb.rrirc !l Frticipdt in r j.titrt 6cmm uadztrtiry o (iii) chcrirc giw rilo b fidairry Sligdioo, bdra tio p.d.!. F. Fooo Mafrera &oqt fu tba obligrtim b ''rh pyn:d, lqaermcc by dtilr p.!ty ftll bc crorod o ttc crtcot tha perfume ir nudcrd i:ryocdblc by trlr, d ofEaim, *ilc1 ftq f,m4 hricc, gowr'''rtcntd lctr a odtrr c tE!tsictim& fiitre of nplfulr, c uy o&rr rraro ,fcrc trhrrc to pcdoso i! bcy@d lte odd of fhc ooo'pcrfuring Fty. C. Bdirc Arrlcocm. Aocodncr&. TIt'r Agtlc6ld -4 lp r:tibrtr rrrrbod hcco cmfuo tbo catire, foil, coqldc rad crclurivo rgr@ bctrcco thc prtio d dl Fwior!ogrffi a rqrG*otlti6+ orrl or wdtrll dding to thc llbjlot ,Idlr of 6b furmL IlirAgrffird uy Dot bc odtrcd r ."-'.lod qiaGDa ia rdtiry rigrcd by r dnly altotial rlprrcdldvo of Gactr party. Both patics hsviEg rc d 6. ra@ rod coditior rf fq0 ia tHr Agrc.mrd od rll errrfucmr hgrfo, udcrltad dl tEor aad cooditios, ud ogrc b bc bmd ttuilby. lltdo.trrld.di!lodd.dddlr!trirrr6ui.oatbMcdq'dtG &oldE&o&.a..1fu tbdor'tiEtc@dtrhitr Aryrar, Gssir Co&llddod Gom TPA SorvkarAfmca ftNAL l2-19-fa CGVd ldrnotddgurrrr&ir oo.rtrtadEydrrUF !pnby rrl-t lh6r, niodlf,€tioq at-'!Scodlrr oaE linilr dooffi uy brc rtqrirtd r ry rryirc tb lcaidairc rdcidoa of lhc aord dcmirdmr rud qrovrl ofth.MrF.. IhdrrGcgh lrr, coild ird@d b gom hrldgr CcVoll fovirkn d Sood! r srior b Argrtq Go6dr dcr n -. ',od omctrttntd'ngrr, Todrydq aq,!. cdcc oih.r ridh dcm, *h*.gtrpnAilig ttd OaVd 1ry bc proUAA nm rmvtring pq6 fu rrcf, 'EdLd'.d fpo& c rcnioa. eccsdryly,CcVcI rga thf if it p[wida goo& a rdcc, b fugrrb, Croorgh uodcr r coalIt '[rt ht d rrc*ted rropa lcgr.ldE luth6rr'"dor 6 if cavcl Foviilcr gmd. G Eyio6 to Algnrtr, co.8ir in Gtrcc. of lt3 ry o@ffictliuy a{hcizd goo& c rElicc., !r rsldrld by AESutl, Oa(!r$ CrE lod_Codr, Aryutq <lu3huy rilttddp;r@ frr ry --*t'orhd goo& cEdor F1r1idldbyCaVd. CcVd rsrc dl rirt of lo,.gry--'t ftr tb povidcr of et rr'r.rrrfrartd Spodt 6 Eaiosb AtSlnr, Gugl+ od n reittr dl ch"- to laynoat c !o dtc nocdicr fu thc podnn of q.udrixd gmdr c E"iocr !o AB[0, Olqit, horarcr .traddrza4 irlUt5. rihodlilniimirr,t, dl rlorrtaa lrl c oquify. If Co_,lqrf4 f,rpn@ SoArr. Tldl Agiffirybc cocuEdintm Go[lcodqDaqcra of rticL rtrll tc dad n c!ir[ h! dl of didr tryelr orll cortuo oudrbuEinilnd. Doliruy orf r fraidlo cqy of r mdt rig[d riIDdrro O eir Aglrni.t ft[ bcdod to bc rrrfid crad6 of ttil ASIE rd bytU ftlcy. L Pmhlitim rfAinl Cdral Pa. CcVd rolob tlt r plm c rc[hg.g*!, hr baqtoycd c rdabd to Elicit (r !ct!! tltr Agt@ upc E tgrE d c undcrard&g fr] rpqc d.Sq ho&a!gc, c miljtus ftq tac#lg tor 6& c bo 6dcc.[bliod co-"r'..tiel o rdliog rglEicr nrrir.-im{ ty Cc'Vd fu eG pnpoc of mfu tr-r.,.-- Ed lhd 6a CEVd brt d rEir,ld .6y mQffi &c lc|rld b thi A8t!-'!at *fA t fir?rit&a mrIt of tb 6imcr. Fc httct c viotlio d lhir wruuy, te froq rnrl brt ftcrlsh b TnlftbAgtffi;ilhrr! lfuDihy c rt tE dirootio b dfu fi@ ttr Agt-'.-rt prioc ofcoidrretim6c ftlt mn ofruct midm. pqld3B tlobrSe coodlgd fta J- Pm@r PiI,Err Act TtG ED ofthr Agt@ arycrrodc ry d dl grovido of b CioglaPriqtPq/DdArf, IL Lol tutl Buris. h rccordu *it .a.ttir loE of tb A.rqrsf^, cA" Oor, CaVdrycrly rgrs to colloct od Fi"rrin dl tBat !6...8y b fu Algtrltr, GqgL to Glvrftrtc ttcdbcdrrorrr of ib Lc.l Snrll Budor Opputlity Progru d to * erA ncadr rrdhbc otugndq Ou3il Iho nqnirtrtrrdt of tto Lerl SmIl eliu Oeectrty nogu co to fud c a hcrl ull birdoca lpd h& ba crrrhliit*d, cav.[ ir rtqdrEd to povlao ml rr budguiliain npctr ccvd !h.ll ttpoi b Angrir, crqsir fiG ff.I aofurpaatE hlsdmllhrritr c crcf, cofro{ Ed edl Fri& e3h F},ffi 1fidtvil!, tqrsdilg p.lpFnr btuboffircb.t rr ury bc rtq!*d b, Au![rit, OuSir. Such dmrd rtdt to i to Aru rgodtrcd by tb Ditlcbr d EiEily d rorll hdnr.r ryctrffa, ud rbll bo ohmitod d' rr& fpcr rr mqdrd !y AuSuir" Oordr" Fdbrl b truvidr erc& nputr wititr tho dupciod qdH hy AEIlrcr' Occd! Sell -*ltta Aufua+ GqSir to qEdtc q, of tlo rdicl ..r-ftd!, litrdhg hd tlot linitod to, wiahbHiqg pq4ut fuo CrVct od/c coltocdag lit'ir*oe d.irrgcr. rft d@,cd ofi.tid dpptay bdodftHbd ryd trrtoHr&dld rtui. ortu@aoarbh&1 tfern, Oooqlr CoorUAuod OorclmTPA Srvi:crAlrffi f,!{AL l2-19-ll t3 EXHInITA Yorlcrrt Co4curdm Cr*n MrorEcmt Sarlccl TrmrrndCodillmr I,ES(N,IPTIOII OT WOIIGAE COMIENS,TTIOII CI"AIMS MA!{AGITIENTsmucln (a) Grbricl. rh.ll Imql$ !d& C6Vd of dl irci&Cr e$i€.r to ft. sviccs duibodhrhirAtlEDd. O) fL* t?dt of los wiccr inroh,c gr$airy eGr6!!d infrartim. rdrtod & i yut iiury rod rAatqg rEh infrirrtios b thc ryuprirlc rttc iiiaqrirl rcidca! bold acmirdrn o quind by lrr, d ir urd to iciliEo OcVd'r fuitid E{,icr of tL. slriu o ildoaiac sfisfts tls .trio. ir lifr$ t bc rcdical.oly c hot tioc rad to hc[ gddottE inidd.LrElEio{kB of Scgioc3 tfl rytc r+titd CEbf8l,Od.:ggild). (o) CrVcl'a Wodrr' Corycodm Cldm Mrorga'.d Erisc prvido Grrtmrr vith a lrocc. to coogly wilt Odor'r tuhl' ooAaldm i!G!a itr tlo rylioablo iufudicdon CaVd th'll peid€ rorbf oqodiochb rp.r8.rrgt 1gflh6rt frsU had! b ftr@ ou b&af of qlopa fl'n ar*aia sat rrded iqiudc. ftajuld Fqlofor"). CaVd uy erbcodld rith r third pqty b Fsvilc r@!portio u rll of it! ohiur u!.9ffi rwtccr obligdifii bcrcu& ri$ tLc cqts FirrrilE so!.!il of Grre. (d) CcVd shill Fo,vi.lo to Gtrtmr @d crcco inamco bide tm'A'rdod crc.rr cuics A thc lwoit podbb re8 ro lC rhJi f,)oc.mbcr 3lsf of rch y.r. Su.h Udl rhell, 61 1 rnlntrrnrrvr, inc.ldc Oc rycific !tdt, t[c edm.f't ltebility, rc$-inmrcdteiie (m) pG ql4tec, piadrErre, AcaoAtfairrm, art''ra'.nproiro, rod, if rylicSlq ixrdcd iD tb F"vior ].Ethrt orocodod SIR- &fu dall bc rcrporibtc fu .clccrt'lg socrr iunre ccbr AE th. t '.{. lrorrid.d Ed eill cda irlo e rcprrlc qgtlG. DE[.[YBY OT TIf,gT NMOBT OF II'TS SENVI(ES (e) CcVd rtsll Fovid. Fifit Reqt Servioc. b C\nbd.r qoo rcdpt by CaVd o,f rpocific nqd am Grtmcr. hi6 b tto irybaaU of CGVd Bhf Rqdt Scryicc. Ed !s rqpircd duiog ttG Tcrrn of thic AgrM, fumcr rrry povidc CcVd wilh ionrucd@. rqEdftrg thc roqo ed cdcd of tho fifi R4o.t to bc pcrft{|r! d by CqvcL Ab|d et & futsIrdm, Co(Vd Fh R4ut Scrviccr rhall bc pcr&rod u dcrcdbal tclm. (b) Grstm .hdl idti& Fint R4qt Savictr ty G) dqiry arch inftrodin olinc tfo.oogh Cr nq G) caliqg C6Vd vie r toll tao uubc povi&d ty Corvd, c Sii)frxiry 'Ih tuturaio !o tt CoVd imrtc ecdali& ft*ry c rhc Grrffi ttefiltdilrdtlc cdlriqg srf inMon on GftMc, arfirg rxtr c8lq c fubg rc,hinfmdm rhrll Fnurridc CcVd Ei6 dl hfrtiriitn rcqdrcd to oqlac $a FiA R.pdt oflon fun rcqufood Uy thc ryplicrblc ttc CBg&sl&&redis4'1 nqdrcdttroaim gw.Ily irlud,cr thc b[omiqg: Dlrld'aldrc.t df.trirh.nr, rhc of irndcafi, dacriptim of iqiurica, lodd rarity ombcr, ddc of bidt, qhfr, drry, ud othcsr."c't!6rc i!6@di@ raloobly tlqutd by CcVd, md lray ircludc irfurtio rcqrdrod by opplioblE rtr!{o (ag, cqlo1u TDI). CorVd lhdl (D Frvido rrft<rat rf ro h.n nG dl imdry oa[r, ud (D ba p.r[EsGd 6 c..daa Firr R+ct of Losr ftror fc all qplioaHo rEeu fthd@.dc6bcdddrtdr.qddrrtuod&mdryrtt.ilolo.qtG+t'!.i!dr6dtGFatlfrr6{adt H4 AryurE, Ga4ir r."lrotu.rd Gotlqlr.rtt TPA S..vbc..Ag!@i FII,LAL l2.l$14 Om thc RoquirGd Iafdnn ir ulidAod od oofud by a CrVd rqrtrzbtirc, Ffuf Rcpfit of LG firry vilt bc Edc avrihblc b Crmm ftu4! rhc CrrdvlC&dicdb. CnVd ritl ry6 rcqucs of e*m, fwidc a hd cogy of tb corylaal Ffud Rtpo(l of LB fdf, b $c Grnma. Aa olmonic oopy erl bc s!/u:l!bL b C\,teo€r vir Ch[cMC To ttc cmct elEitrod by tDc rpltcablc *te iodrrtid rcgi&d bood a milio, thc ncqdrrcd bfurtim rtall bc Aullnifcd ctduicrlly. To 6c er6cd rcqdnd by ryUcablo rtchnc c oil.tricc r$!d in vddrg by CorVeL Corvd rill 6b dditiol rtpqts o cslicr-flod Fir{ Xrpdt of Ls (ighOrpil Rcpdtr"). (o) Ualar qgrcd to ofhfitrit in uitbg ty tbc pa*ioq ray qrrtior c cwcras fio midrrid slta bord or a@irio @trrg FhS RrgE! of Lrl fuD. coadaod by OorVol taulodcr rill bo hdld didly by OuVGL All arl inryiricr will rsiw o initial rcryorc rilLil tb d bodod dry elorrilg OorVd'r rctipt of tb iqdry. C6Vd eill lccp Orms rybod of ray iqoiricr it rcirtr rad tf,c rE!p@r! lhcrao. CEVcI vitr $od r xritto rtrpcsc b lh. iquiry dmia fivc (9 hleilc ! dlF d&fngtbc nrtlt oftto ioquiryud ttc rmhfim of"'.- ty Corvc!. A cory of nr& lc{6!. wlll ds bc rrr[ to tb ltt*riion of tbc daignacd (llffi r!p(c.div! if tql!ild h wtiiag by Gffi. Ortffi tull heG tb dSts, bd d tbc obligaiod, d ey ' - d !t ftrbE. qEo.c, to tfrqict ibolf ido tb iqrnry tctwa Ccvcl d thc io&rtrirl uidar bord I a@ird@, rod ia cmaim tbcrcrrith to ralvt tbc inquiry iu e -,.mcr eofililc to Grlt@cr u iL olc drcrdm, in shic& o? c\tctooE rhrll d&4 fod.ooiIy ed bold harnlcrs Cdvd tlril Ed aglin* uy chio, liability, dmespr r oofi rriring tm gos6iTs hr'trtling of arf, inquiry c ltc rcrofuiiu ttluot, Du.IvmY OF (xrUDSl IiANAGIEI|EI|T mvl(Es (a) Gtnocc rhsl rrrrog! D +ltir 8ll aLins Ed dl rdld bilb of roy tpg rr vdl u all o&r coqodre 6t Grffi rucivtr trldilg to ruch d.-nt tt rat.ftc.tb to CqVcL CcVct cbll per6m all of 6c bUfihg 'OtiD! Scrvioof, h co@iro wilh Grob pcdm of a Chio rddcd lo Walqr' Coopclldio bcocdt pa:@ fu loc iE@E (csrh rn "bdmitr-Clri!9',) od c c mc of ruch Chior Scrviccr rith tq.Et to lbd pGti6 of r Chim rdd o W&r'Cqcorairnbacfifr obs tt-- pqrErilr frr btt iE@ (cch a "lSnfflqi6l.,]cEp1. All grino Scviccr pmvidd by CGVd ud.r thh ag!..rrcd lbll bo pcrfucd h roooadmcc wi& 6c 8ui&lin r !a ftrd in Socdo tr'IV ofihb kHU A (0 Cu{/cl dnll imodilcly .rriglr Grch Ew htd.anity Ort'n md N*Indtn""ity Chim to CcVcl'r dldgoatcd aLirne 1rofc*oO" (ii) Uflfidsg CoVcl'r Crt}IC Apticda c dcr 4plicrt{o C,aVcl Ortirc Sydcm, OorVd rhll nrintrin r akoaotogic.l rccosd of dl Oein r llcrviaor poremodbvCcVd. (t i) Cclfcl rtrll nrL" dl Glingr rddod to lod+?rity Chi6s ad No"Ildcnaily Clairr wilhec rygtopti& tteE Wo*Et' Co@olttioD tcgdrry 8Itcni6. (r, C6Vol thdl uirtai! r corylac nd roondo ^rrim flc ftr aoh Iodoity Clain rod Norhdoity Clein- (v) Cd'Vcl rhrlt p.rfulr rtaroablo d mcsuy adninitrtiw ra6 olaio.l wo* incedine, *iilod limirrtio, ft. frlhiwilg Tlirlmiroo-bco.ddd.ldlqdtyifrdEdlbdrd rydbcrtdord ciplldrnhlbFi.llttEocdtcffi. Arynlai, Ooadr C@ofiddd Ggrwro TPA Srrvba A3rta FINAL l2-llf4 IJ (c) (o [L (A)ItrwdSdc dt ild.nrrlty Clehr ud No.Indmity CLirs. . (B) Ddomino ud crrbdo ry cowlagc dc orycnnhility issr€r od pruvftlc Cusw with ryropic Ito@ro&tlmr ad dvicc rcgudiagthorc. (q Adiud, bE llc, c rctdc b r c@lu!i@ tbs ndcmlty chiar d Noo.Indcmity Chiat tr,4 CcVd bcliovcr frc Comcr i, lcSdly obligdGd to pry Ed.s qfiaHc rtdc kw md rcgultimr, d ir aacqdacc sitt thc ritoiity grdd to CoVd by Gnoo.r uod.E tic Agra!@Fr- (D) Pftper ob.clo 6r papecr of hdcority olairu, Nm-Indcmity Clrior ud Allocated Locs A4inrtusA Enano* (E) hcpat dooroctr ar rctry b clo:e ot Intlsmity Clainr md No- IndFlrrityC!iE!. CcVcl Srll pcftrnBiUR!r,lc'p S!r"icc. which vill irch& CaVd'r pmfridry coryXaird bill rovisr ro,ftrnrc progro coaUr ao rpplic*io't of tho rppcqiatc Fc Schc&lq md fr6.r vlhddod rylio{io! nrbecribod !o ty dicd rytich inchda PSO, Prrofudoal Rcricr, Bobced Bill R;vtcw(CEfSI Ondtq rad Cb..& ui6rg SGndcB rypliod to ndicrl povtd.r bi[tproriacr BilbJ, boryi.t bilb ('EnIfiEl Bilb) 04 boli bgrthcr, q$lh"). Ptofteeioel Rcvior SfivlE CcVol oary povirlc poftrrimd rwicw $rvicGr to !,criry aodilg by proviikr are vrlil Thir co inch& clioicalrwirr to tdiddc codirg ir c6* fr r[ rypliablc Prcvilcr biltr,.Ctrldey Surgierl C@r bill$ rod lll llo{ihl niilr fqltir'tt md o&Eticd)imftdh$ 0) tsvim sod cdyrir of codcq clrgs aod bi[iag !tsrmn! fG iooonoC oodog ira@rt biflitrg htadlirg od r*odiag of pocafircr vhicth c&d Fce Schc&lc vlhs; @ tGvile of biI+ rtoord!, 6d doqffii@ by a onc d/c oods; (3) r.pandon of ch!e3!. Bt rddad io tb o@€slrblc irjury; (4) dlgmds rdrrd grup vrllhion (ir", vcdforim fta tb Oagfordo drod gFory blllcd ir ryrqiuc fu tb rcndaet ruodmd) md (, oort rtiiing of lwcor !!d CPT codcs Ilo*ital lirc itn,irfirur Rcricr llsvica (sr ryliorble b &cilitht qcrttFt nom Gagie Foo SOcam) CcVd'r Eabracd Bill ncvi€lr Scryio.s (GRA) {! pcrtud m Iloryitrl Bilb @da ud cdedicd) ia crcer of t*o lhanrnd Evc&rdrod dolhn (t2|t00) !d cotrrilt of praeEtr'r'r* of UUI hill itaizeip, (i) a lincty-lirc valiltim md coAldeon of lto imiaiu dorcliltim &rgEB idudly bined by a ptiodr toqitrl to whd (sdll ':lti.g guidctiror altw 6 borardy billcd ftr ir ordrr to dirallow ilryroprie clrrgls, rd ltco will cqro &c val&t imiatim dxigtimr b rho avcrrgc itcoizrtimdac&6m ohrgB ltilizld by o&cr holpflb rittio a Fo-dcrigDlEd $ognptic rrEa, ad G) a rwicry o,f charfec rI* frIl dsi& o,f rypscItirM.o& cddd.ldFf{..ryffidadtuhdLyrttcdLclda&hdffi tb$Ent!.!c..doffrc&, tugla CcorgilcmlftLlod Ciut@t TPA Errvi:c* fuiffi FlliIAL 12-19-1{ l6 ("i) (A) (D) ccrdd dira@ o &s rc&o&rlai d gEaEd.r ptlmdrmnocoddor h racufu with tha &$ma,t ?tJfq!Alhmrbkf hDgrrlSa llir.cfllcc doG. Dd ielf iEh& rryddm rcrvicce m Iryler Coe Scrvicer. (C) Ncgethtol Srtviccr (rr rylicabls b A.ilit.. rxcryt ftm Gagir Fc Sct ddGI Cc\Icl's &cod Eill Rcailr Scrvica (mig o pcoviac naoUdoo l.rviaa Eith ttlPd to dl lloqid Bfllr CrydGdmd oUpdec) ia c*ca of tro ttmraod fir+hffi rblhr (qj00). CGVd sill @ tc providcr ftr rgrwnct of tbe nedir.d re. A Sgrod ag!.rr..tt rlglrdhg lrrah dcs will bc mirrarirrd by CcVd C6Vd rill uc i! cmcrcidly rmurblo cftrb to d.r i o erg!@d rqEdrg !!3pddod ret il rccordrocc with a rn,Frlly agrcldr{6!cHb. (D) Iopld Oo.t Rwicw Scrvica (ar rylicrblo to Aciliticr qld tom Gcorgie Fco SMb). CorYcl'r Bohmod Bill Rcdfl Scrvicc (CmiS) cu hcndo lEpld Colt Rsviar *rviccr with rtpct b ttc rypllcabilby of tb Grffi'r "P4rrt AlorcllbLl pla r policylmg.rgc th ryociEcrtly rddrcrrol i'Trl.'tr IEyDlrt& CcVd willi.fciliry rod Fod& ttc rparfir'tutrr iqthrt ood tkough ftt FoFidEy rqodEy d ltioal nqild iErcioc &rr. CaVc! rlt..r daconincr thc rmdcd pa5rrrca ia &ccd@o wifr frc&dmcr'r Tqrur AllfisbllP, h thc ad rhnr is iuficiGd inE mt fu1ei66 dle frr 6c rrqratod friFt.ng CaVd rill rcd& tbCurM Ed C6Vd rhtll Dt bo rcryooriblo fu rly oortl ftcr,arr.fr c parldcl fu ary arA baHlfi of CcVd to pm&co a oet rlvfrppcr C\smdsirlEt (E) CcVal'r p.rfuEd Fovitcr 6Fnizrfi6 ir r D.tTdt of horpibla pbysicila! lod dh.r hc"tt cae povidcrr ("?uffDeg fruviaa*) rhet oft rcrvica dpraoeotied ilcs (TPO Ncfirqf). CorYd rb.ll goccra ohiu md goccrr ttc di$qroocot of boe& prymats balairudt lod povi&n dtlGd b oc]L pymaltr tooa Cuetm. Rdlg ftr eBpelmro of rll bcadrr b slrlhr"., Fovidnrr wadon od "rllocood looapanof (ar rHnd bclm,) ls ttc dc rcspdsltllity of Grr@.od ftr@ lgrub bc lirblc fra e.l find dl prqlcr orrimr poocrcd ty CcVd. SucI pay,mcnf rhrll bord! erilg! r broL pd cdrhlilhd ty O6Vd. Thc lhdl bc oc rooou aEblirbod fu cr'iiE dfiDg to td Flrlt REpdtr of lr.r aLing o c r6cr loury l, Z)15 aad fu ctri'n' ddng to Firc RrPqtr of lr.s rh- ruc pir to Juruy I, all5rtrt worr .dnini.rald by Cqgh Adninicffiiv! Savioa (tbo td_gld), if rpplicablo (ia, if Cdd ir rrrrnitg rceodtdlity tu povidiry Chins AdEirirrjim rcrvioa Sr claior ocorriqg Eior O the 6ctiw rho of tbo furu). Codlrd rh.lt plnvido CtAmcr ritt r cLdr rqirtrr in r mtr-lly lgtGd f(Ed frr "atb otoc.Ln-drrn oa I bot acc@ prir to Erililg of fu c[r:lr. C6\rd dro will truvidGOrrtm i&rDdi@ !! oaoccrry fu &tm b Frpuc pcriodic bolk rocourccwiliatio rtpot Oortm egra to pry itu thc bok &tEl frm.|. $ffci.rl to p*y ryovod olaire Ed to "-I'i.in ttr !d\,@ dqtodt !A fulh bclffi edb truvtdcCorVel witt arch arfuzdio rr cbdl bc ncccrgrry to rrb thc roqpircd iDrtm63 valid claim rgri".t Ga*m. I.IotrtbUnding rh! alcr prwldmr of rtig AgE6od,if pi),EEatr src drt Ddc rLrn <hc, Crtuor rbdl bc ir dG&rt d rEbjcct b Ib lhG_odrldddd,lQdnry i&dEdlbltti. drydt rffi.rdq&.d rli.dtufd-!'bcGdlt!Hta. Augur,r, CGrgL Coroli&ld Govr@ r 1?A ScrviEiACrEd FII{AL f2-f }la o) irtrrerlirte tinEildotr ririoa ,!lbc, md Co'Vd lhll hnvc ,o lirbility frr .'l'i'rtr. Foddil 6 dcr dmrg6 uiring ou of r rclrdtrg to ry roch ftihuer m thc prt ofClrsffi. O (}rltffi rh.Il Edc a ilitirl rd!/&oe d.posil i6 tbc tet rcord i[ emtd rqml to pcir ycr sl-tm. rd ucdicel prpltt r'.rlrtv t1ltr'gp pftrg Sso,0fit frr tkshold Dollm (t167,5m,00). C0 "Allc&d logg {irrt'ng'l qlGlrr" G'AI.AP &rll ocrn chim rdjurtacd co*ts ud lcpdc. iwtd by CcVd or itr arbomaCor !!d sltoodd by CcVd to tb ilttltigrti.q rfiuma md ralcoca .' 61g1psg 6f s alrirn frr tacetq AduaAg, wieoU ffiim, rttmc5n'ftor and di*uncordq pG ed post jdgE d id.rrrt, couil icpdtE r(rii$ ead mctbE, d4od$m c[aEEt od tasiptl ftol for rrvicc ofpocor, court coaE, ccriodorynr Diit Imgdifie, ryGrl b6d!r Fffilg oats rclrfiod to tidt ad ry..I!, vihsrr od apgt e.q ocdicd cxaniutim ,!d rg{i(;r, hborery co.8 .'g,n rrin& idepcaaco .6n rr eeq lltrdllmcc, ghuqnphy, snd dniLr roets ftd (f,pcorci rasmaw iaouod rod lddsal b thc inrtdgdiE od rt!&o,r of olaim or tb pruuio rod cdlocio of arboogrdm rlgb! of thG Olitffi. (o) CorVct rhrll pcovi& Gumrr rilh pryra raviocs tbrongh Ch.* mthg rcrr,tcr! h rccordre with aeilirdor melly rgeod $l Glrmrr d CcVcl (0 Thc cbc.la rG&ood to itr Scctic trtd) yill be &svr o CuVd'r ed d Wc& Frrgo B.dr, Pdde4 OrcgE c CaVd" locd i nrh oth ba* er tbe prfill of tLfu futrcocd nnyr rntrtr'"lly eccg, rs cvidaoccd by c lacr owrith doom dgrd by both p{d{ (hrla$cr,6p'89!), rith Ctmer ids*ifiad 6 g[ cftodr rr tic iaorcr o s]r imrc crricr is nrch Dry bc rcqrnrcd" n.ct ftitrrS rcwiccr rhall rlro i!dd. IRS fwa 1099 fili"g d ariociad Sltovrp, t 'l rtccilnnioq d t@k &cr epeitroally rclaod to arcl poccafug if C\stm ir uing Corvd'r buk rcqu. Olhlrcirc arn $lric€s will bc atjcrt b a additlral fta (O &rVcl sglq to Fovidc thc frlorwbg rrrviccr to GrstmEr rddfug to tb, Iuocqdngudpqmcdofcbimr: (i) to rccoirc dfu ed foocst pirulot of boodtr il rcsocdre rilh qplkrblc StodO pmgrm gulrtdls roquind for tie paym of nukrr' coqGordm cfrlrrT (ii) to ooccrpmd rith tha.lii'rnrs, ptro'vidcrs of rvia od vtodorc if 4;lirirndinfuimiylo...cd [ffctslyb oqlcicthcproct*iogofdeinq GD to dstrminc fbc oord of bco.6tr pryablq (tv) to pEoeide di.c b chirrrrtre o b th. tuo($ fu drpirl of b.ncfib Gfi.o ruch oe dcaiod) ud to provi& for lto rovier of nrL dsai66 .r.i.o, {v) b lrcGiv! ud ptoccc frr IE}aa drimi ftr bacde ircunod Fi!tr to tho BGaivo Dcc in omrilcrdim fu the rcpu& &cr crteblinhcd in Exhibfr B; .o.t (O t Gutmer'r roqcrt, to pwido podfod ddftiol rlrviq ftr ucih &eo u thspudor mdlyagttc; (c) Subjcd to *plicahlc lffi, dt d.irDs filorr dd., rJrst@ Dd rccords od rrsocierd doquco aod rcticcr rqrdilg thc rrLdnit tiss of chimr aod povisioa of rcrvicerprn$d to thir Agllmcc aod the pBye of ckiE aod allad losa a{iurtocd TldrdMffiboffildlqd.aryilMdtbHllrdDldt dlch.qlBaqldrfrqa'tlldEUrtlooddll lrrrh Angult , GooiBb Coaolid.bd Go*r...ro't 1?A ScrvkterAgrffi IINAL l2-19-la .ilpcrrcl Ery bc Ddit4 quiD!4 aod cqicd by Gttmcq ib rffEcoEtirE+ qccss crrlcrf duutr G By rUE inmc d.t[,-r"* or dcr rqnttcy body rtrq ro rESrirrs, d Ol,lG'r crycorq A rry doc fi tiE &rring Or\Id'r mrrrut buriurr norn od yith Et lcrr tte 6irry (30) dly3 advuoc uice !!d DffilltEdirg mytting to thc odtry cmhod in thir Ag@- (0 C6Vd ir rod rhll tluri! m iDdqrcndcnl cdrctc with r:rpcct b 6c rcrvioc bciry pcrftrnpd henndcr ed 6dl mr fu Ey prpocc bc dccood o rryloyE of Orrm.r, nor rhrll CcVcl mil Grima bc dtoqt pad!.r1iof,d rlootrrrl c gor,.m!d ty loy lcgd ddurh[ oth!' rtrn ttl of iodqldA odtcts rt rat foslh hcrliE Cofld doce mt uare ry rcAodbility fu ttc rdoq'-"y of tbc fudftrg of bor&r c cy actc coirrio c trtrch ddly by fum. c) OorVot ir aot ia uy my fo bo dccocd o ilnlrrr, rEd!(*riE 6 gurtda vilh E{cct to ray bffi pcpblcuda C\utodr rchr' cqtlrdoFogr@. (h) CcVol uay rcly m ieudor rtotivod too oct porm c pcrmr u C'ucm oeyfiu rih? !o rinr dBigre i! rdt& Fovidld fu m arctr infrgio ory rary thotwofitirAgrEEt (D &lcsr ottcryirc dtld by Ct{m c g*ludd by hr, CaVcI tull tc€&ltogOm rEovEics o bctelf d q!ffi rld rhnlt pvldo Gr'tmrr vith ryrcosicr dtdrq '-i*'' ttc 6lan3!'.' ftaa to.l cq6 io.u,"d In dtalaiog ,Eh rccouig. Clrd@ rqm.Gdt md surdr frd ib w&r' cq.olltim FUgr@ Fovidc. fu tiib of a$aogd@- Grdm ddaorro rdc rrrip thc llbr,ogticr righs dffip.ryrutrct1,dgbbCcVcl uilr rgnil frrprrpm of airogdiol oity. Ctrt@ 6dl rrdi Cb.Vd i! ltr sbrogdtn fu by Fovffiry rcque trdinfrruioo ad docoocohtirn CorVol my ag4o tlo sanis of r trfilog$imtt.argi.n * G"n b rrrbt rifi tto iddifictim ud uugfooa of a$(ogrtio c.sa. Ttc fco charycd by tbo aftogim rn'.t gFd fra witl bo do&aad fim aoyr*owry. In ttcs cercr vhsc 6c morry cftrta of the cLinrt'rCcy emld bc ooqolo( GlOm dolcofa to CcVcl ft[ E trity b e{ on bchelf of &c GlMcr b Bgotidc ftaailrHc &cr5n' fcc* Io ttoc inrtros rtrre Cugtocr'r a$rcSCioo l''cq h 6. oginio of Ccvel, 6outd bc corymircd c abodoc4 Grmrr dr,ryM to CcVd ftll altcity to d o bdrlf d Crulac to oorerodrc G M6 th. li!tr- Ary da:oiudon by Corvd rift rcec.l b erlrogIioa ltcot full bc ftr l nd oc&dvq .nlcr gv316ssl by ordet of e llmitcdstihry lrd cryldor r&dad of raior. O CGVd rhll @r[ ed coopc(G rith Gr@ xith rclpd b ry lorr c c.laim rca{tiag ha hearn beitgidtod.gu.t 6rtm. Naldog ia fir p6rgr.Eh $rU bc cGEEud in ey weSr ar a vrfutr ty CcVd dry @y/dicd, rm* prcduct c othcr rydicrbte pivilqr yifr nlpct lo.oy ErtrrirL or dooeca! prtpurd by Ccvclcilr ouordin dioipdioof [tiSliE" (k) C.;rVd rhll utf, ooopeac od pddpOo wtth Ontoocr, crrricn md niuntlr ino@din wilt ctrin rwicp. Ed adiE lod adrtsophic i{ury dair &rl!,!il @d ccccce clim rdrtd IV. SEBYICE CTIImIA STANI'ANI'8 AT{D Gtr'IDEIJNES (a) Arricnncoo: Gr*mc rilt nodg C6Vd, lithGr vb CEdr,IC, tdtphm c fuinilqttlCbtm'r cryloy*bar rurildd avqtddd ioiwy. All ncw I.oat Ttos cleirx will bc lohorelodfcd ud srrblLtcd by Cdlrd yitti! thc uA hrriu rlry tltomlry ruch naica flc ac.foovlefta vill bhrdod ttcm md @hMo ofthc ltdmodr ddldlr!r.l(.ly -.E.d,! dlbh..d ry Dtborlhbrrdc&llordrilortuIktllrE@aldrbhil. AnS!fi. Gcagir Cmlidrrd&rmTP S.ilrAAg!@dFll,IAL 12-191{ ,r.igmd A4iustlf (b) Cdrc6, Ar wrrilod, d ahnyB sitL rqEd to kc tinB or adiciFtod lott tiEc c&im dqrili@!, iiitiel s66g rtlth tto injrcd cerylorye rill bc rn4a rithia the ffi hriocx day fulloring rccipt of a lrr sirlgrrrrrot cfu!6 Cua51 wift 6c Ptyrida[, ud qloycr, ifrqrfuEdEill bc Drdctyfu r*brrius rfay. (c) Invertieaim: Cqkfcd rad docuocod rithin 30 dryl fim &tc of udgpa. ltirbtuclccidail.odFfd.nrymddqdrtrhrbddydtortubrdcrtdiad rlrlDlfr!.I6rti&rooddfuhdir, Args&i, G€qhC@roli(bdGormaTPA EcryknAgruBfiL{L l2-l}l{b 0) EXEIBITB Fcca Dudac hiti.l Tcro. Pcor during tt Ioitial Tcil of thir AgrGotot rhell be aa follows: 3 Yclr Cotrrctfrr Scrvls : Totel rrrvlcr cort - cilErEt Er f,ctmrry t 2ltltlourry 31, Z0lt 0 2{0,000r goltrrct P.vrlc[tr: Auurl Fg. 2Il15 i 75,000r ArnudFco 21115 0 8o,ooo* Amurl Fcc 2017 s ts'ooor tb*x lffiuion Fb Fu fu W oI Cob@t acrltlllrt cgtuwl o! taru @nl d.Avlart of CorYcl't llryd Can Sa*ru b apa $ ddt* nwgaant b tt Wd tb owdt ar 6 dAlrrt lq h.glrb. gwU Mq Mdld Fa qg, lrq r.ill b UlId lrw art* b cbrt, Th folorhg progilr.Is'-c-h rrG hclrdod rt lqIdlUlEC$lEIg to ttc Chhr Aduiltdor Scrrdcr cod mt:d rbow: Mfucdhrcmr - XMIS (CrrtllC Arccrr by Adierbd Urerr)Aocac$nc*iacdUtcn Aditiomlusra[ow 5 J 60.(X) pcl Rcrtsictod Urcr pcr ya Ettr Ttlth.lE-oilccidtdrld giaylffi oafu Drri.duydb.dtch.i a&did rilErLtsCr,rt-ccdtuhrir esgu.,L Gcolir C@.oli.LEd Gortc-.r'.* I?A Scrvicot A3rm fli,lAt- l2-19-l{ 2l Rcviow Profcrrional Rcvicrv Frrhr'l.cd Bjll f,6yiqs PPIO Aoocrs 2Zo iuacmd rviagt 27% iuuedal reviagg Rcril(tuioDngr MdlOdc&EdDnrgr Mail Odcr&ocrio Dmgr AU|PDiErT96+$4.50 AX,PEiEl 996+i4,00 AWPIiq. 1796+0t[.m Iachdod @ Fcr Drrirr Rord Tedr: CorVol slr[ iutrrc thc Fa rmcidod with tbc gbow Sqvictrmuly m tb dcctfut drtc of tho Rcac*r,l Tclo. Such iurrro frll bc oqo.l b th! grce of (0 Itrtc ecrod (J%) c(X) tbo pcccfap haano in"@f fu 60 lffin!,lritcy erdhblc pudiog trcfrc (12) ffih pctiod phr teo pctttd @A), Eq thc prpora of ltir Agr--nd, o@F nrcrar 6cC.unm Pricc hdc* U.S. City Arrcngc ftr [ftbo XrrXp p-'qn ud CIc ic.l Xrqlssi All ftail, of tht Uoitd Sa!. hrcu of Irbc $rtirticl 09P-1981=l{Xr). If thc ;*rn{ ia wlic.h oct CPI rr daaoiacd by 6o Buran of hbc lladnicc b atluirtty rcgfu4 u djruEar will bc EdG i[ rrh tlr,irod indq. wtioh wmtd prodrcc rcoltr c$drld, a aody rr pciblc, b tbos vhirb rqtld brvEba orbtrbod hrd tho CPI rct ba ro rwborl If tho l9Ell-19&1rvtrl3c is m lqgsrsod rs tt irdq of lm, ert olmgo d'.lt oortiEtc a ubrtrCid rwiriru (3) Ps ftr Additiol Pmftrdrul Scrviocr: If GlCc rquirtl uy rd&imel fo&rrimlsrvioor &m CoYol rddirg ts ttc Scviccr c thc Cuel(C imludiqg h! Et liEit€d b irdcgrldm of, thc CurA{C Apptic{ios eft EDI c o&rr Grcou 6,*:or, Curtgt''- dall arboit n rritca ro$G* to C,uVd &r lrrt rrrvioa, CcVd sb[, iD lod fiffi, solddor fovlding tnch rrrvi(s at its lhrnouatpo&siorl rtrvicc 6o nE ud rbdadtaur [d@diti<lt (4) Fccr AdultEtots tot Rlrulrtey ChmE: I{, d any rirn &ElrI tb Tam of thir Agfoco.rfc lcaldrtirc fugol iry..f CcYd'r brincr* qs6,ru md rdd b Corvd'r co$! of poviiling tb, SrnriE€* Ccvcl Ey (a) iuuc itr &cr fuoo cmrc Scrvicc qp@ tritt tt Eticc toclrtooc, or (b) tcrniuc thir Agm upo lin ty (90) dr}lr yritca dicc b Cu.effi. (5) Billiar end Prymcats fu Phrrosv Prroqu: (a) 619r fu Dldiadolemcilod&ouebfu ftansynogrorillb.qdidtofr! sltin filc, O) CcVol ura tLc lfiodi€po AWP d Fu*.trI@ lcvF,b. To Deirili! FiciuS latultty CcVol epplicr ttc oCablhhcd oildglicr to iqcctcd prffiiptioor. (c) Bcldir! ro rtrtc ftc rchldllc, CcYd dll ryply tto lcccr of tLc Clnoadt oGtrrctsdphrorcy ruo uthc ryplic.bb rtrlc ftc rceailo. Ib ft[owfng dcoptimr rypba (D All Cali&mia ehllm.cy FEr.ripdon! rtll be piccd n tu C.lifrrir &G rchcrfulo. (D To thc G lrd rhrr itc fcc rc[c&la ratc in rdry ltde dlli rl',n Cdihie ir lcrs Corvcl'r acquiritim coctL CtrVcl wiu eply 6c lcrccr of GI!@,r codrctod tdG or O6Vd't ro.I,'ititi@ coat Tti &m.nod "!-f,dr,rl.r .!d fEf.lay bMo dtb IM. d g d t &ohad 6*rltrd rlt[dtt !d(rd!!ro.,nad6.tbri.- Augutr, Aor8ir Co.o,lided Govt[ru T?A Sqviccr Att!g"'-'r rIILAL l2-19-Ia Bd prrdcr dErEd tM trlofoS iDdlrls hltd.ttly .,.Gd (fuI' i.8 undE dnsAgccoca) fu aaq:nfuiog thc filuial ory@ds of pbmry ldlliag rutcr urotdd. lhc cced orf Cr\rd md Cblm. Ttc peda ebo uodcntrod &:rt ar or.Ertlt ildJfy, lcS4 to{Frqrdl d ttguhouy uiviticc rticL uy lced b cboglrrdAiry to, q dioidim o!, thcr piciog intica ttj oqltd r&Gr th. fiiln(lr! po|iEol od cqccldmr of both patio rt idttrU dlr 6il ^grEd. Both prtirr rgEG*'t, Wo cilcting iUo tbil Agmct rad 6ordc, ttdr @od iltrot h. tcco Ed ir to oaiurin pcidqg !.ir6lity a! iDEdGd ed mt to ba!ft .m! party !o lto iklrimf of tho o&c. AocodirSh, !o lrclrw thir En$l idcd, if CorVd rrdcrtrb aay or rll of ttc bUovi!8: (i) Cba$.lt. AW" rrco rclorr ib boe of budaes (a9, trm Modi-go to Fint Drtrto&); c G) ldrh&rAWPuthcpic|nglrdlrsi6mpgrlrtoa{urobttccrrcla thc AW? ctodo35t dc io calsrlaio b A"grit, rtrfhrr by ttc cdrdagddEtdvErulcs;(r Gri) Tmritimr tho pricitg ird.r Eoe AWP to otha indc c bcofud (c"g;, to XlLolorlb .lcqdddm Col). Ihamcy nU vill bc lrodifid rr noetrly ud oqdtb$ rcccrrry b rahrrh tboFioingiddredlirfut!.!rd. CcVd eI Fovid. C\fc rth *lorrt dncy (90) &JE Fior wrfrca lodco of 6r ctt ngc (c if nr& ncbo ir lot Ftttiarhla, rr iqdl dico re ir rtacolblc rnd.r thc circUm), rd vdtt!tr ilhdrtio d thc finociatiryr., of thc FidDg rco a hdcx chogc (a&, ryGdEo &ug G*t@.r), If Gubm dirprtc Sc ilhuatim o,f tbc famid iryert of tho piciag urcq bcrh puticr rgrcc to coop('t& h geod fitt io rcolvs cu& dirplro. t d@_!db add.ddrdFoC&, ffidfr ?rd.Ei ryl.rbdrHad[ir&drtuftFtartucorfdirhde Aryui!, erorgii CootlJred C'o\,!rrd IPA S.ryia.. Ajtffi FINAL l2-t$,f4 D (o (s) &xEIllTc Crrtltf,CllcarAgrc€ln.trt mlr CAXBMC UCENSE AORB&(ENT(li. ftdlgu8El@l}it ilcqdld byrtf.liooi b tu$cvitrr AgN.u.d(6c .ldGjtEqtE) briidritirdc{ ftspOa rcloUsOjo Ed qgrE tI th. cEr od codtlou&r AtiG Scnrls r! Fsritr by ftt1rd r"d tE*d by br 6rll bt tfiod by tta Xt Afm (r&dia3 r tm t"nlt'rlo,. ell drfltiod Ellt}l'l d t!$.tlc 86!t{.r a6d ficltb} ntilc ib 6, Dd mrffEr cailr rlldd Gdc ry uod wtr O,gl Sadcl ldl tr 3o{anlod tr ltt Fr'r. Ed lurfhu dfit CrrfrC Uano Arru. All dd!€al Eor lrd trrt nd nt drsdro d&rt -rll L!,t 6. 6irt ElLd b rA tu htftsl(rtAgs--.r. r. AocEtS t0 rlE cl,rwclttIlc.irtrr{ ,q" Srdfd[g-bMige Pdc o rEiq thc (ld(C AOdido, Oe a.I Fni& Ooilrd rili sthr3i:tdclffia q!*dtrld! ClCl&BLbfuiEr} Gum.r 6yo6 th rtc laiodo ltrurdoqmrpvifrr rlllt tua, r.o4,.uruotlcqbrdrllltcErldrrmyota,E, hrrwdr rod Ladr dfcs, Ar ro l' gxirrHo dc lLo amirn dtll AgEtr[cd, Ca't d frlt cdruairpcmn antpmd tu art htvlful ifdrrbdl]c iilnlfrod ty Orur rtqnilj r to li. (hlb6 Sayic., aamtr nrll 6a d..l0lti00 txo lllqr d rld.rh.l Urt thc 6rr sloq d tutdrn l.L.t (AtrEhEi Ilffgl)idli.yErc(rrbosbtl3tbftribbotteHr(CSiloortdrEbd&.trcdncto''Ad.rHUEdddrrdaOdO mc +cff.dty rl$d h rn#hf bc rEdc 5 rrcf, ldorial fhr. frcEdttuPdrdcisd us cNgl:ll|{dtslJh'l tell tr$ H b rll da .riblo o rto crdrc slE rt r td.b b dtu Q3a6a b edG.r. A..rx R ldytrirl UEr od No-Xdid UEr b rb rrdl$lc o ttc Cl*tC &idllirtjrE(hdlsaiooylirldmrhg*,dtyqflid&otrr.c" PHI Ib- rntdd Ur:rr rbrll tr* s oall d{e rYritslc tu 3hrb crtl[c r|[lli.d!l, tuchdhs &ItrtcoftrE acdislrrmdtalttudo'C [E"}rr.t m L d.f!!d hai (tr|?'s.ad(D l6a"fl,l dtb.qddo prEll3ld tl' tb U.8. DlprtIld of lllrlrh lod Em Sdis Edr th. Hah IEdc htrtiey rd AmmrrbiEry Aa of 1996 hblic Iry lotl9l CEEAA') ed rlr EdL hain T&oh6l b EaoGic rd ohicdIlalr[ A.t rti6 h I sccd6 11100, a rc1. of rt. Arler nurry ad nrtuffi A.r daD r llA'] ndtdAoc"F@kdrkln& ClfltsOf1,hl *rll oVbrvrsbPIII Ibb tc& lcacirfEtur br:adr?ryurata rdrir, rd' dytothofrtlor cmmn dPHl Ib6a:rildbervd, ia b tolc drcrdo,o botaubimo:Elrrrrytrftrcorurlc!ryodordd&.D. S6.aitr d l8rd.. Am r&orlo{a ld rga lh ft 6.1! to d$ rryatIo &. (l) d..drtl$sid tlr, 0i) $d;Dla3 ltc vrior bdr d afiuity od s rd .t$orirFd Ik ry hvr O ito hlC Ardicni.[' &lho Scnlca udemOr4 UnOtf ty 0trttaf rhid A&ianl Um rb[ to l{o,&*irrrl Urcq $ii) crrlg &a m| Adorizt Uzr h31cu b tlo prrru& poviLd by CcVd c fuSd tr,ldEirld I.L.q Gv) tottodsS. tf|t!6 to oonlll tn& !dd ftrdtF m.d., (v) daf r*!bi!i!1toodddrfu rdia4lif of rll pxrudr rd t6dl of &it mt Adornd frca rd (vi) ilEhg ta AdniDd Ur.lr *.[ t dlifni roquvlththclED edcradliEof tfir Afra, Chs'frE&.r rfrE lld it ndl !@ CG1/d iEUOAy in milit3 f lt rony c iqdy of . lrlrsord trr ba coryeilld. 6rvd rlll povl&rdlo 6er |o bGreb ttcraraof r sdry ha6. $s.h rydt riu io.hdc hlt rt b.li&d b E?adi!, E! b tu F..f,rrt&rlt6o dry a ttts3rit, hr ta rlol*ll hl'rlrn ry bdnfd rtrydEby Atu rd UEr, Ed abc&EddtrrG6.Eyri!d,p0) dqtE 6trmcD*r. trao&@tuatrdrgtdltr@ruddtporddorlbyctutu(gEgE.Bmbt @dbtuHIC&dlcdE!f Ar\rd |t Ee rd fidd @r rqho:nt Ea rey ltl Cm. eX rb &Er&d by ad ttmft Gdr sr of ltc Cl*{C ilpp[cr&a rd &lir Scvicr *dl rd& o CotVd'r rarrr. OcVd r*s fud$* o qar:Xy rtqt.ld rr.!G b ry Clocr hr th* it rkrliDc, h i! ldcdisdE,vidrB&oqu I.r c dit(B of ihir m,IC U(iBE AlfficryllDti.ru.Lrr,F. Crols tqrlratd<E.. &rurr rga |il (t itf!fukld rdldy b Fovilc rtc ftre Drn b Calrd hmd.r, ad (X) lt b tury rEr d horLQ$. of Ed rbu oqly xit itt rtrr ud lqoooiliti: sl|tl!+d 6 63 Fir!., rd cdrfdfhtly di.dFr ttEcrl Ed Frhd Lrrlt ifudc ue& rFlishtc ftrkd rd eLrt bclldfut h G XaiEd b rtoG nryd by ImAA frpo rEftE lodoo to Gr@, CorVd ry uodifr rEqcrilyrryndQnodrr badrrdtuCrda0 Aptldu,(bnrS*vhq adhrCcl[C Sibrarcr-ybcqlyytlry hTaEgddm" e ucxf{mAl'lDmsrtlcflolt6 rq" Lhlbd fim. Srbjcot b 60 tEE .nd cmdithr of fri! Cl'tf,IC Uc !o AtrFd, OrVd fr6& b 6eEtirig tho Lia* To (r dfu ir Sccdm 5A tdow) r liritd, reanhdrq rotu&rblq lo{Sli.adlc tica!b r Ed ulq ad dbr Adclad UEr bE iil rrc, tb clrdrc rDdi{dm vt tu C.r${C Stu oldy fu Guomrdr ou ialrlld bordrcr uo rd opador Grmcr irn srd uc fto C:rOlC Aplicfu lr rcordracc rtt ?iirdld.dcdrtdildrcldarytrdodt hlitrEd!rydt rlb!.d6&hdrtu$lld.rtntn !@ofr6.hrb, Ar$dr, C.orShC@lid6dGsvtrmal"A Sorviufur@3Il{AL f2-&f4A tr L.d, gid.r od olb iruio prddcrt o cruc by OcVd flMfd.) ad rlt Tpli.ru. br4 rra,nblf4dainr. _ B. t$tsirr. Cffi frll !o(, Ed *df Er rlhr Adcbcd ttrcn c uy tffi p@ b(I) rd, htq F[qr aotc;Norrwirlcs brtoCr.f,dC rrgf,ido c &tbo !cvb' o ry t&d D.t,, G6,d[d;ne;.;ddd*:+!dF o!+qr{E!do, (rh)uryrrloryuirqaeo"rfi*- -'6;;* " .s;;66;tu& b lEDto! cyrHlE tarucEq ffiD! doencdo ddof,tbcnrc rggucdmcrqnfu rhcffior[g d9cr{p lry- turlyppq-c(v) orythoCrtttC Appficdo c rry ;lt6. mui[+ rrO-AJaa*drrpodtldDvccrrdo 6rftddc hcdhpi&rtotina.scvisrharydaad-ato*-d-xtLd Cdad'r Flc *ritrn m.C llird Pud:r 6rur &dl aadlorryffiFvbbrrcE b ti! h,IC Apptc&n r &&s Srrvicarin(IrFlawdn! ffirdc.rvd rdtlriDgti O-nA 6idD.trur nr r 5Uy &ioOtr rrrb.deriLCrVd, t:(10 nlt l&d flgr i.-r itt I tqlt! oft1aaUf rrir:n- qnmr riri-1aim1' ** fu qar *q ryJ U"-- A3Ero + d trhich rf! t4Uo mr r tr I lo-"rrc d Crvd r e ruo,rt Sau Aldr 6{iC Uc fum !td.!r lAtt, 2D, 2q !B,d aA4E _ D. o!i.4tb !!4 Sr!1 Cqvd rU rd falt rrh df rirq, dno Ed toEcr b rd b llc Crruc.aEff.dil,rro@dm, crl**{c sftB olb! E trdE, crvd g1!? rd ry bllantFqrr rtrh 6!6t.&-;!lttq.ttnr6o. Il r&in o CaVd'r dttr L 6o irfivirtd i-r* *6! kv.l i7#, drd "-.-oni6th Oo --rrl:o:lt rd rlb E! dltr Oodd hra. NCtc Gamc q ry edcffi'E frlle ry srE*b dghl 6 c @[od, c ry d.r d3b dc ttr ifc ryrty r Ori Ut a O q*CArpllcdo, Doodo or GrVd h. Cclrol rEttr terigbl rt ry todl! rit rfrccrlo d #rr tAilry6hm., bndogdrg!fr""r d_6.crd(ce|?u"ao, ccrrc sfo r(Hr-srrvlccrpviatd-afup,naenrrydEtrfu.aIo.USoftcCaArc ADiU..doc -E n-r+s Mffir od Adlrr cavd-Dryrrfue.lD.rtu r@ adb do"a'-dr r ofrbcrtldcAIDliEd. d Hdc liE tu rb llFor d vrl8&g tu orurr ad rdcird tnr rt *g ao or*rcA|?Hm b -.!gt!.o-rq F n d|hlr-Cdac Lir?" A|,!a.or cb:vd fE'lrr Oo ritht b lodrr& r+-d$rlq{.arylddsd lh.dr r btGCrd{Ciphrlioh ltoaaa G!tu a rd-Arlaiid Uioerobacald i'!E fit **a-o,d4 oyntfrrodm,r-rt. rofu orccvcl ,ngiuuoo#c, lEilrd.r !o cil{q r r& trrao&, cr.ran* .IlE rD FrdL i.f, E EG rmdc it,d";dEod d!fusqfu,r tdlhtEt' -t E t nlIrsIflrcrIrrB]TAiNTDl.ATCIAXDSIFmT A CoVd HErer (f,lirni.r. Sqd b r ltt,. oo|lCllco rith iL6 Er d cqrarx-,.46L Or*t"u6! .AltEd' cavd er! b rqotrb lb Fuv/id!0 Ed ldirddl taHr,rq,.ocrr. rd & qr&oa(rq*l p T.-e-g+{c epsdo t hr (:Offi-reE|,} ru crirc rcraar i -.itl-i odldog by 6rvd tm tia b rr.T_i'r-ppu, n$ r dhg w haioirny, -r-r,r,t qrdS .fid4 rdqt,dh: trtn,q Foridcd rA Eodftdor irll mt h to rgrg6 d!F.t tii ecft,uui if Oo illlh. Sfuudlid bytu Gm &orbfirr rd all 6rrra oo&cdoirory tiid. 6ry to6;e"dr Iffis dtu.rlrc@riodn ffirrrucrrru b Dtub fudr dlttud lid if F# oivJ r"u g"t6m lun|bb g*rtrtira rdo of ry t!$nd m&, - u qf*q$-ryi0uillil& Elryt_tu tu Crdac herom, tti.h rin E Flvidd tyoav4c.G t[ bc rqorillo ftr olrridg Ed ffi:ii-r'tr r[ rrnlt rdnr:, q&Ecr, Iiu rclr uddt.tlg*'''-.tc.rto. E"iGC 6d d.r imr aEyis_trTt ldtt thd lig,odcr nprih iltU:d:frUfu,tcstdrldo.D.bbCtubHrd EGsCrd(CApllgrn!-dCrirc SiEr,;d-ddit.Ef-. c Ftg ryi vlll !ord& Fat_reat qrlrr e*r c rb Crtlttc 4ptd- ri;dr -d tyu{gfiot-ryq &t Ftiny L.ra_t[. tr of,fl !-r.-d r r p:r pd6c lHii ItG, -"rtfu tofidryi - o' I6c{4-r@* oald xr[ c ruHa rar o o rran ry rtdtd i-ro-u.b *Graordr md hrdu - , GDldrycffidd debd dorri6!i.. n td;!!rFn c72)t-i..a-"c!dq0e.rtu'i dr'arb.b6. crdacrpdicdlo'le&i,d rfqli.Eb6mdio-*6or*s.Jr*& qrta l{odoilo+ Cdld tltl !.txDL +tt o drn$-nmiri! xrb lvt3r oO 63o 16,nrr ocso tE tby rc frrdriqj grrty. . F. -&@. tuV-d ritl ''ldoal ud u: rrodlc &tr 6 o.bh E! rrru rtlujh rLc ol of furvrltqvirtdfiv&ffi OpI{) odd.rr@ly Ary Eity vkffiC. tj Ufa Oo6 COI* *U D.Faptrrttps,lal b ee. . (l DirE!?vq' nd E!ry. Cqt/d y t u rerbb 6rrr !o pqtu lirhdy bdp. drcdid rb a t!w$ -atl! rll &bhG rrr. c.cvd-h iopl@.Grd tint prly hrbp d rauo r'r'.oloar io i.l+ rslr tpdrsvqv of dlr cqvd ufrar rrdtrt lcd brLacd wb 208 srqi a arz, rr dry Eq, qoa. ftr foirry.ct*]I ill::D.E4mco.rq BT+ F!6. sel. 6cvr er*ra c u o .uk ;;-Hu-d.-rTlLauty, r!fudd cmEk& lilh| od bd brhoql q,srdo Errr1rotrtG !a Lr rtr quGtrty ro ado ddfty d tr.pEtr fb Crd{Chiridviy. n "&'!. uF!. ac r&rd ilb . 6raSlatr rldtlfu I'bFdIec d ltir t=-- - -q+b loEdd rd pgtav i&do drbhd..sdav d to&hd chb rtubFirtrr'codlatki.. Asgunr. Crcdgn CoDro&ldld Crorrcr.''..-,t TpA llcrvir Aallad HNAL 12-1914 23 a ^Ifl.Ica'rloNst(IllcDl0cltlurtA DICJE; 1l, II|E qIENT AI,WED Bf ^XflIC.ANA I.JIW, EXCET FON. TffE UXNE)WARMI'INESIESCNIBEDIN IIIEXA$N,A( E8MEItT. @TVELMAXES NO gIIlEN, VARX.INIIBS, EonESS, IMPIIED Ot STATID*Y, AND EiPIESSLY DISC[,/|II,!S AI{Y lllpu@ w RRANIIBS Of TaEXffiANTAEILITT, FITNETIS F(X, A PAEI'CI.'I.AB PI'NPIOSE OqD TIII.E SA FACI TT qJi{LITY AI{D NONESRIN(EIIE{T,B, b&*Jft' Cumc emddp td tu bin r h dily I uo3rboi, hErE rd umaidrbGvL@( !d ta tb diry dft.6.b r odu rtr GrrdrdC AplUdo L rtlarh c tb tm adHrat, d;rlanlsviaprovlHbyrirurl{rdlwtlutdrt [. CTXVEL SIAIINOI BB tEFt$Blf,a frm.C1'SIUIR'8 INABIUTY 10 AOCBSE (x. I'S TBE C.ATE'C &?LICAJTION [' rHB BXIETIT C4I'SE' EY PATIITB8! q. tNrElIrPIIO{E Op ANy EAXDWAnq EOPTWAAE @. SRVICES PR(MDED By CUBIOMR. S.THITI' PARTY PXOVIDBTA C. CrdtlC rddo. Ct lIOMEx. A(X!{(IWI^@(AS AND AG,EB TEAT OORVIL DOES NOf VARLI|NTIIiAT TE CARBTIC ADPUe.ATTON OR (nIUNE ERVrCEE AXB Bnnon FnE TI|AT CU$OraB. WILL EE ABLBTO AMSS ON. UgE ITIE CTT8lrc AP"{JCAIPN q, ONIJNE SERVICET] WTTffi'T TBMIT(!, ORDalltlrJPTlqlas, (n rflaT IE clnELc sTE ttD c.ARB{c Appuc^ltol{ ArB NOr 8l,lrcElr[,a rOtNrrt soN, ATrAcK oa@MrutB* vlnut INEtpx.D. Nffi hriE CIIfilMB.A(ru8lIAATO VELXIIII{qIlE Il EIX Fr(X. DAMA(ES AXMII|C, Ff,Oid AIiIY DNEACI1 TJNAUIMEE' AOCES' 10, MXS'E G, of,, I}{TNU$OT NTq, CUSIOiIR. DATA N,g,trXI(' O{ @f,VE'3 SERVEN{D G, AI{Y NETWOBf,, UBE) DY CUSN}{B TO NE ErIEfT ST,!GD MA(ES WnE BETiOND @RVE'8 nEASONAEI,A OO|TXOL I. I,C!!IED IINN ANDIMNAIION rt Llcan Ta- n& OrdaC lia. Art-rrr't -jl bc &dc r of fu B&cdw Ib ra{ uall rdrddirl. povlddbdr, *dl -.rs"*c"ny55r4oqido ccdrt'n dtalltAg+(ti!6 d6lCrdfC IJEEA3II '',r', ttu.1br-1gi,1& ftI,ahdo tu Comiaca. Efu lrtl tll hrE rh3 tth b grir! ttdr clrtl{C uEro Atrffi hoyrm chrelrlo, *ofuy(Xl) &yr rrih&bt3o,6E!sV.C Tcraiado tu tur lldr Crrdr{C liur Atrd ry hG n-rt-.d b dtfur Drqr ft. roE rr blort (,F lltv (t0) dryt rttlrr ldca U th. 6.r prty hEdt! a (bb * ry raELl FUt tu d rb Ajru ldd6 !d ort. rd tt!.6 Fla b ih. rd d r.t tlt FO dry pEio4 (l0 Coduo h*li.dy d ritrr lds iftuoltr Drtt/ 6 to rb hiarr, tr dadrs |.'.:.r- ib totb:r q..L-, EG.ta .t I nrrlt d o dfDad, rDdldE btt3hrad cod5ordttir Oldrc UcEEAg!.aO, a(ffI) +dEhrEda*rdxtundc. lhc o&r p$ bm bshrEt r td F6io !& rEt tohqty, rEdrtrntip, il rtocd, odilrr !Eog*r+,c(EDod6 a cmgrSl! Foorifog; c if oy rd Foo..rtqa t irdn d r!d!n 6! drr (rd rt rlirdrat rih dqy (90, d{/r}D. &S3l.Irri1ds1 Erp&dm **-'rair dtbLGra{C lb-Agrad frU f.,Eb$lto,rir e: O Cc\rd &[pvi&bxitttlyFlFiary rbtdqfu o G+or, U &. qrt'd&rua h rtid ii-d d CcVd rr lto Eatildo d ltdl Ctt*lc UEr AllEq Gi) r[ [or fr&d ttldE llit cr{C ri-- AaE-i-ttial r.ilirrlc irtstdy, (tlt dl rirt! io r- tb CrdlC rfpplicrdo nd (LXar Ssvft:r &ll m ddy, rd Gv)!+ DiV fil qdy rm rlt i6oio, d@d, nlb ed e rafe bdq;hg b lt. 6r Fry rddod b tf,lr CrlldC r t.--c Agnroat ri[rttr h pid r dauic eq, herfug ritt* unldo rtt oodiddl lftdodth! otr F$' th.n s!E& h lt' pdo, Ftr'eLld d !.V ry rd! e (f) cQy dnrt Edb tu nlltldmlu.E lhEbtl Elrta btiasr-t rylypovirtcdb thocaaryhia .rirrbMaAllro4 ryrfihdrcdo&trhr.toflic HdCUo.A| a!!tFlfib ddi!4 rdtotlto*ajporldotll rvirrtcrr.t ai. a, ttir H{C Ucar $*'r' saturr lB+, 28, 2D, 4 d 5E TLtb@n-carnEodd.l-a diryed.dft hd-rldrydtorilrHcrl#hdrtu6.r&rdn-EadtuH.1 Aogrre Gooiiir Coomuddod Go1@ca T?A Scrvbll AgrEc'rrat FIITIAL l2-19-I4 26 IXXIBITI' CorVd Ccd&rb of Ilrrnrcc at[DlFl LmDdb.-{h-haEf, lurrha_odr-.rfr.*{alpqdaryffidrdlbhr..dryul"ich.a6il|i*dtrnf &fdrrth.ddftHi" :lugpa, Cno8il Cmlid.Ut Gown'.'-,i T?A Sqvicor Agtlo.lE r FllIAL 12,19-tan CERTIFICATE OF IIAEIUTY ITEI.IRATEE .aDaFrf, This document contains confidential and proprietary information of the Parties and may not be disclosed or duplicated without the prior written consent of the Parties. CorVel 2016 August Georgia Consoidated Government Amendment 2 (Renewal Pharmacy and Network Solutions Updates) 11-3-17 2 EXHIBIT A RIDER Pharmacy Benefit Program Terms and Conditions I. DESCRIPTION OF SERVICES. (a) CorVel shall be the provider of a Pharmacy Program inclusive of a PBM and a Provider Network representing Participating Pharmacy Providers that are obligated upon and after identification of a participant within CorVel’s PBM to: a. Accept a contracted rate, and b. Apply mandated processes and CorVel’s Formulary and Concurrent Drug Utilization Review program at point-of-service before dispensing prescribed medications. (b) In addition, CorVel provides pharmacy audit, review and payment services. II. DEFINITIONS. (a) “AWP” shall mean the Average Wholesale Price for a Brand or Generic Drug Product. CorVel bases Customer pricing off of the reported AWP value from Medi-Span and the date of service. (b) “AWP Discount” shall mean the PBM discounts CorVel applies, per Customer’s negotiated rates, to Covered Brand and Generic Drug Products, Compound Drugs and Specialty Meds. (c) "Brand Drug" shall mean a Covered Drug defined as a brand name drug in PBM proprietary Generic Code Conversion ("GCC") logic. In the adjudication process, CorVel applies Customer’s negotiated Brand Drug discount rate to the AWP value of Covered Brand Drugs. (d) “Compound Drugs” shall be systematically identified when processing through the PBM via the Formulary. In the adjudication process, Compound Drugs require Customer’s approval, and are priced at the lessor of: i. Customer’s AWP Discount pricing by ingredient plus the dispensing fee, or ii. CorVel’s Acquisition Price plus a management and dispensing fee. (e) “Concurrent Drug Utilization Review” (“DUR”) shall mean the algorithm systematically applied at a Participating Pharmacy before dispensing that considers the Presenting Drug’s safety and efficacy in context with other drugs that have been dispensed. In addition, the algorithm includes applicable protocols and guidelines based on the This document contains confidential and proprietary information of the Parties and may not be disclosed or duplicated without the prior written consent of the Parties. CorVel 2016 August Georgia Consoidated Government Amendment 2 (Renewal Pharmacy and Network Solutions Updates) 11-3-17 3 Presenting Drug and specific claim history, such as the time period from the last fill of the same Drug. (f) “Covered Drug” shall mean the Drug Product that is processed through CorVel’s PBM. (g) “Emergency Fill” see Good Samaritan Fill, subsection (l) below. (h) “First Fill” shall mean a prescription filled by a Participating Pharmacy for a limited supply of Covered Drugs for a claim that is not, at the time, eligible. First Fill transactions follow CorVel’s First Fill Formulary. Customer is responsible for payment of drug charges processed through its First Fill Program; CorVel assumes no liability. (i) “Formulary” shall mean drug/drug class and brand/generic specific triggers systematically applied at a Participating Pharmacy before dispensing a Presenting Drug that prompts the pharmacy through its adjudication system to either: dispense the Presenting Drug, convert from brand to generic, attain approval to dispense, or deny the Presenting Drug outright. (j) "Generic Drug" shall mean a Covered Drug, whether identified by its chemical, proprietary, or non-proprietary name, that (i) is accepted by the FDA as therapeutically equivalent and interchangeable with drugs having an identical amount of the same active ingredient; and (ii) defined as a generic drug in PBM proprietary Generic Code Conversion ("GCC") logic. In the adjudication process, CorVel applies Customer’s negotiated Generic Drug discount rate to the AWP value of Covered Generic Drugs. Notwithstanding the foregoing, for Single Source Generic Drugs, Customer’s Brand Drug AWP Discount may be applied. (k) “GCC” refers to PBM proprietary Generic Code Conversion logic. GCC logic converts Medi-Span codes to the brand and generic codes used for claims adjudication. (l) “Good Samaritan (Emergency) Fill” shall mean a limited supply of Covered Drugs that are outside of the Formulary and typically dispensed outside of normal business hours (overnight, weekends or holidays) by a Participating Pharmacy without Customer’s or CorVel’s approval in order to meet, in the pharmacist’s professional judgment, an immediate or urgent need. Customer is responsible for payment of drug charges processed through Good Samaritan Fills; CorVel assumes no liability. (m) “Mail Order Program” or “Home Deliver Program” shall mean the managed program from which Covered Drugs are dispensed and billed through CorVel’s PBM. A pharmacy’s status as a mail order pharmacy does not indicate participation in the CorVel PBM Mail Order Program. Mail Order participation is limited to designated pharmacies operating within the strict parameters of CorVel’s Mail Order Program. This document contains confidential and proprietary information of the Parties and may not be disclosed or duplicated without the prior written consent of the Parties. CorVel 2016 August Georgia Consoidated Government Amendment 2 (Renewal Pharmacy and Network Solutions Updates) 11-3-17 4 (n) “Multi Source Brand” shall mean a Covered Drug specified as a brand name drug available from more than one manufacturer as determined by CorVel primarily using a combination of data fields provided to CorVel by Medi-Span (or another nationally available reporting source that may be selected by CorVel). Multi Source Brand Drugs are eligible for conversions to Generic Drugs at the Participating Pharmacy. (o) “Multi Source Generic” shall mean a Covered Drug specified as a multi source generic drug as determined by CorVel primarily using a combination of data fields provided to CorVel by Medi-Span (or another nationally available reporting source that may by selected by CorVel). Generic Drugs in their six month exclusivity period or limited supply drugs may be excluded from Multi Source Generic Drugs. (p) “PBM” shall mean Pharmacy Benefits Manager. CorVel performs as the PBM on behalf of its Customers. (q) “Presenting Drug” shall mean the drug ordered by the prescriber and presented on a signed prescription to a Participating Pharmacy and processed through CorVel’s PBM. (r) “Rate application exceptions,” per Billing and Payments of Pharmacy Program (below) sections (d) and (e), apply when either State Fee Schedule AWP Values or Customer’s Negotiated PBM AWP Discount rates are lower than CorVel’s Acquisition Price. CorVel’s Acquisition Price reflects CorVel’s cost of the Covered Drug plus a processing and management fee of 10%. (s) “Single Source Brand” shall mean a Covered Drug specified as a brand name drug available from only one manufacturer as determined by CorVel primarily using a combination of data fields provided to CorVel by Medi-Span (or another nationally available reporting source that may by selected by CorVel). Single Source Brand Drugs are not eligible for conversions to Generic Drugs. (t) “Single Source Generic” shall mean a Covered Drug as determined by CorVel that may not have been purchased by pharmacies at standard Multi Source Generic Drug rates because of limited manufacturers, limited supply or exclusivity rights. In the adjudication process, Customer’s Brand Drug AWP Discount value may be applied to Single Source Generic Drugs. (u) “Specialty Medications” shall mean certain pharmaceuticals, biotech or biological drugs, that are Covered Drugs used in the management of chronic or genetic disease, including but not limited to, injectable, infused, or oral medications, or products that otherwise require special handling. In the adjudication process, Customer’s approval is required, and Customer’s Brand Drug AWP Discount value and dispensing fee is applied irrespective of the Presenting Drug’s GCC (Generic Code Conversion) status. This document contains confidential and proprietary information of the Parties and may not be disclosed or duplicated without the prior written consent of the Parties. CorVel 2016 August Georgia Consoidated Government Amendment 2 (Renewal Pharmacy and Network Solutions Updates) 11-3-17 5 (v) “State Fee Schedule AWP Value” shall exclusively mean the value of a Covered Drug calculated under an applicable state’s posted AWP fee schedule’s Brand and Generic Drug multipliers (AWP value plus/minus the listed percentages) and the state’s posted dispensing fee. For PBM pricing, CorVel does not honor any other values or indices that may apply under an applicable state’s fee schedule. III. DELIVERY OF SERVICES. (a) CorVel shall provide its Pharmacy Program’s PBM and Network for the benefit of Customer. (b) Eligibility, First Fill, Pharmacy Identification (ID) Cards, and Mail Order/Home Delivery. Pharmacy ID cards contain the necessary data elements to enable a Participating Pharmacy provider to electronically process through and transmit claim data to CorVel’s PBM. The electronic transmission that occurs at the point of sale is required for application of Formulary, Concurrent Drug Utilization Review and contractual pricing. a. Customer agrees to promptly provide CorVel all information needed to produce and distribute Pharmacy ID cards to Eligible Claimants. Eligible Claimant information may include, but is not limited to, claimant name, address, social security number, cell phone number, home phone number, and email address. b. Subject to applicable law, Customer shall require Eligible Claimants to use the Pharmacy ID cards at participating network providers in order to facilitate the Pharmacy Program. Also, Customer agrees to require the use of pharmacy network participating providers to Eligible Claimants as appropriate. c. Distribution of Pharmacy ID cards does not guarantee that Pharmacy ID cards will be appropriately utilized by Eligible Claimants or Participating Pharmacies; therefore, Customer understands that claims assigned by Pharmacies to third party billers or paper bills submitted by the Pharmacies are not adjudicated through the prospective PBM. d. CorVel, at its sole expense, agrees to produce and distribute Pharmacy ID cards to Eligible Claimants upon receipt of all necessary Eligible Claimant information from Customer. CorVel will also send an introduction letter to the Eligible Claimant along with the Pharmacy ID card. e. At the initial stage of injury, a claimant may be issued a temporary Pharmacy ID (First Fill) card or processing data may be shared with the dispensing pharmacy for an initial, one (1) time purchase of a pharmaceutical product with a recommended course of no longer than fourteen (14) days, or such days limit as established by Customer. This document contains confidential and proprietary information of the Parties and may not be disclosed or duplicated without the prior written consent of the Parties. CorVel 2016 August Georgia Consoidated Government Amendment 2 (Renewal Pharmacy and Network Solutions Updates) 11-3-17 6 f. CorVel will provide access for Eligible Claimants to the PBM Mail Order Program. CorVel will work with Customer to establish the parameters of the Mail Order Program and the process which will be utilized to encourage Eligible Claimant use of the Mail Order Program. (c) CorVel’s PBM will present and tailor a proprietary Formulary to Customer. Upon presentation of identification to a Participating Pharmacy, the Formulary will trigger the Participating Pharmacy’s adjudication system to either: i. Automatically dispense certain medications, ii. Attain Prior Authorization (PA) approval from CorVel to dispense, or iii. Deny the medications outright. In addition to Customer’s Formulary, Claimant Level Formularies can be built at the claim level upon Customer’s request. (d) CorVel’s PBM will implement a Concurrent Drug Utilization Review (“DUR”) program on behalf of Customer, with permitted program edits as directed by Customer. Concurrent DUR includes a review of the drug history at the time the prescription is presented. Absent Customer’s directions, DUR shall be performed in accordance with CorVel’s PBM’s standard service model. IV. BILLING AND PAYMENTS OF PHARMACY PROGRAM. (a) Financial obligations of parties. (i) Customer shall be financially responsible for all drug charges incurred by claimants for dispensed medications processed under CorVel’s PBM. CorVel assumes no liability for drug charges with the exceptions noted below in subsection iii. (ii) If the CorVel claims professional determines, upon receipt of CorVel’s PBM invoice, that specific formulary and non-formulary drugs should not have been dispensed, the CorVel claims professional should inform the PBM as soon as possible. 1. The PBM will request a reversal from the Participating Pharmacy. If granted, CorVel will reverse the drug charges, however, if the Pharmacy does not grant the PBM’s request, Customer is responsible for payment of the drug charges; CorVel assumes no liability for drug charges with the exceptions noted below in subsection iii. 2. Upon CorVel’s claims professional request, CorVel’s PBM will include the specific prohibition triggering the request for the reversal in the This document contains confidential and proprietary information of the Parties and may not be disclosed or duplicated without the prior written consent of the Parties. CorVel 2016 August Georgia Consoidated Government Amendment 2 (Renewal Pharmacy and Network Solutions Updates) 11-3-17 7 Claimant Level Formulary so that the Claimant Level Formulary will block subsequent re-fills from processing. (iii) Within five (5) days of receipt of an invoice, CorVel’s claims professional may dispute charges for drugs that were dispensed in error, triggering CorVel’s PBM to reverse the drug charges, by notifying CorVel for any of the following reasons: 1. CorVel’s PBM and/or the Participating Pharmacy’s violation of Formulary or Utilization Review Parameters set forth in Customer’s DUR program, or in the Claimant Level Formulary; or 2. Duplicate or inadvertent entries or other clerical mistakes on a PBM invoice. (b) Invoicing and Payment. i. On a per Covered Drug basis and directly to the claim file, CorVel will invoice Customer daily for all drug charges and fees related to the PBM. ii. CorVel shall invoice and bill pharmacy fees to the specific claims file. (c) CorVel uses the Medi-Span AWP at pre-settlement levels. To maintain pricing neutrality CorVel applies the established multiplier to impacted Covered Drugs. (d) Relative to state pharmacy fee schedules, CorVel will apply the lesser of Customer’s negotiated PBM AWP Discount rate or the applicable State Fee Schedule AWP Value with one exception: to the extent that the State Fee Schedule AWP Value in any state is less than CorVel’s Acquisition Price, CorVel will apply its Acquisition Price. (e) Relative to Customer’s negotiated PBM AWP Discount rates, CorVel will apply the negotiated rates unless the following exceptions apply: i. CorVel applies CorVel’s Acquisition Price on transactions for which Customer’s negotiated PBM AWP Discount rate is lower than CorVel’s Acquisition Price. ii. Compound Drugs and Specialty Medications are priced per Definition subsections (d) and (u). (f) Both parties understand that pricing indices historically used (including under this Agreement) for determining the financial components of pharmacy billing rates are outside the control of CorVel and Customer. The parties also understand there are extra-market industry, legal, governmental and regulatory activities which may lead to changes relating to, or elimination of, these pricing indices that could alter the This document contains confidential and proprietary information of the Parties and may not be disclosed or duplicated without the prior written consent of the Parties. CorVel 2016 August Georgia Consoidated Government Amendment 2 (Renewal Pharmacy and Network Solutions Updates) 11-3-17 8 financial positions and expectations of both parties as intended under this Agreement. Both parties agree that, upon entering into this Agreement and thereafter, their mutual intent has been and is to maintain pricing neutrality as intended and not to benefit one party to the detriment of the other. Accordingly, to preserve this mutual intent, if pricing neutrality does change and CorVel undertakes any or all of the following: i. Changes the AWP source, or other source if AWP is not applicable, across its book of business (e.g., from Medi-Span to First Databank); or ii. Maintains AWP, or other source if AWP is not applicable, as the pricing index with an appropriate adjustment in the event the AWP, or other, methodology and/or its calculation is changed, whether by the existing or alternative sources; or iii. Transitions the pricing index from AWP, our other source if AWP in not applicable, to another index or benchmark (e.g., to Wholesale Acquisition Cost); Customer’s negotiated PBM pricing will be modified as reasonably and equitably necessary to maintain the pricing intent under this Agreement. NETWORK SOLUTIONS DESCRIPTION OF SERVICES Bill Audit, Review and Payment Services Terms and Conditions 1. DESCRIPTION OF SERVICES (a) CorVel’s proprietary computerized bill review software program enables an application of the appropriate Fee Schedule or usual and customary value, and further value-added applications subscribed to by client which includes PPO, Professional Review, Enhanced Bill Review (CERiS), Onsite, and Check writing Services applied to medical provider bills (“Provider Bills”), hospital bills (“Hospital Bills”) and, both together, “Bills”). (b) Fee Schedule or usual and customary services includes: (i) review of current procedural terminology (“CPT”), revenue code, healthcare common procedure coding (“HCPCS”) and national drug code (“NDC”) at the rate is published and incorporated into the state fee schedule or usual and customary value. (ii) allowance based on specified conversion factor (s) multiply by referenced value(s) 2. DELIVERY OF SERVICES (a) Customer’s Obligations (i) During the term of this Agreement, unless agreed to otherwise by the parties in writing, Customer shall utilize CorVel exclusively (even as to Customer) for audit, review and repricing services for Bills related to workers’ compensation, auto liability and general liability claims. A breach of the foregoing obligation shall constitute a material breach under this Agreement. This document contains confidential and proprietary information of the Parties and may not be disclosed or duplicated without the prior written consent of the Parties. CorVel 2016 August Georgia Consoidated Government Amendment 2 (Renewal Pharmacy and Network Solutions Updates) 11-3-17 9 Without limiting any other remedies available under law, a breach of the foregoing obligation with respect to PPO (as defined in Schedule 7) Provider Bills will result in immediate termination of all PPO discounts provided by CorVel. (ii) To facilitate timely processing by CorVel, Customer agrees to deliver to CorVel (A) each Provider Bill no later than ten (10) days after Customer’s receipt thereof, and (B) batches of Provider Bills on a daily basis or as volume dictates. (iii) Customer shall process PPO Provider reimbursements within fourteen (14) days from receipt of the corresponding Bill Review Audit analysis from CorVel. (b) CorVel’s Obligations (i) CorVel shall provide Bill Review Services described herein to Customer upon receipt of specific requests from Customer. In the absence of instructions from Customer to the contrary, which CorVel must approve, Bill Review Services shall be performed as described herein. (ii) Bill Review Services shall be completed within five (5) business days of CorVel’s receipt from receipt by CorVel of all necessary billing information from Customer (“Complete Billing Information”). (iii) CorVel will be responsible for monitoring, “flagging” and returning to Customer duplicate copies of a Bill (“Duplicates”). (iv) Any conflicts or complaints from medical providers (“Complaints”) concerning Bill Review Services completed by CorVel initially will be handled directly by CorVel. CorVel will provide an initial response to a Complaint within one (1) business day following the date on which CorVel received the Complaint. CorVel will send a written response to the complainant within five (5) working days that summarizes the nature of the Complaint and the steps CorVel has taken to resolve it. A copy of this response will be sent to the attention of the designated Customer representative. Different or more specific parameters of CorVel's authority to respond to and resolve Complaints hereunder may be agreed to the parties. Further, Customer shall have the right, but not the obligation, at any time, to interject itself into a Complaint between CorVel and a medical provider and to resolve the Complaint in a manner acceptable to Customer at its sole discretion. Notwithstanding the foregoing, Customer shall retain full responsibility for payment of all benefits and any other expenses or services required to be paid or provided under applicable policies or state and federal workers’ compensation laws. (v) CorVel agrees to supply Customer, at no additional cost, in the format in which it is then customarily stored by CorVel, a transmission or tape reflecting the results of the Bill Review Services provided hereunder. Such data shall be provided as to further allow for the application of Bill Review fees to the individual claim file, the preparation of insured specific savings reports and the payment of Bill Review fees. (c) Savings for the Fee schedule or usual and customary service shall be: (i) for states having a state mandated Fee Schedule: (A) the medical provider’s original bill amount; less (B) the billed amount resulting from the allowance based on specified conversion factor(s) multiply by referenced value(s). (ii) for states not having a state mandated Fee Schedule: (A) the medical provider’s original bill amount; less (B) the bill amount resulting from Usual and customary value. (d) Scanning Services This document contains confidential and proprietary information of the Parties and may not be disclosed or duplicated without the prior written consent of the Parties. CorVel 2016 August Georgia Consoidated Government Amendment 2 (Renewal Pharmacy and Network Solutions Updates) 11-3-17 10 (i) CorVel shall provide Optical Character Recognition (“OCR”) Services set forth herein to Customer on request of Customer. Upon receipt of such request CorVel shall scan all bills and attached medical notes delivered to CorVel necessary for providing Bill Review services within seventy-two (72) business hours of CorVel’s receipt of such information. Customer shall mark and date/time stamp the claims as instructed by CorVel. (ii) Subject to applicable law and obtaining any required authorizations, CorVel also shall provide OCR Services for such additional claim-related documentation as Customer reasonably requests, for example, case notes, peer review information and independent medical examinations. (iii) All material scanned by CorVel hereunder shall be accessible to Customer on the Internet pursuant to CorVel’s CareMC Agreement with Customer. Professional Review Services Terms and Conditions 1. DESCRIPTION OF SERVICES (a) Professional Review Services. CorVel may provide professional review services to evaluate various state specific complex rules and verify coding by providers are valid. This can include clinical review to validate coding is correct for all applicable Provider bills, Ambulatory Surgical Center bills, and all Hospital Bills (inpatient and outpatient) including: (i) review and analysis of codes, charges and billing structure for incorrect coding, incorrect billing, bundling, and up-coding of procedures which effect Fee Schedule values; (ii) review of bills, records, and documentation by a nurse and/or coder; (iii) separation of charges not related to the compensable injury; (iv) review and apply complex state specific rules; (v) application of utilization review determinations and clinical edits (vi) diagnostic related group validation (i.e., verification that the diagnostic related group billed is appropriate for the services rendered); and (vii) cost shifting of revenue and CPT codes. 2. DELIVERY OF SERVICES (a) Unless CorVel otherwise notifies Customer, CorVel shall complete Professional Review Services and return the reviewed Bills to Customer, with any adjustments to identified overcharges, within ten (10) business days from receipt of Bills. (b) Savings for the Professional Review Services shall be: (i) for states having a state mandated Fee Schedule: (A) the bill amount in the Fee Schedule; less (B) the bill amount resulting from the nurse review services. (ii) for states not having a state mandated Fee Schedule: (A) the medical provider’s original bill amount; less (B) the bill amount resulting from the nurse review services. (iii) for states having a state mandated Fee schedule (A) the medical provider’s original bill amount; less (B) the bill amount resulting from complex review services. This document contains confidential and proprietary information of the Parties and may not be disclosed or duplicated without the prior written consent of the Parties. CorVel 2016 August Georgia Consoidated Government Amendment 2 (Renewal Pharmacy and Network Solutions Updates) 11-3-17 11 (iv) CorVel shall pay bills on behalf of Customer when reviewed by CorVel in a timely manner in accordance with all state guidelines. (v) CorVel will identify all bills that are not eligible for Professional Review Services due to: (A) compensability; (B) a pre-negotiated rate with Customer or other previously established discount; (C) services that are “review only” due to litigation or other non-payment issues; and (D) duplicate bills. (c) If a medical provider questions the adjustment and/or balance bills the patient, and the claim payor notifies CorVel of such communication, CorVel will provide documentation of its findings. If the hospital provides corrective or qualifying information sufficient to alter our original adjustments, CorVel will revise its report, advise the claim payor of the new, corrected adjustment. Only in the event of a successful appeal of the reduction of the bill by the medical provider shall Customer be entitled to receive a credit for the portion of the fee previously charged for the amount of the adjustment successfully appealed. Enhanced Bill Review Services (CERiS) (Hospital Bill Itemization Review Services; Negotiation Services; Implant cost Review Service) Terms and Conditions 1. DESCRIPTION OF SERVICES (a) Hospital Line Itemization Review Services. CorVel’s Enhanced Bill Review Services (CERiS) are performed on Hospital Bills (inpatient and outpatient) in excess of two thousand five-hundred dollars ($2,500) and consist of procurement of actual bill itemization, (i) a line-by-line validation and comparison of the itemization description charges actually billed by a particular hospital to what CMS billing guidelines allow to be separately billed for in order to disallow inappropriate charges, and then will compare the valid itemization descriptions to the average itemization description charges utilized by other hospitals within a pre-designated geographic area, and and (ii) a review of charges that fall outside of any pre-contracted discounts or fee schedules, and generates payment recommendations in accordance with the Customer’s “Payors Allowable” language. This service does not itself include negotiation services nor Implant Cost Services. (b) Negotiation Services. CorVel’s Enhanced Bill Review Services (CERiS) can provide negotiation services with respect to all Hospital Bills (inpatient and outpatient) in excess of two thousand five- hundred dollars ($2,500). CorVel will contact the provider for agreement of the negotiated rate. A signed agreement regarding such rates will be maintained by CorVel. CorVel will use its commercially reasonable efforts to enter into an agreement regarding negotiated rates in accordance with a mutually agreed upon schedule. (c) Implant Cost Review Service. CorVel’s Enhanced Bill Review Services (CERiS) can include Implant Cost Review services with respect to the applicability of the Customer’s “Payors Allowable” plan or policy language that specifically addresses implant payments. CorVel will identify and provide the manufacturers implant cost through its proprietary repository of national implant invoice data. CorVel then determines the recommended payment in accordance with the Customer’s “Payors Allowable”. In the event there is insufficient implant invoice data for the requested implant, CorVel will notify the Customer and CorVel shall not be responsible for any costs, fees, damages or penalties for any such inability of CorVel to produce a cost savings per Customer’s request. 2. DELIVERY OF SERVICES This document contains confidential and proprietary information of the Parties and may not be disclosed or duplicated without the prior written consent of the Parties. CorVel 2016 August Georgia Consoidated Government Amendment 2 (Renewal Pharmacy and Network Solutions Updates) 11-3-17 12 (d) Unless CorVel otherwise notifies Customer, CorVel shall complete Enhanced Bill Review Services and return the reviewed Hospital Bills to Customer, together with a written summary of any adjustments to identified overcharges, within ten (10) business days from receipt of Bills. (e) Savings for the Enhanced Bill Review Services shall be: (i) for states having a state mandated Fee Schedule: (A) the bill amount in the Fee Schedule; less (B) the bill amount resulting from the Enhanced Bill Review Services. (ii) for states not having a state mandated Fee Schedule: (A) the medical provider’s original bill amount; less (B) the bill amount resulting from the Enhanced Bill Review Services. (iii) CorVel shall pay bills on behalf of Customer as reviewed by CorVel in a timely manner in accordance with all state guidelines. (iv) CorVel will identify all bills that are not eligible for Enhanced Bill Review Services due to: (A) compensability; (B) a pre-negotiated rate with Customer or other previously established discount; (C) services that are “review only” due to litigation or other non-payment issues; and (D) duplicate bills. (f) If a medical provider questions the adjustment and/or balance bills the patient, and the claim payor notifies CorVel of such communication, CorVel will provide documentation of its findings. If the hospital provides corrective or qualifying information sufficient to alter our original adjustments, CorVel will revise its report, advise the claim payor of the new, corrected adjustment. Only in the event of a successful appeal of the reduction of the bill by the medical provider shall Customer be entitled to receive a credit for the portion of the fee previously charged for the amount of the adjustment successfully appealed. Preferred Provider Network Access Services (PPO) Terms and Conditions I. DESCRIPTION OF SERVICES (a) CorVel’s preferred provider organization is a network of hospitals, physicians and other health care providers (“Participating Providers”) that offer services at pre-negotiated rates (“ PPO Network”). II. DELIVERY OF SERVICES (a) CorVel shall provide Customer with access to its PPO Network provided it is the exclusive preferred provider organization utilized by Customer for workers’ compensation, auto liability, and general liability claimants. CorVel may at any time and in its sole discretion add and/or terminate any provider to or from the PPO Network. (b) CorVel shall provide, upon Customer request, a listing of PPO Network providers and/or PPO Network providers may be found by visiting the CorVel website, www.corvel.com. As CorVel continues to expand its PPO through the development of proprietary networks, Customer will be notified of their availability in the PPO listing described above and shall be provided access to them, replacing or supplementing the then-current PPO, if applicable, (c) Customer agrees that, during the Term of this Agreement and for (12) twelve month period thereafter, Customer will not contract directly or indirectly with Participating Providers made known to Customer under this Agreement. (d) Customer will make reasonable effort to channel all Covered Persons to the Participating Providers as are allowed under the laws of that service area or state. This document contains confidential and proprietary information of the Parties and may not be disclosed or duplicated without the prior written consent of the Parties. CorVel 2016 August Georgia Consoidated Government Amendment 2 (Renewal Pharmacy and Network Solutions Updates) 11-3-17 13 (e) Savings for the PPO Network shall be: (i) for non fee schedule negotiated contracts: (A) the medical provider’s original bill amount; less (B) the bill amount resulting from the contract rate. (ii) for fee schedule negotiated contracts; (A) the fee schedule amount less (B) the bill amount resulting from the contract rate. Augusta GEORGIA Augusta Law Department Andrew G. Mackenzie, General Counsel Wayne Brown, Senior StaffAttorney LETTER OF TRANSMITTAL DATE: TO: FROM: May 30,2018 Hardie Davis, Jr., Mayor Office of the Mayor Andrew G. MacKenzie, General Counsel Law Department SUBJECT: Amended CorVel Contract Mayor Davis, Please find enclosed General Counsel Andrew MacKenzie has approved the contract as to form, indicated by his initials. The Augusta, Georgia Commission approved this Contract at the November 21, 2017 Commission Meeting. I have tabbed the applicable portion of the Contract for your signature with a flag. After vour siqnature and dating. olease forward the Contract to Ms. Lena Bonner. Clerk of Commission. Suite 220. Mrs. Bonner, please return an executed copy of the Contract to the Risk Management Department, and the attention of Judy Blackstone, 535 Telfair Street, Suite 920, Augusta, GA 30901. If you need additional information, please do not hesitate to call me at 706-842-5555. Thank you, AGlWgsb Enclosures: (/ J18 l\r f1e'I\L$edc"oe{ .-la ;','fi',fl[$.,[':.i,;i.i::.. t l'grorts-ltnr-842-s550 - Fax (706) 842-5556 J'e;;,re, uo*!' i-^.'o@ AMENDMENT #3 This Amendment #3 is entered into and made effective as of this 156 day of May,2018 (the "Effective Date") by and between CorVel Enterprise Comp, Inc. ("CorVe[") and Augusta Georgia Consolidated Government ("Customer"). Whereas, CorVel and Customer entered into the TPA Services Agreement with an Effective Date of February I , 2015, as amended (the "Agreement") pursuant to which CorVel agreed to provide Customer with certain third party claims administration and bundled managed care services. Now therefore, in consideration of the mutual promises and covenants contained herein, the parties agree to acknowledge to the Services and Fees below, which are not currently stipulated in the Agreement, and to amend Agreement as set forth herein: o Amend Exhibit B ("Fees") of the Agreement whereby effective January 1, 2018 the seryices described hereunder in Exhibit A to this Amendment shall be included with fees as follows: Case Management: All other terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, CorVel and Customer have caused this Amendment to be executed by the persons authorized to act in their respective names. AUGUSTA GEORGIA CONSOLIDATED GOVERI\IMENT Title: This document frzdn*' Datesigned, { - Print Name: Title: Parties and may not be disclosed or duplicated without the prior written 3 (CM Pricing) to TPA Services Agreement 5-l-18 Vocational Rehabilitation $150.00 per hour Medicare Set Asides Life Care Planning Medicare Conditional Payments Catastrophic Case Management $200.00 per hour $200.00 per hour $200.00 per hour consent ofthe EXHIBIT A SCHEDULE 2 Case Management Services Terms and Conditions 1. DESCRIPTION OF SERVICES (a) Case management services are provided to manage a claimant's case in order to identifu the most appropriate rehabilitative treatment and/or most cost-effective health care alternatives ("Case Management Services"). Case managers may confer with the adjuster, attending physician, other medical providers, employer(s), attomey(s), the patient and the patient's family. (b) In certain states if requested by Customer, Case Management Services may include vocational rehabilitation services. 2. DELTVERY OF' SERVICES (a) CorVel shall provide Case Management Services to Customer upon receipt by CorVel of specific requests from Customer as mutually agreed by both parties under the special handling instructions. (b) Telephonic Case Management: Telephonic case management ("TCM") includes a four-point contact with claimant, employer, claims professional and provider. CorVel case managers ("etr4r") do the following: (i) facilitate communication among all appropriate parties regarding the diagnosis, prognosis and treatment plan provided by claimant's treating physician, (ii) channel or direct claimant to a PPO Network provider as appropriate, (iii) monitor and facilitate treatment planning, (iv) coordinate early return to work, and (v) subsequently provide periodic assessments of treatment and return to work plans. CMs may recommend additional services or coordinate claim closure, as appropriate. (c) Medical/Field Case Management: CorVel's medicaVfield case management ("MCM") personnel perform field based case management services as directed by the employer and/or Authorized TPA which may include on-site contact with claimant, employer, and provider, as well as telephonic communication with the claims professional. MCM's provide the CM services set forth in Section A above. (d) Vocational Case Management: Vocational case management services may include the following: (i) coordinating return to work, (ii) providing job analysis, (iii) assisting with job placement, (iv) providing expert testimony, (v) assisting with job development, (vi) providing job analysis of essential and non-essential duties for employers under the American's With Disabilities Act, (vii) providing vocational testimony, (viii) providing advice regarding job seeking skills, and (ix) providing transferable skills analysis. (e) Utilization Review: (i) CorVel's utilization management program reviews proposed inpatient hospital admissions and ambulatory care to determine the appropriateness, frequency, length of stay, and setting for such proposed treatment. In addition, CorVel can monitor and assess the appropriate utilization of treatment for all orthopedic and soft tissue injuries requiring ambulatory diagnostics and treatment. (ii) CorVel nurses make recommendations to the claims adjuster based on nationally accepted medical guidelines, including Optimed Managed Care System, a clinical protocol software; the American College of Occupational and Environmental Medicine (ACOEM) Occupational This document contains confidential and proprietary information ofthe Parties and may not be disctosed or duplicated without the prior written consent ofthe Parties. Augusta Georgia Consolidated Government Amendment 3 (CM Pricing) to TPA Services Agreement 5-l-18 Medicine Practice Guidelines: Evaluation and Management of Common Health Problems and Functional Recovery in Workers; other nationally accepted treatment practice guidelines, as well as any state mandated treatment guidelines. (iii)Any nurse recommendations for limitation or denial of care based on lack of medical necessity are reviewed by a CorVel Physician Advisor. The Physician Advisor makes a final recommendation to the claims adjuster to approve or deny. If a final recommendation is made to deny treatment, the treating physician is notified in writing of the decision and the appeals process. SCHEDULE 8.A Medicare Set-Aside Services Terms and Conditions I. DESCRIPTION OF'OTHER SERVICES Medicare Set-Asides: CorVel provides an extensive review of medical records and medical bills, producing a comprehensive report and cost projection outlining future Medicare eligible costs in anticipation of settling out future medical care on a Customer's employee or insured individual. Costs are determined through CorVel's proprietary Bill Review system as well as utilization of the online Red BookrM access for medication costs. Red BookrM is the accepted authority by CMS for pricing on all medications. Life Care Plans/Future Cost Projections: Life Care Plans/Future Cost Projections are a plan for optimal utilization of health care dollars that document objective view of the future health needs, services and related costs. It provides for comprehensive reports summarizing medical treatment and care and outlining life time needs for a Customer's employee or injured individual when they are catastrophically injured. Life Care PlanslFuture Cost Projections are also used both for litigious settlements as well as projecting reserves setting. Medicare Conditional Payment Resolution: CorVel's service includes securing Medicare Conditional Payment letters and disputing the Medicare Conditional Payments unrelated to the claim. CorVel communicates directly with the Medicare contractors, the CRC (Commercial Repayment Center) or BCRC (Benefits Coordination & Recovery Center) to resolve the Medicare Conditional Payment debt. II.DELIVERY OF SERVICES OF MEDICARE SET ASIDES a. Customer/Carrier shall provide the CorVel Medicare Set-Aside Hub office with a copy of the first report of injury, most recent two years of medical records and medical bills including indemnity payout, all operative reports, IMEs/AMEs as well as orders rendered by the workers' compensation judicial system. Appropriate releases for completion of request for service will be forwarded either to the Customer or, at the Customer's request, directly to counsel representing the injured worker to obtain the injured worker's signature. b. Customer may submit a request for a Medicare Set-Aside via email, phone, fax, or electronically via CorVel's CareMC website, if applicable. This document contains confidential and proprietary information ofthe Parties and may not be disclosed or duplicated without the prior written consent ofthe Parties. Augusta Georgia Consolidated Government Amendment 3 (CM Pricing) to TPA Services Agreement 5-l-18 b. c. A certified Medicare Consultant ("Consultant") will review the medical records and bill summary, prepare a detailed summary of the records and a projection for future medical expense which are Medicare eligible. If requested, the Consultant will also provide a projection of those costs which are not Medicare eligible in order to provide the customer with their total medical exposure. The Consultant will return the completed Medicare Set-Aside report to the Customer within fifteen (15) business days of receiving all relevant medical records and related information. If a rated age is warranted, the Consultant will acquire same. If the Medicare status of injured party is unknown or unclear, a request for Medicare status will be submitted to the Social Security Administration. Once the Medicare status is known, the Coordination of Benefits Contractor will be notified and conditional payments requested. Upon Customer's request, CorVel Medicare Set-Aside Hub office will submit through the web-portal all required documents to enable CMS to review and approve the proposal. Items submitted include the Medicare Set-Aside report, the tentative settlement amount, along with other required documentation, to the Centers for Medicare & Medicaid Services (CMS). Upon receipt, CorVelMedicare Set-Aside Hub office will forward the CMS Determination letter to the Customer. Final executed settlement documents (reflecting CMS recommended Medicare Set-Aside amount) will be provided to CorVel Medicare Set-Aside Hub by the Customer/counsel and then forwarded by CorVel to CMS through the web-portal. Upon request from Customer, CorVel shall provide Customer quarterly activity report within twenty (20) business days following the applicable quarter. IIL DELTVERY OF'SERVICES OF LIF'E CARE PLA}IS/FUTTJRE COST PROJECTIONS Customer shall provide all available medical records and billing to CorVel Medicare Set- Aside Hub office as well as any other pertinent records for initial review. For a Life Care Plan, a visit to the residence of the Customer's employee or injured individual with interview of claimant and family will be conducted after permission is acquired by the Customer. The interview will include evaluation of the home setting, extensive information gathering, and pictures of the various equipment and housing structures. Letters will be sent to all treating physicians to obtain their opinions on future medical treatments including medications and therapies for the claimant. The physician's opinions will be included as recommendations within the Life Care Plan summaries. Future cost projections are utilized to immediately set reserves for future medical needs regarding catastrophic or major injuries. Home visits are not conducted for a future cost projection. Customer may submit a request for a life care plan or future cost projection via email, phone, fax, or electronically via CorVel's CareMC website, if applicable. This document contains confidential and proprietary information ofthe Parties and may not be disclosed or duplicated without the prior written consent ofthe Parties. Augusta Georgia Consolidated Government Amendment 3 (CM Pricing) to TPA Services Agreement 5-l-18 c. d. e. 4.. b. c. d. e. This document contains confidential and proprietary information of the Parties and may not be disclosed or duplicated without the prior written consent of the Parties. City of Augusta Amendment 4 to TPA Sevices Agreement 11-20-2018 AMENDMENT NO. 4 This Amendment No. 4 (the “Amendment”) is entered into as of November 20, 2018 by and between CorVel Enterprise Comp, Inc., (“CorVel”) and Augusta Georgia Consolidated Government (the “Customer”). WHEREAS, CorVel and Customer entered into the Enterprise Comp Services Agreement with an effective date of February 1, 2015 as amended (the “Agreement”) pursuant to which CorVel agreed to provide Customer certain third party claims administration services and bundled managed care services. WHEREAS, CorVel and Customer agree to the Renewal terms as described hereunder. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree to: · Renew the Agreement pursuant to Section 8A (“Term”) for the Renewal Terms of one (1) year effective February 1, 2019 through January 31, 2020. All other terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, CorVel and Customer have caused this Amendment No. 4 to be executed by the persons authorized to act in their respective names. CORVEL ENTERPRISE COMP, INC. AUGUSTA GEORGIA CONSOLIDATED GOVERNMENT By: By: Name: Name: Title: Date: Title: Date: Commission Meeting Agenda 12/18/2018 2:00 PM SPLOST VI project close out Department:Finance Department:Finance Caption:Motion to approve reallocation of recapture funds from SPLOST VI projects. (Approved by Finance Services Committee December 11, 2018) Background:AED has requested $1,471,700 in SPLOST funds for the Berckmans Road Widening & Realignment and Bridge Replacement Projects - Phase II (RFP 185-195). The funds are available in the SPLOST VI recapture. The funds have been recaptured from the Scotts Way over Raes Creek project ($800,000) and the 7th Street over Augusta Canal project ($671,700). AED has submitted the Project close out forms stating the projects have been completed. Both projects were also TIA projects. Analysis:Project close out forms have been reviewed and approved by finance. Additional funding for the Berckmans Road projects has been requested. This is a companion item to the award of Bid Item #18-195 Berckmans Road Widening & Realignment, and Bridge Replacement-Phase II Construction presented to the engineering committee Financial Impact:SPLOST funds allocated to recapture total $1,471,700. AED has requested allocation of funds to Berckmans Road projects Alternatives:do not approve allocation of funds. Recommendation:approved use of recaptured funds and allocate to Berckmans road project. Funds are Available in the Fund 328 SPLOST VI Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Engineering Department Special 1 % Sales Tax PROJECT ACCOUNT CLOSE-OUT FORM Project Name: 7th Street over Augusta Canal CPB#: 328-041110-211828102 File Reference #: 18-014(A) Have activities for the accounts listed below been completed? Are any additional costs associated with these accounts closed? Have construction contract closeout documents been processed? Transfer funds referenced "Total To Recapture" to the following account: Yes Yes Yes r No No r No Account Title: _P_has_e_V_I_R_ec_a_.p_ture ____________________________ _ Account Numbet\s): Upon Completion of transactions, please return the original form identifying and comments or h ad h · . I c angesm e to t e ori1<ma request. Commission- Account Account Purchase Approved Total Fundimz Source Name Number Order Amount Exoenditures Sales Tax $ 1,000,000 (128,301' $ $ TOTALS s 1,000,000 (128,301) $ TOTAL TO RECAPTURE: S Comments by the Engineering Department: The information that has been provided is hased on the best available data provided to the Engineering Department. Available Funds 671 ,699 - 671 ,699 671,699 Form/Transaction Completed By: Project Manager Approval: I ;;i-'f -;;...JI Y I J-°f-fl Dile Director Approval: Transaction Posted By: Date J. Comments/Changes made by Finance Department: Zot:1,29 11 elt.,M~d ::Jo f CPJ'<'t l Any q,restions or commenlS should be directed to Valerie JenkiM of the Engineering Department at (706) 796-5040. Engineering Department Special 1 % Sales Tax PROJECT ACCOUNT CLOSE-OUT FORM Project Name: Scotts Way over Raes Creek (Bridge Replacement) CPB#: 328-04111 0-2 I 1828705 File Reference #: 18-014(A) Have activities for the accounts listed below been completed? Are any additional costs associated with these accounts closed? Have construction contract closeout documents been processed? Transfer funds referenced "Tq~l To Recapture" to the following account: Yes Yes Yes r r r No No No Account Title: Phase DJ. Recapture ~~;;;;~;t~;-~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~= Account Number(s): ~018219911 ..rg Upon Completion of transactions, please return the original form identifying and comments or changes made to the original request. · Commission- Account Account Purchase Approved Total Funding Source Name Number Order Amount Expenditures Sales Tax $ 1,000,000 -$ $ TOTALS $ 1,000,000 -$ TOT AL TO RECAPTURE: $ Comments by the Engineering Department: The information that has been provided is based on the best available data provided to the Engineering Department. Available Funds 800,000 - 800,000 800,000 Form/Transaction Completed By: /f-'2 "1~.:Z.of o Project Manager Approval: Date , ... ) 11--Z?-tr Date Director Approval: 11/7!/;I · Date Transaction Posted By: Date Comments/Changes made by Finance Department: t Z4t1,w Alleco4k~ -fu .sftosl-/c9<;r:f~ Any questions or comments should be directed to Valerie Jenkins oftl,e Engineering Department at (706) 796-5040. Commission Meeting Agenda 12/18/2018 2:00 PM 18-264 Truck with Crawler and Lateral Launch Camera Department:Utilities Department Department:Utilities Department Caption:Motion to approve awarding contract to Environmental Products of Georgia for Bid 18-264 Truck with Crawler and Lateral Launch Camera in the amount of $283,862.(Approved by Engineering Services Committee December 11, 2018) Background:The Construction and Maintenance department requested bids to purchase a truck that has the crawler and the lateral launch camera to inspect sanitary sewer pipes. It will also come with remote lift accessory, multi-function control panel with daylight viewable touchscreen, LED auxiliary light with back-eye camera, computer monitors, multi-monitor mount, rack mount computer and other features that will aid sewer inspection in a short period of time. Analysis:AUD evaluated the bids and determined that Environmental Products of Georgia complied to all the specifications submitted for this bid and has the shortest estimated delivery time for this equipment. Financial Impact:Funding is requested in the amount of $283,862.00 and is available in account no. 506043410-5424130 Alternatives:No alternatives recommended Recommendation:AUD-Construction and Maintenance department recommends awarding the contract to Environmental Products of Georgia. Funds are Available in the Following Accounts: 506043410-5424130 Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Invitation to Bid Sealed bidswill be received at this office until Tuesday, August 21, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-264 Camera Truck with Crawler and Lateral Launch Camera for Augusta, GA –Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, August 3, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811orEmail: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle July 12, 19, 26, August 2, 2018 Metro Courier July 12, 2018 OFFICIAL VENDORS Environmental Products of Ga 4410 Wendell Dr. SW Atlanta, Ga 30336 Adams Equipment Co., Inc. 6971 Oak Ridge Commerce Way Austell, Ga. 30168 Attachment B Yes Yes E-Verify Number 312637 224309 Addenum 1 Yes Yes SAVE Form Yes Yes Make Envirosight Ford/Cues Model RoverX Sat Lateral Launch E450 LAMPII/TV (2018/2019) Price $283,862.00 $263,870.00 Estimated Delivery Oct/or Nov 2018 90-120 Days * Exception Noted Total Number Specifications Mailed Out: 6 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 110 Total Number of Specifications Mailed Out To Local Vendors: 0 Mandatory/ Pre-Bid/Telephone Conference attendees: N/A Total packages submitted: 2 Total Non-Compliant: 2 ITB Item #18-264 Camera Truck with Crawler and Lateral Launch Camera for Augusta, Utilities Department ITB Date: Tuesday, August 21, 2018 @ 11:00 a.m. Page 1 of 1 Commission Meeting Agenda 12/18/2018 2:00 PM Approve the Assignment of Augusta’s Agreement with Otto Container Management to OCM Solutions and approve the Execution of the Concurrence Document Department:Environmental Services Department:Environmental Services Caption:Motion to approve the Assignment of Augusta’s Agreement with Otto Container Management to OCM Solutions and approve the Execution of the Concurrence Document. (Approved by Engineering Services Committee December 11, 2018) Background:Otto Container Management is a contracted service provider for Augusta’s Asset Management Services – they provide inventory management, trash and recycle cart repairs and deliveries for Environmental Services. This Agreement has been in place since 2013 and is set to expire in 2021. Analysis:Otto Container Management is undergoing a merger with OCM Solutions, LLC, and per the Agreement that Augusta has with Otto, in order for this to occur, concurrence with the merger and consent to assign the agreement to OCM Solutions, LLC requires signature. No other terms of the Agreement are changing. Because the original agreement was approved by Commission and executed by the Mayor, this document requires the same level approval. Financial Impact:No financial impact. Alternatives: Recommendation:Approve the Assignment and permit the execution of the document. Funds are Available in the N/A Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 12/18/2018 2:00 PM Approve the Execution of the Amendment to the Lease with Georgia Waste Systems Department:Environmental Services Department:Environmental Services Caption:Motion to approve the Execution of the Amendment to the Lease with Georgia Waste Systems with ESD to bring back a report in March 2019 on the recycling data for the years 2017 and 2018 and 2016 if available. (Approved by Engineering Services Committee December 11, 2018) Background:The Environmental Services Department entered into a Lease Agreement with Georgia Waste Systems in 2007 for the use of the property located at 3946 Goshen Industrial Blvd, that is owned by Georgia Waste Systems. The property contains a waste transfer station building that Augusta uses to transfer the recyclable materials that are collected from the residents, load them into Augusta tractor trailers, and haul the materials to the appropriate processing facility. This facility is uniquely constructed for this purpose, and fits the needs of Augusta's collection operation. Analysis:Georgia Waste Systems has proposed an amendment to the current lease, which involves a significant increase in the monthly rent payment for the use of the facility. The previous rent was $1000 per month, however, the first recommended amendment raised to $7500 per month by the owner. On December 5, 2018 Georgia Waste Systems – agreed to lower the rent by $4000 per month thus making the monthly lease payment $3,500.00. Since this is a facility that Augusta is currently using, and there are no other facilities in Augusta with this same configuration, it is recommended at this time that the Amendment be executed and the lease be continued on a month- to-month basis while ESD pursues other options for this piece of the collection operations. The price increase goes into effect in January 2019. Financial Impact: Cover Memo Funding is programmed into the 2019 budget in the amount of $90,000 in account 542 04 4110 52-24111. Alternatives:1. Do not approve the amendment and force ESD to expend additional funds to quickly adjust the recycle operations and find an appropriate alternative location. 2. pursue purchase of the facility, however this may be outside of current budgetary limitation. 3. Approve the amendment and allow ESD the time to research, adjust, and properly procure an alternative solution. Recommendation:Approve the execution of the Amendment to the Lease. Funds are Available in the Following Accounts: Funding is programmed into the 2019 budget in the amount of $90,000 in account 542 04 4110 52-24111. REVIEWED AND APPROVED BY: Cover Memo Page 1 of 2 AMENDMENT TO AGREEMENT FOR LEASE OF REAL ESTATE This AMENDMENT TO AGREEMENT FOR LEASE OF REAL ESTATE (the “Amendment”) is made this ___ day of _______________, 2018 (the “Effective Date”), by and between GEORGIA WASTE SYSTEMS, INC. (the “Landlord”) and AUGUSTA, GEORGIA (the “Tenant”). Tenant and Landlord are each individually also referred to as a “Party” and collectively, as the “Parties.” WITNESSETH: WHEREAS, Landlord and Tenant entered into that certain Agreement for Lease of Real Estate dated July 17, 2007 (the “Lease”) for the transfer station floor together with ingress and egress thereto, located at 3946 Goshen Boulevard, Augusta, Georgia (the “Premises”). WHEREAS, the Parties desire to amend the term, rent and other provisions of the Lease pursuant to the terms of this Amendment. NOW, THEREFORE, in consideration of the mutual covenants of Landlord and Tenant, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties hereby covenant and agree as follows: 1. Capitalized terms not defined herein shall have the meaning ascribed to such term in the Lease. 2. PREMISES AND TERM, Section 1 of the Lease is hereby deleted in its entirety and replaced with the following: PREMISES AND TERM. Landlord, for and in consideration of the covenants and agreements herein contained on the part of the Tenant does demise and least to the Tenant the transfer station floor together with ingress and egress thereto, located at 3946 Goshen Boulevard, in Augusta, Georgia. The term of the Lease shall be extended for an additional one (1) year period commencing on January 1, 2019 and ending on December 31, 2019 (the “Extension Term”). Upon expiration of the Extension Term, this Lease shall automatically renew on a year to year basis (each, a “Renewal Term”), except that either Party may terminate the Lease by providing no less than ninety (90) days written notice to the other Party prior to the expiration of the Extension Term or then current Renewal Term, as applicable. 3. RENT AND SECURITY DEPOSIT, Section 2 of the Lease is hereby deleted in its entirety and replaced with the following: RENT. Commencing on January 1, 2019, Tenant hereby agrees to pay Landlord monthly rental payable in advance of SEVEN THOUSAND FIVE HUNDRED AND NO/100 DOLLARS ($7,500.00) on the first day of each month. 4. SURRENDER OF POSSESSION. Section 13 of the Lease is hereby amended in that “$1,000” is replaced with “$7,500.” 5. All other terms and conditions of the Lease that are not modified by this Amendment shall continue in full force and effect. [SIGNATURES ON THE FOLLOWING PAGE] Page 2 of 2 IN WITNESS WHEREOF, Tenant and Landlord have executed this Amendment as of the Effective Date. TENANT: LANDLORD: AUGUSTA, GEORGIA GEORGIA WASTE SYSTEMS, INC. By: By: Name: Hardie Davis, Jr. James A. Wilson, Vice President Title: Mayor Attest:________________________________ Lena J. Bonner, Clerk of Commission Page 1 of 2 AMENDMENT TO AGREEMENT FOR LEASE OF REAL ESTATE This AMENDMENT TO AGREEMENT FOR LEASE OF REAL ESTATE (the “Amendment”) is made this ___ day of _______________, 2018 (the “Effective Date”), by and between GEORGIA WASTE SYSTEMS, INC. (the “Landlord”) and AUGUSTA, GEORGIA (the “Tenant”). Tenant and Landlord are each individually also referred to as a “Party” and collectively, as the “Parties.” WITNESSETH: WHEREAS, Landlord and Tenant entered into that certain Agreement for Lease of Real Estate dated July 17, 2007 (the “Lease”) for the transfer station floor together with ingress and egress thereto, located at 3946 Goshen Boulevard, Augusta, Georgia (the “Premises”). WHEREAS, the Parties desire to amend the term, rent and other provisions of the Lease pursuant to the terms of this Amendment. NOW, THEREFORE, in consideration of the mutual covenants of Landlord and Tenant, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties hereby covenant and agree as follows: 1. Capitalized terms not defined herein shall have the meaning ascribed to such term in the Lease. 2. PREMISES AND TERM, Section 1 of the Lease is hereby deleted in its entirety and replaced with the following: PREMISES AND TERM. Landlord, for and in consideration of the covenants and agreements herein contained on the part of the Tenant does demise and least to the Tenant the transfer station floor together with ingress and egress thereto, located at 3946 Goshen Boulevard, in Augusta, Georgia. The term of the Lease shall be extended for an additional one (1) year period commencing on January 1, 2019 and ending on December 31, 2019 (the “Extension Term”). Upon expiration of the Extension Term, this Lease shall automatically renew on a year to year basis (each, a “Renewal Term”), except that either Party may terminate the Lease by providing no less than ninety (90) days written notice to the other Party prior to the expiration of the Extension Term or then current Renewal Term, as applicable. 3. RENT AND SECURITY DEPOSIT, Section 2 of the Lease is hereby deleted in its entirety and replaced with the following: RENT. Commencing on January 1, 2019, Tenant hereby agrees to pay Landlord monthly rental payable in advance of THREE THOUSAND FIVE HUNDRED AND NO/100 DOLLARS ($3,500.00) on the first day of each month. 4. SURRENDER OF POSSESSION. Section 13 of the Lease is hereby amended in that “$1,000” is replaced with “$3,500.” 5. All other terms and conditions of the Lease that are not modified by this Amendment shall continue in full force and effect. [SIGNATURES ON THE FOLLOWING PAGE] Page 2 of 2 IN WITNESS WHEREOF, Tenant and Landlord have executed this Amendment as of the Effective Date. TENANT: LANDLORD: AUGUSTA, GEORGIA GEORGIA WASTE SYSTEMS, INC. By: By: Name: Hardie Davis, Jr. James A. Wilson, Vice President Title: Mayor Attest:________________________________ Lena J. Bonner, Clerk of Commission Commission Meeting Agenda 12/18/2018 2:00 PM Approve the Landfill Gas Purchase and Sale Agreement with Covia Corporation Department:Environmental Services Department:Environmental Services Caption:Motion to approve the Landfill Gas Purchase and Sale Agreement with the correction of the company name Covia Holding Corporation (formerly known as the Unimin Mine in Hephzibah, Georgia). (Approved by Engineering Services Committee December 11, 2018) Background:Augusta entered into a landfill gas sale agreement in 1996, which renewed for numerous terms until 2017. In 2017, an Amendment to the original agreement was executed, which provided for a one-year extension. At this time, the two parties are in final stages of negotiation of an updated Agreement by which Augusta's landfill sells the landfill gas to the Covia Mine, as a means of off-setting the mine's reliance on natural gas. Analysis:Landfill gas is required by EPD rules to be managed, and is not allowed to be vented to the atmosphere. The methane should be destroyed either on-site, or through a third party process. Augusta does operate a flare, where excess gas can be destroyed, and the sale of the landfill gas is an approved use of the landfill by-product, and Augusta is fortunate to have a user within a reasonable proximity who is willing and able to use the gas. Landfill gas sales average about $40,000 per month, and this is an arrangement that ESD is recommending to continue as it is of benefit to both parties. Financial Impact:This is a source of revenue to the landfill, which is reinvested into the maintenance and operation of the required gas collection and control system; as well as into environmental monitoring at the landfill. Sales average about $40,000 per month. Alternatives:1. do not approve the agreement 2. require further negotiations to the terms of the agreement Cover Memo Recommendation:approve the execution of the final agreement. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo 1 Deans Bridge Road Municipal Solid Waste Landfill Facility Landfill Gas Purchase and Sale Agreement 1 DEANS BRIDGE ROAD MUNICIPAL SOLID WASTE LANDFILL LANDFILL GAS PURCHASE AND SALE AGREEMENT This Landfill Gas Sales Agreement ("Agreement") is made and entered into this__ day of _______________, 2018, by and between Augusta, Georgia, a political division of the State of Georgia, hereinafter "Seller" and Covia Holdings Corporation, hereinafter "Buyer''. WHEREAS, Seller owns and operates the Deans Bridge Road Municipal Solid Waste Landfill, hereinafter "Disposal Facility,'' located in Blythe, Georgia; and WHEREAS, Buyer owns and operates a mining and minerals processing facility in Hephzibah, Georgia, hereinafter the "Processing Facility" that has equipment that utilizes Landfill Gas; and WHEREAS, the Disposal Facility produces Landfill Gas, as hereinafter defined, from the decomposition of solid waste brought to the Disposal Facility for disposal; and WHEREAS, Seller desires to sell and deliver the Landfill Gas to Buyer's Processing Site and to maintain a pipeline to the Point of Delivery for that purpose; and WHEREAS, Buyer desires to purchase from Seller Landfill Gas produced at the Disposal Facility during the term of this Agreement; and NOW, THEREFORE, and based upon the mutual agreements and covenants herein after set forth, the parties do hereby agree as follows: 2 ARTICLE 1 – DEFINITIONS Unless otherwise required by the context in which any defined term appears, the following terms shall have the meaning assigned to them in this Article for all purposes including the recitals: 1.1 Average Methane Content – means the monthly numerical average of methane contained in Landfill Gas delivered to the Point of Delivery. 1.2 Avoided Gas Cost – means the avoided cost of natural gas purchased for the Buyer's Processing Facility. 1.3 BTU means British Thermal Units or the amount of heat required to raise the temperature of one pound of water one (1) degree Fahrenheit at sixty (60) degrees Fahrenheit and MMBTU means one million (1,000,000) BTU. 1.4 Buyer's Equipment has the meaning set forth in Section 2.2 of this Agreement. 1.5 Effective Date - means the date defined in Section 5.1 herein below 1.6 Environmental Attributes means any and all credits, benefits, emissions reductions, environmental air quality credits, emission reduction credits, renewable energy credits, renewable energy certificates, offsets, and allowances attributable to the generation, destruction, purchase, sale, or use of LFG from the Landfill, including, but not limited to, tags, certificates, credits, allowances, offsets, and similar products or rights attributable to the generation, destruction, purchase, sale, or use of LFG from the Landfill that can be used to claim responsibility for, ownership of, or any avoidance or reduction of emissions or pollutants, including, but not limited to, carbon dioxide, mercury, nitrogen oxide, sulfur oxide, carbon monoxide, particulate matter or similar pollutants or contaminants of air, water or soil, under any governmental, regulatory or voluntary program, including the United Nations Framework Convention on Climate Change and related Kyoto Protocol or other program. 1.7 Facility Flow Meter - means the Landfill Gas flow meter installed by Seller before, the Point of Delivery which will used to measure the quantity of LFG purchased by Buyer under this Agreement. The Facility Flow Meter will be used to measure only the gas delivered to the Buyer for processing. 1.8 Force Majeure means acts of God, fires, storms, lightning, floods, hurricanes, high water washouts, earthquakes, landslides, explosions, war, blockade, public disorder, acts of the public enemy, insurrections, riots, epidemics, accidents, casualty, labor disturbances, arrests and restraints of governments and people, catastrophic events such as explosions, breakage or accident to equipment caused by an event of Force Majeure, or any other event of similar cause not reasonably within the control of the affected Party and which, by the exercise of reasonable diligence, such Party is unable to prevent or overcome. Force Majeure shall not include the unavailability of or delays in delivery of any product, labor, fuel, service or materials unless caused by an event that would otherwise be defined herein as an event of Force Majeure. Force Majeure shall in no event include (a) any change in the 3 economy or in the markets, pricing or demand for products manufactured at the facility or for recycled materials, processed or unprocessed, that affects Buyer's ability to use municipal solid waste, processed or unprocessed, or any component or product thereof, or the price at which recovered materials can be sold, or (b) increases in the cost of constructing or operating Buyer's Equipment. 1.9 Gas Collection System - shall mean the network of Landfill Gas collection headers, interconnecting pipes, valves, monitoring and measuring equipment, filters, coolers, vacuum pumps, flares, blowers, and other equipment currently installed or to be installed at the Disposal Facility and used in the extraction, collection, production, or transporting of Landfill Gas up to the Point of Delivery. 1.10 Good Engineering Practice shall mean any practices, methods, or acts which, in the exercise of reasonable judgment in light of the facts known would have been expected to accomplish the desired result in a manner consistent with reliability, safety, project economics, and applicable laws and regulations for similar projects in the State of Georgia. This term is not intended to be limited to one practice or method to the exclusion of all others. 1.11 Governmental Authority means any federal, state, regional, city or local government, any political subdivision thereof, or any other governmental, quasi-governmental, judicial, public or statutory instrumentality, authority, body, agency, commission, administration, bureau, department, board, bureau, court or other entity. 1.12 Hazardous Materials means all materials which have been determined to be hazardous to health or the environment by virtue of being defined by the Resource Conservation and Recovery Act, the Comprehensive Environmental Response, Compensation and Liability Act, regulated by the Toxic Substances Control Act, the Federal Insecticide, Fungicide and Rodenticide Act, or regulated by any other applicable federal, state, or local law. Reference to specific statutes includes amendments as they are made from time to time, as well as the regulations promulgated there under. 1.13 Inflationary Index means the Consumer Price Index for All Urban Consumers ("CPl-U"), Atlanta, Georgia - Atlanta, Georgia, All Items published by the United States Department of Labor, Bureau of Labor Statistics ("BLS"), or its successor. 1.14 Landfill shall mean the Deans Bridge Road Municipal Solid Waste Landfill located in Blythe, Georgia. 1.15 Landfill Gas or LFG means any and all gases resulting from the anaerobic decomposition of refuse material within the Landfill disposal cells, consisting principally of methane, carbon dioxide, and other constituent gases. 1.16 Legal Requirements means any applicable law, order, codes, writ, decree, judgment, requirement, guideline, action, permit, ordinance, rule and regulation of any Governmental Authority whether existing as of the Effective Date of this Agreement or subsequently amended, enacted or promulgated hereafter. 4 1.17 Maximum Consumption - means that quantity of LFG that is greatest volume useable by Buyers equipment located at the Processing Site in a month. Said term shall not be construed as a guarantee of consumption at any time during the term or renewal term of this Agreement. 1.18 Permit(s) means all actions, reviews, approvals, consents, waivers, exemptions, variances, franchises, orders, permits, authorizations, rights, licenses, filings, zoning changes or variances, and entitlements of whatever kind and however described which are required under applicable law to be obtained or maintained by any person with respect to the activities contemplated herein. 1.19 Point of Delivery – means the point at which the Sellers gas transmission pipeline enters the Buyers property, which also shall mark the change of pipeline and LFG ownership from Seller to Buyer. 1.20 Processing Site – means the Covia Corporation facility located at 1 Albion Road in Hephzibah, Georgia. 1.21 Processing System - means all piping, valves, pumps, monitoring devices, compressors, scrubbing units, engines, generators and related equipment installed on the Processing Site utilized by Buyer to process the Landfill Gas. 1.22 Scheduled Interruptions means an interruption resulting when all or a portion of the respective systems owned by either Buyer or Seller is deliberately taken out of service at a selected time for purposes of maintenance, repair or construction. 1.23 Unscheduled Interruptions means an interruption resulting when all or a portion of the respective systems owned by either Buyer or Seller is taken out of service at an unexpected time due to an outage caused by utility outages, equipment failure, human error or other unexpected condition. ARTICLE 2 - CONSTRUCTION OF NEW FACILITIES 2.1 Seller's Equipment. Seller shall be solely responsible and liable for designing, constructing, operating, maintaining, and repairing the Gas Collection System and for the pipeline necessary to deliver LFG to the Processing Site. Seller shall be responsible for obtaining all permits relating to the construction and operation of the Gas Collection System. 2.2 Buyer's Equipment. Buyer shall be solely responsible and liable for designing, constructing, operating, maintaining, and repairing any and all equipment and facilities necessary to utilize the landfill gas at the Processing Facility. Buyer shall be responsible for obtaining all Permits relating to the construction and operation of Buyer's Equipment, including, without limitation, any easements and rights-of-way. Buyer shall indemnify and hold Seller harmless from and against any and all claims, actions, losses, damages, and expenses relating to or 5 arising from Buyer's ownership, use, operation, repair, and/or maintenance of Buyer's Equipment. 2.3 Mutual Support. Each Party shall exercise reasonable efforts to support and assist the other Party in the acquisition of all permits and authorizations and in fulfilling the obligations described above. Such support shall include participating in regulatory proceedings and providing information concerning each Party’s operations. ARTICLE 3 – SALE AND PURCHASE OF LANDFILL GAS 3.1 Delivery and Purchase Obligation. Seller shall deliver and sell to Buyer and Buyer shall accept and purchase the LFG under the terms and conditions set forth in this Agreement. Buyer agrees to purchase gas delivered to the Point of Delivery as measured by the Seller’s Flow Meter. 3.2 Seller's Right to Additional LFG. When and if additional LFG becomes available at the Disposal Facility in sufficient quantities to fuel other projects, the parties agree that Seller shall have the right to the excess gas. 3.3 Quantity in Excess of the Buyer's Ability to Use. Any LFG produced by the Seller in excess of the Buyer's Ability to Use will be made available for purchase by Buyer, but Buyer shall not be required to purchase LFG. Buyer shall notify Seller by January 1st of each year (the "Notice Date") of this agreement of the Maximum Consumption of gas that it intends to buy for the coming year. Once notice is given as set forth above, the election shall be binding upon both Buyer and Seller. 3.4 Use of LFG Not Taken. Seller shall be free to utilize, dispose of, or sell to a third party all LFG tendered to Buyer under Section 3.2 but not purchased by Buyer for any reason beyond the Maximum Consumption by Buyer reserved pursuant to Section 3.3. Seller shall not commit to any contract to any third party such that Buyer would not be supplied with enough LFG to meet its Maximum Consumption. Should Seller enter in to a contract with a third party, the volume of gas under contract with a third party shall not be offered to Buyer until such time as the contract is up for renewal or expiration at which time Buyer shall have first right of refusal for the additional gas before any other third party has a right to purchase LFG. Under no circumstance shall a third party contract be allowed a quantity of gas such that the Maximum Consumption provided in Section 3.3 to Buyer is compromised. Seller notes that the quantity of LFG output over time probably declines unless gas from additional phases of the Landfill is added to present LFG output. Seller will take such decline in output into consideration when entering into third party contracts to ensure Buyer's Maximum Consumption quantity is protected. 3.5 Quantity and Quality of Landfill Gas. Buyer understands and acknowledges that, due to the unpredictable nature of LFG production and collection operations, actual delivery rates, quality and pressure will vary and there may be rapid or instantaneous material charges in the rate of flow and pressure of delivery. Buyer further understands and acknowledges that 6 Seller is not providing any guarantees, warranties, or representations as to the quality or quantity of LFG to be delivered to Buyer. Seller shall operate the Disposal Facility and Seller's Equipment in a prudent and efficient manner in order to use its best efforts to provide Buyer with the LFG available from the Disposal Facility while maintaining compliance with Disposal Facility environmental compliance requirements of law, permit or regulation. 3.6 Combustion of LFG Not Utilized by Buyer. Notwithstanding anything to the contrary set forth in this Agreement, in the event Buyer fails to take the LFG that Seller delivers to the Point of Delivery on any given day, Seller may divert, sell to a third party or flare all such LFG subject to the limitations in Section 3.4 above. 3.7 Operating Standard. Seller shall install, operate, and maintain Seller's Equipment in accordance with Good Engineering Practice. Seller shall have no obligation to compensate Buyer for a reduction in the amount of LFG resulting from the aging of the Disposal Facility, compliance with environmental regulations (except in the event of a Change In Law), or any other reason. Buyer shall install, operate, and maintain Buyer's Equipment in accordance with Good Engineering Practice. 3.8 Priority of Disposal Facility Operations. Buyer acknowledges and agrees that the primary use of the Disposal Facility is as a municipal solid waste landfill, and that the LFG shall be limited to production from the Disposal Facility. Notwithstanding anything to the contrary set forth in this Agreement, at all times during the Term hereof, Seller shall have the right to operate the Disposal Facility, and to take all actions at its own cost and expense that Seller deems in good faith necessary or appropriate in connection with the operation and maintenance of the Disposal Facility including actions to comply with any Legal Requirements. 3.9 Price. The price of LFG purchased by Buyer for the Term of this Agreement as specified in Section 5.1 shall be at a price equal to a percentage of the avoided cost of natural gas purchased for the Buyer’s Processing Site. The value used as the avoided cost of natural gas shall be based on the weighted-average cost at which the Buyer purchased natural gas for the Processing Site during the previous month as reported to Seller by the Buyer. Seller shall have the right to review and audit any records pertaining to the determination of the avoided cost of natural gas. The avoided cost of natural gas for the previous month shall be used for all payments during the month as set forth in the following: an amount to eighty percent (80.00 %) of the Avoided Gas Cost for the first eight-thousand- five-hundred (8,500) MCF of Landfill Gas in the month; sixty five percent (65%) of the Avoided Gas Cost for the next six -thousand- five-hundred (6,500) MCF of Landfill Gas in the month; and fifty percent (50%) of the Avoided Gas Cost for the gas in excess of fifteen thousand (15,000) MCF of Landfill Gas in the month. Avoided Gas Costs for the year 2017 are shown in Exhibit A. 3.10 Invoices, Payment. Seller shall electronically record the total monthly LFG flow for each monthly period from the Facility Flow Meter. Seller shall prepare and send to Buyer by the tenth (10th) day of each month an invoice which shall be accompanied by a report showing amounts for monthly LFG volume, Average Methane Content, and calculated monthly costs. Buyer shall remit payment to Seller within thirty (30) days following receipt of Seller's 7 invoices, which payment date shall be identified on Seller's invoices. A sample bill is shown in Exhibit B. 3.11 Average Methane Content Determination. Average Methane Content of Landfill Gas may be determined by a continuous monitoring instrument or handheld instrument. If determined by a handheld instrument, a minimum of four (4) discrete measurements per calendar month are required to calculate a valid average. If the minimum number of measurements is not available, the average of the three previous valid monthly Average Methane Content will be used. 3.12 Meter Tests. Seller shall maintain the Facility Flow Meter used to measure the LFG in good condition and repair, and shall have the Facility Flow Meter inspected periodically by a reputable third party, but at least once each year. Copies of the inspection reports shall be made available to Buyer upon request. Buyer may install and maintain a Buyer's Flow Meter at or after the Point of Delivery. The Buyer's Flow Meter shall be maintained for and by the Buyer and will be used to measure LFG flows to Buyer's Equipment for purposes of determining monthly payments as provided in Section 3.14. 3.13 Meter Out of Service. If for any reason, the Facility Flow Meter is out of service or out of repair so that the amount of LFG delivered and used by Buyer cannot be ascertained or determined from its readings, the volume content of LFG delivered to Buyer during such period when the Facility Flow Meter is out of service shall be determined by readings from Buyer's flow meter. Buyer's flow meter shall be inspected at least once per year by a reputable third party. Buyer shall supply copies of inspection reports to Seller upon request. If the Buyer's flow meter is out of service during the same period of time Seller's flow meter is out of service, the quantity of methane Buyer shall be billed for shall be determined by averaging the quantity of methane used by Buyer in each of the prior three months. 3.14 Errors in Billing. Should either party find at any time within one (1) year after the elate of any invoice rendered by Seller that there has been an undercharge or an overcharge in the amount billed in the invoice, the party finding the error shall promptly notify the other party in writing. In the case of an undercharge, Seller shall submit a statement for such undercharge with no interest included, and Buyer, upon verifying the same, shall pay such an amount within thirty (30) days after receipt of the statement. In the case of an overcharge, Seller, upon verifying the same, shall refund the amount of the overcharge to Buyer within thirty (30) clays of notification by Buyer, but without interest. Neither Seller nor Buyer shall have any liability for any undercharge or overcharge relating to invoices over one year old. 3.15 Buyer Shall Not Sell the LFG. Notwithstanding anything to the contrary set forth in this Agreement, Buyer agrees and covenants that it shall not sell, redirect, redeliver, transport or market the LFG, or any portion thereof to any third party. Moreover, and without limiting the generality of the foregoing, Buyer represents and warrants that it shall use the LFG only at the Processing Site. 8 ARTICLE 4 – RESERVED ARTICLE 5 -- TERM, TERMINATION, AND DEFAULTS 5.1 Term. Subject to the other provisions contained herein, this Agreement shall become effective on the date of execution and shall continue in effect for a period of five (5) years beginning on the date of execution. No later than twelve (12) months prior to expiration of this Agreement, Buyer can give written notice to Seller that it wishes to extend the term of this Agreement for additional five (5) year term beyond the initial five (5) year term. Any extension to the initial term or additional terms shall be by mutual agreement between both Seller and the Buyer. This Agreement shall (i) terminate absolutely and without further obligation on the part of Augusta each and every December 31st, as required by OCGA Sect. 36-60-13, as amended, unless terminated earlier in accordance with the termination provisions of ths Agreement; (ii) automatically renew on each January 1st, unless terminated in accordance with the termination provisions of this Agreement; and (iii) terminate absolutely, unless extended by written amendment. 5.2 Seller's Right to Terminate. Seller shall have the right to terminate this Agreement by written notice to Buyer submitted not later than thirty (30) days following the occurrence of any of the following : (a) Should Buyer fail to make any payment required under this Agreement within thirty (30) Days after receipt of a written notice from Seller to Buyer that such payment is at least ten (10) days overdue. (b) Should Buyer commit a material breach of this Agreement and such breach remains uncured for thirty (30) days following written notice of such breach from Seller. (c) Should Buyer fail to perform its obligations under this Agreement due to an event of Force Majeure that lasts longer than six (6) months. (d) Should any involuntary proceeding be initiated against Buyer under the bankruptcy or insolvency laws, which involuntary proceeding remains undismissed for thirty (30) consecutive days, or in the event of the initiation by Buyer of a voluntary proceeding under the bankruptcy or insolvency laws. (e) Notwithstanding anything set forth in this Agreement to the contrary, Seller's right to terminate pursuant to the terms of this Section 5.2 shall be in addition to any other damages that Seller is entitled to under this Agreement and is not an express limitation of damages related to Buyer's default or failure to perform its obligations under this Agreement. (f) Termination for Conveneince. Seller may terminate this Agreement at its convenience without cause by providing Buyer with one hundred eighty (180) days written notice. 9 5.3 Buyer's Right to Terminate. Buyer shall have the right to terminate this Agreement by written notice to Seller, submitted no later than thirty (30) days following the occurrence of the following: (a) Should Seller commit a material breach of this Agreement and such breach remains uncured for thirty (30) days following written notice of such breach from Buyer. (b) Should Seller fail to perform its obligations under this Agreement due to an event of Force Majeure that lasts longer than six (6) months. (c) Should any involuntary proceeding be initiated against Seller under the bankruptcy or insolvency laws, which involuntary proceeding remains undismissed for thirty (30) consecutive days, or in the event of the initiation by Seller of a voluntary proceeding under the bankruptcy or insolvency laws. 5.4 Buyer's Sole Remedy for Seller's Failure to Satisfy Delivery Obligations. Notwithstanding anything to the contrary set forth in this Agreement, should Seller fail to satisfy its obligations to deliver Landfill Gas as set forth in this Agreement, Buyer may terminate this Agreement as set forth in Section 5.3(a), as Buyer's sole and exclusive remedy for any such failure, unless Seller's failure to satisfy its obligations to deliver Landfill Gas as set forth in this Agreement is caused by a Force Majeure event in which case Buyer shall be entitled to terminate this Agreement pursuant to Section 5.3(b) as Buyer's sole and exclusive remedy. 5.5 Effect of Termination. Any provision of this Agreement which specifically states it survives the termination of this Agreement, shall survive any termination of this Agreement; provided, that nothing herein shall relieve any Party from liability for the willful breach of any of its representations, warranties, covenants or agreements set forth in this Agreement. ARTICLE 6--ENVIRONMENTAL ATTRIBUTES 6.1 Destruction of Landfill Methane. Seller retains one hundred percent (100%) of any and all Environmental Attributes associated with the LFG whether this LFG is sold to Buyer, flared at the Landfill, or otherwise destroyed, including, without limitation, any Environmental Attributes attributable to the generation, destruction, purchase, sale, or use of LFG from the Landfill. 6.2 Responsibility and Cooperation. The parties agree that the responsibility to apply for, qualify for and obtain any emission credits, tax credits, offsets, demonstrations of regulatory compliance and other rights is the responsibility of Seller and Seller shall be wholly responsible for the costs associated therewith. The parties agree to cooperate with each other in providing information and other reasonable cooperation as needed to secure these credits, offsets, and other rights with respect to Article 6 of this Agreement. 10 6.3 No Representation. The parties agree that the existence of these credits, offsets, and other rights is beyond their individual control and are matters defined in the market place and at law. No representation is made herein by either party that such credits, offsets, and other rights exist, will continue to exist, or have monetary value. ARTICLE 7 - COORDINATION OF INTERRUPTIONS 7.1 Scheduled Interruption. Buyer and Seller shall coordinate timing of any Scheduled Interruption of their respective systems in order to minimize overall project downtime. Notice of a Scheduled Interruption by either Buyer or Seller shall be given to the other party as soon as practicable and not less than 3 days prior to occurrence of the Scheduled Interruption. Notice shall include the reason for and expected duration of the Scheduled Interruption. 7.2 Unscheduled Interruption. In the event that an Unscheduled Interruption occurs on either Buyer's or Seller's system, notice of the Unscheduled Interruption including the cause and estimated duration of the Unscheduled Interruption shall be given to the other party as soon as practicable and not more than 4 hours following the occurrence of the Unscheduled Interruption. Notice shall also be given to the other party as soon as the Unscheduled Interruption has been remedied and regular delivery of Landfill Gas can resume. ARTICLE 8-TAXES 8.1 Taxes Buyer shall retain the rights to any tax credits related to the Processing Equipment and other construction costs. 8.2 The Buyer shall pay all sales, consumer, use and other similar taxes required by the law of the place where the Work is performed. The Seller will be responsible for any sales or use tax due on materials furnished by the Seller to the Buyer to be incorporated into the Work. ARTICLE 9 - REPRESENTATIONS AND WARRANTIES 9.2 Representations and Warranties of Seller. Seller represents and warrants that: (a) This Agreement has been duly authorized by all necessary persons and bodies and Seller has full power and authority to enter into this Agreement and perform its obligations hereunder. (b) Seller is not a party to any litigation, or subject to any judgment, order, or decree, or party to any other contract, which would materially affect its performance of its obligation under this Agreement. 11 9.3 Representations and Warranties of Buyer. Buyer represents and warrants that: (a) Buyer has done its due diligence and agrees that the Landfill Gas delivered to the Processing Facility will be acceptable for use. Buyer shall be solely responsible for all compliance with all Legal Requirements after the landfill gas is delivered to the Processing Facility, and shall hold Seller, its officers, employees, and agents harmless from and against all claims, suits, actions, damages, losses, costs, and expenses of every kind and character arising from each and every claim of any and all persons against the Landfill Gas after its delivery to the Processing Facility. (b) This Agreement has been duly authorized and Buyer has full power and authority to enter into this Agreement and perform its obligations hereunder. (c) Buyer is not a party to any litigation, or subject to any judgment, order, or decree, or party to any other contract, which would materially affect its performance of its obligations under this Agreement. 9.4 Disclaimer of Warranties. Notwithstanding anything to the contrary set forth in this Agreement. Buyer accepts the condition of the Disposal Facility and the Landfill Gas "AS IS, WHERE IS, WITH ALL FAULTS", and Buyer acknowledges that Seller has not made and does not hereby make, and specifically disclaims, any representations, guarantees, promises, covenants, agreements or warranties of any kind or nature whatsoever (except for those specifically set forth in Section 9.1 hereof). whether past, present or future, oral or written, expressed or implied, including any representation or warranty with respect to merchantability, fitness for a particular purpose, conformity to models or samples, concerning the condition, or quality of the Disposal Facility or the Landfill Gas and their fitness for any particular use, purpose, business or activity contemplated, intended or ongoing, including Buyer's purposes under this Agreement or the quantity or quality of landfill gas at any time. Buyer waives any claim it may have against Seller based on the actual content or characteristics of the landfill gas sold and purchased hereunder. ARTICLE 10 - FORCE MAJEURE 10.1 Force Majeure. If Buyer or Seller is rendered unable, wholly or in part, by an event of Force Majeure to carry out its obligations under this Agreement, other than to make a payment for amounts accrued, such Party shall give to the other Party prompt written notice of the event of Force Majeure with a detailed description of the events or circumstances that constitute such Force Majeure, including the nature of the occurrence and its expected duration, and continue to furnish timely regular reports with respect thereto during the period of Force Majeure; thereupon, the obligations of the Party giving the notice so far as they are affected by the Force Majeure shall be suspended during the continuance of the event (other than accrued obligations to make payments); provided that the suspension of performance is of no greater scope and of no longer duration than is required by the Force Majeure. A Party whose performance is affected by an event of Force Majeure shall use best efforts to remove the event of Force Majeure as quickly as practicable. No Force Majeure event shall extend this Agreement beyond its stated term. 12 10.2 Strikes and Lockouts. It is understood and agreed that the settlement of strikes or lockouts shall be entirely within the discretion of the party experiencing the strike or lockout or having the difficulty, and that the foregoing requirement that any Force Majeure shall be remedied with all reasonable dispatch shall not require the settlement of strikes or lockouts by acceding to the demands of the opposing party when such course is inadvisable in the discretion of the party having the difficulty. ARTICLE 11 - INDEMNITY 11.1 Buyer's Environmental Indemnity. Buyer agrees to indemnify and hold Seller, its agents, contractors, subcontractors, employees, or invitees harmless from any and all claims, damages, fines, judgments, penalties, costs, liabilities, or losses arising from or due to the presence of Hazardous Materials on Buyer's Processing Site either existing at the time of or which may have been brought to its property after the execution of this Agreement, provided that Buyer shall have no obligation under this Article for Hazardous Materials which are introduced to or released on Buyer's Processing Site by Seller, its agents, contractors, subcontractors, employees, or invitees. Buyer's Indemnity. Buyer shall indemnify, defend, and hold harmless Seller from and against any claims, loss, damage, liabilities, fines, penalties, cost, and expense, including court costs and reasonable attorneys' fees, incurred or suffered by Seller: (a) To the extent relating to the Landfill Gas while in Buyer's control or possession. (b) For personal injury, death, or property damage caused by Buyer or its agents' negligent acts or omissions arising from or relating to this Agreement. (c) Arising from claims or liens for labor performed or materials furnished for Buyer's Processing Facility or relating to Buyer’s Equipment. 11.2 Limitation of Liability. Notwithstanding any other term of this Agreement to the contrary, in no event shall either party be liable to the other for any indirect, special, incidental, or consequential loss or damage of any type, including, but not limited to lost profits and damage to goodwill or reputation with respect to any claim, whether based on contract, tort (including negligence), warranty, strict liability, implied warranty, or otherwise. ARTICLE 12 - INSURANCE 12.1 Buyer's Insurance. Buyer shall at all times carry and maintain, at its own expense, the minimum insurance coverage set forth in this Section12.1. The terms and conditions of such insurance policies (including the amount, scope of coverage, deductibles and self-insured retentions) shall be commercially reasonable shall carry and maintain the following insurance policies: (1) Commercial General Liability for the Processing System with primary coverage limits of no less than $10,000,000.00, (ii) Automobile Liability, including coverage 13 for owned, non-owned and hired vehicles for both bodily injury and property damage, with combined single limits of no less than $1,000,000.00,(iii) Workers Compensation insurance to statutory limits and employer's liability with a limit of not less than $1,000,000.00; (iv). Property/Machinery Breakdown or 'all-risk" insurance, as such term as used in the common practice of the insurance industry as of the date of this Agreement, in an amount not less than full replacement cost of the Processing Plant and all equipment necessary to its proper functioning, (v) Business Interruption insurance on an "all-risk" basis in an amount not less than policy coinsurance requirements and twelve months operating expenses, and (vi) Umbrella liability insurance of not less than $5,000,000.00. Seller shall be named as an additional insured on the above policies. Buyer shall submit proof of such insurances to Seller within five (5) business days of the execution of this Agreement. ARTICLE 13 - MISCELLANEOUS PROVISIONS 13.1 Assignability. Except as otherwise provided, neither party may at any time transfer, assign, or delegate its rights or duties under this Agreement without the express prior written consent of the other party, which shall not be unreasonably withheld; and the terms of this Agreement shall be binding on and inure to the benefit of the successors and assigns of the parties. Any attempted assignment in violation of this Section 13.1 shall be null and void. 13.2 Severability and Non-Waiver. In the event any sentence or section of this Agreement is declared by a court of competent jurisdiction to be void, such sentence or section shall be deemed severed from the remainder of this Agreement, and the balance of this Agreement shall remain in effect. Either party's waiver of any breach, or failure to enforce any of the terms and conditions of this Agreement, shall not in any way affect, limit, or waive such party's right thereafter to enforce and compel compliance with every term and condition of this Agreement or to terminate this Agreement for breach. 13.3 Patents: The Buyer shall hold and save the Seller, the Engineer and their agents harmless from liability of any kind, including cost and expenses, reasonable attorney's fees, for, or on account of, any patented or unpatented invention, process, article, or appliance manufactured or used in the performance of the Work, including its use by the Buyer. If the Buyer uses any design, process, device or materials covered by letters, trademarks, patent or copyright, the Buyer shall provide for such use by suitable agreement between the Buyer and the holder of such patented or copyrighted design, device or material. The Contract prices shall include royalties or costs arising from the use of such design, device or materials, in any way involved in the Work. The Buyer and the Buyer's sureties shall indemnify and save harmless the Seller, the Engineer and their agents from claims for infringement by reason of the use of such patented or copyrighted design, process, device or materials or any trademark or copyright in connection with Work agreed to be performed under this Contract, and shall indemnify the Seller, the Engineer and their agents for any cost, expense, damage and reasonable attorney's fees which it may be obliged to pay by reason of such infringement, at any time during the prosecution of the Work or after completion of the Work 14 13.4 Rights and Remedies. In the event of a material breach of this Agreement by either Party, the non-- breaching Party shall have all rights and remedies available under the laws of the State of Georgia, including the right to require that this Agreement be performed in accordance with its written terms and conditions. All claims, disputes and other matters in question between the Seller and the Buyer arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. The Buyer, by executing this Agreement, specifically consents to venue in Augusta and waives any right to contest the venue in the Superior Court of Richmond County, Georgia. 13.5 Notices. Any notice which is permitted or required under this Agreement shall be duly given if in writing and either delivered personally to the person whom it is required to be given or sent registered or certified mail, return receipt requested, postage prepaid as follows: If to Buyer: Covia Holdings Corporation 1 Albion Road Hephzibah, Georgia 30815-4929 If to Seller: Augusta, Georgia Environmental Services Department 4330 Deans Bridge Road Blythe, Georgia 30805 With copy: Augusta Georgia Office of the Mayor 535 Telfair Street, Suite 200 Augusta, Georgia, 30901 Each Party shall have the right, from time to time, to designate a different address by notice given in conformity with this Section. 13.6 Access. Upon reasonable advance notice not less than 24 hours, each party agrees to provide the other, and its agents, representatives, and contractors with access to its property and equipment during normal business hours (not including nights, weekends, and holidays) for the purpose of inspection and carrying out its rights and obligations under this Agreement. While on Buyer's property, Seller, its agents, and contractors shall at all times conduct themselves in a safe and prudent manner. While on Seller's property, Buyer, it agents, and contractors shall at all times conduct themselves in a safe and prudent manner. 13.7 Open Records Act. The Parties shall comply with the Georgia Open Records Act, OCGA 50- 18-70 et seq. 13.8 Counterparts. This Agreement may be executed in several counterparts, and as executed shall constitute one agreement binding on all of the parties hereto. 13.9 Captions. Captions in this Agreement are solely for the convenience of the Parties and are not part of the Agreement, and shall not be used for the interpretation or determination of 15 the validity of the Agreement or any provision thereof. 13.10 Entire Agreement. This Agreement, inclusive of all Exhibits attached hereto, constitutes the entire understanding between the Parties with respect to the subject matter hereof and supersedes all previous written and oral negotiations, commitments, proposals and writings. 13.11 Governing Law. This Agreement shall be governed by the substantive laws of the State of Georgia without reference to its conflicts of law provisions. 13.12 Amendments. This Agreement and any part thereof may be amended at any time by mutual agreement of the Parties; however, no modifications, alteration, amendment, or revision of this Agreement shall be binding upon either Party unless executed in writing by the Party to be bound. 13.13 Independent Contractors. Seller and Buyer are independent contractors. Neither Party is or shall be deemed an agent, servant, or employee of or a joint venture with the other Party, and neither Party shall have the authority to incur debts or liabilities in the name of the other or otherwise bind the other Party to any contract, debt, or other obligation. 16 IN WITNESS WHEREOF, the parties have executed this agreement the day and year first above written. COVIA HOLDINGS CORPORATION By: Printed Name: Title: ATTEST: By: Printed Name: Title: AUGUSTA, GEORGIA By: Printed Name: Title: 17 LIST OF EXHIBITS Exhibit A Avoided Gas Costs for 2017 Exhibit B Sample Bill Calculation for 2017 18 Exhibit A Avoided Gas Costs for 2017 Month Index Fuel Transport Std. AGL Tax Total Jan-17 $3.930 $0.10 $0.150 $0.10 $0.17 $4.46 Feb-17 $3.391 $0.09 $0.150 $0.10 $0.15 $3.88 Mar-17 $2.627 $0.07 $0.150 $0.10 $0.12 $3.06 Apr-17 $3.175 $0.08 $0.150 $0.10 $0.14 $3.65 May-17 $3.142 $0.08 $0.150 $0.10 $0.14 $3.61 Jun-17 $3.236 $0.09 $0.150 $0.10 $0.14 $3.71 Jul-17 $3.067 $0.08 $0.150 $0.10 $0.14 $3.53 Aug-17 $2.969 $0.08 $0.150 $0.10 $0.13 $3.43 Sep-17 $2.961 $0.08 $0.150 $0.10 $0.13 $3.42 Oct-17 $2.974 $0.08 $0.150 $0.10 $0.13 $3.43 Nov-17 $2.752 $0.07 $0.150 $0.10 $0.12 $3.20 Dec-17 $3.074 $0.08 $0.150 $0.10 $0.14 $3.54 Notes 1) Index is the NYMEX:NG Index 19 Exhibit B Sample Bill Calculation for 2017 Commission Meeting Agenda 12/18/2018 2:00 PM Award Bid Item 18-236 Equipment for Motor Control Center Upgrades Department:Utilities Department:Utilities Caption:Motion to approve Bid Award Item 18-236 Equipment for Motor Control Center Upgrades in the Amount of $289,935. (Approved by Engineering Services Committee December 11, 2018) Background:The Utilities Department has worked with the Procurement Department to solicit bids for Electrical Switchgear to upgrade existing electrical systems in two existing Motor Control Centers. The only bid for this equipment is from Shealey’s Electrical/Border States Industries. Analysis:Our review of the bid has determined that it meets the specification requirements and the bid amount of $289,935.00 for this equipment is reasonable. This equipment will replace electrical gear 30 to 40 years old at Groundwater Plant 1 and the Faircrest Tank, and will ensure the efficiency and effectiveness of those facilities. Financial Impact:$289,935.00 from budgeted funds. Alternatives:Reject the bids received from Bid Item #18-236. (Not recommended) Recommendation:We recommend approval of award of bid item #18-236 to Shealey’s Electrical/Border States Industries at a cost of $289,935.00. Funds are Available in the Following Accounts: 506043580-5425110 Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Invitation to Bid Sealed bids will be received at this office until Friday, July 13, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-236 Booster Plant Motor Control Center Upgrades for Augusta, GA – Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday June 29, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle June 7, 14, 21, 28, 2018 Metro Courier June 7, 2018 MAYER ELECTRIC 1259 AUGUSTA WEST PKWY. AUGUSTA, GA 30909 GEORGIA UNDERGROUND & SUPPLY 5158-G KENNEDY ROAD FOREST PARK, GA 30297 SHEALY ELECTRICAL 120 MERIOVAN DRIVE NORTH AUGUSTA, SC 29860 HEATEC INC. 5200 WILSON ROAD CHATTANOOGA, TN 37410 WATERTRONICS - MELBOURNE, FL MOTOR REWINDING & SERVICE 1612 COOLING ST. MELBOURNE, FL 32935 SCHNEIDER ELECTRIC ONE TENTH STREEET, SUITE 460 AUGUSTA, GA 30901 RETURNED MAIL RESA POWER 1401 MERCANTILE COURT PLANT CITY, FL 33563 KCI TECHNOLOGIES 2160 SATELLITE BOULEVARD SUITE 130 DULUTH, GA 30097 AREVA ENGINEERING CONTROL CENTER 7207 IBM DRIVE CHARLOTTE, NC 28262 INFINITY ENGINEERING CONSULTANTS 4001 DIVISION STREET METAIRIE, LA 70002 TOM WIEDMEIER UTILITIES DEPARTMENT KELLIE IRVING COMPLIANCE STEPHEN ORTON UTILITIES DEPARTMENT BID ITEM# 18-236 BOOSTER PLANT MOTOR CONTROL CENTER UPGRADES FOR UTILITIES DEPARTMENT DUE: FRI 7/13/18 @ 11:00 A.M. BID ITEM# 18-236 BOOSTER PLANT MOTOR CONTROL CENTER UPGRADES FOR UTILITIES DEPARTMENT BID MAILED: 6/07/2018 ALLEN SAXON UTILITIES DEPARTMENT Official Bid Opening Bid Item #18-236 Booster Plant Motor Control Center Upgrades for Utilities Department Bid Opening Date: Friday, July 13, 2018 at 11:00 a.m. Vendors Shealy's Electrical/ Border States Industries 120 MerovanDrive North Augusta, SC 29680 Attachment B Yes E-Verify Number 843796 SAVE Form Yes Upgrade Cost $116,345.00 1. Startup cost $0.00 2. Onsite Technical Support cost per day for a 3 day/Min $0.00 3. Emergency Response – Response time ____1 Hour____$0.00 4. Onsite ATV630 Training $0.00 Upgrade Cost $173,590.00 Upgrade Cost $0.00 1. Startup cost $0.00 2. Onsite Technical Support cost per day for a 3 day/Min $0.00 3. Emergency Response – Response time ____1 Hour____$0.00 4. Onsite ATV630 Training $0.00 Faircrest Booster Station MCC Upgrade The vendor submited a bid with a price of $276,165.00; however, due to the validity of the market regarding tariffs, the vendor has requested a 5% price increase. This tabulation sheet includes the 5% price increase. The adjusted bid price is $289,935.00. Total Number Specifications Mailed Out: 10 Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Total packages submitted: 1 Total Noncompliant: 0 Additional Items: Plant 1 Ground Water Plant MCC Upgrade Additional Items: Page 1 of 1 Commission Meeting Agenda 12/18/2018 2:00 PM Bid Item #18-195 Berckmans Road Widening & Realignment, and Bridge Replacement -Phase II Construction Department:Engineering Department:Engineering Caption:Motion to approve award of Construction Contract to Reeves Construction Company subject to Value Engineering and not to exceed in the amount of $11,246,487.20 for Transportation Investment Act (TIA) Project, Berckmans Road Widening & Realignment, and Bridge Replacement Project - Phase II as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. Bid #18-195 Also, approve reallocation of $1.6M from Engineering SPLOST VI Scott’s Way Bridge & 7th St. Bridge funds to Berckmans Rd Bridge Construction. (Approved by Engineering Services Committee December 11, 2018) Background:Berckmans Road Widening & Realignment and Berckmans Road Bridge replacement is SPLOST VI Capital Project and Band 2 projects from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum . Project will be completed in two phases (Phase 1 and Phase 2). Project limits are Washington Road to Wheeler Road. Improvement includes; constructing, three lane roadway, with curb, gutter, storm conveyance system, sidewalks, underpasses, lighting, bridge replacement and associated landscaping. Project phase 1 construction (Washington Road to near Wicklow Drive) is completed. Phase 2 utility relocation is substantially completed and this is Phase 2 (near Wicklow Drive to Wheeler Road) Construction of the project. The Project Phase 2 consists of roadway improvements, bridge over Rae’s creek replacement, curb & gutter, sidewalk, and two intersections improvements. Analysis:Bids were received on May 15, 2018 with Reeves Construction being the low bidder. The bid results are as follow: CONTRACTORS BID 1. Reeves Construction Co $11,382,342.20 2. E R Snell Contractor $11,993,069.20 3. Cover Memo Beam’s Contracting $12,478,606.47 It is the recommendation of the Engineering Department to award this project to Reeves Construction, Inc. 11,382,342.20 bid amount includes AUD contracted work in an amount of $767,447.00. Also, AED is requesting use of recaputred funds of $1,471,7000 from Engineering SPLOSTVI ($800,000 + $671.700 from Scott’s Way over Rae’s Creek Bridge Replacement, and 7th Street over Augusta Canal Bridge Replacement, respectively) to this project. All these three bridges (Berckmans Road, Scott’s Way, and 7th Street) are in Rae’s Creek/Augusta Canal Basin. Two of the bridge replacement projects (Scott’s Way and 7th Street) were completed early this year which justifies this reallocation. Upon Augusta Commission approval, this will increase subject project available construction budget to $10,389,234. Financial Impact:Funds are available in amount of $11,285,000 upon commission approval. Following is Fund allocation. Projects TIA/State Funds: $8,917,534; Engineering SPLOST VI Recapture Funds: $1,471,700; TIA discretionary funds $128,320 and AUD Funds: $767,447.00 Alternatives:1) Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve award of Construction Contract to Reeves Construction Company subject to Value Engineering and not to exceed in the amount of $11,246,487.20 for Transportation Investment Act (TIA) Project, Berckmans Road Widening & Realignment, and Bridge Replacement Project - Phase II as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. Bid #18-195 Also, approve reallocation of $1,471,700 from Engineering SPLOST VI recaptured from Scott’s Way Bridge & 7th St. Bridge funds and allocated to Berckmans Rd Bridge Construction. Funds are Available in the Following Accounts: Project TIA/State Funds: PI#0011413, $5,772,186 & PI#011381, $3,145,348; Engineering SPLOST VI Recaptured Funds: $1,471,400; TIA discretionary funds $128,320and AUD Funds: $767,447 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Cover Memo Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to PI#0011413 & PI#0011381. This request is to approve award of Construction Contract to Reeves Construction Company subject to Value Engineering and not to exceed in the amount of $11,246,487.20 for TIA Project Berckmans Road Widening & Realignment and Bridge Replacement-Phase II as requested by AED. Also, approve reallocation of $1.6M from Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Berckman Rd Realignment SPLOST VI 360,000$ Berckman Rd Over Raes Creek 790,000$ TIA Discretionary 30,320$ TIA Project Funds 11,896,933$ TIA Project Funds 108,540$ TIA Funds 8,917,534$ SPLOST VI 1,600,000$ AUD FUNDS 767,447$ 24,470,774$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T14041211 Berckmans Road Widening, Realignment & Bridge Replacement (RFP 18-195) SPLOST VI Scotts Way Bridge & 7th St. Bridge funds to Berckmans Rd Bridge Construction. 11/16/2018 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T14041211 Berckmans Road Widening, Realignment & Bridge Replacement (RFP 18-195) CPB AMOUNT CPB New SOURCE OF FUNDS CPB Addition CPB Berckmans Rd Realignment PHASE VI (360,000) (360,000) Berckmans Rd Over Raes Creek (790,000) (790,000) TIA Discretionary (30,320) (30,320) TIA Project Funds Berckman Road 371-041110-T14041211 (12,005,473) (12,005,473) TIA FUNDS (PI#0011413)(5,772,186) (5,772,186) TIA FUNDS (PI#0011381)(3,145,348) (3,145,348) SPLOST VI (1,600,000) (1,600,000) AUD FUNDS (767,447) (767,447) TOTAL SOURCES:(13,185,793) (11,284,981) (24,470,774) USE OF FUNDS ENGINEERING 328-041110-5212115-211828701 390,320 390,320 328-041110-5212115-211828704 790,000 790,000 ENGINEERING 371-041110-5212115-T14041211 12,005,473 12,005,473 371-041110-5414110/T14041211 5,772,186 5,772,186 PI#011381 3,145,348 3,145,348 SPLOST VI 1,600,000 1,600,000 AUD FUNDS 767,447 767,447 TOTAL USES:$13,185,793 $11,284,981 $24,470,774 11/16/2018 Invitation to Bid Sealed bids will be received at this office until Tuesday, May 8, 2018 @ 3:00 p.m. for furnishing: Bid Item #18-195 Berckmans Road Widening, Realignment and Bridge Replacement – Phase II for Augusta, GA – Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $325.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, March 29, 2018. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. A Mandatory Pre Bid Conference will be held on Friday, April 20, 2018 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, April 24, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10 % Bid Bond is required. A 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 29, April 5, 12, 19, 2018 Metro Courier March 29, 2018 OFFICIAL VENDORS Attachment "B"E-Verify Bid Bond SAVE Form Addendums 1-2 Bid Price Compliance Review 11% Reeves Construction 1 APAC Industrial Way Augusta, GA 30907 Yes 48048 Yes Yes Yes $11,382,342.20 Yes E.R. Snell 1785 Oak Road Snellville, GA 30078 Yes 22114 Yes Yes Yes $11,993,069.20 Yes Beams Contracting 15030 Atomic Road Beech Island, SC 29842 Yes 167300 Yes Yes Yes $12,478,606.47 Yes Blair Construction PO Box 770 Evans, GA 30809 Scott Bridge Co 2641 Interstate Drive Opelika, AL 36801 JHC Corporation 1029 N Peachtree Pkwy # 359, Peachtree City, GA 30269 Total Number Specifications Mailed Out: 24 Total Number Specifications Download (Demandstar): 4 Total Electronic Notifications (Demandstar): 189 Total Number Specificaitons Mailed Out to Local Vendors: 4 Mandatory Pre-Bid Attendees: 7 Total packages submitted: 3 Total Noncompliant: Bid Opening for Bid Item #18-195 Berckmans Road Widening, Realignment and Bridge Replacement – Phase II for Augusta, GA Engineering Department Bid Date: Tuesday, May 15, 2018 @ 3:00 p.m. Page 1 of 1 Commission Meeting Agenda 12/18/2018 2:00 PM ITB 18-262 Chemical Treatment of Sanitary Sewer Line-Capacity Management Department:Utilities Department Department:Utilities Department Caption:Motion to approve award of Contract for Bid 18-262: Chemical Treatment of Sanitary Sewer Line - Capacity Management to Duke's Root Control in the Amount of $300,000. (Approved by Engineering Services Committee December 11, 2018) Background:This contract will provide chemical treatment to mainline gravity sanitary sewer for grease and odor management and root control. Chemicals are used to dislodge grease and debris and to treat roots and odors. If left untreated the grease, debris and roots can damage and completely block sewer lines, resulting in sanitary sewer overflows. Analysis:Duke’s Root Control was the only vendor to submit a bid. Augusta Utilities reviewed this bid and found it to be fair and reasonable. Financial Impact:Funding in the amount of $300,000 is available in account no. 506043410-5223222 Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities recommends to award the contract for Chemical Treatment of Sanitary Sewer Line-Capacity Management to Duke's Root Control. Funds are Available in the Following Accounts: 506043410-5223222 Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Invitation to Bid Sealed bids will be received at this office until Friday, August 17, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-262 Chemical Treatment of Sanitary Sewer Line-Capacity Management for Augusta, GA – Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, August3, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811orEmail: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle July 12, 19 26, August 2, 2018 Metro Courier July 12, 2018 OFFICIAL Vendors Attachment B SAVE Form Addendum E-Verify Number Number of Dispensers Service Fee per month Total Annual Cost Pipe Size Unit Pice per Linear Ft Estimated Footage Total Price 6 inch $1.49 $1.00 $1.49 8 inch $1.49 $150,000 $223,500.00 10 inch $1.66 $1.00 $1.66 12 inch $1.82 $1.00 $1.82 15 inch $2.63 $1.00 $2.63 18 inch $3.87 $1.00 $3.87 21 inch $4.84 $1.00 $4.84 Additional Manholes $125.00 $1.00 $125.00 TOTAL $223,641.31 Bid Opening Bid Item #18-262 Chemical Treatment of Sanitary Sewer Line Capacity Management for Augusta, GA-Utilities Department Bid Date: Friday, August 24, 2018 @ 11:00 a.m. Root Control Total Number Specifications Mailed Out: 6 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 32 Mandatory Pre-Bid Attendees: N/A Total packages submitted: 1 Total Noncompliant: 0 $168,358.69 $14,029.89 $12.00 192689 Yes Yes Yes DUKES ROOT CONTROLS, INC 1020 HIAWATHA BLVD W STOP 1 SYRACUSE, NY 13204 Grease and Odor Management for Mainline Gravity Sewers Commission Meeting Agenda 12/18/2018 2:00 PM Marks Church Road & Drainage Improvements - Phase II Supplement Improvements Department:Engineering Department:Engineering Caption:Motion to approve to Supplement Construction Contract to E.R. Snell Contractor, Inc. in the amount of $662,103.45 for completing needed supplemental Drainage Improvements in conjunction with Transportation Investment Act (TIA) Project, Marks Church Road & Drainage Improvement project - Phase II as requested by AED. Bid #16-261 (Approved by Engineering Services Committee December 11, 2018) Background:Currently, E.R. Snell Contactor, Inc. is under contract with Augusta, GA for Transportation Investment Act (TIA) Project, Mark Church Road & Drainage Improvements project - Phase II. The Augusta Commission awarded this contract on March 21, 2018. Moreover, this project is in Rae’s Creek Drainage Basin and includes drainage improvements in the Basin along Marks Church Road Corridor including Bridge over the creek. There are two other drainage conveyance outfalls in this drainage corridor in need of improvements and supplementing subject contract is a cost effective way to complete these improvements in a timely manner. Analysis:E.R. Snell Contractor, Inc. is currently under contract with Augusta, GA/Augusta Engineering for Marks Church Road & Drainage work and the cost provided of $662,103.45. This cost was analyzed and determined to be reasonable and cost effective for the type of work being performed. Financial Impact:Funds are available in Engineering SPLOST VI (Marks Church Road over Rae’s Creek) in amount of $662,103.45 upon commission approval. Alternatives:1). Do not approve and find alternative to complete needed supplemental improvements. Cover Memo Recommendation:Approve to Supplement Construction Contract to E.R. Snell Contractor, Inc. in the amount of $662,103.45 for completing needed supplemental Drainage Improvements. Funds are Available in the Following Accounts: 328-04-1110 211828703 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: Approve award of Construction Contract to E.R. Snell Contractor, Inc. in the amount of $662,104 for Transportation Investment Act (TIA) Project, Marks Church Road & Drainage Improvement project - Phase II as requested by Augusta Engineering Department. Award is contingent upon receipt of signed contracts and proper bonds, and development of LSBOP utilization action plan as requested by AED. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase V 2,500,000$ TIA Discretionary 763,891$ TIA Project Funds 5,584,862$ Splost Fund Balance 1,800,000$ GDOT LMIG 1,033,000$ Engineering SPLOST VI 662,104$ 12,343,857$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#325-041120-209825201 Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET MARKS CHURCH ROAD RECONSTRUCTION PROJECT CHANGE NUMBER EIGHT 1 of 2 11.30.2018 Augusta-Richmond County, Georgia CPB#325-041120-209825201 CAPITAL PROJECT BUDGET MARKS CHURCH ROAD RECONSTRUCTION PROJECT CHANGE NUMBER EIGHT CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB SPLOST, PHASE V 325-04-1120-6011110 ($2,500,000) ($2,500,000) TIA Discretionary ($763,891) ($763,891) TIA Project Funds ($5,584,862) ($5,584,862) Splost Fund Balance ($1,800,000) ($1,800,000) GDOT LMIG ($1,033,000) ($1,033,000) SPLOST VI ($662,104) ($662,104) TOTAL SOURCES: ($11,681,753) ($662,104) ($12,343,857) USE OF FUNDS CPB AMOUNT CPB NEW CPB ADDITION CPB 325-04-1120-5212115-209825201 $660,278 $660,278 371-041110-5212115/T13049126-5212115 $5,584,862 $5,584,862 CONSTRUCTION 325-04-1120-5414110-209825201 $396,010 $396,010 TIA Discretionary $567,916 $567,916 Splost Fund Balance $1,800,000 $1,800,000 GDOT LMIG $1,033,000 $1,033,000 SPLOST VI $662,104 $662,104 UTILITY 325-041120-5414510-209825201 $1,639,687 $1,639,687 TOTAL USES:$11,681,753 $662,104 $12,343,857 2 of 2 11.30.2018 (SA02 – For changes greater than $20,000) AUGUSTA-RICHMOND COUNTY AUGUSTA, GA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 325-04-209825201 Supplemental Agreement Number: 1 Purchase Order Number: P342342 WHEREAS, We, E. R. Snell Contractor, Inc, Consultant, entered into a contract with Augusta- Richmond County on August 12, 2014, for construction services associated with the Marks Church Rd & Drainage Improvement Project – Phase II, File Reference No. 157-014 (T), and WHEREAS, certain revisions to the construction requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Construction services In Rae’s Creek Drainage Basin along Marks Church Rd Corridor including Bridge over the creek It is agreed that as a result of the above described modification the contract amount is increased by $662,103.45 from $8,960,927.08 to a new total of $9,623,030.53. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, E. R. Snell Contractor, Inc., Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2018 RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Honorable Hardie Davis, Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: 1 1785 Oak Road Snellville, GA 30078 PROPOSAL & CONTRACT Date: 11/05/2018 Augusta Engineering Department 425 Walker St. Augusta, GA 30901 Job: (21028) Jamaica Dr. Storm Drain Outfall to Rae’s Creek Estimator: Chip Price Plan Date: 01/27/03 E.R. Snell Contractor, Inc., subject to the terms and conditions following and hereinafter stated, proposes to furnish all labor, material and equipment required for the performance of the following described work in connection with construction or improvements at the above stated project. Description Quantity Unit Unit Price Ext Price TRAFFIC CONTROL 1.000 LS $2,750.00 $2,750.00 MAINT OF TEMP SILT FENCE , TP A 444.000 LF $ 2.25 $ 999.00 SD-1 S (TYPE A SILT FENCE) 444.000 LF $ 5.00 $2,220.00 SD2-F INLET SEDIMENT CONTROL 5.000 EA $ 600.00 $3,000.00 CLEAR AND GRUB 1.000 LS $68,500.00 $68,500.00 TEMPORARY GRASS 1.250 AC $ 785.00 $ 981.25 TEMP MUCLH 25.000 TN $ 385.00 $9,625.00 CONSTRUCTION EXIT 1.000 EA $1,675.00 $1,675.00 FOUNDATION BACKFILL MATL, TP II 325.000 CY $ 89.00 $28,925.00 HEADWALL 36 IN RCP - PRE-CAST 1.000 EA $3,250.00 $3,250.00 STORM DRAIN PIPE 36" RCP CLASS 3 788.000 LF $ 98.00 $77,224.00 STN DUMPED RIP RAP TP 1, 24 IN 101.000 SY $ 125.00 $12,625.00 REMOVE PIPE 140.000 LF $ 26.20 $3,668.00 RESET FENCE - WOOD 10.000 LF $ 78.50 $ 785.00 RESET FENCE - BARBED WIRE 60.000 LF $ 54.25 $3,255.00 SAN SEWER PIPE, 8 IN, DUCTILE IRON 21.000 LF $ 675.00 $14,175.00 DROP INLET, GP 1 5.000 EA $4,300.00 $21,500.00 DROP INLET ,GP 1, ADDL DEPTH 8.000 VF $ 345.00 $2,760.00 STORM SEWER MANHOLE, TP 1 1.000 EA $3,400.00 $3,400.00 DRIVEWAY CONCRETE, 6 IN THK 100.000 SY $ 88.00 $8,800.00 PERM GRASS 1.000 AC $3,150.00 $3,150.00 SOD 550.000 SY $ 7.50 $4,125.00 Grand Total: $277,392.25 Terms: 1. If this proposal is accepted within thirty (30) days from the above quote date, then all pricing shall remain valid through June 30, 2019. Any work remaining after that time shall be subject to change at the discretion of E.R. Snell Contractor, Inc. 2. This proposal is based upon estimated quantities. Unless stated otherwise, the final contract amount shall be based on field measured quantities at the above unit prices. Items were added and quantities were revised per e-mail correspondence with Mr. Anthony Taylor. 3. All work to be completed in one mobilization. 4. Acceptance of a subcontract is subject to credit approval, payment is expected within 30 days from receipt of invoice with no retainage withheld. Please be advised that interest will accrue @ a rate of 1.5% per month for any unpaid balance remaining after 30 days. 5. E.R. Snell Contractor, Inc. reserves the right to adjust unit prices if the total square yards are reduced by 10 percent or more. 6. If awarded a subcontract, this quotation shall be included as an exhibit to the subcontract agreement. 7. If bond is required on behalf of E.R. Snell Contractor, then add 1% to the overall bid amount. 8. The following items are specifically excluded: Permits, Fees, Inspections 2 Prepared By Chip Price Date 11/05/2018 Acceptance of Proposal Date 1 1785 Oak Road Snellville, GA 30078 PROPOSAL & CONTRACT Date: 09/24/2018 Augusta Richmond County Engineering Department 452 Walker Street Augusta, Ga 30901 Job: (20985) Augusta - Martinique Drive Storm Drain Estimator: Chip Price Plan Date: September 6, 2018 E.R. Snell Contractor, Inc., subject to the terms and conditions following and hereinafter stated, proposes to furnish all labor, material and equipment required for the performance of the following described work in connection with construction or improvements at the above stated project. DESCRIPTION UNIT QTY UNIT PRICE TOTAL MAINTENANCE OF TEMPORARY SILT FENCE, TYPE A LF 135 $ 2.00 $ 270.00 INLET SEDIMENT TRAP SD2-F EA 6 $ 175.00 $ 1,050.00 INLET SEDIMARNT TRAP SD2-P EA 2 $ 415.00 $ 830.00 TEMPORARY SILT FENCE, TYPE A LF 135 $ 5.00 $ 675.00 FOUND BACKFILL MATL, TP II CY 160 $ 65.00 $ 10,400.00 GRADING COMPLETE LS 1 $ 188,600.00 $ 188,600.00 CONC.VALLEY GUTTER, 8 IN SY 35 $ 65.00 $ 2,275.00 CLASS A CONCRETE, INCL REINF STEEL CY 5 $ 1,250.00 $ 6,250.00 STORM DRAIN PIPE, 24 IN, H 1-10 (R.C.P.) LF 192 $ 56.50 $ 10,848.00 STORM DRAIN PIPE, 48 IN, H 1-10 (R.C.P.) LF 740 $ 125.00 $ 92,500.00 STN DUMPED RIP RAP, TP 1, 48 IN SY 32 $ 115.50 $ 3,696.00 PLASTIC FILTER FABRIC SY 32 $ 6.35 $ 203.20 REMOVE PIPE (C.M.P.) LF 556 $ 39.00 $ 21,684.00 RESET CHAIN LINK FENCE, ALL SIZED 7 TYPES LF 100 $ 43.00 $ 4,300.00 CATCH BASIN, GP 1 EA 2 $ 3,600.00 $ 7,200.00 JUNCTION BOX EA 4 $ 4,365.00 $ 17,460.00 TEMPORARY GRASS AC 2 $ 935.00 $ 1,870.00 TEMPORARY MULCH TN 10 $ 400.00 $ 4,000.00 PERMANANT GRASS INCL FERTILIZER LIME, ETC AC 2 $ 2,600.00 $ 5,200.00 TURF REINFORCING MATTING SY 900 $ 6.00 $ 5,400.00 TOTAL $ 384,711.20 Terms: 1. If this proposal is accepted within thirty (30) days from the above quote date, then all pricing shall remain valid through 05/31/19. Any work remaining after that time shall be subject to change at the discretion of E.R. Snell Contractor, Inc. 2. This proposal is based upon items and quantities as indicated on drawing 3 of 12. I added some temporary and permanent grassing items , but other than that we have used the quantities that the engineer provided, Final payment will be based upon actual quantities of work performed at the above unit prices. 3. Acceptance of a subcontract is subject to credit approval, payment is expected within 30 days from receipt of invoice with no retainage withheld. Please be advised that interest will accrue @ a rate of 1.5% per month for any unpaid balance remaining after 30 days. 4. E.R. Snell Contractor, Inc. reserves the right to adjust unit prices if the total square yards are reduced by 10 percent or more. 5. If awarded a subcontract, this quotation shall be included as an exhibit to the subcontract agreement. 6. If bond is required on behalf of E.R. Snell Contractor, then add 1% to the overall bid amount. 2 Prepared By Chip Price Date 09/24/2018 Acceptance of Proposal Date Commission Meeting Agenda 12/18/2018 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting of the Augusta Commission held December 4, 2018 and Special Called Meeting held December 11, 2018. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda Commission Chambe r - l2t4t20lg ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Guilfoyle, sias, Frantom, M. williams, Davis,Fennoy, D. Williams, Hasan and Clarke, members of Augusta Richmond CountyCommission. II\WOCATION: Bishop RosaL. williams, Pastor, Everfaithtul Missionary Baptist church. PLEDGE OF ALLEGIANCE TO TIIE FLAG OF TIIE UNITED STATES OF AMERICA. Congratulations! A. 2018 November years of Service recipients. IE ItemAoorovalsheet html Motions +'#:' Motion rext IB ItemApprovalsheet html Motions f#:"' Motion rext Nominate an individual to fill the vacant District 5 Commission seat until aspecial election is held to fill the seat. (commissioner sammie sias) Recognition of November 2}lg Years of Service recipients. Made Seconded MotionBY By Result Made Seconded MotionBy By Result Item Action: None Item Action: Disapproved Commissioner Sias nominates Mr. Johnny Few. Mr. Clarke abstains. Mr. M. Williams votes present. Voting No: Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Wayne Guilfoyle, Commissioner Ben Hasan. Motion 3-4 -2. Motions Sotion Motion Text MaderYPe By Commissioner M. Williams nominates Mr. Bernard Harper. Mr. M. Williams votes present. Mr. Fennoy out. Voting No: Commissioner Mary Davis, Commissioner Ben Hasan, Commissioner Sammie Sias, Commissioner Dennis Williams. Motion 3-4 -1. Seconded By Made SecondedBy By Motion Result Motions Motion Motion TextI'VDEJt - Commissioner Hasan nominates Rev. Karlton Howard. Mr. Clarke abstains. Mr. M. Williams votes Present. Mr. Fennoy out. Voting No: Commissioner Mary Davis, Commissioner Wayne Guilfoyle, Commissioner Sammie Sias, Commissioner Dennis Williams. Motion 2-4 -2. CONSENT AGENDA (Items l-21) PUBLIC SERVICES 1. Motion Result \Iotion to approve a Contract Term Extension with Bateman (Compass - ItemUSA) July l, 2017 - June 30, 2018. (See attachment for explanation) Action:(Approved by Public Services committee November zTrz0lg) Approved B An.nd.Jt.* Brt..r, Cort.".t_E*t.n.io, FylT-lg Do.ur.nt..odf lB VOC,L new qrrnf nrnBnrqt h,tf lB ItemAnorovalsheet.html Motions Motion;::1"" Motion Text Made By Seconded By Motionrype -'---- -r uvvv.uvu sJ Result Motion to Approve approve. Commissioner Commissioner MJ;;"p*ses 9_0. william Fennoy wayne Guilfoyle Passes 2. Motion to approve the 2019 Cooperative Agreement with CSRA Regional ItemCommission for Senior Nutrition Services for Augusta, Georgia.(Appioved Action:by Public Services Committee November 27r20lg) Approved lB 2019 Cooperative Apreement Senior Nutrition.pdf lB ItemAnorovalsheet.html Motions X:jl" Motion Text Made By seconded By Motion lYPe ''"-- -J vvlv'uvu uJ ReSUlt Motion to Approve approve. Commissioner Commissioner ,J;;"r*ses 9_0. William Fennoy Wayne Guilfoyle Passes 3. Motion to approve Tentative Allocation for a Grant to overlay Runway 5-23 Itemat Daniel Field Airport. (Approved by puUtic Services Action: Committee November 27r 2018) Approved tE GDOT TA L€ttcr (I).Ddf lB Grant Prooosal in One Solution comolete.odf lEt ItemApprovalsheet html Motions Motion Motion Text Made By Type Motion to Approve approve. Motion Passes 9-0. Seconded By Motion Result Commissioner Commissioner William Fennoy wayne Guilfoyle Passes 4. MoJion to approve the Second Contract Amendment, Change Order #l withHebbard Electrical in the amount of $6,g03.79. (Apprived by public Services Committee November 27 1201 g) Item Action: Approved lE Hebbard COl.pdf lB ItemAoorovalsheet.html Motions Motion Motion TextI ype Motion to Approve approve. Motion Passes 9-0. Seconded By Commissioner Commissioner William Fennoy Wayne Guilfoyle Motion Result Passes Systems Services Item Action: Approved 5. Motion to approve the Johnson controls Hangar one Fire Alarm contract in the amount of $31,523.00. (Approved by public Committee November 27, 20lS) lB JohnsonControlsHanpa rone.odf E ltemAporovalsheet.html Motions X:tl" Motion Text Made ByI ype Motion to Approve approve. Motion Passes 9-0. seconded By Motion Result Commissioner Commissioner William Fennoy wayne Guilfoyle Passes 6. Motion to approve the McCarthy Change Order #2 include verifuing the Itemaccuracy of the final figures and making any necessary corrections. Action:(Approved by Public services committee November 27,zlts) Approved lB Chanee Order #2 mccarthv.ndf lB ItemApprovalsheet.html Motions X:l:'" Motion Text Made By Seconded By Motion Iype ""'- "J vvlvusvs vJ Result Motion to Approve upprou.. :ommissioner Commissioner Motion passes 9_0. William Fennoy Wayne Guilfoyle Passes 7. Motion to approve the Contract with Piedmont Landscaping Management. Item (Approved by Public Services Committee November 27,2018) Action: Approved lB 2018 Lendscapinq-Contract pdf @ ItemAoorovalsheet.html Motions MotionMvrtvrr Motion Text Made By Seconded By Motion f ype ''"'- -r uvlv'svs DJ Result Motion to . Approve uppr-o*. Commissioner Commissioner Motion passes 9-0. vVilliam Fennoy Wayne Guilfoyle Passes 8. Motion to approve recommendation of the Lake Olmstead Stadium Itemtemporary rental fees before the renovations are done. (Approved by public Action: Services Committee November 27,2018) Approved lE Frcilitv Comoarisons 2018 ll-9-l8.odf IB Lake Olmstead Stedium Renhl Eec Raenmmanrratinn ^ir lB ItemAoorovalsheet.html Motions Y:'1" Motion Text Made By seconded By MotionrYPe vvvv'uuu uJ Result Motion to commissioner commissionerApprove approve. ;::i:i:':::::l \-urlrrrlrssr::'^* . passes Motion passes 9-0. William Fennoy Wayne Guilfoyle 9. Motion to approve the Southeast Site Services Contract for the Airport ltemElectrical Vault. (Approved by Public Services Committee November 27, Action:2018) APProved lB ltemApprovalsheet html Motions Y.::' Motion Text Made Byr ype B Contract for Electrial Vault2 l2.4.l8.ndf Motion to Approve approve. Motion Passes 9-0. seconded By Motion Result Commissioner Commissioner William Fennoy wayne Guilfoyle Passes 10. Motion to approve Window World Contract Amendment #l in the amountof $7,375.00. (Approved by Public Services committeeNovember 27, 2018) Item Action: Approved E ColWindowworld.pdf IE ltemApprovalsheet.html Motions Y:li" Motion Textrype Motion to Approve approve. Motion Passes 9-0. ADMINISTRATIVE SERVICES seconded By Motion Result Commissioner Commissioner William Fennoy Wayne Guilfoyle Passes Made By 11. Motion to approve the infuse of additional funds to assist Project Sponsors Itemwith day-to-day operations. Repurposing Housing Opportunities for persons Action:with AIDS (HOPWA) funds to support Project Sponsors with operations of Approvedcurrently implemented program services will reduce lapse in iervices forclients during restructure to outlaying counties. (Approved byAdministrative Services Committee October 30, 20lg) B ltemAnnrovalsheet.html Motions i#:'" Motion rext Motion ResultMade By Seconded By 12. Motion Passes 9-0. Motion to adopt updated policy establishing procedures and guidelines for dedication plaques to be installed in new and renovated Augusta, Georgia facilities; dedication plaques be installed for projects costing over $l milliondollars and the Commission will determine whether oi not to install dedication plaques for projects costing less than $1 million dollars and the Commission will review and approve all plaques before their installation. (Approved by Administrative services committee November 27,201g) Approve Motion to approve. E Orisinat Plaque Policv.odf lE Ptaoue Dedication Policv Draft l2.4.I8.ndf E ltemAonrovalsheet.html Motions Motion Motion Textrype Motion to approve with the deletion of Item A under Procedures regarding the installation of plaques Aoorove for_projects exceeding--rr- -'- andlessthan$l million dollars. Voting No: Commissioner Wayne Guilfoyle. Motion Passes 8-1. B ItemApprovalshe€t html Motions Motion Text Commissioner Commissioner passes William Fennoy Wayne Guilfoyle Made By Seconded By Hiii Item Action: Approved Commissioner Marion Williams Commissioner Ben Hasan Passes 13. Motion to approve Bid #18-270 and award the contract to proceed with the ltemroof replacement of the Wallace Branch Library to Young's Roofing & Action: Painting, Inc. of Mafiinez, GA in the amount of $45,404.00. (Approved by ApprovedAdministrative services committee November 27 r20ls) Made By Seconded By 14. Motion to amend Ordinance Augusta, Georgia Code, Title One, Chapter ItemSeven, Article Four, Section 107-51 by repeiting in part and amending in Action:part Section 800.016 of the PPPM related to criminal history. (Approved by ApprovedCommission November 20r 2018 - second reading) Motion Type Motion to Approve approve. Motion Passes 9-0. E Ban the box ordinence l0.l0.lg.pdf B ltemApprovalsheet.html Motions *j1" Motion Text Made Bylype Motion to Approve approve. Motion Passes 9-0. Motion Result Commissioner Commissioner William Fennoy Wayne Guilfoyle Passes Seconded By Motion Result Commissioner Commissioner William Fennoy Wayne Guilfoyle Passes F'INANCE 15. Motion to approve annual Leave Buy Back in the Amount of 24 Hours to bepaid on the December 21, 2018 paycheck. (Approved by Finance Committee November 27, 2018) B ZOlt Vacation Buvback - zeentla ilcm nrtf Item Action: Approved lB ltemApnrovalsheet.html Motions X:j]" Motion rexr Made ByI ype Seconded By Motion Result Motion to Approve approve. Motion Passes 9-0. ENGINEERING SERVICES 16. Motion to approve award of Construction Contract to E R Snell Contactor, ItemInc. in the amount of $5,652,594.75 for Transportation Investment Act (TIA) Action:Project, l5th Street Pedestrian Improvements Project, subject to receipt oi Approved Commissioner Commissioner William Fennoy Wayne Guilfoyle Passes signed contracts and proper bonds as requested by AED. Bid lg-260. (Approved by Engineering services committee Novemb er 27 r 201g) B cpB ll.l3.2ol8.xtsx lE I 8-260 NlemocontrArvard_l Sthst-procurement.pdf B ER Snelt-Bid Prooosal.ndf E PI00l1408 lsth sr-Bid sheetpdf E ltemAonrovalsheet.html Motions Motion Text Made By seconded By Motion Result Motion to Approve ffi:;il.*ses e-0 $",ffi#:& $:T#'d::ill,,, passes 17. Motion to approve Supplemental Agreement No. 2 between the Department Itemof Transportation State of Georgia and Augusta, GA for P.I. #0010686 Action: Augusta Beautification along Riverwatch Parkway and have Mayor's Office Approved execute agreement. (Approved by Engineering Services Committee November 27,2018) E Suonlemental Asreement 2.ndf lB ItemAonrovalsheet html Motions *j:" Motion Text seconded By Motion r YPe vvlv'sls ,-J Result Motion to Approve approve. commissioner commissioner Motion passes 9-0. william Fennoy Wayne Guilfoyle Passes 18. Motion to approve proposed rate structure for residential water and sewer ltem rates. (Approved by Engineering Services Committee November 27, Action:2018) APProved IB rate restructurins comoarison.docx lB 4 comoarison sraoh.odf IE Augusta trtilitirs rate comp 2.pdf IB ItemAonrbvalsheet.html Motions Motion m Motion- ----- Motion Text Made By Seconded By'l'YPe -.---- -'t Result Motion to Approve ,;.;.- Commissioner Commissioner Motion passes 9-0. William Fennoy Wayne Guilfoyle Passes 19. Motion to approve contracting with W.K. Dickson & Co., Inc. to provide Item preliminary engineering services to extend sanitary sewer to the Belair Road Action: area at a cost of $95,000. (Approved by Engineering Services Committee Approved November 2712018) E Ensineerinq_Services Contruct_WKD DRAFT.ndf E Belair Rd Area Sewer Extension Map.pdf E l8-132 Pr€-Oualified f,nsineerins Firms.pdf IE ItemApnrovalsheet html Motions Motion rr^a:^_ m-__1 rr r h Motion;"-."" Motion Text Made By Seconded BylYPe ---- -" Result Motion to^ Commissioner CommissionerApprove approve. .rrrr,,^_ - -_, ,- ;,---- -; -.,;- , Passes Motion passes 9-0. William Fennoy Wayne Guilfoyle 20. Motion to approve and authorize Augusta Engineering Department (AED) Item to submit, accept and receive Georgia Department of Transportation (GDOT) Action: Financial Assistance from GDOT FY20l9 and FY2020 Local Maintenance Approved and Improvement Grant (FY19 LMIG & FY2020 LMIG) for Road & Drainage Improvements & maintenance projects (Listed under Financial Impact Section). (Approved by Engineering Services Committee November 27r2018) lH GDOT FY20l9 FY2020 Local Mrirtenenc" and Irrpron"-ent G.ant (LMIG).pdf IB ltemAoorovalsheet.html Motions Motion Text Made By Seconded By Motion MotionTYP" Result Motion to commissioner commissionerApprove approve. ;;',^,1-'^":"'*^ ::"""'o:':::' , passes Motion passes 9-0. William Fennoy Wayne Guilfoyle PETITIONS AND COMMUNICATIONS 21. Motion to approve the minutes of the regular meeting of the Augusta ltem Commission held November 20, 2018 and Special Called Meeting held Action: November 27,2018. Approved E Regular Commission Meeting November 20 20l8.pdf lE Catled Commission Meeting November 27 20lg.pdf IB ItemApprovalsheet.html Motions Motion r r^.:^- ,T,---1 rr r h Motion;------ Motion Text Made By Seconded ByrYPe r ----------'t Result Motion to Approve approve. Commissioner Commissioner Motion passes 9-0. william Fennoy Wayne Guilfoyle Passes ****END CONSENT AGENDA** ** AUGUSTA COMMISSION t2t4t20t8 AUGUSTA COMMISSION REGULAR AGENDA t2t4t20t8 (Items 22-32) ADMINISTRATIVE SERVICES 22- Discuss the hostile work environment in the Augusta Law Department. Item (Requested by commissioner Marion williams) action: None IB ItemApprovalsheet html Motions Motion rr^4:^-,Tr^_-1 Made Seconded MotionType Motion Text By By Result No formal action was taken on this item. PUBLIC SAFETY 23. Motion to approve the grant award in the amount of $3,756 for the supplies Item that will be used in the prison program - From the Dog House to the Big Action: House Dog Training Program Approved E Petsmart Charities Biq House Grant.pdf E pRooorzo.pat E ltemApprovalsheet html Motions X:'1" Motion Text Made By seconded By MotionlYPe ''---- -r Result Motion to Approve "pp;;.. Commissioner Commissioner Motion passes 9-0. william Fennoy Wayne Guilfoyle Passes 24. Accept an award in the amount of $6,000.00 from the Department of Item Homeland Security for the Richmond County Sheriffs Office Bomb K-9 Action: Unit. The monies will assist RCSO in sustaining the Bomb-K-9. Approved g ry zOtt X-q B".b crr"r p lB K-9 Grant.pdf IB ItemApprovalsheet.html Motions ffi':" Motion Text Made By seconded By Htj|I Approve ffiH.:" commissioner con rvrotioriasses e-0. ilii;"- Fennoy w"yrr'dlr1lil,,. Passes 25. The Richmond County Sheriffs Office is requesting to accept an award from Item the Georgia Emergency Management Agency in the amount of $28,080.00. Action: RCSO will use this funding to sustain and maintain the GEMA Region #5 Approved CBRNE Response Team. lE Resnonse Team Grent Pronosel Annlication.ndf lB Reoonse Team Grant.pdf E ItemAoorovalsheet.html Motions []11"' Motion Text Made By seconded By MotionrYPe ''---- -r Result Motion to commissioner commissionerApprove approve. ;;;,,:,--::""^ ::"""':':::' , passes Motion passes 9_0. William Fennoy Wayne Guilfoyle 26. Motion to approve the allocation of funding for the Richmond County Item Sheriffs Office (RCSO) in the amount of $133,900.00 to implement the Action: Department of Homeland (DHS) State Homeland Security Grant Program. Approved B Bomb Grrnt 2018 Prooosal Apolication.ndf IB Bomb-Grrnt.ndf E ltemAporovalsheet.html Motions X:jl"" Motion Text Made By Seconded By MotionrYPe '.--"- -r Result Motion to commissioner commissionerApprove approve. :;',',i1"'""j"""^ ::"""'"j':::' , passes Motion passes 9_0. William Fennoy Wayne Guilfoyle 27. Approve contract with Motorola Solutions, Inc., to implement an Interview Item Room Recording and Digital Evidence Management System for the Action: Richmond county SherifPs office. RFp #18-231. Approved lB Subscriotion Services Asreement IVSI v.ll-14-201g clean final.odf E Aususta Preliminary Schedule.ndf lB Aususta Richmond Interaiew Room Ouote FIN,{L.odf B l8-23I TaB oFFICttAL.xts IB mail tabel ADDENDItl\t l.doc lB ItemApprovalsheet.html Motions Y:'1"Il Motion Text Made By seconded By Motion'I'yDe ''---- -J ResultJt - Motion to Approve approve. Commissioner Commissioner Motion passes 9_0. william Fennoy wayne Guilfoyle Passes 28. Motion to approve Intergovernmental Agreement (IGA) between Georgia Item Department of Corrections and City of Augusta Animal Services. Action: Approved B DOC AAS Asreement ll.l8.ndf IE ltemAonrovalsheet.html Motions []jt1"' Motion Text Made By seconded By Motion t YPe -.---- -'I Result Motion to Approve ,;r;." Commissioner Commissioner Motion passes 9_0. william Fennoy wayne Guilfoyle Passes 29. Approve and accept a grant award for the continuation of the Victims of Item Crime Act (VOCA) Grant with funding from the Criminal Justice Action: Coordinating Council of Georgia to provide services to crime victims for the Approved period from October 1,2018 through September 30,2019, and authorize the Mayor to execute the necessary documents. lB Award.pdf B CJCC Award budset.pdf IE VOCA new srant nronosal.ndf B ItemApnrovalsheet.html Motions ffi':"' Motion Text Made By seconded By f;Xirll Approve Passes Motion to Commissioner Commissionerapprove. William Fennoy Wayne Guilfoyle Motion Passes 9-0. ADDENDUM 30. Motion to approve bid award and contract for concrete footings for passenger Item boarding bridges at Augusta Regional Airport at Bush Field to Graves Action: Construction Services at a cost of $145,000. (Requested by Commissioner Approved Sammie Sias) lB Contrrct - Footinss for Ptssenper Boardinq Bridses-ndf E ltemAoorovalsheet.html Motions Motion Motion Textrype Made Seconded MotionBy By Result Unanimous consent is given to add this item to the agenda. Motions X:t:' Motion Text Made By seconded By MotionlYPe -.---- -'t Result Motion to Approve approve. commissioner commissioner Motion passes 9-0. william Fennoy Wayne Guilfoyle Passes 31. Motion to approve a Resolution calling for a Special Election to fill the Item District Five Commission seat vacancy.Action: Approved IB Resolution-Callinp for-a Soecial Election.odf IB ltemAoorovalsheet.html Motions Motion Motion Text Made Seconded MotionrYPe By By Result Unanimous consent is given to add this item to the agenda. Motions Motion Text Made By Seconded By Motion Type Motion to CommissionerApprove approve.ilffi;i,*ses 9-0. william Fennoy 32. Motion to approve going into an Executive Session. Motion Result Commissioner wayne Guilfoyle Passes seconded By #.Xil Commisioner Sean Frantom Passes Motions Motion Motion Text'l'ype Motion to approve going into an executive session to discuss personnel. ^ Voting No:Approve uommlssloner William Fennoy, Commissioner Wayne Guilfoyle. Motion Passes 7-2. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. Motions Motion Type Approve Motion Text Motion to approve. Mr. Guilfoyle out. Motion Passes 8-0. Made By Commissioner Marion Williams of the affidavit of Item Action: Approved Item Action: Approved 33. Motion to authorize execution by the Mayor compliance with Georgia's Open Meeting Act. Made By Commissioner Mary Davis seconded By Motion Result Commissioner william Fennoy Passes CALLED MEETING COMMISSION CHAMBER December 11, 2018 Augusta Richmond County Commission convened at 11:00 a.m., Tuesday, December 11, 2018, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. Guilfoyle, Sias, Frantom, M. Williams, Davis, Fennoy, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. Mr. Mayor: Good morning, everybody. I'11 call this meeting to order. The Chair reco gnizes Attomey MacKenzie. 2. LEGAL MEETING A. Pending and potential litigation B. Real estate C. Personnel Mr. MacKenzie: I would entertain a motion to go into an executive session to discuss pending and potential litigation, real estate and personnel. Mr. D. grilliams: So move. Mr. Fennoy: Second. Mr. Mayor: Voting. Ms. Davis, Mr. Frantom and Mr. Guilfoyle out. Motion carries 6-0. IEXECUTTVE SESSTONI Mr. Mayor: I'11 call the meeting back to order. The Chair recognizes Attorney MacKenzie. 3. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit. Mr. Fennoy: So move. Ms. Davis: Second. Motion carries 9-0. Mr. Mayor: The Chair recognizes Attorney MacKenzie. Mr. MacKenzie: I would entertain a motion to approve a Resolution authorizing the settlement of all claims by Lilly Jones, Michael Tankersley and Totally Kids Day Care in the aggregate amount of $25r816.LL and authorizing the Administrator to disburse this amount. Mr. Hasan: So move. Mr. D. Williams: Second. Mr. Mayor: All right. A motion and a second. Voting. Motion carries 9-0. Mr. Mayor: The Chair recognizes the attomey for the reading of a motion. Mr. MacKenzie: I would entertain a motion to approve a First Amendment to the Intergovernmental Agreement for sale, financing and redevelopment of the Depot property. Mr. Hasan: So move. Mr. Sias: Second. Mr. Mayor: Voting. Motion carries 9-0. Mr. Mayor: A1l right. We've got one more item. The Chair recognizes Madam Clerk. 1. Discuss appointment of interim commissioner to District 5 seat. (Requested by Mayor Hardie Davis, Jr.) Mr. Mayor: All right. I'll open the floor for nominations. I'll recognize the commissioner from the 9ft. Mr. M. Williams: I'll nominate Bernard Harper to fuIfiII the interim position for District 5 commissioner. I move to close the nominations. Mr. Mayor: All right. We've got a motion for a nominee and a proper second to close nominations. Voting. Mr. Fennoy, Mr. D. Williams, Mr. Sias and Mr. Hasan vote No. Motion fails 5-4. Mr. Mayor: Madam Clerk, I believe that's all the business that's before us. The Clerk: Yes, sir. Mr. M. Williams: Madam Clerk, will you put that back on the next commission agenda for me please? The Clerk: Yes, sir. Mr. Guilfoyle: Thank you, Mr. Mayor. Mr. Mayor, I believe Commissioner Fennoy had his fingers raised. Mr. Fennoy: I've got a question around this agenda item, Mr. Mayor. Mr. Mayor: All right, state your inquiry. Mr. Fennoy: Based on what just happened, we can nominate one person and close the nominations and vote on that person? Is that how the process works? Mr. Mayor: Well, that's how this process just worked. Again I think you can have a series of nominations but I think it was prudent for this body to take a nominee and to either support or not support that. I think what we do not want to see happen is what took place a week ago and when you've got three, four or five different nominations I wouldn't advise, encourage, recommend that you take that approach. IMEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certifu that the above is a true and correct copy of the minutes of the Called Meeting of the Augusta Richmond County Commission held on December 11, 2018. Clerk of Commission Commission Meeting Agenda 12/18/2018 2:00 PM Z-18-59 Department:Planning and Development Department:Planning and Development Caption: Z-18-59 - A request for concurrence with the Augusta Georgia Planning Commission to deny a petition by ISM, LLC, on behalf of Winchester Home Builders, Co., requesting a change of zoning from Zone R-1 (One-family Residential) and Zone R-1B (One-family Residential) to Zone R-3B (Multiple- family Residential) affecting property containing approximately 18.8 acres and known as 413 through 433 (odds only – 8 tax parcels) Pleasant Home Road. Tax Map 016-0-044-00-0, 016-0- 045-00-0. 016-045-01-0, 016-0-045-02-0, 016-0-046-00-0, 016- 0-047-00-0, 016-0-048-02-0 & 016-0-048-03-0 DISTRICT 7 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Cover Memo Commission Meeting Agenda 12/18/2018 2:00 PM Bid Item #18-319 Electrical Feeders for new passenger boarding bridge and equipment Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve the bid award to Newsome Electric, Bid Item 18-319 in the amount of $28,795 - Electrical Feeder for New Passenger Boarding Bridge and Equipment at the Augusta Regional Airport. Background:An approved not to exceed contract price of $72,000.00 approved by the Augusta Aviation Commission on November 29th and staff estimate the cost to be $60,000. Analysis:It is imperative that the Airport gets this item approved so that the airport can meet the deadline for the inaugural flight to Dallas. Financial Impact: Alternatives: Recommendation:Recommend approval Funds are Available in the Following Accounts: Fund 551 REVIEWED AND APPROVED BY: Cover Memo Invitation to Bid Sealed bids will be received at this office until Friday, December 7, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-319 Electrical Feeders for New Passenger Boarding Bridge and Equipment for Augusta, GA Augusta Regional Airport Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Wednesday, November 28, 2018 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, November 29, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle November 13, 15, 22, 27, 2018 Metro Courier November 15, 2018 ALLEN ENTERPRISES, INC. ADB SAFEGATE; AIRPORT LIGHTING EQUIPMENT SALES 5659 COMMERCE DRIVE, SUITE 100 ORLANDO, FL 32839-2969 EATON ASSOCIATES – CROUSE-HINDS AIRPORT LIGHTING PRODUCTS 1200 KENNEDY ROAD WINDSOR, CT 06095 WALKER & WHITESIDE, INC. 10 RAMSEUR CT. GREENVILLE, SC 29607 AIRPORT LIGHTING COMPANY 108 FAIRGROUNDS DRIVE MANLIUS, NY 13104-2416 SOUTHEAST SITE SERVICES, LLC ATTN: JESSE W. ANNIS 117 INDUSTRIAL BLVD. GRAY, GA 31032 HOWELL ELECTRIC 4163 WHEELER RD UNIT 3 AUGUSTA, GA 30907 CARTER ELECTRICAL 3940 WASHINGTON RD. AUGUSTA, GA 30907 S & R ELECTRICAL 513 SKYVIEW DR. AUGUSTA, GA 30901 MOBLEY MECHANICAL 234 MCKAY RD. AUGUSTA, GA 30907 DAVIS CONSTRUCTION PLUMBING HVAC & ELECTRICAL P.O. 211541 MARTINEZ, GA 30917-1541 HEBBARD ELECTRIC 2225 NORTH LEG ROAD AUGUSTA, GA 30909 RL WILEY 4144 WHEELER RD. AUGUSTA, GA 30907 GREEN TECH ELECTRIC, LLC ATTN: SCOTT GAINES 336 TIMBERIDGE DRIVE MARTINEZ, GA 30907 RCN CONTRACTING ATTN JIM NEWMAN 1115 FRANKIE PLACE COURT AUGUSTA GA 30909 ATTN: LARRY MCCORD LARRY MCCORD DESIGN/BUILD 2016 HIGHLAND AVENUE AUGUSTA, GA 30904 ALLEN-BATCHELOR CONSTRUCTION ATTN: FLETCHER DICKERT 1063 FRANK INDUSTRIAL DRIVE AUGUSTA, GA 30909 ACC CONSTRUCTION CO 635 NORTHWEST FRONTAGE AUGUSTA, GA 30907 NEWSOME ELECTRICAL CONSTRUCTION 3317 PERKINS ROAD AUGUSTA, GA 30906 MEAD & HUNT, INC. ATTN: CHRISTOPHER J. BIRKMEYER 878 SOUTH LAKE DRIVE LEXINGTON, SOUTH CAROLINA 29072 HERBERT JUDON, JR, AUGUSTA REGIONAL AIRPORT PAUL STRYCHARZ AUGUSTA REGIONAL AIRPORT PHYLLIS MILLS JOHNSON COMPLIANCE DEPARTMENT BID ITEM 18-319 ELECTRICAL FEEDERS FOR NEW PASSENGER BOARDING BRIDGE AND EQUIPMENT FOR AUGUSTA REGIONAL AIRPORT MAILED: 11/14/18 BID ITEM 18-319 ELECTRICAL FEEDERS FOR NEW PASSENGER BOARDING BRIDGE AND EQUIPMENT FOR AUGUSTA REGIONAL AIRPORT BID DUE: FRI., 12/14/18 @ 11:00 A.M. l;-r(ll ,\ri;rtiol llirr' " .\rrmr.l t. (irlrgi;r .Jlr!lMi . urgr_.\rrgrrslirliegi,rral.\ir;rr.t.r,rr December 7,2018 Ms. Geri Sams Director of Procurement Augusta Richmond County 530 Greene Street August4 GA 30901 RE: Letter of Recommendation -NEwsoME ELECTRTC- BID ITEM Ig-319 Dear Ms. Sams: Augusta Regional Airport recommends awarding a contract to Newsome Electrical for $28,795 - Electrical Feeders for New passenger boarding Bridge and Equipment. Newsome Electrical was the lowest bidder. Thank you for your assistance in this process. If you have any questions or require any additional information, please do not hesitate to contact me. Sincerely, Wr;'!,,^?'hfrHerbert L. JudS,I Executive Director C: Paul Strycharz, Airport Director of Facilities Commission Meeting Agenda 12/18/2018 2:00 PM Motion to Deny the Amended Protest of Williams Communications Regarding RFP 18-120 Department:Procurement Department:Procurement Caption:Motion to deny the Amended Protest of Williams Communications, Inc., regarding Request for Proposal (RFP) RFP Item 18-120 - 800 MHz Radio System for Augusta, Information Technology Department. Received through the office of Fleming & Nelson, LLP, Attorneys at Law on October 9, 2018 at 4:49 p.m. (No recommendation from Administrative Services Committee December 11, 2018) Background:On October 9, 2018 at 4:49 p.m., the Augusta Procurement Department received an Appeal of Denial of Protest of Award on RFP18-120, 800MHz Radio System for Augusta, Georgia from Fleming & Nelson, LLP, Attorneys at Law on behalf of Williams Communications, Inc. ("Williams"). Prior to the award of RFP 18-120, on September 12, 2018, Williams requested information related to this Procurement through the Georgia Open Records Act. On September 17, 2018, Augusta responded to that request in accordance with the Georgia Open Records Act and the Augusta, Georgia Procurement Code. The information that Williams requested was exempt from disclosure prior to the award of the RFP. On September 18, 2018, the Augusta, Georgia Commission awarded RFP 18-120 to Motorola. On September 21, 2018, the Augusta Procurement Department received a protest of the award of RFP 18-120 from Williams. On September 24, 2018, Williams issued a new request under the Georgia Open Records Act requesting the same information from its September 12, 2018 request and additional information. On September 26, 2018, the parties executed the contracts concerning RFP 18-120. On September 27, 2018, Augusta provided a response to Williams’ request and provided a preliminary cost estimate and timeline to produce the responsive documents. On or about October 3, 2018, the Augusta Procurement Director issued her decision to deny Williams’ Protest, in writing. On October 9, 2018, Williams appealed the denial of its protest. On or about October 11, 2018, Augusta Cover Memo responded to Williams regarding its request under the Georgia Open Records Act with a more accurate timeline and cost estimate. Said correspondence also informed Williams that they will have the documents with the necessary time needed to review them prior to any hearing on its appeal. On or about October 15, 2018, Williams narrowed the scope of its request to three (3) items. On October 22, 2018, Augusta responded with a new estimate of time and costs to provide the three (3) requested items . On October 31, 2018 – Williams was notified of its appeal hearing date and time before the Administrative Services Committee which is scheduled for December 11, 2018 at 1:00 p.m. with an attachment of Article 9 – Augusta, Georgia Code. Analysis:Williams has stated the following as its Points of Protest and Appeal: I. Motorola's price is nearly double that of Williams by $9.2 million and does not offer the "most advantageous" proposal to Augusta. II. The RFP Evaluation Sheet was improperly modified, thereby diluting the value of points awarded for lowest priced proposal. III. The Commission approved the award to Motorola based on an incomplete Evaluation Sheet and without being informed by the Procurement Department of the material change to the price formula in the Evaluation Sheet and the corresponding $9.2 million savings with Williams. IV. Williams was denied a fair and equal opportunity to engage in preliminary discussions with Augusta in violation of the Augusta Procurement Code. V. Motorola’s proposal should be rejected as nonresponsive. VI. An award to Motorola is in error, to the extent Augusta recommended an award based on material deviations from the RFP. VII. Award of the RFP to Motorola is the result of biased consulting by Engineering Associates, LLC, who was hired by Augusta for this RFP, but who has a history of engagements that result exclusively in Motorola procurements. Upon the review of the documentation from RFP 18-120 and Williams’ points of protest, the Augusta Procurement Director found these claims to be without merit and denied Williams’ protest. The Augusta Procurement Director supported this conclusion with the following information: I. Motorola's price is nearly double that of Williams by $9.2 million and does not offer the "most advantageous" proposal to Augusta. Response: In a RFP process, price is a factor, but not the determining factor. For RFPs, the proposals of all responsible vendors are also first evaluated on a pass/fail basis to determine each vendor’s compliance with administrative and mandatory requirements. Next, of those proposals meeting the administrative and mandatory requirements, the proposals are then scored to determine the relative technical value of each proposal. Each technical score will then be combined with a cost score assigned to the vendor’s pricing to determine the vendor’s overall score or value. The Award is generally made to the vendor with the best overall score or value. Although Williams’ price was lower than Cover Memo Motorola’s price, when the committee combined both Phases one and two the final weighted scores were as follows: Williams Communications, Inc. 384.9 Motorola 440.6 Further, at the time Motorola was found to be the most responsible and responsive vendor, there was not a $9.2 Million price differential between the two vendors as alleged by Williams. Williams presented a price of $7,274,274 for Total l Proposed System Turnkey Cost (Note: Augusta could not take the proposed discount for Section 2.0 Regional System Hosted Core Cost Reduction of $425.500.). Williams’s base rate as submitted was $7,699,697. Motorola presented a price of $8,167,752, which is a difference of $468,055. As such, at the time Motorola was found to be the most responsible and responsive vendor, the apples to apples comparison of the vendors resulted in a difference of only $468,055 the additional price increase on the Motorola award was based upon negotiations for the options that were included in Motorola’s RFP response. II. The RFP Evaluation Sheet was improperly modified, thereby diluting the value of points awarded for lowest priced proposal RESPONSE: The RFP evaluation sheet was not improperly modified. All prospective vendors were sent Addendum 2 – Item 2, which addressed a vendor’s question as listed below: Vendor’s question: Evaluation criteria listed on page 18 has two items listed as Number 6 and lists numbers 8 and 9 as optional. Is Cost/Fee Proposal considered optional? Answer: Corrected Evaluation Sheet attached. Presentation by Team and Q&A Response to Panel Questions are optional. Cost/Fee Proposals are not optional. The Corrected Evaluation Sheet attached to Addendum 2 corrected an error in the item numbering scheme changing the numbering on the evaluation sheet from 1,2,3,4,6,5,6,7,8 to: 1,2,3,4,5,6,7,8,9. This change did not dilute the value of the points or change the weight of the points. Further, Williams received a copy of Addendum 2, which included the corrected evaluation sheet, and acknowledged the receipt of said Addendum. III. The Commission approved the award to Motorola based on an incomplete Evaluation Sheet and without being informed by the Procurement Department of the material change to the price formula in the Evaluation Sheet and the corresponding $9.2 million savings with Williams. RESPONSE: As stated above, there was no change to the purported values on the evaluation sheets. Additionally, as stated above, the decision to find Motorola as the most responsible and responsive bidder occurred prior to entering into negotiations with Motorola. IV. Williams was denied a fair and equal opportunity to engage in preliminary discussions with Augusta in violation of the Augusta Procurement Code. RESPONSE: Williams was not denied an opportunity to discuss regarding the RFP. When Augusta issued RFP 18-120, the process was identified within the RFP specifications. Each vendor was given a fair and equal opportunity to engage in preliminary discussions throughout the process as listed within the specifications and not limited to the following: Selection of Finalists The Evaluation Committee will Cover Memo select and the Procurement Director will notify the finalist vendors. Only finalists will be invited to participate in the subsequent steps of the procurement process. The schedule for oral presentations will be determined at this time. Presentation by Finalists Finalist vendors will be required to present their proposals and demonstrate their offered products to the Evaluation Committee. The Procurement Director will schedule the time for each vendor presentation and demonstration. All presentations and demonstrations will be held in the Procurement Department, Room 605 or another site designated by the Procurement Director. Proposal Evaluation The Evaluation Committee will perform the evaluation of proposals. During this time, the Procurement Director may, at her option, initiate discussions with vendors who submit responsive or potentially responsive proposals for the purpose of clarifying aspects of the proposals, but proposals may be accepted and evaluated without such discussion. Discussions SHALL NOT be initiated by the vendors. Award Agreement After review of the Evaluation Committee Report, Augusta will offer award of the RFP to the vendor in which the proposal is deemed most advantageous, taking into consideration the evaluation factors set forth in the RFP. No minimum or maximum number of awards has been predetermined. Augusta is committed to ensuring equal opportunity to all qualified vendors and organizations wishing to provide services. We conduct a competitive and fair process—reviewing cost, quality and qualifications—in the procurement of goods and services necessary to meet the needs of our customers. On April 19, 2018, both Williams and Motorola were invited to do presentations for Phase 2 of the process. The Evaluation Committee ranked the presentation as follows: - Williams weighted scored of 40.0 - Motorola a weighted scored of 45.0 Each vendor was asked the same questions during the presentation in effort to evaluate the vendors fairly. As such, Williams was not denied an opportunity for equal and fair discussions with Augusta. V. Motorola’s proposal should be rejected as nonresponsive RESPONSE: Motorola’s proposal could not be rejected as nonresponsive as the Augusta Director of Compliance deemed both vendors eligible for award as meeting the assigned LSBOP Utilization Goal or providing evidence of completing good faith efforts on state and local funded projects. While the goal for RFP 18-120 was ten percent (10%), the Compliance Director found that Motorola had committed to a minimum of .51% LSBOP utilization and had satisfied the good faith efforts requirement. As stated in the Augusta Procurement Code, failure to meet the LSBOP Utilization Goal is not in and of itself determinative of responsiveness. Where a vendor can demonstrate evidence of good faith efforts in order to meet the LSBOP Utilization Goal, it sufficient evidence of compliance with the LSBOP requirements. (Augusta Procurement Code, Sec. 1-10-129). Based on such evidence of good faith efforts, Motorola’s Cover Memo proposal was deemed responsive. VI. An award to Motorola is in error, to the extent Augusta recommended an award based on material deviations from the RFP. RESPONSE: There were no material deviations from the RFP. The scoring was done in accordance with the Augusta Procurement Department’s established scoring procedures. Additionally, the Selection Committee was not arbitrarily staffed without representation for all user agencies involved. The Selection Committee included members from the Augusta Information Technology Department, the Richmond County Sheriff Department, the Augusta Fire Department, the Augusta Marshal Department, and the Augusta E-911 Department, all with experience as users, operators, and/or technicians of such radio systems. Lastly, the meeting that is referenced is not the meeting of any elected body or body appointed by the elected officials. It was an internal meeting of staff on the Selection Committee to conduct the evaluation of the vendors. As such, this meeting was not subject to the Georgia Open Meetings Act. VII. Award of the RFP to Motorola is the result of biased consulting by Engineering Associates, LLC, who was hired by Augusta for this RFP, but who has a history of engagements that result exclusively in Motorola procurements. RESPONSE: Williams merely makes an assertion of biased consulting by Engineering Associates, LLC, without any information to support such bias. The court case that was attached to Williams’ protest was merely a Complaint for Damages with unsubstantiated allegations. When the Augusta Procurement Director researched this case, it was found that this lawsuit had been dismissed with prejudice by the Barrow County Commission. As anyone is free to file a lawsuit and make allegations in a lawsuit, until the Court determines that there is some merit to the claims, these allegations remain nothing, but bare assertions. Williams has not provided any other evidence of bias by Engineering Associates, LLC, that would cause the Augusta Procurement Director to believe that this Engineering Associates, LLC was bias in its consulting. Moreover, Augusta did not arbitrarily choose Engineering Associates, LLC as its consultant on RFP 18-120. A Request for Qualifications was sent out to find a consultant to advise on RFP 18-120. As such, Engineering Associates, LLC was properly vetted through the Augusta procurement process and chosen as Augusta’s consultant on this project. VIII. Additional Information. Williams has on numerous occasions attempted to unduly influence and taint the Augusta Procurement Process. The language in RFP 18-120 clearly stated, “No organization is to discuss any aspect of this Request for Proposal with anyone other than Geri Sams, Procurement Director. This is to ensure that all prospective respondents have the same level of knowledge relative to the project as well as insuring the additional data is made available to all vendors. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, November 1, 2017 @ Cover Memo 5:00 P.M.” Williams appears to have violated this provision through the following means of contact: • Williams wrote letters to Commissioner(s) and Commissioners) Elect • Williams released information to the media improperly. • Williams wrote a note to a Commissioner(s) asking for a change in process from a Request for Proposal (RFP) to an Invitation to Negotiate (ITN). • Williams RELEASED an unsolicited proposal comparing fees; prior to the award Notice of Award was issued on September 26, 2018 Financial Impact:This is an approved SPLOST project. Capital funds are available in SPLOST VII GL 329-01-2110 JL216725901. This project is expected to be implemented within the current budgeted amount of $15,000,000. Alternatives:None. Recommendation:Deny the Protest of Williams Communications, Inc., regarding Request for Proposal (RFP) RFP Item 18-120 - 800 MHz Radio System for Augusta, Information Technology Department. Funds are Available in the Following Accounts: SPLOST VII GL 329-01-2110 JL216725901. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 1 of 99 Request for Proposals RFP Item #18-120 800 MHz Radio System For Augusta, Georgia – Information Technology Department RFP Due: Wednesday, January 10, 2018 @ 3:00 P.M. One Original and Twelve (12) Copies of RFP shall be submitted Thanks for doing business with us . . . Geri A. Sams, Procurement Director 535 Telfair Street, Room 605 Augusta, Georgia 30901 Rev. 2/17/2016 RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 2 of 99 Table of Contents Request for Proposal Instruction to Submit Purpose Viewing of the Augusta Code Compliance with Laws Proposal for All or Part Minority/Women Business Enterprise (MWBE) Policy Augusta Georgia License Requirement Terms of Contract Notice to All Proponents Required to be returned with your submittal. Both documents must be notarized Attachment B Must return the 2 pages Systematic Alien Verification for Entitlements (SAVE) Program Local Small Business Opportunity Program Ordinance Requirements Request for Proposal Specifications RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 3 of 99 Request for Proposal Request for Proposals will be received at this office until Wednesday, January 10, 2018 @ 3:00 p.m. for furnishing: RFP Item #18-120 800 MHz Radio System for Augusta, A Information Technology Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Mandatory Pre Proposal/Telephone Conference will be held Wednesday, October 25, 2017, @ 3:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605. The call-in telephone number is 1-888-567-1603 or 404- 267-0368. Call one of the dial-in numbers at least five (5) minutes prior to conference. If you choose to teleconference there is a $35.00 fee. Make the $35.00 check payable to “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A site visit to follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, November 1, 2017, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after RFP have been opened, pending the execution of contract with the successful bidder(s). A 100% performance bond and a 100% payment bond will be required for award. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 28, October 5, 12, 19, 2017 Metro Courier October 4, 2017 cc: Janice Allen Jackson Administrator Tameka Allen Information Technology Gary Hewett Information Technology Revised: 2/17/2016 RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 4 of 99 INSTRUCTIONS TO SUBMIT INSTRUCTIONS TO SUBMIT 1.1 Purpose: The purpose of this document is to provide general and specific information for use by vendors in submitting a proposal to supply Augusta, Georgia with equipment, supplies, and or services as listed above. All proposals are governed by the Augusta, Georgia Code. 1.2 Viewing the Augusta Code: All proposals are governed and awarded in accordance with the applicable federal and state regulations and the Augusta, Georgia Code. To view the Code visit Augusta’s website at www.augustaga.gov or http://www.augustaga.gov/index.aspx?NID=68 5 Guidelines & Procedures. 1.3 Compliance with laws: The Proponent shall obtain and maintain all licenses, permits, liability insurance, workman's compensation insurance and comply with any and all other standards or regulations required by federal, state or Augusta, Georgia statute, ordinances and rules during the performance of any contract between the Proponent and Augusta, Georgia. Any such requirement specifically set forth in any contract document between the Proponent and Augusta, Georgia shall be supplementary to this section and not in substitution thereof. 1.4 Proposal’s For All Or Part: Unless otherwise specified by Augusta, Georgia or by the proponent, AUGUSTA, GEORGIA RESERVES THE RIGHT TO MAKE AWARD ON ALL ITEMS, OR ON ANY OF THE ITEMS ACCORDING TO THE BEST INTEREST OF AUGUSTA, GEORGIA. Proponent may restrict his proposal to consideration in the aggregate by so stating, but must name a unit price on each item submitted upon. 1.5 All protest shall be made in writing to: Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov 1.6 Minority/Women Business Enterprise (MWBE) Policy: Court Order Enjoining Race-Based Portion of DBE Program Augusta, Georgia does not have a race or gender conscious Disadvantaged Business Enterprises (DBE) program for projects having Augusta, Georgia as the source of funding. Augusta does enforce mandatory DBE requirements of federal and state agencies on contracts funded by such agencies and has a DBE Program to comply with U.S. Department of Transportation (DOT), Federal Transit Administration (FTA), Federal Aviation Administration (FAA) and other federal and state mandated DBE requirements for certain DOT, FTA, FAA, and other federal and state assisted contracts as required by 49 C.F.R. Part 26, et. seq. and/or 49 C.F.R. Part 23, et. seq. This DBE program is only for DOT, FTA and FAA assisted contracts and other federal or state funded contracts having mandatory DBE requirements. (See Article 13 of the Augusta, GA. Code.) Augusta, Georgia prohibits any language in any solicitation, bid or contract that is inconsistent with the July 21, 2011 Court Order in the case, Thompson Wrecking, Inc. v. Augusta Georgia, civil action No. 1:07-CV-019. Any such language appearing in any Augusta, Georgia solicitation, bid or contract is void and unenforceable. A copy of this Order can be reviewed at www.augustaga.gov home page. 1.7 Augusta, Georgia License Requirement: For further information contact the License and Inspection Department @ 706 312-5050. General Contractors License Number: If applicable, in accordance with O.C.G.A. §43-41, or be subjected to penalties as may be required by law. Utility Contractor License Number: If applicable, in accordance with O.C.G.A. §43-14, or be subjected to penalties as may be required by law. 1.8 Terms of Contract: (Check where applicable) [ ] (A) Annual Contract [ ] (B) One time Purchase. [X] (C) Other RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 5 of 99 NOTICE TO ALL VENDORS (PLEASE READ CAREFULLY) ADHERE TO THE BELOW INSTRUCTIONS AND DO NOT SUBSTITUTE FORMS PLEASE READ CAREFULLY: Attachment B is a consolidated document consisting of: 1. Business License Number Requirement (must be provided) 2. Acknowledgement of Addenda (must be acknowledged, if any) 3. Statement of Non-Discrimination 4. Non-Collusion Affidavit of Prime Proponent/Offeror 5. Conflict of Interest 6. Contractor Affidavit and Agreement (E-Verify User ID Number must be provided) Attachment B Must be Notarized & the 2 Pages Must be returned with your submittal - No Exceptions. Business License Requirement: Proponent must be licensed in the Governmental entity for where they do the majority of their business. Your company’s business license number must be provided on Page 1 of Attachment B. If your Governmental entity (State or Local) does not require a business license, your company will be required to obtain a Richmond County business license if awarded a contract. For further information contact the License and Inspection Department @ 706 312-5050. Acknowledgement of Addenda: You Must acknowledge all Addenda. See Page 1 of Attachment B. E-Verify * User Identification Number (Company I.D.) The recommended awarded vendor will be required to provide a copy of Homeland Security’s Memorandum Of Understanding (MOU) Affidavit Verifying Status for Augusta Benefit Application (S.A.V.E. Program) (Must Be Returned With Your Submittal) Return Only If Applicable: 1. The Exception Sheet (if applicable) 2. Local Vendor Registration (if applicable) ________________________________________________________________________ The successful proponent will submit the following forms to the Procurement Department no later than five (5) days after receiving the “Letter of Recommendation” (Vendor’s letter will denote the date forms are to be received 1. Georgia Security and Immigration Subcontractor Affidavit 2. Non-Collusion Affidavit of Sub-Contractor ________________________________________________________________________ WARNING: Please review “Notice to Proponent” regarding Augusta Georgia’s Local Small Business Opportunity Program Proponent Requirements. Vendors are cautioned that acquisition of proposal documents through any source other than the office of the Procurement Department is not advisable. Acquisition of proposal documents from unauthorized sources places the proposer at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Proposals are publicly opened. It is your responsibility to ensure that your company has met the Specifications and Licenses’ requirements prior to submitting a proposal. Rev. 8/6/2015 RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 6 of 99 Attachment B You Must Complete and Return the 2 pages of Attachment B with Your Submittal. Document Must Be Notarized. Augusta, Georgia Augusta Procurement Department ATTN: Procurement Director 535 Telfair Street, Suite 605 Augusta, Georgia 30901 Name of Proponent: _______________________________________________________________________________ Street Address: ___________________________________________________________________________________ City, State, Zip Code: ______________________________________________________________________________ Phone: ______________________ Fax: __________________________Email: ________________________________ Do You Have A Business License? Yes: ______ No: ______ Augusta, GA Business License # for your Company (Must Provide): _____________________________________ Your State/Local Business License # for your Company (Must Provide): _____________________________________ Utility Contractors License # (Must Provide if applicable): MUST BE LISTED ON FRONT OF ENVELOPE General Contractor License # (Must Provide if applicable): _____________________________________ Additional Specialty License # (Must Provide if applicable): _____________________________________ NOTE: Company must be licensed in the Governmental entity for where they do the majority of their business. If your Governmental entity (State or Local) does not require a business license, please state above (Procurement will verify), your company will be required to obtain a Richmond County business license if awarded a RFP. For further information regarding Augusta, GA license requirements, please contact the License and Inspection Department @ 706 312-5050. List the State, City & County that issued your license: __________________________________________________ Acknowledgement of Addenda: (#1)____: (#2)____: (#3) ____: (#4)____ : (#5)____: (#6)____: (#7)____: (#8) ____: NOTE: CHECK APPROPRIATE BOX(ES)- ADD ADDITIONAL NUMBERS AS APPLICABLE Statement of Non-Discrimination The undersigned understands that it is the policy of Augusta, Georgia to promote full and equal business opportunity for all persons doing business with Augusta, Georgia. The undersigned covenants that we have not discriminated, on the basis of race, religion, gender, national origin or ethnicity, with regard to prime contracting, subcontracting or partnering opportunities. The undersigned covenants and agrees to make good faith efforts to ensure maximum practicable participation of local small businesses on the proposal or contract awarded by Augusta, Georgia. The undersigned further covenants that we have completed truthfully and fully the required forms regarding good faith efforts and local small business subcontractor/supplier utilization. The undersigned further covenants and agrees not to engage in discriminatory conduct of any type against local small businesses, in conformity with Augusta, Georgia’s Local Small Business Opportunity Program. Set forth below is the signature of an officer of the proposer/contracting entity with the authority to bind the entity. The undersigned acknowledge and warrant that this Company has been made aware of understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company; That this promise of non-discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption; That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and; That the failure of this Company to satisfactorily discharge any of the promises of nondiscrimination as made and set forth herein shall constitute a material breach of contract entitling Augusta, Georgia to declare the contract in default and to exercise any and all applicable rights remedies including but not limited to cancellation of the contract, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on a contract. Non-Collusion of Prime Proponent By submission of a proposal, the vendor certifies, under penalty of perjury, that to the best of its knowledge and belief: (a) The prices in the proposal have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor. (b) Unless otherwise required by law, the prices which have been quoted in the proposal have not been knowingly disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or to any competitor. (c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition. Collusions and fraud in proposal preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 7 of 99 Conflict of Interest By submission of a proposal, the responding firm certifies, under penalty of perjury, that to the best of its knowledge and belief: 1. No circumstances exist which cause a Conflict of Interest in performing the services required by this RFP, and 2. That no employee of the County, nor any member thereof, not any public agency or official affected by this RFP, has any pecuniary interest in the business of the responding firm or his sub-consultant(s) has any interest that would conflict in any manner or degree with the performance related to this RFP. By submission of a proposal, the vendor certifies under penalty of perjury, that to the best of its knowledge and belief: (a) The prices in the proposal have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor. (b) Unless otherwise required by law, the prices which have been quoted in the proposal have not knowingly been disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or competitor. c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership or cooperation to submit or not to submit a proposal for the purpose of restricting competition. For any breach or violation of this provision, the County shall have the right to terminate any related contract or agreement without liability and at its discretion to deduct from the price, or otherwise recover, the full amount of such fee, commission, percentage, gift, payment or consideration. Contractor Affidavit and Agreement By executing this affidavit, the undersigned contractor verifies its compliance with 0.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in 0.C.G.A §13-10-91. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Augusta, Georgia Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with 0.C.G.A §13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Augusta, Georgia Board of Commissioners at the time the subcontractor(s) is retained to perform such service. Georgia Law requires your company to have an E-Verify*User Identification Number (Company I.D.) on or after July 1, 2009. For additional information or to enroll your company, visit the State of Georgia website: https://e-verify.uscis.gov/enroll/ and/or http://www.dol.state.ga.us/pdf/rules/300_10_1.pdf **E-Verify * User Identification Number (Company I.D.) _________________________________ NOTE: E-VERIFY USER IDENDIFICATION NUMBER (COMPANY I.D.) MUST BE PROVIDED: IN ADDITION, THE RECOMMENDED AWARDED VENDOR WILL BE REQUIRED TO PROVIDE A COPY OF HOMELAND SECURITY’S MEMORANDUM OF UNDERSTANDING (MOU) The undersigned further agrees to submit a notarized copy of Attachment B and any required documentation noted as part of the Augusta, Georgia Board of Commissions specifications which govern this process. In addition, the undersigned agrees to submit all required forms for any subcontractor(s) as requested and or required. I further understand that my submittal will be deemed non-compliant if any part of this process is violated. __________________________________________ Company Name _________________________________________ BY: Authorized Officer or Agent (Contractor Signature) ________________________________________ Title of Authorized Officer or Agent of Contractor _________________________________________ Printed Name of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _____ DAY OF ___________________, 20___ __________________________________________ NOTARY SEAL Notary Public My Commission Expires: ______________________________________________ You Must Complete and Return the 2 pages of Attachment B with Your Submittal. Document Must Be Notarized. REV. 2/17/2016 RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 8 of 99 You Must Complete and Return with Your Submittal. Document Must Be Notarized Systematic Alien Verification for Entitlements (SAVE) Program Affidavit Verifying Status for Augusta, Georgia Benefit Application By executing this affidavit under oath, as an applicant for an Augusta, Georgia Business License or Occupation Tax Certificate, Alcohol License, Taxi Permit, Contract or other public benefit as reference in O.C.G.A. Section 50-36-1, I am stating the following with respect to my proposal for an Augusta, Georgia contract for ______________________________________________________________________________ [RFP Project Number and Project Name] ______________________________________________________________________________ [Print/Type: Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity] ______________________________________________________________________________ [Print/Type: Name of business, corporation, partnership, or other private entity] 1.) _________ I am a citizen of the United States. OR 2.) _________ I am a legal permanent resident 18 years of age or older. OR 3.) _________ I am an otherwise qualified alien (8 § USC 1641) or nonimmigrant under the Federal Immigration and Nationality Act (8 USC 1101 et seq.) 18 years of age or older and lawfully present in the United States. * In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia. ___________________________________________ Signature of Applicant ________________________________________________ Printed Name ________________________________________________ *Alien Registration Number for Non-Citizens SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ___________ DAY OF ______________, 20____ ________________________________________________________ Notary Public My Commission Expires: _____________________________ NOTARY SEAL Note: THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL REV. 7/12/2015 RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 9 of 99 Local Small Business Opportunity Program Ordinance Requirements Notice To All Proponents PLEASE READ CAREFULLY) Shall apply to ALL Bids/RFPs/RFQs regardless of the dollar amount In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Contractors agree to collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity Program and to make such records available to Augusta, Georgia upon request. The requirements of the Local Small Business Opportunity Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE, Contractors shall report to Augusta, Georgia the total dollars paid to each subcontractor, vendor, or other business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors, if any as required by Augusta, Georgia. Such utilization reports shall be in the format specified by the Director of Minority and Small Business Opportunities, and shall be submitted at such times as required by Augusta, Georgia. Required forms can be found at www.augustaga.gov. If you need assistance completing a form or filing information, please contact the LSBO Program office at (706) 821-2406. Failure to provide such reports within the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but not limited to, withholding payment from the Contractor and/or collecting liquidated damages. To print a copy of the Prime Contractor Data Collection Form visit: http://www.augustaga.gov/index.aspx?NID=1672 Website: http://www.augustaga.gov/index.aspx?nid=83 SHALL APPLY TO PROJECTS $100,000 & UP Sec. 1-10-129. Local small business opportunities program participation. (a) Sealed Bids, Sealed Proposals, Professional Services And Other Major Purchasing. The following procedures and contract requirements will be used to insure that local small businesses are encouraged to participate in Augusta, Georgia contracts, including but not limited to construction contracts, requests for professional services and the performance of public works contracts. The Augusta, Georgia user department shall indicate goals for local small business in all solicitations for contracts over $100,000 in value: (1) Bid conditions, requests for proposals, and all other specifications for contracts awarded by Augusta, Georgia will require that, where subcontracting goal is utilized in performing the contract, the bidder or proponent, will make Good Faith Efforts to subcontract with or purchase supplies from local small businesses. Bid specifications will require the bidder or proponent to keep records of such efforts that are adequate to permit a determination of compliance with this requirement. (2) Each Proponent shall be required to provide documentation of achieving goal or provide documentation of Good Faith Efforts to engage local small businesses as subcontractors or suppliers, the names of local small businesses and other subcontractors to whom it intends to award subcontracts, the dollar value of the subcontracts, and the scope of the work to be performed, recorded on the form(s) provided or made available as part of the bid package. If there are no sub-contracting opportunities, bidder shall so indicate on the appropriate form. (6) All solicitation documents shall require bidders or proponents to submit with their bid/proposal the following written documents, statements or forms, which shall be made available by the Procurement Department. (i) Non-Discrimination Statement which shall affirm the bidder’s: (a) adherence to the policies of Augusta, Georgia relating to equal opportunity in contracting; (b) agreement to undertake certain measures as provided in this policy to ensure maximum practicable participation of local small businesses; and (c) agreement not to engage in discriminatory conduct of any type. (ii) Proposed Local Small Business Subcontractor/Supplier Utilization Plan. (iii) Documentation of Good Faith Efforts to use local small businesses. Failure to submit the above documentation shall result in the bid or proposal being declared non-responsive. (d) Post Contract Award Requirements. The purpose of this sub-section is to establish requirements for contractor compliance with the LSBOP after a contract has been awarded. This is incorporated into all Augusta, Georgia Contracts for which a local small business goal has been established or negotiated. (1) Contractors shall have an affirmative, ongoing obligation to meet or exceed the committed local small business goal for the duration of the contract. The Augusta, Georgia may deem a contractor to be in violation of the LSBOP and in breach of its contract if at any time Augusta, Georgia determines that: (a) The contractor will not meet the committed local small business goals; and (b) the reasons for the contractor’s failure are within the contractor’s control. For example, if a contractor does not meet the local small business goal because the contractor terminated a local small business without cause or if the contractor caused and local small business to withdraw from the project without justification, then Augusta, Georgia is justified in finding the contractor to be in violation of the LSBOP. (h) Compliance. (4) The Director of minority and small business opportunities shall be responsible for evaluating good faith efforts documentation and subcontractor information submitted by bidders in conformance with, the AUGUSTA, GA CODE and any State and Federal Laws applicable to any bid specifications for competitive sealed bid or competitive sealed proposal projects prior to award of the contract. (i) Competitive Bids. Nothing in this Policy is to be construed to require Augusta, Georgia to award a bid contract to other than the lowest responsible bidder, or to require contractors to award to subcontractors, or to make significant material purchases from local small businesses who do not submit the best overall pricing to Augusta, Georgia. Sec. 1-10-130. Exceptions – federally funded projects. In accordance with § 1-10-8 and Chapter 10B, the LSBOP shall only be utilized with federally funded projects, solicitations or contracts as authorized by federal (and Georgia) laws, regulations and conditions applicable to such projects. To the extent that there are any conflicts between any such laws, regulations or conditions and the LSBOP, the federal (and Georgia) laws, regulations and conditions shall control. For questions and or additional information please contact: Local Small Business Opportunity Program, 535 Telfair Street, Room 710, Augusta, Georgia 30901 (706) 821-2406. NOTE: All forms should be submitted in an envelope labeled Local Small Business Required Forms, Company’s Name & Bid/RFP/RFQ Number. Rev. 6/27/2013 RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 10 of 99 REQUEST FOR PROPOSAL 18-120 800 MHz RADIO SYSTEM Augusta is soliciting competitive sealed proposals from qualified contractors for an Association of Public- Safety Communications Officials (APCO) P25 Phase 2 TDMA 800 MHz simulcast trunked radio system and subscribers, with a backbone microwave network. Proposals must be returned in a sealed package marked on the outside with the RFP #18-120, Company Name, and the words “RFP #18-120 800 MHz Radio System” clearly marked on the outside of the package. Electronic bids will not be accepted. Proposals will be received until 3:00 P.M. local time on Wednesday, January 10, 2018 at the Augusta Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. The official time clock is in the Procurement Department. Any proposal received after this date and time will not be accepted. The proposal will be accepted for consideration if it includes the following components: 1. One (1) unbound original (designated as the original) and twelve (12) bound copies of vendor proposals. Proposals must be sealed and labeled on the outside of the package to clearly indicate that they are in response to RFP #18-120 Bound proposals are to be submitted by either a three (3) ring binder, binder clip, or comb type binding only. No pricing information should be included in this section of the proposal. 2. Two (2) copies of vendor proposal on USB Flash drive media in PDF format. 3. One (1) original price proposal enclosed in a separate envelope. Fee Proposal must be submitted in a separate sealed envelope and labeled on the outside of the package “Fee Proposal RFP #18-120”. A mandatory pre-proposal/telephone conference and site walk is scheduled for 3:00 P.M. local time on Wednesday, October 25, 2017 at the Augusta Procurement Department, located at 535 Telfair Street, Room 605, Augusta, GA 30901. The call-in telephone number is 1-888-567-1603 or 404-267-0368. Call one of the dial-in numbers at least five (5) minutes prior to conference. If you choose to teleconference there is a $35.00 fee due before the scheduled teleconference. Make the $35.00 check payable “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901. A site visit to follow. Questions regarding proposals should be directed to Geri Sams, Procurement Director of Augusta, GA at procbidandconract@augustaga.gov no later than 5:00 pm local time on Wednesday, November 1, 2017. An addendum will be issued in response to all questions. Vendors must conform to Georgia Code regarding contractor licensing. The prime contractor and subcontractor(s)' name, license number, limits, classification and expiration date must be placed on the outside of the envelope containing the proposal documents. Successful vendor will be required to meet insurance requirements, submit a one hundred percent (100%) performance bond, and a one hundred percent (100%) payment bond. Insurance and Bonding Company must be licensed to do business by the Georgia Secretary of State, authorized to do business in Georgia by The Georgia Insurance Department, listed in the Department of Treasury's Publication of Companies holding Certificates of Authority as Acceptable Surety on Federal Bonds and as acceptable reinsuring companies, and must have an A.M. Best rating of A-5 or higher. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 11 of 99 The written proposal documents supersede any verbal or written prior communications between the parties. All companies submitting a proposal will be notified in writing of award. Selection criteria are outlined in the request for proposal documents. More than one proposal for the same work/product from an individual or entity under the same or different names will not be considered and result in rejection of all proposals in which that vendor has an interest. Augusta’s payment terms are net 30. We will not pay for any goods or services in advance of receipt and inspection. If you are unable to comply with these terms, we require that you not place a RFP. Any request for proposals not accepting these terms will be considered non-responsive and not acceptable. Attached is a Drug-Free Workplace Affidavit (must be notarized), a General Indemnity form, an Attestation of Illegal Aliens form (must be notarized) and Augusta’s Contractor’s Safety Program. All must be filled out, signed, and returned with your proposal. Failure to do so will result in your proposal being rejected. Each vendor must submit Attachment B with proposal for Augusta at the time of that party’s submission of the proposal. Augusta reserves the right to waive technicalities and to make an award deemed in its best interest, or to reject any and all proposals, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional proposals. Owner further reserves the right to reject the proposal of any vendor whom it finds, after reasonable inquiry and evaluation, to not be responsible. Augusta may also reject the proposal of any vendor if they believe that it would not be in the best interest of the project to make an award to that vendor. Augusta reserves the right to waive all informalities not involving price, time, or changes in the work and to negotiate contract terms with the successful vendor. Augusta also reserves the right to reject the proposal of a vendor who has previously failed to perform properly or complete on time contracts of a similar nature, or a proposal of a vendor who investigation shows is not in a position to perform the contract. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 12 of 99 Table of Contents 1. Instructions to Vendors 2. System Overview 3. APCO P25 Trunking System Description 4. APCO P25 Radio Equipment Requirements 5. Equipment Installation Requirements 6. Performance Verification 7. Training 8. Warranty, Maintenance, and Technology Refresh 9. Proposal Pricing Appendix A: Possible Sites Appendix B: Portable Coverage Requirements Appendix C: General Indemnity Appendix D: Contractor’s Safety Program Appendix E: Statement of No Response to RFP Appendix F: Performance Bond Appendix G: Payment Bond RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 13 of 99 1 INSTRUCTIONS TO VENDORS Augusta, Georgia is seeking proposals for an Association of Public-Safety Communications Officials (APCO) P25 Phase 2 TDMA 800 MHz simulcast trunked radio system and subscribers, with a backbone microwave network. Vendors providing proposals must describe all components, services, and tasks required to implement a working, fully functional system and clearly state whether or not said components and services are to be furnished by the vendor. Any and all components - whether hardware or software – required to make the system usable and fully operational that are not described in the proposal documents as being necessary shall be provided at the vendor's expense. The price listed in the vendor's proposal shall be the delivered price, including freight to - and installation at - the sites of work in Augusta, Georgia. Submission of a proposal shall be conclusive evidence that the Vendor has investigated and is satisfied as to the conditions to be encountered in performing the work. 1.1 General Requirements A. No organization is to discuss any aspect of this Request for Proposal with anyone other than Geri Sams, Procurement Director. This is to ensure that all prospective respondents have the same level of knowledge relative to the project as well as insuring the additional data is made available to all vendors. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, November 1, 2017 @ 5:00 P.M. B. The full cost for proposal preparation is to be borne by the proposing firm. Proposals must be signed in ink by a company official who has authorization to commit company resources. C. Proposals submitted are not publicly available until after award by Augusta. All proposals and supporting materials as well as correspondence relating to this RFP become property of Augusta when received. Augusta is subject to the open records law and all information submitted in proposals will be available to others upon request after award. D. The successful vendor is required within ten (10) days of Notification of Award of to provide the following: 1. Certificate of Insurance as specified in the proposal documents. 2. Two (2) properly executed contract documents. 3. Payment and Performance Bond as required. Failure to provide the above documents within ten days after the Notice of Award may be just cause for the annulment of the award. At the discretion of Augusta, the award may then be made to the next highest scoring responsible vendor. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 14 of 99 1.2 Evaluation Criteria Augusta intends to accept the offer that is most advantageous to itself from the standpoint of price, functional sufficiency, technical sufficiency, and other factors. It reserves the right to reject any and all proposals received by reason by this request, to modify configurations proposed, or to negotiate separately with any source whatsoever, in any manner deemed to be in the best interests of Augusta. During the evaluation, validation, and selection process, Augusta may desire the presence of a Vendor’s representative for answering specific questions, orally and/or in writing. Augusta will not be liable for Vendor’s costs incurred for preparation or presentation in this regard. Vendors’ responses will be evaluated based on the following criteria: RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 15 of 99 CRITERIA FOR EVALUATION RFP – Evaluation/Scoring Guidelines Evaluation Process All proposals will be evaluated by an Augusta, Georgia Selection Committee (Committee). The Committee may be composed of Augusta, Georgia staff and other parties that may have expertise or experience in the services described herein. The Committee will review the submittals and will rank the proposers. The evaluation of the proposals shall be within the sole judgment and discretion of the Committee. All contacts during the evaluation phase shall be through the Augusta, Georgia Procurement Office only. Proposers shall neither contact nor lobby evaluators during the evaluation process. Attempts by Proposer to contact members of the Committee may jeopardize the integrity of the evaluation and selection process and risk possible disqualification of Proposer. The Committee will evaluate each proposal meeting the qualification requirements set forth in this RFP. Proposers should bear in mind that any proposal that is unrealistic in terms of the technical or schedule commitments may be deemed reflective of an inherent lack of technical competence or indicative of a failure to comprehend the complexity and risk of Augusta, Georgia’s requirements as set forth in this RFP. If needed, the selection process will include oral interviews. The consultant will be notified of the time and place of oral interviews and if any additional information that may be required to be submitted. Cumulative Scores will include the total from Phase 1 and Phase 2. It is the intent of the Owner to conduct a fair and comprehensive evaluation of all proposals received. The contract for this project/service will be awarded to the proposer who submitted a proposal that is most advantageous to the Owner. Evaluation Criteria Proposals will be evaluated according to each Evaluation Criteria, and scored on a zero to five point rating. The scores for all the Evaluation Criteria will then be multiplied according to their assigned weight to arrive at a weighted score for each proposal. A proposal with a high weighted total will be deemed of higher quality than a proposal with a lesser-weighted total. The final maximum score for any project/service is five hundred (500) points. Rating Scale 0 Not Acceptable Non-responsive, fails to meet RFP specifications. The approach has no probability of success. For mandatory requirement this score will result in disqualification of proposal. 1 Poor Below average, falls short of expectations, is substandard to that which is the average or expected norm, has a low probability of success in achieving project/service objectives per RFP. 2 Fair Has a reasonable probability of success, however, some objectives may not be met. 3 Average Acceptable, achieves all objectives in a reasonable fashion per RFP specification. This will be the baseline score for each item with adjustments based on interpretation of proposal by Evaluation Committee members. 4 Above Average/Good Very good probability of success, better than that which is average or expected as the norm. Achieves all objectives per RFP requirements and expectations. 5 Excellent/ Exceptional Exceeds expectations, very innovative, clearly superior to that which is average or expected as the norm. Excellent probability of success and in achieving all objectives and meeting RFP specification. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 16 of 99 The Evaluation Criteria Summary and their respective weights are as follows: 1. Completeness of Response (Pass/Fail) a. Responses to this RFP must be complete. Responses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail in the Evaluation Criteria and will receive no further consideration. Responses that are rated a Fail and are not considered may be picked up at the delivery location or returned to the vendor (at vendor’s expense). Please provide shipping instructions and/or fees upon the completion of the competitive process. Conflict of Interest Statement (Pass/Fail) b. Discloses any financial, business or other relationship with the Augusta, Georgia that may have an impact upon the outcome of the contract or the construction project/service. c. Lists current clients who may have a financial interest in the outcome of this contract or the construction project/service that will follow. d. Discloses any financial interest or relationship with any construction company that might submit a bid on the construction project/ service. 2. Qualifications & Experience (10 points) a. Relevant experience, specific qualifications, and technical expertise of the firm and sub- consultants/proposers to conduct the required services as listed in this RFP and adhering to all required license requirement for federal, state and local services. 3. Organization & Approach (10 points) a. Describes familiarity of project/service and demonstrates understanding of work completed to date and project/service objectives moving forward b. Roles and Organization of Proposed Team i. Proposes adequate and appropriate disciplines of project/service team. ii. Some or all of team members have previously worked together on similar project/service(s). iii. Overall organization of the team is relevant to Augusta, Georgia needs. 4. Scope of Services to be Provided (35 Total of points) a. Service and Support – (10 points) Vendor shall provide system management services for one (1) year. Vendor will provide details on the location and type of the local system support available to Augusta. Vendor will specifically outline similar systems that local service personnel are supporting. Successful Vendor will have a local service shop that is capable of servicing and supporting the proposed system(s). b. Technical Compliance (15 points) Vendor shall describe their system by following the outline of the technical specifications. Vendor shall indicate whether their system is compliant or not. If not compliant, vendor must briefly describe their system or the reason it is not compliant. In the areas of the specification where Vendor is asked to describe their system and operations, Augusta will determine which technical solution is in the best interest of Augusta. Evaluation criteria include:  Compatibility with existing assets  Features and functions provided  Meets equipment specs  Guaranteed radio coverage RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 17 of 99  Interoperability with other jurisdictions  Reliability of equipment/system  Fault-tolerant system  Fallback modes of operation  Redundancy in system design c. Compatibility with Neighboring P25 Systems (10 points) Vendor will provide the details on their equipment’s ability to interface with 700/800 MHz simulcast systems of Columbia County, North Augusta, and Aiken County. The details must include the backhaul requirements, interface requirements, and the operations and limitations of the subscribers. 5. Company Stability (5 points) Vendors shall provide financial statements to include balance sheets and profit loss reports and a brief history of the entity submitting a proposal covering at least five (5) calendar years. The stability and viability of proposed Vendors is of critical importance to Augusta of Augusta’s long-term investment in a 700/800 MHz communication system. Vendor’s information should clearly outline the history of its Land Mobile Radio product lines. Vendor’s DUNS number should also be provided. 6. References (5 points) Vendors shall provide five (5) references of 700/800 MHz APCO P25 Phase 2 public safety systems similar to the one proposed to Augusta. References should have a contact name, address, current phone number, dates of system installations, and brief system descriptions. References will be utilized to evaluate vendor's experience and ability to provide system. Vendor will provide resumes of the project team detailing experience with similar systems. At a minimum, resumes of the project manager, project engineer, optimization team, and training coordinator should be provided. Changes to the project team must be approved by Augusta. 7. Presentation by Team (10 points) (Optional) a. Team presentation conveying project/service understanding, communication skills, innovative ideas, critical issues and solutions. 8. Q&A Response to Panel Questions (5 points) (Optional) a. Proposer provides responses to various interview panel questions. 9. Cost/Fee Proposal (20 points) Enclosed in a separate sealed envelope. Will NOT be disclosed in any part of the RFP a. Lowest Fee 20 b. Second 15 c. Third 10 d. Fourth 5 a. Fifth 1 Complete System Price (Submitted in a separately sealed envelope) Vendors shall complete the pricing sheet in Section 9.0 of this RFP. Successful Vendor on price will be the one with a total system cost that Augusta feels is in their best interest. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 18 of 99 Pricing issues include: • Pricing for all equipment and services • Installation costs • Trade-in allowance and other discounts • Maintenance pricing • Technology Hardware and Software Refresh Weighted scores for each Proposal will be assigned utilizing the table below: Phase 1 No. Evaluation Criteria Rating (0-5) Weight Score (Rating * Weight) 1 Completeness of Response  Package submitted by the deadline  Package is complete (includes requested information as required per this solicitation)  Attachment B is complete, signed and notarized N/A Pass/Fail Pass/Fail 2 Qualifications & Experience 10 3 Organization & Approach 10 4 Service and Support (10 weight) Technical Compliance (15 weight) Compatibility with Neighboring P25 Systems (10 weight) 35 6 Company Stability 5 5 References 5 Phase 2 (Optional – Numbers 8 and 9) Rating (0-5) Weight Score (Rating * Weight) 6 Presentation by Team 10 7 Q&A Response to Panel Questions 5 8 Cost/Fee Proposal Consideration a. Lowest Fee 20 b. Second 15 c. Third 10 d. Fourth 5 b. Fifth 1 20 Total: 100 Proposals will be evaluated according to each Evaluation Criteria, and scored on a zero to five point rating. The scores for all the Evaluation Criteria will then be multiplied according to their assigned weight to arrive at a weighted score for each proposal. A proposal with a high weighted total will be deemed of higher quality than a proposal with a lesser-weighted total. The final maximum score for any project/service is five hundred (500) points. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 19 of 99 1.3 Taxes & Pricing Augusta is exempt from federal excise tax and Georgia sales tax with regards to goods and services purchased directly by Augusta. Suppliers and contractors are responsible for federal excise tax and sales tax, including taxes for materials incorporated in Augusta construction projects. Suppliers and contractors should contact the State of Georgia Sales Tax Division for additional information. Prices shall be stated in units and quotations made separately on each item. Where there is a conflict between unit prices and extended prices, unit prices will govern. 1.4 Insurance Prior to execution of the contract, and at all times that this Contract is in force, the Contractor shall obtain, maintain and furnish Augusta Certificates of Insurance from licensed companies doing business in the State of Georgia and acceptable to Augusta covering the following Standard Insurance Requirements: 1) Statutory Workers' Compensation Insurance a) Employers Liability: Bodily Injury by Accident - $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Disease - $100,000 each employee 2) Comprehensive General Liability Insurance a) $500,000 limit of liability per occurrence for bodily injury and property damage b) The following additional coverages must apply: Unless waived by the Risk Manager o 1986 (or later) ISO Commercial General Liability Form o Dedicated Limits per Project Site or Location o (CG 25 03 or CG 25 04) o Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations) o Blanket Contractual Liability (included in 1986 or later forms) o Broad Form Property Damage (included in 1986 or later forms) o Severability of Interest (included in 1986 or later forms) o Underground, explosion, and collapse coverage (included in 1986 or o later forms) o Personal Injury (deleting both contractual and employee exclusions) o Incidental Medical Malpractice o Hostile Fire Pollution Wording 3) Auto Liability Insurance a) $500,000 limit of liability per occurrence for bodily injury and property damage b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles c) Additional Insured Endorsement d) Contractual Liability RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 20 of 99 4) Umbrella Liability Insurance - $1,000,000 limit of liability a) The following additional coverages must apply: Unless waived by the Risk Manager o Additional Insured Endorsement o Concurrency of Effective Dates with Primary o Blanket Contractual Liability o Drop Down Feature o Care, Custody, and Control - Follow Form Primary o Aggregates: Apply Where Applicable in Primary o Umbrella Policy must be as broad as the primary policy 5) Augusta (and any applicable Authority) must be shown as an additional insured on General Liability, Auto Liability, and Umbrella Liability policies. 6) The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation. 7) Certificate Holder must read: Augusta, Georgia Procurement Department 535 Telfair Street, Room 605 Augusta, GA 30901 8) Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher. Certain Workers' Comp funds may be acceptable by the approval of the Risk Management Division. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better. 9) Insurance Company should be licensed to do business by the Georgia Department of Insurance. 10) Certificates of Insurance, and any subsequent renewals, must reference specific proposal/contract by project name and project/proposal number. 11) The Contractor shall agree to provide complete certified copies of current insurance policy (ies) if requested by Augusta to verify the compliance with these insurance requirements. 12) All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by Augusta. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 21 of 99 13) Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier, and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense. 14) No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Augusta as to form and content has been filed with Augusta. The Accord Certificate of Insurance or a pre-approved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute. 15) The Contractor shall agree to waive all rights of subrogation against Augusta, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for Augusta. 16) All Risk Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be for full replacement cost. Augusta will be included as a Loss Payee in this coverage for Augusta owned equipment, tools, supplies, and contents. 17) The Contractor shall make available to Augusta, through its records or records of their insurer, information regarding a specific claim. Any loss run information available from the contractor or their insurer will be made available to Augusta upon their request. 18) Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract. 19) The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract. 20) The Contractor shall, at a minimum, apply risk management practices accepted by the contractors’ industry. 1.5 Performance and Payment Bonds A 100% Performance and 100% Payment Bond for the awarded firm. Surety Company must have an A.M. Best Rating of A-5 or higher. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 22 of 99 1.6 System Implementation Timeline Vendor shall submit a timeline for system implementation, using Microsoft Project or equivalent software, which highlights major tasks and milestones. Augusta’s 800 MHz system shall have final acceptance by March of 2019. 1.7 Schedule of Events 1.7.1 Event Calendar Tentative Dates Activity September 28, 2017 Issuance of RFP Wednesday, October 25, 2017 @ 3:00 p.m. Mandatory Pre-Proposal/Telephone Conference and Site Walk Wednesday, November 1, 2017 @ 5:00 p.m. Questions Submittal Deadline Wednesday, January 10, 2018 @ 3:00 p.m. Submission of Proposals January 2018 Proposal Evaluation January 2018 Selection of Finalists January 2018 Presentation by Finalists February 2018 Contract Negotiations February 2018 Presentation to Administrator/Commission February 2018 Award Agreement March 2018 Services Implemented 1.7.2 Explanation of Events 1. Issuance of RFP This RFP is being issued by the Augusta Procurement Department. This and any other Augusta RFP can be viewed from Augusta’s Internet site, located at http://www.AugustaGA.gov/, which uses the DemandStar service to provide online access to bid/RFP documents. From www.AugustaGA.gov choose: a. Online Bids b. Select “Active” in the “View Bids that are” window and click “Search”. c. On the appropriate Bid, click “Download/Order” (on the far right). d. Follow the instructions. If you are a member of DemandStar, this download is free. If you are not a member, there is a nominal cost. 2. Questions Submittal Deadline Potential vendors may submit additional written questions as to the intent or clarify of this RFP. Questions regarding proposals should be directed to Geri Sams, Procurement Director of Augusta, GA at procbidandcontract@augustaga.gov no later than 5:00 p.m. local time on Wednesday, November 1, 2017. An addendum will be issued in response to all questions. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 23 of 99 Mandatory Pre-Proposal/Telephone Conference A mandatory pre-proposal/telephone conference and site visit will be held in the Procurement Department, located at 535 Telfair Street, Room 605, Augusta GA 30901 at 3:00 p.m. on Wednesday, October 25, 2017. The call-in telephone number is 1-888-567-1603 or 40—267-0368. Call one of the dial-in numbers at least five (5) minutes prior to conference. If you choose to teleconference there is a $35.00 fee due before the scheduled teleconference. Make the $35.00 check payable “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901. Attendance or phoning in is required to be eligible to submit an RFP 3. Submission of Proposal Proposals are due in the Procurement Department by Wednesday, January 10, 2018 @ 3:00 p.m. Proposals received after this deadline will not be accepted. The date and time of receipt will be recorded on each proposal. Proposals must be addressed and labeled according to the directions established in this RFP. 4. Selection of Finalists The Evaluation Committee will select and the Procurement Director will notify the finalist vendors. Only finalists will be invited to participate in the subsequent steps of the procurement process. The schedule for oral presentations will be determined at this time. 5. Presentation by Finalists Finalist vendors will be required to present their proposals and demonstrate their offered products to the Evaluation Committee. The Procurement Director will schedule the time for each vendor presentation and demonstration. All presentations and demonstrations will be held in the Procurement Department, Room 605 or another site designated by the Procurement Director. 6. Proposal Evaluation The Evaluation Committee will perform the evaluation of proposals. During this time, the Procurement Director may, at her option, initiate discussions with vendors who submit responsive or potentially responsive proposals for the purpose of clarifying aspects of the proposals, but proposals may be accepted and evaluated without such discussion. Discussions SHALL NOT be initiated by the vendors. 7. Award Agreement After review of the Evaluation Committee Report, Augusta will offer award of the RFP to the vendor in which the proposal is deemed most advantageous, taking into consideration the evaluation factors set forth in the RFP. No minimum or maximum number of awards has been predetermined. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 24 of 99 Services Implemented Augusta would like to have the selected vendor on-site to work through the implementation of the new services. 2 SYSTEM OVERVIEW 2.1 Overview Augusta GA desires to procure the latest APCO Project 25 Phase 2 compliant simulcast digital technology for use at 800 MHz by its public safety responders and public works employees. In order to provide a backbone network for this system an IP based microwave system will be required. Since the users are typically sending group-type messages (one-to-many), where the group members are dispersed around Augusta-Richmond County, simulcast technology is viewed as a better system choice than cellular-type technology. 2.1.1 Background Augusta-Richmond County encompasses a land area of approximately 329 square miles and a population of over 200,000 in 2010. Augusta-Richmond County currently operates on the Palmetto 800 radio system, but needs improved performance of both portable and mobile radio communications for all public safety and public works personnel. Augusta 911 Dispatch is located at 911 4th Street, Augusta, GA 30901. The 911 Center currently houses ten Motorola MCC7500 dispatch consoles, as well as various other pieces of equipment such as printers and logging recorders. The Augusta system uses leased telephone and data circuits to connect the radio tower sites and 911 Center equipment to the Palmetto 800 switch in Columbia, South Carolina. 2.2 Requested 800 MHz Communications Systems Augusta requests vendor proposals for a reliable radio system using proven technology that provides outside and in-building coverage for portable radios with enough talk groups to allow user agencies to operate safely and efficiently today and in the future. Vendors should propose a network that contains as many tower sites as required to meet the coverage requirements contained in this RFP. Augusta would like to continue to utilize their ten Motorola MCC7500 dispatch consoles with the new system. Vendors shall provide connectivity to these consoles without loss of functionality, or shall replace the consoles with those compatible with their system offering. 2.3 800 MHz System Design Augusta has FCC licenses WPMA541, WPMA550, WPJY894, and WPQG882 with forty-one (41) total 800 MHz frequencies. Augusta is requesting that vendors provide a system that will utilize 10 frequencies from this pool in a trunked simulcast design. Augusta will work with frequency coordinators to license 10 frequencies (pairs) at the final vendor selected sites at the appropriate time in the project, typically after the design review. Augusta has identified the sites in Appendix A as potential and preferred sites at this time. Vendors are requested to consider using some of these sites for their design, however, different sites will be accepted, if more appropriate in a vendor’s design, to meet Augusta’s coverage requirements. If a potential site does not have an existing tower for co-location, vendor shall provide a price for a tower in their proposal. It shall be assumed that all sites will require an equipment shelter on-site. All greenfield sites will require Site Preparation, Fencing, and Crushed Stone; and internal to the building, dual-HVAC, UPS, Generator, Automatic Transfer Switch and associated components. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 25 of 99 Augusta requires that the new voice radio system meet the recommendations of the Association of Public Safety Communications Officers (APCO) and all TIA/EIA-102 Project 25 Digital Land Mobile Radio Standards. Each Vendor should specifically outline how their system meets these standards and how the Vendor plans to continue to meet these standards. 2.4 800 MHz System Coverage Objective Augusta requires a digital radio system that provides 95-percent area-coverage reliability or better, with portables in swivel cases operating inside the building types outlined in this specification, using a ½- wavelength flexible-wire antenna, receiving at hip level and transmitting at hip level. Ten (10) specific mission critical buildings require coverage that is more stringent. These buildings are listed in Appendix B. These buildings require a minimum signal strength of -95 dBm to be received in all areas of the building when transmitted from Augusta’s simulcast radio system. They also require a minimum signal strength of -95 dBm to be received by Augusta’s simulcast radio system when transmitted from all areas of the building. For purposes of these requirements, 90% building coverage is considered to be all areas of the building. 2.5 800 MHz Capacity Augusta requires a radio system that can handle 1500+ public safety and public works units when constructed. These units should be able to be organized into operational groups or “talk groups” on the radio infrastructure. Flexibility should be designed in the system initially to allow for operational talk groups and talk groups for emergencies or special events. Different departments within Augusta will use the special event talk groups to communicate with each other. The system design should have the flexibility to modify the talk groups and possibly modify the infrastructure without having to reprogram all of the subscriber radios. 2.6 Reliability Augusta will evaluate the reliability of the proposed system and equipment based on three factors: components, sites, and networks. Augusta requires that quality components be used in the design. These components should use current standards that relate to their design and operation, including but not limited to ANSI, TIA, APCO, NFPA, IEEE, NTIA and other relevant standards. Augusta is interested in purchasing equipment from a stable company with a reputation for building quality products. Reliable equipment is the foundation to building reliable systems. In addition to component reliability, Augusta requires a system designed and built with site reliability in mind. This includes the use of generators, UPSs, surge protectors, HVAC, grounding standards, electrical standards, redundant equipment, and fault-tolerant equipment. These considerations should be apparent in the radio systems, interconnection systems and any subsystem that supports the Augusta infrastructure. In addition, the condition of the sites should be monitored via an alarm and control system that allows remote diagnostics of each site. Finally, the network must be designed and built to high-reliability standards. When referring to the network, we mean the equipment used to connect the individual sites to make them function properly as a group. The network should have fault-tolerance and redundancy designed into its operation. It should come with a network management-and-diagnostic system that allows for easy management and interrogation (diagnostics) of network components. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 26 of 99 2.7 800 MHz Mutual Aid System coverage and features should extend as far beyond Augusta-Richmond County boundaries as feasible. This will allow Augusta-Richmond personnel to use their own equipment as they work and travel to nearby areas. Using one’s own equipment is always the preferred choice in mutual-aid scenarios. Subscriber programming will include the National Mutual Aid repeater and talk-around channels to be used for operations outside the network area or for close-in operations with mutual aid responders. In addition, five (5) mutual aid repeaters will be installed at locations to be specified for the extension of the 800 MHz mutual-aid systems already operating in the State of Georgia. The 800 MHz National Mutual Aid conventional calling channel will be monitored in the 911 Center and the consoles should have the ability to patch local communications onto this channel. Vendor will describe how proposed Augusta units can communicate in mutual-aid situations with other municipalities within 50 miles from the County line. 2.8 Regional System Partner Option Augusta provides mutual aid and receives benefits from mutual aid with surrounding communities. Augusta Project 25, 800 MHz platform shall allow for ease of communication with the City of Aiken and North Augusta in South Carolina and Columbia County in Georgia during mutual aid events. Vendors shall quote any additional cost to Augusta to be able to achieve direct communications. In addition, vendors shall identify cost reduction opportunities from their prime offering should Augusta be able to share 700/800 MHz system resources of a neighboring system. Vendors shall quote a cost for this option, inclusive of the deduction of any infrastructure equipment and the addition of the microwave and interface equipment required to link the two systems. Vendors are requested to provide a narrative of possible system design benefits for Augusta and partner communities, such as sharing border sites for improved coverage, or an alternate cost benefit to the vendor’s simulcast site design for Augusta, if partner sites would provide coverage into Augusta allowing site/cost reductions. Vendors are asked to discuss technical and operational system issues and any system features that could assist the partner communities with governance and financial management. 3 APCO P25 TRUNKING SYSTEM DESCRIPTION 3.1 System Configuration The 800 MHz P25 radio system for Augusta shall include but not be limited to the following, as detailed in the body of this RFP and the pricing section: a. One APCO P25 Phase 2-compliant digital trunked 800 MHz, 10-channel, multisite, simulcast system. b. One IP based all-indoor microwave transport system to provide backhaul for the P25 digital radio system. c. Equipment shelters with HVAC RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 27 of 99 d. UPSs, generators and associated components e. Towers f. Site preparation, fencing, crushed stone and site grounding g. Network management system and alarm-and-control equipment h. Control center consoles i. Logging recorder interfaces and expansion j. Mobile radios with 3-dB gain antennas k. Portables with 1/2 –wave antennas, batteries, chargers and swivel cases l. Control stations with Yagi antennas m. Conventional mutual aid repeaters n. Signal Boosters o. Spare Parts p. Optional AES encryption addition for subscribers q. Optional spare batteries and multiunit chargers r. Optional over the air rekeying (OTAR) s. Optional over the air reprogramming (OTAP) t. Optional Inter-RF Subsystem Interface u. Optional web-based smartphone application v. Optional GPS technology w. Optional Bluetooth capabilities on portable radios x. Optional body cameras on portable radio speaker-microphones y. Optional maintenance & warranty for years 2 through 10 z. Optional technology refresh for years 2 through 10 3.2 Trunking Requirements Vendor shall provide an 800 MHz P25 Phase 2 system that supports both P25 Phase 1 and P25 Phase 2 modes. The mode of operation shall be automatically selected based upon the subscriber programming. The trunked radio system should be based upon the performance specifications contained herein. This section of the SOW provides an overview of the performance requirements of the system. 3.2.1 Channel Priority RF channels shall be assigned automatically in real-time by the system controller in response to system user (field units and console dispatchers) requests, in accordance with channel availability and user assignment priorities. A minimum of eight levels of priority shall be incorporated in the system. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 28 of 99 3.2.2 User Group Organizational Structure To provide for flexibility and use of the trunked radio system and to provide additional flexibility and capability for future system operational expansion, at least 2,000 individual talk groups shall be available within the system. All field units (mobiles, portables, and RF control stations) and console dispatch positions shall be capable of being assigned user group address designators that shall permit communications between groups of field units or groups of field units and individual dispatch positions. All units operating within the same user group shall receive both sides of every conversation addressed to or from the group members. The system shall be capable of individual call, group call (sub-fleet), and all call (fleet) voice communications and alerting. The talk group plan must be submitted by vendor to the consultant, and approved by Augusta prior to equipment programming. 3.2.3 Addressing and Signaling The addressing and signaling system shall permit the assignment of a minimum of 48,000 discrete field unit addresses. All discrete addresses shall be able to be a member of any or all user groups. Regardless of the user group affiliation, the discrete unit address for a unit shall not change. Each unit shall have a unique discrete unit address. Talk group addresses shall have the capability of being partitioned into various organizational user group structures. Vendor shall assist Augusta in the development of a Augusta wide and countywide talk group plan. 3.2.4 System Access Time Each system user (field units, console dispatchers, etc.) shall have access to all RF channels via an operator programmable priority protocol. Channel access time shall be in accordance with APCO P25 and NFPA 1221 Standards. 3.2.5 Private Conversation The trunked radio system shall permit designated radios to have individual conversations with one another. This mode shall allow two units to have a conversation so that no one else is privileged to the communications, or is aware of it being requested. An originating radio user specifies the identification of the destination radio user and initiates the transmission. The destination radio user receives the transmission and is able to communicate with the originating radio user without having to change any settings on the radio. 3.2.6 Dynamic Switching Between Technologies The trunked radio system shall permit radios to access the system in either the APCO Project 25 Phase 1 FDMA mode or the APCO Project 25 Phase 2 TDMA mode real-time on a channel-by-channel basis. Individual channels shall not have to be partitioned or dedicated as either FDMA or TDMA. This will allow the controller to assign channels in the most flexible manner and will allow the users to migrate from FDMA technology to TDMA technology without concern for channel resources. The switching device will assign channels without concern for technology, as the channels will be equipped with RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 29 of 99 TDMA/FDMA operations. Selection of TDMA/FDMA modes of operation shall be determined by the subscriber programming. All talk-groups should be mix-mode capable. 3.2.7 Selective Alerting The trunked radio system shall provide a means for selectivity alerting radio units on an individual, group (sub-fleet), or all-call (fleet) basis. 3.2.8 On-Channel Interference The trunked radio system controller shall have the capability of detecting an interfering signal on any of the RF channel receivers. If such a signal is detected, the system controller shall shut down the associated channel transmitters and receivers for the duration of the interference. If the interference appears on the control/signaling channel, the system controller shall switch to an alternative control/signaling channel, as well as remove the channel being interfered with from the system. Once the interference is gone, the RF channel shall be reactivated by the system controller for system use. 3.2.9 Out-of-Range (Contact) Indication A programmable feature shall be provided to alert the user when a field unit leaves the radio coverage area of Augusta’s system. The user shall be notified of this condition by a visible or audible signal when the condition is first sensed. 3.2.10 Unit Disable The trunked radio system shall provide the capability of allowing the system supervisor, using a system- manager terminal, to enable or disable any field units on the trunked system. The disabling of a field unit shall prevent the unit from monitoring any voice communications on any channel or user group in the system. A disabled unit shall not be able to transmit or otherwise join into any voice conversation on the system. The enabling or disabling function shall occur while the field unit is on the system anywhere within the radio coverage area. The system shall have the capability to search the trunked system for the unit. The system manager terminal shall provide a positive indication to the system supervisor when the system succeeds in enabling or disabling the unit. The field unit and system shall “handshake” so that the system shall have a positive indication of success. This process shall not involve any “shutdown” of the system. The operation shall not require the use of any working channel. A disabled unit can only be re-enabled by the system supervisor. If for any reason the trunked system is shutdown or disabled, any disabled units shall stay disabled. If the unit is not on the system at the time the enabling or disabling function is initially invoked, the system shall have the ability to capture the unit when it comes into the system. When the target unit comes into the system, the system shall have the capability to “quickly” capture and automatically enable or disable the unit. 3.2.11 Unit Identification (ID) Each unit (mobile, portable, RF control station, and dispatch console) shall send its unique discrete address identification to the system each time the unit transmits. The ID shall be displayed on the associated dispatch-control-console channel module, as well as any other field units or RF control stations that are equipped with display capabilities. The ID that is displayed shall be system programmable, and shall be either the unit ID number or the plain language alias (fleet, sub-fleet, talk group, affiliation group, or individual unit name) name. Vendor shall state the alias naming capabilities of the system in its proposal. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 30 of 99 3.2.12 Automatic Station ID Automatic International Morse Code Station Identification shall be provided for the trunked radio system. Operation of the Automatic Station ID shall be in accordance with FCC rules for trunked radio systems. 3.2.13 Dynamic Regrouping The trunked radio system shall permit the reassigning of radio units to new or other temporary user- group assignments. The system supervisor using the system manager terminal can initiate the reassignments. This reassignment of user groups shall occur while the field unit is operating on the system anywhere within the RF coverage range of the system. The system shall handshake with the target unit and confirm that the requested change has been accomplished. The system manager shall be capable of regrouping field units once they have re-entered the RF coverage range or when they are powered up (turned on) at any time after the initial regrouping has taken place. The system shall include the ability to perform this function manually, and also with a stored software plan to allow for the automatic programming of many units into predetermined user groups. This reprogramming shall allow the saved “plan” to be initiated at any future time by the system supervisor. Vendor shall provide a description of this feature and the total time required to regroup 100 units of a pre-stored group. Total time is to be measured from the time that the regrouping activity is initiated by the system supervisor, to the time that the 100 units are regrouped and able to receive voice messages. All 100 units are presumed to be on and within RF coverage range of the system. 3.2.14 Trunking Protocol The trunking protocol shall allow for “message”-type trunking (repeater hang time after release of PTT switch) or “transmission”-type trunking (RF channel instantly reverts to pool of available RF channels) on the system. This feature shall allow reconfiguration of the trunking protocol as necessary and as future system operations dictate. 3.2.15 System/Site Controller A primary system / site controller shall be provided, and shall consist of the necessary hardware and software to provide overall monitoring and control of the trunked radio system. The system shall be responsible for automatically making RF channel assignments and performing priority call queuing, late entry assignments, and data logging of system activity. The system shall perform other unit and control activities as necessary to completely control the trunked radio system. The system shall have the capability to receive requests for access to the system from field units (mobile, portable, RF control station) and from dispatch console positions via the control/signaling channel. It shall identify an unused RF channel and direct the signaling system to move the addressed unit or user group to the designated RF channel. The system shall assign an RF channel in accordance with priorities and user-group assignment procedures established by Augusta. System software/hardware updates and/or changes shall be completed while maintaining continuous communications and without forfeiting any features or functions required by this SOW. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 31 of 99 Failure of the system primary-site controller shall not cause the loss of any functions or features required by this SOW. Records management and APCO Project 25/16 priority system access shall be maintained. As an alternate to the System/Site Controller, Vendor shall describe system control capability and the reliability of their proposed architecture specifically addressing the intent of the operations and features as listed in this specification. 3.2.16 Network Manager A network-manager interface shall be provided for control of the total trunked radio network by authorized personnel. The network manager shall allow data entry and retrieval from the system. Data retrieval shall include receiving control/signaling channel data and alarm messages from the various system controllers. Examples of data entry include altering system parameters, removing channels from operation, regrouping radio units, disabling radios, etc. The network manager shall be password protected from access by unauthorized personnel. The network-manager shall be a web-based application that allows the system manager to access the trunked network from any computer with web access. Two network manager terminals shall be included. 3.2.16.1 Database A database shall be provided that will store system user profiles, such as user group access, priority levels, dynamic regrouping plans, authorization codes, interconnect access, etc. Additionally, whenever a field unit is turned on and the unit is within RF coverage range of the system, the unit’s discrete address and user-group selection shall be recorded into the system database. Whenever a field unit is on and is in RF coverage range of the system, any change of user group selection for the field unit shall automatically update the system database with the unit’s ID (discrete data signaling address) and current user-group selection. The database shall permit user-defined sorting of calls by units, groups, time of day, duration of call, channel, site and priority. The database shall be continuously backed up. This backup database shall act as a “hot standby” database that is automatically kept current. Should there be a failure with the primary database; the backup database shall automatically be activated for system access. Every 24 hours, the database shall be automatically backed up and stored on devices external to the 800-MHz trunked control system, such as to a compact disk (CD). Sufficient storage media shall be provided for storing data over a two-year period. If unattended, fully automatic backup capability cannot be provided, vendor shall specify the system’s backup capabilities and limitations, and any user involvement that might be required. The database shall have sufficient capacity to store all system profiles, as well as the capacity to store 45 days of system activity for report generation. 3.2.16.2 System Diagnostics Sufficient hardware and software shall be provided to monitor and test the trunked radio system. The diagnostic system shall continuously test all RF repeater stations, site controllers and other critical RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 32 of 99 hardware and software functions. Should any abnormalities be found during a test sequence, the abnormality shall be logged in plain language (not coded characters). At a minimum, the log shall include the type of problem encountered, the date and time, and the channel(s) or equipment where the problem occurred. Additionally, the diagnostics system shall activate audible and visible alarms to notify the system supervisor of the problem. If a failure results in a loss of transmitter power or high VSWR on a repeater station, combiner or antenna system, the system controller shall automatically remove that repeater station from the system until such time that the fault is corrected. If interference is received on a radio channel, the system controller shall automatically remove that channel and associated receivers from the system until such time that the fault is corrected. When a repeater station or a radio channel is removed from service, an alarm shall be sent to the system supervisor. 3.2.16.3 System Alarms Alarm-status information shall be accessible from the network manager terminal or web-based application. The system supervisor shall be able to ask for and receive alarm conditions concerning the base-station repeaters and controllers. The system shall be capable of having alarms printed out (as they occur) in plain language on a printer. This printer shall be included with the system supervisor terminals. A remote-alarm-indication subsystem shall be provided to capture diagnostic and alarm reports, as well as summarize traffic operations. At a minimum, the following trunked system alarms shall be logged and displayed: o Transmitter power / VSWR o Control / signaling channel data integrity o Working channel integrity o Proper trunking operation of each channel o System interference reception o Miscellaneous alarms All individual system alarms must appear at the dispatch center and the radio maintenance facility. The network monitoring and control system and 800-MHz trunked radio network-manager terminals or web-based applications are to be installed at the above facilities in the same manner. 3.2.16.4 Report Generation The network manager shall be capable of generating management reports to provide the necessary information for management personnel to review the reports and make decisions regarding staff resource allocation and altering system size, and to evaluate the operational effectiveness of the various components of the trunked radio system. The reports shall include at least one month of system activity. 3.2.16.5 Network Manager Terminal Two network manager terminals shall be included. The terminals shall consist of a desktop-style keyboard, processor, software, Flat-Panel-Display (FPD), printer, all necessary interconnect cabling and 120 VAC power supply. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 33 of 99 The network manager terminal or web-based application shall allow an operator at the terminal to perform the following tasks: a. Inquire about the status of alarms. b. Inquire and make changes to the priority level of assignments of any and all units in the system; the priority shall be assigned on an individual basis, by user-group assignments, or both. c. Inquire about dispatch call-loading information. d. The terminal shall display the real-time activity of the prime-site controller at a designated location within the system. 3.2.17 Reliability/Redundancy/Backup A minimum of two trunking system failure modes shall be provided to minimize the loss of communications system features and functions. As an alternative to the Reliability/Redundancy/Backup operations listed in this specification, Vendor shall provide information for Augusta to properly evaluate the Reliability/Redundancy/Backup features offered by their system design specifically addressing the intent of the operations and features as listed in this specification. 3.2.17.1 Failure Mode One Due to operational requirements and system loading, a failure that would cause the system to revert to conventional (non-trunking) operation would degrade the system to an unacceptable level. For this reason, it is required that the system shall continue to trunk and provide all features, including radio coverage and APCO 25 features, in the event that the primary-system controller or remote-site controllers fail. Therefore, redundant system and site controllers and automatic switching facilities are required. If the primary system or site controller fails, the system shall automatically switch to a backup system or site controller for trunking control. During this mode of operation, the system shall continue to provide all features and functions specified in this document. The system shall not be “OFF THE AIR” for longer than ten seconds (maximum) during the system adjustment. 3.2.17.2 Failure Mode Two Should the trunked radio system central controllers fail to the point that APCO 25 trunking can no longer be maintained, then the trunking system shall revert to what is common known as a “failsoft” mode of operation. During this mode of operation, a signaling message shall be continuously transmitted by the system repeaters to notify the mobiles, portables, and RF control stations that the system is in a failsoft mode. This signaling shall also ensure that the mobile and portable radio shall not go into failsoft mode when they are out of RF coverage range of the system. This system shall not be “OFF THE AIR” for longer than 15 seconds (maximum) during the failsoft system adjustment. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 34 of 99 While the system is operating in the failsoft mode, the receiver/voting system shall continue to function, and the system shall continue to operate in simulcast mode without any reduction in coverage. 3.2.17.3 Other Reliability Requirements The system shall have the capability of assigning a minimum of four trunked repeater stations to perform as the control/signaling channel. When a new control/signaling channel is assigned, radio units shall automatically search for and acquire the new channel. The control/signaling channel shall periodically be rotated between trunked repeater stations. In the event that the control/signaling channel fails, the failure shall be detected and one of the remaining stations shall be automatically assigned as the control/signaling channel. A monitoring device shall be provided at each RF site to monitor control/signaling activity, forward and reflected transmitter power, and up to eight other alarm inputs to be used as Augusta sees fit. The alarms shall automatically be reported as described in Section 3.2.16.3. 3.2.18 System Alignment/Diagnostics/Test Equipment Any alignment control and diagnostic test equipment required for the proper alignment and optimization of the trunked simulcast system shall be provided with the communications system. 3.2.19 Spare Parts Inventory Vendor shall furnish with the response an itemized listing, with purchase costs, of spare parts, sub- assemblies, plug-in boards and components that should be kept in stock in order to maintain the communications system at an operational and functional level. Vendor shall provide contract pricing for replacement parts five years beyond system acceptance. 3.3 Channelization 3.3.1 Radio Channels Augusta desires to utilize ten (10) 800 MHz channels for trunked simulcast voice communication. Vendors must present a valid FCC 800 MHz design. Vendors shall describe how their proposed system will operate on the public safety spectrum in the 700 MHz band to accommodate future channel expansion. 3.4 Radio Communications Coverage The successful vendor shall provide a trunked simulcast system to meet the coverage area requirement objective of 95-percent area-coverage reliability or better, with portables in swivel cases operating inside buildings using a ½-wavelength flexible-wire antenna, receiving at hip level and transmitting at hip level. Proof of coverage-performance compliance shall be determined through the coverage acceptance test plan. Should the vendor’s system fail to meet the coverage reliability outlined in this specification, vendor shall provide additional equipment to meet coverage reliability. Procurement and installation of additional equipment is the vendor’s responsibility. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 35 of 99 3.4.1 Portable Radio In-Building Coverage Parameters 3.4.1.1 General Parameters Buildings requiring portable radio coverage will be classified as light density or medium density as follows: a. The losses associated with light density type structures shall be assumed to be 8 dB in all residential areas highlighted on the Augusta Zoning Map having the zoning classifications PUD, R-1 through R-3C, and R-MH. See Appendix B. b. The losses associated with medium density structures (e.g., stores, offices, and light industry) shall be assumed to be 12 dB in areas highlighted on the Augusta Zoning Map having the zoning classifications B-1, B-2, L1, and P1, within the downtown area, the medical facilities, and as highlighted on the zoning map in Appendix B. Building clutter/foliage losses used in the calculations shall be vendor’s corporate standard using Land Use Land Clutter (LULC). The County shall be divided into grids so that a statistically valid test can be performed. Typically, this is greater than 500 grids for a 95% reliable system. 3.4.1.2 Specific Mission Critical Building Parameters Ten (10) specific buildings that require coverage are listed in Appendix B. These buildings require a minimum signal strength of -95 dBm to be received in all areas of the building when transmitted from Augusta’s simulcast radio system. They also require a minimum signal strength of -95 dBm to be received by Augusta’s simulcast radio system when transmitted from all areas of the building. For purposes of these requirements, 90% building coverage is considered to be all areas of the building. Buildings which cannot support the required level of radio coverage shall be equipped with a radiating cable system and/or a distributed antenna system (DAS) with FCC certified signal boosters (aka bi- directional amplifiers), or systems otherwise approved by Augusta in order to achieve the required adequate radio coverage. The method of testing these buildings must meet NFPA 72 and International Fire Code Section 510 requirements. 3.4.2 Portable Radio In-Vehicle Coverage Parameters Coverage for portable units operating inside vehicles shall be based on the portable receiving and transmitting at head level using a ½-wavelength flexible-wire antenna. Vehicles may be parked, or traveling on any street, road (paved or unpaved) or highway at up to 65 mph within the coverage area. 3.4.3 Mobile Radio Coverage Parameters Mobile radio coverage shall be based on the use of ¼-wavelength unity gain mobile antennas. Vehicles may be parked, or traveling on any street, road (paved or unpaved) or highway at up to 65 mph within the coverage area. Vehicular antennas are to be center mounted on each vehicle roof, or center of the cab, unless specifically noted elsewhere in this document for a particular vehicle or class of vehicles. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 36 of 99 3.4.4 Coverage Maps Vendor shall provide separate composite coverage maps in their response that are an accurate portrayal of expected system performance for each of the following conditions: a. Talkout to a portable while the portable is operating at hip level: 1. outside 2. inside an 8 dB (light) attenuation building 3. inside a 12 dB (medium) attenuation building 4. inside a moving vehicle b. Talkback from a portable while the portable is operating at hip level: 1. outside 2. inside an 8 dB (light) attenuation building 3. inside a 12 dB (medium) attenuation building 4. inside a moving vehicle c. Talkout to a portable while the portable is operating at head level: 1. outside 2. inside an 8 dB (light) attenuation building 3. inside a 12 dB (medium) attenuation building 4. inside a moving vehicle d. Talkback from a portable while the portable is operating at head level: 1. outside 2. inside an 8 dB (light) attenuation building 3. inside a 12 dB (medium) attenuation building 4. inside a moving vehicle e. Talkout to a mobile while the vehicle is traveling on local streets, roads, and interstate highways. f. Talkback from a mobile while the vehicle is traveling on local streets, roads, and interstate highways. g. One composite map showing all tower site FCC 40 dBu contours associated with the system design. Any areas within the coverage contours shown on a map that are predicted to have a reliability of less than the reliability applicable to that map shall be clearly marked on the map. A description of how vendor calculated the coverage shall be included in the response. List the coverage model(s) used (for example – Okumura, Longley-Rice, etc.). All operating parameters and factors pertaining to the coverage commitment for a specific map shall be shown for that map (preferably on the map). The following minimum information shall be clearly defined for each map and each site: RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 37 of 99 a. Base/repeater RF power output. b. Base/repeater antenna gain and directivity. c. Transmit ERP. d. Effective receiver sensitivity and BER threshold for the coverage contour. e. Base/repeater antenna height above ground, specifying the antenna height at the center point and the antenna’s overall length. f. Base/repeater antenna height above average terrain. b. Base/repeater site elevation AMSL. c. Mobile and portable antenna type and gain or loss. d. Mobile and portable RF output power. e. The configuration of field units (for example – talk out to portable inside medium density buildings) and the environmental loss factors utilized. f. Simulcast offset delay. g. Foliage loss/standard deviation. h. Building loss/standard deviation. i. Moving factor. 3.4.5 RF Coverage Acceptance Criteria 3.4.5.1 General Augusta’s acceptance of the RF coverage portion of the system shall be based on successful passage of the RF Coverage Acceptance Test. A detailed RF Coverage Acceptance Test Plan (RFC-ATP) shall be included in vendor’s response. The RFC- ATP shall reflect the system proposed and include (at a minimum) the following items: a. A brief description of how the test shall be conducted. b. Augusta manpower requirements. c. A list of mobiles and portables in the system to be supplied by Augusta for the actual data gathering. d. How long the test shall take (approximate time). e. An explanation of the methodology of data gathering. f. An explanation of how the results shall be tabulated and documented. h. An explanation of why the methodology of data gathering and presentation of the results to the Augusta shall “prove” that the coverage reliability requirement of this document shall be met in general and in the defined special RF coverage areas. The vendor’s RFC-ATP shall incorporate the following minimum criteria: The County shall be divided into grid squares. All grids shall be tested in the entire county. Both computer automated tests and audio quality tests shall be performed throughout the County demonstrating 95-percent coverage as proposed by vendor coverage maps. Testing points shall be chosen by Augusta and, to the extent possible, should not cluster adjacent grid test points together. Successful completion of the test shall occur when 95 RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 38 of 99 percent or more of all grids pass the audio test. A written test plan must be submitted and approved by Augusta prior to performing the test. No greater than four adjacent grids shall fail in any part of the County. An adjacent grid shall be defined as grids having common sides or apexes. The tests shall be based on aforementioned portable-radio configurations. The calibrated test-radio configuration shall be verified by an independent means acceptable to Augusta both before and immediately following the tests. Test equipment shall remain in the possession of Augusta for the duration of the test. The method of testing inside specific buildings must meet NFPA 72 and International Fire Code Section 510 requirements. 3.4.5.2 Automated RF Testing The test instrumentation used to record signal strength measurements shall provide a method of correlating the location and the signal level measurement, such as a GPS receiver. The test instrumentation shall be capable of operation in a vehicle for talk-out tests, and at the fixed equipment sites for talkback tests. A test route shall be developed by vendor and approved by Augusta. Continuous data shall be recorded throughout the test route. Transportation shall be provided by Augusta to any test locations not generally accessible by car. The testing procedures will only consider accessible grids. The test shall be statistically significant for the required reliability. 3.4.5.3 Voice Quality Tests For each radio configuration, at least 95 percent of the test locations shall provide a voice quality rating of DAQ 3.4 or better for both talk-out and talkback messages. DAQ Table 3.6.6.3-1: Subjective Performance Description 1 Unusable. Speech present but unreadable. 2 Understandable with considerable effort. Frequent repetition due to noise/distortion. 3 Speech understandable with slight effort. Occasional repetition required due to noise/distortion. 3.4 Speech understandable with repetition only rarely required. Some noise/distortion. 4 Speech easily understood. Occasional noise/distortion. 4.5 Speech easily understood. Infrequent noise/distortion 5 Speech easily understood. The test evaluation team(s) shall be made up of two Augusta representatives and one vendor representative. If the test messages meet or exceed the test criteria, as agreed by a majority of test evaluation team, the grid is considered to have passed. If the test messages do not meet the test criteria, as agreed by a majority of the test evaluation team, the grid failed. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 39 of 99 Separate portable radio talk-out and talkback tests shall be conducted for selected buildings, outdoors and in moving vehicles. The tests conducted using a portable radio shall be performed either at a fixed location or in a moving environment at Augusta’s discretion. Augusta will provide test messages representing commonly used dispatch language for the fire, Emergency Medical Services (EMS), and law enforcement. Vendor and Augusta must mutually agree on the test messages. The test messages will be no longer than 10 seconds in length. Test messages will be drawn at random, then read and evaluated. Once used, the test message will be discarded so as not to be used again. 3.4.5.3 Tests Inside Specific Mission Critical Buildings Specific Buildings that require coverage are listed in Appendix B. The method of testing these buildings must meet NFPA 72 and International Fire Code Section 510 requirements. 3.4.6 Coverage Performance Vendor shall guarantee RF coverage performance in accordance with the requirements in this SOW, section 3.4. If the RF coverage performance of the system supplied by vendor does not meet the requirements of the SOW, vendor shall modify or otherwise cause the system to meet the requirements of this document at no cost (direct or indirect) to Augusta. Vendor shall submit a plan to meet such requirements that is satisfactory to Augusta, in Augusta’s sole discretion. This plan shall become an enforceable part of the written contractual agreement between Augusta and vendor. 4 APCO P25 RADIO EQUIPMENT REQUIREMENTS 4.1 General This Scope of Work contains performance criteria and requirements upon which vendor shall base its proposal for an 800 MHz P25 Phase 2 trunked radio communications network that shall support voice operations. It shall be the responsibility of vendor to verify completeness of the material list, and the suitability of the devices to meet the total requirements of this SOW. Base stations shall employ digital emission for public safety voice communications. A digital system is based on the use of radio equipment providing true digital emission without the use of an analog modulating subcarrier. A digital trunked radio system is specified to achieve consistent voice quality across the coverage area. Additionally, Augusta expects that the performance and quality of encrypted voice over the digital system will be identical to that of clear voice. Vendor shall propose digital field unit equipment and consoles with vocoding that digitizes the human voice and broadcasts that information with digital emissions as its primary mode of operation. Field unit equipment shall provide conventional analog operation for communications on the five National Mutual Aid conventional channels. In the event that add-on features or devices such as voice encryption, mobile-data terminals, laptop computers, etc., are added in the future, it shall be possible to utilize the field unit equipment without replacement and with only minor “add-in” modification, such as an encoder/decoder chip or radio-data interface. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 40 of 99 4.1.1 Equipment Layout The location and position of all equipment shall be in accordance with good ergonomic engineering practices such that optimum functional efficiency will result. All equipment shall be arranged and installed in a coordinated fashion. Consideration shall be taken during the arrangement of equipment to ensure that each piece of equipment’s intended function would not be impaired due to the influence of adjacent equipment or other environmental factors. Sufficient space and clearance shall be provided such that service and maintenance of each piece of equipment can readily be performed. Equipment layout diagrams shall be provided by Vendor and approved by Augusta, prior to installation. 4.1.2 Equipment Mounting To maximize space utilization and facilitate equipment maintenance, vendor shall install the fixed equipment in open 19-inch self-supporting racks. If the supplied equipment requires a cabinet for FCC certification, the equipment shall remain completely contained in a self-supporting indoor cabinet-style enclosure. Vendor is reminded to ensure that installation of all equipment is performed in accordance with local building codes. 4.2 800 MHz Trunked Repeater Station 4.2.1 800 MHz Digital Trunked Repeater Station This section defines the requirements for continuous-duty 800 MHz digital trunked repeater base stations for the digital operations. The station shall be equipped with full transmitter and receiver shielding. The station shall be microprocessor controlled so that frequencies, options, and upgrades can be software programmed. The station must be capable of operating within an ambient temperature range of –30 to +60 degrees centigrade at a 90-percent relative humidity at 40 degrees centigrade. The repeater station shall be configured for operation within a simulcast radio system. The trunked repeater station and/or 800 MHz radio system shall be equipped with an automatic Morse code identifier(s) and shall operate to meet FCC requirements during all modes of operation. The station identifier shall be programmable as to frequency and interval. 4.2.2 800 MHz Analog Mutual Aid Repeater Station This section defines the requirements for continuous-duty 800 MHz analog repeater base stations for conventional mutual aid operations. The station shall be equipped with full transmitter and receiver shielding. The station shall be microprocessor controlled so that frequencies, options, and upgrades can be software programmed. The station must be capable of operating within an ambient temperature range of –30 to +60 degrees centigrade at a 90-percent relative humidity at 40 degrees centigrade. The repeater station shall be configured for operation within a simulcast radio system. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 41 of 99 The repeater station shall be equipped with an automatic Morse code identifier(s) and shall operate to meet FCC requirements during all modes of operation. The station identifier shall be programmable as to frequency and interval. 4.3 Antenna Multicoupling System An antenna multicoupling system shall be provided at each RF site. The transmission line, combiners, multicouplers, and accessories are specified herein. Vendor shall include with its response the antenna type, antenna heights (centerline AGL), antenna mount type, antenna side-arm type and length, and antenna orientations for all transmit and receive antennas. 4.3.1 Transmitter Combiners Factory-tuned transmitter combiners shall be supplied for combining transmitters at each trunked simulcast RF site. Ten (10) ports will be used for system transmitters and two (2) ports for mutual aid or future transmitters. Unused ports at a site shall be properly terminated. Unused ports will be determined after the Detailed Design Review. Each combiner shall be field-expandable utilizing a “building block” design. 4.3.2 Receiver Multicoupler Active receiver multicouplers shall be provided for each trunked simulcast RF site. The multicouplers shall be quipped for twelve (12) ports. Ten (10) ports will be used for system receivers and two (2) ports for mutual aid or future receivers. Unused ports at a site shall be properly terminated. Unused ports will be determined after the Detailed Design Review. The multicouplers shall consist of a tower- mounted pre-selector filter, preamplifier, and preamplifier test system and a ground-mounted receiver- distribution system including power supply and associated controls. The tower-mounted preamplifier shall be redundant, and it shall be possible to switch the “main” or “backup” preamplifier into service or bypass them altogether from the ground unit. 4.3.3 Antennas The 800 MHz antennas shall be supplied with mounting brackets, mast, and all other suitable mounting hardware for mounting on a communications tower in accordance with EIA/TIA 222G standards. Base-station antennas shall be low PIM, high quality, long-life and suitable for public safety applications. The antennas shall be commensurate with coverage requirements. All brackets, masts, clamps, and hardware shall be of hot-dipped galvanized steel or a quality- grade stainless steel. 4.3.4 Transmission Lines All 800 MHz transmit lines should be Andrew Model, LDF5-50A, LDF6-50A, or LDF7-50A jacketed foam Heliax™ or equivalent as required to meet coverage requirements. All lines should be installed with appropriate surge suppressors, grounding kits, hoisting grips, cable hangers, and connectors. Jumpers and connectors shall be provided to connect all RF infrastructures to antennas. 4.4 Simulcast System Controllers A Controller that performs the control and signaling functions for the 800 MHz system shall be a computer/processor with software specifically designed for the proposed trunked radio system. It shall be capable of operating over a temperature range of +10 to +40 degrees Celsius, from a nominal 120- VAC, 60-Hz power supply. The unit shall be mounted in a freestanding 19-inch rack frame or self- RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 42 of 99 contained equipment cabinet, and shall be provided in a fault-tolerant configuration with duplicate components, including a backup power supply. All peripheral equipment that provides self-diagnostics and alarms shall be included. An uninterruptible power supply (UPS) shall provide four hours of backup power in the event AC power is lost, unless the network manager is at a site with generator protection, in which case 30 minutes of UPS power will be acceptable. 4.5 800 MHz Trunked Network Manager The network manager shall perform the management and user interface functions for the 800 MHz trunked communications system. The unit shall be mounted in a standard 19-inch rack frame or self- contained equipment cabinet. All peripheral equipment that provides self-diagnostics and alarms shall be included. An uninterruptible power supply (UPS) shall provide four hours of backup power in the event AC power is lost, unless the network manager is at a site with generator protection, in which case 30 minutes of UPS power will be acceptable. 4.6 Simulcast Equipment As an alternate to the Simulcast Equipment listed in this specification, Vendor shall provide a description of their systems’ simulcast operation as well as its’ frequency/amplitude/phase control capability. 4.6.1 Simulcast Operation To provide the required radio coverage, the communications system shall be configured with transmitter sites that shall operate in simulcast trunked mode. Simulcast specifically refers to the transmission of identical RF carrier signals from multiple, geographically separated sites at exactly the same time. This is especially important to ensure intelligible audio quality in overlap areas (areas where a field-unit radio is in range of more than one transmitter site). This mode of operation requires highly specialized equipment to control transmitter frequency and synchronization throughout the simulcast system. Vendor shall describe the operation of their system upon any failure involving control equipment that affects simulcast trunked operation. The trunking system communications' paths via the digital microwave system shall be optimized for the most efficient use of the microwave channels. Simulcast-control equipment shall be located at the prime site. 4.6.2 Precision-Frequency Source A precision-frequency source shall be redundant, and shall be provided at each simulcast site to stabilize frequency synthesizers in the 800 MHz trunked repeater stations, and to provide critical synchronization of simulcast transmission equipment. The primary precision-frequency source shall be an “off-the-air” GPS-frequency-locked-stable source, and the secondary precision-frequency source shall be an “atomic” type, rubidium, or other frequency-locked-stable source. The redundant-frequency sources shall be capable of maintaining the proper frequency stability and synchronization of the system upon failure/loss of the primary GPS reference signal. The redundant-frequency source must be capable of maintaining the simulcast system without degradation for a period of at least 96 hours. Vendor shall describe in detail the operation of the proposed frequency source and its redundancy capabilities, and justify the technical suitability of the source to meet simulcast system requirements during normal, abnormal or loss of GPS reference signal. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 43 of 99 4.6.3 Audio Distribution Equipment Audio distribution equipment shall be provided as necessary to allow for proper distribution of audio signals to and from the multiple simulcast sites. The equipment shall be rack mounted in a way that affords ready access for servicing and adjustment. 4.7 Site Equipment The new system shall comply with the following documents; the latest version may be obtained from their respective standards organizations: a. ANSI/EIA/TIA-222-G, Structural Standards for Antenna Supporting Structures and Antennas b. NFPA 70, National Electrical Code (NEC) c. NFPA 110, Standard for Emergency and Standby Power Systems d. NFPA 780, Standard for the Installation of Lightning Protection Systems e. NFPA 1221, Standard for the Installation, Maintenance and Use of Emergency Services Communications Systems f. FAA Advisory Circular 70/7460-1, Obstruction Marking and Lighting g. FAA Advisory Circular 150/5345-43, Specification for Obstruction Lighting Equipment Site equipment shall be installed following current industry recognized guidelines (i.e. Harris Site Grounding and Lightning Protection Guidelines AE/LZT 123 4618/1, Motorola R56 Standards and Guidelines for Communications Sites), or equivalent, where guidelines do not conflict with the abovementioned standards. Vendor shall provide Augusta a specific quote to bring any existing sites to be used in the vendor’s system design up to the current industry installation standards required for vendors’ warranty. 4.7.1 Communications Towers The structure should be designed to meet recommended wind speed and ice loading as defined by EIA/TIA standards for Augusta area. All fabricated tower members shall be “hot dip” galvanized after fabrication per ASTM Standard A123. Hardware shall be galvanized per ASTM Standard A153 and B695. Other types of zinc coating are not acceptable. The tower shall include all foundations, hardware, and lights to meet FCC and FAA requirements. The following additional materials shall be provided with the tower structure and incorporated into the tower design as required by EIA/TIA 222G: climbing ladder, safety device, transmission line support ladders, antenna mounts, and grounding materials. Tower designs should be stamped by a professional engineer that is registered in the State of Georgia and who is qualified to design communication towers and foundations. The tower should be designed for double the loading capacity that the vendor needs to provide for this procurement’s antenna systems. Vendor shall describe the design parameters of the proposed towers. 4.7.2 Equipment Shelter Shelters should be specifically designed to house RF communications equipment providing a secure environment for the proposed equipment. The shelters shall be sectioned to house an LP generator. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 44 of 99 The shelters should have enough space to accommodate the proposed equipment for Augusta and include 50 percent more space for future expansion. Shelters shall meet or exceed all local and state regulations and national codes. The shelter shall have a flat roof. The shelter shall be constructed of concrete, steel, or other material that would supply the same integrity (fire, bullet, and vandal resistant). The shelter shall be rated for 100 mph wind and include a ten (10) year warranty. The foundation for the shelter shall meet or exceed manufacturer’s specifications and shall set on 4 concrete piers at a minimum. 4.7.2.1 Exterior The exterior finish of the shelter shall be a stone aggregate, color to be reviewed and approved by Augusta. There shall be a bullet resistant, 3’, door with a 1.5-hour fire rating, a deadbolt lock, and hydraulic closure. Near the door shall be 100W high-pressure sodium light with photocell. A concrete pad shall be supplied at the entrance to the shelter. The minimum size of the pad shall be 3’ 6” x 3’ 6”. 4.7.2.2 Interior The interior shall be insulated with a minimum R-11 rating. The interior walls shall have an FRP (fiberglass-reinforced plastic) finish. The floor shall be tiled with 1/8” thick vinyl composite tile (gray preferred). There shall be cable ladders to provide a continuous path to the cable/waveguide feed-thru plate. A fire extinguisher and first aid kit shall be supplied and mounted to the wall. Standard ceiling lighting with a wall switch located by the door shall be supplied. A 2’ x 4’ telephone board, at a minimum, shall be supplied on the wall above where the telephone conduits enter the shelter. 4.7.2.3 Electrical The shelter shall contain an electrical system suitable for servicing the current and the proposed equipment plus a 50 percent increase in load. Surge Protection Devices shall be on all power feeders to and from the shelter. They shall provide a suitable level of protection in accordance with the manufacturer’s instructions. The electrical system shall be configured for the back-up UPS proposed by the successful vendor. There shall be (1) dedicated 20-amp breaker for each duplex outlet. The AC units, lighting, and other electrical components for the shelter shall be on unprotected power. There shall be standard unprotected duplex outlets supplied on each wall. All electrical work shall conform to the most recent National Electric Code. 4.7.2.4 Entry Ports Entry ports shall be provided for the following: a. Waveguide/cable entry plate – The plate shall have 4” ports. It shall be located so as to allow the transmission lines to exit the building and continue along on the cable bridge to the antenna support structure. b. Electric and telephone – There shall be openings supplied for the entrance of the electrical and telephone conduits. c. Transmission-line surge protector ground cables – A non-conductive port shall be provided below the waveguide entry plate to facilitate the lightning surge-protection ground wires to be connected to the external ground bar. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 45 of 99 4.7.2.5 Grounding Provide for a grounding system inside the shelter that complies with the National Electric Code specifications. This shall include a halo ground system. There shall be drops for the following points/equipment at a minimum:  Cable ladders  Telephone backboard  Electrical panels  Waveguide entry plate  AC unit(s)  UPS  External ground ring A ground bar shall be supplied on the exterior of the shelter and located under the waveguide entry plate. 4.7.2.6 Air Conditioning Redundant air conditioners with lead/lag controller shall be provided. Wall air conditioners shall be provided to regulate the internal temperature of the building. They shall be located on one wall of the building. A heat/cool thermostat shall be provided to control the temperature in the shelter. 4.7.2.7 Alarms The shelter shall be equipped (at a minimum) with a smoke alarm, low-temperature alarm, high- temperature alarm and door-open alarm. When an alarm is triggered, it shall provide a form C dry closure. 4.7.3 Power Backup Vendor shall include LP generators and fuel tanks that are capable of maintaining power to the site for 72 hours upon commercial power failure. In addition, redundant site Uninterruptible Power Supplies (UPS) shall be provided that can maintain the operation of the site at full load for 30 minutes until the generator comes on line. The UPS should be auto-switch type with make-before-break switching. 4.8 800 MHz Digital Subscriber Radios This section of the SOW delineates the requirements for 800 MHz dual-mode digital / analog subscriber radios including the mobile, portable and control stations. The radios shall be current production, microprocessor-controlled, frequency-synthesized units. The units shall contain the necessary hardware and software to operate in the trunked and conventional modes. The radios shall operate with digital FM modulation in the trunked mode and both digital and analog modulation in the conventional mode. These units shall be equipped to operate in the public safety portion of the 800 and 700 MHz bands. Each radio shall be type accepted by the FCC and shall meet the requirements delineated herein. 4.8.1 General Features and Functions All mobile and portable radios shall have access to the trunking system with the same features and functions as described in the following subsections. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 46 of 99 4.8.2 Trunking Operation The trunking-logic circuitry shall control the radio unit such that, when not engaged in a sequence of messages, the unit continuously monitors a source of signaling information in accordance with the control/signaling channel concept. Each radio unit shall have an assigned discrete unit and user group address. When a channel is selected by the system controller, the system controller shall direct the radio units having the designated user group address to move to the selected channel and to monitor transmissions on that channel. Provisions shall be made to prevent receiver audio output when the unit is monitoring the control/signaling channel or when it is not being quieted by reception of an RF talking channel, such as after completion of voice traffic and before the unit reverts to control/signaling channel monitoring. To initiate a call when the radio unit is in the monitor mode, activation of the transmit PTT shall initiate a request for a channel via the control/signaling channel. This request shall include the unit’s discrete address and the user group address to which the unit is assigned. Appropriate call-type information shall also be included in the signaling message. In the event the signaling system is occupied, the unit shall automatically attempt re-access until access is accomplished, or if no RF channel is available, an indication of “awaiting channel” queue shall be presented. The queue shall be determined by the priority level of the calling unit, its recent use status, or if priorities are equal, on a First-In, First-Out (FIFO) basis. The radio unit shall remain on the selected channel for the duration of all traffic transmitted or received during a sequence of exchanges if the system is operating in the “message trunking” mode. After the “hang time” has elapsed and no traffic is present on the channel, the unit shall automatically revert to the monitor mode. When in a monitoring condition, the radio unit shall decode instructions transmitted to the address group to which the unit is currently affiliated via the control/signaling channel. These instructions shall direct the unit to an RF channel selected by the system controller. Upon receipt of these instructions, the unit shall switch to the designated channel. In the event the radio unit shall encounter faded conditions, a means shall be provided to allow the radio to regain immediate reception of calls already in progress. 4.8.3 Conventional Operation The radio unit shall also operate on conventional analog 800 MHz channels. This shall provide users with the capability to communicate with other agencies on mutual-aid channels, as well as provide “talk around” capability for localized communications between units. The radio unit shall be equipped with a two-way Continuous-Tone Controlled-Squelch System (CTCSS), which will ensure receiver protection against unwanted (improper or un-coded) signals. 4.8.4 Radio Personality Each radio unit shall contain a non-volatile programmable memory area, which stores the radio’s personality, such as radio identity, operational frequencies, CTCSS codes, user-group assignments, failsoft operational modes and other parameters that specify the unit’s unique feature capability. The unit’s personality can be changed at any time through field programming. Additionally, certain features may be enabled or disabled while the radio is in operation via the system manager. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 47 of 99 4.8.5 Dynamic Regrouping Each radio unit shall be capable of user-group reassignment via the system manager without intervention by the radio operator. 4.8.6 Emergency Call Each radio unit shall be capable of an emergency call by activation of an emergency switch located on the radio control group of the unit. 4.8.7 Time-Out Timer The radio unit shall be equipped with a time-out timer to prevent inadvertent keying of the transmitter for extended periods of time. The timer shall inhibit the transmitter when the RF transmission exceeds a predetermined length of time that shall be adjustable and factory set to approximately 60 seconds. Release of the PTT switch shall reset the timer. The radio operator shall be alerted that the transmitter has timed out by an audible alert tone from the radio speaker. 4.8.8 Optional Features Designated subscriber units shall be configured and supplied with the optional features described in the following subsections. The types of options, accessories, and quantities will be determined at time of equipment order. 4.8.8.1 Private Call Designated radio units shall have the ability to establish a single conversation between themselves and one other unit. The dispatcher could be one of the two units. This conversation shall be limited to the two units involved, and would not be heard by other units in the same user group or system, including the dispatcher. If the designated radio unit is equipped with an alphanumeric display, it shall display the unit ID of the radio unit originating the call while receiving the call. 4.8.8.2 Selective Alerting Designated radio units shall have the ability to send and receive selective call-alerting codes to and from other so equipped users in the system. The alert signal shall consist of an audible or visible indicator. If the radio unit is unattended, an indication that this unit has been alerted shall be provided. If the designated radio is equipped with an alphanumeric display, it shall display the unit ID of the radio unit originating the call while receiving a selective signaling alert. 4.8.8.3 Priority Channel Scan Designated radio units shall have the capability for receiver channel scan of selected user groups or conventional radio channels. The radio unit shall systematically sample the control/signaling channel to determine if a user group/radio channel that is on the radio’s scan list has communications activity. When a conversation is detected, the unit shall switch to the associated RF channel and open up the receiver audio circuits to monitor the conversation. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 48 of 99 In the priority mode, if the channel being monitored is not the priority channel, the unit shall continue to systematically monitor the control/signaling channel to determine if the priority user group/radio channel has communications activity. When a conversation is detected on the priority channel, the unit shall switch to the associated RF channel and open up the receiver audio circuits to monitor the conversation. The sampling rate shall be such that audio intelligibility is not seriously impaired. If the designated radio is equipped with an alphanumeric display, it shall display the talk group of the radio unit that is transmitting at that time. The scan list and the priority channel shall be selectable by the radio operator. The radios shall not scan the trunked and conventional channel simultaneously. 4.9 800 MHz Mobile Radio 4.9.1 800 MHz Dual-Mode Digital Mobile Radio This section of the SOW delineates the requirements for 800 MHz dual-mode digital/analog mobile radios. Radios shall be capable of operation in P25 Phase 1 and Phase 2 trunked modes, as well as analog conventional modes for mutual aid. Mobile radios shall be required in the front-mount, remote- mount, and dual-control configurations to address all vehicular radio requirements of Augusta. Law enforcement will require both front-mount and remote-mount, fire apparatus will require remote- mount, and ambulances and mobile command posts will require dual-control. The following control functions and indicators shall be accessible from outside the radio case:  Power on/off switch  Volume control via positive detent rotary switch  Group/channel selector via positive detent rotary switch  System selector  Push-to-Talk (PTT) switch  Emergency switch  Scan control  Alphanumeric display  DTMF keypad (optional)  Encryption on/off switch (optional) 4.9.1.1 Public Address External Speaker (Optional) All public safety mobile radios shall be equipped with an external speaker. 4.9.1.2 Mobile Microphone Options All mobile radios shall be equipped with a palm-type heavy-duty microphone. As an option, Vendor shall propose different models of microphones as described below: RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 49 of 99 Dual-Tone Multi-Frequency (DTMF) microphone to allow for encoding capabilities by the radio operator; the microphone shall be furnished with a DTMF keypad incorporated into the microphone assembly. Waterproof noise-canceling microphone with the mobile control unit for fire department pumper trucks. The successful vendor may be requested to interface their mobile radio with existing integrated headsets used in fire apparatus having in-vehicle intercom capabilities. 4.9.1.3 External Speaker Designated dash-mount radio units shall be equipped with an external speaker. The radio shall provide a power output of six watts for use in high-noise environments. Mounting brackets and interconnecting cable shall be supplied. 4.9.2 Universal-Mount Mobile Radio The mobile radio equipment shall consist of a radio set, control unit, intercabling kit, and such other items as necessary for a complete, highly reliable, two-way mobile radio installation. The radio set shall be a universal-mount radio that is a compact, lightweight, rugged unit consisting of a transmitter and receiver assembly in a fully enclosed housing. The control unit mounting shall be user configurable. Universal-mount (front/trunk) mobile radios shall be installed in designated vehicles. The mobile radio equipment shall consist of a radio set, control unit, intercabling kits and such other items as necessary for a complete, highly reliable two-way FM mobile radio installation. The radio set shall be a compact, lightweight rugged unit consisting of a transmitter and receiver assembly in a fully enclosed housing. The radio set shall be capable of front or trunk mounting. The control unit and speaker shall be an external part of the radio set housing when trunk mounted. A trunk-mounting kit shall be provided for designated units. The mounting kit shall include control cable, power cable, external control head, external speaker, and mounting hardware. When front mounted, the control unit shall become an integral part of the radio set housing. The speaker may be internal or external. The unit shall be environmentally weatherproof in its design and operation. Its use shall not interfere with operation of other equipment or gauges. No add-on weatherproof boxes will be acceptable, except for motorcycle- mount radios. Solid-state circuitry shall be used through the radio unit. Certain fire department radios shall be equipped with dual-control heads and speakers. The rear- mounted control group shall provide full control of the radio unit and shall be equipped with a 15-watt (at three-percent distortion) amplified speaker with separate volume control and a noise-canceling microphone. All control heads, speakers, microphones, accessories, wires and plugs shall be designed, constructed and installed in a manner to preclude the entry and accumulation of water to the extent that the radio malfunctions, the operation and specifications of the equipment are degraded, corrosion or other degradation of any mechanical or electrical components could occur. An optional headset shall be available. The universal-mount mobile radio shall be capable of operating in 160 modes, including multiple trunking systems, multiple conventional systems, and multiple user groups per trunking system. 4.9.3 Mobile Data Capabilities Mobile radios shall be equipped with a connector that allows for easy connection of Mobile Data Terminal (MDT) and Global Positioning Satellite (GPS) equipment. Augusta would like the future ability RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 50 of 99 to utilize each mobile radio for voice and data. Augusta would like the future ability to send Automatic Vehicle Location to the 911 Center using only a GPS and a mobile radio without the additional expense of an MDT. Vendor shall describe how their system will handle this operation. 4.9.4 Mobile Antenna and Transmission Line 4.9.4.1 3-dB-Gain Heavy-Duty Antenna Vendor shall provide roof-mounted 3-dB-gain, heavy-duty mobile antennas for each mobile radio. The antenna shall have an impedance of 50 ohms, an installed VSWR of 1.5:1 maximum, a minimum bandwidth of 63 MHz, and an input-power capability of 40 watts. Actual antenna-mounting configurations may vary. For example, unmarked public safety vehicles may have the mobile antenna mounted on the trunk. 4.9.4.2 ¼-Wave Antenna and Magnetic Mount (Option) Vendor shall provide an optional ¼-wave mobile antenna and line item pricing. The antenna shall have an impedance of 50 ohms, an installed VSWR of 1.5:1 maximum, a minimum bandwidth of 63 MHz, and an input power capability of 40 watts. 4.10 800 MHz Dual-Mode Portable Radios 4.10.1 Portable Digital Radios This section of the document delineates the requirements for 800 MHz digital portable radios. Portable radios shall be required in Type 1, Type 2, Type 3, and Type 4 configurations, and shall offer as an option intrinsically safe and public-safety ruggedized/submersible configurations to address all portable radio requirements of Augusta. All Fire Department portable radios must be intrinsically safe. Radios shall be capable of operation in P25 Phase 1 and Phase 2 trunked modes, as well as analog conventional modes for mutual aid. 4.10.1.1 Type 1 Portable Configuration - Public Safety Control: The following control functions and indicators shall be accessible from outside the radio case and be operable while wearing firefighting or other thick gloves:  Power on / off switch  Volume control  16-position group / channel selector via positive detent rotary switch  System selector  Push-to-Talk (PTT) switch  Emergency switch  Encryption on / off switch Channel requirements: The standard portable radio shall be capable of operating in 48 channels, including multiple trunking systems, multiple conventional systems, and multiple user groups per trunking system. The portable radio shall be capable of scanning multiple systems. Ruggedized: For fire departments. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 51 of 99 4.10.1.2 Type 2 Portable Configuration - Public Safety Control: The following control functions and indicators shall be accessible from outside the radio case and be operable while wearing firefighting or other thick gloves:  Power on/off switch  Volume control  Group/channel selector via positive detent rotary switch  System selector  Push-to-Talk (PTT) switch  Emergency switch  Scan control  Alphanumeric display, three lines and 12 characters  Encryption on/off switch Channel requirements: The Type 2 portable radio shall be capable of operating in 255 channels, including multiple trunking systems, multiple conventional systems, and multiple user groups per trunking system. The portable radio shall be capable of scanning multiple systems. Ruggedized: For fire departments. 4.10.1.3 Type 3 Portable Configuration - Public Safety Control: The following control functions and indicators shall be accessible from outside the radio case and be operable while wearing firefighting or other thick gloves:  Power on/off switch  Volume control via positive detent rotary switch  Group/channel selector via positive detent rotary switch  System selector  Push-to-Talk (PTT) switch  Emergency switch  Scan control  Alphanumeric display, three lines and 12 characters  Backlit DTMF keypad  Encryption on/off switch Channel requirements: The Type 3 portable radio shall be capable of operating in 255 channels, including multiple trunking systems, multiple conventional systems, and multiple user groups per trunking system. The portable radio shall be capable of scanning multiple systems. Ruggedized: For fire departments. 4.10.1.4 Type 4 Portable Configuration - Public Works Control: The following control functions and indicators shall be accessible from outside the radio case.  Power on/off switch  Volume control RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 52 of 99  16-position group/channel selector via positive detent rotary switch  System selector  Push-to-Talk (PTT) switch  Emergency switch Channel requirements: The standard portable radio shall be capable of operating in 48 channels, including multiple trunking systems, multiple conventional systems, and multiple user groups per trunking system. The portable radio shall be capable of scanning multiple systems. 4.10.2 Rechargeable Battery The rechargeable battery supplied with the radio shall be configured by either connection method or physical shape to eliminate the possibility of applying battery power of incorrect polarity to the radio. The battery shall contain nickel-cadmium cells or advanced technology material that meets or exceeds nickel-cadmium specifications, and shall provide sufficient power to operate the radio within the requirements of this SOW for a minimum of ten hours of continual use without recharging, at a 5-5-90- percent duty cycle. The battery shall be capable of being charged to 90 percent of full charge within three hours. Batteries that work with smart chargers, that charge, condition and communicate with each other, are preferred. 4.10.3 Accessory Connections Weatherproof external accessory connections shall be provided as an integral part of the radio for the connection of a remote speaker-microphone-antenna combination. 4.10.4 Antenna Portable units shall be equipped with a ½-wavelength flexible-wire antenna. Options should be available for replacing the ½-wavelength flexible-wire antenna with a Speaker- Microphone-Antenna (SMA). The speaker-microphone-antenna combination shall be in one enclosure and shall be provided with a PTT capability. The antenna shall mount on top of the unit and shall be a ¼- wavelength flexible-wire antenna. The unit shall attach to the appropriate weatherproof connector. The interconnecting cable shall be a reinforced cable housed in a protective sheath. 4.10.5 Swivel Carrying Case A belt-mounted swivel case shall be provided with each portable radio, and shall be constructed of black leather. Options should be available for replacing the leather carrying case with either a permanently affixed belt clip attachment or nylon case. 4.10.6 Options and Accessories Designated portable radios shall be configured and supplied with the features and equipment described in Sections 4.10 through 4.10.5 and the following subsections. The type of options, accessories, and quantities will be determined at the time of equipment order. 4.11 Chargers/Accessories All chargers shall be Underwriters Laboratory (UL) listed. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 53 of 99 4.11.1 Single Unit Fast Charger The portable radio shall operate in the receive mode while being charged in the single- unit charger. The chargers shall be so configured as to provide a receptacle or receptacles for insertion of the battery pack or radio. The charger shall operate from a 120 VAC, 60-Hz single-phase source via a three-pronged US style plug. The charger shall be mechanically configured to provide electrical contact to the radio battery upon insertion of the radio or separate battery into the charger. Battery charging shall be possible whether the battery is out of or installed in the radio. The charger shall be capable of charging a discharged battery to 90 percent of its maximum capacity within three hours. The charger shall have a charging rate regulator that shall select either a full charge rate or a reduced charge rate. The charge current rate shall be of such a value as to cause no damage to the battery being charged. This regulator shall automatically adjust the charge rate with respect to the condition of the battery. An indicator shall be provided to display the relative charge status of the battery. It shall indicate a single-point charge condition on the battery-charging curve (i.e., a light that illuminates or increases/decreases in intensity when the battery has reached a specified charge level, or when the charger is switched from a full-charge rate to a reduced-charge rate or turns off). 4.11.2 Multi-Unit Fast Charger The multi-unit fast charger should meet the same specifications listed above for the single-unit fast charger. The multi-unit fast charger shall be capable of charging a minimum of five batteries simultaneously and have a battery status indicator for each battery position. 4.12 800 MHz Digital/Analog Dual-Mode RF Control Station 4.12.1 Dual-Mode Analog/Digital RF Control Station This section of the SOW delineates the requirements for 800 MHz digital/analog dual-mode RF-control stations. Control Stations shall be capable of operation in P25 Phase 1 and Phase 2 trunked modes, as well as analog conventional modes for mutual aid. The following control functions and indicators shall be accessible:  Power on/off switch  Volume control via positive detent rotary switch  Group/channel selector via positive detent rotary switch  System selector  Push-to-Talk (PTT) switch  Emergency switch  Scan control  Alphanumeric display, four lines, and 12 characters RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 54 of 99  Encryption on/off switch (option) Each station shall meet the requirements delineated herein. 4.12.2 General Features and Functions All RF-control stations shall have access to the trunking system with the same features and functions as described above. Vendor shall provide a 12 VDC power supply with each control station. Power supply should be UL listed. 4.12.3 Options and Accessories Designated RF-control stations shall be configured and supplied with the options and accessories described in the following subsections. 4.12.3.1 Desk Microphone RF-control stations shall be equipped with a desk-stand-type microphone. The microphone shall contain a Push-to-Talk (PTT) switch. Additionally, it shall contain a CTCSS monitor switch to disable tone squelch prior to transmission when operating in the conventional mode. 4.12.3.2 Control Capabilities RF-control stations shall be offered for local front panel, extended local control, as well as remote control. 4.12.3.3 External Speakers Control Stations shall be capable of operating a minimum of three (3) external speakers. 4.12.4 Channel Requirements The RF-control station shall be capable of operating in 160 modes, including multiple trunking systems, multiple conventional systems, and multiple user groups per trunking system. 4.12.5 Control Station Antenna and Transmission Line The control station antenna shall be a 10dB or higher gain Yagi. Fifty (50) feet of ½-inch foam transmission line, connectors and surge suppressors should be supplied for each RF-control station per the pricing section requirements. 4.13 Equipment Surge Protection Devices 4.13.1 Control and Power Line Surge Devices All communications equipment shall be furnished with non-load-bearing (voltage sensitive) power line and control line (if leased or outside lines) transient and surge protection devices. All low voltage wires and any lines that connect to any RF equipment must have Ferrite beads. In addition, all telephone lines must have surge protection and spark-gap connectors. All T1’s not in the microwave system shall have T1 surge protection. 4.13.2 Coaxial Transmission Line Surge Devices Coaxial surge protection equipment for all vendor-furnished coaxial transmission lines entering the equipment building shall be supplied. The protectors shall incorporate bulkhead mounting, and shall be PolyPhaser Corporation series or equivalent. 4.14 Balance of 800 MHz Product Line Discount Vendor shall provide a Balance of Product Line percentage discount for other products that are compatible with the proposed 800 MHz system. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 55 of 99 For evaluation purposes, the discount levels shall be categorized as follows: a. Portable radios, including firmware upgrades, options, and accessories. b. Mobile radios, including firmware upgrades, options, and accessories. c. RF control stations, including firmware upgrades, options, and accessories. d. Base stations, including firmware upgrades, options, and accessories. e. Base-station antennas and transmission-line products. f. Dispatch consoles and central electronics, including options and accessories. g. Microwave radios, multiplex, including options and accessories. b. Microwave antennas, waveguide, including options and accessories. c. Stationary storage batteries and chargers, including options and accessories. d. Network and system management software and hardware, including options and accessories. e. Test equipment, tools, software, and programming devices. The discount levels shall remain in effect for one year beyond system acceptance. Increases or decreases made in subsequent years shall be at the same percentage rate as vendor’s GSA contract changes in effect for that year, for a total period of five years beyond system acceptance. Augusta, Georgia and their municipalities will have the option of purchasing items from vendor at these rates. 4.15 Digital Microwave Network The requirements stated herein represent a functional specification for a new digital microwave communications network to support the following: a. The 800 MHz trunked simulcast radio system as specified herein b. System alarm and maintenance circuits c. The 911 Center at 911 4th St. Augusta, GA 30911. Vendor is required to design the digital microwave system with sufficient capacity to accommodate the channel requirements of the communications systems in this RFP as well as provide for a minimum of fifty percent 800 MHz RF system growth beyond the stated requirements. Vendor shall be responsible for delivery of the microwave system and installation, optimization, and performance verification of the complete network. 4.15.1 Microwave Network Configuration Vendor shall propose a cost-effective all-indoor digital microwave system maximizing network reliability and availability. Digital facilities provide stable, reliable, and predictable transmission routes that greatly simplify simulcast optimization and maintenance. A loop network configuration is preferred. Monitored hot standby radios shall be required for spur or non-loop paths. A space-diversity-type system shall be provided. 4.15.2 Frequencies The RF paths determined for the digital microwave network shall utilize Federal Communications Commission (FCC) Part 94 frequencies assigned for full-period service. Frequencies in the 6 GHz or 11 RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 56 of 99 GHz band shall be utilized in the design of the digital microwave paths. To the greatest extent possible, consideration shall be given to minimizing differences in product lines and types. Applications for frequency coordination and FCC licensing for the microwave radio paths shall be prepared and filed by vendor. The results of the required frequency engineering analysis and the applications for FCC authorization shall be transmitted to Augusta for review prior to filing with the FCC. Vendor shall be responsible for the cost of microwave frequency coordination. 4.15.3 Performance Objectives The digital microwave paths shall be designed for an annual one-way, per-path availability of 99.999 percent for 10-6 BER. 4.15.4 Network Monitoring and Control System A microwave-integrated network fault-management-and-control system shall be provided to efficiently manage the operation of the entire radio/microwave network. The client/server-based system shall provide management of network components from a single workstation. 4.15.5 Microwave Network Acceptance Test Plan Vendor shall propose a comprehensive field test and acceptance plan to be performed at the completion of the installation on a per hop basis. 4.16 911 Center Communications Console Requirements Augusta would like to continue to utilize their ten Motorola MCC7500 dispatch consoles with the new system. Vendors shall provide connectivity to these consoles without loss of functionality, or shall replace the consoles with those compatible with their system offering. The following requirements assume complete replacement, if required. 4.16.1 Replacement Dispatch Console General Description The following communications-control-center-equipment design criteria are based upon the need for maximum reliability, flexibility, ease of operation, expansion, and service. To meet these criteria, the electronic hardware shall be of solid-state configuration, continuous duty and reflect state-of-the-art microprocessor control concepts in communications control center design. The communications- control-center-equipment shall be installed at the Augusta 911 Center. It shall provide all the necessary control functions to operate the 800 MHz digital trunked radio communications systems and conventional base-and-repeater stations. The communications control center equipment shall interface with the trunked system infrastructure using Internet Protocol (IP) packet protocols in order to pass call control data and voice communications efficiently and reliably through the radio system’s IP transport network. The Flat-Panel-Display (FPD)- based console-operator positions shall contain only audio input / output devices, microprocessor (CPU), high-resolution color monitor (FPD or LCD), and an operator interface which consists of a mouse or trackball. The console positions merely signal the radio system’s transport network as to the radio channel(s) upon which control shall be exercised. Bidders should review the existing console locations for space, equipment, and integration issues. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 57 of 99 4.16.2 Quantity of Dispatch Positions Vendor shall supply ten (10) new IP-based dispatch positions at the Augusta 911 Center. Vendor shall provide for instant call-check recording at each console position for both radio communication recording and for telephone conversation recording. 4.16.3 Radio Control Subsystem The communications control center equipment shall provide all the necessary control functions to operate 800 MHz digital radio communication systems and conventional base-and-repeater stations, as well as other systems specified in this document. 4.16.3.1 Operator Interface Requirements A console position shall be capable of signaling a discrete radio unit, group, or all units/groups, as well as other console operating positions (selective intercom). When a field unit initiates an emergency alert, the console shall provide an audible alert and display the unit ID (alias) of the calling unit. The console shall operate in the full duplex mode so that a dispatcher can simultaneously transmit and receive without having to release the transmit function. The console shall have wireline priority (non-RF) over a field unit and shall have the capability to preempt the unit’s repeat transmit audio from the system. If the dispatcher attempts to make a call, and all trunked RF channels are busy, a visible and audible alert shall be initiated at the console. When the channel becomes available, the console shall automatically alert the dispatcher with an audible tone. The console shall retain the channel availability for the dispatcher for a predetermined time period to allow the dispatcher time to activate the transmit function for a user group. When the console operator initiates a transmit function to gain access to the trunking system, a unique audible or visible acknowledgment shall be provided to alert the operator that access has been successful and communications can begin. A private conversation shall be capable between the console position operator and any properly equipped mobile, portable or RF control station. This conversation shall not be able to be monitored by another unit in the system. The console system shall be capable of displaying the discrete unit ID or user group ID of trunked field units and other dispatch positions on the console position that the communication is directed to. The ID displayed shall be the unit’s alias name. 4.16.3.2 System Control Requirements To minimize operator confusion and the chance of mistakes being made, operators shall be able to perform all functions by looking at the Flat Panel Display (FPD) screen and using the interface device (mouse, trackball, or special keyboard). The FPD screen display shall be designed so that the number of items that will appear on the screen at one time shall be minimized, thereby reducing the potential distractions to the operators. However, all radio-dispatch functions shall be operable from one display screen. Operators shall not be required to access another screen display in order to perform a radio- dispatch function. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 58 of 99 The screen display shall be flexible, allowing authorized personnel to determine which functions are available at each operator position, which channels are available, how these channels appear on the screen, as well as the names associated with channels, channel options, auxiliary functions and indicators. Each channel or auxiliary function shall be referenced by alphanumeric characters (minimum of eight), not numeric or cryptic references. A CPU shall be provided at each operator position to provide an intelligent user interface, store additional screen configurations, and allow for the transfer of screen configurations. The microprocessor shall scan the screen and operator interface for the operator’s actions, and shall use IP packet protocols to pass call control data and voice communications. The microprocessor shall also decode messages from the radio system’s IP transport network and control the indicators on the screen. To provide maximum reliability, the CPU shall have sufficient internal memory as well as external fixed and removable drives. The preferred configuration would allow a single CPU to control radio operations as well as 911 functions. Vendor must certify the software on each CPU. In order to minimize any eyestrain, a high-resolution flat panel display (FPD) color monitor shall be provided. The monitor screen shall be a 21-inch diagonal and shall have a minimum resolution of 1280 by 1024 pixels. The screen shall be capable of displaying a minimum of 16,000 colors. The viewing angle of the display shall be 80 degrees up, down, left and right. Each console position shall be furnished with the following devices, controls, and capabilities: a. Speakers: A minimum of two speakers is required for monitoring “selected” and “unselected” audio of the trunked and conventional radio systems. b. Microphone: A high-quality cardioid-pattern gooseneck or swivel-mount microphone having a uniform frequency response and a minimum front-to-back discrimination of 15 dB shall be provided on a nine-inch flexible arm. The microphone shall incorporate a hum- resistant design and shall be usable near flat panel displays. Final selection of microphone types shall be determined at the time of contract. c. Clock: A direct-reading, 24-hour, time-of-day clock shall be displayed on the FPD screen. The clock shall be synchronized using SpectraCom technology or equivalent. d. Metering: A VU meter/ display shall be provided for constant visual indication of the transmit-audio speech levels. e. Speaker volume controls: Volume controls shall be provided for control of each speaker. f. Intercom function: An intercom function shall be provided to permit the operator to selectively talk to a base-station site or to another console position. g. Monitor function: A monitor function shall be provided to permit the operator to disable the CTCSS of any selected conventional base-station receiver (if so equipped) in order to permit monitoring of the communications channel prior to making a transmission. h. Alert tone: An alert-tone function shall be provided for continuous, pulsed and warble alert tones. Tones shall be provided and independently impressed by the operator command on the transmit audio of the selected radio channel. The pulsed tone shall be a nominal 1000- Hz signal pulsed at a rapid rate. The warble tone shall alternate low and high frequency RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 59 of 99 audio signals. The alert tone output shall be adjustable by maintenance personnel. This function shall be hidden from view until it is required by the operator. i. Unselected speaker mute: All unselected channels to a predetermined level. Unselect speaker should automatically mute when console is transmitting so as to reduce transmitted ambient noise. j. Simultaneous channel selection: A ‘simul-select” function shall be provided to allow selection of a group of channels for monitoring or transmission. This mode of operation shall allow the selection of multiple trunked user groups and/or conventional channels. The trunked fields shall be able to talk back to the dispatcher directly, without having to change the user group selector switch. k. Transmit function. l. Pedal foot switch. m. Supervisory control: A control override shall be provided to inhibit the keying of any base- station radio from any control point, paralleled with the supervisory control console specified herein. n. Multi-auto select: Pre-programmed groups of trunked user groups and/or conventional radio channels shall automatically be selected by the selection of a single command button or keystroke. These groups of channels shall be operator programmable. o. Channel crosspatch: This feature shall permit a signal received on one channel to be retransmitted to another channel, and vice versa. The purpose is to allow field units of different conventional radio channels and/or trunked user groups to communicate directly. When operating in this mode, the console shall patch the trunked user groups together utilizing only one RF trunked channel. This leaves more trunked RF channels available for reuse. It shall be possible for the dispatcher to operate the console on any non-patched channel without interface to the patched channels. Visual indication shall be provided for all channels operating in the patched mode. p. Cross muting: A cross-muting arrangement shall be provided to acoustically cross-mute channels on an operator-position-by-operator-position and channel-by-channel basis, in order to eliminate acoustic feedback between selected operator positions that are co- located. q. Keyed channel interlocks: A means shall be provided to lock out control of a channel from other console positions if that channel is already keyed from another console position. The supervisor position shall override this feature. r. Instant-recall recorder/reproducer output: A separate logging recorder audio output shall be provided. It shall consist of operators’ mixed transmit and receive headset audio. s. Headset jack: A headset jack shall be installed in a position convenient to the operator, and shall be used to interface a telephone-type headset with the communications console. When a headset is inserted into the jack, the operator shall have the capability of routing selected audio to the headset and/or selected speaker. Audio from the unselected channels shall remain routed to the unselected speaker output. The selected speaker audio shall operate normally with the headset removed from its associated jack or when telephone audio is routed to the headset. Selected speaker audio shall be muted when selected audio RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 60 of 99 is routed to the headset (see radio/telephone interface below). A headset volume control shall be provided and shall not affect the volume control setting of the selected speaker. PTT function shall be incorporated into the headset jack. Dual headset jacks shall be provided at each console position. t. Radio/telephone interface: The console equipment shall accommodate a radio/telephone interface with the console operator’s headset. Operation shall be such that when the headset is not plugged into its associated jack, selected receiver audio is routed to the “selected” speaker and console-microphone audio is routed to the selected radio functions. When the headset is plugged into the headset jack and no telephone line is selected, the selected speaker is muted, selected audio is routed to the headset, and transmit audio originates from the headset microphone and is routed to the selected radio functions. When the headset is plugged into the headset jack and a telephone line is selected, selected audio appears at the selected speaker, telephone audio appears in the headset, and headset microphone audio is routed to the telephone. With the latter configuration, should the console position be placed in a transmit condition, headset-microphone audio would transfer from the telephone to the selected radio channel and would revert to the telephone upon release of the transmit key. During the time the console is in the transmit mode, the telephone circuit shall automatically be placed on hold. u. On-screen help: Extensive help instructions shall be available on the screen. These help instructions shall explain all major console operations and functions in an easily understandable way. The operator shall be able to access any help instructions through no more than two command button or keystroke selections, and shall be able to exit the help mode with only one command button or keystroke selection. All radio operations shall continue as normal, and critical channels shall be able to be monitored while a help screen is being viewed. 4.16.3.3 Paging All paging functions shall be operated via the FPD screen. The FPD screen shall prompt the operator to enter the correct paging format, paging code, channel, and, if required, channel frequency, and shall display all of this information when entered. The signaling codes shall be transmitted when a “send/transmit page” command button on the screen is chosen. A visible and audible indication shall be given on the screen when the signaling sequence is complete and a voice message may begin. Pressing the “send/transmit page” command button a second time shall automatically resend the previously entered signaling format/paging code. A page may be transmitted on single or simultaneously selected base stations. Additionally, a pre- programmed paging (PPP) function shall be provided on the screen. When this function is selected, the operator may send a page with a maximum of two command button selections. Each operator position shall be capable of storing and displaying 140 pre-programmed pages. Up to 25 of these pages shall appear on the screen at any one time, with the remainder accessible by scrolling through the list. Each pre-programmed page shall be displayed with a user-defined name to indicate who or what is being signaled. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 61 of 99 The operator shall be able to modify the signaling formats or change a channel stored in memory at any time with the controls at the console position. All pre-programmed paging information entered shall be retained in the case of a power failure. The base station(s) shall remain keyed for one to five seconds (adjustable), so that the operator can initiate a voice message without a break in the radio transmission. During paging operations, the base-station transmitter CTCSS encode tone (if so equipped) shall be disabled so that other CTCSS tone-protected receivers operating in the system shall not receive the paging tones and voice messages. 4.16.3.4 Channel Control Requirements Each channel-control window shall contain the specific command buttons and indicators required to control the corresponding base station/talk group. Normally, one base station, trunked talk group, etc., shall be controlled by a single channel- control window on the FPD screen at the console position. Each channel-control window shall be supplied with the following minimum functions and features: a. Name: An eight-character alphanumeric name of the channel or talk group it is associated with. b. Call indicator: Flashes when receive audio is present. c. Transmit indicator: Illuminated whenever channel is keyed, including keying from a parallel remote-control point or parallel console position. The following control functions shall be provided by on-screen command buttons and / or function keys on a keyboard: a. Transmit function: Provides independent and direct keying of a channel. b. Mute function: Mutes the individual channel to a predetermined level without affecting the other channels. Once muted, the channel shall remain muted until unmuted by the console operator or it shall automatically unmute if the channel is selected. When deselected, it shall revert back to the muted condition. c. Select function: Routes the channel audio to selected speaker output and allows the channel to be keyed via the system transmit function or foot pedal. Any previously selected channel returns to unselected status. 4.16.4 Console Furniture This section intentionally left blank. Existing furniture will remain in place. 4.16.5 Console Common Electronics Equipment 4.16.5.1 General Description The communications control center equipment shall interface with the trunked system infrastructure using Internet Protocol (IP) packet protocols in order to pass call control data and voice communications efficiently and reliably through the radio system’s IP transport network. In addition, the communication control center equipment shall interface with conventional radio hardware including two-wire and four- wire audio terminations and with DC, tone, or E&M controls. Vendor shall describe in the response the wiring required to interconnect console positions with conventional hardware. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 62 of 99 The console system shall function such that no single-point failure will disable more than one radio channel or more than one console position. Vendor shall describe how diagnostic and continuous self-tests will be performed. For each console position, the receive electronics logic design shall be such that the received signals shall be automatically routed to either of two outputs (selected or unselected), depending upon the channel selected. A voice detector circuit shall cause a call indicator to flash at a steady rate upon reception of a received audio signal. This feature shall be provided with any equipped channel. The muting for unselected audio shall affect a partial mute. When a channel is in a muted condition, it shall automatically unmute when selected. Upon selection of another channel, the channel shall automatically return to the previous muted state. When unmuted, the primary unselected receive audio shall not be muted when transmitting on the selected channel. Vendor shall describe how the console system can be expanded and provide pricing on expansion kits. 4.16.6 Logging Recorder Interfaces Vendor shall provide equipment to connect digital trunked and conventional resources to Augusta’s Higher Ground Inc. logging recorder. The communication system shall be provided with logging recorder audio outputs for monitoring dispatcher/radio traffic on a conventional radio-channel/trunked- user-group basis and on an operator-position basis. Channel/user group audio shall consist of transmit and receive audio for a particular radio channel/user group irrespective of selected channel status. Operator position audio shall consist of the operator’s transmit audio and selected receive audio. The recorded audio outputs shall be free of any control and function tone signals. A minimum of 30 trunked user group audio outputs shall be provided. Vendor shall propose optional incremental expansion of recorder audio outputs. Vendor shall be responsible for this interface connection. 4.17 Voice Encryption Digital voice transmissions shall be encrypted over-the-air using the Advanced Encryption Standard (AES) as described in the P25 Standard. The system shall be capable of voice encryption for designated radio channels and field units as required. The system shall be capable of encrypting/decrypting at all console locations to provide end-to-end encryption. The Vendor shall quote the optional cost to add digital voice encryption capability to mobiles, portables, and control stations. The Vendor shall quote the optional cost to add digital voice decrypting on logging recorders, on a per talk-group basis. The loading of encryption keys for subscribers shall be manual on a unit-by-unit basis. Vendors should provide optional pricing of a Key Loader/Key Manager device including connecting cables for all subscriber types. 4.18 Signal Booster Requirements If used, signal boosters shall meet the following requirements: RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 63 of 99 a. All signal booster components shall be contained in one NEMA4 type waterproof cabinet. Permanent external filters and attachments are not permitted. b. A battery system shall be included, and be contained in one NEMA4 type waterproof cabinet. c. The system shall include automatic alarming of malfunctions of the signal booster and battery system. Any resulting alarm shall be transmitted to the agency's designated recipient by means specified by the agency, including, but not limited to, automatic standard telephone dial-up circuit, TCP/IP network circuit, RS232 interface, etc. d. All signal boosters must be compatible with both analog and APCO Project 25 Phase 1 and 2 digital communications simultaneously at the time of installation. 4.19 OTAR Vendors should provide optional pricing of a network based application of key management utilizing Over the Air Rekeying (OTAR) messaging to subscriber- equipped encryption devices. 4.20 OTAP Vendors should provide optional pricing of a network based application of subscriber programming and provisioning, utilizing Over the Air Programming (OTAP) messaging to subscribers. 4.21 ISSI Vendors should provide optional pricing for automatic interface between Augusta APCO P25 system and two (2) other P25 systems, following the Inter RF Subsystem Interface Standards. The connections to each of the other systems should allow for twenty (20) talkpaths. 4.22 Web-Based Smartphone Application Vendors should provide optional pricing for an application to allow smart phones a secure, a push-to- talk (PTT) voice communications interface with the Augusta P25 land mobile radio system. 4.23 GPS Technology Vendors should provide a complete description and optional pricing of their available offerings for the addition of GPS on mobiles and portables and interface requirements for compatibility with the Augusta 911 Center. 4.24 Bluetooth Technology Vendors should provide a complete description and optional pricing of their available offerings for the addition of Bluetooth on portable radios. 4.25 Body Cameras Vendors should provide a complete description and optional pricing of their available offerings for the addition of Body Cameras on portable radios. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 64 of 99 5 EQUIPMENT INSTALLATION REQUIREMENTS 5.1 General Throughout the entire project, the Vendor shall provide a local project manager (PM) who has responsibility for delivering the project on schedule and within scope. The PM will be dedicated to the project and will work directly with The Augusta Assistant IT Director, or their designee. The equipment installation required by this SOW includes the following described items. Other attachments, hardware, software, and procedures as may be required to ensure a completed installation that is in accordance with the standards of good engineering practice, all federal, state, and local regulations and codes, and all building codes and ordinances in effect at the sites delineated in this SOW. Specific installation practices set forth herein shall be followed unless vendor feels they are not the best available practices or do not conform to code, in which case vendor shall so state this in the written response. Vendor shall install the equipment and connect the units to commercial/emergency AC power and uninterruptible power sources. All wiring is to be installed in appropriate conduit. Proposal prices shall include installation hardware, brackets, braces, fasteners of all kinds, wiring, ancillary devices, and procedures and services required to install and/or interface components to provide a complete operating system, which fulfills the requirements of this SOW. Vendor is required to adhere to FCC rules in all matters pertaining to the work. The installation work shall be approved by the project manager and Augusta prior to commencement of a particular phase of work on a site-by-site basis. Vendor shall provide descriptions and layout drawings showing the proposed installations at each site at least 30 days prior to beginning work at the site. No work shall commence without written approval from Augusta. Rack mounting shall be accomplished by a combination of floor and top mounting. Vendor shall propose the recommended method and provide an option for any other recommended method. Augusta shall select the preferred method prior to contract award. Standard rack height shall be 84 inches in height. Vendor shall be responsible for delivering, storing, placing, handling, and disposition of materials. All aspects of the installation shall be planned and executed in a professional manner. Manuals and as-built drawings shall be left at each site, describing the installation and equipment installed at that site. A complete set of manuals and as-built drawings shall also be provided to the Augusta Assistant IT Director. 5.1.1 System Staging Vendor shall stage all fixed equipment. The equipment for each site shall be made operational and shall be tested prior to installation in the field. Augusta, at its option, shall supply representatives to witness the staging and testing of the equipment. All equipment must be functional within the staged system RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 65 of 99 prior to delivery acceptance. Factory Acceptance Test plans shall be submitted for the staged fixed equipment with the vendor’s proposal. 5.2 Cutover Plan Vendor is to describe a cutover plan in the response. This plan shall include a chronological chart (Gantt-type format) with the tasks to be accomplished and the time for achievement of each task shown. A smooth operational transition from the existing systems to the new trunked radio system is the goal. The existing communications systems shall remain operational during the cutover phase. Vendor shall provide a phased implementation plan that will ensure that no current dispatch function is negatively impacted or impaired during system cutover to the new communications system. 5.3 Grounding All equipment that can be electrically grounded without impairing performance shall be grounded. This shall include all metal conduit trays, racks, chassis, shelves, antennas, and transmission lines in accordance with this SOW. All grounding shall be done in accordance with the National Electric Code and the National Electric Safety Code. 5.4 Radio System Installation 5.4.1 Main Distribution Frame (If Required) Vendor shall supply and mount a Main Distribution Frame (MDF) for interconnection of all audio, control, microwave, and telephone circuits. The MDF shall consist of a plywood backboard, painted with flame retardant paint and mounted in each equipment room at each site, space permitting. Otherwise, the MDF may be rack-mounted or frame-mounted, but cable lengths must be adequate to permit wall mounting in the future, should space become available. Industry Type 110 connecting blocks, or equivalent, shall be mounted on the board, rack, or frame to facilitate interconnection of equipment. All connecting blocks shall be appropriately labeled for each circuit connected. 5.4.2 Repeater Stations The repeater stations shall be placed to provide reasonable access for servicing and maintenance, to ensure proper cooling, and to facilitate installation and servicing requirements. 5.4.3 Antennas (Control Station) The directional control station antennas shall be installed and bore-sighted to the nearest trunked- simulcast RF-site antennas within 3 degrees (any direction). 5.4.4 Mobile Radios The mobile radios shall be installed by vendor at Augusta facilities and/or local vendor facilities. Arrangements for scheduling this work shall be completed by vendor no less than 15 calendar days prior to the start of the work. Vendor shall provide a completion schedule acceptable to and signed byAugusta. The mounting locations of the mobile-radio equipment shall be solely at the discretion of Augusta, and may vary from vehicle to vehicle dependent upon operational requirements. A sample installation shall RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 66 of 99 be performed by the vendor for each type of vehicle/mobile configuration. Vendor shall receive Augusta’s acceptance for each type prior to proceeding. Mobile-radio equipment and radio accessories are to be mounted in a manner that will permit safe operation of the vehicle and will not interfere with proper operation of safety equipment or the air-bag system. Should the antenna(s) require a new location on the vehicle, the old antenna hole(s) shall be plugged with an appropriate rubber plug. All cabling, connectors, brackets, and hardware shall be provided and installed by vendor. All installations shall be performed per the manufacturer’s recommendations and shall use good engineering practice (wires and cables bundled, no sharp edges exposed, no wire exposed, wires insulated from catalytic converter and engine heat, etc.). 5.4.5 Mobile-Radio Antennas The mounting locations of the mobile-radio antennas shall be solely at the discretion of Augusta, and may vary from vehicle to vehicle. Vendor shall recommend with the response the best mounting and type of antenna to use, considering uniform pattern and best overall performance. A sample installation shall be performed by vendor for each type of vehicle/mobile antenna configuration, for Augusta’s acceptance, prior to continuing and completing the respective fleet installation. 5.4.6 Portable Radio Equipment Portable radios, single unit chargers, multi-chargers, spare batteries, and associated accessories shall be tested per Section 6 and delivered to a location designated by Augusta. 5.5 Microwave System Installation 5.5.1 General The microwave system installation shall include all of the equipment formally specified for an all-indoor digital microwave system, plus all other hardware, appliances and procedures required for a complete operating system. The microwave installation requirements shall be in addition to the other applicable requirements stated herein. 5.5.2 Equipment Installation The microwave-radio equipment shall be installed in accordance with the technical parameters of the FCC license authorizations and all applicable requirements of Part 94 of FCC Rules and Regulations. Vendor shall furnish and install the necessary wiring, cabling, and conduits necessary for connection of the microwave station equipment to AC and DC power and ground. Equipment racks shall be firmly bolted in place. Vendor shall align and optimize all electronic equipment. 5.6 Installation Coordination Vendor shall carefully coordinate all phases of the work with Augusta to minimize equipment downtime. The coordination efforts shall be between vendor, the subcontractor, Augusta, and the existing equipment maintenance shop, the telephone company or leased circuit provider, as applicable. Conflict resolution shall be at the sole discretion of Augusta. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 67 of 99 5.7 Existing Equipment Integration Vendor shall be responsible for integrating all Augusta-supplied equipment, including 911 Center recording equipment, CAD hardware, etc., to provide completely functional voice and data communications systems. 6 PERFORMANCE VERIFICATION 6.1 General System performance shall be verified in four phases: Phase 1. Technical Specification Compliance. Phase 2. Equipment Function Operational Compliance. Phase 3. RF Coverage Compliance. Phase 4. System Performance Period Compliance. Phases 1 and 2 shall be satisfactorily complete before Phase 3 begins. Phase 3 shall be satisfactorily completed before Phase 4 begins. Vendor shall provide all necessary technical personnel and test equipment to conduct the tests. Vendor shall coordinate with Augusta as to scheduling of the tests, and provide at least three weeks notice prior to performing the tests. It is recognized that a variety of testing procedures and equipment may be utilized to verify a particular specification in Phases 1 and 2. Therefore, vendor shall be afforded latitude in Phases 1 and 2 provided the methods proposed are per the EIA/TIA testing methods, the manufacturer’s testing procedures and acceptable to Augusta. All test results shall be recorded in a standardized format to be determined by vendor. Each data sheet shall be signed by the vendor and Augusta’s representative. The format to be used for recording of test program data shall be submitted to Augusta for approval 30 days prior to testing. 6.2 System Acceptance Test Plan A System Acceptance Test Plan (SATP) shall be submitted with the vendor’s proposal for the P25 and Microwave systems. These plans shall form the basis for a mutually agreed upon SATP between Augusta and vendor for each technology. Factory Acceptance Test (FAT) plans are not acceptable submittals. The SATP shall, as closely as possible, resemble the “real life” application of the equipment and shall include, but not be limited to:  Phase 1: Technical Specification Compliance: o Fixed-end equipment. o Field equipment.  Phase 2: Equipment Function Operational Compliance: o Trunked radio system. o Consoles / control stations. o Field equipment.  Phase 3: RF Coverage Compliance: RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 68 of 99 o In addition to vendor-provided equipment, any existing Augusta equipment to be modified and/or relocated shall be tested or demonstrated to be fully functional, both before and after modification and/or relocation.  Phase 4: System Performance Period Compliance. 6.3 P25 Radio System Performance Verification 6.3.1 Phase 1 – Technical Specification Compliance Following equipment installation, the following minimum tests shall be performed for each piece of equipment (including any modified and/or relocated existing equipment). Any equipment not meeting the requirements of this SOW shall be repaired or replaced by vendor without cost to Augusta. These tests shall be:  Base stations: o Transmit frequency o Transmitter deviation normal speech, signaling and maximum o Forward and reflected power at transmitter output o Forward and reflected power at transmitter combiner output o Insertion loss of transmitter combiner o Receiver frequency o Receiver sensitivity @12 dB SINAD o Receiver sensitivity @5% BER o Receiver multicoupler and tower-top amplifier gain / loss  RF control stations: o Transmit frequencies o Transmitter deviation normal speech, signaling and maximum o Forward and reflected power at transmitter output o Receiver frequencies o Receiver 12-dB SINAD sensitivity o Receiver sensitivity @5% BER  Antenna and transmission line tests: o All antennas and transmission lines shall be tested from the interior of the equipment buildings using Time Domain Reflectometry (TDR), and a TDR unit capable of producing a hard copy of the results. This method of measurement shall indicate any impedance discontinuities in the transmission line/antenna system. Additionally, swept return loss/VSWR measurements shall be made over the operating band of the antenna system using a Wiltron Site Master network analyzer or equivalent at the input connector of the transmission line. Vendor shall provide suitable documentation of the test results. A printed copy of the results shall be provided to Augusta.  Mobile radios in conventional mode and P25 trunking mode: o Transmit frequencies o Transmitter deviation normal speech, signaling and maximum RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 69 of 99 o Forward and reflected power at transmitter output o Receiver frequencies o Receiver 12-dB SINAD sensitivity o Receiver sensitivity @5% BER  Portable radios in conventional mode and P25 trunking mode: o Transmit frequencies o Transmitter deviation normal speech, signaling and maximum o Receiver frequencies o Receiver 12-dB SINAD sensitivity o Receiver sensitivity @5% BER 6.3.2 Phase 2 – Equipment Operational Functional Compliance All equipment functions shall be demonstrated for all equipment specified in this document. 6.3.2.1 P25 Subscriber Equipment Interoperability Test Vendor shall demonstrate the P25 interoperability capabilities of their infrastructure using two other vendors’ P25 subscriber portable and mobile radios. 6.3.3 Phase 3 – RF Coverage Compliance Tests Coverage tests shall be performed per the vendor’s approved plan, as specified in Section 3.4.5. 6.3.4 Phase 4 – 30-Day System Performance Period At the successful completion of the system/equipment tests and the RF coverage tests, and after the required system loading is attained, vendor shall complete a consecutive, 30-day system performance period without a major failure. 6.4 Final System Acceptance At the successful completion of all tests delineated in this section, and the successful completion of the 30-day system performance period, the systems will be accepted, upon which, Augusta shall provide vendor-written confirmation that Final System Acceptance has been achieved. The warranty period shall commence upon Augusta’s written confirmation of Final System Acceptance. 6.5 Project Schedule Vendor shall maintain a project schedule for the duration of the project. If the schedule requires revision due to any delays, the schedule revision shall be presented to Augutas for approval. Project meetings shall be held at a Augusta facility at least bi-weekly to update project schedules and discuss project issues. 7 TRAINING A detailed plan for all training must be supplied by vendor and approved by Augustas at least 60 days prior to the communications system installation. 7.1 Voice System Dispatcher and Field Radio Users Training Concurrent with the installation and prior to the performance period of the communications systems, vendor shall provide on-site orientation and training for Augusta’s dispatch and field radio personnel as to all aspects of the operation and functioning of the new communications systems. Personnel shall be trained in all available routine features and functions, as well as in the following areas: RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 70 of 99 a. The configuration of the new system and its operational modes as well as differences between the new system and the existing system. b. Operational theory of control consoles, base repeater, voting system, RF control stations, mobile and portable equipment as well as trunking, conventional and failure modes of operation. c. Hands-on familiarization with all communications control functions and equipment. d. Proper radio technique. e. Basic mobile/portable/dispatcher operator maintenance and diagnostic troubleshooting techniques. f. System manager terminals and report generation. Augusta reserves the right to videotape all training at its expense to provide a permanent training record and system operations record. Vendor shall provide all training materials and supplies. A copy of any and all training material shall become the property of Augusta. The training sessions shall be scheduled at times and locations designated by Augusta. The training will be required on a 24-hour basis without extra cost to Augusta, to accommodate all shift workers and volunteer providers. Augusta will provide space where training can be conducted. Live equipment is to be used in a “hands- on” environment. All supporting equipment shall be supplied by vendor. Vendor shall specify the amount of classroom and hands-on training that will be required to train approximately 1000 Augusta personnel in their proposal. Vendor shall specify the time required to train Augusta’s personnel within a time frame commensurate with system implementation. Vendor shall specify the number of training sessions required. Each class size shall be limited to a maximum of 25 personnel. In addition, vendor shall provide a Train-the Trainer course for personnel who will be training future employees. All requested information shall be supplied with the training plan and must be approved by Augusta. 8 WARRANTY, MAINTENANCE, AND TECHNOLOGY REFRESH Vendor shall offer at least a one (1) year warranty on all systems and components. This warranty shall include parts and labor . In addition, as part of their proposal, vendor shall provide system management and all maintenance services, including parts and labor for one (1) year. In addition, optional proposals are beings requested to provide additional services: a. System Management and Maintenance Services, including parts and labor, for years two (2) through ten (10) b. Technology Refresh Services for hardware and software, for years two (2) through ten (10). The refresh period should be three years. Vendor shall demonstrate that they have service and repair facilities that can provide a two-hour response time, in normal traffic, to a service request anywhere within Augusta. Vendor shall provide the address, current staffing and their certifications, and history of the main service and repair facility that will handle Augusta’s mission critical communications system. Vendor should also include this information for any other company certified service and repair facilities that may provide resources. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 71 of 99 8.1 Warranty Period Maintenance 8.1.1 General The warranty and maintenance period shall begin on the date of final system acceptance. Vendor shall provide the necessary labor, parts, supplies, procedures, transportation, test equipment and facilities to maintain the new vendor-provided equipment, firmware and software to the level of factory performance and within requirements contained herein within the warranty period. The maintenance shall cover preventive maintenance, repair due to normal usage and emergency maintenance. 8.1.2 Warranty Maintenance Contract Term All maintenance services shall be provided as part of the communications system, without additional charge to Augusta, for the warranty period of at least 12 months following the date of final system acceptance. 8.1.3 Warranty Maintenance Personnel Vendor shall provide competent, experienced, and highly qualified personnel acceptable to Augusta to execute required maintenance tasks during the warranty period. All maintenance personnel shall be trained and experienced in standard communications industry practices. Personnel who perform maintenance on the system shall have completed all required manufacturer-approved training for that equipment. Said training, or appropriate refresher courses, shall have been completed within the previous year, and evidence thereof shall be provided to Augusta. 8.1.4 Warranty Maintenance Response Time Vendor shall provide replacement parts and materials and qualified personnel to service the fixed equipment at the site of work within two hours after notification of equipment failure. Fixed equipment shall not be out of service in excess of 24 hours after notification of equipment failure. Non-fixed equipment (mobile and portable radios, etc.) shall be picked up locally by vendor at locations designated by Augusta and delivered back to the point of pick-up once repaired. Eighty percent of the time, non- fixed equipment repair periods shall meet a three-day turn-around period. The 80 percent shall be calculated monthly. For each month that vendor does not meet the 80 percent requirement, the warranty period shall be extended one month. The warranty period maintenance shall be on a working-hour basis as follows: Fixed Equipment Twenty-four hours per day, seven days per week. Non-fixed Equipment Nine hours per day, five days per (i.e., mobile, portable, etc.) week (0800 hrs. to 1700 hrs.). 8.1.5 Availability of Replacement Parts Vendor shall certify that a stock of replacement parts for each item included in the equipment response is maintained and that vendor is capable of replacing such parts, assemblies, modules and devices for each item of equipment included in the purchase, as well as updating all appropriate software. Vendor shall also certify that a stock of replacement parts for each critical component to be supplied as part of the communication system shall be immediately available at all times during the initial warranty period. These parts shall be either in vendor stock and available for timely transfer to the communications system site to meet maintenance criteria, or stored at the sites. In addition, vendor shall certify that all replacement parts shall remain available to Augusta for a period of five years following final system acceptance. Prior to final system acceptance, vendor shall provide Augusta with detailed component RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 72 of 99 lists and item cost of all replacement parts for the communications system at each location, including catalog numbers and sources of supply. 8.1.6 System Warranty Maintenance Test Equipment Vendor service shop shall provide all test equipment and parts required to support Augusta’s maintenance requirements. 8.2 System Management and Maintenance Services (Option) Post warranty System Management and Maintenance Services, including parts and labor, for years two (2) through ten (10) shall consist of the following services: 8.2.1 System Management Services a. System Manager Functions b. Performance Management Reports c. Configuration Management d. Network Planning e. Inventory Management f. Repair Coordination 8.2.2 System Maintenance Services a. Network Monitoring and Dispatch Services b. Technical Support c. Infrastructure Repair w/Advance Replacement d. Network Preventative Maintenance e. Optional- Site Equipment Maintenance: Generator, HVAC, UPS f. Optional- Vegetation Management/Weed Control 8.3. Technology Refresh Services (Option) Vendor hardware and software refresh services for years two (2) through ten (10) shall include performing the refreshes; however, if Agusta’s staff must be engaged, complete instructions/training must be provided. Vendor shall provide a description of refresh program, options, and schedules. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 73 of 99 9 PROPOSAL PRICING (FEE PROPOSAL TO BE PROVIDED SEPARATELY) Vendor should provide the installed price using the following categories at a minimum. This Pricing Sheet is not intended to be all-inclusive. If the vendor’s proposed equipment and radio system design has features and functions that support Augusta requirements differently, please include alternative pricing with your proposal response. Item Qty Unit Price Extended APCO P25 Phase 2 10-Channel 800 MHz Simulcast Radio System including prime and remote site electronics, with all antenna systems and combiners for 12-Channels per site, and Signal Boosters as required. Lot Microwave Backbone System, All-Indoor Lot 800 MHz Conventional Mutual Aid Repeater 5 Site Preparation, Fencing, Crushed Stone and Grounding* Equipment Shelter with dual-HVAC* Tower, Self-support* Tower, Guyed* LP Generator and Automatic Transfer Switch* Electrical Utility Service and Meter Pedestal* 10 Console Positions, if required Lot P25 Logging Recorder Interfaces Lot Professional Services Implementation, Testing & Cutover Lot Recommended Spare Parts Lot Portable Subscriber - Type 1 150 Portable Subscriber - Type 2 150 Portable Subscriber - Type 3 150 Portable Subscriber - Type 4 150 Mobile Subscriber - Front Mount 49 Mobile Subscriber - Remote Mount 60 Mobile Subscriber - Dual Control 20 Control Station (Fire/EMS); Yagi Ant. with 50' Coax 16 Control Station (911) 5 Control Station Combiner (911), Yagi Ant. with 50' Coax 1 Total *Quantities and heights as required per vendor’s trunked simulcast system design. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 74 of 99 OPTIONAL - PROPOSAL PRICING (SUBMIT WITH FEE PROPOSAL - TO BE PROVIDED SEPARATELY) Item Qty Unit Price Extended Option: AES encryption for Portable Subscribers 75 Option: AES encryption for Mobile Subscribers 75 Option: AES Key Loader 4 Option: Speaker Microphone with Antenna Each Option: Spare Portable Battery Each Option: Multiunit Charger Each Option: 3-dB Gain Mobile Antenna Each Option: ¼-Wave Mobile Antenna Each Option: Over the Air Rekeying (OTAR) Option: Over the Air Programming (OTAP) Option: Inter-RF Subsystem Interfaces to Two Systems Each with 20 Talkpaths Option: Web-Based Smartphone Application Option: GPS Technology Option: Bluetooth Capabilities on Portable Radios Option: Body Cameras on Portable Radio Speaker-Microphones Option: System Management, Maintenance & Warranty for Years 2 - 10 Option: Technology Refresh for Years 2 - 10 RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 75 of 99 SUBMIT WITH FEE PROPOSAL - TO BE PROVIDED SEPARATELY 9.1 Balance of Portfolio Discounts Vendor shall provide a Balance of Product Line percentage discount for other products that are compatible with the proposed 800 MHz system. For evaluation purposes, the discount levels shall be categorized as follows: ____________ Portable radios, including options and accessories. ____________ Mobile radios, including options and accessories. ____________ RF control stations, including options and accessories. ____________ Base stations, including options and accessories. ____________ Base station antennas and transmission line products. ____________ Dispatch consoles and central electronics, including options and accessories. ____________ Microwave radios, multiplex, including options and accessories. ____________ Microwave antennas, waveguide, including options and accessories. ____________ Stationary storage batteries, chargers, including options and accessories. ____________ Network and system management, software and hardware, including options and accessories. ____________ Test equipment, tools, software, and programming devices. Augusta reserves the right to select specific items from a proposal without selecting all items. Augusta is not obligated to make a purchase from this RFP. 9.2 Cost Reduction Opportunities with Regional System Options In accordance with Section 2.8, vendor shall describe the capital cost reductions and possible operating cost reductions to Augusta. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 76 of 99 Appendix A POSSIBLE SITES Site Coordinates Existing Building Useable Existing Tower Estimated Maximum Antenna Tip BLYTHE (CCI) 3120 GA Hwy 88 Blythe, Georgia 30805 33° 18′ 55.13″N, 82° 9′ 59.35″W No Yes 440’ HEPHZIBAH (CCI) 4745 Old Waynesboro Road Hephzibah, GA 30815 33° 16' 27.50''N, 82° 0' 55.10''W No Yes 350’- BARTON CHAPEL (SBA) 2400 Barton Chapel Road Augusta, GA 30907 33° 26' 17.5''N, 82° 05' 18.4''W No Yes 365’ TOBACCO ROAD (NSC) Morgan Road & Tobacco Road Augusta, GA 30815 33°23'26.0"N, 82°05'54.0"W No No 285’ RCCI (Greenfield) 2314 Tobacco Road Augusta, GA 30906 33°22'21.91"N, 82° 2'18.74"W No No 295’ NEW SAVANNAH RD (Greenfield) New Savannah Road Augusta, GA 30901 33°26'58.97"N, 81°58'37.25"W No No 240’ JOY ROAD (Greenfield) Joy Road off Wheeler Road Augusta, GA 30909 33°29'15.91"N, 82° 2'23.66"W No No 360’ RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 77 of 99 Appendix B PORTABLE COVERAGE REQUIREMENTS Area Requirements Buildings in areas of Augusta requiring portable radio coverage will be classified as light density or medium density as follows: a. The losses associated with light density type structures shall be assumed to be 8 dB in all residential areas highlighted on the Augusta Zoning Map having the zoning classifications PUD, R-1 through R-3C, and R-MH. b. The losses associated with medium density structures (e.g., stores, offices, and light industry) shall be assumed to be 12 dB in areas highlighted on the Augusta Zoning Map having the zoning classifications B-1, B-2, L1, and P1. The Augusta Zoning Map web link: http://gismap.augustaga.gov/augustajs/?MapTheme=Zoning RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 78 of 99 Appendix B, Page 2 Augusta Zoning Map RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 79 of 99 Appendix B, Page 3 In-Building Coverage Requirements of Mission Critical Buildings Ten (10) specific buildings require a minimum signal strength of -95 dBm to be received in all areas of the building when transmitted from Augusta’s simulcast radio system. They also require a minimum signal strength of -95 dBm to be received by Augusta’s simulcast radio system when transmitted from all areas of the building. For purposes of these requirements, 90% building coverage is considered to be all areas of the building. Augusta Regional Airport 1501 Aviation Way Augusta GA 30906 Charles B. Webster Detention Center 1941 Phinizy Road Augusta GA 30906 Augusta Municipal Building 535 Telfair Street Augusta GA 30901 Augusta-Richmond County Judicial Center & John H. Ruffin, Jr. Courthouse 735 James Brown Blvd. Augusta GA 30901 Sheriff’s Office 400 Walton Way Augusta GA 30901 Doctors Hospital Emergency Room 3651 Wheeler Road Augusta GA 30909 Augusta University Medical Center Emergency Room (MCG) 15 Harper Street Augusta GA 30901 University Hospital Emergency Room 1350 Walton Way Augusta GA 30901 University Hospital Summerville 2260 Wrightsboro Road Augusta GA 30904 Charlie Norwood VA Medical Center 1 Freedom Way Augusta GA 30904 Buildings which cannot support the required level of radio coverage shall be equipped with a radiating cable system and/or a distributed antenna system (DAS) with FCC certified signal boosters (aka bi-directional amplifiers), or systems otherwise approved by Augusta in order to achieve the required adequate radio coverage. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 80 of 99 Appendix C GENERAL INDEMNITY I, _______________________________________, hereby agree to indemnify, defend and hold harmless Augusta, its appointed or elected officials, employees, and agents and each of them for any and all suits, actions, legal or administrative proceedings, claims, demands, damages, liabilities, attorney fees, costs and expenses of whatsoever kind or nature arising out of my contractor’s obligations and operations provided in this contract. I acknowledge that I have familiarized myself with the subject property and I also release Augusta from any and all claims that may result from the activity associated with this contract. _______________________________________________ (Applicant’s Signature) _______________________________________________ (Date) RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 81 of 99 Appendix D AUGUSTA CONTRACTOR SAFETY GUIDELINES 1. PURPOSE Augusta does not take responsibility for the safety of the Contractor’s employees. Nor does Augusta take responsibility for instructing Contractors on how to perform work. Rather, this guideline spells out what is expected of Contractors conducting work for Augusta. Contractors are defined as non-city government individuals or businesses that are retained by Augusta to provide specific labor or services. 2. RESPONSIBILITIES OF THE CONTRACTOR Contractor compliance with all State of Georgia and federal occupational safety and health standards is a condition of doing business with Augusta. Contractors have the responsibility to:  Conduct daily safety inspections of all assigned areas.  Identify and correct hazards within their responsibility and report hazards to Augusta.  Provide Contractor employees with personal protective equipment as needed to safely perform contracted tasks.  Ensure Contractor employees have the training for assigned tasks as is required by the State of Georgia and federal occupational safety and health standards.  Coordinate with Augusta Safety Coordinator for safety related issues that may affect Augusta operations.  Establish and maintain an effective safety and health program for contractor employees.  Establish and maintain an effective safe housekeeping program.  Make available for inspection by Augusta any written safety programs, material safety data sheets, training records and other safety-related documents. 3. MONITORING AND INSPECTIONS All Contractors and subcontractors working under contract with Augusta are subject to regular safety and health monitoring by Augusta. 4. HAZARDOUS CHEMICAL / SUBSTANCE NOTIFICATION Contractors must follow State of Georgia and federal Occupational Safety and Health Administration Hazard Communication standard requirements including use, safe handling and storage of chemicals. Contractors are required to inform Augusta of all hazardous substances which may be brought on to Augusta’s property, including RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 82 of 99 providing the most current Material Safety Data Sheet for each substance. All spills and leaks of hazardous chemicals shall be immediately reported to the Augusta Safety Coordinator. 5. WORK ZONE TRAFFIC CONTROL All Contractors conducting work which involve traffic control in the public way shall comply with the Federal Highway Administration’s Manual on Uniform Traffic Control Devices. Augusta’s Traffic Engineer should also be contacted prior to commencing operations. This measure is to insure the safety of workers and the public. 6. DUE REGARD FOR THE PUBLIC All Contractors and their employees while engaged in work for Augusta shall exercise due regard and reasonable care for the safety of the public. 7. OTHER POLICIES AND PROCEDURES All Contractor employees shall adhere to all Augustas policies and procedures, including but not limited to: access to Augusta facilities and equipment, use of controlled substances, firearm, & explosive restrictions, harassment of other persons, traffic, and parking regulations. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 83 of 99 CONTRACTOR/CONSULTANT/SERVICE PROVIDER AKNOWLEDGEMENT OF RECIEPT OF AUGUSTA CONTRACTOR SAFETY GUIDELINES Company Name: Contractor’s Authorized Safety Representative: I acknowledge receipt of and agree to comply with Augusta’s Contractor Safety Guidelines. I will also make employees and subcontractors aware of Augusta’s safety expectations and requirements. I understand that any accidents, injuries, or property damage will be reported to the Augusta Safety Coordinator within three (3) days. I also understand that any questions regarding the program can be directed to the contracting department head and/or the Augusta Safety Coordinator. I certify that all personnel entering confined spaces have been trained in accordance with Occupational Safety and Health Administration regulation: 29 Code of Federal Regulations § 1910.146. _____________________________________________________ Date: ___________ Authorized Representative (Printed): ____________________________________________ Signature of Authorized Representative: RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 84 of 99 Appendix E STATEMENT OF NO RESPONSE REQUEST FOR PROPOSAL #18-120 If Vendor is not submitting on the goods and/or services as stated in this request for proposal, please complete and return this form to Augusta, Procurement Department, 535 Telfair Street, Augusta, GA 30901 Company Name: Contact Person: Address: City/State/Zip Phone Number: Today’s Date: The above has declined to submit a request for proposal for the following reason(s): (check all that apply) Cannot meet specifications as given Specifications were unclear We do not offer this commodity/service or an equivalent Insufficient time to response to bid/proposal Cannot meet delivery requirements Our schedule would not permit us to perform in the time allotted COMMENTS: ________________________________________________ Vendor Signature RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 85 of 99 APPENDIX F PERFORMANCE BOND CONTRACTOR (name and address): OWNER (name and address): CONSTRUCTION CONTRACT Effective Date of the Agreement: Amount: Description (name and location): SURETY (name and address of principal place of business): BOND Bond Number: Date (not earlier than the Effective Date of the Agreement of the Construction Contract): Amount: Modifications to this Bond Form:  None  See Paragraph 1 6 Surety and Contractor, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Performance Bond to be duly executed by an authorized officer, agent, or representative. CONTRACTOR AS PRINCIPAL ___________________(seal) Contractor's Name and Corporate Seal By: ___________________ Signature Print Name Title Attest:_________________ Signature Title SURETY ___________________(seal) Surety's Name and Corporate Seal By:_____________________ Signature (attach power of attorney) Print Name Title Attest:___________________ Signature Title Notes: (1) Provide supplemental execution by any additional parties, such as joint ventures. (2) Any singular reference to Contractor, Surety, Owner, or other party shall be considered plural where applicable. _____________________________________________________________________________________________________________________________________________________________ RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 86 of 99 I. The Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to the Owner for the performance of the Construction Contract, which is incorporated herein by reference. 2. If the Contractor performs the Construction Contract, the Surety and the Contractor shall have no obligation under this Bond, except when applicable to participate in a conference as provided in Paragraph 3. 3. If there is no Owner Default under the Construction Contract, the Surety's obligation under this Bond shall arise after: 3.1 The Owner first provides notice to the Contractor and the Surety that the Owner is considering declaring a Contractor Default. Such notice shall indicate whether the Owner is requesting a conference among the Owner, Contractor, and Surety to discuss the Contractor's performance. If the Owner does not request a conference, the Surety may, within five (5) business days after receipt of the Owner's notice, request such a conference. If the Surety timely requests a conference, the Owner shall attend. Unless the Owner agrees otherwise, any conference requested under this Paragraph 3.1 shall be held within ten (10) business days of the Surety's receipt of the Owner's notice. If the Owner, the Contractor, and the Surety agree, the Contractor shall be allowed a reasonable time to perform the Construction Contract, but such an agreement shall not waive the Owner's right, if any, subsequently to declare a Contractor Default; 3.2 The Owner declares a Contractor Default, terminates the Construction Contract and notifies the Surety; and 3.3 The Owner has agreed to pay the Balance of the Contract Price in accordance with the terms of the Construction Contract to the Surety or to a contractor selected to perform the Construction Contract. 4. Failure on the part of the Owner to comply with the notice requirement in Paragraph 3.1 shall not constitute a failure to comply with a condition precedent to the Surety's obligations, or release the Surety from its obligations, except to the extent the Surety demonstrates actual prejudice. 5. When the Owner has satisfied the conditions of Paragraph 3, the Surety shall promptly and at the Surety's expense take one of the following actions: 5.1 Arrange for the Contractor, with the consent of the Owner, to perform and complete the Construction Contract; 5.2 Undertake to perform and complete the Construction Contract itself, through its agents or independent contractors; 5.3 Obtain bids or negotiated proposals from qualified contractors acceptable to the Owner for a contract for performance and completion of the Construction Contract, arrange for a contract to be prepared for execution by the Owner and a contractor selected with the Owners concurrence, to be secured with performance and payment bonds executed by a qualified surety equivalent to the bonds issued on the Construction Contract, and pay to the Owner the amount of damages as described in Paragraph 7 in excess of the Balance of the Contract Price incurred by the Owner as a result of the Contractor Default; or 5.4 Waive its right to perform and complete, arrange for completion, or obtain a new contractor, and with reasonable promptness under the circumstances: 5.4.1 After investigation, determine the amount for which it may be liable to the Owner and, as soon as practicable after the amount is determined, make payment to the Owner; or 5.4.2 Deny liability in whole or in part and notify the Owner, citing the reasons for denial. 6. If the Surety does not proceed as provided in Paragraph 5 with reasonable promptness, the Surety shall be deemed to be in default on this Bond seven days after receipt of an additional written notice from the Owner to the Surety demanding that the Surety perform its obligations under this Bond, and the Owner shall be entitled to enforce any remedy available to the Owner. If the Surety proceeds as provided in Paragraph 5.4, and the Owner refuses the payment or the Surety has denied liability, in whole or in part, without further notice the Owner shall be entitled to enforce any remedy available to the Owner. 7. If the Surety elects to act under Paragraph 5.1, 5.2, or 5.3, then the responsibilities of the Surety to the Owner shall not be greater than those of the Contractor under the Construction Contract, and the responsibilities of the Owner to the Surety shall not be greater than those of the Owner under the Construction Contract. Subject to the commitment by the Owner to pay the Balance of the Contract Price, the Surety is obligated, without duplication for: 7.1 the responsibilities of the Contractor for correction of defective work and completion of the Construction Contract; 7.2 additional legal, design professional, and delay costs resulting from the Contractor's Default, and resulting from the actions or failure to act of the Surety under Paragraph 5; and 7.3 liquidated damages, or if no liquidated damages are specified in the Construction Contract, actual damages caused by delayed performance or non-performance of the Contractor. 8. If the Surety elects to act under Paragraph 5.1, 5.3, or 5.4, the Surety's liability is limited to the amount of this Bond. 9. The Surety shall not be liable to the Owner or others for obligations of the Contractor that are unrelated to the Construction Contract, and the Balance of the Contract Price shall not be reduced or set off on account of any such unrelated obligations. No right of action shall accrue on this Bond to any person or entity other than the Owner or its heirs, executors, administrators, successors, and assigns. 10. The Surety hereby waives notice of any change, including changes of time, to the Construction Contract or to related subcontracts, purchase orders, and other obligations. 11. Any proceeding, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in the location in which the work or part of the work is located and shall be instituted within two years after a declaration of Contractor Default or within two years after the Contractor ceased working or within two years RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 87 of 99 after the Surety refuses or fails to perform its obligations under this Bond, whichever occurs first. If the provisions of this paragraph are void or prohibited by law, the minimum periods of limitations available to sureties as a defense in the jurisdiction of the suit shall be applicable. 12. Notice to the Surety, the Owner, or the Contractor shall be mailed or delivered to the address shown on the page on which their signature appears. 13. When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be performed, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. 14. Definitions 14.1 Balance of the Contract Price: The total amount payable by the Owner to the Contractor under the Construction Contract after all proper adjustments have been made including allowance for the Contractor for any amounts received or to be received by the Owner in settlement of insurance or other claims for damages to which the Contractor is entitled, reduced by all valid and proper payments made to or on behalf of the Contractor under the Construction Contract. 14.2 Construction Contract: The agreement between the Owner and Contractor identified on the cover page, including all Contract Documents and changes made to the agreement and the Contract Documents. 14.3 Contractor Default: Failure of the Contractor, which has not been remedied or waived, to perform or otherwise to comply with a material term of the Construction Contract. 14.4 Owner Default: Failure of the Owner, which has not been remedied or waived, to pay the Contractor as required under the Construction Contract or to perform and complete or comply with the other material terms of the Construction Contract. 14.5 Contract Documents: All the documents that comprise the agreement between the Owner and Contractor. 15. If this Bond is issued for an agreement between a contractor and subcontractor, the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. 16. Modifications to this Bond are as follows: RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 88 of 99 ____________________________________________________________________________________________________________________________________________________________ APPENDIX G PAYMENT BOND CONTRACTOR (name and address): SURETY (name and address of principal place of business): OWNER (name and address): CONSTRUCTION CONTRACT Effective Date of the Agreement: Amount: Description (name and location): BOND Bond Number: Date (not earlier than the Effective Date of the Agreement of the Construction Contract): Amount: Modifications to this Bond Form:  None  See Paragraph 18 Surety and Contractor, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Payment Bond to be duly executed by an authorized officer, agent, or representative. CONTRACTOR AS PRINCIPAL SURETY ______________________(seal) Contractor's Name and Corporate Seal ________________________(seal) Surety's Name and Corporate Seal By:__________________________________________ Signature By:__________________ Signature (attach power of attorney) Print Name Print Name Title Title Attest:__________________________ Signature Title Title Notes: (1) Provide supplemental execution by any additional parties, such as joint ventures.(2) Any singular reference to Contractor, Surety, Owner, or other party shall be considered plural where applicable. Attest:__________________________ Signature RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 89 of 99 I. The Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to the Owner to pay for labor, materials, and equipment furnished for use in the performance of the Construction Contract, which is incorporated herein by reference, subject to the following terms. 2. If the Contractor promptly makes payment of all sums due to Claimants, and defends, indemnifies, and holds harmless the Owner from claims, demands, liens, or suits by any person or entity seeking payment for labor, materials, or equipment furnished for use in the performance of the Construction Contract, then the Surety and the Contractor shall have no obligation under this Bond. 3. If there is no Owner Default under the Construction Contract, the Surety's obligation to the Owner under this Bond shall arise after the Owner has promptly notified the Contractor and the Surety (at the address described in Paragraph 13) of claims, demands, liens, or suits against the Owner or the Owner's property by any person or entity seeking payment for labor, materials, or equipment furnished for use in the performance of the Construction Contract, and tendered defense of such claims, demands, liens, or suits to the Contractor and the Surety. 4. When the Owner has satisfied the conditions in Paragraph 3, the Surety shall promptly and at the Surety's expense defend, indemnify, and hold harmless the Owner against a duly tendered claim, demand, lien, or suit. 5. The Surety's obligations to a Claimant under this Bond shall arise after the following: 5.1 Claimants who do not have a direct contract with the Contractor, 5.1.1 have furnished a written notice of non-payment to the Contractor, stating with substantial accuracy the amount claimed and the name of the party to whom the materials were, or equipment was, furnished or supplied or for whom the labor was done or performed, within ninety (90) days after having last performed labor or last furnished materials or equipment included in the Claim; and 5.1.2 have sent a Claim to the Surety (at the address described in Paragraph 13). 5.2 Claimants who are employed by or have a direct contract with the Contractor have sent a Claim to the Surety (at the address described in Paragraph 13). 6. If a notice of non-payment required by Paragraph 5.1.1 is given by the Owner to the Contractor, that is sufficient to satisfy a Claimant's obligation to furnish a written notice of non-payment under Paragraph 5.1.1. 7. When a Claimant has satisfied the conditions of Paragraph 5.1 or 5.2, whichever is applicable, the Surety shall promptly and at the Surety's expense take the following actions: 7.1 Send an answer to the Claimant, with a copy to the Owner, within sixty (60) days after receipt of the Claim, stating the amounts that are undisputed and the basis for challenging any amounts that are disputed and 7.2 Pay or arrange for payment of any undisputed amounts. 7.3 The Surety's failure to discharge its obligations under Paragraph 7.1 or 7.2 shall not be deemed to constitute a waiver of defenses the Surety or Contractor may have or acquire as to a Claim, except as to undisputed amounts for which the Surety and Claimant have reached agreement. If, however, the Surety fails to discharge its obligations under Paragraph 7.1 or 7.2, the Surety shall indemnify the Claimant for the reasonable attorney's fees the Claimant incurs thereafter to recover any sums found to be due and owing to the Claimant. 8. The Surety's total obligation shall not exceed the amount of this Bond, plus the amount of reasonable attorney's fees provided under Paragraph 7.3, and the amount of this Bond shall be credited for any payments made in good faith by the Surety. 9. Amounts owed by the Owner to the Contractor under the Construction Contract shall be used for the performance of the Construction Contract and to satisfy claims, if any, under any construction performance bond. By the Contractor furnishing and the Owner accepting this Bond, they agree that all funds earned by the Contractor in the performance of the Construction Contract are dedicated to satisfy obligations of the Contractor and Surety under this Bond, subject to the Owner's priority to use the funds for the completion of the work. I 0. The Surety shall not be liable to the Owner, Claimants, or others for obligations of the Contractor that are unrelated to the Construction Contract. The Owner shall not be liable for the payment of any costs or expenses of any Claimant under this Bond, and shall have under this Bond no obligation to make payments to or give notice on behalf of Claimants, or otherwise have any obligations to Claimants under this Bond. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 90 of 99 11. The Surety hereby waives notice of any change, including changes of time, to the Construction Contract or to related subcontracts, purchase orders, and other obligations. 12. No suit or action shall be commenced by a Claimant under this Bond other than in a court of competent jurisdiction in the state in which the project that is the subject of the Construction Contract is located or after the expiration of one year from the date (I) on which the Claimant sent a Claim to the Surety pursuant to Paragraph 5.1.2 or 5.2, or (2) on which the last labor or service was performed by anyone or the last materials or equipment were furnished by anyone under the Construction Contract, whichever of (1) or (2) first occurs. If the provisions of this paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. 13. Notice and Claims to the Surety, the Owner, or the Contractor shall be mailed or delivered to the address shown on the page on which their signature appears. Actual receipt of notice or Claims, however accomplished, shall be sufficient compliance as of the date received. 14. When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be performed, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. 15. Upon requests by any person or entity appearing to be a potential beneficiary of this Bond, the Contractor and Owner shall promptly furnish a copy of this Bond or shall permit a copy to be made. 16. Definitions 16.1 Claim: A written statement by the Claimant including at a minimum: I. The name of the Claimant; 2. The name of the person for whom the labor was done, or materials or equipment furnished; 3. A copy of the agreement or purchase order pursuant to which labor, materials, or equipment was furnished for use in the performance of the Construction Contract; 4. A brief description of the labor, materials, or equipment furnished; 5. The date on which the Claimant last performed labor or last furnished materials or equipment for use in the performance of the Construction Contract; 6. The total amount earned by the Claimant for labor, materials, or equipment furnished as of the date of the Claim; 7. The total amount of previous payments received by the Claimant; and 8. The total amount due and unpaid to the Claimant for labor, materials, or equipment furnished as of the date of the Claim. 16.2 Claimant: An individual or entity having a direct contract with the Contractor or with a subcontractor of the Contractor to furnish labor, materials, or equipment for use in the performance of the Construction Contract. The term Claimant also includes any individual or entity that has rightfully asserted a claim under an applicable mechanic's lien or similar statute against the real property upon which the Project is located. The intent of this Bond shall be to include without limitation in the terms of "labor, materials, or equipment" that part of the water, gas, power, light, heat, oil, gasoline, telephone service, or rental equipment used in the Construction Contract, architectural and engineering services required for performance of the work of the Contractor and the Contractor's subcontractors, and all other items for which a mechanic's lien may be asserted in the jurisdiction where the labor, materials, or equipment were furnished. 16.3 Construction Contract: The agreement between the Owner and Contractor identified on the cover page, including all Contract Documents and all changes made to the agreement and the Contract Documents. 16.4 Owner Default: Failure of the Owner, which has not been remedied or waived, to pay the Contractor as required under the Construction Contract or to perform and complete or comply with the other material terms of the Construction Contract. 16.5 Contract Documents: All the documents that comprise the agreement between the Owner and Contractor. 17. If this Bond is issued for an agreement between a contractor and subcontractor, the tenn Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. 18. Modifications to this Bond are as follows: RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 91 of 99 CERTIFICATE OF SUBSTANTIAL COMPLETION Owner: Contractor: Engineer: Project: Owner's Contract No.: Contractor's Project No.: Engineer's Project No.: Contract Name: This [preliminary] [final] Certificate of Substantial Completion applies to:  All Work  The following specified portions of the Work: Date of Substantial Completion The Work to which this Certificate applies has been inspected by authorized representatives of Owner, Contractor, and Engineer, and found to be substantially complete. The Date of Substantial Completion of the Work or portion thereof designated above is hereby established, subject to the provisions of the Contract pertaining to Substantial Completion. The date of Substantial Completion in the final Certificate of Substantial Completion marks the commencement of the contractual correction period and applicable warranties required by the Contract. A punch list of items to be completed or corrected is attached to this Certificate. This list may not be all-inclusive, and the failure to include any items on such list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract. The responsibilities between Owner and Contractor for security, operation, safety, maintenance, heat, utilities, insurance, and warranties upon Owner's use or occupancy of the Work shall be as provided in the Contract, except as amended as follows: [Note: Amendments of contractual responsibilities recorded in this Certificate should be the product of mutual agreement of Owner and Contractor; see Paragraph 15.03.0 of the General Conditions.] Amendments to Owner's responsibilities:  None  As follows: Amendments to Contractor's responsibilities:  None  As follows: The following documents are attached to and made a part of this Certificate: [punch list; others] This Certificate does not constitute an acceptance of Work not in accordance with the Contract Documents, nor is it a release of Contractor’s obligation to complete the Work in accordance with the Contract. EXECUTED BY ENGINEER: RECEIVED: RECEIVED: By:______________________________ (Authorized Signature) Owner (Authorized Signature) By: Contractor (Authorized Signature) Title: Date: ----------- Title: ------------------ Date: ------------ Title: --------------------- Date RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 92 of 99 PAGE LEFT BLANK INTENTIONALLY RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 93 of 99 Local Small Business Goal The Local Small Business Opportunity Program provides for Local Small Business goals to be set on all applicable Augusta, Georgia procurements over $100,000 in value.1 The Local Small Business goal for this procurement is: __10__% All bidders or proposers shall submit the following with their bid or proposal as required by Augusta, GA Code § 1-10-129:2 1. Non-Discrimination Statement: As required by the Procurement document.3 2. Proposed Local Small Business Subcontractor/Supplier Utilization Plan. 3. Documentation of Good Faith Efforts to use local small businesses. 4. Local Small Business Utilization document. Failure to submit the above documentation shall result in the bid or proposal being declared non-responsive. 1 Even when a solicitation does not contain a Local Small Business goal (or the goal is set at zero), each Bidder must negotiate in good faith with each local small business that responds to the Bidder’s solicitation and each local small business that contacts the Bidder on its own accord. Self-performance does not exempt Bidders from Local Small Business Opportunity Program requirements unless the self-performer is a qualified and registered Local Small Business. All of the requirements of the Local Small Business Opportunity Program can be found in Augusta, GA Code, Chapter 10B. 2 Applicable forms are available on Augusta Georgia’s Disadvantaged Business Enterprise website: www.augustaga.gov. 3 Only one Non-Discrimination statement is required “See Attachment B”. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 94 of 99 Local Small Business Opportunity Program Requirements Augusta, Georgia has adopted a race and gender neutral Local Small Business Opportunity Program (LSBOP). See Augusta, GA Code, Chapter 10B. Bidders are encouraged to carefully review the all of the requirements of the LSBOP which can be found on Augusta, Georgia’s Disadvantaged Business Enterprise Department website (www.augustaga.gov). All of the requirements of the LSBOP become covenants of performance upon award of this procurement. The LSBOP provides for Local Small Business (LSB) goals to be set on all applicable procurements over $100,000 in value and even when a solicitation does not contain a LSB goal, each Bidder must negotiate in good faith with each local small business that responds to the Bidder’s solicitation and each local small business that contacts the Bidder on its own accord. Self-performance does not exempt Bidders from the LSBOP requirements unless the self-performer is a qualified and registered LSB. (See Augusta, GA Code § 1-10-129). I. The pre-award requirements of the LSBOP are material conditions of this procurement. A Bid shall be rejected if it is determined that a Bid fails to meet the required LSBOP requirements, including but not limited to, failing to provide the Required Pre-Award Bid Submittal documents, failing to provide commitments to achieve the applicable Project Specific LSB Goals (or the Bidder’s documented Good Faith Efforts to do so). A Contractor’s failure to carry out in good faith its Project Specific Goal commitments in the course of the Contract’s performance shall constitute a material breach of the Contract and a violation of the AUGUSTA, GA CODE. If the breach is not cured within a reasonable amount of time, it may result in the termination of the Contract or such other remedies afforded by Federal, State or Local law. II. Good Faith Efforts. Pursuant to AUGUSTA, GA CODE SEC. 1-10-125(4) Good Faith Efforts shall be used by a bidder to seek Local Small Businesses to participate as a subcontractor or supplier. Such good faith efforts include, but are not necessarily limited to, the following actions: (a) Including qualified Local Small Businesses in the prime contractor’s solicitations for subcontractors and suppliers. (b) Assuring that local small businesses are solicited whenever such business enterprises can perform a commercially useful function. (c) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation of Local Small Businesses. (d) Establishing delivery schedules, where the requirements of the prime contract permit, which encourage participation of Local Small Businesses. (e) Using the services and the assistance of the Director of minority and small business opportunities in the identification of qualified local small businesses and negotiating subcontracts and supply contracts with such enterprises. (f) Requiring each first tier subcontractor to take the affirmative steps outlined within the AUGUSTA, GA CODE with respect to the identification and usage of second or third tier sub-contractors. (g) Placing notices of opportunities for qualified Local Small Businesses to perform subcontracting work on the eligible project in newspapers, trade journals, and other relevant publications, including publications specifically targeted to local small businesses, or communicating such notices of opportunities via the Internet or by other available media or means. (h) Designating portions of the work for Local Small Business subcontracting in trades with available Local Small Business subcontractors. (i) Providing a minimum of five (5) day notice to Local Small Businesses when requesting bids or proposals for furnishing material or services as a subcontractor or supplier. III. Required Pre-Award Bid Submittals. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 95 of 99 Pursuant to AUGUSTA, GA CODE SEC. 1-10-129 the following procedures and contract requirements will be used to insure that local small businesses are encouraged to participate in Augusta, Georgia contracts: (a) Each bidder shall be required to provide documentation of achieving the LSB goal or provide documentation of Good Faith Efforts to engage local small businesses as subcontractors or suppliers, the names of local small businesses and other subcontractors to whom it intends to award subcontracts, the dollar value of the subcontracts, and the scope of the work to be performed. If there are no sub-contracting opportunities, bidder shall so indicate on the appropriate form. Forms may be found on the official website of Augusta, Georgia. (b) Each bidder shall submit with their bid the following written documents, statements or forms, which are available at the Disadvantaged Business Enterprise Department and on the Disadvantaged Business Enterprise Department website: (1) Non-Discrimination Statement which shall affirm the bidder’s: (i) adherence to the policies of Augusta, Georgia relating to equal opportunity in contracting; (ii) agreement to undertake certain measures as provided in this policy to ensure maximum practicable participation of local small businesses; and (iii) agreement not to engage in discriminatory conduct of any type. (2) Documentation of Good Faith Efforts to use local small businesses. (3) Proposed Local Small Business Subcontractor/Supplier Utilization Plan. (4) Executed Letter(s) of Intent with entities identified in LSB Utilization Plan. Failure to submit the following documents in accordance with these requirements will cause the Bid or proposal to be declared non-responsive. Augusta, Georgia reserves the right to request supplemental information regarding a Bidder’s submissions and the Bidder shall furnish such information in a timely manner. Failure to furnish information or otherwise cooperate may result in the rejection of the Bid. IV. LSB Utilization Plan. The Bidder must submit with its Bid a completed LSB Utilization Plan. The LSB Utilization Plan shall list the Subcontractor or Supplier’s name(s), business address(s), telephone number(s), e-mail(s) and the name of the principal contact person(s) of each Subcontractor(s) or Supplier(s) intended to be used in the performance of the Contract, including firms proposed as to meet the Project Specific Goals. Where the solicitation requires the Bidder to submit a base bid and one or more alternates, the LSB Utilization Plan must demonstrate the Bidder’s achievement of the Project Specific Goal(s) or its Good Faith Efforts to achieve the Project Specific Goal(s) on the base bid. V. Letter(s) of Intent. The Bidder shall submit with its bid completed Letter(s) of Intent (LOI) utilizing the Letter of Intent format provided by the Disadvantaged Business Enterprise Department documents. The LOI must be executed by an authorized representative of the local vendor identified on the Utilization Plan and by the authorized representative of the Bidder. The LOI must accurately and completely detail the work to be performed and/or the materials to be supplied, and the agreed rates and/or prices to be paid. All Utilization Plan commitments must conform to those included in the submitted LOIs. The LOI will become a binding contract covenant upon the Bidder’s receipt of a signed contract from Augusta, Georgia. VI. Post Award Requirements. (a) Prime Contractor Data Collection Form RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 96 of 99 All prime contractors are required to complete and submit the Prime Contractor Data Collection Form upon award. This form must be completed in its entirety and submitted within the designated time established by the Compliance Department – Disadvantaged Business Enterprise Division. (b) First-Tier Subcontractor, Sub-consultant, Supplier Information Form All prime contractors are required to complete and submit the First-Tier Subcontractor, Sub-consultant, Supplier Information Form upon award. This form must be completed in its entirety and submitted within the designated time established by the Compliance Department – Disadvantaged Business Enterprise Division. (c) Monthly Utilization Reports To evaluate the effectiveness of the LSBOP, Augusta, Georgia monitors the participation of Subcontractors and Suppliers on Augusta Georgia contracts. Each Contractor must submit a Monthly Utilization Report of Subcontract Payments by the 15th of each month. The Monthly Utilization Report must reflect, from project start to date, the Contractor’s receipt of payments from Augusta Georgia and the utilization of and payments to all Subcontractors or Suppliers identified in the Utilization Plan. Failure to submit the Monthly Utilization Reports will be considered a contract breach. (d) Substitutions, Additions or Deletions of LSB Subcontractors or Suppliers. In accordance with the requirements of the LSBOP, the Contractor shall provide the User Department, the Director of minority and small business opportunities and the Procurement Director written notice prior to replacing or terminating a LSB on a contract and must comply with the Good Faith Efforts requirement to replace the departing local small business with another local small business. Likewise, when new opportunities for subcontracting arise on a contract and Augusta, Georgia sets a supplemental local small business goal, the contractors shall comply with the Good Faith Efforts set in an effort to meet the supplemental local small business goal. Submit all Forms and Utilization Reports to: Augusta, Georgia Compliance Department Disadvantaged Business Enterprise Division 535 Telfair Street Room 710 Augusta, Georgia 30901 (706) 821-2406 (e) Monitoring Procedures Procedures for monitoring contract compliance may include, but are not limited to, site visits or telephone audits; consideration of requests for substitutions, additions, deletions, or change orders; and review and verification of payments to Subcontractors or Suppliers as documented by the Monthly Utilization Status Reports of Subcontractor/Suppliers Payments. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 97 of 99 PROJECT NAME BID #__________ LOCAL SMALL BUSINESS OPPORTUNITY PROGRAM LETTER OF INTENT TO PERFORM AS A SUBCONSULTANT/SUBCONTRACTOR/SUPPLIER To: (Name of Proposer) A. The undersigned intends to perform work in connection with the above project in the following capacity (check one): Individual Corporation Limited Liability Company (LLC) Partnership Joint Venture B. The Local Small Business Opportunity Program (LSBOP) status of the undersigned is confirmed as follows: By attachment of a current Certificate of Certification issued by the Georgia Department of Transportation By attachment of a current letter issued by the Augusta, Georgia Compliance Department - Disadvantaged Business Enterprise Division C. The undersigned is prepared to perform the following work in connection with the above project ___________ _______ _______ D. The undersigned states that they will be performing__________________% of the total project. E. The undersigned will sublet and/or award % of this subcontract to non-Local Small Business Opportunity Program contractors and /or suppliers. The undersigned will enter into a formal agreement for the above described work with the Proposer cited above conditioned upon the execution of a contract for the project cited herein between the Proposer and Augusta-Richmond County. ____________________________________________________________________________ (LSBOP Contractor Firm Name) By: _________________________________________________ Date: ___________________ (Signature of Authorized Representative) RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 98 of 99 LOCAL SMALL BUSINESS UTILIZATION PLAN The undersigned bidder/offeror has satisfied the requirements of the bid specification in the following manner (please check the appropriate space): Name of bidder/offeror’s firm:__________________________________________________________________ By:______________________________ ____________________________________ ____________ (Print Name) (Signature) (Date) ______ The bidder/offeror is committed to a minimum of _______________% LSBOP utilization on this contract. (Please complete the requested subcontractor/supplier information below.) OR ______ The bidder/offeror is unable to meet the LSBOP goal of ________%. Therefore, the bidder/offeror will complete in its entirety the document titled GOOD FAITH EFFORTS and submit supporting documentation demonstrating good faith efforts. Subcontractor/Supplier Name Address Phone Email Principal Contact LSBOP Certified Utilization % Use additional sheets as necessary. RFP 18-120 800 MHz Radio System RFP Due Wednesday, January 10, 2018 @ 3:00 p.m. Page 99 of 99 GOOD FAITH EFFORTS Attention Bidder/Proponent: List all subcontractors or suppliers that were contacted regarding this project. Use additional sheets as necessary. Failure to complete this form, in its entirety with supporting documentation, will result in the bid being considered non-responsive to bid specification. If you have failed to secure Local Small Business participation and you have subcontracting and/or supplier opportunities or if your participation is less than the City's Project Goal, you must complete this form. Name of Subcontractor/Supplier Address Phone Email Person Contacted Date Contacted Scope of Work Solicited Method of Communication Results of Contact _________________________________________________ ___________________________________________________________ _______________ Bidder/Proponent's Project Name Bid # _________________________________________________ _______________ ________________________ Signature Date Project Goal Commission Meeting Agenda 12/18/2018 2:00 PM Naming Andrew A. Jefferson Amphitheater Department: Department: Caption:Motion to approve renaming the Lake Olmstead Stadium- the Commissioner Andrew A. Jefferson Amphitheater.(No recommendation from Administrative Services Committee December 11, 2018) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/18/2018 2:00 PM Hostile work environment in the Augusta Law Dept. Department: Department: Caption:Discuss the hostile work environment in the Augusta Law Department. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/18/2018 2:00 PM Human Resources Department Department: Department: Caption:Discuss the Human Resources Department. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/18/2018 2:00 PM CVB Funding Department:Administration Department:Administration Caption:Approve additional funding request from the Augusta Convention and Visitors Bureau (CVB) in the amount of $52,000. Background:As part of the funding plan for the debt service of the parking deck at the Georgia Cyber Center, the Augusta Convention and Visitor Bureau (CVB) agreed to forgo $125,000 in appropriations starting in 2018. The CVB retains 50% of the Hotel Motel Tax generated in Augusta Analysis:In order to meet 2018 budget projections CVB management has requested additional funding of $52,000 (5/12 of the $125, 000). Financial Impact:Request funded from General Fund Contingency Alternatives:Deny Request Recommendation:Approve Request Funds are Available in the Following Accounts: 101-10-1110/6011110 REVIEWED AND APPROVED BY: Finance. Law.Cover Memo Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 12/18/2018 2:00 PM Approve the Award of Bid Item 18-274 to MHC Kenworth for the Purchase of a Water Truck Department:Environmental Services Department:Environmental Services Caption:Approve the Award of Bid Item 18-274 to MHC Kenworth for the Purchase of a Water Truck. (No recommendation by Engineering Services Committee December 11, 2018) Background:Augusta Environmental Services currently operates a tow- behind water wagon for use as dust control on the landfill property. This activity is a requirement of the daily operation of the facility. The current water wagon which is towed behind the agricultural tractor, is not an efficient use of the tractor and can limit the staff members which can perform the task. Switching to a traditional water truck will allow this task to be done more efficiently and with greater regularity. Analysis:Augusta received 4 compliant responses to Bid 18-274. It is ESD's recommendation to award to bid to MHC Kenworth for the T370 water truck. The cost, including the extended warranty is $128,070. Additionally, they are able to deliver the vehicle in about 130 days which is acceptable to the daily operations. Financial Impact:The cost of the vehicle with extended warranty is $128,070 and is the lowest bid provided by the respondents. Alternatives:1. do not approve the purchase 2. require the department to re- bid Recommendation:Award the bid. Funds are Available in the Following Accounts: Funds are available in 541-04-4210/54.22210 Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo OFFICIAL Vendors Freightliner of Augusta 2930 Riverwest Drive Augusta, GA 30907 MHC Kenworth Atlanta 5860 Riverview Rd. Mableton, GA 30126 Vanguard Truck Center of Augusta 5465 Augusta Road Beech Island, SC 29842 Christopher Trucks, Inc. 1601 Whitehorse Road Greenville, SC 29605 Attachment B Yes Yes Yes Yes E-Verify Number 593835 161342 No-Non-Compliant 333683 SAVE Form Yes Yes Yes Yes Year 2020 2020 2020 2020 Brand Freightliner Kenworth MAC Freightliner Model MZ106 T370 GR64FRMHD 114SD Bid Price $130,060.00 $124,560.00 $156,648.00 $147,892.00 Delivery Date 2019/3rd or 4th Qtr 130-160 DAYS ARO 30-Jun-19 180-230 DAYS ARO Exception:Warranty $3,510.00 2018 Tandem Axle Water Truck 4000 Gallon OR APPROVED EQUAL Total Number Specifications Mailed Out: 12 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 56 Total Number of Specifications Mailed Out to Local Vendors: 4 Total packages submitted: 4 Total Non-Compliant: 1 Bid Opening Item #18-274 Water Truck for Augusta, Georgia – Environmental Services Department Bid Due: Thursday, September 13, 2018 @ 11:00 a.m. Page 1 of 1 Invitation to Bid Sealed bids will be received at this office until Thursday, September 13, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-274 Water Truck – Augusta, GA Environmental Services Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, August 24, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 2, 9, 16, 23, 2018 Metro Courier August 2, 2018 RUSH TRUCK CENTER 2925 GUN CLUB ROAD AUGUSTA, GA 30907 VANGUARD TRUCK CENTER 5465 AUGUSTA ROAD BEECH ISLAND, SC 29842 FLEETCARE COMMERCIAL TRUCKS 1242 NOWELL DRIVE AUGUSTA, GA 30901 MCH KENWORTH 4318 BELAIR FRONTAGE ROAD AUGUSTA, GA 30909 CUMMINS 5534 AUGUSTA ROAD SAVANNAH, GA 31407 FREIGHTLINER OF AUGUSTA 2930 RIVERWEST DRIVE AUGUSTA, GA 30907 INTERNATIONAL TRUCK SALES 1680 E. PRESIDENT STREET SAVANNAH, GA 31404 SEA TRUCKS SALES 422 GRANGE ROAD SAVANNAH, GA 31407 CUSTOM TRUCK ONE SOURCE 7701 EAST 24 HIGHWAY KANSAS CITY, MO 64125 BRUCKNER’S TRUCK SALES FARMINGTON 4050 BLOOMFIELD HWY FARMINGTON, NM 87401 UNITED TRUCK & EQUIPMENT 2045 W. BUCKEYE ROAD PHOENIX, AZ 85009 HUNTER TRUCK SALES 100 HUNTER’S WAY SMITHFIELD, PA 15478 LORI VIDETTO ENVIRONMENTAL SERVICES TAKIYAH DOUSE CENTRAL SERVICES KELLIE IRVING COMPLIANCE BID ITEM# 18-274 WATER TRUCK FOR ENVIRONMENTAL SERVICES DEPARTMENT BID DUE: THUR 9/13/18 @ 11:00 A.M. BID ITEM# 18-274 WATER TRUCK FOR ENVIRONMENTAL SERVICES DEPARTMENT BID MAILED: 8/2/2018 pg. 1 OF 1 Commission Meeting Agenda 12/18/2018 2:00 PM Approve the Award of Bid Item 18-287 to Nextran Truck Center for the Purchase of a Over the Road Truck Department:Environmental Services Department:Environmental Services Caption:Approve the Award of Bid Item 18-287 to Nextran Truck Center for the Purchase of an Over the Road Truck. (No recommendation by Engineering Services Committee December 11, 2018) Background:Augusta Environmental Services operates over-the-road tractor trailers to haul various items, to transport equipment and machinery, and to haul trash as part of the daily landfill operations. The department is requesting to purchase a new truck to replace one that is a 2006 with 300,000 miles. The truck to be replaced will be sold on Gov Deals. Analysis:Augusta received four complaint bids for bid item 18-287, and it is the Department's recommendation that the bid be awarded to Nextran for the Mack P164T truck. The delivery time is 120 days, which meets the operational needs of the Department. Financial Impact:The bid price is $106,500; with funds available in 542-04- 4110/54.22210 Alternatives:1. purchase from another vendor 2. place the vehicle out for re- bid Recommendation:Purchase the vehicle as specified from Nextran Truck Center. Funds are Available in the Following Accounts: funds are available in 542-04-4110/54.22210 Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo OFFICIAL VENDORS MHC KENWORTH ATLANTA 5860 RIVERVIEW ROAD MABLETON, GA 30126 FREIGHTLINER OF AUGUSTA, LLC 2930 RIVERWEST DR. AUGUSTA, GA 30907 VANGUARD TRUCK CENTER 5465 AUGUSTA ROAD BEECH ISLAND, SC 29842 Nextran Truck Center, Inc 1735 Breckinridge Plaza Duluth, GA 30096 Attachment B Yes Yes Yes Yes E-Verify Number 161342 593835 621576 204765 SAVE Form Yes Yes Yes Yes Year 2020 2020 2020 2020 Make KENWORTH FREIGHTLINER MACK MACK Model T680 Cascadia PI64T PI64T Price $114,540.00 $99,549.00 $110,231.80 $106,500.00 Approximate Delivery Schedule 90-120 DAYS ARO July-Dec. 2019 2/28/2019 120 DAYS ARO Bid Opening Item #18-287 Over The Road Truck for Augusta, Georgia-Environmental Services Department Bid Due: Tuesday, October 9, 2018 @ 11:00 a.m. General Options Total Number Specifications Mailed Out: 12 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 60 Mandatory Pre-Bid/Telephone Conference: N/A Total packages submitted: 4 Total Non-Compliant: 0 Page 1 of 1 Invitation to Bid Sealed bids will be received at this office until Tuesday, October 9, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-287 Over the Road (OTR) Truck – Augusta, GA Environmental Services Department Bid Item #18-288 Roll Off Truck – Augusta, GA Environmental Services Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 21, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 30, September 6, 13, 20, 2018 Metro Courier August 30, 2018 ENVIRONMENTAL SERVICES DEPARTMENT Lori Videtto Director MEMORANDUM TO: FROM: DATE: Geri Sams Director - Pro\ment Lori Videtto ) Director \)r November 1,2018 SLIBJECT: Bid Item #18-287 Over the Road Truck - Award Recommendation In response to Bid Item 18-287 Over the Road Truck, four compliant bids were received. The bids were opened on October 9, 2018 and the results and specific pricing are listed on the attached page. Upon careful consideration and analysis, it is my recommendation to award the bid to Nextran Truck Center, lnc. with a bid price of $106,500.00. Freightliner of Augusta, LLC was the lowest responsive bidder with a bid price of $99,549.00. However, they listed exceptions to warranty requirements that, over time, would exceed the $6,951.00 price difference. Thank you in advance for your time and attention. Please feel free to contact me at 706-592-3206, should you have any questions or require any additional information. LVltgh Attachment Cc: Nancy Williams Darrell White File Environmental Services Depertment 4330 Deans Bridge Road, Blythe, GA 30805 (706') 592-3200 - Fax (706) 592-3255 WWW.AUGUSTAGA.GOV RUSH TRUCK CENTER 2925 GUN CLUB ROAD AUGUSTA, GA 30907 VANGUARD TRUCK CENTER 5465 AUGUSTA ROAD BEECH ISLAND, SC 29842 SHEALY TRUCK CENTER 1340 BLUFF ROAD COLUMBIA, SC 29201 MCH KENWORTH 4318 BELAIR FRONTAGE ROAD AUGUSTA, GA 30909 CUMMINS 5534 AUGUSTA ROAD SAVANNAH, GA 31407 FREIGHTLINER OF AUGUSTA 2930 RIVERWEST DRIVE AUGUSTA, GA 30907 HINO TRUCKS OF AUGUSTA 1351 GORDON HWY AUGUSTA, GA 30901 SEA TRUCKS SALES 422 GRANGE ROAD SAVANNAH, GA 31407 MACK TRUCKS 420 PATIO PL COLUMBIA, SC 29212 ROBERT’S INTERNATIONAL TRUCKS 300 LONGWOOD DRIVE RICHMOND HILL, GA 31324 NACARATO TRUCK CENTER 4610 FULTON INDUSTRIAL BLVD SW ATLANTA, GA 30336 NEXTRAN TRUCK CENTERS 2750 SULLIVAN ROAD ATLANTA, GA 30337 LORI VIDETTO ENVIRONMENTAL SERVICES TAMMIE HERRING ENVIRONMENTAL SERVICES KELLIE IRVING COMPLIANCE BID ITEM# 18-287 OVER THE ROAD TRUCK (OTR) FOR ENVIRONMENTAL SERVICES DEPARTMENT BID DUE: TUESDAY 10/9/18 @ 11:00 A.M. BID ITEM# 18-287 OVER THE ROAD TRUCK (OTR) FOR ENVIRONMENTAL SERVICES DEPARTMENT BID MAILED: 8/30/18 pg. 1 OF 1 Commission Meeting Agenda 12/18/2018 2:00 PM Approve the Award of Bid Item 18-288 to Vanguard Truck Center for the Purchase of a Roll-Off Truck Department:Environmental Services Department:Environmental Services Caption:Approve the Award of Bid Item 18-288 to Vanguard Truck Center for the Purchase of a Roll-Off Truck. (No recommendation by Engineering Services Committee December 11, 2018) Background:Augusta Environmental Services Department operates a roll-off truck to haul dumpsters in support of various community activities, special events, and to support trash collection operations. The current roll-off truck is a 2009 with over 200,000 miles. Analysis:Bid Item 18-288 received bids from 5 vendors. The recommendation from the Department is to award the purchase to Vanguard Truck Center with a delivery date no later than May 2019. The vehicle being replaced will be placed for sale on Gov Deals. Financial Impact:The bid price is $166,244.80. Funds are available in 542-04- 4110/54.22210. Alternatives:1. Award as recommended 2. Award to another compliant vendor. Recommendation:Approve the purchase of the Mack Model GR64BR from Vanguard Truck Center Funds are Available in the Following Accounts: Funds are available in 542-04-4110/54.22210 Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo OFFICIAL VENDORS MHC KENWORTH ATLANTA 5860 RIVERVIEW ROAD MABLETON, GA 30126 FREIGHTLINER OF AUGUSTA, LLC 2930 RIVERWEST DR. AUGUSTA, GA 30907 VANGUARD TRUCK CENTER 5465 AUGUSTA ROAD BEECH ISLAND, SC 29842 PETERBILT OF ATLANTA, LLC 172 VAN MAR BLVD JACKSON, GA 30233 RUSH TRUCK CENTER 2925 GUN CLUB ROAD AUGUSTA, GA 30907 Attachment B Yes Yes Yes Yes Yes E-Verify Number 161342 593835 621576 415710 889987 SAVE Form Yes Yes Yes Yes Yes Year 2020 2020 2020 2019 2019 Make KENWORTH FREIGHTLINER MACK PETERBILT INTERNATIONAL Model T880 1225D GR64BR 567 HX620 Price $188, 697.00 $161, 137.00 $166, 244.80 $194, 059.00 $174, 579.06 Approximate Delivery Schedule 110-150 DAYS ARO JUNE-DEC 2019 16-May-19 240 DAYS ARO 90-130 DAYS ARO Bid Opening Item #18-288 Roll Off Truck for Augusta, Georgia-Environmental Services Department Bid Due: Tuesday, October 9, 2018 @ 11:00 a.m. General Options Total Number Specifications Mailed Out: 14 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 81 Mandatory Pre-Bid/Telephone Conference: N/A Total packages submitted: 5 Total Non-Compliant: 0 Page 1 of 1 ENVIRONMENTAL SERVICES DEPARTMENT Lori Videtto Director MEMORANDUM TO: FROM: DATE: Geri Sams Director - Procurement Lori Videttr. J Director UX November 1,2018 SUBJECT: Bid Item #18-288 Roll OffTruck - Award Recommendation In response to Bid Item 18-288 Roll Off Truck, five compliant bids were received. The bids were opened on October 9,2018 and the results and specific pricing are listed on the attached page. Upon careful consideration and analysis, it is my recommendation to award the bid to Vanguard Truck Center, with a bid price of $166,244.80. Freightliner of Augusta, LLC was the lowest responsive bidder with a bid price of $ 161 ,l 37.00. However, they listed exceptions to warranty requirements that, over time, would exceed the $5,107.80 price difference. Thank you in advance for your time and attention. Please feel free to contact me at 706-592-3206, should you have any questions or require any additional information. LYltgh Attachment Cc: Nancy Williams Darrell White File Environmental Services Department 4330 Deans Bridge Road, Blythe, GA 30805 ("t06) s92-3200 - Fax (706) s92-32ss WWW.AUGUSTAGA.GOV RUSH TRUCK CENTER 2925 GUN CLUB ROAD AUGUSTA, GA 30907 VANGUARD TRUCK CENTER 5465 AUGUSTA ROAD BEECH ISLAND, SC 29842 SHEALY TRUCK CENTER 1340 BLUFF ROAD COLUMBIA, SC 29201 MCH KENWORTH 4318 BELAIR FRONTAGE ROAD AUGUSTA, GA 30909 CUMMINS 5534 AUGUSTA ROAD SAVANNAH, GA 31407 FREIGHTLINER OF AUGUSTA 2930 RIVERWEST DRIVE AUGUSTA, GA 30907 HINO TRUCKS OF AUGUSTA 1351 GORDON HWY AUGUSTA, GA 30901 SEA TRUCKS SALES 422 GRANGE ROAD SAVANNAH, GA 31407 MACK TRUCKS 420 PATIO PL COLUMBIA, SC 29212 ROBERT’S INTERNATIONAL TRUCKS 300 LONGWOOD DRIVE RICHMOND HILL, GA 31324 NACARATO TRUCK CENTER 4610 FULTON INDUSTRIAL BLVD SW ATLANTA, GA 30336 NEXTRAN TRUCK CENTERS 2750 SULLIVAN ROAD ATLANTA, GA 30337 APEX EQUIPMENT SALES 1400 W. 53RD STREET WEST PALM BEACH, FL 33407 DICKSON EQUIPMENT COMPANY, INC PO BOX 192227 DALLAS, TX 75219 LORI VIDETTO ENVIRONMENTAL SERVICES TAMMIE HERRING ENVIRONMENTAL SERVICES KELLIE IRVING COMPLIANCE BID ITEM# 18-288 ROLL OFF TRUCK FOR ENVIRONMENTAL SERVICES DEPARTMENT BID DUE: TUESDAY 10/9/18 @ 11:00 A.M. BID ITEM# 18-288 ROLL OFF TRUCK FOR ENVIRONMENTAL SERVICES DEPARTMENT BID MAILED: 8/30/18 pg. 1 OF 1 Invitation to Bid Sealed bids will be received at this office until Tuesday, October 9, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-287 Over the Road (OTR) Truck – Augusta, GA Environmental Services Department Bid Item #18-288 Roll Off Truck – Augusta, GA Environmental Services Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 21, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 30, September 6, 13, 20, 2018 Metro Courier August 30, 2018 Commission Meeting Agenda 12/18/2018 2:00 PM Receive as Information a 60-day Update on the Performance of Inland Waste, the Customer Communications Plan for ESD, and a report on the results of the Customer Satisfaction Survey. Department:Environmental Services Department:Environmental Services Caption:Receive as Information a 60-day Update on the Performance of Inland Waste, the Customer Communications Plan for ESD, and a report on the results of the Customer Satisfaction Survey. (No recommendation Engineering Services Committee December 11, 2018) Background:In September, ESD reported to the Augusta Commission, the issues experienced by Inland Waste as one of the collection contractors serving the area of Augusta that is outside of the Gordon Highway loop. At the time, Inland was experiencing many problems – including instability within their Augusta office, lack of timely services provided to the customer base, missed collection services, leaks and spills, and lack of vehicle maintenance resulting in vehicle breakdowns and service complaints. Additionally, from the September meeting, information was requested regarding the results of the customer satisfaction survey and a media outreach plan. Analysis:Inland has performed at a much higher level over the past 60 days. Some of the key indicators of this improvement include a reduction of missed collections, a reduction in the number of complaints, improved vehicle condition, and the ability to complete the planned daily routes in a timely manner (on time and on the correct day). Further, Inland has hired experienced staff members and managers to lead the Augusta office. They have also demonstrated a commitment from the Corporate leadership, who have dedicated the needed resources to improve their ability to perform the requirements of the Contract. Two additional pieces of information were also requested during the September meeting: a summary of the customer outreach plan, and the results of the customer satisfaction survey. One of the main issues the customers experience is the lack of information. ESD has improved their website and social media presence, but Cover Memo ESD has also performed water bill inserts, radio spots, updated flyers, billboards, print advertisements, and has requested PSAs. Additional information being provided to our customers will help to avoid some of the missed collections and confusions that the customers experience. Along the same lines, the customer satisfaction survey was developed and made available beginning in May of 2018. 458 responses were received, and the responses indicated that 88% of were satisfied with the services provided; 72% reported no negative service incidents; and 50% reported any collection issue. For those that indicated they were unsatisfied with the service, the reason provided was multiple missed pickups, container damage, and littering/spills. Overall the responses indicate a need for additional public information. The goals for the 2019 survey are to achieve more responses with more detailed questions so that ESD can tailor a public education program for both the customers and residents in Augusta. Financial Impact:N/A Alternatives:Receive as information. Recommendation:Receive as information. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Update on Residential Collection Update on Residential Collection Update on Residential Collection Update on Residential Collection Services Provided by Inland WasteServices Provided by Inland WasteServices Provided by Inland WasteServices Provided by Inland Waste LORI VIDETTO, ENVIRONMENTAL SERVICES DEPARTMENT UPDATED DECEMBER 2018 Background Inland Waste services approximately 34,000 residential customers for household collection per week (136,000 per month) Service area is the section of the County south/east of Gordon Highway. Services under the current contract have been in place since 2013; Inland provided services under the previous contract as well. 2 Key Issues – Augusta’s Perspective Lack of timely service – either late in the day, or not on the correct day ◦Caused a steady increase in the number of Requests for Service from January - August Cannot see the collection vehicles via on-board GPS ◦Result in an increase in customer service calls and lack of concrete data to provide to the customer. Lack of communication with Inland local staff/management. Service is not being provided per professional standards ◦Wheels broken, carts not left standing upright, vehicle leaks and spills, littering, lids left open 3 Current Conditions Collection is being completed in a timely manner. ◦Even during hurricane Matthew, routes were completed on-time by both Inland and Metropolitan. Complaints and Requests for Service are much improved. Established permanent staffing and management in the Augusta location. Vehicle maintenance issues have been corrected; all vehicles have received the appropriate state/local inspections. ◦12 vehicles provide services each day ◦7 required complete seal system replacement ◦8 required body repairs ◦32 total sump replacements Commitment from corporate owners for funding and assets in Augusta. ◦4 new vehicles equates to an investment of approximately $1.2M 4 Supporting Data Liquidated Damages assessed: ◦August - $62,520 ◦September - $22,580 ◦October - $15,475 Missed collections ◦August – 43 ◦September – 9 ◦October – 14 Goal: less than 6 missed collections per month, zero liquidated damages for service-related items. 5 Continued Improvement Frequent, daily communication between ESD and Inland, residents and stakeholders -ongoing Reduce the number of Requests for Service; improve overall service delivery -achieved Improve vehicle performance and maintenance –achieved Insure adequate collections vehicles in both type and number –commitment of resources by owners Remedy software and technology issues –ongoing concern; vendor is not very responsive but progress is being made Continued corporate support to the Augusta location -achieved 6 Moving Forward Continue regular meetings and communication with Inland staff and owners. ◦Regular daily communication regarding route status, vehicle status, other daily items Monitor performance and address it in a timely manner. Continue to work to close cart lids after collection. ◦Environmental factors sometimes come into play 7 Additional Information Request 8 Public Education Plan Customer Satisfaction Survey Results Media Plan – Solid Waste Collections Holiday schedule communication ◦Water bill insert – November ◦Radio spots; PSA request ◦Newspaper ◦Apps Collection Calendar – January ◦Summarizes holiday schedule for the entire year ◦Provides additional reminders regarding service rules and requirements Social Media ◦Departmental ◦County-wide Yard Waste/Bulky Waste reminders – spring/fall Recycling Contamination – ongoing cart-by-cart education program 9 Water Bill Insert 10 Customer Satisfaction Survey Consisted of 10 questions: ◦Overall, how satisfied or dissatisfied are you with your collection service? ◦Which of the following services do you currently receive? Select all that apply. ◦What is your street address? ◦Which of the following collection issues, if any, have you experienced in the last year? ◦Which, if any, incidents have you observed in the last year? ◦Is there an area concerning your service that needs to be addressed? ◦Who are your service providers? ◦Approximately one in three households participate in recycling, what do you feel could be done to improve participation? ◦Would you like to be contacted about your service? ◦Do you have any other comments, questions, suggestions, or recommendations? 11 Customer Satisfaction Survey Survey ran May – October 2018 Transmitted via website, email, social media ◦Future will be available on paper Key Takeaways ◦88% satisfied with their collection service ◦72% reported no negative service incidents ◦50% did not have any collection issue ◦Satisfied vs. Unsatisfied ◦Multiple missed pickups ◦Container damage ◦Littering or spills Response rate – to be considered “statistically significant” needed 382 responses. The survey received 458 responses. 12 13 Comments/Suggestions 225 people provided comments or suggestions. Three most common topics were related to: ◦Curbside recycling service ◦Positive comments on the quality of services ◦A desire for twice per week collection services. Moving forward: ◦Goal for the 2019 survey is to obtain more responses with more specific questions. ◦Use the data to tailor a education or outreach plan for the customers and residents; address any service issues with the Haulers. 14 Questions? 15 Commission Meeting Agenda 12/18/2018 2:00 PM Receive as Information Research Performed on the Handling of Blight in Other Cities Department:Environmental Services Department:Environmental Services Caption:Receive as Information Research Performed on the Handling of Blight in Other Cities. (No recommendation Engineering Services Committee December 11, 2018) Background:At previous Committee and Commission meetings, the discussion regarding the means and methods used by other communities to handle or address blighted areas has been discussed. As such, ESD has taken the time to research some of the other programs that have been implemented in other cities across the southeast and across the country. Analysis:There are many programs of similar nature that are being used to address the issue of "blight". For this research, the following city's programs were researched: Aiken, SC; Baltimore, MD; Greenville, SC; Macon-Bibb, GA; Altoona, PA; South Bend, IN; Mobile, AL; Atlanta, GA; Buffalo, NY; Memphis, TN; Fulton County, GA; DeKalb, GA; and Allentown, PA. The various programs have some common themes including press coverage, goal setting, initial data collection, designation of target areas, increased code enforcement and law enforcement, a registration program for landlords and vacant structures and lots; and a creative approach to program funding. Beyond the structure of the programs, the one key factor that seems to insure success of the program is a single lead agency which coordinates the efforts of all, tracks the data, and reports on program successes. Financial Impact:There is no financial impact at this time. Alternatives:Receive as information. Recommendation:Receive as information. Cover Memo Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo 1 Programs to Combat Blight in Communities Introduction As the result of a Commission request, work with the Mayor’s Office, leadership provided by the Administrator, and as ongoing improvement throughout various Augusta Departments, the following research is provided to demonstrate the various programs used in other jurisdictions to combat blight in their communities. Some of the programs are well-known, namely Baltimore’s Vacants to Value Program, while others took a more creative approach that was ultimately tailored to their specific community. The following communities were researched, with details on four of the programs provided on the following pages. City of Aiken, SC* Altoona, Pennsylvania Buffalo, New York Baltimore, Maryland* South Bend, Indiana Memphis, Tennessee Greenville, South Carolina* Mobile, Alabama Fulton County, Georgia Macon-Bibb County, Georgia* Atlanta, Georgia DeKalb, Georgia Allentown, Pennsylvania Common Themes As the research was being conducted; there were common themes to each program that were evident: 1. Catchy Program Name – Vacants to Value, Fight the Blight, From Blight to Bright, Green Scene 2. Press Coverage from the beginning, with large kickoff event and key events at program milestones 3. Initial Survey and data management – GIS used to track data collected by windshield survey, community groups, staff members, drones. This provides baseline data to measure future progress 4. Goal Setting and communication of the goal – “1000 houses in 1000 days” was the goal in South Bend, Indiana 5. Designation of Target Areas or neighborhoods 6. Increased Code Enforcement and Law Enforcement Activity in the target areas; and the Codes to support the activities. This also includes cooperation from the Courts. 7. Registration – Landlord registry, vacant lot registration, vacant structure registration, foreclosures, etc. These lists allow for easy communication with the owners, education opportunities, but also provide data for tracking purposes. 8. Program Funding – each program used a variety of funding opportunities – grants, private partnerships, city funds, state funds, bonds, SPLOST, separate tax rates for blighted properties, etc. City/County: Aiken, South Carolina Population: 30,000 (approximate) Programs: Neighborhood Initiative Program Demolition 200 Funding: $320,000 allocated in the budget for demolition and lot cleanup 2 Programs to Combat Blight in Communities $300,000 brownfield grant awarded in 2018 Properties: Estimated to be approx. 140 vacant/blighted Target Areas: North Side and Downtown The City of Aiken, South Carolina has initiated a focus on cleaning up the north side of the city of dilapidated structures, overgrown vegetation, and trash. The two main programs in use are the Neighborhood Initiative Program and the Demolition 200 Program. There have also been recent discussions about expanding the downtown business corridor to the east and west of the current downtown “main street” as a means of attracting appropriate property uses while also tackling urban blight. The Neighborhood Initiative Program (NIP) is designed, as stated on the Aiken website, “to stabilize property values and prevent future foreclosures of existing property owners in targeted areas through the demolition and greening of blighted or vacant/abandoned structures.” The program receives funding from state agencies to use to rehabilitate properties in some key neighborhoods in the north side of Aiken. In addition, Aiken also participates in the CDBG program and offers toolkits to assist neighborhoods with the formation of Neighborhood Associations so that they can work together to improve their area. The Demolition 200 Program enables the City to demolish neglected properties, with the property owner responsible for paying $200 to the City. The Brownfield grant that the City received is to conduct multiple Phase I and Phase II assessments throughout downtown and the north side of the City. Additionally, the funds are used to inventory and prioritize brownfield sites, develop cleanup plans, and conduct community outreach activities. City/County: City of Greenville, South Carolina Population: 68,000 (approximate) Programs: Neighborhood Initiative Program Façade Improvement Program Funding: $300,000 brownfield grant awarded in 2018 Properties: unknown Target Areas: Downtown and historic districts (Augusta Street, Laurens Road, Pleasantburg Drive, Rutherford Street, Wade Hampton Blvd, West Greenville) The City of Greenville, South Carolina has implemented a number of community-facing programs to work to combat blighted areas of the City. Most notably are the Neighborhood Initiative Program (NIP), Façade Improvement Program, and the Brownfield Grant Program. As with other city’s programs, Greenville identified specific target areas and corridors to focus the work and the funding. 3 Programs to Combat Blight in Communities The Neighborhood Initiative Program and the Façade Improvement programs both work to rehabilitate or remove blighted structures. The NIP partners the City with non-profit organizations to acquire properties, demolish the properties, and then establish the lot as green-space through grading and seeding. The maximum that can be allocated to each lot is $35,000. The Façade Improvement program is designed for commercial property owners and business owners to update their properties so that they conform to a set design standard and eliminate blight. The maximum award amount is $10,000 per property. The Brownfield grant that was awarded to Greenville in 2018 is for additional environmental assessments. The total amount of Brownfield grant funding that the City of Greenville has received since 2000 is “approximately $1.8M”, according to their website. With the work performed under these grants, the City states that these have “been leveraged into more than $60 million in economic development” in the City. Additionally, the funds are used to inventory and prioritize brownfield sites, develop cleanup plans, and conduct community outreach activities. City/County: Macon-Bibb Georgia Population: 152,000 (approximate) Programs: Urban Redevelopment Program Land Bank Authority Opportunity zones, Business Improvement Districts, etc. Funding: $400,000 brownfield grant awarded in 2015 “Blight Bonds” under OCGA 36-61-12 of $9M Implementation of “Blight tax” for increased rate on blighted properties Properties: >5,000 blighted properties Target Areas: Per the URP, by Commission District Macon-Bibb County, Georgia has implemented an interdisciplinary program to target blight in their County. They have implemented an Urban Redevelopment Plan which details the program, they have obtained Bonds, used SPLOST funding, hired an outside consultant to manage the program, and managed to move hundreds of properties through an In Rem program. Additionally, they have utilized Eminent Domain Condemnation as stated in HB434 which allows condemnation of a blighted property for the purpose of transfer for private development. As of mid-2017 many projects are underway with hundreds of properties demolished. Macon received a Brownfield Redevelopment Grant for $400,000 to begin revitalization of the Downtown Industrial District (DID). This grant will allow Macon-Bibb to perform assessments and redevelopment in the area. this will serve as a pilot program for other redevelopment actions in the DID. 4 Programs to Combat Blight in Communities There is so much more to be done. Macon-Bibb is facing a shortage of Code Enforcement officers – to the point that they cannot investigate all the complaints. They estimate, according to one article, that there are 1300 demolition cases that have not yet made it through the court system. City/County: Baltimore, Maryland Population: 614,000 (approximate) Programs: Vacants to Value Funding: $94M over 4 years from the Governor $10M annual budget for demolitions Properties: 16,000 vacant buildings, 14,000 vacant lots Target Areas: Throughout the City of Baltimore The “Vacants to Value” program that is in place in Baltimore is one of the most robust programs researched. The program is designed to “get more of the vacant and abandoned properties cleaned up and redeveloped more quickly, efficiently, and economically.” The program includes a well-funded demolition program, community and private partnerships, an enhanced and streamlined Code Enforcement program, and even down-payment assistance for new home-buyers. The program has been in place since 2010 and has seen significant improvement in various areas of the City. Receivership One of the key changes made in the City Code in Baltimore, was the method used to obtain property that contains a vacant or abandoned structure. The City Code was updated in 2007 and the Receivership process is located within the City’s Building, Fire, and Related Codes. In Baltimore, the property that is statutorily defined as vacant are deemed to be a nuisance. As a nuisance, the vacant building can be considered a fire hazard which can de-stabilize surrounding buildings which can negatively impact the health and safety of the neighborhood. The City files suit and a third-party receiver that is appointed by the Court auctions the property and recovers the liens, costs, and fees once the property is sold; the receiver also pre-qualifies and registers bidders to insure they have the funds available to take on the project. Baltimore uses a single entity as the Receiver, with the entire process oversight provided by 12 attorneys and 10 investigators working in Baltimore Housing. According to one report, it takes on average 450 days from the time the City files suit to the time the house is renovated and occupied; however, this does not take into account the up- front research that occurs to locate the current owner(s). Streamlined Code Enforcement At this stage of the program, the City is working on two strategies – Streamlined Code Enforcement and Community Development Clusters. The City has realized that there are areas where the “scattered” vacant/mothballed/dilapidated properties are drawing strong or established neighborhoods down. A change in the manner the Code Enforcement program is administered is designed to help get these 5 Programs to Combat Blight in Communities properties back into an occupied state as quickly as possible. In the past, a regular court process could take months or years. The updated Code Enforcement program is being used in certain areas to issue hefty citations -- $900 for those owners of vacant properties that do not respond to the first Notice of Violation; and $250 for those owners of occupied properties. If citations don’t get results, the property is expedited into “receivership” so that a new owner can perform the needed rehabilitation. The overall goal is to move these individual properties quickly so that they do not cause the neighborhood to be drawn down. Community Development Clusters Community Development Clusters are being used in areas where entire blocks or streets are needed to be re-developed. The City is partnering with private developers to obtain strips or blocks of land that can be very attractive to a larger developer for either commercial or residential uses, whichever makes the best sense for that particular area. This process takes the “City ownership” out of the equation, which can significantly speed up the redevelopment process. In the past, the only option was for Baltimore Housing to take ownership and then market the properties to developers. This was a very lengthy process which can move quicker using a receivership approach. Summary of Additional Community Programs Side-Lot Program – offered by many communities where a neighboring piece of property can be purchased for a nominal fee. The fees can range from $1 to hundreds and is a useful tool to get property back on the tax rolls and reduce the government-funded maintenance of the property. Blighted Home Purchase – ability of a qualified purchaser to buy a vacant home for $1 provided they rehabilitate the structure within a certain timeframe. These programs have limited effectiveness due to the overwhelming costs of renovating older homes. The City of Buffalo, NY averages about 8 homes per year that are purchased through this program. Many of those that did it once, were not willing to tackle such a project a second time. Summer Mowing/Maintenance Program – Memphis, Tennessee has a program where 100 part-time staff are hired each summer. They are used to mow grass, collect litter, clean up small illegal dumps, and perform beautification activities. This is administered by the City’s Mayor’s office. Augusta’s Programs 1. Housing and Community Development a. Beautify to Build b. Development Nodes including in-fill redevelopment strategy c. Non-profit partnerships d. Façade/neighborhood improvement programs 2. Residential Demolition Program 3. Vacant lot cutting 6 Programs to Combat Blight in Communities 4. Land Bank 5. Side-Lot program 6. Increased Enforcement 7. Data gathering and standardization 8. Volunteer opportunities Recommendations: 1. Implement a “named” program in Augusta. 2. Designate Target Areas and a Lead Agency – the Lead Agency can coordinate and focus the efforts of all the groups involved; and also focus efforts into the designated target areas. These could be the Nodes designated by HCD or choose a larger area that lines up with the activities of partner agencies – DOT, BOE, etc. 3. More robust side-lot and methods for neighbors/residents to obtain property 4. Aggressively obtaining funding from outside sources – grants, state-level allocations, bonds 5. Implement a property grading system to help set priorities for each program 6. Implement a registry for landlords, vacant land owners, vacant structure owners 7. Robust data gathering and standardization so that all data is in the same format and usable 8. Review current Codes to ensure that all are up-to-date or propose enhancements that can be used to further the program objectives. Commission Meeting Agenda 12/18/2018 2:00 PM Savannah River Bridge Replacement Project Department: Department: Caption:Discuss GDOT PI#0013927 - SR4/US25 BUS (13th Street) at Savannah River Bridge Replacement Project and Addition of Local Proffered Improvements. (No recommendation Engineering Services Committee December 11, 2018) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo November 6, 2018 PI 0013927 - SR 4/US 25 BUSBU at Savannah River Richmond County, Georgia Aiken County, South Carolina    ______________________________________________________________________________  1 | Page  PI 0013927 ‐ SR 4/US 25 BUS AT SAVANNAH RIVER BRIDGE REPLACEMENT  PROJECT INFORMATION  SR 4/US 25 BUS bridge replacement project consists of SR 4 bridge over the Savannah River and is  located in Richmond County, Georgia and Aiken County, South Carolina. The southern portion of the  project is located within Richmond County in the downtown Augusta area. Downtown Augusta is  characterized as a central business district. The downtown area includes a wide variety of land use  categories such as retail, office, cultural, entertainment, government, industrial, and institutional. The  downtown area offers a high level of access for vehicles, pedestrians and transit. Much of the downtown  area is within the boundaries of a National Register Historic District and/or a local historic district. Over  two dozen downtown properties are listed individually on the National Register of Historic Places (NRHP)  and the area is home to the Augusta Canal National Historic Landmark. On the Georgia side there are a  few apartment buildings located in downtown Augusta and some single‐family dwellings located north  of the bridge along the river.  The northern portion of the project is located in Aiken County in North Augusta’s riverfront area. The  limited residential uses in the project corridor are mainly located in this portion of the project. The  developing riverfront areas on the South Carolina side include RiverNorth, the River Club, Campbelltown  Landing, and Hammond’s Ferry. Most of these neighborhoods, except for Hammond’s Ferry, have  privatized the riverfront. The ongoing construction of the Project Jackson mixed‐use development  contributes substantially to the current and future land use of the area.  EXISTING CONDITIONS  Roadway: SR 4/US 25 BUS is currently classified as Principal Arterial with 2016 Average Daily Traffic  (ADT) of 21,200 Vehicles per Day (VPD) and 2.5% Trucks. The roadway section on the Georgia side  consists of four 12‐foot travel lanes with urban shoulders, while the section on the South Carolina side  consists of four 12‐foot travel lanes with14‐16 foot median and urban shoulders.  Bridge:  The bridge on SR 4/US 25 BUS over Savannah River, Structure ID 245‐0009‐0, was built in 1939  and widened in 1991. The original section of the bridge consists of eleven (11) spans of steel beams and  nineteen (19) spans of Reinforced Concrete Deck Girders (RCDG’s). The widened section of the bridge  consists of eleven (11) spans of steel beams and nineteen (19) spans of PSC beams. Both sections sit on  concrete caps with concrete columns and piles. This bridge was designed using a H‐20 vehicle, which is  below current design standards. A structural analysis of this bridge shows a lower than expected load  carrying capacity. The overall condition of this bridge would be classified as fair. The deck is in fair  condition with moderate cracking and spalls with exposed rebar. The superstructure is in satisfactory  condition with moderate section loss. The substructure is in fair condition with spalling and cracking with  efflorescence. This bridge is classified as having an unknown foundation and therefore could be at risk  for scour. Due to the age of the structure, the structural integrity of the bridge pertaining to the design  vehicle, and the scour critical rating of the substructure, replacement of this bridge is recommended.  PROPOSED CONDITIONS  Roadway: The proposed roadway includes four 12‐foot lanes, 5‐foot sidewalk, curb and gutter on the  Georgia side and four 12‐foot lanes, 5‐foot sidewalks, 14‐16‐foot median, and curb and gutter on the  South Carolina side.  November 6, 2018 PI 0013927 - SR 4/US 25 BUSBU at Savannah River Richmond County, Georgia Aiken County, South Carolina    ______________________________________________________________________________  2 | Page  Bridge: The proposed urban bridge section as shown on Attachment 1, will include four 12‐foot lanes  with 5 foot 6 inches sidewalks on both sides of the bridge and 4‐foot median. As per GDOT Design  Manual – Safety Guidance Criteria, Arterials with existing traffic volume of greater than 18,000 vehicles  per day (VPD) and future volume projected greater than 24,000 VPD will warrant raised median. The  proposed bridge dimension is 73 feet 5 inches total width and available roadway width of 60 feet. The  proposed bridge will be stage constructed by maintaining two‐lane traffic on the west side of the bridge  with existing sidewalk in Stage I and constructing a portion of the new bridge wide enough to  accommodate two 11‐foot travel lanes with 5‐foot 6 inches sidewalk on the east side. In Stage II, the  traffic will be moved to the northbound portion of the newly constructed bridge and the remaining  portion of the southbound section will be constructed.   The centerline of the proposed bridge will be offset by 7 feet 2.5 inches east of the existing centerline of  the bridge. With this shift in alignment, the proposed bridge will be widened entirely towards the east by  approximately 12 feet 6 inches to avoid potential impacts to residential properties on the southwest  quadrant and the Project Jackson multi‐use development currently under construction in the northwest  quadrant on the west side.  Additionally, based on the available existing bridge plans, existing Profile Grade Elevation (PGL) is  approximately 15 feet from the edge of the travel way on the west side. The proposed bridge PGL will be  moved to the new centerline of proposed bridge.   CONSTRUCTION  Construction Staging and Maintenance of Traffic: Based on our understanding of the existing condition,  we believe that the bridge replacement is viable with stage construction and reduction in travel lanes  from four to two. Based on the 2016 traffic information, option of converting the two lanes into  reversible lanes during peak hours and using potential off‐site detours as shown in Attachment 2 could  be investigated with additional traffic counts on the detour routes to determine their capacity to handle  additional traffic.  In‐water construction: Based on our initial investigation, the existing bridge piers for the SR 4/US 25 BUS  bridge are founded on spread footings with seal concrete. Such foundation type under river is prone  excessive scouring. With the potential of shallow rock as found 5 miles upstream at I‐20 bridge over  Savannah River, drilled shaft socketed into rock type foundation along with traditional cofferdam  techniques is a viable option for this site. drilled shafts could be used for substructure foundation. Drilled  shafts also provide smaller foundation footprints with limited disturbance, which minimize the impacts  to the riverbed and the potential environmental resources. However, due to the non‐navigable  conditions of the river and shallow rock, crane barges will not be feasible for drilled shafts installation.  To overcome the construction challenges, temporary work bridge supported by trestle will be  recommended.  Demolition: With bridge being stage constructed, partial demolition using a top down approach is  anticipated for this project. Temporary trestle, rip‐rap jetties, temporary haul roads will be investigated  based on their impacts to environment and surrounding historic and archaeological resources.  The  presence of residential docks in close proximity of the bridge, could pose a potential hurdle and we  anticipate temporary dock displacement to accommodate construction equipment for bridge demolition  and erection.  November 6, 2018 PI 0013927 - SR 4/US 25 BUSBU at Savannah River Richmond County, Georgia Aiken County, South Carolina    ______________________________________________________________________________  3 | Page  ENVIRONMENTAL  Our Team understands that a National Environmental Policy Act (NEPA) Categorical Exclusion (CE)  document with Nationwide Section 404 permit by the U.S. Army Corps of Engineers (USACE) is expected  for this project.  This project will have a Special Provision (SP) 107.23H for the protection of federal and  state protected species. This SP will have several seasonal restrictions and in‐water work limitations for  the protection of terrestrial and aquatic species. These seasonal restrictions present a challenge that will  require planning and coordination to ensure the protection of these species during construction.  Additionally, with the presence of numerous historic and potential archaeological resources, Section 4(f)  and Section 106 coordination is also expected for this project.  OTHER POTENTIAL BRIDGE ALTERNATES   Alternate 2  With no Median and sidewalk on west side only, the bridge typical section can be reduced to:  Four 12‐foot Lanes 5‐foot and 6 inches sidewalk on west side 8‐foot shoulder on right side Total Bridge Width – 65 feet 11 inches Alternate 3  With no Median, the bridge typical section can be reduced to:  Four 12‐foot Lanes 5‐foot and 6 inches sidewalk on both side Total Bridge Width – 65 feet 5 inches Alternate 4  With multiuse trail on the west side, the bridge typical section will be as follows:  Four 12‐foot Lanes 5‐foot and 6 inches sidewalk on east side 15‐foot and 6 inches multiuse trail on west side Total Bridge Width – 83 feet 5 inches November 6, 2018 PI 0013927 - SR 4/US 25 BUSBU at Savannah River Richmond County, Georgia Aiken County, South Carolina    ______________________________________________________________________________  4 | Page  ATTACHMENT 1  August 20, 2018 PI 0013927 - SR 4/US 25 BUSBU at Savannah River Richmond County, Georgia Aiken County, South Carolina        ______________________________________________________________________________  7 | Page    ATTACHMENT 2     PI# 0013927 BRIDGE OVER SAVANNAH RIVER SR4 /US25 _ 1.8 MILES PROPOSED DETOUR ROUTE THROUGH US1-SR121- SR230_ 4.2 MILES ALTERNATIVE-1 4.2-Mile Additional Detour Length for Motorist Traveling from (US25/US1Broad Street Intersection) Augusta, GA to (SR230) North Augusta, SC 230 121 US1 US 2 5 PI 0013927 SR4/US25 SAVANNAH RIVER BRIDGE REPLACEMENT PI# 0013927 SR4 /US25 GEORGIA AVE_1.8 MILES OVER SAVANNAH RIVER PROPOSED DETOUR ROUTE THROUGH US1-SR23-I20- SR230-SR4/US25_ 9.8 MILES PI 0013927 SR4/US25 SAVANNAH RIVER BRIDGE REPLACEMENT ALTERNATIVE-2 9.8 Mile Additional Detour Length for Motorist Traveling from (US25/US1Broad Street Intersection) Augusta, GA to (SR230) North Augusta, SC Commission Meeting Agenda 12/18/2018 2:00 PM Sec. 5311 Rural Transit grant application Department: Department: Caption: Motion to renew the Sec. 5311 Rural Transit grant application between the Georgia Department of Transportation (GDOT) and Augusta, Georgia for July 1, 2019 to June 30, 2020. Background:The Augusta-Richmond County Commission annually approves Augusta Public Transit’s Sec. 5311 Rural Transit grant application for providing rural transportation service to the citizens of Augusta-Richmond County. Analysis:The renewal of this contract will allow Augusta Public Transit to continue providing Rural transportation service to the citizens of Rural Augusta-Richmond County. Financial Impact:The Augusta-Richmond County share of the budget for the grant period beginning July 1, 2019 to June 30, 2020 is $142,895. The capital projects for this grant cycle is a Mobile Radio and a Base Radio. The allocated funding breakdown is: Operations 50/50 Split, Federal $141,975 and Local $141,975. Capital 80/10/10 Split Federal $7,360, Local $920.00 and State $920.00. Grand Total $293,951. Alternatives:Deny request Recommendation: Funds are Available in the Following Accounts: Rural Transit Budget for 7/1/19 and 6/30/20. In 2019 budget 54609-1120 and 54709-1110 Cover Memo REVIEWED AND APPROVED BY: Cover Memo AUGUSTA, GEORGIA New Grant ProposaUApplication Receiwd Administtatofs Office DEC o I 2018 Auguela, GA Before e DepaftmenUegency moy apply for the grant/award on behalf of Augustr Richmond County, they must first obtain rpproval signature from the Administrator end the Finrnce Director. The Administrator will obtgin information on the grant progrum and requirements from the funding agetrcy rnd review these for feasibility to determine if this granUaward will benefit Auguste Richmond County. The Finance Director will review the funding requirement to determine if the grant will fit within our budget structure and financial goals. Proposal Project No. Project Title PROOOI9g TRANSIT 53II RURAL Rural iransit 531 i ri.rrai Transit Rant applicdiion berween the Georgia Department of Transportation (GDOT) and August4 Georgia Matching Funding required: Yes. Operating expense: 50% Fed. and 50% Local match Capital: 80olo Federal, l0%o State, and l0o/o local match Source of Match: GENERAL FUND, already in 2019 Budget. EEO Required (YA{): No EEO Dept Notified: No Start Date: 0710112019 Submit Date: l2/o3l2ots Total Budgeted Amount: 293,151.00 Sponsor: GM0005 Sponsor Type: PT Purpose: 20 Name f,nd Date: 06t30t2020 Department: 091 Total Funding Agency: Fed Transit Adm Pass thru Federal Public Transit Contacts Transit Cash Mrtch? Y 150,256.00 Totel cesh Mrtch: 142,895.00 Flow Thru ID: GM0006 GDOT ID PhoneTYPe I GMIOI5 Dottery, Sharon (706)82r-18r8 Type FA _EI- S. DOTTORY Approvals Dete 1210312018 DepL Signature: Grrnt Coordinator Signrture: l.) I have reviewed the Grant application and enclosed materials and: {Jifrathe granUaward to be feasible to the needs of Augusta Richmond County (L y p.C.Currcnt Ihtc: Currcnt Timc: 12/03t2018 l6:.45:44 t\.'z\vepvrl Finance Director Daft Z.; S(^"rreviewed the Grant application and enctosed materials and:,./ ,b Approve the Department Agency 10 move forward with the applicationr' the request L trscr: SDI 1404 - Rcport GMl000 GMl000: Grants Management: I E Date AUGUSTA, GEORGIA New Grant ProposaUApplication Before a Department/sgency may rpply for the granUrward on behalf of Augusta Richmond County, they must first obtain epprovrl signature from the Administrator and the Finence Director. The Administretor will obtain informrtion on the grant program and requirements from the funding agency rnd review these for fe.esibility to determine if this grenUrward will benefit Augusta Richmond County. The Finence Direclor will review the funding requirement to determine if the grant will lit within our budget structure and finencial goels. Proposal Project No. Project Title This form will also be used to provide the externrl auditors with informrtion on all grants for compliance and certification requirrments as required by the State and Federrt Governmenl uscn SDI1404 - SHARON DOTTERY prgc Currcnt Detc: 12103120'18 Currcnt Timc: l6:45:il4Rcporr: GMl000_PROPOSAL - GM1000: Crans Management:2 Subrecipient: District:2 Date:10/4/2018 Please submit budget to GDOT for approval by: October 05, 2018 @ 4:00 p.m. State Budget Year:SFY2020 1-Jul-2019 To:30-Jun-2020 Subrecipients fill-in green highlighted areas ONLY Cost Cost Qty Cost/Each Cost 31.Standard Van* $0.00 1.$17,550.00 16.Driver Salary $92,030.00 32.Conversion Van*$0.00 2.$13,743.00 17.Dispatcher Salary $14,760.00 33.Conversion Van / Lift*$0.00 3.$12,150.00 18.Mechanic Salary 34.Shuttle Van $42,502.92 $0.00 4.$11,520.00 19.Fuel $63,000.00 35.Shuttle Van / Lift $46,249.92 $0.00 5.$2,700.00 20.Maintenance and repairs $18,000.00 36.Shuttle Bus $48,792.92 $0.00 6.21.$27,900.00 37.Shuttle Bus / Lift $51,285.92 $0.00 7.$900.00 22.Drug/Alcohol Testing $720.00 38.Mobile Radio 1 $2,000.00 $2,000.00 8.$360.00 23.Fringe Benefits 39.Base Radio 1 $7,200.00 $7,200.00 9.24.License Expense $45.00 40.Computer System $3,200.00 $0.00 10.25.41.3"- 6" Lettering $25.00 $0.00 11.$2,880.00 26.Utilities $473.00 42.Vehicle Striping $265.00 $0.00 27.43.Other:$0.00 28.Communications 44.Other:$0.00 12.$900.00 29.Other $4,320.00 45.$0.00 13.30.Other 46.Tablets $0.00 14.47.Roof Hatch $300.00 $0.00 15.48.Bike Rack $1,200.00 $0.00 $62,703.00 Operating Total $221,248.00 Capital Total 2 $9,200.00 Net Operating Summary Administrative Total / Ratio $62,703.00 22.08%*Note: These vehicle options are not currently available Operating Total / Ratio $221,248.00 77.92% 6" Letteringand Striping are costs per vehicle for system name/ Total Operating Budget $283,951.00 must equal total number of vehicles requested if selected 49.LESS: Purchase of Service (POS) Revenue 50.LESS: Non-5311 Expenses $0.00 List vehicles requested to be replaced: Vehicle #Mileage Vehicle #Mileage Public Transportation Budget $283,951.00 51. Net Operating Total $283,951.00 Budget Summary Totals Operating Budget Total $283,951.00 **Purchase of Service (POS) Local Funds $0.00 Capital Budget Total $9,200.00 Budget Grand Total $293,151.00 Software Licensing SECTION 5311 - RURAL TRANSIT BUDGET State fiscal year period: July 1, 2019 - June 30, 2020 Operating Period: Operating BudgetAdministrative Budget Augusta-Richmond County Training Uniforms Expenses Marketing Capital Budget Indirect Expenses Director Salary Supervisor Salary Bookkeeper Salary Secretary Salary Audit Vehicle Insurance Expenses Telephone Office Supplies Rental Expenses/Equip Rental Standard Overhead Computer Software Administrative Total Federal State Other Other $141,975.00 $7,360.00 $920.00 Surveillance System Local $141,975.00 $149,335.00 $142,895.00$920.00 $920.00 C:\Users\sd11404\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\1FD4ZS78\FY20.Propsed.Budget.Form - ORIGINAL 12/11/20186:06 PM Part C: Authorizing Resolution The following authorizing resolution must be enacted by the governing body of the Applicant Organization and signed by the Chair of the County Commission, Mayor, or the head of the governing body of other eligible Applicant Organization, as appropriate. The authorizing resolution must be properly witnessed and notarized, including the date the notary’s commission expires. The resolution should also be stamped with the notary seal as well as the seal of the county commission, city, or appropriate applicant jurisdiction. The certificate of the attesting officer must also be completed. RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE GEORGIA DEPARTMENT OF TRANSPORTATION AND THE UNITED STATES DEPARTMENT OF TRANSPORTATION FOR A GRANT FOR PUBLIC TRANSPORTATION ASSISTANCE UNDER TITLE 49 U.S.C., SECTION 5311. WHEREAS, the Federal Transit Administration and the Georgia Department of Transportation are authorized to make grants to non-urbanized (rural) areas for mass transportation projects; and WHEREAS, the contract for financial assistance will impose certain obligations upon Applicant, including the provision of the local share of project costs; and WHEREAS, it is required by the United States Department of Transportation and the Georgia Department of Transportation in accordance with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under the Federal Transit Act, the applicant gives an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the United States Department of Transportation requirements thereunder; and WHEREAS, it is the goal of the Applicant that Minority Business Enterprise (Disadvantaged Business Enterprise and Women's Business Enterprise) be utilized to the fullest extent possible in connection with this project, and that definitive procedures shall be established and administered to ensure that minority business shall have the maximum feasible opportunity to compete for contracts and purchase orders when procuring construction contracts, supplies, equipment contracts, or consultant and other services. NOW THEREFORE, BE IT RESOLVED BY Augusta, GA dba Augusta-Richmond County, hereinafter referred to as the “Applicant”, That the Designated Official Mayor Hardie Davis, Jr., hereinafter referred to as the “Official” is authorized to execute and file an application on the behalf of the Applicant, a City/County government, with the Georgia Department of Transportation to aid in the financing of public transportation assistance pursuant to Section 5311 of the Federal Transit Act. 1. That the Official is authorized to execute and file such application and assurances or any other document required by the U.S. Department of Transportation and the Georgia Department of Transportation effectuating the purpose of Title VI of the Civil Rights Act of 1964. 2. That the Official is authorized to execute and file all other standard assurances or any other document required by the Georgia Department of Transportation or the U.S. Department of Transportation in connection with the application for public transportation assistance. 3. That the Official is authorized to execute grant contract agreements on behalf of the Applicant with the Georgia Department of Transportation. 4. That the Official is authorized to set forth and execute Minority Business Enterprise, DBE (Disadvantaged Business Enterprise) and WBE (Women Business Enterprise) policies and procedures in connection with the project's procurement needs as applicable. 5. That the applicant while making application to or receiving grants from the Federal Transit Administration will comply with FTA Circular 9040.1G, FTA Certifications and Assurances for Federal Assistance 2020 as listed in this grant application and General Operating Guidelines as illustrated in the Georgia State Management Plan. 6. That the applicant has or will have available in the General Fund the required non-federal funds to meet local share requirements for this grant application. APPROVED AND ADOPTED this _____day of ___________, 2018. _______________________________________ Authorized Official Hardie Davis, Jr., Mayor Type Name and Title Signed, sealed and delivered this _____day of _______________, 2018 in the presence of _______________________ Witness ______________________ Notary Public/Notary Seal CERTIFICATE The undersigned duly qualified and acting Clerk of Commission of Augusta, GA dba Augusta-Richmond County certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting held on ____________________________, 2018. ________________________________ Name of Certifying/Attesting Officer (Seal) ________________________________ Title of Certifying/Attesting Officer Commission Meeting Agenda 12/18/2018 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo