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HomeMy WebLinkAbout2018-10-16 Meeting AgendaCommission Meeting Agenda Commission Chamber 10/16/2018 2:00 PM INVOCATION: Pastor Jan Oglesbee, Senior Pastor Woodlawn United Methodist Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. Five (5) minute time limit per delegation DELEGATIONS A.Greater Augusta Arts Council presentation of the City Arts Grants awards to Arts Nonprofits.Attachments CONSENT AGENDA (Items 1-36) PLANNING 1. FINAL PLAT – HAYNES STATION SEC. 9 –S-869 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by the Cranston Engineering Group, on behalf of COEL Development Co., requesting final plat approval for Haynes Station Section 9. This residential subdivision is located on Copse Drive and contains 46 lots. DISTRICT 3 Attachments 2. Z-18-47 - A request for concurrence with the Augusta Georgia Planning Commission to approve, with the conditions stated below, a petition by Piyush Patel, on behalf of Hasanali V. Fatteh requesting a change of zoning from Zone A (Agriculture) to Zone B-2 (General Business) affecting property containing approximately 0.33 acres and known as part of 3722 Wheeler Road. Tax Map 030-0-041-00-0 DISTRICT 3 1. Attachments Final site plan shall meet the Tree Ordinance regarding 30% tree canopy, street-yard requirements 3. Z-18-39 – A request for concurrence with the Augusta Georgia Planning Commission to approve, with the conditions stated below, a petition by Zahra Faraj requesting a Special Exception to establish a Family Personal Care Home per Section 26-1 (h) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 1.1 acre and known as 4013 Belair Road. Tax Map 038-0-061-00-0 Continued from September 2018 meeting. DISTRICT 3 1. The home shall be actively staffed 24 hours a day, 7 days a week. 2. A private office shall be provided for staff to conduct business. 3. No more than six (6) residents shall be permitted to reside in the home. 4. If needed walls separating existing bedrooms shall be demolished to create bedrooms that meet the required floor area for the number of individuals residing on the property. 5. All work required to bring the structure into compliance with applicable codes shall be completed by a licensed and bonded contractor. 6. A satisfactory inspection from all applicable building inspection officials and a re-inspection by Code Enforcement must be obtained within six (6) months and prior to the applicant obtaining a local business license from Augusta, Georgia or the Special Exception is void. 7. The applicant will have to obtain a license with the State of Georgia, and proof of compliance with the minimum requirements of Chapter 111.8-62.01 of the O.C.G.A must be provided within six (6) months and the applicant must obtain a local business license from Augusta, Georgia or the Special Exception is void. 8. All other state requirements for personal care homes must be met. 9. If wheelchair bound persons reside in the home all 2010 ADA Standards for Accessible Design requirements must be met, including but not limited to: a. All doorways must be at least 3 ft. wide. b. At least one bathroom that permits a wheelchair dependent person to use all bathroom facilities unimpeded. 10. All conditions must be met before a business license shall be issued. 11. All previous uses are void and no use of the property shall be permitted until the special exception has been granted and all requirements to operate a personal care home have been met. Attachments 4. Z-18-44 - A request for concurrence with the Augusta Georgia Planning Commission to approve, with the conditions stated below, a petition by Eric Parker, Boarding House, 222 Greene St. requesting a Special Exception to establish a Boarding House per Section 17-2 (Multiple Family Residential) and Section 26-1-u (Special Exception) of the Attachments Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 0.18 acres and known as 222 Greene Street. Tax Map 047-4-118-00-0 DISTRICT 1 1. The existing structure must meet the performance standards as set forth in Section 26-2-u of the Comprehensive Zoning Ordinance. 2. Off-street parking must be provided as shown on the concept plan dated 5/2/2018 or a detailed plan for on-street parking, access to public transportation, and/or alternative travel methods must be provided to the Planning and Development Staff for review to determine if allowances may be made. 3. All conditions must be met within six (6) months of approval or the Special Exception shall be void as stated in Section 17-8 of the Comprehensive Zoning Ordinance. 5. Z-18-45 - A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions stated below, a petition by Jennifer Jones, on behalf of Eastview Apartments LTD and Joan Williams, DBA World of Discovery Daycare, requesting a Special Exception to increase the allowed building size from the existing 5,100 sq. ft. to 21,000 sq. ft. in a B-1 (Neighborhood Business) Zone (15,000 sq., ft.,. is the maximum permitted) to establish a special needs pre- school per Section 21-2 (a) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 1.24 acres and known as 3104 Skinner Mill Road. Tax Map 017-0-025-00-0 DISTRICT 7 The applicant shall petition the Board of Zoning Appeals to bring the existing nonconforming structure into compliance with required front setbacks.The area of the proposed structure shall not exceed the requested 21,100 sf.There shall be no additional access via Skinner Mill Road.Issuance of development permits shall be contingent upon the submission and approval of plans meeting all applicable development regulations. Attachments 6. Z-18-46 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions stated below, a petition by WaltzTangoFoxtrot, LLC, on behalf of Crane Creek Retail Partners, requesting a Special Exception to allow a Tavern (Painting studio w/alcohol) per Section 21-2–d (Neighborhood Business) limited to Suite 106 of existing shopping center as part of property containing approximately 7 acres and known as 630 Crane Creek Drive Tax Map 016-0-051-00-0 DISTRICT 7 1. The Special Exception request shall be limited to the building addressed at 630 Crane Creek Drive, Suite 106, in the shopping center. 2. The business must acquire a business Attachments license and comply with all applicable state licensing requirements, including regulations on alcohol sales. 7. Z-18-48 - A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions stated below, a petition by Michael Thurman requesting a change of zoning from Zone R-1 (One- family Residential) to Zone P-1 (Professional) affecting property containing 0.19 acres and known as 1230 R. A. Dent Blvd. Tax Map 046-3-183-00-0 DISTRICT 1 The site shall not be available for parking until such time as all requirements have been met. Furthermore, the lot be fenced to prevent parking on the site, until such time as all site improvements can be executed;The applicant must start development of the parking lot within six (6) months or the property reverts to its previous zoning designation of residential use; residential use prevents the use of the property as a parking lot;The applicant must provide a detailed engineered Site Plan that meets all development regulations in place at the time of the submission of the site plan; The site, including all properties zoned in 2017, must be enclosed on all sides with a 6 ft. solid fence or wall. This includes the property lines adjacent to the railroad.Security lighting must be provided to adequately illuminate the parking area but must be directed away from the existing residential properties.A business license for the operation of a paid parking lot shall be acquired, prior to any parking on the site taking place. Attachments PUBLIC SERVICES 8.Motion to approve the Sec. 5339 Augusta Public Transit grant application between the Federal Transit Administration (FTA) and Augusta, Georgia. (Approved by Public Services Committee October 9, 2018) Attachments 9.Motion to approve New Location: A.N. 18-34: request by John Allen Johnson for an on premise consumption Liquor, Beer & Wine License to be used in connection with Riverside Smoke BBQ located at 302 10th Street. District 1. Super District 9. (Approved by Public Services Committee October 9, 2018) Attachments 10.Motion to approve New Location: A.N. 18-35: request by Harinderjit Singh for an on premise consumption Beer & Wine License to be used Attachments in connection with Gordon Highway LLC located at 312 Timbercreek Lane. District 5. Super District 9. (Approved by Public Services Committee October 9, 2018) 11.Motion to approve New Ownership: A.N. 18-36: request by Daniel Magania for an on premise consumption Beer & Wine License to be used in connection with Mr. Pepperoni LLC located at 3706 Mike Padgett Highway B. District 1. Super District 9. (Approved by Public Services Committee October 9, 2018) Attachments 12.Motion to approve Mr. Michael L. Roth as the new General Manager for McDonald Transit. (Approved by Public Services Committee October 9, 2018) Attachments 13.Motion to approve submitting a grant application on behalf of Lower Savannah Council of Government (LSCOG) utilizing the Metropolitan Planning Organization (MPO) as the pass-through agency. (Approved by Public Services Committee October 9, 2018) Attachments 14.Motion to allow the Administrator to meet with the Engineering, Utilities Departments and the Augusta Canal Authority to address the issues of the maintenance of the third level Canal in the area of the old Southern Feed Mill located on 7th Street at the Third Level Canal. (Approved by Public Services Committee October 9, 2018) Attachments 15.Motion to approve executing the Metropolitan Transportation Planning Services Contract between the Georgia Department of Transportation and the Augusta Planning and Development Department. (Approved by Public Services Committee October 9, 2018) Attachments ADMINISTRATIVE SERVICES 16.Motion to approve the award of contract for the replacement of the Augusta Judicial Center Return Air System and HVAC Upgrade to Trane Commercial Systems Ingersoll Rand of Augusta in the amount of $142,973.00. RFP 18-220 (Approved by Administrative Services Committee October 9, 2018) Attachments 17.Motion to approve the Commission honor the time frame set for our Executive Session of 11:00 am to 1:00 pm. and pass a resolution to: - Start the Executive Session meetings on time. - End the meeting at 1:00 pm. Items not addressed will be rescheduled - reconvene the executive session after completion of all committees. - Limit excessive debate. - Provide Executive Session agenda and supporting material to all commissioners by Friday of the prior week, same as the Commission agenda. - Package confidential or sensitive material as such. (Approved by Administrative Services Committee October 9, 2018) Attachments 18.Motion to approve to applying for an extension from the Georgia Department of Community Affairs for the Service Delivery Strategy 2018 due October 31, 2018. (Approved by Administrative Services Committee October 9, 2018) Attachments PUBLIC SAFETY 19.Motion to accept and approve the allocation of funding for the Richmond County Sheriff's Office (RCSO) in the amount of $325,000 to implement the Hazard Mitigation Grant program. (Approved by Public Safety Committee October 9, 2018) Attachments 20.Motion to accept the Federal Fiscal Year 2019 VOCA Allocation Grant Award from the Criminal Justice Coordinating Council (CJCC) for the period October 1, 2018 through September 30, 2019 in the amount of $61,710 with matching funds of $15,428 identified in the Solicitor's Office FY 2018 budget. (Approved by Public Safety Committee October 9, 2018) Attachments FINANCE 21.Motion to approve recommendation for Augusta University to manage the Cyber Center Parking Deck. (Approved by Finance Committee October 10, 2018) Attachments 22.Motion to approve a request from Mr. Patrick Feistel for the abatement of the taxes for the Garden City Rescue Mission in downtown Augusta, Georgia. (Approved by Finance Committee October 10, 2018) Attachments ENGINEERING SERVICES 23.Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary construction easement (Parcel 166-0-023-03-0) 4252-D Windsor Spring Road. (Approved by Engineering Services Committee October 9, 2018) Attachments 24.Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary easement (Parcel 166-0- 023-04-0) 4252-E Windsor Spring Road. (Approved by Engineering Services Committee October 9, 2018) Attachments 25.Motion to approve and receive as information the maintenance and monitoring services for the new Traffic Engineering ITS network in the amount of $75,000 funded thru SPLOST VI. Also receive as information GTS Solutions providing the required emergency services as determined by the Augusta Engineering Department (AED). (Approved by Engineering Services Committee October 9, 2018) Attachments 26.Motion to approve Engineering Services for AUD's Fort Gordon 15th Street Collector Sanitary Sewer Project to W.R. Toole Engineers, Inc. in the amount of $209,944.15. (Approved by Engineering Services Committee October 9, 2018) Attachments 27.Motion to approve proposal from Goodwyn, Mills and Cawood, Inc. (GMC) to provide engineering services for Utilities Department’s Fort Gordon Cross Basin Lift Station and Force Main project in the amount of $344,000. (Approved by Engineering Services Committee October 9, 2018) Attachments 28.Motion to consider/approve funding recommendations from the Administrator to fund traffic study to address traffic issues along Gordon Hwy. between Dyess Parkway and Robinson Avenue, including the communities of Haynes Station, Sims Landing, and Willhaven Estates. (Approved by Engineering Services Committee October 9, 2018) Attachments 29.Motion to approve the Deed of Dedication and Maintenance Agreement from KIR Augusta I 044, LLC. (Approved by Engineering Services Committee October 9, 2018) Attachments 30.Motion to approve the procurement of Chemical Feed Pumps for Highland Avenue Water Treatment Plant to Tencarva in the amount of $51,845.00. (Approved by Engineering Services Committee October 9, 2018) Attachments 31.Motion approve entering into Memorandum of Understanding (MOU) with two (2) Educational Institutions (Savannah State University, GA and Augusta University, GA), Nonprofit Organization (Phinizy Center) to assist in activities that are designed for stream restoration in local waterbodies. Also authorized Mayor to sign MOU as requested by the Augusta Engineering Department. (Approved by Engineering Services Committee October 9, 2018) Attachments 32.Motion to approve the installation of thirteen streetlights on Copse Drive $85.00 per year. This is also to approve a new lighting tax district for the 50 lots associated with the above road. Requested by AED (Traffic). (Approved by Engineering Services Committee October 9, 2018) Attachments 33.Motion to approve the installation of fourteen streetlights on Inverness Drive and Bellingham Drive $85.00 per year. This is also to approve a new lighting tax district for the 53 lots associated with the above roads. Requested by AED (Traffic). (Approved by Engineering Services Committee October 9, 2018) Attachments 34.Motion to authorize Addendum No 1 to CCI Contract Callers Inc. (CCI) Master Professional Services Agreement with Augusta Utilities Attachments Department (AUD), and approve Augusta Engineering Department (AED) entering into Collection Services Agreement with the CCI for Stormwater Utility Fee delinquent accounts collection as requested by AED. (Approved by Engineering Services Committee October 9, 2018) 35.Motion to approve entering into a Construction Contract Agreement with the Georgia Department of Transportation (GDOT) for the Wrightsboro Road Improvements (Marks Church Rd. to Augusta West Pkwy) Project (PI #015976) as requested by AED. Bid Item 18-127 (Approved by Engineering Services Committee October 9, 2018) Attachments PETITIONS AND COMMUNICATIONS 36.Motion to approve the minutes of the regular meeting of the Augusta Commission held October 2, 2018 and Special Called Meetings held October 2, 2018 and October 9, 2018. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 10/16/2018 AUGUSTA COMMISSION REGULAR AGENDA 10/16/2018 (Items 37-41) ADMINISTRATIVE SERVICES 37.Request approval by the Mayor and Augusta Commission to submit the Completed final Augusta 2035 Comprehensive Plan to the Georgia Department of Community Affairs. (No recommendation by Administrative Services Committee October 9, 2018) Attachments ENGINEERING SERVICES 38.Discuss the issue of overflowing commercial garbage dumpsters not being serviced/emptied on a regular basis. (Requested by Commissioner Marion Williams) Attachments ADMINISTRATOR 39.Presentation of the Proposed Budget for 2019.Attachments 40.Motion to approve the award of the RFP #18-247 for the Health Insurance to Blue Cross Blue Shield of Georgia. Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 41.Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 10/16/2018 2:00 PM Invocation Department: Department: Caption:Pastor Jan Oglesbee, Senior Pastor Woodlawn United Methodist Church. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Greater Augusta Arts Council Department: Department: Caption:Greater Augusta Arts Council presentation of the City Arts Grants awards to Arts Nonprofits. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Committee meetings: Second and last Tuesdays of each month - L:00 p.m. Commission/Committee: (Please check one and insert meeting date) V Commission Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting 10-16-2018 Public Safety Committee Public Services Committee Administrative Services Committee Engineering Services Committee Finance Committee Contact Information for IndividuaUPresenter Making the Request: Name: Christina Berkshire, Greater Augusta Arts Council Address: 1301 Greene St. Telephone Number: 7 06-251 -4197 Fax Number: E-Mail Address: christina@augustaarts.com Caption/Topic of Discussion to be placed on the Agenda: Presentation of the City Arts Grants checks to awarded Arts Nonprofits. The City Arts Grants ram is funded bv the Citv of and administered bv the Greater usta Arts ncil. This r's non VE selected for awards ano we org at tne oegrnnrng oT me uctooer 1o uommrssron meeung. Please send this request form to the following address: Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Buitding 535 Telfair Street Augusta, GA 30901 Telephone Number: 7 06-821-1820 Fax Number: 706-821-1838 E-MailAddress: nmorawski@augustaga.gov Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's Office no later than 5:00 p.m. on the Wednesday preceding the Commissiol mssting and 5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five- minute time limit will be allowed for presentations. Commission Meeting Agenda 10/16/2018 2:00 PM Final Plat - Haynes Station Section 9 Department:Planning and Development Department:Planning and Development Caption: FINAL PLAT – HAYNES STATION SEC. 9 –S-869 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by the Cranston Engineering Group, on behalf of COEL Development Co., requesting final plat approval for Haynes Station Section 9. This residential subdivision is located on Copse Drive and contains 46 lots. DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Z-15-47 Department:Planning and Development Department:Planning and Development Caption: Z-18-47 - A request for concurrence with the Augusta Georgia Planning Commission to approve, with the conditions stated below, a petition by Piyush Patel, on behalf of Hasanali V. Fatteh requesting a change of zoning from Zone A (Agriculture) to Zone B-2 (General Business) affecting property containing approximately 0.33 acres and known as part of 3722 Wheeler Road. Tax Map 030-0-041-00-0 DISTRICT 3 1. Final site plan shall meet the Tree Ordinance regarding 30% tree canopy, street-yard requirements Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Z-18-39 Department:Planning and Development Department:Planning and Development Caption: Z-18-39 – A request for concurrence with the Augusta Georgia Planning Commission to approve, with the conditions stated below, a petition by Zahra Faraj requesting a Special Exception to establish a Family Personal Care Home per Section 26-1 (h) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 1.1 acre and known as 4013 Belair Road. Tax Map 038-0-061-00-0 Continued from September 2018 meeting. DISTRICT 3 1. The home shall be actively staffed 24 hours a day, 7 days a week. 2. A private office shall be provided for staff to conduct business. 3. No more than six (6) residents shall be permitted to reside in the home. 4. If needed walls separating existing bedrooms shall be demolished to create bedrooms that meet the required floor area for the number of individuals residing on the property. 5. All work required to bring the structure into compliance with applicable codes shall be completed by a licensed and bonded contractor. 6. A satisfactory inspection from all applicable building inspection officials and a re-inspection by Code Enforcement must be obtained within six (6) months and prior to the applicant obtaining a local business license from Augusta, Georgia or the Special Exception is void. 7. The applicant will have to obtain a license with the State of Georgia, and proof of compliance with the minimum requirements of Chapter 111.8-62.01 of the O.C.G.A must be provided within six (6) months and the applicant must obtain a local business license from Augusta, Georgia or the Special Exception is void. 8. All other state requirements for personal care homes must be met. 9. If wheelchair bound persons reside in the home all 2010 ADA Standards for Accessible Design requirements must be met, including but not limited to: a. All doorways must be at least 3 ft. wide. b. At least one bathroom that permits a wheelchair dependent person to use all bathroom facilities unimpeded. 10. All conditions must be met before a business license shall be issued. 11. All previous uses are void and no Cover Memo use of the property shall be permitted until the special exception has been granted and all requirements to operate a personal care home have been met. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Z-18-44 Department:Planning and Development Department:Planning and Development Caption: Z-18-44 - A request for concurrence with the Augusta Georgia Planning Commission to approve, with the conditions stated below, a petition by Eric Parker, Boarding House, 222 Greene St. requesting a Special Exception to establish a Boarding House per Section 17-2 (Multiple Family Residential) and Section 26-1-u (Special Exception) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 0.18 acres and known as 222 Greene Street. Tax Map 047-4-118-00-0 DISTRICT 1 1. The existing structure must meet the performance standards as set forth in Section 26- 2-u of the Comprehensive Zoning Ordinance. 2. Off-street parking must be provided as shown on the concept plan dated 5/2/2018 or a detailed plan for on-street parking, access to public transportation, and/or alternative travel methods must be provided to the Planning and Development Staff for review to determine if allowances may be made. 3. All conditions must be met within six (6) months of approval or the Special Exception shall be void as stated in Section 17-8 of the Comprehensive Zoning Ordinance. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Z-18-45 Department:Planning and Development Department:Planning and Development Caption: Z-18-45 - A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions stated below, a petition by Jennifer Jones, on behalf of Eastview Apartments LTD and Joan Williams, DBA World of Discovery Daycare, requesting a Special Exception to increase the allowed building size from the existing 5,100 sq. ft. to 21,000 sq. ft. in a B-1 (Neighborhood Business) Zone (15,000 sq., ft.,. is the maximum permitted) to establish a special needs pre-school per Section 21-2 (a) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 1.24 acres and known as 3104 Skinner Mill Road. Tax Map 017-0-025-00-0 DISTRICT 7 The applicant shall petition the Board of Zoning Appeals to bring the existing nonconforming structure into compliance with required front setbacks.The area of the proposed structure shall not exceed the requested 21,100 sf.There shall be no additional access via Skinner Mill Road.Issuance of development permits shall be contingent upon the submission and approval of plans meeting all applicable development regulations. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Z-18-46 Department:Planning and Development Department:Planning and Development Caption: Z-18-46 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions stated below, a petition by WaltzTangoFoxtrot, LLC, on behalf of Crane Creek Retail Partners, requesting a Special Exception to allow a Tavern (Painting studio w/alcohol) per Section 21-2–d (Neighborhood Business) limited to Suite 106 of existing shopping center as part of property containing approximately 7 acres and known as 630 Crane Creek Drive Tax Map 016-0- 051-00-0 DISTRICT 7 1. The Special Exception request shall be limited to the building addressed at 630 Crane Creek Drive, Suite 106, in the shopping center. 2. The business must acquire a business license and comply with all applicable state licensing requirements, including regulations on alcohol sales. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: Cover Memo REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Z-18-48 Department:Planning and Development Department:Planning and Development Caption: Z-18-48 - A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions stated below, a petition by Michael Thurman requesting a change of zoning from Zone R-1 (One-family Residential) to Zone P-1 (Professional) affecting property containing 0.19 acres and known as 1230 R. A. Dent Blvd. Tax Map 046-3-183-00-0 DISTRICT 1 The site shall not be available for parking until such time as all requirements have been met. Furthermore, the lot be fenced to prevent parking on the site, until such time as all site improvements can be executed;The applicant must start development of the parking lot within six (6) months or the property reverts to its previous zoning designation of residential use; residential use prevents the use of the property as a parking lot;The applicant must provide a detailed engineered Site Plan that meets all development regulations in place at the time of the submission of the site plan; The site, including all properties zoned in 2017, must be enclosed on all sides with a 6 ft. solid fence or wall. This includes the property lines adjacent to the railroad.Security lighting must be provided to adequately illuminate the parking area but must be directed away from the existing residential properties.A business license for the operation of a paid parking lot shall be acquired, prior to any parking on the site taking place. Background: Analysis: Financial Impact: Alternatives:Cover Memo Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM 5339 Capital Grant Department:Augusta Public Transit Department:Augusta Public Transit Caption:Motion to approve the Sec. 5339 Augusta Public Transit grant application between the Federal Transit Administration (FTA) and Augusta, Georgia. (Approved by Public Services Committee October 9, 2018) Background:Regency Boulevard, which leads to the new Transit Operations/Maintenance Facility in South Augusta. Analysis:Prior to the maintenance facility being constructed at this site, this portion of Regency Blvd was only used for patrons of a nearby movie theater. This part of the roadway was never designed for large, heavy vehicle traffic such as the transit buses that will be entering the maintenance facility. This portion of Regency Blvd will need to be completely removed and rebuilt as a new roadway. Along with these improvements, new drainage equipment will be added to solve the existing storm water issues. This grant will allow Augusta Public Transit to complete this project. Financial Impact:FINANCIAL IMPACT: The allocated funding breakdown is: Funding Source Total Split Federal Local GA-2018-026-00 $659,576 80/20 527,661 131,915 Alternatives:1). Approve the awarded grant so that the project can be completed. 2). If you do not approve this grant, APT will lose the money. Recommendation:Approve Alternative Number One. Funds are Available in the Fund 547 Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo AUGUSTA, GEORGIA New Grant Proposal/Application REEEMED ADMINISTRATOR's OFFICE sEP 1 3 ?0ts AUGUSTA-RICIIMOND COUNTY Before r DcpartmenUegency mry rpply tor the granUawerd on behrlf of Augustr Richmond Coun$-, they must first obtain approvel signeture from the Administrator and the Finance Director. The Administrator will obtain informrtion on thc grrnt program rnd requirements from the funding sgency and review thcse for feasibility to dctermine lf this grrntlewrrd will bcnelit Auguste Richmond County. The Finance Director wlll review the funding requlrement to detcrmine if the grert will fit within our budgel stntcture end linanciel goals. Proposal Project No. Project Title PROOOITT TRANSIT 5339 CAPITAL GRAI\T Requesting Capital grant from the Federal Transit Administration for the following: Construcl Admin/lr4aintenance Faciliry roadway - Regency BLVD Cash Match: 20olo Cash match funding source is from General lrund EEO required (Y,'l.l): No EEO Department Notified: No Stert Date: 09/24i2AlE Submit Dete: 09/1212018 Toirl Budgcted Amount: 659.576.00 Sponsor: OM0005 Sponsor Type: F Purpose: 20 End Date: 06/30/?019 Departmcnt: 091 Totel Funding Agency: Fed Transit Adm Federal Public Transit Contacts Transit Crsh Metch? Y 527,65t.00 Totrl Crsh Metch: 111,915.00 Flow Thru lD: IDTypc I GMt0l5 Dottery, Sharon (706)82t-18t8 Type By FA S. DOTTERY Approvals Drte09/1?DA$ Dept. Signeture: C rent Coordinrtor Signetu rel I .l I hgrc reviewed the Grant application and enclosed matcrials and: yfrnathe granUaward to be lbasible to the needs of Augusta Richmond County 0 Deny the requesl Finance Director Date 2.) fl'ave reviewed the Grant application and enclosed materials and: ,y' Approve the Depanmenl Agency to move forward with lhe application ttcer: SDI 1404 - SHARON DOTTERY prsr Rtporr: GMI(X)0*PROPOSAL - GMl000: Grants Management: I Currcot Drtrr 0Yl2n0l8 Currcnl Timc: I4:24:29 Commission Meeting Agenda 10/16/2018 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Location: A.N. 18-34: request by John Allen Johnson for an on premise consumption Liquor, Beer & Wine License to be used in connection with Riverside Smoke BBQ located at 302 10th Street. District 1. Super District 9. (Approved by Public Services Committee October 9, 2018) Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $2,182.50 Alternatives: Recommendation:The Planning & Development Office approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Location: A.N. 18-35: request by Harinderjit Singh for an on premise consumption Beer & Wine License to be used in connection with Gordon Highway LLC located at 312 Timbercreek Lane. District 5. Super District 9. (Approved by Public Services Committee October 9, 2018) Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $625.00 Alternatives: Recommendation:The Planning & Development Office approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership: A.N. 18-36: request by Daniel Magania for an on premise consumption Beer & Wine License to be used in connection with Mr. Pepperoni LLC located at 3706 Mike Padgett Highway B. District 1. Super District 9. (Approved by Public Services Committee October 9, 2018) Background:This is a New Ownership Application. Formerly in the name of Curtis Thompson. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $625.00 Alternatives: Recommendation:The Planning & Development Office approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Approval of Mr. Michael L. Roth to serve as GM for McDonald Transit Department:Transit Department:Transit Caption:Motion to approve Mr. Michael L. Roth as the new General Manager for McDonald Transit. (Approved by Public Services Committee October 9, 2018) Background:McDonald Transit has notified the Transit Department that Dan Vander Meer, the person that is serving as General Manager for Augusta, has been resigned his position due to Family matters. His last day at Augusta Public Transit is October 5, 2018. They have proposed Mr. Michael L. Roth as a replacement to serve as the new General Manager. The Augusta Transit Department has had an opportunity to review Mr. Roth’s resume and his qualifications. It was determined that he has the necessary qualifications to serve in this position. Analysis:Based on his qualifications the Transit Department has concluded that he would be an acceptable candidate to serve in the position of General Manager for McDonald Transit. Financial Impact:There is no financial impact. Alternatives:Do not approve the assignment of Mr. Roth as the McDonald Transit General Manager. This would result in a further search process for an acceptable candidate. Recommendation:Approve Mr. Roth to serve in the position of General Manager for McDonald’s Augusta operation. Funds are Available in the Following Accounts: N/A Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo MICHAEL L. ROTH 1999 Waterstone Boulevard 103 Miamisburg, Ohio 45342 (937) 668-2561 mchroth@yahoo.com OBJECTIVE: To obtain a position in an corporation that will utilize my business knowledge and interpersonal skills. Confident with a proven track record of results and initiative to maximize the corporations goals, while working in an environment that is challenging and offers opportunity for advancement. EDUCATION: The Union Institute/University of Cincinnati Bachelor of Arts in Human Resource Management RECOGNITIONS: MV Gold Safety Award for Outstanding Safety Performance MV Safety Award for Outstanding Safety Performance MV Safety Award for Reduction of Accident Frequency Rate QUALIFICATIONS: Excellent interpersonal skills. Demonstrates the ability to work under multiple demands guaranteed to exceed department goals and standards, accepts responsibility; to supervise effectively, detailed oriented and exceptionally organized. Experienced and efficient in overall business operations including budget management. COMPUTER Proficient with computer applications, internet, knowledge of database programs TECHNOLOGY: including Trapeze, PASS, Trapeze Ops and HRIS. EXPERIENCE: Greater Dayton Regional Transportation Authority, Dayton, Ohio February 2018 - Present Paratransit, Manager Responsible for the daily management of RTA Connect services. Provide assistance to the Director of Transportation in developing and exciting programs to improve service quality, increase employee morale and productivity, on time performance, and ridership. Assumes the role of providing effective management of the paratranist operations with the overall responsibility of daily operations in developing a program of safe and continuous improvement of paratransit services. •Knowledgeable in the application of Labor agreements, work rules, policies and procedures. •Provides timely, reliable, and effective written/oral reports; ensure personnel adhere to operating and safety procedures, policies, rules and regulations. •Ability to analyze a variety of complex administrative problems to make sound recommendations for program improvement. •Establish and maintain working relationships with other officials, employees, labor and the public; understanding of sound fiscal financial principles. •Thorough knowledge of the basic laws, ordinances and regulations underlying the transit operation; comprehensive knowledge of Americans with Disabilities Act (ADA). •Prepare documents and participate in union grievance hearings. •Developed team-building and recognition strategies for supervisors and operators. •Conducts performance meetings with employees to discuss the problem and the performance standards that are expected. •Conducts performance reviews and holds employees accountable for performance of their responsibilities. •Exhibits confidence in self and others; inspires and motivates others to perform well; effectively influences actions and opinions of others; accepts feedback from others; gives appropriate recognition to others. •Review of financial statements, budgeting and make recommendations to increase revenue. MV Transportation Incorporated, Cincinnati, Ohio 2005 - 2018 Access/SORTA (Southwest Ohio Regional Transportation Authority) District Manager – Ohio Responsible for the overall business operations including all Human Resource functions, budget-management, payroll daily operation of service, system performance in all functions of operations, including supervising a staff of dispatchers, reservations and drivers. Responsibility of maintaining and exceeding: On-Time Performance, Productivity and Efficiency measures. Contributes to maintain and sustain the safety culture of the facility through effective training and development of employees. Accountable for leading a multi-unit of operational locations in Ohio. All location financial metrics are managed continuously, exceptions are reported and action plans are developed to ensure the location meets it financial, safety and operational expectations. Oversees safety and training programs, plans and processes to ensure compliance with company, contract and regulatory requirements. • Oversees five Ohio based Paratransit contracts of 100 vehicles and 150 employees. • Ensures success at the operational level and carefully monitors contractual compliance. General Manager/District Manager Responsible for the overall business operations including all Human Resource functions, budget-management, payroll, daily operation of service, system performance in all functions of operations, including supervising a staff of dispatchers, reservations and drivers. Responsibility of maintaining and exceeding: On-Time Performance, Productivity and Efficiency measures. Contributes to maintain and sustain the safety culture of the facility through effective training and development of employees. Accountable for leading a multi-unit of operational locations in Ohio. All location financial metrics are managed continuously, exceptions are reported and action plans are developed to ensure the location meets it financial, safety and operational expectations. Oversees safety and training programs, plans and processes to ensure compliance with company, contract and regulatory requirements. Accomplishments include: • Manage. Leads, motivates, provides direction and coordination of all transportation functions including recommendations of policies and procedures including the American Disability Act requirements. •Coordination of established programs and procedures to ensure a high level of transportation and efficient Performance. Increase Customer Relations with decreased customer complaints, Safety, Maintenance and Training enhancements to improve efficiency. •Review financial records, make recommendations for improvements to maximize revenue. •Responsible for risk management, customer relations, and operations management including accountability for driver training, vehicle maintenance, safety programs, Including contract negotiation, and financial sustainability. •Reduced transportation cost and expenditures while increasing revenue. •Continue program concentration and improvements to increase financial performance and customer satisfaction. •Monitors contract compliance between public contracted agency and MV Transportation. •Manager operation of a 53 vehicle fleet. •Monitor all staff performance for 100 employees. •Coordinates payroll functions with accuracy. •Handles employee relations and discipline. Meets with union to resolve grievances and monitors work rules in accordance to the Collective Bargaining Agreement and MV’s Policies and Procedures. •Increased On Time Performance and Productivity resulting in increase revenue. On Time Performance 95%-96%. Reputation for exceeding performance goals and standards. ▪increased annual savings through effective budget management and program improvements. •Reduction of customer complaints by 15%; increasing level of satisfaction from our customers. •Increased accuracy from call center agents reducing customer complaints. •Reviews current and future routes for efficiency and operational performance to maximize productivity of route performance.    •   Oversee operators and staff performance to include employee coaching increasing employees efficiency, productivity and job knowledge. Operations Manager Accomplishments include: • Manage. Leads, motivates, provides direction and coordination of all transportation functions including recommendations of policies and procedures including the American Disability Act requirements. •Coordination of established programs and procedures to ensure a high level of performance •Reduced transportation cost and expenditures while increasing revenue. •Coordinates payroll functions with accuracy. •Handles employee relations and discipline. Meets with union to resolve grievances and monitors work rules in accordance to the CBA. •Manages staff attendance to ensure proper coverage for the operation. •Utilizes reports to oversee the operation is running efficiently. Adjust service routes as necessary to meet customer and operational needs. •Increased On Time Performance and Productivity resulting in increase revenue. ▪increased annual savings through effective budget management. •Reduction of customer complaints by 15%; increasing level of satisfaction from our customers. •Increased accuracy from call center agents reducing customer complaints. •Reviews current and future routes for efficiency and operational performance to maximize productivity of employees.    •   Oversee operators and staff performance to include employee coaching increasing employees efficiency, productivity and job knowledge. Safety & Training Manager Accomplishments include: •Responsible for the implementation of all phases of training for a 54 vehicle fleet including both classroom and field training, recruitment, selection and the safety and training of 100 employees. •Compliance with Federal, State and local policies. •Supervision of staff, documentation of training records according to OSHA, PPE, DOT, DMV and OSHA. Conducted thorough incident investigations, accident reports and accident reviews with ensuring safety audits were conducted. •Responsible for the facilitation of pre-employment drug screen and random drug screens in accordance with all federal and state laws. • Reduced Accident Frequency Rate (AFR) by 60% or greater through effective training resulting in increased revenue of $100,000. • Increased investigation of Worker Compensation Claims resulted in the reduction of Worker Compensation Claims by 64% resulting in an increase of revenue. • Implemented, developed and enforced policies and procedures. • Maintained spreadsheets in accordance with OSHA regulations. • Maintained and developed departmental budgets. • Increased commitment to our client for Safety Excellence. • Reduced turnover by 20% and implemented employee incentive programs. Easter Seals Work Resource Center, Cincinnati, Ohio 2000 – 2005 Manager, Workforce Training Accomplishments include: Responsible for overall department growth, effective recruitment of employees, training, developing and management of budgets, quality assurance of programs, outcomes data, market trends, contract management and analyze data to increase community/employers awareness on the subject of disabilities. Accomplishments include: • Developed training programs to increase departmental revenue by 45%. • Cultivated and maintained relationships with RSC/BVR for increased funding revenue. • Increased revenue through the development and implementation of new contracts. • Created an billing system to ensure revenue was collected. • Instrumental in successful CARF accreditation audits; resulting in three, three year terms. • Improved professional relationships from funding sources resulting increased revenue. • Improved consultative relationships with employers to identify staffing needs and employment trends. • Initiated employer round table meetings. • Created tracking systems for implementing and monitoring programatic outcome data. • Development and management of program budgets. Increased revenue allowed for increase of staff to meet the needs of employers to provide viable needs for open positions and tax incentives offered to hire individuals with disabilities. PROFESSIONAL MEMBERSHIPS: • American Public Transportation Association (APTA) •Ohio Public Transportation Association (OPTA) •Conference of Minority Transportation Officials (COMTO) •Board of Directors, Cincinnati Men’s Chorus {Past} •Southwestern Ohio Rehabilitation Association (SWORA)-past Treasurer REFERENCES: Available upon request. S) RflrP Dev September 14,2Ot8 Ms. Sharon E. Dottery I nterim Transit Director Augusta Public Transit 1535 Fenwick Street Augusta, Georgia 30904 Dear Sharon, As you know our General Manager Dan Vander Meer will be leaving Augusta Public Transit as of Friday October 5, 2018. The decision to leave did not come as an easy one for Dan but in the end, he has decided to relocate to Atlanta to take care of family obligations. RATP Dev USA and the Augusta Public Transit Team are very sad to see Dan go and he will be missed. Our commitment to the city of Augusta is to provide a qualified replacement to take over for Dan and we believe we have identified that person. I have attached the resume of Michael L. Roth. Michael currently serves as the Paratransit Manager for the Greater Dayton Regional Transportation Authority in Dayton, Ohio. Prior to serving as Paratransit Manager, Michael spent 1"3 years with MV Transportation serving in various roles from Safety and Training Manager to Operations Manager, to GM and District Manager for the state of Ohio. Michael is enthusiastic about joining the Augusta Public Transit Team and I believe he will pick up where Dan leaves off and continue to lead the organization in a positive direction. My hope is to have Michael in Augusta on October 1,2018. Please contact me directly should you have any questions. Regional Vice President - Southeast S) Rft" Dev P (385) 637-ss77 steven,sherrer@ ratpdev.com cc: Russ Tieskoetter, Chief Operating Officer 38oo Sandshell Drive I Suite 18o I Fort Worth, TX 76137 | @77)232-9557 | www.ratpdevnorthamerica.com Commission Meeting Agenda 10/16/2018 2:00 PM Grant 43 FTA 5310 Department:Planning and Development Department:Planning and Development Caption:Motion to approve submitting a grant application on behalf of Lower Savannah Council of Government (LSCOG) utilizing the Metropolitan Planning Organization (MPO) as the pass-through agency. (Approved by Public Services Committee October 9, 2018) Background:The Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities program helps fulfill the transportation needs of older adults and people with disabilities when the transportation service provided is unavailable, insufficient, or inappropriate to meeting these needs Analysis:The Lower Savannah Council of Governments will administer the grant and submit for reimbursements to the Georgia Department of Human Services through the Planning Department. Financial Impact:There is no financial impact or obligation due to LSCOG using the MPO as a pass-through for invoicing. Alternatives:No alternatives available. Recommendation:Submit the grant application on behalf of LSCOG Funds are Available in the Following Accounts: Org key: 220016309 REVIEWED AND APPROVED BY: Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo Georgia Department of Human Services Page 1 Office of Facilities and Support Services Transportation Services Section APPLICATION PACKAGE GRANT 43 Elderly Persons and Persons with Disabilities FTA Section 5310 Program Client Transportation Profile Legal Name of Applicant Organization: Augusta Metropolitan Planning Organization Street Address: 535 Telfair Street City, State & Zip: Augusta, GA 30901 Contact Name: Mr. Rob Sherman Telephone #: 706-821-1801 FEI #: Organization is Minority Owned/Operated: Yes No (See Appendix C for definitions of minority and minority organizations) Organization Provides Assistance to Minority Communities: Yes No (See Appendix C for definition of minority community) Organization Service Area Includes the Following Counties: (LSCOG as the pass-through recipient of 5310 allocations for FY19, FY20, and FY21): Urbanized Aiken County, South Carolina Urbanized Edgefield County, South Carolina Following this page are the forms that will complete your application for the Section 5310/5317 project. Complete each form using the legal name of your agency and have each form signed and notarized as required. Submit one (1) original by mail or send an electronic copy of the completed application to the Transportation Services Section as listed in Appendix F. Applications can also be submitted, as part of the package, with the Transportation Proposal for coordinated transportation services. Georgia Department of Human Services Page 2 Office of Facilities and Support Services Transportation Services Section Client Transportation Profile (for Purchase of Service & Mobility Management) Contractor Name: Lower Savannah Council of Government (LSCOG) Contact Name: Dana Luttrull or Rhonda Mitchell Address: 2748 Wagener Rd; Hwy 302 DHS Division of Service: PO Box 850 City/State/Zip: Aiken, SC 29801 DHS Service Region: 7 Phone #: 803-649-7981 County(s) Name: Urbanized Portion of Aiken County and Edgefield Counties, SC Urban Non-Urban Type of Service Needed: Fixed Route Demand-Response Project Intent: New Service Expansion Transportation Needs in the DHS Service Area. (Data is in number of One-Way Passenger Trips per year): THIS SECTION ONLY DETAILS THE POS PART OF THE PROJECT Client’s Category Possible Number of One-Way Passenger Trips for Clients Needing Service in These Categories Total Number of One-Way Passenger Trips For Clients Currently Receiving Service Estimate Number of Total One-Way Passenger Trips Per Year if Project is Approved (Yr 1/2/3) Mental Disabilities (DDSN & MH) 2,642 (3 yrs combined) 0-No current service under urban 5310 218/ 343 /469 Physical Disabilities (Example:Voc Rehab or ADA qualified passengers) 4,128 (3 yrs combined) 0-No current service under urban 5310 437/ 687/ 939 Elderly (General Population) 13,872 (3 yrs combined) 0-No current service under urban 5310 1,531/ 2,406/ 3,287 Transportation Cost for this agency. (Data is an estimate of current cost per One-Way Passenger Trip): 5310 Trips Client’s Category Total Cost Services Needed Cost Per Trip X Total Trips = Total Cost (Yr 1/2/3) What Percentage is Covered by Another Funding Source(s)? % of What Source? Estimated Cost for the Section 5310 % Cost Mental Disabilities $4,370/ 6,860/ 9,350 20% GDHS 80% FTA 5310 Physical Disabilities $8,750/ 13,750/ 18,700 20% GDHS 80% FTA 5310 Elderly $30,630/ 48,130/ 65,700 20% GDHS 80% FTA 5310 Total $43,750/ 68,750/ 93,750 for Trips Georgia Department of Human Services Page 3 Office of Facilities and Support Services Transportation Services Section If more than one funding source is applicable, then list the other source indicating the percentages. Fund Source Percentage Days of Transportation Services Needed Weekly: Monday -Friday Number of Days Transportation Services Needed Annually: 250/ 250/ 250 (Yr 1/2/3) Hours of Transportation Services Needed Daily: Mon-Thursday: 8am-5pm, Fridays: 8am to 4pm for Mobility Management AND POS Mon-Fri 6:30a-5:00p Georgia Department of Human Services Page 4 Office of Facilities and Support Services Transportation Services Section EXHIBITS Georgia Department of Human Services Page 5 Office of Facilities and Support Services Transportation Services Section EXHIBIT 17 SECTION 5310/5317 PROJECT DESCRIPTION (See Instructions on next page) 1. Applicant: Lower Savannah Council of Government 2. Address: 2748 Wagener Rd; Hwy 302, PO Box Box 850, Aiken, SC 29801 3. Contact Person: Dana Luttrull or Rhonda Mitchell 4. Telephone: 803-649-7981 5. New Applicant: (Y) (N) No 6. Urban Status: [ ] Non-urbanized area [ x] Urban area 7. County(s) to be served: 8. Total project cost: POS 1st Yr: $43,750 & Mob Man 1st Yr $43,750 = $87,500 POS 2nd Yr: $68,750 & Mob Man 2nd Yr $68,750 = $137,500 POS 3rd Yr: $93,750 & Mob Man 3rd Yr $93,750 = $187,500 9. Types of service provided: [x ] Demand Responsive [ ] Expand existing service [ ] Fixed Route [ ] Start new service [ X] Other (specify) Mobililty Man. [ ] Replace existing service 10. Operations: Hours of service: Mon-Thurs: 8am to 5pm, Fri: 8am-4pm for Calls/ 6:30am-5pm for trips Days of Service: Monday-Friday 11. Clients Served; Percent and Number: Broken down by Yrs 1, 2 & 3 Client Group Number Percentage Elderly 1,531/ 2,406/ 3,287 70% County 1 Aiken County (Urbanized) 2 Edgefield County (Urbanized) 3 4 5 6 7 8 Georgia Department of Human Services Page 6 Office of Facilities and Support Services Transportation Services Section Disabled 437/ 687/ 939 20% Other (Specify) Mental Health 218/ 343 /469 10% Total 2186/ 3437/ 4,687 100% 12. Number of passenger seats available in your fleet as of 10/1/2016: AACOA (service provider) had 210 available seats on all revenue vehicles in 2016. Approximately 56 seats had been made available, on average, for 5310 passengers this past year. 13. Description of current vehicle fleet: include DHS owned, and all other vehicles. (Attach additional sheets, if needed) Year Make / model Capacity (Amb / Lift) Owner 2011 Cutaway Starcraft Allstar 14 / with lift AACOA 2011 Cutaway Starcraft Allstar 14 / with lift AACOA 2013 Cutaway Goshen Coach Implulse 14 / with lift AACOA 2015 Cutaway Goshen Coach Impulse 14 / with lift AACOA THESE ARE THE MOST COMMONLY USED VEHICLES FOR 5310 COORDINATED TRIPS OUT OF THE SERVICE PROVIDER FLEET 14. Project description narrative: (attached) 15. Does your agency contract with DHS? No If yes, for which DHS Program? Georgia Department of Human Services Page 7 Office of Facilities and Support Services Transportation Services Section PROJECT DESCRIPTION NARRATIVE INSTRUCTIONS FOR COMPLETING PROJECT DESCRIPTION 1-5. General Information – Enter the name of applicant organization, address, contact person and telephone number - if applicant is not the agency which will provide services, please provide an explanation in your Project Description. 6. Urban Status - An urbanized area has a population of 50,000 or more and is so designated by the U.S. Bureau of Census. Non-urbanized, rural or small urban area - these terms are used interchangeably to mean any area outside an urbanized area with a population of less than 50,000. 7. County (ies) to be served - List the county(s) in which service is to be provided in. 8. Project cost – Enter the total project cost from your estimated budget. 9. Types of service - Demand responsive includes dial-a-ride and door-to-door specialized service. Fixed route refers to service following an established route or schedule. 10. Operations - Specify the routine hours of service (example: 9:00 a.m. to 3 p.m.) and days of service (example; Monday to Friday). 11. Clients Served - Estimate the percent, within each client category, that your agency serves. 12. Project description - Fully discuss the items listed in section II-Application Package, B. Application Requirements. This section is your opportunity to describe the service to be provided and demonstrate the fiscal, managerial and operational capabilities of your organization. Describe the clientele that will be receiving the service; estimate the monthly number of passenger trips to be provided; document your organizations' ability to provide transportation service in an efficient and effective manner, including data such as operating cost/mile, passenger trips/vehicle mile, operating cost/passenger trip and any other information that reflects the quality and efficiency of your organization; list the type and number of personnel such as, drivers, dispatchers, mechanics, etc. and if the employees are paid or are volunteers and if they are full or part time; describe provisions made to ensure proper maintenance of vehicles and indicate who will provide the maintenance; describe the driver hiring process and training given to the drivers; specify the percentage and dollar amount your organization is willing to contribute towards the total cost of your project (this is also your certification that the local match dollars are available) Once again, your application will be rated on your response to the elements in part I.D. of this guide. 13. Contractor status - circle yes if your organization provides services to DHS as a contractor or subcontractor. If your response is yes, then list the DHS program that you provide services for. Examples of these programs would be Aging Services, Mental Health, Developmental Disabilities and Addictive Diseases, DFCS, Rehabilitative Services, etc. Georgia Department of Human Services Page 8 Office of Facilities and Support Services Transportation Services Section Georgia Department of Human Services Page 9 Office of Facilities and Support Services Transportation Services Section EXHIBIT 18 SAMPLE PUBLIC NOTICE FOR SECTION 5310/5317 The __The Lower Savannah Council of Government is applying for funding under the Section 5310/5317 (Private Nonprofit or Public Body) Elderly and Disabled Transportation Program to meet the special needs of the elderly and disabled located in _Aiken and Edgefield County. To assure that private for-profit transportation providers have a fair and (City/County) timely opportunity to participate in the development of this program, the Lower Savannah Council of Government solicits private sector input and participation during the (Private Nonprofit or Public Body) planning process. Any private for-profit transportation operator interested in providing any or all of the above services or participating in any or all of the above services should submit a written notice of intent by 15 days from date of this publication to: Georgia Department of Human Services Page 10 Office of Facilities and Support Services Transportation Services Section EXHIBIT 19 FEDERAL TRANSIT ADMINISTRATION CIVIL RIGHTS ASSURANCE The Lower Savannah Council of Government hereby certifies that, as a condition to receiving (Private Nonprofit or Public Body) Federal financial assistance under the Federal Transit Act of 1964, it will ensure that: 1. No person on the basis of race, color, or national origin, will be subjected to discrimination in the level and quality of transportation services and transit related benefits. 2. The Lower Savannah Council of Government will compile, maintain, and submit in a timely (Private Nonprofit or Public Body) manner Title VI information required by FTA Circular 1160.1A and in compliance with the Department of Transportation's Title VI regulation, 49 CFR Part 21.9.Z 3. The Lower Savannah Council of Government will make it known to the public that those person (Private Nonprofit or Public Body) or persons alleging discrimination on the basis of race, color, or national origin as it relates to the provision of transportation services and transit-related benefits may file a complaint with the Federal Transit Administration and/or the U.S. Department of Transportation. The person whose signature appears below is authorized to sign this assurance on behalf of the recipient. DATED: Signature Name and Title of Authorized Officer Georgia Department of Human Services Page 11 Office of Facilities and Support Services Transportation Services Section EXHIBIT 20 TITLE VI RIDERSHIP INFORMATION COUNTY: URBANIZED PORTION OF Aiken and Edgefield AGENCY: Lower Savannah Council of Government Percentage of Service Area Population By Minority Group ____69.1_____% White 73,880_________ _____24____% Black _____25,726___ ______5.4___% Hispanic _5861 ______4.5___% Asian-Pacific ______49___ ____0.01_____% Asian-Indian ____1,129____ _______0.001__% Native American ___134______ ___100___% TOTAL ___106,779______ Georgia Department of Human Services Page 12 Office of Facilities and Support Services Transportation Services Section EXHIBIT 21 STANDARD ASSURANCE OF COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 The _Lower Savannah Council of Government_ (hereinafter referred to as the (Private Nonprofit or Public Body) "Recipient") HEREBY AGREES THAT as a condition to receiving any Federal financial assistance from the Department of Transportation it will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000D-42 U.S.C. 2000D-4 (hereinafter referred to as the Act) and all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, Nondiscrimination Federally-Assisted Programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the Regulations) and other pertinent directives, to the end that in accordance with Act, Regulations, and other pertinent directives, no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Recipient receives Federal financial assistance from the Department of Transportation, including the Federal Transit Administration (FTA), and HEREBY GIVES ASSURANCE THAT it will promptly take any measures necessary to effectuate this agreement. This assurance is required by subsection 21.7(a) (1) of the Regulations. More specifically and without limiting the above general assurance, the Recipient hereby gives the following specific assurances with respect to the project: 1. That the Recipient agrees that each "program" and each "facility" as defined in subsections 21.23(e) and 21.23(b) of the Regulations, will be (with regard to a "program") conducted, or will be (with regard to a "facility") operated in compliance with all requirements imposed by, or pursuant to, the Regulations. 2. That the Recipient shall insert the following notification in all solicitations for bids for work or material subject to the Regulations and made in connection with a project under the Federal Transit Act of 1964, (The FTA Act) and, in adapted form in all proposals for negotiated agree- ments: The Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000D to 2000D-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally- Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. 3. That the Recipient shall insert the clauses of Appendix A of this assurance in every contract subject to the Act and the Regulations. 4. That the Recipient shall insert the clauses of Appendix B of this assurance, as a covenant running with the land, in any deed from the United States effecting a transfer of real property, structures, or improvements thereon, or interest therein. 5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the assurance shall extend to the entire facility and facilities operated in connection therewith. Georgia Department of Human Services Page 13 Office of Facilities and Support Services Transportation Services Section 6. That where the Recipient receives Federal financial assistance in the form, or for the acquisition of real property or an interest in real property, the assurance shall extend to rights to space on, over, or under such property. 7. That the Recipient shall include the appropriate clauses set forth in Appendix C of this assurance, as a covenant running with the land, in any future deeds, leases, permits, licenses, and similar agreements entered into by the Recipient with other parties; (a) for the subsequent transfer of real property acquired or improved under this project, and (b) for the construction or use of or access to space on, over or under real property acquired, or improved under this project. 8. That this assurance obligates the Recipient for the period during which Federal financial assistance is extended to the project, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property or interest therein or structures or improvements thereon, in which case the assurance obligates the Recipient or any transferee for the longer of the following periods: (a) the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or (b) the period during which the Recipient retains ownership or possession of the property. 9. The Recipient shall provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub grantees, contractors, subcontractors, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Act, the Regulations and this assurance. 10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Act, and Regulations, and this assurance. THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, contracts, property, discounts or other Federal financial assistance extended after the date hereof to the Recipient by the Department of Transportation under Federal Transit Programs and is binding on it, other recipients, sub grantees, contractors, subcontractors, transferees, successors in interest and other participants in the Federal Transit Program. The person or persons whose signatures appear below are authorized to sign this assurance on behalf of the Recipient. DATED:_____________________ __ _______________________________________ Signature of Authorized Officer Name and Title of Authorized Officer Attachments: Appendices A, B, and C Georgia Department of Human Services Page 14 Office of Facilities and Support Services Transportation Services Section (Appendix A to Title VI Assurance) During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "contractor") agrees as follows: 1. Compliance with Regulations: The contractor shall comply with the Regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation (hereinafter "DOT") Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter, referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. 2. Nondiscrimination: The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, sex or national origin in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. 3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin. 4. Information and Reports: The contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the Federal Transit Administration (FTA) to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information is required or a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the Recipient, or the Federal Transit Administration, as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of the contractor's noncompliance with the nondiscrimination provisions of this contract, the Recipient shall impose such contract sanctions as it or the Federal Transit Administration may determine to be appropriate, including, but not limited to: a. Withholding of payments to the contractor under the contract until the contractor complies, and/or b. Cancellation, termination or suspension of the contract in whole or in part. 6. Incorporation of Provisions: The contractor shall include provisions of paragraphs (1) through (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the Recipient or the Urban Mass Transportation Administration may direct as a means of enforcing such provisions including sanctions for non- compliance: Provided, however, that, in the event a contractor becomes involved in, or is threatened with litigation with a subcontractor or supplier as a result of such direction, the contractor may request the Recipient to enter into such litigation to protect the interests of the Recipient, and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States. Georgia Department of Human Services Page 15 Office of Facilities and Support Services Transportation Services Section (Appendix B to Title VI Assurance) The following clauses shall be included in any and all deeds effecting or recording the transfer of real property, structures or improvements thereon, or interest therein from the United States. (GRANTING CLAUSE) NOW, THEREFORE, the Department of Transportation, as authorized by law, and upon the condition that the Recipient will accept title to the lands and maintain the project constructed thereon, in accordance with the Federal Transit Act and the policies and procedures prescribed by the Federal Transit Administration of the Department of Transportation and, also in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation (hereinafter referred to as to the Regulations) pertaining to and effectuating the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252; 42 U.S.C. 2000D TO 2000D-4), does hereby remise, release, quitclaim and convey unto the ______Augusta Metropolitan Planning Organization_ (hereinafter referred to as the (Name of Applicant) "Recipient") all the right, title, and interest of the Department of Transportation in and to said lands described in Exhibit "A" attached hereto and made a part hereof. (HABENDUM CLAUSE) TO HAVE AND TO HOLD said lands and interests therein unto the Recipient and its successors forever, subject, however, to the covenants, conditions, restrictions and reservations herein contained as follows, which will remain in effect for the period during which the real property or structures are used for a purpose for which Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits and shall be binding on the Recipient, its successors and assigns. The Recipient, in consideration of the conveyance of said lands and interests in lands, does hereby covenant and agree as a covenant running with the land for itself, it successors and assigns, that (1) no person shall on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination with regard to any facility located wholly or in part on, over and under such land hereby conveyed (,) (and)* (2) that the Recipient shall use the lands and interests in lands so conveyed, in compliance with all requirements imposed or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended (,) and (3) that in the event of breach of any of the above-mentioned nondiscrimination conditions, the Department shall have a right to re-enter said lands and facilities on said land, and the above described land and facilities shall thereon revert to and vest in and become the absolute property of the Department of Transportation and its assigns as such interest existed prior to this instruction.* *Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to effectuate the purposes of Title VI of the Civil Rights Act of 1964. Georgia Department of Human Services Page 16 Office of Facilities and Support Services Transportation Services Section (Appendix C to Title VI Assurance) The following clauses shall be included in all deeds, licenses, leases, permits, or similar instruments entered into by the ___ Augusta Metropolitan Planning Organization (hereinafter referred to as the “Recipient") (Name of Applicant) pursuant to the provisions of Assurance 10(a). The (grantee, licensee, lessee, permittee, etc., as appropriate) for herself/himself, his/her heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add "as a covenant running with the land") that in the event facilities are constructed, maintained, or otherwise operated on the said property described in this (add, license, lease, permit, etc.) for a purpose for which a Department of Transportation program or activity is extended or for another purpose involving the provision of similar services or benefits, the (grantees, licensee, lessee, permittee, etc.) shall maintain and operate such facilities and services in compliance with all other requirements imposed pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964; and as said Regulations may be amended. (Include in licenses, leases, permits, etc.)* That in the event of breach of any of the above nondiscrimination covenants, the Recipient shall have the right to terminate the (license, lease, permit, etc.) and to re-enter and repossess said land and the facilities thereon, and hold the same as if said (license, lease, permit, etc.) had never been made or issued. (Include in deeds)* That in the event of breach of any of the above nondiscrimination covenants, the Recipient shall have the right to re-enter said lands and the facilities thereon, the above described lands and facilities shall thereupon revert to and vest in and become the absolute property of the Recipient and its assigns. The following shall be included in all deeds, licenses, leases, permits, or similar agreements entered into by the Recipient pursuant to the provisions of Assurance 7(b). The (grantee, licensee, lessee, permittee, etc., as appropriate) for herself/himself, his/her personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add "as a covenant running with the land") that (1) no person on the ground of race, color, or national origin shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such land and the furnishing of services thereon, no person on the ground of race, color, or national origin shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination and (3) that the (grantee, licensee, lessee, permittee, etc.) shall use the premises in compliance with all other requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964), and as said Regulations may be amended. (Include in licenses, leases, permits, etc.)* That in the event of breach of any of the above nondiscrimination covenants, the Recipient shall have the right to terminate the (license, lease, permit, etc.) and to re-enter and repossess said land and the facilities thereon, and hold the same as if said (license, lease, permit, etc.) had never been made or issued. Georgia Department of Human Services Page 17 Office of Facilities and Support Services Transportation Services Section (Include in deeds)* That in the event of breach of any of the above nondiscrimination covenants, the Recipient shall have the right to re-enter said lands and the facilities thereon, and the above described lands and facilities shall thereupon revert to and vest in and become the absolute property of the Recipient and its assigns. *Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to effectuate the purposes of Title VI of the Civil Rights Act of 1964. Georgia Department of Human Services Page 18 Office of Facilities and Support Services Transportation Services Section (Insert Exhibit 22) Georgia Department of Human Services Page 19 Office of Facilities and Support Services Transportation Services Section EXHIBIT 23 PRIVATE NONPROFIT or PUBLIC BODY BOARD RESOLUTION WHEREAS, THE (__Augusta Metropolitan Planning Organization) hereinafter referred to (Legal Name of Organization) as the "Applicant" has requested assistance from the Georgia Department of Human Services for the purpose of capital assistance; and WHEREAS, this project is considered to be important and necessary to public transportation in _Aiken and Edgefield County____________________________; and (City/County) THAT the Applicant while making application to or receiving grants from the Federal Transit Administration will comply with the Federal statutes, regulations, executive orders and administrative requirements as listed in Appendix A of the FTA Circular FTA C 9070.1C and as also included in Appendix B of the Georgia Department of Human Services State Management Plan and Application Package for Elderly and Disabled Transportation inclusive; THAT the Applicant has or will make available in the required amounts non-federal funds to meet local share requirements; THAT _____________________________________________________ is empowered to sign (Name and Title of Designated Official) contract on behalf of the Applicant; and THAT the above named official may sign on behalf of the Applicant any assurance, certification, or other documentation that may be required as a part of the application submitted. Passed this ____________________________day of ____________, 20___ _______________________________________________________________ Board Chairman Signed, sealed and delivered this ________________________day of ____________________, 20____ in the presence of: ____________________________________ _________________________________ Witness Notary Public - Notary Seal Georgia Department of Human Services Page 20 Office of Facilities and Support Services Transportation Services Section EXHIBIT 24 Georgia Department of Human Services Coordinated Transportation System Federal Transit Administration Section 5310 Grant Procurement & DBE Documentation DHS Region: 7 Amount of 5310 Funds in FY17 Contract: $125,000 ($62,500 contract to LSCOG for Mobility Management too) Contractor: Lower Savannah Council of Governments Did you provide direct transportation services to consumers with some or all the 5310 funds you received from DHS? LSCOG procured a service provider for 5310 trips and LSCOG staff provided the mobility management services. Did you purchase transportation services (i.e., trips from a subcontractor) with any the 5310 funds you received from DHS? If yes, please detail procurements below. Yes. A solicitation for POS was released on March 29, 2017. The Request for Proposals closed on April 24, 2017. The first selected Offeror declined the contract shortly before the start date, so LSCOG offered a contract to the second Offeror and it was accepted by Aiken Area Council on Aging (AACOA) also dba Aiken Senior Life Services. Do you have written procurement procedures that comply with FTA C 4220.1F? Yes Did you purchase goods or services (other than purchasing trips from a subcontractor) with any the 5310 funds you received from DHS? If yes, please detail procurements below. No If you did not purchase transportation services from subcontractors or purchase other goods and services with the 5310 funds, what were the 5310 funds used for? Purchases over $100,000 Name of Prime or Subcontractor Item Procured Sealed bid or RFP? Name of Selected Bidder/Offeror Does this entity qualify as a DBE? If yes, attach documentation. How many Bidders/Offerors responded? Was the Invitation to Bid or RFP publicly advertised? Total Cost (5310 only) Georgia Department of Human Services Page 21 Office of Facilities and Support Services Transportation Services Section Lower Savannah Council of Governments Purchase of Service Transportation RFP Aiken Area Council on Aging Not a DBE 2 Yes No 5310 funds used for the actual procurement process. 5310 funds went for a POS contract offer of $125,000. Small Purchases ($3,001 - $99,999) Name of Prime or Subcontractor Item Procured From whom was it purchased? Does this entity qualify as a DBE? If yes, attach documentation. Cost How many quotes were requested and received before making this purchase? Are the quotes available for review? Micro-purchases (less than $3,000) Name of Prime or Subcontractor Item Procured From whom was it purchased? Does this entity qualify as a DBE? If yes, attach documentation. Cost Is documentation available to support this purchase as being fair and equitably distributed? Georgia Department of Human Services Page 22 Office of Facilities and Support Services Transportation Services Section Georgia Department of Human Services Page 23 Office of Facilities and Support Services Transportation Services Section EXHIBIT 25 Sample Memo for the adoption of the DHS Title VI Plan To Whom It May Concern: In Lieu of developing a separate Title VI Plan, Xyz Contractor, Inc. agrees to adopt and comply with the Georgia Department of Human Services, Transportation Services Section’s Title VI Plan, updated February 2011. The adopted Title VI Plan is attached for reference. Sincerely, _____________________________________ (Signature) _____________________________________ (Title) _____________________________________ (Date) Georgia Department of Human Services Page 24 Office of Facilities and Support Services Transportation Services Section EXHIBIT 26 SECTION 5310/5317 GRANT APPLICATION CHECKLIST PREPARED BY: ____Udomekong Udoko___________ PHONE: _706-821-1947__________ Indicate by N/A any items that are not applicable. 1. Project Description All sections of (Exhibit 17) complete. 2. Applicant Certifications Written certification on nonprofit or public body status Written certification of equivalent transportation services for persons with disabilities. 3. Copy of public notice or private enterprise notification (Exhibit 18) 4. Civil Rights Requirements a. FTA Civil Rights Assurance (Exhibit 19) b. Title VI Ridership (Exhibit 20) c. U.S. D.O.T. TITLE VI Assurance (Exhibit 21) 5. Certifications and Assurances for FTA Assistance All sections of (Exhibit 22) complete 6. Private Enterprise Coordination Private Nonprofit or Public Body Board Resolution (Exhibit 23) 7. Procurement & DBE Documentation (Exhibit 24) 8. N/A Memo for the adoption of the DHS Title VI Plan (Exhibit 25) LSCOG will not adopt DHS Title VI Plan as LSCOG has a FTA approved Title VI Plan of their own. 9. Original and one copy 10. Application Checklist (Exhibit 26) All above items have been addressed Georgia Department of Human Services Page 25 Office of Facilities and Support Services Transportation Services Section APPENDICES Georgia Department of Human Services Page 26 Office of Facilities and Support Services Transportation Services Section APPENDIX A PRIVATE ENTERPRISE COORDINATION REQUIREMENTS Requirements 1-3 are addressed in the application process. 1. The current participation of private providers in Section 5310/5317 supported services. 2. All efforts to provide written notice to private providers of proposed services. 3. All forums, meetings, hearings, or other opportunities for involving the private sector early in the project development process. The remaining requirements 4-9 are to be addressed, as appropriate, maintained on file and kept current by the applicant. 4. Description of private sector proposals, if any, offered for consideration, and the rationale for inclusion or exclusion. 5. Methods for periodically reviewing existing services to determine whether they can be provided more efficiently by the private sector. 6. Any locally established criteria for making public/private service decisions. 7. The local methodology for making true cost comparisons when there are two or more operators interested in providing service. 8. Any complaints from private operators and how these were resolved, and the local mechanism for resolving complaints. Georgia Department of Human Services Page 27 Office of Facilities and Support Services Transportation Services Section APPENDIX B LISTS OF STATUTES, REGULATIONS, EXECUTIVE ORDERS, AND ADMINISTRATIVE REQUIREMENTS APPLICABLE SECTION 5310/5317 (Briefly described and provided for the convenience of the applicant.) STATUTES Section 3(e) of the FTA Act, 49 U.S.C. 1602(E) which requires, among other things, the recipient to provide to the maximum extent feasible for the participation of private mass transportation companies. Section 12(c) of the FTA Act, 49 U.S.C. 1608(C) Which, among other things, prohibits discrimination on the basis of race, color, creed, national origin, sex or age. Section 5310/5317 of the FTA Act, 49 U.S.C. 1612 which provides, among other things, for the planning and design of mass transportation facilities to meet the special needs of the elderly and disabled. Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000(d) which, among other things, prohibits discrimination on the basis of race, color or national origin by recipients of Federal financial assistance. Title VII of the Civil Rights Act of 1964, 42 U.S.C. 2000(a) which, among other things, prohibits discrimination in employment. Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794 which, among other things, prohibits discrimination on the basis of handicap by recipients of Federal financial assistance. "Hatch Act,” 5 U.S.C. 1501, et seq. which, among other things, imposes certain restrictions on political activities of recipients of federal financial assistance. "Buy America Requirements," Section 5310/5317 of the Surface Transportation Assistance Act of 1982, P.L. 97-424. Which, among other things, requires that steel, cement and manufactured products procured under FTA-funded contracts of a certain size be of domestic manufacture or origin (with four exceptions). Contract Work and Safety Standards Act, 40 U.S.C. 327-333 which, among other things, establishes the required basis and conditions for hours of work and for overtime pay of laborers and mechanics, and directs the Department of Labor to formulate construction safety and health standards. National Environmental Policy Act of 1969, 42 U.S.C. 4321, ET. SEQ. which, among other things, prohibits Federal assistance that will adversely affect the quality of the environment. Federal Water Pollution Control Act, as amended by the Clean Water Act of 1977, 33 U.S.C. 1251, ET SEQ which, among other things, sets limits on pollutants discharged in international waterways and requires safeguard against spills from oil storage facilities. Georgia Department of Human Services Page 28 Office of Facilities and Support Services Transportation Services Section Clean Air Act of 1955, as amended, 42 U.S.C. 7401, ET SEQ. which, among other things, establishes national standards for vehicle emissions Energy Policy and Conservation Act, 42 U.S.C. 6321 which, among other things, authorizes development and implementation of state energy conservation plans. National Flood Insurance Act of 1969, 42 U.S.C. 4011, ET SEQ. which, among other things, authorizes a national flood insurance program. Flood Disaster Protection Act of 1973, 42 U.S.C. 4012A, ET SEQ. which among other things, requires the purchases of flood insurance by recipients of federal financial assistance who are located in areas having special flood hazards. The Safe, Accountable, Flexible, Efficient Transportation Equity Act, a Legacy for Users (Public Law 109-059) signed into law on August 10, 2005,and codified in 49 U.S.C. Chapter 53. REGULATIONS 49 C.F.R. Part 600, et seq. regulations promulgated by FTA 49 C.F.R. Parts 18,20,21, 23, 24, 25, 27, 29, 37, 38,639,661,663 and 665 regulations promulgated by the Department of Transportation governing Title VI of the Civil Rights Act of 1964, Minority Business Enterprise, Relocation and Land Acquisition, Uniform Relocation Assistance and Real Property Acquisition, Nondiscrimination on the Basis of Handicap, Drug-Free Workplace Act of 1988, Bus Testing, Transportation for Individuals with Disabilities, Pre-award and Post-delivery audits, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, New Restrictions on Lobbying, Capital Leases, 56 Fed. Reg. 51786, dated 10-15- 91, Buy America Requirements: Surface Transportation Assistance Act of 1982, respectively. 0 C.F.R. Part 601 regulations promulgated by the Department of Energy governing Restrictions on Lobbying. 36 C.F.R. Part 800 regulations promulgated by the Advisory Council on Historic Preservation. 46 C.F.R. Part 381 regulations promulgated by the Maritime Administration governing cargo preference requirements. 31 C.F.R. Part 205 regulations promulgated by the Department of Treasury governing letter of credit. 40 C.F.R. Part 15 regulations promulgated by the Environmental Protection Agency pertaining to administration of Clean Air and Water Pollution requirements for grantees. EXECUTIVE ORDERS E.O. 11988 which establishes certain specific requirements related to flood protection and control. E.O. 12372 which rescinds OMB Circular A-95 and establishes new requirements currently being implemented. Georgia Department of Human Services Page 29 Office of Facilities and Support Services Transportation Services Section APPENDIX B (continued) ADMINISTRATIVE REQUIREMENTS Office of Management and Budget (OMB) Circular A-87 which provides costs principles applicable to grants and contracts with State and local governments. Office of Management and Budget (OMB) Circular A-102 which provides uniform requirements for assistance to State and local governments. Federal Transit Administration Circular FTA C 9070.IF Dated May 1, 2009, Elderly Individuals and Individuals with disabilities Program Guidance and application Instructions Georgia Department of Human Services Page 30 Office of Facilities and Support Services Transportation Services Section APPENDIX C DEFINITIONS Applicant - A private nonprofit organization or public body which applies to the department for financial assistance under the Section 16 capital assistance program. Capital Equipment - Vehicles and ancillary support equipment with a multi-year usable life. For the purpose of this program this includes, but is not limited to vehicles, radios, passenger shelters, etc. Elderly Person - All persons age 60 and over. Eligible Services - Transportation services intended for regular non-emergency passenger use with priority given to the elderly and disabled. Other services (e.g., special charters) are allowed, however, these must be incidental and not in conflict with regular schedules or services. Disabled Person - Individuals who, by reason of illness, injury, age, congenital malfunction, or other permanent or temporary incapacity or disability, including those who are non-ambulatory wheelchair bound and those with semi-ambulatory capabilities are unable, without special facilities or special planning or design, to utilize mass transportation facilities and services effectively. Incidental Use - The use of equipment or facilities purchased under this grant program for other than principle grant related purposes. Metropolitan Planning Organization (MPO) - Organizations designated by the Governor which, together with the state, are responsible for transportation planning in urbanized areas. Program of Projects means a list of projects to be funded in the grant application submitted to FTA by a State. The program of projects (POP) lists the sub recipients and indicates whether they are private non-profit agencies or local government authorities, designates the areas served (including rural areas), and identifies any tribal entities. In addition, the POP includes a brief description of the projects, total project cost and Federal share for each project, and the amount of funds used for program administration from the 10 percent allowed. Human Service Transportation means transportation services provided by or on behalf of a human service agency to provide access to agency services and/or to meet the basic, day-to-day mobility needs of transportation-disadvantaged populations, especially individuals with disabilities, older adults, and people with low incomes. Locally Developed Coordinated Public Transit-Human Services Transportation Plan means a plan that identifies the transportation needs of individuals with disabilities, older adults, and people with low incomes, provides strategies for meeting those local needs, and prioritizes transportation services for funding and implementation. Minority Communities – A community that has a percentage of minority population greater than the percentage of minority population in the state. Georgia Department of Human Services Page 31 Office of Facilities and Support Services Transportation Services Section Minority Individual – A person whose origins are in any of the black racial groups of Africa; a person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish or Portuguese culture or origin regardless of race; a person who is an American Indian, Eskimo, Aleut, or Native Hawaiian; a person whose origins are from Japan, China, Taiwan, Korea, Vietnam, Laos, Cambodia, the Philippines, Samoa, Guam, the US Trust Territories of the Pacific, or the Northern Marianas; or a person whose origins are from India, Pakistan, or Bangladesh. Minority Organization – A small business concern which is at least 51 percent owned by one or more minority individuals or, in the case of a publicly owned business, at least 51 percent of the stock of which is owned by one or more minority individuals, and whose management and daily business operations are controlled by one or more of the minority owners. Nonprofit Organization - A corporation or association determined by the Secretary of the Treasury to be an organization described by 26 USC Section 501(C) which is exempt from taxation under Section 501(a) or 101 or one which has been determined under state law to be nonprofit and for which the department has received documentation certifying the status of nonprofit organization. Non-Urbanized Areas - Areas with a population of less than 50,000. Private - means nonpublic, to wit: bodies which are not municipalities or other political subdivisions of states; are not public agencies or instrumentalities of one or more states; are not Indian tribes; are not public corporations, boards, or commissions established under the law of any state; or are not subject to control by public authority, state or municipal. Recipient - An applicant which has been awarded financial assistance under the Section 5310/5317 capital assistance program. Sub-Recipient – means a private non-profit organization, if the public transportation service provided is unavailable, insufficient, or inappropriate; or a governmental authority that is approved by the State to coordinate services for elderly individuals and individuals with disabilities or certifies that there is not any non-profit organizations readily available in the area to provide services. Service Area – Is the geographic area which elderly and disabled clients will be served using funds from this grant. Transportation Improvement Program (TIP) - A list of transportation projects for which funding will be sought over a three to five year period prepared by the MPO representing an urbanized area. Urbanized Areas - Areas designated by the Bureau of Census, with a population of 50,000 or more. Georgia Department of Human Services Page 32 Office of Facilities and Support Services Transportation Services Section APPENDIX D REQUIRED CERTIFICATIONS FOR PURCHASES OF SERVICES Appendix D is not used as part of the application process for FTA Program 5310/5317 funds in the state of Georgia. Funds under this grant will be used in purchase of service agreements. Georgia Department of Human Services Page 33 Office of Facilities and Support Services Transportation Services Section APPENDIX E DHS COORDINATED TRANSPORTATION MAP (Attached as a Microsoft PowerPoint Document. File Name: MAP FY18) APPENDIX F DHS REGIONAL TRANSPORTATION COORDINATORS (Attached as a Microsoft Excel Document. File Name: Contact List1 with ZIPS) APPENDIX G FEDERAL REGISTER (www.fta.dot.gov) Commission Meeting Agenda 10/16/2018 2:00 PM Old Southern Feed Company Department: Department: Caption:Motion to allow the Administrator to meet with the Engineering, Utilities Departments and the Augusta Canal Authority to address the issues of the maintenance of the third level Canal in the area of the old Southern Feed Mill located on 7th Street at the Third Level Canal. (Approved by Public Services Committee October 9, 2018) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Resolution to Execute Metropolitan Transportation Planning Services Contract Department:Planning and Development Dept. Department:Planning and Development Dept. Caption:Motion to approve executing the Metropolitan Transportation Planning Services Contract between the Georgia Department of Transportation and the Augusta Planning and Development Department. (Approved by Public Services Committee October 9, 2018) Background:This grant is allocated each fiscal year and assists in funding several planning aspects within the Metropolitan Planning Agency (MPO) such as: Augusta Regional Transportation Study, Congestion Management Plan, Long Range Transportation Plan and local roadway construction…. The grant requires a 20 % local match. Analysis:Under the supervision of the Georgia Department of Transportation, the APDD must provide planning services to accomplish the work as stated in the Work Program. Financial Impact:This contract is an 80/20 match with the local match share of $39,440.96 for a total allocated amount of $197,204.96…. At this time, we are also requesting a 2018 Budget Amendment to increase the current local match of $20,910 by an additional $20,000 for a total local match of $40,910. Alternatives:Not executing this grant would result in the loss of funding for future roadway development and key studies for the areas that the MPO services which include: City of Blythe, City of Hephzibah, Augusta,GA., City of Grovetown, Augusta Public Transit, City of North Augusta, SC City of Aiken, SC, Aiken County, SC, Town of Burnsettown, SC, Town of New Ellenton, Edgefield County, SC Best Friends Express, and Lower Savannah Council of Government. Cover Memo Recommendation:To sign and execute the contract between Augusta Planning and Development Department and Georgia Department of Transportation. Funds are Available in the Following Accounts: Request an additional $20,000 in funds for the local match. It has been budgeted in 220016309 in 2018. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Augusta Judicial Center Return Air System and HVAC Upgrade Department:Central Services Department Department:Central Services Department Caption:Motion to approve the award of contract for the replacement of the Augusta Judicial Center Return Air System and HVAC Upgrade to Trane Commercial Systems Ingersoll Rand of Augusta in the amount of $142,973.00. RFP 18- 220 (Approved by Administrative Services Committee October 9, 2018) Background:The building construction was completed in 2011. Since this time the fourth floor has been unable to maintain a constant temperature setting and control the humidity within the space. An assessment was completed in 2017 which detailed the solution and path forward. The building is currently experiencing moisture and airflow issues that are mainly related to the HVAC system. Analysis:Trane Commercial System Ingersoll Rand submitted the lowest compliant bid of $142,973.00. The bid price is in line with the anticipated budget cost for this work Financial Impact:The cost of the Augusta Judicial Center Return Air System and HVAC Upgrade $142,973.00 Alternatives:1. Approve the award of contract for the Augusta Judicial Center Return Air System and HVAC Upgrade to Trane Commercial Systems Ingersoll Rand, of Augusta in the amount of $142,973.00. 2. Do not approve the purchase Recommendation:Approve award of contract for the Augusta Judicial Center Return Air System and HVAC Upgrade to Trans Commercial Systems Ingersoll Rand of Augusta in the amount of $142,973.00 Cover Memo Funds are Available in the Following Accounts: SPLOST 7 - Existing Facility Upgrades REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Request for Proposal Request for Proposals will be received at this office until Thursday, June 28, 2018 @ 3:00 p.m. for furnishing: RFP Item # 18-220 Augusta Judicial Center Return Air System and HVAC Upgrade For Augusta, GA – Central Services Department – Facilities Division RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Mandatory Pre Proposal Conference will be held on Wednesday, June 13, 2018, @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. A Mandatory Site Visit to follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, June 14, 2018, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful bidder(s). A 100% performance bond and a 100% payment bond will be required for award. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle May 17, 24, 31, June 7, 2018 Metro Courier May 17, 2018 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Addendum 1 Original 7 Copies Fee Proposal Compliance Review 10% Goal PFA ENGINEERING 1201 BROAD STREET, SUITE 3A AUGUSTA, GA 30901 DELTA ENGINEERING GROUP 204A PITCARIN WAY AUGUSTA, GA 30909 TRANE COMMERCIAL SYSTEMS INGERSOLL RAND 804 TRANE ROAD AUGUSTA, GA 30909 YES 205981 YES YES YES YES YES YES GOLD MECH SERVICES 1559 BROAD STREET AUGUSTA, GA. 30904 YES 181542 YES YES YES YES YES YES SOUTHEAST AUTOMATED SYSTEMS 1272 MERRY STREET AUGUSTA, GA 30909 TOTAL SYSTEMS COMMISSIONING 2148 HILLS AVE NW, SUITE 1 ATLANTA, GA 30318 RFP Opening Item #18-220 Augusta Judicial Center Return Air System and HVAC Upgrade for Augusta, GA- Central Services Department-Facilities Division RFP Due: Thursday, June 28, 2018 @ 3:00 p.m. Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 64 Total Electronic Notifications (Demandstar): 2 Total Number Specification Mailed to Local Vendors: 11 Pre Proposal Telephone Conference Attendees: 8 Total packages submitted: 2 Total Noncompliant: Page 1 of 1 TRANE COMMERCIAL SYSTEMS INGERSOLL RAND 804 TRANE ROAD AUGUSTA, GA 30909 GOLD MECH SERVICES 1559 BROAD STREET AUGUSTA, GA. 30904 TRANE COMMERCIAL SYSTEMS INGERSOLL RAND 804 TRANE ROAD AUGUSTA, GA 30909 GOLD MECH SERVICES 1559 BROAD STREET AUGUSTA, GA. 30904 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS 2. Qualifications & Experience (0-5)20 5 4 100 80 3. Organization & Approach (0-5)15 5 4 75 60 4. Scope of Services • Project specific experience (5) • Past performance on projects similar in nature (5) • Evidence that firm fully understands Owner’s goals and projected scope (5) (0-5)15 5 3.5 75 52.5 5. Schedule of Work (0-5)10 5 5 50 50 6. References (0-5)5 4.5 4.5 22.5 22.5 Within Richmond County 5 10 5 5 50 50 Within CSRA 5 6 0 0 Within Georgia 5 4 0 0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0 0  All Others 5 1 0 0 29.5 26 372.5 315 8. Presentation by Team (0-5)10 0 0 19 Q&A Response to Panel Questions (0-5)5 0 0 Lowest Fees 5 10 5 50 0 Second 5 6 5 0 30 Third 5 4 0 0 Forth 5 2 0 0 Fifth 5 1 0 0 Total Phase 2 - (Total Maximum Ranking 10 - Maximum Weighted Total Possible 75) 0 0 50 0 29.5 26 422.5 315 Procurement DepartmentRepresentative:______Nancy Williams_______________________________________ Procurement Department Completion Date: 7/20/18 Phase 2 (Option - Numbers 8-9) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: Cumulative Date: 7/20/18 Vendors Total (Total Possible Score 500) Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 375) Phase 1 RFP Opening Item #18-220 Augusta Judicial Center Return Air System and HVAC Upgrade for Augusta, GA- Central Services Department-Facilities Division Evaluation Meeting: Friday, July 20, 2018 @ 2:00 p.m. 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Scale 0 (Low) to 5 (High) Ranking of 0-5 (Enter a number value Weighted Scores 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the Compliance Department Kellie Irving Compliance Director MEMORANDUM To: From: Date: Subject: Takiyah Douse, Director, Central Services Department�Geri Sams, Director, Procurement Department /, Kellie Irving, Director, Compliance Departmen July 12, 2018 Augusta Judicial Center Return Air System and HVAC Upgrade Bid Item # 18-220 0 This Bidder/Offeror IS eligible for award.D This Bidder/Offeror IS NOT eligible for award. This memo is to transmit the review and concurrence of responsiveness and compliance by the bidder/offeror, Trane Commercial Systems• Augusta, Georgia code requires contractor(s} to meet the assigned LSBOP Utilization Goal or provide evidence of completing good faith efforts on state and local funded projects. The goal established for the Augusta Judicial Center Return Air System and HVAC Upgrade for Augusta, Georgia, Bid Item #18-220, is 10%. The bidder/offerer has committed to a minimum of 10% and has satisfied the good faith efforts. This bidder/offeror is eligible for award. Should this bidder/offerer be selected for this bid, upon award, the DBE Division will monitor the Contractor on a monthly basis to help ensure that they meet or exceed their committed goal for this project. Should you have questions, please contact me at (706) 826-1325. COMPLIANCE DEPARTMENT 535 Telfair Street Suite 710 Augusta, GA 30901 (706) 821-2406 Fax (706) 821-4228WWW.AUGUSTAGA.GOV Commission Meeting Agenda 10/16/2018 2:00 PM Executive Sessions Department: Department: Caption:Motion to approve the Commission honor the time frame set for our Executive Session of 11:00 am to 1:00 pm. and pass a resolution to: - Start the Executive Session meetings on time. - End the meeting at 1:00 pm. Items not addressed will be rescheduled - reconvene the executive session after completion of all committees. - Limit excessive debate. - Provide Executive Session agenda and supporting material to all commissioners by Friday of the prior week, same as the Commission agenda. - Package confidential or sensitive material as such. (Approved by Administrative Services Committee October 9, 2018) Background:We are doing our citizens a great disservice when they are sitting around waiting on their elected representatives who appear to have no regard for their time or daily obligations. Their time is money. We must stop wasting it. Request that you Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: Cover Memo REVIEWED AND APPROVED BY: Cover Memo From: Sent: To: Cc: Subiect: Commissioner Sammie Sias Thursday, SePtember 20,20L8 8:27 AM Lena Bonner Nancy Morawski; Natasha L. McFarley Executive Session Meetings Ms Bonner, please add the following item to the Administrative Service Committee agenda. Request the Commission honor the the time frame we set for our Executive Session of t t:OO am to l:00 pm. We are during our citizens a great disservice when they are sitting around waiting on their elected representatives who appiar to have no regard for their time or daily obligations. Their time is money. We must stop waiting it. Request that you pass this resolution to: - Start the Executive Session meetings on time - End the meeting at l:00 pm. Items not addressed will be rescheduled reconvene the executive session after completion of all committees. - Limit excessive debate - provide Executive Session agenda and supporting material to all commissioners by Friday of the prior week, same as the Commission agenda. - Package confidential or sensitive material as such. Commissioner Sias Sent from my iPad Please consider the environment before printing this email. This e-mail contains confidential information and is inlended only for the individual named. lf you are nol the named addressee, you should noi disseminate, distribute or copy this e-mail. please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. The City of Augusta accepts no liability for the content of this e-mail or for the consequences of any actions taken on the basis of the information provided. unless that information ts subsequenfly confirmed in writing. Any views or opinions presented in this e-mail are solely lhose of the author and do not necessarily represent those of the City of Augusta. E-mail transmissions cannol be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or incompleG, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the content of this message which arise as a result of the e-mail transmission. lf verification is required, please request a hard copy version. AED:1 04.1 Commission Meeting Agenda 10/16/2018 2:00 PM Extension of Service Delivery Strategy 2018 Department:Planning and Development Dept. Department:Planning and Development Dept. Caption:Motion to approve to applying for an extension from the Georgia Department of Community Affairs for the Service Delivery Strategy 2018 due October 31, 2018. (Approved by Administrative Services Committee October 9, 2018) Background:The SDS is update every ten years as part of the Comprehensive Plan. This document outlines the County’s obligation to maintain services throughout the designated areas including the Cities of Hephzibah and Blythe. Analysis:A 'FORM 5' is to be submitted for an extension to the October 31, 2018 deadline for the Service Delivery Strategy (SDS) to Department of Community Affairs (DCA) due to on-going discussions with Hephzibah and Blythe regarding roadway maintenance and ambulance response times. Financial Impact:Unclear at this time. Alternatives:No alternatives available. The SDS must be signed by each entity in order to be in compliance with DCA. Recommendation:Approve extension request until February 28, 2019 to work with the Cities of Hephzibah and Blythe regarding roadway maintenance and ambulance response times. Funds are Available in the Following Accounts: Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Accept and allocate funding ($325,000) for RCSO to implement the Hazard Mitigation Grant program Department:Richmond County Sheriff’s Office (RCSO) Department:Richmond County Sheriff’s Office (RCSO) Caption:Motion to accept and approve the allocation of funding for the Richmond County Sheriff's Office (RCSO) in the amount of $325,000 to implement the Hazard Mitigation Grant program. (Approved by Public Safety Committee October 9, 2018) Background:In May of 2017 the Augusta-Richmond County was awarded a grant through GEMA in the amount of $325,000 to enhance the generator system. The grant is administered by the Georgia Emergency Management Agency (GEMA). RCSO will use this funding to purchase specialized equipment for the replacement of a generator. Analysis:RCSO will use funding for the replacement of a generator. Financial Impact:Cash match funding will come from the general fund from the Gun buy back program. Please use account 273032110- 5316210. Alternatives:None Recommendation:Allocate funding in the amount of $325,000 to allow RCSO to implement the DHS Homeland Security Grant Program. Funds are Available in the Following Accounts: Cash match funding available in account 273032110-5316210 Org key for the grant will be in 220039273. REVIEWED AND APPROVED BY: Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM FY 2019 VOCA Allocation Grant Award Department: Department: Caption:Motion to accept the Federal Fiscal Year 2019 VOCA Allocation Grant Award from the Criminal Justice Coordinating Council (CJCC) for the period October 1, 2018 through September 30, 2019 in the amount of $61,710 with matching funds of $15,428 identified in the Solicitor's Office FY 2018 budget. (Approved by Public Safety Committee October 9, 2018) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Management of Cyber Center Parking Deck. Department:Administration Department:Administration Caption:Motion to approve recommendation for Augusta University to manage the Cyber Center Parking Deck. (Approved by Finance Committee October 10, 2018) Background:Construction of the Cyber Parking Deck is to be completed November 1, 2018. The deck, which has 775 spaces, is to serve various state agencies, tenants of the Georgia Technology Authority (GTA) buildings and provide parking for the public. With the completion of the deck it is necessary to determine how we will operate it. Deck operations can be broken into three components: day-to-day maintenance, capital improvements/maintenance and general management. Pursuant to a Parking Deck Agreement executed by the Georgia Technology Authority (GTA), GTA is obligated to pay for day- to-day maintenance. GTA intends to enter into a management agreement with a third party to maintain the Cyber campus, including the parking deck. Day-to-day maintenance would include changing light bulbs, maintaining the landscaping, keeping the deck clean, and similar duties. Augusta is responsible for capital improvements as well as capital maintenance expenditures. An example of a capital maintenance expense would be damage to the structure from a vehicle backing into a divider. General Management of the deck will include collecting payments for space rentals, collection of and depositing daily rentals, verifying that the facility is properly maintained, payment of expenses that are not day-to-day maintenance costs, dealing with patrons (i.e. complaints, damage to vehicles, etc.), advising of capital needs and related duties. ANALYSIS: Analysis:Please consider two primary options regarding general management: 1) Augusta could contract with Augusta University (AU) to provide management services, or 2) Augusta could undertake to manage the deck with our own staff. KEY Cover Memo POINTS: ? Construction Completion Date: November 1, 2018 ? Number of Spaces: 775 ? Number of Spaces leased to GTA: 450 ? Lease Term of parking deck site: 22 years (approximately the term of the bonds plus two years), subject to early termination (payment of outstanding bonds and 5 years of income to Augusta). ? Day to Day Maintenance obligation: GTA to pay ? Management: TBD ? Capital improvements: Augusta to pay Currently Augusta does not have any employees whose job descriptions would encompass management of a deck as it utilizes Augusta Riverfront, LLC to manage the Reynolds Street Parking Deck (RSPD). If Augusta were to undertake to manage the deck directly, it is highly probable that we would need to hire one full time and one part time employee and put in place a mechanism to respond to patron complaints, and handle other matters we currently do not have to address. We estimate those costs to be at least $45,000. AU manages several decks on the Medical Campus and is adept at dealing with issues associated with parking facilities. AU also has a working relationship with GTA (the primary user of the deck and the organization that must maintain the deck) and has a significant presence on the Cyber campus. AU has expressed interest in managing the deck and has indicated it would manage deck operations at a price similar to the fee currently charged by Augusta Riverfront, LLC for the management of the RSPD. Overall, contracting with AU seems to be the most efficient and cost-effective method of managing the deck. Financial Impact:Proposed management fee: $26,000 Management Expenses: paid from parking deck revenue Alternatives:Augusta could undertake to manage the deck with our own staff. Recommendation:Contract with Augusta University. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Patrick Feistel Department: Department: Caption:Motion to approve a request from Mr. Patrick Feistel for the abatement of the taxes for the Garden City Rescue Mission in downtown Augusta, Georgia. (Approved by Finance Committee October 10, 2018) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Committee meetings: Second and last Tuesdays of each month - 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) Commission Public Safety Committee Public Services Committee Administrative Services Committee Engineering Services Committee Date of Meeting _ Date of Meeting _ Date of Meeting _ Date of Me"ti"e-Oc?.-ed EotS Date of Meeting Date of Meeting tl Finance Committee Contact Information for IndividuaUPresenter Making the Request: >e Telephone Number:o<- Fax Number: 2 O E-Mail Address: 3a?o/ Caption/Topic of Discussion to be placed on the Agenda: Please send this request form to the Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 following address: Telephone Number: 7 06-821-1820 Fax Number: 706-821-1838 E-Mail Address: nmorawski@augustaga.gov Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,s OIfice no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and 5:00 p.m. on the Tuesday preceding the Commiffee meeting of the following week. A five- minute time limit will be allowed for presentations. 2018 RICHMOND COUNTY PROPERTY TAX STATEMENT Steven B. Kendrick Richmond County Tax Commissioner 535 Telfair St. - Suite 100 . Augusta, Georgia 30901 Phone (706) 821-2391 . Fax (706) B2j-2419 Pay taxes online at www.arctax.com PROPEBTY OWNER(S)MAP CODE LOCATION BILL #DISTRICT AUGUSTA DIALYSIS RESEARCH FOUNDATION INC 047-3-t02-00-0 828 FENWICK ST 20 I 8-6040s3 )01 URBAN SERVICE DISTRIC! VALUE VALUE ACBES FAIR [,lARKET VALUE DUE DATE BILLI NG DATE OISCOUNT DATE EXEMPTIONS 355,030 19,602 0.4s 374,632 t1/15/2018 09/15/2018 t0/05t20t8 OESCRI PTION 828 FENWICK ST ] IIIARKET VALUE 4O% ASSESSED VALUE LESS EXE[/PTIONS TAXABLE VALUE fu]ILLAGE RATE GROSS TAX LESS CREDITS NET TAX POUNTY CAPITAL OUTLAY ICOUNTY MAINT & OPERATION COTINTY SALES TAX CREDIT SOLID WASTE COLLECTION STREET LIGIIT CHARGE SCHOOL MAINT & OPERATION URBAN MAINT & OPER{ION URBAN SALES TAX CREDIT TOTAL 374,632 374,632 374,632 374,632 374,632 374,632 374,632 374,632 149,8521 t49,g52l t4g,g52l I 149,852 149,952 149,852 149,852 149,852 149,952 149,852 149,852 149,852 .778 16.055 6.299 19.96s 10.989 5.758 35.',730 I16.58 2,405.87 310.50 107.36 2,991.90 1,646.72 7,578.83 -943.92 -862.85 -1,806.77 I16.58 1,46t.g5 310.50 107.36 2,991.80 783.87 5,772.06 Fire 4.6v, Street Lights 1.2Y. Urban M&O 2.7Y" County M&O andCapital Outlay 28.9"/. qEACI T-OP-?QFTLOA T9 KEET F-QR-YOUR RECORDS AND RETUR^I BOTTOM PORTION WITH PAYMENT. Solid Waste 11.6v. ,ll,llllllll.lll,h,rllrlrlr,llll,ltl,rhltt,hrl,ht!lllt.,.,rr, AADC 373 24 t3 4596 I MB 0.424 AUGUSTA DIALYSIS RESEARCH FOUNDAIION INC114 FULL MOON CTSAVANNAH, GA 3 I406-8528 iltililllil till fl ] ffi ilil ffi iltt ffi ilfl fl lll Make Check Payable to Richmond County Tax Commissioner and include bill number on check.! Check here rf making address change (see back) 401at0q053 571,65a 5??e0t e8181005 I 2g^18 Richmond Gounty Property Tax statement Steven B. Kendrick Richmond County Tax Commissioner 535 Telfair St. - Suite i00 .Augusta, Georgia 30901 Phone (706) 821-23S1.Fax (706) 821-2419 201 8 Current Discounl Amount Total 2018 Taxes Delinquent Amoilnl Grand Total Amount Due by/or on 101512018 s,772.06 -s3.54 5,718.52 0.00 5.718.52 Amount oue after 10/5/2018 but belore l1/15/201S 5,772.06 0.00 5.712.06 047-3-102-00-0 0q ?310a000 2018 RICHMOND COUNTY PROPERTY TAX STATEMENT Steven B. Kendrick Richmond County Tax Commissioner 535 Telfair St. - Suite 100 . Augusta, Georgia 3090'l Phone (706) 821-2391 . Fax (706) 821-2419 Pay taxes online at www.arctax.com PROPERTY OWNER(S)MAP CODE LOCATION BILL #DISTRICT AUGUSTA DIALYSIS RESEARCH FOLINDATION 1 /2 046-2-162-00-0 838 FENWICK ST 201 8-604050 )01 URBAN SERVICE DISTRIC] BU ItD ING VALUE LAND VALUE FAIB MARKET VALUE OUE DATE B] LLING DATE DISCOUNT DATE EXE[/PTICNS 36,272 20,910 0.16 57,182 tUt5l20t8 09t15/2018 I 0/05/20 1 8 DESCRIPTION 838 FENWICK ST FAiR MARKET VALUE 4O% ASSESSED VALUE EXEfulPTIONS TAXABLE VALUE MILLAGE RATE GROSS TAX LESS CREDITS NET TAX OUNTY CAPITAL OUTLAY OUNTY MAINT & OPERATION OUNTY SALES TAX CREDIT IREETLIGHT C}IARGE. . CHOOL MAINT & OPERATION RBAN MATNT & OPERATION RBAN SALES TAXCREDIT TOTAL 57,18i 5:1,lgi 57,t8i 57,182 57,182 517,182 57.182 22,873 22,8:73 22,873 22,973 n.sJ3 22,873 22,873 22,873 22,873 22,873 22,873 22,873 .778 16.055 6.299 t9.965 10.989 5.758 3s.730 17.80 367.23 107.36 456.66 25r.35 1,200.40 -144.08.: -t3t.70 -275.78 17.80 223.15 107.36 456.66 I19.6s 924.62 Fire 4.6Y. Street Lights--.1.2"/, -a Urban M&O 2.7"/" Solid 11.6'/. County M&O and Capital Outlay 28.9v" Your Countywide Tax Dollar Distribution \,1 q_ErAC1 lpPJQltr_loyre ILEE! FoLYquR RECeRes 1Np ?EilJR!! Bpuotvt ?oRrtoN wtrH PAYMENT 2o.18 Richmond Gounty Property Tax Statement Steven B. Kendrick Bichmond County Tax Commissioner 535 Telfair St. - Suite 100 .Augusta, Georgia 30901 Phone (706) 821-2391 . Fax (706) 821-2419 Irl,tlllr,l!,r,r.t,ltl,l,tlltillltrthlhililhlrrrt,llll,ll,ril **.**{+t+*ir***rriAUTor*ALL FoRAADC 320 133 51 31168 I ABO.4O8 AUGUSTA DIALYSIS RESEARCH FOLTNDATION I/2 114 FULL MOON CT SAVANNAH, GA 3 I406.8528 Make Check Payable to: Flichmond County Tax Commissioner and include bill number on check. n Check here ii making address chanqe (see back) 201 I Current Discount Amount Iotal 2018 Texes Delinquenl Amotrnt Grand Total Amount Due by,'or on 10/5/2018 924.62 -8.17 916.45 0.00 9t6.45 Amount oue aftBr 1 0/5/201 8 but betore 1 1 /1 5/201 I 924.62 0.00 924.62 046-2-t62-00-0 0qta1te000 e0l,at0q05u 11hq5 leqha a01,81,085 2018 RICHMOND COUNTY PROPERTY TAX STATEMENT Steven B. Kendrick Richmond County Tax Commissioner 535 Telfair St. - Suite I00 .Augusta, Georgia 3090i Phone (706) 821-2391.Fax (706) 821-2419 Pay taxes online at www.arctax.com PROPERTY OWNER(S)MAP CODE LOCATION BILL #DISTRICT AUGUSTA DIALYSIS RESEARCH FOLTNDATION INC 046-4-099-00-0 836 FENWICK ST 20 I 8-60405 I )01 URBAN SERVICE DISTRICI SUILDING VALUE LAND VALUE ACBES FAIR I.4ARKEl VALUE OUE OATE EILLING DATE DiSCOUNT DATE EXEI,4PTIONS 0 5,227 0.12 \ ))1 1llt5l20t8 09/15t20r8 t0/0s/2018 DESCRI PTION 836 FENWICK ST FAIR MARKET VALUE 40% ASSESSED VALIJE LESS EXEMPTIONS IAXABLE VALUE fu]ILLAGE RATE GROSS TAX LESS CREDITS NET TAX )UNTY CAPITAL OUTLAY )UNTY MAINT & OPERATION )UNTY SALES TAX CREDIT ]REET LIGHT CHARGE ]HOOL MAINT & OPERATION IBAN MAINT & OPERATION IBAN SALES TAX CREDIT 5,22" 5;22', \ )')', s22i \ ))1 5,2/i 5,221 2,091 ,2,A91 2,091 2,091 2,591 2,091 2,091 2,A91 2,091 2,091 2,091 2,091 .778 16.055 6.299 t9.965 r0.989 5.758 35.730 1.63 33.57 t07 36 41.75 22.98 207.29 -13.17 -12.04 -25.21 r.63 20.40 fi7.36 41.75 10.94 182.08 Fire 4.6'/' Street 1.2"/" Solid Waste 11.6"/" Urban M&O 2.7"/, County M&O and Capital Outlay 28.9"/" Your Countywide Tax Dollar Distributionq:\-LErlCJl i9LFqnilaATa KEEP FcR i'CUF ,|ECC1DS Ai':D nETuili't BO':-TOivi PCfrTrON t','iTii FAl iviErtti 2o18 Richmond Gounty Property Tax Statement Steven B. Kendrick Richmond County Tax Commissioner 535 Tellair St. - Suite 100 . Augusta, Georgia 30901 Phone (706) 821-2391 .Fax (706) 821-2419 iluilllilffi iluil1ilil ilil ilil til] ililffi llil Make Check Payable to: Richmond County Tax Commissioner and include bill number on check.n Check here if making address chanqe (see back) ,rlrlllrlllltllt,ll,tlrtrrtt,ltll,ltl,,llltt,ltrl,ltttlllt,,,,t!, ***AUTO++MIXED AADC 173 24 13 4596 I MB 0.424 AUGUSTA DIALYSIS RESEARCH FOLTNDATION INC I14 FULL MOON CT SAVANNAH, GA 3 I406-8528 2018 Current 0iscount Amount fotal 2018 TaYes Delinquent Amount Grand Total Amount Due bylor on 10i5l2018 182.08 -0.75 181.33 0.00 181.33 Amount Dre attBr 10/5/2018 but before 11h512018 182.08 0.00 182.08 201 8-6040s l 0tttq055000 aBlSbur{051 18133 1,8e08 801,81005 oo6 2018 RICHMOND COUNTY PROPERTY TAX STATEMENT Steven B. Kendrick Richmond County Tax Commissioner 535 Telfair St. - Suite 100 . Augusta, Georgia 309C.1 Phone (706) BZ1-2391.Fax (706) 821-Z4tg Pay taxes online at www.arctax.com PROPEBTY OWNER(S)MAP CODE LOCATION BILL # I OtSrRtCr AUGUSTA DIALYSIS RESEARCH FOLTNDATION INC 046-4- I 00-00-0 834 FENWICK ST 2018-604052 loor unaeN sERvrcE DrsrRrcrBUILOING VALUE LAND ACRES FAIB MARKET VALUE DUE DATE BILLING DATE OiSCOUNT DAiE EXE]VPTIONS 0 5,663 0.13 5,663 1U15t2018 09/15t20t8 I 0/0s/20 I 8 DESCR IPTION 834 FENWICK ST FAIR MARKET VALUE 40% ASSESSED VALUE LESS EXEfulPTIONS TAXABLE VALUE illILLAGE RATE GROSS TAX LESS CREDITS NET TAX:UUNTYCAPITAL OUTLAY IOUNTY MAINT & OPERATTON OLINTY SALES TAX CREDIT TREET LIGHT CHARGE CHOOL MAINT & OPERATION RBAN MAINT & OPERATION RBAN SALES TAX CREDIT 5 5, 5 5 5- 2,265 2,265 2,265 2,265 2,265 2,265 2,265 2,265 2,265 2,265 2,265 2,265 .778 16.055 6.299 19.965 10.989 5.7s8 3s.730 1.76 36.36 rc736 4s.22 24.89 21s.59 -14.27 -13.04 -27.31 1.76 22.09 107.36 4s.22 I 1.85 188.28 Street Lights----\1.2"/' 2 Urban M&O 2.7v" Solid Waste 11.6v, County M&O andCapital Outlay 28.9"/, c> 2(J18 Richmond Gounty property Thx statement Steven B. Kendrick Richmond County Tax Commissioner 535 Telfair St - Suite 100 .Augusta, Georgia 3090i Phone (706) 821-2391.Fax (706) 821-2419 ,ll,llllllll,lll,lt,rlltlrlr,ltll,hl,,ltltrrltrl.ltttlltt,,,,u, ***ili*******'*****AUTO**MIXED AADC 373 24 l3 4596 I MB 0.424 AUGUSTA DIALYSIS RESEARCH FOLINDATION INC114 FULL MOON CT SAVANNAH, GA 3 I406-8528 I ilffi ilfl flil il]ruflilfiil ]tiluffi ilt lln Make Check Payable to: Richmond County Tax Commissioner and include bill number on check.tr Check here if making address change (see back) aE18t0qCI5e 1,8?q7 188a8 e018I005 q 2018 Current Discount Amounl Total 2018 Taxes Delinquent Amorrnl Grand Total Amount Due bylor on l0/5/2018 188.28 -0.8 r 181.47 0.00 t87.41 Amount Due after 10/5/2018 but before tlll'lallg r 88.28 0.00 r 88.28 Your 0qbq100008 Commission Meeting Agenda 10/16/2018 2:00 PM Acquisition of permanent easement & temporary construction easement from Patrick Norris et al. Department:Engineering Services Department:Engineering Services Caption:Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary construction easement (Parcel 166-0-023-03-0) 4252-D Windsor Spring Road. (Approved by Engineering Services Committee October 9, 2018) Background:There are title issues therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 10,377 square feet of permanent easement and 3,016 square feet of temporary construction easement. The appraised value is $2,745.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 514043490-5411120 J/L 81500100-5411120 REVIEWED AND APPROVED BY:Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Acquisition of permanent easement and temporary construction easement to Richmond County, Georgia from the property of the Estate of Betty Jean Nixon. Department:Engineering Services Department:Engineering Services Caption:Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary easement (Parcel 166-0-023-04-0) 4252-E Windsor Spring Road. (Approved by Engineering Services Committee October 9, 2018) Background:Due to the property owner being deceased, the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,221 square feet of permanent easement and 2,491 square feet of temporary easement. The appraised value is $1,930.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 514043490-5411120 J/L 81500100-5411120 REVIEWED AND APPROVED BY: Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Emergency Network Services ITS Network Maintenance and Monitoring Department:Engineering Department:Engineering Caption:Motion to approve and receive as information the maintenance and monitoring services for the new Traffic Engineering ITS network in the amount of $75,000 funded thru SPLOST VI. Also receive as information GTS Solutions providing the required emergency services as determined by the Augusta Engineering Department (AED). (Approved by Engineering Services Committee October 9, 2018) Background:The Intelligent Transportation System (ITS) Project is currently under construction by the AED. This project, when complete, will connect numerous traffic engineering devices together utilizing fiber optics and high speed communications in one cohesive network. Analysis:During the design and implementation of this project, no consideration was given to how to maintain and secure the network after it had been completed. The Traffic Engineering network is not complete, but it is far enough along to need immediate monitoring and ongoing maintenance. This emergency procurement will provide the Augusta Engineering Department with a highly qualified contractor to protect the network from outside intrusion, as well as allow him to monitor and maintain the network hardware and software systems. Financial Impact:The cost to provide the network monitoring and security services is $14,640 per month for a period of 5 months for a total of approximately $75,000 and all costs are funded thru SPLOST VI account number 328-041110-52.12999/212828104-52.12999. Alternatives:1)Approve and receive as information the maintenance and monitoring services for the new Traffic Engineering ITS network in the amount of $75,000 funded thru SPLOST VI. Also receive as information GTS Solutions providing the required Cover Memo emergency services as determined by the Augusta Engineering Department (AED). 2)Do not approve and seek alternate funding source. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 328-041110-52.12999/212828104-52.12999 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Engineering Services for Utilities Department’s Fort Gordon 15th Street Collector Sanitary Sewer Project Department:Utilities Department:Utilities Caption:Motion to approve Engineering Services for AUD's Fort Gordon 15th Street Collector Sanitary Sewer Project to W.R. Toole Engineers, Inc. in the amount of $209,944.15. (Approved by Engineering Services Committee October 9, 2018) Background:Augusta Utilities Department (AUD) is the contracted water, sanitary sewer, and irrigation utility provider for Fort Gordon. Fort Gordon is undergoing a post-wide transformation with extensive new construction on the west side of post. This growth requires upgrading the 15th Street sanitary sewer to increase capacity. The cost for W.R. Toole’s engineering services will be recovered within AUD’s project budget paid by Fort Gordon. Analysis:Based upon their qualifications as preapproved consultants under RFQ #18-132 Engineering Consultant Services for Utilities, the Utilities Department recommends contracting with W.R. Toole Engineers, Inc. to perform engineering services for the Fort Gordon 15th Street Collector Sanitary Sewer project. Utilities Department requests approval in the amount of $209,944.15 to fund the proposed services. Financial Impact:$209,944.15 funding is available from the following accounts: 507043420-5212115 / 88880180-5212115 Alternatives:No alternatives are recommended. Recommendation:Recommend approval for Utilities Department to contract with W.R. Toole Engineers, Inc. for the proposed services in the amount of $209,944.15.Cover Memo Funds are Available in the Following Accounts: Funds are available in the following accounts: 507043420- 5212115 / 88880180-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo PR O J E C T M A P 15 T H . S T R E E T C O L L E C T O R S A N I T A R Y S E W E R AU G U S T A U T I L I T I E S DE P A R T M E N T 45 2 W A L K E R S T R E E T , S U I T E 2 0 0 AU G U S T A , G A 3 0 9 0 1 1005 Broad Street, Suite 200, Augusta, GA 30901 phone – 706.722.4114 * fax - 706.722.6219 * www.wrtoole.com W. R. Toole Engineers, Inc. Engineers * Consultants * Planners September 25, 2018 Augusta Utilities Department 360 Bay Street, Suite 180 Augusta, GA 30901 Attention: Mr. Steven M. Behrend, PE Subject: Professional Services Task Order #9 – 15th Street Sanitary Sewer Improvements TE Proposal # P-16052I Mr. Behrend: W. R. Toole Engineers, Inc. (WRTE) appreciates this opportunity to submit a proposal for Task Order #9. We understand that services completed under this second task order are to include the design of the 15th Street Sanitary Sewer Improvements Project. This proposal package includes our project approach, deliverables, schedule, and manhour/fee estimate. We appreciate this opportunity to continue our work on the Base and are available to initiate services immediately upon your notice to proceed. Sincerely, W. R. TOOLE ENGINEERS, INC. Erik Hammarlund, PE Vice President Attachments Augusta Utilities Department – 15th Street Sanitary Sewer Improvements Project Project Location & Background The proposed route for the sewer will generally follow the existing sanitary sewer alignment starting in the vicinity of the equalization basin and continuing north for approximately 3,000 linear feet to Range Road. The sewer then continues north along Range Road for approximately another 2,000 linear feet and finally along the east side of 15th Street for approximately 4,000 linear feet to the intersection of Lane Avenue. We assume that the new sewer will be located along the west side of 15th Street. 30% Preliminary Plans ▪ Using the field surveyed basemap, WRTE will develop 30% Preliminary Construction Plans. Preliminary Plans will include plan and profile and will be established for alignment verification. ▪ Specific attention will be directed to the tie-in- location, the road crossings, the coordination of future road improvements along 15th Street, and utility coordination. ▪ WRTE will initiate coordination with Fort Gordon DPW for proposed improvements along Range Road and 15th Street. ▪ WRTE will prepare a hydraulic model for confirming system flows and evaluating pipe size alternatives. ▪ WRTE will prepare an opinion of probable construction cost. ▪ WRTE will distribute digital copies of 30% plans to utility companies for review. WRTE will schedule a review meeting with utilities to review alignment proximity to other lines/structures. ▪ WRTE will facilitate a 30% Project Team Review Meeting. Easement Maps ▪ WRTE assumes that all proposed improvements will be located on Fort Gordon and will not require the preparation of separate easement maps. We will show project limits on the construction plans to define allowable work space for the contractors. Geotechnical Investigations ▪ Following the completion of 30% Preliminary Plans, WRTE will identify project areas with potentially deep excavation (greater than 10’). We will then discuss the need for soil borings to classify the soil and determine water table. ▪ Should any geotechnical investigations be necessary we will submit a separate proposal for these services. At this time we have budgeted a $10,000 allowance. ▪ WRTE proposes to utilize Soil and Materials Engineers, Inc (S&ME). Environmental Documentation/Studies • WRTE has contacted Kristi Hagood and requested any information on environmentally sensitive areas within proximity of the project. We will show these areas on our mapping as provided by Fort Gordon. • WRTE will continue to coordinate submittals with Kristi Hagood for NEPA document as prepared by others. • WRTE does not anticipate any additional environmental tasks/studies/permits. 60% Preliminary Plans ▪ Based on comments received from the 30% review meeting and utility coordination efforts, WRTE will complete 60% plans in a plan and profile format. ▪ During the 60% task WRTE will continue coordination with Fort Gordon DPW for proposed improvements and road encroachments. ▪ WRTE will continue utility coordination efforts with utility companies. ▪ WRTE will prepare an opinion of probable construction cost. ▪ WRTE will facilitate a 60% Project Team Review Meeting. 90% Preliminary Plans ▪ Based on comments received from the 60% review meeting and utility coordination efforts, WRTE will complete 90% plans in a plan and profile format. ▪ WRTE will prepare draft Contract Documents and Technical Specifications. ▪ During the 90% task WRTE will complete Fort Gordon DPW coordination. ▪ WRTE will prepare Erosion, Sedimentation, and Pollution Control Plans. We anticipate a three- phase (initial, intermediate, and final) erosion control plan format. ▪ WRTE will coordinate ES&PC design with DPW. ▪ WRTE will finalize utility coordination efforts with utility companies. ▪ WRTE will prepare an opinion of probable construction cost. ▪ WRTE will facilitate a 90% Project Team Review Meeting. 100% Final Construction Drawings ▪ WRTE will prepare a final deliverable for construction based on comments received during the 90% Plan review. ▪ Final plans will include all project specific and AUD details for construction. ▪ WRTE will prepare a final opinion of probable construction cost. Pre-Construction Services ▪ WRTE will assist AUD with bidding and advertising. ▪ WRTE will attend one (1) pre-bid meeting and will respond to contractor requests for information (RFI). ▪ WRTE will issue addenda as necessary prior to bid. ▪ WRTE will attend a bid opening, will review bids for general compliance and responsiveness. ▪ WRTE will issue a recommendation of award following bid review. ▪ WRTE will review material submittals. ▪ WRTE will complete a Notice of Intent prior to the pre-construction meeting. ▪ WRTE will attend one (1) pre-construction meeting. Contingency Allowance: A $20,000 contingency allowance has been established for this project for unforeseen project conditions that may warrant additional services. No work or fees will be invoiced towards this allowance budget without prior approval from AUD. Deliverables: The following deliverables were considered for calculation of direct costs and fee estimates. Each deliverable will include 3 hard copy sets and one complete digital file (pdf) unless otherwise noted. • 30% Preliminary Plans • Sub-surface investigation Report (If required) • 60% Preliminary Plan • 90% Plans and Contract Documents & Technical Specifications. We understand AUD will submit 90% Plans to the City of Augusta Planning & Development Department for distribution through the City review process (if necessary). WRTE will provide seven (7) sets of plans for the City review process. • 100% Construction Drawings, including Soil Erosion, Sedimentation and Pollution Control Plans and Contract Documents and Technical Specifications • Project Addenda, RFI responses. Anticipated Permits: The following permits are anticipated for construction: • Approval of Plans by DPW 9/25/2018 Fort Gordon ‐ 15th Street AUD Task Order #9 ‐ 15th St SS Engineering Design Item/ Task Description Pr i n c i p a l ‐In ‐Ch a r g e Se n i o r  En g i n e e r Pr o j e c t  Ma n a g e r En g i n e e r St a f f  En g i n e e r CA D  Op e r a t o r Ad m i n To t a l 30% Plans Project Management (2 Monthly Meetings) & Administrative (Invoicing)20 4 24 Site Visit 666 18 Utility Coordination (Distribute Plans to Utilities) ‐ Facilitate 1 Meeting 10 10 10 30 Prepare Plan Front End Sheets (Cover, Notes, Standard Details)24 20 26 Prepare Sanitary Sewer Plan and Profile 20 10 80 80 190 Prepare Quantity Take‐Off and Cost Estimate 220 22 Prepare hydraulic model to validate CH2 model ‐ confirm flows 420 24 Internal Quality Control (Plan Review)10 10 Initial DPW Coordination for 15th Street and Range Road  ‐ Future Road Improvements 10 20 Prepare 30% Submittal (3 Hardcopies and Digital Submittal)210 10 22 Attend 30% Plan Review Meeting & Prepare Meeting Minutes 10 8 18 Total 0 36 76 178 0 120 0 410 Personnel Est. Hours Rate/Hour Cost ($) Totals Principal‐In‐Charge 0 $215.00 $0.00 Senior Engineer 36 $195.00 $7,020.00 Project Manager 76 $155.00 $11,780.00 Engineer 178 $110.00 $19,580.00 Staff Engineer 0 $95.00 $0.00 Designer/CAD Operator 120 $75.00 $9,000.00 Administrator 0 $50.00 $0.00 1.  Total per Rate Schedule $47,380.00 $47,380.00 Additional Costs Other Direct Costs Number Rate Est. Cost ($) 5.  Total Other Direct Costs $0.00 6.  Maximum Amount of Contract Proposal (3) + (4) + (5)$47,380.00 Date: Project Location: Owner: Project Name: 9/25/2018 Fort Gordon ‐ 15th Street AUD Task Order #9 ‐ 15th St SS Engineering Design Item/ Task Description Pr i n c i p a l ‐In ‐Ch a r g e Se n i o r  En g i n e e r Pr o j e c t  Ma n a g e r En g i n e e r St a f f  En g i n e e r CA D  Op e r a t o r Ad m i n To t a l Geotechnical Project Management & Administrative 224 Coordinate with Geotechnical Subconsultant to determine drilling locations/provide mapping 24 6 Review geotechnical data and report recommendations 24 6 0 0 0 0 0 0 0 0 0 0 0 0 0 Total0 0 6 8 00014 Personnel Est. Hours Rate/Hour Cost ($) Totals Principal‐In‐Charge 0 $215.00 $0.00 Senior Engineer 0 $195.00 $0.00 Project Manager 6 $155.00 $930.00 Engineer 8 $110.00 $880.00 Staff Engineer 0 $95.00 $0.00 Designer/CAD Operator 0 $75.00 $0.00 Administrator 0 $50.00 $0.00 1.  Total per Rate Schedule $1,810.00 $1,810.00 Additional Costs Other Direct Costs Number Rate Est. Cost ($)      Travel (Miles) 0 $0.565 $0.00      Geotechnical Allowance 1 $10,000.00 $10,000.00 5.  Total Other Direct Costs $10,000.00 6.  Maximum Amount of Contract Proposal (3) + (4) + (5)$11,810.00 Date: Project Location: Owner: Project Name: 9/25/2018 Fort Gordon ‐ 15th Street AUD Task Order #9 ‐ 15th St SS Engineering Design Item/ Task Description Pr i n c i p a l ‐In ‐Ch a r g e Se n i o r  En g i n e e r Pr o j e c t  Ma n a g e r En g i n e e r St a f f  En g i n e e r CA D  Op e r a t o r Ad m i n To t a l 60% Plans Project Management (2 Monthly Meetings) & Administrative (Invoicing)20 4 24 Site Visit 44 8 Continue Utility Coordination 10 10 10 30 Revise Plan Front End Sheets (Cover, Notes, Standard Details, Special Details)220 20 42 Revise Sanitary Sewer Plan and Profile Sheets 10 10 60 60 140 Revise Quantity Take‐Off and Cost Estimate 210 12 Internal Quality Control (Plan Review)10 10 Continue coordination with DPW and future road improvements 10 10 Prepare hydraulic model ‐ evaluate alternatives 410 Prepare 60% Submittal (3 Hardcopies and Digital)210 10 22 Attend 60% Plan Review Meeting & Prepare Meeting Minutes 10 8 18 Total 0 20 74 142 0 100 0 336 Personnel Est. Hours Rate/Hour Cost ($) Totals Principal‐In‐Charge 0 $215.00 $0.00 Senior Engineer 20 $195.00 $3,900.00 Project Manager 74 $155.00 $11,470.00 Engineer 142 $110.00 $15,620.00 Staff Engineer 0 $95.00 $0.00 Designer/CAD Operator 100 $75.00 $7,500.00 Administrator 0 $50.00 $0.00 1.  Total per Rate Schedule $38,490.00 $38,490.00 Additional Costs Other Direct Costs Number Rate Est. Cost ($) 5.  Total Other Direct Costs $0.00 6.  Maximum Amount of Contract Proposal (3) + (4) + (5)$38,490.00 Date: Project Location: Owner: Project Name: 9/25/2018 Fort Gordon ‐ 15th Street AUD Task Order #9 ‐ 15th St SS Engineering Design Item/ Task Description Pr i n c i p a l ‐In ‐Ch a r g e Se n i o r  En g i n e e r Pr o j e c t  Ma n a g e r En g i n e e r St a f f  En g i n e e r CA D  Op e r a t o r Ad m i n To t a l 90% Plans Project Management (2 Monthly Meetings) & Administrative (Invoicing)20 4 24 Site Visit 44 8 Finalize Utility Coordination 10 10 10 30 Revise Plan Front End Sheets (Cover, Notes, Standard Details, Special Details)220 20 42 Revise Sanitary Sewer Plan and Profile Sheets 10 10 40 40 100 Prepare Three‐Phase Erosion Control Plans 40 40 80 Finalize Quantity Take‐Off and Cost Estimate 210 12 Prepare draft bid documents 10 20 30 Internal Quality Control (Plan Review)10 10 Revise hydraulic model ‐ evaluate alternatives 24 Final Coordination with DPW and future road improvements 44 Prepare 90% Submittal (3 Hardcopies and Digital)210 10 22 Attend 90% Plan Review Meeting & Prepare Meeting Minutes 10 8 0 Total 0 20 76 170 0 120 0 386 Personnel Est. Hours Rate/Hour Cost ($) Totals Principal‐In‐Charge 0 $215.00 $0.00 Senior Engineer 20 $195.00 $3,900.00 Project Manager 76 $155.00 $11,780.00 Engineer 170 $110.00 $18,700.00 Staff Engineer 0 $95.00 $0.00 Designer/CAD Operator 120 $75.00 $9,000.00 Administrator 0 $50.00 $0.00 1.  Total per Rate Schedule $43,380.00 $43,380.00 Additional Costs Other Direct Costs Number Rate Est. Cost ($) 5.  Total Other Direct Costs $0.00 6.  Maximum Amount of Contract Proposal (3) + (4) + (5)$43,380.00 Date: Project Location: Owner: Project Name: 9/25/2018 Fort Gordon ‐ 15th Street AUD Task Order #9 ‐ 15th St SS Engineering Design Item/ Task Description Pr i n c i p a l ‐In ‐Ch a r g e Se n i o r  En g i n e e r Pr o j e c t  Ma n a g e r En g i n e e r St a f f  En g i n e e r CA D  Op e r a t o r Ad m i n To t a l 100% Plans Project Management (2 Monthly Meetings) & Administrative (Invoicing)10 10 20 Finalize Construction Plans/Erosion Control Plans 10 40 40 90 Finalize Quantity Take‐Off and Cost Estimate 210 Finalize Bid Documents 420 Internal Quality Control (Plan Review)10 10 Prepare Final Plan Submittal (3 Hard Copies & Digital)220 20 42 0 0 0 0 0 0 0 0 Total 0 10 28 90 0 60 0 188 Personnel Est. Hours Rate/Hour Cost ($) Totals Principal‐In‐Charge 0 $215.00 $0.00 Senior Engineer 10 $195.00 $1,950.00 Project Manager 28 $155.00 $4,340.00 Engineer 90 $110.00 $9,900.00 Staff Engineer 0 $95.00 $0.00 Designer/CAD Operator 60 $75.00 $4,500.00 Administrator 0 $50.00 $0.00 1.  Total per Rate Schedule $20,690.00 $20,690.00 Additional Costs Other Direct Costs Number Rate Est. Cost ($)      Reproduction 1 $500.00 $500.00 5.  Total Other Direct Costs $500.00 6.  Maximum Amount of Contract Proposal (3) + (4) + (5)$21,190.00 Date: Project Location: Owner: Project Name: 9/25/2018 Fort Gordon ‐ 15th Street AUD Task Order #9 ‐ 15th St SS Engineering Design Item/ Task Description Pr i n c i p a l ‐In ‐Ch a r g e Se n i o r  En g i n e e r Pr o j e c t  Ma n a g e r En g i n e e r St a f f  En g i n e e r CA D  Op e r a t o r Ad m i n To t a l Pre‐Construction  Assist with Bidding and Advertising 224 0 Attend Pre‐Bid Meeting 22 4 0 Prepare Notice of Intent 24 2 0 Address RFI's and Issue Addenda 48 214 0 Attend Bid Opening, Review Bids, Prepare Recommendation for Award 44 2 0 Attend Pre‐Construction Meeting 2 2 0 Review Material Submittals 48 12 0 0 0 Total0 0 20 26 00652 Personnel Est. Hours Rate/Hour Cost ($) Totals Principal‐In‐Charge 0 $215.00 $0.00 Senior Engineer 0 $195.00 $0.00 Project Manager 20 $155.00 $3,100.00 Engineer 26 $110.00 $2,860.00 Staff Engineer 0 $95.00 $0.00 Designer/CAD Operator 0 $75.00 $0.00 Administrator 6 $50.00 $300.00 1.  Total per Rate Schedule $6,260.00 $6,260.00 Additional Costs Other Direct Costs Number Rate Est. Cost ($)      Travel (Miles) 0 $0.565 $0.00      Reproduction 5.  Total Other Direct Costs $0.00 6.  Maximum Amount of Contract Proposal (3) + (4) + (5)$6,260.00 Date: Project Location: Owner: Project Name: Date: 9/25/2018 Project Location: Fort Gordon ‐ 15th Street Owner: AUD Project Name: 15th St Sanitary Sewer Engineering Design Item/ Task Description WRTE Fees Subconsultant Fees and Allowances Design Services Summary Land Survey and Basemapping $3,680.00      Toole Survey Company (Field Surveying and Basemapping)$17,754.15 Task Order #8 30% Preliminary Plans $47,380.00 Task Order #9 Geotechnical Investigations (Allowance) $1,810.00      S&ME (See Note 1 Below)$10,000.00 60% Preliminary Plans $38,490.00 90% Final Plans $43,380.00 100% Final Construction Plans $21,190.00 Pre‐Construction Activities $6,260.00 Contingency Allowance (See Note 2 Below)$20,000.00 Total Fee (Prime) = $162,190.00 Total Fee (Subconsultants) = $47,754.15 Total for Task Order #8 and #9 = $209,944.15 Note 2:  A $20,000 contingency allowance has been established for this project for unforeseen project conditions that may warrant additional services.                 No work or fees will be invoiced towards this allowance budget without prior approval from AUD.  Note 1:  Toole Engineers to provide separate geotechnical scope of work and fee proposal.  No work to be completed without prior approval and authorization. Commission Meeting Agenda 10/16/2018 2:00 PM Engineering Services for Utilities Department’s Fort Gordon Cross Basin Lift Station and Force Main Project Department:Utilities Department:Utilities Caption:Motion to approve proposal from Goodwyn, Mills and Cawood, Inc. (GMC) to provide engineering services for Utilities Department’s Fort Gordon Cross Basin Lift Station and Force Main project in the amount of $344,000. (Approved by Engineering Services Committee October 9, 2018) Background:Augusta Utilities Department (AUD) is the contracted water, sanitary sewer, and irrigation utility provider for Fort Gordon. Fort Gordon is undergoing a post-wide transformation with new construction and renovation programs as the Cyber Center of Excellence. One impact of the Fort Gordon’s growth is the increase in wastewater flow in the AUD managed sanitary sewer collection system. AUD plans to accommodate the increase by rerouting more Fort Gordon wastewater flow to AUD’s Butler Creek Sanitary Sewer Interceptor utilizing the Cross Basin Lift Station and Force Main. The cost for GMC to provide engineering services will be recovered within AUD’s project budget paid by Fort Gordon. Analysis:Based upon their qualifications as preapproved consultants under RFQ #18-132 Engineering Consultant Services for Utilities, the Utilities Department recommends contracting with Goodwyn, Mills and Cawood, Inc. to perform engineering services for the Fort Gordon Cross Basin Lift Station and Force Main project. Utilities Department requests approval in the amount of $344,000.00 to fund the proposed services. Financial Impact:$344,000.00 funding is available from the following accounts: 507043420-5212115 / 88880190-5212115 Alternatives:No alternatives are recommended. Cover Memo Recommendation:Recommend approval for Utilities Department to contract with Goodwyn, Mills and Cawood, Inc. for the proposed services in the amount of $344,000.00. Funds are Available in the Following Accounts: Funds are available in the following accounts: 507043420- 5212115 / 88880190-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo 14 8 9 13 CHAMBERLAIN AVE RICE RD CENTRAL HOSPITAL RD N HOSPITAL RD BARNES AVEBARNES AVE BRAINARD AVE LANE AVELANE AVE CHAMBERLAIN AVE 8th AVE 41s t S T 38th S T 39th S T 19 t h S T 19 t h S T 22 n d S T 22 n d S T 23 r d S T 25 t h S T 25 t h S T 3rd AVE 3r d A V E B Y P A S S 28 t h S T 31 s t S T 32 n d S T RI C E R D 37th S T 36th S T B R A I N A R D A V E 40th S T RI C E D R KI L L B O U R N E S T 22nd S T 21712 TNG 013 34600 36700 36706 36710 36708 CROSS BASIN PUMPING STATION PROPOSED FORCE MAIN CONNECTION POINT TO COE CAMPUS SEWER SYSTEM EQUIPMENT: 01658 LIFT STATION NUMBER - EXISTING IS S U E D A T E DR A W I N G F I L E : W : \ C i v i l \ C A U G D w g \ C A U G 1 8 0 0 4 - A u g u s t a - F o r t G o r d o n U t i l i t y - C M A R \ C A D \ 0 1 B I D D R A W I N G S \ 0 1 G E N E R A L \ G 1 0 1 - S i t e P l a n . d w g PL O T T E D : A u g 1 6 , 2 0 1 8 - 3 : 5 0 p m 14 5 0 G r e e n e S t r e e t Su i t e 5 0 5 T 7 0 6 . 2 5 1 . 9 0 9 9 G M C N E T W O R K . C O M Au g u s t a , G A 3 0 9 0 1 DE S I G N E R : DR A W N B Y : EN G I N E E R : PR O J E C T M A N A G E R : MFMF 30 % S U B M I T T A L 60 % S U B M I T T A L 90 % S U B M I T T A L FI N A L 1 2 3 4 65 7 8 9 10 A E D G F H B C 1 2 3 4 65 7 8 9 10 FO R T G O R D O N - C M A R 15 T H S T . S E W E R - C R O S S B A S I N F O R C E M A I N AU G U S T A U T I L I T I E S D E P A R T M E N T GM C P r o j e c t C A U G 1 8 0 0 0 4 AJ SCALE: 0'200'400'400'800' 1" = 800' PROJECT SITE PLAN1 G-101 PR O J E C T S I T E P L A N CR O S S B A S I N F O R C E M A I N & P U M P I N G S T A T I O N G- 1 0 1 Commission Meeting Agenda 10/16/2018 2:00 PM Gordon Hwy Traffic Update Haynes Station, Sims Landing, Willhaven Department:Engineering Department:Engineering Caption:Motion to consider/approve funding recommendations from the Administrator to fund traffic study to address traffic issues along Gordon Hwy. between Dyess Parkway and Robinson Avenue, including the communities of Haynes Station, Sims Landing, and Willhaven Estates. (Approved by Engineering Services Committee October 9, 2018) Background:Recently, the Willhaven Estates Home Owners Association came before the Commission to address traffic and safety concerns at the entrance to their subdivision. In response, several traffic studies were performed and a meeting was setup between all relevant parties to discuss this issue and how to proceed in addressing those concerns. Analysis:Augusta Traffic Engineering has already conducted a traffic signal study at the intersection of Gordon Hwy and Willhaven Estates. This location did meet signal warrants under state and federal guidelines. A meeting was conducted on August 17, 2018, to discuss the issues facing not only Willhaven Estates, but also Sims Landing and Haynes Station. Attendees at the meeting included Augusta Engineering, Augusta Planning, Georgia DOT, a Willhaven HOA representative, Sims Landing representatives, and Haynes Station representatives. Several items were discussed including the problems facing this area and how to proceed in the future. Financial Impact:No immediate fiscal impact, future fiscal impacts to be determined. Alternatives:1) Approve and receive as information the update for traffic issues along Gordon Hwy. 2) Do not approve.Cover Memo Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM KIR Augusta I 044, LLC at the Augusta Exchange Deed of Dedication and Maintenance Agreement Department:Augusta Utilities Department:Augusta Utilities Caption:Motion to approve the Deed of Dedication and Maintenance Agreement from KIR Augusta I 044, LLC. (Approved by Engineering Services Committee October 9, 2018) Background:The Deed of Dedication and Maintenance Agreement are for 229 Robert C. Daniel Parkway (023-3-054-00-0) and 223 Robert C. Daniel Parkway (023-0-004-05-0), which are in front of the existing Target store. When developing these sites, KIR constructed a water distribution system and a gravity sanitary sewer system. Analysis:The systems have been completed and have passed all inspections. Financial Impact:None Alternatives:Disapprove the Deed of Dedication and Maintenance Agreement, from KIR Augusta I 044, LLC., and let the systems remain private. Recommendation:Approve the Deed of Dedication and Maintenance Agreement, from KIR Augusta I 044, LLC., and accept the water and gravity sanitary sewer into Augusta's systems. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Procurement of Chemical Feed Pumps for Highland Avenue Water Plant Backup Disinfection System. Department:Utilities Department:Utilities Caption:Motion to approve the procurement of Chemical Feed Pumps for Highland Avenue Water Treatment Plant to Tencarva in the amount of $51,845.00. (Approved by Engineering Services Committee October 9, 2018) Background:The Highland Avenue Water Treatment Plant includes a system to generate a sodium hypochlorite solution for use in water disinfection. The primary material used in the generation process is rock salt. We have experienced situations when the delivery of this material is unpredictable due to severe weather events. We are installing a secondary disinfection system using a higher concentration of sodium hypochlorite that we can purchase in bulk. We would prefer to use the same type of chemical feed equipment that is in use in other parts of our system. The feed pumps are Verderflex pumps and the sole supplier for these pumps in Georgia is Tencarva Machinery. The manufacturer has confirmed that Tencarva is the sole source supplier of their equipment to municipalities in Georgia. Analysis:is the only vendor allowed to sell Verderflex pumps in Georgia to water utilities. We have multiple installations of these pumps in our water treatment system and we would like to use the same pumps in this new application. This will provide efficiencies due to familiarity of the equipment by both operations and maintenance personnel, uniformity of spare parts and interchangeability within our system. Financial Impact:$51,845.00 From Budgeted Funds Alternatives:None Recommended Recommendation: Cover Memo Approve the sole source procurement of a Verderflex chemical feed system from Tencarva Machinery at a cost of $51,845.00. Funds are Available in the Following Accounts: 506043520-5425110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Section 319(h) CWA Grant - Biota Improvement in an Urban Stream Augusta Engineering Impaired Creeks Restoration Program Memorandum of Understanding with Savannah State University, Augusta University, and Phinizy Center Department:Engineering Department:Engineering Caption:Motion approve entering into Memorandum of Understanding (MOU) with two (2) Educational Institutions (Savannah State University, GA and Augusta University, GA), Nonprofit Organization (Phinizy Center) to assist in activities that are designed for stream restoration in local waterbodies. Also authorized Mayor to sign MOU as requested by the Augusta Engineering Department. (Approved by Engineering Services Committee October 9, 2018) Background:Augusta, Georgia three creeks are listed impaired due to not meeting instream water quality standards. Augusta, Georgia has been tasked through the stormwater NPDES MS4 Permit to develop and implement integrated management practices (IMP) designed to restore impaired waterbodies. The listed institutions/organization have professional staff with expertise related to design and study of IMPs for waterbody restoration. Augusta Engineering Department (AED) is presently working with these organizations on limited basis but there is a need to expand this limited professional partnership. Analysis:Partnering with these institutions will be a more cost effective approach and the MOU would allow these organizations to function as an extended arm of AED in delivery and implementation of received section 319(h) grant tasks described in the associated workplan. It will also provide continuity of ongoing efforts and assistance in seeking additional grants. Financial Impact:Grant is 60/40 federal/local funds match. Local match primarily in-kind match (staff time). Alternatives:1). Do not approve and lose received section 319(h) grant. Cover Memo Recommendation:Approve entering into Memorandum of Understanding (MOU) with two (2) Educational Institutions (Savannah State University, GA and Augusta University, GA), Nonprofit Organization (Phinizy Center) to assist in activities that are designed for stream restoration in local waterbodies. Also authorized Mayor to sign MOU as requested by the Augusta Engineering Department. Funds are Available in the Following Accounts: Activities are supported through AED engineering staff time (in- kind) and operational funds. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo 1 | 4 P a g e P h i n i z y C e n t e r f o r W a t e r S c i e n c e s M O U 1 0 3 1 2 0 1 4 v e r 1 MEMORANDUM OF UNDERSTANDING between Augusta, Georgia and [Entity Name] This Memorandum of Understanding (hereinafter “Memorandum”) made this _____ day of ___________________, 2018, by and between AUGUSTA, GEORGIA, as a political subdivision of the State of Georgia (hereinafter referred to as “Augusta, Georgia” or “Augusta”), as Party of the First Part, and [Entity Name] ___ (hereinafter referred to as “Institution “’) as Party of the Second Part. WHEREAS, the [Entity Name] is a professional/Nonprofit partnering entity assisting Augusta Engineering Department (AED) with the Section 319(h) Grant entitled, “Biota Improvement in an Urban Stream through Aquatic Habitat Restoration”; NOW, THEREFORE, as a desire of Augusta and [Entity Name] to properly coordinate the development and implementation of this grant, the parties hereby agree as follows: UNDERSTANDING: Augusta, Georgia and [Entity Name] do hereby agree to the following: 1. The [Entity Name] will provide services related to engineering design and study of Best Management Practices (BMPs) for aquatic habitat restoration, assistance in installation of those BMPs, field reconnaissance efforts, site and BMP selection efforts, survey assistance, data analysis, and report writing efforts as shown in the awarded grant document scope of work document. These activities will primarily be conducted through the work of professionals, as shown in the awarded grant document (Appendix A). These professional will be approved by Augusta Engineering Department prior to execution of MOU. 2. The [Entity Name] will provide Augusta with timesheets for each project task, using format approved by Augusta Engineering Department, for all personnel involved in this project as well as a brief summary of activities and percent completion for each project task for each quarterly reporting period as required by the grant. 3. Augusta shall contribute funds not to exceed the designated amount within the approved grant as shown in the 319(h) grant Scope of Work document. 2 | 3 P a g e 3 1 9 ( h ) G r a n t S c o p e o f W o r k D e l i v e r y M O U 09262018/V1 4. The [Entity Name] shall submit quarterly reimbursement claims with detailed description of work done during that quarter to AED within five days by end of the respective quarter. These reimbursement claims shall be prepared in a format acceptable by the AED with payment to University once funds have been received by the granting agency 5. Upon completion of the activities funded by Augusta, material produced under this MOU will become property of Augusta. However, with written permission from Augusta Engineering Department, the [Entity Name] has rights to use this material for their activities and scientific research purposes but must include Augusta personnel as designated collaborators and the following as proper identification of funding for the project: “The preparation of this report, map, document, project, etc., was financed in part through a grant from the U.S. Environmental Protection Agency under the Provisions of Section 319(h) of the Federal Water Pollution Control Act, as amended and Augusta, Georgia / Augusta Engineering Department.” Together with the month and year, the document was prepared and credit being given to the Environmental Protection Division of the Department of Natural resources, State of Georgia. DELIVERABLES: The [Entity Name] agrees to provide to Augusta Engineering Department any requested documentation required under this MOU. TIME: This MOU will remain in effect for the duration of the 319(h) awarded grant duration unless otherwise amended. TERMINATION: Both parties may terminate this MOU at any time by giving of forty-five (45) days written notice of such termination. Upon receipt of such notice of termination, [Entity Name] shall discontinue all work under this MOU. Data gathered and material produced will become property of Augusta. MISCELLANEOUS: 1. This Memorandum of Understanding shall be controlled by and construed in accordance with the laws of the State of Georgia. 3 | 3 P a g e 3 1 9 ( h ) G r a n t S c o p e o f W o r k D e l i v e r y M O U 09262018/V1 2. Any notice given under this Memorandum shall be deemed given when provided in writing to the following persons: TO AUGUSTA, GA: AUGUSTA, ENGINEERING DEPARTMENT ENGINEERING ADMINISTRATION ATTN: DIRECTOR OF ENGINEERING 452 WALKER STREET, SUITE 110, AUGUSTA, GEORGIA 30901 TO: [Entity Name]: ATTENTION: ______________________________ Address This Memorandum of Understanding is the entire agreement between the parties, and may not be amended, except by a writing executed by both parties. APPROVED: [Entity Name] AUGUSTA, GEORGIA By: _____________________________ By: ____________________________ Date: ___________________________ Date: __________________________ ATTEST: ATTEST: __________________________ Date:______________________________ Date:______________________________ Commission Meeting Agenda 10/16/2018 2:00 PM Street Light Request Haynes Station Section 7 (Copse Drive) Department:Engineerin (Traffic Engineering Division) Department:Engineerin (Traffic Engineering Division) Caption:Motion to approve the installation of thirteen streetlights on Copse Drive $85.00 per year. This is also to approve a new lighting tax district for the 50 lots associated with the above road. Requested by AED (Traffic). (Approved by Engineering Services Committee October 9, 2018) Background:The upfront cost of installation to include trenching, conductor, poles and lights is $23,206.00. The yearly cost for these lights will be $4,056.00 which is to be paid for by the 50 lots associated with the road in a special taxing district to appear on the 2018 tax bill. The cost per lot to be added to the tax bill is $317.06 the first two years and $85.00 each year thereafter to cover the cost of the lights and maintenance. Analysis:The cost proposal was received by Georgia Power on July 23, 2018 in the amount of CONTRACTOR BID 1.Georgia Power Upfront Cost $23,206.00 Yearly Cost - $4,056.00 Financial Impact:Adequate funds are available and expenditure of this amount will leave sufficient funds for any emergencies that may arise before the end of the year. Alternatives:Do not approve and disregard proposal. Recommendation:Approve the installation of thirteen streetlights on Copse Drive $85.00 per year. This is also to approve a new lighting tax district for the 50 lots associated with the above road. Funds are Available in the Following Accounts: 276-04-1610-5312310 Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Street Light Request Southampton Section 6 (Inverness Drive and Bellingham Department:Engineering (Traffic Engineering Division) Department:Engineering (Traffic Engineering Division) Caption:Motion to approve the installation of fourteen streetlights on Inverness Drive and Bellingham Drive $85.00 per year. This is also to approve a new lighting tax district for the 53 lots associated with the above roads. Requested by AED (Traffic). (Approved by Engineering Services Committee October 9, 2018) Background:Jefferson Energy Cooperative will install fourteen streetlights in the Southampton Subdivision on Inverness Drive and Bellingham Drive. The upfront cost of this installation is $6,869.52. The yearly cost for these lights will be $2,250.00 paid for by the 53 lots associated with these roads in a special taxing district to appear on the 2018 tax bill. The cost per lot added to the tax bill is $214.60 for the first year to cover up front cost and $85.00 per year thereafter to cover the cost of the light and maintenance. Analysis:The cost proposal was received by Jefferson Energy Cooperative on May 24, 2018 in the amount of: CONTRACTOR BID 1.Jefferson Energy Upfront Cost - $6,869.52 Yearly Cost - $2,250.00 Financial Impact:Adequate funds are available and expenditure of this amount will leave sufficient funds for any emergencies that may arise before the end of the year. Alternatives:Do not approve and disregard proposal. Recommendation:Approve the installation of fourteen streetlights on Inverness Drive and Bellingham Drive $85.00 per year. This is also to approve a new lighting tax district for the 53 lots associated with the above roads. Cover Memo Funds are Available in the Following Accounts: 276-04-1610-5312310 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Supplement to AUD Agreement for Collection Services Stormwater Utility Fee - Delinquent Accounts Department:Engineering Department:Engineering Caption:Motion to authorize Addendum No 1 to CCI Contract Callers Inc. (CCI) Master Professional Services Agreement with Augusta Utilities Department (AUD), and approve Augusta Engineering Department (AED) entering into Collection Services Agreement with the CCI for Stormwater Utility Fee delinquent accounts collection as requested by AED. (Approved by Engineering Services Committee October 9, 2018) Background:Currently CCI Contract Callers Inc. is under contract with AUD for water & sewer accounts collection. AED is in need of similar services for stormwater utility (SWU) fee accounts collection. The purpose of this item is to supplement CCI Master Professional Services Agreement with AUD, and include AED as additional “client” for AED SWU accounts collection services and executing agreement for such collections. Analysis:CCI current agreement with AUD was reviewed and determined to be reasonable and cost effective for the type of services performed. Executing requested addendum and service agreement provide AED the needed mechanism for recovery of SWU balance fee designated delinquent accounts. Financial Impact:CCI will receive a fee of 25% on all monies collected on primary accounts place for collection. Alternatives:Do not approve and identify alternate options for recovery of SWU delinquent accounts. Recommendation:Authorize Addendum No 1 to CCI Contract Callers Inc. (CCI) Master Professional Services Agreement with Augusta Utilities Department (AUD), and Approve Augusta Engineering Department (AED) entering into Collection Services Agreement Cover Memo with the CCI for Stormwater Utility Fee delinquent accounts collection as requested by AED. Funds are Available in the Following Accounts: None REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Augusta Stormwater Services Program Augusta Engineering Department Stormwater Utility Fee–Delinquencies and Collections Legal Authority: Stormwater Management Ordinance Section 5-1-18: Stormwater Services fee charge shall be declared delinquent if not paid within sixty (60) days of the date of billing. Delinquency occurs when a full payment is not made by the due date. Unpaid Fee Collection Policy and Process: A) Augusta Engineering Department Policy: If full payment is not received by the end of December of the current year, the unpaid balance will be certified by the Augusta Engineering Department (AED) and Finance and Administration Division, and record forwarded to the AED or AUD (Augusta Utilities Department) contracted collection agency for follow-up and additional collections efforts. For example: the 2017 stormwater utility fee must be paid by December 31, 2017 in order to avoid collection agency action. B) Augusta Engineering Department Process: AED adopted a three steps process for collection of unpaid stormwater fee charges. Step 1: Contact by Mail This is the initial step in the Account Balance Due Recovery Process. AED Stormwater Services Group reviews Delinquent Account Report as a part of their oversight. Review efforts routinely begin after an account has become 90 days delinquent. The customer is contacted by US Mail. An account-specific letter is generated with the intent to initiate dialogue with the account holder, answer any questions about user fee or the stormwater management program, and to see if AED can assist clearing the balance due and moving forward. Step 2: Contact by AED Stormwater Services Group This is an intermediate step in the Account Balance Due Recovery Process . Stormwater Services Group reviews the High-level Delinquent Account list (defined as accounts that have balances exceeding $1,000) and a Detailed Delinquent Report is generated as a part of their oversight. Collection efforts begin after 90 days of no response to Contact by Mail letter. Through available information within the city’s available databases (e.g. billing software, tax assessors office, etc.), attempts are made to contact the customer. If the customer is successfully contacted, attempts are made to address account holder concerns (if any) and collect the full amount of the balance due or to obtain a payment agreement. If current information is not available for successful contact of account holder, the account moves to Step 3. Step 3: Contact by Contracted Collection Agency This is final step in the Account Balance Due Recovery Process. This step is initiated after Steps 1 and 2 in the process have been unsuccessful. If full payment is not received by the end of December of the current year, the AED Stormwater Services Group reviews the High-level Delinquent Account list (defined as accounts that have balances exceeding $1,000), the unpaid balance is certified by the Augusta Engineering Department (AED) and Finance and Administration Division and record forwarded to on-contract collection agency for follow-up and additional collection efforts. The unpaid account is flagged as a “Write-off” account and is reset to “zero balance due” in the billing software for the next year. Augusta also can exercise option to get judgement from the court against responsible party for recovery of unpaid stormwater fee. AGREEMENT FOR COLLECTION SERVICE This agreement for collection services is entered into this ___ of , _2018____, by and between CONTRACT CALLERS, INC. (hereinafter “agency”) and __Augusta Engineering Department _________________________. (hereinafter “client”). I. COLLECTION SERVICES AND PROCEDURES 1.1 Agency agrees to accept all accounts receivable (hereinafter “accounts”) referred to Agency by Client (Storm Water). It is expressly agreed that any and all Account information disclosed to Agency through placement of Accounts will remain in the strictest confidence and will not be disclosed to any other party without Client’s written authorization. 1.2 Agency will use reasonable efforts to collect Accounts referred by client. Agency agrees that it shall comply with all provisions of the Fair Debt Collection Practices Act (FDCPA) and all applicable state statutes. 1.3 Client authorizes agency to commence collection procedures when client provides Agency with the information pertaining to the account. Agency has determined that the following information constitutes the minimum necessary to perform the services of paragraph 1.2 hereof. Client is relying on Agency’s determination of the minimum information it requires hereunder. If, during performing services hereunder, Agency determines that it requires additional information from Client, Agency’s request for such additional information will be considered a representation by Agency that the requested information is reasonable and necessary for the performance of duties hereunder. The parties agree that the following information is reasonably necessary to effectuate services under this agreement: A. Name and address of the consumer and responsible party if different from consumer. B. Social Security Number for consumer and responsible party if different from consumer if available C. Date of Service on Accounts D. Balance Owed E. Phone number to contact consumer and type of telephone (mobile, POE, Home) F. Place of Employment if available 1.4 Client may withdraw any Account assigned to Agency at any time for any reason provided there is no active payment plan in effect. 501 Greene Street Suite 302 Augusta, GA 30901 1.5 Agency will report all Accounts to Equifax, Experion, and Transunion if the Client selects this service by initialing here. ____ 1.6 Agency will promptly advise Client of any Account on which a notice of bankruptcy has been received. 1.7 Client will promptly advise Agency of any account on which a notice of bankruptcy has been received. 1.8 Client will promptly notify Agency of any payments that have been received by Client on Accounts that have been placed with Agency. 1.9 Client authorizes Agency to endorse negotiable instruments made payable to Client for purposes of depositing funds into Agency’s escrow account. 1.10 Client acknowledges that in connection with the collection of delinquent consumer debts, the FDCPA requires that an Agency provide the consumer with verification of the underlying obligation if that request is made to Agency, in writing, by the consumer within 30 days of our initial communication with the consumer. The law prohibits an Agency from collecting on any obligation once said verification has been requested, until such time as said verification has been mailed by the Agency to the consumer. Client acknowledges that in any situation in which it does not provide Agency with the requested verification; Agency can no longer legally attempt to collect on said account. In such case, Client acknowledges that the Agency will return said account to Client. 1.11 Client acknowledges that Agency will not be held liable for any payment that is returned unpaid from consumer’s bank. If Agency has already made payment to Client on said account, then Client agrees that Agency will be reimbursed the full amount. II. FEES FOR SERVICES 2.1 As full compensation for it services, Agency shall receive a contingency fee of ___25___% on all monies collected on “Primary Accounts” placed for collection. For this contract “Primary Accounts” shall be defined as all Accounts that have not been worked by another collection agency prior to being placed with Agency. III. REMITTANCES 3.1 Agency shall remit by the 20th of the month all monies collected during the preceding month and shall invoice Client with a statement summary. 501 Greene Street Suite 302 Augusta, GA 30901 IV. REPORTING 4.1 Agency shall submit to Client an “Acknowledgement Report” of all Accounts received for collection within one week of receipt of Accounts. 4.2 Agency shall submit to Client a “Remittance Report” every month outlining all monies collected on Accounts. 4.3 Agency shall submit to Client a “Close Report” every month outlining all accounts that have been returned to Client. This report will include, but is not limited too bankruptcies, deceased, and Client recalls. V. COMPLIANCE 5.1 Agency agrees to collect Accounts in strict compliance with the Fair Debt Collection Practices Act (FDCPA). 5.2 Agency agrees to collect Accounts in strict compliance with all State Law. 5.3 Agency agrees to collect Accounts in strict compliance with all Local Laws. 5.4 Agency agrees to collect Accounts in strict compliance with all of the Clients’ guidelines and rules. VI. TERMS AND TERMINATION 6.1 The Term of this agreement shall become effective when both parties have signed said Agreement. The Agreement is for one year and will automatically renew each year on signature date. 6.2 Cancellation of Agreement can be made with a 90-day written notice by either Agency or Client. (a) This termination does not apply to any accounts where legal action has already been approved by Client and started by Agency or its’ agents. (b) This termination does not apply to any accounts where payment plans are in effect and Agency has received a payment in the previous 45 days. VII. INDEMNIFICATION 7.1 If the acts of employees, agents, designates, servants or representatives of Agency result in any legal action or suit be initiated against Client, Agency will accept full responsibility for defense of said action and payment of litigation expenses incurred in any resulting judgment. 7.2 Client agrees to accept full responsibility for any legal action or suit initiated against Agency if said suit or legal action is from the attempts to collect on an Account that has been determined to be a legally unenforceable debt. 501 Greene Street Suite 302 Augusta, GA 30901 VIII. ASSIGNABILITY 8.1 This Agreement is not assignable by either party without the prior written consent of the other. IX. APPLICABLE LAW 9.1 The Laws of the State of Georgia shall govern this Agreement. If any provisions are deemed unenforceable all other provisions shall remain valid and in full effect. X. ENTIRE AGREEMENT 10.1 This Agreement constitutes the entire Agreement and understanding between the parties. Any prior Agreements, written and verbal, shall become null and void with the signing of this Agreement. XI. AMENDMENT 11.1 This Agreement or any of it provisions, may be modified or amended at any time during its term, but only by an amendment in writing, signed by both parties setting out such amendment or modification in full. In witness whereof, the parties have caused this agreement to be duly executed this _____________ of ___________________________. ___________________________ CONTRACT CALLERS, INC. BY: _______________________ BY: Title: ______________________ Title: VP of Special Operations Date: ____________ Date: 501 Greene Street Suite 302 Augusta, GA 30901 ADDENDUM No. 1 TO MASTER PROFESSIONAL SERVICES AGREEMENT This Addendum No. 1 ("Addendum"), made effective as of , ("Effective Date"), is between the Augusta Engineering Department (referred to hereinafter as the “Client”) and Contract Callers Inc., (referred to hereinafter as “Agency”). WHEREAS, effective on October 29, 2001 Augusta Utilities Department and Agency entered into a Master Professional Services Agreement ("Agreement"); and, WHEREAS, client desires to more expressly set for the parties’ rights and obligations with respect to Customer Information (as defined below) and Consultant is agreeable to this; NOW THEREFORE, in consideration of mutual covenants and agreements set forth herein, the parties agree as follows: 1. Agency will accept accounts for collections from the Engineering Department of Augusta Georgia starting with the effective date of this agreement. 2. Except as expressly, or by clear implication, modified by this Addendum, all other terms and conditions of the Agreement are unchanged by this Addendum. 3. Agency will report accounts with balance as determined by the Client and up to Experian, Equifax and TransUnion. IN WITNESS WHEREOF, the parties have caused this Addendum to be executed by their duly authorized representatives as of the Effective Date. For purposes of this Addendum, signed copies shall be considered the same as signed originals of this Addendum. Client Agency By: _____________________________ By: Name: __________________________ Name: __ _________ Title: ___________________________ Title: _Vice President of Special Operations Date: ___________________________ Date: _ Commission Meeting Agenda 10/16/2018 2:00 PM Wrightsboro Road Widening Improvements Project (Marks Church Road to Augusta West Parkway) Department:Engineering Department:Engineering Caption:Motion to approve entering into a Construction Contract Agreement with the Georgia Department of Transportation (GDOT) for the Wrightsboro Road Improvements (Marks Church Rd. to Augusta West Pkwy) Project (PI #015976) as requested by AED. Bid Item 18-127 (Approved by Engineering Services Committee October 9, 2018) Background:Wrightsboro Road Widening Improvements project is an approved SPLOST project. This project consists of roadway widening and intersection modifications for Wrightsboro Road from Augusta West Parkway to Marks Church Road. The widening will result in improvements to side roads, I-520 ramps, and various driveways within the project corridor. The proposed work will accommodate the addition of turn lanes, bicycle lanes, sidewalks, landscaped medians, traffic and pedestrian signals, and contraflow left turn lanes for improving the I-520 intersection. The contraflow left design for the two I-520 on- ramps will result in greater vehicle queuing length, thus improving traffic flow through the corridor. The project is under construction. Additional funds are needed to complete designed improvements while taking into consideration unknown field conditions, and Augusta Engineering Department requested funding assistance from GDOT. Analysis:Agreement allows GDOT funding assistance to complete roadway improvements as designed. Financial Impact:GDOT is providing $1M state funds to complete construction phase of the project. Alternatives:Do not approve and identify alternate funding source to complete the needed improvements. Cover Memo Recommendation:Motion to approve entering into a Construction Contract Agreement with the Georgia Department of Transportation (GDOT) for the Wrightsboro Road Improvements (Mark Church Rd. to Augusta West Pkwy) Project (PI #015976). Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting of the Augusta Commission held October 2, 2018 and Special Called Meetings held October 2, 2018 and October 9, 2018. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda Commission Chamber - l0l2t20l8 ATTENDANICE: Present: Hons. Hardie Davis, Jr., Mayor; Jefferson, Guilfoyle, Sias, Frantom, M. Williams, Davis, Fennoy, D. Williams, Hasan and Smith, members of Augusta Richmond County Commission. INVOCATION: Reverend Dave Vosseller, Senior Pastor, Lakemont Presbyterian Church. . PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) Congratulations! A. 2018 Years of Service recipients.Item Action: None E ItemApprovalsheet.html Motions Motion Motion Textrype Recognition of September years of Service recipients. Seeds of Life B. Presentation Seeds of Life. (Requested by Commissioner Marion Williams) Item Action: None lE ItemApprovatsheet.html Motions Motion Motion Text Type Made Seconded MotionBy By Result Made Seconded MotionBy By Result iffi,:.1ii,";,':.*"oe to Seeds or f ive (5) minute time limit per deleeation DELEGATIONS c. Mr. Tony Kennelly regard the city's recent glll celebration.Item Action: None B Tonv Kennellv l0.2.l8.ndf lB ItemAoorovalsheet.html Motions Motion f,,r^1!__- m Made Seconded MotionType Motion Text By By Resurt Presentation is made by M.. Kennelly. D. Mr. D. Lamb, First Baptist Church of Keysville. Inc., regarding an issue with ltem Ambulatory/Gold Cross the church had to recently deal with. Action: None E First Baotist Church Kevsville.odf B ItemAporovalsheet.html Motions Motion r,r-1!__- m Made Seconded MotionType Motion Text By By Resurt Presentation is made by Mr. Lamb. CONSENT AGENDA (Items 1-6) PUBLIC SERVICES 1. Motion to approve New Ownership: A.N. 18-33: request by Pranav Patel for Item a retail package Liquor, Beer & Wine License to be used in connection with Action: Augusta Beverage Center located at 3441 Wrightsboro Road. District 5. Approved Super District 9. (Approved by Public Services Committee September 25, 20r8) E l.trt. t8-ss.por E ltemApprovalsheet.html Motions $olion Motion Text Made By seconded By Motion Type rvr!''rrur I u^r rvrssv vJ vvlvueve vJ Result Motion to approve' commissioner commissioner passesApprove Mr. Fennoy out. Motion passes 9-0. Sammie Sias Ben Hasan 2. Motion to approve the selection of Daniel Field Airport consultant Goodwin, Item Mills (RFQ Item 18-256). (Approved by Public Services Committee Action: September 2512018) APProved B RFQ as submitted.pdf e Bid Tabulation for RFQ tE-256.pdf B Cumulative Evaluation.pdf E Letter to NIs Sams requestinq meeting with Gl\IC.docx.pdf lB Department recommendation of award.pdf lB RFQ Process from Procurement.pdf E l\{ail List and Demandstar Planholders.pdf IB ItemApprovalsheet.htmt Motions Motion Motioniil- Motion Text Made By Seconded By il.r;i; Motion to approve. Approve Mr. Fennoy out. commissioner commissioner n^^^^^ Motion passes 9-0. Sammie Sias Ben Hasan rasses ADMINISTRATIVE SERVICES 3. Motion to approve request from Fleet Management to purchase of six Item inmate/prisoner transport vans to be used for various departments. Allan Vigil Action: Ford - Bid Item 18-225. (Approved by Administrative Services Committee Approved September 25,20f8) tB SKN{BT J6Jl8o9o4l rs2o.pdf E Tab Sheet - RCISO-Jail Van.pdf B Tab Sheet - ARCCI Transport Van.pdf E Tab Sheet - Inmate Work Detail.pdf tB tg-zzs ITn - sBNr to plpER.par E TIB SHEET ofiicial.pdf lE Recommendation Letter from Department.pdf IB Mail List and Demandstar Planholders.pdf [B ItemApprovalsheet.html Motions X:ji"' Motion Text Made By Seconded By H.f;ilrype Motion to approve. Approve Mr. Fennoy out. commissioner commissioner n^^^^^ Motion passes 9-0. Sammie Sias Ben Hasan rasses 4. Motion to approve bid award the contract for furnishing and installation of Item the furnishings for the Augusta Wellness Center to Augusta Office Solutions Action: of Augusta, GA in the amount of $30,574.75. Bid Item 18-252 (Approved Approved by Administrative Services Committee September 25, 2018) tB r8-zsz run - sBNt_to_p.l,pBR.nar E trn t8-zsz orprcr.q,I- Tau sHBBt.oat lB 18-252 Department-Recommendation of-Award.pdf E luait Labels.ndf E ltemApprovalsheet.html Motions X]j:" Motion rext Made By Seconded By f*ilrype Motion to approve. Approve Mr. Fennoy out. commissioner commissioner n- --- - Motion passes 9-0. Sammie Sias Ben Hasan Passes ENGINEERING SERVICES 5. Motion to approve the purchase of Water Network Optimization Item Implementation and Training Services. (Approved by Engineering Services Action: Committee September 25,2018) Approved E AugustaWNOservicesQuote.pdf IEI ItemApprovalSheet.html Motions f#:" Motion Text Made By seconded By f"'rlil Motion to approve. Approve Mr. Fennoy out. commissioner commissioner n^^^^^ Motion passes 9-0. Sammie Sias Ben Hasan rasses PETITIONS AND COMMUNICATIONS 6. Motion to approve the minutes of the regular meeting of the Augusta Item Commission held September 18, 2018 and Special Called Meeting held Action: September 25,2018. Approved lE Regular Commission Nleetins September 18 20l8.odf E Called-Commission lUeeting SeptemberJ5 20l8.ndf E ItemAnorovalsheet.html Motions X:j1" Motion Text Made By seconded By MotionType '.---- -'t Result Motion to approve. Approve Mr. Fennoy out. commissioner commissioner n Motion passes 9-0. Sammie Sias Ben Hasan Passes ,.,r,f *END CONSENT AGENDA**** AUGUSTA COMMISSION t0t2t20t8 AUGUSTA COMMISSION REGULARAGENDA t0t2/20t8 (Items 7 -12) ADMINISTRATIVE SERVICES 7. Motion to authorize staff to draft amendments to the Augusta, GA Code to re-define and broaden the scope of the Citizen's Small Business Advisory Board (CSBAB) so that the board provides guidance regarding the Item elimination of discrimination and improving diversity and inclusion in City Action: procurements as well as in City employment practices. Rescheduled lF ItemAoorovalsheet.html Motions Motion --"""- Motion Text'l'ype Motion to refer this item to the Administrative ^ Services CommitteeDCIETmeeting on October 25. Ms. Davis and Mr. Sias out. Motion Passes 8-0. MotionSeconded By Result Commissioner Commissioner Made By Dennis Williams Made By Andrew Jefferson Passes 8. Update on the replacement dedication plaque at the Henry Brigham ltem Community Center Walking Track. (Requested by Commissioner Marion Action: Williams) Approved B RICHN{oND_couNTy PLAoUE_pEDICATI0N pollcy.pdf seconded By fffi| Motion to approve the plaque replacement and a Approve ffifrT:#:t#i1i1*. $"#H"ioner commision IvIr. M. williams votes Guitfoyle sean r'u"tiii Passes Present. Motion Passes 8-0 -1. 9. Ratifr an Emergency Purchase Order #P358754 in the amount of $81,900.00 Item to RPI Inc. to replace the upper roof on the Central Services Administration Action: Building. (No recommendation from Public Services Committee Approved September 25,2018) Motions f#:"" Motion rext B PJ58z54.pdf tB ItemApprovalsheet.html Motions X:jl"' Motion Text Made By seconded By H'Jilrype Motion to approve. ^^ Ms. Davis ort. vr.. vt. Commissioner uommlssloner Approve wluu-. votes present. Sammie Sias wayne Passes Motion Passes 8-o -l ilfoYle PUBLIC SAFETY 10. Discuss the award RFP 19-350 Emergency Ambulance Services and to Item authorize the Mayor to execute the contract(s) pursuant to the RFP. Action: (Requested by Commissioner Marion Williams) None B Reouest for Prooosal sent to newsoaoer Revised.ndf [E Process-Resardinq RFPs.odf E Nlail List and Demandstar Planholders.odf E Georqia Procurement-Reqistn-Summarv.odf lB ItemAoorovalsheet.htmt Motions Motion Made Seconded Motion --- ---- Motion TextType By By Result It was the consensus of the Commission that this item be received as information. 11. Discuss update of RFP 19-350 Emergency (9l l) Ambulance Services ltem and approve Emergency Ambulance Service Fees. (Requested by Action: Commissioner Marion Williams) None lE 2018-9-10 RFP 19-350 Update Ambulance Rates.pdf lE ItemAoorovalSheet.html Motions Motion Motion Text Type Made Seconded Motion By By Result It was the consensus of the Commission that this item be received as information. APPOINTMENT(S) 12. Motion to approve the appointment of Ms. Jacquelyn H. Dixon Augusta Library Board of Trustees representing District 1. to the Item Action: Approved lB ItemAoorovalsheet.html Motions Motion-""'"" Motion Text'l'ype Motion to approve. Approve Mr. Fennoy out. Motion Passes 9-0. LEGAL MEETING Commissioner Ben Hasan Passes Made By Commissioner Sammie Sias Seconded By Motion Result A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 13. Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Meetin Item Action: None www.augustaqa.qov CALLED MEETING COMMISSION CHAMBER October 2,2018 Augusta Richmond County Commission convened at l:15 p.m., Tuesday, October 2,2018, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. Jefferson, Guilfoyle, Sias, Frantom, M. Williams, Davis, Fennoy, D. Williams, Hasan and Smith, members of Augusta fuchmond County Commission. Mr. Mayor: Good afternoon, everybody. The Chair recognizes Attorney MacKenzie. 2. LegaUExecutive Session A. Personnel Mr. MacKenzie: I would entertain a motion to go into an executive session to discuss personnel. Mr. Fennoy: So move. Mr. Hasan: Second. Mr. Mayor: A motion and a second. Voting. Ms. Davis, Mr. Guilfoyle, Mr. Frantom and Mr. Smith out. Motion carries 6-0. [LEGAL MEETING] Mr. Mayor: -- everybody. We are here to do the people's business. We were in executive session just a moment ago. We're going to close that out first then we'll convene the 2:00 o'clock meeting. The Chair recognizes Attorney MacKenzie. 3. Motion to authorize execution by the Mayor of the aflidavit of compliance with Georgia's Open Meeting Act. Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit. Mr. Fennoy: So move. Mr. M. Williams: Second. Motion carries 10-0. Mr. Mayor: The chair recognizes Attorney MacKenzie for a motion. Mr. MacKenzie: I would entertain a motion to direct the Administrator to advertise the position of Director of compliance internally and externally. Mr. Sias: So move. Mr. Fennoy: Second. Mr. Mayor: I have a motion and a second. Voting. Mr. Frantom not voting. Motion carries 9-0. Mr. Mayor: The chair recognizes Affomey MacKenzie for a motion. Mr. MacKenzie: I would entertain a motion to appoint Phyllis Johnson as InterimDirector of Compliance, effective Monday, October 81 2018 at an annual salary of $901000and to stay in such position until the position of Director of Compliance is filled on apermanent basis. Mr. Fennoy: So move. Mr. Hasan: Second. Mr. Mayor: A motion and a second. Voting. Mr. Frantom not voting. Motion carries 9-0. Mr. Mayor: Attorney MacKenzie, any further business before us? Mr. MacKenzie: That's all I have. Thank you. Mr. Mayor: All right. IMEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certifu that the above is a true and correct copyof the minutes of the Called Meeting of the Augusta Richmond County Commission held onOctober 2,2018. Clerk of Commission CALLED MEETING COMMISSION CHAMBER October 9,2018 Augusta Richmond County Commission convened at 11:00 a.m., Tuesday, October 9, 2018, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. Jefferson, Guilfoyle, Sias, Frantom, M.Williams, Davis, Fennoy, D. Williams, Hasan and Smith, members of Augusta Richmond County Commission. 1. LEGAL MEETING A. Pending and potential litigation B. ReaI estate C. Personnel Mr. MacKenzie: I would entertain a motion to go into an executive session to discuss pending and potential litigation, real estate and personnel. Mr. Sias: So move. Mr. Frantom: Second. Ms. Davis, Mr. Guilfoyle and Mr. Smith out. Motion carries 7-0. IEXECUTTVE SESSTONI 2. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit. Mr. Fennoy: So move. Mr. Frantom: Second. Mr. Mayor: Voting. Motion carries 10-0. Mr. Mayor: The Chair recognizes Attorney MacKenzie for a motion. Mr. MacKenzie: I would entertain a motion to restart the hiring process for the position of DBE Coordinator and to advertise the position both internally and externally butto not fill the position of DBE Coordinator until the Director of Compliance position has been filled. Mr. Jefferson: So move. Mr. Hasan: Second. Motion carries 10-0. 3. Motion to approve the City of Augusta meet with Gold Cross to discuss the following items - l)*Subsidy 2)*Response time accountability 3)*Contract negotiation sent to the city in 2017 by Gold Cross 4)*Monitor ambulances from 911 Center S)*EMS Advisory Board 6)*Call distribution plan with AFD Ambulances *Any other implementations to help the citizens of Richmond County. @equested by Commissioner Sean Frantom) Mr. Guilfoyle: I'd like to make a motion to approve this. Mr. Frantom: Second. Ms. Davis: If we had discussions, what would be your recommendation of who should be at that table if that happened? Mr. MacKenzie: I think the recommendation of what was spoken before is nothing that I would oppose. I think you would probably need someone from the relevant departments that are going to be affected by the services being acquired so I would think 911, the Fire Department, probably someone from Finance possibly since this relates to a lot of financial factors as well. We're looking at multiple, dif[erent issues like the subsidy and things along those lines and since obviously Legal has been involved in that, we'd like to be a part of it as well. If the Commission would like to designate some representatives from the Commission that would be a possibility and the Administrator of course. Ms. Davis: I'm going to rely on Mr. MacKenzie because if we do this we need to make sure it is done correctly and the right people are at the table. Commissioner Guilfoyle, I don't know if you just heard Ms. Bonner, if she could clarifu what Mr. MacKenzie has suggested. The Clerk: He's recommended the Augusta Fire Department, Finance Department, the Administrator, legal representative, E911 and designated members from the Commission. Ms. Davis: Would you amend that to make sure that this is done correctly from the beginning that this happens? Amend your motion I mean. Mr. Guilfoyle: Yes, ma'am. I will. And go ahead and put in there too that I think would be fair, level headed and unbiased either way that would be the Mayor Pro Tem Mary Davis and Commissioner Andrew Jefferson. Ms. Davis: I appreciate that but I don't want to be a part of this. I still recommend the Mayor and Commissioner Jeflerson. Mr. Guilfoyle: So be it. The Clerk: So the designated members from the Commission would be the Mayor and Commissioner Andrew Jefferson. Mr. D. Williams: Mr. Mayor, I think the Chairman of Public Safety (inaudible). The Clerk: Is that good? Mr. Mayor: That's good. The Clerk: The Mayor, Commissioner Jefferson and the Chairman of Public Safety Commiffee, Commissioner Dennis Williams. Mr. Mayor: Voting. The Clerk: We're voting on item 3 with the addition of the recommended participants from Augusta Richmond County. The Augusta Fire Departmenf the Finance Department the Administrator, Legal, E911, the Mayor, Commissioner Jefferson and Commission Dennis Williams as Public Safety Chair. Mr. Fennoy, Mr. D. Williams and Mr. Sias vote No. Motion carries 7-3. [MEETING ADJOURNED] Lena J. Bonner Clerk of Commission Commission Meeting Agenda 10/16/2018 2:00 PM Resolution to Transmit the Completed Augusta 2035 Comprehensive Plan to the Georgia Department of Community Affairs for Final Submission Department:Planning and Development Dept. Department:Planning and Development Dept. Caption:Request approval by the Mayor and Augusta Commission to submit the Completed final Augusta 2035 Comprehensive Plan to the Georgia Department of Community Affairs. (No recommendation by Administrative Services Committee October 9, 2018) Background:The Augusta Planning and Development Department previously submitted the finalized version of the Augusta: A Plan for 2035, The Augusta –Richmond County Comprehensive Plan to the CSRA Regional Commission and the Department of Community Affairs for the 30-day public comment period which ended September 30, 2018. After the final edits were completed, this rendition needs to be submitted to the State for final approval and adoption to maintain the City of Augusta’s Qualified Local Government Status. Analysis:Envision Augusta: A Plan for 2035, The Augusta – Richmond County Comprehensive Plan provides an opportunity to gain insights into predetermined elements such as Housing, Economic Development, Environment, Land Use, and Transportation. Not only does this document guide the applicable departments in decision and policy making, it also maintains the City’s eligibility for millions of dollars in funding. Financial Impact:The deadline for final submission is October 31, 2018. In approving this document for transmission, eligibility for Federal and State Funding will be maintained. Alternatives:Prolonging final submission past the October 31 deadline would result in the removal of Qualified Local Government Status and jeopardize future funding opportunities. Cover Memo Recommendation:Approve the resolution to transmit the Envision Augusta: A Plan for 2035, The Augusta – Richmond County Comprehensive Planto the Department of Community Affairs for adoption. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo A Resolution of The City of Augusta, Georgia For the Tansmittal of Envision Augusta: A Plan for 2035 The Augusta-Richmond County Comprehensive Plan WHEREAS, the Augusta Commission, the governing authority of Augusta, has prepared the Envision Augusta: A Plan for 2035, The Augusta-Richmond County Comprehensive Plan to adopt as the current version of the plan and; WHEREAS, Envision Augusta: A Plan for 2035, The Augusta-Richmond County Comprehensive Plan was prepared in accordance with the Rules and Procedures of the Georgia department of Community Affairs and; WHEREAS, The City of Augusta, Georgia certifies that at the minimum public hearing requirements as required by the Georgia department of Community Affairs Standards and Procedures for Local Comprehensive Planning have been met. NOW, THEREFORE, BE IT RESOLVED by the Augusta Commission that Envision Augusta: A Plan for 2035, The Augusta-Richmond County Comprehensive Plan is hereby approved for final transmittal to the Georgia Department of Community Affairs for adoption. Adopt this _____ day of ____________________, 2018 ________________________________________ Hardie Davis Jr., Mayor City of Augusta, Georgia ATTEST: _________________________________________ Lena J. Bonner, Clerk of Commission City of Augusta, Georgia Commission Meeting Agenda 10/16/2018 2:00 PM Overflowing commercial garbage Department: Department: Caption:Discuss the issue of overflowing commercial garbage dumpsters not being serviced/emptied on a regular basis. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM 2019 Proposed Budget Department:Administrator / Finance Department:Administrator / Finance Caption:Presentation of the Proposed Budget for 2019. Background:The proposed budget is required to be presented at the second commission meeting in October. Analysis:The budget will be adopted during the November 20, 2018 Commission meeting. The proposed budget is the starting point of the budget discussions with the Commission. Over the next 35 days, work sessions will be held to review and discuss budget information being presented today. Financial Impact:n/a Alternatives:n/a Recommendation:receive as information Funds are Available in the Following Accounts: n/a REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Approve the award of RFP 18-247 to BCBS of Georgia Department:Human Resources Department Department:Human Resources Department Caption:Motion to approve the award of the RFP #18-247 for the Health Insurance to Blue Cross Blue Shield of Georgia. Background:The medical ASO contract was under a three year contract with two - one (1) year rate extensions. That contract extension expires 12/31/2018. A new medical ASO/Self-funded no laser contract RFP was issued per Procurement guidelines. Analysis:There were four compliant responses to the RFP. The selection committee scored the RFP’s and narrowed the search down to two vendors who were brought in for finalist presentations. Of those two vendors, BCBS scored the highest number of points in both presentation and pricing. We entered into negotiations with BCBS of Georgia. Financial Impact:The proposed ASO/Self-funded no laser contract provides a three (3) year rate guarantee on the medical administrative fees and a reduction of 7.5% from current administrative fees. The Stop Loss premium has increase over current rates but the BCBS proposal is almost 40% less than the 2nd place vendor. BCBS is also offering a $100k annual wellness fund for three (3) years. The Expected Claims Liability for 2019 is being reduced by just under 2%. The Expected Claims Liability with Fixed Costs is projected to be virtually unchanged for 2019. Alternatives:Go back to the market by initiating another RFP Recommendation:Approve the awarding of the final negotiated contract to Blue Cross Blue Shield of Georgia effective 1/1/19 Funds are Available in the Funded in the annual budget. Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 10/16/2018 2:00 PM Affidavit Department: Department: Caption:Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo