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Home My WebLink About2018-10-02 Meeting AgendaCommission Meeting Agenda Commission Chamber 10/2/2018 2:00 PM INVOCATION: Reverend Dave Vosseller, Senior Pastor, Lakemont Presbyterian Church. . PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) Congratulations! A.2018 Years of Service recipients. Attachments Seeds of Life B.Presentation Seeds of Life. (Requested by Commissioner Marion Williams)Attachments Five (5) minute time limit per delegation DELEGATIONS C.Mr. Tony Kennelly regard the city's recent 9/11 Celebration. Attachments D.Mr. D. Lamb, First Baptist Church of Keysville. Inc., regarding an issue with Ambulatory/Gold Cross the church had to recently deal with. Attachments CONSENT AGENDA (Items 1-6) PUBLIC SERVICES 1. Motion to approve New Ownership: A.N. 18-33: request by Pranav Patel for a retail package Liquor, Beer & Wine License to be used in connection with Augusta Beverage Center located at 3441 Wrightsboro Road. District 5. Super District 9. (Approved by Public Services Committee September 25, 2018) Attachments 2.Motion to approve the selection of Daniel Field Airport consultant Goodwin, Mills (RFQ Item 18-256). (Approved by Public Services Committee September 25, 2018) Attachments ADMINISTRATIVE SERVICES 3.Motion to approve request from Fleet Management to purchase of six inmate/prisoner transport vans to be used for various departments. Allan Vigil Ford - Bid Item 18-225. (Approved by Administrative Services Committee September 25, 2018) Attachments 4.Motion to approve bid award the contract for furnishing and installation of the furnishings for the Augusta Wellness Center to Augusta Office Solutions of Augusta, GA in the amount of $30,574.75. Bid Item 18-252 (Approved by Administrative Services Committee September 25, 2018) Attachments ENGINEERING SERVICES 5.Motion to approve the purchase of Water Network Optimization Implementation and Training Services. (Approved by Engineering Services Committee September 25, 2018) Attachments PETITIONS AND COMMUNICATIONS 6.Motion to approve the minutes of the regular meeting of the Augusta Commission held September 18, 2018 and Special Called Meeting held September 25, 2018. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 10/2/2018 AUGUSTA COMMISSION REGULAR AGENDA 10/2/2018 (Items 7-13) ADMINISTRATIVE SERVICES 7.Motion to authorize staff to draft amendments to the Augusta, GA Code to re-define and broaden the scope of the Citizen’s Small Business Advisory Board (CSBAB) so that the board provides guidance regarding the elimination of discrimination and improving diversity and inclusion in City procurements as well as in City employment practices. Attachments 8.Update on the replacement dedication plaque at the Henry Brigham Community Center Walking Track. (Requested by Commissioner Marion Williams) Attachments 9.Ratify an Emergency Purchase Order #P358754 in the amount of $81,900.00 to RPI Inc. to replace the upper roof on the Central Services Administration Building. (No recommendation from Public Services Committee September 25, 2018) Attachments PUBLIC SAFETY 10.Discuss the award RFP 19-350 Emergency Ambulance Services and to authorize the Mayor to execute the contract(s) pursuant to the RFP. (Requested by Commissioner Marion Williams) Attachments 11.Discuss update of RFP 19-350 Emergency (911) Ambulance Services and approve Emergency Ambulance Service Fees. (Requested by Commissioner Marion Williams) Attachments APPOINTMENT(S) 12.Motion to approve the appointment of Ms. Jacquelyn H. Dixon to the Augusta Library Board of Trustees representing District 1.Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 13.Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 10/2/2018 2:00 PM Invocation Department: Department: Caption:Reverend Dave Vosseller, Senior Pastor, Lakemont Presbyterian Church. . Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 10/2/2018 2:00 PM Congratulations! Department:Human Resources Department:Human Resources Caption:2018 Years of Service recipients. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 10/2/2018 2:00 PM Seeds of Life Department: Department: Caption:Presentation Seeds of Life. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 10/2/2018 2:00 PM Mr. Tony Kennelly Department: Department: Caption:Mr. Tony Kennelly regard the city's recent 9/11 Celebration. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Lena Bonner From: Sent: To: Subject: Tony Kennelly <tkennelly@estatesatperimeter.com> Thursday, September 13, 20L8 10:25 AM Lena Bonner [EXTERNAL] Augusta Commission Meeting My name is Tony Kennelly my phone number is 706-589-3447.1 request time to address the full county commission at the next available meeting. This is in reference to the 9/11 Celebration. Thank you and contact me if needed. [NOTICE: This message originated outside of the City of Augusta's mail system -- DO NOT CLICK on links, open attachments or respond to requests for information unless you are sure the content is safe.l Commission Meeting Agenda 10/2/2018 2:00 PM First Baptist Church Keysville Department: Department: Caption:Mr. D. Lamb, First Baptist Church of Keysville. Inc., regarding an issue with Ambulatory/Gold Cross the church had to recently deal with. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Lena Bonner From: Sent: To: Cc: Subject: Donald Lamb <donald.lee.lamb@gmail.com> Tuesday, September 25,2018 !2:1.4 AM Lena Bonner Garry Kerr IEXTERNALI Commissioners Meeting Greetings Ms. Bonner, We the Members of First Baptist Church of Keysville. Inc., request that we be able to attend the upcoming Commissioner's Meeting to appear before the Commissioners and discuss the Ambulatory/Gold Cioss issue that we recently had to deal with.. If approved, please provide, date, time and place of meeting so we can plan accordingly. Respectfully, Mr. D. Lamb [NOTICE: This message originated outside of the City of Augusta's mail system -- DO NOT CLICK on links, open attachments or respond to requests for information unless you are sure the content is safe.l Commission Meeting Agenda 10/2/2018 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership: A.N. 18-33: request by Pranav Patel for a retail package Liquor, Beer & Wine License to be used in connection with Augusta Beverage Center located at 3441 Wrightsboro Road. District 5. Super District 9. (Approved by Public Services Committee September 25, 2018) Background:This is a New Ownership Application. Formerly in the name of Varun Kumar Bhalla. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $2,315.00. Alternatives: Recommendation:The Planning & Development Office approved the application subject to additional information not contradicting applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 10/2/2018 2:00 PM Daniel Field Airport Consultant Approval Department:Daniel Field Airport Department:Daniel Field Airport Caption:Motion to approve the selection of Daniel Field Airport consultant Goodwin, Mills (RFQ Item 18-256). (Approved by Public Services Committee September 25, 2018) Background:The Daniel Field Airport is currently without an engineering firm of record to provide architectural and engineering services. It is customary for all general aviation airports to enter into an agreement with an aviation approved engineering firm for 5 years as recommended by the Federal Aviation Administration (FAA). Analysis:The consultant selection committee completed the selection process in accordance with federal, state and all local-city guidelines. The Daniel Field General Aviation Commission recommends approving Goodwin Mills Cawood (GMC) as its airport engineering consultant of record based on the information presented by the consultant selection committee. Financial Impact:GMC will submit a work authorization for each project/grant. The FAA will pay 90% for work on federally funded projects. The remaining balance will be paid from a GDOT match and from the Daniel Field enterprise fund. Alternatives:Deny the recommendation. Recommendation:Approve the selection of GMC as airport consultant for Daniel Field Airport. Funds are Available in the Following Accounts: Grant Projects in Fund 551 Federal Funding at 90% Remaining balance from GDOT match and from the Daniel Field Enterprise fund Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 10/2/2018 2:00 PM 2018 - Prisoner Vans Department:Central Services Department - Fleet Management Division Department:Central Services Department - Fleet Management Division Caption:Motion to approve request from Fleet Management to purchase of six inmate/prisoner transport vans to be used for various departments. Allan Vigil Ford - Bid Item 18-225. (Approved by Administrative Services Committee September 25, 2018) Background:Fleet Management is requesting to replace six 19 year old vans, used to transport work detail materials and prisoners that are used in various departments. Three vans will be used for interstate prisoner transports and three vans will be used to transport work details from the Augusta-Richmond County Correctional Institute (ARCCI). Vehicle Evaluations and Bid tab sheets are attached for your review. Analysis:The Procurement Department published a competitive bid using the Demand Star application for Passenger Vans. Invitations to Bid were sent to six vendors with only one vendor responding. Bid 18-225 Passenger Vans: 2019 Ford T-350 - Allan Vigil Ford – $35,891.00 Bid 18-225 Passenger Vans: 2019 Ford T-350 - Allan Vigil Ford – $37,376.00 Bid 18-225 Passenger Vans: 2019 Ford T-350 - Allan Vigil Ford – $38,245.00 Financial Impact:3 – 2019 Ford T350 @ $35,891.00each = $107,673.00, 1 – 2019 Ford T350 @ $37,376.00 and 2 – 2019 Ford T350 @ $38,245.00each = $76,490. The total purchase is $221,539.00. The vehicles will be purchased using Capital Outlay. Alternatives:(1) Approve the request; (2) Do not approve the request (3) Approve the request in part. Recommendation:Approve the purchase of 6 - Ford T350 Vans for various departments Cover Memo Funds are Available in the Following Accounts: 272-01-6440/54.22210 -Capital Outlay REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo 18-225 Year 2019 Brand Ford Model T-350 Delivery Date 90-120 Days 5.02 15-Passenger Van $ 30,840.00 5.04 Cruise Control $ 300.00 5.06 Factory Tinted Glass $ 625.00 6.05 Prisoner Transport Equipment Package $ 6,480.00 TOTAL FOR OPTIONS AND BASE PRICE 38,245.00$ 12-Passenger Van & 15-Passenger Van Equipment included in base price: Minimum 9,000GVW Gasoline Engine, min. 310 HP Minimum 148inch wheelbase Low or "standard" roof Automatic 6 Speed O/D Transmission Limited Slip Axle Anit-Lock Brakes Vinyl Seating Rubber Flooring Driver and Passenger Airbags Power door Locks/mirrors/windows A/C Front and Rear AM/FM/Single Disc Hinged Side Cargo Doors 16inch BSW all-season tires with standard wheel covers Spare Tire Rear Bumper Minimum 3 Keys White Exterior Color 5.01 FOR ALL DEPARTMENTS- Passenger Vans-BIDS OPENED 6/29/18 @ 11:00 Allan Vigil Ford 18-225 Year 2019 Brand Ford Model T-350 Delivery Date 90-120 Days Pricing Cut Off 11/30/2018 5.01 12-Passenger Van $ 29,566.00 5.06 Factory Tinted Glass $ 625.00 5.07 Trailer Towing Prep Package $ 450.00 5.08 Trailer Tow Mirrors $ 205.00 6.03 Trailer Hitch $ 50.00 must order 5.07 6.05 Prisoner Transport Equipment Package $ 6,480.00 TOTAL FOR OPTIONS AND BASE PRICE 37,376.00$ 12-Passenger Van & 15-Passenger Van Equipment included in base price: Minimum 9,000GVW Gasoline Engine, min. 310 HP Minimum 148inch wheelbase Low or "standard" roof Automatic 6 Speed O/D Transmission Limited Slip Axle Anit-Lock Brakes Vinyl Seating Rubber Flooring Driver and Passenger Airbags Power door Locks/mirrors/windows A/C Front and Rear AM/FM/Single Disc Hinged Side Cargo Doors 16inch BSW all-season tires with standard wheel covers Spare Tire Rear Bumper Minimum 3 Keys White Exterior Color 5.01 FOR ALL DEPARTMENTS- Passenger Vans-BIDS OPENED 6/29/18 @ 11:00 Allan Vigil Ford 18-225 Year 2019 Brand Ford Model T-350 Delivery Date 90-120 Days 5.01 12-Passenger Van $ 29,566.00 5.06 Factory Tinted Glass $ 625.00 5.07 Trailer Towing Prep Package $ 450.00 5.08 Trailer Tow Mirrors $ 205.00 6.03 Trailer Hitch $ 50.00 6.06 Work Detail Equipment Package $ 4,995.00 TOTAL FOR OPTIONS AND BASE PRICE 35,891.00$ 12-Passenger Van & 15-Passenger Van Equipment included in base price: Minimum 9,000GVW Gasoline Engine, min. 310 HP Minimum 148inch wheelbase Low or "standard" roof Automatic 6 Speed O/D Transmission Limited Slip Axle Anit-Lock Brakes Vinyl Seating Rubber Flooring Driver and Passenger Airbags Power door Locks/mirrors/windows A/C Front and Rear AM/FM/Single Disc Hinged Side Cargo Doors 16inch BSW all-season tires with standard wheel covers Spare Tire Rear Bumper Minimum 3 Keys White Exterior Color 5.01 FOR ALL DEPARTMENTS- Passenger Vans-BIDS OPENED 6/29/18 @ 11:00 Allan Vigil Ford Invitation to Bid Sealed bids will be received at this office until Friday, June 29, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-225 Full Size Passenger Van – Augusta, GA Central Services Department - Fleet Maintenance Bid Item #18-226 15 Passenger Bus – Cutaway Style – Augusta, GA Central Services Department - Fleet Maintenance Bid Item #18-229 10,000 GVWR Pickup Truck – Augusta, GA Central Services Department - Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June 15, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle May 24, 31, June 7, 14, 2018 Metro Courier June 14, 2018 Official Bid Opening Bid Item #18-225 Full Size Passenger Van for Augusta, Georgia - Central Services Department- Fleet Maintenance Division Bid Opening Date: Friday, June 29, 2018 at 11:00 a.m. Vendors Allen Vigil Ford 6790 Mount Zion Blvd Morrow, GA 30260 Attachment B Yes E-Verify Number 94460 SAVE Form Yes 5.01 12 passenger van $29,566.00 5.02 15 passenger van $30,840.00 5.03 Power driver's seat-passenger v $485.00 5.04 Cruise Control $300.00 5.05 Tilt steering wheel STANDARD 5.06 Factory tinted glass $625.00 5.07 Trailer towing prep package $450.00 5.08 Trailer tow mirrors $205.00 5.9 Rear step bumper STANDARD 5.10 Diesel Engine, min 185 HP $3,750.00 5.11 Carpeted floor covering 12 pass $350.00 5.12 Carpeted floor covering 15 pass $350.00 5.13 Driver and pass side rub flr mats $60.00 Muar oeswe 5.11 oe 5.12 5.14 Rear insulation kit cargo N/A 5.15 CNG/LPG Gaseous Prep Pack Credit $3,100.00 Requires Standard V6 Engine 6.01 Fire Extinguisher $65.00 6.02 Outlet receptacle $70.00 6.03 Trailer hitch 5.07 Plus $50.00 6.04 Trailer wiring INCLUDED in 5.07 5.00 Vehicle Requirements 6.00 Outfitter's Speciality Items Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 129 Total Electronic Notifications (Demandstar): 5 Total packages submitted: 1 Total Noncompliant: 1 Page 1 of 2 Official Bid Opening Bid Item #18-225 Full Size Passenger Van for Augusta, Georgia - Central Services Department- Fleet Maintenance Division Bid Opening Date: Friday, June 29, 2018 at 11:00 a.m. Vendors Allen Vigil Ford 6790 Mount Zion Blvd Morrow, GA 30260 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 129 Total Electronic Notifications (Demandstar): 5 Total packages submitted: 1 Total Noncompliant: 1 6.05 Prisoner Transport Package $6,480.00 6.06 Work Detail Equipment Package $4,995.00 Year 2019 Make Ford Model T350 Approximate Delivery Time 90-120 DAYS Exception 3.01 Pricing is good through 11/30/18 Only 2018/2019 Van, Full Size, Passenger Page 2 of 2 Commission Meeting Agenda 10/2/2018 2:00 PM Award Contract for Wellness Center Furnishings Department:Central Services - Facilities Department:Central Services - Facilities Caption:Motion to approve bid award the contract for furnishing and installation of the furnishings for the Augusta Wellness Center to Augusta Office Solutions of Augusta, GA in the amount of $30,574.75. Bid Item 18-252 (Approved by Administrative Services Committee September 25, 2018) Background:Renovations to convert the former Traffic Engineering building on the Municipal Building Campus are underway. As part of the operational agreement, Augusta is to provide the furnishings required to support Wellness operations. Analysis:Bids were received for the referenced purchase on August 23, 2018. The lowest compliant bid was submitted by Augusta Office Solutions of Augusta, Georgia, in the amount of $30,574.75. Financial Impact:The contract amount is $30,574.75 Alternatives:1. Award the contract for furnishing and installation of the furnishings for the Augusta Wellness Center to Augusta Office Solutions of Augusta, GA in the amount of $30,574.75. 2. Do not award Recommendation:Award the contract for furnishing and installation of the furnishings for the Augusta Wellness Center to Augusta Office Solutions of Augusta, GA in the amount of $30,574.75. Funds are Available in the Following Accounts: This project is funded through SPLOST set aside for the Wellness Center. Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Invitation to Bid Sealed bids will be received at this office until Thursday, August 23, 2018 @ 3:00 p.m. for furnishing: Bid Item #18-252 Furnishings for Augusta Wellness Center – Augusta Central Services Department – Facilities Maintenance Division Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Tuesday, August 7, 2018 @10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 828-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, August 9, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-828-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Sent to Vendors: July 31, 2018 OFFICIAL VENDORS Attachment "B"E-Verify Price Delivery SAVE Form MODERN BUSINESS FURNITURE 1445 GREENE STREET AUGUSTA GA 30901 Yes 139296 33,930.16 7 Wks Yes AUGUSTA OFFICE SOLUTIONS 3070 DAMASCUS ROAD SUITE C AUGUSTA, GA 30909 Yes 365815 30,574.75 8 Wks Yes Total Number Specifications Mailed Out: 15 Total Number Specifications Download (Demandstar): N/A Total Electronic Notifications (Demandstar): N/A Total Number of Specifications Mailed Out to Local Vendors: 15 Mandatory Pre-Bid Attendees: 4 Total packages submitted: 2 Total Noncompliant: 0 Bid Opening Bid Item #18-252 Furnishing for Augusta Wellness Center for Augusta, GA-Central Services Department Bid Date: Thursday, August 23, 2018 @ 3:00 p.m. Page 1 of 1 ATTN: WESLEY HARPER MCWATERS – AUGUSTA 3708 BENCHMARK DRIVE AUGUSTA GA 30909 ATTN: DIANNE TANT MODERN BUSINESS FURNITURE 1445 GREENE STREET AUGUSTA GA 30901 ATTN: LYNDA BROWN WEINBERGERS BUSINESS INTERIORS 3021A RIVERWATCH PARKWAY AUGUSTA, GA 30907 ATTN: LISA BURGES CORPORATE STUDIO 20 - 8TH STREET AUGUSTA, GA 30901 ATTN: CHARLES SQUIRES AUGUSTA BUSINESS INTERIORS 3127 DAMASCUS ROAD AUGUSTA, GA 30909 TOTAL OFFICE PRODUCTS ATTN: SALES 307 COMMERCE DR., SUITE D AUGUSTA, GA 30907 IVAN ALLEN WORKSPACE ATTN: SALES 3021 RIVERWATCH PKWY AUGUSTA, GA 30907 ATTN: HOPE BATES ANDREWS GALLERY 2831 WASHINGTON ROAD AUGUSTA, GA 30909 AUGUSTA OFFICE SOLUTIONS 3070 DAMASCUS ROAD, SUITE D AUGUSTA, GA 30909 DIGITAL OFFICE EQUIPMENT 229 FURYS FERRY RD., STE. 141 AUGUSTA, GA 30907 Returned Mail AUGUSTA BUSINESS EQUIPMENT 461 TIMBER WOLF TRL. AUGUSTA, GA 30907 RK BAKER OFFICE INTERIORS 3319 WASHINGTON RD. AUGUSTA, GA 30907 AUGUSTA OFFICE INSTALL 4629 DURBIN DR. AUGUSTA, GA 30907 BROOKSTONE 3450 WRIGHTSBORO RD. AUGUSTA, GA 30909 Returned Mail POLLOCK COMPANY 1711 CENTRAL AVE. AUGUSTA, GA 30904 Kellie Irving Compliance Department TAKIYAH DOUSE AUGUSTA CENTRAL SERVICES DEPARTMENT RICK ACREE AUGUSTA CENTAL SERVICES DEPARTMENT Bid Item 18-252 Furniture for Augusta Wellness Center for Central Services-Facilities Maintenance Mailed 7/31/18 Bid Item #18-252 Furniture for Augusta Wellness Center for Central Services-Facilities Bid Due: Thur 8/23/18@3:00 P.M. PG 1 of 1 Commission Meeting Agenda 10/2/2018 2:00 PM Water Network Optimization Implementation and Training Department:Utilities Department:Utilities Caption:Motion to approve the purchase of Water Network Optimization Implementation and Training Services. (Approved by Engineering Services Committee September 25, 2018) Background:On July 17, 2018, the Augusta Commission approved the procurement of Water Network Optimization (WNO) software to be added to our existing Supervisory Control and Data Acquisition (SCADA) software. The SCADA system is used to monitor and control processes and equipment throughout our water and wastewater systems. The WNO software subscription will add an additional feature which provides Augusta Utilities the means to simulate water distribution scenarios and proactively optimize our water network for operational performance, customer demand and reaction to emergencies. At the time of the previous approval, we inadvertently omitted the implementation and training portion of the process from our recommendation. The implementation portion of this work will allow the vendor to set up the software specific to our system and make needed connections between the WNO software, our existing SCADA system, and our water system hydraulic model. The training portion is needed to fully implement the functionality of the finished product. Attached is a quotation from the vendor for just the implementation and training portion of the work. Analysis:The Water Network Optimization software subscription will add an additional feature and provide Augusta Utilities the means to simulate water distribution scenarios to proactively optimize our water network for operational performance, customer demand and reaction to emergencies. Financial Impact:$156,246.00 From Budgeted Funds Cover Memo Alternatives:None Recommended Recommendation:Approve the purchase of the Water Network Optimization implementation and training services from Insource Solutions at a cost of $156,246.00. Funds are Available in the Following Accounts: 506043580-5424910 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 10/2/2018 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting of the Augusta Commission held September 18, 2018 and Special Called Meeting held September 25, 2018. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda Commission Chambe r - 9ll8l20l9 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Jefferson, Guilfoyle, Sias, Frantom, M. williams, Davis, Fennoy, D. williams, Hasan and Smith, members of Augusta Richmond County Commission. NVOCATION: pastor J. Toro, Lead pastor calvary Temple Assembly of God. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE IINITED STATES OF AMERICA. RECOGNITION(S) - Sarah N Malik A. Congratulations! Sarah N. Malik on being selected as a Summer 2018 Intern Item at the State Department for Policy, Conflict Resolution and Counter Terrorism Action:Central Asia and South Asia. (Requested by Commissioner Bill Fennoy) None lB ltemAnorovalsheet.html Motions Y:i*i" Motion Texrlype Presentation is made to Dr. Malik on behalf of his daughter, Sarah Malik. Miss Zion Bullard B. Congratulations! Zion Bullard, 2018 AAU Junior Olympics Champion. Item(Requested by Commissioner Bill X,ennoy) Action: None lB ItemAnorovatSheet.html Made Seconded MotionBy By Result lB RCBOE Achieves 2018 GSBA Distinguished Board Status.pdf [E ItemApprovalsheet.html Motions Motion .",r_4!_ m MadeType Motion Text By Presentation is made by Dr. Angela Pringle. CONSENT AGENDA Made Seconded Motion By By Result Seconded MotionBy Result Motions f#:'" Motion rext Presentation is made to Miss Zion Bullard. Five (5) minute time limit per deleeation DELEGATIONS C. Superintendent Angela Pringle, Richmond County Board of Education ltemregarding Richmond County Board of Education obtaining 2018 Georgia Action:School Boards Association's (GSBA) Distinguished Board Status. None(Requested by Commissioner Dennis Williams) (Items l-37) PLAI\NING l- Z-18'38 - A request for conculrence with the Augusta Georgia Planning Item Commission to approve with the conditions stated below a petition by Baby Action: Cakes Learning Academy, on behalf of Child Care Network Ir.., ..qrresting a Approved Special Exception to re-establish a Day Care Center per Section 26-2 (rfof the Comprehensive ZoningOrdinance for Augusta, Geoigia affecting prop.rty containing l.2l acres and known as 2r3g Lumpkin Road. Tax Map r io-r- 026-01-0 DISTRICT 6 1. Ensure that driveway aisles have a minimum width of 2O feet.2. Any proposed signage must comply with standards of the P-l (Professional) zone. 3. Ensure proper site distarrte for trees plantedin the street yard. 4. The business musf acquire a business license and comply with all applicable state licensing requirements. Made By a - --..- Motion to approve. commissioner commissionerApprove Motion passes l0-0. Sammie Sias William Fennoy Passes 2' Z-18-40- A request for concurrence with the Augusta Georgia planning ItemCommission to approve with the conditions stated below a petition b! Action: Sabrina LaBord requesting a change of zoning from ZoneR-lA (One-family ApprovedResidential) to Zone B-1 (Neighborhood Business) affecting property containing 0.38 acres and known as 2010 Olive Road. Tax Map 072-3-163- 00-0 DISTRICT 2 1. A massage therapy establishment shail be the only permissible B-l use on the property. 2. The applicant shall petition th!Augusta Tree Commission to determine uppropiiut. amendments to the requirements of the Tree Ordinance. 3. Issuance of development permitsshall be contingent upon submission and approval of plans meeting all applicable development regulations. 4. The applicant shall acquirJ andmaintain a valid local massage operator's license from the Augusta Commission. 5. The applicant shall provide parking and building uJ".r. accommodations in accordance with z0ro ADA standards. E z-18-J8.pdf E ltemApprovalsheet.html Motions $otion Motion Textrype IE z-18-40.odf lE ItemAoorovalsheet.html Motions Motion Motion Textrype Seconded By Motion Result Made By Seconded By Motion Result A --..^--^ Motion to approve. commissioner commissioner ^pprove Motion passes r0-0. Sammie Sias william Fennoy Passes 3. Z-18'41 - A request for concurrence with the Augusta Georgia Planning ItemCommission to approve with the conditions stated below a petition by NWSE Action:Hones & Properties LLC, on behalf of Dana Koss, requesting u "iru.rge of Approvedzoning from zone R-lA (one-family Residentiai) ,na zone p-l (Professional) to Zone R-38 (Multipte-famity Residential) affectingproperty containing 3.38 acres and known as 3379 Wedgewood Drive. TaxMap 041-0-009-01-0 District 5 l. The lot rol"ruge of the proposed development shall not exceed 40 perc ent. 2. The total neigtrt of the two rearapartment buildings shall not exceed 2 stories or 36 feet, and limit the development to no more than 44 household units. 3. Install a minimum 6 foot security gate that provides access to Wedgewood Drive, for emergency use only. 4. Provide 20' buffer as required by Augusta Tree Ordinance on rear of property adjacent to residential. The buffer must consist of a 6' high solid board fence, trees planted 40' OC and shrubs that must attain a height of 8 feet in three years. If a berm is to be used, plantings must be on top of the berm and the top width of the berm must be suffici"ri to sustain the trees and shrubs. No trees or shrubs are to be planted on the slope of the berm. 5. Provide l0' buffer as required by Augusta Tree Ordinance on side of properfy adjacent to residential. The buffer must consist of a 6' high solid board fLnci, trees planted 40' OC and shrubs that must attain a height of 8 feet in three years. If a berm is to be used, plantings must be on top of the berm and the top width of the berm must be sufficient to sustain the trees and shrubs. No trees or shrubs are to be planted on the slope of the berm. 6. Resolve existing stormwater issues affecting the property due to runoffs from adjacent properties, and meet all related stormwater requirements of Augusta Engineering Department. B z-18-41.odf lB ItemAonrovalsheet.html Motions Motion Motion Textrype seconded By Motion ResultMade By a -^_-_-____ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Sammie Sias william Fennoy Passes 4. Z'18'42 - A request for concurrence with the Augusta Georgia Planning Item Commission to approve with the conditions stated below a petition by Oscai Action: Jessie requesting a change of zoning from Zone A (Agriculturej, Zone ApprovedR-MH (Manufactured Home Residential) and Zone B-2 (General Business) to Zone R-lE (One-family Residential) affecting property containingT.ST acres and known as part of 3695 Peach Orchard Road. part of Tax Map I 5 5-0-05 l -00-0 DISTRICT 6 I . Development plans meeting all applicable state and local codes and ordinances must be submitted and approved prior to permit issuance. 2. The development plan shall conform substantially to that reviewed and approved by Staff and the planning Commission during the zoning action. 3. The developer shall alig, tfri proposed entrance to the development with the entry to the convenience storesituated directly across Peach Orchard Road. 4. The applicant shall establish a neighborhood association to manage all private roads and common areas. seconded By Motion Result ^ Motion to approve. Commissioner CommissionerApprove Motion pasies l0-0. Sammie Sias william Fennoy Passes 5. Z-18'43 - A request for concurrence with the Augusta Georgia Planning Item Commission to approve with the conditions stated below a petition by Action: Highway 56 Investors LLC requesting a change of zoning from Zone A Approved(Agriculture) to Zone LI (Light Industry) affecting property containing 1.9 acres and known as 2524 Mike Padgett Highway. Tax Map 099-3-011-00-0 DISTRICT 2 1. The applicant shall maintain a 50 foot vegetative buffer along the north property line. 2. Any derelict structures remaining on the property must be demolished and anylall debris removed. B z-18-42.pdf lB ItemApprovalsheet.html Motions Motion Motion Textrype E z-18-43.pdf E ltemAonrovalsheet.html Motions Motion Motion Textr ype seconded By Motion Result Commissioner william Fennoy Passes Made By Made By A __-^__^ Motion to approve. CommissionerApprove Motion Passes l0-0. Sammie Sias PUBLIC SERVICES 6. Motion to approve the Access Control System Replacement for the Augusta Item Regional Airport by Johnson Controls; recommendation of bid award Bid Action:Item 18-243. (Approved by Public Services Committee September 11, Approved 2018) tB t8-zlJ ITn - sBNT t.o papER.oar E Bid Price Tab Official.pdf tB Pre Bid Siqn In Sheet.ndf IB 18-243 Department Recommendation_of_Award.pdf A __-^--^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Sammie Sias william Fennoy Passes 7. Motion to approve an Ordinance adopting by reference the International Item Property Maintenance Code 2012 Edition and Georgia Amendments, with the Action: exclusion of (IPMC) Chapter I Administration and Enforcement; and request Approved approval to adopt Intemational Property Maintenance Code Administration and Enforcement, Sections 7-l-140.1 through 7-l-153.2. (Approved by Public Services Committee July 10,2018 and Commission July 17,2018 - waive second reading) E IPMC:2012 ORDINANCE ANIENDNIENT includins ADN{rN AND_ENFORCENIENT_20IE0625.doCX B ltemAonrovalsheet.html lE N{ail List and Demandstar Planholders.pdf E JohnsonControls PTl.pdf B JohnsonControls PT2.pdf lB ItemApprovalsheet.html Motions Motion;----- Motion Text Made By'l'ype Seconded By Made By Seconded By Motion Result Motion Result Motions fr'J:"" Motion rext ^ Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Ben Hasan Dennis williams Passes 8. Motion to approve New Ownership: A.N. 18-30: request by Raiford Dunbar, Item Jr. for an on premise consumption Liquor, Beer & Wine License to be used Action: in connection with Viral Bar & Grill located at 127 Laney Walker Blvd, Ext. Approved There will be Dance. District l. Super District 9. (Approved by Public Services Committee September 11, 2018) tB a,.N.ta-m.nor lB ItemAoorovalsheet.html Motions Motion ResultMotion Text Made By Seconded By Approve Motion to approve. Commissioner Commissioner Passes Motion Passes 10-0. Sammie Sias Witliam Fennoy 9. Motion to approve New Ownership: A.N. 18-31: A request by Jongyuk An Item for a retail package Beer & Wine License to be used in connection with Action: Quickstop Food Mart located at 2852 Deans Bridge Road. District 2. Super Approved District 9. (Approved by Public Services Committee September 11,2013) A __--^_-^ Motion to approve. Commissioner CommissionerADDrove _ .+r^- -^^::;^-; ;__--=,.^";:^'-' .:;i',:^"":"^^-^ passes- -rr--'- Motion Passes 10-0. Sammie Sias William Fennoy 10. Motion to approve New Location: A.N. 18-32: request by Morris Porter for ltem an on premise consumption Beer & Wine License to be used in connection Action:with Jamaican Mi Happi located at 3213 Wrightsboro Road. District 3. Approved Super District 10. (Approved by Public Services Committee September 11,2019) E .l.N.r8-.lt.oar B ltemAoorovalsheet.html Motions Motion;----- Motion Textrype tB .t.N.tg-Jz.oar [E ItemAporovalsheet.html Motions Motion Motion Textrype Made By Seconded By Made By Motion Result Motion Result ^ Motion to approve. commissioner commissionerApprove Motion passes r0-0. Sammie Sias wiliam Fennoy Passes 11. Motion to approve the award of Bid Item 18-150, Automated Basketball ItemGoal Systems, to Haldeman Homme, Inc. in the amount of $271180. Action:(Approved by Public Services Committee September l11 2018) Approved E IE I8-I5O.ITB --SENT To PAPER.Ddf lB 18-150 Nlandatorv pre-Bid.pdf [B ]\tait List and Demandstar planholders.pdf E ltemApprovalsheet.html Motions X:j1" Motion rext Made Bylype Motion---------- -'t Result Motion to approve. Approve nm;::,; ; $:TH'ili,?,L, S:#T;":,ffi passes 12. Motion approve Hephzibah Cemetery Wall Restoration Project #lB-232Midwest Maintenance. (Approved by Public Services Committee September 11,2013) IE I8-2J2 ITB - SENT To PAPER.pdf E l8-2lz rns orrlchL.pdf tB Ntandatorv Pre Bid Sign In Sheet.pdf E 18-232 Department Recommendation of Award.pdf B Nlail List and Demandstar planholders.pdf Item Action: Approved [B ItemApprovalsheet.html Motions Y:lb' Motion rextlype Made By Seconded By Motion Result ^ Motion to approve. commissioner commissionerApprove Motion passes r0-0. sammie Sias william Fennoy Passes 13. Motion to approve the Aviation Commissions acceptance of the Item recommendation of the contract award for the Airport Rehabilitation of Air Action: Carrier and General Aviation Apron - Phase II Project with McCarthy ApprovedImprovement Company in the amount of $l2rg42rlSS.SO for Bid Item lg-2l 1. (Approved by Pubtic services committee September 11, 20ls) B 18-2IT ITB - SENT TO PAPER rEViSEd 2.Ddf IB Bid Price Tab Official.pdf IE Pre Bid Sisn ln_Sheet.odf IB Recommendation Letter from Deoartment.odf B Nlail List and Demandstar planholders.pdf B Georsia Procurement Resistn, Summarv.odf {B l\IcCarthy Executed Contract.pdf B ltemApprovalsheet.html Motions Motion Motion Textrype Made By Seconded By A ---^,.^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Sammie Sias William Fennoy Passes 14. Motion to approve the award of Bid Item 18-235, The Boathouse ltem Community Center Exterior Painting Project to EBS-4U, Inc. in the amount Action: of $56,614.00. (Approved by Public Services Committee September 11, Approved 2018) E Nlemo Geri Sams Bid Item # l8-2J5 Boathouse painting g{-lg.pdf E 18.235 ITB . SENT TO PAPER RCViSiON.Pdf E tg-2.3s Nlpe.par [E Georgia Procurement Reqistry Vendor Summary.pdf E }lail List and Demandstar planholders.pdf E rs-zls rA,n orFlt'tar-.por E ltemApprovalsheet.html Motion Result Motion Result A^^.^,,o Motion to approve. Commissioner Commissione:Approve Motion pasies l0-0. wayne Guilfoyle william n.n ly Passes 15. Motion to approve the Transit Asset Management Plan (TAM) prepared by Itemthe Georgia Department of Transportation (GDOT) for Augusta publit Action:Transit and 91 other participants in the group plan.(Approved by public Approved Services Committee September 1 l, 2018) Motions i;J:"" Motion rext E ltemApprovalsheet.html Motions ryJ:'" Motion rext Made By seconded By Motion Result Made By Seconded By Approve Motion to approve. Commissioner Commissioner Passes Motion Passes 10-0. Sammie Sias William Fennoy 16. Motion to approve grant agreement which will obligate $800, 000.00 in ltem federal grant funds for minimum revenue guarantees for certain new or Action: expanded air service. (Approved by Public Services Committee Approved September 111 2018) B ltemAoorovalsheet.html Motions X:j*'^"' Motion Text Made By seconded By MotionType Result Approve M::i:l 1,""33JJil:; ff##,:'J,"*" f"",il,T,f'i:il:, passes ADMINISTRATIVE SERVICES 17. Motion to authorrze the submission of the 2018 Consolidated Application, Item Exhibit 2 Applications (both New and Renewal) and all supporting Action: documentation for the Continuum of Care Application to The Department of Approved Housing and Urban Development (HUD). (Approved by Administrative Services Committee September 1 1, 2018) E ltemAoprovalsheet.html Motions X:j1" Motion Text Made By seconded By Motion'l'ype - ---- -'1 --------" -'1 Result A --_^_.^ Motion to approve. Commissioner CommissionerApprove Motion pasies 10-0. Sammie Sias william Fennoy Passes 18. Motion to approve bid-award the contract for renovation and conversion of Item 1815 Marvin Griffin Road into additional space for Records Archives and Action: office space for Mosquito Control to R. W. Allen and Associates in the Approved amount of $1,142,700.00. Bid Item 18-198. (Approved by Administrative Services Committee September 11, 2018) lB AGENDA 2018-0J - Bid Documents - ptan.pdf {B 18-198 ITB to Paper ReYised.pdf E r8-tg8 orntcul,.por E r8-rgt rupn.por E 18-198 DeDartment Recommendation olAward - Records Retention Annex Recommendation.pdf E llail List and Demandsrar planholders.pdf lEl Georqia Procurement Registry Vendor Summary.pdf E ('ompliance lnformation.pdf E ltemApprovalsheet.html Motion to approve. Voting No: Approve fr:**,+m, ;:fff::f*. ;,"ffH;f,.' passes Motion Passes 9-1. 19. Motion to approve publication of the proposed budget allocations for the Itemrequired 30-Day Public Comment Period and subsequent submission by Action: Augusta Housing and Community Development of it . f yZO 19 Annual Approved Action Plan for the following programs funded by the U.S. Department of Housing and Urban Development (HUD): Community Development Block Grant (CDBG) Program, Home Investment Partnerships (HOME) Program, Emergency Solutions Grant (ESG) Program, and the Housing Opportunities for Persons With AIDS (HOPWA) Program. (Approved by Ad-ioi.trative Services Committee September I 1, 20lS) lE FY2019 AAP Budset_Finat Draft.E.J0.l8.pdf B HCID Annual Action plan Narratives - Fy20l9.g.J0.1g.pdf tB ItemApprovalsheet.html Motions f#:"" Motion rext Motions f#:"" Motion rext Made By Made By Seconded By seconded By Motion Result Motion Result A ---^--^ Motion to approve. commissioner commissioneApprove Motion passes r0-0. Sammie sias william r"r,rrly Passes 20. Motion to approve tasking the Administrator and the Human Resources ItemDepartment to meet with Juvenile Court and other similarly situated Action: departments to determine if the money they currently have in their budgets Approved can be used to make appropriate salary adjustments for their employeer *ho were not included in the recent compensation study. (Requested by Commissioner Marion Williams) lF ltemAoorovalsheet.html Motions []jlt,l Motion Text Made By seconded By Motion'I'ype -'""- -r Result A ---^-,^ Motion to approve. Commissioner CommissionerApprove vtotion passes 10-0. Sammie Sias william n.nrly Passes PUBLIC SAFETY 21. Motion to approve the Recipient-subrecipient Agreement, and the Item Application/Agreement for reimbursement of the expenditures of Hurricane Action: Irma and authorize the Mayor to execute all necessary documents. Approved (Approved by Public Safety Committee September 11,2018) E El\{A Aqreement.ndf E Motions Motion rrr_1!_--m , rr r Motion;----- Motion Text Made By Seconded BylYPe ----- -'1 Result ^ Motion to approve. Commissioner CommissionerApprove iJiotion passes l0-0. sammie sias william r.*ly Passes 22. Motion to approve the purchase of a LMRS, customer support contract with Item Augusta Communications Inc., ongoing operating expenses, revenue Action: collection, and support personnel. RFP 18-120 (Approved by Public Safety Approved Committee September 11, 2013) B LNIRS l0 l'ear TCO V830.xtsx IE I0B-C-'SSA Communications System Services Asreement Aususta Georgia-I.-inat vE-J0-20lg.docx E IT PROFESSIONAL SERVICES AGREENIENT. AUSUSIA COMMUNiCAIiONSOEJOIS.dOCX [B RFP sent to newsnaner^ndf E tAB official.oaf IB Cumulative.pdf lB Department-Reouest to enter into Nesotntions.pdf lB Process Regarding RFPs.pdf B l\landaton, Sisn In Sheet.pdf lB Mail List and Demandstar Planholders.pdf lB Compliance Information.pdf tB ItemApprovalsheet.html Motions []j1" Motion Text Made By Seconded By MotionType '.---- -" Result Approve M:Iffi i,",llJJiffi ffffi,:'J,T," 3:ffiii;,",1;;, passes 23. Motion to approve a three (3) year continuation for AT&T service contracts Item to provide upgraded flexibility, increased speed and reduce operating costs. Action: (Approved by Public Safety Committee September 11,2018) Approved E 706 LrOg 8905 AOTTATIC CENTER TI CoNTRACT.doc lE ABN l:niversaLExtension-(002t.docx tB Aususta IIIS Contract Aoril 20l8.pdf lB ItemApprovalsheet.htmt Motions []:1"" Motion Text Made By seconded By Motion f ype -.----- -'1 "-------- -J Result ^ Motion to approve. Commissioner CommissionerApprove iilotion passes 10-0. sammie Sias william r..,.rly Passes 24. Motion to approve SAMHSA grant award for the Richmond County ltem Accountability Court Programs. (Approved by Pubtic Safety Committee Action: September 11,2018) Approved lE SAi\t HSAqrantaward20l 8.pdf B ItemAoorovalsheet.html Motions X:jl"Il Motion Text Made By seconded By MotionrYPe ---- -r Result ^ Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Sammie Sias william Fennoy Passes 25. Motion to accept update of RFP 19-350 Emergency (911) Ambulance Item Services and approve Emergency Ambulance Service Fees. (Approved by Action: Public Safety Committee September 1l,20lS) Rescheduled B 2018-9-10 RFp t9-JS0 Update Ambulance Rates.pdf E ltemAnprovalsheet.html Motions X:j1" Motion Text Made By seconded By Motion f YPe -'"-- "r vvlv'svs Yr Result Motion to refer this item back to the next Public Safety Committee for .1_ CommissionerDerer a*,,ftK,JJ.u,,io,. fffffi,:'Jn. ;;""il""r,'wr passes Williams Commissioner Marion Williams. Motion Passes 9-1. FINANCE 26. Motion to approve under TEFRA approval of AU Health Services 2018 Item Series Bonds in a sum not to exceed $230,000,000. (Approved by Finance Action: Committee September 11,2018) Approved tB 180904 Hearinp Officer s Transmittat_Letter (002).pdf E 180904_Report of Public Hearins Officer w Exhibits.pdf B 180918 Aoproval of_Issuance of Revenue Bonds.pdf [B tsostt clerk s (lertificcre (002I nrrf B ltemApprovalsheet.html Motions Motion rr^*i^- .r-^-+ .r^r^ D-- .'- r r h Motion-"""- Motion Text Made By Seconded Byf YPe '-"-- "r vvlv.qvs sJ ReSult Aoorove Motion to approve. commissioner commissionera rvvrvvv Motion passes r0-0. sammie sias william r.rr.rly Passes 27. Motion to approve the Augusta Mini Theatre request for an extension untilMay 2021 to complete the fund raising and construction of the 250-seat theater to be partially funded with SPLOST M. (Approved by Finance Item Committee September 11r 20f8) Action: Approved E N{s. Janice Allen Jackson-Commission Presentation.odf E cHILLSNGr_GRANT RBouInnMnNts_pon_acnxcIps RrouBstlxc splosr ruNns.naf Seconded By ffilir" Approve M:lill i,""llJJil:; ffffi,:'J,"*" f"",il,T,f'J:ffi:, passes 28. Motion to authorize the Mayor to sign a Grant Agreement with Department ltem of Natural Resources in the amount of $15,000 to prepare a historic structure Action: report for the Trinity CME Church. (Approved by Finance Committee Approved September 11,2018) E Asenda item request-form_and aooroval letter.pdf [B Grant Asreement.odf E ItemAoorovalsheet.html Motions f#:" Motion rext Motions f#:" Motion rext seconded By f""r|fi' Made By Made By ^ Motion to approve. Commissioner CommissioneApprove ilotion passes 10-0. sammie sias william r.r,r,ly Passes ENGINEERING SERVICES 29. Motion to authorize condemnation to acquire title of a portion of property Item for permanent easement and temporary easement (Parcel 166-0-004-00-0) Action: 2427 Boykin Road. (Approved by Engineering Services Committee Approved September 11,201S) E Asenda-Item - Thibodeau.odf B Condemnation Recommenriefion O-ll-1f ndf E ltemAoprovalsheet.html seconded By Motion Result A -_-^_.^ Motion to approve. Commissioner CommissionerApprove Motion pasies l0-0. Sammie Sias william Fennoy Passes 30. Motion to approve supplemental (SA2) funding of current Sediment ltem Dredging and Disposal Construction Services Two-Phase Contract (Phase I Action: (Hiers Pond) and Phase 2 (Lake Aumond)) in the amount of $3431000 for Approved removal and capping of additional sediments. Requested by AED. RFP 17- 301 (Approved by Engineering Services Committee September 11,2018) Motions H,'J:" Motion rext lE ItemApprovalsheet.html Motions Motion Motion Textrype B ltemAonrovalsheet.html Motions Motion Motion Textrype Made By Made By [E Gator Dredsing-Fee Proposal 8.30.2018.odf E CPB Supplement 2 Hiers Pond and Lake Aumond Sediment Dredsins 8.J0.20l8.xlsx Made By Seconded By Motion Result ^ Motion to approve. Commissioner Commissione:Approve ilotion passes 10-0. sammie sias william r.*ly Passes 31. Motion to approve the deed of dedications, maintenance agreements, and Item road resolutions submitted by the Engineering Department and the Augusta Action:Utilities Department for Haynes Station Phase VIII. (Approved by Approved Engineering Services Committee September ll, 2018) [B Havnes Station Section VIII Dedication Forms.odf seconded By Motion Result a .-._ Motion to approve. Commissioner Commissione.Approve vtotion passes 10-0. Sammie sias william r.*ly Passes 32. Motion to approve the deed of dedications, maintenance agreements, and Item road resolutions submitted by the Engineering Department and the Augusta Action:Utilities Department for Haynes Station Phase VII. (Approved by Approved Engineering Services Committee September 11, 20lg) E Haynes Station Section VII Dedication Forms.pdf lB ItemApprovalsheet.html Motions *j:",. Motion Text Made By Motion r YPe Result ^ Motion to approve. Commissioner Commissione:Approve uotion passes r0-0. sammie Sias william r..rrrly Passes 33. Motion to approve the Deed of Dedication and Maintenance Agreement, for Item Highborne Townhomes, Phase II. (Approved by Engin"..ing Services Action: Committee September 11,2013) Approved lB Hishborne Townhomes PH II DOD.odf lB Hiphborne Townhomes_pH_Il l\lA.odf tB Hiqhborne Townhomes pH II ptat.ndf E ltemAoorovalsheet.html Motions Pjl" Motion Text Made By Seconded By MotionIYPe - ---- -r Result ^ Motion to approve. Commissioner Commissioner rApprove Motion passes l0-0. sammie Sias wliiir* F;;y Passes PETITIONS AND COMMUNICATIONS 34. Motion to approve the minutes of the regular meeting of the Augusta Item Commission held September 4, 2018 and Special Calied Meeting held Action: September 11,2018. Approved B Reqular Commission l\Ieetins Seotember 4 20lg.ndf IB Called_Commission_Nteetinq_Seotember-l I 20l g.ndf IB ItemAoorovalsheet.html Motions X:j:" Motion Text Made By Seconded By MotionIype ''-"-- -r vvlv'svs uJ Result Approve Motion to approve. Commissioner Commissioner Passes Motion Passes 10-0. Sammie Sias William Fennoy APPOINTMENT(S) 35. Motion to approve the appointment of Ms. Dorothy Williams to the Animal Item Services Board due to the resignation of Ms. Janmarie Hall. (Requested by Action: Mayor Pro Tem Mary Davis) Approved lB Dorothv L. Williams.odf E ItemAoorovalsheet.html Motions Motion rir^.:^-7Tr^--1 r,r--r-n d Motion;"-'"- Motion Text Made By Seconded By|YPe ' ---- -r Result A _---^_-- Motion to approve. Commissioner CommissionerApprove iJiotion passes l0-0. Sammie Sias william r.*ly Passes 36. Motion to approve the appointment of Mr. John G. McBrayer to the Augusta Item Historic Preservation Commission representing District l. (Requested by Action: Commissioner Bill Fennoy) Approved IE John G. l\Icbraver.odf E ltemAporovalsheet.html Motions Motion rr^.:^-7T!^--1 f,f, r n ^ Motion- ----- Motion Text Made By Seconded ByI YPe -'^--- -r vvvvusvs sJ Result ^ Motion to approve. Commissioner CommissionerApprove vtotion passes r0-0. Sammie Sias william r.rrly Passes 37. Motion to approve the appointment of Ms. Mary G. Jones to replace Mr. Item Joseph Wideman on the Augusta Animal Control Citizens Advisory Board Action: representing District 5. Approved B ltemApprovalsheet.html Motions X:':" Motion Text Made By Seconded Bv MotionrYPe ''-'"- -r Result Approve Motion to approve. Commissioner Commissioner Passes Motion Passes l0-0. Sammie Sias William Fennoy ****END CONSENT AGENDA**** AUGUSTA COMMISSION 9n8t2018 AUGUSTA COMMISSION REGULARAGENDA 9n8t20r8 (Items 38-41) ADMINISTRATIVE SERVICES 38. Discuss having Administration enforcement of city ordinances, Marion Williams) and employees held accountable for lack of ltem policies, etc. (Requested by Commissioer Action: Approved E caorice on-ton-(002).ipq tB tMG zloS (ooz).iog B ltnc zlz4 roozt.jpp B IMG 2426 (oo2).ips tE tMc_zllz roozt.jps lB tlrc zns6 roozt.ios E rrYritten Permission.jos E rrYritten Permissionl.ios E Gordon HwyJl).ioq IB Gordon Hnv (2).JPG E Gordon Hwv (J).ios E Imase-l (002).ios lB ItemAoorovalsheet.html Motions Motion Motion Textlype Approve Motion Result Passes Made By Seconded By Motion to approve Commissioner Commissioner receiving this item as Ben Hasan Dennis information. Mr. Williams Fennoy, Mr. Frantom and Mr. Guilfoyle out. Mr. M. Williams not voting. Motion Passes 6-0. 39. Motion to consider establishing a Greater Augusta Joint Development Item Authority between Augusta Richmond County, Burke County, and Action: Columbia County. (No recommendation from Administrative Services Rescheduled Committee August 28r 2018 & Deferred from the September 4, 2ol8 Commission Meeting) E Bylaws - Greater Augusta Joint Development Authori8.pdf E Resolution creating and activating Greater Augusta Joint Development Authority.pdf lE Com. Sias reouest.ndf IE admin committee memo 8.28.18.ndf E excerpt---8-28-18 Admin, Serv. Com (002).odf @ JDA Cal wrav 8.3l.lE.pdf B ltemApprovalsheet.html Motions f#:"" Motion rext Made By Seconded By Motion Result Motion to approve rescheduling this item for a time to be determined. Derer J:*T,i,*;., ffffi,,j'Jl*.' fi,"til##'ioner passes Sean Frantom, FennoY Commissioner Marion Williams. Motion Passes 8-2. 40. Discuss the policy and guidelines for dedication plaques for city facilities. Item (Requested by Commissioner Andrew Jefferson) action: Approved B RICHN,I0ND C0LINTY PLAQT,IE DEDICATIoN PoLIC}'.pdf [B ItemApprovalsheet.html Motions Motion Motion Text[ype Motion to approve receiving this item as ^ information. Mr.APProve Fennoy, Mr. Frantom and Mr. Guilfoyle out. Motion Passes 7-0. Motions f#:"" Motion rext MotionSeconded BY Resutt Commissionerilriltfi Passes Made By Commissioner Andrew Jefferson ENGINEERING SERVICES 41. Motion to approve award of contract to Beams Contracting, Inc. in the Item amount of $839'634.00 to construct the Fort Gordon Block 10 Irrigation Action: Replacement and Beautification Project, Bid Item #18-245, Task Order Approved Program RFQ #16-178. (No recommendation from Engineering Services Committee September 11, 2018) tB Block l0 Irrisation Bid ltem 18-245 Director Memo.pdf B Block 10 Irrisation Bid Item 18-245 Vicinitv Mao.ndf E Invitation-to Bid.odf B Bid Price Tab Official.pdf E Nlandatorry-Pre Bid Sisn In Sheet.odf B Nlait Labels.pdf E ('omnliance lnformation.odf E ltemAoorovalsheet.html Made By Seconded By Motion Result Motion to approve. Voting No: Approve commissioner commissioner Marion williams. Ben Hasan Motion Passes 9-1. LEGAL MEETING A. Pending and Potential Litigation. Commissioner Mary Davis Passes B. Real Estate. C. Personnel. 42. Motion to approve execution by the Mayor of the affidavit of Item compliance with Georgia's Open Meeting Act. Action: None Upcoming Meetings www.auqustaga.gov CALLED MEETING COMMISSION CHAMBER September 25,2018 Augusta Richmond County Commission convened at 11:00 o'clock a.m., Tuesday, september 25,2018, the Honorable Mary Davis, Mayor pro Tem, presiding. PRESENT: Hons. JefFerson, Guilfoyle, Sias, M. Williams, Fennoy, Hasan and Smith, members of Augusta Richmond County Commission. ABSENT: Hons. Hardie Davis, Jr., Mayor; D. Williams and Frantom, members. The Mayor Pro Tem called the meeting to order. Ms. Davis: Mr. MacKeruie. 1. LEGAL MEETING A. Pending and potential litigation B. Real estate C. Personnel Mr. MacKenzie: I would entertain a motion to go into an executive session to discuss pending and potential litigation, real estate and personnel. Mr. Hasan: So move. Mr. Fennoy: Second. Ms. Davis: We have a motion and second. please vote. Mr. Smith out. Motion carries 7-0. [LEGAL MEETING] 2. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit. Mr. Fennoy: So move. Mr. Sias: Second. Ms. Davis: We have a motion and a second. please vote. Motion carries 8-0. Ms. Davis: Mr. MacKenzie. Mr. MacKenzie: I would entertain a motion to approve a resolution authorizing thesettlement of all claims of Brandon Young, Ruth Jean and Leslie Jean in the aggre-gateamount of $1501000 in Superior Court case having a case number of 2014-RCSC-1546 andauthorizing the Administrator to disburse this amount. Mr. Hasan: So move. Mr. Fennoy: Second. Ms. Davis: Commissioner Sias? Mr. Sias: I'm good. Ms. Davis: Okay, we have a motion and a second. please vote. Motion carries 8-0. Ms. Davis: Commissioner Sias. Mr. Sias: Thank you, Mayor Pro Tem. Mayor Pro Tern, request unanimous consent of the Commission to add Public Safety Agenda Item #1 to the Special Called Meeting as to approve a $151000 grant from, for the Animal Services from Best Friends. Request unanimous consent to add that to the Special Called Meeting. [Item 1. Motion to approve the grant award in the amount of $151000 for spay/neuter surgeries from Best Friends.l Ms. Davis: Are there any objections? (No objections heard) Ms. Davis: okay, we have unanimous consent. Do we have a motion? Mr. Sias: Move to approve this agenda item. Mr. Smith: Second. Ms. Davis: Mr. Smith seconded it. please vote. Motion carries 8-0. Ms. Davis: Okay, Mr. MacKenzie, anything else? Mr. MacKenzie: That's all I have. Thank you. Ms. Davis: Commissioner Guilfoyle, public Services. [MEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certifu that the above is a true and correct copy of the minutes of the Called Meeting of the Augusta Richmond County Commission held on Septernber 25,2018. Clerk of Commission Commission Meeting Agenda 10/2/2018 2:00 PM Amend the Consolidation Act Department:Compliance Department Department:Compliance Department Caption:Motion to authorize staff to draft amendments to the Augusta, GA Code to re-define and broaden the scope of the Citizen’s Small Business Advisory Board (CSBAB) so that the board provides guidance regarding the elimination of discrimination and improving diversity and inclusion in City procurements as well as in City employment practices. Background: The Consolidation Act, Section 1-40 (d) states the Commission shall establish a citizens advisory council for minority employment and small business opportunities to advise the Commission and director of matters pertaining to this section, and to meet with minorities and small businesses to review the problems of minority and small business opportunities. (1995 Ga. Laws, p. 3648; 1996 Ga. Laws, p. 3607; 1997 Ga. Laws, p. 4024; 1997 Ga. Laws, p. 4690) Augusta, Georgia Code § 1-10- 125(b)(1) defines the Citizen’s Small Business Advisory Board (CSBAB) as a council to advise the Commission and the Director of minority and small business opportunities of matters pertaining to the LSBOP, and to meet with small businesses to review and advise as to the issues in program administration. The Augusta, Georgia Code needs to be amended to broaden the scope of the CSBAB’s role to include employment and other inclusion initiatives. Analysis:Augusta’s growth is inevitable with the expansion of new industries and diverse populations migrating to our city. We are a city of choice that values diversity. We are a city that commits to the inclusion of all employees, citizens, and visitors whereas individuals can safely work, live, and play. One Augusta is our motto. We strive to create a community for all people. Thus, to better serve the citizens of Augusta, Georgia, the enactment of a broad board to address current issues in society, particularly matters concerning equal employment, small business Cover Memo opportunity and inclusion, is imperative to remain agile in today’s economy. Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: None REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 10/2/2018 2:00 PM Policy Dedicating Plaques for Augusta, GA Facilities Department: Department: Caption:Update on the replacement dedication plaque at the Henry Brigham Community Center Walking Track. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Richmond County Plaque Dedication Policy SUBJECT: RECOMMENDATION FOR ESTABLISHING A POLICY CONCERNING DEDICATING PLAQUES FOR COUNTY FACILITIES SOURCE: Administrator Position The Augusta-Richmond County Commission has the authority to name, rename, or otherwise designate any building under the control of the county regardless of whether it was previously named by the commission. The Commission has the authority to provide suitably for acknowledging within the County Government (whether by memorials, designations or other suitable acknowledgements), (A) efforts of persons who have contributed substantially to the goals of the county and (B) gifts for use in activities of the County related to the wellbeing of its citizens. The primary purpose in designating an official name for an installation or building is to identify the occupying activity for the public and official visitors. Following usual practices, it is County policy not to name an installation or building for living persons or, other than in exceptional cases, for deceased persons. It is also the Commission policy to recognize the completion of a new installation, building, or major renovation to an existing building as an event of importance to the community. Therefore,it is the policy of the Commission to recognize the occasion by planning and conducting appropriate dedication ceremonies. This provides citizens with an opportunity to see the physical evidence of expenditures of their tax dollars. New Facilities Construction The names of the Mayor and Commission members seated on the date action was taken to fund the conskuction of the facility and the names of the Mayor and Commission members in office at the time of dedication, along with those of the Administrator, department director, construction manager, the architect and general contractor shall be engraved on a pernanent plaque affixed to the facility. Facilities Acquisitions The names of the Mayor and Commission members seated on the date action was taken to approve the funding of the acquisition and the names of the Mayor and Commission members in office at the time of dedication, along with the Administrator are to be included on the plaque. If renovation of said facility occurs prior to the County's occupying the facility then, in addition to the names of the Commission members taking action to approve the acquisition and the names of the Administrator, the departrnent director, construction manager, architect and general contractor's are also to be included on the plaque affixed to the facility. Extensive Renovation of an Existing Facitity The names of the Mayor and Commission members seated on the date of action to fund the renovation project and the names of the Mayor and Commission members in office at the time of dedication, along with the names of the Administrator, the department director, construction manager, the architect and general contractor are to be included on the plaque. The plaque will identify the project as a renovation or remodel, and the plaque will be placed next to or close in proximity to, the original dedication plaque. Responsibilities The Central Services Departrnent is responsible for oversight of this policy to ensure it is consistently applied. Procedures The final format and wording will be submitted to the Central Services Director before approval by the Administrator and will normally include the following:. City of Augusta logo o Identification of Commission facility or event o Date (month, day, year) of openingidedication. Mayor o Mayor Pro Tem o Commission Members (first name and last name in District order) e Administrator. Departrnent Director o Construction Manager o Architect o General Contractor. Funding recognition (if applicable) Adopted this rgth day of July, 2oL6 by the Augusta, Georgia Commission. Coversheet Page I of2 Commission Meeting Agenda 711912016 2:00 PM Policy for Building Dedication Plaques Department: Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Recreation Parks and Facilities - Facilities Recreation Parks and Facilities - Facilities Motion to adopt a policy establishing procedures and guidelines for dedication plaques to be installed in new and renovated Augusta facilities. (Approved by Public Services Committee July 12,2016) In the last several years, there have been several major buildings completed by Augusta. There is no consistent policy goveming the content or approval process for dedication plaques installed in these buildings to commemorate the leaders and primary participants in the project. The accompanying document was prepared at the request of the Augusta Commission to establish a consistent policy on dedication plaques. This proposed policy establishes consistent guidelines for installation of dedication plaques in future projects. The Augusta Commission would have final approval of the content prior to fabrication of the plaque. There is no financial impact involved in adopting a policy. 1. Adopt a policy establishing procedures and guidelines for dedication plaques to be installed in new and renovated Augusta facilities. 2.Do not adopt the policy. Adopt a policy establishing procedures and guidelines for dedication plaques to be installed in new and renovated Augusta facilities. http://appweb2.augustaga.gov/agendapublic/Bluesheet.aspx?ItemlD:24828&MeetinglD:1... 9/l0l2}lS . Coversheet Page2 of2 Funds are None required Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission http://appweb2.augustaga.gov/agendapubliclBluesheet.aspx?ItemlD:24828&MeetinglD:1... 9ll0l20l8 Commission Meeting Agenda 10/2/2018 2:00 PM Ratify Emergency Purchase Order for Central Services Re-roof Department:Central Services - Facilities Department:Central Services - Facilities Caption:Ratify an Emergency Purchase Order #P358754 in the amount of $81,900.00 to RPI Inc. to replace the upper roof on the Central Services Administration Building. (No recommendation from Public Services Committee September 25, 2018) Background:Augusta has recently completed renovations of the former Augusta Utilities Customer Service Building on Peach Orchard Road into Administrative Space for the Central Services Department. After completion, a leak was discovered and investigated. It was determined that the existing roof could not be successfully patched in a manner that would provide a long term watertight system. It was further determined that there is already one original built up roof under the exposed membrane roof. The Building Code does not allow for installation of three membranes which necessitates the removal of both roofs. In order to protect the recently completed interior renovations, replacement of the roof is necessary. Analysis:Roof replacement rather than patching/coating, is required. Emergency Procurement Procedures were followed and the PO was issued to the low bidder, Roofing Professionals, Inc. (RPI) in the amount of $81,900.00. Materials have been ordered and work is to commence as soon as possible. Financial Impact:The cost is $81,900 to be funded from SPLOST 7 set aside for Roof Replacements Alternatives:1. Ratify Emergency Purchase Order #P358754 in the amount of $81,900.00 to RPI Inc. to replace the upper roof on the Central Services Administration Building.Cover Memo Recommendation:Ratify Emergency Purchase Order #P358754 in the amount of $81,900.00 to RPI Inc. to replace the upper roof on the Central Services Administration Building. Funds are Available in the Following Accounts: The cost is $81,900 to be funded from SPLOST 7 set aside for Roof Replacements REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 10/2/2018 2:00 PM Motion to award RFP 19-350 Emergency Ambulance Services and to authorize the Mayor to execute the contract(s) pursuant to the RFP Department:Fire/Procurement Department:Fire/Procurement Caption:Discuss the award RFP 19-350 Emergency Ambulance Services and to authorize the Mayor to execute the contract(s) pursuant to the RFP. (Requested by Commissioner Marion Williams) Background:The Commission voted to apply for the Richmond County EMS Zone on August 14, 2018. The Richmond County EMS Zone opens on October 12, 2018. Zone applications are due no later than October 22, 2018. As part of the application process, Augusta will be required to not only identify if the applicant will contract with and/or use another licensed ambulance provider to provide all or part of the service but also must identify the percentage of service delivery to be completed by each identified contractor. As a result, Augusta must have its EMS plan contractors identified within the system prior to the deadlines identified above. The Emergency Ambulances Services RFP (19-350) was published on September 6, 2018. The submittals are due no later than September 20, 2018 and will be evaluated and scored on September 21, 2018. In the presentation presented to the Public Safety Committee on September 11, the September 25 Public Safety Committee was the date identified to bring this matter forward to Committee. The materials supporting the award of this RFP will be forwarded to all the Commissioners no later than Monday, September 24, 2018. Analysis:Awarding the RFP is necessary in order for Augusta to apply for the Richmond County EMS Zone as voted by the Commission. Financial Impact:The RFP does not contemplate paying a subsidy to any of the contractors. Alternatives:Deny Cover Memo Recommendation:Approve Funds are Available in the Following Accounts: The Fire Department will not need any additional funds than those already provided for in its 2018 and proposed 2019 budgets. REVIEWED AND APPROVED BY: Finance Procurement Law Administrator Clerk of Commission Cover Memo Request for Proposal Request for Proposals will be received at this office until Friday, September 21, 2018 @ 11:00 a.m. for furnishing: RFP Item # 19-350 Emergency (911) Ambulance Services for Augusta Georgia - Fire Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 14, 2018 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of120 days after RFPs have been opened, pending the execution of contract with the successful vendors. Request for Proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the Request for Proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 6, 11, 13, 2018 Commission Meeting Agenda 10/2/2018 2:00 PM Update of RFP 19-350 Emergency (911) Ambulance Services Department:Procurement/Fire Department:Procurement/Fire Caption:Discuss update of RFP 19-350 Emergency (911) Ambulance Services and approve Emergency Ambulance Service Fees. (Requested by Commissioner Marion Williams) Background:Augusta, Georgia Consolidated Government (“Augusta”) desires to contract with one or more companies to obtain emergency ambulance services in addition to those provided by Augusta, Georgia. Augusta intends, however, to obtain and remain the designated 911 EMS Provider for all of Augusta. Augusta, Georgia, located in the east central section of the state, is approximately 150 miles east of Atlanta on Interstate 20. The Savannah River serves as the boundary between Augusta and Aiken County, South Carolina. Augusta’s current population is about 200,000. Along with several other Georgia and South Carolina counties, the region is known as the Central Savannah River Area, commonly referred to as the CSRA, and is home to approximately half a million people. Augusta is Georgia’s second oldest and second largest city, founded during the British colonial period as a trading outpost. In 1996, the City of Augusta consolidated with Richmond County to form Augusta, Georgia. This consolidated governing body consists of a Mayor and 10 Commissioners. The successful Contractor(s) will evaluate, treat and/or transport all patients to the appropriate destination without regard to payment. Augusta desires proposals from those organizations that can provide all the services contemplated herein. Augusta reserves the right to make multiple awards. As part of the RFP, all participants in the EMS system will be required to follow Augusta's billing guidelines, including service fees. Therefore, the billing rates need to be set and approved by Commission. Analysis:On Friday, September 21, 2018 the Procurement Department will receive proposals. Augusta, Georgia intends to expedite this project through the Augusta Commission approval process as Cover Memo quickly as possible once the project evaluators make a recommendation. - RFP submittal period advertised to the public September 6, 11, 13, 2018 - Question Submittal Deadline September 14, 2018, 5:00 PM - RFP submittal period closed to the public September 21, 2018 - Evaluation Meeting September 21, 2018 - Evaluators’ recommendation to Commission Committee September 24, 2018 - Committee Agenda September 25, 2018 Financial Impact: Alternatives: Recommendation:Accept as information schedule for Emergency Ambulance Services RFP and approve service fees for Emergency Ambulance Services Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo RFP 19-350 Emergency (911) Ambulance Services Procurement Timeline - RFP submittal period advertised to the public September 6, 11, 13, 2018 - Question Submittal Deadline September 14, 2018, 5:00 PM - RFP submittal period closed to the public September 21, 2018 - Evaluation Meeting September 21, 2018 - Evaluators’ recommendation to Commission Committee September 24, 2018 - Public Safety Agenda September 25, 2018 Billing for Ambulance Services Proposed Charges: This rate structure applies to Augusta’s ambulances whether or not Augusta becomes the zone provider. This rate structure will also apply to any sub- contractors in the event Augusta becomes the zone provider. - Transport $1150 - Mileage $16.50/mile - Treat & No Transport $200 Collections: For people who are financially unable to pay, we see no reason to pursue them and risk exposing them to financial ruin. Back-billing: For people whose insurance does not cover the full cost of transport, we will not back-bill those patients and simply accept insurance payments. Commission Meeting Agenda 10/2/2018 2:00 PM District 1 appointment Department: Department: Caption:Motion to approve the appointment of Ms. Jacquelyn H. Dixon to the Augusta Library Board of Trustees representing District 1. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Clerk of Commission Title First Name * Middle Name * Last Name * Suffix Date Of Birth * Address * Home Phone* Work Phone Registered Voter Marital Status * Education * Race * Gender* Occupation * lnte rests Commission, Authorities, & Boards Talent Bank Application JACQUELYN FIAYES DIXON 6t25t1950 Sreet Address 301 GREENESTREET Address Une 2 APT D otv AUGUSTA fostal/ Zp Code 30901 7063996672 (l District 1 C District 3 C District 5 C District 7 C Mne Divorced Masters Black Female Retired University Administrator Education, culture, literature, history, sports Sate/Ftwince/fugion GEORGIA Oountry RICHMOND i District 2 C District 4 C District 6 C District 8 Commissions, Authorities, & Boards Volunteer For* Augusta Richmond County Library Board Oick add beloru to apdy for nore than one board. I currently lnve rdatives workjn€ for tile Oty of Awusta C Yes GM I currently server m an AugLsta Board, Oormission, o Auttrorty C Yes GM lwonh like to receive an enEil conf irnatitrr of rry submssion. 6 Yes ia cki e dixon222@ya h o o. co m CM Commission Meeting Agenda 10/2/2018 2:00 PM Affidavit Department: Department: Caption:Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo