HomeMy WebLinkAbout2018-08-21 Meeting AgendaCommission Meeting Agenda
Commission Chamber
8/21/2018
2:00 PM
INVOCATION: Fr. Vernon Knight Parochial Vicar, Saint Mary on the Hill Catholic Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
Students2Work Program
A.Recognition of the Richmond County Board of Education, Augusta
Metro Chamber of Commerce and the City of Augusta Partnership
Initiative Students2Work Program. (Requested by Commissioner
Dennis Williams)
Attachments
MACH Academy, Inc
B.Congratulations MACH Academy, Inc. winning participants! In the 2018
American Tennis Association (ATA) National Championship
Tournament, in Orlando, Florida. (Requested by Commissioner Bill
Fennoy)
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
C.Mr. Bill Lockett, regarding Augusta's recognition of National
Grandparents Day. Attachments
D.Mr. Chauncy L. Rogers regarding Gold Cross cost being passed to the
citizens.Attachments
E.Mr. Ned Vaughn regarding his support of renaming the John C. Calhoun
Expressway.Attachments
CONSENT AGENDA
(Items 1-25)
PLANNING
1. ZA-R-252 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the Comprehensive
Zoning Ordinance for Augusta Georgia by amending definition of mini-
warehouses in Section 2 (Definitions), Section 22-1-b (9) (General
Business) Permitted Uses and Section 22-2 (Special Exceptions).
Attachments
2. ZA-R-253 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition request to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by amending
Section 4 (Off-street Parking and Loading) – Nonconforming Parking
and Loading Spaces.
Attachments
3. ZA-R-254 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition request to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by amending
Section 28-B-7 (Signs) - maximum size signs permitted as address
markers in residential zones.
Attachments
4. ZA-R-255 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition request to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by amending
Section 19 – Planned Unit Development (PUD) in its entirety.
Attachments
5. ZA-R-256 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition request to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by amending
Section 2 – Definitions, Section 4 – Off-Street Parking and Loading,
Section 17 – R-3A (Multiple Family Residential), Section 17 – R-3B
(Multiple Family Residential), Section 18 – (Multiple Family
Attachments
Residential), Section 21 – B-1 (Neighborhood Business), Section 22
(General Business) and Section 26-2 – Special Exceptions relating to
Lodging House and Boarding House.
PUBLIC SERVICES
6.Motion to approve New Location Application: A. N. 18-27: request by
Brad Usry for an on premise consumption Beer & Wine License to be
used in connection with The Southern Salad located at 1008 Broad
Street. District 1. Super District 9. (Approved by Public Services
Committee August 14, 2018)
Attachments
7.Motion to approve the submission of the 2035 Augusta Comprehensive
Plan for review by the CSRA Regional Commission and the Georgia
Department of Community Affairs. (Approved by Public Services
Committee August 14, 2018)
Attachments
8.Motion to approve the Blanchard & Calhoun Annual Insurance Policy
for the Augusta Regional Airport. (Approved by Public Services
Committee August 14, 2018)
Attachments
9.Motion to approve Bid Award 18-179 in the amount of
$28,500.00 Chaplin & Sons Clearing & Demolition Contract for Window
Removal & Asbestos Abatement Hangar One. (Approved by Public
Services Committee August 14, 2018)
Attachments
10.Motion to approve Bid Award 18-173 Hebbard Electrical Inc. in the
amount of $66,033.00 - Electrical Equipment Replacement. (Approved
by Public Services Committee August 14, 2018)
Attachments
11.Motion to approve the award of Bid Item 18-204, LED Digital Display
Message Boards to AAA Sign Co. in the amount of $141,435.00.
(Approved by Public Services Committee August 14, 2018)
Attachments
12.Attachments
Motion to approve a request by Margaret Estelle Morrow for a Massage
Operator's License to be used in connection with Stella Morrow LMT
located at 1833 Central Ave. District 1. Super District 9. (Approved by
Public Services Committee August 14, 2018)
13.Motion to approve the 2nd Amendment to the HVAC Services Contract
with Gold Mech Inc. in the amount of $42,312.48 for the Augusta
Regional Airport. (Approved by Public Services Committee August
14, 2018)
Attachments
14.Motion to approve Bid Award 18-178 in the amount of $26,500
to Window World of the CSRA - Window Replacement Hangar One.
(Approved by Public Services Committee August 14, 2018)
Attachments
ADMINISTRATIVE SERVICES
15.Motion to approve recommendation from the Personnel, Policy and
Procedures (PPPM) Subcommittee to adopt the revised Employee
Appeals and Dispute Resolution 12.0 Policy. (Approved by
Administrative Services Committee August 14, 2018)
Attachments
PUBLIC SAFETY
16.Motion to approve grant contract for laboratory technician. (Approved
by Public Safety Committee August 14, 2018)Attachments
ENGINEERING SERVICES
17.Motion to approve the Award of Bid 18-207 in the amount of
$6,690,609.41 for the Deans Bridge Road MSW Landfill Leachate
Management and Earthwork to Gearig Brothers Civilworks. (Approved
by Engineering Services Committee August 14, 2018)
Attachments
18.Motion to approve Bid Award Bid #18-197 in the amount of $83,731.00
for a Vibration Analysis Program - Control Southern. (Approved by
Engineering Services Committee August 14, 2018)
Attachments
19.Motion to approve the notification of award of contract to Blair
Construction, Inc. for services associated with construction of the Fort
Gordon New Water and Sewage Connections under the Task Order
Program for Infrastructure RFQ #16-178 in the amount of $294,274.20
per Bid Item #18-208. (Approved by Engineering Services Committee
August 14, 2018)
Attachments
20.Motion to approve an Encroachment Agreement for Easement, from
Georgia Power Company, for the Fort Gordon Cyber CoE. (Approved
by Engineering Services Committee August 14, 2018)
Attachments
21.Motion to approve the notification of award of contract to Blair
Construction, Inc. for services associated with construction of the SR 10
Water Main Replacement from Fort Gordon New ACP/Gate 6 to SR 223
project under Task Order Program RFQ #16-178 in the amount of
$395,739.02 per Bid Item #18-203. (Approved by Engineering Services
Committee August 14, 2018)
Attachments
22.Motion to approve Supplemental Agreement Three for the Phinizy
Center for Watershed Assessment & Inventory Project in amount of
$82,000 for the continued Watershed Geomorphic data collection and
Monitoring System maintenance as requested by AED. RFQ 13-149
(Approved by Engineering Services Committee August 14, 2018)
Attachments
23.Motion to approve Supplemental Agreement One for Constantine
Engineering for Watershed Assessment & Inventory Project in amount of
$512,037.50 for the Phase 2 Storm System Inventory, Basin Analysis,
and Data Review & Reconciliation as requested by AED. RFQ 13-149
(Approved by Engineering Services Committee August 14, 2018)
Attachments
24.Motion to approve Zayo Group, LLC Application and Planters
Communication, LLC Application to place and use their facilities in
Augusta, Georgia Right-of-Way. Also authorize Augusta Engineering
Department to process and sign all associated documents with
consultation of Augusta Legal Counsel. (Approved by Engineering
Services Committee August 14, 2018)
Attachments
PETITIONS AND COMMUNICATIONS
25.Motion to approve the minutes of the regular meeting of the Augusta
Commission held August 7, 2018 and Special Called Meeting held
August 14, 2018.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
8/21/2018
AUGUSTA COMMISSION
REGULAR AGENDA
8/21/2018
(Items 26-29)
ENGINEERING SERVICES
26.Motion to approve renaming the John C. Calhoun Expressway-Veterans
Expressway. (Requested by Commissioner Bill Fennoy)Attachments
27.Discuss and adopt funding proposal for comprehensive street light
program. (Requested by Mayor Hardie Davis, Jr.)Attachments
APPOINTMENT(S)
28.Motion to approve the appointment of two ARC members to the CSRA
Unified Development Authority in accordance with the attached
Resolution.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
29.Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
8/21/2018 2:00 PM
Invocation
Department:
Department:
Caption:Fr. Vernon Knight Parochial Vicar, Saint Mary on the Hill
Catholic Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/21/2018 2:00 PM
Students2Work Program
Department:
Department:
Caption:Recognition of the Richmond County Board of Education,
Augusta Metro Chamber of Commerce and the City of Augusta
Partnership Initiative Students2Work Program. (Requested by
Commissioner Dennis Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/21/2018 2:00 PM
MACH Academy, Inc
Department:
Department:
Caption:Congratulations MACH Academy, Inc. winning participants! In
the 2018 American Tennis Association (ATA) National
Championship Tournament, in Orlando, Florida. (Requested
by Commissioner Bill Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/21/2018 2:00 PM
National Grandparents Day
Department:
Department:
Caption:Mr. Bill Lockett, regarding Augusta's recognition of National
Grandparents Day.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/21/2018 2:00 PM
Chauncy L. Rogers
Department:
Department:
Caption:Mr. Chauncy L. Rogers regarding Gold Cross cost being passed
to the citizens.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
commission meetingsr First and third ruesdays of each month - 2:00 p.m.committee meetings: second and rast Tuesdays of each month - l:00 j.m.
Qrmmission/committee: (Please check one and insert meeting date)
\Commission
Public Safety Committee
Public Services Committee
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
tlQ,r[ . 16
Administative Services Committee
Engineering Services Committee
Finance Committee
contact Information for Indlviduaupresenter Making the Request:
L.
Telephone Number:
Fax Number:
E-Mail Address:
Please send this request form to the following address:
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Buitding
535 Telfair Street
Augusta, GA 30901
Telephone Number: 706{21-1820
Fax Number: 706821-1838
E-Mail Address: nmorawski@augustage.gov
t*m*'{,
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,sOfflce no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-minute time limit will be allowed for presentations.
Caption/Topic of Discussion to be ptaced on the Agenda:
'%,W,,tfi# AwdA-
n, WIL-' OEi o{ *Pu-n o{\ 08lrLt tS
,l
Uqu hvUgL
Commission Meeting Agenda
8/21/2018 2:00 PM
Mr. Ned Vaughn
Department:
Department:
Caption:Mr. Ned Vaughn regarding his support of renaming the John C.
Calhoun Expressway.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
commission meetings: First and third ruesdays of each month - 2:00 p.m.committee meetings: second and last Tuesdays of each month - l:00 p.m.
commission/committee: (Please check one and insert meeting date)
X Commission Date of Meeting OatZttzOfiPublic Safety Committee
Public Services Committee
Administrative Services Committee
Engineering S ervices Committee
Finance Committee
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
contact Information for Individuaupresenter Making the Request:
Name:
Address: 8'12 Camellia Rd.GA 30909
TelephoneNumber: 310-910-1999
Fax Number:
E-Mail Addres
Caption/Topic of Discussion to be placed on the Agenda:
lwish to speak in the John C. Calhoun
Please send this request form to the following address:
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Telephone Number: 706-821-1820
Fax Number: 706-821-1838
E-MaiIAddress: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the ClerkrsOffice no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and
5:00 p.m. on the Tuesday preceding the Commiffee meeting of the following week. A fir"-minute time limit wiII be allowed for presentations.
Commission Meeting Agenda
8/21/2018 2:00 PM
ZA-R-252
Department:Planning and Development
Department:Planning and Development
Caption: ZA-R-252 – A request for concurrence with the Augusta
Georgia Planning Commission to approve a petition to amend
the Comprehensive Zoning Ordinance for Augusta Georgia by
amending definition of mini-warehouses in Section 2
(Definitions), Section 22-1-b (9) (General Business) Permitted
Uses and Section 22-2 (Special Exceptions).
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/21/2018 2:00 PM
ZA-R-253
Department:Planning and Development
Department:Planning and Development
Caption: ZA-R-253 – A request for concurrence with the Augusta
Georgia Planning Commission to approve a petition request to
amend the Comprehensive Zoning Ordinance for Augusta
Georgia by amending Section 4 (Off-street Parking and
Loading) – Nonconforming Parking and Loading Spaces.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/21/2018 2:00 PM
ZA-R-254
Department:Planning and Development
Department:Planning and Development
Caption: ZA-R-254 – A request for concurrence with the Augusta
Georgia Planning Commission to approve a petition request to
amend the Comprehensive Zoning Ordinance for Augusta
Georgia by amending Section 28-B-7 (Signs) - maximum size
signs permitted as address markers in residential zones.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/21/2018 2:00 PM
ZA-R-255
Department:Planning and Development
Department:Planning and Development
Caption: ZA-R-255 – A request for concurrence with the Augusta
Georgia Planning Commission to approve a petition request to
amend the Comprehensive Zoning Ordinance for Augusta
Georgia by amending Section 19 – Planned Unit Development
(PUD) in its entirety.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/21/2018 2:00 PM
ZA-R-256
Department:Planning and Development
Department:Planning and Development
Caption: ZA-R-256 – A request for concurrence with the Augusta
Georgia Planning Commission to approve a petition request to
amend the Comprehensive Zoning Ordinance for Augusta
Georgia by amending Section 2 – Definitions, Section 4 – Off-
Street Parking and Loading, Section 17 – R-3A (Multiple Family
Residential), Section 17 – R-3B (Multiple Family Residential),
Section 18 – (Multiple Family Residential), Section 21 – B-1
(Neighborhood Business), Section 22 (General Business) and
Section 26-2 – Special Exceptions relating to Lodging House
and Boarding House.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Cover Memo
Commission Meeting Agenda
8/21/2018 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Location Application: A. N. 18-
27: request by Brad Usry for an on premise consumption Beer
& Wine License to be used in connection with The Southern
Salad located at 1008 Broad Street. District 1. Super District 9.
(Approved by Public Services Committee August 14, 2018)
Background:This is a New Location Application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $625.00
Alternatives:
Recommendation:Staff reserves its recommendation pending further discussion
and/or dissemination of additional information during the Public
Services Committee meeting. The Sheriff’s Office approved the
application subject to additional information not contradicting
applicant’s statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/21/2018 2:00 PM
Approve resolution to transmit 2035 Comprehensive Plan
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve the submission of the 2035 Augusta
Comprehensive Plan for review by the CSRA Regional
Commission and the Georgia Department of Community
Affairs. (Approved by Public Services Committee August 14,
2018)
Background:The Augusta Planning and Development Department has
finalized ReEnvision Augusta: A Plan for 2035 – The Augusta-
Richmond County Comprehensive Plan. In order to meet the
October 31, 2018 deadline for adoption, staff needs to submit the
Comprehensive Plan for review by the CSRA Regional
Commission and the Georgia Department of Community Affairs
by August 31, 2018. This provides enough time for review by
both agencies and an opportunity for staff to make corrections
and resubmit, if necessary. In order for the City of Augusta to
maintain its Qualified Local Government status, the plan must
be adopted by October 31, 2018.
Analysis:ReEnvision Augusta: A Plan for 2035 – The Augusta-Richmond
County Comprehensive Plan. Provides Augusta an opportunity
to gain insights into the status of Augusta, Georgia through the
lens of specific elements including, Housing, Economic
Development, Environment, Land Use, and Transportation. The
document once adopted will allow the City to maintain its
Qualified Local Government status which allows the City to
continue to receive millions in funding.
Financial Impact:If action is delayed the City of Augusta would lose it
qualification to receive certain Federal and State Funding.
Alternatives:Do not approve the resolution for transmittal and the City of
Augusta will miss the deadline for adoption which will cause the
City to lose it Qualified Local Government status.
Cover Memo
Recommendation:Approve the resolution to transmit the ReEnvision Augusta: A
Plan for 2035 – The Augusta-Richmond County Comprehensive
Plan to the CSRA Regional Commission and Georgia DCA for
review.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
A Resolution of The City of Augusta, Georgia
for the Transmittal of the
RE-ENVISION AUGUSTA A PLAN FOR 2035
CITY OF AUGUSTA Comprehensive Plan
WHEREAS, the Augusta City Commission, the governing authority of Augusta, has
prepared the ReEnvision Augusta: A Plan for 2035 - The City of Augusta Comprehensive
Plan to replace their prior comprehensive plan and;
WHEREAS, ReEnvision Augusta: A Plan for 2035 - The City of Augusta Comprehensive
Plan was prepared in accordance with the Rules and Procedures of the Georgia
Department of Community Affairs;
WHEREAS, The City of Augusta, Georgia certifies that the minimum public hearing
requirements as required by the Georgia Department of Community Affairs Standards
and Procedures for Local Comprehensive Planning have been met.
NOW, THEREFORE, BE IT RESOLVED by the Augusta Commission that ReEnvision
Augusta: A Plan for 2035 - The City of Augusta Comprehensive Plan is hereby allowed to
be transmitted to the Central Savannah River Area Regional Commission and the Georgia
Department of Community Affairs for review.
Adopted this _____ day of _____________________, 2018
_______________________________________
Hardie Davis Jr., Mayor
City of Augusta, Georgia
ATTEST:
________________________________________
Lena J. Bonner, Clerk of Commission
City of Augusta
(Please Use Letterhead from the Mayor’s Office)
(DATE)
Central Savannah River Area Regional Commission
Attn: Planning Department
3626 Walton Way Extension, Suite 300
Augusta, Georgia, 30909
RE: City of Augusta Comprehensive Plan
The City of Augusta, Georgia has completed an update of their comprehensive plan. The City of Augusta
is submitting the ReEnvision Augusta: A Plan for 2035 - The City of Augusta Comprehensive Plan with this
letter for review by the Central Savannah River Area Regional Commission and the Georgia Department
of Community Affairs (DCA). The Plan is consistent with Georgia’s Minimum Standards and Procedures
for Local Comprehensive Planning (Chap. 110-12-1).
I certify that the City of Augusta, Georgia has held those public hearings required by Georgia DCA and
has involved the public in development of the plan in a manner appropriate to our community’s
dynamics and resources.
I certify that appropriate staff and decision-makers have reviewed both the Regional Water Plan
covering our area and the Rules for Environmental Planning Criteria (O.C.G.A. 12-2-8) and taken them
into consideration in formulating our plan.
If you have any questions concerning our submittal, please contact Martin Laws at (706) 821-1801.
Sincerely,
Mayor Hardie Davis Jr.,
City of Augusta
Enclosures
Commission Meeting Agenda
8/21/2018 2:00 PM
Blanchard & Calhoun Annual Airport Insurance
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve the Blanchard & Calhoun Annual Insurance
Policy for the Augusta Regional Airport. (Approved by Public
Services Committee August 14, 2018)
Background:The Total Estimated Annual 2018-2019 Premium shows an
increase of $11,485 from the previous year due to increase in
enplanement exposure, additional newer vehicles, and a general
overall market increase. The Auto Fleet and Driver schedule are
updated as vehicles and employees are added or deleted. All
Airport employees that possess a valid driver’s license and are
authorized to drive airport vehicles are covered. The Proposed
premium is $164,412.00.
Analysis:The Directors and Officers policy is a 3-year policy but only 1
year of premium showing above. Total 3-year premium
$15,069.00. It will be the same until 8/28/2020. The Pollution
policy is a 3-year policy but only 1 year of premium showing
above. Total 3-year premium $47,840.00. It will be the same
until 8/28/2020. The enplanement exposure increased from
280,000 to 300,000. In the last term of 2017, we added two 2017
Fords and a 2016 Refueler ($290,995).
Financial Impact:$164,412.00
Alternatives:To Deny
Recommendation:To Approve
Funds are
Available in the
Following
Accounts:
551-08-1101/5231110 Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/21/2018 2:00 PM
Chaplin and Sons Demo
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve Bid Award 18-179 in the amount of
$28,500.00 Chaplin & Sons Clearing & Demolition Contract for
Window Removal & Asbestos Abatement Hangar One.
(Approved by Public Services Committee August 14, 2018)
Background:This Contract is in support of Hangar One Renovations. It was
approved by the Aviation Commission on May 24, 2018.
Analysis:
Financial Impact:$28,500.00
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
Fund 551
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission Cover Memo
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Thursday, April 12, 2018 @ 11:00 a.m. for furnishing:
Bid Item #18-178 Window Replacement at Hanger One for Augusta, GA – Augusta Regional Airport
Bid Item #18-179 Asbestos Abatement & Window Removal for Lead Paint at Hanger One for Augusta, GA – Augusta
Regional Airport
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
A Mandatory Pre Bid Conference Bid Item 18-178 will be held on Tuesday, March 27, 2018 @ 10:00 a.m. in the Procurement
Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit to follow.
A Mandatory Pre Bid Conference Bid Item 18-179 will be held on Wednesday, March 28, 2018 @ 10:00 a.m. in the Procurement
Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Thursday, March 29, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 1, 8, 15, 22, 2018
Metro Courier March 1, 2018
OFFICIAL
VENDORS Attachment
"B"E-Verify Addendum 1 SAVE
Form Bid Price
G & P Construction
310 Belair Road
North Augusta, SC 29841
Yes 877166 Yes Yes $79,129.00
J J Morley Environmental
7560 Industrial Ct
Alpharetta, GA 3004
Yes 56271 Yes Yes $88,880.00
Chaplin & Sons Clearing
1218 New Savannah R
Augusta, GA 30901
Yes 371069 Yes Yes $28,500.00
Pyramid Remedial
5890 Gateway Dr., Suite B
Alpharetta, GA 30004
Total Number Specifications Mailed Out: 9
Total Number Specifications Download (Demandstar): 136
Total Electronic Notifications (Demandstar): 5
Total Number Specification Mailed Out to Local Vendors: 5
Mandatory Pre-Bid Attendees: 3
Total packages submitted: 4
Total Noncompliant: 1
Bid Opening for Bid Item #18-179
Asbestos Abatement & Window Removal for
Lead Paint at Hanger One
for Augusta, GA - Augusta Regional Airport
Bid Date: Thursday, April 12, 2018 @ 11:00 a.m.
Non-Compliant
Did Not Attend Mandatory Pre-Bid Conference
Page 1 of 1
Commission Meeting Agenda
8/21/2018 2:00 PM
Hebbard Electrical Inc.
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve Bid Award 18-173 Hebbard Electrical Inc. in
the amount of $66,033.00 - Electrical Equipment Replacement.
(Approved by Public Services Committee August 14, 2018)
Background:This Contract is in support of Hangar One renovations.
Analysis:This is one of the several stages to be performed in support of
renovations to Hangar One.
Financial Impact:$66,033.00
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
Fund 551
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission Cover Memo
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Thursday, March 29, 2018 @ 11:00 a.m. for furnishing:
Bid Item #18-172 HVAC Upgrade to Hanger One for Augusta, GA – Augusta Regional Airport
Bid Item #18-173 Electrical Renovations to Hanger One for Augusta, GA – Augusta Regional Airport
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
A Mandatory Pre Bid Conference Bid Item 18-172 will be held on Wednesday, March 14, 2018 @ 10:00 a.m. in the Procurement
Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit to follow.
A Mandatory Pre Bid Conference Bid Item 18-173 will be held on Wednesday, March 14, 2018 @ 3:00 p.m. in the Procurement
Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Thursday, March 15, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 15, 22, March 1, 8, 2018
Metro Courier February 15, 2018
OFFICIAL
VENDORS Attachment
"B"
E-Verify
Number
Addendum
1
SAVE
Form Bid Price
RL Wiley
4144 Wheeler Rd.
Augusta, GA 30907
Yes 108933 Yes Yes $83,336.00
Helm Electric Inc.
124 East Boundary
Augusta, GA 30909
Hubbard Electric
2225 North Leg Road
Augusta, GA 30909
Yes 100591 Yes Yes $66,033.00
High Voltage Specialist
P.O. Box 16127
Augusta, GA 30919
Total Number Specifications Mailed Out: 23
Total Number Specifications Download (Demandstar): 192
Total Electronic Notifications (Demandstar): 6
Total Number Specification Mailed Out to Local Vendors: 15
Mandatory Pre-Bid Attendees: 3
Total packages submitted: 3
Total Noncompliant: 1
Bid Opening for Bid Item #18-173
Electrical Renovations for Hanger One
for Augusta, GA - Augusta Regional Airport
Bid Date: Thursday, March 29, 2018 @ 11:00 a.m.
Non-Compliant
Did not attend Mandatory Pre-bid Conference
Page 1 of 1
Commission Meeting Agenda
8/21/2018 2:00 PM
LED Digital Display Message Boards
Department:Recreation and Parks
Department:Recreation and Parks
Caption:Motion to approve the award of Bid Item 18-204, LED Digital
Display Message Boards to AAA Sign Co. in the amount of
$141,435.00. (Approved by Public Services Committee
August 14, 2018)
Background:SPLOST 7 includes a funding allocation for new LED Message
Boards to be placed at four locations, those being the Augusta
Aquatics Center, Diamond Lakes Regional Park, Newman
Tennis Center and the Augusta Municipal Golf Course. (See two
examples attached)
Analysis:Ten (10) Bid Specifications were mailed to sign vendors with a
total of four (4) bids received. Of those four received, one (1)
was deemed non-compliant. Based on staff review and
evaluation, the Department of Recreation and Parks recommends
award of Bid Item 18-204 to AAA Sign Co. of Augusta, Ga. For
$141,435.
Financial Impact:Augusta Aquatic Center $34,405 Augusta Municipal Golf
Course $34,405 Diamond Lakes Regional Park $34,405
Newman Tennis Center $38,220 TOTAL $141,435
Alternatives:1. To Approve Bid Item 18-204, LED Digital Display Message
Boards to AAA Sign Co. for $141,435. 2. Move No Action.
Recommendation:1. Move to Approve.
Funds are
Available in the
Following
Accounts:
SPLOST 7 – 329061110_$103,215 Capital Outlay -
272061110_$38,220 Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Friday May 18, 2018 @ 11:00 a.m. for furnishing:
Bid Item #18-204 LED Digital Display for Augusta, GA – Recreation and Parks Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, May 4, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail
or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 12, 19, 26, May 3, 2018
Metro Courier April 12, 2018
OFFICIAL
VENDORS Attachment
B E-Verify #Addendum 1 SAVE
Form Bid Price
Compliance
Review 5%
Goal
Denyse
4521 Industrial Acess Rd
Douglasville, GA 30134
Yes 126729 Yes Yes $207,623.00 Yes
Finuf Sign Co
P. O. Box 211570
Augusta, GA 30917
Yes 382388 Yes Yes $148,144.40 Yes
Complete Signs
227 Hostdale Dr
Dothan, AL 36303
Yes 507414 Yes Yes $149,058.00 Non-
compliant
AAA Sign Co
2015 Westside Dr
Augusta, GA 30907
Yes 517275 Yes Yes $141,435.00 Yes
Total Number Specifications Mailed Out: 10
Total Number Specifications Download (Demandstar): 8
Total Electronic Notifications (Demandstar): 65
Total Number of Specificaiotns Mailed to Local Vendors: 7
Mandatory Pre-Bid Attendees: N/A
Total packages submitted: 4
Total Noncompliant:
Bid Item #18-204
LED Digital Display
for Augusta, GA- Recreation and Parks Department
Bid Date: Friday, May 18, 2018 @ 11:00 a.m.
Page 1 of 1
Commission Meeting Agenda
8/21/2018 2:00 PM
Massage Operator
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve a request by Margaret Estelle Morrow for a
Massage Operator's License to be used in connection with
Stella Morrow LMT located at 1833 Central Ave. District 1.
Super District 9. (Approved by Public Services Committee
August 14, 2018)
Background:This is a New Applicant New Location.
Analysis:The applicant meets the requirement of the City of Augusta's
Ordinance that regulates Massage Therapy.
Financial Impact:The applicant will pay a fee of $155.00 for a Massaged
Operator's License and a fee based on estimated gross revenue
reported.
Alternatives:
Recommendation:The Planning and Development approved the application subject
to additional information not contradicting the applicants
statements. The Sheriff's Office approved the application subject
to additional information not contradicting the applicants
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/21/2018 2:00 PM
Second Amendment to Contract for HVAC Services Gold Mech
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve the 2nd Amendment to the HVAC Services
Contract with Gold Mech Inc. in the amount of $42,312.48 for
the Augusta Regional Airport. (Approved by Public Services
Committee August 14, 2018)
Background:The Airport recommends that the Commission sign the
amendment for HVAC services by Gold Mech for $42,312.48,
which represents the last year of this contract. This
contract dates to June 2014 providing two (1) year extensions
resulting in the final year.
Analysis:This is in support of all buildings at the airport for HVAC
services
Financial Impact:$42,312.48
Alternatives:To Deny
Recommendation:To Approve
Funds are
Available in the
Following
Accounts:
fund 551
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/21/2018 2:00 PM
WindowWorld CSRA- Airport
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve Bid Award 18-178 in the amount of $26,500
to Window World of the CSRA - Window Replacement Hangar
One. (Approved by Public Services Committee August 14,
2018)
Background:This contract was approved by the Aviation Commission to
support Hangar One renovations. Contract was approved on
May 24, 2018.
Analysis:This is one of several stages to be performed in support of the
renovations of Hangar One.
Financial Impact:$26,500
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
Fund 551
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Thursday, April 12, 2018 @ 11:00 a.m. for furnishing:
Bid Item #18-178 Window Replacement at Hanger One for Augusta, GA – Augusta Regional Airport
Bid Item #18-179 Asbestos Abatement & Window Removal for Lead Paint at Hanger One for Augusta, GA – Augusta
Regional Airport
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
A Mandatory Pre Bid Conference Bid Item 18-178 will be held on Tuesday, March 27, 2018 @ 10:00 a.m. in the Procurement
Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit to follow.
A Mandatory Pre Bid Conference Bid Item 18-179 will be held on Wednesday, March 28, 2018 @ 10:00 a.m. in the Procurement
Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Thursday, March 29, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 1, 8, 15, 22, 2018
Metro Courier March 1, 2018
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form Bid Price
O'Brien's Glass
3842 Washington Road
Martinez, GA 30907
Yes 328348 Yes $34,598.23
Window World of CSRA
4001 Enterprise Ct.
Augusta, GA 30907
Yes 770159 Yes $26,500.00
360 TXC
3330 Cumberland Blvd.,
Suite 500
Atlanta, GA 30339
Total Number Specifications Mailed Out: 15
Total Number Specifications Download (Demandstar): 69
Total Electronic Notifications (Demandstar): 2
Total Number Specification Mailed Out to Local Vendors: 9
Mandatory Pre-Bid Attendees: 4
Total packages submitted: 2
Total Noncompliant: 0
Bid Opening for Bid Item #18-178
Window Replacement at Hangar One
for Augusta, GA - Augusta Regional Airport
Bid Date: Thursday, April 12, 2018 @ 11:00 a.m.
Page 1 of 1
Commission Meeting Agenda
8/21/2018 2:00 PM
Employee Appeals and Dispute Resolution 12.0 Policy.
Department:
Department:
Caption:Motion to approve recommendation from the Personnel, Policy
and Procedures (PPPM) Subcommittee to adopt the
revised Employee Appeals and Dispute Resolution 12.0 Policy.
(Approved by Administrative Services Committee August
14, 2018)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Employee Appeals and Dispute Resolution 12.0 #1 August 8, 2018
Page 1 of 5
1.0 POLICY SUMMARY
This policy provides direction and authority to resolve employment related disputes. Each party
shall seek guidance from the Human Resources Department regarding such disputes.
Non
Substance-
Abuse
Termination
Substance
Abuse
Termination
Suspensions/
Demotions Other
Disputes
IN
T
E
R
N
A
L
Step 1
Informal within department
X X X X
Step 2
Department chain of command
(if a manager who was not
involved in the dispute within
the Department is available to
hear the dispute)
X X X X
Step 3
Administrator
X X X
Step 4
Personnel Board
X
2.0 POLICY STATEMENT:
A. General
It is the policy of Augusta, Georgia to facilitate the fair, equitable and timely resolution of disputes
arising from employment with Augusta, Georgia. The goal of the dispute resolution process is for
the parties to the dispute to exchange and review information in order to determine whether
revision or rescission is warranted of an employment action, corrective action, discharge or other
end of employment, or other application of policy, (“covered employment dispute”).
INTERNAL
With all disputes an employee is encouraged initially to attempt to resolve the issue informally
with his or her immediate supervisor with advice and counsel from the Human Resources
Department, (Step 1), although this is not required and does not extend the deadline for filing a
written complaint.
Employee Appeals and Dispute Resolution 12.0 #1 August 8, 2018
Page 2 of 5
Non-Substance Abuse Terminations
Department directors have the authority to make termination decisions for employees
within their department. (Step 2). A decision rendered by a department director is final
unless the employee timely appeals to the Administrator’s Office.
Appeals to Administrator (Step 3)
An employee who has been terminated may file an appeal to the Administrator within five
(5) days after the date of the termination if he or she disputes the termination. The
Administrator should render a decision on the appeal within ten (10) days from the date of
the employee’s appeal to the Administrator. The Administrator may, but is not required to,
meet with the employee and/or the department director prior to rendering a decision. If the
Administrator upholds the termination decision, such decision is final unless the employee
timely appeals to the Personnel Board (“Board”). The Administrator may reverse the
termination decision or may reduce the termination to a lessor form of discipline.
Appeals to the Board (Step 4)
The Personnel Board will be composed of twelve (12) individuals, one appointee for each
Commissioner and two (2) legislative delegation appointments. In order to be qualified to
serve on the Board, an individual should have (but is not required to have) professional or
academic experience in employment relations and cannot be an employee of the Augusta,
Georgia government.
An employee who is terminated for a non-substance abuse reason may file an appeal to the
Board within five (5) days after the date of the decision of the Administrator upholding the
termination. Within sixty (60) days from the date of the employee’s appeal to the Board,
a hearing shall be scheduled. Once a hearing is scheduled, each party may request a con-
tinuance if appropriate, but no party can request more than two (2) continuances during the
course of an appeal.
The Board shall render a written decision, which sets forth evidentiary reasons for the de-
cision, within ten (10) business days of the close of the hearing. The decision of the Board
shall be in writing which shall set forth the reasons for its decision regarding the dispute.
The Board shall only have the authority to uphold the termination or to reverse it. When
appearing before the Board, employees are responsible for any expenses incurred by them.
The decision of the Personnel Board is the final step of the dispute process for non-sub-
stance abuse terminations.
Substance Abuse Terminations
If the Department Review does not resolve a substance abuse termination, employ-
Employee Appeals and Dispute Resolution 12.0 #1 August 8, 2018
Page 3 of 5
ees terminated pursuant to the substance abuse policies may appeal to the Admin-
istrator's office (Step 3) who will have final internal authority to resolve the dis-
pute. Step 4 does not apply to terminations resulting from violations of the sub-
stance abuse policies of Augusta, Georgia.
Suspensions/Demotions
If the Department Review does not resolve a suspension/demotion dispute it may be
appealed to the Administrator's office who will have final internal authority to re-
solve the dispute (Step 3). Step 4 does not apply to suspension/demotion appeals.
Other Disputes
Other disputes within the scope of this policy (see Scope below) are to be resolved
at the departmental level. If informal discussions cannot resolve a covered employ-
ment dispute that does not involve allegations of unlawful discrimination or harass-
ment, it should be submitted to the employee's chain of command, to be addressed,
in accordance with department procedure, by a manager(s) who was not involved in
the dispute ("Department Review"). Steps 3 and 4 do not apply to disputes that do
not involve termination, suspension or demotion. The final step for these disputes is
with the department director.
EXTERNAL
Disputes that are not resolved through the Equal Employment Opportunity Complaint Resolution
Procedures or at the Administrator’s Office or at the Personnel Board may be resolved in a court
of law or through alternative dispute resolution.
This Policy does not preclude an employee from filing an administrative complaint with a state or
federal government agency.
B. Retaliation
An employee who files a complaint or participates in the complaint process shall not be retaliated
against for such conduct.
C. Scope
1. Disputes Within the Scope of this Policy
A complaint is a written claim by an employee regarding a specific management
action(s) that is alleged to have:
a. adversely affected that employee’s existing terms and conditions of
employment in a material way, and
b. violated a provision of the Personnel Policies or Procedures or
Employee Appeals and Dispute Resolution 12.0 #1 August 8, 2018
Page 4 of 5
c. constituted unlawful discrimination or harassment
2. Disputes Outside the Scope of this Policy
a. Concerns or inquiries regarding classification standards, benefits, salary rates for
job titles, salary ranges for job classifications, or the contents of the personnel
policies. These concerns or inquiries may be submitted to Human Resources for
consideration.
b. With the exception of a corrective salary decrease (which is within the scope of
this policy), concerns or inquiries regarding an individual employee’s rate of pay
or change in rate of pay, unless the employee’s complaint alleges that the action
was taken for unlawful discriminatory or retaliatory reasons in violation of the
Equal Employment Opportunity Policy. These concerns or inquiries may be
submitted to Human Resources and/or the Office of Compliance for consideration.
c. A request for review of a decision on the classification of a position.
d. A management action taken pursuant to a policy or procedure, unless the
complaint alleges that the action was taken violated the terms of the policy or
procedure, or for unlawful discriminatory or retaliatory reasons.
3.0 COMPLIANCE RESPONSIBILITIES
Human Resources is responsible for this policy and has the authority to implement the policy. The
Human Resources Director may apply appropriate interpretations to administer and clarify the
policy provided that the interpretations do not result in substantive changes to the underlying
policy.
4.0 PROCEDURES TO IMPLEMENT POLICY
Human Resources may develop procedures or other supplementary information to support the
implementation of this policy. Such supporting documentation requires the approval of the
Administrator.
5.0 APPLICABILITY
This Policy is applicable to all Augusta, Georgia employees except SES employees.
6.0 DEFINITIONS
A. Unlawful discrimination - an employment decision made in whole or in part on a status
protected by law or Augusta's Equal Employment Opportunity Policy.
Employee Appeals and Dispute Resolution 12.0 #1 August 8, 2018
Page 5 of 5
B. Unlawful Harassment - Unwelcome conduct involving any status protected by law or
Augusta, Georgia's Equal Opportunity Policy which has the effect of unreasonably
interfering with the terms and conditions of employment of an Augusta, Georgia employee.
C. Termination dispute- A complaint by an employee that his or her employment with
Augusta, Georgia was terminated unlawfully or in violation of Augusta, Georgia policy.
D. Compliance Office - Monitors all activity to insure that no person will encounter unlawful
discrimination and/or harassment in employment.
E. Internal resolution – Attempts to resolve the dispute within the authority of Augusta,
Georgia. Steps 1 through 4 of the Employee Appeals and Resolution Policy.
F. External resolution – Independent agencies outside the jurisdiction of Augusta, Georgia.
G. Covered Employment Dispute - Except as set forth in section 2.0, C 2, any employment
action taken by Augusta, Georgia, including corrective action, discharge or other end of
employment action, or other application of Augusta, Georgia's Personnel Policies and
Procedures.
H. Personnel Board (“Board”) - The Board will be composed of twelve (12) individuals, one
appointee for each Commissioner and two (2) legislative delegation appointments. In order
to be qualified to serve on the Board an individual should (but is not required to) have
professional or academic experience in employment relations and not be an employee of
the Augusta, Georgia government.
I. Complaints - A complaint is a written claim by an employee regarding a specific
management action (s) that is alleged to have:
i. adversely affected that employee’s terms and conditions of employment in a
material way, and
ii. violated a provision of the Personnel Policies or Procedures or
iii. constituted unlawful discrimination or harassment
Commission Meeting Agenda
8/21/2018 2:00 PM
Accountability Court Grant Contract for Laboratory Technician
Department:Richmond County State Court
Department:Richmond County State Court
Caption:Motion to approve grant contract for laboratory technician.
(Approved by Public Safety Committee August 14, 2018)
Background:Richmond County Accountability Court utilizes a drug testing
laboratory for the purpose of alcohol and drug screening its DUI
and Drug Court participants. The court has received a grant
approved by the Commission for a laboratory technician to work
at the drug testing facility.
Analysis:None
Financial Impact:This position is 100% funded by the approved grant.
Alternatives:None
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
The grantor approved $13,728 for this contractor requiring a
match of 10% in the amount of $1,372 which will come from the
courts participants monthly fees. Org key: 220022638
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission Cover Memo
Cover Memo
Commission Meeting Agenda
8/21/2018 2:00 PM
Approve the Award of Bid 18-207 Deans Bridge Road MSW Landfill Leachate Management and
Earthwork to Gearig Brothers Civilworks.
Department:Environmental Services
Department:Environmental Services
Caption:Motion to approve the Award of Bid 18-207 in the amount of
$6,690,609.41 for the Deans Bridge Road MSW Landfill
Leachate Management and Earthwork to Gearig Brothers
Civilworks. (Approved by Engineering Services Committee
August 14, 2018)
Background:The Environmental Services Department placed Bid Item 18-
207 for the construction of a Leachate Tank Farm, treatment
system, and some additional earthwork for the Deans Bridge
Road landfill. There was one compliant bidder – Gearig Brothers
Civilworks. The current leachate tank system at the landfill is
under-sized based upon the current landfill capacity and needs to
be increased. This project is a required upgrade to the current
system and also includes pre-treatment abilities. This project
was placed for bid in 2017, however, after review the original
scope of work was found to be over-complex for the facility’s
needs and the permit requirements. The scope was changed and
it was placed for bid again in 2018 with significant changes to
the treatment system design and technology; and the need for
some additional earthwork to complete this project and prepare
for future landfill closure.
Analysis:One requirement of landfill operations is to collect and control
the leachate that is produced during the decomposition of the
garbage over time. Leachate is the liquid that collects in the
bottom of the landfill. Disposal of this liquid typically occurs via
the sanitary sewer system. The ESD has a permit with the
Augusta Utilities Department Waste Water Treatment Plant to
directly discharge the leachate into the sanitary sewer system,
but the landfill is also required to have enough capacity on-site
to store the leachate for a period of time, if it ever becomes
necessary. At this time, due to the current size of the landfill, the
capacity of the leachate storage is significantly under-sized
Cover Memo
(flows can range from 1000-10,000 gallons per day, with current
on-site storage capacity at 50,000 gallons). This project will
provide for additional required storage capacity, control the flow
into the sanitary system, and provide for leachate pre-treatment
prior to release to the sanitary system. Gearig Brothers was the
qualified bidder on the project and after careful analysis and
negotiations with the vendor, ESD is recommending the project
be awarded to this vendor.
Financial Impact:The total cost of the project is $6,690,609.41; and funds are
available in ESD budget 541 04 4210/5412110. This is a
reduction of approximately $1.36M from the original 2017
project scope.
Alternatives:1. Do not award the work and place the Landfill in jeopardy of
being out of compliance with the state solid waste rules. 2.
Award the work to this vendor and allow compliance and best
management practices to be maintained at the facility.
Recommendation:Option 2 - award the bid to Gearig Brothers
Funds are
Available in the
Following
Accounts:
The total cost of the project is $6,690,609.41; and funds are
available in ESD budget 541 04 4210/5412110. This is a
reduction of approximately $1.36M from the original 2017
project scope.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Tuesday, May 22, 2018 @ 3:00 p.m. for furnishing:
Bid Item #18-207 Deans Bridge Road MSW Landfill Leachate Management & Earthwork Package - for Augusta, GA –
Environmental Services Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta,
GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from
Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $85.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is
providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488)
beginning Thursday, April 12, 2018. Bidders are cautioned that submitting a package without Procurement of a complete set are likely
to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the
successful completion of the project.
A Mandatory Pre Bid Conference will be held on Friday, May 4, 2018 @ 10:00 a.m. in the Procurement Department, 535 Telfair
Street, Room 605. A Mandatory Site Visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Tuesday, May 8, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail
or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder. A 10 % Bid Bond is required. A 100% performance bond and a 100% payment bond will be required for
award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement.
All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of
the submission, the required financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify
any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is
not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 12, 19, 26, May 3, 2018
Metro Courier April 12, 2018
OFFICIAL
VENDORS Attachment
"B"Addendum 1 E-Verify SAVE
Form
Bid
Bond Bid Price
Compliance
Review
Goal 10%
SCS Field Services
11260 Roger Bacon Drive #300
Reston, VA 20190
Gearig Civil Works
322 Grimaude Blvd
Grovetown, GA 30813
Yes Yes 226337 Yes Yes $7,367,524.41 Yes
Peed Brothers
P. O. Box 398
Butler, GA 31006
T & K Construction
235 Country Road 1242
Vinemont, AL 35179
Reeves Young, LLC
45 Peachtree Industrial Blvd.
Sugar Hill, GA 30518
Cooper, Barnette & Page
1928 Executive Park Dr., Suite A
Statham, GA 30666
No Bid
LCS
1576 Whiting Way
Lugoff, SC 29078
Total Number Specifications Mailed Out: 19
Total Number Specifications Download (Demandstar): 18
Total Electronic Notifications (Demandstar): 3
Total Number Specifications Mailed to Local Vendors: 1
Mandatory Pre-Bid Conference Attendees: 16
Total packages submitted:
Total Noncompliant: 0
Bid Item #18-207
Deans Bridge Road MSW Landfill Leachate Management
and Earthworks Package
Augusta, Georgia – Environmental Services Department
Bid Date: Tuesday, May 22, 2018
Page 1 of 1
Commission Meeting Agenda
8/21/2018 2:00 PM
Award Bid Item 18-197 for a Vibration Analysis Program
Department:Utilities
Department:Utilities
Caption:Motion to approve Bid Award Bid #18-197 in the amount of
$83,731.00 for a Vibration Analysis Program - Control
Southern. (Approved by Engineering Services Committee
August 14, 2018)
Background:The Utilities Department has worked with the Procurement
Department to solicit bids for a vibration analysis program for
use in our equipment predictive maintenance program. The only
bid for this equipment is from Control Southern, Inc.
Analysis:Our review of the bid has determined that it meets the
specification requirements and the bid amount of $83,731.00 for
the system is reasonable. This program will be used to improve
our ability to assess the condition of operating equipment and
make repairs as needed prior to an actual equipment failure. This
capability will allow us to perform less costly maintenance in
advance of a more costly total failure.
Financial Impact:$83,731.00 from budgeted funds.
Alternatives:Reject the bids received from Bid Item #18-197.
Recommendation:We recommend approval of award of bid item #18-197 to
Control Southern, Inc. at a cost of $83,731.00.
Funds are
Available in the
Following
Accounts:
506043580-5425110
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Friday, April 27, 2018 @ 11:00 a.m. for furnishing:
Bid Item #18-197 Vibration Analysis Program for Augusta, Georgia – Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, April 13, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail
or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 22, 29, April 5, 12, 2018
Metro Courier March 22, 2018
Commission Meeting Agenda
8/21/2018 2:00 PM
Fort Gordon New Water and Sewage Connections
Department:Utilities
Department:Utilities
Caption:Motion to approve the notification of award of contract to Blair
Construction, Inc. for services associated with construction of
the Fort Gordon New Water and Sewage Connections under the
Task Order Program for Infrastructure RFQ #16-178 in the
amount of $294,274.20 per Bid Item #18-208. (Approved by
Engineering Services Committee August 14, 2018)
Background:This project will provide water and sewage connections on Fort
Gordon. The project will consist of multiple connections of
various sizes, and installation of up to 1500 LF of sewer main
and 1500 LF of water main. Some connections to the existing
infrastructure will be upgraded and some connections will be for
new infrastructure throughout the post.
Analysis:Blair Construction, Inc. submitted an acceptable bid package and
was the lowest responsive bidder. The Utilities Department
desires to inform Commission of the award of this contract to
construct the Fort Gordon New Water and Sewage Connections
under the Task Order Program for Infrastructure RFQ #16-178
to Blair Construction, Inc.
Financial Impact:$294,274.20 under account number 507043490-5425410 /
88886666-5425410.
Alternatives:No alternatives due to the contract being awarded under the Task
Order Program for Infrastructure RFQ #16-178.
Recommendation:AUD notifies the Commission of award of a Task Order contract
to Blair Construction, Inc. in the amount of $294,274.20 for the
construction of the Fort Gordon New Water and Sewage
Connections project under the Task Order Program for
Infrastructure RFQ #16-178 per Bid Item #18-208.
Cover Memo
Funds are
Available in the
Following
Accounts:
$294,274.20 from account 507043490-5425410 / 88886666-
5425410.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
OFFICIAL
VENDORS Attachment
"B"E-Verify Bid
Bond
SAVE
Form Bid Price Compliance
Review 15%
Blair Construction
P. O. Box 770
Evans, GA 30809
YES 224004 YES YES $294,274.20 YES
Beams Contracting
15030 Atomic Road
Becch Island, SC 29842
YES 167300 YES YES $294,884.70 YES
Total Number Specifications Mailed Out: 2
Total Number Specifications Download (Demandstar): N/A
Total Electronic Notifications (Demandstar): N/A
Mandatory Pre-Bid Attendees: 2
Total packages submitted: 2
Total Noncompliant: 0
Bid Opening Bid Item #18-208
2018 Fort Gordon New Water and
Sewer Connections Program - Task Order
for Augusta, GA Utilities Department
Bid Date: Tuesday, May 1, 2018 @ 3:00 p.m.
Page 1 of 1
Invitation to Bid
Sealed bids will be received at this office until Tuesday, May 1, 2018 @ 3:00 p.m. for furnishing:
Bid Item #18-208 2018 Fort Gordon New Water and Sewer Connections Program - Task Order – for Augusta, GA -
Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and
suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $35.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the
Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405)
beginning Tuesday, April 10, 2018. Bidders are cautioned that submitting a package without Procurement of a complete set
are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is
material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other
source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre Proposal Conference will be held on Tuesday, April 17, 2018 @ 3:00 p.m. in the Procurement
Department, 535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Wednesday, April 19, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No proposal may be withdrawn for a period of sixty (60) days after RFPs have been opened, pending the execution of contract with
the successful vendor. A 10% Bid Bond is required to be submitted along with the bidders qualifications; 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Mailed to Pre-Qualified Task Order Vendors April 10, 2018
Revised: 2/19/2016
Blair Construction Co. Inc.
P. O. Box 770
Evans, GA 30809
Beam’s Contracting
15030 Atomic Road
Beach Island, SC 29842
Tom Wiedmeier
Utilities Department
Stanley Aye
Utilities Department
Kelley Irving
Compliance
Bid Item# 18-208 SR 10 Water Main
Replacement from Fort Gordon New
ACP/Gate 6 to SR 223- Task Order for
Augusta Utilities Department
Bid Mailed: Tue. 4/11/2018
Bid Item# 18-208 SR 10 Water Main
Replacement from Fort Gordon New
ACP/Gate 6 to SR 223- Task Order for
Augusta Utilities Department
Bid Due: Tue. 5/1/2018
Commission Meeting Agenda
8/21/2018 2:00 PM
Georgia Power Encroachment Agreement for Easement #126779
Department:Utilities
Department:Utilities
Caption:Motion to approve an Encroachment Agreement for Easement,
from Georgia Power Company, for the Fort Gordon Cyber CoE.
(Approved by Engineering Services Committee August 14,
2018)
Background:In the near future, AUD will be constructing a sanitary sewer
pipeline, to service the Fort Gordon Cyber CoE. The pipeline
will cross an easement owned by Georgia Power. Georgia
Power has agreed to the crossing and asks that Augusta sign an
encroachment agreement.
Analysis:This is the usual encroachment agreement that Augusta signs,
for a Georgia Power crossing.
Financial Impact:None
Alternatives:Disapprove the GPC encroachment agreement.
Recommendation:Approve the Encroachment Agreement for Easement, from
Georgia Power Company, for the Fort Gordon Cyber CoE.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/21/2018 2:00 PM
SR 10 Water Main Replacement from Fort Gordon New ACP/Gate 6 to SR 223
Department:Utilities
Department:Utilities
Caption:Motion to approve the notification of award of contract to Blair
Construction, Inc. for services associated with construction of
the SR 10 Water Main Replacement from Fort Gordon New
ACP/Gate 6 to SR 223 project under Task Order Program RFQ
#16-178 in the amount of $395,739.02 per Bid Item #18-203.
(Approved by Engineering Services Committee August 14,
2018)
Background:In coordination with Fort Gordon’s planned new Gate 6
entrance, GDOT is widening SR 10 Gordon Highway from Gate
2 to Gate 6. Due to the GDOT road grading and new storm
sewer construction, AUD has to relocate water main at three
locations in the GDOT right of way. The work consists of
approximately 1000 feet of 12 to 16 inch water main
construction, and includes crossing Gordon Highway at Gate 3
and at the State Medical Prison to construct water transmission
mains onto Fort Gordon in support of AUD’s contracted
services.
Analysis:Blair Construction, Inc. submitted an acceptable bid package and
was the lowest responsive bidder. The Utilities Department
desires to inform Commission of the award of this contract to
Blair Construction, Inc. to construct the SR 10 Water Main
Replacement from Fort Gordon New ACP/Gate 6 to SR 223
project under Task Order Program RFQ #16-178.
Financial Impact:$395,739.02 under account number 507043490-5425410 /
88886666-5425410
Alternatives:No alternatives due to the contract being awarded under Task
Order Program RFQ #16-178.Cover Memo
Recommendation:AUD notifies the Commission of award of a Task Order contract
to Blair Construction, Inc. in the amount of $395,739.02 for the
construction of the SR 10 Water Main Replacement from Fort
Gordon New ACP/Gate 6 to SR 223 project under the Task
Order Program RFQ #16-178 per Bid Item #18-203.
Funds are
Available in the
Following
Accounts:
$395,739.02 from account 507043490-5425410 / 88886666-
5425410
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
OFFICIAL
VENDORS Attachment
"B"E-Verify Bid
Bond
SAVE
Form Addendum 1 Bid Price Compliance
Review 15%
Blair Construction
P. O. Box 770
Evans, GA 30809
YES 224004 YES YES YES $395,739.02 Yes
Beams Contracting
15030 Atomic Road
Becch Island, SC 29842
YES 167300 YES YES YES $486,135.37 Yes
Total Number Specifications Mailed Out: 2
Total Number Specifications Download (Demandstar): N/A
Total Electronic Notifications (Demandstar): N/A
Mandatory Pre-Bid Attendees: 2
Total packages submitted: 2
Total Noncompliant: 0
Bid Opening Bid Item #18-203
SR 10 Water Main Replacement From Fort Gordon
New ACP/Gate 6 to SR 223 - Task Order
for Augusta, GA Utilities Department
Bid Date: Tuesday, May 1, 2018 @ 3:00 p.m.
Page 1 of 1
SR10 Water Main Replacement from
Fort Gordon New ACP/Gate 6 to SR 223
^D/MC5ͬϭ7ͬϭϴ
Invitation to Bid
Sealed bids will be received at this office until Tuesday, May 1, 2018 @ 3:00 p.m. for furnishing:
Bid Item #18-203 SR 10 Water Main Replacement From Fort Gordon New ACP/Gate 6 to SR 223 - Task Order – for
Augusta, GA - Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and
suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $60.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the
Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405)
beginning Tuesday, April 10, 2018. Bidders are cautioned that submitting a package without Procurement of a complete set
are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is
material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other
source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre Proposal Conference will be held on Tuesday, April 17, 2018 @ 2:00 p.m. in the Procurement Department, 535
Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Wednesday, April 19, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No proposal may be withdrawn for a period of sixty (60) days after RFPs have been opened, pending the execution of contract with
the successful vendor. A 10% Bid Bond is required to be submitted along with the bidders qualifications; 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Mailed to Pre-Qualified Task Order Vendors April 10, 2018
Revised: 2/19/2016
Blair Construction Co. Inc.
P. O. Box 770
Evans, GA 30809
Beam’s Contracting
15030 Atomic Road
Beach Island, SC 29842
Tom Wiedmeier
Utilities Department
Stanley Aye
Utilities Department
Kelley Irving
Compliance
Bid Item# 18-203 SR 10 Water Main
Replacement from Fort Gordon New
ACP/Gate 6 to SR 223- Task Order for
Augusta Utilities Department
Bid Mailed: Tue. 4/11/2018
Bid Item# 18-203 SR 10 Water Main
Replacement from Fort Gordon New
ACP/Gate 6 to SR 223- Task Order for
Augusta Utilities Department
Bid Due: Tue. 5/1/2018
Commission Meeting Agenda
8/21/2018 2:00 PM
Stormwater Utility Program-Watershed Assessment & Analyses, & Inventory & Mapping stormwater
Facilities & Storm Conveyance System
Department:Engineering
Department:Engineering
Caption:Motion to approve Supplemental Agreement Three for the
Phinizy Center for Watershed Assessment & Inventory Project
in amount of $82,000 for the continued Watershed Geomorphic
data collection and Monitoring System maintenance as requested
by AED. RFQ 13-149 (Approved by Engineering Services
Committee August 14, 2018)
Background:Watershed assessment & analysis, and Inventory and mapping
of stormwater conveyance system are warranted to address
increasing maintenance needs and comply with federally
mandated regulations. Historically, watershed assessments and
flood mapping and modeling have provided Augusta-Richmond
County with limited data to make informed decisions about
flooding, creek health relative to Georgia water quality
standards, and planning. Receiving Streams Inventory and
Raingage Operation (Tasks C&D) provide significantly more
actionable data that can be integrated into better stormwater
management decisions for the county and also lays the
foundation for more detailed water quality work in the future.
Analysis:Augusta Commission on February 18, 2014 approved funding
phase 1 of the project for data inventory and assessment. A
phase approach was developed as a result of available funding
constraints to complete the project. Tasks C & D are in progress
and funds are needed to continue stream condition assessment
and localized hydrologic data gathering work in local creek
basins.
Financial Impact:Funds are available in Stormwater Utility Funds.
Alternatives:1) Do not approve and find alternative ways to continue
stormwater system and drainage system condition assessment
Cover Memo
and federally mandated required stormwater system inventory
work.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
Funds are available in SWU Funds 581-044320-5211120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
(SA02) – For changes greater than $20,000)
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Phinizy Center for Water Sciences, Consultant, entered into a contract with Augusta-
Richmond County on February 18, 2014, for Engineering Design Services associated with the Stormwater
Utility Fee Implementation Project No. 581-044320, File Reference No. 18-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by
the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit:
It is agreed that as a result of the above described modification the contract amount is increased by
$82,000.00 from $525,760.00 to a new total of $607,760.00.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in
no way modifies or changes the original contract of which it becomes a part, except as specifically stated
herein.
NOW, THEREFORE, We, Phinizy Center for Water Sciences, Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it might
be modified by this Supplemental Agreement.
This day of , 2018
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY PHINIZY CENTER FOR WATER SCIENCES
AUGUSTA, GEORGIA
Hardie Davis, Jr., Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): 581-044320-5211120
Supplemental Agreement Number: 3
Purchase Order Number: 242217
Additional services for the continued Watershed Geomorphic
Data collection & Monitoring System
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Augusta-Richmond County, Georgia
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase VI 193,760$
190,000$
142,000$
Stormwater Utility Program 82,000$
607,760$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Supplemental Agreement Number Three
Stormwater Utility Program
CPB#581-044320
Honorable Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
STORMWATER UTILITY Program
Stormwater Utility Program
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia
that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized to CPB#581-044320 Supplemental Agreement Number Three
for Watershed assessment & Inventory Project in the amount of $82,000.00 from Stormwater. This request is
for the continuation of Watershed Geomorphic data collection and Monitoring system as requested
through by AED.
1 of 2 8/3/2018
Augusta-Richmond County, Georgia CPB#581-044320
CAPITAL PROJECT BUDGET
CPB AMOUNT ADDITION NEW
SOURCE OF FUNDS CPB REQUEST CPB
SPLOST, PHASE VI
328-041110-211828002 ($193,760)($193,760)
STORMWATER PROGRAM
581-044320 ($332,000)($82,000)($414,000)
TOTAL SOURCES:($525,760)($82,000)($607,760)
USE OF FUNDS
ENGINEERING
328-041110-5212115-211828002 $193,760 $193,760
SW
581-044320 $332,000 $82,000 $414,000
TOTAL USES:$525,760 $82,000 $607,760
2 of 2 8/3/2018
Part 2. Stormwater Utility: Watershed Assessment Phase
Continuation of geomorphic assessment of Augusta-Richmond County creeks:
$15,000.00
In 2016, we developed and piloted a protocol for visually assessing Richmond County’s
urban streams by identifying stressors responsible for geomorphic effects as well as rating
channel responses by developing a stormwater infrastructure inventory and identifying areas
prone to flooding, sedimentation, and erosion. Rock and Raes Creeks were assessed prior to
implementation of the new protocol.
o Reassess Rock and Raes Creeks with the new protocol to standardize all
Richmond County creeks with the same metrics; this work will be conducted at
an interval of 2000’ as was the case for all other creeks
o Complete stormwater infrastructure inventory for Oates Creek
Deliverable: Report of findings for all creeks, photo and video files, and raw
data files
Presentation of findings
Sample collection to support stormwater drain maintenance schedule decision
support system: $20,000.000
This project is intended to provide needed information to develop a storm drain maintenance
decision support system (DSS). Data collected will provide potential clogging rate
information that will be used to develop the DSS model. Sites have been selected and
methodology has been developed for collecting these data. One site per week will be
sampled which will include two sample collection device deployments. Data collection will
include precipitation data (7 day, pre-deployment and deployment week precipitation totals.
o Sample storm drains at designated sites weekly, two bags deployed at one site per
week
o Collect bags, analyze contents, compile data
Deliverable: all data will be compiled and submitted monthly to AED with a final
written report at year end.
Rain gauge network development and maintenance: $47,000.00
This program forms the data backbone for Augusta-Richmond County’s stormwater
program. Data from this network will allow for more accurate assessments of creek basin
water budgets, which will be important for flood risk, MS4 compliance, and stormwater
maintenance schedules.
Maintain existing rain gauge network of 12 sites at 2-4 week intervals (as
needed), maintain website, and maintain data backup
Maintain 4 additional level logger sites (6 loggers)
Provide annual report to include summary of activities and analyses of data
Commission Meeting Agenda
8/21/2018 2:00 PM
Stormwater Utility Program-Watershed Assessment & Analyses, & Inventory & Mapping stormwater
Facilities & Storm Conveyance System
Department:Engineering
Department:Engineering
Caption:Motion to approve Supplemental Agreement One
for Constantine Engineering for Watershed Assessment &
Inventory Project in amount of $512,037.50 for the Phase 2
Storm System Inventory, Basin Analysis, and Data Review &
Reconciliation as requested by AED. RFQ 13-149 (Approved
by Engineering Services Committee August 14, 2018)
Background:Watershed assessment & analysis, and Inventory and mapping
of stormwater conveyance system are warranted to address
increasing maintenance needs and comply with federally
mandated regulations. It is critical to develop a proactive
approach to stay in compliance with the Augusta area-wide
stormwater permit (MS4 Permit) and minimize potential liability
exposure. Ms4 permit requires Augusta to develop a Stormwater
Management Plan addressing stormwater quality management,
stormwater conveyance inventory and consolidated mapping,
and conveyance system maintenance. Augusta Commission in
February 2014 approved funding for the project phase 1-Tasks
A, B, and E) for data inventory and assessment . A Phase
approach was developed as a result of available funding
constraints to complete the project
Analysis:Augusta Commission on February 18, 2014 approved funding
for phase 1 the project for data inventory and assessment. Phase
1 included Tasks A, B, and E. A Phase approach was developed
because of available funding constraints to complete the project.
Phase 2 includes continuity of Tasks A, B, and E and commence
Tasks D, F, and H. Various phases of the project will continue
over next few years to complete all required tasks and develop
proactive stormwater management system.
Financial Impact:Funds are available in Stormwater Utility Funds.
Cover Memo
Alternatives:1) Do not approve and find alternative ways to complete the
project and demonstrate compliance with federally mandated
requirements.
Recommendation:Approve Alternative Number One
Funds are
Available in the
Following
Accounts:
Funds are available in SWU Funds 581-044320-5211120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase VI 282,007$
512,038$
794,045$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
SUPPLEMENTAL AGREEMENT NUMBER ONE
CPB#581-044320
Honorable Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
STORMWATER UTILITY Program (Constantine)
Stormwater Utility Program
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia
that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized to CPB#581-044320-5211120 Supplemental Agreement Number One to
Constantine Engineering in the amount of $512,037.50 for the Stormwater Utility Fee Implementation Project.
This request is for phase Two Storm System Inventory, Basin Analysis and Data Review. Funding
is available through Stormwater Utility Program.
1 of 2 8.25.2015
Augusta-Richmond County, Georgia CPB#581-044320
CAPITAL PROJECT BUDGET
CPB AMOUNT ADDITION NEW
SOURCE OF FUNDS CPB REQUEST CPB
SPLOST, PHASE VI
328-041110-211828002 ($282,007)($282,007)
Stormwater Utility
58-044320-5211120 ($512,038)($512,038)
TOTAL SOURCES:($282,007)($512,038)($794,045)
USE OF FUNDS
ENGINEERING
328-041110-5212115-211828002 $282,007 $282,007
Engineering
581-044320-5211120 $512,038 $512,038
TOTAL USES:$282,007 $512,038 $794,045
2 of 2 8.25.2015
B‐1 Work Scope
AED Assess & Analyze Watersheds, Inventory Stormwater Facilities & Storm Conveyance (Bid # 13‐149)
EXHIBIT “B”
SCOPE OF SERVICES
Objective: The objective of this project is to characterize the CITY’s watersheds sufficiently
to develop specific management recommendations for the watersheds through a multi‐
phase effort. Management recommendations may include BMPs, bank stabilization projects,
asset replacement, and water quality and / or quantity monitoring. Concepts for walking
trails may also be analyzed for compatibility in meeting watershed management needs.
Scope of Work:
Phase 1b: System Inventory: Closed Pipe and Upland Ditches
Overview : The objective of Phase 1b will be to further refine the GIS inventory and
characterize the stormwater conveyance system. Tasks A‐E are identical to those provided
in Phase 1 of the stormwater inventory effort. Tasks F‐G are new, and have been added to
provide for cleanup of the existing storm geodatabase, linking of files, and identification of
MS4 assets, along with evaluation of performance of existing stormwater ponds and BMPs.
Task A: Digitize Existing Scanned Images
1. The CONSULTANT will utilize scanned images of the CITY’s conveyance system
as provided by the CITY to digitize existing storm drainage assets. The subject
hydrologic basin(s) contain 1,500 scanned images that have been georeferenced,
rectified, and filed as part of the AED basedata geodatabase provided by the CITY.
Not all of these sheets contain storm drainage assets and as such, an initial review
of all 1,500 sheets will be completed and the sheets will be sorted based on
whether storm data can be digitized from the scanned image.
2. Additionally, the CITY will provide the CONSULTANT with scanned images that
have not been georeferenced, rectified and incorporated into the AED basedata
geodatabase. These images are anticipated to be provided in groups of 50 sheets
per delivery; however the total number of scanned images is not known. The
CONSULTANT will georeferenced and rectify the images using available GIS data
provided by the CITY utilizing rubbersheeting practices. The CONSULTANT will
not utilize spatial filtering techniques such as kriging or warping to provide
precise image alignment, rather a “best fit” using available background data will
be performed. Once the scanned images are georeferenced and rectified, they will
be included in the AED basedata geodatabase.
3. Scanned images containing storm drainage data will be digitized using on‐screen
digitization techniques. Available attribute information will be populated per the
AED stormwater geodatabase schema as it is available on the source documents.
Attributes identified in the AED stormwater geodatabase schema that are not
B‐2 Work Scope
AED Assess & Analyze Watersheds, Inventory Stormwater Facilities & Storm Conveyance (Bid # 13‐149)
available on the source documents will be populated during the field inventory
tasks.
The CONSULTANT will track the receipt and work progress for each scanned
image in a database format capable of being shared with the CITY. Updates on the
status of scanned images will be made available to the CITY on a weekly basis.
The CONSULTANT will invoice the CITY based on per unit pricing for scanned
images as provided in the Agreement.
Task B: Inventory of Closed Pipe and Open Conveyance Systems
1. As the CONSULTANT completes the work tasks identified in Task A for portions
of the storm drainage system, inventory crews will begin an in‐the field review of
digitized assets and collection of additional storm drainage data not available on
source documents.
The CONSULTANT will review digitized portions of their assigned hydrologic
basin(s) with the CITY prior to the commencement of field inventory efforts.
Portions of the system to be field inventoried will be roughly comprised of
complete drainage sub‐systems including collection and conveyance structures
upstream of the point at which stormwater discharges into a receiving stream.
During this review, the CITY will update the CONSULTANT on any issues
impacting the ability of field crews to process through the inventory area. This
may include but is not limited to easement access, construction activities, traffic
coordination or public notification. The CITY and the CONSULTANT will also
review questionable areas of the system in an effort to provide field crews with
advance intelligence on how to complete the field inventory effort.
Once deployed, field crews will verify storm drainage structure locations and
attribute data as digitized from source documents. Structures found in the field
that did not appear on source documents will be recorded using a GPS or digitized
locations. The CONSULTANT will populate attribute data per the AED stormwater
geodatabase schema. Similarly, attribute data missing from source documents or
inconsistent with field observations will be entered into the geodatabase. The
intent of the field inventory process will be to verify or edit the geodatabase to
reflect conditions as identified in the field.
Field crews will also provide a cursory assessment of the condition of the
structure. Structures will be classified as Good, Fair or Poor based on observation
from the surface. Field crews will not enter any structure for the purpose of
obtaining attributes or condition assessment information.
A minimum of two (2) photographs of each structure will be collected and linked
to the asset in the GIS. Photographs are to include one photograph showing the
structure and surrounding area and a second photograph is to show the interior
of the structure. The CONSULTANT will not remove grates or structure tops to
B‐3 Work Scope
AED Assess & Analyze Watersheds, Inventory Stormwater Facilities & Storm Conveyance (Bid # 13‐149)
collect attributes or photographs other than on manhole structures where
manhole lids must be removed to inspect the structure or where sufficient
clearance is required to obtain a clear photograph.
Field crews will spend a total of 10 minutes searching for or attempting to access
an individual structure. If after 10 minutes the structure cannot be located or
accessed, the asset will be noted as either Not Found or Difficult Access. Difficult
Access structures will be identified and conveyed to the CITY on a weekly basis
for evaluation for assistance in gaining access while working in that area.
Field crews will note any recommendations for resolving access or location issues.
Difficult Access and Not Found structures will be reported on a weekly basis via
electronic means. The CONSULTANT will return to inventory structures as
directed by the CITY once the structure in question has been located or made
accessible by the CITY. Difficult Access or Not Found structures will be assessed
the same unit rate as structures which are inventoried. Subsequent visits to
inventory previously noted Difficult Access or Not Found structures will be
assessed the same unit rate for each return visit to the individual structure in the
event field inventory crews are not able to access a structure that has been
reported as accessible.
The CONSULTANT will field inventory those structures that are within public
easements. The CITY will notify the CONSULTANT of structures that do not have
permanent easements and will assist in accessing structures outside permanent
easements as necessary.
Open channel systems will also be verified or collected by field crews. Open
channel systems conveying public storm drainage will be inspected
approximately 10 to 15 feet upstream and downstream of closed system
structures 15” in diameter or greater. A measurement of channel width and depth
will be collected where width represents the top width of the channel and depth
represents depth to overflow of the channel for upstream and downstream
locations. Channels will be digitized as linear features connecting to closed
system structures or outfalls.
The CONSULTANT will record rim elevations and calculate invert elevations for
all structures within the geodatabase. The source for rim and invert elevations
will be scanned source documents as well as interpolated surface elevations
derived from the Digital Elevation Model provided by the CITY.
2. Approximately 10% of the total number of structures added to the geodatabase
through digitizing and field inventory will be identified for resampling of rim
elevations. These elevations will be collected using survey‐grade GPS receivers
accessing the AED base station network or USGS‐affiliated virtual reference
station network. Vertical accuracy of surveyed rim elevations will be within the
published standards for the network utilized.
B‐4 Work Scope
AED Assess & Analyze Watersheds, Inventory Stormwater Facilities & Storm Conveyance (Bid # 13‐149)
The structures to be located with survey‐grade GPS will be distributed throughout
the collection system and will be representative of the main branches of the
collection system. Vertical errors between digitized plans and measured data will
be spread amongst the intervening points, unless there is sufficient evidence of a
hard break in the data. Surveyed elevations will be noted in the geodatabase for
future reference.
Task C: Inventory of Receiving Streams
1. The CONSULTANT will conduct a stream walk along all accessible branches of the
receiving streams in the work area with AED staff and the Southeastern Natural
Sciences Academy. The stream will be accessed via sanitary sewer easements as
well as road crossings. The stream will be evaluated at intervals approximately
every 1,000 feet. Evaluations will consist of a characterization of bank stability to
indicate whether the bank is intact or eroded as well as to note any areas of
sediment deposition and overall habitat quality. Photographs of the bank will be
taken on both sides of the stream and linked to the inspection location within the
geodatabase.
The protocol for stream assessments will be provided by the CITY. Based on the
protocol for stream assessments; the CONSULTANT will utilize field inventory
crews or staff scientists for the stream characterization. The CONSULTANT will
utilize field inventory crews for stream walk assessments where AED staff or
Southeastern Natural Sciences Academy will conduct the stream characterization.
The CONSULTANT will utilize staff scientists for stream characterizations where
assessment protocols and the CITY liabilities dictate the expertise of qualified
scientists. The CONSULTANT will provide staff to support stream walk
assessments for a total of sixty (60) days. If additional time is needed to complete
this portion of the project, the CONSULTANT will extend this time period upon
agreement between the CITY and the CONSULTANT.
2. The CONSULTANT will locate outfalls encountered while performing the stream
walk that have not previously been entered into the geodatabase by the CITY.
Attribute information as included in the AED outfall inspection format will be
collected and attached to the outfall location in the geodatabase.
3. The CONSULTANT will review FEMA cross‐sections as identified by the CITY to
determine if they are stable or evolving. Cross section reviews will include the
establishment of reference stations located with x, y and z coordinates. Reference
stations will be established with four‐points of reference (two top of bank and two
bottom of bank sections) for the in‐channel section.
4. The CONSULTANT will prepare a characterization summary of the receiving
stream based on observations during the stream walk and cross‐section survey.
The CITY will provide the characterization summary protocol.
B‐5 Work Scope
AED Assess & Analyze Watersheds, Inventory Stormwater Facilities & Storm Conveyance (Bid # 13‐149)
Locations where evaluations were conducted will be entered into the AED
geodatabase and photographs will be linked to point features representing
evaluation locations. The CONSULTANT will prepare a written three (3) page
technical memo summarizing the stream characterization. The technical memo
will references the AED geodatabase and will include GIS graphics supporting the
assessment protocol.
Task D: Rain Gauge Installation
1. The CONSULTANT will review proposed rain gauge locations and provide
recommendations for alternate sites. Sites will be evaluated for relative location
to other stations, accessibility, aerial obstructions and possible reuse as a long‐
term sampling and/or monitoring location. During the evaluation, the
CONSULTANT will visit each proposed rain gauge location as well as any locations
being proposed as alternative sites.
2. The CITY will provide the CONSULTANT with specifications for the make and
model as well as the preferred provider of the rain gauges to be installed. The
CONSULTANT will prepare a plan for installing the rain gauges that complies with
manufacturer recommendations. The CONSULTANT will install a total of ten (10)
rain gauges within the work area and will provide monitoring of the gauges
throughout the duration of this Phase of the project. The CONSULTANT will visit
each monitoring station at least quarterly to inspect the station and remove any
accumulated debris.
3. The CITY has requested the use of rain gauges that utilize wireless or cellular data
transfer of monitoring results. The CONSULTANT will configure receipt of the
wireless or cellular data to be relayed to the CITY for real‐time processing and
display. In the event wireless or cellular data access cannot be obtained for a rain
gauge based on lack of reception in the area of the gauge; the CONSULTANT will
visit the location on a weekly basis to retrieve monitoring data and verify the
working condition of the gauge.
Task E: Project Coordination and Deliverables
1. The CONSULTANT shall endeavor to maintain a web‐based GIS application for
displaying the status of inventory data collection and resolving questions with the
entire project team. The GIS application should provide password‐secured access
for the CITY.
2. The CONSULTANT will meet with the CITY onsite or by agreed upon electronic
means available once per month to review project status and to coordinate
upcoming work tasks.
3. The CONSULTANT will deliver all GIS inventory data in the AED geodatabase
format along with all documents and photographs linked to the corresponding
assets. Incremental data deliveries will be made based on the portions of the
basins identified during Task B 1.
B‐6 Work Scope
AED Assess & Analyze Watersheds, Inventory Stormwater Facilities & Storm Conveyance (Bid # 13‐149)
Task F: GIS Database Cleanup and Refinement
1. The CONSULTANT will review the existing AED stormwater database, the
previous submissions, and the Augusta City stormwater database to determine
which systems contain the latest and most relevant information. The
CONSULTANT will copy the latest working database, and will update and improve
that dataset and return the improvements to the CITY in either tile or basin‐scale
data deliveries using the existing AED and Cityworks IDs to allow the refinements
to be updated in the CITY system.
2. The CONSULTANT will provide a working copy of the dataset in a web‐mapping
framework that can be used for reference and backup. The framework will be
capable of sharing data in standard OGC formats, including WMS, WMTS, and WFS.
3. The CITY established a large database of scanned engineering and record
drawings during phase 1 of the inventory project. The CONSULTANT will
coordinate with the CITY to link those drawings to the internal database and web
database so that they can be accessed over the internet or cached locally for faster
access in the CITY’s internal file server system. These drawings will be rendered
to a format and size suitable for internet delivery.
4. The CITY established a large database of asset photographs of previously
inventoried structures, pipes, and appurtenances. The CONSULTANT will
coordinate with the CITY to link those drawings to the internal database and web
database so they can be accessed over the internet or cached locally for faster
access in the CITY’s internal file server system. These images will be rendered to
a format and size suitable for internet delivery.
5. The CONSULTANT will work with the CITY to determine which structures are
relevant structures for reporting in the MS4. These will be identified by a
characteristic identifier in a single field, so that they can be isolated for reporting
purposes.
6. The CONSULTANT will work with the CITY to determine which structures, pipes,
and appurtenances are owned or maintained by the CITY. These will be identified
by a characteristic identifier in a single field, so that they can be isolated for
determining ownership from any location.
Task G: BMP Evaluation and Basin Storage Analysis
1. The CONSULTANT will work with the CITY and choose at least two basins to identify the
state of the current stormwater receiving system. The sites will be chosen by meeting with
Engineering and Maintenance to identify areas with erosion and/or flooding problems. The
CONSULTANT will analyze the Impervious Area at select points using the existing CITY
database, and perform basic calculations to establish hydrologic response. The
CONSULTANT will then install and maintain several dataloggers to measure the hydrologic
B‐7 Work Scope
AED Assess & Analyze Watersheds, Inventory Stormwater Facilities & Storm Conveyance (Bid # 13‐149)
response of the system. The CONSULTANT will then compare the two datasets to analyze
system behavior.
2. The CONSULTANT will install measuring rods at select locations along the bank to establish
long‐term erosion potential. These sites will be identified in the GIS.
3. The CONSULTANT will install additional dataloggers in select ponds in the affected
watershed. The coordinated datasets will allow comparison of pond and receiving system
performance.
4. The CONSULTANT will develop a report detailing:
a. Methods to maintain a connected buffer system in the area of interest,
b. Methods to reduce flood damage from current levels,
c. Methods to reduce pollutant loads from current levels, if applicable,
d. Methods to enhance and maintain channel integrity in the area of interest,
e. An evaluation of the potential to relocate water storage from isolated ponds to
regional ponds.
Task H: Billing Database Address Reconciliation
1. The CONSULTANT will review the existing AED stormwater billing database, and perform an
evaluation of properties with a mismatched address between the CITY addressing system and
the billing system. The CONSULTANT will coordinate with CITY engineering staff, and IT‐GIS
staff to complete the automatic address conversion process which was developed but not
completed during Phase 1 of the Stormwater Utility implementation.
2. The CONSULTANT will process all existing Work Order reports for address name
changes since the implementation of the Stormwater Utility. This data will be
mapped and provided in a report format to determine the number of corrections
made by hand to the system.
3. The CONSULTANT will assist the CITY in efforts to ensure all development that has
occurred since the database was constructed are captured in the billing system. A
process workflow will be implemented or documented, and a report written detailing
any expansion of the existing fee structure.
Phase 2: Modeling Effort
Overview: The CONSULTANT will assist the CITY in developing simple hydraulic capacity
models of the receiving system documented in Phase 1. This section is not currently defined
depending on the extents of information collected in Phase 1.
Phase 3: Water Quality Monitoring Effort
B‐8 Work Scope
AED Assess & Analyze Watersheds, Inventory Stormwater Facilities & Storm Conveyance (Bid # 13‐149)
Overview: The CONSULTANT will assist the CITY in developing stream water quality analysis
techniques and assist in the execution of these techniques and collection of data. This section is
not currently defined depending on the extents of information collected in Phases 1 and 2.
All Entries, to the degree possible.
Augusta, Georgia
Engineering Department
Contractor Name:
Date:
Phase 1: Data Inventory and Assessment
Task A: Digital Conversion Unit Price ($0 Quantity Cost
A.1 Per Sheet (Est. 50 Sheets)25.50$ 0 ‐$
A.2 Per Sheet (Est. 50 Sheets)55.00$ 0 ‐$
A.3 Per Sheet (Est. 50 Sheets)20.25$ 0 ‐$
5,037.50$
A.4 Digitize features on rectified imagery.
A.4.1 Digitize all available information, pipe diameter, structure diameter, material.Est 15 features per sheet ‐$ 0 ‐$
A.4.2 Digitize only structure type and incoming/outgoing pipe diameter(s).Est 15 features per sheet 5.80$ 0 ‐$
(15*50 = 750)
Task B: Inventory Closed Pipe and Open Conveyance System
B.1 Asset Inventory & Assessment
Estimated 4500 features
Total
B.1.1 Closed Structures (1)
Per Feature, Included in Total
Price
B.1.2 Ditch Structures (2)
Per Feature, Included in Total
Price
B.2 Management and QA/QC of field data
Per 100 Features, Included in
Total Price 55.00$ 4500 247,500.00$
B.3 Survey Grade Asset Collection
B.3.1 Survey Grade Collection of Asset Rim/Top Elevations
Per Feature (Est. 10% of
Features)60.00$ 450 27,000.00$
B.3.2
Survey Grade Collection of off‐site assets requiring traditional
surveying
Field Crew per Day (Price per
5 days of field work)‐$ 00
Task C: Inventory Receiving Streams
C.1 Stream Walk & Geomorphic Assessment Per Stream Mile (Est 1 mile/daTBD 0 0
C.2 Document Outfalls Per Feature TBD 0 0
C.3 FEMA Cross‐Section, 4‐point characterization Per Cross‐section TBD 0 0
C.4 Final Report Lump Sum TBD 0 0
Task D: Rain Gage Installation
D.1 Review Equipment and Gage Locations Lump Sum 10000 1 10,000.00$
D.2 Install Raingages and Level Gauges Per Installation 1250 12 15,000.00$
D.3 Monitor Raingages to ensure operation Per Month 3000 12 36,000.00$
Review of existing images provided by AED describing the system.
Georeference and Rectify scanned images of the existing system, provided by AED.
Add rectified imagery to a new RecordDrawing dataset and populate the database
with relevant drawing information.
________________Constantine Engineering______________________
_____________________________________________________
All Entries, to the degree possible.
Augusta, Georgia
Engineering Department
Contractor Name:
Date:
Phase 1: Data Inventory and Assessment
________________Constantine Engineering______________________
_____________________________________________________
Task E: Project Coordination Meetings
E.1 Monthly Status Meeting to review and Discuss Progress Per Month (Est 8)1,250.00$ 6 7,500.00$
Task F: GIS Database Cleanup and Refinement
F.1 Review and Determine Latest dataset Lump Sum 8,000.00$ 1 8,000.00$
F.2 Setup offsite backup Lump Sum 8,000.00$ 1 8,000.00$
F.3 Link Previously Scanned Record Drawings, Plans, and Easements Lump Sum 16,000.00$ 1 16,000.00$
F.4 Link Previously Archived Asset Images Lump Sum 16,000.00$ 1 16,000.00$
F.5 Identify Structures which are part of the MS4 Lump Sum 8,000.00$ 1 8,000.00$
F.6 Identify Structure Ownership Lump Sum 32,000.00$ 1 32,000.00$
Task G: BMP Evaluation and Basin Storage Analysis
G.1 Setup of BMP Evaluation Sites Lump Sum 2,000.00$ 1 2,000.00$
G.2 Install Measuring Rods Per Location (Est 10)500.00$ 10 5,000.00$
G.3 Install Dataloggers Per Location (Est 4)1,250.00$ 4 5,000.00$
G.4 Develop a Report Evaluating Storage Potential in the Basin Lump Sum 36,000.00$ 1 36,000.00$
Task H: Billing Database Address Reconciliation
H.1 Evaluate Properties with Mismatched Addresses Lump Sum 8,000.00$ 1 8,000.00$
H.2 Process and Map all Work Orders since Utility began Lump Sum 8,000.00$ 1 8,000.00$
H.3 Update Billing Database as Needed Lump Sum 12,000.00$ 1 12,000.00$
Phase 2: Modeling Effort
To Be Scoped as Funds are Identified.512,037.50$
Phase 3: Water Quality Monitoring Effort
To Be Scoped as Funds are Identified.
Total 512,037.50$
(SA02) – For changes greater than $20,000)
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Constantine Engineering Consultant, entered into a contract with Augusta-Richmond
County on February 18, 2014, for Engineering Design Services associated with the Stormwater Utility
Fee Implementation Project No. N/A, File Reference No. 18-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by
the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit:
It is agreed that as a result of the above described modification the contract amount is increased by
$512,037.50.00 from $282,006.50 to a new total of $794,044.00.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in
no way modifies or changes the original contract of which it becomes a part, except as specifically stated
herein.
NOW, THEREFORE, We, Constantine Engineering, Consultant, hereby agree to said Supplemental
Agreement consisting of the above mentioned items and prices, and agree that this Supplemental
Agreement is hereby made a part of the original contract to be performed under the specifications
thereof, and that the original contract is in full force and effect, except insofar as it might be modified
by this Supplemental Agreement.
This day of , 2018
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY CONSTANTINE ENGINEERING
AUGUSTA, GEORGIA
Hardie Davis, Jr., Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): 581-044320-5211120
Supplemental Agreement Number: 1
Purchase Order Number: 242214
Additional services for the phase 2 Storm System
Inventory , Basin Analysis and Data Review.
Commission Meeting Agenda
8/21/2018 2:00 PM
Zayo Group, LLC Application and Planters
Department:
Department:
Caption:Motion to approve Zayo Group, LLC Application and Planters
Communication, LLC Application to place and use their
facilities in Augusta, Georgia Right-of-Way. Also authorize
Augusta Engineering Department to process and sign all
associated documents with consultation of Augusta Legal
Counsel. (Approved by Engineering Services Committee
August 14, 2018)
Background:Since designation of Augusta, GA as Cyber Command Center,
there is increase interest by telecommunication companies to
expand their presence in Augusta Area. However, for expansion
of their services in Augusta area, these companies need to
establish fiber network and place facilities in the area, preferably
in Augusta, GA Right-of-Way (ROW) as allowed by the State
law.
Analysis:To comply with State law, Augusta, GA is required to review
and process these applications within 15 business days of receipt
these document.
Financial Impact:Increased revenue for Augusta, GA; Zayo Group, LLC and
Planters Communication, LLC will be required to pay to
Augusta, GA in accordance with the rate set by the regulation
promulgated by the Georgia Department of Transportation for
the use of the ROW.
Alternatives:1). Do not approve if deficiencies in application are found.
Recommendation:Approve Zayo Group, LLC and Planters Communication, LLC
Applications to place and use their facilities in Augusta Georgia
Right-of-Way. Also authorized Augusta Engineering Cover Memo
Department to process and sign all associated documents with
consultation of Augusta Legal Counsel.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
William M. Clifton III – Sr. Director, Underlying Rights
Zayo Group, LLC – Legal Department
2030 Powers Ferry Road SE, Suite 300 | Sandy Springs, GA | 30339
p: 678.666.2490 | e: kin.clifton@zayo.com | www.zayo.com
July 30, 2017
Mr. Sherwin S. Martin
Civil Engineer II
Augusta Engineering Division
The City of Augusta, GA
452 Walker Street, Suite 110
Augusta, GA 30901
RE: Registration Application to Use Municipal Right of Way
Dear Mr. Martin:
Please find enclosed our Registration Package to register Zayo Group, LLC (“Zayo”) for the use of the
public right of way of the City of Augusta. This Registration Package has been prepared in accordance
with Title 46, Chapter 5 of the Georgia Code and contains all requisite documentation necessary to grant
approval within the time frame provided by Georgia Code.
Zayo is an international company that provides telecommunications infrastructure. We are in the process
of expanding our network throughout the State of Georgia. Your prompt approval of our registration
application will help expedite new and additional telecommunications services to your community.
Concurrently with this registration application Zayo construction personnel are applying for a permit for
our initial build in the City right of way. They will submit all required engineering and construction plans
to the City and coordinate with City personnel to help ensure that all questions are addressed.
We ask that you notify us once you approve of our registration package as we want to receive our permits
as soon as possible. Under O.C.G.A. 46-5-1 (b)3:
“(b)(3) Within 60 calendar days of the receipt of a completed application, the municipal
authority may adopt such application by adoption of a resolution or ordinance or by notification to the
telephone company. The failure of a municipal authority to adopt an application within 60 calendar days
of the receipt of a completed application shall constitute final adoption of such application.”
Per the above, we ask that you email me with notification of approval. My contact information is below.
Thank you for your time and assistance with this request. Please contact me with any questions.
Sincerely,
William M. Clifton III
Sr. Director, Underlying Rights
Enclosures
William M. Clifton III
Augusta GA ROW Registration Package - 07-30-2018
Page 2 of 8
Uniform Municipal Telecommunications
Right-of-Way Registration Application
To Use City ROW for Telecommunications Infrastructure
City of Augusta
Pursuant to Paragraph (2) of Subsection (b) of Code Section 46-5-1 of the Official Code of
Georgia Annotated, the Municipal Authority shall notify the Applicant of any deficiencies
in this application within 15 Business Days of receipt of this Application.
1 Applicant’s Principal Office and Georgia Contacts
Applicant Company:
Zayo Group, LLC
Attn. Legal Department
1821 30th Street, Unit A
Boulder, CO 80301
(303) 381-4683
Company Legal Contact:
William Clifton, Sr. Director of Underlying
Rights
(720) 306-7420
Kin.clifton@zayo.com
Georgia Local Company Office:
Zayo Group, LLC
2030 Powers Ferry Rd SE
Suite 360
Sandy Springs GA 30339
Georgia Local Company Contact:
Scott Carmen
OSP Project Manager
Zayo Group, LLC
2030 Powers Ferry Road, Suite 300
Sandy Springs, GA 30339
678.666.2495
Scott.carmen@zayo.com
Georgia Local Registered Agent
(For Service of Process):
CT Corporation System
1201 Peach Street NE
Atlanta, GA 30361
27/7 Global Network Operations Center:
(866) 236-2824
ncc@zayo.com
2 State Certification A copy of the Zayo Group, LLC Certificate of Authority granted
by the Georgia Public Service Commission authorizing Zayo to
provide telecommunication services in the State of Georgia is
attached as Exhibit A.
Augusta GA ROW Registration Package - 07-30-2018
Page 3 of 8
3- Certificate of
Insurance Certificate of Insurance is attached as Exhibit B.
4. Description of the
Service Area Zayo does not provide retail service and, as such, does not have a
“service area.” We are an international provider of
telecommunications infrastructure. We provide our services to
enterprise, government and wholesale (telecom) customers, but not
to residential. Please refer to our Web site at www.zayo.com
5- Telecommunications
Services The public telephone and telecommunications services to be
provided by Zayo may consist of, but shall not be limited to, all
competitive local exchange and interexchange facilities-based
carrier telephone and telecommunications services such as all local
exchange, intraLATA (local toll, local long distance within the
Local Access Transport Area) and interLATA (LATA to LATA)
telephone and telecommunications services, all public essential and
emergency telephone and telecommunications services, dedicated,
private line, IP, data transport, interconnection, inter alia, including
all regulated and non-regulated public and private telephone and
telecommunications services, inside and outside telephone and
telecommunications plant facilities design, engineering,
development, construction, maintenance, repair, operations, and all
miscellaneous and ancillary services necessary for the foregoing,
for its own account and for other telephone and
telecommunications companies, to lease to and lease from, other
telephone and telecommunications companies, certain telephone
and telecommunications facilities and services on both short term
and long term bases, buy and sell telecommunications assets and
other common carriers, the resale of certain telecommunications
services provided by other certified carriers, the provision of
certain telecommunications services for resale or use by other
certified carriers, and any and all other such telephone and
telecommunications services of any kind or nature, whether
regulated or non-regulated, and whether currently existing or may
exist in the future, but shall exclude any services that are expressly
prohibited or precluded by any federal, state or local law,
regulation or rule, or any service that Applicant is not expressly
authorized to provide where such service must be expressly
authorized by a government or governmental agency having
jurisdiction to regulate and authorize such services.
Augusta GA ROW Registration Package - 07-30-2018
Page 4 of 8
5- Telecommunications
Service Area Pursuant to O.C.G.A. § 46-5-1 (b)(1), the telephone and
telecommunications service areas within the City are described
below, and are further delineated on the map attached hereto as
Exhibit C.
Description of Service Area: Applicant’s existing telephone
network footprint shall be expanded and developed within the legal
jurisdiction of the City of Augusta, GA as to those roads and area
under the direct or granted authority of City of Augusta, GA and
other such streets as the City may authorize now or in the future by
the issuance of subsequent permits, all as more particularly
delineated on the map attached hereto as Exhibit C.
Construction Drawings Note: Comprehensive engineering and
construction plan sheets have been prepared by our engineers and
submitted to the City for review for Zayo to apply for any and all
required permits necessary to commence construction.
Augusta GA ROW Registration Package - 07-30-2018
Page 5 of 8
Affirmative Declaration
Zayo Group, LLC affirmatively declares that it shall comply with all applicable federal, state,
and local laws and regulations, including municipal ordinances and regulations, regarding the
placement and maintenance of facilities in the public rights of way that are reasonable,
nondiscriminatory, and applicable to all users of the public rights of way, including the
requirements of O.C.G.A. Chapter 9 of Title 25, the “Georgia Utility Facility Protection Act.”
This Application is respectfully submitted this 19th day of July in the year 2018.
Applicant: Zayo Group, LLC, a Delaware limited liability company
By:__________________________________________________.
William M. Clifton III,
Sr. Director of Underlying Rights
William M. Clifton III
Augusta GA ROW Registration Package - 07-30-2018
Page 6 of 8
Exhibit A
Georgia Certificates of Authority
Attached as an additional PDF file for this electronic submission of application.
Augusta GA ROW Registration Package - 07-30-2018
Page 7 of 8
Exhibit B
Certificate of Insurance
Attached as an additional PDF file for this electronic submission of application.
Augusta GA ROW Registration Package - 07-30-2018
Page 8 of 8
Exhibit C
Telecommunications Service Area – Initial Build
PLANTERS
Communications,LLC
P.O. Box 7, 100 Ogeechee Street, Newington, Georgia 30446
August 6, 2018
City of Augusta, Georgia
ATTN: Dr. Hameed Malik, Engineering Director
452 Walker Street
Suite 110
Augusta, GA 30901
RE: Utility Registration Application
Dear Dr. Malik:
Planters Communications, LLC provides the attached Utility Registration Application pursuant to
Chapter 5 of title 46 of the Official Code of Georgia Annotated, (“O.C.G.A.”) as amended
regarding use of City Rights-of-Way.
Thank you for your consideration in this matter. Please contact me at (912) 857-411 with any
questions or if additional information is required.
Sincerely,
Stephen D. Milner
CEO/General Manager
phone 912.857.4411 fax 912.857.3704
Planters Communications, LLC Staking Sheet
Exhibit C
Commission Meeting Agenda
8/21/2018 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Augusta Commission held August 7, 2018 and Special Called
Meeting held August 14, 2018.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda Commission Chamber - 81712018
ATTENDAIICE:
Present: Hons. Hardie Davis, Jr., Mayor; Jefferson, Guilfoyle, Sias, Frantom, M.
Williams, Davis, Fennoy, D. Williams, Hasan and Smith, members of Augusta
Richmond County Commission.
IIWOCATION: Apostle Charles M. Henington, Pastor, Strait Gate Apostolic Church of Jesus Christ.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
Years of Service Awards
A. CongratulationslJuly Years of Service Recipients.Item
Action:
None
E ltemAnorovalsheet.html
Motions
Motion Motion Text'lype Seconded
By
Motion
Result
Made
By
Years of Service Awards are
presented.
CONSENT AGENDA
(Items l-25)
ADMINISTRATIVE SERVICES
1. Motion to approve a request from the Engineering
purchase of two new trucks for compliance inspectors.
Item 18-184. (Approved by Administrative Services
2018)
Department for the Item
Allan Vigil Ford Bid Action:
Committee July 31, Approved
[B Tab Sheet - Engineering Fl50s.pdf
E 18-18{ ITB - SE:,{T To PAPER.pdf
E 1E-I84 0FFICIAL TAB SHEET.pdf
lB l8-1E4 Department Recommendcation of Award.pdf
IB Nlail List and Demandstar Planholders.pdf
[B Georgia Procurement Registry Vendor List.pdf
lB ItemApprovalsheet.html
Motions
X:jl'" Motion Text Made By seconded By MotionlYPe '---- -'t Result
A ---^..^ Motion to approve. Commissioner CommisionerApprove Motion passes 10-0. Mary Davis sean Frantom Passes
2. Motion to approve the request to purchase one Richmond County Sherifls Item
Office K-9 vehicle. Allan Vigil Ford - Bid Item 18-191 (Approved by Action:
Administrative Services Committee July 31,2018) Approved
B Tab Sheer - Sheriflstrv.pdf
E T8-I9I ITB - SENT To PAPER.Ddf
E l8-rgr_tag_sHEet opFrt'lA,L.pot
lB Nlail List and Demandstar Planholders.ndf
E Georpia Procurement-Resistn_Vendor-List.pdf
E Bid Recommendation \lemo.odf
E ItemApprovalsheet.html
Motions
Y:jl" Motion Text Made By Seconded By Motion'I'YPe -'---- -r Result
A ^^*^..^ Motion to approve. Commissioner CommisionerApprove Motion passes l0-0. Mary Davis Sean Frantom Passes
3. Motion to approve Environmental Services Department requests to Item
replacement of two new pickup trucks. Allan Vigil Ford - Bid Item 18-184 Action:
(Approved by Administrative Services Committee July 31,2018) Approved
E Evaluations - Environmental Senices.pdf
lE Tab Sheet - Environmental Senices.pdf
E I8-IE4 ITB - SENT To PAPER.pdf
E lg-l& orrrcr.Ar- tan sueet.por
B 18-184 Department Recommendcation of Award.pdf
B Nlail List and Demandstar Planholders.pdf
IB Georgia Procurement Registn Vendor List.pdf
tB ItemApprovalsheet.html
Motions
ryrt:"" Motion rext
E ItemApprovalsheet.html
Motions
Motion Motion Textrype
Made By Seconded By
Made By Seconded By
Motion
Result
A ---^..^ Motion to approve. Commissioner CommisionerApprove Motion passes l0-0. Mary Davis Sean Frantom Passes
4. Motion to approve Utilities Department request to replacement of five pickup ltem
trucks for Utilities-Construction and Maintenance Division. Allan Vigil Ford - Action:
Bid Item 18-184 (Approved by Administrative Services Committee July Approved
31,2019)
E Evaluations - [itilities-Construction.pdf
lEl Tab Sheet - I:tilities-('onstruction Crew('ab.pdf
E Tab Sheet - l:tilities-('onstruction Super('ab.pdf
E la-lu lre - se)it ro prrEn.por
E l8-t8{ oppl('tlL tre sHget.pot
lB 18-184 Department Recommendcation of Award.pdf
lB l\lail List and Demandstar Planholders.pdf
E Georqia Procurement Registn Vendor List.pdf
Motion
Result
^ Motion to approve. Commissioner CommisionerApprove Motion passes 10-0. Mary Davis Sean Frantom Passes
5. Motion to approve submission by Augusta Housing and Community Item
Development of the FY2018 Annual Action Plan for the following programs Action:
funded by the U.S. Department of Housing and Urban Development (HUD): Approved
Community Development Block Grant (CDBG) Program, Home Investment
Partnership Grant (HOME) Program, Emergency Solutions Grant (ESG)
Program, and the Housing Opportunities for Persons with AIDS (HOPWA)
Program. (Approved by Administrative Services Committee Juty 31,
2018)
E FINAL Actual FY20l8 AAP Budset with FINAL Allocation Amounts.pdf
IB HCD_Annual_Action_Plan Narratives_-_Fl'201E for Commission - FINAL.odf
{B ItemAoorovalsheet.html
Motions
Motion h Motion;----- Motion Text Made By Seconded By't'yPe -'"'- -r Result
A .^.^..^--^ Motion to approve. Commissioner CommisionerApprove Motion passes l0-0. Mary Davis Sean Frantom Passes
6. Motion to approve contract award to John E. Lavender and Associates, Inc. of ltem
Statesboro, GA, to construct an addition and renovate the Maxwell Branch Action:
Library on Lumpkin Road in the amount of $9471800.00. Bid Item 18- Approved
209 (Approved by Administrative Services Committee July 31,2018)
@ AGENDA 2018-OE.NIAXWELL.BRANCH-LIBTIARY PCTSDCCtiVC.dOC
E 2018.04.11 Jeff Nlaxwell Librarr Renoyation - Demo Plan.pdf
E 2018.04.1l_Jeff l\laxwell Librarv-Renovation_- Floor plan.pdf
B Interior Persoectives.docx
E lg-zog_ltg - seNt-To_plpen.oar
E Bid-Price Tab_Oflicial.pdf
E r8-zog npn.par
El lE-209 Department Recommendation of Award.pdf
E l\Iail List and_Demandstar_Planholders.Bdf
E Georpia Procurement Vendor Groun.ndf
lE ('ompliance lnformation.odf
E ItemAoorovalsheet.html
Motions
Motion m , f,r r h Motion;- ---- Motion Text Made By Seconded ByrYPe Result
A^^_^.,o Motion to approve. Commissioner CommisionerApprove Motion passes l0-0. Mary Davis Sean Frantom Passes
7.
Motion to approve Augusta Housing and Community Development Item
Department's new Economic Development program entitled "Seeds For Life". Action:
This program was developed to provide an established business, a working Approved
capital grant of $10,000 to help foster both growth and employment for that
business. In2018 there will be a total of ten (10) grants made to businesses
that demonstrate their ability to grow and prosper as well as be able to either
retain current employees or hire additional fulltime or part-time employees for
the following twelve month period. (Approved by Administrative Services
Committee July 31, 2018)
IE Seeds for Life Flver.pdf
E Seeds For Life Presentation for July ll (I).pptx
B ItemApprovalsheet.html
A _--^-.^ Motion to approve. Commissioner CommisionerApprove Motion passes l0-0. Mary Davis Sean Frantom Passes
PUBLIC SAFETY
8. Motion to approve the purchase of a new recording system for the Detention Item
Center. (Approved by Public Safety Committee July 31,2018) Action:
Approved
Motions
Motion
Type
B Ico_rrcu.oor
lE ItemAoorovalsheet.html
Motions
Motion Motion Textrype
Made By Seconded By
Made By Seconded By
Motion
Result
Motion
Result
a _---_-___ Motion to approve. CommissionerADDTOVE- -rr- - - Motion Passes 10-0. Mary Davis
Commisioner
seanFrantom Passes
9. Motion to accept an award in the amount of $30,095 from Edward Bryne Item
Memorial Justice Assistance Grant (JAG) Program for the Richmond County Action:
Sheriffs Office. The monies will assist RCSO in expansion of archive storage Approved
devices for officer worn video storage.(Approved by public Safety
Committee July 31, 2018)
B Grant Apptication- JAG 20l7.pdf
E .l.l,c zotz-n"l-gx-osoq.pdr
lEt ItemApprovalsheet.html
Motions
X:ji' Motion Text Made By seconded By Motion'l'ype - ------ -'1 ^--------- -J Result
A ---^-.^ Motion to approve. Commissioner CommisionerApprove Motion passes l0-0. Mary Davis Sean Frantom Passes
10. Motion to approve contract with Data Cloud Solutions, LLC to implement Item
the Mobile Assessor Application and approve the Amendment to the Tyler Action:
Technologies Contract.(Approved by Public Safety Committee July 31, Approved
2018)
B TAO Sole Source Nlemo.pdf
E Sole Source Approval Form.pdf
B DCS Software Agreement Auqusta-GA Final.docx
lB Augusta GA Tyler iesWorld Amendment v2.pdf
lB DCS l\lobile Assessor Quote.pdf
E ltemApprovalSheet.html
Motions
H:t]"' Motion Text Made By seconded By Motion'I'ype Result
A -.^-^_,^ Motion to approve. Commissioner CommisionerApprove Motion pasies l0-0. Mary Davis Sean Frantom Passes
11. Motion to accept the State Grant Award for the Adult Felony Drug Court Item
Program, Superior Court. (Approved by Public Safety Committee July 31, Action:2018) Approved
B nc.par
lB Druq Court 19.udf
lE ItemAnnrovalsheet.html
Motions
Motion f,f, ,. _,Tr^__^ rf,_ r n ^ Motion;---"-' Motion Text Made By Seconded ByIype .----- -'t Result
12.
Approve Motion to approve. Commissioner
Motion Passes 10-0. Mary Davis
Motion to accept the State Grant Award for the
Court Program, Superior Court.(Approved by
July 31, 2018)
Commisioner Passes
Sean Frantom
Adult Felony Mental Health Item
Public Safety Committee Action:
Approved
E ntgc.oor
E luental Health 19.pdf
A _--^-.^ Motion to approve. Commissioner CommisionerApprove Motion passes 10-0. Mary Davis Sean Frantom Passes
13. Motion to accept the State Grant Award for the Adult Felony Veterans ltem
Treatment Court Program, Superior Court.(Approved by Public Safety Action:
Committee July 31,2018) Approved
E vtc.oot
E Veterans Court 19.odf
Motions
f#:" Motion rext
Motions
f#:"" Motion rext
Made By Seconded By
Made By Seconded By
Motion
Result
Motion
Result
Approve M:lffil,""3liJi[, fi"fiU;;1,"- ff#T;"TH passes
FINANCE
14. Motion to approve adding the Finance Committee's Chair and Vice Chair to ltem
the 2019 Budget review meetings with the dept heads and the administrators Action:
office (Sept. 3-14) and other members filling in- in their absence. (Approved Approved
by Finance Committee July 31,2018)
lB Comm. S. Frantom 7.Jl.l8.ndf
[B ItemApprovalsheet.html
Motions
Motion Motion Text Made By seconded By f"ttjil'l'ype
A .^....^_-^ Motion to approve. Commissioner CommisioneApprove Motion passes l0-0. Mary Davis Sean r'.urrtorl Passes
15. Motion to approve $17,000 funding from contingency for the Record Item
Restriction Program. (Approved by Finance Committee August 1,2018) Action:
Approved
E Record Restriction Summit Flver.odf
E Record Restriction-Budset 20l8.odf
E ltemAnnrovalsheet.html
Motions
Motion Motion Text Made By seconded By f"'r|il'r'ype
Approve M:1ffii,""3lJJil:;;,"ffi;l,"* S;#T;,.TI passes
ENGINEERING SERVICES
16. Motion to approve and award Preliminary and Final Engineering Design Item
Consultant Services Agreement to Cranston Engineering Group, Inc. in the Action:
amount of $576,922.92 for the 9th Street (James Brown Blvd.) Approved
Improvements Project as requested by the AED. Award is contingent upon
receipt of signed agreement. RFP 18-171(Approved by Engineering
Services July 31, 2018)
IE 9th St (James_Brown Blvd) CPB Award consultant_6.29.2018.x1sx
E 18-l7t RFP AED Award Recommendations 6.20.201g.pdf
B Cranston Ensineerinq PE-FeeProposal 6.28.20l8.pdf
E ls-l7l_TAB OFFIctAl-.pdf
E 18-l7l Cumulative.pdf
lB Process Resardinp-RFPs.pdf
lB ts-rzr nrpp.oar
B NlaiUist and_Demandstar Planholders.pdf
IB ItemAnnrovalsheet.html
Motions
f#:'" Motion rext
Motions
f#:" Motion rext
Made By Seconded By Motion
Result
A ^--^-,^ Motion to approve. Commissioner CommisionerApprove Motion pasies l0-0. Mary Davis Sean Frantom Passes
17. Motion to authorize condemnation to acquire title of a portion of the Item
properly for permanent easeqnent (Parcel 166-0-023-05-0) 4252-A Windsor Action:
Spring Road(Approved by Engineering Services Committee July 31, Approved
2018) .
lE Agenda ttem - Estate of Judy Gilmer.pdf
lB Condemnation Supporting Documents.pdf
lB ltemApprovalsheet.html
Motions
Motion
- ----- Motion Text Made By'l'ype seconded By Motion
Result
A ---^-.^ Motion to approve. Commissioner CommisionerApprove Motion passes l0-0. Mary Davis Sean Frantom Passes
18. Motion to approve incorporating city parcel 045-1-066-00-0 into Adrian Item
Street ROW and accordingly accepting Adrian extended section in Augusta, Action:
GA Road System as requested by AED. (Approved by Engineering Approved
Services Committee July 31,2018)
E Andrean St-1921 Hampton Ave-Documents.pdf
lB ItemApprovalsheet.html
seconded By Motion
Result
^ Motion to approve. Commissioner CommisionerApprove Motion passes l0-0. Mary Davis Sean Frantom Passes
19. Motion to approve Award of Bid Item #18-160 for the construction of the Item
Camp Hancock Outfall Sewer Rehabilitation - Phase I project to Insituform Action:
Technologies, LlC.(Approved by Engineering Services Committee July Approved
31,2018)
Made By
lB #18-160 Engineers Recommendation for Award-Bid Tab.pdf
lB #18-160 Contractor s Acceptance of Corrected Bid Price.pdf
B *18-too gxhiuit.pdr
B 1E-160 ITB to Paper.pdf
E 18-160 OFFICAL TAB REvISED.pdf
B tg-too ltpn.pdr
tB Nlail List and Demandstar Planholders.pdf
[B Compliance Information.pdf
(B Recommendation Letter from Department.pdf
[B Camp Hancock Ouffall Sewer Rehabilitation Phase I Contract Documents.pdf
E ltemApprovalsheet.html
Motions
[]j1" Motion rext Made By Seconded By fffilrype
Approve M:lilli'"3xJJiffi fi,:tx;;l;'- s:#Tl:"ffi passes
20. Motion to approve Memorandum of Understanding to include Augusta Item
Utilities Department's water main, sanitary sewer main, and fiber optic cable Action:
relocations in the Georgia Department of Transportation contract, through Approved
competitive bidding, for GDOT Project PI 210327 l-20 at Savannah River,
Richmond County. (Approved by Engineering Services Committee July
31,2019)
B Cit.v-of-Aususta 210237 Ntotl.docx
lB Aususta t tilitv Department [:A.pdf
E Pl2 I 0327-l-20_PIOH_Lavour. pdf
lE ItemAoorovalsheet.html
Motions
X:tl"'l Motion Text Made By seconded By Motion
f ype '''--- -r Result
a _-,_--____ Motion to approve. Commissioner CommisionerApprove : ; .- ; --"-; ^-^ .-.---:---^::^,:,;.-- ;-"^'-'"'" ^-^ Passes- -rr- - ' - Motion Passes 10-0. Marion Williams Sean Frantom
21.
Motion to deny addition of two (2) Contractors to Current Approved On-CaII Item
Concrete Repair, Concrete Construction, and Emergency Repair Contractor- Action:
List and accordingly Approve award of On-Call Concrete Repair, Concrete Approved
Construction, and Emergency Repair Contract to these two contractors (i- DJ
Construction Company, and ii- Sitec, LCC) as requested by AED. Award is
contingent upon receipt of signed contracts and proper insurance Documents.
RFP 18-155 (Approved by Engineering Services Committee July 31,
2018)
IE Conv of Advertisement - not sent to naner-ndf
E RFp_Tab l8-155 oflicial.odf
E Recommendation Letter from Deoartment.ndf
E Process Regardins RFPs.odf
lB luail Labels.pdf
IE l8-l 55_l\Iandatory_Pre-Bid_Conference.pdf
lE ('umulative Evaluation Sheet.ndf
lE ItemAoprovalsheet.html
Motions
Motion rr_1!__-m , tt r h ^ Motion;"-'"" Motion Text Made By Seconded ByI'ype -.----- -'1 --------- -l Result
A ---^-.^ Motion to approve. Commissioner CommisionerApprove Motion passes 10-0. Mary Davis Sean Frantom Passes
22. Motion to deny addition of four (4) Contractors to Current Approved On- Item
Call Drainage Easements and Ponds Cutting/Cleaning Contractor-List and Action:
accordingly Approve award of On-Call Drainage Easements and Ponds Approved
Cutting/Cleaning Contract to these four contractors (i-T Garrett Enterprise,
ii-Augusta Quality, iii-Lumber jack Landscaping, and iv-Bulldogs Cuts) as
requested by AED. Award is contingent upon receipt of signed contracts and
proper insurance Documents. RFP 18-157(Approved by Engineering
Services Committee July 31,2018)
E ('opv-of Advertisement_- nolsentJoJraoer.pdf
LB RFP Tab t8-157 ofliciat.odf
lB Cumulative Evaluation Sheet.pdf
B Recommendation Letter from Department.pdf
lB Process-Repardins RFPs.odf
lB Nlail Labels.pdf
E rE-rsz ntpp.por
B ItemApprovalshect.html
Motions
Motion rr h Motion- ----- Motion Text Made By Seconded By'r'YPe Result
Motion to
Approve approve. commissioner commisioner
Motion Ties l0-0. Mary Davis Sean Frantom Ties
23. Motion to deny addition of four (4) Contractors to Current Approved On- Item
Call Maintenance Vegetation Control and Right-of-Way Mowing Contractor- Action:
List and accordingly Approve award of On-Call Maintenance Vegetation Approved
Control and Right-of-Way Mowing Contract to these four contractors (i-T
Garrett Enterprise, ii-Robert's Professional Lawn Services, iii-Lumberjack
Landscaping, and iv-Bulldogs Cuts) as requested by AED. Award is
contingent upon receipt of signed contracts and proper insurance Documents.
RFP 18-152 (Approved by Engineering Services Committee July 31,
2018)
E eopy of Advertisement - not sent to DeDer.Ddf
tB RFP tab l8-Is2 ofiicial.odf
lB Cumulative-Elaluation Sheet.odf
E Recommendation Letter from Deoartment.odf
lB Process Resardins RFPs.pdf
B 1E-152 llandatorv Pre-Bid Conference.pdf
B Ntail Labets.odf
B ltemAoorovalsheet.html
Motions
Motion r/r^r:^_,Tr^__1 r,r_j_n d r rh Motion;"-'"- Motion Text Made By Seconded By - ----_ --IYPe - ----- -'1 Result
a - _ _ ___- Motion to approve. Commissioner CommisionerApprove Motion passes l0-0. Mary Davis Sean Frantom Passes
PETITIONS AND COMMUNICATIONS
24. Motion to approve the minutes of the regular meeting of the Augusta Item
Commissionheld July 17,2018 and Special Called Meeting held July 31, Action:
2018.Approved
B Regular Clommission lt{eeting July 17 2018.pdf
tE Called Commission Meeting July 3l 20l8.pdf
IE ItemApprovalsheet.html
Motions
Motion .- Motion;----- Motion Text Made By Seconded By iili|rype
Approve M:li:li",33JJiffi f,:tHJlJ.' s:#T;"T1 passes
APPOINTMENT(S)
25. Motion to ratify the reappointments of the Richmond County Legislative Item
Delegation as follows: Jeannie Allen, Canal Authority; Jimmy Blount and Action:
Robert Lowery, Augusta Small Business Citizens Advisory Board. Approved
[Et ItemApprovalsheet.html
Motions
f#:'" Motion rext Made By seconded By f;t.lil
A ---^_.^ Motion to approve. Commissioner CommisionerApprove Motion pasies 10-0. Mary Davis Sean Frantom Passes
,.,( * *END CONSENT AGENDA'T'T * *
AUGUSTA COMMISSION
817 t2018
AUGUSTA COMMISSION
REGULARAGENDA
817 t2018
PLANNING
26. Z'18-30 - A request for reconsideration and concurrence with the Augusta Item
Georgia Planning Commission to approve with the conditions listed below a Action:
petition by Kirk S. Laney, on behalf of Kirk S. Laney, sole member of Dixon Approved
Airline Recycling & Disposal LLC, requesting a change of zoning from
Zone A (Agriculture) to Zone HI (Heavy Industry) affecting property
containing approximately 2l acres and known as part of 1710 Dixon Airline
Road. Tax Map 145-0-033-00-0 DISTRICT 6 1. Approval be granted for
all lands on TPN 145-0-033-00-0 currently zoned A (Agricuttural) to be
rezoned to HI (Heavy Industrial) to be in conformance with existing use of
the land. 2. An inspection by the City of Augusta and an inspection by the
Georgia EPD must be conducted on the overall site and any prior
deficiencies found on the site must be corrected or remedied prior to a
business license being issued by the City of Augusta for any and all
operations on the site; 3. The cemetery on the property needs to be clearly
delineated on any and all site plans, plats or depictions of the site, the
required cemetery buffer needs to be verified, and the cemetery and the
required buffer need to be adequately fenced to prevent encroachment by any
of the recycling operations should the cemetery be located in these areas; 4,
An undisturbed buffer similar to the one shown on the Concept Plan
submitted with the rezoning request must be enforced between the proposed
mining operation and the existing residential structures. In no case, can the
undisturbed buffer be reduced below 100 feet in width against the residential
lots and all mining activities must be performed during the normal business
hours of 8:00 am to 5:00 pm. 5. No inert fiIl activities may take place on the
site. 6. An annual inspection, as pan of the annual business license renewal,
shall be conducted by Augusta Code Enforcement inspectors to ensure
compliance with all provisions of this zoning action. (Deferred from the
June 17,2018 Commission Meeting)
E z-18-J0.pdf
IB ItemAonrovalsheet.html
Motions
Motion Motion Textrype seconded By fJ.tji|Made By
Motion to approve.
Voting No:
Commissioner Commissioner
Approve 8:mtim;. 8r,fiil:,,. s:#Tl:f,:r Passes
Marion Williams.
Motion Passes 8-2.
27. Z-18-31 - A request for reconsideration and concurence with the Augusta
Georgia Planning Commission to approve with the conditions listed below a
petition by Kirk S. Laney, on behalf of Kirk S. Laney, sole member of Dixon Item
Airline Recycling & Disposal LLC, requesting a Special Exception to Action:
establish a Recycling Area for Concrete, Asphalt and Wood materials in the Approved
HI (Heavy Industrial) Zone per Section24-Z (a) (17) of the Comprehensive
Zoning Ordinance for Augusta-Richmond County affecting property
containing approximately 150 acres and known as 1710 Dixon Airline Road.
Tax Map 145-0-033-00-0 DISTRICT 6 1. Approval be granted only for
the areas specified for recycling on the Concept Plan presented with the
zoning case, which includes an approximately 3.16 acre area for concrete
recycling, an approximately 2.99 acre area for asphalt recycling and an
approximately 3.35 acre area for land clearing wood debris recycling.2. The
property owner must maintain the proper permitting from EPD for the
portable crusher, as long as the portable crusher is being utilized on the site.
3. The portable crusher must not be utilized outside of the areas specified for
recycling on the Concept Plan, which includes an approximately 3.16 acre
area for concrete recycling, an approximately 2.99 acre area for asphalt
recycling and an approximately 3.35 acre area for land clearing wood debris
recycling. 4. An inspection by the City of Augusta and an inspection by the
Georgia EPD must be conducted on the overall site and any prior
deficiencies found on the site must be corrected or remedied prior to a
business license being issued by the City of Augusta for any and all
operations on the site; 5. The cemetery on the property needs to be clearly
delineated on any and all site plans, plats or depictions of the site, the
required cemetery buffer needs to be verified, and the cemetery and the
required buffer need to be adequately fenced to prevent encroachment by any
of the recycling operations should the cemetery be located in these areas; 6.
The Site Plan for the recycling activity must comply with any other State and
Federal ordinances and regulations in effect at the time of development. T.All recycling / production / crushing or reduction activities must be
performed during the normal business hours of 8:00 am to 5:00 pm. 8. No
inert fiIl activities may take place on the site. Concrete, asphalt and land
clearing wood debris brought into the site, from offsite, shall be for recycling
purposes only, and recycled or reduced materials must conform to the EPD
Rule for such activities. A11 recycled or reduced concrete, asphalt, and land
clearing wood materials shall not remain on the property indefinitely. g.
An annual inspection, as part of the annual business license renewal, shall be
conducted by Augusta Code Enforcement inspectors to ensure compliance
with all provisions of this zoning action. (Deferred from the June 17,2018
Commission Meeting)
E z-18-3l.odf
lB ItemAoorovalsheet.html
Motions
Motion
Type
Deny
No action
motion.
Motions
Motion
Type
fJ.|''" Made By
Commissioner
Wayne
Guilfoyle
Motion
Result
Motion
Result
Seconded By
Seconded By
Commisioner PassesSean lrantom
Motion to Commrssloner Commissionerdeny. Marion Williams Sammie Sias
was taken on this motion due to the passage of the substitute
Motion Text
Substitute motion to
approve with the
inclusion of a condition
#10 to state that any
materials not suitable for
recycling will go to the
Landfill for proper
^ disposal.APProve voiing No:
Commissioner
Andrew Jefferson,
Commissioner
Sammie Sias,
Commissioner
Marion Williams.
Motion Passes 7-3.
PUBLIC SERVICES
Made By seconded By fJrtjil
28. Consider approving an Underground Easement from Georgia ltem
Power Company, for the construction of Augusta Public Transit Action:
Operations and Maintenance Facility Project. Approved
B ltemAporovalsheet.html
Motions
Motion Motion Text'r'ype
^ Motion to aoorove.
^PProve Motion Purr.. lo-0.
Commisioner
Sean Frantom I'asses
Made By
Commissioner
Mary Davis
29. On behalf of the Georgia Department of Transportation, the Planning & Item
Development Department is requesting approval for the placement of a Action:
historical marker at 1635 Fifteenth Street to commemorate the Shiloh Approved
Orphanage.
E Shiloh_HisroricaLMarkerJolS0T20.pdf
lEt ItemAoorovalsheet.html
Motions
Motion tt Lt m , rr r Motioniil;- Motion Text Made By Seconded By ii^. il'
a _ , _ ___- Motion to approve. Commissioner CommisionerApprove :':,]:",, tU aPPI'oVtr. ::-T:'loner Lommlsloner Passes^ -rr^-'- Motion Passes 10-0. Mary Davis Sean Frantom
30. Approve and award a contract change order to Reeves Young in the amount Item
of $631,176.84 for the reconstruction of a portion of Regency Blvd for the Action:
Transit Maintenance Facility for an Augusta, Georgia project as requested by Approved
Transit.
lB ItemApprovalsheet.html
Motions
Motion Motion Text Made By seconded By HXilrype
a -_--.. __ Motion to approve. Commissioner Commisione.Approve iltotion passes l0-0. Mary Davis Sean rruntori Passes
PUBLIC SAFETY
31. Discuss ambulance service in Augusta-Richmond County. (Requested by ltem
Commissioner Marion Williams) Action:
Approved
E ltemAoorovalsheet.html
Motions
Motion rir^1:^_,r-,-__1 Made Seconded MotionType Motion Text By By Result
Approve Motion to approve receiving this
item as information.
It was the consensus of the Commission that this item be received as
information.
ENGINEERING SERVICES
32. Consider/discuss Administrator's recommendation regarding funding for Item
street lighting. (No recommendation from Engineering Services Action:
Committee July 31,2018) Disapproved
IB Streetlishtinq Presentation 2017 Ensineerinq.ootx
IB $'orkshop-Julv-l J-2017 Finance.optx
E Flat Rate for $6.5 l\Iillion revenue.ndf
B ltemAoorovalsheet.html
Motions
f#:" Motion rext Made By Seconded By f;tjil
Motion to approve
accepting Method #2
regarding the street
lights. Mr. Jefferson
and Mr. Guilfoyle
out.
Voting No:
Commissioner
Mary Davis,^ Commissioner Commissioner^ LommlslonerApprove ;--^..-'"'".'- Dennis William FailsI I Sean Frantom,A Williams Fennoyuommlssloner
Ben Hasan,
Commissioner
Sammie Sias,
Commissioner
Grady Smith,
Commissioner
Marion Williams.
Motion Fails 2-6.
OTHER BUSINESS
33. As certified by the Richmond County Board of Elections, 60 percent of the Item
voters of Augusta-Richmond County on May 22, 2018, approved to have Action:
a new arena built in the current location. This represents a clear expression Approved
of the will of the majority of Augusta voters". I move therefore that this
governing body affirm and commit
a new arena built within its
Commissioner Sammie Sias)
that it will only fund and/or support
current location."(Requested by
[B Comm. Sias New Arena-8.7.18.odf
IB ltemAoorovalsheet.html
Motions
Motion Motion Text'l'ype
Motion to approve.
Voting No:
Commissioner
William Fennoy,
Commissioner Wayne
Approve Guilfoyle,
Commissioner
Andrew Jefferson,
Commissioner
Marion Williams.
Motion Passes 6-4.
Motions
Motion Motion Text'r'ype
Deny Substitute motion to
deny.
Voting No:
Commissioner
Mary Davis,
Commissioner
William Fennoy,
Commisioner
Sean Frantom,
Commissioner Wayne
Guilfoyle,
Commissioner
Ben Hasan,
Commissioner
Sammie Sias,
Commissioner
Grady Smith,
Made By Seconded By Motion
Result
Commissioner
Sammie Sias
Commisioner
Sean Frantom Passes
Made By
Commissioner
Andrew
Jefferson
Seconded By
Commissioner
Marion
Williams
Motion
Result
Fails
Commissioner
Dennis Williams.
Motion Fails 2-8.
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
34. Motion to approve execution by the Mayor of the affidavit of ltem
compliance with Georgia's Open Meeting Act. Action:
None
Upcoming Meetings
www.augustaqa.qov
CALLED MEETING COMMISSION CHAMBER
August 14,2018
Augusta Richmond County Commission convened at 1 1:00 o'clock a.m., Tuesday, August
14,2018, the Honorable Hardie Davis, Jr., presiding.
PRESENT: Hons. Jefferson, Guilfoyle, Sias, Frantom, M. Williams, Davis, Fennoy, D.
Williams, Hasan and Smith, members of Augusta Richmond County Commission.
Mr. Mayor: All right, good moming, everybody. The Chair recognizes Afforney
MacKenzie.
1. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. MacKenzie: I would entertain a motion to go into an executive session to discuss
pending and potential litigation, real estate and personnel.
Mr. Fennoy: So move.
Mr. Frantom: Second.
Mr. Mayor: All right, voting.
Ms. Davis and Mr. Smith out.
Motion carries 8-0.
2. Motion to approve execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit.
Mr. D. Willia653 So move.
Mr. Frantom: Second.
Mr. Mayor: A motion and a second. Voting.
Mr. Fennoy out.
Motion carries 9-0.
Ms. Davis: Thank you, Mr. Mayor. I'd like to make a motion to authorize the
settlement of all claims in the matter of Franklin Stewart vs. Augusta Richmond County in
the amount of $281759.79 and, authorize the Mayor to execute the seffIement documents and
the Finance Department to disburse the settlement amount.
Mr. Hasan: So move.
Mr. D. Williams: Second.
Mr. Mayor: A motion and a second.
The Clerk: She made the motion, he seconded. Okay, thank you.
Mr. Mayor: Voting.
Mr. Guilfoyle: Madam Clerk, I was not in legal during this discussion so I will not vote
on this. I do not know about it.
Mr. Fennoy out.
Mr. Guilfoyle not voting.
Motion carries 8-0.
Mr. D. Williams: Mr. Mayorr l'd like to make a motion to authorize the settlement
of all claims by Janice Hardy in the amount of $401000 and authorizing the Mayor to execute
the settlement documents and the Finance Department to disburse the amount.
Ms. Davis: Second.
Mr. Mayor: I have a motion and a proper second. Voting.
The Clerk: Same for this itern, sir?
Mr. Guilfoyle: Yes.
Mr. Guilfoyle not voting.
Motion carries 9-0.
5. Depot Project. (Requested by Commissioner BiIt Fennoy)
Mr. Hasan: Thank you. A motion to rescind the resolution approved by the
Commission on July 10r 2018 and to approve the authorizing resolution as recommended bythe General Counsel on August 14, 2018 with an attached Intergovernmental Downtown
Development contract.
Mr. Frantom: Second.
Mr. Mayor: I've got a motion and a second. Voting.
Mr. Sias voting No.
Mr. M. Williams abstains.
Motion carries 8-1-1.
Opening of the EMS Zone.
Mr. D. Williams: I'd like to make a motion to authorize staff to submit an applicationto the Region VI EMS Council for the consolidated government of Augusta, Georgia to
become the EMS zone provider for the Richmond county EMS zone.
Mr. Hasan: Second.
Mr. Frantom, Mr. Guilfoyle, Mr. M. \Milliams and Mr. Smith vote No.
Motion carries 6-4.
3. Consider/discuss Administrator's recommendation regarding funding for street
lighting. @eferred from the August 7,2018 Commission meeting)
Mr. Sias: I'd like to make a motion to adopt within our ordinance the highlighted
one of $87.00 for residential and $131.00 for commercial properties. This motion includes
outlining the benefits of why this street lighting process is important and it is about public
safety rather than just a fee. Hephzibah and Blythe as well as exempt properties are not
included.
Mr. D. Williams: Second.
Ms. Davis, Mr. Jefferson, Mr. Hasan, Mr. M. Williams and Mr. Frantom vote No.
Motion ties 5-5.
The Mayor votes No.
Motion fails 5-6.
4. Consider the adoption of a Resolution establishing the tax millage rate for calendar
year 2018. @equested by the Administrator)
Ms. Davis: Motion to approve the resolution to adopt the 2018 mill rates for each
taxing district shown on Schedule A.
Mr. Frantom: Second.
Motion carries 10-0.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
Commission Meeting Agenda
8/21/2018 2:00 PM
Renaming John C. Calhoun Expressway
Department:
Department:
Caption:Motion to approve renaming the John C. Calhoun Expressway-
Veterans Expressway. (Requested by Commissioner Bill
Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/21/2018 2:00 PM
Streetlight Program
Department:
Department:
Caption:Discuss and adopt funding proposal for comprehensive street
light program. (Requested by Mayor Hardie Davis, Jr.)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Lena Bonner
From:
Sent:
To:
Cc:
Subject:
Ms. Bonner,
Mayor Hardie Davis, Jr.
Thursday, August L6, 201.8 8:38 AM
Lena Bonner
Marcus Campbell; Commissioner Sammie Sias
Streetlights
Good morning. Please add the following to the agenda.
1. Discuss and adopt funding proposal for comprehensive streetlight program.
Thank you,
Mayor Davis
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AED:.104.1
Commission Meeting Agenda
8/21/2018 2:00 PM
CSRA Unified Development Authority
Department:
Department:
Caption:Motion to approve the appointment of two ARC members to the
CSRA Unified Development Authority in accordance with the
attached Resolution.
Background: UNIFIED DEVELOPMENT AUTHORITY is a joint
development authority of the CSRA’s 13 counties. Membership
in the authority increases your ability to offer job tax credits by
$500 per job and has all of the powers and authorities assigned
to a development authority by state law. CREATED: O.C.G.A.
36-62-5 (a) a joint development authority may be activated by
resolution of the Boards of Commissioners of those counties
participating in the creation of the joint development authority.
Authorizing Resolution: It has been determined by the Board of
Commissioners of Richmond County, Georgia, that in order to
promote trade, commerce, industry, and increased employment
opportunities for the public good and general welfare, it is in the
best interest of Richmond County to participate in the existing
Central Savannah River Area Unified Development Authority of
Burke, Columbia, Glascock, Hancock, Jefferson, Lincoln,
McDuffie, Taliaferro; Warren, Washington and Wilkes
Counties, approved November 6, 2002. Richmond County
shall be entitled to two (2) members who shall be appointed
by the Board of Commissioners.
Analysis:
Financial Impact:
Alternatives:
Recommendation:Cover Memo
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
A RESOLUTION
WHEREAS, Article IX, Section VI, P. III, of the Constitution of the State of Georgia,
declares that the development of trade, commerce, industry and employment opportunities is
public purpose valuable to the welfare of the people of the State of Georgia and the General
Assembly has enacted legislation for the creation of development authorities under the
provisions of the Official Code of Georgia (O.C.G.A) 36-62-5.1 which provides for the creation
of joint development authorities by two or more counties; and
WHEREAS, under the provisions of O.C.G.A. 36-62-5.1(a) a joint development
authority known as the CSRA Unified Development Authority has been activated by resolution
of the Boards of Commissioners of Burke, Columbia, Glascock, Hancock, Jefferson, Jenkins,
Lincoln, McDuffie, Richmond, Taliaferro, Warren, Wilkes, and Washington Counties; and
WHEREAS, each jurisdiction appoints two (2) members to serve as the jurisdiction’s
official representatives on the CSRA Unified Development Authority for staggering terms (with
the person listed below on the first line currently serving a term ending in the year indicated).
NOW THEREFORE BE IT RESOLVED, that the Richmond County Board of
Commissioners does hereby appoint the following persons to serve as voting members of the
CSRA Unified Development Authority representing this participating county for terms ending at
23:59 on December 31st in the years set opposite their respective names:
NAME OF VOTING MEMBER TERM YEAR END
2018
2019
BE IT FURTHER RESOLVED that a copy of this resolution shall be duly filed by the
CSRA Unified Development authority in the office of the Secretary of State of the State of
Georgia as required annually.
Adopted this ______ day of _____________________, 201___.
___________________________
MAYOR
AFFIX COUNTY SEAL
___________________________
ATTEST
Commission Meeting Agenda
8/21/2018 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo