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Home My WebLink About2018-06-28 Meeting AgendaCommission Meeting Agenda Commission Chamber 6/28/2018 2:00 PM INVOCATION: Reverend Jim Hyder, Pastor Liberty United Methodist Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. CONSENT AGENDA (Item 1) PETITIONS AND COMMUNICATIONS 1.Motion to approve the minutes of the regular meeting of the Augusta Commission held June 19, 2018.Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 6/28/2018 AUGUSTA COMMISSION REGULAR AGENDA 6/28/2018 (Items 2-9) PUBLIC SERVICES 2.Motion to approve extending the hours of the Candlelight Jazz Concert Series to 10:30 p.m. (Requested by Commissioner Marion Williams)Attachments 3.Motion to approve authorization for Augusta to accept a grant valued at $30,000 from the National Recreation and Parks Association and The Walt Disney Company. Attachments PUBLIC SAFETY 4.Assigning the honorary road name of Clara Lee Robinson Road to Nellieville Road. Attachments 5.Renaming of Tattnall Street to Grace Hopper Lane. Attachments ENGINEERING SERVICES 6.Consider Professional Services Proposal from WK Dickson & Company for the Utility Relocation efforts necessary the GDOT 15th Street project along 15th street from MLK Blvd to Government Rd in the amount of $180,000.00. Attachments 7.Receive recommendation from the Engineering Department staff regarding the traffic issues presented by Ms. Shante Brown concerning Willhaven Estates, Haynes Station and Sims Landing. (Deferred from the June 12, 2018 Engineering Services Committee) Attachments 8.Motion to request authorization to proceed with drafting edits to the Augusta, Georgia Code, Chapter 3 Street Lighting, Section 7-3 to modify fee structure for the street light system. (Requested by Commissioner Sammie Sias) Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 9.Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 6/28/2018 2:00 PM Invocation Department: Department: Caption:Reverend Jim Hyder, Pastor Liberty United Methodist Church. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 6/28/2018 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting of the Augusta Commission held June 19, 2018. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda Commission Chamber - 6ll9t20l} ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Jefferson, Guilfoyle, Sias, Frantom, M. Williams, Fennoy, D. Williams, Hasan and Smith, members of Augusta Richmond County Commission. Absent: Hon. Davis, Mayor Pro Tem. INVOCATION: Pastor Alan Smith, Asbury United Methodist Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) Employee of the Month A. Acknowledgement of Augusta, GA June Employee of the Month. o.lrt;fl None lB ItemApprovalSheet.html Motions Motion Motion Textr ype Made Seconded MotionBy By Result Presentation is made to Heather Driver as June 2018 Employee of the Month. Augusta Cyber & Robotics Camp B. Recognition of the first Augusta Cyber & Robotics Camp facilitated by the Item Augusta Information Technology Department. (Requested by Commissioner Action: Dennis Williams) Non" E ItemApprovalsheet.html Motions Motion Motion Text Made Seconded MotionTYPe By By Result Presentation is made to participants in the Augusta Cyber & Robotics Camp. Georgia Independent School Association Soccer Champions C. Congratulations! Westminster Schools of Augusta Boys Soccer Team on ltem capturing their fifth straight state title by winning the 2018 Georgia Action: Independent School Association's Soccer Championship Game on May lg, None 2018. (Requested by Commissioner Bilt Fennoy) Official roll call of team roster and recognition of coaching staff lvlr. Zach Hughes, Sports Reporter WJBF Channel 6. lE ItemAoorovalsheet.html Motions Motion Motion Text Made Seconded MotionrYPe By By Result Presentation is made to Westminster School of Augusta Boys Soccer Team. Five (5) minute time limit per delegation DELEGATIONS D. Judge Daniel Craig an invited commentary. (Requested by Commissioner ltem Bill Fennoy) Action: None lB ItemAoorovatSheet.html Motions Motion \,r^r:^- ,-r!^_,a Made Seconded Motion;- --- Motion TextrYPe By By Result Judge Craig did not appear before the Commission. E. Mr. Johnny Chivers, Jr. regarding the renaming of the John C. Calhoun ltem Expressway to Veterans Memorial Expressway. Action: None lB Johnny Chivers Jr..pdf E ltemApprovalsheet.html Motions Motion r,r^^:__ ,r!-_. Made Seconded MotionType Motion Text By By Result Mr. Chivers did not appear before the Commission. F. Mr. John Hayes regarding support of the proposed renaming of the John C. Item Calhoun Expressway. Action: None lF NIr. John Hayes renaming of John C. Calhoun Expressway 6.19.lg .pdf lB ltemApprovalSheet.html Motions Motion f,tr_1!_ m Made Seconded MotionType Motion Text By By Resurt Presentation is made by Mr. John Hayes. G. Mr. Bryan Birmingham comments regarding Smoking Ordinance. Item Action: None E Bnan Birminsham.pdf B ltemAnnrovalsheet.html Motions Motion rr^a:^_ ,r,^_-a Made Seconded MotionType Motion Text By By Result IffTBlffi[ilfli:bvM' H. Messrs. Eric Yu & Russell Fiveash regarding Smoking Ordinance Itemexemptions. Action: None [B Eric Yu Russell Fiveesh SmnLino orrlinonna ndr E ltemApprovalsheet.html Motions Motionm Motion Textrype Presentation is made by M.. Eric Yu. CONSENT AGENDA Seconded Motion By Result (Items l-32) PLANNING l. Z'18-31 - A request for concurence with the Augusta Georgia Planning ltem Commission to approve with the conditions listed below a petition by Kirk Action: S. Laney, on behalf of Kirk S. Laney, sole member of Dixon Airline Disapproved Recycling & DisposalLLC, requesting a Special Exception to establish a Recycling Area for Concrete, Asphalt and Wood materials in the HI (Heavy Industrial) Zone per Section24-2 (a) (17) of the Comprehensive Zoning ordinance for Augusta-Richmond County affecting property containing approximately 150 acres and known as 1710 Dixon Airline Road. Tax Map 145-0-033-00-0 DISTRTCT 6 l. Approval be granted only for the areas specified for recycling on the Concept Plan presented with the zoning case, which includes an approximately 3.16 acre area for concrete recycling, an approximately 2.99 acre area for asphalt recycling and an approximately 3.35 acre area for land clearing wood debris recycling.2. The property owner must maintain the proper permitting from EPD for the portable crusher, as long as the portable crusher is being utilized on the site. 3. The portable crusher must not be utilized outside of the areas specified for recycling on the Concept Plan, which includes an approximately 3.16 acre area for concrete recycling, an approximately 2.99 acre area for asphalt recycling and an approximately 3.35 acre area for land clearing wood debris recycling. 4. An inspection by the City of Augusta and an inspection by the Georgia EPD must be conducted on the overall site and any prior deficiencies found on the site must be corrected or remedied prior to a business license being issued by the City of Augusta for any and all operations on the site; 5. The cemetery on the properly needs to be clearly delineated on any and all site plans, plats or depictions of the site, the required cemetery buffer needs to be verified, and the cemetery and the required buffer need to be adequately fenced to prevent encroachment by any of the recycling operations should the cemetery be located in these areas; 6. The Site Plan for the recycling activity must comply with any other State and Federal ordinances and regulations in effect at the time of development. 7. All recycling / production / crushing or reduction Made By activities must be performed during the normal business hours of 8:00 am to 5:00 pm. 8. No inert filI activities may take place on the site. Concrete, asphalt and land clearing wood debris brought into the site, from offsite, shall be for recycling purposes only, and recycled or reduced materials must conform to the EPD Rule for such activities. All recycled or reduced concrete, asphalt, and land clearing wood materials shall not remain on the property indefinitely. 9. An annual inspection, as part of the annual business license renewal, shall be conducted by Augusta Code Enforcement inspectors to ensure compliance with all provisions of this zoning action. E z-18-3l.pdf Motions Motion Motion Textrype Motion to approve. Voting No: Commissioner William Fennoy, Commissioner Ben Hasan, Approve Commissioner Andrew Jefferson, Commissioner Sammie Sias, Commissioner Marion Williams. Motion Fails 4-5. Made By Seconded By f;tji| Commissioner Wayne Guilfoyle Commisioner F^ railssean Frantom 2. Z'18'25 - A request for concurrence with the Augusta Georgia Planning ltem Commission to approve with the conditions listed below a petition by Action: Carolina Moon Distillery, on behalf of Morris Communications, requesting a Approved Conditional Use Permit to establish a Nano Distillery in a B-2 (General Business) Zone per Section22-7 of the Comprehensive ZoningOrdinance for Augusta, Georgia affecting properly containing 0.66 acres and known as 4 Eighth Street. Tax Map 037-3-013-00-0 DISTRICT I l. operating hours related to the business shall generally be limited from 1lam to llpm, with exception given to the week prior to and the week of the Masters Golf Tournament. Alcohol sales must always be conducted in accordance with the laws governing the class of alcohol license issued to the establishment. Motion to approve. Approve M:,*ui:r:; s:#T;ffi ff#f,:,Ji*.' passes 3. Z'18-26 - A request for concurrence with the Augusta Georgia Planning ltem Commission to approve a petition by Robert R. Trescott, on behalf of Charles Action:R. Trescott, requesting a Special Exception to allow multiple-family Approved residential use in the P-l (Professional) Zone per Secti on 20-2-(b) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 0.14 acres and is known s 344 Telfair Street. Tax Map 047-4-208- OO-O DISTRICT 1 F z-18-25.pdf E ItemApprovalsheet.html Motions Motion Motion Textrype IB z-lE-26.odf E ItemAporovalsheet.html Motions Motion Motion Textrype Made By Seconded By Made By Seconded By Motion Result Motion Result Motion to approve.a ,F Commisioner CommissionerApprove vtr. rennoy out. c! _ _,- F _ 1 d . ^. passes Motion passes g_0. Sean Frantom Sammie Sias 4. Z'18'27 - A request for conculrence with the Augusta Georgia Planning ltem Commission to approve with the conditions listed below a petition by Action: Kammerer Realty, on behalf of Jeff Richards, requesting a change of zoning Approved from Zone LI (Light Industry) with conditions to Zon e B-2 (General Business) affecting property containing 7.29 acres and known as 3069 washington Road. Tax Map 011-0-076-00-0 DTSTRICT 7 1. The approval of 2-18-28 a special exception to establish a vehicle paint and body shop per Section 22-2 (a) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containin g 7 .29 acres and known as 3069 Washington Road. Tax Map 011-0-076-00-0 2. Automobiles in running condition are allowed to be stored on site for a maximum time of 30 days.3. The use shall be conducted in accordance with all state and local environmental regulations, including, but not limited to, those pertaining to air and water quality. 4. Issuance of development permits shall be contingent uponsubmission development plans meeting all applicable development regulations. E z-18-27.pdf Et ltemAnprovalsheet.html Motions Motion Motion Textrype E z-18-28.pdf E ItemAoorovalsheet.html Motions Motion Motion Textrype Approve Made By Seconded By Motion Result Motion to approve. Approve ffi,i*r::*i; s:#T;ffi ff##,',i'Ji*' passes 5. Z'18'28 - A request for concurrence with the Augusta Georgia Planning ltem Commission to approve with the conditions listed below a petition by Action: Kammerer Realty, on behalf of Jeff Richards, requesting a Special Exception Approvedto establish a vehicle paint and body shop per Section 22-2 (a) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 7.29 acres and known as 3069 Washington Road. Tax Map 011-0- 076-00-0 DISTRICT 7 l. The approval of Z-18-27 a petition a rezoningto establish a vehicle paint and body shop per Section 22-2 (a) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containingT.29 acres and known as 3069 Washington Road. Tax Map 0l l-0- 076-00-0 2. Automobiles in running condition are allowed to be stored on site for a maximum time of 30 days. 3. The use shall be conducted in accordance with all state and local environmental regulations, including, but not limited to, those pertaining to air and water quality. 4. Issuance of development permits shall be contingent upon submission development plans meeting all applicable development regulations. Made By Seconded By Motion Result Commisioner Commissioner Passes Sean Frantom Sammie Sias Motion to approve. Mr. Fennoy out. Motion Passes 8-0. 6. Z-18'30 - A request for conculrence with the Augusta Georgia Planning Item Commission to approve with the conditions listed below a petition by Kirk Action: S. Laney, on behalf of Kirk S. Laney, sole member of Dixon Airline Disapproved Recycling & Disposal LLC, requesting a change of zoning from zone A (Agriculture) to Zone HI (Heavy Industry) affecting property containing approximately 21 acres and known as part of 1710 Dixon Airline Road. Tax Map 145-0-033-00-0 DISTRTCT 6 1. Approval be granted for all lands on TPN 145-0-033-00-0 currently zoned A (Agricultural) to be rezoned to HI (Heavy Industrial) to be in conformance with existing use of the land. 2. An inspection by the City of Augusta and an inspection by the Georgia EPD must be conducted on the overall site and arry prior deficiencies found on the site must be corrected or remedied prior to a business license being issued by the City of Augusta for any and all operations on the site; 3. The cemetery on the property needs to be clearly delineated on any and all site plans, plats or depictions of the site, the required cemetery buffer needs to be verified, and the cemetery and the required buffer need to be adequately fenced to prevent encroachment by any of the recycling operations should the cemetery be located in these areas; 4, An undisturbed buffer similar to the one shown on the Concept Plan submitted with the rezoning request must be enforced between the proposed mining operation and the existing residential structures. In no case, can the undisturbed buffer be reduced below 100 feet in width against the residential lots and all mining activities must be performed during the normal business hours of 8:00 am to 5:00 pm. 5. No inert fill activities may take place on the site. 6. An annual inspection, as part of the annual business license renewal, shall be conducted by Augusta Code Enforcement inspectors to ensure compliance with all provisions of this zoning action. IB z-18-J0.odf E ltemApprovalsheet.htmt Motions Motion Motion Textrype Approve Motion to approve. Voting No: Commissioner William Fennoy, Made By Commissioner Wayne Guilfoyle seconded By Htjii Commisioner Fails Sean Frantom Commissioner Ben Hasan, Commissioner Andrew Jefferson, Commissioner Sammie Sias, Commissioner Marion Williams. Motion Fails 4-5. 7. Z-18-32 - A request for concurence with the Augusta Georgia Planning Item Commission to approve with the conditions listed below a petition by Larry Action: D. Chancey, on behalf of Chancey Holdings LLC, requesting a rezoning Approved from Zone A (Agriculture) to Zone LI (Light Industry) affecting property containing 1.32 acres and known as 3104 Mike Padgett Highway. Tax Map 111-0-014-00-0 DISTRICT 1 1. Provide a minimum 10 feet natural street yard buffer along Mike Padgett Highway and Payton Road. The street yard shall measure from the property line and must be interior to the lot. 2. Landscaping in the street yards shall be consistent with provisions of the Augusta Tree Ordinance. 3. Collection of materials for recycling or any storage of inoperable vehicles shall be prohibited on the property. 4. Storage of repossessed vehicles must be screened with a privacy fence no less than 6 feet in height. E z-I8-J2.pdf E ltemApprovalsheet.html Motions Motion Motion Textrype Seconded By Motion ResultMade By Motion to approve. ^ Mr. M. Williams Commissioner CommissioneApprove uilru,n.. Sammie Sias william n.n ,ly Passes Motion Passes 8-0 -1. 8. Z-18'29 - A request for concurence with the Augusta Georgia Planning ltem Commission to approve with the conditions listed below a petition by Action: Thomas Goforth-WTC Enterprises, LLC, on behalf of Paige L. Tom and Approved Bradford Loo, Yvonne Loo and Mai Po Loo requesting a change of zoning from Zone R-lA (Muttiple-family Residential), Zone B-1 (Neighborhood Business) and B-2 (General Business) to Zone B-2 (General Business) affecting property containing approximately 11 acres and known as 2192 and, 2190 Gordon Highway and part of 3563 Milledgeville Road. Tax Map 068-0- 018-01-0, 068-0-019-00-0 and parr of 068-0-018-00-0 DISTRICT 5 1. The following uses ordinarily permissible in the B-2 zoning district shall be prohibited: (8) flea markets, (10) travel trailer parks, (14) gun shops, (15) pawn shops, (16) funeral homes, (19) liquor stores, and (22) crematoriums.2. Issuance of development permits shall be contingent upon submission and approval of plans meeting all applicable development standards. 3. There shall be sidewalks adjacent to all public ROW, with the exception of Gordon Highway, and pedestrian facilities to facilitate safe movement of foot traffic throughout the site. Motion to approve. Approve m;l:ur:rl; s:#Tl}ffi ff#,T,:'Jl#' passes PUBLIC SERVICES 9. Motion to approve New Ownership Application: A.N. 18-22: A request by ltem Ranchhodbhai Patel for a retail package Liquor, Beer & Wine License to be Action: used in connection with Hillside Package located at 2372 Barton Chapel Approved Road. District 5. Super District 9. (Approve by Public Services Committee June l2r2018) B z-18-29.pdf E ItemApprovalsheet.html Motions Motion Motion Textrype B a.n. l&2z.odf B ltemAonrovalsheet.html Motions Motion - - --- Motion Textrype Made By Seconded By Made By Seconded By Motion Result Motion Result Passes - usA). Motion to approve. Approve Mr. Fennoy out. Commisioner Commissioner Motion passes g-0. Sean Frantom Sammie Sias 10. Motion to approve Amended Contract with Bateman (compass (Approved by Public Services Committee June 12,20lg) Item Action: Approved B o52J2ot8o94l55 (oo3).pdf lB ltemApprovalsheet.html Motions Motion Motion Textrype seconded By f"'rli|Made By Motion to approve. Approve m,l:s:[:*; s:#Tl:ffi ff,T,T,:H*" passes 11. Motion to approve amendments to the Augusta, Georgia Code, Title 4, Item Chapter 2, Article 2, Litter Control, Section 4-2-9 Littering Streets and Action: Sidewalks Prohibited so as to provide regulations prohibiting the placing of Approved posters, signs and advertisements on any public property; and delete the section titled 'Tiered Fee Schedule'. (Approved by Augusta Commission on June 51 2018 - second reading) ESiqnlin-the R-O-W ordinance_revisions 20l80J02.docx E Litter Ordinance sisns in the R-O-W as amended 20lE0510.docx B ltemApprovalsheet.html Motions Motion Motion Textrype Made By Seconded By Motion Result Motion to approve. Approve nl*i:Il.; S:#Tl:f,:[ ff##,'i'Ji#' passes 12. Motion to approve an Ordinance to amend Augusta, Georgia Code Item Sections 3-5-1 and 3-5-86 to allow personal transportation vehicles with Action: specified safety features to be used on certain streets; to provide for Approved definitions; to provide for safety requirements and registration procedures for personal transportation vehicles to be used on Augusta streets for the purposeof reducing harmful environmental emissions and supporting tourism; to repeal all Code sections and ordinances and parts of Code sections and ordinances in conflict herewith; to provide an effective date and for other purposes. (Approved by Augusta Commission on June 5, 2018 - second reading) B 2018-5-16 PTV Ordinance- cLEAN.pdf l-B 2018-5-16 PTY Ordinance- Redline ONL\'.pdf lB ItemApprovalsheet.html Motions []j1" Motion Text Made Bylype Motion to approve. Approve m;::,;;I*:; s:#T;f,:1 s;##,'i'Jil,* passes 13. MOTION TO APPROVE AN ORDINANCE TO AMEND TFIE Item AUGUSTA, GA CODE, TITLE FOUR, BY ADDING A NEW ARTICLE Action: TO BE DESIGNATED ARTICLE 7 AND NEW SECTIONS TO BE Approved DESIGNATED SECTIONS 4-2-77 THROUGH 4-2-97; TO REPEAL AUGUSTA, GA CODE TITLE FOUR, SECTION 4-2-l; TO RESTRICT SMOKING AND THE USE OF E-CIGARETTES IN PUBLIC PLACES AND IN PLACES OF PUBLIC ACCOMMODATION; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT FIEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. (Approved by the Augusta Commission June 5, 2018 second reading) B 2018{-5 Ordinance to Amend C'ode Re Smoking Regulrtions- Clean- approved by Commission.pdf E ltemApprovalsheet.html Seconded By Seconded By Motion Result Motion Result ho-., Motion to Commissioner Commissioner,Jv tt v- --'r deny. Marion Williams Wayne Guilfoyle No action was taken on this motion due to the passage of the substitute motion. Motions Motion Moti, Type T"rt ot Made BY Motions f#:" Motion rext MotionSeconded BY ResurtMade By Approve Substitute motion to Commissioner Commissioner Passes approve. Mr. M. Andrew Ben Hasan Williams votes Present. Jefferson Voting No: Commissioner Wayne Guilfoyle, Commissioner Grady Smith, Commissioner Dennis Williams. Motion Passes 6-3 -1. (Ms. Davis votes Yes by telephone) 14. Motion to approve requesting a referendum to approve changes to alcohol Item regulations so as to allow for the sale of alcohol on Sundays beginning at Action:ll:00 a.m. in accordance with Senate Bill 17 and to authorize staff to bring Approved back an ordinance to this effect for consideration by the Commission. (Approved by Public Services Committee June l},20l8) lB 2018 SB l7- Brunch Sates_of Atcohol.pdf B ItemAoorovalsheet.html Motions Motion rr^1:^_ iri^__1 rr r n d Motion;""'"- Motion Text Made By Seconded BylYPe - ----- -'1 Result Motion to approve. Approve ffi;i*i[:Xf_; f#Tllffi[ ff#,T,'i'Jl*"' passes 15. Motion to approve Sommers Construction Company Change Order One in Item the amount of $6,707.00. (Approved by Public Services Committee June Action:12,2018) Approved LE Sommers (lonstruction (-'hnroino Strfinn (.rll n.rf lF ItemAoprovalsheet.html Motions X:tlt' Motion Text Made By seconded By MotionIYPe .---- -r - Result Approve Passes Motion to approve. Commisioner Commissioner Mr. Fennoy out. Sean Frantom Sammie Sias Motion Passes 8-0. 16. Motion to approve Sommers Construction Change Order 2 inthe amount of ltem $2,910.00. (Approved by Public Services Committee June 12,2018) Action: Approved E Sommers Construction Smoke Wall ClO2.odf {B ItemAnorovalsheet.html Motions Motion rr ,. m Motion;----- Motion Text Made By Seconded By ilfi;''l'ype Motion to approve' commisioner commissionerApprove Mr. Fennoy out. ;:^=:^-1:: ;:::::"j;:^"' Passes Motion passes g-0. sean Frantom Sammie Sias ADMINISTRATIVE SERVICES 17. Motion to approve the request from the Marshal's Office for the purchase of Item one 2018 Ford F150. Allan Vigil Ford - Bid 18-184. (Approved by Action: Administrative Services Committee June l2r2018) Approved tB Tab-Sheet - llershal.pdf tE l8-t8l lrg - seNt ro plpER.par E l8-184 0FFTCTALJAB sHEET.pdf lEl 18-184 Department Recommendcation of Award.pdf IE Nlail List-and Demandstar Planholders.ndf E Georsia Procurement Resistn' Vendor List.odf lB ItemAnprovalsheet.html Motions Motion _m , rr r Motion- ----- Motion Text Made By Seconded ByrYPe Result Motion to approve. , Approve rvr. rennot';l ^ s:#T;f,:H ffr#,,jlff' passes Motion Passes 8-0. L 18. Motion to approve Augusta Utilities' request to purchase five new pickup ltem trucks, one replacement truck and two new trucks for the Utilities-Fort Action: Gordon Division and two replacement trucks for Utilities-Customer Service Approved Division. Allan Vigil Ford - Bid 18-184 (Approved by Administrative Services Committee June l2r2018) lE lrtilities - Fort Gordon - approval 20l7.pdf E Eval - l:tilities-Fort Gordon 209lJ7.pdf B tlrilities- CS - Toraled.pdf tB Tab Sheet_-_tltilities-Fort_Gordon-Cren_Cab.ndf B Tab Sheet - I tilities-Fort Gordon Suner('ab.odf [El Tab_Sheet - tltilities-Customer_Ser,vice.pdf E Bid lrem l8-l84.pdf IB ItemApprovalsheet.html Motions X:'1"" Motion Text Made By seconded By Motion'l'ype - ----- -'t *-------- -r ResultJI Motion to approve.^ rr r Commisioner CommissionerApprove vlr. rennoy out. o^^_ r)^^--t^_-^ cr__ _ :^ cr:^_ passes Motion passes g-0. Sean Frantom Sammie Sias 19. Motion to approve contract to renovate the former Traffic Engineering Item Building on the Municipal Building Campus into a Wellness Center for Action: Augusta employees to Contract Management, Inc., of Augusta, in the amount Approved of $213,798.00. Bid Item 18-181 (Approved by Administrative Services Committee June 12, 2018) E Wellness ITB Addendum I Plans J.odf E tg-tgr_rrs - spNr-ro paprR.par LE Bid Price Tab Oflicial.pdf B r8-tgl nrpe.oor B Nlail List and Demandstar Planholders.pdf {El Georgia Procurement Resistn'.pdf [E ('ompliance Information.pdf IB 18-181 Wellness Center Renovations - Recommendation .pdf tB ItemApprovalsheet.html Motions Motion Motion Text Made By seconded By f"'r|ii'r'ype Motion to approve Approve ffi,i*i[*:_; s:#T;f,:[ ff##,'ilr,.' passes 20. Motion to approvethe costs for the July 24,2018 Statewide General ltem Primary Runoff. (Approved by Administrative Services Committee June Action:12,2018) Approved B ELECTION C0ST woRKSHEET.pdf B ltemApprovalsheet.html Motions X:jt1" Motion Text Made By seconded By Motion'l'ype - ----- -'t --------- -r Result Motion to approve, Approve M:,l:.;ruir::,l-; ff#Tl:"ffi s;##,',i'Jl*.' passes 21. Motion to approve Resolution of Support for the expansion of Augusta, Item Georgia's EEO Policy so as to prohibit discrimination based on gender, Action: gender expression, gender identity, and sexual orientation. (Approved by Approved Administrative Services Committee June 12, 2018) lB 2018-0c05-Resolution --EEo-Policv with Gender Stereotvpins-Characteristics2.pdf B ltemAoprovalsheet.html Motions Motion rrr^r:^_ ,Tr-__^ rr r n d Motionirr;" Motion Text Made By Seconded By il"rri" Motion to approve Approve Mti*:f:Il.; S:#TllffiI ff##,'i'Jl*.' passes PUBLIC SAFETY 22. Motion to approve acceptance of a grant to Augusta Richmond County from Item the Juvenile Justice Incentive Grant Program Funding Committee in the Action: amount of $400'000 effective July l, 2018 for use by Richmond County Approved Juvenile Court Multi-Systemic Therapy and Aggression Replacement Training Programs. (Approved by Public Safety Committee June lZ, 2018) IB JuvenileJusticeJncentive Grant - 6-12-18.pdf lB ItemAporovalsheet.html Motions Motion rr r! m Motion- ----- Motion Text Made By Seconded By ;il;;''r'ype Motion to approve, Approve M:,l*[r,,; s:#Tff,:r ff##,'i'Jr,.' passes 23. Motion to approve acceptance of Criminal Justice Coordinating Council ltem Grant Award in the amount of $173,728 to assist with operation of the State Action: Court DUI and Veterans Court Programs. (Approved by Public Safety Approved Committee June 12, 2018) IB AccountabilitvStateCourtCJCCFY l gGrantAward.odf E PR000158 and application.pdf B ItemAporovalsheet.html Motions Hj:' Motion Text Made By seconded By MotionrYPe ^'----- -r Result Motion to approve. Approve ffi;i*ir:r:_; s:#Tffi; ff##,',J'Jil" passes 24. AN ORDINANCE TO AMEND TFm AUGUSTA, GEORGIA CODE Item TITLE FOUR, CHAPTER ONE, ARTICLE Two, SECTION 4-t-43 Action: RELATED TO ANIMAL SERVICES FEES AND FINES; TO REPEAL AppToved ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR THE OTFIER PURPOSES PROVIDED HEREIN. (Approved by Augusta Commission on June 5, 2018 - second reading) lB Ordinance 7555 Animal Senices Advisory Bd.12.20.l6.pdf E AAS Annual Report 20l7.docx E 2018-6-l Animal Ser"r,ices Code Amendment re Fees.pdf E ltemApprovalsheet.html Motions Y:j*1" Motion Text Made By seconded By Motion'I'YPe - ----- -r Result Motion to approve. Approve m;*#f:.; SJ#Tl."ffif S;##,:'Ji*.' passes 25. Motion to approve the award of RPF 18-147 Mobile Emergency Operations Item Center to Ten-8 Fire & Safety Equipment of Georgia, LLC and to authorize Action: the Mayor to execute the contract. (Approved by Pubtic Safety Committee Approved June l2r20l8) E nreoc z roozr.pot lE Procurement Information.ndf IE 2018{-5_l 0-8 l\lEoc_('onrracr.pdf lB ItemAoprovalsheet.html Motions X:j1" Motion Text Made By seconded By Motion'I'ype - ----- -'t --------- -J Result Motion to approve lrApprove rMr. Fennoy out. commisioner commissioner Motion passes g-0. Sean Frantom Sammie Sias Passes FINAl\CE 26. Motion to approve 2019 Budget Calendar. (Approved by Finance Item Committee June 12,2018) Action: Approved B 2019 Budpet Calendar.docx IB ItemAoorovalsheet.htmt Motions Motion ,r^1:^_- m_ r rr r '- Motion- ----- Motion Text Made By Seconded By'l'ype -'"-- -r ResultJI Approve Motion to approve. Commisioner Commissioner Passes Mr. Fennoy out. Sean Frantom Sammie Sias Motion Passes 8-0. 27. Motion to approve the request from Dr. Paul G. Trotter for financial support ltemin the amount of $15,000 from the Contingency Fund for the Georgia Action: Mission of Mercy Event to be held at the James Brown Arena. (Approved Approved by Finance Committee June 12,2018) Motion to approve.^ r, n Commisioner CommissionerApprove Mr. t ennoy out. c'^^_ rr_^_+^-^ ct^_-^_^^:^ o:^_ Passes Motion passes g-0. sean Frantom Sammie sias 28. Motion to approve the reimbursement of special election payments from the ltem City of Blythe and the Richmond County Board of Education to the Board of Action: Elections 2018 Operating Budget. (Approved by Finance Committee June Approved 12,20tg) lE Georsia l\t ission-of-l\tercv.pdf B ItemAoorovalSheet.html Motions Motion Motion Text'r'ype E Election Invoices.odf lF ItemApprovalsheet.html Motions Motion Motion Textrype seconded By Motion Result Made By Seconded By Motion Result Motion to approve Approve Mr. Fennoy out. commisioner commissioner Motion passes g_0. Sean Frantom Sammie Sias Passes 29. Motion to approve an Ordinance to amend GA Code, Sections l-4-6 through Item Section l-4-12 to change the name of the "Development Authority of Action: Richmond County" to "Development Authority of Augusta, Georgia". Approved (Approved by Augusta commission on June s,2018 - second reading) lB 2018-5-22 Ordinance to Amend Code Re EDA name chanqe- clean rhaqler rev 5-22-l8.pdf E 2018-5-22 Ordinance to Amend Code Re EDA name change- redline ONLI .pdf lE ItemApprovalsheet.html Motions Motion MotionType Made BY Seconded BY il;i; Motion to approve, Approve Mr. Fennoy out. commisioner commissione' Motion passes g-0. Sean Frantom Sammie Sias Passes ENGINEERING SERVICES 30. Motion to approve RFQ #18-132 Selection of Engineering Firms for the Item Engineering Consultants Roster. (Approved by Engineering Services Action: Committee June 12,2018) Approved B 20180522 RFO 18-IJ2 Recommendation lttemo.pdf E tB-lJ2 ofiiciat RFo rab.odf tB t8-tlZ Scores Illatrix Cumulative - Agenda^n.if lE Process Reqardins RFOs.odf B Nlail-List and-Demandstar_Planholders.pdf E ltemAporovalsheet.html Motions Motion Motion Text Made By Seconded By f"'.Til'I'ype Motion to approve Approve ffi,[l*:i:f.,-; S."#T;ffi ff#il,'ilffi" passes 31. Motion to approve bid award of RFP #18-300 for the Design and Concept Itemfor the Whitewater/Savannah River to Mclaughlin Whitewater Design Action: Group. (Approved by Engineering Services Committee Jun e 12,2018) Approved B Reouest for Proposal sent to_newsoaoer_Revised.pdf E t8-loo tl.e orFlt'l,4,L.oor B RFP_I8 30o_Cumulative Evaluation Sheet.pdf E 18-300 - Recommendation Nlemo (2).odf lE Process Regarding RFPs.pdf IB lllail List and Demandstar planholders.pdf [B Georgia Procurement Registry Vendor List.pdf [E ItemApprovalsheet.html Motions Motion Motion Text Made By Seconded By f"".tilrype Motion to approve Approve ffi,i*[::'.,; S:#T;f,:[ ff##,:ll*.' passes PETITIONS AND COMMUNICATIONS 32. Motion to approve the minutes of the regular meeting of the Augusta ltem Commission held June 5, 2018 and Special Called Meeting held }une 12, Action:2018. Approved B Resular-CommissionJleetins June_5_2018.pdf E Called Commission l\teetinq .Iune l2 20l8.ndf Motions Motion rr ,. m Motioni;" - Motion Text Made By Seconded By ilfi;' Motion to approve Approve m,i:U[:*.; S:#T;Lffi ff##,:'Jll"' passes ,K ***END CONSENT AGENDAJ. * "*AUGUSTA COMMISSION 6n9t2018 AUGUSTA COMMISSION REGULARAGENDA 6lt9t20t8 (Items 33-43) PUBLIC SERVICES 33. Motion to approve New Ownership Application: A.N. 18-21: request by ItemMichael T. Snowberger for an on premise consumption Liquor, Beer & Action:Wine License to be used in connection with Bar 101 , LLC dlbla Chevy's Approved located at 3328 Washington Road, Ste. E,F,G. There will be Dance. District 7 - Super District 10. (No recommendation from Public Services Committee June 12, 2018) 34.Discuss event hours for candlelight Jazz at the Augusta (Requested by Commissioner Marion Wiltiams) B a.N._rg-zt.par B ltemAnnrovalsheet.html Motions Motion;----- Motion Textrype Motion to Approve approve. Motion Passes 9-0. Made By Seconded By Commisioner Commissioner Sean Frantom Sammie Sias Motion Result Passes Common. Item Action: None Item Action: Rescheduled B ltemAporovalsheet.html Motions Motion Motion Textrype Made Seconded Motion By By Result It was the consensus of the Commission that this item be received as information. 35. Discuss establishing a James Brown Museum at the old Regency Mall Site. (Requested by Commissioner Marion Williams) E ItemAporovalsheet.html Motions Motion Text It was the consensus of the Commission that this item be referred to the July 17 Commission meeting. 36. Award contract to construct a Pedestrian Bridge suspended over Reynolds Item Street between the Parking Deck and the Trade and Exhibition Cent.i to R. Action: W. Allen and Associates of Augusta in the amount of $1,221,118.00. (No Approved recommendation from Administrative Services Committee June 12, 2018) Motion Type B Pedestrian BridpeJariff_Adiustment.pdf B Ped Bridqe.pdf E 17-310 Request for ProDosals.odf E 17-310 Tab Sheet.pdf B l7-3l0_Cumulative Evaluation_Sheet.pdf IB l?-310 Recommendation of Award.odf IB I 7-310 lllandaton_PreProoosal Attendees.odf IE l7-Jl0 Planholders List.pdf (B Process_Resardinq_RFPs.ndf B ltemAoorovalsheet.html Motions Motion Motion Textlype Motion to approve. Mr. M. Williams abstains. Mr. Frantom ^ out. Voting No: Commissioner Ben Hasan. Motion Passes 6-l -1. PUBLIC SAFETY 37. Made Seconded MotionBy By Result Made By Seconded By Motion Result Commissioner Wayne Guilfoyle Commissioner Grady Smith Passes Approved placing Emergency Medical Technician (EMT) in all public Item meetings held in the Municipal Building. (Requested by Commissioner Action: Marion Williams) nescheduled [B ItemApprovalsheet,html Motions Motion Mofion Text Made Seconded MotionrYPe By By Result It was the consensus of the Commission that this item be referred to the next committee meeting. FINANCE 38. Motion to approve resolution in connection with the Depot Project to enter Item into an installment purchase agreement with the DDA of approximately $8.2 Action: million and an IGA for additional support of the project for a combined None support level of $14 million, with the Grant Agreement between the DDA and Augusta Developers LLC. (Requested by Mayor Hardie Davis, Jr.) E Nlavor Davis 6.19.18.odf lB ItemAoorovalsheet.html Motions Motion rf, a! m Made Seconded Motion;----- Motion TextrYPe By By Result It was the consensus of the Commission that this item be deleted from the agenda. ENGINEERING SERVICES 39. Motion to approve renaming the John C. Calhoun Expressway-Veterans Item Expressway. (Requested by Commissioner Bill Fennoy) Action: Rescheduled @ ltemAoorovalsheet.html Motions Motion Type Motion Text It was the consensus of the Commission that this item be referred to the July l7 Commission meeting. Discuss Storm Water Fee. @equested Williams) Made Seconded MotionBy By Result by Commissioner40.Marion Item Action: Rescheduled Item Action: Approved Made Seconded MotionBy By Result It was the consensus of the Commission that this item be referred to the July l0 committee meeting. 41. Motion to request authorization to proceed with drafting edits to the Augusta, Item Georgia code, chapter 3 Street Lighting, Section 7-3 to modi$, fee structure Action: for the street light system. None B ItemAporovalsheet.html Motions Motion Motion Textlype E ltemApprovalsheet.html Motions Motion Motion Textrype Made Seconded Motion By By Result No action was taken on this agenda item. APPOINTMENT(S) 42. Motion to approve the following reappointments to the Richmond County Board of Health effective January l,2Ol8 for a four-year term: (Requested by Commissioner Sammie Sias)A. Mr Ken Echols B. Dr. Adair Blackwood C. Dr. Jamie DeStefano IB Reappoint BOH RC l\Iedicalsociety Dr. BlackwoodNom Ltr 3-20-2018.pdf tB Dr. Adair Bleckwood.pdf IB Ken Echols.pdf IEI Dr. Destefano Talent Bank Questionnaire.pdf E RICHI\IOND BOH Composition 2018 tlpdate.pdf IB Comm. Sias BOH Appts. 6.19.18.pdf {El ItemApprovalsheet.html Motions X:jltn Motion Text Made By seconded By Motion'l'ype Result Motion to^ - Commisioner CommissionerApprove approve. ct^^-^ Ir_-^_-r__ - cr^_ _ -:^ (t:^_ rasses Motion passes 9-0. stun Frantom Sammie Sias ADDENDUM 43. Recognition of Doc "Serious" Robinson. (Requested by Mayor Hardie Davis, ItemJr.) Action: None E ltemApprovalsheet.html Motions Motion Seconded MotionType Motion Text By Result Presentation is made to Mr. Doc "Serious" Robinson. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 44. Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None Commission Meeting Agenda 6/28/2018 2:00 PM Candlelight Jazz Concert Series. Department: Department: Caption:Motion to approve extending the hours of the Candlelight Jazz Concert Series to 10:30 p.m. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 6/28/2018 2:00 PM National Recreation and Parks Association and The Walt Disney Foundation Grant Department:Recreation and Parks Department:Recreation and Parks Caption:Motion to approve authorization for Augusta to accept a grant valued at $30,000 from the National Recreation and Parks Association and The Walt Disney Company. Background:The National Recreation and Parks Association (NRPA) is the leading non-profit organization dedicated to the advancement of public parks, recreation and conservation. This is the fourth year NRPA has collaborated with The Walt Disney Company to provide this competitive funding opportunity. This competitive grant require a 50-50 local match, with a project cost of $60,000. Analysis:Augusta was selected as one of twenty-five nationwide recipients of this funding. Augusta’s project will focus on inclusive playground elements at a new playground at Henry H. Brigham Park. This playground,with full funding, was approved by the Augusta Commission on May 30, 2018. Financial Impact:This grant provides an additional $30,000 to Augusta for the support of this inclusive playground at Henry H. Brigham Park. Alternatives:1. To Approve the Resolution to authorize the Augusta to accept a grant from NRPA and The Disney Company. 2. Move No Action. Recommendation:1. Move to Approve. Funds are Available in the Following Accounts: 329061110 - 218057520 Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Page | 1 of 3 MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding (MOU), dated June 4, 2018 (Effective Date), is made between National Recreation and Park Association, a Virginia-based not-for-profit 501(c)3 with a mailing address of 22377 Belmont Ridge Road, Ashburn, Virginia, 20148 (NRPA) and Augusta, GA Recreation and Parks Department a provider of park, recreation, or community services in Augusta, Georgia (Grantee). 1. Purpose The purpose of this MOU is to confirm approval of the terms governing the acceptance and use of Thirty Thousand Dollars ($30,000) made available to Grantee for the implementation of the project selected for grant funding (Project): Henry H. Brigham Park inclusive play space. Made possible through the support of The Walt Disney Company, NRPA is managing the administration of the Meet Me at the Park Play Spaces grant program (Program). Grants made through this Program are intended to provide increased access to inclusive play and physical activity for kids and families. Having been selected as a recipient of funding through this Program, Grantee is required to accept the terms contained within this MOU in order to receive funding as a grant recipient. 2. Project Funding Within 30 days upon execution of this MOU, NRPA will send Grantee a check in the amount of Thirty Thousand Dollars ($30,000). Funds will be distributed by NRPA. 3. Grantee Requirements Grantee will: A. Implement Project in alignment with the application submitted to NRPA by Grantee. B. Participate in a mandatory orientation call for all grantees on Monday June 18, 2018 at 3pm ET. C. Demonstrate progress toward project outcomes by August 1, 2018. D. Complete Project by November 1, 2018. E. Conduct local community outreach through web, social media, and local press release to help promote the project, the grant and opportunities for volunteerism. NRPA will provide a toolkit of sample content for this outreach. F. Document and share with NRPA success stories, press releases, photos, videos, quotes, local media coverage and highlights throughout the project and grant period. G. Offer at least one opportunity for volunteerism for the community and Disney personnel (if applicable) during the grant period. H. Administer surveys to 25 community members who are users of the project Post-improvements. Template and further instruction to be provided by NRPA. I. When requested, provide brief updates on the project to NRPA. J. If selected, allow the project to be featured in a video to be coordinated and produced by NRPA K. Submit final report via online template provided by NRPA by November 16, 2018 to include: · Narrative summary of the Project · Narrative summary of Project-related community engagement and employee volunteer event(s) · Progress towards meeting Project metrics and outcomes as outlined in the proposal submitted by Grantee · Budget summary documenting how the grant funds were used Page | 2 of 3 · Any photos, local press coverage, videos, quotes and stories 4. Promotion NRPA and Disney may use the Grantee and/or park names, photos, and/or information in connection with the Project for promotional or other purposes associated with the Project, in any and all media, without limitation and without further payment, notification, or permission, except where prohibited by law. If the grantee’s photo release form does not cover promotional and other uses, NRPA can provide one upon request. 5. Limits of Liability Neither NRPA, nor Disney, or any of their respective parents, subsidiaries, affiliates, officers, directors or employees shall be liable to Grantee and/or its affiliates for any liability of any kind relating to or arising out of participation in this Project hereunder. 6. Confidentiality During the term of this MOU, the parties may learn certain confidential information of each other. For purposes of this MOU, confidential information means the confidential and proprietary information, not generally known by non-party personnel, used by the disclosing party and which is proprietary to the disclosing party, and includes, without limitation, the disclosing party's trade secret or proprietary personnel, financial, marketing and business information, including strategic, operations and other business plans or forecasts, and confidential information provided by the disclosing party regarding its employees, customers, vendors, sponsors and other contractors. Confidential information shall not be disclosed to non-party personnel. 7. Term The term of this MOU will commence on the Effective Date and shall continue until November 16, 2018. 8. Use of Grant Funds The Grantee shall use the full amount of the grant for the purposes set forth in Section 1. Unless otherwise agreed in writing by the Grantor, the Grantee shall return any portion of the grant and the income earned thereon that is not expended for such purposes. The Grantee agrees not to use any portion of the grant or any income derived from the grant for the following: A. To carry on propaganda or otherwise attempt to influence legislation within the meaning of Section 4945(d)(1) of the Code; B. To influence the outcome of any specific public election or to carry on, directly or indirectly, any voter registration drive within the meaning of Section 4945(d)(2) of the Code; C. To provide a grant to an individual for travel, study, or similar purpose within the meaning of Section 4945(g) of the Code, without prior written approval of Grantor. D. Payments of salaries, other compensation, or expense reimbursement to employees of the Grantee within the scope of their employment do not constitute “grants” for these purposes and are not subject to these restrictions; E. Except as expressly may be authorized in the Grant Description, to provide a grant to any other organization without prior written approval of the Grantor; or F. To promote or engage in criminal acts of violence, terrorism, hate crimes, the destruction of any state, or discrimination on the basis of race, national origin, religion, military and veteran status, disability, sex, age, or sexual orientation, or support of any entity that engages in these activities. Page | 3 of 3 Senior VP, Development June 4, 2018 Rebecca Wickline G. To travel to NRPA’s Annual Conference or any other conference travel. All unspent or uncommitted grant funds shall be invested in highly liquid investments (such as an interest-bearing bank account) with the primary objective being preserving the grant funds availability for the project. Any interest or other income generated by the grant funds must be applied to the purposes described in the Grant Description. 9. Audit NRPA has the right to audit the grantee’s financial records relating to this MOU. Grantee should maintain their financial receipts and must make the records available at any time as requested by NRPA. If as a result of an audit, NRPA determines that funds were not spent in accordance with the purposes of this grant, the grantee may be required to return any funds not substantiated. If NRPA determines that grant funds were used for fraudulent purposes, the grantee may be barred from participation in any further programs. 10. Termination Either party may terminate this MOU at any time effective upon receipt of written notice by the other party of failure to perform. The non-performing party shall have sixty (60) days to cure its obligation. If the non- performing party fails to satisfactorily cure its obligation within this time this MOU will be terminated. Neither party shall be liable to the other by reason of termination of this MOU for compensation, reimbursement or damages for any loss of prospective profits on anticipated sales or for expenditures, investments, leases or other commitments relating to the business or goodwill of any of the parties, notwithstanding any law to the contrary. No termination of this MOU shall release the obligation to pay any sums due to the terminating party which accrued prior to such termination. These parties have caused this MOU to be signed by their duly authorized representatives as of the date set forth. National Recreation and Park Association Augusta, GA Recreation and Parks Department By: _________________________ By: _______________________ Printed Name: _________________________ Printed Name: _______________________ Title: _________________________ Title: _______________________ Date: _________________________ Date: _______________________ Commission Meeting Agenda 6/28/2018 2:00 PM Honorary road name of Clara Lee Robinson Road to Nellieville Road. Department:Information Technology Department:Information Technology Caption:Assigning the honorary road name of Clara Lee Robinson Road to Nellieville Road. Background:Augusta native, Clara Lee Robinson, deserves to be honored for a number of reasons that include humanitarian, education and community. For these reasons, she was honored by the House of Representatives (Representatives Brown of the 88h) on March 18, 1989. Clara Lee Robinson has long been recognized by the citizens of Richmond County for the vital role she played in community leadership and for her deep personal commitment to the welfare of her fellow citizens. This lifelong Richmond County resident is widely renowned for the 31 years of superlative service she rendered on behalf of the Richmond County Board of Education and for her keen sense of vision, leadership, and sensitivity to the needs of the citizens of her community. Analysis:ANALYSIS Impact of Honoree • Clara Lee Robinson earned the lasting respect and admiration of her colleagues, associates, family, friends and community, and most notably, the South Nellieville community. Without Clara Lee Robinson single- handedly spearheading the implementation of paved streets, street lights. Ditch, and feed breakfast to children at Doughty Community Center in the South Nellieville community, those things may have never existed. She expressed the need for a cross guard at Levi White Elementary School, and that need was met. Doughty Park the central gathering place for the South Nellieville community, exists because of Clara Lee Robinson and is the place for the annual Family-Friends Community Day celebration where all families in the community come together. Geographic Affiliation • The honorary designation request is for Nellieville Rd. because this street is the main street in the South Nellieville Community with which all other streets create a juncture. Living Status • The request is initiated by Cover Memo Commissioner Dennis Williams. Therefore, it would meet the criteria whether or not the honoree is living or deceased. Financial Impact:Cost for road signs Alternatives: Recommendation:Approve the honorary designation of Clara Lee Robinson Road for all of Nellieville Road Funds are Available in the Following Accounts: Cost for placement of honorary road name signs will be accounted for 101041710/5311620. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo RESOLUTION WHEREAS: Commissioner Dennis Williams, on behalf of the Nellieville Community, initiated a request for an Honorary Road Name Designation for all of Nellieville Road; WHEREAS: It is proposed that all of Nellieville Road, between 15th Avenue to its termination at 3rd Avenue, be assigned an honorary name of Clara Lee Robinson Road, not altering the official name of Nellieville Road; WHEREAS: The honorary designation request does meet requirements for cultural, historical, humanitarian, area lineage and/or distinguished career justification, in addition to its geographic affiliation; WHEREAS: This honorary designation request is being made to honor the significance Clara Lee Robinson has made to the Richmond County community for her deep personal commitment to the welfare of her fellow citizens; NOW THEREFORE, BE IT RESOLVED BY THE AUGUSTA COMMISSION: THEREFORE: Let it be known that Augusta, Georgia does hereby assign Nellieville Road the honorary name of Clara Lee Robinson Road; from 15th Avenue to 3rd Avenue. Traffic Engineering is to be notified of the honorary designation and the requested road signs should be erected accordingly. ______________________________ ______________________________ Lena Bonner, Clerk of Commission Hardee Davis Jr., Mayor CERTIFICATE The undersigned qualified and acting Clerk of the Augusta Commission certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the Augusta Commission held on _______________________________________. ______________________________ Lena Bonner, Clerk of Commission ______________________________ Date DoughtyPark HollisRd Nellieville Rd SullivanRd 15th Ave 3rd Ave 2ndAve 1st Ave Grand Blvd Doughty Park µ Produced By:Augusta, GA GovernmentInformation Technolgy Department - GIS Division535 Telfair Street Bldg 2000Augusta, GA 309016/14/2018 perry09018045Feet B:\003_Projects\_Roads\005_NamingRequests\Honorary\2018\2018-1_NellievilleRd\ClaraLeeRobinsonRd.mxd 1 inch = 176 feet Augusta, GA MapAugusta, GA Map Augusta, GA Disclaimer The data represented on this map has been compiled by the bestmethods available. Accuracy is contingent upon the sourceinformation as compiled by various agencies and departments bothinternal and external to the consolidated government of Augusta, GA.Augusta, GA and the companies contracted to develop these dataassume no legal responsibilities for the information or accuracycontained on this map. It is strictly forbidden to sell or reproducethese maps or data for any reason without the written consent of theAugusta-Richmond County Commission. Legend Honorary Name of Clara Lee Robinson Rd Clara Lee Robinson RdSign 1 - 15th Ave Clara Lee Robinson RdSign 2 - 3rd Ave Date: June 5, 2018 Applicant: Dennis Williams Phone Number: 414-690-4940 Email: Williamdi les1033 @comcast.net Mailing Address: 1805 2ND Avenue, Augusta, GA 30901 REQUEST INFORMANOIU Type of Honorary Request: Road Ownership: Public Name of Honoree: Clara Lee Robinson Location: Nellieville Road REASON FOR PROPOSED RCQUEST Augusta native, Clara Lee Robinson, deserves to be honored for a number of reasons that include humanitarian, education and community. For these reasons, she was honored by the House of Representatives (Representatives Brown of the 88h) on March 18, 1989. Clara Lee Robinson has long been recognized by the citizens of Richmond County for the vital role she played in community leadership and for her deep personal commitment to the welfare of her fellow cltizens. This lifelong Richmond County resident is widely renowned for the 31 years of superlative service she rendered on behalf of the Richmond County Board of Education and for her keen sense of vision, leadership, and sensitivity to the needs of the citizens of her community. Clara Lee Robinson earned the lasting respect and admiration of her colleagues, associates, family, friends and community, and most notably, the South Nellieville community. Without Clara Lee Robinson single-handedly spearheading the implementation of paved streets, street lights. Ditch, and feed breakfast to children at Doughry Community Center in the South Nellieville community, those things may have never existed. She expressed the need for a cross guard at Levi White Elementary School, and that need was met. Doughty Park the central gathering place for the South Nellieville community, exists because of Clara Lee Robinson and is the place for the annual Family-Friends Community Day celebration where all families in the community come together. Clara Lee Robinson diligently and conscientiously devoted innumerable hours of her time, talents and energy to the civig religious and charitable concerns of her community as evidenced by her active involvement as o President of the Levi White Elementary School PTA, Sand Bar FerryJunior High and Vice- Presdient T. W. Josey Hiigh School. . member of the NMCP o member of the Augusta chapter of the SCLC (Southern Christian Leadership Councill o founder of the Concerned Mothers Club r Smogth Ashlar York Rite Mason of Georgia o member of the Smooth Ashlar Grand Education Committee of Georgia Masons o president of the Masonic Choir o first lieutenant of the Daughters of lSlS of Georgia r grand lecturer of Grand Eastern Stars of Georgia r worthy matron of Good Shepherd Chapter #6 of Augusta r member of the Voter League of the South ltlellieville Community r S0-year member of Mt. Calvary Baptist Church . member and senior choir member of the Tabernacle Baptist Church of Augusta o Cub Master for Scout Pack 84 at Levi White o Honored recipient of Silver Beaver Award for the Georgia and South Carolina Scout Council . Boycotted with Rev. C. S. Hamilton and Father Morris downtown broad street stores o Marched with Civil Right Leaders in the March on Washington. GEORGRAPHIC AFHUANON The honorary designation request is for Nellieville Rd. because this street is the main street in the South Nellieville Community with which allother streets create a juncture. This will be a lastittg reminder to all residents of the community that Clara Robinson was one who cared deeply for the community and all of its residents. Augusta, GA IT-GIS Road Naming Policy: Petition & Honorary Designations Last Updated: August 20th, 2014 Page 14 Appendix F Road Name Sign Illustrations Regular Road Name Sign Historical Road Name Sign Honorary Road Name Sign Commission Meeting Agenda 6/28/2018 2:00 PM Renaming of Tattnall Street to Grace Hopper Lane. Department:Information Technology Department:Information Technology Caption:Renaming of Tattnall Street to Grace Hopper Lane. Background:The JLL Firm, on behalf of the Hull McKnight Georgia Cyber Center, wishes to celebrate the contributions of Grace Murray Hopper in the field of technology as the Augusta community looks to foster additional innovation at the new facility. Analysis:Historical • From research and information received from Historic Augusta Inc, Tattnall Street (frequently misspelled at Tatnall) was named for Josiah Tattnall, Governor of Georgia from 1801-1803. This road is one of the last remaining from the Village of Springfield, annexed by the City of Augusta in 1798. Historic Augusta expressed concerns with the name changing since the other portion of Tattnall St has already been removed due to redevelopment. Even though the name holds historical significance, the 100 year time period has passed allowing for consideration of renaming. Road Continuity • It is recommended that road names should avoid transitioning at any given geographic point. Following Augusta’s Road Naming Policy, private developments are permitted to designate their own road name, if desired. Grace Hopper Lane was acceptable to our standards. Renaming Tattnall St would ensure a continuous road name. Acceptability • Adjoining Property Owners: 2 of 3 property owners are in agreement with the proposed change as indicated in the provided supporting documents. The remaining owner would be the Augusta, GA Government. • Emergency Services: Approval from the minimum 2 of 3 emergency services departments was received Financial Impact:Cost for road signs Alternatives: Cover Memo Recommendation:Approve the renaming of Tattnall Street to Grace Hopper Lane with placement of historical street name markers. Funds are Available in the Following Accounts: Cost for replacement of street name signs will be accounted for in 101041710/5311620. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Hull McKnightGeorgiaCyber Center AugustaRiverwalk Tatnall StGrace Hopper Ln 12 t h S t 10 t h St Reynolds St 11 t h S t Station #3 µProduced By:Augusta, GA GovernmentInformation Technolgy Department - GIS Division535 Telfair Street Bldg 2000Augusta, GA 309016/14/2018 perry06012030Feet B:\003_Projects\_Roads\005_NamingRequests\Rename\2018\001_TatnallStreet\GraceHopperLn.mxd 1 inch = 130 feet Augusta, GA MapAugusta, GA Map Augusta, GA Disclaimer The data represented on this map has been compiled by the bestmethods available. Accuracy is contingent upon the sourceinformation as compiled by various agencies and departments bothinternal and external to the consolidated government of Augusta, GA.Augusta, GA and the companies contracted to develop these dataassume no legal responsibilities for the information or accuracycontained on this map. It is strictly forbidden to sell or reproducethese maps or data for any reason without the written consent of theAugusta-Richmond County Commission. Legend Renamed to Grace Hopper Ln RESOLUTION WHEREAS: Russel Rakenburg with JLL, on behalf of the Georgia Cyber Center, inquired about renaming Tattnall Street, which leads into the facility with the approved private road name, Grace Hopper Lane; WHEREAS: The existing public road name of Tattnall Street appears to have some significance to the area and/or state, but is the only remaining portion of the original road; WHEREAS: It is proposed that all of Tattnall Street, between Tenth Street to its termination at Eleventh Street, be renamed to Grace Hopper Lane, to show continuity with the private road name for emergency purposes; WHEREAS: The renaming request is acceptable to the minimum requirement of 66% of the adjoining property owners (66%, or 2 or 3 adjoining property owners, have approved the name change) for Tatnall Street; WHEREAS: This road name change request is made as a tribute to the remarkable contributions Grace Murray Hopper, a computer pioneer and naval officer, a 1991 National Medal of Technology and 2016 Presidential Medal of Freedom recipient, made to the field of computer science; NOW THEREFORE, BE IT RESOLVED BY THE AUGUSTA COMMISSION: THEREFORE: Let it be known that Augusta, Georgia does hereby adopt the road name change of Tattnall Street, between Tenth and Eleventh Street, to Grace Hopper Lane. Traffic Engineering is to be notified of the name change and road signs, including the historical name markers, should be erected accordingly. ______________________________ ______________________________ Lena Bonner, Clerk of Commission Hardee Davis Jr., Mayor CERTIFICATE The undersigned qualified and acting Clerk of the Augusta Commission certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the Augusta Commission held on _______________________________________. ______________________________ Lena Bonner, Clerk of Commission ______________________________ Date Commission Meeting Agenda 6/28/2018 2:00 PM GDOT 15th St from MLK Blvd to Government Rd Utility Relocations Department:Augusta Utilities Department Department:Augusta Utilities Department Caption:Consider Professional Services Proposal from WK Dickson & Company for the Utility Relocation efforts necessary the GDOT 15th Street project along 15th street from MLK Blvd to Government Rd in the amount of $180,000.00. Background:GDOT has recently updated the scope of their original project from last year to improve drainage along State Route 4 from Milledgeville Rd to 15th Street and 15th Street to Government Road to now just including 15th Street from MLK to Government Road. WK Dickson & Company was approved to provide the initial utility relocation plan at that time. This additional design effort is in response to GDOT’s revision as well as their inclusion of elevation data which was initially not provided in the plans last year. The existing right of way is extremely limited and congested with existing utilities, which makes any design efforts very challenging. WK Dickson has been tasked with finalizing the validation efforts of the current conditions and to provide GDOT with completed bid ready relocation plans for the AUD Utilities along the project route. Analysis:After evaluating the GDOT proposed project, Augusta Utilities Department (AUD) has decided to allow WK Dickson & Company to continue to provide design services for utility relocation under the RFQ #13-124 GDOT Project Design selection. WK Dickson & Company is familiar with the project area and have knowledge of the Augusta Utilities Systems that will benefit the design efforts. Financial Impact:WK Dickson & Company has proposed to provide professional design services for this project for a fee of $180,000.00. We have reviewed the scope of work and associated fees and find them to be reasonable. Cover Memo Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends the proposal from WK Dickson & Company $180,000.00 be approved. Funds are Available in the Following Accounts: Funds are available in the following accounts: 512043490- 5212115 / 81700050-5212115 REVIEWED AND APPROVED BY: Cover Memo 1450 Greene Street Suite 225 Augusta, GA 30901 Tel. 706.722.3479 www.wkdickson.com Aviation • Water Resources • Land Development • Geomatics Proposal PROJECT DESCRIPTION: This project involves providing Professional Engineering Services related to assisting Augusta Utilities Department (AUD) with the Georgia Department of Transportation (GDOT) Transportation Investment Act (TIA) Project P.I. # 220680 – Richmond County, SR 4 / 15th Street From MLK To Government Street (Project). AUD received a letter from GDOT dated March 27, 2018 referencing OCGA 32-6-170 & 171 – Request for Project Information, 2nd Submission – Existing and Proposed Utility Facilities which requests utility information and a submission from AUD within 120 calendar days from the date of the letter. W. K. Dickson & Co., Inc. assisted AUD with the first phase submittal for this project in 2017 on a very short turnaround period. AUD has requested W.K. Dickson & Company, Inc.’s (CONSULTANT’s) assistance in responding to GDOT’s request, which will involve the following items: • Check existing AUD facilities as shown on GDOT’s plans for any missing and/or incorrect information and provide mark-ups. During the first phase of services the full accuracy of the existing utilities could not be completely validated and will need to be updated during this phase. It is noted that this phase of the project will include assistance from WKD with AUD staff. WKD has been asked to provide alternative pricing for both CCTV services and survey location services for corrections that are found or necessary. AUD staff will provide assistance with recovery of buried structures, cleaning/ pumping as necessary and traffic control to facilitate data collection. The goal of the project is to complete this phase of the project in May 2018. • Determine any existing AUD easements within the project limits. AUD will prepare this portion of the submittal but will be assisted by WKD in the preparation of this material and coordination with GDOT. • Determine proposed AUD relocations of facilities in conflict with proposed GDOT design on the plans. • Verify any AUD easements currently owned or any applicable AUD easements previously requested for the GDOT to acquire on behalf of AUD to determine if they are appropriately shown on the plans. • Determine if specific AUD assets in the project corridor will be retained in the current state. Augusta Utilities June 14, 2018 Page 2 • Submit any applicable bridge space requirements for AUD facilities. • Submit a letter or request as outlined in GDOT’s Utility Accommodation Policy and Standards Manual. • Provide applicable utility agreement package for lump sum or actual cost, contract item, and easement limited agreements. It has been indicated by AUD that a Contract Item Agreement (CIA). • Complete permit application submitted through the Georgia Utility Permitting System (GUPS). • The goal of this project will be to have the documents ready for submittal to GDOT by July 20, 2018. SCOPE OF SERVICES: The CONSULTANT proposes to provide the following Scope of services for the fees listed under “Basis of Compensation”. Kick-off Meeting and Weekly Progress Meetings A kickoff meeting and weekly progress meetings will be conducted at AUD’s office to review project status and coordinate AUD’s review and input to items as the project develops. Meetings will be held on or near the following dates: April 30, May 14, 28, June 11,25, and July 6 ,23. This will allow for bi weekly coordination, input and decisions to be made to shape the GDOT deliverable so that it aligns with AUD’s goals. These meetings will be attended by the CONSULTANT’s Project Manager and key members of the Project Team (as needed). CONSULTANT will produce an agenda (for the upcoming meeting) and minutes (from the previous meeting), and distribute the Friday before in preparation for each upcoming meeting. Review of AUD GIS, Record and Master Plan Information CONSULTANT will gather and review AUD’s GIS records and master planning information for comparison to the GDOT Plans and AUD’s long term goals for service in the project corridor. CONSULTANT will meet with AUD Operations staff, Augusta Engineering and Augusta Planning Augusta Utilities June 14, 2018 Page 3 Departments to gather information associated with condition assessment and location of facilities and easements in the project corridor. Field Review and Evaluation of GDOT Plans CONSULTANT will conduct field reviews of existing AUD utility information and compare to GDOT’s plans for accuracy. The CONSULTANT will publish in late April a consolidated list of utility locations that we noted as being unable to access or not found in the previous phase. AUD will assist CONSULTANT as needed to confirm locations of existing facilities and easements, and to provide information on the condition of facilities in the project corridor. It is noted that the OWNER staff will be assisting with traffic control and access assistance to confirm suspected service conditions. The OWNER will perform cleaning and CCTV work associated with existing sanitary to allow the CONSULTANT to better understand the condition of the existing gravity sewers in the project area. CONSULTANT will provide survey location and vertical measurement collection for new utility data found and use this to update the proposed plans for the project. Proposed Relocations and Existing Facilities Retention Based upon the findings from the above tasks, CONSULTANT will produce markups of the proposed utility relocations, identify utility retentions, identify easement requirements, and identify SUE services that may be needed to confirm location of AUD facilities. CONSULTANT will prepare the GDOT requested submittal for Contract Item Agreement (CIA) to include three sets of stand alone plans with cover sheet and detailed cost estimate. CONSULTANT will comply with GDOT’s Plans Transfer Procedures for Utility Submissions and Utility Accommodation Policy and Standards Manual. Plans, profiles and cross sections (if applicable) will be prepared and submitted by CONSULTANT using Microstation V8i. It is anticipated that GDOT will accept the conversion of CAiCE vertical files to V8i for this project. Based on plans provided by GDOT it is anticipated that a plan set consisting of approximately 35 sheets will be required to complete the submittal. Estimate Opinion of Probable Construction Cost CONSULTANT will provide an opinion of probable cost to construct AUD facility relocations using recent AUD bid tabulation information for similar GDOT utility relocation projects. CONSULTANT will support AUD with response to GDOT’s request to provide applicable utility agreement package per GDOT’s letter dated March 27, 2018. Augusta Utilities June 14, 2018 Page 4 Permit Application CONSULTANT will support AUD with response to GDOT’s request (from GDOT letter dated January 18, 2017) to provide complete permit application submitted through the GUPS. TIME OF PERFORMANCE: CONSULTANT will begin work immediately upon Notification to Proceed and work diligently to complete the Scope of Services to meet the submittal deadlines requested by Georgia Department of Transportation and approved by AUD. MISCELLANEOUS: Additional Services: AUD may request additional services from time to time. These services will be provided on an as- needed basis only when requested by AUD. Should the need arise for additional services during the course of the project; the CONSULTANT will be pleased to provide AUD with an estimated cost prior to authorization of additional services Services Not Included Upon mutual agreement, AUD may amend this Agreement so that the CONSULTANT may furnish additional services such as those listed below. Additional compensation for additional services rendered will be based on negotiated terms. • SUE services • Preparation of easement plats • Condition assessment and hydraulic capacity evaluations • Professional Engineering services related to permitting, bidding, and construction services. • CCTV Inspections Augusta Utilities June 14, 2018 Page 5 COMPENSATION The City shall pay the CONSULTANT for services set forth in Scope of Services, Basic Services The OWNER shall pay the CONSULTANT for services set forth in the Scope of Services on a lump sum basis fee amount of $180,000.00. The CITY shall compensate the CONSULTANT for services, which have been authorized by the CITY under the terms of this Agreement. The CONSULTANT may submit to the CITY a monthly invoice, in a form acceptable to the CITY and accompanied by all support documentation requested by the CITY, for payment for the services, which were completed during the billing period. The CITY shall review for approval said invoices. The CITY shall have the right to reject payment of any invoice or part thereof if not properly supported, or if the costs requested or a part thereof, as determined solely by the CITY, are unreasonably in excess of the actual phase of completion of each phase. The CITY shall pay each such invoice or portion thereof as approved, provided that the approval or payment of any such invoice shall not considered to be evidence of performance by the CONSULTANT to the point indicted by such invoice, or of receipt of acceptance by the CITY of the service covered by such invoice. The CITY shall pay any undisputed items contained in such invoices. Each invoice shall be accompanied by a letter progress report describing the total work accomplished for each phase and any problems, which have been encountered, which may inhibit execution of the work. The CONSULTANT shall also submit an accurate updated schedule, and an itemized description of the percentage of total work completed for each phase during the billing period. When the CITY authorizes the CONSULTANT to proceed with the work authorized in a Task Order, it agrees to pay the CONSULTANT for work completed. Compensation for design services shall be invoices based on the percentage of work completed under the lump sum agreement. Overtime may be performed at the discretion of the CONSULTANT, but the premium time portion of the overtime will not be billed to the CITY unless the CONSULTANT has requested acceleration of the scheduled work in writing. Augusta Utilities June 14, 2018 Page 6 LISTING OF KEY PERSONNEL CONSULTANT shall provide qualified personnel to perform its work. The list of key personnel below, including a designated Program Manager will not change or be reassigned without the written approval of the CITY. Those personnel committed for this work are as follows: David L. Pond, PE Bryan Odom, PE William Wingate, PE William Young Walter Fletcher Gary Bennett, PE William Wheeler Sadhana Veeravalli 15t h S t r e e t Commission Meeting Agenda 6/28/2018 2:00 PM Shante Brown Department:Clerk of Commission Department:Clerk of Commission Caption:Receive recommendation from the Engineering Department staff regarding the traffic issues presented by Ms. Shante Brown concerning Willhaven Estates, Haynes Station and Sims Landing. (Deferred from the June 12, 2018 Engineering Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo From: Sent: To: Subject: Attachments: Shante Brown <slbrown0321@gmail.com> Sunday, May 20,2OLB L2:O4 PM Nancy Morawski [EXTERNAL] Agenda Item request Form' agenda Item Request form.pdf Good morning, My Name is Shante Brown and I am the HOA President for Willhaven Estates. I am submitting a request to be allowed to present to the engineering committee about Traffic Issues for Willhaven estates, Haynes Siation, and Sims Landing. I can be reached at706-267-7690. Thank you, Shante Brown Willhaven Estates HOA President [NOTICE: This message originated outside of the City of Augusta's mail system -- DO NOT CLICK on links, open attachments or respond to requests for information unless you are sure the content is safe.l AGENDA ITEM REQUEST FORM commission meetings: First and third ruesdays of each month - 2:00 p.m. committee meetings: Second and last Tuesdays of each month - r:00 p.m. commission/committee: (Please check one and insert meeting date) Adm inistrative Services Comm ittee_--.--.-r.:-- Engineering Services Comm ittee Finance Committee Commission Public Safety Committee Public Services Committee Date of Meeting Date of Meeting Date of Meeting Date of Meeting DateofMeeting 9. 2q. \t Date of Meeting contact Information for IndividuauPresenter Making the Requesi: Name:r\h ?r Telephone Number: Fax Number: E-MailAddress: Caption/Topic of Discussion to be placed on the Agenda: E.I-rfr +rL rr 8sLc. Please send this request form to the following address: Ms. Lena J. Bonner Telephone Number: 706-g2l-1g20 Clerk of Commission Fax Number: 706-E2l-lg3g suite 220 Municipal Building E-Mail Address: nmorawski@augustaga.gov 535 Telfair Street Augusta, GA 30901 Requests may be faxed, e-mailed or delivered in person and must be received in the Cterk'sOffice no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-minute time limit will be allowed for presentations. l-i rc r.J .k Commission Meeting Agenda 6/28/2018 2:00 PM Streetlight Subcommittee Department:Engineering Department Department:Engineering Department Caption:Motion to request authorization to proceed with drafting edits to the Augusta, Georgia Code, Chapter 3 Street Lighting, Section 7-3 to modify fee structure for the street light system. (Requested by Commissioner Sammie Sias) Background:Currently, the special revenue street light fund that accounts for the power use, materials, and maintenance of Augusta’s existing street light system is underfunded annually by approximately seven hundred and fifty thousand dollars. At the end of the 2017 fiscal year, this deficit will have occurred for the past three fiscal years. Analysis:Throughout Augusta, GA, the amount of fees collected to run and maintain the existing street lighting system has been deficient annually for the past several years. When consolidation occurred in 1996, two separate, very different systems we combined together. This created a system that is not uniform across Augusta, GA. The issue has been compounded since fees have not been adjusted over time to account for street lighting items where costs have increased and additional areas were serviced. Financial Impact:The fund currently has a deficit or $1.2 million. If the fee structure is not adjusted, the shortfall must be made from General Fund. Alternatives:N/A/ Recommendation:Allow staff to proceed with drafting an amendment to the Augusta, Georgia Code, Chapter 3 Street Lighting, Section 7-3 to modify fee processes for the street lighting system. Cover Memo Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 6/28/2018 2:00 PM Affidavit Department: Department: Caption:Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo