HomeMy WebLinkAbout2018-06-05 Meeting AgendaCommission Meeting Agenda
Commission Chamber
6/5/2018
2:00 PM
INVOCATION:Reverend Robert E. Donaldson, Asst. Pastor Mount Vernon Missionary Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
Judge Carl C. Brown, Jr.
A.Honorable Carl C. Brown, Jr., Chief Judge Superior Court, relative to
recognizing the Augusta Commission with a Certificate of Appreciation. Attachments
Mt. Calvary Girl Scout Troup 20724
B.Acknowledge Girl Scout Troop 20724 on the occasion of earning
their Government Badge. (Requested by Commissioner Dennis
Williams)
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
C.Mr. Seve Adigun regarding a proposal to assist with the Paid
Parking/Parking Meter Initiative.Attachments
D.Mr. Raheem J. Ramsey speaking on behalf of the Vape Community
regarding the proposed ordinance to restrict smoking.Attachments
E.Mr. Clint Martin speaking on behalf of the CSRA Food and Beverage
regarding the proposed ordinance to restrict smoking.Attachments
F.Mr. Tracy Ferris regarding the effect of the proposed smoking ordinance
on the coin operated amusement industry in Augusta-Richmond County.Attachments
CONSENT AGENDA
(Items 1-29)
PUBLIC SERVICES
1.Motion to approve New Location Application: A.N. 18-17: request by
Pamela Smith for a retail package Beer & Wine License to be used in
connection with Fred's Stores of Tennessee, Inc. d/b/a/ Fred's Store
#1930 located at 2872 Tobacco Road. District 8. Super District 10.
(Approved by Public Services Committee May 29, 2018)
Attachments
2.Motion to approve New Ownership Application: A.N. 18-18: request
by Young Hi Han for a retail package Liquor, Beer & Wine License to
be used in connection with JulyKiss Co, Inc. d/b/a Kissingbower Liquor
Store located at 1773 Kissingbower Road. District 2. Super District 9.
(Approved by Public Services Committee May 29, 2018)
Attachments
3.Motion to approve New Ownership Application: A.N. 18-19: request
by Maritza Ramos Castro for a retail package Beer & Wine License to
be used in connection with Dabraham, LLC located at 1959
Kissingbower Road. District 2. Super District 9. (Approved by Public
Services Committee May 29, 2018)
Attachments
4.Motion to approve New Ownership Application: A.N. 18-20: request
by Sayed Mirwais Haydary for a retail package Beer & Wine License to
be used in connection with Sayed MH, Inc. d/b/a Grab N Go located at
2160 M L King Jr Blvd. District 2. Super District 9. (Approved by
Public Services Committee May 29, 2018)
Attachments
5.Motion to approve playground equipment purchase for the Bernie Ward
Community Center as part of RFP Item #17-275 for $124,000.
(Approved by Public Services Committee May 29, 2018)
Attachments
6.Motion to approve to enter into Phase III contract with MCCi, LLC as a
sole source vendor for the amount of ‘not to exceed $85,000.00’ for the
purpose of digitizing and indexing historic building plans. (Approved by
Public Services Committee May 29, 2018)
Attachments
7.Motion to approve amendments to the Augusta, Georgia Code, Title 4,
Chapter 2, Article 2, Litter Control, Section 4-2-9 Littering Streets and
Sidewalks Prohibited so as to provide regulations prohibiting the placing
of posters, signs and advertisements on any public property; and delete
the section titled ‘Tiered Fee Schedule’. (Approved by Public Services
Committee May 29, 2018)
Attachments
8.Motion to approve the purchase of a System for the New Transit
Operation and Maintenance Facility from Stertil-Koni. (Approved by
Public Services Committee May 29, 2018)
Attachments
9.Motion to approve a request from the CSRA Regional Commission /
Area Agency on Aging for Augusta, Georgia to assist with the funding of
the Home Delivered Meal program for the remainder of fiscal year 2018
(ending on June 30, 2018). (Approved by Public Services Committee
May 29, 2018)
Attachments
ADMINISTRATIVE SERVICES
10.Motion to approve a request from the Coroner’s Office to replace two
vehicles. Bid Item 18-191. (Approved by Administrative Services
Committee May 29, 2018)
Attachments
11.Motion to approve the request from the Richmond County Sheriff’s
Office for the purchase of one Property Room truck. Allan Vigil Ford
Bid 18-184. (Approved by Administrative Services Committee May
29, 2018)
Attachments
12.Attachments
Motion to approve the request for 1 – Recreation - Trees and Landscape
Vehicle and 1 – Engineering - Maintenance Vehicle. Allan Vigil Ford
Bid Item 18-186. (Approved by Administrative Services Committee
May 29, 2018)
13.Motion to approve a request from the Utilities Department for two
pickup trucks and one midsize SUV for Utilities-Engineering Division
vehicles. Allan Vigil Ford Bid Item 18-183 and Bid Item 18-184.
(Approved by Administrative Services Committee May 29, 2018)
Attachments
14.Motion to approve holding a workshop on information from HCD
Director regarding 5-year history of HUD allocations, expenditures and
activity listings on Tuesday, June 19, 2018 at 12 Noon. (Approved by
Administrative Services Committee May 29, 2018)
Attachments
15.Motion to reject Unsolicited Proposal: RFPUP 18-001 Strategic
Sourcing, Expense Reduction & Change Management Advisory Services.
(Approved by Administrative Services Committee May 29, 2018)
Attachments
PUBLIC SAFETY
16.Motion to approve receipt of $7500 in State grant emergency funds for
treatment services for indigent participants in DUI Court. This
emergency funding is in addition to previous approved grant A18-08-018
($159,369). (Approved by Public Safety Committee May 29, 2018)
Attachments
17.Motion to approve Augusta-Richmond County FY19 Capacity
Agreement for state inmates being housed in the Richmond County
Correctional Institution. (Approved by Public Safety Committee May
29, 2018)
Attachments
18.Motion to approve a 2 year contract, with three (1) year renewals, with
AU Medical Associates to provide for a Medical Director for the Augusta
Fire Department in the amount of $39,000.00 per year and authorize the
Mayor to sign the contract with Augusta University Medical
Associates. RFP 18-154A (Approved by Public Safety Committee
May 29, 2018)
Attachments
19.Motion to approve the purchase of Emergency Fire Dispatch protocol
system for the 911 Center. (Approved by Public Safety Committee
May 29, 2018)
Attachments
ENGINEERING SERVICES
20.Motion to approve entering into a Mowing and Maintenance Agreement
as well as an Indemnity Agreement with the Georgia Department of
Transportation in conjunction with TIA funded 15th Street Pedestrian
Improvements Project as requested by AED. (Approved by Engineering
Services Committee May 29, 2018)
Attachments
21.Motion to approve funding for Preliminary and Final Engineering Phases
of Design Consultant Supplemental Agreement to Civil Services, Inc. in
the amount of $715,495.85 for 5th Street Bridge over the Savannah River
(Bridge Repair and Restoration) as requested by AED. (Approved by
Engineering Services Committee May 29, 2018)
Attachments
22.Motion to award Bid Item 17-271 for a Replacement Raw Water Pump
#5 at Goodrich Street Raw Water Pumping Station to Gicon Pumps &
Equipment, Inc. (Approved by Engineering Services Committee May
29, 2018)
Attachments
23.Motion to approve award of Bid Item 17-285 for 7.5kw Generators to
Border States Industries. (Approved by Engineering Services
Committee May 29, 2018)
Attachments
24.Motion to award Bid Item 17-290 for a Rough Terrain Telescopic
Forklift to United Rentals. (Approved by Public Safety Committee
May 29, 2018)
Attachments
25.Motion to award Bid Item 17-291 for SCADA Computer Server to
Insource Solutions. (Approved by Engineering Services Committee
May 29, 2018)
Attachments
26.Motion to approve placing Camilla Avenue at the top of the list to make
the repairs to the portion of the road in Richmond County and contacting
Columbia County about making repairs to their portion of the road so that
the work could all be done at the same time. (Approved by Engineering
Services Committee May 29, 2018)
Attachments
27.Motion to approve supplemental funding of current Sediment Dredging
and Disposal Construction Services Two-Phase Contract Phase 1 (Heirs
Pond) and Phase 2 (Lake Aumond) in the amount of $1 million. Also
Authorize executing Phase 2 (Lake Aumond) of the current contract. RFP
17-301. (Approved by Engineering Services Committee May 29,
2018)
Attachments
28.Motion to approve to Supplement Construction Contract with Reeves
Construction Co. in the amount of $1,060,158.00 to cover additional
cost for Resurfacing Olive Road (Gordon Hwy to White Rd.) and Center
West Parkway (Sherwood Dr. – Bertram Rd.) as requested by AED. Bid:
17-243. (Approved by Engineering Services Committee May 29,
2018)
Attachments
PETITIONS AND COMMUNICATIONS
29.Motion to approve the minutes of the regular meeting of the Augusta
Commission held May 15, 2018 and Special Called Meeting held May
29, 2018.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
6/5/2018
AUGUSTA COMMISSION
REGULAR AGENDA
6/5/2018
(Items 30-36)
PUBLIC SERVICES
30.Motion to approve an Ordinance to amend Augusta, Georgia Code
Sections 3-5-1 and 3-5-86 to allow personal transportation vehicles with
specified safety features to be used on certain streets; to provide for
definitions; to provide for safety requirements and registration procedures
for personal transportation vehicles to be used on Augusta streets for the
purpose of reducing harmful environmental emissions and supporting
tourism; to repeal all Code sections and ordinances and parts of Code
sections and ordinances in conflict herewith; to provide an effective date
and for other purposes. (No recommendation from Public Services
Committee May 29, 2018)
Attachments
31.Motion to approve draft Ordinance to Restrict Smoking and the use of
E-Cigarettes in public places of public accommodation. (No
recommendation from Public Services Committee May 29, 2018)
Attachments
PUBLIC SAFETY
32.An update and full accounting of the licensing fees authorized under the
Animal Services Ordinance effective 1 January 2016. Please advise how
the fees are funded back into animal services. (No recommendation
from Public Safety Committee with a review from the Law
Department May 29, 2018)
Attachments
FINANCE
33.Approved attached documents related to the issuance of $4 million plus
cost of issuance in bonds for the construction of phase 2 of the parking
deck located the Hull McKnight Georgia Cyber Center for Innovation
and Training. Authorizing the Mayor and Clerk of Commission to sign
and execute the attached documents.
Attachments
34.Motion to approve an Ordinance to amend GA Code, Sections 1-4-6
through Section 1-4-12 to change the name of the "Development
Authority of Richmond County" to "Development Authority of Augusta,
Georgia".
Attachments
ADMINISTRATOR
35.To provide the Commission an update on the Public Relations and
Education efforts of the 911 Department. Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
36.Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
6/5/2018 2:00 PM
Invocation
Department:
Department:
Caption: Reverend Robert E. Donaldson, Asst. Pastor Mount Vernon
Missionary Baptist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/5/2018 2:00 PM
Judge Carl C. Brown, Jr.
Department:
Department:
Caption:Honorable Carl C. Brown, Jr., Chief Judge Superior Court,
relative to recognizing the Augusta Commission with a
Certificate of Appreciation.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/5/2018 2:00 PM
Mt. Calvary Girl Scout Troup 20724
Department:
Department:
Caption:Acknowledge Girl Scout Troop 20724 on the occasion of
earning their Government Badge. (Requested by
Commissioner Dennis Williams)
Background:Girl Scout Troop 20724 is in the process of earning their
Government Badge which requires them to attend a local
governing authority meeting to observe how the legislative body
interact with each other in their role as an elected officials.
Observe how the governing authority resolve conflicts,
disagreements and how they deliberate before enacting local
laws and the impact they have on the local community.
Analysis:Some of the badges Troop 20724 have earned to date are as
follows 1)First Aid 2)Philanthropist 3) Artistic/Drawing 4)
Savvy Shopper, Girl Scout's Way,5) Breast Cancer Awareness
Activity and 6) Girl Scout Cookie Sales Fundraising Campaign
Financial Impact:N/A
Alternatives:N/A
Recommendation:N/A
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Cover Memo
Commission Meeting Agenda
6/5/2018 2:00 PM
Mr. Seve Adigun
Department:
Department:
Caption:Mr. Seve Adigun regarding a proposal to assist with the Paid
Parking/Parking Meter Initiative.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month - 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month - 1:00 p.m.
Commission/Committee: (Please check one and insert meeting date)
t/Commission
Public Safety Committee
Public Services Committee
Administrative Services Committee
Engineering Services Committee
Finance Committee
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Contact Information for IndividuaL/Presenter Making the Request:
EIe Auicul
Telephone Number:
Fax Number:
Zz0
E-Mail Address:
Caption/Topic of Discussion to on the Agenda:
+.,
placed
I uJi
bp
Ir(
Please send this request form to the following address:
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Telephone Number: 7 06-821-1820
Fax Number: 706-821-1838
E-MailAddress: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's
Office no later than 9:00 a.m. on the Thursday preceding the Commission and Committee
meetings of the following week. A five-minute time limit will be allowed for presentations.
Commission Meeting Agenda
6/5/2018 2:00 PM
JR Ramsey
Department:
Department:
Caption:Mr. Raheem J. Ramsey speaking on behalf of the Vape
Community regarding the proposed ordinance to restrict
smoking.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FOBM
commission meetings: First and thirdruesdays of each month -2:00 p.m.committee meetings: second and last Tuesdays of each month - r:00 p.m.
commission/committee: @rease check one and insert meeting date)
Commission
Public Safety Committee
Public Services Committee
1 Ju^. - zotl
Administrative Services Committee
Engineering Services Committee
Finance Committee
contact Information for Individuaupresenter Making the Request:
Name:
Address:
Telephone Number:
Fax Number: thh-
E-Mail Address:
Date of Meeting
Date of Meeting
Date of Meeting
Date ofMeeting
Date of Meeting
Date of Meeting
Caption/Topic of Discussion to be placed on the Agenda:
Please send this request form to the folowing address:
Ms. Lena J. Bonner
Clerkof Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Telephone Number: 706-82l-1920
Fax Number: 70G821-lg3gE-MaiIAddress: nmorawski@augustaga.gov
lgguests may be faxed, e-mailed or delivered in person and must be received in the clerkrsoffice no later than 5:00 p.m. on the wednesaay preceding the commission meeting and5:00 p'm' on the tl:!!", preceding the Commttiee- meeting of the following week. A five-minute time Iimit wiII be allowed foi presentations.
Commission Meeting Agenda
6/5/2018 2:00 PM
Mr. Clint Martin
Department:
Department:
Caption:Mr. Clint Martin speaking on behalf of the CSRA Food and
Beverage regarding the proposed ordinance to restrict smoking.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Nancy Morawski
From:
Sent:
To:
Subject:
Clint Martin < barwestaugusta@gmail.com >
Wednesday, May 30, 20L8 4:45 PM
Nancy Morawski; Lena Bonner
IEXTERNALI June 5th agenda
I would like to be added to the agenda June 5th
Clint Martin
Owner
706.589.0750
Bar West Martini Lounge
Check uS out on facebook: https://www.facebook.com/BaMestAuqusta
[NOTICE: This message originated outside of the City of Augusta's mail system -- DO NOT
CLICK on links, open affachments or respond to requests for information unless you are sure the content is
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Commission Meeting Agenda
6/5/2018 2:00 PM
Tracy Ferris Proposed Smoking Ordinance
Department:
Department:
Caption:Mr. Tracy Ferris regarding the effect of the proposed smoking
ordinance on the coin operated amusement industry in Augusta-
Richmond County.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
commission meetings: Firrt end third ruesdays of each month - 2:00 p.m.committee meetings: srcond and last Tuesdays of esch month - I:lx) i.m.
commis;id/committee: (please check one and insert meeting date) / r
t commission Date of Meerins fo / f / lf
Public Safery Committee Due of Meedn; -f-Public Services Commi*ee Date of Meeting _Administrative Services Comminee Date of Meeting-*-
Engineering Services Committee Date of Meeting _f inance Committee Date of Meeting
--
Contact lnformation for-/"/
Name: 1 E 4*rt
usllPrerenter Making the Request:
l)'irv /
Telephone Number:
Fax Number:
E-MailAddress:
:ff&
Please send this reque*t form to the following addras:
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Buitding
535 Telfair Street
Augusta, GA 3090f
Telephone Number: 7$6-821-1820
Far Number: Z0Gg2l-l&!8E-MailAddress: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the clerkrsOffice no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and5:00 p.m. on the Tues- day preceding the Commitiee meetiniof the following week. A five-minute time limit will be allowed for presentations.
Commission Meeting Agenda
6/5/2018 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Location Application: A.N. 18-
17: request by Pamela Smith for a retail package Beer & Wine
License to be used in connection with Fred's Stores of
Tennessee, Inc. d/b/a/ Fred's Store #1930 located at 2872
Tobacco Road. District 8. Super District 10. (Approved by
Public Services Committee May 29, 2018)
Background:This is a New Location Application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00.
Alternatives:
Recommendation:The Planning & Development Office approved the application
subject to additional information not contradicting the
applicant’s statements. The Sheriff’s Office approved the
application subject to additional information not contradicting
applicant’s statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/5/2018 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A.N. 18-
18: request by Young Hi Han for a retail package Liquor, Beer
& Wine License to be used in connection with JulyKiss Co, Inc.
d/b/a Kissingbower Liquor Store located at 1773 Kissingbower
Road. District 2. Super District 9. (Approved by Public
Services Committee May 29, 2018)
Background:This is an Existing Location/New Ownership Application.
Formerly in the name of Hee Ra Choi.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4,660.00.
Alternatives:
Recommendation:The Planning & Development Office approved the application
subject to additional information not contradicting the
applicant’s statements. The Sheriff’s Office approved the
application subject to additional information not contradicting
applicant’s statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/5/2018 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A.N. 18-19:
request by Maritza Ramos Castro for a retail package Beer &
Wine License to be used in connection with Dabraham, LLC
located at 1959 Kissingbower Road. District 2. Super District 9.
(Approved by Public Services Committee May 29, 2018)
Background:This is a New Ownership Application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00.
Alternatives:
Recommendation:The Planning & Development Office approved the application
subject to additional information not contradicting the
applicant’s statements. The Sheriff’s Office approved the
application subject to additional information not contradicting
applicant’s statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/5/2018 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A.N. 18-
20: request by Sayed Mirwais Haydary for a retail package
Beer & Wine License to be used in connection with Sayed MH,
Inc. d/b/a Grab N Go located at 2160 M L King Jr Blvd. District
2. Super District 9. (Approved by Public Services Committee
May 29, 2018)
Background:This is a New Ownership Application. Formerly in the name of
Joseph Urban.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00
Alternatives:
Recommendation:The Planning & Development Office approved the application
subject to additional information not contradicting the
applicant’s statements. The Sheriff’s Office approved the
application subject to additional information not contradicting
applicant’s statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/5/2018 2:00 PM
Bernie Ward Playground Equipment RFP #17-275
Department:Recreation and Parks
Department:Recreation and Parks
Caption:Motion to approve playground equipment purchase for the
Bernie Ward Community Center as part of RFP Item #17-275
for $124,000. (Approved by Public Services Committee May
29, 2018)
Background:The Recreation and Parks Department has reviewed each of the
playground submittals for RFP #17-275. We are recommending
the additional purchase of a new play unit for the Bernie Ward
Park using a combination of SPLOST VII funds and Capital
Funds. Although this unit was originally designed for Wood
Park it would fit into the allotted area at Bernie Ward Park and
additional meets the departments budgetary constraints.
Analysis:Nine (9) RFP packages were received from the industry vendors.
Financial Impact:$124,000
Alternatives:1 - To Approve the purchase of playground equipment for the
Bernie Ward Park as part of RFP #17-275 for $124,000 using a
combination of SPLOST VII and Capital Funds. 2 - Move No
Action.
Recommendation:To Approve the purchase of playground equipment for the
Bernie Ward Park as part of RFP #17-275 for $124,000 using a
combination of SPLOST VII and Capital Funds.
Funds are
Available in the
Following
Accounts:
329061110 $70,958.76 272061110 $53,041.24
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Request for Proposal
Request for Proposals will be received at this office until Thursday, November 2, 2017 @ 11:00 a.m. for furnishing:
RFP Item # 17-275 2017-2018 Playground Improvements for the Augusta, GA – Recreation and Parks
Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
A Pre Proposal Conference will be held on Tuesday, October 17, 2017 @10:00 a.m. in the Procurement Department,
535 Telfair Street, Room 605. A Site Visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, October 19, 2017,
@ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract
with the successful bidder(s). A 100% performance bond and a 100% payment bond will be required for award.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 21, 28, October 5, 12, 2017
Metro Courier September 27, 2017
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form
Addendum
1 Original 7
Copies
Fee
Proposal
Compliance
Review
Playcore Wisconsin dba Gametime
632 Florida Central Parkway
Longwood, FL 32750
YES 131211 YES YES YES YES YES YES
Lanier Plans, Inc. dba Korkat
221 Cable Industiral Way
Carrollton, GA 30117
YES 253952 YES YES YES YES YES YES
Miracle Recreation Equipment
878 E. Highway 60
Monett, MO 65708
YES 206364 YES YES YES YES YES YES
Play South Playground Creators
dba Play South, LLC.
212 Clearview Estates Drive
Newnan, GA 30265
YES 942178 YES YES YES YES YES YES
Play Ground Creations/ dba
Archictectural Design Specialties
1500-K Southland Circle
Atlanta, GA 30318
YES 649530 YES YES YES YES YES NO
PPLT Farmington, Inc. c/o Playworx
Playsets, LLC.
810 Holly Ridge
Canton, GA 30115
YES 53236 YES YES YES YES YES NO
Great Southern Recreation
2441-Q Old Fort Parkway
Murfeesboro, TN 37128
YES 882872 YES YES YES YES YES YES
Playworld Preferrred
11515 Varstory Drive, Suite 100
Huntersville, NC 28078
YES 946279 YES YES YES YES YES NO
Bliss Products and Services
6831 S. Sweetwater Road
Lithia Springs, GA 30122
YES 329247 YES YES YES YES YES NO
Total Number Specifications Mailed Out: 35
Total Number Specifications Download (Demandstar): 3
Total Electronic Notifications (Demandstar): 63
Pre Proposal Telephone Conference Attendees: 14
Total packages submitted: 9
Total Noncompliant: 4
RFP 17-275 2017-2018 Playground Improvements
for Augusta, GA Recreation and Parks Department
RFP Date: Tuesday, November 14, 2017 @ 3:00 p.m.
The following vendors have been deemed Non-Compliant for failing to meet the good faith efforts:Bliss Products and
Services, Playworld Preferred, PPLT Farmington, Inc. c/o Playworx Playsets, LLC., Playground Creations dba
Architectural Design Specialties,
Page 1 of 1
Commission Meeting Agenda
6/5/2018 2:00 PM
Digitizing and Indexing Historic Building Plans – Phase III
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve to enter into Phase III contract with MCCi,
LLC as a sole source vendor for the amount of ‘not to exceed
$85,000.00’ for the purpose of digitizing and indexing historic
building plans. (Approved by Public Services Committee May
29, 2018)
Background:The State record retention code requires that building plans be
retained for the life of the structure. We have approximately
twenty-five years of building plans stored in the attic of the
building at 1815 Marvin Griffin Road. The general condition of
the plans is deteriorating because of the exposure to the humid
environment and the age of some of the plans. The goal for this
project is to have the building plans scanned into a database
where they can be stored and easily accessed.
Analysis:The Information Technology Department is working with the
Planning & Development Department for the conversion and
indexing service to store building plans. In 2017, the Planning
Department began the scanning project using MCCi because of
their established vendor relationship within the Procurement
Department and the Information Technology Department.
Approximately 19,069 pages have been scanned in Phases I & II
at a total cost of $27,269.56…. The use of MCCi as the Sole
Source vendor has been approved by the Procurement
Department and the Administrator….Approximately 195,182
pages remain to be scanned.
Financial Impact:Not to exceed $85,000.
Alternatives:Do not approve.
Recommendation:Approve
Cover Memo
Funds are
Available in the
Following
Accounts:
The funds are in Org. Key 217-07-2210, Object Code 5213110
Data Processing
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
.-fr.
Vendor:MCCI E-Verify Number:4)10)
Comrnodity: PROJECT SOFTWALE
Estimated annual expenditure fbr the above commodity or seruice:s 85,000
Initial all entries below that apply to the proposed purchase. Attach a memorandum containing complete
justification and support documentation as directed in initialed entry. (More than one entry will apply to most
sole source products/services requested).
I. SOLE SOURCE REQUEST IS FOR THE ORIGINAL MANUFACTURER oR PRoVIDER.
THERE ARE NO REGIONAL DISTRIBUTORS. (Aftach the uranuf'acturer's wrirten
certification that no regional distributors exist. Item no. 4 also must be completed.)
2, SoLE SoURCE REQUEST IS FoR oNLY THE AUGUSTA GEoRGIA AREA
DISTRIBUTOR OF THE ORIGINAL MANUFACTURER OR PROVIDER. (Attach the
manufacturer's - not the distribut written certification that identifies all regional
distributors. Item no. 4 also must be completed )
3. THE PARTS/EQUIPMENT ARE NOT INTERCHANGEABLE wITH SIMILAR PARTS oF
ANOTHER MANUFACTURER. (Explain in separate memorandurn.)
4. THIS IS THE ONLY KNOWN ITEM OR SERVICE THAT WILL MEET THE SPECIALIZED
NEEDS OF THIS DEPARTMENT OR PERFORM THE INTENDED FLTNCTION. (Attach
memorandum with details of specialized function or application.)
5. THE PARTS/EQUIPMENT ARE REQUIRED FRoM THIS SoURCE To PERMIT
STANDARDIZATION. (Attach memorandum describing basis for standardization request.)
6. NONE OF THE ABOVE APPLY. A DETAILED EXPLANATIoN AND JUSTIFICATIoN
FOR THIS SOLE SOURCE REQUEST IS CONTAINED IN ATTACHED MEMORANDUM.
x
Sole Source Justification (Reference Article
Contract Awards, S 1-10-56 SOLE
6, Procurement Source Selection Methods and
SOURCE PROCUREMENT
t: Planning and DevelopTf Date:
Date:
Date:
Date:
The undersigned requests
of the service or material
or material.
Narne:Robert H. Sherma
Department Head Signature:
Approval Autliority:
Adrninistrator Approval
that competitive procurement be waived and that the vendor identif-red as the supplier
described in this sole source justification be authorized as a sole source for the service
il#
COMMENTS:" W6'ire5 (o^*
Rev.09/10/12
tt>i.,,', /'pPro
'1Sttf,y 1q)*sli:Efi
Augusta Planning and Development
Department
Robert H. Sherman, III
Interim Director
To:
From:
Subject:
Date:
Approved:
Approved:
Ms. Janice Allen Jackson, Administrator
Ms. Geri Sams, Director of Procurement
-? F*
Robert H. Sherman lll, lnterim Director - Planning and Development
Conversion & lndexing Service Project for Planning and Development - Phase lll
May 4, 2018
nsemO
AdmfrhmO*Omca
iily 0I ?ofi
tugudqGA
The lnformation Technology Department (lT) is working with the Planning and Development
Department for the conversion and indexing service to store building plans. These plans are currently
stored at the old Planning and Development Building at 1815 Marvin Griffin Road, Augusta, Georgia,
30906. As you are aware, the Planning and Development Department vacated the 1815 Marvin Griffin
Road location two years ago and must have plans moved by July 2018.
The Planning and Development Department is requesting to use MCCI, LLC for the continuation of Phase
lll of this project. MCCI is already an established vendor within Augusta Procurement and the lT
department already has a contract with the company for the use of the Laser fiche database software.
The Goal for this project is to have the building plans scanned into a database where they can be stored
and easily accessed. Enclosed is a Sole Source Justification form as well as the quote from MCCI for
Phase lll. The estimated cost for this project will not exceed 585,000.00, which will be funded through
the Planning and Development Data Processing Budget object code217-O7-22L0, org key 52-13110.
Upon our approval, we will proceed to create an agenda ltem for Commission approval. Please do not
hesitate to contact me if you have questions.
**' Slqln
Date: *lq It I
rector of Procurement
s. Janice All6n Jack ministrator
5-15 Trllair Street' Augustr. G,\. 30901
7 116.1121.1196. Far: 706.82 l. I806
wu w.august:rga.gov
Cover Page
Prepared For:
Augusta – Richmond County, GA
Presented By:
Mike Beaudreau
SCANNING
SOLUTION
Issued: May 13, 2018
Mike B.
May 13, 2018
Ms. Debbie Freeman
Augusta – Richmond County
535 Telfair Street Building 2000
Augusta, GA 30901
Dear Ms. Freeman:
Thank you for allowing me to work with you regarding our Digitization services. While reviewing the
enclosed Proposal, please keep in mind the following advantages of being a MCCi Client:
Experience - MCCi was created by Municipal Code Corporation to focus on innovative solutions for
the public sector. MCCi has been providing scanning, indexing, and conversion services to entities
including Cities, Counties, State Agencies, Special Districts, School Districts, Law Enforcement, and
more for over 15 years. We have completed hundreds of projects and have a long list of satisfied
Clients.
Client Commitment – We are committed to making sure your project is done right. If the quality of
our work is not what you expect, we fix it. Our Clients come first.
Safe & Secure – All Scanning Division staff go through HIPAA and CJIS training for sensitive
documents. Sensitive data is stored and accessed using several levels of security.
Leading Provider – MCCi is the leading provider of Laserfiche in the world and a Laserfiche Gold
VAR. Even if you don’t have Laserfiche, we know document management and can help make sure
you are able to leverage your digital documents.
Complete Solutions – In addition to converting documents, we provide solutions for document
management, business process improvement, and managing public records requests. We are
passionate about helping our Clients go paperless and improve overall efficiency. Working with a
single partner can help reduce costs and improve project outcomes.
If you have any questions concerning our proposal or desire additional information, please do not
hesitate to contact me. We appreciate your interest and hope that we will have the pleasure of
working with you.
Sincerely,
Michael Beaudreau
Account Executive
CORPORATE OFFICE
Sales Department
P.O. Box 2235 ● Tallahassee, Florida 32316
Phone (800) 342-2633 ● Fax (850) 564-7496
MICHAEL BEAUDREAU
Account Executive
Atlanta, Georgia Office
(770) 855-9159 ● mbeaudreau@mccinnovations.com
MCCi | Page 3 of 7
SCANNING SOLUTION
SCOPE OF SERVICES AND PROJECT PRICING
The Client will furnish MCCi for its use in preparing the document imaging project all hardcopy /electronic
documents to be converted.
PROJECT SCOPE – All estimates are based on information provided by the Client
• General Description
Document Size: Large Format up to 42”
Department: Planning and Development Plans
Document Types: Plans
Document Count: 1479
Image Count: 59,160
Images Per Document: 40
• Document Preparation:
Current Storage Method: Boxes/Mail
Condition of documents: Generally good
• Image Processing & Indexing
DPI & Color: 300 DPI, Black & White
Number of Index Fields: Up to 4 Fields
Document Naming Convention: Document Name, year, type, TBD
Fields to be Indexed: Document Name, year, type, TBD
Optical Character Recognition: Not Included
• Image Output
Method of Delivery: Laserfiche Briefcase
Output Type: Laserfiche Briefcase
• Material Handling
Shipping Logistics: MCCi Pickup
Shipping & Delivery Terms: Up to 1 shipment
• Special notes: Any corrections such as rescans or indexing changes must be brought to
MCCi’s attention within 90 days of the date that MCCi delivers the data to
the Client. Corrections will not be made after 90 days.
MCCi | Page 4 of 7
PROJECT PRICING
Project I – Conversion of Documents to be completed by 12/31/2018
Not to Exceed $85,000.00
Excess Images @ $1.43
PAYMENT & BILLING TERMS
MCCi will invoice project on a monthly schedule, based on deliverables (via Electronic media or the
internet). Payment is due upon receipt of an invoice.
MCCi | Page 5 of 7
MCCi, a Limited Liability Company, which is duly organized and existing under the laws of the State of Florida, hereinafter referred to as MCCi, hereby offers the
Laserfiche Software & Services to the AUGUSTA – RICHMOND COUNTY, GA, a corporation duly organized and existing under state law, hereinafter referred to as
the Client, according to the following terms and conditions.
MCCI DOCUMENT SERVICES – INDEXING SERVICES. Once MCCi has received your documents, the following process will occur according to the terms laid out in
MCCi’s pricing proposal and may vary according to services selected.
CONSULTATION. A Consultation will be scheduled via a telephone conference after receipt of signed contract. This consultation is designed to go over the
following: the signed contract and terms, folder structure, current searching methods, document naming scheme, document preparation requirements, and
document shipment and/or pick up.
DOCUMENT PREPARATION. If you decide to send paper documents to MCCi, the process of document preparation begins with removing any materials that may
prohibit the document from being fed through the scanner (i.e. Removal of documents from file folders, Removal of staples, paperclips, tape, clips, etc) and is
described as Document Preparation. Upon completion of scanning, MCCi will organize the documents into their original order as received from the Client but not
placed back into their file folders or reprepped unless specifically stated otherwise in the project scope.
DOCUMENT ORGANIZATION & INDEXING. Based on the scope of the project and outcome of your consultation, MCCi will organize and index your documents.
Each project will have its own required organization and indexing requirements. Our project management team will work with the Client to identify those
requirements. Prior to project kickoff we will send the Client example template cards and file-tree structure for their approval. Or, if the Client already has existing
Laserfiche template cards created for a specific document series, they can send us that template via Laserfiche Briefcase.
DOCUMENT QUALITY CONTROL. MCCi performs a thorough quality control process after the job has been completed. Steps are taken to ensure documents have
been captured, the quality of the scanned images are comparable to the originals, and manual indexing errors have been corrected. Even with the best quality
control processes, there are going to be occasional errors that go uncorrected. MCCi’s acceptable error rate will be less than 0.5% for the overall project, unless
otherwise stated in writing. MCCi cannot be accountable for records not reflected in original inventory report as provided by Client. MCCi will correct only those
valid discrepancies above the acceptable error rate reported within 90 days after delivery of electronic data to Client.
DOCUMENT STORAGE. MCCi’s facilities contain secure rooms for hardcopy “work in progress” document storage. MCCi will arrange for the return of hardcopy
documents to the Client after completion of scanning. If documents reside at MCCi facilities for a period longer than 90 days after converted electronic data is
delivered to Client storage charges will apply.
DATA STORAGE MCCi is not responsible for maintaining a copy of Client data, with the exception of Clients who contractually and on a recurring basis, utilize
MCCi’s Online Document Hosting Services. MCCi periodically reviews and deletes Client data from previous projects. The timing of the periodic review and deletion
of data is at MCCi’s discretion. MCCi recognizes that for records retention and security compliance, the Client may require MCCi to delete copies of it’s data prior to
MCCi’s process of deleting data; If so, the Client is responsible for making the request in writing and for obtaining confirmation of data deletion.
ENTERPRISE WIDE SCANNING SERVICES. In accordance with the terms and conditions herein, MCCi can provide any department in the organization with scanning
services for documents other than those described in this pricing proposal. All costs are volume based and can be provided upon request. MCCi will consult with
each department interested in beginning their own project to determine individual scanning and indexing needs.
MICROFILM & FICHE CONVERSION SERVICES. MCCi offers electronic conversion services for microfilm, microfiche, and aperture cards. The Client will provide
MCCi with data to be converted to electronic format. MCCi will extract the images contained on the film/fiche and migrate them to Laserfiche or to another
industry standard format as requested by the Client. The images will be captured based upon the reduction ratio and threshold between the beginning and ending
of new images on the original film. MCCi is not responsible for the accuracy of existing image quality, such as black borders, skewed images, blurry images, non-
legible images, or other errors that are not controllable by MCCi. Unless otherwise specified in the project scope, MCCi will index by the roll/card number or unique
identifier.
LASERFICHE SEARCH ENGINE MEDIA. If included in the Scope of Services, MCCi will integrate the documents with the LaserFiche Software to provide the Client
with the most powerful index retrieval search engine available with the following features: intuitive browse window, index cards, and full text word search. MCCi
will provide the Client with the appropriate media containing all documents scanned and integrated with Laserfiche.
ONLINE DOCUMENT HOSTING. MCCi will post the documents to the web for a minimal annual fee. MCCi provides the Client with a direct link which can then be
linked to the Client’s website for public access if desired. Document storage cost is determined upon actual image count. All documents on the site are integrated
with a search engine, and updates are incorporated as the database is amended.
PROJECT TIMELINE. MCCi will complete and deliver the project within the predetermined project timeline as agreed upon with the Client. Should MCCi require
additional time, the Client will be notified immediately.
DOCUMENT TRANSPORTATION. The Client is required to package all materials per MCCi’s instruction prior to delivery of materials to MCCi facilities. If the Client
chooses to utilize MCCi’s pick up and delivery service (offered in select states), pricing is based on picking up the entire project described in the scope of services in
one shipment. At the time of updating or if additional trips are required due to the Client not having all the documents ready for pick up, additional charges will be
applied. If the Client chooses to ship via a certified carrier, the Client incurs all shipping costs.
PRICING. Charges apply on a per project basis and are dependent upon size and volume of documents. MCCi requires having the entire project in bulk, rather than
in small quantities. Breaking the project into smaller quantities will affect the volume pricing, and additional charges per image may apply. A sample may be
required prior to confirming large volume job pricing.
UNANTICIPATED DOCUMENT TYPES & SIZES. The prices quoted are made with the expectation that Client will properly prepare and annotate materials for
scanning bureau use and that documents are consistent with the description provided in the scope of services. If documents are not as initially represented,
additional charges will apply. MCCi will call for authorization to proceed with the project.
MCCi | Page 6 of 7
LASERFICHE SYSTEM CLIENTS. Due to requirements by Laserfiche systems regarding the importing of images and indexing information, it is highly recommended
that Clients who already have a Laserfiche system have their documents scanned using only Laserfiche software. This will ensure that all associated indexing
information will be properly retained after the importing of images into the Laserfiche system. MCCi has knowledge of the software versions, indexing
requirements, and compatibility issues for each of our Laserfiche system Clients. For these reasons, MCCi should be considered as a Sole Source provider for
scanning services. Additionally, Laserfiche System Clients are required to supply MCCi with a Laserfiche Briefcase of their current folder/template structure, prior
to each scanning project / updates to existing projects.
MCCI CERTIFIED PARTNERS. MCCi maintains partnerships for the purpose of additional capacity and flexibility in meeting Client expectations. In the event partners
are used for a project, the management and support of the project is handled directly by MCCi. . Physical documents will never leave the United States, but our
partners may utilize offshore resources to handle document indexing, quality control, and other processes.
AGREEMENT EXTENDED TO OTHER GOVERNMENTAL UNITS. MCCi agrees to allow any other Government agency to purchase items at the same terms, conditions
and pricing as this contract during the period of time that this contract is in effect. Minor changes in terms and conditions may be negotiated by MCCi and
participating Government agencies. Any orders issued against this agreement shall be the sole responsibility of the Government agency placing the order. It is
understood that the Client shall incur no financial responsibility in connection with any purchase by another Government agency.
TERMINATION. The services provided in this agreement will be in full force and effect for a period of three (3) years from the date of shipment of the completed
product to the organization. Thereafter, this agreement will be automatically renewed from year to year, provided that either party may alter or cancel the terms of
this agreement upon sixty (60) days' written notice.
FORCE MAJEURE. Neither party shall be liable for any delay or failure in performance due to causes beyond its reasonable control.
CLIENT FINANCIAL SOLVENCY/BANKRUPTCY. MCCi may require payment in advance for products and services in response to learning of financial solvency or
bankruptcy issues.
LIMITED LIABILITY. Notwithstanding anything in this Agreement to the contrary, MCCi’s total liability to the client for any and all claims, damages, or liability arising
out of or related in any way to this agreement or the products or services being provided by MCCi to Client shall be strictly limited to the project fees paid to MCCi
by the Client for the preceding 12-month period immediately preceding the event giving rise to the claim by the Client, and shall also be limited to the fees paid to
MCCi for the particular service/product that the Client’s claim was caused by or arose out of.
INDEMNIFICATION. If MCCi or our affiliates (owners or partners), or any of our or their respective employees, agents, or suppliers (the “Indemnitees”) is faced with
a legal claim by a third-party arising out of your actual or alleged gross negligence, willful misconduct, violation of law, failure to meet the security obligations
required by the Agreement, or violation of your agreement with your customers or end users, then you will pay the cost of defending the claim (including
reasonable attorney fees) and any damages award, fine or other amount that is imposed on the Indemnitees as a result of the claim. Your obligations under this
subsection include claims arising out of the acts or omissions of your employees or agents, any other person to whom you have given access to the Services, and
any person who gains access to the Services as a result of your failure to use reasonable security precautions, even if the acts or omissions of such persons were
not authorized by you. You must also pay reasonable attorney fees and other expenses we incur in connection with any dispute between persons having a
conflicting claim to control your account with us or arising from an actual or alleged breach of your obligations to them.
PAYMENT & BILLING TERMS. MCCi will invoice project on a monthly schedule, based on deliverables (via Electronic media or the internet). Payment is due upon
receipt of an invoice.
MARKETING & REFERENCES. Client agrees to allow MCCi to publish and publicize testimonials and case study information pertaining to MCCi’s work with the
Client. This information, including the Client’s organization name, logo, and contact information will be used in all media types
USE OF BASECAMP. Through the course of this project, MCCi may choose to utilize the third-party service Basecamp (http://www.basecamp.com) for project
management and team collaboration. Documentation and correspondence exchanged between MCCi and The Client may be stored in Basecamp. The Client
acknowledges that Basecamp is responsible for secure storage of this documentation, and agrees that Basecamp's security guidelines located at
https://basecamp.com/security are acceptable for the storage of The Client's data and correspondence exchanged with MCCi.
MCCi | Page 7 of 7
The terms of this agreement shall remain in force and effect for a period of ninety (90) days from the date
appearing below, unless accepted by the Client.
Submitted by: MCCi, a Limited Liability Company
Date: May 13, 2018
By: _______________________________________________
(Signature)
_______________________________________________
(Printed Name & Title)
Noted Items Accepted by: AUGUSTA – RICHMOND COUNTY, GA
Date: _____________________________________________
By: ______________________________________________
(Signature)
______________________________________________
(Printed Name & Title)
Commission Meeting Agenda
6/5/2018 2:00 PM
Litter Ordinance Amendments
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve amendments to the Augusta, Georgia Code,
Title 4, Chapter 2, Article 2, Litter Control, Section 4-2-9
Littering Streets and Sidewalks Prohibited so as to provide
regulations prohibiting the placing of posters, signs and
advertisements on any public property; and delete the section
titled ‘Tiered Fee Schedule’. (Approved by Public Services
Committee May 29, 2018)
Background:At the March 21, 2017 Commission meeting, the Administrator
presented recommendations for addressing additional code
enforcement, property maintenance and cleanups, illegal
dumping, and anti-littering efforts. Approval was given to move
forward with the efforts. At the August 15, 2017 Commission
meeting, amendments to the litter ordinance were approved to
prohibit the placing of posters, signs, etc. on the public right-of-
way, and the amendments included a tiered fee schedule for
violating the ordinance. At the January 30, 2018 Commission
meeting the application of the litter ordinance was discussed and
it was determined that the ordinance was not functioning the
way it was intended. The Planning & Development Department
and the Marshal’s Office were directed to review the ordinance
and present an amended version to address the concerns.
Analysis:The litter ordinance as it was amended to include the tiered fee
schedule is not functioning as intended, and is actually
complicating the enforcement of the litter ordinance as it applies
to posters, signs and advertisements placed in the right-of-way....
The proposed ordinance amendments will streamline the
enforcement process.
Financial Impact:N/A
Alternatives:Do not approve
Cover Memo
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Signs in the R-O-W ordinance revisions draft
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 4,
CHAPTER 2, ARTICLE 2, LITTER CONTROL, SECTION 4-2-9 LITTERING STREETS AND
SIDEWALKS PROHIBITED, SO AS TO PROHIBIT THE PLACING OF POSTERS, SIGNS
OR ADVERTISEMENTS ON ANY PUBLIC PROPERTY; TO PROVIDE AN EFFECTIVE
DATE; TO REPEAL CONFLICTING ORDINANCES, AND FOR OTHER PURPOSES.
NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT IT IS A VIOLATION OF
AUGUTA-RIHMOND COUNTY CODE TO PLACE POSTERS, SIGNS OR
ADVERTISEMENTS ON ANY PUBLIC PROPERTY AS STATED IN THE REGULATIONS
HEREWITH, AS FOLLOWS:
SECTION 1. TITLE 4, CHAPTER 2, ARTICLE 2, LITTER CONTROL, SECTION 4-2-9 IS
HEREBY DELETED BY STRIKING THIS SECTION IN ITS ENTIRETY, AND NEW
SECTION 4-2-9 IS HEREBY INSERTED TO REPLACE THE REPEALED SECTIONS AS
SET FORTH IN “EXHIBIT A” HERETO.
SECTION 2. This ordinance shall become effective upon adoption.
SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted this ___ day of ___________, 2018.
__________________________ Attest:______________________________
Hardie Davis, Jr. Lena J. Bonner, Clerk of Commission
As its Mayor Seal:
Signs in the R-O-W ordinance revisions draft
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2018
and that such Ordinance has not been modified or rescinded as of the date hereof and the
undersigned further certifies that attached hereto is a true copy of the Ordinance which was
approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: _________________________
First Reading ______________________
Second Reading ______________________
Signs in the R-O-W ordinance revisions draft
“EXHIBIT A”
Sec. 4-2-9. Littering streets, and sidewalks, and publicly owned properties prohibited.
(a) It shall be unlawful for any person to place, store, dump, park or broadcast any junk, metal,
brickbats, stones, plaster, lumber, trash, garbage, litter, paper or similar rubbish and junk upon
any public street, or sidewalk, or public property in Augusta-Richmond County. As used in this
Section, "junk" includes without limitation appliances, furniture and other bulk items not
considered usual household garbage. The sanitation department is not responsible for collection
and/or disposal of such junk, and such junk shall not be collected by the sanitation department,
but must be disposed of by the owner of the property on which it is located.
(b) It shall be unlawful for any person to place posters, signs or advertisements on any public
property. Any occupational tax certificate holder (licensee) or any person in the employ of the
licensee who violates this section, or any individual or business (i.e. person who placed the
poster, sign, or advertisements) that is authorized by the licensee or employee of the licensee who
violates the provisions of section, shall subject the occupation tax certificate (business license) to
suspension or revocation pursuant to Section 2-1-38. The term litter includes any poster, sign, or
advertisement when placed in violation of this Code section and is declared to be a public nuisance, and
the officials having jurisdiction of the public property or building, including without limitation law
enforcement officers, may remove or direct the removal of the same. Each poster, sign, or advertisement
placed in violation of this Code section shall constitute a separate offense.
(1) A written warning will be issued on the first offense to the responsible individuals. The
responsible individuals can be the licensee, employee of the licensee, or the person who placed
the poster, sign, or advertisement on public property.
(2) A two-hundred fifty dollar ($250.00) fine will be charged to the responsible individual(s) of
for the second offense. The responsible individuals can be the licensee, employee of the licensee,
or the person who placed the poster, sign, or advertisement on public property. The fine is to be
paid to the Planning & Development Department within thirty (30) calendar days of the fine
being assessed. Failure to pay the fine will result in action being taken against the business
license, to include suspension or revocation.
(3) A five hundred dollar ($500.00) fine will be charged to the responsible individual(s) of for the
third offense. The responsible individuals can be the licensee, employee of the licensee, or the
person who placed the poster, sign, or advertisement on public property. The fine is to be paid to
the Planning & Development Department within thirty (30) calendar days of the fine being
assessed. Failure to pay the fine will result in action being taken against the business license, to
include suspension or revocation.
(4) The business owner, manager, agent or responsible party will be issued a citation upon the
fourth offense in accordance with Section 4-2-25 with a maximum fine not exceeding one
thousand dollars ($1,000.00) or by imprisonment not exceeding sixty (60) days, either or both, at
the discretion of the judge of the court.
(5) A citation will be issued and request for revocation of business license upon the fifth offense.
(c) Businesses operating without a current Occupation Tax Certificate will be subject to penalties as
imposed under City Code 2-1-19.
(c) Public property includes the right-of-way of any road or highway; any federal, state or local
government owned body of water or watercourse or the shores or beaches thereof; any publicly owned
parks, playground, building, refuge, or conservation or recreation area; any publicly owned residential,
commercial, or industrial properties.
Signs in the R-O-W ordinance revisions draft
(d) Any person who violates this Code shall be punished the same as for littering under Code Section 4-2-
25.
(e) Any business Occupation Tax Certificate holder or any person in the employ of the business who
violates the provisions of Code Section 4-2-9, may subject the business Occupation Tax Certificate to
suspension or revocation as provided for in Code Section 2-1-38.
Tier Fee Schedule
Offense Penalty
1st Warning
2nd $250 Fee; suspension or revocation of
business license if fee is not paid.
3rd $500: suspension or revocation of business
license if fee is not paid.
4th Issuance of citation, fine not to exceed
$1,000 and imprisonment not to exceed 60
days; suspension or revocation of business
license.
5th Issuance of citation, request for revocation
of business license.
Signs in the R-O-W ordinance revisions draft
EXHIBIT A”
Sec. 4-2-9. Littering streets, and sidewalks, and publicly owned properties prohibited.
(a) It shall be unlawful for any person to place, store, dump, park or broadcast any junk, metal,
brickbats, stones, plaster, lumber, trash, garbage, litter, paper or similar rubbish and junk upon
any public street, or sidewalk, or public property in Augusta-Richmond County. As used in this
Section, "junk" includes without limitation appliances, furniture and other bulk items not
considered usual household garbage. The sanitation department is not responsible for collection
and/or disposal of such junk, and such junk shall not be collected by the sanitation department,
but must be disposed of by the owner of the property on which it is located.
(b) It shall be unlawful for any person to place posters, signs or advertisements on any public
property. The term litter includes any poster, sign, or advertisement when placed in violation of this
Code section and is declared to be a public nuisance, and the officials having jurisdiction of the public
property or building, including without limitation law enforcement officers, may remove or direct the
removal of the same. Each poster, sign, or advertisement placed in violation of this Code section shall
constitute a separate offense.
(c) Public property includes the right-of-way of any road or highway; any federal, state or local
government owned body of water or watercourse or the shores or beaches thereof; any publicly owned
parks, playground, building, refuge, or conservation or recreation area; any publicly owned residential,
commercial, or industrial properties.
(d) Any person who violates this Code shall be punished under Code Section 4-2-25.
(e) Any business Occupation Tax Certificate holder or any person in the employ of the business who
violates the provisions of Code Section 4-2-9, may subject the business Occupation Tax Certificate to
suspension or revocation as provided for in Code Section 2-1-38.
Commission Meeting Agenda
6/5/2018 2:00 PM
Maintenance Facility Lifts - APT
Department:Augusta Public Transit
Department:Augusta Public Transit
Caption:Motion to approve the purchase of a System for the New
Transit Operation and Maintenance Facility from Stertil-Koni.
(Approved by Public Services Committee May 29, 2018)
Background:This request is for the authorization to purchase Heavy Duty Lift
Equipment, associated parts from Stertil-Koni. The Transit
Department is requesting approval to enter into a contract with
Stertil-Koni for the purchase of an ECOLIFT – Inground Scissor
Lift – ECO60-13 at a cost of $317,632.7, total purchase price not
to exceed $317,632.72.The pricing for the lift was awarded
through a competitive bid process through the National
Association of State Procurement Officers Vehicle Lifts and
Garage Equipment (NASPO). Stertil-Koni was one the six (6)
national awardees. The bid process was an Invitation for Bid
(IFB) initiated and awarded by the State of Washington.
Evaluation of the responsive bids was based on identifying the
highest percentage discount off MSRP for eight categories of
Vehicle Lift products, and six categories for Garage Association
Equipment. Provision was also made for additional awards that
met Federal Transit Administration (FTA) guideline and Buy
America program requirements. This bid is for a two (2) year
term with the option to extend the contract three (3) years (36
months), not to exceed five (5) years total.
Analysis:Stertil-Koni is the first vehicle lift manufacturer (in the world) to
have obtained ISO-9001 certification. The designation 9001 is
the highest rating that a company can achieve. All Stertil-Koni
products come with an unequivocal commitment to provide
spare parts 25 years after termination of production. In other
words, after a model is upgraded or discontinued for whatever
reason, we commit to provide spare parts availability for 25
years. Stertil-Koni has the highest number of certified products
of any lift company in the world.
Cover Memo
Financial Impact:Funding Source Total Split Federal Local FTA Grant GA-90-
X330 $317,632.72 80/20 $254,106.54 $63,526.54
Alternatives:Do not purchase the Lift system. This will delay the continuation
of the new facility being built.
Recommendation:Approve the contract with Stertil-Konie for the purchase and
installation of the Lift System for an amount not to exceed
$317,632.72
Funds are
Available in the
Following
Accounts:
54709-1214-54-21160
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/5/2018 2:00 PM
Senior Nutrition Funding
Department:Recreation and Parks
Department:Recreation and Parks
Caption:Motion to approve a request from the CSRA Regional
Commission / Area Agency on Aging for Augusta, Georgia to
assist with the funding of the Home Delivered Meal program for
the remainder of fiscal year 2018 (ending on June 30, 2018).
(Approved by Public Services Committee May 29, 2018)
Background:Augusta, Georgia and the Area Agency on Aging have entered
into a cooperative agreement to provide Senior citizens of
Augusta, Georgia with nutrition services at 6 Senior Centers and
through delivering meals to their homes. The costs of both, the
Congregate Meals (CM) at the centers and the Home Delivered
Meals (HDM) are covered by the Recreation and Parks
Department and then reimbursed by the Area Agency on Aging.
For Congregate Meals, Augusta has agreed to a 10 percent grant
match. For Fiscal Year 2018, the Area Agency on Aging has
allocated $426,664 of grants for both CM and HDM. For HDM,
$239,164.00 were budgeted through six federal grants. As of
March 2018, the grant funds for the HDM program have been
exhausted. To cover the expenses for the HDM program and to
continue providing nutrition services through the HDM program,
the Area Agency on Aging is asking Augusta, Georgia to
provide approximately $70,000.00 through the remainder of the
fiscal year.
Analysis:The Recreation and Parks Department currently delivers a
monthly average of 4,436 meals to 250 Senior residents of
Augusta, Georgia who qualify for the nutrition program. While
during the first three quarters of 2017 the delivered meals
averaged 3,593 meals per month, the fourth quarter of 2017
showed a 16 percent increase to 4,166 meals per month and an
additional 34 percent increase to 5,583 meals per month in the
first quarter of 2018 - with a peak of 6,111 meals in January
2018. This increase occurred because the Area Agency on Aging
had accumulated a waiting list of participants in need of
Cover Memo
nutrition services and entered those participants from the waiting
list into the program during the fourth quarter of 2017 and the
first quarter of 2018. When the Area Agency on Aging entered
into contract with Bateman / Compass USA, they also agreed to
pay a surcharge for the delivery of meals to Senior citizens. In
2017, this voluntary surcharge ($1.30 per delivered meal) was
credited to the three Senior Centers providing HDM services and
helped cover the center costs for a total of $60,540.27. Both, the
increase in delivered meals and the delivery surcharge, were the
major contributors to the budgeted funds being exhausted. In
previous years, the Area Agency on Aging was able to
compensate overspending in one county with forfeit allocations
from the other 12 counties. Unfortunately, during the current
fiscal year all other counties have been collectively
overspending. Both agencies have implemented internal controls
to prevent a reoccurrence in the future.
Financial Impact:The Recreation and Parks Department estimates the costs for the
Home Delivered Meals to be $70,000.00 for the remainder of the
fiscal year. Should those funds not be needed as a whole (due to
cost saving measures such as enrolment blocks and monitoring
of food waste), the remainder of the funds would be returned to
the General Fund.
Alternatives:1. To approve $70,000.00 in additional funds to cover the costs
for the HDM meals through the remainder of the Fiscal Year
2018. 2. To deny the additional funds. Denying the funds will
result in the termination of the Home Delivered Meals Program.
Recommendation:The Recreation and Parks Department recommends the approval
of the funding request.
Funds are
Available in the
Following
Accounts:
General Fund Contingency
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment I: Senior Nutrition Grant Account Analysis January 2017 - December 2017
Congregate Meals:
Between January 2017 and December 2017 46,778 meals were served. 2,243 meals were wasted which equals an
expense of $9,577.61. The meal waste average is within normal parameters. Meal waste occurs when a participant signs
up to receive a meal but then is not able to participate. At Sand Hills Senior Center, the meal waste is above the average
(14.4 percent in January 2018). The higher number in meal waste is due to approximately 35 percent of the participants
habitually signing up for meals but then not receiving them. This will be addressed through training and/or corrective
action. The meal waste resulted in a loss of $26,933.04.
Home Delivered Meals:
Across the different grant funding sources, 46,839 meals were delivered in 2017. 353 meals were wasted because
participants were not at home during delivery. This is an average of 2 meals per week per center and is within normal
parameters. The Home Delivered Meals program resulted in revenue of $60,540.27. This revenue has been credited to
the Org. keys of Sand Hills, Henry Brigham and Blythe, to help cover the expenses of the program.
220054322- Senior Nutrition Grant Account Anaylsis
# of meals Price Sum Cost
2017 CI meal 44,856 4.45 199,609.20
Dec. 2016 submit in 2017 820 4.27 3,501.40
Reimb. report to CSRA 45,676 4.45/4.27 203,110.60
Donation 1,799.52
5% State Fund received 10,068.00
85% Federal Fund received 171,000.00
Private paid meal 1922 4.45 8,550.30
47,598 4.45/4.27 191,417.82
Bateman charges
(Meal served)46,778 4.45 208,162.10
(Meal Served in 2016) 820 4.27 -
Surcharge 611.15
(Meal waste)2,243 4.27 9,577.61
49,841 4.45/4.27 218,350.86
Diff.(26,933.04)
# of meals Price Sum Cost
Home delivery meal 16,773 5.75 96,444.75
100% Federal reimb. received 16,773 5.75 96,446.00
Bateman charges 16,773 4.45 74,639.85
Diff. 21,806.15
# of meals Price Sum Cost
Home delivery meal 30,847 5.75 177,370.25
100% State reimb. received 30,847 5.75 177,370.00
Bateman charges
30,066 4.45 133,793.70
781 4.27 3,334.87
(Meal waste)353 4.27 1,507.31
30,847 4.45/4.27 138,635.88
Diff. 38,734.12
Revenue 465,233.82
Expenditure 431,626.59
Overpayment/Onesolution 33,607.23
01/01/2017~12/31/2017
Congregate Meal -Federal
Title III grant (Federal pass through CSRA)
NSI - State Fund
4.45/4.27 45,676
NSI & NSI SSBG (Federal Fund pass through CSRA)
Home Delivery- Federal
Home Delivery -State
II: Home Delivered Meals by Quarter
The graph shows the quarterly average of delivered meals between January 2017 and March 2018. While during the first
three quarters the average was around 10,780 meals per quarter, we saw a 16 percent increase in the last quarter of
2017 (12,497 meals) and an additional 34 percent increase in the first quarter of 2018.
10,092
11,376
10,872
12,497
16,748
0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 18,000
First Quarter 2017
Second Quarter 2017
Third Quarter 2017
Fourth Quarter 2017
First Quarter 2018
Home Delivered Meals by Quarter
III: Detail overview of the 2017 Senior Nutrition Services
First Quarter
2017
Second Quarter
2017
Third Quarter
2017
Fourth Quarter
2017
Budget Year
2017
I Congregate
Meals
Delivered 10,734 12,018 11,511 12,845 47,108
Served 10,092 11,376 10,872 12,497 44,837
Reimbursed 6,485 15,006 10,872 12,497 44,860
Not Reimbursed 3,607 -3,630 0 0 -23
Total Loss 4,249 -2,988 639 348 2,248
II Home
Delivered Meals
Delivered 9,936 10,611 11,848 15,557 47,952
Served 9,883 10,588 11,672 15,496 47,639
Reimbursed 6,609 13,822 11,672 15,496 47,599
Not Reimbursed 3,274 -3,234 0 0 40
Total Loss 3,327 -3,211 176 61 353
III Private Pay
Meals
Delivered 580 577 397 457 2,011
Served 598 501 445 377 1,921
Reimbursed 598 501 445 377 1,921
Total Loss -18 76 -48 80 90
IV Total Meals
Delivered 21,250 23,206 23,756 28,859 97,071
Served 20,573 22,465 22,989 28,370 94,397
Reimbursed 13,692 29,329 22,989 28,370 94,380
Not Reimbursed 6,881 -6,864 0 0 17
Total Loss 7,558 -6,123 767 489 2,691
Senior Nutrition Meals Budget Year 2017 - Summary
Commission Meeting Agenda
6/5/2018 2:00 PM
2018 - Coroner's Vehicles
Department:Central Services - Fleet Management
Department:Central Services - Fleet Management
Caption:Motion to approve a request from the Coroner’s Office to
replace two vehicles. Bid Item 18-191. (Approved by
Administrative Services Committee May 29, 2018)
Background:The Coroner’s Office is requesting to replace two older model
SUVs with two 2019 Ford Explorers. These vehicles will be
purchased using SPLOST VII. Bid tab sheets are attached for
your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star national electronic bid application for Midsize
SUV with the following results. Bid 18-191 Midsize SUV: 2019
Ford Explorer - Allan Vigil Ford = $30,277.00; Fairway Ford =
$30,372.00
Financial Impact:2 – 2019 Ford Explorers @ $30,277.00each for the Coroner’s
Office. The total purchase is $60,554.00. These vehicles will be
purchased with SPLOST VII funds. (ACCT# 328-03-1310/54-
22110)
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Approve the purchase of two 2019 Ford Explorer for the
Coroner’s Office.
Funds are
Available in the
Following
Accounts:
SPLOST VII 328-03-1310/54-22110
Cover Memo
REVIEWED AND APPROVED BY:
Central Services
Finance
Procurement
Law
Administrator
Clerk of Commission
Cover Memo
Department: Coroner Funds: SPLOST
BID 18-191
Year 2019 2019
Brand Ford Ford
Model F250 F250
Delivery Date 60-90days 90-120days
Base Price $25,390 $25,947
6.02 4X4 Drivetrain $ 2,300.00 $ 2,150.00
6.04 All Weather Floor Mats $ 117.00 $ 122.00
6.10'Rear Cargo Well Protector $ 95.00 $ 120.00
6.24 Delivery Fee $ 150.00 No Bid
7.02 Outlet Receptacle $ 55.00 $ 65.00
7.06 Window Tint $ 150.00 $ 135.00
7.08 Administrative Public Safety Package $ 2,020.00 $ 1,833.00
OPTIONS TOTAL $ 4,887.00 $ 4,425.00
BASE PRICE: $ 25,390.00 $ 25,947.00
TOTAL FOR OPTIONS AND BASE PRICE 30,277.00$ 30,372.00$
2018 Midsize Sport Utility Vehicle, 4-Door
Equipment included in base price:
3.5L V6 Engine EXT COLOR:
6 Speed Automatic Transmission BLACK
Power Steering INT COLOR:
Tilt/Cruise GRAY/BLACK
Power ABS Brakes
Aluminum Wheels
Power Windows/Locks/Mirrors
AM/FM/CD Radio
Bluetooth
A/C
Rear View Back Up Camera
Mini Spare Tire
Carpet with Mats
Cloth Bucket Seats Front
Second & Third Row folding Split Seat
Rear Window Defroster
Keyless Remote (4Total)
Power Driver Seat
Privacy Glass
Roll Stability Control
Fairway Ford
FOR ALL DEPARTMENTS- Midsize SUV-BIDS OPENED 4/27/18 @ 11:00
Allan Vigil Ford
5.01
Invitation to Bid
Sealed bids will be received at this office until Friday, April 27, 2018 @ 11:00 a.m. for furnishing:
Bid Item #18-191 Midsize SUV for Augusta, GA Central Services Department - Fleet Maintenance
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, April 13, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail
or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 22, 29, April 5, 12, 2018
Metro Courier March 22, 2018
Commission Meeting Agenda
6/5/2018 2:00 PM
2018 - RCSO Evidence Truck
Department:Central Services-Fleet Management
Department:Central Services-Fleet Management
Caption:Motion to approve the request from the Richmond County
Sheriff’s Office for the purchase of one Property Room truck.
Allan Vigil Ford Bid 18-184. (Approved by Administrative
Services Committee May 29, 2018)
Background:The Richmond County Sheriff’s Office is requesting to purchase
a 2018 Ford F150 to be used as the evidence truck for the
Sheriff’s Property Room. This vehicle will be purchased using
the Sheriff’s funds from unclaimed property (273). Bid tab
sheets are attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for Pickup Trucks 6,500 GVWR
with the following results: Bid 18-184 Pickup Truck
6,500GVWR: 2018 Ford F150 - Allan Vigil Ford - $27,908.00
Financial Impact:1 – 2018 Ford F150 @ $27,908.00 for the RCSO using Sheriff’s
funds. (ACCT# 273-03-2110/54-22210)
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Approve the purchase of 1 - Ford F150 for the RCSO-Property
Room
Funds are
Available in the
Following
Accounts:
Sheriff's Funds (273-03-2110/54-22210)
REVIEWED AND APPROVED BY:
Cover Memo
Central Services
Finance
Procurement
Law
Administrator
Clerk of Commission
Cover Memo
BID 18-184
Year 2018
Brand Ford
Model F150
Delivery Date
Base Price $19,987
6.01 5.0L V8 Flex Fuel engine $ 1,836.00
6.07 Super Cab (8 ft. bed) $ 3,375.00
6.15 Cab Steps (black) $ 262.00
6.18 Power Windows/locks/mirrors $ 1,088.00
6.20'Trailer Tow Package $ 555.00
6.36 Spray Bed Liner $ 375.00
6.44 Delivery Fee $ 125.00
7.04 Trailer Hitch $ 50.00
7.05 Trailer Wiring included
7.06 Trailer Ball $ 25.00
7.11 Backup Alarm $ 80.00
Additional Key $ 150.00
OPTIONS TOTAL $ 7,921.00
BASE PRICE: $ 19,987.00
TOTAL FOR OPTIONS AND BASE PRICE 27,908.00$
2018 Ford F-150 (1/2 ton)
Regular Cab, 6 Cyl, 4X2 SWB
EXT COLOR:
Equipment included in base price:INGOT SILVER
3.3L V6 flex fuel engine INT COLOR:
6 speed Automatic Transmission GRAY/BLACK
Factory Installed A/C
AM-FM Radio
Solar Tinted Glass
Power Steering/ABS Brakes
Rear View back up camera
Vynyl 40/20/40 Bench seat
Rubber Floor Covering
Full Size Spare/Step bumper
Auto Lamp Headlights
Short Bed (6.5 ft.)
6500 GVWR
P245/70RX17 Tires
Rain Sensing wipers
5.01
FOR ALL DEPARTMENTS- Pickup Truck 6500 GVWR-BIDS OPENED 4/13/18 @ 11:00
Allan Vigil Ford
Invitation to Bid
Sealed bids will be received at this office until Friday, April 13, 2018 @ 11:00 a.m. for furnishing:
Bid Item #18-183 Compact SUV for Augusta, GA Central Services Department - Fleet Maintenance
Bid Item #18-184 Pickup Truck 6500 GVW for Augusta, GA Central Services Department - Fleet Maintenance
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, March 23, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 1, 8, 15, 22, 2018
Metro Courier March 1, 2018
OFFICIAL
Bid Item #18-184 2018 Pickup Truck 6500GVWR
for Augusta, Georgia- Central Services Department-Fleet Division
Bid Due: Friday, April 13, 2018 @ 11:00 a.m.
VENDORS Allan Vigil
5790 Mount Zion Boulevard, Morrw, GA
Attachment B YES
E-Verify Number 94460
SAVE Form YES
Year 2018
Make FORD
Model F150
Approximate Delivery Schedule 10 TO 12 WEEKS
Vehicle/Optionals Required:
5.01
2018 Pickup Truck (1/2 ton)$19,987.00
6.01 5.0L V8 Flex Fuel Engine - 995 $1,836.00
6.02 3.5L V6 EcoBoost Engine – 99G $2,388.00
6.03 2.7L V6 EcoBoost – 99P $916.00
6.04 Long Bed (8ft) - 145 $285.00
6.05 Extended range fuel tank - 655 $410.00
6.06 Super Cab (6.5ft bed) – X1C $1,716.00
6.07 Super Cab (8ft bed) – X1CLong $3,375.00
6.08 4X4 Option (All Models) – F1E $1,995.00
6.09 Skid Plates – 413 $155.00
6.10 Fog Lights - 595 $135.00
6.11 Crew Cab XL SWB – W1Cs $3,365.00
6.12 Crew Cab XL LWB – W1Cl $5,325.00
6.13 Limited Slip Axle – XL9 $525.00
6.14 Tilt / Cruise – 50S $215.00
6.15 Cab Steps – Black – 18B $262.00
6.16 AM-FM-CD – 58B $262.00
6.17 Daytime Running Lights - 942 $42.00
6.18 Power Windows/Locks/Mirrors – 85A $1,088.00
6.19 Class IV Hitch (w/o tow pkg) – 53B $100.00
6.20 Trailer Tow Pkg – 53A $555.00
6.21 Trailer Tow Pkg (w/101A pkg) – 53A $916.00
6.22 Tow Mirrors w/ spotlights – 54Y/59S $495.00
6.23 XL w/Power W-L-M, SYNC, AM/FM/CD,
Cruise Control – 101A $2,075.00
6.24 Cruise Control & SYNC – 52P/50S $690.00
Total Number Specifications Mailed Out: 18
Total Number Specifications Download (Demandstar): 68
Total Electronic Notifications (Demandstar): 4
Total Number Specioficiation Mailed to Local Vendors: 2
Mandatory Pre-Bid/Telephone Conference: NA
Total packages submitted: 1
Total Non-Compliant: 0
2018 Pickup Truck 6500GVWR:
6.00 Manufacturer options:
Page 1 of 2
OFFICIAL
Bid Item #18-184 2018 Pickup Truck 6500GVWR
for Augusta, Georgia- Central Services Department-Fleet Division
Bid Due: Friday, April 13, 2018 @ 11:00 a.m.
VENDORS Allan Vigil
5790 Mount Zion Boulevard, Morrw, GA
Total Number Specifications Mailed Out: 18
Total Number Specifications Download (Demandstar): 68
Total Electronic Notifications (Demandstar): 4
Total Number Specioficiation Mailed to Local Vendors: 2
Mandatory Pre-Bid/Telephone Conference: NA
Total packages submitted: 1
Total Non-Compliant: 0
6.25 40-20-40 Cloth Split Bench – CG NC
6.26 Cloth Buckets w/Console – WG $275.00
6.27 Electric Brake Controller – 67T $265.00
6.28 Carpet w/Mats - 168 $140.00
6.29 XL SSV Package – 66S $49.00
6.30 XLT Package – 300A $4,763.00
6.31 Convenience Package for XLT – 301A $1,059.00
6.32 Aluminum Wheels & Bumpers – 86A $740.00
6.33 Box Side Steps – 63S $305.00
6.34 Tailgate Step – 63T $355.00
6.35 Reverse Sensing – 76R $255.00
6.36 Spray-In Bedliner – ATK $375.00
6.37 Convenience Package for XLT – 301A $1,059.00
6.38 Exterior Color Not Included in Base Price
Color: ___________$950.00
6.39 Exterior Color Not Included in Base Price
Color: ___________NC
6.40 [ ] Exterior Color Not Included in Base Price
Color: ___________NA
6.41 Interior Color Not Included in Base Price
Color: ___________NA
6.42 Interior Color Not Included in Base Price
Color: ___________NA
6.43 Interior Color Not Included in Base Price
Color: ___________NA
6.44 Delivery Fee per Vehicle $125.00
7.00 Outfitter's Specialty Items:
7.01 Fire extinguisher $55.00
7.02 Outlet receptacle $53.00
7.03 Toolbox $475.00
7.04 Trailer hitch $50.00
7.05 Trailer wiring INCLUDED
7.06 Trailer ball $25.00
7.07 Window tint, regular cab $125.00
7.08 Window tint, extended cab $145.00
7.09 Window tint, crew cab $165.00
7.10 Add on step $185.00
7.11 Backup alarm $80.00
7.12 Drill Free Light Bar Cab Mount $690.00
7.13 LED top mount light $690.00
7.14 County Emergency Equipment Package $792.00
7.15 Fire Emergency Equipment Package $1,773.00
Page 2 of 2
Commission Meeting Agenda
6/5/2018 2:00 PM
2018 - Recreation and Engineering F250s
Department:Central Services-Fleet Management
Department:Central Services-Fleet Management
Caption:Motion to approve the request for 1 – Recreation - Trees and
Landscape Vehicle and 1 – Engineering - Maintenance Vehicle.
Allan Vigil Ford Bid Item 18-186. (Approved by
Administrative Services Committee May 29, 2018)
Background:Recreation-Trees and Landscape and Engineering-Maintenance
are requesting to replace older model trucks with a 2018 Ford
F250s. These vehicles will be purchased using Capital Outlay
(272). Vehicle Evaluation and Bid tab sheets are attached for
your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for Pickup Truck 9,800GVWR
with the following results: Recreation: Bid 18-186 Pickup Truck
9,800 GVWR: 2018 Ford F250 - Allan Vigil Ford – $27,523.00;
Fairway Ford - $29,163.00 Engineering-Maintenance: Bid 18-
186 Pickup Truck 9,800GVWR: 2018 Ford F250 - Allan Vigil
Ford – $29,038; Fairway Ford - $29,588.00
Financial Impact:1 – 2018 Ford F250 @ $27,523.00 for the Recreation-T&L
Division and 1 – 2018 Ford F250 @ $29,038.00 for the
Engineering-Maintenance. The total purchase is $56,561.00.
These vehicles will be purchased using Capital Outlay. (ACCT#
272-01-6440/54-22210)
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Approve the request for 1 – Recreation-Trees and Landscape
Vehicle and 1 – Engineering-Maintenance Vehicle
Funds are
Available in the
Capital Outlay (272-01-6440/54-22210)
Cover Memo
Following
Accounts:
REVIEWED AND APPROVED BY:
Central Services
Finance
Procurement
Law
Administrator
Clerk of Commission
Cover Memo
Department: Engineering-Maintenance Funds: Capital Outlay
BID 18-186
Year 2019 2019
Brand Ford Ford
Model F250 F250
Delivery Date 90-120 90-120
Base Price $21,670 $21,986
6.07 Crew Cab Long Bed $ 3,475.00 $ 3,480.00
6.11 Cab Steps $ 355.00 $ 355.00
6.21 Power Windows/Locks/Mirrors $ 1,050.00 $ 1,340.00
6.27 Spray-in Bed Liner $ 375.00 $ 420.00
6.28 Tailgate Step $ 345.00 $ 420.00
6.39 Delivery Fee $ 150.00 N/C
7.01 Fire Extinguisher $ 55.00 N/C
7.03 Tool Box $ 425.00 $ 395.00
7.05 Trailer Wiring STD $ 95.00
7.06 Trailer Ball $ 25.00 N/C
7.09 Window Tint, crew cab $ 155.00 $ 165.00
7.14 County Emergency Package $ 808.00 $ 782.00
Additional Key $ 150.00 $ 150.00
OPTIONS TOTAL $ 7,368.00 $ 7,602.00
BASE PRICE: $ 21,670.00 $ 21,986.00
TOTAL FOR OPTIONS AND BASE PRICE 29,038.00$ 29,588.00$
2018/2019 Ford F250 9800GVWR
V8, Long Bed, 4X2, Reg Cab EXT COLOR:
OXFORD
WHITE
Equipment included in base price:INT COLOR:
6.2L V8 Gasoline/E85 Engine GRAY/BLACK
6 Speed Automatic Transmission
A/C
AM-FM Radio
Power Steering
Pwer ABS Brakes
Vynyl 40/20/40 Bench seat
Rubber Floor Covering
Full Size Spare Tire
Rear Step Bumper
Solar Tinted Glass
Trailer Wiring Harness
Receiver Hitch (12.k)
Tilt Steering Wheel
Rear View Camera
Electric Shift (4X4 Only)
5.01
Fairway FordAllan Vigil Ford
FOR ALL DEPARTMENTS- Pickup Truck 9800 GVWR-BIDS OPENED 4/20/18 @ 11:00
Department: Engineering-Maintenance Funds: Capital Outlay
BID 18-186
Year 2019 2019
Brand Ford Ford
Model F250 F250
Delivery Date 90-120 90-120
Base Price $21,670 $21,986
6.07 Crew Cab Long Bed $ 3,475.00 $ 3,480.00
6.11 Cab Steps $ 355.00 $ 355.00
6.21 Power Windows/Locks/Mirrors $ 1,050.00 $ 1,340.00
6.27 Spray-in Bed Liner $ 375.00 $ 420.00
6.28 Tailgate Step $ 345.00 $ 420.00
6.39 Delivery Fee $ 150.00 N/C
7.01 Fire Extinguisher $ 55.00 N/C
7.03 Tool Box $ 425.00 $ 395.00
7.05 Trailer Wiring STD $ 95.00
7.06 Trailer Ball $ 25.00 N/C
7.09 Window Tint, crew cab $ 155.00 $ 165.00
7.14 County Emergency Package $ 808.00 $ 782.00
Additional Key $ 150.00 $ 150.00
OPTIONS TOTAL $ 7,368.00 $ 7,602.00
BASE PRICE: $ 21,670.00 $ 21,986.00
TOTAL FOR OPTIONS AND BASE PRICE 29,038.00$ 29,588.00$
2018/2019 Ford F250 9800GVWR
V8, Long Bed, 4X2, Reg Cab EXT COLOR:
OXFORD
WHITE
Equipment included in base price:INT COLOR:
6.2L V8 Gasoline/E85 Engine GRAY/BLACK
6 Speed Automatic Transmission
A/C
AM-FM Radio
Power Steering
Pwer ABS Brakes
Vynyl 40/20/40 Bench seat
Rubber Floor Covering
Full Size Spare Tire
Rear Step Bumper
Solar Tinted Glass
Trailer Wiring Harness
Receiver Hitch (12.k)
Tilt Steering Wheel
Rear View Camera
Electric Shift (4X4 Only)
5.01
Fairway FordAllan Vigil Ford
FOR ALL DEPARTMENTS- Pickup Truck 9800 GVWR-BIDS OPENED 4/20/18 @ 11:00
Invitation to Bid
Sealed bids will be received at this office until Friday, April 20, 2018 @ 11:00 a.m. for furnishing:
Bid Item #18-186 Pickup Truck 9800GVWR for Augusta, GA Central Services Department - Fleet Maintenance
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, April 6, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail
or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 15, 22, 29, April 5, 2018
Metro Courier March 15, 2018
OFFICIAL
VENDORS
Allan Vigil
6790 Mount Zion Blvd
Morrw, GA 30260
Fairway Ford
4333 Washington Rd
Evans, GA 30809
Attachment B Yes Yes
E-Verify Number 94460 689847
SAVE Form Yes Yes
Year 2019 2019
Make Ford Ford
Model F250 F250
Approximate Delivery Schedule 90-120 days 90-120 ARO
5.01
2018/2019 Pickup Truck 9800 (3/4 ton)$21,670.00 $21,985.72
6.01 6.7L V8 Diesel Engine – 99T $8,395.00 $9,120.00
6.02 4X4 Option – F2B $2,600.00 $3,240.00
6.03 Skid Plates (4X4 Only) $95.00 $145.00
6.04 LT245 All Terrain Tires $160.00 $195.00
6.05 Super Cab Long Bed-X20I $2,325.00 $3,100.00
6.06 Super cab short Bed-X20S $2,110.00 $2,930.00
6.07 Crew Cab Long Bed – W20I $3,475.00 $3,480.00
6.08 Crew Cab Short Bed-W20S $3,300.00 $3,260.00
6.09 Roof Clearance Lights $89.00 $126.00
6.10 Cruise Control $225.00 $285.00
6.11 Cab steps $355.00 $355.00
6.12 AM-FM-CD $525.00 $589.00
Pickup Truck 9800GVWR:
Total Number Specifications Mailed Out: 18
Total Number Specifications Download (Demandstar): 2
Total Electronic Notifications (Demandstar): 55
Total Number Specifications Mailed to Local Vendors: 2
Mandatory Pre-Bid/Telephone Conference: NA
Total packages submitted: 2
Total Non-Compliant: 0
Vehicle/Optionals Required:
6.00 Manufacturer options:
Bid Opening Item #18-186 Pickup Truck 9800 GVW
for Augusta, Georgia- Central Services Department-Fleet Division
Bid Due: Friday, April 20, 2018 @ 11:00 a.m.
Page 1 of 4
OFFICIAL
VENDORS
Allan Vigil
6790 Mount Zion Blvd
Morrw, GA 30260
Fairway Ford
4333 Washington Rd
Evans, GA 30809
Total Number Specifications Mailed Out: 18
Total Number Specifications Download (Demandstar): 2
Total Electronic Notifications (Demandstar): 55
Total Number Specifications Mailed to Local Vendors: 2
Mandatory Pre-Bid/Telephone Conference: NA
Total packages submitted: 2
Total Non-Compliant: 0
Bid Opening Item #18-186 Pickup Truck 9800 GVW
for Augusta, Georgia- Central Services Department-Fleet Division
Bid Due: Friday, April 20, 2018 @ 11:00 a.m.
6.13 Limited Slip Axle $365.00 $485.00
6.14 Engine Block Heater $85.00 $135.00
6.15 PTO Transmission $270.00 $335.00
6.16 Trailer Brake Controller $255.00 $325.00
6.17 Daytime Running Lights - 942 $42.00 $58.00
6.18 Reverse Aid sensor $235.00 $295.00
6.19 XL Value Package $945.00 $235.00
6.20 Ford SYNC $525.00 $525.00
6.21 Power Windows $1,050.00 $1,340.00
6.22 Aluminum Wheels n/a $1,135.00
6.23 Cloth 40/20/40 Bench Seat $295.00 $415.00
6.24 Dual Alternators (Diesel Only)$331.00 $235.00
6.25 200 Amp HD Alternator $80.00 $128.00
6.26 Upfitter Switches $160.00 $225.00
6.27 Spray-in Bedliner $375.00 $420.00
6.28 Tailgate Step $345.00 $430.00
6.29 Bed & Camera Delete 249. credit 625. credit
6.30 Spring package for bed delete $115.00 $185.00
6.31 Rearview Camera (bed delete)$378.00 $495.00
6.32 CNG/Propnae Prep Package $310.00 $490.00
Page 2 of 4
OFFICIAL
VENDORS
Allan Vigil
6790 Mount Zion Blvd
Morrw, GA 30260
Fairway Ford
4333 Washington Rd
Evans, GA 30809
Total Number Specifications Mailed Out: 18
Total Number Specifications Download (Demandstar): 2
Total Electronic Notifications (Demandstar): 55
Total Number Specifications Mailed to Local Vendors: 2
Mandatory Pre-Bid/Telephone Conference: NA
Total packages submitted: 2
Total Non-Compliant: 0
Bid Opening Item #18-186 Pickup Truck 9800 GVW
for Augusta, Georgia- Central Services Department-Fleet Division
Bid Due: Friday, April 20, 2018 @ 11:00 a.m.
6.33 Exterior Color Not in Base Price
Color: ___________$650.00 N/C
6.34 Exterior Color not in Base
Color: ___________$650.00 N/C
6.35 Exterior Color not in Base
Color: ___________$650.00 N/C
6.36 Interior Color not in Base
Color: ___________$650.00 N/C
6.37 Interior Color not in Base
Color: ___________$650.00 N/C
6.38 Interior Color Not Included in Base
Price Color: ___________$650.00 N/C
6.39 Delivery Fee per Vehicle $150.00 N/C
7.01 Fire extinguisher $55.00 N/C
7.02 Outlet receptacle $55.00 N/C
7.03Toolbox $425.00 $395.00
7.04 Trailer hitch $50.00 $395.00
7.05 Trailer wiring Standard $95.00
7.06 Trailer ball $25.00 N/C
7.07 Window tint, regular cab $125.00 $125.00
7.08 Window tint, extended cab $140.00 $145.00
7.09 Window tint, crew cab $155.00 $165.00
7.10 Add on step $200.00 $495.00
7.11 Backup alarm $65.00 $65.00
7.12 Drill Free Light Bar Cab Mount $690.00 $660.00
7.13 LED top mount light $690.00 $670.00
7.00 Outfitter's Specialty Items:
Page 3 of 4
OFFICIAL
VENDORS
Allan Vigil
6790 Mount Zion Blvd
Morrw, GA 30260
Fairway Ford
4333 Washington Rd
Evans, GA 30809
Total Number Specifications Mailed Out: 18
Total Number Specifications Download (Demandstar): 2
Total Electronic Notifications (Demandstar): 55
Total Number Specifications Mailed to Local Vendors: 2
Mandatory Pre-Bid/Telephone Conference: NA
Total packages submitted: 2
Total Non-Compliant: 0
Bid Opening Item #18-186 Pickup Truck 9800 GVW
for Augusta, Georgia- Central Services Department-Fleet Division
Bid Due: Friday, April 20, 2018 @ 11:00 a.m.
7.14 County Emergency Equipment
Package $808.00 $782.00
Page 4 of 4
Commission Meeting Agenda
6/5/2018 2:00 PM
2018 - Utilities - Engineering Vehicles
Department:Central Services-Fleet Management
Department:Central Services-Fleet Management
Caption:Motion to approve a request from the Utilities Department for
two pickup trucks and one midsize SUV for Utilities-
Engineering Division vehicles. Allan Vigil Ford Bid Item 18-
183 and Bid Item 18-184.(Approved by Administrative
Services Committee May 29, 2018)
Background:The Utilities-Engineering Division is requesting the acquisition
of two Ford F150s for two recently hired engineering techs and
one Ford Escape. Two employees of the Engineering Division
took positions in Utilities-Facilities Maintenance Division and
one employee transferred to Utilities-Fort Gordon. When they
transferred they took their assigned vehicles leaving the
Engineering Division short two trucks and one SUV. This was
submitted with their budget submission in 2017 for 2018. These
vehicles will be purchased using the GMA Lease Program (631).
Bid tab sheets are attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for Compact SUV’s and Pickup
Truck 6,500GVWR with the following results: Bid 18-183
Compact SUV: 2018 Ford Escape - Allan Vigil Ford -
$25,296.00. Bid 18-184 Pickup Truck 6,500GVWR: 2018 Ford
F150 - Allan Vigil Ford - $29,316.00
Financial Impact:1 – 2018 Ford Escape @ $25,296.00 and 2 – 2018 Ford F150 @
$29,316.00 each = $58,632.00. The total purchase is $83,928.00.
These vehicles will be purchased through the Georgia Municipal
Association lease-to-own program with 3 annual payments of
$27,976.00each. (ACT #: 631-10-1110-54-99631)
Alternatives:(1) Approve the request; (2) Do not approve the request Cover Memo
Recommendation:Approve the purchase of 1 Ford Escape and 2- Ford F-150
pickup trucks for Utilities-Engineering.
Funds are
Available in the
Following
Accounts:
GMA Lease Program (631-10-1110/54-99631)
REVIEWED AND APPROVED BY:
Central Services
Finance
Procurement
Law
Administrator
Clerk of Commission
Cover Memo
2017 6,000 GVW TRUCKS
Department: Utilities-Engineering Funds: Deparment - GMA Lease
BID 18-183 - Compact SUV Allan Vigl
Ford
Year 2018
Brand Ford
Model Escape
Delivery Date
5.03 County Department Package $21,137.00
6.02 1.5L Engine with 4X4 3,649.00$
6.05 Delivery Fee 120.00$
6.06 Cargo Area Mat 85.00$
6.09 All Weather Floor Mats 72.00$
6.10 Reverse Sensing 233.00$
Total $25,296.00
EXT COLOR:
OXFORD WHITE Total Units 1
INT COLOR:
GRAY/BLACK Grand Total $25,296.00
FOR ALL DEPARTMENTS: Compact SUV BID OPENING: 04/13/18 @11:00
Department: Utilities-Engineering Funds: Department-GMA Lease
BID 18-184
Year 2018
Brand Ford
Model F150
Delivery Date
Base Price $19,987
6.01 5.0L V8 Flex Fuel engine $ 1,836.00
6.06 Super Cab (6.5 ft. bed) $ 1,716.00
6.08 4X4 Option (all models) $ 1,995.00
6.09 Skid Plates $ 155.00
6.14 Tilt/Cruise $ 215.00
6.15 Cab Steps (black) $ 262.00
6.18 Power Windows/locks/mirrors $ 1,088.00
6.36 Spray Bed Liner $ 375.00
6.44 Delivery Fee $ 125.00
7.03 Tool Box $ 475.00
7.08 Window Tint, ext cab $ 145.00
7.14 County Emergency Package $ 792.00
Additional Key $ 150.00
OPTIONS TOTAL $ 9,329.00
BASE PRICE: $ 19,987.00
TOTAL FOR OPTIONS AND BASE PRICE 29,316.00$
2018 Ford F-150 (1/2 ton)
Regular Cab, 6 Cyl, 4X2 SWB EXT COLOR:
OXFORD
WHITE
Equipment included in base price:INT COLOR:
3.3L V6 flex fuel engine GRAY/BLACK
6 speed Automatic Transmission
Factory Installed A/C
AM-FM Radio
Solar Tinted Glass
Power Steering/ABS Brakes
Rear View back up camera
Vynyl 40/20/40 Bench seat
Rubber Floor Covering
Full Size Spare/Step bumper
Auto Lamp Headlights
Short Bed (6.5 ft.)
6500 GVWR
P245/70RX17 Tires
Rain Sensing wipers
5.01
FOR ALL DEPARTMENTS- Pickup Truck 6500 GVWR-BIDS OPENED 4/13/18 @ 11:00
Allan Vigil Ford
Commission Meeting Agenda
6/5/2018 2:00 PM
Housing and Community Development Projects
Department:
Department:
Caption:Motion to approve holding a workshop on information from
HCD Director regarding 5-year history of HUD allocations,
expenditures and activity listings on Tuesday, June 19, 2018 at
12 Noon. (Approved by Administrative Services Committee
May 29, 2018)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT
** 2017 AFFORDABLE HOUSING ACTIVITY **
Name of Project Sibley Street Project 946 Wrightsboro
Road Aubern Hills 1435 Wrightsboro
Road Holly Street East Eleventh Street Summer Street
2729A Wheeler
Road Sand Ridge
Project Description
Permanent
Supportive Housing
Residential
Rehab
Residential
Subdivision
New Construction 3
Bedrooms
Residential
Subdivision
Residential New
Construction
Residential New
Construction
Residential New
Construction
Residential New
Construction
Developmental
Node N/A Rehab
Aubern @ Barton
Chapel Infill Holly Street Infill Infill Infill Sand Ridge
Ownership / Rental
Rental-Homeless
Prevention Rental Rental Ownership Ownership Ownership Ownership Ownership Ownership
Housing Type
(sf/mf)Single - no family SF MF SF SF SF SF SF SF
Available Number
of Units/Lots 8 1 23 1 2 2 2 1 4
CDBG / Bond /
Other CDBG, NSP, Other HOME NSP /HOME HOME HOME / Bond HOME HOME HOME HOME
Amount CDBG $113,316 $121,825 $1,109,472.00 $150,437.00 $303,013.00 $146,456 100,000.00 $146,891 $251,832
Total Development
Cost $1.7 Million $153,184 $1,109,596.00 $180,000.00 $305,353.00 $299,008 127,568.50 $170,000 $651,000
Developer CSRA EoA LWDC
Community
Development
Collaborative 30901 Dev Corp Antioch Ministries LWDC LWDC
Sand Hills Urban
Development
Sand Hills Urban
Development
Status 100% Complete Leased
Phase 1-8 units 100%
Leased Complete - Sold Complete Sold Complete-Sold Complete-Sold Complete - Sold Complete-Sold
Rental
Home-
ownership
Total Completed 17 12
Created by HCD
May 2018
HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT
** 2018 AFFORDABLE HOUSING ACTIVITY **
Name of Project Sand Ridge Eleventh St / Florence
Ave Townhouses 30 Ash St. 802 Perry Ct. Kingston Court Sand Hills Dover Lyman Holley Street CHIP Aubern Hills Phase II 1225 Perry Ave. 1242 Pine St.
Community
Residences
Project Description
Residential New
Construction
Residential New
Construction
Residential New
Construction
Residential New
Construction
Residential New
Construction
Reisdential New
Construction
Residential New
Construction
Residential New
Construction
Residential New
Construction
Residential New
Construction
Residential New
Construction
Residential New
Construction
Permanent
Supportive Housing
Developmental Node Sand Ridge Infill Twiggs Circle Infill LWB Holley Street Infill Infill Infill LWB Infill LWB Aubern @ Barton Chapel Infill LWB Infill LWB Infill
Ownership / Rental Ownership Ownership Ownership Ownership Ownership Ownership Ownership Ownership Ownership Rental Ownership Ownership
Rental-Homeless
Prevention
Housing Type (sf/mf)SF MF SF SF SF SF SF SF SF MF SF SF MF
Available Number of
Units/Lots 3 5 1 1 4 4 2 1 5 23 1 1 7
CDBG / Bond / Other HOME HOME HOME HOME HOME HOME HOME HOME DCA/HOME HOME/FHLBAtl/Other HOME HOME Other
Amount $274,200 Est. $700,000 $171,232 $70,310.08
Est. $160,000 1st 2
units Est. $240,000 Est. $160,000 Est. $100,000 $274,000 $450,000 $125,000 $150,000 $439,000
Total Development Cost $550,000 Est. $700,000 $171,232 $140,000
Est $320,000 1st 2
units Est. $480,000 Est. $320,000 Est. $150,000 $939,000 $600,000 $125,000 $150,000 $439,000
Developer
Sand Hills Urban
Development
Community Development
Collaborative Antioch Ministries LWDC Antioch Ministries
Sand Hills Urban
Development
Sand Hills Urban
Development 30901 Development Corp AHCD Partnership
Community Development
Collaborative/AHCD
Partnership AHCD Partnership AHCD Partnership AMI, EACDC
Status
1 under contract; 1
under construction
w/pre-approved
buyer; 1 pre-
development Pre-development Under Construction Pre-Development Pre-Development Pre-Development Pre-Development Pre-Development Pre-Development
Pre-Development (Phase I -
8 units 100% leased; 2nd
phase 8 units) Pre-Development Pre-Development
1st 4 Units under
construction; 3 units
pre-development
Rental Homeownership
Total 15 27
.
Created by HCD
May 2018
Augusta Housing and Community Development Department
Balance
$135,265.98
$0.00
$0.00
$0.00
$0.00
$0.00
$135,265.98
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$135,265.98
Total HOPWA Funding for Housing and Services $402,211.46
TOTAL 2013 ONE YEAR ACTION PLAN BUDGET $3,206,350.33
Total Funding for Housing Development
$111,372.26Total Funding for Planning & Grants Administration
HOPWA Program Administration
Total HOPWA for Program Activities $389,810.63
Housing Opportunities for Persons with AIDS Grant - Program Administration
$12,400.83
Total ESG Funding for Homeless Services $125,715.00
Housing Opportunities for Persons with AIDS Grant - Program Activities
Total Street Outreach/Shelter Operations $67,859.97
Emergency Solutions Grant - Program Administration
Total Funding for ESG Admin $9,428.63
Total Street Outreach/Shelter Operations $48,426.40
Emergency Solutions Grant - Street Outreach/Shelter Operations
Total HOME Funding for Housing Development $244,094.66
Emergency Solutions Grant - Rapid Rehousing and Homelessness Prevention
$669,942.98
Community Development Block Grant - Economic Development Programs
HOME Investment Partnership Grant - Housing
$132,722.40
HOME Investment Partnership Grant - Program Administration
Total Funding for Planning & Grants Administration $400,706.45
Total CDBG Funding for Program Activities $2,434,329.33
Note: Public facilities project is currently underway (Salvation Army Shelter bathroom renovation).
2013 One Year Action Plan - Program Allocations Summary
Community Development Block Grant - Public Facility Programs
Community Development Block Grant - Public Service Budget
Total Funding for Public Services $223,672.63
Community Development Block Grant - Housing Development Programs
Total funding for Public Facility Programs $148,422.94
Community Development Block Grant - Special Purpose Programs
Total funding for Special Purpose Programs $929,623.76
Total Funding for Economic Development Programs $61,960.82
Community Development Block Grant - Planning & Grants Administration
Total Funding for Housing Development Programs
Created:
May 2018
Augusta Housing and Community Development Department
Balance
$140,000.00
$205,674.18
$0.00
$0.00
$0.00
$0.00
$345,674.18
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$93,067.01
$0.00
$93,067.01
$438,741.19
Total funding for Special Purpose Programs $452,054.98
Community Development Block Grant - Public Facility Programs
Total funding for Public Facility Programs $190,000.00
Community Development Block Grant - Public Facility Programs
Community Development Block Grant - Public Service Budget
Total Funding for Public Services $229,195.41
Community Development Block Grant - Housing Development Programs
Total Funding for Housing Development Programs $1,142,905.49
Emergency Solutions Grant - Street Outreach/Shelter Operations
Total Street Outreach/Shelter Operations
Community Development Block Grant - Economic Development Programs
Total Funding for Economic Development
Programs
$0.00
Community Development Block Grant - Planning & Grants Administration
Total Funding for Planning & Grants
Administration
$380,644.00
Total CDBG Funding for Program Activities $2,394,799.88
HOME Investment Partnership Grant - Housing
Total Funding for Housing Development $299,477.30
HOME Investment Partnership Grant - Program Administration
Total Funding for Planning & Grants
Administration
$73,379.10
Total HOME Funding for Housing Development $372,856.40
Emergency Solutions Grant - Program Administration
Total Funding for ESG Admin $10,716.00
Note: Public facilities project is underway and currently in pre-development stage (ALAS indigent clinic).
Total ESG Funding for Homeless Services $142,879.99
2014 One Year Action Plan - Program Allocations Summary
Total HOPWA Funding for Housing and Services $987,458.38
TOTAL 2014 ONE YEAR ACTION PLAN BUDGET $3,897,994.00
Housing Opportunities for Persons with AIDS Grant - Program Activities
Total HOPWA for Program Activities $959,456.38
Housing Opportunities for Persons with AIDS Grant - Program Administration
HOPWA Program Administration $28,002.00
Emergency Solutions Grant - Rapid Rehousing and Homelessness Prevention
Total Street Outreach/Shelter Operations $46,295.93
$85,868.06
Created:
May 2018
Augusta Housing and Community Development Department
Balance
$0.00
$0.00
$0.00
$0.00
$0.00
$8,655.25
$8,655.25
$5,179.02
$0.00
$5,179.02
$0.00
$0.00
$0.00
$0.00
$317,458.87
$0.00
$317,458.87
$331,293.14
2015 One Year Action Plan - Program Allocations Summary
Total funding for Special Purpose Programs $24,483.00
Community Development Block Grant - Public Facility Programs
Total funding for Public Facility Programs
Community Development Block Grant - Special Purpose Programs
Community Development Block Grant - Public Service Budget
Total Funding for Public Services $196,717.83
Community Development Block Grant - Housing Development Programs
Total Funding for Housing Development Programs $1,174,217
Community Development Block Grant - Economic Development Programs
Total Funding for Economic Development Programs $0
Community Development Block Grant - Planning & Grants Administration
Total Funding for Planning & Grants Administration $367,999
Total CDBG Funding for Program Activities $1,763,417
HOME Investment Partnership Grant - Housing
Total Funding for Housing Development $405,185.43
HOME Investment Partnership Grant - Program Administration
Total Funding for Planning & Grants Administration $67,347.10
Total HOME Funding for Housing Development $472,533
Emergency Solutions Grant - Rapid Rehousing and Homelessness Prevention
Total Street Outreach/Shelter Operations $91,298
Emergency Solutions Grant - Street Outreach/Shelter Operations
Total Street Outreach/Shelter Operations $49,135
Emergency Solutions Grant - Program Administration
Total Funding for ESG Admin $11,386
Total ESG Funding for Homeless Services $151,819
Total HOPWA Funding for Housing and Services $1,072,089
TOTAL 2015 ONE YEAR ACTION PLAN BUDGET $3,459,858
Housing Opportunities for Persons with AIDS Grant - Program Activities
Total HOPWA for Program Activities $1,043,946
Housing Opportunities for Persons with AIDS Grant - Program Administration
HOPWA Program Administration $28,143.00
Created:
May 2018
Augusta Housing and Community Development Department
Balance
$0.00
$48,614.01
$2,858.45
$118,730.00
$0.00
$20,000.00
$190,202.46
$342,574.61
$0.00
$342,574.61
$28,989.26
$10,013.97
$0.00
$39,003.23
$682,218.79
$682,218.79
$1,253,999.09
2016 One Year Action Plan - Program Allocations Summary
Total funding for Special Purpose Programs $720,086.54
Community Development Block Grant - Poverty Reduction Programs
Total funding for Poverty Reduction Programs $0.00
Community Development Block Grant - Special Purpose Programs
Community Development Block Grant - Public Service Budget
Total Funding for Public Services $214,971.00
Community Development Block Grant - Housing Development Programs
Total Funding for Housing Development Programs $516,989.71
Community Development Block Grant - Economic Development Programs
Total Funding for Economic Development Programs $0.00
Community Development Block Grant - Planning & Grants Administration
Total Funding for Planning & Grants Administration $365,178.00
Total CDBG Funding for Program Activities $1,817,225.25
HOME Investment Partnership Grant - Housing
Total Funding for Housing Development $1,625,726.76
HOME Investment Partnership Grant - Program Administration
Total Funding for Planning & Grants Administration $72,288.00
Total HOME Funding for Housing Development $1,698,014.76
Emergency Solutions Grant - Rapid Rehousing and Homelessness Prevention
Total Street Outreach/Shelter Operations $54,683.00
Emergency Solutions Grant - Street Outreach/Shelter Operations
Total Street Outreach/Shelter Operations $86,040.00
Emergency Solutions Grant - Program Administration
Total Funding for ESG Admin $11,409.98
Total ESG Funding for Homeless Services $152,132.98
Total HOPWA Funding for Housing and Services $1,011,412.97
TOTAL 2016 ONE YEAR ACTION PLAN BUDGET $4,678,786.00
Housing Opportunities for Persons with AIDS Grant - Program Activities
Total HOPWA for Program Activities $979,944.97
Housing Opportunities for Persons with AIDS Grant - Program Administration
HOPWA Program Administration $31,468.00
Created:
May 2018
Augusta Housing and Community Development Department
Balance
$81,768.64
$94,268.60
$73,458.00
$129,457.79
$200,000.00
$30,000.00
$608,953.03
$868,286.50
$67,793.00
$936,079.50
$25,000.00
$39,561.00
$0.00
$64,561.00
$896,699.51
$0.00
$896,699.51
$2,506,293.04
2017 One Year Action Plan - Program Allocations Summary
Total funding for Special Purpose Programs $94,268.60
Community Development Block Grant - Poverty Reduction Programs
Total funding for Poverty Reduction Programs $157,114.40
Community Development Block Grant - Special Purpose Programs
Community Development Block Grant - Programmatic Contingency Budget
Total Funding for Programmatic Contingency
Services
$73,458.00
Community Development Block Grant - Housing Development Programs
Total Funding for Housing Development Programs $939,330.00
Community Development Block Grant - Economic Development Programs
Total Funding for Economic Development Programs $200,000.00
Community Development Block Grant - Planning & Grants Administration
Total Funding for Planning & Grants Administration $335,179.00
Total CDBG Funding for Program Activities $1,799,350.00
HOME Investment Partnership Grant - Housing
Total Funding for Housing Development $871,315.00
HOME Investment Partnership Grant - Program Administration
Total Funding for Planning & Grants Administration $71,902.00
Total HOME Funding for Housing Development $943,217.00
Emergency Solutions Grant - Rapid Rehousing and Homelessness Prevention
Total Street Outreach/Shelter Operations $75,000.00
Emergency Solutions Grant - Street Outreach/Shelter Operations
Total Street Outreach/Shelter Operations $64,561.00
Emergency Solutions Grant - Program Administration
Total Funding for ESG Admin $11,315.00
Total ESG Funding for Homeless Services $150,876.00
Total HOPWA Funding for Housing and Services $1,058,968.00
TOTAL 2017 ONE YEAR ACTION PLAN BUDGET $3,952,411.00
Housing Opportunities for Persons with AIDS Grant - Program Activities
Total HOPWA for Program Activities $1,027,500.00
Housing Opportunities for Persons with AIDS Grant - Program Administration
HOPWA Program Administration $31,468.00
Created:
May 2018
Housing & Community Development Department
Hawthorne E. Welcher, Jr. Shawn L. Edwards
Director Deputy Director
Housing and Community Development
925 Laney Walker Blvd., 2nd Floor - Augusta, GA 30901
(706) 821-1797 – Fax (706) 821-1784
www.augustaga.gov
Memorandum
TO: COMMISSIONER MARION WILLIAMS
THRU: LENA BONNER, CLERK OF COMMISSION
CC: AUGUSTA, GA. COMMISSION
MAYOR HARDIE DAVIS, JR.
JANICE ALLEN JACKSON, ADMINSTRATOR
FROM: HAWTHORNE WELCHER, JR., HCD DIRECTOR
DATE: MAY 21, 2018
RE: COMMISSIONER M. WILLIAMS’S REQUEST
Pursuant to your request for HUD information, please find enclosed the following…
1. HUD Annual Allocation Expenditure Listing (last 5 years of Annual Action Plans)
a. Remaining Balances reflect unexpended funds remaining from specific activities
previously approved as part of the corresponding years’ Annual Action Plans
b. Remaining balances are encumbered by Augusta’s HUD-approved Citizen Participation
Plan, which requires a formal ‘reprogramming’ process to alter the Scope, Area,
Location, Project Sponsor or intended Beneficiary of the previously approved activity.
HUD instructs that substantial amendments to Action Plans provide information to
citizens when programs are impacted by the reallocation of prior year funds, as HCD is
striving to keep these occurrences to a minimum, and reconcile them through annual
reprogramming processes moving forward
c. All HUD grant funds are allocated on a Grant Based Accounting basis, and must be
expended within a certain timeframe in which they were allocated to Augusta, GA
(CDBG-7yrs, HOME-4yrs, HOPWA-3yrs, & ESG-2yrs)
2. Affordable Housing Activity Listings
a. Listings show affordable housing units developed ’17 &’18 w/ HUD funding ONLY
b. Listings show partnerships with area Non Profits/CHDOs
c. Listings do not include Laney Walker/Bethlehem housing units
Thanks and if you have any additional questions or concerns, please do not hesitate to give
me a call at (706) 564-4203.
Attachments
Commission Meeting Agenda
6/5/2018 2:00 PM
Unsolicited Proposals
Department:Procurement
Department:Procurement
Caption:Motion to reject Unsolicited Proposal: RFPUP 18-001 Strategic
Sourcing, Expense Reduction & Change Management Advisory
Services. (Approved by Administrative Services Committee
May 29, 2018)
Background:Georgia Governor Nathan Deal signed into law new public-
private partnership (P3) legislation, the Partnership for Public
Facilities and Infrastructure Act (SB 59) (hereinafter referred to
as “the Act”) on May 5, 2015. The Act allows state and local
government entities to partner with private entities on
“qualifying projects,” broadly meaning any project deemed to
meet a public purpose or public need and satisfying those
requirements set forth under the Act. On July 11, 2017 approved
the conceptual model of Public-Private Partnership (P3) and on
July 18, 2017 (second reading), the Augusta Commission
adopted the model guidelines from the Partnership for Public
Facilities and Infrastructure Act of 2015 Guidelines Committee.
The referenced unsolicited proposal was reviewed by an
Advisory Committee in accordance with guidelines set by
Georgia. The determination of the Committee’s review is to
reject RFPUP 18-001 unsolicited proposal as referenced above.
Analysis:RFPUP 18-001 Strategic Sourcing, Expense Reduction &
Change Management Advisory Services was received from PGV
Advisors on March 28, 2018 at 9:56 am. The committee found
that the reasons for rejecting the proposal are: • It is not Unique,
innovative, and meritorious methods, approaches, or concepts
demonstrated by the proposal that relate Augusta's mission. •
Did not Includes sufficient detail to permit a determination that
Government support could be worthwhile and the proposed
work could benefit the agency's research and development or
other mission responsibilities; and • Augusta has received
various request from other vendors in the past and currently
receives similar requests. • Augusta create an internal
Cover Memo
department to collect “bad debt” • The submittal MUST be a
written proposal for a new or innovative idea that is submitted to
an agency on the initiative of the offerer for the purpose of
obtaining a contract with the Government. It is not in response to
a request for proposals, broad agency announcement, small
business innovation research topic, small business technology
transfer research topic, program research and development
announcement, or any other government-initiated solicitation or
program.
Financial Impact:None
Alternatives:PGV Advisors - No approaches will be made to the Board of
Commission or other officers within Augusta, Georgia prior,
during and after the Phased Process relating to an Unsolicited
Proposal; In the event of a rejected proposal, no further
approaches are made to Augusta, Georgia regarding the
Unsolicited Proposal until at least 18 months have transpired
since the Concept Submission; and Augusta, Georgia retains the
right to reject any proposal at any time prior to the execution of
an interim or comprehensive agreement.
Recommendation:To reject Unsolicited Proposal: RFPUP 18-001 Strategic
Sourcing, Expense Reduction & Change Management Advisory
Services received from PGV Advisors, LLC
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Cumulative Evaluation Advisory Committee
2018 Unsolicited Proposal
RFPUP 18-001 Strategic Sourcing, Expense Reduction Change Management Advisory Services
Wednesday, April 18, 2018 @ 11:00 a.m.
SCORING CRITERIA
PGV Advisors, LLC
3348 Peachtree Rd NE
Suite 700
Atlanta, GA 30326
1.Does the proposal strategically align with current Government
policy and objectives?
(1 = Weak; 5 = Strong)2.67
2.Does the Committee believe that the proposal will deliver net
economic benefits to the Government?(i.e.will it generate jobs,
business activity,stimulate urban renewal,etc.that would
otherwise be foregone)
(1 = No benefits; 5 = High benefits)1.33
3.Does the Committee believe that the proposal will likely have
a net financial impact on Government?(I.e.will Government
have to incur expenditure?)
(1- High impact; 5= No impact)5
4. Does the proposal have the ability to generate
additional cash flow revenues for the Government?
(1 - No revenues; 5= Substantial revenues)2
5.Does the Committee believe that the proposal will likely have
an impact on the community?
(1 = Negative impact; 5= Positive impact)2.33
6. Does the Committee believe that the proposal will likely have
an impact on the environment?
(1 = Negative impact; 5 = Positive impact)2.33
7.Are the risks associated with the proposal acceptable to
Government?
(1 = Not Acceptable; 5 = Acceptable)2.33
8.Is the proposal achievable in terms of delivery with respect to
Government changes required and timeliness?
(1 = Not achievable; 5 = Achievable)1.67
9.Intuitively,does the Committee believe that the proposal may
be viable but lack adequate information to make a decision?
(1 -Not viable,no further info required;3 =Possibly viable,
more info required; 5 = Viable no further info required)
1.33
10.Does this proposal represent a value proposition that the
Government should consider?
(1 = No; 5 = Yes)1
Based on the scoring RFPUP 18-001 is not unique or innovative to the approaches or concepts demonstrated
by the proposal that relate to Augusta's mission. It did not include sufficient detail to permit a determination that
Government support could be worthwhile and the proposed work could benefit the agency's research and development
or other mission responsibilities.
Augusta has also received various request from other vendors in the past and currently receives similar
@,-o.**nt @*r,tr*rx
%. @"* @o-d, @rr*t*n
April 11,2018
Sam Datta, Principal and Co-Founder
PGV Advisors, LLC
3348 Peachtree Road, NE, Suite 700
Atlanta, Georgia 30325
RE: Unsolicited proposal: RFPUP 18-OO1 Strategic Sourcing, Expense Reduction & Change
Ma nagement AdvisorY Services
Dear Mr. Datta:
The Augusta, Georgia procurement Department is in receipt of the above referenced unsolicited proposal
and a cashier's check in the amount of S100'00 (check # 5530339897) which is non-refundable'
The referenced unsolicited proposalwill be reviewed by an Advisory Committee' The Committee's review
will determine either (a) to reject the unsolicited proposal; or (b) to accept the unsolicited proposal'
Should the Committee determine to accept your company's unsolicited proposal, we will seek competing
bids for the proposed project as required by the state of Georgia.
we would like to thank you for your interest in doing business with Augusta and will notify you of the
committee's determination. should you have any questions, please contact the Procurement
Department via mail, fax or email as follows:
Augusta Procurement DePartment
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 505
Augusta, GA 30901.
Fax: 706-821-2811 or Email: unsolicitedproposal(@ausustaea.sov
Sincelely,
4/4"--
Geri/A. Sams
Prlurement Director
Janice Allen Jackson, Administrator
Andrew Mackenzie, General Counsel
Room 605 - 535 Telfair Street, Augusta Georgia 30901
(706)821-2422'Fax (706) 821-281 I
w\\av. augustaga.g()\'
Register at www.demandstar.com/supplier for automatic bid notification
Scan this QR code with your
smartphone or camera equipped
tablet to visit the Augusta, Georgia
RE:
@.*orrn-*rrl@frr,trr*rl
9ffi. @"*@*rnd, @or*a,
April27,2O!8
Sam Datta, Principal and Co-Founder
PGV Advisors, LLC
3348 Peachtree Road, NE, Suite 700
Atlanta, Georgia 30326
Unsolicited Proposal: RFPUP 18-001 Strategic Sourcing, Expense Reduction & Change Management
Advisory Services
Dear Mr. Datta:
The referenced unsolicited proposal was reviewed by an Advisory Committee on April 18, 20L8. The
Committee's review has determined the proposal is not unique to the needs of Augusta and we will not move
forward with the referenced unsolicited proposal. The Procurement Department will prepare an Agenda
Item to be placed before the governing body of Augusta, Georgia (the Board of Commission) to reject the
referenced unsolicited proposal as recommended by the Advisory Committee. We will notify you as to the
determination of the Board of Commission.
Please note, we have attached a copy of your company's executed copy of Appendix D: Declaration to Abide
by Process which states:
o No intellectual property transfer to Augusta, Georgia at the Concept Submission, any material
presented will be at my discretion;o No approaches will be made to the Board of Commission or other officers within Augusta, Georgia
prior, during and after the Phased Process relating to an Unsolicited Proposal; ando ln the event of a rejected proposal, no further approaches are made to Augusta, Georgia regarding
the Unsolicited Proposal until at least 18 months have transpired since the Concept Submission.
We sincerely appreciate your interest in doing business with Augusta, Georgia and look forward to your
continued participation in future business opportunities.
GeriA. Sams
Procurement Director
cc: Janice Allen Jackson, Administrator
Andrew Mackenzie, General Counsel
Advisory Com mittee Members
Attachment: Copy - PGV Executed Appendix D
Room 605 - 535 Telfair Street, Augusta Georgia 30901
(706) 821-2422 - Fax (706) 821-281 I
www.augustaga.goV
Register at www.demandstar.com/supplier for automatic bid notifi cation ffi Scan this QR code with your
smartphone or camera equipped
tablet to visit the Augusta, Georgia
Augusta, Georgia
pGuS.-"-
E oimim t-T rorifii-yitir i c r rrt orUnsolicited ProPosal
Appendix D: Declaration to Abide by Process
Date: March25,?OLG
Name: Sam Datta
Organization: PGV Advisors, LLC
To: GeriA. Sams, Director. Augusta Procurement Department
ln relation to the: Unsolicited Proposalfor Cost Reduction and Capital lnfusion
Declaration:
l, Sam Datta, Principal of PGV Advisors, 3348 Peachtree Road NE, Suite 700, Atlanta GA 30326
agree and acknowledge that I abide by the process outlined in this document including the
following:o No intellectual property transfer to Augusta, Georgia at the Concept Submission, any
material presented will be at my discretion;r No approaches will be made to the Board of Commission or other officers within
Augusta, Georgia prior, during and after the Phased Process relating to an Unsolicited
Proposal; ando ln the event of a rejected proposa!, no further approaches are made to Augusta, Georgia
regarding the Unsolicited Proposal until at least 18 months have transpired since the
Concept Submission.
Executed as a Deed
Signed, sealed and delivered
Signature of Declarant:
l{ame of Declarant:Sam Datta
Signature of Witness:Crhtuf
Name of Witness:Chris Clabbv
16
Commission Meeting Agenda
6/5/2018 2:00 PM
Accountability Court Emergency Grant Funds
Department:Richmond County State Court
Department:Richmond County State Court
Caption:Motion to approve receipt of $7500 in State grant emergency
funds for treatment services for indigent participants in DUI
Court. This emergency funding is in addition to previous
approved grant A18-08-018 ($159,369). (Approved by Public
Safety Committee May 29, 2018)
Background:The Richmond County State Court DUI court program received
emergency grant funds of $7500 to assist some of its indigent
participants with the cost of alcohol/drug abuse counseling.
Analysis:n/a
Financial Impact:Match funds of $750 are available in Fund 204 participant fees.
Alternatives:None
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
Match funds of $750 are available in Fund 204 participant fee
account. Original award grant budget is in org key - 220022638.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Cover Memo
Commission Meeting Agenda
6/5/2018 2:00 PM
Augusta Richmond County FY19 Capacity Agreement
Department:Richmond County Correctional Institution
Department:Richmond County Correctional Institution
Caption:Motion to approve Augusta-Richmond County FY19 Capacity
Agreement for state inmates being housed in the Richmond
County Correctional Institution. (Approved by Public Safety
Committee May 29, 2018)
Background:Augusta-Richmond County contracts with the State of Georgia
to house two hundred thirty (230) non-violent inmates to
perform skilled/non-skilled labor in City Departments.
Analysis:The Department of Corrections pays the City a per diem of
twenty ($20.00) dollars per day per inmate.
Financial Impact:The revenue received from the Department of Corrections is
approximately forty-five (45%) percent of the institution's
annual budget.
Alternatives:
Recommendation:Approve the Augusta-Richmond County FY19 Capacity
Agreement to house two hundred thirty (230) non-violent
inmates.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
1
fy19_LGL70_CountyCap.doc
INTERGOVERNMENTAL AGREEMENT
COUNTY CAPACITY
THIS AGREEMENT is entered into the 1st day of July, 2018, by and between the
GEORGIA DEPARTMENT OF CORRECTIONS, an agency of the State of Georgia
(“Department”), and Augusta Georgia, a political subdivision of the State of Georgia
(“County”), acting by and through its Board of County Commissioners, referred to
individually as “Party” or together as “Parties.”
WHEREAS, Department desires to contract with County for appropriate care and
custody of certain offenders for which Department is responsible, (“State Offenders”); and
County desires to provide appropriate care and custody of State Offenders at a
correctional institution operated by County (“Services”).
NOW, THEREFORE, in consideration of these premises and the mutual promises
and agreements hereinafter set forth, the parties hereby agree as follows:
1. Care and Custody. County agrees to provide complete care and custody of up to 230
State Offenders daily, for the Term of this Agreement and in accordance with all applicable
state and federal laws, rules, and regulations. Without limiting the generality of the
foregoing, County specifically agrees that no State Offender labor shall benefit private
persons or corporations.
2. Recording Offender Movement in SCRIBE. County agrees to record any and all
movement of State Offenders transferred in and out of the County facility by entering the
movement in Department’s SCRIBE system on the same day the movement occurs.
Movements that are not entered in SCRIBE on the day the movement occurs will not show
as an adjustment and result in an inaccurate daily count. County is solely responsible for
implementing procedures to ensure that SCRIBE entries are made accurately and in a
timely manner. County is responsible for verifying the State Offender count and all
movements in and out of the County facility in SCRIBE on a daily basis to ensure that the
count is accurate. County understands that the count reflected in SCRIBE is the official
count for purposes of calculating payment under this Agreement. Late documentation, lack
of documentation, or inaccurate documentation may result in delayed payment or non-
payment under this Agreement. County agrees to grant Department access to County’s
records, documentation procedure, and personnel for purposes of auditing SCRIBE entries
and verifying State Offender count at any time upon Department’s request.
3. Notification of Medical Treatment. County shall notify Department of any State
Offender that the County transfers to a hospital for treatment that will require an overnight
stay or for whom treatment is likely to cost in excess of One Thousand Dollars ($1,000.00).
Said notification shall be provided via telephone contact within Twenty-Four (24) hours of
2
fy19_LGL70_CountyCap.doc
offender being admitted for treatment on an outpatient or inpatient basis. County shall
notify Department pursuant to this paragraph by calling the Department’s “On Call
Utilization Management Nurse” at 404-863-3079 at any time of day or night.
4. Employee or Offender Misconduct. The County agrees that it will notify the
Department within ten (10) business days after terminating an employee of the County
correctional institution for misconduct or of the resignation of any employee in connection
with an allegation or investigation of misconduct. The County further agrees that it will
notify the Department within ten (10) business days if it, one of its employees, or any other
law enforcement officer secures a criminal warrant for the arrest or otherwise pursues the
prosecution of an offender being housed at the County CI for criminal conduct allegedly
committed at the County CI. County agrees that it will not hire any employee terminated by
Department for misconduct or who resigns from Department in connection with an
allegation or investigation of misconduct.
5. Compensation. Department agrees to pay County the sum of Twenty Dollars
($20.00) per State Offender per day for the duration of this Agreement. County agrees to
invoice Department monthly, in compliance with all billing procedures established by
Department. Department shall endeavor to pay County for Services within Forty-Five (45)
days of invoice receipt in approved form. County acknowledges and agrees that the
Commissioner of Corrections shall have sole authority with respect to the transfer of State
Offenders to and from the County correctional institution and Department shall not incur
charges for State Offenders not under the care and custody of County. A State Offender is
not under the care and custody of County when a State Offender is not housed at the County
facility including when a State Offender is out to court or sent to a Department facility for
medical or mental health evaluation.
6. Term of Agreement. The term of this Agreement shall be from July 1, 2018 until
11:59 p.m. on June 30, 2019 (the “Term”). The Parties may, by mutual agreement in
writing, extend the Term for additional time periods.
7. Termination. Department may at any time and for any reason terminate this
Agreement by providing written notice in advance of such termination to County. In the
event of termination under this paragraph, Department shall pay County for Services
performed prior to the effective date of termination; provided, however, that payments
otherwise due County may be applied by Department against amounts due or claimed to be
due to Department. In the event that County fails to comply with the provisions of this
Agreement, Department may terminate this Agreement for cause and without notice. If
termination is for cause, payments may be withheld by Department on account of the
Services being deemed deficient and not remedied by County prior to the effective date of
termination. County shall be liable to Department for any additional cost incurred by
Department as a result of deficiencies in the Services to be provided hereunder.
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fy19_LGL70_CountyCap.doc
8. Prison Rape Elimination Act. County agrees that it will adopt and comply with 28
C.F.R. 115, entitled the Prison Rape Elimination Act (“PREA”). As required in 28 C.F.R.
155.12, County further agrees to cooperate with Department in any audit, inspection, or
investigation by Department or other entity relating to County’s compliance with PREA.
Department shall monitor the County’s compliance with PREA, and shall have the right to
inspect any documents or records relating to such audit, inspection or investigation and
County will provide such documents or records at Department’s request. County
acknowledges that failure to comply with PREA is a material breach of this Agreement and
is cause for termination of this Agreement.
9. Notices. Any notice under this Agreement, other than those referenced in Paragraph
3, “Notification of Medical Treatment,” shall be deemed duly given if delivered by hand
(against receipt) or if sent by registered or certified mail, return receipt requested, to a Party
hereto at the address set forth below or to such other address as the Parties may designate
by notice from time to time in accordance with this Agreement.
If to the County: Augusta Georgia
Administrator, Board of Commissioners
535 Telfair Street, Ste., 910
Augusta, GA 30901
With a copy to: Richmond County Prison
Warden, Evan Joseph
2314 Tobacco Road
Augusta, GA 30906
If to the Department: Jennifer Ammons
General Counsel
Georgia Department of Corrections
State Office South, Gibson Hall, 3rd Floor
P.O. Box 1529
Forsyth, Georgia 31029
With a copy to: Robert Toole
Facilities Director
Georgia Department of Corrections
State Office South, Gibson Hall, 1st Floor
P.O. Box 1529
Forsyth, Georgia 31029
10. Reimbursement of Medical Costs.
a. Department agrees to reimburse County for certain costs of medical services
required for medical conditions which: (1) pose an immediate threat to life or
4
fy19_LGL70_CountyCap.doc
limb, and (2) occur under circumstances in which the State Offender cannot
reasonably be placed in a state institution for the receipt of this care
(“Emergency Medical Services”). Department’s obligation to reimburse
County for the cost of any medical services, to include Emergency Medical
Services, arises only when the cost per State Offender per incident exceeds
One Thousand Dollars ($1,000.00), and Department shall only be liable for
the amount in excess of One Thousand Dollars ($1,000.00), subject to the
limitations of this paragraph and other applicable laws and regulations.
b. County agrees to invoice Department monthly for the actual cost of
Emergency Medical Services paid by County. If there existed any rate
agreement between County and the hospital or hospital authority at the time
Emergency Medical Services were rendered, the invoice must reflect such
rate. All invoices from County must include an invoice or receipt from the
hospital that clearly shows the actual cost of Emergency Medical Services
paid by County.
c. Department is not liable to County for any late fees or charges imposed by the
hospital, hospital authority (collectively, “Late Fees”), or other service
provider, for late or nonpayment by the County. County agrees to exclude
Late Fees from its invoices to Department.
d. If Department reasonably determines that there is a difference between the
actual cost incurred by County and the invoice sent to Department,
Department may assess an administrative fee of one-half (1/2) of the
difference to cover the administrative costs incurred by the Department.
Department shall send County written notice of any administrative fees, and
County shall have Thirty (30) days to make payment or to dispute the fee in
writing. If County does not make payment of undisputed administrative fees
by the due date, Department is entitled to a setoff of the same amount against
future payments owing to County.
e. Pursuant to O.C.G.A. § 42-5-2(c), Department shall reimburse County no
more than the applicable Georgia Medicaid Rate for Emergency Medical
Services provided to a State Offender by a hospital, hospital authority, or
other service provider. Department shall not be liable to County for any
amount paid by County to a hospital, hospital authority, or other service
provider, in excess of the Medicaid Rate for emergency services provided to a
State Offender.
11. Entire Agreement. This Agreement constitutes the entire agreement and
understanding between the parties hereto and replaces, cancels and supersedes any prior
agreements and understandings relating to the subject matter hereof, and all prior
representations, agreements, understandings and undertakings between the parties hereto
5
fy19_LGL70_CountyCap.doc
with respect to the subject matter hereof are merged herein.
12. Sole Benefit. Department and County enter into this Agreement for their sole
benefit. Department and County do not intend to give any rights pursuant to this
Agreement to any other parties.
13. Choice of Law and Venue. The Contract shall be governed in all respects by the laws of
the State of Georgia. Any lawsuit or other action brought against the Department and the State
based upon or arising from this Agreement shall be brought in the Superior Court of Fulton
County, Georgia.
14. Amendment. The Parties recognize and agree that it may be necessary or convenient
for the Parties to amend this Agreement and the Parties agree to cooperate fully in
connection with such amendments if and as necessary. However, no change, modification
or amendment to this Agreement shall be effective unless the same is reduced to writing
and signed by the Parties.
15. Counterparts. This Agreement may be executed in multiple counterparts, each of
which shall be an original but all of which shall constitute one agreement. No Party shall be
bound by this Agreement until all Parties have executed it.
IN WITNESS WHEREOF, the parties have caused the authorized representatives of
each to execute this Agreement on the day and year first above written.
GEORGIA DEPARTMENT OF AUGUSTA, GEORGIA:
CORRECTIONS:
By:
Jennifer Ammons
By:
General Counsel Print Name: Hardie Davis, Jr.
Title: Mayor
FACILITY WARDEN/SUPERINTENDENT
By:
Print Name: Evan Joseph
Commission Meeting Agenda
6/5/2018 2:00 PM
Contract for Medical Director
Department:Fire Department
Department:Fire Department
Caption:Motion to approve a 2 year contract, with three (1) year
renewals, with AU Medical Associates to provide for a Medical
Director for the Augusta Fire Department in the amount of
$39,000.00 per year and authorize the Mayor to sign the contract
with Augusta University Medical Associates. RFP 18-154A
(Approved by Public Safety Committee May 29, 2018)
Background:The Augusta Fire Department EMS provides First Responder
services that are both basic and advanced, as well as transport
when the zone provider ambulance service is not available to
transport. The Fire Department stabilizes the patient and
prepares the patient for transport, and transport when
necessary. The Medical Director sets protocols, authorizes
treatment and transport.
Analysis:Augusta Fire Department EMS, as First Responder, usually
arrive first on the scene of a medical emergency and begin
treating the injured. Quick response to injured patients is critical
to their treatment and recovery. The department’s EMT and
Paramedics may need direction and instructions on patient care
and this is authorized by the contracted Medical Director. The
Medical Director also is involved with setting EMS protocol,
medical control and oversight and a medical liaison with the
Augusta medical community,
Financial Impact:$39,000.00 per year
Alternatives:None
Recommendation:Approve the Contract with Augusta University Medical
Associates to provide for a Medical Director for the Augusta
Fire Department in the amount of $39,000.00 per year and
Cover Memo
authorize the Mayor to sign the contract with Augusta
University Medical Associates.
Funds are
Available in the
Following
Accounts:
274034110-5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Request for Proposal
Request for Proposals will be received at this office until Wednesday, March 28, 2018 @ 3:00 p.m. for furnishing:
RFP Item # 18-154A Consulting Services - EMS Medical Director for Augusta, GA – Fire Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, March 14, 2018,
@ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract
with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Mailed 3/1/18
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form Original 8
Copies
Fee
Proposal
Augusta University Medical Associates
1499 Walton Way, Suite 1400
Augusta, GA 30901
Yes 597655 Yes Yes Yes Yes
RFP Item #18-154A Consulting Services - EMS Medical Director
for Augusta, Georgia – Fire Department
RFP Date: Wednesday, March 28, 2018 @ 3:00 p.m.
Total Number Specifications Mailed Out: 13
Total Number Specifications Download (Demandstar): 3
Total Electronic Notifications (Demandstar): 144
Total Number Specifications Mailed Out to Local Vendors:7
Pre Proposal Telephone Conference Attendees: NA
Total packages submitted: 1
Total Noncompliant: 0
Page 1 of 1
Augusta University
1499 Walton Way, Suite
1400
Augusta, GA 30901
Augusta University
1499 Walton Way, Suite
1400
Augusta, GA 30901
Ranking of 0-5 (Enter
a number value
between 0 and 5)
Evaluation Criteria Ranking Points Scale 0 (Low) to 5
(High)
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested
information as required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS
2. Qualifications & Experience (0-5)20 5 100
3. Organization & Approach (0-5)15 5 75
4. Scope of Services
• Executive Summary - qualifications, understanding of the
work to be done.
• Project Approach - Quality performance and
responsiveness to project requirements addressed.
• Management Plan - Related experience, estimated
project hours, quality & cost control addressed.
• Consultant Information - Firm details provided, similar
projects completed, key personnel addressed.
(0-5)15 4.5 67.5
5. Schedule of Work (0-5)10 4 40
6. References (0-5)5 4 20
Within Richmond County 5 10 5 50
Within CSRA 5 6 0
Within Georgia 5 4 0
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0
All Others 5 1 0
27.5 352.5
8. Presentation by Team (0-5)10 0
9. Q&A Response to Panel Questions (0-5)5 0
Lowest Fees 5 10 5 50
Second 5 6 0
Third 5 4 0
Forth 5 2 0
Fifth 5 1 0
Total Phase 2 5 50
32.5 402.5
Vendors
Total
Phase 1 Total - (Total Maximum Ranking 25 -
Maximum Weighted Total Possible 375)
Phase 1
RFP #18-154A
Consulting Services - EMS Medical Director
for Augusta, Georgia – Fire Department
Evaluation Meeting: Wednesday, April 18, 2018 @ 4:00 pm.
7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line
only)
Weighted Scores
Procurement DepartmentRepresentative:_____Nancy Williams________________________________________
Procurement Department Completion Date: 4/11/18
Phase 2 (Option - Numbers 8-9)
10. Cost/Fee Proposal Consideration
(only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
Evaluator: Cumulative Date: 4/11/18
Page 1 of 11
MEDICAL DIRECTOR SERVICES CONTRACT THIS PROFESSIONAL SERVICES CONTRACT ("Contract”) is made and entered into by and
between Augusta, Georgia, a political subdivision of the State of Georgia, by and through its Board of
Commissioners, whose address is 535 Telfair Street, Augusta, Ga. 30901, hereinafter referred to as "Augusta", and AU Medical Associates, whose address is 1499 Walton Way, Suite 1400, Augusta, Georgia 30901 hereinafter referred to as "Consultant".
WHEREAS, Augusta desires to enter into a Contract with a qualified individual to serve as the Medical Director for the Fire Department’s Emergency Medical Services Program. WHEREAS, Consultant responded to Augusta’s RFP # 18-154 A and has represented to Augusta that it is experienced and qualified to provide the services contained therein; and, WHEREAS, Augusta has relied on such representation and Consultant was chosen as the most qualified respondent based on its submittal. NOW THEREFORE, in consideration of the foregoing, the provisions contained herein and the mutual
benefits derived here from and for other good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, Consultant and Augusta agree as follows:
1. Scope of Work. Consultant shall provide the following services: A. Appoint a Georgia licensed physician member that is board certified by the American Board of
Emergency Medicine and is knowledgeable in EMS medical direction to serve as Medical
Director for the Augusta Fire Department (AFD) in accordance with the Official Code of Georgia Annotated Title 31, Chapter 11, the Georgia Department of Human Resources Rule and Regulations Chapter 290-5-30, and Georgia Health Code 88-31 to AFD staff members; and
provide medical control and oversight for the Fire Department;
B. Provide medical control and oversight for EMS programs including ALS, BLS, Infection Control, community oriented training programs such as CERT, CPS and AED programs;
C. Provide medical control and oversight for the defibrillation program;
D. Design, evaluation, and administer a continuous quality improvement (CQI) and a comprehensive quality assurance program (CQA);
E. Develop, review, or revise written operational and medical protocol procedures for EMS
pursuant to State of Georgia regulations to assure the medical service delivery of the EMS
Program by AFD and provide medical administration, support and oversight of EMS curriculum development and education;
F. Provide medical liaison services between the Augusta Fire Department and the Augusta medical
community;
Page 2 of 11
G. Facilitate and implement the EMS Agenda for the future as developed by the National Highway
Traffic Safety Administration; and the GEMSIS-Shaping the Future of EMS in Georgia plan as
developed by the Georgia Department of Human Resources Division of Public Health Office of
Emergency Medical Services/Trauma;
H. Conduct at least one training activity each quarter;
I. Provide quarterly reports outlining the Services provided in the preceding quarter; and
J. Investigate and resolve medically related complaints against AFD, including the authority to
limit, suspend, or withdraw medical direction to any AFD staff member as described in Section
4 below.
K. The Medical Director is to provide his/her own cell phone.
2. Augusta’s Obligations: Augusta agrees to:
A. Ensure that the Medical Director has appropriate access to Augusta officials as
reasonably needed;
B. Ensure that the Medical Director has access to run reports (PCRs), medical records,
dispatch logs, personnel files, and other documents as needed to fulfill the obligations
of this Contract;
C. Assist the Medical Director in preparation of EMS documents and reports;
D. Enforce employee remedial training as required in writing by the Medical Director;
E. Permit AFD staff members to function only at a level of practice authorized by the
Medical Director;
F. Assure that AFD staff members practice only under the medical direction or protocol
of the Medical Director, and no other physician, other than on-line medical control
provided during the patient encounters while on duty with AFD;
G. Agree to contact the Medical Director to obtain online medical direction services;
H. Provide a letter on Augusta letterhead, signed by an appropriate Augusta official that
state a Consultant physician member provides contract services to Augusta and serves
as the Medical Director of AFD, and specifically state that the Medical Director is authorized to correspond with the medical community regarding matters within the
Medical Director’s purview and to write letters of recommendation for ADF staff
members for paramedical class;
I. Assure that job descriptions and other documents relating to the employment of individual providers contain appropriate provisions necessary to allow the Consultant
Page 3 of 11
physician member to fully exercise the Medical Director’s authorities by law and under
this Contract without giving rise to an employment dispute or action; and
J. Provide access to computer-generated data and software, a portable radio and safety
equipment for use by the Medical Director.
3. Term.
This Contract shall commence as of the date executed by Augusta, Georgia (“Commencement
Date”) and shall have an initial term of two (2) years. Thereafter, this Contract may be
extended upon mutual written agreement. This Contract shall: (i) terminate absolutely and without further obligation on the part of Augusta each and every December 31 at 11:59 pm, as
required by O.C.G.A. §36-60-13, as amended, unless sooner terminated in accordance with the
termination provisions of this Contract; (ii) automatically renew on each January 1 at 12:00am,
unless terminated in accordance with the termination provisions of this Contract; and (iii)
terminate absolutely, with no further renewals, five (5) years from the Commencement Date.
4. Standard of Performance.
A. Consultant represents and warrants that it has the necessary knowledge, experience,
abilities, skills and resources to perform its obligations under this Contract, and agrees
to perform its obligations in a professional manner, consistent with prevailing industry/professional standards and practices.
B. Consultant agrees that the Medical Director shall provide a minimum of five (5) hours
of medical direction services, per week.
C. The Medical Director shall have the authority to limit, suspend, or withdraw medical
direction to any AFD staff member. The Medical Director shall give prior notice of
any such action to the AFD Fire Chief or his/her designee, or the earliest possible
notice, if prior notice cannot reasonably be given. The Medical Director will discuss
the limitations, suspension, or withdrawal of medical direction to an individual provider with the AFD Fire Chief or his/her designee and, at the request of the AFD Fire Chief
or his/her designee, properly provide the basis for any such action in writing.
5. Qualifications. Licenses. and Permits; Compliance with Law.
A. Consultant represents and warrants that it has all licenses and permits necessary to conduct its business and perform its obligations under this Contract, and agrees to comply with all
applicable federal, state, and local statutes regulations, codes, ordinances and policies in
performing its obligations under this Contract.
B. Consultant agrees that the Medical Director shall meet the following qualifications criteria prior to and throughout the term of this Contract:
i. Be licensed by the Georgia Board of Medical Examiners to practice
medicine in the State of Georgia;
ii. Have active medical staff privileges at a hospital in the State of Georgia;
Page 4 of 11
iii. Have current Board Certification by the American Board of Emergency
Medicine;
iv. Be a graduate of the National Association of EMS Physicians EMS Medical Directors Course and Practicum;
v. Must be eligible for certification by the American Board of Emergency
Medicare EMS Subspecialty Boards;
vi. Possess a valid Advanced Cardiac Life Support (ACLS) certification; and
vii. Possess a valid Georgia Driver’s License.
6. Independent Consultant Relationship. The parties intend that Consultant's relationship to Augusta in providing services hereunder shall be that of an independent Consultant. Nothing
in this Contract, nor any performance hereunder, is intended or shall be construed to create a
partnership, joint venture or relationship of agency or employment between Augusta and
Consultant. In providing services hereunder, Consultant shall represent itself to third parties as an
independent Consultant to Augusta and shall not hold itself out as having any authority to obligate Augusta. Consultant shall have no authority for any complaints related to employment with
Augusta, Georgia and has no authority to hire, fire, discipline or otherwise effect the terms and
conditions of Augusta, Georgia employees, except as specifically set forth herein.
Augusta may, at its discretion, permit Consultant to use the AFD logo on business cards for purpose of liaison activities with the local medical community, provided that Consultant is
identified on the business card as being under contract with Augusta and the form of the
business card is approved by Augusta prior to its use.
7. Confidentiality. Consultant agrees to treat all information disclosed by Augusta pursuant to this Contract as confidential, and Consultant shall not disclose or use any such information except as required in
connection with the performance of its obligations under this Contract.
It is further agreed that if the Consultant, without prior approval from Augusta, releases any
information, the release of same shall be immediate grounds for termination of this Contract without indemnity to the Consultant. Should any such information be released by Augusta or by the
Consultant with prior approval, the same shall be regarded as public information and no longer
subject to the restrictions of this Contract.
8. Assignment. Consultant does hereby assign, grant, and deliver to Augusta, and Augusta hereby accepts, the entire worldwide right, title, and interest of every kind and nature whatsoever in and to
the deliverables under this Contract, including but not limited to any related intellectual property rights.
9. Records. Consultant shall maintain throughout the term of this Contract and for a period of six (6)
years thereafter, records that indicate the date, time, and nature of the services rendered. Consultant shall make available for inspection by Augusta all records, books of account, memoranda, and other
Page 5 of 11
documents pertaining to Augusta, except medical records at any reasonable time upon request. 10. Open Records. Consultant acknowledges that all records relating to this Contract and the
services to be provided under the contract, may be a public record subject to Georgia's Open Records Act (O.C.G.A. § 50-18-70, et seq.). Consultant shall cooperate fully in responding to
such request and make all records not exempt, available for inspection and copying as provided by
law.
11. Fee; Expenses. This is a “part-time” consultant position and the consultant is expected to work a minimum of five hours per week on this project. In consideration of Consultant
performing its obligations under this Contract, Augusta will pay Consultant:
a. The amounts as described in Exhibit “A” Compensation/Price List attached hereto. This will be
the total compensation paid to the Contractor except for payments, if any, made under subparagraphs b and c below.
b. Additional Services: Augusta shall pay the Consultant for additional services requested
or authorized by Augusta, based on the fee schedule attached as Exhibit A. A properly itemized invoice will be submitted for payment on a monthly basis, provided the service is performed to standards and service is completed.
c. Additions or Deletions: Augusta may add or delete service requirements of this contract,
in writing. Such changes shall be negotiated based on a prorated price consistent with the original price contained in the Consultant’s response to RFP #18-154 A, as supplemented.
12. Invoicing. Consultant shall submit monthly invoices to the Augusta Fire Chief identifying this
Contract and the amount payable. Payment of undisputed amounts shall be due and payable thirty (30) days after Augusta's receipt of the invoice. Notwithstanding anything in the Bid or Consultant’s Proposal, Augusta shall have the right to withhold or deduct payments in the
event of Consultant’s non-performance.
13. Georgia Prompt Pay Act Not Applicable. The terms of this Contract supersede any and all provisions of the Georgia Prompt Pay Act. 14. Defective Pricing. To the extent that the pricing provided by Consultant is erroneous and defective, the parties may by agreement, correct pricing errors to reflect the intent of the parties. 15. Prohibition Against Contingent Fees. The Consultant warrants that no person or selling agency
has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide
employees or bona fide established commercial or selling agencies maintained by Consultant
for the purpose of securing business and that the Consultant has not received any non- Augusta
fee related to this Contract without the prior written consent of Augusta. For breach or
violation of this warranty, August shall have the right to annul this Contract without liability or at its discretion to deduct from the Contract Price of consideration the full amount of such
commission, percentage, brokerage or contingent fee.
Page 6 of 11
16. Termination. This Contract may be terminated prior to the completion of Consultant's services:
a. upon thirty (30) days written notice to the other party, or
b. by either party upon a breach of this Contract (including, but not limited to, Consultant's services being deemed unsatisfactory by Augusta. Provided however, the defaulting party
shall be given ten (10) days’ written notice of the default. If the default remains uncured
ten (10) days after receiving written notice of such breach from the terminating party, the
terminating party can cancel this Contract.
c. This Contract may be terminated immediately if Consultant fails to maintain
insurance or fails to comply with the Workers' Compensation Act and applicable rules
as described in Section 21 herein. In the event of a termination of this Contract pursuant to
this Section, Augusta and Consultant will in good faith negotiate an appropriate reduction
in the fees payable to Consultant pursuant to Section 11 above.
17. Survival. Notwithstanding anything in this Contract to the contrary, the provisions of
Section 20 below shall survive any expiration or termination of this Contract, and each party shall
remain obligated to the other party under all provisions of this Contract that expressly or by their nature extend beyond and survive the expiration or termination of this Contract.
18. Temporary Suspension or Delay of Performance of Contract. To the extent that it does not alter
the scope of this Contract, Augusta may unilaterally order a temporary stopping of the work, or
delaying of the work to be performed by Consultant under this Contract. 19. Specified Excuses for Delay or Non-Performance. Neither Augusta nor Consultant shall be
liable for any delay in the performance of this Contract, nor for any other breach, or for any loss or
damage arising from uncontrollable forces such as: fire, theft, storm, war, or any other major force that
could not have been reasonably avoided by the exercise of due diligence. 20. Indemnification. Consultant shall indemnify, hold harmless, protect and defend Augusta and its
Commissioners, elected officials, trustees, officers, employees, agents, and representatives (the
"Indemnified Parties”) for, from, and against any and all demands, claims, suits, damages, losses,
liabilities, costs and expenses, including, but not limited to, court costs and attorneys' fees (the ''Indemnified Matters"), of any nature whatsoever (including, but not limited to, damage to or loss of property, bodily injury or death), directly or indirectly arising out of or in connection with the performance
of Consultant's obligations under this Contract. Consultant's indemnification obligations shall apply
whether the Indemnified Matters are due in part to the concurrent fault or negligence of the Indemnified
Parties or others, but shall not extend to such concurrent fault or negligence. Consultant's defense obligations under this Section shall be with attorneys approved by Augusta, which approval shall not be unreasonably withheld.
Augusta shall indemnify, hold harmless, protect and defend Consultant and its officers, employees, agents,
and representatives (the "Indemnified Parties”) for, from, and against any and all demands, claims, suits, damages, losses, liabilities, costs and expenses, including, but not limited to, court costs and attorneys' fees (the ''Indemnified Matters"), of any nature whatsoever (including, but not limited to, damage to or
Page 7 of 11
loss of property, bodily injury or death), directly or indirectly arising out of or in connection with the
performance of Augusta’s obligations under this Contract. Augusta’s indemnification obligations shall
apply whether the Indemnified Matters are due in part to the concurrent fault or negligence of the
Indemnified Parties or others, but shall not extend to such concurrent fault or negligence.
21. Insurance. Consultant shall at all times that this Contract is in effect, cause to be maintained
in force and effect an insurance policy(s) that will ensure and indemnify Augusta against liability
or financial loss resulting from injuries occurring to persons or property or occurring as a result of
any negligent error, act, or omission of the Consultant in performance of the work during the term of
this Contract. Consultant shall provide, at all times that this Contract is in effect, insurance with limits of not less than:
a. Workmen's Compensation Insurance in accordance with the State of Georgia;
b. General Liability Insurance in an amount of not less than One Million ($1.000,000) Dollars for injuries, including those resulting in death to any one person, and in an amount of not less than
One Million ($1,000,000) Dollars on account of any one occurrence;
c. Professional Liability Insurance in an amount of not less than One Million ($1,000,000) Dollars
or an amount that correlates to the aggregate fee on the project should it exceed $1,000,000.
All insurance policies required by this Contract will provide that they may not be canceled nor the
coverage materially changed without thirty (30) days prior written notice to Augusta. Augusta will
be named as an additional insured with respect to Consultant’s liabilities hereunder in insurance
coverage identified in items B & C. Such policies shall name Augusta as a co-insured, except for worker’s compensation and professional liability policies, and a copy of such policy or a certificate
of insurance shall be filed with the Augusta at the time of the execution of this Contract.
Augusta agrees to identify one of Consultant’s vehicle on Augusta’s ambulance license for use by
the Medical Director in responding to Augusta emergencies. Consultant assumes all responsibility for ensuring treat the vehicle complies with all applicable laws, rules, and regulations pertaining
to ambulance supervisor vehicles. Consultant shall be responsible for any fines or other
consequences resulting from Consultant’s failure to comply with any applicable laws, rules, or
regulations pertaining to ambulance supervisor vehicles. Augusta shall have the right to inspect
the vehicle at any reasonable time. Consultant shall provide adequate vehicle insurance in accordance with all applicable laws, rules, and regulations pertaining to ambulance supervisor
vehicles. Consultant will lose this benefit in the event that Augusta no longer possess an
ambulance license.
22. Power and Authority: Due Authorization; No Conflict: Enforceability. Each party represents and warrants to the other party that: (i) such party has the power and authority to execute, deliver and perform
its obligations under this Contract; (ii) the execution, delivery and performance of this Contract have
been duly authorized by such party and do not and shall not conflict with any agreement or instrument
to which it is bound; (iii) this Contract constitutes the legal valid and binding obligation of such party,
enforceable against it in accordance with its terms; (iv) no circumstances exist which will cause a Conflict of Interests in performing the services required by this Contract, to include the Consultant and
Page 8 of 11
his or her employees or agents performing under this contract and are NOT employees or agents of
Augusta, or any public agency or official affected by this contract; (v) no employee of Augusta or any
public agency or official affected by the contract be employed by the Consultant for the period of
Contract duration.
23. Entire Agreement: Severability: Further Assurances. This Contract including any exhibits
attached hereto and RFP #18-154 A, including any attachments thereto, constitutes the entire
Agreement between the parties, and supersedes all prior and contemporaneous contracts, understandings
and negotiations, with respect to the subject matter hereof. In the event any provision of this Contract is
determined to be invalid or unenforceable, it is the desire and intention of the parties that such invalidity or unenforceability not invalidate or render unenforceable the remainder of the Contract and that such
provision be reformed and construed in such a manner that it will, to the maximum extent practicable,
be deemed valid and enforceable, and the rights and obligations of the parties shall be construed and
enforced accordingly. Each party shall execute and deliver such further documents and take such further
actions as may be required or reasonably requested by the other party to effectuate the purposes of this Contract.
24. No Assignment; No Amendment: No Waiver. This Contract (i) may not be assigned or
transferred, in whole or in part, by operation of law or otherwise, by either party without the prior written
consent of the other party, and (ii) may not be amended or modified by course of conduct or otherwise, except in a writing duly executed by each of the parties.
25. Acknowledgement. Consultant acknowledges that this contract and any changes to it by
amendment, modification, change order or other similar document may have required or may
require the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, Consultant is deemed to possess knowledge concerning Augusta’s ability to
assume contractual obligations and the consequences of Consultant's provision of goods or
services to Augusta under an unauthorized contract amendment, modification, change order
or other similar document, including the possibility that the Consultant may be precluded from
recovering payment for such unauthorized goods or services. Accordingly, Consultant agrees that if it provides goods or services to Augusta under a contract that has not received proper
legislative authorization or if the Consultant provides goods or services to Augusta in excess of
the any contractually authorized goods or services, as required by Augusta's Charter and Code,
Augusta may withhold payment for any unauthorized goods or services provided by Consultant.
Consultant assumes all risk of nonpayment for the provision of any unauthorized goods or services to Augusta, and it waives all claims to payment or to other remedies for the provision of any
unauthorized goods or services to Augusta, however characterized, including, without limitation, all
remedies at law or equity. Any waiver of any provision of this Contract shall be in writing duly
executed by the waiving party. The failure or delay by either party to seek redress for any breach
or default under this Contract, or to insist upon the strict performance of any provision of this Contract shall not constitute a waiver thereof or of any other provision of this Contract, and such
party shall have all remedies provided herein and at law and in equity with respect to such act and
any subsequent act constituting the same.
26. Notice. Any notices required under this Contract shall be made in writing, postage prepaid to the following addresses, and shall be deemed given upon hand deliver, verified delivery by telecopy (followed
Page 9 of 11
by copy sent by United States mail), or three (3) days after deposit in the United Stated Mail:
AUGUSTA: AUGUSTA FIRE CHIEF
AUGUSTA FIRE DEPARTMENT ADMINISTRATION
3117 DEANS BRIDGE ROAD AUGUSTA, GA. 30906
COURTESY COPY TO:GENERAL COUNSEL
AUGUSTA LAW DEPARTMENT
535 TELFAIR STREET, BUILDING 3000 AUGUSTA, GA. 30901
CONSULTANT: AU MEDICAL ASSOCIATES
AU HEALTH SYSTEM LEGAL OFFICE
1120 15th Street, SUITE BA-8255
AUGUSTA, GA. 30912
27. Right to Inspect Premises. Augusta may, at reasonable times, inspect the part of the plant, place
of business, or work site of Consultant or any subcontractor of Consultant or subunit thereof which is
pertinent to the performance of any contract awarded or to be awarded by Augusta.
28. Subcontract. The Consultant shall not subcontract any part of the work covered by this Contract or
permit subcontracted work to be further subcontracted without Augusta’s prior written approval of the
subcontractor.
29. Drug Free Workplace: Contractor will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the
performance of this contract. If Contractor has more than one employee, including Contractor,
Contractor shall provide for such employee(s) a drug-free workplace program, in accordance with
the Georgia Drug-free Workplace Act as provided in O.C.G.A. Section 50-24-1 et seq., throughout
the duration of this Contract.
30. Non-Discrimination. During the performance of this contract, the Contractor shall comply
with all federal and state non-discrimination laws, regulations and policies in the administration of
this contract. In the event of the Contractor's non-compliance or refusal to comply with any non-
discrimination law, regulation, or policy in the administration of this contract, this contract may be rescinded, canceled or terminated in whole or in part, and the Contractor may be declared
ineligible
for further contracts with Augusta. The Contractor shall, however, be given a reasonable time in
which to correct any non-compliance.
31. Local Sma11 Business Program. In accordance with Chapter 1OB of the Augusta, Ga. Code,
Contractor expressly agrees to collect and maintain all records necessary for Augusta, Georgia to
evaluate the effectiveness of its Local Small Business Opportunity Program and to make such records
available to Augusta, Georgia. The requirements of the Local Small Business Opportunity Program
can be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE § 1-10-129(d)(7), for
Page 10 of 11
all contracts where a local small business goal has been established, the contractor is required to
provide local small business utilization reports. Contractor shall report to Augusta Georgia the total
dollars paid to each local small business on each contract, and shall provide such payment affidavits,
regarding payment to subcontractors as may be requested by Augusta, Georgia. Such documents shall
be in the format specified by the Director of minority and small business opportunities, and shall be submitted at such times as required by Augusta, Georgia. Failure to provide such reports within the
time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the
remedies set forth, including but not limited to, withholding payment from the contractor and/or
collecting liquidated damages.
32. E-VERIFY: All Contractors and subcontractors entering into Contracts with Augusta, GA for
the physical performance of services shall be required to execute an Affidavit verifying its
compliance with O.C.G.A. § 13-10-91 stating affirmatively that the individual, firm, or corporation
which is contracting with Augusta, Georgia has registered with and is participating in a federal
work authorization program. All contractors and subcontractors must provide their E-Verify number and must be in compliance with the electronic verification of work authorized programs
operated by the United States Department of Homeland Security or any equivalent federal work
authorization program operated by the United States Department of Homeland Security to verify
information of newly hired employees, pursuant to the Immigration Reform and Control Act of
1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A.§13-10-91 and shall continue to use the federal authorization program
throughout the contract term. All Contractors shall further agree that, should it employ or contract
with any subcontractor(s) in connection with the physical performance of services pursuant to its
contract with Augusta, Georgia the contractor will secure from each subcontractor(s) each
subcontractor’s E-Verify number as evidence of verification of compliance with O.C.G.A. §13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-08 or a substantially similar form.
All contractors shall further agree to maintain records of such compliance and provide a copy of
each such verification to Augusta, Georgia at the time the subcontractor(s) is retained to perform
such physical services.
33. Governing Law; Jurisdiction and Venue; Attorneys' Fees. This Contract shall be governed
by, and construed and enforced in accordance with, the laws of the State of Georgia (without regard
to the conflicts or choice of law principles thereof). The parties irrevocably consent to the jurisdiction
of the State of Georgia, and agree that the Superior Court of Richmond County, Georgia, shall be an
appropriate and convenient place of venue to resolve any dispute with respect to this Contract. In the event either party commences any proceeding against the other party with respect to this Contract,
the parties agree that neither party shall be entitled to recover attorneys' fees except as otherwise
specifically provided for by law.
34. Construction of Contract. The parties acknowledge and agree that both parties substantially participated in negotiating the provisions of this Contract; and, therefore, the parties agree that this
Contract shall not be construed more favorably toward one party than the other party as a result of one
party primarily drafting the Contract. The section and other headings in this Contract are for convenience
of reference only and shall not be construed, expressly or by implication, so as to affect the meaning
or interpretation of any of the provisions hereof. This Section and other headings in this Contract are for convenience of reference only and shall not affect, expressly or by implication, the meaning
Page 11 of 11
or interpretation of any of the provisions hereof.
35. Counterparts. This Contract may be executed in counterparts, each of which shall be deemed an original,
but all of which taken together shall constitute one and the same instrument.
36. Entire Contract. RFP # 18-154 A, and Vendor’s response to RFP #18-154 A, this Contract, including
Attachments, represents the entire responsibilities and obligations between Augusta and Consultant and
supersedes all prior negotiations, representations, and agreements, either written or oral. All subsequent
Amendments, property executed, become part of this Contract by reference thereto.
37. Conflicting Provisions. In the event there are any conflicting provisions or requirements in
the component parts of this Contract, the several Contract Documents shall take precedence in
the following order:
RFP # 18-154 A and Vendor’s response thereto
Contract, including Attachments Amendments.
IN WITNESS WHEREOF, Consultant and Augusta have duly executed and delivered this Contract.
CONSULTANT:
AU MEDICAL ASSOICATES
______________________ _______________
Printed name: date
Title:
(corporate seal)
AUGUSTA, GEORGIA
_______________________ ________________
Printed name: Hardie Davis, Jr. date
Title: Mayor
Attest:
_______________________
Lena Bonner
Title: Clerk of Commission
Commission Meeting Agenda
6/5/2018 2:00 PM
Emergency Fire Dispatch Protocol System Purchase
Department:911
Department:911
Caption:Motion to approve the purchase of Emergency Fire Dispatch
protocol system for the 911 Center. (Approved by Public
Safety Committee May 29, 2018)
Background:Best practices for emergency call handling involve a scripted
protocol system for 911 personnel to follow, to consistently
obtain information from individuals reporting emergency
incidents. Additionally, scripted pre-arrival instructions allow
the 911 staff to guide callers through potential lifesaving steps
before responders arrive on the scene. Utilization of protocol
systems provide established quality improvement procedures
and reduces the exposure to liability. The 911 Center is
currently using a ‘homegrown’ questionnaire system within the
Computer Aided Dispatch (CAD) program. While the
questionnaire system does provide questions for the 911 staff to
ask, the system does not provide pre-arrival protocols or other
lifesaving instructions for fire related emergencies. The
lifesaving instructions include instructions if someone is trapped
in a burning building, trapped in a confined space, trapped in a
sinking vehicle or other fire related incidents. The current non-
certified questionnaire system does not meet the needs of the
911 Center.
Analysis:This purchase will provide the 911 Center staff with the
necessary tools to ensure consistent and quality call taking is
performed for emergency calls involving fire department
responses.
Financial Impact:$143,245.00
Alternatives:None Cover Memo
Recommendation:Approve the purchase of the Emergency Fire Dispatch Protocol
system.
Funds are
Available in the
Following
Accounts:
This purchase would utilize available fund balance in Fund 215
and the purchase is an approved allowable expenditure for 911
Funds.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
AUGUSTA 9-1-1 CENTER
Daniel R. Dunlap
Director
MEMORANDUM
May 3, 2018
Geri Sams, Procurement Director
Daniel R. Dunlap, 911 Direct ", /&t(
Fire Dispatch Call Taking Protocol Sole Source Purchase Request
Sanita Cheatham
Assistant Director
Date:
To:
From:
Subject:
Please accept this memorandum as sole source justification for purchasing fire dispatch
call taking protocol equipment to be utilized at the 911 Center.
Best practices for emergency call handling involve a scripted protocol system for 9l I
personnel to follow, to consistently obtain information from individuals reporting
emergency incidents. Additionally, scripted pre-arrival instructions allow the 911 staff to
guide callers through potential lifesaving steps before responders arrive on the scene.
Utilization of protocol systems provide established quality improvement procedures and
reduces the exposure to liability.
The 911 Center is currently using a 'homegrown' questionnaire system within the
Computer Aided Dispatch (CAD) program. While the questionnaire system does provide
questions for the 911 staffto ask, the system does not provide pre-arrival protocols or
other lifesaving instructions for fire related emergencies. The lifesaving instructions
include instructions if someone is trapped in a burning building, trapped in a confined
space, trapped in a sinking vehicle or other fire related incidents. The current non-
certified questionnaire system does not meet the needs of the 911 Center.
This request is to purchase the Emergency Fire Dispatch protocol system through Priority
Dispatch and to certifu all 9l I staffas Emergency Fire Dispatch. This purchase includes
the flipchart protocol system, the software program, two training courses for staff
certification, a quality assurance tool and support and maintenance. Currently, the 911
Center maintains the flipchart protocol system through Priority Dispatch for Emergency
Medical Dispatch and all 911 staffare Emergency Medical Dispatch certified.
Enclosed with this memorandum is a sole source letter from the vendor, which provides
additional information. This purchase would allow standardization with our protocol
systems, artd a future goal is to purchase Emergency Police Dispatch for the 9l I Center.
To utilize a separate vendor, we would be required to enter into an additional
maintenance agreement, we would be utilizing an additionaVdifferent protocol structure
from the current utilized vendor, and the 911 Center would not have ft.{ifpr# A%H&yElan accredited status as a center ofexcellence.
llPage
Sole Source Justification (Reference Article 6, Procurement Source Selection Methods and
Contract Awards, S 1-10-56 SOLE SOURCE PROCUREMENT
Print'Form
1)6176
143.245.OO
Initial all entries below that apply to the proposed purchase. Attach a memorandum containing complete
justification and support documentation as directed in initialed entry. (More than one entry will apply to most
sole source products/services requested).
Vendor: Priority Dispatch Corporation E-Verify Number:
Cornmodity: Fire Dispatch Call Protocols & Sftwre
Estimated annual expenditure for the above commodity or service:
Received
Admini$ratele€flice
[1AY 0 4 2018
AUBusla' GA
Department Head Signature:
Approval Authority:
Administrato, ann.ouut r@) not required
COMMENTSf\ AKen{ir<J U-onru
i. SoLE SoURCE REQUEST IS FoR THE oRIGINAL MANUFACTURER oR PRoVIDER,
THERE ARE NO REGIONAL DISTRIBUTORS. (Attach the manufacturer's written
certification that no regional distributors exist. ltem no. 4 also must be completed.)
2. SOLE SoURCE REQUEST IS FoR oNLY THE AUGUSTA GEoRGIA AREA
DISTRIBUTOR OF THE OzuGINAL MANUFACTURER OR PROVIDER. (Attach the
manufacturer's - not the distributslr5 - written certification that identifies all regional
distributors. Item no. 4 also must be completed.)
3, THE PARTSiEQUIPMENT ARE NoT INTERCHANGEABLE wITH SIMILAR PARTS oF
ANOTHER MANUFACTURER. (Explain in separate memorandum.)
4. THIS IS THE ONLY KNowN ITEM oR SERVICE THAT WILL MEET THE SPECIALIZED
iH3;"?ilTiT"ff IIH[:il1"n:.'.X""]ffi :i,#i*qB%r{YYfii9t{A"ach
5. THE PARTS/EQUIPMENT ARE REQUIRED FRoM THIS SoURCE To PERMIT
STANDARDIZATION. (Attach memorandum describing basis for standardization request.)
6. NONE OF THE ABOVE APPLY. A DETAILED EXPLANATIoN AND JUSTIFICATIoN
FOR THIS SOLE SOURCE REQUEST IS CONTAINED IN ATTACHED MEMORANDUM.
DRD
The undersigned requests that competitive procurement be waived and that the vendor identified as the supplier
of the service or material described in this sole source justification be authorized as a sole source for the service
or material.
Name:Daniel R. D 911 Date: 5/3/2018
Date: s/s/ai
ion *fpo
Rev.09/10/12
110 Regent Street, Suite 500 Agency:Augusta 911 Center
Salt Lake City, UT 84111 Agency ID#:4809
USA Quote #:
www.prioritydispatch.net Date:
Prepared By: Tim Martin Offer Valid Through:
Q-13797
4/27/2018 8/1/2018
Phone: (800) 363-9127 Payment Terms Net 30
Email: tim.martin@prioritydispatch.net Currency:USD
Bill To:Ship To:
Augusta 911 Center Augusta 911 Center
Daniel Dunlap Daniel Dunlap
911 4th Street 911 4th Street
Augusta, Georgia 30911 Augusta, Georgia 30901
United States United States
Line Product Name Qty Unit Price Amount
1 ProQA Fire Software Licenses
Automated calltaking software
15 3,750.00 56,250.00
2 XLerator Client Server Suite
Client server software application suite
1 2,500.00 2,500.00
3 AQUA Case Review Software for EFD
Quality Assurance (case review) software base engine and discipline
module
1 1,500.00 1,500.00
4 Software Installation and Configuration On-site technical assistance for
software installation and configuration for IT personnel
1 1,500.00 1,500.00
5 FPDS Backup Cardset License
Licensed manual protocol set for backup
15 495.00 7,425.00
6 FPDS Quality Assurance Guide
Quality Assurance Guide for training and case review only
4 45.00 180.00
7 Protocol Training and Certification for EFD (Host)
Materials, tuition and certification
50 340.00 17,000.00
8 ProQA Software Training for EFD (two 4 hour courses)
8 hours of training (a maximum of 2 sessions a day for a total of 8 hours)
2 1,500.00 3,000.00
9 AQUA Software Training 8-hour course 1 1,500.00 1,500.00
10 ProQA & AQUA Reports Training (4 hours) for administrators, managers
and supervisors on ProQA and AQUA reporting functions
1 1,500.00 1,500.00
11 Implementation Support Package for EFD
Implementation support and quality management program development
1 30,000.00 20,000.00
12 National Q Service - 90/90 (EFD)
Expert case review, mentoring and reporting for first 90 days after
system Go Live.
Next 90 days will include QA system oversight and support for your
Quality Improvement Unit.
Renewable option available
1 9,100.00 9,100.00
13 Trip Charge/Travel Expenses Travel expense 1 1,500.00 1,500.00
14 IAED Accreditation Application Fee EFD
IAED fee for accreditation
1 2,250.00 2,250.00
"To lead the creation of meaningful change in public safety and health."
Page 1 of 2
Line Product Name Qty Unit Price Amount
15 ProQA ESP (P) F
License Renewal, Service & Support
1 18,000.00 18,000.00
16 Shipping & Handling 1 40.00 40.00
Discount USD -10,000.00
Subtotal USD 153,245.00
Estimated Tax
Total USD 143,245.00
Customer Signature:Date:
Customer Name:Purchase Order ID:
Credit Card #:Expiration Date:
TERMS AND CONDITIONS
This quote is valid for 120 days from date of issue. All prices quoted are exclusive of any applicable taxes, duties, or government assessments relating
to this transaction, which are the sole obligation of Buyer. For further information see https://prioritydispatch.net/license-agreement/
"To lead the creation of meaningful change in public safety and health."
Page 2 of 2
Commission Meeting Agenda
6/5/2018 2:00 PM
15th Street Pedestrian Improvements Project (Mowing & Maintenance Agreement)
Department:Engineering
Department:Engineering
Caption:Motion to approve entering into a Mowing and Maintenance
Agreement as well as an Indemnity Agreement with the Georgia
Department of Transportation in conjunction with TIA funded
15th Street Pedestrian Improvements Project as requested by
AED. (Approved by Engineering Services Committee May
29, 2018)
Background:SR4/15 Street Pedestrian Improvement is a SPLOST VI Capital
Project and a project from the “Approved Investment List” of
TIA that was approved by voters of the CSRA in July 31, 2012
referendum. It is a TIA Band 2 project and TIA funds are
allocated for design & construction. In March 2017, commission
approved award of design phase of the project. Design phase is
substantially complete and project is ready to go to construction.
This project will improve pedestrian and bicyclist safety and
mobility, enhancing access to transit stops, the Augusta Canal
Trail, businesses along the corridor, Augusta University, and the
Charlie Norwood VA Medical Center. Streetscape
improvements bring a design aesthetic to this area. However,
section of 15th Street is State Route and f or landscaping
improvements along State Routes, Georgia DOT requires that
the local government enter into a mowing and maintenance
agreement and indemnity agreement .
Analysis:Agreement would allow the TIA funded project going to
construction in timely manner. In addition, streetscape
improvements will enhance aesthetic of this corridor.
Financial Impact:operational costs are estimated at $3,000 annually
Alternatives:Do not approve and identify alternate construction options to
complete designed improvements and meet TIA construction
schedule for this project.
Cover Memo
Recommendation:Approve entering into a Mowing and Maintenance Agreement as
well as an indemnity Agreement with the Georgia Department of
Transportation in Conjunction with TIA funded 15th Street
Pedestrian Improvements Project as requested by AED.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Committee Meeting Date:
Commission Meeting Date:
Agenda Item Number:
Approval Letter Date:
Entered into the MuniAgenda by/date
DATE: May 18, 2018
TO: The Honorable Hardie Davis, Jr., Mayor
Members of the Commission
William Fennoy, Chairman, Engineering Services Committee
THROUGH: Janice Jackson, Administrator
FROM: Hameed Malik, Ph.D., P.E., Director of Engineering
SUBJECT: 15th Street Pedestrian Improvements Project
Mowing and Maintenance Agreement and Indemnity Agreement
TIA Project#RC07-000146/PI#0011408
Project Number: N/A
File Reference: 18-014(T)
CAPTION: Approve entering into a Mowing and Maintenance Agreement as well as
an indemnity Agreement with the Georgia Department of Transportation
in Conjunction with TIA funded 15th Street Pedestrian Improvements
Project as requested by AED.
BACKGROUND: SR4/15 Street Pedestrian Improvement is a SPLOST VI Capital Project and
a project from the “Approved Investment List” of TIA that was approved
by voters of the CSRA in July 31, 2012 referendum. It is a TIA Band 2 project
and TIA funds are allocated for design & construction. In March 2017,
commission approved award of design phase of the project. Design phase
is substantially complete and project is ready go construction. This project will
improve pedestrian and bicyclist safety and mobility, enhancing access to transit
stops, the Augusta Canal Trail, businesses along the corridor, Augusta University,
and the Charlie Norwood VA Medical Center. Streetscape improvements bring a
design aesthetic to this area. However, section of 15th Street is State Route
and for landscaping improvements along State Routes, Georgia DOT requires
that the local government enter into a mowing and maintenance agreement
and indemnity agreement.
ANALYSIS: Agreement would allow the TIA funded project going to construction in
timely manner. In addition, streetscape improvements will enhance
aesthetic of this corridor.
FINANCIAL
IMPACT: None anticipated.
ALTERNATIVES: 1). Do not approve and identify alternate construction options to complete
designed improvements and meet TIA construction schedule for this
project.
.
RECOMMENDATION: Approve entering into a Mowing and Maintenance Agreement
as well as an indemnity Agreement with the Georgia
Department of Transportation in Conjunction with TIA funded
15th Street Pedestrian Improvements Project as requested by
AED.
REQUESTED AGENDA DATE: Committee Meeting: May 29, 2018
Commission Meeting: June 5, 2018
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
None
HM/vj
cc: Assistant Director of Engineering
AED Assistant Director Finance and Admin
Agenda File and Main File
GDOT Contract ID No.: IGTIA1801308
Page 1 of 9
RIGHT OF WAY MOWING AND MAINTENANCE AGREEMENT
By and Between THE
GEORGIA DEPARTMENT OF TRANSPORTATION
AND RICHMOND COUNTY, GEORGIA
THIS AGREEMENT made and entered into this _____ day of _____________, 2018 by and between the DEPARTMENT of Transportation, an agency of the State of Georgia,
hereinafter alternately referred to as “DEPARTMENT” or “LICENSOR”, and RICHMOND
COUNTY, GEORGIA hereinafter referred to as “LICENSEE”.
WHEREAS, the DEPARTMENT desires to enter into a public/private partnership to
perform certain services relating to mowing and maintenance within DEPARTMENT’S right of way, hereinafter called the “PROJECT”, and
WHEREAS, the LICENSEE has represented to the DEPARTMENT that, if such
permission is granted to the LICENSEE, LICENSEE shall bear all costs and liability associated
with the PROJECT; and
WHEREAS, the LICENSEE has represented to the DEPARTMENT that they are qualified and experienced to provide such services and the DEPARTMENT has relied upon
such representations;
NOW, THEREFORE, for and in consideration of the mutual promises and covenants as
herein contained, it is agreed by and between the parties hereto that:
GDOT Contract ID No.: IGTIA1801308
Page 2 of 9
ARTICLE I SCOPE OF PROJECT
The DEPARTMENT shall permit the LICENSEE to perform or cause to be performed,
the PROJECT consisting of certain services related to maintaining an identified section of the DEPARTMENT’S rights of way.
This permission shall be granted by the means of this Agreement for the entire scope of
the PROJECT, as set forth herein.
The maintenance duties and responsibilities of the LICENSEE are defined and set forth
in Article XI – MAINTENANCE WORK PLAN of this Agreement, and further enumerated and described in Exhibit ‘A’ – Application and Permit for Special Encroachment with approved
drawings or final working drawings for a Department-approved construction PROJECT.
Exhibit ‘A’ is attached hereto and incorporated by reference as if fully set out herein. The
PROJECT location shall be defined or delineated as part of Exhibit ‘A’. The required Special
Encroachment Permit and/or the construction PROJECT final working drawings are to be approved or issued by the DEPARTMENT.
Should the LICENSEE desire that these maintenance services be performed by a third
party, LICENSEE and the third party shall enter into subsequent agreement, whereby the
LICENSEE shall assume all responsibility of repayment to the third party for those services to
be rendered as set forth in Article XI - MAINTENANCE WORK PLAN. The Agreement between LICENSEE and any third parties to this Agreement, shall meet all operational and
administrative requirements, including the provisions of liability insurance, set forth by the
DEPARTMENT, and all liability associated with the PROJECT shall be borne by LICENSEE
and any third parties, as set forth in Article VIII, herein.
ARTICLE II
EXECUTION OF CONTRACT AND AUTHORIZATION
TIME OF PERFORMANCE
Time is of the essence in this agreement. The LICENSEE shall execute this Agreement and return it to the DEPARTMENT within thirty (30) days after receipt of contract forms from
the DEPARTMENT.
The LICENSEE shall begin work on the PROJECT under this Agreement immediately
after receiving a signed and executed copy of the Agreement (unless noted otherwise in Exhibit
A or upon PROJECT construction completion).
Subject to the terms and conditions set forth in this Agreement, and upon execution of
this Agreement, the DEPARTMENT grants the right to the LICENSEE to mow, edge, and
maintain, as set forth in Article XI- MAINTENANCE WORK PLAN, that specific section of
right-of-way identified in this Agreement, and herein defined as the PROJECT.
The duration of this Agreement shall be for fifty years from the date above first written
unless terminated sooner by the DEPARTMENT or LICENSEE.
GDOT Contract ID No.: IGTIA1801308
Page 3 of 9
ARTICLE III SUBSTANTIAL CHANGES
If, prior to the satisfactory completion of the services under this Agreement, any party
materially alters the scope, character or complexity of the services from those required under the Agreement, a Supplemental Agreement shall be executed between the parties. It is understood,
however, that LICENSEE shall not engage in any activities or conduct any work which would be
considered to be outside the scope of the permission granted to LICENSEE by the
DEPARTMENT. Minor changes in the work which do not involve increased compensation,
extensions of time or changes in the goals and objectives of the work may be made by written notification of such change by any party with written approval by the other parties.
ARTICLE IV ASSIGNMENT
It is understood by the LICENSEE that the work is considered personal and, except as
provided for in Article I, LICENSEE agrees not to assign, sublet or transfer any or all of their interest in this Agreement without prior written approval of the DEPARTMENT.
ARTICLE V CONTRACT DISPUTES
This Agreement shall be deemed to have been executed in Fulton County, Georgia,
without reference to its choice of law doctrine, and all questions of interpretation and construction shall be governed by the laws of the State of Georgia. Any litigation arising out of
this contract shall be commenced within the State of Georgia. The foregoing provisions shall not
be construed as waiving any immunity to suit or liability, including without limitation, sovereign
immunity which may be available to the Department.
ARTICLE VI INSURANCE
Prior to beginning work, the LICENSEE shall obtain and certify to the DEPARTMENT
that it has the following minimum amounts of insurance coverage:
(a) Workmen’s Compensation Insurance in accordance with the laws of the State of
Georgia.
(b) Public Liability Insurance in an amount of not less than one hundred thousand
dollars ($100,000) for injuries, including those resulting in death to any one person, and in an
amount of not less than three hundred thousand dollars ($300,000) on an account of any one
occurrence, or proof of self insurance.
(c) Property Damage Insurance in an amount of not less than fifty thousand dollars ($50,000) from damages on account of any occurrence, with an aggregate limit of one hundred
thousand dollars ($100,000), or proof of self insurance.
(d) Valuable Papers Insurance in an amount sufficient to assure the restoration of any
plans, drawings, field notes, or other similar data relating to the work covered by the PROJECT.
(e) Insurance shall be maintained in full force and effect during the life of the PROJECT.
GDOT Contract ID No.: IGTIA1801308
Page 4 of 9
The LICENSEE shall furnish upon request to the DEPARTMENT, certificates of
insurance evidencing such coverage. These certificates shall also provide that the insurance will
not be modified or canceled without a 30 day prior written notice to the DEPARTMENT.
Failure by the LICENSEE to procure and maintain the insurance as set forth above shall be considered a default and cause for termination of this Agreement and forfeiture of the
Performance and Payment Bonds. The LICENSEE shall, at least fifteen (15) days prior to the
expiration date or dates of expiring policies, deposit certified copies of renewal, or new policies,
or other acceptable evidence of insurance with the DEPARTMENT.
ARTICLE VII COMPENSATION
It is agreed that LICENSEE shall conduct all work at no cost to the DEPARTMENT, and
without compensation from the DEPARTMENT. It is further agreed that any and all issues
relating to compensation and payment shall be resolved by and between LICENSEE and any
successors, subcontractors, or assigns thereto.
The DEPARTMENT and LICENSEE further agree that, should the DEPARTMENT be
required to conduct any inspections and/or supervision of the PROJECT beyond that which
would normally occur in the ordinary course of the DEPARTMENT’S maintenance activities,
LICENSEE shall reimburse the DEPARTMENT for such inspection and supervision. The rate
of reimbursement for the DEPARTMENT’S inspection and supervision shall in no case exceed a rate determined to be reasonable by the parties.
Should LICENSEE and the DEPARTMENT desire to change this agreement at a later
date to provide for compensation to LICENSEE, or any successors or assigns thereto, such
change shall only be permitted by a supplemental agreement as set forth in Article III herein.
Any supplemental agreements involving compensation shall be subject to the DEPARTMENT review and approval.
ARTICLE VIII RESPONSIBILITY FOR CLAIMS AND LIABILITY
LICENSEE NOT AGENT OF DEPARTMENT
LICENSEE, and all successors and assigns thereto, shall save harmless the DEPARTMENT, its officers, agents, and employees from all suits, claims, actions or damages of
any nature whatsoever resulting from the performance of work assigned to LICENSEE under
this Agreement. LICENSEE further agrees that they shall be fully responsible for injury or
damage to landscaping, landscape related items, and any other non-standard and decorative
elements installed by or for the LICENSEE within the right of way, and for any damage to the DEPARTMENT’S signs, structures, or roadway fixtures, if LICENSEE causes the damage.
These indemnities shall not be limited by reason of the listing of any insurance coverage.
It is further understood and agreed that LICENSEE, or any successor or assigns thereto,
in the conduct of any work involved in the PROJECT, shall not be considered the agent of the
DEPARTMENT or of the State of Georgia.
GDOT Contract ID No.: IGTIA1801308
Page 5 of 9
ARTICLE IX TERMINATION OF CONTRACT
The DEPARTMENT may terminate this contract for just cause at any time by giving of
thirty (30) days written notice of such termination. Upon receipt of such notice of termination, LICENSEE shall discontinue and cause all work under this contract to terminate upon the date
specified in the said notice. In the event of such termination, the DEPARTMENT shall be paid
for any amounts as may be due it as specified in Article VII up to and including the specified
date of termination. LICENSEE shall have the right to terminate this contract at any time,
provided that such termination is first approved by the DEPARTMENT, and that the DEPARTMENT is reimbursed in full for all services rendered pursuant to Article VII.
The DEPARTMENT and LICENSEE further agree that, should the DEPARTMENT
allow the LICENSEE to terminate the agreement, the termination, unless determined otherwise
in writing by the DEPARTMENT, shall be contingent upon the following:
A. The LICENSEE, at the discretion of the DEPARTMENT, removing the planted landscaping, landscape related items, and any other non-standard and decorative
elements that were installed by or for the LICENSEE at no cost to the
DEPARTMENT.
B. The LICENSEE restoring the removed landscape areas to their original condition or
a condition that meets federal standards and is acceptable to the DEPARTMENT.
C. The LICENSEE restoring the removed non-standard and decorative elements with
standard DEPARTMENT elements that meet federal and state requirements.
D. The LICENSEE reimbursing the DEPARTMENT in full any state and/or federal
funds used to purchase and install the landscaping, landscape related items, and other
non-standard and decorative elements that are no longer to be maintained by the LICENSEE.
The DEPARTMENT and the LICENSEE agree that, should the LICENSEE fail to
perform the maintenance, as set forth in Article XI - MAINTENANCE WORK PLAN, the
DEPARTMENT may require the LICENSEE to remove, restore, and reimburse according to
items “A”, “B”, “C”, and “D” above, as applicable, and then terminate the agreement.
ARTICLE X COMPLIANCE WITH APPLICABLE LAW
The undersigned certify that:
A. This Agreement is subject to applicable state and federal laws, standards, and rules
and regulations.
B. The provisions of Sections 45-10-20 through 45-10-28 of the Official Code of
Georgia Annotated relating to Conflict of Interest and State Employees and Officials
Trading with the State have been complied with in full.
C. The provisions of Section 50-24-1 through 50-24-6 of the Official Code of Georgia
Annotated, relating to the “Drug-Free Workplace Act” have been complied with in full.
GDOT Contract ID No.: IGTIA1801308
Page 6 of 9
ARTICLE XI MAINTENANCE WORK PLAN
MAINTENANCE WORK PLAN for LANDSCAPE MAINTENANCE AGREEMENT
For all maintenance activities, at a minimum, abide by the Federal Manual of Uniform Traffic Control
Devices (MUTCD) standards, current edition, for temporary traffic control. Move equipment or materials on or across a traveled way in a manner as not to unduly interfere with traffic.
Watering
• Provide adequate water to maintain healthy plant material
• Water in a manner that it does not endanger pedestrian or vehicular traffic
• Water according to the state or local government restrictions
Pruning
• Remove dead or diseased planted vegetation.
• Prune trees and shrubs to maintain the health of the plants and to maintain in the intended design character of the plant (no stump pruning or lollipop/ball shapes)
• Prune trees and shrubs as needed to remove damage by storm or accident events and to prevent safety hazards. Prune to maintain open sight distances, clear zone areas and traffic sign visibility. Provide clearance for pedestrian and
vehicular traffic mobility.
• Prune according to American National Standards Institute, latest edition, A300
Part 1 pruning standards
Plant Replacement
• Replacement of dead or diseased vegetation of planted material within the project limits is the responsibility of the LICENSEE
• Replacement plant material must be according to Policy 6755-9 – Policy for Landscaping and Enhancements on GDOT Right of Way and GDOT
Specification Section 702.
Weeding
• Maintain right of way free of weeds, exotic and invasive pest plants, undesired vegetation and other noxious weeds
• All Pesticide/Herbicide use shall be under the direct supervision of someone with the appropriate Commercial Category 27 (right of way use) license.
• When pesticides/herbicides are being applied the person applying shall have in their possession all labeling associated with the pesticide/herbicide and their license/certification.
• Post warning signs for pesticide/herbicide use as required by state code.
Mowing and trimming of grass
• Maintain a neat appearance and clear sight lines for pedestrian and vehicular
traffic.
Mulching
• Replace mulch in plant beds as needed to maintain an attractive, fresh look at a 2-3” depth
• Maintain mulch so that it will not spread or wash on to pedestrian paths or traveled lanes
GDOT Contract ID No.: IGTIA1801308
Page 7 of 9
• Keep mulch clear of tree and shrub trunks and crowns, minimum of 3” off of any
stem as it enters the ground. Do not bury root flares, remove mulch as necessary
to prevent burying root flares, trunks or shrub stems.
Litter
• Completely remove all litter and debris and other objectionable material on site.
• Do not deposit or blow litter, debris and vegetation into gutters or drainage structures.
• Make disposal in accordance with local and state laws.
NOTE:
All major maintenance repair activities and activities that may interfere with traffic or pedestrian flow within the right of way project limits, such as travel lane/walkway closures, require the LICENSEE notify the Department at least 48 hours prior to the activity to coordinate and gain Department approval.
GDOT Contract ID No.: IGTIA1801308
Page 8 of 9
The covenants herein contained shall, except as otherwise provided, accrue to the benefit
of and be binding upon the successors and assigns of the parties hereto.
IN WITNESS WHEREOF, said parties have hereunto set their hand and affixed their seals the day and year above first written.
GEORGIA DEPARTMENT OF LICENSEE
TRANSPORTATION
_________________________________ __________________________________
Commissioner (Seal) Richmond County, Georgia (Seal)
__________________________________
Name and Title
Attest: Attest:
__________________________________ __________________________________
Treasurer Name and Title
Signed, sealed and delivered
This ____ day of ___________, 2018, in the presence of:
___________________________________ Notary Public
GDOT Contract ID No.: IGTIA1801308
Page 9 of 9
EXHIBIT ‘A’
Project Location PI 0011408
The Project shall be for maintenance work as specified in ARTICLE XI for the landscaping
along SR 4/15th Street in Richmond County. Said landscaping is being constructed along the entire corridor of GDOT project PI 0011408.
Commission Meeting Agenda
6/5/2018 2:00 PM
5th Street over the Savannah River-Bridge Repair and Restoration
Department:Engineering
Department:Engineering
Caption:Motion to approve funding for Preliminary and Final
Engineering Phases of Design Consultant Supplemental
Agreement to Civil Services, Inc. in the amount of $715,495.85
for 5th Street Bridge over the Savannah River (Bridge Repair
and Restoration) as requested by AED. (Approved by
Engineering Services Committee May 29, 2018)
Background:The 5th Street Bridge over Savannah River (Bridge Repair and
Restoration) is a project from the “Approved Investment List” of
TIA that was approved by voters of the CSRA in July 31, 2012
referendum. The 5th Street Bridge is a Band 2 project that will
begin the existing condition assessment process once approved
by the City of Augusta, Georgia Commission. In March 2017,
commission approved award of the bridge condition assessment
phase of the project to Civil Services, Inc. (CSI). The bridge e
xisting condition assessment is completed and warrants
preliminary and final design development for bridge
repair/restoration. Scope of services includes environmental
document, regulatory permitting, field survey work, structural
alternatives, geotechnical assessment, architectural design,
lighting design and development of final construction plans .
Analysis:On March 7, 2017 commission approved the bridge assessment
phase of the project that included assessment if structure
conditions and structure restoration options. The purpose of this
item is to move the project from condition assessment to design
and construction.
Financial Impact:Funds are available in the TIA project budget.
Alternatives:Do not approve and find alternative to complete the project and
meet TIA project completion schedule
Cover Memo
Recommendation:Approve funding for Preliminary and Final Engineering Phases
of Design Consultant Supplemental Agreement to Civil
Services, Inc. in the amount of $715,495.85 for 5th Street Bridge
over the Savannah River (Bridge Repair and Restoration) as
requested by AED.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: Project TIA Funds 371-041110-T15041217
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#371-041110-T15041217. This request is to supplement the
Preliminary Engineering Phase of Design Consultant Services Agreement to Civil Services, Inc.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
TIA Design 200,000$
TIA Design 715,500$
915,500$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Mayor
CAPITAL PROJECT BUDGET
CPB#371-041110-T15041217
5th Street Bridge over the Savannah River (Bridge Repair and Restoration)
(Bid 16-247)
Supplemental Agreement
in the amount of $715,495.85 for the 5th Street Bridge over the Savannah River (Bridge Repair and
Restoration).
Funding is available in the TIA project budget:
5/18/2018
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#371-041110-T15041217
5th Street Bridge over the Savannah River (Bridge Repair and Restoration)
(Bid 16-247)
Supplemental Agreement
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB Addition CPB
TIA Project
371-041110/5212115-T15041217 ($200,916)($200,916)
TIA Project
371-041110/5212115-T15041217 ($715,500) ($715,500)
TOTAL SOURCES: ($200,916) ($715,500) ($916,416)
USE OF FUNDS
ENGINEERING
371-041110-5414210/T15041217 $200,000 $715,496 $915,496
TOTAL USES: $200,000 715,496$ $915,496
5/18/2018
(SA02 – For changes greater than $25,000) June 2017
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County Project Number(s): 371-041110-T15041217
GDOT Number (s):
RC07-001217
PI 0011418
Supplemental Agreement Number: 1
Purchase Order Number: 17ENG245
WHEREAS, We, Civil Services, Inc., Consultant, entered into a contract with Augusta-Richmond
County on March 7, 2017, for engineering design services associated with the improvements to 5th
Street over Savannah River Bridge, project RC07-001217, PI 0011418, File Reference No. 17-014
(A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional Preliminary and Final
Engineering Phase
It is agreed that as a result of the above described modifications the contract amount is increased
by $715,495.85 from $200,000.00 to a new total of $915,495.85.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement
in no way modifies or changes the original contract of which it becomes a part, except as specifically
stated herein.
NOW, THEREFORE, We, Civil Services, Inc., Consultant, hereby agree to said Supplemental
Agreement consisting of the above mentioned item, and agree that this Supplemental Agreement
is hereby made a part of the original contract to be performed under the specifications thereof, and
that the original contract is in full force and effect, except insofar as it might be modified by this
Supplemental Agreement.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY Civil Services, Inc.
AUGUSTA, GEORGIA
Hardie Davis, Mayor
Approved Date: Approved: Date:
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title:
Title:
RFQ Item #16-247
DESIGN AND FIELD ENGINEERING SERVICES FOR 5TH STREET BRIDGE OVER THE SAVANNAH RIVER
SCOPE OF SERVICES
PHASE 2 – CONCEPTUAL DESIGN
Civil Services, Inc. was retained by the City of Augusta to perform Design and Field Engineering services
for the 5th Street Bridge Rehabilitation.
I. PURPOSE:
The purpose of the project is to perform design and field engineering services for repair and
restoration of the 5th Street Bridge (Jefferson Davis Memorial Bridge) over the Savannah
River in the City of Augusta. The CSI team will develop a design and construction package for
the City of Augusta with sufficient details to repair and restore the existing structurally
deficient bridge as well as convert the bridge to pedestrian use only.
II. SERVICES TO BE PROVIDED BY THE CONSULTANT:
The Consultant and related Sub-Consultants will perform the following services during the
Bridge Assessment Phase:
A. Structural Alternatives – CSI will provide the following services:
Develop preliminary Plan, Elevation and Typical Section of proposed bridge
alternatives to convert the existing bridge to a pedestrian bridge.
Provide selected typical details of proposed improvements.
Coordinate with and incorporate input by other team members in the development
of conceptual plans of each proposed alternative.
Compile all input by team members to furnish and Alternative Concept Development
Report.
Provide Engineer’s Estimate for each proposed Alternative.
B. Architectural Design – CSI team member will provide the following services:
Study bridge history and identify the details/limits of bridge element removal and
restoration.
Coordinate with Historic Augusta and the Historic Preservation Commission to
identify bridge elements of historic significance.
Develop conceptual architectural plans for proposed alternatives to convert the
bridge a pedestrian bridge. This will be performed in coordination with bridge lighting
and structural team members.
C. Electrical Engineering – CSI Team member will provide the following services:
Coordinate with the Architect on the type of post top luminaires and aesthetic lights
to be used on the project
Participate in one site visit
Create typical section drawings for the lighting
Provide a preliminary cost estimate for the Project
D. Surveying - CSI Team member will prepare a base-map of the existing 5th Street bridge
structure and approaches. The project will start at the 5th Street and Reynolds Street
intersection and traverse along 5th Street to 200 feet north of the bridge abutment in
South Carolina to include a 100-foot-wide corridor.
Survey will include all bridge features, deck joints, pier locations, underground utilities
and control points. We will accomplish vertical control surveys to relate the elevations to
the North Geodetic Vertical Datum of 1988 commonly referred to as mean sea level. We
propose to locate existing utility lines based on field marks and maps furnished by the
utility owners and hire a private locate firm for additional locations. These utilities will
include power, gas, water, telephone, sewer, storm sewer, and cable television. The
Horizontal Datum will be based on the North American Datum of 1983, Georgia east zone.
Using this field data, a topographic and utility map on mylar film at a 1"=20' or appropriate
scale will be prepared. The drawing will be furnished in AutoCAD Civil 3D, 2018 version
computer disc format.
E. Geotechnical - The scope of work for this subsurface exploration will include, but will not
be limited to, the following activities:
Site Reconnaissance and Borings Layout: A site inspection will be made to visually
examine the site conditions and locate the soil test borings.
Utility Clearance: The Utility Protection Center (UPC) will be contacted to mark
existing utility lines.
Soil Test Borings: Drilling two (2) soil test borings to a maximum depth of up to eighty
(80) feet below the existing ground surface, or auger refusal, in order to investigate
the subsurface soil conditions and obtain the necessary information for providing
engineering recommendations including Deep Foundations Design
Recommendations.
Subsurface information will be presented on Test Boring Records showing the
thickness of each subsurface layer encountered, groundwater elevation at both the
time of drilling and at least 24 hours after drilling (if feasible), and partially weathered
rock and top of bedrock profiles, if encountered. Cross-section profiles will also be
included.
The subsurface materials encountered will be evaluated for both engineering and
construction purposes. Any encountered materials, which are not suitable or might
pose any additional construction constraints or costs, will be indicated and
recommendations will be given on the available feasible solution.
Construction Criteria for site stripping, subgrade preparation, and recommended
quality control and testing program for the foundations and structural fill, including a
discussion of the suitability of onsite soils for use as fill and backfill. Additionally, we
will discuss slope stability and anticipated bracing or under pinning, as appropriate.
Recommendations for design values for cast-in-place concrete retaining walls will be
provided, including lateral earth pressures for design of below grade walls, as
appropriate.
Perform a limited evaluation and stability analysis, as appropriate, of the existing
brick retaining wall in the immediate vicinity of the begin bridge.
Analysis/evaluation of any constructability issues that may eliminate a specific
alternative or need to be investigated with a selected alternative (Such as Potential
Impact of construction selected alternative on exiting retaining wall).
III. SUMMARY OF FEES:
Our fee for PHASE 2 – CONCEPTUAL DESIGN is $277,506.62
For a summary of Lump Sum Amount Contract Fees, see attached Fee Proposal.
PHASE 3 – CONSTRUCTION PLANS
IV. PURPOSE:
The purpose of the project is to perform design and field engineering services for repair and
restoration of the 5th Street Bridge (Jefferson Davis Memorial Bridge) over the Savannah
River in the City of Augusta. The CSI team will develop a design and construction package for
the City of Augusta with sufficient details to repair and restore the existing structurally
deficient bridge as well as convert the bridge to pedestrian use only.
V. SERVICES TO BE PROVIDED BY THE CONSULTANT:
The Consultant and related Sub-Consultants will perform the following services during the
Bridge Assessment Phase:
A. Structural Alternatives – CSI will provide the following services:
Develop a combined bridge structural construction plans and specifications for the
restoration and conversion of the existing bridge to a pedestrian bridge.
Coordinate with each team member to incorporate their plans into a combined set.
(Roadway, Electrical, Architectural, Bridge Painting and Geotechnical).
Furnish structural quantities and a combined Engineer’s Cost Estimate.
Assist the City with the preparation of Bid Documents (as needed).
B. Architectural Design – CSI team will provide the following:
Develop architectural construction plans and specifications for the restoration and
conversion of the exiting bridge to a pedestrian bridge. This includes railings, lighting,
planters and benches. Coordination with electrical (Bridge Lighting) and structural is
anticipated.
Furnish quantities and Engineer’s Estimate for proposed architectural work.
C. Electrical Engineering – CSI Team member will provide the following services:
Coordinate with the Architect on the type of post top luminaires to be used on the
project
Create a pedestrian lighting design for the 5th Street Bridge
Submit photometric analysis of lighting design to City
Confirm with the Architect on types of aesthetic lighting to be used for the bridge
Attend two site visits as needed
Coordinate power service with the utility
Create all necessary details for the lighting plans
Size all cables, conduits, and electrical equipment for the project
Create all necessary electrical single line and schematic drawings
Create lighting layout drawings
Provide a summary estimate for the Project
D.Bridge Painting - CSI Team member will prepare bridge painting plans,
specifications, and estimates that will consist of the following:
Existing General Plan and Elevation (GPE), with scans of existing plans utilized
to the greatest extent possible.
Painting Notes and Total Bill of Material
Existing Bridge and Approach Elevations, Framing Plans, and Details, with
scans of the existing plans utilized to the greatest extent possible.
Special Provision Check Sheets and additional Special Provisions as required
to detail the proposed bridge painting work.
Estimates of Cost and Time
Detailed Quantity Calculations in Excel and PDF format
E. Permitting - CSI Team Member will conduct field surveys and ecological permitting for
the proposed conversion of the 5th Street Bridge over the Savannah River from a vehicular
bridge to a pedestrian bridge. Team Member will conduct field surveys for waters of
the US and federally protected species of concern within the project area and be
responsible for completing an applicable US Army Corps of Engineers (USACE) Section 404
Nationwide Permit, USACE Section 10 Permit, as well as a Georgia Environmental
Protection Division (GAEPD) notification form as applicable. Due to the joint jurisdiction
of the Savannah District and Charleston District USACE, Team Member will coordinate
with the agencies in order to determine which USACE office would take the lead in
permitting (most likely Savannah District). Additionally, Team Member will coordinate
with South Carolina Department of Health and Environmental Control (DHEC) and GAEPD
in order to get 401 water quality certifications for the project.
Due to the presence of anadromous fish habitat within the Savannah River, Team
Member will coordinate with the National Oceanic and Atmospheric Administration
(NOAA) National Marine Fisheries Service (NMFS) for any applicable requirements under
Section 7 of the Endangered Species Act (ESA).
VI. SUMMARY OF FEES:
Our fee for PHASE 3 – CONSTRUCTION PLANS is $487,989.23
For a summary of Lump Sum Amount Contract Fees, see attached Fee Proposal.
M:\Proposals\2016 Proposals Prime\Georgia\Augusta 5th Street Bridge\CSI Fee Estimate 5th St Phase 2 3.xlsx
CITY OF AUGUSTA, GEORGIA
Repair and Rehabilitation Plans for the 5th Street Bridge
By: C. Morse Date:4-May-18 Consultant:Civil Services, Inc.
Project No.:Project Description:Phase 2 - Bridge Conceptual Design Contract No.:
Project Manager Sr. Engineer Engineer Sr. Designer Designer Cadd Technician Clerical Total
No. / Activity Manhours Salary Avg.
Man Hourly Man Hourly Man Hourly Man Hourly Man Hourly Man Hourly Man Hourly by Costs for Hourly
Hours Rate Hours Rate Hours Rate Hours Rate Hours Rate Hours Rate Hours Rate Activity Activity Rate
1.Bridge Assessment
A. Discipline Management &
Coordination 88.0 $190.00 0.0 $175.00 0.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 88.0 $16,720.00 $190.00
B. Deck and Railing Details 8.0 $190.00 56.0 $175.00 80.0 $110.00 40.0 $80.00 80.0 $75.00 0.0 $65.00 0.0 $65.00 264.0 $29,320.00 $111.06
C. Prelim. Girder Repair
Details 8.0 $190.00 72.0 $175.00 80.0 $110.00 64.0 $80.00 80.0 $75.00 40.0 $65.00 0.0 $65.00 344.0 $36,640.00 $106.51
D. Cost Estimate 8.0 $190.00 24.0 $175.00 40.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 72.0 $10,120.00 $140.56
E. Concept Report Draft 16.0 $190.00 40.0 $175.00 72.0 $110.00 40.0 $80.00 0.0 $75.00 80.0 $65.00 0.0 $65.00 248.0 $26,360.00 $106.29
F. Concept Report Final 12.0 $190.00 32.0 $175.00 40.0 $110.00 40.0 $80.00 0.0 $75.00 56.0 $65.00 0.0 $65.00 180.0 $19,120.00 $106.22
H. Meetings w/City 24.0 $190.00 24.0 $175.00 0.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 48.0 $8,760.00 $182.50
I. QA/QC 24.0 $190.00 24.0 $8.00 0.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 48.0 $4,752.00 $99.00
Total Total Salary 188.0 272.0 312.0 184.0 160.0 176.0 0.0 1292.0 $151,792.00 $117.49Manhours(MH x HR)
TOTAL CONTRACT FEE COMPUTATIONS (Check Appropriate Block)
SALARY RELATED COSTS:$151,792.00 Initial Estimate
MISCELLANEOUS DIRECT COST:$2,409.51
ROADWAY & CIVIL DESIGN (Civil Services, Inc.):$20,255.11 Initial Estimate No. 1
ARCHITECTURAL DESIGN (Dickinson Architects):$9,800.00
LIGHTING DESIGN (Atlanta Consulting Engineers):$3,100.00 Initial Estimate No. _______
SURVEYING (Cranston Engineering Group): $79,500.00
BRIDGE PAINTING (Collins Engineers, Inc.):$- If revised estimate, give reasons for revisions:
GEOTECHNICAL (Matrix Engineering Group, Inc.):$10,650.00
PERMITTING (Edwards-Pitman)$-
# By attachment, show details of the amount
TOTAL ESTIMATED FEE:$277,506.62 of percentage for Cost Elements & Additives.
SHEET 1
MISCELLANEOUS DIRECT COST
CONSULTANT:CIVIL SERVICES, INC.NAME OF PROJECT:5th Street Bridge
PREPARED:5/4/2018 PROJECT NO.:16-247
ITEM DESCRIPTION
Travel From:
To Project:
Per Diem 5 Days x 3 People x $50.00 per diem =$750.00
Comm. Air 0 Trips x 1 People x $500.00 per trip =$0.00
POV 1 Trips x 522 miles x $0.49 per mile =$253.17
Rental 0 Trips x 1 days / trip x $54.00 per day =$0.00
Lodging 1 Nights x 2 People x $150.00 per day =$300.00
To City:
Per Diem 0 Trips x 1 People x $50.00 per diem x $0.00
Comm. Air 0 Trips x 1 People x $0.00 per trip =$0.00
POV 2 Trips x 522 miles x $0.49 per mile =$506.34
Rental 0 Trips x 1 days / trip x $54.00 per day =$0.00
Lodging 2 Night x 2 People x $150.00 per day =$600.00
Subtotal:$2,409.51
Other (Specify)
Display Boards, Color Aerials & Handouts (for Community Awareness Plan)$0.00
Miscellaneous (Courier, FedEx, etc.)$0.00
TOTAL COST $2,409.51
* MAXIMUM $ 0.485 / MILE
SHEET 2
CITY OF AUGUSTA, GEORGIA
Design & Field Engineering Services for 5th Street Bridge
By: C. Morse Date:4-May-18 Consultant:Civil Services, Inc.
Project No.:Project Description:Phase 2 - Roadway Conceptual Design Contract No.:
Project Manager Sr. Engineer Engineer Sr. Designer Designer Cadd Technician Clerical Total
No. / Activity Manhours Salary Avg.
Man Hourly Man Hourly Man Hourly Man Hourly Man Hourly Man Hourly Man Hourly by Costs for Hourly
Hours Rate Hours Rate Hours Rate Hours Rate Hours Rate Hours Rate Hours Rate Activity Activity Rate
1.Bridge Assessment
A. Discipline Management
& Coordination 24.0 $190.00 0.0 $175.00 0.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 24.0 $4,560.00 $190.00
B. Traffic Control Analysis 0.0 $190.00 8.0 $175.00 8.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 16.0 $2,280.00 $142.50
C. Master TCP Design Files 0.0 $190.00 0.0 $175.00 0.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 0.0 $0.00 #DIV/0!
D. Temporary Traffic
Control Plan Sheets 0.0 $190.00 0.0 $175.00 0.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 0.0 $0.00 #DIV/0!
E. Make Utility Contacts 0.0 $190.00 8.0 $175.00 8.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 16.0 $2,280.00 $142.50
F. Permitting 0.0 $190.00 8.0 $175.00 0.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 8.0 $1,400.00 $175.00
G. Cost Estimates 0.0 $190.00 16.0 $175.00 16.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 32.0 $4,560.00 $142.50
H. Meetings w/ N. Augusta 0.0 $190.00 8.0 $175.00 0.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 8.0 $1,400.00 $175.00
I. Meetings w/City 0.0 $190.00 8.0 $175.00 0.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 8.0 $1,400.00 $175.00
J. QA/QC 8.0 $190.00 0.0 $175.00 0.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 8.0 $1,520.00 $190.00
0.0 $190.00 0.0 $175.00 0.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 0.0 $0.00 #DIV/0!
Total Total Salary 32.0 56.0 32.0 0.0 0.0 0.0 0.0 120.0 $19,400.00 $161.67Manhours(MH x HR)
TOTAL CONTRACT FEE COMPUTATIONS (Check Appropriate Block)
SALARY RELATED COSTS:$19,400.00 Initial Estimate
MISCELLANEOUS DIRECT COST:$855.11
Initial Estimate No. 1
Initial Estimate No. _______
TOTAL ESTIMATED FEE:$20,255.11 If revised estimate, give reasons for revisions:
# By attachment, show details of the amount
of percentage for Cost Elements & Additives.
SHEET 1
MISCELLANEOUS DIRECT COST
CONSULTANT:CIVIL SERVICES, INC.NAME OF PROJECT:5th Street Bridge
PREPARED:04-May-18 PROJECT NO.:16-247
ITEM DESCRIPTION
Travel From:
To Project:
Per Diem 3 Days x 1 People x $50.00 per diem =$150.00
Comm. Air 0 Trips x 1 People x $500.00 per trip =$0.00
POV 0 Trips x 522 miles x $0.49 per mile =$0.00
Rental 0 Trips x 1 days / trip x $54.00 per day =$0.00
Lodging 1 Nights x 1 People x $150.00 per day =$150.00
To City:
Per Diem 0 Trips x 1 People x $50.00 per diem x $0.00
Comm. Air 0 Trips x 1 People x $0.00 per trip =$0.00
POV 1 Trips x 526 miles x $0.49 per mile =$255.11
Rental 0 Trips x 1 days / trip x $54.00 per day =$0.00
Lodging 2 Night x 1 People x $150.00 per day =$300.00
Subtotal:$855.11
Other (Specify)
Display Boards, Color Aerials & Handouts (for Community Awareness Plan)$0.00
Miscellaneous (Courier, FedEx, etc.)$0.00
TOTAL COST $855.11
* MAXIMUM $ 0.485 / MILE
SHEET 2
CITY OF AUGUSTA, GEORGIA
Design & Field Engineering Services for 5th Street Bridge
By: C. Morse Date:4-May-18 Consultant:Civil Services, Inc.
Project No.:Project Description:Phase 3 - Bridge Final Design Contract No.:
Project Manager Sr. Engineer Engineer Sr. Designer Designer Cadd Technician Clerical Total
No. / Activity Manhours Salary Avg.
Man Hourly Man Hourly Man Hourly Man Hourly Man Hourly Man Hourly Man Hourly by Costs for Hourly
Hours Rate Hours Rate Hours Rate Hours Rate Hours Rate Hours Rate Hours Rate Activity Activity Rate
1.Final Design
A. Discipline Management
& Coordination 200.0 $190.00 0.0 $175.00 0.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 56.0 $65.00 256.0 $41,640.00 $162.66
B. General Notes 2.0 $190.00 8.0 $175.00 16.0 $110.00 24.0 $80.00 8.0 $75.00 16.0 $65.00 0.0 $65.00 74.0 $7,100.00 $95.95
C. Exist Bridge Plans 2.0 $190.00 2.0 $175.00 2.0 $110.00 0.0 $80.00 0.0 $75.00 4.0 $65.00 0.0 $65.00 10.0 $1,210.00 $121.00
D. Deck Repair Details 4.0 $190.00 40.0 $175.00 64.0 $110.00 32.0 $80.00 40.0 $75.00 48.0 $65.00 0.0 $65.00 228.0 $23,480.00 $102.98
E. Railing Repair Details 4.0 $190.00 40.0 $175.00 72.0 $110.00 48.0 $80.00 56.0 $75.00 16.0 $65.00 0.0 $65.00 236.0 $24,760.00 $104.92
F. Misc. Arch. Details 4.0 $190.00 64.0 $175.00 120.0 $110.00 80.0 $80.00 40.0 $75.00 120.0 $65.00 0.0 $65.00 428.0 $42,360.00 $98.97
G. Girder Repair Details 4.0 $190.00 80.0 $175.00 120.0 $110.00 88.0 $80.00 120.0 $75.00 40.0 $65.00 0.0 $65.00 452.0 $46,600.00 $103.10
H. Joint Repair Details 2.0 $190.00 40.0 $175.00 80.0 $110.00 48.0 $80.00 56.0 $75.00 72.0 $65.00 0.0 $65.00 298.0 $28,900.00 $96.98
I. Span 1 Design 2.0 $190.00 40.0 $175.00 56.0 $110.00 32.0 $80.00 48.0 $75.00 40.0 $65.00 0.0 $65.00 218.0 $22,300.00 $102.29
J. End Bent Design 2.0 $190.00 16.0 $175.00 40.0 $110.00 32.0 $80.00 48.0 $75.00 40.0 $65.00 0.0 $65.00 178.0 $16,340.00 $91.80
K. Cost Estimates 2.0 $190.00 24.0 $175.00 24.0 $110.00 8.0 $80.00 0.0 $75.00 8.0 $65.00 0.0 $65.00 66.0 $8,380.00 $126.97
L. Pier Rehab Details 2.0 $190.00 80.0 $175.00 88.0 $110.00 40.0 $80.00 96.0 $75.00 44.0 $65.00 0.0 $65.00 350.0 $37,320.00 $106.63
M. Meetings w/City 48.0 $190.00 48.0 $175.00 0.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 96.0 $17,520.00 $182.50
N. QA/QC 40.0 $190.00 40.0 $8.00 0.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 80.0 $7,920.00 $99.00
Total Total Salary 318.0 522.0 682.0 432.0 512.0 448.0 56.0 2970.0 $325,830.00 $109.71Manhours(MH x HR)
TOTAL CONTRACT FEE COMPUTATIONS (Check Appropriate Block)
SALARY RELATED COSTS:$325,830.00 Initial Estimate
MISCELLANEOUS DIRECT COST:$3,882.27 Initial Estimate No. 1
ROADWAY & CIVIL DESIGN (Civil Services, Inc.):$42,340.00
ARCHITECTURAL DESIGN (Dickinson Architects):$33,600.00
LIGHTING DESIGN (Atlanta Consulting Engineers):$23,500.00
SURVEYING (Cranston Engineering Group): $- Initial Estimate No. _______
BRIDGE PAINTING (Collins Engineers, Inc.):$31,460.00
GEOTECHNICAL (Matrix Engineering Group, Inc.):$-
PERMITTING (Edwards-Pitman)$27,376.96
If revised estimate, give reasons for revisions:
TOTAL ESTIMATED FEE:$487,989.23
MISCELLANEOUS DIRECT COST
CONSULTANT:CIVIL SERVICES, INC.NAME OF PROJECT:5th Street Bridge
PREPARED:04-May-18 PROJECT NO.:16-247
ITEM DESCRIPTION
Travel From:
To Project:
Per Diem 5 Days x 3 People x $50.00 per diem =$750.00
Comm. Air 0 Trips x 1 People x $500.00 per trip =$0.00
POV 1 Trips x 522 miles x $0.49 per mile =$253.17
Rental 0 Trips x 1 days / trip x $54.00 per day =$0.00
Lodging 5 Nights x 3 People x $150.00 per day =$2,250.00
To City:
Per Diem 0 Trips x 1 People x $50.00 per diem x $0.00
Comm. Air 0 Trips x 1 People x $0.00 per trip =$0.00
POV 3 Trips x 20 miles x $0.49 per mile =$29.10
Rental 0 Trips x 1 days / trip x $54.00 per day =$0.00
Lodging 2 Night x 2 People x $150.00 per day =$600.00
Subtotal:$3,882.27
Other (Specify)
Display Boards, Color Aerials & Handouts (for Community Awareness Plan)$0.00
Miscellaneous (Courier, FedEx, etc.)$0.00
TOTAL COST $3,882.27
* MAXIMUM $ 0.485 / MILE
SHEET 2
CITY OF AUGUSTA, GEORGIA
Design & Field Engineering Services for 5th Street Bridge
By: C. Morse Date:4-May-18 Consultant:Civil Services, Inc.
Project No.:Project Description:Phase 3 - Roadway Final Design Contract No.:
Project Manager Sr. Engineer Engineer Sr. Designer Designer Cadd Technician Clerical Total
No. / Activity Manhours Salary Avg.
Man Hourly Man Hourly Man Hourly Man Hourly Man Hourly Man Hourly Man Hourly by Costs for Hourly
Hours Rate Hours Rate Hours Rate Hours Rate Hours Rate Hours Rate Hours Rate Activity Activity Rate
1.Final Design
A. Discipline Management
& Coordination 24.0 $190.00 0.0 $175.00 0.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 24.0 $4,560.00 $190.00
B. Traffic Control Analysis 0.0 $190.00 24.0 $175.00 12.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 36.0 $5,520.00 $153.33
C. Master TCP Design Files 0.0 $190.00 8.0 $175.00 16.0 $110.00 8.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 32.0 $3,800.00 $118.75
D. Temporary Traffic
Control Plan Sheets 0.0 $190.00 8.0 $175.00 16.0 $110.00 16.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 40.0 $4,440.00 $111.00
E. Roadway & SPM 0.0 $190.00 16.0 $175.00 24.0 $110.00 20.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 60.0 $7,040.00 $117.33
F. Make Utility Contacts 0.0 $190.00 16.0 $175.00 0.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 16.0 $2,800.00 $175.00
G. Permitting 8.0 $190.00 0.0 $175.00 0.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 8.0 $1,520.00 $190.00
H. Cost Estimates 0.0 $190.00 16.0 $175.00 16.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 32.0 $4,560.00 $142.50
I. Meetings w/ N. Augusta 8.0 $190.00 0.0 $175.00 0.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 8.0 $1,520.00 $190.00
J. Meetings w/City 16.0 $190.00 0.0 $175.00 0.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 16.0 $3,040.00 $190.00
K. QA/QC 16.0 $190.00 0.0 $8.00 0.0 $110.00 0.0 $80.00 0.0 $75.00 0.0 $65.00 0.0 $65.00 16.0 $3,040.00 $190.00
Total Total Salary 72.0 88.0 84.0 44.0 0.0 0.0 0.0 288.0 $41,840.00 $145.28Manhours(MH x HR)
TOTAL CONTRACT FEE COMPUTATIONS (Check Appropriate Block)
SALARY RELATED COSTS:$41,840.00 Initial Estimate
MISCELLANEOUS DIRECT COST:$500.00
Initial Estimate No. 1
Initial Estimate No. _______
TOTAL ESTIMATED FEE:$42,340.00 If revised estimate, give reasons for revisions:
# By attachment, show details of the amount
of percentage for Cost Elements & Additives.
MISCELLANEOUS DIRECT COST
CONSULTANT:CIVIL SERVICES, INC.NAME OF PROJECT:5th Street Bridge
PREPARED:5/4/2018 PROJECT NO.:16-247
ITEM DESCRIPTION
Travel From:
To Project:
Per Diem 1 Days x 1 People x $50.00 per diem =$50.00
Comm. Air 0 Trips x 1 People x $500.00 per trip =$0.00
POV 0 Trips x 522 miles x $0.49 per mile =$0.00
Rental 0 Trips x 1 days / trip x $54.00 per day =$0.00
Lodging 1 Nights x 1 People x $150.00 per day =$150.00
To City:
Per Diem 0 Trips x 1 People x $50.00 per diem x $0.00Comm. Air 0 Trips x 1 People x $0.00 per trip =$0.00
POV 0 Trips x 20 miles x $0.49 per mile =$0.00
Rental 0 Trips x 1 days / trip x $54.00 per day =$0.00
Lodging 2 Night x 1 People x $150.00 per day =$300.00Subtotal:$500.00
Other (Specify)
Display Boards, Color Aerials & Handouts (for Community Awareness Plan)$0.00
Miscellaneous (Courier, FedEx, etc.)$0.00
TOTAL COST $500.00
* MAXIMUM $ 0.485 / MILE
SHEET 2
Commission Meeting Agenda
6/5/2018 2:00 PM
Award Bid Item 17-271 for Raw Water Pump #5
Department:Utilities
Department:Utilities
Caption:Motion to award Bid Item 17-271 for a Replacement Raw Water
Pump #5 at Goodrich Street Raw Water Pumping Station to
Gicon Pumps & Equipment, Inc. (Approved by Engineering
Services Committee May 29, 2018)
Background:The Utilities Department has worked with the Procurement
Department to solicit bids for a replacement pump for our oldest
diesel backup pump at the Goodrich Street Raw Water Pumping
Station. The existing pump was installed in the 1970’s and has
reached the end of its useful life. The lowest compliant bid for
this equipment is from Gicon Pumps & Equipment, Inc.
Analysis:Our review of the lowest compliant bid has determined that it
meets the specification requirements and the bid amount of
$104,916.00 is reasonable. This equipment will improve the
reliability of our backup systems for pumping raw water to the
Highland Avenue WTP in the event that we are unable to use the
canal for pumping energy.
Financial Impact:$104,916.00 from budgeted funds
Alternatives:Reject the bids received from Bid Item #17-271
Recommendation:We recommend approval of award of this bid item to Gicon
Pumps & Equipment, Inc. at a cost of $104,916.00.
Funds are
Available in the
Following
Accounts:
506043580-5425110
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
OFFICIAL
VENDORS
Technology International, Inc.
1349 S. International Parkway,
Suite 2411
Lake Mary, FL 32746
Power & Engergy Services, Inc.
PO Box 637
Powder Spring, GA 30127
Hi‐Tech Power Systems, Inc.
2479 Doug Barnard Parkway
Augusta, GA 30906
Border States Industries, Inc.
(Shealy Electrical)
120 Merovan Drive
North Augusta, SC 29860
Attachment B YES YES YES YES
Addendum 1NO/NON‐COMPLIANT YES YES YES
Addendum 2NO/NON‐COMPLIANT YES YES YES
E‐Verify Number EXEMPT 96269 NO/NON‐COMPLIANT 843796
SAVE Form YES YES YES YES
Make GENERAC GENERAC GENERAC GENERAC
Model 6998 7.5Kw POWEPACT
6998
ATS:RTG16EZA3
MOBILELINK: 6463
6998‐0
Year CURRENT MODEL 2017 & 2018 2017 2017
Price (EA) $3,100.00 $3,147.56 $2,689.00 $2,756.87
Total Price (20 EA) $62,000.00 $62,951.20 $53,780.00 $55,137.40
Pad For Generators (EA) INCLUDED $300.00 $47.00
163.33
(BUILT INTO PRICE ABOVE)
Approximate Delivery
Time 10‐20 DAYS
2‐6 WKS
BASED ON
MANUFACTURES STOCK &
AVAILIABILITY
6‐8 WKS 6‐8 WKS
7.5kw Generators
Total Number Specifications Mailed Out:20
Total Number Specifications Download (Demandstar): 5
Total Electronic Notifications (Demandstar): 102
Mandatory Pre‐Bid/Telephone Conference: NA
Total packages submitted: 4
Total Non‐Compliant: 2
Bid Item #17‐285 7.5kw Generators
for Augusta, Georgia‐ Utilities Department
Bid Date: Tuesday, December 5, 2017 @ 3:00 p.m.
Page 1 of 1
Invitation to Bid
Sealed bids will be received at this office until Friday, November 17, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-284 Walk Behind Trencher for Augusta, Georgia – Utilities Department
Bid Item #17-285 7.5 Kw Generators for Augusta, Georgia – Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, November 3, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 12, 19, 26, November 2, 2017
Metro Courier October 18, 2017
Commission Meeting Agenda
6/5/2018 2:00 PM
Award Bid Item 17-285 for 7.5kw Generators
Department:Utilities
Department:Utilities
Caption:Motion to approve award of Bid Item 17-285 for 7.5kw
Generators to Border States Industries. (Approved by
Engineering Services Committee May 29, 2018)
Background:The Utilities Department has worked with the Procurement
Department to solicit bids for 7.5kw Generators, which will be
used as back-up control power to our remote locations. The
lowest compliant bid for this equipment is from Border States
Industries, Inc.
Analysis:Our review of the lowest compliant bid has determined that it
meets the specification requirements and the bid amount of
$55,137.40 is reasonable. This equipment will improve the
reliability of our system control network in the event of loss of
electrical service.
Financial Impact:$55,137.40 from budgeted funds
Alternatives:Reject the bids received from Bid Item #17-285
Recommendation:We recommend approval of award of this bid item to Border
States Industries, Inc. at a cost of $55,137.40.
Funds are
Available in the
Following
Accounts:
506043580-5421110
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
OFFICIAL
VENDORS
Technology International, Inc.
1349 S. International Parkway,
Suite 2411
Lake Mary, FL 32746
Power & Engergy Services, Inc.
PO Box 637
Powder Spring, GA 30127
Hi-Tech Power Systems, Inc.
2479 Doug Barnard Parkway
Augusta, GA 30906
Border States Industries, Inc.
(Shealy Electrical)
120 Merovan Drive
North Augusta, SC 29860
Attachment B YES YES YES YES
Addendum 1 NO/NON-COMPLIANT YES YES YES
Addendum 2 NO/NON-COMPLIANT YES YES YES
E-Verify Number EXEMPT 96269 NO/NON-COMPLIANT 843796
SAVE Form YES YES YES YES
Make GENERAC GENERAC GENERAC GENERAC
Model 6998 7.5Kw POWEPACT
6998
ATS:RTG16EZA3
MOBILELINK: 6463
6998-0
Year CURRENT MODEL 2017 & 2018 2017 2017
Price (EA) $3,100.00 $3,147.56 $2,689.00 $2,756.87
Total Price (20 EA) $62,000.00 $62,951.20 $53,780.00 $55,137.40
Pad For Generators (EA) INCLUDED $300.00 $47.00
163.33
(BUILT INTO PRICE ABOVE)
Approximate Delivery
Time 10-20 DAYS
2-6 WKS
BASED ON
MANUFACTURES STOCK &
AVAILIABILITY
6-8 WKS 6-8 WKS
7.5kw Generators
Total Number Specifications Mailed Out:20
Total Number Specifications Download (Demandstar): 5
Total Electronic Notifications (Demandstar): 102
Mandatory Pre-Bid/Telephone Conference: NA
Total packages submitted: 4
Total Non-Compliant: 2
Bid Item #17-285 7.5kw Generators
for Augusta, Georgia- Utilities Department
Bid Date: Tuesday, December 5, 2017 @ 3:00 p.m.
Page 1 of 1
Invitation to Bid
Sealed bids will be received at this office until Friday, November 17, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-284 Walk Behind Trencher for Augusta, Georgia – Utilities Department
Bid Item #17-285 7.5 Kw Generators for Augusta, Georgia – Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, November 3, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 12, 19, 26, November 2, 2017
Metro Courier October 18, 2017
Commission Meeting Agenda
6/5/2018 2:00 PM
Award Bid Item 17-290 for a Rough Terrain Telescopic Forklift
Department:Utilities
Department:Utilities
Caption:Motion to award Bid Item 17-290 for a Rough Terrain
Telescopic Forklift to United Rentals. (Approved by Public
Safety Committee May 29, 2018)
Background:The Utilities Department has worked with the Procurement
Department to solicit bids for a Rough Terrain Telescopic
Forklift for use by our maintenance group. The lowest
compliant bid for this equipment is from United Rentals (North
America), Inc.
Analysis:Our review of the lowest compliant bid has determined that it
meets the specification requirements and the bid amount of
$75,957.00 is reasonable. This equipment will be used for
movement of materials and equipment on rough terrain and in
hard to reach locations.
Financial Impact:$75,957.00 from budgeted funds
Alternatives:Reject the bids received from Bid Item #17-290
Recommendation:We recommend approval of award of this bid item to United
Rentals (North America), Inc. at a cost of $75,957.00.
Funds are
Available in the
Following
Accounts:
506043580-5422510
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
OFFICIAL
VENDORS
Lift Atlanta
1639 Marvin Griffin Road
Augusta, GA 30906
Blueline Rental, LLC
826 Chris Drive
West Columbia, SC 29169
OER Services
717 S. Vermont Street
Palatine, IL 60067
Reliable Equipment
4001 Washington Road
Martinez, GA 30907
United Rentals
(North America), Inc.
2425 Mike Padgett
Highway
Augusta, GA 30906
Attachment B YES YES YES YES YES
E‐Verify Number 362984 44490 Non-Compliant 911218 234401
SAVE Form YES Non-Compliant YES YES YES
Year 2017 2017 NEW 2017 2018
Make GENIE GENIE GENIE GENIE GENIE
Model GTH363T4F GTH636T4F GTH636 GTH636 GTH636
Bid Price (Each) $81,756.00 $77,865.77 $79,679.00 $79,850.00 $75,957.00
Proposed Delivery
Time 9 WEEK ARO 12 WEEKS ARO 6 WEEKS ARO 8 WEEKS ARO 35‐42 DAY ARO
Rough Terrain Telescopic Forklift:
Total Number Specifications Mailed Out: 11
Total Number Specifications Download (Demandstar): 6
Total Electronic Notifications (Demandstar): 10
Mandatory Pre‐Bid/Telephone Conference: NA
Total packages submitted: 5
Total Non‐Compliant: 2
Bid Item #17‐290 Rough Terrain Telescopic Forklift
for Augusta, Georgia‐ Utilities Department
Bid Date: Thursday, November 30, 2017 @3:00 p.m.
Page 1 of 1
Invitation to Bid
Sealed bids will be received at this office until Friday, November 17, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-284 Walk Behind Trencher for Augusta, Georgia – Utilities Department
Bid Item #17-285 7.5 Kw Generators for Augusta, Georgia – Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, November 3, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 12, 19, 26, November 2, 2017
Metro Courier October 18, 2017
Commission Meeting Agenda
6/5/2018 2:00 PM
Award Bid Item 17-291 for SCADA Computer Server
Department:Utilities
Department:Utilities
Caption:Motion to award Bid Item 17-291 for SCADA Computer Server
to Insource Solutions. (Approved by Engineering Services
Committee May 29, 2018)
Background:The Utilities Department has worked with the Procurement
Department to solicit bids for two computer servers for our
Supervisory Control and Data Acquisition (SCADA) system.
The only bid for this equipment is from Insource Software
Solutions, Inc.
Analysis:Our review of the bid has determined that it meets the
specification requirements and the bid amount of $61,086.00 for
the two servers and $7,390 for onsite setup and is reasonable
(total installed cost $68,476.00). This equipment will be used to
improve the speed and reliability of our SCADA network. In
addition, we recommend adding the annual service and
maintenance of these servers to our existing service agreement at
an annual cost of $4,100.00.
Financial Impact:$68,476.00 from budgeted funds for this purchase plus the
annual service and maintenance agreement cost of $4,100.00.
Alternatives:Reject the bids received from Bid Item #17-291
Recommendation:We recommend approval of award of this bid item to Insource
Software Solutions, Inc. at a cost of $68,476.00 plus the annual
service and maintenance agreement cost of $4,100.00.
Funds are
Available in the
Following
Accounts:
506043580-5424910 Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
OFFICIAL
Bid Item #17‐291 Computer Server
for Augusta, Georgia‐ Utilities Department
Bid Date: Tuesday, December 5, 2017 @ 11:00 a.m.
VENDORS
InSource Software Solutions, Inc.
11321 Business Center Drive
Richmond, VA 23236
Attachment BYES
E‐Verify Number 336016
SAVE Form YES
Make STRATUS
Model 2810 FT SERVER
Computer Server Price (EA) $30,543.00
Extended Cost (2 EA) $61,086.00
Cost of Annual Service For
Maintenance (EA)$4,100.00
Onsite Setup (EA) $3,695.00
Onsite Setup (2 EA) $7,390.00
Computer Server for Scada Operations:
Total Number Specifications Mailed Out:13
Total Number Specifications Download (Demandstar): 11
Total Electronic Notifications (Demandstar): 187
Mandatory Pre‐Bid/Telephone Conference: NA
Total packages submitted: 1
Total Non‐Compliant: 0
Optional Items:
Page 1 of 1
Invitation to Bid
Sealed bids will be received at this office until Tuesday, December 5, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-291 Computer Server for Augusta, GA – Utilities Department
Bid Item #17-293 Thin Clients for Augusta, GA – Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Tuesday, November 14, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 19, 26, November 2, 9, 2017
Metro Courier October 25, 2017
Commission Meeting Agenda
6/5/2018 2:00 PM
Camilla Avenue Traffic Information Update
Department:Engineering
Department:Engineering
Caption:Motion to approve placing Camilla Avenue at the top of the list
to make the repairs to the portion of the road in Richmond
County and contacting Columbia County about making repairs
to their portion of the road so that the work could all be done at
the same time. (Approved by Engineering Services
Committee May 29, 2018)
Background:N/A
Analysis:N/A
Financial Impact:N/A
Alternatives:N/A
Recommendation:N/A
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/5/2018 2:00 PM
Hiers Pond and Lake Aumond Sediment Dredging and Disposal
Department:Engineering
Department:Engineering
Caption:Motion to approve supplemental funding of current Sediment
Dredging and Disposal Construction Services Two-Phase
Contract Phase 1 (Heirs Pond) and Phase 2 (Lake Aumond) in
the amount of $1 million. Also Authorize executing Phase 2
(Lake Aumond) of the current contract. RFP 17-301. (Approved
by Engineering Services Committee May 29, 2018)
Background:On March 6, 2018, Augusta Commission awarded Sediment
Dredging and Disposal Construction Services Two-Phase
Contract (Phase 1 (Heirs Pond) and Phase 2 (Lake Aumond) to
Waterfront Property Services, LLC dba Gator Dredging and
authorize funding for executing Phsae 1 (Hiers) of the project.
AED recently secured Section 404 of the Clean Water Act
required individual permit for Hiers Pond and Lake Aumond.
Natural degradation and years of development upstream of
Hiers Pond and Lake Aumond (water bodies) has caused them to
become silted and overgrown with aquatic weeds and other
evasive plant species, thus negatively impacting visual appeals
and storm water retention capabilities. The proposed dredging
will return water bodies to their near original contours while
improving water retention and visual appeal. AED is
completing this work in two phases. First Phase (Phase1) is
under construction and includes preparation of disposal area and
dredging of Hiers Pond. Second Phase (Phase2) will commence
after completion of Phase1. Phase2 includes dredging of Lake
Aumond.
Analysis:Dredging of Hiers Pond (Phase 1 construction) is in progress and
should be completed tentatively in July, weather permitting. It is
critical to commence Phase 2 dredging soon after. Adding
supplement funds to current purchase order in timely manner is
cost effective way to complete Lake Aumond dredging and
avoid 2nd mobilization expenses.
Cover Memo
Financial Impact:Funds are available in Engineering Stormwater Services
Program -Grading and Drainage (Stormwater) SPLOST account.
Alternatives:Do not approve and find alternative to complete the project.
Recommendation:Approve supplemental funding of current Sediment Dredging
and Disposal Construction Services Two-Phase Contract (Phase
1 (Heirs Pond) and Phase 2 (Lake Aumond) in the amount of $1
million. Also Authorize executing Phase 2 (Lake Aumond) of
the current contract. RFP 17-301.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: SPLOST–Grading and Drainage (Stormwater)
FY18 allocation: 329-041110-5414110/216829903-5414110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Committee Meeting Date:
Commission Meeting Date:
Agenda Item Number:
Approval Letter Date:
Entered into the MuniAgenda by/date
DATE: May 17, 2018
TO: The Honorable Hardie Davis, Jr.,Mayor
Members of the Commission
William Fennoy, Chairman, Engineering Services Committee
THROUGH: Janice Jackson, Administrator
FROM: Hameed Maik, Ph.D., PE, Director of Engineering
SUBJECT: Construction Services for Hiers Pond and Lake Aumond
Sediment Dredging and Disposal
RFP ITEM #17-301
File Reference: 18-014 (A)
CAPTION: Approve supplemental funding of current Sediment Dredging and Disposal
Construction Services Two-Phase Contract (Phase 1 (Heirs Pond) and Phase
2 (Lake Aumond) in the amount of $1million. Also Authorize executing
Phase 2 (Lake Aumond) of the current contract. RFP 17-301
BACKGROUND: On March 6, 2018, Augusta Commission awarded Sediment Dredging and
Disposal Construction Services Two-Phase Contract (Phase 1 (Heirs Pond)
and Phase 2 (Lake Aumond) to Waterfront Property Services, LLC dba
Gator Dredging and authorize funding for executing Phase 1 (Hiers) of the
project. AED recently secured Section 404 of the Clean Water Act required
individual permit for Hiers Pond and Lake Aumond. Natural degradation
and years of development upstream of Hiers Pond and Lake Aumond
(water bodies) has caused them to become silted and overgrown with
aquatic weeds and other evasive plant species, thus negatively impacting
visual appeals and storm water retention capabilities. The proposed
dredging will return water bodies to their near original contours while
improving water retention and visual appeal. AED is completing this work
in two phases. First Phase (Phase1) is under construction and includes
preparation of disposal area and dredging of Hiers Pond. Second Phase
(Phase2) will commence after completion of Phase1. Phase2 includes
dredging of Lake Aumond.
Agenda Item
May 17, 2018
Page 2
ANALYSIS: Dredging of Hiers Pond (Phase 1 construction) is in progress and should be
completed tentatively in July, weather permitting. It is critical to
commence Phase 2 dredging soon after. Adding supplement funds to
current purchase order in timely manner is cost effective way to complete
Lake Aumond dredging and avoid 2nd mobilization expenses.
FINANCIAL
IMPACT: Funds are available in Engineering Stormwater Services Program -
Grading and Drainage (Stormwater) SPLOST account.
ALTERNATIVES: Do not approve and find alternative to complete the project.
RECOMMENDATION: Approve supplemental funding of current Sediment Dredging
and Disposal Construction Services Two-Phase Contract (Phase
1 (Heirs Pond) and Phase 2 (Lake Aumond) in the amount of
$1million. Also Authorize executing Phase 2 (Lake Aumond) of
the current contract. RFP 17-301.
REQUESTED AGENDA DATE: Committee Meeting: May 29, 2018
Commission Meeting: June 6, 2018
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
SPLOST–Grading and Drainage (Stormwater) FY18 allocation
329-041110-5414110/216829903-5414110
HM/vj
cc: Assistant Director of Engineering
Agenda File and Main File
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#329-041110-216829903. This request is the Supplemental
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
2,000,000$
1,000,000$
3,000,000$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Mayor
CAPITAL PROJECT BUDGET
CPB#329041110/54.14110
Hiers Pond and Lake Aumond Sediment Dredging and Disposal
(Bid 17-301)
SUPPLEMENTAL SERVICES - PHASE 2
funding Sediment Dredging and Disposal Construction Services Two-Phase Contract (Phase 1
Hiers Pond) and Phase 2 (Lake Aumond) to Waterfront Property Services, LLC
dba Gator Dredging in the amount of $1,000,000.00. Funding is available in
SPLOST Grading and Drainage (Stormwater) FY2018 allocation funds.
Grading and Drainage (Stormwater) SPLOST Ph VII
Grading and Drainage (Stormwater) SPLOST Ph VII
1.14.2015
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#329041110/54.14110
Hiers Pond and Lake Aumond Sediment Dredging and Disposal
(Bid 17-301)
SUPPLEMENTAL SERVICES - PHASE 2
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB Addition CPB
Grading and Drainage (Stormwater)
SPLOST PHASE VII ($2,000,000) ($1,000,000) ($3,000,000)
TOTAL SOURCES: ($2,000,000) ($1,000,000) ($3,000,000)
USE OF FUNDS
ENGINEERING
329-041110-5414110/216829903 $2,000,000 $1,000,000 $3,000,000
TOTAL USES: $2,000,000 $1,000,000 $3,000,000
1.14.2015
Request for Proposal
Request for Proposals will be received at this office until Thursday, December 14, 2017 @ 3:00 p.m. for furnishing:
RFP Item # 17-301 Construction Services for Hiers Pond and Lake Aumond Sediment Dredging and Disposal
for the Augusta, GA – Engineering Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room
605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and
suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is
$80.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through
Augusta Blue Print (706 722-6488) beginning Tuesday, November 14, 2017. Bidders are cautioned that submitting a
package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods
or services, or coordination with other work that is material to the successful completion of the project.
A Pre Proposal Conference will be held on Thursday, November 30, 2017 @10:00 a.m. in the Procurement
Department, 535 Telfair Street, Room 605. A Site Visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, December 1, 2017, @
5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract
with the successful bidder(s). A 10% Bid Bond is required to be submitted along with the bidders’ qualifications;
100% performance bond and a 100% payment bond will be required for award.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form Bid Bond Original 7
Copies
Fee
Proposal
Compliance
Review
Waterfront Property Servce, LLC
dba Gator Dredging
13630 50th Way North
Clearwater, FL 33760
YES 976491 YES YES YES YES YES YES
Beam's Contracting, Inc.
15030 Atomic Road
Beach Island, SC 29842 YES 167300 YES YES YES YES YES YES
Reeves & Young, LLC
45 Peachtree Industrial Blvd
Suite 200
Sugar Hill, GA 30518
YES 886774 YES YES YES YES YES YES
RFP Item# 17-301 Construction Services for Hiers Pond
and Lake Aumond Sediment Dredging and Disposal
for the Augusta, GA – Engineering Department
RFP Due: Thursday, December 14, 2017 @ 3:00 p.m.
Total Number Specifications Mailed Out: 4
Total Number Specifications Download (Demandstar): NA
Total Electronic Notifications (Demandstar):NA
Pre Proposal Conference Attendees: 8
Total packages submitted: 3
Total Noncompliant:
Page 1 of 1
Waterfront Property
Services, LLC
dba Gator Dredging
13630 50th Way North
Clearwater, FL 33760
Beam's Contracting, Inc.
15030 Atomic Road
Beach Island, SC 29842
Reeves & Young, LLC
45 Peachtree Industrial Blvd
Suite 200
Sugar Hill, GA 30518
Waterfront Property
Services, LLC
dba Gator Dredging
13630 50th Way North
Clearwater, FL 33760
Beam's Contracting, Inc.
15030 Atomic Road
Beach Island, SC 29842
Reeves & Young, LLC
45 Peachtree Industrial Blvd
Suite 200
Sugar Hill, GA 30518
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested
information as required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS
2. Qualifications & Experience (0-5)20 5 2.5 3 100 50 60
3. Organization & Approach (0-5)15 5 3.5 4 75 52.5 60
4 A Scope of Services
• Proposed scope of services appropriate for all
phases of the work.
• Completion of all construction dredging activities
per Project Dredging plans.
• Dredging and disposal process compliance with
404 individual permit conditions.
• Approach resolving dredging/construction
conflicts or problems.
B Project Deliverables
scope set forth in above requirements.
C. Cost Control and Budgeting Methodology
cost and budget.
similar project/service.)
(0-5)15 4.5 3 3 67.5 45 45
5. Schedule of Work (0-5)10 5 4 2 50 40 20
0 0 0
Within Richmond County 5 10 0 0 0
Within CSRA 5 6 5 0 30 0
Within Georgia 5 4 5 0 0 20
Within SE United States (includes AL, TN, NC,
SC, FL) 5 2 5 10 0 0
All Others 5 1 0 0 0
7. References (0-5)5 5 5 5 25 25 25
24.5 18 17 327.5 242.5 230
8. Presentation by Team (0-5)10 0 0 0
9. Q&A Response to Panel Questions (0-5)5 0 0 0
0 0 0
Lowest Fees 5 10 5 0 0 50
Second 5 6 5 30 0 0
Third 5 4 5 0 20 0
Forth 5 2 0 0 0
Fifth 5 1 0 0 0
Total Phase 2 5 5 5 30 20 50
357.5 262.5 280
Evaluation Sheet for RFP #17-301 Construction Services for Hiers Pond
and Lake Aumond Sediment Dredging and Disposal
for the Augusta, GA – Engineering Department
Evaluation Meeting: Wednesday, January 10, 2018 @ 10:00 a.m.
Vendors
Phase 2 (Option - Numbers 8-9)
Procurement DepartmentRepresentative:___________Nancy Williams__________________________________
Evaluator: Cumulative Date: 1/10/18
Total (Total Possible Score 750)
Ranking of 0-5 (Enter a number value between 0 and 5)
6. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
Weighted Scores
Phase 1 Total - (Total Maximum Ranking 25 -
Maximum Weighted Total Possible 375)
Phase 1
Scale 0 (Low) to 5 (High)
Procurement Department Completion Date: 1/10/18
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
10. Cost/Fee Proposal Consideration
(only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only)
Waterfront Property Services, LLC
dba Gator Dredging
13630 50th Way North
Clearwater, FL 33760
Beam's Contracting, Inc.
15030 Atomic Road
Beach Island, SC 29842
Reeves & Young, LLC
45 Peachtree Industrial Blvd
Suite 200
Sugar Hill, GA 30518
Dredge America, Inc.
9555 NW Highway N
Kansas City, MO 64153
RFP Item #17-301
Construction Services for Heirs Pond
and Lake Aumond Sediment
Dredging and Disposal
For Engineering Department
Mailed Out 11/14/17
RFQ Item #17-247
Construction Services for Heirs Pond and
Lake Aumond Sediment
Dredging and Disposal
For Engineering Department
Bid Due: Fri. 12/14/17@ 3:00 P.M.
Abie Ladson
Engineering Department
Kellie Irving
Compliance Department Hameed Malik
Engineering Department
Commission Meeting Agenda
6/5/2018 2:00 PM
Resurfacing Various Roads (Supplement Olive Rd and Center West Parkway)
Department:Engineering
Department:Engineering
Caption:Motion to approve to Supplement Construction Contract with
Reeves Construction Co. in the amount of $1,060,158.00 to
cover additional cost for Resurfacing Olive Road (Gordon Hwy
to White Rd.) and Center West Parkway (Sherwood Dr. –
Bertram Rd.) as requested by AED. Bid: 17-243. (Approved by
Engineering Services Committee May 29, 2018)
Background:Currently, Reeves Construction is under contract with Augusta,
GA for resurfacing of four roads (Old Waynesboro Rd,
Richmond Hill Road, Boykin Road and Gardeners Mill Road).
The Augusta Commission awarded this contract on November
21, 2017. As additional funding becomes available, AED
includes additional roads to resurfacing contract. AED identified
Olive Road and Center West Parkway are in need of resurfacing
and can be resurfaced this year if funding becomes available.
AED submitted FY 2018 Local Maintenance and Improvement
Grant (LMIG) funding request to GDOT for maintenance
resurfacing and road way improvements construction. GDOT
approved the request and provided requested funds.
Analysis:Reeves Construction Company is currently under contract with
Augusta, GA/Augusta Engineering for road resurfacing work
and the cost provided of $1,060,158.00. This cost was analyzed
and determined to be reasonable and cost effective for the type
of work being performed.
Financial Impact:FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: FY2018 LMIG
Alternatives:Do not approve and complete the work at later time.
Recommendation:
Cover Memo
Approve to Supplement Construction Contract with Reeves
Construction Co. in the amount of $1,060,158.00 to cover
additional cost of Resurfacing Olive Road (Gordon Hwy to
White Rd.) and Center West Parkway (Sherwood Dr. – Bertram
Rd.) as requested by AED.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: FY2018 LMIG
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
1 APAC Industrial Way Post Office Box 1129
Augusta, Georgia 30907 Reeves Construction Company Augusta, Georgia 30903
Phone: (706) 731-5230 East Region Office Facsimile: (706) 731-8620
──────────────────────────────────────────────────────────────────────────────────
───────────────────────────────────────────────────────
Augusta Plant 602: (706) 731-8616 ● Grovetown Plant 603: (706) 854-9300
Statesboro Plant 801: (912) 681-2992 ● Millen Plant 804: (478) 982-4977
Statesboro Office Phone: (912) 681-1491 Facsimile: (912) 681-1887
January 31, 2018
Mr. Anthony Taylor
Augusta Engineering Department
452 Walker St.
Suite 110
Augusta, GA 30901
Reference: Bid Item 17-243 Resurfacing Various Roads
Center West Pkwy & Olive Rd. Resurfacing
Dear Mr. Taylor,
Thank you for requesting Reeves Construction to provide pricing to resurface Center West Pkwy and
Olive Rd. as part of the referenced project currently under contract. In pricing these roads we have
quoted alternates for 19mm and OGI as we did for the original contract.
Our quote is as follows:
Center West Parkway
DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT
TRAFFIC CONTROL 1 LS 41,810.00$ 41,810.000$
RAC 9.5 MM SP TP 2 INC BM & HL 610 TN 68.00$ 41,480.000$
BITUM TACK COAT 1,500 GA 5.00$ 7,500.000$
MIL ASPH CONC PVMNT, VAR DEP 7,500 SY 3.00$ 22,500.000$
113,290.000$
DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT
RAC 19 MM SP TP 2 INC BM & HL 820 TN 60.00$ 49,200.000$
162,490.000$
DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT
RAC OGI INC BM & HL 330 TN 98.00$ 32,340.000$
145,630.000$
BASE BID
ALTERNATE 1 - 19MM LEVELING
ALTERNATE 2 - OGI LEVELING
ALTERNATE 2 BID TOTAL
ALTERNATE 1 BID TOTAL
SUBTOTAL
1 APAC Industrial Way Post Office Box 1129
Augusta, Georgia 30907 Reeves Construction Company Augusta, Georgia 30903
Phone: (706) 731-5230 East Region Office Facsimile: (706) 731-8620
──────────────────────────────────────────────────────────────────────────────────
───────────────────────────────────────────────────────
Augusta Plant 602: (706) 731-8616 ● Grovetown Plant 603: (706) 854-9300
Statesboro Plant 801: (912) 681-2992 ● Millen Plant 804: (478) 982-4977
Statesboro Office Phone: (912) 681-1491 Facsimile: (912) 681-1887
Olive Rd.
DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT
TRAFFIC CONTROL 1 LS 119,985.00$ 119,985.000$
RAC 9.5 MM SP TP 2 INC BM & HL 2,950 TN 64.00$ 188,800.000$
BITUM TACK COAT 2,500 GA 5.00$ 12,500.000$
RUMBLE STRIPES (7'X11') 4 EA 750.00$ 3,000.000$
MIL ASPH CONC PVMNT, VAR DEP 39,500 SY 1.60$ 63,200.000$
CURB CUT WHEELCHAIR RAMP, TYPE A 27 EA 1,800.00$ 48,600.000$
RECYCLED ASPHALT PATCHING 1,500 TN 120.00$ 180,000.000$
ADJUST WATER VALVE TO GRADE 12 EA 35.00$ 420.000$
ADJUST MANHOLE TO GRADE 26 EA 65.00$ 1,690.000$
LOOP DETECTOR 3 EA 2,400.00$ 7,200.000$
THERMO SK STRIPE, 5 IN, WHITE 100 GLF 0.28$ 28.000$
THERMO ARROW, TP 2 11 EA 75.00$ 825.000$
THERMO WORD ,TP1 1 EA 150.00$ 150.000$
THERMO CROSSING SYMBOL 4 EA 450.00$ 1,800.000$
THERMO SD STRIPE, 5 IN, WHITE 500 LF 0.42$ 210.000$
THERMO SD, 5IN DOUBLE YELLOW 1,375 LF 0.84$ 1,155.000$
THERMO SD STRIPE, 5 IN, YELLOW 18,000 LF 0.42$ 7,560.000$
THERMO SP STRIPE, 5 IN, YELLOW 18,000 GLF 0.28$ 5,040.000$
THERMO TRAFFIC STRIPING, WHITE 85 SY 10.00$ 850.000$
THERMO TRAFFIC STRIPING, YELLOW 97 SY 10.00$ 970.000$
THERMO PVMT MARKING, STOP BAR 208 LF 7.50$ 1,560.000$
CONC CURB & GUTTER,REPAIR 3,000 LF 28.00$ 84,000.000$
SIDEWALK 1,000 SY 32.00$ 32,000.000$
761,543.000$
DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT
RAC 19 MM SP TP 2 INC BM & HL 4,100 TN 57.00$ 233,700.000$
995,243.000$
DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT
RAC OGI INC BM & HL 1,645 TN 93.00$ 152,985.000$
914,528.000$
BASE BID
ALTERNATE 1 - 19MM LEVELING
ALTERNATE 2 - OGI LEVELING
ALTERNATE 2 BID TOTAL
ALTERNATE 1 BID TOTAL
SUBTOTAL
1 APAC Industrial Way Post Office Box 1129
Augusta, Georgia 30907 Reeves Construction Company Augusta, Georgia 30903
Phone: (706) 731-5230 East Region Office Facsimile: (706) 731-8620
──────────────────────────────────────────────────────────────────────────────────
───────────────────────────────────────────────────────
Augusta Plant 602: (706) 731-8616 ● Grovetown Plant 603: (706) 854-9300
Statesboro Plant 801: (912) 681-2992 ● Millen Plant 804: (478) 982-4977
Statesboro Office Phone: (912) 681-1491 Facsimile: (912) 681-1887
Thank you for the opportunity to quote this additional work. If you have any question please feel free to
give me a call.
Respectfully submitted,
REEVES CONSTRUCTION COMPANY
Greg Hamilton, PE
East Region Estimator
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: The Supplemental Contract is authorized to award Construction Contract to Reeves
Construction Co. in the amount of $1,060,158.00 for Resurfacing Olive Road
(Gordon Hwy to White Road) and Center West Parkway (Sherwood Dr. - Bertram Rd).
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
LMIG Funds (2015)1,570,688$
LMIG Funds (2017)979,982$
LMIG 10% Match (TIA Discretionary)255,067$
SPLOST VII (Resurfacing)750,000$
TIA Discretionary Funds 1,404,054$
LMIG 2018 1,060,158$
6,019,949$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Hardie Davis, Jr., Mayor
Funding available in LMIG 2018.
CPB#N/A
CAPITAL PROJECT BUDGET
RESURFACING VARIOUS ROADS
SUPPLEMENTAL CONSTRUCTION CONTRACT
BID 17-243
1 of 2
10.18.2017
Augusta-Richmond County, Georgia CPB#N/A
CAPITAL PROJECT BUDGET
RESURFACING VARIOUS ROADS
CPB AMOUNT CPB NEW
SOURCE OF FUNDS ADDITION CPB
LMIG FUNDS (2015)($1,570,688)($1,570,688)
LMIG FUNDS (2017)($979,982)($979,982)
LMIG 10% MATCH ($255,067)($255,067)
(TIA DISCRETIONARY)
SPLOST VII (Resurfacing)($750,000)($750,000)
TIA DISCRETIONARY FUNDS ($1,404,054)($1,404,054)
LMIG 2018 ($1,060,158)($1,060,158)
TOTAL SOURCES:($4,959,791)($1,060,158)($6,019,949)
USE OF FUNDS
LMIG FUNDS (2015)$1,570,688 $1,570,688
LMIG FUNDS (2017)$979,982 $979,982
LMIG 10% MATCH $255,067 $255,067
(TIA DISCRETIONARY)
SPLOST VII (Resurfacing)$750,000 $750,000
TIA DISCRETIONARY FUNDS $1,404,054 $1,404,054
LMIG 2018 $1,060,158 $1,060,158
TOTAL USES:$4,959,791 $1,060,158 $6,019,949
2 of 2
10.18.2017
OFFICIAL
VENDORS Attachment
"B"
Addendum
1 E-Verify SAVE
Form
Bid
Bond Bid Price
C&H Paving
204 Main Street
Thomson, GA 30824
YES YES 190714 YES YES $4,979,519.74
ER Snell Contractors
1785 Oak Road
Snellville, GA 30078
YES YES 22114 YES YES 5,688,608.21 /
Non-Compliant
Beam's Contracting
15030 Atomic Road
Beech Island, SC 29842
YES YES 167300 YES YES $5,587,839.08
Reeves Construction
1 Apac Industrial Way
Augusta, GA 30907
YES YES 48048 YES YES $4,959,790.31
Total Number Specifications Mailed Out: 13
Total Number Specifications Download (Demandstar): 3
Total Electronic Notifications (Demandstar): 245
Mandatory Pre-Bid Attendees: 11
Total packages submitted: 4
Total Noncompliant: 1
Bid Opening for Bid Item #17-243
Resurfacing Various Roads (Boykin Road, Richmond
Hill, Old Waynesboro Road, and Gardeners Mill Road)
for Augusta, GA Engineering Department
Bid Date:Thursday, September 7, 2017 @ 3:00 p.m.
The following Vendor was deemed Non-Compliant by the Compliance Department: ER Snell
Page 1 of 1
Invitation to Bid
Sealed bids will be received at this office until Thursday, September 7, 2017 @ 3:00 p.m. for furnishing:
Bid Item #17-243 Resurfacing Various Roads (Boykin Road, Richmond Hill, Old Waynesboro Road, and Gardeners
Mill Road) for Augusta Engineering Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and
suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $50.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the
Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405)
beginning Thursday, July 27, 2017. Bidders are cautioned that submitting a package without Procurement of a complete set
are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is
material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other
source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Tuesday, August 22, 2017 @ 10:00 a.m. in the Procurement Department, 535
Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Thursday, August 24, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance
bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 27, August 3, 10, 17, 2017
Metro Courier August 2, 2017
Commission Meeting Agenda
6/5/2018 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Augusta Commission held May 15, 2018 and Special Called
Meeting held May 29, 2018.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda Commission Chamber - 5tl5t20l8
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Jefferson, Guilfoyle, Sias, Frantom, M.
Williams, Davis, Fennoy, D. Williams, Hasan and Smith, members of Augusta
Richmond County Commission.
INVOCATION: The Very Reverend Billy J. Alford, Rector St. Alban's Episcopal Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
PRESENTATION(S)
A. Depot Development Project Update. (Requested by Mayor Hardie Davis) Item
Action:
None
lB Mavor Davis 5.15.18 Deoot Proiect Update.odf
Motions
Motion Motion TextType
Unanimous consent is given to
delete this item from the agenda.
Five (5) minute time limit per deleeation
DELEGATIONS
B. Mr. Moses Todd regarding Storm Water
B l\Ioses Todd Storm Water.odf
lB ItemAonrovalsheet.html
Motions
Motion Motion Textrype
Made Seconded Motion
By By Result
Item
Action:
None
Made
By
Seconded
By
Motion
Result
Presentation is made by Mr.
Todd.
CONSENT AGENDA
(Items 1-33)
PLANNING
l. Z-18-19 - A request for concurrence with the Augusta Georgia Planning Item
Commission to approve with the conditions stated below a petition by Jeb Action:
Boggus, on behalf of Three Wells Ranch LLC, requesting a Special Approved
Exception to establish a private non-profit club per Section 26-1(i) of the
Comprehensive Zoning Ordinance for Augusta-Richmond County affecting
property containing approximately 5lacres and known as part of 4792 and
4798 McCombs Road. Part of Tax Maps 354-0-008-01-0 and 368-0-001-00-0
DISTRICT 8 1. Issuance of development permits shall be contingent upon
submission of plans meeting all applicable development regulations.
Development plans shall conform substantialty to the conceptual site plan
submitted and approved during the zoning action. 2. Outdoor activities related
to this request shall cease by 11:00 pm.3.The applicant shall provide a
minimum of five (5) off-street parking spaces within 300' of the proposed
development. While hunting, fishing and other sporting activities are
permitted uses, such activities must be carried out in accordance with all
applicable state and local regulations regarding safety and licensure.
B z-1E-19.pdf
B ItemAnorovalsheet.html
Motions
Motion Motion Textrype seconded By Motion
ResultMade By
^ - __-.__- Motion to approve. Commissioner CommisionerApprove iviotion passes 10-0. Marion williams sean p.arrtori Passes
2. Z'18-20 - A request for concurrence with the Augusta Georgia Planning Item
Commission to approve with the conditions stated below a petition by Megan Action:Alig, on behalf of Creative Cuisine LLC, requesting a change of zoning from Approved
Zone R-lC (One-family Residential) to Zone P-l (Professional) affecting
property containing 0.07 acres and known as 410 Eve Street. Tax Map 035-2-
331-00-0 DISTRICT 1 l. Customer visitations must be appointment-based,
and meals shall not be available for on-premise consumption. 2. No classes,
other than those for children, are pennitted on the premises. 3. Off-street
loading shall be conducted within the site, and is prohibited in any adjoining
ROW. 4. Outdoor storage shall be prohibited with exception given to waste-
handling containers, which shall be county-issued, and limited to a maximum
of 4 containers.
E z-1E-20.ndf
lB ItemAoorovalsheet.html
Motions
Motion Motion Textrype
B z-lE-2l.pdf
tB ltemApprovalsheet.html
Motions
Motion Motion Textrype
seconded By f;ffIMade By
a _----.___- Motion to approve. Commisioner CommissionerApprove : ;-.:--- ^ --"-; ^-^ ;-^-^--'---^--^ ---"'^-:""':"-' Passes^ -rr--'- Motion Passes 10-0. Sean Frantom Mary Davis
3. Z-18-21 - A request for conculrence with the Augusta Georgia Planning Item
Commission to approve with the conditions stated below a petition by Action:
Helena Springs LLC requesting a change of zoning from Zone A Approved
(Agriculture) and Zone R-38 (Multiple-famity Residential) to Zone R-38
affecting property containing approximately 14.0 acres and known as 3312
Helena Springs Court. Tax Map 030-0-019-02-0 DISTRICT 3 1. Issuance
of development permits shall be contingent upon submission of plans meeting
all applicable development regulations. 2. Provide a recreational space that
is consistent with features illustrated in the plan received on April 6, 2018.
3. Provide emergency access lane from the parking lot of the proposed
development to Arabian Horse Road.
Made By Seconded By Motion
Result
^ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. Sean Frantom Mary Davis Passes
4, Z'18-22 - A request for concurrence with the Augusta Georgia Planning ltem
Commission to approve with the conditions stated below a petition by West Action:
Fraser requesting a change of zoning from Zone A (Agriculture) to Zone HI Approved(Heavy Industry) to expand an existing saw milt affecting property
containing approximately 37.2 acres and known as 4206 Mike PadgettHighway. Tax Map 200-0-012-00-0 DTSTRICT 1 I . Issuance of
development permits shall be contingent upon submission development plans
meeting all applicable development regulations. 2. The use shall be conducted
in accordance with all state and local environmental regulations, including, but
not limited to, those pertaining to air and water quality.
B z-lE-Z2.odf
lB ItemAoorovalsheet.html
Motions
Motion Motion Textrype Made By Seconded By Motion
Result
a, _ _ __- Motion to approve. Commisioner CommissionerApprove :';"::"" l" "PptYI"^ \-ommrsroner ::-Tttloner Passes-'rr^-'- Motion Passes 10-0. Sean Frantom Mary Davis
5. Z-18-23 - A request for concurence with the Augusta Georgia Planning ltem
Commission to approve with the conditions stated below a petition by Action:
Johnson Laschober and Associates, on behalf of CDM Southeast Inc., Approved
requesting to amend the conditions in an R-3B (Multiple-family Residential)
Zone (Z-17-37) affecting property containing 9.5 acres and known as 1923
Barton Chapel Road. Tax Map 068-0-003-00-0 DISTRTCT 3 1. This
Concept Plan is for the purposes of rezoning the property from R-3B
Multiple Family Residential to R-38 - Multiple Family Residential and does
not take the place of the final Site Plan review and approval, required before
construction can begin. However, approval of this rezoning will: a) limit the
proposed number of units to a maximum of 100 units, b) limit the proposed
number of buildings to a maximum of 4 buildings, c) limit the building height
to 3 stories, and d) limit the parking to a minimum of 191 parking spaces
pursuant to the Concept Plan presented with the zoning application. 2. The
final Site Plan cannot have any buildings located in the 1O0-year or lo/o annual
chance floodplain, as delineated on the current Flood Insurance Rate Map
(FIRM), nor can the dumpster or any portion of the detention facilities to be
located in the 100-year or 7o/o annual chance floodplain. 3. All proposed
buildings must have their finished floor elevated to 3 feet above the Base
Flood Elevation (BFE) as found on the current Flood Insurance Rate Map
(FIRM). If fill is brought into the site to elevate the buildings, a No Rise
Certification will need to be performed for the entire site. 4. The final Site
Plan cannot have any buildings located in the wetlands or the 25' wetlands
buffer, as delineated on the Concept Plan, so as to avoid any negative impacts
to this environmentally sensitive land. 5. The sole access drive to the site will
need to be moved as close as possible south of the existing wetlands and no
impact of the existing wetlands shall occur. 6. The sole access drive to the site
shall be designed so as to be elevated above the Base Flood Elevation (BFE)
at all points and if fill is brought into the site to elevate the drive, a No Rise
Certification will need to be performed for the entire site. 7. A 175 ft.
deceleration lane will be required for ingress from southbound Barton ChapelRoad. 8. The new access drive and deceleration lane shall require itte
approval of the Georgia Department of Transportation (GDOT), due to its
proximity to Gordon Highway and future GDOT project(s). 9. A sidewalkwill be required along the entire length of the Barton Chapel Road frontage
featuring a two-foot wide grass strip and a five-foot wide sidewalk meeting
ADA standards and a streetyard along Barton Chapel Road must be provided
in areas not currently wooded or containing wetlands. 10. Requirements of all
ordinances and regulations in place at the time of development will need to be
met.
E z-18-23.pdf
E ltemAoorovalsheet.html
Motions
Motionflp. __ Motion Text Seconded By Motion
ResultMade By
^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Mary Davis Passes
6. Z -18-24 - A request for concurrence with the Augusta Georgia Planning Item
Commission to approve with the conditions stated below a petition by Tony Action:
Heath, on behalf of Tony Heath Sr., requesting a change of zoning from Approved
Zoned R-lC (One-family Residentiat) to Zone B-1 (Neighborhood
Business) affecting property containing 0.09 acres and known as 1301
Conklin Avenue. Tax Map 059-l-305-00-0 DISTRICT 2 1. The applicant
shall establish and maintain a shared parking agreement to ensure ihat the
intended use meets the minimum off-street parking requirement as expressed
in the Ordinance. 2. The applicant shall operate the establishment from 1l:00
a.m. to l1:00 p.m. Monday through Saturday.3.The applicant shall not be
permitted to seek an alcohol license or serve alcoholic beverages. 4. The
applicant shall maintain a 6-foot privacy fence or wall separation from the
adjacent residential properties. 5. If the use ceases to exist the zoning reverts
to the current R-1C (One-family Residential) zoning.
tH z-18-24.pdf
E ItemApprovalsheet.html
Motions
Motion Motion Text Made By Seconded By Motion
Type Result
A ---^_.^ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. Sean Frantom Mary Davis Passes
PUBLIC SERVICES
7. Motion to approve award of Bid Item 18-166, Augusta Aquatic Center Item
Timing, Scoreboard and Display System to Colorado Time System for Action:
$109,000. (Approved by Pubtic Services Committee May 8,2018) Approved
E tE-t66 Itn - sExt to p.lpER.not
B tg-too orrlcA.r._rA,n.par
lE l\lail List and Demandstar Planholders.pdf
B Recommendation Letter from I)enerfment-ndf
Motions
Motion t.-Lr__-m_ 1 f,r r h ^ Motion;"""" Motion Text Made By Seconded By'l'yPe ----- -'t Result
Aoorove Motion to approve. Commisioner CommissionerI \vvrvvv Motion Passes 10-0. Sean Frantom Mary Davis Passes
8. Motion to adopt the Daniel Field Airport General Aviation Commission's Item
(DI\IL GAC) recommendation to terminate the agreement between Augusta, Action:
Georgia, acting through the DNL GAC, and WK Dickson, and to authorize the Approved
Mayor to execute the appropriate documents to effectuate the termination.
(Approved by Public Services Committee May 8, 2018)
E Intent of termination letter.pdf
E Fina Check WK Dickson.pdf
lB ItemApprovalshect,html
Motions
Motion .. _ m__a r- r '- Motion;__^-- Motion Text Made By Seconded ByrYPe r - Result
^ Motion to approve. Commisioner CommissionerApprove Motion pasies l0-0. Sean Frantom Mury Davis Passes
9.
Motion to approve a One-Hour Waiver of the Noise Ordinance at the Augusta Item
Common Jwte 22,2018[Beats on Broad/Augusta Pride 2018. (Approved by Action:
Public Services Committee May 8,2018) Approved
[E Aupusta-Pride Req uestJ0lE.ndf
Motions
Motion Motion Texttype Made By Seconded By Motion
Result
A *--^_,^ Motion to approve. CommissionerApprove Motion Passes 10-0. Ben Hasan
Commissioner
Dennis wi[iams Passes
10. Motion to approve playground equipment purchase as designated in
SPLOST VII as part of RFP Item #17-275 for $1,279,041.24. (Warren Rd.
Park, Henry Brigham Park, McDuffie wood Park, Gracewood Park,
Hickman Park, Dyess Park, Minnick Park, Wood Park, and Hillside Park).
(Approved by Public Services Committee May 8, 2018)
B dvessJark.odf
E qracewood 3.pdf
tE henrv brigham.pdf
lEl hickrnan nark.pdf
B hillsideJrark.odf
B mcdufrie woods.ndf
B minnick nark.pdf
IB warren rd ontion 2.ndf
tE woodJarkndf
lB 17-275 RFP sent to newspaper revised.pdf
B RrpJar omciauz-zzs.pat
E Cumulative Evaluation Sheels.odf
lB 17-275_Department_Recomrnendation of Award.ndf
LE Process Resardins RFPs.odf
B 1z-zz5_Mpn.oar
[B Mail List and
E Comnliance Information AllVendors.pdf
B ltemAnorovalsheet.html
Item
Action:
Approved
Motions
Motion r,r^a:^- /t,---L rr r h ^ Motion- ----- Motion Text Made By Seconded By i"."i,-Iype
^ Motion to approve. Commissioner CommissionrApprove Motion passes l0-0. Marion williams Ben Hasan
er Passes
ADMINISTRATIVE SERVICES
11. Motion to approve a request from the Central Services Department-Facilities Item
Maintenance Division for the purchase of two new vehicles for the Central Action:
Services Department from Allan Vigil Ford for a total purchase of Approved
$56,614.00. Bid Item 18-184. (Approved by Administrative Services
Committee May 8, 2018)
tE Tab Sheet - Central Services CC Fl50.pdf
E Tab Sheet - Central Services RC Fl50,pdf
E rg-ril lrs - spNr to pA,pen.par
E r8-lu orRtcrA,L r,ag sHEsr.por
lB 18-184 Department Recommendcation of Award.pdf
B Mail List and Demandstar planholders.pdf
lB ltemApprovalsheet.html
Motions
Motion r -^4:^- 'T!^--1 f,r r h Motioni;- Motion Text Made By Seconded Br t ru]r,ull I Er\t. rvrauts Iry Deconueo l,y Result
Motion to approve.
An^_^,,o Mr. M. Williams Commissioner Commisione,Approve abstains. Sammie Sias Sean Frantom Passes
Motion Passes 9-0 -1.
12. Motion to approve a request from the Planning and Development Item
Department - Code Enforcement Division for five vehicles. (Approved by Action:
Administrative Services Committee May 8,201g) Approved
IB ItemAnorovalsheet.html
Motions
X:jl'" Motion Text Made By seconded By Motion
l YPe v Result
Approve passes
Motion to approve. Commisioner Commissioner
Motion Passes l0-0. Sean Frantom Mary Davis
13. Motion to approve the request from the Engineering Department for the Item
purchase of two new trucks, replace 2Ford Rangers and replace one SW Action:
from Capital Outlay. (Approved by Administrative Services Committee Approved
May 8,2018)
E Eval - 2018 Enqineerinq SUV.xls
E Eval--Jrafric-Enq-F-150.odf
B Tab Sheet - Enqineerinq Escane.ndf
B Tab Sheet---Engineerins F150s.ndf
B ItemAporovalsheet.html
Motions
X:j*1" Motion Text Made By Seconded By Motion
Type ''---- -r ------"-- -'l Result
Approve M:lffii",33JJiffi ff#Hf,ffi fi,"";T'"Ti,"' passes
14. Motion to approve a request from the Augusta Fire Department to purchase ltem
one 2018 Ford Fl50 from Allan Vigil Ford for $25,835.00. Bid Item 18-184. Action:
(Approved by Administrative Services Committee May 81 2018) Approved
[B Eval - Fire Crown Vic.ndf
E Tab Sheer - RCSO Fls0.pdf
E t8-tEl_lta - srxt to papBR.pat
E t8-lEl oFFlclaL t.q,n sHnpT.ndt
B l8-l84-Department Recommendcation_of_Award.pdf
IB ItemApprovalsheet.html
Motions
f#:'" Motion rext Made By Seconded By HiiJ
A .^--^_.^ Motion to approve. Commisioner Commissioner rApprove Motion passes l0-0. Sean Frantom M"ry ;;it Passes
15.
Motion to approve the request from the Recreation & Parks Department to Item
replace one Pickup truck. Allan Vigil Ford $26.345.00. Bid Item 18-184. Action:
(Approved by Administrative Services Committee May 8,2018) Approved
IB Evat---930323 Recreation.odf
tE Tab Sheet - Recreation F150.odf
E lt-l8r lre_-_spNt to pA,pEn.nar
E l8-r8l oprtct,q,t- tls sHppr.oar
IF 18-184 Department Recommendcation_of_Award.ndf
{B Nlail Lisl and Demandstar Planholders.udf
lB ItemApprovalsheet.html
Motions
[,"J:" Motion rext Seconded By Motion
ResultMade By
^ Motion to approve. Commisioner CommissioneApprove ilotion passes l0-0. Sean Frantom Mary Davis
t Pu""'
16. Motion to approve the request from the Richmond County Sheriff s Office ltem
for the purchase of one Training Range truck and the replacement of one Action:
Community Services SUV. Allan Vigil Ford - Pickup Truck - $291320.00 Approved
Bid Item 18-184 and SUV - $22,007.00. Bid Item t8-183. (Approved by
Administrative Services Committee May 8, 2018)
IE EVAL2O3O59 RCSo-CHANIPs.Ddf
B Tab Sheet - RCSO-Communitv Services_Escape.odf
E Tab Sheer - RCSO F150.pdf
E tE-t84 mn_-_snNt to papnn.par
E r8-tg orrlchr tan sHBBt.oar
lF 18-184 Department_Recommendcation olAward.odf
E Mail List and Demandstar Planholders.pdf
E ra-lgs-rae sHeer oFFtcr,Al.par
B 18-183 Department Recommendation of Award.pdf
lE Mail List and Demandstar planholders.ndf
B ItemAporovalsheet.html
Motions
Motion Text Made By Seconded By
Motion MotionTYPe Result
Approve M:lilli""3xJJil:; sJ#Tmr fi:;T.TL*' passes
17. Motion to approve a request from the Animal Services Department to Item
purchase two new Animal Transport Trucks for the Animals Services Action:
Department. Allan Vigil Ford 544,345.00. Bid Item 18-174. (Approved by Approved
Administrative Services Committee May 8, 2018)
lB Animal Services - Commission Apnroval 20l7.udf
tE Tab_Sheet_- AnimaLSen ices.odf
B t8-tzn ITB - sBNt to p.tpER.oaf
B Recommendation Letter from Deoartment.odf
IB Mail-List and Demandstar_planholders.pdf
IB ItemAnorovalsheet.html
Motions
Motion r4^1:^_,Tt^__1 rr r h ^ Motion-"-'"" Motion Text Made By Seconded By'f'YPe -'---- -r Result
A ---^_,^ Motion to approve. Commissioner CommissioneApprove vtotion passes 10-0. Marion williams Mary Davis
)r Passes
18. Motion to approve the request for the Risk Management Department for the ltem
replacement of one vehicle from Allan Vigil Ford for $28,005.00. Bid Item Action:
18-184. (Approved by Administrative Services Committee May 8,2018) Approved
E Eval - Risk Mgmt.odf
EI Tab Sheet - Risk-N{anasement Fl50.pdf
E t&rtr Ite - SBNT to paptR.oor
E r8-r gl_orrrcrA,LJan-snBBr.oar
B 18-184 Department Recommendc.tion of Award.pdf
[B Ntail List and Demandstar Planholders.pdf
E ltemApprovalsheet.html
Motions
Motion Text Made By Seconded By
Motion MotionType Result
Approve M:*ll,""33JJil:; ff#Tl'"f,:T Sn:ffiiJl,"" passes
19. Motion to approve the request for the Tax Assessors Office to purchase a Item
2018 Ford Escape from Allan Vigil Ford for $21 ,414.00. Bid Item 18-183. Action:
(Approved by Administrative Services Committee May 8,2018) Approved
lB Tab-Sheel--_Tax Assessors-Escaoe.odf
E I8-I83 ITB - SENT To PAPER.Ddf
E r8-r8l rag sHrpt orplclaL.pdr
E 18-183 Departmenl Recommendation of Award.pdf
E Mail List and Demandstar Planholders.ndf
Motions
Motion rr h Motion- ------ Motion Text Made By Seconded By'I'YPe - ----- -'1 Result
A .^.^..^_,^ Motion to approve. Commisioner CommissioneApprove uotio, passes 10-0. Sean Frantom Mary Davis
t Pu"t'
20. Motion to approve the execution of the amended ADP Master Services Item
Agreement for one year. (Approved by Administrative Services Action:
Committee May 8,2018) Approved
E Auqusta Georuia - Amendment 4 02142018.docx
B Auqusta-Georsia---Annex-Z-2 Amended and Restated Pricins Aonendix - R.L02l420l8.docx
Motions
Y:t1'" Motion Text Made By seconded By Motion'f'YPe '---- -r Result
Approve M:1ffi1,""35JJiffi ff#T;ffiT ;,:tH;["' passes
21. Motion to approval request to accept a CHIP Grant Award ($612,000) and Item
allow contract execution by the Mayor. (Approved by Administrative Action:
Services Committee May 8,2018) Approved
lB Augusta 2018 Grant Award Ltr.pdf
B osotzotSogz8so.par
lE ltemApprovalsheet.html
Motions
Motion Motion Textrype seconded By Motion
ResultMade By
^ Motion to approve. Commisioner CommissioneApprove ilotion passes l0-0. sean Frantom Mary Davis
t Purr..
22. Motion to award contract to construct a new ADA accessible Restroom Item
addition to Building A at the Richmond County Sheriffs Office (RCSO) Action:
Special Operations Campus to Blount's Complete Home of Hephzibah in the Approvedamount of $68,000. Bid Item 18-180(Approved by Administrative
Services Committee May 8,2018)
IB Pases frOm BLDG A Restroom ITB.PDF - Arinhe Acrohrr prn ndf
E 18-I8O ITB.--SENT TO PAPER - REViSiON.Ddf
E r8-tso upn.uar
E N{ail List_and_Demandstar planholders.odf
lB Georpia Procurement Resistrv Notification.ndf
B Recommendation_Letter_from Deoartment.odf
E lg-t8o tan.nar
E ltemAnorovalsheet.html
Motions
f#:'" Motion rext Made By Seconded By
Aoorove Motion to approve. commisioner commissioner- -rr'- '- Motion Passes 10-0. Sean Frantom Mary Davis
23. Motion to approve soliciting an RFp for fleet maintenance
(Approved by Administrative services committee May g,20lg)
IB Extension Asreement for 20l8.pdf
IB Fleet Business Plan.docx
Motion
Result
Passes
services.Item
Action:
Approved
Motions
Motion
Type Motion Text
Motion to approve
developing the
guidelines for the fleet
maintenance services
and to bring them back
to the Administrative
^ Services Committee toADDTOVC-'- allow the Commission to
review them prior to
soliciting for an PJP.
Voting No:
Commissioner
William Fennoy.
Motion Passes 9-1.
Made By seconded By f;tii,"
Commissioner Commissioner
Marion
Williams
Wayne Passes
Guilfoyle
PUBLIC SAFETY
24. Motion to approve allowing staff to work on an amendment to Title 3, Item
Chapter 3, Article 3 of the Augusta, Georgia Code dealing with Fire Action:
Prevention Codes to update the same. (Approved by Public Safety Approved
Committee May 8, 2018)
lE ItemApprovatsheet,html
Motions
Motion;- ---- Motion Textrype Seconded By f;Xir'
Commissioner
Mary Davis PassesA -*-^-.^ Motion to approve. CommisionerApprove Motion Passes 10-0. Sean Frantom
FINAI\CE
25. Motion to approve to amend the 2018 Budget (Planning 220-01-6309) by Item
transferring existing funds from Salary/Wages to Other Professional Services Action:
to provide for the Augusta Regional Transportation Study project known as Approved
Congestion Management Process Update (CI\P). (Approved by Finance
Committee May 8, 2018)
Made By
^ Motion to approve. Commisioner CommissioneApprove Motion passes l0-0. sean Frantom Mary Davis
t Purr..
26. Motion to award contract for professional consulting planning and ltemengineering services for RFP 18-159 Congestion Management Process Action:
Update for the Augusta Regional Transportation Study MpO. All Approved
procurement procedures were followed in accordance with city, state and
federal requirements. This contract shall not to exceed $200,000. (Approved
by Finance Committee May 8, 2018)
E 18-159 RFP sent to ne$.spaper.pdf
B t8-ls9 officiat RFp tab.pdf
E IE-159 Cumulative.pdf
lB l8-159 Department Recommendation of Award.pdf
E Process Regarding RFPs.pdf
E i\lail List and Demandstar planholders.pdf
E Congestion Management Process Update Transportation Study.pdf
E PDD RFP Congestion N{anaqement process.pdf
tB pnnF vHn coNsur,rANr snRvlcBs acRrnuEnr nrp r8-tsg lnts cnrp upn.ltn (002) (ooz).ao.,
B PDD cost proposal ARTS CMP budget revised 2018-0J-29.xls
E ItemApprovalsheet.html
lB ItemApprovalsheet.html
Motions
Motion Motion Textrype
Motions
ryJ:"' Motion rext
Made By Seconded By
Made By Seconded By
Motion
Result
Motion
Result
a --,- Motion to approve. Commisioner CommissionerApprove Motion pasies l0-0. Sean Frantom Mary Davis Passes
Motion to approve a Resolution to support approval of the Fiscal Year 2018Federal Highway Administration (FHWA) Metropolitan Planning Program(PL) Funds for Project # 0015914 for $175,000 ($140,000 federal and
$35,000 local match). (Approved by Finance commiitee May g,20lg)
Item
Action:
Approved
27.
lB PLANNING AGENDA A -FY20l8 Planninq PL Funds Augusta conqestion Msmt process update Ml.pdf
B PLANNING AGENDA B - FY20IE Planninq PL Funds Augusta Congestion Mgmt Process Update 2 Ml.pdf
B PLANNING AGENDA C - FY2018 Planninq PL Funds Aususta Congestion Mqmt Process Update 2 Ml.pdf
B PLANNING AGENDA D - FY201E Plannins PL Funds Augusta Congestion Mgmt Process Update 2 Ml.pdf
lB ItemApprovalsheet.html
seconded By Motion
Result
Approve M:1ffi1,",33JJ?[:; s:#Tl:f,ffi s,"#HiJlJ.. passes
28. Motion to approve the refund of delinquent taxes once they are paid to Item
support to cleanup and redevelopment of this long time contaminated eyesore Action:
in the community regarding properties located at 1409 Steiner Avenue, 1312 Approved
Steiner Avenue, l3l4 Steiner Avenue, 1408 Steiner Avenue, and 1733 Mill
Street, Augusta, GA 30901. (Approved by Finance Committee May 8,
2018)
Motions
[,"J:'" Motion rext
B Agenda Item Com. Sias S8.pdf
B Quit Claim Deed.pdf
B Quote for Site Cleanup.pdf
E Quit Ctaim Deed #2.pdf
[E ItemApprovalsheet.html
Motions
Motion Motion Textrype
Motion to approve with
the addition of the word
Approve "refund" of delinquent
taxes.
Commisioner Commissioner
Sean Frantom Mary Davis Passes
Made By
Made By MotionSeconded BY Resurt
Motion Passes l0-0.
29. Motion to approve the FY 2018 PL Contract - PI # 0015459 Supplemental ltem
Agreement contract between Augusta, Georgia and the Georgia Department Action:of Transportation for federal funds totaling $282,245.00 ($225,796.00 as Approved
80% federal and $56,449.00 as 20% local). (Approved by Finance
Committee May 8, 2018)
lB PLANNING AGENDA Scan of Sunolemental Agreement #t 100d) as n.tf
Approve M:lffii",3lJJll:; s:#Tl:ffi[ ;,:[ffir',.. passes
ENGINEERING SERVICES
30. Motion to deny request that Richmond Lane, as shown on the attached map Item
has ceased to be used by the public to the extent that no substantial public Action:
purpose is served by it or that its removal from the county road system is Approved
otherwise in the best public interest, and to receive as information the results
of the public hearing held regarding the issue of abandonment pursuant to
O.C.G.A. 532-7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to be retained
over the entire abandoned portion for existing or future utilities as directed
by Augusta Engineering Department and Augusta Utilities Department and
adopt the affached Resolution. (Approved by Engineering Services
Committee May 8, 2018)
E Richm ond-Lane AgendaJtem_-_2nd Readins.pdf
E Resolution Richmond Lane.odf
E Mao - Richmond Lene^ndf
IE ItemApprovalsheet.html
Motions
Motion
- ----- Motion Text'rype
E ltemAoorovalsheet.html
Motions
Motion Motion TextIype
Made By Seconded By
Made By Seconded By
Motion
Result
Motion
Result
Motion to approve
^ concurring in the Commisioner CommissionApprove a.rriur. Sean Frantom Mary Duui,
tt Passes
Motion Passes 10-0.
31. Motion to approve exercising the first option to renew with Georgia- Item
Carolina Paving to provide on-call asphalt and concrete repairs for Bid l6- Action:
224. (Approved by Engineering Services Committee May 8,2018) Approved
IB Executed Contractual Asreement.odf
[H ltemApprovalsheet.html
Motions
Motion Motion
- ""'-" Motion Text Made By Seconded ByType Result
Approve M::ffii",3XXJil:; S:#Tl:f,:1 ;,:[H#1,""' passes
32. Motion to approve award of Construction Contract to Beam's Contracting, Item
Inc. subject to Value Engineering and not to exceed in the amount of Action:
55,9781691.24 for Wrightsboro Road Widening Improvements Project Approved
(Marks Church Rd to Augusta West Pknry) as requested by AED. Award is
contingent upon receipt of signed contracts and proper bonds. Bid Item 18-
127. (Approved by Engineering Services Committee May 81 2018)
E l8-271 MemoProcurement-ContrAward-WrightsboroRd AED.pdf
E CPB Wrishtsboro Road.xlsx
B 18-127 ITB to Newspaper Revised.pdf
E rg-tzz ran.por
B Department Recommendation of Award.pdf
B Mail List and Demandstar Planholders.pdf
E Compliance Information.pdf
E ItemApprovalsheet.html
Motions
Motion Motion; -- -- Motion Text Made By Seconded By'l'ype Result
Approve M:li:1i""33JJil:; sJ"TTff,:[ ;,:[HiJ*',- passes
PETITIONS AI\D COMMUNICATIONS
33. Motion to approve the minutes of the regular meeting of the Augusta Item
Commissionheld May 1, 2018 and Special Called Meeting held May 8, Action:2018. Approved
E Resular Commis.$ion Nleetins May I 20l8.pdf
E Calted Commission tteetinq I\Iay 8 20l8.pdf
E ItemApprovalsheet.html
Motions
Motion Motion Text Made By Seconded By MotionTYPe Result
a -^.^---__ Motion to approve. Commisioner CommissioneApprove :':::l:ill'-ilP'YI"^ \'urrlmrsroner ::-Tttroner Passes- -rr^-'- Motion Passes l0-0. Sean Frantom Mary Davis
* * * *END CONSENT AGENDA*'('S'T
AUGUSTA COMMISSION
5n5t2018
AUGUSTA COMMISSION
RBGULARAGENDA
5n5t2018
(Items 34-40)
ADMINISTRATIVE SERVICES
34. Motion to approve an amendment to the Professional Services Agreement Item
with Janice Welch Osei to assist in the Office of the Administrator. (No Action:
recommendation from Administrative Services Committee May 8,2018) Approved
B Osei -Asreement Amendment.ndf
IB Amendment to Osei - Professional Serryices Agreement.odf
B Osei--_Professional Services Asreement.odf
tB R"ni..d AMENDMENT to .or.rltins "n.".-"nt *ith J"ni". W. O."irdf
E ItemAoorovalsheet.html
Motions
Y:11"" Motion Text Made By seconded By Motion
f'ype '-"'- -r vvlv'svs vJ Result
An^.^,,o Motion to approve. Commisioner CommissioneApprove Motion passes 10-0. Sean Frantom Mary Davis
t Pu""'
FINANCE
35. Approve funding of operating, capital, encumbrance carryover. ((No ltem
recommendation from Finance Committee May 81 201g) Action:
Approved
lE Carryover requests summary TS.pdf
[B ItemApprovatsheet.html
Motions
Motion Motion Textrype
^ Motion to approve. Commisioner CommissionerApprove Motion Pasies l0-0. Sean Frantom Mary Davis
ENGINEERING SERVICES
36. Motion to exempt Storm water Fee in Non-Serviced Area ( unincorporated ltem
area ). (Requested by Commissioner Marion Williams) Action:
Approved
B ItemAoorovalsheet.html
Made By Seconded By
Made By Seconded By
Motion
Result
Passes
Motion
Result
Motions
il,"J:"' Motion rext
Motion to approve
^ an exemption for Commissioner CommissionerA t-tr.rrnrrpI ^IJrrv v v the storm water fee Wayne Guilfoyle Grady Smith
in the rural area.
No action is taken on this motion due to the passage of the substitute
motion.
Motions
f#:" Motion rext Made By MotionSeconded BY Resutt
Substitute motion to
deny the exemption of
the storm water fee to
any area of the city and
to schedule a workshop
h within the next three Commissioner CommissionerDeny ; .^ ^;;-^:-.;^ William Dennis passesweeks to address the
storm water matters. Fennoy williams
Voting No:
Commissioner Wayne
Guilfoyle.
Motion Passes 9-1.
37.Motion to approve the Residential Parking Resolution.
Fennoy)
(Commissioner Bill Item
Action:
Approved
lB Comm. Fennov Residential Parkins Resolution.odf
E ItemAnorovalsheet.html
Approve M:lilll,""3lJJiffi s:#Hf,:fl [^"ffij;['.. passes
38. Motion to approve Stormwater Ordinance review and amendment to address ltem
delinquent accounts and require quarterly reporting on revenue and Action:
expenditures. (Requested by Mayor Hardie Davis) None
Made Seconded Motion
By By Result
It was the consensus that this item
be included in the work shop to be
held to discuss storm water matters.
ADDENDUM
39. Approve adoption of an Ordinance to revised Adoption Agreements, General ltem
Addendum, and Service Credit Purchase Agreement for the GMEBS I plan. Action:
(Approved by Pension Committee May 15, 2018) Approved
Motions
f#:'" Motion rext
E ltemAoorovalsheet.html
Motions
Motion;- ---- Motion Text'r'ype
Made By Seconded By Motion
Result
Made Seconded MotionBy By Result
Motions
Motion
Type Motion Text
Unanimous consent is given to
add this item to the agenda.
Motions
Motion Motion Text
Type
Made By
Motion to approve and
^ waive the second CommissionerADDTOVEreading. Sammie Sias
Motion Passes l0-0.
40. Motion to approve going into a Legal Meeting.
B ItemAoorovalsheet.html
Motions
Motion Motion Text'r'ype
Motion to approve
going into an executive
session to discuss
litigation. Mr. D. Commissioner
Approve Williams out. William
Voting No: Fennoy
Commissioner
Marion Williams.
Motion Passes 8-1.
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
Motions
Motion
Type
Approve
Motion Text
Motion to approve
executing the closed
Seconded By
Commissioner
Andrew
Jefferson
Seconded By
Commissioner
Mary Davis
Made By Seconded By
Commissioner Commissioner
Sammie Sias Mary Davis
Motion
Result
Passes
Motion
Result
Item
Action:
Approved
Item
Action:
Approved
Passes
41. Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Motion
Result
Passes
meeting affidavit. Mr.
Frantom, Mr. Smith and Mr.
M. Williams out.
Motion Passes 7-0.
Upcoming Meetings
www.auqustaqa.qov
CALLED MEETING COMMISSION CHAMBER
May 29,2018
Augusta Richmond County Commission convened at I l:00 a.m., Tuesday, May 29,2018,
the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. Jefferson, Guilfoyle, Sias, Frantom, M. Williams, Davis, Fennoy, D.
Williams, Hasan and Smith, members of Augusta Richmond County Commission.
The Mayor Pro Tem called the meeting to order.
I. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. MacKenzie: -- motion to go into an executive session to discuss pending and
potential litigation, real estate and personnel.
Mr. Hasan: So move.
Ms. Davis: We have a motion and a second. Please vote.
Mr. Fennoy and Mr. Smith out.
Motion carries 8-0.
IEXECUTTVE SESSTONI
Mr. Mayor: All right. We'll call this meeting back to order. The Chair recognizes
Attomey MacKenzie.
2. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit.
Mr. D. Williams: So move.
Mr. Fennoy: Second.
Mr. Mayor: Voting. Happy Tuesday to everybody.
Motion carries 10-0.
Mr. Mayor: The chair recognizes Attorney MacKenzie for a motion.
Mr. MacKenzie: I would entertain a motion to approve a resolution to amend the
2018 Reynolds Street Parking Deck annual plan.
Ms. Davis: So move.
Mr. Fennoy: Second.
Mr. Mayor: A motion and a proper second. Voting.
Motion carries 10-0.
Mr. Mayor: Mr. McDowell, can you come and sit next to Attorney MacKenzie? Yeah,
you might need your notebook, just in case. And a calculator and a check book, no debit card.
The Chair recognizes Attorney MacKenzie.
Mr. MacKenzie: I would entertain a motion to approve the settlement of property
tax appeal of COFO Properties,LLC for 2016 with the value of the appraised, value of the
property being the same for tax years 2016, 2017 and 2018 with the interest and fees
associated with the payment of taxes being refunded to the taxpayer in the amount of
$3,881.00.
Mr. Fennoy: So move.
Mr. Sias: Second.
Mr. Mayor: I've got a motion with a proper second. Voting. While you're voting on that
I want to draw everybody's attention on the dias to Ft. Gordon briefing and windshield tour. This
is a communication that came out several weeks ago but this is just a reminder that on Thursday,
June 14 at 9:00 a.m. to 1 in Darling Hall we've been invited by Colonel Turner and Command
Sergeant Major Bryant from the Garrison Command team to come and get an updated briefing on
what's happening at Gordon. It's an extremely important meeting for us to be a part of. If you
have not, let Ms. Bonner know, please let Ms. Bonner know today of your attendance.
Motion carries 10-0.
Mr. Mayor: The Chair recognizes Attomey MacKenzie.
Mr. MacKenzie: I would entertain a motion to authorize the settlement of all claims
of Mayer Electric Company in the aggregate amount of $551500 associated with a sewer
backup at 1259 Augusta West Parkway.
Mr. f,'ennoy: So move.
Mr. Sias: Second.
Mr. Mayor: A motion and a second. Voting.
Motion carries 10-0.
Mr. Mayor: The Chair recognizes Attorney MacKenzie.
Mr. MacKerzie; That's all I have.
Mr. Mayor: All right, very well. Committee meetings.
[Public Services, Public Safety and a portion of Administrative Services Committees are held]
Mr. Mayor: We're going to resume our legal meeting, our special called meeting that we
had earlier, and address this one matter that is before us. What I'd like to do, Administrator
Jackson, is you have the motion in front of you. I want you to articulate this motion just from the
standpoint of the meeting that we had there and then we'll take action on it, okay?
Ms. Jackson: All right, I'll review it for you and then be available to respond to any
questions. This motion would authorize the Commission in connection with the Depot project
to enter into an installment purchase agreement with the DDA of approximately $8.2 miltion
dollars and an intergovernmental agreement or IGA for additional support of the project
for a combined support level of $14 million dollars with the grant agreement between the
DDA and Augusta Developers, LLC containing such reasonable due diligence mutually
agreeable to Augusta, Georgia and Augusta Developers, LLC and provided to the
Commission. This is to place us in a position where for the first $8.2 million dollars we would be
in a position of ownership of those assets so that we would have options to pay that off through
means other than our general fund. For the remaining $5.8 million dollars those would be
obligations to our general fund, however, we expect that the project would generate enough
revenue annually in order to make those debt service payments if not entirely at least as close to
those debt service payments. I would estimate that our out-of-pocket expense would be a
maximum of $100,000 that would have to come from our general fund as compared to much larger
numbers that we were discussing earlier. This would also involve the DDA owning a portion of
the project, i.e. being a public ownership so we're much more comfortable, I think, with this deal.
The other parties have seen this language and have agreed to it. In follow up to this obviously we
would have to have a more detailed agreement to go with that but both parties understand that over
the next several days we would have that more detailed discussion so that we would have the
specific language of an IGA that is referenced here.
Mr. Mayor: The Chair recognizes the commissioner from the I't.
Mr. Fennoy: I'd like to make a motion to approve.
Ms. Davis: Second.
Mr. Mayor: I've got a motion and a proper second. Voting.
Motion carries 10-0.
Mr. Guilfoyle: Mr. Mayor.
Mr. Mayor: The Chair recognizes the commissioner from the 8ft. State your inquiry.
Mr. Guilfoyle: I would like to thank you as well as the colleagues up here, a special thanks
to our Administrator, our Finance staff, Attorney Jim Plunkett, Margaret Woodard with the DDA
and her board members as well. Thank you as well. Thank you.
Mr. Mayor: Thank you. All right, the Chair yields to the Chairman of Administrative
Services.
[MEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certifu that the above is a true and correct copy
of the minutes of the Called Meeting of the Augusta Richmond County Commission held on May
29,2018.
Clerk of Commission
Commission Meeting Agenda
6/5/2018 2:00 PM
Motion to Approve Ordinance to Amend the Code to Allowfor the use of Personal Transportation
Vehicles on Certain Streets
Department:Traffic Engineering
Department:Traffic Engineering
Caption:Motion to approve an Ordinance to amend Augusta,
Georgia Code Sections 3-5-1 and 3-5-86 to allow personal
transportation vehicles with specified safety features to be used
on certain streets; to provide for definitions; to provide for safety
requirements and registration procedures for
personal transportation vehicles to be used on Augusta
streets for the purpose of reducing harmful environmental
emissions and supporting tourism; to repeal all Code sections
and ordinances and parts of Code sections and ordinances in
conflict herewith; to provide an effective date and for other
purposes. (No recommendation from Public Services
Committee May 29, 2018)
Background:Augusta, Georgia Code Section § 3-5-86 allows for the travel of
Personal Transportation Vehicles (PTVs) on several streets as
specifically authorized by the Augusta, Georgia Commission.
There is a need to update the definitions applicable to the use of
such vehicles, to establish safety standards and to create
registration and permitting process for PTVs.
Analysis:Using PTVs on additional specified streets in the downtown area
will improve the livability of this area, provide additional
tourism opportunities and reduce harmful carbon emissions as
such vehicles have a significantly smaller carbon footprint as
compared to other vehicles. Appropriate safety standards should
be set for PTVs to be used on specified Augusta streets and
procedures to for the registration and permitting of PTVs needs
to be established.
Financial Impact:Financial impact is minimal. Some funds will need to be used to
put up appropriate signs designating the areas where PTVs are to
Cover Memo
be used and to purchase registration decals, permitting forms and
other items as required by the Ordinance.
Alternatives:Decline to amend the Code at this time.
Recommendation:Approve.
Funds are
Available in the
Following
Accounts:
Traffic Engineering for signs.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Page 1 of 25
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND AUGUSTA, GEORGIA CODE
SECTIONS 3-5-1 AND 3-5-86 TO ALLOW PERSONAL
TRANSPORTATION VEHICLES WITH SPECIFIED SAFETY
FEATURES TO BE USED ON CERTAIN STREETS; TO PROVIDE
FOR DEFINITIONS; TO PROVIDE FOR SAFETY REQUIREMENTS
AND REGISTRATION PROCEDURES FOR PERSONAL
TRANSPORTATION VEHICLES TO BE USED ON AUGUSTA
STREETS FOR THE PURPOSE OF REDUCING HARMFUL
ENVIRONMENTAL EMISSIONS AND SUPPORTING TOURISM;
TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND
PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT
HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR
OTHER PURPOSES.
WHEREAS, Augusta, Georgia Code Section § 3-5-1 provides for definitions of Personal
Transportation Vehicles (PTVs), Golf Carts and other terms; and
WHEREAS, Augusta, Georgia Code Section § 3-5-86 allows for the travel of PTVs on
several streets as specifically authorized by the Augusta, Georgia Commission; and
WHEREAS, Augusta, Georgia is the Golf Cart capital of the world and home of the
Augusta National Golf course and the Augusta, Georgia Commission seeks to expand the
use of such vehicles on specified streets where the speed limit does not exceed 35 miles
per hour; and
WHEREAS, Augusta, Georgia desires to reduce harmful carbon emissions by encouraging
the use of PTVs in certain areas; and
WHEREAS, it is the desire of the Commission to set appropriate safety standards for PTVs
to be used on specified Augusta streets and to create procedures to for the registration and
permitting of PTVs used for such purposes;
THE AUGUSTA, GEORGIA COMMISSION ordains as follows:
Page 2 of 25
SECTION 1. Augusta, Georgia Code Section § 3-5-1 is hereby deleted in its entirety, as
set forth in “Exhibit A” hereto.
SECTION 2. In lieu thereof, a new § 3-5-1 is enacted which provides for more definitions
and re-orders the definitions, as set forth in “Exhibit B” hereto.
SECTION 3. Augusta, Georgia Code Section § 3-5-86 is hereby deleted in its entirety, as
set forth in “Exhibit C” hereto.
SECTION 4. In lieu thereof, a new § 3-5-86 is enacted which provides, as set forth in
“Exhibit D” hereto.
SECTION 5. This ordinance shall become effective upon its adoption in accordance with
applicable laws.
SECTION 6. All ordinances or parts of ordinance in conflict herewith are hereby
repealed.
Adopted this _____ day of ____________________, 2013.
1st Reading ____________________
_____________________________
Hardie Davis, Jr.
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Page 3 of 25
Exhibit “A”
Sec. 3-5-1. Definitions of words and phrases.
(a) The following words and phrases when used in this chapter shall for the purpose of this chapter
have the meanings respectively ascribed to them in this section, except when the context otherwise
requires.
(b) Whenever any words and phrases used in this chapter are not defined herein but are defined in
the state laws regulating the operation of vehicles, any such definition therein shall be deemed to
apply to such words and phrases used herein, except when the context otherwise requires.
(1) Alley. A street or highway intended to provide access to the rear or side of lots or buildings in
urban districts and not intended for the purpose of through vehicular traffic.
(2) Arterial street. Any U.S. or state numbered route, controlled access highway, or other major
radial or circumferential street or highway designated by local authorities within their respective
jurisdictions as part of a major arterial system of streets or highways.
(3) Authorized emergency vehicle. Such fire department vehicles, Sheriff's Department vehicles,
ambulances as are publicly owned, and such other publicly or privately owned vehicles as are
designated or authorized by the Sheriff's Department.
(4) Bicycle. Every device propelled by human power upon which any person may ride, having
two (2) tandem wheels either of which is more than fourteen (14) inches in diameter.
(5) Bus. Every motor vehicle designed for carrying more than ten (10) passengers and used for
the transportation of persons; and every motor vehicle, other than a taxicab, designed and used
for the transportation of persons for compensation.
(6) Business district. The territory contiguous to and including a highway when within any six
hundred (600) feet along such roadway there are buildings in use for business or industrial
purposes, including but not limited to hotels, banks or office buildings, railroad stations and
public buildings which occupy at least three hundred (300) feet of frontage on one (1) side or
three hundred (300) feet collectively on both sides of the roadway, provided that such business
district is designated and marked as such by the traffic engineer.
(7) Crosswalk.
a. That part of a roadway at an intersection included within the connections of the lateral
lines of the sidewalks on opposite sides of the roadway measured from the curbs or in the
absence of curbs, from the edges of the transversable roadway;
b. Any portion of a roadway at an intersection or elsewhere distinctly indicated for pedestrian
crossing by lines or other markings on the surface.
Page 4 of 25
(8) Department. The Sheriff's Department of Richmond County acting directly or through its
duly authorized officers or agents.
(9) Driver. Every person who drives or is in actual physical control of a vehicle.
(10) Driver's license. Any license to operate a motor vehicle issued under the laws of this state.
(11) Gross weight. The weight of a vehicle without load plus the weight of any load thereon.
(12) Highway. The entire width between the boundary lines of every way publicly maintained
when any part thereof is open to the use of the public for purposes of vehicular traffic.
(13) House trailer.
a. A trailer or semitrailer which is designed, constructed and equipped as a dwelling place,
living abode or sleeping place (either permanently or temporarily) and is equipped for use as
a conveyance on streets or highways; or
b. A trailer or a semitrailer whose chassis and exterior shell is designed and constructed for
use as a house trailer, as defined in paragraph (a), but which is used instead permanently or
temporarily for the advertising, sales, display or promotion of merchandise or services or for
any other commercial purpose except the transportation of property for hire or the
transportation of property for distribution by a private carrier.
(14) Intersection.
a. The area embraced within the prolongation or connection of the lateral curb lines, or, if
none, then the lateral boundary lines of the roadways of two (2) highways which join one
another at, or approximately at, right angles, or the area within which vehicles traveling upon
different highways joining at any other angle may come in conflict.
b. Where a highway includes two (2) roadways thirty (30) feet or more apart, every crossing
of each roadway of such divided highway by an intersecting highway shall be regarded as a
separate intersection. In the event such intersecting highway also includes two (2) roadways
thirty (30) feet or more apart, every crossing Of two (2) roadways of such highways shall be
regarded as a separate intersection.
(15) Laned roadway. A roadway which is divided into two (2) or more clearly marked lanes for
vehicular traffic.
(16) Limited-access highway. Every highway, street or roadway in respect to which owners or
occupants of abutting lands and other persons have no legal right of access to or from the same
except at such points only and in such manner as may be determined by the public authority
having jurisdiction over such highway, street or roadway.
Page 5 of 25
(17) Loading zone. A space reserved for the exclusive use of vehicles during the loading or
unloading of passengers or property.
(18) Motor vehicle. Every vehicle which is self-propelled, either by internal-combustion engine
or by electric power.
(19) Motorcycle. Every motor vehicle having a seat or saddle for the use of the rider and
designed to travel on not more than three (3) wheels in contact with the ground, but excluding a
tractor.
(20) Officer. Every officer of the Richmond County Sheriff’s Department or any officer
authorized to direct or regulate traffic or to make arrests for violations of traffic regulations.
(21) Official time standard. Whenever certain hours are named herein they shall mean standard
time or daylight saving time as may be in current use in Augusta-Richmond County.
(22) Official traffic-control devices. All signs, signals, markings and devices not inconsistent
with this chapter and the laws of this state placed or erected by authority of a public body or
official having jurisdiction, for the purpose of regulating, warning or guiding traffic.
(23) Park or parking. The standing of a vehicle, whether occupied or not, otherwise than
temporarily for the purpose of and while actually engaged in loading or unloading merchandise
or passengers.
(24) Passenger curb loading zone. A place reserved for the exclusive use of vehicles while
receiving or discharging passengers.
(25) Pedestrian. Any person afoot.
(26) Person. Every natural person, firm, co-partnership, association or corporation.
(27) Private road or driveway. Every way or place in private ownership and used for vehicular
travel by the owner and those having express or implied permission from the owner, but not by
other persons.
(28) Railroad. A carrier of persons or property upon cars operated from stationary rails.
(29) Railroad sign or signal. Any sign, signal or device erected by authority of a public body or
official or by a railroad and intended to give notice of the presence of railroad tracks or the
approach of a railroad train.
(30) Railroad train. A steam engine, electric or other motor, with or without cars coupled
thereto, operated upon rails.
Page 6 of 25
(31) Residence district. The territory contiguous to and including a highway not comprising a
business district when the property on such highway for a distance of three hundred (300) feet or
more is predominantly residential in nature.
(32) Right-of-way. The right of one vehicle or pedestrian to proceed in a lawful manner in
preference to another vehicle or pedestrian approaching under such circumstances of direction,
speed and proximity as to give rise to danger of collision unless one grants precedence to the
other.
(33) Road or roadway. That portion of a highway improved, designed or ordinarily used for
vehicular travel, exclusive of the berm or shoulder. In the event a highway includes two (2) or
more separate roadways, the term roadway as used herein shall refer to any such roadway
separately but not to all such roadways collectively.
(34) Safety zone. The area or space officially set apart within a roadway for the exclusive use of
pedestrians and which is protected or is so marked or indicated by adequate signs as to be plainly
visible at all times while set apart as a safety zone.
(35) Sheriff. The Sheriff of Richmond County, Georgia.
(36) Sidewalk. That portion of a street between the curb lines or the lateral lines of a roadway,
and the adjacent property lines, intended for use by pedestrians.
(37) Stand or standing. The halting of a vehicle whether occupied or not, otherwise than
temporarily for the purpose of and while actually engaged in receiving or discharging
passengers.
(38) Stop. When required, means complete cessation from movement.
(39) Stop or stopping. When prohibited, means any halting, even momentarily, of a vehicle,
whether occupied or not except when necessary to avoid conflict with other traffic or in
compliance with the directions of a police officer or traffic-control sign or signal.
(40) Street. The entire width between boundary lines of every way publicly maintained when any
part thereof is open to the use of the public for purposes of vehicular travel.
(41) Through street or road. Every street or road or portion thereof on which vehicular traffic is
given preferential right of way, and at the entrances to which vehicular traffic from intersection
streets or roads is required by law to yield the right-of-way to vehicles on such through street or
road in obedience to a stop sign, yield sign, or other traffic-control device, when such signs or
devices are erected as provided in this chapter and the laws of this state.
(42) Tractor.
Page 7 of 25
a. Truck tractor. Every motor vehicle designed and used primarily for drawing other vehicles
and not so constructed as to carry a load other than a part of the weight of the vehicle and
load so drawn.
b. Farm tractor. Every motor vehicle designed and used primarily as a farm implement for
drawing plows, mowing machines, and other implements of husbandry.
c. Road tractor. Every motor vehicle designed and used for drawing other vehicles and not so
constructed as to carry any load thereon either independently or any part of the weight of a
vehicle or load so drawn.
(43) Traffic. Pedestrians, ridden or herded animals, vehicles, streetcars and other conveyances
either singly or together while using any highway for purposes of travel.
(44) Traffic-control signal. Any device, whether manually, electrically or mechanically operated,
by which traffic is alternatively directed to stop and permitted to proceed.
(45) Traffic division. The traffic division of the Richmond County Sheriff’s Department, or in the
event a traffic division is not established, then said term whenever used herein shall be deemed
to refer to the Sheriff’s Department.
(46) Truck. Every motor vehicle designed, used or maintained primarily for the transportation of
property.
(47) Vehicle. Every device in, upon or by which any person or property is or may be transported
or drawn upon a highway, excepting devices moved by human power or used exclusively upon
stationary rails or tracks.
(48) Motorized Cart. Every motor vehicle having no less than three wheels and an unladen
weight of 1,300 pounds or less and which cannot operate at more than 20 miles per hour.
Page 8 of 25
Exhibit “B”
Sec. 3-5-1. Definitions of words and phrases.
(a) The following words and phrases when used in this chapter shall for the purpose
of this chapter have the meanings respectively ascribed to them in this section,
except when the context otherwise requires.
(b) Whenever any words and phrases used in this chapter are not defined herein but
are defined in the state laws regulating the operation of Personal Transportation
(PTVs) and other vehicles, any such definition therein shall be deemed to apply to
such words and phrases used herein, except when the context otherwise requires.
(1) Alley. A street or highway intended to provide access to the rear or side of lots
or buildings in urban districts and not intended for the purpose of through
vehicular traffic.
(2) Arterial street. Any U.S. or state numbered route, controlled access highway,
or other major radial or circumferential street or highway designated by local
authorities within their respective jurisdictions as part of a major arterial
system of streets or highways.
(3) Authorized emergency vehicle. Such Fire Department vehicles, Sheriff's
Department vehicles, ambulances as are publicly owned, and such other
publicly or privately owned vehicles as are designated or authorized by the
Sheriff's Department or the Augusta, Georgia Commission.
(4) Bicycle. Every device propelled by human power upon which any person may
ride, having two (2) tandem wheels either of which is more than fourteen (14)
inches in diameter.
(5) Bus. Every motor vehicle designed for carrying more than ten (10) passengers
and used for the transportation of persons; and every motor vehicle, other than
a taxicab, designed and used for the transportation of persons for
compensation.
(6) Business district. The territory contiguous to and including a highway, when
within any six hundred (600) feet along such roadway, there are buildings in
Page 9 of 25
use for business or industrial purposes, including but not limited to hotels,
banks or office buildings, railroad stations and public buildings which occupy
at least three hundred (300) feet of frontage on one (1) side or three hundred
(300) feet collectively on both sides of the roadway, provided that such
business district is designated and marked as such by the traffic engineer.
(7) Commercial PTV Operator. A business or other entity providing
transportation services to the public using PTVs.
(8) Crosswalk.
(i) That part of a roadway at an intersection included within the connections
of the lateral lines of the sidewalks on opposite sides of the roadway
measured from the curbs or in the absence of curbs, from the edges of the
traversable roadway;
(ii) Any portion of a roadway at an intersection or elsewhere distinctly
indicated for pedestrian crossing by lines or other markings on the surface.
(9) Driver or Operator. Every person who drives or is in actual physical control
of a vehicle.
(10) Driver's license. Any license to operate a motor vehicle issued under the
laws of this state.
(11) Employer PTV Operator. A business or other entity having an office or
business in an area designated for PTV use that provides transportation
services for its employees using PTVs.
(12) “Golf cart” a/k/a “golf car”. A vehicle whose designed purpose and
exclusive use is to convey a person or persons and equipment to play the game
of golf in an area designated as a golf course. To qualify as a golf car the
vehicle’s average speed shall be less than (24 km/h) 15 MPH on a horizontally
level surface, 0.5% grade (0.3 degrees) comprised of a straight course
composed of a concrete or asphalt surface that is dry and free from loose
material or surface contamination with a minimum coefficient of friction of
0.8 between tire and surface.
Page 10 of 25
(13) Gross weight. The weight of a vehicle without load plus the weight of any
load thereon.
(14) Highway or street. The entire width between the boundary lines of every
way publicly maintained when any part thereof is open to the use of the public
for purposes of vehicular traffic.
(15) House trailer.
(i) A trailer or semitrailer which is designed, constructed and equipped as a
dwelling place, living abode or sleeping place (either permanently or
temporarily) and is equipped for use as a conveyance on streets or
highways; or
(ii) A trailer or a semitrailer whose chassis and exterior shell is designed and
constructed for use as a house trailer, as defined in paragraph (a), but which
is used instead permanently or temporarily for the advertising, sales,
display or promotion of merchandise or services or for any other
commercial purpose except the transportation of property for hire or the
transportation of property for distribution by a private carrier.
(16) Intersection.
(i) The area embraced within the prolongation or connection of the lateral
curb lines, or, if none, then the lateral boundary lines of the roadways of
two (2) highways which join one another at, or approximately at, right
angles, or the area within which vehicles traveling upon different highways
joining at any other angle may come in conflict.
(ii) Where a highway includes two (2) roadways thirty (30) feet or more apart,
every crossing of each roadway of such divided highway by an intersecting
highway shall be regarded as a separate intersection. In the event such
intersecting highway also includes two (2) roadways thirty (30) feet or
more apart, every crossing of two (2) roadways of such highways shall be
regarded as a separate intersection.
(17) Laned roadway. A roadway which is divided into two (2) or more clearly
marked lanes for vehicular traffic.
Page 11 of 25
(18) Light Transportation Vehicle. The following motor vehicles comprise the
classification of Light Transportation Vehicle: Motorized Carts, Personal
Transportation Vehicles; Light Utility Vehicles; and Low Speed Vehicles.
(19) Light Utility Vehicle. A Light Utility Vehicle is any self-propelled,
operator-controlled, off-road vehicle 72 inches or less in overall width,
exclusive of added accessories and attachments, operable on three or more
wheels, primarily intended to transport material loads or people, with a gross
vehicle weight of 5,500 pounds or less, and a maximum average speed less
than 25 miles per hour.
(20) Limited-access highway. Every highway, street or roadway in respect to
which owners or occupants of abutting lands and other persons have no legal
right of access to or from the same except at such points only and in such
manner as may be determined by the public authority having jurisdiction over
such highway, street or roadway.
(21) Loading zone. A space reserved for the exclusive use of vehicles during the
loading or unloading of passengers or property.
(22) Low Speed Vehicle. A low-speed vehicle (LSV) is any four-wheeled electric
vehicle whose top speed attainable in one mile is greater than 20 miles per
hour but not greater than 25 miles per hour on a paved level surface.
(23) Motorized Cart. “Motorized Cart” is the term formerly used for “Personal
Transportation Vehicle” or “PTV”. Whenever the term “Motorized Cart”
appears in this Code it shall be construed to mean a PTV.
(24) Motor vehicle. Every vehicle which is self-propelled, either by internal-
combustion engine or by electric power.
(25) Motorcycle. Every motor vehicle having a seat or saddle for the use of the
rider and designed to travel on not more than three (3) wheels in contact with
the ground, but excluding a tractor.
(26) Multipurpose off-highway vehicle. A vehicle having features specifically
intended for utility use and having the following characteristics:
Page 12 of 25
(i) intended to transport persons and/or cargo, with a top speed in excess of
25 mph (40.2 km/h) but not more than 50 mph (80.4 km/h)
(ii) 2030 mm (80 in) or less in overall width
(iii) designed to travel on four or more wheels
(iv) using a steering wheel for steering control
(v) with a non-straddle seat
(vi) with a Gross Vehicle Weight Rating of no more than 1814 kg (4000 lb),
and
(vii) a minimum cargo capacity of 159 kg (350 lb). Width shall be exclusive
of accessories and attachments.
(27) Officer. Every officer of the Richmond County Sheriff’s Department or any
officer authorized to direct or regulate traffic or to make arrests for violations
of traffic regulations.
(28) Official time standard. Whenever certain hours are named herein they shall
mean standard time or daylight saving time as may be in current use in
Augusta, Georgia.
(29) Official traffic-control devices. All signs, signals, markings and devices not
inconsistent with this chapter and the laws of this state placed or erected by
authority of a public body or official having jurisdiction, for the purpose of
regulating, warning or guiding traffic.
(30) Park or parking. The standing of a vehicle, whether occupied or not, other
than temporarily for the purpose of and while actually engaged in loading or
unloading merchandise or passengers.
(31) Passenger curb loading zone. A place reserved for the exclusive use of
vehicles while receiving or discharging passengers.
Page 13 of 25
(32) Pedestrian. Any person afoot.
(33) Person. Every natural person, firm, co-partnership, association or
corporation.
(34) Personal Transportation Vehicle. Personal transportation vehicle" or
“PTV” means any motor vehicle:
(i) With a minimum of four wheels;
(ii) Capable of a maximum level ground speed of less than 20 miles per
hour;
(iii) With a maximum gross vehicle unladen or empty weight of 1,375
pounds; and
(iv) Capable of transporting not more than eight persons.
The term does not include mobility aids, including power wheelchairs and
scooters, that can be used indoors and outdoors for the express purpose of
enabling mobility for a person with a disability. The term also does not
include ATVs or multipurpose off highway vehicles.
(35) Private road or driveway. Every way or place in private ownership and used
for vehicular travel by the owner and those having express or implied
permission from the owner, but not by other persons.
(36) Railroad. A carrier of persons or property upon cars operated from
stationary rails.
(37) Railroad sign or signal. Any sign, signal or device erected by authority of
a public body or official or by a railroad and intended to give notice of the
presence of railroad tracks or the approach of a railroad train.
(38) Railroad train. A steam engine, electric or other motor, with or without cars
coupled thereto, operated upon rails.
Page 14 of 25
(39) Residence district. The territory contiguous to and including a highway, not
comprising a business district when the property on such highway for a
distance of three hundred (300) feet or more, is predominantly residential in
nature.
(40) Right-of-way. The right of one vehicle or pedestrian to proceed in a lawful
manner in preference to another vehicle or pedestrian approaching under such
circumstances of direction, speed and proximity as to give rise to danger of
collision unless one grants precedence to the other.
(41) Road or roadway. That portion of a highway improved, designed or
ordinarily used for vehicular travel, exclusive of the berm or shoulder. In the
event a highway includes two (2) or more separate roadways, the term
roadway as used herein shall refer to any such roadway separately but not to
all such roadways collectively.
(42) Safety zone. The area or space officially set apart within a roadway for the
exclusive use of pedestrians and which is protected or is so marked or
indicated by adequate signs as to be plainly visible at all times while set apart
as a safety zone.
(43) Sheriff. The Sheriff of Richmond County, Georgia.
(44) Sidewalk. That portion of a street between the curb lines or the lateral lines
of a roadway, and the adjacent property lines, intended for use by pedestrians.
(45) Stand or standing. The halting of a vehicle whether occupied or not, other
than temporarily for the purpose of and while actually engaged in receiving
or discharging passengers.
(46) Stop. When required, means complete cessation from movement.
(47) Stop or stopping. When prohibited, means any halting, even momentarily,
of a vehicle, whether occupied or not except when necessary to avoid conflict
with other traffic or in compliance with the directions of a police officer or
traffic-control sign or signal.
Page 15 of 25
(48) Street. The entire width between boundary lines of every way publicly
maintained when any part thereof is open to the use of the public for purposes
of vehicular travel.
(49) Through street or road. Every street or road or portion thereof on which
vehicular traffic is given preferential right of way, and at the entrances to
which vehicular traffic from intersection streets or roads is required by law to
yield the right-of-way to vehicles on such through street or road in obedience
to a stop sign, yield sign, or other traffic-control device, when such signs or
devices are erected as provided in this Code and the laws of this state.
(50) Tractor.
(i) Truck tractor. Every motor vehicle designed and used primarily for
drawing other vehicles and not so constructed as to carry a load other
than a part of the weight of the vehicle and load so drawn.
(ii) Farm tractor. Every motor vehicle designed and used primarily as a
farm implement for drawing plows, mowing machines, and other
implements of husbandry.
(iii) Road tractor. Every motor vehicle designed and used for drawing
other vehicles and not so constructed as to carry any load thereon either
independently or any part of the weight of a vehicle or load so drawn.
(51) Traffic. Pedestrians, ridden or herded animals, vehicles, streetcars and other
conveyances either singly or together while using any highway for purposes
of travel.
(52) Traffic-control signal. Any device, whether manually, electrically or
mechanically operated, by which traffic is alternatively directed to stop and
permitted to proceed.
(53) Traffic division. The traffic division of the Richmond County Sheriff’s
Department, or in the event a traffic division is not established, then said term
whenever used herein shall be deemed to refer to the Sheriff’s Department.
(54) Truck. Every motor vehicle designed, used or maintained primarily for the
transportation of property.
Page 16 of 25
(55) Vehicle. Every device in, upon or by which any person or property is or
may be transported or drawn upon a highway, excepting devices moved by
human power or used exclusively upon stationary rails or tracks.
Page 17 of 25
Exhibit “C”
Sec. 3-5-86 Operating a motorized cart on a public street, road or highway
(a) No person shall operate any motorized cart upon a street, road, or public highway
in Augusta-Richmond County, except as specifically provided herein. Further, no
person shall operate any motorized cart on private property without the permission
of the owner of such private property.
(b) Pursuant to O.C.G.A. § 40-6-331, the following public streets and portions
thereof are hereby designated for the combined use of motorized carts and regular
vehicular traffic, upon the conditions hereinafter set forth:
(1) J. Dewey Gray Circle, Wainbrook, Devore Place, and that section of Interstate
Parkway lying between the intersection of Wainbrook and Devore Place, are hereby
designated for the combined use of motorized carts and regular vehicular traffic
herein; and
(2) All that portion of Tenth Street located between Broad Street and the Savannah
River, provided that such use may occur only on the “First Friday” of each month,
between the hours of 5:00pm and 8:00pm, or at such other time(s) authorized by the
Mayor of Augusta.
(3) All that portion of Heath Drive beginning at the 300 block of Berckmans Road
leading to the 400 block of Berckmans Road; All that portion Cherry Lane from the
300 block of Berckmans Road to the 300 block of Heath Drive; All that portion of
Hemlock Hill Road from 300 block of Heath Drive to 2000 Block of Cherry Land;
All that portion of Hillside Land from the 300 block of Berkman’s Road to the dead
end. All that portion of Stanley Drive from 300 block of Heath Drive to 2700 block
of Washington Road.
(4) All that portion of Pine Needle Road from its intersection with Buena Vista and
Cardinal Drive, and continuing west to the Forest Hills Golf Course entrance, during
daylight hours between dawn and dusk.
Page 18 of 25
(c) Appropriate signs giving notice of the combined use of motorized carts and
regular vehicular traffic shall be poster on said roads as directed by the Traffic
Engineer.
(d) No motorized carts shall operate on said streets except between the hours of 30
minutes following sunrise and 30 minutes prior to sunset, except as otherwise
provided herein.
(e) All motorized carts shall be equipped with headlights, brake lights, a yellow
caution light mounted on top of such motorized cart, and a caution sign.
(f) All such motorized carts shall be registered with the Richmond County Sheriff’s
Office for a fee of Fifteen Dollars ($15.00) with the license for the same to remain
permanently with such cart unless such cart is sold, at which time the license shall
be destroyed.
(g) All motorized carts shall obey all rules of the road governing vehicular traffic on
said public roads.
Page 19 of 25
Exhibit “D”
Sec. 3-5-86 Operating a Personal Transportation Vehicle on a public street, road or
highway
(a) The definitions contained in Section 3-5-1 of the AUGUSTA, GA. CODE shall be
applicable to this Section.
(b) All requests made to have additional roads designated for PTV use shall be
directed to the Augusta, Georgia Traffic Engineer, but must be approved by the
Augusta, Georgia Commission.
(c) As required by O.C.G.A. § 40-6-331(c), Augusta, Georgia shall erect signs
(having dimensions of at least 24 by 30 inches) on every highway which comprises
a part of the state highway system at that point on the highway which intersects the
corporate limits of the consolidated government of Augusta. Georgia. Such signs
shall warn approaching motorists that PTVs are authorized for use on public streets.
(d) Maps that clearly indicate locations of areas designated for PTV use should be
posted on Augusta, Georgia’s web site [http://www.augustaga.gov] and be made
available in printed form.
(e) No person shall operate any Personal Transportation Vehicle (PTV) upon a
street, road, or public highway in Augusta, Georgia, except as specifically provided
herein. Further, no person shall operate any PTV on private property without the
permission of the owner of such private property.
(f) Pursuant to O.C.G.A. § 40-6-331, the following public streets and portions
thereof are hereby designated for the combined use of PTVs and regular vehicular
traffic, upon the conditions hereinafter set forth:
(1) J. Dewey Gray Circle, Wainbrook, Devore Place, and that section of
Interstate Parkway lying between the intersection of Wainbrook and Devore
Page 20 of 25
Place, are hereby designated for the combined use of PTVs and regular
vehicular traffic herein; and
(2) All that portion of Heath Drive beginning at Wicklow Drive leading to
Berckmans Road; and
(3) All that portion of Pine Needle Road from its intersection with Buena Vista
and Cardinal Drive, and continuing west to the Forest Hills Golf Course
entrance, during daylight hours between dawn and dusk; and
(4) Except as excluded below, all streets within the geographic area of
downtown Augusta, Georgia (Downtown Area) described as having a
northern boundary of the Georgia/South Carolina state line, a western
boundary of 15th Street, a southern boundary of Laney Walker Blvd, and an
eastern boundary of East Boundary Street.
(5) Downtown Area Exclusions:
(i) PTVs shall not be used on the following entire streets within the
Downtown Area: John C. Calhoun Expressway, 15th Street, St.
Sebastian Way, 13th Street, R.A. Dent, Walton Way, Laney Walker
Blvd, Gordon Highway, and East Boundary Street.
(ii) PTVs shall not be used on portions of the following streets within the
Downtown Area: Reynolds Street between 15th Street and 13th
Street, and Jones Street between 15th Street and 13th Street.
(iii) The Augusta, Georgia Director of Engineering (or his designee) shall
have the authority to designate specific locations for PTVs to cross
streets that are not designated for PTV use.
(g) No PTVs (except for Commercial and Employer operated PTVs) shall operate
on said streets except between the hours of 30 minutes following sunrise and 30
minutes prior to sunset. Commercial and Employer PTVs shall not be operated on
Page 21 of 25
said streets from midnight to 6:00 a.m., but may be operated on such streets at all
other times.
(h) All PTVs shall be equipped with:
(1) A braking system sufficient for the weight and passenger capacity of the
vehicle, including a parking brake;
(2) A reverse warning device functional at all times when the directional control
is in the reverse position;
(3) A main power switch. When the switch is in the 'off' position, or the key or
other device that activates the switch is removed, the motive power circuit shall
be inoperative. If the switch uses a key, it shall be removable only in the 'off'
position;
(4) Head lamps;
(5) Reflex reflectors
(6) Tail lamps;
(7) A horn;
(8) A rearview mirror;
(9) Safety warning labels;
(10) Hip restraints and hand holds or a combination thereof;
(11) Brake lights
(12) High-mount strobe light for increased visibility
(i) In addition to the requirements above, all Commercial PTVs must have four-
wheel disk brakes, be uniquely keyed or have a “lockout” key switch (requires code
to be entered on keypad for security before vehicle will operate), be equipped with
United States Department of Transportation approved tires and be marked in a
Page 22 of 25
conspicuous manner with the name of the company or organization operating the
Commercial PTV.
(j) Minimum Licensing and Insurance Coverage Requirements.
(1) All PTV drivers must have a driver’s license.
(2) Commercial PTV operators must have at least $200,000 of liability insurance
coverage.
(3) Employer PTV operators must have at least $100,000 of liability insurance
coverage.
(4) All other PTVs must have liability insurance coverage in at least the same
amount as would be required for a full sized motor vehicle in Georgia.
(k) Limitations and Safety Criteria for all PTVs.
PTV operation on designated public roads of Augusta, Georgia shall be in
accordance with the following limitations:
(1) No person shall operate a PTV on a public road of Augusta, Georgia unless
that road is designated for PTV operation and is posted with the required sign(s).
(2) No PTV shall be driven across any road at an intersection where the road
being crossed has a posted speed limit of more than thirty-five (35) miles per
hour.
(3) The maximum occupancy of a PTV traveling on roads will be one person per
designated seat.
(4) The use or consumption of alcoholic beverages or other mind altering
substances while operating or occupying a PTV on public roads is prohibited.
Page 23 of 25
(5) Every person operating a PTV on a public roadway has the rights and duties
applicable to the driver or operator of any other vehicle under the provisions of
Chapters 58 and 69 of Title 40 of the Official Code of Georgia, as applicable.
(6) No PTV may be operated at a rate of speed greater than reasonable or proper
under all surrounding circumstances, but in no event at a speed greater than 20
miles per hour unless the vehicle is a low speed vehicle complying with Federal
Motor Vehicle Safety Standards (FMVSS) 500 in which case it may not be
operated at a speed greater than 25 miles per hour.
(l) Registration, Proof of Insurance and Permit Process.
(1) All PTVs shall be registered with the Augusta, Georgia Planning and
Development Department and PTV owners must obtain a permit to operate a PTV
on any street designated for PTV use. A fee of $15.00 is required to register a
PTV and obtain a permit. PTV owners must complete the permit registration
form provided for the foregoing purpose. A granted permit will be valid for not
less than a period of five (5) years. A permit may be revoked for a violation of
any provision of this ordinance. The Planning and Development Department will
issue visible proof of compliance, (certification decal), that must be attached to
the driver's side of the PTV. The certification decal shall remain permanently
with the vehicle unless the vehicle is sold or the decal is destroyed. The
completed forms will be maintained by the Planning and Development
Department.
(2) An education and information package describing the requirements of the
Augusta, Georgia PTV transportation program shall to be distributed with the
PTV registration decal.
(3) A PTV shall be insured as required by Georgia’s motor vehicle insurance law,
and the operator must carry proof of insurance when operating the PTV.
(g) Enforcement of PTV transportation plan; Sanctions.
Page 24 of 25
Any act constituting a violation of this Ordinance or a failure to comply with any of
its requirements shall subject the offender to a civil penalty of up to one thousand
dollars ($1,000.00) and/or sixty (60) days in jail. Additionally, offenders may have
their permit to operate a PTV revoked.
(h) Exceptions.
The geographic limitations set forth herein shall not apply to PTVs being operated
as follows:
(1) To cross a road from one portion of a golf course to another portion thereof
or to another adjacent golf course; or to travel between a person's home and golf
course if (i) the trip would not be longer than one mile in either direction; (ii) the
speed limit on the road is no more than twenty-five (25) miles per hour; and (iii)
the route does not cross a road that has a speed limit of more than 35 miles per
hour.
(2) To the extent necessary for Augusta, Georgia employees and Augusta,
Georgia contractors to fulfill a governmental purpose, or as otherwise authorized
by Augusta, Georgia, provided the PTV is not operated on a public road of
Augusta, Georgia with a posted speed limit over 35 miles per hour;
(3) As necessary by employees of public or private institutions of higher
education if operating on roads within the property limits of such institutions,
provided the PTV is being operated on roads with speed limits of twenty-five
(25) miles per hour or less.
(i) Governmental Operations.
Augusta, Georgia is permitted to operate Augusta, Georgia owned PTVs for the
purposes of government maintenance, traffic enforcement or other government
business, on Augusta, Georgia streets as well as private property. Generally, these
PTVs shall be equipped with flashing yellow warning lights to the front and rear or
Page 25 of 25
a yellow flashing light on top. Augusta, Georgia and other governmental agencies
shall be exempt from the permit requirements contained in this ordinance.
(j) Conflict with State Law
To the extent that there is any conflict between this Code and any federal law or
Georgia law, the federal or Georgia law shall prevail.
(k) No Assumption of Liability. Nothing in this section shall be construed as an
assumption of liability by Augusta, Georgia for any injuries or death to persons or
property damage in connection with, including, but not limited to: 1) the operation
of a PTV; 2) the grant of an PTV permit; or 3) the failure by Augusta, Georgia to
revoke a PTV permit.
(l) Effective Date.
This Ordinance shall become effective ____________.
Page 1 of 20
Exhibit “B”
Sec. 3-5-1. Definitions of words and phrases.
(a) The following words and phrases when used in this chapter shall for the purpose
of this chapter have the meanings respectively ascribed to them in this section,
except when the context otherwise requires.
(b) Whenever any words and phrases used in this chapter are not defined herein but
are defined in the state laws regulating the operation of Personal Transportation
(PTVs) and other vehicles, any such definition therein shall be deemed to apply to
such words and phrases used herein, except when the context otherwise requires.
(1) Alley. A street or highway intended to provide access to the rear or side of lots
or buildings in urban districts and not intended for the purpose of through
vehicular traffic.
(2) Arterial street. Any U.S. or state numbered route, controlled access highway,
or other major radial or circumferential street or highway designated by local
authorities within their respective jurisdictions as part of a major arterial
system of streets or highways.
(3) Authorized emergency vehicle. Such fFire dDepartment vehicles, Sheriff's
Department vehicles, ambulances as are publicly owned, and such other
publicly or privately owned vehicles as are designated or authorized by the
Sheriff's Department or the Augusta, Georgia Commission.
(4) Bicycle. Every device propelled by human power upon which any person may
ride, having two (2) tandem wheels either of which is more than fourteen (14)
inches in diameter.
(5) Bus. Every motor vehicle designed for carrying more than ten (10) passengers
and used for the transportation of persons; and every motor vehicle, other than
a taxicab, designed and used for the transportation of persons for
compensation.
(6) Business district. The territory contiguous to and including a highway, when
within any six hundred (600) feet along such roadway, there are buildings in
Page 2 of 20
use for business or industrial purposes, including but not limited to hotels,
banks or office buildings, railroad stations and public buildings which occupy
at least three hundred (300) feet of frontage on one (1) side or three hundred
(300) feet collectively on both sides of the roadway, provided that such
business district is designated and marked as such by the traffic engineer.
(6)(7) Commercial PTV Operator. A business or other entity providing
transportation services to the public using PTVs.
(7)(8) Crosswalk.
(i) That part of a roadway at an intersection included within the connections
of the lateral lines of the sidewalks on opposite sides of the roadway
measured from the curbs or in the absence of curbs, from the edges of the
traversable roadway;
(ii) Any portion of a roadway at an intersection or elsewhere distinctly
indicated for pedestrian crossing by lines or other markings on the surface.
Department. The Sheriff's Department of Richmond County acting directly or
through its duly authorized officers or agents.
(8)(9) Driver or Operator. Every person who drives or is in actual physical
control of a vehicle.
(9)(10) Driver's license. Any license to operate a motor vehicle issued under
the laws of this state.
(11) Employer PTV Operator. A business or other entity having an office or
business in an area designated for PTV use that provides transportation
services for its employees using PTVs.
(10)(12) “Golf cart” a/k/a “golf cart”. A vehicle whose designed purpose and
exclusive use is to convey a person or persons and equipment to play the game
of golf in an area designated as a golf course. To qualify as a golf car the
vehicle’s average speed shall be less than (24 km/h) 15 MPH on a horizontally
level surface, 0.5% grade (0.3 degrees) comprised of a straight course
composed of a concrete or asphalt surface that is dry and free from loose
Page 3 of 20
material or surface contamination with a minimum coefficient of friction of
0.8 between tire and surface.
(11)(13) Gross weight. The weight of a vehicle without load plus the weight of
any load thereon.
(12)(14) Highway or street. The entire width between the boundary lines of
every way publicly maintained when any part thereof is open to the use of the
public for purposes of vehicular traffic.
(13)(15) House trailer.
(i) A trailer or semitrailer which is designed, constructed and equipped as a
dwelling place, living abode or sleeping place (either permanently or
temporarily) and is equipped for use as a conveyance on streets or
highways; or
(ii) A trailer or a semitrailer whose chassis and exterior shell is designed and
constructed for use as a house trailer, as defined in paragraph (a), but which
is used instead permanently or temporarily for the advertising, sales,
display or promotion of merchandise or services or for any other
commercial purpose except the transportation of property for hire or the
transportation of property for distribution by a private carrier.
(14)(16) Intersection.
(i) The area embraced within the prolongation or connection of the lateral
curb lines, or, if none, then the lateral boundary lines of the roadways of
two (2) highways which join one another at, or approximately at, right
angles, or the area within which vehicles traveling upon different highways
joining at any other angle may come in conflict.
(ii) Where a highway includes two (2) roadways thirty (30) feet or more apart,
every crossing of each roadway of such divided highway by an intersecting
highway shall be regarded as a separate intersection. In the event such
intersecting highway also includes two (2) roadways thirty (30) feet or
more apart, every crossing Oof two (2) roadways of such highways shall
be regarded as a separate intersection.
Page 4 of 20
(15)(17) Laned roadway. A roadway which is divided into two (2) or more
clearly marked lanes for vehicular traffic.
(16)(18) Light Transportation Vehicle. The following motor vehicles comprise
the classification of Light Transportation Vehicle: Motorized Carts, Personal
Transportation Vehicles; Light Utility Vehicles; and Low Speed Vehicles.
(17)(19) Light Utility Vehicle. A Light Utility Vehicle is any self-propelled,
operator-controlled, off-road vehicle 72 inches or less in overall width,
exclusive of added accessories and attachments, operable on three or more
wheels, primarily intended to transport material loads or people, with a gross
vehicle weight of 5,500 pounds or less, and a maximum average speed less
than 25 miles per hour.
(18)(20) Limited-access highway. Every highway, street or roadway in respect
to which owners or occupants of abutting lands and other persons have no
legal right of access to or from the same except at such points only and in such
manner as may be determined by the public authority having jurisdiction over
such highway, street or roadway.
(19)(21) Loading zone. A space reserved for the exclusive use of vehicles during
the loading or unloading of passengers or property.
(20)(22) Low Speed Vehicle. A low-speed vehicle (LSV) is any four-wheeled
electric vehicle whose top speed attainable in one mile is greater than 20 miles
per hour but not greater than 25 miles per hour on a paved level surface. and
which is except as specifically provided herein. Further, no person shall
operate any LTV on private property without the permission of the owner of
such private property.
(21)(23) Motorized Cart. “Motorized Cart” is the term formerly used for
“Personal Transportation Vehicle” or “PTV”. Whenever the term
“Motorized Cart” appears in this Codeordinance it shall be construed to
mean a PTV.
(22)(24) Motor vehicle. Every vehicle which is self-propelled, either by internal-
combustion engine or by electric power.
Page 5 of 20
(23)(25) Motorcycle. Every motor vehicle having a seat or saddle for the use of
the rider and designed to travel on not more than three (3) wheels in contact
with the ground, but excluding a tractor.
(24)(26) Multipurpose off-highway vehicle. A vehicle having features
specifically intended for utility use and having the following characteristics:
(i) intended to transport persons and/or cargo, with a top speed in excess of
25 mph (40.2 km/h) but not more than 50 mph (80.4 km/h)
(ii) 2030 mm (80 in) or less in overall width
(iii) designed to travel on four or more wheels
(iv) using a steering wheel for steering control
(v) with a non-straddle seat
(vi) with a Gross Vehicle Weight Rating of no more than 1814 kg (4000 lb),
and
(vii) a minimum cargo capacity of 159 kg (350 lb). Width shall be exclusive
of accessories and attachments.
(25)(27) Officer. Every officer of the Richmond County Sheriff’s Department or
any officer authorized to direct or regulate traffic or to make arrests for
violations of traffic regulations.
(26)(28) Official time standard. Whenever certain hours are named herein they
shall mean standard time or daylight saving time as may be in current use in
Augusta, Georgia-Richmond County.
(27)(29) Official traffic-control devices. All signs, signals, markings and devices
not inconsistent with this chapter and the laws of this state placed or erected
by authority of a public body or official having jurisdiction, for the purpose
of regulating, warning or guiding traffic.
Page 6 of 20
(28)(30) Park or parking. The standing of a vehicle, whether occupied or not,
other thanwise than temporarily for the purpose of and while actually engaged
in loading or unloading merchandise or passengers.
(29)(31) Passenger curb loading zone. A place reserved for the exclusive use of
vehicles while receiving or discharging passengers.
(30)(32) Pedestrian. Any person afoot.
(31)(33) Person. Every natural person, firm, co-partnership, association or
corporation.
(32)(34) Personal Transportation Vehicle. Personal transportation vehicle" or
“PTV” means any motor vehicle:
(i) a. With a minimum of four wheels;
(ii) b. Capable of a maximum level ground speed of less than 20 miles
per hour;
(iii) c. With a maximum gross vehicle unladen or empty weight of 1,375
pounds; and
(iv) d. Capable of transporting not more than eight persons.
The term does not include mobility aids, including power wheelchairs and
scooters, that can be used indoors and outdoors for the express purpose of
enabling mobility for a person with a disability. The term also does not
include ATVs or multipurpose off highway vehicles.
(33)(35) Private road or driveway. Every way or place in private ownership and
used for vehicular travel by the owner and those having express or implied
permission from the owner, but not by other persons.
(34)(36) Railroad. A carrier of persons or property upon cars operated from
stationary rails.
Page 7 of 20
(35)(37) Railroad sign or signal. Any sign, signal or device erected by authority
of a public body or official or by a railroad and intended to give notice of the
presence of railroad tracks or the approach of a railroad train.
(36)(38) Railroad train. A steam engine, electric or other motor, with or without
cars coupled thereto, operated upon rails.
(37)(39) Residence district. The territory contiguous to and including a highway,
not comprising a business district when the property on such highway for a
distance of three hundred (300) feet or more, is predominantly residential in
nature.
(38)(40) Right-of-way. The right of one vehicle or pedestrian to proceed in a
lawful manner in preference to another vehicle or pedestrian approaching
under such circumstances of direction, speed and proximity as to give rise to
danger of collision unless one grants precedence to the other.
(39)(41) Road or roadway. That portion of a highway improved, designed or
ordinarily used for vehicular travel, exclusive of the berm or shoulder. In the
event a highway includes two (2) or more separate roadways, the term
roadway as used herein shall refer to any such roadway separately but not to
all such roadways collectively.
(40)(42) Safety zone. The area or space officially set apart within a roadway for
the exclusive use of pedestrians and which is protected or is so marked or
indicated by adequate signs as to be plainly visible at all times while set apart
as a safety zone.
(41)(43) Sheriff. The Sheriff of Richmond County, Georgia.
(42)(44) Sidewalk. That portion of a street between the curb lines or the lateral
lines of a roadway, and the adjacent property lines, intended for use by
pedestrians.
(43)(45) Stand or standing. The halting of a vehicle whether occupied or not,
other wise than temporarily for the purpose of and while actually engaged in
receiving or discharging passengers.
(44)(46) Stop. When required, means complete cessation from movement.
Page 8 of 20
(45)(47) Stop or stopping. When prohibited, means any halting, even
momentarily, of a vehicle, whether occupied or not except when necessary to
avoid conflict with other traffic or in compliance with the directions of a
police officer or traffic-control sign or signal.
(46)(48) Street. The entire width between boundary lines of every way publicly
maintained when any part thereof is open to the use of the public for purposes
of vehicular travel.
(49) Through street or road. Every street or road or portion thereof on which
vehicular traffic is given preferential right of way, and at the entrances to
which vehicular traffic from intersection streets or roads is required by law to
yield the right-of-way to vehicles on such through street or road in obedience
to a stop sign, yield sign, or other traffic-control device, when such signs or
devices are erected as provided in this chapterCode and the laws of this state.
(47)
(48)(50) Tractor.
(i) Truck tractor. Every motor vehicle designed and used primarily for
drawing other vehicles and not so constructed as to carry a load other
than a part of the weight of the vehicle and load so drawn.
(ii) Farm tractor. Every motor vehicle designed and used primarily as a
farm implement for drawing plows, mowing machines, and other
implements of husbandry.
(iii) Road tractor. Every motor vehicle designed and used for drawing
other vehicles and not so constructed as to carry any load thereon either
independently or any part of the weight of a vehicle or load so drawn.
(49)(51) Traffic. Pedestrians, ridden or herded animals, vehicles, streetcars and
other conveyances either singly or together while using any highway for
purposes of travel.
(50)(52) Traffic-control signal. Any device, whether manually, electrically or
mechanically operated, by which traffic is alternatively directed to stop and
permitted to proceed.
Page 9 of 20
(51)(53) Traffic division. The traffic division of the Richmond County Sheriff’s
Department, or in the event a traffic division is not established, then said term
whenever used herein shall be deemed to refer to the Sheriff’s Department.
(52)(54) Truck. Every motor vehicle designed, used or maintained primarily for
the transportation of property.
(53)(55) Vehicle. Every device in, upon or by which any person or property is or
may be transported or drawn upon a highway, excepting devices moved by
human power or used exclusively upon stationary rails or tracks.
Page 10 of 20
Exhibit “D”
Sec. 3-5-86 Operating a Personal Transportation Vehicle motorized cart on a public
street, road or highway
(a) (a) (a) The definitions contained in Section 3-5-1 of the AUGUSTA, GA. CODE
shall be applicable to this Section.
(b) All requests made to have additional roads designated for PTV use shall be
directed to the Augusta, Georgia Traffic Engineer, but must be approved by the
Augusta, Georgia Commission.
(c) As required by O.C.G.A. § 40-6-331(c), Augusta, Georgia shall erect signs
(having dimensions of at least 24 by 30 inches) on every highway which comprises
a part of the state highway system at that point on the highway which intersects the
corporate limits of the consolidated government of Augusta. Georgia. Such signs
shall warn approaching motorists that PTVs are authorized for use on public streets.
(d) Maps that clearly indicate locations of areas designated for PTV use should be
posted on Augusta, Georgia’s web site [http://www.augustaga.gov] and be made
available in printed form.
(a)(e) No person shall operate any motorized cart Personal Transportation Vehicle
(PTV) upon a street, road, or public highway in Augusta, Georgia-Richmond
County, except as specifically provided herein. Further, no person shall operate any
motorized cartPTV on private property without the permission of the owner of such
private property.
(b)(f) (b) Pursuant to O.C.G.A. § 40-6-331, the following public streets and portions
thereof are hereby designated for the combined use of motorized cartPTVs and
regular vehicular traffic, upon the conditions hereinafter set forth:
(1) J. Dewey Gray Circle, Wainbrook, Devore Place, and that section of
Interstate Parkway lying between the intersection of Wainbrook and Devore
Page 11 of 20
Place, are hereby designated for the combined use of motorized cartPTVs and
regular vehicular traffic herein; and
(2) All that portion of Tenth Street located between Broad Street and the
Savannah River, provided that such use may occur only on the “First Friday”
of each month, between the hours of 5:00pm and 8:00pm, or at such other
time(s) authorized by the Mayor of Augusta.
(32) All that portion of Heath Drive beginning at Wicklow Drive the 300
block of Berckmans Road leading to the 400 block of Berckmans Road; All
that portion Cherry Lane from the 300 block of Berckmans Road to the 300
block of Heath Drive; All that portion of Hemlock Hill Road from 300 block
of Heath Drive to 2000 Block of Cherry Land; All that portion of Hillside
Land from the 300 block of Berkman’s Road to the dead end. All that portion
of Stanley Drive from 300 block of Heath Drive to 2700 block of Washington
Road.and
(43) All that portion of Pine Needle Road from its intersection with Buena
Vista and Cardinal Drive, and continuing west to the Forest Hills Golf Course
entrance, during daylight hours between dawn and dusk.; and
(4) Except as excluded below, all streets within the geographic area of
downtown Augusta, Georgia (Downtown Area) described as having a
northern boundary of the Georgia/South Carolina state line, a western
boundary of 15th Street, a southern boundary of Laney Walker Blvd, and an
eastern boundary of East Boundary Street.
(5) Downtown Area Exclusions:
(i) PTVs shall not be used on the following entire streets within the
Downtown Area: John C. Calhoun Expressway, 15th Street, St.
Sebastian Way, 13th Street, R.A. Dent, Walton Way, Laney Walker
Blvd, Gordon Highway, and East Boundary Street.
Page 12 of 20
(ii) PTVs shall not be used on portions of the following streets within the
Downtown Area: Reynolds Street between 15th Street and 13th
Street, and Jones Street between 15th Street and 13th Street.
(iii) The Augusta, Georgia Director of Engineering (or his designee) shall
have the authority to designate specific locations for PTVs to cross
streets that are not designated for PTV use.
(c) Appropriate signs giving notice of the combined use of motorized carts and
regular vehicular traffic shall be poster on said roads as directed by the Traffic
Engineer.
(d)
(e)(g) (d) No motorized cartPTVs (except for Commercial and Employer operated
PTVs) shall operate on said streets except between the hours of 30 minutes following
sunrise and 30 minutes prior to sunset, except as otherwise provided herein.
Commercial and Employer PTVs shall not be operated on said streets from midnight
to 6:00 a.m., but may be operated on such streets at all other times.
(h) (e) All motorized cartPTVs shall be equipped with headlights, brake lights, a
yellow caution light mounted on top of such motorized cart, and a caution sign.:
(1) A braking system sufficient for the weight and passenger capacity of the
vehicle, including a parking brake;
(2) A reverse warning device functional at all times when the directional control
is in the reverse position;
(3) A main power switch. When the switch is in the 'off' position, or the key or
other device that activates the switch is removed, the motive power circuit shall
be inoperative. If the switch uses a key, it shall be removable only in the 'off'
position;
(4) Head lamps;
Reflex reflectors;
(5) Reflex reflectors
Page 13 of 20
(6) Tail lamps;
Turn signals
(7) A horn;
(8) A rearview mirror;
(9) Safety warning labels;
(10) Hip restraints and hand holds or a combination thereof;
(11) Brake lights
(12) High-mount strobe light for increased visibility
(10
Brake lights
High-mount strobe light for increased visibility
Side/rear reflectors
Top/windshield
(i) In addition to the requirements above, all Commercial PTVs must have four-
wheel disk brakes, have be uniquely keyed or have a “lockout” key switch (requires
code to be entered on keypad for security before vehicle will operate), be equipped
with United States Department of Transportation approved tires and be marked in a
conspicuous manner with the name of the company or organization operating the
Commercial PTV.
(f) All such motorized carts shall be registered with the Richmond County Sheriff’s
Office for a fee of Fifteen Dollars ($15.00) with the license for the same to remain
Page 14 of 20
permanently with such cart unless such cart is sold, at which time the license shall
be destroyed.
(g) All motorized carts shall obey all rules of the road governing vehicular traffic on
said public roads.
Minimum Licensing and Insurance Coverage Requirements.
(j)
(1) All PTV drivers must have a driver’s license.
(2) Commercial PTV operators must have at least $200,000 of liability insurance
coverage.
(3) Employer PTV operators must have at least $100,000 of liability insurance
coverage.
(4) All other PTVs must have liability insurance coverage in at least the same
amount as would be required for a full sized motor vehicle in Georgia.
All Tourism PTV drivers shall have a driver’s license.
(1) All Tourism PTV operators shall have at least $200,000 of liability insurance
coverage.
Sec. 3-5-86 Operating Light Transportation Vehicles including golf carts on public
streets, roads or highways.
(a) The definitions contained in Section 3-5-1 of the AUGUSTA, GA. CODE shall be
applicable to this Section.
(b) No person shall operate any Light Transportation Vehicle (LTV) upon a street,
road, or public highway in Augusta, Georgia, except as specifically provided herein.
Page 15 of 20
Further, no person shall operate any LTV on private property without the permission
of the owner of such private property.
(c) Designation of public roads of Augusta, Georgia for LTV operation; posting of
signs.
(1) Pursuant to Section 40-6-331 and 40-6-360 of the Official Code of Georgia, the
Augusta, Georgia Commission may authorize by ordinance, the operation of LTVs
on designated public roads (Controlled Operating Environments) within the
jurisdiction of Augusta, Georgia after (i) considering the speed, volume, and
character of motor vehicle traffic using public roads, and (ii) determining that LTV
operation on particular roads is compatible with state and local transportation plans
and consistent with the state of Georgia’s statewide pedestrian policy. No public
road of Augusta, Georgia shall be designated for use by LTVs if LTV operation will
impede the safe and efficient flow of motor vehicle traffic, or if the road's posted
speed limit is greater than thirty (30) miles per hour, except that use of LTVs on are
permitted on the following streets having a speed limit of thirty-five (35) miles per
hour:
(i) Reynolds Street from 5th Street to 10th Street.
(2) All requests made to have additional roads designated for LTV use shall be
directed to the Augusta, Georgia Traffic Engineer.
(3) As required by O.C.G.A.§ 40-6-331(c), Augusta, Georgia shall erect signs
(having dimensions of at least 24 by 30 inches) on every highway which comprises
a part of the state highway system at that point on the highway which intersects the
corporate limits of the consolidated government of Augusta. Georgia. Such signs
shall warn approaching motorists that motorized carts are authorized for use on
public streets.
(f) (4) Maps that clearly indicate locations of Controlled Operating Environments
should be posted on Augusta, Georgia’s web site [http://www.augustaga.gov] and
be distributed or made available in printed form to all known users.
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(g)
(h)(k) (d) Limitations and Safety Criteria for all PTVs.
LTVPTV operation on designated public roads of Augusta, Georgia shall be in
accordance with the following limitations:
(1) No person shall operate a LTVPTV on a public road of Augusta, Georgia
unless that road is designated for LTVPTV operation and is posted with the
required sign(s).
(2) LTVs may only be driven on roads having a speed limit of thirty miles per
hour (30 mph) or less, except that LTVs may Citizens may request the addition
of specific roads to the map.
(32) No LTVPTV shall be driven across any road at an intersection where the
road being crossed has a posted speed limit of more than thirty-five (35) miles
per hour.
(43) The maximum occupancy of a LTVPTV traveling on roads will be one
person per designated seat.
(54) The use or consumption of alcoholic beverages or other mind altering
substances while operating or occupying a LTVPTV on public roads is
prohibited.
(6) No person shall operate any LTV on any designated public road of Augusta,
Georgia unless the person possesses a valid driver's license.
(7) LTV operators shall maintain their LTVs in a safe condition and ensure that
an unobstructed view to the rear is maintained at all times the LTV is in operation
on public roads.
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(85) Every person operating a LTVPTV on a public roadway has the rights and
duties applicable to the driver or operator of any other vehicle under the
provisions of Chapters 58 and 69 of Title 40 of the Official Code of Georgia, as
applicable.
(96) No LTVPTV may be operated at a rate of speed greater than reasonable or
proper under all surrounding circumstances, but in no event at a speed greater
than 20 miles per hour unless the vehicle is a low speed vehicle complying with
Federal Motor Vehicle Safety Standards (FMVSS) 500 in which case it may not
be operated at a speed greater than 25 miles per hour.
(10) No LTV shall operate on a public roadway except between the hours of 30
minutes following sunrise and 30 minutes prior to sunset, except as otherwise
provided herein.
(i) (e) Rules of the Road.
(j)
(k) (1) All LTVs are entitled to full use of a lane, and no motor vehicle shall be
driven in such a manner as to deprive any LTV of the full use of a lane.
(l)
(m) (2) The operator of a LTV shall not overtake and pass in the same lane
occupied by the vehicle being overtaken.
(n)
(o) (3) No person shall operate a LTV between lanes of traffic or between
adjacent lines or rows of vehicles.
(p)
(q) (4) LTVs shall not be operated two or more abreast in a single lane.
(r)
(s) (f) Equipment. LTVs shall be equipped at a minimum with what is required
under O.C.G.A. § 40-1-1(43.1), i.e., (1) A braking system sufficient for the weight
and passenger capacity of the vehicle, including a parking brake; (2) A reverse
warning device functional at all times when the directional control is in the reverse
position; (3) A main power switch. When the switch is in the 'off' position, or the
key or other device that activates the switch is removed, the motive power circuit
shall be inoperative. If the switch uses a key, it shall be removable only in the 'off'
position; (4) Head lamps; (5) Reflex reflectors; (6) Tail lamps; (7) A horn; (8) A
rearview mirror; (9) Safety warning labels; and (10) Hip restraints and hand holds.
Page 18 of 20
If the LTV is a Low Speed Vehicle it shall also be manufactured in compliance with
those federal motor vehicle safety standards for low-speed vehicles set forth in 49
C.F.R. Section 571.500 and in effect on January 1, 2001 including without limitation
the required equipment and performance limit specified in 5(a) of Section 571.500
under the specified test conditions.
(t)
(u)(l) (g) Registration, Proof of Insurance and Permit Process.
(1) All PTVs shall be registered with the Augusta, Georgia Planning and
Development Department and PTV owners must obtain a permit to operate a PTV
on any street designated for PTV use. A fee of $15.00 is required to register a
LTVPTV and obtain a permitfor use on public roads will be charged by the
Richmond County Sheriff’s Office to cover the costs of implementing and
maintaining this Ordinance. LTVPTV owners must complete the permit
registration form provided for the foregoing purpose. A granted permit will be
valid for not less than a period up to one of five (15) years. Permits may be
renewed annually upon the payment A permit may be revoked for a violation of
any provision of this ordinance. The Planning and Development
DepartmentSheriff’s Office will issue visible proof of compliance, (certification
decal), that must be attached to the driver's side of the LTVPTV. The certification
decal shall remain permanently with the vehicle unless the vehicle is sold or the
decal is destroyed. The completed forms will be maintained by the Sheriff’s
Office Planning and Development Department. Registration shall be denied
vehicles capable of seating more than eight persons.
(2) An education and information package describing the requirements of the
Augusta, Georgia LTVPTV transportation program shall to be distributed with
the LTVPTV registration decal.
(3) An LTVPTV shall be insured as required by Georgia’s motor vehicle
insurance law, and the operator must carry proof of insurance when operating the
LTVPTV.
(hg) Enforcement of LTVPTV transportation plan; Sanctions.
Page 19 of 20
The Augusta, Georgia Commission finds and determines that it shall provide law
enforcement for the GCV transportation plan and enforce the rules and regulations
of the AUGUSTA, GA, CODE, and the Georgia Motor Vehicles and Traffic Code. Any
act constituting a violation of this Ordinance or a failure to comply with any of its
requirements shall subject the offender to a civil penalty of up to one thousandthree
hundred fifty dollars ($1,03500.00) and/or sixty (60) days in jail. , plus the court
costs and attorneys’ fees incurred by Augusta, Georgia. If the offender fails to pay
the penalty within ten (10) days of receiving final written notice of a violation, the
penalty may be recovered by the Sheriff’s Office in a civil action in the nature of a
debt. Additionally, Repeat offenders may have their permit to operate a PTV
privileges granted by this Ordinance revoked.
(ih) Exceptions.
The geographic limitations set forth hereinin subsection (d)(1) and (2) above shall
not apply to LTVPTVs being operated as follows:
(1) To cross a road from one portion of a golf course to another portion thereof
or to another adjacent golf course; or to travel between a person's home and golf
course if (i) the trip would not be longer than one mile in either direction; (ii) the
speed limit on the road is no more than twenty-five (25) miles per hour; and (iii)
the route does not crossing a road at an intersection at crossings or intersections
designated for that purpose by Augusta, Georgia where the road that has a posted
speed limit of not more than 35 miles per hour.
(2) To the extent necessary for Augusta, Georgia employees and Augusta,
Georgia contractors to fulfill a governmental purpose, or as otherwise authorized
by Augusta, Georgia, provided the LTVPTV is not operated on a public road of
Augusta, Georgia with a posted speed limit over thirty-five (35) miles per hour;
(3) As necessary by employees of public or private institutions of higher
education if operating on roads within the property limits of such institutions,
provided the LTVPTV is being operated on roads with speed limits of twenty-
five (25) miles per hour or less.
Page 20 of 20
(ji). Augusta, Georgia Governmental Operations.
Augusta, Georgia is permitted to operate Augusta, Georgia owned LTVPTVs for the
purposes of government maintenance, traffic enforcement or other government
business, on Augusta, Georgia streets as well as private property. Generally, these
LTVPTVs shall be equipped with flashing yellow warning lights to the front and
rear or a yellow flashing light on top. Augusta, Georgia and other governmental
agencies shall be exempt from the permit requirements contained in this ordinance.
k. (j) Conflict with State Law
An ordinance adopted under this Section shall not conflict with or duplicate another
state law. To the extent that there is any conflict between this Code and any federal
law or Georgia law, the federal or Georgia law shall prevail.
l.(k) No Assumption of Liability. Nothing in this section shall be construed as an
assumption of liability by Augusta, Georgia for any injuries or death to persons or
property damage in connection with, including, but not limited to: 1) the operation
of a LTVPTV; 2) the grant of an LTVPTV permit; or 3) the failure by Augusta,
Georgia to revoke an LTVPTV permit.
l.(l) Effective Date.
This Ordinance shall become effective ____________.
Commission Meeting Agenda
6/5/2018 2:00 PM
Proposed Smoke-free Ordinance
Department:
Department:
Caption:Motion to approve draft Ordinance to Restrict Smoking
and the use of E-Cigarettes in public places of public
accommodation. (No recommendation from Public
Services Committee May 29, 2018)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA, GA CODE, TITLE FOUR, BY
ADDING A NEW ARTICLE TO BE DESIGNATED ARTICLE 7 AND NEW
SECTIONS TO BE DESIGNATED SECTIONS 4-2-77 THROUGH 4-2-97; TO
REPEAL AUGUSTA, GA CODE TITLE FOUR, SECTION 4-2-1; TO RESTRICT
SMOKING AND THE USE OF E-CIGARETTES IN PUBLIC PLACES AND IN
PLACES OF PUBLIC ACCOMMODATION; TO REPEAL ALL CODE
SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND
ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE
DATE AND FOR OTHER PURPOSES.
Whereas, secondhand smoke kills approximately 1,500 Georgia citizens every year; and
Whereas, 21% of adults in Augusta still exposed to secondhand smoke at work; and
Whereas, Richmond County ranks 124 out of 159 Georgia counties in health; and
Whereas, according to the Economic Impact Evaluation of the 2010 Savannah Smoke-Free
Air Ordinance by the Chronic Disease, Healthy Behavior and Injury Epidemiology Section
and the Georgia Tobacco Use Prevention Program of the Georgia Department of Public
Health, there was a 94% decrease in indoor air pollution after 1 year and no impact on
taxable sales revenue for bars and full-service restaurants after adjusting for time,
seasonality, etc; and
Whereas, the 2006 U.S. Surgeon General's Report, the Health Consequences of Involuntary
Exposure to Tobacco Smoke, has concluded that: (1) secondhand smoke exposure causes
disease and premature death in children and adults who do not smoke; (2) children exposed
to secondhand smoke are at an increased risk for sudden infant death syndrome (SIDS),
acute respiratory problems, ear infections, and asthma attacks, and that smoking by parents
causes respiratory symptoms and slows lung growth in their children; (3) exposure of adults
to secondhand smoke has immediate adverse effects on the cardiovascular system and
causes coronary heart disease and lung cancer; (4) there is no risk-free level of exposure
to secondhand smoke; (5) establishing smokefree workplaces is the only effective way to
ensure that secondhand smoke exposure does not occur in the workplace, because
ventilation and other air cleaning technologies cannot completely control for exposure of
nonsmokers to secondhand smoke; and (6) evidence from peer-reviewed studies shows that
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smokefree policies and laws do not have an adverse economic impact on the hospitality
industry; and
Whereas, according to the 2010 U.S. Surgeon General's Report, How Tobacco Smoke
Causes Disease, even occasional exposure to secondhand smoke is harmful and low levels
of exposure to secondhand tobacco smoke lead to a rapid and sharp increase in dysfunction
and inflammation of the lining of the blood vessels, which are implicated in heart attacks
and stroke; and
Whereas, numerous studies have found that tobacco smoke is a major contributor to indoor
air pollution, and that breathing secondhand smoke (also known as environmental tobacco
smoke) is a cause of disease in healthy nonsmokers, including heart disease, stroke,
respiratory disease, and lung cancer. The National Cancer Institute determined in 1999 that
secondhand smoke is responsible for the early deaths of approximately 53,000 Americans
annually; and
Whereas, The Public Health Service’s National Toxicology Program (NTP) has listed
secondhand smoke as a known carcinogen; and
Whereas, there is indisputable evidence that implementing 100% smoke-free environments
is the only effective way to protect the population from the harmful effects of exposure to
secondhand smoke; and
Whereas, in reviewing 11 studies concluding that communities see an immediate reduction
in heart attack admissions after the implementation of comprehensive smokefree laws, the
Institute of Medicine of the National Academies concluded that data consistently
demonstrate that secondhand smoke exposure increases the risk of coronary heart disease
and heart attacks and that smokefree laws reduce heart attacks, and
Whereas, a significant amount of secondhand smoke exposure occurs in the workplace.
Employees who work in smoke-filled businesses suffer a 25-50% higher risk of heart attack
and higher rates of death from cardiovascular disease and cancer, as well as increased acute
respiratory disease and measurable decrease in lung function; and
Whereas, secondhand smoke is particularly hazardous to elderly people, individuals with
cardiovascular disease, and individuals with impaired respiratory function, including
asthmatics and those with obstructive airway disease. The Americans With Disabilities
Act, which requires that disabled persons have access to public places and workplaces,
deems impaired respiratory function to be a disability; and
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Whereas, the U.S. Centers for Disease Control and Prevention has determined that the risk
of acute myocardial infarction and coronary heart disease associated with exposure to
tobacco smoke is non-linear at low doses, increasing rapidly with relatively small doses
such as those received from secondhand smoke or actively smoking one or two cigarettes
a day, and has warned that all patients at increased risk of coronary heart disease or with
known coronary artery disease should avoid all indoor environments that permit smoking;
and
Whereas, unregulated high-tech smoking devices, commonly referred to as electronic
cigarettes, or “e- cigarettes,” closely resemble and purposefully mimic the act of smoking
by having users inhale vaporized liquid nicotine created by heat through an electronic
ignition system. After testing a number of electronic cigarettes from two leading
manufacturers, the Food and Drug Administration (FDA) determined that various samples
tested contained not only nicotine but also detectable levels of known carcinogens and
toxic chemicals, including tobacco-specific nitrosamines and diethylene glycol, a toxic
chemical used in antifreeze. The FDA’s testing also suggested that “quality control
processes used to manufacture these products are inconsistent or non-existent.” According
to a more recent study, electronic cigarette emissions are made up of a high concentration
of ultrafine particles, and the particle concentration is higher than in conventional tobacco
cigarette smoke. Electronic cigarettes produce an aerosol or vapor of undetermined and
potentially harmful substances, which may appear similar to the smoke emitted by
traditional tobacco products. Their use in workplaces and public places where smoking
of traditional tobacco products is prohibited creates concern and confusion and leads to
difficulties in enforcing the smoking prohibitions. The World Health Organization (WHO)
recommends that electronic smoking devices not be used indoors, especially in smokefree
environments, in order to minimize the risk to bystanders of breathing in the aerosol
emitted by the devices and to avoid undermining the enforcement of smokefree laws; and
Whereas, the Society of Actuaries has determined that secondhand smoke costs the U.S.
economy roughly $10 billion a year: $5 billion in estimated medical costs associated with
secondhand smoke exposure and $4.6 billion in lost productivity, and
Whereas, numerous economic analyses examining restaurant and hotel receipts and
controlling for economic variables have shown either no difference or a positive economic
impact after enactment of laws requiring workplaces to be smokefree. Creation of
smokefree workplaces is sound economic policy and provides the maximum level of
employee health and safety; and
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Whereas, there is no legal or constitutional “right to smoke.” Business owners have no
legal or constitutional right to expose their employees and customers to the toxic chemicals
in secondhand smoke. On the contrary, employers have a common law duty to provide
their workers with a workplace that is not unreasonably dangerous, and
Whereas, smoking is a potential cause of fires; cigarette and cigar burns and ash stains on
merchandise and fixtures causes economic damage to businesses; and
Whereas, the smoking of tobacco, hookahs, or marijuana and the use of electronic
cigarettes are forms of air pollution and constitute both a danger to health and a material
public nuisance; and
Accordingly, the Augusta, Georgia consolidated government finds and declares that the
purposes of this ordinance are (1) to protect the public health and welfare by prohibiting
smoking in certain public places and places of employment; and (2) to guarantee the right
of nonsmokers to breathe smokefree air, and to recognize that the need to breathe
smokefree air shall have priority over the desire to smoke.
THE AUGUSTA, GEORGIA COMMISSION ordains as follows:
SECTION 1. AUGUSTA, GA CODE, Title 4, Section 4-2-1 as set forth in the AUGUSTA,
GA CODE, re-adopted July 10, 2007, is hereby amended by striking this section in its
entirety as set forth in “Exhibit A” hereto. Section 4-2-1 shall be reserved.
SECTION 2. AUGUSTA, GA CODE, Title 4, is hereby amended to add new article to be
designated Article 7 and new sections to be designated Sections 4-2-77 through 4-2-97 as
set forth in “Exhibit B” hereto.
SECTION 3. This ordinance shall be effective thirty (30) days from and after the date of
its adoption in accordance with applicable laws.
SECTION 4. All ordinances, parts of ordinances, policies, and procedures concerning
events held on public property in conflict herewith are hereby repealed.
Adopted this _____ day of__________, 2018.
___________________________
Hardie Davis, Jr.
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As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
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CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the
foregoing Ordinance was duly adopted by the Augusta, Georgia Commission
on_________________, 2018 and that such Ordinance has not been modified or rescinded
as of the date hereof and the undersigned further certifies that attached hereto is a true copy
of the Ordinance which was approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: ______________________
First Reading ______________________
Second Reading ______________________
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Exhibit A
STRIKE:
Sec. 4-2-1. Smoking prohibited in Augusta-Richmond County buildings.
(a) Definitions. For purposes of this section, the following definitions shall apply:
(1) Public building. Any enclosed building, structure or indoor facility owned,
operated, leased or managed by Augusta-Richmond County which is used by
or open to the public, including without limitation, public transportation,
enclosed areas occupied by Augusta-Richmond County staff, open office
areas, shared offices, private offices, hallways, restrooms, escalators,
elevators, stairways, lobbies, reception and waiting rooms, classrooms,
meeting or conference rooms and auditoriums, on-site cafeterias, lunchrooms,
lounges and any facility, school or educational institution being used by
Augusta-Richmond County for the purpose of providing classroom
instruction.
(2) Smoking. Inhaling, exhaling, burning or carrying any lighted cigar,
cigarette, pipe, weed, plant or other combustible substance in any manner or
in any form.
(b) No person shall smoke in any public building as defined in this section.
(c) Nothing in this section shall be deemed, interpreted, or construed to permit
smoking in any public place or area where smoking is prohibited or restricted by
other applicable law.
(d) No Smoking signs with letters of not less than one (1) inch in height shall be
conspicuously posted in every building, structure or facility where smoking is
prohibited by this section by the operator, manager or other person having control
of such building, structure, facility or other place.
(e) If any provision of this section or the application thereof to any person or
circumstances are held to be invalid, such invalidity shall not affect other provisions
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or applications of this section which can be given effect without the invalid
provisions or application, and to this end, the provisions of this ordinance are
severable.
(f) Any person or persons failing to comply with the lawful provisions hereof or
doing any act prohibited hereby or failing to do any act mandated hereby shall be
guilty of an offense, and upon trial as a misdemeanor and conviction shall be subject
to the penalties provided by section 1-6-1.
REPLACE WITH:
Sec. 4-2-1. Reserved.
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Exhibit B
ADD NEW:
ARTICLE 7. Smoking prohibitions in public places
and places of employment.
Sec. 4-2-77. Purpose of Smoking Ordinance.
The purposes of this ordinance are (1) to protect the public health and welfare by
prohibiting smoking and e-cigarettes in enclosed public places and enclosed places
of employment; and (2) to support the right of nonsmokers to breathe smokefree air,
and to recognize that the need to breathe smokefree air shall have priority over the
desire to smoke in enclosed public places.
Sec. 4-2-78. Definitions.
The following words and phrases, whenever used in this Article, shall be construed
as defined in this Section:
A. “Bar” means an establishment that is devoted to the serving of alcoholic
beverages for consumption by guests on the premises and in which the serving
of food is only incidental to the consumption of those beverages, including
but not limited to, taverns, nightclubs, cocktail lounges, and cabarets.
B. “Business” means a sole proprietorship, partnership, joint venture,
corporation, or other business entity, either for-profit or not-for-profit,
including retail establishments where goods or services are sold; professional
corporations and other entities where legal, medical, dental, engineering,
architectural, or other professional services are delivered; and private clubs.
C. “E-cigarette” means any electronic oral device, such as one composed of a
heating element, battery, and/or electronic circuit, which provides a vapor of
nicotine or any other legal substances, and the use or inhalation of which
simulates smoking. The term shall include any such device, whether
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manufactured, distributed, marketed, or sold as an e-cigarette, e-cigar, e-pipe,
e-hookah, vape pen, or under any other product name or description.
D. “Employee” means a person who is employed by an employer in
consideration for direct or indirect monetary wages or profit, and a person
who volunteers his or her services for a non-profit entity.
E. “Employer” means a person, business, partnership, association, corporation,
including a municipal corporation, trust, or non-profit entity that employs the
services of one or more individual persons.
F. “Enclosed Area” Enclosed area means all space between a floor and ceiling
that is bounded on all sides by walls, doorways or windows, whether open or
closed. A wall includes any retractable divider, garage door, or other physical
barrier, whether temporary or permanent.
G. “Health Care Facility” means an office or institution providing care or
treatment of diseases, whether physical, mental, or emotional, or other
medical, physiological, or psychological conditions, including but not limited
to, hospitals, rehabilitation hospitals or other clinics, including weight control
clinics, nursing homes, long-term care facilities, homes for the aging or
chronically ill, laboratories, and offices of surgeons, chiropractors, physical
therapists, physicians, psychiatrists, dentists, and all specialists within these
professions. This definition shall include all waiting rooms, hallways, private
rooms, semiprivate rooms, and wards within health care facilities.
H. “Hookah” means a water pipe and any associated products and devices, which
are used to produce fumes, smoke, and/or vapor from the burning of material
including, but not limited to, tobacco, shisha, or other plant matter.
I. “Hookah Bar” or “Hookah Lounge” means an establishment that derives more
than eighty (80) percent of its quarterly gross revenue from the sale of shisha
for consumption on the premised by customers and the sale of accessories
used for smoking shisha. A hookah lounge does not allow individuals under
the age of eighteen (18) to enter the premises, and does not have a permit or
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license to sell alcoholic beverages, but may serve food and nonalcoholic
beverages for consumption on the premises by customers.
J. “Place of Employment” means an area under the control of a public or private
employer, including, but not limited to, work areas, private offices, employee
lounges, restrooms, conference rooms, meeting rooms, classrooms, employee
cafeterias, hallways, construction sites, temporary offices, and vehicles. A
private residence is not a “place of employment” unless it is used as a child
care, adult day care, or health care facility.
K. “Playground” means any park or recreational area designed in part to be used
by children that has play or sports equipment installed or that has been
designated or landscaped for play or sports activities, or any similar facility
located on public or private school grounds or on Augusta, Georgia owned
grounds.
L. “Private Club” means an organization, whether incorporated or not, which is
the owner, lessee, or occupant of a building or portion thereof used exclusively
for club purposes at all times, which is operated solely for a recreational,
fraternal, social, patriotic, political, benevolent, or athletic purpose, but not
for pecuniary gain, and which only sells alcoholic beverages incidental to its
operation. The affairs and management of the organization are conducted by
a board of directors, executive committee, or similar body chosen by the
members at an annual meeting. The organization has established bylaws
and/or a constitution to govern its activities. The organization has been
granted an exemption from the payment of federal income tax as a club under
26 U.S.C. Section 501.
M. “Public Event” means an event which is open to and may be attended by the
general public, including but not limited to, such events as concerts, fairs,
farmers’ markets, festivals, parades, performances, and other exhibitions,
regardless of any fee or age requirement.
N. “Public building” Any enclosed building, structure or indoor facility owned,
operated, leased or managed by Augusta, Georgia which is used by or open to
the public, including without limitation, public transportation, enclosed areas
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occupied by Augusta, Georgia staff, open office areas, shared offices, private
offices, hallways, restrooms, escalators, elevators, stairways, lobbies,
reception and waiting rooms, classrooms, meeting or conference rooms and
auditoriums, on-site cafeterias, lunchrooms and lounges.
O. “Public Place” means an area to which the public is invited or in which the
public is permitted, including but not limited to, all public buildings, banks,
bars, educational facilities, gaming facilities, health care facilities, hotels and
motels, laundromats, public transportation vehicles and facilities, reception
areas, restaurants, retail food production and marketing establishments, retail
service establishments, retail stores, shopping malls, sports arenas, theaters,
and waiting rooms. A private residence is not a “public place” unless it is used
as a child care, adult day care, or health care facility.
P. “Recreational Area” means any public or private area open to the public for
recreational purposes, whether or not any fee for admission is charged,
including but not limited to, amusement parks, athletic fields, beaches,
fairgrounds, gardens, golf courses open to the public, parks, plazas, skate
parks, swimming pools, trails, and zoos.
Q. “Restaurant” means an eating establishment, including but not limited to,
coffee shops, cafeterias, sandwich stands, and private and public school
cafeterias, which gives or offers for sale food to the public, guests, or
employees, as well as kitchens and catering facilities in which food is prepared
on the premises for serving elsewhere. The term “restaurant” shall include a
bar area within the restaurant.
R. “Service Line” means an indoor or outdoor line in which one (1) or more
persons are waiting for or receiving service of any kind, whether or not the
service involves the exchange of money, including but not limited to, ATM
lines, concert lines, food vendor lines, movie ticket lines, and sporting event
lines.
S. “Shopping Mall” means an enclosed public walkway or hall area that serves
to connect retail or professional establishments.
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T. “Smoking” means inhaling, exhaling, burning, or carrying any lighted or
heated cigar, cigarette, or pipe, or any other lighted or heated tobacco or plant
product intended for inhalation, including hookahs and marijuana, whether
natural or synthetic, in any manner or in any form. “Smoking” also includes
the use of an e-cigarette which creates an aerosol or vapor, in any manner or
in any form, or the use of any oral smoking device for the purpose of
circumventing the prohibition of smoking in this Article.
U. “Sports Arena” means a place where people assemble to engage in physical
exercise, participate in athletic competition, or witness sports or other events,
including sports pavilions, stadiums, gymnasiums, health spas, boxing arenas,
swimming pools, roller and ice rinks, and bowling alleys.
V. “Reasonable distance” means a minimum of ten (10) feet or a distance that is
sufficient to ensure indoor areas remain smoke-free by preventing smoke from
infiltrating enclosed public places via any entrance, exit, window, vent, or air
intake system of a building where smoking is prohibited, and to protect
persons entering or exiting enclosed areas from involuntarily inhaling second-
hand smoke.
Sec. 4-2-79. Application of Article to Augusta, Georgia Owned Public
Buildings, Facilities and Property.
All, enclosed areas, including buildings and vehicles owned, leased, or operated by
Augusta, Georgia, as well as all outdoor property adjacent to such buildings and
under the control of Augusta, Georgia, shall be subject to the provisions of this
Article.
Sec. 4-2-80. Prohibition of Smoking in Enclosed Public Buildings and Public
Places.
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Except as otherwise provided, Smoking and e-cigarettes shall be prohibited in all
enclosed public places, and within ten (10) feet of such places, within Augusta,
Georgia including but not limited to, the following places:
A. Aquariums, galleries, libraries, and museums.
B. Areas available to the general public in businesses and non-profit entities
patronized by the public, including but not limited to, banks, laundromats,
professional offices, and retail service establishments.
C. Bars.
D. Bingo facilities.
E. Child care and adult day care facilities.
F. Convention facilities.
G. Educational facilities, both public and private.
H. Elevators.
I. Gaming facilities.
J. Health care facilities.
K. Hotels and motels.
L. Lobbies, hallways, and other common areas in apartment buildings,
condominiums, trailer parks, retirement facilities, nursing homes, and other
multiple-unit residential facilities.
M. Parking structures, both enclosed and semi-enclosed.
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N. Polling places.
O. Public transportation vehicles, including buses and taxicabs, owned by or
under the authority of Augusta, Georgia, and ticket, boarding, and waiting
areas of public transportation facilities, including bus, train, and airport
facilities.
P. Restaurants.
Q. Restrooms, lobbies, reception areas, hallways, and other common-use areas.
R. Retail stores.
S. Rooms, chambers, places of meeting or public assembly, under the control of
an agency, board, commission, committee or council of Augusta, Georgia, to
the extent the place is subject to the jurisdiction of Augusta, Georgia.
T. Service lines.
U. Shopping malls.
V. Sports arenas, including enclosed places in outdoor arenas.
W. Theaters and other facilities primarily used for exhibiting motion pictures,
stage dramas, lectures, musical recitals, or other similar performances.
Sec. 4-2-81. Prohibition of Smoking in Enclosed Places of Employment.
A. Except as otherwise provided in Sec. 4-2-84, smoking and e-cigarettes shall
be prohibited in all enclosed areas of places of employment and within ten
(10) feet of such places. This includes, without limitation, common work
areas, auditoriums, classrooms, conference and meeting rooms, private
offices, elevators, hallways, medical facilities, cafeterias, employee lounges,
stairs, restrooms, vehicles, and all other enclosed facilities.
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B. This prohibition on smoking shall be communicated to all existing employees
by the effective date of this Article and to all prospective employees upon
their application for employment.
Sec. 4-2-82. Prohibition of Smoking in Enclosed Residential Facilities.
Smoking shall be prohibited in the following enclosed residential facilities and
within ten (10) feet of such places:
A. All private and semi-private rooms in nursing homes.
B. At least 80 percent of hotel and motel rooms that are rented to guests.
Sec. 4-2-83. No Prohibition of Smoking in Outdoor Public Places.
Smoking and e-cigarettes shall not be prohibited in outdoor places, except within a
reasonable distance of not less than 10 feet outside entrances, operable windows,
and ventilation systems of enclosed areas where smoking and e-cigarettes are
prohibited, so as to prevent tobacco smoke or vapor from entering those areas.
Sec. 4-2-84. Where Smoking Not Regulated.
A. Notwithstanding any other provision of this Article to the contrary, smoking
and e-cigarettes shall not be prohibited in private residences, unless used as a
childcare, adult day care, or health care facility.
B. Except as otherwise provided in this article, smoking and e-cigarettes shall
not be prohibited in private vehicles.
C. Areas within the geographical confines of Augusta, Georgia wherein the
Board of Commissioners of Augusta, Georgia does not have jurisdiction,
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including property belonging to the City of Hephzibah, the City of Blythe, the
State of Georgia and the federal government.
D. Hookah Bars and Lounges in existence as of the date of adoption of this
section and which permit waterpipe smoking on the premises as of the date of
the adoption of this section.
E. Retail Electronic Smoking device stores in existence as of the date of the
adoption of this section and which permit electronic device usage as of the
date of the adoption of this section.
Sec. 4-2-85. Declaration of Establishment or Outdoor Area as Nonsmoking.
Notwithstanding any other provision of this Article, an owner, operator, manager, or
other person in control of an establishment, facility, or outdoor area may declare that
entire establishment, facility, or outdoor area as a nonsmoking place. Smoking and
e-cigarettes shall be prohibited in any place in which a sign conforming to the
requirements of Section 4-2-86(A) is posted.
Sec. 4-2-86. Posting of Signs and Removal of Ashtrays.
The owner, operator, manager, or other person in control of a public place or place
of employment where smoking and e-cigarettes are prohibited by this Article should:
A. Clearly and conspicuously post “No Smoking” signs or the international “No
Smoking” symbol (consisting of a pictorial representation of a burning
cigarette enclosed in a red circle with a red bar across it) in that place.
B. Clearly and conspicuously post at every entrance to that place a sign stating
that smoking is prohibited.
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C. Clearly and conspicuously post on every vehicle that constitutes a place of
employment under this Article at least one sign, visible from the exterior of
the vehicle, stating that smoking is prohibited.
D. Remove all ashtrays from any area where smoking is prohibited by this
Article, except for ashtrays displayed for sale and not for use on the premises.
Sec. 4-2-87. Nonretaliation; Nonwaiver of Rights.
A. No person or employer shall discharge, refuse to hire, or in any manner
retaliate against an employee, applicant for employment, customer, or resident
of a multiple-unit residential facility because that employee, applicant,
customer, or resident exercises any rights afforded by this Article or reports
or attempts to prosecute a violation of this Article. Notwithstanding Section
4-2-91, violation of this Subsection shall be a misdemeanor, and upon
conviction shall be subject to the penalties provided by section 1-6-1 for each
violation.
B. An employee who works in a setting where an employer allows smoking and
e-cigarettes does not waive or otherwise surrender any legal rights the
employee may have against the employer or any other party.
Sec. 4-2-88. Enforcement.
A. This Article shall be enforced by the Augusta, Georgia Planning and
Development Department Director or an authorized designee or any law
enforcement officer of the Office of the Sheriff.
B. Notice of the provisions of this Article shall be given to all applicants for a
business license in Augusta, Georgia.
C. Any citizen who desires to register a complaint under this Article may initiate
enforcement with the Augusta, Georgia Planning and Development
Department or any law enforcement officer of the Office of the Sheriff.
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D. The Health Department, Fire Department, or their designees shall, while an
establishment is undergoing otherwise mandated inspections, inspect for
compliance with this Article.
E. An owner, manager, operator, or employee of an area regulated by this Article
shall direct a person who is smoking in violation of this Article to extinguish
the product being smoked. If the person does not stop smoking, the owner,
manager, operator, or employee shall refuse service and shall immediately ask
the person to leave the premises. If the person in violation refuses to leave
the premises, the owner, manager, operator, or employee shall contact a law
enforcement agency. The obligations of an owner, manager, operator, or
employee under this sub-section shall only apply where the owner, manager,
operator, or employee has knowledge of a smoking violation.
F. Notwithstanding any other provision of this Article, an employee or private
citizen may bring legal action to enforce this Article.
G. In addition to the remedies provided by the provisions of this Section, the
Department of Health, the Augusta, Georgia Administrator, the Planning and
Development Department Director or any person aggrieved by the failure of
the owner, operator, manager, or other person in control of a public place or a
place of employment to comply with the provisions of this Article may apply
for injunctive relief to enforce those provisions in any court of competent
jurisdiction.
Sec. 4-2-89. Violations and Penalties.
A. A person who smokes or uses an e-cigarette in an area where smoking and e-
cigarettes are prohibited by the provisions of this Article shall be guilty of an
infraction, punishable by a fine not exceeding fifty dollars ($50).
B. Except as otherwise provided in Section 4-2-89(A), a person who owns,
manages, operates, or otherwise controls a public place or place of
employment and who fails to comply with the provisions of this Article shall
be guilty of an infraction, punishable by:
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1. A fine not exceeding one hundred dollars ($100) for a first violation.
2. A fine not exceeding two hundred dollars ($200) for a second violation
within one (1) year.
3. A fine not exceeding five hundred dollars ($500) for each additional
violation within one (1) year.
C. In addition to the fines established by this Section, violation of this Article by
a person who owns, manages, operates, or otherwise controls a public place
or place of employment may result in the suspension or revocation of any
permit or license issued to the person for the premises on which the violation
occurred.
D. Violation of this Article is hereby declared to be a public nuisance, which may
be abated by the Planning and Development Department Director by
restraining order, preliminary and permanent injunction, or other means
provided for by law, and Augusta, Georgia may take action to recover the
costs of the nuisance abatement, including attorney’s fees.
E. Each day on which a violation of this Article occurs shall be considered a
separate and distinct violation.
Sec. 4-2-90. Public Education.
Department of Health shall engage in a continuing program to explain and clarify
the purposes and requirements of this Article to citizens affected by it, and to guide
owners, operators, and managers in their compliance with it. The program may
include publication of a brochure for affected businesses and individuals explaining
the provisions of this ordinance.
Sec. 4-2-91. Governmental Agency Cooperation.
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The Augusta, Georgia Planning and Development Department Director shall
annually request other governmental and educational agencies having facilities
within Augusta, Georgia to establish local operating procedures in cooperation and
compliance with this Article. This includes urging all Federal, State, Augusta,
Georgia, and School District agencies to update their existing smoking control
regulations to be consistent with the current health findings regarding secondhand
smoke.
Sec. 4-2-92. Other Applicable Laws.
This Article shall not be interpreted or construed to permit smoking or the use of e-
cigarettes where it is otherwise restricted by other applicable laws.
Sec. 4-2-93. Liberal Construction.
This Article shall be liberally construed so as to further its purposes.
Sec. 4-2-94. Severability.
If any provision, clause, sentence, or paragraph of this Article or the application
thereof to any person or circumstances shall be held invalid, that invalidity shall not
affect the other provisions of this Article which can be given effect without the
invalid provision or application, and to this end the provisions of this Article are
declared to be severable.
Commission Meeting Agenda
6/5/2018 2:00 PM
Animal Services Ordinance
Department:
Department:
Caption:An update and full accounting of the licensing fees authorized
under the Animal Services Ordinance effective 1 January 2016.
Please advise how the fees are funded back into animal
services. (No recommendation from Public Safety
Committee with a review from the Law Department May 29,
2018)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
ORDINANCE NO. -I555
AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE TITLE FOUR,
CHAPTER ONE, ARTICLE TWO, SECTION 4-1-7 RELATED TO BY.LAWS OF THE
ANIMAL SERVICES ADVISORY BOARD; AND SECTION 4-l-39 RELATED To
REGISTRATION REQUIREMENT; TO REPEAL ALL CODE SECTIONS AND
ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT
HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR THE OTHER
PURPOSES PROVIDED IIEREIN.
WHEREAS, it is the desire of the Board of Commission to update and irnprove the Animal
Services provisions of the Coor applicable to the community; and
WHEREAS, the provisions of the animal control ordinances have been revised at various times
to meet the needs of the growing population of Augusta, Georgia; and
WHEREAS, at the request of the Animal Services Staff the Commission has been asked to again
revise these ordinances to address a recent change in state law; and
WHEREAS, these regulations are hereby adopted to advance the fundamental goal of protecting
the health, safety and welfare of the citizens of Augusta, Georgia, and to further legitimate
government interests.
THE AUGUSTA, GEORGIA COMMISSION ordains as follows:
SECTION l. Aucusrn, Ce. Cooe Section 4-l-7, Article II, il (XX) as set forth in the Augusta,
Ga. Code, adopted February 16, 2016, is hereby amended by striking this section in its entirety
and inserting in lieu thereof new Code Section 4-l-7. as set forth in "Exhibit A" hereto.
SECTTON 2. AucusrA, GR. Cooe Section 4-1-39 as set forth in the Augusta, Ga. Code, adopted
February 16,2016, is hereby amended by striking this section in its entirety and inserting in lieu
thereof new Code Section 4-l-39, as set forth in "Exhibit B" hereto.
SECTION 3. This ordinance shall become effective on January 1,2017 in accordance with
applicable laws.
SECTION 4. AII ordinances or parts of ordinances in conflict herewith are hereby repealed.
,201b-
@,,.,As its Mayor
---?t- - '
Seag.")\
of:'j".i :--
r . i:"-. 'k ;.1 ; ''Yr." n-*, ":i .,,,' ,-uo& -cot''.'r*'' "'" *'\r-ffg;1^1$,'.c
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on ,2017
and that such Ordinance has not been modified or rescinded as of the date hereof and the
undersigned fuither certifies that attached hereto is a true copy of the Ordinance which was
approved and adopted in the foregoing meeting(s).
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
First Readine {reCer"r\ogr [*, ZjC\ \.0
Second Reading .o ec C.=-.vr'er .2'O, Z-D\[r
EXHIBIT A
Strike:
AJUTICLE+
W
te the fiallewing prineiple that rlnimalserviee&is s publie saf€ty ageney,
anee ttre animet
@
@
;r
Animal S€rvi6€s,
AEITCtB-II
I{EI{BENSHIP
of ttre,\S B shettbe n
is*re+
@issiene*
ie
M
bers mey resign,by $rknitti
r the Direetor ef
^fiimdissi€*
eeUSe'
iet*
reIRA4AN
eenseeutive terms:
editien ef Roberts Rules ef erder; uriless etherv/ise direeted by.the mqierit,' ef the AS,{B
in-session-"t+he,{ifie
befere-the-aSAe
W
i.+e+e+nn*
irman-er
have &e same eewers arg d iman
vete,
e , Upen the resignetien er CisqHelifieatien of th€ ehairman; the Viee Ghe:rman shall assnme
imapis
elee*e*
U{--._SEGRE-$ARY
ine
M
Geergia; ttreugh its Advisory Peard ffnst -est the tinrc; plaee; snd date ef the meet'ing fere+ least
in
a newspafr \yith equ
ffi*s+ be pr€yid€d to th€
in& the
the meeting erd the reasen %r meeting rvitl' less than (24) heursnotirge+ ttbn
tephonsr fffi ore mailte
+n
fte eeunty when sueh mCia eutlet ha^ maCe written request fer ^ueh'not:ee within tho previeus
issiea
rV, ETECTIONS
i*ee
V. TERMS EF APPOhITMENT
'ocGA $so-14-t(dX3).
Paeh nSng member
frern the vISAB by the appeintirlg-autherity; with er rvitheut eeusg et any time, For all rnembers
ission'
VI. €ENFT ICT EF TI.,ITEREST MEN,iEERS
exi
W
lag
ie*ie*
VIII. STAFF I TAISEN
in
ieemiscie*
IX, VETING
Statement ef Petential eenf iet ef lrterest ferrn,
2 ocGA gg 5o-t4-l et seq.
;€n+he4SAe
"heEld a rnember fail te et{erC three (3) eerseeutive regular meefrigs ef *re ^Sin, and shoCd
;***r*rt"r"
ity-vore of rh6 ASAB,
x{=--€{JeR{JI4
are{e$e+rea+e&
XI{_AEEI+ICS
I@l*beeordueted aeeerdir€r le-the latest versien ef Reberts Rules ef erder, exeept as
tsery
tnt
plaeerprevrded-the loeette*rs snoetfi€d tn a
tne$of+h;
rreptar
such€eh€duled-fi€etinp
an, rlt least forty eight
-ensibility ef neti&ing the Clerk ef
XIV: CANCEI TATI
3 OCGA g{i50-14-t er seq.
Aegutarlys€hedrrlC me
ine
W
ie'
imeffi+ine
in'F
sf the publie may strbm ime
ilfian=
isieai
mee*
4 OCGA $50-14-l(e).s occA g 5o-1a-r(c).
6 OCGA $ 50-la-l(eX2)
agen€}+ The rninu iniffir*
rptien ef eaeh metien er ether
eh merten, It sh< b
vetirt eBainst tlre prepesal er abstainirE, Fer reetirgs wi*r less *ran ("4) l-eurs netiee, the
+
Direet€fr{o;
reeemmenda+iens=
ether seurees; in aeeerdanee rvith the Geergia epen Reeerds rlet- and Geergia Open
@i€n
ents'
loN,
issim
M
ess bY lswt shatt fir$
etreetivq
Replace With:
Sec. 4-l-7. .A.nimal Services Advisnrv Roqrd Rw-r.qwc
ABIJCU*I
PURPOSE ANp ROLE
SECUON t. t'ne enl
aaUse tUe citv of l
services tttmuqh recommen
Services nirecpr does not
to the fo[owine princ
SECTION 2. The ASAB
sEnrieeftAueusla-Aeorgia.
SBCTtON:. me eSeg
SnCftON +. fte eSeB i"q sources to sratu
sustain-anisafsglriqas.orcgtams.
SECIIQNi rhe ases shail.tak
lnserylne.to enhancq Au iees
ABIICLT.I
MEMBEBSHII
SECION t. fne aSes
t'V tne commission,
members of the aSAB s
t.Oistrict Z. Ois istris]t
t O. fa* memUer of tlle aS
tle aistrict of tne
SfCftON Z. tn aaOit
Cou"tv aehealio
eggsissia& In tne event tne aoooint
tne Consojidation l
l0
s-e ims,3ASABlonSisIius of six (6) ormore members noaycxcreisqall_pawc$_Clslesated to th; ASAB until
tne vacancies are nlm
SqCnON +. earm
4DDQitrtiI!9 authoritv. convinp the Chairrnan of the Advisorv Roard. the Director of Animal
Services.,ana rhe issiae
SeCftOU S. frc
SEeTION 6. Mqmbers o[the aSeStg- hqs e."tr"d *d conC""-irqi"r"r r""**
ABIrcI.D.III
MTSCELANTOIJS PRO
sECnON t. CHATRMAN
from amcne its members for a one (DJgaIlerm-IhE
t"rm rt "U *, frr* l""ra
serve as sucn for n0 mo
e frc Cnannan shatt o
B. fhe Chairrnan shgq d c
$ttiqr of R"be"$ R
in$$Siort-ailhElims.
C fhe Cnairman $att ap ka_E_aoy_$a$arubercheAs_A&
SECTION 2, VICE-
its memUers in tfre same ma
a one {lt r"ar t""n.m
rearJheylqg{haieaslhall ."re no,nor" rh.
A me Vice-Cnainnln stra
*Ue. ttrrt om""r t "s
B. The Vice-Chairman shall have the risht to vore
1r
C.
SECTION3. SECRETARY
e. TUe Secr*arv of tUe eSA
inetuOins overseeing the,
announcements. di stribu
assudns that ASAB r
meOia outlet. a coo
mait ttroush a setf-ad
C. for;ce of,VeciatZfruerrc
than fZ+t hqurs noti
meetine. ths subiect
g{ith tess than (zathp , Notice must be orovi
newspaper wilh srearc
oroviAea Uv tetentone. A
Uusiness ana nnvsic
written reouest for su
eOvlsorv goard shatl
spesiat called meEinq
SFCTION 4. ELECT
nbction otthe eSeg offi
electeO omcers tat
member musl have served on the ASAB for at least one /l ) c.alendar venr
B.
' ocGA $s0-14-l(dx3).
12
SECTION 5. TERMS OE AP
Bacn aSen memUer slatl
aom the eSAg bv the app
aupointins Commissione ir
succasgaffirffDpainted and ouali
such is orovided for bv the Auzusta. Georqia Commission.
SECTrON 6. CONFLTC
tn conneqti_o! with an
disclose the existence of the conflict and be eiven the oooortunitv to disclose all qlaterial facts to
theaFeg. Atanvtimeft
or oner vested Jftteres
existence of *at inte
of tne connict of in
SECTION 7. RESIGNA
eavisorv goard mem iag
authoritv. coovinp the Chairman of the .A.dvisorv Board and the Clerk nf Cnrnrniscion
SECTION 8. STAFF LIAISON
fhe eueusta {nima
Oirector. .r aeden
ranscriUine the minu ires
memUers. fne animat S
Corrunission ana ttle in
accordance lgrth the Cm
Services peoartm imgnasersisssissia&
SECTION q. VOTTNC
L fach Committee member.
qomndttee membe( .shalt ab
committee Jnemt'er snal
$tatement of Potent
2 OCGA {ig 5o-14-l et seq.
l3
B. @sentee is orohibirod,
SECTION IO. ATTFNDANCF AI_AdEEI]TNGS AND RFMOVAL OF'MtrMFFRS
rrnance of
$e d!r!t"s *"rtr"d rf *
lhoul=d a memher fail to aaend three (3t consecutive repu
there ne,." aAe"rat" gry
Der.snp frqm membership.and.shall recommend to the aoooint,ra tnrt tt " rr",
gsgltilutes "adeouate excuse" shall be determined hv a maioritv voti oTGE ASIE.-
SECTION r r. OUORUM
e ouorum of the aSag s isarygoard. For purposes o
qggrumjxjs[SJaegffigial&eglirur can take nlace: no official action can take nlace:jffLtrq&inrlts
arglojc-arsalcd
SECTION I2. MEETINGS
MeeF$sp wilt be cond
@ifiedlL.thesc-bv-larys. Resula' Meetinss: Requlat qgetinss of them
Eoar.a snaU Ue neru on
Servi""s Ogqartrt"nt. a t fiptacE provided the to
me"tinq ""c\r"s "n a lgt
mev sq! an atternate a
o$4fvinE thq Clerk of C?mmission and others orthe diie
ASaP u. fequir'*d br. eirgr"n Me"tinsiAsl. rlla ouom
-egtt"e of the Co tt
such scheduled meefi
ip.=ftat meettnss of t
(a9) h@ olu"e.of soeqiat m;"
4San ara tlr" Secretarv.
C".mi..ion
"rA rtlt. A"t
3 ocGA gg 5o-t4-t et seq.
t4
SECTION
'4.
CANCEL
nequtarlv scheduled m
nSeg to consider. The
board members not less than twentv-four (24) hours nrior to fhe time set for rhe trreet.ino
SFCTION
'5.
ADJOURNE
Snoum tne Uusiness *
same from aav:to-aav
SECTION I6. OPEN MEE
Vntess pgerwise aet
Once an ooen meetin
orlresented_!0- ths ASAB durins.Jhe condu
proceedinss of an o iEg
sfrhsssheduled-meclin&
tvtemUers of the aub!
nuftic ana mav at ft lng,
Commsnts wilt be limi
orat n*trscommentdu
comment fi'om the puhli
of the nublic mav submit written statements 1o the ,ASAB ai anv firne
SECTrON rT. ACENpA
a. fhe aeenda for each qlep
n. en aqenda of all matte
reouest ana must Ue oq
two weeks orior to tnp { If a pal-ticular issw
{ ocGA g5o-la-l(e).
l5
MemUers of the publ
visual and sound re itgs
e wdtten surnrnarv of t ine
must be oreoared and made 6_ldiugtgs
of the me*ine must b
as omcial such approval
must elauinimum. contain ft
of each motion or o ign"
anO a record ofalt vot
sha[ be oresumed that
tUe mlnutes rengct t
meetines with les iyen
and the reason for the emersencv meetins-
SECTION IS. STAFFIN
assistance snaU U
animat Services Oeoar
informalion submitte
Snecincanv.it sn
Director. to:
a. Uake availaUle. in
recommendations.
C. Serve,=as a liaison bet
SECTION 19. NOTICE
fhe enimat Segvic ing_tq
matters of ouUtic
SECTION 20. AMENDM
r ocGA g 5o-la-l(c).
6 ocGA g so-la-l(e)(2)
C,
D.
B.
16
aU amendnsnts. mod Sa&fsthese bv-laws shalffi
receive an amnnative rc
moaincations. or c
Commlssioners before b iye.
t7
EXHIBIT B
Strike:
lirerc*r
BralacelUith.
Sec. 4-l -39- Reqisfrqfinn llerrrriromanf
l. anvoerson ownine. krw
or otOer within the l
Auzusta animat Seryi icense_tag"
fo oUtain a resistm
vaccination ana nroof
2. Pursuanr to OCCA [ 4:
CtuU of Unitea fenn
nonsnonlnq hree ingill
tne State of Ceors
season to aia an inOl
of the household has
Uassinea as a tuntl
resistration. tlcenq
owners of aoss which
dgllhg-ahilitv of local sovernments tp deal lvith vicious does. abandoned doqs. or strav
doss.
l8
Augusta Animal Services
2017 Annual Report
ENFORCEMENT OPERATIONS
A. COMPLAINTS
1. Total Number of Complaints Investigated 8852
B. BITE CASES INVESTIGATED
1. Number of Bites Investigated 229
C. BARKING DOG VIOLATIONS
1. Number of Complaints Investigated 95
D. CRUELTY VIOLATIONS
1. Number of Complaints Investigated 509
E. LEASH LAW VIOLATATIONS
1. Number of Complaints Investigated 80
F. RABIES VACCINATION VIOLATIONS
1. Number of Complaints Investigated 68
G. REGISTRATION VIOLATIONS
1. Number of Complaints Investigated 231
H. TETHERING VIOLATIONS
1. Number of Complaints Investigated 217
I. ANIMALS CAUGHT in TRAPS 718
J. CARCASS REMOVAL
1. Number of Dead Animals Picked Up 631
KENNEL OPERATIONS
A. ADMISSIONS
1. Total Number of Admissions to Shelter 5705
a. Cats 2215
b. Dogs 3207
c. Other Animals 282
B. DISPOSITIONS
1. Total Number of Animals Returned to Owners 344
a. Cats Reclaimed by Owner 19
b. Dogs Reclaimed by Owner 323
c. Other Animals Reclaimed by Owner 2
2. Number of Animals Adopted 1400
a. Cats/kittens Adopted 305
b. Dogs/puppies Adopted 1069
c. Other Animals Adopted 26
3. Animals Transferred 377
4. Animals Euthanized 3037
5. Other Dispositions 160
a. Number of Escape 12
b. Number of Animals Relocated 148
C. ANIMAL REGISTRATION
1. Total Number of Animals Registered 5439
a. Spayed/Neutered @ No fee 4688
b. Unaltered @ $10.00 fee 751
ADMINISTRATIVE SERVICES
1. Grant Amounts Received
a. Maddie’s Fund $5000.00
b. Best Friends $1000.00
2. Court Fines $18,612.50
i. Leash Law Violations $10,103.75
ii. Cruelty Law $1875.00
iii. Rabies Law Violations $6633.75
3. Total Revenue Generated $120,765.98
a. Spay/Neuter Surgeries $36,594.52
b. Rabies Fees $22,726.50
c. Reclaim Fees
i. Impound $9337.50
ii. Quarantine/Bite Case $6019.50
iii. Board Fees $5200.00
d. Adoption Fees $14,610.00
e. Registration Fees $9240.00
f. Donations Received $2715.48
g. Pickup/Relinquished Fees $2700.00
h. Euthanasia Request $2400.00
i. Court Fees $1808.00
j. Pickup Dead Fees $800.00
k. Microchip $195.00
l. Rescue Cattle/Adoption $175.00
m. Miscellaneous Vet Fees $70.00
n. Miscellaneous Fees $6174.48
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE TITLE FOUR,
CHAPTER ONE, ARTICLE TWO, SECTION 4-1-43 RELATED TO ANIMAL SERVICES
FEES AND FINES; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND
PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO
PROVIDE AN EFFECTIVE DATE AND FOR THE OTHER PURPOSES PROVIDED
HEREIN.
WHEREAS, it is the desire of the Commission to update the Animal Services provisions of the
Code applicable to fees and fines so as to clarify what such fees are to be designated for.
THE AUGUSTA, GEORGIA COMMISSION ordains as follows:
SECTION 1. Augusta, GA. Code Section 4-1-43 as set forth in Augusta, Georgia, adopted
February 16, 2016, is hereby repealed as set forth in “Exhibit A” hereto.
SECTION 2 Augusta, GA. Code Section 4-1-43 shall be newly created and adopted as
Augusta, Georgia Code Section 4-1-43 as set forth in “Exhibit B” hereto.
SECTION 4 This ordinance shall become effective upon adoption in accordance with
applicable laws.
SECTION 5 All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted this ____ day of ______________, 2018.
__________________________
Hardie Davis, Jr.
As its Mayor
Attest:
_______________________________
Lena J. Bonner, Clerk of Commission
Seal:
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on
____________________________, 2018 and that such Ordinance has not been modified or
rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true
copy of the Ordinance which was approved and adopted in the foregoing meeting(s).
_______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: _______________________
EXHIBIT A
Strike:
Sec. 4-1-43 Fees and Fines.
The fees with respect to all services and licensing performed in connection with enforcement of
this chapter shall be set by the Augusta Board of Commissioners from time to time. A copy of
such fee schedule shall be posted at the Augusta Animal Services Department and may be
changed at any time and from time to time as determined by the Commission.
(a) The fees established and collected under this chapter and pursuant to the State Dangerous
Dog Control Law are not penalties but are imposed for the sole purpose of defraying
expenses born by the county for animal control and welfare under this chapter and are
subject to change at any time.
(b) The personnel of the animal services department shall not return to the owner any animal
impounded until such time as the owner has paid fees and charges assessed, and the
owner has provide proof of current vaccination for rabies and licensing, before returning
the animal to owner.
(c) For all other animals impounded other than dogs or cats, the owner or custodian shall be
charged the base fees, plus actual expenses and an additional ten (10) percent of both the
base fee and actual expenses.
(d) Fees collected in connection with enforcement of this chapter shall be used to enhance
the services provided by the Augusta Animal Services Department to include Public
Education Programs, Spay, Neutering, and other related services.
EXHIBIT B
Replace With:
Sec. 4-1-43 Fees and Fines.
The fees with respect to all services and licensing performed in connection with enforcement of
this chapter shall be set by the Augusta Board of Commissioners from time to time. A copy of
such fee schedule shall be posted at the Augusta Animal Services Department and may be changed
at any time and from time to time as determined by the Commission.
(a) The fees established and collected under this chapter and pursuant to the State
Dangerous Dog Control Law are not penalties but are imposed for the purpose of
defraying expenses born by Augusta, Georgia for animal control and welfare under this
chapter and are subject to change at any time.
(b) The personnel of the animal services department shall not return to the owner any
animal impounded until such time as the owner has paid fees and charges assessed, and
the owner has provided proof of current vaccination for rabies and licensing, before
return the animal to owner.
(c) For all other animals impounded other than dogs or cats, the owner or custodian shall
be charged the base fees, plus actual expenses and an additional ten (10) percent of
both the base fee and actual expenses.
(d) Registration/licensing fees collected in connection with enforcement of this chapter
shall be used to enhance the services provided by the Augusta Animal Services
Department to include Public Education Programs, Spay, Neutering, and other related
services.
Commission Meeting Agenda
6/5/2018 2:00 PM
Cyber Parking Deck Phase 2
Department:Finance
Department:Finance
Caption:Approved attached documents related to the issuance of $4
million plus cost of issuance in bonds for the construction of
phase 2 of the parking deck located the Hull McKnight Georgia
Cyber Center for Innovation and Training. Authorizing the
Mayor and Clerk of Commission to sign and execute the
attached documents.
Background:In 2017, Augusta issued $12 million in bonds thru the URA to
support the construction of a parking deck at the Hull McKnight
Georgia Cyber Center of Innovation and Training. The Georgia
Technology Authority (GTA) later announced that they would
begin construction on a second building and requested that the
parking deck be expanded to accommodate the second
building. On January 30, 2018, the commission approved the
request. The original motion approved one additional level,
during the design process it was determined that two levels
would increase operational efficiencies. The attached documents
support this change.
Analysis:Bonds are anticipated to be issued in June 2018 with funding to
be available to GTA in early July. Due to the relatively small
size of the bonds issuance, Augusta’s Financial Advisor has
recommended the bonds be sold as a private placement instead
of public offering. Using this method of sale will result in a
lower of cost of issuance and help reduce the overall cost of the
debt and debt service.
Financial Impact:The additional funds required for debt service will be in part
funded by increase number of spaces rented by GTA. The
balance of funding will be provided by TIA discretionary funds
and an appropriation from the general fund if needed.
Alternatives:
Cover Memo
Recommendation:approve
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
A RESOLUTION OF AUGUSTA, GEORGIA AUTHORIZING, INTER ALIA, THE
EXECUTION OF A FIRST AMENDMENT TO AGREEMENT OF SALE RELATING TO
THE ISSUANCE OF URBAN REDEVELOPMENT AUTHORITY OF AUGUSTA
REVENUE BOND (PARKING GARAGE EXPANSION PROJECT), FEDERALLY
TAXABLE SERIES 2018
WHEREAS, the Augusta-Richmond County Commission (the “Commission”), which is the
governing body of Augusta, Georgia (the “Consolidated Government”), in order to exercise the powers
conferred upon the Consolidated Government by Chapter 61 of Title 36 of the Official Code of Georgia
Annotated, entitled the “Urban Redevelopment Law,” as amended (the “Urban Redevelopment Law”), adopted
a resolution on March 16, 2010, finding that one or more slum areas exists in Augusta, Georgia and that the
rehabilitation, conservation, or redevelopment, or a combination thereof, of such area or areas is necessary in
the interest of the public health, safety, morals, or welfare of the residents of Augusta, Georgia; and
WHEREAS, an Act of the General Assembly of the State of Georgia, which became effective
on July 1, 2015, amended the Urban Redevelopment Law to substitute the terms “pocket of blight” and
“pocket of blight clearance and redevelopment,” for the terms “slum area” and “slum clearance and
redevelopment,” although the meanings assigned to such terms were not amended; and
WHEREAS, the Commission, by resolution adopted on June 12, 2017, designated the area
covered by the hereinafter described urban redevelopment plan as a “pocket of blight” that the Commission
designated as appropriate for urban redevelopment projects; and
WHEREAS, the Commission held a public hearing on June 20, 2017 on a proposed urban
redevelopment plan entitled “Augusta Cyber Initiative Urban Redevelopment Plan” (the “Plan”), a copy of
which is on file with the Consolidated Government; and
WHEREAS, public notice of such public hearing was published in The Augusta Chronicle, a
newspaper having a general circulation in the area of operation of the Consolidated Government, and proof of
such publication is on file with the Consolidated Government; and
WHEREAS, the Commission, by resolution adopted on June 20, 2017, approved the Plan and
the urban redevelopment project set forth therein; and
WHEREAS, the Urban Redevelopment Agency of Augusta (the “Agency”) is a public body
corporate and politic duly created and validly existing under and pursuant to the Urban Redevelopment Law;
and
WHEREAS, the Consolidated Government, by resolution adopted on April 1, 2010, activated
the Agency and elected to have the Agency exercise the Consolidated Government’s “urban redevelopment
project powers” under the Urban Redevelopment Law, and the Agency’s commissioners have been appointed
as provided in the Urban Redevelopment Law and are currently acting in that capacity; and
WHEREAS, the Urban Redevelopment Law authorizes the Consolidated Government to
appropriate such funds and make such expenditures as may be necessary to carry out the purposes of the Urban
Redevelopment Law and to levy taxes and assessments for such purposes; and
WHEREAS, Article IX, Section III, Paragraph I(a) of the Constitution of the State of Georgia
authorizes, among other things, any county, municipality or other political subdivision of the State to contract,
2
for a period not exceeding fifty years, with another county, municipality or political subdivision or with any
other public agency, public corporation or public authority for joint services, for the provision of services, or
for the provision or separate use of facilities or equipment, provided that such contract deals with activities,
services or facilities which the contracting parties are authorized by law to undertake or to provide; and
WHEREAS, in furtherance of the purposes for which it was created, the Agency pursuant to a
Bond Resolution adopted on June 21, 2017, as supplemented on July 11, 2017 (the “Original Bond
Resolution”) has previously issued $12,000,000 in aggregate principal amount of its “Urban Redevelopment
Agency of Augusta Revenue Bonds (Parking Garage Project), Series 2017” (the “Series 2017 Bonds”), in
order to finance the costs of acquiring, constructing and installing an urban redevelopment project constituting
an approximate 575-space three-story parking facility to be located on a portion of the property commonly
known as the Golf Hall of Fame and Gardens, which is in the area covered by the Plan, all as more particularly
described in the Plan (the “Parking Garage”) and to finance related costs; and
WHEREAS, in consideration of the issuance of the Series 2017 Bonds, the Agency and the
Consolidated Government entered into an Agreement of Sale, dated as of July 1, 2017 (the “Original
Contract”), pursuant to which the Agency agreed, among other things, to issue the Series 2017 Bonds to
finance the costs of the Parking Garage and to cause the acquisition, construction and installation of the
Parking Garage; and in consideration therefor, the Consolidated Government agreed, among other things, (a) to
acquire the Parking Garage and to make installment payments of purchase price to the Agency in amounts
sufficient to enable the Agency to pay, when due, the principal of, redemption premium, if any, and interest on
the Series 2017 Bonds and other amounts due under the Contract and (b) to levy an annual ad valorem tax on
all taxable property located within the territorial limits of the Consolidated Government, at such rate or rates,
within the mill limit prescribed by an amendment to Article VII, Section I, Paragraph II of the Constitution of
the State of Georgia of 1945 (1980 Ga. Laws 2177 to 2180, inclusive), now specifically continued as a part of
the Constitution of the State of Georgia of 1983 pursuant to an Act of the General Assembly of the State of
Georgia (1983 Ga. Laws 3870 to 3872, inclusive) (the “Constitutional Amendment”), or within such greater
millage as may hereafter be prescribed by applicable law, as may be necessary to produce in each year revenues
that are sufficient to fulfill the Consolidated Government’s obligations under the Original Contract; and
WHEREAS, it has been determined by the Agency that two floors be added to the Parking
Garage in order to fulfill the intent and purposes of the Parking Garage as an urban redevelopment project
under the Plan, including the support of additional private investment in the area surrounding the Parking
Garage; and
WHEREAS, the Agency and the Consolidated Government desire to acquire, construct, install
and equip an additional two floors to the Parking Garage financed with the proceeds of the Series 2017 Bonds
(the “2018 Completion Project” and together with the Parking Garage, the “Project”) to fulfill the intent and
purposes of the Plan, and to finance the 2018 Completion Project through the issuance of taxable bonds
secured on a parity with the Series 2017 Bonds by payments made by the Consolidated Government under the
Original Contract, and the Original Contract is required to be amended to complete such financing to provide
for the issuance of such completion bonds and to expand the payments to be made under the Original Contract
to support the payment of the completion bonds; and
WHEREAS, for purposes of clarifying the Project as described in the Plan, the Consolidated
Government desires to modify the Plan to reflect the expansion of the Parking Garage in accordance with the
First Modification to Augusta Cyber Initiative Urban Redevelopment Plan attached hereto as Exhibit B (the
“Plan Modification”); and
3
WHEREAS, the Original Bond Resolution provides that the Original Contract may be
amended without the consent of bondholders (i) as may be required by the Original Bond Resolution or the
Original Contract or (ii) in connection with any other change therein, which in the judgement of the
Consolidated Government, is not contrary to or inconsistent with the Original Contract and is not to the
prejudice of the bondholders; and
WHEREAS, in furtherance of the purposes for which it was created, the Agency pursuant to a
Bond Resolution adopted on May 8, 2018 (the “Supplemental Bond Resolution”), has authorized the
amendment of the Original Bond Resolution to authorize the issuance of additional completion bonds,
including the issuance of not to exceed $4,300,000 in principal amount of its “Urban Redevelopment Agency
of Augusta Revenue Bond (Parking Garage Expansion Project), Federally Taxable Series 2018” (the “Series
2018 Bond”), in order to finance the 2018 Completion Project, which constitutes part of the urban
redevelopment project funded by the Series 2017 Bonds under the Plan, and to finance related costs; and
WHEREAS, pursuant to the Supplemental Bond Resolution, the Agency approved that certain
First Amendment to Agreement of Sale, to be dated as of June 1, 2018 (the “First Amendment” and together
with the Original Contract, the “Contract”), between the Agency and the Consolidated Government pursuant to
which the Agency will agree to issue the Series 2018 Bond to finance the costs of the 2018 Completion
Project and to cause the acquisition, construction, installation and equipping of the 2018 Completion Project
and the Consolidated Government will agree among other things, (a) to acquire the Project and to make
installment payments of purchase price to the Agency in amounts sufficient to enable the Agency to pay, when
due, the principal of, redemption premium, if any, and interest on the Series 2017 Bonds, the Series 2018 Bond
and any other additional completion bonds and other amounts due under the Contract and (b) to levy an annual
ad valorem tax on all taxable property located within the territorial limits of the Consolidated Government, at
such rate or rates, within the mill limit prescribed by the Constitutional Amendment or within such greater
millage as may hereafter be prescribed by applicable law, as may be necessary to produce in each year revenues
that are sufficient to fulfill the Consolidated Government’s obligations under the Contract; and
WHEREAS, pursuant to the Supplemental Bond Resolution, the Agency authorized the
marketing and private placement of the Series 2018 Bond resulting from a competitive sale through a request
for proposal from financial institutions; and
NOW, THEREFORE, BE IT RESOLVED BY THE AUGUSTA-RICHMOND COUNTY
COMMISSION, as follows:
Section 1. Authorization of First Amendment and Other Financing Documents; Findings.
The terms and conditions and the execution, delivery and performance of the First Amendment, which has
been filed with the Consolidated Government, are and the same are hereby approved and authorized. The First
Amendment shall be in substantially the form attached hereto as Exhibit A, subject to such changes,
corrections or omissions as may be approved by the Mayor of the Consolidated Government, and the execution
of the First Amendment by the Mayor and Clerk of Commission of the Consolidated Government as hereby
authorized shall be conclusive evidence of any such approval. The Mayor and Clerk of Commission of the
Consolidated Government are authorized and directed to deliver the First Amendment on behalf of the
Consolidated Government to the other parties thereto, and to execute and deliver all such other contracts,
instruments, documents, affidavits, or certificates and to do and perform all such things and acts as each shall
deem necessary or appropriate in furtherance of the issuance of the Series 2018 Bond and the carrying out of
the transactions authorized by this Resolution or contemplated by the instruments and documents referred to in
this Resolution. The Commission hereby authorizes and approves the 2018 Completion Project. The
Commission finds that the 2018 Completion Project is necessary and desirable in order to fulfill the intent and
purposes of the Parking Garage as an urban redevelopment project under the Plan, including the support of
4
additional private investment in the area surrounding the Parking Garage. The Commission further finds that
the amendment of the Original Contract by the First Amendment (a) is not inconsistent with the purpose of the
Original Contract because the purpose of the Original Contract was to support the funding of the Parking
Garage as an urban redevelopment project under the Plan, and the First Amendment permits the Parking
Garage to be completed and fulfill such purposes under the Plan and (b) is not adverse to the interests of the
holders of the Series 2017 Bonds, as the First Amendment will comply with all the requirements necessary for
the Consolidated Government to enter Additional Contracts (as defined in the Contract) supported by the full
faith and credit of the Consolidated Government.
Section 2. Authorization and Terms of Series 2018 Bond. The issuance of the Series 2018
Bond is hereby authorized. The principal amount of the Series 2018 Bond shall not exceed $4,300,000. The
Series 2018 Bond may bear interest at an interest rate or rates not to exceed 5.00% per annum. The maximum
annual debt service on the Series 2018 Bond in any Sinking Fund Year (October 2 of a calendar year
through October 1 of the following calendar year) shall not exceed $1,220,000. The Series 2018 Bond shall
mature on or before October 1, 2037. The exact terms of the Series 2018 Bond, including, but not limited to,
the principal amount, final maturity date, interest rates and prepayment provisions, shall be set forth in a
resolution supplementing the Supplemental Bond Resolution to be adopted by the Agency prior to the issuance
of the Series 2018 Bond, which interest rates, principal amount, annual debt service in any Sinking Fund Year
and final maturity date shall be within the parameters set forth in this Resolution. The Mayor and Clerk of the
Commission acknowledge that they have received a copy of the Supplemental Bond Resolution, and hereby
approve the terms and provisions thereof.
Section 3. Approval of Competitive Sale. The sale of the Series 2018 Bond through a private
placement resulting from a competitive sale and the request for proposals of financial institutions for such
purpose are hereby authorized, approved, ratified and confirmed.
Section 4. Approval of Plan Modification. The Commission hereby ratifies the Plan and the
Plan Modification attached hereto as Exhibit B is hereby approved and authorized.
Section 5. Validation of Series 2018 Bond. The Mayor and Clerk of the Commission are
authorized to acknowledge and make answer in the validation proceeding relating to the Series 2018 Bond.
Section 6. No Personal Liability. No stipulation, obligation or agreement herein contained or
contained in the Contract or the other documents herein authorized shall be deemed to be a stipulation,
obligation or agreement of any officer, director, agent or employee of the Consolidated Government in his
individual capacity.
Section 7. General Authority. From and after the execution and delivery of the documents
hereinabove authorized, the proper officers, directors, agents and employees of the Consolidated Government
are hereby authorized, empowered and directed to do all such acts and things and to execute all such
documents as may be necessary to carry out and comply with the provisions of said documents as executed and
are further authorized to take any and all further actions and execute and deliver any and all other documents
and certificates as may be necessary or desirable in connection with the issuance of the Series 2018 Bond, the
execution and delivery of the First Amendment and the other documents herein authorized and the carrying out
of the transactions authorized by this Resolution.
Section 8. Actions Approved and Confirmed. All acts and doings of the officers of the
Consolidated Government which are in conformity with the purposes and intents of this Resolution and in the
furtherance of the issuance of the Series 2018 Bond and the execution, delivery and performance of the First
5
Amendment and the other documents herein authorized shall be, and the same hereby are, in all respects
approved and confirmed.
Section 9. Severability of Invalid Provisions. If any one or more of the agreements or
provisions herein contained shall be held contrary to any express provision of law or contrary to the policy of
express law, though not expressly prohibited, or against public policy, or shall for any reason whatsoever be
held invalid, then such covenants, agreements or provisions shall be null and void and shall be deemed
separable from the remaining agreements and provisions and shall in no way affect the validity of any of the
other agreements and provisions hereof.
Section 10. Repealing Clause. All resolutions or parts thereof of the Consolidated
Government in conflict with the provisions herein contained are, to the extent of such conflict, hereby
superseded and repealed.
Section 11. Effective Date. This Resolution shall take effect immediately upon its adoption.
PASSED, ADOPTED, SIGNED, APPROVED, AND EFFECTIVE this 15th day of May, 2018.
(SEAL)
AUGUSTA, GEORGIA
By:
Mayor
Attest:
Clerk of Commission
EXHIBIT A
FORM OF THE FIRST AMENDMENT
EXHIBIT B
PLAN MODIFICATION
CLERK OF COMMISSION’S CERTIFICATE
I, LENA J. BONNER, the duly appointed, qualified, and acting Clerk of Commission of Augusta,
Georgia (the “Consolidated Government”), DO HEREBY CERTIFY that the foregoing pages of typewritten
matter constitute a true and correct copy of a resolution adopted on May 15, 2018, by the Augusta-Richmond
County Commission (the “Commission”) in a meeting duly called and assembled in accordance with
applicable laws and with the procedures of the Consolidated Government, by a vote of _____Yea and _____
Nay, which meeting was open to the public and at which a quorum was present and acting throughout, and that
the original of the foregoing resolution appears of public record in the Minute Book of the Commission, which
is in my custody and control.
GIVEN under my hand and the seal of the Consolidated Government, this ____ day of May, 2018.
(SEAL)
Clerk of Commission
______________________________________________________________________________
FIRST AMENDMENT TO AGREEMENT OF SALE
between
URBAN REDEVELOPMENT AGENCY OF AUGUSTA
and
AUGUSTA, GEORGIA
Dated as of June 1, 2018
______________________________________________________________________________
FIRST AMENDMENT TO AGREEMENT OF SALE
THIS FIRST AMENDMENT TO AGREEMENT OF SALE is dated as of
June 1, 2018 (this “Amendment”) and is entered into by and between the URBAN
REDEVELOPMENT AGENCY OF AUGUSTA (the “Seller”) and AUGUSTA, GEORGIA (the
“Purchaser”).
W I T N E S S E T H:
WHEREAS, the Seller and the Purchaser executed an Agreement of Sale, dated
as of July 1, 2017 (the “Original Contract”); and
WHEREAS, the Seller and the Purchaser desire to amend the Original Contract.
NOW THEREFORE, in consideration of the respective representations,
agreements and contracts hereinafter contained, the Seller and the Purchaser agree as follows:
2
ARTICLE I
DEFINITIONS AND OTHER PROVISIONS OF GENERAL APPLICATION
Section 1.1. Ratification. Except as provided in this Section 1.1 and in
Section 1.2 below, all terms and provisions of Article I of the Original Contract are hereby
ratified and incorporated herein. The following terms in the Original Contract shall be replaced
with the following:
“Bonds” means the Series 2017 Bonds and any Additional Completion Bonds,
including the Series 2018 Bond, and any bonds issued in substitution or exchange
therefor.
“Costs of the Project” means those costs and expenses in connection with the
acquisition, construction, equipping, renovation and installation of the Project permitted
by Section 4.02 hereof to be paid or reimbursed from proceeds of the Bonds.
“Prior Contracts” means collectively, the Intergovernmental Contract, dated as
of December 7, 2010, between the Solid Waste Management Authority of Augusta and
the Consolidated Government; the Agreement of Sale, dated as of August 1, 2010,
between the Augusta-Richmond County Coliseum Authority and the Consolidated
Government; the Intergovernmental Service Agreement, dated as of August 1, 2010,
between the Augusta-Richmond County Coliseum Authority and the Consolidated
Government; the Intergovernmental Agreement, dated as of August 1, 2014, between the
Issuer and the Consolidated Government; the Intergovernmental Service Agreement,
dated as of September 15, 2015, between the Issuer and the Consolidated Government;
and the Intergovernmental Redevelopment Agreement, dated as of May 1, 2018, between
the Issuer and the Consolidated Government, as the same may be supplemented and
amended from time to time in accordance with the provisions thereof.
“Project” means an approximate 575-space three-story parking facility to be
acquired, constructed and installed and to be located on a portion of the property
commonly known as the Golf Hall of Fame and Gardens, which is the area covered by
the Urban Redevelopment Plan, as more particularly described in the Urban
Redevelopment Plan, as may be expanded through the issuance of Additional Completion
Bonds, including the Series 2018 Bond issued to fund the 2018 Completion Project.
“Underwriter” means, with respect to the Series 2017 Bonds, Piper Jaffray &
Co.
Section 1.2. Additional Terms. Capitalized terms used, but not defined herein,
shall have the meanings assigned to them in the Series 2018 Supplemental Resolution (defined
below). The following terms shall have the following meaning:
“Bank” means ______________, the purchaser of the Series 2018 Bond.
3
“Series 2018 Bond” means the Agency’s Revenue Bond (Parking Garage
Expansion Project), Series 2018, in a principal amount of $_________________ authorized to be
issued pursuant to Article II of the Series 2018 Supplemental Bond Resolution.
“Series 2018 Pricing Resolution” means the resolution approving the final terms
of the Series 2018 Bond adopted by the Seller on June __, 2018.
“Series 2018 Supplemental Bond Resolution” means the supplemental bond
resolution adopted by the Seller on May __, 2018, as supplemented by the Series 2018 Pricing
Resolution.
“2018 Completion Project” means the acquisition, construction and installation
of two additional floors to that portion of the Project financed with proceeds of the Series 2017
Bonds.
4
ARTICLE II
REPRESENTATIONS AND UNDERTAKINGS
Section 2.1. Ratification. Except as provided below, all terms and provisions
of Article II of the Original Contract are hereby ratified.
Section 2.2. Additional Terms. All references in Article II of the Original
Contract to the Series 2017 Bonds shall include the Series 2018 Bond, provided that Section
2.01(j) and Section 2.02(i) are not applicable to the Series 2018 Bond. All references in Article
II of the Original Contract to the Underwriter shall include the Bank.
Section 2.3. Additional Representations by the Seller. The Seller has the
power and authority to issue the Series 2018 Bond for the purpose of financing the 2018
Completion Project.
Section 2.4. Additional Representations of the Purchaser. The Purchaser
makes the following additional representations:
(a) There has been no material adverse change in the financial positon of the
Purchaser since December 31, 2016.
(b) The Purchaser has obtained documentation evidencing that the conditions
of the Prior Contracts have been satisfied, in order to permit the Seller and the Purchaser
to enter into this Amendment, which documentation is attached to this Amendment as
Exhibit A.
5
ARTICLE III
SALE OF THE FACILITIES; SECURITY; TITLE
Section 3.1. Ratification. All terms and provisions of Article III of the
Original Contract are hereby ratified. All references in Article III of the Original Contract to the
Series 2017 Bonds shall include the Series 2018 Bond and any Additional Completion Bonds.
In furtherance and not in limitation of the immediately preceding sentence, the
Seller and the Purchaser hereby confirm the following provisions of Sections 3.02 and 3.03 of
the Original Contract relating to the security for payment under the Contract, including this
Amendment, and the security for the Bonds, and hereby broaden such security to the Series 2018
Bond and any other Additional Completion Bonds:
(a) The obligation of the Purchaser to make payments under the Contract shall
constitute a general obligation of the Purchaser, payable out of any funds lawfully available to it
for such purpose, from whatever source derived (including general funds). The Purchaser
covenants and agrees that in order to make funds available for such purpose in each Fiscal Year,
it will, in its general revenue, appropriation, and budgetary measures through which its tax funds
or revenues and the allocation thereof are controlled or provided for, include sums sufficient to
satisfy any such installment payments of Purchase Price that may be required to be made under
the Contract, whether or not any other sums are included in such measure, until all payments so
required to be made hereunder shall have been made in full. The obligation of the Purchaser to
make any payments that may be required to be made from its general funds shall constitute a
general obligation of the Purchaser and a pledge of the full faith and credit of the Purchaser to
provide the funds required to fulfill any such obligation. In the event for any reason any such
provision or appropriation is not made as provided in Section 3.02 of the Contract, then the fiscal
officers of the Purchaser are hereby authorized and directed to set up as an appropriation on their
accounts in the appropriate Fiscal Year the amounts required to pay the obligations that may be
due from the general funds of the Purchaser. The amount of such appropriation shall be due and
payable and shall be expended for the purpose of paying any such obligations, and such
appropriation shall have the same legal status as if the Purchaser had included the amount of the
appropriation in its general revenue, appropriation, and budgetary measures, and the fiscal
officers of the Purchaser shall make such installment payments of Purchase Price to the Seller if
for any reason the payment of such obligations shall not otherwise have been made.
(b) The Purchaser covenants and agrees that it shall, to the extent necessary,
levy an annual ad valorem tax on all taxable property located within the territorial limits of the
Purchaser, as now existent and as the same may hereafter be extended, at such rate or rates,
within the mill limit prescribed by the Constitutional Amendment or within such greater millage
as may hereafter be by applicable law, as may be necessary to produce in each year revenues that
will be sufficient to fulfill the Purchaser’s obligations under this Contract, from which revenues
the Purchaser agrees to appropriate sums sufficient to pay in full when due all of the Purchaser’s
obligations under this Contract. The Purchaser hereby grants a lien in favor of the Seller on any
and all revenues realized by the Purchaser from such tax, to make the payments that are required
under this Contract, which lien shall rank as to parity of lien with the lien on such revenues
6
created by each of the Prior Contracts and may be extended to cover any Additional Contracts, as
set forth in Section 3.02(e) hereof, and the 2004 Solid Waste Authority Contract. Nothing herein
contained, however, shall be construed as limiting the right of the Purchaser to make the
payments called for by the Contract out of any funds lawfully available to it for such purpose,
from whatever source derived (including general funds).
(c) The Purchaser’s obligation to levy an annual ad valorem tax within the
mill limit prescribed by the Constitutional Amendment, or such greater millage hereafter
authorized by law, for the purpose of providing funds to meet the Purchaser’s payment
obligations under this Contract shall not be junior and subordinate, but shall be superior or equal
to the Purchaser’s obligation to levy an annual ad valorem tax at such rate or rates within such
mill limit or such greater millage as now or hereinafter prescribed by law pursuant to the
provisions of the Prior Contracts, the 2004 Solid Waste Authority Contract and any Additional
Contract. It is expressly provided, however, that the Purchaser shall not be required to levy a tax
in any year at a rate or rates exceeding in the aggregate the maximum millage prescribed by the
Constitutional Amendment for such year, or any greater millage hereafter prescribed by law, in
order to meet its obligations under the Contracts.
(d) So long as the Series 2017 Bonds, the Series 2018 Bond and any other
Additional Completion Bonds are Outstanding, the Purchaser shall not:
(1) enter into an Additional Contract that creates a lien on the revenues to be
derived from the tax to be levied hereunder by the Purchaser to fulfill its obligations
hereunder, which is superior to the lien created hereunder,
(2) enter into any other contract or agreement creating a lien on such tax
revenues for any purpose other than debt service payments (including creation and
maintenance of reasonable reserves therefor) superior to or on a parity with the lien
created thereon to fulfill the obligations of the Purchaser hereunder, and
(3) enter into any Additional Contract that provides for payment to be made
by the Purchaser from monies derived from the levy of a tax within the maximum millage
now or hereafter authorized by law if each annual payment of all amounts payable with
respect to debt service or which are otherwise fixed in amount or currently budgeted in
amount under all Contracts then in existence, together with each annual payment to be
made under the proposed Additional Contract, in each future Fiscal Year, would exceed
the amount then capable of being produced by a levy of a tax within the maximum
millage now or hereafter authorized by law on the taxable value of property located
within the territorial limits of the Purchaser subject to taxation for such purposes, as
shown by the latest tax digest available immediately preceding the execution of any such
Additional Contract.
(e) It is further expressly provided that so long as the Series 2017 Bonds, the
Series 2018 Bond and any Additional Completion Bonds are Outstanding, the Purchaser shall not
hereafter enter into any Additional Contract for the purpose of debt service payments (including
creation and maintenance of reserves therefor), unless the amount then capable of being
produced by the levy of an ad valorem tax within the maximum millage then prescribed by the
7
Constitutional Amendment or any successor provision on all taxable property within the
territorial limits of the Purchaser, as shown by the latest tax digest available immediately
preceding the execution of such Additional Contract, is equal to the maximum combined amount
payable in any future Fiscal Year with respect to debt service under all existing Contracts and
any such Additional Contract. Debt service for purposes of this paragraph (e) shall mean
required payments of principal, including principal to be paid through mandatory redemption,
interest, and amounts required to be paid for creation and maintenance of reasonable debt service
reserves and to establish and maintain mandatory investment programs, less principal and
interest received or to be received from investment of any of the foregoing amounts (except
funds on hand or to be on hand in any debt service reserve) required to be applied to debt service
in each Fiscal Year. The Purchaser shall furnish, not less than five (5) nor more than sixty (60)
days prior to the date of execution and delivery of any such Additional Contract, a certificate of
an independent certified public accountant to the effect that, based on an affidavit of the Tax
Commissioner of Richmond County as to the taxable value of property located within the
territorial limits of the Purchaser, the requirements of this paragraph (e) have been met.
(f) As security for the payment of the Series 2017 Bonds, the Series 2018
Bond and any Additional Completion Bonds, the Seller has adopted the Bond Resolution. The
Purchaser hereby assents to the assignment and pledge made in the Bond Resolution and hereby
agrees that its obligations to make all payments under this Contract shall be absolute and shall
not be subject to any defense, except payment, or to any right of setoff, counterclaim, or
recoupment arising out of any breach by the Seller of any obligation to the Purchaser, whether
hereunder or otherwise, or arising out of any indebtedness or liability at any time owing to the
Purchaser by the Seller. The Purchaser further agrees that all payments required to be made
under this Contract, except for those arising out of Unassigned Rights, shall be paid directly to
the Sinking Fund Custodian for the account of the Seller for deposit to the Sinking Fund. The
Bondholders shall have all rights and remedies herein accorded to the Seller (except for
Unassigned Rights), and any reference herein to the Seller shall be deemed, with the necessary
changes in detail, to include the Bondholders, and the Bondholders are deemed to be and are
third party beneficiaries of the representations, covenants, and agreements of the Purchaser
herein contained.
8
ARTICLE IV
THE PROJECT; ISSUANCE OF THE SERIES 2017 BONDS
Section 4.1. Ratification. Except as provided in Sections 4.2 and 4.3 below,
all terms and provisions of Article IV of the Original Contract are hereby ratified.
Section 4.2. Agreement to Issue the Series 2018 Bond; Application of
Proceeds. The Seller agrees that simultaneously with the execution and delivery of this
Amendment it will issue the Series 2018 Bond containing the terms, including principal
amounts, interest rates, and maturities, set forth in the Series 2018 Supplemental Bond
Resolution, for the purpose of financing the costs of acquiring, constructing, installing and
equipping the 2018 Completion Project. The proceeds from the sale of the Series 2018 Bond
shall be deposited with the Purchaser and used to pay the costs of acquiring, constructing,
installing and equipping the 2018 Completion Project and paying costs of issuance of the Series
2018 Bond. The proceeds of the Series 2018 Bond may be used for the following purposes (but
for no other purposes):
(a) payment of any costs and expenses relating to the 2018 Completion
Project that would constitute a “cost of the urban redevelopment projects” permitted to be
paid by the Seller under the Urban Redevelopment Law; and
(b) at the written direction of the Purchaser, all proceeds of the Series 2018
Bond remaining after completion of the 2018 Completion Project, less amounts retained
or set aside to meet costs not then due and payable or that are being contested, shall be
used (1) to pay principal on the Series 2018 Bond when due through and including
October 1, ________ and to optionally prepay all or a portion of the Series 2018 Bond on
October 1, __________ pursuant to Section ___ of the Series 2018 Pricing Resolution or
(2) if the Seller and the Purchaser receive a Favorable Opinion of Bond Counsel, for any
other purpose permitted by the Urban Redevelopment Law.
Section 4.3. Additional Terms. All references in Section 4.03 and 4.04 of
Article IV of the Original Contract to the Series 2017 Bonds shall include the Series 2018 Bond.
9
ARTICLE V
INSTALLMENT PURCHASE PROVISIONS;
NATURE OF OBLIGATIONS OF PURCHASER
Section 5.1. Ratification. Except as provided in Sections 5.2 and 5.3 below,
all terms and provisions of Article V of the Original Contract are hereby ratified.
Section 5.2. Term of Agreement. Section 5.01 of the Original Agreement is
amended by replacing October 1, 2036 with October 1, 2037.
Section 5.3. Additional Terms. All references in Sections 5.03 and 5.05 of the
Original Contract to the Series 2017 Bonds shall include the Series 2018 Bond and any other
Additional Completion Bonds.
Section 5.4. Additional Payments. The Purchaser shall pay the Seller or the
owner of the Series 2018 Bond, as its assignee, the Additional Payments required by the Series
2018 Supplemental Bond Resolution.
10
ARTICLE VI
ADDITIONAL COVENANTS
Section 6.1. Ratification. Except as provided in Sections 6.2 and 6.3 below,
all terms and provisions of Article VI of the Original Contract are hereby ratified.
Section 6.2. Additional Terms. All references in Section 6.02 of the Original
Contract to the Series 2017 Bonds shall include the Series 2018 Bond and any other Additional
Completion Bonds.
Section 6.3. Information for Bank. The Purchaser shall provide the Bank
with its audited financial statements within 210 days of the end of the fiscal year, its budget
immediately upon its adoption and such other information as the Bank may reasonably request.
11
ARTICLE VII
ASSIGNMENT; PURCHASE PRICE PAYMENTS
Section 7.1. Ratification. Except as provided in Sections 7.2 and 7.3 below,
all terms and provisions of Article VII of the Original Contract are hereby ratified.
Section 7.2. Additional Terms. Section 7.02 of the Original Contract shall
apply to the Series 2018 Bond, provided that the Series 2081 Bond may not be redeemed prior to
October 1, ______. All references in Section 7.03 in the Original Contract to the Series 2017
Bonds shall include Additional Completion Bonds, including the Series 2018 Bond.
Section 7.3. Option to Prepay the Purchase Price and Prepay the Series
2018 Bond. The Purchaser shall have the option to prepay the Purchase Price related to the
Series 2018 Bond and other amounts payable under this Contract in such manner and amounts as
will enable the Seller to prepay the Series 2018 Bond prior to maturity as provided in Sections
_____ and _____ of the Series 2018 Pricing Resolution. The Purchase Price and other amounts
payable by the Purchaser in the event of its exercise of the option granted under this Section shall
be the amount needed to prepay the Series 2018 Bond.
12
ARTICLE VIII
EVENTS OF DEFAULT AND REMEDIES
Section 8.1. Ratification. All terms and provisions of Article VIII of the
Original Contract are hereby ratified.
13
ARTICLE IX
MISCELLANEOUS
Section 9.1. Ratification. Except as provided in Section 9.2 below, all terms
and provisions of Article IX of the Original Contract are hereby ratified.
Section 9.2. Confirmation of Original Contract. Except as expressly
provided herein, all terms and provisions of the Original Contract are hereby ratified and
reaffirmed and shall apply to the Series 2018 Bond.
(First Amendment to Agreement of Sale)
IN WITNESS WHEREOF, the Seller and the Purchaser have caused this
Amendment to be executed in their respective corporate names and their respective corporate
seals to be hereunto affixed and attested by their duly authorized officers, all as of the date first
above written.
URBAN REDEVELOPMENT AGENCY OF
AUGUSTA
(SEAL)
By:
Chairman
Attest:
Secretary
(First Amendment to Agreement of Sale)
AUGUSTA, GEORGIA
(SEAL)
By:
Mayor
Attest:
Clerk, Augusta-Richmond County Commission
EXHIBIT B
FORM OF CERTIFICATE REQUIRED BY SECTION 2.02(I)
[Letterhead of Mauldin & Jenkins, L.L.C.]
June __, 2018
Urban Redevelopment Agency
of Augusta
Augusta, Georgia
Re: $__________ Urban Redevelopment Agency of Augusta Revenue Bonds (Parking
Garage Expansion Project), Federally Taxable Series 2018 (the “Series 2018
Bond”)
Ladies and Gentlemen:
At your request, we have examined the Intergovernmental Contract, dated as of
December 7, 2010, between the Solid Waste Management Authority of Augusta and the
Consolidated Government; the Agreement of Sale, dated as of August 1, 2010, between the
Augusta-Richmond County Coliseum Authority and the Consolidated Government; the
Intergovernmental Service Agreement, dated as of August 1, 2010, between the Augusta-
Richmond County Coliseum Authority and the Consolidated Government; the Intergovernmental
Agreement, dated as of August 1, 2014, between the Urban Redevelopment Agency of Augusta
(the “Agency”) and the Consolidated Government; the Intergovernmental Service Agreement,
dated as of September 15, 2015, between the Agency and the Consolidated Government; and the
Intergovernmental Redevelopment Agreement, dated as of May 1, 2018, between the Agency
and the Consolidated Government (collectively, the “Intergovernmental Agreements”), which set
forth the requirements that must be met for the Consolidated Government to enter into any
Additional Contract (as defined in the Intergovernmental Contracts) for the purpose of debt
service payments (including creation and maintenance of reserves therefor). Unless otherwise
specified in this letter, terms used in this letter shall have the same meaning as in the
Intergovernmental Contracts.
We obtained the Consolidated Government’s 2017 Tax Digest, which was provided by
the Affidavit of the Tax Commissioner and is attached to this letter as Exhibit A, and the
Augusta-Richmond County Maximum Millage Calculation as is currently prescribed by the
Constructional Amendment.
We obtained the debt service on the Intergovernmental Contracts from the Official
Statement as noted in the table under the heading “CONSOLIDATED GOVERNMENT DEBT
STRUCTURE – Debt Service Requirements” relating to the Agency’s Revenue Bonds (CV
Foundry Apartments, LLC Project), Series 2018 issued on May __, 2018. We also obtained the
debt service of the Series 2018 Bonds from Davenport & Company, LLC, financial advisor to
the Consolidated Government.
We calculated the revenues that would be produced by the levy of an ad valorem tax at
the maximum millage currently prescribed by the Constitutional Amendment (the “Maximum
Mill Revenues”) on the Maintenance and Operation Tax Digest in Augusta, Georgia for the year
ended December 31, 2017 to ensure that the Maximum Mill Revenues were equal to at least the
maximum combined amount payable in any future fiscal year with respect to debt service under
all existing contracts and the additional contract proposed to secure the Series 2018 Bond. The
following table demonstrates this calculation:
December 31, 2017
County Maintenance and Operation Tax Digest for
the year ended December 31, 2017
Current Millage Cap currently prescribed by the
Constitutional Amendment
Maximum Mill Revenue
Highest Combined Principal and Interest Requirements in
any Succeeding Sinking Fund Year
Amount in Excess of Contract Requirements
This letter is solely for the purpose of satisfying conditions precedent contained in the
Intergovernmental Agreements to the execution and delivery by the Consolidated Government of
a First Amendment to Agreement of Sale, dated as of June 1, 2018, with the Urban
Redevelopment Agency of Augusta, and, without our prior consent, this letter is not to be used,
circulated, quoted, or otherwise referred to within or without this group for any other purpose,
including, but not limited to, the purchase or the sale of securities. This letter is not to be filed
with or referred to in whole or in part in any document, except that reference may be made to it
in any list of closing documents pertaining to the proposed Bonds.
Very truly yours,
EXHIBIT A
STATE OF GEORGIA
COUNTY OF RICHMOND
AFFIDAVIT OF 2017 MAINTENANCE AND OPERATION TAX DIGEST
Personally appeared before the undersigned attesting officer, duly authorized to
administer oaths in and for such State and County, ____________, who on oath deposes and says
that he is the Tax Commissioner of Richmond County, Georgia, and as such is familiar with the
assessed value of taxable property located within the territorial limits of Augusta, Georgia
subject to taxation for maintenance and operation purposes, and that the assessed value of the
property so subject to taxation in Augusta, Georgia amounts to not less than $__________, as
shown by the Tax Digest for the year 2017, which is the latest tax digest available.
Tax Commissioner of Richmond County, Georgia
Sworn to and subscribed before
me this ___ day of June, 2018.
Notary Public
My Commission Expires:
(Date)
(NOTARIAL SEAL)
FIRST MODIFICATION TO AUGUSTA CYBER INITIATIVE URBAN REDEVELOPMENT PLAN
I. Existence of Urban Redevelopment Plan
The Augusta Cyber Initiative Urban Redevelopment Plan (the “Urban Redevelopment Plan”)
constitutes an urban redevelopment plan of Augusta, Georgia (the “Consolidated Government”) within
the meaning of Section 36-61-2(21) of the Official Code of Georgia Annotated (“O.C.G.A.”).
The Urban Redevelopment Plan was properly authorized by the Augusta-Richmond County
Commission (the “Commission”) pursuant to a resolution adopted on June 20, 2017, and the Urban
Redevelopment Plan was ratified and the First Modification was properly authorized by the Commission
pursuant to a resolution adopted on May 15, 2018, all in compliance with the Urban Redevelopment Law
(O.C.G.A. 36-61-1 et seq.), as amended (the “Act”). The Urban Redevelopment Plan, as modified, is in
full force and effect as of May 15, 2018.
II. Cyber Initiative Parking Deck Urban Redevelopment Project
The Project described in the Urban Redevelopment Plan under the heading “Cyber Initiative
Parking Deck Urban Redevelopment Project” was originally contemplated to be a parking garage
comprised of three floors and approximately 515 spaces. This modification is for the purpose of
expanding the size of the Project to provide adequate parking for planned and future development within
the Cyber Initiative Urban Redevelopment Area, as may be determined from time to time. Bonds may be
issued; to finance all or a part of any such expansion and the costs of issuance related thereto.
Commission Meeting Agenda
6/5/2018 2:00 PM
Ordinance to Amend Code Section 1-4-6 through 1-4-12
Department:
Department:
Caption:Motion to approve an Ordinance to amend GA Code, Sections
1-4-6 through Section 1-4-12 to change the name of the
"Development Authority of Richmond County" to
"Development Authority of Augusta, Georgia".
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Page 1 of 7
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA, GA CODE, SECTION 1-4-6
THROUGH SECTION 1-4-12; TO CHANGE THE NAME OF THE
“DEVELOPMENT AUTHORITY OF RICHMOND COUNTY” TO
“DEVELOPMENT AUTHORITY OF AUGUSTA, GEORGIA”; TO REPEAL
ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS
AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN
EFFECTIVE DATE AND FOR OTHER PURPOSES.
WHEREAS, the Development Authority of Richmond County has existed since 1970
and has been instrumental in making Augusta, Georgia a vibrant and attractive area for
all kinds of development; and
WHEREAS, despite the success of the Development Authority of Richmond County, it
is constantly looking for ways to broaden its reach and attract more development to the
consolidated government of Augusta, Georgia and re-naming the development authority
to the “Development Authority of Augusta, Georgia” will improve its ability to
accomplish its purposes.
THEREFORE, THE AUGUSTA, GEORGIA COMMISSION ordains as follows:
SECTION 1. AUGUSTA, GA CODE, Sections 1-4-6 through 1-4-12 as set forth in the
AUGUSTA, GA CODE, re-adopted July 10, 2007, are hereby amended by striking this
section in its entirety as set forth in “Exhibit A” hereto.
SECTION 2. AUGUSTA, GA CODE, Sections 1-4-6 through 1-4-12, are hereby amended
and restated as Sections 4-2-77 through 4-2-97 as set forth in “Exhibit B” hereto.
SECTION 3. This ordinance shall be effective upon its adoption in accordance with
applicable laws.
SECTION 4. All ordinances and parts of ordinances inconsistent with this ordinance
are hereby repealed.
Adopted this _____ day of__________, 2018.
___________________________
Hardie Davis, Jr.
As its Mayor
Page 2 of 7
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
Page 3 of 7
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the
foregoing Ordinance was duly adopted by the Augusta, Georgia Commission
on_________________, 2018 and that such Ordinance has not been modified or
rescinded as of the date hereof and the undersigned further certifies that attached hereto is
a true copy of the Ordinance which was approved and adopted in the foregoing
meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: ______________________
First Reading ______________________
Second Reading ______________________
Page 4 of 7
Exhibit A
STRIKE:
ARTICLE 2 DEVELOPMENT AUTHORITY OF RICHMOND COUNTY
Sec. 1-4-6. Purpose.
It has heretofore been determined and declared an urgent, existing and future need
for a development authority to function in Richmond County, Georgia, for the
purpose of developing and promoting for the public good and general welfare
trade, commerce, industry and employment opportunities in such county thereby
promoting the general welfare of its citizenry.
Sec. 1-4-7 Creation; board of directors- Composition.
The public body corporate and politic known as the Development Authority of
Richmond County shall continue in existence. There are hereby elected as
members of the board of directors of the development authority nine (9) persons,
each of whom is a taxpayer of the county and only one of whom may be an officer
or employee of the county; provided, however, the initial appointments shall be
made as follows:
(a) Members of the Development Authority of Richmond County appointed
are as herein set forth, to wit:
Term Expires
(1) Charlene Sizemore 2 years 6/3/99
(2) Harrell Tiller 4 years 6/3/2001
(3) Monty Osteen 4 years 6/3/2001
(4) Abram Serrota 4 years 6/3/99
(5) Charles Walker 4 years 6/3/2001
(6) Terry Elam 4 years 6/3/2001
(7) Dr. Ronald Lewis 2 years 6/3/99
(8) Walter Hornsby 4 years 6/3/2001
(9) William Thompson 2 years 6/3/99
Sec. 1-4-8. Terms of members.
Page 5 of 7
Successors to the members named in section 1-4-7, members are to be appointed
for four-year terms.
Sec. 1-4-9. Director to remain in office until successor elected.
If at the end of any term of office of any director a successor thereto shall not have
been elected then the Director whose term of office shall have expired shall
continue to hold office until his successor shall be so elected.
Sec. 1-4-10. Duties.
The board of directors hereinbefore elected shall organize itself, carry out its duties
and responsibilities and exercise its powers and prerogatives in accordance with
the terms and provisions of the development authorities law, as it now exists and as
it might hereafter be amended or modified.
Sec. 1-4-11. Dissolution of authority.
Upon the dissolution or liquidation of the development authority of the county the
directors shall, after paying or making provision for the payment of all liabilities of
the development authority, dispose and transfer all of the assets of the development
authority exclusively to the Commission of the county.
Sec. 1-4-12. Use of authority assets, etc.
No part of the assets, income or profit of the development authority of the county
shall be distributable to or inure to the benefit of the members of the board of
directors of the development authority of the county or its officers or any officer or
employee of the county.
Exhibit B
REPLACE WITH:
ARTICLE 2 DEVELOPMENT AUTHORITY OF AUGUSTA, GEORGIA
Sec. 1-4-6. Purpose.
Page 6 of 7
It has heretofore been determined and declared an urgent, existing and future need
for a development authority to function in the consolidated government of
Augusta, Georgia, for the purpose of developing and promoting for the public good
and general welfare trade, commerce, industry and employment opportunities in
Augusta, Georgia thereby promoting the general welfare of its citizenry.
Sec. 1-4-7 Creation; board of directors- Composition.
The public body corporate and politic known as the Development Authority of
Richmond County has been in existence since 1970 and shall continue to exist, but
shall hereinafter be the public body corporate and politic known as the
Development Authority of Augusta, Georgia. The membership of the board of
directors of the Development Authority of Augusta, Georgia shall consist of nine
(9) persons, each of whom is a taxpayer of Richmond County and only one of
whom may be an officer or employee of Augusta, Georgia. The initial
appointments were made as follows:
Term Expired
(1) Charlene Sizemore 2 years 6/3/99
(2) Harrell Tiller 4 years 6/3/2001
(3) Monty Osteen 4 years 6/3/2001
(4) Abram Serrota 4 years 6/3/99
(5) Charles Walker 4 years 6/3/2001
(6) Terry Elam 4 years 6/3/2001
(7) Dr. Ronald Lewis 2 years 6/3/99
(8) Walter Hornsby 4 years 6/3/2001
(9) William Thompson 2 years 6/3/99
Sec. 1-4-8. Terms of members.
Successors to the members named in section 1-4-7, members are to be appointed
for four-year terms.
Page 7 of 7
Sec. 1-4-9. Director to remain in office until successor elected.
If at the end of any term of office of any director a successor thereto shall not have
been elected then the Director whose term of office shall have expired shall
continue to hold office until his successor shall be so elected.
Sec. 1-4-10. Duties.
Each board of directors elected in accordance with this Article shall organize itself,
carry out its duties and responsibilities and exercise its powers and prerogatives in
accordance with the terms and provisions of the development authorities law, as it
now exists and as it might hereafter be amended or modified.
Sec. 1-4-11. Dissolution of authority.
Upon the dissolution or liquidation of the Development Authority of Augusta,
Georgia, the directors shall, after paying or making provision for the payment of all
liabilities of the development authority, dispose and transfer all of the assets of the
development authority exclusively to the Commission of Augusta, Georgia.
Sec. 1-4-12. Use of authority assets, etc.
No part of the assets, income or profit of the Development Authority of Augusta,
Georgia shall be distributable to or inure to the benefit of the members of the board
of directors of the Development Authority of Augusta, Georgia or its officers or
any officer or employee of Augusta, Georgia.
Page 1 of 3
Exhibit B
REPLACE WITH:
ARTICLE 2 DEVELOPMENT AUTHORITY OF AUGUSTA,
GEORGIARICHMOND COUNTY
Sec. 1-4-6. Purpose.
It has heretofore been determined and declared an urgent, existing and future need
for a development authority to function in the consolidated government of Augusta,
Richmond County, Georgia, for the purpose of developing and promoting for the
public good and general welfare trade, commerce, industry and employment
opportunities in Augusta, Georgiasuch county thereby promoting the general welfare
of its citizenry.
Sec. 1-4-7 Creation; board of directors- Composition.
The public body corporate and politic known as the Development Authority of
Richmond County has beenshall continue in existence since 1970 and shall continue
to exist, but shall hereinafter be the public body corporate and politic known as the
Development Authority of Augusta, Georgia. There are hereby elected as The
membership of the board of directors of the dDevelopment aAuthority of Augusta,
Georgia shall consist of nine (9) persons, each of whom is a taxpayer of
Richmondthe cCounty and only one of whom may be an officer or employee of
Augusta, Georgia. Tthe county; provided, however, the initial appointments
wereshall be made as follows:
(a) Members of the Development Authority of Richmond County appointed are
as herein set forth, to wit:
Term Expiresd
(1) Charlene Sizemore 2 years 6/3/99
(2) Harrell Tiller 4 years 6/3/2001
Page 2 of 3
(3) Monty Osteen 4 years 6/3/2001
(4) Abram Serrota 4 years 6/3/99
(5) Charles Walker 4 years 6/3/2001
(6) Terry Elam 4 years 6/3/2001
(7) Dr. Ronald Lewis 2 years 6/3/99
(8) Walter Hornsby 4 years 6/3/2001
(9) William Thompson 2 years 6/3/99
Sec. 1-4-8. Terms of members.
Successors to the members named in section 1-4-7, members are to be appointed for
four-year terms.
Sec. 1-4-9. Director to remain in office until successor elected.
If at the end of any term of office of any director a successor thereto shall not have
been elected then the Director whose term of office shall have expired shall continue
to hold office until his successor shall be so elected.
Sec. 1-4-10. Duties.
EachThe board of directors hereinbefore elected in accordance with this Article shall
organize itself, carry out its duties and responsibilities and exercise its powers and
prerogatives in accordance with the terms and provisions of the development
authorities law, as it now exists and as it might hereafter be amended or modified.
Sec. 1-4-11. Dissolution of authority.
Upon the dissolution or liquidation of the dDevelopment aAuthority of Augusta,
Georgia,the county the directors shall, after paying or making provision for the
payment of all liabilities of the development authority, dispose and transfer all of the
assets of the development authority exclusively to the Commission of Augusta,
Georgia the county.
Sec. 1-4-12. Use of authority assets, etc.
Page 3 of 3
No part of the assets, income or profit of the development authority of Augusta,
Georgiathe county shall be distributable to or inure to the benefit of the members of
the board of directors of the dDevelopment aAuthority of Augusta, Georgiathe
county or its officers or any officer or employee of Augusta, Georgiathe county.
Commission Meeting Agenda
6/5/2018 2:00 PM
911 Public Relations and Education Update
Department:911
Department:911
Caption:To provide the Commission an update on the Public Relations
and Education efforts of the 911 Department.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
911 Public Education and
Public Relations Update
911 Department
June 5, 2018
Daniel R. Dunlap
1
Is 911 Education Really Needed?
• Myth: Movies and TV depict
911 in futuristic rooms with
advanced computer systems to
pinpoint anyone that needs
help
• Fact: Not quite, so the answer
is YES, 911 education is really
needed
2
911 Education Topics
• Understanding the process of dialing 911
• The difference between calling on a landline
phone and a cellular phone
• The information we need in order to send
help
• Remain calm and speak clearly
3
911 Education Topics
• The most important item we need – Location
• Be prepared to answer questions
• Teach children how to dial 911
• Make sure addresses are posted and visible
• Text-to-911
4
When to call 911…
• Emergency:
– Serious situation when
law enforcement, fire
department or emergency
medical help is needed
right away
5
When NOT to call 911…
• If your garbage was not collected today
• If you did not get all 12 nuggets in your combo meal
• Someone took your parking spot
• To ask the date and/or time
• Legal Advice
• To ask why the traffic is at a standstill on Interstate 20
6
Feedback and Inquiries…
• “Why do you all ask so many questions?”
• “If you are asking all those questions, who
is sending help?”
• “You know where I’m at, so why do you
ask me for my address?”
7
Feedback and Inquiries…
• “I saw on Facebook where I could order a pizza
and you’ll automatically send help…….right?”
• “Your 911 text program didn’t work when I was
in another part of Georgia…”
• “I call 911 from my cellphone while I’m in
Virginia, so does it get answered in Augusta?”
8
2017 Trunk or Treat
9
Church Mentoring Group Tours
10
Family Emergency Day - 2018
11
Utilities Mailer – May 2018
12
Rotary & Homeowners Meetings
13
School Outreach – Fall 2018
14
Continued Goals
• Homeowners Associations
• Church Groups
• Senior Groups
• Parades
• Other City Events/Functions
15
The 911 Team
• Our Public Relations Team meets monthly -
seeking out opportunities for outreach
• If you would like us to present to a special
group, let us know!
16
Special Thank You
• 911 Public Relations Team
• Entire 911 Department Staff
• Leadra Collins – Augusta Utilities
• Ms. Jackson and Administrative Team
• Public Groups, Agencies & Citizens
17
Questions?
Thank you!
18
Commission Meeting Agenda
6/5/2018 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo