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2018-03-28 Meeting Agenda
Commission Meeting Agenda Commission Chamber 3/28/2018 2:00 PM INVOCATION: Rev. Gaye Williams Ortiz, Unitarian Universalist Church of Augusta. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) 2017-2018 Georgia High School Assocation State Basketball Tournment. A. Congratulations! Lucy C. Laney, Lady Wildcats for winning the 2017- 2018 Georgia High School Association Class AA Girls State Basketball Championship on March 7, 2018 in Macon, GA. Congratulations! T.W. Josey Lady Eagles, Runner-up 2017-2018 Georgia High School Association Class AA Girls State Basketball Championship on March 7, 2018 in Macon, GA Congratulations! Aquinas High School, Fightin' Irish Men's Basketball Team for winning the 2017-2018 Georgia State High School Association Class 1-A Private Boys Basketball Championship on March 9, 2018 in Atlanta, GA Official roll call of team rosters and recognition of coaching staff: Mr. Jeriah Lewis & Charles McNeil, Perry Broadcasting 96.9- Laney Ms. Jessica Eley, Sports Anchor/Reporter WRDW-Channel 12- Josey Ms. Dee Griffin, News Anchor WJBF-Channel 6- Aquinas Attachments CONSENT AGENDA (Items 1-3) PLANNING 1. SA-54 – A request for concurrence with the Augusta Planning Commission to approve a petition to amend the Land Subdivision Regulations for Augusta Georgia by amending Section 106 – Definitions – Subdivisions. (Approved by the Commission March 20, 2018- second reading) Attachments 2. ZA-R-251 – A request for concurrence with the Augusta Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta Georgia by amending Section 2 (Definitions) – Subdivisions. (Approved by the Commission March 20, 2018-second reading) Attachments PETITIONS AND COMMUNICATIONS 3.Motion to approve the minutes of the regular meeting of the Augusta Commission held March 20, 2018. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 3/28/2018 AUGUSTA COMMISSION REGULAR AGENDA 3/28/2018 (Items 4-18) PUBLIC SERVICES 4.Motion to approve New Application: A.N. 18-11: request by Alfred J. Bisard, Jr. for a retail package Beer & Wine License to be used in connection with SF Markets, LLC d/b/a Sprouts Farmer's Market located at 630 Crane Creek Drive. District 7. Super District 10. Attachments 5.Discuss the process used by Augusta Regional Airport for replacement furniture at the Airport and other matters. (Deferred from the March 20, 2018 Commission Meeting -Requested by Commissioner Marion Williams) Attachments 6.Motion to approve Textron Hangar Lease Augusta Regional Airport. Attachments ADMINISTRATIVE SERVICES 7.Approve a request from the Augusta Regional Airport to purchase one 2018 Ford Transit Cargo Van. Attachments 8.Approve a request from the Augusta Fire Department to purchase one 2018 Ford Transit Cargo Van at a cost of $23,383. Attachments 9.Approve a request from the Augusta Fire Department to purchase two 2018 Chevrolet Pursuit Tahoes to be used as Command Vehicles. Attachments 10.Discuss "common set of facts". (Deferred from the March 20, 2018 Commission Meeting -requested by Commissioner Marion Williams) Attachments 11.Receive as information the proposed construction plan for the SPLOST 7 Records Retention annex located at 1815 Marvin Griffin Rd, formerly known as the Licensing and Inspection Office. Attachments 12.Approve Title VI Program for Public Transit Planning Pursuant to Federal Transit Administration Regulations relating federal grant programs, 5303- Metropolitan Planning, 5307-Urbanized Area, 5310- Enhanced Mobility of Seniors and Individuals with Disabilities, 5311- Rural Transit and 5339-Bus and Bus Facilities. Attachments FINANCE 13.Request to approve Augusta POL/EPL Broker Service (awarded through RFP - #18-165) to include Premium Quote for 2018 – 2019 POL/EPL coverage to J. Smith Lanier & Co. LLC., current broker, through insurance carrier RSUI for a premium of $58,700. Attachments 14.Motion to accept the 2018 Summer Intern Program from Civic Affairs Attachments Upcoming Meetings www.augustaga.gov Foundation. 15.Present the financial report of the twelve month period ended December 31, 2017. Attachments ENGINEERING SERVICES 16. Approve the Sole-Source Purchase from Yancey Brothers of the Certified Re-Build of D6N Bulldozer for the Environmental Services Department. Attachments 17.Motion to approve renaming the John C. Calhoun Expressway-Veterans Expressway. (Requested by Commissioner Bill Fennoy) Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 18.Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 3/28/2018 2:00 PM Invocation Department: Department: Caption:Rev. Gaye Williams Ortiz, Unitarian Universalist Church of Augusta. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/28/2018 2:00 PM 2017-2018 Georgia High School Assocation State Basketball Tournment. Department: Department: Caption: Congratulations! Lucy C. Laney, Lady Wildcats for winning the 2017- 2018 Georgia High School Association Class AA Girls State Basketball Championship on March 7, 2018 in Macon, GA. Congratulations! T.W. Josey Lady Eagles, Runner-up 2017- 2018 Georgia High School Association Class AA Girls State Basketball Championship on March 7, 2018 in Macon, GA Congratulations! Aquinas High School, Fightin' Irish Men's Basketball Team for winning the 2017-2018 Georgia State High School Association Class 1-A Private Boys Basketball Championship on March 9, 2018 in Atlanta, GA Official roll call of team rosters and recognition of coaching staff: Mr. Jeriah Lewis & Charles McNeil, Perry Broadcasting 96.9- Laney Ms. Jessica Eley, Sports Anchor/Reporter WRDW-Channel 12- Josey Ms. Dee Griffin, News Anchor WJBF-Channel 6- Aquinas Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available Cover Memo in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/28/2018 2:00 PM SA-54 Department:Planning and Development Department:Planning and Development Caption: SA-54 – A request for concurrence with the Augusta Planning Commission to approve a petition to amend the Land Subdivision Regulations for Augusta Georgia by amending Section 106 – Definitions – Subdivisions. (Approved by the Commission March 20, 2018-second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/28/2018 2:00 PM ZA-R-251 Department:Planning and Development Department:Planning and Development Caption: ZA-R-251 – A request for concurrence with the Augusta Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta Georgia by amending Section 2 (Definitions) – Subdivisions. (Approved by the Commission March 20, 2018-second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/28/2018 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting of the Augusta Commission held March 20, 2018. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo -frA Commission Meeting Agenda Commission Chamber - 3120t2018 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Jefferson, Guilfoyle, Sias, Frantom, M. williams, Fennoy, D. williams, Hasan and Smith, members of Augusta Richmond County Commission. Absent: Hon. Davis, Mayor Pro Tem. INVOCATION: Pastor Larry Hall, Victory Assembly of God. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNTTTON(S) Employee of the Month A. Congratulations! Ms. Kaycee Braswell,Central Services Department as Item Augusta's March 2018 Employee of the Month. Action: None lE ItemAporovalsheet.html Motions Motion Motion Textrype Made Seconded MotionBy By Result Recognition of Ms. Kaycee Braswell as the March 2018 Employee of the Month. Five (5) minute time limit per delegation DELEGATIONS B. Marks Demolitions and Environmental Group regarding (Requested by Commissioner Wayne Guilfoyle) usmg prlsoners. Item Action: None lB ItemAnprovalsheet.html Motions Motion r/r^r:^_,Tr^__1 Made Seconded MotionType Motion Text By By Result Presentation is made by Mr.John Partridge. C. Ms. Shelia Gibbs regarding Neighborhood Parking Pass Program. Item Action: None IB Nts. sheita cibbs J.2o.t8.ndf lB ItemApprovalsheet.html Motions Motion il,r^r:^-,T,^_-4 Made Seconded MotionType Motion Text By By Result Presentation is made by Ms. Sheila Gibbs. CONSENT AGENDA (Items l-36) PLANNING 1. SA-54 - A request for concuffence with the Augusta Planning Commission to ltem approve a petition to amend the Land Subdivision Regulations for Augusta Action: Georgia by amending Section 106 - Definitions- Subdivisions. Approved lB sa-54 report.odf E sa-54 amendment.pdf lB ItemAoorovalsheet.html Motions Motion;::_":-- Motion Text Made By Seconded By Motion I YPe -------- -J Result Motion to Approve ffiffiil".asses e_ F;T#iltoner Sean !,T#,'j'Jl*" passes 0. 2. Z'18-14 - A request for concurence with the Augusta Planning Commission to Itemapprove, with the conditions below, a petition by SolAmerica Energy, on behalf Action: of Eloise J. Hayes, requesting a Special Exception to establish a Solar Farm per Approved Section 26-l (c) of the Comprehensive Zoning Ordinance for Augusta- Richmond County affecting property containing approximately 13.6 acres that is part of 4050 Gracewood Drive. Part of Tax Map 169-0-001-00-0 DISTRICT 6 1. The conceptual site plan is considered for illustrative purposes of the present zoning action only. 2. Issuance of development permits shall be contingent upon submission of plans meeting engineering, environmental, and all otherpertinent development regulations in effect at time of development. 3. Placement of all curb cuts shall be approved by Augusta Traffic Engineering. i. The proposed development is subject to all applicable provisions of the Tree Ordinance. 5. A wall, fence or vegetative bufferat least 6 feet in height shall be maintained around the periphery of the leased area indicated on the conceptual site plan. Motion to ^ ZDDTOVE.APProve uotion passes 9- 0. Commisioner Sean CommissionerFrantom Sammie Sias Passes E z-lE-|4.odf B ItemApprovalsheet.html Motions X]j:" Motion Text Made Bylype Seconded By Made By Seconded By Commisioner Sean CommissionerFrantom Sammie Sias Motion Result Motion Result Passes 3. ZA-R-251 - A request for concurrence with the Augusta Planning Commission Itemto approve a petition to amend the Comprehensive Zoning Ordinance for Action: Augusta Georgia by amending Section 2 (Definitions) - Subdivisions. Approved E za-r-251 renort.odf lB za-r-251 amendment.pdf IB ltemApprovalsheet.html Motions Motion Motion Textr ype Motion to ^ aDDrove.APProve vtotion passes 9- 0. PUBLIC SERVICES 4. Motion to approve the 2018 Georgia Recreation and Parks Association New Item Initiative Grant for the First Tee DRIVE program to be implemented during Action: Summer Camps and the Loud Crowd afterschool programs. (Approved by Approved Public Services Committee March 13,2018) IE GRPA_NeW_I nitiative_Grant.pdf lB ItemAoorovalsheet.html Motions X:jl"' Motion Text Made Bylype 5. Motion to approve 2018 Thanks Mom and Dad Innovative Program Grants for Item new senior programs at Carrie J. Mays Center, McDuffie Woods Center and Action: McBean Center in the amount of $2000 for each site for a total of S6,000.00. Approved (Approved by Public Services Committee March 13, 2018) Motion to ^ aDDrove.APProve vtltio, Passes 9- 0. Motion to ^ ZDDTOVC.APProve vtotio, passes 9- 0. Commisioner Sean CommissionerFrantom Sammie Sias Passes Seconded By Seconded By Motion Result Motion Result E Thanks-Nlom and_Dad_Grant Letters.pdf B PRoool4S.pdf E pRoootlq.pat E PRooolso.pdf lE ItemAporovalsheet.html Motions Motion;:__-^-- Motion Text Made ByI VDC Commisioner Sean CommissionerFrantom Sammie Sias Passes 6. Motion to approve a request by Mark Guillory for an on premise consumption ItemLiquor, Beer & Wine License to be used in connection with Taste Wine Room Action: located at 879 Broad Street. District 1. Super District 9. (Approved by Public Approved Services Committee March 13,2018) Motion to ^ aDDrove.APProve uotion passes 9- 0. Commisioner Sean CommissionerFrantom Sammie Sias Passes E .q,.N.tE-to.oof B ItemAoprovalsheet.html Motions X*:" Motion Text Made Byrype Seconded By Seconded By Motion Result Motion Result Motion Result 7. Motion to approve a request by Tracy Trotter for Hooters of Augusta located at Item 2834 Washington Road for an Alcohol Special Event License, April 1-8,2018 Action: (8 days). (Masters Week in the Parking Lot) There will be Sunday Sales. Approved District 7. Super District 10. (Approved by Pubtic Services Committee March 13,2019) Motion to Approve iffi,l""f,.;asses e- nT,Tiltoner Sean ff##,'jil*" passes 0. 8. Motion to approve a request by Jan Scholer for Wild Wings Cafe located at Item 3035 Washington Road for an Alcohol Special Event License April 2-8r 2018 Action:(7 days). (Masters Week in the Parking Lot) There will be Sunday Sales. Approved District 7. Super District 10. (Approved by Public Services Committee March 13,2018) IB Hooters.pdf E ItemAporovalsheet.html Motions Motion;- ---- Motion Text Made Bylype tE \\'ild wins Cafe.pdf B ItemAoprovalsheet.html Motions Motion Motion Textrype Motion to Made By Seconded By 9. Motion to approve a request by Michele Stumpe for TinLizzy's Cantina located at 2821 Washington Road for an Alcohol Special Event License for April 2-8, 2018 (7 days). (Masters Week in the Parking Lot) There will be Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee March 13,2019) approve. Approve Motion Passes 9- 0. lB Tin Lizzys Cantina.pdf tE ItemApprovalsheet,html Motions *j:"' Motion Text Made Byrype Commisioner Sean CommissionerFrantom Sammie Sias Passes Motion Result Passes Item Action: Approved Item Action: Approved Motion to ^ aDDrove.APProve vtotion passes 9- 0. Seconded By Commisioner Sean CommissionerFrantom Sammie Sias 10. Motion to approve second option with Alpine Creek Enterprises. (Approved ltem by Public services committee March 13,2018) Action: Approved E sBCoNn a,nrBnnltnNt ro Lottrny vrNorNc A,cRBBN{Bl{r.oar lB ItemAoorovalsheet.html Motions r#:'" Motion rext Made Bv Motion to ^ zDDrove.APProve vtotiot passes 9- 0. seconded By Motion Result Commisioner Commissioner Sean Frantom Sammie Sias Passes 11. Motion to approve the 2018 Budget Amendment in the amount of $114,416, Augusta Regional Airport. (Approved by Public Services Committee March 13,2019) lE Action Item-Budget Amendmentdocx.pdf B ltemAoorovalsheet.html Motions Motion Type Approve E Reoublic Parkinq_3rd amendmenl.odf [B ltemAonrovalsheet html Motions X:jl"' Motion Text Made Byrype Motion Text Made By Seconded By Motion toapprove. Commissioner Commissioner Motion Passes 9- Sammie Sias Dennis Williams 0. Seconded By Motion Result Passes Motion Result 12. Motion to approve the Third Amendment to Republic Parking Contract. Item (Approved by Public Services Committee March 13,2018) Action: Approved ADMINISTRATIVE SERVICES 13. Motion to approve the purchase of one Chevrolet Tahoe Pursuit using a sub- Item grant funded by the Federal Homeland Security Grant Program through the Action: State of Georgia for the Richmond County Sheriff s Office. Awarded via State Approved Contract #SWC 40199-409. (Approved by Administrative Services Committee March 13, 2018) Motion to ^ dDDrove.APProve Motion passes 9- 0. E Grant - RCSO.pdf E Chevrolet-Tahoe_Pursuit.odf E State Contract lnfo - Tahoe.odf E ltemAoprovalsheet.html Motions Motion Motion TextI vDeJI Motion to approve. Approve Mr. Guilfoyle out. Motion Passes 8-0. Commissioner Commissioner Sammie Sias Dennis Williams Passes Made By Commissioner Sammie Sias Seconded By Motion Result Commisioner sean Frantom Passes 14. Motion to approve the purchase of 3 - F-150 Crew Cab Pickup Trucks for Item Richmond County Sheriff s Department using forfeiture funds. (Approved by Action: Administrative Services Committee March 13,2018) Approved IE| State Contract - F-lS0.nrlf B Tab-Sheet RCSo-Narcotics.xlsx tE ltemApprovalsheet.html Motions Motion;---"- Motion Text Made Byrype Motion to ^ ZDDTOVE.APProve vtotio, passes 9- 0. Seconded By Motion Result Commissioner Commissioner Sammie Sias Ben Hasan ' Pu""' 15. Motion to approve a request from the Augusta Regional Airport Marshal's ltem Office Division for one new 2018 Ford Pursuit Utility Explorer for K-9 Action: transport. (Approved by Administrative Services Committee March 13, Approved 2018) LE Aonroval Airoort l\larshal K9 20lE.pdf E State Contract lnformation.pdf E ItemAonrovalsheet.html Motions X:jl"" Motion Text Made Byrype Seconded By Motion Result Motion to ^ approve. Commissioner CommissiontApprove fuotion passes 9- william Fennoy Grady s-ith" Passes 0. 16. Motion to approve a request from Fleet Management for the replacement of Item five Marshal's Office vehicles using SPLOST Phase VII - Public Safety Action: Vehicles utilizing competitive Bid Item #18-123. (Approved by Approved Administrative Services Committee March 13, 2018) [Er Eval - 2018 l\Iarshal.pdf E Tab-Sheet - Dodse_Charqer.odf IB Department Recommendation.pdf lEl Advertisement for Newsoaoer.ndf E lUait Labets.pdf lF ItemApprovalsheet,html Motions []j1" Motion Text Made Byrype seconded By Motion Result Commissioner Commissione William Fennoy Sammie Sias Passes Motion to ^ ZDDTOVC.APProve vtitio, passes 9- 0. 17.Motion to approve the replacement of one Ford Pursuit Utility Vehicle using a sub-grant funded by the Federal Homeland Security Grant Program through the State of Georgia. (Approved by Administrative Services Committee March 13,2018) Item Action: Approved Motion to ^ zDDrove.APProve uotion passes 9- 0. Commissioner Commissioner william Fennoy Dennis willialns Passes B Sheriff-K-9 Grant.odf E ltemApprovalsheet.html Motions X:11'" Motion Text Made Byrype Seconded By Motion Result 18. Motion to approve a request from the Richmond County Sheriff s Office to Item replace 3l Road Patrol, 2 Traffic, 2 Civil,l K-9 and 7 Criminal Investigation Action:vehicles using SPLOST VII Public Safety Vehicles. (Approved by Approved Administrative Services Committee March 13, 2018) E Eval - 20lE Sheriff.xtsx B Tab Sheet - Dodse Charser.pdf lB State Contract - StlV.ndf E ltemApprovalsheet.htmt Motions Motion Motion Text Made By Seconded By Motion Type Motion to ^ aDDrove.APProve vtotion passes 9- 0. Result fi,",ill,#I:ffi:, S:ffiii;;ffi;, Passes 19. Motion to approve appointing Commissioner Jefferson as chair of the PPPM Subcommittee with priority given to addressing the process to amend the Personnel Policy & Procedures Manual, Chapter III, Grievances, Discipline& Appeals Section; and review the other policies and procedure letters thatwere considered in 2017 referencing the PPPM. (Approved by Administrative Services Committee March 13, 2018) Item Action: Approved 20. A motion to approve and execute the final revision of the Healthstat contract. Item (Approved by Administrative Services Committee March 13,2018) Action: Approved lE ItemApprovalsheet.html Motions Motion;"-'"" Motion Text Made Byrype Motion to ^ ilDDrOVe.APProve vtotion passes 9- 0. Motion to ^ zDDrove.APProve vtotio, passes 9- 0. Commissioner Commissione Wayne Guilfoyle Grady Srnith t Passes Seconded By Seconded By Motion Result Motion Result IEl Healthstat ('ontract 0l0l20l8.odf lB ltemApprovalsheet.html Motions X:j:'" Morion Text Made Byrype Commissioner Commissioner n Wayne Guilfoyle Grady Smith rasses 21. Motion to approve proposal from Total Systems Commissioning, Inc. in the Itemamount of $39,680.00 to assess the condition of the plumbing and electrical Action: systems at Richmond County Correctional Institution (RCCI) and recommend Approveda strategy to implement improvements. (RFp17-294) (Approved by Administrative Services Committee March 13, 2018) E 17-291 RFP sent to newsnener.ndf B 17-294 ofiiciat.odf E Cumulative.pdf IB l7-294 Department Recommendation_olAward.pdf E Process Resardins RFPs.ndf B t7-294_N{ppc.pdf lEl l\{ail List and Demandstar Planholders.pdf E ltemApprovalsheet.html Motions Motion Motion Text Made By Seconded B- MotionType rYrulrurl r exr Ivraoe lly Deconoeo rry Result Motion to Approve il3,i#rasses e- $:T#El,1lrTr,. ff#T;":.ffi passes 0. PUBLIC SAFETY 22. Motion to approve pursuing a financial plan to start a process to demolish the Item tower at the former Joint Law Enforcement Center (JLEC); to completely Action: renovate Building A and; to outfit the courtrooms for use by Juvenile Court. Approved (Approved by Public Safety Committee March 13,2108) B Presen'ation-of formerJLECY0 l-Walton Wav_2.27. I 8. prtf IB 401 Walton Wav Presentation J-l3-l8.odf E ltemApprovalsheet.html Motions ryrt:" fn;t;" Made Bv seconded Bv r;xi,' ^ Motion to Commissioner CommissionerA ttttrrtrzor ^vvr v v v approve. William Fennoy Grady Smith No action is taken on this motion due to the passage of the substitute motion. Motions N:jl"' Morion Text Made By Seconded By Motion I YPe ^----- "J Result Motion to approve the recommendation of the Administrator to pursue a financial plan to start a process to demolish Buildings B, C and D, Approve repair Building A for office and courtroom use and keep Building E for undetermined future use. Motion Passes 9-0. IB ItemAoprovalsheet.html Motions Motion Motion Textrype Motion to ^ aDDrOVe.APProve vtotion passes 9- 0. CommissionerDennis Passes Williams Commissioner Sammie Sias 23. Motion to accept grant in amount of $22,000 to Augusta Animal Services by Item Josh Wiesner of Fix Georgia Pets for the spaying and neutering of community Action: Pit Bull, Pit Bull Mixes and Bully breed dogs. (Donation accepted by Public Approved Safety Committee on January 30,2018) E ltemAporovalsheet.html Motions X:t]"" Motion Text Made Byrype Motion to ^ aDDrove.APProve Motion passes 9- 0. seconded By Motion Result Commissioner Commisioner Wayne Guilfoyle Sean Frantom Passes 24. Motion to approve the replacement of obsolete computer equipment (laptops, Item computers, servers, printers, scanners, switches, routers, VOIP phones, other Action: telecommunication devices, radios, and MDTs) as well as the purchase of any Approved required computer software upgrades to implement Microsoft Office 365. (Approved by Public Safety Committee March 13,2108) Made By Commissioner Wayne Guilfoyle Seconded By Commisioner Sean Frantom Motion Result Passes 25. Motion to approve the Memorandum of Agreement between the United States Item Army Garrison and Richmond County Emergency Management Agency for Action: Land Mobile Radio (LI\zIR') Communications and authorize the Mayor to Approved execute the appropriate documents. (Approved by Public Safety Committee March 13,2108) lB ItemApnrovalsheet.html Motions f#:'" Motion rext Made By seconded By fffil Motion to Approve flXffirasses e- $:T#El,llrl!,. S:#Tl.}f,:f passes 0. 26. Motion to award RFP #17-155 Outdoor Warning Sirens to Federal Signal Item Corporation and to authorize the Mayor to execute the contract. (Approved by Action: Public Safety Committee March 13,2108) Approved B FSC Executed-Option I - OUOTE_FS-N.I80J2p25_revised J-l-20t8.odf lB Tab Sheet.pdf E Advertisement for Newspaper.pdf E Cumulatire Evaluation Phase 2.ndf B ltait_List.pdr lB Process Reqardins RFPs.pdf tB ItemAporovalSheet.html Motions Motion Motion Text Made By seconded B-- Motion Type r'rurrufl r Exr rvraue Dy Deconoeo tly Result Motion to a _____.- approve. Commissioner CommisioneApprove :flll";_ __ _ _ n :;:r,rltts:':l^"t , :o*mrsroner passes- -rr^-'- Motion Passes 9- Wayne Guilfoyle Sean Frantom 0. 27. Motion to approve the purchase of two (2) Emergency Medical ltem Care Vehicles in the amount of $455,216.00 for two units and authorize the Action: Mayor to execute the contract for the purchase of two (2) Emergency Medical Approved Care Vehicles in the amount of $455,216.00 for two units. (RFp 17-292) (Approved by Public Safety Committee March 13,2108) B SKNTBT 652l8o22ol8o2o.pdf B 17-292 RFP - newsnaner adveftisment.pdf lB tz-zsz_official RFp_rab.par IB Cumulative.odf lB RFP-17-292 Department Recommendation of Award.odf lB Process Regarding RFPs.pdf lB 17-292 MPBC.pdf E I\tail List_and_Demandstar Planholders.pdf IB ItemAnnrovalsheet.html Motions f#:'" Motion rext Motion Result Motion Result Motion to approve. Voting No: Commisioner Sean Frantom, Commissioner Commissioner Approve Commissioner Wayne William Dennis PassesGuilfoyle, Fennoy Williams Commissioner Marion Williams. Motion Passes 6-3. Made By Seconded By Made By Seconded By Motions Motion Motion TextI VDe Substitute motion to table this item and send it to the next committee meeting. Voting No: Commissioner n^r^- William Fennoy,Lreler ^uommlssloner Ben Hasan, Commissioner Sammie Sias, Commissioner Dennis Williams. Motion Fails 5-4. Commissioner Commissioner Marion Williams Wayne Guilfoyle Fails 28. Motion to approve adopting a Resolution of Support to send to Governor Deal Item regarding the need for control gun laws to keep and better protect our children Action: from gun violence. (Approved by Public Safety Committee March 13, Approved 2108) tB 2018-J-13 Resolution re Gun Control.pdf lE ItemApnrovalsheet.html Motions f#:'" Motion Text Made By seconded By ffi'# Motion to approve. Approve |klJ:'tvre votes ff##,'j'Ji*" ;:fffi;;';"' passes Motion Passes 8-0 -1. FINANCE 29. Motion to approve Excess Workers' Compensation Insurance with Safety Item National With Statutory limits and a $750,000 Self Insured Retention (SIR - Action: otherwise known as the deductible) to cover all positions for a premium of Approved $369,658. (Approved by Finance Committee March 13,2018) lB ItemApprovalsheet.html Motions Motion Motion Text Made By seconded By Motion Type lvrvfrvrl I v^l rvr4gv UJ \,U!r,\,rrur/r'I I,J Result Motion to Approve ffi$#rasses e- ff##,'j'Jl*" fi:frff'rililffi, passes 0. ENGINEERING SERVICES 30. Motion to approve Amendment No. 7 to Agreement with ESG Operations, Item Inc. to establish the final budget amount for 2018.(Approved by Engineering Action: Services Committee March 13,2018) Approved lB ESG 2018 Budqet.pdf lB ANIENDN{ENT No_7_Aususta 20t8.pdf B ItemAnorovalsheet.html Motions +;J:" Motion rext Made Bv seconded By f"'.Xii Motion to Approve ffiffirassese- fi,:1i#'i)?,1L, S:frTliliffi;, passes 0. 31. Motion to approve establishing a subcommittee consisting of Commissioner Item Hasan, Administrator's Offici, Code Enforcement, it. Warden and Action: Environmental Services to develop a strategy using a Demolition Inmate Approved Work Crew to assisVaugment the current demolition activities of unsafe and uninhabitable houses throughout the city. (Approved by Engineering Services Committee March 13, 2018) lB Admin. Cmte. 11.27.2000 minutes.pdf E Agenda ltem In-house Demolilion 12.5.2000.pdf E 2017 Inmate-Labor Contstruction_Proiects.odf lB ItemAoorovalsheet.html Motions Motion Motion Textrype Motion to approve establishing a sub- committee composed of A ---^..^ the Administrator, CodeAPProve Enforcement, Warden, and Environmental Services to come back with an overall solution. Made By Seconded By Motion Result Commissioner CommissionerWayne WilliamGuilfoyle Fennoy No action is taken on this motion due to the passage of the substitute motion. Motions [,oj:" Motion Text Made Bylype Substitute motion to refer this item to the Engineering Services Committee to consider establishing a project team to identifu a complete Motionseconded BY Resutt approach to addressing the issues of vacant, abandoned and blighted properties and come back Commissioner tj^,^^_^-:_..Approve::ffi.r*,Y:'ffi**,, H'*:f il##':'Je*'Pu"" for an overall solution to include best practices. Motion Passes 8-0. 32. Motion to approve change order #2 for construction of the Goodrich Raw Item Water Pumping Station (RWPS) in the amount of $479,099.17. (Approved by Action: Engineering Services Committee March 13,2018) Approved B R-C_CO#2 Letter.pdf IB 0J02-02 Rubv Collins Final Reouest for Chanse Order No- 2 - tr'.nsineers Recommenrtefion /llll:tl nrtf B ltemApprovalsheet.html Motions Motion Motion Text Made By Seconded By fffi,"Type Motion to Approve ilffiil"asses e- ;,:TH'i),",?,L, 3:frf'#il" passes 0. 33. Motion to approve a Deed of Dedication for the water and sanitary sewer Item systems from TCA, LLC, for Longpoint Townhomes, Phase III-8. (Approved Action: by Engineering Services Committee March l3r 2018) Approved B Lonpooint Townhomes. Phrse III-B ndf IE Lonsooint Townhomes Ph III-B Plat.odf B Motions H*:" Motion Text Made By seconded By Motionrype - ----- -.1 Result Motion to Approve ilffi""l"rasses e- $:f,m:ffi:, S;,T,f,'j'Ji*" passes 0. 34. Motion to approve recommendation of Award for Bid Item #17-295 Fiber Item Optic Blower. (Approved by Engineering Services Committee March 13, Action:2018) Approved lB 17-295-Fiber_Optic Blower Tabulation.pdf [E I 7-295-Depa rtment-Recommendation-of Award.pdf lB Advertisement for Newspaper.pdf lE l\lail List and Demandstar Planholders.odf [F ItemApprovatsheet.html Motions l';J:" Motion rext Made By seconded By f""rt.lii Motion to Approve il3,fl],'.asses e- f"",il#,f}:il:, ff##':'JiJ," passes 0. 35. Motion to approve the amount of 57,360.20 to have 15 Streetlights added to Item Ken Miles Dr. and Ted Tidwell Ln. in the Manchester subdivision at a cost of Action: S225.00 per month thereafter. This is also to approve a new lighting tax Approved district for the 63 lots associated with above roads. Funding is available in the Street Lighting budget account #2760416105312310. (Approved by Engineering Services Committee March 13,2013) . lB ItemAnnrovalsheet.html Motions Motion Motion Text Made By Seconded By #.XirllType Motion to a ,__-.-_- _ approve. Commissioner CommissionApprove :fljll";^^^ n ::'jl1l".:19f:' uomm.rssroner passesMotion Passes 9- Marion Williams Sammie Sias 0. PETITIONS AND COMMUNICATIONS 36. Motion to approve the minutes of the regular meeting of the Augusta Item Commission held March 6,2018, Special Called meeting held March 13, 2018 Action: and corrected Special Called January 9,2018. Approved lB Reeular Commission_l\Ieetins_l\Iarch 6-20l8.pdf E Called Commission Nleetinq March 13 20l8.odf B Called_Commission Nleetins Januarv 9 2018.odf IB ItemApprovalsheet.html Motions Y::1"" Motion Text Made By'r'ype Motion to ^ lDDrove.APProve vtotio, passes 9- 0. Motions f#:" Motion rext Commisioner Sean Frantom Seconded By Commissioner Sammie Sias Motion Result Passes * ***END CONSENT AGENDA**** AUGUSTA COMMISSION 3t20t2018 AUGUSTA COMMISSION REGULARAGENDA 3120t2018 (Items 37-40) PUBLIC SERVICES 37. Discuss the process used by Augusta Regional Airport for replacement Item furniture at the Airport. (Requested by Commissioner Marion Williams) Action: Rescheduled E ARA_- Oflice_Furniture 3.20.18.pdf B ARA - Cover Email Oflice Furniture J.20.l8.pdf E ltemAonrovalsheet.html Motion to refer this item to the next noro, Commission meeting. Commissionerr''w^vr Mr. Frantom and Mr. Sammie Sias Guilfoyle out. Motion Passes 7-0. Made By Seconded By Commissioner Dennis Williams Motion Result Passes 38. Approve the use of GO Augusta Marketing Campaign and color scheme (No Item recommendation from the Public Services Committee March 13r 2018) Action: Approved lB GoAugusta Concepts Final.pdf tB ltemAporovalsheet.htmt Motions Motion Motion Textrype Motion to approve the logo with the green Approve color scheme without the circle. Made By Seconded By Commisioner Commissioner Sean Frantom William Fennoy Motion Result Passes Motion Passes 9-0. ADMINISTRATIVE SERVICES 39. Discuss "common set of facts". (Requested by Commissioner Marion ltemWilliams) Action: Rescheduled E ItemApprovalsheet.html Motions Motion Motion Textrype Motion to refer this item to the next Made By r-rofo, Commission meeting. Commissionert/vrvr Mr. Frantom and Mr. Sammie Sias Guilfoyle out. Motion Passes 7-0. 40. Consider Sheriff Roundtree's communication to the commission dated Item 3lTll8regarding the commission's prerogative to speak to public concerns. Action: @equested by Commissioner Marion Williams) None E Email Sheriff Roundtree.odf lB ItemAoorovalsheet.html LEGAL MEETING MotionSeconded Bv :-------- -" Result Commissioner Dennis Passes Williams A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 41. Motion to approve execution by the Mayor of the affidavit of ltem compliance with Georgia's Open Meeting Act.Action: None Upcoming Meetings www.auqustaga.gov Commission Meeting Agenda 3/28/2018 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Application: A.N. 18-11: request by Alfred J. Bisard, Jr. for a retail package Beer & Wine License to be used in connection with SF Markets, LLC d/b/a Sprouts Farmer's Market located at 630 Crane Creek Drive. District 7. Super District 10. Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00. Alternatives: Recommendation:The Planning & Development Office approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/28/2018 2:00 PM Augusta Regional Airport Replacement Furniture Department: Department: Caption:Discuss the process used by Augusta Regional Airport for replacement furniture at the Airport and other matters. (Deferred from the March 20, 2018 Commission Meeting -Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo fr: Wfi,B/,,,; f rB 19 r0iil k.' l/y/*lr/ Z*,* X4frfr"i/l1rh,- *nt l-+ r/&t/fi,tt lnow W"t % a,il oo/ /, a /ro"/< Wlrl,loui Vtt fu* plicl/ott a fry.kft,r"lrf /f*1"*, fu fu/-fu ra y'tf*'-.*/ w+ "lyh/*t ok f/,u) W ,( l-\t' i,''' ,. ' : , Lr, .:1 ,.. -: ;{ru,1t** fr f.** ryr/-0,-,2, 4r/ ut u-, to* / (fi"* * % 4/'* *'*>' U*f '/4' /,1,/ , r-/€ru14n,,U ?r/*flr* 2O18102116 t4,29.41 )ta FAX COVER $HEET noorus To 6()-',,rH,#*m*^' naw, .l-ft6 /rA DrA/, ^" @ll4MHVIS: 2ol 8lo2 lt 6 t 4:29:41 llq Name: Phone. Fax. E-mail: slrlB03@roomslogo.local 97068608678 97067981551 al. 2.29.41ptv1 4 page(s) (induding cover) Subject, Comments: Please see altached lile from str1g03 Please see altached file from slr1g03 tutdlutllb a4:29:41 l-1()(.)M.5 l(-) ci(_)- At-t(ig51n2(i3 N(-)RBY JONES EXPYAUc1,.STA,CA,30007 7tJilAt\1-Bt\ / / 3 lq o2ll6DAtB rB03 I c:on nrr"Date Aftar t,nil Ext. Price, $3zu.uli, ll,3/0 9(,: $379-0$' :,,, ..-.'--.:[,379.9Ci $3/U.99: $3 /9,90 $;t79. '- ti?s.l ()rdcr No Homo # Bucinccs Nornc Arhlrnss 70finof'-32:t6 AIRPT,HT, AIJGt,TiIA Hhcit(-)[rAL l',rtJl AVln tlON Wny Al,,(:.:(r!j tA. (lR .r0g0e rleJ t'rre c . 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Ac.ct No.Au(h No-Mcrjia l'atlo t-t 1o,.,1,,,o in,,n *o I Sr'rln* Toh.rl gd,Ll3:{.gU Dol Choroc $2m.i1 lbtol $4,83i.86 'lbx 0% ColkrclrrrJ drifiid'rI'- 0at/ t8/70 tg 03/t8/2_0 tB Balonert 12(j0332:i?oBmiEm 700/7tltJ 3?36 ArnFoRT. At,,l(il,sTA Rr-l:.Ic)NAL ,T)l]I AVNIIC)N WNY Al l(-il ,lj I A, (-:A ,rug{.lti Vend AIJtsY ANNY $hs,ip lJoscription lalAYrt,t lt PI AYFIJI II rlooR..iAMPl r A$irj Lvtolutlto l4:lg:ql R(]oMS TO O0 - Atrct]sT^ 263 BOBBY JOI'IES EXI,Y AUGr'$TA,ri^,30907 70t,/8ti{l-86/ / Metlia 4 14 EfEffi- MIIHNT Order No llmrre// Ftrrslne.ss Nirme Addrans Flcl Tylre I - loke Ordor DotcSalr:srrt;rrt (li8tiil $chedulo DaroTrrr Corls 30ll([j B,0t)% $tom[Jul Clrlrge {;g.(xJ tnorucrton:i SZ0 T( ) At.lf.it.,$l A HE(itONnL nlt {t (-)il I Darc Altcr o?.ilN?lt{1. lBo:i lrnit Pri:a $110.99 $;99.99 i0 tI) Frt. Priccr {;99.99 -xrry ru.tiii: l. ilre 00r Shu gti14u91 c Qly I 1 I 002 (r0:1 Poynrcnt Tygrt: ncct No. 1o,,,,I u..,u lnu,n *o S6los'l'016l !t$9.38 L)el Charge $0.00 l'ox 0% $16 Trrtrrl 5.U8 Drrlx)xil Iil.l.(ltl 00 t)ue $?I5. Aullt No- Psue I,I I C,gs4r] JAniq (o 7q? t55 r 1o ZUlb U4iul|-Tvl HP f-ax Page 2 Page I of2 }{A/ERTYS Unit Price Qty Total Anderson Accenl Chair, Frame: Accent Chair - Anderson, Body Fabric: 82IA-FD Mai Tai +0201-1583 Anderson Accent Chair, Frame. Accenl Chair- Anderson, Body Fabric:82|A-FD MaiTai 4-0201-1 583 Andelson Acrent Chair, Frame: Accent Chair - Anderson, Body Fabrie: 82IA-FD MaiTai 4-0201.1583 Anderson Accent Chair, Frame: Accent Chair - Anderson, Body Fabric: 82tA-FD MaiTai 4-0201-1583 Anderson Accent Chair, Frame: Accent Chair - Anderson, Body Fabric: 82IA-FD MaiTai 4.0201-1583 Anderson Accent Chair, Frame: Accent Chair - Anderson, Body Fabric: 82IA-FD MaiTai 4-0201-1583 Anderson Accent Chair, Frame: Accent Chair - Anderson, Eody Fabric: 82IA-FD MaiTai 4-0201-1593 $ '1,019.99 $ 1,019.99 $ 1,019.99 $ 1,019.99 $ 1,019.99 $ 1,019.99 $1,o1g.gg $1,o1g.gg $t,o19.gg $1 ,o't g.gg $1,01g.gg $1,o1g.gg $t ,ot 9,99 https://, com/inslordu'orksheet. do?rnode=print $ 1,019,99 arc/2a18 rBu ro cut6 ua:vlt1-l l-ax Pege 3 Anderson Accent Chair, Frame: Accent Chair - Anderson, Body Fabric: 82|A-FD MaiTai 4-0201-1583 Colton Chair, Brown 37wx36hx38d 1-2500-601 7 Colton Chair, Brown 37wx36hx38d 1-250G6017 Meghan End Table, Dark Nutmeg Z2w x24h x 24d G400G294s Meghan End Table, Dark Nutmeg22wx24hx24d 04000-2945 Meghan End Table, Dark Nurmeg 22wr24hx24d 04000-2945 of 0211612O18. $ 1,019.99 $ 1,299.99 Was $ 1 3S9.99 $ 1,2gg,gg Was $ 1,39S.S9 $ 27e.99 Was t 299.99 $ 279.99 Was $ 299.99 $ 279.9e \tfas $ 299.99 PageZ of2 $t,ot g.99 $1,2gg.gg $1,2gg.gg $ezg,gg $2zg.gg $279.9g u saved 260,00 Top drawer Idetiverl;;G see'ee "::rl;zGtL,Rqe s. conr,/jnslore/u'orksheel.do?mode=print u16/2018 ,FRqM ,: C tIUDV h{tt*ueK {nte$r* 'Job' +4+' o7@7 LaZlBcY . 1?: FJ^ ffqstal 1oh.718, ts5[ Iro, o{ Wwg: s Quo{e frr A6B FU RNITURE GA E R I E S@ o L GA,30809 Gustomer lnformation Hilton, Willa Augusta Regional Airport, Augusta GA,30906 (706) 414-1810 Sales Associate Cindy Miller Vendor Stock Number 235473 D10749? FN 007 . C HAI R,IREC LI N E R L I F ET I M E PROTECTION 235473 D107492 FN 007 , CH A I R/R€CLI N ER LI F ETI ME PROTECTION 235473 D107492 FN 007 . C HAI R/REC LI N E R L I f ET I tN E PROTECTION 235473 D107492 FN 007 .CHAIRIRECLINER UF ETIME PROTECTION 235473D107492 FN 007 .C H AI R/RECLI N ER LI FET I M E PROTECTION ?354730107492 FN 007 .CHAIRIRECLINER LIFETIME PROTECTION 235473D107492 FN 007 . CH AIR.RE CLI N E R L IF ETI M E PROTECTION 235473D10749? FN 007 . C L1 A I R/REC LI N ER L I F ET I M E PROTECTION 235473D107492 FN 007 , C HAIR/RE CLIN ER U F €N M E Store Add.ess:4205 Washington Rd, Phon6: (706) 4344362 - Aviation Way Description/Add-ons NOLITA STATIONARY FA BRIC C HAIR,IRECLI N ER NOLITA STATIONARY FAERIC CHAIR/RECLINER NOLITA STATIONARY C FAARrc CHAIR/RECLINER NOLITA STATIONARY FA,BR'C CHAINRECLINER NOLITA STATIONARY FAB RIC CHAIR,/R EC LIN ER NOLITA STATIONARY FABRIC CHAIR/RECLINER NOLITA STATIONARY FABRIC CHAIR/RECLINER NOLITA STATIONARY C FASRIC CHAIR/RECLINER NOLITA STATIONARY C FABRIC CHAIR/RECLINER Customer C Page 1 Cart Date 2018-02-14 Amount $ 599.99' 99.90 599.99' 99.98 599.99' 99.98 599.99' 99.98 599.99' 99.98 599.99' 99.96 qoo oo. 99 98 (oo oo, 99.98 599.99' 99.98 0000/2000 D JouuBss suBAg xYt L7:9I SIOZ/bt/7o --e= FU RN ITURE GA LLE R I E SO Slore Address: 4205 Washington Rd,GA. 30809Phone: (706) 434-0362 - F NOLITA STATIONARY C FABRIC CHAIRlRECLINER Banow Rnd End Tbl Barrow Rnd End Tbl Barrow Rnd End Tbl LOCAL DELIVERY 006.099 Garl Totals Subtotal Tax Balance Due prolection plans [201 8-02-1a] shown are valid for S da Page2 599.99' 99 98 299.98' 299.98" 299.98' 499.98 Customer C PROIECTION 235473 D107492 FN 007 .CHAIRJRECLI N ER LIFETIME PROTECTION 358-91 8 358-91 I 358-918 DELIVERY 006-099 LOCAL Cart Notes ' Customer has accepted all 8000/s000 E JOUUBCS SUBAg after Cart date. xvd Lz i9T. STOZ/tT/?.o Lena Bonner From: Sent: To: Subject: Attachments: Importance: Mrs. Bonner, Sheila Paulk Thursday, March 15, 2018 11:28 AM Lena Bonner ARA - Office Furniture ARA - Office Furniture.pdf High Attached is a copy of the furniture replacement request from Augusta Regional Airport. The Airport requested the newvendor (Rooms To Go) to be set-up in order to enter the requisition in the system. We (procurement staff) stopped therequesU we had several questions regarding the vendor to be awarded (Rooms To Go) as well as attempting to identifythe person (willa Hilton) the quote was submitted too. we later learned that Willa Hilton is an Aviation Commissioner. Call me if you have any questions. ShPila/D. ?a//lk, Procurement Department (706) 821-2861 Direct or (706) 821-281 I Fax - {'r*.g..*. r-/; i).n.a.\ TTv,nkt Y ow f or D o'rnq, ts u*inc* W ifrv U y,.. . .. Augusta, Georgia - Procurement Department soaulk@auoustaoa.qov www.auqustaoa.gov EXITE HfiPTdr:rilEEEIllJltr-Y.: for Bid lnfo click or Scan our eR Code select City Services; then ARCBid Read & Accept Disclaimer; Select Open Bids, etc. Available 24 Hours a Dayll Please consider the environment before printing this email. a result o{ the e-tnail transr)lission. lf verification is required, please reqLrest , f,"iJ iopy version.AED:'104.1 Commission Meeting Agenda 3/28/2018 2:00 PM Textron Hangar Lease Agreement Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve Textron Hangar Lease Augusta Regional Airport. Background:Headquartered in Augusta, Georgia, Textron Specialized Vehicles has become a world leader in transportation and a leading global manufacturer of golf cars, utility vehicles and personal transportation vehicles. Textron Specialized Vehicles own and operates a Cessna Citation X (N943EL). Textron (TSV) is requesting hangar storage for their aircraft in Hangar Two.The term of the lease agreement is for 36 months, April 1, 2018 through March 31, 2021. Analysis:The monthly fees are: $164.00 Office rent $169.00 Utilities $1756.00 Aircraft Storage $2089.00 Total Monthly Payment As an airport tenant, this entity will receive a $1.00 discount on fuel. Financial Impact:$2,089.00 Monthly income for Hangar Space Rent in the term of 3 years. Alternatives:Not to approve Recommendation:Recommends approval of Textron Hangar Lease Funds are Available in the Following Accounts: NA REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/28/2018 2:00 PM 2018 - Airport Cargo Van Department:Central Services - Fleet Management Department:Central Services - Fleet Management Caption:Approve a request from the Augusta Regional Airport to purchase one 2018 Ford Transit Cargo Van. Background:The Augusta Regional Airport is requesting the acquisition of one 2018 Ford Transit Cargo Van to replace a 2003 Ford Explorer with 126,403miles. The Augusta Regional Airport Commission has approved the purchase per the attached approval letter. Analysis:The Procurement Department approved the use of the Georgia Statewide Contract 99999-SPD-ES40199373-009S, 2018 Ford Transit Cargo Van. State Contract: Wade Ford - Ford Transit (Cargo) Van – $26,297.00 Financial Impact:1- 2018 Ford Transit Cargo Van @ $26,302.00. This vehicle will be purchased through the Georgia Municipal Association lease-to- own program with three annual payments of $8,767.34each. (ACT #: 631-10-1110-54-99631). Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of one 2018 Ford Transit Cargo Van at $26,297.00 for the Augusta Regional Airport. Funds are Available in the Following Accounts: 631-10-1110/54.99631 REVIEWED AND APPROVED BY: Finance. Cover Memo Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/28/2018 2:00 PM 2018 - Fire Department Cargo Van Department:Central Services - Fleet Management Department:Central Services - Fleet Management Caption:Approve a request from the Augusta Fire Department to purchase one 2018 Ford Transit Cargo Van at a cost of $23,383. Background:The Augusta Fire Department is requesting the acquisition of one 2018 Ford Transit Cargo Van to replace asset 940292, 1995 GMC 3500 Van, with 170,621miles. The cargo van will be used to deliver supplies, tools and equipment to all 24 facilities operated by the Augusta Fire Department. The van will be equipped to pull a trailer mounted generator, GEMA disaster trailer and lawn equipment Analysis:The Procurement Department approved the use of the Georgia Statewide Contract 99999-SPD-ES40199373-009S, 2018 Ford Transit Cargo Van. State Contract: Wade Ford - Ford Transit (Cargo) Van – $23,383.00 Financial Impact:1- 2018 Ford Transit Cargo Van @ $23,383.00. This vehicle will be purchased using Fire Department Capital Outlay. (ACT #: 274- 03-4110-54-222210) Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of one 2018 Ford Transit Cargo Van at $23,383.00 for the Augusta Fire Department. Funds are Available in the Following Accounts: 274-03-4110/54.222210 - Fire Department Capital - vehicles REVIEWED AND APPROVED BY:Cover Memo Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/28/2018 2:00 PM 2018 Fire Command Vehicles Department:Central Services - Fleet Management Department:Central Services - Fleet Management Caption:Approve a request from the Augusta Fire Department to purchase two 2018 Chevrolet Pursuit Tahoes to be used as Command Vehicles. Background:The Augusta Fire Department is requesting the acquisition of two Command Vehicles, 2018 Chevrolet Pursuit Tahoe’s, to replace assets 204036 and 204037. The new vehicles will be assigned to Chief James and Chief Taylor and their vehicles will be passed down to Battalion Chiefs. The two turned in vehicles (Crown Victoria’s) are recommended as surplus and to be sold at auction. The Crown Victoria’s have no functional use within the Fire Department. Analysis:The Procurement Department approved the use of the Georgia Statewide Contract 99999-SPD-ES40199409-0002, 2018 Chevrolet Pursuit Tahoe. State Contract: Hardy Fleet Corp of Dallas, GA – 2018 Chevrolet Pursuit Tahoe – $37,532.00ea Financial Impact:The total cost of two 2018 Chevrolet Pursuit Tahoe at $37,532.00 is $75,064.00. These vehicles will be purchased using Fire Department Capital Outlay. (ACT #: 274-03-4110-54-222210) Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of two 2018 Chevrolet Pursuit Tahoe’s at $37,532.00 each for the Augusta Fire Department. Funds are Available in the Following Accounts: 274-03-4110/54-22210 Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/28/2018 2:00 PM Common set of facts Department: Department: Caption:Discuss "common set of facts". (Deferred from the March 20, 2018 Commission Meeting -requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/28/2018 2:00 PM Design Plan for Records Retention Annex Department:Central Services - Records Retention Department:Central Services - Records Retention Caption:Receive as information the proposed construction plan for the SPLOST 7 Records Retention annex located at 1815 Marvin Griffin Rd, formerly known as the Licensing and Inspection Office. Background:SPLOST 7 funding provides for additional space for document archives required under the Georgia Records Retention Schedule. In 2017, the Augusta Commission approved contracting with 2KM Architects of Augusta to prepare the necessary construction documents to renovate the building at 1815 Marvin Griffin Road for this purpose. Space is also allocated to house staff for the Mosquito Control Program now operating under the direction of the Augusta Engineering Department. Analysis:Plans for the project are complete and the project is being released for bid under guidance of the Augusta Procurement Department. Financial Impact: Alternatives:1. Receive as information, the proposed construction plan for the SPLOST 7 Records Retention annex located at 1815 Marvin Griffin Rd, formerly known as the Licensing and Inspection Office. 2. Do not receive as information Recommendation:Receive as information, the proposed construction plan for the SPLOST 7 Records Retention annex located at 1815 Marvin Griffin Rd, formerly known as the Licensing and Inspection Office. Funds are Available in the Following Accounts: This project is funded through SPLOST 7. Cover Memo REVIEWED AND APPROVED BY: Cover Memo DN DN RE F . DN DN DN KM ARCHITECTS, INC. This document is property of 2KM Architects, Inc. The unauthorized reproduction, copying, or otherwise use of this document is strictly prohibited and any infringement thereupon may be subject to legal action Copyright © 2017, 2KM Architects, Inc. Date Description Commission Meeting Agenda 3/28/2018 2:00 PM Federal Transit Administration Title VI Civil Rights Program Update Department:Planning & Development Department:Planning & Development Caption:Approve Title VI Program for Public Transit Planning Pursuant to Federal Transit Administration Regulations relating federal grant programs, 5303- Metropolitan Planning, 5307-Urbanized Area, 5310-Enhanced Mobility of Seniors and Individuals with Disabilities, 5311- Rural Transit and 5339-Bus and Bus Facilities. Background:As a recipient of Federal public transit planning funds, the city of Augusta is required to comply with Federal Transit Administration regulations implementing Title VI of the Civil Rights Act of 1964. Title VI states that "no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance." The attached Title VI Program includes a statement of policy and objectives, identifies the parties within city government responsible for ensuring compliance with Title VI, and outlines the procedures for addressing complaints involving transit planning and transit operations and capital program of projects (POP) activities. A Complaint Form is part of the Title VI program. Analysis:The city must adopt and implement a Title VI program as a condition of receiving federal funds for public transit planning activities, transit service operations and capital program of projects, and in order to ensure that such activities are carried out in a non-discriminatory manner. Financial Impact:No additional financial impact. Title VI compliance is a part of the work program for the Augusta Planning and Development Department and Augusta Public Transit Department. Alternatives:Do not approve the Title VI Program. This alternative would result in non-compliance with federal regulations.Cover Memo Recommendation:Approve the Title VI Program pertaining to public transit planning activities. Funds are Available in the Following Accounts: Funding for the Planning Division of the Planning and Development Department is in account # 220016309; and funding for Augusta Public Transit Department is in (5307 & 5339) # 54709-1210/1211/1212/1213/12141215/1221/1222/1223, (5311) 54709-1120. REVIEWED AND APPROVED BY: Cover Memo 1 | P a g e FEDERAL TRANSIT ADMINISTRATION TITLE VI CIVIL RIGHTS PROGRAM Pursuant to U.S Dept. Of Transportation – Federal Transit Administration Prepared by: Augusta Planning and Development Department Augusta Regional Transportation Study (ARTS-MPO) 535 Telfair Street, Augusta, GA 30901 Phone (706) 821-1796 Updated 03/19/2018 2 | P a g e Table of Contents METROPOLITAN TRANSPORTATION PLANNING ................................................................................................... 5 Title VI Civil Rights 1964 Program .......................................................................................................................... 7 Title VI Policy Statement .................................................................................................................................... 7 Governing Agency ............................................................................................................................................... 7 Title VI Statement of Policy ................................................................................................................................ 7 Objectives ........................................................................................................................................................ 7 Responsibility .................................................................................................................................................. 8 Title VI Notification Procedures ...................................................................................................................... 8 Title VI program Compliance and Implementation ......................................................................................... 11 Introduction ...................................................................................................................................................... 11 Regulations ....................................................................................................................................................... 11 Development and Update ................................................................................................................................ 11 Augusta Regional Transportation Study (ARTS) .............................................................................................. 12 Metropolitan Planning Organization (MPO) Implementation ........................................................................ 12 Overview and Objectives .............................................................................................................................. 12 Analysis Method ............................................................................................................................................ 12 ARTS MPO Approach ..................................................................................................................................... 12 Planning Assessment ..................................................................................................................................... 13 Data Analysis ................................................................................................................................................. 13 Demographic and Low-Income Analysis ....................................................................................................... 23 Needs Assessment ........................................................................................................................................ 25 Benefits and Burdens .................................................................................................................................... 26 Benefits and Burdens impact on Title VI Target Population ......................................................................... 26 Measures of LRTP 2040 ................................................................................................................................. 27 Measures Applied to LRTP 2040 ................................................................................................................... 27 Highway and Freeway Analysis ..................................................................................................................... 28 Local Roads Analysis ...................................................................................................................................... 28 Pedestrian Analysis ....................................................................................................................................... 29 Public Transit Analysis ................................................................................................................................... 29 Key Findings ................................................................................................................................................... 29 Complaints and Compliance Review ............................................................................................................. 30 Public Involvement ........................................................................................................................................ 30 ARTS Committee Involvement ...................................................................................................................... 30 Methodology ................................................................................................................................................. 32 Public Participation Contacts ........................................................................................................................ 32 Public Notice ................................................................................................................................................. 33 Documentation ............................................................................................................................................. 34 Marketing Strategies ..................................................................................................................................... 34 Monitor of Sub-recipient ............................................................................................................................... 35 Minority Participation ................................................................................................................................... 35 ARTS/MPO – Monitor Report of Title VI Activities ........................................................................................ 35 Information Dissemination ........................................................................................................................... 36 Minority Participation in the Decision Making Process ................................................................................ 37 3 | P a g e Minority Representation on Decision Making Bodies................................................................................... 38 Augusta Public Transit (APT) Implementation .................................................................................................... 43 Overview and Objectives .................................................................................................................................. 43 Requirements for Applicants ............................................................................................................................ 44 General Requirements and Guidelines ............................................................................................................. 44 Program‐Specific Requirements and Guidelines for Recipients Service Large Urbanized Areas ...................... 47 Limited English Proficiency Plan .......................................................................................................................... 51 Introduction ...................................................................................................................................................... 51 Executive Order 13166 ...................................................................................................................................... 51 Plan Summary ................................................................................................................................................... 51 Four-Factor Analysis .......................................................................................................................................... 52 Safe Harbor Stipulation ..................................................................................................................................... 53 Language Assistance Measures ......................................................................................................................... 54 Staff Training ..................................................................................................................................................... 54 LEP Notifications ............................................................................................................................................... 55 Monitoring and Updating to LEP Plan ............................................................................................................... 55 Dissemination of the APT Limited English Proficiency Plan .............................................................................. 56 LEP Complain Processing ................................................................................................................................... 56 Title VI Program Checklist for All Grantees ....................................................................................................... 59 AUGUSTA-RICHMOND COUNTY, GEORGIA ..................................................................................... 106 A. Staff Composition and Program Administration .................................................................................... 106 B. Complaint Procedure .............................................................................................................................. 106 C. Training .................................................................................................................................................. 106 A. Public Involvement ................................................................................................................................ 107 AUGUSTA-RICHMOND COUNTY, GEORGIA Title VI Compliance Questionnaire for Planning Organizations................................................................................................................................................. 110 A. Staff Composition and Program Administration .................................................................................... 110 B. Complaint Procedure .............................................................................................................................. 110 C. Training .................................................................................................................................................. 110 A. Public Involvement ................................................................................................................................ 111 B. Hearings .................................................................................................................................................. 111 C. Procurement of Contracts ....................................................................................................................... 112 D. Environmental Impact ............................................................................................................................ 112 LIST OF FIGURES Figure 1: Minority Population - Hispanic ....................................................................................................... 16 Figure 2: Elderly Population .......................................................................................................................... 17 Figure 3: Transit and Population Density ...................................................................................................... 18 Figure 4: Transit and Household Density ...................................................................................................... 19 Figure 5: Transit and 2015 Employment Density .......................................................................................... 20 Figure 6: Transit and Zero Car Household ..................................................................................................... 21 Figure 7: Limited English Proficiency ............................................................................................................ 22 LIST OF TABLES Table 1: ARTS MPO Population: 2010 to ACS Five Year Estimate (2011-2015) ............................................ 13 Table 2 : Hispanic Population in ARTS ........................................................................................................... 14 Table 3: ARTS Population by Age and Gender .............................................................................................. 23 Table 4: Target Area Population Composition: 2010 to ACS Five Year Estimates (2009-2013) and (2011- 2015) ............................................................................................................................................................. 23 Table 5: Countywide Location, Gender, and Age: 2010 to ACS Five Year Estimate (2009-2013) to (2011- 2015) ............................................................................................................................................................. 24 4 | P a g e Table 6: Benefits and Burdens Based on LRTP 2040 ..................................................................................... 26 Table 7: Expected Revenue and Costs .......................................................................................................... 27 Table 8: ARTS LRTP Project Measures ........................................................................................................... 28 Table 9: ARTS Committee Demographics ..................................................................................................... 31 Table 10: ARTS Public Review/ Comment Meeting Venues ......................................................................... 34 Table 11: Public Participation Schedule – FY 2015 - 2018 TIP ......................... Error! Bookmark not defined. Table 12: Countywide LEP Population in ARTS MPO area ............................................................................ 52 LIST OF APPENDIXS A. Title VI Program Checklist for All Grants…………………………………………………………………………………….. B. Title VI Program Checklist for Recipients Serving Urbanized Areas with Populations of 200,000 People or greater……………………………………………………………………………………………………………………………. C. FTA Fiscal Year 2017 Certification and Assurances Federal Fiscal Year 2017 Certifications and Assurances for Federal Transit Administration Assistance Program……………………………………………………………….53 D. MPO Certification…………………………………………………………………………………………………………………………………….. E. Augusta Public Transit (APT) Title VI Public Complaint Process………………………………………….....................46 F. Augusta Public Transit Fare/Service Change Policy and Procedures…………………………………………………………… G. Augusta Public Transit Demographic Charts…………………………………………………………………………………………….. H. Augusta Public Transit Route Maps ………………………………………………………………………………………………………46 I. Augusta Public Transit System Map Spanish Panel………………………………………………………………………………. L. Public Participation Plan ……………………………………..………………………………………………………….......................49 M. Public Meeting Notices 2016-2018……………………………………………………………………………………………………….60 O. Title VI Assurance Clause………………………………………………………………………………………………….......................72 5 | P a g e TITLE VI FEDERAL TRANSIT ADMINISTRATION COMPLIANCE AND IMPLEMENTATION METROPOLITAN TRANSPORTATION PLANNING AUGUSTA PLANNING AND DEVELOPMENT DEPARTMENT On behalf of AUGUSTA REGIONAL TRANSPORTATION STUDY (ARTS) 6 | P a g e 7 | P a g e Title VI Civil Rights 1964 Program Pursuant to Federal Regulations of U.S. Department of Transportation Title VI Policy Statement Title VI Civil Rights of 1964 states that “No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.” Title VI bars intentional discrimination as well as unintended discrimination impact (i.e., a neutral policy or practice that has a disparate impact on protected groups). Governing Agency Augusta Georgia, as a recipient of federal funds from the U.S. Department of Transportation under the Federal Transit Administration (FTA) and Federal Highway Administration (FHWA) is required to comply with, to implement the U.S. Department of Transportation Title VI regulations (49 CFR part 21) and guidelines as a recipient of FTA and FHWA federal‐aid funds in accordance with Circular FTA C 4702.1 B issued October 1, 2012. The City of Augusta is the designated recipient of FTA federal funding for public transportation service and operations provided by Augusta Public Transit Department. The City of Augusta GA through the Augusta Planning and Development Department (APDD) in partnership with Aiken County Planning and Development Department function as the Metropolitan Planning Organization (“MPO”). The Augusta Regional Transportation Study (“ARTS”) is the MPO serving the Augusta‐Richmond, GA and Aiken, SC Metropolitan Area including all of Richmond County, the urbanized area in Columbia, Co. GA; Edgefield and Aiken Co. South Carolina including Cities of Aiken, North Augusta, New Ellenton and Burnettown in South Carolina. This governing policy and procedures encompass the administration, operations, and implementation of metropolitan transportation planning, public transportation service, projects, plans, programs and construction of transportation infrastructure funded in part or wholly funded with federal funds undertaken within and/or by Augusta, Georgia through the Augusta Planning and Development Department, the Augusta Public Transit Department, and the Augusta Engineering Department. Title VI Statement of Policy Augusta, Georgia is committed to a policy of non‐discrimination in its operations, including its responsibilities under Title VI of the Civil Rights Act of 1964. As a result, Augusta, Georgia will utilize its best efforts to assure that no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program that receives federal funds and its related benefits. Objectives Towards this end, it is Augusta, Georgia’s objective to: 1. Ensure that the level and quality of services under any program that receives federal funds are provided without regard to race, color, or national origin; 2. Identify and address, as appropriate, disproportionately high and adverse human health and environmental effects, including social and economic effects, of programs and activities on minority populations and low‐income populations; 8 | P a g e 3. Promote the full and fair participation of all affected populations in transportation planning and program decision making; 4. Prevent the denial, reduction, or delay in benefits related to programs and activities that benefit Environmental Justice populations including but not limited to minority populations and low‐income populations; 5. Ensure meaningful access to programs and activities by persons with limited English proficiency. Responsibility All Directors, managers, supervisors, and employees share in the responsibility of making Augusta, Georgia’s Title VI Program a success. Augusta, Georgia will ensure that third party contractors and/or sub‐ recipients receiving federal funds shall adhere to and implement this policy to the fullest extent possible. Any complaints or questions regarding Augusta, Georgia’s Title VI Program should be directed to the Augusta, Georgia Administrator’s Office at (706) 821‐2400; 535 Telfair Street, Suite 910 Augusta, Georgia 30901. Notice to Public: Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, or national origin in programs and activities receiving federal financial assistance (42 U.S.C. Section 2000d). Augusta, Georgia is committed to a policy of non‐discrimination in its operations, including the responsibilities of the Augusta Planning and Development Department to facilitate and implement federal regulations relative the Metropolitan Transportation Planning process in the support of the Augusta Regional Transportation Study – MPO to develop the Long Range Transportation Plan, Transportation Improvement Program and other required plans and program; and operations, including the responsibilities of the Augusta Public Transit. If you believe you have been subjected to discrimination in any Augusta, Georgia service, program or activity receiving federal financial assistance, you may file a Complaint in the Augusta, Georgia Administrator’s Office (Title VI Coordinator) at (706) 821‐2400; 535 Telfair Street, Suite 910 Augusta, GA 30901; the Augusta Planning and Development Department at (706) 821‐1796, 535 Telfair Street, Suite 300 Augusta, GA 30901; or with the Augusta Public Transit Department, 1535 Fenwick Street, Augusta Georgia 30904. Any Complaint or question regarding Augusta, Georgia’s Title VI Program will be directed to the Office of the Administrator. Title VI Notification Procedures Augusta, Georgia, as a condition for receiving financial assistance from the Federal Transportation Administration (FTA) and Federal Highway Administration (FHWA), ensures that: 1. Augusta, Georgia will compile, maintain, and timely submit Title VI information required by the FTA and FHWA, copies of which will be available to the general public. 2. Augusta, Georgia makes it known to the public that any person or persons alleging discrimination on the basis of race, color, or national origin as regards the provision of transportation services and transit related benefits may file a Complaint in the Office of the Administrator of Augusta, Georgia, with the Augusta Planning and Development Department, the Augusta Public Transit Department, 9 | P a g e or the Federal Transit Administration – Region IV. Any complaint or questions regarding Augusta’s Title VI Program will be directed to the Office of the Administrator of Augusta, Georgia. 3. Informal Compliant ‐ Any member of the general public who feels that his or her rights under Title VI of the Civil Rights Act of 1964 have been violated in any manner may first speak informally with the Administrator of Augusta, Georgia or her/his designated representative in order to see if the matter can be resolved informally. The Administrator or her/his designated representative will investigate the complaint and make a determination on its merits. Complaining parties will receive notification of the determination of the Administrator. As pertaining to public transit services and operations of the Augusta Public Transit Department and/or any sub‐recipient of federal funds, all complaints whether informal or formal are referred to the Office of Administrator and/or designated representative. 4. Formal Compliant ‐ Any complaining individual who does not feel that his or her concerns have been resolved informally may then file a formal written complaint in the Office of the Administrator, 535 Telfair St., Suite 910 Augusta, GA 30901, phone (706) 821‐2400. A Formal Complaint should be submitted no later than thirty (30) days from the date of the last alleged discriminatory act. With regard to public transit services and operations of the Augusta Public Transit Department and/or any sub‐recipient of federal funds, all complaints whether informal or formal are referred to the Office of Administrator of Augusta, Georgia or her/his designated representative. The Office of the Administrator of Augusta, Georgia (Title VI Coordinator) or his or her designated representative will set a mutually agreed‐upon time and place for the review process with the complaining individual or their representatives within thirty (30) working days of filing the complaint. The complainant may submit documents or other information to be included with the record and considered in the review process. The complainant will generally be issued a letter of findings and recommendations from the Office of the Administrators within forty‐five (45) working days after filing a formal complaint. If additional time is required to investigate the complaint, then all parties will be notified by the Administrator’s Office. Individuals may withdraw their formal grievance and decide to seek mediation or an informal resolution at any point in the compliant process. Procedures to correct any deficiencies found through the complaint will be initiated within a forty‐ five (45) day period from the issuance of the final findings of the Administrator. If no deficiencies are found to exist as a result of the complaint, a written response will be sent to the complainant within fifteen (15) working days from the completed investigation, detailing the investigation and the results of that investigation. Any complainant not satisfied with the results of the investigation may further appeal his or her complaint to the offices of the Federal Transit Administration, Regional Civil Rights Office, 230 Peachtree St., NW, Suite 800, Atlanta, GA 30303. 5. Augusta, Georgia, through the Augusta Planning and Development (APDD) and Augusta Public Transit Department, will notify the general public of its Title VI responsibilities by posting this statement on the physical office bulletin board, Public Transit terminal, transit terminal office and web sites. The statement will be posted to meet requirements of individuals within the minority populations as well as persons with limited English proficiency. This notice and complete contents of this program are available at the following locations: • The Office of Administrator • The Augusta Planning and Development Department • The Augusta Public Transit Department 10 | P a g e • The Augusta Human Resource Department • Office of Equal Employment Opportunity of Augusta, Georgia • Augusta Public Transit Department website • ARTS web site • Aiken County Website • Aiken County Planning Department 11 | P a g e Title VI program Compliance and Implementation Introduction The Civil Rights Act of 1964 and the Fourteenth Amendment of the constitution ensures that there is no discrimination due to race, color, and national origin. The Civil Rights Act “prohibits discrimination by recipients of Federal financial assistance on the basis of race, color and national origin, including matters related to language access for limited English proficient (LEP) Persons.” These classes of individual are protected. Regulations The ever changing landscape of Federal policies plays important roles influencing state and regional transportation planning. Since the conception of the Federal Aid Road Act in 1916 and every other federal transportation policy since the past century, new laws continue to influence state and regional transportation planning decisions. Some of the more recent acts include: Intermodal Surface Transportation and Efficiency Act of 1991 (ISTEA) Transportation Equity Act of 21st Century of 1994 (TEA-21) Safe, Accountable, Flexible, Efficient Transportation Equity Act: A legacy for Users of 2005 (SAFETEA- LU) The Moving Ahead for Progress in the 21st Century Act of 2012 (MAP-21) Of those listed above, Federal Transit Administration continues to enforce SAFETY‐LU for projects funded in Fiscal Year 2012 and previous years that are still not completed. All of these are also reflected in Georgia Department of Transportations’ (GDOT) Statewide Transportation Improvement Program (STIP) for fiscal year 2014 – 2017. Both GDOT and ARTS MPO are subject to FHWA and FTA regulations; ARTS MPO is further required to meet their certification review process. The ARTS MPO transportation planning process seeks to promote a fair transportation planning process while meeting state and federal requirements required by Title VI legislation. Development and Update ARTS Title VI is created through extensive research of regional transportation planning activities, documentations, and public participation. Transportation Improvement Program (TIP), Unified Planning Work Program (UPWP), Long Range Transportation Plan (LRTP), and other planning documents are investigated in conjunction with demographic data provided by the U.S. Census. ARTS Title VI is updated periodically in relationship to revisions of regional transportation planning practices. Input from minorities, residents, and businesses are always welcomed and detail reports are compiled when developing and updating the ARTS Title VI. The ARTS Public Participation Plan is included in the ARTS Title VI. 12 | P a g e Augusta Regional Transportation Study (ARTS) Metropolitan Planning Organization (MPO) Implementation Overview and Objectives To implement the required federal guidelines, ARTS conducted extensive research of regional transportation planning activities, reports, and public participation. Transportation Improvement Program (TIP), Unified Planning Work Program (UPWP), Long Range Transportation Plan (LRTP), and other planning documents are investigated in conjunction with demographic data provided by the U.S. Census. These documents are updated periodically in relationship to revisions of regional transportation planning practices. Input from minority populations, residents, and businesses are documented as part of the public participation process. The ARTS Title VI Program procedure is supplemented by implementation of the Public Participation Plan which is included in this document. Analysis Method ARTS uses the following terms and definitions for specific concepts in regional planning necessary to meet federal Title VI regulations. These terms and analytical concepts include: 1. Minority Population – Any readily identifiable groups of minority persons who live in geographic proximity, and if circumstances warrant, geographically dispersed/transient persons who will be similarly affected by a proposed USDOT program, policy or activity. 2. Low-Income Population – Any readily identifiable groups of low-income person who live in geographic proximity, and if circumstances warrant, geographically dispersed/transient persons who will be similarly affected by a proposed USDOT program, policy or activity. 3. Elderly Population – People 65 years and older. 4. Children – People 16 years and younger. 5. Disproportionately high and adverse effect on Minority and Low-Income Population – Adverse Effect that is primarily on a minority and/or low-income population or they suffer a great adverse effect than non-minority and/or non-low-income population. 6. Benefits – For specific project, corridor or sub-area, benefits are listed in the purpose and needs statement. How the Long Range Transportation Plan and Transportation Improvement Program promotes safety, mobility, economic productivity, human and natural environment and other goals identified in the local plans for all population served by the transportation agency. Evaluation is based on: 1. Identification of impacts 2. Quantitative and qualitative tests on positive and negative impacts ARTS MPO Approach ARTS MPO Long Range Transportation Plan (LRTP) and the Transportation Improvement Program (TIP) institute certain principles to address Title VI: Identify, address, and ensure there are no disproportionate or adverse impacts on regional demographics, especially minority and low-income populations. Promote and market full and fair participation by all residents and communities in the planning process. Assure benefits from federal transportation programs are received equally in the target population. ARTS methodology follows both FTA and FHWA for Title VI Analysis and does so for each individual census tract. 1. Analysis: Identify Target Population, burdens, and benefits and correlate them to one another 2. Plan: Present mitigation strategies for identified burdens and make Title VI recommendations 3. Public Involvement: Document Public participation methodologies used 4. Implementation: Evaluate the implementation of the Title VI process 13 | P a g e Planning Assessment ARTS MPO is a transparent government agency responsible for the transportation planning for the Augusta GA., ‐ Aiken, South Carolina Metropolitan Area. The entire planning process, research, and documentation for all ARTS plans – including but not limited to LRTP, UPWP, and TIP – are a matter of public record. Everyone is encouraged to participate in the region’s growing transportation network. Everyone is encouraged to participate in the region’s growing transportation network and no one is discriminated against. ARTS has also instituted their Environmental Justice Plan to ensure all manner of people regardless of their race, age, and national origin, income, mobility, are taken into great consideration when conducting any planning activity. Data Analysis ARTS Title VI data is collected from the US Decennial Census 2010 and American Community Survey 5-Year 2009-2013 and 2011-2015 estimates. Where census tracts split the boundary of the ARTS MPO region, a ratio of the data is taken based off of the proportion within the boundary. Demographic information within the ARTS MPO region is presented in Table 1: ARTS MPO Population and Table 2: Hispanic Population in ARTS. This population is also illustrated in figures 1 and 2, depicting their distribution throughout the ARTS MPO region. Table 1: ARTS MPO Population: 2010 to ACS Five Year Estimate (2011-2015) ARTS 2010 Threshold 2009-2013 Estimate Threshold 2011-2015 Estimates Threshold Total Population 436,719 100% 444,150 100% 527,869 100% Total Households 174,276 39.90% 184,388 41.51% 190,014 35.99% Total Minority 185,556 42.49% 177,972 40.07% 232,154 43.97% Total Hispanic 19,878 4.55% 20,667 4.65% 27,387 5.18% Total 65 and over 57,966 12.31% 481,752 12.64% 71,844 13.61% Total Low-Income 115,592 27.10% 119,173 27.54% 512,937 97.17 Total Zero Car 11,070 6.77% 4,656 2.52% 12,531 2.37% Sources: U.S. Decennial Census 2010, U.S. Census American Community Survey 5-year Estimate (2009-2013), U.S. Census 2011-2015 American Community Survey 5- year Estimates 14 | P a g e Table 2 : Hispanic Population in ARTS Table 2: Hispanic Population in ARTS: 2010 TO ACS Five Year Estimate (2011-2015) Race 2010 Percentage 2009-2013 Percentage 2011-2015 Percentage White 8,629 43.4% 10,533 50.97% 15,568 57.97% Black 1,847 9.3% 2,607 12.62% 2480 37.13% American Indian 226 1.1% 129 0.62% 238 0.23% Asian 95 0.5% 81 0.39% 33 2.29% Hawaiian 44 0.2% 4 0.02% 2 0.12% Other 6,947 34.9% 5,889 28.50% 7198 0.13% Two or More 2,090 10.5% 1,423 6.89% 1868 2.12% Total Population 19,878 100% 20,667 100.00% 27,387 100.00% Sources: U.S. Decennial Census 2010, U.S Census American Community Survey, 5-Year Estimates, (2009-2013) and (2011-2015). Minority population accounts for more than 43.97% of total population within the MPO area while non- minority population accounts for under 56.03%. Majority of the African American and Hispanics are found in Richmond County Georgia and Aiken County South Carolina. Columbia County Georgia has majority of the Asian population. Majority of the population whose income is below the 150% poverty level are also found in both Richmond County Georgia and Aiken County South Carolina as shown in Figure 5. Figure 6 presents the distribution of elderly within the MPO boundary, with majority of them being located in Aiken South Carolina. ARTS racial diversity is found mainly in the urban cores of Aiken and Augusta. The following two maps demonstrate both the racial and Hispanic populations centered on the urban cores of the two major cities within the MPO boundary. Hispanic demographic is a compilation of all races, this is why Fort Gordon is illustrated as having a high Hispanic population simply because it includes all race demographics. ARTS demographics is predominantly of minorities with very few census tracts containing the white majority, mainly those located in Columbia and Aiken Counties. Augusta Public Transit and Best Friends Express routes are planned to ensure all racial and Hispanic demographics has access to their services figures 3-6. While density plays no part in Title VI, it provides some information on how public transit is planned within the MPO. Population, Employment and Occupied Housing Density analysis of the ARTS region represented in maps 3 through 6 further illustrate the influence urban cores in the MPO has on the area. As sprawl continues to be the dominating land development pattern in all four counties of ARTS, density based on all three classifications continues to decline. The maximum true density (Dwelling Units per Acre) in the ARTS MPO is 3.01, based on census tract based analysis. This also holds true for households with one or no vehicles as shown on figure 6. In order to ensure ridership, reduce traffic and congestion and reach the maximum number of people possible, public transit routes are organized in such a way they reach the high density areas. English is the prevailing language in ARTS. There are only a very few census tracts which have populations that speak languages other than English. A maximum of 3% of the population in specific census tracts within ARTS speak language other than English. These and other census tracts with less than 3% English speaking population are considered Limited English Proficiency population for the ARTS MPO area and are depicted on figure 7. The Limited English Proficiency population is reflective of the Hispanic population as many of them are in Aiken and Columbia County and very few in Richmond County. Para-transit service in Columbia and Richmond County is a valuable resource provided to residents within and outside ARTS MPO area. Columbia County Public Transit operates Monday through Friday and provides curb- to-curb services for all Columbia County residents. Richmond County Transit provides the same services for all 15 | P a g e of Richmond County residents. Like Augusta Public Transit and Best Friends Express services are paid by per fair, so are the para-transit services offered by Columbia County Public Transit and Richmond County Transit. 16 | P a g e Fi g u r e 1: M i n o r i t y P o p u l a t i o n - Hi s p a n i c 17 | P a g e Fi g u r e 2: E l d e r l y P o p u l a t i o n 18 | P a g e Fi g u r e 3: T r a n s i t a n d P o p u l a t i o n D e n s i t y 19 | P a g e Fi g u r e 4: T r a n s i t a n d H o u s e h o l d D e n s i t y 20 | P a g e Fi g u r e 5: T r a n s i t a n d 2 0 1 5 E m p l o y m e n t D e n s i t y 21 | P a g e Fi g u r e 6: T r a n s i t a n d Z e r o C a r H o u s e h o l d 22 | P a g e Fi g u r e 7: L i m i t e d E n g l i s h P r o f i c i e n c y 23 | P a g e Demographic and Low-Income Analysis Data for the demographics and low-income analysis – Table 3 - 5 – is derived from the U.S. Decennial Census 2010 and American Community Survey, 5-Year Estimates, for 2009-2013, and 2011-2015. Table 3: ARTS Population by Age and Gender 2010 Percentage 2009-2013 Estimate Percentage 2011-2015 Estimates Percentage Total Population 436,719 100% 444,150 100% 527,869 100% Age Under 5 30,067 7% 30,451 7% 33,978 6% 5 to 19 91,931 21% 91,300 21% 122,941 23% 20 to 64 260,966 60% 266,266 60% 315,774 60% 65 and over 53,755 12% 56,133 13% 71,844 14% Gender Male 211,147 48% 215,318 48% 270,453 51% Female 225,573 52% 228,833 52% 257,416 49% Source: U.S. Decennial Census 2010, U.S. Census American Community Survey 5-year Estimate (2009-2013), U.S. Census 2015 American Community Survey 5- year Estimates The maps also documents that there are no disproportionately high and adverse effects in the area. Communities are very cohesive where many elderlies do not have vehicles yet are taking into great consideration when for any transportation projects in their area. While some areas may perceive some demographic and economic segregation, these area are part of major transportation improvement projects and have access to paratransit services. Table 4: Target Area Population Composition: 2010 to ACS Five Year Estimates (2009- 2013) and (2011-2015) 2010 In MPO Percentage in MPO Four Counties Percentage White 251,163 57.8% 301,773 58.98% Black 155,777 35.7% 176,456 34.49% American Indian 1,537 0.4% 1,827 0.36% Asian 9,183 2.1% 9,516 1.86% Hawaiian 633 0.1% 673 0.13% Other Race 7,619 1.7% 9,279 1.81% Two or More Races 10,808 2.5% 12,162 2.38% Total Hispanic* 1,878 4.55% 23,620 4.62% Total Population 436,719 100.00% 511,686 100.00% 2009-2013 Estimates In MPO Percentage in MPO Four Counties Percentage White 245,511 55.28% 293,049 56.61% Black 157,260 35.41% 177,444 34.28% American Indian 958 0.22% 1,198 0.23% Asian 9,681 2.18% 9,971 1.93% Hawaiian 524 0.12% 524 0.10% Other 569 0.13% 25,043 4.84% Two or More 8,979 2.02% 9,868 1.91% Hispanic or Latino 20,667 4.65% 605 0.12% Total Population 444,150 100.00% 517,702 100.00% 2011-2015 Estimates In MPO Percentage in MPO Four Counties Percentage White 295,715 59.09% 296,776 56.65% 24 | P a g e 2010 In MPO Percentage in MPO Four Counties Percentage Black 180,860 36.14% 178,416 34.06% American Indian 1,278 0.26% 1,550 0.30% Asian 10,233 2.04% 10,171 1.94% Hawaiian 530 0.11% 437 0.08% Other 997 0.20% 941 0.18% Two or More 10,869 2.17% 9,970 1.90% Hispanic or Latino 23,620 4.51% 25,576 4.88% Total Population 524,102 100.00% 523,837 100% Sources: U.S. Decennial Census 2010, U.S. Census American Community Survey 5-year Estimate (2011-2013), U.S. Census 2015 American Community Survey 5- year Estimates Table 5: Countywide Location, Gender, and Age: 2010 to ACS Five Year Estimate (2009-2013) to (2011-2015) Census 2010 2009-2013 Estimates 2011-2015 Estimates Columbia Richmond Aiken Edgefield Columbia Richmond Aiken Edgefield Columbia Richmond Aiken Edgefield *Urban 74% 92% 61% 21% 84% 91% 63% 27% 84% 91% 63% 27% *Rural 26% 8% 39% 79% 16% 9% 37% 73% 16% 9% 37% 73% Male 49% 48% 48% 53% 49% 48% 48% 54% 52% 51% 52% 51% Under 5 7% 7% 7% 6% 7% 8% 7% 4% 8% 7% 6% 4% Children 5 - 17 24% 21% 21% 18% 21% 18% 17% 15% 21% 25% 20% 18% Adults 18 - 64 62% 63% 61% 68% 62% 64% 62% 69% 61% 59% 58% 66% Seniors 65+ 7% 9% 11% 8% 10% 10% 15% 11% 11% 9% 16% 13% Female 51% 52% 52% 47% 51% 52% 52% 46% 49% 48% 48% 49% Under 5 6% 7% 6% 6% 6% 7% 6% 6% 7% 7.04% 6% 5% Children 5 - 17 22% 19% 19% 19% 19% 16% 16% 17% 18% 16.00% 18% 18% Adults 18 - 64 63% 62% 61% 62% 63% 64% 61% 61% 61% 63.38% 58% 59% Seniors 65+ 9% 13% 15% 14% 12% 13% 17% 17% 14% 13.59% 18% 18% Source: Urban and Rural Designation as Percentage of Total Population taken from 2010 Decennial Census, US Census Bureau, American Community Survey, 5-Year Estimates, 2009-2013, U.S. Census 2011-2015 American Community Survey 5- year Estimates 25 | P a g e Needs Assessment ARTS Low-Income Transportation needs include the following: 1. Public Transit in ARTS has developed incrementally and expanded upon with very little visionary planning, leaving some areas distant from any access or availability. Bus stops are located at inconvenient spots along major arterial and collector roads away from neighborhood, commercial, or residential centers. Recreation centers, parks, shopping venues, and employment centers are outside any transit stops. Transit ridership has declined due to improved traffic management, moreover, lack of awareness of transit availability. 2. Employers, Neighborhood Organizations, Civic Leaders, and others require incentives to assist in transportation improvements. Presenting to local speaker bureaus, civic leagues, neighborhood organizations and churches while gathering information from them. Publicizing all research, documents, plans, and projects through city webpage as well as independent transportation planning web portal. Creating public and private partnerships with local stakeholders, organizations, and communities. 3. Alternative transportation is available in the ARTS region but coverage is limited Pedestrian safety improvements continues to expand throughout the area but many neighborhoods lack walkability 26 | P a g e Benefits and Burdens The ARTS provides a brief description of possible benefits, burdens and mitigation strategies in the following table. Table 6: Benefits and Burdens Based on LRTP 2040 Project Type Benefit Burden Mitigation New road Enhance travel conditions Increased noise pollution, effects existing neighborhoods Design ROW standards for minimum impact Complete Street Policy Provides alternative routes, and reduces traffic on major streets Construction delays in existing neighborhoods Context sensitive design in neighborhoods Local road improvements Promote system preservation Diverts traffic during construction causing heavy traffic and dangerous conditions on local streets Build curbs and sidewalks rather than shoulders Improve safety and travel conditions Fixed route service Extend accessibility to transit in EJ population Reliable financial / funding resource Improve transit frequency when possible Reduce reliance on motor vehicles and maintain air quality Increase mobility to EJ population Install bus shelters that comply with ADA policy Para Transit/Rural Transportation Provides service for people with mobility limitations Problems with ride reservation and cancelation Provide appropriate training and improve reservation policy Service provided county wide including outside target area Riders are sensitive to driver's comments and behavior Pedestrian Improvements Improve safety and alternative modes of transportation Complete Streets Policy Source: ARTS Benefits and Burdens impact on Title VI Target Population ARTS LRTP is financially constrained as required by state and federal regulations. Table 7 shows expected revenue and costs based on the previous LRTP’s three tier Financial Plan for the state of Georgia and South Carolina. 27 | P a g e Table 7: Expected Revenue and Costs Georgia Time Period/ Tier Projected Revenues Year-of-Expenditure Dollars Revenues Expenditures Remaining Revenues FY 2018 to FY 2021 $245,069, 185 $137,036,837 $108,032,348 FY 2019 to FY 2029 $632, 148,697 $563,210, 172 $68,938,525 FY 2030 to FY 2040 $693, 547, 080 $577,840, 196 $115,706, 884 Total $1,570,764,962 $1, 278,087, 205 $292, 677,757 South Carolina Time Period/ Tier Projected Revenues Year-of-Expenditure Dollars Revenues Expenditures Remaining Revenues FY 2015 to FY 2018 $75,356, 742 $70,048, 760 $5,307,982 FY 2019 to FY 2029 $112,382, 758 $108, 634, 562 $3,748, 196 FY 2030 to FY 2040 $133, 925, 058 $131, 158, 521 $2,766,537 Total $321, 664, 558 $309, 841, 843 $11,822,715 Total ARTS $1, 892, 429, 520 $1, 587, 929, 047 $304,500,473 Source: ARTS Transportation Vision 2040, Chapter 7 Financial Plan, 2015 The ARTS LRTP 2040 Recommendations including the Transportation Improvement Programs, contained within the plan are used to evaluate the benefits and burdens and the impact it has on the target population. It is the impact of specific projects and plans that will determine any disproportionate adverse impacts on the ARTS population along with assessing the benefits have been distributed evenly. Measures of LRTP 2040 The following are ARTS measures used to evaluate a projects impact on target and non-target areas. Implementation of the recommendations in the LRTP and specific TIP projects are not evaluated, only the resulting benefits and burdens. Highway and Freeway in EJ target and non-target areas Local Roads in EJ target and non-target areas Pedestrian Improvements in EJ target and non-target areas Public Transit in EJ target and non-target areas Measures Applied to LRTP 2040 ARTS LRTP 2040 is a bi-state plan providing planning, financial, and physical resources to four counties and assisting them in their efforts to ensure all residents have access to the same transportation services. Title VI Analysis is for all four counties within the MPO’s jurisdiction and is based on the measures listed above. The following table documents the funding allocation based on the same measures: 28 | P a g e Table 8: ARTS LRTP Project Measures Expenditures by Type Tier 1 FY 2015-2018 Tier 2 FY 2019-2029 Tier 3 FY 2030-2040 Total Widening $71,649,233 $314,651,256 $401,161,430 $787,461,919 49.8% Bridge $18,193,840 $86,631,662 $0 $104,825,502 6.6% New Facilities and Extensions $0 $0 $11,206,005 $11,206,005 0.7% Operational, Median, and Corridor Improvements $40,689,705 $172,052,110 $87,750,430 $300,492,245 19.0% Intersection and Safety $35,009,127 $16,463,566 $13,338,787 $64,811,480 4.1% Bicycle and Pedestrian $3,445,326 $22,343,521 $30,855,698 $56,644,546 3.6% Railroad Crossing $0 $82,306 $0 $82,306 0.0% Public Transit $33,570,738 $56,267,853 $62,776,263 $152,614,854 9.6% Park and Ride $0 $0 $2,880,701 $2,880,701 0.2% ATMS and ITS $0 $4,953,158 $12,003,510 $16,956,669 1.1% Maintenance and Operations $45,855,500 $2,991,000 $35,657,250 $84,503,750 5.3% Total $248,413,469 $676,436,432 $657,630,074 $1,582,479,975 100.0% Source: ARTS Transportation Vision 2040, Chapter 7 Financial Plan, 2015 Highway and Freeway Analysis New construction and future improvements to both the I-20 and I-520 will help all residents within the MPO area as well as those outside. Enhancements to I-520 with the assistance of Federal funds will assist in developing a stronger link to minorities and low-income people living in southern portions of Richmond County. Future HOV lanes, additional lanes and access points to the highways and freeways will help improve vehicular circulation and make local roads safer for pedestrians and non-commuting travelers. This will also reduce travel time through improved traffic conditions along federal highways for distance commuters between Columbia and Atlanta, while simultaneously refining linkages between Aiken and Richmond County, and improving access to major employers and healthcare in the region. Local Roads Analysis Maintenance, expansion, and creation of new local roads will benefit minorities and low-income residents throughout the ARTS area providing better access to alternative travel routes, improved traffic conditions, and reduced travel time. People living in west Columbia County outside the MPO boundary will be able to drive into the urban areas of Columbia County in less time than before improvements were made to local roads. Currently, people living outside Columbia County’s portion of ARTS must travel fifteen miles to access government facilities, central business district, and other urban amenities. People living in Aiken County outside the ARTS must travel even further – average of 20 miles – to access the government and business facilities of North Augusta and Augusta. People in Richmond County are able to access a variety of alternative and improved local routes and reduced congestion within the County while also accessing surrounding counties in less time. Improvements to local roads in these counties will facilitate better access for minorities and low-income people who live outside the ARTS. 29 | P a g e Pedestrian Analysis ARTS Bicycle and Pedestrian Plan as part of the Long Range Transportation Plan documents the various pedestrian oriented transportation developments occurring throughout the area. Many residents of all races, age, income, and ability now have access to greater avenues for walking, cycling, and recreation. Aiken County continues to promote Safety Routes to School by expanding it to other schools throughout the County, while Augusta promotes its Age-Friendly designation by GA AARP through walkability surveys in neighborhoods throughout the County. Columbia County is ensuring pedestrian safety by insisting on sidewalks in any new construction and road improvement projects. Public Transit Analysis Best Friends Express in Aiken County, South Carolina and Augusta Public Transit in Richmond County, Georgia continue to provide public transportation for residents throughout their area. Both constantly seek new opportunities to expand their service to other minority and low-income neighborhoods so even more people may have access to public transportation. Columbia County continues to promote their non-fixed route service through marketing, where people of all income levels can make reservations from the comfort of their home and be delivered to the destination of their choosing. Refer to the August Public Transportation Title VI Program for more detail information on the local public transportation. Key Findings ARTS continued efforts to ensure there is no discrimination within its planning area are based on some of the findings based on the analysis presented. The Long Range Transportation Plan various modes are documented below. 1. The highway system consisting of I-520 and I-20 which bisect the counties in the region primarily between Columbia and Richmond County in Georgia and Aiken County in South Carolina, benefits all four counties areas. Minority and low-income populations are located outside each of the four counties urban cores but all within the ARTS boundary. Age and racial demographics is equally distributed throughout the metropolitan area. Constant maintenance, improvements and expansion of the two highways is critical for the ARTS MPO area. Each of the counties are anticipating population and employment growth while more and more commuters continue to travel along these two highways. Addition of HOV lanes, expansion of existing system, instillation of additional access point, and other necessary improvements to the highway network will provide greater safety for elderly and slow drivers while allowing others to travel more freely. 2. Public transportation focus primarily on the ARTS areas and are always attempting to expand into others minority and low-income neighborhoods. Public Transit fiscal costs accounted for only 7% in the ARTS LRTP 2035 Plan. Richmond County’s 9 fixed bus routes and Aiken County’s 3 fixed-bus routes continue to provide minority and low-income residents with the public transit needs while seeking to expand into other neighborhoods. Columbia County’s rural transportation on-demand route currently is not assisted by the ARTS, it is a self- sustaining system implemented by the county as an independent means to addressing their population. In Richmond County, public transportation providers are planning to expand their marketing initiatives in an effort to increase ridership and will eventually be linked to park and ride facilities throughout the ARTS area. 30 | P a g e Complaints and Compliance Review Currently there are no complaints and/or lawsuits file with either the ARTS, Augusta Public Transit or Best Friends Express. All complaints and lawsuits are matter of public record and none are found nor are any currently filed. ARTS has not been subject to any civil rights compliance reviews. Public Involvement Input from the public is an important part of the ARTS’ transportation planning process. Transportation presentations to local neighborhood organizations, speaker bureaus, and other community venues, the ARTS staff have collected a wide range of information from the public. ARTS has acquired online pooling to collect information from the public. This has been instrumental in collecting and compiling data at public meetings highlighting transportation issues to be addressed in the Long Range Transportation Plan. Findings from these numerous grassroots public participation events will be documented and incorporated into the ARTS Title VI Plan. ARTS Committee Involvement The ARTS is composed of four committees: Test Network Sub-Committee (TNSC), Citizen Advisory Committee (CAC), Technical Coordinating Committee (TCC) and Policy Committee (PC). The TNSC is composed of transportation planning professionals and engineers in ARTS MPO brings technical matters to the TCC. The CAC and TCC evaluate plans, programs, and initiatives presented to them by ARTS staff and make their recommendations to the PC. The PC is the governing body of ARTS and votes on whether to approve or reject such plans, programs and recommendations. 31 | P a g e Table 9: ARTS Committee Demographics Committee Demographic Count Technical Coordinating Committee White, Male 15 Black, Male 3 White, Female 2 Black, Female 0 Other, Female 0 Total 22 Citizens Advisory Committee White, Male 4 Black, Male 1 White, Female Vacant Black, Female 1 Other, Male 1 Hispanic, Male 1 Total 7 Committee Demographic Count Policy Committee White, Male 13 Black, Male 1 White, Female 1 Black, Female Vacant Total 16 Committee Demographic Count Test Network Sub- Committee White, Male 9 White, Female 2 Black, Male 0 Black, Female 0 Vacant 1 Total 12 Source: ARTS The Citizens Advisory Committee (CAC) consists of twelve local citizens appointed by the governing body of each jurisdiction. Richmond, Columbia, and Aiken County all have four members on the CAC. Each member represents the public and provides the public’s concerns on transportation issues. The TCC is comprised of key transportation personnel from the counties within ARTS and it also provides recommendations to the PC. FHWA, DOT, Lower Savannah Council of Government and Central Savannah River Area Regional Commission are some of the non-voting members on both the CAC and TCC ensuring they are kept up-to-date with regional transportation issues. 32 | P a g e ARTS Committee Meetings for Fiscal Year 2018 to Present January 11, 2018 TCC Dec. 21, 2017 TNSC December 7, 2017 PC November 8, 2017 CAC October 12, 2017 TCC September 21, 2017 TNSC September 7, 2017 PC August 10, 2017 PC, TCC, CAC August 9, 2017 CAC July 13, 2017 TCC June 29, 2017 PC, TCC, CAC June 21, 2017 CAC June 14, 2017 TCC, TNSC December 22, 2016 TNSC September 22, 2017 TNSC November 9, 2016 CAC October 13, 2016 TCC September 1, 2016 PC August 10, 2016 CAC July 14, 2016 TCC June 23, 2016 TNSC June 2, 2016 PC Methodology The CAC works in conjunction with TCC reviewing various planning documents presented to them including but not limited to the Long Range Transportations Plan, Congestion Management Process, Unified Planning Work Program, and Title VI as well as any others prepared by ARTS. These documents are presented to them for comments and recommendations to the PC. ARTS is permitted sometimes to incorporate their comments into the plans, programs and initiatives before presenting to PC. Public involvement is conducted by the ARTS staff by attending civic organizations, neighborhood association meetings, and other community venues where the Long Range Transportation Plan and Transportation Improvement Programs are presented and all comments are welcome. At certain public meetings, wireless polling is conducted and results of the surveys are presented at the very same venues, showing each comment and input is taken seriously into the planning process. An adopted Public Participation Plan guides efforts to involve the public in ARTS planning process and to provide information about transportation planning activities. It includes notification procedures for public hearings and meetings, as well as public notification and information dissemination processes for specific ARTS products such as the Transportation Improvement Program. Public Participation Contacts A detail contact list is maintained by the ARTS for the entire area, consisting of neighborhood organizations, faith based organizations, stakeholders, public leaders, and many more. This list is used to keep people informed through the ARTS News Letter, make reservations for presentations, and gather information from an organized and structured public participation process. All meetings held by CAC, TCC, and PC are open to the public. The meetings agendas are posted online as well as distributed to interested citizens, neighborhood organizations, and stakeholders. 33 | P a g e Public notices are listed during the public involvement process for Long Range Transportation Plan, Transportation Improvement Plan, and Special Transportation Projects. Plan documents are placed in over thirty locations through the region for access to the public. These locations include public facilities, libraries, community centers, and government buildings. Public Notice Every public participation event from speaker bureaus to public meetings are posted on the website and distributed through flyers and bill drops inviting the public to attend a community meeting near them. The following is a list of locations reserved for public meetings and speaker bureaus, each encouraging the local residents and businesses to participate in the transportation planning process in their area. Notifications for all public events and community meetings including public hearings are conducted through written publications in The Augusta Chronicle, The Aiken Standard, Columbia County News Times as well as The Metro Courier and The Urban Pro Weekly. All information concerning ARTS is also made available through social media sites such as Facebook and Tweeter in conjunction with the city and ARTS independent webpages. Speaker Bureaus Trinity on the Hill Methodist Church Columbia County Exchange Club at Snelling Center Augusta Chamber of Commerce Advocacy Council Augusta Exchange Club at First Baptist Church Augusta Canal Authority at Enterprise Mill Aiken Chamber of Commerce Merchants Association of Columbia County Sierra Club at Unitarian Universalist Church Wheel Movement- Richmond County , GA Friends of Our Greenway-North Augusta, SC Augusta Public Transit Citizen Advisory Committee 34 | P a g e Table 10: ARTS Public Review/ Comment Meeting Venues Hephzibah City Hall Warren Road Community Center 2530 Highway 88 300 Warren Road Hephzibah, GA 30815 Augusta, GA 30907 Liberty Community Center Oak Point Community Center 1040 Newmantown Road 703 East Boundary Grovetown, GA 30813 Augusta, GA 30901 Sand Hills Community Center North Augusta Community Center 2540 Wheeler Road 495 Brookside Avenue Augusta, GA 30904 North Augusta, SC 29841 Carrie J. Mays Family Life Center Odell Weeks Activity Center 1014 Eleventh Avenue 1700 Whiskey Road Augusta, GA 30901 Aiken, SC 29803 First Baptist Church of Evans Smith Hazel Recreation Center 515 N. Belair Road 400 Kershaw Street NE Evans, GA 30809 Aiken, SC 29801 Evans Government Complex, Auditorium 630 Ronald Reagan Drive Evans, GA 30809 Augusta-Richmond County Municipal Building 535 Telfair Street, 1ST Floor Augusta, GA 30901 Aiken County Government Center 1930 University Pkwy, 1st Floor Aiken, SC 29801 Augusta Public Transit- Transfer Facility 1546 Broad Street Augusta, GA 30904 Documentation The ARTS Public Participation Plan located in the Attachment lists all the documentation strategies implemented by the MPO. All documents are a matter of public record and available on the city’s webpage as well as the independent ARTS webpage. ARTS publicizes seven (7) days prior to any meeting or action to any MPO Planning activities. 1. All ARTS meeting agendas are issued to all committee members, media outlets and other interested parties, agenda and meeting minutes. 2. All public meeting notices and notices or public review and comment periods. 3. The MPO will provide the media with information pertaining to the adoption, revision or amendment of all MPO plans. Marketing Strategies 1. Press Releases – Used to announce upcoming meetings and activities and to provide information on specific issues related to transportation planning. 2. Print Display Ads – Used to advertise public meetings and review and comment periods for transportation plans and projects. Display ads are published in area newspapers and distributed at public facilities throughout the ARTS area. 3. Direct Mailings – Used to advertise public meetings and review and comment periods for transportation plans and projects, or to provide information to a targeted area. 35 | P a g e 4. ARTS Newsletter – A quarterly publication used to provide information on transportation issues, projects, documents, contacts and resources. 5. ARTS Website – Used to display general information about ARTS, copies of major ARTS transportation documents, committee meeting schedules, agendas and minutes, project updates and the ARTS Newsletter. The website is also used to advertise public meetings and review and comment periods for transportation plans and projects. 6. Speaking Engagements – The MPO shall make staff available to speak to civic groups, neighborhood associations and other interested parties about ARTS transportation planning and projects. 7. ARTS Committee Meetings – The ARTS committee meetings will be a regularly-scheduled forum for the discussion of, and updates on regional transportation needs, plans, programs and activities. 8. ARTS Public Meetings – ARTS public meetings will be held in conjunction with the update of the LRTP and the TIP, and the development of any special studies related to regional transportation issues. 9. Comment Cards – Comment cards will be distributed at public meetings to obtain feedback on regional transportation needs, plans, programs and activities. 10. Surveys – Surveys will be used to obtain information from the general public and other stakeholders. 11. Visualization Techniques – The MPO will use GIS maps, sketches, drawings and similar tools at public meetings to both convey information and elicit public input about transportation plans and projects. Monitor of Sub-recipient Each jurisdiction within the ARTS boundary is encouraged to participate in federally funded programs dedicated to transportation. Furthermore, they are also subject to review by the MPOs for Title VI compliance, ensuring there is no discrimination. From Long Range Transportation Plan projects to Transportation Improvement Programs seeking federal and state funds, each jurisdiction must show Augusta Regional Transportation Study that they are not discriminating and the projects will ensure all burden and benefits are evenly distributed. ARTS Policy Council makes the decisions, taking into account public input from the Citizen Advisory Council and professional consultation from the Technical Coordinating Committee. These committees monitor all programs and projects for Title VI and all manner of transportation related projects, programs and policies. Minority Participation All planning activities conducted by ARTS relies heavily on public involvement, mainly from the minorities, neighborhood organizations, faith based centers, speaker bureaus and community meetings. Recent community meetings for the update to the Long Range Transportation Plan included minorities at every meeting voicing their support for the Augusta Public Transit and Best Friends Express, need for more routes, alternative means of public transportation such as light rail and many other views on particular road projects. The same input is gathered from speaker bureau meetings, community events such as the Jamestown Community Center monthly breakfast, and other events that occur throughout the ARTS region. ARTS/MPO – Monitor Report of Title VI Activities A close working relationship has been established between the Augusta Planning and Development Departme nt and Augusta Public Transit. The Augusta Public Transit Department does not maintain a planning staff of its own. The Augusta Planning & Development Department (APDD) provides public transportation planning and F TA grant administrative compliance assistance to Augusta Public Transit. It also allows the Augusta Planning & Development Department to coordinate the planning activities with the administration of the FTA grant progra m. For example, as part of the assistance provided to Augusta Public Transit in complying with FTA grant progr am requirements the APDD provides technical assistance needed to update Title VI submission assist with ADA compliance. 36 | P a g e The Augusta Planning & Development Department, recently, completed the data analysis update to monitor b enefits and burdens of the MPO transportation planning process and Augusta Public Transit’s service with resp ect to minority communities. Public Transportation services to these communities are evaluated by the followi ng service standards: Each census tract in the service area with a minority population that is equal to or more total percentage of all minorities in the service area is monitored; An inventory is made of the transit service provided to these areas; An assessment is made of the performance of each route operating in each minority area; Performance of service provided in minority area is compared to system policies standards. Information Dissemination An adopted Public Participation Plan guides efforts to involve the public in ARTS planning process and to provide information about transportation planning activities. It includes notification procedures for public hearing and meetings, as well as public notification and information dissemination processes for specific ARTS products such as the Transportation Improvement Program. In addition to the Public Participation Plan, the Citizen Advisory Committee (described in more detail below) has become an important mechanism for obtaining both citizen input and providing information to the public about current ARTS activities. Citizens Advisory Committee members have become proactive in encouraging public involvement in transportation planning. Members have begun distributing ARTS documents in their neighborhoods, meetings with other citizen groups to discuss transportation issues, attending public meetings and hearings, and encouraging others to participate as well. Since the Citizen Advisory Committee members represent a cross section of area residents, including minority residents, their actions have become an important aspect of citizen participation in the ARTS process. Notifications procedures for public meetings, public hearings, and public review of certain ARTS products include purchased notices in local newspapers, news releases to local media, and direct mail notifications of interested individuals, direct mail notifications to 17 neighborhood association in Richmond County and posting of notices in 37 public places. Purchased notices are placed in The Augusta Chronicle, The Aiken Standard and Columbia County News Times, the local general circulation newspapers and in The Metro Courier and The Urban Pro Weekly primarily minority-oriented newspapers. List of Public Notice Publications Augusta Planning and Development Department Aiken County Planning and Development Department Columbia County Development Services City of Aiken Planning Department North Augusta Planning and Economic Development Augusta Engineering Department Columbia County Engineering Services Department North Augusta Department of Energy and Public Works City of Aiken Public Works and Engineering Aiken County Engineering Augusta Traffic Engineers Burnettown Town Hall GA DOT Augusta Area Engineering’s Office SC DOT Area Engineer Grovetown City Hall Fort Gordon August Public Transit 37 | P a g e Best Friends Express Columbia County Public Transit Richmond County Transit All Public Libraries in Columbia, Aiken, and Richmond County Hephzibah City Hall Blythe City Hall Lower Savannah Council of Governments (LSCOG) Central Savannah River Area Regional Commission (CSRA-RC) It is impossible to list all instances of media involvement in disseminating information about transportation planning related activities. All media involvement, other than the purchased notices, is voluntary non- purchased activity, usually as part of news reporting. The activity is rather extensive as evidenced by the list of transportation related newspaper. Coverage by the electronic media is not as well quantified but is also extensive. Media coverage is difficult to estimate accurately. Circulation and audience figures for some local media provide an estimate. The urbanized area population in 2010 was estimated over 300,000. Daily circulation of the Augusta Chronicle, the newspaper with the largest daily circulation, is approximately 80,000. Weekly circulation of The Metro Courier is approximately 10,000. It is estimated that all Augusta radio stations have an average quarter hour listening audience in excess of 50,000 person or slightly more than 17% of the urbanized area population. However, this represents the maximum audience, not the audience of station covering transportation planning and activities. Radio stations that do cover transportation planning meetings and activities draw approximately 50% of the total audience. Local minority oriented radio stations like all radio stations are utilized only to the extent of receiving press releases concerning transportation planning meetings and activities. Notification of members of the MPO Policy Committee, Technical Coordinating Committee and Citizens Advisory Committee remain the same. Agendas are mailed to all members at least one week prior to a meeting. ARTS has also recently launched its own independent webpage in conjunction with the Columbia County and Augusta’s city webpages. This page is maintained and updated by ARTS Staff through the IT-GIS Department of the City of Augusta. Social media also plays a very important role in public notifications as ARTS also has its own Facebook and Tweeter pages so people are kept informed and up to date on regional transportation planning activities. The City of Augusta recently hired a public information coordinator that also assists ARTS with public notices and disseminating information. Minority Participation in the Decision Making Process The Augusta Regional Transportation Study MPO Policy Committee, as described below in the Minority Representation on Decision Making Bodies Section of this Title VI Program, has approval authority for ARTS public transportation planning matters. Citizens participation and more specifically minority participation in ARTS public transportation planning is through members in the ARTS Technical Coordinating Committee and Citizen Advisory Committee and through involvement in ARTS public transportation planning activities. Efforts to encourage minority participation in public transportation planning activities include: Purchase notices in the minority oriented newspaper Press releases to minority oriented media for public meetings, hearings, and announcements of document availability; Speaker Bureau presentation and Community meetings throughout the ARTS area 38 | P a g e Locating public hearing and public meetings at accessible facilities located in or near minority neighborhoods; i.e. The Augusta Richmond County Civic Center and the Municipal Building; and Public hearing and meeting notices are mailed to 17 neighborhood associations, at least six of which represent neighborhoods consisting primarily of minority residents. In addition to the efforts described above to involve minorities in public transportation planning, the Augusta Public Transit Department organized a Transit Advisory Committee that meets monthly to discuss public transit issues. This committee will be made up of 10 representatives from each district with a total of 10 members. ARTS planning staff assists the APT with technical support on the committees activities. Minority Representation on Decision Making Bodies The Augusta Regional Transportation Study operates under a five committee structure; a Policy Committee responsible for overall direction and conclusions of ARTS; a Citizen Advisory Committee designed to prove the ARTS process with general citizen input; a Technical Coordinating Committee that conducts the technical analysis necessary to maintain ARTS; a Test Network Subcommittee that provide detail information on their jurisdiction transportation efforts; and a South Carolina Policy Sub-Committee that is responsible for ensuring that the South Carolina portion of ARTS is kept up-to-date . The Policy Committee is responsible for the establishment of policy and overall guidance of ARTS. In carrying out its responsibilities, it receives recommendations and in turn makes the decision that actually set transportation priorities. Its membership consists of the elected representatives of each of the governmental units in the ARTS area. The Policy Committee has sixteen (16) members: twelve (12) White males, two (2) Black males, and two (2) White females. The Citizen Advisory Committee provides for public involvement in the ARTS process. The membership is structure so that all portions of the study area are represented. It serves as a sounding board for and a generator of community interest. It provides a balance to the technical input provided by the Technical Coordinating Committee. The Citizen Advisory Committee has twelve (12) members; four (4) White males, one (1) Hispanic male , one (1) Black female, one Indian (1) , Five (5) Vacant. The Technical Coordinating Committee is the group that conducts the technical review of planning studies relating to the transportation system in the ARTS area. Its membership is composed of key staff member of participating government jurisdiction in the ARTS process. The Technical Coordinating Committee has Twenty (20) members: fifteen (15) White males, two (2) White females and three (3) Black male. Technical Test Network Subcommittee (TTNS) meets quarterly and is composed of local project sponsors and representatives who provide detail information on their jurisdiction transportation efforts. This committee is established to inform ARTS regarding specific project cost, schedule and description. The information is passed onto the TCC and CAC for further processing. The Technical Test Network Subcommittee has twenty three (23) members. The South Carolina Policy Subcommittee serves in an advisory capacity to the ARTS Policy Committee, and is responsible for ensuring that the South Carolina portion of ARTS is kept up-to-date. The South Carolina Subcommittee is comprised of local elected officials (voting members), and federal, state and local appointed personnel (nonvoting members) representing the South Carolina part of the study area. The South Carolina Policy Subcommittee has twenty (20) members. The Transit Citizen Advisory Committee (TCAC) acts as a representative body for the citizens of Augusta, Georgia and serve in an advisory capacity to the Augusta Public Transit Department. They are a positive catalyst between Augusta Public Transit, the community and the Augusta Commission. The TCAC provides 39 | P a g e comments on transportation, plans, programs and respective transit studies and will assist Augusta Public Transit in publicizing transportation projects and plans to neighborhoods and provide feedback, to the department. The following table is a list of their meet members and demographic. Augusta Planning and Development Department regularly attends TCAC meetings to provide updates on the LRTP, TIP and public transit planning activities. TCAC meets on the fourth Thursday of every month at 4:00 p.m. and consist of twelve (12) members: three (3) black males, one (1) white female, two (2) black female, and five (6) vacancies. Public involvement during the period covered by this Title VI Update is through formal as well as informal public and committee meetings on the following dates. ARTS takes an active role with local media – interviews, articles, and press releases – ensuring the public is always notified of public meetings. This was done in coordination with social media – Facebook and Tweeter – each meeting is initiated through a comprehensive media broadcast notifying residents and businesses in all four counties of these events: LRTP 2040, Georgia FY 2018-2021 AND South Carolina FY 2017-2022 TIP Draft Public Meetings 2017 Location Date Time Augusta Municipal Building 535 Telfair Street, 2nd Floor, Commission Chambers, Room 260 Augusta, GA 30901 Augusta 17, 2017 5:00 PM to 7:00 PM Aiken County Government Center Sandlapper Room, 1ST Floor 1930 University Parkway, Suite 2800, Aiken, SC 29801 August 21, 2017 5:00 PM to 7:00 PM Augusta Public Transit- Transfer Facility Broad Street Augusta, GA 30904 August 22, 2017 11:00 AM to 2:00 PM Columbia County Government Center, Building A, Ronald Regan Drive, Columbia 30809 August 22, 2017 5:00 PM to 7:00 PM 40 | P a g e LRTP 2040, Georgia FY 2018-2021 AND South Carolina FY 2017-2022 TIP Draft Public Meetings In 2018, public meetings were held between Monday, January 22, 2018 and Wednesday, January 24, 2018 in which the public was invited to review and comment on amendments to the 2040 Long Range Transportation Plan (LRTP) and FY 2017-2022 Transportation Improvement Program (TIP). TIP Public Notice Announcements were posted on website and nine local newspapers: 1. Augusta Chronicle 2. The North Augusta Star 3. Aiken Standard 4. Metro Spirit 5. Bienvenidos 6. Columbia Co News Time 7. Urban Pro Weekly 8. The Signal – Fort Gordon Newspaper 9. Globe/ aka Signal Newspaper 2018 Location Date Time Augusta-Richmond County Municipal Building Linda Beazley Community Meeting Room, 1st Floor 535 Telfair Street Augusta, GA. 30901 Monday, January 22, 2018 5:00 pm to 7:00 pm Public Transit – Transfer Facility 1546 Broad Street Augusta, GA 30904 Tuesday, January 23, 2018 11:00 am to 2:00 pm Evans Government Center, Engineering Conference Room 630 Ronald Reagan Drive, Building A, Evans, GA. 30809 Tuesday, January 23, 2018 5:00 pm to 7:00 pm Aiken County Government Center Sandlapper Room. 1st Floor. 1930 University Pkwy, Aiken, SC 29 Wednesday, January 24, 2018 5:00 pm to 7:00 pm 41 | P a g e ARTS MPO Committee Meetings All ARTS Committee Meetings are held at Room 215, Second Floor Committee Room Municipal Building, Augusta, Georgia. Policy Committee September 7, 2017 December 7, 2017 March 01, 2018 June 7, 2018 Technical Coordinating Committee July 13, 2017 October 12, 2017 January 11, 2018 April 12, 2018 Citizen Advisory Committee June 21, 2017 Augusta 09, 2017 November 08, 2017 February 14, 2018 May 09, 2018 Test Network Subcommittee Meetings June 14, 2017 September 21, 2017 December 21, 2017 March 22. 2018 Joint ARTS MPO Committee Meetings June 29, 2017 June 14, 2017 July 17-19, 2017 Augusta 10, 2017 ARTS Long Range Transportation Plan – Transportation Vision 2040 Public Involvement Meetings Community Meetings Augusta Municipal Building Augusta 17, 2017 Aiken County Government Center Augusta 21, 2017 Augusta Public Transit Facility Augusta 22, 2017 Columbia County Government Center Augusta 22, 2017 Public Notice Public Notices –in English, Spanish, Korean and Chinese – are posted on Augusta Georgia and ARTS websites, social media including Facebook and Tweeter, seven local newspapers, Local news interviews, radio broadcasts, and newspaper articles written about the meetings. 42 | P a g e TITLE VI FEDERAL TRANSIT ADMINISTRATION COMPLIANCE AND IMPLEMENTATION FOR PUBLIC TRANSPORTATION SERVICE AND OPERATIONS AUGUSTA PUBLIC TRANSIT DEPARTMENT 43 | P a g e Augusta Public Transit (APT) Implementation Overview and Objectives Augusta Public Transit (hereinafter “APT”), as a department of the City of Augusta, Georgia is responding to applicable chapters of Circular FTA C 4702.1A, dated May 13, 2007. The City of Augusta, Georgia, through its operation and management of APT, makes every effort to ensure that transportation services are provided at a consistent level and quality to everyone without regard to race, color, or national origin. Through its planning process, the City has reviewed social and economic effects of programs and activities on minority populations and low‐income populations and has targeted service to the extent possible to these areas. Through public hearings and various other meetings, as well as through presentations to public groups, the City has promoted full and fair participation of all affected populations in transportation decision‐making. On occasion, members of the minority and low‐income population have called or visited APT’s office in order to request service maps and make recommendations as to pockets of the population which could be better served. As a result, routes have been modified to include those pockets of low‐income residents while maintaining an effective and on‐time transit route. The City has made all possible efforts to prevent the denial, reduction, or delay in benefits related to programs and activities that benefit minority populations or low‐income populations, particularly in service to disabled riders. APT’s staff includes a full‐time ADA Coordinator who assists riders with identifying and obtaining the most practical services available. Though limited in meaningful access to programs and activities by persons with limited English Proficiency, APT uses the local media, especially the Spanish‐English newspaper El‐Augustino, to apprise customers of changes in transportation programs and services. At El‐Augustin notices and advertisements about changes, forums, or meetings are translated into Spanish. According to the 2010 Census, only 2.35% of the population served by the transit system is of Hispanic origin. To the extent that funds and resources permit, APT has had route brochures and system maps translated into Spanish. The City of Augusta’s homepage, www.augustaga.gov, includes a link for translating all the site’s pages into Korean, Italian, French, Japanese, German, and Spanish. Through its Title VI Plan and signed Assurances, the City will abide by DOT Order 5610.2, Environmental Justice, and DOT Limited English Proficiency, 70 FR 74087. All third party contractors will also be required to comply with the guidance of the circulars. Further, the City and its third party contractors at any tier of a project will provide services without regard to race, color, creed, national origin, sex or age, and will prohibit discrimination in employment or business opportunity. 44 | P a g e Requirements for Applicants 1. REQUIREMENT TO PROVIDE TITLE VI ASSURANCES The City of Augusta, Georgia, has submitted all required annual certifications and assurances to the Federal Transit Administration. General Requirements and Guidelines 1. REQUIREMENT TO PROVIDE AN ANNUAL TITLE VI CERTIFICATION AND ASSURANCE The City of Augusta, Georgia, annually submits certifications and assurances to FTA as a part of its application process. Further, the City requires compliance with the assurances and certifications from each of its third‐party contractors. 2. REQUIREMENT TO DEVEOP TITLE VI COMPLAINT PROCEDURES The City of Augusta, Georgia, has developed Title VI Complaint Procedures in compliance with 49 CFR Section 21.9(b). They are attached as a part of the Title VI plan. 3. REQUIREMENT TO RECORD TITLE VI INVESTIGATIONS, COMPLAINTS, AND LAWSUITS Currently, there is no investigation being conducted against the City of Augusta, Georgia, by one individual as it regards Title VI complaints, lawsuits, or discrimination. Should such investigations occur, the City has set up a complaint process whereby individuals may file a formal written complaint with the Office of the City Administrator. A copy of the complaint process is attached hereto as (Attachment E). Pursuant to Title VI, the City will maintain a list of active investigations of allegations about discrimination based on race, color, or national origin. This list shall include the filing date of the investigation, lawsuit, or complaint; a summary of the allegation(s); the status of the investigation, lawsuit, or complaint; and actions taken by the recipient or sub‐recipient in response to the investigation, lawsuit, or complaint. 4. REQUIREMENT TO PROVIDE MEANINGFUL ACCESS TO LIMITED ENGLISH PROFICENCY PERSONS The City of Augusta, Georgia, through APT, is continuing to work on methods to ensure that individuals who are limited English proficient (LEP) have meaningful access to public transportation and to the benefits, services, information, and other important parts of City programs and activities. As stated in Chapter II of this response, APT arranges to have advertisements and notices published in El‐Augustino, a local Hispanic newspaper. As evidenced by the demographic information attached to this Title VI plan, just 2.35% of the population in the APT service area is of Hispanic origin. To the extent that funds and resources permit, APT intends to translate route brochures and update its web‐site for easier access by people with Limited English Proficiency. The Augusta Regional Transportation Study, a colorful pamphlet about the APT’s work with local planning agencies, has been available in Spanish since June 2008. Another colorful publication, Augusta Public Transit System Map, which has information in Spanish as well as English, has been available since December 2008. Both publications are offered without charge at APT’s headquarters and terminals. As has been stated, the City of Augusta’s homepage includes a link for translating all its departments’ web pages, APT’s included, into Korean, Italian, French, Japanese, German, and Spanish. Our Administrative staff maintains access to bilingual (English/Spanish) interpreters. Upon request by Limited English Proficiency persons contacting APT, bilingual interpreters can be made available to answer questions. 5. REQUIREMENT TO NOTIFY BENEFICIARIES OF PROTECTION UNDER TITLE VI In order to comply with 49 CFR Section 21.9(d), information to the public regarding their Title VI obligations and the protections against discrimination afforded to them by Title VI is provided by 45 | P a g e Augusta Public Transit. Information is disseminated to the public through public notices and posting on Augusta Public Transit’s website. 6. REQUIREMENT TO PROVIDE ADDITONAL INFORMATION UPON REQUEST The City of Augusta, Georgia, acknowledges that at the discretion of FTA, information other than that contained in Circular FTA C4702.1A may be requested in writing from recipients or sub‐recipients to investigate complaints of discrimination or to resolve concerns about possible noncompliance with Title VI. 7. REQUIREMENT TO PREPARE AND SUBMIT A TITLE VI PROGRAM a) Summary of public outreach and involvement activities undertaken since the last submission and a description of steps taken to ensure that minority and low‐income people had meaningful access to these activities. Since the last Title VI submission, APT has been involved in numerous activities to ensure involvement of minority and low‐income individuals. APT is involved with and committed to the community and its citizens by the giving of time and expertise to the following organizations: Georgia Transit Association (GTA), American Public Transportation Association (APTA), Citizens Advisory Committee (CAC), Technical Coordinating Committee (TCC), Mayor’s Council on Homelessness, CSRA Partnership for Community Health, Walton Community Seniors Advisory Council, Human Service Coordination Group, Walton Options Training Program, and the Department of Family and Children Services. b) A copy of the agency’s plan for providing language assistance for persons with Limited English Proficiency that was based on the DOT Limited English Proficiency Guidance or a copy of the agency’s alternative framework for providing language assistance. As stated in Chapter II of this response, APT arranges to have advertisements and notices published in El‐Augustino, a local Hispanic newspaper. As evidenced by the demographic information attached to this Title VI plan, just 2.35% of the population in the APT service area is of Hispanic origin. To the extent that funds and resources permit, APT intends to translate route brochures. As previously mentioned, The Augusta Regional Transportation Study and Augusta Public Transit System Map are two colorful publications that have been freely available, with information in Spanish, since their introduction in 2008; and the City of Augusta’s homepage includes a link for translating all its departments’ web pages, APT’s included, into Korean, Italian, French, Japanese, German, and Spanish for the benefit of Limited English Proficiency persons. Our Administrative staff maintains access to bilingual (English/Spanish) interpreters. Upon request, bilingual interpreters can be made available to answer questions. Although it is not cost‐efficient to develop a full Limited English Proficiency plan based on the service area and limited resources of the transit system, the absence of such a plan will not eliminate the City’s and Transit Department’s dedication to ensure that Limited English Proficiency persons have meaningful access to services and activities. As indicated above, schedules and brochures have been and will be developed to meet the needs of Limited English Proficiency participants, and outreach will be continued through the media, El‐Augustino included. c) A copy of the agency procedures for tracking and investigating Title VI complaints. See attached Transit Title VI Policy and Complaint Process (Attachment E). 46 | P a g e d) A list of any Title VI investigations, complaints, or lawsuits filed with the agency since the time of the last submission. This list should include only those investigations, complaints, or lawsuits that pertain to the agency submitting the report, not necessarily the larger agency or department of which the entity is a part. No Title VI investigations, complaints, or lawsuits have been filed with the agency since the time of the last submission. e) A copy of the agency’s notice to the public that it complies with Title VI and instructions to the public on how to file a discrimination complaint. See attached notice (Attachment E) 8. GUIDANCE ON CONDUCTING AN ANALYSIS OF CONSTRUCTION PROJECTS Not applicable to this project. 9. GUIDANCE ON PROMOTING INCLUSIVE PUBLIC PARTICIPATION a) Coordinating with individuals, institutions, or organizations and implementing community based public involvement strategies to reach out to members in the affected minority and/or low‐ income communities. Since the last Title VI submission, APT has been involved in numerous activities to ensure involvement of minority and low‐income individuals. APT is involved with and committed to the community and its citizens by the giving of time and expertise to the following organizations: Georgia Transit Association (GTA), American Public Transportation Association (APTA), Citizens Advisory Committee (CAC), Technical Coordinating Committee (TCC), Mayor’s Council on Homelessness, CSRA Partnership for Community Health, Walton Community Seniors Advisory Council, Human Service Coordination Group, Walton Options Training Program, and the Department of Family and Children Services. b) Providing opportunities for public participation through means other than written communication, such as personal interviews or use of audio or video recording devices to capture oral comments. In order to integrate, into community outreach activities, considerations expressed in the DOT Order on Environmental Justice, and the DOT Limited English Proficiency Guidance, recipients and sub‐recipients should seek out and consider the viewpoints of minority, low‐income, and Limited English Proficiency populations in the course of conducting public outreach and involvement activities. An agency’s public participation strategy shall offer early and continuous opportunities for the public to be involved in the identification of social, economic, and environmental impacts of proposed transportation decisions. c) Using locations, facilities, and meeting times that are convenient and accessible to low‐income and minority communities. Efforts to involve minority and low‐income people in public involvement activities can include both comprehensive measures, such as placing public notices at all stations and in all vehicles, and measures targeted to overcome linguistic, institutional, cultural, economic, historical, or other barriers that may prevent minority and low‐income people and populations from effectively participating in a recipient’s decision‐making process. 47 | P a g e d) Using different meeting sizes or formats, or varying the type and number of news media used to announce public participation opportunities, so that communications are tailored to the particular community or population. APT advertises in local media when public hearings or other events are held. It advertises in the minority owned and ‐operated Metro Courier, a weekly newspaper targeting the local black community, and also advertises in El‐Augustino, although it is published infrequently. It should be noted, as evidenced by the demographic information attached to this Title VI plan, that 2.35% of the population in the area served by APT is of Hispanic origin. e) Implementing DOT’s policy guidance concerning recipients’ responsibilities to LIMITED ENGLISH PROFICENCY persons to overcome barriers to public participation. As mentioned above, it is not cost‐efficient to develop a full Limited English Proficiency plan, because of the Transit Department’s service area and limited resources. Still, the absence of such a plan will not eliminate APT’s dedication to ensure that Limited English Proficiency persons enjoy meaningful access to public transportation and to City programs or activities. It should be noted, as evidenced by the demographic information attached to this Title VI plan, that 2.35% of the population in APT’s service area is Hispanic. Program‐Specific Requirements and Guidelines for Recipients Service Large Urbanized Areas 1. REQUIREMENT TO COLLECT DEMOGRAPHIC DATA The City of Augusta, Georgia, has selected Option A for this portion of the Title VI plan. Attached are demographic and service profile maps depicting 2010 census tract data for Richmond County, Georgia, and for any surrounding areas being served by APT. These maps were prepared using GIS technology. Included is a base map of the service area that shows each Census tract. Information regarding traffic analysis zones, major streets and highways, and major activity centers or transit trip is not applicable to this project. No transit facilities were recently modernized or are scheduled for modernization in the next five years. Fixed transit facilities consist of a headquarters, a transfer terminal, and a major transfer point. The fixed route service is called Augusta Public Transit and the ADA service is known as APT Paratransit. The paratransit service is available to persons certified as eligible for ADA service. The paratransit service is operated within a ¾ mile radius of each fixed route. As such, its service area is not separately identified on the transit service overlay. Census tract areas are shaded and include percentages of minority and low‐income population in which the transit routes currently travel. A Population/Racial Distribution Chart is also included by census tract and the total number and percentage of low‐income people within each zone or tract. 2. REQUIREMENT TO SET SYSTEMWIDE SERVICE STANDARDS a) Effective Practices to Fulfill the Service Standard Requirement: The City of Augusta, Georgia, through its Public Transit Department, has developed the following service standards: i. Vehicle Load ‐ The load factor policy for APT is defined as follows: a load factor exceeding 1:1.5 recorded at any point along the routes will be the basis for increasing service. 48 | P a g e ii. Vehicle Headway ‐ Service on each of the routes operated by APT varies in response to the load factor policy described above or in response to other factors warranting an adjustment in service. APT operates a route with a 20‐minute headway, a route with a 40‐minute headway, and some routes with 60 minutes’ headway. In addition, there are two routes whose headway is 30 minutes during peak hours and 60 minutes during other times. iii. On‐Time Performance ‐ Currently, on‐time performance is monitored visually through supervisory ride checks and observations at the terminal or checkpoints. There is no GPS tracking system on the vehicles. Plans are in place to purchase AVL equipment to assist in determining on‐time performance. Vehicles are currently equipped with 800 MHz radios so that the drivers can be in constant contact with the base station should performance problems arise, i.e. breakdowns, traffic problems, or other issues that could cause a driver to vary from the published schedule. iv. Distribution of Transit Amenities ‐ At the current time, APT offers more than 80 shelters and more than 300 bus stop signs at various locations throughout the service area. There is a transfer facility with heating and air conditioning, restrooms, and an information booth. At the other main transfer point, APT constructed a 20‐foot‐by‐ 30foot shelter and placed several benches for passengers’ convenience. Information materials (i.e., schedules and system maps) are provided to the public at no cost. v. Service Availability ‐ The Augusta Public Transit system sets its schedules so as to maximize convenience to riders and thereby increase ridership. Schedules are reviewed through periodic evaluations of the routes and by staff members’ serving on various committees and meeting with members of the general public (including low income, minority, disabled and elderly persons). Currently the system provides service routes to public agencies, post‐secondary educational institutions, shopping areas, and local hospitals. As to on‐demand response for ADA service, the area within three‐quarters of one mile of a route is considered to be within the route’s service area. The Augusta Public Transit system is part of the larger Augusta, Georgia, urban system as designated by Census tract. Consequently, the APT system receives no operational dollars from FTA and must rely on the limited funding from local county sources. 3. REQUIREMENT TO SET SYSTEM‐WIDE SERVICE POLICIES APT is of the opinion its system‐wide service policies guard against service design and operational policies that have disparate impacts on passengers. a) Effective Practices to Fulfill the Service‐Policy Requirement. i. Vehicle assignment ‐ Eighteen buses are currently available to provide service on APT’s 9 fixed routes. The buses are identically equipped and are assigned to routes based on ridership. Eight buses are available to provide on‐demand service to customers certified as eligible for ADA service. ii. Transit security ‐ Staff and drivers are always alert to possible security or criminal threats. Plans are to purchase surveillance equipment on all APT’s 49 | P a g e vehicles and to improve the security and surveillance at all APT’s facilities. The technology is to be developed without regard to race, color, and national origin. 4. REQUIREMENT TO EVALUATE SERVICE AND FARE CHANGES The City of Augusta, through APT, chose Option B – a locally developed procedure for the evaluation of service and fare changes. A copy of the criteria developed is attached, and defines a major service change as one that affects 20% or more of the total system ridership. Service changes are conducted without discriminatory impact. During the development of this policy, the effect of service and fare changes on minority and low‐income persons was considered. Maps were developed for view during public hearings, and census tract data was considered as a part of the process. On March 2, 2009, prices for fares and transfers were uniformly raised for all customers regardless of race, color, and national origin. This increase was reported by the local print and broadcast media and is documented at APT’s web site. It was the first fare increase since 2001. There haven’t been any increases in fares since 2009. 5. REQUIREMENT TO MONITOR TRANSIT SERVICE The City of Augusta, Georgia, through APT, has selected Option D – Locally Developed Alternative – to meet this portion of the Title VI plan. In reviewing the routing options, the funds available, and the census tract information, transit service was monitored to assure that “no person or group of persons were discriminated against with regard to the routing, scheduling, or quality of service of transportation service furnished as a part of the project on the basis of race, color, or national origin. Frequency of service, age and quality of vehicles assigned to routes, quality of stations serving different routes, and location of routes were not determined on the basis of race, color, or national origin.” 6. REQUIREMENT TO PREPARE AND SUBMIT A TITLE VI PROGRAM The City of Augusta, Georgia, through APT, has prepared and will submit this Title VI program to the regional FTA civil rights officer. It is the opinion of the City and APT that this plan contains all of the required information, such as: a) A copy of the agency’s demographic analysis of its beneficiaries. b) Copies of system‐wide service standards and system‐wide service policies adopted by the agency. Service changes and fare changes criteria and documentation. c) Information regarding service monitoring. CHAPTER VI: NOT APPLICABLE TO THIS PROJECT 50 | P a g e CHAPTER VII: NOT APPLICABLE TO THIS PROJECT CHAPTER VIII: COMPLIANCE REVIEWS APT resolved all findings during its last triennial review. No Title VI findings were noted. CHAPTER IX: COMPLAINTS APT has not had any Title VI complaints reported to date. CHAPTER X: EFFECTING COMPLIANCE The City of Augusta, Georgia, has cleared all the APT’s Triennial issues from 2012 and has not been notified of any further compliance issues to date. 51 | P a g e Limited English Proficiency Plan Introduction The purpose of this Limited English Proficiency policy guidance is to clarify the responsibilities of recipients of Federal financial assistance from the U.S. Department of Transportation (DOT) and assist them in fulfilling their responsibilities to Limited English Proficient (hereinafter “LEP”) persons, pursuant to Title VI of the Civil Rights Act of 1964 and implementing regulations. It was prepared in accordance with Title VI of Civil Rights Act of 1964, 42 U.S.C. 2000d, et seq., and it’s implementing regulations provided that no person shall be subjected to discrimination on the basis of race, color, or national origin under any program or activity that receives federal financial assistance. Executive Order 13166 Executive Order 13166 “ Improving Access to Services for Persons with Limited English Proficiency was signed into law by President William J. Clinton on August 11, 2000,” reprinted at 65 FR 50121 (August 16, 2000), directs each Federal agency that is subjected to the requirements of Title VI to publish guidance for its respective recipients clarifying that obligation. Executive Order 13166 further directs that all such guidance for its respective recipients clarifying that obligation. Executive Order 13166 further directs that all such guidance documents be consistent with the compliance standards and framework detailed in the Department of Justice’s (“DOJ”) Policy Guidance with the compliance standards and framework titled Improving Access to Services for Persons with Limited English Proficiency. The purpose of this order was to ensure that people who had very limited ability to read, write, and speak English were provided the necessary assistance so they may access the same service as those who knew English proficiently. This order was geared to safeguard the use of federal funds. Each Federal agency is required to follow Title VI stipulations; any agency receiving federal funds is equally required to follow them as well. U.S. Department of Transportation’s publication of Policy Guidance Concerning Recipients’ Responsibilities to Limited English Proficient Persons ensures people are not excluded from DOT- assistance programs and activities simply due to communication. Plan Summary Augusta, Georgia has developed this Limited English Proficiency Plan (LEP) to help identify reasonable steps to provide language assistance for LEP persons seeking meaningful access to Augusta Public Transit services as required by Executive Order 13166. A Limited English Proficiency person is one who does not speak English as their primary language and who has a limited ability to read, write, or understand English. Elements The essential elements of a Limited English Proficiency Plan are as follow: 1. Identification of LEP persons 2. Identification of Language Assistance 3. Training Staff 4. Notices to LEP persons This plan details procedures on how to identify a person who may need language assistance, the ways in which assistance may be provided, training staff, how to notify LEP persons that assistance is available, and information for future plan updates. 52 | P a g e Four-Factor Analysis The first two elements – Identification of LEP Persons, and Language Assistance - is conducted through a four factor analysis. While determining the extent of obligation to provide LEP services in development of its plan, Augusta, Georgia through Augusta Pubic Transit Department and Augusta Planning and Development Department conducted the four-factor LEP analysis as it applies to public transit and metropolitan transportation planning relative to guidance under the U.S. Department of Transportation. The four-factor analysis includes: 1. Identification of the number or proportion of LEP persons eligible in the APT service area who may be served or likely to encounter ARTS metropolitan transportation planning process and an APT program, activity, or service; 2. The frequency with which LEP individuals come in contact with ARTS , metropolitan transportation planning process and an APT service. 3. The nature and importance of the program, activity or service provided by the APT to the LEP population; 4. The resources available to the APT and overall cost to provide LEP assistance. A brief description of these consideration for the ARTS metropolitan transportation planning process and APT services is provided in the following sections. ARTS uses the four-factor analysis to identify the number of LEP persons, frequency of LEP persons utilizing program, nature of program and availability and cost of resources. Data is compiled using the 2010. 1st Factor: Number or proportions of LEP persons in ARTS Table 11: Countywide LEP Population in ARTS MPO area Columbia Richmond Aiken Edgefield Speak Only English 115,013 90% 175,761 94% 145,684 94% 23,846 0.67% Speak English "Very Well" 7,946 0.62% 8,090 0.04% 4,885 0.031% 557 0.015% Speak English "Well" 2,574 0.20% 1,650 0.008% 1,330 0.008% 406 0.011% Speak English "Not Well" 1,655 0.12% 1,002 0.006% 1,895 0.012% 308 0.008% Speak English "Not at All" 284 0.02% 260 0.001 533 0.003% 212 0.006% Source: US Census Bureau, American Community Survey, 5-Year Estimates, 2011-2015 2nd Factor: Frequency of LEP persons contact with ARTS While number of LEP persons in the ARTS area is relatively low, frequency of how often they will utilize public transportation services in the region may increase. They will facilitate the requirements to develop appropriate strategies necessary to meet their langue needs. It is this small yet growing number of LEP persons in the ARTS area who will make the most use of public transportation and ARTS staff will be prepared and ensure they receive the same quality services as everyone else in the region. 3rd Factor: Nature or importance of program for LEP persons Public input during various phases of the Long Range Transportation planning process and TIP. From public meetings regarding Transportation Improvement Programs, to attending local speaker bureau and civic 53 | P a g e organization meetings, meeting local residents directly and exchanging information with them about local transportation issues helps ARTS understand and plan for their needs. Presentations, handouts, and personal conversations are conducted with the public to show ARTS commitment to the growing regional transportation network. 4th Factor: Availability of resources and overall costs LEP plan is primarily funded through FTA Section 5303 program, assisting local and regional transportation agencies with resources necessary to meet the needs of LEP persons. Assistance through these programs comes in the form of the following initiatives for ARTS: Provide translation on an as needed basis. Coordination with Board of Education to assist in data collection and analysis of LEP persons in the ARTS area. GIS analysis of LEP persons in ARTS area and their use of transportation in urbanized and rural areas. Publication of ARTS documents in multiple languages upon request by the public. Safe Harbor Stipulation This stipulation of Title VI provides recipients of federal funds an absolute certainty means of verifying their compliance to Limited English Proficiency requirements through written translation. Safe Harbor is met when agencies provide a written translation of all vital documents for any language for groups of people that consist of 5% or 1,000 – whichever is less – of the people serviced by the agency. Not providing all translation does not constitute breach of safe harbor, simply a guideline in the event they seek to ensure absolute compliance. Oral communication can also be conducted in situations where extensive writing my prove overburden to the agency. APT implementation of the four-factor analysis relative to public transit services and operations: 1. Number and Proportion of (LEP) Persons Served or Encountered in the Service Area Population. The Augusta Public Transit (APT), has examined the information posted from the U.S. Census Bureau’s report of 2010 on Richmond County, Georgia. As can be seen from the table at the end of this analysis, the area then had and may still have 181,028 persons altogether, including 2,896 persons (1.6% of the total population) who said they spoke English “less than very well”. Of these LEP persons, 4, 015 (2.2% of the total population) were listed as speaking Spanish, while the remainder spoke German, French, Korean, Chinese, Arabic, Gujarathi, Vietnamese, Japanese, Persian, Thai, or Portuguese. 2. Frequency in which LEP Persons Come into Contact with the Program: APT has never had a request for an interpreter. Supervisors report having little to no contact with LEP individuals who make themselves known by requesting assistance. Of the few requesting assistance, most are Hispanics. Supervisors say they have been able to handle questions by pointing to or writing down schedule information. Two supervisors have reported helping an LEP Asian Indian gentleman by phoning his wife or a friend, both or whom could function as an interpreter. 3. Nature or Importance of the Program The parts of Richmond County served by APT including hospitals, schools, stores, libraries, parks, community centers, recreation facilities, government buildings, and numerous businesses (e.g., hotels) where LEP individuals may work. The Hispanic community (5,560 persons or 3% of the total population) constitutes the largest non-English group. (According to census tracts, Hispanics make up 2.17% of the population where APT provide route service.) APT ha reached out to LEP members of this group by printing brochures and maps in Spanish and by advertising in El-Augustino, the area’s monthly Hispanic newspaper. 54 | P a g e 4. Resources Available and Cost: To assess the available resources, Augusta Georgia through APT has identified and contacted local individuals who are willing and able to interpret or translate for LEP Hispanics, and has learned of their fees. APT is exploring the feasibility of using the telephonic interpreting services of Language Line (www. Languageline.com) to assist non-Hispanic LEP persons, and has contacted the East Central Georgia Regional Library about assembling a list of local organizations that can help with reaching and assisting current and potential LEP riders. The area’s LEP population is not large to warrant a full LEP plan; nevertheless, as funds become available, APT plans to produce more information in Spanish, as needed. APT is asking employees and supervisors to report their encounters with LEP persons. How to Identify an LEP Person Who Needs Language Assistance? Below are tools to help identify persons who may need language assistance: 1. Examine records request for language assistance from past meetings and events to anticipate the possible need for assistance at upcoming meetings; 2. When APT sponsored workshops or conferences are held, set up a sign-in sheet table, have a staff member greet and briefly speak to each attendee. To informally gage the attendee’s ability to speak and understand English, ask a question that requires a full sentence reply. 3. Have the Census Bureau’s “I Speak Cards” at the workshop or conference sign-in sheet table. While staff may not be able to provide translation assistance at this meeting, cards are an excellent tool to identify language needs for future meetings. Also, have the cards available at the APT Customer Service Area; and 4. Survey drivers and others first line staff on an annual basis at the beginning of each fiscal year regarding their experience on having any direct or indirect contact with LEP individuals. Language Assistance Measures Augusta Georgia through APT and APDD has or will implement the following LEP procedures. The creation of these steps are based on the very low percentage of persons speaking other languages or not speaking English at least “well”, and the lack of resources available in the APT and ARTS service area: 1. Census Bureau’s “ Speak Cards” are to be located at the Customers Service window in the Transit Facility at all times. 2. When an interpreter is needed, in person or on the telephone, and the staff has exhausted the above options, staff will first attempt to determine what language is required. Staff shall use the telephone interpreter service- Language Line Service at http: //www.languageline.com. On the Language Line home page, the staff will select the Need an Interpreter Now link and follow the directions to receive and access code. Staff Training This plan is part of each ARTS staff member’s library, serving as a resource for Title VI requirements and policies currently in place. Certain staff members are proficient in other languages while others will be provided the necessary training so they too may interact with the public more directly. This document is made available both as a hard copy and online as a digital one so they may access it anywhere. Public may also obtain a copy of this for their reference in any language they require. Training topics are listed below: 1. Understanding the Title VI policy and LEP responsibilities; 2. What language assistance services the APT offers; 3. Use of LEP “ I Speak Cards”; 55 | P a g e 4. How to use the Language Line interpretation and translation services; 5. Documentation of language assistance request; 6. How to handle a Title VI and / or LEP complaint (See Attachment E). LEP Notifications Augusta Georgia through ARTS regularly publicizes a local newsletter throughout the year in variety of languages primarily but not limited to Spanish to ensure LEP persons are kept up to date of local transportation planning projects. ARTS and APT also publicizes notices and review of reports and publications through variety of media outlets informing LEP persons public transportation services: and MPO transportation planning meetings, these include: Signs in Spanish and Asian on buses and at transit stations Local newspapers, news outlets, television and radio stations Neighborhood and faith based organizations as well as stakeholder groups Presentations in schools, civic leagues, and speaker bureaus The following are few options that ARTS and APT will incorporate when and /or if the need arises for LEP outreach: 1. If staff knows that they will be presenting a topic that could be of potential importance to an LEP person or if staff will be hosting a meeting or a workshop in a geographic location with a known concentration of LEP persons, meeting notices, fliers, advertisements, and agendas will be printed in an alternative language, based on known LEP population in the area. 2. When running a general public meeting notice, staff will insert the clause, based on the LEP population and when relevant, that translates into “A (insert alternative Language) translator will be available”. For example: “Un traductor del idioma español estará disponible” This means “A Spanish translator will be available”. 3. Key printed materials, including but not limited to maps and (schedules in the future) will be translated and made available at the APT Transit Center, in the Office of Augusta Planning and Development Department and in public places listed in ARTS public participation plan, on board vehicles and in communities when a specific and concentrated LEP population is identified. Continued efforts to reach out to the public will be implemented as funding become more available. Monitoring and Updating to LEP Plan The LEP Plan is monitored and updated along with the ARTS Participation Plan both of which are subject to review by the ARTS Technical Coordinating Committee and Citizen Advisory Committee. Both plans are also guiding public outreach tools as part of the ARTS LRTP and TIP. All documents are available to the public in the primary LEP languages, Spanish and Asian, upon request. 56 | P a g e At a minimum, APT will follow the Title VI Program update schedule for the LEP Plan. Each update should examine all plan components such as: 1. How many LEP persons were encountered? 2. Were their needs met? 3. What is the current LEP population in Augusta Georgia and ARTS MPO area? 4. Has there been a change in the types of languages where translation services are needed? 5. Is there still a need for continued language assistance for previously identified projects, plans, programs and services? Are there other programs that should be included? 6. Have APT’s available resources, such as technology, staff, and financial costs changed? 7. Has Augusta Georgia fulfilled the goals of the LEP Plan? 8. Were any complaints received? Dissemination of the APT Limited English Proficiency Plan Augusta Georgia through the APDD and APT will include the LEP plan on its websites (www.augustaga.gov) tog ether with its Title IV Policy and Complaint Procedures. The August Georgia’s Notice of Rights under Title VI to the public posted in public places including Offices of APDD, APT, transit transfer facility, on all APT vehicles, an d in selected printed materials also refers to the LEP Plan’s availability. Any person, including social service, nonprofit, and law enforcement agencies and other community partners with internet access will be able to access the plan. Copies of the LEP Plan will be provided, on request, to any person(s) requesting the document via phone, in person, by mail or email. LEP person(s) may obtain copies/tr anslations of the plan upon request. Any questions or comments regarding this plan should be directed to the Augusta Public Transit Department and Augusta Planning and Development Department. LEP Complain Processing The public is also permitted to use the Title VI Complaint forms for any violations they feel may have been made against them in regards to this LEP Plan. Title VI Complaint Form is provided in the Appendix as well as online. 57 | P a g e S1601: LANGUAGE SPOKEN AT HOME Subject Augusta-Richmond County consolidated government (balance), Georgia Total Percent of specified language speakers Speak English "very well" Speak English less than "very well" Estimate Margin of Error Estimate Margin of Error Estimate Margin of Error Population 5 years and over 181,028 +/-1,867 98.4% +/-0.5 1.6% +/-0.5 Speak only English 95.2% +/-1.0 (X) (X) (X) (X) Speak a language other than English 4.8% +/-1.0 65.9% +/-9.7 34.1% +/-9.7 Spanish or Spanish Creole 2.2% +/-0.7 56.5% +/-16.0 43.5% +/-16.0 Other Indo-European languages 1.5% +/-0.6 80.5% +/-11.2 19.5% +/-11.2 Asian and Pacific Island languages 0.8% +/-0.4 57.6% +/-26.0 42.4% +/-26.0 Other languages 0.3% +/-0.2 83.2% +/-17.7 16.8% +/-17.7 SPEAK A LANGUAGE OTHER THAN ENGLISH Spanish or Spanish Creole 4,015 +/-1,218 56.5% +/-16.0 43.5% +/-16.0 5-17 years 403 +/-386 100.0% +/-37.5 0.0% +/-37.5 18-64 years 2,973 +/-869 58.5% +/-22.0 41.5% +/-22.0 65 years and over 639 +/-380 20.2% +/-26.5 79.8% +/-26.5 Other Indo-European languages 2,760 +/-1,061 80.5% +/-11.2 19.5% +/-11.2 5-17 years 409 +/-416 58.9% +/-49.7 41.1% +/-49.7 18-64 years 1,786 +/-796 82.6% +/-11.5 17.4% +/-11.5 65 years and over 565 +/-353 89.2% +/-14.1 10.8% +/-14.1 Asian and Pacific Island languages 1,411 +/-739 57.6% +/-26.0 42.4% +/-26.0 5-17 years 95 +/-166 0.0% +/-77.3 100.0% +/-77.3 18-64 years 1,039 +/-666 69.8% +/-27.8 30.2% +/-27.8 65 years and over 277 +/-160 31.8% +/-30.4 68.2% +/-30.4 Other languages 542 +/-432 83.2% +/-17.7 16.8% +/-17.7 5-17 years 0 +/-225 - ** - ** 18-64 years 503 +/-423 81.9% +/-19.3 18.1% +/-19.3 65 years and over 39 +/-65 100.0% +/-100.0 0.0% +/-100.0 CITIZENS 18 YEARS AND OVER 58 | P a g e All citizens 18 years and over 143,849 +/-2,128 98.7% +/-0.4 1.3% +/-0.4 Speak only English 96.0% +/-1.1 (X) (X) (X) (X) Speak a language other than English 4.0% +/-1.1 68.5% +/-8.5 31.5% +/-8.5 Spanish or Spanish Creole 2.1% +/-0.7 60.7% +/-12.1 39.3% +/-12.1 Other languages 2.0% +/-0.7 76.7% +/-11.4 23.3% +/-11.4 PERCENT IMPUTED Language status 4.9% (X) (X) (X) (X) (X) Language status (speak a language other than English) 6.1% (X) (X) (X) (X) (X) Ability to speak English 5.1% (X) (X) (X) (X) (X) 59 | P a g e Appendix A: Title VI Program Checklist for All Grantees All recipients should submit the following information to the Federal Transit Administration (FTA) as part of their Title VI Program. Sub‐recipients shall submit the information below to their direct recipient. Provision Circular Reference Citation in DOT Title VI Regulations or reference to the DOT Order on Environmental Justice Reporting Requirement Title VI Complaint Procedures Chapter IV, part 2 49 CFR 21.9(b) A copy of their procedures for filing a Title VI complaint INCLUDED AS ATTACHMENT Record of Title VI investigations, complaints, or lawsuits Chapter IV part 3 48 CFR 21.9(b) A list of any Title VI investigations, complaints, or lawsuits filed with the agency since the time of the last submittal NO INVESTIGATIONS, COMPLAINTS OR LAWSUITS HAVE BEEN FILED SINCE THE LAST SUBMITTAL Access to Services by Persons with Limited English Proficiency Chapter IV, part 4 49 CFR 21.5(b) and the DOT Limited English Proficiency Guidelines Either a copy of the agency’s plan for providing access to meaningful activities and programs for persons with Limited English Proficiency which was based on the DOT Limited English Proficiency guidance or a copy of the agency’s alternative framework for providing access to activities and programs. ACTIONS DESCRIBED IN PLAN NARRATIVE Notifying beneficiaries of their rights under Title VI Chapter IV part 5 49 CFR 21.9(d) A notice that it complies with Title VI and procedures the public may follow to file a discrimination complaint. INCLUDED AS ATTACHMENT 60 | P a g e Provision Circular Reference Citation in DOT Title VI Regulations or reference to the DOT Order on Environmental Justice Reporting Requirement Inclusive public participation Chapter IV part 9 DOT Order 5610 A summary of public outreach and involvement activities undertaken since the last submission and a description of steps taken to ensure that minority persons had meaningful access to these activities. ACTIONS DESCRIBED IN PLAN NARRATIVE 61 | P a g e Appendix B: Title VI Program Checklist for Recipients Serving Urbanized Areas with Populations of 200,000 People or Greater All recipients providing service to geographic areas with 200,000 people or greater should submit the following information to the Federal Transit Administration (FTA) as part of their Title VI Program. Provision Circular Reference Citation Information to be included in the Title VI report Demographic Data Collection Chapter V, Part 1 49 CFR 21.9(b); Either demographic maps and charts prepared since the most recent decennial census, results of customer surveys that include demographic information, or demographic information on beneficiaries through locally developed procedure. INCLUDED AS ATTACHMENT Service Standards Chapter V, Part 2 49 CFR 21.5(b)(2); 49 CFR 21.5(b)(7); Attachment C to 49 CFR 21 System-wide service standards (such as standards for vehicle load, vehicle headway, distribution of transit amenities, on-time performance, transit availability, and transit security). INCLUDED IN PLAN NARRATIVE Service Policies Chapter V, Part 3 49 CFR 21.5(b)(2); 49 CFR 21.5(b)(7); Attachment C to 49 CFR 21 System-wide policies (such as policies for vehicle assignment or transit security). INCLUDED IN PLAN NARRATIVE Equity Evaluation of Service and Fare Changes Chapter V, Part 4 49 CFR 21.5(b)(2); 49CFR 21.5(b)(7); Attachment C to 49 CFR 21; An analysis of the impacts on minority and low-income populations of any significant service and fare changes that occurred since the previous report was submitted. INCLUDED IN PLAN NARRATIVE Monitoring Chapter V, Part 5 49 CFR 21.5(b)(2); 49CFR 21.5(b)(7); Attachment C to 49 CFR 21; The results of either level of service monitoring, quality of service monitoring, analysis of customer surveys, or locally developed monitoring procedure. INCLUDED IN PLAN NARRATIVE 62 | P a g e Appendix C: FTA FISCAL YEAR 2017 CERTIFICATIONS AND ASSURANCES 63 | P a g e 64 | P a g e Appendix D: MPO Certification CERTIFICATION OF THE AUGUSTA REGIONAL TRANSPORTATION STUDY Be it known to all, the below signees do hereby endorse and certify the Metropolitan Planning Process for the Augusta Regional Transportation Study (ARTS), and further certify that the Metropolitan Planning Process is being conducted in accordance with all applicable requirements of: I. 23 U.S.C. 134, 49 U.S.C. 5305, and this subpart o Agreements are in place to address responsibilities of each MPO for its share of the overall Metropolitan Planning Area (MPA), where multiple Metropolitan Planning Organizations share geographic portions of a Transportation Management Area (TMA). o All major modes of transportation are members of the MPO o Any changes to the MPA boundaries were reflected in the Policy Board representation. o Agreements or memorandums are signed and in place for identification of planning responsibilities among the MPO, GDOT, public transit operator(s), air quality agency(ies), or other agencies involved in the planning process. o Roles and responsibilities are defined for the development of the Long Range Transportation Plan (LRTP), Transportation Improvement Program (TIP), Unified Planning Work Program (UPWP) and other related planning documents. UPWP o The UPWP documents in detail the activities to be performed with Title 23 and the Federal Transit Act. The UPWP activities are developed, selected and prioritized with input from the State and public transit agency(ies). o The UPWP provides funding for the professional development of MPO staff. o The final UPWP is submitted in a timely manner to GDOT with authorization occurring by before the MPO’s fiscal year begins. o Amendments to the UPWP are developed and processed in accordance with procedures outlined in the MPO’s Participation Plan. o Planning activities and status reports are submitted quarterly by the MPO to GDOT. LRTP o The LRTP incorporates a minimum 20-year planning horizon. o The LRTP identifies both long-range and short-range strategies and actions leading to the development of an intermodal transportation system. o The LRTP is fiscally constrained. o The development of the LRTP and the TIP are coordinated with other providers of transportation (e.g. regional airports, maritime port operators) o All of the Moving Ahead for Progress in the 21st Century Act (MAP-21) planning factors were considered in the planning process. o The LRTP includes a discussion of types of potential environmental mitigation activities and potential areas to carry out these activities in consultation with federal, state and tribal land management and regulatory agencies. o The Congestion Management Process (CMP) was developed as part of the LRTP in TMA’s. o The MPO approves the LRTP in a timely manner without entering into a planning lapse. o Amendments to the LRTP/STIP/TIP follow the approved Amendment Process. o The MPO approves LRTP amendments in accordance with procedures outlined in the MPO’s Participation Plan. o The transit authority’s planning process is coordinated with the MPO’s planning process. 65 | P a g e o In non-attainment and maintenance areas the MPO, as well as FHWA and FTA, must make a conformity determination on any updated or amended LRTP in accordance with 40 CFR Part 93. TIP o The TIP is updates at least every 4 years, on a schedule compatible with STIP development. o Each project included in the TIP is consistent with the LRTP. o The MPO, GDOT and the transit operator collaborate on the development of the TIP. o The TIP contains all projects to be funded under Title 23 U.S.C. and Title 49 U.S.C. Chapter 53. o The TIP is financially constrained by year and revenue estimates reflect reasonable assumptions. o The MPO TIP is included in the STIP by reference, without modification. o Amendments to the LRTP/STIP/TIP follow the approved Amendment Process. o In non-attainment and maintenance areas, the MPO as well as the FHWA and FTA must make a conformity determination on any updated or amended TIP in accordance with 40 CFR Part 93. Participation Plan o A 45-day comment period was provided before the Participation Plan process was adopted/revised. o Transportation plans, programs and projects provide timely information about transportation issues and processes to citizens and others who may be affected. o Opportunities are provided for participation for local, State, and federal environmental resource and permit agencies where appropriate. o The public involvement process demonstrates explicit consideration and responsiveness to public input received during the planning and program development process. o The transportation planning process identifies and addresses the needs of those traditionally underserved, including low-income and minority households. o The disposition of comments and changes in the final LRTP and /or TIP are documented and reported when significant comments are submitted. o Additional time is provided if the “final” document is significantly different from the draft originally made for public review. o The MPO undertakes a periodic review of the public involvement process to determine if the process is efficient and provides full an open access for all. CMP (applies to TMAs) o In TMA’s, the planning process includes the development of a CMP that provides for effective management of new and existing transportation facilities through the use of travel demand reduction and operational management strategies, thus meeting the requirements of 23 CFR Part 500. o The CMP is fully integrated into the overall metropolitan planning process. o The CMP has established performance measures. o The MPO has a process for periodically evaluating the effectiveness of the CMP. o The CMP is updated on a periodic basis to reevaluate network strategies and projects. o The CMP work activities are included in the UPWP. List of Obligated Projects o The MPO provides a listing for all projects for which funds are obligated each year, including bicycle and pedestrian facilities. o The annual listing is made available to the public via the TIP or the LRTP. 66 | P a g e II. In non-attainment and maintenance areas, sections 174 and 176(c) and (d) of the Clean Air Act, as amended (42 U.S.C. 7504, 7506(c) and (d)) and 40 CFR part 93 o The MPO’s UPWP incorporates all of the metropolitan transportation-related air quality planning activities addressing air quality goals, including those not funded by FHWA/FTA. o Agreements exist to outline the process for cooperative planning within full nonattainment/maintenance areas that are not designated by the MPO planning area. o The MPO coordinates the development of the LRTP with SIP development and the development of Transportation Control Measures (TCM) if applicable. o The LRTP includes design concept and scope descriptions of all existing and proposed transportation facilities in sufficient detail, regardless of funding source, to permit conformity determinations. o The MPO’s TIP includes all proposed federally and non-federally funded regionally significant transportation projects, including intermodal facilities. o If applicable, the MPO ensures priority programming and expeditious implementation of TCMs from the STIP. III. Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d-1) and 49 CFR part 21 o The MPO has adopted goals, policies, approaches and measurements to address Title VI and related requirements. o The public involvement process is consistent with Title VI of the Civil Rights Act of 1964 and the Title VI assurance execution by the State. o The MPO has processes, procedures, guidelines, and/or policies that address Title VI, ADA, and DBE. o The MPO has a documented policy on how Title VI complaints will be handled. o The MPO has a demographic profile of the metropolitan planning area that includes identification of the locations of protected populations. o As appropriate, the planning process identifies/considers/addresses the needs of protected/traditionally underserved populations (low-income/minority as defined by the U.S. Census Bureau). IV. 49 U.S.C. 5332, prohibiting discrimination on the basis of race, color, creed, national origin, sex, or age in employment of business opportunity o The MPO adheres to all requirements prohibiting discrimination against a person under, a project, program, or activity receiving financial assistance under because of race, color, creed, national origin, sex, or age. V. Section 1101(b) of MAP-21 (Pub. L. 112-141) and 49 CFR part 26 regarding the involvement of disadvantaged business enterprises in USDOT funded projects o The GDOT establishes overall goals for the percentage of work to be performed by DBE’s based on the projections of the number and types of federal-aid highway contracts to be awarded and the number and types of DBE’s likely to be available to compete for the contracts. VI. 23 CFR part 230, regarding the implementation of an equal employment opportunity program on Federal and Federal-aid highway construction contracts o The MPO as required by Title VII of the Civil Rights Act of 1964, does not discriminate on employment opportunities based on race, color, religion, sex, or national origin; 67 | P a g e VII. The provisions of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.) and 49 CFR parts 27, 37, and 38 o The MPO as required by 49 U.S.C. 5332 prohibits discrimination on the basis of race, color, creed, national origin, sex, or age, and prohibits discrimination in employment or business opportunity, otherwise known as Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000d, and U.S. DOT regulations, “Nondiscrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act,” 49 CFR part 21 at 21.7. VIII. The Older Americans Act, as amended (42 U.S.C. 6101), prohibiting discrimination on the basis of age in programs or activities receiving Federal financial assistance o The MPO has identified strategies and services to meet the needs of older persons’ needs for transportation planning and programming. IX. Section 324 of title 23 U.S.C. regarding the prohibition of discrimination based on gender o The MPO adheres to the Act on Equality between women and men and prohibits both direct and indirect discrimination based on gender. o The MPO adheres to the Equal Pay Act of 1963 (EPA), which protects men and women who perform substantially equal work in the same establishment from sex-based wage discrimination; X. Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and 49 CFR part 27 regarding discrimination against individuals with disabilities. o The MPO adheres to Title I and Title V of the Americans with Disabilities Act of 1990 (ADA), which prohibits employment discrimination against qualified individuals with disabilities in the private sector, and in state and local governments 68 | P a g e ilso-n, -Di-rec-to-r --------------------- Ianning and Development Department Radney Simpson, Assistant State Transportation Planning AdministratorA Date ' Georgia Department of Transportation, Office of Planning Cynthia L. VanDyke, State Transportation Planning Administrator Georgia Department of Transportation, Office of Planning Date 69 | P a g e Appendix E: AUGUSTA PUBLIC TRANSIT (APT) TITLE VI PUBLIC COMPLAINT PROCESS If you believe that you have been excluded from participation in, been denied the benefits of, or been subjected to discrimination under any Augusta, Georgia service, program or activity receiving federal financial assistance, including, but not limited to, service, projects or activities provided by or administered by the Augusta Planning and Development Department, the Augusta Public Transit Department, the Augusta Engineering Department, you may file an official Title VI Complaint with the Office of The Administrator of Augusta, Georgia and/or the designated representative, (hereafter “Title VI Coordinator”). The following steps describe the procedures to file a complaint and how Augusta, Georgia will respond. 1. The complaint must be submitted to the Title VI Coordinator no later than thirty (30) working days after the date of the alleged discrimination. 2. A Title VI Complaint Form can be obtained by calling (706) 821-1721, (706) 821-1796 or by downloading the form from these websites at www.augustaga.gov.; http://www.augustaga.gov/290/Planning-and Development; and www.augustaga.gov/arts 3. Please provide the following information on the complaint form or you may submit a signed written statement that contains all of the following written information: Your name, address and how to contact you (phone number, email address, etc.); The basis of the alleged discrimination complaint (race, color, or national origin); How, why, when and where you believe you were excluded from participation in, were denied the benefits of, or were subjected to discrimination. If the alleged incident occurred on the bus, give date, time of day, and bus number if available; Include the location, names and contact information of any witnesses; Indicate whether you have filed the complaint with Federal Transit Administration; and You must sign your letter of complaint. If you, as the complainant, are unable to read and/or write a complaint, the Title VI Coordinator will assist you with the complaint. Augusta, Georgia is committed to providing open access to its services to persons with limited ability to speak or understand English; if requested by complainant, the Title VI Coordinator will provide language translation services. 4. The complaint shall be sent to any of the following address: Office of the Administrator 535 Telfair Street, Suite 910, Augusta, GA 30901 Augusta Public Transit Department 1535 Fenwick Street, Augusta, GA 30904 Augusta Planning and Development Department 535 Telfair Street, Suite 300, Augusta, GA 30901 5. All complaints will be investigated promptly. Reasonable measures will be undertaken to preserve any information that is confidential. The Title VI Coordinator will review every complaint, and when necessary, begin the investigation process. At a minimum the investigating will: 70 | P a g e Identify and review all relevant documents, practices and procedures; Identify and interview persons with knowledge of the alleged discrimination, that is, the person making the complaint; witnesses or anyone identified by the Complainant; anyone who may have been subject to similar activity, or anyone with relevant information. 6. Upon completion of the investigation, the Title VI Coordinator will complete a final report for Augusta, Georgia. The investigation process and final report should take no longer than ninety (90) days after receipt of the complaint. If a Title VI violation is found to exist, remedial steps as appropriate and necessary will be taken immediately. The Complainant will also receive a copy of the final report together with any remedial steps. If no violation is found and the complainant wishes to appeal the decision, he or she may contact the Federal Transit Administration, 230 Peachtree Street NW, Suite 800, Atlanta, GA 30303 Attention: Regional Civil Rights Officer, or by calling (404) 865-5628, or web site http://www.fta.dot.gov/civilrights/title6/civil_rights_5104.html Complainants may also file their initial Title VI complaint directly to the Federal Transit Administration no later than 180 days after the date of the alleged discrimination. 71 | P a g e APPENDIX F: TITLE VI COMPLAINT FORM AUGUSTA, GEORGIA File # _______ Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, or national origin in programs and activities receiving Federal financial assistance. Specifically, Title VI provides that “no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.” The Title VI guarantees fair treatment for all people and provides for APT, to identify and address, as appropriate, disproportionately high and adverse effects of its programs, policies, and activities on minority and low-income populations, such as undertaking reasonable steps to ensure that Limited English Proficient (LEP) persons have meaningful access to the programs, services, and information APT provides. APT works to ensure nondiscriminatory transportation in support of our mission to provide quality, dependable, safe, accessible, and affordable transit service, to enhance the social and economic quality of life for all Augusta-Richmond County citizens. APT’s Title VI Coordinator is responsible for the Civil Rights Compliance and Monitoring to ensure non-discriminatory provision of transit services and programs. Complainant Name Mailing Address Telephone Numbers (Home) (Work) Email Address List type of discrimination (please check all that apply): Race ( ) Color ( ) National Origin ( ) Other Please indicate your race/color, if it is a basis of your complaint Please describe your national origin, if it is a basis of your complaint Location where incident occurred Time and date of incident Name/Position title of the person who allegedly subjected you to Title VI discrimination: 72 | P a g e Briefly describe the incident (use a separate sheet, if necessary): Did anyone else witness the incident? Yes ( ) No ( ) List witnesses (Use a separate sheet, if necessary) Name Address Telephone Number Name Address Telephone Number Have you filed a complaint about the alleged discrimination with the Federal Transit Administration? Yes ( ) No ( ) If yes, when? Signature Date Appendix G: AUGUSTA PUBLIC TRANSIT’S FARE/SERVICE CHANGE POLICY AND PROCEDURES The policy of Augusta Public Transit is to evaluate transit fares and routes every three years or when needed. In the event there is a need for a change in fares, elimination or reduction of services and that change affects at least 20% of the ridership, Augusta Public Transit will schedule a public hearing. The purpose of the public hearing will be to solicit comments from transit riders and the public regarding the proposed changes. Augusta Public Transit’s procedures for informing the public are as follows: 73 | P a g e 1. Notices of Public Hearings will be published in local newspapers: The Augusta Chronicle, Metro Courier, and El-Augustino. Notices will also be given to all media outlets for maximum coverage. 2. Notices of Public Hearings will be posted in all transit vehicles and at the Downtown Transfer Facility. 3. Conduct the public meeting. 4. Review and consider comments made at the public hearing. 5. Submit recommendations for fare/service changes to the Public Services Committee for approval. 6. Submit the recommendations by the Public Services Committee to the Full Commission for final approval. 7. Upon receiving approval from the Full Commission, fare/service changes will be implemented within 30 days after the date of approval. 74 | P a g e APPENDIX H: Augusta Public Transit Demographic Charts APDD – Internal Use Only Title VI PLAN AUGUSTA PUBLIC TRANSIT SERVICE AREA: POPULATION / RACE DISTRIBUTION CHART 2010 Census Total Population Black Pop. Hispanic Pop. Native American Pop. Asian Pop. Native Hawaiian Pop. Other Race Pop. Total Minority Pop. Tract # # % # % # % # % # % # % # % 1 3,809 1,289 33.84% 82 2.15% 26 0.68% 91 2.39% 1 0.03% 8 0.21% 1,497 39.30% 2 3,115 1,715 55.06% 72 2.31% 16 0.51% 78 2.50% 0 0.00% 14 0.45% 1,895 60.83% 3 1,464 822 56.15% 48 3.28% 12 0.82% 11 0.75% 3 0.20% 3 0.20% 899 61.41% 6 2,952 2,006 67.95% 72 2.44% 26 0.88% 16 0.54% 5 0.17% 8 0.27% 2,133 72.26% 7 1,246 1,104 88.60% 26 2.09% 2 0.16% 7 0.56% 1 0.08% 0 0.00% 1,140 91.49% 9 1,125 964 85.69% 12 1.07% 2 0.18% 63 5.60% 3 0.27% 3 0.27% 1,047 93.07% 10 3,005 1,384 46.06% 90 3.00% 29 0.97% 49 1.63% 16 0.53% 7 0.23% 1,575 52.41% 11 1,769 113 6.39% 41 2.32% 12 0.68% 55 3.11% 0 0.00% 3 0.17% 224 12.66% 12 4,600 2,269 49.33% 121 2.63% 42 0.91% 92 2.00% 3 0.07% 4 0.09% 2,531 55.02% 13 1,401 753 53.75% 32 2.28% 12 0.86% 29 2.07% 3 0.21% 5 0.36% 834 59.53% 14 2,216 2,149 96.98% 14 0.63% 13 0.59% 4 0.18% 1 0.05% 1 0.05% 2,185 98.60% 15 990 975 98.48% 1 0.10% 1 0.10% 1 0.10% 0 0.00% 1 0.10% 982 99.19% 16.01 5,261 3,753 71.34% 378 7.18% 31 0.59% 83 1.58% 14 0.27% 20 0.38% 4,279 81.33% 16.02 3,996 908 22.72% 100 2.50% 32 0.80% 75 1.88% 3 0.08% 7 0.18% 1,125 28.15% 101.01 3,804 928 24.40% 214 5.63% 32 0.84% 118 3.10% 3 0.08% 11 0.29% 1,306 34.33% 101.04 4,114 1,337 32.50% 172 4.18% 32 0.78% 283 6.88% 5 0.12% 16 0.39% 1,845 44.85% 101.05 5,133 882 17.18% 223 4.34% 40 0.78% 218 4.25% 16 0.31% 11 0.21% 1,390 27.08% 101.06 5,332 1,719 32.24% 316 5.93% 59 1.11% 293 5.50% 10 0.19% 18 0.34% 2,415 45.29% 101.07 2,641 1,004 38.02% 171 6.47% 12 0.45% 124 4.70% 12 0.45% 14 0.53% 1,337 50.62% APDD – Internal Use Only Title VI PLAN 102.01 5,125 957 18.67% 121 2.36% 17 0.33% 89 1.74% 15 0.29% 3 0.06% 1,202 23.45% 102.03 4,212 2,247 53.35% 186 4.42% 44 1.04% 168 3.99% 25 0.59% 8 0.19% 2,678 63.58% 102.04 13,854 6,880 49.66% 821 5.93% 87 0.63% 523 3.78% 66 0.48% 49 0.35% 8,426 60.82% 103 5,132 4,102 79.93% 155 3.02% 37 0.72% 25 0.49% 0 0.00% 0 0.00% 4,319 84.16% 104.00 3,705 3,005 81.11% 106 2.86% 24 0.65% 18 0.49% 2 0.05% 5 0.13% 3,160 85.29% 105.04 6,917 4,852 70.15% 385 5.57% 51 0.74% 81 1.17% 12 0.17% 23 0.33% 5,404 78.13% 105.06 4,829 2,995 62.02% 189 3.91% 30 0.62% 53 1.10% 17 0.35% 9 0.19% 3,293 68.19% 105.07 5,731 4,022 70.18% 269 4.69% 32 0.56% 68 1.19% 16 0.28% 9 0.16% 4,416 77.05% 105.08 6,575 2,010 30.57% 150 2.28% 37 0.56% 69 1.05% 5 0.08% 14 0.21% 2,285 34.75% AUGUSTA PUBLIC TRANSIT SERVICE AREA: POPULATION / RACE DISTRIBUTION CHART 2010 Census Total Population Black Pop. Hispanic Pop. Native American Pop. Asian Pop. Native Hawaiian Pop. Other Race Pop. Total Minority Pop. Tract # # % # % # % # % # % # % # % 105.12 4,874 4,062 83.34% 195 4.00% 34 0.70% 56 1.15% 2 0.04% 17 0.35% 4,366 89.58% 105.13 3,451 2,687 77.86% 123 3.56% 30 0.87% 46 1.33% 7 0.20% 9 0.26% 2,902 84.09% 106 4,401 4,065 92.37% 86 1.95% 21 0.48% 8 0.18% 7 0.16% 7 0.16% 4,194 95.30% 107.07 3,122 2,588 82.90% 145 4.64% 29 0.93% 54 1.73% 12 0.38% 4 0.13% 2,832 90.71% 107.08 5,786 4,475 77.34% 294 5.08% 36 0.62% 124 2.14% 11 0.19% 16 0.28% 4,956 85.66% 107.09 5,432 4,616 84.98% 292 5.38% 40 0.74% 89 1.64% 17 0.31% 0 0.00% 5,054 93.04% 107.11 3,460 2,153 62.23% 139 4.02% 32 0.92% 77 2.23% 23 0.66% 10 0.29% 2,434 70.35% 108 9,600 2,487 25.91% 1454 15.15% 148 1.54% 372 3.88% 73 0.76% 67 0.70% 4,571 47.61% 110 1,689 740 43.81% 45 2.66% 14 0.83% 23 1.36% 1 0.06% 6 0.36% 829 49.08% 168,605 91,680 54.38% 3,959 2.35% 691 0.41% 2,594 1.54% 219 0.13% 242 0.14% 99,385 58.95% APPENDIX I: Augusta Public Transit Route Maps APPENDIX J: Augusta Public Transit Map in Spanish Panel Appendix L: ARTS Public Participation Plan A. PURPOSE The Augusta Regional Transportation Study (ARTS) Participation Plan is designed to ensure timely and meaningful input into the metropolitan transportation planning process. The Participation Plan outlines the process to involve all interested parties in the regional transportation planning process and the development and amendment of major transportation studies undertaken as part of ARTS. The overall objective is to provide a process that is proactive, provides complete information, timely public notice, full public access to key decisions, and opportunities for early and continuing involvement. The Participation Plan replaces the ARTS Public Involvement Policy adopted on October 22, 1998. The update is in response to changes to the metropolitan transportation planning process This Plan fulfills requirements outlined in the Final Rule for Statewide and Metropolitan Transportation Planning as published in the Federal Register on February 14, 2007 by the Federal Highway Administration and Federal Transit Administration. The rules were effective on March 16, 2007. The regulations are a result of the passage of the Safe, Accountable, Flexible, and Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) (Pub. L. 109-59, August 10, 2005). B. INTRODUCTION The Augusta Regional Transportation Study (ARTS) is the transportation planning process established for the Augusta GA – Aiken SC urbanized area. The Federal-Aid Highway Act of 1962 established the requirement for transportation planning in urban areas throughout the country. The Intermodal Surface Transportation Efficiency Act of 1991 (ISTEA), the Transportation Equity Act for the 21st Century, adopted in 1998, and SAFETEA-LU, enacted on August 10, 2005, are the most recent laws extending the federal requirement for transportation planning. In keeping with the original federal mandate, the ARTS planning process is cooperative, continuous, and comprehensive. The ARTS planning process is cooperative because it brings together local elected officials, state and federal transportation personnel, citizens, and other interested parties to plan and program transportation projects. ARTS participants continuously evaluate transportation needs and plan for long term improvements. The ARTS process is comprehensive because it considers all modes of transportation, including cars, trucks, buses, airplanes, railroads, bicycles, and pedestrians. The ARTS area includes the urbanized part of the Augusta region, as defined by the U. S. Bureau of Census, plus the area expected to become urbanized over the next twenty years. The study area now encompasses an area that includes all of Richmond County, Georgia, part of Columbia County, Georgia, the Fort Gordon Military Reservation, part of Aiken County, South Carolina, and part of Edgefield County, South Carolina. Incorporated places within the study area include the Georgia cities of Augusta, Hephzibah, Blythe and Grovetown, and the South Carolina cities of Aiken, North Augusta, and Burnettown. ARTS Committees The ARTS planning process is guided by four committees: the Policy Committee (PC), the South Carolina Policy Subcommittee, the Technical Coordinating Committee (TCC), and the Citizens Advisory Committee (CAC). The Policy Committee meets quarterly and is responsible for prioritizing projects and making final decisions on ARTS planning and programming issues. The committee is comprised of local elected officials, representatives of the Georgia and South Carolina Departments of Transportation, representatives of the Federal Highway Administration and Federal Transit Administration, the ARTS Project Director, and the Chairman of the CAC. The South Carolina Policy Subcommittee serves in an advisory capacity to the Policy Committee, and is responsible for insuring that the South Carolina portion of ARTS is kept up-to-date. The South Carolina Subcommittee is comprised of local elected officials (voting members), and federal, state and local appointed personnel (nonvoting members) representing the South Carolina part of the study area. The Technical Coordinating Committee (TCC) meets 6-7 times each year, normally in conjunction with the Citizens Advisory Committee, and is responsible for completing all technical work related to the ARTS planning process. The TCC maintains all of the required transportation related documentation, and serves in an advisory capacity to both the Policy Committee and Citizens Advisory Committee. The TCC is comprised of transportation engineers, planners, and managers from the federal, state, and local levels. The Citizens Advisory Committee (CAC) meets 6-7 times each year, normally in conjunction with the TCC, and is responsible for providing citizen input on all aspects of the ARTS planning process. The CAC is comprised of citizens from throughout the urban area. The role of the CAC is crucial to the success of the ARTS transportation planning process. ARTS Staff The Augusta Planning & Development Department (APDD) is the designated Metropolitan Planning Organization (MPO) for the ARTS. The Director of the APDD is the ARTS Project Director and is responsible for overall supervision of staff work on the planning process. In addition to staff of the APDD, employees of the Georgia Department of Transportation (GDOT), the South Carolina Department of Transportation (SCDOT), the Aiken County Planning and Development Department (ACPDD), and the Lower Savannah Council of Governments (LSCOG) are involved in ARTS planning activities. The ACPDD staff is responsible for planning activities in the Aiken County part of the study area. The LSCOG is responsible for planning and administrative activities for Aiken County Transit. Planners with GDOT and the SCDOT coordinate state-level aspects of any studies, assist with technical analysis, and play a major role in the development and utilization of the ARTS travel demand model. C. PARTICIPATION STRATEGY The ARTS Participation Plan encompasses five (5) components: Consultation, Public Access, Public Outreach and Education, Public Input and Evaluation CONSULTATION OBJECTIVE: To ensure that major regional transportation documents, including the Participation Plan, are developed in consultation with the general public and other interested parties, and reflect existing and future plans for development of the region. This also involves efforts to identify and include all interested parties in the transportation planning process. The following strategies shall be used to achieve this objective: Consultation Strategies 1. The MPO shall maintain and update a list of stakeholders, and potential stakeholders, for the purpose of disseminating information about ARTS transportation plans and projects. Special attention shall be given to include members of potentially underserved groups. 2. The MPO has identified and involved groups that are traditionally underserved in the ARTS area in the transportation planning process. The ARTS will create and initiate a method (through census, GIS or other similar means) to identify those communities with high concentrations of minority, low-income, disabled or elderly populations. In addition, the MPO will also identify media that serves these communities and maintain a mailing/contact list to notify these media outlets of all regularly scheduled ARTS committee meetings. 3. The LRTP and TIP shall be prepared and / or amended by the MPO in consultation, as appropriate, with agencies and officials responsible for other planning activities in the study area. This consultation shall include, as appropriate, contacts with State, local, Indian Tribe and private agencies responsible for planned growth, economic development, environmental protection, airport operations, freight movements, land use management, natural resources, conservation and historic preservation. During the development of the ARTS LRTP and TIP the MPO will compare available plans, maps and inventories from state and local resource agencies to determine which resource will be directly or indirectly affected by the plan or program. The consultation process will include the following steps: • An initial identification of the resources and responsible agencies likely to be affected by the plan or program • A review of available information (plans, maps and inventories) derived from agency websites • Consult with the responsible agency or agencies regarding the potential impact of the plan or program • Document action taken in the consultation process, including acknowledging the receipt of comments and suggestions from resource agencies, for inclusion in the ARTS LRTP and TIP. 4. The LRTP and TIP shall be prepared by the MPO with due consideration of governmental agencies and nonprofit organizations (including representatives of the agencies and organizations) that receive federal assistance from a source other than the U.S. Department of Transportation. 5. The procedures for processing administrative modifications and amendments to the LRTP and TIP shall be the same as those published by the Georgia Department of Transportation in December 2009 and included as Appendix G (as amended on March 4, 2010). PUBLIC ACCESS OBJECTIVE: To ensure that the general public and other interested parties have timely and convenient access to agendas, meetings, documents and other information related to the regional transportation planning process. The following strategies shall be used to achieve this objective: Public Access Strategies 1. All ARTS plans and documents shall be made available for the public to review at the ARTS office. Copies and summaries of draft documents also will be available for public review in planning offices and other locations in Richmond, Aiken and Columbia Counties (see Appendix for locations). Single copies of the current ARTS plans and documents shall be provided free of charge upon request. Copies of the Transportation Improvement Program (TIP) and Long Range Transportation Plan shall be distributed to all other participating agencies. 2. Updates to and amendments of the LRTP and TIP will be available for a 30-day public review and comment period. A 15-day public review and comment period is allowed in the event of special circumstances. Special circumstances are limited to instances in which time constraints would cause the MPO to miss a deadline for approval of a project or projects (As amended on February 8, 2010). 3. The development of the ARTS Participation Plan, and any future amendments to the plan, will be subject to a 45-day public review and comment period 4. The MPO shall provide reasonable access to technical and policy information used in the development of the LRTP and TIP. 5. The MPO shall provide, upon request and 48-hour notice, assistance to those with special needs, at ARTS meetings. 6. Public meetings will be held at convenient and accessible locations and times. All meetings, public hearings and formal events of the ARTS shall be held in facilities that are accessible by persons with disabilities. Generally speaking, meetings will be held at public facilities (see Appendix for locations), on weekday evenings and at locations that are handicapped accessible and served by public transit. PUBLIC OUTREACH AND EDUCATION OBJECTIVE: To use effective tools and techniques to provide information about the regional transportation plans and issues to the general public and other stakeholders. The desired outcome is that the public provides meaningful input on a transportation plan or issue based upon accurate and complete information and the potential impact of alternative actions. The following strategies shall be used to achieve this objective: Public Outreach and Education Strategies 1. All ARTS meeting agendas will be distributed at least seven (7) days in advance to all committee members, area media outlets and other interested parties. Agendas and minutes of meetings will be posted on the ARTS web site. 2. All public meeting notices and notices or public review and comment periods will be published at least seven (7) days in advance of the meeting date or the start of the review and comment period. The notices also will be posted on the ARTS web site. 3. The MPO will provide the media with information pertaining to the adoption, revision or amendment of all MPO plans at least seven (7) days prior to the date of the final action. 4. Use the following tools and techniques to inform the media, general public and other interested parties about transportation plans, programs and activities: a. Press Releases – Used to announce upcoming meetings and activities and to provide information on specific issues related to transportation planning. b. Print Display Ads – Used to advertise public meetings and review and comment periods for transportation plans and projects. Display ads are published in area newspapers and distributed at public facilities throughout the ARTS area. c. Fact Sheets and Brochures– Used to provide general information about ARTS plans and programs, such as the LRTP, TIP and Unified Planning Work Program. Fact sheets available in print and electronic format. Brochures will be used to provide summary information about ARTS and its transportation planning activities. d. Direct Mailings – Used to advertise public meetings and review and comment periods for transportation plans and projects, or to provide information to a targeted area. e. ARTS Newsletter – A quarterly publication used to provide information on transportation issues, projects, documents, contacts and resources. f. ARTS Website – Used to display general information about ARTS, copies of major ARTS transportation documents, committee meeting schedules, agendas and minutes, project updates and the ARTS Newsletter. The website is also used to advertise public meetings and review and comment periods for transportation plans and projects. g. Speaking Engagements – The MPO shall make staff available to speak to civic groups, neighborhood associations and other interested parties about ARTS transportation planning and projects. PUBLIC INPUT OBJECTIVE: To obtain meaningful and diverse input from the general public and other interested parties on regional transportation needs, plans, programs and activities. Inherent in this objective is the MPO’s responsibility to provide timely response to public input, to document the input, and to recommend changes / amendments to plans based on public comments and suggestions. Public Input Strategies 1. Identify Interested Parties – An interested party or stakeholder is defined as any person or group that is affected by a transportation plan, program or project, including those who may not be aware that they are affected. Stakeholders may include the general public; environmental; health, neighborhood, citizen and civic organizations; traditionally underserved communities such as people with disabilities, low income, and racial/ethnic minorities, as well as affected public agencies. 2. Citizens Advisory Committee – The ARTS Citizens Advisory Committee will continue to be a source of ongoing input on behalf of the general public. Efforts will be made to ensure that the committee membership reflects the diverse needs and interests of the region. 3. ARTS Committee Meetings – The ARTS committee meetings will be a regularly-scheduled forum for the discussion of, and updates on regional transportation needs, plans, programs and activities. 4. ARTS Public Meetings – ARTS public meetings will be held in conjunction with the update of the LRTP and the TIP, and the development of any special studies related to regional transportation issues. 5. Comment Cards – Comment cards will be distributed at public meetings to obtain feedback on regional transportation needs, plans, programs and activities. 6. Project Steering Committees – Ad-hoc committees will be used as needed to coordinate and participate in the completion of special regional transportation studies. Committee members will participate in facilitated meetings / workshops, complete surveys and provide input during all phases of the study (e.g. needs assessment, background research, setting goals, objectives and strategies, identifying projects). Project steering committees have been used effectively on past special studies. 7. Surveys – Surveys will be used to obtain information from the general public and other stakeholders. 8. Visualization Techniques – The MPO will use GIS maps, sketches, drawings and similar tools at public meetings to both convey information and elicit public input about transportation plans and projects. 9. Project Web Pages – Project web pages will be used in conjunction with special studies to provide information and elicit input on the planning process, project schedule and project updates. Project web pages may include surveys and comment cards. EVALUATION OF PARTICIPATION PLAN OBJECTIVE: To continually evaluate the effectiveness of the strategies, tools and techniques used as part of the Participation Plan. The desired outcomes include increased public involvement in, and awareness of, the regional transportation planning process, and the use of tool and techniques that generate increased public input in regional transportation plans and programs. Evaluation Strategies – The MPO will use the following mix of quantitative and qualitative criteria to evaluate the effectiveness of public participation tools and techniques used in the regional transportation planning process. The table included as Appendix F summarizes how these criteria apply to the various public participation tools and techniques used by ARTS. 1. Number of phone calls, letters and e-mails received inquiring about specific projects and scheduled public meetings, or requesting more information about the regional transportation planning process. 2. Number of people attending public meetings on the LRTP, TIP or an ARTS special study project. 3. Number of issues / concerns expressed by the Citizens Advisory Committee and the response to, or change resulting from, the issue or concern. 4. Number of newspaper articles / television interviews generated by press releases and other notices to the media. 5. Number or percent of public meeting attendees indicating how they became aware of the meeting (e.g. direct mail, newspaper display ad, television, website, word-of-mouth). 6. Number of “hits” on the ARTS website per month, or number of “hits” on a project specific web page. 7. Number and type of public comments received regarding the LRTP, TIP and special studies projects. 8. Number and type of plan / project changes resulting from public comments. ADOPTION AND AMENDMENT OF PARTICIPATION PLAN 1. The ARTS Participation Plan shall be adopted by the ARTS Policy Committee only after consultation with interested parties, a 45-day public review and comment period, and the consideration of any comments received from the general public and other interested parties. 2. Amendments to the ARTS Participation Plan shall be adopted by the ARTS Policy Committee only after consultation with interested parties, a 45-day public review and comment period, and the consideration of any comments received from the general public and other interested parties. 3. Appendices to the Participation Plan include supplemental information, such as comments received about the Participation Plan and a list of locations where ARTS plans are available for public review. Updates to the appendices are not subject to the consultation and public review and comment requirements. Revisions to appendices will be distributed to all ARTS committees, applicable federal, state and local agencies and other interested parties. 4. The ARTS Participation Plan, and any amendments or updates to the plan, will be made available at public facilities throughout the study area, and will also be posted on the ARTS Web site. APPENDIX M: Public Meeting Notices 2016- 2018 2016 Augusta Public Notice – English Appendix M (Continued – 2016 Augusta Public Notice -Korea) Appendix M (Continued – 2016 Augusta Public Notice -Chinese) Appendix M (Continued – 2016 Augusta Public Notice -Spanish) Appendix M (Continued – 2017 Augusta Public Notice -English) Appendix M (Continued – 2017 August Public Notice – Korea) Appendix M (Continued- 2017 August Public Notice – Chinese) Appendix M (Continued - 2017 August Public Notice – Spanish) Appendix M (Continued - 2018 August Public Notice – English) Appendix M (Continued - 2018 August Public Notice – Korea) Appendix M (Continued - 2018 August Public Notice – Chinese) Appendix M (Continued - 2018 August Public Notice – Spanish) Appendix N: Title VI Questionnaires AUGUSTA-RICHMOND COUNTY, GEORGIA Title VI Compliance Questionnaire for Local Agencies Local Agency: ______________________________________________ Date: _____________________________________________________ Name/Title: ________________________________________________ I. Administration A. Staff Composition and Program Administration 1. Provide breakdown of your administrative staff by race, color, national origin, sex, and their positions. 2. How many federally funded projects have you managed during the last two years? Dollar amount? 3. Have you designated an EEO Officer or Title VI Coordinator? Provide name and time in the position. 4. Do you have a Title VI Policy, Assurances and Plan in place? Provide proof of public dissemination of your Title VI policy. B. Complaint Procedure 1. Do you have a Title VI complaint procedure for external discrimination complaints? If so, please provide a copy. To what extent is the community aware of it? 2. Have you received any Title VI related complaints during the past two years? If so, how many? What were the outcomes? Where there any Title VI complaint lodged by beneficiaries or participants? If so, explain the issues involved. 3. Do you have a Title VI Notice to Public? If so, please provide copy. C. Training 1. Has your staff received any training (formal or informal) regarding Title VI? 2. Are you considering scheduling Title VI training sometime soon? If so, when and who will present it? II. Planning Activities A. Public Involvement 1. Are minority members of the community invited to participate in public hearings? How do you go about doing that? 2. Were accessible location, adequate time, and translation services considered or provided during the coordination of hearings? 3. Is the Hearing Coordinator keeping records in attendance? Is the information broken down by race, color, national origin, and sex (by visual identification)? 4. Have planning manuals, directives, guidelines, and policies been reviewed for Title VI compliance purposes? III. Consultant Contracts Activities 1. Are Title VI assurances and provisions included on consultant contracts? 2. Are DBE goals being included and met for consultant contracts? If not, what provisions have been taken to meet them? 3. Have directives, operational procedures, guidelines, and policies been reviewed for Title VI compliance purposes? IV. Design/Environmental Activities 1. Are minority members of the community invited to participate in public hearings? How do you go about doing that? 2. Are accessibility of locations, adequate time, and translation services considered during the coordination of hearings? Was any other effort made to promote maximum attendance by those affected by the project, including member of minority communities? 3. Is the Hearing Coordinator keeping records in attendance? Is the information broken down by race, color, national origin, sex, (by visual identification)? 4. Have location and design manuals, directives, operational procedures, guidelines, and policies been reviewed for Title VI compliance purposes? 5. Is statistical data being collected on race, color, national origin, and sex on communities affected by a construction project? V. Right of Way Activities 1. Are DBE goals for real estate appraisers being met? If not, what provisions have been taken to help reach these goals? 2. Is Title VI language being incorporated in all acquisition, negotiation, property management communications, and contracts? 3. Are Title VI language and assurance statements being included in all surveys for property owners and tenants after the conclusion of all business? 4. Are all values and communications associated with appraisals conducted in an equitable fashion? 5. Do deeds, permits, and leases contain Title VI compliance clauses? 6. Is statistical data being gathered on race, color, national origin, and sex for all relocatees? VI. Construction and Maintenance Activities 1. Are contractor selection procedures been reviewed to determine uniformity in their application to minority and nonminority contractors? 2. Are minority contractors and subcontractors being informed about contracting opportunities with your organization? 3. Are construction rules and regulations being applied in an equitable fashion? Have you received any complaints within the last two years? 4. Are Title VI assurances being included in all contracts, subcontracts, and material supply agreements? AUGUSTA-RICHMOND COUNTY, GEORGIA Title VI Compliance Questionnaire for Planning Organizations MPO/RDC: ____________________________________________ Date: _________________________________________________ Name/Title: ____________________________________________ I. Administration A. Staff Composition and Program Administration 1. Provide breakdown of the administrative staff by position, race, color, gender, and national origin. Include organizational chart. 2. Provide makeup of the planning organization's Board of Directors by race, color, gender or national origin. Identify the voting members. 3. Describe the various programs administered by the planning organization and their funding sources. 4. Does the planning organization have an Affirmative Action Plan with respect to employment? B. Complaint Procedure 1. Do you have a Title VI complaint procedure? To what extent is the community made aware of it? 2. Have you received any Title VI related complaints during the past two years? How many? Outcome? Any Title VI complaint lodged by beneficiaries or participants? Explain issues involved. 3. Provide copy of your complaint procedure and proof of public dissemination of Title VI policy. C. Training 1. Has your staff received any training (formal or informal) regarding Title VI of the Civil Rights Act of 1964? 2. Are you considering scheduling Title VI training sometime soon? If so, when and who will present it? II. Planning Process A. Public Involvement 1. To what extent citizen participation has been provided in the transportation planning process? Any policy in that regard? Explain. 2. Citizen Advisory Committees: How are the members selected? For how long? What is their make up in terms of race, color, national origin, sex, and position? 3. Are organizations representing minorities/disadvantaged individuals made aware of planning processes and offered the opportunity to provide input? How? 4. How are the needs of the minorities/disadvantaged persons addressed during the planning process? 5. What statistics are kept on beneficiaries of services or programs by race, religion, color, and sex? B. Hearings 1. What statistics are kept on public hearings participation by race, religion, color, national origin, and sex (by visual identification)? 2. Are minority group concerns addressed in a timely manner? Explain process. 3. Are public meeting announcements made available in languages other than English, according to the affected minority population(s)? 4. Are accessible location (geographically and structurally), appropriate time, and translation services being planned/provided during public hearings? C. Procurement of Contracts 1. How are the Request for Proposals (RFP) solicited? What are the requirements for submitting RFPs? 2. What kind of participation do DBE firms have in the RFP process? Are there goals or are goals included? Do you meet them? 3. Do you keep record of DBE firms during the RFP process? Provide list. 4. How does the planning organization promote the participation of qualified minority/women consultants? 5. How does the planning organization monitor consultant’s adherence with Title VI requirements? 6. Provide the number, dollar value(s), and type of contract(s) used by the planning organization during the last two fiscal years. Identify contractors by race, color, national origin, and sex. 7. How many federally funded projects did you manage during the last fiscal year? Provide dollar amount for each one of them. How much of that money went to consultant contracts? DBEs? D. Environmental Impact 1. Are minority members of the community invited to participate in public hearings pertaining to environmental issues? Are you keeping statistics on public hearing participation by race, color, national origin, and sex? Please present proof. 2. Do you have procedures for the identification of environmental impacts? How do you approach environmental issues in minority/ disadvantaged communities? Explain. 3. Are those environmental issues discussed with the affected community during public hearings? Have special provisions such as language interpreters been provided during public meetings? 4. Are these efforts documented? If so, please provide documentation. Could you list the major transportation projects planned or executed during the last two years where social, environmental, economic, or demographic adverse impacts were identified? To what extent did Title VI issues appear as a consequence of a project? Describe. APPENDIX A The text below, in its entirety, is in all contracts entered into by AUGUSTA GEORGIA. All of the text except the final section, entitled “Incorporation of Provisions,” should be included in any contract entered into by any AUGUSTA GEORGIA contractor. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”), agree as follows: 1. Compliance with Regulations The Contractor shall comply with the Regulations relative to nondiscrimination in federally‐assisted programs of the Department of Transportation (hereinafter referred to as DOT), Title 49, Code of Federal Regulations, part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. 2. Nondiscrimination The Contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Contractor shall not participate either directly or indirectly in discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. 3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment In all solicitations either by competitive bidding or negotiations made by the Contractor for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractor’s obligations under this contract and the Regulations relative to nondiscrimination on the ground of race, color, sex, or national origin. 4. Information and Reports The Contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information and its facilities as may be determined by Augusta Georgia or the Federal Highway Administration to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the Contractor shall so certify to Augusta Georgia, or the Federal Highway Administration as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance In the event of the Contractor’s noncompliance with the nondiscrimination provisions of this contract, Augusta Georgia shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to: a. Withholding of payments to the Contractor under the contract until the Contractor complies; and/or b. Cancellation, termination, or suspension of the contract, in whole or in part. 6. Incorporation of Provisions The Contractor shall include the provisions of paragraphs (1) through (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Contractor shall take such action with respect to any subcontractor or procurement as Augusta Georgia or the Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event a Contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the Contractor may request Augusta Georgia enter into such litigation to protect the interests of the state and, in addition, the Contractor may request the United States to enter into such litigation to protect the interests of the United States. APPENDIX B The following clauses shall be included in any and all deeds affecting or recording the transfer of real property, structures, or improvements thereon, or interest therein from the United States. Granting Clause NOW, THEREFORE, Augusta Georgia—as authorized by law, and upon the condition that the state of Georgia will accept title to the lands and maintain the project constructed thereon, in accordance with and in compliance with Title 23, United States Code, the Regulations for the Administration of Federal Aid for Highways; the policies and procedures prescribed by the Federal Highway Administration of the Department of Transportation; and all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation (hereinafter referred to as the Regulations) pertaining to and effectuating the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252: 42 USC 2000d to 2000d‐4)—does hereby remise, release, quitclaim, and convey unto the state of Georgia all the right, title, and interest of AUGUSTA GEORGIA in and to said land described in Exhibit A attached hereto and made a part thereof. Habendum Clause TO HAVE AND TO HOLD said lands and interests therein unto the state of Georgia, and its successors forever, subject, however, to the covenants, conditions, restrictions and reservations herein contained as follows, which will remain in effect for the period during which the real property or structures are used for a purpose for which the federal financial assistance is extended or for another purpose involving the provision of similar services or benefits and shall be binding on the state of Georgia, its successors, and assigns. The state of Georgia , in consideration of the conveyance of said lands and interests in lands, does hereby covenant and agree, as a covenant running with the land for itself, its successors and assigns, that (1) no person shall, on the grounds of race, color, sex, disability, national origin, age, or religion, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination with regard to any facility located wholly or in part on, over, or under such lands hereby conveyed*, (2) that the state of Georgia shall use the lands, and interests in lands so conveyed, in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, part 21, Nondiscrimination of Federally Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended, (3) that in the event of breach of any of the above mentioned nondiscrimination conditions, the agency shall have a right to reenter said lands and facilities on said land, and the above described land and facilities shall thereon revert to and vest in, and become the absolute property of, AUGUSTA GEORGIA and its assigns as such interest existed prior to this instruction.¹ APPENDIX C The following clauses shall be included in all deeds, licenses, leases, permits, or similar instruments entered into by AUGUSTA GEORGIA pursuant to the provisions of Assurance 7. The LESSEE, for himself or herself, his or her heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree as a covenant running with the land, that in the event facilities are constructed, maintained, or otherwise operated on the said property described in this lease, for a purpose for which AUGUSTA GEORGIA program or activity is extended, or for another purpose involving the provision of similar services or benefits, the LESSEE shall maintain and operate such facilities and services in compliance with all other requirements imposed pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964, as said Regulations may be amended. That in the event of breach of any of the above nondiscrimination covenants, the STATE shall have the right to terminate the lease, and to reenter and repossess said land and the facilities thereon, and hold the same as if said lease had never been made or issued. The following shall be included in all deeds, licenses, leases, permits, or similar agreements entered into by AUGUSTA GEORGIA pursuant to the provisions of Assurance 7. The LESSEE, for himself or herself, his or her personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant, and agree as a covenant running with the land, that (1) no person, on the grounds of race, color, sex, or national origin, shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such land and furnishing of services thereon, no person on the grounds of race, color, sex, and national origin shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination, (3) that the LESSEE shall use the premises in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation— Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended. That in the event of breach of any of the above nondiscrimination covenants, the STATE shall have the right to terminate the [license, lease, permit, etc.] and to reenter and repossess said land and the facilities thereon, and hold the same as if said [license, lease, permit, etc.] had never been made or issued. *[Include in deeds subject to a reverter clause] That in the event of breach of any of the above nondiscrimination covenants, the STATE shall have the right to reenter said land and facilities there‐on, and the above described lands and facilities shall thereupon revert to and vest in and become the absolute property of the STATE and its assigns. ____________________ ¹ Reverter Clause and related language to be used only when it is determined that such a clause is necessary in order to effectuate the purpose of Title VI of Civil Rights Act of 1964. Commission Meeting Agenda 3/28/2018 2:00 PM Approve Broker Service for Augusta POL/EPL, Public Official Liability/Employment Practice Liability Insurance Department:Finance - Risk Management Department:Finance - Risk Management Caption:Request to approve Augusta POL/EPL Broker Service (awarded through RFP - #18-165) to include Premium Quote for 2018 – 2019 POL/EPL coverage to J. Smith Lanier & Co. LLC., current broker, through insurance carrier RSUI for a premium of $58,700. Background:Public Official Liability provides coverage for “wrongful acts” of the public entity and wrongful acts of individuals who act on behalf of the entity. A wrongful act means any actual or alleged breach of duty, neglect, errors, misleading statements, emissions or employment practices violation by an insured solely in the performance of the public entity. Augusta Richmond County has maintained continuous POL/EPL coverage since 1997. Acceptance of coverage gives additional protection to the assets of the Public Officials. Public Officials Liability (POL) coverage is claims made coverage which means any claim which may be covered, would need to be filed during the policy period. The Augusta Law Department (knowledge of decisions made by the Commission which may lead to a claim against the coverage and also knowledge of grievances, separations from employment, etc. which may lead to claims against the Employment Practice Endorsement to this coverage) is the group responsible for filing claims against this coverage. Analysis:As part of the bid process, respondents were required to request quotes for annual quotes from the insurance market for POL/EPL coverage. RSUI provided the lowest quote to J. Smith Lanier & Co, the recommended broker, in the amount of $58,700. Financial Impact:J. Smith Lanier & Company secured quotes for this coverage and are able to offer the POL/EPL coverage of $2,000,000 with a $250,000 SIR (self-insured retention) for a premium of $58,700. Cover Memo Alternatives:Drop coverage and retain risk. Recommendation:Approve award of RFP 18-165 for POL/EPL Broker services with annual quote of POL/EPL coverage to J. Smith Lanier & Co. with $2,000,000 coverage with a $250,000 self-insured retention for a premium of $58,700. Effective April 19, 2018 - April 19, 2019. Funds are Available in the Following Accounts: 611-01-5212 Risk Management General Insurance Fund Account REVIEWED AND APPROVED BY: Procurement Finance Law Administrator Clerk of Commission Cover Memo Request for Proposal Request for Proposals will be received at this office until Tuesday, March 13, 2018 @ 11:00 a.m. for furnishing: RFP Item # 18-165 Broker Services for Public Official Liability (POL) and Employment Practice Liability (EPL) for Augusta Finance Department – Risk Management RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, February 23, 2018 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 1, 8, 15, 22, 2018 Metro Courier February 1, 2018 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Addendum 1 Original 6 Copies Fee Proposal J. Smith Lanier & Company of Augusta 2601 Commons Boulevard Augusta, Georgia 30909 Yes 834460 Yes Yes Yes Yes Yes Epic Insurance 2405 Satellite Blvd Suite 200 Duluth, GA 30096 Yes 348044 Yes Yes Yes Yes Yes Arthur Gallagher 1040 Crown Pointe Pkwy Atlanta, GA 30338 Yes 87458 Yes Yes Yes Yes Yes RFP Item #18-165 Broker Services for Public Official Liability (POL) and Employee Practice Liability (EPL) Services for Augusta, GA- Finance Department-Risk Management Division RFP Date: Tuesday, March 13, 2018 @ 11:00 a.m. Total Number Specifications Mailed Out: 19 Total Number Specifications Download (Demandstar): 179 Total Electronic Notifications (Demandstar): 5 Total Number Specifications Mailed Out to Local Vendors: 12 Pre Proposal Telephone Conference Attendees: NA Total packages submitted: 3 Total Noncompliant: 0 The following vendors did not respond: Resurgens Risk Management / 1170 Peachtree Street NE Suite 1200 / Atlanta, GA 30309 Blanchard and Calhoun Insurance Agency Inc. / 245 Davis Road / Augusta, GA 30917 Page 1 of 1 18-165 TAB OFFICIAL J. Smith Lanier & Company 2601 Commons Blvd Augusta, Georgia 30909 Epic Insurance 2405 Satellite Blvd Suite 200 Duluth, GA 30096 Arthur Gallagher 1040 Crown Pointe Pkwy Atlanta, GA 30338 J. Smith Lanier & Company 2601 Commons Blvd Augusta, Georgia 30909 Epic Insurance 2405 Satellite Blvd Suite 200 Duluth, GA 30096 Arthur Gallagher 1040 Crown Pointe Pkwy Atlanta, GA 30338 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)20 4.7 4.4 3.8 93.3 88.3 75.0 3. Organization & Approach (0-5)15 4.7 4.2 3.8 70.0 62.5 57.5 4. Scope of Services - Provide Augusta superior value in POL/EPL insurance through verified POL/EPL experience - Ability to provide regular site visits with Augusta Risk Staff to review any pending concerns - Provide quotes from companies that have an A.M. Best’s rating of A- or better. - Provide General Broker Services (ins. coverage, cyber, and general risk mgmt. advice) (0-5)15 4.0 4.2 3.8 60.0 62.5 57.5 5. Schedule of Work (0-5)10 4.3 4.5 3.5 43.3 45.0 35.0 6. References (0-5)5 5.0 4.5 4.2 25.0 22.5 20.8 Within Richmond County 5 10 5 50.0 0.0 0.0 Within CSRA 5 6 0.0 0.0 0.0 Within Georgia 5 4 5 5 0.0 20.0 20.0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0.0 0.0 0.0 All Others 5 1 0.0 0.0 0.0 27.7 26.8 24.1 341.7 300.8 265.8 8. Presentation by Team (0-5)10 0 0 0 9. Q&A Response to Panel Questions (0-5)5 0 0 0 Lowest Fees 5 10 5 50 0 0 Second 5 6 5 0 0 30 Third 5 4 5 0 20 0 Forth 5 2 0 0 0 Fifth 5 1 0 0 0 Total Phase 2 5 5 5 50 20 30 32.7 31.8 29.1 391.7 320.8 295.8 Procurement DepartmentRepresentative:__Nancy Williams___________________________________________ Procurement Department Completion Date: 3/15/18 Phase 2 (Option - Numbers 8-9) 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: Cumulative Date: 3/15/18 Vendors Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 375) Phase 1 RFP #18-165 Broker Services for Public Official Liability (POL) and Employee Practice Liability (EPL) Services for Augusta, GA- Finance Department-Risk Management Division Evaluation Meeting: Thursday March 15, 2018 @ 1:00 p.m. 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Scale 0 (Low) to 5 (High) Ranking of 0-5 (Enter a number value between 0 and 5)Weighted Scores Commission Meeting Agenda 3/28/2018 2:00 PM Motion To Accept the 2018 Summer Intern Program Grant From Civic Affairs Foundation Department:Public Defender Department:Public Defender Caption:Motion to accept the 2018 Summer Intern Program from Civic Affairs Foundation. Background:The Georgia Civic Affairs Foundation, Inc., is providing grant funding for the Georgia County Government Internship Program for approved projects to defray the costs of internships for undergraduate students, graduate students and recent graduates. Our office has used this program the last two years. Analysis: Financial Impact:The Office of The Public Defender is not asking for any funding for this program. Alternatives: Recommendation:The Office of The Public Defender is asking the commission to accept the Motion To Accept The 2018 Civic Affairs Foundation grant. Funds are Available in the Following Accounts: org key: 220022628 The county will be reimbursed $2,000.00 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo AUGUSTA, GEORGIA New Grant ProposaUApplication Before a DeprrtmenUagency may apply for the granUrward on behalf of Augustr Richmond County, they must first obtain approval signature from the ddministrator and the Finence Director. The Administrator will obtain informrtior: on the grant program and requirements from the funding agency and review thcse for fcasibility to determine if this grenUaward will benefit Augusta Richmond County. The Finance Director will review the funding requirement to determine if the grant will fit within our budget structurc end financial goals. Proposrl ProJect No. Project Title PROOOI59 PD 2018 Summer Intern Program Continuing Summer Intem grant from ACCG. Local match required: No EEO Required: No EEO DeptNotified: No Start Date; 05101/2018 Submit Drte: 03/08/2018 'l'otal Budgeted Amount: 2,000.00 Sponsor: GM0022 SponsorType: PVT Purpose: 13 Nsme End Date: 0910112018 Department: 029 Total tr'unding Agency: ACCG Civic Affairs Foundation Private Entity Community Contacts Public Defender Crsh Match? N 2,000.00 Totrl Cash Metch: 0.00 Flow Thru ID: PhoneType ID I clgooo (?06)842-1347Mason, Katherine Approvals Type FA -PLK, MASON Date 03t08120't8 Dcpt. Stgnature: \z' \-/ ----Grant Coordinator Sign reviewed the Granl application and enclosed materials and: ind the grant/award to be feasible 1o the needs of Augusta Richmond County o Deny the request D /iave reviewed the Grant application and enclosed materials and: y' epprovethe Depafiment Agency to move forward with the application o^Deny the request nistrator is form will also be 3-d- lt-' Dale naErirco AdmfnHnaoftOtrce t{AR 0I ?0t8 At0usta,CrA 3 @t{lL Date provide the external auditors with information on ell grants for compliance and requirements as requircd by the State and Federal Government Finance Dircctor uscr: MHl708l - Manhong He Pnge Reporr GMI000_PROPOSAL - GMl000: Grants Management: I Current Drte: 03/08/20i8 Currcnt Timc: l0:59:39 1.) r Commission Meeting Agenda 3/28/2018 2:00 PM Preliminary 4th Quarter 2017 Financial Report Department:Finance Department:Finance Caption:Present the financial report of the twelve month period ended December 31, 2017. Background:Periodic financial reports are presented to keep the Commission apprised of the financial status of the organization. Analysis:The presented reports are the preliminary results of the year ended December 31, 2017. Per GASB standards, Augusta is required to hold open its books for 60 days after year end so that receivables and payables may be accurately recorded. Staff is in the process of final reviews and adjustments in preparation for the annual financial audit. The results of the 2017 audit, which will be presented in July, will have variance from the reports being presented due to timing differences and adjustments made during the final audit preparation review. The reports focus on operations for the following funds: General Fund Urban Service Fund Law Enforcement Fire Protection Water & Sewerage Stormwater Utility Financial Impact: Alternatives: Recommendation:Receive as information Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/28/2018 2:00 PM Approve the Sole-Source Purchase from Yancey Brothers of the Certified Re-Build of D6N Bulldozer for the Environmental Services Department. Department:Environmental Services Department:Environmental Services Caption: Approve the Sole-Source Purchase from Yancey Brothers of the Certified Re-Build of D6N Bulldozer for the Environmental Services Department. Background:The Environmental Services Department operates the Augusta Deans Bridge Road Landfill. One of the essential pieces of equipment for this operation is the use of a smaller-sized bulldozer for the construction of slopes at proper grade, as well as maintenance of those slopes. In addition, a dozer of this size with the proper guarding, is able to also assist in the operation of the landfill working face if absolutely needed. The ESD has two bulldozers of this size, both of which were purchased in 2008, and have exceeded their useful life of 5-years or 10,000 hours. The dozer proposed to be re-built is the D6N and currently has 10,300 hours. Analysis:Caterpillar offers a certified re-build program of some of their bulldozers. The D6N qualifies for this program, and it allows the ESD to have a machine that is re-built at a much lower cost than that of a new machine, but also will carry a factory warranty. Yancey Brothers, as the local certified Caterpillar dealer, is the only provider for this service. A new D6-size dozer is approximately $800,000; whereas the certified re-build is approximately $200,000 and provides for the same 5-year/10,000 hour life-cycle as a new machine. Financial Impact:The price of the service is $192,052.10. Funds are available in account 541-04-4210 / 54.22510 Alternatives:Do not approve the purchase and ESD will sell the current machine and purchase a new D6-size machine. Cover Memo Recommendation:Approve the sole-source purchase of the certified re-build of the ESD D6N bulldozer from Yancey Brothers. Funds are Available in the Following Accounts: Funds are available in account 541-04-4210 / 54.22510 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/28/2018 2:00 PM Renaming John C. Calhoun Expressway Department: Department: Caption:Motion to approve renaming the John C. Calhoun Expressway- Veterans Expressway. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/28/2018 2:00 PM Affidavit Department: Department: Caption:Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo