HomeMy WebLinkAbout2018-03-20 Meeting AgendaCommission Meeting Agenda
Commission Chamber
3/20/2018
2:00 PM
INVOCATION:
Pastor Larry Hall, Victory Assembly of God.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
Employee of the Month
A. Congratulations! Ms. Kaycee Braswell,Central Services Department as
Augusta's March 2018 Employee of the Month.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B.Marks Demolitions and Environmental Group regarding using prisoners.
(Requested by Commissioner Wayne Guilfoyle)
Attachments
C.Ms. Shelia Gibbs regarding Neighborhood Parking Pass Program.Attachments
CONSENT AGENDA
(Items 1-36)
PLANNING
1. SA-54 – A request for concurrence with the Augusta Planning
Commission to approve a petition to amend the Land Subdivision
Regulations for Augusta Georgia by amending Section 106 –
Definitions– Subdivisions.
Attachments
2. Z-18-14 – A request for concurrence with the Augusta Planning
Commission to approve, with the conditions below, a petition by
SolAmerica Energy, on behalf of Eloise J. Hayes, requesting a Special
Exception to establish a Solar Farm per Section 26-1 (c) of the
Comprehensive Zoning Ordinance for Augusta-Richmond County
affecting property containing approximately 13.6 acres that is part of
4050 Gracewood Drive. Part of Tax Map 169-0-001-00-0 DISTRICT 6
1. The conceptual site plan is considered for illustrative purposes of the
present zoning action only. 2. Issuance of development permits shall be
contingent upon submission of plans meeting engineering,
environmental, and all other pertinent development regulations in effect
at time of development. 3. Placement of all curb cuts shall be approved
by Augusta Traffic Engineering. 4. The proposed development is subject
to all applicable provisions of the Tree Ordinance. 5. A wall, fence or
vegetative buffer at least 6 feet in height shall be maintained around the
periphery of the leased area indicated on the conceptual site plan.
Attachments
3. ZA-R-251 – A request for concurrence with the Augusta Planning
Commission to approve a petition to amend the Comprehensive Zoning
Ordinance for Augusta Georgia by amending Section 2 (Definitions) –
Subdivisions.
Attachments
PUBLIC SERVICES
4.Motion to approve the 2018 Georgia Recreation and Parks Association
New Initiative Grant for the First Tee DRIVE program to be
implemented during Summer Camps and the Loud Crowd afterschool
programs. (Approved by Public Services Committee March 13, 2018)
Attachments
5.Motion to approve 2018 Thanks Mom and Dad Innovative Program
Grants for new senior programs at Carrie J. Mays Center, McDuffie
Woods Center and McBean Center in the amount of $2000 for each site
for a total of $6,000.00. (Approved by Public Services Committee
March 13, 2018)
Attachments
6.Motion to approve a request by Mark Guillory for an on premise
consumption Liquor, Beer & Wine License to be used in connection
with Taste Wine Room located at 879 Broad Street. District 1. Super
District 9. (Approved by Public Services Committee March 13, 2018)
Attachments
7.Motion to approve a request by Tracy Trotter for Hooters of Augusta
located at 2834 Washington Road for an Alcohol Special Event
License, April 1-8, 2018 (8 days). (Masters Week in the Parking Lot)
There will be Sunday Sales. District 7. Super District 10. (Approved by
Public Services Committee March 13, 2018)
Attachments
8.Motion to approve a request by Jan Scholer for Wild Wings Café
located at 3035 Washington Road for an Alcohol Special Event License
April 2-8, 2018 (7 days). (Masters Week in the Parking Lot) There will
be Sunday Sales. District 7. Super District 10. (Approved by Public
Services Committee March 13, 2018)
Attachments
9.Motion to approve a request by Michele Stumpe for Tin Lizzy's Cantina
located at 2821 Washington Road for an Alcohol Special Event License
for April 2-8, 2018 (7 days). (Masters Week in the Parking Lot) There
will be Sunday Sales. District 7. Super District 10. (Approved by
Public Services Committee March 13, 2018)
Attachments
10.Motion to approve second option with Alpine Creek Enterprises.
(Approved by Public Services Committee March 13, 2018)
Attachments
11.Motion to approve the 2018 Budget Amendment in the amount of
$114,416, Augusta Regional Airport. (Approved by Public Services
Committee March 13, 2018)
Attachments
12.Motion to approve the Third Amendment to Republic Parking Contract.
(Approved by Public Services Committee March 13, 2018)
Attachments
ADMINISTRATIVE SERVICES
13.Motion to approve the purchase of one Chevrolet Tahoe Pursuit using a
sub-grant funded by the Federal Homeland Security Grant Program
through the State of Georgia for the Richmond County Sheriff’s Office.
Awarded via State Contract #SWC 40199-409. (Approved by
Administrative Services Committee March 13, 2018)
Attachments
14.Motion to approve the purchase of 3 - F-150 Crew Cab Pickup Trucks
for Richmond County Sheriff’s Department using forfeiture funds.
(Approved by Administrative Services Committee March 13, 2018)
Attachments
15.Motion to approve a request from the Augusta Regional Airport
Marshal’s Office Division for one new 2018 Ford Pursuit Utility
Explorer for K-9 transport. (Approved by Administrative Services
Committee March 13, 2018)
Attachments
16.Motion to approve a request from Fleet Management for the
replacement of five Marshal’s Office vehicles using SPLOST Phase VII
– Public Safety Vehicles utilizing competitive Bid Item #18-123.
(Approved by Administrative Services Committee March 13, 2018)
Attachments
17.Motion to approve the replacement of one Ford Pursuit Utility Vehicle
using a sub-grant funded by the Federal Homeland Security Grant
Program through the State of Georgia. (Approved by Administrative
Services Committee March 13, 2018)
Attachments
18.Motion to approve a request from the Richmond County Sheriff’s
Office to replace 31 Road Patrol, 2 Traffic, 2 Civil,1 K-9 and 7 Criminal
Investigation vehicles using SPLOST VII – Public Safety Vehicles.
(Approved by Administrative Services Committee March 13, 2018)
Attachments
19.Motion to approve appointing Commissioner Jefferson as chair of the
PPPM Subcommittee with priority given to addressing the process to
amend the Personnel Policy & Procedures Manual, Chapter III,
Grievances, Discipline & Appeals Section; and review the other policies
and procedure letters that were considered in 2017 referencing the
PPPM. (Approved by Administrative Services Committee March 13,
2018)
Attachments
20.A motion to approve and execute the final revision of the Healthstat
contract. (Approved by Administrative Services Committee March
13, 2018)
Attachments
21.Motion to approve proposal from Total Systems Commissioning, Inc. in
the amount of $39,680.00 to assess the condition of the plumbing and
electrical systems at Richmond County Correctional Institution (RCCI)
and recommend a strategy to implement improvements. (RFP17-294)
(Approved by Administrative Services Committee March 13, 2018)
Attachments
PUBLIC SAFETY
22.Motion to approve pursuing a financial plan to start a process to
demolish the tower at the former Joint Law Enforcement Center (JLEC);
to completely renovate Building A and; to outfit the courtrooms for use
by Juvenile Court. (Approved by Public Safety Committee March 13,
2108)
Attachments
23.Motion to accept grant in amount of $22,000 to Augusta Animal
Services by Josh Wiesner of Fix Georgia Pets for the spaying and
neutering of community Pit Bull, Pit Bull Mixes and Bully breed dogs.
(Donation accepted by Public Safety Committee on January 30,
2018)
Attachments
24.Motion to approve the replacement of obsolete computer equipment
(laptops, computers, servers, printers, scanners, switches, routers, VOIP
phones, other telecommunication devices, radios, and MDTs) as well as
the purchase of any required computer software upgrades to implement
Microsoft Office 365. (Approved by Public Safety Committee March
13, 2108)
Attachments
25.Motion to approve the Memorandum of Agreement between the United
States Army Garrison and Richmond County Emergency Management
Agency for Land Mobile Radio (LMR) Communications and authorize
the Mayor to execute the appropriate documents. (Approved by Public
Safety Committee March 13, 2108)
Attachments
26.Motion to award RFP #17-155 Outdoor Warning Sirens to Federal
Signal Corporation and to authorize the Mayor to execute the contract.
(Approved by Public Safety Committee March 13, 2108)
Attachments
27.Motion to approve the purchase of two (2) Emergency Medical Attachments
Care Vehicles in the amount of $455,216.00 for two units and authorize
the Mayor to execute the contract for the purchase of two (2) Emergency
Medical Care Vehicles in the amount of $455,216.00 for two units.
(RFP 17-292) (Approved by Public Safety Committee March 13,
2108)
28.Motion to approve adopting a Resolution of Support to send
to Governor Deal regarding the need for control gun laws to keep and
better protect our children from gun violence. (Approved by Public
Safety Committee March 13, 2108)
Attachments
FINANCE
29.Motion to approve Excess Workers’ Compensation Insurance with
Safety National With Statutory limits and a $750,000 Self Insured
Retention (SIR – otherwise known as the deductible) to cover all
positions for a premium of $369,658. (Approved by Finance
Committee March 13, 2018)
Attachments
ENGINEERING SERVICES
30.Motion to approve Amendment No. 7 to Agreement with ESG
Operations, Inc. to establish the final budget amount for 2018.
(Approved by Engineering Services Committee March 13, 2018)
Attachments
31.Motion to approve establishing a subcommittee consisting of
Commissioner Hasan, Administrator's Office, Code Enforcement, the
Warden and Environmental Services to develop a strategy using a
Demolition Inmate Work Crew to assist/augment the current demolition
activities of unsafe and uninhabitable houses throughout the
city. (Approved by Engineering Services Committee March 13, 2018)
Attachments
32.Motion to approve change order #2 for construction of the Goodrich
Raw Water Pumping Station (RWPS) in the amount of $479,099.17.
(Approved by Engineering Services Committee March 13, 2018)
Attachments
33.Motion to approve a Deed of Dedication for the water and sanitary
sewer systems from TCA, LLC, for Longpoint Townhomes, Phase III-B.
Attachments
(Approved by Engineering Services Committee March 13, 2018)
34.Motion to approve recommendation of Award for Bid Item #17-295
Fiber Optic Blower. (Approved by Engineering Services Committee
March 13, 2018)
Attachments
35.Motion to approve the amount of $7,360.20 to have 15 Streetlights
added to Ken Miles Dr. and Ted Tidwell Ln. in the Manchester
subdivision at a cost of $225.00 per month thereafter. This is also to
approve a new lighting tax district for the 63 lots associated with above
roads. Funding is available in the Street Lighting budget account
#2760416105312310. (Approved by Engineering Services Committee
March 13, 2018) .
Attachments
PETITIONS AND COMMUNICATIONS
36.Motion to approve the minutes of the regular meeting of the Augusta
Commission held March 6, 2018, Special Called meeting held March 13,
2018 and corrected Special Called January 9, 2018.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
3/20/2018
AUGUSTA COMMISSION
REGULAR AGENDA
3/20/2018
(Items 37-41)
PUBLIC SERVICES
37.Discuss the process used by Augusta Regional Airport for replacement
furniture at the Airport. (Requested by Commissioner Marion
Williams)
Attachments
38.Approve the use of GO Augusta Marketing Campaign and color scheme Attachments
Upcoming Meetings
www.augustaga.gov
(No recommendation from the Public Services Committee March 13,
2018)
ADMINISTRATIVE SERVICES
39.Discuss "common set of facts". (Requested by Commissioner Marion
Williams)
Attachments
40.Consider Sheriff Roundtree's communication to the commission dated
3/7/18 regarding the commission's prerogative to speak to public
concerns. (Requested by Commissioner Marion Williams)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
41.Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
3/20/2018 2:00 PM
Invocation
Department:
Department:
Caption:Pastor Larry Hall, Victory Assembly of God.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
Employee of the Month
Department:
Department:
Caption: Congratulations! Ms. Kaycee Braswell,Central Services
Department as Augusta's March 2018 Employee of the Month.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
Marks Demolition
Department:
Department:
Caption:Marks Demolitions and Environmental Group regarding using
prisoners. (Requested by Commissioner Wayne Guilfoyle)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
Neighborhood Parking Pass Program
Department:
Department:
Caption:Ms. Shelia Gibbs regarding Neighborhood Parking Pass Program.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
Commission/Committee: (Please check one)
rt& Commission 3lzo\\8
Administrative Services Committee
Engineering Services Commiffee
Finance Committee
Public Safety Committee
Contact Information
Name: StWla
for Individual/?resenter Making the Request:
€, bk ca,/ luC
Address:
Telephone Number:
Fax Number:
E-Mail Address:
Please send this request form to the following address:
Ms. Lena J. Bonner Telephone Number: 706-821-1820
Room 806 Municipal Building E-Mail Address: lbonner@augustaga.gov
530 Greene Street
Augusta, GA 30911
Requests may be faxed, e-mailed or delivered in person and must be received in the
Clerk's Office no later than 5:00 p.m. on the Wednesday preceding the Commission or
Committee meeting of the following week. A five-minute time limit will be allowed for
presentations.
Commission meetings are held on the first and third Tuesdays of each month at 2:00 p.m.
Committee meetings are held on the second and last Mondays of each month from 12:30
to 3:30 p.m.
Caption/Topic of Discussion to be placed on the Agenda:
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Commission Meeting Agenda
3/20/2018 2:00 PM
SA-54
Department:Planning and Development
Department:Planning and Development
Caption: SA-54 – A request for concurrence with the Augusta Planning
Commission to approve a petition to amend the Land Subdivision
Regulations for Augusta Georgia by amending Section 106 –
Definitions– Subdivisions.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
Z-14-18
Department:Planning and Development
Department:Planning and Development
Caption: Z-18-14 – A request for concurrence with the Augusta Planning
Commission to approve, with the conditions below, a petition by
SolAmerica Energy, on behalf of Eloise J. Hayes, requesting a
Special Exception to establish a Solar Farm per Section 26-1 (c)
of the Comprehensive Zoning Ordinance for Augusta-Richmond
County affecting property containing approximately 13.6 acres
that is part of 4050 Gracewood Drive. Part of Tax Map 169-0-
001-00-0 DISTRICT 6 1. The conceptual site plan is
considered for illustrative purposes of the present zoning action
only. 2. Issuance of development permits shall be contingent
upon submission of plans meeting engineering, environmental,
and all other pertinent development regulations in effect at time of
development. 3. Placement of all curb cuts shall be approved by
Augusta Traffic Engineering. 4. The proposed development is
subject to all applicable provisions of the Tree Ordinance. 5. A
wall, fence or vegetative buffer at least 6 feet in height shall be
maintained around the periphery of the leased area indicated on
the conceptual site plan.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:Cover Memo
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
ZA-R-251
Department:Planning and Development
Department:Planning and Development
Caption: ZA-R-251 – A request for concurrence with the Augusta Planning
Commission to approve a petition to amend the Comprehensive
Zoning Ordinance for Augusta Georgia by amending Section 2
(Definitions) – Subdivisions.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
2018 Georgia Recreation and Parks Association New Initiative Grant
Department:Recreation and Parks Deparment
Department:Recreation and Parks Deparment
Caption:Motion to approve the 2018 Georgia Recreation and Parks
Association New Initiative Grant for the First Tee DRIVE
program to be implemented during Summer Camps and the Loud
Crowd afterschool programs. (Approved by Public Services
Committee March 13, 2018)
Background:The Augusta Recreation and Parks Department provides safe and
supervised afterschool and summer programs for boys and girls
ages 4-12 years at Community Centers throughout the community.
Analysis:The grant provides the mechanism for Augusta, Georgia to receive
a $1,000 grants to implement First Tee DRIVE program which
Develops Rewarding Inspiring Values for Everyone.
Financial Impact:Augusta does not have to match the grant and the program can be
implemented within existing programs.
Alternatives:1. To approve the 2018 Georgia Recreation and Parks Association
New Initiative Grant for the First Tee DRIVE program for the
Augusta Recreation and Parks Department. 2. To deny, this would
result in forfeiting grant funds and program resources.
Recommendation:To approve the 2018 Georgia Recreation and Parks Association
New Initiative Grant for the First Tee DRIVE program for the
Augusta Recreation and Parks Department.
Funds are Available
in the Following
Accounts:
TBD fund 220
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
GRPA Steve Card, CPRP
Execuhve Diector
scard@grpa.org
Shelly Strickland
Office Monoger
shelly@grpa.org
GEORGIA RECREATION ANO PARK ASSOCIATION
stNcEl*5
February 16, zorS
Ken Warner
Augusta Parks & Rec.
2c.27 Lumpkin Road
Augusta, GA 3o9o6
Dear Ken,
"CONGRATULATIONS" on being selected as the District 1 recipient of the 2018 GRPA New
Program Grant! "First Tee DRIVE" submittal was very impressive and received excellent
scores.
We are enclosing your $1,ooo check with this letter. We hope that it will help make
your program a huge success. As a reminder, the following items will need to be
submitted to the GRPA office upon the completion of the program:
1. Your agency will need to provide a report to the association documenting all
expenditures with copies of receipts. The report should also include the
initiative outcomes including any variations that had to be made to the
original proposal.
2. Your atencywill need to provide a narrative on their initiative to be included
in GRPA publications and may be asked to present their initiative as a session
at the GRPA annual conference.
Again, congratulations on receiving one of the seven grants that GRPA distributed this
year. Thank you for your continued involvement with GRPA and for the tremendous
things you do for your community.
Sincerely,
Steve Card, CPRP
Executive Director
1285 Parker Road o Conyers, GA 30094 Office: 770.7 60.7403 o Fax: 770.7 60.7550
"Caring for Georgia's People & Parks"
www.grpa.org
Commission Meeting Agenda
3/20/2018 2:00 PM
2018 Thanks Mom and Dad Innovative Program Grants
Department:Recreation and Parks Department
Department:Recreation and Parks Department
Caption:Motion to approve 2018 Thanks Mom and Dad Innovative
Program Grants for new senior programs at Carrie J. Mays Center,
McDuffie Woods Center and McBean Center in the amount of
$2000 for each site for a total of $6,000.00. (Approved by Public
Services Committee March 13, 2018)
Background:The Augusta Recreation and Parks Department serves over 200
senior citizens daily with nutrition programs, socialization and
health and wellness programs.
Analysis:The grant provides the mechanism for Augusta, Georgia to receive
3 - $2,000 grants to implement Chair Yoga Classes at Carrie J.
Mays, Computer Classes at McDuffie Woods and Senior
Swinging Dance programs at McBean.
Financial Impact:Augusta does not have to match the grant and the program can be
implemented within existing programs.
Alternatives:1. To approve the 2018 Thanks Mom and Dad Innovative Grants
for the Augusta Recreation and Parks Department. 2. To deny, this
would result in forfeiting grant funds and educational and
programming resources.
Recommendation:To approve the 2018 Thanks Mom and Dad Innovative Grants for
the Augusta Recreation and Parks Department.
Funds are Available
in the Following
Accounts:
Fund 220
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
@t*s
MoM"&
oN"
A fund honering parents, grandparents, and mentors
by supporting programs and services fsr older adults.
December 20,2017
H. Glenn Parker
McBean Center
1 155 Hephzibah-McBean Road
August, GA 30815
Dear Mr. Glenn Parker,
On behalf of the Thanks Mom & Dad Fund@ Board of Trustees, we thank you for your recent response during the Fall
2017 Innovation Grant Request for Proposals. So many applicants from throughout the state submitted impressive
proposals and competition was high for grants.
We are pleased to announce that the McBean Senior Center has been selected for a $2rfiX) award for a line dancing
and physical activity program. A condition of this grant is the submission of a final report, a summary outlining the
numteiot people servid, the outcomes resulting from the use of these funds, and fund expenditures- Grant recipients
must submit an update by June 1, 2018, and a final report one year from receipt of funding. If the project objectives are
completed in less than oo" y"ur, grant recipients are encouraged to submit their final reports sooner. The final reports
will be used to document outcomes to the Department of Human Services. By depositing this check you are agreeing to
complete the project described in your proposal and to submit the required reports.
Although checks are forwarded at this time, we will announce all grants at an awards reception hosted by the Board
of Trustees on \ilednesday afternoon, February 146 in Atlanta. Please save the date and look for details when they
are confirmed. During the ieception you will oe introouceo to Thank Mom & Dad Fund@ Board members and other
leaders in the aging network. We look forward to seeing you there. Please feel free to me at
maureen@thankmomanddadfund.org, or Katherine cummings at Katherine@thanksmomanddadfund.org or by phone at
478.232.8010 if you have any questions.
We appreciate the work you do in the community as we rally together to raise awareness and gather support for the
gro*iog need for services and programs for the elderly. Congratulations; we wish you the best of luck in your
endeavors and look forward to seeing you in February!
Maureen Kelly, President
3355 Lenox Rd suite 750 Atlanta, GA 30326 4A4-410-6311
A fund honoring parents, grandparents, and mentors
by supporting programs and services for older adults.
December 20,2017
H. Glenn Parker
1014 116 Ave
Augusta, GA 30901
Dear Mr. Glenn Parker,
On behalf of the Thanks Mom & Dad Fund@ Board of Trustees, we thank you for your recent response during the Fall
2017 Innovation Grant Request for Proposals. So many applicants from throughout the state submitted impressive
proposals and competition was high for grants.
We are pleased to announce that the Carrie J Mays Center has been selected for a $2rfi)0 award for a chair yoga
program for seniors. A condition of this grant is the submission of a final report, a summary outlining the number of
people served, the outcomes resulting from the use of these funds, and fund expenditures. Grant recipients must submit
an update by June l, 20 18, and a final report one year from receipt of funding. If the project objectives are completed in
less than one year, grant recipients are encouraged to submit their final reports sooner. The final reports will be used to
document outcomes to the Department of Human Services. By depositing this check you are agreeing to complete the
project described in your proposal and to submit the required reports.
Although checks are forwarded at this time, we will announce all grants at an awards reception hosted by the Board
of Trustees on VYednesday afternoon, February 14fr in Atlanta. Please save the date and look for details when they
are confirmed. During the reception you will be introduced to Thank Mom & Dad Fund@ Board members and other
leaders in the aging network. We look forward to seeing you there. Please feel free to me at
maureen@thankmomanddadfund.org, or Katherine Cummings at Katherine@thanksmomanddadlund.org or by phone at
478.232.8A10 if you have any questions.
We appreciate the work you do in the community as we rally together to raise awareness and gather support for the
growing need for services and programs for the elderly. Congratulations; we wish you the best of luck in your
endeavors and look forward to seeing you in February!
Maureen Kelly, President
3355 Lensx Rd Suire 750 Atlanta, GA 30326 404-410-6311
@rsiort&pN"
A fund henoring parents, grandparents, and mentors
by supporting programs and services fer elder adults.
February 21,?fi18
Joanie Adams
P. O. Box 5605
Augusk, GA 30906
Dear Ms. Joanie Adams.
On behalf of the Thanks Mom & Dad Fund@ Board of Trustees, we thank you for your recent response during the Fall
2017 Innovation Grant Request for Proposals. So many applicants from throughout the state submiued impressive
proposals and competition was high for grants.
We are pleased to announce that the McDuffie Woods center has been selected for a $2r0fi) award for development
and marketing of a Tai Chi program for seniors. A condition of this grant is the submission of a final report, a
summary outlining the number of people served, the outcomes resulting from the use of these funds, and fund
expenditures. Grant recipients must submit an update by June 1, 2018, and a final report one year from receipt of
funding. If the project objectives are completed in less than one year, grant recipients are encouraged to submit their
final repons sooner. The final reports will be used to document outcomes to the Department of Human Services.
This check, number 5750, replaces check number 5710, which was mailed to your center on Decembr 22,2017. A stop
payment order was issued for that check. In the event that it does arrive in your offices, it must be returned to Thanks
Mom & Dad Fund@ at 3355 l,enox Road, Suite 750, Atlanta, GA 303026. By depositing the enclosed check number
5750, you are agreeing to complete the project described in your proposal and to submit the required reports.
Please feel free to me at maureen@thankmomanddadfund.org, or Katherine Cummings at
Katherine@thanksmomanddadfund.org or by phone at 478.?32.8010 if you have any questions.
We appreciate the work you do in the community as we rally together to raise awareness and gather support for the
growing need for services and programs for the elderly. Congratulations; we wish you the best of luck in your
endeavors and look forward to seeing you in February!
cc: Glenn Parker
Sincerel.v,
Maureen Kelly, President
3355 Lensx Rd Suite 750 Atlanta, GA 30326 404-4 10-6311
AUGUSTA, GEORGIA
New Grant ProposaVApplication
Before e DepartmenUegency mey epply for the granUeward on behalf of Augusta Richmond County, they must firct obtain epproval
signeture from the Administrator rnd the Finence Director. The Administretor will obtain information on the grant program and
requirements from the funding rgency end review these for feasibility to determine if this grenUawerd will benefit Auguste
Richmond County. The Finance Director will review the funding requircment to determine if the grant will fit within our budget
structure and linancial gorls.
Proposal Project No. Project Title
PR000148 RECREATIO Senior Innovative Program Granr - Canie J. Mayi
Requesting Thanks Mom & Dad Fund Innovative Program Grant for Chair yoga
Program for Seniors at Carrie J. Mays Center.
No cash match required.
EEO required: No
EEO Department Notified: No
Start Dete: 04102/2018
Submit Dete: 0211912018
Total Budgeted Amount: 2,000.00
Sporsor: GM0035
SponsorType: pVT
Purpose: tl
End Date: 12/2112018
Department: 061
Totsl Funding Agency:
Thanks Mom & Dad Fund
Private Entity
Community
Contacts
Recrealion Cash Match? N
2,000.00 Totel Crsh Match: 0.00
rl,grt!ry!o-:
PhoneType IDI curoro Smith, Joanie (706)?96-409s
ApprovalsType -pJ_FA G.PARKER
Date
0211912018 Dept. Signeture:
Grent C,
l.) I have reviewed the Grant application and enclosed materials and:
g'fGathe grant/award to be feasible to the needs of Augusta Richmond Counry
o Deny the request
Finance Director Date
2.) 1l{iu" rrui"ned the Grant application and enclosed materials and:
y'lpprorrthe Department Agency to move forward with thc applicarion
e Deny the requept
im,fnxc,,t-L>I
will also be used to the external auditors with informrtion on all grents for compliance and
certi$cetion requirements as by the State and Federal Government.
Uscr:
Rcport!
3 - JOAME ADAMS prs.Currcnt Drlc:
Currcnt Timc:
o2ll9t20lE
l2:3 I :50GMIO00_PROPOSAL - GMI000: Crants Management: I
3- )6 -rx-
THANKS MOM & DAD FUND@
2017 GRANT APPLICATION GUIDELINES F'OR
SENIOR CENTER INNOVATION GRANTS
The 2017 Senior Centerinnovation Request for Proposats is restricted to Georgia Senior Centers cur-rentty contrac-ting with the Department of .Human 3ervices, Division of Aging DAiitniorgt iil"g.ing network of Area Agencies on Ag.ing. This is an online apptication procisirEquisted b! invitationonty. Ptease read atl guidetines and Fiequentty-Asked quejtions befoie Ueglnninlihe appticagon.
). A conference call r,ir ippTiiants'io ask ques-tions will be held on Tuesday, August 29 at 3O0 pm. Catt detaits witt be emiiteainO posted 6nthe grant portal.
Application Deadline
Att apqlications must be fited etectronicat(y through the Thanks Mom & Dad Fund@ apptication tinkby 1 1 :59 pm on Friday, September 1s , zoli . The riaximum Award *ttt u" S1,ooo.
- -
Contact lnformation
Please emaiI seniorcenters@thanksmomanddadfund. org
Eligibility
Etigibitity for the grant requires that your organization must be a DAS contracted senior Centerand :' Have 501(cX3) status from the Internal Revenue Service OR' proof that organizations is operating as a unit of Government; and' flovidlpJograms and services for o[der adutts age 60 and otder and/or caregivers in theState of Georgia.
Criteria
Funding.is for the eTPrgss purpose of senior center innovation in centers serving adutts 60+ and mayinctude but are not timi.ted to programs such as, but not timited to: expansion dr operagng hoursand programs, community gardens, seating,.equipmept, watking areas, buitdint te[frnotogi, senio,centers without watts, new partnerships with hospitats, art ceniers, faimers mirkei, etc.
Purpose:' Clearty describe the. program or project and articutate how grant funds witt be used to mod-ernize the cente[ qtan fg updating new approaches, or tauiching new innovative programs;' lnctude strategies that offer creative solutidns without dupticatin-g other iiforts.
Capacity:' Document capacity to mobitize resources inctuding financiat support, in-kind support, com-munity partnerships and votunteers to sustain prolrams where ibprobilaie.-
' Demonstrate organizationat expertise in detivering quatity programs and services.
Needs & lmpact:' Articutate retevance of idea/innovation to the center and/or community.
ffii,
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' lnclude a statement regarding proiected outcomes as a resutt of the grant.
Sust lnablllty:' lndicate abitlty and commitment to continue program when grant year ends if ongoing pro-gram.
Diversity:
' Provide evidence of inclusion and diversity of people of different genders, races and back-grounds in ptanning, program imptementation, governance and orlanizational decision.mak.ing'
Budget:' kovide a budget narrative statement that ctearty demonstrates appropriate attocation ofresources. Do not send audits. We witt request more information if needed.
Reportlng Requlrements
' Grant recipients must submit an_update by June 30, 2019 and a final report one year fromthe date of receipt of fundlng. lf the project obJectives are compteted in tess thin ,12
moiths, grant recipients are encouraged to send their final repoits sooner. The final reportwitl be used to document outcomes for the Department of Huiran Services.
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AUGUSTA, GEORGIA
New Grant ProposaUApplication
Beforc r Deprrtment/rgcncy mey rpply for th€ grsnurwsrd otl brhslfofArgustr mchmond Cou[ty, they must Iirst obt{in epproval
sigtrrturc from thc Admi[iltr8to] strd the Flneoce Dircctor. Thc Administrrtor will obtrin informrtion on the grrnt progrrm !nd
requircmenls frortr ahe furdhg rgcncy snd rcview these for fcesibility to dctcrmine ifthls grr[Urwrrd rvill benelit Augusts
Richmond County. Thc Fiorocc Director will review thc fuoding requirement to detcrmine ifthe grant will fit within our budget
structure rtrd fin8oci.l go8ls.
Proposal Projcct No. Project Titlc
PR000149 RECREATIO Senior Innovative Program Grant - McDuflie Woods
Requesting Thanks Mom & Dad Fund Innovative Program GraDt for Computer Training
Program for Seniors at McDuffie Woods Center.
No cash match requircd.
EEO required: No
EEO Department Notified: No
Strrt D8te: 0410212018
Submit Dxtc: 0211912018
Totsl Budgeted Amount: 2,000.00
Spoosor: GM0035
Sponsor Type: PVT
Purpose: l3
End Drte: lznll2|lE
Dcpartmcnt: 061
Toill Funding Agency:
Thanks Mom & Dad Fund
Private Entity
Community
Contacts
Recreation C.sh Match? N
2,000.00 Totsl Cash Mrtchr 0.00
Flow Thru lD;
TYPe
I GMl0t0 Smith, Joanie (706)',796-409s
Typc JL
FA C. PARKER
Approvals
Drtc
02^9/20t8 Dept. Sigrrture:
Grsn( Coordinstor
l.) I have rcvicwcd thc Grant application and enclosed matcrials and:
,.{ird the grurtlan*dto be feasible to rhe needs of Augusra Richmond County
o Deny ihe re{uesi
.1-JO78
Date
2.1 2zlc rcvicwci thc Grant applicalion and enclosed materials and:
y' Apptovethe Dcparlmenl Agcncy to move forward with the application
i.caarEd
A.fnhftlblt ofica
FEBIOMfl
A{tdaGA
form will also be provide the ertemrl ruditors with information on sll grrnts for compliance snd
trt.r: JA3073 - JOAME ADAMS p.s. curr.lr D.!.: 02/1e120r8
Finance Director
certiticrtion requircments as required by the State and Federsl Government.
Rcpon: GMI000_PROPOSAL - CMl000: Grants Management:t CurI.rlTim.r l2rl2:31
t,Qry,u.A 1,1, / i\a,x--
Date
THANKS MOM & DAD FUND@
2017 GRANT APPLICATION GUIDELINES FOR
SENIOR CENTER II\NOVATION GRANTS
The 2017 Senior Center lnnovation Request for Proposats is restricted to Georgia Senior Centers cur-rentty contrac-ting with the Department of Human Services, Division of Aging @aS; tfrrough the ag-
ing ne_twork of Area Agencies on Aging. This is an ontine apptication proCesi requested b! invitatlon
onty. Ptease read alt guidetines and Frequentty /sked Questions befoie beginnin! the apptication.(!vww.tttanksTor,nanddgdfuqd.org/our-grants/faqs/). A conference cal! for applicantsio ask ques-
Hons will be held on Tuesday, August 29 at 3:00 pm. Catt detaits witt be emaited and posted 6n
the grant portat.
Application Deadline
Att apqlications must be fited etectronicatty through the Thanks Mom & Dad Fundo apptication tink
by 11:59 pm on Friday, September 15,2017. The maximum Award witt be 52,000.
Contact lnformation
Ptease emaiI seniorcenters@thanksmomanddadfund. org
Eligibility
Etigibitity for the grant requires that your organization must be a DAS contracted Senior Center
and :' Have 501(cX3) status from the lnternat Revenue Service OR' proof that organizations is operating as a Unit of Government; and' Provide-programs and services for otder adutts age 60 and otder and/or caregivers in the
State of Georgia.
Criteria
Funding.is for the express purpose of senior center innovation in centers serving adutts 60+ and mayinctude but are not timited to programs such as, but not timited to: expansion of operating hours
and programs, community gardens, seating, equipment, watking areas, buitding teihnotogy, senior
centers without watts, new partnerships with hospitats, art centers, farmers mirket, etc.
Purpose:' Ctearly describe the program or project and articutate how grant funds witt be used to mod-
ernize the center, ptan for updating new approaches, or taunching new innovative programs;' lnctude strategies that offer creative solutions without dupticating other efforts.
Capacity:' Document capacity to mobitize resources inctuding financial support, in-kind support, com-munity partnerships and votunteers to sustain programs where ippropriate.
' Demonstrate organizationat expertise in delivering quatity programs and services.
Needs & lmpact:' Articutate retevance of idea/innovation to the center and/or community.
i,
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I
I
I
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' lnclude a statement regarding projected outcomes as a result of the grant.
Sustainability:' lndicate abitity and commitment to continue program when grant year ends if ongoing pro-
gram.
Diversity:' Provide evidence of inctusion and diversity of peopte of different genders, races and back-
grounds in ptanning, program imptementation, governance and organizationat decision-mak-
ing.
Budget:' Provide a budget narrative statement that ctearty demonstrates appropriate attocation of
resources. Do not send audits, lVe witt request more information if needed.
Reportlng Requirements
' Grant recipients must submit an update by June 30, 2018 and a finat report one year from
the date of receipt of funding. lf the project objectives are compteted in tess thin 12
months, grant recipients are encouraged to send their final reports sooner. The finat report
witt be used to document outcomes for the Department of Human Services,
I
I
I
I
I
I
I
II
AUGUSTA, GEORGIA
New Grant ProposaUApplication
Beforc r Dcprrtmcnurgcncy Dry rpply for lhc grslUrwrrd o]l bchrlfofAugustr Richmond County, ahcy must firsa obasin rpprovrl
signslurc from thc Administrrtor rrd lhe Firarce Direcaor. The Administntor will obtrin lnformrtlon on the grant progrrm and
requiremcnts from the fundlng rgeocy elld revicw thesc for fersibility to dctcrmitrc ifthis grenUarvard will bencfit Augusts
Richmond County. The Fi[0nce Director will reyiew the funding rcquiremcnt to detcrmire ifthe grsnt will fit Mthin our budget
structure and finstrcial gosls.
Proposrl Proicca No. Proicct Titlc
PR000150 RECREATIO Senior lnnovative Program Grani - McBean
[e(uestihg ThCifis Mom & Dad Fund Innovative Program Grant for Senior Swing
Dancc Program for Seniors at McBean Community Center.
No cash match required.
EEO required: No
EEO DcpEnm€nl Notified: No
Stsn Date: 041021201E
Submit Dste: 0211912018
Total Budgeted Amouna: 2,000.00
Sponsor: CM0035
Spo[sor Type: PVT
Purposet l3
Name
Erd Dste: l2l2ll20l8
Deprrtmenl: 061
Totsl FundirS Agency:
Thanks Mom & Dad Fund
P vate Entity
Community
Contacts
Rccreation Crsh Mrtch? N
2,000.00 Toirl Crsh Mrtch: 0.00
Flow Thru lD:
It)TYPe
I cMr0l0 Smith,Ioanie (706)7964095
Type iL
FA G. PARKER
Approvals
Drte
O2ll9l20l8 Dept. Signaturel
Grrnt Coordina
I .) I have revi€wed the Grant application and encloscd materials and:
s,4rt the gfirlawud to bc fcasiblc to the needs of Augusta Richmond County
o Deny the request
3-JO-/.f
Date
2.1 ))r,te reviewed the Grant applicarion and enclosed materials and:
ly' Approve the Dcpartmenl Agency to move forward with the application
the request
Date
form will rlso be used ttaprovide the external rudilors with informatioD on .ll grunts for compliance lnd
requircments rs required by the St.te and Federsl Government
u!.r: J43073 - JOAME ADAMS prg.
Rcport GM I 000_PROPOSAL - GM I 000; Gmnts Managemeni: I
Cur.rl Drr.: 0Zl912018
Curr.trlTimcr l2:31:07
lQr,u,,t,t.,At' , l, 0 0t nr- n
Finance Director
THAI\KS MOM & DAD FUND@
2OI7 GRANT APPLICATION GUIDELINES FOR
SENIOR CENTER INNOVATION GRANTS
The 2017 Senior Center lnnovation Request for Proposats is restricted to Georgia Senior Centers cur-
rentty contracting with the Department of Human Services, Division of Aging (DAS) through the ag-
ing network of Area Ag€ncies on Aglng. This is an ontine apptication process requested by invitation
onty. Ptease read atl guide[ines and Frequentty Asked Questions before beginning the application.
(www.thanksmomanddadfund.orqlour-crants/faos/ ). A conference call for applicants to ask ques
tions will be held on Tuesday, August 29 at 3:00 pm. Catt detaits witl be emaited and posted on
the grant portal.
Appllcatlon Deadllne
Atl applications must be filed etectronicalty through the Thanks Mom & Dad Fund@ application link
by 11:59 pm on Friday, September 15,2017. The maximum Award witt be 52,000.
Contact lnformation
P[ease emaiI seniorcenters@thanksmomanddadfund.org
Ellsibillty
Etigibitity for the grant requires that your organization must be a DAS contracted Senior Center
and :' Have 501(cX3) status from the lnternal Revenue Service OR. proof that organizations is operating as a Unit of Governmentl and. Provide programs and services for older adutts age 60 and otder and/or caregivers in the
State of Georgia.
Criterla
Funding is for the express purpose of senior center innovation in centers serving adults 60+ and may
inctude but are not limited to programs such as, but not limited to: expansion of operating hours
and programs, community gardens, seating, equipment, watking areas, building technology, senior
centers without waus, new partnerships with hospitats, art centers, farmers market, etc.
Purpose:' Ctearty describe the program or project and articutate how grant funds witt be used to mod-
ernize the center, ptan for updating new approaches, or launching new innovative programs;
' lnclude strategies that offer creative solutions without dupticating other efforts.
Capacity:' Document capacity to mobitize resources inctuding financial support, in-kind support, com-
munity partnerships and votunteeB to sustain programs where appropriate.
. Demonstrate organizational expertise in delivering quatity programs and services.
Needs & lmpact:' Articulate relevance of idea/innovation to the center and/or community.
P'*'pAo
' lnclude a statement regarding projected outcomes as a resutt of the grant.
Sustalnability:' lndicate abitity and commitment to continue program when grant year ends if ongoing pro.
gram.
Diversity:' Provide evidence of inclusion and diversity of peopte of different genders, races and back-
grounds in ptanning, program imptementation, governance and organizational decision.mak.
ing.
Budget:' Provide a budget narrative statement that clearty demonstrates appropriate attocation of
resources. Do not send audits. We witl request more information if needed.
Reportlng Requlrements
. Grant recipients must submit an update by June 30, 2018 and a finat report one year from
the date of receipt of funding. lf the project objectives are compteted in less than 12
months, grant recipients are encouraged to send their final reports sooner. The finat report
witl be used to document outcomes for the Department of Human Services.
Commission Meeting Agenda
3/20/2018 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve a request by Mark Guillory for an on premise
consumption Liquor, Beer & Wine License to be used in
connection with Taste Wine Room located at 879 Broad Street.
District 1. Super District 9. (Approved by Public Services
Committee March 13, 2018)
Background:This is a New Application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4,365.00.
Alternatives:
Recommendation:The Planning & Development Office approved the application
subject to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject to
additional information not contradicting applicant’s statements.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
Alcohol Special Event Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve a request by Tracy Trotter for Hooters of
Augusta located at 2834 Washington Road for an Alcohol Special
Event License, April 1-8, 2018 (8 days). (Masters Week in the
Parking Lot) There will be Sunday Sales. District 7. Super
District 10. (Approved by Public Services Committee March
13, 2018)
Background:This is a Masters Week Event.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,000.00.
Alternatives:
Recommendation:The Planning & Development recommend approval. The R.C.S.O.
recommend approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
Alcohol Special Event Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve a request by Jan Scholer for Wild Wings Café
located at 3035 Washington Road for an Alcohol Special Event
License April 2-8, 2018 (7 days). (Masters Week in the Parking
Lot) There will be Sunday Sales. District 7. Super District 10.
(Approved by Public Services Committee March 13, 2018)
Background:This is a Masters Week Event.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance
Financial Impact:The applicant will pay a fee of $800.00
Alternatives:
Recommendation:The Planning & Development recommend approval. The R.C.S.O.
recommend approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
Alcohol Special Event Application
Department:Palnning & Development
Department:Palnning & Development
Caption:Motion to approve a request by Michele Stumpe for Tin Lizzy's
Cantina located at 2821 Washington Road for an Alcohol Special
Event License for April 2-8, 2018 (7 days). (Masters Week in the
Parking Lot) There will be Sunday Sales. District 7. Super
District 10. (Approved by Public Services Committee March
13, 2018)
Background:This is a Masters Week Event.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $800.00.
Alternatives:
Recommendation:The Planning & Development recommend approval. The R.C.S.O.
recommend approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
Alpine Creek Agreement- Second Option
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve second option with Alpine Creek Enterprises.
(Approved by Public Services Committee March 13, 2018)
Background:Alpine Creek Enterprises partnered with the State of Georgia to
place and maintain Georgia lottery machines at different locations
within Georgia. AGS entered into an agreement with Alpine
Creek Enterprises in 2016 to host a lottery machine inside the
Airport’s commercial terminal. The agreement was for an initial
one (1) year term and included four one (1) year options for
renewal. Alpine Creek has indicated their interest in exercising
their second option for renewal.
Analysis:The Lottery machine brings in a small amount of additional
revenue as the Airport receives thirty (30) percent of the
commission Alpine Creek receives from the Georgia Lottery
Corporation. Airport legal counsel has reviewed and approved the
contract amendment.
Financial Impact:
Alternatives:not to approve
Recommendation:Recommends Approval of Alpine Creek- second option.
Funds are Available
in the Following
Accounts:
NA
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
SECOND AMENDMENT TO LOTTERY VENDING AGREEMENT
This Second Amendment to the Lottery Vending Agreement hereinafter referred to as this "Second
Amendment," by and between Augusta, Georgia, a political subdivision of the State of Georgia,
by and through the Augusta Aviation Commission, hereinafter referred to as the "Aviation
Commission" and Alpine Creek Enterprises, Inc., hereinafter referred to as "Company".
WITNESSETH
WHEREAS, on February 16, 2016, the Parties entered into a one-year Lottery
Vending Agreement; and
WHEREAS, the Agreement provided for four (4) one year renewals; and
WHEREAS, the Parties have agreed to exercise the second renewal term of the agreement
under the same terms and conditions.
NOW, THEREFORE, in consideration of the mutual covenants and considerations
herein contained, the Aviation Commission and Company agree as follows :
I.
Section 4, Term is hereby amended to exercise the second renewal term of the Agreement.
2.
Except as amended herein all other terms and conditions of the Agreement shall remain
the same.
IN WITNESS HEREOF, the parties hereto have caused this Second Amendment to the
Agreement to be effective on February 16, 2018.
ATTEST: AUGUSTA AVIATION COMMISSION
By:_______________________ _____________________________
Secretary Chairman
ATTEST: ALPINE CREEK ENTERPRISES, INC.
By:________________________ _____________________________
Secretary
ATTEST: AUGUSTA, GA
By:_____________________________ _____________________________
Secretary Hardie Davis, Jr. Mayor
Commission Meeting Agenda
3/20/2018 2:00 PM
Budget Amendment
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve the 2018 Budget Amendment in the amount
of $114,416, Augusta Regional Airport. (Approved by Public
Services Committee March 13, 2018)
Background:Pending Augusta Commission approval, this budget amendment
will allow the transfer of sufficient amounts to the appropriate
salary line items to fund operational requirements. These funds
will support four (4) employee reclassifications, One (1) new
accession, and the stipend for the Airport Firefighters. The
increase in stipend for basic EMT, advanced EMT, and paramedic
was requested by the Augusta Fire Chief, Chris James. It was
approved by the Augusta Commission on November 21, 2017.
The Airport Aircraft Rescue Fire Fighting (ARFF) employees
possess the same credentials as the City firefighter receiving the
stipend and have historically received the same stipend.
Analysis:Two of the reclassifications and the new accession was included
in the Airport’s original 2018 operating budget. The other two
reclassifications are reflective of additional duties/organizational
changes. County Human Resources has reviewed and concurred
with the reclassifications. The EMT Stipend and Personnel
Reclassifications have been approved by the Aviation
Commission’s HR & Finance Committees and also the Aviation
Commission on February 22, 2018.
Financial Impact:$114,416
Alternatives:Not to approve
Recommendation:Aviation Commission recommends approval of Budget
Amendment for Augusta Regional Airport.
Cover Memo
Funds are Available
in the Following
Accounts:
551101110-6021110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
DATE: February 22, 2018
STAFF RESOURCE: Herbert Judon, Executive Director
PROJECT TITLE: BUDGET AMENDMENT – PERSONNEL RECLASSIFICATIONS & EMT
STIPEND
ACTION REQUESTED:
Airport Staff requests the Aviation Commission approve the 2018 Budget Amendment in the amount of
$114,416.
BACKGROUND:
Pending Augusta Commission approval, this budget amendment will allow the transfer of sufficient
amounts to the appropriate salary line items to fund operational requirements. These funds will
support four (4) employee reclassifications, One (1) new accession, and the stipend for the Airport
Firefighters. The increase in stipend for basic EMT, advanced EMT, and paramedic was requested by the
Augusta Fire Chief, Chris James. It was approved by the Augusta Commission on November 21,
2017. The Airport Aircraft Rescue Fire Fighting (ARFF) employees possess the same credentials as the
City firefighter receiving the stipend and have historically received the same stipend.
ANALYSIS:
Two of the reclassifications and the new accession was included in the Airport’s original 2018 operating
budget. The other two reclassifications are reflective of additional duties/organizational changes.
County Human Resources has reviewed and concurred with the reclassifications. The EMT Stipend and
Personnel Reclassifications have been approved by the Aviation Commission’s HR & Finance
Committees.
Commission Meeting Agenda
3/20/2018 2:00 PM
Republic Parking Third Amendment
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve the Third Amendment to Republic Parking
Contract. (Approved by Public Services Committee March 13,
2018)
Background:Republic Parking responded to the Augusta Regional Airport RFP
for parking management services for the Airport’s public parking
lots in 2013. The contract was ultimately awarded to Republic
Parking and the contract was executed in January 1, 2014. The
contract has an initial three (3) year term, which expired
December 31, 2016, with two subsequent one (1) year options for
renewal upon mutual consent of both parties. Republic Parking is
currently operating under the second option. Airport staff is
transitioning the taxi/ground transportation lot to a secured entry
lot in order to control access to the lot. Republic Parking has been
asked to secure the access control equipment and, once installed,
to oversee the operation and maintenance of the lot.
Analysis:Republic Parking has agreed to purchase the equipment and to
oversee the operation and maintenance of the lot once the
equipment is installed. The Airport will reimburse Republic for
the equipment and supplies and increase the monthly management
fee by $500 for a total cost of $5,000 through the end of their
contract. Airport legal counsel has reviewed and approved the
amendment to the contract.
Financial Impact:NA
Alternatives:Not to Approve
Recommendation:Recommends Approval
Funds are Available Cover Memo
in the Following
Accounts:NA
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
2018 - Sheriff Tahoe Spec Ops - State Contract #SWC 40199-409
Department:Central Services Department - Fleet Management
Department:Central Services Department - Fleet Management
Caption:Motion to approve the purchase of one Chevrolet Tahoe Pursuit
using a sub-grant funded by the Federal Homeland Security Grant
Program through the State of Georgia for the Richmond County
Sheriff’s Office. Awarded via State Contract #SWC 40199-409.
(Approved by Administrative Services Committee March 13,
2018)
Background:The Richmond County Sheriff’s Office has received a grant,
through the State of Georgia, from the Federal Homeland Security
Grant Program (attached). The grant will authorize the
expenditure of up to $52,000 for (see attachment). This vehicle
will be utilized by the Richmond County Sheriff’s Office –Special
Operations.
Analysis:Because of the impending deadline of the Grant, Fleet
Management requested the use of the State Contract for this truck,
from the Procurement Office, for vehicle pricing. The
Procurement Office approved the use of the Georgia Wide State
Contract. Pricing for this truck through Hardy Fleet Group
Government Sales is $42,501.00.
Financial Impact:No impact on Capital Outlay or SPLOST. Augusta will be
responsible for the operating cost of the vehicle.
Alternatives:(1) Approve the request; (2) Do not approve the request.
Recommendation:Approve the purchase of one Chevrolet Tahoe Pursuit for the
Richmond County Sheriff’s Office funded by Grant # SHO16-
055.
Funds are Available
in the Following Cover Memo
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
2018 - Sheriff's Office Narcotics Division Trucks
Department:Central Services Department - Fleet Management Division
Department:Central Services Department - Fleet Management Division
Caption:Motion to approve the purchase of 3 - F-150 Crew Cab Pickup
Trucks for Richmond County Sheriff’s Department using
forfeiture funds. (Approved by Administrative Services
Committee March 13, 2018)
Background:Sheriff’s Office is requesting the purchase of 3 - F-150 Crew Cab
Pickup Trucks for the Narcotics Division for drug suppression
operations. The Narcotics Division relies on forfeiture funds to
purchase equipment and vehicles for the Division. O.C.G.A. 16-
13-49 (u) (4) (D) (i) authorizes the Sheriff’s to use forfeiture funds
for “any official law enforcement purpose except for the payment
of salaries or rewards to law enforcement personnel, at the
discretion of the chief officer of the local law enforcement agency,
or may be used to fund victim-witness assistance programs or
state law enforcement museum.”
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star electronic bid
system (Bid 17-288) which offers nationwide bid coverage. The
Procurement Department received quotes back from two vendors
(see attached tab sheet). The Ford product was not bid by
dealerships because Ford had pulled the government pricing for
the 2018 Ford F-150. It appears that Ford pricing coupled with the
“concessions”, the manufacturer allowed, would result in Ford
Motor Company losing money on the sale, therefore no bids were
submitted by Ford Dealerships. Fleet Management looked at the
State contract and found that a Ford F-150 is available through the
State Contract at a lower price than the two bidders. Bids are as
follows: Allan Vigil Ford = $30,899.00; Thomson Motors Center
= $33,495.00; Master Buick GMC Trucks, Inc. = $35,525.00.
Financial Impact:Total cost of 3- Ford – F150, Crew Cab, 4X4 = $92,697.00. Funds
are available in 212-03-1222/54.22210 (forfeiture funds). Cover Memo
Alternatives:(1) Approve the request; (2) Do not approve the request.
Recommendation:Approve the request to purchase 3 Ford F-150’s, Crew Cab, 4X4
for Richmond County Sheriff’s Office using forfeiture funds.
Funds are Available
in the Following
Accounts:
212-03-1222/54.22210 (Forfeiture Funds)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
5.04
Make
STATE CONTRACT
Ford
V-8 Crew Cab
8 to 12 weeks
$30,899.00
STATE WIDE CONTRACT (SWC) #: 99999-SPD-ES40199373-002
V-8 Crew Cab
9-12 weeks
33,495.00$
GMC
8 to 12 Weeks
35,525.00$
V-8 Crew Cab
Dodge
Model
Delivery
Cost w options
Bid # 17-288 6,000 GVW Series Pickup Truck: Bid Opening 28 November, 2017 @ 3:00PM
Master Buick
GMC Truck, Inc
Thomson Motors
Center
Allan Vigil Ford
Govt Sales
Year 2018 20182018
Commission Meeting Agenda
3/20/2018 2:00 PM
2018 Airport K9 SUV
Department:Central Services Department - Fleet Managment Division
Department:Central Services Department - Fleet Managment Division
Caption:Motion to approve a request from the Augusta Regional Airport
Marshal’s Office Division for one new 2018 Ford Pursuit Utility
Explorer for K-9 transport. (Approved by Administrative
Services Committee March 13, 2018)
Background:The Augusta Regional Airport Marshal’s Division is requesting
the acquisition of one K-9 SUV to accommodate the many
operations activities encountered on a daily basis on and around
the airfield. The Augusta Regional Airport Commission has
approved this purchase per the attached approval letter.
Analysis:The Procurement Department approved the use of the Georgia
Statewide Contract 99999-SPD-ES40199409-0003, 2018 Pursuit
Utility Vehicle (Explorer): State Contract: Ford Pursuit Utility
Vehicle (Explorer) – K-9 Package - $34,511.00
Financial Impact:1- Ford Pursuit Utility Explorer @ $34,511.00. This vehicle will
be purchased through the Georgia Municipal Association lease-to-
own program with three annual payments of $11,503.67each.
(ACT #: 631-10-1110-54-99631)
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Approve the purchase of one K-9 SUV at $34,511.00 for the
Augusta Regional Airport Marshal’s Division.
Funds are Available
in the Following
Accounts:
ACT# 631-10-1110/54-99631 GMA Lease
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
2018 Marshals Vehicles Bid #18-123 - SPLOST
Department:Central Services Department - Fleet Management Division
Department:Central Services Department - Fleet Management Division
Caption:Motion to approve a request from Fleet Management for the
replacement of five Marshal’s Office vehicles using SPLOST
Phase VII – Public Safety Vehicles utilizing competitive Bid Item
#18-123. (Approved by Administrative Services Committee
March 13, 2018)
Background:The Marshal’s Office has five older model vehicles that meet the
replacement criteria as follows: Asset 207067 – 2007 Ford Crown
Victoria with 156,088 miles, 207068 – 2007 Ford Crown Victoria
with 160,370miles, 207070 – 2007 Ford Crown Victoria with
163,855 miles, 207071 – 2007 Ford Crown Victoria with 161,212
miles and 210071 – 2010 Ford Crown Victoria with 175,933
miles. The vehicle evaluations are attached for review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for the Dodge Charger Bid Number
18-123. The bid tabulation is attached for review. Bid 18-123 –
Dodge Charger: Akins Ford Corp = $24,963.00 each (patrol type);
Ginn Chrysler Jeep Dodge = $26,887.00
Financial Impact:The total cost of the five Marshal’s Vehicles at $24,963.00 is
$124,815.00. Funds for these vehicles will come from SPLOST
Phase VII – Public Safety Vehicles.
Alternatives:(1) Approve the request; (2) Do not approve the request; (3)
Approve the request in part.
Recommendation:Approve the request to replace five vehicles of the Marshal’s
Office. Approve declaring the replaced vehicles surplus and
available for auction.
Funds are Available Cover Memo
in the Following
Accounts:Public Safety Vehicles - SPLOST VII
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Central Senrices Department
'I'akiyah .\. Dousc, I)ircctcrr
Ron (irowdcn, lilcct l\lanager
MEMORANDUM
Mr. Ron Crowden, Fleet Manager, Central Services Department
Bid Award Request 17-501 and 17-502
January 29,2018
l"lcct Managcmcnt.l568-(l lltoad Strcct
,\ususta (ir\ 3090,1
Phone: (706) 821-2892
TO: Ir4SFeri Sams, Director, Procurement DepartmentdTHROUGI-II Mrs. Takiyah A. Douse, Director, Central Services Department
FROM:
SUBJECT:
DATE:
1/ /"*,'r-&,*-
Fleet Management would like to request the award for bid 18-123, Dodge Charger Police
Automobile to Akins Ford Corp, of Winder, Georgia. The vendor's proposal met the
requirements of the bid and was the best and lowest price for the vehicle requested.
Please advise this office upon completion of notifications so that we may proceed with the
acquisition process.
If you need further information or have any questions, please call 706-821'2892.
RGC/Kb
Invitation to Bid
Sealed bids will be received at this office until Friday, January 12, 2018 @ 11:00 a.m. for furnishing:
Bid Item #18-123 2018 Dodge Police Vehicles for Augusta, GA – Central Services Department – Fleet Division
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, December 29, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 7, 14, 21, 28, 2017
Metro Courier December 13, 2017
Family Ford, Inc.
1255 Charles Hardy Pkwy
Dallas, GA 30157
Thomson Motors Center
2158 Washington Road
Thomson, GA 30824
AKINS FORD CORP
220 WESY MAY STREET
WINDER, GA 30680
BUTLER CHRYSLER DODGE JEEP
1555 SALEM ROAD
BEAUFORT, SC 29902
CARL GREGORY DODGE
2201 VICTORY DRIVE
COLUMBUS, GA 31901
EMERGENCY EQUIPMENT
SPECIALISTS
737 HARRY MCMARTHY RD SUITE
104, BETHLEHEM, GA 30620
HARRY LEWIS CHRYSLER DOGE JEEP
196 ALABAMA BLVD
PO BOX 74
JACKSON, GA 30233
MILTON RUBEN CHRYSLER DODGE
JEEP
3518 WASHINGTON ROAD
AUGUSTA, GA 30907
ED VOYLES AUTOMOTIVE GROUP
789 COBB PARKWAY SE
MARIETTA, GA 30060
LANDMARK CHRYSLER DOGE JEEP
6850 MOUNT ZION BLVD
MORROW, GA 30260
JIM SATCHER, INC.
511 CALHOUN STREET
JOHNSTON, SC 29832
SALUDA MOTOR SALES, INC.
707 COLUMBIA HIGHWAY
SALUDA, SC 29138
DORMAN DODGE- CHRYSLER
PLYMOUTH JEEP EAGLE
724 SOUTH HARRIS STREET
SANDERSVILLE, GA 31082
GEORGIA CHRYSLER DODGE JEEP,
INC.
12114 US HIGHWAY 301 S
STATESBORO, GA 30458
MILLEDGEVILLE CHRYSLER DODGE
JEEP RAM FIAT
2818 NORH COLUMBIA STREET
MILLEDGEVILLE, GA 31061
DUBLIN AUTO SUPERSTORE, INC
2054 HWY 441 S
DUBLIN, GA 31021
LOUIE HERRON CHRYSLER DODGE
JEEP RAM
1860 EATONTON ROAD
MADISON, GA 30650
TAKIYAH DOUSE
CENTRAL SERVICES
RON CROWDEN
FLEET MANAGEMENT
KELLIE IRVING
COMPLIANCE
Bid Item# 18-123 Dodge Police
Vehicles for Augusta, GA Central
Services- Fleet Division
Bid Due: Fri, 1.12.18 @ 11:00 a.m
Bid Item# 18-123 Dodge Police
Vehicles for Augusta, GA Central
Services- Fleet Division
Bid Mailed: 12.7.2017
Commission Meeting Agenda
3/20/2018 2:00 PM
2018 Sheriff K9 Grant
Department:Central Services Department - Fleet Management Division
Department:Central Services Department - Fleet Management Division
Caption:Motion to approve the replacement of one Ford Pursuit Utility
Vehicle using a sub-grant funded by the Federal Homeland
Security Grant Program through the State of Georgia. (Approved
by Administrative Services Committee March 13, 2018)
Background:The Richmond County Sheriff’s Office has received a grant,
through the State of Georgia, from the Federal Homeland Security
Grant Program (attached). The grant will authorize the
expenditure of up to $44,000 for an “EOD K-9 SUV” (see
attachment). This vehicle will replace 210168, 2010 Ford
Explorer, that was totaled in 2017. This SUV will be utilized by
the Richmond County Sheriff’s Office – K-9 Unit a part of
Special Operations of the Sheriff’s Office.
Analysis:The Procurement Department approved the use of the Georgia
Statewide Contract 99999-SPD-ES40199409-0003, 2018 Pursuit
Utility Vehicle (Explorer): State Contract: Ford Pursuit Utility
Vehicle (Explorer) – K-9 Package - $41,101.97
Financial Impact:No impact on Capital Outlay or SPLOST. Augusta will be
responsible for the operating cost of the vehicle.
Alternatives:(1) Approve the request; (2) Do not approve the request.
Recommendation:Approve the purchase of one Ford Pursuit Utility Vehicle –
Explorer for the Richmond County Sheriff’s Office – K-9 Unit
funded by Grant #SH015-115.
Funds are Available
in the Following
Accounts:
Grant# SH015-115 (220-03-9269/54-22110)
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
2018 Sheriff Vehicles - SPLOST
Department:Central Services Department - Fleet Management Division
Department:Central Services Department - Fleet Management Division
Caption:Motion to approve a request from the Richmond County Sheriff’s
Office to replace 31 Road Patrol, 2 Traffic, 2 Civil,1 K-9 and 7
Criminal Investigation vehicles using SPLOST VII – Public
Safety Vehicles. (Approved by Administrative Services
Committee March 13, 2018)
Background:SPLOST VII’s allocation for Public Safety Vehicles is
$1,500,000. For the purpose of SPLOST VII that includes the
Richmond County Sheriff’s Office, Marshal’s Office, District
Attorneys’ Office, Coroner’s Office, Probation Office, Solicitor’s
Office, Augusta-Richmond County Correctional Institute, and
Animal Services.- Of the $1,500,000 the Sheriff’s Office is
allocated $1,200,000. The Sheriff is requesting to replace 31-Road
Patrol (pursuit) vehicles, 2- Traffic Division Vehicles, 2-Civil
Division Vehicles, 1-K-9 Division Vehicle and 7-Vehicles from
CID. A list of vehicles, mileages and cost tab sheets are attached.
Analysis:The Procurement Department published a competitive bid using
the Demand Star national electronic bid application for Police
Vehicles with the following results. Bid 18-123 – Patrol Package:
Akins Ford Corp = $27,917.00; Ginn Chrysler Jeep Dodge =
$29,735.00. Traffic Package: Akins Ford Corp = $28,235.00, Ginn
Chrysler Jeep Dodge = $29,953.00. Administrative Package
(CID): Akins Ford Corp = $22,229.00, Ginn Chrysler Jeep Dodge
= $22,874.00. The Procurement Department approved the use of
the Georgia Statewide Contract 99999-SPD-ES40199409-0003,
2018 Pursuit Utility Vehicle (Explorer). State Contract: Ford
Explorer-Civil Package – Wade Ford = $30,185.98. Ford
Explorer- K-9 Package – Wade Ford = $40,852.97.
Financial Impact:31-Road Patrol Vehicles at $27,917 each = $865,427.00; 2-Traffic
Vehicles at $28,235 each = $56,470.00, 2-Civil Vehicles at
$30,185.98 each = $60,371.96, 1-K-9 Vehicle at $40,852.97 each
= $40,852.97 and 7-CID Administrative Vehicles at $22,229 each
Cover Memo
= $155,603.00. The total amount for the Sheriff’s vehicles for
2017 SPLOST VII is $1,178,724.93.
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Approve the request to replace 43 Sheriff’s vehicles at a cost of
$1,173,036.93 from SPLOST VII – Public Safety Vehicles and
declare the turned in vehicles surplus and available for surplus.
Funds are Available
in the Following
Accounts:
Public Safety Vehicles - SPLOST VII
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
SHERIFF'S OFFICE EVALUATIONS 2018
Road Patrol
Asset # MilesAgeMilesType ofServiceReliabilityRepair $ConditionTOTAL
209067 209458 9 20 3 4 3 3 42
206081 186174 12 18 3 4 4 2 43
206069 180670 12 18 3 4 3 2 42
209076 171175 9 17 3 4 4 3 40
210276 170135 8 17 3 3 4 3 38
210094 169823 8 16 3 3 3 2 35
210292 169351 8 16 3 4 3 2 36
204183 167063 14 16 3 3 4 4 44
212037 166731 6 16 3 3 4 2 34
207023 164963 11 16 3 3 4 3 40
208056 163180 10 16 3 4 3 3 39
209058 162577 9 16 3 4 3 3 38
210092 162479 8 16 3 4 4 2 37
210278 161388 8 16 3 3 3 2 35
210306 160342 8 16 3 3 4 2 36
210286 159325 8 15 3 4 4 2 36
205105 158932 13 15 3 4 4 4 43
207026 156962 11 15 3 3 4 3 39
209055 156857 8 15 3 4 3 2 35
205112 155509 13 15 3 3 3 3 40
207043 155428 11 15 3 4 4 3 40
207011 155352 11 15 3 4 4 3 40
209070 154811 9 15 3 3 3 2 35
209061 154773 9 15 3 3 4 2 36
210287 152750 8 15 3 4 3 2 35
207019 152465 11 15 3 3 3 3 38
210310 152433 8 15 3 4 3 2 35
209075 150220 9 15 3 3 3 2 35
210102 149737 8 14 3 3 3 2 33
205083 144301 13 14 3 4 4 4 42
210296 140490 8 14 3 3 3 2 33
ASSET MILESAgeMilesType ofServiceReliabilityRepair $ConditionTOTAL
TRAFFIC
208081 157444 10 15 3 4 3 3 37
208079 156548 10 15 3 3 3 3 36
Criminal
Investigation
Division (CID)
ASSET MILESAgeMilesType ofServiceReliabilityRepair $ConditionTOTAL
208104 165798 9 16 2 4 3 3 37
206200 157667 11 15 2 2 4 3 37
211164 156938 7 15 2 3 3 3 33
206202 153404 11 15 2 2 4 3 37
994274 147822 18 14 2 3 4 4 45
204147 145187 14 14 2 2 3 3 38
206209 144946 11 14 2 2 3 3 35
23 to 27 Points = Qualifies for Replacement
28 Points = Needs immediate consideration for replacement
POINT RANGES
Under 18 Points = Excellent Overall Condition
18 to 22 Points = Good
Commission Meeting Agenda
3/20/2018 2:00 PM
Amendment to PPPM
Department:
Department:
Caption:Motion to approve appointing Commissioner Jefferson as chair of
the PPPM Subcommittee with priority given to
addressing the process to amend the Personnel Policy &
Procedures Manual, Chapter III, Grievances, Discipline &
Appeals Section; and review the other policies and procedure
letters that were considered in 2017 referencing the
PPPM. (Approved by Administrative Services Committee
March 13, 2018)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
Approve Execution of Healthstat Contract
Department:Human Resources
Department:Human Resources
Caption:A motion to approve and execute the final revision of the
Healthstat contract. (Approved by Administrative Services
Committee March 13, 2018)
Background:Augusta has more than 2,400 employees eligible for medical
insurance. As part of a long-term strategic plan Augusta made the
decision in 2012 to move to a self-funded platform and implement
an On-Site Clinic to assist in alleviating rising healthcare costs
and improve members overall health status. The Clinic was
opened in early 2013. Since that time we have seen a substantial
increase in members receiving annual wellness and preventive
services as well as a higher pharmacy adherence rate for the
members with chronic conditions. More members are taking their
medications as they are prescribed which leads to reduced
healthcare costs in the future. The clinic is very popular among
employees and is currently averaging over 300 appointments per
month.
Analysis:The evaluation committee met on October 6th and October 13th to
evaluate the four (4) compliant proposals. After reviewing,
discussing and scoring the proposals the evaluation committee is
recommending Healthstat as the Wellness Center provider
beginning January 1st, 2018.
Financial Impact:
Alternatives:Close the wellness center and go back to the market by
implementing another RFP
Recommendation:Approve and execute the Heathstat final revised contract.
Funds are Available Cover Memo
in the Following
Accounts:Contract budgeted for FY'18 Fund 616
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
Approve RCCI Plumbing and Electrical Assessment
Department:Central Services - Facilities
Department:Central Services - Facilities
Caption:Motion to approve proposal from Total Systems Commissioning,
Inc. in the amount of $39,680.00 to assess the condition of the
plumbing and electrical systems at Richmond County Correctional
Institution (RCCI) and recommend a strategy to implement
improvements. (RFP17-294) (Approved by Administrative
Services Committee March 13, 2018)
Background:RCCI was built in the early to mid-1960s. There have been a few
additions and modifications over the years, but the primary
infrastructure is original to the facility. The electrical and
plumbing systems are beginning to fail. Procurement issued a
request for proposals for assessing the existing infrastructure and
recommending a course of action to improve conditions.
Analysis:Considering the nature of this operation and Augusta’s reliance on
the resources housed there as a force multiplier, it is imperative
that we make sure conditions are safe and sanitary. Proposals for
evaluating these systems were received by Procurement on
December 14, 2017. The proposal received was evaluated relative
to the firm’s capacity and expertise to do the work. Total Systems
Commissioning has performed well on previous work with
Augusta and was judged to be well qualified to perform this
assessment. The price submitted was within the anticipated
budget.
Financial Impact:The cost of the assessment is $39,680.00
Alternatives:1. Approve proposal from Total Systems Commissioning, Inc. in
the amount of $39,680.00 to assess the condition of the plumbing
and electrical systems at RCCI and recommend a strategy to
implement improvements. 2. Do not approve the proposal.
Cover Memo
Recommendation:Approve proposal from Total Systems Commissioning, Inc. in the
amount of $39,680.00 to assess the condition of the plumbing and
electrical systems at Richmond County Correctional Institution
(RCCI) and recommend a strategy to implement improvements.
Funds are Available
in the Following
Accounts:
This project is funded through SPLOST VII.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Request for Proposal
Request for Proposals will be received at this office until Thursday, December 14, 2017 @ 11:00 a.m. for furnishing:
RFP Item # 17-294 Assessment of Existing Plumbing and Electrical Infrastructure at the Richmond County
Correction Institution (RCCI) for Augusta, GA – Central Services Department – Facilities
Maintenance Division
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
A Mandatory Pre Proposal Conference will be held on Tuesday, November 28, 2017, @ 10:00 a.m. in the
Procurement Department, 535 Telfair Street, Room 605. A Mandatory Site visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, November 30, 2017,
@ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract
with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle November 2, 9, 16, 23, 2017
Metro Courier November 8, 2017
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form
Addendum
1&2 Original 7
Copies
Fee
Proposal
Total Systems Commissioning
2148 Hills Avenue NW, Suite 1
Atlanta, GA 30318
YES 108530 YES YES YES YES YES
TSCX
672 Hwy 87
Flovilla, GA 30216
Zel
435 Telfair Street
Augusta, GA 30901
RFP Item# 17-294 Assessment of Existing Plumbing and Electrical Infrastructure
at the Richmond County Correction Institution (RCCI)
for Augusta, GA – Central Services Department – Facilities Maintenance Division
RFP Date: Friday, January 12, 2018 @ 11:00 a.m.
Total Number Specifications Mailed Out: 11
Total Number Specifications Download (Demandstar): 6
Total Electronic Notifications (Demandstar): 349
Mandatory Pre-Proposal Conference Attendees: 7
Local Vendors Received Specifications: 19
Total packages submitted: 1
Total Noncompliant: 0
Page 1 of 1
Total Systems
Commissioning
2148 Hills Ave NW, Suite 1
Atlanta, GA 30318
Total Systems
Commissioning
2148 Hills Ave NW, Suite 1
Atlanta, GA 30318
Ranking of 0-5 (Enter Weighted Scores
Evaluation Criteria Ranking Points Scale 0 (Low) to 5
(High)
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information
as required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS
2. Qualifications & Experience (0-5)20 4.3 85.0
3. Organization & Approach (0-5)15 3.5 52.5
4. Scope of Services
• Project specific experience (5)
• Past performance on projects similar in nature (5)
• Evidence that firm fully understands Owner’s goals
and project scope (5)
(0-5)15 4.3 63.8
5. Schedule of Work (0-5)10 2.5 25.0
0.0
Within Richmond County 5 10 0.0
Within CSRA 4 6 0.0
Within Georgia 3 4 3.0 12.0
Within SE United States (includes AL, TN, NC, SC, FL) 2 2 0.0
All Others 1 1 0.0
7. References (0-5)5 3.0 15.0
17.5 253.3
8. Presentation by Team (0-5)10.00 0.0
9. Q&A Response to Panel Questions (0-5)5.00 0.0
Lowest Fees 5.00 10.00 5.0 50.0
Second 4.00 6.00 0.0
Third 3.00 4.00 0.0
Forth 2.00 2.00 0.0
Fifth 1.00 1.00 0.0
Total Phase 2 5.0 50.0
303.3
RFP # 17-294 Assessment of Existing Plumbing and Electrical
Infrastructure at the Richmond County Correction Institution (RCCI)
for Augusta, GA – Central Services Department – Fac. Main. Division
Evaluation Meeting: Thursday, February 15, 2018 @ 3:00 p.m.
Procurement Department Completion Date: Nancy Williams
Internal Use Only
Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional
Total Cumulative Score
(Maximum point is 500)
10. Cost/Fee Proposal Consideration
(only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter
Vendors
Phase 2 (Option - Numbers 8-9)
Procurement DepartmentRepresentative:_____Nancy Williams________________________________________
Evaluator: Cumulative Date: 2/15/18
Total (Total Possible Score 750)
6. Proximity to Area (only choose 1 line according to location of the company - enter the ranking
value for the one line only)
Phase 1 Total - (Total Maximum Ranking 25 -
Maximum Weighted Total Possible 375)
Phase 1
Commission Meeting Agenda
3/20/2018 2:00 PM
401 Walton Way JLEC
Department:
Department:
Caption:Motion to approve pursuing a financial plan to start a process to
demolish the tower at the former Joint Law Enforcement
Center (JLEC); to completely renovate Building A and; to outfit
the courtrooms for use by Juvenile Court. (Approved by Public
Safety Committee March 13, 2108)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Joint Law Enforcement Center
Options
401 Walton Way
Augusta, Ga 30901
March 13, 2018
1
2
A
B -Tower
C
EB
D -Connector
Property Layout:
A: Administrative
Building
B: Sheriff’s
Administrative Area
C: Mechanical
Building
D: Connector
E: Medical Building
Building Layout
September 17, 1985
•79,200 sqft Four Story Detention Tower
•55,000 sqft Medical and Intake Building
•28,000 sqft Two Story Administrative Building
(office and courtrooms)
•19,000 sqft Sheriff Administrative Area
•5,000 sqft Maintenance Shop
3
Administrative Building Deficiencies
•Failing Roof System
•Water Intrusion Issues
•Degrading Interior
Finishes
•Failing Structural,
Mechanical and
Electrical Systems
•Restrooms not ADA
compliant
•Failed Exterior Walls
•Replace HVAC System
•Replace Roof
•Rusted Metal Studs
4
Cost Estimates
Study Committee
•$2,250,000 Renovate Administrative Building
•$80.36 per square foot
5
6
Our Experience
Willie Mays Building renovation:$120/SF or $3.36M
for the LEC Admin
Contractor’s Estimate for renovation is $125 to $155/SF,
or $3,500,000 to $4.34M
Neither of these estimates include furniture and
equipment
•New construction is $150 to $175/SF
7
Funding Source
Funding could be made available in SPLOST 8
We could go to the voters as early as 2020
8
Other Recommendation of the Study Group
Eliminate the water penetration and mothball the detention
tower at a cost of $600K
No prospective use identified
9
Options:
Develop a Juvenile Justice Campus at this location
•Demolish Buildings B, C, and D; repair Building A for office and
courtroom use; keep Building E for undetermined future use
•Place sufficient funds in SPLOST 8 to renovate structures
Develop Juvenile Justice Campus at another location
•Demolish all structures
•Market the property for economic development
•Place sufficient funds in SPLOST 8 to build new juvenile justice facilities
Commission Meeting Agenda
3/20/2018 2:00 PM
Check Presentation from Fix Georgia Pets
Department:Augusta Animal Services
Department:Augusta Animal Services
Caption:Motion to accept grant in amount of $22,000 to Augusta Animal
Services by Josh Wiesner of Fix Georgia Pets for the spaying and
neutering of community Pit Bull, Pit Bull Mixes and Bully breed
dogs. (Donation accepted by Public Safety Committee on
January 30, 2018)
Background:Augusta Animal Services and Fix Georgia Pets partnered to raise
funds to spay and neuter Pit Bull, Pit Bull mixes and Bully breed
dogs in Augusta.
Analysis:Allow Finance to increase our revenue and expenditure budget in
the amount of $22,000.00.
Financial Impact:Increase revenue account by $22,000.00 and expenditure budget
by $22,000.00. 101039110-3711110
Alternatives:Deny Request
Recommendation:Approve Request
Funds are Available
in the Following
Accounts:
Make corresponding budget adjustment to record revenue in the
amount of $22,000.00 and budget expenditure in the amount of
$22,000.00.
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
Information Technology 2018 Replacements
Department:Information Technology Department
Department:Information Technology Department
Caption:Motion to approve the replacement of obsolete computer
equipment (laptops, computers, servers, printers, scanners,
switches, routers, VOIP phones, other telecommunication devices,
radios, and MDTs) as well as the purchase of any required
computer software upgrades to implement Microsoft Office 365.
(Approved by Public Safety Committee March 13, 2108)
Background:In an effort to provide the employees of Augusta Richmond
County with current technology, the Information Technology
Department (IT) schedules the replacement of EOL (end of life)
equipment that, due to age and capability, is not compatible with
current standards and is unable to support current software
requirements. Information Technology developed an IT
Technology Replacement plan that replaces obsolete computer
equipment every 4 to 6 years (the normal life expectancy for the
equipment). The replacement of computer and communication
equipment will consist of any devices that are not capable of
meeting current software or business needs to include the
scheduled laptops, computers, servers, printers, scanners,
switches, routers, VOIP phones, other telecommunication devices,
radios, and MDTs.
Information Technology is also continuing with the
standardization of current operating systems and Microsoft Office
products throughout the organization which will include a
migration to Microsoft Office 365 during the 2018 calendar
year. Therefore, required computer software and hardware
upgrades may need to be purchased for the computers that are not
scheduled to be replaced.
Regardless of funding source, all technology equipment removed
from production will be disposed of in accordance with the
technology disposal policy previously approved by the
Commission. Inoperable equipment will be taken to the electronic
recycling drop point at the Augusta Richmond County Landfill.
Qualified equipment that meets determined specifications will
Cover Memo
either be sold in the Employee Lottery or redistributed to
appropriate locations for use in Community Outreach Programs
(i.e. Recreation Department Community Centers). All other
functional equipment will be taken to the Fleet Department for
sale at auction. All data will be erased from any devices using a
DOD certified method.
Analysis:Currently there are approximately 2000+ desktop computers, 500+
laptops and tablets, 400+ MDTs, and 1500+ radios deployed by
the city. The life expectancy of a computer is 4-5 years. In some
cases, these computers, servers, printers, laptops, radios, and
MDTs are incapable of operating the software required by the
current business environment. Certain printers in operation are no
longer capable of printing documents of acceptable quality. These
items will be purchased through the state contract or through some
other means that meets current Procurement requirements.
(SWC90813-04; 99999-SPD-T20120702; 99999-SPD-
T20120501-0011; 99999-SPD-T20120702-0003; GS-35F-0195J;
S000546-044; 252-001-09-1; 250-000-09-1; 252-030-09-ACS;
SPD-0000021-0005; SWC90814-02; 252-000-09-ACS; and SWC-
90813).
Financial Impact:The approximate estimated cost for the items identified as needing
to be replaced or upgraded is $950,000.00. That includes
approximately $165,000.00 for the Office 365 migration. Funds
for these replacements are included in the Information Technology
2018 Operating and Capital Budget.
Alternatives:Leave existing devices in place. However, this will increase the
cost of replacements in future budgets and will affect other
technology related implementations, projects, and normal business
processes. Supporting and maintaining this out-of-date equipment
another year could result in unpredictable outcomes, reduced
efficiency for certain departments, and an increased risk of failure.
Recommendation:Approve the replacement of obsolete computer equipment
(laptops, computers, servers, printers, scanners, switches, routers,
VOIP phones, other telecommunication devices, radios, and
MDTs), the purchase of any required computer software or
hardware upgrades,to include the implementation of Microsoft
Office 365, and the reallocation of equipment.
Funds are Available
in the Following
Accounts:
272015410-5316220 (Desktops) 272015410-5316230 (Laptops)
272015410-5316260 (Printers) 272015410-5424210 (Servers)
272015410-5316250 (Peripherals) 272015410-5316270 (Radios)
272015410-5424220 (Software) 272015410-5316120
(Telephones) 272015410-5232111 (Telephone-Other) 101015410
Cover Memo
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
Memorandum of Agreement between United States Army Garrison and Richmond County Emergency
Manaagement Agency
Department:Emergency Management Agency
Department:Emergency Management Agency
Caption:Motion to approve the Memorandum of Agreement between the
United States Army Garrison and Richmond County Emergency
Management Agency for Land Mobile Radio (LMR)
Communications and authorize the Mayor to execute the
appropriate documents. (Approved by Public Safety Committee
March 13, 2108)
Background:This Memorandum of Agreement allows the communications
between the two agencies during emergency and non-emergency
situations. The Agreement stipulates when testing will be done to
ensure effective communications and stipulates who are point of
contacts.
Analysis:This Agreement allows testing and sets out persons of contact to
utilize effective communications between the two agencies
through the use of Land Mobile Radio. Augusta and Fort Gordon
Army Garrison will benefit from effective communications during
emergency and non-emergency situations.
Financial Impact:none
Alternatives:none
Recommendation:Approve the Memorandum of Agreement between the United
States Fort Gordon Army Garrison and Richmond County
Emergency Management Agency for Land Mobile Radio (LMR)
Communications and authorize the Mayor to execute the
appropriate documents.
Funds are Available
in the Following n/a Cover Memo
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
Motion to award RFP #17-155 Outdoor Warning Sirens to Federal Signal Corporation and to authorize
the Mayor to execute the contract
Department:Fire
Department:Fire
Caption:Motion to award RFP #17-155 Outdoor Warning Sirens to
Federal Signal Corporation and to authorize the Mayor to execute
the contract. (Approved by Public Safety Committee March 13,
2108)
Background:RFP #17-155 was for a federally-funded outdoor warning siren
system to be added to Augusta's current emergency alert system.
Augusta has been awarded a grant to fund the purchase and
installation of four (4) outdoor warning sirens. The sites for the
siren placements have already been approved by FEMA. Federal
Signal Corporation was deemed the most responsive and
responsible bidder in a competitive bidding process. The total
contract amount is $142,535.30. The grant funds must be used by
June 30, 2018.
Analysis:
Financial Impact:Grant-funded purchase
Alternatives:
Recommendation:Approve
Funds are Available
in the Following
Accounts:
Grant-funded purchase
REVIEWED AND APPROVED BY:Cover Memo
Procurement
Finance
Law
Administrator
Clerk of Commission
Cover Memo
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form
Addendum
1 Original 7
Copies Bid Bond Fee
Proposal
Mobile Communications of Athens
115 Sweetwater Drive
Headland, AL 36345
YES 53569 YES YES YES YES YES YES
Federal Signal Corporation
2645 Federal Signal Drive
University Park, IL 60484
YES 438813 YES YES YES YES YES YES
American Signal Corporation
8600 W. Bradley Road
Milwaukee, WI 53224
YES 734858 YES YES YES YES YES YES
Acoustic Technology Inc.
DBA: ATI Systems
30 Jeffries Street
East Boston, MA 02128
YES 385266 YES YES YES YES YES YES
Sirens For Cities, Inc.
PO Box 126
Jonesboro, Georgia 30237 YES 426494 YES YES YES YES NO/
Noncompliant YES
RFP Opening
RFP Item #17-155 Outdoor Warning Sirens
for Augusta, GA-Emergency Management Agency
RFP Date:Tuesday, March 21, 2017 @ 11:00 a.m.
Total Number Specifications Mailed Out: 8
Total Number Specifications Download (Demandstar): 6
Total Electronic Notifications (Demandstar): 195
Pre Proposal Telephone Conference Attendees: 10
Total packages submitted:5
Total Noncompliant: 1
Page 1 of 1
Request for Proposal
Request for Proposals will be received at this office until Tuesday March 21, 2017 @ 11:00 a.m. for furnishing:
RFP Item #17-155 Outdoor Warning Sirens for Augusta, GA – Emergency Management Agency
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
Pre Proposal Conference will be held on Friday, March 3, 2017, @ 10:00 a.m. in the Procurement Department, 535 Telfair
Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, March 7, 2017, @
5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after proposals have been opened, pending the execution of
contract with the successful vendor(s). A 10% Bid Bond is required to be submitted along with the bidders’
qualifications; a 100% performance bond and a 100% payment bond will be required for award.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 9, 16, 23, March 2, 2016
Metro Courier February 15, 2016
Mobile Communications
of Athens
115 Sweetwater Drive
Headland, AL 36345
Federal Signal Corporation
2645 Federal Signal Drive
University Park, IL 60484
American Signal
Corporation
8600 W. Bradley Road
Milwaukee, WI 53224
Acoustic Technology Inc.
DBA: ATI Systems
30 Jeffries Street
East Boston, MA 02128
Sirens For Cities, Inc.
PO Box 126
Jonesboro, Georgia 30237
A. Package submitted by the deadline Pass/Fail PASS PASS PASS PASS PASS
B. Package is complete (includes requested
information as required per this solicitation)Pass/Fail PASS PASS PASS PASS FAIL
C. Overall Quality of RFP
(concise and to-the-point) 50 41 50 42.4 45.6
1. Technical Approach 100 83 96 87 90
2. Financial Responsibility 100 95 96 96 92
3. Project Management 95 85 92.6 85 89
4. Key Personnel & Staff 90 70 89 66 84
5. Organizational Qualifications 75 64.4 71 67 70
6. Optional Interview (Potential Bonus Points)10 8 10 7 5
D. TOTAL 470 405.4 454.6 408 430 0
1. Vendor profile, project team members and local
service support. 40 34.2 37 32.4 35.8
2. Vendor’s understanding of the scope of the
project as reflected in proposal documents and
prepared responses.
40 37 38 36 38
3 Conformity to specification requirements. 30 25 27.6 24.4 26.2
4. Approach to implementation and project
management; including equipment, solutions, and
services provided by the Vendor.
50 40.8 44.2 38.4 42
5. Experience with similar installation verified by
reference checks comparable installation(s) as described
by the Vendor.
40 34.6 39 37.2 38
Total 200 171.6 185.8 168.4 180 0
Within Richmond County 10
Within CSRA 8
Within Georgia 6
Within SE United States (includes AL, TN, NC,
SC, FL) 4
All Others 2
TOTAL 10 0 0 0 0 0
Lowest Fees 10 10
Second 8 8
Third 6 6
Forth 4 4
Fifth 2
TOTAL 10 4 6 10 8 0
H. References 10 10 7 6 4 0
Total 750 632 703.4 634.8 667.6 0
Procurement Department Completion Date: 5/3/17
Internal Use Only
Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary.
Procurement DepartmentRepresentative:____Nancy Williams__________________________________________
RFP Opening
RFP Item #17-155 Outdoor Warning Sirens
for Augusta, GA-Emergency Management Agency
Evaluation Meeting Date: Monday, April 10, 2017 @ 200 p.m.
Vendors
Total (Total Possible Score 750)
Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION)
(MUST PASS FOR CONTINUED CONSIDERATION)
RANKING - First Round Elimination
Proximity to Area (Total Points 10)
F. Proximity to Area
Scope of Services (Total Points 200)
Proposer’s Overall Ability to Provide the Services (Total Points 470)
Cost/Fee Consideration
Reference(s) (Total Points 10
Submittal and Quality of RFP
D. Narrative
E. Scope of Services
G. Proximity to Area
Quality of RFP
Evaluator: Phase 2 Cumulative Date: 5/3/17
Mobile Communications
Attn: David Burke
115 Sweetwater Drive
Headland, AL 36345
Sirens for Cities, Inc
Attn: Ed Wise
P.O. Box 126
Jonesboro, GA 30237
American Signal
Attn: Steve McElroy
8600 W. Bradley Road
Milwaukee, WI 53224
Federal Signal Corp
Attn: Ben Whitley
1415 West 22nd Street Suite 1100
Oak Brook, IL 60523
Sentry Siren, Inc.
Attn: Bid Department
2812 n. 9th St.
Canton City, CO 812123
WXLINE
Attn: Bid Department
3924 North Calle Casita
Tucson, AZ 85718
Lea Rigdon
Augusta Fire Department
Kellie Irving
Compliance Office
Chief Chris James
Augusta Fire Department
Mie Lucas
EMA
RFP Item #17-155
Mailed Out February 9, 2017
RFP Item #17-155
Outdoor Warning Sirens
For EMA / FIRE
Bid Due: March 21, 2017 @ 11:00 A.M.
Commission Meeting Agenda
3/20/2018 2:00 PM
Purchase of Two Emergency Medical Care Vehicles
Department:Fire Department
Department:Fire Department
Caption:Motion to approve the purchase of two (2) Emergency Medical
Care Vehicles in the amount of $455,216.00 for two units and
authorize the Mayor to execute the contract for the purchase of
two (2) Emergency Medical Care Vehicles in the amount
of $455,216.00 for two units. (RFP 17-292) (Approved by
Public Safety Committee March 13, 2108)
Background:The Augusta Fire Department has responded to 19,041 emergency
calls in 2017. From that number of responses, 9,092 were for
emergency medical services. Currently we have two ambulances
to handle the volume of calls. By adding two more ambulances to
the fire department fleet, we can better respond to our citizens'
emergency medical needs.
Analysis:Augusta citizens would benefit by having additional ambulance
units to respond to medical emergencies.
Financial Impact:$455,216.00 for 2 units
Alternatives:none
Recommendation:Authorize the purchase of two (2) Emergency Medical Care
Vehicles in the amount of $455,216.00 for two units and authorize
the Mayor to execute the contract for the purchase of two (2)
Emergency Medical Care Vehicles in the amount of $455,216.00
for two units.
Funds are Available
in the Following
Accounts:
To be purchased from the Fire Department Fund Balance
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Request for Proposal
Request for Proposals will be received at this office until Thursday, December 7, 2017 @ 11:00 a.m. for furnishing:
RFP Item # 17-292 Two (2) Emergency Medical Ambulances for the Augusta, GA – Fire Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
A Mandatory Pre Proposal Conference will be held on Friday, November 17, 2017, @ 10:00 a.m. in the Procurement
Department, 535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, November 21, 2017,
@ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract
with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 26. November 2, 9, 16, 2017
Metro Courier November 1, 2017
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form
Addendum
1 & 2 Original 7
Copies
Fee
Proposal
Custom Trucks & Body Works, Inc.
13787 Whitehouse Road
Woodbury, GA 30293
YES 20122 YES YES YES YES YES
ETR, LLC
212 Hickman Drive
Sanford, FL 32711
YES 601860 YES YES YES YES YES
Ten-8 Fire & Safety of GA
1591 Collier Road
Forsyth, GA 31029
YES 206280 YES YES YES YES YES
RFP 17-292 Two (2) Emergency Medical Ambulances
for the Augusta, GA – Fire Department
RFP Date: Thursday, December 14, 2017 @ 11:00 a.m.
Total Number Specifications Mailed Out: 13
Total Number Specifications Download (Demandstar): 2
Total Electronic Notifications (Demandstar):42
Mandatory Pre-Proposal/ Telephone Conference Attendees: 8
Total packages submitted: 3
Total Noncompliant: 0
Page 1 of 1
Custom Trucks & Body
Works, Inc.
13787 Whitehouse Road
Woodbury, GA 30293
ETR, LLC
212 Hickman Drive
Sanford, FL 32711
Ten-8 Fire & Safety of GA
1591 Collier Road
Forsyth, GA 31029
Custom Trucks & Body
Works, Inc.
13787 Whitehouse Road
Woodbury, GA 30293
ETR, LLC
212 Hickman Drive
Sanford, FL 32711
Ten-8 Fire & Safety of GA
1591 Collier Road
Forsyth, GA 31029
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested
information as required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS
2. Qualifications & Experience (0-5)20 2 4 5 40 80 100
3. Organization & Approach (0-5)15 2 4 4 30 60 60
4. Scope of Services
• Warranty Information (3)
• Components of the ambulances (3)
• Specifications of the ambulances (3)
• Engineering & Design of the ambulances (3)
• Service & Support of the ambulances (3)
(0-5)15 2 5 5 30 75 75
5. Schedule of Work (0-5)10 4 5 3 40 50 30
0 0 0
Within Richmond County 5 10 0 0 0
Within CSRA 5 6 0 0 0
Within Georgia 5 4 4 4 16 0 16
Within SE United States (includes AL, TN, NC,
SC, FL) 5 2 2 0 4 0
All Others 5 1 0 5 0
7. References (0-5)5 3 5 5 15 25 25
13 23 22 171 299 306
8. Presentation by Team (0-5)10 5 3 0 50 30
9. Q&A Response to Panel Questions (0-5)5 5 3 0 25 15
0 0 0
Lowest Fees 5 10 5 0 50 0
Second 5 6 5 0 0 30
Third 5 4 0 0 0
Forth 5 2 0 0 0
Fifth 5 1 0 0 0
Total Phase 2 0 15 11 0 125 75
171 424 381
Evaluator: Cummulative Date: 1/10/18
Procurement DepartmentRepresentative:___Nancy Williams__________________________________________
Procurement Department Completion Date: 1/10/18
Evaluation Sheet for RFP# 17-292
Two (2) Emergency Medical Ambulances
for the Augusta, GA – Fire Department
Evaluation Meeting: Wednesday, January 10, 2017 @ 11:00 a.m.
Total (Total Possible Score 750)
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
Phase 2 (Option - Numbers 8-9)
Weighted Scores
10. Cost/Fee Proposal Consideration
(only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only)
Vendors
Ranking of 0-5 (Enter a number value between 0 and 5)
6. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
Phase 1 Total - (Total Maximum Ranking 25 -
Maximum Weighted Total Possible 375)
Phase 1
Scale 0 (Low) to 5 (High)
Commission Meeting Agenda
3/20/2018 2:00 PM
Resolution of Support Gun Legislation
Department:
Department:
Caption:Motion to approve adopting a Resolution of Support to send
to Governor Deal regarding the need for control gun laws to keep
and better protect our children from gun violence. (Approved by
Public Safety Committee March 13, 2108)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
RESOLUTION TO PETITION GOVERNOR DEAL TO
IMPLEMENT GUN CONTROL MEASURES TO
PROTECT CHILDREN FROM GUN VIOLENCE
A Resolution by the Augusta, Georgia Commission
WHEREAS, the lives of the children of the State of Georgia matter to the consolidated government of
Augusta, Georgia; and
WHEREAS, the Commission of Augusta, Georgia honors and respects the Second Amendment rights
of responsible citizens to bear arms; and
WHEREAS, the Commission of Augusta, Georgia believes that the current measures available to
protect children from gun violence are not sufficient and the lack of effective gun control measures
are putting the children of the State of Georgia in grave danger unnecessarily; and
WHEREAS, the Commission of Augusta, Georgia believes that effective gun control measures
should be implemented to protect our children from gun violence; and
NOW, THEREFORE, BE IT RESOLVED, that the Augusta, Georgia Commission petitions the
Honorable Governor Nathan Deal to implement gun control measures that effectively protect the
children of Georgia.
Approved this _______day of ____________, 2018.
___________________________
Hardie Davis, Jr.
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
Commission Meeting Agenda
3/20/2018 2:00 PM
2018 Renewal of Excess Worker's Compensation Insurance
Department:Finance - Risk Managment Division
Department:Finance - Risk Managment Division
Caption:Motion to approve Excess Workers’ Compensation Insurance
with Safety National With Statutory limits and a $750,000 Self
Insured Retention (SIR – otherwise known as the deductible) to
cover all positions for a premium of $369,658. (Approved by
Finance Committee March 13, 2018)
Background:Excess Workers Compensation coverage (a per occurrence policy)
has been purchased in the past as a measure to cap any potential
catastrophic loss against Augusta-Richmond County. Augusta’s
current SIR is $1,000,000. Stated simply each worker’s
compensation claim has the potential cost of $1,000,000 to the
government before the excess coverage policy takes effect.
Analysis:Past claim experience, current claim exposure, and potential future
cost were considered. It was determined that an SIR of $750,000
is more appropriate for our level of risk. Corvel, our Workers’
Compensation Third Party Administrator, was requested to obtain
quotes from A or A+ companies. Corvel received the following
quotes from the following companies: Safety National Casualty
XL Insurance ACE/Chubb Prosight Specialty Insurance The
following companies declined to provide an offer: Midwest
Employers Casualty Company Hartford Insurance Company PMA
Group Sompo Japan Insurance Company of America Old
Republic Risk Management
Financial Impact:Lowering the SIR from $1,000,000 to $750,000 lowers the
government’s maximum exposure by $250,000 for each claim, but
also has a higher premium . Reducing the exposure level of only
one claim would provide a significant financial return over the
increased premium amount.
Alternatives:1) Continue current level of coverage at $1,000,000 SIR with an
increased level of exposure of $250,000 per claim for premium of
Cover Memo
$304,819 or 2) Drop coverage accepting full exposure/cost for any
catastrophic job related injury.
Recommendation:Approve coverage with Safety National Casualty (lowest premium
quote) with SIR of $750,000 for all positions with Statutory Limit
for a deposit premium of $369,658.
Funds are Available
in the Following
Accounts:
621 01 5233 55.21110 WC/Risk Management
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
Amendment No. 7 to the Contract with ESG Operations, Inc. for the Operation of Water Pollution
Control Facilities.
Department:Utilities
Department:Utilities
Caption:Motion to approve Amendment No. 7 to Agreement with ESG
Operations, Inc. to establish the final budget amount for 2018.
(Approved by Engineering Services Committee March 13,
2018)
Background:On December 16, 2009, Augusta and ESG Operations, Inc. (ESG)
entered into an Agreement for Operations, Maintenance and
Management Services. The Agreement provides that ESG will
prepare an annual amendment to the Agreement, which establishes
the budget for the year. Attached is a proposed Amendment No. 7
from ESG, which sets forth a 2018 budget of $5,706,422.00,
which is unchanged from the 2017 budget. The estimated cost of
wastewater treatment services for 2018 is $5,426,422.00. We have
also included an allowance of $280,000.00 to provide for ESG
assistance with maintenance as may be needed at the water
treatment facilities and other areas within our system. The
proposed amendment includes two construction projects at the
Messerly Plant. In 2009, a major upgrade to the Messerly Plant
was completed, however, this upgrade did not include work on the
plant's solids train. We are beginning a five-year capital
improvements program to address work needed on the dewatering
facilities, digesters and south aeration basins. Because of the
profound impact this construction will have on the operation of
the plant, we believe that it is essential for ESG to manage this
construction. The budget for these two projects total $
5,201,944.00 . Also, because the proposed $11.7M capital
improvements program will be internally financed and thus
phased over a five-year period, we recommend that the next five-
year option to extend the operations contract be exercised in order
to provide continuity and accountability during this major
construction effort. The current contract term will expire on
December 31, 2019.
Cover Memo
Analysis:The proposed budget for the operation of our water pollution
control facilities maintains the projected cost of services at the
same level as the 2017 budget for this work. Attached is a copy of
the proposed 2018 budget and the proposed Amendment No. 7.
The proposed additional work will provide much-needed
improvements at our Messerly facility. Having these projects
managed by ESG allows for expedited performance of the work
and avoids conflict with plant operations during construction. The
total cost of the proposed additional work is $5,201,944.00.
Financial Impact:$5,706,422.00 for estimated annual Operation and Maintenance
cost. $5,201,944.00 for additional work as described
Alternatives:Pursue other delivery methods for the proposed additional work.
Recommendation:We recommend approval of Amendment No. 7 to the Contract
with ESG Operations, Inc. for the Operation of Water Pollution
Control Facilities.
Funds are Available
in the Following
Accounts:
506043310-5211110; 506043430-521111
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
MEMORANDUM
1
ESG Operations 2018 Budget Proposal
PREPARED FOR: Allen Saxon, AUD
PREPARED BY: Paul Tickerhoof, ESG
COPIES:
DATE: November 29, 2017
ESG has reviewed last year’s expenditures of our wastewater treatment O&M agreement in
an effort to prepare a budget for AUD’s consideration for the 2018 fiscal year. The following
table summarizes 2017’s budget and ESG’s requested 2018 budget.
2017 2018 Delta
Personnel Services $ 1,800,020 $ 1,800,020 $ -
Administrative Expenses $ 100,000 $ 100,000 $ -
Utilities $ 190,000 $ 190,000 $ -
Chemicals $ 620,000 $ 620,000 $ -
Materials & Supplies $ 120,000 $ 120,000 $ -
Vehicles & Equipment $ 115,000 $ 115,000 $ -
Outside Services $ 320,000 $ 320,000 $ -
Biosolids Management $ 1,160,000 $ 1,160,000 $ -
Maintenance & Repair $ 420,000 $ 420,000 $ -
Total Operating Budget $ 4,845,020 $ 4,845,020 $ -
Management & Admin Fee $ 581,402 $ 581,402 $ -
Contractor’s Subtotal $ 5,426,422 $ 5,426,422 $ -
Director’s Allowance $ 250,000 $ 250,000 $ -
Management & Admin Fee $ 30,000 $ 30,000 $ -
Director’s Allowance
Subtotal $ 280,000 $ 280,000 $ -
Total Budget $ 5,706,422 $ 5,706,422 $ -
ESG is recommending no increase to the budget for 2018. As such, the base agreement amount
would remain $5,760,422 annually and billed in twelve monthly installments of $480,035.16.
Should you have any questions or need further clarification contact me at 770-918-6572.
AMENDMENT NO. 7
to the
AGREEMENT Between
ESG Operations, Inc.
And
Augusta, Georgia
For
Operations, Maintenance and Management Services
This Amendment is made and entered into this 1st day of January, 2018, between AUGUSTA,
GEORGIA, by and through the Augusta-Richmond County Commission, a political subdivision of the
State of Georgia (hereinafter “Augusta”), and ESG OPERATIONS, INC., a Georgia corporation,
(hereinafter “ESG”). This is Amendment No. 7 to the Agreement dated the 16th day of December 2009,
between Augusta and ESG.
NOW THEREFORE, Augusta and ESG agree to amend the Agreement as follows:
REPLACE Article 4.1 with the following new Article:
4.1 Augusta shall pay to ESG a base fee equal to the Augusta budget shown in Appendix F. This
includes the actual cost of the Scope of Services performed by ESG plus a Management and
Administrative Fee. The base fee shall not include services which are not specifically defined by
Section 2 of this Agreement. The base fee for this Amendment shall be Five Million Ninety-Five
Thousand Twenty Dollars ($5,095,020) and the Management and Administrative Fee shall be Six
Hundred Eleven Thousand Four Hundred Two Dollars ($611,402). The base fee and the
Management and Administrative Fee shall be payable in advance in equal monthly installments
and for the seventh term of this Agreement the monthly amount shall be Four Hundred Seventy-
Five Thousand Five Hundred Thirty-Five Dollars and Sixteen Cents ($475,535.16). Said base fee
shall be for the period beginning on January 1st, 2018 and ending on December 31st, 2018.
Thereafter, the Base Fee will be negotiated as described in Article 4.2. The Management and
Administrative Fee shall increase proportionally with the base fee adjustments described in
Articles 4.2 and 4.4.
REPLACE Article 7.1 with the following new Article:
7.1 The Agreement is extended for an additional five year term which shall commence January 1,
2020 and end on December 31, 2024. Thereafter, this Agreement may be renewed by Augusta for
successive five (5) year terms subject to the mutual agreement of the parties to the terms and
conditions of such renewal.
REPLACE Appendix F with the following new Appendix F.
DELETE Appendix I in its entirety.
ADD Appendix L and M.
All other terms and conditions remain in effect in accordance with the Agreement referenced in this
Amendment.
Both parties indicate their approval of this Amendment by signature below.
Authorized signatures:
ESG OPERATIONS, INC.
By: ________________________________
John Clay Sykes, PE, Principal
By: ________________________________
Daniel E. Groselle, Jr., PE, Principal
Date: _____________________________
AUGUSTA, GEORGIA
By: ________________________________
Hardie Davis, Jr.
Mayor
Date: _____________________________
ATTEST: ___________________________
Clerk of Commission
Date: _____________________________
Appendix F
2018 Project Budget and Staffing Plan
Project Budget
PERSONNEL SERVICES $ 1,800,020.00
ADMINISTRATIVE EXPENSES $ 100,000.00
UTILITIES $ 190,000.00
CHEMICALS $ 620,000.00
MATERIALS & SUPPLIES $ 120,000.00
VEHICLES & EQUIPMENT $ 115,000.00
OUTSIDE SERVICES $ 320,000.00
BIOSOLIDS MANAGEMENT $ 1,160,000.00
MAINTENANCE & REPAIR $ 420,000.00
TOTAL OPERATING BUDGET $4,845,020.00
MANAGEMENT & ADMINISTRATIVE FEE
(12%) 581,402.00
CONTRACTOR’S SUBTOTAL $ 5,426,422.00
DIRECTOR’S ALLOWANCE $ 250,000.00
MANAGEMENT & ADMINISTRATIVE FEE
(12%) 30,000.00
DIRECTOR’S ALLOWANCE SUBTOTAL 280,000.00
TOTAL 2018 BUDGET $ 5,706,422.00
Appendix F (Continued)
2018 Project Budget and Staffing Plan
Project Staffing Plan
Budgeted Position Budgeted Number
Project Director 1
Assistant Project Manager 1
Operations Manager 1
Lab/SSES Manager 1
Maintenance Manager 1
Land Application Manager 1
Operators 10
Lab Analysts 2
IPP Technicians 2
Mechanics 5
Maintenance Support 3
Administrative 1
Education Specialist 2
Appendix L –
JB Messerly Digester 1 Rehabilitation
The JB Messerly WPCP’s Digester 1 is in need of repair. ESG proposes to install a new lid, mix pump and
jet mix nozzles, sludge heater and recirculation pump consistent with proposal dated January 2, 2018. The
estimated costs are as follows:
Summary of Cost Estimate
Item Description Cost
1 Digester Mixing $ 142,000
2 Digester Lid $ 894,000
3 Digester Piping and Misc. $ 90,150
4 Sludge Heater and Recirculation $ 313,500
5 Digester Walls $ 317,000
Subtotal $ 1,756,650
6 Tax $ 99,596
7 Design $ 131,749
8 Contingency $ 263,498
Sub-Total $ 2,251,493
10 Mark Up $ 190,776
Total $ 2,442,269
ESG’s cost estimate is Two Million Four Hundred Forty-Two Thousand Two Hundred Sixty-Nine dollars
(2,442,269) inclusive of a nine percent markup. ESG will invoice Augusta monthly based on the actual cost
incurred for this work.
Appendix M –
JB Messerly Dewatering Rehabilitation
The JB Messerly WPCP’s dewatering equipment has reached the end of its useful service life. ESG is
proposing to remove the existing equipment, install three new 2M belt filter presses and control system, one
sludge feed pump and associated piping, construct a building around the equipment, replace the sludge
conveyor system and enhance the polymer feed system consistent with proposal dated January 2, 2018. The
estimated costs are as follows:
Summary of Costs Estimate
Item Description Cost
1 Belt Filter Press Installation $ 1,420,550
2 Building $ 375,000
3 Sludge Conveyance $ 177,500
4 Polymer Feed $ 31,000
Subtotal $ 2,004,050
6 Tax $ 133,000
7 Design $ 135,000
8 Contingency $ 274,382
Sub-Total $ 2,546,432
10 Mark Up $ 213,243
Total $ 2,759,675
ESG’s cost estimate is Two Million Seven Hundred Fifty-Nine Thousand Six Hundred Seventy-Five dollars
(2,759,675) inclusive of a nine percent markup. ESG will invoice Augusta monthly based on the actual cost
incurred for this work.
Commission Meeting Agenda
3/20/2018 2:00 PM
Demolition Inmate Crew
Department:
Department:
Caption:Motion to approve establishing a subcommittee consisting of
Commissioner Hasan, Administrator's Office, Code Enforcement,
the Warden and Environmental Services to develop a strategy
using a Demolition Inmate Work Crew to assist/augment the
current demolition activities of unsafe and uninhabitable houses
throughout the city. (Approved by Engineering Services
Committee March 13, 2018)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
REGULAR MEETING COMMISSION CHAMBERS
December 5,2000
Augusta Richmond county commission convened at 2:04 p.m., Tuesday,
December 5,2000, the Honorable Bob Young, Mayor, presiding.
PRESENT: Hons. Colclough, J. Brigham, Mays, Kuhlke, H. Brigham,
Shepard, Cheek and Bridges, members of Augusta Richmond County Commission.
ABSENT: Hons. Beard and Williams, members of Augusta Richmond
County Commission.
Also present were Jim Wall, Attorney; Walter Hornsby, Interim
Administrator; and Lena Bonner, Clerk of Commission.
The Invocation was given by the Reverend Matthews.
The Pledge of Allegiance was recited.
DELEGATION:
Mr. Joe Scott
Richmond County Board of Education
Student Council Members
Mr. Mayor: Delegation is Mr. Joe Scott, with the Richmond County Board of
Education, and you have some student council members here with you today. Do you
want to introduce your group, and then the Clerk will read a proclamation and Mr. Henry
Brigham will have a presentation.
Mr. Scott: Yes. Mr. Mayor and County Commissioners, December 4 through 8 is
Human Relations Week. Our theme this year is "Understanding Diversity in the New
Millennium," and we brought all of these student council members here from Richmond
County and the high schools will receive the one from the county, the middle schools will
receive -- [inaudible] will receive the one from the Senate Majority Leader.
Mr. Mayor: Madame Clerk, if you would read the proclamation. Mr. Scott, if
you would come back to the podium, or if you have council representatives who will join
you, Mr. Henry Brigham will present you with a proclamation. Madame Clerk?
Clerk: In recognition of Human Relations Week, Whereas Richmond County
Association of Middle and High School Student Councils are the outstanding leadership
organizations in Richmond County, and
t:
4
Clerk ltem 4 needs to be deleted and taken up at the December 19 meeting.
Mr. Mayor: Is there any objection to adding any or all of these items? None
heard, so these items will be added to the agenda. That brings us to our consent agenda,
Madame Clerk.
Clerk: Our consent agenda, items l-16.
FINANCE:1. Motion to approve Walter Hornsby and Keven Mack as the authorized
signatures on the HND bank accounts and substitute Walter Hornsby for
Randy Oliver on all other city bank accounts. (Approved by Finance
Committee November 27, 2000)2. Motion to approve counter-offer to acquire property identified as Tax Map
37-3, Parcel 106 for $ii78,000. (Approved by Finance Committee November
27,2000)
ADMINISTRATIVI SERVICES :3. Motion to approve continuing commercial property insurance through
Chubb. (Approved by Administrative Committee November 27,2000)4. Motion to approve 2001 Holiday Schedule. (Approved by Administrative
Committee November 27, 2000)
Pulled from consent agenda.
Motion to approve revised procedure (Option III Joint effort with License &
Inspection, Public Works and RCCI, adds two new staff positions, and
utilizes an inmate crew. (Approved by Administrative Committee November
27,2000)
Motion to approve source of funding and an Ordinance providing for the
demolition of certain unsafe and uninhabitable properties in the Sand Hills
Neighborhood: 2508 Porter Street (District 1, Super District 9); Bethlehem
Neighborhood: 1123 Davidson Lane, 1049-1051 Gregg Street (District 2,
Super District 9); East Augusta Neighborhood: New Savannah Road (Map
73, Parcel 23) (District 1, Super District 9) and waive 2"d reading provided.
(Approved by Administrative Committee November 27,2000)
7.
ENGINEERING SERVICES:8. Motion to approve purchase of property for the purpose of a right-of-way
from Sylvester Mura Bailey, Sr. (Tax Map 110-3, Parcel 220.1) for the
amount of $61315. (Approved by Engineering Services Committee November
27,2000\9. Motion to approve payment of invoice in the amount of $521896.00 from
Cummins South, Inc. for hydraulic transmission and additional work while
furnishing and installing new diesel engine and related equipment at the Raw
Water Pumping Station. (Funded by Account No. 507043410-
5425110 189 644260-5425110) (Approved by En gineerin g Services Committee
November 27,2OOO)
5
10. Motion to approve Co-Location Lease Agreement with Gold Cross
Emergency Medical Services for VHF Radio Tower Antenna to be located on
the catwalk of the Tower. (Approved by Engineering Services Committee
November 27r20AA)11. Motion to approve option to acquire L right-of-way from Cokesbury
Methodist Church (Tax Map 110-3, Parcel 187) for the sum of $2,357.
(Approved by Engineering Services Committee November 27,2000)12. Motion to approve the Deeds of Dedication, Maintenance Agreements and
Road Resolution submitted by the Engineering and Utilities Departments -Barsim Road. (Approved by Engineering Services Committee November 27,
2000)13. Motion to approve the Deeds of Dedication, Maintenance Agreements and
Road Resolutions submitted by the Engineering and Utilities I)epartments -Dogwood Estates, Section 2. (Approved by Engineering Services Committee
November 27,2A00)14. Motion to approve to award bids for the purchase of street light poles and
fixtures to the low bidder, Electrical Equipment Company, in the amount of
S1171108.00, subject to approval of product samples. Funds are available in
Account Number 27 l-04-1610-54. 14410. (Approved by Engineering Seruices
Committee November 27, 2000)
PUBLIC SAFETY:15. Motion to approve the attached quote from Motorola for Mobile Data
Terminals to be installed in the Marchal's Department vehicles. (Approved
by Public Safety Services Committee November 27,2000)
PUBLIC SERYICES:16. Motion to lease 2.89 acres at Wood Street Park to Augusta Rugby Club for
construction of a multipurpose athletic field. (Approved by Public Seruices
Committee Novembe r 27, 2000)
Mr. Mayor: Do we have anyone here to speak on any of these items on our
consent agenda today? No hands are up. Gentlemen, what's your pleasure with respect
to the consent agenda?
Mr. Bridges: Mr. Mayor, could we pull number 5, please. I'd like to hear
arguments on that.
Mr. Mayor: Okay. Pull any others? Do we have a motion to approve the consent
agenda, then?
Mr. Cheek: I so move.
Mr. Shepard: Second.
6
Mr. Mayor: Any discussion? All in favor of approving the consent agenda minus
item number 5, please vote aye.
Clerk: Mr. Mayor, as a matter of record, I'd like to state that Commissioner
Marion Beard and Lee Beard are out of the city today attending the National League of
Cities Conference, and Commissioner Mays is on his way.
Mr. Mays out.
Motion carries 7-0. [Items 1-4,6-161
Mr. Mayor: We'll take up item 5 now, Mr. Bridges.
Clerk:
5. Motion to approve the increased salary range of $801000 - $115,000 for
Airport Director's position.
Mr. Bridges: Mr. Mayor, this is quite jump, something like 35Yo in salary from
where it's at now. My concern is we're talking about paying an administrator for the
whole government $125,000 and an airport director, which in my mind is a department
head, $115,000. I was just concerned that the justification for an increase of that size.
Mr. Mayor: Is there anyone here from the Airport Commission who wishes to
speak to this? Mr. Smith, if you'd come up. If you'll just give us your name and address
for the record, please.
Mr. Smith: My name is Ernie Smith. 253 Greene Street, Augusta, Georgia. I'm
on the Aviation Commission, and with respect to the raise from $80,000 to $115,000, the
necessity is such that the only way we can possibly get a tried and true director to run this
economic engine, we have to be available to pay them for that. The director for aviation
at Savannah and Columbia said that we could them at the present salary that we had, and
as you can see, the growth that they're expanding and exploding with in Savannah and
Columbia necessitates that. In order to get a leader that has the acumen necessary to run
an economic engine of this magnitude, we have to have someone with experience, and
the only way we're going to be able to competitively get someone with that experience is
to pay them basically what they're worth, and that's why we sought to get a raise to that
level to attrad. someone of that acumen and that type of [inaudible].
Mr. Bridges: Mr. Smith, the funding for this comes out of the airport funds?
Basically the city is giving you permission, has to give you permission to increase it, but
it's not affecting the General funds; is that correct, Walter?
Mr. Hornsby: That's correct.
Mr. Bridges: Okay.
ADMIM STRATTVE SERVICES
COMMITTEE
COMMITTEE ROOM - November 27,2000
2:00 P. M.
PRESENT: Hons. Bob Yorurg, Mayor; H. Brigbao, chairman; Beard and cheek,
members; Jim wdl, Attomey; wdtff Hornsby,Intedm Administrator; Rob Sherman,
License & Inspections Director; Sandy wright, Risk lvlanagement Drpt.; Michacl
Cheenc, Asst Com. of P.W. - Operatioos Division; Keven Maclq HI{D Director; Teresa
Smitb Prrblic Works Director; Brenda Byrd-Pelaea Interim Humarr Resources Director;
Robert Leverett, Wardeq RCCI; Lena Bonner, clerk of Commission and Nancy
Morawski, Deputy Clerk of Comrnission.
ABSENT: Hon. Kuhlke, Co-Chairman.
Also Presenr Stacey Eidson of The Metopolitan Spiriq Heidi Coryell of The
Augusta Chronicle and Hons. Williams, Bridges aad Colclo,gh, Comrnissioners.
The Clerk We have a request to delete Item 6 from the agenda.
Mr. Beard: I so move.
Mr. Chairman: Second.
Motion adopted unanimously.
A requcst to apprcve 200I Holiday Schcdule, was read.
Mr. Beard: I so move.
Mr. Cheek: Second.
Motion adopted unanimously.
A rcquert to approve continuing commercial prgperty ingurance through
Chubb, wes read.
Mr. Beard: I so move.
Mr. Cheek: I second it.
Motion adopted unanimously.
The Committee nert considered increasing the salary range for Air?ort
Director's position. .i
At this time Mr. Ed Mclntyre and Mr. Whihey O'Keefe appeared before the
Cornmittee requesting that the sdary range for the position be set at $80,000 to Sl 15,000.
Mr. Beard: I move it be approved.
hdr. Cheek: Second.
Motion adopted unanimously.
/{ 4request to approve rwised procedurc for the dcmolition of uninhabitablc,
unsafe houses/gtructures, was read.
Ms. Smith made a short presentation outlining the variou options regarding costs
and utilization of personnel to accomplish the demolition of unsafe-houses/strucffies.
Afrer a discussion of the mafier, Mr. Beard: I move that we approve Option 3.
[Option 3 accomplishes demolition activities as a joint effort with License &
lnspection, Public Works aud RCCI, adds 2 new staffpositions, and utilizes
an inmate crewl
Mr. Cheek: I second that.
Motion adopted unanimously.
A request to approve source of ftrnding and an Ordinance providing for the
demolition of certain unsafe and uninhabitable properties in the Sand lilills
Neighborhood: 2508 Porter Strcet @istrict l, Super District 9); Bethlehem
Neighborhood: 1123 Davidson Lane, 1049-105r Gregg Street @istrict 2, Super
District 9); East Augusta Neighborhood: New. Savannah Road (Map 73, Parcel 23)
@istrict l, Super District 9) and waive 2nd rcading, was read.
Mr. Sherman: These will go into the list of those you have approved and are not
yet fiuded.
Mr. Beard: I move it be approved.
Mr. Cheek: Second.
Motion adopted uranimor:sly.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
NWM
l ADMIM STRATTVTE SERVICES
AGEI{DA
COMMTTEE ROOM -November 27,2000
2:00 P. M.
l- Approve contiouing cornmercial property i*urarce through chubb.
2.
3.
4.
5.
Approve 2001 Holiday Schedule.
consideration to increase salary range for Airport Director,s position.
lnn r." revised procedure for the demolition of unintrabitable, unsafehouses/structures.
Approve sourc€ of firnding and an ffiinauce providing for the demolition ofcertaia unsafe and uninhabitabl: properties h the sandrrus Neighborhood: 250g
longl Street @istrict l, super Disrict 9); Bethlehem Neighborhood: I123Davidson Lane, 1049-1051 Greeg streeigoisrict 2, SupelDistrict 9); EastAugusaNeighborhood: New savannah Road (Mai z3lparcet zl) (iiisrict t,Super District 9) and waive 2nd read.ing 5 - r - -
Approve term of secltr ageq on rcar property assisted with communityDevelopment Block crrant firnds to one year foi each $s,000 of assistancep,rovided.
6.
l
li
\
I
Public \Morks and Engineering Department
Teresa C. Smith, P.E., Director
AGEIYDA ITEM
TO: HONORABLE BOB YOUNG, MAYOR
MEMBERS OF COMMISSION
I{ENRY BRIGHAM, CHAIRMAN, ADMIMSTRATME SERVICES COMMITTEE
WALTER HORNSBY, INTERM ADMIMSTRATOR
0FROM: *\u renrsA c. SMITH, p.E., DIRECTOR, PIIBLIC WORKS AND ENGINEERING DEPARTMENT
- ROBERT LEVERETT, WARDEN, RCCI
aivo RoBERT SHERMAN, DTRECToR
LICENSE AND INSPECTION DEPARTMENT
DATE: NOVEMBER 20, 2000. NOVEMBER 27, 2OOO ADMINISTRATME SERVICES COMMITTEE MEETING
SIIBJECT: DEMOLITION OF UNINHABITABLE, UNSAFE HOUSES/STRUCTI,RES
FILE REFERENCE: 00-006(D)
CAPTION: APPROVE REVISED PROCEDURE FOR TIIE DEMOLITION OF
UNINHABITABLE, UNSAI'E HOUSES/STRUCTURES.
BACKGROUIID:
Presently, Richmond County contracts with vendors for the dernolition of
houses/sEuctures identifies as uninhabitable and/or unsafe. Currently, funds
are not available to support the number of demolitions that need to be
addressed in a timely manner. The License and Inspection Departrnent has
contracted with vendors for the demolition of 26 strrctures this year, at a costof $75,956. To date, an additiornl 26 units have been approved for
demolition, yet no additional funding is available to perforrr tnis activity.
1815 Marvin GrifEn Road
Augusta, Ceorgia 30906
(706) 79Gs040 Fax 006) 79fts04s
AGENDA ITEM
N-OVEMBER 2A,2O0O
PAGE TWO
-a '
^l,xlr,ysrs,
FINAI\ICIAL
IMPACT:
The Public Works and Engineering Deparment, Mainte,nance
Section, has equipment that can be utilized for demolitions and
hauling off materials to be disposed of at the Landfill.
Several Options were considered. Detailed information on
each option is attached to the Agenda Item. In sr.rmmary, they
are as follows:
OPIIQN 1 - Continue demolition activities as currently
performed with the responsibility remaining solely within the
License and Inspection Departrnent utilizing contractors to
perforrn the actual demolition activity.
EIP!L2- - Accomplish demolition activities as a joint
ef[ort with License and lnspections, Public Works, and RCCI
utilizing new staff for administrative support, security, to drive
the tnrcks and to operate the equipment and using inmates for
the manual labor tasks.
OPI'IONE- Accomplish demolition activities as a joint effort
with License and Inspections, Public Works, and RCCI
utilizing new staff for adminishative support, security, and
using inmates to drive the trucks, to operate the equipment and
for the manual labor tasks.
agUAN 4 - Continue demolition activities as curently
performed with the responsibility remaining solely within the
License and Inspections Deparfinent utilizing contactor
services but instead of lump sum contracts, setting up to
perform demolition rmder a task orders contract. This type of
contracting would guarantee that a minimum number of
structures are demolished per year. The work would be
performed as a task order based on square footage for work to
be performed.
OPTION 1
OPTION 2
OPTION 3
OPTION 4
No additional funds required
An additional $82,000 needed for a total of
$182,000 requireil to support this option
An additional $10,000 needed for a total of
$110,000 required to support this option
Funding requirements to support this option
are not known at this time, but may be
limited to existing available funds
AGENDA ITEM
NO\aEMBER 20,2000
PAGE THREE
ALTERNATTVES:Approve one of the options presented above.
Do not approve and continue to perform demolitions
utili?ing curre,rt process and procedures.
RECOMMENDATION: STAFF RECOMMEI\IDATION WOULD DEPEIID t PON
TEE, COMNIISSIONS' PRIMARY OBJECTIVE IN
REVISING TEE CI'RRENT PROCESS AND AIY
ANALYSIS OF THE LIIVIITATIONS IMPOSED.
DEP FT.]I[DS ARE AYAILABLE IN
THE FOLLOWING ACCOUNTS:
5<c, tbat.)
1)
2)
:BffirRAroR.a& /, lJf, FrNA.rcE:
TCS/wj
Attachment
Cc: Mike Greene
Lon Morrey
Jim Wall
Sandy Wright
Agenda File
Main File
@oaco/)
TA. ptop.sq ?eot fo,$cr tilcu<oes
tl*,ooo 8* 4-."rftat) .
D emolition o f Uninhabitable, unsafe houses/structures,i
BACKGROUNiD
Representatives from the Public Works, License and Inspection Deparhe,nts and the
Augusta Richmond Cormty Correctional Institute met todiscuss options forperforming the
dernolition of uninhabitable or rmsafe houseVstnrcfires. This meeting wiui prompted by &e
requirerrent of the Administrative Services Committee to resubmit the Agendaltem
previously prepared to address demolitions with in-house forces.
Upon reviewing the Agenda Item, dated August 31, 2000, the collective discussion revolved
around the issues associated with the proposal that were not addressed or required
clarification. In doing so, the following assumptions need to be presented:
1. The anticipated minimuur number of demolitions per year is 25.
2. Maximum demolitions that can be performed per year by staffis approximately 40.
3. Approximately 85% of the houses demolished require asbestos abatemsnt.
4. Approximately $100,000 is budgeted annually to perform demolition
During the discussions there were several scenarios considered, each of which would satisff
the goal of completing demolitions, however each scenario had specific pros and cons as well
as limitations. Therefore several options have been developed with the appropriate
assumptions and support information. These options are presented below:
oPuqN_l
Continue demolition activities as currently performed with the responsibility remaining
solely within the License and Inspection Department utilizing contractor services.
. Approximately 25 houses are demolished annuallyo The average cost of demolition is $3,500 per strrctureo Al1 preparation, oversight and implementation activities are performed by the Difector of
the License and Inspection Department
o The number of houses that can be demolished is limited by the fuuds budgeted to be used
for title searches, asbestos surveys and abatement, and actual demolition
No additional funds are required to support this option at the current activity level.
Page I of4
qIIQN 2
Accomplish demolition activities as a joint effort with License and Inspection, Public Works,
and RCCI adding 5 new staff positions and utili"i"g an inmate cre\tr.
o License and Inspection would continue to be responsible for overall manageme,nt of the
program and all preliminary requirements associated with condemning the stnrctureo License and Inspection would continue to be responsible for the title search, asbestos
survey and abatemento After completion of asbestos abate,ment, a request would be given to Public Works to
issue a work order for demolition of the stnrcture(s)o Public Works staffand the inm2lss would perfonn the demolition and provide a rqlort
back to License and Inspection upon sompletiono License and Inspection would process for fees, as appropriate
It is estimated that as many as 35 to 45 houses can be demolished each year depending on
weather. However, this option calls for the hiring of staffto administer the program, operate
the equipment and drive the tmcks, as well as a Correctional Officer to oversee ft19 inmates
provided by RCCI for the manual labor part of the effort. The table below identifies the
needs and firnding requirements to support this option.
Reouirement _ Cost/]reart Funding Source
Title search, asbestos survey & abatemenf $48,000 General Fund - Annual
I - Secretary I 3A $31,000 General Fund - Annual
I - Heavy Equipment Operatot'B $25,900 General Fund - Annual
2 - Truck Drivers3B $46,800 General Fund - Annual
I - Correctional Office/B $31,000 General Fund - Annual
1- Van & Trailer (new)a $25,000 General Frurd
Cost pcr year inctudes bcnelits
Cost incurred to support thc title scarch, asbestos survcy and asbcstos abatsnEnt is estimated at aproximarcly
$ I ,200 per sructure. This cost is based on an average of 40 stsucturcs pcr ycar.
Reprcsen6 new errployees to b€ hired by A.) Licensc and Inspections utd B.) Public Works
Represents one time capital expenditurc
Total one time capital expense is $25,000. The total annual funding requirernent is $182,000.
If the $100,000 included in the License and Inspection Budget for this activities is continue4
an additional 582,000 would be required to support this option.
l.
z.
3.
4.
Page 2 of4
i-
OPTION 3
Accomplish demolition activities as a joint effort with License and Inspection, Public Works,
and RCCI, and adding 2 new staffpositions and utilizing an inmate crew
o License and Inspection would continue to be responsible for overall manageme,nt ofthe
program and all preliminary requirements associated with condemning the stnrctureo License and Inspection would continue to be responsible for the title search, asbestos
survey and abatemento After completion of asbestos abatement, a request would be given to Public Works to
issue a work order for demolition of the stnrcture(s)o Public Works staff and the inmates would perform the demolition and provide a report
back to ticense and Inspection upon completiono License and Inspection would process for fees as appropriate
It is estimated that approximately 30 houses can be demolished each year depending on
weather. However, this option calls for the hiring of staffto administer the program, and a
Correctional OfEcer to oversee the inmates provided by RCCI for the manual labor part of
the effort and to operate the equipment and drive the tnrcks. This option would be less
efficient than option 2 as the inmates operating the equipment and driving the tnrcks have to
remain together at all times for security reasons. In addition, the success of a full crew will
be dependent upon the availability of inmates that meet the training and licensing
requirements. The table below identifies the needs and funding require,ments to support this
CosU]rearl Funding Source
$48,000 General Fund - Annual
$31,000 General Frurd-Annual
$31,000 General Fund - AmualN/A N/AN/A N/A
51,500 Public Works budget
Cost per year includes bencfits
Cost incurred to support the titlc search, asbcstos survcy and asbestos abaterrpnt is estimated at approximately
$ I 200 pcr smcnre. This cost is based on an avcrage of 40 structurcs pcr ycar.
Rep,resents new enrployees to bc hircd by A.) Liccnse and Inspections and B.) Public Work
Represerts one time capial expcnditurc (A spare van provided by RCCI would be utilized)
Equipmcnt will be opcratcd by inmates that have the necessary raining and meeting licensing requirernents
Total one time capital expense is $1,500 and will be funded by Public Works. The total
annual funding requirement is $110,000. If the $100,000 included in the License aird
lnspection Budget for this activities is continued, an additional $10,000 would be required to
support this option. i
option.
Requirement
Title search, asbestos survey & abatemenf
1 -SecretaryI3A
1 - Correctional Officer3B
I - Heavy Equipment Operators
2 - Truck Driverss
1- Trailer (new)a
I.)
3.
4.
5.
Page 3 of4
OPTION 4
Continue demolition activities as cr:rrently performed with the responsibility remaining
solely within the License and Inspection Departuent utilizing contractor services but instead
of lump sum contracts, setting up to perform de,molition under a task orders contrast. This
tlpe of contracting would guarantee that a minimum number of stnrctures be demolished (in
square feet). The work would be performed as a task order based oE sqrure footage or work
to be perfonned.
o The number of houses demolished would depend on the cost per square footo Al1 preparation, oversight and implernentation activities are performed by the License
and Inspection Departuento The nurnber of houses that can be demolished is limited by the funds budgeted to be used
for title searches, asbestos surveys and abatement, and acfual demolition
Information on funding requirements to support this option is not available. Additional time
is needed to gather data on task order contracting and to obtain costs per sqrure foot from
interested contractors. However, it is potentially a viable option to more effective utilize the
funds budgeted on an as needed basis in lieu of waiting to award one large contact for
demolition.
SUMMARY
(Note: The Title searcb, asbestos survey and abatement rsmain the same on all options. Should efEciencies be
realized, this allows for additional activities in these areas to be funded-)
OPTION 1 OPTION 2 OPTION 3 OPTION 4
Title search, asbestos
survey & abatement
Incl. in
contract cost
$48,000 $48,000 Incl. in
contract cost
I - Secretary I NA $31,000 $31,000 NA
I - Heavy Equipment
Ooerator
NA $25,900 NA NA
2 - Truck Drivers NA $46,800 NA NA
I - Correctional Officer NA s31.000 $31.000 NA
I - Van & Trailer (new)NA $25,000 $1,500
(To be tunded bv PW)
NA
Contact for Demolitions $100.000 $0 $0 s100.000
No. structures per year 25 40 30 As funds
allow
Total fundins reouired $100.000 $182,000 s110.000 s100.000
Additional funds reo'd $0 s82.000 $10.000 $0
Constraints Funding Weather &
staffing needs
Weather & availability of
inmafe5 with required
62ining and licensine
Funding
iEUAC for 40 units/year $140,000 $182,000 s110,000 Data not
available.rEquivalent Unifomr Annual Cost
Page 4 of4
ANIMAL CONTROL CENTER (BARN, FENCE)
REPAIRED CAGES (TO INCLUDE WELDING) AT ANIMAL CONTROL CENTER
NEW CAGES CONSTRUCTED BY INMATES (ANIMAL CONTROL)
ENTIRE BUILDING (AUGUSTA PRINT SHOP)
DECK (WELLNESS CENTER)
SHEETROCK AND PAINTING (PROBATION’S OFFICE)
SHEETROCK, DROP CEILING, DRYWALL (CENTRAL SERVICES DEPARTMENT)
HENRY BRIGHAM (PORCH AREA- FROM THE GROUND UP)
ADDITIONAL CONSTRUCTION PROJECTS COMPLETED BY INMATES IN (2017)
Department Job Description
Central Services Replaced plywood on top of Paint Shop
Maxwell Library Repaired leaking roof
Carrie Mays Center Replaced ceiling tile inside building
Westview Replaced overhead doors on the front of the office building
Newman Tennis Center Replaced gate to tennis court and repaired stops
Diamond Lakes Installed pictures inside gym
Harris House Repaired front porch of the building facing Broad Street and
shingles
Lock and Dam Completed repairs on walk ramp
Dyess Park Repaired wall on the back of the building
Record Retention Repaired garage doors
Brookfield Park Repaired water park
Augusta Fire Department Repaired window inside shop area
Old Government House Repaired ceiling tiles inside the common area
Marshal Department Painted the inside of building
Old Government House Replaced ceiling tiles inside common area
Hickman Park Worked and repaired the top of the building
Old Bellsouth Building Installed money draws in the front of the building
Commission Meeting Agenda
3/20/2018 2:00 PM
Goodrich Street Raw Water Pumping Station-Construction
Department:Utilities
Department:Utilities
Caption:Motion to approve change order #2 for construction of the
Goodrich Raw Water Pumping Station (RWPS) in the amount of
$479,099.17. (Approved by Engineering Services Committee
March 13, 2018)
Background:The project being constructed at the RWPS includes the
installation of a new turbine, gearbox and pump (Unit 9) capable
of pumping 50 Mgal /d, a new gearbox and pump for Unit 1, and
a new operations building; the bid amount for the original project
was $9,626,000 and the Commission approved change order #1
for $1,222,307. Change order #2 is necessary because of
unforeseen conditions related to the location of the fish bypass
pipe, fill/soil conditions, additional electrical components, and
unforeseen conditions rel a ted to the installation of #1 pump and
gearbox. These issues contributed to project delays.
Analysis:These issues significantly increased the cost and contract time of
the project. Our design engineer closely monitored the work of
Ruby-Collins, so that only allowable costs are included in change
order #2. This amount is approximately $200,000 less than their
original request.
Financial Impact:Funding in the amount of $479,099.17 is available from accounts:
514043410-5425110/80413009-5425110.
Alternatives:No viable alternative
Recommendation:We recommend approval of Change Order #2 in the amount of
$479,099.17 and an increase in contract time of 195 days.
Funds are Available
in the Following Funding in the amount of $479,099.17 is available from accounts:
Cover Memo
Accounts:514043410-5425110/80413009-5425110.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
ZIMMERMAN, EVANS & LEOPOLD, INC.
706-724-5627 | Fax 706-724-5789 | 435 Telfair Street | Augusta, GA 30901
zelengineers.com
February 2, 2018
Mr. Tom Wiedmeier, P. E. Director
Augusta Utilities Department
Augusta, GA. 30901 VIA ELECTRONIC COMMUNICATION
RE: Change Order Request No. 2 from Ruby Collins for work at GSRWPS. Our
Recommendation for Approval
Dear Mr. Wiedmeier:
We have received the attached modified request for Change Order No 2 to the
Construction Contract Augusta has with Ruby-Collins, Inc. General Contractor.
Originally, the most unclear issue was the Contractor’s request for “extended overhead”.
The contract does not define “extended overhead”. The Contractor’s claims costs based
on “extended overhead”. While some of the costs included by the Contractor in his
schedule of Extended Overhead are items defined as “costs” under the Contract, some
were not directly allowable. (See Article 11- CHANGE OF CONTRACT PRICE, Attached
to electronic communication of November 10, 2017, highlighted)
Under Article 11.2, we have chosen to allow more time for the Contractor to provide
more accurate data in support of its claim. The language does allow for direct, indirect,
and consequential amounts. Considering consequential costs, we are convinced that
these too are legitimate costs. The General Conditions define what costs are recoverable
by the Contractor. The procedures for evaluating the claim are as listed in Article 11.3.
Considerable attention has been paid to the Contractor’s argument for compensation for
costs due to the various lacks of efficiencies in the execution of the work. These were
due to an inordinate amount of delays encountered since the contract Award.
February 2, 2018 Page 2
0302-02 Ruby Collins Final Request for Change Order No. 2 - Engineers Recommendation.docx
In accordance with specific contract language it is our judgment that compensation is
due for the delays (not caused by the Contractor) and costs that Ruby Collins has
incurred due to these delays. Ruby Collins makes a powerful case that costs, due to the
inability to proceed, are legitimate in the context of your contract. Consequently, this
category of cost (extended overhead) is fair, reasonable and payable at our determined
cost of $1,717.49/day.
Article 11.3.4 (LUMP SUM PRICING): commands that the amount of increase or
decrease in the lump sum price shall be established by mutual agreement of the parties.
Given an inability to establish the increase by mutual agreement, “a reasonable price
shall be established by OWNER in accordance with Article 11.4 and Article 11.5.”
Article 11.4 defines “Cost of the Work” as: a) payroll costs; costs of all material and
equipment; Payments to Subcontractors for work; Costs of special consultants; and
supplemental costs, including transportation, travel, and subsistence expenses
connected to the work; rentals of equipment; taxes; losses and damages not
compensated by insurance; costs of utilities, sanitary facilities; minor expenses and
costs of premiums for additional Bonds and insurance required.
Article11.5 Defines what Cost of the Work shall NOT include: Administrative costs (as
defined): Expenses for offices other that the on Site office; Contractor’s capital expenses;
Costs of Premiums for Bonds and insurance except per Article 11.4.5.9; Costs due to
contractor’s negligence; Other overhead or general expense of any kind.
We have reviewed their request in detail and provide this evaluation and
recommendation:
February 2, 2018 Page 3
0302-02 Ruby Collins Final Request for Change Order No. 2 - Engineers Recommendation.docx
Pipe Modifications regarding Fish Pipe: We concur that this issue is covered by
Article 4.3.2. Physical Conditions-Underground Facilities. The Contractor presented
costs of $63,612.40. ZEL recommends approval.
Imported Fill Material. Site available fill material had been exhausted. The
Contractor presents a supported and reasonable cost adjustment of $91,256.00 for
the imported fill material. ZEL recommends approval.
Electrical Additions. We have reviewed the applicability of the charges based on
ZEL’s initial response to RFI 21 and 23: Communication with the contractor
requiring operable and functional systems for the flood gate and intake gate systems
as well as the operation of the equipment the Contractor provided in his contract
execution. Based on the information submitted by the Contractor to date, ZEL
recommends a supported and reasonable cost adjustment of $52,383.00
Brick Extra Charge. ZEL recommends a supported and reasonable total cost
adjustment of $11,799.00
Pump Room No 1 Revisions. Revisions that are necessary to accommodate the
original 1952 structure for the installation of the pump, gearbox and piping. ZEL
recommends a supported and reasonable cost of $65,972.40
Adjustment for Contractor costs due to extensive delays not caused by the
Contractor. ZEL recommends a supported and reasonable cost adjustment of
$194,076.37
TOTAL cost increase for Change Order No. 2: $479,099.17
Time Extension Request. The Contractor’s Request for Change Order No. 2
includes a request for a time extension of 195 days to the Contract Term.
February 2, 2018 Page 4
0302-02 Ruby Collins Final Request for Change Order No. 2 - Engineers Recommendation.docx
In conclusion, ZEL recommends approval of the Change Order 2 in the amount of
$479,099.17 and extension of the Contract time by 195 days.
If you have questions in this regard, please let us know.
Sincerely yours,
Zimmerman, Evans and Leopold, Inc.
Jorge E. Jimenez, P. E., Principal
Engineer of Record GA. No 115694
Attachment: Ruby Collins electronic correspondence of January 30, 2018
CC: Bob Leetch, P. E. Program Manager, Marie Corbin, P. E. Assistant Director of
Engineering; Ken Wardenski, ZEL Construction Manager
JEJ:st
Commission Meeting Agenda
3/20/2018 2:00 PM
Longpoiint Townhomes Ph III-B Deed of Dedication
Department:Augusta Utilities Department
Department:Augusta Utilities Department
Caption:Motion to approve a Deed of Dedication for the water and sanitary
sewer systems from TCA, LLC, for Longpoint Townhomes, Phase
III-B. (Approved by Engineering Services Committee March 13,
2018)
Background:TCA, LLC, constructed the Longpoint Townhomes, Phase III-B, in
2010. In the process of building these homes, TCA constructed
water and sanitary sewer pipelines crossing the property.
Analysis:These water and sanitary sewer pipelines have passed inspection
and are ready to be accepted into the public system.
Financial Impact:None
Alternatives:Disapprove the Deed of Dedication.
Recommendation:Approve the Deed of Dedication.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
Recommendation of Award for Bid Item #17-295 Fiber Optic Blower
Department:Utilities
Department:Utilities
Caption:Motion to approve recommendation of Award for Bid Item #17-
295 Fiber Optic Blower. (Approved by Engineering Services
Committee March 13, 2018)
Background:The Utilities Department has worked with the Procurement
Department to solicit bids for a Fiber Optic Blower for use in the
installation and maintenance of our fiber optic network. The
lowest bid for this equipment is from Georgia Underground &
Supply, Inc.
Analysis:Our review of the lowest bid has determined that it meets the
specification requirements and the bid amount of $31,013.95 is
reasonable. This equipment will improve our capability to install
and maintain our fiber network.
Financial Impact:$31,013.95 from budgeted funds
Alternatives:Reject the bids received from Bid Item #17-295
Recommendation:We recommend approval of award of this bid item to Georgia
Underground & Supply, Inc. at a cost of $31,013.95.
Funds are Available
in the Following
Accounts:
506043580-5421110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
OFFICIAL
VENDORS
FS3 Incorporated
9030 64th Street, NW
Annandale, MN 55302
Georgia Underground
and Supply
5158 G Kennedy Road
Forest Park, GA 30297
Condux International
145 Kingswood Dr
Mankato, MN 56001
Mohawk LTD
One Newell Lane
Chadwicks, NY 13319
Attachment B YES YES YES YES
E-Verify Number NO/ Non-Compliant 360365 410901133 1251981
SAVE Form YES YES NO/ Non-Compliant YES
Make CONDUX CONDUX CONDUX CONDUX
Model GS400 and 13HP Power
Unit GS400 GS400 GS400 Deluxe Fiber
Cable Blower
Bid Price (EA)$41,200.99 $31,013.95 $50,654.16 $33,179.90
FIBER OPTIC CABLE BLOWER:
Total Number Specifications Mailed Out: 12
Total Number Specifications Download (Demandstar):4
Total Electronic Notifications (Demandstar): 51
Mandatory Pre-Bid/Telephone Conference: NA
Total packages submitted: 4
Total Non-Compliant: 2
The following vendors have been deemed Non-Compliant:
FS3 Incorporated- Failing to provide an E-Verify Number
Condux International-Failing to Provide the SAVE form.
Bid Opening Item #17-295 Fiber Optic Cable Blower
for Augusta, Georgia - Utilities Department
Bid Due: Friday, December 8, 2017 @ 11:00 a.m.
Page 1 of 1
Invitation to Bid
Sealed bids will be received at this office until Friday, December 8, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-295 Fiber Optic Cable Blower for Augusta, GA – Utilities Department
Bid Item #17-297 Fiber Splicing Trailer for Augusta, GA – Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, November 17, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 26, November 2, 9, 16, 2017
Metro Courier November 1, 2017
Commission Meeting Agenda
3/20/2018 2:00 PM
Street Light Request Manchester Section 8
Department:Traffic Engineering
Department:Traffic Engineering
Caption:Motion to approve the amount of $7,360.20 to have 15
Streetlights added to Ken Miles Dr. and Ted Tidwell Ln. in the
Manchester subdivision at a cost of $225.00 per month thereafter.
This is also to approve a new lighting tax district for the 63 lots
associated with above roads. Funding is available in the Street
Lighting budget account #2760416105312310. (Approved by
Engineering Services Committee March 13, 2018) .
Background:The cost of this installation is $7,360.20 which will be paid from
the Street Light Budget account and then reimbursed over the next
2 years by the special taxing district that is being created with the
lots associated with the street lights. The Yearly cost for these
light will be $2,700.00 to be paid for by the 63 lots associated
with these roads in a special taxing district to appear on the 2019
tax bill. The cost per lot to be added to the tax bill is $120.58 for
the first 2 years to cover up front cost and $58.63 per year
thereafter to cover the cost of the light and maintenance.
Analysis:The cost proposal was received by Traffic Engineering on January
24, 2018 in the amount of: CONTRACTOR BID 1.Jefferson
Energy Upfront Cost -$7,360.20 Yearly Cost - $2,700.0
Financial Impact:Adequate funds are available and expenditure of this amount will
leave sufficient funds for any emergencies that may arise before
the end of the year.
Alternatives:1. Approve installation of new streetlights by Jefferson Energy
Company in the amount of $7,360.20 and approve the creation of
a new taxing district in the Manchester Subdivision for section 8
in the amount of $120.58 for the first two years and $58.63
thereafter for the 63 lots associated. 2). Do not approve and
disregard proposal.Cover Memo
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
276-04-1610-5312310
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Augusta Commission held March 6, 2018, Special Called
meeting held March 13, 2018 and corrected Special
Called January 9, 2018.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda Commission Chamber - 316/2018
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Jefferson, Guilfoyle, Sias,
Frantom, M. Williams, Fennoy, D. Williams, Hasan and Smith, members
of Augusta Richmond County Commission.
Absent: Hon. Davis, Mayor Pro Tem.
II\IVOCATION:
Rabbi Shai Beloosesky, Congregation Children of Israel
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNTTTON(S)
Municipal Elected Official's Certification
A. Congratulations! Commissioner l)ennis Williams for having completed the Item
required hours of training for the University of Georgia Harold F. Holtz Action:
Municipal Training Institute and Georgia Muncipal Association's Certificate of None
Recognition.
lB ItemApprovalsheet.html
Motions
Motion Motion Textrype
Made Seconded MotionBy By Result
Commissioner Dennis Williams is
recognized for his achievement of his
Certificate of Recognition for required
training hours for the University of
Georgia Harold F. Holtz Municipal
Training Institute and Georgia Municipal
Association.
DELEGATIONS
B. Mr. Moses Todd, President Augusta East Central Georgia Labor Council
the Cedar Grove/Jvlagnolia Bicentennial Citizens Committee regarding
cemeteries' perpetual care and their bicentennial.
lE ItemAoorovalsheet.html
and
the
Item
Action:
None
Motions
Motion
Type
Mr. Ming
Circle.
Motion Text
Presentation is made by Mr.
Todd.
Made Seconded Motion
By By Result
C.F. Lin, regarding law enforcement issues related to 3614 Alene ltem
Action:
None
B NIr. Nlins F. Lin J.6.l8.ndf
B ltemAporovalsheet.html
Motions
Motion
Type Motion Text Made
By
Seconded
By
Motion
Result
Presentation is made by Mr.
Lin.
CONSENT AGENDA
(Items l-17)
PUBLIC SERVICES
1. Motion to approve New Application: A.N. 18-09: request by Suzann M. Item
Mischel for an on premise consumption Liquor, Beer & Wine License to be Action:
used in connection with R & R Bar and Grill located at2706 Gordon Highway. Approved
There will be Dance. District 4. Super District 9. (Approved by Pubiic
Services Committee Febru ary 27 r201S)
IB R R Bar and Gritt.ndf
lB ItemAnorovalsheet.html
Motions
|'#:"' Motion rext Made Bv
Motion to
^ &DDrOVe.APProve vtotion passes 9-
0.
seconded By #r[il
Commissioner Commisione
Wayne Guilfoyle Sean prur,tori Passes
2. Motion to approve tasking the Recreation Director and Administrator with Item
conducting a feasibility study on whether to relocate Jones Pool and/or renovate Action:it in its current location and bring back a recommendation in 90 Approved
days. (Approved by Public Services Committee February 27r201S)
E ltemAoprovalsheet.html
Motions
Motion Motion Textrype Seconded By Motion
Result
Motion to delete thisDelete item from the agenJa ;:ffi::f*' ff##,,j.Ji|,* passes
Motion Passes 9-0.
3. Motion to approve tasking the law Department with the development of a ltem
Resolution - Supporting and Encouraging the Department of EnergyArlational Action:
Nuclear Security Administration's consideration of the Savannah River Site to Approved
locate the Plutonium Pit Production Mission for presentation at the next
Commission meeting. (Approved by Public Services Committee February
27,2019)
Made By
Commissioner
Wayne Guilfoyle
Seconded By
Commisioner
Sean Frantom
{B Res Sunoort of Plutonium Pit Production l\'Iission.ndf
lB Executive Summary Resolution of Support Pit N{ission SRS Aiken Cty. Council 2.27.1g.pdf
E Resolution-SupporlSRS_Plutonium_Site.odf
lB ItemAoorovalsheet.html
Motions
fr'J:" Motion rext Made Bv
Motion to
^ aDDrove.APProve vtotion passes 9-
0.
Motion
Result
Passes
ADMINISTRATIVE SERVICES
4. Motion to approve the request to purchase one Case backhoe from Border Item
Equipment for Utilities - Fort Gordon. Bid Item #L7-199. (Approved by Action:
Administrative Services Committee February 27r 2018) Approved
E Tab Sheet - 17-299 Backhoe Loader.xlsx
E I 2-299 ITB--_sENT_To_p^t pER.docx
E tz-zgq orrtcA,L tA,e.xh
lE 17-299 Deoartment Recommendation_of Award.pdf
lB l7-299_l\Iail list and Demandstar List.pdf
lB ItemAoorovalsheet.html
Motions
Motion;::_" "- Motion Text Made Byrype Seconded By Motion
Result
Motion to
^ aDDrove.APProve vtotio, Passes 9-
0.
Commissioner Commisione
wayne Guilfoyte Sean rruntorl Passes
5. Motion to approve the purchase of one F-250 Pickup Truck using a sub-grant Item
funded by the Federal Homeland Security Grant Program through the State of Action:
Georgia.(Approved by Administrative Services Committee February 27, Approved
2018)
B Grant --RCSO --Bomb Souad.pdf
E Tab Sheet F-250 Bomb Souad.xlsx
[B Deoartment Reouest to flse State_Contract.ndf
lB Homland Security Grant Pt l.pdf
E Homeland Securitv Grant Pt 2.odf
E ltemApprovalsheet.htmt
Motions
X:j:" Motion Text Made ByI VDC seconded By Motion
ResuIt
Motion to delete thisDerete item from the agenda $""T#El,1lril,,. s;#Tl:IIffi passes
Motion Passes 9-0.
6. Motion to approve new position for the Coroner's Office (Administrative ItemAssistant 1, Salary grade a\. (Approved by Administrative Services and Action:
Public Safety Committees February 27,201s) Approved
lB Stormy.pdf
IE ItemAnorovalsheet.html
Motions
X:i]" Motion Text Made By Seconded By HTillype
Motion to
Approve ix3i,l],"assese- $:THEi1ill,,. s:#H"ffi passes
0.
PUBLIC SAFETY
7. Motion to approve applying for Substance Abuse and Mental Health Services Item
Administration grant to develop enhancement programs to the participants of the Action:
DUI court program. (Approved by Public Safety Committee February 27, Approved
2018)
E SAIt HSATreatment('ourtscrant.pdf
E ltemApprovalsheet.html
Motions
Motion rf, 1! m , rr r h Motioni;;" Motion Text Made By Seconded By ii".rir"Jf
Motion to
Approve approve. Commissioner Commisioner passes^ ^rr'-'- Motion Passes 9- Wayne Guilfoyle Sean Frantom
0.
ENGINEERING SERVICES
8. Motion to approve the Award of Bid Item 17-273, Landfill Compactor to Item
Yancey Brothers. (Approved by Engineering Services Committee February Action:27,2018) Approved
tB tz-zzJ ITB - seNt ro papER.ndr
E I 7.27J-OFFI(]AL TAB---CODV.Odf
El l8-2-6 Department Recommendation of Award.pdf
lB N{ail List and Demandstar Planholders.pdf
tE ItemApprovatsheet.html
Motions
Y:11"" Motion rext Made By Seconded By f*tiil'r'ype
Motion to
Approve ffi|,#rasses e- ff##r'jtilJ' F,"#,Tiltoner
Sean passes
0.
9. Motion to approve funding for Consultant Services Supplemental Agreement Item
Nine to Cranston Engineering Group/ERM in the amount of $197,397.00 for Action:
Construction Phase Services for Augusta Canal Basin Dredging Project as Approved
requested by the AED. (Approved by Engineering Services Committee
February 27,2018)
B Lake Dredging Cranstom ERNI CSTServices Proposal 2.16.2018.pdf
E sA9-2.t6.20t8.docx
E Coov of CBP SA9 2.16.2018.x1sx
[B ItemAoorovalsheet.html
Motions
+;J:"' Motion rext Made By seconded By H:li,'
Motion to
a -_-_--^__^ approve. Commissioner Commisioner n-__ _Approve vtotio.r Passes 9- Wayne Guilfoyle Sean Frantom rasses
0.
10. Motion to approve award of Sediment Dredging and Disposal Construction ltem
Services Two-Phase Contract (Phase 1 (Heirs Pond) and Phase 2 (Lake Action:
Aumond)) to Waterfront Property Services, LLC dba Gator Dredging subject to Approved
Value Engineering as requested by the AED. Also approve and authorize
executing Phase 1 contract not to exceed in the amount of $2 million. Award is
contingent upon receipt of signed contract. RFP 17-301 (Approved by
Engineering Services Committee February 27, 2018)
B 17-303 Invitation to Bid.docx
IB 17-J01 Tabulation Sheet.xls
E l7-301-Department-Recommendation of Award.pdf
E tz-lot ltpp.par
E Planholders.docx
B Cumulative Evaluation Sheet.odf
B Process Resardins RFPs.odf
lB CPB Heirs Pond and Lake Aumond_Sediment-Dredsinq 02l6l8.xlsx
{B ItemAoorovalsheet.html
Motions
*j1"" Motion rext Made By seconded By f;XiIrype
Motion to
Approve ffi5,i#rasses e- $:T#Ei:li!,. S;#Tl.}"T,:fl passes
0.
11. Motion to approve establishing a subcommittee to study the downtown Item
parking situation and the creation of a professional management parking Action:
system. (Approved by Engineering Services Committee February 27,2018) Approved
B ltemApprovalsheet.html
Motions
Motion Motion Text Made By Seconded By fffillype
Motion to
Approve fl[3,1HXasses e- $""Tft',81,11ii,,. s:#Tl.:"Tr passes
0.
12. Motion to approve a Deed of Dedication for the water and sanitary sewer ltem
systems from TCA, LLC, for Longpoint Townhomes, Phase III, Section 2. Action:
(Approved by Engineering Services Committee February 27,2018) Approved
B Lonsooint Townhomes. Phase III. Sec 2.pdf
E ltemApprovalsheet.html
Motions
Motion f,r^4:^_,T!^__1 rr r n ^ r r'- Motionil;;- Motion Text Made By Seconded By il""*i,"
Motion to
Approve il5,#rasses e- $""Tft'El,1lil,," S:#Tff,:f passes
0.
13. Motion to approve a Deed of Dedication for the water and sanitary sewer Item
systems for Longpoint Townhomes Phase IV, from TCA, LLC. (Approved by Action:
Engineering Services Committee February 27, 2018)Approved
B Longnoint Townhomes. Phase lV.odf
IB ItemAoprovalsheet.html
Motions
Motion Motion Text Made By seconded By fffiirype
Motion to
Approve il5,,ll'rasses e- i"""T#'81,1i11,,. ff#T[ffifl passes
0.
14. Motion to approve a Deed of Dedication and Maintenance Agreement for the ltem
gravity sanitary sewer system from Euchee Creek Development Co., Inc. Action:
(Approved by Engineering Services Committee February 27,2013) Approved
[B River Watch Parkwav Com Ret Cfr DOD ltIA.nrif
lE River\l'atch Commercial.tif
lB ItemApprovalsheet.html
Motions
ryr':"t Motion Text Made By Seconded By f"'.t.li,"
Motion to
Approve ix$"J'"asses e- fi:,Tft'El,1lrll,,. s:#T;;":ilH passes
0.
15. Motion to approve a lease extension with Thompson Farms on a 29 acre Item
portion of the Big Farm property. (Approved by Engineering Services Action:
Committee Febru ary 27 ,2018)Approved
B Thompson-Farms-Big Farm 2019 Lease-Ext.odf
lB Thomoson Farms-Bis Farm 2012 Lease Apreement.pdf
IB ItemAoprovalsheet.html
Motions
[]::" Motion Text Made By Seconded By MotionrYPe - ----- -'t Result
Motion to
Approve ffi3i'X'-asses e- i^:TH'i)?'?'L, S:#T[f,:[ passes
0.
16. Motion to approve and award Preliminary Engineering Concept Phase (design ltem
phase l) of the Design Consultant Services Agreement to Wolverton & Action:
Associates, Inc. in the amount of $1,005,511.85 for the Willis Foreman Approved
Improvement Project as requested by the AED. Award is contingent upon
receipt of signed agreement. RFQ l7-265(Approved by Engineering Services
Committee Febru ary 27, 2018)
E PI 00lJ?07 Willis_Foreman Road_-_PFA-(Local_Executed).pdf
E 0013703 PFA Cover Letter (sisned).pdf
IB Willis Foreman CPB.xlsx
B l7-265 RFQ sent to newspaper revision.pdf
B RFe Tab t7-26s official.pdf
E Clumulative.odf
l.E I 7-265 Departmenl-Recommendation_of_Award_(2).pdf
E Process Resardinq RFOs.odf
E N{ail-List and Demandstar_Planholders.pdf
IE ItemApprovalsheet,html
Motions
Motion Motion Text Made By seconded B MotionType rYrotror I exr rYraqe IIy Deconoeo rry Result
Motion to
Approve il3,#rasses e- fi,:T#'dl,llff ,. S;#Tl.l"T,:1 passes
0.
PETITIONS AI{D COMMUNICATIONS
17. Motion to approve the minutes of the regular meeting of the Augusta Item
Commission held February 20,2018 and Special Called meeting held February Action:27,2018. Approved
lB Resular Commission Nleetins Februaru 20 2018^ndf
IB Clalled Commission N{eetinq February 27 20l8.pdf
B ltemAnnrovalsheet.html
Motions
|'#:" Motion Text Made By seconded By f*i,"
Motion to
Approve ilffi""l"-asses e- $""Tft'8f,ffi;r. S:#TI""T,:fi passes
0.
****EIYD CONSENT AGENDA****
AUGUSTA COMMISSION
3t6t2018
AUGUSTA COMMISSION
REGULAR AGENDA
316t2018
(Items l8-21)
ADMINISTRATIVE SERVICES
18. Receive information from the Office of the Richmond County Tax Item
Commissioner regarding the taxes and ownership of property located on 433 Action:
Fairhope Street. (Requested by Commissioner Marion Williams) Approved
lB ItemApprovalsheet.html
Motions
X:jl'" Motion Text Made By seconded By Motion'l'ype - ----- -'1 -----'-" -r Result
Motion to approve a
refund of penalty and., Commissioner Commissioner,Approve lnterest on tne r r__-:_-- rr7:1r:_ - n ry
property on Fairhope Marion williams Ben Hasan
Street.
No action is taken on this motion due to the passage of the substitute motion.
Motions
Motion rr -.t,___^ rf, r h ^ Motion--""- Motion Text Made By Seconded By'f'ype ''---- -r Result
Substitute motion to
approve receiving this
item as information.
Voting No:
Commissioner
William Fennoy, ^
Approve commissioner- uommlsloner uolTlmlssloner
Ben Hasan, Sean Frantom Sammie Sias rasses
Commissioner
Marion Williams.
Motion Passes 6-3.
ENGINEERING SERVICES
19. Motion to approve the Award of Bid ltem 17 -303 - Deans Bridge Road MSW ltem
Landfill Phase 3, Stage 1, Cell 3 Construction forthe Environmental Services Action:
Department to Gearig Brothers Civilworks. (No recommendation from Approved
Engineering Services Committee February 27, 2018)
[B 17-303 Invitation to Bid.docx
B l7-J03_Ofiicel_Tab.xls
lB 17-303 Department Recommendation of Award.pdf
lB 17-J0J l\Iandatorv Pre-Bid Attendees.pdf
E 17-303 Planholders.pdf
[B ItemApprovalsheet.html
Motions
Y:ji" Motion Text Made By seconded By MotionType '---- -'t Result
Motion to approve.
Voting No:
Commissioner
Andrew Jefferson, Commissioner Commissioner
Approve Commissioner William Wayne Passes
Dennis Williams, Fennoy Guilfoyle
Commissioner
Marion Williams.
Motion Passes 6-3.
Motions
f#:'" Motion rext
Substitute motion to deny.
Voting No:
Commissioner
Made By seconded By HXil
William Fennoy,
Commisioner
Sean Frantom,
Commissioner WayneDeny Guilfoyle, Commissioner
Sammie Sias,
Commissioner
Dennis Williams.
Motion Fails 4-5.
SUBCOMMITTEE
Pension Committee
Commissionerilil;;*'Fails
Committee regarding possible
Employees Benefit System
Commissioner
Marion
Williams
20. Consider recommendation(s) from the Pension
changes to Augusta's Georgia Municipal
(GMEBS) retirement plan.
Item
Action:
Approved
E Timeline Changes GNIEBS 18.pdf
B ltemAonrovalsheet.html
Motions
Motion;----- Motion Textlype
Motion to approve
increasing the current
1.65% multiplier to 2o/o for
all participating employees
as of the date of service in
the 2008 GMEBS plan with
atarget date of adoption of
July 1,2018 and atarget
date for the increased
Approve contributions to be made by
employees of January l,
2019 with employees
contributing an increase of
2.25Yo, the City contributing
an increase of lo/o and a
briefing on the changes to
be held for all employees
who are affected.
Motion Passes 9-0.
APPOINTMENT(S)
seconded By [:Xirll
Commissioner -
Grady Smith Passes
Made By
Commisioner
Sean Frantom
21. Approve the appointment of Mr. Jack W. Evans to the Downtown Item
Development Authority seat no. three (3) effective immediately and expires Action:
l2l3ll2\21. (Requested by Commissioner Bilt Fennoy) Approved
Upcoming Meetings
B Aoot. DDA Fennov 3.6.18.odf
IB Downtown DevlopmenlAuthorify 15.pdf
E ltemApprovalsheet.html
Motions
Y:jt''" Motion Text Made By Seconded By y:13.'Type - ------ -'t " Result
Motion to approve
Approve Mr. Guilfoyle out. S:l*::::.tt commisioner passes
Motion passes g-0. william Fennoy sean Frantom
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
22. Motion to approve execution by the Mayor of the affidavit of Item
compliance with Georgia's Open Meeting Act. Action:
None
www.auqustaqa.gov
CALLED MEETING COMMISSION CHAMBER
March 13,2018
Augusta Richmond County Commission convened at 11:00 a.m., Tuesday, March 13,
2018, the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. Hardie Davis, Jr., Mayor; Jefferson, Guilfoyle, Sias, Frantom, M.
Williams, Davis, Fennoy, D. Williams, Hasan and Smith, mernbers of Augusta Richmond County
Commission.
Mr. Mayor: All right, hello, everybody. We're going to convene this meeting. The Chair
recognizes Attomey MacKenzie.
1. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. MacKenzie: I would entertain a motion to go into an executive session to discuss
pending and potential litigation, real estate and personnel.
Mr. D. Williams: So move.
Mr. Fennoy: Second.
Mr. Mayor: A motion and a second. Voting.
Ms. Davis, Mr. Frantom and Mr. Smith out.
Motion carries 7-0.
[LEGAL MEETING]
Mr. Mayor: We'll reconvene. The Chair recognizes Attomey MacKenzie.
2. Motion to approve execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit.
Mr. M. Williams: So move.
Mr. Fennoy: Second.
Mr. Mayor: A motion and a second. Voting. While they're voting I do want to take an
opportunity and mention the excitement here in the City of Augusta. It is a city of champions.
The Lucy Craft Laney Lady Wildcats are repeat back-to-back Class AA State Champions. Kudos
to them. That's a good place to clap. (Applause) It was an all-Augusta championship with the T.
W. Josey Lady Eagles in that game. It appeared that we had all of Augusta there watching and so
that was quite exciting and then on Friday at 4:00 p.m. at McCamish Pavilion, Commissioner
Hasan, Georgia Tech, our very own commissioner, Mayor Pro Tem from the 3'd, Commissioner
Mary Davis who is now the Athletic Director at Aquinas High School, the fighting Irish, they won
the state private school Class A championship. That's another good place to clap. (Applause)
Ms. Davis: Thank you, Mr. Mayor, and I have to say Georgia Tech's campus was pretty
impressive. It's been a long time that I haven't been there but and I have to also say we had a little
bit of luck of the Irish that day.
Mr. Mayor: Did you?
Ms. Davis: Yeah. A lot of skill but a lot of luck too. It's good.
Mr. Mayor: Fantastic. All right. It's all good stuff. All right.
Motion carries 10-0.
Mr. Mayor: All right. The Chair recognizes the commissioner from the 3'd for a motion.
Ms. Davis: I'd like to make a motion to amend the parking lease at 311 Boy Scout
Road to extend the agreement to allow for automatic renewals for up to five years beyond
the initial lease term
Mr. Sias: Second.
Mr. Mayor: A motion and a second. Voting.
Motion carries 10-0.
Mr. Mayor: The Chair recognizes the commissioner from the 3'd for a motion.
Ms. Davis: I'd like to make a motion to approve the hiring of Lillian Elizabeth Jones
as Engineering Inspector II at a salary of $461400.00 with a start date of March26r2018.
Mr. Sias: Second.
Mr. Mayor: I've got a motion and a second. Voting.
Mr. Mayor: I see the distinguished Judge Brown and Judge Flanagin in here. They ordered
that music that you just heard.
Motion carries 10-0.
Mr. Mayor: The chair recognizes the commissioner from the 8ft for a motion.
Mr. Guilfoyle: Thank you, Mr. Mayor. I'd like to make a motion to authorize the
purchase of .53 acres of property located at 5115 Henderson Road for the amount of $51000
and authorize the sale of such property to the City of Hephzibah for $5,000 with the City of
Hephzibah to pay all costs and fees associated with the purchase of the sales of this property
in accordance to the memorandum of understanding between Augusta, Georgia and the City
of Hephzibah.
Mr. Hasan: Second.
Mr. Mayor: All right, we've got a motion and a second and for all the preachers in the
audience the translation of Hephzibahmeans beautiful and lovely.
Mr. Guilfoyle: It's only mentioned one time in the Bible, sir.
Mr. Mayor: That's exactly right. Voting.
Motion carries 10-0.
Mr. Mayor: Attorney MacKenzie, is there any other business before us?
Mr. MacKenzie: No, that's all I have. Thank you.
Mr. Mayor: All right.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certifu that the above is a true and correct copy
of the minutes of the Called Meeting of the Augusta Richmond County Commission held on March
13,2019.
Clerk of Commission
CALLED MEETING COMMISSION CHAMBER
January 9,2018
Augusta Richmond County Commission convened at 11:00 a.m., Tuesday, January 9,2018, the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. Jefferson, Guilfoyle, Sias, Frantom, M. Williams, Davis, Fennoy, D.Williams, Hasan and Smith, members of Augusta Richmond County Commission.
The Mayor called the meeting to order.
1. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. MacKenzie: I would entertain a motion to go into an executive session to discuss
pending and potential litigation, real estate and personnel.
Mr. Sias: I so move.
Mr. D. Williams: Second.
Ms. Davis, Mr. Smith, Mr. Frantom and Mr. Fennoy out.
Motion carries 6-2.
IEXECUTTVE SESSTON]
The Mayor called the meeting back to order.
2. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. Mayor: The chair recognizes Attorney MacKenzie for a motion.
Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit.
Mr. Fennoy: So move.
Mr. M. Williams: Second.
Ms. Davis and Mr. Jefferson out.
Motion carries 8-0.
Mr. Mayor: The chair recognizes Attomey MacKenzie for a motion.
Mr. MacKenzie: I would entertain a motion to approve a salary of $901000 forAnthony Taylor for a Construction Manager positibn as requesied by the AugustaEngineering Department.
Mr. Sias: I so move.
Mr. Smith: Second.
Mr. Mayor: I have a motion and a proper second. Voting.
Ms. Davis and Mr. Jefferson out.
Motion carries 8-0.
Mr. Mayor: The chair recognizes Attorney MacKenzie for a motion.
Mr. MacKenzie: I would entertain a motion to approve an access and remediation
agreement with Atlanta Gas and Light Company.
Mr. Hasan: I so move.
Mr. Fennoy: Second.
Mr. Mayor: A motion and a proper second. Voting.
Mr. Jefferson out.
Motion carries 9-0.
Mr. Mayor: The Chair recognizes Attorney MacKenzie.
Mr. MacKenzie: I would entertain a motion to approve a resolution authorizing the
employment of certain law firms to represent Augusta, Georgia in litigation against the
contributors of opiate addiction crisis in Augusta, Georgia.
Mr. Sias: So move.
Mr. Fennoy: Second.
Mr. Mayor: A motion and a second. Voting.
Mr. Jefferson out.
Motion carries 9-0.
Mr. Mayor: Attomey MacKenzie, anything more?
Mr. MacKenzie: That's all I have. Thank you.
[MEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certifu that the above is a true and correct copy
of the minutes of the Called Meeting of the Augusta Richmond County Commission held -on
January 9,2018.
Clerk of Commission
Commission Meeting Agenda
3/20/2018 2:00 PM
Augusta Regional Airport Replacement Furniture
Department:
Department:
Caption:Discuss the process used by Augusta Regional Airport for
replacement furniture at the Airport. (Requested by
Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Page I of2
}{A/ERTYS
Unit Price Qty Total
Anderson Accenl Chair, Frame:
Accent Chair - Anderson, Body
Fabric: 82IA-FD Mai Tai
+0201-1583
Anderson Accent Chair, Frame.
Accenl Chair- Anderson, Body
Fabric:82|A-FD MaiTai
4-0201-1 583
Andelson Acrent Chair, Frame:
Accent Chair - Anderson, Body
Fabrie: 82IA-FD MaiTai
4-0201.1583
Anderson Accent Chair, Frame:
Accent Chair - Anderson, Body
Fabric: 82tA-FD MaiTai
4-0201-1583
Anderson Accent Chair, Frame:
Accent Chair - Anderson, Body
Fabric: 82IA-FD MaiTai
4.0201-1583
Anderson Accent Chair, Frame:
Accent Chair - Anderson, Body
Fabric: 82IA-FD MaiTai
4-0201-1583
Anderson Accent Chair, Frame:
Accent Chair - Anderson, Eody
Fabric: 82IA-FD MaiTai
4-0201-1593
$ '1,019.99
$ 1,019.99
$ 1,019.99
$ 1,019.99
$ 1,019.99
$ 1,019.99
$1,o1g.gg
$1,o1g.gg
$t,o19.gg
$1 ,o't g.gg
$1,01g.gg
$1,o1g.gg
$t ,ot 9,99
https://, com/inslordu'orksheet. do?rnode=print
$ 1,019,99
arc/2a18
rBu ro cut6 ua:vlt1-l l-ax Pege 3
Anderson Accent Chair, Frame:
Accent Chair - Anderson, Body
Fabric: 82|A-FD MaiTai
4-0201-1583
Colton Chair, Brown
37wx36hx38d
1-2500-601 7
Colton Chair, Brown
37wx36hx38d
1-250G6017
Meghan End Table, Dark Nutmeg
Z2w x24h x 24d
G400G294s
Meghan End Table, Dark Nutmeg22wx24hx24d
04000-2945
Meghan End Table, Dark Nurmeg
22wr24hx24d
04000-2945
of 0211612O18.
$ 1,019.99
$ 1,299.99
Was $ 1 3S9.99
$ 1,2gg,gg
Was $ 1,39S.S9
$ 27e.99
Was t 299.99
$ 279.99
Was $ 299.99
$ 279.9e
\tfas $ 299.99
PageZ of2
$t,ot g.99
$1,2gg.gg
$1,2gg.gg
$ezg,gg
$2zg.gg
$279.9g
u saved 260,00
Top drawer Idetiverl;;G see'ee
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FU RNITURE GA E R I E S@
o
L
GA,30809
Gustomer lnformation
Hilton, Willa
Augusta Regional Airport,
Augusta GA,30906
(706) 414-1810
Sales Associate
Cindy Miller
Vendor Stock Number
235473 D10749? FN 007
. C HAI R,IREC LI N E R L I F ET I M E
PROTECTION
235473 D107492 FN 007
, CH A I R/R€CLI N ER LI F ETI ME
PROTECTION
235473 D107492 FN 007
. C HAI R/REC LI N E R L I f ET I tN E
PROTECTION
235473 D107492 FN 007
.CHAIRIRECLINER UF ETIME
PROTECTION
235473D107492 FN 007
.C H AI R/RECLI N ER LI FET I M E
PROTECTION
?354730107492 FN 007
.CHAIRIRECLINER LIFETIME
PROTECTION
235473D107492 FN 007
. CH AIR.RE CLI N E R L IF ETI M E
PROTECTION
235473D10749? FN 007
. C L1 A I R/REC LI N ER L I F ET I M E
PROTECTION
235473D107492 FN 007
, C HAIR/RE CLIN ER U F €N M E
Store Add.ess:4205 Washington Rd,
Phon6: (706) 4344362 -
Aviation Way
Description/Add-ons
NOLITA STATIONARY
FA BRIC C HAIR,IRECLI N ER
NOLITA STATIONARY
FAERIC CHAIR/RECLINER
NOLITA STATIONARY C
FAARrc CHAIR/RECLINER
NOLITA STATIONARY
FA,BR'C CHAINRECLINER
NOLITA STATIONARY
FAB RIC CHAIR,/R EC LIN ER
NOLITA STATIONARY
FABRIC CHAIR/RECLINER
NOLITA STATIONARY
FABRIC CHAIR/RECLINER
NOLITA STATIONARY C
FASRIC CHAIR/RECLINER
NOLITA STATIONARY C
FABRIC CHAIR/RECLINER
Customer C Page 1
Cart Date
2018-02-14
Amount $
599.99'
99.90
599.99'
99.98
599.99'
99.98
599.99'
99.98
599.99'
99.98
599.99'
99.96
qoo oo.
99 98
(oo oo,
99.98
599.99'
99.98
0000/2000 D JouuBss suBAg xYt L7:9I SIOZ/bt/7o
--e=
FU RN ITURE GA LLE R I E SO
Slore Address: 4205 Washington Rd,GA. 30809Phone: (706) 434-0362 - F
NOLITA STATIONARY C
FABRIC CHAIRlRECLINER
Banow Rnd End Tbl
Barrow Rnd End Tbl
Barrow Rnd End Tbl
LOCAL DELIVERY 006.099
Garl Totals
Subtotal
Tax
Balance Due
prolection plans [201 8-02-1a]
shown are valid for S da
Page2
599.99'
99 98
299.98'
299.98"
299.98'
499.98
Customer C
PROIECTION
235473 D107492 FN 007
.CHAIRJRECLI N ER LIFETIME
PROTECTION
358-91 8
358-91 I
358-918
DELIVERY 006-099 LOCAL
Cart Notes
' Customer has accepted all
8000/s000 E JOUUBCS SUBAg
after Cart date.
xvd Lz i9T. STOZ/tT/?.o
Lena Bonner
From:
Sent:
To:
Subject:
Attachments:
Importance:
Mrs. Bonner,
Sheila Paulk
Thursday, March 15, 2018 11:28 AM
Lena Bonner
ARA - Office Furniture
ARA - Office Furniture.pdf
High
Attached is a copy of the furniture replacement request from Augusta Regional Airport. The Airport requested the newvendor (Rooms To Go) to be set-up in order to enter the requisition in the system. We (procurement staff) stopped therequesU we had several questions regarding the vendor to be awarded (Rooms To Go) as well as attempting to identifythe person (willa Hilton) the quote was submitted too. we later learned that Willa Hilton is an Aviation Commissioner.
Call me if you have any questions.
ShPila/D. ?a//lk,
Procurement Department
(706) 821-2861 Direct or (706) 821-281 I Fax
- {'r*.g..*. r-/;
i).n.a.\
TTv,nkt Y ow f or D o'rnq, ts u*inc* W ifrv U y,.. . ..
Augusta, Georgia - Procurement Department
soaulk@auoustaoa.qov www.auqustaoa.gov
EXITE
HfiPTdr:rilEEEIllJltr-Y.:
for Bid lnfo click or Scan our eR Code
select City Services; then ARCBid
Read & Accept Disclaimer; Select
Open Bids, etc. Available 24 Hours a Dayll
Please consider the environment before printing this email.
a result o{ the e-tnail transr)lission. lf verification is required, please reqLrest , f,"iJ iopy version.AED:'104.1
Commission Meeting Agenda
3/20/2018 2:00 PM
GO Augusta Marketing Logo
Department:Recreation and Parks Department
Department:Recreation and Parks Department
Caption:Approve the use of GO Augusta Marketing Campaign and color
scheme (No recommendation from the Public Services
Committee March 13, 2018)
Background:Recently the commission approved First Foundary to help
Augusta market special events. They have designed and are
presenting along with Augusta staff the “GO Augusta” logo and
campaign. The Recreation and Parks staff recommends the use
of the top logo on page 1 of the attachment.
Analysis:
Financial Impact:
Alternatives:1 – Approve the “GO Augusta” campaign with the recommended
logo. 2 – Approve the “GO Augusta” campaign with an
alternative logo.
Recommendation:Approve the marketing campaign “GO Augusta” with the
recommended logo.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
Commion set of facts
Department:
Department:
Caption:Discuss "common set of facts". (Requested by Commissioner
Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/20/2018 2:00 PM
Sheriff Roundtree's communication
Department:
Department:
Caption:Consider Sheriff Roundtree's communication to the
commission dated 3/7/18 regarding the commission's prerogative
to speak to public concerns. (Requested by Commissioner
Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Subject:FW:Sheriff's Email
From: Richard Roundtree <RRoundtree@aueustaga.eov>
Date: March 7 ,2018 at 11:11:31 AM EST
To: Commissioner Sammie Sias <SSias@auqustaga.sov>, Commissioner Ben Hasan <BHasan@auqustaqa.gov>,
Commissioner Andrew Jefferson <AJefferson(@augystaga.qov>, Commissioner Dennis Williams
<DennisWilliams(@augustasa.eov>, Commissioner Grady Smith <CGradvSmith@aueustaga.sov>, Commissioner Marion
Williams <MFWilliams@ausustaga.gov>, Commissioner Mary Davis <MFDavis@ausustaga.gov>, Commissioner Sean
Frantom <SFrantom@augustaga.gov>, Commissioner William Fennoy <Fennoy@augustaga.gov>, Commissioner Wayne
Guilfoyle <CWavneG uilfovle@a usustasa.sov>
Cc: Mayor Davis <MavorDavis@augustasa.gov>, Melanie Wilson <MWilson@augustaga.gov>
Good Morning All,
First, I would like to applaud you all for the decision you made to increase the employee
retirement package for the County. Many of my staff are excited about the change and we feel
that it will definitely enhance our mission to recruit, retain and retire the best Law Enforcement
professionals. Secondly, I must say that I was a little concerned about some of the comments that
were made from the dais yesterday regarding a complaint from a citizen about not getting any
support from this County's primary Law Enforcement agency. 3721342 calls for service were
answered last year and not I was to 3614 Alene Cir. In our history, we have responded to this
address 4 times. 2 for a domestic complaint in 2015 and the other 2 being for a Burglary and
Damage property complaint on the same day. That date was July | 2016. After the burglary, the
Sheriffls Office made 8 separate house checks on said property. Since the damage, Mr. Lin
described 2 years ago; there have been NO efforts to repair the property, thus the involvement of
Code Enforcement. As it was said yesterday, you cannot control how we police, but I would
hope in the future that some of you would put more trust in your LE agency that we are doing all
we can for ALL the citizens of Richmond County, before you make disparaging public remarks
based solely on one sided information you received in a five minute presentation. Needless to
say, it was disappointing. And for the record, since 2012, I't Degree Burglaries are d,own 46%o
and 2nd Degree Burglaries are d,own B2Yo.
Enjoy the rest ofyour day.
Sheriff Richard Roundtree
Richmond County Sheriffs Office
400 Walton Way, Augusta, Ga. 30901
Phone: 706-261-0439
Fax: 706-821-1064
www.rcsoqa.ors
Commission Meeting Agenda
3/20/2018 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo