HomeMy WebLinkAbout2018-03-06 Meeting AgendaCommission Meeting Agenda
Commission Chamber
3/6/2018
2:00 PM
INVOCATION:
Rabbi Shai Beloosesky, Congregation Children of Israel
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
Municipal Elected Official's Certification
A. Congratulations! Commissioner Dennis Williams for having
completed the required hours of training for the University of Georgia
Harold F. Holtz Municipal Training Institute and Georgia Muncipal
Association's Certificate of Recognition.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B. Mr. Moses Todd, President Augusta East Central Georgia Labor
Council and the Cedar Grove/Magnolia Bicentennial Citizens Committee
regarding the cemeteries' perpetual care and their bicentennial.
Attachments
C. Mr. Ming F. Lin, regarding law enforcement issues related to 3614
Alene Circle.
Attachments
CONSENT AGENDA
(Items 1-17)
PUBLIC SERVICES
1.Motion to approve New Application: A.N. 18-09: request by Suzann M.
Mischel for an on premise consumption Liquor, Beer & Wine License
Attachments
to be used in connection with R & R Bar and Grill located at 2706
Gordon Highway. There will be Dance. District 4. Super District 9.
(Approved by Public Services Committee February 27, 2018)
2.Motion to approve tasking the Recreation Director and Administrator
with conducting a feasibility study on whether to relocate Jones Pool
and/or renovate it in its current location and bring back a
recommendation in 90 days. (Approved by Public Services Committee
February 27, 2018)
Attachments
3.Motion to approve tasking the law Department with the development of
a Resolution - Supporting and Encouraging the Department of
Energy/National Nuclear Security Administration’s consideration of the
Savannah River Site to locate the Plutonium Pit Production Mission for
presentation at the next Commission meeting. (Approved by Public
Services Committee February 27, 2018)
Attachments
ADMINISTRATIVE SERVICES
4.Motion to approve the request to purchase one Case backhoe from
Border Equipment for Utilities - Fort Gordon. Bid Item #17-199.
(Approved by Administrative Services Committee February 27,
2018)
Attachments
5.Motion to approve the purchase of one F-250 Pickup Truck using a sub-
grant funded by the Federal Homeland Security Grant Program through
the State of Georgia.(Approved by Administrative Services
Committee February 27, 2018)
Attachments
6.Motion to approve new position for the Coroner's Office
(Administrative Assistant 1, Salary grade 42). (Approved by
Administrative Services and Public Safety Committees February 27,
2018)
Attachments
PUBLIC SAFETY
7.Motion to approve applying for Substance Abuse and Mental Health
Services Administration grant to develop enhancement programs to the
Attachments
participants of the DUI court program. (Approved by Public Safety
Committee February 27, 2018)
ENGINEERING SERVICES
8.Motion to approve the Award of Bid Item 17-273, Landfill Compactor
to Yancey Brothers. (Approved by Engineering Services Committee
February 27, 2018)
Attachments
9.Motion to approve funding for Consultant Services Supplemental
Agreement Nine to Cranston Engineering Group/ERM in the amount of
$197,397.00 for Construction Phase Services for Augusta Canal Basin
Dredging Project as requested by the AED. (Approved by Engineering
Services Committee February 27, 2018)
Attachments
10.Motion to approve award of Sediment Dredging and Disposal
Construction Services Two-Phase Contract (Phase 1 (Heirs Pond) and
Phase 2 (Lake Aumond)) to Waterfront Property Services, LLC dba
Gator Dredging subject to Value Engineering as requested by the AED.
Also approve and authorize executing Phase 1 contract not to exceed in
the amount of $2 million. Award is contingent upon receipt of signed
contract. RFP 17-301 (Approved by Engineering Services Committee
February 27, 2018)
Attachments
11.Motion to approve establishing a subcommittee to study the downtown
parking situation and the creation of a professional management parking
system. (Approved by Engineering Services Committee February 27,
2018)
Attachments
12.Motion to approve a Deed of Dedication for the water and sanitary
sewer systems from TCA, LLC, for Longpoint Townhomes, Phase III,
Section 2. (Approved by Engineering Services Committee February
27, 2018)
Attachments
13.Motion to approve a Deed of Dedication for the water and sanitary
sewer systems for Longpoint Townhomes Phase IV, from TCA, LLC.
(Approved by Engineering Services Committee February 27, 2018)
Attachments
14.Motion to approve a Deed of Dedication and Maintenance Agreement
for the gravity sanitary sewer system from Euchee Creek Development
Co., Inc. (Approved by Engineering Services Committee February
27, 2018)
Attachments
15.Motion to approve a lease extension with Thompson Farms on a 29 acre
portion of the Big Farm property. (Approved by Engineering Services
Committee February 27, 2018)
Attachments
16.Motion to approve and award Preliminary Engineering Concept Phase
(design phase 1) of the Design Consultant Services Agreement to
Wolverton & Associates, Inc. in the amount of $1,005,511.85 for the
Willis Foreman Improvement Project as requested by the AED. Award is
contingent upon receipt of signed agreement. RFQ 17-265(Approved by
Engineering Services Committee February 27, 2018)
Attachments
PETITIONS AND COMMUNICATIONS
17.Motion to approve the minutes of the regular meeting of the Augusta
Commission held February 20, 2018 and Special Called
meeting held February 27, 2018.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
3/6/2018
AUGUSTA COMMISSION
REGULAR AGENDA
3/6/2018
(Items 18-22)
ADMINISTRATIVE SERVICES
18.Receive information from the Office of the Richmond County Tax
Commissioner regarding the taxes and ownership of property located on
433 Fairhope Street. (Requested by Commissioner Marion Williams)
Attachments
Upcoming Meetings
www.augustaga.gov
ENGINEERING SERVICES
19.Motion to approve the Award of Bid Item 17-303 – Deans Bridge Road
MSW Landfill Phase 3, Stage 1, Cell 3 Construction for the
Environmental Services Department to Gearig Brothers Civilworks. (No
recommendation from Engineering Services Committee February
27, 2018)
Attachments
SUBCOMMITTEE
Pension Committee
20.Consider recommendation(s) from the Pension Committee regarding
possible changes to Augusta's Georgia Municipal Employees Benefit
System (GMEBS) retirement plan.
Attachments
APPOINTMENT(S)
21.Approve the appointment of Mr. Jack W. Evans to the Downtown
Development Authority seat no. three (3) effective immediately and
expires 12/31/2021. (Requested by Commissioner Bill Fennoy)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
22.Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
3/6/2018 2:00 PM
Invocation
Department:
Department:
Caption:Rabbi Shai Beloosesky, Congregation Children of Israel
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/6/2018 2:00 PM
Municipal Elected Official's Certification
Department:
Department:
Caption: Congratulations! Commissioner Dennis Williams for having
completed the required hours of training for the University of
Georgia Harold F. Holtz Municipal Training Institute and Georgia
Muncipal Association's Certificate of Recognition.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/6/2018 2:00 PM
Moses Todd
Department:
Department:
Caption: Mr. Moses Todd, President Augusta East Central Georgia Labor
Council and the Cedar Grove/Magnolia Bicentennial Citizens
Committee regarding the cemeteries' perpetual care and their
bicentennial.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/6/2018 2:00 PM
Ming F. Lin
Department:
Department:
Caption: Mr. Ming F. Lin, regarding law enforcement issues related to
3614 Alene Circle.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
commission meetings: First and third ruesdays of each month - 2:00 p.m.Committee meetings: second and last Tuesdays of each month - 1:00 p.m.
ommission/Commiffee:
v Commission
C
FlRs f ru<cla7-J af'/"/'tia,
Public Safety Committee
Public Services Committee
Administrative Services Committee
Engineering Services Committee
Finance Committee
(Please check one and insert meering date) [( f.l rc/t, 6//,
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
contact rnformation for rndividuavpresenter Making the Request:
Name:/iNG F. t-rN
Address:
Telephone Number:
Fax Number:
E-Mail Address:
Captiol/Tonjc of Discussion to be placed on the Agenda:
4,u/'€1 7 1'
Please send this request form to the following address:
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Telephone Number: 7 06-t2l-1820
Fax Number: 706-821-1838
E-MailAddress: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,sOffice no later than 9:00 a.m. on the Thursday preceding the Commission or Committeemeeting of the following week. A five-minute time timit will be allowed for presentations.
Commission Meeting Agenda
3/6/2018 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Application: A.N. 18-09: request by Suzann
M. Mischel for an on premise consumption Liquor, Beer & Wine
License to be used in connection with R & R Bar and Grill located at
2706 Gordon Highway. There will be Dance. District 4. Super
District 9. (Approved by Public Services Committee February 27,
2018)
Background:This is a New Applicant.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4,585.00.
Alternatives:
Recommendation:The Planning & Development Office approved the application
subject to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject to
additional information not contradicting applicant’s statements.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/6/2018 2:00 PM
Bernie Ward Community Center
Department:
Department:
Caption:Motion to approve tasking the Recreation Director
and Administrator with conducting a feasibility study on whether
to relocate Jones Pool and/or renovate it in its current location and
bring back a recommendation in 90 days. (Approved by Public
Services Committee February 27, 2018)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/6/2018 2:00 PM
Resolution Plutonium Pit Production Mission
Department:
Department:
Caption:Motion to approve tasking the law Department with the
development of a Resolution - Supporting and Encouraging the
Department of Energy/National Nuclear Security Administration’s
consideration of the Savannah River Site to locate the Plutonium
Pit Production Mission for presentation at the next Commission
meeting. (Approved by Public Services Committee February
27, 2018)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Sponsor(s) :
Council District Representative :
Committee Referral :
Committee Consideration Date :
Committee Recommendation :
Effective Date :
RESOLUTION NO.
COUNCIL ADMINISTRATOR FORM OF GOVERNMENT FOR AIKEN COUNTY
(Supporting and Encouraging the Department of Energy/National Nuclear Security Administration’s
Consideration of the Savannah River Site to Locate the Plutonium Pit Production Mission.)
WHEREAS:
1. Aiken County has long supported the missions of the Savannah River Site (SRS) and the role
SRS has played, and continues to play, in our nation’s national security; and
2. SRS is perfectly positioned to support many long-term missions such as the Mixed-Oxide Fuel
Fabrication Facility (MFFF) and the Plutonium Pit Production mission while safely treating and
disposing of the site’s legacy waste, a mission that must continue; and
3. SRS has a long record of safety and environmental protection, a skilled workforce with hands-
on experience in dealing with large-scale plutonium operations, an excellent security posture
and a large land mass to serve as a buffer; and
4. SRS is home to the Savannah River National Laboratory that has a successful history of directly
supporting large-scale plutonium operations and working with design laboratories on tritium
research and development, a model that can be used as the new Pit Production mission
becomes responsible for plutonium research and development activities; and
5. Aiken County Council believes the Pit Production mission should be brought to SRS, not as a
replacement for the MFFF, but in a complementary role to that facility, and believes SRS is
uniquely capable of handling both of those important national defense missions; and,
6. Aiken County Council recognizes that the location of the Pit Production mission at SRS would
increase shipments of plutonium to our community, while potentially providing a disposition
pathway for material already stored at SRS; and,
7. If selected for this mission, the Aiken County Council requests assurances from the Department
of Energy/National Nuclear Security Administration that the facility will be built and that any
waste generated by the operation, or from other missions at SRS, will be safely removed and
disposed of at an appropriate facility outside of South Carolina.
NOW THEREFORE BE IT RESOLVED BY THE AIKEN COUNTY COUNCIL THAT:
1. Aiken County Council hereby supports and encourages the Department of Energy/National
Nuclear Security Administration’s consideration of the Savannah River Site as the location for
the Plutonium Pit Production mission.
2. Aiken County Council, because of the unique capabilities of SRS, continues its support for this
and other long-term, sustainable missions for the Site and requests that the Department of
Energy/National Nuclear Security Administration move forward with a decision and a funding
request to Congress to locate the Plutonium Pit Production mission at SRS.
Adopted at the regular meeting of Aiken County Council on __________________________.
ATTEST: SIGNED:
______________________________ ________________________________
Tamara Sullivan, Council Clerk Gary Bunker, Chairman
IMPACT STATEMENT:
COUNCIL VOTE:
When separated from the Analysis of Alternatives Final Report, the
t wo page Executive Summary may by handled as UNCLASSIFIED.
Department of Energy/National Nuclear Security Administration/Defense Programs I October 2017
EXECUTIVE SUMMARY
The National Nuclear Security Agency (NNSA) requires a sustained production capacity of no fewer than
80 pits per year (ppy) by 2030. Since 1989, when the Rocky Flats Plant was closed, the nation has had little
capability to manufacture new plutonium pits that can go into the stockpile, called War Reserve (WR) pits.
A limited capability of 10 WR ppy was exercised at Los Alamos National Laboratory (LANL) in the early
2000s, but no WR pits have been produced since 2012. At this time, NNSA is developing and installing
capability at LANL in Plutonium Facility (PF}-4 to produce 30 ppy by 2026. The Analysis of Alternatives
(AoA) for meeting pit production requirements, completed in September 2017, assessed alternatives to
close this identified mission gap in the NNSA's pit production capability. The AoA is a post Critical Decision
(CD)-O, pre-CD-1 activity to identify a preferred alternative for conceptual design in preparation for the
Deputy Secretary of Energy to make a program decision at CD-1.
The AoA analysis resulted in the identification of two preferred alternatives, with a recommendation
to conduct engineering analyses and pre-conceptual design activities on both alternatives in support of
conceptual design for CD-I. The refurbishment and repurposing of the Mixed-Oxide Fuel Fabrication
Facility at Savannah River Site has the most favorable cost and schedule for achieving a sustained 80 WR
ppy production rate, but introduces the qualitative risk of reconfiguring a partially completed facility for
a new mission in a new location. The other recommended alternative, new construction of an 80 WR ppy
facility at LANL, has the lowest qualitative siting risk, but less favorable cost and schedule, and introduces
risk associated with new construction of hazard category (HC)-2 facility space that includes regulatory
milestones historically difficult to navigate in early design (e.g., NQA-1 and NEPA). The identification of
two preferred alternatives for more detailed engineering analysis and conceptual design has precedence
within the department to be addressed outside of the AoA process .
The 80 WR ppy requirement was validated prior to the start of the AoA by the Nuclear Weapons Council
based on pit aging and directed military requirements. The pit production requirement is an annual "at
least" production rate derived from the delivery schedule for certified, life extended nuclear weapons to
the Department of Defense (DOD) . Consequently, a sustained production rate of 80 ppy must be achieved
with high confidence. In the context of the AoA analysis, high confidence was defined as a greater than
90% probability of achieving the required throughput (9 out of every 10 production years, the facility is
expected to produce at least 80 WR pits). This constraint differs significantly from the Plutonium
Sustainment Program's 30 WR ppy annual production goal. The 30 WR ppy capability is an "on average"
requirement, defined as a 50% confidence in the production throughput.
The AoA Team evaluated functional and process requirements for achieving the 80 WR ppy mission
requirement. These requirements informed the development of equipment and processing space
estimates, which were key components of the analytical conclusions and the cost estimate ranges
produced by the AoA. In order to adequately develop the equipment and space estimates, the AoA team
developed a stochastic discrete event simulation of the pit production process to project pit
manufacturing throughput for a given equipment set. The final equipment set was developed by adjusting
equipment as needed to remove production-and logistics-based bottlenecks to ensure an 80 WR ppy
throughput at high confidence. Following verification and validation of the model and the resultant
equipment set by the AoA team production experts, subject matter experts estimated space needs based
on analysis of analogous projects. Space needs were developed for both HC-2 and non-HC-2 functions,
Final Report for the Plutonium Pit Production Analysis of Alternatives I Page 1
When separated from the Ana lysis of Alternatives Fina l Report, the
two page Executive Summary may by handled as UNCLASSIFIED.
When separated from the Analysis of Alternatives Final Report, the
two page Executive Summary may by handled as UNCLASSIFIED.
Department of Energy/National Nuclear Security Administration/Defense Programs I October 2017
using a best value approach by moving support functions to non-HC-2 space whenever possible. Two key
outcomes resulted from the equipment and space analysis :
• First, the equipment set for 80 WR ppy does not fit in the modular layout envisioned at CD-O for
the initial modular building strategy proposal.
• Second, the difference between a 50 WR ppy equipment set and an 80 WR ppy equipment set is
within the range of error and, therefore, did not have an appreciable effect on the determination
of the preferred alternatives. 50 ppy capability was evaluated in the context of splitting
production capacity by continuing to rely on PF-4 for 30 ppy and producing 50 in another facility.
The AoA Team assessed a range of options that included both building new and refurbishing existing
facilities to achieve the required annual production rate while not interfering with the mission objectives
for the Plutonium Sustainment program and other required plutonium missions. The AoA Team
determined that the original modular building strategy as proposed at CD-O is not a viable option for the
80 WR ppy production requirement. Three aspects of this strategy prevent it from meeting mission
requirements:
• PF-4 is only capable of an estimated 30 ppy (on average) after planned upgrades.
• Renovation of existing processing areas within PF-4 makes the 30 WR ppy sustainment capability
unachievable by 2026 and presents schedule risks to other current missions not present in other
options.
• An 80 WR ppy equipment set (at high confidence), requires over three times more HC-2
processing space than provided by two 5,000 square foot modules.
Although the modular building strategy envisioned at CO-O utilizing PF-4 does not meet the functional and
process requirements for an 80 WR ppy production, after a new 80 WR ppy capability is established, PF-4
can return to the research and development mission for which it was built.
A key finding of this AoA was the high schedule risk for all alternatives. There are two types of schedule
risk, risk associated with the complexity of the schedule (complexity) and risk associated with the ability
to execute the schedule as envisioned (executability). Complexity risk is related to the difficulty associated
with design and procurement of processing equipment and the design and construction of a HC-2 facility.
Complexity risk is reflected in the schedule analysis, and compounds with a phased approach to design
and construction. Executabllity risk is related to resources, efficiency, and personnel. Executability risk is
reflected in the cost estimating section. Although the complexity analysis indicated a 2030 schedule is
achievable under ideal circumstances, the associated cost analysiS demonstrated that executability risk
would delay achievement of 80 WR ppy to 2033 at the earliest for any alternative.
Based on the AoA analyses, the Program Secretarial Officer has directed further refining each of the two
preferred alternatives by executing an engineering analysiS prior to conceptual design. The results of the
engineering effort, coupled with the AoA analysis, will be used to inform a decision memorandum from
the Program Secretarial Officer and enable pursuit of a full conceptual design package on a single
preferred alternative.
Final Report for the Plutonium Pit Production Analysis of Alternatives I Page 2
When separated from the Analysis of Alternatives Final Report, the
two page Executive Summary may by handled as UNCLASSIFIED.
RESOLUTION SUPPORTING AND ENCOURAGING THE
DEPARTMENT OF ENERGY/NATIONAL NUCLEAR SECURITY
ADMINISTRATION'S CONSIDERATION OF THE SAVANNAH RIVER
SITE TO LOCATE THE PLUTONIUM PIT PRODUCTION MISSION.
WHEREAS, the consolidated govemment of Augusta, Georgia has long supported the
missions of the Savannah River Site (SRS) and the role SRS has played, and continues to play, in
our nation's national security; and
WHEREAS, SRS is perfectly positioned to support many long-term missions such as the
Mixed-Oxide Fuel Fabrication Facility (MFFF) and the Plutonium Pit Production mission while
safely treating and disposing of the site's legacy waste, a mission that must continue; and;
WHEREAS, SRS has a long record of safety and environmental protection, a skilled
workforce with hands-on experience in dealing with large-scale plutonium operations, an excellent
security posture and a large land mass to serve as a buffer; and;
WHEREAS, SRS is home to the Savannah RiverNational Laboratory that has a successful
history of directly supporting large-scale plutonium operations and working with design
laboratories on tritium research and development, a model that can be used as the new Pit
Production mission becomes responsible for plutonium research and development activities; and
WHEREAS, the Augusta, Georgia Commission believes the Pit Production mission should
be brought to SRS, not as a replacement for the MFFF, but in a complementary role to that facility,
and believes SRS is uniquely capable of handling both of those important national defense
missions; and
WHEREAS, the Augusta, Georgia Commission recognizes that the location of the Pit
Production mission at SRS would increase shipments of plutonium to our community, while
potentially providing a disposition pathway for material already stored at SRS; and
WHEREAS, if selected for this mission, the Augusta, Georgia Commission requests
assurances from the Department of EnergyAtrational Nuclear Security Administration that the
facility will be built and that any waste generated by the operation, or from other missions as SRS,
will be safely removed and disposed of at an appropriate facility outside of South Carolina and
Georgia
NOW THEREFORE, THE COMMISSION OF AUGUSTA, GEORGIA HEREBY
RESOLVES AS FOLLOWS:
Section 1. The Augusta, Georgia Commission hereby supports and encourages the
Department of Energy/Irtrational Nuclear Security Administration's consideration of the Savannah
River Site as the location for the Plutonium Pit Production mission.
Section 2. The Augusta, Georgia Commission, because of the unique capabilities of SRS,
continues its support for this and other long-term, sustainable missions for the Site and requests
that the Department of EnergyA.{ational Nuclear Security Administration move forward with a
decision and a funding request to Congress to locate the Plutonium Pit Production mission at SRS.
Section 3. Effective Date - This Resolution shall be effective on the date of its approval
by the Augusta, Georgia Commission.
SO RESOLVED, this the day of ,2018.
AUGUSTA, GEORGIA
By:
Hardie Davis, Jr.
As its Mayor
ATTEST:
Lena J. Bonner, Clerk of Commission
Commission Meeting Agenda
3/6/2018 2:00 PM
2018 - Fort Gordon Backhoe (Bid #17-199)
Department:Central Services Department - Fleet Management Division
Department:Central Services Department - Fleet Management Division
Caption:Motion to approve the request to purchase one Case backhoe
from Border Equipment for Utilities - Fort Gordon. Bid Item #17-
199. (Approved by Administrative Services Committee
February 27, 2018)
Background:The Utilities Department has a support contract to Fort
Gordon. This contract has expanded with the inclusion of the
“Cyber Center”. Utilities Department Fort Gordon, prior to the
expansion, borrowed backhoes from Utilities Construction to
perform the support function of the Contract. The expansion of the
contract has necessitated a dedicated backhoe to Fort Gordon, as
support is required at all hours of the day and night, particularly in
emergency situations.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star electronic bid
system which offers nationwide bid coverage. The Procurement
Department received quotes back from two vendors: Border
Equipment, from Augusta = $88,115.00 and Flint Construction,
Columbia County, whose bid did not meet specifications (see tab
sheet).
Financial Impact:The cost of the Backhoe is $88,115.00. The backhoe will be
purchase using the GMA lease program and will be paid over a 3
year period with annual payments of $29,371.67 per year. (ACT
#: 631-10-1110-54-99631).
Alternatives:(1) Approve the request; (2) Do not approve the request.
Recommendation:Approve the request to purchase one Case backhoe from Border
Equipment using the GMA Lease Program at a cost of
$88,115.00. Cover Memo
Funds are Available
in the Following
Accounts:
GMA Lease Program: 631-10-1110/54.99631
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Year
Make
Model
Base Price
Deleivery
9.00
90.1
9.02
9.03
9.04
9.05
9.10
5.04
6.02
6.06 11' 2 inches- did not meet spec
6.06
$88,115.00
398 Included
$1,200.00 $738.00
included Included
included Included
$3,190.00 $2,000.00
included $1,278.00
OPTIONAL ITEMS
Backhoe Mechanical Thumb
Backhoe: pilot operated
Control system
Backhoe: in Cab Switchable
"excavator to backhoe" control
pattern change
Load Height - 12 feet min
Total Price w/options
Tires: front: 12.0LX16.5
rear: 19.5LX24.0
Front Counter Weights: 700 LB
Loader: 4 way front bucket
12'
Load Height - Dipper Extended
14 ft min 14.4 ft 13.7 ft-did not meet spec
Engine Horse Power 90 hp min 70 hp did not meet spec90 hp
Bucket, 90" minimum width 90" 84"-did not meet specs
60 Days ARO
2017
Case
580SN
$83,789.00
2018
John Deere
310L
$72,904.00
Did not meet Specifications
Bid #: 17-299 - Backhoe Loader - Due Friday, December 15, 2017 @ 11:00 a.m.
Border Equipment
2804 Wylds Rd
Augusta, GA 30909
Flint Construction
1900 William Few PKW
Grovetown, GA 30813
J&B Tractor
3585 Mike Padgett
Augusta, GA
NO BID
6 weeks
Invitation to Bid
Sealed bids will be received at this office until Friday, December 15, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-299 Backhoe Loader – Central Service Department – Fleet Division
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, December 1, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle November 9, 16, 23, 30, 2017
Metro Courier November 15, 2017
OFFICIAL
VENDORS
J & B Tractor
3585 Mike Padgett Hwy
Augusta, GA 30906
Flint Construction
1900 William Few Pkwy
Grovetown, GA 30813
Border Equipment
2804 Wylds Road Ext.
Augusta, GA 30909
Attachment B No Bid Yes Yes
E-Verify Number 344722 705362
SAVE Form Yes Yes
Year 2018 2017
Make John Deere Case
Model 310L 580SN
Bid Price No Bid Response $72,904.00 $83,789.00
Proposed Delivery Schedule 60 days ARO 6 weeks ARO
BACKHOE: Mechanical thumb $2,000.00 $3,190.00
BACKHOE: Pilot operated
control system $1,278.00 Included
BACKHOE: In Cab switchable
“excavator to backhoe” control
pattern change
included Included
LOADER: 4 way front bucket included Included
Tires – Front – minimum
12.0LX16.5, Rear – minimum
19.5LX24.0
included $398.00
Front Counter Weights:
700 lbs $1,200.00 $738.00
Backhoe Loader:
Total Number Specifications Mailed Out:19
Total Number Specifications Download (Demandstar):1
Total Electronic Notifications (Demandstar): 57
Mandatory Pre-Bid/Telephone Conference: NA
Total packages submitted: 2
Total Non-Compliant: 0
Optional Items:
Bid Item #17-299 Backhoe Loader
for Augusta, Georgia- Central Services Department-Fleet Division
Bid Due: Friday, December 15, 2017 @ 11:00 a.m.
Page 1 of 1
Commission Meeting Agenda
3/6/2018 2:00 PM
2018 - Sheriff's Office Bomb Truck
Department:Central Services Department - Fleet Management Division
Department:Central Services Department - Fleet Management Division
Caption:Motion to approve the purchase of one F-250 Pickup Truck using
a sub-grant funded by the Federal Homeland Security Grant
Program through the State of Georgia.(Approved by
Administrative Services Committee February 27, 2018)
Background:The Richmond County Sheriff’s Office has received a grant,
through the State of Georgia, from the Federal Homeland Security
Grant Program (attached). The grant will authorize the
expenditure of up to $52,000 for a “Tech Bomb/CBRNE
Response Vehicle” (see attachment).
Analysis:Because of the impending deadline of the Grant, Fleet
Management requested the use of the State Contract for this truck,
from the Procurement Office, for vehicle pricing. The
Procurement Office approved the use of the Georgia Wide State
Contract. Pricing for this truck through Allan Vigil Ford
Government Sales is $42,787.00.
Financial Impact:No impact on Captial Outlay or SPLOST. Augusta will be
responsible for the operating cost of the vehicle.
Alternatives:(1) Approve the request; (2) Do not approve the request.
Recommendation:Approve the purchase of one F-250 – Pickup Truck for the
Richmond County Sheriff’s Office – Bomb Squad funded by
Grant # SHO16-055.
Funds are Available
in the Following
Accounts:
Grant # SHO16-055 220-039256
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
2018 FORD F-250 X New
State Wide Contract Number Replace
99999-SPDES40199373-002 Department: Sheriff's Office-Bomb
PRICE Request
Order
Code
2018 Ford F-250 Regular Cab 6.7L V-8 Diesel Engine 8,359.00$ $8,359.00 99T
Equipment included in Base 4X4 Option 4,175.00$ 4,175.00$ F2B
price: Skid Plates :(4X4 only)95.00$ 95.00$ 41P
6.2L V8 Gas/E85 Engine LT245 All terrain Tires 160.00$ 17S
6 Speed Automatic Transmisison Crew Cab - Short Bed 4,010.00$ 4,010.00$ W20s
Factory Installed A/C Cab Steps 355.00$ 355.00$ 18B
9800GVWR Limited Slip Axle 365.00$ 365.00$ X3E
AM-FM Radio Trailer Brake Controller 255.00$ 255.00$ 52B
Power Steering Reverse Aid Sensor 235.00$ 235.00$ 76R
Power ABS Brakes
XL Value Pkg (AM/FM/CD, cruise,
Chrome bumpers)680.00$ 680.00$ 96V
40/20/40 Vinyl Bench Seats Power Windows, door locks, mirrors 1,050.00$ 1,050.00$ 64W
Rubber Floor Covering Cloth 40/20/42 295.00$ 295.00$ 1S
Full Size Spare Tire Dual Alternators (Diesel Only) 331.00$ 331.00$ 67A
Rear Step Bumper Spray-in bed liner 375.00$ 375.00$ ATK
Solar Tinted Glass Additional Key with remote 130.00$ 130.00$
Trailer wiring harness Camper Suspension System 150.00$ 150.00$ 471
Receiver Hitct (12.5K) Electric Shift & Hubs included N/C 213
Tilt Steering Wheel Fire Extinguisher 85.00$ 85.00$
Rear View Camera
Electric Shift (4X4 only)
Colors Available OPTIONS TOTAL
Exterior Interior BASE PRICE: $21,105.00
J7-Magnetic Grey TOTAL FOR OPTIONS AND BASE PRICE $21,532.00
PQ-Race Red Grey Delivery Price $150.00
N1-Blue Jeans Grey TOTAL $42,787.00
UX -Ingot Silver Grey
G! -Shadow Black Grey
Z1-Oxford White Grey
Allan Vigil Ford Government Sales
6790 Mr. Zion Blvd
Morrow, GA 30260
Bob Burtner 678-364-3986
Commission Meeting Agenda
3/6/2018 2:00 PM
Create New Admin 1 for Coroner's Office
Department:Coroner's Office
Department:Coroner's Office
Caption:Motion to approve new position for the Coroner's Office
(Administrative Assistant 1, Salary grade 42). (Approved by
Administrative Services and Public Safety Committees
February 27, 2018)
Background:The Richmond County Coroner’s Office is the busiest coroner’s
office in the State of Georgia and as such, our caseload is already
overwhelming. The recent publicity concerning the growing
opioid epidemic is not to be taken lightly. At the coroner’s office,
we have seen two – three times the number of overdose deaths
than have seen in recent history and it is continuing to rise with no
end in sight. This increase means that our deputy coroner’s are out
of the office more than in. With handling cases, out on comp time,
etc., we need dedicated personnel, i.e. another administrative
assistant, to staff the office and assist with releasing bodies to
funeral homes and transport services, receive and distribute mail,
type letters, greet the public and answer questions, and phones etc.
Analysis:No additional funding will be required for this position. Will be
using funding from approved budget
Financial Impact:Salary will be $27392.18 plus benefits. This money is within the
present Coroner's budget taken from a variety of salary and
operational items. Total amount will be $39,430.
Alternatives:
Recommendation:Approve New Position as indicated
Funds are Available
in the Following
Accounts:
Transfer funds from 101036110 $36,000 from Part Time and
Overtime $3,430 from Operating budget Cover Memo
REVIEWED AND APPROVED BY:
Cover Memo
Job Desc
Augustu, Georgia
Approved Title: Administrative Assistant t Job code: 0058 original Date Prepared:
working Job Title: Administrative Assistant t P ay Grade: 42 Date Revised: February 6' 2018
Department: coroner FLSA Classi{ication: Non-Exempt
Reports to: Coroner
Does the Position Have Direct Reports? Yes flNo X
If yes, What is the Tifle of the position that Reports to this Position: Is this Position Safety Sensitive? Yes I No X
Gnxrnll Suu*tlny: This class is an entry level of all administrative assistant positions within the organization' The incumbent
is responsible for performing entry level clerical, receptionist, typing, data entry, and filing duties'
percentases TYPICAL CLASS ESSENTIAL DUTIES: -,-!---^-a^ *^..,,^-., \'.LUrrr.s!J : (These duties are a representative sample; position assignments may vary.)
1 '.'.-'.*---- -[;fbr*, receptionist duties, such as greeting and assisting customers, answering and directing phone calls,
,i taking *.rrugir, and maintaining department and County phone numbers.
* t 'I "l-'?---
idistributingmail,enteringdata,andrunningbasicorstandardreportS.
! Maintains paper and electronic logs, forms, files,_and other documents, prepares items for storage or destruction,
', 1 and assists in maintaining the secirity and confidentiatity of applicable information.
Processes basic forms by reviewing for proper signature, ensuring fields are completed,veri$ing standard or
basic data, and collecting fees when appropriate.
I S"h.dul", rooms, conferences, County vehicles, and/or meetings'
*J*---
I
As Required ] eerforms other duties of a similar nature or level.
1007o Total: 100 (This section's percentage must total 100%)'
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
. Arr** ph"*, take messages and direct calls to the appropriate personnel
o Prepares death certificates for the Coroner's signature
o Files amended death certificates with the state office of vital records
o Delivering mail;
o Receiving and handling mail;
o Scheduling meetings
o Maintains the inveritory of supplies, orders materials as necessary, and transfers supplies to personnel as needed;
. Prepares completed case files for filing
o Maintains morgue logbook
o Maintaining inventory of office supplies
. Coding and entering purchase orders
RE,QURNN MINIMUM QUALIFICATIONS:
Edriation: High school diploma, G.E.D., or equivalent level of education.
Experience: Two years of idministrative support or offtce related experience.
Knowledge/Skills/Abilities :
Knowledse (position requirements at entry):
o Basic office principles;
o Customer service principles;
XTV NNSPONSIBILITIES AND PERFORMANCE STAI\{DARDS
Page I
. Ability to leam department specific policies and procedures'
Skills (position requirements at entry):
o Performing basic office support;
. Providing customer service;o communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc' sufficient to
exchange or convey information and to receive work direction'
Certification:
Licensing Requirements (positions in this class may require):
. Valid Georgia Driver's License.
. Notary Public.
OTHER:
Does this position require staff call up in an emergency situation? I.t n No x
Is travel from offrce to other locations required oithis position? Yes flNo X
If yes, what is the percentage of travel involved? Less than 50%? Yes E No [t tuto." than 50%? Yes E No X
PHYSICAL REQUIREMENIS:
Depending upon area of assignment:
positions in this class typically require: walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and
repetitive motions. Work is performed in an office setting.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to l0 pounds of force frequently, and/or negligible amount
of force constantly to move objicts. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary
Work and the worker sits most of the time, the job is rated for Light Work.
FINANCIAL RESPONSIBILITY:
i, tt i, position involved in a budgetary or financial approval responsibility? Yes I-..l Io X
iiy"r, pt.ur" indicate size of bud-get or financial appioval responsibility in annual dollar amount: $0
TRATNING & SUPERVISORY RESPONSIBILITY:
How many people are being supervised or trained? None [t
i;#i'i;;Ti N; X i*oio five staff v.r I N" X-sx to ten staff Yes E No [l More than ten staff Yes E No X
The preceding job description has been designed to indicate the general nature and level of work performed by employees within
this classification. It is not designed to contiin or be interpretedls a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.
REvIEWAPPROVALS
Employee (Print Name)
Line or Staff Management
Department Director
Compensation Administration Staff
HR Director
Date
Date
Date
Date
Date
Admi nistrative Assistant
The Richmond County Coroner's Office is requesting permission to add an
administrative assistant's position to its staff. The monies required to fund the salary
and benefits for the position will be taken out of the existing budget from various
operating expenses. There will be no need to increase the budget. The reasons for
justifying the position are as follows:
The Richmond County Coroner's Office is the busiest coroner's office in the State of
Georgia and as such, our caseload is already overwhelming. The recent publicity
concerning the growing opioid epidemic is not to be taken lightly. At the coroner's
office, we have seen two - three times the number of overdose deaths than have seen
in recent history and it is continuing to rise with no end in sight. This increase means
that our deputy coroner's are out of the office more than in. With handling cases, out on
comp time, etc., we need dedicated personnel, i.e. another administrative assistant, to
staff the office and assist with releasing bodies to funeral homes and transport services,
receive and distribute mail, type letters, greet the public and answer questions, etc.
Our current administrative assistant is now taking on additional responsibilities such as
preparing death certificates in a timely manner to comply with the State Office of Vital
Records new mandates on death reporting. With her new responsibilities, we have
relieved her from answering the phones, preparing case files, preparing subpoenas, etc.
These duties as well as the ones listed above will be transferred to the 2nd
ad m in istrative assistant.
The new position can be filled by a temporary employee that we have been utilizing for
the past few months who is already fully trained in the duties required.
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Commission Meeting Agenda
3/6/2018 2:00 PM
Accountability Court SAMHSA Grant
Department:Richmond County State Court
Department:Richmond County State Court
Caption:Motion to approve applying for Substance Abuse and Mental
Health Services Administration grant to develop enhancement
programs to the participants of the DUI court program.
(Approved by Public Safety Committee February 27, 2018)
Background:The State Court of Richmond County Accountability DUI Court
program would like to offer additional treatment options for
participants entering into the DUI court program. These funds
will allow us to increase our ability to assist those with substance
issues and who are indigent and unable to pay for treatment
services.
Analysis:None
Financial Impact:This grant requires no matching funds and programs will be 100%
funded by the grantor.
Alternatives:None
Recommendation:Approval
Funds are Available
in the Following
Accounts:
This grant requires no matching funds and will be 100% funded
by the grantor
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/6/2018 2:00 PM
Approve the Award of Bid Item 17-273, Landfill Compactor to Yancey Brothers
Department:Environmental Services
Department:Environmental Services
Caption:Motion to approve the Award of Bid Item 17-273, Landfill
Compactor to Yancey Brothers. (Approved by Engineering
Services Committee February 27, 2018)
Background:The Environmental Services Department operates the Augusta
Deans Bridge Road Landfill. One of the requirements of landfill
operation is proper placement and compaction of the garbage. The
equipment used to achieve this is a landfill compactor, and is vital
to the safe and compliant operation of the landfill. ESD currently
has two compactors, one machine has approximately 7000 hours
on it, and the second has over 13,000 hours and has well exceeded
its life expectancy. Over the past year ESD has spent over
$250,000 in repairs on those machines. In this period of time,
Aljon, the manufacturer, has gone out of business and parts for the
machines are very difficult to locate and have a high lead-time.
Without the operating compactors, the landfill workload has
shifted to the bulldozers, which do not have the same effectiveness
as the compactor, and as a result are being overworked.
Analysis:There were three responsive bidders to Bid Item 17-273. Tractor
and Equipment Company proposed a remanufactured Aljon. This
does not meet the bid specification. Flint Construction proposed
the Bomag machine, which does not meet the specifications in
regard to the warranty requested, no extended warranty is offered,
and the availability of parts and service is questionable. If there is
an issue with the chassis and hydraulics, it would be serviced by
Flint; however if there is an issue with the engine, it requires a
third party contractor that is authorized to work on the Mercedes
engine. The Caterpillar machine offered by Yancey Brothers met
all of the specifications and in addition offered a higher-level
warranty (requested 2-yr/2000-hour; Yancey offered 5-yr/10,000
hour), a certified complete re-build of the machine at the 5-
year/10,000 hour interval, with complete factory warranty; and all
of the Caterpillar parts are in Augusta or in Atlanta with 98%
Cover Memo
available within 24 hours of a service request. Further, an analysis
of the life-cycle cost of ownership found that the Bomag and
Caterpillar machines have similar costs of ownership at the 5-year
mark, but there is greater advantage to purchasing the Caterpillar
machine due to the items described above.
Financial Impact:The bid price of the machine from Caterpillar is 1,201,663; and
ESD will utilize the GMA Lease process for this purchase.
Alternatives:1. Award the bid to Yancey and approve the purchase of the
Caterpillar machine. 2. Do not award the bid to Yancey.
Recommendation:Award the bid to Yancey Brothers and purchase the Caterpillar
machine.
Funds are Available
in the Following
Accounts:
ESD will utilize the GMA lease process to purchase the
compactor.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Friday, October 27, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-273 Landfill Compactor for Augusta, Georgia – Environmental Services Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, October 13, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 21, 28, October 5, 12, 2017
Metro Courier September 27, 2017
OFFICIAL
VENDORS
Cassie Jones /
Humdinger Equipment
3202 Clovis Road
Lubbock, TX 79415
Tractor & Equipment Co.
3809 Mike Padget Hwy
Augusta, GA 30906
Flint Construction &
Forresty Division
1900 William Few
Parkway
Grovetown, GA 30813
Yancy Brothers
4165 Mike Padgett Hwy
Augusta, GA 30906
Attachment B YES YES YES YES
E-Verify Number NO 49526 344722 686717
SAVE Form YES YES YES YES
Year 2017-2018 2018 R 2017 2018
Make/ Brand TANA ALJON BOMAG CATEPILLAR
Model E520ECO ADV600 BC1172RB4 836K
Bid Price $944,020.00 $675,000.00 $912,824.00 $1,093,683.00
Carlson GPS System $61,500.00 $104,975.00 $61,500.00 $107,980.00
TRADE IN VALUE2008
CATEPILLAR $30,000.00 $42,000.00 $40,000.00 $32,000.00
TRADE IN VALUE
2007 ALJON $25,000.00 $37,000.00 $10,000.00 $30,000.00
Cone Shaped Wheels w/
Plug NA NO BID NO BID NA
Caterpillar 836K Compactor or Approved Equal
Total Number Specifications Mailed Out: 13
Total Number Specifications Download (Demandstar):1
Total Electronic Notifications (Demandstar): 79
Mandatory Pre-Bid/Telephone Conference:NA
Total packages submitted: 5
Total Non-Compliant:
Optional Equipment
Bid Opening Item #17-273 Landfill Compactor
for Augusta, Georgia -Environmental Services
Bid Due: Friday, October 27, 2017 @11:00 a.m.
Page 1 of 2
OFFICIAL
VENDORS
Cassie Jones /
Humdinger Equipment
3202 Clovis Road
Lubbock, TX 79415
Tractor & Equipment Co.
3809 Mike Padget Hwy
Augusta, GA 30906
Flint Construction &
Forresty Division
1900 William Few
Parkway
Grovetown, GA 30813
Yancy Brothers
4165 Mike Padgett Hwy
Augusta, GA 30906
Total Number Specifications Mailed Out: 13
Total Number Specifications Download (Demandstar):1
Total Electronic Notifications (Demandstar): 79
Mandatory Pre-Bid/Telephone Conference:NA
Total packages submitted: 5
Total Non-Compliant:
Bid Opening Item #17-273 Landfill Compactor
for Augusta, Georgia -Environmental Services
Bid Due: Friday, October 27, 2017 @11:00 a.m.
Approximate Delivery
Time 120-150 DAYS ARO 90-120 DAYS ARO 120 DAYS ARO 20-23 WEEKS ARO
Page 2 of 2
Commission Meeting Agenda
3/6/2018 2:00 PM
Augusta Canal Basin Dredging Project
Department:Engineering
Department:Engineering
Caption:Motion to approve funding for Consultant Services Supplemental
Agreement Nine to Cranston Engineering Group/ERM in the
amount of $197,397.00 for Construction Phase Services for
Augusta Canal Basin Dredging Project as requested by the AED.
(Approved by Engineering Services Committee February 27,
2018)
Background:Rock Creek/ Warren Lake and Augusta Canal Basin Dredging
(Lake Olmstead, Lake Aumond, Heirs Ponds and Rae’s Creek) are
approved projects. Lake Olmstead is presently in permitting stage.
However, AED recently secured Section 404 of the Clean Water
Act required individual permit for Hiers Pond and Lake Aumond
that allows AED to initiate sediment removal construction
activities in these water bodies. Construction Phase of lake
dredging require design and 404 regulatory permit related
coordination with dredging contractor, resolution of
constructability conflicts, and request for field information that
warrants design engineer services.
Analysis:ERM as a team member to Cranston Engineering, provided lead
professional services for securing Section 404 of the Clean Water
Act required individual permit that allowed dredging of Hiers
Pond and Lake Aumond. This supplemental agreement covers
services during dredging construction phase for contractor request
for field information, field engineering, attending construction
progress meetings, and most importantly assuring sediment
dredging and disposal activities compliance with 404 permit
conditions.
Financial Impact:Funds are available in the project engineering account. 328-
041110-5212115/212828502-5212115.
Alternatives:1). Approve funding for Consultant Services Supplemental
Cover Memo
Agreement nine to Cranston Engineering Group/ERM in the
amount of $197,397.00 for Construction Phase Services for
Augusta Canal Basin Dredging Project as requested by the AED.
2). Do not approve and identify alternate dredging plan and
associated 404 permit compliance plan.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT
328-041110-5212115/212828502-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
ERM SOW for HP/LA Oversight 1 December 22, 2017
STATEMENT OF WORK SCOPE
ERM OVERSIGHT ACTIVITIES
FOR CITY OF AUGUSTA DREDGING PROJECT
AT HIERS POND AND LAKE AUMOND
Table 1, attached, presents a Summary of Estimated Probable Costs for ERM to provide
oversight assistance to the City of Augusta during dredging at Hiers Pond and Lake Aumond.
These estimated costs are based on anticipated ERM activities to oversee dredging contractor
activities needed to maintain compliance with the dredging permit issued by the U.S Corps of
Engineers (USACE) on April 17, 2017 and the Water Quality Certificate (WQC) issued by the
Georgia Department of Environmental Protection (GA EPD) issued on February 14, 2017.
The attached Table 1 provides three main Project Tasks with Subtasks. Estimated costs are
provided for each Subtask and the total Task. In developing the estimate, ERM employed the
following assumptions:
1. The ERM rates reflect a 5% increase from the rates in place since 2015 and will apply to these
Tasks only.
2. Regular Client/Project Team meetings will occur via ERM-organized teleconference.
3. ERM will be present in Augusta at multiple times during the project to meet with Agencies,
train project participants, and inspect/oversee dredging activities. At least one (1) ERM
staff person will be at the work site at all times. Up to three (3) ERM staff will be on site
during the initial meetings, training sessions, and disposal site inspection activities. These
staff will include Joe Carvitti, Paul Krause, and the routine oversight person.
4. ERM’s activities will be related solely to permit compliance requirements and associated
project oversight. ERM will not be responsible for scheduling work or controlling the
technical manner in which the contractor performs the work.
A brief description of each Project Task is provided below.
A. Project Management. As listed in Table 1, management activities consist of routine
discussions and review of issued permits for the purposes of developing checklists and plans.
The checklist(s) that ERM develops will tabulate each of the specific permit requirements in a
format that will allow clear and easy understanding of requirements and documentation of
adherence to the requirements. Because the submitted Dredging Plan is incorporated into the
permit and WQC, specific aspects of this Plan will be included in the checklist(s). The
checklist(s) will be designed so as to allow daily (or some other frequency) review to ensure the
permit conditions are being observed and satisfied. The estimated cost for the Task is $23,578.
B. Contractor and Agency Interactions. The permit and WQC include specific requirements
for interactions between the City, dredging contractor, and USACE/GA EPD. ERM will
facilitate these interactions by assisting with scheduling and notifications. ERM will first meet
with the selected contractor to discuss the overall dredging schedule and operations. When a
reasonably certain schedule has been established, ERM will contact the USACE and GA EPD to
schedule a pre-dredging meeting of all parties. ERM will be present at the meeting and will
prepare documentation of the topics discussed and any specific outcomes of importance that
ERM SOW for HP/LA Oversight 2 December 22, 2017
transpired. ERM also will ensure that all required notifications are prepared and submitted as
dictated by the permit and/or WQC. The estimated cost for the Task is $40,397.
C. Dredge Activity Oversight. ERM will oversee all phases of on-site contractor activity to
monitor their activities with respect to maintaining compliance with permit and WQC terms
and conditions. ERM will prepare training materials that summarize permit and WQC
obligations and decisions points. These training materials will them be presented to all
members of the dredging team expected to be performing work on site. Topics such as
reporting requirements, safety considerations, site access and appearance, and recordkeeping
issues will be presented during the training session. ERM will document that all persons
wishing to have access to the dredging sites have undergone training on the permit
requirements and site safety procedures prior to allowing them to enter the work area.
As required by the permit, prior to placing any dredged material in the disposal site, ERM will
participate in an inspection of the disposal site. Results of the inspection will be documented
along with photographs of the site. Periodically during the dredging activities, ERM will
perform additional inspections of the disposal site to document that disposal is being
performed in an environmentally responsible manner. A final inspection will be performed
after the cap is installed.
During dredging, ERM will arrange routine “tail-gate” meetings with the dredging contractor.
These tail-gate meetings will be conducted no less frequently than once per week and any day
that an Agency is scheduled to visit the work site. ERM also will routinely fill in the checklist(s)
prepared in Task A. Should any deviations from permit requirements be noted, ERM will
immediately bring the deviation to the attention of the dredging contractor and the City.
ERM will provide one (1) staff member to oversee dredging activities each day. This person
will be assigned from one of ERM’s local offices. At times, during scheduled inspections by an
Agency, ERM’s Project Manager also will be present at the site.
At completion of the dredging activities, ERM will perform a final inspection of all areas to
document that the areas have been maintain/returned to the conditions specified in the permit
and Dredging Plan.
The estimated cost for the activities under this Task is $133,422.
TABLE 1. Summary of Estimated Probable Costs
Hires Pond and Lake Aumond Dredge Support
Cranston Engineering Group, Augusta, Georgia
Labor
Charges
Associated
Project
Costs @ 9.8%
Field
Expenses
Laboratory
Expenses
Subcontractor
Expenses
Total
Expenses
PROJECT
TASKS
TOTAL
COSTS
A Project Management and
Meetings
$21,474 $2,104 $0 $0 $0 $2,104 $23,578
A1 PM/Client Discussions $6,316 $619 $0 $0 $0 $619 $6,935 A2 Review Permit and WDCs $4,453 $436 $0 $0 $0 $436 $4,889 A3 Develop Permit Checklist
Materials
$7,998 $784 $0 $0 $0 $784 $8,781
A4 Summarize Dredging
Plans
$2,708 $265 $0 $0 $0 $265 $2,973
. B Contractor and Agency
Interactions
$30,187 $2,958 $7,251 $0 $0 $10,210 $40,397
B1 Pre-Dredge meeting with
Contractors
$13,472 $1,320 $4,861 $0 $0 $6,181 $19,654
B2 Pre-Dredge meeting with
Agencies
$6,948 $681 $2,390 $0 $0 $3,071 $10,019
B3 USACE/GAEPD
Notifications
$2,081 $204 $0 $0 $0 $204 $2,285
B4 Final Paperwork and
Notifications
$7,686 $753 $0 $0 $0 $753 $8,439
. C Dredge Activity
Oversight
$91,620 $8,979 $32,823 $0 $0 $41,802 $133,422
C1 Contractor Training and
Inspections
$17,320 $1,697 $7,023 $0 $0 $8,720 $26,041
C2 Permit Compliance
Inspections
$6,311 $619 $0 $0 $0 $619 $6,930
C3 Field Site
Meetings/Compliance
$67,988 $6,663 $25,800 $0 $0 $32,463 $100,452
TOTALS $143,281 $14,042 $40,075 $0 $0 $54,116 $197,397
(SA01 – For changes greater than $20,000) April 2010
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County Project Number(s): 328-041110-212828502
Supplemental Agreement Number: 9
Purchase Order Number: 165515
WHEREAS, We, Cranston Engineering Group, Consultant, entered into a contract with Augusta-
Richmond County on May 5, 2009, for engineering design services associated with the Rock
Creek/Warren Lake Restoration Project., File Reference No. 09-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional requests to consist of Project Mgmt, Contractor and Agency
Interactions and Dredge Activity Oversight
It is agreed that as a result of the above described modification the contract amount is increased by
$197,397.00 from $1,811,500.70 to a new total of $2,008,897.70
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement
in no way modifies or changes the original contract of which it becomes a part, except as specifically
stated herein.
NOW, THEREFORE, We, Cranston Engineering Group, Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it
might be modified by this Supplemental Agreement.
This day of , 2018
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Hardie Davis, Jr, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
ROCK CREEK/WARREN LAKE RESTORATION
Capital Project Budget is hereby authorized:
Section 1: This project is authorized to CPB#328-041110-212828502 for Rock Creek/Warren Lake
Restoration project and Supplemental Agreement Number Nine in the amount of $197,397
to Cranston Engineering for additional services during dredging construction phase for
SPLOST VI.
Section 2: The following revenues are anticipated to be available to the Consolidated Government to
complete the project.
Special 1% Sales Tax, Phase II $1,200,000
Special 1% Sales Tax, Phase VI 392,055
Special 1% Sales Tax, Phase VI $19,650
Special 1% Sales Tax, Phase VI 299,575
Special 1% Sales Tax, Phase VI 197,397
$2,108,677
Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in
carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
____________________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#328-041110-212828502
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following
Honorable Hardie Davis, Jr., Mayor
CHANGE NUMBER SIX
contractor request for field information attending construction progress meetings, and dredging
and disposal activites compliance. Funding is available in project Engineering account
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For
1 of 2 2.16.2018
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
ROCK CREEK/WARREN LAKE RESTORATION
CPB#328-041110-212828502
CHANGE NUMBER SIX
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For
CPB AMOUNT CPB NEW CPB
SOURCE OF FUNDS CPB ADDITION AMOUNT
SPECIAL 1% SALES TAX, PHASE II
322-04-1110-207822001 ($1,200,000) ($1,200,000)
SPECIAL 1% SALES TAX, PHASE VI
328-04-1110-212828502 ($411,705)($411,705)
SPECIAL 1% SALES TAX, PHASE VI ($299,575) ($197,397) ($496,972)
328-04-1110-212828502
TOTAL SOURCES:($1,911,280) ($197,397) ($2,108,677)
USE OF FUNDS
ENGINEERING
322-041110-5212115-207822001 $1,200,000 $1,200,000
328-041110-5212115-212828502 $711,280 $197,397 $908,677
TOTAL USES:$1,911,280 $197,397 $2,108,677
2 of 2 2.16.2018
Commission Meeting Agenda
3/6/2018 2:00 PM
Construction Services for Hiers Pond and Lake Aumond RFP 17-301
Department:Engineering
Department:Engineering
Caption:Motion to approve award of Sediment Dredging and Disposal
Construction Services Two-Phase Contract (Phase 1 (Heirs Pond)
and Phase 2 (Lake Aumond)) to Waterfront Property Services,
LLC dba Gator Dredging subject to Value Engineering as
requested by the AED. Also approve and authorize executing
Phase 1 contract not to exceed in the amount of $2 million. Award
is contingent upon receipt of signed contract. RFP 17-301
(Approved by Engineering Services Committee February 27,
2018)
Background:Augusta Canal Basin Dredging (Lake Olmstead, Lake Aumond,
Heirs Ponds and Rae’s Creek) are approved projects. Lake
Olmstead is presently in permitting stage, however, AED recently
secured Section 404 of the Clean Water Act required individual
permit for Hiers Pond and Lake Aumond. Natural degradation
and years of development upstream of Hiers Pond and Lake
Aumond (water bodies) has caused them to become silted and
overgrown with aquatic weeds and other evasive plant species,
thus negatively impacting visual appeals and storm water retention
capabilities. The proposed will return water bodies to their near
original contours while improving water retention and visual
appeal. Contract services consist of dredging two waterbodies; i)
Hiers Pond, and ii) Lake Aumond. Given regulatory permitting
constrains; AED is proposing to execute and complete this work
in two phases. First Phase (Phase1) includes preparation of
disposal area and dredging of Hiers Pond at cost not to exceed
contract amount of $2million. Second Phase (Phase2) will
commence after completion of Phase1. Phase2 includes dredging
of Lake Aumond at cost not to exceed contract amount of
$2.3million.
Analysis:RFPs were received on January 10, 2018 and firms were evaluated
based on qualifications, project approach, and experience. The
following firms submitted RFPs for evaluations: 1.Waterfront
Cover Memo
Property Services, LLC (dba Gator Dredging). 2.Beams’s
Contacting, Inc. 3.Reeves & Young, LLC. Waterfront Property
Services, LLC (dba Gator Dredging) was selected based on the
evaluation procedures used for this project.
Financial Impact:Funds are available in Engineering Grading and Drainage
(Stormwater) SPLOST account.
Alternatives:1). Approve award of Sediment Dredging and Disposal
Construction Services Two-Phase Contract (Phase 1 (Heirs Pond)
and Phase 2 (Lake Aumond)) to Waterfront Property Services,
LLC Waterfront Property Services, LLC dba Gator Dredging
subject to Value Engineering as requested by the AED. Also
Approve and Authorize executing Phase 1 contract not to exceed
in the amount of $2million. Award is contingent upon receipt of
signed contract. RFP 17-301. 2). Do not approve and find
alternative to complete the project.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: SPLOST–Grading and Drainage (Stormwater)
FY18 allocation 329-04-4320-216829903
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Wednesday, December 27, 2017 @ 3:00 p.m. for furnishing:
7
Bid Item #17-303 Deans Bridge Road MSW Landfill 2017 Phase 3, Stage 1, Cell 3 Construction for Augusta
Environmental Services Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers
exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $70.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the
Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706
722-6488) beginning Tuesday, November 21, 2017. Bidders are cautioned that submitting a package without Procurement of
a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other
work that is material to the successful completion of the project.
A Mandatory Pre Bid Conference will be held on Friday, December 8, 2017 @ 10:00 a.m. in the Procurement Department,
535 Telfair Street, Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Tuesday, December 12 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance
bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811orEmail: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form Bid Bond Original
7
Copies
Fee
Proposal
Compliance
Review
Waterfront Property Servce, LLC
dba Gator Dredging
13630 50th Way North
Clearwater, FL 33760
YES 976491 YES YES YES YES YES YES
Beam's Contracting, Inc.
15030 Atomic Road
Beach Island, SC 29842 YES 167300 YES YES YES YES YES YES
Reeves & Young, LLC
45 Peachtree Industrial Blvd
Suite 200
Sugar Hill, GA 30518
YES 886774 YES YES YES YES YES YES
RFP Item# 17-301 Construction Services for Hiers Pond
and Lake Aumond Sediment Dredging and Disposal
for the Augusta, GA – Engineering Department
RFP Due: Thursday, December 14, 2017 @ 3:00 p.m.
Total Number Specifications Mailed Out: 4
Total Number Specifications Download (Demandstar): NA
Total Electronic Notifications (Demandstar):NA
Pre Proposal Conference Attendees: 8
Total packages submitted: 3
Total Noncompliant:
Page 1 of 1
Waterfront Property Services, LLC
dba Gator Dredging
13630 50th Way North
Clearwater, FL 33760
Beam's Contracting, Inc.
15030 Atomic Road
Beach Island, SC 29842
Reeves & Young, LLC
45 Peachtree Industrial Blvd
Suite 200
Sugar Hill, GA 30518
Dredge America, Inc.
9555 NW Highway N
Kansas City, MO 64153
RFP Item #17-301
Construction Services for Heirs Pond
and Lake Aumond Sediment
Dredging and Disposal
For Engineering Department
Mailed Out 11/14/17
RFQ Item #17-247
Construction Services for Heirs Pond and
Lake Aumond Sediment
Dredging and Disposal
For Engineering Department
Bid Due: Fri. 12/14/17@ 3:00 P.M.
Abie Ladson
Engineering Department
Kellie Irving
Compliance Department Hameed Malik
Engineering Department
Waterfront Property
Services, LLC
dba Gator Dredging
13630 50th Way North
Clearwater, FL 33760
Beam's Contracting, Inc.
15030 Atomic Road
Beach Island, SC 29842
Reeves & Young, LLC
45 Peachtree Industrial Blvd
Suite 200
Sugar Hill, GA 30518
Waterfront Property
Services, LLC
dba Gator Dredging
13630 50th Way North
Clearwater, FL 33760
Beam's Contracting, Inc.
15030 Atomic Road
Beach Island, SC 29842
Reeves & Young, LLC
45 Peachtree Industrial Blvd
Suite 200
Sugar Hill, GA 30518
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested
information as required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS
2. Qualifications & Experience (0-5)20 5 2.5 3 100 50 60
3. Organization & Approach (0-5)15 5 3.5 4 75 52.5 60
4 A Scope of Services
• Proposed scope of services appropriate for all
phases of the work.
• Completion of all construction dredging activities
per Project Dredging plans.
• Dredging and disposal process compliance with
404 individual permit conditions.
• Approach resolving dredging/construction
conflicts or problems.
B Project Deliverables
scope set forth in above requirements.
C. Cost Control and Budgeting Methodology
cost and budget.
similar project/service.)
(0-5)15 4.5 3 3 67.5 45 45
5. Schedule of Work (0-5)10 5 4 2 50 40 20
0 0 0
Within Richmond County 5 10 0 0 0
Within CSRA 5 6 5 0 30 0
Within Georgia 5 4 5 0 0 20
Within SE United States (includes AL, TN, NC,
SC, FL) 5 2 5 10 0 0
All Others 5 1 0 0 0
7. References (0-5)5 5 5 5 25 25 25
24.5 18 17 327.5 242.5 230
8. Presentation by Team (0-5)10 0 0 0
9. Q&A Response to Panel Questions (0-5)5 0 0 0
0 0 0
Lowest Fees 5 10 5 0 0 50
Second 5 6 5 30 0 0
Third 5 4 5 0 20 0
Forth 5 2 0 0 0
Fifth 5 1 0 0 0
Total Phase 2 5 5 5 30 20 50
357.5 262.5 280
Evaluation Sheet for RFP #17-301 Construction Services for Hiers Pond
and Lake Aumond Sediment Dredging and Disposal
for the Augusta, GA – Engineering Department
Evaluation Meeting: Wednesday, January 10, 2018 @ 10:00 a.m.
Vendors
Phase 2 (Option - Numbers 8-9)
Procurement DepartmentRepresentative:___________Nancy Williams__________________________________
Evaluator: Cumulative Date: 1/10/18
Total (Total Possible Score 750)
Ranking of 0-5 (Enter a number value between 0 and 5)
6. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
Weighted Scores
Phase 1 Total - (Total Maximum Ranking 25 -
Maximum Weighted Total Possible 375)
Phase 1
Scale 0 (Low) to 5 (High)
Procurement Department Completion Date: 1/10/18
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
10. Cost/Fee Proposal Consideration
(only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only)
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#329-04-4320-216829903. This request is to award the
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
2,000,000$
2,000,000$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Mayor
CAPITAL PROJECT BUDGET
CPB#329-044320-216829903
Heirs Pond and Lake Aumond Sediment Dredging and Disposal
(Bid 17-301)
Sediment Dredging and Disposal Construction Services Two-Phase Contract (Phase 1
Heirs Pond) and Phase 2 (Lake Aumond) to Waterfront Property Services, LLC
dba Gator Dredging in the amount of $2,000,000.00. Funding is available in
the Project Funds.
Grading and Drainage (Stormwater) SPLOST Ph VII
2.16.2018
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#329-044320-216829903
Heirs Pond and Lake Aumond Sediment Dredging and Disposal
(Bid 17-301)
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB Addition CPB
Grading and Drainage (Stormwater)
SPLOST PHASE VII $2,000,000 $2,000,000
TOTAL SOURCES: $2,000,000 $2,000,000
USE OF FUNDS
ENGINEERING
329-04-4320-5414110/216829903 $2,000,000 $2,000,000
TOTAL USES: $2,000,000 $2,000,000
2.16.2018
Commission Meeting Agenda
3/6/2018 2:00 PM
Downtown parking
Department:
Department:
Caption:Motion to approve establishing a subcommittee to study the
downtown parking situation and the creation of a professional
management parking system. (Approved by Engineering
Services Committee February 27, 2018)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/6/2018 2:00 PM
Longpoint Townhomes Ph III Sec 2 Deed of Dedication & Plat
Department:Augusta Utilities Department
Department:Augusta Utilities Department
Caption:Motion to approve a Deed of Dedication for the water and sanitary
sewer systems from TCA, LLC, for Longpoint Townhomes, Phase
III, Section 2. (Approved by Engineering Services Committee
February 27, 2018)
Background:TCA, LLC, constructed the Longpoint Townhomes, Phase III,
Section 2 homes, in 2014. In the process of building these homes,
TCA constructed water and sanitary sewer pipelines crossing the
property.
Analysis:These water and sanitary sewer pipelines have passed inspection and
are ready to be accepted into the public system.
Financial Impact:None
Alternatives:Disapprove the Deed of Dedication.
Recommendation:Approve the Deed of Dedication.
Funds are Available
in the Following
Accounts:
None
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/6/2018 2:00 PM
Longpoint Townhomes Ph IV Deed of Dedication & Plat
Department:Augusta Utilities Department
Department:Augusta Utilities Department
Caption:Motion to approve a Deed of Dedication for the water and sanitary
sewer systems for Longpoint Townhomes Phase IV, from TCA, LLC.
(Approved by Engineering Services Committee February 27,
2018)
Background:TCA, LLC, constructed the Longpoint Townhomes, Phase IV homes,
in 2012. In the process of building these homes, TCA constructed
water and sanitary sewer pipelines crossing the property.
Analysis:These water and sanitary sewer pipelines have passed inspection and
are ready to be accepted into the public system.
Financial Impact:None
Alternatives:Disapprove the Deed of Dedication.
Recommendation:Approve the Deed of Dedication.
Funds are Available
in the Following
Accounts:
None
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/6/2018 2:00 PM
River Watch Parkway Commercial/Retail Center Deed of Dedication & Maintenance Agreement
Department:Utilities
Department:Utilities
Caption:Motion to approve a Deed of Dedication and Maintenance
Agreement for the gravity sanitary sewer system from Euchee Creek
Development Co., Inc. (Approved by Engineering Services
Committee February 27, 2018)
Background:Euchee Creek Development is in the process of developing and
commercial/retail site at Cooper Drive near Furys Ferry Road. In
order to do this, the sanitary sewer needed to be extended, to reach
both sides of Cooper Drive. Euchee Creek has extended the line and
now wishes to dedicate said extension to Augusta.
Analysis:The pipeline has been laid and has passed inspection.
Financial Impact:None
Alternatives:Disapprove the Deed of Dedication and Maintenance Agreement.
Recommendation:Approve the Deed of Dedication and Maintenance Agreement.
Funds are Available
in the Following
Accounts:
None
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/6/2018 2:00 PM
Thompson Farms - Big Farm Lease Extension
Department:Augusta Utilities Department
Department:Augusta Utilities Department
Caption:Motion to approve a lease extension with Thompson Farms on a
29 acre portion of the Big Farm property. (Approved by
Engineering Services Committee February 27, 2018)
Background:Augusta is the owner of the Big Farm property located in the
Phinizy Swamp. Some of this property has been used for the
constructed wetlands, however, Thompson Farms continues to
lease and farm a 29 acre tract, within the larger property. This
tract contains 29 acres of cultivatable land. The rental is $250.00
per year, for a five year extension, from January 1, 2019 to
midnight December 31, 2023.
Analysis:In addition to the yearly rental payment, Thompson Farms
maintains and repairs Beaver Dam Ditch Bridge and a portion of
the access road, thus relieving Augusta of doing so.
Financial Impact:Income of $250.00 per year, for five years.
Alternatives:Deny the motion to approve a lease extension, with Thompson
Farms, on a 29 acre portion of the Big Farm property.
Recommendation:Approve the motion to approve a lease extension, with Thompson
Farms, on a 29 acre portion of the Big Farm property.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/6/2018 2:00 PM
Willis Foreman Road Improvements Project
Department:Engineering
Department:Engineering
Caption:Motion to approve and award Preliminary Engineering Concept
Phase (design phase 1) of the Design Consultant Services
Agreement to Wolverton & Associates, Inc. in the amount of
$1,005,511.85 for the Willis Foreman Improvement Project as
requested by the AED. Award is contingent upon receipt of signed
agreement. RFQ 17-265(Approved by Engineering Services
Committee February 27, 2018)
Background:This project is listed in the Transportation Improvement Program
(TIP). Willis Foreman Road is a two-way rural collector with a
total of two through lanes. The proposed project provides
connectivity between two urban major arterials (US 1 and US 25).
The purpose of this project is to improve traffic flow and public
safety and minimize traffic congestion by increasing the capacity
and providing improvements along Willis Foreman Road between
SR4/US1 and SR121/US25. Project Improvements include
widening up to four lanes with landscaped medians and turn lanes
as needed, widening the bridge over Spirit Creek (if needed),
major intersection improvements and adding curb and gutter,
sidewalks and street lights . In September 2017, Request for
Qualification was released for qualified firms to provide design
services along Willis Foreman Road corridor.
Analysis:RFQ’s were received on October 13, 2017 and firms were
evaluated based on qualifications, project approach, and
experience. The following firms submitted RFQs for evaluations:
1. Hussy, Gay, Bell & DeYoung, Inc. 2. Wolverton & Associates,
Inc. 3. Pond & Company 4. W.R. Toole Engineers, Inc. 5. Clark
Patterson Lee. 6. International Design services, Inc. Wolverton &
Associates was selected based on the evaluation procedures used
for this project.
Financial Impact:MPO Z230s funds. Augusta MPO through GDOT identified
federal and state funding source to complete engineering design
Cover Memo
phase. It is reimbursable expense. Augusta entered into agreement
(Project Framework Agreement) with GDOT for utilizing federal
and state funding for the project up to the amount of
$1,500,000.00 for completing Design Concept.
Alternatives:1). Approve and award Preliminary Engineering Concept phase of
the Design Consultant Services Agreement to Wolverton &
Associates, Inc. in the amount of $1,005,511.85 for the Willis
Foreman Improvement Project as requested by the AED. Award is
contingent upon receipt of signed agreement. RFQ 17-265 2). Do
not approve and find alternative to complete the project.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
MPO Transportation Improvement Program Z230 S funds 340-04-
1110-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
GEORGIA DEPARTMENT OF TRANSPORTATION
One Georgia Center, 600 West Peachtree Street, NW
Atlanta, Georgia 30308
Telephone: (404) 631-1000
Russell R. McMurry, P.E.,Commissioner
October 03, 2017
PI No. 0013703, Richmond County
CR 1515/Willis Foreman Road from SR 4/US 1 to SR 121/US 25
Honorable Hardie Davis, Jr., Mayor
Attn: Hameed Malik, PK.D., P.E., Assistant Director of Engineering
Augusta Engineering Department
452 Walker St, Suite 110
Augusta Georgia 30901
Dear Mayor Davis:
Enclosed is a Project Framework Agreement (PFA) detailing Preliminary Engineering commitments for the above
referenced project.
Please review the enclosed agreement and if satisfactory, provide signatures on the (4) originals, and return them to this
Office at the following address:
Georgia Department of Transportation
Office of Program Delivery
Attn: Bruce Anderson Jr.
600 West Peachtree Street, NW, 25th Floor
Atlanta, GA 30308
Once the signed agreements are received, they will be routed for GDOT signatures, and then Richmond County will be
sent one copy of the fully executed agreement for the project file. As mentioned in the PFA, additional Specific Activity
Agreements for Right of Way, Utility Relocation, and Construction will be sent at the appropriate time, if required.
If you have any questions about items contained in this agreement, please contact the Project Manager, Bruce Anderson
Jr. at (478) 538-8595.
Sincerely,
Albert V. Shelby, III
Director of Program Delivery/Program Control
AVS:KWN:CLB:ASA:BGA
Enclosures (4)
cc: Don Grantham, State Transportation Board Member, Congressional District 12
for
Augusta-Richmond County, Georgia
RFQ-17-265
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, .
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is set up and authorized to CPB XXX to award
the preliminary Engineering Concept Phase of the Design Consultant Services
Agreement to Wolverton & Associates, Inc., in the amount of $1,005,511.85 for the
Willis Foreman Improvement Project.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
MPO Z230 1,005,512$
1,005,512$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#NA
Honorable Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
Willis Foreman Improvement Project
1 of 2 2/1/2018
Augusta-Richmond County, Georgia
RFQ-17-265
CPB#NA
CAPITAL PROJECT BUDGET
Willis Foreman Improvement Project
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
MPO Z230s 1,005,512$ -$ 1,005,512$
340-041110-5212115
-$
TOTAL SOURCES: 1,005,512$ -$ 1,005,512$
USE OF FUNDS
ENGINEERING
340-041110-5212115 1,005,512$ -$ 1,005,512$
TOTAL USES:1,005,512$ -$ 1,005,512$
2 of 2 2/1/2018
Request for Qualifications
Request for Qualifications will be received at this office until Friday, October 13, 2017 @ 11:00 a.m. for furnishing:
RFQ 17-265 Design Services for Willis Foreman Road Widening and Reconstruction Project for the
Augusta, GA Engineering Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 29, 2017, @
5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered.
No RFQ may be withdrawn for a period of sixty (60) days after qualifications have been opened, pending the execution
of contract with the successful vendor.
Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the request for qualification
including, but not limited to, the number of copies needed, the timing of the submission, the required financial
data, and any other requirements designated by the Procurement Department are considered material conditions
of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any
such material condition shall be submitted through the Procurement Director to the appropriate committee of the
Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the
outside of the envelope.
Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 7, 14, 21, 28, 2017
Metro Courier September 13, 2017
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form
Addendum
1 Original 7
Copies
Hussey, Gay, Bell & DeYoung, Inc.,
Consulting Engineers
329 Commercial Drive, Suite 200
Savannah, GA 31406
Yes 398475 Yes Yes Yes Yes
Wolverton & Associates, Inc.
6745 Sugarloaf Parkway, Suite 100
Duluth, GA 30097
Yes 110645 Yes Yes Yes Yes
Pond & Company
621 NW Frontage Road
Suite 320
Augusta, GA 30907
Yes 175046 Yes Yes Yes Yes
W R Toole Engineers, Inc.
1005 Broad Street Suite 200
Augusta, GA 30901 Yes 62986 Yes Yes Yes Yes
Clark Patterson Lee
3011 Sutton Gate Drive, Suite 130
Suwanee, GA 30024 Yes 209339 Yes Yes Yes Yes
International Design Service, Inc.
dba IDS Global
3847 Oakview Drive
Powder Springs, GA 30127
Yes 180023 Yes Yes Yes Yes
RFQ Opening RFQ 17-265 Design Services for
Willis Foreman Road Widening and Reconstruction Project
for Augusta, GA – Engineering Department
RFQ Due: Friday, October 13, 2017 @ 11:00 a.m.
Total Number Specifications Mailed Out: 17
Total Number Specifications Download (Demandstar): 4
Total Electronic Notifications (Demandstar):130
Pre Proposal Telephone Conference Attendees: NA
Total packages submitted: 6
Total Noncompliant: 0
Page 1 of 1
Hussey, Gay, Bell &
DeYoung, Inc.,
Consulting Engineers
329 Commercial Drive,
Suite 200
Savannah, GA 31406
Wolverton & Associates, Inc.
6745 Sugarloaf Parkway,
Suite 100
Duluth, GA 30097
Pond & Company
621 NW Frontage Road
Suite 320
Augusta, GA 30907
W R Toole Engineers, Inc.
1005 Broad Street
Suite 200
Augusta, GA 30901
Clark Patterson Lee
3011 Sutton Gate Drive,
Suite 130
Suwanee, GA 30024
International Design
Service, Inc.
dba IDS Global
3847 Oakview Drive
Powder Springs, GA 30127
Hussey, Gay, Bell &
DeYoung, Inc.,
Consulting Engineers
329 Commercial Drive,
Suite 200
Savannah, GA 31406
Wolverton & Associates, Inc.
6745 Sugarloaf Parkway,
Suite 100
Duluth, GA 30097
Pond & Company
621 NW Frontage Road
Suite 320
Augusta, GA 30907
W R Toole Engineers, Inc.
1005 Broad Street
Suite 200
Augusta, GA 30901
Clark Patterson Lee
3011 Sutton Gate Drive,
Suite 130
Suwanee, GA 30024
International Design
Service, Inc.
dba IDS Global
3847 Oakview Drive
Powder Springs, GA 30127
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested
information as required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS
2. Qualifications & Experience (0-5)15 5 5 5 4 5 3.5 75 75 75 60 75 52.5
3. Organization & Approach (0-5)15 5 5 4.5 3.5 5 3.5 75 75 67.5 52.5 75 52.5
4. Scope of Services
1. Specific relevant experience of your company
(specific to federal funded “roadway widening and
bridge work” concept and design)
2. detailed description of the proposed technical
approach to be taken for the performance of the
required services
(0-5)25 5 5 4 3.5 5 3 125 125 100 87.5 125 75
5. Schedule of Work (0-5)10 5 5 4 4 4 1 50 50 40 40 40 10
6. Financial and Equipment Statement (0-5)10 4 5 4.5 3.5 4.5 2.5 40 50 45 35 45 25
7. References (0-5)10 5 5 5 5 5 5 50 50 50 50 50 50
29 30 27 23.5 28.5 18.5 415 425 377.5 325 410 265
8. Presentation by Team (0-5)10 0 0 0 0 0 0
9. Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 0
Total Phase 2 15 0 0 0 0 0 0 0 0 0 0
415 425 377.5 325 410 265
Procurement Department Completion Date: 10/30/17
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
Evaluation Sheet for RFQ 17-265 Design Services for
Willis Foreman Road Widening and Reconstruction Project
for Augusta, GA – Engineering Department
Evaluation Meeting: Monday, October 30, 2017 @ 10:00 a.m.
Vendors
Phase 2 (Option - Numbers 8-9)
Procurement DepartmentRepresentative:______Nancy Williams_______________________________________
Evaluator: Cumulative Date: 10/30/17
Total (Total Possible Score 500)
Ranking of 0-5 (Enter a number value between 0 and 5)Weighted ScoresPhase 1
Scale 0 (Low) to 5 (High)
Phase 1 Total - (Total Maximum Ranking 25 -
Maximum Weighted Total Possible 425)
Commission Meeting Agenda
3/6/2018 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Augusta Commission held February 20, 2018 and Special Called
meeting held February 27, 2018.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda Commission Chambe r - 2t20t20l}
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Jefferson, Guilfoyle, Sias, M. Williams, Davis,
Fennoy, D. Williams and Hasan, members of Augusta Richmond County Commission.
Absent: Hons. Frantom and Smith, members of Augusta Richmond County Commission.
INVOCATION:
Reverend Jerry o'Neal, senior Pastor, First southem Methodist church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE TINITED STATES OF AMERICA
RECOGNITION(S)
Employee of the Month
A. Congratulations! Ms. Leadra Collins, Public Education Specialist Augusta Item
Utilities Department, Augusta's February 2018 Employee of the Month. Action:
None
lB L. Collins Accotade EOM 2.20.lg.pdf
lB ItemApnrovalsheet.html
Motions
Y:Ii"" Motion TextI VDCJf-
Made Seconded MotionBy By Result
Recognition of Ms. Leadra Collins as
the February 2018 Employee of the
Month.
DELEGATIONS
B. Ms. Grace Brady regard the construction of a traffic round-a-bout
Mill/Fulcher and Henderson Roads.
tB Grace Brady.pdf
lB ltemAnorovalsheet.html
Story ftem
Action:
None
Motions
Motion
Type
Mr. Michael
Center.
lE Nlichael Farrow.odf
E ItemAoorovalsheet.html
Motions
Y:lb' Motion Textrype
Motion Text
Presentation is made by Ms.
Brady.
Farrow regarding the benefits of the Richmond county wellness Item
Action:
None
Made
By
Seconded Motion
By Result
Made Seconded MotionBy By Result
C.
Unanimous consent is given to delete
this item from the agenda and
reschedule it for alater date.
CONSENT AGENDA
(Items l-28)
PLANNING
1. SA-53 A request for conctlrrence with the Augusta Georgia planning
Commission to approve a petition to amend the Land SubdivisioriRegulationffor Augusta Georgia by amending Section 106- Definitions & Section a05 -Flagpole Lots. 1st Reading. (Approved by the Commission February 6,2018
- second reading)
Item
Action:
Approved
LE Ordinance SA-5J Amended.pdf
lB ItemAoorovalsheet.html
Motions
Y:itt" Morion Textrype
Motion to
^ approve.APProve vtotiot passes 8-
0.
Made By
Commissioner
Wayne Guilfoyle
Seconded By
Commissioner
Mury Davis
Motion
Result
Passes
2. Z-18'08 - A request for concurrence with the Augusta Georgia Planning ltem
Commission to approve with the conditions listed belo* a petition by David Al Acfion:
Smith Jr. requesting a change of zoning from Zone A (Agriculture) to Zone LI Approved(Light Industry) to establish an equipment storage area affecting property
containing approximately 7.2 acres and located at 3960 Mik; faageitHighway. Tax Map 184-0-080-00-0 CONTINUED from January -".tirg.DISTRICT I 1. The home on the property shall not be used for residential
purposes. 2. Development permitting shall be contingent upon submission
and approval of site plans indicating compliance with all applicubl. deu.lopment
regulations, including, but not limited to, zoning, engineering, environmental,
and landscaping. 3. Any buildings constructed shall be for dry storage only,
and no restroom facilities may be constructed within the buildings. 4. An
opaque fence 6-feet in height shall be installed around the perimeter of thestorage area to screen its contents from the highway and adjoining parcels. 5.A 50-foot undisturbed buffer shall be maintained along the side ofthe parcel thatadjoins agricultural-zoned land. 6. Landscaped buffering meeting therequirements of the Augusta Tree Ordinance shall be installed Jong the slde of
the parcel that adjoins agricultural-zoned land,. 7. Any future curb cuts must
be approved by the Traffic Engineering Department or tire Georgia Departmentof Transportation.
E z-1848.pdf
E ItemAnnrovalsheet.html
Motions
f#:"" Motion rext Made By Seconded By Motion
Result
Commissioner Commission
wayne Guilfoyle Mary Duri,
tt Passes
Motion to
^ SDDrOVe.APProve Motion passes 8-
0.
3' Z-18-10 - A request for concurence with the Augusta Georgia planning ltemCommission to approve with the conditions listed below a petition by Johnsoi Action:Laschober and Associates, on 1.!4f o_f George Locke Nactnight, requesting a Approvedchange of zoning from Zone R-lC (One-family Residentiali to Zone R-3B(Multiple-fam-ity_ Residential) affecting prop..ty containin g 2.39 acres andknown as 2083 Heckle Street and 2026 Wairen Street. Tai Map 035-3-23g-00-0 and Tax Map 035-3-216-00-0. CONTINUED from January meeting.DISTRICT 3 1. The development shall not exceed 43 units (23 -2bedroomand20 - I bedroom), and overall density of 17.2 units/acre, in accordance withthe submitted conceptual plan. 2. The applicant shall conduct a traffic studyto determine whether road improvements will be required. 3. All requireiparking shall be provided off-street, an additional O.2i spaces per unit shall be
provided as guest parking. Parking shall be enclosed in a fence screened with
landscaping in accordance with the requirements of the Tree Ordinance. 4.
The developer shall coordinate with Traffic Engineering to explore the
feasibility of a designated multi-use path along Heckle Street extending to the
Walton Way commercial corridor. 5. Facades of existing warehouse
buildings shall be preserved to maintain aesthetic cohesion. New building
facades shall be designed in a manner that is complimentary to the existing
architectural style. 6. Sidewalks shall be installed on the subject parcel. 7.A lighting plan shall be included with the development plans. All exterior
lighting shall be downcast and/or directed away from adjoining residences. 8.
A Development Plan meeting all applicable state and local codes and ordinances
in effect at the time of plan submission must be submitted and approved prior to
permit issuance. 9. Detention pond shall be underground.
B z-18-l0.odf
IE ltemAoprovalSheet,html
Motions
X:t:" Motion Text Made Byrype Seconded By Motion
Result
Commissioner Commission,
wayne Guilfoyle Mary Duui,
tt Passes
Motion to
^ aDDrove.APProve vtotion passes 8-
0.
4. Z'18-11 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions listed below a petition by COEL
Development Co. Inc, requesting a rezoning requesting a change of zoning from
Zone A (Agriculture) and,Zone R-MH (Manufactured Home Residential) to
Zone R-l (One-family Residential) affecting property containing 89.46 acres
and known as 2111 Powell Road. Tax Map 064-0-154-00-0 DISTRICT 31. A 20-foot buffer of double evergreen trees and a 6-foot solid board fence
must be installed on the rear property line of lots 84 through 106; adjacent to
Tax Parcel 064-0-004-01-0. The tree buffer shall be maintained by the
Homeowners Association for Haynes Station. The fence shall be maintained by
each property owner. A Development Plan meeting all applicable state and
local codes and ordinances in effect at the time of plan submission must be
submitted and approved prior to permit issuance. 4. The development plan
shall not exceed 2.75 lotslacre density indicated on the conceptuil site plan
dated September 12,2017.5. Development shall not be permittid in wetlands
or flood plains.6. Sidewalks shall be provided throughout the development.
Item
Action:
Approved
E z-lE-ll.pdf
tE ItemAoorovalsheet.html
Motions
X:jl" Motion Text Made Byrype
5. Z-18'12 - A request for concurrence with the Augusta Georgia Planning Item
Commission to approve with the conditions listed below a petition by COEL Action:
Development Co. Inc. requesting a Special Exception to allow detached Approved
dwellings developed in accordance with Section 13 provided that the density
does not exceed three (3) units per acre per Section B-2 (a) of the
Comprehensive Zoning Ordinance for Augusta-Richmond County affecting
property containing 89.46 acres and known as 2111 Powell Road. Tax Map
064-0-154-00-0 DISTRICT 3 1. A 2O-foot buffer of double .re.g.een
trees and a 6-foot solid board fence must be installed on the rear property line of
lots 84 through 106; adjacent to Tax Parcel 064-0-004-01-0. The tree buffer
shall be maintained by the Homeowners Association for Haynes Station. The
fence shall be maintained by each properly owner. The Concept Plan reviewed is
considered for illustrative purposes of the present zoning action only, and doesnot meet development plan submission criteria. 3. A Development Plan
meeting all applicable state and local codes and ordinances in effect at the time
of plan submission must be submitted and approved prior to permit issuance.4. The development plan shall not exceed 2.75lotslacre deniity indicated on
the conceptual site plan dated September 12,2017. 5. Development shall not
be permitted in wetlands or flood plains. 6. Sidewalks shall be provided
throughout the development.
Motion to
^ dDDrove.APProve vtotion passes 8-
0.
B z-18-12.pdf
B ItemAonrovalsheet.html
Motions
Motion; ---- Motion Textrype
Motion to
^ approve.APProve Motion passes 8-
0.
6. ZA-R-250 - A request for
Seconded By Motion
Result
Commissioner Commission,
Wayne Guilfoyle Mary Drri,
tt Passes
Made By Seconded By
Commissioner Commissioner
Wayne Guilfoyle Mary Davis
concuffence with the Augusta Georgia
Motion
Result
Passes
Planning Item
Commission to approve a petition to amend the Comprehensive Zoning Action:
Ordinance for Augusta Georgia by amending Section 2 (Definitions), Section 7 Approved(A-Agriculture) and Section 14 (R-MH-Manufactured Home
Residential) by adding flagpole lots as permitted uses and to prohibit flagpole
lots in all other residential zoning classifications. lst Reading (Approved by the
Commission February 61 2018 - second reading)
E Ordinance ZA-R-250 Amended.pdf
E ItemAporovalsheet.html
Motions
Y:tl"Il Motion Text Made ByI ype
PUBLIC SERVICES
7. Motion to approve New Location: A.N. 18-03: request by James Edward ItemMiller for a retail package Beer & Wine License to be used in connection with Action:
Circle K Store #203271 located at 3947 Harper Franklin Blvd. District 3. Approved
Super District 10. (Approved by Public Services Committee February 13,
2018)
Motion to
^ dDDrove.APProve vtotion passes 8-
0.
Motion to
^ aDDrove.APProve vtotion passes 8-
0.
Commissioner Commission
wayne Guilfoyle Mary Drri,
tt Passes
Seconded By
Seconded By
Motion
Result
Motion
Result
E ('ircle K Store 270J27l.pdf
lB ItemAonrovalsheet.html
Motions
Hj:"' Motion Text Made Byrype
Commissioner Commission,
wayne Guilfoyle Mary Du,ri,
tt Passes
8. Motion to approve New Ownership Application: A.N. 18-04: request by Sumit ItemK. Patel for a retail package Beer & Wine License to be used in connection Action:with VK Foodmart, LLC located at 2940 Inwood Drive. (District 5 - Super ApprovedDistrict 9) (Approved by Public Services Committee February 13,2018)
9. Motion to approve New Ownership Application: A.N. 18-05: request by Item
Amelia D. Legutki for a retail package Beer & Wine License to be used in Action:
connection with Walgreen d/bla Riteaid #11831 located at 2501 Tobacco Rd. Approved
District 4. Super District 9. (Approved by Public Services Committee
February 13,2018)
E a.N.ts-{.nar
B ltemAoprovalsheet.html
Motions
Motion;::--"-. Motion Text Made Byrype Seconded By
Motion to
^ zDDrove.APProve vtotion Passes 8-
0.
Motion to
^ aDDrove.APProve vtotion passes 8-
0.
Motions
il,"J:"' Motion rext
Commissioner Commission
wayne Guilfoyle Mary Duri.
tt Passes
Motion
Result
Motion
Result
B A.N.l8-5.pdf
lB ItemAoorovalsheet.html
Motions
[|j:' Motion Text Made Bylype seconded By Motion
Result
Commissioner Commissionr
wayne Guilfoyle Mary Durri, " Passes
10. Motion to approve New Ownership Application: A.N. 18-06: request by Item
Amelia D. Legutki for a retail package Beer & Wine License for Walgreen Action:
d/bla Riteaid #11834 located at 2803 Wrightsboro Rd. Suite 17. District 3. Approved
Super District 10. (Approved by Public Services Committee February 13,
2018)
B lx.t8+.odf
Motion to
Made By Seconded By
11. Motion to approve New Ownership Application: A.N. 18-07: request by
Amelia D. Legutki for a retail package Bier & Wine License to be^used in
connection with Walgreen dlbla Riteaid #ll832located at 1503 Walton Way.District 1. Super district 9.(Approved by Public Services CommitteeFebruary 13,2018)
approve.
Approve Motion Passes 8-
0.
lB ,q,.I,J.18-z.paf
E ltemAoprovalsheet.html
Motions
[]::" Motion Text Made Byrype
Commissioner Commissione
wayne Guilfoyle Mary Davis
)r Passes
Seconded By Motion
Result
Item
Action:
Approved
Item
Action:
Approved
12.Motion to approve New ownership Application: A.N. lg-0g: request byAmelia D. Legutki for a retail package Beer & Wine License to used in
connection with Walgreen d/bla Riteaid #11836 located at 3650 Wheeler Rd.District 3. Super District l0.(Approved by Public Services Committee
February 13,2018)
Motion to
^ approve.APProve Motion passes 8-
0.
Motion to
^ dDDrove.APProve votio, passes 8-
0.
Commissioner Commissione
wayne Guilfoyle Mary Davis
it Passes
@ A.N.tg-g.nar
IB ltemAnorovalsheethtml
Motions
X:jl" Motion Text Made Byrype seconded By Motion
Result
Commissioner Commissione
wayne Guilfoyle Mary Durri, " Passes
13. Motion to approve award of RFP 17-278, Dyess Park Improvement Design Item
Services, to POND & Co. for engineering and design professional services for Action:$69,650. (Approved by Pubtic Services bommitt"-" f"U"rary 13, 2018) Approved
E Dtess Park ('onsullant Services Agreement.pdf
lB RFP 17-278 Recommendation of Award.pdf
B 17-278 RFP sent to newspaper.pdf
B RFP Tab 17-278 ofiicial.pdf
B 17-278 Cummulatile_Evalsheet Dvess park.pdf
lE Process Regarding RFPs.pdf
E Nlail Labels.pdf
E ltemAoprovalsheet.html
Motion
Result
Motion to approve.
^ Mr. Sias and Mr. Commissioner CommissicApprove [lriroyt. orr. Marion williams B"r, Hu.u.r'"t Passes
Motion Passes 6-0.
14. Motion to approve award of RFP 17-277, Fleming Park Improvement Design ltem
Services, to Johnson, Laschober & Associates, P.C. for engineering and design Action:
professional services for $98,040. (Approved by Pubtic Services Committee Approved
February 13,2018)
B 17-277 Flemins Recommendation of A$,ard.odf
IB Flemins Park Consultent Seruices Aqreement ndf
[E 17-277 RFP sent to newspaper.pdf
B RFP tab l7-zzz officiat.pdf
lB ('umulatire Eval Sheet.odf
lB Process Regarding RFPs.pdf
E N{ail Labets.pdf
E ItemAonrovalsheet.html
Motions
Motion Motion Textrype
Motions
f#:'" Motion rext Made By Seconded By
Made By seconded By Motion
Result
Motion to approve
Approve M:,ff*#,"r1 fi,",il,T#I:ffi:, $:;Hjji;,.' passes
15. Motion to approve award of RFP 17-276, Jamestown Park Improvement ltemDesign Services, to W. K. Dickson & Co. for engineering urrO design Action:
professional services for $42,000. (Approved by Public Services Committee Approved
February 13,2018)
B RFP 17 276 Recommendation of Award Letter.ndf
{B Jamestown-Park Consultant_Services Asreement.pdf
lE ItemApnrovalsheet.html
Motion to approve.
a _-_-_-____ Mr. Sias and Mr. Commissioner CommissioApprove ['riroyt. ort. Marion williams Ben rurun'"t Passes
Motion Passes 6-0.
16. Motion to approve award of RFP 17-279, Lake Olmstead Park Improvement Item
Design Services, to 2 KM Architects, Inc. for engineering and design Action:
professional services for $145,000. (Approved by Public Services Committee Approved
February 13,2018)
B 17-279 Lake_Olmstead Recommendation fo rAn'ard-of Contract.pdf
IB Lake Olmstead Park Consultant Sen'ices Aqreement.odf
[B 17-279 RFP sent to newspaper.pdf
B RrP Tab t7-279_ofiicial.odf
E 17-279 C-'umulative.pdf
lB Process Resardinq RFPs.odf
E ntppc.por
E Nlail Labels.ndf
tB l7-279 ('ompliance lnfo Lake Olmstead.pdf
B ltemAoorovalsheet.html
Motions
+'#:'" Motion rext
Motions
ryJ:"' Motion rext
Seconded By Motion
ResuIt
Seconded By Motion
Result
Made By
Made By
Motion to approve.
^ IVIr. Sias and Mr. Commissioner CommissioApprove [.riroyt. orrt. Marion Williams B", Hururr''"t Passes
Motion Passes 6-0.
17. Motion to approve award of RFP 17-298, Lombard Mill Pond Preserve Trail Item
Improvement Design Services to POND & Co. for engineering and design Action:
professional services for $45,580. (Approved by Public Services Committee Approved
February 13,2018)
E Lombard l\{ill Pond Trail Consultant Services Asreement.pdf
B 17-298 Lombard_Nlill_Recommendation of Award.odf
[B 17-298 RFP sent to newspaper.pdf
E t7-298 officiat RFp Tab.pdf
lB Cumulative Eval Sheet.ndf
E Nlail Labets.pdf
B ltemApprovalsheet.html
Motions
Motion;::::"" Motion Text Made By Seconded - MotionType rvrol.lorl r exf, iYraoe l,y Deconoed l,y Result
Motion to approve.
a _ __-.__- Mr. Sias and Mr. Commissioner Commissi<Approve [uilfoyle oul Marion williams B.r, Hururi"t Passes
Motion Passes 6-0.
ADMINISTRATIVE SERVICES
18. Motion to adopt the 2018 Augusta, Georgia Disadvantaged Business Item
Enterprise (DBE) Policy Statement and Program for USDOT Federal Transit Action:
Administration (FTA) funded projects. (Approved by Administrative Approved
Services Committee February 13, 2018)
tF 2018 Aususta Georqia-DBE-Policv-Statement and prosram --LASTER R.odf
E ltemApprovalsheet.htmt
Motions
X:j]"' Motion Text Made By seconded B.- Motion
Type rvruu,u t Errl' rvraue 'y y ReSUlt
Motion to
^ approve. Commissioner CommissionrApprove frotio, passes g- wayne Guilfoyle Mary Duui,
t' Passes
0.
19. Motion to approve merging two part-time positions to create one full-time ItemCommunication Specialist Position. (Approved by Administrative Services Action:
Committee February 13,2018) Approved
lB Tax Commissioner Asenda Item Request 2,1J.18.pdf
B ltemAoorovalsheet.html
Motions
Motion;::, "" Motion Text Made Byrype seconded By Motion
Result
Commissioner Commissione
wayne Guilfoyle Mary Davis
)t Passes
20. Motion to approve HCD to publishing the advertisement for a l5-day Public ltem
Comment per the Citizen Participation Plan and submit the 2017 Consolidated Action:
Annual Performance and Evaluation Report (CAPER) report to HUD thereafter Approved
once comments are received with no return to Commission. (Approved
by Administrative Services Committee February 13,2013)
F CAPER Reportins.pdf
[E ItemAoorovalsheet.html
Motions
f.,oj:" Motion Text Made Byrype
Motion to
^ aDDrove.APProve uotion Passes 8-
0.
Motion to
^ aDDrove.APProve vtotion passes 8-
0.
E ItemApprovalsheet.html
Motions
Motion Motion Textrype
Seconded By
Commissioner Commissione
wayne Guilfoyte Mary Duri, " Passes
Motion
Result
Motion
Result
21. Motion to approve tasking the Administrator with reviewing the criteria for the ltem
career ladders that the General Counsel presented and bring back a Action:
recommendation whether that criteria needs to be adjusted. (Approved by Approved
Administrative Services Committee February 13, 20lS)
Motion to approve a l2oh
salary increase effective
immediately for Ms.
Made By Seconded By
Kayla Cooper who is the
attorney assigned to the
A __..^__^ Utilities Dep-artment. Mr. commiss ' commissioner
Approve ill *r,,tu*s abstains. Mr. sammie 3l*" fl?[|.,:, Passes
Guilfoyle out.
Motion Passes 6-0 -1.
FINANCE
22. Motion to approve Augusta Commercial Property Insurance coverage for 2018 Item
offered through Affiliated FM, current carrier, for a premium of $j99,S65 for Action:full blanket coverage and limited flood coverage in flood prone areas. Approved(Approved by Finance Committee February 13, 2-01g)
ENGINEERING SERVICES
23. Motion to accept proposal from Johnson, Laschober & Associates, p.C. to ltemprovide engineering services for the Utilities Department's Fort Gordon Cyber Action:CoE Campus Utilities. RFQ 13-124 (Approved by Engineering Services ApprovedCommittee February 13, 201S)
tB Fort Gordon_Cyber CtoE CampusJltilities_- JLA prooosal.odf
lB Fort Gordon Cvber CoE Camous Utilities - Vicinitv ll,tao.pdf
E Reouest for_OualificationsJsent to newspaper.ndf
[B Nlail List and Demandstar planholders.pdf
lB rJ-124 TAB SHEET.odf
[E 13-124 Department Recommendation of A.warrl 8-i-l I nrtf
B ItemApprovalsheet.html
Motions
X,oj:" Motion Text Made Byrype
Motion to
^ o.DDrove.APProve vtotio, passes 8-
0.
lE ItemAnorovalsheet.html
Motions
[]j:" Motion Text Made Byrype
Commissioner Commissione
wayne Guilfoyle Mary Davis
)r Passes
Seconded By Motion
Result
Motion
ResultSeconded By
24. Motion to accept proposal from Johnson, Laschober & Associates, p.C. to Itemprovide engineering services for the Utilities Department's Fort Gordon Block Action:l0 Irrigation System project. RFQ 13-124 (Approved by Engineering Approved
Services Committee February 13, 2018)
{B Fort Gordon Block l0 Irriqation - JLA proposal.pdf
tB Fort Gordon Btock l0_Irriqation- Vicinitv_Nlap.pdf
B Reouest for Oualifications sent to newsnaoer.ndf
IEt NIail List and Demandstar Plenholders ndf
B I3.I24 TAB SHEET.Ddf
Ie 13-124 Department Recommendation of Award 8-5-l3.pdf
[B ltemApprovalsheet.html
Motion to
^ aDDrove.APProve uotio, passes 8-
0.
Motions
Motion- - --- Motion Textrype
Motion to
^ aDDrove.APProve Motion passes 8-
0.
Commissioner Commissioner
Wayne Guilfoyle Mary Davis Passes
Made By Seconded By Motion
Result
Commissioner Commissione
wayne Guitfoyle Mary Duri, 't Passes
25.Motion to authorize condemnation to acquire property in fee simple interests
(Parcel 088-1-042-00-0) - 1928 Florida Road. (Approved by Engineering
Services Committee February 13, 2013)
E Condemnation Reouest - 1928 Florida Road.ndf
IB NIao - 1928 Florida Road^nrlf
Item
Action:
Approved
lE ItemAoorovalsheet.html
Motions
H:']"ll Motion Text Made Byrype
Motion to
^ aDDrOVe.APProve vtotion passes 8-
0.
Commissioner
Wayne Guilfoyle
Seconded By
Commissioner
Mary Davis
Motion
ResuIt
Passes
26. Motion to auth orize condemnation to acquire property in fee simple interests Item(Parcel 088-1-043-00-0) - 1926 Florida Road.(Appioved by Engineering Action:
Services Committee February 13,2018) Approved
lB C'ondemnation Request - 1926 Florida Road.ndf
B NIao -_1926_Florida_Road.odf
tB ltemApprovalsheet.html
Motions
X:'1"' Motion Text Made By seconded BJ, MotionType rvrurtt',. rt'f,'. rvrauc Dy y Result
Motion to
a ___-.._ approve. Commissioner Commission,Approve frotion passes g- wayne Guilfoyle Mary Du,ri,
tt Passes
0.
27. Motion to authorize condemnation to acquire property in fee simple interests Item
(Parcel 088-1-044-00-0) - 1922 Florida Road. (Approved by Engineering Action:
Services Committee February 13r 2018) Approved
lE Condemnation Reouest - 1922 Floride Roed.ndf
B NIap -_1922 Florida_Road.odf
lB ItemApnrovalsheet.html
Motions
Motion Motion Text Made By Seconded By H:ii,'Type
Motion to
Approve illiil'.asses 8- $""T#'81,11ff ,. fi,:[HiJiJ'* passes
0.
PETITIONS AND COMMUNICATIONS
28. Motion to approve the minutes of the regular meeting of the Augusta Item
Commission held February 6, 2018 and Special Called meeting held February Action:
13,2019.
E Resular Commission_l\IeetinLFebruary 6 20l8.odf
E Called Commission l\Ieetins Februarv lJ 20l8.odf
lE ItemAoorovalsheet.html
Approved
Motions
f#:" Motion Text Made By seconded By f"".Xil
Motion to
Approve ixSr,ll';asses 8- $",Tft'El,1li"l,'" f,""tHJi;"' passes
0.
***'IEND CONSENT AGENDATT*,f *
AUGUSTA COMMISSION
2t20t2018
AUGUSTA COMMISSION
REGULARAGENDA
2120t2018
(Items 29-30)
ADMINISTRATIVE SERVICES
29. Motion to approve amendment to Probation Services Order to adjust the ltem
experience categories for the Chief Probation Officer.(No recommendation Action:
from Administrative Services Committee February 13, 2018; and provide Approved
additional information relative to the amendment)
lB 2018-2-l Order Probation for State l\Iapistrate ('ourts- CLEAN2.pdf
tE 2018-2-l Order Probalion for State Ntaqistrate ('ourts REDLI\E2.pdf
E zotS ncs.oar
lB ItemApprovalsheet.html
Motions
X:j*1" Motion Text Made By seconded -- Motion
r ype louon I ext urade ,,y seconded l,y Result
Motion to approve. Mr.
^ M. Williams abstains. Commissioner Commissi<Approve *t. c,riroyle out. sammie Sias Mary ouri'J"t Passes
Motion Passes 6-0 -1.
ENGINEERING SERVICES
30. Motion to award contract to CH2M Hill for RFP Item #17-2A7 Strategic Asset ltem
Management Planning. (No recommendation from Engineering Services Action:
Committee February 13, 2018)Approved
lEl Asset l\{anaqement - Director s Memo.odf
lB l7-207_RFP_sent to_newspaoer.pdf
E Rrp tau tz-zoz -orrIcm,L.oar
B 17-207 Cumulative.pdf
tEl Process Resardins RFPs.odf
e N{ail_Labels.pdf
B 17-207 Pre Proposal Sisn In Sheet.pdf
lB ItemAoorovalsheet.html
Motions
Motion Motion Seconded Motionrvpe i;;;"" Made BY By Result
Motion to Commissioner Marion Dies for lack ofrreny deny. Williams Second
Motions
X:l1t' Motion Text Made By Seconded F Motion.r,ype totton t ext Nraoe l,y Jeconded l'y Result
Motion to approve.
Mr. Guilfoyle out.
Approve x:*H,ilio,.. ff#ff'j'JIJJ' $iil,T#I:ffi:, passes
Marion Williams.
Motion Passes 6-1.
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
31. Motion to approve execution by the Mayor of the affidavit of Item
compliance with Georgia's Open Meeting Act. Action:
Upcoming Meetings
www.ausustasa.sov
None
CALLED MEETING COMMISSION CHAMBER
February 27,2018
Augusta Richmond County Commission convened at 11:00 a.m., Tuesday, February 27,
2018, the Honorable Mary Davis, Mayor Pro Tem, presiding.
PRESENT: Hons. Jefferson, Guilfoyle, Sias, Frantoffi, M.Williams, Fennoy, D. Williams,
Hasan and Smith, mernbers of Augusta Richmond county commission.
ABSENT: Hon. Hardie Davis, Jr., Mayor.
Ms. Davis: Good morning, everyone. I believe we're ready to call our meeting to order.
Mr. MacKenzie.
1. I,EGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. MacKenzie: I would entertain a motion to go into an executive session to discuss
pending and potential litigation, real estate and personnel.
Mr. Sias: So move.
Mr. Fennoy: Second.
Ms. Davis: We have a motion and a second. please vote.
Mr. Jefferson, Mr. Frantorn, and Mr. M. Williams out.
Motion carries 7-0.
IEXECUTTVE SESSTONI
Ms. Davis: Mr. MacKenzie.
2. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit.
Mr. M. Williams: So move.
Mr. Fennoy: Second.
Ms. Davis: We have a motion and a second. please vote.
Mr. Frantom out.
Motion carries 9-0.
Ms. Davis: Commissioner Fennoy, I believe you have a motion.
Mr. Fennoy: I would like to make a motion to approve the settlement of all claims of
Meredith Holmes and Toby Holmes for the July 18, 2017 sewer backup at 1259 Augusta
West Parkway in the amount of $37,500 with such funds to be from the Utilities Contingency
Fund.
Mr. Sias: Second.
Ms. Davis: We have a motion and a second. Please vote.
Motion carries 10-0.
Ms. Davis: Commissioner Guilfoyle.
Mr. Guilfoyle: Thank you, Mayor Pro Tem. Motion to approve the hiring of staff
attorney Suzanne MiIIer at a salary of $931342.65 with a start date of Marchl2r2018.
Mr. Sias: Second.
Ms. Davis: We have a motion and a second. Please vote.
Motion carries 10-0.
Ms. Davis: Attorney MacKenzie.
Mr. MacKenzie: That's all I have. Thank you.
Ms. Davis: Okay, thank you. Public Services.
[MEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certifu that the above is a true and correct copy
of the minutes of the Called Meeting of the Augusta Richmond County Commission held on
February 27,2018.
Clerk of Commission
Commission Meeting Agenda
3/6/2018 2:00 PM
Fairhope Street
Department:
Department:
Caption:Receive information from the Office of the Richmond County Tax
Commissioner regarding the taxes and ownership of property
located on 433 Fairhope Street. (Requested by Commissioner
Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/6/2018 2:00 PM
Approve the Award of Bid Item 17-303 – Deans Bridge Road MSW Landfill Phase 3, Stage 1, Cell 3
Construction for the Environmental Services Department to Gearig Brothers Civilworks.
Department:Environmental Services
Department:Environmental Services
Caption:Motion to approve the Award of Bid Item 17-303 – Deans Bridge
Road MSW Landfill Phase 3, Stage 1, Cell 3 Construction for the
Environmental Services Department to Gearig Brothers
Civilworks. (No recommendation from Engineering Services
Committee February 27, 2018)
Background:The construction of a new landfill cell allows for an additional
space for garbage to be placed and due to current airspace
availability, the Deans Bridge Road Landfill will need to construct
this cell in order to maintain current operations. This construction
is a normal part of landfill operations and is projected to last
approximately 10-12 years. Now that the earthwork preparation is
largely complete, this project involves the hiring of a contractor to
provide all labor, materials, tools, equipment, and services to
complete approximately 100,000 yards of excavation, 1.4M
square feet of liner sub-base, 1.4M square feet of 60-mil
geomembrane, a leachate collection system, and approximately
23,000 cubic yards of structural fill. In addition this work requires
the construction of storm water drainage systems and various
erosion and sedimentation control items.
Analysis:The project was placed for bid, and two pre-qualified vendors
were considered compliant and responsive. Gearig Brothers
Civilworks was the lowest responsible bidder, and has met all of
the Procurement Department and Compliance Department
requirements; including the required 5% LSBOP documentation.
Gearig Brothers has committed to 9.38% LSBOP participation.
This project is necessary to continue the development of the
landfill and insure adequate space for garbage placement.
Financial Impact:The price as received in the bid submission is $9,395,736.15.
Funds are available in ESD account number 541 00 0000/13-
36110.
Cover Memo
Alternatives:Award the work as specified to Gearig Brothers Civilworks.
Recommendation:Award the work as specified to Gearig Brothers Civilworks.
Funds are Available
in the Following
Accounts:
The price as received in the bid submission is $9,395,736.15.
Funds are available in ESD account number 541 00 0000/13-
36110.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Wednesday, December 27, 2017 @ 3:00 p.m. for furnishing:
7
Bid Item #17-303 Deans Bridge Road MSW Landfill 2017 Phase 3, Stage 1, Cell 3 Construction for Augusta
Environmental Services Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers
exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $70.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the
Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706
722-6488) beginning Tuesday, November 21, 2017. Bidders are cautioned that submitting a package without Procurement of
a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other
work that is material to the successful completion of the project.
A Mandatory Pre Bid Conference will be held on Friday, December 8, 2017 @ 10:00 a.m. in the Procurement Department,
535 Telfair Street, Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Tuesday, December 12 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance
bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811orEmail: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
OFFICIAL
VENDORS Attachment
"B"
E-Verify
#
SAVE
Form Add 1 Bid
Bond Base Bid
Complianc
e
Review
3% Goal
Cooper, Barnette & Page, Inc.
1928 Executive Park Drive
Statham, GA 30666
No Bid
Response
Gearig Brothers Civilworks
322 Grimaude Boulevard
Grovetown, GA 30813
Yes 226337 Yes Yes Yes $9,395,736.16 YES
Peed Brothers, Inc.
P.O. Box 398
42 Industrial Road
Butler, GA 31006
Yes 349653 Yes Yes Yes $9,426,201.85 YES
Bid Item #17-303
Deans Bridge Road MSW Landfill 2017
Phase 3, Stage 1, Cell 3 Construction
for Augusta, GA Environmental Services Department
Bid Date: Wednesday, January 17, 2018 @ 3:00 p.m.
Total Number Specifications Mailed Out: 4
Total Number Specifications Download (Demandstar): NA
Total Electronic Notifications (Demandstar): NA
Mandatory Pre-Qualifications/Telephone Conference Attendees: NA
Total packages submitted: 3
Total Noncompliant: 0
The following vendor did not respond:
COMANCO Environmental Corporation / 4301 Sterling Commerce Dr. / Plant City, FL 33566
Page 1 of 1
Commission Meeting Agenda
3/6/2018 2:00 PM
Pension Committee
Department:
Department:
Caption:Consider recommendation(s) from the Pension Committee
regarding possible changes to Augusta's Georgia Municipal
Employees Benefit System (GMEBS) retirement plan.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Commission Meeting Agenda
3/6/2018 2:00 PM
Appointment Downtown Development Authority
Department:
Department:
Caption:Approve the appointment of Mr. Jack W. Evans to the Downtown
Development Authority seat no. three (3) effective immediately
and expires 12/31/2021. (Requested by Commissioner Bill
Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month - 2:00 p.m.
Commiffee meetings: Second and last Tuesdays of each month - 1:00 p.m.
ommittee: (Please check one and insert meeting date)
Commission
Public Safety Committee
Public Services Committee
Administrative Services Committee
Engineering Services Committee
Finance Committee
c@ -
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Contact Information for IndividuaUPresenter Making the Request:
Telephone Numbrer: -
Fax Number: ' 1C
E-Mail Address:
n/Topic of Discussion
,D.{o{ t- -l};c
oLcA
,l*-'s" rJ c a-..-+4"-<-
Please send this request form to the following address:
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Telephone Number: 706-821-1820
Fax Number: 706-821-1838
E-Mail Address: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's
Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and
5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-
minute time limit will be allowed for presentations.
Clerk of Commission
Commission, Authorities, & Boards Talent Bank Application
Title
First Name *
Middle Name *
l-ast Name *
Suffix
Date Of Birth *
Address *
Home Phone*
Work Phone
Registered Voter*
Marital Status *
Education *
Race *
Gender*
Occupation *
lnte re sts
Mr.
Jack
Walier
Evans
8124t1971
$reet Address
2442McDowell Street
Address Line 2
oty
Augusta
tustal/Zpftde
30904
706-825-4662
C District 1
C District 3
C District 5
C District 7
C Mne
Married
Bachelors
White
Male
University Administrator
Economic development
Downtorrvn Development Authority
Oick add bdow to apdy for ryDre than one board.
Sate/ Ftovirce/ fugion
GA
Oountry
USA
G District 2
C District 4
C District 6
C District 8
Commissions, Authorities, & Boards
Volunteer For*
|ack Evans
Vice President of Communications & Marketing
Augusta University
Over more than 20 years as a communications, public relations and
marketing professional, Jack has consistently combined visionary
leadership with a penchant for progressive change. He specializes in
leading complex teams to plan, create, implement and assess
comm unications and marketing initiatives that effectively influence
opinion and behavior within the health care, education and research
fields. An alumnus of Augusta University, Jack joined the organization
as an administrator in 2005, and his forward-thinking leadership has helped successfully navigate
multiple consecutive periods of rapid economic, technological, and organizational change.
Experience:
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vice President, communications and Marketing, Augusta university, February 2015 -
Present
lnterim Vice President, Communications and Marketing, Augusta University, April 2OL4-
February 2015
Associate Vice President for Communications & Creative Services, Augusta University,
January 2013 - February 2015
President, summerville Neighborhood Association, January 20r2 -June 2013
Director of Communications, Augusta University, April 2011-January 2013
Web Content Administrator, Augusta University, August 2005 - July 2009
lndependent Contractor, Evans Creative Services, August 2001 - August 2005
Director, Tidwell Communications Group, November 2000 - April 2003
Vice President of Sales & Marketing, Tidwell printing, June 199G - April 2@3
Program Development Coordinator, Osbon Foundation, Novernber 1994 - June 199G
UPDATE 10/09/15
NAME OF BOARD DOWNTOWN DEVELOPMENT AUTHORITY
Members Seat Appointment Effective Expires
Rick Keuroglian (1) 11/05/09 Immediately 12/31/2013
Natalie McLeod (2) 06/05/12 Immediately 12/31/2016
Joey Hadden (3) 11/05/09 Immediately 12/31/2013
Scylance B. Scott (4) 05/03/11 Immediately 12/31/2015
David Hutchison (5) 06/02/15 Immediately 12/31/2018
Bill Fennoy (6) 01/20/15 Immediately 12/31/2019
Cameron Nixon (7) 10/07/08 Immediately 12/31/2012
MEETING DATE: Second Thursday each month 8:30 A.M.
WHERE: No. 1 Tenth St., Suite 430
FUNCTION: For the purpose of financing the acquisition, construction and
equipping of property, both real and personal, and the acquiring and
leasing of projects, by it in furtherance of revitalizing and
redeveloping the central business district of the City of Augusta
CREATED: The Downtown Development Authority of the City of Augusta is a
public body corporate and politic created under the Downtown
Development Authorities Law (O.C.G.A. Section 36-42-1, et seq. As
amended with the power and authority to issue interest-bearing
revenue bonds in accordance with the applicable provisions of the
Revenue Bond Law of the State of Georgia (O.C.G.A. Sections 38-
82-60 through 36-8285) O.C.G.A. 49-3-1;
GENERAL INFORMATION
Seven (7) directors to be appointed by the governing body of the Municipal Corporation.
CONTACT: Margaret Woodward, Executive Director, phone (706)-722-8000
Commission Meeting Agenda
3/6/2018 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo