HomeMy WebLinkAbout2018-01-16 Meeting AgendaCommission Meeting Agenda
Commission Chamber
1/16/2018
2:00 PM
INVOCATION:Father Daniel Trout, St. Luke Anglican Catholic Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
Employee of the Year
A. Congratulations! Mr. Glenn Hall, Information Technology Department
as Augusta, GA 2017 Employee of the Year.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B. Reverend Melvin Ivey regarding a proposed Commission Bus Tour so
that commissioners can make more informed decisions when it comes to
moving the city forward.
Attachments
C. Ms. Deborah C. Tolbert regarding the following issues:
1. The disenfranchisement of Georgia Power from the City of Augusta.
2. The deficiencies of handicap accommodations in the City of Augusta,
GA especially public buildings.
Attachments
CONSENT AGENDA
(Items 1-31)
PLANNING
1. FINAL PLAT – MAYFAIR ON WALTON – S-873 – A request for
concurrence with the Augusta Georgia Planning Commission to approve
a petition by H & C Surveying, on behalf of Mayfair on Walton LLC,
Attachments
requesting final plat approval for Mayfair on Walton. This residential
subdivision is located at 3115 Walton Way and contains 10 lots.
Reviewing agency approval 12-20-2017 DISTRICT 3
2. SA-53 – A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition to amend the Land Subdivision
Regulations for Augusta Georgia by amending Section 106– Definitions
& Section 405 – Flagpole Lots. 1st Reading.
Attachments
3. Z-18-01 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions stated below a petition by
Augusta Environmental Services, on a behalf of the City of Augusta,
requesting a change of zoning from Zone A (Agriculture) to Zone HI
(Heavy Industry) affecting property containing approximately 85.4
acres and located at 4260 Deans Bridge Road and 3010 through 3080-A
(even #s) Birdwell Road for a total of 17 tax parcels. A complete list of
tax parcel numbers is available in the Planning and Development
Department office. DISTRICT 8 1. A 600-foot buffer shall be
undisturbed except for maintenance and activities permitted under the
Georgia Rules for Solid Waste Management.
Attachments
4. Z-18-02 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions stated below a petition by
Augusta Environmental Services, on a behalf of the City of Augusta,
requesting a Special Exception to add these parcels to the Augusta
Landfill per Section 26-1 (n) & (o) of the Comprehensive Zoning
Ordinance for Augusta-Richmond County affecting property containing
approximately 85.4 acres and located at 4260 Deans Bridge Road and
3010 through 3080-A (even #s) Birdwell Road for a total of 17 tax
parcels. A complete list of tax parcel numbers is available in the
Planning and Development Department office. DISTRICT 8 1. A 600-
foot buffer shall be undisturbed except for maintenance and activities
permitted under the Georgia Rules for Solid Waste Management.
Attachments
5. Z-18-03 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions stated below a petition by
Augusta Environmental Services, on a behalf of the City of Augusta,
requesting a change of zoning from Zone A (Agriculture) to Zone HI
(Heavy Industry) affecting property containing approximately 32.3
acres and located at 4338 through 4364 (even #s) Deans Bridge Road for
Attachments
a total of 9 tax parcels. A complete list of tax parcel numbers is available
in the Planning and Development Department office. DISTRICT 8
1. A 600-foot buffer shall be undisturbed except for maintenance and
activities permitted under the Georgia Rules for Solid Waste
Management.
6. Z-18-04 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions stated below a petition by
Augusta Environmental Services, on a behalf of the City of Augusta,
requesting a Special Exception to add these parcels to the Augusta
Landfill per Section 26-1 (n) & (o) of the Comprehensive Zoning
Ordinance for Augusta-Richmond County affecting property containing
approximately 32.3 acres and located at 4338 through 4364 (even #s)
Deans Bridge Road for a total of 9 tax parcels. A complete list of tax
parcel numbers is available in the Planning and Development
Department office. DISTRICT 8 1. A 600-foot buffer shall be
undisturbed except for maintenance and activities permitted under the
Georgia Rules for Solid Waste Management.
Attachments
7. Z-18-09 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions stated below a petition by
Jonathan Crawford, on behalf of Victor Mills, requesting a change of
zoning from Zone R-MH (Manufactured Home Residential) to Zone
R-1E (One-family Residential) affecting property containing
approximately 33.25 acres and located at 2560 Overlook Drive, 2611
Overlook Drive through 2630 (all #s) Overlook Drive, 2538 through
2566 (all #s) Waterfront Drive, a portion of 2406 Belfair Lakes, 2424
and 2426 Belfair Lakes for a total of 38 tax parcels. Tax Map 082-0-007-
00-0, a portion of 082-1-043-00-0 and additional tax parcels. A complete
list of tax parcel numbers is available in the Planning and Development
Department office. DISTRICT 4 The concept plan reviewed is
considered for illustrative purposes of the present zoning action only, and
does not meet development plan submission criteria. A development
plan meeting all applicable state and local codes and ordinances must be
submitted and approved prior to permit issuance. The development plan
shall not exceed the 131 lots or 3.32 unit/acre density proposed on
conceptual plan revision #4, updated December 11, 2017.No public
roads shall be closed without a request from the property owner, review
by the Augusta Engineering, Fire, and Planning and Development
Departments, and approval of the Augusta Commission by way of
resolution. The review of the concept plan is not considered a request for
public road or right of way abandonment.A means of ingress and egress
shall be maintained to the parcels presently addressed as 2547 B and
Attachments
2551 Waterfront Drive. This access point shall be indicated on the
development plan.The second entrance, as required by Article IV,
Section 400(K) of the Land Subdivision Regulations, must be
constructed with the first phase of the subdivision.Acceleration and
deceleration lanes meeting the specifications of Augusta Traffic
Engineering and the Georgia Department of Transportation shall be
required at all access points on Gordon Highway. All required buffers
shall be undisturbed.
8. ZA-R-250 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by amending
Section 2 (Definitions), Section 7 (A-Agriculture) and Section 14 (R-
MH-Manufactured Home Residential) by adding flagpole lots as
permitted uses and to prohibit flagpole lots in all other residential zoning
classifications. 1st Reading
Attachments
PUBLIC SERVICES
9.Motion to approve Augusta Aviation Commission's selection of Newton
& Associates, Inc. for the Airport Rates & Charges Consulting Services
as approved by the Augusta Aviation Commission November 30, 2017
(RFP 17-217). (Approved by the Public Services Committee January
9, 2018)
Attachments
10.Motion to approve contract between Augusta Regional Airport and
Delta Airlines as approved by the Augusta Aviation Commission at their
November 30, 2017 Meeting. (Approved by the Public Services
Committee January 9, 2018)
Attachments
11.Motion to approve Bid Award (17-286) to R. L. Wiley Electrical
Contractors for the Airport Maintenance Building Renovations as
approved by the Augusta Aviation Commission November 30,
2017. (Approved by the Public Services Committee January 9, 2018)
Attachments
12.Motion to approve (Bid Award 17-286) contract for services to install an
epoxy floor system at the Augusta Regional Airport at a cost of $28,965
as approved by the Augusta Aviation Commission November 30, 2017.
(Approved by Public Services Committee January 9, 2018)
Attachments
13.Motion to approve the Events Marketing Promotions Program with First
Foundry. RFQ 17-184 (Approved by Public Services Committee
January 9, 2018)
Attachments
14.Motion to approve the purchase and acquisition of two (2) passenger
boarding bridges from JBT Aero Tech Corporation (JBT) at a cost not to
exceed $2,000,000 as approved by the Augusta Aviation Commission
November 30, 2017. (Approved by Public Services Committee
January 9, 2018)
Attachments
ADMINISTRATIVE SERVICES
15.Motion to approve five (5) annual bid items. The items require
Commission approval due to the fact that purchases on the individual
items will exceed $25,000.00. (Approved by Administrative Services
Committee January 9, 2018)
Attachments
16.Motion to approve award of contract for design of an addition and
renovations to the Augusta 911 Center to 2KM Architects of Augusta in
the amount of $55,000.00. RFP 17-272 (Approved by Administrative
Services Committee January 9, 2018)
Attachments
17.Motion to approve Fix and Publish Qualifying Fees for 2018.
(Approved by Administrative Services Committee January 9, 2018)
Attachments
18.Motion to approve the renewal of the lease for the use of property
located at the Navy Operational Support Center at 2869 Central Avenue
for the term of 1 July 2018 through 30 June 2019. (Approved by
Administrative Services Committee January 9, 2018)
Attachments
PUBLIC SAFETY
19.Motion to approve acceptance of a Criminal Justice Coordinating
Council 2018 Supplemental Grant Award for Richmond County DUI
and Veterans Court programs. (Approved by Public Safety Committee
January 9, 2018)
Attachments
20.Motion to approve a request from Ms. Joyce G. Law, Program Manager
Delta House, Inc. Lucy Craft Laney Museum of Black History regarding
authorizing Information Technology Department to create maps on
property listed as Thompson Farms to support owner's claim as a
Centennial Family Farm awarded by GA Dept. of Natural Resources
Historic Preservation. (Approved by Public Safety Committee
January 9, 2018)
Attachments
21.Motion to approve the Order for Probation Services for State and
Magistrate Courts of Richmond County. (Approved by Public Safety
Committee January 9, 2018)
Attachments
22.Motion to approve the purchase of two (2) PowerLoad Stretcher systems
from Stryker Medical in the amount of $78,838.88. (Approved by
Public Safety Committee January 9, 2018)
Attachments
FINANCE
23.Motion to approve designating the Canal Authority as applicant and
project manager for a grant to the GA Department of Natural Resources
Historic Preservation Fund for Certified Local Governments for the 2018
funding cycle. The grant will be for the preparation of a preservation
plan for the Trinity CME Church relocation project on 8th Street.
(Approved by Finance Committee January 9, 2018)
Attachments
24.Motion to approve a request from Mr. Patrick Feistel for an abatement
of taxes for the Garden City Rescue Mission. (Approved by Finance
Committee January 9, 2018)
Attachments
ENGINEERING SERVICES
25.Motion to approve funding for Design Consultant Services
Supplemental Agreement Five to Pond and Company in the amount of
$108,540.00 for the Berckmans Road Widening, Realignment and
Bridge Replacement Project as requested by the AED. (Approved by
Engineering Services Committee January 9, 2018)
Attachments
26.Motion to approve a Deed of Dedication and Maintenance Agreement,
for the water and sanitary sewer systems, from Mayfair on Walton, LLC.
(Approved by Engineering Services Committee January 9, 2018)
Attachments
27.Motion to approve a Deed of Dedication and Maintenance Agreement,
for the water and sanitary sewer systems, from Sprint Food Stores, Inc.
(Approved by Engineering Services Committee January 9, 2018)
Attachments
28.Motion to approve a request for the installation of street lights on
Bullock Avenue. This is also to approve a new lighting tax district for
the 43 lots associated with the above road. Funding is available in the
Street Lighting budget account #2760416105312310. (Approved by
Engineering Services Committee January 9, 2018)
Attachments
29.Motion to approve the installation of seventeen streetlights on Copse
Drive and Ashley Loop at a cost of $137.86 per year. This is also to
approve a new lighting tax district for the 45 lots associated with the
above roads. Funding is available in the Street Lighting budget account
#2760416105312310. (Approved by Engineering Services Committee
January 9, 2018)
Attachments
30.Motion to approve the installation of eleven street lights on Walker
Creek Road and Horsepen Branch Court at a cost of $147.11 per year.
This is also to approve a new lighting tax district for the 27 lots
associated with the above roads. Funding is available in the Street
Lighting budget account #2760416105312310. (Approved by
Engineering Services Committee January 9, 2018)
Attachments
PETITIONS AND COMMUNICATIONS
31.Motion to approve the minutes of the regular meeting of the Augusta
Commission held January 2, 2018, and Special Called
meeting held January 9, 2018.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
1/16/2018
AUGUSTA COMMISSION
REGULAR AGENDA
1/16/2018
(Items 32-35)
PLANNING
32. Z-18-07 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions stated below a petition by
David Harden requesting a change of zoning from Zone R-2 (Two-
family Residential) and Zone R-1E (One-family Residential) to Zone
B-2 (General Business) to establish a plant nursery affecting property
containing approximately 2.96 acres and located at 1813 and part of
1815 Kissingbower Road. Tax Map 057-3-137-02-0 and part of 057-3-
139-01-0 DISTRICT 2 1. The only approved use of the property shall
be a plant nursery. Any change of use will require reevaluation by the
Planning Commission. 2. The site must substantially conform to the
concept plan submitted with this application dated 12-14-2017
3. Issuance of development permits shall be contingent upon submission
of plans meeting engineering, environmental, and all other pertinent
development regulations.
Attachments
PUBLIC SERVICES
33.Motion to approve the Regency Mall location as the site for the new
civic center and to reject the deal for its construction with the
continuation of negotiations along with the establishment of a timeframe
of 45 calendar days for action, a committee with named participants who
will continue with the negotiations and the identification of a funding
process/source. (No recommendation from Public Services
Committee January 9, 2018)
Attachments
FINANCE
34.Move to approve having Mr Rocky Joyner of GMEBS report back to
the Augusta Commission on January 16, 2018 with the presentation on
retirement benefits to achieve 2% multiplier. The previous request for a
survey of employees is no longer needed and is hereby deleted from the
presentation. (Requested by Commissioner Sammie Sias)
Attachments
Upcoming Meetings
www.augustaga.gov
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
35.Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
1/16/2018 2:00 PM
Invocation
Department:
Department:
Caption:Father Daniel Trout, St. Luke Anglican Catholic Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
Employee of the Year
Department:
Department:
Caption: Congratulations! Mr. Glenn Hall, Information Technology
Department as Augusta, GA 2017 Employee of the Year.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
Reverend Melvin Ivey
Department:
Department:
Caption: Reverend Melvin Ivey regarding a proposed Commission Bus
Tour so that commissioners can make more informed decisions
when it comes to moving the city forward.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month - 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month - 1:00 p.m.
(Please check one and insert meeting date)Commission/Committee :
,/V Commission
Public Safety Committee
Public Services Committee
Administrative Services Committee
Engineering Services Committee
Finance Committee
E-Mail eaar"t
I
Date of Meeting.ln n d(ytl O, aO$
Date of Meeting J
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Contact Information for IndividuaUPresenter Making the Request:
t
Name:
Address:
Telephone
Fax Number:
Caption/Topic of Discussion to be placed on the Agenda:
Please send this request form to the following address:
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Telephone Number: 706-821-1820
Fax Number: 706-821-1838
E-MaiIAddress: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's
Office no later than 9:00 a.m. on the Thursday preceding the Commission or Committee
meeting of the following week. A five-minute time limit will be allowed for presentations.
Commission Meeting Agenda
1/16/2018 2:00 PM
Deborah Tolbert
Department:
Department:
Caption: Ms. Deborah C. Tolbert regarding the following issues:
1. The disenfranchisement of Georgia Power from the City of
Augusta.
2. The deficiencies of handicap accommodations in the City of
Augusta, GA especially public buildings.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month - 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month - 1:00 p.m.
Commissign/Committee: (Please check one and insert meeting date)
Date of Meeting J0n\44(LorciV'r
L
€s(tu- t
Please send
Public Safety Committee
Public Services Committee
Administrative Services Committee
Engineering Services Committee
Finance Committee
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Contact Information for IndividuaUPresenter Making the Request:
Name:TDL.'7
Address:
Telephone Number:
Fax Number:
E-Mail Address:
opic of Discussion to be on the Agenda:LDT 6 z)-//r
t4Ll-.-y '?cllbt-t c lt
this reqdest form to the*following add
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Telephone Number: 706-821-1820
Fax Number: 70G821-1838
E-Mail Address: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's
Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and
5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-
minute time limit will be allowed for presentations.
Commission Meeting Agenda
1/16/2018 2:00 PM
Final PLat -S-873 Mayfair on Walton
Department:Planning and Development
Department:Planning and Development
Caption: FINAL PLAT – MAYFAIR ON WALTON – S-873 – A request
for concurrence with the Augusta Georgia Planning Commission
to approve a petition by H & C Surveying, on behalf of Mayfair
on Walton LLC, requesting final plat approval for Mayfair on
Walton. This residential subdivision is located at 3115 Walton
Way and contains 10 lots. Reviewing agency approval 12-20-
2017 DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
SA-53
Department:Planning and Development
Department:Planning and Development
Caption: SA-53 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the Land
Subdivision Regulations for Augusta Georgia by amending
Section 106– Definitions & Section 405 – Flagpole Lots. 1st
Reading.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
Z-18-01
Department:Planning and Development Deptartment
Department:Planning and Development Deptartment
Caption: Z-18-01 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions stated below a
petition by Augusta Environmental Services, on a behalf of the City
of Augusta, requesting a change of zoning from Zone A
(Agriculture) to Zone HI (Heavy Industry) affecting property
containing approximately 85.4 acres and located at 4260 Deans
Bridge Road and 3010 through 3080-A (even #s) Birdwell Road for a
total of 17 tax parcels. A complete list of tax parcel numbers is
available in the Planning and Development Department office.
DISTRICT 8 1. A 600-foot buffer shall be undisturbed except for
maintenance and activities permitted under the Georgia Rules for
Solid Waste Management.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
Z-18-02
Department:Planning and Development
Department:Planning and Development
Caption: Z-18-02 - A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions stated
below a petition by Augusta Environmental Services, on a behalf
of the City of Augusta, requesting a Special Exception to add
these parcels to the Augusta Landfill per Section 26-1 (n) & (o) of
the Comprehensive Zoning Ordinance for Augusta-Richmond
County affecting property containing approximately 85.4 acres
and located at 4260 Deans Bridge Road and 3010 through 3080-A
(even #s) Birdwell Road for a total of 17 tax parcels. A complete
list of tax parcel numbers is available in the Planning and
Development Department office. DISTRICT 8 1. A 600-foot
buffer shall be undisturbed except for maintenance and activities
permitted under the Georgia Rules for Solid Waste Management.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
Z-18-03
Department:Planning and Development
Department:Planning and Development
Caption: Z-18-03 - A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions stated below a
petition by Augusta Environmental Services, on a behalf of the City
of Augusta, requesting a change of zoning from Zone A
(Agriculture) to Zone HI (Heavy Industry) affecting property
containing approximately 32.3 acres and located at 4338 through
4364 (even #s) Deans Bridge Road for a total of 9 tax parcels. A
complete list of tax parcel numbers is available in the Planning and
Development Department office. DISTRICT 8 1. A 600-foot
buffer shall be undisturbed except for maintenance and activities
permitted under the Georgia Rules for Solid Waste Management.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
Z-18-04
Department:Planning and Development
Department:Planning and Development
Caption: Z-18-04 - A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions stated
below a petition by Augusta Environmental Services, on a behalf
of the City of Augusta, requesting a Special Exception to add
these parcels to the Augusta Landfill per Section 26-1 (n) & (o) of
the Comprehensive Zoning Ordinance for Augusta-Richmond
County affecting property containing approximately 32.3 acres
and located at 4338 through 4364 (even #s) Deans Bridge Road
for a total of 9 tax parcels. A complete list of tax parcel numbers is
available in the Planning and Development Department office.
DISTRICT 8 1. A 600-foot buffer shall be undisturbed except
for maintenance and activities permitted under the Georgia Rules
for Solid Waste Management.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
Z-18-09
Department:Planning and Development
Department:Planning and Development
Caption: Z-18-09 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions stated
below a petition by Jonathan Crawford, on behalf of Victor Mills,
requesting a change of zoning from Zone R-MH (Manufactured
Home Residential) to Zone R-1E (One-family Residential)
affecting property containing approximately 33.25 acres and
located at 2560 Overlook Drive, 2611 Overlook Drive through
2630 (all #s) Overlook Drive, 2538 through 2566 (all #s)
Waterfront Drive, a portion of 2406 Belfair Lakes, 2424 and 2426
Belfair Lakes for a total of 38 tax parcels. Tax Map 082-0-007-00-
0, a portion of 082-1-043-00-0 and additional tax parcels. A
complete list of tax parcel numbers is available in the Planning
and Development Department office. DISTRICT 4 The concept
plan reviewed is considered for illustrative purposes of the present
zoning action only, and does not meet development plan
submission criteria. A development plan meeting all applicable
state and local codes and ordinances must be submitted and
approved prior to permit issuance. The development plan shall not
exceed the 131 lots or 3.32 unit/acre density proposed on
conceptual plan revision #4, updated December 11, 2017.No
public roads shall be closed without a request from the property
owner, review by the Augusta Engineering, Fire, and Planning and
Development Departments, and approval of the Augusta
Commission by way of resolution. The review of the concept plan
is not considered a request for public road or right of way
abandonment.A means of ingress and egress shall be maintained
to the parcels presently addressed as 2547 B and 2551 Waterfront
Drive. This access point shall be indicated on the development
plan.The second entrance, as required by Article IV, Section 400
(K) of the Land Subdivision Regulations, must be constructed
with the first phase of the subdivision.Acceleration and
deceleration lanes meeting the specifications of Augusta Traffic
Engineering and the Georgia Department of Transportation shall
be required at all access points on Gordon Highway. All required
buffers shall be undisturbed. Cover Memo
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
ZA-R-250
Department:Planning and Development
Department:Planning and Development
Caption: ZA-R-250 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by
amending Section 2 (Definitions), Section 7 (A-Agriculture) and
Section 14 (R-MH-Manufactured Home Residential) by adding
flagpole lots as permitted uses and to prohibit flagpole lots in all
other residential zoning classifications. 1st Reading
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
AIRPORT RATES & CHARGES CONSULTING SERVICES
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve Augusta Aviation Commission's selection of
Newton & Associates, Inc. for the Airport Rates & Charges
Consulting Services as approved by the Augusta Aviation
Commission November 30, 2017 (RFP 17-217). (Approved by
the Public Services Committee January 9, 2018)
Background:The Airport placed the Request for Proposal (RFP) for Airport Rates &
Charge Consulting Services from July 13, 2017 through August 3, 2017.
The selected firm will help the Airport (1) assess whether the Airport
has been able to recover the costs to operate the terminal building,
gates, ramp, and airfield; (2) construct the rate model in compliance
with the FAA Grant Assurances; (3) incorporate it into the airline lease
agreement; and (4) negotiate with the air carriers.The Airport received
three compliant proposals in response to the RFP. The companies
responding included Leibowitz AMC, Inc., Newton & Associates, Inc.
and DKMG Consulting, LLC.
Analysis:On Thursday, September 21, 2017, a selection committee
reviewed the three proposals. Upon careful review and discussion,
the Committee unanimously selected Newton & Associates, Inc.
as the best fit to provide the services. For consistency, the
Committee requested the responding companies to itemize the
cost proposal in the form designated by the Airport by Friday,
October 13, 2017. In pursuant to the Procurement Code Section
10-10-53, Competitive Selection Procedures for Professional and
Consultant Services, the Airport entered into negotiation with
Newton & Associates, Inc. on Monday, November 30, 2017. The
company responded on Thursday, November 3, 2017 with a not to
exceed price of $79,216, reflecting a total reduction of $14,459.
Financial Impact:Not to exceed $79,216.
Alternatives:Deny request.Cover Memo
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
Airport funds.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Request for Proposal
Request for Proposals will be received at this office until Friday, August 18, 2017 @ 11:00 a.m. for furnishing:
RFP Item # 17-217 Airport Rates and Charges Consulting Services for Augusta, GA – Augusta Regional Airport
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, August 4, 2017, @ 5:00
P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract
with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 13, 20, 27, August 3, 2017
Metro Courier July 19, 2017
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form
Addendum
1 Original 7
Copies
Fee
Proposal
Leibowitz AMC, Inc.
31 Blue Heron Drive
Greenwood Village, CO 80121 YES AFFIDAVIT YES YES YES YES YES
Newton & Associates, Inc.
1806 Rocky River Road
Charlotte, NC 28213
YES AFFIDAVIT YES YES YES YES YES
DKMG Consulting, LLC
750 12th Street
Wilmette, IL 60091
YES 1217728 YES YES YES YES YES
RFP Opening Item #17-217
Airport Rates and Charges Consulting
for Augusta, GA- Augusta Regional Airport
RFP Due: Friday, August 18, 2017 @ 11:00 a.m.
Total Number Specifications Mailed Out: 18
Total Number Specifications Download (Demandstar): 2
Total Electronic Notifications (Demandstar):542
Pre Proposal Telephone Conference Attendees: NA
Total packages submitted: 3
Total Noncompliant: 0
Page 1 of 1
Leibowitz AMC, Inc.
31 Blue Heron Drive
Greenwood Village, CO 80121
Newton & Associates, Inc.
1806 Rocky River Road
Charlotte, NC 28213
DKMG Consulting, LLC
750 12th Street
Wilmette, IL 60091
A. Package submitted by the deadline Pass/Fail PASS PASS PASS
B. Package is complete (includes requested
information as required per this solicitation)Pass/Fail PASS PASS PASS
C. Overall Quality of RFP
(concise and to-the-point) 50 50 50 50
Proposer’s Overall Ability to Provide the
D. Narrative
1. Technical Approach 100 97.5 99.5 85
2. Financial Responsibility 100 95 95 85
3. Project Management 95 95 94.5 92.5
4. Key Personnel & Staff 90 90 90 87
5. Organizational Qualifications 75 75 75 69
6. Optional Interview (Potential Bonus Points)10
D. TOTAL 470 452.5 454 418.5
Scope of Services (Total Points 200)
E. Scope of Services
1 . Experiences with airport rates and charges
consulting services 60 58.5 60 42.5
2. Number of small or non-hub airport clients
served in the past 5 years 50 50 47.5 42.5
3. Qualifications of the key personnel to actually
work the Airport staff 60 58.5 60 52.5
4. Range of services offered to the airport clients 30 27.5 30 22.5
Total 200 108.5 107.5 85
Proximity to Area (Total Points 10)
F. Proximity to Area
Within Richmond County 10
Within CSRA 8
Within Georgia 6
Within SE United States (includes AL, TN, NC, SC,
FL) 4 4
All Others 2 2 2
TOTAL 10 2 4 2
Cost/Fee Consideration
G. Proximity to Area
Lowest Fees 10 10
Second 8 8
Third 6 6
Forth 4
Fifth 2
TOTAL 10 8 6 10
Reference(s) (Total Points 10
H. References 10 10 10 10
Total (Total Possible Score 750)
Total 750 631 631.5 575.5
Internal Use Only
Procurement Department Completion Date: 10/12/17
Evaluation Sheet Item RFP #17-217
Airport Rates and Charges Consulting Services - Augusta, GA -Augusta Regional Airport
Evaluation Meeting: September 21, 2017 @ 9:00 a.m.
Vendors
Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION)
(MUST PASS FOR CONTINUED CONSIDERATION)
RANKING - First Round Elimination
Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if
Submittal and Quality of RFP
Quality of RFP
Procurement DepartmentRepresentative:_________Nancy Williams_____________________________________
Evaluator: Cumulative Date: 10/12/17
Commission Meeting Agenda
1/16/2018 2:00 PM
DELTA AIR LINES AGREEMENT
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve contract between Augusta Regional Airport
and Delta Airlines as approved by the Augusta Aviation
Commission at their November 30, 2017 Meeting. (Approved by
the Public Services Committee January 9, 2018)
Background:The two incumbent airlines at AGS have been operating under an
agreement since 2013. The term of the agreement was for three (3)
years with two (2) one-year options for renewal. Both airlines
were operating under the same agreement and for the same terms.
Delta Air Lines exercised their first option for renewal. American
Airlines did not exercise their first option for renewal due to the
merger between American and US Airways. Since they did not
exercise their option, they have been operating under the rates and
charges ordinance for the past year. The preference is to have both
airlines on the same leasing schedule. Both airlines have agreed to
a new agreement with a five (5) year term. Airport and airline
staff have developed a mutually agreeable contract.
Analysis:The preference is to have both airlines on the same leasing
schedule. Both airlines have agreed to a new agreement with a
five (5) year term. Airport and airline staff have developed a
mutually agreeable contract. The agreement will protect the
interests of the Airport and is mutually agreeable to both parties.
Financial Impact:N/A
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following N/A Cover Memo
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
ELECTRICAL BID FOR MAINTENANCE BUILDING RENOVATION
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve Bid Award (17-286) to R. L. Wiley Electrical
Contractors for the Airport Maintenance Building Renovations as
approved by the Augusta Aviation Commission November 30,
2017. (Approved by the Public Services Committee January 9,
2018)
Background:This contract is in support of the Maintenance Building
Renovation project which is converting the old Cargo building at
the North end of the Airport. The building is currently being used
for storage.
Analysis:In lieu of one general contractor to perform the renovation to the
existing cargo building, monies have been saved and costs
reduced by separating contracts for individual services.
Financial Impact:$54,680.00
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
Airport funds.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Thursday, November 16, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-286 Electrical Renovations for the Maintenance Building for Augusta, Georgia – Augusta Regional Airport
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and
suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $20.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the
Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405)
beginning Thursday, October 5, 2017. Bidders are cautioned that submitting a package without Procurement of a complete
set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is
material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other
source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, October 27, 2017 @10:00 a.m. in the Procurement Department, 535
Telfair Street, Room 605. A Mandatory Site Visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Tuesday, October 31, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must
be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract
with the successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 5, 12, 19, 26, 2017
Metro Courier October 11, 2017
Revised: 2/2/2016
OFFICIAL
VENDORS Attachment
"B"Addendum 1 Addendum 2 E-Verify SAVE
Form Bid Price
Hebbard Electric, Inc.
2225 North Leg Road
Augusta, GA 30909
YES YES YES 100591 YES $59,292.00
High Voltage Specialist Inc.
1886 Gordon Highway
Augusta, GA 30909
YES YES YES 188546 YES $77,470.00
A&H Electric
1351 W Martintown Road
North Augusta, SC 29860
YES YES YES 1247718 YES $59,200.00
RL Wiley Electric
PO Box 3112
Evans, GA 30809
YES YES YES 108933 YES $54,680.00
Total Number Specifications Mailed Out:23
Total Number Specifications Download (Demandstar):318
Total Electronic Notifications (Demandstar): 3
Mandatory Pre-Bid Conference Attendees: 7
Total packages submitted: 4
Total Noncompliant: 0
Bid Item #17-286
Electrical Renovations for the Maintenance Building
for Augusta, Georgia – Augusta Regional
Bid Date:Thursday, November 16, 2017 @ 11:00 a.m
Page 1 of 1
Commission Meeting Agenda
1/16/2018 2:00 PM
EPOXY FLOOR SYSTEM FOR MAINTENANCE BUILDING RENOVATION
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve (Bid Award 17-286) contract for services to
install an epoxy floor system at the Augusta Regional Airport at a
cost of $28,965 as approved by the Augusta Aviation
Commission November 30, 2017. (Approved by Public Services
Committee January 9, 2018)
Background:This is part of the ongoing renovation of the existing cargo
building to become the new maintenance building. This
encompasses an approx. 8,000 sq. ft. area.
Analysis:To refurbish the existing concrete floor to a workable standard
that will not only perform under the weight of our fire trucks,
maintain a clean and safe area, and present longevity in wear
ability, this type of epoxy floor system is recommended for this
work area.
Financial Impact:$28,965.00
Alternatives:Deny request
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
Airport funds
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
Events Marketing Promotions Program #17-184
Department:Recreation and Parks
Department:Recreation and Parks
Caption:Motion to approve the Events Marketing Promotions Program with
First Foundry. RFQ 17-184 (Approved by Public Services
Committee January 9, 2018)
Background:The City of Augusta is seeking the services of a public relations firm
with public event marketing and promotions experience. The
selected firm will proceed with the promotion of public events and
programs by the City of Augusta.
Analysis:
Financial Impact:First Foundry has presented a plan within the scope of the RFQ at a
cost of $75,000 and 15% of sold sponsorships.
Alternatives:1 – Approve RFQ #17-184 Events Marketing Promotions Program
with First Foundry 2 – Not approve
Recommendation:To approve.
Funds are Available
in the Following
Accounts:
$80,000 has been budgeted for this project in 101-06-1110-5211110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Request for Qualifications
Request for Qualifications will be received at this office until Thursday, May 25, 2017 @ 11:00 a.m. for furnishing:
RFQ Item #17-184 Events Marketing Promotions Program for Augusta Recreation Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
Pre-Qualifications Conference will be held on Tuesday, May 9, 2017, @ 10:00 a.m. in the Procurement Department,
535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, May 11, 2017, @
5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered.
No RFQ may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of
contract with the successful bidder.
Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the request for qualification
including, but not limited to, the number of copies needed, the timing of the submission, the required financial
data, and any other requirements designated by the Procurement Department are considered material conditions
of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any
such material condition shall be submitted through the Procurement Director to the appropriate committee of the
Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the
outside of the envelope.
Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 13, 20, 27, May 4, 2017
Metro Courier April 19, 2017
OFFICIAL
VENDORS Attachment
"B"Addendum 1 E-Verify #SAVE
Form Original 9 Copies
Jacob's Eye Group
1450 Ralph David
Abernathy Blvd
Atlanta, GA 30310
YES YES 895761 YES YES YES
The Partnership of Atlanta
3500 Piedmont Road
Suite 355
Atlanta, GA
YES Non-
Compliant 465141 YES YES YES
PM3
1776 Peachtree St NW
Suite 180N
Atlanta, GA 30309
YES Non-
Compliant 853935 YES YES YES
Designsensory
1740 Commons Point Dr
Knoxville, TN 37932
YES YES 230490 YES YES YES
First Foundry (Morris
Publishing Group LLC)
725 Broad Street
Augusta, GA 30901
YES YES 370183 YES YES YES
Mass Media Marketing
229 Fury's Ferry Road
Suite 123
Augusta, GA 30907
YES YES 785162 YES YES YES
Alison South Marketing
Group
4234 Columbia Road
Martinez, GA 30907;
YES YES 1199824 YES YES YES
Total Number Specifications Mailed Out: 63
Total Number Specifications Download (Demandstar): 11
Total Electronic Notifications (Demandstar): 123
Pre-Qualifications/Telephone Conference Attendees:13
Total packages submitted:7
Total Noncompliant: 2
The following vendors have been deemed non-compliant for failing to acknowledge Addendum 1: The Partnership
of Atlanta and PM3
RFQ Item #17-184
Events Marketing Promotions Program for
Augusta, GA Augusta Recreation Department
RFQ Date: Thursday, May 25, 2017 @ 11:00 a.m.
Page 1 of 1
Alison South
Marketing Group
4234 Columbia Road
Martinez, GA 30907;
Designsensory
1740 Commons
Point Dr
Knoxville, TN 37932
First Foundry
725 Broad Street
Augusta, GA 30901
Jacob's Eye Group
1450 Ralph David
Abernathy Blvd
Atlanta, GA 30310
Mass Media Marketing
229 Fury's Ferry Road
Suite 123
Augusta, GA 30907
The Partnership of
Atlanta
3500 Piedmont Road
Suite 355
Atlanta, GA
PM3
1776 Peachtree St NW
Suite 180N
Atlanta, GA 30309
A. Package submitted by the deadline Pass/Fail PASS PASS PASS PASS PASS PASS PASS
B. Package is complete (includes requested
information as required per this solicitation)Pass/Fail PASS PASS PASS PASS PASS FAIL FAIL
C. Overall Quality of RFP
(concise and to-the-point) 50 35 35.5 50 45 20
1. Technical Approach 100 80 79 92.5 87.5 55
2. Financial Responsibility 100 80 77.5 92.5 92.5 72.5
3. Project Management 95 82.5 82.5 90 87.5 75
4. Key Personnel & Staff 90 82.5 82.5 87.5 87.5 72.5
5. Organizational Qualifications 75 70 74 74 73.5 62.5
6. Optional Interview (Potential Bonus Points)10 9 8 9 5.5 0
D. TOTAL 470 404 403.5 445.5 434 337.5
1. Proposed brand vision, media and marketing
strategy presented for Augusta Richmond County. 40 32.5 31.5 40 37.5 20
2. Design and concept of print advertisements
and online media monitoring for Augusta
Richmond County.
40 31.5 27.5 36 32.5 20
3. Use of processes that creatively engages
Augusta Richmond County and all other
stakeholders in all stages of design.
20 12.5 15 19 17.5 12.5
4. Credentials and professional qualifications of
individuals assigned to the Project. 30 25 27.5 30 29 22.5
5. Innovative ideas and suggestions that will drive
measureable growth of attendance at current
events presented.
30 20 17.5 26 26.5 10
6. History of effective scheduling and budget
management for projects of similar scale and
complexity
20 18 18.5 20 19 10
7. Ability to complete vision and marketing
development strategy and implement promotions
within 2017.
20 16.5 17.5 19.5 18 15
Total 200 156 155 190.5 180 110
Within Richmond County 10 0 0 10 0 10
Within CSRA 8 10 0 0 0 0
Within Georgia 6 0 0 0 6 0
Within SE United States (includes AL, TN, NC,
SC, FL) 4 0 4 0 0 0
All Others 2 0 0 0 0 0
TOTAL 10 10 4 10 6 10
H. References 20 10 10 10 0 0
Total 750 615 608 706 665 477.5
Reference(s) (Total Points 10
Procurement DepartmentRepresentative:_____Nancy Williams________________________________________
Evaluator: CUMULATIVE Date: 07/25/17
Procurement Department Completion Date: 9/1/17
Internal Use Only
Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary.
Total (Total Possible Score 750)
Evaluation Sheet - RFQ Item #17-184
Events Marketing Promotions Program for
Augusta, GA Augusta Recreation Department
RFQ Due: Thursday, Julyt 6, 2017 @ 11:00 a.m.
Proximity to Area (Total Points 10)
F. Proximity to Area
Scope of Services (Total Points 200)
Proposer’s Overall Ability to Provide the Services (Total Points 470)
Submittal and Quality of RFP
D. Narrative
E. Scope of Services
Quality of RFP
Vendors
Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION)
(MUST PASS FOR CONTINUED CONSIDERATION)
RANKING - First Round Elimination
4;
H. Glenn Parker, Director
goar ke r@ augusta ga. gov
To
From.
Date
Subject
Based on interviews of potential marketing firms we would like to begin contract negotiations with FirstFoundry. At a score of 706, First Foundry was the lead firm based on RFp's submitted and interviews.
Please ask your staff to work with us to schedule a meeting in the near future.
As always, thank you for the prompt and courteous your office provides to our Department.
Joanie Adams
Yolanda Marshall
Nancy Williams
Phyllis Johnson
i i -n r -:i !: r-- -!: J', -.
-: : -lil_'i. Ii HJ: :!!r r i ll
Administrative Office
2027 Lumpkin Road -PO BOX 5605
Augusta, GA 30916
(706) 796-5025 Office - (706) 796-4099 Fax
www. augustaga. gov/recreation
Cc:
Commission Meeting Agenda
1/16/2018 2:00 PM
PASSENGER BOARDING BRIDGE PURCHASE
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve the purchase and acquisition of two (2)
passenger boarding bridges from JBT Aero Tech Corporation
(JBT) at a cost not to exceed $2,000,000 as approved by the
Augusta Aviation Commission November 30, 2017. (Approved
by Public Services Committee January 9, 2018)
Background: The passenger boarding bridges are the tunnel-type devices that
facilitate the transition of aircraft passengers from the plane to the
terminal boarding area and vice versa. AGS currently has one
passenger boarding bridge that exclusively services one of our two
commercial airline carriers. Upon approval of this request, AGS
will initiate the purchase of two additional passenger boarding
bridges (PBBs).
The Airport is requesting the use of a sole source procurement
process for standardization. The purchase will be made using
Passenger Facility Charge (PFC's)
Analysis:The following are some of the benefits AGS will derive from the
new PBBs: 1) Safer and more efficient transition of passengers 2)
Protection (passengers & employees) from the elements 3) ADA-
related accommodations (e.g., wheelchairs, limited mobility,
disabled, etc.) 4) Service and perception upgrades (e.g., first class,
elimination of ground boarding, etc.) 5) Improved ability to
accommodate new entrant airline service, charters, and special
events(e.g., The Masters Operation)
Financial Impact:The cost for the equipment and all associated support, design, and
installation is approximately $2,000,000.
Alternatives:Deny request.
Cover Memo
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
airport funds (PFC's) 551081305-5432110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
Approve Five (5) annual bid items
Department:Procurement
Department:Procurement
Caption:Motion to approve five (5) annual bid items. The items require
Commission approval due to the fact that purchases on the
individual items will exceed $25,000.00. (Approved by
Administrative Services Committee January 9, 2018)
Background:The following items require Commission approval: 18-006
Elevator Maintenance – Central Services Department – Facilities
Division – Vendor to be Awarded: Thyssenkrupp Elevator
Corporation – Estimated dollars to be spent: $100,000.00; 18-045
– Athletic Clothing & Equipment – Recreation and Parks
Department - Vendors to be Awarded: Johannsen ( local vendor),
S & S Worldwide, Pyramid School Products and B & N Sports -
Estimated dollars to be spent: $65,000.00; 18-050 Red Hot Sewer
Solvent – Utilities Department – Vendor to be Awarded: Thatcher
Chemical of Florda – Estimated dollars to be spent $75,000.00;
18-052 Fiber Optics Supplies – Utilities Department – Vendor to
be Awarded: Georgia Underground & Supplies Company -
Estimated dollars to be spent: $180,000.00; 18-060 Chemicals –
Utilities Department. – Vendors to be Awarded: Allied Universal,
Burnett Lime Company, CarbPure Technologies, Chemrite, Inc.,
Pencco Inc., Polydyne Inc., Unifit Corporation, Univar USA Inc –
Estimated dollars to be spent: $1,150,000.00 and 18-105 – Roll-
Off Recycling & Storage Containers – Environmental Services
Department – Estimated dollars to be spent: $400,000.00.
Analysis:Each item was bid through the sealed bid process as directed in
the Augusta Procurement Code. The user departments reviewed
the submittals and presented a recommendation of award to the
Procurement Department.
Financial Impact:Each department will be responsible for the purchase of the items
listed on their bid.
Cover Memo
Alternatives:Not to award and require the department to follow the purchasing
guidelines as listed in the Augusta Procurement Code for each
individual purchase.
Recommendation:Approve the recommendations as submitted by each user
department.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
Award Design Contract for Augusta 911 Renovations and Addition
Department:Central Services - Facilities
Department:Central Services - Facilities
Caption:Motion to approve award of contract for design of an addition
and renovations to the Augusta 911 Center to 2KM Architects of
Augusta in the amount of $55,000.00. RFP 17-272 (Approved by
Administrative Services Committee January 9, 2018)
Background:The Augusta 911 Center was completed circa 1996. Evolving
operations and standards have made it necessary to upgrade this
22-year-old facility by constructing an addition, reconfiguring
existing administrative space, and completing some interior
upgrades. SPLOST 7 includes funding to implement these
improvements. Procurement issued Request for Proposals (RFP)
17-272, for design services relative to the proposed scope.
Analysis:2KM Architects of Augusta responded to the RFP and was judged
to be qualified to perform the work. Their price proposal was
within the budget established for the work.
Financial Impact:The cost of design services is $55,000.00 and is within the project
budget.
Alternatives:1. Approve award of contract for design of an addition and
renovations to the Augusta 911 Center to 2KM Architects of
Augusta in the amount of $55,000.00. 2. Do not approve the
proposal.
Recommendation:Approve award of contract for design of an addition and
renovations to the Augusta 911 Center to 2KM Architects of
Augusta in the amount of $55,000.00.
Funds are Available
in the Following
Accounts:
This project is funded through SPLOST 7. 329-03-1130 /
216351001 Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Request for Proposal
Request for Proposals will be received at this office until Tuesday, October 31, 2017 @ 11:00 a.m. for furnishing:
RFP Item # 17-272 Design Services – Renovation and Additions to Augusta 911 Center – 911 4th Street for the
Augusta, GA – Central Services Department – Facilities Maintenance
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
A Mandatory Pre Proposal Conference will be held on Friday, October 13, 2017 @10:00 a.m. in the Procurement
Department, 535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, October 17, 2017, @
5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract
with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 21, 28, October 5, 12, 2017
Metro Courier September 27, 2017
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form
Addendum
1 Original 7
Copies
Fee
Proposal
Pond
621 NW Frontage Road, #320
Augusta, GA 30907
Veterans 1st Architecture
110A N. Louisville Street
Harlem, GA 30814
Blount's Complete Home
Services
2907C Tobacco Road
Hephzibah, GA 30801
2KM Architects, Inc.
529 Greene Street
Augusta, GA 30901
YES 312290 YES YES YES YES YES
Sizemore Group
342 Marietta Street
Atlanta, GA 30313
RFP 17-272 Design Services Renovation and Additions to Augusta 911 Center – 911 4th Street
for the Augusta, GA – Central Services Department – Facilities Maintenance
RFP Due: Tuesday, October 31, 2017 @ 11:00 a.m.
Total Number Specifications Mailed Out: 6
Total Number Specifications Download (Demandstar):7
Total Electronic Notifications (Demandstar):129
Mandatory Pre Proposal Telephone Conference Attendees: 11
Total packages submitted: 1
Total Noncompliant: 0
No submittals were received from the following vendors: Pond, Veterans 1st Architecture, Blount's Complete Home Services and
Sizemore Group
Page 1 of 1
2KM Architects, Inc.
529 Greene Street
Augusta, GA 30901
2KM Architects, Inc.
529 Greene Street
Augusta, GA 30901
Ranking of 0-5 (Enter a Weighted Scores
Evaluation Criteria Ranking Points Scale 0 (Low) to 5
(High)
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested
information as required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS
2. Qualifications & Experience (0-5)20 4.0 80.0
3. Organization & Approach (0-5)15 4.0 60.0
4. Scope of Services
• Project specific experience
• Past performance on projects similar in nature
• Evidence that firm fully understands Owner’s
goals and project scope
(0-5)15 4.0 60.0
5. Schedule of Work (0-5)10 4.3 43.3
0
Within Richmond County 5 10 5.0 50.0
Within CSRA 4 6 0.0 0.0
Within Georgia 3 4 0.0 0.0
Within SE United States (includes AL, TN, NC, SC,
FL) 2 2 0.0 0.0
All Others 1 1 0.0 0.0
7. References (0-5)5 4.3 21.7
25.7 315.0
8. Presentation by Team (0-5)10 0.0 0
9. Q&A Response to Panel Questions (0-5)5 0.0 0
0
Lowest Fees 5 10 5.0 50
Second 4 6 0.0 0
Third 3 4 0.0 0
Forth 2 2 0.0 0
Fifth 1 1 0.0 0
Total Phase 2 30.7 50
365.0
Evaluation Sheet - RFP 17-272
Design Services – Renovation and Additions to Augusta 911 Center – 911 4th Street
for the Augusta, GA – Central Services Department – Facilities Maintenance
RFP Due: Thursday, November October 31, 2017 @ 11:00 a.m
Procurement Department Completion Date: 11/8/17
Internal Use Only
Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional
Total Cumulative Score
(Maximum point is 500)
10. Cost/Fee Proposal Consideration
(only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter
Vendors
Phase 2 (Option - Numbers 8-9)
Procurement DepartmentRepresentative:_________Nancy Williams____________________________________
Evaluator: Cumulative Date: 11/8/17
Total (Total Possible Score 750)
6. Proximity to Area (only choose 1 line according to location of the company - enter the ranking
value for the one line only)
Phase 1 Total - (Total Maximum Ranking 25 -
Maximum Weighted Total Possible 375)
Phase 1
Commission Meeting Agenda
1/16/2018 2:00 PM
Fix and Publish Qualifying Fees for 2018
Department:Board of Elections
Department:Board of Elections
Caption:Motion to approve Fix and Publish Qualifying Fees for 2018.
(Approved by Administrative Services Committee January 9,
2018)
Background:It is the duty of the local governing authority under O.C.G.A. 21-
2-131 to fix and publish the qualifying fees for local offices not
later than February 1st of the year in which elections will occur.
For 2018, the local offices up for election are 2 seats for Judge of
the State Court (Watkins and Hunter), Mayor of Augusta, Augusta
Commission seats 2, 4, 6, 8, and 10 and Board of Education seats
2, 3, 6, 7, and 9. •Judge of State Court – “such fee shall be 3
percent of the total gross salary of the office paid in the preceding
calendar year including all supplements authorized by law if a
salaried office.” The annual gross salary for the office for 2017 is
$159,669.21. 3 percent of the gross salary = $4,790.08 qualifying
fee. •Mayor of Augusta – “For the office of members of the
county governing authority, the qualifying fee shall be 3 percent
of the base salary established by local Act of the General
Assembly.” The local Act provides for a base salary for Mayor of
$65,000. 3 percent of the base salary = $1,950 qualifying
fee. •Augusta Commission – “For the office of members of the
county governing authority, the qualifying fee shall be 3 percent
of the base salary established by local Act of the General
Assembly.” The local Act provides for a base salary for Augusta
Commission of $12,000. 3 percent of the base salary = $360.00
qualifying fee. •Board of Education – Qualifying fee is
determined by their charter and is set at $100.00.
Analysis:Setting the qualifying fees is required by GA law. Once set by the
Augusta Commission, the Board of Elections will publish by
February 1st, as required.
Financial Impact:$20 for legal ad Cover Memo
Alternatives:Do not set and publish, but be in violation of State law.
Recommendation:Set qualifying fees
Funds are Available
in the Following
Accounts:
101-01-4110-52.33111
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
NOTICE TO THE RESIDENTS OF
AUGUSTA-RICHMOND COUNTY, GEORGIA
QUALIFYING FEES FOR 2018 LOCAL ELECTIONS
Pursuant to O.C.G.A. 21-2-131 (a)(1), you are hereby notified that the Augusta Commission has set
the qualifying fees for the various local offices up for election in 2018 as follows:
Judge of the State Court
(Seats currently held by Judge David Watkins
and Judge Robert Hunter) $4,790.08
Mayor of the City of Augusta. $1,950.00
Augusta Commission $360.00
(Seats 2, 4, 6, 8, and 10)
Board of Education $100.00
(Seats 2, 3, 6, 7, and 9)
The nonpartisan qualifying period for State Court Judge, Mayor and Augusta Commission will
open on Monday, March 5, 2018 at 9:00 AM and will close on Friday, March 9, 2018 at 12:00
Noon. The nonpartisan qualifying period for Board of Education will open on Monday, August
20, 2018 at 9:00 AM and will close on Friday, August 25, 2018 at 12:00 Noon. The location for
all nonpartisan qualifying will be the Board of Elections Office located at 535 Telfair Street,
Suite 500, Augusta, Georgia
This 1st day of February, 2018.
Lynn M. Bailey, Executive Director
Richmond County Board of Elections
Commission Meeting Agenda
1/16/2018 2:00 PM
Navy Operational Support Center Lease Renewal
Department:Clerk of Commission
Department:Clerk of Commission
Caption:Motion to approve the renewal of the lease for the use of property
located at the Navy Operational Support Center at 2869 Central
Avenue for the term of 1 July 2018 through 30 June 2019.
(Approved by Administrative Services Committee January 9,
2018)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
DEPARTMENT OF THE NAVY
NAVAL FACILITIES ENGINEERING COMT5AND SOUTHEAST
JAC KSONVILLE, FL 3221 24030
11011
Ser AMlSA/0235
November 27,2017
City of Augusta
Clerk of Commissions
535 Telfair Street, Suite 910
Augusta, GA 30901
SUBJECT: RENEWAL OF LEASE NOY(R)-40225 FOR NAVY USE OF PROPERTY TO
SUPPORT NAVY OPERATIONAL SUPPORT CENTER (NOSC) AUGUSTA
Dear Sir or Madam:
Notice is hereby given that the Government desires to renew the subject lease for use of
property located at the Navy Operational Support Center (NOSC), 2869 Central Avenue,
Augusta for the term of I July 2018 through 30 Jtrne 2019.
My point of contact for this matter is John Witherspoon, NAVFAC SE Realty Specialist, who
can be reached at (904) 542-6021or email at john.b.witherspoon@navy.mil.
Sincerely,
ZH N?
TIMOTHY H MCQUILLEN
Real Estate Contracting Officer
Copy to: Commanding Officer, SUBASE Kings Bay
Commanding Offrcer, NOSC Augusta
Public Works Officer, SUBASE Kings Bay
"'nD$r:
l. . .: 1.r.{;;: !GT..UI![N.
,
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.,,,.."]:i,i, , '; ;'., ' ,,.Grrr or rDqmFr,
toooual ftltJr;0,
l;.,r'.t f: r -r. .. r.., ij..,: .:',. i l..i ,;,,. i,,t.'ir
--,'r: i';i;f tsl|
anil arsigpg, hereinafter call€dthe Ciovelnient:
BrFerc EI4-&O00*47
i,
.,,_TF, U.T*B,s,T+ry oF +fprp+'-,: i. '.:
^? Ihe Lessot he!€by leass to the Govemmeqt the fo[owiqg dscribed preudses, y: t t,**
iiin*{sl!ffit'i-fr i.ffi T*iiffi !'31'*S'i}:tr'il'#'#i
S.iHH:.l.tHil{ il,-li;.ig l#.#lfiF ri-'iirili-ii ?srn!,;- -
lrFF;Ei-ai,[iil;ilI6-i.itfr if ;itrlffi Sl,t#3t-_.%*r
illii:ir"iil.+it ii'Siffi ,[ii,Sl.li's,^iitfH.jim;
3E:o!1n* Dalrrl.l io'uiEliii rdil:Ii r eorot. rhrri* r," *,rr
ffl:ff6?k+tt
WrrDIEssl|tE: The parties ber€0o for the coasiderrtiors hereinafter meutioued overant andagiDoe aE follows:
r.i,All3aaor' of re[tiap,fy- dlr*Avcaut to thc of Drgtnnlnt, a! rtO,m Onrxrtcu attaolci, limli GiEifi ilr[T#cor,
to be u'ed excluqivel,v for the folrowing purposes (see instructiop,Nq..g),:
lfr i.;i"r#iffi;i;ftH#S.iHliis,li*Hti*tfri;:lLS,;:
whose addre$ is Eltl
8. To EAvE AND To Eor,D fire said,pretriqes with,thsif;,,:'
,rU, lr 1946aadending** r*" '!ot L?LT.. : -r:;,, '
r'f,atll
i:'t- .' ..,i..
trricrvt
..i,rri, r .':,; i ..':r.
appurtenences for the tglp bsinnhg
.\
'".' t'
: d lh.e Govetam€Bt gtsU. not algim .thilile in any event, and shall aot sublet the d@isedpranigpr axoeffitn e ihsiihble'tddCtf,-aoii for a simila,r iurpose,'and will not permit the use of saiilpremises by aiurone other tban the Govenment, such subleoseer,,l$l tle agents and sewants of,tbe
Govemmenf oq of suchsublessegT'i'i:ji!i*Si r -tr'ii#;i:iil'i'. ::ir,. ;, .,
premises beyond the
6. the Lessor sh8ll fumish'6"tti,ttle temos of thig leasg as part of the
fothlns;
i,;'; !.:.: .. ;,'..; r.. , i. :' :.':. : .l-lii,-:
Y.il,,t*ry9r,,*ffig
6. this leasemay, at the olffil'tiflila G$ffifrfiifidttH'*d&e0 frrn year to year at a rotal of
and othemise oror,ffiHlffi.'tr"ff#ffiffi,nrqddod.Dclpe be givu- in u,ritins
to the Lessor at leasl
o.therwlgo,,sDire : Piovitl*&days More +hir lease or aLy rrnewel tlereof would
.Sggg,gnhll .6#&al, teo irefiod. of , ti<lcupar* of :tha
PaymentshaUbO'Uadeattftei,iabf*&l 'ri'" ":-rr::'i';r "r:l'''ri:"' "'':'/ '''; "'.: ': rr,i
_flrcal. ,9gl"$pge 1iectpt qf qqp. p;;tlftGa tE-rotoo'brglt"lu*ne*tnanedreuar'8ffi iitilffiffithffi f; iffi #ffi ffi $ffi i'*:.:
?F-"'*"ffiJtr'i[9#,:*, #aHsH; .**,**1",m#, r",rffi ",ffi I . c .'(providedsucrrarterations,adt-ti;ns:.*[$f
i:iliffi ffi *f '##trffi"fuq11ffi
ffi"Hffigfm"a
to otner*ndn' o
gn, ,'gffii,;;ar,i;;fr;;;i'?L";"qa4,ise"-u!triT#JtrtJBffi ffi *ll"-lr*i,:rm:tl*i#meut has. no control, o.upt"alp"ivia.ir, uowever, tarf ifiti 16,i" r,iii"ei-.uci restoration, qre
H"*"r.j$"+ri$J:f5$"ilTtice thereof to the Goverameut trcnty (AOl days before
i.
INSTBUCTIONS TO BE OBSEBVED IN EXECTIfINC I,EASE
L Thii lta[dud form of lesrelhdl'ba.uqll{&lirc,t}6{tombn&t h flra.lanrd rrt rr.L thii lta[drxl form of l98re lhdl bo uafl![fiiry ,&e,Gonf,tnnGt b the lesld o, realplqPertr; qcept thqt whelr the total couslitera-Edli ao* qO q..A SiOg-r"a tA" tar.-rf--ft. fo*H#rfffi 'tr#ffi sffi -riffi ffi{ffi ##BHffi ffi ffitLH.trffi
I
!
i
i
of ttre rented prcmises at the date of teese. Aii;riu.;ii i-p-A-ff;;;i ;effi ffiff"tfiprnireE Ur t&o Qovornunegt,shsl Bot e*coa0'&6.nu;rqtrrn if Ur motintnf Uie rrqir.ti teefirBt
2,1he hsse rbslt be ilat€d aod t&o ftll;n,imr,.ma dd*r. of t&e lessor clffib yrrifr@in Barqgaph 1.
. -.S. the premisq Bhbn bb fuUv a".crme& dh0,'fn. caie bt mriims. the door and
erch'raom Evep. rhe laqguqse insert&al at tls eiti or arfrIie iAthp'6ri-.h"nft
4 Wheneven h._l?19,is exegr1t{. Uy a+ afiqqgef,,qseq.$ ot frrstee- oB be!88 o( t!9 leqlorr tmoauthoticatcd conil.or his pv€r or *,toqty, "rsf i'$-iff dtrA-D.f,E f:ifii,qE;'rhdlaccompanythe lease. '
6. Wheu the lessor is a padnerehip, t[e uos of t.hs pe,rherB composiqg the fir,,n rhallbestatcal inthe bodyof thelease" Itet-easegbsll be dsned *itU &e prr{"a;hii *e iollo..dby the name of the partuen sigining the sane,
6. Where the legsor is a cotporation, tle lease 8h8ll be sigueil wifli the corporate aeoe, fohlovedbythesigDstureandtitleoltleofrcerorother peII{ risdng the lease d ftr bee,alf, drty:ry_T it rceuesl ol
3" .,*"T*t evlgeuci g ui' qrtlGty so
-if*t-rrraib" rqrilhA
- -7. Unden paragraph 6 of the tease insert necessary faciiifies to tefumisheq sucb; n*Uiu6t,ianitorsewice, ete
8. Ther€ thall'be no deviatiou fbri ftis fom without prior authorization by Ue Oii#i i,fPlocureuent, except- .:
1o1 iatagrapl 3 may be drafted to gover g monthly. tenancy or otfien period tesg thsn a
(D) In parastrsph 6 if 4 r.".:t{ fo11snryifi.d 4giod othen t}an I yeer, or fory a periodoptional with the Govemment is desired, t.h--hraseitrom yeerto:vea*;riiif UeadiffiAiBroper substilutig1 4a{e. If t&e rist of renemal is Dot d;sir€d or canaot be seciied;ilgraDh E may be deletoat(c) Paragraph 6 mav be Aeleted if tbe owuer is not to fumish additionat facilities.
.!d) If the premises are suitable $eoUt alte"afiotrs,
"tc.,
pqrg*ph itmaybe deleted.(e) ParaeraBtr 9 pmvides that-the reisor "h"lrr-,ih"*';;;;;-;;;fidtotheoontxsrJ/,qfi".tqi" qe said- premPes h t$d repair, ete.' 'A modiflc*aon o" idrirffi;r.f td;requi:,ement would not ther-efo"e be a deviahon.' (f) iln case the pronises consist-of rurimpiovA hnd, paragraph 10 uay be deleted(s) whep executiug teases coyering BrdrG i* lili6;;ffiiltil*tor" frqm ttrestandard form is permissible to the o,[.it n*etr"] t" **or- to rolat iarrs, customa, orpractices.([) Ailditional Drovisions, od.Fg tq ag particular_sub3est matt€r mutualiy agrreedupo& mav be.inserted, if not in eonfliciwith th; "t"dr"d-;;ri"l"*,
-i".fraing
a mutualright to terminate t1e lease upon a stated oq_Uer oi Auyr, notice, but to perait oqly tbclessor so to terminate would 6" ; e";;E;";A;il#appnovar as above provided.9' lvh-en deletions or other alterations ary nermittcd specific notation thereof Bhall be enterpdin the blsnk space followi"s *og.r"pii if Ueforesigning.
l0' rf the property.leased is located ln.a state requirinc the recarding of leaees in ordei toprotect t'he teaant's rights, "*. urrrurt-t! t"t* t" ;-;it-*fh au such statutory requirements.
i
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;
!. & orEufr htmx orfE tF,ta
t,
u.a.!t rytilrhNol(B"hdt{r6613!t-
9.,The Lcssor ihrelt. -mrlms.,.herein
re.psir aa{*tenaptable afo ditioD durincisc
il,{othe
,99.,a$i4qg4ae.,9"f
I!*y"! Ip !r +n. rr u"i*i.# '
Ccltlal. Dlrbulttls oift;-::66f,evat oktrloir riual:iiilrlare.,,rad.'Ooctl
,1 certify that I am tf6
secretary of the corporation na,rned as r-cssor in thu "tt ar.d lease; that
_____. of$ffi i*-bv;tl';'qrt?f ,f; Ei:f"',1!ffir&t'f T#?i#:Tffi *f&'#3
OONBOTAIASEAL
r,
shhrie or part of:'tigshall be 6a6hitreA:to
sue,h coraoration or oomp8rgr.:,, ^'j.1,
12. Dlr hrrr Dt.laG tllttt {!0} iryrr:not
, ,|,: ]
h Brfeupe of I
i;,riii'il'i iir.yi$tr([ r.;ii lia
i't':,'-. -1',.r :i: qiitr ri! t.:; .i,:. iil:ir:
: rii ri'll ,; ii .i.i: '. :,,1 f ls'
lil r:;1.::.i:it.'^ ,.;'t:.i.,-: . r .-, , .:,.' ... r,lr,:.,:i;, ..i.,:r.,jf ia,.:";,,-r,r,,.
r$ffisq# ,[TlfiSl,lt;H k#!',
;:1*i131;I .r_.,1 . J .{rlr r l,.r i; i ijU #l'
+; i,i.+;,:i t,ri.l r.:iri o,; .i1'i ':-. r.'..9,1 :i:i-l t.i ftr.Jl;iu rxi
-,:.,.l ; r,ti: -:,. .,,ir::;i :,ij: i,-l
' '.i,).: r l,tji'..'.,jfff .ff
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',\' . JL:|,lri; i Vi ;
Commission Meeting Agenda
1/16/2018 2:00 PM
Accountability Court 2018 Supplemental Grant Funding
Department:Richmond County State Court
Department:Richmond County State Court
Caption:Motion to approve acceptance of a Criminal Justice Coordinating
Council 2018 Supplemental Grant Award for Richmond County
DUI and Veterans Court programs. (Approved by Public Safety
Committee January 9, 2018)
Background:Richmond County State Court was awarded a 2018 grant award of
$133,683 from the Criminal Justice Coordinating Council which
was accepted and approved by the Commission. A supplemental
award of $25,686 has been awarded for this same grantor
beginning January 1, 2018 to support the Accountability Court
DUI and Veterans Court programs.
Analysis:None
Financial Impact:Supplemental grant award of $25,686 with a match of $2,568
which will come from 204000000/3511410.
Alternatives:None
Recommendation:Approve
Funds are Available
in the Following
Accounts:
Supplemental grant award of $25,686 with a match of $2,568
which will come from 204000000/3511410.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
Maps Thompson Farms
Department:
Department:
Caption:Motion to approve a request from Ms. Joyce G. Law, Program
Manager Delta House, Inc. Lucy Craft Laney Museum of Black
History regarding authorizing Information Technology
Department to create maps on property listed as Thompson Farms
to support owner's claim as a Centennial Family Farm awarded by
GA Dept. of Natural Resources Historic Preservation. (Approved
by Public Safety Committee January 9, 2018)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGET\DA ITEM REQIIEST FORM
Commission meetings: First and third Tuesdays of each month - 2:00 p.m.
Committee meeliurrgs: Second and last Tuesdays of each month - l:00 p.m.
Commission/Committee: (Please check one and insert meeting date)
Date of Meetng de a b, lutf
DateofMeetid.---..-.---.---...-
Date of Meeting
Date ofMeeting
Date of Meeting
Date of Meeting
Contact Information for IndividuaUPresenter Making the Request:
Name:
Address:
Telephone Number:
For Number:
E-Mail Address:
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/ cr ^irriooPublic Safety Committee
Public Services Committee
Administrative Services Comm ittee
Engineering Services Comm ittee
Finance Committee
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Telephone Number: 706-821-1820
Fax Number: 706-821-1838
E-MailAddress: nmorawski@augustaga.gov
Caption/Topic of Discussion to be placed on
Please send this request form to the following address:
I\rIs. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 3090f
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerkrs
Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and
5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-minute time limit will be allowed for presentations.
Commission Meeting Agenda
1/16/2018 2:00 PM
Motion to Approve the Order for Probation Services for State and Magistrate Courts of Richmond
County
Department:Law
Department:Law
Caption:Motion to approve the Order for Probation Services for State and
Magistrate Courts of Richmond County. (Approved by Public
Safety Committee January 9, 2018)
Background:A revised Order for Probation Services was executed by State and
Magistrate Court Judges and the Mayor of Augusta, Georgia on
July 31, 2017. Said order was to be effective until December 31,
2021.
Analysis:
Financial Impact:
Alternatives:
Recommendation:Approve the revised Order.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Page 1 of 21
IN THE STATE AND MAGISTRATE COURTS OF RICHMOND COUNTY
STATE OF GEORGIA
ORDER
Pursuant to the provisions of O.C.G.A. §42-8-101, the Judges of the State and Magistrate
Courts of Richmond County, with the approval of the consolidated government of Augusta,
Georgia, the governing authority of said County, do hereby continue the established county
system to provide probation supervision, counseling, collection services for all moneys to be
paid by a defendant according to the terms of the sentence imposed on the defendant as well as
any moneys which by operation of law are to be paid by the defendant in consequence of the
conviction, and other probation services for persons convicted in these courts and placed on
probation in Richmond County. These services of supervision, counseling and collection are to
be administered through a Probation Services Office (hereinafter “P.S.O.”) which is a division of
the Richmond County State Court.
The P.S.O. shall have probation and supervisory jurisdiction of all misdemeanor offenses
authorized by statute. The P.S.O. shall be authorized to provide any other such services as
deemed appropriate and as ordered by said Courts.
The P.S.O. of said Richmond County Courts is hereby authorized to collect a monthly
probation supervision fee of an amount set by the P.S.O. not to exceed the maximum amount
allowed by law, to be paid into the general funds of Augusta, Georgia, if such fee is authorized
by the sentencing judge and is contained in the sentencing order.
The P.S.O. is authorized by this Order to proceed with the supervision and enforcement
of any provisions of a defendant’s sentence by order of the courts, including the supervision and
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enforcement of a probated or suspended sentence, and to do any and all acts necessary and
proper to carry into effect the orders of these courts.
Richmond County Probation Services Advisory Board
There is hereby created the Richmond County Probation Services Board (hereinafter
“Board”). The Board shall be comprised of the Chief Judge of State Court, the Chief Judge of
Magistrate Court, the Augusta, Georgia Administrator and the Chair of the Public Safety
Committee. In the absence of said Judges, each court may, during said absence, substitute that
representative with another judge; and, any judge of said Courts may participate in discussions.
The Commission member’s term of service as a member of the Board will run concurrent with
the position as Chair of the Public Safety Committee. The Board shall have the following duties:
1. Prescribe the knowledge, skills and abilities required for Chief Probation Officer;
2. Recommend comments on the performance appraisal of the Chief Probation Officer
to the Chief Judge of State Court;
3. Approve the default supervision fee amount when such amount is not stated by the
sentencing court;
4. Review and approve standard operating procedures including supervision and other
procedures and make recommendations, including any changes, in that regard;
5. Review regular reports, such as those summarizing rates of compliance, fines and fee
collection, community service, and attendance at court-ordered programs; and
6. Consider and review requests from the Augusta, Georgia Board of Commissioners
regarding modifications to the probation services program or this Order.
Page 3 of 21
Chief Probation Officer and Probation Officers
There is hereby created position of Chief Probation Officer, as authorized and approved
by the governing authority of said county. The Chief Probation Officer shall be appointed by a
hiring panel and shall serve at the pleasure of the Chief Judge of State Court. The hiring panel
for the Chief Probation Officer shall consist of the Augusta, Georgia Administrator, the Augusta,
Georgia Human Resources Director, the Court Administrator of the State Court, and at least one
(1) outside consultant with probation expertise as agreed by the Chief Judge of the State Court
and the Augusta, Georgia Administrator. The Chief Probation Officer shall report directly to the
Chief Judge of State Court and as needed through his/her designee and shall serve at the will of
the Chief Judge of State Court. The Chief Probation Officer shall hire all Probation Officers,
Probation Office Supervisors and all support staff and such employees shall serve at the will of
the Chief Probation Officer. The Chief Probation Officer and other Probation Officers shall have
such duties, responsibilities, and authority as a probation officer under existing Georgia law,
except as may be inconsistent with this Order, the Official Code of Georgia Annotated, or except
as may be specifically modified from time-to-time, in writing by the Board. The Chief Judge of
State Court, in coordination with the Board and the Augusta, Georgia Human Resources
Department, shall establish a job description for the Chief Probation Officer, and other Probation
Officers and staff, which job description shall set out in such detail as deemed appropriate, the
duties, responsibilities, and authority of the Chief Probation Officer and Probation Officers and
staff.
Chief Probation Officer, Probation Officers and Staff
Officers and employees of the P.S.O. will at all times observe and comply with all laws,
ordinances, and regulations of the federal, state, and local governments which may in any
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manner affect the performance of this Agreement. Officers and employees of the P.S.O. shall
comply with the O.C.G.A. §42-8-101, et seq., as well as all standards and qualifications as set
forth by the DCS and/or P.O.S.T. and/or this Order and/or the Chief Judge of State Court, and
shall comply with any rules and regulations promulgated by the DCS Board, and/or P.O.S.T.
and/or the Chief Judge of State Court to include any amendments as may be made from time to
time. The standards and qualifications for officers and employees of the P.S.O. shall include:
1. Richmond County Probation Employee Requirements:
A. Administrative/Support Staff:
(1) Will be at least 18 years of age;
(2) Will receive training concerning and sign a confidentiality statement agreeing
to hold the identity of offenders and records confidential. A copy of the
statement will be maintained in the employee’s personnel file;
(3) Will sign a statement cosigned by the Chief Probation Officer that the
employee has received an orientation on the rules of the Department of
Community Supervision, (hereinafter “DCS”), as well as operations
guidelines relevant to that employee’s job duties. A copy of the statement will
be maintained in the employee’s personnel file; and,
(4) Consent to a criminal background check; and,
(5) All hires for administrative staff shall have the educational requirements
provided in DCS Board Rule 105-2-.09
(6) The following persons are not eligible for employment as an administrative or
support staff person:
a. A person convicted of a felony;
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b. A person with misdemeanor convictions sufficient to establish a pattern of
disregard for the law;
c. A person with a conviction, guilty plea or nolo contendere to any
misdemeanor involving moral turpitude;
d. A person with an outstanding warrant; and,
e. A person with pending charges for felony, domestic violence or
misdemeanors involving moral turpitude.
f. All training shall comply with DSC Board Rules 105-22-.09 and 105-2.12
B. Probation Officer Standards:
(1) Will be at least 21 years of age at time of appointment;
(2) Will be eligible to serve as a Probation Officer as defined in O.C.G.A. §42-8-
100, will be registered with DCS, approved by DCS and be in compliance
with all DCS training standards or have proof of successful completion of the
P.O.S.T. basic course of training for supervision of probationers and parolees,
or P.O.S.T. Certified as a peace officer. A Probation Officer terminated for
failure to maintain the ability to serve as a Probation officer is not eligible for
re-hire until they have obtained such designation.
(3) Will have completed a standard two-year college course of study (90 quarter
hours/60 semester hours) or have four years law enforcement experience at
the time of appointment;
(4) Documentation of education, law enforcement experience, P.O.S.T.
certification, and authorization to serve as a Probation officer pursuant to
O.C.G.A. §42-8-100 shall be maintained in the employee’s personnel file;
Page 6 of 21
(5) Will sign a statement cosigned by the Chief Probation Officer that the
employee has received an orientation on the rules of the DCS as well as
operations guidelines relevant to that employee’s job duties. A copy of the
statement will be maintained in the employee’s personnel file;
(6) Will receive training in and sign a confidentiality statement agreeing to hold
the identity of offenders and records confidential. A copy of the statement
will be maintained in the employee’s personnel file; and,
(7) Consent to a criminal background check; and,
(8) The following persons are not eligible for employment as a Probation Officer:
a. A person convicted of a felony;
b. A person with misdemeanor convictions sufficient to establish a pattern of
disregard for the law;
c. A person with a conviction, guilty plea or nolo contendere to any
misdemeanor involving moral turpitude;
d. A person with an outstanding warrant; and,
e. A person with pending charges for felony, domestic violence or
misdemeanors involving moral turpitude.
(9) Supervising Probation Officers: Probation Officers in positions where they
supervise other probation officers must be P.O.S.T. Certified as a Georgia
peace officer.
C. Chief Probation Officer:
(1) Will have a minimum of five years’ experience in corrections, parole or
probation services;
Page 7 of 21
(2) Will be P.O.S.T. Certified as a Georgia peace officer at time of application.
Losing peace officer P.O.S.T certification while employed as a Chief
Probation Officer will result in termination of employment as Chief Probation
Officer and such person is not eligible for re-hire as Chief Probation Officer
unless they have obtained P.O.S.T. certification as a peace officer;
(3) Be at least 21 years of age at time of appointment;
(4) Will sign a DCS provided confidentiality statement agreeing to hold the
identity of offenders and records confidential;
(5) Consent to a criminal background check; and,
(6) The following persons are not eligible for employment as Chief Probation
Officer:
a. A person convicted of a felony;
b. A person with misdemeanor convictions sufficient to establish a pattern of
disregard for the law;
c. A person with a conviction, guilty plea or nolo contendere to any
misdemeanor involving moral turpitude;
d. A person with an outstanding warrant; and,
e. A person with pending charges for felony, domestic violence or
misdemeanors involving moral turpitude.
2. Criminal Records Checks
Each employee of the Richmond County Probation Office will submit to a
criminal background check completed by the DCS in accordance with O.C.G.A. § 35-
Page 8 of 21
3-34. Completed fingerprint cards will be submitted with the Probation Employee
Registration Form.
The Chief Probation Officer will notify the DCS and the Chief Judge of State
Court in writing if that officer or other employee of the probation office has been
charged, arrested, or pled guilty or nolo contendere to, or has been convicted of any
misdemeanor or any felony. Notification will be made within ten (10) business days.
3. Training and Staff Development
A. General
All employees will receive training concerning and sign a confidentiality
statement agreeing to hold the identity of offenders and records confidential. A
copy of the statement will be maintained in the employee’s personnel file. All
employees will be trained in the “Open Records Act” as found in O.C.G.A. §50-
18-70, through 50-18-77. A review of said Act will be conducted yearly and will
be documented in the employee’s file.
All employees will be trained in Part 2, of Title 42, of the Code of Federal
Regulations governing confidentiality of alcohol and drug abuse patient records.
A review of said regulation will be conducted yearly and will be documented in
the employee’s file.
B. Probation Officer Training:
(1) Probation Officers will be required to be registered with DCS, approved by
DCS and comply with all DCS training standards as a condition of
employment; and
Page 9 of 21
(2) Will complete 20 hours of annual in-service continuing education training
consisting of a curriculum approved by the DCS and/or P.O.S.T.; and
(3) All P.O.S.T. certified Probation Officers will comply with all annual P.O.S.T.
training requirements; and
(4) Training records will be maintained in the employee’s file.
(5) Probation Officers desiring to become P.O.S.T. certified as Georgia peace
officers will be provided an opportunity to do so in accordance with the
guidelines established by the Probation Advisory Board.
C. Chief Probation Officer Training:
(1) The Chief Probation Officer is subject to all of the requirements of the
Probation Officer training above except that the Chief Probation Officer will
have current P.O.S.T. Certification as a Georgia peace officer upon hire.
Probation and Related Services Provided
P.S.O agrees to provide the following misdemeanor probation services for an on behalf of
the Court:
1. Attend regularly scheduled Court sessions for the purpose of obtaining sentencing
information and personal history information for each offender placed on probation
and provide information in regard to current probation status if relevant. Dates of
regularly scheduled court sessions will be made available to P.S.O. in advance.
2. Conduct an initial interview with each probationer at the time of his or her sentencing
or as soon thereafter as is practicable for purposes of explaining the scope of the court
order relative to fines, fees and/or restitution imposed. All requirements and
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conditions of the sentence and probation supervision will be explained to the
probationer.
3. Collect from probationers, court ordered fines, restitution and other costs associated
with the order of the Court.
4. Prepare referrals and lend assistance to probationers either ordered to receive or
desiring counseling or employment assistance. Probationers identified by the Court
as having special treatment needs will be referred to appropriate community programs
and their progress followed and noted in their case record.
5. Alcohol/drug testing will be provided to probationers identified by the Court as
having drug or alcohol related problems. Unless otherwise ordered probationers will
assume the cost of regular and random drug and/or alcohol testing.
6. Provide electronic monitoring and intensive probation services to the Court and at the
direction of the Court.
7. Coordinate community service work with agencies in Richmond County and other
locations when ordered as a condition of probation by the Court appropriate and
consistent with the skills of the probationers. Community service work programs
shall include, but not be limited to, Richmond County Correctional Institution and
other work clean-up programs.
8. Maintain information in case files for each probationer regarding compliance with the
terms and conditions of probation, reporting dates, contacts as they occur and the
amounts and dates of monies collected.
9. All reports, files, records, and papers shall be confidential and maintained as may be
required by the DCS, and shall all be available only to the Court, and to others as
Page 11 of 21
specifically authorized by the Court or pursuant to O.C.G.A. §42-8-108, and
O.C.G.A. §42-8-109.2, as hereinafter may be amended.
10. The following records must be maintained for a period of two years and records must
be available and accessible for inspection by the Augusta, Georgia government, any
Judge of State or Magistrate Court, Department of Audits and Accounts or the DCS
upon request:
a. Written contracts or agreements for probation services;
b. All court orders for all probationers assigned to the entity for
supervision;
c. All accounting ledgers and related documents;
d. All payment receipts issued to probationers for all funds received;
e. All probation case history and management reports and documents;
f. All other documents pertaining to the case management of each
probationer assigned to the entity for supervision;
g. The probation entity application for registration and supporting
documents submitted to the DCS; and,
h. The registration approval issued to the probation entity by the
DCS.
11. Provide the Clerk of Court with a monthly listing of cases for which all fines and fees
have been collected. In this manner, the Clerk will be notified as to when to remit
amounts owed to other authorities for which amounts are collected, including
restitution. Funds shall be disbursed on a monthly basis.
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12. Provide to the Chief Judges of the Courts, the Board, and to the DCS a quarterly
report containing the information required by the O.C.G.A. §42-8-108, or as may be
required by the DCS. This information shall also be submitted annually to the
governing authority of Augusta, Georgia through the Augusta, Georgia Clerk of
Commission.
Other reports shall be provided in such detail as Augusta, Georgia, the Chief Judge of
State Court, Department of Audits and Accounts or the DCS may require.
To the extent required by law, all records of the probation office will be open to
inspection pursuant to the O.C.G.A. §42-8-108(b).
The DCS may produce aggregate reports summarizing statewide probation activities.
13. Reconcile all records with the Clerk’s Office on a monthly basis.
14. Assist the Court and law enforcement authorities in tracking absconders through the
submission of a report that details the probationer’s personal history and employment
information, the circumstances of his/her violation and his/her last known
whereabouts.
15. If a determination is made that the probationer is lacking the resources to be able to
make weekly or monthly payments, every effort will be made to convert the
remaining fines or costs to community service hours. Probationers will be credited a
dollar amount determined by the Court for each one (1) hour of community service
performed and, the Court shall determine the procedure for determining eligibility.
16. All efforts will be made to deal promptly with indigent cases at the mid-point
juncture, if not earlier, in order that there will be enough time remaining on the
sentence for an appropriate disposition.
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17. When the P.S.O receives confirmed notice or verifies information that a probationer
has committed a material breach in conforming to the conditions of probation, it shall
take appropriate contempt of court and/or revocation of probation action to bring the
breaches to the attention of the Court. The P.S.O. shall receive from the Court an
executed court operating procedure that outlines the timelines associated with the
reporting of probationer non-compliance.
18. Make every effort to provide consistent supervision so that each probationer generally
has only one probation officer during the term of probation.
19. No Probation Officer or employee will engage in any employment, business, or
activity that interferes or conflicts with the duties and responsibilities of this
agreement.
20. No Probation Officer or employee shall have personal or business dealings, including
the lending of money, with any probationers.
21. Provide to the Court as requested written reports on defendants on probation that
appear before the Court for arraignment, trial or other hearings.
22. In the event criminal offenses are decriminalized by the Georgia Legislature, P.S.O.
will monitor and collect fines and/or fees in such cases as may be required by the
Court.
23. When probationers have consecutive sentences officers shall comply with the
requirements of O.C.G.A. § 42-8-103.1
24. Provide the capability to accept payments by credit card and by any other method.
Any fees or costs shall be paid by probationers.
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25. Maintain on its staff a Spanish speaking employee who is appropriately qualified to
communicate with Spanish speaking probationers/offenders to ensure that these
individuals fully understand their obligations to the Court.
26. Maintain sufficient staffing levels and standards of supervision including the type and
frequency of contacts that are in compliance with the agreed upon Court operating
procedures. As determined by the Court, supervision levels will be as follows:
a. High Risk cases will be scheduled at a minimum of once a month for face to face
meetings. Probation officers will maintain an average caseload of 250 active
participants;
b. Standard cases will be scheduled at a minimum of once a month for face to face
meetings. Probation officers will maintain an average caseload of 325 active
participants;
c. Low Risk cases will be required to check-in via kiosk, telephone or mail-in on a
monthly basis and will be scheduled at a minimum of once every 90 days for a
face to face meeting. Probation officers will maintain an average caseload of 375
active participants;
d. Financial Services participants will be scheduled for payment on a monthly basis
and will not require face to face meetings unless non-compliant; and,
e. These levels of supervision may be modified by the Court as conditions may
require.
f. The Chief Judge of State Court and the Chief Judge of Magistrate Court may, by
order, designate additional criteria to be used for assessing the appropriate
probation risk level for their court.
Page 15 of 21
27. The P.S.O. shall not require probationers to continue to address probation conditions
beyond the term established in the original sentence, or for a time period beyond that
which is provided under appropriate tolling procedures.
28. Supervise participants of a Pretrial Intervention and Diversion program as requested
by the Prosecuting Attorney and approved by the Court.
29. Provide for the supervised release of pretrial defendants as ordered and directed by
the court.
30. Provide for the supervision of bond condition(s) and Temporary Protective Order
compliance as ordered and directed by the court.
31. Assist in the development, implementation and reporting for grants as appropriate.
32. Attend any and all sessions of various accountability court programs as directed and
supervise participants as directed.
33. Provide other services to the courts or county departments as permitted by law.
Service Fees
1. Each sentence shall provide for a probation or monitoring fee and technology fee
payable for each month of the probation or suspension period of the sentence. Other
fees and charges shall be charged and collected as provided in this Order. All the fees
and charges in this Order may be changed by the Probation Services Advisory Board
or the Chief Judge of State Court at any time. Unless otherwise adjusted by the
Board or the Chief Judge of State Court, starting April 1, 2018 and continuing
annually on each April 1st, all of the fees and charges contained in this Order shall be
increased by the annual Southeast Consumer Price Index for All Urban Consumers
(CPI-U) of the previous year. In the event that the Southeast CPI-U is a negative
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number, the charges and fees shall remain the same for such year. The initial fees
from the time this Order is executed through March 31, 2018 shall be as follows:
a. One dollar ($1) per month technology fee.
b. Nine dollar ($9) one-time fee for the Georgia Crime Victim Emergency Fund.
c. Thirty-two dollars ($32) per month in those cases in which the P.S.O. is collecting
fines, and surcharges ordered by the Court in a probated or suspended sentence.
The maximum fee imposed shall be as set forth in the O.C.G.A. §42-8-103.
d. Thirty-five dollars ($35) per month in those cases in which the P.S.O. is providing
probation supervision or monitoring services for conditions inclusive of victim
restitution. When all special conditions of the probated or suspended sentence,
other than payments of fines and surcharges, are completed, the supervision fee
shall then be reduced to Thirty-two dollars ($32) per month and limited as set
forth in paragraph “a”.
e. The P.S.O. may charge a one-time fifteen dollar ($15) enrollment fee to
defendants who require supervision of conditions of the Court’s sentence. The
enrollment fee may not be charged in pay only cases in which P.S.O. is only
collecting fines, and surcharges.
f. All Pay Only cases including those with indigent probationers shall comply with
O.C.G.A § 42-8-103.
g. In cases where Restitution is ordered the collection of fees shall comply with
O.C.G.A § 17-14-8(a).
Page 17 of 21
h. Probationers will pay for random drug and/or alcohol testing and the P.S.O. will
provide such testing at a rate of fifteen ($15) for initial on-site testing and twenty-
five ($25) for lab confirmations at the request of the probationer.
i. Probationers will pay for electronic monitoring services and the P.S.O. will
provide such services at a rate of six ($6), per day for house arrest, nine ($9) per
day for GPS tracking, eight ($8) per Portable Breath Alcohol test, six ($6) per day
for MEMS in-home Breath Alcohol testing, and eleven ($11), per day for
SCRAM.
j. Probationers will pay for enrollment fees for the electronic monitoring services
described in subsection (e) herein at the following rates:
i. Electronic monitoring - $25.00;
ii. GPS tracking - $40.00;
iii. MEMS in-home Breath Alcohol testing - $25.00;
iv. BART - $40.00; and
v. SCRAM - $40.00.
These enrollment fees shall be due and payable for each instance that the
electronic monitoring services are ordered by the Court.
k. The P.S.O. shall transfer each case to an unsupervised status and all probation
supervision fees shall cease when all conditions of the probated/suspended
sentence that require supervision have been successfully completed, unless the
Court specifically orders otherwise. Pay only sentences shall be terminated upon
full payment of the amount owed by the probationer.
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2. Probation and/or the monthly probation or monitoring fees may be modified,
suspended or terminated by the Court as determined necessary in the Court’s
discretion.
3. Payment of fines and fees will be set according to the sentencing order of the Court.
For those probationers requiring a payment plan due to financial inability to pay in
full, a payment plan will be set out for each probationer by the P.S.O. The P.S.O. in
establishing each payment plan will take into consideration the ability of each
probationer to pay.
4. After three months of noncompliance of the terms of probation, probation fees shall
cease, the P.S.O. shall advise the Court of said noncompliance by sworn affidavit of
the probation officer. Probation fees shall recommence at the conclusion of any rule
nisi hearing based on the Court’s ruling.
5. The P.S.O. will complete a financial assessment on those probationers reporting
financial hardships and requesting assistance. The Court will be advised of any
confirmed financial hardships and appropriate sentence modifications will be sought
including addressing probation supervision fees.
6. The P.S.O. will not collect probation supervision fees in advance and will not collect
probation fees for any months not authorized by court order.
7. Probation supervision fees will be assessed on a monthly basis. Individuals, who are
being supervised by the P.S.O. via electronic monitoring, remote alcohol testing, or
GPS tracking, will not be charged a monthly probation supervision fee while on
monitoring. Previously paid fees will not be reimbursed to the probationer when a
conversion to community service occurs during the probated term.
Page 19 of 21
8. P.S.O. fees collected from the probationer will be disbursed in accordance with
O.C.G.A § 17-14-8(a). In cases not involving restitution, funds will be distributed
first to Crime Victims Emergency Fund (“G.C.V.E.F.”), and the balance to the
Augusta, Georgia consolidated government, to be disbursed as provided by law.
9. The P.S.O. will collect the G.C.V.E.F. fee pursuant to O.C.G.A. §17-15-13, as
directed by the Court, from each probationer placed on probation as required by
Georgia law unless the Court exempts the probationer. The P.S.O. will remit all
collections on a monthly basis to the Georgia Crime Victims Compensation Board.
Department of Community Supervision
The P.S.O. must be registered and in good standing with the Department of Community
Supervision. Further, the P.S.O. must adhere to all duly promulgated rules and regulations of
said Department established by DCS per O.C.G.A. §42-8-106.
Term, Default and Agreement Termination Procedures
Richmond County Probation Office records will be open to audit by the courts and the
Augusta, Georgia Finance Department (or their designees) with appropriate written notice to
ensure compliance with state law, Augusta, Georgia policy, and the rules and regulations of the
DCS. Probation records will be open to inspection and investigation by the DCS or its
designated representatives to determine and monitor compliance with requirements. The
probation office will diligently work to correct areas of noncompliance prior or subsequent to
their discovery by the DCS.
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Augusta, Georgia understands that the DCS has the authority to impose sanctions, deny,
suspend, or revoke the registration approval of a probation entity for noncompliance with
registration requirements.
Augusta, Georgia further understands that the Chief Judge of State Court and the Chief
Judge of Magistrate Court may, by order, implement procedures consistent with the intent of this
agreement.
The said Courts of Richmond County have established the Probation Services Office,
with the approval and consent of the Augusta, Georgia Board of Commissioners, to directly
supervise participants and probationers as set forth herein as evidenced by its execution of this
agreement by its properly authorized official.
The Courts and Augusta, Georgia further agree that prior to termination or reduction of
the services contained herein, the party requesting such changes shall provide at least sixty (60)
days’ notice of the intended action. Termination or reduction of services may be addressed by
one of the following actions:
a. By Commission formal action after discussions with the Courts or
b. By Order of the Court, with approval from the governing authority.
The Courts and Augusta, Georgia further agree that, in the event there is action taken by
the Georgia legislature causing probation services to no longer be a judicial function, this
agreement shall be reconsidered by both parties within sixty (60) days of the passage of such
legislation.
This Order shall be effective until December 31, 2021. This Agreement may be renewed
thereafter by mutual consent of the parties. This Order may be amended from time to time by
mutual consent of the parties.
Page 21 of 21
Approvals
On behalf of the Courts of Richmond County:
____________________________________________
David D. Watkins, Chief Judge
State Court of Richmond County
____________________________________________
Robert W. Hunter, Judge
State Court of Richmond County
____________________________________________
Patricia W. Booker, Judge
State Court of Richmond County
____________________________________________
Kellie K. McIntyre, Judge
State Court of Richmond County
____________________________________________
William D. Jennings, III, Chief Judge
Magistrate Court of Richmond County
____________________________________________
H. Scott Allen, Presiding Judge
Magistrate Court of Richmond County
On behalf of the Augusta, Georgia Government:
_____________________________________________
The Honorable Hardie Davis, Jr., Mayor
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IN THE STATE AND MAGISTRATE COURTS OF RICHMOND COUNTY
STATE OF GEORGIA
ORDER
Pursuant to the provisions of O.C.G.A. §42-8-101, the Judges of the State and Magistrate
Courts of Richmond County, with the approval of the consolidated government of Augusta,
Georgia, the governing authority of said County, do hereby continue the established county
system to provide probation supervision, counseling, collection services for all moneys to be
paid by a defendant according to the terms of the sentence imposed on the defendant as well as
any moneys which by operation of law are to be paid by the defendant in consequence of the
conviction, and other probation services for persons convicted in these courts and placed on
probation in Richmond County. These services of supervision, counseling and collection are to
be administered through a Probation Services Office (hereinafter “P.S.O.”) which is a division of
the Richmond County State Court.
The P.S.O. shall have probation and supervisory jurisdiction of all misdemeanor offenses
authorized by statute. The P.S.O. shall be authorized to provide any other such services as
deemed appropriate and as ordered by said Courts.
The P.S.O. of said Richmond County Courts is hereby authorized to collect a monthly
probation supervision fee of an amount set by the P.S.O. not to exceed the maximum amount
allowed by law, to be paid into the general funds of Augusta, Georgia, if such fee is authorized
by the sentencing judge and is contained in the sentencing order.
The P.S.O. is authorized by this Order to proceed with the supervision and enforcement
of any provisions of a defendant’s sentence by order of the courts, including the supervision and
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enforcement of a probated or suspended sentence, and to do any and all acts necessary and
proper to carry into effect the orders of these courts.
Richmond County Probation Services Advisory Board
There is hereby created the Richmond County Probation Services Board (hereinafter
“Board”). The Board shall be comprised of the Chief Judge of State Court, the Chief Judge of
Magistrate Court, the Augusta, Georgia Administrator and the Chair of the Public Safety
Committee. In the absence of said Judges, each court may, during said absence, substitute that
representative with another judge; and, any judge of said Courts may participate in discussions.
The Commission member’s term of service as a member of the Board will run concurrent with
the position as Chair of the Public Safety Committee. The Board shall have the following duties:
1. Prescribe the knowledge, skills and abilities required for Chief Probation Officer;
2. Recommend comments on the performance appraisal of the Chief Probation Officer
to the Chief Judge of State Court;
3. Approve the default supervision fee amount when such amount is not stated by the
sentencing court;
4. Review and approve standard operating procedures including supervision and other
procedures and make recommendations, including any changes, in that regard;
5. Review regular reports, such as those summarizing rates of compliance, fines and fee
collection, community service, and attendance at court-ordered programs; and
6. Consider and review requests from the Augusta, Georgia Board of Commissioners
regarding modifications to the probation services program or this Order.
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Chief Probation Officer and Probation Officers
There is hereby created position of Chief Probation Officer, as authorized and approved
by the governing authority of said county. The Chief Probation Officer shall be appointed by a
hiring panel and shall serve at the pleasure of the Chief Judge of State Court. The hiring panel
for the Chief Probation Officer shall consist of the Augusta, Georgia Administrator, the Augusta,
Georgia Human Resources Director, the Court Administrator of the State Court, and at least one
(1) outside consultant with probation expertise as agreed by the Chief Judge of the State Court
and the Augusta, Georgia Administrator. The Chief Probation Officer shall report directly to the
Chief Judge of State Court and as needed through his/her designee and shall serve at the will of
the Chief Judge of State Court. The Chief Probation Officer shall hire all Probation Officers,
Probation Office Supervisors and all support staff and such employees shall serve at the will of
the Chief Probation Officer. The Chief Probation Officer and other Probation Officers shall have
such duties, responsibilities, and authority as a probation officer under existing Georgia law,
except as may be inconsistent with this Order, the Official Code of Georgia Annotated, or except
as may be specifically modified from time-to-time, in writing by the Board. The Chief Judge of
State Court, in coordination with the Board and the Augusta, Georgia Human Resources
Department, shall establish a job description for the Chief Probation Officer, and other Probation
Officers and staff, which job description shall set out in such detail as deemed appropriate, the
duties, responsibilities, and authority of the Chief Probation Officer and Probation Officers and
staff.
Chief Probation Officer, Probation Officers and Staff
Officers and employees of the P.S.O. will at all times observe and comply with all laws,
ordinances, and regulations of the federal, state, and local governments which may in any
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manner affect the performance of this Agreement. Officers and employees of the P.S.O. shall
comply with the O.C.G.A. §42-8-101, et seq., as well as all standards and qualifications as set
forth by the DCS and/or P.O.S.T. and/or this Order and/or the Chief Judge of State Court, and
shall comply with any rules and regulations promulgated by the DCS Board, and/or P.O.S.T.
and/or the Chief Judge of State Court to include any amendments as may be made from time to
time. The standards and qualifications for officers and employees of the P.S.O. shall include:
1. Richmond County Probation Employee Requirements:
A. Administrative/Support Staff:
(1) Will be at least 18 years of age;
(2) Will receive training concerning and sign a confidentiality statement agreeing
to hold the identity of offenders and records confidential. A copy of the
statement will be maintained in the employee’s personnel file;
(3) Will sign a statement cosigned by the Chief Probation Officer that the
employee has received an orientation on the rules of the Department of
Community Supervision, (hereinafter “DCS”), as well as operations
guidelines relevant to that employee’s job duties. A copy of the statement will
be maintained in the employee’s personnel file; and,
(4) Consent to a criminal background check; and,
(4)(5) All hires for administrative staff shall have the educational requirements
provided in DCS Board Rule 105-2-.09
(5)(6) The following persons are not eligible for employment as an
administrative or support staff person:
a. A person convicted of a felony;
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b. A person with misdemeanor convictions sufficient to establish a pattern of
disregard for the law;
c. A person with a conviction, guilty plea or nolo contendere to any
misdemeanor involving moral turpitude;
d. A person with an outstanding warrant; and,
e. A person with pending charges for felony, domestic violence or
misdemeanors involving moral turpitude.
e.f. All training shall comply with DSC Board Rules 105-22-.09 and 105-2.12
B. Probation Officer Standards:
(1) Will be at least 21 years of age at time of appointment;
(2) Will be eligible to serve as a Probation Officer as defined in O.C.G.A. §42-8-
100, will be registered with DCS, approved by DCS and be in compliance
with all DCS training standards or have proof of successful completion of the
P.O.S.T. basic course of training for supervision of probationers and parolees,
or P.O.S.T. Certified as a peace officer. A Probation Officer terminated for
failure to maintain the ability to serve as a Probation officer is not eligible for
re-hire until they have obtained such designation.
(3) Will have completed a standard two-year college course of study (90 quarter
hours/60 semester hours) or have four years law enforcement experience at
the time of appointment;
(4) Documentation of education, law enforcement experience, P.O.S.T.
certification, and authorization to serve as a Probation officer pursuant to
O.C.G.A. §42-8-100 shall be maintained in the employee’s personnel file;
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(5) Will sign a statement cosigned by the Chief Probation Officer that the
employee has received an orientation on the rules of the DCS as well as
operations guidelines relevant to that employee’s job duties. A copy of the
statement will be maintained in the employee’s personnel file;
(6) Will receive training in and sign a confidentiality statement agreeing to hold
the identity of offenders and records confidential. A copy of the statement
will be maintained in the employee’s personnel file; and,
(7) Consent to a criminal background check; and,
(8) The following persons are not eligible for employment as a Probation Officer:
a. A person convicted of a felony;
b. A person with misdemeanor convictions sufficient to establish a pattern of
disregard for the law;
c. A person with a conviction, guilty plea or nolo contendere to any
misdemeanor involving moral turpitude;
d. A person with an outstanding warrant; and,
e. A person with pending charges for felony, domestic violence or
misdemeanors involving moral turpitude.
(9) Supervising Probation Officers: Probation Officers in positions where they
supervise other probation officers must be P.O.S.T. Certified as a Georgia
peace officer.
C. Chief Probation Officer:
(1) Will have a minimum of five years’ experience in corrections, parole or
probation services;
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(2) Will be P.O.S.T. Certified as a Georgia peace officer at time of application.
Losing peace officer P.O.S.T certification while employed as a Chief
Probation Officer will result in termination of employment as Chief Probation
Officer and such person is not eligible for re-hire as Chief Probation Officer
unless they have obtained P.O.S.T. certification as a peace officer;
(3) Be at least 21 years of age at time of appointment;
(4) Will sign a DCS provided confidentiality statement agreeing to hold the
identity of offenders and records confidential;
(5) Consent to a criminal background check; and,
(6) The following persons are not eligible for employment as Chief Probation
Officer:
a. A person convicted of a felony;
b. A person with misdemeanor convictions sufficient to establish a pattern of
disregard for the law;
c. A person with a conviction, guilty plea or nolo contendere to any
misdemeanor involving moral turpitude;
d. A person with an outstanding warrant; and,
e. A person with pending charges for felony, domestic violence or
misdemeanors involving moral turpitude.
2. Criminal Records Checks
Each employee of the Richmond County Probation Office will submit to a
criminal background check completed by the DCS in accordance with O.C.G.A. § 35-
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3-34. Completed fingerprint cards will be submitted with the Probation Employee
Registration Form.
The Chief Probation Officer will notify the DCS and the Chief Judge of State
Court in writing if that officer or other employee of the probation office has been
charged, arrested, or pled guilty or nolo contendere to, or has been convicted of any
misdemeanor or any felony. Notification will be made within ten (10) business days.
3. Training and Staff Development
A. General
All employees will receive training concerning and sign a confidentiality
statement agreeing to hold the identity of offenders and records confidential. A
copy of the statement will be maintained in the employee’s personnel file. All
employees will be trained in the “Open Records Act” as found in O.C.G.A. §50-
18-70, through 50-18-77. A review of said Act will be conducted yearly and will
be documented in the employee’s file.
All employees will be trained in Part 2, of Title 42, of the Code of Federal
Regulations governing confidentiality of alcohol and drug abuse patient records.
A review of said regulation will be conducted yearly and will be documented in
the employee’s file.
B. Probation Officer Training:
(1) Probation Officers will be required to be registered with DCS, approved by
DCS and comply with all DCS training standards as a condition of
employment; and
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(2) Will complete 20 hours of annual in-service continuing education training
consisting of a curriculum approved by the DCS and/or P.O.S.T.; and
(3) All P.O.S.T. certified Probation Officers will comply with all annual P.O.S.T.
training requirements; and
(4) Training records will be maintained in the employee’s file.
(5) Probation Officers desiring to become P.O.S.T. certified as Georgia peace
officers will be provided an opportunity to do so in accordance with the
guidelines established by the Probation Advisory Board.
C. Chief Probation Officer Training:
(1) The Chief Probation Officer is subject to all of the requirements of the
Probation Officer training above except that the Chief Probation Officer will
have current P.O.S.T. Certification as a Georgia peace officer upon hire.
Probation and Related Services Provided
P.S.O agrees to provide the following misdemeanor probation services for an on behalf of
the Court:
1. Attend regularly scheduled Court sessions for the purpose of obtaining sentencing
information and personal history information for each offender placed on probation
and provide information in regard to current probation status if relevant. Dates of
regularly scheduled court sessions will be made available to P.S.O. in advance.
2. Conduct an initial interview with each probationer at the time of his or her sentencing
or as soon thereafter as is practicable for purposes of explaining the scope of the court
order relative to fines, fees and/or restitution imposed. All requirements and
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conditions of the sentence and probation supervision will be explained to the
probationer.
3. Collect from probationers, court ordered fines, restitution and other costs associated
with the order of the Court.
4. Prepare referrals and lend assistance to probationers either ordered to receive or
desiring counseling or employment assistance. Probationers identified by the Court
as having special treatment needs will be referred to appropriate community programs
and their progress followed and noted in their case record.
5. Alcohol/drug testing will be provided to probationers identified by the Court as
having drug or alcohol related problems. Unless otherwise ordered probationers will
assume the cost of regular and random drug and/or alcohol testing.
6. Provide electronic monitoring and intensive probation services to the Court and at the
direction of the Court.
7. Coordinate community service work with agencies in Richmond County and other
locations when ordered as a condition of probation by the Court appropriate and
consistent with the skills of the probationers. Community service work programs
shall include, but not be limited to, Richmond County Correctional Institution and
other work clean-up programs.
8. Maintain information in case files for each probationer regarding compliance with the
terms and conditions of probation, reporting dates, contacts as they occur and the
amounts and dates of monies collected.
9. All reports, files, records, and papers shall be confidential and maintained as may be
required by the DCS, and shall all be available only to the Court, and to others as
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specifically authorized by the Court or pursuant to O.C.G.A. §42-8-108, and
O.C.G.A. §42-8-109.2, as hereinafter may be amended.
10. The following records must be maintained for a period of two years and records must
be available and accessible for inspection by the Augusta, Georgia government, any
Judge of State or Magistrate Court, Department of Audits and Accounts or the DCS
upon request:
a. Written contracts or agreements for probation services;
b. All court orders for all probationers assigned to the entity for
supervision;
c. All accounting ledgers and related documents;
d. All payment receipts issued to probationers for all funds received;
e. All probation case history and management reports and documents;
f. All other documents pertaining to the case management of each
probationer assigned to the entity for supervision;
g. The probation entity application for registration and supporting
documents submitted to the DCS; and,
h. The registration approval issued to the probation entity by the
DCS.
11. Provide the Clerk of Court with a monthly listing of cases for which all fines and fees
have been collected. In this manner, the Clerk will be notified as to when to remit
amounts owed to other authorities for which amounts are collected, including
restitution. Funds shall be disbursed on a monthly basis.
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12. Provide to the Chief Judges of the Courts, the Board, and to the DCS a quarterly
report containing the information required by the O.C.G.A. §42-8-108, or as may be
required by the DCS. This information shall also be submitted annually to the
governing authority of Augusta, Georgia through the Augusta, Georgia Clerk of
Commission.
Other reports shall be provided in such detail as Augusta, Georgia, the Chief Judge of
State Court, Department of Audits and Accounts or the DCS may require.
To the extent required by law, all records of the probation office will be open to
inspection pursuant to the O.C.G.A. §42-8-108(b).
The DCS may produce aggregate reports summarizing statewide probation activities.
13. Reconcile all records with the Clerk’s Office on a monthly basis.
14. Assist the Court and law enforcement authorities in tracking absconders through the
submission of a report that details the probationer’s personal history and employment
information, the circumstances of his/her violation and his/her last known
whereabouts.
15. If a determination is made that the probationer is lacking the resources to be able to
make weekly or monthly payments, every effort will be made to convert the
remaining fines or costs to community service hours. Probationers will be credited a
dollar amount determined by the Court for each one (1) hour of community service
performed and, the Court shall determine the procedure for determining eligibility.
16. All efforts will be made to deal promptly with indigent cases at the mid-point
juncture, if not earlier, in order that there will be enough time remaining on the
sentence for an appropriate disposition.
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17. When the P.S.O receives confirmed notice or verifies information that a probationer
has committed a material breach in conforming to the conditions of probation, it shall
take appropriate contempt of court and/or revocation of probation action to bring the
breaches to the attention of the Court. The P.S.O. shall receive from the Court an
executed court operating procedure that outlines the timelines associated with the
reporting of probationer non-compliance.
18. Make every effort to provide consistent supervision so that each probationer generally
has only one probation officer during the term of probation.
19. No Probation Officer or employee will engage in any employment, business, or
activity that interferes or conflicts with the duties and responsibilities of this
agreement.
20. No Probation Officer or employee shall have personal or business dealings, including
the lending of money, with any probationers.
21. Provide to the Court as requested written reports on defendants on probation that
appear before the Court for arraignment, trial or other hearings.
22. In the event criminal offenses are decriminalized by the Georgia Legislature, P.S.O.
will monitor and collect fines and/or fees in such cases as may be required by the
Court.
22.23. When probationers have consecutive sentences officers shall comply with the
requirements of O.C.G.A. § 42-8-103.1
23.24. Provide the capability to accept payments by credit card and by any other method.
Any fees or costs shall be paid by probationers.
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24.25. Maintain on its staff a Spanish speaking employee who is appropriately qualified
to communicate with Spanish speaking probationers/offenders to ensure that these
individuals fully understand their obligations to the Court.
25.26. Maintain sufficient staffing levels and standards of supervision including the type
and frequency of contacts that are in compliance with the agreed upon Court
operating procedures. As determined by the Court, supervision levels will be as
follows:
a. High Risk cases will be scheduled at a minimum of once a month for face to face
meetings. Probation officers will maintain an average caseload of 250 active
participants;
b. Standard cases will be scheduled at a minimum of once a month for face to face
meetings. Probation officers will maintain an average caseload of 325 active
participants;
c. Low Risk cases will be required to check-in via kiosk, telephone or mail-in on a
monthly basis and will be scheduled at a minimum of once every 90 days for a
face to face meeting. Probation officers will maintain an average caseload of 375
active participants;
d. Financial Services participants will be scheduled for payment on a monthly basis
and will not require face to face meetings unless non-compliant; and,
e. These levels of supervision may be modified by the Court as conditions may
require.
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f. The Chief Judge of State Court and the Chief Judge of Magistrate Court may, by
order, designate additional criteria to be used for assessing the appropriate
probation risk level for their court.
26.27. The P.S.O. shall not require probationers to continue to address probation
conditions beyond the term established in the original sentence, or for a time period
beyond that which is provided under appropriate tolling procedures.
27.28. Supervise participants of a Pretrial Intervention and Diversion program as
requested by the Prosecuting Attorney and approved by the Court.
28.29. Provide for the supervised release of pretrial defendants as ordered and directed
by the court.
29.30. Provide for the supervision of bond condition(s) and Temporary Protective Order
compliance as ordered and directed by the court.
30.31. Assist in the development, implementation and reporting for grants as appropriate.
31.32. Attend any and all sessions of various accountability court programs as directed
and supervise participants as directed.
32.33. Provide other services to the courts or county departments as permitted by law.
Service Fees
1. Each sentence shall provide for a probation or monitoring fee and technology fee
payable for each month of the probation or suspension period of the sentence. Other
fees and charges shall be charged and collected as provided in this Order. All the fees
and charges in this Order may be changed by the Probation Services Advisory Board
or the Chief Judge of State Court at any time. Unless otherwise adjusted by the
Board or the Chief Judge of State Court, starting April 1, 2018 and continuing
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annually on each April 1st, all of the fees and charges contained in this Order shall be
increased by the annual Southeast Consumer Price Index for All Urban Consumers
(CPI-U) of the previous year. In the event that the Southeast CPI-U is a negative
number, the charges and fees shall remain the same for such year. The initial fees
from the time this Order is executed through March 31, 2018 shall be as follows:
a. One dollar ($1) per month technology fee.
b. Nine dollar ($9) one-time fee for the Georgia Crime Victim Emergency Fund.
c. Thirty-two dollars ($32) per month in those cases in which the P.S.O. is collecting
fines, and surcharges ordered by the Court in a probated or suspended sentence.
The maximum fee imposed shall be as set forth in the O.C.G.A. §42-8-103.
d. Thirty-five dollars ($35) per month in those cases in which the P.S.O. is providing
probation supervision or monitoring services for conditions inclusive of victim
restitution. When all special conditions of the probated or suspended sentence,
other than payments of fines and surcharges, are completed, the supervision fee
shall then be reduced to Thirty-two dollars ($32) per month and limited as set
forth in paragraph “a”.
e. The P.S.O. may charge a one-time fifteen dollar ($15) enrollment fee to
defendants who require supervision of conditions of the Court’s sentence. The
enrollment fee may not be charged in pay only cases in which P.S.O. is only
collecting fines, and surcharges.
f. All Pay Only cases including those with indigent probationers shall comply with
O.C.G.A § 42-8-103.
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e.g. In cases where Restitution is ordered the collection of fees shall comply with
O.C.G.A § 17-14-8(a).
f.h. Probationers will pay for random drug and/or alcohol testing and the P.S.O. will
provide such testing at a rate of fifteen ($15) for initial on-site testing and twenty-
five ($25) for lab confirmations at the request of the probationer.
g.i. Probationers will pay for electronic monitoring services and the P.S.O. will
provide such services at a rate of six ($6), per day for house arrest, nine ($9) per
day for GPS tracking, eight ($8) per Portable Breath Alcohol test, six ($6) per day
for MEMS in-home Breath Alcohol testing, and eleven ($11), per day for
SCRAM.
h.j. Probationers will pay for enrollment fees for the electronic monitoring services
described in subsection (e) herein at the following rates:
i. Electronic monitoring - $25.00;
ii. GPS tracking - $40.00;
iii. MEMS in-home Breath Alcohol testing - $25.00;
iv. BART - $40.00; and
v. SCRAM - $40.00.
These enrollment fees shall be due and payable for each instance that the
electronic monitoring services are ordered by the Court.
i.k. The P.S.O. shall transfer each case to an unsupervised status and all probation
supervision fees shall cease when all conditions of the probated/suspended
sentence that require supervision have been successfully completed, unless the
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Court specifically orders otherwise. Pay only sentences shall be terminated upon
full payment of the amount owed by the probationer.
2. Probation and/or the monthly probation or monitoring fees may be modified,
suspended or terminated by the Court as determined necessary in the Court’s
discretion.
3. Payment of fines and fees will be set according to the sentencing order of the Court.
For those probationers requiring a payment plan due to financial inability to pay in
full, a payment plan will be set out for each probationer by the P.S.O. The P.S.O. in
establishing each payment plan will take into consideration the ability of each
probationer to pay.
4. After three months of noncompliance of the terms of probation, probation fees shall
cease, the P.S.O. shall advise the Court of said noncompliance by sworn affidavit of
the probation officer. Probation fees shall recommence at the conclusion of any rule
nisi hearing based on the Court’s ruling.
5. The P.S.O. will complete a financial assessment on those probationers reporting
financial hardships and requesting assistance. The Court will be advised of any
confirmed financial hardships and appropriate sentence modifications will be sought
including addressing probation supervision fees.
6. The P.S.O. will not collect probation supervision fees in advance and will not collect
probation fees for any months not authorized by court order.
7. Probation supervision fees will be assessed on a monthly basis. Individuals, who are
being supervised by the P.S.O. via electronic monitoring, remote alcohol testing, or
GPS tracking, will not be charged a monthly probation supervision fee while on
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monitoring. Previously paid fees will not be reimbursed to the probationer when a
conversion to community service occurs during the probated term.
8. P.S.O. fees collected from the probationer will be disbursed first toward the Georgia
Crime Victims Emergency Fund (“G.C.V.E.F.”), second in payment to restitution
recipients and the balance to the Augusta, Georgia consolidated government, to be
disbursed as provided by law.
9. The P.S.O. will collect the G.C.V.E.F. fee pursuant to O.C.G.A. §17-15-13, as
directed by the Court, from each probationer placed on probation as required by
Georgia law unless the Court exempts the probationer. The P.S.O. will remit all
collections on a monthly basis to the Georgia Crime Victims Compensation Board.
Department of Community Supervision
The P.S.O. must be registered and in good standing with the Department of Community
Supervision. Further, the P.S.O. must adhere to all duly promulgated rules and regulations of
said Department established by DCS per O.C.G.A. §42-8-106.
Term, Default and Agreement Termination Procedures
Richmond County Probation Office records will be open to audit by the courts and the
Augusta, Georgia Finance Department (or their designees) with appropriate written notice to
ensure compliance with state law, Augusta, Georgia policy, and the rules and regulations of the
DCS. Probation records will be open to inspection and investigation by the DCS or its
designated representatives to determine and monitor compliance with requirements. The
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probation office will diligently work to correct areas of noncompliance prior or subsequent to
their discovery by the DCS.
Augusta, Georgia understands that the DCS has the authority to impose sanctions, deny,
suspend, or revoke the registration approval of a probation entity for noncompliance with
registration requirements.
Augusta, Georgia further understands that the Chief Judge of State Court and the Chief
Judge of Magistrate Court may, by order, implement procedures consistent with the intent of this
agreement.
The said Courts of Richmond County have established the Probation Services Office,
with the approval and consent of the Augusta, Georgia Board of Commissioners, to directly
supervise participants and probationers as set forth herein as evidenced by its execution of this
agreement by its properly authorized official.
The Courts and Augusta, Georgia further agree that prior to termination or reduction of
the services contained herein, the party requesting such changes shall provide at least sixty (60)
days’ notice of the intended action. Termination or reduction of services may be addressed by
one of the following actions:
a. By Commission formal action after discussions with the Courts or
b. By Order of the Court, with approval from the governing authority.
The Courts and Augusta, Georgia further agree that, in the event there is action taken by
the Georgia legislature causing probation services to no longer be a judicial function, this
agreement shall be reconsidered by both parties within sixty (60) days of the passage of such
legislation.
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This Order shall be effective until December 31, 2021. This Agreement may be renewed
thereafter by mutual consent of the parties. This Order may be amended from time to time by
mutual consent of the parties.
Approvals
On behalf of the Courts of Richmond County:
____________________________________________
Richard A. Slaby, Chief Judge
State Court of Richmond County
____________________________________________
David D. Watkins, Judge
State Court of Richmond County
____________________________________________
Patricia W. Booker, Judge
State Court of Richmond County
____________________________________________
Kellie K. McIntyre, Judge
State Court of Richmond County
____________________________________________
William D. Jennings, III, Chief Judge
Magistrate Court of Richmond County
____________________________________________
H. Scott Allen, Presiding Judge
Magistrate Court of Richmond County
On behalf of the Augusta, Georgia Government:
_____________________________________________
The Honorable Hardie Davis, Jr., Mayor
Commission Meeting Agenda
1/16/2018 2:00 PM
Purchase of Two Ambulance Stretcher Systems
Department:Fire Department
Department:Fire Department
Caption:Motion to approve the purchase of two (2) PowerLoad Stretcher
systems from Stryker Medical in the amount of $78,838.88.
(Approved by Public Safety Committee January 9, 2018)
Background:The current ambulances have stretchers that are antiquated Stryker
manual stretchers. There is significant increased risk of injury to
our Fire Department staff in manually lifting patients in and out of
ambulances when transporting patients. Upgrading to the
PowerLoad Stretcher systems will make EMS incidents safe for
patients and crews by decreasing the risk of injury. The
PoweLoad systems lift and lower cots in and out of the truck
hydraulically, reducing the load on provider's backs and their risk
of getting hurt and reducing risk of injury to patients.
Analysis:Stryker Medical is the vendor Augusta currently uses as a provider
of ambulance stretchers. The risk of injury involved with Fire
Department personnel is greater when manually lifting patients on
cots in and out of trucks, rather than the patient and cot being
lifted hydraulically into the truck. The cost of a single injury to
Fire Department personnel caused by lifting a patient can be
substantial. A mishap when manually lifting a patient in and out of
the truck can cause injury to the patient. In using the PowerLoad
Stretcher, the risk of injury to personnel and patients are greatly
reduced.
Financial Impact:$78,838.88
Alternatives:Continue to use the manual stretchers and have a greater risk of
injury to firefighters and patients.
Recommendation:Approve the purchase of two (2) Stryker Medical PowerLoad
Stretcher systems at a cost of $78,838.88.Cover Memo
Funds are Available
in the Following
Accounts:
274034110-5426120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
GA Department of Natural Resourses Historic Preservation Fund for Certified Local Governments
Department:
Department:
Caption:Motion to approve designating the Canal Authority as applicant
and project manager for a grant to the GA Department of Natural
Resources Historic Preservation Fund for Certified Local
Governments for the 2018 funding cycle. The grant will be for the
preparation of a preservation plan for the Trinity CME Church
relocation project on 8th Street. (Approved by Finance
Committee January 9, 2018)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month - 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month - l:00 p.m.
Commission/Committee: (Please check one and insert meeting date)
Administrative Services Committee Date of Meeting
Engineering Services Committee Date of Meeting
Finance Commiftee Date of Meetine /-f- tg
Contact Information for IndividuaVPresenter Making the Request:
Name: Davton L. Sherrouse
Address: 1450 Greene Street. Suite 400
Telephone Number; 706-823{440, extension 1
Fax N umber:-706-82 3- 104.5
E-Mail Address: sherrouse@a ugustacanal.com
Caption/Topic of Discussion to be placcd on the Agenda:
cvcle. The erant will be for the oreparation of a oreservation plan for the Tranitv CME Church relocation
oroiect on 8'h Street.
Please send this request form to the following address:
Commission
Public Safety Committee
Public Sen,ices Committee
Date of Meeting
Date of Meeting
Date of Meeting
Telephone Number: 7 A6-821-1820
Fax Number: 706-821-1838
E-MailAddress: nmorawski@augustaga.gov
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusia, GA 30901
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's
Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and
5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-
minute time limit will be allowed for presentations.
Desienate the Canal Authoritv as aoplicant and oroiect manaeer for a srant to the GA Deoartryent of
Commission Meeting Agenda
1/16/2018 2:00 PM
Garden City Rescue Mission
Department:Clerk of Commission
Department:Clerk of Commission
Caption:Motion to approve a request from Mr. Patrick Feistel for an
abatement of taxes for the Garden City Rescue Mission.
(Approved by Finance Committee January 9, 2018)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month - 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month - 1:00 p.m.
Commission/Committee: (Please check one and insert meeting date)
Commission
Public Safety Committee
Public Services Committee
Administrative Services Committee
Engineering Services Committee
Finance Committee
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Contact Information for IndividuallPresenter Making the Request:
Name:€,<t
Addresd:
Telephone Number:
Fax Number:
E-Mail Address:
/t,
Date of Meeting _
Date of Me.,i,slfqTig
a -r-/r.-
Caption/Topic of Discussion to be placed on the Agenda:
Please send this request form to the following address:
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Telephone Number: 7 06-821-1820
Fax Number: 706-821-fm8
E-Mail Address: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,s
Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and
5:00 p.m. on the Tuesday preceding the Committee meeting of the fotlowing week. A five-
minute time limit will be allowed for presentations.
Commission Meeting Agenda
1/16/2018 2:00 PM
Berckmans Road Improvements
Department:Engineering
Department:Engineering
Caption:Motion to approve funding for Design Consultant Services
Supplemental Agreement Five to Pond and Company in the
amount of $108,540.00 for the Berckmans Road Widening,
Realignment and Bridge Replacement Project as requested by the
AED. (Approved by Engineering Services Committee January
9, 2018)
Background:Berckmans Road Widening & Realignment is one of fifty City of
Augusta, Georgia TIA (aka TSPLOST) projects. Project will be
completed in two phases (Phase 1 and Phase 2). Project limits are
Washington Road to Wheeler Road. Improvement includes;
constructing, three lane roadway, with curb, gutter, storm
conveyance system, sidewalks, underpasses, lighting and
associated landscaping. In August 2013, Commission approved
award of design phases of the project to Pond & Company. Project
phase 1 improvements are completed. Phase 2 design is
substantially completed and utility relocation construction is in-
progress. Construction Phase of roadway and drainage
improvements require design related coordination with utilities,
regulatory agencies, resolution of constructability conflicts, and
request for field information that warrants design engineer
services.
Analysis:In February 2012, commission approved award of design phases
of the project to Pond & Company. This supplemental agreement
covers services during construction phase for regulatory
permitting, contractor request for field information, utility
conflicts assessment & resolution, field engineering, and attending
construction progress meetings.
Financial Impact:Funds are available in Project TIA funds.
Alternatives:1). Approve funding for Design Consultant Services Supplemental
Cover Memo
Agreement Five to Pond and Company in the amount of
$108,540.00 for the Berckmans Road Widening, Realignment and
Bridge Replacement Project as requested by the AED. 2). Do not
approve and find alternative to complete the project and meet TIA
project completion schedule.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: Project TIA Funds 371-041110-
5212115/T14041211-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
August 9, 2017
Augusta/Richmond County
Attn: Dr. Hameed Malik, P.E.
Assistant Director of Engineering
505 Telfair Street, Augusta GA 30901
Re: Berckmans Road PI 00381 & 0011413 – Additional Services
Dr. Malik,
Thank you again for meeting with Fred Halterman and I recently to review the Berckmans Road
construction plans. As the design process comes to a close, we expect Phase 2 to be as successful
as Phase 1 has been, completing this flagship project for our city. Per our discussion on 7/6/17,
we are submitting this request for additional services beyond the original scope. The services
include the following general tasks: 1) Hydrology & FEMA Permitting, 2) Phase 2 Construction
Administration Services, 3) Phase 2 Clearing Plans, and 4) Phase 1 As-Built Plans.
Task 1 includes: Berckmans Road Replacement Hydraulic & Hydrology Study, Conditional
Letter of Map Revision (CLOMR) and Letter of Map Revision (LOMR), FEMA coordination
Subtotal: $53,430
Task 2 includes: Reviewing shop drawings, reviewing and responding to RFIs related to the
construction plans, site investigations, field engineering, attending pre-construction meeting and
monthly coordination meetings throughout the entire construction duration.
Subtotal: $40,880
Task 3 includes: Phase 2 clearing plans, for use by The City of Augusta and their on-call
contractor. This set of drawings is intended to expedite utility relocations, reducing the schedule
for the upcoming Phase 2 construction.
Subtotal: $6,640
Task 4 includes: Coordinate with utility owners to provide complete as-built plans for Phase 1.
Detailed, color-coded as-built plans to be provided to the City of Augusta Engineering and
Utilities Department.
Subtotal: $7,590
This yields a total amount of $108,540.
A detailed breakdown of hours is attached for reference. If approved, this supplemental
agreement would reference Augusta Richmond County Project Number 328-041110-211828701.
If you have any questions or need any additional material or information, please do not
hesitate to contact me at 706.833.4671 or SkinnerK@pondco.com.
Sincerely,
Pond & Company
Kevin Skinner, PE
Principal | Branch Manager
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#371-041110-T14041211. This request is for Supplemental
Agreement Number Five to Pond and Company in the amount of $108,540 for the
TIA project Berckmans Road Widening & Realignment, Phase I. Funding is available
in the TIA project funds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Berckman Rd Realignment SPLOST VI 360,000$
Berckman Rd Over Raes Creek 790,000$
TIA Discretionary 30,320$
TIA Project Funds 11,896,933$
TIA Project Funds 108,540$
13,185,793$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
CPB#371-041110-T14041211
Berckmans Road Widening, Realignment & Bridge Replacement
(RFP 15-214)
12.27.2017
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#371-041110-T14041211
Berckmans Road Widening, Realignment & Bridge Replacement
(RFP 15-214)
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB Addition CPB
Berckmans Rd Realignment
PHASE VI ($360,000)($360,000)
Berckmans Rd Over Raes Creek ($790,000)($790,000)
TIA Discretionary ($30,320)($30,320)
TIA Project Funds ($75,910)($75,910)
TIA Project Funds Berckman Road
371-041110-T14041211 ($11,821,023) ($108,540) ($11,929,563)
TOTAL SOURCES: ($13,077,253) ($108,540) ($13,185,793)
USE OF FUNDS
ENGINEERING
328-041110-5212115-211828701 $390,320 $390,320
328-041110-5212115-211828704 $790,000 $790,000
ENGINEERING
371-041110-5212115-T14041211 $75,910 $108,540 $184,450
371-041110-5414110/T14041211 $11,821,023 $11,821,023
TOTAL USES:$13,077,253 $108,540 $13,185,793
12.27.2017
(SA02 – For changes greater than $20,000) December 2017
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Pond and Company, entered into a contract with Augusta, Georgia on February 7, 2012,
for Engineering Design Services for the Berckmans Road Widening, Realignment and Bridge Replacement
Project, File Reference No. 11-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta, Georgia are not covered by the scope of
the original contract, we desire to submit the following Supplemental Agreement to-wit:
Engineering additional services to consist of Hydrology & FEMA Permitting,
Administration Services, Phase 2 Clearing Plans and Phase 1 As-Built Plans
It is agreed that as a result of the above described modification the contract amount is increased by
$108,540 from $1,215,979.62 to a new total of 1,324,519.62
Any modifications to submittal dates shall be as identified in the attached proposal. This Agreement in
no way modifies or changes the original contract of which it becomes a part, except as specifically stated
herein.
NOW, THEREFORE, We, Pond and Company, hereby agree to said Supplemental Agreement consisting
of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a
part of the original contract to be performed under the specifications thereof, and that the original
contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement.
This _________ day of _____________, 2017.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA, GEORGIA
Honorable Hardie Davis, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): 371-041110- T14041211
Supplemental Agreement Number: 5
Purchase Order Number: 205642
Commission Meeting Agenda
1/16/2018 2:00 PM
Mayfair on Walton Deed of Dedication and Maintenance Agreement
Department:Utilities
Department:Utilities
Caption:Motion to approve a Deed of Dedication and Maintenance
Agreement, for the water and sanitary sewer systems, from Mayfair
on Walton, LLC. (Approved by Engineering Services Committee
January 9, 2018)
Background:Mayfair on Walton, LLC constructed a subdivision, off Walton Way,
named Mayfair on Walton. In the process of building said
subdivision, Mayfair constructed water and sanitary sewer pipelines
crossing the property.
Analysis:These water and sanitary sewer pipelines have passed inspection and
are ready to be accepted into the public system.
Financial Impact:None
Alternatives:Disapprove the Deed of Dedication and Maintenance Agreement.
Recommendation:Approve the Deed of Dedication and Maintenance Agreement.
Funds are Available
in the Following
Accounts:
None
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
Sprint Food Stores, Inc. Deed of Dedication and Maintenance Agreement
Department:Utilities
Department:Utilities
Caption:Motion to approve a Deed of Dedication and Maintenance
Agreement, for the water and sanitary sewer systems, from Sprint
Food Stores, Inc. (Approved by Engineering Services
Committee January 9, 2018)
Background:Sprint Food Stores, Inc. has recently constructed a new store, on
property at the corner of Gordon Highway and Barton Chapel
Road. Included in their project, Sprint laid a water pipeline and a
sanitary sewer pipeline connecting the new store, as well as two
outlying parcels, to Augusta's systems. These pipelines are to be
dedicated to Augusta
Analysis:The pipelines have been laid and have passed inspection. They
will add to the feasibility of future development, by virtue of
public water and sewer already being in place.
Financial Impact:None
Alternatives:Disapprove the Deed of Deed of Dedication and Maintenance
Agreement.
Recommendation:Approve the Deed of Dedication and Maintenance Agreement.
Funds are Available
in the Following
Accounts:
None
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
Street Light Request Bullock Avenue
Department:Traffic Engineering
Department:Traffic Engineering
Caption:Motion to approve a request for the installation of street lights on
Bullock Avenue. This is also to approve a new lighting tax
district for the 43 lots associated with the above road. Funding is
available in the Street Lighting budget account
#2760416105312310. (Approved by Engineering Services
Committee January 9, 2018)
Background:There is no upfront cost for installation. Lights will be installed
on existing poles. The Yearly cost for these lights will be
$2,283.12 which is to be paid for by the 43 lots associated with
this road in a special taxing district to appear on the 2018 tax
bill. The cost per lot to be added to the tax bill is $73.09. to cover
the cost of the lights and maintenance
Analysis:The cost proposal was received by Georgia Power on November
9, 2017 in the amount of CONTRACTOR BID 1.Georgia Power
Upfront Cost - $0.00 Yearly Cost - $2,283.12
Financial Impact:Adequate funds are available and expenditure of this amount will
leave sufficient funds for any emergencies that may arise before
the end of the year
Alternatives:1. Approve installation of new streetlights by Georgia Power and
approve the creation of a new taxing district on Bullock Avenue in
the amount of $73.09 per year for the 43 lots associated. 2). Do
not approve and disregard proposal
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
276-04-1610-5312310 Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
Street Light Request Haynes Station Section 8 (Copse Drive and Ashley Loop)
Department:Traffic Engineering
Department:Traffic Engineering
Caption:Motion to approve the installation of seventeen streetlights on
Copse Drive and Ashley Loop at a cost of $137.86 per year. This
is also to approve a new lighting tax district for the 45 lots
associated with the above roads. Funding is available in the Street
Lighting budget account #2760416105312310. (Approved by
Engineering Services Committee January 9, 2018)
Background:The upfront cost of installation to include trenching, conductor,
poles and lights is $12,000.00. The Yearly cost for these lights
will be $5,304.00 which is to be paid for by the 45 lots associated
with these road in a special taxing district to appear on the 2018
tax bill. The cost per lot to be added to the tax bill is $310.13 the
first two years and $137.86 each year thereafter to cover the cost
of the lights and maintenance.
Analysis:The cost proposal was received by Georgia Power on November
9, 2017 in the amount of: CONTRACTOR BID 1.Georgia Power
Upfront Cost - $12,000.00 Yearly Cost - $5,304.00
Financial Impact:Adequate funds are available and expenditure of this amount will
leave sufficient funds for any emergencies that may arise before
the end of the year.
Alternatives:1. Approve installation of new streetlights by Georgia Power and
approve the creation of a new taxing district on Copse Drive and
Ashley Loop in the amount of $310.13 for the first two years and
$137.86 for every year thereafter for the 45 lots associated. 2). Do
not approve and disregard proposal
Recommendation:Approve Alternative Number One.
Funds are Available Cover Memo
in the Following
Accounts:276-04-1610-5312310
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
Street Light Request Walker Hill Subdivision Phase 3(Walker Creek Road and Horsepen Branch Ct)
Department:Traffic Engineering
Department:Traffic Engineering
Caption:Motion to approve the installation of eleven street lights on
Walker Creek Road and Horsepen Branch Court at a cost of
$147.11 per year. This is also to approve a new lighting tax
district for the 27 lots associated with the above roads. Funding is
available in the Street Lighting budget account
#2760416105312310. (Approved by Engineering Services
Committee January 9, 2018)
Background:Georgia Power Company will install eleven lights on Walker
Creek Road and Horsepen Branch Court. The upfront cost of
installation to include trenching, conductor, poles and lights is
$15,750.00. The Yearly cost for these lights will be $3,432.00
which is to be paid for by the 27 lots associated with these roads
in a special taxing district to appear on the 2018 tax bill. The cost
per lot to be added to the tax bill is $355.22 the first two years and
$147.11 each year thereafter to cover the cost of the lights and
maintenance.
Analysis:The cost proposal was received by Georgia Power on November
9, 2017 in the amount of: CONTRACTOR BID 1. Georgia Power
Upfront Cost - $15,750.00 Yearly Cost - $3,432.00
Financial Impact:Adequate funds are available and expenditure of this amount will
leave sufficient funds for any emergencies that arise before the
end of the year.
Alternatives:1. Approve installation of new streetlights by Georgia Power and
approve the creation of a new taxing district on Walker Creek
Road and Horsepen Branch Court in the amount of $355.22 for
the first two years and $147.11 for every year thereafter for the 27
lots associated. 2). Do not approve and disregard proposal.
Cover Memo
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
276-04-1610-5312310
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Augusta Commission held January 2, 2018, and Special Called
meeting held January 9, 2018.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda Commission Chamber - ll2l20l8
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Jefferson, Guilfoyle, Sias,
Frantom, M. Williams, Davis, Fennoy, D. Williams, Hasan and Smith,
members of Augusta Richmond County Commission.
N"VOCATION: Apostle Curtis L. James, Pastor United House of Prayer For All People, Nellieville Road.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE I.]NITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Reverend Melvin Ivey regarding a proposed Commission Bus Tour so that Item
commissioners can make more informed decisions when it comes to moving Action:
the city forward. Rescheduled
lB Rev._Metvin Ivev.odf
tB ItemAporovalsheet.html
Motions
Motion Motion TextI ype
Rev. Ivey did not appear before the
Commission and will be
rescheduled to the next meeting.
CONSENT AGENDA
Made Seconded MotionBy By Result
(Item 1)
PETITIONS AND COMMUNICATIONS
1. Motion to approve the minutes of the regular meeting of the Augusta ltem
Commission held December 19,2017. Action:
Approved
B Resular Commission llleetins December 19 20l7.odf
IB ItemAporovalsheet.html
Motions
X:11" Motion Text Made By seconded By Motion
r YPe '.---- -r Result
Motion to
Approve i||#;"sses r0- 3:ffil}ffi.' ::[T#'r'."rH;", passes
0.
****END CONSENT AGENDA,t'' **
AUGUSTA COMMISSION
U2t20t8
AUGUSTA COMMISSION
REGULAR AGENDA
U2t20t8
(Items 2-9)
PUBLIC SERVICES
2. Motion to approve New Ownership Application: A.N. 17-42: request by Brian ltem
Brittingham for a consumption on premise Liquor, Beer & Wine License to be Action:
used in connection with Sky City located at ll57 Broad Street. District 1. Approved
Super District 9.
B sry city ,r N tz-lz.par
lB ItemAoorovalsheet.html
Motions
*l:"" Motion Text Made By seconded By Motion
r ype --- -., Result
Motion to
Approve ffi3,',::'r,sses r0- $""T#H:lrTr* fr:THjJi,'.' passes
0.
3. Motion to approve New Ownership Application: A.N 17-43: request by Joseph ltemA. Urban for a retail package Beer & Wine License to be used in connection Action:
with E Z Q Food Mart located at 2160 ML King Blvd. District 2. Super Approved
District 9.
E E_Z O Food luarr A_N l7-4J.pdf
[B ItemAoorovalsheet.html
Motions
[,oj]" Motion Text Made By seconded By MotionlYPe ''---- -r Result
Motion to
Approve ffi3,,#i,"sses r0- ;,""Xl#'i)?,ffi, fil##El,1lil,,. passes
0.
4. Motion to approve New Ownership Application: A.N. 17-45: request by Cody Item
Finch for a consumption on premise Liquor, Beer & Wine License to be used Action:
in connection with Surrey Tavern Located at 471 Highland Ave. District 7. Approved
Super District 10.
lE Surrev Tavern AN l7 {S.odf
lB ItemAnorovalsheet,html
Motions
X:j:" Morion Text Made By seconded By MotionlYPe '.---- -r Result
Motion to
Approve i[3,,1],'i,"sses r0- $:T#'d;:lr:1,,. i:[T#'r'."r?n", passes
0.
5. Motion to approve New Ownership Application: A.N. 17-46: request by Dae P. Item
Kwak for an on premise consumption Liquor & Beer License to be used in Action:
connection with Happy House located at 3008 Deans Bridge Road. There will Approved
be Sunday Sales. District 6. Super District 10.
lE Hannv House A N 17 46.ndf
lB ItemAoorovalsheet.html
Motions
Motion Motioniil;" Motion Text Made By Seconded By Resutt
Motion to
^ aDDrove. Commissioner CommissionerApprove vtotion Passes l0- Wayne Guilfoyle Mary Davis rasses
0.
6. Motion to approve New Application: A.N. 17-47: request by Margaret "Marty" Item
Elliott for an on premise consumption Liquor, Beer, & Wine License to be Action:
used in connection with SMG/Miller Theater located at 708 Broad Street. Approved
There will be Sunday Sales. District 1. Super District 9.
[E SMG Miller Theater AN 17 47.odf
lB ItemAnnrovalsheet.html
Motions
f#:"' Motion Text Made By Seconded By f"'.tii
Motion to
^ approve. Commissioner CommissionerApprove triltio, passes l0- Marion williams Andrew Jefferson Passes
0.
7. Motion to approve New Ownership Application: A.N. 17-44: request by Item
Myong H. Lee for a retail package Beer & Wine License to be used in Action:
connection with Paul's IGA Supermarket located at#2 Greene Street. District 1. Approved
Super District 9.
E Peuls IGA A N 17 44.ndf
lB ItemApprovalsheet.html
Motions
X*1" Motion Text Made By seconded By Motion'f'YPe '''--- -r Result
Motion to
Approve ffiffiH'-,sses r0- f^i,ilttrI:ffi:, iif,ffi'."ffi,", passes
0.
APPOTNTMENT(S)
8. Consider the reappointment of Mr. Rick Toole to SRS Community REUSE Item
Organization.
E Rick Toole Appt. Lefter 20l7.pdf
lE SRS-Annual Reporr-201 7.pdf
B SRSCRO Fact Sheet 20l7.pdf
lB SRS Reuse Board of Directors 2017 by Appointment.pdf
E ZOIS Aoot. Letter Rick Toole.ndf
Motion
Result
Action:
Approved
Item
Action:
Approved
lB ltemApprovelsheet.htmt
Motions
Sotion Motion Textrype Made By Seconded By
Motion to approve.
Voting No:
Approve commissioner commissioner
Marion williams. Mary Davis
Motion Passes 9-1.
ADDENDUM
9. Motion to approve going into an executive session to discuss potential litigation.
Commissioner
Grady Smith Passes
Motions
Motion
Type
Approve
Motions
Motion
Type
Motion Text
Motion to approve. Mr.
Frantom out.
Voting No:
Commissioner Wayne
Guilfoyle,
Commissioner
Sammie Sias.
Motion Passes 7-2.
Motion Text
Substitute motion to go
into executive session no
longer than ten minutes.
Made By Seconded By
Commissioner
Mary Davis
Motion
Result
PassesCommissioner
William Fennoy
Motion
ResultMade By Seconded By
Mr. M. Williams not
voting.
Voting No: Commissioner
william Fennoy' commissioner commissioner F .iApprove Commissioner Wayne :^ ' ;::;:.;:;;-- Fatls
Guilfoyle, commissioner sammie Sias Grady Smith
Ben Hasan, Commissioner
Dennis Williams.
Motion Fails 5-4.
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
10. Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
Item
Action:
Approved
Motions
Motion Motionii,o;" Motion Text Made By Seconded By Result
Motion to approve. ^Approve m;"Tf1*r, ;r:tT:'J[' ;;#Tl'#,ffi Passes
www.augustaqa.gov
CALLED MEETING COMMISSION CHAMBER
January 9,2018
Augusta Richmond County Commission convened at 11:00 a.m., Tuesday, January 9,
2018, the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. Jefferson, Guilfoyle, Sias, Frantom, M. Williams, Davis, Fennoy, D.
Williams, Hasan and Smith, members of Augusta Richmond County Commission.
The Mayor called the meeting to order.
1. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. MacKenzie: I would entertain a motion to go into an executive session to discuss
pending and potential litigation, real estate and personnel.
Mr. Sias: I so move.
Mr. D. Williams: Second.
Ms. Davis, Mr. Smith, Mr. Frantom and Mr. Fennoy out.
Motion carries 6-2.
IEXECUTTVE SESSTON]
The Mayor called the meeting back to order.
2. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. Mayor: The Chair recognizes Attorney MacKenzie for a motion.
Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit.
Mr. Fennoy: So move.
Mr. M. Williams: Second.
Ms. Davis and Mr. Jefferson out.
Motion carries 8-0.
Mr. Mayor: The Chair recognizes Attorney MacKenzie for a motion.
Mr. MacKenzie: I would entertain a motion to approve a salary of $901000 for
Anthony Taylor for a Construction Manager position as requested by the Augusta
Engineering Department.
Mr. Sias: I so move.
Mr. Smith: Second.
Mr. Mayor: I have a motion and a proper second. Voting.
Ms. Davis and Mr. Jefferson out.
Motion carries 8-0.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certifu that the above is a true and correct copy
of the minutes of the Called Meeting of the Augusta Richmond County Commission held on
January 9,2018.
Clerk of Commission
Commission Meeting Agenda
1/16/2018 2:00 PM
Z-18-07
Department:Planning and Development
Department:Planning and Development
Caption: Z-18-07 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions stated
below a petition by David Harden requesting a change of zoning
from Zone R-2 (Two-family Residential) and Zone R-1E (One-
family Residential) to Zone B-2 (General Business) to establish
a plant nursery affecting property containing approximately 2.96
acres and located at 1813 and part of 1815 Kissingbower Road.
Tax Map 057-3-137-02-0 and part of 057-3-139-01-0 DISTRICT
2 1. The only approved use of the property shall be a plant
nursery. Any change of use will require reevaluation by the
Planning Commission. 2. The site must substantially conform to
the concept plan submitted with this application dated 12-14-2017
3. Issuance of development permits shall be contingent upon
submission of plans meeting engineering, environmental, and all
other pertinent development regulations.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
Cover Memo
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/16/2018 2:00 PM
Cardinal Management New Arena Proposal
Department:
Department:
Caption:Motion to approve the Regency Mall location as the site for the new civic
center and to reject the deal for its construction with the continuation of
negotiations along with the establishment of a timeframe of 45 calendar
days for action, a committee with named participants who will continue
with the negotiations and the identification of a funding process/source.
(No recommendation from Public Services Committee January 9,
2018)
Background:The Augusta Coliseum approved this offer on Tuesday, 28 November
2017. This Augusta Commission set a deadline of 30 November 2017 for
the Coliseum Authority to act. The authority met that deadline. The
Augusta Commission now should with even great urgency to approve or
reject this offer. Our community has been on edge much to long and
should no longer be held hostage to this on going saga.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Regency Mall LLC
c/o Cardinul Management
10095 Main Road - Mattituck Plaza
Mattituck NY L1952
(63L)298-8494 - Fax (631)298-6316
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1.
2.
3.
Cardinal Management Offer
Property Gift. Cardinal will gift to the City the tract of land where the Montgomery
Wards was, which is 10.18 acres.
Easement. Cardinal will sign Cross Easement for parking as set forth hereinbelow.
Authoritv Obligations. Authority will perform the following:
a. Maintain all existing parking areas in all four parcels that constitute the Regency
Mall for a period of five years. After five years, Authority's obligations are
limited to the parking lots designated to their use (+ /- 29 acres). Maintenance
will include an initial re-asphalting and re-lamping of all parking, and providing
drainage, utilities,landscaping and all other maintenance repair or replacement
required.
b. Authority will construct an entertainment/sports arena with an occupancy of
12,000-15,000 seats and sufficient parking for the arena without use of any
parking retained by Grantor.
Cross'Easements. Cardinal and Authority would enter into a cross-easement
agreement for access and use of their respective parking areas with coliseum authority
assuming all responsibilities including but not limited to maintenance, insurance and
real estate taxes for +/- 29 acres of parking designated for its use for the useful life of
the arena.
City Obligations. The City will perform the following:
a. Grant fulltax abatement to the property Cardinal retains for 10 years;b. Confirm to the satisfaction of Cardinal's attorney Cardinal's right to develop the
remaining 860,000 square feet of the original developed property and the
additional 200,000 square feet of property approved as part of the original Mall
plan;
c. Confirm to the satisfaction of Cardinal's attorney that the zoning and parking for
the retained property will be appropriate for uses compatible with and
complimentary to an entertainment/sports arena including but not limited to
shops, restaurants, office space, hotels, and residential.
4.
Commission Meeting Agenda
1/16/2018 2:00 PM
Mr Rocky Joyner of GMEBS
Department:
Department:
Caption:Move to approve having Mr Rocky Joyner of GMEBS
report back to the Augusta Commission on January 16, 2018 with
the presentation on retirement benefits to achieve 2%
multiplier. The previous request for a survey of employees is no
longer needed and is hereby deleted from the presentation.
(Requested by Commissioner Sammie Sias)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Lena Bonner
From:
Sent:
To:
Cc:
Subject:
Ms Bonner,
Commissioner Sammie Sias
Wednesday, January 10, 20L8 3:09 PM
Lena Bonner
Janice Allen Jackson; Nancy Morawski
Re: GMEBS Retirement
Please add this this GMEBS presentation by Mr Rocky Joyner to the Commission agenda for 16 January 2018.
Thanking you in advance
Sammie L. Sias
Commissioner,
Augusta Richmond County
"Foilure is not an Option"
From: Commissioner Sammie Sias
Sent: Wednesday, December 6,2OL7 5:51 pM
To: Lena Bonner
Cc: Janice Allen Jackson; Commissioner Sean Frantom; Commissioner Dennis Williams; Commissioner Ben Hasan;
Commissioner Wayne Guilfoyle; Commissioner Sammie Sias
Subject: GMEBS Retirement
My Bonner,
Please add the following item to the Finance Committee Agenda for L2 December 2OL7. Also please add it to
the Special Call Meeting agenda lor L2 December 20L7. Thanking you in advance.
Agenda ltem: Move to approve having Mr Rocky Joyner of GMEBS report back to the Augusta Commission
on January L6,2OLB with the presentation on retirement benefits to achievehe2% multiplier. The previous
request for a survey of employees is no longer needed and is hereby deleted from the presentation.
Sammie L. Sias
Commissioner,
Augusta Richmond County
"Foilure is not on Option"
Commission Meeting Agenda
1/16/2018 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo