HomeMy WebLinkAbout2017-12-19 Meeting AgendaCommission Meeting Agenda
Commission Chamber
12/19/2017
2:00 PM
INVOCATION:Imam Jawad Rasul, Islamic Society of Augusta.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
Commissioner Certification
A. Congratulations! Commissioners Bill Fennoy and Andrew Jefferson
who have completed the necessary hours for certification under the
Georgia Municipal Association and the University of Georgia Carl
Vinson Institute of Government’s training program to earn the
designation of Certified Commissioner.
Attachments
Employee of the Month
B. Congratulations!Mr. Curtis A. Briscoe, Jr., Office of the Tax
Assessor as the December 2017 Employee of the Month.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
C. Kim Hines and Robert Sims regarding an update on Grow Harrisburg
as a model program for public health and engagement.
Attachments
D. Mr. Moses Todd, Founder I Love Augusta regarding the location for
the James Brown Arena.
Attachments
CONSENT AGENDA
(Items 1-25)
PLANNING
1. Z-17-28 – A request for concurrence with the Augusta Planning
Commission to approve with the below stated conditions a petition by
KSS Properties requesting a Special Exception to establish an Inert
Landfill in the HI (Heavy Industrial) Zone per Section 24-2 (18) of the
Comprehensive Zoning Ordinance for Augusta-Richmond County
affecting property containing approximately 150 acres and known as
1710 Dixon Airline Road. Tax Map 145-0-033-00-0 Continued from
August 2017. DISTRICT 6 1. Approval be granted for an inert landfill
only. This approval shall in no way be considered as an endorsement of
or prelude to any other operation such as a C & D facility. 2. Any
construction or demolition waste or other materials that can be leached
into the water table deposited at this location prior to the date of this
zoning action must be removed within 90 days of zoning approval for the
inert landfill; 3. The inert landfill must have approval by Georgia EPD
via the Solid Waste Management Program. The site must comply with
all Site Limitations as defined by Georgia EPD, must submit a Design
and Operations Plan, must hold a public hearing prior to the issuance of a
permit for operation, and must meet all other applicable regulations
pursuant to Georgia’s Rules for Solid Waste Management. 4. An
inspection by the City of Augusta and an inspection by the Georgia EPD
be conducted and any deficiencies found be remedied prior to the
issuance of a permit by Georgia EPD and a business license by the City
of Augusta; 5. Georgia EPD needs to be provide documentation to the
City of Augusta that they approve the use of the landfill pit in the
southern part of the property as a slurry pit. Any additional permitting as
required by Georgia EPD, or the City of Augusta, for a slurry pit be
secured prior to the issuance of a permit by Georgia EPD and a business
license by the City of Augusta. If the slurry pit cannot be properly
permitted, for whatever reason, then the slurry pit shall be removedprior
to the issuance of a permit by Georgia EPD and a business license by the
City of Augusta; 6. The inert landfill must have review and approval by
Georgia EPD via the Solid Waste Management Program. The site must
comply with all Site Limitations as defined by Georgia EPD, must
submit a Design and Operations Plan, must hold a public hearing prior to
the issuance of a permit for operation, and must meet all other applicable
regulations pursuant to Georgia’s Rules for Solid Waste Management.
7. The Development Plan for this inert landfill must comply with any
other State and Federal ordinances and regulations in effect at the time of
development.
Attachments
2. Z-17-40 – A request for concurrence with the Augusta Planning Attachments
Commission to approve with the below stated conditions petition by
Angela Bates requesting a Special Exception to establish a Family
Personal Care Home per Section 26-1-H of the Comprehensive Zoning
Ordinance for Augusta Georgia affecting property containing .57 acres
and known as 2704 Vernon Drive. Tax Map 096-1-205-000 DISTRICT
5 1. The home shall be staffed in three (3) 8-hour shifts on a 7-day, 24-
hour basis with no staff sleeping in the home. 2. A private room shall be
provided for staff to conduct business. 3. No more than four (4) clients
are permitted to reside in the home, based on the number and size of the
existing bedrooms. 4. In order to continue to maintain a local business
license, the applicant must continue to maintain a license with the State
of Georgia, proof of compliance with the minimum requirements of
Chapter 111.8-62.01 of the O.C.G.A must be provided, and the applicant
must provide updated fire department compliance for four (4) clients. All
requirements must be met within six (6) months of approval of the
Special Exception, or the Special Exception is void. 5. If wheelchair
bound persons reside in the residence all 2010 ADA Standards for
Accessible Design requirements must be met, including but not limited
to: · All doorways must be at least 3 feet wide. · At least one bathroom
that permits a wheelchair dependent person to use all bathroom facilities
unimpeded. 6. All conditions must be met prior to issuance of a local
business license. 7. If approved, a security system to insure the safety
and welfare of the residents must be installed by the property owner
before a business license shall be issued. 8. Staff will review the most
recent area crime report to determine whether the use should continue to
operate following one (1) year of the effective date of approval.
PUBLIC SERVICES
3.Motion to approve a resolution permitting the Mayor to execute Federal
Aviation Administration (FAA) Grants having expedited deadlines for
the Fiscal Year 2018 and 2019 as approved by the Augusta Aviation
Commission on November 30, 2107. (Approved by Public Services
Committee December 12, 2017)
Attachments
4.Motion to approve a resolution permitting the Mayor to execute Georgia
Department of Transportation Grants (GDOT) having expedited
deadlines for the Fiscal Year 2018 and 2019 as approved by the Augusta
Aviation Commission at their November 30, 2017 meeting. (Approved
by Public Services Committee December 12, 2017)
Attachments
5.Motion to approve an agreement with Airline Data, Inc. to provide Attachments
aviation statistical data services for the Augusta Regional Airport as
approved by the Augusta Aviation Commission on November 30,
2017. (Approved by Public Services Committee December 12, 2017)
6.Motion to approve authorization for Augusta to submit a Pre-
Application with the Georgia Natural Resources Department for 2017-
2018 Recreational Trails Program (RTP) grant. (Approved by Public
Services Committee December 12, 2017)
Attachments
7.Motion to approve the zoning restriction agreement between Augusta
Regional Airport and the City of Augusta, GA as approved by the
Augusta Aviation Commission November 30, 2017. (Approved by
Public Services Committee December 12, 2017)
Attachments
ADMINISTRATIVE SERVICES
8.Motion to approve the new compensation schedule developed by the
Archer Company as part of the Classification and Compensation Study
effective January 1, 2018 (Exhibit I); authorize the implementation plan
as outlined by the Administrator in a budget summary document dated
November 21, 2017 (Exhibit II-page 4); and, authorize the transfer of
funds from contingency in order to implement the plan. (Approved by
Administrative Services Committee December 12, 2017)
Attachments
9.Motion to approve prioritized list from the Administrator and staff
regarding the recommendations outlined within the Facility Space
Allocation Plan. (Approved by Administrative Services Committee
December 12, 2017)
Attachments
10.Motion to approve Housing and Community Development Department’s
(HCD's) contract procedural process relative to authorization of
agreements/contracts/HUD forms for the various federal programs
administered by the Department for program/calendar year 2018.
(Approved by Administrative Services Committee December 12,
2017)
Attachments
11.Motion to deny the Protest of Humdinger Equipment, LTD regarding
ITB 17-273 Landfill Compactor for the Augusta, Georgia -
Attachments
Environmental Services Department and to lift the stay of procurement
in accordance with Augusta, GA Code. (Approved by Administrative
Services Committee December 12, 2017)
PUBLIC SAFETY
12.Motion to approve a request from the Richmond County Sheriff's
Office for funding to support the Georgia Emergency Management
Agency (GEMA) Region #5 Chemical, Biological, Radiological,
Nuclear, Explosive (CBRNE) team. The amount is
$42,962.00. (Approved by Public Safety Committee December 12,
2017)
Attachments
13.Motion to accept an award in the amount of $6,000.00 from the
Department of Homeland Security for the Richmond County Sheriff's
Office Bomb K-9 Unit. The monies will assist RCSO in sustaining the
Bomb-K-9. (Approved by Public Safety Committee December 12,
2017)
Attachments
14.Motion to approve a request from the Richmond County Sheriff's Office
for authorization to use funds from the Sheriffs Surplus Sale in the
amount of ($14,749.63) to purchase equipment to enhance operations.
(Approved by Public Safety Committee December 12, 2017)
Attachments
15.Motion to approve CSRA Probation Services, Inc. as company to
provide Superior Court with probation supervision services for
misdemeanor violations in the Augusta Judicial Circuit. (Approved by
Public Safety Committee December 12, 2017)
Attachments
16.Motion to approve recommended service provider from RFP 17-262 for
the Augusta Judicial Circuit Adult Felony Drug Court program.
(Approved by Public Safety Committee December 12, 2017)
Attachments
17.Motion to approve the Administrator's recommendations of Option A to
evaluate the feasibility of renovating the Joint Law Enforcement Center
and Option B to determine a firm cost estimate to perform the work if
Option A is determined to be feasible. (Approved by Public Safety
Committee December 12, 2017)
Attachments
ENGINEERING SERVICES
18.Motion to determine that Canterbury Drive, North of Ramsgate Road, as
shown on the attached map has ceased to be used by the public to the
extent that no substantial public purpose is served by it or that its
removal from the county road system is otherwise in the best public
interest, and to receive as information the results of the public
hearing held regarding the issue of abandonment pursuant to O.C.G.A.
§32-7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to be retained
over the entire abandoned portion for existing or future utilities as
directed by Augusta Engineering Department and Augusta Utilities
Department and adopt the attached Resolution. (Approved by
Engineering Services Committee December 12, 2017)
Attachments
19.Motion to approve the One-Year Extension of the Agreement between
Augusta and Unimin Corporation for the Purchase of Landfill Gas.
(Approved by Engineering Services Committee December 12, 2017)
Attachments
20.Motion to approve the purchase of five (5) 4-inch emergency backup
pumps for the Utilities Department to be used at wastewater lift stations.
(Approved by Engineering Services Committee December 12, 2017)
Attachments
21.Motion to approve award of Construction Contract to Reeves
Construction Company in the amount of $4,653,252.00 for
Transportation Investment Act (TIA) Project, North Leg Road
Improvements Project - Phase II as requested by AED. Award is
contingent upon receipt of signed contracts and proper bonds (ITB 17-
264). (Approved by Engineering Services Committee December 12,
2017)
Attachments
22.Motion to approve awarding contract to P&H Supply Co., Inc. for Bid
Item #17-281 for Pipeline Inspection System. (Approved by
Engineering Services Committee December 12, 2017)
Attachments
23.Motion to approve Procurement of Replacement Parts for Hypochlorite
Generation Equipment. (Approved by Engineering Services
Attachments
Committee December 12, 2017)
PETITIONS AND COMMUNICATIONS
24.Motion to approve the minutes of the regular meeting of the Augusta
Commission held December 5, 2017, and Special Called
meetings held December 12, 2017.
Attachments
APPOINTMENT(S)
25.Motion to ratify the following Augusta Legislative
Delegation's appointments and reappointments:
Aishia Leverett, Augusta Port Authority; Cedric Johnson, Coliseum
Authority; Leon Maben and Clyde Lester, Historic Preservation
Commission; Riverfront Review Board Kim Terry and John Lee;
Ulmer Bridges and Ken Bonds, Personnel Board.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
12/19/2017
AUGUSTA COMMISSION
REGULAR AGENDA
12/19/2017
(Items 26-32)
PUBLIC SERVICES
26.Motion to approve GDOT Grant Contract 54, Runway 17/35 Remark
and Rehabilitation, Runway Incursion Markings, Air Carrier and GA
Apron Rehabilitation Design, Airport Drainage Master Plan, and Airport
Access Control System DesignProject No. AP018-9000-54 (245) PID-
T006596 in amount of $177,379.00.
Attachments
ADMINISTRATIVE SERVICES
27.Motion to approve the following individuals to serve on the ad-hoc
Monitoring/Oversight Committee for the Commercial and Retail
Project established with the Augusta Economic Development Authority.
Attachments
This oversight and monitoring shall include employee hiring, firing,
compensation, strategic direction, and evaluation. This committee shall
serve as the Commission's ability to directly input the needs of the
Augusta constituency. Monitoring/oversight described herein is reserved
for the Project only and is not intended to be interpreted as applying to
the Development Authority normal operations. Effective day
of appointment is January 1,2018. The term of each member shall be
three years unless reappointed, extended or removed. Delete
Commissioner Ben Hasan from consideration.
Mayor Pro Tem Mary Davis
Commissioner Sammie Sias
The Mayor shall serve an ex-officio member of this ad-hoc
committee. (No recommendation from Administrative Services
Committee December 12, 2017)
28.Motion to approve the Regency Mall location as the site for the new
civic center and to reject the deal for its construction with the
continuation of negotiations along with the establishment of a timeframe
of 45 calendar days for action, a committee with named participants who
will continue with the negotiations and the identification of a funding
process/source. (No recommendation from Administrative Services
Committee December 12, 2017)
Attachments
ENGINEERING SERVICES
29.Status report from staff regarding lights on D'Antignac Street in front of
University Hospital. (Requested by Commissioner Bill Fennoy)
Attachments
30.Presentation by Ms. Vicky Mistry regarding a new road to be constructed
in front of hotel as hotel does not have an entrance.
Attachments
APPOINTMENT(S)
31.Consider recommendations from the Department of Family and Children
Services Board to reappoint James Kendrick, Dr. Thomas Gardiner,
Dorothy Moore, Dr. Josue Sanchez and Mr. Paulwyn Boliek due to the
resignation of Ms. Kathy Schofe.
Attachments
LEGAL MEETING
Upcoming Meetings
www.augustaga.gov
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
32.Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
12/19/2017 2:00 PM
Invocation
Department:
Department:
Caption:Imam Jawad Rasul, Islamic Society of Augusta.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
12/19/2017 2:00 PM
Commissioner Certification
Department:Clerk of Commission
Department:Clerk of Commission
Caption: Congratulations! Commissioners Bill Fennoy and Andrew
Jefferson who have completed the necessary hours for
certification under the Georgia Municipal Association and the
University of Georgia Carl Vinson Institute of Government’s
training program to earn the designation of Certified
Commissioner.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
12/19/2017 2:00 PM
Employee of the Month
Department:
Department:
Caption: Congratulations!Mr. Curtis A. Briscoe, Jr., Office of the Tax
Assessor as the December 2017 Employee of the Month.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
12/19/2017 2:00 PM
Grow Harrisburg
Department:
Department:
Caption: Kim Hines and Robert Sims regarding an update on Grow
Harrisburg as a model program for public health and
engagement.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQTIEST tr'ORM
Commission/Committee: (Please check one)
i Commission
Public Services Committee
Administrative Services Committee
Engineering ftrvices Com miff ee
Financrc Committee
Public Safety Committee
Contact Information for IndividuaUPrescnter Making the Request:
Name: K, *-, *'lt'nes * A t,beq=l S ,rn s
Address: i 3Of f,r lo.k,.i Fdpr Dv,;< , Arr-,q ur-tnq (iA 30 ?C, /
TelephoneNumber: :1ul.r )Etr:'7!':i5 '
Caption/Topic of
i*lnV
FaxNumber:
E-Mail Address:
Discussion to be placed on the Agenda:
Please send tbis request form to the following address:
Ms. Lena J. Bonner Telephone Number: 7106'821'1820
Clerk of Commission Fax Number: 706-821-1&38
Room 806 Municipal Building E-Mril Address: lbonner@augustaga.gov
530 Greene Street
Augusta, GA 30911
Requests may be faxed, e-mailed or delivered in person and must be received in the
Clerk's Office no later than 5:00 p.m. on the Wednesday preceding the Commission or
Committee meeting of the following week. A five-minute time limit will be allowed for
presentations.
Commission meetings are held on the first and third Tuesdays of each month at 2:00 p.m.
Committee meetings are held on the second and last Mondays of each month from 12:30
to 3:30 p.m.
Commission Meeting Agenda
12/19/2017 2:00 PM
Mr.Moses Todd James Brown Arena
Department:
Department:
Caption: Mr. Moses Todd, Founder I Love Augusta regarding the
location for the James Brown Arena.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Lena Bonner
From:
Sent:
To:
Subject:
moses todd < iloveaug93@gmail.com>
Tuesday, December 12,20L7 7:20 PM
Lena Bonner
Delegation to speak on James Brown Arena at Regency Mall.
Please add Moses Todd founder of I love Augusta to your next regular meeting agenda to address location for
the James Brown Arena.
Commission Meeting Agenda
12/19/2017 2:00 PM
Z-17-28
Department:Planning Commission
Department:Planning Commission
Caption:Z-17-28 – A request for concurrence with the Augusta Planning
Commission to approve with the below stated conditions a
petition by KSS Properties requesting a Special Exception to
establish an Inert Landfill in the HI (Heavy Industrial) Zone per
Section 24-2 (18) of the Comprehensive Zoning Ordinance for
Augusta-Richmond County affecting property containing
approximately 150 acres and known as 1710 Dixon Airline Road.
Tax Map 145-0-033-00-0 Continued from August 2017.
DISTRICT 6 1. Approval be granted for an inert landfill only.
This approval shall in no way be considered as an endorsement of
or prelude to any other operation such as a C & D facility. 2. Any
construction or demolition waste or other materials that can be
leached into the water table deposited at this location prior to the
date of this zoning action must be removed within 90 days of
zoning approval for the inert landfill; 3. The inert landfill must
have approval by Georgia EPD via the Solid Waste Management
Program. The site must comply with all Site Limitations as
defined by Georgia EPD, must submit a Design and Operations
Plan, must hold a public hearing prior to the issuance of a permit
for operation, and must meet all other applicable regulations
pursuant to Georgia’s Rules for Solid Waste Management. 4. An
inspection by the City of Augusta and an inspection by the
Georgia EPD be conducted and any deficiencies found be
remedied prior to the issuance of a permit by Georgia EPD and a
business license by the City of Augusta; 5. Georgia EPD needs to
be provide documentation to the City of Augusta that they
approve the use of the landfill pit in the southern part of the
property as a slurry pit. Any additional permitting as required by
Georgia EPD, or the City of Augusta, for a slurry pit be secured
prior to the issuance of a permit by Georgia EPD and a business
license by the City of Augusta. If the slurry pit cannot be properly
permitted, for whatever reason, then the slurry pit shall be
removedprior to the issuance of a permit by Georgia EPD and a
business license by the City of Augusta; 6. The inert landfill must
have review and approval by Georgia EPD via the Solid Waste
Cover Memo
Management Program. The site must comply with all Site
Limitations as defined by Georgia EPD, must submit a Design and
Operations Plan, must hold a public hearing prior to the issuance
of a permit for operation, and must meet all other applicable
regulations pursuant to Georgia’s Rules for Solid Waste
Management. 7. The Development Plan for this inert landfill must
comply with any other State and Federal ordinances and
regulations in effect at the time of development.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
12/19/2017 2:00 PM
Z-17-40
Department:Planning Commission
Department:Planning Commission
Caption: Z-17-40 – A request for concurrence with the Augusta Planning
Commission to approve with the below stated conditions petition
by Angela Bates requesting a Special Exception to establish a
Family Personal Care Home per Section 26-1-H of the
Comprehensive Zoning Ordinance for Augusta Georgia affecting
property containing .57 acres and known as 2704 Vernon Drive.
Tax Map 096-1-205-000 DISTRICT 5 1. The home shall be
staffed in three (3) 8-hour shifts on a 7-day, 24-hour basis with no
staff sleeping in the home. 2. A private room shall be provided
for staff to conduct business. 3. No more than four (4) clients are
permitted to reside in the home, based on the number and size of
the existing bedrooms. 4. In order to continue to maintain a local
business license, the applicant must continue to maintain a license
with the State of Georgia, proof of compliance with the minimum
requirements of Chapter 111.8-62.01 of the O.C.G.A must be
provided, and the applicant must provide updated fire department
compliance for four (4) clients. All requirements must be met
within six (6) months of approval of the Special Exception, or the
Special Exception is void. 5. If wheelchair bound persons reside
in the residence all 2010 ADA Standards for Accessible Design
requirements must be met, including but not limited to: · All
doorways must be at least 3 feet wide. · At least one bathroom
that permits a wheelchair dependent person to use all bathroom
facilities unimpeded. 6. All conditions must be met prior to
issuance of a local business license. 7. If approved, a security
system to insure the safety and welfare of the residents must be
installed by the property owner before a business license shall be
issued. 8. Staff will review the most recent area crime report to
determine whether the use should continue to operate following
one (1) year of the effective date of approval.
Background:
Analysis:Cover Memo
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
12/19/2017 2:00 PM
A RESOLUTION PERMITTING THE MAYOR TO EXECUTE FAA GRANTS HAVING EXPEDITED
DEADLINES FOR THE FISCAL YEAR 2018 AND 2019
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve a resolution permitting the Mayor to execute
Federal Aviation Administration (FAA) Grants having expedited
deadlines for the Fiscal Year 2018 and 2019 as approved by the
Augusta Aviation Commission on November 30, 2107.
(Approved by Public Services Committee December 12, 2017)
Background:In 2016, the Aviation Commission requested and achieved
approval of the County Commission to allow the Mayor to
execute expedited FAA grants for the 2016/2017 Fiscal year.
Attached is a draft resolution seeking approval by the County
Commission to provide the same authority to the Mayor to
execute grant offers having expedited deadlines from the Federal
Aviation Administration (FAA). The authority for fiscal year 2018
and 2019 is in an amount not to exceed twenty million dollars
($20,000,000.00). Please note that the FAA is already in their
Fiscal Year 2018 as of September 1, 2017.
Analysis:Oft times grants are received from the FAA that need to be
expedited within such a short period of time, their is no time to
run them through the process. The grants will still be run through
the process, but this ensures the Airport will not lose the monies
due to the sometimes lengthy process of the system.
Financial Impact:Not to exceed $20,000,000. (90% FAA and 5% GDOT)
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following N/A Cover Memo
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
STATE OF GEORGIA
AUGUSTA-RICHMOND COUNTY
RESOLUTION NO. -______
A RESOLUTION BY THE AUGUSTA-RICHMOND COUNTY COMMISSION
TO PERMIT THE MAYOR TO EXECUTE GRANTS HAVING EXPEDITED
DEADLINES OFFERED BY THE FEDERAL AVIATION
ADMINISTRATION (FAA) FOR DURING THE FAA’S 2018 FISCAL YEAR
IN AN AMOUNT NOT TO EXCEED TWENTY MILLION DOLLARS
($20,000,000) FOR 2018 AND DURING THE FAA’S 2019 FISCAL YEAR IN
AN AMOUNT NOT TO EXCEED TWENTY MILLION DOLLARS
($20,000,000); TO PROVIDE FOR AN EFFECTIVE DATE AND FOR OTHER
PURPOSES.
WHEREAS, the Augusta Aviation Commission is charged with the operation and
maintenance of the Augusta Regional Airport at Bush Field; and
WHEREAS, the Federal Aviation Administration (FAA) occasionally offers grants
with compressed or expedited deadlines for execution by the Aviation Commission and
the County Commission requiring Special called meetings; and
WHEREAS, in an effort to ensure the prompt acceptance of the grants offered during
the FAA’s 2018 and 2019 Fiscal years, the Aviation Commission has requested that the
Augusta Commission authorize the Mayor with the authority to execute FAA Grants
having expedited deadlines in an amount up to twenty million dollars ($20,000,000) for
fiscal year 2018 and in an amount not to exceed twenty million dollars ($20,000,000) for
fiscal year 2019; and
WHEREAS, the Augusta Commission believes it to be in its best interest to permit
the Mayor to execute FAA Grants having expedited deadlines.
NOW THEREFORE LET IT BE RESOLVED AS FOLLOWS:
Section 1. The Commission hereby approves the authority of the Mayor to
execute FAA Grants having expedited deadlines in an amount not to exceed
$20,000,000 for the 2018 and in an amount not to exceed $20,000,000 for the 2019
fiscal year.
Section 2. All such grants will be brought back to the Commission to be
approved and spread upon its minutes at the next regularly scheduled Commission
meeting.
Section 3. Severability. If any section, sentence, clause or phrase of this
Resolution is for any reason held to be invalid or unconstitutional by a decision of
any court of competent jurisdiction, such decision shall not affect the validity of the
remaining portions of this Resolution, and such remainder shall remain in full force
and effect.
Section 4. Effective Date. This Resolution shall be in full force and effect
immediately upon and after its final passage.
SO RESOLVED this ______ day of ___________________, 2017.
COUNTY:
Approved:
Hardie Davis, Jr., Mayor
Attest:
Clerk of Commission
Clerk (Seal)
Approved as to form:
County Attorney
Commission Meeting Agenda
12/19/2017 2:00 PM
A RESOLUTION PERMITTING THE MAYOR TO EXECUTE GDOT GRANTS HAVING
EXPEDITED DEADLINES FOR THE FISCAL YEAR 2018 AND 2019
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve a resolution permitting the Mayor to execute
Georgia Department of Transportation Grants (GDOT) having
expedited deadlines for the Fiscal Year 2018 and 2019 as
approved by the Augusta Aviation Commission at their November
30, 2017 meeting. (Approved by Public Services Committee
December 12, 2017)
Background:In 2016, the Aviation Commission requested and achieved
approval of the County Commission to allow the Mayor to
execute expedited GDOT grants for the 2016/2017 Fiscal year.
Attached is a draft resolution seeking approval by the County
Commission to provide the same authority to the Mayor to
execute grant offers having expedited deadlines from the Georgia
Department of Transportation (GDOT). The authority for fiscal
year 2018 and 2019 is in an amount not to exceed twenty million
dollars ($20,000,000.00). Please note that the GDOT is already
in their Fiscal Year 2018 as of July 1, 2017.
Analysis:Oft times grants are received from the FAA that need to be
expedited within such a short period of time, their is no time to
run them through the process. The grants will still be run through
the process, but this ensures the Airport will not lose the monies
due to the sometimes lengthy process of the system.
Financial Impact:Not to exceed $20,000,000.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available Cover Memo
in the Following
Accounts:N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
STATE OF GEORGIA
AUGUSTA-RICHMOND COUNTY
RESOLUTION NO. -______
A RESOLUTION BY THE AUGUSTA-RICHMOND COUNTY COMMISSION
TO PERMIT THE MAYOR TO EXECUTE GRANTS HAVING EXPEDITED
DEADLINES OFFERED BY THE GEORGIA DEPARTMENT OF
TRANSPORTATION (GDOT) DURING THE GDOT’S 2018 FISCAL YEAR IN
AN AMOUNT NOT TO EXCEED TWENTY MILLION DOLLARS
($20,000,000) FOR 2018 AND DURING THE GDOT’S 2019 FISCAL YEAR IN
AN AMOUNT NOT TO EXCEED TWENTY MILLION DOLLARS
($20,000,000); TO PROVIDE FOR AN EFFECTIVE DATE AND FOR OTHER
PURPOSES.
WHEREAS, the Augusta Aviation Commission is charged with the operation and
maintenance of the Augusta Regional Airport at Bush Field; and
WHEREAS, the Georgia Department of Transportation (GDOT) occasionally offers
grants with compressed or expedited deadlines for execution by the Aviation Commission
and the County Commission requiring Special called meetings; and
WHEREAS, in an effort to ensure the prompt acceptance of the grants offered during
the GDOT’s 2018 and 2019 Fiscal years, the Aviation Commission has requested that the
Augusta Commission authorize the Mayor with the authority to execute FAA Grants
having expedited deadlines in an amount up to twenty million dollars ($20,000,000) for
fiscal year 2018 and in an amount not to exceed twenty million dollars ($20,000,000) for
fiscal year 2019; and
WHEREAS, the Augusta Commission believes it to be in its best interest to permit
the Mayor to execute FAA Grants having expedited deadlines.
NOW THEREFORE LET IT BE RESOLVED AS FOLLOWS:
Section 1. The Commission hereby approves the authority of the Mayor to
execute GDOT Grants having expedited deadlines in an amount not to exceed
$20,000,000 for the 2018 and in an amount not to exceed $20,000,000 for the 2019
fiscal year.
Section 2. All such grants will be brought back to the Commission to be
approved and spread upon its minutes at the next regularly scheduled Commission
meeting.
Section 3. Severability. If any section, sentence, clause or phrase of this
Resolution is for any reason held to be invalid or unconstitutional by a decision of
any court of competent jurisdiction, such decision shall not affect the validity of the
remaining portions of this Resolution, and such remainder shall remain in full force
and effect.
Section 4. Effective Date. This Resolution shall be in full force and effect
immediately upon and after its final passage.
SO RESOLVED this ______ day of ___________________, 2017.
COUNTY:
Approved:
Hardie Davis, Jr., Mayor
Attest:
Clerk of Commission
Clerk (Seal)
Approved as to form:
County Attorney
Commission Meeting Agenda
12/19/2017 2:00 PM
AVIATION STATISTICAL DATA SERVICES AGREEMENT
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve an agreement with Airline Data, Inc. to
provide aviation statistical data services for the Augusta Regional
Airport as approved by the Augusta Aviation Commission on
November 30, 2017. (Approved by Public Services Committee
December 12, 2017)
Background:The Airport Marketing Department is responsible for attracting
new air service for the community. Staff needs access to data,
which will allow the preparation of statistical reports relative to
activity at the Airport and comparison to peer airports around the
country. Airport staff uses this information to develop
presentations to air carriers in the pursuit of new air service.
Analysis:Staff reviewed the quotes and the product offerings and selected
Airline Data, Inc. as the best fit to provide the aviation statistical
data services for the Airport. The data service product has an
annual cost of $9,750. The cost was included in the 2018 budget.
The agreement term is for one (1) year with two (2) one-year
options for renewal.
Financial Impact:An annual cost of $9,750.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
Airport funds.
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
AIRLINE DATA INC. AGREEMENT Page 1 of 16
AIRLINE DATA INC
TERMS AND CONDITIONS AGREEMENT
Agreement No. 20171116
I. AGREEMENT. Airline Data Inc., shall lease Augusta Georgia on behalf of the Augusta Aviation
Commission (Customer) its proprietary information, databases, reports, maps, charts, graphs, tools,
software, documentation, and other materials, consisting of online access (collectively referred to as
the “Database” and/or “Software”) for a term outlined herein. This Agreement is to provide on-line
Aviation Statistical Data Services which will allow the Customer to prepare statistical reports relative to
Airport activity. The data will be used to compare the success of specific air services at competing
airports, to reflect the current state of Customer’s air service and to develop presentations to carriers
in the pursuit of new and/or improved air service.
II. TERM. The term of this Agreement shall begin on the ____day of ______________, 2017 and shall
continue for the period set forth herein, unless earlier terminated as set forth below (the “Initial Term”).
Thereafter, Customer will have the option to renew this Agreement for up to two (2) additional one (1)
year periods unless another renewal term is set forth in Exhibit B, in which case that term will apply
(each, a “Renewal Term”), unless either party provides the other party with written notice of its intent
not to renew at least sixty (60) days prior to the end of the then-current term. The Agreement shall
terminate absolutely and without further obligation on the part of the Customer at the close of the
calendar or fiscal year in which it was executed and at the close of each succeeding calendar or fiscal
year for which it may be renewed automatically as provided in O.C.G.A. § 36-60-13. Collectively, the
Initial Term and the Renewal Terms shall be referred to in this Agreement as the “Term.”
III. TERMS AND CONDITIONS. The terms of this Agreement shall apply to each Customer and covers
all System(s) and Services provided to Customer by Airline Data Inc. hereunder.
IV. ANNUAL COSTS AND PAYMENT. The Customer must pay on the 1st day of the month for
subscription for that month at the costs set forth on Exhibit B. All invoices will be invoiced and payment
will be made in United States Dollars (USD).
V. TAXES. The prices set forth herein may not include applicable sales, use, excise, or similar taxes.
The invoice will indicate such taxes, if any, and the Customer will be responsible therefor.
VI. UPDATES/CHANGES IN DATABASE. Airline Data Inc reserves the right to make changes in the
information included in the Database or in the format of the Database or in the Software. Airline Data
Inc. will provide a minimum of thirty (30) days written notice to Customer regarding the removal of any
product features or the removal of any data from the system. Customer reserves the right to terminate
this Agreement if the data and services contemplated by this Agreement will not be provided as a result
of such changes made by Airline Data Inc. If Airline Data Inc. determines not to continue publishing
the Database as a result of reductions in available data or for any other reason, Airline Data Inc. may
terminate this Agreement and shall refund to the Customer a pro rata portion of the price.
VII. USE RESTRICTIONS. The Database and Software may be used only in the operation of the
Customer’s or its affiliate’s business which may include providing reports, data extracts and/or analysis
derived from the database to third parties as long as:
(i) The data extracted does not constitute the entirety or the majority of the data in the database for any
time period requested.
(ii) Any third party reviewing the reports, data extracts and/or analysis has a direct business relationship
with the Customer excluding any known competitors to the Database.
(iii) For any Customer that is classified as a “Consultant”, use of the Database to provide any
repeating/repetitive monthly, quarterly or yearly reports directly to their client is not permitted. This
includes, as an example, bulk reports or reports delivered without any accompanying aviation
consulting agreement. Reports are permitting though where an aviation consulting agreement delivers
analysis for airline headquarters visits, aviation conferences, SCASD grants and other activities that
specifically relate to building an aviation business case.
AIRLINE DATA INC. AGREEMENT Page 2 of 16
(iv) The report, data extract and/or analysis is not utilized to directly feed or source any other external
software, database or other delivery media where the Customer may then sell access to that external
software, database or media.
(v) The data extract and/or analysis is not utilized to directly feed or source any other Customer-internal
software or database where the Customer and their own internal employees or related associates may
then access that internal software or database to perform additional analysis. If this occurs, the internal
employees must also have a user ID to the Database and Software.
If Customer wishes to provide a report, data extract and/or analysis to feed any other external or internal
software or database as noted above, then an associated Appendix to this Agreement entitled “Agreed
Modifications to the Use Restrictions Clause” will be required.
The Database and Software may not be made available for any other use by any loan, rental, service
bureau, external timesharing or similar arrangement or otherwise.
Except as expressly authorized in this Agreement, Customer:
(i) Will use best efforts to ensure that neither the Database nor Software are displayed outside of the
Customer Site or distributed in any way to any third party. This includes any related documents such
as Help Files, Release Notes, etc.
(ii) Will take all reasonable steps to protect the Database from unauthorized access or use.
(iii) Will use best efforts to prevent third parties from obtaining Passwords.
(iv) Will immediately inform Airline Data Inc of any actual or potential unauthorized access to a
Password or to the Database.
Airline Data Inc reserves all rights expressly granted in this Agreement. Failure to comply with these
Use Restrictions may result in termination of the Customer’s Agreement .
Any acceptable modification to these Use Restrictions must be documented in an associated Appendix
to this Agreement entitled “Agreed Modifications to the Use Restrictions Clause”.
VIII. IDENTIFICATION OF USE. Customer agrees that in any presentation of data and/or analysis
(including reports, maps, charts, graphs), whether it is in Microsoft PowerPoint, Excel, Word or any
other publishable material include media publications, where the Database was utilized to provide any
part of the analysis, that Airline Data Inc will be provided as a source of the data in a footnote or other
applicable reference. Approved footnotes include “Source: The Hub by Airline Data Inc” or “Source:
Airline Data Inc”. Airline Data Inc reserves the right to request copies of any available publishable
material not covered under a confidentiality agreement to ensure the references are being credited.
IX. PROPRIETARY RIGHTS IN THE DATABASE. The Customer acknowledges that the Database and
Software are proprietary to Airline Data Inc and is subject to legal protection as a trade secret and under
copyright laws. The Database shall remain the exclusive property of Airline Data Inc, and the Customer
shall have no right therein other than as set forth herein. The Database and the format of the
information contained therein may not be duplicated, transferred, sold or in any manner commercially
exploited by the Customer. The Customer agrees to take the same security measures to prevent the
unauthorized duplication, distribution or use of the Database or any part thereof as the Customer takes
with its own proprietary property.
X. PROPRIETARY RIGHTS IN THE SOFTWARE. The Customer acknowledges that the search and
retrieval Software provided by Airline Data Inc pursuant hereto comprises valuable and confidential
information which is proprietary to Airline Data Inc, and which is subject to legal protection as a trade
secret and under the copyright laws. The Customer further acknowledges that the Software shall
remain the exclusive property of Airline Data Inc and that the Customer shall have no rights therein
other than as set forth herein.
AIRLINE DATA INC. AGREEMENT Page 3 of 16
XI. NO WARRANTIES. Airline Data Inc cannot and does not warrant that the Customer’s use of the
Database or the Software will be uninterrupted or error-free, or that the results obtained will be
successful or will satisfy the Customer’s requirements. Airline Data Inc makes no warranty as to the
accuracy or completeness of the database supplied by it or the results to be obtained from using the
information contained in the database. EXCEPT AS EXPRESSLY PROVIDED HEREIN, AIRLINE
DATA INC MAKES NO REPRESENTATIONS OR WARRANTIES WHATSOEVER WITH RESPECT
TO THE DATABASE OR THE SOFTWARE AND IN PARTICULAR AIRLINE DATA INC DISCLAIMS
ALL REPRESENTATIONS OR WARRANTIES, INCLUDING WITHOUT LIMITATION, ALL
WARRANTIES AS TO MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OF ANY
ITEM PROVIDED HEREUNDER OR ANY INFORMATION CONTAINED THEREON.
XII. LIMITATION OF LIABILITY. Airline Data Inc shall not be responsible for any loss or damage caused
to any person as a result of the use of the Database or the Software. AIRLINE DATA INC’ LIABILITY,
IF ANY, SHALL BE LIMITED TO THE PRICE PAID BY THE CUSTOMER AND IN NO EVENT SHALL
AIRLINE DATA INC BE LIABLE FOR ANY INCIDENTAL, CONSEQUENTIAL, SPECIAL OR OTHER
DAMAGES INCLUDING DAMAGES ARISING FROM LOSS OF PROFITS, GOODWILL OR USE.
XIII. TERMINATION. Upon termination of the Agreement , access to the database will be terminated. For
Customers that utilize the “Superset” product, or any product where Airline Data Inc provides a direct
data feed to the client, or for any data that may have been loaded into another database or storage
technology, all data feeds will be deleted from the Customers source systems (including databases, file
servers, internet cloud services and backup services). Airline Data Inc reserves the right to perform an
inspection of the Customer’s source systems to ensure all data has been deleted. Any data analysis
created in files such as Word, PowerPoint, Excel, etc., during the life of the Agreement do not have to
be deleted unless those files are in violation of any portion of this Agreement .
(i)Termination by Customer. This Agreement shall be subject to termination by the Customer at any
time in the opinion of the Customer Airline Data Inc., fails to carry out the Agreement provisions of any
one or more of the following events:
a. The default by Airline Data Inc. in the performance of any of the terms, covenants or
conditions of the Agreement, and/or the failure of Airline Data Inc. to remedy, or undertake
to remedy the deficiency to its reasonable satisfaction. The Customer shall provide the
Airline Data Inc., with notice of any conditions which violate or endanger the performance
of the Agreement. If after such notice the Airline Data, Inc., fails to remedy such conditions
within fifteen (15) days to the satisfaction of the Customer, the Airport may exercise its
option in writing to terminate the Agreement and order the Airline Data, Inc., to stop
providing services immediately.
b. If Airline Data, Inc., files a voluntary petition in bankruptcy, including a reorganization
plan, makes a general or other assignment for the benefit of creditors, is adjudicated as
bankrupt or if a receiver is appointed for the benefit of creditors, is adjudicated as bankrupt
or if a receiver is appointed for the property or affairs of Airline Data, Inc. and such
receivership is not vacated within thirty (30) days after the appointment of such receiver.
c. Airline Data, Inc.’s failure to provide services according to the specifications contained
herein.
d. Airline Data, Inc.’s failure to keep, perform, or observe any other term or condition of this
Agreement.
e. Airline Data, Inc.’s performance of the Agreement is unreasonably delayed.
f. The Airport reserves the right to terminate this Agreement if the services provided under
this Agreement do not meet or exceed existing industry standards. The Airport
determination as to the quality of services.
AIRLINE DATA INC. AGREEMENT Page 4 of 16
(ii)Termination for Convenience. The Airport may terminate this Agreement in whole or in part at any
time by providing written notice to Airline Data, Inc. Such action may be without cause and without
prejudice to any other right or remedy of Airport.
(iii) The Airport will not pay Airline Data, Inc., for loss of anticipated profits or revenue or other economic
loss arising out of or resulting from the Airport’s termination action. The rights and remedies this clause
provides are in addition to any other rights and remedies provided by law or under this Agreement.
XIV. INDEMNIFICATION AND HOLD HARMLESS. Airline Data, Inc. agrees to indemnify and hold
harmless the Augusta Aviation Commission, Augusta, GA and their members, officers, elected and
appointed officials, agents, servants, employees and successors in office, as set forth in the Augusta-
Richmond County Code, and particularly Article 1, Chapter 3, Division 1, Section 1-3-8.5, Indemnity
and Insurance, as the same may be amended from time to time, and described herein, from any and
all claims including reasonable attorney's fees and expenses of litigation incurred by the Augusta GA
and the Augusta Aviation Commission, in connection therewith related to or arising out of any damage
or injury to property or persons, occurring or allegedly occurring in, on or about Airport property which
are in any way related to or arising out of any failure of Airline Data, Inc., to perform its obligations
hereunder. Airline Data, Inc., further agrees that the foregoing Agreement to indemnify and hold
harmless applies to any claims for damage or injury to any individuals employed or retained by Airline
Data, Inc., in connection with any changes, additions, alterations, modifications and/or improvements
made to the premises, and hereby releases the Augusta, GA and the Augusta Aviation Commission,
from liability in connection with any such claims. In the event of a conflict between the provisions of the
Augusta-Richmond County Code and this Agreement, the broader requirement shall govern.
XV. CONTINGENCIES. Airline Data Inc shall not be responsible for any delay or failure in performance
resulting from acts beyond its control.
XVI. CHANGES AND WAIVERS. No waiver, alteration, or modification of any of the provisions hereof and
no additional terms or conditions not contained herein shall be binding unless in writing and signed by an
officer of Airline Data Inc. No course of conduct nor any delay of Airline Data Inc in exercising any right
hereunder shall waive any rights of Airline Data Inc or modify this Agreement. Any provision of the
Customer’s order or standard purchase form which is inconsistent with or in addition to the provisions
hereof shall not be applicable or binding on Airline Data Inc if it timely objects thereto. The provisions
hereof shall constitute the entire Agreement between the parties.
XVII. ACCEPTANCE; CANCELLATION. All orders are subject to acceptance by Airline Data Inc. Airline
Data Inc reserves the right to refuse to accept any order and to revoke or alter any terms hereof prior to
acceptance. Customer reserves the right to inspect, accept or reject all products or services of Airline
Data Inc. Airline Data Inc reserves the right to immediately cancel any active Order Form(s), as well as
these Terms and Conditions at the convenience of Airline Data Inc.
XVIII. GOVERNING LAW. Any question concerning the validity, construction or performance of this
Agreement shall be governed by the laws of the State of Georgia.
XIX ASSIGNMENT. Neither party shall transfer or assign this Agreement or any component thereof, to any
other person or entity, whether by operation of law or otherwise, without the prior written consent of the
non-assigning party. Any such attempted assignment shall be void and of no effect.
XX. BEST EFFORTS. Airline Data Inc. shall use its best efforts and shall proceed in good faith to perform and
comply with its agreements and obligations under this Agreement, including correcting errors in the
database or software so that they perform in accordance with their specifications. Anything herein to the
contrary notwithstanding, the provisions of paragraph XII (Limitation of Liability) shall not apply to any
damages resulting or arising from any acts or omissions of Airline Data Inc in failing to exercise its best
efforts or proceed in good faith to perform or comply with Airline Data Inc’ obligations under this Agreement.
AIRLINE DATA INC. AGREEMENT Page 5 of 16
SIGNATURES. The signatures below are representatives of Airline Data Inc. and the Customer, both of
which have the authority to represent and bind each to the terms of this Agreement.
Airline Data Inc.
Augusta Aviation Commission
By:
By:
Name: Jeff Pelletier Name:George R. Sasser
Title: Managing Director Title: Chairman
Augusta, Georgia
___________________
Hardie Davis, Jr. Mayor
Attest:
____________________
Clerk
AIRLINE DATA INC. AGREEMENT Page 6 of 16
EXHIBIT A
SCOPE OF SERVICES
AIRLINE DATA INC. AGREEMENT Page 7 of 16
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AIRLINE DATA INC. AGREEMENT Page 16 of 16
EXHIBIT B
COSTS
AIRLINE DATA INC
PROPOSAL SUBMITTED IN RESPONSE TO REQUEST FOR
SUPPLIER OF ONLINE QUALITY AVIATION STATISTICAL
DATA SOFTWARE
Airline Data Inc, Inc 10/26/2017
PROPOSAL SUBMITTED IN RESPONSE TO REQUEST OF SUPPLIER FOR ON-LINE QUALITY
AVIATION STATISTICAL DATA SOFTWARE
Page i
Table of Contents
1 History and Qualifications .................................................................................. 1
2 Response to the Scope of Services ................................................................... 2
3 Make Available an Online Aviation Statistical Data Software .......................... 2
3.1 Schedules ............................................................................................................................ 2
3.2 Department of Transportation (DOT)/BTS Data .................................................................. 3
3.3 Mapping & GUI (Graphing) Functions ................................................................................. 6
3.4 Reference Tables, Auto-Search and Code Lookup ............................................................. 7
4 Training & Support .............................................................................................. 7
5 Access .................................................................................................................. 8
6 Data ....................................................................................................................... 8
7 Tools ..................................................................................................................... 8
Quick Reports ................................................................................................................................. 10
Metric Templates ............................................................................................................................ 10
8 In Conclusion ..................................................................................................... 10
9 Pricing for The HUB ........................................................................................... 10
Airline Data Inc 10/26/2017
Proposal Submitted in Response to Augusta Aviation Commission’s Page 1
Request for On-Line Aviation Statistical Data Software
1 History and Qualifications
Airline Data Inc, formerly Data Base Products, sincerely appreciates the opportunity to submit a proposal in
response to Augusta Aviation Commission’s (AGS) need for aviation data. Airline Data Inc has been in the
business of providing quality data to the airline community for over 30 years and we are considered to be
the “Gold Standard” for supplying quality U.S. commercial airline data. Clients agree that the proprietary
reconciliation process used by Airline Data Inc instills a high level of confidence not found in raw data or
data provided by other vendors. We have been selling quality data, not consulting services, three times as
long as the nearest competitor.
When our founder, Earl Doolin, started the company, it was in response to a need that the Boeing Company
asked him to address. In response to this need, Airline Data Inc was on the cutting edge, delivering access
software to the airline community on CD ROMs. After a few years, the company saw that DVDs were able
to contain vastly more data, even providing the customers with free DVD players.
In 2005, we recognized a desire for the data to be even more portable to customers who were on the road
or who worked from home and did not always have access to their disks. As a result, Airline Data Inc started
development of an online portal where customers could access the data from any computer with internet
access. The current version of our products are the third generation of the software. Our data and software
resides in the cloud on Amazon servers. The system is extremely reliable and has great processing speed.
Our users are only limited by the speed of their own systems.
In 2017, the company was renamed Airline Data Inc to more clearly communicate what we offer and where
our specialty lies. Airline Data Inc builds upon our legacy and continues to be the most convenient source
of airline data with valuable tools that render the most accurate and cost-effective data available.
We’re proud to remain firmly established as the industry’s first airline data provider that has been wholly
owned and operated in the U.S. since our inception, and with decades of airline industry experience, we are
committed to putting our expertise to use for you. We answer only to our customers, not international
stakeholders.
Providing excellent customer service as well as quality data and delivery are our main goals at Airline Data
Inc. Our small but highly trained staff is always available to help clients. We have a long history of helping
customers navigate the data as well as the software. We spend whatever time is necessary with our
customers to help them solve their data questions or walk them through producing the proper report.
Our customer database consists of consultants, government agencies, airports, universities, airlines,
manufacturers, unions, hotel chains, and various other travel-related organizations. Most of these are long-
term customers who recognize the value of our data and our customer service.
Thank you again for this opportunity.
Airline Data Inc 10/26/2017
Proposal Submitted in Response to Augusta Aviation Commission’s Page 2
Request for On-Line Aviation Statistical Data Software
2 Response to the Scope of Services
In response to the Scope of Services issued by the Augusta Aviation Commission, we are pleased to
demonstrate how Airline Data Inc will be able to meet and exceed the needs as outlined.
Every capability presented in this response is fully-inclusive within the respective pricing we’ve offered as
part of this request. There are no add-ons or hidden fees for additional functionality; what you see is what
you get.
3 Make Available an Online Aviation Statistical Data Software
Airline Data Inc is a provider of aviation data submitted by commercial air carriers to the United States
Department of Transportation. For thirty years, Airline Data Inc has been considered the “Gold Standard”
for supplying quality U.S. commercial airline data. Clients agree that the proprietary reconciliation process
used by Airline Data Inc instills a high level of confidence not found in raw data provided by other vendors.
Airline Data Inc can provide a comprehensive online solution that meets the needs of the Augusta Aviation
Commission. Airline Data Inc provides industry-leading software that is available online to query all the data
requested. This solution is known as The Hub. It brings to bear industry-leading technologies that allow
users to access all their critical reporting needs within two clicks. The Hub offers Schedules, T100 flight
segment statistics, O&D analysis, and Form 41 Financials for all the airlines and airports that participate in
the US market, including both domestic and international traffic. We provide O&D and T100 traffic data
starting in 1990. Our Form 41 Financial data provides analysis starting in 1977. Our Schedules History
starts in 2004 (earlier than our competition), and users can query Schedules up to 11 months into the future.
3.1 Schedules
Schedules are available at the daily, weekly, and monthly level. All future schedule reports have the ability
to include all relevant flight detail arrival/departure times, scheduled equipment, seat capacity, and mileage
between city pairs. Unlike some of our competitors, you can access daily schedules for any duration in a
single report – you don’t need to run a report for each individual day you may need.
The ability to query by non-stop and thru flights is a standard function within The Hub, as is querying related
codeshare information.
Our schedules information for future schedules spans from the current day forward through an entire 11
months (approximately 300 days). Our historical schedules begin in January 2004, always giving users 10+
years to query. All our historical schedules offer “domestic to domestic” and “domestic to international”
queries. All our future schedules offer “domestic to domestic”, “domestic to international”, and “international
to international” queries. Historical comparisons are available through the “Period Change” function that
resides in every report on The Hub.
Additional Detail on our Schedules Data in The Hub
Schedules data is updated on a weekly basis, and is offered at the daily level with full details, including
options to roll up the data to the monthly, quarterly, and yearly level (the same functionality provided on
every report in The Hub). All schedules data is presented in the same form as we process it from the major
GDS’s. No adjustments are made to this dataset.
In addition to the standard schedules data, The Hub also offers advanced reporting that reviews Minimum
Connect Time analysis for both scheduled and simulated schedules.
Airline Data Inc 10/26/2017
Proposal Submitted in Response to Augusta Aviation Commission’s Page 3
Request for On-Line Aviation Statistical Data Software
3.2 Department of Transportation (DOT)/BTS Data
The T100 and O&D data are the foundation of The Hub. The T100 and O&D data includes both the domestic
and international traffic. The T100 data is loaded monthly. The O&D data is loaded quarterly.
O&D Products
All O&D products are updated on a quarterly basis, or revised as needed.
O&D Domestic and International Summary Data
O&D Domestic Summary data includes the O&D Survey results of U.S. air travel and
commuter airline data, whether it is code-sharing with a major airline or not. It contains
quarterly data from 1990 through the most currently available quarter.
O&D International Summary data is derived from the U.S. Department of Transportation’s
Origin and Destination Survey. ONLY U.S. carriers that fly to international destinations are
included. Foreign carriers do not report O&D Survey data. The international database is
restricted to those applicants that are granted permission from the USDOT. However, if
you have approval for the international database, your international and domestic data is
available in the same report.
O&D Domestic and International Summary are the most summarized databases and
include only origin, destination, and other high-level passenger metrics. They do not include
the full passenger itinerary. That information, however, is available in a separate Detail Data
section of The Hub, as explained later in this document.
Airline Data Inc performs Improvements, Workarounds, and Enhancements to the O&D
Survey in order to make it more accurate and more comprehensive for use by the analyst.
Improvements to the data and Workarounds by Airline Data Inc
One method incorporates comparing elements of the Form 41 Financial and T100
databases, as well as schedules data, to look for and correct inconsistencies within the
Survey. Errors identified through these processes are corrected and reported to the
USDOT.
For example, there should be a strong correlation between the “Coupons” (i.e. legs of travel)
reported as flown by each Reporting Carrier in the O&D Survey and T100 Market data for
the same carrier in the same market (enplanement point to deplanement point). The “First
Use Rule” does, however, guarantee that there will not be an exact match, especially for
times like Christmas travelers and others that travel over the end of a quarter.
Airline Data Inc always performs a data “normalization” procedure. This will increase or
decrease the passenger counts in each market, thus resulting in a better match of the
Survey data to the more exact data reported during the monthly T100 Market carrier reports.
Airline Data Inc occasionally uses our “normalization” procedures to interpolate a carrier’s
data if a Reporting Carrier’s data is missing or significantly inaccurate. The base data used
for the estimate is usually the data which was reported in the previous quarter by that carrier,
as well as historical data trends in prior quarters.
O&D Fare Data
All of our O&D fare data is derived from the USDOT O&D Survey. The average fare is the
average of all the fares paid between the origin and destination being measured.
For example, Total Revenue/Total Passengers = Average Fare. The fares are published
fares and exclude all taxes and fees.
Airline Data Inc 10/26/2017
Proposal Submitted in Response to Augusta Aviation Commission’s Page 4
Request for On-Line Aviation Statistical Data Software
The fares for each O&D are calculated as follows:
One-way fare: The average fare equals the fare paid.
Round-trip fare: The average fare is 50% of the fare paid.
Multi sector fare: The average fare is pro-rated by calculating the miles/kilometers in the
sector as a percentage of the total itinerary distance and then applying that percentage to
the total fare. Fares are presented in US Dollars. The currency conversion happens
dynamically at the time the ticket is purchased, based on the exchange rate in effect at that
moment.
Enhancement to the data by Airline Data Inc for Non-Reporting Carriers
Non-reporting carriers outnumber the reporting carriers and are very significant in many
O&D Markets. Although there are large amounts of “Small Carrier” data included in the
Survey data due to interlining with a Reporting codesharing partner, their non-interlined
tickets are generally not reported. In order to account for this ‘missing’ travel data, Airline
Data Inc subtracts the amount of the “Small Operating Carrier” data in the Survey from the
data by market (as reported in that carrier’s T100 Market data). We then add this remainder
to the Survey Data. We also estimate a reasonable fare for those missing passengers using
a mileage-based yield curve.
These methods, as well as others developed by Airline Data Inc, Inc. during our 30-year
history, are among the many reasons why our customers refer to us as the “Gold Standard”
in the airline data industry.
An additional source of data included in our O&D are the Unduplicated Commuter
Passengers. "Unduplicated Commuter" data is another way we account for O&D data
which has not already been included in the overall O&D Survey. Below is a description of
how we derive these passenger numbers:
In 2013, approximately 61% of the Small Commuter data was included in the O&D
Survey as filed with the DOT. Their data is represented under the airline code of
their codesharing partner (i.e. Great Lakes as "UA"). Also, small amounts of data
for Small Commuters are included in the O&D Survey due to interlining with
reporting carriers.
During Airline Date Inc’s reconciliation of O&D Survey data to reporting carrier T100
data, we identify coupon segments which are operated by the reporting carrier's
codeshares, including their codesharing Small Commuters.
By accumulating the codesharing and interlining data for each Commuter by
coupon segment, we then subtract these accumulated amounts from each Small
Commuter’s T100 Market data to derive the "Unduplicated Commuter" data.
In order to include the "Unduplicated Commuter" data with Survey data, we also
assign fares to the O&D’s. Since fares are not included in the T100 Market data,
we use a proprietary formula that assigns fares based on distance. The formula is
a yield curve which was calibrated from O&D Survey data for codesharing carriers
operating in short-haul markets. We have subjected the result of the yield curve to
several reasonability tests, and customer feedback over the years (from airline and
airports alike) has validated that the resultant fares are reasonable.
All of these proprietary processes allow Airline Data Inc to “up-gauge” from the 10% DOT
sampling to a more representative 100% estimation.
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O&D Domestic and International Detail Data
O&D Domestic Detail data provides lower-level domestic O&D Survey data, as well as
Domestic Portions of International O&D Journey’s (DPIJ’s). The database contains
itineraries of domestic origins and destinations, including their intermediate connections,
which can be used to discover midpoints between O&D airports. The DPIJ’s can be broken
down into those which are from international points and those which are feeding
international connections. Directional pricing by initiated trips (point-of-sale) can be
analyzed. Frequent flyer markets can be identified and studied, as well. The O&D Detail
product can also be used to analyze the mix of one-ways versus round-trips from the origin
versus round-trips to the destination.
The O&D International Detail data product provides lower-level international O&D Survey
(DB1B) data. The database, like O&D Domestic, contains itineraries of international origins
and destinations, including their U.S. and foreign gateways. This product is the second level
of summary for the data. Data is included from 1990 to the most currently available quarter
for both the Domestic and International databases.
Like the O&D Domestic & International Summary, the Detail data is at a 100% estimation
size.
O&D Reporting in The Hub
Overall, the O&D reporting module in The Hub gives the user access to a wide variety of
reports. Those reports give users access to Summary and Detailed O&D itinerary
information, as well as Airline Data Inc’s own reports that analyze Residents and Visitors,
Leg Breakdowns, and Flows Over a specific airport. Finally, there are several Quick
Reports that give users quick access to specific O&D datasets.
T100 Products
All T100 products are updated on a monthly basis and revised as needed. The T100 data is
available from January 1990 through the most current month available.
T100 Domestic
The T100 Domestic product includes segment and market data for U.S. domestic air
service from carriers’ T-100 Reporting system. Included are enplaned passengers, onboard
passengers, seats available, load factors, equipment types, and other operating statistics,
including freight and mail. The T100 databases are generally the most accurate datasets
provided by the carriers and require fewer adjustments compared to the O&D Survey.
However, any missing or incorrect data we find is reported to the USDOT. Since the
database is update monthly, corrections or new submissions are inserted on a more
frequent basis. T100 Domestic includes data from 1990 to the most currently available
month.
T100 International
The T100 International product includes market and segment data for service to and from
the U.S. operated by domestic and foreign carriers. Data from the carriers’ T-100 reporting
system contains enplaned and onboard passengers, seats available, load factors,
equipment types, and other operating statistics, including freight and mail. T100
International includes data from 1990 through the most recently released data. As with the
Domestic T100, the databases are generally reliable and require very little editing. Unlike
O&D International data, there are no access restrictions for Onboard International. For the
International T100 data, there is a statutory delay of six months before the data is released.
All data from the T100 Domestic product is also included; however, the data is always three
months behind due to the statutory delay.
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T100 Reporting in The Hub
Overall, the T100 reporting module in The Hub gives the user quick access to the T100
data. There is a primary T100 Detail report, as well as Quick Reports that give users quick
access to specific T100 datasets.
3.3 Mapping & GUI (Graphing) Functions
The Airline Data Inc product, The Hub, provides the ability to access mapping functions either through an
ad hoc screen (to create your own unique map), as well as map the results of any report that is created
through the system. Users can also generate several different types of graphs from the results of any report
created through the system.
Here are examples of the mapping and graphing functions:
Route Map Your Results:
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Chart Your Results:
All the maps and charts that are created by The Hub can be saved as camera-ready artwork in PNG, JPG,
or PDF.
3.4 Reference Tables, Auto-Search and Code Lookup
The Hub has a complete set of reference tables that track the airline, aircraft, and airport. 12 reference
metrics are available for airlines, there are 17 metrics for aircraft, and 25 airport-related metrics are available.
All of these metrics are available through a single click “Add More Detail” function in any report. The Tree
functionality is a user-friendly visual interface that allows you to drill down from the top level of an airport or
airline to find the code(s) you might be looking for. The Tree functions the same for airports, airlines, and
equipment.
Throughout The Hub, you have the ability to search for airline, airport, and/or aircraft codes that you may
not know. You will find the Code Lookup available in the Navigation bar throughout your experience, or you
can use the Search Magnifying Glass when it’s presented in the Report Data. You can also quickly look up
codes through our “Code Lookup” function.
The Hub also offers a User List function on both Airports and Carriers. The User List allows you to create
any list of airports or carriers for constant re-use across the entire system. Beyond the User List functionality,
we offer 10 additional pre-made Group options (such as U.S. Census regions) for Airports, four Groups for
Carriers, and three for Aircraft that are commonly used by clients. When using a selection beyond typing in
a code, dropdowns let you to type-and-search for the entry you wish to select. Multiple selections are
available.
4 Training & Support
To the employees of Airline Data Inc, training is an essential component of our products. It is synonymous
with customer service. We are available from 8 a.m. Eastern Time until 6 p.m. Eastern Time. We will tailor
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our training to the needs of the staff of the client. One of the best methods is through the use of
GoToMeeting, where the trainee can see Airline Data Inc screens, or Airline Data Inc can see the trainee’s
screen. Sometimes, a simple phone call can resolve issues.
For the initial training, Airline Data Inc personnel would be available to travel to the offices of the trainees
for the users to feel comfortable with the software. As an alternative, Airline Data Inc could host the trainees
in our office in Dallas, Texas if that is preferred by the customer. There is no cost for the training.
5 Access
The databases are all accessed through the company website, www.airlinedata.com and
www. dbphub.com. Each user is assigned a user name and password. Users may change their password
as often as wished. Each user name is associated with an email address. The purpose of the email address
is to alert the database administrator of any issues, such as forgetting the password. The email address is
used, in turn, to contact the user. The email address can be easily changed when a different person is
assigned to the user name.
All our databases reside on the Amazon cloud. This greatly improves our overall reliability, which exceeds
a 99.999% up time. Being backed up in the cloud ensures that our databases can be recovered quickly
from rare, unforeseen failures. The data residing in the cloud ensures you the fastest data retrieval that
your network architecture will support.
6 Data
Data in The Hub is primarily sourced from the US Department of Transportation (US DOT). We perform
numerous edits to the integrity of the data, bringing our 30+ years of industry experience in analyzing and
providing traffic data to our customers.
When we find an error that is fixable, we make a correction before publishing the data. We notify the DOT
(and sometimes the carriers directly) regarding errors that we find so that we can work together in order to
provide the best data possible to the aviation community. Our unique, long-standing relationship with these
entities gives us an ability to stay connected to the DOT and discuss data processing options, issues,
changes, etc. in a timely manner in a way that competitive products may not offer.
We also include our customers in the communication pattern when the data is being held back. The hallmark
of Airline Data Inc is our 30+ years of consistent data quality. Our primary goal is not to be first; our #1 goal
is accuracy. We simply will not release data that we believe to be incomplete or inaccurate, even if
competitive products choose to make said data available slightly earlier.
We cross-validate the Form 41 Financial, the T100 Segment, and T100 Market with the O&D Survey data
in several different ways to find inconsistencies.
We also enhance the Domestic portion of the O&D Survey data by including estimates of fares and
reconciled amounts of unreported passenger data for carriers who are exempt from the O&D Survey
reporting rules. Due to the seasonal skewing effects of the O&D Survey’s “First Use Rule,” as well as minor
amounts of under or over-sampling, we use the carrier’s reported T100 Market data to help bring our
published version of the O&D Survey data to a 100% level (beyond the 10% survey that is reported by the
airlines).
7 Tools
Reports allow for a great degree of flexibility in selecting markets, carriers, time ranges, data items,
summarization or subtotaling, etc. Reports may be saved to include specified criteria. They can then be
duplicated, deleted, or simply changed to a new set of criteria.
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The Hub focuses on ease-of-use, providing clear and concise functionality. Our users drive our innovation.
The Hub prides itself on continual improvement and enhancements. When you login, you always see what
is new, and we typically introduce new functionality every month or so. In reality, however, The Hub typically
updates every couple weeks with minor functionality enhancements where full Release Notes are not
necessary.
As soon as you login, you are presented with a 3-market comparison across more than 15 (and growing)
common industry measurements. As the user, you pick the markets and the elements (as well as the colors!)
you want to see on your Dashboard.
Also included in the online portal are various documents that are helpful to the user:
Data Load Status. Each time you login, you have quick access to the date range for the data that
has been loaded. This section will also include data alerts in case there is something you need to
know about a certain subset of the data.
Release Notes. You have access to a synopsis of our last release of The Hub, including a link to
detailed Release Notes explaining any new functionality, changes to existing functionality, and
defect fixes. You can also access a historical listing of all of our Release Notes. Beyond the
Release Notes is a comprehensive Help File that is broken down to explain each section and
function of The Hub in an easy-to-user layout.
Coming Soon. We are proud of our continual improvements to The Hub. Keep up on what you
can expect to see in the next couple releases.
Our simple navigation functionality provides for:
Quick access to all of our reporting modules through a static Navigation Menu.
Jump back and forth between your Active Reports without losing anything you are working on.
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Quick Reports
Quick Reports are designed to give you fast access to common data reports. The Quick Reports will require
very little user interaction – typically just an Origin to run the report. The selection of the output is pre-
defined and will simply be provided to you. Where possible, we will also provide you with a cross-reference
to a Metric Template so that you can pull the same elements on your own report and change the output
there if you wish.
Metric Templates
The selection of a Metric Template will quickly put some check marks in the metrics boxes throughout the
report you have selected. You have the option to add some more to your report, or even turn them off if you
don’t want a few that have been pre-populated. In the end, the Metric Templates are designed to save you
some time by placing check marks quickly onto your report.
The Metric Templates are available in the Schedules, T100, and O&D reporting modules. Within each
report, the Metric Templates will be slightly different, as they will pre-populate metrics that are specific to
that report. Some reports only have one Metric Template, some have four or five – it just depends on the
report. The use of a Metric Template is completely optional. You can either access a template or simply
bypass the selection and go directly to adding the metrics to your report.
8 In Conclusion
We stand ready to respond to any question that you may have regarding our proposal. We are also willing
to provide real-time demonstrations via a screen-share and conference call, as well as free access to The
Hub for the Augusta Aviation Commission to use the tool during an additional trial period prior to making a
final decision.
9 Pricing for The HUB
Airline Data Inc Quote- AGS 2018
Products Annual Cost per Product
Mapping/ Graphing/ Dashboard No Charge
T-100 Domestic $2,750
O&D Domestic $2,750
Schedules $2,750
$8,250 Annual Total
T-100 and O&D International Add-on $1,500
$9,750 Annual Total with International
SCOPE OF SERVICES
SEEKING A SUPPLIER OF ON-LINE QUALITY AVIATION STATISTICAL DATA
The Augusta Aviation Commission, which operates Augusta Regional Airport at Bush Field (AGS), is
currently seeking on-line Aviation Statistical Data Services which will allow it to prepare statistical reports
relative to activity at the AGS. The data will be used to compare the success of specific air services at
competing airports, to reflect the current state of air service at AGS and to develop presentations to
carriers in the pursuit of new and/or improved air service.
General Information
AGS is located in Augusta, Georgia and is operated by the Augusta Aviation Commission for the City of
Augusta. The Airport is a full-service commercial airport, as well as, a Fixed Based Operator and general
aviation facility. The Augusta Air Trade Area has a population of more than 511,000 and Augusta is the
second largest city in Georgia. AGS is classified as a non-hub airport which recently reached 550,000 in
annual passenger activity.
Currently there are two airlines serving AGS: Delta Air Lines provides non-stop service to Atlanta, GA
and American Airlines offers non-stop service to Charlotte, NC.
Annual Enplanements per Calendar year:
2010 250,761
2011 272,851
2012 279,242
2013 270,805
2014 269,902
2015 279,526
2016 279,105
Scope of Work
AGS is seeking proposals that reflect the Proponent’s experience and professional judgment as to the
best means of achieving the foregoing statistical data objectives. Proponents are encouraged to be
creative and innovative in proposing products/services that best meet the needs and objectives of AGS.
Product Specifications
The successful Proponent shall provide a web-based data tool that provides access to the following
statistical data, tools and information:
1. Historical airline schedule data with reference to at least the year 2000.
OAG Schedules Analyser provides historical airline schedule data back to 1996, if required.
2. Future airline schedule data.
OAG Schedules Analyser provides future schedules extending out one (1) year in advance.
3. Detailed carrier/airport level schedule extracts that detail arrival/departure times, scheduled
equipment, seat capacity and mileage between city pairs.
OAG Schedules Analyser provides the ability to extract detailed carrier/airport schedules,
covering arrival/departure times, scheduled equipment, seat capacity and mileage between city
pairs.
4. Schedule data at day, week, month, quarter and year intervals with the ability to build reports showing
historical comparisons.
OAG Schedules Analyser provides the ability to extract schedules at day, week, month, quarter,
and year intervals with the ability to build reports showing historical comparisons.
5. U.S. Department of Transportation (DOT) origination and destination (O&D) data (DB1B).
OAG DOT Analyser provides the ability to access U.S. Department of Transportation (DOT)
origination and destination (O&D) data (DB1B).
6. U.S. DOT onboard data (T100).
OAG DOT Analyser provides the ability to access U.S. DOT onboard data (T100).
7. Demographics mapping tool which includes population density, average income, the ability for Airport
personnel to define the range from the selected airport and the option to download demographic data.
OAG Analyser does not include a demographics mapping tool.
8. Reference data, which includes airport and airline codes, airline equipment types and seat counts.
OAG Analyser includes reference data, which includes airport and airline codes, airline
equipment types and seat counts.
9. Dynamic report capabilities that allow AGS personnel to customize needed reports.
OAG Analyser has dynamic report capabilities that allow AGS personnel to customize needed
reports.
10. Product improvements and new features provided at no additional cost.
OAG offers product improvement and new features to its Analyser product modules at no
additional cost.
11. Product support provided by qualified professionals at no additional cost.
OAG offers product support provided by qualified professionals at no additional cost.
Summary of Product and Qualifications:
Provide specific information in this section concerning the product and services specified in this
document. As a minimum requirement, Proponent must:
1. Provide a description of the base product including applicable components, functions, and capabilities.
OAG Schedules Analyser provides access to 5 different customizable reports, depending on schedule
needs:
1. Capacity Report: extract flight schedules and dashboards across a range of filter criteria
including date range, types of flights, number of stops, carrier, alliance, domicile region, carrier
category (LCC or mainline), origin/destination, one-way/round trip, equipment type, equipment
group, cabin type, number of seats, departure/arrival times, flight number range, distance, and
elapsed times. Data elements returned in report outputs are customizable and may include:
Published Carrier
Operating Carrier
Flight Number
Origin
Destination
Departure Time
Arrival Time
Operating Days
Elapsed Time
Distance
Stops
Equipment
Frequency ( Σ )
Seats ( Σ )
Codeshare Flights
Effective Dates
Surface Transport
Full Itinerary
Capacity Report Output Example:
2. Bank Structure Report: Analyse flows of flights in and out of a focus airport within a 24 hour
period across a range of filter criteria including date range, types of flights, number of stops,
carrier, alliance, domicile region, carrier category (LCC or mainline), origin/destination, one-
way/round trip, equipment type, equipment group, cabin type, number of seats, departure/arrival
times, flight number range, distance, and elapsed times. Data elements returned in report
outputs are customizable and include:
Published Carrier
Operating Carrier
Flight Number
Origin
Destination
Departure Time
Arrival Time
Operating Days
Distance
Stops
Equipment
Elapsed time
Seats ( Σ )
Codeshare Flights
Effective Dates
Full Itinerary
Bank Structure Report Output Example:
3. Schedule Changes Report: Compare schedule changes between two time periods across a
range of filter criteria including date range, types of flights, number of stops, carrier, alliance,
domicile region, carrier category (LCC or mainline), origin/destination, one-way/round trip,
equipment type, equipment group, cabin type, number of seats, departure/arrival times, flight
number range, distance, and elapsed times. Changes can be measured across:
New Routes
Discontinued Routes
New/Discontinued Flight Numbers
Equipment Changes
Terminal Changes
Time Changes
Capacity Changes
Schedule Changes Report Output Example:
4. Power Table Report: Dynamic table to create a fully customised report across a range of filter
criteria including date range, types of flights, number of stops, carrier, alliance, domicile region,
carrier category (LCC or mainline), origin/destination, one-way/round trip, equipment type,
equipment group, cabin type, number of seats, departure/arrival times, flight number range,
distance, and elapsed times. Data elements returned in report outputs are customizable, in
addition to those listed in Capacity Report there is also:
Frequency Share
Capacity Share
ASMs/ASKs
ASMs/ASKs
First Seats
Business Seats
Economy Seats
Specific Aircraft Type
Effective to/from dates
Op Indicator
Additional Origin/Destination, Carrier, Days & Time, Equipment, Distance, Stops, and Other
data elements
Power Table Report Example:
5. Top X Report: View top carriers, top airports, top aircraft types etc. based on various dimensions
including carrier/ departure/arrival airport, routes, and equipment. Dimensions are compared
based across metrics including total seats, frequency, ASKs/ASMs, ATKs/ATMs, and Tonnage.
Top X Report Output Example:
OAG DOT Analyser provides access to 2 different customizable reports, depending on data needs:
1.T100 Powertable: extract flight and traveler information across a range of filter criteria including
date range, carrier, origin/destination, service type, schedule type, business type, and stage
length. Reports include Domestic Segment, International Segment, Domestic Market, and
International Market. Data elements returned in report outputs are customizable and include:
Carrier
Equipment Type
Departure/Arrival Airport, City, State, Country, or Region
Service Class
International/Domestic
Departures Performed
Departures Scheduled
Total Passengers Transported
Passenger Load Factor
Total Seats
Distance
T100 Powertable Example:
2.DB1B Powertable: extract flight and traveler information across a range of filter criteria including
date range, carrier, origin/destination, flight type, cabin type, coupon count, fare class, and stage
length. Reports include DB1B Summary and DB1B Detailed. Data elements returned in report
outputs are customizable and include:
Carrier
Fare Class
Departure/Arrival Airport, City, State, Country, or Region
International/Domestic
Number of Passengers
Total Revenue
Revenue Passenger Miles
Average Fare
Average Yield
DB1B Powertable Example:
2.Identify components, functions and capabilities not included in the base product.
Form 41 Data: Airline financial data.
OAG Traffic Analyser: Analyse passenger traffic and average fares using MIDT data to
understand where traffic originates, connects and ends, monitor competitor activity, benchmark
and compare fares for different routes and analyze point of sale and point of origin.
OAG Connections Analyser: Build real time connections using OAG schedules data and OAG
MCT exception tables. Connections Analyser includes analysis with customisable MCTs,
phantom flight option and fully customizable QSI.
OAG Mapper: Visualise airline and airport networks with the option to customise the map, build
and envision a new network and view competitor networks and activity.
3. Provide a detailed explanation of how each product specification/requirement is satisfied by your
product, identifying any items not currently available.
Schedules Analyser meets the following criteria:
1. Historical airline schedule data with reference to at least the year 2000.
All modules of schedules Analyser allows users to search back to the year 1996, if data
back to 1996 is purchased. Date ranges are specified in the “Period” inputs, which allows
users to break down outputs by day, week, month, quarter, season, and year.
2. Future airline schedule data.
All modules of schedules Analyser allows users to search up to one year in advance.
Date ranges are specified in the “Period” inputs, which allows users to break down
outputs by day, week, month, quarter, season, and year.
3. Detailed carrier/airport level schedule extracts that detail arrival/departure times, scheduled
equipment, seat capacity and mileage between city pairs.
OAG Schedules Analyser provides the ability to extract detailed carrier/airport schedules,
covering arrival/departure times, scheduled equipment, seat capacity and mileage
between city pairs.
4. Schedule data at day, week, month, quarter and year intervals with the ability to build reports
showing historical comparisons.
OAG Schedules Analyser provides the ability to extract schedules at day, week, month,
quarter, and year intervals with the ability to build reports showing historical comparisons.
8. Reference data, which includes airport and airline codes, airline equipment types and seat
counts.
OAG Analyser includes reference data, which includes airport and airline codes, airline
equipment types and seat counts.
9. Dynamic report capabilities that allow AGS personnel to customize needed reports.
OAG Analyser has dynamic report capabilities that allow AGS personnel to customize
needed reports.
10. Product improvements and new features provided at no additional cost.
OAG offers product improvement and new features to its Analyser product modules at no
additional cost.
11. Product support provided by qualified professionals at no additional cost.
OAG offers product support provided by qualified professionals at no additional cost.
DOT Analyser meets the following criteria:
5. U.S. Department of Transportation (DOT) origination and destination (O&D) data (DB1B).
OAG DOT Analyser provides the ability to access U.S. Department of Transportation
(DOT) origination and destination (O&D) data (DB1B).
6. U.S. DOT onboard data (T100).
OAG DOT Analyser provides the ability to access U.S. DOT onboard data (T100).
8. Reference data, which includes airport and airline codes, airline equipment types and seat
counts.
OAG Analyser includes reference data, which includes airport and airline codes, airline
equipment types and seat counts.
9. Dynamic report capabilities that allow AGS personnel to customize needed reports.
OAG Analyser has dynamic report capabilities that allow AGS personnel to customize
needed reports.
10. Product improvements and new features provided at no additional cost.
OAG offers product improvement and new features to its Analyser product modules at no
additional cost.
11. Product support provided by qualified professionals at no additional cost.
OAG offers product support provided by qualified professionals at no additional cost.
OAG Analyser does not meet the following criteria:
7. Demographics mapping tool which includes population density, average income, the ability for
Airport personnel to define the range from the selected airport and the option to download
demographic data.
OAG Analyser does not include a demographics mapping tool.
4. Describe how often your schedule data is updated, the date range of available schedules, and what, if
any, adjustments or quality controls are incorporated.
OAG Schedules data is updated weekly. Schedules Analyser data is available back to 1996, and
up to one (1) year in advance from the current date. OAG cleanses schedules with nonsensical
values (i.e. departure times that occur before arrival times) and has open communications with
airlines to improve data quality if notified that a data element is incorrect or incomplete.
5. Describe what is used as the basis for your fare data.
OAG aggregates fare data from various sources. In DOT Analyser, DOT is the main source of
fare data. In Traffic Analyser the primary source is Travelport MIDT data. OAG also receives
online airline fares for overseas airlines.
6. Describe your product support offerings including hours of availability.
Ongoing support is available from 9.00 p.m. – 5:30 p.m. EDT. As part of this, OAG works with
customers to provide training, troubleshooting, and data content resolution.
7. Briefly describe the professional history of the firm and the comprehensive resources of your firm in
the areas of experience, expertise, and manpower, as well as systems.
OAG is a growing business which for over 80 years has been a trusted and invaluable source of
accurate data and information for the industry. OAG has been aggregating and distributing flight
schedule and other aviation-related data since 1929. OAG has the definitive schedules database
which includes information for more than 900 airlines, 115 Low-cost carriers and over 4000
airports. Airlines trust OAG’s to manage and distribute their schedules and flight status
information given our strong industry ties and the many stakeholders we deliver this information
to, which includes more than 180 North American airports. With OAG, airlines feel a level of
reassurance that their data is in the best hands with those who understand its complexity and
nuances, their processes and system feeds, and how the industry works.
OAG’s Analyser support team includes a team of seven (7) professionals with over 36 years of
combined experience working with OAG’s aviation data and products.
Additional Statistics:
OAG offer a 24 x 7 data collection & distribution process
All schedule changes received in inbound dynamic messages are validated and
processed for outbound dynamic distribution within seconds
OAG data is continuously updated to conform to all Industry code changes whether this
relates to an Airline code, a Daylight Saving time or a Location code change
99% of data is received by an automatic method of update
More than 145 airlines are updating OAG with real time messages
Over 99% of the database is refreshed monthly
Schedules data going back 1996
8. List at least 5 (five) airports of similar size to AGS that the Proponent has supplied with on-line
Aviation Statistical Data Services for at least 3 (three) consecutive years.
OAG distributes aviation data and services to over 180 airports in North America. OAG does not
disclose information about specific Analyser customers.
9. Of those airports referenced in the item above, provide current contact names, e-mail addresses and
telephone numbers for each. Proponent may include the same for additional reference airports.
OAG distributes aviation data and services to over 180 airports in North America. OAG does not
disclose information about specific Analyser customers.
10. On the final page of the proposal, provide pricing for the base product and any additional pricing for
those components or modules not included in the base product.
OAG Pricing is included on the last page of the proposal
Summary of product and services should be no more than ten (10) pages, excluding references.
Price is a consideration but not the driving factor in the evaluation of the proposals. The Evaluation
Committee shall consider the professional history of the firm, the support offerings and comprehensive
resources, and the product and services to be provided.
Pricing
The following pricing is valid until December 31, 2017:
Base Products:
Schedules Analyser Annual Cost
1 Year History, 1 Year Forward $11,500
5 Years History, 1 Year Forward $14,700
10 Years History, 1 Year Forward $17,700
Additional Years History (Back to 1996) $1,900
Additional Users $1,900
DOT Analyser Annual Cost
T100 Powertable $6,000
OD1B Powertable $6,000
Additional Products:
DOT Analyser Annual Cost
Form 41 Data $5,000
Traffic Analyser Annual Cost
MIDT data dating back to 2010 $18,000
Connections Analyser Annual Cost
10 Years History, 1 Year Forward $13,300
Mapper Annual Cost
1 Month Back, 5 Months Forward $1,700
Augusta Aviation Commission
Reply to Request for Proposal
Aviation Intelligence Software Solution
October 27, 2017
October 27, 2017
To: Diane Johnston, C.M.
Director of Marketing
Augusta Aviation Commission
Augusta Regional Airport
1501 Aviation Way
Augusta, Georgia 30906
Subject: Scope of services; Seeking a supplier of on-line quality aviation statistical data.
Dear Diane,
It is with great pleasure that FlightGlobal submits this Proposal to Augusta Aviation
Commission for Airline Intelligence Software Solution (Diio).
Diio is Data In, Intelligence Out. Diio specializes in projects taking massive amounts of Data In,
processing and refining that data, and producing highly pertinent, easily actionable Intelligence
Out.
FlightGlobal proposes that Augusta Aviation Commission continue to subscribe to its online
airline Marketing Intelligence (“Mi”) tool Diio Mi, a commercial-off-the-shelf product that is
currently in use by nearly 300 clients worldwide. Diio Mi brings together a full suite of data aimed
at providing Augusta Aviation Commission with the best information available to allow for
informed decisions.
We hope your evaluation of the proposed tools, terms and conditions, and pricing meet or exceed
your expectations, and encourage you to provide feedback on any of these aspects that we may
improve to ensure we have the opportunity to work with you.
Regards,
Bob Hala
Account Manager
(503) 437-4907
Bob.Hala@FlightGlobal.com
Table of Contents
Introduction .................................................................................................................... 4
1.0 Understanding of Objectives ...................................................................................... 5
1.1 Description of Service ........................................................................................................ 5
1.2 Service Levels and Support ........................................................................................... 5
1.3 Product Specifications addressed in request ...................................................................... 6
1.4 Knowledge of Aviation Intelligence Software .................................................................... 8
2.0 Pricing ....................................................................................................................... 9
Introduction
Diio Advantages. Diio’s main advantage over other potential providers is that Diio has leveraged
the experience of its staff performing analyses with aviation data themselves into tools that “speak”
to other analysts in the industry. Other providers simply do not have the specialized background
that makes Diio tools the best in the aviation industry.
Specifically, these are the main reasons that Diio tools should appeal to Augusta Aviation
Commission evaluation team:
1. FlightGlobal’s expertise lies wholly in the aviation industry. Because FlightGlobal personnel
were problem solvers at the world’s leading airlines, Diio tools produce output that provides
actionable insight for aviation analysts. Diio tools are meant to assist in reporting and decision-
making, especially with respect to route development initiatives.
2. Diio tools are easy to use over the internet with simple point-and-click interfaces. Diio has
spent years building database query tools so that the end users have almost no learning curve
in understanding how to efficiently access the vital information they need to accomplish their
objectives. Diio tools require little training and support, which results in extremely high levels
of user satisfaction.
3. Diio practices Customer First support. When users do have questions, the airline experience
of Diio staff members allows them to understand the context of what the user is asking. Support
therefore occurs swiftly and gets straight to the point. The importance of this Diio advantage
in creating happy customers cannot be overstated.
4. Diio possesses expertise in database access systems, and can make information available
seamlessly from many data sources, at any time, as often as a user likes, whether they are in
their offices, on the road, or wherever. Diio is also familiar with the latest cutting-edge
database systems, which helps its tools extract data orders of magnitude more quickly than
traditional relational databases.
5. And finally, Diio treats its tools like growing children and its customers like part of the family,
fostering the concept of “Team Diio.” Team Diio means that the company constantly seeks
feedback from its client base on the usability and utility of Diio tools, in an effort to continually
improve them. This feedback loop empowers the members of Team Diio to help make Diio’s
tools meet their evolving needs.
1.0 Understanding of Objectives
1.1 Description of Service
The Diio Service includes the following data, tools and information:
• Worldwide Airline Schedule Data
• U.S. Department of Transportation (“DOT”) Origin and Destination (“O&D”) Data (“DB1B”)
• All U.S. users must complete their Certification to Protect Restricted Release Aviation Economic
Information, which is available from Diio or the Office of Airline Information at the DOT’s
Bureau of Transportation Statistics. Non-U.S. users do not have access to international O&D
data, but may access
U.S. domestic O&D data.
• U.S. DOT Onboard Data (“T-100”)
• U.S. DOT Form 41 Data
• International Market Size Data, based on ticket settlement data from Diio partners the Airlines
Reporting Corporation® and the International Air Transport Association
• Miscellaneous Tools
• Airline Performance tool
• Demographics Map tool
• Reference Data
• Airline Codes, Names, and Alliance Members
• Airline Equipment Types and Seat Counts
• Airport Codes, Names, and Locations
• Great Circle Route Distance Calculator
1.2 Service Levels and Support
Definitions.
a. “Force Majeure Event” means (i) compliance with any act, order, demand, or request of any
government or governmental authority, agency, or instrumentality; (ii) labor disputes, difficulties,
work stoppages, or work slowdowns of any kind; (iii) hurricane, earthquake, flood, and other
natural disasters or fires; (iv) war, rebellion, or civil disorder; or (v) any other cause beyond Diio’s
reasonable control.
b. “Maintenance Outage” means a planned or unplanned maintenance period, including without
limitation any maintenance downtime or maintenance outage, not to exceed an aggregate of
fifteen (15) hours in any three (3) calendar month period during the Term and, in any case, no
more than seven and one-half (7½) hours per calendar month.
c. “Service Outage” means any time when the Diio Service is inoperable or unavailable due to or
caused by reasons within Diio’s control, excluding specifically the following reasons: (i)
Customer’s own Internet service provider; (ii) a Force Majeure Event; (iii) any systemic Internet
failures; or (iv) any failure in a Customer’s own hardware, software, or network connection.
“Unit Hours of Operation” shall be twenty-four (24) hours per day, three-hundred sixty-five (365) days per year,
excluding any Maintenance Outage.
d. Availability of Services. Diio will use commercially reasonable efforts to ensure that the Diio
Service will be available at least ninety-nine percent (99%) of the time measured monthly, using
the following formula:
Uptime = Unit Hours of Operation minus Service Outages
Unit Hours of Operation
e. Maintenance Outages. Diio will post a notification on the Site for each Maintenance Outage at
least forty- eight (48) hours in advance, whenever practicable of the occurrence of any such
outage. Diio will use commercially reasonable efforts to perform scheduled maintenance
between 8:00 p.m. Friday and 8:00 a.m. Monday, Pacific Time.
f. Support Services. Diio shall provide telephone and email support to Customer for problems
that interrupt or significantly impair the operation of the Diio Service. A designated Diio customer
service representative will respond to all emails within two (2) U.S. business days of each
Customer query. Diio will provide status updates at regular intervals as appropriate until the
issue has been satisfactorily resolved. In addition, Diio will track and correct all reproducible
problems related to the functionality of the Diio Service within two (2) U.S. business days of
receiving a report there.
1.3 Product Specifications addressed in request
The following are the Objectives as listed in Augusta Aviation Commission’s Request.
Each objective is accompanied by a brief description of how Diio’s proposal addresses
that objective.
i. Historical airline schedule data with reference to at least the year 2000.
Schedules data in Diio Mi is available back to 2000 and forward twelve months into the
future.
ii. Future airline schedule data
Schedules data in Diio Mi is available back to 2000 and forward twelve months into the
future.
iii. Detailed carrier/airport level schedule extracts that detail arrival/departure times, scheduled
equipment, seat capacity and mileage between city pairs.
Diio Mi provides worldwide airline schedule data from FlightGlobal Schedules. Diio
updates the schedule data in Diio Mi once per week, on Friday evenings. Specifically, the
new schedules appear at midnight Saturday Greenwich Mean Time. Diio updates its
schedule at this time each week because carriers often publish their schedules with
restrictions stipulating that the updates cannot be released until Saturday.
iv. Schedule data at day, week, month, quarter and year intervals with the ability to build reports
showing historical comparisons.
Diio Mi contains over twenty pre-defined Schedules reports, as well as Dynamic Tables
that allow users to define their own output formats. To address the items called out in the
RFP, these Schedules reports (iii) Identify code-share schedules, (iv) Identify potential
connecting gateways, (vi) Monitor schedules including number of seats, frequency,
aircraft type, and seats per operation. (vii) Provide capacity data for forecasting, and (ix)
Monitor competitive routes and service from global origin markets.
v. U.S. Department of Transportation (DOT) origination and destination (O&D) data (DB1B)
U.S. Department of Transportation (“DOT”) Origin and Destination (“O&D”). The U.S.
DOT O&D dataset—also known as “DB1B”—contains traffic and fare data on U.S. carriers, and
is generally considered the bible of market size data in the United States. U.S. DOT O&D is
available quarterly, and historical data goes back to 2000.
vi. U.S. DOT onboard data (T100)
The U.S. DOT T-100 Onboard dataset contains load factors for flight segments touching the
United States. Diio receives monthly updates of U.S. DOT T-100 Onboard data from the
DOT when they release this data. The U.S. DOT T-100 data is available back to 1990, and
the most recent data released by the DOT is for July 2016. International T-100 is delayed
three months by the DOT.
vii. Demographics mapping tool which includes population density, average income, the ability
for Airport personnel to define the range from the selected airport and the option to download
demographic data.
Diio’s catchment and demographic databases contain data from the U.S. Census Bureau and
Stats Canada on the population and economic characteristics of these two nations. The
Catchment Mapper is a tool that allows users to draw maps primarily based on driving times
to a nearby airport. The Catchment Mapper can also show many other demographic statistics
available from the governments. The Demographics Report allows users to download raw
demographics data for the U.S. and Canada directly by postal codes.
viii. Reference data, which includes airport and airline codes, airline equipment types and seat
counts.
In addition to its main datasets, Diio data tools contain the reference data and reports
necessary to make other datasets much more usable. The reference data and reports in Diio
Mi cover Airline and Airport codes, Equipment and Seat Counts by airline and month,
global Alliance memberships, and a Distance calculator.
ix. Dynamic report capabilities that allow AGS personnel to customize needed reports.
Diio’s data tools contain functionality that allows users to make custom groupings for
airlines, airports and metropolitan codes, regions, markets, and equipment types. Diio Mi
also allows users to save reports that they run frequently, and to schedule reports to be
sent to them automatically. These features contribute to making the tool much more user-
friendly, and they allow users to tailor the tool for their particular needs, making its use
more efficient.
x. Product improvements and new features provided at no additional cost.
As mentioned in the Diio Advantages portion of the Introduction, Diio is constantly
making improvement to its products, and these updates come at no cost to the users. Diio
is actually finishing up a multi-year overhaul of the reports in Diio Mi, ripping out the
guts behind the scenes and rebuilding the reports to be better, stronger, and faster. The
changes on the outside are really minimal, but the users see more consistent filter options
for the input side, and more flexibility on the output side, including advanced charting,
graphing, and dash boarding capabilities. Diio has been releasing these “Enhanced”
reports slowly over time. They first appear in βeta test phase alongside the original report,
and when the βeta test completes after a few months, the enhanced reports replace the
original report. In the screenshot in the previous section, three βeta Dynamic Tables are
visible at the bottom of the screen, just under the original versions of those reports.
xi. Product support provided by qualified professionals at no additional cost.
Diio provides fast-acting, friendly, and competent Customer First support for its products.
With a worldwide customer base, Diio is accustomed to fielding client questions and
handling support requests at all hours of the day, every day of the year. One of the unique
aspects of Diio that sets it apart from its competitors is the experience of its customer
support personnel. Diio believes in the importance of its staff members not only to
develop and market data systems, but also to be users of the resulting information.
Experience as a user means that Diio personnel have stood in the shoes of the end users
they support, which dramatically increases the quality of support provided. More detail on
Customer Support from Diio and FG appears in the next section of this proposal.
Diio offers free monthly Training Opportunities and Office Hours over the Internet, using
tools so that trainees can see the trainer’s computer screen and hear the trainer’s voice
remotely. Any users at CLIENT could join these online sessions. Because Diio tools are
intuitive and user-friendly, a quick tour of the product is usually all that new users require
to become burgeoning airline intelligence experts.
References
ATW – Appleton Airport – Pat Tracey, ptracey@atwairport.com, 920-832-5267
ROA – Roanoke Airport – Brad Boettcher, amandad@roanokeairport.com, 540-362-1999
TOL – Toledo Airport – Joe Rotterdam, jrotterdam@toledoairportauthority.org, (419) 243-8251
LAN – Lansing Airport – Nicole Noll, nnoll@craa.com, (517) 886-3728
CAK – Akron-Canton Airport – Richard McQueen, rmcqueen@akroncantonairport.com, (330)
499-4059
1.4 Knowledge of Aviation Intelligence Software
Diio Capabilities. Diio’s aviation data products have changed the game in the aviation data
industry. When Diio’s flagship product debuted as apgDat in 2001, most aviation data
products required use of either an expensive mainframe computer system or periodic
delivery of clumsy data tapes or CDs. Diio set up apgDat to work over the Internet, with
subscribers accessing a website with a username and password. This new delivery method
allowed users to access the data whether they were in the office, at home, or on the road,
whether it was day or night. Additionally, at the time the industry employed pay- per-byte
pricing schemes. Diio priced apgDat more like an all-you-can-eat buffet. The website
contained all the requisite aviation Data In, and the subscribers could choose to pull as much
Intelligence Out as they wished, for one low fee. Diio changed the name of its flagship
product from apgDat to Diio Mi—for Market Intelligence—in 2011. The product name is
pronounced like the letters, “D-O. M-I.”
Diio Partnerships. Diio has partnered with many organizations at the forefront of the
aviation industry, proving the extent to which its knowledge and capabilities are held in
high regard by aviation industry professionals.
One of Diio’s first customers was the Star Alliance—the world’s largest alliance of
international airlines. From the member carriers, Diio takes Data In from various sources,
and processes and transforms the data producing actionable Intelligence Out that the
individual airlines use in their respective planning processes. Diio has created several
customized aviation data tools that allow Star Alliance carriers to work together more
effectively.
In 2005, the International Air Transport Association (“IATA”) selected Diio over other
high-profile information technology firms in an effort to create the airline industry’s first
standardized international
market intelligence product. These products take IATA’s Billing Settlement Plan (“BSP”)
Data In— encompassing over 300-million passenger tickets sold annually worldwide—
returning valuable market Intelligence Out. Since their launch, the resultant Passenger
Intelligence Service (“PaxIS”) and Airport Intelligence Service (“AirportIS”) products have
been a great success for IATA and Diio.
While IATA’s BSP system processes tickets sold throughout most of the globe, in the United
States (“U.S.”) the process is run by the Airline Reporting Corporation (“ARC”), which
is owned by the U.S. airlines. Diio has worked with ARC to build and market additional
aviation data tools based on their ticket settlement data, which is called the Area Settlement
Plan (“ASP”) and is similar in size to the IATA BSP dataset. In fact, ARC was so impressed
with the functionality, usability, and affordability of Diio’s tools, it has decided to abandon
the ARC DataXpert Market Intelligence (“ADXMI”) product that it developed internally in
favor of a new version built by Diio. In early 2011, ARC’s two-dozen existing airline
customers transitioned completely from the original ARC product to the Diio version of
ADXMI.
For its next major initiative, Diio has been working with IATA and ARC in an industry-
leading project involving airline-contributed data called the Direct Data Service (“DDS”).
The scope of the project is for airlines to submit all of their ticket data—whether sold through
a travel agency or directly by the airline—to form a new standard for industry passenger
traffic and revenue data. Diio is responsible for data collection and processing in this project,
as well as providing an industry-leading data tool to perform rapid data extraction and
analysis. Diio is proud to announce that the DDS launch customer started using the data and
tools in late 2012, and many major global carriers have since subscribed. At present, DDS
is only available to airlines, but this new dataset should be available to DMOs at some point
in the future.
In 2016, Diio has again partnered with IATA and ARC to create a product called Global
Agency Pro (“GAP”). Diio developed GAP to replace ARC’s Agency List Pro product. The
new GAP product not only brings in new data covering the entire globe, but it also adds the
intuitive, user-friendly, and dependable interfaces that Diio includes with all its online tools.
The most recent development in Diio’s history occurred this August of 2016, when Diio
announced its acquisition by FlightGlobal. FG also purchased FlightStats at the same time,
after also recently purchasing Diio’s schedule provider Innovata. Innovata is now known as
FlightGlobal Schedules (“FGS”). FG brings to Diio more aviation datasets to include in its
tools, along with the resources of a ten-billion-dollar company to invest in Diio’s products.
Diio is excited to welcome the additional data and resources of FG to improve its products
to further lead industry in aviation intelligence software solutions.
2.0 Pricing
Authorized User Fees for Initial Term:
Number of Authorized Users Total Authorized User Fee Quarterly Authorized User Fee
2
$9,900
$2,475
Initial Term: One (1) year, with option for client to select auto renewals if they so choose.
Payment Terms: Diio shall issue invoices for the Authorized User Fees quarterly, in advance. All fees
shall be due within thirty (30) days from the invoice date. Payments made by wire transfer should include
the wire transfer fee of the outgoing bank, in addition to the Authorized User Fee.
Commission Meeting Agenda
12/19/2017 2:00 PM
Georgia DNR Recreational Trails Program Grant
Department:Recreation and Parks
Department:Recreation and Parks
Caption:Motion to approve authorization for Augusta to submit a Pre-
Application with the Georgia Natural Resources Department for
2017-2018 Recreational Trails Program (RTP) grant. (Approved
by Public Services Committee December 12, 2017)
Background:The Recreational Trails Program is a federal grant program funded
by Congress via the Fixing America’s Surface Transportation Act
(FAST Act). The program is managed by the Federal Highway
Administration, and administered at the state level through the
Georgia Department of Natural Resources. Competitive grants
require a minimum 20% match, with a maximum total project cost
of $250,000 inclusive of the grant.
Analysis:Upon submittal and review of the pre-application, Augusta will be
notified in the spring of 2018 if our pre-application will score high
enough to submit a formal application. Augusta’s project will
focus on planned improvements at Lake Olmstead Regional Park.
Financial Impact:N/A
Alternatives:1. To Approve the Resolution to authorize the Augusta to submit a
pre-application for RTP grant administered through the Georgia
DNR. 2. Move No Action.
Recommendation:1. Move to Approve.
Funds are Available
in the Following
Accounts:
N/A
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Appendix A
RESOLUTION
Resolution authorizing the City of Augusta to submit a Pre-Application with the Georgia
Department of Natural Resources for 2017 Recreational Trails Program to assist with
development projects at Lake Olmstead Regional Park.
STATE OF GEORGIA
COUNTY OF RICHMOND
WHEREAS, at the regularly scheduled meeting of the City of Augusta Commission of
Richmond County, Georgia, held on___________________, 2017, a motion was made and duly
seconded that the City of Augusta agrees to submit a Pre-application for funding from the
Recreational Trail Program. The City of Augusta further agrees that in the event the City of Augusta
pre-application is recommended for funding by the Department of Natural Resources, the City of
Augusta certifies and assures that it has the ability and intention to finance their 20 percent of the
total project cost and will move forward with due diligence to prepare, or have prepared, appropriate
documentation required for a formal RTP application.
CITY OF AUGUSTA
BY: __________________________________
(As its Mayor)
ATTEST
_____________________________________________
(CLERK)
Summary - RTP Grant Pre-Application
December 4, 2017
Project Summary
This rehabilitation project includes the update of existing comfort station and associated ADA-
accessibility upgrades within Lake Olmstead Park, a historic urban park located adjacent to the Augusta
Central Business District and within the Augusta Canal National Heritage Area. According to the recently
completed Recreation and Parks Master Plan (August 2016) and accompanying public survey, 64% of
residents who had accessed our park system within the previous year had visited Lake Olmstead, which
was rated as one of the City’s top three most important parks. Projects occurring at Lake Olmstead Park
have the ability to reach a majority of our users and raise expectations for facilities across our park
system. This park serves a diverse range of neighborhoods and user groups, and it is home to two of the
City’s most affordable and most popular public rental facilities, the Julian Smith Casino and the Julian
Smith Barbeque Pit. The existing restroom located adjacent to the BBQ Pit is in need of updates to
modernize the facilities, provide greater serviceability to the BBQ Pit rentals, and bring the facility up to
ADA standards. Additionally, the new comfort station would be connected to the trail, and thereby
provide greater service to the boat ramp and picnic shelter area within the park. The project will be
done in coordination with an ongoing ADA compliance study the City is performing on all of our parks.
As an ADA accessible facility, the comfort station will bring updates to better connect residents of all
ages and abilities with the park amenities and outdoor resources.
The City of Augusta Recreation and Parks Department is seeking funding to construct a 20’x30’ comfort
station, including site work to utilize existing footprint and infrastructure and concrete work to make an
ADA connection to the trail. The total estimated cost of this project is $185,750, and the requested grant
funding amount is $148,600. The remaining 20% of the project cost will be provided from local SPLOST
funding that has already been allocated for park improvements in Lake Olmstead Park. This grant
funding will enable the rehabilitation of this existing park to provide improvements that meet modern
accessibility standards.
Item Quantity
Estimated
Budget Details citation
comfort station 600 ft sq. $ 120,000.00 Estimated cost is $200/ft sq cost is per master plan
demolition of remove
existing comfort station
1 $ 20,000.00
Removal of existing building and
materials. Anticipate reusing concrete
platform.
estimate based on previous
experience
concrete work 1200 $ 6,000.00
additional sq ft here is to connect the
shelter to the exsiting trail; comfort
station concrete included in comfort
station cost
cost is per master plan
signage 1 $ 8,500.00 Way-finding signage cost is per master plan
benches 3 $ 5,250.00
Benches to faciliate age-friendly
connection with walking trail cost is per master plan
water fountain 1 $ 5,000.00 ADA compliant cost is per master plan
lighting 2 $ 5,000.00
Standard LED lighting, including wiring,
pedestal, and installation cost is per master plan
trash recepticles 2 $ 16,000.00 commercial grade cost is per master plan
$ 185,750.00
$ 148,600.00
Total Project Cost
Grant Request
Commission Meeting Agenda
12/19/2017 2:00 PM
ZONING RESTRICTION AGREEMENT
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve the zoning restriction agreement between
Augusta Regional Airport and the City of Augusta, GA as
approved by the Augusta Aviation Commission November 30,
2017. (Approved by Public Services Committee December 12,
2017)
Background:The Airport Marketing & Business Development Department is in
the process of certifying the Airport Industrial Park as a shovel
ready site with the State of Georgia. It is important to have all the
property zoned for heavy industry. When purchased, the General
Perry Smith Parkway corridor property was never converted from
agricultural zoning to heavy industry. Airport staff submitted the
information and application form to the Planning and
Development Department to have the property rezoned. The
rezoning was approved with the stipulation that uniform design
elements are adopted so each future building is identifiable as part
of the airport campus. An agreement was drafted to incorporate
the uniform design element restriction language.
Analysis:The new zoning will go into effect once the signed Restriction
Agreement is received by the Planning and Development
Department for recording.
Financial Impact:N/A
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
N/A Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
ZONING RESTRICTION AGREEMENT
STATE OF GEORGIA)
COUNTY OF RICHMOND)
THIS COVENANT, made this __________ day of November in the year of our Lord Two Thousand
and Seventeen, between the Augusta Aviation Commission, (hereinafter referred to as "Property
Owner(s)", and AUGUSTA, GEORGIA, a Political Subdivision under the laws of the State of Georgia,
hereinafter referred to as 'Augusta, Georgia'.
W IT N E S S E T H :
That the said Property Owner(s), for and in consideration of the Commission of Augusta, Georgia approving
rezoning requested by the Property Owner(s) and the benefits flowing to each of the undersigned, the
undersigned, by execution of the Zoning Restriction Agreement, attached hereto as Exhibit "A", agree to
and acknowledge the zoning terms and conditions stated in said Agreement as they apply to the described
property set forth in Exhibit "A", and agree that the attached zoning terms and conditions shall run with
said property as long as the requested zoning classification is effective. The Planning Commission agrees
to record this instrument in the Office of the Clerk of the Superior Court for Augusta, Georgia, and to bear
all costs for the recording of same.
IN WITNESS WHEREOF, Property Owner(s) have hereunto set - hand(s) and seal(s), the day and year
first above written.
SIGNED, SEALED AND DELIVERED SIGNED, SEALED AND DELIVERED
in the presence of: in the presence of:
(SEAL) (SEAL)
(Notary Public) (Notary Public)
George R. Sasser, Chairman
Augusta Aviation Commission
_______________________________ (SEAL)
MAYOR
Z-17-35
Commission Meeting Agenda
12/19/2017 2:00 PM
Compensation Schedule and Implementation Plan
Department:Administrator's Office
Department:Administrator's Office
Caption:Motion to approve the new compensation schedule developed by
the Archer Company as part of the Classification and
Compensation Study effective January 1, 2018 (Exhibit I);
authorize the implementation plan as outlined by the
Administrator in a budget summary document dated November
21, 2017 (Exhibit II-page 4); and, authorize the transfer of funds
from contingency in order to implement the plan. (Approved by
Administrative Services Committee December 12, 2017)
Background:The Augusta Richmond Consolidated Government (“Augusta”)
retained the services of the Archer Company to conduct a
Classification and Compensation Study. The study had the
following goals: (1) ensure that all positions are properly
classified and ranked according to duties and responsibilities of
the position (internal equity); (2) determine a competitive pay
range for each position that enables Augusta to attract and retain
qualified employees; (4) update job documentation and position
descriptions to reflect current duties and responsibilities; and (5)
provide recommendations to management regarding the
implementation and administration of the pay plan. The results of
the study were discussed with the Commission at the Commission
meeting of November 7, 2017.
Analysis:In order to assess the impact of current labor market and related
economic conditions on Augusta’s pay plan, the Archer Company
compiled wage and salary data for one hundred and forty-eight
(148) benchmarks from nine (9) organizations representative of
Augusta’s competitive market. Additional data was compiled from
the Economic Research Institute to factor private sector data into
the analysis. Representative organizations were selected in
accordance with the following characteristics: (1) organizations
with which Augusta competes for employees; (2) organizations
which are recognized as important, or influential, in the local
market place; (3) organizations which are within proximity to
Cover Memo
Augusta’s competitive market (i.e. the same geographic region);
and/or (4) organizations with similar population, demographics,
and scope of services. In addition to the organizations specifically
targeted, the market data was compared to published market data
to ensure consistency. Market data was compiled from the
following organizations: Immediate Market • Columbia County
(GA) • Aiken County (SC) • City of North Augusta (SC) •
Economic Research Institute (Private Sector) Regional /
Consolidated Govts • Athens-Clarke County (GA) • Macon-Bibb
County (GA), • Columbus-Muscogee (GA) • Chatham County
(GA) • Greenville County (SC) • Henry County (GA) The
schedule for implementing the pay adjustments for 2018 is as
follows: 1.5% across the board adjustment January 19 paycheck
Adjustments to new minimum and implementation March 16
paycheck of Sheriff’s pay plan adjustments Sheriff’s plan will
vary from general government Adjustments for Years of Service –
pay grades 1- 14 March 30 paycheck The years of service
adjustments will be awarded in accordance with the percentage
differences outlined in the below table. Years of Service
Longevity Pay Adjustment 0-9 years No Additional ATB 10-14
years Additional 4% ATB 15-19 years Additional 5% ATB 20+
years Additional 6% ATB
Financial Impact:$2,802,050 is included in the 2018 adopted budget for pay
adjustments for the General Fund and Law Enforcement. Amounts
necessary to cover implementation for employees in other funds
are included the adopted budget for those Funds.
Alternatives:1.Adopt the new pay structure and authorize implementation as
outlined herein. 2.Do not adopt the plan.
Recommendation:Adopt the new pay structure and authorize implementation as
outlined herein.
Funds are Available
in the Following
Accounts:
Available from contingency for the various funds as per adopted
budget action.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Compensation Study
Implementation
December 12, 2017
Background
Currently…
•The Augusta classification structure includes 558 job titles
•Job titles cover the organization’s 2,800+ positions
•Positions spread across multiple departments providing typical municipal and county services
•The pay plan has 34 active grades
Outcome…
•The recommended pay plan developed as a result of this study incorporates four hundred and
ninety-four (494) job titles spread across thirty-four (34) pay grades
2
Goals of Study
•To streamline the number of classifications
•To ensure that all positions are properly classified and ranked according to
duties and responsibilities of the position (internal equity)
•To determine a competitive pay range for each position that enables Augusta to
attract and retain qualified employees
•To update job documentation and position descriptions to reflect current duties
and responsibilities
•To provide recommendations to management regarding the implementation and
administration of the pay plan.
3
Augusta Richmond Consolidated Government
Classification and Compensation Study, 2017
Effective January 2018
Pay Schedule (Grades, Points, and Pay Ranges)
Modified Implementation (Year 1, Multi-Year Phase-
in)
4
Grade Min Mid Max
1 20,000 22,672 27,207
2 19,433 24,292 29,150
3 20,729 25,911 31,093
4 22,024 27,531 33,037
5 23,320 29,150 34,980
6 24,615 30,769 36,923
7 25,911 32,389 38,866
8 27,206 34,008 40,810
9 28,502 35,628 42,753
10 29,798 37,247 44,696
11 31,093 38,866 46,640
12 32,389 40,486 48,583
13 33,684 42,105 50,526
14 34,980 43,725 52,469
15 36,275 45,344 54,413
16 37,571 46,963 56,356
17 38,866 48,583 58,299
18 40,162 50,202 60,243
19 45,738 52,599 68,607
20 48,554 55,838 72,832
21 51,371 59,076 77,056
22 54,187 62,315 81,281
23 57,003 65,554 85,505
24 59,820 68,793 89,730
25 62,636 72,032 93,954
26 65,453 75,270 98,179
27 68,269 78,509 102,403
28 75,789 83,367 113,683
29 81,677 89,845 122,516
30 87,566 96,323 131,349
31 93,455 102,800 140,182
32 102,288 112,517 153,432
33 111,121 122,233 166,681
34 117,010 128,711 175,514
Implementation Schedule
(outlined during November 21 budget Presentation)
•1.5% increase for all employees, effective with the paychecks issued on January 19
–(all employees)
•Adjustments to the new market minimums, for all employees currently below the new minimums,
effective with the paychecks issued on March 16
–(approximately 917 employees)
•Adjustments above the minimums, as appropriate, for those employees with at least 10 years of service, in
grades 4-14, effective with the paychecks issued on March 30
–(approximately 968 employees)
5
Pay Plan Examples
6
Longevity Adjustment
New Title
Years of
Service Current Pay
1.5%
Increase
Increase to
Minimum
Total
Increase $
Total
Increase %
New pay
w/o
Longevity
New
Grade
Longevity
Rate
Longevity
Increase
Total
Adjusted
Increase
Total
Adjusted
Increase %
New Pay
w/
Longevity
Animal Control Officer 0.9 $ 22,500 $ 338 $ 6,961 $ 7,298 32.4%$ 29,798 10 0%$ -$ 7,298 32.4%$ 29,798
Parks Maintenance Worker 34.9 $ 26,638 $ 400 $ -$ 400 1.5%$ 27,038 5 6%$ 1,622 $ 2,022 7.6%$ 28,660
Firefighter II 0.8 $ 30,000 $ 450 $ 5,825 $ 6,275 20.9%$ 36,275 15 0%$ -$ 6,275 20.9%$ 36,275
Manager 4.5 $ 59,392 $ 891 $ -$ 891 1.5%$ 60,283 24 0%$ -$ 891 1.5%$ 60,283
Accounts Payable
Technician 29.6 $ 28,708 $ 431 $ 660 $ 1,090 3.8%$ 29,798 10 6%$ 1,788 $ 2,878 10.0%$ 31,586
Custodian 11.6 $ 17,857 $ 268 $ 3,899 $ 4,167 23.3%$ 22,024 4 4%$ 881 $ 5,048 28.3%$ 22,905
RCCI Work Detail
Supervisor 1.5 $ 31,683 $ 475 $ 1,490 $ 1,965 6.2%$ 33,648 13 0%$ -$ 1,965 6.2%$ 33,648
Help Desk Specialist 2.3 $ 39,060 $ 586 $ -$ 586 1.5%$ 39,646 14 0%$ -$ 586 1.5%$ 39,646
Equipment Operator Senior 10.1 $ 24,380 $ 366 $ 5,052 $ 5,418 22.2%$ 29,798 10 4%$ 1,192 $ 6,610 27.1%$ 30,990
Property Appraiser III 4.5 $ 45,922 $ 689 $ -$ 689 1.5%$ 46,611 16 0%$ -$ 689 1.5%$ 46,611
Longevity Increases
Years of Service No. Employee Amount of Inc.General Fund
00-09 1694 $0.00 $0.00
10-14 316 $145,779.34 $77,986.34
15-19 179 $88,100.38 $45,335.83
20+473 $271,317.79 $161,152.83
Grand Total 2662 $505,197.51 $284,475.00
7
Impact of Phase 3 Longevity-Related Salary Increase (with benefits)
Available only to Salary Grades 1 through 14
8
FUND 4% Increase 5% Increase 6% Increase Total
Full Time Employees
101 General Fund $ 84,685 $ 48,605 $ 182,655 $ 315,945
216 Emergency Telephone 6,384 1,937 2,723 11,044
217 Building Inspections --2,235 2,235
220 Grants -2,339 -2,339
221 Housing & Neighborhood Dev --2,449 2,449
273 Law Enforcement 25,388 26,279 61,299 112,967
274 Fire Protection -4,069 7,988 12,058
328 SPLOST 5,662 -1,877 7,540
506 Water & Sewerage 25,726 11,277 34,187 71,191
541 Waste Management 4,554 -2,197 6,750
542 Garbage Collection -2,011 1,877 3,889
551 Augusta Regional Airport --2,711 2,711
581 Stormwater 9,480 -2,282 11,762
611 Risk Management --4,864 4,864
Total for Full Time $ 161,880 $ 96,518 $ 309,344 $ 785,790
Part Time Employees
101 General Fund 4,999 3,531 2,671 11,201
273 Law Enforcement 768 --768
541 Waste Management -
Total for Part Time $ 5,767 $ 3,531 $ 2,671 $ 11,969
Grand Total $ 167,646 $ 100,049 $ 312,015 $ 797,759
Decisions
•Commission set aside $2.8M as part of 2018 budget adoption on November
21,2017 to cover the cost of implementing the general fund portion of study
•Today’s request..
–Approve the new pay structure
–Authorize the implementation plan
–Authorize the transfer of funds from contingency to the respective funds
and departments for purposes of funding the implementation
9
Commission Meeting Agenda
12/19/2017 2:00 PM
Facilitiy Space Allocation Plan Recomendations
Department:Central Services Department
Department:Central Services Department
Caption:Motion to approve prioritized list from the Administrator and
staff regarding the recommendations outlined within the Facility
Space Allocation Plan. (Approved by Administrative Services
Committee December 12, 2017)
Background:Departments sometimes need to adapt to ongoing operations to
effectively meet Commission goals and objectives. These changes
frequently require modifications to existing space to make
efficient use of existing resources. The modifications presented
will allow for future growth and assess the current needs of each
Department respectfully.-Expand the Law Department by
utilizing space vacated by the Engineering Department relocating
to Walker Street. -Renovate Traffic Engineering Building to
relocate the Wellness Center from 4th Street -Relocate
Compliance Department from the 7th floor to the 5th floor -
Demolish Engineering Administrative building; construct
additional parking to improve traffic flow -Irrigate landscaping
islands -Relocate Marshal’s Operation Center (MOC) from
Deans Bridge Rd to the 7th floor (Compliance Suite) and
expand the Marshal’s Suite to include the offices for additional
staffers -Designate space on the 5th floor vacated by Augusta 311
for Keep Augusta Beautiful -Renovate the Central Services
Department offices located on Peach Orchard – new Department
June 2016 -Relocate Augusta 311 from the 5th floor of the
Municipal Building to the Central Services Department offices
Analysis:Central Services, in concert with the Administrator and Finance
Department, have looked at various options to meet current and
future needs. We believe the recommendations outlined herein
represent the best options at this time.
Financial Impact:Municipal Campus Projects $651,085 SPLOST 7 Central Services
Renovations $529,584 SPLOST 7 and 2017 Capital Cover Memo
Alternatives:1.Receive as information 2. Do not approve the recommendations
Recommendation:-Expand the Law Department by utilizing space vacated by the
Engineering Department relocating to Walker Street -Renovate
Traffic Engineering Building to relocate the Wellness Center from
4th Street -Relocate Compliance Department from the 7th floor to
the 5th floor -Demolish Engineering Administrative building;
construct additional parking to improve traffic flow -Irrigate
landscaping islands -Relocate Marshal’s Operation Center (MOC)
from Deans Bridge Rd to the 7th floor (Compliance Suite) and
expand the Marshal’s Suite to include the offices for additional
staffers -Designate space on the 5th floor vacated by Augusta 311
for Keep Augusta Beautiful -Renovate the Central Services
Department offices located on Peach Orchard – new Department
June 2016 -Relocate Augusta 311 from the 5th floor of the
Municipal Building to the Central Services Department offices
Funds are Available
in the Following
Accounts:
Municipal Campus Projects $651,085 SPLOST 7 Central Services
Renovations $529,584 SPLOST 7 and 2017 Capital
REVIEWED AND APPROVED BY:
Cover Memo
Facility Space Allocation
Plan Recommendations
December 12, 2017
Background
2
•Toured facilities in 2015
Conclusions:
-Many facilities in need of upgrades
Addressed by putting 5M in SPLOST
-Inadequate maintenance
-Need comprehensive space planning
Engineering
3
Engineering
4
Engineering
5
Engineering
6
Planning & Development
7
Planning & Development
8
Planning & Development
9
Planning & Development
10
Successes
11
•Public Defender moved
•Planning & Development moved to a temporary location; moving into
new building January 3, 2018
•AUD and Engineering moved to Walker Street
Leased Property
12
•Successes:
Former lease agreements
Lessee Annual Payment Square Footage Expiration Date
AUD (Bay Street) $157,220.64 11,389 September,2016
Juvenile Court (Broad Street)$161,076.00 11,891 December, 2016
Properties leased to ARC
Department Annual Payment Square Footage Expiration Date
Augusta Utilities
(Peach Orchard Rd)$218,750.00 17,500 October, 2024
Housing & Development
(ANIC)$113,016.24 5,870 Month to Month
Tag Office / AU (ANIC)$76,725.00 4,650 June, 2018
Tax Commissioner’s Office
(Washington Rd)$72,459.96 2,600 January, 2022
Cooperative Extension
(Greene St)$30,000.00 4,502 Month to Month
13
Properties leased to ARC
Department Annual Payment Square Footage Expiration Date
Probation -Land Lease
(Walton Way and 4th)$42,000.00 1.61 Acres June, 2021
Land Bank Authority
(ANIC)$3,840.00 280 Month to Month
14
* The above listed leases do not include AFD, RCSO, or various R&P Facilities
Available Funding
15
•$5M Existing Facilities
•$2.5M Records Retention
•$1.5M Fleet Maintenance
•$1M Fire Training Center / EOC
•$1M MOU
•$981K Municipal Campus
•$500K 911 Renovations
•$500K Animal Services
Current Space Needs -Funded
16
1.Wellness Center: Currently in modular office space; need
to expand
2.Central Services Department: Consolidate essential
functions in one central location; AUD Water Production
Plant pumps located in rear of facility require utility
services to building; Facilities Maintenance Construction
Shop is located behind building; built in 1976 with limited
renovation work since; serves as the IT South Augusta fiber
communications hub
Central Services Department -Current
17
Central Services
18
Central Services Department -Future
19
Central Services Summary
20
-A link to IT
-Recreation Administration
-Board of Elections
-Other buildings on this property
-Charles B Webster Detention Center
-Augusta Regional Airport
-Marvin Griffin Road
-Fire Administration
-RCCI
•Cost of renovations $529,584
•Additional CSD operations on site
•Fifteen employees
•Upgrading data/communications, ADA compliance for bathrooms/entrances,
code complaint electrical systems and plumbing infrastructure, hazardous
material remediation
•The South Augusta fiber hub for IT
Current Space Needs -Funded
21
3.Law Department:Lacks adequate space for existing staff
and room for growth
4. Animal Services: HVAC, roof work, water intrusion
issues and building envelope
5. 911: Expansion and upgrades of current facility
6. Records Retention: Additional facility to house records
due to lack of storage (1815 Marvin Griffin Rd)
7. Augusta 311: Relocate 311 to CSD office creates
expansion opportunity for Compliance Department
Current Space Needs -Funded
22
8. Keep Augusta Beautiful: New program with 2 employees
requiring space
9.Compliance Department: Lacks space for existing staff
and has confidentiality issues with existing setup;
Department not in existence during renovation planning
10. Marshal’s Office: Lacks space for 3 employees and a
centralized Operation Center (currently on Deans Bridge
Rd). Additional space needs were not requested with
former Marshal Office Administration
Current Space Needs -Funded
23
11. Fire Department Training Center and EOC: Creation of
a training center and relocation of EOC from 911
12. Fleet Shop:Age of facility, SPLOST 7 funding for
maintenance design and upgrades
Current Space Needs -Unfunded
24
1.RCCI:Age of facility, poor ventilation, updated/new
facility
2.Juvenile Court: Lacks court room space, occupy shared
offices within MB, lack programming space
3.Probation Services: Modular offices, land lease
4.Recreation & Parks: Renovated Facility, ADA
modifications
5.HCD: Lease too expensive
Municipal Campus
25
Law Department
Wellness Center
Current
1,000 Sq. ft.
Proposed
2,385 Sq. ft.
26
Municipal Campus
Compliance Department 5th Floor
Current
1,114 Sq. ft.
Proposed
1,908 Sq. ft.
27
Municipal Campus
Keep Augusta Beautiful 5th Floor
Current
0 Sq. ft.
Proposed
765 Sq. ft.
28
Marshal’s Office
Current
3,303 Sq. ft.
Proposed
4,417 Sq. ft.
29
Municipal Campus
Engineering Admin Challenges
30
•Main entrance and bathroom (2nd floor) is not ADA
accessible
•Only facility restroom located on the second floor
•HVAC needs to be replaced due to age and operation
•Carpet, paint, other cosmetic upgrades needed
•Replace/repair windows and trim as necessary
•Elevator installation (retrofit options)
Estimated renovation cost: $100k -$150k
Parking Layout Concept
47 Proposed
Spaces 5 Net
31
Municipal Campus Account
32
Balance available as of November 6, 2017 $981,239
Estimated Costs
_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Law Department $317,090
Wellness Center $100,000 plus
Compliance Department $ 84,600
Parking Lot Addition & Design $ 80,500
Irrigation $ 33,895
Municipal Campus Account
33
Marshal’s Office Buildout $25,000
Demolition of Engineering Building $10,000
Total $651,085
New Balance $330,154
*Money can only be spent on the Campus
Recommendations
34
•Do what makes sense from a management
perspective
•Do what is funded
•May be less expensive to do now, rather than later
Recommendations
35
1.Wellness Center:Renovate Traffic Engineering Building
to relocate the Wellness Center and future occupational
health from 4th Street
2.Central Services Department: Renovate/expand the
Administrative Offices on Peach Orchard Rd (bid twice)
3.Law Department: Expand the Law Department by
utilizing space vacated by the Engineering Department
relocating to Walker Street
4.Demolish Engineering Administrative building; construct
additional parking to improve traffic flow
Recommendations
36
5. Relocate Compliance Department from the 7th floor to
the 5th floor with modifications to the suite
6.Relocate Marshal’s Operation Center (MOC) from
Deans Bridge Rd to the 7th floor (Compliance Suite) and
expand the Marshal’s Suite to include the offices for
additional staffers
7.Irrigate Municipal Building Landscaping Islands
8.Designate space on the 5th floor vacated by Augusta 311
as offices for Keep Augusta Beautiful
Recommendations
37
9.Relocate Augusta 311 from 5th floor of the Municipal
Building to the Central Services Administrative Offices
Next Steps
38
•Find funding for other needs:
Housing & Community Development
Juvenile Court
Probation Services
Recreation & Parks
RCCI
Commission Meeting Agenda
12/19/2017 2:00 PM
Housing and Community Development Department’s (HCDs)_Federal Contract/Agreement Procedure
for 2018
Department:Housing and Community Development Department
Department:Housing and Community Development Department
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) contract procedural process relative to
authorization of agreements/contracts/HUD forms for the various
federal programs administered by the Department for
program/calendar year 2018. (Approved by Administrative
Services Committee December 12, 2017)
Background:Each year the City receives Community Development Block
Grant (CDBG), Emergency Solutions Grant (ESG), HOME
Investment Partnership (HOME), and Housing Opportunities for
Persons with AIDS (HOPWA), Neighborhood Stabilization
Program (NSP 1 and 3), Supportive Housing Program (SHP),
Continuum of Care Program (CoC) funds from the U. S.
Department of Housing and Urban Development. These funds are
used to fund agencies and projects, to assist low to moderate
income persons, and revitalize low-income neighborhoods. The
Augusta Housing and Community Development Department
(HCD) annually solicits proposals from agencies and develops
CDBG, ESG, HOME and HOPWA budgets which are
incorporated into the City’s Annual Action Plan that is presented
to the Augusta Commission for approval. To carry out the projects
presented in the Action Plan, HUD requires the City to have
agreements with each agency that is to be funded. If a project
involves construction, a construction contract and/or professional
service contracts may also be required. HUD regulations require
grantees to meet a federally mandated spend-down threshold
(Timeliness Standard). It is calculated by HUD each year at the
end of October. Unfortunately, Congress’ failure to approve a
federal budget in a timely manner for its entitlement communities
to receive grant agreements early in the year is not an acceptable
reason for failing to meet this expenditure requirement. To
facilitate the execution of agreements/contracts, we are proposing
the following Agreement/Contract Execution Procedure for the
Housing and Community Department for Program Year 2018: The
Cover Memo
Mayor be given authorization to execute all necessary grant
agreements (wherein 1 City of Augusta signature is requested)
relative to the approved Consolidated Plan/Annual Action Plan
and other federal programs stated above as required by HUD; The
Mayor, Administrator, and Director of HCD will be given
authorization to execute all the necessary agency grant agreements
and contracts required to implement the Consolidated Plan/Annual
Action Plan as approved by the Commission. All agreements,
forms, and/or certifications, unless specified on HUD generated or
other federally generated documents which requires only the
Mayor’s signature, will require the signatures of all 3 parties. All
City of Augusta Procurement Policies will be complied with and
acknowledgement given by the appropriate staff of the
Procurement Department.
Analysis:The current process was approved initially by the Augusta
Commission in January 2017 and has worked well. Thus, we seek
your approval to continue in program/calendar year 2018.
Financial Impact:The City receives funding from the US Housing and Urban
Development Department on an annual basis. Last year's HUD
agreements granted the City the use of CDBG funds in the amount
of $1,649,350.00, HOME Investment Partnership funds in the
amount of $708,217.00, Emergency Solutions Grant funds in the
amount of $150,876.00, Housing Opportunities for Persons With
AIDS funds in the amount of $1,052,968.00 and Continuum of
Care funding in the amount of $202,475.00
Alternatives:Do not approve HCD's agreement/contract/HUD Form procedural
process.
Recommendation:Motion to approve HCD's procedural process relative to
authorization of agreements/contracts/HUD forms for the various
federal programs administered for program/calendar Year 2018
Funds are Available
in the Following
Accounts:
Funds are available in the respective HUD Program Accounts.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission Cover Memo
Cover Memo
Commission Meeting Visual for Contract Process
Date Grant
Received
Deadline to
Meet 1.5 Grant Amount Funds from Prior
Year Program Income 1.5 Threshold to
Meet
Amount to Spend
to Meet 1.5
Days to Meet
1.5
2010 5/17/2010 10/31/2010 2,448,329.00$ 2,706,197.44$ 158,520.13$ 3,672,493.50$ 1,640,553$ 167
2011 7/13/2011 10/31/2011 2,040,442.00$ 2,952,261.31$ 155,106.58$ 3,060,663.00$ 2,087,147$ 110
2012 5/4/2012 10/31/2012 1,723,227.00$ 2,708,067.61$ 208,652.49$ 2,584,840.50$ 2,055,107$ 180
2013 9/6/2013 10/31/2013 1,758,771.00$ 2,025,141.53$ 486,761.47$ 2,638,156.50$ 1,632,518$ 55
2014 6/30/2014 10/31/2014 1,703,221.00$ 1,494,363.89$ 455,526.48$ 2,554,831.50$ 1,098,280$ 123
2015 6/24/2015 10/31/2015 1,689,993.00$ 2,429,043.28$ 115,156.40$ 2,534,989.50$ 1,699,203$ 129
2016 9/7/2016 10/31/2016 1,675,892.00$ 1,886,200.51$ 191,119.49$ 2,513,838.00$ 1,239,374$ 54
Submit to
Novus
Agenda
Admin
Services
Meeting
Commission
Meeting
Receive
Administrator's
Letter
Legal Department Administrator Mayor Clerk of
Commission Returned
Total
Number of
Days
12/4/2017 12/12/2017 12/19/2017 12/20/2017 1/2/2018 1/9/2018 1/16/2018 1/23/2018 1/30/2018 57
Notes:
1 . This is a very rough estimate of the process. Allows for one week between departments for signatures.
1/30/2018 28
2. This is a very rough estimate of the process. It removes going before Commission with each contract.
3. Neither takes into account the time for the Subrecipients to have their Board Members sign the contracts and return to us.
1/2/2018 1/9/2018 1/16/2018 1/23/2018
According to 24 CFR 570.902, HUD grantees cannot have more than 1.5 times their current grant amount in their line of credit 60 days before the end of the Program Year.
Number of
Days to
Complete
Commission
Approval
Process1
Current
Process2
Program Years run from Jan. 1- Dec. 31. this means that grantees must meet their 1.5 threshold no later than Oct. 31
Funds are subject to any Program Income that the grantee received throughout the Program Year
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
2010 2011 2012 2013 2014 2015
$1,640,553
$2,087,147
$2,055,107
$1,632,518
$1,098,280
$1,699,203 Do
l
l
a
r
A
m
o
u
n
t
PY Years
Series2
167
110
180
55
123
129
2010 2011 2012 2013 2014 2015
Series1
Commission Meeting Agenda
12/19/2017 2:00 PM
Motion to Deny the Protest of Humdinger Equipment
Department:Procurement
Department:Procurement
Caption:Motion to deny the Protest of Humdinger Equipment, LTD
regarding ITB 17-273 Landfill Compactor for the Augusta,
Georgia - Environmental Services Department and to lift the stay
of procurement in accordance with Augusta, GA
Code. (Approved by Administrative Services Committee
December 12, 2017)
Background:Bid item 17-273 Landfill Compactor for the Environmental
Services was opened on Friday, October 27, 2017. Humdinger
Equipment, Ltd. submittal was deemed as non-compliant due to
the vendor not supplying a Business license number or an E-
Verify number. Both items are a requirement of the bid
submittal. A non-compliant letter was sent to Humdinger
Equipment on October 27, 2017. The Procurement Department
received a protest letter from Humdinger Equipment on November
2, 2017. The letter stated that they were not required to have a
business license or an E-verify number. The Procurement
Department responded to the vendor on November 2, 2017 stating
that we had confirmed that they were not required to have a
business license for License; however, the E-verify number was
required at the time of submittal. The vendor responded on
November 3, 2017 requesting to appeal the decision to deny their
protest request.
Analysis:The specifications stated that the E-verify number is required from
any vendor at the time of submittal. The invitation to bid stated
that An invitation for bids shall be issued by the Procurement
Office and shall include specifications prepared in accordance
with Article 4 (Product Specification), and all contractual terms
and conditions, applicable to the procurement. All specific
requirements contained in the invitation to bid including, but not
limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other
requirements designated by the Procurement Department are
Cover Memo
considered material conditions of the bid which are not waiveable
or modifiable by the Procurement Director.
Financial Impact:Undetermined at this time.
Alternatives:Uphold the Protest of Humdinger Equipment, Ltd. regarding ITB
17-273 Landfill Compactor for Augusta, Georgia's Environmental
Services Department and allow there bid to be included in the
evaluation process.
Recommendation:Deny the protest of Humdinger Equipment Ltd – and lift the stay
of procurement in accordance with the Augusta, GA Code.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
OFFICIAL
VENDORS
H.O Penn Machinery
Company, Inc.
122 Noxon Road
Poughkeepsie, NY 12603
Humdinger Equipment, Ltd
3202 Clovis Road
Lubbock, TX 79415
Tractor &Equipment Co.
3809 Mike Padget Hwy
Augusta, GA 30906
Flint Construction & Forresty
Division
1900 William Few Parkway
Grovetown, GA 30813
Yancy Brothers
4165 Mike Padgett Hwy
Augusta, GA 30906
Attachment B NO BID YES YES YES YES
E-Verify Number NO/ Non-Compliant 49526 344722 686717
SAVE Form YES YES YES YES
Year 2017-2018 2018 R 2017 2018
Make/ Brand TANA ALJON BOMAG CATEPILLAR
Model E520ECO ADV600 BC1172RB4 836K
Bid Price $944,020.00 $675,000.00 $912,824.00 $1,093,683.00
Carlson GPS System $61,500.00 $104,975.00 $61,500.00 $107,980.00
TRADE IN VALUE 2008
CATEPILLAR $30,000.00 $42,000.00 $40,000.00 $32,000.00
TRADE IN VALUE
2007 ALJON $25,000.00 $37,000.00 $10,000.00 $30,000.00
Cone Shaped Wheels w/
Plug NA NO BID NO BID NA
Approximate Delivery Time 120-150 DAYS ARO 90-120 DAYS ARO 120 DAYS ARO 20-23 WEEKS ARO
Caterpillar 836K Compactor or Approved Equal
Total Number Specifications Mailed Out: 13
Total Number Specifications Download (Demandstar):1
Total Electronic Notifications (Demandstar): 79
Mandatory Pre-Bid/Telephone Conference:NA
Total packages submitted: 5
Total Non-Compliant: 1
Bid Opening Item #17-273 Landfill Compactor
for Augusta, Georgia -Environmental Services
Bid Due: Friday, October 27, 2017 @11:00 a.m.
Optional Equipment
Page 1 of 1
@"*rrr*rr*rrlq/rrrtrr*rrt-i/44
R GI %.$*@o*d, qrr*t""
Faxed (806.771.9945) and Mailed
October 27,2017
Chad Phares
Humdinger Equipment, Ltd.
3202 Clovis Road
Lubbock, TX794L5
Ref: Bid Item #17-273 Landfill Compactor for Augusta, GA- Environmental Services Department
Bid Date: Friday, October 27 ,2017 @ I l:00 a.m.
Dear Mr. Phares:
Thank you for your submittal in response to the above referenced Bid Item. After reviewing your
submittal, it was noted that your company failed to provide an E-Verifu number. We have included all
corresponding forms from the specifications and the forms submitted for your review. [n accordance to
the Bid specifications and the Augusta, Georgia Code, your company's submittal has been deemed non-
compliant.
I wish to call your attention to ARTICLE 6, Sec. 1-10-50 and ARTICLE 9,1-10-81 and 1-10-82 of our Augusta,
Georgia Code as it relates to handling claims:
ARTICLE 6: PROCUREMENT SOIIRCE SELECTION METHODS A]\D CONTRACT AWARDS
Sec. I-10-50. Sealed bids selection method.
Conditions for use. All contracts of Augusta, Georgia shall be awarded by competitive sealed bidding excE)t as
otherwise provided elsewhere in this article (see section I-10-52-Sealed Proposals; l-10-S3-Professional Services;
l-10-54-Quotations; 1-10-56-Sole Source Procurement; and 1-10-S7-Emergency Procurements, ofthis chapter).
Invitation for bids and speciftcations. An invitation for bids shall be issued by the Procurement Ofice and shall
include specifications prepared in accordance with Article 4 (Product Specffications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but
not limited to, the number of copies needed, the timing of the submission, the required financial data, and any
other requirements designated by the Procarement Department are considered. material conditions of lhe bid
which are not wuiveable or modffiable by the Procurement Director, All requests to waive or modify any such
material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta,
Georgia Commissionfor approval by the Augusta, Georgia Commission.
ARTICLE 9: APPEALS, PROTESTS AND REMEDIES: Sec. 1-10-81and Sec.1-10-82.
Procurement protests. Authortty tu Resolve Protested Solicitations snd Awards,
Right to Prolest Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection
with the solicitation or award of a contract may protest lo the Procurement Director.
1-10-82. Filing of Protest Protests shall be made in writing to the Procurement Director and shall be filed in within
five (5) business days after the protestor knows or should have ldnown of the focts giving rise thereto. A protest is
considered filed when receiyed by the Procurement Department. Protests filed after the Jive (5) day period shall not
be considered qnd are deemed afailure on the part of the protestor la *haust administrative remedies.
(a)
(b)
(a)
(b)
Room 605 - 535 Telfair Street, Augusta Georgia 30901
(706)82t-2422 -Fax (706) 821-281 I
www.augustaga.gov
Register at www.demandstar.com/supplier for automatic bid notifi cation
Scan this QR code with your
smartphone or camera equipped
tablet to visit the Augusta, Georgia
(c) Stay of Procurements During Protests or Appeals. In the event of a timely protest under section I-10-g2 of thisArticle, the Procurement Director shatl not pioceed further with tie solicitition or with the award of.the contractunless the Administrqtor, after consultation with ihe head of the using acency and General Ciunsel, makesdetermination that the award of the contract without delay is necessary to proteci substantial interests of Augusn,Georgia' Such a determination may be made orally in i Committee ueeiing, a Commission Meeting or may beprovided to the protestor in writing.
We sincerely appreciate your interest in doing business with Augusta, Georgia and look forward to your continuedparticipation in future business opportunities. Any Correspond"i"" .or."*irg this matter or questions concemingfuture procurements must be submitted via mail, fax or "."i1 u. follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of procurement
535 Telfair Street, Room 605
Augusta, GA 30901
OrFax: 706-821-2811
Email: procbidandcontract@auzustaga. sov
Sincerely,
I
ne^Lfr
Geri A. Sams, Director
Procurement Department
GAS/ss
Attachments
cc: Chester Brazzell, Deputy Administrator
Lori Videtto, Environmental Services Department
(c) stay of Procurements During Protests or Appeals. In the event _of a timety protest under section t-10-g2 of thisArticle' the Procurement Dirictor snaa-"ot )ioi"ia i;;i; with tie solicitition i, with the award of the contractunless the Administrator, after consultatioi with ;ht; head of the using agenq) and General Counsel, makesdetermination that the award of the contract-withollt delay is necessary to protect substantial interests of Augusta,Georgia' such a determination may be made orally in-l )ommittee aeeiing, a commission Meeting or may beprovided to the protestor in writing.
we sincerely appreciate your interest in doing busincss with Augusta, Georgia and look forward to your continuedparticipation in future business opportunities. Any corresponJ"i"-" "oo""*irg this matter or questions concerningfuture procurements must be subrnitted via mail, ttu* o. e-ailus rouo*s:
Augusta Procurement Department
Attn: Geri A. Sams, Director of procurement
535 Telfair Street, Room 605
Augusta, GA 30901
OrFax: 706-821-2811
Email: procbidandcontract@augustaga. eov
Sincerely,
IMm
Geri A. Sams, Director
Procurement Department
GAS/ss
Attachments
cc: Chester Brazzell, Deputy Administrator
Lori Videtto, Environmental Services Department
lnvitation to Bid
seated blds will be received at this office until Friday, october 27, 2077 @ 11:00 a.m. for furnishing:
Bld ltem #17'273 tandfill compactor for Augusta, Georgra - Environmental services Department
Bids will be received by Augusta, GA commission hereinafter referred to as the owNER at the offices of:
Geri A. Sams, Director
Augusta procurement Department
535 Telfair Street - Room G05
Augusta, Georgia 30901
execution of contract with
lnvitation for bids ond specificotions. An invitation for bids shall be issued Office and shall includespecifications prepared in accordance with Articre 4 (product It contractual terms and conditions,
bld lncludln6 but not llmttcd to, the
applicable to the procurement. All speclflc requtrementr contslnGd ln thenumber of coplec needed, the tlmlng of the submbslon, the rcqulred and any other requlremenB deslgnatedby thc Procurement Depsrtment rre consldered mrterrsl condrtronr 8rG not walveabla or modlfable bytheProcurGment Dlrcctor. All requests to waive or modify any
:l1g;.t1'Ji;ffiii,i:il1r,,*" o,gy:,., Georgia web site under the procurement +documents may be obtained at the office oith" Rrgrrta, GA procurement Department, *t i"ti.Ttfl*llruDrr,Augusta' GA 30901' Documents may be examined during regular business hours at thprocurement Department. i^qrrrrrrEu uul,rB letular ouslness nours at tne orficesd\tt5, en
N.!i.*,.,,,"$1i,;;";ru{n*H#iyrJi,t1tr:ilffiT"iitT,T"!1ffi L,:ffi*mm
No bids may be withdrawn for a period of sixty (60) days after bids have been opened,the successful bidder.
Procurement Director to the appropriate committee of theCommission. Please mark BID number on the outside of the
Bidders are cautioned that acquisition of BID
Department is not advisable. Acquisition of BID
receiving incomplete or inaccurate information
Correspondence must be submltted vla
Augusta
Attn: GerlA. Sarytp'll$r of procurement
Erial condition shall be slrbmitted through the
Commission for approval by the Augusta, Georgia
any source other than the office of the procurement
\Elts from unauthorized sources places the bidder at the risk ofwhich to base his qualifications.
535 Tetfair Str6n\m sOS
Augusta,GA 3091,rar zoolf,t-lbfior Email:
No bld wlll be accepted Oqx,}tt must be recerved by mail or hand defivered.
GERI A. sAMs, rr".Olp',iir".,o. -- - -
1l:llgd$t september zt, 2s,october s, tz,2ot7uerro gllrV September 27,2Ot7
Z . \uis Brazzell Oeputy Administrator
ONtt ,;"Ji;|l"* Environmentarservices
Bid ttem t7-273 tandfill Compactor
Bid Due Friday, October 27, 2017 @ 11:00 a.m,
Page 3 of 26
TO THE BELOW INSTRUCTIONS AND DO NOT SUBSTITUTE FORMS
$
The successful PIll submlt the following forms to the procurement Department(5) days after reeelving the ,,Letter of Recommendation,,letter wlll denote the date forms are to be received
Security and lmmigrafl on Subcontractor AffidavltAffidavlt of Sub-Contractor
Please rtview "Notlco to Bldderc" regardlng Augusta Georgla's Local small Buslnoss opportuntty programBldder Requlrements.
Bid ltem t7-273 tandfill Compactor
Bid Due Frida% october 27, 2077 @ 17:00 a,m,
Page 5 of 26
Blddere are cautioned that acqulsltlon of BtD documents through any source other than the oftice of theProcurement Department ls.not advlsable, ecqulsttion of BID ao-cumeits from unauthorueJ sources placesthe bldder at the rlsk of rec-elvlng lncomplete or lnaccurate lnformaflon upon whlch to base his quallficagons.Blds are publicly opened' .lt ls yiur tesionirblllti to ensure that l,our company has met the speclflcalons andLlcenses' requirements prior tosubmltting a Bld,'
NOTICE TO ALI, BIDDERS
(LLEASE R-EAD CAREFULLY)
ADHERE
Return
Attachment B is a consoridated document consrsflng of:
1. Business License ttgrylgr ngquirement (must be provided)2. Acknowtedgement of Addenda (must be ictnon reigeali#nvl3. Statement of Non-Discrimination4. Non-Collusion Affidavit of prime Bidder/Offeror5. Conflict of lnterest
6. contractor Affldavit and Agreement (E-verlfy User lD Number must bo
-d
entity for where they do thebe provided on Page 1 of#.business license, your companyBid. For further information contait
@!!! p Mus! Ec lYotarizelE !E 2 paoes ltusr @ returned wtrhBupinpsslipens,enequiremEnlf doilrracroEGtFro"-nsE6-rtheGovrmajority of their business. Your comoanv,s buslnasc ll.,orro.'Li,Iil
|||p."|rT"l!. B. . lf vgu.r Governmentwr De requirect to obtain a Richmond county business licehse .rt auathe License and lnspection Department @ 706 312_SOS0.
Acknowledqement of Addenda: you Mustacknowledge See Page 1 of Attachment B.
Rev,8l6l20t5
Confllct of lnterest
\Contractor Affidavlt and Aoreement ;/f\ y
il,,ili:l1il#,:T:;[Xffi,lh,:l',;:F;l*trjl3i1;:1l^""a33gt]p.ylt9fA s 13-10-ej,,,"rngiQ*[r',n*,n",,u,v,sva,, ilrilr, er Gorporauon wnrcn tsrontracting with Augusta, Georgla 6oard of Commissioneritai iJo[t"reo3j:9:3ly"t ,lYthoJizalio.! Program* fanv oi i-ne'el"crrontc verilication of work auihorizaran ^^^,o,io ^^o-
By submlssion of a proposal' lhe responding f- ."{l^11-ynder penalty of perjury, that to the best of its knowtedge and belief:1' No circumstances exist.which cause a dnd;i iiinterest in peinrrmins t; #Mces required by thls BlD, and2'That no emplovee of the countv, ilt;t;;;;er.trereoi-no]i'iiiip,iiri"
"gency or omciiratrlcteo'by this BrD, has any pecuniary;H:"#jlg?j:i*?'fiiJ[iJ:pdnaing tt# oi ni"i,u-*r*id;(") d"5-Jniinii,""i nrt ro,r,i *nn-n rn any manner or desree wrth the
By submlssion of a proposal, the vendor certilies under penalty of perjury, that to the best of lts knowledge and belief:(a) The prices ln the proposal have been a"ireJar ino"p"ni"ntrv ,i,iuiirtLiir"ion, consurtation,'coriirinications, or agreement, for thepurpose of restrictins competition, as to any ,rtt"ri"rrtini t";il;il;;iil-;;y other vendor or with any competitor.
ffi ffHffHdflI*ffi mff ffir6##:#[i'h#ff#ffi ,d#
Departmenr "i 6;;i;;6ffi6;; {iiiixi:irg?4i6Fliil"r%ffir#:r"i'}?fr",iffi""1ff,$U*r'J:"#nrHomeland Securltv lo verlfiHomerand securrtvto verrff rnrormltion oinJirv r,ii"o "rpioi""i prilr"ii6H:,rifi?fi&r"fiB5*?.i&,,flffi3tt,B1r,f;ffiT.i]99-6031' in accordance with .the. appilcabflity ;rilil;s ancr deadilnes estabfl shr:mt:*:Sir:r*^FL;i:;:n*1[[sl'!ffiiil"Jt",1") rn connecron ** *S|l"o,iif*"u#;1[y"S|;X*:*:*i,*f::g8"":yISlgSF:f:g'9s.P91q ot corrii"r"iJ",'ii.,t'"ao' win secure u., "#'Jii?X,i,[?9flK1]*mf**'llig:-Tlq:tg:^?*91119f l.ol1l"lybcontradorAtrrravitp,iriiiirrili";;o:;oti j#Ii;
The undersigned further agrees to submdocumentation noted as part of the Ausurgovern this process. ln addition,
subcontractor(s) as requested and
tn
of compliance with
copy
Board
agrees to submit all required forms forfurther understand that niy submittal wlll
NOTARY SEAL
of_Attachment B and any requiredof Commissions specifications which
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Georgla Lew rcqurt.* your compcnyto have en E-verrflfurer tdenflf,aauon l.D.) on orrftcr Julyl, 2009.For addrflonar rnfomaton or b enrcil 10ur company, vrert 0re gtatc of Gcorgre
httos://e-varlfu.uscis'oov/enrolu and/or htto:/Arunv.dor-state.oa rn/rvrr/nrr../r6
**E.Vedry * User ldentiflcaflon NumberNOTE: E-VERtFy usER IDENDtFtCATtoN NUMBER (COmpliNy r.o.ivENDoR wLL BE REeUTRED ro pnovroe i-copy oF Hor MEMORANDUM OF UNDERSTANDING (MOU)
any
be
20-
deemed non.comptiant if any prooess is violated.
Title of or Agent of Contractor
BED AND SWORN BEFORE ME ON THIS THE DAY OF
Public
My Commission Expires:_
Authorized
Bid ttem 17-273 Landfill Compactor
Bid Due Friday, Octobet 27,2OL7 @ 11:00 a.m,
PageT of26
-
Confllct of lntelest
performance related to thls BlD.
timethesubcontractor6lisreia-in"o jo-;;ffi H;::tH.
vENDoR wLL er neoi, iRi6 6' ;'R-6ffi ; it"6llf B;
or cooperation to submlt
that theparticlpating in
Unlted States
Department of
By submission of a proposalr. r.ro ci,cu,sla_nciJ;;Jff1i,,ffffi3::rff#i:lffilil?.ir::f31y^,1*lly,,_,rrro rhe besr of its knowedse and berief:1. No circumsrancei e*st wilric[;;I;;-6;#; #ffi:?,il:ffi:l:ffi,flnTrfgJg,,.g,"lj!.:ffi.Tr;lJBlil":ffi.* and berier:
ii^:ifi'Tr.fffi:lH"';${ilJ;,Hffi[$ti*,{df,ti*:rf]f,i,iT:y,s,i[:r1:r:serbv this B,D, has any pecuniaryfti":$i""Jr.{vee
ortne co'liril-##H#ilj:'lli'*ffii.'it:;ffi,:"ffi,'JT,'[?f#1,T:31"; ili',. B,D, has any pecuniaryd;,ffi;;;"H;1fi;ri* [i#"o""oins firm or his sub'consu]tant1s1 6al anv inttts rrat wpurd conflicr in iny manner or desree wih rhevt eEYrEs wtut l[EBy submission of a Drooosal' the vendor certifes uncler penalty of.perjury, that to the best of its knoudedge and berief:
fl,9'$,"^!ffiJitlfff#ff"',ii,ffi1,;:[ifl;;3 ;i,,f,mg;$,"i#,'##::.,1i,ff^ consu,ation, communications, or asreemenr, ror rhe
!i&li!ff!!;!!"$fflit'"1"i,'*fi'il:lI#tfy,:ffi:la"[til ::::'^'.::::::1]" "'o*r'isrv ';; ojsoosea ov rc,](\i'j,,d,',:.:'ffiy,SH,:Hfl:j''r"Xffi,1i:T;K-ilf';ifJ?'Hli'ril:."ffi"ff3i1;"i"*?ilii1'31;fi:ntlf*n;;1fl"y;l"^T^*f ry::::iyli.piH;,r#ll,i"Ilft ',4'H,,J"0.,:.;
:I#,'T",tr'.::i3:i[T:*;""#'ji:Tililr:&:Ifi f["il'8li.",n,orherperson,itd!e:::lt":lHHf;,:e*:,xlls,t'-?n[[#1T.,i?:ffi,ii!i&:i,rri,'#Xff[i]li [:'3ffff:tl;;:i::"#frih:lh,?:::s;,#s*:*ffi::IJ*fr:#i[,*:l{,t,il"ii**iL"li,.Jul$?,i#yl.JT,[:"1"*t#iia mount of such fee, comm ission, pd;;G; d;ii" ildlll,X, ffi"['J:#,;Contractor Affldavll and Aoreement
By..executlg this afiidavit, the undersignecl contradoiniivtouai, nrin, ;;;;;iL, nhlch is conrrerrin^ *," j,,flftj9_g,ryi"n9e -ryih o.c.G.A. s l&i&el,r1livtpuaJ, nrm, or corporaiibn unrn is
B
jg;r:r:i;friir:y"IruT;:."iiif $ifl yl?"tHtrJ"i""nfi#,,':,' ji'**.""m[,*,x""*:
iS#*iii;l#";"*.:ff #*m,*ruy:1,l:U_*$jff d:;rff Hfl illt#Jr#rHilT:ltJtx,Hiie**l.l: j*r^nlrld:j.$*:iii:iiit,H:.::i:ti,_,f"x,ilT:#rF
underslgned further agrces;qilffi X,$ j"#JiJ",;ggx11ft f ,,ggiilil:i?,11,X?l'ffi i.f,li,iT,f ilL,,.:,
Ac{ of 1986 (tnca), p.t_.
fl ;1lqi*r f3?ff.^*:g:l ;^_"_1,;i""dffi l'fHl[,:iJl ff Tffif Hll,ff"f,,ruces purBuant to this contractverirication of compllance wlth*3,?"lX*:::,:1,:1""::*::'rqlrd;il'ffiieffi ffi i"":3[IJ3[#"]:maintain records Of SUCh CO
_ .:-.__-._. . r.,ss,,r y,vyrqErl rn r(ute cuu_1G01-'09 or a 8ul
time the Bub.irirraar^r/a,, " [11,:19::!9-p-rgvide a copy of each sucn vlrincair-orito rne
**E-Verfy *-User tt?ntification Number (GrNorE; -E-vERtFyusER tDEr{DtF-rcAroil xurieJii;;rpn,{v
form. Contractor further agrees toa tsoarcl of Commissionerc at the
l.D.) on orafter July l, 200g.
awardeduNot I
ED: ll{
The undersigned further agrees todocumentation noted ," p"-,t of tn"
goJern . this process. ln addition,subcontractor(s) as requesteddeemed non-compliant if any
rEMoRAI{DUM oF uilDERsrAr{ou,rt iii6iii
copy of Attachment B and any requiredBoard of Commissions specm."tjl* l"t,i.nagrees to submit all required forms forI further understand that nii juoriiLl ,"itany
beprocess is violated.
25.DAYOF October ,20!
NOTARY SEAL-ab
Bld ttem 77-273 Landfiil compactorBid Due Friday, octobet 27,2017 @ 11:00 a.m.
PaEet of 26
CASSTE JOilES
tlolory Publlc, Siote ot lexos
Cornrn. Erptres Ol. I 8-2020
of Authorized Officer orAgent
Public
-
From:
Sent:
To:
Subject:
Attachments:
Importance:
Salasha Singleton
Friday, October 27, 201-7 4:24 pM
'chad@ humd ingerequ ipment.com'
Bid ltem# L7-273 Landfill Compactor for Augusta, GA Environmental services
Department
Humdinger Equipment, Ltd.pdf
High
Good afternoon Mr. Phares,
Thank you for your interest in doing business with the city of Augusta, GA. Please review the attachment in regards toBid ltem# 77-273 Landfill Compactor for Augusta, GA Environmental Services Department. Should you have anyquestions concerning the information provided you can email us at procbidandcontract@augustaga.eov or call
7 06.821.2423, 7 06.82L.2888, o r 7 06.821..4251. Tha n k yo u.
Salasha D. Singleton
Purchasing Technician II
Procurement Department
535 Telfair Street, Room 605
Augusta, GA 30901
(706) BZt-4257
ssingleton@ augustaga. gov
TX Result Report PI
1O/2t/?:O17 16t21Serial I'lo. AzNlor toolo4sTf,: 1409144
I'lote
Result
Addressee Stdrt Time I Time Prints Resull l,lote
91806?719945
a*a Ttlll ! T
l0-2? 16:20 | 00:00:S?000/009 l,lo Anr
535 Tetfaar Str€t Ft@m C'OEAugu8ta, (=A 3O€O.tPhon€: 7Oe €r2.1 2422Fax:7OG {,.21 2.,11
Fa><
TEt FEfrr Gt-ltr COG'?21 D-aG @o'br27,2O.,z
Go6t-ct Ctact plEr
R-. Bad ft rr* 17-2rS L-nc]tll! Comp.aicrfor
Aqgu-t-. (}.A. Envtmmfit-l grrvlc.
O-Flrtmert
E "lEad x !o' r'M* E F!-... Giomnt E Dt-- R-arlt7 E l't.qr li.EtEr-
ccEm-nr- Plcarc aca attactaeGl cl(reufraGnt-
535 Telfair Street Room 605
Augusta, GA 30901
Phone: 706 821 2422
Fax: 706 821 2811
Far<
To: Humdinger Equipment, Ltd.GeriSams
806.771.9945 October 27,2017
Gontact Chad Phares 9 including cover page
Bid ltem# 17 -273 Landfill Compactor for
Augusta, GA Environmental Service
Department
GG:
tr Urgent X For Review E Please Gomment E Please Reply E Please Recycle
Gomments Please see attached documents
November 2, 2017
Augusta Procurement Department
Attn: Geri A Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Ms. Sams,
I received your notification Friday, October 27, 2017 informing our company that we were being
considered non-compliant with our bid submittal for Bid Item #17-273 Landfill Compactor.
Please accept this letter as an official protest to the decision that we were non-compliant.
I do realize the bid documents stated the “E-verify User ID Number” was required. The bid
documents also required a Georgia business license. Our company is based in Texas. We are
not required to have a Georgia business license and we are not required by Law to have an E-
verify User ID Number. The bid documents stated if we were not required to have a Georgia
business license we would be required to obtain one if the bid was awarded to our company.
Since it is not required by law for us to have an E-verify User ID Number, the rule about
obtaining one should apply to this portion as it does to the Georgia business license portion of
the bid. We understood it would apply to both areas based on the bid documents and we think
it was reasonable to make that conclusion.
We would ask for your Procurement department to let our bid be considered with the other bids
received. If there are reasons are equipment is not chosen because of specification reasons or
other reasons related to the equipment our bid considered being non-compliant and our protest
will not matter. If our equipment is chosen based on it being the best option for the County, we
would hope to be considered non-compliant will be reconsidered.
If the Procurement department will not let our equipment be considered, then we will take the
next steps in the protest.
We appreciate your consideration in our request and hope to hear back from you soon with
positive news. Please contact me through email or telephone to discuss this matter.
Sincerely,
Chad Phares
Vice President
@"*rrr.rn-rlq/"rrtrrrrrrt
%. @"*@"-,t, qt,*tu"
November 2,2017
Mailed/E-MAl L (806.771,9945)
chad@h umdinqerequ ipment.com
Chad Phares, Vice President
Humdinger Equipment, Ltd.
3202 Clovis Road
Lubbock, TX 79415
Ref: Bid ltem #17-273 LandfillCompactorforAugusta, GA- Environmentalservices Department
Bid Date: Friday, October 27 ,2017 @ 11:00 a,m.
Dear Mr. Phares:
We are in receipt of your protest letter dated November 2,2017. ln your letter, you have stated that you realize the E-verify
User lD Number and the Georgia business license is required. You have stated that by law due to the fact that your company
is located in Texas that you are not required to have a business license. You have also stated that by law your company is not
required to have an E-verify number. Please allow me the opportunity to address your concems,
The Procurement Department has carefully reviewed your submittal and the requircments of the Augusta, Georgia ITB
process, The ITB specifications cleady state on page 3 that ".,.All specific requirements contained in the request for
qualifications including, but not limited to, the number of copies needed, the timing of the submission, the required
fina'ncial data, and any other requirements designated by the Procurement Department are considered material
conditions of the bid which are not waiveable or modifiable by the Procurement Director." We have also reviewed the
specifications in reference to your company not including your business license and the E-verify number. Please be advised
that we have verified that the City of Lubbock, TX does not require a business license; however, you are required to supply
your E-Verifo number in order to acquired funds from a municipality of the State of Georgia. The speciflcations for ITB 17-273
clearly states on page 5-7, the requirement of providing your E-verify number. Specifically page 7 which states ...."The
undersigned further agrees to submit a notarized copy of Attachment B and any required documentation noted as part
of the Augusta, Georgia Board of Commissions specifications which govern this process. ln addition, the
undersigned agrees to submit all required forms for any subcontractor(s) as requested and or required, I further
understand that my submittal will be deemed non-compliant if any part of this process is violated." We have reviewed
your submittal and it has been determined that you failed to provide your E-verify number with your ITB submittal. Due to the
fact that your submittal did not include your E-verify number, I must concur with the initial decision of deeming your submittal as
non-compliant. Regretfully, the Procurement Department has no choice but to deem your submittal as non-compliant, and
accordingly your request to have your submittal considered eligible for the ITB process is denied.
I wish to call your attention to ARTIGLE 6, Sec. 1-10-50 and ARTICLE 9, 1.10.81 and 1.10.82 of our Augusta, Georgia Code
as it relates to handling claims:
Room 605 - 535 Telfair Street, Augusta Georgia 30901
(706) 82t-2422 - Fax (706) B2t-28'l
\\,\\ \\ .augustaqa. g0\'
Register at www.demandstar.com/sqoplier for automatic bid notiflcation
Scan this QR code with your
smartphone or camera equipped
tablet to visit the Augusta, Georgiaffi
ARTICLE 9: APPEALS, PROTESTS AND REMEDIES:
Sec. 1-10-83, Decision by the Procurement Director
Timefor Decrcpns. A written decision on a protestshall be made by the Procurement Directorwithin ten (10) business days
after receiving all relevant, requested information. lf a protest is sustained, the Procurement Director may deiermine that the
solicitation or award violates the law; or may make a determination that the solicitation should be cancelled in order to comply
with the applicable law,
Sec. 1-10-84. Appeals,
Appeal of a decision of the Procurement Director may be requested by the protestor or any department involved in the protest.
The appeal shall contain a detailed statement of the factual and legal grounds upon which reversal or modification is deemed
warranted,
Sec. 1-10-85. Time forfiling appeal.
Appeals of a decision of the Procurement Director shall be filed in the Procurement Department not later than five (5) business
days after receipt of such decision.
Sec. 1-1 0-86. Request for hearing and effect of untimely appeal.
A contractor or prospective contractor that has been notified of a denial of its protest action may request in writing an appeal to
the Augusta, Georgia Commission. All appeals must be received by the Procurement Department within 1ve (5) busineii days.
Appeals filed after the five (5) day period shall not be considered and are deemed a failure on the part of the protestor to
exhaust adminishative remedies. Where no appeal (or an untimely appeal) is filed, the Procurement Directo/s decision is
considered final and the award shall proceed.
Sec. 1-10-87. Noticeof hearing.
lf a timely appeal is filed by the protestor, the Procurement Director shall place the protest on the agenda of the Administrative
Services Committee. The Clerk of Commission's Office shall provide public notice of the Adminisirative Services Committee
agenda as required by law. ln addition, the protestor shall be sent written notice of the time and place of the hearing, Copies
of such notice shall be sent to the Augusta, Georgia General Counsel and the Department Director of the appropriate user
department.
Sec. 1-10-88. Administrative Services Committee hearing procedures and effect of failure to appear at hearing. (Ordinance
7439 - Approved 11-19-13)
(a) Protests appearing on the Administrative Services Commiftee shall be treated as any other Committee agenda item,
except that the Protestor, or his or her representative, shall have the right to address the Committee and to present
evidence in support of the protest for a maximum of ten (10) minutes. The Procurement Director and user
department, or their representative, shall also have the opportunity to present evidence relating to the protest for a
maximum of ten (10) minutes, The Chairman of the Administrative Services Committee may grant additional time
equally to each party at his or her discretion.
(b) After considering the evidence presented, the Administrative Services Committee shall make a recommendation to
grant or deny the protest, or to send the item to the full Augusta, Georgia Commission without recommendation.
Regardless of the action taken by the Committee, the protest shall be forwarded to the full Commission agenda for a
final decision. The Clerk of Commission shall make an audio recording of the protest hearing and shall make such
recording available to Commissioners within two (2) business days following the hearing.
(c) Procedure to Speak to Full Commission Regarding Protest.
A protestor seeking to speak to the full Commission regarding his or her protest must submit a request in writing,
including his/her address and the name of the procurement being protested, no later than 5:00 p,m. on thi
Wednesday preceding the next regulady scheduled Commission meeting that follows the Administrative Services
Committee protesl hearing, Such request shall be provided to the Clerk oiCommission with a copy to be provided to
the Procurement Director. When the protest is heard by the Commission, the protestor and the Procurement Director
shall each have five (5) minutes to summarize the arguments and evidence presented to the Administrative Services
Committee. The Commission will not hold a new hearing and will not accept new evidence. lf the protestor has not
made a timely request to address the full Commission, the Commission may, at its discretion, dispose of the agenda
item via the Consent Agenda.
(d) Effect of Failure to Appear at Hearing. Failure on the part of the Protestor to appear before either the Administrative
Services Committee or the full Augusta, Georgia Commission is considered an abandonment of their right to appeal
and a failure on the part of the protestor to exhaust administrative remedies. The Procurement Directo/s decision is
considered final and the award shall proceed accordingly. However, the Chairman of the Administrative Services
Committee or the Mayor may, at his or her discretion, grant the Protestor one continuance to the next regularly
scheduled Committee or Commission Meeting. Such continuance may only be granted during the Committee or
commission meeting and shall be recorded on the minutes of such meeting.
We would like to thank you for your interest in doing business with Augusta and look forward to your company participating in
future projects. Any correspondence conceming this matter or questions concerning future procurements must be submitted via
mail, fax or email as follows:
Aug usta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
0r
Fax: 706-821-2811
Email: procbidandcontract@auqustaqa.qov
GAS/ss
Attachments
cc: Janice Allen Jackson, Administrator
Andrew MacKenzie, General Counsel
Lori Videfto, Environmental Services Department
Procurement Department
lnvitation to Bid
Sealed bids will be received at this office until Friday, October 27,2017 @ 11:00 a.m. for furnishing:
Bid ltem #L7-273 tandfill Compactor for Augusta, Georgia - Environmental Services Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street - Room 605,
Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA
Procurement Department.
All questions must be submitted in writing by fax to 706 82L-28LL or by email to procbidandcontract@auRustasa.sov to the
office of the Procurement Department by Friday, October t3,zOLl @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with
the successful bidder.
lnvitotion for bids ond specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other requirements designated
by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the
Procurement Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 505
Augusta, GA 30901
Fax: 705-821-281t or Email: procbidandcontract@ausustasa.sov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle
Metro Courier
cc: Louis Brazzell
Lori Videtto
Revised: 8ll,slz0ll
Bid ltem 17-273Landlill Compactor
Bid Due Friday, October 27, 2017 @ 11:00 a.m.
Page 3 of 26
September 21,28, Oclober 5, \2,2017
September 27,2077
Deputy Administrator
Envi ron mental Services
NOTICE TO ALL BIDDERS
( PLEASE READ CAREFULLY)
ADHERE TO THE BELOW INSTRUCTIONS AND DO NOT SUBSTITUTE FORMS
PLEASE READ CAREFULLY:
Attachment B is a consolidated document consisting of:
1. Business License Number Requirement (must be provided)
2. Acknowledgement of Addenda (must be acknowledged, if any)
3. Statement of Non-Discrimination
4. Non-Collusion Affidavit of Prime Bidder/Offeror
5. Conflict of lnterest
6. Contractor Affidavit and Agreement (E-Verify User lD Number must be provided)
Attachment ! Must be Notarized & the 2 Pases Must be returned with vour submittal --No Exceptions.
Business License Requirement: Contractor must be licensed in the Governmental entity for where they do themaiorityoftheirbusiness.YourbeprovidedonPage1of
Attachment B. lf your Governmental entity (State or Local) does not require a business license, your company
will be required to obtain a Richmond County business license if awarded a Bid. For further information contact
the License and Inspection Department @ 706 312-5050.
Acknowledqement of Addenda: You Must acknowledge all Addenda. See Page 1 of Attachment B.
E-Verifv * User ldentification Number (Company LD.) The recommended awarded vendor will be required to
provide a copy of Homeland Security's Memorandum Of Understanding (MOU)
Affidavit Verifying Status for Augusta Benefit Application (S.A.V.E. Proqram) (Must Be Returned With
Your Submittal)
Return Onlv !! Applicable:
1. The Exception Sheet (if applicable)
The successful vendor will submit the following forms to the Procurement Department
no later than five (5) days after receiving the "Letter of Recommendation"
(Vendor's letter will denote the date forms are to be received
1. Georgia Security and lmmigration Subcontractor Affidavit
2. Non-Collusion Affidavit of Sub-Contractor
WARNING:Please review "Notice to Bidders" regarding Augusta Georgia's Local Small Business Opportunity Program
Bidder Requirements.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications'
Bids are publicly opened. lt is your responsibility to ensure that your company has met the Specifications and
Licenses' requirements prior to submitting a Bid.
Bid ltem L7-273 landfill Compactor
Bid Due Friday, October 27,2AL7 @ 11:00 a.m.
Page 5 of 26
Rev. 8/6/201s
Attachment B
Augusta, Georgia Augusta Procurement Department
ATTN: Procurement Director
535 Telfair Street, Suite 605
Augusta, Georgia 30901
Name of Proponent:
Street Address:
City, State, Zip Code:
Phone:Fax:Email:
Do You Have A Business License?Yes:No:
Augusta, GA Business License # for your Company (Must Provide):
And/or Your State/Local Business License # for your Company (Must Provide):
Utility Gontractors License # (Must Provide if applicable):
General Gontractor License # (Must Provide if applicable):
Additional Specialty License # (Must Provide if applicable):
List the State. Citv & Gountv that issued vour license:
MUST BE LISTED ON FRONT OF ENVELOPE
NoTE: company must be licensed in the Governmental entity for where they do the majority of their business. lf your Governmental entity
(State or Local) does not require a business license, please state above (Proiurement will verify)' your company will be required to obtain a
Richmond County busine"s ii""nse if awarded a BlD. For further information regarding Augusta, GA license requirements, please contact
the License and lnspection Department @ 706 312-5050.
Acknowledgement of Addenda: (#1 )-: (#2)-: (*9)--r. $1)- , (#5)-r EO) - -: (#7)-: (#8) .- '-' tliirelciiecr7Fpiroi,nt,qre'eol(ESt- epo eonntoNel-NuN4enns -As APPLICABI-E
Statement of Non-Discrimination
The undersigned understands that it is the policy of Augusta, Georgia to promote full and equal business opportunity for all persons doing
business with Augusta, Georgia. The undersigned cove-nants that w:e have not discriminated, on the basis of race, religion, gender, national
origin or ethnicitylwith regarJto prime contraCting, subcontracting or partn_ering opportunities'
The undersigned covenants and agrees to maf.e goo-A f"1tn "forti to ensure maximum practicable participation of local small
businesses on the proposal or contract awarded by nrgriti 6eorgia. The undersigned further covenants..that we have completed truthfully
""0 trfry the required fbrms regarding good faith eitortJanO local small business subcontractor/supplier utilization'
The undersigneo tJrtner-c6venants and;;;;. not to engage in discriminatory conduct of any type against local small
businesses, in conformity with Augusta, Georgia's Loca'i small Business-o[portunity Program. set forth below is the signature of an officer
of the proposer/contracting entity with the authority to bind the entity'
The undersigned acknowledge and *arrani if,"t tni. bomprny has been made aware of understands and agrees to take
affirmative action to provide such compinies with the maximum practicable opportunities to do business with this Company;
That this promise of non-discrimination as made and set forth heiein shall be continuing in nature and shall remain in full force
and effect without interruPtion;
That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and
incorporated by reference into any contract or portion thereof which this Company may hereafter o.btain and;
That the tairure oi tnis 6orp"ny to iatisfaciorily discharge any of ihe iromises of nondiscrimination as made and set forth herein
shall constitute a material breach of contract entitting AGust", -o"or!i" to declare the contract in default and to exercise any and all
applicable rights remedies including but not limited to-canJellation of the contract, termination of the contract, suspension and debarment
from future contracting opportunitiei, and withholding and or forfeiture of compensation due and owing on a contract'
Non-Collusion of Prime ProPonent
By submission of a proposal, the vendor certifies, under penalty of perjury, thal to.the best of its knowledge and belief:
(a) The prices in the proposai have been arrived at indepenJently'wiihout collusion, consultation, comm]unications, or agreement, for the purpose of
i"itri.ting competition, as to any matter relating to such prices with any other vendor or with any competitor'
(b) Unless otherwise requirei'6yiaw, tn" prici" whicn have been qutted in the proposal havl not been knowingly disclosed by the vendor prior to
opening, directly or indirectly, to any other vendor or to any competitor'
(c) No attempt has been ,1i", or'*lrf be made, uv tne rienooiio induce any other person, partnership or corporation to submit or not to submit a
proposal for the purpose ot-r-Jricting competition. corrusions and fraud in iroposal preparation shall be reported to the state of Georgia Attorney
General and the United States Justice Department.
Bid ltem t7-273Landtill Compactor
Bid Due Friday, October 27 ,2Ot7 @ 11:00 a'm'
Page 6 of 26
Conflict of lnterest
By submission of a proposal, lhe responding firm certifies, under p-enalty of perjury, that to the best of its knowledge and belief:1' No circumstances exist which cause a Conflict of lnterest in performing the services required by this BlD, and2' That no employee of the county, nor any member.thereoi not "niprutic-agency or officidl affected by this BlD, has any pecuniary
ffi::*:?::1j$Sff;l'.,LiJespondins firm or his sub-consuitanttsl ria! anv int-eresi that woutd conflict in any manner or desiee with the
By submission of a proposal, the vendor certifies under penalty of perjury, that to the best of its knowledge and belief:(a) The prices in the proposal have been arrived at independentiy riiiliori.orir.ion, consultation, corimunications, or agreement, for thepurpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor.(b) Unless otherwise required by law, the prices which ha-ve been drotio in-te proposal have not knowingly been disclosed by the vendorprior to opening, directly or indirecfly, to any other vendor or competitor.c) No attempt has been made, or will be made, by the.vendor io induce any other person, partnership or cooperation to submit or not tosubmit a proposal for the purpose of restricting competition. For any oreactr tr vioraiion or inis pr*irioi., tn" county shall have the right toterminate any related contract or agreement without liability and ai its discretion to deduct from the price, or otherwise recover, the fullamount of such fee, commission, percentage, gift, payment or consideration.
Contractor Affidavit and Aqreement
By executing this affidavit' the undersigned contractor verifies_its compliance-with o.c.G.A. s 13-10-g1, stating affirmatively that theindividual, firm, orcorporation which is contracting with Augusta, Georgia go;rJot cormii.ioner.'n". r."glt"r"d with and is participating ina federal work authorization program* [any of the electr6nic verificaiion oi worr, authorization programs operated by the United StatesDepartment of Homeland Security or any'equivalent federal work authorizaiion progr", operated by the United states Department ofHomeland Security to verify information of newly hired employeer, prr.rrniio ihe lmmlgration netorm jnJ control Act of 19g6 (lRcA), p.L.99-6031' in accordance with the applicability provisions and ieadlines established in o:c.G.A S13-10-91 , The undersigned further agreesthat, should it employ or contract with any subcontracto(s) in connection with the physical performance of services pursuant to this contractwith Augusta, Georgia Board of Commissioners, contractor will secure from such subcontracto(s) similar verification of compliance with0'c'G'A 51 3-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees tomaintain records of such compliance and provide a copy of each such verification to the Augusta, Georgia Board of Commissioners at thetime the subcontractor(s) is retained to perform such service.
Georgia Law requires your company to have an E-verify*User ldentification Number (Company l.D.) on or after July 1, 2009.
For additional infonnation or to enroll your company, visit the state of Georgia website:
httos://e-verifv.uscis.qov/enroll/ and/or hftp://www.dol.state.qa.us/odf/rulesi30o 10 1.pdf
l]E-V"1ry * User tdentification Number (Company t.D.)
20
NOTE:S-;"^r,IfJ..ypF|-D:Iplf ,rgllrglI^uIp_EI(cgllf !Ir.o_.l-n,rusf sepnbvENDoR wlLL BE REQUIRED To PRovlDE A coPY oF HofutELAND sEcuRtw,s MEMoRANDUM oF uNDERSTANDTNG (Mou)
The undersigned further agrees to submit a notarized copy of Attachment B and any requireddocumentation noted as part of the Augusta, Georgia Board of Commissions specifications whichgovern this process. ln addition, the undersigned agrees to submit all required forms for anysubcontracto(s) as requested and or required. - | furtier understand that my submittal will bedeemed non-compliant if any part of this process is violated.
Company Name
BY: Authorized Officer or Agent
(Contractor Signature)
Title of Authorized Officer or Agent of Contractor
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE
Notary Public
My Commission Expires:
DAY OF
NOTARY SEAL
Bid ttem 17-273 Landfill Compactor
Bid Due Friday, October 27 ,2OL7 @ 11:OO a.m.
Page 7 of 26
November 3, 2017
Augusta Procurement Department
Attn: Geri A Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Ms. Sams,
I received your notification Thursday, November 2, 2017 informing our company that you were
not accepting our request to have our bid considered. I appreciate your quick response but was
disappointed with your decision.
As I stated in my protest letter, we are not protesting based on a claim we are not required by
Georgia law to have an E-verify User ID Number. In fact, in our bid submission we had the E-
Verify User ID Number page signed and notarized. Our statement on that page was we would
provide an E-Verify number if the bid was awarded to us, just like we would provide a Georgia
business license. We understand now that the City required the E-verify User ID Number at the
time of the bid was due; however, we believe it was a reasonable assumption that we would
provide the number if the bid was awarded to our company; just like the City allows for the
business license.
We still believe this is a reasonable assumption; therefore, we would like to appeal your
decision to the Augusta, Georgia Commission.
We appreciate your time in this matter. Please contact me through email or telephone to
discuss this matter.
Sincerely,
Chad Phares
Vice President
Commission Meeting Agenda
12/19/2017 2:00 PM
Accept an award from Georgia Emergency Management Agency (GEMA) in the amount of $42,962.00 to
enhance the Richmond County Sheriff’s Office Response Team
Department:Richmond County Sheriff’s Office (RCSO)
Department:Richmond County Sheriff’s Office (RCSO)
Caption:Motion to approve a request from the Richmond County Sheriff's
Office for funding to support the Georgia Emergency
Management Agency (GEMA) Region #5 Chemical, Biological,
Radiological, Nuclear, Explosive (CBRNE) team. The amount is
$42,962.00. (Approved by Public Safety Committee December
12, 2017)
Background:In 2015 RCSO was designated by GEMA as the response team for
Region #5 for a CBRNE Incident. RCSO will respond to a tactical
hazardous material incident in the 25 county region which requires
a specialized response and the equipment to handle the response.
If the requested funding amount is approved RCSO will purchase
specialized equipment to respond to tactical HazMat response.
Analysis:None
Financial Impact:This is a 100% reimbursable grant. Upon completion of
purchases, RCSO will submit reimbursement request to GEMA.
Alternatives:None
Recommendation:Approve funding request for $42,962.00 to maintain response
team.
Funds are Available
in the Following
Accounts:
NA -100% Reimbursable from grant
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
12/19/2017 2:00 PM
Accept an award from Georgia Emergency Management Agency (GEMA) in the amount of $6,000 to
enhance the Richmond County Sheriff’s Office Bomb Canine Unit
Department:Richmond County Sheriff’s Office (RCSO)
Department:Richmond County Sheriff’s Office (RCSO)
Caption:Motion to accept an award in the amount of $6,000.00 from the
Department of Homeland Security for the Richmond County
Sheriff's Office Bomb K-9 Unit. The monies will assist RCSO in
sustaining the Bomb-K-9. (Approved by Public Safety
Committee December 12, 2017)
Background:The Department of Homeland Security through the Georgia
Emergency Management Agency (GEMA) has awarded $6,000.00
to the Richmond County Sheriff's Office Bomb K-9 Unit to assist
in sustaining the unit. The RCSO K-9 Unit will use the monies to
purchase supplies, food, and medical expenses for the Bomb K-9
dogs.
Analysis:None
Financial Impact:This is a 100% reimbursable grant. Upon completion of
purchases, RCSO will submit reimbursement request to GEMA.
Alternatives:None
Recommendation:Accept the award of $6,000.00 from the Department of Homeland
Security to assist in sustaining the RCSO Bomb K-9 program.
Funds are Available
in the Following
Accounts:
NA -100% Reimbursable from grant
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
12/19/2017 2:00 PM
Authorize use of monies from Sheriffs Surplus Sale to purchase equipment to enhance Richmond County
Sheriffs Office operations ($14,749.63)
Department:Richmond County Sheriffs Office
Department:Richmond County Sheriffs Office
Caption:Motion to approve a request from the Richmond County Sheriff's
Office for authorization to use funds from the Sheriffs Surplus
Sale in the amount of ($14,749.63) to purchase equipment to
enhance operations. (Approved by Public Safety Committee
December 12, 2017)
Background:RCSO is requesting to use monies from the Sheriffs Surplus Sale
to purchase items to enhance operation within the agency. The
agency is requesting to purchase laser aiming devices for the
agency SWAT team and several items which will increase
efficiency in the agencies Property Division. At this time the
surplus property sale as a balance of $14,804.22.
Analysis:None
Financial Impact:The monies from the Sheriffs Surplus Sale, balance of $14,804.22,
will fund this purchase.
Alternatives:None
Recommendation:Authorize use of funds in the Sheriffs Surplus Sale to purchase
equipment to enhance operations in the agency.
Funds are Available
in the Following
Accounts:
Funds are available in #2733923110
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
RICHMOND COUNTY SHERIFF’S OFFICE
Sheriff Richard Roundtree
Law Enforcement Center
400 Walton Way
Augusta, GA 30901
Phone: 706.821.1000 Fax: 706.821.1064
Date: November 21, 2017
Reference: List of equipment to purchase from Sheriffs Surplus Sales fund
Prepared by: Colonel Robert Partain
The below is a list of equipment the Sheriff’s office would purchase from the Surplus Sheriffs Sale fund balance. The first
item Laser Aiming Devices are for the agency SWAT team. The following items will enhance the inventory control the
agency Property Room Division.
Item Cost
Laser Aiming Device $ 9,930.00
Bar Code $ 525.00
Thermal Bar Code $ 1,725.00
Signature Pad $ 500.00
PC Evidence Processing Station $ 940.00
Pc Work Station (Evidence Warehouse $ 940.00
Heat sealer Polyester Pouches and Tubing 10.5 $ 189.63
$ 14,749.63
Commission Meeting Agenda
12/19/2017 2:00 PM
Motion to approve CSRA Probation Services, Inc. as company to provide Superior Court with probation
supervision services for misdemeanor violations in the Augusta Judicial Circuit
Department:Superior Court
Department:Superior Court
Caption:Motion to approve CSRA Probation Services, Inc. as company to
provide Superior Court with probation supervision services for
misdemeanor violations in the Augusta Judicial Circuit.
(Approved by Public Safety Committee December 12, 2017)
Background:O.C.G.A 42-8-101(a)(1) "Upon the request of the chief judge of
any court within a county and with the express written consent of
such judge, the governing authority of such county shall be
authorized to enter into written contracts with corporations,
enterprises, or agencies to provide probation supervision,
counseling, collection services for all moneys to be paid by a
defendant according to the terms of the sentence imposed on the
defendant as well as any moneys which by operation of law are to
be paid by the defendant in consequence of the conviction, and
other probation services for persons convicted in such court and
placed on probation in such county. In no case shall a private
probation corporation or enterprise be charged with the
responsibility for supervising a felony sentence. The final
contract negotiated by the governing authority of the county with
the private probation entity shall be attached to the approval by the
governing authority of the county to privatize probation services
as an exhibit thereto. The termination of a contract for probation
services as provided for in this subsection may be initiated by the
chief judge of the court which is subject to such contract and shall
be subject to approval by the governing authority of the county
which entered into the contract and in accordance with the agreed
upon, written provisions of such contract."
Analysis:Chief Judge Carl C. Brown, Jr. has initiated this request to renew
its contract with CSRA Probation Services, Inc. to provide
probation services for misdemeanor violations in the Augusta
Judicial Circuit. A copy of this contract is attached hereto. Cover Memo
Financial Impact:The cost of these probation services is paid for by the persons
placed on probation by the Superior Court Judges. The fee
schedule to be paid by the probationers is included in the proposed
contract attached hereto.
Alternatives:
Recommendation:Approve
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
12/19/2017 2:00 PM
Motion to approve recommended service provider from RFP 17-262 for the Augusta Judicial Circuit
Adult Felony Drug Court program
Department:Superior Court
Department:Superior Court
Caption:Motion to approve recommended service provider from RFP 17-
262 for the Augusta Judicial Circuit Adult Felony Drug Court
program. (Approved by Public Safety Committee December
12, 2017)
Background:RFP 17-262 seeks a qualified treatment service provider for
counseling, case management, and drug testing of felony Drug
Court participants. The evaluation committee recommends Family
Counseling Center of the CSRA, Inc. as the service provider
beginning February 1, 2018
Analysis:
Financial Impact:Annual cost of treatment services (under attached contract):
$204,000 Drug Court treatment services are paid mostly from
state grant funds (90%), with the remaining 10% match coming
from Drug Court participant fees, as well as the salary of our
Accountability Courts Coordinator.
Alternatives:
Recommendation:Approve
Funds are Available
in the Following
Accounts:
Adult Felony Drug Court grant account: 220022635
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
AUGUSTA JUDICIAL CIRCUIT/BURKE COUN TY, COLUM BIA COUN TY, AN D RICH M ON D COUN TY
GEORGIA
Augusta Judicial Circuit
Drug Court
James H. Ruffin, Jr. Courthouse
735 James Brown Blvd., Suite 2200
Augusta, GA 30901
James G. Blanchard, Jr.
SUPERIOR COURT JUDGE
Elaina Ashley, Coordinator
(706) 823-4424
AGREEM EN T
TH IS AGREEM EN T is effective as of this 1st day of February 2018, by and between RICH M ON D
COUN TY, a political subdivision of the State of Georgia, acting by and through its governing authority, the
Richmond County Board of Commissioners (“County”) in conjunction with the Augusta Judicial
Circuit Accountability Court & Family Counseling Center of the CSRA, Inc.
collectively referred to as the “Parties.”)
(herein “Contractor,”
This Agreement constitutes the entire understanding between the Augusta Judicial Circuit Adult Felony Drug
Court and Family Counseling Center of the CSRA, Inc. for the services of chemical dependency treatment
provider and shall not be modified or altered in any way without the express written agreement of all parties.
W ITN ESSETH TH AT:
W H EREAS, the County and the Augusta Judicial Circuit Adult Felony Drug Court program desire to obtain
a Contractor to provide services generally described as Drug Court Treatment Services (the “W ork”); and
W H EREAS, the County finds that specialized knowledge, skills, and training are necessary to perform the
W ork contemplated under this Agreement; and
W H EREAS, the Contractor has represented that it is qualified by training and experience to perform the W ork;
and,
W H EREAS, the Contractor has agreed to provide such services as outlined in this agreement; and,
W H EREAS, the public interest will be served by this Agreem ent; and,
N OW , TH EREFORE, the Parties hereby do mutually agree as follows:
I. SCOPE OF SERVICES AN D TERM IN ATION DATE
A. Project Description
The project is described as Adult Felony Drug Court Treatment Services.
B. The W ork
The W ork to be completed under this Agreement (the “W ork”) consists of the following:
The Contractor shall perform the following services for those adult offenders referred to the Contractor
by the Augusta Judicial Circuit (referred to herein as “Superior Court” or “the Court”):
C. Prior to Entry. The Contractor shall administer a court-approved, risk assessment to each proposed
Drug Court candidate referred to the Contractor within one (1) calendar week of the District Attorney's
approval of the candidate's entry into the program. A copy of each assessment shall be sent to the drug
court coordinator for record keeping purposes. The treatment provider will also report the findings
of the assessment during routine advocation meetings (1st & 3rd week of the month).
D. Individualized Clinical Assessm ents/Evaluations. W ithin one (1) week of a participant's entry into
the program, the Contractor shall administer an Individualized Clinical Assessment/Evaluation and
provide its findings to the program coordinator within one (1) calendar week. Types of information
obtained through the Assessment/Evaluation would include, but not be limited to:
1. Alcohol and other drug use history
2. M ental Health History
3. Physical Health History
4. Education
5. Emotional/Health barriers
6. Employment
7. Family dynamics
8. Housing
9. Spirituality
10. Social Support Systems
11. Transportation
12. Treatment History
13. Criminal History
14. Special Population Needs:
a. Based on choice of drugs
b. Co-existing Disorders
c. Gender, ethnic, and cultural considerations
d. Other health issues (i.e. HIV, Hepatitis C, etc.)
e. Sexual Orientation
f. Domestic Violence
g. Sexual Abuse
15. All assessments must include a diagnosis, recommendation, and justification for referral into Drug
Court Services that is signed by a Certified Addictions Counselor Level II or equivalent.
E. Treatm ent Plan. As part of the clinical intake process, the Contractor shall develop a participant-
specific treatment plan (inclusive of relapse prevention methods) with measurable goals and
objectives and provide the plan to the program coordinator.
1. A copy of the Treatment Plan for each participant m ust be provided to the coordinator within the
first two (2) weeks of the initial counseling session outlining the short and long-term goals the
participant will work on over the full treatment period.
2. All progress notes must reflect how the participant is working towards their goal completion.
3. M onthly progress summaries must show how participants are progressing toward their goals and
the Treatment Providers overall impression of how they believe the participant is progressing in
treatment and meeting their goals. The Contractor will provide copies of these summaries to the
Coordinator by the 10th day of each following month.
4. Complete documentation of the overall treatment regimen and curricula being used to progress a
participant through the phases of their program (i.e. Phase I, II, III) including goals, milestones,
etc. that participants must demonstrate before being recommended to advance phases.
F. Intensive Outpatient Treatm ent. The Contractor shall offer all participants a clinically sound and
evidence-based, multi-phase alcohol and drug treatm ent program consisting of a Court-approved
treatment curriculum. Both parties acknowledge that the treatment curriculum is subject to
change upon discussion and agreement of the parties. Ultimately, the Contractor must adhere to any
state treatment standards for such services.
1. Content of Individual/Group Treatm ent Sessions. Individual and Group treatment sessions
shall consist of education/skill building and therapy. The sessions shall address addiction, relapse
prevention planning, criminogenic thinking errors, life skills, anger management, parenting,
bereavement, sexual relationships, gender specific, health/medical/medical, personal safety
planning, and other clinically relevant treatment issues.
2. Structure of Group Sessions. All treatment/education programs may be open-ended; however
a procedure should be established to orient new group members to the open-ended treatment
group.
3. Tim e of delivery of treatm ent services. Treatment will be offered M onday – Friday to
accommodate two (2) group sessions (M ales & Females for phases 1 – 3 and phases 4 & 5).
Additionally groups may be provided in the evening, weekends, and/or during any reasonable
and mutually agreed upon times amenable to the Contractor's schedule. The Contractor may
(at times not specified herein) be asked to assist with 'emergency/crisis management services
and/or drug screening.
4. Fam ily. The Contractor may upon his/her discretion discuss matters with participants’ family
members only upon proper execution of consent/release documents by the participant.
5. Outsourcing; Residential; Psychological and Psychiatric Services. The Contractor will assist
with referrals of participants who need residential treatment and/or outsource additional
treatment options. The Contractor will assist with the referral of participants with suspected
psychological or psychiatric issues to a treatment referral source and will communicate such
suspected issues to the Court or its designated liaison including the plan of action related to the
referral needed.
6. N um ber of Participants. The Court makes no assurances as to any minimum number of
participants to be referred to the Contractor at any given time.
G. Additional Specification. RESERVED
H. Educational Training. A member of the treatment staff will be required to attend annual state training
conferences or any additional training the Court deems necessary.
I. Com m unication. The Contractor shall utilize the program coordinator as the Centralized
clearinghouse of information/communications.
a. The Contractor shall communicate to the program coordinator immediately (within reason) after
a participant violation in addition to weekly progress reports.
1. W eekly treatment reports shall consist of general details as to the participants who received
treatment and/or case management for the week, their compliance and/or non-compliance
with treatment or case management, and their treatm ent status. A reporting form will be
provided to the Court every Tuesday, by 12:00pm, prior to court the following Thursday.
2. The Contractor is expected to maintain a confidential notes system (that is not shared with
the Superior Court unless requested and/or such sharing is deemed necessary by the
Contractor) of relevant information shared with the Contractor by participants during
treatment or case management sessions in accordance with recognized treatment protocols.
b. The Contractor shall meet weekly (and/or at such dates/times deemed necessary by the
program coordinator and/or Contractor) with the program coordinator so that there may
be a "briefing" (or information gathering session) as to the participants who received
(and/or are to receive) treatment services for that week.
c. In the event that the Contractor determines that a participant needs case
management/ancillary services, the Contractor shall provide case management
services to the participant with notification given to the program coordinator.
d. The Contractor shall review all relevant information maintained by the program
coordinator (and/or posted in a designated information posting site/location) which
may be relevant to treatment such as changes in address, medication(s), health, drug
screens, etc.
e. The Contractor shall attend Drug Court "staffing" sessions and/or participant, court
reviews.
J. Em ergency/Call Status. The Contractor shall assure for after-hours (inclusive of weekends) emergency
treatment services/assistance to participants on an on-call basis. An on-call calendar shall be developed and
distributed by the program coordinator after consultation with the Contractor: The Contractor shall
exercise his/her professional discretion as to how to resolve the emergency and shall report the incident to
the program coordinator or designee no later than the following business day.
K. Trainings and Court Sessions. The Contractor will not charge the Court for attendance, by any of its
personnel, of any court-sanctioned trainings, conferences, programs, or court sessions. Such attendance
is covered by the overall scope of services of treatment.
L. Drug Testing. The Contractor will create a system to schedule, announce, observe, collect, and
confirm random and frequent drug screenings for AM and PM sessions on all participants. Participants will
be tested at least three times weekly.
1. The Contractor will provide for observed collection and temporary storage, if applicable, of the
specimens at no additional cost as part of its services. All testing will be done using the Drug Court's
approved drug testing protocols. (See Exhibit “D”)
2. The Contractor will provide a means of daily transportation of all urine drug screens to the Richmond
County Courthouse.
3. All urine drug screens must be documented with signature of persons conducting screens in order to
ensure proper chain of evidence.
4. Drug Court staff shall have reasonable access to the drug laboratory and/or specimen storage
locations to conduct audits.
M . Schedule, Com pletion Date, and Term of Agreem ent
Contractor warrants and represents that it will perform its services in a prompt and timely manner, which
shall not impose delays on the progress of the W ork. This Agreement shall commence upon execution of the
Agreement by both parties and remain in effect for a period of one (1) year. This contract may be renewed by
the parties for up to four (4) additional one year periods. In the event of termination of this Agreem ent by
Contractor or by the Court the Contractor shall be entitled to receive payment only for work actually
performed prior to termination.
II. W ORK CH AN GES
A. The Court reserves the right to order changes in the W ork to be performed under this Agreement by
altering, adding to, or deducting from the W ork. All such changes shall be incorporated in written change
orders executed by the Contractor and the Court Such change orders shall specify the changes ordered and
any necessary adjustment of compensation and completion time. The parties will negotiate to reach an
agreement. If an agreement cannot be reached, the original contract scope of work stands.
B. Any W ork added to the scope of this Agreement by a change order shall be executed under all the applicable
conditions of this Agreement. No claim for additional compensation or extension of time shall be recognized,
unless contained in a written change order duly executed on behalf of the County and the Contractor.
C. The Superior Court Judge assigned to Drug Court and the Trial Court Administrator, shall have the
authority to execute any change orders agreed upon, by both the Contractor and the Court, as stated
above, so long as their total effect does not materially alter the terms of this Agreement or materially
increase the total amount to be paid under this Agreement, as set forth in Section III below.
III. COM PEN SATION AN D M ETH OD OF PAYM EN T
A. Treatm ent Services
The Contractor shall be compensated for services provided, as follows:
The Contractor will be paid at the flat, monthly rate of $17,000. This flat rate will cover the treatment of up to 150
Drug Court participants during any month within the contract period. Should the number of participants exceed
150 during this period, both parties shall negotiate to reach an agreement on new payment terms; however, no
claim for additional compensation will be recognized, unless contained in a written change order duly executed on
behalf of the County and the Contractor.
B. Evaluations/Assessm ents
The Contractor shall conduct evaluations/assessments and draft the resulting Treatment Plans for those
participants evaluated/assessed who are not covered by M edicaid, M edicare, or State Contracted services.
In the event that the participant has another source of payment there will be no cost to the Court for these
evaluations.
C. Invoices & Paym ents
The Contractor and the Court shall agree upon a standard billing format, to include invoice
content, as well as supporting documentation to be provided to the Court will all monthly invoices.
The Contractor shall submit all invoices to the Coordinator by the 5th day of each month for all services
rendered the previous month. On receipt, the Court will verify all information therein in a reasonable and
timely manner and then forward the documentation to the Augusta-Richmond County Finance
Department for payment processing.
D. Expertise of Contractor
The Contractor accepts the relationship of trust and confidence established between it and the
County, recognizing that the Court's intention and purpose in entering into this Agreement is to engage an
entity with the requisite capacity, experience, skill, and judgment to provide services in pursuit of the timely
and competent completion of the W ork undertaken by the contractor under
this Agreement.
E. Court's Reliance on the W ork
The Contractor acknowledges and agrees that the Court does not undertake to approve or pass upon
matters of expertise of the Contractor and, therefore, the Court bears no responsibility for Contractor’s
services performed under this Agreement.
F. Contractor's Representative
Celina Keys shall be authorized to act on the Contractor's behalf with respect to the coordination
of the W ork, as the Contractor's designated representative.
G. Assignm ent of Agreem ent
The Contractor covenants and agrees not to assign or transfer any interest in, nor delegate any duties of
this Agreement, without prior express written consent of the Court. As to any approved subcontractors,
the Contractor shall be solely responsible for reim bursing them and the Court shall have no obligation to
do so.
H. Responsibility of Contractor and Indem nification of the County/the Court
The Contractor covenants and agrees to take and assume all responsibility for the services rendered in
connection with this Agreement. The Contractor shall bear all losses and damages directly or indirectly
resulting to it on account of the performance or character of the services rendered pursuant to this
Agreement. Contractor shall defend, indemnify and hold harmless the Court, the County, its
officers, boards, commissions, elected officials, employees and agents from and against any and all
claims, suits, actions, liability, judgments, damages, losses, and expenses, including but not limited to,
attorney's fees, which may be the result of willful, negligent or tortious conduct arising out of the W ork,
performance of contracted services, or operations by the Contractor, any subcontractor, anyone directly or
indirectly employed by the Contractor or subcontractor or anyone for whose acts the Contractor or
subcontractor may be liable, regardless of whether or not the negligent act is caused in part by a party
indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any
other right or obligation of indemnity which would otherwise exist as to any party or person described in
this provision. In any and all claims against the Court, the county, or any of its agents or employees by
any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by the
Contractor or subcontractor or anyone for whose acts the Contractor or subcontractor may
be liable, the indemnification obligation set forth in this provision shall not be limited in any
way by any limitation on the amount or type of damages, compensation or benefits payable by or
for the Contractor or any subcontractor under workers' or workmen's compensation acts, disability
benefit acts or other employee benefit acts. This obligation to indemnify and defend the Court and
the County, its members, officers, agents, employees and volunteers shall survive termination of this
Agreement.
I. Independent Contractor
Contractor hereby covenants and declares that it is engaged in an independent business and agrees to
perform the services as an independent contractor and not as the agent or employee of the Court. The
Contractor agrees to be solely responsible for its own matters relating to the time and place the services
are performed; the instrumentalities, tools, supplies and/or materials necessary to complete the services;
hiring of Contractors, agents or employees to complete the services; and the payment of employees,
including compliance with Social Security, withholding and all other regulations governing such matters.
The Contractor agrees to be solely responsible for its own acts and those of its subordinates, employees,
and subcontractors during the life of this Agreement Any provisions of this Agreement that may appear
to give the Court the right to direct Contractor as to the details of the services to be performed by
Contractor or to exercise a measure of control over such services will be deemed to mean that Contractor
shall follow the directions of the Court with regard to the results of such services only.
J. Insurance
(1) Requirem ents:
Contractor agrees to maintain, at a minimum, general liability insurance, workers’ compensation insurance
and professional liability insurance. In addition, contractor shall indemnify and hold harmless Augusta
Judicial Circuit Felony Adult Drug Court and the Richmond County Board of Commissioners and its
agent, servants and/or employees from all claims, actions, lawsuits, damages, judgments or liabilities
arising out the treatment services provided.
K. Records and Reports
(1) Records:
(a.) Records shall be established and maintained by the Contractor in accordance with requirements
prescribed by the Court with respect to all matters covered by this Agreement. Except as otherwise
authorized, such records shall be maintained for a period of three years from 'the date that final
payment is made under this Agreement. Furthermore, records that are the subject of audit findings
shall be retained for three years or until such audit findings have been resolved, whichever is later.
(b.) All costs shall be supported by properly executed payrolls, time records, invoices, contracts, or
vouchers, or other official documentation evidencing in proper detail the nature and propriety of
the charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting
documents pertaining in whole or in part to this Agreement shall be clearly identified and readily
accessible.
(2) Reports and Inform ation:
Upon request, the Contractor shall furnish to the Court any and all statements, records, reports, data
and information related to matters covered by this Agreement in the form requested by the Court.
L. Conflicts of Interest
Contractor agrees that it shall not engage in any activity or conduct that would result in a violation of the
Richmond County Code of Ethics.
M . Confidentiality
Contractor acknowledges that it may receive confidential information of the Court and that it will protect
the confidentiality of any such confidential inform ation and will require any of its subcontractors,
consultants, and/or staff to likewise protect such confidential information. The Contractor agrees that
confidential information it receives or such reports, information, opinions or conclusions that Contractor
creates under this Agreement shall not be made available to, or discussed with, any individual or
organization, including the news media, without prior written approval of the Court. The Contractor shall
exercise reasonable precautions to prevent the unauthorized disclosure and use of Court information
whether specifically deemed confidential or not.
(1) The Contractor shall not disclose to anyone or any entity other than the designated Court Staff or other
court-approved individuals, any description or information concerning the work produced as a result
of this Agreement without written permission of the Court.
(2) The Contractor acknowledges that in receiving, storing, processing, sharing, or otherwise using or
dealing with any treatment information, the Contractor is bound by all Federal and State laws and
regulations that govern and guarantee the treatment rights of individuals receiving substance abuse
treatment services.
(3) The Contractor shall comply with all confidentiality laws and shall be familiar with the following
monograph: Federal Confidentiality Laws and how they affect M ental Health/Drug Court Practitioners, National
M ental Health/Drug Court Institute (1999).
(4) The Contractor shall comply with all HIPAA and related laws and regulations dealing with releasing
and sharing and medical and health care information. The Contactor shall ensure that it and its
employees and agents use and disclose "Protected Health Information" of patients (as defined in the
Health Insurance Portability and Accountability Act ("HIPAA") privacy roles at 45 C.F.R. § 164.501,
et seq.) that The Contractor receives pursuant to this Agreement only to the extent necessary: (i) to
perform its specific obligations under this Agreement; and (ii) for its own management and
administration and to carry out its legal responsibilities in compliance with 45 C.P.R.§
164.504(e)(2)(i)(A), (e)(4), and all other current or future applicable laws or regulations. Nothing in this
Agreement shall be deemed to authorize The Contractor to use or disclose Protected Health
Information in violation of any applicable law or regulation, including but not limited to HIPAA
privacy rules at 45 C.F.R § 164.501, et seq.
(5) The Contractor shall obtain appropriate releases/waivers before releasing a participant's treatment
information.
(6) The Contractor shall make every effort to ensure that confidentiality of participant's identity and
information is maintained, inclusive of but not lim ited to ensuring that the treatment location is secure
(and not within the hearing range of outsiders), as well as educating participants about the
confidentiality of group/individual treatment sessions.
(7) The Contractor shall maintain confidentiality of Drug Court participants separate from information on
participants in any of its other programs at all times, regardless of relationship or family involvement
among these participants. All confidentiality laws related to obtaining appropriate releases/waivers shall
be followed by all concerned parties should information need to be disclosed for treatment purposes.
N. Licenses, Certifications and Perm its
The Contractor covenants and declares that it has obtained all diplomas, certificates, licenses, permits or
the like required of the Contractor by any and all national, state, regional, county, local boards, agencies,
commissions, committees or other regulatory bodies in order to perform the services contracted for under
this Agreement. All work performed by the Contractor under this Agreement shall be in accordance with
applicable legal requirements and shall meet the standard of quality ordinarily expected of competent
professionals.
The Contractor must have, or be in the process of obtaining under clinical supervision, a professional
counseling certification or similar training related to alcohol and substance abuse and applicable insurance.
Such certification (or training) and insurance must be maintained during the duration of the contract period.
Such training must meet the Treatment Standards/Provider Qualifications as established and/or updated
by Georgia's Council of Accountability Court Judges, incorporated herein by reference as Exhibit "C".
If a provider in the employ of the Contractor is in the process of obtaining certification, he/she shall be
responsible for maintaining requisite supervision by a, licensed individual. Said supervisor shall be
approved by the Program coordinator and there shall be a confidentiality agreement between the
Contractor and the supervisor.
The Contractor shall comply with all laws of the State of Georgia and United States, as well as treatm ent
and social work and/or professional counseling ethical standards and shall maintain requisite certifications,
licensures, and insurance necessary for delivery of services described herein and subject to the Court's
approval.
O. Key Personnel
The Contractor is responsible for maintaining the staff necessary for completion of the W ork (i.e.
Counselor’s, Case managers (see Exhibit “D”), etc.). All of the individuals identified in Exhibit "B" are
necessary for the successful execution of the W ork due to their unique expertise and depth and breadth of
experience. There shall be no change in Contractor's Project M anager or members of the project team, as
listed in Exhibit "B", without written approval of the Court. The Contractor recognizes that the
composition of this team was instrumental in the Circuit's decision to award the work to the Contractor
and that compelling reasons for substituting these individuals must be demonstrated for the Circuit's
consent to be granted. Any substitutes shall be of comparable or superior expertise and experience. Failure
to comply with the provisions of this section shall constitute a material breach of Contractor's obligations
under this Agreement and shall be grounds for termination. The Contractor shall not subcontract with any
third party for the performance of any portion of the W ork without the prior written consent of the Court.
Contractor shall be solely responsible for any such subcontractors in terms of performance and
compensation.
P. Authority to Contract
The Contractor covenants and declares that it has obtained all necessary approvals of its board of directors,
stockholders, general partners, limited partners or similar authorities to simultaneously execute and bind
Contractor to the terms of this Agreement, if applicable.
V. COVEN AN TS OF TH E COUN TY
A. Right of Entry
The Court shall provide for right of entry for Contractor and any necessary equipment in order for
Contractor to complete the W ork.
B. County's Representative
The Superior Court Judge assigned to Drug Court or the Trial Court Administrator shall be authorized to
act on the County's behalf with respect to the W ork as the County’s designated representative.
VI. TERM IN ATION
A. The Court shall have the right to terminate this Agreement for any reason whatsoever by providing
written notice thereof at least five (5) calendar days in advance of the termination date. The Contractor shall
have the same right to terminate this Agreement, including but not limited to the Circuits failure to pay the
Contractor in a timely manner.
B. The Court shall also have the right to terminate this Agreement or any services noted herein for cause or
other performance defect with forty-five (45) days written notice to the Contractor. The Court shall also
have the right to terminate this Agreement or any services noted herein without cause should budgeted
and/or grant funds not be available.
C. Upon termination, the Court shall provide for payment to the Contractor for services rendered and
expenses incurred prior to the termination date.
D. Upon termination, the Contractor shall: (1) promptly discontinue all services affected, unless the notice
directs otherwise.
E. The rights and remedies of the Court and the Contractor provided in this Section are in addition to any
other rights and remedies provided under this Agreement or at law or in equity.
VII. N O PERSON AL LIABILITY
No member, official or employee of the County shall be personally liable to the Contractor or any successor
in interest in the event of any default or breach by the County or for any amount which may become due
to the Contractor or successor or on any obligation under the terms of this Agreement. Likewise)
Contractor's performance of services under this Agreement shall not subject Contractor's individual
employees, officers or directors to any personal liability. The Parties agree that their sole and exclusive
remedy, claim, demand or suit shall be directed and/or asserted only against Contractor or the County,
respectively, and not against any employee, officer, director, or elected or appointed official.
VIII. EN TIRE AGREEM EN T
This Agreement constitutes the complete agreement between the Parties and supersedes any and all other
agreements, either oral or in writing, between the Parties with respect to the subject matter of this
Agreement. No other agreement, statement or promise relating to the subject matter of this Agreement
not contained in this Agreement shall be valid or binding. This Agreement may be modified or amended
only by a written document signed by representatives of both Parties with appropriate authorization.
IX. SUCCESSORS AN D ASSIGN S
Subject to the provision of this Agreement regarding assignment, this Agreement shall be binding on the
heirs, executors, administrators, successors and assigns of the respective Parties.
X. APPLICABLE LAW
If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the
rule regulations, statutes and laws of the State of Georgia will control.
XI. CAPTION S AN D SEVERABILITY
The caption or head note on articles or sections of this Agreement are intended for convenience and
reference purposes only and in no way define, limit or describe the scope or intent thereof, or of this
Agreement nor in any way affect this Agreement. Should any article(s) or section(s), or any part thereof,
later be deemed unenforceable by a court of competent jurisdiction, the offending portion of the
Agreement should be severed and the remainder of this Agreement shall remain in full force and effect to
the extent possible.
XII. N OTICES
A. Com m unications Relating to Daily Activities
All communications relating to the day-to-day activities of the W ork shall be exchanged between the
Superior Court Judge assigned to Drug Court (or designee) for the Court and Celina Keys for the
Contractor.
B. Official N otices
All other notices, writings or correspondence as required by this Agreement shall be in writing and
shall be deemed received, and shall be effective, when: (1) personally delivered, or (2) on the third day
after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or
(3) upon actual delivery when sent via national overnight commercial carrier to the Parties at the
addresses given below, unless a substitute address shall first be furnished to the other Parties by written
notice in accordance herewith:
N OTICE TO TH E COUN TY shall be sent to:
James G. Blanchard, Jr.
Judge of Superior Court
P.0. Box 2656
Evans. Georgia 30809
N OTICE TO TH E CON TRACTROR shall be sent to:
Celina Keys, LCSW
Clinical Director
3711 Executive Center Drive, Suite 201
M artinez, GA 30907
XIII. W AIVER OF AGREEM EN T
The County's failure to enforce any provision of this Agreement or the waiver in a particular instance shall
not be construed as a general waiver of any future breach or default.
XIV. SOVEREIGN IM M UN ITY
Nothing contained in this Agreement shall be construed to be a waiver of the County's sovereign immunity
or any individual's qualified good faith or official immunities.
XV. FORCE M AJEURE
Neither the County nor Contractor shall be liable for their respective non-negligent or non-willful failure
to perform or shall be deemed in default with respect to the failure to perform (or cure a failure to perform)
any of their respective duties or obligations under this Agreement or for any de1ay in such performance
due to: (a) any cause beyond their respective reasonable control; (b) any act of God; (c) any change in
applicable governmental rules or regulations rendering the performance of any portion of this Agreement
legally impossible; (d) earthquake, fire, explosion or flood; (e) strike or labor dispute, excluding strikes or
labor disputes by employees and/or agents of THE CO NTRACTOR; (f) delay or failure to act by any
governmental or military authority; or (g) any war, hostility, embargo, sabotage, civil disturbance, riot,
insurrection or invasion. In such event, the time for performance shall be extended by an amount of time
equal to the period of delay caused by such acts and all other obligations shall remain intact.
[TH IS SPACE IN TEN TION ALLY LEFT BLAN K]
IN W ITN ESS W H EREOF the County and the Contractor have executed this Agreement effective as of the
dare the Chairman executes this Agreement on behalf of the County.
CON TRACTOR
By:
Its:
[CORPORATE SEAL]
SIGNED, SEALED, AND DELIVERED
In the presence of:
W itness
Notary Public
[NOTARY SEAL]
M y Commission Expires:
RICH M ON D COUN TY
By:
Its:
[COUNTY SEAL]
SIGNED, SEALED, AND DELIVERED
In the presence of:
W itness
Notary Public
[NOTARY SEAL]
M y Commission Expires:
EXHIBIT “A” – Key Personnel
The following individuals are designated as Key Personnel under this Agreement and as
such are necessary for the successful execution of the Work:
Individual Position
***SEE ATTACH ED
EXHIBIT “B” – Treatment Standards
CORE COMPETENCIES GUIDE
ADULT DCPI TRAININGS
GA Accountability Courts
Available online at:
http://www.gaaccountabilitycourts.org/DCPI%20Core%20Competencies%20Guide.pdf
DRUG COURT TREATMENT PROVIDER CORE COMPETENCIES
(The following tasks are intended to be illustrative and not all inclusive)
A drug court treatment provider provides rehabilitative therapy sessions, drug screening, case
management and monitoring for drug court participants in keeping with the holistic recovery of
the drug court participant. Additionally, within the bounds of ethics and legalities, a drug court
treatment provider shares information regarding the progress of a participant in appropriate settings
to all drug court team members.
PLANNING PROCESS
• Familiarize treatment team with difference between traditional treatment and
treatment within the drug court confines
• Research ethical and legal constraints of participation as drug court team member
• Attend all drug court planning meetings
• Provide information to other team members regarding ability to divulge information
• Compromises with team members regarding structure of program
• Design treatment program that is specific to drug court participants
OPERATIONAL DRUG COURT
• Attends regularly scheduled staffings
• Provide information regarding drug court participant’s progress to each team member
• Productively communicates with team so each member can make informed choices
regarding drug court participants
• Protects integrity of drug court program by providing competent treatment
• Remains abreast of best practices of the field.
• Maintains up-to-date record of participant performance
PLANNING PROCESS
• Serves as effective consumer by seeking cost efficient services for drug court
participants
• Attends regularly scheduled planning meetings and actively participates in creating
therapeutically beneficial treatment program
• Seeks continuing education opportunities which incorporate drug court training
• Researches mentor and alumni programs
OPERATIONAL DRUG COURT
• Conducts regular quality assurance of all treatment and ancillary services
• Performs case autopsy on charts of participants who are discharged from the program
as method of quality improvement
• Creates treatment environment that is encouraging and restorative
• Maintains competent staff
20
COMPETENCY 1: Participates fully as a Drug Court team member, committing him or herself to
the program mission and goals and works as a full partner to ensure their success.
COMPETENCY 2: Ensures that the participant receives the highest level of care available, at a
reasonable cost, by all contracted and ancillary service providers. Develop post program
services, client outreach, mentor programs and alumni associations.
• Regularly reviews all client charts and maintains up-to-date record of participant
performance
PLANNING PROCESS
• Attends all regularly scheduled planning meetings
• Maps, along with other team members, community resources that can assist program
participants at little to no cost
• Creates method of conducting treatment screens that are prompt and efficient
OPERATIONAL DRUG COURT
• Promptly processes referrals to drug court by completing treatment screens efficiently
• Secures assistance from ancillary services as needed for participants
PLANNING PROCESS
• Seeks competent staff, or outside source, to perform regular, random and observed
drug screens
• Trains treatment staff and drug court team on appropriate method of drug/alcohol
screening
• Researches state of the art and cost effective companies to perform screens
• Develops method of documenting drug screen results
OPERATIONAL DRUG COURT
• Implements random system of screening for drug court participants
• Conducts visually monitored screens for each participant
• Maintains up-to-date records of all screens
• Shares information regarding screens with all team members
PLANNING PROCESS
• Performs in-service training of all team members regarding substance abuse
addiction and treatment
• Assists in creating appropriate incentives and sanctions system
• Actively participates in design of program protocols and procedures
21
COMPETENCY 3: Ensures that offenders are evaluated in a timely and competent process and
that placement and transportation are effectuated in an expedited manner.
COMPETENCY 4: Develops effective measure for drug/alcohol testing and treatment progress
reporting that provide the team with sufficient and timely information to implement incentives
and sanctions systems.
COMPETENCY 5: Assists in providing advanced training in substance abuse, addiction and
treatment methodologies so as to provide the team with a meaningful basis to implement
incentives and sanctions systems and design program protocols and procedures.
OPERATIONAL DRUG COURT
• Provides ongoing training to all team members
• Supports most therapeutic application of incentives and sanctions
PLANNING PROCESS
• Assists in creating effective incentives and sanctions
• Attends all planning meetings
OPERATIONAL DRUG COURT
• Assures incentives and sanctions are given on a consistent and fair basis
• Recommends therapeutic incentives and sanctions
• Considers client behavior and shares relevant information with team
PLANNING PROCESS
• Assists in selecting team members who are gender, age and culturally aware
• Attends training opportunities to inform team members about cultural competence
OPERATIONAL DRUG COURT
• Continues to attend training opportunities to inform team members about cultural
competence
PLANNING PROCESS
• Assists in selecting competent and informed team members
• Assists in drafting memorandum of understanding with team members that assures
effective information sharing and compliance with all regulations
• Researches effective treatment modalities for offender population
• Creates open dialogue with team members to ensure appropriate treatment
• Researches and studies publications regarding addiction, alcoholism and
pharmacology
OPERATIONAL DRUG COURT
• Continues to research effective treatment modalities
• Conducts regular quality assurance
• Actively participates in staffings
• Attends all court sessions and staffing
22
COMPETENCY 6: As part of the Drug Court team, in appropriate non-court settings (i.e.
staffing), the treatment provider advocates for effective incentives and sanctions for program
compliance.
COMPETENCY 7: Is knowledgeable of gender, age and cultural issues that may impact the
offender’s success.
COMPETENCY 8: Is knowledgeable about addiction, alcoholism and pharmacology generally
and applies that knowledge to respond to compliance in a therapeutically appropriate manner.
PLANNING PROCESS
• Assists in seeking potential funding sources
• With other team members, attends local civic organizations, bar association and
other community meetings
OPERATIONAL DRUG COURT
• Ongoing research of potential funding streams
PLANNING PROCESS
• Informs judiciary and local bar association about drug court
• Seeks public speaking opportunities to speak about drug courts
• Discusses drug courts with colleagues
OPERATIONAL DRUG COURT
• Maintains integrity of drug court program through quality assurance
• Disseminates information about drug court as frequently as possible
23
COMPETENCY 9: Contributes to the team’s efforts in community education and local resource
acquisition.
COMPETENCY 10: Contributes to education of peers, colleagues and judiciary in the efficacy of
Drug Courts.
EXHIBIT “C” – Case Manager (Scope of Work)
Role of the Case Manager
Generally, a clinical case manager on a drug court treatment team provides case management and limited
individual counseling services for participants of the drug court program. Duties and responsibilities often
include, but are not limited to the linkage and provision of ancillary social and community services to participants
and follow-up individual counseling assistance and performing additional tasks as assigned.
Essential Duties and Responsibilities
The following duties are standard for a clinical case manager. These are not to be construed as
exclusive or all-inclusive. Other duties may often be required and assigned. Prepare weekly summaries regarding each participant’s progress in following through on case management
services is provided to the drug court coordinator;
Attend required trainings for the court as well as weekly team planning meetings and court sessions;
Meet regularly with all participants under the case manager’s care subject to specified minimum contact
hours; and
Assure that the court is well informed and that services remain uninterrupted if staff is unavailable.
Primary Case Management Duties include, but are not limited to:
Meet with participants at least weekly or as directed by the court for a check-in and status review;
Assist in the collection and maintenance of relevant participant data and demographic information. Such
information may include history of compliance, referrals for other services, drug testing results, etc.;
Linkage and follow-up to ancillary support services for participants in an effort to coordinate the utilization
of community-based services such as health and mental health services, victim’s services, disability
housing, entitlements, transportation, education, vocational training, and job skills training and placement
to provide a strong foundation of recovery;
Discharge planning and after-care follow-up;
Conduct individual counseling and rehabilitation sessions with participants as needed;
Conduct drug screen and specimen collections; and
Perform other related duties as required.
Knowledge, Skills, and Abilities
Knowledge of the policies, procedures, and activities of the drug court program as they pertain to the performance
of duties relating to the position. Knowledge of the terminology used within the drug court environment and
related case management standards, protocol, procedures, protocols, and procedures. Knowledge of filing systems
and various word processing, spreadsheet and database software. Ability to compile, organize, and maintain as
assortment of reports, records and information in an effective manner and according to drug court and/or
governmental regulations. Ability to communicate effectively with supervisors and other staff members. Ability
to utilize and understand computer applications and techniques as necessary in the completion of daily
assignments.
Exhibit "DExhibit "DExhibit "DExhibit "D" " " " ---- AJC Drug Testing ProtocolAJC Drug Testing ProtocolAJC Drug Testing ProtocolAJC Drug Testing Protocol
Augusta Judicial Circuit Adult Felony Drug Court
URINE SAMPLE COLLECTIONURINE SAMPLE COLLECTIONURINE SAMPLE COLLECTIONURINE SAMPLE COLLECTION
Urine sample collection procedures represent the single most important component of a credible drug court
abstinence-monitoring program. Failure to collect a valid sample puts at risk the court’s confidence that the testing
accurately reflects client drug-use behavior. If participants, in order to avoid detection of surreptitious drug use,
tamper with their sample, then procedures and provisions put in place to ensure quality results may be rendered
useless. Requiring two essential elements can significantly enhance valid urine sample collections: random
participant selection and witnessed collections.
The Augusta Judicial Circuit Adult Felony Drug Court Program employs the following procedures to correctly
assess the drug use patterns of program participants:
· Urine specimens are collected in a random, unannounced manner;
· Two-hour period between participant notification of a drug test and the time that the sample collection
actually occurs;
· Color-coded system used for participant notification; and
· Witnessed/direct observation of same-gender collections (for urine monitoring).
URINE COLLECTIONURINE COLLECTIONURINE COLLECTIONURINE COLLECTION PERSONNELPERSONNELPERSONNELPERSONNEL
The collectors are required to meet the following training requirements:
1. KnowledgeKnowledgeKnowledgeKnowledge. The collector must be knowledgeable of the current Urine Specimen Collection Procedures
Guidelines and guidelines applicable to drug court participant testing.
2. QualificationQualificationQualificationQualification trainingtrainingtrainingtraining. The collector must receive qualification training that provides instruction on all steps
necessary to complete a collection correctly and proper completion and transmission of the custody form
(CCF); problem collections, fatal flaw, correctable flaws, and how to correct collection problems; and the
collector’s responsibility for maintaining the integrity of the collection process, ensuring the accuracy in
results of the drug testing device being utilized, ensuring the security of the specimen, and avoiding conduct
or statements that could be viewed as offensive or inappropriate.
COLLECTION SITECOLLECTION SITECOLLECTION SITECOLLECTION SITE
GeneralGeneralGeneralGeneral. The collection site must have all the necessary personnel, materials, equipment, facilities, and supervision
to provide for direct observation collections, temporary storage, and shipping of urine specimens to the court
laboratory.
Single toiletSingle toiletSingle toiletSingle toilet----room facilitiesroom facilitiesroom facilitiesroom facilities. The preferred type of facility for urine collections is one with a single-toilet room with
a full-length door. No one but the donor and the collector may be present in the room. The facility must have a
source of water for washing hands, but, if practicable, it should be outside of the closed room where urination
occurs. If an external water source is not available, the collector must secure all sources of water and other substances
that could be used for adulteration and substitution. The collector must provide moist towelettes or hand sanitizer
outside the closed room.
SecuritySecuritySecuritySecurity ofofofof thethethethe collectioncollectioncollectioncollection sitesitesitesite. The following steps must be taken by the collector to protect the security and integrity
of the urine collection.
· All water sources should be secured.
· The toilet water should be blue.
· No soap, disinfectants, cleaning agents, or other possible adulterants should be present.
· The site should be inspected to ensure that no foreign or unauthorized substances are present.
· The toilet tank should be taped or secured shut or bluing should be put in the tank.
· Areas and items that appear suitable for concealing contaminants should be secured.
All these items should be rechecked following each collection. If the collection site uses a facility normally used for
other purposes, the following steps should also be taken:
Augusta Judicial Circuit Adult Felony Drug Court
· Access to collection materials and specimens should be effectively restricted.
· The facility should be secured against access during the procedure to ensure privacy of the donor and prevent
distraction of the collector. Limited-access signs must be posted.
· To the greatest extent possible, the donor’s collection container should remain in view of the collector and the
donor from the time the donor has urinated until the specimen is sealed if needed.
· Only the collector and donor should handle the specimen before it is sealed.
· The collector cannot leave the testing site between the time the donor gives the collector the specimen and the
specimen is sealed.
· The collector must maintain personal control over each specimen and the CCF throughout the collection
process.
UNEVENTFUL SPLIT COLLECTION
In this scenario, no abnormal events occur and all aspects (quantity, temperature, smell, etc) of the specimen are
normal.
· Donor positively identified via an acceptable means of identification.(photo identification, donor consent form
etc).
· Collector reviews collection instructions with donor - located on back of CCF.
· Collector checks to see that the participants name and specimen ID number are printed on the CCF and the
required number of copies are provided.
· Collector checks to ensure that the specimen ID number on the CCF matches the specimen ID number on
the specimen bottle seals.
· Collector completes administration portion of the CCF to include ensuring that the following information is
preprinted or inserted by the collector.
· Collector has donor remove any unnecessary outer clothing, briefcase, purse or personal belongings. The
collector must provide a receipt to the donor if requested.
· Collector instructs donor to empty his/her pockets and display items.
· Collector instructs donor to wash his/her hands.
· Collector selects a collection kit.
· Collector conducts pre-collection inspection of the collection area to include:
o Secure all water sources
o Ensure bluing is in toilet
o Ensure that no soap, disinfectant, cleaning agents or other potential adulterants are present
o Ensure that no foreign or unauthorized substances are present
o Tape/secure any movable toilet tank top or put bluing in the tank
o Ensure that undetected access is not possible
o Secure areas and items that appear suitable for concealing contaminants
· Collector unwraps collection cup and instructs the donor to enter the rest room to provide the specimen, do
not flush toilet, and to return as quickly as possible.
· Donor gives specimen to collector. Both the donor and the collector must maintain visual contact with the
specimen until the specimen bottles are sealed.
Augusta Judicial Circuit Adult Felony Drug Court
· Collector conducts post-collection inspection of the collection area.
· Collector transfers specimen to specimen bottles.
· Collector affixes specimen bottle seals to each specimen bottle and dates each seal.
· Donor initials both specimen bottle seals.
· Collector places specimen bottles and laboratory copy of the CCF into the leak proof bag, and seals the pouch.
· Collector informs donor that he/she is free to go.
· Collector places the sealed package into a shipping container.
· Collector ensures that specimen is shipped within 24 hours.
INSUFFICIENT QUANTITY OFINSUFFICIENT QUANTITY OFINSUFFICIENT QUANTITY OFINSUFFICIENT QUANTITY OF SPECIMENSPECIMENSPECIMENSPECIMEN
· Donor positively identified via an acceptable means of identification. (photo identification, donor consent form
etc).
· Collector reviews collection instructions with donor - located on back of CCF.
· Collector checks to see that participant name and specimen ID number are printed on the CCF and the
required number of copies are provided.
· Collector checks to ensure that the specimen ID number on the CCF matches the specimen ID number on
the specimen bottle seals.
· Collector completes administration portion of the CCF to include ensuring that the following information is
preprinted or inserted by the collector.
· Collector has donor remove any unnecessary outer clothing, briefcase, purse or personal belongings. The
collector must provide a receipt to the donor if requested.
· Collector instructs donor to empty his/her pockets and display items.
· Collector instructs donor to wash his/her hands.
· Collector either selects a collection kit or allows the donor to select one.
· Collector conducts pre-collection inspection of the collection area to include:
o Secure all water sources
o Ensure bluing is in toilet
o Ensure that no soap, disinfectant, cleaning agents or other potential adulterants are present
o Ensure that no foreign or unauthorized substances are present
o Tape/secure any movable toilet tank top or put bluing in the tank
o Ensure that undetected access is not possible
o Secure areas and items that appear suitable for concealing contaminants.
· Collector unwraps collection cup and instructs the donor to enter the rest room to provide the specimen, do
not flush toilet, and to return as quickly as possible.
· Donor gives specimen to collector. Both the donor and the collector must maintain visual contact with the
specimen until the specimen bottles are sealed.
· Collector conducts post-collection inspection of the collection area.
Augusta Judicial Circuit Adult Felony Drug Court
· After the required time, if a specimen of sufficient quantity has not been provided, the collector discontinues
the session.
· Collector immediately notifies the adult felony drug court coordinator of the missed drug screen (MUDS).
Refusal by Donor to Sign and InitialRefusal by Donor to Sign and InitialRefusal by Donor to Sign and InitialRefusal by Donor to Sign and Initial CollectionCollectionCollectionCollection
· Donor positively identified via an acceptable means of identification. (photo identification, donor consent form
etc).
· Collector reviews collection instructions with donor - located on back of CCF.
· Collector checks to see that participant name and specimen ID number are printed on the CCF and the
required number of copies are provided.
· Collector checks to ensure that the specimen ID number on the CCF matches the specimen ID number on
the specimen bottle seals.
· Collector completes administration portion of the CCF to include ensuring that the following information is
preprinted or inserted by the collector.
· Collector has donor remove any unnecessary outer clothing, briefcase, purse or personal belongings. The
collector must provide a receipt to the donor if requested.
· Collector instructs donor to empty his/her pockets and display items.
· Collector instructs donor to wash his/her hands.
· Collector either selects a collection kit or allows the donor to select one.
· Collector conducts pre-collection inspection of the collection area to include:
o Secure all water sources
o Ensure bluing is in toilet
o Ensure that no soap, disinfectant, cleaning agents or other potential adulterants are present
o Ensure that no foreign or unauthorized substances are present
o Tape/secure any movable toilet tank top or put bluing in the tank
o Ensure that undetected access is not possible
o Secure areas and items that appear suitable for concealing contaminants.
· Collector unwraps collection cup and instructs the donor to enter the rest room to provide the specimen, do
not flush toilet, and to return as quickly as possible.
· Donor gives specimen to collector. Both the donor and the collector must maintain visual contact with the
specimen until the specimen bottles are sealed.
· Collector conducts post-collection inspection of the collection area.
· If the participant is unable to submit a sample, the collector turns to MRO copy of CCF and instructs the
participant to read the certification statement and sign on the appropriate blank, donor provides his/her
daytime phone number, evening phone number, and date of birth to the collector, collector prints donors
name, and today’s date.
· Collector retains the Collector copy of the CCF, and the AOC and MRO reports are provided to the adult
felony drug court coordinator as soon as possible.
Exhibit "E" - Treatment Compliance Audit Form
Augusta Judicial Circuit
Administrative Office of the Courts
Honorable James G. Blanchard, Jr.
Superior Court Judge
Elaina Ashley
Accountability Court Coordinator
Augusta Judicial Circuit
Telephone (706) 821-1673
FAX (706) 849-3739
Email: eashley@augustaga.gov
AJC Adult Felony Drug Court Treatment Quality Control Form
Date Completed: _
PURPOSE OF JOB/EXPECTED CORE COMPETENCIES
The National Drug Court Institute (NDCI) has identified core competencies that drug court treatment
providers are expected to provide. A drug court treatment provider provides rehabilitative therapy sessions,
drug screenings, case management and monitoring for drug court participants in keeping with the holistic
recovery of the drug court participant.
COMPETENCY 1: Participates fully as a Drug Court team member, committing him/herself to the program
mission and goals and works as a full partner to ensure success.
Attends regularly scheduled staffing meetings YES NO
Provides information regarding drug court participant’s progress YES NO
Provides all relevant information, issues, and/or concerns to the Drug Court Program Coordinator no later
than 12 PM every Tuesday YES NO
Treatment reports will consist of:
Participant Treatment and/or Case Management Issues YES NO
Participant Compliance/Non-Compliance with Treatment YES NO
Participants Treatment Status YES NO
Protects integrity of drug court program by providing competent treatment YES NO
Remains abreast of best practices of the field YES NO
Maintains up-to-date records of participant performance YES NO
Treatment Comments:
COMPETENCY 2: Ensures that the participant receives the highest level of care available, at a reasonable cost,
by all contracted and ancillary service providers. Develop post program services, participants outreach, mentor
programs and alumni associations.
Conducts regular quality assurance of all treatment and ancillary services YES NO
Performs case autopsy on charts of participants who are discharged from the program as method of quality
improvement YES NO
Individual/Group treatment sessions consist of education/skill building services to include but not limited to
Addiction YES NO
Relapse prevention planningYESNO
Criminogenic Thinking ErrorsYESNO
Life SkillsYESNO
Anger ManagementYESNO
ParentingYESNO
BereavementYESNO
Sexual RelationshipsYESNO
Gender SpecificYESNO
Health/Medical IssuesYESNO
Personal Safety PlanningYESNO
Clinically Relevant Treatment IssuesYESNO
Treatment Sessions are equally offered ( mornings, evenings and/or weekends) for both genders
YES NO
Treatment schedules participants make-up sessions for all missed and reports to the court any changes
in scheduling YES NO
Maintains competent staff YES NO
Records are established and maintained with all up-to-date record of participant performance
YES NO
Records that are the subject of audit findings shall be retained until audit findings have been resolved
YES NO
Treatment Comments:
Promptly processes referrals to drug court by completing treatment screens efficiently YES NO
Administers a court approved biopsychosocial to Include:
Alcohol and drug use history YES NO
Mental Health History YES NO
Physical Health History YES NO
Education YES NO
Emotional/Health barriers YES NO
Employment YES NO
Family dynamics YES
NO Housing YES NO
Spirituality YES NO
Social Support Systems YES NO
Transportation YES NO
Treatment History YES NO
Criminal History YES NO
Choice of drugs YES NO
Co-existing Disorders YES NO
Gender, ethnic, and cultural considerations YES NO
Other health issues (i.e. HIV and Hepatitis C) YES NO
Sexual Orientation YES NO
Domestic Violence YES NO
Sexual Abuse YES NO
A Diagnosis YES NO
Recommendations YES NO
Justification for referral to the Drug Court program YES NO
Administers an Level of Service Inventory-Revised (LSI-R) YES NO
Participant Treatment Plans
UPON ENTRY – A copy of the Treatment Plan for each participant is provided to the coordinator
within the first two (2) weeks of the initial intake/counseling session outlining the short and long-
term goals the participant will work on over the full treatment period YES NO
PRIOR TO PHASE MOVEMENT – Participant status updates on progress/updated treatment
plans are provided to the coordinator prior to phase movement that outlines how the participant
is/is not progressing toward the treatment plan goals as well as the Treatment Providers overall
impression of how they believe the participant is/is not progressing in treatment and meeting their
goals YES NO
PRIOR TO GRADUATION/TERMINATION – Summary of participant completion of or
inability to complete the goals outlined in the treatment plan must be provided to the coordinator
prior to graduation/termination from the program as well as the Treatment Providers overall
impression of how they believe the participant is/is not progressing in treatment and meeting their
goals. Treatment provider must supply documentation outlining a participant’s positive
progression of overall treatment regimen to include goals met, milestones reached, etc. prior to
phase advancements for all participants YES NO
Secures assistance from ancillary services as needed for participants
Treatment Comments:
Treatment Comments:
Provides referrals to residential treatment YES NO
Provides referrals to additional treatment options YES NO
Assist with referrals for participants suspected of psychological or psychiatric issues
YES NO
Assist with securing transportation YES NO
COMPETENCY 4: Develops effective measure for drug/alcohol testing and treatment progress reporting that
provides the team with sufficient and timely information to implement incentives and sanctions systems.
Implements random system of screening for drug court participants YES NO
Has created a system to schedule, announce, observe, collect, and confirm drug screenings YES NO
Participants are tested a minimum of three times weekly YES NO
Conducts visually monitored screens for each participant YES NO
Urine specimen collection containers are stored in a secure location, in a manner in which participants
may not have access while in the possession of the treatment provider YES NO
Urine drug screens are documented with the signature of person conducting screens YES NO
Maintains up-to-date records of all screens YES NO
COMPETENCY 5: Assists in providing advanced training in substance abuse, addiction and treatment
methodologies so as to provide the team with a meaningful basis to implement incentives and sanctions systems
and design program protocols and procedures.
Provides ongoing training and reads the training provided to all team members YES NO
Supports therapeutic applications of incentives and sanctions YES NO
COMPETENCY 6: As part of the Drug Court team, the treatment provider advocates for effective incentives
and sanctions to maintain program compliance.
Assist the team in making consistent and fair incentives and sanctions YES NO
Treatment Comments:
Recommends therapeutic incentives and sanctions YES NO
Considers participant’s behavior and shares information with team YES NO
Treatment Comments:
COMPETENCY 7: Is knowledgeable of gender, age and cultural issues that may impact the participant’s
success.
Attends/Reads all training materials to be able to inform team members about up-to-date information
(drug testing, sanctions/incentives, new treatment opportunities, etc.) YES NO
Treatment Comments:
COMPETENCY 8: Is knowledgeable about addiction, alcoholism and pharmacology generally and applies that
knowledge to respond to compliance in a therapeutically appropriate manner.
Provides sufficient information to indicate continued research is conducted of effective treatment
modalities YES NO
Conducts regular quality assurance of counselors and ensure treatment services are being provided as
agreed to per the contract YES NO
Treatment Comments:
COMPETENCY 9: Contributes to the team’s efforts in community education and local resource acquisition.
Contributes to ongoing research of potential funding streams YES NO
Treatment Comments:
COMPETENCY 10: Contributes to education of peers, colleagues and judiciary in the efficacy of Drug Courts.
Maintains integrity of drug court program through quality assurance YES NO
Disseminates information about drug court as frequently as possible YES NO
Treatment Comments:
TREATMENT SERVICES SHOULD INCLUDE THE FOLLOWING (NOT ALL INCLUSIVE):
The treatment providers purpose of job and core competencies is to be monitoring by the court to ensure
continued qualify assurance and that the drug court requirements are being maintained with the drug court
state/national requirements. In the event that a requirement is not being met, the treatment provider will be
given a reasonable deadline to correct.
Use of a cognitive behavioral model, to include interventions designed to address criminal thinking
patterns responsive to ethnicity, gender, age, and other characteristics of the participant
YES NO
Consistent use of techniques to accommodate and address participant stages of change such as
motivational interviewing and motivational enhancement therapy should be employed to reduce
participant defensiveness, foster engagement and improve retention
YES NO
Provide options for family treatment to address patterns of family interaction that increase the risk of
re- offending, to develop family understanding of substance use disorders and recovery, and to create an
improved family support system
YES NO
Referral of family members to appropriate community resources to address other identified service
needs YES NO
Incorporation of parenting and child custody issues and the needs of children in the participant’s family
into the treatment plan and addressing them through the effective use of community resources
YES NO
Attend regular clinical/treatment staff meetings to review treatment goals, progress, and other clinical
issues with staff
YES NO
Prompt and systemic reporting to the program coordinator of participant’s behavior; progress in
treatment, compliance with treatment court program requirements, and any other relevant information
YES NO
Discuss program phases, guidelines, and expectations to new participant YES NO
Treatment Comments:
Issues Found:
Drug Court Coordinator Signature Date
Treatment Provider Signature Date
Date to be Corrected By: _
Request for Proposal
Request for Proposals will be received at this office until Friday, October 13, 2017 @ 11:00 a.m. for furnishing:
RFP Item # 17-262 Drug Court Treatment Services for the Augusta, GA – Superior Court
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 29, 2017, @
5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract
with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 7, 14, 21, 28, 2017
Metro Courier September 13, 2017
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form
Addendum
1 Original 7
Copies
Fee
Proposal
Compliance
Review
Creating Hope and Needed Care for
Everyone, Inc.
dba Chance
3540 Wheeler Road Ste 508/515/516
Augusta, GA 30909
Yes 888071 Yes Yes Yes Yes Yes Non-
Compliant
Family Counseling Center of the CSRA
3711 Executive Center Drive
Martinez, GA 30907
Yes 733390 Yes Yes Yes Yes Yes
A Bell's Counseling
1824 Wylds Rd., Suite B2
Augusta, GA 30909
Yes 1238484 Yes Yes Yes Yes Yes
RFP# 17-262 Drug Court Treatment Services
for the Augusta, GA – Superior Court
RFP Due: Friday, October 13, 2017 @ 11:00 a.m.
Total Number Specifications Mailed Out: 19
Total Number Specifications Download (Demandstar): 4
Total Electronic Notifications (Demandstar):70
Pre Proposal Telephone Conference Attendees: NA
Total packages submitted: 3
Total Noncompliant: 1
The following vendor have been deemed non-compliant for failing to submit the completed required forms and meet
the good faith efforts: Creating Hope and Needed Care for Everyone, Inc. dba Chance
Page 1 of 1
Family Counseling Center
of the CSRA
3711 Executive
Center Drive
Martinez, GA 30907
A Bell's Counseling
1824 Wylds Rd., Suite B2
Augusta, GA 30909
Creating Hope and Needed
Care for Everyone, Inc.
dba Chance
3540 Wheeler Road Ste
508/515/516
Augusta, GA 30909
Family Counseling Center
of the CSRA
3711 Executive
Center Drive
Martinez, GA 30907
A Bell's Counseling
1824 Wylds Rd., Suite B2
Augusta, GA 30909
Creating Hope and Needed
Care for Everyone, Inc.
dba Chance
3540 Wheeler Road Ste
508/515/516
Augusta, GA 30909
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested
information as required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS FAIL PASS PASS PASS
2. Qualifications & Experience (0-5)20 5 5 100 100 0
3. Organization & Approach (0-5)15 5 3.5 75 52.5 0
4. Scope of Services
• Company Background
• Relevant Work
• Litigation
(0-5)15 5 3 75 45 0
5. Financial Information (0-5)10 5 4.5 50 45 0
Within Richmond County 5 10 5 0 50 0
Within CSRA 4 6 5 30 0 0
Within Georgia 3 4 0 0 0
Within SE United States (includes AL, TN, NC,
SC, FL) 2 2 0 0 0
All Others 1 1 0 0 0
7. References (0-5)5 5 5 25 25 0
30 21 0 355 317.5 0
8. Presentation by Team (0-5)10 0 0 0
9. Q&A Response to Panel Questions (0-5)5 0 0 0
Lowest Fees 5 10 5 50 0 0
Second 4 6 5 0 30 0
Third 3 4 0 0 0
Forth 2 2 0 0 0
Fifth 1 1 0 0 0
Total Phase 2 5 5 0 50 30 0
405 347.5 0
Procurement Department Completion Date: 11/3/17
Internal Use Only
Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary.
Total Cumulative Score
(Maximum point is 550)
10. Cost/Fee Proposal Consideration
(only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only)
Evaluation Sheet for RFP# 17-262 Drug Court Treatment Services
for the Augusta, GA – Superior Court
Evaluation Meeting: Friday, November 3, 2017 @ 11:00 a.m.
Vendors
Phase 2 (Option - Numbers 8-9)
Procurement DepartmentRepresentative:______Nancy Williams_______________________________________
Evaluator: Cumulative Date: 11/3/17
Total (Total Possible Score 750)
Ranking of 0-5 (Enter a number value between 0 and 5)
6. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
Weighted Scores
Phase 1 Total - (Total Maximum Ranking 25 -
Maximum Weighted Total Possible 375)
Phase 1
Scale 0 (Low) to 5 (High)
Commission Meeting Agenda
12/19/2017 2:00 PM
Update on Old Joint Law Enforcement Center
Department:Administrator's Office
Department:Administrator's Office
Caption:Motion to approve the Administrator's recommendations of
Option A to evaluate the feasibility of renovating the Joint Law
Enforcement Center and Option B to determine a firm cost
estimate to perform the work if Option A is determined to be
feasible. (Approved by Public Safety Committee December 12,
2017)
Background:On June 12, 2017, the Deputy Administrator presented a briefing
to the Commission in a Legal Meeting, addressing the history and
current assessment of the facility located at 401 Walton Way.
During the briefing, the Deputy Administrator referenced a 2004
study conducted by Cranston Engineering, Inc. documenting the
17 different types of mold spores and the overall potential health
risks to allergy respiratory sufferers. In 2010, the Commission
decided to expand the Webster Detention Center in order to
relocate jail personnel and inmates from 401 Walton Way and to
erect a new headquarters for Sheriff Administration on Walton
Way and 4th Street. SPLOST VII was approved by the voters and
provided $1,500,000.000 for demolishing the facility located at
401 Walton Way for some other productive use. (Please see
Exhibit III)
Analysis:The Commission was made aware of current Juvenile Justice
facilities not being adequate in serving the system needs. In
consideration for repurposing the Old Joint Law Enforcement
Center for a possible facility for Juvenile Court, holding cells,
vocational training, and other related functions, a request was
made by The Honorable Carl Brown and other supporters. The
following options need to be decided by the Commission: 1. Fund
the feasible repair of said facility by the following: Per Cranston
Engineering, Inc. Proposals, please see Exhibit I, II A. Spend
$23,600.00 to determine if the facility or parts thereof can be re-
used to meet the needs of the local Juvenile Justice System and
Court (Exhibit I); and/or (If the answer to Part A is favorable, then
Cover Memo
fund Part B) B. Spend $68,200.00 to determine the scope of
renovation needed for the facility repairs. Total expense for A and
B is $91,800.00 to conduct full review/study on facility usage for
purposes of utilizing it for the local Juvenile Justice System and
Court (Exhibit II). 2. Proceed with plans to demolish and form a
study committee to look for other facility locations for Juvenile
Court. The committee’s review would include developing a
program for a “teen” court, training and vocational opportunities
for juveniles, and an evaluation of space needed.
Financial Impact:Fund partial study for $23,600.00 to determine the facility or parts
of the facility for use by the local Juvenile Justice System and
Court. If Part A is favorable, Fund Part B for $68,200.00 to
determine the scope of renovation needed for the facility repairs.
Total funding for Option 1 is $91,800.00.
Alternatives:• Approve Option 1. • Approve Option 2.
Recommendation:For Commission Consideration.
Funds are Available
in the Following
Accounts:
SPLOST VII $1,500,000.00
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
12/19/2017 2:00 PM
Abandonment of Canterbury Drive, North of Ramsgate Road - 2nd Reading
Department:Law
Department:Law
Caption:Motion to determine that Canterbury Drive, North of Ramsgate
Road, as shown on the attached map has ceased to be used by the
public to the extent that no substantial public purpose is served by
it or that its removal from the county road system is otherwise in
the best public interest, and to receive as information the results of
the public hearing held regarding the issue of abandonment
pursuant to O.C.G.A. §32-7-2, with the abandoned property to be
quit-claimed to the appropriate party(ies), as provided by law and
an easement to be retained over the entire abandoned portion for
existing or future utilities as directed by Augusta Engineering
Department and Augusta Utilities Department and adopt the
attached Resolution. (Approved by Engineering Services
Committee December 12, 2017)
Background:The abandonment request has been reviewed by all essential
county departments and administrators and approvals were
received to this abandonment request. Pursuant to O.C.G.A. §32-
7-2, a public hearing was held on November 29, 2017 for this
matter. The map of said Canterbury Drive, North of Ramsgate
Road is attached.
Analysis:In addition to the information provided in the above Background
section, results of the public hearing will be presented to the
Commission. Notice to the property owners located thereon has
been provided, pursuant to O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that Canterbury Drive,
North of Ramsgate Road be abandoned.
Recommendation:
Approve determination and request for abandonment of
Cover Memo
Canterbury Drive, North of Ramsgate Road pursuant to O.C.G.A.
§32-7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies) as allowed by law, and an easement(s) as
directed by the Augusta Engineering Department and the Augusta
Utilities Department to be retained over the entire abandoned
portion for existing or future utilities and drainage and adopt the
attached Resolution.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
AGENDA ITEM
Engineering Services Committee
December 12, 2017
Motion to determine that Canterbury Drive, North of Ramsgate Road, as shown on the attached map
has ceased to be used by the public to the extent that no substantial public purpose is served by it or
that its removal from the county road system is otherwise in the best public interest, and to receive as
information the results of the public hearing held regarding the issue of abandonment pursuant to
O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as
provided by law and an easement to be retained over the entire abandoned portion for existing or future
utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt
the attached Resolution.
Department: Law
Caption: Motion to determine that Canterbury Drive, North of Ramsgate Road, as shown
on the attached map has ceased to be used by the public to the extent that no
substantial public purpose is served by it or that its removal from the county
road system is otherwise in the best public interest, and to receive as
information the results of the public hearing held regarding the issue of
abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be
quit-claimed to the appropriate party(ies), as provided by law and an easement
to be retained over the entire abandoned portion for existing or future utilities
as directed by Augusta Engineering Department and Augusta Utilities
Department and adopt the attached Resolution.
Background: The abandonment request has been reviewed by all essential county
departments and administrators and approvals were received to this
abandonment request. Pursuant to O.C.G.A. §32-7-2, a public hearing was held
on November 29, 2017 for this matter. The map of said Canterbury Drive,
North of Ramsgate Road is attached.
Analysis: In addition to the information provided in the above Background section, results
of the public hearing will be presented to the Commission. Notice to the
property owners located thereon has been provided, pursuant to O.C.G.A. §32-
7-2(b)(1).
Financial Impact: Cost of publication and advertisement of public hearing.
Alternatives: Approve or deny request to determine that Canterbury Drive, North of
Ramsgate Road be abandoned.
Recommendation: Approve determination and request for abandonment of Canterbury Drive,
North of Ramsgate Road pursuant to O.C.G.A. §32-7-2, with the abandoned
property to be quit-claimed to the appropriate party(ies) as allowed by law, and
an easement(s) as directed by the Augusta Engineering Department and the
Augusta Utilities Department to be retained over the entire abandoned portion
for existing or future utilities and drainage and adopt the attached Resolution.
Funds are available
In Following
Accounts:
REVIEWED AND APPROVED BY:
THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO
ABANDON CANTERBURY DRIVE, NORTH OF RAMSGATE ROAD AS A PART OF
THE ROAD SYSTEM OF AUGUSTA;
THIS RESOLUTION, adopted by the Augusta-Richmond County Commission
(“Commission”);
WHEREAS, it has been proposed that the Commission make a determination that
Canterbury Drive, North of Ramsgate Road as shown on the attached plat, has ceased to be used
by the public to the extent that no substantial public purpose is served by it or that its removal from
the county road system is otherwise in the best public interest and that the right-of-way should be
abandoned as part of the Richmond County Road System; and
WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to
reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to
abandon such roads; and
WHEREAS, a Public Hearing was held on November 29, 2017 at the Augusta-Richmond
County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and
WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the
newspaper in which Sheriff’s advertisements for Richmond County are published, on November
16, 2017 and November 23, 2017, and that the property owners located on Canterbury Drive, North
of Ramsgate Road were given notice; and
WHEREAS, the results of the Public Hearing were reported to the Board of
Commissioners and considered thereby; and
WHEREAS, the Commission, at their meeting held, December 19, 2017, approved the
proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having
been met;
NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the
authority of same as follows:
1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the
abandonment and removal above-said of the Right-of-Way and such Right-of-Way no
longer serves a substantial public purpose or that its removal from the county road system
is otherwise in the best public interest and is hereby abandoned as part of the Richmond
County Road System;
2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law
to the adjoining property owner, subject to easements and restrictions deemed necessary
by the Augusta Engineering Department and the Augusta Utilities Department, and the
Mayor and Clerk of Commission are hereby authorized to execute the documents necessary
to effectuate such transfer as directed by the Augusta Law Department.
3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County
Commission, accompanied by the exhibits referred to herein;
4. This Resolution shall become effective immediately upon its adoption.
DULY ADOPTED by the Augusta, Georgia Commission this ______ day of
_____________________, 2017.
AUGUSTA, GEORGIA COMMISSION
By: ________________________________
Hardie Davis, Jr.
As its Mayor
Attest: ______________________________
Lena J. Bonner
As its Clerk
Commission Meeting Agenda
12/19/2017 2:00 PM
Approve the One-Year Extension of the Agreement between Augusta and Unimin Corporation for the
Purchase of Landfill Gas.
Department:Environmental Services
Department:Environmental Services
Caption:Motion to approve the One-Year Extension of the Agreement
between Augusta and Unimin Corporation for the Purchase of
Landfill Gas. (Approved by Engineering Services Committee
December 12, 2017)
Background:Augusta has entered into an Agreement with Unimin Corporation
– Hephzibah Plant for the purchase of the landfill gas. The current
agreement has been in place since 1996; and expires December
31, 2017. As such, the Environmental Services Department is
requesting the execution of a one-year extension to the current
agreement.
Analysis:The third-party purchase of landfill gas, which is a by-product of
the decomposition of garbage, is an agreement that has been in
place for 10+ years. As a permit requirement for landfill
operation, Augusta ESD is required to control the landfill gas and
not allow it to be released to the atmosphere. Having a vendor
which purchases the gas from our facility is a benefit to both
entities – it allows Augusta to profit from the sale and maintain
permit compliance; but also provides benefit to the Mine, as it
provides them savings versus having to purchase natural gas at
market rates. A one-year contract extension would allow both
ESD and the Mine the opportunity to fully research and negotiate
an updated Agreement.
Financial Impact:Current landfill gas sales run approximately $37,000 per month.
This is revenue to ESD and allows for ongoing maintenance and
operation to the Gas Collection and Control system.
Alternatives:1. Approve the one-year extension. 2. Do not approve the
extension, which would hinder the Mine's operation and reduce
ESD's revenues.Cover Memo
Recommendation:Approve the extension to allow additional time for research and
negotiation of the contract with Unimin.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator
Clerk of Commission
Cover Memo
Page 1 of 2
FIRST AMENDMENT TO THE LANDFILL GAS SALES AGREEMENT
This First Amendment to the Landfill Gas Sales Agreement (“Agreement”) is made this _____
day of _____________, 2017, between Augusta, Georgia, a political subdivision of the State of
Georgia, acting by and through its Environmental Services Department, hereinafter referred to as
“SELLER”, and Unimin Corporation – Hephzibah Plant, hereinafter referred to as “BUYER”.
SELLER and BUYER are at times collectively referred to hereinafter as the “Parties” or
individually as the “Party”.
Whereas, SELLER and BUYER entered into a certain Landfill Gas Sales Agreement on
December 19, 1996;
Whereas, the agreement entered into by the Parties provided for a ten-year term, with ten
(10) one-year renewals;
Whereas, the Parties have exhausted all renewals, but have agreed that it is in the best
interest of both parties to extend the current Agreement for one (1) additional year; and
NOW THEREFORE, for and in consideration of the premises, the mutual covenants
contained herein, Ten Dollars ($10.00) in hand paid and other good and valuable consideration,
the receipt, adequacy and sufficiency of which are hereby acknowledged by SELLER AND
BUYER, SELLER and BUYER hereby covenant and agree as follows:
1. ARTICLE III, TERM, Section 3.2 of the Agreement is hereby deleted in
its entirety and replaced with the following:
3.2 Either Seller or Buyer shall have the right to renew the Agreement for one-year
periods for an additional ten (10) years by notifying the other party in writing of its
intention to renew at lease thirty days prior to the expiration of the Agreement or any
subsequent option period. At the end of the additional ten (10) years, if it is in the best
interest of the Parties, the Parties may agree to extend for one (1) additional year with
the final expiration of this Agreement between the Parties occurring at 11:59 PM on
December 31, 2018.
2. Except as modified by this Amendment, the Agreement remains unmodified and
in full force and effect.
3. This Amendment shall be binding upon and inure to the benefit of BUYER and
SELLER and their respective legal representatives, transferees, successors and assigns.
Page 2 of 2
4. All capitalized terms used but not defined herein shall have the same meanings as
defined in the Agreement.
IN WITNESS WHEREOF, the parties hereto have entered into this Amendment under
seal as of the date first written above.
AUGUSTA, GEORGIA UNIMIN CORPORATION
Seller Buyer
By____________________________________ By_________________________________
Hardie Davis, Jr., Mayor ____________________________
As its _______________________
Attest:________________________________ Sworn to and subscribed before me this ___
Lena J. Bonner, Clerk day of _____________________, 2017.
____________________________________
Notary Public
Methane Gas Sales
Month
Total Methane
Flows to Mine
(MCF)
Average
Monthly
Methane
Content
(% v/v)
Calculated Total
Invoice Amount
Based on Methane
Flows
January-17 11,643.62 52.8%$39,397.24
February-17 14,223.63 51.0%$40,829.52
March-17 14,692.44 50.3%$33,169.65
April-17 14,299.15 49.4%$38,568.97
May-17 14,485.54 48.8%$38,634.49
June-17 13,638.88 49.7%$37,663.13
July-17 11,121.25 48.4%$30,050.92
August-17 14,979.68 49.1%$37,761.73
September-17 15,092.70 47.2%$37,864.02
October-17 17,984.64 50.9%$42,991.31
November-17 $0.00
December-17 $0.00
Commission Meeting Agenda
12/19/2017 2:00 PM
Approve the purchase of five (5) 4-inch emergency backup pumps for the Utilities Department.
Department:Utilities
Department:Utilities
Caption:Motion to approve the purchase of five (5) 4-inch emergency
backup pumps for the Utilities Department to be used at
wastewater lift stations. (Approved by Engineering Services
Committee December 12, 2017)
Background:The Utilities Department would like to request the purchase of
five (5) emergency backup pumps for wastewater lift stations
throughout the Augusta system in case of a power outage or other
pumping system failure. These pumps would be installed at
critical locations throughout our wastewater collection system to
mitigate the impact of power outages and other pumping failures.
We purchased five of these pumping systems in 2016 through the
GSA contract for the same purpose. We have been assured that
the GSA pricing will continue to be valid until January 31, 2019.
Thompson Pump & Manufacturing Co. is also offering a 15%
discount on the GAS pricing for purchasing five pumps. We
would be purchasing five (5) pumps at a unit cost of $33,090.50
each for a total cost of $165,452.50. This is the exact same
pricing as that used for our previous purchase.
Analysis:This backup pumping capacity will greatly reduce the potential for
wastewater spills from the areas served by these pumping stations.
Installing backup generators for electricity for these stations
would only provide protection in case of power failure. These
emergency backup pumping systems will provide protection
during power outages as well but would also allow continued
pumping station operation in the event of any other issue that
causes the station to not function properly.
Financial Impact:Total cost of $165,452.50 for 5 pumps.
Alternatives:Purchase Backup Electric Power Generators Cover Memo
Recommendation:Approve the purchase of five (5) 4-inch emergency backup pumps
for the Utilities Department to be used at wastewater lift stations.
Funds are Available
in the Following
Accounts:
631101110-5499631
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
12/19/2017 2:00 PM
North Leg Road Improvements - Phase II ITB 17-264
Department:Engineering
Department:Engineering
Caption:Motion to approve award of Construction Contract to Reeves
Construction Company in the amount of $4,653,252.00 for
Transportation Investment Act (TIA) Project, North Leg Road
Improvements Project - Phase II as requested by AED. Award is
contingent upon receipt of signed contracts and proper bonds (ITB
17-264). (Approved by Engineering Services Committee
December 12, 2017)
Background:North Leg Road Improvements Project is one (1) of fifty (50) City
of Augusta, Georgia TIA (aka TSPLOST) projects. Project limits
are approximately 0.20 miles south of the intersection of
Wrightsboro Road and North Leg Road and approximately 0.17
miles north of the intersection. The total project length is
approximately 0.79 miles. This project consists of realigning two
intersections (Wrightsboro Road with North leg Road/Jackson
Road and Sibley Road with North Leg Road), addition of turn
lanes, adding curb & gutter, sidewalks and a storm sewer. This
project is constructed in two phases. Phase 1 is completed and
included clearing & grubbing and private utilities relocation. This
is phase 2 of the project. The project phase 2 consists of roadway
widening & improvements, drainage improvements, Curb &
Gutter, water & sewer improvements, sidewalk, and traffic signal
upgrade.
Analysis:Bids were received on November 2, 2017 with Reeves
Construction being the low bidder. The bid results are as follow:
CONTRACTORS BID 1. Reeves Construction Co $4,653,252.00
2. Beam’s Contracting $5,118,145.69 3. E R Snell Contractor
$5,852,079.45 It is the recommendation of the Engineering
Department to award this project to Reeves Construction, Inc.
Financial Impact:Funds are available in amount of $4,653,252.00 upon commission
approval. Following is Fund allocation. Project TIA Funds
($2,610,185), TIA Discretionary Funds ($1,043,067), and
Cover Memo
Wrightsboro Road SPLOSTVII ($1,000,000.
Alternatives:1). Approve award of Construction Contract to Reeves
Construction Company in the amount of $4,653,252.00 for
Transportation Investment Act (TIA) Project, North Leg Road
Improvements Project - Phase II as requested by AED. Award is
contingent upon receipt of signed contracts and proper bonds. 2).
Do not approve and find alternative to complete the project and
meet TIA project completion schedule.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
Project TIA Funds ($2,610,185), TIA Discretionary Funds
($1,043,067), and Wrightsboro Road SPLOSTVII ($1,000,000)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: The project is authorized to award Construction Contract to Reeves
Construction Co. in the amount of $4,959,790.31 for Resurfacing Various Roads
(Richmond Hill, Boykin Rd, Old Waynesboro Rd, Gardeners Mill Rd).
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
LMIG Funds (2015)1,570,688$
LMIG Funds (2017)979,982$
LMIG 10% Match (TIA Discretionary) 255,067$
SPLOST VII (Resurfacing)750,000$
TIA Discretionary Funds 1,404,054$
4,959,791$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Hardie Davis, Jr., Mayor
Funding available in SPLOST VII, LMIG and TIA Discretionary Funds
CPB#N/A
CAPITAL PROJECT BUDGET
RESURFACING VARIOUS ROADS
1 of 2
10.18.2017
Augusta-Richmond County, Georgia CPB#N/A
CAPITAL PROJECT BUDGET
RESURFACING VARIOUS ROADS
CPB AMOUNT
SOURCE OF FUNDS CPB
LMIG FUNDS (2015) $1,570,688
LMIG FUNDS (2017) $979,982
LMIG 10% MATCH $255,067
(TIA DISCRETIONARY)
SPLOST VII (Resurfacing) $750,000
TIA DISCRETIONARY FUNDS $1,404,054
TOTAL SOURCES: $4,959,791
USE OF FUNDS
LMIG FUNDS (2015) $1,570,688
LMIG FUNDS (2017) $979,982
LMIG 10% MATCH $255,067
(TIA DISCRETIONARY)
SPLOST VII (Resurfacing) $750,000
TIA DISCRETIONARY FUNDS $1,404,054
TOTAL USES: $4,959,791
2 of 2
10.18.2017
Invitation to Bid
Sealed bids will be received at this office until Friday, October 27, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-264 North Leg Road / C.R.371 Improvement Project Phase II for Augusta, Georgia - Engineering
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta,
GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from
Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $300.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner
is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488)
beginning Thursday, September 14, 2017. Bidders are cautioned that submitting a package without procurement of a complete set
are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material
to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not
advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Tuesday, October 10, 2017 @ 3:00 p.m. in the Procurement Department, 535
Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Thursday, October 12, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance
bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 14, 21, 28, October 5, 2017
Metro Courier September 20, 2017
MEMORANDUM
ENGINEERING DEPARTMENT
Hameed Malik, Ph.D., P.E., Assistant Director
TO:Ms GeriSams, Director - Procurement
FROM:
t{*;\
Hameed Malik, Ph.D., PE, Assistant Director- Engineering
DATE: U Thursday, November g,21t7
SUBIECT: North Leg Road lmprovements Project-Phase ll
TIA Project Number: RC07-000129 / Pl#0011395
Bid ltem: t7'264
File Reference: T17-014(4)
Ms. Sams, it is recommendation of Augusta Engineering Department (AED) that the subject project
be awarded to Reeves Construction Co. in the amount of 54,653,252.00. Award is contingent upon
receipt of signed contract and proper bonds.
Should you require additional information, please do not hesitate to contact me or Hameed Malik
at (706)796-s040.
Thonk you.
ALL/
Attachments(s)
Nancy Williams, Quality Assurance Analyst
Phyllis Johnson
DBE office
Lewis Avery, CPA, CMA- AD Engineering Finance & Administration
Anthony Taylor, AED Construction Engineer
June Hamal, AED Project Engineer
Valerie Jenkins, AED Accounting Manager
File
Augusta Engineering Administration
452 Walker Street, Suite 110 - Augusta, GA 30901
Office: (705) 796 - 5040 Fax: (706) 796'5M5
www.auqustaga.qov
OFFICIAL
VENDORS Attachment
"B"
Addendum
1
Addendum
2 E-Verify SAVE
Form Bid Bond Bid Price
Compliance
Review
Reeves Construction Co.
1 Apac Industrial Way
Augusta, GA 30907
YES YES YES 48048 YES YES $4,653,252.00 YES
Beam's Contracting
15030 Atomic Road
Beech Island, SC 29842
YES YES YES 167300 YES YES $5,118,145.69 YES
ER Snell Contractor
1785 Oak Road
Snellville, GA 30078
YES YES YES 22114 YES YES $5,852,079.45 YES
Bid Item #17-264 North Leg Road / C.R.371 Improvement Project Phase II
for Augusta, Georgia - Engineering Department
Bid Date:Tuesday, November 2, 2017 @ 3:00 p.m
Total Number Specifications Mailed Out: 19
Total Number Specifications Download (Demandstar): 2
Total Electronic Notifications (Demandstar): 130
Pre-Bid Conference Attendees: 13
Total packages submitted: 3
Total Noncompliant:0
Page 1 of 1
Commission Meeting Agenda
12/19/2017 2:00 PM
Pipeline Inspection System
Department:Utilities
Department:Utilities
Caption:Motion to approve awarding contract to P&H Supply Co., Inc. for
Bid Item #17-281 for Pipeline Inspection System. (Approved by
Engineering Services Committee December 12, 2017)
Background:Utilities Department requested bids to purchase a sewer TV
inspection system to inspect sanitary sewer pipes. It is a vehicle
mounted CCTV inspection system with camera and monitors,
control and recording software and equipment, camera tractor,
power and video cables with reels, deployment and retrieval
winch, and a pressure test set.
Analysis:Utilities Department evaluated the bid, and found it to be fair and
reasonable.
Financial Impact:Funding is requested in the amount of $159,000.00. Funds are
available in account: 506043430-5421110.
Alternatives:No alternatives are recommended.
Recommendation:Utilities Department recommends awarding the contract to P&H
Supply Co., Inc., for Bid Item #17-281 for the Pipeline Inspection
System in the amount of $159,000.00.
Funds are Available
in the Following
Accounts:
Funds are available in account: 506043430-5421110.
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Tuesday, November 14, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-281 Pipeline Inspection System for Augusta, Georgia – Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, October 27, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 5, 12, 19, 26, 2017
Metro Courier October 11, 2017
Commission Meeting Agenda
12/19/2017 2:00 PM
Procurement of Replacement Parts for Hypochlorite Generation Equipment
Department:Utilities
Department:Utilities
Caption:Motion to approve Procurement of Replacement Parts for
Hypochlorite Generation Equipment. (Approved by Engineering
Services Committee December 12, 2017)
Background:Augusta's new and upgraded surface water treatment plants utilize
a technology which allows onsite generation of sodium
hypochlorite which is used as a replacement for chlorine gas as a
disinfectant in drinking water. The system used at our facilities is
manufactured by Severn Trent Services. These units require
periodic replacement of generation cells due to normal
deterioration of the electrodes. The purpose of this procurement is
to purchase a replacement cell for one of the units at the Highland
Avenue Water Treatment Plant.
Analysis:This is a replacement part for an existing piece of equipment
which is proprietary in its design and construction. The only
source for this procurement is the equipment manufacturer.
Financial Impact:$41,300.00 from budgeted funds.
Alternatives:No feasible alternatives are available.
Recommendation:Approve the sole source procurement of a replacement cell
assembly from Severn Trent Services at a cost of $41,300.00.
Funds are Available
in the Following
Accounts:
506043540-5425110
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
12/19/2017 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Augusta Commission held December 5, 2017, and Special Called
meetings held December 12, 2017.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda Commission Chambe r - l2t1t20l7
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Jefferson, Guilfoyle, Sias,
Frantom, M. williams, Davis, Fennoy, D. wiliams, Hasan and smith,
members of Augusta Richmond County Commission.
INVOCATION: Reverend Vivian T. Hambrick, Pastor, Live River Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
Augusta Information Technology Award
A. Congratulations! Augusta Information Technology Department on receiving the
2017 MCCi Innovation Award.
Item
Action:
None
lF ItentApprovalsheet htmI
Motions
Y:li" Morion rextr ype
Recognition of the Information
Technology Department's reception of
the 2017 Excellence Award from
MCCI.
Five (fl minute time limit per delegation
DELEGATIONS
B. Seve Adigun regarding a proposal to establish a
enforcement in the historic downtown Augusta.
Made Seconded MotionBy By Result
metered parking district with Item
Action:
None
B Seve Adisun.ndf
lE ItemAonrovalsheet.html
Motions
Y:li" Morion rextrype
C.
Made Seconded MotionBy By Result
This item was deleted from the
agenda at the request of Mr. Adigun.
Johnson regarding objection to Alcohol License at 2318 Walden Item
Action:
None
[B Dr. Beverlv G- .Iohnson 12 { 17 nrtf
lB ItemAoorovalsheet.html
CONSENT AGENDA
(Items l-24)
PLANNING
1. ZA-R-249- A request for concurrence with the Augusta Planning Commission Itemto approve a petition to amend to the Comprehensive Zoning Ordinance for Action:
Augusta Georgia by adding to Section 3-A (Outdoor/Street Lighting) the Approvedfollowing: 3-A-2 Applicability l. All new development/site plans must
include information regarding installed street lights and other outdoor lighting.All street lighting must comply with the latest edition of Augusta's Street and
Rgad Design Technical Manual and be installed concurrently with other public
utilities. (Approved by Augusta Commission November 21, 2017-second
reading)
Dr. Beverly G.
Drive.
lH za-r-249 renort.odf
(E za-r-249-amendnrent.pdf
lB ltemAonrovalsheet.html
Motions
Motion Motion Textr ype
Motion to
^ aDprove.APProve uotion passes lo-
0.
Made By
Commissioner
Mary Davis
Seconded By
Commisioner
Sean Frantom
Motion
Result
Passes
PUBLIC SERVICES
2. Motion to approve motion to renew the Sec. 531 1 Rural Transit grant Item
application between the Georgia Department of Transportation (GDOT) and Action:
Augusta, Georgia for July l, 2018 to June 30, 2019. (Approved by Public Approved
Services Committee November 28, 2017)
B s3ll Nnrv cn-tNt rGpNn.q. ltrtHontzlNc RpsoLutloN tt-z-rz.por
lB n*erv Grant Proposal 53ll Rural 2018 - 2019 l1-17-l7.ndf
lB ltemAnnrovalsheet.html
Motions
Motion Motion Textr ype
Motion to
^ approve,APProve vtotion passes lo-
0.
B aNlg.por
lB ItemAoorovalsheet.html
Motions
Motion Motion Textr ype
Motion to concur inh the denial. Mr.lJenv" Fennoy out.
Motion Passes 9-0.
Commissioner Commisioner
Mary Davis Sean Frantom Passes
Made By Seconded By
Made By Seconded By
Motion
Result
3. Motion to deny New Location: A.N.17-39: request by Hyung Goo Kim for a Item
retail package Beer & Wine License to be used in connection with Walden Action:
Mart located at23l8 Walden Drive. District 2. Super District 9. (Approved Disapproved
by Public Services Committee November 28,2017)
Motion
Result
Commissioner Commissioner
Sammie Sias Dennis Williams Passes
4. Motion to deny New Location: A:N: 17-40: request by Hyung Goo Kim for ltem
arctail package Liquor License to be used in connection with Walden Liquor Action:
Store located at 2318 Walden Drive. District 2. Super District 9. (Approved Disapproved
by Public Services Committee November 28, 2017\
B AN4o.pdr
lB ItemAnorovalsheet.html
Motions
X::"' Motion Text Made By Seconded By MotionrYPe '.'--- -r Result
Motion to concur inn the denial. Mr. Commissioner CommissionerDeny -^_- ..; - ;- - .--;."-' :"'^":"::;;;:-^ passes- --'J Fennoy out. Sammie Sias Dennis Williams
Motion Passes 9-0.
5. Motion to approve New Ownership Application: A.N. 17-41: request by Jong ltem
Won Lee for a retail package Liquor, Beer & Winelicense to be used in Action:
connection with JC Package Store located at250l Peach Orchard Road. District Approved2. Super District 9. (Approved by Public Services Committee November 28,
2017)
IB AN4l.pdf
6 aNlt.par
lB ItemAonrovalsheet.html
Motions
X:':" Motion Text Made By Seconded By MotionrYPe '.---- -r Result
Motion to
Approve ffi5,',"":'r^ses r0- fi:THiJi;"' S;#T;}f,:[ passes
0.
6. Motion to approve bid award to Sommers Construction, LLC in the amount of Item
$514,925.00 for Augusta Regional Airport Terminal Restroom Renovations Action:Project as apploved by the Augusta Aviation Commission on lll27ll7. Approved(Approved by Public Services committee November 28, 2017)
IB Augusta Reqional Airport ferminal Restroom Renovations.pdf
B ItemAoprovalsheet.htnrl
Motions
|';'1"' Motion Text Made By Seconded By Motion
- r r- r - -------- -J Result
Approve Motion toapprove. Commissioner Commisioner
Passes
7. Motion to approve the FY 2018 Amendment to the Cooperative Agreement ltem
with the CSRA Regional Commission for Senior Nutrition Services for Augusta, Action:
GA. (Approved by Public Services Committee November 28, 2017) Approved
B CSRA Regional Commission Memo Sept I 20l7.pdf
E IlemAonrovalSheet.html
Motion Passes 10- Mary Davis
0.
Sean Frantom
Made By Seconded By
Motions
Motion Mofion Textr ype
Motion to
^ aDDrove.APProve Motion passes lo-
0.
Commissioner Commisioner
Mary Davis Sean Frantom Passes
Made By seconded By f;XiI
Commissioner Commisioner
Mary Davis Sean Frantom Passes
Motion
Result
8. Motion to adopt a Resolution to provide matching funds in the amount of Item
$150,000.00 to monetarily support the Augusta Regional Airport in their Action:
application for the Federal Small Community Air Services Development Approved
Grant. (Approved by Public services committee November 28,2017\
B Revised Resolurion for SCASD r2.pdf
B ItemApprovalsheet.html
Motions
$otion Motion Textr ype
Motion to approve.
(Unanimous consent is
given to include for
Apnrove approval the revised
^ ^rr^-'- background information in
the agenda item as stated in
the addendum agenda)
Motion Passes l0-0.
ADMINISTRATIVE SERVICES
9. Motion to approve 2017 Christmas Eve and Christmas Day Holiday Schedule. Item(Approved by Administrative Services Committee November 280 2017) Action:
Approved
E ltemApprovalsheet.html
Motions
Motion Motion Texttype Made By Seconded By Motion
Result
10.
Motion to
a -----.---- approve. CommissionerADDTOVC I I .- -rr- - . - Motion Passes 10- Mary Davis
0.
Motion to approve a l-year extension of the
contract with First Vehicle Services. (Approved
Committee November 28, 2017)
B Att- Contract Apnroval 20l4,ndf
lB Att- Contract Extension_201?.pdf
E ATT - Draft Contract Extension Asreement.ndf
Commisioner
Sean Frantom Passes
existing fleet maintenance
by Administrative Services
seconded By Xt"".Ti,'
Item
Action:
Approved
B ItemApprovalsheet.html
Motions
Motion Motion Textlype Made By
Motion to approve.
Voting No:
Approve ;i*nm;, fi:,il#J}:ffi:, S:f#::f"' passes
Motion Passes 9-1.
PUBLIC SAF'ETY
11. Motion to approve the allocation of funding for the Richmond County Sheriffs Item
Office (RCSO) in the amount of $100,000.00 to implement the Department of Action:
Homeland (DHS) State Homeland Security Grant Program. (Approved by Approved
Public Safety Committee November 28, Z0l7)
[E GElttA-_Applicarion $t00.000.pdf
E crnra -roo,ooo.par
B ltemApprovalsheet.html
Motions
Motion Motion
Type Motion Text
Motion to
^ apDrove.APProve vtotion passes lo-
0.
IE ItemAoorovalsheel.html
Motions
Motion Motion Textrype
Motion to
^ aDDrove.APProve votion Passes lo-
0.
B GENIA-.{policarion SJ4.000.pdf
B cENtA-44.ooo.pdf
E ItemAonrovalsheet.html
Motions
$otion Motion Textrype
Motion to
^ aDDrove.APProve vtotion passes l o-
0.
Made By Seconded By Result
Commissioner Commisioner
Mary Davis sean Frantom Passes
12. Motion to approve the agreement and acceptance of grant funds in the amount ltem
of $2250.00 from Pet Smart Charities and to approve Animal Services to Action:
secure future grants quarterly for the next two years with the approval of the Approved
Administrator and authorize the Mayor to execute the required documents.
(Approved by Public Safety Committee November 2B,Z0l7)
lE citv of aususta msa-10-30-2017.ndf
Commissioner Commisioner
Mary Davis Sean Frantom Passes
Made By Seconded By
Made By Seconded By
Motion
Result
Motion
Result
13. Motion to approve acceptance of the award from The Georgia Emergency Item
Management Agency (GEMA) to the RCSO through the State Homeland Action:
Security Initiative of $44,000.00 to purchase a K-9 transport vehicle. Approved
(Approved by Public Safety Committee November 2t,2017)
Commissioner Commisioner
Mary Davis Sean Frantom Passes
14. Motion to approYe a request from the Richmond County Sheriffs Office to Item
purchase uniforms for the deputies at the Charles B. Webster Detention Center Action:
from Uniforms by John at a cost of $84,039.60. (Bid Item
by Public Safety Committee November 28, 2017)
17 -234) (Approved Approved
B t7-23{ tTB - SE\T TO pApER - Revision.pdf
B lz-2y t,qr_orFtcLq,L.out
E l7-23{ I\tandatorv Pre-Bid l\leetins.pdf
E 11-234 Denarfment Recommendrlinn of Awqrd ndf
lB Mail List and Demandstar Planholders.pdf
lB ItemApprovalsheet.html
Motions
X:'i"" Motion Text Made Byrype
Motion to
^ aDDrove.APProve vtotion passes lo-
0.
Commissioner Commisioner
Mary Davis Sean Frantom Passes
Seconded By Motion
Result
Motion
Result
15. Motion to approve digital orthophotography and maintenance agreement with Item
Pictometry International to provide new 2017-2018 oblique imagery and Action:
related soflware and product support to Augusta. (Approved by Public Safety Approved
Committee November 28, 2017)
E PictometrY ChanseFinder Confracf - Citv of Anorrsh flA-? ndf
E ItemApprovalSheet.html
Motions
Motion-"""" Motion Textrype
Motion to
^ dDDrove.APProve Mltion passes lo-
0.
Made By Seconded By
Commissioner Commisioner
Mary Davis Sean Frantom Passes
16. Motion to provide lump sum cancer insurance for firefighters as mandated by
FIB 146 to be effective January 1,2018; to approve the funding for the lump
sum cancer insurance in the amount of $41 ,454; and to authorize the Mayor t-o
sign the Georgia Interlocal Risk Management Agency Participation Election
Form, Resolution, and Agreement to provide lump sum cancer insurance.
(Approved by Public Safety Committee November 28, 2017)
Item
Action:
Approved
ENGINEERING SERVICES
17. Motion to approve award of Construction Contract to E. R. Snell Contractor Item
subject to Value Engineering and not to exceed in the amount of $3,327,317.03 Action:
for Transportation Investment Act (TIA) Project, Druid Park Improvements Approved
Project' Phase II as requested by AED. Award is contingent upon receipt of
signed contracts and proper bonds (ITB 17-244). (Approved by Engineering
Services Committee November 28, 2017')
B CPB 2-Druid Park ll.ls.l7.xlsx
@ 11-244 Bid Tab Sheet.xls
E l7-244 Department Recommendation of Award.pdf
B 17-244 ITB to Paner.docx
B l7-244 Mandatorv Pre-Bid Conference .4ttendees.pdf
E l7-244_Planholders \/endor_List.pdf
B ItemAnprovalsheet.html
lE1 ItemA onrovalSheet.html
Motions
Motion Motion Textr ype
Motion to
^ aDDrove.APProve Motion passes lo-
0.
Motions
Motion Motion Textrype
Motion to
^ aDDrove.Approve votion Passes 10-
0.
Commissioner Commisioner
Mary Davis Sean Frantom Passes
Made By Seconded By
Made By Seconded By
Motion
Result
Motion
Result
Commissioner Commisioner
Mary Davis Sean Frantom Passes
18. Motion to approve award of Construction Contract to Blair Construction, Inc. Itemin the amount of $51300 1648,93 for East Augusta Roadway and Drainage Action:
Project - Marion Home Phase, subject to receipt of signed contracts and proper Approved
bonds as requested by AED.(Approved by Engineering Services Commitiee
November 28r2017)
E CPB East Auqusla.ll.l4.lT.xls
IB Birl lMarion llomes East Aususta ll.l3.20l7.ndf
lB ItemAnnrovalsheet.html
Motions
|#:" Motion Text Made By seconded By fffil
Motion to
Approve il5,#r"sses 10- i^",Tts'jJf'er s:#Tlsaf,:il passes
0.
19. Motion to approve award of Bid #17-238 for exterior painting for 1840 Wylds Item
Road for Augusta Utilities C & M Department. (Approved by Engineering Action:
Services Committee November 2812017) Approved
lB 17-238 ITB -_SENT TO_PAPER revisioD.pdf
E qlssLlstrttz$l4g[
E N{andatory Pre-Bid Conference.pdf
E l7-238 Department Recommendation of Award.pdf
lE Mail Lisl and Demandstar Planholders.odf
lB Compliance Info tltilities \\/r,lds Rd_Ext Paintins A D paintins.odf
lB ltemApprovalsheet.html
Motions
X:jt1" Motion Text Made By seconded By Motion'f'ype ----- -'1 *-------- -J Result
Motion to approve.
Voting No:Commisioner Commissioner
Approve Sean Frantom, uomm.lssloner Andrew passes
Commissioner Wayne rammle Jlas Jefferson
Guilfoyle.
Motion Passes 8-2.
20. Motion to approve award of Construction Contract to E. R. Snell Contactor, Item
Inc. in the amount of 521972,337.64 for Wheeler Rd. at Aumond Rd and Action:
Milledgeville at North Leg Rd roundabouts Projects, subject to receipt of Approved
signed contracts and proper bonds as requested by AED (ITB #17-2sl).
(Approved by Engineering services committee November 28, 2017)
B CPB Wheeler Rd at Aunond Rd ll.I3.20l7.xlsx
B t7-251 Denrrtment Recommcndofinn nf lu,qr.l n.lf
21. Motion to approve entering into an agreement with Central of Georgia Item
Railroad Company stating that Augusta, GA will pay for the Road Action:
Improvements (crossing and signal improvements) on the Marvin Griffin Road Approved
Improvements Project in accordance with the estimate totaling $679,635.00.
Also, approve the Agreement to be executed by the Augusta, GA Legal
Counsel and the Mayor as requested by Augusta Engineering Department.
(Approved by Engineering services committee November 28, z0l7)
lB 17-251 ITB to paner,docx
@ ll-ZSt Bid Tab Sheet.xts
E l7-251 Planholder List.pdf
E mpnc rz-zst.por
lE ItemAonrovalsheet.html
Motions
$otion Motion Textrype
Motion to
^ aDDrove.APProve uotio, passes lo-
0.
Commissioner Commisioner
Mary Davis Sean Frantom Passes
Made By Seconded By
Seconded By
Motion
Result
Motion
Result
B cpB.xtrunER.trN tt-r4-tz.xtsx
B Asreement - Widen Man'in Griffin.ndf
E ltemAnnrovalsheet.html
Motions
X:':" Morion Text Made Byr ype
Motion to
, aDprove.APProve Motion passes lo-
0.
Commissioner Commisioner
Mary Davis Sean Frantom Passes
22. Motion to approve funding for Design Consultant Services Supplemental Item
Agreement Four to Wolverton & Associates, Inc. in the amount of $72,000.00 Action:
-for Transportation Investment Act (TIA) Project, North Leg Road ApprovedImprovements Project - Phase II as requested by the AED. (Approved byEngineering Services Committee November 28, 2017)
B cpB sa3 il.l5.zot7.xlsx
lB SA4 \Yoh,erton ll.l5.20l7.docx
[B ltemAonrovalsheet.html
Motions
X:j:" Motion Text Made By seconded By Motion
I YPe '''-"- -r Result
Motion to
Approve i|f#r"sses r0- ;r",tffjJf'.' ff#Tff,ffi passes
0.
23. Motion to auth orize Traffic Engineering to submit revised County Radar Item
Permit to the Georgia Department of Transportation for approval. (Approved Action:
by Engineering Services Committee November 28, 2017) Approved
IB Asenda ltem CountvRadarPermit 1l-13-17.ndf
lE ItemAonrovalsheet.html
Motions
Motion f,,r^a:^_ m---1 f,r r h ^ Motion;---"" Motion Text Made By Seconded ByrYPe - ---- -J Result
Motion to
Aoorove approve. Commissioner Commisioner/ rrvrv vv Motion Passes l0- Mary Davis Sean Frantom Passes
0.
PETITIONS AND COMMUNICATIONS
24. Motion to approve the minutes of the regular meeting of the Augusta Item
Commission held November 21, 2017, and Special Called Action:
meetings held November 21,2017 and November 28,2017.Approved
B Resular Comnrission Meetins November 21 20l7.pdf
lE Called_Commission_Meeting November 2l-20l7.pdf
B CatteA Commission Meetins N-ovember 28 2017-ndf
lB ItemApprovalsheet.html
Motions
f#:" Motion Text Made By Seconded By HrXftt
Motion to Commissioner Commisioner DApprove approve: M;; Davis Sean Frantom r'oSS€S
Motion Passes 10-
0.
*,( * *EI\D CONSENT AGENDA:I'I ?T*
AUGUSTA COMMISSION
12tst20t7
AUGUSTA COMMISSION
REGULAR AGENDA
12l5t20t7
(Items 25-31)
PUBLIC SERVICES
25. Motion to approve or reject the offer that the Coliseum Authority sent to the Item
Augusta Commission from Cardinal Management to build the new civic center Action:
at the old Regency Mall properfy. (Requested by Commissioner Sammie Approved
Sias)
B Resencv Mall Cardinal Manasement Pronosal ll.28.l7.ndf
B Resencv MallCardinal Proposal.ndf
lB ItemAnprovalsheet,html
Motions
X:11"' Motion Text Made By Seconded By Motionrype ------ -'I ----"--- -J Result
Motion to
Approve "pp-yi;jecting S;ff#,:'Ji*.' ;:fffi;;f*'the offbr.
No action is taken on this motion due to the passage of the substitute motion.
Motions
|;J:'" Motion rext Made By seconded By f;XiI
Substitute motion to
approve the Regency Mall
location as the site for the
new civic center and to
reject the deal for its
construction with the
continuation of
negotiations along with the
establishment of a
timeframe of 45 calendar
days for action, a
committee with named
participants who will
continue with the
negotiations and the
identification of a funding commissioner commissioner
Approve process. Marion Andrew passes
Voting No: Commissioner Williams Jefferson
Mary Davis, Commisioner
Sean Frantom,
Commissioner Wayne
Guilfoyle, Commissioner
Grady Smith,
Commissioner
Dennis Williams.
Motion Passes 6-5.
Motion ties 5-5.
The Mayor votes Yes.
(After this vote is taken, the Commission proceeds with taking actions on
Items #26 through 31. After action on those items is completed, a request is
made to reconsider Item #25, at which time the Mayor moves to adjourn the
meeting. A successful vote is taken to override his adjournment of the
meeting and a successful motion is then made to reconsider Item #25. An
additional motion is approved to reject the offer made in the agenda item and
a final motion is made to adjourn the meeting.)
Motions
Motion Motion Text Made Seconded MotionIYPe By By Result
The Mayor adjourns the
meeting.
Motions
i'#:" Motion Text Made By Seconded By f.'.tjii
Motion to approve
overruling the ruling of Commissioner Commisioner DApprove the Chair to adjounithe Ben Hasan Sean Frantom ..'asses
meeting. Mr. Fennoy and
Mr. M. Williams out.
Voting No: Commissioner
Andrew Jefferson.
Motion Passes 7-1.
Motions
Motion;-*-- Motion Textrype
Motion to approve
reconside ring ltem #25 .
Mr. Fennoy out. Mr. M.
a _ _ __ _ Williams not voting.APProve voting No:
Commissioner
Andrew Jefferson.
Motion Passes 7-1.
Motions
Motion Motion Textlype
Motions
Motion Motion TextIype
Motion to approve
adjourning the meeting.
Approve Mr. Fennoy and IVk. M.
Williams out.
Motion Passes 8-0.
ADMINISTRATIVE SERVICES
Commissioner Commisioner
Ben Hasan Sean Frantom rasses
seconded By HTir"
seconded By ffitjil
Made By
Made By
Motion to approve
rejecting the offer as
stated in the agenda item.
^ ---^_.^ Mr. Fennoy out. Mr. M. Commissioner Commisioner rApprove wiirir-r not voting. Ben Hasan ilffi;;;; Passes
Voting No: Commissioner
Andrew Jefferson.
Motion Passes 7-1.
Made By Seconded By Motion
Result
Commisioner Commissioner
Sean Frantom Grady Smith rasses
26. Motion to approve the following individuals to serve on the ad-hoc ltem
Monitoring/Oversight Committee for the Commercial and Retail Action:
Project established with the Augusta Economic Development Authority. This Approved
oversight and monitoring shall include employee hiring, firing, compensation,
strategic direction, and evaluation. This committee shall serve as the
Commission's ability to directly input the needs of the Augusta constituency.
Monitoring/oversight described herein is reserved for the Project only and is
not intended to be interpreted as applying to the Development Authority
normal operations. Effective day of appointment is January 1,2018. The termof each member shall be three years unless reappointed, extended or
removed.
Mayor Pro Tem Mary Davis
Commissioner Ben Hasan
Commissioner Sammie Sias
The Mayor shall serve an ex-officio member of this ad-hoc committee.
(Requested by Commissioner Sammie Sias)
[B Ad IIoC Cmte. .{EDA.Ddf
lB ItemAporovalsheet.html
Motions
Motion;::_'^ " Motion Text Made Byr ype
^ Motion to CommissionerAPDTOVC- -rr^- '- approve. Sammie Sias
Seconded MotionBy Result
Motions
Motion Motion TextI ype
Motion to refer this item
back to the committee
and to remove Mr.
Hasan's name from
consideration as a
member at his request..
^ Votine No:Deler u.
uommlsstoner
Ben Hasan,
Commissioner
Sammie Sias,
Commissioner
Dennis Williams.
Motion Passes 7-3.
Commissioner Commissioner
Made By Seconded By
Dies for lack of
Second
Motion
Result
William
Fennoy
Wayne
Guilfoyle
Passes
27. Update from the Fleet Services Subcommittee. (Requested by Commissioner
Marion Williams)Item
Action:
None
B ltemA alSheet.html
Made Seconded Motion
By By Result
IVfu. M. Williams states that he has
been given an update on this item by
Mr. Hasan.
28. Motion to approve the Personnel, Policy & Procedure Manual (PPPM). Item
@equested by commissioner Marion williams) Action:
None
B ltemApprovalsheet.html
Motions
Motion Motion Textrype
Motions
Motion
Type
Approve
Motions
Motion Motion Textrype
Motion to
. aDDrove.Approve vtotion Passes l0-
0.
Motion Text Made By
Motion to Commissioner Marionapprove. Williams
Seconded
By
Made By Seconded By
Motion
Result
Dies for lack
of Second
Commissioners Item
Action:
Approved
Motion
Result
29. Motion to adopt Resolution of Appreciation. (Requested by
Sammie Sias and Ben Hasan)
Commissioner Commissioner
Sammie Sias Ben Hasan Passes
30. Update/status report from the General Counsel regarding pay differentials Item
between staff attorneys assigned to certain city departments and Action:
related documents requested by the commission. (Requested by Commissioner None
Marion Williams)
B Item.{pprovalsheet.html
Motions
Motion Made Seconded Motion
Type Motion Text By By Result
It was the consensus of the
Commission that this item be
received as information.
FINANCE
31. Motion to approve Annual Leave Buy Back in the Amount of 24 Hours to be ltem
paid on the January 5,2018 pay check. Action:
Approved
B 2018 Vacation Buvback Sunrmarv.ndf
E ItemAnnrovalsheet.html
Motions
X:il'" Motion Text Made By Seconded By f;Xilrype
Motion to approve' commissioner commissionerApprove ffi;['Ji:lr:Xb_r. Ben Hasan wayne Guilfoyle Passes
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
32. Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Item
Action:
None
Upcoming Meetings
www.augustaqa.qov
CALLED MEETING COMMISSION CHAMBER
December 12,2017
Augusta Richmond Commission convened at I 1:00 a.m., Tuesday, Decemb er 12, 2017,
the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. Jefferson, Guilfoyle, Sias, Frantom, M. Williams, Davis, Fennoy, D.
Williams, Hasan and Smith, members of Augusta Richmond County Commission.
Mr. Mayor: Good morning, everybody. The Chair recognizes Attomey MacKenzie.
1. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. MacKenzie: I would entertain a motion to go into an executive session to discuss
pending and potential litigation and personnel.
Mr. Sias: So move.
Mr. Fennoy: Second.
Mr. Mayor: I've got a motion and second. Voting.
Mr. M. Williams, Mr. Smith and Ms. Davis out.
Motion carries 7-0.
IEXECUTTVE SESSTONI
Mr. Mayor: All right, we'll reconvene. The Chair recognizes Attorney MacKenzie.
2. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit.
Mr. Fennoy: So move.
Mr. Frantom: Second.
Mr. Mayor: Voting.
Motion carries 10-0.
Mr. Mayor: The chair recognizes Attorney MacKenzie for a motion.
Mr. MacKenzie: Sure. I would entertain a motion to increase the monthly
supplement of the Chief Judge of State Court from $300 to $500 per month effective August
1,2017 so long as the Richmond County Probation Office remains a subdivision of the State
Court.
Mr. Sias: So move.
Mr. Fennoy: Second.
Mr. Mayor: A motion and a second. Voting.
Motion carries 10-0.
Mr. Mayor: I would recognize Attorney MacKenzie for a motion.
Mr. MacKenzie: I would entertain a motion to approve a resolution authorizing the
settlement of all claims by Jacob lfarrison, a Workers Comp case, with a contribution by
Augusta, Georgia in an amount not to exceed $3001000 and to authorize Corvel, the third
party administrator, to disburse this amount.
Mr. Hasan: So move.
Mr. Sias: Second.
Mr. Mayor: A motion and a second. Voting.
Motion carries 10-0.
Mr. Mayor: I would recognize Attorney MacKenzie for a motion.
Mr. MacKenzie: I would entertain a motion to approve a resolution authorizing the
settlement of aII claims by Quincy Jordon, a Workers Comp case, with a contribution by
Augusta, Georgia in an amount not to exceed $2501000 and to authorize Corvel, the third
party administrator, to disburse this amount.
Mr. Hasan: So move.
Mr. D. Williams: Second.
Mr. Mayor: A motion and a second. Voting.
Motion carries 10-0.
Mr. Mayor: All right, that's all the matters that we have before us for that portion of our
meeting. we now are at the special called meeting portion of the agenda.
3. Move to approve having Mr. Rocky Joyner of GMEBS report back to the Augusta
Commission on January 16,2018 with the presentation on retirement benefits to
achieve the 2o/o multiplier. The previous request for a survey of employees is no
longer needed and is hereby deleted from the presentation. (Requested by
Commissioner Sammie Sias)
Mr. Mayor: The Chair recognizes the commissioner from the 4ft.
Mr. Sias: Thank you, Mr. Mayor. Let me make something clear that one of the most
important things that in today's world any employer can do for their employees is provide a viable
and good retirement plan and we've had many questions about here in Augusta Richmond County
about employee exits, employee turnover and I thinkthat it's time that this Commission take a full
look at the retirernent benefit and retirement program that we have. And one of the main concerns
we've had about the2Yo multiplier and the second one we've had it kind of revolves around public
safety and their age of retirernent. But I think first we need to really look close at our 2o/omdtiplier
for all of our employees to give to them what they've eamed is an excellent retirement system.
This motion today is not to supersede or go around the Pension Committee but it's to get this
concept moving whereas we had a 60-day timeframe that we were unable to meet and bring this
back so this motion today is to get our retirement consideration back on track, get a presentation
from Mr. Joyner and then we could run it again through our Pension Committee to bring a
recommendation back to the full Commission but we need to do that without delay. So move to
approve the motion as read by our Clerk.
Mr. Mayor: The Chair recognizes the commissioner from the 7ft.
Mr. Frantom: Thank you, Mr. Mayor. My question is for the legal department does this
presentation need to go back through the Pension Committee?
Mr. MacKenzie: The presentation doesn't need to ideally. The Pension Committee would
have an opportunity to make a recorlmendation regarding any final decisions.
Mr. Frantom: Thank you, Mr. Mayor.
Mr. Mayor: I recognizethe commissioner from the l.t.
Mr. Fennoy: Mr. Mayor, just to follow up on what Commissioner Sias just said, several
of the deputies with the Sheriff s Department had talked about what their concern and what they
said was that they were really concerned about the retirement package as opposed to really getting
a higher salary. And I think that we should come up with areal good retirement packag" for o,ripublic safety officers and give them a raise that would help a whole lot to attractdeputies to theRichmond County Sherifls Department and to retain deputies with the Richmond County
Sheriff s Department. I have friends of mine that are retired deputies and many of them have 3j,40,45 years with the SherifPs Department and the reason that they work so long with the Sheriff s
Department is because based on the present retirement system that we have, they could not afford
to retire. So I think that if we could somehow move forward with this right here, that would go a
long ways in helping attract deputies to the Sheriff s Department and retain deputies once they're
hired.
Mr. Mayor: All right, we've got a motion and a second. Voting.
Motion carries 10-0.
Mr. Mayor: I think that's all the business we have before us in the special called meeting.
All right.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy
of the minutes of the Called Meeting of the Augusta Richmond County Commission held on
December 12,2017.
Clerk of Commission
Commission Meeting Agenda
12/19/2017 2:00 PM
Legislative Appointments
Department:
Department:
Caption:Motion to ratify the following Augusta Legislative
Delegation's appointments and reappointments:
Aishia Leverett, Augusta Port Authority; Cedric Johnson,
Coliseum Authority; Leon Maben and Clyde Lester, Historic
Preservation Commission; Riverfront Review Board Kim Terry
and John Lee; Ulmer Bridges and Ken Bonds, Personnel
Board.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
TALENT BANK INFORMATION QUESTIONNAIRE
Augusta-Richmond County Legislative Delegation
To be completed by persons desiring to volunteer their services on the
________________________________________ Authority, Board or Commission for
Augusta-Richmond County.
NOTE: Any information entered on this questionnaire would become public information
upon your appointment.
************************************************************************
Date Applied: __________________
• Name_____________________________________________________________
Home Phone________________ Bus Phone______________________________
• Address ______________________County ________State____ Zip___________
• Date of Birth_____________________ Sex: Male__________ Female_________
• Registered Voter: Yes_______ No _______Voting District __________________
• Education:
High School _________________________________________________
College _____________________________________________________
• Occupation:________________________________________________________
• List Boards you presently serve on:
l._________________________________________________
2_________________________________________________
3_________________________________________________
Qualifications for Position (i.e. resume):
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
Reason you desire to serve (attach any additiononal information you would like
the delegation to consider):
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
Personnel
February 26, 2017
Kenneth J. Bonds, Jr.
(706) 294-9414 (706) 294-9414
3522 Hilltop Drive Richmond GA 30906
October 4, 1981 X
X
T. W. Josey Comprehensive High School
Georgia Military College (course work), Medical College of Georgia (training)
Telemetry Technician - Augusta University Health; Outreach Specialist - Augusta University Health
Positively Augusta (Vice-Chairperson)
- previous managerial experience (Crothal, Medical College of Georgia Health Inc.)
My primary qualifications for this position include:
- extensive customer service experience
- experience in recruitment and training volunteers
Please see the attached resume for more details.
I’ve always enjoyed working in the community. I consider it a privilege to be able to serve the city in which I reside.
I have always had an interest in learning more about our local, state and federal government.
Moreover, I sincerely care about the leadership of our community. I’d like to be a positive example to my family,
peers and colleagues as one who deals justly and fairly with others.
Finally, I hope that serving in this role may open doors for me to serve in a larger
I will endavor to learn and pass on the lessons
that this experience will provide.
capacity in the community in the future.
6
TALENT BANK INFORMATION QUESTIONNAIRE
To be completed by persons desiring to volunteer their services on the Flonu i,
Board orCommission for Augusta-Richmond County.
NOTE: Any information entered on this questionnaire would become public information uponyour appointment.
Date
l. Name:
3.
4.
5.
6.
7.
8.
9.
Separated
Divorced
10.
I l.
12.
American Indian
Asian American
Other
z. Home pnonWBusinessphone: (4dlqeg-,<' -
Date of Birth , li Lr. ?, lqSJ sex: Male ,-/ Female
Registered Voter: yes " / No
Voting District:
Marital Status: Single
Engaged
Education: High Schoql
College
Relatives working for the City/County:
Occupation:
Race: White African American
Spanish Surnamed
14. List any area i.n which have a particular
TALENT BANK INFORMATION QUESTIONNAIRE
To be cornpleted by persons desiring to volunteer their services on the ( i;lL.s-t:tt ttt
Authority, Board or Commission
for Augusta, Georgia.
NOTE: Any infounation enlered on this questiomaire would become public information upon
your submission/appointnrent.
EmailAddress
Home Pt orl_2O6,' Z4: ;l 145 Bu"Pl,or" 7O(,* 7rl /- f'i/,f
Addr"r, .3,i S 7 /,lt'eiriStreet County State Zip
/-Sex: Male_lz- Fernale
Registered Voter:
Voting
District
Martial Status:Single Manied t.1 Separated
7.
6.
Education:
Engaged_ Divorced
2.
4.
5.
Date of Birth
Race: White
High i, ,!
School I,L'F 4
col"e" li oft (rt c/tsi: {it/ iG
8.
9,
Relatives working for the Ciry or.Counry: l,i;rf: '-, , /illrr:Stn.,
10.A fi'ican -A rn "ri"un-iAsianArnerican
American lndian OtherSpanish Surnamed
I l. List Boards you presenlly selve on:l. /l l,irfr i't.r:t; (i:trtii E"iiitu
,
12.Lrst any area,in which you have a particurar interest or experrise.
NOTE: Any information entered on this questionnaire would becorne public information uponyour submi ssion/appointrrent.
a; /. c ()YYa-
TALENT BA}{K II\TTORMATION QUESTIONNAIRE
Tobe
forAugusta, Georgia.
Autrority, Bdfrd or Commission
Email Address
HomePhone Bus Phone 7M'
Address I dd ktr>us |J^W-'24_
A-
to'
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Date ofBirth
Registered Yoter:*n-tz1wo
Voting
Dishict
Sex wA"lZ
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I\4artial Status: S ingle.
Engaged Divorced
Education:Hish
School
Relatives working for the City or County: fl &e-.
Occupation:a4
10. Race: White
I
4fuc42.
3.
4.
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6.
7.
State zip
L
9.
./Mar,'ied*t/_ Separated
Africar-American Asian
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American IndianSpanish Surnamed Other
v serye on:'Fetu-or^r'c-11.
List 9y area in which you h$(e a particglar interest or expertise.E [.axt-n ; C_ J) (-,Ue-{'*t rat*t- t
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Home Phone -\fi n €;\ - I diAl BrJs-. Ptrcxtg
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Lena Bonner
From:
Sent:
lo:
Subject:
Karlton Howard < howards@howuph.com>
Monday, November 20,2017 4:48 pM
Lena Bonner
Board Appt.
Hello Ms. Bonner, attached are two appointments that I have talent bank questionnaire complete. Below is a list ofappointees. I am waiting on the Talent bank questionaires that we have not received.
Augusta Port Authority Aishia Leverett presently serving
coliseum Authority cedric Johnson. presently serving
Historic Preservation comm. Leon Maben Talent Bank attached
Clyde Lester Not recieved
Riverfront Review Kim Terry Not recieved
John Lee. Not recieved
ARC Personnel Board Ulmer Bridges Not recieved
Ken Bonds. Talent Bank attached
Wayne Howard
Chair<
Commission Meeting Agenda
12/19/2017 2:00 PM
Augusta Regional Airport
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve GDOT Grant Contract 54, Runway 17/35
Remark and Rehabilitation, Runway Incursion Markings, Air
Carrier and GA Apron Rehabilitation Design, Airport Drainage
Master Plan, and Airport Access Control System DesignProject
No. AP018-9000-54 (245) PID- T006596 in amount of
$177,379.00.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
12/19/2017 2:00 PM
ad-hoc Cmte. Commercial and Retail Project
Department:
Department:
Caption:Motion to approve the following individuals to serve on the ad-
hoc Monitoring/Oversight Committee for the Commercial and
Retail Project established with the Augusta Economic
Development Authority. This oversight and monitoring shall
include employee hiring, firing, compensation, strategic direction,
and evaluation. This committee shall serve as the Commission's
ability to directly input the needs of the Augusta constituency.
Monitoring/oversight described herein is reserved for the Project
only and is not intended to be interpreted as applying to the
Development Authority normal operations. Effective day
of appointment is January 1,2018. The term of each member shall
be three years unless reappointed, extended or removed. Delete
Commissioner Ben Hasan from consideration.
Mayor Pro Tem Mary Davis
Commissioner Sammie Sias
The Mayor shall serve an ex-officio member of this ad-hoc
committee. (No recommendation from Administrative
Services Committee December 12, 2017)
Background:This committee is established in accordance with Memorandum of
Understanding approved by the Augusta Commission on October
3, 2017.
Analysis:Effective day of the appointment is 1 January 2018. The term of
each member shall be three years unless reappointed, extended or
removed.
Financial Impact:
Alternatives:
Recommendation:Cover Memo
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
12/19/2017 2:00 PM
Cardinal Management New Arena Proposal
Department:
Department:
Caption:Motion to approve the Regency Mall location as the site for the new civic
center and to reject the deal for its construction with the continuation of
negotiations along with the establishment of a timeframe of 45 calendar
days for action, a committee with named participants who will continue
with the negotiations and the identification of a funding process/source.
(No recommendation from Administrative Services Committee
December 12, 2017)
Background:The Augusta Coliseum approved this offer on Tuesday, 28 November
2017. This Augusta Commission set a deadline of 30 November 2017 for
the Coliseum Authority to act. The authority met that deadline. The
Augusta Commission now should with even great urgency to approve or
reject this offer. Our community has been on edge much to long and
should no longer be held hostage to this on going saga.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Regency Mall LLC
c/o Cardinul Management
10095 Main Road - Mattituck Plaza
Mattituck NY L1952
(63L)298-8494 - Fax (631)298-6316
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1.
2.
3.
Cardinal Management Offer
Property Gift. Cardinal will gift to the City the tract of land where the Montgomery
Wards was, which is 10.18 acres.
Easement. Cardinal will sign Cross Easement for parking as set forth hereinbelow.
Authoritv Obligations. Authority will perform the following:
a. Maintain all existing parking areas in all four parcels that constitute the Regency
Mall for a period of five years. After five years, Authority's obligations are
limited to the parking lots designated to their use (+ /- 29 acres). Maintenance
will include an initial re-asphalting and re-lamping of all parking, and providing
drainage, utilities,landscaping and all other maintenance repair or replacement
required.
b. Authority will construct an entertainment/sports arena with an occupancy of
12,000-15,000 seats and sufficient parking for the arena without use of any
parking retained by Grantor.
Cross'Easements. Cardinal and Authority would enter into a cross-easement
agreement for access and use of their respective parking areas with coliseum authority
assuming all responsibilities including but not limited to maintenance, insurance and
real estate taxes for +/- 29 acres of parking designated for its use for the useful life of
the arena.
City Obligations. The City will perform the following:
a. Grant fulltax abatement to the property Cardinal retains for 10 years;b. Confirm to the satisfaction of Cardinal's attorney Cardinal's right to develop the
remaining 860,000 square feet of the original developed property and the
additional 200,000 square feet of property approved as part of the original Mall
plan;
c. Confirm to the satisfaction of Cardinal's attorney that the zoning and parking for
the retained property will be appropriate for uses compatible with and
complimentary to an entertainment/sports arena including but not limited to
shops, restaurants, office space, hotels, and residential.
4.
Commission Meeting Agenda
12/19/2017 2:00 PM
Street Lights University Hospital
Department:
Department:
Caption:Status report from staff regarding lights on D'Antignac Street in
front of University Hospital. (Requested by Commissioner Bill
Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
12/19/2017 2:00 PM
Vicky Mistry
Department:Clerk of Commission
Department:Clerk of Commission
Caption:Presentation by Ms. Vicky Mistry regarding a new road to be
constructed in front of hotel as hotel does not have an entrance.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
iir lal,r
AGENDA ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month - 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month - 1:00 p.m.
Commission/Committee: (Please check one and insert meeting date)
\./ Commission Date of Meeting .?\5 t -
^,lov
- do t-l'
Date of Meeting _
Date of ideeting
Date of Meeting
icits-
Public Safety Committee
Public Services Committee Date of Meeting
Administrative Services Committee Date of Meeting
Engineering Services Committee
Finance Committee
Contact Information for IndividuallPresenter Making the Request:
Name:
Address:
Telephone Number:
Fax Number: 1a [- 1\ C . rlr t I
Telephone Number: 706-821-1820
Fax Number: 706-821-1838
E-Mail Address: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,s
Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and
5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-
minute time limit will be allowed for presentations.
E-Mail Address:
Caption/Topic of Discussion to be placed on the Agenda:
rr tp tr' Qncr ri +o lop mq cLC r \ &rr.\-+ .rt hd-le I re f Lraie I
Aais*l Vt^v! a.A f \1\ifltc( 6,1',cl lnj{ Ci-{( io(t>,wa)ln* r,-i rl.iil,ivte((
Please send this request form to the following address:
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Commission Meeting Agenda
12/19/2017 2:00 PM
DFCS
Department:
Department:
Caption:Consider recommendations from the Department of Family and
Children Services Board to reappoint James Kendrick, Dr.
Thomas Gardiner, Dorothy Moore, Dr. Josue Sanchez and Mr.
Paulwyn Boliek due to the resignation of Ms. Kathy Schofe.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
UPDATED 07/07/15
NAME OF BOARD Dept. Family & Children Services Board
Members Appointment Effective Expires
James Kendrick 08/02/11 Immediately 06/30/16
Louise Rice 07/16/13 Immediately 06/30/18
Kathy Schofe 07/16/13 Immediately 06/30/18
Thomas Gardiner 08/02/11 Immediately 06/30/16
Josue Sanchez 03/06/12 Immediately 06/30/17
JoAnn Cook 07/07/15 Immediately 06/30/20
Dorothy Moore 10/4/11 Immediately 06/30/16
MEETING DATE: Fourth Tuesday each month a 1:00 P.M.
WHERE: Richmond County DFACS, 2nd Floor
CONTACT: Tavia Harris, Interim Director 706-721-2536
CREATED: State Law (O.C.G.A.) 49-3-1
GENERAL INFORMATION:
Seven (7) members to be appointed by the governing authority.
STATE OF GEORGIA
Division of Famity and Chitdren ServicesNathan Deal
Governor Bobby D. Cagte
Director
Setempber 26,2017
Hardie Davis, Jr
Mayor
Augusta/Richmond County Commission
535 Telfair St
Suite 200
Augusta, Georgia 30901
Dear Mayor Davis:
This is to advise you that as of June 30,2016,we have expired terms for James Kendrick, Dr.Thomas Gardiner, and Dorothy Moore. As of June 3O,Z6n we have an expired term for Dr.Josue Sanchez on the Board of Richmond County Department of Family *a Chitd.en Services.The law requires the County Commission to appoint a successor within ninety (90) days after thevacancy occurs. These board members would like to serve another term.
I am very grateful for the support that you and the county have given our programs. If I can beof assistance to you, please do not hesitate to contact me.
Sincerely,
Tavia Harris
County Director
Tavia Harris, Gounty Director I Richmond County Department of Family and Children Services t 520 Fenwick
St. lAugusta, Georgia 3090i
RECEIVED SEP 2 8Tr/I7
STATE OF GEORGIA
Division of Family and Chitdren Seruices
Nathan Deal
Govemor
Bobby D. Cagle
Dlrector
September 26,2017
Hardie Davis, Jr
Mayor
Augusla/Richmond County Commission
535 Telfair St
Suire 200
Augusla, Georgia 30901
Dear Mayor Davis:
This is to advise you that as of December 2016, we have a vacancy on the Board of Richmond
County Department of Family and Children Services due to the resignation of Ms. Kathy Schofe.
The law requires the County Commission to appoinl a successor within ninety (90) days after the
vacancy occurs. The person appointed will serve the unexpired term eff'ective immediately and
extending through June 30, 2017. Please send me notification of the appointment at the address
below.
I urge you to consider representation from a cross-section of the local community. Ihis can
serve to strengthen the impact of public assistance and social services to residents of our county.
We recommend Mr. Pauluyn Boliek for this appointment.
I am very grateful for the support that you and the county have given our programs. If I can be
of assistance to you, please do not hesitate to contact me.
Sincerelv.
I/'l\ I. A[rrul
-
Taiia Harris
County Director
Tavia Harris, County Director I Richmond County Department of Family and Children Services I 520 Fenwick
St. lAugusta, Georgia 30901
Commission Meeting Agenda
12/19/2017 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo