HomeMy WebLinkAbout2017-10-03 Meeting AgendaCommission Meeting Agenda
Commission Chamber
10/3/2017
2:00 PM
INVOCATION:Reverend Augusta H. Hall, Jr., Pastor, Bethel African Methodist Episcopal Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A.Greater Augusta Arts Council's presentation of the City Arts Grant
Awards.
Attachments
CONSENT AGENDA
(Items 1-25)
PLANNING
1. Z-17-25 – A request for concurrence with the Augusta Planning
Commission to approve with the following conditions a petition by
Michael Thurman requesting a change of zoning from Zone R-1C (One-
family Residential) to Zone P-1 (Professional) for the purpose of
establishing paid surface parking areas consisting of three tax parcels
totally .70 acres and known as 1239 Augusta Avenue, 1204 Holley
Street and 1236 R A Dent Boulevard. Tax Map 046-3-248-00-0, 046-
3-185-00-0 and 046-3-184-00-0 Divided into 2 petitions. Postponed to
September meeting. DISTRICT 1 1. The lot be fenced to prevent
the current use from continuing until such time as all improvements can
be executed; 2. The applicant move to start development within the
proscribed timeframe of six (6) months or the property reverts to its
previous zoning designation of residential use which prevents the use of
the property as it currently operates; 3. The applicant provide a
detailed engineered site plan that meet all development regulations in
place at the time of site review; 4. The site shall not be available for
use until such time as all requirements have been met; 5. A business
Attachments
license for the operation of a paid parking lot shall be acquired.
2. Z-17-32 –A request for concurrence with the Augusta Planning
Commission to approve with the following conditions a petition by
Michael Thurman requesting a change of zoning from Zone R-1C (One-
family Residential) to Zone P-1 (Professional) for the purpose of
establishing paid surface parking areas consisting of two tax parcels
totally .27 acres and known as 1223 and 1227 Augusta Avenue, Tax
Map 046-3-253-00-0 and 046-3-252-00-0Divided into 2 petitions.
Postponed to September meeting. DISTRICT 1 1. The lot be fenced
to prevent the current use from continuing until such time as all
improvements can be executed; 2. The applicant move to start
development within the proscribed timeframe of six (6) months or the
property reverts to its previous zoning designation of residential use
which prevents the use of the property as it currently operates; 3. The
applicant provide a detailed engineered site plan that meet all
development regulations in place at the time of site review; 4. The site
shall not be available for use until such time as all requirements have
been met; 5. A business license for the operation of a paid parking lot
shall be acquired. (Deferred from the Commission's September 19,
2017 meeting)
Attachments
PUBLIC SERVICES
3.Motion to approve New Application: A.N. 17-29: a request by Cheong
M. Rhee for an on premise consumption Liquor, Beer & Wine License
to be used in connection with Harbor Inn Seafood Restaurant located at
3404 Wrightsboro Rd. There will be Sunday Sales. District 5. Super
District 9. (Approved by Public Services Committee September 26,
2017)
Attachments
4.Motion to approve award of Bid Item#17-216 to Doyle Dickerson
Terrazzo in the amount of $64,960 as approved by the Augusta Aviation
Commission on August 31, 2017. (Approved by Public Services
Committee September 26, 2017)
Attachments
5.Motion to approve acceptance of bid from Aero Specialties for $47,944
for the purchase of an Aircraft Belt Loader. (Approved by Public
Services Committee September 26, 2017)
Attachments
6.Motion to approve bid award # 17-235 to J & B Tractor Co. in the
amount of $53,155 for the purchase of a new Utility Tractor. (Approved
by Public Services Committee September 26, 2017)
Attachments
7.Motion to approve the acceptance of FAA Grant 3-13-0011-040-2017
for the design of Airport Access Controls, Air Carrier and GA Apron
Rehab, and Airport Drainage Master Plan. (Approved by Public
Services Committee September 26, 2017)
Attachments
8.Motion to approve Change Modification #2 Griffin Contracting Inc.
associated with the ARFF Pavement Rehabilitation Project at Augusta
Regional Airport. (Approved by Public Services Committee
September 26, 2017)
Attachments
9.Motion to approve a Facility Agreement for Diamond Lakes Tennis
Center and MACH Academy. (Approved by Public Services
Committee September 26, 2017)
Attachments
ADMINISTRATIVE SERVICES
10.Motion to approve Probate Court Lobby Renovation in order to increase
the security of the Probate Court for the Judge, staff and public. (Bid 17-
120A) (Approved by Administrative Services Committee September
27, 2017)
Attachments
11.Motion to approve a request from the Augusta Council of Garden Clubs
for the placement and care of a Blue Star Marker in accordance with
ARC policy. (Approved by Administrative Services Committee
September 26, 2017)
Attachments
12.Motion to approve amending the 2011, 2013, 2014 and 2015 Action
Plans to Re-program $152,095.00, and Revise the Scope of Work in
Community Development Block Grant (CDBG) funds subject to 30-day
public comment period. (Approved by Administrative Services
Committee August 29, 2017)
Attachments
13.Motion to approve 2017 Budget Adjustment for the Housing and
Community Development Department. (Approved by Administrative
Services Committee September 26, 2017)
Attachments
14.Motion to approve the Memorandum of Understanding (MOU) for
Commercial and Retail Development between Augusta, GA and the
Development Authority of Richmond County d/b/a Augusta Economic
Development Authority as approved by the Commercial and Retail Sub-
Committee on September 25, 2017. (Approved by Administrative
Services Committee September 26, 2017)
Attachments
15.Motion to authorize Recodification of the Augusta, GA Code,
Agreement for on-going Supplementation and Online Code Publication.
(Approved by Administrative Services Committee September 26,
2017)
Attachments
PUBLIC SAFETY
16.Motion to approve a request from the Richmond County Sheriff's Office
funding in the amount of $39,303.85 to satisfy the remaining balance
owed to New World (Tyler Technologies). (Approved by Public Safety
Committee September 26, 2017)
Attachments
17.Motion to approve a grant from Maddie's Fund in the amount of
$5000.00 to support public education efforts to advance animal
lifesaving and reduce euthanasia. (Approved by Public Safety
Committee September 26, 2017)
Attachments
ENGINEERING SERVICES
18.Motion to determine that the Alley East of Eleventh Street, One Block
South of Telfair Street and One Block North of Walker Street as shown
on the attached plat has ceased to be used by the public to the extent that
no substantial public purpose is served by it or that its removal from the
county road system is otherwise in the best public interest, pursuant to
O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to be retained
over the entire abandoned portion for existing or future utilities as
directed by Augusta Engineering Department and Augusta Utilities
Department. (Approved by Engineering Services Committee
Attachments
September 26, 2017)
19.Motion to determine that Woodsedge Drive as shown on the attached
plat has ceased to be used by the public to the extent that no substantial
public purpose is served by it or that its removal from the county road
system is otherwise in the best public interest, pursuant to O.C.G.A. §32-
7-2, with the abandoned property to be quit-claimed to the appropriate
party(ies), as provided by law and an easement to be retained over the
entire abandoned portion for existing or future utilities as directed by
Augusta Engineering Department and Augusta Utilities Department.
(Approved by Engineering Services Committee September 26, 2017)
Attachments
20.Motion to determine that the Alley between Heard Avenue and Russell
Street, as shown on the attached plat has ceased to be used by the public
to the extent that no substantial public purpose is served by it or that its
removal from the county road system is otherwise in the best public
interest, and to receive as information the results of the public
hearing held regarding the issue of abandonment pursuant to O.C.G.A.
§32-7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to be retained
over the entire abandoned portion for existing or future utilities as
directed by Augusta Engineering Department and Augusta Utilities
Department and adopt the attached Resolution. (Approved by
Engineering Services Committee September 26, 2017)
Attachments
21.Motion to authorize condemnation to acquire title of a portion of
property for right-of-way (Parcel 087-4-118-00-0) -189 ½ Dan Bowles
Road. (Approved by Engineering Services Committee September 26,
2017)
Attachments
22.Motion to approve proposal for standardization of AUD security, fire
alarm, access and surveillance systems from Tyco Integrated Systems.
(Approved by Engineering Services Committee September 26, 2017)
Attachments
23.Motion to approve authorization to proceed with the purchase of the
TrafficJet 1638 Print System at a total cost of $63,280.40 for the Augusta
Engineering Department Traffic Engineering Division. (Approved by
Engineering Services Committee September 26, 2017)
Attachments
PETITIONS AND COMMUNICATIONS
24.Motion to approve the minutes of the regular meeting held September
19, 2017, and Special Called meetings held September 21 and
September 26, 2017.
Attachments
SUBCOMMITTEE
Pension Committee
25.Motion to approve Resolution adopting amendments made by the Board
of Trustees of the Georgia Municipal Employees Benefit System
(GMEBS) to the GMEBS Master Defined Benefit Retirement Plan
Document in the year 2017; 1)Amended Adoption Agreement; 2)
Amended General Addendum; 3) Amended Service Purchase
Addendum. (Approved by the Pension Committee September 19,
2017)
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
10/3/2017
AUGUSTA COMMISSION
REGULAR AGENDA
10/3/2017
(Items 26-30)
ADMINISTRATIVE SERVICES
26.Motion to approve the 2018 Third party administrator (TPA) and stop
loss agreements with Blue Cross Blue Shield and authorize the Mayor to
sign required documents.
Attachments
FINANCE
27.Motion to approve a cap of all General Fund payments to non-profit
organizations at $25K with the exception of the three agencies listed
below. A cap of $25K for all General Fund requests and consider an
accounting review process that is not detrimental to the smaller non-
Attachments
Upcoming Meetings
www.augustaga.gov
profits The following non-profits would be considered exempt up to the
amount designated:
The ARC Museum of History $125K
The Lucy Craft Laney Museum $125K
The Arts Council Operations $ 143,420K
(No recommendation from Finance Committee September 26, 2017)
ENGINEERING SERVICES
28.Report from the Augusta Delegation relative to the September 14th
meeting with officials from the Georgia Department of Transportation.
(Requested by Commissioner Bill Fennoy-deferred from
the September 19, 2017 Commission meeting)
Attachments
29.Discuss renaming the John C. Calhoun Expressway to Veterans
Expressway. (No recommendation from Engineering Services
Committee September 12, 2017- deferred from the September 19,
2017 Commission meeting)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
30.Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
10/3/2017 2:00 PM
Invocation
Department:
Department:
Caption:Reverend Augusta H. Hall, Jr., Pastor, Bethel African Methodist
Episcopal Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
10/3/2017 2:00 PM
Greater Augusta Arts Council
Department:
Department:
Caption:Greater Augusta Arts Council's presentation of the City Arts
Grant Awards.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM RE,QUEST FORM
Commission/Committee: (Please check one)
Commission
Public Services Committee
Ad ministrative Services Committee
Engineering Services Committee
Finance Committee
Public Safety Committee
Contact Information for Individual/Presenter Making the Request:
Name: _Christina Berkshire, Greater Augusta Arts Council
Address: _1301 Greene St. Augusta, GA
Telephone Number: _7 06-826-47 02
-Fax Number:
E-Mail Address: _Christina@augustaarts.com
Caption/Topic of Discussion to be placed on the Agenda:
The Greater Augusta Arts Council would like to present the awards of the CitF Arts
Grants program to the selected recipients for the Fiscal Year 2018 Granting Cycle. This
program all,ocates city funds to arts-based nonprofit organizations located in Richmond-County. Representatives of the organizations selected for funding would receive their
checks from members of the commission and/or the Mayor. Thank you for your
consideration.
Please send this request form to the following address:
Ms. Lena J. Bonner Telephone Number: 706-821-1820
Clerk of Commission Fax Number: 706-821-1838
Room 806 Municipal Building E-Mail Address: lbonner@augustaga.gov
530 Greene Street
Augusta, GA 30911
Requests may be faxed, e-mailed or delivered in person and must be received in the
Clerk's Office no later than 5:00 p.m. on the Wednesday preceding the Commission or
Committee meeting of the following week. A five-minute time limit will be allowed for
presentations.
Commission meetings are held on the first and third Tuesdays of each month at 2:00 p.m.
Committee meetings are held on the second and last Mondays of each month from 12:30
to 3:30 p.m.
Commission Meeting Agenda
10/3/2017 2:00 PM
Z-17-25
Department:Planning and Development
Department:Planning and Development
Caption: Z-17-25 – A request for concurrence with the Augusta Planning
Commission to approve with the following conditions a petition
by Michael Thurman requesting a change of zoning from Zone R-
1C (One-family Residential) to Zone P-1 (Professional) for the
purpose of establishing paid surface parking areas consisting
of three tax parcels totally .70 acres and known as 1239 Augusta
Avenue, 1204 Holley Street and 1236 R A Dent Boulevard. Tax
Map 046-3-248-00-0, 046-3-185-00-0 and 046-3-184-00-0
Divided into 2 petitions. Postponed to September meeting.
DISTRICT 1 1. The lot be fenced to prevent the current use
from continuing until such time as all improvements can be
executed; 2. The applicant move to start development within
the proscribed timeframe of six (6) months or the property reverts
to its previous zoning designation of residential use which
prevents the use of the property as it currently operates; 3. The
applicant provide a detailed engineered site plan that meet all
development regulations in place at the time of site review; 4.
The site shall not be available for use until such time as all
requirements have been met; 5. A business license for the
operation of a paid parking lot shall be acquired.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available Cover Memo
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/3/2017 2:00 PM
Z-17-32
Department:Planning and Development
Department:Planning and Development
Caption: Z-17-32 –A request for concurrence with the Augusta Planning
Commission to approve with the following conditions a petition
by Michael Thurman requesting a change of zoning from Zone R-
1C (One-family Residential) to Zone P-1 (Professional) for the
purpose of establishing paid surface parking areas consisting of
two tax parcels totally .27 acres and known as 1223 and 1227
Augusta Avenue, Tax Map 046-3-253-00-0 and 046-3-252-00-
0Divided into 2 petitions. Postponed to September meeting.
DISTRICT 1 1. The lot be fenced to prevent the current use
from continuing until such time as all improvements can be
executed; 2. The applicant move to start development within the
proscribed timeframe of six (6) months or the property reverts to
its previous zoning designation of residential use which prevents
the use of the property as it currently operates; 3. The applicant
provide a detailed engineered site plan that meet all development
regulations in place at the time of site review; 4. The site shall not
be available for use until such time as all requirements have been
met; 5. A business license for the operation of a paid parking lot
shall be acquired. (Deferred from the Commission's September
19, 2017 meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available Cover Memo
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
10/3/2017 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Application: A.N. 17-29: a request by
Cheong M. Rhee for an on premise consumption Liquor, Beer &
Wine License to be used in connection with Harbor Inn Seafood
Restaurant located at 3404 Wrightsboro Rd. There will be Sunday
Sales. District 5. Super District 9. (Approved by Public
Services Committee September 26, 2017)
Background:This is a New Application
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $3,492.50
Alternatives:
Recommendation:The Planning & Development recommends approval. The
R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/3/2017 2:00 PM
BID # 17-216 TERRAZZO FLOOR INSTALLATION
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve award of Bid Item#17-216 to Doyle Dickerson
Terrazzo in the amount of $64,960 as approved by the Augusta
Aviation Commission on August 31, 2017. (Approved by Public
Services Committee September 26, 2017)
Background:The existing areas in the main terminal waiting area and at the
TSA checkpoint presently have carpet squares that are well used
and outdated. Airport Staff, through the Procurement Department
solicited bids to replace the worn carpet squares with Terrazzo.
Only one bid from Doyle Dickerson Terrazzo came back
compliant.
Analysis:Due to the short life expectancy of carpet and extensive
maintenance, Terrazzo flooring is the prudent approach when
upgrading area’s with carpet. Maintenance of Terrazzo and overall
appearance is much easier and more appealing.
Financial Impact:$64,960.00
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
551081201-5413120
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Friday, July 21, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-216 Terrazzo Floor Installation for Augusta, Georgia – Augusta Regional Airport
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, July 7, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail
or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 15, 22, 29. July 6, 2017
Metro Courier June 21, 2017
OFFICIAL
VENDORS Attachment
"B"E-Verify Addendum 1 SAVE
Form Bid Price
Doyle Dickerson Terrazzo
1709 University
Commericial Pl
Charlotte, NC 28213
YES 409819 YES YES $64,960.00
Total Number Specifications Mailed Out: 23
Total Number Specifications Download (Demandstar): 0
Total Electronic Notifications (Demandstar): 101
Mandatory Pre-Bid Attendees: 1
Total packages submitted: 1
Total Noncompliant: 0
Bid Item #17-216
Terrazzo Floor Installation
for Augusta, GA- Augusta Regional Airport
Bid Date: Friday, July 21, 2017 @ 11:00 a.m.
Page 1 of 1
David Allen Company, Inc.
PO Box 27705
Raleigh, NC 27603
Doyle Dickerson Terrazzo, Inc.
1709 University Commercial Place
Charlotte, NC 28213
Aiken Flooring
2645 Whiskey Road #3
Aiken, SC 29803
American Carpet One Floor & Home
1920 North Leg Road
Augusta, GA 30909
Augusta-Aiken Flooring
202 Bobby Jones Expressway
Augusta, GA 30907
David Allen Co
108 White Oak Lane
Lexington, SC 29073
RETURNED MAIL
Natural Cork
1710 North Leg Court
Augusta, GA 30309
Floor Pro
103 Vera Road
Lexington, SC 29072
RETURNED MAIL
Traditions In Tile of Augusta
1712 North Leg Court
Augusta, GA 30909
Grovetown Floors and Rugs
814 Horizon South Parkway
Grovetown, GA 30813
Master Craft Flooring
4189 Crosstowne Ct.
Evans, GA 30809
Castle Care Services
4190 C-2 Wheeler Road
Martinez, GA 30907
Skinner JC Flooring Co
3016 Meadowbrook Dr
Augusta, GA 30906
Quality Flooring and Construction, Inc.
31052 Spring Grove Dr
Augusta, GA 30906
RETURNED MAIL
West Augusta Flooring Service
3475 Old Petersburg Road
Augusta, GA 30907
RETURNED MAIL
Georgia Carolina Flooring
3316 Oakridge Dr
Augusta, GA 30909
RETURNED MAIL
WPS
1710 North Leg Court
Augusta, GA 30909
Master City Flooring
3034 Milledgeville Road
Augusta, GA 30904
Customs and Carpets
3375 Milledgeville Road
Augusta, GA 30909
CCS Flooring
811 Laney Walker Blvd
Augusta, GA 30901
Prides Flooring
601 Broad Street
Augusta, GA 30901
RETURNED MAIL
Bonitz Flooring Group, Inc
3719 Benchmark Drive
Augusta, GA 30909
Merit Flooring Kitchen and Bath
3114 Wrightsboro Road
Augusta, GA 30909
Paul Strycharz
Augusta Regional Airport
Herbert Judon
Augusta Regional Airport
Kellie Irving
Compliance
Bid Item#17-216
Terrazzo Floor Installation for Augusta,
GA Augusta Regional Airport
Bid Due: 7/21/2017 @ 11:00 a.m.
Bid Item#17-216
Terrazzo Floor Installation for Augusta,
GA Augusta Regional Airport
Bid Mailed: 7/15/2017
Commission Meeting Agenda
10/3/2017 2:00 PM
BID # 17-222 AIRCRAFT BELT LOADER BID/ LEASE PURCHASE
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve acceptance of bid from Aero Specialties for
$47,944 for the purchase of an Aircraft Belt Loader. (Approved
by Public Services Committee September 26, 2017)
Background:An Aircraft Belt loader facilitates the process of loading and
unloading passenger’s luggage and cargo. For a while now, the
Aviation Services Department has been using an old Military
Surplus procured belt loader to support the operation. Ground
handling request for Commercial and Military Aircraft continues
to remain constant and the need for a more reliable and
dependable belt loader is now necessary. The aircraft belt loader
was included in the 2017 budget. The unit will be financed
through GMAC leasing via lease purchase option.
Analysis:In the past, the majority of the aviation ground support equipment
was procured through military surplus and maintained over many
years. The maintenance cost and reliability issues now out weight
the savings of the initial purchase price. Through the procurement
process, an invitation to bid was advertised and two company’s
qualified bids were received. Aero Specialties Inc. provided the
lowest price and satisfied all the requirements stipulated in the bid
specifications. Bid tabulations are attached.
Financial Impact:$47,944
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
551081206-5421110 Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
OFFICIAL
VENDORS
EZGO Division
Div of Textron Inc.
1451 Marvin Griffin Road
Augusta, GA 30906
Aerospecialties Inc
11175 W Emerald Street
Boise, ID 83713
Attachment B YES YES
E-Verify Number 16269 333475
SAVE Form YES YES
Bid Price $57,942.00 $47,944.00
Bid Price $49,223.00 $51,424.00
Aircraft Belt Loader 4 Cylinder Diesel Engine:
Total Number Specifications Mailed Out: 9
Total Number Specifications Download (Demandstar):4
Total Electronic Notifications (Demandstar): 49
Mandatory Pre-Bid/Telephone Conference: NA
Total packages submitted: 2
Total Non-Compliant: 0
Aircraft Belt Loader 6 Cylinder Gas Engine:
Bid Opening Item #17-222 Aircraft Belt Loader
for Augusta, Georgia -Augusta Regional Airport
Bid Due: Friday, August 4, 2017 @11:00 a.m.
Page 1 of 1
Invitation to Bid
Sealed bids will be received at this office until Friday, August 4, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-222 Aircraft Belt Loader for Augusta, Georgia – Augusta Regional Airport
Bid Item #17-224 Passenger Truck Stairs for Augusta, Georgia – Augusta Regional Airport
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, July 21, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail
or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 29. July 6, 13, 20, 2017
Metro Courier July 5, 2017
Commission Meeting Agenda
10/3/2017 2:00 PM
BID #17-235 UTILITY TRACTOR
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve bid award # 17-235 to J & B Tractor Co. in
the amount of $53,155 for the purchase of a new Utility Tractor.
(Approved by Public Services Committee September 26, 2017)
Background:The existing 18 year old-field tractor suffered catastrophic
transmission and drive shaft failure resulting in more than $22,000
in estimated repairs. This tractor has been out of use since July.
Analysis:The investment in repairs and the age of the existing tractor sets
the precedent as the main reason for purchasing a new piece of
equipment. Taking the repair costs as an investment in new, along
with the expected reliability of new, outweighs remaining with the
old equipment.
Financial Impact:$53,155.00
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
551081203-5421110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Cover Memo
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Friday, August 25, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-235 Utility Tractor for Augusta, Georgia – Augusta Regional Airport
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, August 11, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 20, 27, August 3, 10, 2017
Metro Courier July 26, 2017
Commission Meeting Agenda
10/3/2017 2:00 PM
FAA GRANT 3-13-0011-040-2017 DESIGN FOR AIRPORT PROJECTS
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve the acceptance of FAA Grant 3-13-0011-040-
2017 for the design of Airport Access Controls, Air Carrier and GA
Apron Rehab, and Airport Drainage Master Plan. (Approved by
Public Services Committee September 26, 2017)
Background:The Augusta Regional Airport applied for a grant from the Federal
Aviation Administration to assist with the cost of the design for the
projects listed above. The Grant has been received, executed by the
Mayor per the Resolution attached, and returned to the FAA before
the deadline of August 26, 2017.
Analysis:The FAA has agreed to fund the above titled projects at 90% with a
grant for $922,705.
Financial Impact:$922,705 in grant monies.
Alternatives:Deny request.
Recommendation:Approve request. New grant proposal PR000067
Funds are Available
in the Following
Accounts:
551081302-3313111
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/3/2017 2:00 PM
Griffin Contracting Inc Change Modification #2 - ARFF Pavement Rehab
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve Change Modification #2 Griffin Contracting
Inc. associated with the ARFF Pavement Rehabilitation Project at
Augusta Regional Airport. (Approved by Public Services
Committee September 26, 2017)
Background:The original scope of work provides for the rehabilitation of the
ARFF Pavement at the Augusta Regional Airport, and shall be
performed by Griffin Contracting, Inc. for a contract amount of
$544,432.00. This change order modifies the original
construction costs due to minor modifications to quantities for
ultimate work performed during the course of the project. The
purpose of Change Order No 2 is to compensate the Contractor for
additional excavation required to accommodate the pavement
section and to ZERO out any quantities of materials that were not
needed for completion of this project.
Analysis:During the final project closeout, several items did not balance.
This change order zeros out these items to account for quantities
not installed for this project due to minor modifications in project
limits during construction. This is the FINAL change order for the
construction of this project.
Financial Impact:No cost.
Alternatives:Deny request.
Recommendation:Approve request
Funds are Available
in the Following
Accounts:
551081301-5412110
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
AUGUSTA-RICHMOND COUNTY, GEORGIA
_______________________________________ By: Hardie Davis, Jr. Date
ATTEST:_____________________________
Lena Bonner, Clerk Date
(BALANCE OF PAGE LEFT INTENTIONALLY BLANK)
Commission Meeting Agenda
10/3/2017 2:00 PM
MACH Academy Agreement for Diamond Lakes
Department:Recreation and Parks
Department:Recreation and Parks
Caption:Motion to approve a Facility Agreement for Diamond Lakes
Tennis Center and MACH Academy. (Approved by Public
Services Committee September 26, 2017)
Background:MACH Academy will begin program operations at the Diamond
Lakes Tennis Center in addition to their current operations of the
Fleming Tennis Center. This agreement between Augusta and
MACH Academy defines the roles and responsibilities of both
parties.
Analysis:
Financial Impact:
Alternatives:Do not approve the agreement.
Recommendation:Approve and execute the agreement with MACH Academy.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
AGREEMENT
Diamond Lakes Tennis Center
Page 1 of 7
This AGREEMENT is made and entered into this _________ day of_______________,
2017, by and between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia,
acting through the Augusta Recreation and Parks Department (hereinafter referred to as
“Owner”) and MACH Academy, Inc., a corporation established under the laws of the State of
Georgia (hereinafter referred to as “Operator”).
WHEREAS, MACH Academy, Inc. has identified a desire to staff and provide programs
for the Diamond Lakes Tennis Center; and
WHEREAS, MACH Academy, Inc. has determined that it would be to benefit of the
taxpayers of Augusta, GA for MACH Academy, Inc. and the Augusta Recreation and Parks
Department to jointly operate the Diamond Lakes Tennis Center;
NOW, THEREFORE, for and in consideration of the mutual promises and the covenants
contained herein and other good and valuable consideration, the receipt and sufficiency of which
is hereby acknowledge, the parties agree as follows:
A. Term. This agreement will remain in effect through December 31, 2017; thereafter,
this agreement shall be on a year to year basis beginning January 1st of each year and
terminating on the 31st of December of each year and will automatically renew on a
year-to-year basis. Either party hereto, however, may terminate this Agreement by
giving the other party a notice in writing of not less than 30 (thirty days, said notice to
be forwarded by certified mail, return receipt requested, to the parties at the following
respective addresses.
B. Responsibilities of MACH Academy, Inc.
MACH Academy, Inc. shall provide adequate staffing of Diamond Lakes Tennis
Center, which shall include the following features:
AGREEMENT
Diamond Lakes Tennis Center
Page 2 of 7
1. Hours of Operation –??? Monday – Friday, weekends as needed for scheduled
tournaments and events.
2. MACH Academy, Inc. will be responsible for allocating courts for the general
public. A minimum of two courts will be made available for the general public.
3. MACH Academy, Inc. shall provide staff for all hours of operation at facility and
follow the guidelines provided by the Augusta Recreation and Parks Department,
and shall have all staff execute and keep on file a Volunteer Release Form and
complete the Criminal Background Check Forms.
4. MACH Academy, Inc. shall issue keys for Diamond Lakes Tennis Center to
members and officers of MACH Academy, Inc and supply a list of people issued
to the Augusta Recreation and Parks Department. The Augusta Recreation and
Parks Department Tennis Center Supervisor and Athletic Manager shall also have
a key to the Diamond Lakes Tennis Center.
5. MACH Academy, Inc. at the Diamond Lakes Tennis Center shall maintain an
inventory of all supplies furnished by the Augusta Recreation and Parks
Department and shall perform general maintenance of the interior/exterior of
Diamond Lakes Tennis Center facility and restrooms, which includes mopping,
sweeping and picking up litter from grounds.
6. MACH Academy, Inc. shall formulate programs, activities and tournaments for
the Diamond Lakes Tennis Center as well as maintain a current facility and
grounds inspection of all existing grounds and court equipment. In the event that
any equipment is deemed unsafe, the equipment must be properly labeled unsafe
and Recreation personnel must be contacted within 24 hours.
AGREEMENT
Diamond Lakes Tennis Center
Page 3 of 7
7. MACH Academy, Inc. must follow all safety guidelines set forth by the Augusta
Recreation and Parks Department which includes notifying the Augusta
Recreation and Parks Department immediately in the following cases: break-ins,
property damage, or emergencies.
8. MACH Academy, Inc. will provide staffing support at the Diamond Tennis
Center for all Adult and Youth Tournaments hosted by the Augusta Recreation
and Parks Department.
9. MACH Academy, Inc. shall be covered under the Volunteer Protection Act of
1997, 42 U. S. C. 14501, et seq. (see attachment)
C. Responsibilities of Augusta Recreation and Parks Department
The Augusta Recreation and Parks Department shall be responsible for Assisting
MACH Academy, Inc. in the operation of the Diamond Lakes Tennis Center as
follows:
1. Supply all utilities.
2. Perform all repairs and normal maintenance for the upkeep of the facility
(painting, pesticide treatment, mowing grass, etc.)
3. Provide for trash collection from existing canister on ground weekly
4. Supply nets and windscreens
5. Supply all capital purchases, as needed depending on funding
6. Provide for CPR/First Aid & Safety Training for staff
7. Assume responsibility for repairs of building in the event of break-ins and other
emergency situations that may arise.
AGREEMENT
Diamond Lakes Tennis Center
Page 4 of 7
8. Assume responsibility for liability as provided in the Volunteer protection Act to
MACH Academy, Inc.
The Augusta Recreation and Parks Department shall also provide the following
departmental contacts for MACH Academy, Inc.
1. Margaret Faughnan – Tennis Program Supervisor-Emergency Contact: (work) 706
821-1600, (mobile) 706-631-9797
2. Bobby Martin – Athletic Manager: (work) 706-796-5025, (mobile) 706-836-7560
D. Ownership: The premises shall remain the property of the Owner throughout the
term of the lease.
E. Destruction of or Damage to Premises: If the Premises are totally destroyed by
storm, fire, flood, lightning, earthquake or other casualty, this Lease shall terminate as of
the date of such destruction.
F. Assignment and Subletting: Operator may not sublease all or any portion of the
Premises or assign this Lease or any interest hereunder, without prior written consent of
the Owner.
G. Indemnification: Operator specifically agrees that its operations shall be conducted
in compliance with all federal, state, and local laws, rules, and regulations, and agrees to
indemnify and hold harmless Owner, including without limitation, members of the
Augusta, Georgia Commission, from and against all liabilities, losses, suits, claims,
demands, judgments, fines, damages, costs and expenses (including all costs for
investigation and defense thereof, including but not limited to court costs, expert fees and
reasonable attorneys’ fees, which may be incurred by, charged to, or recovered from the
foregoing (i) by reason or on account of damages to or destruction of the property of
AGREEMENT
Diamond Lakes Tennis Center
Page 5 of 7
Owner, or any property of, injury to or death of any person, resulting from or arising out
of Operator’s use of the premises (except when such damages, destruction, injuries, or
death arise solely by reason of Owner’s negligence), or (ii) arising out of the failure of
Operator to keep, observe, or perform any of the agreements or conditions of this
Agreement. Operator will refer to Owner promptly upon notice thereof, any claim made
or suit instituted against it which, in any way, affects Owner or its insurer, and either
Operator shall defend or compromise same following notice from Owner, then Owner shall
have the right to compromise and defend the same to the extent of its interests, with all
costs to be borne by Owner.
H. Waivers of Rights: No failure of Owner to exercise any power given it hereunder
or to insist upon strict compliance by Operator with any of its obligations hereunder and
no custom or practice of the Owner at variance with the terms hereof shall constitute a
waiver of Owner’s right to demand strict compliance with terms hereof.
I. Open Records: The Operator acknowledges that all records relating to this
Agreement and the services to be provided under this Agreement may be a public record
subject to Georgia’s Open Records Act. (O.C.G.A. § 50-18-70, et seq.). Operator shall
cooperate fully in responding to such request and making all records, not exempt, available
for in section and copying as provided by law. Operator shall notify Owner immediately
of any request made under the Open Records Act and shall furnish Owner with a copy of
the request and the response to such request.
J. Governing Law: This Agreement shall be governed and interpreted by the laws of
the State of Georgia.
AGREEMENT
Diamond Lakes Tennis Center
Page 6 of 7
K. Venue: All claims, disputes and other matters in question between the Owner and
the Operator arising out of or relating to the Agreement, or the breach thereof, shall be
decided in the Superior Court of Richmond County, Georgia. The Operator, by executing
this Agreement, specifically consents to venue in Richmond County and waives any right
to contest the venue in the Superior Court of Richmond County, Georgia.
L. Entire Agreement: This Lease contains the entire agreement of the parties and no
representations, inducements, promises or agreements, oral or otherwise, between the
parties not embodied herein shall be of any force or effect. No failure of either party to
exercise any power given it hereunder, or to insist upon strict compliance by either party
of any obligations hereunder and no custom or practice of the parties at variance with the
terms hereof. This Agreement may only be amended by writing signed by both parties.
AGREEMENT
Diamond Lakes Tennis Center
Page 7 of 7
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed,
the day and year first above written.
MACH Academy, Inc.
________________________
Michael D. Harden
President/CEO
Augusta, Georgia
________________________
Hardie Davis Jr.
Mayor
Commission Meeting Agenda
10/3/2017 2:00 PM
Augusta Probation Court Lobby Renovation, RFB #17-120A
Department:Central Services
Department:Central Services
Caption:Motion to approve Probate Court Lobby Renovation in order to
increase the security of the Probate Court for the Judge, staff and
public. (Bid 17-120A) (Approved by Administrative Services
Committee September 27, 2017)
Background:The Probate Court Lobby is experiencing some security concerns,
which has been a problem since the John H. Ruffin, Jr.
Courthouse completion in 2011. It has been determined that the
entrance and waiting area for Suite 100, housing the Probate
Court, needs to be renovated to provide enhance security for the
Judge, staff and the public. Due to the current layout of the suite,
individuals are able to walk through the reception area, most times
unnoticed, directly into the courtroom without challenge. The
Probate court has endured this lack of security since moving into
the August Judicial Center, and it is the only court in the facility
experiencing this situation. This proposed renovation plans would
establish control procedures for gaining access to the court,
making the court’s administration operation and courtroom safer.
Analysis:Security of the Probate Courtroom has been an issue since its
relocation to the Augusta Judicial Center. Funds to perform the
needed renovation upgrade of the court’s security had not been
available in a sufficient amount until recently. The cost of the
security renovation of the court lobby is within the market range
for the scope of work and determined to be fair and reasonable
Financial Impact:The cost of renovating the Probate Court Lobby is $195,000
Alternatives:1. Approve the Probate Court Lobby Renovation for $195,000.00
to meet the security needs of the court for its Judge, staff and the
public. 2. Do not approve the proposal
Cover Memo
Recommendation:Approve the Probate Court Lobby Renovation for $195,000.00 to
meet the security needs of the court for its Judge, staff and the
public.
Funds are Available
in the Following
Accounts:
Funds are available in account 329-05-1120 and 272-02-1710.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Re-Bid
Sealed re-bids will be received at this office until Tuesday, July 11, 2017 @ 3:00 p.m. for furnishing:
Re-Bid Item #17-120A Augusta Probate Court Lobby Renovations for Augusta Central Services Department – Facility
Maintenance Division
Re-Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Re-Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room
605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and
suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is
$15.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the
Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-
6488) beginning Thursday, June 1, 2017. Bidders are cautioned that submitting a package without Procurement of a complete set
are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material
to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not
advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, June 23, 2017 @ 10:00 a.m. in the Procurement Department, 535 Telfair
Street, Room 605. A Mandatory Site Visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Tuesday, June 27, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with
the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance
bond and a 100% payment bond will be required for award.
Invitation for re-bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to
the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the
appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID
number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No re-bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 1, 8, 15, 22, 2017
Metro Courier June 7, 2017
UNOFFICIAL
VENDORS Attachment
"B"E-Verify Bid
Bond
SAVE
Form Bid Price
Kuhlke Construction
3704 Benchmark Drive
Augusta, GA 30909
Larry Pittman & Associates, Inc.
1249 Gordon Park Road
Augusta, GA 30901
YES 230014 YES YES $195,000.00
Blount's Complete Home Service
2907 Old Tobacco Road
Hephzibah, GA 30815
RR&B Associates
6120 Hwy 85
Riverdale, GA 30274
Total Number Specifications Mailed Out: 29
Total Number Specifications Download (Demandstar): NA
Total Electronic Notifications (Demandstar): NA
Mandatory Pre-Bid Attendees: 6
Total packages submitted: 1
Total Noncompliant: 0
Bid Item #17-120A
Augusta Probate Court Lobby Renovations for Augusta, GA Central Services
Department-Facilities Division
Bid Date: Tuesday, July 11, 2017 @ 3:00 p.m.
NO BID
NO BID
NO BID
Page 1 of 1
-fr. S;*S:11,.*nrices Department
A tonnie Wimberly,-O.p,rty Director 2T60peachOrchard *"r0, Offi:ffi;S;Rick Acree, Facfities Manager eo6) 821-2426 rhone p06)799-5077 Fax
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
fll-). Geri Sams, Director, procurement Department
ffir" Takiyah Douse, Director, centrar services Department
August 16,2017
Bid ltem #17-120A Probate Court Lobby Renovation
The proposals for the referenced RFP was received on July 1 1,2017. we received oneresponsive bid.
The compliant bid total for the Probate Court Lobby Renovation is within the marketrange of the amount of renovation required to make the court secure, and the projectbudget has been adjusted to meet the market price range. lt is thereforerecommended, the bid be awarded to Larry Pitman & Associa--te, at a total cost of$195,000.
Thank you for your assistance in securing this pricing. Please do not hesitate to call ifyou have any questions or need additionalclarification.
Lonnie Wimberly
Rick Acree
Cc:
KUHLKE CONSTRUCTION
3704 BENCHMARK DRIVE
AUGUSTA, GA 30909
SHEARER CONSTRUCTION
ATTN: ROBBIE SHEARER
P. O. BOX 2570
EVANS, GA 30809
R.D BROWN CONSTRUCTION
410 CAROLINA SPRINGS ROAD
NORTH AUGUSTA, SC 29841
SOMMERS CONSTRUCTION
ATTN: PATRICK SOMMERS
4889 SOMERSET DRIVE
EVANS, GA 30809
LARRY PITTMAN
1249 GORDON PARK ROAD
AUGUSTA, GA 30901
CONTRACT MANAGEMENT
ATTN: JAMESY WILLIAMS
1827 KILLINGSWORTH ROAD
AUGUSTA, GA 30904
DABBS-WILLIAMS
ATTN: JAY JAMES
319 S WALNUT STREET
STATESBORO, GA 30459
RCN CONTRACTING
ATTN: JIM NEWMAN
1115 FRANKE PLACE CT
AUGUSTA, GA 30909
HEAVENER CONSTRUCTION
ATTN: RICHARD PIECZYNSKI
1530 CRESCENT COURT
AUGUSTA, GA 30909
MRC CONSTRUCTION COMPANY
2203 WILLIS FOREMAN ROAD
HEPHZIBAH, GA 30815
S. D. CLIFTON CONSTRUCTION
ATTN: MAX KNIGHT
4324 WHEELER ROAD
MARTINEZ, GA 30907
ALLEN + BATCHELOR
CONSTRUCTION
1063 FRANKE INDUSTRIAL DRIVE
AUGUSTA, GEORGIA 30909
DUCKWORTH DEVELOPMENT
P.O. BOX 212597
MARTINEZ, GA 30917
JBC CONSTRUCTION
118 N BELAIR ROAD SUITE 1
EVANS GA 30809
W. A. BRAGG & CO.
ATTN: DARRELL BRAGG
2513 MIKE PADGETT HIGHWAY
AUGUSTA, GA 30906
TWENTIETH CENTURY CONST.
ATTN: CARL JORDAN
2106 KELLY STREET
AUGUSTA, GA 30904
CONTINENTAL CONSTRUCTION
ATTN: ROBBIE HORTON
4190 CROSSTOWNE CT
EVANS, GA 30809
BLOUNT’S COMPLETE HOME
SERVICE
ATTN: JIMMY BLOUNT
2907C TOBACCO ROAD
HEPHZIBAH, GA 30815
J & B CONSTRUCTION
ATTN: JEROME JONES
3550 GORDON HWY
GROVETOWN, GA 30813
HORIZON CONSTRUCTION
ATTN: HENRY HENDERSON
P.O. BOX 798
EVANS, GA 30809
ACC CONSTRUCTION CO
635-A NORTHWEST FRONTAGE RD
AUGUSTA, GA 30907
R.W. ALLEN LLC
1015 BROAD STREET
AUGUSTA, GA 30901
E&P GENERAL CONTRACTORS LLC
2500 W. BROAD STREET
SUITE 605 ATHENS, GA 30606
VERACITY CONSTRUCTION
1556 CEDAR CREEK DRIVE
THOMSON, GA 30824
Takiyah Douse
Central Services Dept.- Facilities Rick Acree
Central Services Dept.- Facilities
Kelli Irving
LSBOP
Re-Bid Item 17-120
Augusta Probate Court Lobby
Renovations
for Central Services-Fac. Dept.
Due: Tue. 7/11/17 @ 3:00 p.m.
Page 1 of 2 Rebid Item# 17-120A
CSF
2760 PEACH ORCHARD ROAD
AUGUSTA, GA 30906
CONTRACT MANAGEMENT INC
1827 KILLINGSWORTH ROAD
AUGUSTA, GA 30904
GEORGE WILLSON CONTRACTING
3608 HWY 85 SOUTH
RIVERDALE, GA 30274
RETURNED MAIL
NET PLANNER SYSTEMS INC
4808 TECHNOLOGY DRIVE
MARTINEZ, GA 30907
RR&B Associates General
Contractors
6120 Hwy 85 South
Riverdale, GA 30274
Page 2 of 2 Rebid Item# 17-120A
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Commission Meeting Agenda
10/3/2017 2:00 PM
Blue Star Marker Request
Department:Clerk of Commission
Department:Clerk of Commission
Caption:Motion to approve a request from the Augusta Council of Garden
Clubs for the placement and care of a Blue Star Marker in
accordance with ARC policy. (Approved by Administrative
Services Committee September 26, 2017)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
30 August 2017
Subject: Purchase, Placement, and Care of the Blue Star Marker by the August Council of
Garden Clubs
To: Natascha Bailey,
1. The Augusta Council of Garden Clubs (Council) wishes to place a Blue Star Marker (marker)
on the grounds of the Judicial Building or the Courthouse. Our preference is the Judicial
Building but will certainly understand if there needs to be an alternative choice.
2. The Council will purchase the marker and post and pay to have it refurbished if that
becomes necessary over time. The following inscription will be on the marker:
"Honor all military services. The Garden Clubs of Georgia, August Council of Garden
Clubs, and {the name of the jurisdiction sponsoring the placement here}"
3. The City would accept the marker and furnish grounds for placement.
4. A dedication would be held to unveilthe marker with invitations going out to numerous
individuals including the Governor, the Garden Club of Georgia President, Garden Club District
Director, and anyone else that you would like to invite. We would need to identify an
appropriate space near the marker to hold the unveiling ceremony. The Councilwill provide
refreshments.
5. Thank you for your consideration of this matter and the Council hopes that you will be able
to accept this proposal.
'rugbrr.-
Blue Star Marker Chairman
?) (roc)
3sq
*3so
.!J
POLICY FORP(CEMENT OF MONUMENTS AND OTHER MARKERS ON
PUBLITRIGHTS OF WAYS OR OTHER PLIBLIC PROPERTY
The criteria of the policy for placement of monuments or historical markers would
include:
1.Application for placement of monument or marker submitted to an ad hoc committee
comprised of :
Planning and Zoning
Public Works and Engineering Department
Administrator's Office
The applicant would be required to enter into a perpetual maintenance agreement.
The City would reserye the right to remove the monument or marker from the right of
way or public property in case of disrepair or damage of a significant nature not being
addressed by the applicant.
The successful applicant would apply for and secure an encroachment permit from
the Public Works and Engineering Department. This permit would address site
requirements such as sight distances, clear zone, restrictions, etc.
Installation will be in accordance with City specifications and under City inspection.
As adopted by the Augusta Commission this 20th day of July
Bob Young,W
a
a
a
3.
4.
Clerk of Commission
'\.
G, CLk otr Cawr s/zr/c:o
Department of Public Works iiA Engineering
TO:
FROM:
HONORABLE BOB YOI.ING, MAYOR
MEMBERS OF COMMISSION
ULMER BRIDGES, CHAIRMAN, ENGINEERING SERVICES COT,N,ATTTETRANDY OLIVER, ADMINISTRATOR
Clifford A. Goins Assistant Director
Public Works - Engineering 701, 530 Creene Street
Augusta, Georgia 30911
1706 FAX(706) 821-1708
a4CLIFFORD A. GOINS,INTERM ASSISTANT DIRECTOR
PIIBLIC.WORKS - ENGINEERII{G DTVIS{ON .
DATE: MAY 23,2000
MAY 30, 2OOO COMMITTEE MEETING
SUBJECT: MONUMENT/IIISTORICAL MARKER POLICY
FILEREFERENCE: 2000-009
CAPTION:
ADOPT POLICY FOR PLACEMENT OF MONUMENTS AND OTHER
MARKERS ON PUBLIC RIGHTS OF WAYS OR OT}IER PUBLIC
PROPERTY.
BACKGROUND:
There have been several requests in the past few months to place a monument orother appropriate marker in the right of way or on public property to commemorate
a specific ierson or event. While this has been done in the p*i o, a case by case
basis, the need to establish a policy has become apparent.
The Public Works and Engineering Department has performed a limited field
reconnaissance on the existing monuments and historical markers in the area. Byfar, the majority of the existing monuments are on Greene Street with the historical
markers at various locations. The median area on Green Sheet and other streetswith width medians makes them ideal for the placement of monuments. Historichl
markers can be placed in more confined locations.
ANALYSIS:
The criteria of the policy for placement of monuments or historical markers would
include:1. Application for placement of monument or marker submitted to an ad hoccommittee comprised of,. planning and Zoning. Public Works and Engineering Department
Administrator's Office
AFFBovil ot
-'AGEM'A'ITEM
May 19,2000
PAGE TWO
'l ;-^" ;
2. The applicant would be required to enter into a perpetual maintenance
agreement. The City would reserye ttre right to remove the monument or
marker from the right of way or public property in case of disrepair or
damage of a significant nature not being addressed by the applicant.
3' The successful applicant would apply for and secure an encroachment
permit frori the Public works and Engineering Department. This permitwould address site requirements such as sight distances, clear zone,
restricrions, etc.
4. Instaliation will be in accordance with City specifications and under City
..
FINANCIAL IMPACT:
The agenda item does not contain a request for funding.
ALTERNATIVES:
Do not approve recommended policy in whole or in part.
RECOMMENDATION:
It is recommended that the Commission adopt the Monument/Ilistorical Marker
Policy as outlined in the Agenda Item.
PTIBLIC WORI(S DEPARTMENT DIRECTOR:
ADMINISTRATOR: CAe^-4.4 P- eS-*L
F'UNDS ARE AV E IN THE F'OLLOWING ACCOUNTS:Nlr+
F'INAIYCE:Sl.>
COMMITTEE ACTION:
CAGlkmw
Lon Morrey, Comptroller
Kakoli Basu
Agenda File
Main File
Ms. Teresa Smith, Pre-Construction Engineer
Commission Meeting Agenda
10/3/2017 2:00 PM
CDBG Funding Re-Program
Department:Housing and Community Development
Department:Housing and Community Development
Caption:Motion to approve amending the 2011, 2013, 2014 and 2015
Action Plans to Re-program $152,095.00, and Revise the Scope of
Work in Community Development Block Grant (CDBG) funds
subject to 30-day public comment period. (Approved by
Administrative Services Committee August 29, 2017)
Background:Because certain funds were being forfeited and certain projects
have unused funds, it has become necessary to reprogram these
funds to facilitate their expenditure. We are proposing that funds
be reprogrammed FROM the following projects:
1. 2011 Appraisals – 14,377.78
2. 2013 Small Business Assistance – 4,326.00
3. 2013 Project Delivery-Legal Costs/Surveys – 1,702.50
4. 2013 Homeless Transportation Program – 60,000.00
5. 2013 Coordinated Health Services – 14,037.01
6. 2014 CSRA Business League – YEL Program 200.00
7. 2014 Senior Citizens Council – 6,661.90
8. 2014 Coordinated Health Services – Clinic 5,000.50
9. 2014 HCD Relocation 28,985.34
10. 2015 Paint Program 1,765.11
11. 2015 CSRA Business League – YEL Program 3,002.71
12. 2015 Good Hope Social Services 36.15
13. 2015 Hope House, Inc. 2,000.00
14. 2015 Senior Citizens Council 10,000.00
Total amount being reprogrammed $152,095.00
Justification: In order for the department to meet its annual HUD
Regulatory Spend Down Requirement we find it necessary to
reprogram funding to viable projects that will expend funding
timelier. Staff is proposing the funds be reprogrammed To the
following projects: For CDBG: 1. Housing and Community
Development Department – $152,095.00 Funds are being
transferred to support additional Housing Rehabilitation and
Permanent Supportive Housing (SHP) Projects, such as:
expanding Home Owner rehab projects, Reconstruction, New
Cover Memo
Construction. No final costs are currently being projected which
gives us the flexibility needed to complete these projects.
According to the City’s Citizen Participation Policy, this increase
in allocation constitutes a substantial change to the Action Plans.
Therefore, the revisions must be presented to the public for a 30-
day comment period. If comments are received, they will be
presented to the Commission for consideration. We are requesting
authorization to proceed with the publication of a public notice in
the newspapers to solicit comments on the changes. The Public
Notice will be published in the Augusta Chronicle August 30,
2017 and the Metro Courier August 31, 2017. The deadline for
comments will be September 29, 2017 by 5:00pm. Any
comments received will be presented to Commission on Tuesday,
October 3, 2017.
Analysis:The additional funds will allow the department to fund additional
homeowner rehabilitations/reconstructions/new
constructions/other as annually the demand for this program far
exceeds the budgeted funds to assist. Also, not apart of this
agenda item, but to note, HCD has also set aside $63,656.46 to be
reprogrammed (when ready), through Administrator), for future
Augusta, GA projects/priorities yet to be named.
Financial Impact:Funding immediately available for Augusta, GA homeowners for
the following: $152,095.00 -- Homeowner Rehab/ Reconstruction/
New Construction/ Other
Alternatives:N/A
Recommendation:Accept the Housing and Community Department's (HCD)
recommendations for use of the additional funds and grant HCD
authorization to proceed with the publication of a Public Notice
soliciting citizen comments on the proposed changes to the 2011,
2013, 2014 and 2015 Action Plan. On Tuesday, October 3, 2017,
any comments received will be presented to Commission for
consideration.
Funds are Available
in the Following
Accounts:
Community Development Block Grant. Org key 221073211.
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
10/3/2017 2:00 PM
HCD_2017 Budget Increase
Department:Housing and Community Development Department
Department:Housing and Community Development Department
Caption:Motion to approve 2017 Budget Adjustment for the Housing and
Community Development Department. (Approved by
Administrative Services Committee September 26, 2017)
Background:Due to various home sales in our HOME Investment Partnership
Program and Neighborhood Stabilization Program, we have
receipted Program Income funds in the amount of $700,000 that
were unaccounted for in our initial budget for FY 2017. By federal
law, we must utilize these program income funds before we can
use our grant funds. This has caused an error in our accounting
software because the funds were not budgeted. As is customary, a
freeze has been placed on the accounts to prevent budget
overages. In order to lift the line item freeze, we are requesting the
approval to increase the budget as follows: Income Accounts
Expense Accounts HOME Grant $500,000 Acct. #: 221073212-
3313122 Construction Expense $500,000 Acct. #: 221073212-
5225110 NSP Grant $200,000 Acct. #: 221073217-3313130
Construction Expense $200,000 Acct. #: 221073217-5225110
Total Increase $700,000 Total Increase $700,000
Analysis:This increase in funds for each account would allow the
department to continue utilizing the funds on hand for current
construction projects that have been taken on to construct
additional affordable housing units.
Financial Impact:This request has a $0.00 net impact to the budget. Due to the
Program Income, there will be more funds for projects but will not
impact the budget.
Alternatives:There are no alternatives
Recommendation:
Approve the request to amend HCD’s current budget in order to
Cover Memo
expend funds in a timely fashion and remain federally compliant
with regulatory requirements.
Funds are Available
in the Following
Accounts:
The Income and Expense accounts for the HOME Investment
Partnership Program and the Neighborhood Stabilization Program
will have a net $0 impact.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/3/2017 2:00 PM
Memorandum of Understanding
Department:Clerk of Commission
Department:Clerk of Commission
Caption:Motion to approve the Memorandum of Understanding
(MOU) for Commercial and Retail Development between
Augusta, GA and the Development Authority of Richmond
County d/b/a Augusta Economic Development Authority as
approved by the Commercial and Retail Sub-Committee
on September 25, 2017. (Approved by Administrative Services
Committee September 26, 2017)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Suite 560, Historic Enterprise Mill, 1450 Greene Street, Augusta, GA 30901
7A6.821.132L wwtry.AuqustaEDA.orq
September 25,20L7
At the Board of Directors meeting held on September L4,2017 the Commercial and
Retail MOU was approved as modified. Butch Gallop made the motion, it was seconded
by Steven Kendrick and was unanimously approved.'//
,-.// / (-
\_-/
Laurie Davis
Assistant Secretary
Memorandum of Understanding
This Memorandum of Understanding (the Memorandum) is made on this
2017,by and between the Auzusta-Richmond County Commission. of 535 Telfair Street, Augusta,
Georgia 30901, (hereinafter "the Commission") and the Development Authority of Richmond
Count], d/b/a Augusta Economic Development Authority, of 1450 Greene Street, Suite 560,
Augusta, Georgia 30901 (hereinafter referred to as "the Development Authority'') (or together
referred to as the "Parties") for the purpose of achieving the various aims and objectives relating
to the Augusta Retail and Commercial Development Project (the "Project").
WHEREAS, the Commission and the Development Authority recognize the need that
additional effort be spent for recruitment of retail and commercial development within the
geographic area of Augusta, including traditionally underserved areas; and
WHEREAS, the Commission and the Development Authority desire to enter into this
Memorandum of Understanding in which the Parties will work together to create and manage the
Project;
NOW, THEREFORE, in consideration of the above premises, and for other good and
valuable consideration, the Parties agree as follows:
1. Purpose
The purpose of this Memorandum is to provide the framework for the understanding and
cooperation between the Commission and the Development Authority to create and manage this
Project.
2. The Project
The Project will consist of a joint effort of the Parties to promote and support retail and
commercial development in Augusta, to include historically underserved areas of the city.
3. Obligations of the Parties
The Parties acknowledge that a joint venture is created between thern bythis Memorandum
and both agree to work together to ensure united, visible and responsive leadership and to provide
adequate financial, administrative and managerial resources for the success of the Project.
4. Cooperation
The activities and services supplied by the Parties for the Project shall include, but are not
limited to:
a. Services to be rendered bv the Commission include:
ilrf*I^tno, - The monitoring and oversight of the activities and
strategies implernented under this Agreement shall be performed by an ad-hoc oversight committee
that includes three (3) members from the Commission or their designee and three (3) members of
Memorandum of Understandins .......................................................................................................... Page 2
the Development Authority's Board of Directors. This oversight and monitoring shall include
employee hiring, firing, compensation, strategic direction, and evaluation. This committee shall
serve as the Commission's ability to directly input the needs of the Augusta constituency.
Monitoring/oversight described herein is reserved for the Project only and is not intended to be
interpreted as applying to the Development Authority normal operations.
Visionine - The Commission's vision of "Promoting the advancement of
Augusta's economic base, including underserved areas by coordinating and implementing projects
that support retail, small commercial and office development" will be utilized. Special attention
should be made to retaining and expanding existing businesses and recruiting new businesses. This
vision is dynamic and can be changed or adjusted by the Commission to meet the needs of the
Project.
Advisorv Group Coordination - The Commission will appoint a technical
advisory group for the Project which will have regular meetings and report to the Committee. The
advisory goup will include the Augusta Planning and Development Director or his/her designee,
the Augusta Housing and Community Development Director or his/her designee, a representative
of the Alliance for Fort Gordon, and a representative of the Board of Realtors, in order to evaluate
target areas and potential priority sites for development.
b. Services to be rendered bv the Development Authoritv include:
lilJJr"*t"", - The Development Authority will provide day-
to-day management of the Project as well as the employee(s) hired to work the Project.
Marketins Services - The Development Authority will assist in the
marketing and promotion of the Project which will include website design and management, print
and other efforts to advance the Project;
Iluman Resources - The Development Authority will hire the employee(s)
to work the Project and will be responsible for the managernent of normal and customary HR
related items including payroll, vacation, sick leave, travel, etc.
5. Resources
The Parties will agree to fund the Project to fulfiII the stated goals to include:
a. The Commission agrees to provide all financial resources necessary for the
success of the Project; any funding will be based on the budgeting process with the City of Augusta
and can increase, decrease, or be discontinued with at least ninety (90) days' written notice to the
Development Authority. Funding and/or subsidies will include:
Personnel Fundins - The Commission will provide funding to the
Development Authority for personnel costs to hire ernployees to meet the goals of the Project,
including the full costs of hiring, maintaining and termination of personnel (FICA, insurance,
Memorandum of Understanding .......................................................................................................... page 3
employnent liability costs etc.). This funding may range from $60,000 to $150,000 depending
on the number of employees hired for the Project.
Economic Development Activitv Funding - The commission will offer
an allocation to the Development Authority as necessary for economic development activity to
meet the goals of the Project. This subsidy will range from $10,000 to $100,000 based on the
projected need and available funds. The Commission will provide or subsidize office space for the
Economic Development Authority to offlset costs related to the Project.
b. The Development Authority agrees to provide the following facility,
technical and intellectual resources in support of the Project:
Workplace Accommodations - Adequate, administrative support and
supplies to include the normal and customary that are enjoyed by current Development Authority
employees.
Authority owned or
Project.
Information/I)atabase Access - Support and use of any Development
accessed information or databases that can provide advancement of the
Advice and Counsel - Support for the Project through meaningful and
consistent comments on strategy and tactics.
Industrv Contacts - Support and introduction to all Development
Authority industry contacts that can provide advancement of the Project.
6. Communication Strategy and Confidentiality
Marketing efforts will be consistent with and will not breach any confidentiality protocols
of the industry. Otherwise, there will be a spirit of open and transparent communication between
the Parties. The marketing of the Project's vision, including all media and other public relations
will be consistent with the aims of the Project and only undertaken with the approval of the
Committee. The Project will coordinate communications with other organizations chosen by the
Committee to elicit support and further the goals of the Project.
7. Liability
Except as provided herein, no other liabilities will arise or be assumed between the Parties
in connection with this Memorandum or Project.
8. Dispute Resolution
In the event of a dispute between the Parties in the financial, administrative or management
of the Project, a special called meeting of the Committee will be convened to resolve such dispute.
Memorandum of Understandins .......................................................................................................... Page 4
9. Term
This Mernorandum shall remain in place from July _, 2017 until June l, 2022. Either
Party may terminate this Memorandum by providing 60 calendar days' written notice to the other
Party. The term of the Memorandum can be extended only by agreement of the Parties.
10. Notice
Any notice or communication required or permitted under this Memorandum is sufficient
if delivered in person or by certified mail, return receipt requested, to the address set forth in the
opening paragraph or to such other address as one party may have furnished to the other in writing.
11. Governing Law
This Memorandum shall be construed in accordance with the laws of the State of Georgia.
12. Assignment
Neither party may assign or transfer the responsibilities under this Memorandum without the
prior written consent of the non-assigning party.
13. Amendment
This Memorandum may be amended or supplemented in writing, if the writing is signed
by the parties obligated under this Memorandum.
14. Severability
If any provision of this Memorandum is found to be invalid or unenforceable for any
reason, the remaining provisions will continue to be valid and enforceable. If a court finds that any
provision of this Memorandum is invalid or unenforceable, but that by limiting such provision it
would become valid and enforceable, then such provision will be deemed to be written, construed,
and enforced as so limited.
15. Prior Memorandum Superseded
This Memorandum constitutes the entire agreement between the Parties relating to this
subject matter and supersedes all prior or simultaneous representations, discussions, negotiations,
and Memorandums, whether written or oral.
16. Understanding
It is mutually agreed upon and understood by and among the Partners of this Memorandum
that:
a. The Parties will work together in a coordinated fashion for the fulfillment
of the Project.
Memorandum of Understandine .......................................................................................................... Page 5
b. In no way does this Memorandum restrict the Parties from participating in
similar agreements with other public or private agencies, organizations, and individuals.
c. To the extent possible, both Parties will participate in the development of
the Project.
d. This Agreement does not become effective until such time funding is
approved by the Commission.
17. Signatories
This Memorandum is executed the day and year first above written on behalf of Augusta-
Richmond County Commission by its duly authorized officials Mayor Hardie Davis, Jr. and its
Clerk of Commission and on behalf of the Development Authority by Henry Ingram, Chairman.
Augusta, Georgia
By:
As its Mayor
ATTEST:
By:
As its Clerk of Commission (Seal)
Development Authority of Richmond County
Nbla Augusta Economic Development Authority
By:
As its Chairman
ATTEST:
By:
As its Assistant Secretary (SEAL)
Commission Meeting Agenda
10/3/2017 2:00 PM
Motion to Authorize Recodification of the Augusta, GA Code
Department:Law
Department:Law
Caption:Motion to authorize Recodification of the Augusta, GA Code,
Agreement for on-going Supplementation and Online Code
Publication. (Approved by Administrative Services Committee
September 26, 2017)
Background:The Code has been supplemented several times but a significant
supplement is needed at this time. Land Development Documents
have not been made part of the Code in the past. Updating the
Code is needed before online hosting of the Code can be made
available. This is a sole source Procurement.
Analysis:Having an easy to use, up to date Code that can be easily accessed
online, or even on a mobile device, will be a huge improvement to
Augusta’s commitment to use technology wisely. Due to the age
of the current code and the cost for the needed supplement, is
more economically feasible to do a recodification at this time.
Following the completion of recodification, online publication
with constant updating of the Code will greatly enhance the
experience of anyone using the Code. Users will be able to cut and
paste Code data to word processing programs and emails as well
as compare our Code to the codes of other jurisdictions.
Upgrading our Code to include updated interactive features will
help Augusta fulfill is growing reputation as the Cyber Center of
the South. Including Land Development Documents as part of the
Code is consistent with best practices and will improve continuity
with other portions of the Code as well as enhance productivity
and make it easier for the public to find up to date ordinances and
regulations for all matters in one place.
Financial Impact:Money for the recodification is available in the Law Department
Budget. The Information Technology department has sufficient
funding available to pay for annual hosting costs. The Cost for the
recodification has a base price of $55,000 and will take 12 to 15
months. Completion of historical comparative table and
Cover Memo
codification of ordinances is $8,460. Other cost will be incurred
based on the amount of additional services needed. (See attached
pricing proposal). On-going annual supplementation costs and on-
line hosting of the Code will be approximately $3,000 per year.
Alternatives:Adding a supplement to the existing Code rather than re-codifying
the Code could be done for about $40,000.
Recommendation:Approve recodification.
Funds are Available
in the Following
Accounts:
IT: Org Key 101015410 Law Department: Org Key 101015311
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
AUGUSTA-RICHMOND COUNTY, GEORGIA – HISTORICAL ORDBANK FOR
PREVIOUSLY ORDINANCES CODIFIED
Historical OrdBank for Ordinances Previously Codified. The “Code Comparative Table – Ordinances” in the current
Code lists legislation dating back to Ordinance 6149; however, the Code Comparative Table is incomplete and will be
corrected to include the ordinances that have been codified and are history noted within the Code as part of the
Recodification project. We have spot checked 156 ordinances, as noted below.
5927
5929
5933
5935
5936
5959
5961
5962
5971
5994
5997
5998
6023
6025
6033
6045
6068
6093
6094
6146
6149
6159
6166
6168
6174
6176
6182
6183
6189
6199
6223
6235
6236
6237
6239
6242
6243
6244
6250
6252
6254
6279
6292
6308
6319
6325
6341
6363
6364
6365
6370
6371
6372
6373
6374
6398
6407
6424
6430
6435
6436
6441
6448
6454
6455
6457
6460
6467
6474
6507
6508
6516
6517
6532
6540
6545
6549
6550
6557
6566
6572
6573
6574
6579
6580
6581
6591
6598
6607
6625
6639
6664
6669
6689
6704
6706
6707
6718
6726
6727
6754
6763
6764
6772
6774
6776
6777
6778
6798
6805
6850
6863
6864
6866
6875
6890
6922
6931
6939
6947
6957
6977
6991
6992
7031
7034
7035
7041
7042
7047
7053
7055
7056
7079
7082
7083
7097
7101
7105
7106
7107
7111
7112
7113
7114
7119
7120
7126
7127
7133
7137
7142
7147
7151
7152
7155
AUGUSTA-RICHMOND COUNTY, GEORGIA – ORDBANK FOR ORDINANCES
INCLUDED IN RECODIFICATION PROJECT
OrdBank for Ordinances Codified in Recodification Project. The following ordinances can be added to OrdBank as
part of the Recodification project:
6080
6147
6148
6278
6298
6930
7161
7165
7168
7169
7171
7192
7193
7197
7207
7208
7209
7210
7214
7215
7216
7218
7222
7226
7229
7232
7233
7234
7240
7245
7246
7255
7256
7257
7258
7259
7260
7261
7262
7263
7271
7272
7277
7278
7280
7281
7282
7283
7285
7286
7287
7290
7291
7296
7297
7299
7300
7305
7306
7307
7308
7309
7311
7314
7318
7327
7330
7338
7342
7357
7358
7359
7360
7372
7373
7386
7387
7400
7409
7416
7422
7423
7424
7425
7427
7433
7434
7439
7441
7447
7449
7451
7459
7460
7462
7463
7464
7467
7468
7469
7473
7479
7481
7484
7493
7518
7519
7524
7527
7528
7531
7537
7547
7554
7555
7556
7557
7558
7562
7566
7568
7572
7574
7576
7577
7578
Commission Meeting Agenda
10/3/2017 2:00 PM
Allocate funding ($39,303.85) to pay Tyler Technologies Invoice
Department:Motion to approve Tyler Technologies Inc. Invoice
Department:Motion to approve Tyler Technologies Inc. Invoice
Caption:Motion to approve a request from the Richmond County Sheriff's
Office funding in the amount of $39,303.85 to satisfy the
remaining balance owed to New World (Tyler
Technologies). (Approved by Public Safety Committee
September 26, 2017)
Background:Per the contract, there are 4 payments of $155,000 (for a total of
$620,000) and an additional $60,000 to cover 40 trips to Augusta
by New World personnel. This means that there was a total of
$680,000 allocated for the project. PO P214895 was created for
$680,000. According to the PO report, three of the milestones
have been paid, so there is one that is outstanding for $155,000,
for which they are currently demanding payment. The problem is
in the estimated travel. Back in 2012 when we signed the
agreement, New World estimated that there would be $60,000 of
travel and expenses. According to my calculations of the invoices
that are NOT part of the milestones. According to the Letter of
Understanding, item #4 we still owe the final milestone payment
of $155,000.00. This was an outstanding invoice due to issues
with the software and service; however, we have agreed that New
World (Tyler Technologies) should be paid the balance owed.
The balance left on the PO P214895 is $115,696.15. Therefore,
difference is the amount that we are requesting $39,303.85 to
satisfy to invoice {$155,000.00}.
Analysis:RCSO will use funding in the amount of $39,303.85 to pay the
difference in the balance owed to Tyler Technologies
Financial Impact:Funding for this project was provided from SPLOST Funds
Alternatives:none
Cover Memo
Recommendation:To use funding out the SPLOST Funds to pay the remaining
balance.
Funds are Available
in the Following
Accounts:
Funding is available GL:328031130.5424220 SPLOST Funds
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
10/3/2017 2:00 PM
Animal Services Grant
Department:Animal Services
Department:Animal Services
Caption:Motion to approve a grant from Maddie's Fund in the amount of
$5000.00 to support public education efforts to advance animal
lifesaving and reduce euthanasia. (Approved by Public Safety
Committee September 26, 2017)
Background:Maddie's Fund is offering $5000.00 in grant funding for shelters and
rescues to implement innovative programs for marketing and public
relations.
Analysis:The digital billboard located on Washington Road at the Kroger
Shopping Center entrance - one of the busiest corridors in Augusta -
will only be utilized to display animals ready for adoption - photos
will be displayed 18,000 times a month.
Financial Impact:No cost to the City of Augusta
Alternatives:Approve motion or deny motion
Recommendation:Approve request
Funds are Available
in the Following
Accounts:
In fund 220 if the award is recevied.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Bcforc a Dcperlmenl/rgeocy mry rpply tor thc grr[Uswsrd on bchrtfof Augustr Ricbmond County, they must firrl obtiin rpprovsl
signslurc from thc Admirirlrsior sod lhe FinsIce Director. Thc Administrsror will obhin informalioo on the grsrl progr8m rrdrcquircmenls from lhc fundiog agcncy a[d rcvicw thcsc for fessibility to dctermine if this grent/rward will bcnclit Augurta
Richmord Couoay. The Finrncc Dircclor will rcvicw lhc funditrg requiremerlt to determilc if the grtrt will lit within our budgel
slructurc and fitranciol gools.
Propossl Project No. Project Titlc
Graot for Digital Billboard slot 8t int€rsection of Washiogton Rd and Al€xander
Dr. AAS will have live feed and can post a le8st one adoptablc animal per day
on the billboard.
No Cash Matching Funding
EEO rcquired (YN); No
EEO Depa(menr Notified: No
Slarl Drae: 0l/Oll2olE
Submia Dalc: O8/2A2O\7
Tolrl Eudgctcd Amour,: 5,000.00
AUGUSTA, GEORGIA
New Grant ProposaUApplication
Erd Drle: l?3ll2llE
Deprrlmert 038
Tohl Funding Agency:
MECEIVED
ADMINISTRATOR'S OFFICE
AUG 2 2 20fi
AUGUSTA.RICHMONO
COUNTY
AnimalServices Crsh Mrach? N
5,6q9.66 Totrl Crrh Mrtch 0.00
Flow Thru lDr
Sporsor: CM003O Maddies'Fund
SponsorType: pyT Privsre Entity
Purposc: 23 Animal Senice
Conlacts
Typc lDI cutooz
Nsmc
Bcnnett, Sonia
Phone
(706)E2l- | 366
Approvals
Drlc
0ED2t20l? Dcpt. Slgrsrurc:
Grsnt Coordinator Signsture!
O,.r/../OlcQ'rvoe
FA
Bv
S BROADY
L) I haye reviewed the Grant application and cncloscd materials and:
o./ird th.. gonttr*ard to be feasible to rhe needs ofAugusta Richmond Counry
o D€ny the requesl
€aat7
Date
2.) ,lJave reviewed the Cranr application and enclosed malerials and:
/ Approve the Depanmenr Agenc) lo move forward with rhe application
the request
nislralor
fornr rrill {lso be lo pro\ ide (hc erterttal auditors ri ith irformation on all grants for rompliance andrequiremeols as required b! the State and Federrl Govcrtlmcnl.
Finance Direclor
Rcpoa: GM1000 PROPOSAL - GM 1000: Granrs Managemer l (lrrr.nl Tih.: l4:()5 l4
MAD D I E'S' I N N-g.VATION GRANTS
Moddie's Fundo is offering $5oo,ooo in gronl funding for shellers ond rescues lo implemenl
lifesoving progroms in lheir orgonizolions!
From August 21 - 28,2017, Moddie's Fund is occepting lnnovotion Gront opplicotions from U.S.
bosed 5olc3 or governrnenl onimol welfore orgonizolions focused on dogs ond/or cols.
Moddie's Fund is offering up lo $5,000lo implemenl o new progrom ot your orgonizolion thol
will odvonce lifesoving.
Before filling oul this opplicolion, pleose be sure lo review the complele qront requiremenls for
lhis progrom.
Pleose provide lhe following informolion:
i. Orgonizolion lnformolion
o. Nome of Orgonizotion:
Augusta Animal Services
b. lleod of Orgonizoiion:
i. Nome: Sharon Broady
ii. I ille: Direclor
iii. Phone: 706-790-6836
iv. Inroil: sbroady@augustaga.gov
c. Orgonizolion Acldress:
i Street: 4164 Mack Lane
ii. Cily, Slole, Zip: Augusta, Ga.30906
d. Orgonizolion Websiie:
www.augustaga.gov
e EIN Number: 58 -2204214
For queslions lf - lj, pleose refer lo our glont [qqgirepe,nls webpoge for more informotion.
f Pleqse provide lhe web link'lo where you are publicly shoring your onnuol onimol slolislics cn your
websile (on lhe some poge os your li{esoving percenloge - see rg below).
www.http ://dashboard.aug.auguslaga. gov
Maddie'sIund
6150 Sloneridge ldoll Rood, Suile 125 | Pleosonlon, CA 94588
925.31o.5450 | innovoiion@moddieslund.org I ModdiesFund.org tl
MADDIE,S. IN N 9 vaTIoN GRANTS
g Pleose provide ihe web link to where you ore publicly shoring your lifesoving percenloge, including
how il wos colculoled, on your websile (on lhe sqme poge os your onnuol onimol slotistics - see ll
obove).
see 1f above
h. My orgonizolion is on ociive porticipont in Sheller Animols Cor.rni.
@v".
INo, pleose exploin:
i. My orgonizolion is on oclive porticiponl in the Million Cot Chollenqe.
ElY.,
INo, pleose explo irr;
j My orgonizolion is currenl on oll gront reporling requiremenls for ony previous Moddie's Fund gronls.
(Pleose conlocl Moddie's Fund o, 925.310.5450 iI you hove queslions oboui this.)
Elv..
INo, pleose exploin:
!Not Applicoble (we've never received o groni from Moddie's Fund)
2. Orgonizolion Denrogrophics:
o. Which best describes your orgonizolion?
@ Municlpol onimol services
l--llnimot sheller/rescue with o governmenl controcl (i.e., onimol control or housing services)
!Snrlt.r. wilhoul o government conlroct (physicol focilily)
!Rescue withoul o governmenl conlroci (solely foster-bosed)
! C o llege/U n ive rs ity
!Non- Pro{it Spoy/Neuler Clinic
! llon-erolit Veterinory Clinic
l--l oln", (plec: se spe,cify):
6150 Sioncr,dgc N4oll Rood, Suiie i25 I pleqsonion, CA 9458S
925.3t0.5450 | innovorion@mqddiesfund.org I ModdiesFund.org P.2
MAD DI E'S' I N N-g-VATION GRANTS
b. Approximotely how mony dogs ond/or cols does your orgonizolion hondle onnuolly?
Dogs:
1,000 to 4,999
Cols:
1,000 lo 4,999
3. Applicotion Submitled by Conlocl lnfo:
n So-" os Heod of Orgonizotion (skip to #a)
[lDitt.r"nt Contoct
cryslal Eskola
Assislant Director
Nome:
Title:
Phone:
E rrroil:
706-726-6742
ceskola@aug ustaga.gov
4. Hove you, or onyone in i.otrr orgonizoiion, ollended or been occepted'lo o Moddie'sc Apprenticeship
Progronr?
!V.. Which one?
5.
Et"
flldorr't know
Did you, or someone in your orgonizolion, otlend the Best Friends Nolionol Conference in Allontic Cily,
NJ fluly'13 - 15, 20171?
[| v.'
fl *"
How ntuch funding ore you requesling lo implemenl lhis progrom?
$5000
Approximotely how mony odditionol lives will be soved os q restrll o{ this progronr? (Pleose enler o
number in the spoce below. lf you ore unsure of lhe exocl number, give us your best eslimole. lf you
need ossislonce in colculolirrg this nunrber, pleose conlocl the Moddie's Fund Grorrls Teom ol
92s.31O.545O.)
365: Our goal is al least one per day. bul wilh aclive feed cotrld be more as display can be changed remotely
7.
Ivladdie's
Fund
til5O Stonerrcjge Moll Rood, Suire. 125 I Pleasonlon, CA 94588
925.31O.5450 | innovolion@moddies{und.org I ModdiesFund.org P3
MADDIE,S'INN g vaTIoN GRANTS
8. Lifesoving progrom you're opprying ro implemenr (you must select one oJ rhe berow coregories oryour opplicotion will not be occepted):
lnnovative Marketing and PR
9. Wlrot ore you lrying lo ochieve ond in whot limefrome?
company has stated lhey would allow_us to contaract fo; a aloGGEme location at a greafly.. This slot would be displayed 18,ooo a month. The bittboard is tocated at an iirer.""iion it'"t "-o'n"'iiil"iiest in Augusla.
digital billboard feed would leature aqgplable pets. AAS will be given direct reed for the stot and can change lherre out mulliple times a day. The Maddie's Fund logo and Facebook icon would be a part of the temptate iir ttreand would be shown al all times. Displaying lha Faceboook icon wittalso in"r""si it e ,rf"ciriiri-.irii".tsocial media.
are seeking this granl in an effo( loincrease our adoplion rale and decrease our negalive outcome rate. Inded the Best Friends Nalional conference - your wish is Granled: How lo Find and-Manage oranr iunassion; Kelly cram€r was one of lhe presenters. I have been waiting ,or this opporlunity to ap[ly ioi ttri" lrant anohope thal we will be selected lo receive lhe granl. we believe thi-s is a trem'ehoous 6pporiLinity io tina'tromes toxve rne granr. we DetEve thts ls a lremendous opporlunity to find homes forpets. Al least 365 adoptabte pets will be featured on the biflboard - al least one each day ot tnl yeir.
10. How will you meosure or evoluole your success?
6l5O Stoneridge Moll Rooci, Suite t25 | pleosqnlon, CA 94506
925.310.5450 I innovolion@moddiesrund.org I ModdiesFund.org
E
will measure success by comparing adoplion tigur;afrom the previous year:
P4
lf your opplicotion is opproved, you ogree lo complete o survey 6 months ofler funding on howgronl funds were spenl ond lhe resuhs of implenrenling lhe selected lifesoving progrom.
Gronl recipienls will be osked lo honor Moddie, the little dog who inspired o movemenl, throughlheir sociol medio ond donor recognilion oboul this gront on their *"b.it", donor woll, onnuolreporl, newsletler or olher promolionol moleriols or morkeling communicolions, os oppropriole.
Pleose submit lhis compleled opplicolion form to innovotion@moddiesfund.org belweenAugusl 21 - 28,2017. lncomplete opplicorions will not be occepted.
Maddie's
Fund
tj150 Sloner idge i\,/r<rll Rood, Suilo 125 | pleosonlon, CA 94SBg
9?5.310.5450 I innovotion@moddiesfund.org I ModdiesFund.org P.5
MADDI E'S' I N N-EVATION GRANTS
Commission Meeting Agenda
10/3/2017 2:00 PM
Motion for Abandonment of Alley - East 11th Street, South Telfair, North of Walker Street - 1st Reading
Department:Law
Department:Law
Caption:Motion to determine that the Alley East of Eleventh Street, One
Block South of Telfair Street and One Block North of Walker
Street as shown on the attached plat has ceased to be used by the
public to the extent that no substantial public purpose is served by
it or that its removal from the county road system is otherwise in
the best public interest, pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party
(ies), as provided by law and an easement to be retained over the
entire abandoned portion for existing or future utilities as directed
by Augusta Engineering Department and Augusta Utilities
Department. (Approved by Engineering Services Committee
September 26, 2017)
Background:The abandonment request has been reviewed by all essential
county departments and administrators and approvals were
received to this abandonment request. The map of said Alley East
of Eleventh Street, One Block South of Telfair Street and One
Block North of Walker Street is attached.
Analysis:In addition to the information provided in the above Background
section, publication notices will be made for a public hearing to be
held, with results to be presented to the Commission. Notice to the
property owners located thereon will be made, pursuant to
O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that the Alley East of
Eleventh Street, One Block South of Telfair Street and One Block
North of Walker Street be abandoned.
Recommendation:
Approve determination and request for abandonment of the Alley
Cover Memo
East of Eleventh Street, One Block South of Telfair Street and
One Block North of Walker Street pursuant to O.C.G.A. §32-7-2,
with the abandoned property to be quit-claimed to the appropriate
party(ies) as allowed by law, and an easement(s) as directed by the
Augusta Engineering Department and the Augusta Utilities
Department to be retained over the entire abandoned portion for
existing or future utilities and drainage.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
AGENDA ITEM
Engineering Services Committee
September 26, 2017
Motion to determine that the Alley East of Eleventh Street, One Block South of Telfair Street and One
Block North of Walker Street as shown on the attached map has ceased to be used by the public to the
extent that no substantial public purpose is served by it or that its removal from the county road system
is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to
be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over
the entire abandoned portion for existing or future utilities as directed by Augusta Engineering
Department and Augusta Utilities Department.
Department: Law
Caption: Motion to determine that the Alley East of Eleventh Street, One Block South of
Telfair Street and One Block North of Walker Street as shown on the attached
plat has ceased to be used by the public to the extent that no substantial public
purpose is served by it or that its removal from the county road system is
otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party(ies), as provided
by law and an easement to be retained over the entire abandoned portion for
existing or future utilities as directed by Augusta Engineering Department and
Augusta Utilities Department.
Background: The abandonment request has been reviewed by all essential county
departments and administrators and approvals were received to this
abandonment request. The map of said Alley East of Eleventh Street, One
Block South of Telfair Street and One Block North of Walker Street is attached.
Analysis: In addition to the information provided in the above Background section,
publication notices will be made for a public hearing to be held, with results to
be presented to the Commission. Notice to the property owners located thereon
will be made, pursuant to O.C.G.A. §32-7-2(b)(1).
Financial Impact: Cost of publication and advertisement of public hearing.
Alternatives: Approve or deny request to determine that the Alley East of Eleventh Street,
One Block South of Telfair Street and One Block North of Walker Street be
abandoned.
Recommendation: Approve determination and request for abandonment of the Alley East of
Eleventh Street, One Block South of Telfair Street and One Block North of
Walker Street pursuant to O.C.G.A. §32-7-2, with the abandoned property to
be quit-claimed to the appropriate party(ies) as allowed by law, and an
easement(s) as directed by the Augusta Engineering Department and the
Augusta Utilities Department to be retained over the entire abandoned portion
for existing or future utilities and drainage.
Funds are available
In Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
10/3/2017 2:00 PM
Motion for Abandonment of Woodsedge Drive - 1st Reading
Department:Law
Department:Law
Caption:Motion to determine that Woodsedge Drive as shown on the
attached plat has ceased to be used by the public to the extent that
no substantial public purpose is served by it or that its removal
from the county road system is otherwise in the best public
interest, pursuant to O.C.G.A. §32-7-2, with the abandoned
property to be quit-claimed to the appropriate party(ies), as
provided by law and an easement to be retained over the entire
abandoned portion for existing or future utilities as directed by
Augusta Engineering Department and Augusta Utilities
Department. (Approved by Engineering Services Committee
September 26, 2017)
Background:The abandonment request has been reviewed by all essential
county departments and administrators and approvals were
received to this abandonment request. The plat of said
Woodsedge Drive is attached.
Analysis:In addition to the information provided in the above Background
section, publication notices will be made for a public hearing to be
held, with results to be presented to the Commission. Notice to the
property owners located thereon will be made, pursuant to
O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that Woodsedge Drive be
abandoned.
Recommendation:
Approve determination and request for abandonment of
Woodsedge Drive pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party
(ies) as allowed by law, and an easement(s) as directed by the
Cover Memo
Augusta Engineering Department and the Augusta Utilities
Department to be retained over the entire abandoned portion for
existing or future utilities and drainage.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
AGENDA ITEM
Engineering Services Committee
September 26, 2017
Motion to determine that Woodsedge Drive as shown on the attached map has ceased to be used by
the public to the extent that no substantial public purpose is served by it or that its removal from the
county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an
easement to be retained over the entire abandoned portion for existing or future utilities as directed by
Augusta Engineering Department and Augusta Utilities Department.
Department: Law
Caption: Motion to determine that Woodsedge Drive as shown on the attached map has
ceased to be used by the public to the extent that no substantial public purpose
is served by it or that its removal from the county road system is otherwise in
the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned
property to be quit-claimed to the appropriate party(ies), as provided by law and
an easement to be retained over the entire abandoned portion for existing or
future utilities as directed by Augusta Engineering Department and Augusta
Utilities Department.
Background: The abandonment request has been reviewed by all essential county
departments and administrators and approvals were received to this
abandonment request. The map of said Woodsedge Drive is attached.
Analysis: In addition to the information provided in the above Background section,
publication notices will be made for a public hearing to be held, with results to
be presented to the Commission. Notice to the property owners located thereon
will be made, pursuant to O.C.G.A. §32-7-2(b)(1).
Financial Impact: Cost of publication and advertisement of public hearing.
Alternatives: Approve or deny request to determine that Woodsedge Drive be abandoned.
Recommendation: Approve determination and request for abandonment of Woodsedge Drive
pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed
to the appropriate party(ies) as allowed by law, and an easement(s) as directed
by the Augusta Engineering Department and the Augusta Utilities Department
to be retained over the entire abandoned portion for existing or future utilities
and drainage.
Funds are available
In Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
10/3/2017 2:00 PM
Motion to Abandon the Alley Between Heard Avenue & Russell Street - 2nd Reading
Department:Law
Department:Law
Caption:Motion to determine that the Alley between Heard Avenue and
Russell Street, as shown on the attached plat has ceased to be used
by the public to the extent that no substantial public purpose is
served by it or that its removal from the county road system is
otherwise in the best public interest, and to receive as information
the results of the public hearing held regarding the issue of
abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned
property to be quit-claimed to the appropriate party(ies), as
provided by law and an easement to be retained over the entire
abandoned portion for existing or future utilities as directed by
Augusta Engineering Department and Augusta Utilities
Department and adopt the attached Resolution. (Approved by
Engineering Services Committee September 26, 2017)
Background:The abandonment request has been reviewed by all essential
county departments and administrators and approvals were
received to this abandonment request. Pursuant to O.C.G.A. §32-
7-2, a public hearing was held on September 6, 2017 for this
matter. The plat of said Alley between Heard Avenue and Russell
Street is attached.
Analysis:In addition to the information provided in the above Background
section, results of the public hearing will be presented to the
Commission. Notice to the property owners located thereon has
been provided, pursuant to O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that the Alley between
Heard Avenue and Russell Street be abandoned.
Recommendation:
Approve determination and request for abandonment of Alley
Cover Memo
between Heard Avenue and Russell Street pursuant to O.C.G.A.
§32-7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies) as allowed by law, and an easement(s) as
directed by the Augusta Engineering Department and the Augusta
Utilities Department to be retained over the entire abandoned
portion for existing or future utilities and drainage and adopt the
attached Resolution.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
AGENDA ITEM
Engineering Services Committee
September 26, 2017
Motion to determine that the Alley between Heard Avenue and Russell Street, as shown on the
attached plat has ceased to be used by the public to the extent that no substantial public purpose is
served by it or that its removal from the county road system is otherwise in the best public interest,
and to receive as information the results of the public hearing held regarding the issue of abandonment
pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate
party(ies), as provided by law and an easement to be retained over the entire abandoned portion for
existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities
Department and adopt the attached Resolution.
Department: Law
Caption: Motion to determine that the Alley between Heard Avenue and Russell Street,
as shown on the attached plat has ceased to be used by the public to the extent
that no substantial public purpose is served by it or that its removal from the
county road system is otherwise in the best public interest, and to receive as
information the results of the public hearing held regarding the issue of
abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be
quit-claimed to the appropriate party(ies), as provided by law and an easement
to be retained over the entire abandoned portion for existing or future utilities
as directed by Augusta Engineering Department and Augusta Utilities
Department and adopt the attached Resolution.
Background: The abandonment request has been reviewed by all essential county
departments and administrators and approvals were received to this
abandonment request. Pursuant to O.C.G.A. §32-7-2, a public hearing was held
on September 6, 2017 for this matter. The plat of said Alley between Heard
Avenue and Russell Street is attached.
Analysis: In addition to the information provided in the above Background section, results
of the public hearing will be presented to the Commission. Notice to the
property owners located thereon has been provided, pursuant to O.C.G.A. §32-
7-2(b)(1).
Financial Impact: Cost of publication and advertisement of public hearing.
Alternatives: Approve or deny request to determine that the Alley between Heard Avenue
and Russell Street be abandoned.
Recommendation: Approve determination and request for abandonment of Alley between Heard
Avenue and Russell Street pursuant to O.C.G.A. §32-7-2, with the abandoned
property to be quit-claimed to the appropriate party(ies) as allowed by law, and
an easement(s) as directed by the Augusta Engineering Department and the
Augusta Utilities Department to be retained over the entire abandoned portion
for existing or future utilities and drainage and adopt the attached Resolution.
Funds are available
In Following
Accounts:
REVIEWED AND APPROVED BY:
THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO
ABANDON THE ALLEY BETWEEN HEARD AVENUE AND RUSSELL STREET AS A
PART OF THE ROAD SYSTEM OF AUGUSTA;
THIS RESOLUTION, adopted by the Augusta-Richmond County Commission
(“Commission”);
WHEREAS, it has been proposed that the Commission make a determination that the
Alley between Heard Avenue and Russell Street as shown on the attached plat, has ceased to be
used by the public to the extent that no substantial public purpose is served by it or that its removal
from the county road system is otherwise in the best public interest and that the right-of-way should
be abandoned as part of the Richmond County Road System; and
WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to
reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to
abandon such roads; and
WHEREAS, a Public Hearing was held on September 6, 2017 at the Augusta-Richmond
County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and
WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the
newspaper in which Sheriff’s advertisements for Richmond County are published, on August 24,
2017 and August 31, 2017, and that the property owners located on the Alley between Heard
Avenue and Russell Street were given notice; and
WHEREAS, the results of the Public Hearing were reported to the Board of
Commissioners and considered thereby; and
WHEREAS, the Commission, at their meeting held, October 3, 2017, approved the
proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having
been met;
NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the
authority of same as follows:
1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the
abandonment and removal above-said of the Right-of-Way and such Right-of-Way no
longer serves a substantial public purpose or that its removal from the county road system
is otherwise in the best public interest and is hereby abandoned as part of the Richmond
County Road System;
2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law
to the adjoining property owner, subject to easements and restrictions deemed necessary
by the Augusta Engineering Department and the Augusta Utilities Department, and the
Mayor and Clerk of Commission are hereby authorized to execute the documents necessary
to effectuate such transfer as directed by the Augusta Law Department.
3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County
Commission, accompanied by the exhibits referred to herein;
4. This Resolution shall become effective immediately upon its adoption.
DULY ADOPTED by the Augusta, Georgia Commission this ______ day of
_____________________, 2017.
AUGUSTA, GEORGIA COMMISSION
By: ________________________________
Hardie Davis, Jr.
As its Mayor
Attest: ______________________________
Lena J. Bonner
As its Clerk
Commission Meeting Agenda
10/3/2017 2:00 PM
Motion to Authorize Condemnation to Acquire Title for Right-of-Way - 189 1/2 Dan Bowles Road
Department:Law
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right-of-way (Parcel 087-4-118-00-0) - 189 ½ Dan
Bowles Road. (Approved by Engineering Services Committee
September 26, 2017)
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn the subject property.
The required property consists of 7,696 sq. ft. in fee. The
appraised value is $17,000.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Clerk of Commission
Cover Memo
AGENDA ITEM __________
EDITION __________
CAPTION: Motion to authorize condemnation to acquire title of a portion of
property for right-of-way (Parcel 087-4-118-00-0)
189 ½ Dan Bowles Road
BACKGROUND: Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn the subject property. The
required property consists of 7,696 sq. ft. in fee.
The appraised value is $17,000.00.
ANALYSIS: Condemnation is necessary in order to acquire the required
property.
FINANCIAL IMPACT: The necessary costs will be covered under the project budget.
ALTERNATIVES: Deny condemnation.
RECOMMENDATION: Approve condemnation.
AGENDA DATE: September 26, 2017.
DEPARTMENT
DIRECTOR: FUNDS ARE AVAILABLE IN THE
FOLLOWING ACCOUNTS:
G/L: 328-041110-52.12122
J/L: 212828203-52.12122
ADMINISTRATOR: _________________________ FINANCE: _______________________________
DATE: September 14, 2017
TO: The Honorable Hardie Davis, Jr. Mayor
Members of the Augusta Commission
Members of the Public Services Committee
FROM: Randolph Frails, Esquire and Andrew MacKenzie, General Counsel
SUBJECT: Acquisition of 7,696 sq. ft. to City of Augusta, Georgia from
Roger Kimble, Jr.
189 Dan Bowles Road
Augusta Information Technology - GIS Division, Augusta, GA
September 14, 2017 0 50 10025 ft
0 10 205 m
1:564
Disclaimer: While every effort is made to keep information provided over the internet accurate and up-to-date, Augusta does not certify the authenticity or accuracy of such information. No warranties, express or implied, are provided for the records and/or mapping data herein, or for their use or interpretation by the User.
Commission Meeting Agenda
10/3/2017 2:00 PM
Security/Fire Alarm and Access System for Hicks Plant
Department:Utilities
Department:Utilities
Caption:Motion to approve proposal for standardization of AUD security,
fire alarm, access and surveillance systems from Tyco Integrated
Systems. (Approved by Engineering Services Committee
September 26, 2017)
Background:This work will standardize AUD security, fire alarm, access and
surveillance systems.
Analysis:The transition will relieve our in-house resources of the
responsibility of maintaining these system.
Financial Impact:Security/Fire Alarm and Access System costs $42,495.90 with
annual service charge of $6,658.00 per year for 5 years.
Alternatives:Continue with incompatible systems.
Recommendation:Approve the attached proposal from Tyco.
Funds are Available
in the Following
Accounts:
Funds are available from 506043540-5424510
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/3/2017 2:00 PM
TrafficJet Print System
Department:Engineering
Department:Engineering
Caption:Motion to approve authorization to proceed with the purchase of
the TrafficJet 1638 Print System at a total cost of $63,280.40 for
the Augusta Engineering Department Traffic Engineering
Division. (Approved by Engineering Services Committee
September 26, 2017)
Background:The Traffic Engineering Division is responsible for the installation
and maintenance of all MUTCD approved traffic control signage
along public streets within Augusta Richmond County. The
process currently used to create the traffic signs is time consuming
and the equipment is nearing the end of its serviceable life.
Analysis:Currently, the process used to create the traffic signs is labor
intensive and requires several steps to complete. If more
complicated signs are needed, such as signs with multiple colors,
the amount of time and labor needed to create a finished product
increases greatly. The TrafficJet Print System is the only device
specifically designed to print any MUTCD standard traffic sign in
any size on the heavy-duty reflective materials used. This system
will dramatically decrease the number of steps, labor, and the
amount of time it takes Traffic Engineering to make a finished
sign. This system will also give Traffic Engineering the ability to
create non-standard signs, such as street name signs with
community logos, that we currently do not possess. After the
initial setup costs, this new system will save the department
money in labor and materials.
Financial Impact:Funds have been set aside for the purchase of this equipment
using TIA Discretionary funds.
Alternatives:1) Allow department to purchase equipment. 2) Do not allow
equipment purchase and continue to use existing methods. Cover Memo
Recommendation:Allow staff to proceed with TrafficJet 1638 Print System purchase
to better serve the department and the residents of Augusta, GA.
Funds are Available
in the Following
Accounts:
TIA Discretionary
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/3/2017 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular meeting held
September 19, 2017, and Special Called meetings held September
21 and September 26, 2017.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda Commission Chamber - 9ll9l20l7
ATTENDANCE:
INVOCATION: Senior Pastor Janice oglesbee, Woodlawn United Methodist Church.
PLEDGE OF ALLEGIANCE TO T}IE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
2017 USTA National NJTL Essay Contest Winner
A. Congratulations! Jaylon Bokknight, MACH Academy for being selected iN one ltem
of ten winners of the National Junior Tennis and Learning (NJTL) National Action:
Essay Contest. (Requested by Commissioner Dennis Williams) None
IB ItemAporovalsheet.html
Motions
Motion;----.. Motion Textrype
Made
By
Presentation is made to Mr. Jaylon
Bokknight.
Employee of the Month
B. Congratulations! Mr. James Stokes, Meter Reader, Augusta Utilities Item
Department as September 2017 Employee of the Month. Action:
None
B ItemAporovalSheet.html
Motion Text
Presentation is made to Mr.
James Stokes.
Seconded MotionBy Result
Seconded Motion
By Result
Motions
Motion
Type
Made
By
Five ($ minute time limit per delegation
DELEGATIONS
C. Ms. Laurene Reese regarding improvement of cleanliness in the Olive Road area, Item
uncontrollable dogs and commerical zone areas. Action:
None
Presentation is made by Ms.
Laurene Reese.
D. Mr. Brian Green regarding the issue concerning the James Brown Arena. Item
Action:
None
lB Brian Green James Brown Arena 9.l9.l7.ndf
lB ItemAnnrovalsheet.html
Motions
Motion Motion TextType
Presentation is made by Mr.
Brian Green.
CONSENT AGENDA
lE Laurene Reese.odf
lB ltem C lnformation.pdf
lB ItemApprovalsheet.html
Motions
Motion Motion TextI ype
Made Seconded MotionBy By Result
Made Seconded MotionBy By Result
(Items l-14)
PLANNING
1. FINAL PLAT - HAYNES STATION SECTION 8- 5-872- A petition by Item
Cranston Engineering Group on behalf of Coel Development Company Inc., Action:
requesting final plat approval for Haynes Station Section 8. This residential Approved
subdivision is located on Copse Drive, adjacent to Haynes Station Subdivision
and contains 45 lots. Reviewing agency approval 9-l-2017 DISTRICT 3
lB ltemApprovalsheet htmt
Motions
2. FINAL PLAT CONDITIONAL APPROVAL - RMRWATCH Item
PARKWAY COMMERCIAL RETAIL CENTER - 5-861 - A request by Action:
Southern Partners, on behalf of Euchee Creek Development Co. Inc., requesting Approved
final plat approval with the following conditions set forth by the Augusta
Engineering Department; for Riverwatch Parkway Commercial Retail Center.
This commercial subdivision is located off Riverwatch Parkway and contains I I
lots. Reviewing agency conditional approval 9-5-2017. DISTRICT 7
Motion to
^ ?Dprove. Commissioner CommissionerApprove vtotion Passes l0- Wayne Guilfoyle Mary Davis
0.
rr"J:"' Motion Text Made Bv
lB ItemAnorovalsheet.html
Motions
Motion- ----- Motion Text Made ByI vDe
Motion to. aDDrove.Approve uotion Passes 10-
0.
Seconded By
Seconded By
Motion
Result
Passes
Motion
Result
Commissioner Commissioner
Wayne Guilfoyle Mary Davis Passes
3. Z-17-32 - A request for concurrence with the Augusta Planning Commission
to approve with the following conditions a petition by Michael Thurman
requesting a change of zoning from Zone R-lC (One-family Residential) to
Zone P-l (Professional) for the purpose of establishing paid surface parking
areix consisting of two tax parcels totally .27 acres and known as 1223 and
1227 Augusta Avenue, Tax Map 046-3-253-00-0 and 046-3-252-00-
0Divided into 2 petitions. Postponed to September meeting. DISTRICT 1
1. The lot be fenced to prevent the current use from continuing until such
time as all improvements can be executed; 2. The applicant move to start
development within the proscribed timeframe of six (6) months or the
property reverts to its previous zoning designation of residential use which
prevents the use of the property as it currently operates; 3. The applicant
provide a detailed engineered site plan that meet all development regulations
in place at the time of site review; 4. The site shall not be available for use
until such time as all requirements have been met; 5. A business license for
the operation of a paid parking lot shall be acquired.
Item
Action:
Rescheduled
E z-t7-32.ndf
B ItemAonrovalsheet.html
Motions
Motion-"'^-- Motion Textrype
Motion to approve
reschedulingthisitem CommissionerDefer for the October 3,2017 Waynemeeting. Guilfoyle
Motion Passes 10-0.
4. Z-17-33 - A request for concurence with the Augusta Planning Commission to Item
approve with the following conditions a petition by The Bible Chapel Inc. Action:
requesting a Special Exception to establish a church and church related Approved
activities per Section 26-1 (a) of the Comprehensive Zoning Ordinance for
Augusta-Richmond County affecting property containing .57 acres and is known
as 1730 Walker Street. Tax Map 035-4-100-00-0 DISTRICT I l. ADA
compliance for the site and building shall be met prior to the issuance of a
Certificate of Occupancy. 2. The parking area shall meet the requirements of
the Engineering Department. 3. Any exterior lighting shall face downward
and into the site. 4. A solid wood fence shall be erected along the side and
rear property lines where the property abuts residential uses. 5. Applicant
may have to apply for a variance of front yard setback. 6. All declarations
made in the letter of intent for scope of work shall be met. 7. The structure
must meet all applicable building and International Property Maintenance codes
and a Certificate of Occupancy must be obtained.
Made By seconded By H:til
Commissioner
Mrt t;ir Passes
B z-17-33.odf
lB ItemAonrovalsheet.html
Motions
[]11" Morion Text Made Byrype seconded By f.'rfil
Commissioner Commissioner
Wayne Guilfoyle Mary Davis Passes
Motion to
^ aDDrove.APProve uotion Passes lo-
0.
5. Z-17-34 - A request for concurence with the Augusta Planning Commission to Item
approve with the following conditions a petition by Glenn Hughes requesting a Action:
Special Exception to establish a convenience store (no gas station) per Section Approved
22-2 (b) of the Comprehensive Zoning Ordinance for Augusta-Richmond
County affecting property containing 1.23 acres and known as 3995 Old
Waynesboro Road. Tax Map 183-0010-02-0 DISTRICT 6 A site plan must be
presented for review by all applicable reviewing agencies.The Traffic Engineer
must review the site plan for traffic flow and safe ingress and egress.Signage
must be posted within view of the parking areathat states "this parking areamay
flood". 4. The Site Plan/Development Plan must comply with any other
ordinances and regulations applicable at the time of development.
E z-17-34.oilf
E ItemAnnrovalsheet.html
Motions
[]11"" Motion Text Made ByI ype seconded By Motion
Result
Commissioner Commissioner
Wayne Guilfoyle Mary Davis rasses
Motion to
^ aDDrove.APProve vtotion Passes lo-,0.
6. Z-17-3! A request for concurrence with the Augusta Planning Commission to Item
approve with the following conditions a petition by Diane Johnston, on behalf Action:
of Herbert Judon Jr. on behalf of Augusta Regional Airport, requesting a change Approved
of zoning from Zone A (Agriculture) to Zone HI (Heavy Industry) affecting
property containing approximately 49 acres that is known as 23A4 General
Perry Smith Pkrvy Tax Map 172-0-003-01-0 DISTRICT 1 1. Uniform
design elements are adopted so each future building is identifiable as part of the
airport campus.
B z-17-35.odf
lE ItemAnnrovalsheet.html
Motions
Motion;::--"" Motion Text Made By Seconded Byrype
Motion to
^ aDDrove.APProve vtotion Passes lo-
0.
Commissioner Commissioner
Wayne Guilfoyle Mary Davis
Motion
Result
Passes
PUBLIC SERVICES
7. Motion to approve New Ownership Application: A.N. 17-26: request by Item
Rahulkumar J. Patel for a retail package Beer & Wine License to be used in Action:
connection with Joytiusha LLC dba Lucky 7 located at 1857 C Gordon Approved
Highway. District 2. Super District 9 (Approved by Public Services
Committee September 12, 2017')
E Joytiusha LLC dba Lucky 7.pdf
IB ItemAnnrovalsheet.html
Motions
X:11"" Motion rext Made By seconded By f;iilrype
Motion to
^ auprove. Commissioner CommissionerApprove ill io, passes l0- wayne Guilfoyle Mary Davis Passes
0.
8. Motion to approve New Ownership Application: A.N. 17-27: request by Item
Colleen M. Hunter for an on premise consumption Liquor, Beer & Wine Action:
License to be used in connection with Cheddar's Scratch Kitchen located at Approved
3609 Walton Way Ext. There will be Sunday Sales. District 7. Super District
10. (Approved by Public Services Committee September 12r2017\
E Cheddar s Scratch Kitchen.pdf
B ltemAnnrovalSheet.html
Motions
Motion rr ,. m , rr r Motion- ""'"" Motion Text Made By Seconded ByI'ype - ---- -r Result
Motion to
Aoorove approve. Commissioner Commissioner
Motion Passes l0- Wayne Guilfoyle Mary Davis Passes
0.
9. Motion to approve changing the one Sunday during the year bars can remain Item
open to New Year's Eve per the Augusta Alcohol ordinance. (Approved by Action:
Public Services Committee September l2r20l7) Approved
lB ltemApprovalsheet.htm I
Motions
Motion f,f,_a_._- m___1 rr r h Motion;""'-" Motion Text Made By Seconded ByI vpe ---- - - r *------- -J Result
Motion to. aDDrove. Commissioner CommissionerApprove rrilrion passes l0- wayne Guilfoyle Mary Davis Passes
0.
10. Motion to approve acceptance of Daniel Field Airport's tentative allocation of Item
Federal funding for Fiscal Year 2018. (Approved by Public Services Action:
Committee September 1212017\ Approved
B Aueusta-Daniel TA Letter.ndf
B Aususta-Daniel Confirmation Temolate for Aususta Letterhead.docx
lE ltemAonrovalsheet.html
Motions
Motion Motion;:"":"" Motion Text . Made By Seconded By Resultlype
Motion to
A -^-^_-^_,^ approve. Commissioner CommissionerApprove vtotio.t Passes l0- Wayne Guilfoyle Mary Davis rasses
0.
ADMINISTRATIVE SERVICES
11. Motion to authorrze Submission of the 2017 Exhibit I Continuum of Care Item
Application to HUD and Grant the Mayor the Authority to Execute all Forms Action:
associated with the Application, which also include, New and Renewal Approved
Applications, Certifications, Agreements and Annual Progress Reports.
(Approved by Administrative Services Committee September 12,2017)
E ItemApprovalsheet.html
Motions
X:'1" Motion Text Made By seconded By Motion'I'YPe -.---- -" Result
Motion to
a _-^-^__^ approve. Commissioner CommissionerApprove Motion Passes l0- Wayne Guilfoyle Mary Davis Passes
0.
FINANCE
12. Motion to approve acap ofallGeneral Fund payments to non-profit ltem
organizations at S25K with the exception of the three agencies listed below. Action:
A cap of $25K for all General Fund requests and consider an accounting Disapproved
review process that is not detrimental to the smaller non-profits The
following non-profits would be considered exempt up to the amount
designated:
The ARC Museum of History $125K
The Lucy Craft Laney Museum $125K
The Arts Council Operations $ 143r420K
(Approved by Finance Committee September 12,2017)
B Comm. Sias Non Profits 9.l2.t7.pdf
lB ItemAonrovalsheet,html
Motions
Motion MotionTyp" Text Made By Motion
Result
^ Motion to CommissionerAPProve approve. Sammie Sias
Seconded By
Commissioner Ben
Hasan
No action is taken on this motion due to the passage of the substitute
motion.
Motions
Motion Motion Text'r'ype
Substitute motion to
deny this item.
Voting No:
Commissioner Wayne
Guilfoyle,
Commissioner
h. Ben Hasan,L)CNV' uommlssloner
Andrew Jefferson,
Commissioner
Sammie Sias,
Commissioner
Dennis Williams.
Motion Ties 5-5.
Made By
Commissioner
Marion
Williams
seconded By [:til
Commisioner m.
Sean Frantom r les
Mr. D. Williams, Mr. Sias, Mr. Jefferson, Mr. Guilfoyle and Mr. Hasan
vote No.
The Mayor votes Yes.
Motion carries 6-5.
ENGINEERING SERVICES
13. Motion to approve authorizing the staff to begin drafting a proposed Item
amendment to the Code to allow for flow controf regardinglstaUtisfring a Action:
requirement that all solid waste generated within Augusta-Richmond County Approved
jurisdictions be disposed of at the city's landfill. (Approved by Engineering
Services Committee September 12, 2017)
IE ltemApprovelsheet.html
Motions
[]j1" Motion Text Made By seconded By Motionl'ype --'--- -r Result
Motion to delete this
Delete item from the agenda. $".T#'il,1lrTr,. ir"ffi#ft"' passes
Motion Passes 10-0.
PETITIONS AND COMMUNICATIONS
14. Motion to approve the minutes of the regular and Special Called meetings of Item
the Augusta Commission held September 5 and September 12,2017. Action:
Approved
B Resular Commission Meetins Sentember 5 20l7.odf
lE Called-Commission Meetinpjseptember_l 2_201 7.pdf
E ItemAonrovalsheet.html
Motions
[]j1" Motion Text Made By seconded By Motion'I'ype - ---- -, -----'--- -r Result
Motion to
Approve ffif,lii"^ses 10- $",THEi1lil,,. i,",ffijJi;,.' passes
0.
*,( * *END CONSENT AGENDA,K,T **
AUGUSTA COMMISSION
9n9t2017
AUGUSTA COMMISSION
REGULAR AGENDA
9ll9t20t7
(Items 15-20)
PUBLIC SERVICES
15. Motion to approve New Ownership Application: A.N. 17-28: request by ltem
Marcus Bush for a retail package Liquor, Beer & Wine License to be used Action:
in connection with Bush's Package Store located at2fi2 Martin Luther King Disapproved
Blvd. District 2. Super District 9. (No recommendation from Public
Services Committee September 12, 2017\
[B Bush s Packrse Store.ndf
lB ItemAnprovalsheet html
Motions
Motion Motion Textlype
Motion to approve
postponing action on
this item for two
Defer weeks to allow the. uommlssloner Commissioner
l:i::1".:^'et and "v CJii"ir. Gradv Smith
IO COme tO a
resolution of the
matter.
No action is taken on this motion due to the passage of the substitute
motion.
Made By Seconded By
Seconded By
Motion
Result
Motion
Result
t6.
Motions
X:':" Motion Text Made Bylype
Substitute motion to
deny the application.
Denv Voting No: Commissioner- -"J Commissioner Sammie Sias
William Fennoy.
Motion Passes 9-1.
l3 objectors noted.
Petition submitted for denial.
Discuss the operations of the Daniel Field
Commissioner Marion Williams)
Commissioneriliil;;*' Passes
Airport. (Requested by Item
Action:
Approved
IB ltem.{norovalsheel.html
Motions
*j:' Motion Texr Made By seconded By Motion
I YPe '''--- -r Result
Motion to approve
receiving this item as
information. Mr. M.
a --^--^_-- Williams abstains. Commisioner CommissioneApprove #oting No' Sean Frantom Sammie siur't Passes
Commissioner
Ben Hasan.
Motion Passes 8-1 -1.
FINANCE
17. Motion to authorize Raymond James Associates to conduct underwriting Item
services for the Reynolds Street Depot Project on a non-binding basis with the Action:
option to terminate such services at any time. Approved
B Deoot Prooertv Ravmond James 9.l9.I7.odf
[E ItemApprovalsheet.html
Motions
Motion rf,^a:^_ ,t,___^ trr r h ^ Motioniil" Motion Text Made By Seconded By il..ri,"
Motion to approve. Mr.
Sias votes Present. Mr.
M. Williams out.
Approve iiffi,nil;;" fi,",ffi';:ffi:, ff#Tl:ffi;, Passes
Ben Hasan.
Motion Passes 7-1.
ENGINEERING SERVICES
18. Report from th_e Augusta Delegation relative to the September 14th meeting Itemwith officials from the Georgia Department of Transportation. (Requested Action:
by Commissioner Bill Fennoy) Rescheduled
{B ItemAoorovalsheet.html
Motions
Motion Motion Texr Made By Seconded By H:Xiirype
Motion to refer this
Defer commission meeting. commissioner Andrew passes
Mr. M. williams outl Grady Smith Jefferson
Motion Passes 9-0.
19. Discuss renaming the John C. Calhoun Expressway to Veterans Item
Expressway. (No recommendation from Engineering Services Action:
committee september 12,2017)) Rescheduled
IB ltemAoorovalsheet html
Motions
*j:"' Motion Text Made By seconded By H:iL'rype
Motion to refer this
item to the next CommissionerDefer Commission meeting. :::T:Y,Te' Andrew passes
Mr. M. Williams outl uraoy Jmlm Jefferson
Motion Passes 9-0.
ADDENDUM
20. Motion to approve going into a executive session to discuss real estate. Item
Action:
Approved
Motions
Motion Motion- ----- Motion Text Made By Seconded By iffi;ir ype
Motion to approve going
into an executive session
to discuss real estate. Mr.
A -^_-_. __ M. Williams not voting. Commissioner CommisionrApprove i}'or,n, *o, Mary Davis sean Franto?i Passes
Commissioner
Sammie Sias.
Motion Passes 8-1.
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
21. Motion to approve execution _b-y F. Mayor of the affidavit of rtemcompliance with Georgia's Open Mleting act. Action:
Approved
Motions
*i:"' Morion Text Made By seconded By MotionI ype ^'r.sv ,-J 'Jl;l-uuuEu .rry ReSUlt
Motion to approve. Mr.Approve M. Williami out. Commissioner Commissioner
Motion passes 9-0. William Fennoy Mary Davis Passes
Upcoming Meetings
www.augustasa.sov
CALLED MEETING COMMISSION CHAMBER
September 21,2017
Augusta Richmond County Commission convened at2:00 p.m., Thursday, September 21,
2017, the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. Jefferson, Guilfoyle, Sias, Frantom, M.Williams, Fennoy, D. Williams
and Hasan, members of Augusta Richmond County Commission.
ABSENT: Hons. Davis and Smith, members of Augusta Richmond County Commission.
Mr. Mayor: Good aftemoon, everybody. We're going to convene our meeting, a special
called meeting, pursuant to the public notice that was sent out. The Chair recognizes Madam
Clerk.
The Clerk: Yes, sir. The item is to approve the renewal of a contract between the
United States Department of Enerry and Augusta, Georgia, Augusta Regional Airport at
Bush Field to provide for aircraft services and materials handling for the DOE in support of
the SRS operation. (United States Department of Enerry was unable to continue operations
by September 30 without a signed contract)
Mr. Mayor: Okay, thank you. All right, Mr. Judon, you may not be needed but come on
up anyway. Yeah, come on up. All right, the Chair recognizes the commissioner from the lst.
Mr. Fennoy: A motion to approve.
Mr. Mayor: All right.
Mr. Sias: Second.
Mr. Mayor: Okay. The Chair recognizes anyone else for comment, questions? All right,
very good. We've got a motion and a proper second to approve. All those in favor will vote yea.
Those opposed vote nay.
Motion carries 8-0.
[MEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certifu that the above is a true and correct copyof the minutes of the Called Meeting of the Augusta fuchmond County Commission held on
September 21,2017.
Clerk of Commission
CALLED MEETING COMMISSION CHAMBER
September 26,2017
Augusta Richmond County Commission convened at I l:00 a.m., Tuesday, Septemb er 26,
2017, the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. Jefferson, Guilfoyle, Sias, Frantom, M. Williams, Davis, Fennoy, D.
Williams, Hasan and Smith, mernbers of Augusta Richmond County Commission.
Mr. Mayor: Good afternoon, everybody. The Chair recognizes Attorney MacKenzie.
1. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. MacKenzie: I would entertain a motion to go into an executive session to discuss
pending and potential litigation, real estate and personnel.
Mr. Hasan: So move.
Mr. Frantom: Second.
Mr. Mayor: We've got a motion and a second. Voting.
Ms. Davis, Mr. Jefferson, Mr. M. Williams and Mr. Smith out.
Motion carries 6-0.
[LEGAL MEETING]
2. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit.
Mr. Hasan: So move.
Mr. Sias: Second.
Mr. Mayor: Voting.
Mr. Fennoy out.
Mr. M. Williams votes Present.
Motion carries 8-0.
Mr. Mayor: The chair recognizes the commissioner from the 3.d, Mayor pro Tem.
Ms. Davis: I'd like to make a motion to hire Lori Videtto as Environmental ServicesDirector at an annual salary of $1081000 with a $500 per month car allowance effective
October 7,2017.
Mr. Sias: Second.
Mr. Mayor: We've got a motion and a second. Voting.
Mr. Fennoy out.
Mr. M. Williams votes Present.
Motion carries 8-0.
Mr. Mayor: The Chair recognizes Attomey MacKenzie for a motion.
Mr. MacKenzie: I would entertain a motion to approve the authorization of hiring
Sr. Property Appraiser III, Dennis Lee, at a salary of $481993.36 with a start date to be
established by the department.
Mr. Sias: So move.
Mr. Smith: Second.
Mr. Mayor: A motion and a second. Voting.
Mr. M. Williams votes Present.
Motion carries 9-0.
Mr. Mayor: The Chair recognizes Attorney MacKenzie for a motion.
Mr. MacKenzie: I would entertain a motion to revoke a previously approved
settlement for the Workers Comp case Theron Wilson in the amount of $601000.
Mr. D. Williams: So move.
Mr. Sias: Second.
Mr. Mayor: A motion and a second. Voting.
Mr. M. Williams votes Present.
Motion carries 9-0.
Mr. Mayor: The Chair recognizes Attorney MacKenzie for a motion.
Mr. MacKenzie: I would entertain a motion to approve a lease of approximately ten
acres of property at the Landfill to Augusta Waste to Energy LLC and authorize the Mayor
to execute an agreement regarding same.
Mr. Mayor: We have a motion.
Mr. Hasan: So move.
The Clerk: Who was that? I didn't hear the motion.
Mr. Mayor: We've got a motion and a second. Motion from the l't and second from the
commissioner from the 7ft. The Chair recognizes the commissioner from the 4fi.
Mr. Sias: Thank you, sir. I would like to request that the maker of the motion, I didn't
hear it from Attorney MacKenzie, with all the changes that were discussed to ensure that those
changes are in there.
Mr. Mayor: Attorney MacKenzie.
Mr. MacKerzie: Just to clariff this does include the changes that were discussed in legal
and approved.
Mr. Mayor: okay. All right. we've got a motion and a second. voting.
Mr. D. Williams abstains.
Mr. M. Williams votes Present.
Motion carries 8-1.
Mr. Mayor: All right, the Chair recognizes Attomey MacKenzie for a motion.
Mr. MacKenzie: That's all I have. Thank you.
Mr. Mayor: All right, thank you. Madam Clerk, I think our work's done for now.
[MEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certiff that the above is a true and correct copyof the minutes of the Called Meeting of the Augusta Richmond County Commission held on
Septanber 26,2017.
Clerk of Commission
Commission Meeting Agenda
10/3/2017 2:00 PM
Pension Committee
Department:
Department:
Caption:Motion to approve Resolution adopting amendments made by the
Board of Trustees of the Georgia Municipal Employees Benefit
System (GMEBS) to the GMEBS Master Defined Benefit
Retirement Plan Document in the year 2017; 1)Amended
Adoption Agreement; 2)Amended General Addendum; 3)
Amended Service Purchase Addendum. (Approved by the
Pension Committee September 19, 2017)
Background:See attached cover letter explaining necessary changes to the
Adoption Agreement, General Addendum, and Service Purchase
Addendum;
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
September 13, 2017
TRANSMITTED VIA EMAIL AND U.S. MAIL
(jsmitherman@augustaga.gov)
Ms. Jody Smitherman
Senior Staff Attorney
Augusta, Georgia
535 Telfair Street, Suite 400
Augusta, Georgia 30901
Re: Augusta, Georgia Georgia Municipal Employees Benefit System
(GMEBS) Defined Benefit Retirement Plan; Amendments to Incorporate
Settlement Agreement, Allow Use of Pre-Retirement Beneficiary Forms
Submitted under a Prior Administrator’s Plan, and Update Provisions
Relating to Death and Disability Benefits
Dear Ms. Smitherman:
Enclosed please find a draft amended Adoption Agreement, a draft amended
General Addendum, and a draft amended Service Credit Purchase Addendum for
Augusta, Georgia’s Georgia Municipal Employees Benefit System (“GMEBS”)
Defined Benefit Retirement Plan I (“Plan”). The amendment to the Plan
incorporates the applicable terms of the “Settlement Agreement with General
Release, Waiver and Covenant Not to Sue” entered into between Augusta,
Georgia and Ms. Linda Goodman (see General Addendum subsection 15(tt)). It
also provides an additional five (5) years of credited service to Chief Appraiser
Alveno Ross, pursuant to his July 26, 2010, employment Agreement with the
Richmond County Board of Assessors (see General Addendum, subsection
15(ss)(ii)). Mr. Ross will not be deemed to have accrued any additional earnings
under the Plan in connection with the five (5) years of additional credited service.
The amendment also notes that Mr. Ross was immediately vested in his normal
retirement benefits under the Plan (see Adoption Agreement, p. 31).
The amendment also confirms that forms submitted to Augusta, Georgia,
Richmond County, Georgia, or a prior administrator of a retirement plan sponsored
by Augusta, Georgia or Richmond County, Georgia, prior to January 1, 2008,
designating a participant’s pre-retirement beneficiary for retirement plan purposes
are “applicable forms” under the Augusta, Georgia GMEBS Plan I for the purpose
of determining the participant’s primary and secondary pre-retirement beneficiaries,
as long as these designations have not been and are not superseded by a
subsequent beneficiary designation on an applicable form (see General
Addendum, Section 15(uu)).
Additionally, the amendment makes participation in the Plan mandatory for all
classes of eligible employees, including, but not limited to, elected officials, staff
attorneys, administrators and department directors. Effective October 1, 2017, all
eligible employees initially employed or initially taking office as an elected or
appointed member of the Governing Authority on or after such date will
automatically participate in the GMEB DB Plan upon employment and will not have
the option of participating in the defined contribution plan instead (see General
Addendum, subsections 15(b) and 15(gg)).
Ms. Jody Smitherman
September 13, 2017
Page 2
We have taken the opportunity to update the Plan with respect to the criteria used to determine disability
benefits for consistency with the Master Plan and federal law. Specifically, we have revised subsection
15(z) and subparagraph 15(aa)((iii)(B) of the General Addendum to delete exclusions for disabilities
incurred in military service, and to otherwise conform the definition of “Disability” in the General
Addendum to that in Section 2.23 of the Master Plan.
We have also updated provisions concerning payment of terminated vested death benefits to participants
in classes 2, 4 and 6, and payment of in-service death benefits to Class 6 participants for consistency
with the Master Plan and current GMEBS plan administration. Specifically, we have revised Section 18(B)
of the Adoption Agreement to clarify that the Auto A terminated vested death benefit is applicable to
Class 2, Class 4 and Class 6 Participants who terminate employment on or after October 1, 2016. This
amendment makes Augusta’s Plan consistent Section 8.08 of the Master Plan.
We have also revised paragraph 15(a)(iv) of the General Addendum to provide that the death benefits
that are currently applicable to Class 6 participants who terminate employment due to a job-related death
will be applicable to all Class 6 participants who die while in-service on or after October 1, 2017. Under
the current Plan, it is possible that a Class participant could die while employed, with no death benefit
payable other than a return of contributions. This amendment ensures that a death benefit will be payable
on behalf of any vested Class 6 participant who dies while employed.
Additionally, we have added a subsection to the General Addendum affirming that GMEBS is entitled to
rely on information provided by Augusta and by prior plan administrators to administer the Plan, and will
not be liable for relying on such information. If Augusta informs GMEBS in writing that certain information
relating to an individual participant is incorrect, provides GMEBS with corrected information, and
authorizes GMEBS to use the corrected information, GMEBS is entitled to rely on the updated
information. Augusta is responsible for correcting any errors (e.g., overpayments or underpayments)
resulting from incorrect information, as well as any damages or attorneys’ fees resulting from litigation
relating to erroneous information (see General Addendum, paragraph 15(ff)(i)). Further, in the absence of
information usually used by GMEBS to calculate benefits under the Plan, GMEBS may rely on benefit
estimates and other information provided by the prior administrator to calculate benefits under the Plan
(see General Addendum, paragraph 15(ff)(ii)). These provisions enhance and are consistent with
Sections 20.12 and 20.13 of the Master Plan as well as subsection 15(rr) of the General Addendum and
are applicable with respect to all participants.
Finally, we have revised the Service Credit Purchase Addendum to clarify that the rate of interest on a
refund of contributions made to purchase service credit will be the same as the rate of interest applied to
a refund of mandatory employee contributions (see Service Credit Purchase Addendum, Section 12).
Please note, we were unable to determine the ordinance number for the October 1, 2015 restated
Adoption Agreement, General Addendum and Service Credit Purchase Addendum. We have left a blank
space on p. 1 of the Adoption Agreement where Augusta can insert this information.
The amended Adoption Agreement, General Addendum and Service Credit Purchase Addendum will
become effective on January 1, 2017. Please note that per O.C.G.A. § 47-5-40, the Adoption
Agreement has been drafted in the form of an ordinance.
If the draft Adoption Agreement, General Addendum and Service Credit Purchase Addendum are
acceptable as drafted, please have the designated representatives sign and date the Adoption
Agreement, General Addendum and Service Credit Purchase Addendum where indicated (p. 39, p. 43
and p. 7, respectively) and return all executed originals to:
Ms. Jody Smitherman
September 13, 2017
Page 3
Ms. Gina Shirley
GMA Legal Assistant
c/o Georgia Municipal Association
P.O. Box 105377
Atlanta, GA 30348
We will then countersign all of the documents and will return the executed originals to you for your files.
Upon adoption, the executed Adoption Agreement, General Addendum and Service Credit Purchase
Addendum will replace the previous documents, which became effective October 1, 2015. Please mark
the previous documents, “superseded by January 1, 2017, Adoption Agreement, General Addendum
and Service Credit Purchase Addendum.”
Please let us know if you have any questions about, or revisions to, the draft documents.
Sincerely,
Gwin C. Hall
Senior Associate General Counsel
Encl.
C: Mr. Michael Loeser, Human Resources Director, Augusta, Georgia (w/ encl.)
Ms. Marinetty Bienvenu, Director, Employee Benefit Services (w/o encl.)
Mr. Randy Logan, Director, Retirement Field Services and Defined Contribution Program (w/o encl.)
Ms. Caroline Dorsey, Assistant General Counsel (w/o encl.)
AugustaGMEBS Plan I (Amended Effective January 1, 2017)
GEORGIA MUNICIPAL EMPLOYEES
BENEFIT SYSTEM
DEFINED BENEFIT RETIREMENT PLAN
AN ORDINANCE
and
ADOPTION AGREEMENT
for
Augusta, Georgia
Form Volume Submitter Adoption Agreement
Amended and Restated as of January 1, 2007
(With Amendments Effective Through January 1, 2017)
– i –
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
TABLE OF CONTENTS
PAGE
I. AN ORDINANCE .......................................................................................................................1
II. GMEBS DEFINED BENEFIT RETIREMENT PLAN ADOPTION AGREEMENT ..............2
1. ADMINISTRATOR ................................................................................................2
2. ADOPTING EMPLOYER.......................................................................................2
3. GOVERNING AUTHORITY .................................................................................2
4. PLAN REPRESENTATIVE ....................................................................................2
5. PENSION COMMITTEE ........................................................................................3
6. TYPE OF ADOPTION ............................................................................................3
7. EFFECTIVE DATE .................................................................................................4
8. PLAN YEAR ...........................................................................................................5
9. CLASSES OF ELIGIBLE EMPLOYEES ...............................................................5
A. Eligible Regular Employees ......................................................................65
B. Elected or Appointed Members of the Governing Authority ....................65
10. ELIGIBILITY CONDITIONS ...............................................................................76
A. Hours Per Week (Regular Employees) ......................................................76
B. Months Per Year (Regular Employees) .......................................................7
11. WAITING PERIOD...............................................................................................87
12. ESTABLISHING PARTICIPATION IN THE PLAN ............................................8
13. CREDITED SERVICE ............................................................................................8
A. Credited Past Service with Adopting Employer ..........................................8
B. Prior Military Service ..................................................................................9
C. Prior Governmental Service ...................................................................1211
D. Leave Conversion for Unused Paid Time Off (e.g., Sick,
Vacation, or Personal Leave) .................................................................1312
14. RETIREMENT ELIGIBILITY ..........................................................................1514
A. Early Retirement Qualifications ............................................................1514
B. Normal Retirement Qualifications .............................................................15
C. Alternative Normal Retirement Qualifications ..........................................17
D. Disability Benefit Qualifications ...............................................................20
15. RETIREMENT BENEFIT COMPUTATION ...................................................2221
A. Maximum Total Credited Service ..........................................................2221
B. Monthly Normal Retirement Benefit Amount .......................................2221
C. Monthly Early Retirement Benefit Amount ..........................................2524
D. Monthly Late Retirement Benefit Amount (check one): .......................2625
E. Monthly Disability Benefit Amount ..........................................................26
F. Minimum/Maximum Benefit For Elected Officials ..............................2726
16. SUSPENSION OF BENEFITSFOLLOWING BONA FIDE
SEPARATION OF SERVICE; COLA ..................................................................27
A. Re-Employment as Eligible Employee After Normal,
Alternative Normal, or Early Retirement and Following
– ii –
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Bona Fide Separation of Service (see Master Plan
Section 6.06(c) Regarding Re-Employment as an Ineligible
Employee and Master Plan Section 6.06(e) and (f)
Regarding Re-Employment After Disability Retirement) .........................27
B. Cost Of Living Adjustment ....................................................................2928
17. TERMINATION OF EMPLOYMENT BEFORE RETIREMENT;
VESTING ..............................................................................................................30
A. Eligible Regular Employees ......................................................................30
B. Elected or Appointed Members of the Governing Authority ....................31
18. PRE-RETIREMENT DEATH BENEFITS .......................................................3231
A. In-Service Death Benefit........................................................................3231
B. Terminated Vested Death Benefit ..............................................................32
19. EMPLOYEE CONTRIBUTIONS .........................................................................34
20. MODIFICATION OF THE TERMS OF THE ADOPTION
AGREEMENT .......................................................................................................35
21. TERMINATION OF THE ADOPTION AGREEMENT ..................................3635
22. EMPLOYER ADOPTION AND AUTHORIZATION FOR
AMENDMENTS ...............................................................................................3635
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
I. AN ORDINANCE
An Ordinance to amend and restate the Retirement Plan for the Employees of Augusta,
Georgia in accordance with and subject to the terms and conditions set forth in the attached
Adoption Agreement, any Addendum to the Adoption Agreement, the Georgia Municipal
Employees Benefit System (GMEBS) Master Plan Document, and the GMEBS Trust
Agreement. When accepted by the authorized officers of the Augusta, Georgia Commission
Council and GMEBS, the foregoing shall constitute a Contract between Augusta and GMEBS,
all as authorized and provided by O.C.G.A. § 47-5-1 et seq.
BE IT ORDAINED by the Augusta, Georgia Commission Council, and it is hereby
ordained by the authority thereof:
Section 1. The March 1, 1987 GMEBS Defined Benefit Retirement Plan for Certain
Employees of Augusta, Georgia (Ordinance No. 5399; as amended by Ga. L 1988, p. 5415;
Ordinance No. 5561, effective April 2, 1990; and Ordinance No. 5865) and the January 1, 1977
Defined Benefit Retirement Plan and Trust for certain Employees of Augusta (Ordinance No.
6655; as amended by Ordinance No. 6983 adopted June 19, 2007) (hereinafter referred to as
“1977 Defined Benefit Retirement Plan” or “1977 DB Plan” or “1977 Plan”) were previously
amended and restated as set forth in and subject to the terms and conditions stated in the
GMEBS Adoption Agreement and the Addendum to the Adoption Agreement which became
effective January 1, 2008 (Ordinance No. 7017). The January 1, 2008 GMEBS Adoption
Agreement and Addendum to the Adoption Agreement were amended and restated in the
GMEBS Adoption Agreement and the Addendum to the Adoption Agreement which became
effective June 16, 2009 (Ordinance No. 7136). Ordinance No. 7136 was amended by Ordinance
No. 7251 concerning implementation of the March 30, 2011 Augusta Reorganization Plan and
the 2011 RIF Policy. Ordinance No. 7136, as amended by Ordinance No. 7251, was superseded
by Ordinance No. 7296, in which the GMEBS Adoption Agreement, General Addendum and
Service Credit Purchase Addendum were amended and restated, effective November 1, 2011.
Ordinance No. 7296 was superseded by Ordinance No. 7329, in which the GMEBS Adoption
Agreement, General Addendum and Service Credit Purchase Addendum were amended and
restated, effective March 6, 2012. Ordinance No. 7329 was superseded by Ordinance No. 7482,
in which the GMEBS Adoption Agreement, General Addendum and Service Credit Purchase
Addendum were amended and restated, effective March 17, 2015. Ordinance No. 7482 was
superseded by Ordinance No. _________, in which the GMEBS Adoption Agreement, General
Addendum and Service Credit Purchase Addendum were amended and restated, effective
October 1, 2015. The Retirement Plan for the Employees of Augusta, Georgia, including all
amendments referred to above, is hereby amended and restated again, as set forth in and subject
to the terms and conditions stated in the following Adoption Agreement, any Addendum to the
Adoption Agreement, the Georgia Municipal Employees Benefit System (GMEBS) Master Plan
Document, and the GMEBS Trust Agreement.
Ordinance continued on page 39
- 2 –
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
II. GMEBS DEFINED BENEFIT RETIREMENT PLAN
ADOPTION AGREEMENT
1. ADMINISTRATOR
Georgia Municipal Employees Benefit System
201 Pryor Street, SW
Atlanta, Georgia 30303
Telephone: 404-688-0472
Facsimile: 404-577-6663
2. ADOPTING EMPLOYER
Name: Augusta, Georgia
3. GOVERNING AUTHORITY
Name: Augusta, Georgia Commission Council
Address: 535 Telfair Street, Augusta, Georgia 30901
Phone: (706) 821-1820
Facsimile: (706) 821-1838
4. PLAN REPRESENTATIVE
[To represent Governing Authority in all communications with GMEBS and Employees]
(See Section 2.49 of Master Plan)
Name: Augusta, Georgia Administrator
Address: 535 Telfair Street, Augusta, Georgia 30901
Phone: (706) 821-2400
Facsimile: (706) 821-2891
- 3 –
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
5. PENSION COMMITTEE
[Please designate members by position. If not, members of Pension Committee shall be
determined in accordance with Article XIV of Master Plan]
The "Pension Committee" when referred to in this Plan shall be the members of the
Pension and Audit Committee of the Augusta, Georgia Commission Council as currently
constituted to include the following office-holders: Mayor, Mayor Pro Tem, Administrator,
Finance Director, and the Finance Committee Chair.
Pension Committee Secretary: Clerk of Commission, Augusta, Georgia or, effective on or
after January 1, 2015, his or her designee (the Clerk shall provide written confirmation to
GMEBS in the event the Clerk appoints or changes a designee or revokes such
designation).
Address: 535 Telfair Street, Augusta, GA 30901
Phone: (706) 821-1820
Facsimile: (706) 821-1838
6. TYPE OF ADOPTION
This Adoption Agreement is for the following purpose (check one):
This is a new defined benefit plan adopted by the Adopting Employer for its Employees.
This plan does not replace or restate an existing defined benefit plan.
This is an amendment and restatement of the Adopting Employer's preexisting
non-GMEBS defined benefit plan.
This is an amendment and restatement of the Adoption Agreement previously adopted by
the Employer, as follows (check one or more as applicable):
To update the Plan to comply with PPA, HEART, WRERA, and other applicable
federal laws and guidance.
To make the following amendments to the Adoption Agreement (must specify
below revisions made in this Adoption Agreement): This is an amendment
to: 1) implement the provisions of the “Settlement Agreement with General
Release, Waiver and Covenant Not to Sue” entered into between Augusta,
Georgia and Ms. Linda Goodman (see General Addendum subsection 15(tt)),
2) provide Chief Appraiser Alveno Ross with an additional five (5) years of
Total Credited Service under the Plan for the purposes of satisfying
minimum requirements for benefit eligibility under the Plan and computing
any benefits payable under the Plan, pursuant to his July 26, 2010,
employment agreement with the Richmond County Board of Assessors (see
General Addendum subsection 15(ss)(ii)), 3) provide that Chief Appraiser
Alveno Ross was immediately vested in his Normal Retirement Benefits (see
Adoption Agreement, p. 31); 4) make participation in the Plan mandatory
- 4 –
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
for all classes of eligible employees on or after October 1, 2017 (see General
Addendum subsections 15(b) and 15(gg)), 5) confirm that forms submitted to
Augusta, Georgia, Richmond County, Georgia, or a prior administrator of a
retirement plan sponsored by Augusta, Georgia or Richmond County,
Georgia, prior to January 1, 2008, designating a Participant’s pre-
retirement beneficiary for retirement plan purposes will constitute
Applicable Forms under this Plan for the purpose of determining the
Participant’s Primary and Secondary Pre-Retirement Beneficiaries,
provided that such designations have not been and are not thereafter
superseded by a subsequent Applicable Form designating the Participant’s
Primary and Secondary Pre-Retirement Beneficiary under this Plan (see
General Addendum, Section 15(uu)), 6) conform certain Disability provisions
applicable to all Participants, and terminated vested death benefits
applicable to Class 2, Class 4 and Class 6 Participants, to recent Master Plan
amendments (see General Addendum subsection 15(z) and subparagraph
15(aa)(iii)(B), and Adoption Agreement, pp. 33-34, respectively), 7) provide
for payment of in-service death benefits on behalf of Vested Class 6
Participants who die in-service on or after October 1, 2017, but not while
actively performing his or her job (see General Addendum paragraph
15(aa)(iv)), 8) consistent with Sections 20.12 and 20.13 of the Master Plan,
and subsection 15(rr) of the General Addendum, affirm that GMEBS is
entitled to rely on information provided to it by the Employer and by the
administrators of prior plans and will not be liable for reliance on said
information (see General Addendum paragraph 15(ff)(i)), 9) provide that
GMEBS may use information (e.g., benefit estimates) provided by prior plan
adminsitrators to determine disability, death or Retirement benefits in the
absence of information sufficient to independently calculate said benefits (see
General Addendum paragraph 15(ff)(ii)), and 10) clarify that the rate of
interest on a refund of Contributions made to purchase service credit will be
the same as the rate of interest applied to a refund of mandatory Employee
Contributions (see Service Credit Purchase Addendum, Section 12).
7. EFFECTIVE DATE
NOTE: This Adoption Agreement and any Addendum, with the accompanying Master Plan
Document, is designed to comply with Internal Revenue Code Section 401(a), as applicable to a
governmental qualified defined benefit plan, and is part of the GMEBS Defined Benefit
Retirement Plan. Plan provisions designed to comply with certain provisions of the Pension
Protection Act of 2006 ("PPA"); the Heroes Earnings Assistance and Relief Tax Act of 2008
("HEART"); and the Worker, Retiree, and Employer Recovery Act of 2008 ("WRERA"); and
Plan provisions designed to comply with certain provisions of additional changes in federal law
and guidance from the Internal Revenue Service under Internal Revenue Service Notice 2012-76
(the 2012 Cumulative List) are effective as of the applicable effective dates set forth in the
Adoption Agreement and Master Plan Document. By adopting this Adoption Agreement, with
its accompanying Master Plan Document, the Adopting Employer is adopting a plan document
intended to comply with Internal Revenue Code Section 401(a), as updated by PPA, HEART,
WRERA, and the 2012 Cumulative List with the applicable effective dates.
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
(1) Complete this item (1) only if this is a new defined benefit plan which does not replace
or restate an existing defined benefit plan.
The effective date of this Plan is .
(insert effective date of this Adoption Agreement not earlier than January 1, 2013).
(2) Complete this item (2) only if this Plan is being adopted to replace a non-GMEBS
defined benefit plan.
Except as otherwise specifically provided in the Master Document or in this Adoption
Agreement, the effective date of this restatement shall be (insert effective date of
this Adoption Agreement not earlier than January 1, 2013). This Plan is intended to
replace and serve as an amendment and restatement of the Employer’s preexisting plan,
which became effective on (insert original effective date of preexisting plan).
(3) Complete this item (3) only if this is an amendment and complete restatement of the
Adopting Employer's existing GMEBS defined benefit plan.
Except as otherwise specifically provided in the Master Document or in this Adoption
Agreement, the effective date of this restatement shall be January 1, 2017 (insert effective
date of this Adoption Agreement not earlier than January 1, 2013).
This Plan is adopted as an amendment and restatement of the Employer's preexisting
GMEBS Adoption Agreement, which became effective on October 1, 2015 (insert
effective date of most recent Adoption Agreement preceding this Adoption
Agreement).
The Employer's first Adoption Agreement became effective August 1, 2003 (insert
effective date of Employer's first GMEBS Adoption Agreement). The Employer's
GMEBS Plan was originally effective March 1, 1987 (insert effective date of Employer's
original GMEBS Plan). (If the Employer's Plan was originally a non-GMEBS Plan, then
the Employer's non-GMEBS Plan was originally effective (if applicable, insert
effective date of Employer's original non-GMEBS Plan).)
8. PLAN YEAR
Plan Year means (check one):
Calendar Year
Employer Fiscal Year commencing .
Other (must specify month and day commencing): .
9. CLASSES OF ELIGIBLE EMPLOYEES
Only Employees of the Adopting Employer who meet the Master Plan's definition of
"Employee" may be covered under the Adoption Agreement. Eligible Employees shall not
include non-governmental employees, independent contractors, leased employees, nonresident
aliens, or any other ineligible individuals, and this Section 9 must not be completed in a manner
that violates the "exclusive benefit rule" of Internal Revenue Code Section 401(a)(2).
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
A. Eligible Regular Employees
Regular Employees include Employees, other than elected or appointed members of the
Governing Authority or Municipal Legal Officers, who are regularly employed in the services of
the Adopting Employer. Subject to the other conditions of the Master Plan and the Adoption
Agreement, the following Regular Employees are eligible to participate in the Plan (check one):
ALL - All Regular Employees, provided they satisfy the minimum hour and other
requirements specified under "Eligibility Conditions" below.
ALL REGULAR EMPLOYEES EXCEPT for the following employees (must specify;
specific positions are permissible; specific individuals may not be named):
Any Employee who is not included in a Participant Class as defined in subsection
15(a) of the General Addendum; any Employee who participates in any other City of
Augusta or Richmond County retirement plan; any person who is not a "Regular
Employee" as defined in the Augusta, Georgia Personnel Policy and Procedures; and
any Employee classified as a temporary or seasonal employee. See also subsection
15(hh) of the General Addendum regarding treatment of employees of the Augusta-
Richmond County Tax Commissioner's office.
B. Elected or Appointed Members of the Governing Authority
An Adopting Employer may elect to permit participation in the Plan by elected or appointed
members of the Governing Authority and/or Municipal Legal Officers, provided they otherwise
meet the Master Plan's definition of "Employee" and provided they satisfy any other
requirements specified by the Adopting Employer. Municipal Legal Officers to be covered must
be specifically identified by position. Subject to the above conditions, the Employer hereby
elects the following treatment for elected and appointed officials:
(1) Elected or Appointed Members of the Governing Authority (check one):
ARE NOT eligible to participate in the Plan.
ARE eligible to participate in the Plan.
Please specify any limitations on eligibility to participate here (e.g., service on or after certain
date, or special waiting period provision): With respect to elected or appointed members of
the Governing Authority who held office as of October 1, 2007, they will participate in this
Plan only if they elected (affirmatively or by default) to participate in this Plan in
accordance with and subject to the election provisions of Sections 7.11-7.15 of the
Addendum to the Adoption Agreement that became effective January 1, 2008 (Ordinance
No. 7017). Elected or appointed members of the Governing Authority who initially take
office after October 1, 2007 will participate in this Plan, provided they affirmatively elect
(or elect by default) to participate in this Plan, in accordance with and subject to the 30-day
time limit and other election requirements specified in subsections 15(b) and 15(gg) of the
General Addendum to this Adoption Agreement (see General Addendum subsection 15
(gg) concerning the effect of later termination and return to Service). If a former elected or
appointed member of the Governing Authority who was not in office as of October 1, 2007
returns to Service as an elected or appointed member of the Governing Authority after said
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
date, he will participate in this Plan, provided he affirmatively elects (or elects by default)
to participate in this Plan, in accordance with and subject to the 30-day time limit and
other election requirements specified in subsections 15(b) and 15(gg) of the General
Addendum to this Adoption Agreement.
(2) Municipal Legal Officers (check one):
ARE NOT eligible to participate in the Plan.
ARE eligible to participate in the Plan. The term "Municipal Legal Officer" shall include
only the following positions (must specify):
.
Please specify any limitations on eligibility to participate here (e.g., service on or after certain
date): See General Addendum subsections 15(b) and 15(gg) concerning participation by
Augusta Law Department General Counsel and Law Department staff attorneys who meet
applicable eligibility and election requirements.
10. ELIGIBILITY CONDITIONS
A. Hours Per Week (Regular Employees)
The Adopting Employer may specify a minimum number of work hours per week which
are required to be scheduled by Regular Employees in order for them to become and remain
"Eligible Regular Employees" under the Plan. It is the responsibility of the Adopting
Employer to determine whether these requirements are and continue to be satisfied. The
Employer hereby elects the following minimum hour requirement for Regular Employees:
No minimum
20 hours/week (regularly scheduled)
30 hours/week (regularly scheduled)
Other: _________________ (must not exceed 40 hours/week regularly scheduled)
Exceptions: If a different minimum hour requirement applies to a particular class or classes of
Regular Employees, please specify below the classes to whom the different requirement applies
and indicate the minimum hour requirement applicable to them.
Class(es) of Regular Employees to whom exception applies (must specify):
.
Minimum hour requirement applicable to excepted Regular Employees:
No minimum
20 hours/week (regularly scheduled)
30 hours/week (regularly scheduled)
Other: _________________ (must not exceed 40 hours/week regularly scheduled)
B. Months Per Year (Regular Employees)
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
The Adopting Employer may specify a minimum number of work months per year which
are required to be scheduled by Regular Employees in order for them to become and remain
"Eligible Employees" under the Plan. It is the responsibility of the Adopting Employer to
determine whether these requirements are and continue to be satisfied. The Employer
hereby elects the following minimum requirement for Regular Employees:
No minimum
At least 5 months per year (regularly scheduled)
Exceptions: If different months per year requirements apply to a particular class or classes of
Regular Employees, the Employer must specify below the classes to whom the different
requirements apply and indicate below the requirements applicable to them.
Regular Employees to whom exception applies (must specify): .
The months to year requirement for excepted class(es) are:
No minimum
At least _______ months per year (regularly scheduled)
11. WAITING PERIOD
Except as otherwise provided in Section 4.02(b) of the Master Plan, Eligible Regular Employees
shall not have a waiting period before participating in the Plan. Likewise, elected or appointed
members of the Governing Authority and Municipal Legal Officers, if eligible to participate in
the Plan, shall not have a waiting period before participating in the Plan. (See Section 3 of the
General Addendum.)
12. ESTABLISHING PARTICIPATION IN THE PLAN
Participation in the Plan is considered mandatory for all Eligible Employees who satisfy
the eligibility conditions specified in the Adoption Agreement, except as provided in
Section 4.03(e) of the Master Plan. However, the Employer may specify below that participation
is optional for certain classes of Eligible Employees, including Regular Employees, elected or
appointed members of the Governing Authority, Municipal Legal Officers, City Managers,
and/or Department Heads. If participation is optional for an Eligible Employee, then in order to
become a Participant, he must make a written election to participate within 120 days after
employment, election or appointment to office, or if later, the date he first becomes eligible to
participate in the Plan. The election is irrevocable, and the failure to make the election within
the 120 day time limit shall be deemed an irrevocable election not to participate in the Plan.
Classes for whom participation is optional (check one):
None (Participation is mandatory for all Eligible Employees except as provided in
Section 4.03(e) of the Master Plan).
Participation is optional for the following Eligible Employees (must specify; all
individuals or classes specified must be Eligible Employees): Prior to October 1,
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
2017, participation in the Plan was optional for certain classes of Eligible
Employees. Effective on or after October 1, 2017, participation in the Plan
became mandatory for all Eligible Employees who had not previously elected
not to participate in the Plan pursuant to subsections 15(b) and 15(gg) of the
General Addendum in effect prior to such date. See subsections 15(b) and 15(gg)
of the General Addendum regarding optional participation, 30-day election
period, and other election requirements in effect prior to October 1, 2017.
13. CREDITED SERVICE
In addition to Current Credited Service the Adopting Employer may include as Credited
Service the following types of service:
A. Credited Past Service with Adopting Employer
Credited Past Service means the number of years and complete months of Service with the
Adopting Employer prior to the date an Eligible Employee becomes a Participant which are
treated as credited service under the Plan.
(1) Eligible Employees Employed on Original Effective Date of GMEBS Plan.
With respect to Eligible Employees who are employed by the Adopting Employer on the original
Effective Date of the Employer's GMEBS Plan, Service with the Adopting Employer prior to the
date the Eligible Employee becomes a Participant (including any Service prior to the Effective
Date of the Plan) shall be treated as follows (check one):
(See subsection 15(x) of the General Addendum concerning treatment of Service for
Classes 1-4 prior to original effective date of GMEBS Plan (March 1, 1987) for those
who are Participants in the GMEBS Plan immediately prior to January 1, 2008 ; see
the General Addendum concerning treatment of Service prior to January 1, 2008
for other Participants.)
All Service prior to the date the Eligible Employee becomes a Participant shall be
credited (as Credited Past Service).
All Service prior to the date the Eligible Employee becomes a Participant shall be
credited (as Credited Past Service), except for Service rendered prior to
____________________________ (insert date).
All Service prior to the date the Eligible Employee becomes a Participant shall be
credited (as Credited Past Service), except as follows (must specify other
limitation):
.
No Service prior to the date the Eligible Employee becomes a Participant shall be
credited (as Credited Past Service).
(2) Previously Employed, Returning to Service after Original Effective Date. If
an Eligible Employee is not employed on the original Effective Date of the Employer's GMEBS
Plan, but he returns to Service with the Adopting Employer sometime after the Effective Date,
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
his Service prior to the date he becomes a Participant (including any Service prior the Effective
Date) shall be treated as follows (check one):
(See subsection 15(x) of the General Addendum concerning treatment of Service
prior to original effective date of GMEBS Plan (March 1, 1987) for those who are
Participants in GMEBS Plan immediately prior to January 1, 2008; see the General
Addendum concerning treatment of Service prior to January 1, 2008 for other
Participants.)
All Service prior to the date the Eligible Employee becomes a Participant shall be
credited (as Credited Past Service), subject to any limitations imposed above with
respect to Eligible Employees employed on the Effective Date.
All Service prior to the date the Eligible Employee becomes a Participant shall be
credited (as Credited Past Service), provided that after his return to employment,
the Eligible Employee performs Service equal to the period of the break in
Service or one (1) year, whichever is less. Any limitations imposed above with
respect to Eligible Employees employed on the Effective Date shall also apply.
No Service prior to the date the Eligible Employee becomes a Participant shall be
credited (as Credited Past Service).
Other limitation(s) on Recognition of Credited Past Service (must specify):
.
(3) Eligible Employees Initially Employed After Effective Date. If an Eligible
Employee's initial employment date is after the original Effective Date of the Employer's
GMEBS Plan, his Credited Past Service shall include only the number of years and complete
months of Service from his initial employment date to the date he becomes a Participant in the
Plan.
(4) Newly Eligible Classes of Employees. If a previously ineligible class of
Employees becomes eligible to participate in the Plan, the Employer must specify in an
addendum to this Adoption Agreement whether and to what extent said Employees' prior service
with the Employer shall be treated as Credited Past Service under the Plan.
B. Prior Military Service
Note: This Section does not concern military service required to be credited under
USERRA – See Section 3.02 of the Master Plan for rules on the crediting of USERRA
Military Service.
(1) Credit for Prior Military Service.
The Adopting Employer may elect to treat military service rendered prior to a Participant's initial
employment date or reemployment date as Credited Service under the Plan. Unless otherwise
specified by the Employer under "Other Conditions" below, the term "Military Service" shall be
as defined in the Master Plan. Except as otherwise required by federal or state law or under
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
"Other Conditions" below, Military Service shall not include service which is credited under any
other local, state, or federal retirement or pension plan.
Military Service credited under this Section shall not include any service which is otherwise
required to be credited under the Plan by federal or state law. Prior Military Service shall be
treated as follows (check one):
Prior Military Service is not creditable under the Plan (if checked, skip to
Section 13.C. – Prior Governmental Service).
Prior Military Service shall be counted as Credited Service for the following
purposes (check one or more as applicable):
Computing amount of benefits payable.
Meeting minimum service requirements for vesting.
Meeting minimum service requirements for benefit eligibility.
(2) Maximum Credit for Prior Military Service.
Credit for Prior Military Service shall be limited to a maximum of _____ years (insert number).
(3) Rate of Accrual for Prior Military Service.
Credit for Prior Military Service shall accrue at the following rate (check one):
One month of military service credit for every _______ month(s) (insert
number) of Credited Service with the Adopting Employer.
One year of military service credit for every _____ year(s) (insert number) of
Credited Service with the Adopting Employer.
All military service shall be creditable (subject to any caps imposed above) after
the Participant has completed _______ years (insert number) of Credited Service
with the Employer.
Other requirement (must specify):
.
(4) Payment for Prior Military Service Credit(check one):
Participants shall not be required to pay for military service credit.
Participants shall be required to pay for military service credit as follows:
The Participant must pay ____% of the actuarial cost of the service credit
(as defined below).
The Participant must pay an amount equal to (must specify):
.
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Other Conditions for Award of Prior Military Service Credit (must specify):
.
(5) Limitations on Service Credit Purchases. Unless otherwise specified in an
Addendum to the Adoption Agreement, for purposes of this Section and Section 13.C.
concerning prior governmental service credit, the term "actuarial cost of service credit" is
defined as set forth in the Service Credit Purchase Addendum. In the case of a service credit
purchase, the Participant shall be required to comply with any rules and regulations established
by the GMEBS Board of Trustees concerning said purchases.
C. Prior Governmental Service
Note: Prior service with other GMEBS employers shall be credited as provided under the
Master Plan.
(1) Credit for Prior Governmental Service.
The Adopting Employer may elect to treat governmental service rendered prior to a Participant's
initial employment date or reemployment date as creditable service under the Plan. Subject to
any limitations imposed by law, the term "prior governmental service" shall be as defined by the
Adopting Employer below. The Employer elects to treat prior governmental service as follows
(check one):
Prior governmental service is not creditable under the Plan (if checked, skip to
Section 13.D. – Unused Sick/Vacation Leave).
Prior governmental service shall be counted as Credited Service for the following
purposes under the Plan (check one or more as applicable):
Computing amount of benefits payable.
Meeting minimum service requirements for vesting.
Meeting minimum service requirements for benefit eligibility.
(2) Definition of Prior Governmental Service.
Prior governmental service shall be defined as follows: (must specify):
.
Unless otherwise specified above, prior governmental service shall include only full-time service
(minimum hour requirement same as that applicable to Eligible Regular Employees).
(3) Maximum Credit for Prior Governmental Service.
Credit for prior governmental service shall be limited to a maximum of ________ years (insert
number).
(4) Rate of Accrual for Prior Governmental Service Credit.
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Credit for prior governmental service shall accrue at the following rate (check one):
One month of prior governmental service credit for every _____ month(s) (insert
number) of Credited Service with the Adopting Employer.
One year of prior governmental service credit for every _____ year(s) (insert
number) of Credited Service with the Adopting Employer.
All prior governmental service shall be creditable (subject to any caps imposed
above) after the Participant has completed _____ years (insert number) of
Credited Service with the Adopting Employer.
Other requirement (must specify): .
(5) Payment for Prior Governmental Service Credit.
Participants shall not be required to pay for governmental service credit.
Participants shall be required to pay for governmental service credit as follows:
The Participant must pay ____% of the actuarial cost of the service credit.
The Participant must pay an amount equal to (must specify):
.
Other Conditions for Award of Prior Governmental Service Credit (must specify):
.
D. Leave Conversion for Unused Paid Time Off (e.g., Sick, Vacation, or Personal
Leave)
(1) Credit for Unused Paid Time Off.
Subject to the limitations in Section 3.01 of the Master Plan, an Adopting Employer may elect to
treat accumulated days of unused paid time off for a terminated Participant, for which the
Participant is not paid, as Credited Service. The only type of leave permitted to be credited
under this provision is leave from a paid time off plan which qualifies as a bona fide sick and
vacation leave plan (which may include sick, vacation or personal leave) and which the
Participant may take as paid leave without regard to whether the leave is due to illness or
incapacity. The Credited Service resulting from the conversion of unused paid time off must not
be the only Credited Service applied toward the accrual of a normal retirement benefit under the
Plan. The Pension Committee shall be responsible to certify to GMEBS the total amount of
unused paid time off that is creditable hereunder.
Important Note: Leave cannot be converted to Credited Service in lieu of receiving a cash
payment. If the Employer elects treating unused paid time off as Credited Service, the
conversion to Credited Service will be automatic, and the Participant cannot request a cash
payment for the unused paid time off.
The Employer elects the following treatment of unused paid time off:
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Unused paid time off shall not be treated as Credited Service (if checked, skip to
Section 14 – Retirement Eligibility).
The following types of unused paid time off for which the Participant is not paid
shall be treated as Credited Service under the Plan (check one or more as
applicable):
Unused sick leave
Unused vacation leave
Unused personal leave
Other paid time off (must specify, subject to limitations in Section 3.01 of
Master Plan): .
(2) Minimum Service Requirement.
In order to receive credit for unused paid time off, a Participant must meet the following
requirement at termination (check one):
The Participant must be 100% vested in a normal retirement benefit.
The Participant must have at least _______ years (insert number) of Total
Credited Service (not including leave otherwise creditable under this Section).
Other (must specify, subject to limitations in Section 3.01 of Master Plan):
The Participant must be eligible for Early, Normal or Disability Retirement
benefits.
(3) Use of Unused Paid Time Off Credit. Unused paid time off for which the
Participant is not paid shall count as Credited Service for the following purposes under the Plan
(check one or more as applicable):
Computing amount of benefits payable.
Meeting minimum service requirements for vesting.
Meeting minimum service requirements for benefit eligibility.
(4) Maximum Credit for Unused Paid Time Off.
Credit for unused paid time off for which the Participant is not paid shall be limited to a
maximum of 6 months (insert number).
(5) Computation of Unused Paid Time Off.
Unless otherwise specified by the Adopting Employer under "Other Conditions" below, each
twenty (20) days of creditable unused paid time off shall constitute one (1) complete month of
Credited Service under the Plan. Partial months shall not be credited.
(6) Other Conditions (please specify, subject to limitations in Section 3.01 of
Master Plan): In order to be eligible to receive credit for unused sick leave hereunder, a
Participant must Terminate employment with the Employer on or after April 1, 2011, and
Retire directly from active employment with the Employer such that his/her effective
Retirement date is the first day of the month coinciding with or following his/her
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Termination date. Each twenty (20) days of unused sick leave shall be counted as one (1)
complete month of Credited Service under the Plan, with any remainders of 10 or more
days credited as one (1) complete month. For Eligible Regular Employees who regularly
work 24-hour shifts, nine (9) 24-hour sick days will be credited as one (1) complete month
of Credited Service, with any remainders of five (5) or more 24-hour sick days credited as
one (1) complete month .
14. RETIREMENT ELIGIBILITY
A. Early Retirement Qualifications
Early retirement qualifications are (check one or more as applicable):
Attainment of age 50 (insert number)
Completion of 5 years (insert number) of Total Credited Service with Augusta,
Georgia.
Exceptions: If different early retirement eligibility requirements apply to a particular class or
classes of Eligible Employees, the Employer must specify below the classes to whom the
different requirements apply and indicate below the requirements applicable to them.
(1) Eligible Employees to whom exception applies (must specify): Class 2 and Class 4
Early retirement qualifications for excepted class(es) are (check one or more as applicable):
Attainment of age 55 (insert number)
Completion of 10 years (insert number) of Total Credited Service with Augusta,
Georgia.
(2) Eligible Employees to whom exception applies (must specify): Class 6
Early retirement qualifications for excepted class(es) are (check one or more as applicable):
Attainment of age 50 (insert number)
Completion of 15 years (insert number) of Total Credited Service with Augusta,
Georgia.
B. Normal Retirement Qualifications
Note: Please complete this Section and also list "Alternative" Normal Retirement
Qualifications, if any, in Section 14.C.
(1) Regular Employees
Normal retirement qualifications for Regular Employees are (check one or more as applicable):
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Attainment of age 65 (insert number)
Completion of _________ years (insert number) of Total Credited Service
In-Service Distribution to Eligible Employees permitted (i.e., a qualifying
Participant may commence receiving retirement benefits while in service without
first incurring a Bona Fide Separation from Service), if Participant meets
minimum age and service requirements specified immediately above and is at
least age 62 (unless a lower safe-harbor age is permitted under applicable federal
law), subject to applicable Plan provisions concerning recalculation and offset
applied at re-retirement to account for the value of benefits received prior to re-
retirement. This rule shall apply to (check one): all Participants only the
following class(es) of Participants (must specify):
_________________________________________________________________.
Exceptions: If different normal retirement qualifications apply to a particular class or classes of
Regular Employees, the Employer must specify below the classes to whom the different
requirements apply and indicate below the requirements applicable to them.
Class(es) of Regular Employees to whom exception applies (must specify):
.
Normal retirement qualifications for excepted class(es) are (check one or more as applicable):
Attainment of age _________ (insert number)
Completion of _________ years (insert number) of Total Credited Service
In-Service Distribution to Eligible Employees permitted (i.e., a qualifying
Participant may commence receiving retirement benefits while in service without
first incurring a Bona Fide Separation from Service), if Participant meets
minimum age and service requirements specified immediately above and is at
least age 62 (unless a lower safe-harbor age is permitted under applicable federal
law), subject to applicable Plan provisions concerning recalculation and offset
applied at re-retirement to account for the value of benefits received prior to re-
retirement. This rule shall apply to (check one): all Participants only the
following class(es) of Participants (must specify):
_________________________________________________________________.
(2) Elected or Appointed Members of Governing Authority
Complete this Section only if elected or appointed members of the Governing Authority or
Municipal Legal Officers are permitted to participate in the Plan. Normal retirement
qualifications for this class are (check one or more as applicable):
Attainment of age 65 (insert number)
Completion of _________ years (insert number) of Total Credited Service
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
In-Service Distribution to Eligible Employees permitted (i.e., a qualifying
Participant may commence receiving retirement benefits while in service without
first incurring a Bona Fide Separation from Service), if Participant meets
minimum age and service requirements specified immediately above and is at
least age 62 (unless a lower safe-harbor age is permitted under applicable federal
law), subject to applicable Plan provisions concerning recalculation and offset
applied at re-retirement to account for the value of benefits received prior to re-
retirement. This rule shall apply to (check one): all Participants only the
following class(es) of Participants (must specify):
_________________________________________________________________.
Exceptions: If different normal retirement qualifications apply to particular elected or appointed
members of the Governing Authority or Municipal Legal Officers, the Employer must specify
below to whom the different requirements apply and indicate below the requirements applicable
to them.
Particular elected or appointed members of the Governing Authority or Municipal Legal Officers
to whom exception applies (must specify):
.
Normal retirement qualifications for excepted elected or appointed members of the Governing
Authority or Municipal Legal Officers are (check one or more as applicable):
Attainment of age _________ (insert number)
Completion of _________ years (insert number) of Total Credited Service
In-Service Distribution to Eligible Employees permitted (i.e., a qualifying
Participant may commence receiving retirement benefits while in service without
first incurring a Bona Fide Separation from Service), if Participant meets
minimum age and service requirements specified immediately above and is at
least age 62 (unless a lower safe-harbor age is permitted under applicable federal
law), subject to applicable Plan provisions concerning recalculation and offset
applied at re-retirement to account for the value of benefits received prior to re-
retirement. This rule shall apply to (check one): all Participants only the
following class(es) of Participants (must specify):
_________________________________________________________________.
C. Alternative Normal Retirement Qualifications
Please skip to Section 14.D. - Disability Benefit Qualifications if the Adopting Employer
does not offer alternative normal retirement benefits under the Plan. The Employer may
elect to permit Participants to retire with unreduced benefits after they satisfy service and/or age
requirements other than the regular normal retirement qualifications specified above. The
Employer hereby adopts the following alternative normal retirement qualifications:
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Alternative Normal Retirement Qualifications (check one or more, as applicable):
(1) Not applicable (the Adopting Employer does not offer alternative normal
retirement benefits under the Plan).
(2) Alternative Minimum Age & Service Qualifications (if checked, please
complete one or more items below, as applicable):
Attainment of age 55 (insert number)
Completion of 25 years (insert number) of Total Credited Service
In-Service Distribution to Eligible Employees permitted (i.e., a qualifying
Participant may commence receiving retirement benefits while in service
without first incurring a Bona Fide Separation from Service), if Participant
meets minimum age and service requirements specified immediately
above and is at least age 62 (unless a lower safe-harbor age is permitted
under applicable federal law), subject to applicable Plan provisions
concerning recalculation and offset applied at re-retirement to account for
the value of benefits received prior to re-retirement. This rule shall apply
to (check one): all Participants only the following class(es) of
Participants (must specify): ____________________________________.
This alternative normal retirement benefit is available to:
All Participants who qualify.
Only the following Participants (must specify): Participants in Class 1,
Class 2, Class 5, Class 7, Class 8, or Class 9 who are Public Safety
Personnel, provided they are at least age 55 and have at least 25 years
of Total Credited Service as Public Safety Personnel with Augusta,
Georgia (see General Addendum subsection 15(a) for definition of
“Public Safety Personnel”).
A Participant (check one): is required is not required to be in the service of
the Employer at the time he satisfies the above qualifications in order to qualify
for this alternative normal retirement benefit.
Other eligibility requirement (must specify):
(3) Rule of _______ (insert number). The Participant's combined Total Credited
Service and age must equal or exceed this number. Please complete additional
items below:
To qualify for this alternative normal retirement benefit, the Participant (check
one or more items below, as applicable):
Must have attained at least age ______ (insert number)
Must not satisfy any minimum age requirement
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
In-Service Distribution to Eligible Employees permitted (i.e., a qualifying
Participant may commence receiving retirement benefits while in service
without first incurring a Bona Fide Separation from Service), if the
Participant meets the minimum age and service requirements specified
immediately above and is at least age 62 (unless a lower safe-harbor age is
permitted under applicable federal law), subject to applicable Plan
provisions concerning recalculation and offset applied at re-retirement to
account for the value of benefits received prior to re-retirement. This rule
shall apply to (check one): all Participants only the following
class(es) of Participants (must specify):
___________________________________________________________.
This alternative normal retirement benefit is available to:
All Participants who qualify.
Only the following Participants (must specify):
.
A Participant (check one): is required is not required to be in the service of
the Employer at the time he satisfies the Rule in order to qualify for this
alternative normal retirement benefit.
Other eligibility requirement (must specify): .
(4) Alternative Minimum Service. A Participant is eligible for an alternative
normal retirement benefit if he has at least ________ years (insert number) of
Total Credited Service, regardless of the Participant's age.
In-Service Distribution to Eligible Employees permitted (i.e., a qualifying
Participant may commence receiving retirement benefits while in service
without first incurring a Bona Fide Separation from Service), if the
Participant meets the minimum service requirement specified immediately
above and is at least age 62 (unless a lower safe-harbor age is permitted
under applicable federal law), subject to applicable Plan provisions
concerning recalculation and offset applied at re-retirement to account for
the value of benefits received prior to re-retirement. This rule shall apply
to (check one): all Participants only the following class(es) of
Participants (must specify): ___________________________________.
This alternative normal retirement benefit is available to:
All Participants who qualify.
Only the following Participants (must specify):
.
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
A Participant (check one): is required is not required to be in the service of
the Employer at the time he satisfies the qualifications for this alternative normal
retirement benefit.
Other eligibility requirement (must specify): .
(5) Other Alternative Normal Retirement Benefit.
Must specify qualifications:
Attainment of age 62 (insert number)
Completion of 25 years (insert number) of Total Credited Service with
Augusta, Georgia.
In-Service Distribution to Eligible Employees permitted (i.e., a qualifying
Participant may commence receiving retirement benefits while in service
without first incurring a Bona Fide Separation from Service), if the
Participant meets minimum age and service requirements specified
immediately above and is at least age 62 (unless a lower safe-harbor age is
permitted under applicable federal law), subject to applicable Plan
provisions concerning recalculation and offset applied at re-retirement to
account for the value of benefits received prior to re-retirement. This rule
shall apply to (check one): all Participants only the following
class(es) of Participants (must specify):
___________________________________________________________.
This alternative normal retirement benefit is available to:
All Participants who qualify.
Only the following Participants (must specify): Participants in Class 1,
Class 3, Class 5, Class 6, Class 7, Class 8, or Class 9.
A Participant (check one): is required is not required to be in the service of
the Employer at the time he satisfies the qualifications for this alternative normal
retirement benefit.
Other eligibility requirement (must specify): .
(6) Other Alternative Normal Retirement Benefit for Public Safety Employees
Only.
Must specify qualifications:
.
In-Service Distribution to Eligible Employees who are Public Safety
Employees permitted (i.e., a qualifying Participant may commence
receiving retirement benefits while in service without first incurring a
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Bona Fide Separation from Service), if the Participant meets minimum age
and service requirements specified immediately above and is at least age
50 (unless a lower safe-harbor age is permitted under applicable federal
law), subject to applicable Plan provisions concerning recalculation and
offset applied at re-retirement to account for the value of benefits received
prior to re-retirement. This rule shall apply to (check one): all
Participants only the following class(es) of Participants (must specify):
___________________________________________________________.
This alternative normal retirement benefit is available to:
All public safety employee Participants who qualify.
Only the following public safety employee Participants (must specify):
.
A public safety employee Participant (check one): is required is not
required to be in the service of the Employer at the time he satisfies the
qualifications for this alternative normal retirement benefit.
Other eligibility requirement (must specify): .
Note: "Public safety employees" are defined under the Internal Revenue Code for this
purpose as employees of a State or political subdivision of a State who provide police
protection, firefighting services, or emergency medical services for any area within the
jurisdiction of such State or political subdivision.
D. Disability Benefit Qualifications
Please skip to Section 15 - Retirement Benefit Computation if the Adopting Employer does
not offer disability retirement benefits under the Plan. Subject to the other terms and
conditions of the Master Plan and except as otherwise provided in an Addendum to this
Adoption Agreement, disability retirement qualifications are based upon Social Security
Administration award criteria or as otherwise provided under Section 2.23 of the Master Plan.
The Disability Retirement benefit shall commence as of the Participant's Disability Retirement
Date under Section 2.24 of the Master Plan.
To qualify for a disability benefit, a Participant must have the following minimum number of
years of Total Credited Service (check one):
Not applicable (the Adopting Employer does not offer disability retirement
benefits under the Plan).
No minimum.
_______ years (insert number) of Total Credited Service.
Other eligibility requirement (must specify): No minimum, except for Class 6 Participants
with respect to non-employment connected disability (see subsection 15(aa)(iii) of the
General Addendum for eligibility requirements applicable to Class 6).
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
15. RETIREMENT BENEFIT COMPUTATION
A. Maximum Total Credited Service
The number of years of Total Credited Service which may be used to calculate a benefit is
(check one or all that apply):
not limited.
limited to _________ years for all Participants.
limited to ________ years for the following classes of Eligible Regular
Employees:
All Eligible Regular Employees.
Only the following Eligible Regular Employees:
.
limited to _______ years as an elected or appointed member of the Governing
Authority.
limited to _______ years as a Municipal Legal Officer.
Other (must specify): .
B. Monthly Normal Retirement Benefit Amount
(1) Regular Employee Formula
The monthly normal retirement benefit for Eligible Regular Employees shall be 1/12 of (check
and complete one or more as applicable):
(a) Flat Percentage Formula. 1.65% (insert percentage) of Final Average
Earnings multiplied by years of Total Credited Service as an Eligible
Regular Employee.
This formula applies to:
All Participants who are Regular Employees.
Only the following Participants (must specify):
Participants employed with Augusta after January 1, 2010,
except as otherwise provided in this Section 15(B)(1) with
respect to specified classes.
(b) Alternative Flat Percentage Formula. 1.4% (insert percentage) of
Final Average Earnings multiplied by years of Total Credited Service as
an Eligible Regular Employee. This formula applies to the following
Participants (must specify): Participants who terminated employment
with Augusta on or before January 1, 2010 and who do not return to
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Service as an Eligible Regular Employee after said date, except as
otherwise provided in Sections 15(B)(1)(c)-(d) below with respect to
specified classes.
(c) Alternative Flat Percentage Formula. 1.0% (insert percentage) of
Final Average Earnings multiplied by years of Total Credited Service as
an Eligible Regular Employee. This formula applies to the following
Participants (must specify): Participants in Class 6.
(d) Split Final Average Earnings Formula. 1.25 % (insert percentage) of
Final Average Earnings up to the amount of Covered Compensation (see
subsection (2) below for definition of Covered Compensation), plus
2.0% (insert percentage) of Final Average Earnings in excess of said
Covered Compensation, multiplied by years of Total Credited Service as
an Eligible Regular Employee.
This formula applies to:
All Participants who are Regular Employees.
Only the following Participants (must specify): Participants in
Class 2 and Class 4; Participants in Class 1 and Class 3 when
the benefit determined under this Section 15(B)(1)(d) results in
a higher benefit than the benefit determined under the formula
in Section 15(B)(1)(a) or Section 15(B)(1)(b) above, as
applicable.
(e) Alternative Split Final Average Earnings Formula. _____ % (insert
percentage) of Final Average Earnings up to the amount of Covered
Compensation (see subsection (2) below for definition of Covered
Compensation), plus ______% (insert percentage) of Final Average
Earnings in excess of said Covered Compensation, multiplied by years of
Total Credited Service as an Eligible Regular Employee.
This formula applies to:
All Participants.
Only the following Participants (must specify):
.
[Repeat above subsections as necessary for each applicable benefit formula and Participant
class covered under the Plan.]
(2) Covered Compensation (complete only if Split Formula(s) is checked above):
Covered Compensation is defined as (check one or more as applicable):
(a) A.I.M.E. Covered Compensation as defined in Section 2.18 of the
Master Plan. This definition of Covered Compensation shall apply to
(check one):
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
All Participants who are Regular Employees.
Only the following Participants (must specify): .
(b) Dynamic Break Point Covered Compensation as defined in Section 2.19
of the Master Plan. This definition of Covered Compensation shall apply
to (check one):
All Participants who are Regular Employees.
Only the following Participants (must specify): Participants to
whom the benefit formula under Section 15(B)(1)(d) applies.
(c) Table Break Point Covered Compensation as defined in Section 2.20 of
the Master Plan. This definition of Covered Compensation shall apply to
(check one):
All Participants who are Regular Employees.
Only the following class(es) of Participants (must specify):
.
(d) Covered Compensation shall mean a Participant's annual Earnings that
do not exceed $_______________ (specify amount). This definition shall
apply to (check one):
All Participants who are Regular Employees.
Only the following Participants (must specify): .
(3) Final Average Earnings
Unless otherwise specified in an Addendum to the Adoption Agreement, Final Average Earnings
is defined as the monthly average of Earnings paid to a Participant by the Adopting Employer for
the 60 (insert number not to exceed 60) consecutive months of Credited Service preceding the
Participant's most recent Termination in which the Participant's Earnings were the highest,
multiplied by (12). Note: GMEBS has prescribed forms for calculation of Final Average
Earnings that must be used for this purpose.
This definition of Final Average Earnings applies to:
All Participants who are Regular Employees.
Only the following Participants (must specify): .
[Repeat above subsection as necessary for each applicable definition and Participant class
covered under the Plan.]
(4) Formula for Elected or Appointed Members of the Governing Authority
The monthly normal retirement benefit for members of this class shall be as follows (check one):
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
(See subsection 15(c) of the General Addendum.)
Not applicable (elected or appointed members of the Governing Authority or Municipal
Legal Officers are not permitted to participate in the Plan).
$_________ (insert dollar amount) per month for each year of Total Credited Service
as an elected or appointed member of the Governing Authority or Municipal Legal
Officer or major fraction thereof (6 months and 1 day).
This formula applies to:
All elected or appointed members of the Governing Authority or Municipal Legal
Officers eligible to participate.
Only the following elected or appointed members of the Governing Authority or
Municipal Legal Officers eligible to participate (must specify): .
[Repeat above subsection as necessary for each applicable formula for classes of elected or
appointed members covered under the Plan.]
C. Monthly Early Retirement Benefit Amount
Check and complete one or more as applicable:
(1) Standard Early Retirement Reduction Table. The monthly Early
Retirement benefit shall be computed in the same manner as the monthly
Normal Retirement benefit, but the benefit shall be reduced on an
Actuarially Equivalent basis in accordance with Section 12.01 of the
Master Plan to account for early commencement of benefits. This
provision shall apply to:
All Participants.
Only the following Participants (must specify): All Participants
except those in Class 6.
(2) Alternative Early Retirement Reduction Table. The monthly Early
Retirement benefit shall be computed in the same manner as the monthly
Normal Retirement benefit, but the benefit shall be reduced to account for
early commencement of benefits based on the following table. This table
shall apply to:
All Participants.
Only the following Participants (must specify): Participants in
Class 6 (See General Addendum subsection 15(aa)(ii)).
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Alternative Early Retirement Reduction Table
Number of Years Before
Age 65 or Age 62, as
applicable
(check as applicable)
Percentage of
Normal Retirement Benefit*
(complete as applicable)
0 1.000
1 0.95
2 0.90
3 0.85
4 0.80
5 0.75
6 0.70
7 0.65
8 0.60
9 0.55
10 0.50
11 0.45
12 0.40
13 0.35
14 0.30
15 0.25
*Interpolate for whole months
D. Monthly Late Retirement Benefit Amount (check one):
(1) The monthly Late Retirement benefit shall be computed in the same
manner as the Normal Retirement Benefit, based upon the Participant's
Accrued Benefit as of his Late Retirement Date.
(2) The monthly Late Retirement benefit shall be the greater of: (1) the
monthly retirement benefit accrued as of the Participant's Normal
Retirement Date, actuarially increased in accordance with the actuarial
table contained in Section 12.05 of the Master Plan; or (2) the monthly
retirement benefit accrued as of the Participant's Late Retirement Date,
without further actuarial adjustment under Section 12.06 of the Master
Plan.
E. Monthly Disability Benefit Amount
The amount of the monthly Disability Benefit shall be computed in the same manner as the
Normal Retirement benefit, based upon the Participant's Accrued Benefit as of his Disability
Retirement Date.
Minimum Disability Benefit. The Adopting Employer may set a minimum Disability Benefit.
The Employer elects the following minimum Disability benefit (check one):
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Not applicable (the Adopting Employer does not offer disability retirement
benefits under the Plan).
No minimum is established.
No less than (check one): 20% 10% ____% (if other than 20% or 10%
insert percentage amount) of the Participant's average monthly Earnings for the
12 calendar month period (excluding any period of unpaid leave of absence)
immediately preceding his Termination of Employment as a result of a Disability.
(Unless otherwise specified in an Addendum to the Adoption Agreement, no
minimum will apply to elected or appointed members of the Governing Authority
or Municipal Legal Officers.)
No less than (check one): 66 2/3 % ______% (if other than 66 2/3%,
insert percentage amount) of the Participant's average monthly Earnings for the
12 calendar month period (excluding any period of unpaid leave of absence)
immediately preceding his Termination of Employment as a result of a Disability,
less any monthly benefits paid from federal Social Security benefits as a result of
disability as reported by the Employer. (Unless otherwise specified in an
Addendum to the Adoption Agreement, no minimum will apply to elected or
appointed members of the Governing Authority or Municipal Legal Officers.)
Note: The Adopting Employer is responsible for reporting to GMEBS any amounts to be
used in an offset.
F. Minimum/Maximum Benefit For Elected Officials
In addition to any other limitations imposed by federal or state law, the Employer may impose a
cap on the monthly benefit amount that may be received by elected or appointed members of the
Governing Authority. The Employer elects (check one):
Not applicable (elected or appointed members of the Governing Authority do not
participate in the Plan).
No minimum or maximum applies.
Monthly benefit for Service as an elected or appointed member of the Governing
Authority may not exceed 100% of the Participant's final salary as an elected or
appointed member of the Governing Authority.
Other minimum or maximum (must specify): .
16. SUSPENSION OF BENEFITS FOLLOWING BONA FIDE
SEPARATION OF SERVICE; COLA
A. Re-Employment as Eligible Employee After Normal, Alternative Normal, or Early
Retirement and Following Bona Fide Separation of Service (see Master Plan Section
- 28 –
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
6.06(c) Regarding Re-Employment as an Ineligible Employee, and Master Plan
Section 6.06(e) and (f) Regarding Re-Employment After Disability Retirement)
(1) Reemployment After Normal or Alternative Normal Retirement. In the event
that a Retired Participant 1) is reemployed with the Employer as an Eligible Employee (as
defined in the Plan) after his Normal or Alternative Normal Retirement Date and after a Bona
Fide Separation from Service, or 2) is reemployed with the Employer in an Ineligible Employee
class, and subsequently again becomes an Eligible Employee (as defined in the Plan) due to the
addition of such class to the Plan after his Normal or Alternative Normal Retirement Date, the
following rule shall apply (check one):
(a) The Participant's benefit shall be suspended in accordance with
Section 6.06(a)(1) of the Master Plan for as long as the Participant
remains employed.
(b) The Participant may continue to receive his retirement benefit in
accordance with Section 6.06(b) of the Master Plan. This rule
shall apply to (check one): all Retired Participants only the
following classes of Retired Participants (must specify - benefits
of those Retired Participants not listed shall be suspended in
accordance with Section 6.06(a) of the Master Plan if they
return to work with the Employer):
Retired Participants who return to employment with the
Employer pursuant to a written reemployment agreement with
the Employer.
(2) Reemployment After Early Retirement. In the event a Participant Retires with
an Early Retirement benefit after a Bona Fide Separation from Service 1) is reemployed with the
Employer as an Eligible Employee before his Normal Retirement Date; or 2) is reemployed with
the Employer in an Ineligible Employee class, and subsequently again becomes an Eligible
Employee (as defined in the Plan) before his Normal Retirement Date due to the addition of such
class to the Plan, the following rule shall apply (check one or more as applicable):
(a) The Participant's Early Retirement benefit shall be suspended in
accordance with Section 6.06(a)(1) of the Master Plan for as long as the
Participant remains employed.
This rule shall apply to (check one): all Retired Participants; only
the following classes of Retired Participants (must specify): All
Participants other than those described in Section 16(A)(2)(c) below.
(b) The Participant's Early Retirement benefit shall be suspended in
accordance with Section 6.06(a)(1) of the Master Plan. However, the
Participant may begin receiving benefits after he satisfies the
qualifications for Normal Retirement or Alternative Normal Retirement,
as applicable, and after satisfying the minimum age parameters of Section
6.06(a)(3) of the Master Plan, in accordance with Section 6.06(b)(2)(B)(i)
of the Master Plan.
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
This rule shall apply to (check one): all Retired Participants; only
the following classes of Retired Participants (must specify):
___________________________________________________________.
(c) The Participant's Early Retirement benefit shall continue in
accordance with Section 6.06(b)(2)(B)(ii) of the Master Plan.
This rule shall apply to (check one): all Retired Participants; only
the following classes of Retired Participants (must specify): Retired
Participants who return to employment with the Employer pursuant
to a written reemployment agreement with the Employer.
B. Cost Of Living Adjustment
The Employer may elect to provide for an annual cost-of-living adjustment (COLA) in the
amount of benefits being received by Retired Participants and Beneficiaries, which shall be
calculated and paid in accordance with the terms of the Master Plan.
(1) The Employer hereby elects the following (check one):
(a) No cost-of-living adjustment.
(b) Variable Annual cost-of-living adjustment not to exceed ______% (insert
percentage).
(c) Fixed annual cost-of-living adjustment equal to ______% (insert
percentage).
The above cost-of-living adjustment shall apply with respect to the following Participants (and
their Beneficiaries) (check one):
All Participants (and their Beneficiaries).
Participants (and their Beneficiaries) who terminate employment
on or after __________________ (insert date).
Other (must specify): Participants in Class 2 or Class 4 only.
The Adjustment Date for the above cost-of-living adjustment shall be (if not specified, the
Adjustment Date shall be January 1): ______________________________________________.
(2) The Employer hereby elects the following (check one):
(a) No cost-of-living adjustment.
(b) Variable Annual cost-of-living adjustment not to exceed 5% (insert
percentage).
(c) Fixed annual cost-of-living adjustment equal to ______% (insert
percentage).
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
The above cost-of-living adjustment shall apply with respect to the following Participants (and
their Beneficiaries) (check one):
All Participants (and their Beneficiaries).
Participants (and their Beneficiaries) who terminate employment
on or after __________________ (insert date).
Other (must specify): Participants in Class 6 only.
The Adjustment Date for the above cost-of-living adjustment shall be (if not specified, the
Adjustment Date shall be January 1): ______________________________________________.
(3) The Employer hereby elects the following (check one):
(a) No cost-of-living adjustment.
(b) Variable Annual cost-of-living adjustment not to exceed ______% (insert
percentage).
(c) Fixed annual cost-of-living adjustment equal to 1.5% (insert percentage).
The above cost-of-living adjustment shall apply with respect to the following Participants (and
their Beneficiaries) (check one):
All Participants (and their Beneficiaries).
Participants (and their Beneficiaries) who terminate employment
on or after __________________ (insert date).
Other (must specify): Participants in Class 1, Class 3, Class 5,
Class 7, Class 8, or Class 9 only.
The Adjustment Date for the above cost-of-living adjustment shall be (if not specified, the
Adjustment Date shall be January 1): ______________________________________________.
17. TERMINATION OF EMPLOYMENT BEFORE RETIREMENT;
VESTING
A. Eligible Regular Employees
Subject to the terms and conditions of the Master Plan, a Participant who is an Eligible Regular
Employee and whose employment is terminated for any reason other than death or retirement
shall earn a vested right in his accrued retirement benefit in accordance with the following
schedule (check one):
No vesting schedule (immediate vesting).
Cliff Vesting Schedule. Benefits shall be 100% vested after the Participant has a
minimum of 5 years (insert number not to exceed 10) of Total Credited Service.
Benefits remain 0% vested until the Participant satisfies this minimum.
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Graduated Vesting Schedule. Benefits shall become vested in accordance with
the following schedule (insert percentages):
COMPLETED YEARS
OF TOTAL CREDITED SERVICE
VESTED PERCENTAGE
1 %
2 %
3 %
4 %
5 %
6 %
7 %
8 %
9 %
10 %
Exceptions: If a vesting schedule other than that specified above applies to a special class(es) of
Regular Employees, the Employer must specify the different vesting schedule below and the
class(es) to whom the different vesting schedule applies.
Regular Employees to whom exception applies (must specify): (1) Participants in Class 2 or
Class 4; (2) Participants who are employed on or after January 1, 2009, and before April 1,
2011, in a position that is listed as a senior executive service (SES) position in subsection
15(ll)(iii) of the General Addendum; (3) Participants who are employed on or after April 1,
2011, in a position that is listed as a SES position in the Augusta, Georgia Personnel Policy
and Procedures Manual, provided the preconditions specified in subsection 15(ll)(i) of the
General Addendum are satisfied; and (4) the Chief Appraiser employed in such position on
July 26, 2010, pursuant to an employment Agreement with the Richmond County Board of
Assessors (i.e., Mr. Alveeno Ross).
Vesting Schedule for excepted class (must specify; schedule for 100% vesting cannot exceed
10 years): (1) For Participants in Class 2 or Class 4, benefits shall be 100% vested after the
Participant has a minimum of 10 years of Total Credited Service, with benefits considered
0% vested until the Participant satisfies this minimum; (2) Pursuant to 15(ll)(i) of the
General Addendum, Participants who on or after January 1, 2009, and before April 1,
2011, held a senior executive service (SES) position listed in subsection 15(ll)(iii) of the
General Addendum will be considered immediately vested in their accrued Normal
Retirement benefit (no vesting schedule); (3) Participants who on or after April 1, 2011,
hold a senior executive service (SES) position as identified in the Augusta, Georgia
Personnel Policy and Procedures Manual will be considered immediately vested in their
accrued Normal Retirement benefit (no vesting schedule). See General Addendum 15 (ll)(i);
and (4) the Chief Appraiser employed in such position on July 26, 2010 (i.e., Mr. Alveno
Ross) is immediately vested in his Normal Retirement benefit (no vesting schedule)_upon
employment.
B. Elected or Appointed Members of the Governing Authority
Subject to the terms and conditions of the Master Plan, a Participant who is an elected or
appointed member of the Governing Authority or a Municipal Legal Officer shall earn a vested
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
right in his accrued retirement benefit for Credited Service in such capacity in accordance with
the following schedule (check one):
Not applicable (elected or appointed members of the Governing Authority are not
permitted to participate in the Plan).
No vesting schedule (immediate vesting).
Other vesting schedule (must specify; schedule for 100% vesting cannot
exceed 10 years):
.
18. PRE-RETIREMENT DEATH BENEFITS
A. In-Service Death Benefit
Subject to the terms and conditions of the Master Plan, the Employer hereby elects the following
in-service death benefit, to be payable in the event that an eligible Participant's employment with
the Employer is terminated by reason of the Participant's death prior to Retirement (check and
complete one):
(1) Auto A Death Benefit. A monthly benefit payable to the Participant's
Pre-Retirement Beneficiary, equal to the decreased monthly retirement benefit
that would have otherwise been payable to the Participant, had he elected a 100%
joint and survivor benefit under Section 7.03 of the Master Plan. In order to be
eligible for this benefit, a Participant must meet the following requirements
(check one):
The Participant must be vested in a normal retirement benefit.
The Participant must have ______ years (insert number) of Total
Credited Service.
The Participant must be eligible for Early or Normal Retirement.
Other eligibility requirement (must specify): Participants in Class 2 and
Class 4 must be eligible for Early or Normal Retirement; Participants
in any other class must be vested in a normal retirement benefit.
(2) Actuarial Reserve Death Benefit. A monthly benefit payable to the Participant's
Pre-Retirement Beneficiary, actuarially equivalent to the reserve required for the
Participant's anticipated Normal Retirement benefit, provided the Participant
meets the following eligibility conditions (check one):
The Participant shall be eligible upon satisfying the eligibility
requirements of Section 8.02(c) of the Master Plan.
The Participant must have _____ years (insert number) of Total Credited
Service.
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Other eligibility requirement (must specify):
.
Imputed Service. For purposes of computing the actuarial reserve death benefit,
the Participant's Total Credited Service shall include (check one):
Total Credited Service accrued prior to the date of the Participant's death.
Total Credited Service accrued prior to the date of the Participant's death,
plus (check one): one-half (½) ___________ (insert other
fraction) of the Service between such date of death and what would
otherwise have been the Participant's Normal Retirement Date. (See
Master Plan Section 8.02(b) regarding 10-year cap on additional
Credited Service.)
Minimum In-Service Death Benefit for Vested Employees Equal to Terminated Vested Death
Benefit. Unless otherwise specified under "Exceptions" below, if a Participant's employment is
terminated by reason of the Participant's death prior to Retirement, and if as of the date of death
the Participant is vested but he does not qualify for the in-service death benefit, then the Auto A
Death Benefit will be payable, provided the Auto A Death Benefit is made available to
terminated vested employees under the Adoption Agreement (see "Terminated Vested Death
Benefit" below).
(3) Exceptions: If an in-service death benefit other than that specified above applies
to one or more classes of Participants, the Employer must specify below the death benefit
payable, the class(es) to whom the different death benefit applies, and the eligibility conditions
for said death benefit.
Alternative Death Benefit (must specify formula that complies with definitely determinable
requirements of Treasury Regulations Section 1.401-1(b)(1)(i) and does not violate limits
applicable to governmental plans under Code Sections 401(a)(17) and 415): “Minimum In-
Service Death Benefit” provision in Section 18(A) above is not applicable; See subsection
15(aa)(iv) of the General Addendum for a description of in-service death benefit applicable
to Participants in Class 6.
Participants to whom alternative death benefit applies (must specify): Participants in Class 6.
Eligibility conditions for alternative death benefit (must specify): See subsection 15(aa)(iv) of
the General Addendum.
B. Terminated Vested Death Benefit
(1) Complete this Section only if the Employer offers a terminated vested death
benefit. The Employer may elect to provide a terminated vested death benefit, to be payable in
the event that a Participant who is vested dies after termination of employment but before
Retirement benefits commence. Subject to the terms and conditions of the Master Plan, the
Employer hereby elects the following terminated vested death benefit (check one):
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Auto A Death Benefit. A monthly benefit payable to the Participant's
Pre-Retirement Beneficiary, equal to the decreased monthly retirement benefit
that would have otherwise been payable to the Participant had he elected a 100%
joint and survivor benefit under Section 7.03 of the Master Plan.
Accrued Retirement Benefit. A monthly benefit payable to the Participant's
Pre-Retirement Beneficiary which shall be actuarially equivalent to the
Participant's Accrued Normal Retirement Benefit determined as of the date of
death.
(2) Exceptions: If a terminated vested death benefit other than that specified above
applies to one or more classes of Participants, the Employer must specify below the death benefit
payable, the class(es) to whom the different death benefit applies, and the eligibility conditions
for said death benefit.
Alternative Death Benefit (must specify formula that complies with definitely determinable
requirements of Treasury Regulations Section 1.401-1(b)(1)(i) and does not violate limits
applicable to governmental plans under Code Sections 401(a)(17) and 415): No terminated
vested death benefit.
Participants to whom alternative death benefit applies (must specify): Participants in Class 2,
Class 4, and Class 6 who terminated prior to October 1, 2016 and were not thereafter
reemployed.
Eligibility conditions for alternative death benefit (must specify): Not applicable.
19. EMPLOYEE CONTRIBUTIONS
(1) Employee contributions (check one):
Are not required.
Are required in the amount of 3.5 % (insert percentage) of Earnings for all
Participants. Participants in Class 1, Class 2, Class 3, or Class 4 (employee
contribution rates are subject to change.)
Are required in the amount of 4.0 % (insert percentage) of Earnings for
Participants in the following classes (must specify): Participants in Class 5,
Class 6, Class 7, Class 8, or Class 9 (employee contribution rates are subject
to change.)
[Repeat above subsection as necessary if more than one contribution rate applies.]
(2) Pre-Tax Treatment of Employee Contributions. If Employee Contributions
are required in Subsection (1) above, an Adopting Employer may elect to "pick up" Employee
Contributions to the Plan in accordance with IRC Section 414(h). In such case, Employee
Contributions shall be made on a pre-tax rather than a post-tax basis, provided the requirements
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
of IRC Section 414(h) are met. If the Employer elects to pick up Employee Contributions, it is
the Employer's responsibility to ensure that Employee Contributions are paid and reported in
accordance with IRC Section 414(h). The Adopting Employer must not report picked up
contributions as wages subject to federal income tax withholding.
The Employer hereby elects (check one):
To pick up Employee Contributions. By electing to pick up Employee
Contributions, the Adopting Employer specifies that the contributions, although
designated as Employee Contributions, are being paid by the Employer in lieu of
Employee Contributions. The Adopting Employer confirms that the executor of
this Adoption Agreement is duly authorized to take this action as required to pick
up contributions. This pick-up of contributions applies prospectively, and it is
evidenced by this contemporaneous written document. On and after the date of
the pick-up of contributions, a Participant does not have a cash or deferred
election right (within the meaning of Treasury Regulation
Section 1.401(k)-1(a)(3)) with respect to the designated Employee Contributions,
which includes not having the option of receiving the amounts directly instead of
having them paid to the Plan.
Not to pick up Employee Contributions.
(3) Interest on Employee Contributions. The Adopting Employer may elect to pay
interest on any refund of Employee Contributions.
Interest shall not be paid.
Interest shall be paid on a refund of Employee Contributions at a rate established
by GMEBS from time to time. (This provision applies only to Participants in
Class 2 or Class 4; see subsection 15(aa)(i) of the General Addendum for
provisions on crediting interest for Class 6 and subsection 15(dd) of the
General Addendum for provisions on crediting interest for other classes.)
Other rate of interest (must specify rate, subject to the provisions of
Section 13.06 of the Master Plan Document): .
20. MODIFICATION OF THE TERMS OF THE ADOPTION
AGREEMENT
If an Adopting Employer desires to amend any of its elections contained in this Adoption
Agreement (or any Addendum), the Governing Authority by official action must adopt an
amendment of the Adoption Agreement (or any Addendum) or a new Adoption Agreement (or
Addendum) must be adopted and forwarded to the Board for approval. The amendment of the
new Adoption Agreement (or Addendum) is not effective until approved by the Board and other
procedures required by the Plan have been implemented.
The Administrator will timely inform the Adopting Employer of any amendments made by the
Board to the Plan.
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
21. TERMINATION OF THE ADOPTION AGREEMENT
This Adoption Agreement (and any Addendum) may be terminated only in accordance with the
Plan. The Administrator will inform the Adopting Employer in the event the Board should
decide to discontinue this volume submitter program.
22. EMPLOYER ADOPTION AND AUTHORIZATION FOR
AMENDMENTS
Adoption. The Adopting Employer hereby adopts the terms of the Adoption Agreement and any
Addendum, which is attached hereto and made a part of this ordinance. The Adoption
Agreement (and, if applicable, the Addendum) sets forth the Employees to be covered by the
Plan, the benefits to be provided by the Adopting Employer under the Plan, and any conditions
imposed by the Adopting Employer with respect to, but not inconsistent with, the Plan. The
Adopting Employer reserves the right to amend its elections under the Adoption Agreement and
any Addendum, so long as the amendment is not inconsistent with the Plan or the Internal
Revenue Code or other applicable law and is approved by the Board of Trustees of GMEBS.
The Adopting Employer acknowledges that it may not be able to rely on the volume submitter
advisory letter if it makes certain elections under the Adoption Agreement or the Addendum.
The Adopting Employer hereby agrees to abide by the Master Plan, Trust Agreement, and rules
and regulations adopted by the Board of Trustees of GMEBS, as each may be amended from
time to time, in all matters pertaining to the operation and administration of the Plan. It is
intended that the Act creating the Board of Trustees of GMEBS, this Plan, and the rules and
regulations of the Board are to be construed in harmony with each other. In the event of a
conflict between the provisions of any of the foregoing, they shall govern in the following order:
(1) The Act creating the Board of Trustees of The Georgia Municipal Employees'
Benefit System, O.C.G.A. Section 47-5-1 et seq. (a copy of which is included in
the Appendix to the Master Defined Benefit Plan Document) and any other
applicable provisions of O.C.G.A. Title 47;
(2) The Master Defined Benefit Plan Document and Trust Agreement;
(3) This Ordinance and Adoption Agreement (and any Addendum); and
(4) The rules and regulations of the Board.
In the event that any section, subsection, sentence, clause or phrase of this Plan shall be declared
or adjudged invalid or unconstitutional, such adjudication shall in no manner affect the
previously existing provisions or the other section or sections, subsections, sentences, clauses or
phrases of this Plan, which shall remain in full force and effect, as if the section, subsection,
sentence, clause or phrase so declared or adjudicated invalid or unconstitutional were not
originally a part hereof. The Governing Authority hereby declares that it would have passed the
remaining parts of this Plan or retained the previously existing provisions if it had known that
such part or parts hereof would be declared or adjudicated invalid or unconstitutional.
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
This Adoption Agreement (and any Addendum) may only be used in conjunction with Georgia
Municipal Employees Benefit System Master Defined Benefit Retirement Plan Document
approved by the Internal Revenue Service under advisory letter _____________ dated
____________, 20___. The Adopting Employer understands that failure to properly complete
this Adoption Agreement (or any Addendum), or to operate and maintain the Plan and Trust in
accordance with the terms of the completed Adoption Agreement (and any Addendum), Master
Plan Document and Trust, may result in disqualification of the Adopting Employer's Plan under
the Internal Revenue Code. Inquiries regarding the adoption of the Plan, the meaning of Plan
provisions, or the effect of the IRS advisory letter should be directed to the Administrator. The
Administrator is Georgia Municipal Employees Benefit System, with its primary business offices
located at: 201 Pryor Street, SW, Atlanta, Georgia, 30303. The business telephone number is:
(404) 688-0472. The primary person to contact is: GMEBS Legal Counsel.
Authorization for Amendments. Effective on and after February 17, 2005, the Adopting
Employer hereby authorizes the volume submitter practitioner who sponsors the Plan on behalf
of GMEBS, to prepare amendments to the Plan, for approval by the Board, on its behalf as
provided under Revenue Procedure 2005-16, as superseded by Revenue Procedure 2015-36,
Revenue Procedure 2011-49, and Announcement 2005-37. Effective January 1, 2013, Georgia
Municipal Association, Inc., serves as the volume submitter practitioner for the Plan. Employer
notice and signature requirements were met for the Adopting Employer before the effective date
of February 17, 2005. The Adopting Employer understands that the implementing amendment
reads as follows:
On and after February 17, 2005, the Board delegates to the Practitioner the
authority to advise and prepare amendments to the Plan, for approval by the
Board, on behalf of all Adopting Employers, including those Adopting Employers
who have adopted the Plan prior to the January 1, 2013, restatement of the Plan,
for changes in the Code, the regulations thereunder, revenue rulings, other
statements published by Internal Revenue Service, including model, sample, or
other required good faith amendments (but only if their adoption will not cause
such Plan to be individually designed), and for corrections of prior approved
plans. These amendments shall be applied to all Adopting Employers. Employer
notice and signature requirements have been met for all Adopting Employers
before the effective date of February 17, 2005. In any event, any amendment
prepared by the Practitioner and approved by the Board will be provided by the
Administrator to Adopting Employers.
Notwithstanding the foregoing paragraph, no amendment to the Plan shall
be prepared on behalf of any Adopting Employer as of either:
• the date the Internal Revenue Service requires the Adopting
Employer to file Form 5300 as an individually designed plan as a
result of an amendment by the Adopting Employer to incorporate a
type of Plan not allowable in a volume submitter plan as described
in Revenue Procedure 2015-36; or
• as of the date the Plan is otherwise considered an individually
designed plan due to the nature and extent of the amendments.
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
If the Adopting Employer is required to obtain a determination letter for
any reason in order to maintain reliance on the advisory letter, the Practitioner's
authority to amend the Plan on behalf of the Adopting Employer is conditioned on
the Plan receiving a favorable determination letter.
The Adopting Employer further understands that, if it does not give its authorization
hereunder or, in the alternative, adopt another pre-approved plan, its Plan will become an
individually designed plan and will not be able to rely on the volume submitter advisory letter.
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
AN ORDINANCE (continued from page 1)
Section 2. Except as otherwise specifically required by law or by the terms of the Master
Plan or Adoption Agreement (or any Addendum), the rights and obligations under the Plan with
respect to persons whose employment with the Augusta, Georgia was terminated or who vacated
his office with Augusta, Georgia for any reason whatsoever prior to the effective date of this
Ordinance are fixed and shall be governed by such Plan, if any, as it existed and was in effect at
the time of such termination.
Section 3. The effective date of this Ordinance shall be January 1, 2017.
Section 4. All Ordinances and parts of ordinances in conflict herewith are expressly
repealed.
Approved by the Augusta, Georgia Commission Council this _______ day of
_____________________, 20_____.
Attest: AUGUSTA, GEORGIA
Clerk Mayor
(SEAL)
Approved:
__________________________
Attorney
The terms of the foregoing Adoption Agreement are approved by the Board of Trustees
of Georgia Municipal Employees Benefit System.
IN WITNESS WHEREOF, the Board of Trustees of Georgia Municipal Employees
Benefit System has caused its Seal and the signatures of its duly authorized officers to be affixed
this ______ day of __________________________, 20____.
Board of Trustees
Georgia Municipal Employees
Benefit System
(SEAL)
Secretary
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
GENERAL ADDENDUM TO THE
GEORGIA MUNICIPAL EMPLOYEES BENEFIT SYSTEM
DEFINED BENEFIT RETIREMENT PLAN
ADOPTION AGREEMENT
This is an Addendum to the Adoption Agreement completed by
Augusta, Georgia (“Augusta”) for Augusta GMEBS Plan I, as follows
(complete one or more sections, as applicable):
(1) Addition of a new Department or a new class of Eligible Employees (for
amendment of Adoption Agreement only - see Section 9 of Adoption
Agreement) (check and complete as applicable):
Employees of _______________ (specify entity), a related governmental
agency, shall be covered under this Plan, pursuant to a subscription
agreement, which is attached hereto.
Certain Former ARCPC Employees - Certain former employees of the
Augusta-Richmond County Planning Commission (“ARCPC”) shall
participate in Augusta GMEBS Plan I (this Plan) on and after November 1,
2011, in accordance with and subject to this subsection and subsections 3(a),
15(a) and 15(oo) of this Addendum. This class includes: 1) Eligible Regular
Employees who were employed with the ARCPC on October 31, 2011, who
did not participate in the ARCPC’s GMEBS Defined Benefit Retirement
Plan (“ARCPC’s GMEBS DB Plan”) as of such date, and who became
Eligible Regular Employees of Augusta on November 1, 2011; and 2)
Employees who were employed with the ARCPC on October 31, 2011, who
participated in the ARCPC’s GMEBS Defined Benefit Retirement Plan as of
such date, who became employees of Augusta, Georgia on November 1, 2011,
who subsequently terminate employment with Augusta, Georgia and who are
later re-hired by Augusta, Georgia as Eligible Regular Employees, but only
with respect to Service with Augusta on and after said re-hire date. See also
subsections 15(a) and 15(oo) of this Addendum.
*** Item (2) of pre-approved Addendum – Not Applicable ***
(3) Special Waiting Period Requirements - (see Section 11 of Adoption
Agreement regarding Waiting Period) (check as applicable):
(a) Waiting Period. Eligible Employees shall be required to complete 30
days (specify time period) of continuous, uninterrupted Service with
the Adopting Employer before they qualify for participation in the
Plan. The determination as to whether the waiting period has been
satisfied shall be made in accordance with provisions of the Master
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Plan. This waiting period provision shall apply to (check as
applicable):
All Regular Employees.
All Municipal Legal Officers.
All Members of the Governing Authority.
The following class(es) (must specify): Effective January, 1, 2008
through December 31, 2014, there was a thirty (30) day waiting period
for participation under this Plan. Eligible Employees initially
employed or reemployed during this time period commenced
participation in the Plan as of the first day of the month coinciding
with or following the date they satisfied the 30-day waiting period,
except as otherwise provided in the Adoption Agreement and this
Addendum with respect to Eligible Employees for whom participation
was optional and who elected in accordance with the terms of the
Adoption Agreement not to participate in this Plan, and Eligible
Regular Employees who were employed with the ARCPC on October
31, 2011, who did not participate in the ARCPC’s GMEBS DB Plan as
of such date, and who became Eligible Regular Employees of Augusta
on November 1, 2011. Employee contributions to the Plan commenced
as of the first full payroll period that began on or after the date that
the Employee’s participation in the Plan began. The thirty (30) day
waiting period became inapplicable to the Plan on January 1, 2015 in
accordance with Section 4.02(b) of the Master Plan, such that all
Eligible Employees who had not satisfied the 30-day waiting period as
of January 1, 2015 became Participants in the plan as of such date,
and all Eligible Employees initially employed or reemployed on or
after January 1, 2015 commenced participation in the Plan on their
employment dates.
The normal no waiting period will apply to all Eligible Employees not
designated in this Section unless otherwise provided in this Section.
[Repeat above subsection as necessary for each applicable waiting period and
Participant class covered under the Plan.]
*** Items (4) and (5) of pre-approved Addendum – Not Applicable ***
(6) Modified Definition of Earnings. For purposes of determining any
Employee contributions and Final Average Earnings, Earnings as
defined in Section 2.26 of the Master Plan shall be modified as follows
(check all that apply):
(a) excluding overtime pay.
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
(b) excluding bonuses.
(c) excluding reimbursed expenses and lump sum vacation pay
(specify type of excluded earnings).
(d) including perquisites or allowances for use of a car or house
rent.
(e) including severance payments; provided that the following
limitations shall apply (must specify):
.
(f) including ___________________ (specify type of included
earnings).
This definition of Earnings applies to (check one):
All Participants. (But see General Addendum subsection 15(nn) regarding
inclusion of severance payments for certain SES Participants who terminate
employment on or after April 1, 2011 and execute a separation agreement
with Augusta, Georgia).
Only the following Participants (must specify): _________________________.
NOTE: The Employer is responsible for providing any and all documentation to
the Administrator relating to payments that are included in the definition of
Earnings pursuant to this Section, including but not limited to the amount(s) paid
and the date of such payment(s).
[Repeat above subsection as necessary for each applicable definition and Participant
class covered under the Plan.]
*** Items (7) through (14) of pre-approved Addendum – Not Applicable ***
(15) Other (may include, but shall not be limited to, provisions relating to
Master Plan Sections 6.03, 6.06, 8.04, 8.06, 8.08, 8.09, 8.10, 8.12, 9.01
and 9.02):
(a) Participant Classes. The following description of classes of Eligible
Employees shall control in administering the Plan. The Class to which a
person belongs will be determined based upon the records of the Employer as
reported to GMEBS. Employees shall qualify for participation by meeting
the applicable eligibility requirements specified in Sections 9-12 of the
Adoption Agreement and this Addendum:
Class 1 (Class 1 Public Safety Personnel under former GMEBS Plan who
Elect New Plan): This class includes (1) Public Safety Personnel who were
employed on the original effective date of the GMEBS Plan (March 1, 1987)
and who were not participants in any other Employer-sponsored retirement
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
plan and (2) Public Safety Personnel who were hired after March 1, 1987 and
before December 17, 1996, who elected in accordance with the election
procedures specified in Sections 7.11-7.15 of the Addendum to the Adoption
Agreement that became effective January 1, 2008 (Ordinance No. 7017)
(affirmatively or by default) to be bound by the terms of the restated
GMEBS Plan that apply to Class 1 Employees effective January 1, 2008.
For purposes of this Adoption Agreement and Addendum, the term “Public
Safety Personnel” shall mean: (a) law enforcement personnel who are Full-
Time Employees, are certified under the Georgia Peace Officer Standards
and Training Act, and whose most recent employment with Augusta was
with a Public Safety Department; and (b) fire safety personnel who are Full-
Time Employees, are certified under the Georgia Fire Fighter Standards and
Training Act, and whose most recent employment with Augusta was with a
Public Safety Department. The term “Public Safety Department” shall
include the Augusta, Georgia Fire Department, the Augusta, Georgia 911
Department, the Richmond County Sheriff’s Office, the Richmond County
Marshall’s Office, and the Richmond County Correctional Institution. The
term “Full-Time Employee” shall mean an Employee who meets the
minimum hours per week and months per year requirements specified under
Section 10 of the Adoption Agreement pertaining to Eligibility Conditions.
Class 2 (Class 1 Public Safety Personnel under former GMEBS Plan Who Do
Not Elect New Plan): This class includes (1) Public Safety Personnel who
were employed on the original effective date of the GMEBS Plan (March 1,
1987) and who were not participants in any other Employer-sponsored
retirement plan and (2) Public Safety Personnel who were hired after March
1, 1987 and before December 17, 1996, who elected, in accordance with and
subject to the established administrative procedures for such election, not to
be bound by the terms of the restated GMEBS Plan that apply to Class 1
Employees effective January 1, 2008.
Class 3 (Class 2 Non-Public Safety Personnel under former GMEBS Plan
Who Elect New Plan): This class includes Employees, other than Public
Safety Personnel, who were employed on the effective date of the GMEBS
Plan (March 1, 1987) who were not participants in any other Employer-
sponsored retirement plan, and Employees, other than Public Safety
Personnel, who were hired after March 1, 1987 and before December 17,
1996, who elected (affirmatively or by default) in accordance with the
election procedures specified in Sections 7.11-7.15 of the Addendum to the
Adoption Agreement that became effective January 1, 2008 (Ordinance No.
7017), to be bound by the terms of the restated GMEBS Plan that apply to
Class 3 Employees effective January 1, 2008.
Class 4 (Class 2 Non-Public Safety Personnel under former GMEBS Plan
Who Do Not Elect New Plan): This class includes Employees, other than
Public Safety Personnel, who were employed on the effective date of the
GMEBS Plan (March 1, 1987) who were not participants in any other
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Employer-sponsored retirement plan, and Employees, other than Public
Safety Personnel, who were hired after March 1, 1987 and before December
17, 1996, who elected in accordance with the election procedures specified in
Sections 7.11-7.15 of the Addendum to the Adoption Agreement that became
effective January 1, 2008 (Ordinance No. 7017), not to be bound by the terms
of the restated GMEBS Plan that apply to Class 3 Employees effective
January 1, 2008.
Class 5 (Participants under former 1977 DB Retirement Plan Who Elect New
Plan): This class includes Employees who were participants under the 1977
DB Retirement Plan immediately prior to January 1, 2008 and who elected
(affirmatively or by default), in accordance with the election procedures
specified in Sections 7.11-7.15 of the Addendum to the Adoption Agreement
that became effective January 1, 2008 (Ordinance No. 7017), to be bound by
the terms of the restated GMEBS Plan that apply to Class 5 Employees
effective January 1, 2008.
Class 6 (Participants under former 1977 DB Retirement Plan Who Do Not
Elect New Plan): This class includes Employees who were participants under
the 1977 DB Retirement Plan immediately prior to January 1, 2008 and who
elected, in accordance with the election procedures specified in Sections 7.11-
7.15 of the Addendum to the Adoption Agreement that became effective
January 1, 2008 (Ordinance No. 7017), not to be bound by the terms of the
restated GMEBS Plan that apply to Class 5 Employees effective January 1,
2008.
Class 7 (Participants under former 1998 DC Plan Who Elect New Plan):
This class includes Employees who were participants under the City of
Augusta-Richmond County 1998 Defined Contribution Retirement Plan
immediately prior to January 1, 2008 (including elected or appointed
members of the Governing Authority who participated under the 1998 DC
Plan) who elected (affirmatively or by default), in accordance with the
election procedures specified in Sections 7.11-7.15 of the Addendum to the
Adoption Agreement that became effective January 1, 2008 (Ordinance No.
7017), to transfer their defined contribution plan account balance to GMEBS
and to participate under the terms of the restated GMEBS Plan that apply to
Class 7 Employees effective January 1, 2008.
Class 8 (Employees Who Do Not Participate in Any Plan): This class
includes Employees who were actively employed as of October 1, 2007 and
who as of said date were not participating in any defined benefit retirement
plan or defined contribution plan or other retirement plan which was funded
in whole or part by Augusta (as reflected in the records of Augusta and as
reported to GMEBS).
Class 9 (Employees Hired or Re-hired after October 1, 2007): This class
includes Eligible Regular Employees who are hired or re-hired by Augusta
after October 1, 2007, and elected or appointed members of the Governing
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Authority who take office or return to office after October 1, 2007 (subject to
any applicable election requirements or other limitations on participation by
members of the Governing Authority or other special classes referred to in
subsection 15(b) below). This class also includes Eligible Regular Employees
who were employed with the Augusta Richmond County Planning
Commission (ARCPC) on October 31, 2011, who did not participate in the
ARCPC’s GMEBS Defined Benefit Plan as of October 31, 2011, and who
became employees of Augusta on November 1, 2011. This class shall not
include employees who were employed with the ARCPC on October 31, 2011,
who participated in the ARCPC’s GMEBS Defined Benefit Retirement Plan
as of such date, and who became employees of Augusta on November 1, 2011,
unless such employees subsequently terminate employment with Augusta
and are later re-hired by Augusta.
(b) Participation Optional For Eligible Employees Initially Employed Prior to
October 1, 2017 Who Were in Certain Classes; 30-Day Election Period;
Mandatory Participation for All Eligible Employees Initially Employed or
Taking Office on or after October 1, 2017.
(i) Eligible Employees Initially Employed or Initially Taking Office on or
after October 1, 2017. Notwithstanding the provisions of paragraph
15(b)(ii) below, effective on or after October 1, 2017, all Eligible
Employees initially employed or initially taking office as an elected or
appointed member of the Governing Authority on or after such date
shall become Participants in this Plan upon employment. Such
Eligible Employees for whom participation is mandatory include but
are not limited to Eligible Employees in classes identified in
paragraph 15(b)(ii) below for whom participation in this Plan would
have been optional had they been initially employed prior to October
1, 2017. See subsection 15(gg) regarding effect of reemployment or
return to office by a Participation who made an election pursuant to
paragraph 15(b)(ii) below.
(ii) Eligible Employees Initially Employed or Initially Taking Office prior
to October 1, 2017. Prior to October 1, 2017, participation in this Plan
is optional for certain classes of Eligible Regular Employees and
elected or appointed members of the Governing Authority, as
provided below. If participation is optional, then the individual must
make an election to participate in either this Plan or the Georgia
Municipal Association (GMA) Defined Contribution Plan, on a form
provided by the Employer for such purpose and in accordance with
procedures specified by the Employer, within 30 days after
employment or taking office (see also General Addendum subsection
15(gg) concerning applicable election requirements). The election is
irrevocable, and the failure to make the election within the 30-day
time limit shall be deemed an irrevocable election to participate in this
Plan rather than the GMA Defined Contribution Plan. Subject to the
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
above election requirements, participation is optional for the
following classes:
Elected or Appointed Members of Governing Authority – Any
Employee who initially takes office (no prior service with Augusta) as
an elected or appointed member of the Governing Authority (member
of the Augusta, Georgia Commission Council) after October 1, 2007
or who returns to said office after October 1, 2007 (but prior to
October 1, 2017). However, those employed or in office as of October
1, 2007 will be bound by their plan election made in accordance with
and subject to the administrative procedures for such election
specified under Sections 7.11-7.15 of the Addendum to the Adoption
Agreement that became effective January 1, 2008 (Ordinance No.
7017). (See subsection 15(gg) concerning the effect of later return to
service.)
Law Department Staff Attorneys – Any Employee who is initially
employed (no prior service with Augusta) as an Augusta Law
Department General Counsel or Law Department staff attorney or
who is reemployed in said position after October 1, 2007 (but prior to
October 1, 2017). However, those employed as of October 1, 2007 will
be bound by their plan election made in accordance with and subject
to the administrative procedures for such election specified under
Sections 7.11-7.15 of the Addendum to the Adoption Agreement that
became effective January 1, 2008 (Ordinance No. 7017). (See
subsection 15(gg) concerning the effect of later return to service.)
Administrator, Assistant Administrators – Any Employee who is
initially employed (no prior service with Augusta) as an Augusta
Administrator or Assistant Administrator, or who is reemployed in
said position after October 1, 2007 (but prior to October 1, 2017).
However, those employed as of October 1, 2007 will be bound by their
plan election made in accordance with and subject to the
administrative procedures for such election specified under Sections
7.11-7.15 of the Addendum to the Adoption Agreement that became
effective January 1, 2008 (Ordinance No. 7017). (See subsection 15(gg)
concerning the effect of later return to service.)
Department Directors, Assistant Dept. Directors – Any Employee who
is initially employed (no prior service with Augusta) as a Department
Director or Assistant Department Director, or who is reemployed in
said position after October 1, 2007 (but prior to October 1, 2017).
However, those employed as of October 1, 2007 will be bound by their
plan election made in accordance with and subject to the
administrative procedures for such election specified under Sections
7.11-7.15 of the Addendum to the Adoption Agreement that became
effective January 1, 2008 (Ordinance No. 7017). (See subsection 15(gg)
concerning the effect of later return to service.)
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Other (must specify): – Notwithstanding the above provisions
allowing for optional participation, participation in this Plan will be
mandatory for any person who is a member of Class 8 (see subsection
15(a) above for a description of Class 8).
Note: See also subsection 15(gg) concerning treatment of classes for whom
participation is optional and mandatory participation in GMEBS DB
Plan in the event of later termination and return to Service.
(c) Formula for Elected or Appointed Members of the Governing Authority.
The monthly normal retirement benefit for elected or appointed members of
the Governing Authority shall be 1/12 of 1.65% of the Participant's Final
Average Earnings multiplied by years of Total Credited Service as an elected
or appointed member of the Governing Authority. This formula applies to all
Participants who are elected or appointed members of the Governing
Authority and who hold office after January 1, 2010.
(d) New GMEBS Plan Election by 1998 Defined Contribution Plan Participants;
Generally. Augusta, Georgia (hereinafter "Augusta") previously maintained
a defined contribution plan known as the 1998 Augusta Money Purchase
Plan (Nationwide Retirement Solutions Governmental Defined Contribution
Plan, hereinafter referred to as the "1998 Defined Contribution Plan" or
"DC Plan"). Employees who were actively employed (as reflected in the
records of the Employer) as of October 1, 2007, including elected or
appointed members of the Governing Authority, who were Participants in
the 1998 Defined Contribution Plan and including any Employees who would
have been eligible to participate under the DC Plan as of October 1, 2007 but
who had not yet satisfied the 30-day waiting period under the DC Plan as of
October 1, 2007, were required to make a one-time, irrevocable election on a
form provided by Augusta for such purpose and in accordance with the
administrative procedures specified in Sections 7.11-7.15 of the Addendum to
the Adoption Agreement that became effective January 1, 2008 (Ordinance
No. 7017) to either: (1) continue participating in the DC Plan, subject to the
terms and conditions of the DC Plan, as amended and restated effective
January 1, 2008; or (2) waive their benefits under the DC Plan, transfer their
DC Plan account balance to this Plan (new GMEBS DB Plan), and begin
participating under this Plan subject to the terms and conditions of this Plan
and in particular those terms and conditions applicable to Class 7
Employees. Terminated Employees and former Participants under the DC
Plan (as of October 1, 2007) were not permitted to make an election and
continued to be subject to the terms of the DC Plan, as amended and restated
effective January 1, 2008, with respect to their period of participation under
the DC Plan, except as otherwise provided in subsection 15(q) below
(concerning reemployment).
(e) Effect of New GMEBS DB Plan Election by 1998 DC Plan Participants (Class
7). If pursuant to the administrative procedures specified in Sections 7.11-
7.15 of the Addendum to the Adoption Agreement that became effective
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
January 1, 2008 (Ordinance No. 7017) an Employee participant under the
DC Plan as of October 1, 2007 elected (affirmatively or by default) to waive
his participation under the DC Plan in favor of participation under this Plan
(new GMEBS DB Plan): (1) he/she was required as part of said election to
authorize and direct (or he was deemed to have authorized and directed in
the case of a default election) the transfer of the value of all accounts
maintained on behalf of the Employee under the DC Plan as of December 31,
2007 (including all employer contributions, employee contributions, and
earnings thereon up until the transfer date, but excluding any rollover
contributions and earnings thereon) from the DC Plan to this Plan, for the
purpose of funding benefits payable under this Plan (no partial account
transfers were permitted); (2) he/she became subject to the terms of the
GMEBS Master Plan, the Adoption Agreement and this Addendum
generally, and the plan benefits and features that apply to Class 7 Employees
in particular (as reflected in the GMEBS Adoption Agreement and this
Addendum); (3) the period of service with Augusta prior to January 1, 2008
during which the Employee made required employee contributions to the DC
Plan, as reflected in the records of the Employer and as reported to GMEBS,
excluding any periods for which the Employee did not make employee
contributions to the DC Plan and provided the Employee has not previously
withdrawn or received a distribution of his DC Plan account funds (in the
event of a partial withdrawal, the employee's credit for prior service will be
prorated), were taken into account under this Plan for purposes of
determining the amount of any retirement or death benefit payable to or on
behalf of the Employee under this Plan and for purposes of meeting this
Plan's minimum service requirements for vesting, and eligibility for
retirement or death benefits, except as otherwise provided in subsection
15(ee) below (concerning employee withdrawal of contributions); (4) he/she
was considered vested in his transferred employer contributions as of
December 31, 2007 to the extent he was vested in said contributions under
the terms of the DC Plan as of December 31, 2007 and he will be considered
100% vested in said employer contributions when he has at least 5 years of
combined Credited Service under the former DC Plan and the new GMEBS
DB plan; (5) he/she was 100% vested in his transferred employee
contributions as of December 31, 2007, and the Employee has a guaranteed
minimum benefit, payable in accordance with the benefit payment options
available under this Plan, equal to the value of his transferred employee
contributions under the DC Plan as of December 31, 2007, plus 5% interest
per year after December 31, 2007, computed in accordance with subsection
15(dd) below (this provision shall not be interpreted to permit lump sum
distributions, except as otherwise permitted in the Master Plan); (6) if the
Employee terminates employment with Augusta before becoming 100%
vested under this Plan, the amount of his employee contributions, including
employee contributions transferred from the 1998 DC Plan, together with
interest computed in accordance with subsection 15(dd) below, will be paid to
the Employee (or to the Employee's estate in the case of termination due to
death) in a lump sum in lieu of any other benefit under this Plan; (7) if the
Employee terminates employment, retires, or dies after becoming 100%
- 10 -
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
vested under this Plan, the total amount of benefits paid to the Employee
(and/or his Beneficiary, as applicable) cannot be less than the value of the
Employee's transferred employee contributions as of December 31, 2007 plus
any employer contributions transferred from the 1998 DC Plan, plus interest
on such amounts, computed in accordance with subsection 15(dd) below,
reduced by any benefits previously paid to the Employee (or his Beneficiary)
under the Plan; (8) the Employee's Credited Service with other GMEBS
member employers (apart from Augusta) was counted in determining
whether the Employee has satisfied the minimum service requirements for
vesting under this Plan; and (9) if the Employee had credited service under
the 1977 DB Plan or the Old GMEBS Plan prior to January 1, 2008
(excluding any periods for which the Employee did not make employee
contributions and provided the Employee has not previously withdrawn or
received a distribution of his employee contributions) such credited service
will also be counted under this Plan for purposes of determining the amount
of any retirement or death benefit payable to or on behalf of the Employee
under this Plan and for purposes of meeting this Plan's minimum service
requirements for vesting and eligibility for retirement or death benefits.
(f) Treatment of Transferred DC Plan Account Funds. 1998 Defined
Contribution Plan account balances transferred to this Plan pursuant to
subsection 15(e) above will be used to help fund benefits payable to the
Employee (and/or his Beneficiary under this Plan, as applicable) under this
Plan. Amounts transferred to this Plan shall not otherwise be distributable
to the Employee or any other person or entity, except as otherwise provided
in subsection 15(e) above or subsection 15(ee) below (concerning employee
withdrawal of contributions). Upon the transfer of DC account funds to this
Plan, Employees who elected the new GMEBS Plan shall have no further
right, title, or interest under the DC Plan in its then current form or as
amended, except with respect to any rollover contributions and earnings
thereon remaining in the DC Plan.
(g) Effect of Election to Remain in DC Plan. If an Employee participant under
the DC Plan as of October 1, 2007 elected not to transfer to this Plan, then he
will not be permitted to participate in this Plan or receive any benefit from
this Plan, except as otherwise provided in this subsection 15(g) or under
subsection 15(r) below (concerning reemployment). If a DC Plan participant
elected not to transfer to this Plan and he had previously participated under
the 1977 Plan or the old GMEBS Plan, then his eligibility for early or normal
retirement benefits and the amount of any retirement benefit payable with
respect to his prior period of participation under such plan (including cost-
of-living adjustments), if any, shall be determined based upon the benefit
formula and the other terms of 1977 Plan or the old GMEBS plan (as
applicable) in effect as of the date that he ceased participating in said plan as
an active employee, and his final average earnings as of said date. In no event
will a DC Plan participant who elected not to transfer to this Plan be eligible
for disability benefits or pre-retirement death benefits under this Plan based
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
on his prior old GMEBS Plan or 1977 Plan service, except as otherwise
provided below with respect to reemployment.
(h) New GMEBS Plan Election by 1977 Defined Benefit Plan Participants;
Generally. Augusta previously maintained a defined benefit plan known as
the January 1, 1977 Retirement Plan (hereinafter referred to as the "1977
DB Plan" or "1977 Plan"). Employees who were actively employed and who
were participants in the 1977 Plan as of October 1, 2007 (as reflected in the
records of the Employer) were required to make a one-time, irrevocable
election on a form provided by Augusta for such purpose and in accordance
with the administrative procedures specified in Sections 7.11-7.15 of the
Addendum to the Adoption Agreement that became effective January 1, 2008
(Ordinance No. 7017) to either: (1) be subject to the plan benefits and
features that apply to 1977 Plan Employees who elected the new GMEBS DB
Plan (as reflected in the GMEBS Adoption Agreement and General
Addendum provisions applicable to Class 5 Employees); or (2) continue to be
subject to certain plan benefits and features that previously applied under
the 1977 Plan (as reflected in the GMEBS Adoption Agreement and General
Addendum provisions applicable to Class 6 Employees). Terminated
Employees and former Participants under the 1977 Plan (as of October 1,
2007) were not permitted to make an election and the amount of benefits
payable to them upon normal retirement, if any, will be determined based
upon their vested accrued normal retirement benefit as determined under
the terms of the 1977 Plan in effect as of the date that they terminated
participation under the 1977 Plan as an active employee, and their final
average earnings determined under the terms of the 1977 Plan as of said
termination date (except as otherwise provided in subsection 15(s) below
(concerning reemployment)). Except as otherwise provided in subsection
15(s) below (concerning reemployment), said former participants under the
1977 Plan shall otherwise be subject to the terms and conditions of the
GMEBS Adoption Agreement and Addendum that apply to Class 6
Employees with respect to eligibility requirements for early or normal
retirement, cost-of-living adjustments, early retirement reduction factors,
terminated vested death benefits (none available), benefit payment options
(except that Retirees and beneficiaries in pay status as of December 31, 2007
will be bound by the retirement benefit payment option previously selected
by the Retiree), interest on employee contributions, the grandfathered 415
limit (see subsection 15(aa)(v)), and termination of disability retirement
benefits.
(i) Effect of New GMEBS Plan Election by 1977 DB Plan Participants (Class 5).
If pursuant to the administrative procedures specified in Sections 7.11-7.15 of
the Addendum to the Adoption Agreement that became effective January 1,
2008 (Ordinance No. 7017) an Employee participant under the 1977 Defined
Benefit Plan as of October 1, 2007 elected (affirmatively or by default) to
waive certain benefits payable under the terms of the 1977 DB Plan in favor
of participation under this Plan (new GMEBS DB Plan): (1) he was required
as part of said election to authorize (or in the case of a default election, he
- 12 -
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
was deemed to have authorized) the use of all employee contributions made
to the 1977 Plan (and accumulated interest thereon) to help fund benefits
payable under this Plan; (2) he became subject to the terms of the GMEBS
Master Plan, this Adoption Agreement and Addendum generally, and the
plan benefits and features that apply to Class 5 Employees in particular (as
reflected in the GMEBS Adoption Agreement and this Addendum); (3) his
credited service as determined under the terms of the 1977 Plan in effect
immediately prior to January 1, 2008 (as reflected in the records of the
Employer and as reported to GMEBS), excluding any periods during which
the Employee did not make required contributions to the 1977 Plan or any
period for which the Employee had withdrawn or received a refund of
employee contributions, will be taken into account under this Plan for
purposes of determining the amount of any retirement or death benefit
payable to or on behalf of the Employee under this Plan and for purposes of
meeting the minimum service requirements for vesting and eligibility for
retirement or death benefits applicable to Class 5 Employees; (4) his
Credited Service with other GMEBS member employers (apart from
Augusta) will be counted in determining whether the Employee has satisfied
the minimum service requirements for vesting under this Plan; and (5) if the
Employee had previously participated under the old GMEBS Plan, his
credited service under the old GMEBS Plan prior to January 1, 2008, if any
(excluding any periods for which the Employee did not make employee
contributions and provided the Employee had not previously withdrawn or
received a distribution of his employee contributions) will be taken into
account under this Plan for purposes of determining the amount of any
retirement or death benefit payable to or on behalf of the Employee under
this Plan and for purposes of meeting this Plan's minimum service
requirements for vesting and eligibility for retirement or death benefits.
(j) Effect of Election to Remain Subject to Certain 1977 DB Plan Provisions
(Class 6). If pursuant to the administrative procedures specified in Sections
7.11-7.15 of the Addendum to the Adoption Agreement that became effective
January 1, 2008 (Ordinance No. 7017) an Employee participant under the
1977 Defined Benefit Plan as of October 1, 2007 elected not to be subject to
the terms of new GMEBS Plan that apply to Class 5 Participants: (1) he/she
continued to be subject to certain plan benefits and features that previously
applied under the 1977 Plan (as reflected in the GMEBS Adoption
Agreement and Addendum provisions applicable to "Class 6" Employees);
(2) employee contributions previously made to the 1977 DB Plan (and
accumulated interest thereon) were used to fund Class 6 benefits payable to
the Employee under this Plan; (3) he/she became subject to the applicable
terms of the GMEBS Master Plan, the Adoption Agreement and this General
Addendum generally, and the plan benefits and features that apply to Class 6
Employees in particular (as reflected in the GMEBS Adoption Agreement
and General Addendum), except as otherwise provided in this subsection and
in subsection 15(aa) (concerning certain 1977 Plan provisions that remain in
effect for Class 6 Employees) and subsection 15(t) (concerning
reemployment); (4) his/her credited service under the 1977 Plan as
- 13 -
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
determined under the terms of the 1977 Plan in effect immediately prior to
January 1, 2008 (as reflected in the records of the Employer and as reported
to GMEBS), excluding any periods during which the Employee did not make
required contributions to the 1977 Plan or any period for which the
Employee had withdrawn or received a refund of employee contributions,
will be taken into account under this Plan for purposes of determining the
amount of any retirement or death benefit payable to or on behalf of the
Employee under this Plan and for purposes of meeting the minimum service
requirements for vesting and eligibility for retirement or death benefits
applicable to Class 6 Employees; (5) his/her Credited Service with other
GMEBS member employers will not be counted in determining whether the
Employee has satisfied the minimum service requirements for vesting under
this Plan; and (6) if he/she had previously participated under the old
GMEBS Plan prior to January 1, 2008, then his/her eligibility for early or
normal retirement benefits and the amount of any retirement benefit payable
with respect to his period of participation under the old GMEBS plan
(including cost-of-living adjustments), if any, shall be determined based upon
the benefit formula and the other terms of the old GMEBS plan in effect as
of the date that he/she ceased participating in said plan as an active
employee, and his/her final average earnings as of said date, except as
otherwise provided below with respect to reemployment.
(k) New Plan Election by GMEBS DB Plan Participants; Generally. Employees
who were actively employed and who were Participants in Augusta's
GMEBS Defined Benefit Plan as of October 1, 2007 (as reflected in the
records of the Employer) made a one-time, irrevocable election on a form
approved for such purpose and in accordance with the procedures specified
in Sections 7.11-7.15 of the Addendum to the Adoption Agreement that
became effective January 1, 2008 (Ordinance No. 7017) to either: (1) be
subject to the plan benefits and features that apply to GMEBS Plan
participants who elect the new GMEBS Plan (as reflected in the GMEBS
Adoption Agreement and General Addendum provisions applicable to Class
1 Employees (public safety employees formerly known as "Class 1"
Employees under old GMEBS Plan who elected the new GMEBS Plan) or
Class 3 Employees (non-public safety employees formerly known as "Class
2" Participants under old GMEBS Plan who elected the new GMEBS Plan),
as applicable; or (2) continue to be subject to certain plan benefits and
features that applied under the GMEBS Plan prior to January 1, 2008 (“Old
GMEBS Plan” or “former GMEBS Plan”) (as reflected in the new GMEBS
Adoption Agreement and General Addendum provisions applicable to Class
2 Employees (public safety employees formerly known as "Class 1"
Participants under old GMEBS Plan who did not elect new GMEBS Plan) or
Class 4 Employees (non-public safety employees formerly known as "Class
2" Participants under old GMEBS Plan who did not elect the new GMEBS
Plan), as applicable. Terminated Employees and former Participants under
the GMEBS Plan (as of October 1, 2007) were not permitted to make an
election and remain subject to the old GMEBS plan terms and conditions,
benefits and features that were in effect as of the person's termination date
- 14 -
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
(as applicable, depending on the person's classification under the old
GMEBS Plan), except as otherwise provided in subsection 15(u) below
(concerning reemployment).
(l) Effect of New Plan Election by GMEBS Participants (Class 1 and Class 3). If
pursuant to the administrative procedures specified in Sections 7.11-7.15 of
the Addendum to the Adoption Agreement that became effective January 1,
2008 (Ordinance No. 7017) an Employee Participant under the GMEBS Plan
as of October 1, 2007 elected (affirmatively or by default) to waive benefits
payable under the terms of the former GMEBS Plan in favor of benefits
payable under the terms of the new GMEBS Plan that became effective
January 1, 2008: (1) he/she became subject to the terms of the GMEBS
Master Plan, the Adoption Agreement and this General Addendum
generally, and the plan benefits and features that apply in particular to Class
1 Employees (public safety Employees formerly known as "Class 1"
Employees under old GMEBS Plan who elected the new GMEBS Plan) or
Class 3 Employees (non-public safety Employees formerly known as "Class
2" Participants under old GMEBS Plan who elected the new GMEBS Plan),
as applicable, and as reflected in the GMEBS Adoption Agreement and this
Addendum; and (2) if the Employee had previously participated under the
1977 Plan, his/her credited service under the 1977 Plan prior to January 1,
2008, if any (excluding any periods for which the Employee did not make
employee contributions and provided the Employee had not previously
withdrawn or received a distribution of his/her employee contributions) will
be taken into account under this Plan for purposes of determining the
amount of any retirement or death benefit payable to or on behalf of the
Employee under this Plan and for purposes of meeting this Plan's minimum
service requirements for vesting and eligibility for retirement or death
benefits.
(m) Effect of Old Plan Election by GMEBS Participants (Class 2 and Class 4). If
pursuant to the administrative procedures specified in Sections 7.11-7.15 of
the Addendum to the Adoption Agreement that became effective January 1,
2008 (Ordinance No. 7017) an Employee Participant under the GMEBS Plan
as of October 1, 2007 elected not to waive benefits payable under the terms of
the former GMEBS Plan in favor of benefits payable under the terms of the
GMEBS Plan that became effective January 1, 2008: (1) he/she became
subject to the terms of the GMEBS Master Plan, the Adoption Agreement
and this General Addendum generally, and the plan benefits and features
that apply in particular to Class 2 Employees (public safety Employees
formerly known as "Class 1" Employees under old GMEBS Plan who did
not elect the new GMEBS Plan) or Class 4 Employees (non-public safety
Employees formerly known as "Class 2" Participants under the old GMEBS
Plan who did not elect the new GMEBS Plan), as applicable, and as reflected
in the GMEBS Adoption Agreement and this General Addendum; and (2) if
he/she had previously participated under the 1977 Plan prior to January 1,
2008, then his/her eligibility for early or normal retirement benefits and the
amount of any retirement benefit payable with respect to his/her period of
- 15 -
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
participation under the 1977 Plan (including cost-of-living adjustments), if
any, shall be determined based upon the benefit formula and the other terms
of the 1977 plan in effect as of the date that he/she ceased participating in
said plan as an active employee, and his/her final average earnings as of said
date.
(n) Effect of No Election (Default Election) - Participation in New GMEBS DB
Plan. If a 1998 DC Plan participant, a 1977 DB Plan participant, or a
GMEBS Plan participant was eligible to make an election under the
applicable terms of Ordinance No. 7017 but failed or refused to submit a
signed election form within the prescribed election period pursuant to any
procedures established by the Interim Human Resources Director, the
Employee was deemed to have irrevocably elected to participate under the
terms of the new GMEBS DB Plan and became subject to the provisions of
the Adoption Agreement and this General Addendum that apply to Class 1,
Class 3, Class 5, or Class 7 Participants, as applicable.
(o) Employees on Leave of Absence; Election. If an Employee participant in the
1998 DC Plan, the 1977 DB Plan, or the GMEBS Plan would otherwise have
been eligible to make an election under the applicable terms of Ordinance
No. 7017 but was on an approved leave of absence that included any part of
the election period (and assuming the Employee did not submit an election
form before the end of the election period), the Employee will be given the
opportunity to make the irrevocable election pursuant to the procedures
specified in Sections 7.11-7.14 of the Addendum to the Adoption Agreement
that became effective January 1, 2008 (Ordinance No. 7017), if and when the
Employee returns to active employment with Augusta immediately upon
expiration of said leave of absence. Said election must be submitted by the
Employee to the Interim Human Resources Director within one (1) calendar
month of the Employee's return to active employment. If the Employee does
not return to active employment with Augusta immediately following
expiration of the leave of absence, the Employee will be deemed to have
irrevocably elected not to participate under the terms of the new GMEBS DB
Plan. If the Employee returns to active employment as an Eligible Regular
Employee immediately upon expiration of the leave of absence but does not
make an election within one (1) calendar month after return to active
employment, the Employee will be deemed to have elected the new GMEBS
Plan and will be subject to the terms of the Plan applicable to Class 1, Class
3, Class 5 or Class 7, as applicable.
(p) Eligible Regular Employees Initially Employed or Reemployed Between
October 1, 2007 & January 1, 2008. If an Eligible Regular Employee was
initially employed or reemployed after October 1, 2007 and before January
1, 2008, he or she was not eligible to participate in the 1998 DC Plan.
Assuming he or she met the applicable requirements for participation in this
Plan, the Employee commenced participation in this Plan as of January 1,
2008, and the Employee was required to begin making employee
contributions to the Plan as of January 1, 2008. However, assuming the
- 16 -
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
other terms and conditions of the Plan were satisfied, Eligible Regular
Employees who were initially employed or reemployed after October 1, 2007
and before January 1, 2008 and who became Participants in this Plan
received credit for Service between October 1, 2007 and January 1, 2008,
notwithstanding the fact that their employee contributions did not commence
until January 1, 2008.
(q) Reemployment of Former 1998 DC Plan Participants after October 1, 2007
(No Election Opportunity); Participation in GMEBS DB Plan; Prior Service
Credit Purchase. This subsection will not apply to any Employee who had an
opportunity to make an election under subsection 15(d) (active employee
election) or subsection 15(o) (election by employees on leave of absence).
Except as otherwise provided in subsection 15(gg)(iii), if a former 1998 DC
Plan Participant is reemployed as an Eligible Regular Employee after
October 1, 2007, he/she will be governed by the terms of the new GMEBS DB
Plan applicable to Class 9 Employees. Said Eligible Regular Employees will
not receive any credit under this Plan with respect to their Service with
Augusta prior to their reemployment date for any purpose (vesting, benefit
eligibility, or benefit computation) under this Plan, except as otherwise
permitted under the Service Credit Purchase Addendum.
(r) Reemployment of DC Plan Participants Who Elect DC Plan; Mandatory
Participation in GMEBS Plan. If a 1998 DC Plan Participant elected to
remain in the DC Plan in accordance with subsection 15(d) (active
employees) or subsection 15(o) (election by employees on leave of absence)
above and is later terminated and became reemployed by Augusta as an
Eligible Employee, he/she will be governed by the terms of the new GMEBS
Plan applicable to Class 9 Employees, notwithstanding his/her prior election.
Said Eligible Employees will not receive any credit under this Plan with
respect to their Service with Augusta prior to their reemployment date for
any purpose (vesting, benefit eligibility, or benefit computation) under this
Plan, except as otherwise permitted under the Service Credit Purchase
Addendum.
(s) Reemployment of Former 1977 DB Plan Participants after October 1, 2007
(No Election Opportunity); Mandatory Participation in GMEBS DB Plan.
This subsection will not apply to any Employee who had an opportunity to
make an election under subsection 15(h) (active employee election) or
subsection 15(o) (election by employees on leave of absence). Except as
otherwise provided in subsection 15(gg)(iii), if a former 1977 DB Plan
Participant is reemployed as an Eligible Regular Employee after October 1,
2007, he/she will be governed by the terms of the new GMEBS DB Plan
applicable to Class 9 Employees. Said Employees will not receive any credit
under this Plan with respect to their Service with Augusta prior to their
reemployment date for any purpose (vesting, benefit eligibility, or benefit
computation), if they have previously withdrawn their employee
contributions to the 1977 DB Plan, except as otherwise permitted under the
Service Credit Purchase Addendum. If returning Eligible Regular
- 17 -
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Employees have not withdrawn or received a refund of employee
contributions made to the 1977 DB Plan prior to their reemployment, they
will receive credit under this Plan for credited service under the 1977 Plan
relating to said contributions prior to reemployment (the amount of such
credited service will be determined based on the records of the Employer as
reported to GMEBS), excluding any periods during which the Employee did
not make required contributions to the 1977 Plan, provided they satisfy this
Plan's break in service rules, if applicable. Such credit will be taken into
account under this Plan for purposes of determining the amount of any
retirement or death benefit payable to or on behalf of the Eligible Employee
under this Plan and for purposes of meeting the minimum service
requirements for vesting and eligibility for retirement or death benefits,
unless the Employee later withdraws his employee contributions (see
subsection 15(ee) below).
(t) Reemployment of 1977 Plan Participants Who Elect Old 1977 Plan. If a 1977
DB Plan Participant elected the old 1977 DB Plan in accordance with
subsection 15(h) (active employees) or subsection 15(o) (leave of absence)
above and is later terminated and reemployed by Augusta as an Eligible
Regular Employee, he/she will be governed by the terms of the new GMEBS
Plan applicable to Class 9 Employees, notwithstanding his/her prior election.
This rule will also apply to a DC Plan participant or GMEBS Plan
participant who made an old plan election (see subsection 15(g) and
subsection 15(m)) if he/she had credited service prior to January 1, 2008,
under the 1977 Plan, for purposes of determining eligibility and entitlement
to benefits, if any, with respect to said prior credited service under the 1977
Plan.
(u) Reemployment of Former GMEBS Participants after October 1, 2007 (No
Election Opportunity); Mandatory Participation in New GMEBS DB Plan.
This subsection will not apply to any Employee who had an opportunity to
make an election under subsection 15(k) (active employee election) or
subsection 15(o) (election by employees on leave of absence). Except as
otherwise provided in subsection 15(gg)(iii), if a former GMEBS Plan
Participant is reemployed as an Eligible Regular Employee after October 1,
2007, he/she will be governed by the terms of the new GMEBS DB Plan
applicable to Class 9 Employees. If returning Eligible Regular Employees
have not withdrawn or received a refund of their employee contributions
made to the GMEBS Plan prior to their reemployment, they will receive
credit under this Plan for Credited Service under the GMEBS Plan prior to
reemployment, subject to subsection 15(x) below (concerning credit for
Service prior to March 1, 1987) and subject to this Plan's break in service
rules, if applicable. If they have withdrawn their contributions prior to
reemployment, they will be governed by the provisions of the Master Plan
concerning the effect of withdrawal.
(v) Reemployment of GMEBS Participants who Elected Old GMEBS Plan. If a
GMEBS Plan Participant elected the old GMEBS Plan in accordance with
- 18 -
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
subsection 15(k) (active employee election) or subsection 15(o) (election by
employees on leave of absence) above and is later terminated and reemployed
by Augusta as an Eligible Regular Employee, he/she will be governed by the
terms of the new GMEBS Plan applicable to Class 9 Employees,
notwithstanding his/her prior election. This rule will also apply to a DC Plan
participant or 1977 Plan participant who made an old plan election (see
subsection 15(g) and subsection 15(j)) if he/she had credited service prior to
January 1, 2008 under the old GMEBS Plan, for purposes of determining
eligibility and entitlement to benefits, if any, with respect to said prior
credited service under the old GMEBS Plan.
(w) Reemployment of Former Participants under 1945, 1949 Plans. If a former
Participant in the Augusta-Richmond County 1945 Pension Plan or the
Augusta-Richmond County 1949 Pension Plan (not including those who
became participants in the 1977 Plan prior to January 1, 2008) is reemployed
by Augusta as an Eligible Regular Employee after October 1, 2007, he/she
will be governed by the terms of the new GMEBS Plan applicable to Class 9
Employees. His/her service with Augusta prior to such reemployment date
will not be taken into account for any purpose (vesting, benefit eligibility, or
benefit computation) under the terms of this Plan, except as otherwise
permitted in the Service Credit Purchase Addendum.
(x) Classes 1-4; No Credit for Service Prior to Original Effective Date of
GMEBS Plan. With respect to Participants in Classes 1, 2, 3, and 4, Credited
Service does not include Service with Augusta prior to March 1, 1987 (the
original effective date of the GMEBS Plan), except to the extent that credit
for such service is purchased in accordance with and subject to the Service
Credit Purchase Addendum. However, Service by such Participants prior to
March 1, 1987 will be taken into account in determining whether the
Participant has met the minimum service requirements for vesting and
benefit eligibility under this Plan. This provision will apply regardless of the
Participant's reemployment after January 1, 2008.
(y) Class 8 Employees; No Credit for Service Prior to January 1, 2008. With
respect to Class 8 Employees as described in subsection 15(a), Service prior
to January 1, 2008 will not be taken into account for any purpose under this
Plan, except to the extent that credit for such Service is purchased in
accordance with and subject to the Service Credit Purchase Addendum.
(z) Disability Retirement Benefits. Disability retirement benefits under this Plan
shall be administered in accordance with the provisions of the GMEBS
Master Plan, except as otherwise provided in this subsection 15(z) or
subsection 15(aa) below (concerning disability benefits for Class 6
Participants). If a Participant (other than a Class 6 Participant) is not
disabled in accordance with the GMEBS Master Plan Section 2.23(a)
definition solely because he/she lacks the quarters of Social Security coverage
required to receive disability insurance benefits under the Federal Social
Security Act, as amended, Disability shall mean a physical or mental
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
disability of a Participant if the Pension Committee shall determine that he is
permanently incapacitated on the basis of a certificate signed by a physician
selected and engaged by the Participant, stating that: (1) such Participant is
permanently and totally physically or mentally disabled by anatomical,
physiological, or psychological abnormalities that are demonstrable by
medically acceptable clinical and laboratory diagnostic techniques, so as to
be prevented from engaging in any occupation or employment whatsoever
for remuneration or profit; (2) such disability commenced on a specified date
during the period of the Participant's employment with Augusta, Georgia;
(3) such disability will be permanent and continuous during the remainder of
the Participant's life; and (4) such disability was not intentionally self-
inflicted, incurred in the commission of a felonious enterprise, or the result of
the abuse or illegal use of narcotics or drugs. The Pension Committee shall
have the right to require the Participant who applies for Disability
Retirement or who is receiving Disability Retirement benefits to be examined
by a physician chosen by the Pension Committee to confirm the Participant's
initial disability or continuation of disability. Should the physician chosen by
the Pension Committee not confirm the Participant's initial disability or
continuation of disability, then such physician and the physician selected by
the Participant shall select a third physician by mutual agreement, who shall
determine finally and unalterably whether the Participant is disabled as
defined herein.
(aa) Certain Old 1977 DB Plan Provisions Preserved for Class 6 Participants.
(i) Class 6 Interest on Employee Contributions. Notwithstanding any
provision of this Plan to the contrary, for Class 6 Participants interest
shall be credited on Employee Contributions from the January 1 next
following the date of which such Contributions are made until the
earlier of: (1) the date of termination of employment for any reason;
and (2) the Participant's Normal Retirement Date, with such interest
compounded annually at the rate of 5% per annum.
(ii) Class 6 Early Retirement Factors. Notwithstanding any provision of
this Plan to the contrary, for Class 6 Participants, the monthly Early
Retirement benefit shall be computed in the same manner as the
Normal Retirement benefit, but the benefit shall be reduced by 5/12%
for each complete month by which the Early Retirement Date of a
Participate precedes his Normal Retirement Date or Alternative
Normal Retirement Date (age 65, or age 62 if the Participant has 25
years of Credited Service).
(iii) Class 6 Disability Retirement.
(A) Employment-Connected Disability. A Class 6 Participant may
retire with a Disability Retirement benefit under the Plan if he
becomes totally and permanently disabled with a "Disability"
as defined in GMEBS Master Plan Section 2.23 (based on
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Social Security disability determination, except where
Participant has insufficient quarters of Social Security
coverage) from a cause arising out of and in the course of
employment, as determined by the Pension Committee. If
Master Plan Section 2.23(b) applies (due to insufficient
quarters of Social Security coverage) and the physician chosen
by the Pension Committee does not confirm the Participant's
disability, then such physician and the physician chosen by the
Participant shall select a third physician by mutual agreement,
who shall determine finally whether the Participant is disabled
within the definition of GMEBS Master Plan Section 2.23(b).
Payment of the Disability Retirement benefit to Class 6
Participants shall be governed by the following provisions of
this subsection 15(aa)(iii), notwithstanding any other provision
of the GMEBS Master Plan to the contrary.
(B) Class 6 Non-Admissible Causes of Disability. Notwithstanding
anything in this subsection 15(aa)(iii) or the Master Plan to the
contrary, a Class 6 Participant shall not be entitled to receive
any Disability Retirement benefit if the Pension Committee
determines that the Participant's disability is a result of any of
the following: excessive and habitual illegal use by the
Participant of drugs or narcotics; injury or disease sustained
by the Participant while willfully participating in acts of
violence, riots, civil insurrections, or while committing a
criminal offense; injury or disease sustained by the Participant
after his employment has terminated; injury or disease
sustained by the Participant while working for anyone other
than Augusta and directly attributable to such employment; or
intentional, self-inflicted injury.
(C) Class 6 - Continuing Examination. Once each year after
commencement of Disability Retirement benefits, the Pension
Committee may require proof of the continued total and
permanent disability of the Class 6 Participant. The decision
of the Pension Committee on all such questions shall be final
and binding.
(D) Class 6 - Amount of Employment-Connected Disability
Retirement Benefit. The monthly retirement benefit payable
to a Class 6 Participant on his Disability Retirement Date, if he
is entitled to an employment-connected disability benefit under
subsection 15(aa)(iii)(A) above, shall be 1/12 of fifty-percent
(50%) of his Final Average Earnings determined as of his
Disability Retirement Date, reduced by any monthly payment
received under worker's compensation law (as determined by
the Human Resources Director and reported to GMEBS), or if
worker's compensation is paid in a lump-sum payment, the
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
monthly payments otherwise payable to the Participant under
the Plan shall be reduced by an amount which equitably
adjusts, as determined by the Human Resources Director, for
the amount to which the Participant is eligible under worker's
compensation.
(E) Class 6 - Payment of Employment-Connected Disability
Retirement Benefit. The retirement benefit to which a Class 6
Participant is entitled in the event of Disability shall be payable
on the first day of each month. The first payment shall be
made on the Participant's Disability Retirement Date and the
last payment shall be the payment due next preceding the
earlier of (1) the Participant's date of death, or (2) the cessation
of his Disability prior to his Normal Retirement Date. The
Disability Retirement Date shall be the first day of the month
which coincides with or next follows the date the Pension
Committee approves payment of the disability benefit.
(F) Class 6 - Termination of Disability Retirement Benefit. If a
Class 6 Participant's Disability ceases prior to his Normal
Retirement Date and he does not become reemployed by
Augusta within 60 days after his recovery, all rights of the
Participant in and to a Disability Retirement benefit shall cease
and he shall be entitled to: (1) an Early Retirement benefit, if
he had satisfied the requirements for Early Retirement as of
the date of inception of his Total and Permanent Disability, or
(2) a Normal Retirement benefit, if he has satisfied the
requirements for Normal Retirement. Either such benefit shall
be based on his Credited Service and Final Average Earnings
as of the date of inception of the Participant's Disability. If the
Participant's Disability ceases and he becomes reemployed by
Augusta, his employment will be deemed to have been
continuous, provided that the period beginning with the first
month for which he received a disability payment and ending
with the date of reemployment will not be considered as
Credited Service for purposes of the Plan.
(G) Class 6 Non-Employment Connected Disability; 5 Year
Eligibility Requirement. If a Class 6 Participant becomes
Disabled from a cause: (1) not arising out of and in the course
of his employment and (2) other than specified in subsection
15(aa)(iii)(B) above (concerning non-admissible causes of
disability) after the completion of five (5) or more years of
Credited Service, he shall be entitled to a Disability Retirement
benefit in accordance with subsection 15(aa)(iii)(H)-(J) below.
(H) Class 6 Retirement Date, Proof of Non-Employment Connected
Disability. The Disability Retirement Date of a Participant
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
shall be the date defined in subsection 15(aa)(iii)(E) above.
Proof of Disability shall be the same as that required in
subsection 15(aa)(iii)(A)-(C) above.
(I) Class 6 Amount of Non-Employment Connected Disability
Benefit; Accrued Benefit. In the case of a non-employment
connected Disability, the monthly retirement benefit payable to
a Participant on his Disability Retirement Date shall be an
amount equal to 1/12 of 1% of his Final Average Earnings
multiplied by his Credited Service up to his Disability
Retirement Date, reduced by any monthly payment received
under worker's compensation law (as determined by the
Human Resources Director and reported to GMEBS), or if
worker's compensation is paid in a lump-sum payment, the
monthly payments otherwise payable to the Participant under
the Plan shall be reduced by an amount which equitably
adjusts, as determined by the Human Resources Director, for
the amount to which the Participant is eligible under worker's
compensation.
(J) Class 6 Payment of Non-Employment Connected Disability
Benefit; Termination of Benefits. The provisions of subsection
15(aa)(iii)(E) and subsection 15(aa)(iii)(F) above concerning
payment and termination of Disability Retirement Benefits
shall also apply to Class 6 Participants who are receiving non-
employment connected Disability Retirement benefits.
(iv) Class 6 Pre-Retirement In-Service Death Benefits; .
(A) Class 6 Duty-Connected Death prior to, on or after October 1,
2017; Non-Duty-Connected Death on or after October 1, 2017;
25% of Final Average Earnings Payable to Spouse/Minor
Children. If the employment of a Class 6 Participant is
terminated by reason of his death either 1) with respect to
participants who terminate by reason of death prior to, on or
after October 1, 2017, while actively performing the prescribed
duties of his job and not resulting from any misconduct or
willful negligence of the Participant, as determined by the
Pension Committee, or 2) with respect to Participants who
terminate on or after October 1, 2017, such death was not the
result of the Participant actively performing the prescribed
duties of his or her job, as determined by the Pension
Committee, but the Participant had satisfied the Vesting
requirements applicable to Class 6 Participants, the surviving
Spouse as defined in GMEBS Master Plan Section 2.62 (if any)
of such deceased Participant will receive a monthly benefit
equal to 1/12 of twenty-five (25%) of the Participant's Final
Average Earnings as of the date of death. Such benefit will
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
commence on the first day of the month following the last
payment of: any monthly benefits provided under state
worker's compensation law (as determined by the Human
Resources Director and reported to GMEBS) or if worker's
compensation benefits are paid in lump-sum amount, the last
monthly payment which would otherwise be payable if such
lamp-sum payment is equitably adjusted on the basis of the
monthly amount to which the Participant would be entitled
under state worker's compensation law, as determined by the
Human Resources Director and reported to GMEBS. The
monthly benefit shall be payable until the Spouse of the
deceased Participant dies or remarries; provided however, that
in the event of the Spouse's death while a Minor Child or
Minor Children (as defined in GMEBS Master Plan Section
2.12, except that the age of majority shall be 18) of the
deceased Participant survive, the monthly benefit otherwise
payable to the Spouse shall continue for the benefit of such
Minor Child or Children, in equal monthly shares, until the
earlier of marriage, death, or attainment of age 18 as to each
child. If the Class 6 Participant does not leave a surviving
Spouse but leaves a surviving Minor Child or Minor Children,
the legal guardian of such child(ren) shall receive on their
behalf the benefit that would have otherwise been payable to
the Spouse, divided into equal monthly shares for the surviving
Minor Child(ren), and payable until the earlier of marriage,
death, or attainment of age 18 as to each child. If no Spouse or
Minor Child(ren) survive the deceased Participant, a lump-
sum cash amount equal to the total amount of the Participant's
employee contributions with interest shall be paid to the
Participant's Pre-Retirement Beneficiary as determined under
the GMEBS Master Plan, or if there is no Pre-Retirement
Beneficiary, to the Participant's estate.
(B) Class 6 Non-Duty Connected Death prior to October 1,
2017 (Return of Contributions Only). If the employment of a
Class 6 Participant is terminated prior to October 1, 2017, by
reason of his death prior to his Normal Retirement Date and
such death was not the result of the Participant actively
performing the prescribed duties of his job, as determined by
the Pension Committee, there shall be payable to his surviving
Spouse (as defined in GMEBS Master Plan Section 2.62) or, if
no Spouse survives the Participant, then to his Pre-Retirement
Beneficiary (as determined under the GMEBS Master Plan), a
lump-sum cash amount equal to the total amount of the
Participant's employee contributions with interest. If there is
no surviving Spouse or Pre-Retirement Beneficiary, said
amount will be paid to the Participant's estate.
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
(v) Grandfathered 415 Limit for Class 5 and Class 6. In accordance with
Internal Revenue Code Section 415(b)(10), notwithstanding any
provision of the Master Plan to the contrary, with respect to Class 5
and Class 6 Participants who became participants in the 1977 DB
Plan before January 1, 1990, the maximum annual benefit payable in
accordance with the IRC 415 benefit limitations contained in the
Master Plan shall not be less than such Participant's Accrued Benefit
under this Plan (as determined without regard to any plan
amendment made after October 14, 1987).
(vi) Vesting for Class 5 and Class 6 Department Heads. A Class 5 or Class
6 Participant who was appointed a department head by Richmond
County prior to January 1, 2008 shall be 100% vested,
notwithstanding the 5-year vesting requirement otherwise applicable
under the Plan.
(bb) Benefits Payable As of 1st of the Month for the Month. Notwithstanding any
provision of the GMEBS Master Plan to the contrary, retirement benefits
(including Normal Retirement, Early Retirement, and Disability Retirement
Benefits) and death benefits shall be payable on the first day of the month for
the month (rather than the last day).
(cc) COLA Applied as of February 1. Notwithstanding any provision of the
GMEBS Master Plan to the contrary, the annual cost-of-living adjustment
provided for in the Adoption Agreement will be applied as of February 1
each year (with February payment). The cost-of-living adjustment will
otherwise be determined in accordance with the GMEBS Master Plan and
the COLA provisions of the Adoption Agreement.
(dd) Interest on Employee Contributions. Except as otherwise provided in the
Adoption Agreement and this General Addendum with respect to
Participants in Classes 2, 4, and 6, employee contributions shall be credited
with interest at the rate of 5% per annum, compounded annually. (See
Adoption Agreement Section 19 and General Addendum subsection 15
(aa)(i)).
(ee) Effect of Withdrawal of Employee Contributions. If a Participant terminates
Service with Augusta after January 1, 2008 and withdraws or receives a
refund of employee contributions to this Plan following said termination
(including employer and employee contributions transferred to this Plan
from the DC plan, any employee contributions made to the 1977 Plan, any
employee contributions made under the old or new GMEBS Plan, and/or any
contributions made to purchase prior service credit), then the Participant
will forfeit for him or herself, his or her heirs and assigns all of his or her
rights, title, and interest in the Plan in accordance with Master Plan Section
13.03, except as otherwise provided in this Section with respect to repayment
- 25 -
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
in the event of reemployment. A partial withdrawal or refund of employee
contributions is not permitted. A Participant may not withdraw employee
contributions as long as he or she remains in Service and may not borrow
against his or her employee contributions at any time. Notwithstanding any
provision of the Master Plan to the contrary, if a Participant withdraws
employee contributions after January 1, 2008, and later returns to Service
with Augusta as an Eligible Employee, then any service credit or benefit
amount forfeited by virtue of the withdrawal or refund may be reinstated,
provided that within six (6) months after his or her reemployment date (or
prior to his or her termination date following reemployment, if earlier), he or
she repays to this Plan in a lump sum any and all amounts previously
withdrawn or refunded, plus interest calculated at the rate of 8% per annum.
Partial repayment is not permitted. In no event will the time the Participant
was absent be taken into account in calculating the amount of any benefit
payable under this Plan. Said Participants will also be required to satisfy the
break in service requirements of Section 4.06 of the Master Plan, if
applicable.
(ff) Reliance on Information from Prior Plan Administrator and from Employer
Concerning Participation in this Plan, or Concerning Participation in Other
Retirement Plans of Augusta, Georgia, Richmond County, Georgia, or Both
prior to January 1, 2008; Administration of Benefits to Terminated Vested
Participants Who Terminated Prior to January 1, 2008; Insufficient
Information Relating to Calculation of Benefits under Prior Plan.
(i) Consistent with Sections 20.12 and 20.13 of the Master Plan and
subsection (rr) of this Addendum, GMEBS is entitled to rely on, and
shall not be liable for relying on, Participant information (e.g., equity
balance, Credited Service, Earnings and benefit estimates) provided
to GMEBS by the Employer or by the administrator of any applicable
prior retirement plan(s) sponsored by Augusta, Georgia, Richmond
County Georgia, or both; provided, however, that if the Employer
notifies GMEBS in writing that any information concerning an
individual Participant is incorrect or insufficient and provides
corrected information in writing along with specific authorization to
rely on the corrected information, GMEBS shall be entitled to rely on,
and shall not be liable for relying on, such information. In the event
information relied on by GMEBS pursuant to this paragraph is
incorrect or insufficient and use of such information results in an
underpayment, overpayment or other error, the Employer, and not
GMEBS, shall be responsible for correcting said error, including but
not limited to making corrective payments to the retirement trust
fund and paying any applicable damages and attorneys’ fees in the
event of litigation.
(ii) Recognizing that documentation by previous plan administrators of
the accrued benefits of Participants who terminated prior to January
1, 2008, may not provide adequate information relating to the
computation of Retirement or death benefits under the Plan (e.g.,
Early Retirement factors or factors necessary to determine monthly
- 26 -
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Retirement benefits if a Participant elects a joint and survivor benefit)
to accurately determine the amount of a Participant’s monthly
Disability or Retirement benefit (or death benefits payable on behalf
of such Participant), the following provisions shall govern the
administration of Disability, Retirement or death benefits with respect
to a Participant who Terminated employment with the Employer
prior to January 1, 2008, and who applies for Disability or Retirement
benefits (or on whose behalf death benefits become payable) on or
after such date.
(A) Where sufficient information necessary to compute such a
Participant’s benefits (or benefits payable on behalf of such a
Participant) is available, including applicable prior plan
documents, GMEBS will compute the Participant’s Disability
or Retirement benefits (or death benefits payable on behalf of
the Participant) in accordance with such plan documents and
supporting information.
(B) Where sufficient information necessary to compute such a
Participant’s benefits (or benefits payable on behalf of such a
Participant) is not available, if the accrued benefits of such a
Participant were calculated by the plan administrator in place
at the time of the Participant’s termination, and GMEBS has
written documentation of such calculation, GMEBS will
administer Disability or Retirement benefits to that Participant
(or death benefits payable on behalf of such participant) in
accordance with the greater of:
(1) The prior administrator’s calculation of the
Participant’s benefits, applying the GMEBS retirement
factors and the standard early retirement factors in
effect for said Participant’s class at the time of the
Participant’s Disability, Retirement or death to
determine the monthly benefit amount payable to the
Participant and/or his or her Beneficiary; or
(2) GMEBS’s calculation of the Participant’s Disability,
Retirement or death benefits, using the terms of the
GMEBS Plan in effect for said Participant’s class at the
time of the Participant’s Disability, Retirement or
death, including the benefit formula, the definition of
Final Average Earnings and any applicable factors.
(C) Where sufficient information necessary to compute such a
Participant’s benefits (or benefits payable on behalf of such a
Participant) is not available and GMEBS does not have
documentation of a prior administrator’s calculation of the
accrued benefits of such a Participant, GMEBS will apply the
applicable terms of the GMEBS Plan in effect for said
Participant’s class at the time of the Participant’s application
for Disability or Retirement benefits (or at the time of the
Participant’s death, if applicable), including the benefit
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
formula, the definition of Final Average Earnings and any
applicable factors, to calculate the Participant’s Disability,
Retirement or death benefits.
(D) This subsection (ff) shall be applied in a manner consistent
with, and not in lieu of, Sections 20.12 and 20.13 of the Master
Plan, as well as subsection (rr) and other applicable provisions
of this Addendum, and shall apply with respect to all
Participants, including but not limited to Participants actively
employed on or after January 1, 2017, Participants who
Terminated employment prior to such date (including
Participants who Terminated employment prior to January 1,
2008,) and Participants who Retired (including Participants
receiving Disability Retirement benefits) or on whose behalf
death benefits became payable prior to or on such date.
(gg) Treatment of Classes for Whom Participation is Optional.
(i) Initially Employed After October 1, 2007 but before October 1, 2017.
This provision applies only with respect to the classes for whom
participation in this Plan is optional (see subsection 15(b) above). If
an Eligible Employee is initially employed or initially takes office with
Augusta (with no prior service for Augusta) as an elected or
appointed member of the Governing Authority (member of the
Augusta, Georgia Commission Council), Administrator, Assistant
Administrator, Department Director, Assistant Department Director,
or Law Department General Counsel or Law Department staff
attorney after October 1, 2007, but prior to October 1, 2017, he/she
must make an irrevocable election whether to participate in this Plan
or the DC Plan, (as amended and restated effective January 1, 2008
and subject to any future amendments) in accordance with the 30-day
election time limit and other procedures referred to in subsection
15(b) above. If he/she fails or refuses to make an election within the
30-day time limit, it will be deemed an irrevocable election to
participate in this Plan (not the DC Plan). If the Employee was
initially employed between October 1, 2007 and January 1, 2008, and
he/she elected (affirmatively or by default) in accordance with the
election procedures specified in Sections 7.11-7.15 of the Addendum to
the Adoption Agreement that became effective January 1, 2008
(Ordinance No. 7017) to participate in this Plan rather than the DC
Plan, the provisions of subsection 15(p) (concerning commencement of
employee contributions and credit for service prior to January 1,
2008) will apply. If he/she elected pursuant to said election procedures
(affirmatively or by default) to participate in this Plan rather than the
DC Plan, then in the event he/she terminates or leaves office and later
returns to Service with Augusta as an Eligible Employee, he/she will
be required to participate in this Plan upon reemployment, and will
be subject to the break in service provisions (if applicable) and other
applicable provisions of this Plan concerning reemployment. If he/she
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
elected to participate in the DC Plan (rather than this Plan), then in
the event he/she terminates or leaves office and later returns to
Service with Augusta as an Eligible Employee, he/she will not be able
to make a plan election upon his/her reemployment and he/she will be
required to participate in this Plan, notwithstanding his/her prior
election to participate in the DC Plan. In such case, he/she will not
receive any credit under this Plan with respect to Service with
Augusta, prior to said reemployment date for any purpose (vesting,
benefit eligibility, or benefit computation), except as otherwise
permitted under the Service Credit Purchase Addendum.
(ii) Employed as of October 1, 2007; Return to Service After Election.
Elected or appointed members of the Governing Authority, the
Administrator, Assistant Administrators, Department Directors,
Assistant Department Directors, Law Department General Counsel
and Law Department staff attorneys who were employed or in office
as of October 1, 2007 will be bound by their plan election made
(affirmatively or by default) in accordance with and subject to the
procedures specified in Sections 7.11-7.15 of the Addendum to the
Adoption Agreement that became effective January 1, 2008
(Ordinance No. 7017) (unless they are a member of Class 8 in which
case participation under the new GMEBS Plan will be mandatory).
However, in the event they terminate or leave office after January 1,
2008, and later return to Service with Augusta as an Eligible
Employee, they will not be permitted to make a plan election upon
return to Service and will be required to participate under the terms
of the new GMEBS Plan applicable to Class 9 Employees,
notwithstanding any prior election, in the same manner and subject to
the same conditions as other Employees who made an election
(affirmatively or by default) during the established election period
(see subsection 15(r), subsection 15(t), or subsection 15(v), as
applicable).
(iii) Reemployed After October 1, 2007; No Previous Election
Opportunity. Subject to any applicable election limitations under the
Internal Revenue Code, if a former Employee who was not employed
as of October 1, 2007 (not including those who had an election
opportunity) returns to Service with Augusta after October 1, 2007,
but before October 1, 2017, as an Eligible Employee and as an elected
or appointed member of the Governing Authority, Administrator,
Assistant Administrator, Department Director, Assistant Department
Director, Law Department General Counsel or Law Department staff
attorney, he/she must make an irrevocable election within the 30-day
election period referred to in subsection 15(b) to participate in
accordance with and subject to either: (1) the terms of the new
GMEBS DB Plan applicable to Class 9; or (2) the DC Plan as
amended and restated effective January 1, 2008, subject to any future
plan amendments. Said returning Employees who last participated
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
under the 1977 DB Plan may elect to participate under the terms of
the new GMEBS DB Plan applicable to Class 6, or the terms of the
new GMEBS DB Plan applicable to Class 9, or the DC Plan. If the
Employee fails or refuses to make an election within the 30-day time
limit, it will be deemed an irrevocable election to participate under the
terms of the new GMEBS DB Plan applicable to Class 9. If the
Employee elects (affirmatively or by default) to participate in the new
GMEBS DB Plan, he will not receive any credit under this Plan with
respect to Service with Augusta prior to said return to Service for any
purpose (vesting, benefit eligibility, or benefit computation), except as
otherwise permitted under the Service Credit Purchase Addendum.
However, the provisions of subsection 15(s) concerning the effect of
prior withdrawal or refund of employee contributions shall apply to
returning former 1977 DB Plan participants who participate in the
new GMEBS DB Plan upon return to Service. The provisions of
subsection 15(u) concerning the effect of withdrawal or refund of
employee contributions shall apply to returning former GMEBS Plan
participants who participate in the new GMEBS DB Plan with respect
to employee contributions withdrawn before said return. In the event
the Employee terminates or leaves office after making said election,
and he or she later returns to Service with Augusta as an Eligible
Employee, he or she will not be able to make a plan election upon
reemployment and will be required to participate under the terms of
the new GMEBS Plan applicable to Class 9 Employees,
notwithstanding any prior election. Said Participant will not receive
any credit under this Plan with respect to Service while a participant
under the DC Plan prior to said reemployment date for any purpose
(vesting, benefit eligibility, or benefit computation), except as
otherwise permitted under the Service Credit Purchase Addendum
and the provisions of subsection 15(ee) (concerning the effect of
withdrawal of employee contributions) will apply with respect to those
who have previously elected to participate in the new GMEBS DB
Plan.
(hh) Treatment of Tax Commissioner's Office Employees. Employees initially
employed or rehired after October 1, 2007 as employees of the Augusta-
Richmond County Tax Commissioner's office will be eligible to participate in
this Plan only if they are considered "Regular Employees" as defined in the
Augusta-Richmond County Personnel Policies, and only if they meet the
GMEBS Master Plan definition of "Employee" and this Plan's definition of
"Eligible Employee." If the Employee satisfies these requirements,
participation in this Plan will be mandatory. On and after November 1, 2011,
Employees of the Tax Commissioner’s office who meet the minimum service
requirements for participation under this Plan and who as of October 31,
2011 are not participating in any Augusta retirement plan that is wholly or
partially funded by Employer contributions will be required to participate in
this Plan, notwithstanding whether such Employees also participate in the
Employees Retirement System of Georgia (ERS). An Employee of the Tax
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Commissioner’s office who: (1) did not participate in any other Augusta
retirement plan that is wholly or partially funded by Employer contributions
on October 31, 2011, and (2) becomes a Participant in this Plan on November
1, 2011, shall receive credit for the purpose of vesting only under this Plan
for any full-time (20 hours per week, regularly scheduled) service with the
Tax Commissioner’s Office on or after January 1, 2008 during which such
employee did not participate in any other Augusta retirement plan that is
wholly or partially funded by the Employer. Former Employees of the
Augusta-Richmond County Tax Commissioner's office who are rehired after
October 1, 2007 into a department other than Augusta-Richmond County
Tax Commissioner's office shall be governed by the terms of the new
GMEBS DB Plan applicable to Class 9 Employees.
(ii) Plan Year Change for GMEBS Plan. Notwithstanding the Plan Year election
in the Adoption Agreement, prior to January 1, 2008, the Plan Year for the
Employer's GMEBS defined benefit plan was (1) the twelve (12) month
periods beginning each March 1 through the following February 29, ending
with February 28, 2007; and (2) the short Plan Year starting on March 1,
2007 and ending on December 31, 2007.
(jj) IRC 401(a)(17) Limit Applied to Short Plan Year. For purposes of applying
the IRC 401(a)(17) limit on annual Earnings that can be taken into account
under the GMEBS defined benefit Plan (the Plan), annual earnings means
Earnings during the Plan Year or such other consecutive twelve (12) month
period over which Earnings are otherwise determined under the Plan (the
determination period). The 401(a)(17) cost-of-living adjustment for a
calendar year applies to annual earnings for the determination period that
begins with or within such a calendar year. For the short Plan Year
applicable to the Plan, the annual earnings limit is an amount equal to the
otherwise applicable earnings limit, multiplied by a fraction, the numerator
of which is the number of months in the short Plan Year, and the
denominator of which is twelve (12). Notwithstanding the foregoing, for
purposes of applying the IRC 401(a)(17) limit on Earnings and for all other
purposes, effective with respect to Participants who commence retirement
benefits on or after October 1, 2015, Final Average Earnings shall be
calculated as determined in the Master Plan and Adoption Agreement (i.e.,
using an average of monthly Earnings). With respect to Participants who
commence retirement benefits on or after September 1, 2015, IRC 401(a)(17)
monthly, rather than annual, limits shall be applied to the calculation
retirement benefits.
(kk) Amendment with Respect to 1977 DB Plan Provisions. Notwithstanding
Master Plan Article XVIII, with respect to provisions of the Plan relating to
the merged 1977 DB Plan, effective on an after January 1, 2008, the
Employer shall have the right at any time to amend the Plan, subject to
approval of such amendment by the GMEBS Board; provided, however, that
no such amendment shall authorize or permit any part of the Trust Fund to
be diverted to purposes other than the exclusive benefit of Participants and
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
their beneficiaries; and further provided, that no amendment shall have the
effect of re-vesting in the Employer any portion of the Trust Fund expect
such amounts which remain in Fund after termination of the Plan and after
all liabilities under the Plan have been satisfied.
(ll) Immediate Vesting for Senior Executive Service (SES) Participants;
Additional Service Credit for SES Participants Terminated Due to Reduction
in Force.
(i) Immediate Vesting for Senior Executive Service (SES) Participants.
Notwithstanding any provision in the Adoption Agreement or this
General Addendum to the contrary, Participants in this Plan who
hold a SES position listed in subsection 15(ll)(iii) below on or after
January 1, 2009 and before April 1, 2011 will be considered
immediately vested in their accrued normal retirement benefit under
this Plan, including any portion thereof that is attributable to non-
SES Credited Service (see also Section 17(A) of the Adoption
Agreement). Effective April 1, 2011, Participants who hold a SES
position as identified in the Augusta, Georgia Personnel Policy and
Procedures Manual will be considered immediately vested in their
accrued normal retirement benefit under this Plan, including any
portion thereof that is attributable to non-SES Credited Service (see
also Section 17(A) of the Adoption Agreement) notwithstanding the
list in Section 15(ll)(iii) of this Addendum, below. If an individual
holds an SES position but is not a Participant in this Plan, this
subsection shall not apply.
(ii) Additional Service Credit for Certain SES Participants Involuntarily
Terminated on March 1, 2009. Notwithstanding any provision in the
Adoption Agreement or this General Addendum to the contrary and
provided the requirements of this subsection 15(ll)(ii) are satisfied,
Participants in this Plan who were involuntarily terminated from
employment with Augusta on March 1, 2009 due to a layoff or
reduction in force while holding a SES position listed in subsection
15(ll)(iii) below will be treated as having an additional five (5) years of
Credited Service (in addition to their actual years of Credited Service)
for purposes of computing the amount of any retirement or pre-
retirement death benefit payable to or on behalf of the Participant
under this Plan, and for purposes of meeting the minimum service
requirements for retirement and pre-retirement death benefit
eligibility under this Plan. In order to be eligible for the additional
five (5) years of Credited Service under this subsection 15(ll)(ii), the
following requirements must also be satisfied: (1) The Participant's
termination of employment must not be related to the Participant's
conduct, as determined by the Human Resources Director; (2) the
Participant must not return to employment with Augusta for at least
one (1) year following termination of employment; (3) the Participant
must execute any and all waivers and/or releases required by Augusta
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
in connection with the layoff or reduction in force; and (4) the Human
Resources Director must provide GMEBS with written certification of
the Participant's eligibility for additional Credited Service under this
subsection 15(ll). If an individual is not a Participant in this Plan upon
termination of employment, this subsection shall not apply.
(iii) Senior Executive Service (SES) Positions.
POSITION DEPARTMENT
Director Information Technology
Director Board of Elections
Director Recreation-Administration
Director Human Relations
Director Daniel Field
Director Animal Control
Director Water & Sewer Administration
Director Fac Maintenance-General Government
Chief Appraiser Tax Assessor
Director Transit Operations
Director Public Works - Solid Waste
Director Public Works - Highways and Streets
Warden Richmond County Correctional Institution
Director Human Resources
Director Procurement
Director Building Inspections
Director Emergency Telephone Response
Director Community Development
Fire Chief Fire Department
Director Emergency Management Agency
Director Airport-Bush Field
Deputy Administrator Administrator
Administrator Administrator
General Counsel Law Department
Disadvantaged Business Ent Coordinator Disadvantaged Business Enterprise
Equal Employment Opp Coordinator Equal Employment Opportunity
Clerk of Commission Clerk of Commission
Finance Director Finance Department
(mm) Effect of March 30, 2011 Reorganization Plan, Phase I ("2011
Reorganization Plan") and 2011 Reduction in Force Policy ("2011 RIF
Policy"); Effective Termination Date Under GMEBS Retirement Plan;
Additional Service Credit and Severance Taken Into Account Under
Retirement Plan for GMEBS Retirement Plan Participants Who Execute a
Separation Agreement Pursuant to Reorganization Plan; Extra Five (5)
Years of Service Credit for Said Participants Who Are Senior Executive
Service (SES) Personnel; Service Credit for Unused Sick Leave for SES &
Non-SES Participants Who Execute Separation Agreement and Retire under
Plan Immediately Following Termination Date; Unreduced Normal
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Retirement Benefit for SES & Non-SES Participants who Execute Separation
Agreement, Retire Immediately Following Termination Date and Meet "62
& 15" Requirement.
(i) Presumed Retirement Plan Termination Date SES Participants Who
Execute a Separation Agreement. Solely for purposes of determining
benefits payable under the GMEBS Retirement Plan as provided in
this subsection 15(mm)(i), the presumed date of Termination under
the GMEBS Retirement Plan for a GMEBS Retirement Plan
Participant who is involuntarily terminated from employment with
Augusta, Georgia while holding a SES position listed in subsection
15(mm)(viii) below (referred to in this subsection 15(mm) as "SES
Participant") and who enters into a separation agreement with
Augusta pursuant to the 2011 RIF as described in the 2011
Reorganization Plan approved by the Augusta, Georgia Commission
Council on March 30, 2011, shall be the last day of the month in
which the Participant has exhausted his or her Severance Pay as
determined by Section 500.311 of the Augusta, Georgia Personnel
Policy and Procedures Manual, following the Participant's official
date of separation as stated in the Participant's "Sixty (60) Day Notice
Letter" issued pursuant to the 2011 RIF Policy. The Participant's
Final Average Earnings under the GMEBS Retirement Plan shall be
computed as if the Participant remained employed up until said
presumed date of Termination under the GMEBS Retirement Plan
and as if the Participant received as Earnings for the period between
the Participant's official date of separation (as stated in the
Participant's 60 Day Notice Letter) and the Participant's presumed
date of Termination under the GMEBS Retirement Plan an amount
equal to the Severance Pay paid to the Participant in accordance with
Section 500.311 of Augusta, Georgia's Personnel Policy and
Procedures. In addition, the period between the Participant's official
date of separation and the Participant's presumed date of
Termination under the GMEBS Retirement Plan shall be treated as
Credited Service under the Retirement Plan for purposes of
computing the amount of any benefit payable under the Plan, for
purposes of determining whether the Participant has satisfied the
applicable minimum service requirements for vesting under the Plan,
and for purposes of determining whether the Participant has satisfied
the applicable minimum service requirements for benefit eligibility
under the Plan. (See subsections 15(mm)(v), (vi), and (vii) below for
description of additional Retirement Plan benefits available to SES
Participants who are involuntarily terminated from employment and
who enter into a separation agreement with Augusta, Georgia
pursuant to the 2011 RIF Policy).
(ii) Retirement Plan Termination Date for SES Participants Who Do Not
Execute a Separation Agreement. The date of Termination under the
GMEBS Retirement Plan for an SES Participant who is involuntarily
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
terminated from employment pursuant to the 2011 RIF Policy and
who does not enter into a separation agreement with Augusta,
Georgia shall be the same as the Participant's official date of
separation as stated in the Participant's "Sixty (60) Day Notice
Letter" issued pursuant to the 2011 RIF Policy.
(iii) Presumed Retirement Plan Termination Date for Non-SES
Participants Who Execute a Separation Agreement. Solely for
purposes of determining benefits payable under the GMEBS
Retirement Plan as provided in this subsection 15(mm)(iii), the
presumed date of Termination under the GMEBS Retirement Plan
for a GMEBS Retirement Plan Participant who is involuntarily
terminated from employment with Augusta, Georgia while holding a
non-SES position listed in subsection 15(mm)(ix) below ("Non-SES
Participant") and who enters into a separation agreement with
Augusta, Georgia pursuant to the 2011 RIF as described in the 2011
Reorganization Plan approved by the Augusta, Georgia Commission
on March 30, 2011, shall be the last day of the month that is one (1)
month after the Participant's official date of separation as stated in
the Participant's "Sixty (60) Day Notice Letter" issued pursuant to
the 2011 RIF Policy. The Participant's Final Average Earnings under
the Retirement Plan shall be computed as if the Participant remained
employed up until said presumed date of Termination under the
GMEBS Retirement Plan and as if the Participant received as
Earnings for the period between the official date of separation and the
Participant's presumed date of Termination under the Retirement
Plan an amount equal to one twelfth (1/12th) of the Participant's
annual salary. In addition, the period between the Participant's
official date of separation and the Participant's presumed date of
Termination under the GMEBS Retirement Plan shall be treated as
Credited Service under the GMEBS Retirement Plan for purposes of
computing the amount of any benefit payable under the Plan, for
purposes of determining whether the Participant has satisfied the
applicable minimum service requirements for vesting under the Plan,
and for purposes of determining whether the Participant has satisfied
the applicable minimum service requirements for benefit eligibility
under the Plan. (See subsections 15(mm)(vi) and (vii) below for
description of additional Retirement Plan benefits available to Non-
SES Participants who are involuntarily terminated from employment
and who enter into a separation agreement with Augusta, Georgia
pursuant to the 2011 RIF Policy.)
(iv) Retirement Plan Termination Date for Non-SES Participants Who Do
Not Execute a Separation Agreement. The date of Termination under
the Retirement Plan for a Non-SES Participant who is involuntarily
terminated from employment pursuant to the 2011 RIF Policy and
who does not enter into a separation agreement with Augusta,
Georgia shall be the Participant's official date of separation as stated
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
in the Participant's "Sixty (60) Day Notice Letter" issued pursuant to
the 2011 RIF Policy.
(v) Additional 5 Years of Service Credit for Senior Executive Service
(SES) Participants Who Execute Separation Agreement.
Notwithstanding any provision in the Adoption Agreement or this
General Addendum to the contrary, and provided the requirements of
this subsection 15(mm)(v) are satisfied, a Participant in the GMEBS
Retirement Plan (this Plan) who holds an SES position listed in
subsection 15(mm)(viii) below as of March 30, 2011, who is
involuntarily terminated from employment pursuant to the 2011 RIF
as described in the 2011 Reorganization Plan approved by the
Augusta, Georgia Commission on March 30, 2011 and who enters into
a separation agreement with Augusta, Georgia while holding such
SES position will be treated as having an additional five (5) years of
Credited Service (in addition to his actual years of Credited Service
and any Credited Service granted to the Participant under subsection
15(mm)(i) above for the period between the Participant's official date
of separation and the Participant's presumed date of Termination
under subsection 15(mm)(i), and any Credited Service granted for
unused sick leave under subsection 15(mm)(vi) below). The
additional five (5) years of Credited Service provided for in this
subsection 15(mm)(v) shall not be construed to extend the
Participant's presumed date of Termination under the Retirement
Plan. Said additional five (5) years of Credited Service shall be
counted under the Retirement Plan for purposes of computing the
amount of any benefit payable under the Plan and for purposes of
determining whether the Participant has satisfied the applicable
minimum service requirements for benefit eligibility under the Plan.
In order to be eligible for the additional five (5) years of Credited
Service under this subsection 15(mm)(v), the following requirements
must also be satisfied: (1) the Participant must be involuntarily
separated from employment with Augusta, Georgia in accordance
with the 2011 RIF as described in the 2011 Reorganization Plan; (2)
the Participant must be vested in a normal retirement benefit under
the terms of this Plan as of the date of his or her official separation
from employment with Augusta, Georgia; (3) the Participant must
execute any and all waivers and/or releases required by Augusta,
Georgia in connection with the 2011 RIF Policy; and (4) the Human
Resources Director must provide GMEBS with written certification of
the Participant's eligibility for additional Credited Service under this
subsection 15(mm)(v). If an individual is not a Participant in this
Plan upon termination of employment, this subsection shall not apply.
(vi) Credit for Unused Sick Leave for SES and Non-SES Participants
Who Execute Separation Agreement and Retire Immediately
Following Presumed Retirement Plan Termination Date. A SES or
non-SES Participant identified in subsection 15(mm)(viii) or (ix)
- 36 -
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
below who (1) is involuntarily terminated from employment with
Augusta, Georgia pursuant to the 2011 RIF as described in the 2011
Reorganization Plan approved by the Augusta, Georgia Commission
on March 30, 2011; (2) enters into a separation agreement with
Augusta, Georgia pursuant to the 2011 RIF Policy; (3) officially
separates from employment with Augusta, Georgia on the
Participant's official date of separation as stated in the Participant's
"Sixty (60) Day Notice Letter" issued pursuant to the 2011 RIF
Policy; (4) is eligible for Early or Normal Retirement benefits as of the
Participant's presumed date of Termination under the Retirement
Plan as identified in subsection 15(mm)(i) or (iii) above (as
applicable); (5) submits a completed retirement application form to
GMEBS within 30 days after the Participant's presumed date of
Termination under the Retirement Plan as identified in subsection
15(mm)(i) or (iii) above (as applicable) reflecting as the effective
Retirement Date the first day of the month following the Participant's
presumed date of Termination under the Retirement Plan; and (6)
Retires under the Plan as of said effective Retirement Date, shall
receive additional Credited Service in the amount of half of his or her
unused sick leave, if any, up to a maximum of 6 months of additional
Credited Service. The Pension Committee Secretary shall provide
any and all forms requested by GMEBS in order to confirm the
amount of a Participant's unused sick leave that is to count as
Credited Service pursuant to this subsection 15(mm)(vi). Such
Credited Service shall count for purposes of computing the amount of
any retirement benefit payable to or on behalf of the Participant
under this Plan, for purposes of meeting the minimum service
requirements for vesting, and for purposes of meeting the minimum
service requirements for retirement benefit eligibility under this Plan.
The additional Credited Service provided for in this subsection
15(mm)(vi) shall not be construed to extend the Participant's
presumed date of Termination under the Retirement Plan.
(vii) Unreduced Retirement Benefit for SES and Non-SES Participants
Who Execute Separation Agreement and Retire Immediately
Following Presumed Retirement Plan Termination Date Pursuant to
2011 RIF Policy, Provided They Are at least 62 Years of Age and
Have at least 15 Years of Credited Service with Augusta, Georgia as
of Presumed Retirement Plan Termination Date. A SES or non-SES
Participant identified in subsection 15(mm)(viii) or (ix) below who (1)
enters into a separation agreement pursuant to the 2011 RIF Policy;
(2) terminates employment as a result of the 2011 RIF as described in
the 2011 Reorganization Plan approved by the Augusta, Georgia
Commission on March 30, 2011; (3) is at least 62 years of age and has
at least 15 years of Credited Service with Augusta, Georgia (including
any Credited Service awarded pursuant to subsection 15(mm)(v) or
(vi) above) as of his or her presumed date of Termination under the
Retirement Plan as identified in subsection 15(mm)(i) or (iii) above (as
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
applicable); (4) submits a completed retirement application form to
GMEBS within 30 days after the Participant's presumed date of
Termination under the Retirement Plan as identified in subsection
156(mm)(i) or (iii) above (as applicable) reflecting as the effective
Retirement Date the first day of the month following the Participant's
presumed date of Termination under the Retirement Plan; and (5)
Retires under the Plan as of said effective Retirement Date, shall
receive a Normal Retirement benefit computed as provided under
Section 6.01 of the Master Plan without actuarial reduction for the
Participant's age. Said monthly benefit shall be based upon the
Participant's Total Credited Service and his Final Average Earnings
as of his presumed date of Termination under the Retirement Plan
(including any additional Credited Service and Earnings taken into
account for SES Participants under subsection 15(mm)(v) or (vi)
above).
(viii) Senior Executive Service (SES) Positions Affected by 2011 RIF Policy.
POSITION DEPARTMENT
Director I Facilities and Maintenance
(ix) Non-SES Positions Affected by 2011 RIF Policy.
POSITION DEPARTMENT
Laborer I Facilities and Maintenance
Laborer I Facilities and Maintenance
Light Equipment Operator I Facilities and Maintenance
Records Clerk II Facilities and Maintenance
Administrative Asst. 8HR Facilities and Maintenance
Aquatic Mgr Recreation Fac Recreation
Assistant Director Facilities and Maintenance
Assistant Director Facilities and Maintenance
Athletic Supervisor Recreation
Construction Clerk I* Facilities and Maintenance
Foreman Maintenance Shop Rec Facilities and Maintenance
Laborer I Facilities and Maintenance
Laborer I Facilities and Maintenance
Laborer I Facilities and Maintenance
Operations Manager Facilities and Maintenance
Operations Manager* Facilities and Maintenance
Operations Manager Facilities and Maintenance
Operations Manager Facilities and Maintenance
Rec Facilities Marketing Mgr Recreation
Recreation Foreman Recreation
Recreation Specialist I Recreation
Recreation Specialist I* Recreation
Superintendent II 8HR Facilities and Maintenance
Deputy Warden Richmond County Correction Institute
- 38 -
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Land Acquisition Agent I* Utilities
WTP Supervisor I* Utilities
WTPO Supervisor Utilities
Operations Manager* Utilities
Operations Manager Utilities
Assistant Manager Operations Utilities
Assistant Manager Operations Utilities
Assistant Manager Operations* Utilities
Assistant Manager Operations Utilities
Superintendent II 8HR* Utilities
Assistant Director* Utilities
*Not a Participant in GMEBS Retirement Plan
- 39 -
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
(x) Death Prior to Presumed Date of Termination; In Service Death
Benefit. Notwithstanding any provision in the Adoption Agreement or
this General Addendum to the contrary, in the event that a
Participant who is (1) involuntarily terminated from employment with
Augusta, Georgia pursuant to the 2011 RIF as described in the 2011
Reorganization Plan approved by the Augusta, Georgia Commission
on March 30, 2011; (2) enters into a separation agreement with
Augusta, Georgia pursuant to the 2011 RIF Policy; and (3) dies prior
to his or her presumed Termination Date under the Retirement Plan,
such Participant shall be treated under the terms of this Plan as
having died while in the Service of Augusta, Georgia and no
Retirement benefits shall be payable to or on behalf of the Participant
under the Plan. However, for purposes of determining the
Participant's eligibility for in service pre-retirement death benefits
under the Plan and the amount of any in service pre-retirement death
benefit payable, if any, the Participant will be deemed to have
remained in Service until his or her presumed Termination Date and
his/her Credited Service will be deemed to include the period between
the Participant's official date of separation and his or her presumed
Termination Date as set forth in subsection 15(mm)(i) or (iii), as
applicable, and any Credited Service awarded pursuant to subsection
15(mm)(v), but it will not include Credited Service for unused sick
leave referenced in subsection 15(mm)(vi)). In addition, for purposes
of computing any in service pre-retirement death benefit payable
under this subsection 15(mm)(x), the Participant's Earnings will be
deemed to include any severance pay presumed to be included in the
Participant's Earnings under subsection 15(mm)(i) or (iii), as
applicable. If a Participant described herein dies after his or her
presumed Termination Date but before his or her effective
Retirement Date, then no Retirement benefits shall be payable to or
on behalf of the Participant and the provisions of this subsection
15(mm)(x) will apply in determining the Participant's eligibility for
and the amount of any pre-retirement terminated vested death benefit
payable under the Plan.
(nn) Treatment of Severance Pay for Certain Senior Executive Service (SES)
Participants Who Terminate on or after April 1, 2011 and Who Execute a
Separation Agreement. The presumed date of Termination under the
GMEBS Retirement Plan for a GMEBS Retirement Plan Participant who
terminates employment with Augusta, Georgia on or after April 1, 2011
while holding a position which is listed as an SES position in the Augusta,
Georgia, Personnel Policy and Procedures Manual in effect as of the date of
the Participant’s official date of separation of employment with Augusta,
who enters into a written separation and release of claims agreement with
Augusta, and who receives severance pay in accordance with the applicable
provisions of the Augusta, Georgia Personnel Policy and Procedures Manual
in effect as of the Participant’s official date of separation of employment,
shall be the last day of the month in which the Participant has exhausted his
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
or her severance pay pursuant to said provisions. Notwithstanding the
provisions of Section 6 of this Addendum, for purposes of calculating Final
Average Earnings said Participant's Earnings under the GMEBS Retirement
Plan as of his or her presumed date of Termination shall include such
severance pay. In addition, the period of time between the Participant's
official date of separation from employment with Augusta and the
Participant's presumed date of Termination under the GMEBS Retirement
Plan shall be treated as Credited Service under this Plan for purposes of
computing the amount of any benefit payable under the Plan, and meeting
the requirements for benefit eligibility under the Plan.
(oo) Prior Service Credit for Certain ARCPC DC Plan Participants Who Are
Transferred from the ARCPC to Augusta Effective November 1, 2011. This
subsection applies to a Participant in this Plan who: 1) was transferred from
the Augusta Richmond County Planning Commission (ARCPC) to Augusta,
Georgia on November 1, 2011, 2) participated in the ARCPC’s GMEBS DB
Plan prior to August 31, 2006, 3) elected in accordance with the applicable
terms of the ARCPC’s GMEBS DB Plan to participate in the ARCPC’s
401(a) Defined Contribution Plan in lieu of the ARCPC’s GMEBS DB Plan
after August 31, 2006; and 4) pursuant to said election, authorized the
transfer of an amount equal to the present value of his or her defined benefit
retirement benefit accrued up until August 31, 2006 (referred to herein as
“present value amount”) from the ARCPC’s GMEBS DB Plan to his or her
account under the ARCPC’s 401(a) Defined Contribution Plan. If a
Participant described in this subsection 15(oo) effects a direct rollover of an
amount equal to the present value amount referred to above (without interest
or earnings accumulated thereon) from his or her account under the
ARCPC’s 401(a) Defined Contribution Plan to the Trust Fund for this Plan
prior to March 31, 2012 (or, if sooner, prior to his or her termination of
employment with Augusta), then said Participant’s “Service” with the
ARCPC prior to August 31, 2006 as defined under the terms of the ARCPC’s
GMEBS DB Plan in effect as of August 31, 2006, shall be counted as Credited
Service under this Plan for all purposes (i.e., vesting, benefit eligibility and
computation of any benefits and notwithstanding the limitation in Section 14
of the Adoption Agreement providing that only Credited Service with
Augusta counts toward retirement benefit eligibility). If a Participant
described in this subsection 15(oo) does not effect a direct rollover as
provided herein, no period of the Participant’s service with the ARCPC shall
be counted for any purpose under this Plan, except as provided in this Plan’s
Service Credit Purchase Addendum. With respect to Participants described
in this subsection 15(oo), periods of employment with the ARCPC following
August 31, 2006 shall not be counted for any purpose under this Plan, except
as provided in this Plan’s Service Credit Purchase Addendum. Periods of
service with the ARCPC that are otherwise creditable under any Augusta,
Georgia retirement plan (e.g., Augusta GMEBS Plan II) shall not be counted
for any purpose under this Plan.
- 41 -
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
(pp) Earnings for ARCPC DC Plan Participants Who Are Transferred from the
ARCPC to Augusta Effective November 1, 2011. This subsection applies to a
Participant in this Plan who: 1) was transferred from the Augusta Richmond
County Planning Commission (ARCPC) to Augusta, Georgia on November
1, 2011 and 2) became Participants in the Augusta GMEBS I Plan (this Plan)
on such date. Such Participants shall receive credit for Earnings with
Augusta, Georgia, as Adopting Employer of Augusta GMEBS Plan I (this
Plan), on and after November 1, 2011 for purposes of computing the amount
of benefits payable under this Plan. Such Earnings shall be subject, however,
to any provisions of this Plan that would otherwise limit such Earnings. In
addition, if upon termination from employment with Augusta, Georgia, a
Participant under this Plan has less than five (5) years of Earnings with
Augusta, a Participant’s Earnings with the ARCPC prior to November 1,
2011 will be taken into account and treated as Earnings with Augusta as
necessary for purposes of calculating 5-year Final Average Earnings under
this Plan, notwithstanding any provision to the contrary in the Adoption
Agreement.
(qq) Customized Plan. Although the Plan is comprised of an Adoption
Agreement, Addenda, Master Plan, and Trust Agreement based on the
GMEBS Master Defined Benefit Retirement Plan, which is a pre-approved
volume submitter program, the Plan is customized and cannot rely on the
advisory letter issued by the Internal Revenue Service for the GMEBS
program. In addition to the customized provisions of the Plan described in
the Adoption Agreement and Addenda, the provisions in Section 18.03 of the
Master Plan shall not apply to the Plan.
(rr) Actions by Augusta-Richmond County to Facilitate 2008 Transfer. Augusta
will make every reasonable effort to assure that its staff, contract
professionals, and vendors cooperate with GMEBS to facilitate the transfer
of assets and plan administration from the 1977 DB Plan and the 1998 DC
Plan to GMEBS as of January 1, 2008. Augusta will provide GMEBS with
records and information reasonably requested or necessary to facilitate the
timely transfer of Plan administration and assets, including but not limited to
the following information and records on active employees, terminated
employees and beneficiaries: name, address, social security number, birth
date, years and months of credited service as of January 1, 2008, accrued
monthly normal retirement benefits, employee account balances (including
earnings), beneficiary designation forms, retirement or death benefit
applications, direct deposit forms, participant tax withholding forms, and
1099 tax reporting information for 2007. In particular with respect to
terminated vested participants under the 1977 Plan (as of January 1, 2008),
Augusta will provide a listing indicating the amount of each such terminated
participant’s accrued normal retirement benefit under the 1977 Plan, and
their normal retirement eligibility date. Benefits will be paid to said
terminated participants based upon said information (unless the participant
returns to Service with Augusta after January 1, 2008). Augusta will also
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
provide GMEBS with the information and documents included in the
retirement plan conversion timeline by January 1, 2008, and it will complete
any IRS filings that GMEBS reasonably requests in order to protect the
401(a)-qualified status of the GMEBS volume submitter plan or to confirm
the 401(a)-qualified status of the new Augusta Adoption Agreement or
Addendum.
(ss) Implementation of Employment Agreement Granting Additional Service
Credit.
(i) 10 Years of Additional Service Credit for Former Chief Appraiser
Calvin Hicks. Pursuant to an employment Agreement dated
September 8, 2006 between the Richmond County Board of Assessors
and Calvin C. Hicks, Jr., Mr. Hicks will be treated as having ten (10)
years of Credited Service as of his date of hire (in addition to actual
Credited Service accrued during his period of employment). Said
additional Credited Service will count for the purposes of satisfying
minimum requirements for benefit eligibility and minimum
requirements for vesting under the Plan, and for the purpose of
computing any retirement, disability or death benefits payable under
the Plan. Mr. Hicks will not be deemed to have accrued any additional
Earnings under the Plan in connection with the ten (10) years of
additional Credited Service provided pursuant to this paragraph
(ss)(i).
(ii) 5 Years of Additional Service Credit for Chief Appraiser Alveno Ross.
Pursuant to an employment Agreement dated July 26, 2010, between
the Richmond County Board of Assessors and Mr. Alveno Ross, Mr.
Ross will be treated as having five (5) years of Credited Service as of
his date of hire (in addition to actual Credited Service accrued during
his period of employment). Said additional Credited Service will count
for the purposes of satisfying minimum requirements for benefit
eligibility under the Plan and computing any retirement, disability or
death benefits payable under the Plan. Mr. Ross will not be deemed to
have accrued any additional Earnings under the Plan in connection
with the five (5) years of additional Credited Service provided
pursuant to this paragraph (ss)(ii).
(tt) Implementation of Settlement Agreement with General Release; Waiver and
Covenant Not to Sue. Pursuant to the Settlement Agreement with General
Release entered into between Augusta, Georgia and Ms. Linda Goodman,
Ms. Goodman is entitled to a monthly survivor benefit under the Plan in an
amount equal to seventy-five percent (75%) of the monthly Retirement
benefit to which her husband, Mr. Irwin W. Goodman, was entitled in his
lifetime in accordance with the Plan.
(uu) Applicable Forms; Pre-Retirement Beneficiary Forms Submitted to Prior
Administrator. Forms submitted to Augusta, Georgia, Richmond County,
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Georgia, or a prior administrator of a retirement plan sponsored by
Augusta, Georgia or Richmond County, Georgia, prior to January 1, 2008,
designating a Participant’s pre-retirement beneficiary for retirement plan
purposes constitute Applicable Forms under this Plan for the purpose of
determining the Participant’s Primary and Secondary Pre-Retirement
Beneficiaries, provided that such designations are not superseded by a
subsequent Applicable Form designating the Participant’s Primary and
Secondary Pre-Retirement Beneficiaries under the Plan.
The terms of the foregoing Addendum to the Adoption Agreement are
approved by the Augusta, Georgia Commission Council this ________ day of
_____________, 20____.
Attest: AUGUSTA, GEORGIA
_________________________ ____________________________________
Clerk Mayor
(SEAL)
Approved:
__________________________
Attorney
The terms of the foregoing Addendum are approved by the Board of
Trustees of the Georgia Municipal Employees Benefit System.
IN WITNESS WHEREOF, the Board of Trustees of the Georgia
Municipal Employees Benefit System has caused its Seal and the signatures of
its duly authorized officers to be affixed this ______ day of
__________________________, 20____.
Board of Trustees
Georgia Municipal Employees
Benefit System
(SEAL)
____________________________________
Secretary
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
SERVICE CREDIT PURCHASE
ADDENDUM TO THE
GEORGIA MUNICIPAL EMPLOYEES BENEFIT SYSTEM
DEFINED BENEFIT RETIREMENT PLAN
ADOPTION AGREEMENT
This is an Addendum to the Augusta GMEBS Plan I Adoption Agreement
completed by Augusta, Georgia. It modifies the Adoption Agreement to
provide for service credit purchases for eligible Participants in the Retirement
Plan for Certain Employees of Augusta, Georgia (Augusta GMEBS Plan I), in
accordance with and subject to the following requirements:
(1) Service Credit Purchase; Eligibility Requirements.
(a) Prior Service With Augusta - Subject to any conditions specified
in Section 13.B or 13.C of the Adoption Agreement and in this
Service Credit Purchase Addendum, Participants in Augusta
GMEBS Plan I (this Plan) who are actively employed on or after
January 1, 2008, and who have any period of full-time service
with Augusta, Georgia prior to January 1, 2008 (as defined in the
Augusta personnel policies and procedures), provided the Service
is not otherwise creditable under this Plan or any other Augusta
retirement plan (i.e., the Participant has not received and has no
potential to receive a retirement benefit or distribution under any
Augusta retirement plan, including this Plan, that is attributable
to such service or attributable to employer contributions made
during such service), and provided the other requirements of this
Service Credit Purchase Addendum are satisfied, may purchase
credit under this Plan for such service. The purchase of prior
service credit is permitted but not required under this Plan.
Participants may purchase all of their prior service that is eligible
for purchase, or only a portion of such service on a pro rata basis.
Such purchases will be allowed to the extent permitted by law,
subject to any conditions, proofs, or acceptance that the Augusta
Human Resources Director and GMEBS deem appropriate.
(b) Prior Service With ARCPC - Subject to any conditions specified
in Section 13.B or 13.C of the Adoption Agreement and in this
Service Credit Purchase Addendum, Participants in this Plan
who: 1) were employed with the Augusta-Richmond County
Planning Commission (“ARCPC”) on or before October 31, 2011,
2) who become Eligible Regular Employees under this Plan on or
after November 1, 2011; and 3) have any period of full-time
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
service with the ARCPC prior to November 1, 2011 which is not
otherwise creditable under this Plan (see General Addendum
Section 15(oo)), Augusta GMEBS Plan II, or any other Augusta
retirement plan (i.e., the Participant has not received and has no
potential to receive a retirement benefit or distribution under any
Augusta retirement plan, including this Plan, that is attributable
to such service or attributable to employer contributions made
during such service), may purchase credit under this Plan for
such service, provided the other requirements of this Service
Credit Purchase Addendum are satisfied. The purchase of prior
service credit is permitted but not required under this Plan.
Participants may purchase all of their prior service that is eligible
for purchase, or only a portion of such service on a pro rata basis.
Such purchases will be allowed to the extent permitted by law,
subject to any conditions, proofs, or acceptance that the Augusta
Human Resources Director and GMEBS deem appropriate.
(2) Use of Purchased Service Credit. Subject to any conditions or
limitations provided in this Addendum, service credit purchased
hereunder will be counted as Credited Service for purposes of (check all
that apply):
computing the amount of benefits payable under the Plan;
meeting the minimum service requirements for vesting under the
Plan;
meeting the minimum service requirements for benefit eligibility
under the Plan.
(3) Application to Purchase Service Credit. A Participant who meets the
eligibility requirements specified in paragraph (1) above and who
wishes to purchase eligible service credit as described in paragraph (1)
above may apply for such purchase by completing and submitting to the
Augusta Human Resources Director an application form provided for
that purpose. Participants will be responsible for providing the Augusta
Human Resources Director with any information or documentation that
the Augusta Human Resources Director deems necessary to establish
that the Participant’s service is eligible for purchase under paragraph
(1) above.
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Augusta GMEBS Plan I (Amended Effective January 1, 2017)
(4) Annual Window Period for Application: July 1 – August 31. In order to
purchase service credit, eligible Participants must submit the service
credit purchase application within the two-month period beginning each
July 1 and ending August 31. If a Participant does not submit a
completed application to purchase service credit within the designated
window period, the Participant will not be permitted to purchase
service credit. As a precondition for approval of his or her application,
the Participant will be responsible for providing the Augusta Human
Resources Director with any additional information or documentation
that the Augusta Human Resources Director deems necessary to
establish that the Participant's service is eligible for purchase under
paragraph (1) above. Notwithstanding any provision herein to the
contrary, no Participant may apply for or purchase prior service credit
after his or her termination of employment.
(5) Review by Augusta Human Resources Director. Within a reasonable
time after the end of the application period, the Augusta Human
Resources Director will review the Participant’s application to purchase
service credit and will determine whether the application should be
accepted. Upon approval of an application by the Augusta Human
Resources Director, the Augusta Human Resources Director will certify
on the application the number of years and months of prior service that
are eligible for purchase under paragraph (1) above.
(6) Fee for Cost Study. As a precondition for approval of the application to
purchase service credit, and prior to the commencement of any cost
study, Participants may be required by the Employer to pay all or a
portion of the cost study fee(s) associated with determining the cost to
purchase the Participant’s eligible service credit. Any portion of the fee
that the Participant is not required to pay will be paid by the Employer.
(7) Actuarial Study to Determine Cost of Purchase. In the event that a cost
study has not been undertaken prior to the Participant's submission of a
completed application to purchase service credit, if the Participant’s
application to purchase is approved by the Pension Committee
Secretary, a cost study will be undertaken as soon as reasonably
practicable after the application has been approved, in order to
determine the actuarial cost relating to the Participant’s prior service
that is eligible for purchase.
(8) Lump Sum Payment Required Within 120 Days After Receipt of Cost
Study Results. Upon completion of the cost study, the Augusta Human
- 4 –
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Resources Director will notify the Participant of the lump sum amount
required to purchase prior service credit, as reflected in the cost study.
Within 120 days of receiving this notice or of receiving notice of the
Augusta Human Resources Director’s approval of the Participant’s
application to purchase service credit, whichever is later, the
Participant shall remit said lump sum amount in the form and manner
required by Sections (9)-(11) below, to the Augusta Human Resources
Director, and GMEBS. The Participant may remit less than the full
lump sum amount necessary to purchase all of the prior service credit
which is eligible for purchase, in which case the percentage of service
credit awarded will be equal to the percentage of the full amount
remitted. The Augusta Human Resources Director shall have the
authority to extend the 120-day time period for payment of lump sum
amounts required to purchase service credit if, for reasons outside the
control of the Participant, payment cannot be made within the 120-day
period. However, the time limit for payment will not be extended any
later than the start of the next annual two-month window period for
application (see Section (4) above) and in no event may a Participant
make such payment after his or her termination of employment.
(9) Method of Payment. To the extent permitted by the Internal Revenue
Code and regulations issued thereunder, the lump sum amount referred
to in Section (8) above may be paid via one or more of the following
sources: (1) a direct trustee-to-trustee transfer from a 401(a) qualified
retirement plan, governmental 457(b) deferred compensation plan or a
403(b) tax sheltered annuity; (2) a qualified rollover from a
governmental 457(b) plan, 403(b) tax-sheltered annuity plan, 401(a)
qualified plan, 403(a) annuity plan, or a 408(a) or 408(b) individual
retirement account or annuity (traditional IRA); or (3) a lump sum
contribution of after-tax funds. Participants shall be solely responsible
for effecting the payment referred to herein. Participants will not be
permitted to purchase credit via payroll deduction.
(10) Limitation on Amount of Lump Sum Payment. If the lump sum amount
referred to in Section (8) is paid via any method other than as described
under Section (9)(1) or (9)(2) above, then the Participant shall not be
permitted to contribute to the Plan in any calendar year an amount
which exceeds any applicable limit specified in Internal Revenue Code
Section 415.
(11) IRC 415, Other Limitations. Notwithstanding any other provision of the
Adoption Agreement or this Addendum to the contrary, the Plan will
- 5 –
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
not accept and shall return without interest any contribution or portion
of a contribution made to purchase service credit if such contribution
would result in a violation of the applicable limitations established
under Internal Revenue Code Section 415(b), (c), or (n) or any other
provision of law or the Plan, or if it is later determined that the
Participant’s prior service is not eligible for purchase, and any prior
service credit attributable to said contribution or portion of a
contribution will be forfeited.
(12) Return of Contributions. Contributions made to purchase prior service
credit shall be used to fund retirement and death benefits payable under
the Plan relating to such credit. Contributions shall not otherwise be
refundable to the Participant or any other person, except as otherwise
provided in this Section (12) or in Section 13.06 or 18.04 of the Master
Plan Document (concerning failure to exhaust or termination of the
plan, respectively). Participants (check one):
will not be permitted to withdraw contributions made to purchase
prior service credit upon termination of employment
(Participants must be vested to purchase prior service credit).
will not be permitted to withdraw contributions made to purchase
prior service credit upon termination of employment, unless they
are not vested upon termination (Participants are not required to
be vested to purchase prior service credit).
will be permitted to withdraw contributions made to purchase
service credit upon termination of employment, subject to the
provisions of Section 13.03(c) of the Master Plan Document
concerning the effect of withdrawal. For purposes of determining
the amount of any refund of contributions made to purchase
service credit, said contributions shall be credited with interest
thereon in accordance with Section 19 of the Adoption Agreement
and subsections 15(aa) and 15(dd) of the General Addendum, as
applicable, subject to any limitations on the crediting of interest in
Section 13.03(c) of the Master Plan Document.
will be permitted to withdraw contributions made to purchase
service credit upon termination of employment, subject to the
following conditions for repayment (must describe):
- 6 –
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
Note: Partial withdrawal of employee contributions is not
permitted. If the Participant withdraws contributions made to
purchase service credit, the Participant will forfeit any and all
service credit and/or benefits attributable to such purchase for all
purposes.
(13) Repayment Upon Reemployment. If the Participant returns to
employment with the Employer after having withdrawn his
contributions made to purchase prior service credit, the Participant
(check one):
not applicable (withdrawal not permitted).
will not be permitted to re-purchase said service credit upon
reemployment.
will be permitted to re-purchase said service credit upon
reemployment, based on the actuarial cost of such service
credit, taking into account the additional actuarial cost of
any benefit enhancements adopted prior to reemployment
pursuant to Section (14) below, provided that the
Participant makes application for such re-purchase within
[insert time limit] after reemployment and provided the
Participant effects payment for such re-purchase in
accordance with and subject to the provisions of this
Addendum within [insert time limit] after the application is
approved.
will be permitted to re-purchase said service credit upon
reemployment, subject to the following conditions for
repayment (must describe other repayment method): The
Participant must repay to the Plan, within six (6) months
after his reemployment date (or prior to his termination
date following reemployment, if earlier), in a lump sum any
and all amounts previously withdrawn or refunded, plus
interest calculated at the rate of 8% per annum. Partial
repayment is not permitted. In no event will the time the
Participant was absent be taken into account in calculating
the amount of any benefit payable under this Plan. Said
Participants will also be required to satisfy the break in
service requirements of Section 4.06 of the Master Plan, if
applicable.
- 7 –
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
(14) Definition of Actuarial Cost. The cost to purchase qualifying prior
service credit shall be determined based upon the actuarial cost of said
prior service credit. In applying the provisions of the Adoption
Agreement and this Service Credit Purchase Addendum, the term
"actuarial cost of prior service credit" means (check one):
the actuarial accrued liability relating to such prior service as
determined by the GMEBS actuary and calculated using the
actuarial assumptions and methods established for this purpose in
the funding policy adopted by the GMEBS Board of Trustees.
Other (must specify other method of determining actuarial cost
for this purpose): the present value of projected additional
benefits relating to such prior service credit, as determined based
on factors supplied by the GMEBS actuary and calculated using
the actuarial assumptions and methods employed in performing
the Employer's annual plan valuation.
The terms of the foregoing Service Credit Purchase Addendum to the
Adoption Agreement are approved by the Augusta, Georgia Commission
Council this ________ day of _____________, 20____.
Attest: AUGUSTA, GEORGIA
_________________________ ____________________________________
Clerk Mayor
(SEAL)
Approved:
__________________________
City Attorney
- 8 –
Augusta GMEBS Plan I (Amended Effective January 1, 2017)
The terms of the foregoing Service Credit Purchase Addendum are
approved by the Board of Trustees of the Georgia Municipal Employees
Benefit System.
IN WITNESS WHEREOF, the Board of Trustees of the Georgia
Municipal Employees Benefit System has caused its Seal and the signatures of
its duly authorized officers to be affixed this ______ day of
__________________________, 20____.
Board of Trustees
Georgia Municipal Employees
Benefit System
(SEAL)
____________________________________
Secretary
Commission Meeting Agenda
10/3/2017 2:00 PM
AGENDA REQUEST for October 3rd, 2017 meeting to allow the Mayor to sign fee agreement with Blue
Cross for our medical stop loss coverage.
Department:Human Resources Department
Department:Human Resources Department
Caption:Motion to approve the 2018 Third party administrator (TPA) and
stop loss agreements with Blue Cross Blue Shield and authorize
the Mayor to sign required documents.
Background:As part of Augusta’s self-insured health plan, stop loss insurance
is obtained to help minimize the risk of a catastrophic claim. On
January 1, 2014, Augusta GA contracted with Blue Cross Blue
Shield (BCBS) for medical stop loss coverage. This contract was
for 3 years with two one-year renewals. The specific stop loss fee
is dependent on the number of members and is an annually
negotiated amount. The deductible is $250,000 which means that
Augusta is protected for costs of claims exceeding that amount.
Without having stop loss insurance in place Augusta would have
incurred additional health care costs in the following amounts:
Premium
Claims
2015 – $1,077,480
$2,292,014
2016 – $1,039,753
$ 803,973
2017– $1,183,320 (annualized
$1,245,110 (through 9/15/17)
Totals
Cover Memo
2013 to 2017 $5,053,123
$5,554,983
The renewal for 2018 came in initially with a 15% increase. Our
insurance consultant, USI reviewed the contract and based on their
underwriting analysis and projections began negotiating with
BCBS for a reduction to the proposed rate increase. BCBS did
revise their renewal offer and reduced the increase from 15% to
9%. A single digit increase is well within industry standards and a
fair offer. The rate will be $43.60 per member per month (based
on current enrollment of 2341) and includes the stop loss coverage
for pharmacy claims as well.
Augusta also retained BCBS as Third Party Administrator (TPA).
This allows Augusta to access to the extensive BCBS network and
network discounts. The TPA also processes all health claims for
Augusta. As part of the 2017 agreement, we negotiated guarantee
for no increase in 2018.
Analysis:The Stop Loss annual fee will be $1,224,811 ($43.60per month
for 2341 members). The TPA Administration annual fee will be
$1,193,067.24 ($42.47 a month for 2341 members)
Financial Impact:The annual fees for 2018 will be $2,417,878
Alternatives:1) Renegotiate fees 2) Issue an RFP for a new vendor 3) Self-
insure risk without stop loss insurance
Recommendation:Approve the fees for 2018 and authorize the Mayor to sign the
2018 fee agreement
Funds are Available
in the Following
Accounts:
Fund 616
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Rate Summary Exhibit
Augusta Richmond County
Medical
Administrative Services Only (ASO)
01/01/18 - 12/31/18
12
Composite Monthly Annual
1/1/2018 Rate
Enrollment Assumption 2341
A. Fixed Costs 01/01/18 - 12/31/18 9
Administration Fee*$42.47 $99,422 $1,193,067
ACA Reinsurance Fee See Below See Below See Below
Specific Stoploss $225,000 $43.60 $102,068 $1,224,811
Aggregate Stoploss None $0.00 $0 $0
Commission $0.00 $0 $0
Total Fixed Cost $86.07 $201,490 $2,417,878
This quote includes an Aggregating Specific Deductible of $250,000
B. Claim Liability
Expected Claim Liability (ECL)$702.68 $1,644,981 $19,739,769
Maximum Claim Liability (MCL)N/A NA NA
C. Total Liability
Fixed + ECL $788.75 $1,846,471 $22,157,647
Fixed + MCL #VALUE!NA NA
D. Terminal Liability Cap
Estimated Claims Cost NA NA
Proposal date:9/27/2017
Additional Fees (ACA): Client Pays ACA Fees Directly to Gvt
PMPM PCPM
2018 $0.00 $0.00
2019 #N/A $0.00
Employer Signature
Print Employer Name
* All rates will be billed on a Composite basis.
Contract Type: Paid
Effective Date:
ACA Reinsurance
*Stop loss quote is illustrative pending updated monthly claims and high claim detail through 10/01/2017
* Rx is carved out. Fees include $1.65 PCPM for Rx carve-out services.
* Additional charges may apply to administer Rx OOP Commingling due to Rx carve-out. Contact your BCBSGa Account Executive or
Account Manager to discuss options for commingling the pharmacy and medical OOP maximums.
* Composite rates are developed from whole case census.
* Wellness and Implementation funds of $100,000 available per year. Assumes average enrollment of 2,341 . Not to be carried over from
one year to the next.
* Groups with less than 250 enrolled employees will not be eligible for carving out stop-loss.
* The SSL accumulation period will be Incurred: 01/01/2013 - 12/31/2018 and Paid: 01/01/2018 - 12/31/2018. SSL rates include no
commissions.
* The ASL accumulation period will be Incurred: NA - NA and Paid: NA - NA. ASL rates include no commissions.
* Dental rates (if applicable) not included above. Vision rates (if applicable) not included above.
* HSA and HRA administration fees are not included in the rates but can be added to any consumer driven health plan.
* ASO base fee cap of 0.0%, for renewal in 2019* No renewal fee caps
* Traditional Medical Plan - CHS Programs Included: 24/7 Nurse line, Anthem Cancer Care Quality Program, Anthem Health Rewards,
ConditionCare Core 5, Future Moms with ID, Integrated Imaging, Healthy Lifestyles Online, Radiation Therapy, Sleep, Specialty Pharmacy
with Clinical Site of Care Review, LiveHealth Online, ComplexCare.
I accept the rates, plan numbers and renewal effective date as stated above and understand that rates and
benefits are subject to change once final ACA guidance is established and reviewed by BCBSGA.
To ensure timely processing of your renewal, once completed, please fax or email this form to your
Sales Representative.
Augusta Richmond County
Underwriting General Terms and Conditions
Effective date is:1/1/2018
The proposal assumes the same enrollment for Medical and Drug and is based on the following enrollment assumptions:
Single EE/Sp EE/Ch Family Total Aggregate stop loss 0.0%
1,035 432 258 616 2,341 Specific stop loss 0.0%
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Group Specific Caveats
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Modifications
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The proposed stop loss rates are effective from 01/01/18 through 12/31/18
Stop Loss Assumptions
Agents commission included on stop loss:
This contract will be issued in Georgia.
Quote assumes that 2,341 employees will be enrolling for medical coverage, with an average member to employee ratio of 2.19.
The annual specific attachment point is per member per contract period.
Blue Cross Blue Shield of Georgia reserves the right to revise this proposal or modify these rates under any of the following circumstances:
Due to any taxes, fees and assessments prescribed by any statutory, regulatory or other legal authority, that in Blue Cross Blue Shield of Georgia’s discretion,
invalidates this quote.
Should the employer implement benefit changes that result in substantial changes in the service or networks, as determined by Blue Cross Blue Shield of
Georgia
Change in nature of Employer’s business
Should the total enrollment or enrollment distribution by membership type, product or location change by 10% or more from that assumed when preparing the
pricing for this package.
If legislative and/or regulatory changes or mandates materially impact the stop loss policy or the Employer’s plan documents. Plan documents shall include the
documents that set forth the terms of the plan.
Changes in proposal terms, conditions, services or product from this quotation.
We will rely on the information provided to determine whether a proposal will be issued. The information provided shall become a part of the application for stop loss
coverage. You are obligated to provide accurate information. If material errors or omissions are found after the quote is issued, we reserve the right to revise the quote in any
manner or rescind the quote even if you were unaware of the material error or omission. Additionally, we reserve the right to rescind the proposal in its entirety based on our
review of all the information submitted during the proposal process.
Carve-Out pharmacy claims will be included in the specific stop-loss.
This proposal is based on an aggregating deductible of $250,000 in conjunction with the specific deductible being proposed.
This proposal expires 90 days from the date of its release or on the effective date shown above, whichever is sooner.
BCBSGA is entitled to reimbursement of benefits paid if the member recovers damages from a legally liable third party.
The specific maximum liability for any individual will be unlimited.
The renewal notification will be provided no sooner than 90 days prior to the renewal effective date.
Proposed rates are payable by the invoice due date.
Proposed specific stop loss rates assume that the employer will continue its current level of contributions.
Proposed specific stop loss rates assume that 100% of eligible employees and dependents will participate if noncontributory and 75% will participate if the plan is
contributory.
Specific Stop Loss Attachment points include paid Medical and Rx claims.
Stop Loss protection must be purchased in conjunction with BCBS GA's Administrative Services proposal
No change in benefits provided by the group’s employee benefit program shall be covered by the stop loss agreement nor shall any amounts paid as benefits resulting from
such a change be counted towards the satisfaction of the attachment point. This limitation may be waived if a written acceptance of such a change is issued by the carrier.
Only those coverages quoted and which are eligible under the group’s employee benefit program are eligible under this stop loss program.
Please refer to our specific Stop Loss Agreement for complete details.
Specific Stop loss claims above the selected specific stop loss deductible limit will NOT count towards satisfaction of the aggregate attachment point.
Proposals are subject to review of audited financial statements and Dun & Bradstreet reports prior to final sale.
* Groups with less than 250 enrolled employees will not be eligible for carving out stop-loss.
This proposal assumes that Blue Cross Blue Shield of Georgia will be the only carrier offered
SSL rates include no commissions. ASL not elected.
This quotation assumes the purchase of Blue Cross Blue Shield of Georgia administrated Stop Loss. If Augusta Richmond County chooses to utilize an outside Stop Loss
vendor, a coordination charge of $2.00 will apply.
The rates provided assume there is no member reimbursement which reduces the out-of-pocket cost of the benefit plan. Rates may be adjusted if out-of-pocket costs are
subsidized by the employer.
•Stop Loss rates are ILLUSTRATIVE due to the gap in the experience period and effective date of coverage. In order to provide a firm quote, we will need claims paid by
month with contracts by month as well as large claims detail at a member level (current status, diagnosis, and prognosis) to within four (4) months of the contract effective
date. Data for large claims should be furnished for any claims at 50% or greater of the requested specific stop loss point.
Augusta Richmond County
Underwriting General Terms and Conditions
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Standard Services Included in base admin fee:
•Claim Administration •Mailings
•Precertification •I.D. Cards
•Case Management •Certificate Books
•Concurrent Review / Discharge Planning •Local Service
•Behavorial Health •Underwriting / Pricing
•Network Access •HIPAA certificates
•Enrollment meetings •Fiduciary
•Enrollment Kits
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360° Health Programs:
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Should the employer implement benefit changes that result in substantial changes in the service or networks, as determined by Blue Cross Blue Shield of Georgia
Standard ASO
The services, rates and fees within this proposal are effective from 01/01/18 through 12/31/18
Blue Cross Blue Shield of Georgia reserves the right to revise this proposal under any of the following circumstances:
Due to any taxes, fees and assessments prescribed by any statutory, regulatory or other legal authority, that in Blue Cross Blue Shield of Georgia’s discretion, invalidates this quote.
Rx is carved out. Fees include $1.65 PCPM for Rx carve-out services.
Change in nature of Employer’s business
Should the total enrollment or enrollment distribution by membership type, product or location change by 10% or more from that assumed when preparing the pricing for this package.
If legislative and/or regulatory changes or mandates materially impact the stop loss policy or the Employer’s plan documents. Plan documents shall include the documents that set forth the terms of the plan.
Changes in proposal terms, conditions, services or product from this quotation.
The standard reporting package is included in the proposed ASO fee. Non-standard reports may be subject to an additional fee depending on the complexity and frequency requested.
Electronic eligibility or tape feeds must be in a format compatible with BCBSGA systems.
Blue Cross Blue Shield of Georgia’s proposal assumes claims incurred prior to the effective date are not included unless specifically noted.
Please note we cannot cover employees who live in Hawaii because we are not an authorized insurer in Hawaii and our benefits generally do not match the requirements of their Prepaid Health Care Act. In order to ensure all state
requirements are met, we recommend your broker obtain direct quotes for either individual policies or group coverage from an authorized insurer in Hawaii for your employees who live and work in Hawaii.
Under final rules issued by EEOC under the Americans with Disabilities Act and the Genetic Information Nondiscrimination Act, wellness incentives are subject to certain limits in some situations. Incentive limits may also apply under
the Affordable Care Act. Employers are responsible for taking steps to comply with all legally-required incentive limits. Please consult your attorneys or advisors for additional information as needed.
Quote assumes a continuation of the current contribtuion levels for employees and dependents.
Quoted rates are subject to review of audited financial statements and Dun & Bradstreet reports prior to final sale.
A capitation fee will be charged for each Member seeking services from a Provider paid on a capitated basis for Anthem’s oversight and care coordination of designated Members. Such capitation fee shall be 20% of the monthly
capitation rate paid to Providers.
This quotation assumes the purchase of Blue Cross Blue Shield of Georgia administrated Stop Loss. If Augusta Richmond County chooses to utilize an outside Stop Loss vendor, a coordination charge of $2.00 will apply.
Traditional network provider savings fee. The fee will be equal to 50% of Traditional network discounts. Traditional network discount is the difference between billed charges for covered services and the traditional provider negotiated
amount.
Non-network claim discounts. The fee will be equal to 50% of the negotiated savings achieved on certain non-network claims.
Discount Shared Savings: In addition to the per employee monthly fee, a portion of the base administrative services fee will be calculated based on the medical in-network discount savings. Discount shared savings are the
difference between billed charges and the negotiated amount paid to a network provider. Employee cost shares will not be impacted. Prescription drugs paid through a pharmacy program and capitated claims are excluded from the
fee calculation. Discount Shared Savings will be limited to $5,000 per claim.
BCBSGA will provide 20% of Base Fees at risk for Performance Guarantees.
In the unlikely event the ASO arrangement is terminated by Augusta Richmond County during the implementation phase, the costs incurred by Blue Cross Blue Shield of Georgia to set up and install the group at a charge of one
month's worth of Administration fees will be the responsibility of Augusta Richmond County.
This proposal assumes that Blue Cross Blue Shield of Georgia will be the only carrier offered.
Augusta Richmond County must sign the administrative services agreement prior to the effective date, or agree to abide by Blue Cross Blue Shield of Georgia’s standard administrative practices until the administrative services
agreement is signed. If Augusta Richmond County does not agree to this provision, claims processing could be delayed until an agreement is signed.
If Augusta Richmond County is delinquent in payment for the weekly claims billing, Blue Cross Blue Shield of Georgia will not process further claims until the account is brought current. This applies to both the active period and the 12-
month period following termination.
The health benefit plan(s) reflected in this proposal is not considered to be grandfathered under the provisions of the Patient Protection and Affordable Care Act. Non-grandfathered plans are subject to additional provisions under the
Patient Protection and Affordable Care Act that do not apply to grandfathered plans. For further information, please contact your account representative.
ASO fees and stop loss premiums will be invoiced on the first full week of the month and due within three business days. Claims are billed weekly.
COBRA Administrative services are included.
Blue Cross Blue Shield of Georgia has an extensive suite of 360° Health programs available to clients. Please refer to the proposed fee document for a list of the 360° Health offerings we are proposing as a tailored solution for
Augusta Richmond County.
All CHS Programs included in this quote are illustrated by the rates presented in this document's exhibits.
Modifications
•
•
•
•
•
•
•
BlueCard Disclosure
•
o
o
o
o
•
•
•
An eligible employee is defined as an active, permanent employee who works for pay or profit at least 30 hours per week, 50 weeks per year as of the effective date and who completes the group imposed waiting period.
The proposal is not accepted in writing within 90 days from its issuance.
The fees assume 2341 contracts. If the actual number of contracts differs by 10% or more, BCBSGA reserves the right to revise the fees.
A change in the contract period will require a recalculation of fees.
Blue Cross Blue Shield of Georgia requires that 75% of Augusta Richmond County’s net eligible employees and 50% of total eligible employees enroll in the group sponsored health care program. If Augusta Richmond County
contributes 100% of the employee only cost, Blue Cross Blue Shield of Georgia requires that 100% of Augusta Richmond County’s net eligible employees and 50% of total eligible employees enroll in the group sponsored health
care program.
The ITS Transaction Fee is $0.05 per claims transaction.
Occasionally, Anthem and a Host Blue may contract for a lower fee by combining the Access Fees and the AEA Fee.
Some BlueCard fees may not be charged in Anthem states.
BlueCard fees are included in the projected claims costs.
Blue Cross Blue Shield of Georgia requires that Augusta Richmond County contributes a minimum of 50% of the employee premium for all active and retired employees enrolled in the group health plan.
This quotation for ASO excludes commission.
The following BlueCard fees will be included in the paid claims amount:
The Access Fee is charged at a percentage no greater than 2.59% of the discount or differential, subject to a maximum of $2,000 per claim.
The AEA Fee is $4.00 per professional provider claim and $9.75 per institutional claim.
The Central Financial Agency Fee is $0.16 per payment notice.
A redesign of current payment models to align financial incentives and to provide compensation for important clinical interventions that occur outside of a
traditional patient encounter;
Description of Anthem’s Enhanced Personal Health Care Programs1
At Anthem Blue Cross and Blue Shield (“Anthem”), we believe that our health connects us all. We focus on developing long-term relationships that unite the siloes of
healthcare—strengthening the bonds between patients and doctors, primary care providers, specialists, and hospitals —enabling seamless delivery of the right care at the right
time.
We are committed to connecting our members to patient-centered care. What makes us unique is our approach to supporting delivery system transformation. Anthem incents
providers through value-based payment and couples these incentives with a robust support system designed to assist practices in their transformation to patient-centered care.
Although there is growing broad-based support for a patient-centered care model, we understand that this shift will not happen spontaneously. Rather, it requires a concerted
effort and active support from all key stakeholders in the delivery system to create an environment conducive for change. This includes:
o Participation in our aligned care management and disease management model
Support for risk-stratified care management;
Sharing meaningful information regarding patients that goes beyond the information captured in the physicians’ medical record; and
Providing physicians with the knowledge, information and tools they need to leverage the benefits of new payment models, along with support services and
information exchange to help them transform the way they deliver care.
Anthem’s Enhanced Personal Health Care programs are based on years of experience. Anthem has championed the patient-centered care model through our participation in
patient-centered medical home programs across the country. The compelling results we saw in quality improvement and cost of care reduction convinced us to cement our
commitment to patient-centered care. In our studies to date, we have observed improvement in compliance with evidence-based guidelines and a reduction in avoidable,
unnecessary admissions and ER visits, along with measured maintenance or improvements in the quality of health care services.
Our Enhanced Personal Health Care programs are built upon the success of our patient-centered medical home programs and foster a collaborative relationship between
Anthem and the contracted Provider. This relationship enables both the health benefits administrator and the Provider to leverage the other party’s unique assets whether
through clinical, administrative, or data expertise; and together, this partnership supports coordinated care with a focus on risk stratified care management, wellness and
prevention, improved access and shared decision-making with patients and their caregivers.
We offer this Program Description to give you important information regarding Enhanced Personal Health Care program operations, including the methodology used to charge
the employer and details about the reconciliation process. Our intent is to provide you with an easy to understand description of the key elements of the Program.
Program Description:
These programs reward Providers (which may include Vendors) for successfully managing the quality and overall health care costs of Anthem members.
These programs pay performance incentives, rewards, or bonuses (including shared savings) to Providers based upon the Providers’ achievement of certain cost,
quality, efficiency, or service standards and/or metrics.
Some providers may also receive a clinical coordination payment for the clinical services they provide outside of a traditional office visit. Those services could
include care planning, maintaining health registries, enhancing access (such as responding to emails or offering web-based visits) or following up with patients via
phone or email to make sure that they fill new prescriptions. To participate in the Enhanced Personal Health Care program, Providers must meet consistent value-
based criteria, which include, but are not limited to, the following:
o 24/7 availability through extended hours and/or after hours call
o Established, dedicated roles within the practice to support this program
o Use of the Anthem’s Member Medical History Plus (MMH+) system that provides a picture of the services patients may have received outside of the
provider’s practice
o Use of a registry function to effectively manage their patient population and support population health management
o Use of generic Rx substitutes where clinically appropriate
o Achievement of appropriate performance on nationally-endorsed quality measures
o Encouragement of the use of electronic medical records (EMR)
strong physician leadership committed to a patient-centered care model and empowered to drive change across the provider organization.
o Some larger and/or more sophisticated providers have the capability to take on increased accountability as well as an adequate pool of patients for
purposes of the shared savings model. These organizations, which may call themselves accountable care organizations (ACOs) or integrated health
systems, are willing to assume the full risk of managing their patients independently, and typically have the following attributes:
a formal legal structure to receive and manage risk sharing;
a well-documented plan for improving patient safety, health status and reducing the cost of medical care;
a commitment to deploying an IT platform, including an electronic medical record and care management solution, supporting the capture,
electronic exchange and analysis of clinical information across ambulatory, inpatient and ancillary (lab, imaging, eRx, etc.) settings and sharing
key clinical data with Anthem;
the capability to assume a primary role in care planning and care management with support from Anthem resources for more complex
patients;
Provider performance bonuses are funded by the Employer through a fixed Per Attributed Member Per Month (PaMPM):
Methodology Used To Charge The Employer:
We use a method we call “attribution” to match members with their providers. The foundation of attribution is to recognize existing provider relationships.
o Attribution is used to identify the provider’s patient population, defining which members the provider is responsible for and including those members
on provider reports.
o Attribution is the foundation for clinical coordination payments as well as shared savings calculations and payments.
We use one of two processes for attribution, depending on the type of product in which the member is enrolled:
o For products that do not require the selection of a primary care physician (PCP), such as Open Access PPO products, patients are attributed to the
Provider they have seen most frequently in a 24-month period based on claims data. In case of a tie, priority will go to the Provider with whom the
member has had the longest relationship. Attribution is updated quarterly based on updated claims and reconciled with eligibility each month.
o For products that require the selection of a primary care physician, members will be attributed to the provider they select as a primary care physician.
The attribution is updated monthly to reflect the selection.
To understand how the Employer is charged, it is helpful to first understand how savings are calculated and how the Provider’s share of the savings is
determined.
o First, we project the expected cost of health care services for attributed members, to establish a Medical Cost Target (MCT), by reviewing risk-adjusted
historical claims costs for the Provider or a group of Providers and trending those costs forward. We sometimes group Providers together to ensure that
the medical cost target is calculated on the basis of a statistically valid pool of patients.
o Then the actual risk-adjusted costs incurred during the year are compared with the medical cost target. If the actual costs are less than the medical cost
target and the Provider meets a quality threshold, then the Provider becomes eligible to receive a portion of the savings. If a Provider does not meet the
quality threshold, the provider is NOT entitled to any bonus payment, regardless of the savings generated.
o If the Provider meets the quality threshold and therefore is eligible to earn a performance bonus, the amount of the bonus will vary based on the
Provider’s performance on the quality measures. The higher a Provider’s quality scores, the larger the bonus the Provider will receive, subject to a
maximum payment amount. The expectation is that the Employer will also benefit from the lower overall costs.
o Anthem may make additional payments to Providers or Anthem may receive payments from Providers based on the outcome of the measurement
period. As a result of these periodic settlements with Providers, Anthem will adjust the fixed Per Attributed Member Per Month to reflect these
settlements with Providers. Please note that member cost shares will not be affected by these settlements with Providers.
1 This document is intended to be a description of the Payment Innovation Programs offered by Anthem Blue Cross Blue Shield. This document does not include a description of provider incentive programs offered or administered by the
Blue Cross Blue Shield Association or any other Blue Cross and/or Blue Shield Plans.
o This is the amount we actuarially determine to cover the cost of the provider performance bonus.
o This amount will be updated periodically based on Anthem’s book of business.
A fee shall be charged for Anthem’s oversight of Enhanced Personal Health Care with Providers or Vendors. Such fee shall be 25% of the per attributed Member
per month amount charged to Employer for the Provider performance bonus portion of the Enhanced Personal Health Care program.
Reconciliation Process:
All money collected for the Enhanced Personal Health Care programs will be used only for Enhanced Personal Health Care payments to Providers.
Under the Fixed Per Attributed Member Per Month method, the charge to the Employer will be updated periodically based on experience and actuarial
projections. Reconciliation will be completed periodically based on Anthem’s self- insured book of business. Any surplus or shortfall will be applied to those forecasts
when setting the future payment innovation payment.
Blue Cross and Blue Shield of Georgia, Inc. and Blue Cross Blue Shield Healthcare Plan of Georgia, Inc. are independent licensees of the Blue Cross and Blue Shield Association. The Blue Cross and Blue Shield names and symbols are registered
marks of the Blue Cross and Blue Shield Association.
We use a method called “attribution” to match members with Providers. The purpose of attribution is to recognize and support existing member/Provider
relationships
Description of Blue Distinction Total Care Programs
Blue Cross and Blue Shield Plans (“The Blues”) are fundamentally shifting the way we contract with Providers. We are moving away from traditional fee-for-service contracts that
guarantee Provider payment increases, regardless of clinical outcomes. We are instead establishing value-based arrangements that align Provider payments and incentives with
demonstrable improvements in quality outcomes and cost efficiency. Blue Distinction Total CareSM is a critical component for this transformation as it supports the alignment of
economic incentives to Providers with outcomes, rewarding Providers for clinical interventions that improve the quality and affordability of the health care delivery system.
At Blue Cross and Blue Shield of Georgia (BCBSGa), we believe that health care is local, and there is no such thing as “one health fits all.” We are the only health plan able to
combine local market presence with national scope, and our history of collaborating alongside Providers in the communities we serve affords us the perspective and flexibility to
tailor our programming across local and regional differences.
Blue Distinction Total CareSM brings together local Blue Plan initiatives, such as BCBSGa’s Enhanced Personal Health Care, to deliver a national value-based care solution to our
clients and members. Members will be attributed to the local Blue Distinction Total CareSM practices, based on the member’s place of residence. All Blue Distinction Total CareSM
attributed members receive the benefits offered by the local patient-centered, value-based program.
We offer this Program Description to give you important information regarding Blue Distinction Total CareSM program operations, including the methodology used to charge the
employer and details about the reconciliation process. Our intent is to provide you with an easy to understand description of the key elements of the programs.
Program Description:
• These programs consist of Accountable Care Organizations, Global Payment/Total Cost of Care arrangements, Patient Centered Medical Homes, and Shared Savings
arrangements.
• These programs reward Providers for successfully managing the quality and overall health care costs of BCBSGa members.
• These programs pay performance incentives, rewards, or bonuses (including shared savings) to Providers based upon the Providers’ achievement of certain cost,
quality, efficiency, or service standards and/or metrics.
Methodology Used To Charge The Employer:
o Attribution is used to identify the Provider’s patient population, defining which members the Provider is responsible for, so that we can create reports
to show Providers how they are performing in the program.
• Blue Distinction Total CareSM programs are designed to reflect the local Provider marketplace dynamics; and as a result, the attribution algorithm that aligns
members with Providers may vary somewhat by geography and Blue Plan. The following are examples of attribution methodology:
o For products that require the selection of a Primary Care Provider (“PCP”), members will be attributed to the Provider they select as a PCP. The
attribution is updated monthly to reflect the selection.
o For products that do not require the selection of a PCP, such as Open Access PPO products, members are attributed to the Provider they have seen most
frequently in a 24-month period based on claims data. In case of a tie, priority will go to the Provider with whom the member has had the longest
o Although not required for open access products, BCBSGa encourages the selection of a PCP. This can be accomplished in three ways: 1) employers
can complete designations on the Employer Portal; 2) members can make their designation on the Consumer Portal; or 3) members may call Customer
Service
Reconciliation Process:
o Enhanced fee schedule: The program incentive is included within the Provider's fee schedule. This will be included in the medical claims expense and
will not be detailed on the claims invoice
To understand how the employer is charged, it is helpful to first understand how savings are calculated and how the Provider’s share of the savings is
determined. While details in methodology may vary by plan, the core principle holds that all Blue Plans reward Blue Distinction Total CareSM Providers for delivering
high quality care while managing cost of care goals. Here’s an example of one of BCBSGa’s Blue Distinction Total CareSM programs
o We first project the expected cost of health care services for attributed members, to establish a medical cost target, by reviewing risk-adjusted historical
claims costs for the Provider or a group of Providers and trending those costs forward. We sometimes group Providers together to ensure that the medical
cost target is calculated on the basis of a statistically valid pool of patients.
o Then, the actual risk-adjusted costs incurred during the year are compared with the medical cost target. If the actual costs are less than the medical cost
target and the Provider meets a quality threshold, the Provider becomes eligible to receive a portion of the savings. If a Provider does not meet the quality
threshold, the Provider is not entitled to any bonus payment, regardless of the savings generated.
o If the Provider meets the quality threshold, and therefore is eligible to earn a performance bonus, the amount of the bonus will vary based on the
Provider’s performance on the quality measures. The higher a Provider’s quality scores, the larger the bonus the Provider will receive, subject to a
maximum payment amount. The expectation is that the employer will also benefit from the lower overall costs.
Provider performance bonuses are funded by the employer through one of the following methods:
o Fixed Per Attributed Member Per Month (PaMPM): This is the amount we actuarially determine to cover the cost of the Provider performance bonus.
Under BCBSGa’s Blue Distinction Total CareSM programs, this amount will be updated periodically using a projection based on each of our states’ self-
funded book of business.
Blue Cross and Blue Shield of Georgia, Inc. and Blue Cross Blue Shield Healthcare Plan of Georgia, Inc. are independent licensees of the Blue Cross and Blue Shield Association. The Blue Cross and Blue Shield names and symbols are registered
marks of the Blue Cross and Blue Shield Association.
Member cost share will not be affected by Provider performance payments.
•The Blue Distinction Total CareSM charges to the employer will be updated periodically based on experience and actuarial projections. Reconciliation will be
completed periodically and any surplus or shortfall will be applied to those forecasts when setting the future Blue Distinction Total CareSM payments.
o For example, BCBSGa may make additional payments to Providers or BCBSGa may receive payments from Providers based on the outcome of the
measurement period. As a result of these periodic settlements with Providers based on BCBSGa’s self-insured book of business, BCBSGa will adjust the
PaMPM amount prospectively to reflect these settlements with Providers
o All Blue Distinction Total CareSM charges are reviewed quarterly by the Blue Cross Blue Shield Association.
o Please note that member cost shares will not be affected by the reconciliation process.
BCBSGa appreciates your support during this exciting time as Provider Payment Innovation evolves and new value streams are created. We are committed to this transformation
and early results have shown improvement in both quality outcomes and medical cost containment. Blue Distinction Total CareSM will continue to evolve and lead the way for
payment innovation in the marketplace, delivering better health management for your members, and ensuring efficient use of your health care resources.
We’ve got an important update to share.
Dear Valued Client,
Section 1341 of the Affordable Care Act (ACA or health care reform law) says that a fee must be paid to support the transitional reinsurance
program being set up in each State. The program will help stabilize premiums for coverage in the individual market from 2014 to 2016.
We encourage all self-funded group health plans to submit their ACA Reinsurance Fee directly to the Department of Health and Human
Services (HHS). Therefore, we have not included the fee in your renewal. By sending your payment directly to HHS, you may get a cash flow
advantage and lower fees, will have more control over your payments and will be better able to combine all of your plans.
This content is provided solely for informational purposes. It is not intended as and does not constitute legal advice. The information contained
herein should not be relied upon or used as a substitute for consultation with legal, accounting, tax and/or other professional advisers.
Blue Cross and Blue Shield of Georgia, Inc. and Blue Cross Blue Shield Healthcare Plan of Georgia, Inc. are independent licensees of
the Blue Cross and Blue Shield Association. The Blue Cross and Blue Shield names and symbols are registered marks of the Blue Cross and
Blue Shield Association. 43058GABENBGA 10/14
ATTENTION: New Regulations Released for Federal Mental Health Parity That May
Impact Your Quote
Mental Health Benefits Changes
Blue Cross and Blue Shield of Georgia, Inc. and Blue Cross Blue Shield Healthcare Plan of Georgia, Inc. are independent licensees of
the Blue Cross and Blue Shield Association. The Blue Cross and Blue Shield names and symbols are registered marks of the Blue Cross and
Blue Shield Association. 43058GABENBGA 01/14
Federal law requires group health plans to cover services for mental health care or substance abuse at the same levels as your medical
services. Generally speaking, this means visit limits and the amounts you pay (such as copayments and deductibles) must be the same for
covered services that treat body or mind. This is called “mental health parity.”
For renewals on or after July 1, 2014, we reviewed your plan benefits to make sure they comply with the mental health parity laws.
Residential Treatment Centers are now covered. No other changes are required.
Commission Meeting Agenda
10/3/2017 2:00 PM
General Fund Non-Profit Allocations
Department:
Department:
Caption:Motion to approve a cap of all General Fund payments to non-profit
organizations at $25K with the exception of the three agencies listed
below. A cap of $25K for all General Fund requests and consider an
accounting review process that is not detrimental to the smaller non-
profits The following non-profits would be considered exempt up to the
amount designated:
The ARC Museum of History $125K
The Lucy Craft Laney Museum $125K
The Arts Council Operations $ 143,420K
(No recommendation from Finance Committee September 26, 2017)
Background:
Analysis:We must find opportunities to reduce discretionary spending and I
consider this a first step with additional options to follow.
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Lena Bonner
From:
Sent:
To:
Cc:
Subject:
Ms Bonner,
Please add this to the
Agenda ltem:
Commissioner Sammie Sias
Wednesday, September 06,20L7 3:01 PM
Lena Bonner
Janice Allen Jackson
Non Profits - General Fund
Finance Committee Agenda for L2 Sep 2017.
Move to cap allGeneral Fund payments to non-profit organizations at S25K with the exception of the three
agencies listed below.
A cap of S25K for all General Fund requests
Consider an accounting review process that is not detrimental the smaller non profits
The followings non profits would be considered exempt up to the amount designated.
o
The ARC Museum of History SfZSf
The Lucy Craft Laney Museum SfZSf
The Arts Council Operations S70K
We must find opportunities to reduce discretionary spending. I consider this a first step with
additional options to follow.
Sammie L. Sias
Commissioner,
Augusta Richmond County
"Foilure is nat on Option"
Please consider the environment before printing this email.
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Commission Meeting Agenda
10/3/2017 2:00 PM
G-DOT Mtg.
Department:
Department:
Caption:Report from the Augusta Delegation relative to the September
14th meeting with officials from the Georgia Department of
Transportation. (Requested by Commissioner Bill Fennoy-
deferred from the September 19, 2017 Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
10/3/2017 2:00 PM
John C. Calhoun Expressway
Department:
Department:
Caption:Discuss renaming the John C. Calhoun Expressway to Veterans
Expressway. (No recommendation from Engineering Services
Committee September 12, 2017- deferred from the September
19, 2017 Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
10/3/2017 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo