HomeMy WebLinkAbout2017-09-05 Meeting AgendaCommission Meeting Agenda
Commission Chamber
9/5/2017
2:00 PM
INVOCATION:Reverend Larry Carter, Pastor Mt. Sinai Missionary Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
Augusta Age-Friendly Initiative
A.Mr. Bill Lockett regarding Age-Friendly Augusta Health Education
Summit on Thursday, September 7, 2017 and related initiatives.
Attachments
CONSENT AGENDA
(Items 1-24)
PUBLIC SERVICES
1.Motion to approve the 2018 Cooperative Agreement with the CSRA
Regional Commission for Senior Nutrition Services for Augusta, GA.
(Approved by Public Services Committee August 29, 2017)
Attachments
2.Motion to approve the Contribution Agreement between The Georgia
Association of Conservation Districts and the Augusta-Richmond
County Board of Commissioners.(Approved by Public Services
Committee August 29, 2017)
Attachments
3.Motion to approve New Application: A.N. 17-24: request by Carl W.
Sahlsten for an on premise consumption Beer & Wine License to be
used in connection with Metro Diner located at 2820 Washington Rd.
There will be Sunday Sales. District 7. Super District 10. (Approved by
Public Services Committee August 29, 2017) .
Attachments
4.Motion to approve New Ownership Application: A.N. 17-25: request
by Wei Lin for an on premise consumption Liquor, Beer & Wine
License to be used in connection with Miyako located at 2801
Washington Rd. There will be Sunday Sales. District 7. Super District
10. (Approved by Public Services Committee August 29, 2017)
Attachments
5.Motion to approve Ordinance amendments to the Augusta, Georgia
Code, Title 4, Chapter 2, Article 2, Litter Control, Section 4-2-9 Littering
Streets and Sidewalks Prohibited so as to provide regulations prohibiting
the placing of posters, signs or advertisements on any public property.
(Approved by Commission August 15, 2017-second reading)
Attachments
6.Motion to approve ITB #17-208, Runway 17/35 Marking Rehabilitation
be awarded to and enter into a contract with Hi-Lite Airfield Services,
LLC at a cost not to exceed $158,025. (Approved by Public Services
Committee August 29, 2017)
Attachments
ADMINISTRATIVE SERVICES
7.Motion to approve the purchase one non-CDL required dump truck for
the Recreation Department. (Bid Item 17-188) (Approved
by Administrative Services Committee August 29, 2017)
Attachments
8.Motion to approve Award Eye Med (Combined Insurance) contract
renewal and authorize the Mayor to execute the contract. (Approved
by Administrative Services Committee August 29, 2017)
Attachments
9.Motion to adopt resolution affirming Augusta as a What Works City and
establishment of Open Data Policy in support of What Works City
Initiative. (Approved by Administrative Services August 29, 2017) .
Attachments
PUBLIC SAFETY
10.Motion to approve Contract with Microsoft for the Microsoft Enterprise
Agreement. (Approved by Public Safety Committee August 29, 2017)
Attachments
11.Motion to approve Professional Services Contract with True North
Consulting Group in the amount of $46,000 for phase 2 of the Marshal’s
Operation Center project. (Approved by Public Safety Committee
August 29, 2017)
Attachments
FINANCE
12.Motion to approve funding request from the Greater Augusta Arts
Council in the amount of $35,000 to support the 2017 Arts in the Heart
of Augusta Festival. (Approved by Finance Committee August 29,
2017)
Attachments
13.Motion to accept the award of an additional $4,000 grant from the
Georgia Department of Natural Resources (DNR) for the Meadow
Garden Rehabilitation Project and amend the budget resolution for the
project. (Approved by Finance Committee August 29, 2017)
Attachments
14.Motion to approve Water and Sewer Revenue Bonds, Series 2017 bond
resolution and authorize the Mayor and Clerk to sign all necessary
documents to refund the Augusta, Georgia Water and Sewer Revenue
Bonds, Series 2007, currently outstanding in the aggregate principal
amount of $123,755,000.(Approved by Finance Committee August 29,
2017)
Attachments
15.Motion to approve scheduling a budget workshop in September to
discuss the 2018 budget needs. (Approved by Finance Committee
August 29, 2017)
Attachments
ENGINEERING SERVICES
16.Motion to approve and authorize execution of an agreement between
Augusta and the University of Georgia Research Foundation, Inc.
Savannah River Ecology Laboratory (SREL) for the continuation of
research and data collection related to bird activity around the
constructed wetland treatment system. (Approved by Engineering
Services Committee August 29, 2017)
Attachments
17.Motion to approve proceeding with drafting edits to the Augusta,
Georgia code 3-5-95.11 to create a Residential Parking Permit Program.
(Approved by Engineering Services Committee August 29, 2017)
Attachments
18.Motion to approve the Award of Bid Item 17-147A – Deans Bridge
Road MSW Landfill Phase 3, Stage 1, Cell 3 Earthwork Package for the
Environmental Services Department to Gearig Brothers Civilworks.
(Approved by Engineering Services Committee August 29, 2017)
Attachments
19.Motion to approve Change Order No. 1 for WR Toole Engineers, Inc. to
provide Engineering Services for Utilities Department on Fort Gordon.
(Approved by Engineering Services Committee August 29, 2017)
Attachments
20.Motion to approve award of Bid #17-215 to Blair Construction, Inc. for
services associated with construction of the Fort Gordon New Water and
Sewage Connections under the Task Order Program for Infrastructure
RFQ #16-178 in the amount of $799,843.00. (Approved by
Engineering Services Committee August 29, 2017)
Attachments
21.Motion to approve the Memorandum of Agreement (MOA) between the
Georgia Department of Transportation (GDOT) and Augusta Richmond
County for the replacement of 118 roadway lights along Gordon
Highway between Skyview Drive and the Georgia county line for AED.
(Approved by Engineering Services Committee August 29, 2017)
Attachments
22.Motion to approve the recommendations as presented herein on behalf
of the Environmental Services Department. (Approved by Engineering
Services Committee August 29, 2017)
Attachments
23.Motion to approve funding of encumbrance carryover from the 2016
Stormwater Budget for the AED. (Approved by Engineering Services
Committee August 29, 2017)
Attachments
PETITIONS AND COMMUNICATIONS
24.Motion to approve the minutes of the regular and Special Called Attachments
Upcoming Meetings
www.augustaga.gov
meetings of the Augusta Commission held August 15 and August 29,
2017.
****END CONSENT AGENDA****
AUGUSTA COMMISSION
9/5/2017
AUGUSTA COMMISSION
REGULAR AGENDA
9/5/2017
(Items 25-26)
FINANCE
25.Consider the following changes for no profit organizations that request
funds from the General Fund: 1. A cap of $25K for all General Fund
requests. 2. Consider an accounting review process that is not
detrimental to the smaller non profits. The following non profits would
be considered exempt up to the amount of $120K: The ARC Museum of
History, The Lucy Craft Laney Museum, and The Arts Council. We
must find opportunities to reduce discretionary spending. I consider this
a first step with additional options to follow. (No recommendation
from Finance Committee August 29, 2017)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
26.Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
9/5/2017 2:00 PM
Invocation
Department:
Department:
Caption:Reverend Larry Carter, Pastor Mt. Sinai Missionary Baptist
Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
9/5/2017 2:00 PM
Augusta Age-Friendly Initiative
Department:
Department:
Caption:Mr. Bill Lockett regarding Age-Friendly Augusta Health
Education Summit on Thursday, September 7, 2017 and related
initiatives.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
9/5/2017 2:00 PM
2018 Cooperative Agreement for Senior Nutrition Program
Department:Recreation and Parks Department
Department:Recreation and Parks Department
Caption:Motion to approve the 2018 Cooperative Agreement with the
CSRA Regional Commission for Senior Nutrition Services for
Augusta, GA. (Approved by Public Services Committee August
29, 2017)
Background:The Augusta Recreation and Parks Department operates six senior
nutrition sites throughout the county through a partnership with
the CSRA Regional Commission, which provides state and federal
grant funds to provide 70,870 meals to senior.citizens including
the home delivery program.
Analysis:The agreement provides the mechanism for Augusta, Georgia to
receive $354,033.50 in 2018.
Financial Impact:Augusta’s match for the 2018 Agreement is $18,302.85.
Alternatives:1. To approve the 2018 Cooperative Agreement with CSRA
Regional Commission for Senior Nutrition Services for Augusta,
GA. 2. To deny, this would result in forfeiting grant funds and
possibly terminating the program.
Recommendation:To approve the 2018 Cooperative Agreement with CSRA
Regional Commission for Senior Nutrition Services for Augusta,
GA.
Funds are Available
in the Following
Accounts:
220054322
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
sEcTtoil I
CSRA REGIONAI. COMMISSION - AREA AG€NCY OI{ AGING COOPERATIVE SUB.GRANT AGREEMENT
TITI.E III AND t{SI NUTRITION MEALS
FiscalYear 201t
Contraat f
RC AAA Qualified Iutrition P.otram food Vendor: COMPASS GROUP USA, lNC., by and through iti BAT€MAN division
Fis.alYe.r 2018 Unit Cost for All Congregate Meal: S 4-45
Fiscal Year 2018 Unit Cost for All Home Delivered Meal: S 5.75
The tollowin8table outlinesthe mealsthat have been approved
for your iurisd i.tion tor the FY 2018.
MealTypes:
'l'itle lll C-1 Contretate Meals (requires a 10 per.ent match)
ritle lll C-2 Home-Delivered Meals (requires a 10 percent match)
NSI-Cong CongreSate Meals (no match required)
I{SI-HD Home-Delivered Meals (no match required)
I'lSl - State - Cong Congregate Meals (no match required)
NSI - State - MOW Home-Delivered Meals (no match required)
NSI - SSBG - MOW Home-Oelivered Meals (no match required)
Annudl Nuitbet o[ Meols Alloted By Coteqory
Jufisdi.tion Title lllcl Title lllc2 NSI-Cong NSI-SSBG-MOW NSlState-MOW Total
Riahmond 41,130 3,785
Dollor Volue ol Meols By Cotegory
5,688 19,267 70,870
Title Itcl Title tc2
L64,725.65
NS|-SSBG-MOW Nst-State-MOW Toral
$ 2t,76!.7s $ 38,455.00 S 1r0,78s.2s 335,730.65RC Funds:
[o.al Mat h;
Total Cost:
Note that this atreement includes the preliminary planning alloaation ror meals from the CSRA RC and that
final alloaation nu'llbels are subject to change based on final state alloaations. All Site meals are purchased
voluntarily by the loca I ju risdiction. Paragraph loftheattached Cooperative A8reement duly notesthe ghtto
alter finalnumbers based on fundinS availability.
+Note; Title lll Cl meals willb€ reimbursed by the RC at nlnety (90) peraent oftheir value
(i.e. 54.45 x 0.9 equals 54.005). Tille lll C2 mealr will be reimbursed by the RC ai ninety (90) percent
oltheir value (i.e. $5.7S x 0.9 equals 55.175). Site Cl and Site C2locallyfunded meals a.e
voluntarily provided by the community and arc not reimbursed by the RC and therefore not shown in this agreement.
Periodic adjustments may be made durinS the course ofthe year to allocate unused meals in the region
to other areas ofneed or based on reductions in federal/state funds.
Coop€rativ€ Agr€ement
9136 AM 7 /19/2Ou
Commission Meeting Agenda
9/5/2017 2:00 PM
Agreement between GACD and ARC
Department:USDA-NRCS
Department:USDA-NRCS
Caption:Motion to approve the Contribution Agreement between The
Georgia Association of Conservation Districts and the Augusta-
Richmond County Board of Commissioners.(Approved by
Public Services Committee August 29, 2017)
Background:Conservation partnership that serves to facilitate the
implementation of planned conservation practices. This
partnership is to assist interested landowners with the NRCS
application process and conservation practice implementation.
The provider is responsible for providing technical support to
participants for planned conservation as outlined in this
agreement. This agreement will support the objectives of both
organizations, and will leverage their capabilities to efficiently and
effectively implement conservation activities as outlined in the
Agricultural Act of 2014 and subsequent Farm Bills.
Analysis:This agreement is to assist landowners with Farm Bill application,
design and layout of conservation practices, development and
management, contract planning and eligibility determinations.
Financial Impact:The total cost of this program for 2017 is $37,440, with half of the
funds being reimbursed by GACD of $18,720 and ARC matching
the other half of $18,720; with another new agreement for two
years thru 9/30/19.
Alternatives:Not approve the 2017 Contribution Agreement with GACD and
ARC.
Recommendation:To approve the 2017 Contribution Agreement with GACD and
ARC
Funds are Available Cover Memo
in the Following
Accounts:
101071212/5212119 Professional Services 101071212/5911110
Reimbursements
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Page 1 of 8
CONTRIBUTION AGREEMENT
GACD-02-17-014
BETWEEN THE
GEORGIA ASSOCIATION OF CONSERVATION DISTRICTS, INCORPORATED
AND THE
AUGUSTA-RICHMOND COUNTY BOARD OF COMMISSIONERS
THIS AGREEMENT, made and entered into this ___ day of ____, 201, by and between the
AUGUSTA-RICHMOND COUNTY Board of Commissioners (hereinafter referred to as
the “Provider”); and the Georgia Association Of Conservation Districts, Incorporated
(hereinafter referred to as the “GACD”).
I. PURPOSE:
This long term conservation partnership serves to facilitate the implementation of planned
conservation practices. This “partnership” is to assist interested landowners with the NRCS
application process and conservation practice implementation. The Provider is responsible
for providing technical support to participants for planned conservation as outlined in this
agreement. The task involves the following technical support:
o Assisting landowners with Farm Bill Program application process
o Design and layout of conservation practices.
o Activities associated with various Farm Bill conservation programs contract
development and management
o Contract planning
o Eligibility determinations
o Processing applications
All technical assistance provided must meet USDA-Natural Resources Conservation Service
(NRCS) standards and specifications as set forth in its Departmental manuals, handbooks,
and Field Office Technical Guide, conservation planning, conservation practice application,
and other areas of technical assistance.
II. OBJECTIVES:
Under the provisions of this agreement NRCS is assigned responsibility of managing the
technical assistance supplied by the Provider to landowners to plan and implement
conservation practices on eligible land, manage easements, and complete evaluation and
monitoring of completed practices. This agreement will support the objectives of both
organizations, and will leverage their capabilities to efficiently and effectively implement
conservation activities as outlined in the Agricultural Act of 2014 and subsequent Farm
Bills.
III. RESPONSIBILITIES OF THE PARTIES
A. GACD will
o Provide a list of program participants to county personnel contracted through the
Provider, that have scheduled conservation practices, as identified in Part IV, Section
Page 2 of 8
A, Expected Accomplishments and Deliverables, and identify and prioritize work
assignments at the field office level.
o Provide technical guidance to the Provider and the county personnel maintained
through this agreement when requested and provide clarity on work plan and other
agreement details.
o Provide working materials and equipment needed to perform duties and to bear the
cost of operation, maintenance and repair of equipment except for cost due to gross
negligence by the Provider. NRCS accident reporting procedures will be followed.
o Coordinate reimbursement of the Provider on a quarterly basis upon receipt of
properly completed required documentation. Documentation must include a detailed
list of accomplishments utilizing the Deliverable Tracking Report as referenced in Part
IV, Section A, Expected Accomplishments and Deliverables. GACD costs share
shall not exceed the total obligation as identified in Part V1, Resources Required,
equal to no more than $37,440.00
o Review all new technologies and innovative practices, including applicable standards
and specifications, prior to initiating those technologies and practices.
o Provide quality assurance for services provided under the agreement.
B. PROVIDER will:
o Hire and manage employees to perform technical services in the State of Georgia. This includes
providing all Human Resources services for these employees per this agreement.
o As identified in this Statement of Work, Part IV, Section A, Expected
Accomplishments and Deliverables and Part VI, Resources Required, provide
administrative and technical assistance to private landowners in conserving, improving,
and enhancing their natural resources as well as in-kind supplies and services. The
total cash supplied by the Provider will be $37,440.00
o Provide technical assistance to participants as described in this Statement of Work and
Part IV, Section A, Expected Accomplishments and Deliverables. Ensure personnel
meet the GACD qualification standards for assigned responsibilities and for operation of
equipment to perform those responsibilities.
o Ensure the Provider personnel maintained through this agreement, remain current with
all training and certification requirements, to obtain and keep USDA NRCS Level II
Computer Access current and up to date. This includes reporting changes to records and
completing required Ag Learn courses when appropriate.
Page 3 of 8
o Use existing NRCS policy, training procedures, and supervisory guidelines to ensure
that all provided assistance meets NRCS standards.
o Comply with the special provisions included in this agreement and to work within this
agreed-to Statement of Work and Part VI, Resources Required. Meet applicable
NRCS standards, specifications, and program requirements. Be consistent with the
conservation program goals and objectives in the agreement; and incorporate, where
appropriate, low cost alternatives that would address the resource issues and meet the
objectives of both the program and program participants for which assistance is
provided.
o Limit request for reimbursement for technical assistance provided as described in this
Statement of Work, Part IV, Section A, Expected Accomplishments and
Deliverables and Part VI, Resources Required.
o Be responsible for gross negligence during use of any NRCS property and to reimburse
the NRCS for such costs. Gross negligence is defined as willful destruction of NRCS
property.
o If applicable, the Provider shall carry liability insurance to operate a government vehicle
in the amount of a minimum of $500,000 and provide a certificate of insurance to
GACD. Nongovernment employees will not drive government vehicles unless proof of
insurance is made available to GACD.
o Provide at least fifty (50) percent of the cost of the technical assistance listed in Part IV,
Section A, Expected Accomplishments and Deliverables. The Provider must match
the USDA funds awarded on dollar-for-dollar basis from non-Federal sources.
o Request reimbursement from GACD for GACD’s share as referenced in this Statement
of Work, and the General Terms and Conditions of this Agreement. Total
reimbursement shall not exceed the GACDS portion referenced in Part VI, Resources
Required. Reimbursement shall be requested through the use of:
· Documentation must include a detailed list of accomplishments utilizing the
Deliverable Tracking Report as referenced in Part IV, Section of A, Expected
Accomplishments and Deliverables.
· Deliverables Tracking Report must be certified, signed, and dated by the
appropriate Augusta-Richmond County official and the NRCS District
Conservationist with the following statement: “I certify that, to the best of my
knowledge, this bill has not been previously submitted and that program
accomplishments will meet planned activities under this agreement. I have
examined and certify that this request is correct for payment.”
o Requests for Reimbursement shall be no more often than every 30 days for the period
this agreement is in force
Page 4 of 8
o Requests for Reimbursement shall be submitted to: GACD, 4310 Lexington Road,
Athens, Georgia 30605.
o Warrant that the technical services provided:
· Comply with all applicable Federal, State, and Tribal and local laws and requirements;
· Are consistent with the conservation program goals and objectives in the agreement
· Incorporate, where appropriate, low-cost alternatives that would address the resource issues
and meet the objectives of both the program and program participants for which assistance
is provided.
· Be subject to the same rules and regulations that apply to NRCS and other USDA
employees when using Government owned property or equipment.
Page 5 of 8
IV. EXPECTED ACCOMPLISHMENTS AND DELIVERABLES
A. Deliverables associated with this agreement include item listed in table A.1 and the following:
o Submit the Deliverables Tracking Report when requesting any payment.
Table A.1 Lists the Practice Development, Review and Certification deliverables associated with this agreement
Practice Description Practice Code
Agrichemical Handling Facility (NO) (309) 309
Amendments for the Treatment of Agricultural Waste (591) 591
Animal Mortality Facility (NO.) (316) 316
Brush Management (314) 314
Closure of Waste Impoundments (NO) (360) 360
Combustion System Improvement (NO) (372) 372
Composting Facility (NO.) (317) 317
Conservation Cover (AC) (327) 327
Conservation Crop Rotation (AC) (328) 328
Cover Crop (AC) (340) 340
CNMP Development (102) 102
Critical Area Planting (AC) (342) 342
Diversion (FT) (362) 362
Early Successional Habitat Development/Management (AC) (647) 647
Farmstead Energy Improvement (NO) 374 374
Fence (FT) (382) 382
Filter Strip (AC) (393) 393
Forage and Biomass Planting (512) 512
Forest Stand Improvement (AC) (666) 666
Forest Trails and Landings (AC) (655) 655
Grade Stabilization Structure (NO.) (410) 410
Grassed Waterway (AC) (412) 412
Heavy Use Area Protection (AC) (561) 561
Hedgerow Planting (FT) (422) 422
Herbaceous Weed Control (Ac.) 315 315
Integrated Pest Management (AC) (595) 595
Irrigation Pipeline (FT) (430) 430
Irrigation Reservoir (NO. AND AC-FT) (436) 436
Page 6 of 8
Irrigation System (NO. AND AC), Micro irrigation (441) 441
Irrigation System (NO. AND AC), Sprinkler (442) 442
Irrigation Water Management (AC)(449) 449
Mulching (AC) (484) 484
Nutrient Management (AC) (590) 590
Pipeline (FT) (516) 516
Prescribed Burning (AC) (338) 338
Prescribed Grazing (AC) (528) 528
Pumping Plant (NO.) (533) 533
Riparian Forest Buffer (AC) (391) 391
Riparian Herbaceous Cover (AC) (390) 390
Roof Runoff Structure (NO) (558) 558
Seasonal High Tunnel System for Crops (SF) (798) 798
Silvopasture Establishment (AC) 381 381
Solids/Liquid Waste Separation Facility (632) 632
Spring Development (NO.) (574) 574
Stream Crossing (NO.) (578) 578
Streambank and Shoreline Protection (FT) (580) 580
Terrace (FT) (600) 600
Tree/Shrub Establishment (AC) (612) 612
Tree/Shrub Site Preparation (AC) (490) 490
Underground Outlet (FT) (620) 620
Waste Storage Facility (NO.) (313) 313
Waste Transfer (634) 634
Waste Treatment Lagoon (NO.) (359) 359
Waste Utilization (AC) (633) 633
Water and Sediment Control Basin (NO.) (638) 638
Watering Facility (NO.) (614) 614
Well (NO.) (642) 642
Wildlife Upland Habitat Management (AC) (645) 645
Deliverables Tracking: Table B.1 provides a sample Deliverables Tracking Report. Use this report to identify the specific work
performed during each payment period. The Deliverables Tracking Report tracks and totals reimbursement requirements based on
the deliverable’s cost rates based on practice and task level performed. Actual Deliverables Tracking Report will be provided to
the Provider in Excel format.
Table B.1 Sample Deliverables Tracking Report
Page 7 of 8
Actual Deliverables Tracking Report will be provided to the Provider in Excel format by GACD
Page 8 of 8
V. PERIOD OF PERFORMANCE
A. That this agreement is effective from the date signed by both parties through
September 30, 2019.
VI. RESOURCES REQUIRED
A. AUGUSTA-RICHMOND COUNTY and GACD requirements are outlined in the
following tables
Table A.1 GACD AND AUGUSTA-RICHMOND COUNTY COST SHARE
AGENCY FY18 TOTAL
COST
FY 19
TOTAL
COST
TOTAL COST
AUGUSTA-
RICHMOND
COUNTY
$18,720.00 $18,720.00 $37,440.00
GACD $18,720.00 $18,720.00 $37,440.00
Table A.2 2 YEAR BUDGET SUMMARY
Category GACD Funds AUGUSTA-
RICHMOND
COUNTY
Funds
Total
Conservation Program
Practice Development,
Review and
Certification
(Administrative,
Technical, Easement
Development, and
CNMP Development)
$37,440.00 $37,440.00 $74,880.00
B. GACD costs share for this agreement is fixed at $37,440.00
__________________________________ _______________________ ____________
Name/Title of Authorized GACD Rep Signature Date
__________________________________ _______________________ ____________
Name /Title of Authorized Provider Rep Signature Date
Commission Meeting Agenda
9/5/2017 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Application: A.N. 17-24: request by Carl
W. Sahlsten for an on premise consumption Beer & Wine License
to be used in connection with Metro Diner located at 2820
Washington Rd. There will be Sunday Sales. District 7. Super
District 10. (Approved by Public Services Committee August 29,
2017) .
Background:This is a New Application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $1,945.00.
Alternatives:
Recommendation:The Planning & Development recommend approval. The R.C.S.O.
recommend approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
ALCOHOL APPLICATOIN STAFF REPORT: 2820 WASHINGTON ROAD
CAPTION: New Application: A.N. 17-24: A request by Carl Sahlsten for an on premise consumption
Beer & Wine License to be used in connection with Metro Diner located at 2820 Washington Road.
There will be Sunday Sales. District 7. Super District 10.
BACKGROUND: This is a New Application.
ANALYSIS: Location restrictions: zoning and proximity to churches, libraries, schools and public
recreation areas.
· The subject property is zoned B-1 (Neighborhood Business)
· The proposed location for selling Beer & Wine meets the minimum distance location to
churches, schools, libraries, and public recreations areas.
Additional considerations:
· N/A Reputation, character. The applicant’s reputation, character, trade and business
associations or past business, ventures, mental and physical capacity to conduct business.
· N/A Previous violations of liquor laws. If the applicant is a previous holder of a license to sell
alcoholic liquors, whether or not he has violated any laws, regulations or ordinance relating to
such business.
· N/A Manner of conducting prior liquor business. If the applicant is a previous holder of a license
to sell alcoholic liquors, the manner in which he conducted the business thereunder especially
as to the necessity for unusual police observation and inspection in order to prevent the
violation of any law, regulation or ordinance relating to such business.
· N/A Location. The location for which the license is sought, as to traffic congestion, general
character of neighborhood, and the effect such an establishment would have on the adjacent
surrounding property values.
o The proposed location was and existing restaurant prior to New Application.
· Number of licenses in a trading area. The number of licenses already granted for similar
business in the trading area of the place for which the license is sought.
· N/A Dancing. If dancing is to be permitted upon the premise for which the license is sought and
the applicant has previously permitted dancing upon the premises controlled or supervised by
him, the manner in which he controlled or supervised such dancing to prevent any violation of
nay law, regulation or ordinance.
· N/A Previous revocation of license. If the applicant is a person, whose license issued under the
police powers of any governing authority has been previously suspended or revoked or who has
previously had an alcoholic beverages licenses suspended or revoked.
· N/A Payment of taxes. If the applicant and business are not delinquent in the payment of any
local taxes.
· N/A Congregation of minors. Any circumstances, which may cause minors to congregate in the
vicinity of the proposed location, even if the location meets the distance requirement under
section 6-2-64 (b) herein.
· N/A Prior incidents. Evidence that a substantial number of incidents requiring police
intervention have occurred within a square city block of the proposed location during the twelve
(12) months immediately preceding the date of application.
· N/A Previous Denial or Revocation. The denial of an application or revocation of a license,
occurring within the preceding twelve (12) months, which was based on the qualifications of the
proposed location.
FINANCIAL IMPACT:
· The applicant will pay a pro-rated fee of $1,945.50.
RECOMMENDATION:
· The Planning & Development recommends approval and the R.C.S.O. recommends approval.
Commission Meeting Agenda
9/5/2017 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A.N. 17-25:
request by Wei Lin for an on premise consumption Liquor, Beer &
Wine License to be used in connection with Miyako located at 2801
Washington Rd. There will be Sunday Sales. District 7. Super
District 10. (Approved by Public Services Committee August 29,
2017)
Background:This is a New Ownership Application. Formerly in the name of Jia
Ping Lin.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $3,492.50.
Alternatives:
Recommendation:The Planning & Development recommend approval. The R.C.S.O.
recommend approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
ALCOHOL APPLICATOIN STAFF REPORT: 2801 WASHINGTON ROAD
CAPTION: New Ownership Application: A.N. 17-25: A request by Wei Lin for an on premise
consumption Liquor, Beer & Wine License to be used in connection with Miyako located at 2801
Washington Road. There will be Sunday Sales. District 7. Super District 10.
BACKGROUND: This is a New Ownership Application.
ANALYSIS: Location restrictions: zoning and proximity to churches, libraries, schools and public
recreation areas.
· The subject property is zoned B-2 (General Business)
· The proposed location for selling Liquor, Beer & Wine meets the minimum distance location to
churches, schools, libraries, and public recreations areas.
Additional considerations:
· N/A Reputation, character. The applicant’s reputation, character, trade and business
associations or past business, ventures, mental and physical capacity to conduct business.
· N/A Previous violations of liquor laws. If the applicant is a previous holder of a license to sell
alcoholic liquors, whether or not he has violated any laws, regulations or ordinance relating to
such business.
· N/A Manner of conducting prior liquor business. If the applicant is a previous holder of a license
to sell alcoholic liquors, the manner in which he conducted the business thereunder especially
as to the necessity for unusual police observation and inspection in order to prevent the
violation of any law, regulation or ordinance relating to such business.
· N/A Location. The location for which the license is sought, as to traffic congestion, general
character of neighborhood, and the effect such an establishment would have on the adjacent
surrounding property values.
o The proposed location is an existing restaurant changing ownership.
· Number of licenses in a trading area. The number of licenses already granted for similar
business in the trading area of the place for which the license is sought.
· N/A Dancing. If dancing is to be permitted upon the premise for which the license is sought and
the applicant has previously permitted dancing upon the premises controlled or supervised by
him, the manner in which he controlled or supervised such dancing to prevent any violation of
nay law, regulation or ordinance.
· N/A Previous revocation of license. If the applicant is a person, whose license issued under the
police powers of any governing authority has been previously suspended or revoked or who has
previously had an alcoholic beverages licenses suspended or revoked.
· N/A Payment of taxes. If the applicant and business are not delinquent in the payment of any
local taxes.
· N/A Congregation of minors. Any circumstances, which may cause minors to congregate in the
vicinity of the proposed location, even if the location meets the distance requirement under
section 6-2-64 (b) herein.
· N/A Prior incidents. Evidence that a substantial number of incidents requiring police
intervention have occurred within a square city block of the proposed location during the twelve
(12) months immediately preceding the date of application.
· N/A Previous Denial or Revocation. The denial of an application or revocation of a license,
occurring within the preceding twelve (12) months, which was based on the qualifications of the
proposed location.
FINANCIAL IMPACT:
· The applicant will pay a pro-rated fee of $3,492.50.
RECOMMENDATION:
· The Planning & Development recommends approval and the R.C.S.O. recommends approval.
Commission Meeting Agenda
9/5/2017 2:00 PM
Ordinance Amendments - Signs on Public Property
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve Ordinance amendments to the Augusta,
Georgia Code, Title 4, Chapter 2, Article 2, Litter Control, Section
4-2-9 Littering Streets and Sidewalks Prohibited so as to provide
regulations prohibiting the placing of posters, signs or
advertisements on any public property. (Approved by
Commission August 15, 2017-second reading)
Background:At the March 21, 2017 Commission meeting, the Administrator
presented recommendations for addressing additional code
enforcement, property maintenance and cleanups, illegal dumping,
and anti-littering efforts. Approval was given to move forward
with the efforts…. The subject ordinance amendments will
address the littering along public right-of-ways in the form of
posters, signs and advertisements.
Analysis:The litter along the rights-of-way in the form of posters, signs and
advertisements is an on-going problem. City employees from
several departments regularly work together to remove the litter
from the public property. The City has codes that prohibit the
placing of litter upon a public street or sidewalk, but the codes do
not specifically state that posters, signs or advertisements are
litter; nor does the code provide a fee for violating the code….
The proposed code amendments clearly state that it is a code
violation to litter the rights-of-ways with posters, signs and
advertisements; and there are penalties in the form of a tiered fee
schedule that will be imposed on violators.
Financial Impact:N/A
Alternatives:Do not approve.
Recommendation:Approve Cover Memo
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 4,
CHAPTER 2, ARTICLE 2, LITTER CONTROL, SECTION 4-2-9 LITTERING STREETS AND
SIDEWALKS PROHIBITED, SO AS TO PROHIBIT THE PLACING OF POSTERS, SIGNS
OR ADVERTISEMENTS ON ANY PUBLIC PROPERTY WITHOUT AUTHORIZATION; TO
PROVIDE A TIERED FEE SYSTEM FOR VIOLATION OF THIS CODE SECTION, TO
PROVIDE TO PROVIDE AN EFFECTIVE DATE; TO REPEAL CONFLICTING
ORDINANCES, AND FOR OTHER PURPOSES.
NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT IT IS A VIOLATION OF
AUGUSTA, GEORGIA CODE TO PLACE POSTERS, SIGNS OR ADVERTISEMENTS ON
ANY PUBLIC PROPERTY WITHOUT AUTHORIZATION AS STATED IN THE
REGULATIONS HEREWITH, AS FOLLOWS:
SECTION 1. TITLE 4, CHAPTER 2, ARTICLE 2, LITTER CONTROL, SECTION 4-2-9 IS
HEREBY DELETED BY STRIKING THIS SECTION IN ITS ENTIRETY, AND NEW
SECTION 4-2-9 IS HEREBY INSERTED TO REPLACE THE REPEALED SECTIONS AS
SET FORTH IN “EXHIBIT A” HERETO.
SECTION 2. This ordinance shall become effective upon adoption.
SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted this ___ day of ___________, 2017.
__________________________ Attest:______________________________
Hardie Davis, Jr. Lena J. Bonner, Clerk of Commission
As its Mayor Seal:
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2017
and that such Ordinance has not been modified or rescinded as of the date hereof and the
undersigned further certifies that attached hereto is a true copy of the Ordinance which was
approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: _________________________
First Reading ______________________
Second Reading ______________________
“EXHIBIT A”
Sec. 4-2-9. Littering streets and sidewalks prohibited.
(Existing code will be deleted)
It shall be unlawful for any person to place, store, dump, park or broadcast any junk, metal,
brickbats, stones, plaster, lumber, trash, garbage, litter, paper or similar rubbish and junk upon
any public street or sidewalk in Augusta-Richmond County. As used in this Section, "junk"
includes without limitation appliances, furniture and other bulk items not considered usual
household garbage. The sanitation department is not responsible for collection and/or disposal of
such junk, and such junk shall not be collected by the sanitation department, but must be
disposed of by the owner of the property on which it is located.
(Proposed code, by adding)
(a) It shall be unlawful for any person to place, store, dump, park or broadcast any junk, metal,
brickbats, stones, plaster, lumber, trash, garbage, litter, paper or similar rubbish and junk upon
any public street or sidewalk in Augusta-Richmond County. As used in this Section, "junk"
includes without limitation appliances, furniture and other bulk items not considered usual
household garbage. The sanitation department is not responsible for collection and/or disposal of
such junk, and such junk shall not be collected by the sanitation department, but must be
disposed of by the owner of the property on which it is located.
(b) It shall be unlawful for any person to place posters, signs or advertisements on any public
property, unless the owner thereof or the occupier as authorized by such owner has given
permission to place such posters, signs or advertisements on such property. Any occupational tax
certificate holder (licensee) or any person in the employ of the licensee who violates this section, or
any individual or business (i.e. person who placed the poster, sign, or advertisements) that is
authorized by the licensee or employee of the licensee who violates the provisions of section, shall
subject the occupation tax certificate (business license) to suspension or revocation pursuant to
Section 2-1-38. Any poster, sign, or advertisement placed in violation of this Code section is declared to
be a public nuisance, and the officials having jurisdiction of the public property or building, including
without limitation law enforcement officers, may remove or direct the removal of the same. Each poster,
sign, or advertisement placed in violation of this Code section shall constitute a separate offense.
(1) A written warning will be issued on the first offense to the responsible individuals. The
responsible individuals can be the licensee, employee of the licensee, or the person who placed
the poster, sign, or advertisement on public property.
(2) A two-hundred fifty dollar ($250.00) fine will be charged to the responsible individual(s) of
for the second offense. The responsible individuals can be the licensee, employee of the licensee,
or the person who placed the poster, sign, or advertisement on public property. The fine is to be
paid to the Planning & Development Department within thirty (30) calendar days of the fine
being assessed. Failure to pay the fine will result in action being taken against the business
license, to include suspension or revocation.
(3) A five hundred dollar ($500.00) fine will be charged to the responsible individual(s) of for the
third offense. The responsible individuals can be the licensee, employee of the licensee, or the
person who placed the poster, sign, or advertisement on public property. The fine is to be paid to
the Planning & Development Department within thirty (30) calendar days of the fine being
assessed. Failure to pay the fine will result in action being taken against the business license, to
include suspension or revocation.
(4) The business owner, manager, agent or responsible party will be issued a citation upon the
fourth offense in accordance with Section 4-2-25 with a maximum fine not exceeding one
thousand dollars ($1,000.00) or by imprisonment not exceeding sixty (60) days, either or both, at
the discretion of the judge of the court.
(5) A citation will be issued and request for revocation of business license upon the fifth offense.
(c) Businesses operating without a current Occupation Tax Certificate will be subject to penalties as
imposed under City Code 2-1-19.
(d) Any person who violates this Code shall be punished the same as for littering under Code Section 4-2-
25.
Tier Fee Schedule
Offense Penalty
1st Warning
2nd $250 Fee; suspension or revocation of
business license if fee is not paid.
3rd $500: suspension or revocation of business
license if fee is not paid.
4th Issuance of citation, fine not to exceed
$1,000 and imprisonment not to exceed 60
days; suspension or revocation of business
license.
5th Issuance of citation, request for revocation
of business license.
Commission Meeting Agenda
9/5/2017 2:00 PM
RFB# 17-208, RUNWAY 17/35 MARKING REHABILITATION
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve ITB #17-208, Runway 17/35 Marking
Rehabilitation be awarded to and enter into a contract with Hi-Lite
Airfield Services, LLC at a cost not to exceed $158,025.
(Approved by Public Services Committee August 29, 2017)
Background:The Airport worked with the Augusta Procurement Department to
bid for a project to rehabilitate the 17/35 runway markings. The
Runway 17/35 Marking Rehabilitation Project will consist of
hydro-blasting rubber deposits from the touchdown zones,
cleaning all markings, re-painting all markings to include
reflective glass beads and concrete joint seal repair. This project
will keep the FAA Certification Standards required for runway
operations.
Analysis:Three bids were received in response to ITB# 17-208, with only
two being compliant. Hi-Lite Airfield Services, low bidder, was
selected for this project.
Financial Impact:This project is pending a grant from GDOT that will pay 75%.
The Airport will fund the remaining 25% of the project.
Alternatives:Deny request.
Recommendation:Approve the request to award bid and enter into a contract with
Hi-Lite Airfield Services for Augusta Regional Airport Runway
17/35 Marking Rehabilitation.
Funds are Available
in the Following
Accounts:
551081201-5412110
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Thursday, July 6, 2017 @ 3:00 p.m. for furnishing:
Bid Item #17-208 Runway 17/35 Marking Rehabilitation for Augusta, GA – Augusta Regional Airport
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta,
GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from
Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $30.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner
is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488)
beginning Thursday, May 25, 2017. Bidders are cautioned that submitting a package without Procurement of a complete set are
likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the
successful completion of the project.
A Mandatory Pre Bid Conference will be held on Tuesday, June 20, 2017 @ 10:00 a.m. in the Procurement Department, 535
Telfair Street, Room 605. A Mandatory Site Visit will Follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Thursday, June 22, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract
with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100%
performance bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 25, June 1, 8, 15, 2017
Metro Courier May 31, 2017
Revised: 2/2/2016
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE FORM BID BOND ADDENDUM 1 Bid Price
Remac, Inc.
20103 Governor Harrison
Parkway
Freeman, VA 23856
YES 709960 YES YES YES $300,125.00
Peek Pavement Marking, LLC
4600 Peek Industrial Drive
Columbus, GA 31909
YES 41699 YES YES YES $170,189.50 /
NonCompliant
Hi-Lite Airfield Services, LLC
18249 Hi-Lite Drive
Adams Center, NY 13606
YES 754950 YES YES YES $158,025.00
Total Number Specifications Mailed Out: 24
Total Number Specifications Download (Demandstar): 5
Total Electronic Notifications (Demandstar): 123
Mandatory Pre-Bid Attendees: 8
Total packages submitted: 3
Total Noncompliant: 1
Bid Item #17-208
Runway 17/35 Marking Rehabilitation
for Augusta, GA- Regional Airport
Bid Date: Thurday, July 6, 2017 @ 3:00 p.m.
The following vendor: Peek Pavement Marking has been deemed non-compliant by the Compliance
Department for not satisfying good faith efforts and non-compliant with the Local Small Business
Opportunity Program
Page 1 of 1
Commission Meeting Agenda
9/5/2017 2:00 PM
2017 - Recreation Dump Truck
Department:Central Services Department - Fleet Management Division
Department:Central Services Department - Fleet Management Division
Caption:Motion to approve the purchase one non-CDL required dump
truck for the Recreation Department. (Bid Item 17-188)
(Approved by Administrative Services Committee August 29,
2017)
Background:The Recreation Department currently has 2 dump trucks that
require drivers with Commercial Driver’s License (CDL). The
Department has only one driver with a CDL and has been
unsuccessful in hiring a second qualified driver. The purchase of a
truck not requiring a CDL qualified driver will enhance the
Department’s capability for parks and facilities maintenance. The
Department will turn in 994217, a 2000 International 2000, 4700
dump truck as excess. This truck has an excessive maintenance
history. The vehicle evaluation is attached for review. The
department has a need to haul sand, soil, mulch and
landscape/wood waste for projects and park maintenance. The
smaller dump truck, not requiring a CDL qualified driver will
allow a variety of staff to operate the truck.
Analysis:The Procurement Department published a competitive bid using
the Demand Star electronic bid application. The results of Bid 17-
188 - Dump Truck, which closed June 2, 2017, are: Fleetcare
Commercial at $71,900.00; Freightliner of Augusta at $77,383.00
and Rush Truck Center at $81,848.00. The tabulation sheet is
attached for review
Financial Impact:The purchase of this truck is from 2017 Capital Outlay – Fleet, for
$71,900.00 from the following account: 272-01-6440/54.22210.
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:
Approve the purchase of the truck and designate excess truck as
Cover Memo
surplus and available for auction.
Funds are Available
in the Following
Accounts:
Capital Outlay: 272-01-6440/54.22210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Friday, June 2, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-185 Utility Cart for Augusta Central Services Department – Fleet Maintenance Division
Bid Item #17-188 Dump Truck for Augusta Central Services Department – Fleet Maintenance Division
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, May 19, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail
or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 27, May 4, 11, 18, 2017
Metro Courier May 3, 2017
4- Central Senrices Department,'Z'a' l akryah .\. Douse, DircctorA R.n Crowden, Fleet Manager ,#:LTTi:1i,?:
Augusta GA 30904
Phone (706) 821-2892
TO:
FROM:
SUBJECT:
DATE:
MEMORANDUM
MS. Geri Sams, Director, procurement Department
Ron Crowden, Fleet Manager, Central Services Department
Bid Award Request - 17-188 Dump Truck
Jwte29,2017
Fleet Management would like to request the award for the atlach4ed,compilation sheet for bid17- 188, Dump Truck, which opened Jwrc 2, 2017 be offered to Fleetcare Commercial. Thevender was the lowest priced bidder and satisfactorily met the required bid specifications. Theresults are attached.
It should be noted that the bidders with the two lowest bids both had exceptions. In both casesthe exceptions were acceptable. Please let us know when the vendor administration is completedon this award so that we may move forward in obtaining commission approval.
If you have any questions or concerns, please contact me.
Best Personal Regards,
/2,/*,/-
Ron Crowden
Fleet Manager
'LT.irJtr ES ru i:;]r*
Bid Opening ttem ##188 DumE'ffii
t0l
for Augusta, Georgia - Central Seruices Department
Fleet Maintenence Division
June 2, 2017 @11:ff) a.m.
Number Specifi cations Download (Demandstar):12
Electronac Notifications (Demandstar): 149
Pre-Bid/Telephone Conference : I{A
Frelghtllner of Augusta
515 Skpiew Drive
Augusta, GA 30901
Fleetcare Commerclat
1242 Nowell Drive
Augusta, GA 30901
Rush Truck Center
2925 Gun Club Road
Augusta, GA 3090?
15e,180 DAYS ARO
yendor has baen deemea non-comilililE?uEE" uEEtrr€s non-Gompllant tor faaling to provide a Business tlcense numbfiii'ofAddendum #1: Rush Truck center/2g2s Gun crub Road, Augusta, GA 30907
OFFICIAL
1?-t !tqa! !rtl --,r rt.rtE g
i_ d Jliit t-:I i-'H ':!.;{"1
Page 1 of 1
-
Commission Meeting Agenda
9/5/2017 2:00 PM
Approve Renewal of EyeMed Vendor Contract
Department:Human Resources
Department:Human Resources
Caption:Motion to approve Award Eye Med (Combined Insurance)
contract renewal and authorize the Mayor to execute the contract.
(Approved by Administrative Services Committee August 29,
2017)
Background:We have entered into a contract with Combined Insurance
Company of America on January 1st 2010 with automatic
renewals each January.
Analysis:Eye Med (Combined Insurance) has been our vision carrier since
2010. There has not been any issues with them and they have not
increased premiums during that time. Utilization is up this year
7.5 percent from 2016, to 4,078 members. Estimated 2017
member savings based on 1st quarter results is $506, 404. Helps
Augusta’s local economy; an average of 39.9 percent of services
utilized independent retail outlets while 61 percent utilized
nationwide outlet’s local retail.
Financial Impact:Our employees through payroll deductions pay premiums.
Premiums have not increased since the original contract January 1,
2010.
Alternatives:1. Consider other Vision Insurance Service Providers 2. Do not
provide Vision Insurance.
Recommendation:Approve Eye Med (Combined Insurance) to continue as our vision
benefits provider for 2017.
Funds are Available
in the Following
Accounts:
N/A
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/5/2017 2:00 PM
What Works City Initiative
Department:Mayor's Office
Department:Mayor's Office
Caption:Motion to adopt resolution affirming Augusta as a What Works
City and establishment of Open Data Policy in support of What
Works City Initiative. (Approved by Administrative Services
August 29, 2017) .
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Lena Bonner
From:
Sent:
To:
Subject:
Mayor Hardie Davis, Jr.
Thursday, August 10,20L7 9:02 AM
Lena Bonner
Agenda Items
Please add the following:
Delegation:
Recognize The Georgia Soul Basketball Team for winning the National Championship
Regular Agenda
Adopt resolution affirming Augusta as a What Works City and establishment of Open Data Policy in support of What
Works City lnitiative
Please consider the environment before printing this email.
a result of the e-tllail lransmission. lf verification is required, please request a naid copy version.'AED:104 1
Commission Meeting Agenda
9/5/2017 2:00 PM
Approve Contract with Microsoft for the Microsoft Enterprise Agreement
Department:Information Technology
Department:Information Technology
Caption:Motion to approve Contract with Microsoft for the Microsoft
Enterprise Agreement. (Approved by Public Safety Committee
August 29, 2017)
Background:The Information Technology Department (IT) has utilized the
Microsoft Enterprise Agreement (EA) since 2005. The Microsoft
Enterprise Agreement provides the City with licensing rights to
install Microsoft products on City equipment and enables the IT
Department to proactively plan for upgrades at the enterprise
level. Since 2005, the City has entered into individual three year
Enterprise Agreements to provide software upgrades and support
enterprise-wide instead of managing individual software licenses.
The current proposed agreement is split into three (3) annual
payments of $663,272.66. There is a onetime True-Up cost each
year for additional desktop and server software needed. Microsoft
software is critical to the organization as it is used on the majority
of computers and servers for the government’s daily operations.
The EA covers the following items: Office Product Licenses,
Datacenter Server Licenses, Exchange (Email) Server, Sharepoint
Server, SQL Server, Phone and web support from Microsoft,
along with other cost saving added benefits to the City. The
contract used for this agreement is Georgia statewide contract
“Statewide Contracts for Software and Ancillary Services”
number 99999-SPD-SPD0000060. Procuring information
technology products and services through Georgia State Contracts
saves the city time and money as all products offered have been
subjected to a competitive bid process with vendors offering
substantial discount to all participating entities.
Analysis:Software is usually licensed per computing device and is not
upgradeable or transferable. The Enterprise Agreement allows IT
the flexibility to upgrade to the latest version of Microsoft
software without having to purchase new and individual licenses.
It also allows the transfer of a license to a new computer if
Cover Memo
replaced or upgraded, which alleviates the need to track
individually licensing. The EA provides a simple, most cost
effective mechanism for IT staff to focus on maintaining and
applying upgrades on City resources and meeting compliancy
requirements.
Financial Impact:The cost of the agreement is divided between General Fund
Departments and Enterprise Fund Departments. Yearly cost
$663,272.66 for three years. In addition, any True-Up costs.
Alternatives:N/A
Recommendation:Approve Contract with Microsoft for the Microsoft Enterprise
Agreement
Funds are Available
in the Following
Accounts:
This is a state contract purchase and funding will come from the
following: Enterprise Funds (As needed) Information Technology
(101015410) (5223110) & (5238110)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(Aug2014) Page 1 of 2
Program Signature Form
MBA/MBSA number
Agreement number 01E73444
Note: Enter the applicable active numbers associated with the documents below. Microsoft requires
the associated active number be indicated here, or listed below as new.
For the purposes of this form, “Customer” can mean the signing entity, Enrolled Affiliate,
Government Partner, Institution, or other party entering into a volume licensing program agreement.
This signature form and all contract documents identified in the table below are entered into between
the Customer and the Microsoft Affiliate signing, as of the effective date identified below.
Contract Document Number or Code
<Choose Agreement> Document Number or Code
<Choose Agreement> Document Number or Code
<Choose Agreement> Document Number or Code
<Choose Agreement> Document Number or Code
<Choose Agreement> Document Number or Code
Enterprise Enrollment X20-10634
<Choose Enrollment/Registration> Document Number or Code
<Choose Enrollment/Registration> Document Number or Code
<Choose Enrollment/Registration> Document Number or Code
<Choose Enrollment/Registration> Document Number or Code
Product Selection Form 0637276.004 (New)
Document Description Document Number or Code
Document Description Document Number or Code
Document Description Document Number or Code
Document Description Document Number or Code
By signing below, Customer and the Microsoft Affiliate agree that both parties (1) have received, read
and understand the above contract documents, including any websites or documents incorporated by
reference and any amendments and (2) agree to be bound by the terms of all such documents.
Customer
Name of Entity (must be legal entity name)* Augusta Richmond County
Signature*
Printed First and Last Name* Kevin Luce
Printed Title
Signature Date*
Tax ID
* indicates required field
ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(Aug2014) Page 2 of 2
Microsoft Affiliate
Microsoft Corporation
Signature
Printed First and Last Name
Printed Title
Signature Date
(date Microsoft Affiliate countersigns)
Agreement Effective Date
(may be different than Microsoft’s signature date)
Optional 2nd Customer signature or Outsourcer signature (if applicable)
Customer
Name of Entity (must be legal entity name)*
Signature*
Printed First and Last Name*
Printed Title
Signature Date*
* indicates required field
Outsourcer
Name of Entity (must be legal entity name)*
Signature*
Printed First and Last Name*
Printed Title
Signature Date*
* indicates required field
If Customer requires physical media, additional contacts, or is reporting multiple previous Enrollments,
include the appropriate form(s) with this signature form.
After this signature form is signed by the Customer, send it and the Contract Documents to Customer’s
channel partner or Microsoft account manager, who must submit them to the following address. When
the signature form is fully executed by Microsoft, Customer will receive a confirmation copy.
Microsoft Corporation
Dept. 551, Volume Licensing
6100 Neil Road, Suite 210
Reno, Nevada 89511-1137
USA
Bryan Schulte
bryan_schulte@dell.com
Customer Name: Augusta Richmond County
Dell Customer
Number: DCN: 316354
NEW EA#: TBD renewing EA Agr@#7156449 EA expires 2017‐07‐31
Quote Date:7/28/2017
Quote expires 7/31/2017
Mfg Part Number Part Number Description Quantity Unit Price Ext. Price
9GS‐00135 CISSteDCCore ALNG SA MVL 2Lic CoreLic 254 $168.37 annual $42,765.78
9GA‐00313 CISSteStdCore ALNG SA MVL 2Lic CoreLic 168 $34.71 annual $5,830.89
076‐01912 Prjct ALNG SA MVL 17 $108.18 annual $1,839.14
H30‐00238 PrjctPro ALNG SA MVL w1PrjctSvrCAL 1 $180.31 annual $180.31
359‐00961 SQLCAL ALNG SA MVL UsrCAL 200 $34.58 annual $6,916.92
7JQ‐00343 SQLSvrEntCore ALNG SA MVL 2Lic CoreLic 4 $2,277.17 annual $9,108.68
228‐04433 SQLSvrStd ALNG SA MVL 21 $148.55 annual $3,119.63
7NQ‐00292 SQLSvrStdCore ALNG SA MVL 2Lic CoreLic 70 $593.85 annual $41,569.23
D87‐01159 VisioPro ALNG SA MVL 47 $92.55 annual $4,350.03
D86‐01253 VisioStd ALNG SA MVL 1 $47.88 annual $47.88
MX3‐00117 VSEntSubMSDN ALNG SA MVL 4 $1,086.03 annual $4,344.12
AAA‐10726 SPE E3 FromSA ShrdSvr ALNG SubsVL MVL PerUsr 1865 $277.17 Monthly Subscriptions‐VolumeLicense $516,922.05
7R6‐00001 O365GovE1fromSA ShrdSvr ALNG SubsVL MVL PerUsr 350 $59.08 Monthly Subscriptions‐VolumeLicense $20,678.00
AAA‐12416 CCALBrdgO365FSA Alng MonthlySub Per User 350 $16.00 Monthly Subscriptions‐VolumeLicense $5,600.00
Total Year 1 Payment FINAL $663,272.66
Total Year 2 Payment FINAL $663,272.66
Total Year 3 Payment FINAL $663,272.66
TOTAL FOR 3 YEARS $1,989,817.99
01E73444 ( GA Master EA)
Dell offers this quote for the first of three annual payments
This quote will expire within the month of issuance; upon expiration of this quote, the quoted prices may no longer be valid.
Quote prepared by: Bryan Schulte
Notes:
Quote prepared by: Chris A Johnson
Enterprise Agreement
**Customer must complete all required Microsoft enrollment documentation. The EA cannot be executed
(processed at Microsoft) until both the complete documents and PO are received for the first annual payment.
EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 1 of 10
Document X20-10634
Enterprise Enrollment State and Local
Enterprise Enrollment number
(Microsoft to complete) Framework ID
(if applicable)
Previous Enrollment number
(Reseller to complete) 7156449
This Enrollment must be attached to a signature form to be valid.
This Microsoft Enterprise Enrollment is entered into between the entities as identified in the signature form
as of the effective date. Enrolled Affiliate represents and warrants it is the same Customer, or an Affiliate of
the Customer, that entered into the Enterprise Agreement identified on the program signature form.
This Enrollment consists of: (1) these terms and conditions, (2) the terms of the Enterprise Agreement
identified on the signature form, (3) the Product Selection Form, (4) the Product Terms, (5) the Online
Services Terms, (6) any Supplemental Contact Information Form, Previous Agreement/Enrollment form,
and other forms that may be required, and (7) any order submitted under this Enrollment. This Enrollment
may only be entered into under a 2011 or later Enterprise Agreement. By entering into this Enrollment,
Enrolled Affiliate agrees to be bound by the terms and conditions of the Enterprise Agreement.
All terms used but not defined are located at http://www.microsoft.com/licensing/contracts. In the event of
any conflict the terms of this Agreement control.
Effective date. If Enrolled Affiliate is renewing Software Assurance or Subscription Licenses from one or
more previous Enrollments or agreements, then the effective date will be the day after the first prior
Enrollment or agreement expires or terminates. If this Enrollment is renewed, the effective date of the
renewal term will be the day after the Expiration Date of the initial term. Otherwise, the effective date will
be the date this Enrollment is accepted by Microsoft. Any reference to “anniversary date” refers to the
anniversary of the effective date of the applicable initial or renewal term for each year this Enrollment is in
effect.
Term. The initial term of this Enrollment will expire on the last day of the month, 36 full calendar months
from the effective date of the initial term. The renewal term will expire 36 full calendar months after the
effective date of the renewal term.
Terms and Conditions
1. Definitions.
Terms used but not defined in this Enrollment will have the definition in the Enterprise Agreement. The
following definitions are used in this Enrollment:
“Additional Product” means any Product identified as such in the Product Terms and chosen by Enrolled
Affiliate under this Enrollment.
“Community” means the community consisting of one or more of the following: (1) a Government, (2) an
Enrolled Affiliate using eligible Government Community Cloud Services to provide solutions to a
Government or a qualified member of the Community, or (3) a Customer with Customer Data that is subject
to Government regulations for which Customer determines and Microsoft agrees that the use of
Government Community Cloud Services is appropriate to meet Customer’s regulatory requirements.
EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 2 of 10
Document X20-10634
Membership in the Community is ultimately at Microsoft’s discretion, which may vary by Government
Community Cloud Service.
“Enterprise Online Service” means any Online Service designated as an Enterprise Online Service in the
Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Online Services are
treated as Online Services, except as noted.
“Enterprise Product” means any Desktop Platform Product that Microsoft designates as an Enterprise
Product in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Products
must be licensed for all Qualified Devices and Qualified Users on an Enterprise-wide basis under this
program.
“Expiration Date” means the date upon which the Enrollment expires.
“Federal Agency” means a bureau, office, agency, department or other entity of the United States
Government.
“Government” means a Federal Agency, State/Local Entity, or Tribal Entity acting in its governmental
capacity.
“Government Community Cloud Services” means Microsoft Online Services that are provisioned in
Microsoft’s multi-tenant data centers for exclusive use by or for the Community and offered in accordance
with the National Institute of Standards and Technology (NIST) Special Publication 800-145. Microsoft
Online Services that are Government Community Cloud Services are designated as such in the Use Rights
and Product Terms.
“Industry Device” (also known as line of business device) means any device that: (1) is not useable in its
deployed configuration as a general purpose personal computing device (such as a personal computer), a
multi-function server, or a commercially viable substitute for one of these systems; and (2) only employs an
industry or task-specific software program (e.g. a computer-aided design program used by an architect or
a point of sale program) (“Industry Program”). The device may include features and functions derived from
Microsoft software or third-party software. If the device performs desktop functions (such as email, word
processing, spreadsheets, database, network or Internet browsing, or scheduling, or personal finance),
then the desktop functions: (1) may only be used for the purpose of supporting the Industry Program
functionality; and (2) must be technically integrated with the Industry Program or employ technically
enforced policies or architecture to operate only when used with the Industry Program functionality.
“Managed Device” means any device on which any Affiliate in the Enterprise directly or indirectly controls
one or more operating system environments. Examples of Managed Devices can be found in the Product
Terms.
“Qualified Device” means any device that is used by or for the benefit of Enrolled Affiliate’s Enterprise and
is: (1) a personal desktop computer, portable computer, workstation, or similar device capable of running
Windows Pro locally (in a physical or virtual operating system environment), or (2) a device used to access
a virtual desktop infrastructure (“VDI”). Qualified Devices do not include any device that is: (1) designated
as a server and not used as a personal computer, (2) an Industry Device, or (3) not a Managed Device. At
its option, the Enrolled Affiliate may designate any device excluded above (e.g., Industry Device) that is
used by or for the benefit of the Enrolled Affiliate’s Enterprise as a Qualified Device for all or a subset of
Enterprise Products or Online Services the Enrolled Affiliate has selected.
“Qualified User” means a person (e.g., employee, consultant, contingent staff) who: (1) is a user of a
Qualified Device, or (2) accesses any server software requiring an Enterprise Product Client Access
License or any Enterprise Online Service. It does not include a person who accesses server software or
an Online Service solely under a License identified in the Qualified User exemptions in the Product Terms.
“Reseller” means an entity authorized by Microsoft to resell Licenses under this program and engaged by
an Enrolled Affiliate to provide pre- and post-transaction assistance related to this agreement;
“Reserved License” means for an Online Service identified as eligible for true-ups in the Product Terms,
the License reserved by Enrolled Affiliate prior to use and for which Microsoft will make the Online Service
available for activation.
EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 3 of 10
Document X20-10634
"State/Local Entity" means (1) any agency of a state or local government in the United States, or (2) any
United States county, borough, commonwealth, city, municipality, town, township, special purpose district,
or other similar type of governmental instrumentality established by the laws of Customer’s state and
located within Customer’s state’s jurisdiction and geographic boundaries.
“Tribal Entity” means a federally-recognized tribal entity performing tribal governmental functions and
eligible for funding and services from the U.S. Department of Interior by virtue of its status as an Indian
tribe.
“Use Rights” means, with respect to any licensing program, the use rights or terms of service for each
Product and version published for that licensing program at the Volume Licensing Site. The Use Rights
supersede the terms of any end user license agreement (on-screen or otherwise) that accompanies a
Product. The Use Rights for Software are published by Microsoft in the Product Terms. The Use Rights for
Online Services are published in the Online Services Terms.
“Volume Licensing Site” means http://www.microsoft.com/licensing/contracts or a successor site.
2. Order requirements.
a. Minimum order requirements. Enrolled Affiliate’s Enterprise must have a minimum of 250
Qualified Users or Qualified Devices. The initial order must include at least 250 Licenses for
Enterprise Products or Enterprise Online Services.
(i) Enterprise commitment. Enrolled Affiliate must order enough Licenses to cover all
Qualified Users or Qualified Devices, depending on the License Type, with one or more
Enterprise Products or a mix of Enterprise Products and the corresponding Enterprise
Online Services (as long as all Qualified Devices not covered by a License are only used
by users covered with a user License).
(ii) Enterprise Online Services only. If no Enterprise Product is ordered, then Enrolled
Affiliate need only maintain at least 250 Subscription Licenses for Enterprise Online
Services.
b. Additional Products. Upon satisfying the minimum order requirements above, Enrolled
Affiliate may order Additional Products.
c. Use Rights for Enterprise Products. For Enterprise Products, if a new Product version has
more restrictive use rights than the version that is current at the start of the applicable initial or
renewal term of the Enrollment, those more restrictive use rights will not apply to Enrolled
Affiliate’s use of that Product during that term.
d. Country of usage. Enrolled Affiliate must specify the countries where Licenses will be used
on its initial order and on any additional orders.
e. Resellers. Enrolled Affiliate must choose and maintain a Reseller authorized in the United
States. Enrolled Affiliate will acquire its Licenses through its chosen Reseller. Orders must be
submitted to the Reseller who will transmit the order to Microsoft. The Reseller and Enrolled
Affiliate determine pricing and payment terms as between them, and Microsoft will invoice the
Reseller based on those terms. Throughout this Agreement the term “price” refers to reference
price. Resellers and other third parties do not have authority to bind or impose any obligation
or liability on Microsoft.
f. Adding Products.
(i) Adding new Products not previously ordered. New Enterprise Products or Enterprise
Online Services may be added at any time by contacting a Microsoft Account Manager or
Reseller. New Additional Products, other than Online Services, may be used if an order is
placed in the month the Product is first used. For Additional Products that are Online
Services, an initial order for the Online Service is required prior to use.
EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 4 of 10
Document X20-10634
(ii) Adding Licenses for previously ordered Products. Additional Licenses for previously
ordered Products other than Online Services may be added at any time but must be
included in the next true-up order. Additional Licenses for Online Services must be ordered
prior to use, unless the Online Services are (1) identified as eligible for true-up in the
Product Terms or (2) included as part of other Licenses.
g. True-up requirements. Enrolled Affiliate must submit an annual true-up order that accounts
for any changes since the initial order or last order. If there are no changes, then an update
statement must be submitted instead of a true-up order.
(i) Enterprise Products. For Enterprise Products, Enrolled Affiliate must determine the
number of Qualified Devices and Qualified Users (if ordering user-based Licenses) at the
time the true-up order is placed and must order additional Licenses for all Qualified Devices
and Qualified Users that are not already covered by existing Licenses, including any
Enterprise Online Services.
(ii) Additional Products. For Additional Products that have been previously ordered under
this Enrollment, Enrolled Affiliate must determine the maximum number of Additional
Products used since the latter of the initial order, the last true-up order, or the prior
anniversary date and submit a true-up order that accounts for any increase.
(iii) Online Services. For Online Services identified as eligible for true-up in the Product
Terms, Enrolled Affiliate may place a reservation order for the additional Licenses prior to
use and payment may be deferred until the next true-up order. Microsoft will provide a
report of Reserved Licenses ordered but not yet invoiced to Enrolled Affiliate and its
Reseller. Reserved Licenses will be invoiced retroactively to the month in which they were
ordered.
(iv) Subscription License reductions. Enrolled Affiliate may reduce the quantity of
Subscription Licenses at the Enrollment anniversary date on a prospective basis if
permitted in the Product Terms, as follows:
1) For Subscription Licenses that are part of an Enterprise-wide purchase, Licenses may
be reduced if the total quantity of Licenses and Software Assurance for an applicable
group meets or exceeds the quantity of Qualified Devices and Qualified Users (if
ordering user-based Licenses) identified on the Product Selection Form, and includes
any additional Qualified Devices and Qualified Users added in any prior true-up orders.
Step-up Licenses do not count towards this total count.
2) For Enterprise Online Services that are not a part of an Enterprise-wide purchase,
Licenses can be reduced as long as the initial order minimum requirements are
maintained.
3) For Additional Products available as Subscription Licenses, Enrolled Affiliate may
reduce the Licenses. If the License count is reduced to zero, then Enrolled Affiliate’s
use of the applicable Subscription License will be cancelled.
Invoices will be adjusted to reflect any reductions in Subscription Licenses at the true-up
order Enrollment anniversary date and effective as of such date.
(v) Update statement. An update statement must be submitted instead of a true-up order if,
since the initial order or last true-up order, Enrolled Affiliate’s Enterprise: (1) has not
changed the number of Qualified Devices and Qualified Users licensed with Enterprise
Products or Enterprise Online Services; and (2) has not increased its usage of Additional
Products. This update statement must be signed by Enrolled Affiliate’s authorized
representative.
(vi) True-up order period. The true-up order or update statement must be received by
Microsoft between 60 and 30 days prior to each Enrollment anniversary date. The third-
year true-up order or update statement is due within 30 days prior to the Expiration Date,
and any license reservations within this 30 day period will not be accepted. Enrolled Affiliate
EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 5 of 10
Document X20-10634
may submit true-up orders more often to account for increases in Product usage, but an
annual true-up order or update statement must still be submitted during the annual order
period.
(vii) Late true-up order. If the true-up order or update statement is not received when due,
Microsoft will invoice Reseller for all Reserved Licenses not previously invoiced and
Subscription License reductions cannot be reported until the following Enrollment
anniversary date (or at Enrollment renewal, as applicable).
h. Step-up Licenses. For Licenses eligible for a step-up under this Enrollment, Enrolled Affiliate
may step-up to a higher edition or suite as follows:
(i) For step-up Licenses included on an initial order, Enrolled Affiliate may order according to
the true-up process.
(ii) If step-up Licenses are not included on an initial order, Enrolled Affiliate may step-up
initially by following the process described in the Section titled “Adding new Products not
previously ordered,” then for additional step-up Licenses, by following the true-up order
process.
i. Clerical errors. Microsoft may correct clerical errors in this Enrollment, and any documents
submitted with or under this Enrollment, by providing notice by email and a reasonable
opportunity for Enrolled Affiliate to object to the correction. Clerical errors include minor
mistakes, unintentional additions and omissions. This provision does not apply to material
terms, such as the identity, quantity or price of a Product ordered.
j. Verifying compliance. Microsoft may, in its discretion and at its expense, verify compliance
with this Enrollment as set forth in the Enterprise Agreement.
3. Pricing.
a. Price Levels. For both the initial and any renewal term Enrolled Affiliate’s Price Level for all
Products ordered under this Enrollment will be Level “D” throughout the term of the Enrollment.
b. Setting Prices. Enrolled Affiliate’s prices for each Product or Service will be established by its
Reseller. Except for Online Services designated in the Product Terms as being exempt from
fixed pricing, As long as Enrolled Affiliate continues to qualify for the same price level,
Microsoft’s prices for Resellers for each Product or Service ordered will be fixed throughout the
applicable initial or renewal Enrollment term. Microsoft’s prices to Resellers are reestablished
at the beginning of the renewal term.
4. Payment terms.
For the initial or renewal order, Enrolled Affiliate may pay upfront or elect to spread its payments over the
applicable Enrollment term. If an upfront payment is elected, Microsoft will invoice Enrolled Affiliate’s
Reseller in full upon acceptance of this Enrollment. If spread payments are elected, unless indicated
otherwise, Microsoft will invoice Enrolled Affiliate’s Reseller in three equal annual installments. The first
installment will be invoiced upon Microsoft’s acceptance of this Enrollment and remaining installments will
be invoiced on each subsequent Enrollment anniversary date. Subsequent orders are invoiced upon
acceptance of the order and Enrolled Affiliate may elect to pay annually or upfront for Online Services and
upfront for all other Licenses.
5. End of Enrollment term and termination.
a. General. At the Expiration Date, Enrolled Affiliate must immediately order and pay for Licenses
for Products it has used but has not previously submitted an order, except as otherwise
provided in this Enrollment.
EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 6 of 10
Document X20-10634
b. Renewal option. At the Expiration Date of the initial term, Enrolled Affiliate can renew
Products by renewing this Enrollment for one additional 36-month term or by signing a new
Enrollment. Microsoft must receive a Renewal Form, Product Selection Form, and renewal
order prior to or at the Expiration Date. Microsoft will not unreasonably reject any renewal.
Microsoft may make changes to this program that will make it necessary for Customer and its
Enrolled Affiliates to enter into new agreements and Enrollments at renewal.
c. If Enrolled Affiliate elects not to renew.
(i) Software Assurance. If Enrolled Affiliate elects not to renew Software Assurance for any
Product under its Enrollment, then Enrolled Affiliate will not be permitted to order Software
Assurance later without first acquiring a new License with Software Assurance.
(ii) Online Services eligible for an Extended Term. For Online Services identified as eligible
for an Extended Term in the Product Terms, the following options are available at the end
of the Enrollment initial or renewal term.
1) Extended Term. Licenses for Online Services will automatically expire in accordance
with the terms of the Enrollment. An extended term feature that allows Online Services
to continue month-to-month (“Extended Term”) for up to one year, unless designated
in the Product Terms to continue until cancelled, is available. During the Extended
Term, Online Services will be invoiced monthly at the then-current published price as
of the Expiration Date plus a 3% administrative fee. If Enrolled Affiliate wants an
Extended Term, Enrolled Affiliate must submit a request to Microsoft at least 30 days
prior to the Expiration Date.
2) Cancellation during Extended Term. At any time during the first year of the
Extended Term, Enrolled Affiliate may terminate the Extended Term by submitting a
notice of cancellation to Microsoft for each Online Service. Thereafter, either party
may terminate the Extended Term by providing the other with a notice of cancellation
for each Online Service. Cancellation will be effective at the end of the month following
30 days after Microsoft has received or issued the notice.
(iii) Subscription Licenses and Online Services not eligible for an Extended Term. If
Enrolled Affiliate elects not to renew, the Licenses will be cancelled and will terminate as
of the Expiration Date. Any associated media must be uninstalled and destroyed and
Enrolled Affiliate’s Enterprise must discontinue use. Microsoft may request written
certification to verify compliance.
d. Termination for cause. Any termination for cause of this Enrollment will be subject to the
“Termination for cause” section of the Agreement. In addition, it shall be a breach of this
Enrollment if Enrolled Affiliate or any Affiliate in the Enterprise that uses Government
Community Cloud Services fails to meet and maintain the conditions of membership in the
definition of Community.
e. Early termination. Any early termination of this Enrollment will be subject to the “Early
Termination” Section of the Enterprise Agreement.
For Subscription Licenses, in the event of a breach by Microsoft, or if Microsoft terminates an
Online Service for regulatory reasons, Microsoft will issue Reseller a credit for any amount paid
in advance for the period after termination.
6. Government Community Cloud.
a. Community requirements. If Enrolled Affiliate purchases Government Community Cloud
Services, Enrolled Affiliate certifies that it is a member of the Community and agrees to use
Government Community Cloud Services solely in its capacity as a member of the Community
and, for eligible Government Community Cloud Services, for the benefit of end users that are
members of the Community. Use of Government Community Cloud Services by an entity that
is not a member of the Community or to provide services to non-Community members is strictly
EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 7 of 10
Document X20-10634
prohibited and could result in termination of Enrolled Affiliate’s license(s) for Government
Community Cloud Services without notice. Enrolled Affiliate acknowledges that only
Community members may use Government Community Cloud Services.
b. All terms and conditions applicable to non-Government Community Cloud Services also apply
to their corresponding Government Community Cloud Services, except as otherwise noted in
the Use Rights, Product Terms, and this Enrollment.
c. Enrolled Affiliate may not deploy or use Government Community Cloud Services and
corresponding non-Government Community Cloud Services in the same domain.
d. Use Rights for Government Community Cloud Services. For Government Community
Cloud Services, notwithstanding anything to the contrary in the Use Rights:
(i) Government Community Cloud Services will be offered only within the United States.
(ii) Additional European Terms, as set forth in the Use Rights, will not apply.
(iii) References to geographic areas in the Use Rights with respect to the location of Customer
Data at rest, as set forth in the Use Rights, refer only to the United States.
EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 8 of 10
Document X20-10634
Enrollment Details
1. Enrolled Affiliate’s Enterprise.
a. Identify which Agency Affiliates are included in the Enterprise. (Required) Enrolled Affiliate’s
Enterprise must consist of entire offices, bureaus, agencies, departments or other entities of
Enrolled Affiliate, not partial offices, bureaus, agencies, or departments, or other partial entities.
Check only one box in this section. If no boxes are checked, Microsoft will deem the Enterprise
to include the Enrolled Affiliate only. If more than one box is checked, Microsoft will deem the
Enterprise to include the largest number of Affiliates:
Enrolled Affiliate only
Enrolled Affiliate and all Affiliates
Enrolled Affiliate and the following Affiliate(s) (Only identify specific affiliates to be included
if fewer than all Affiliates are to be included in the Enterprise):
Enrolled Affiliate and all Affiliates, with following Affiliate(s) excluded:
b. Please indicate whether the Enrolled Affiliate’s Enterprise will include all new Affiliates acquired
after the start of this Enrollment: Include future Affiliates
2. Contact information.
Each party will notify the other in writing if any of the information in the following contact information page(s)
changes. The asterisks (*) indicate required fields. By providing contact information, Enrolled Affiliate
consents to its use for purposes of administering this Enrollment by Microsoft, its Affiliates, and other parties
that help administer this Enrollment. The personal information provided in connection with this Enrollment
will be used and protected in accordance with the privacy statement available at
https://www.microsoft.com/licensing/servicecenter.
a. Primary contact. This contact is the primary contact for the Enrollment from within Enrolled
Affiliate’s Enterprise. This contact is also an Online Administrator for the Volume Licensing
Service Center and may grant online access to others. The primary contact will be the default
contact for all purposes unless separate contacts are identified for specific purposes
Name of entity (must be legal entity name)* Augusta Richmond County
Contact name* First Kevin Last Luce
Contact email address* Luce@augustaga.gov
Street address* 530 Greene St. Annex 101
City* Augusta
EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 9 of 10
Document X20-10634
State/Province* GA
Postal code* 30901-4480
(For U.S. addresses, please provide the zip + 4, e.g. xxxxx-xxxx)
Country* USA
Phone* 706-821-1603
Tax ID
* indicates required fields
b. Notices contact and Online Administrator. This contact (1) receives the contractual notices,
(2) is the Online Administrator for the Volume Licensing Service Center and may grant online
access to others, and (3) is authorized to order Reserved Licenses for eligible Online Servies,
including adding or reassigning Licenses and stepping-up prior to a true-up order.
Same as primary contact (default if no information is provided below, even if the box is not
checked).
Contact name* First Last
Contact email address*
Street address*
City*
State/Province*
Postal code* -
(For U.S. addresses, please provide the zip + 4, e.g. xxxxx-xxxx)
Country*
Phone*
Language preference. Choose the language for notices. English
This contact is a third party (not the Enrolled Affiliate). Warning: This contact receives
personally identifiable information of the Customer and its Affiliates.
* indicates required fields
c. Online Services Manager. This contact is authorized to manage the Online Services ordered
under the Enrollment and (for applicable Online Services) to add or reassign Licenses and
step-up prior to a true-up order.
Same as notices contact and Online Administrator (default if no information is provided
below, even if box is not checked)
Contact name*: First Last
Contact email address*
Phone*
This contact is from a third party organization (not the entity). Warning: This contact
receives personally identifiable information of the entity.
* indicates required fields
d. Reseller information. Reseller contact for this Enrollment is:
Reseller company name* Dell Inc.
Street address (PO boxes will not be accepted)* One Dell Way
City* Round Rock
State/Province* TX
Postal code* 78682
Country* USA
Contact name* Government Contract Admin
Phone* 847-465-3700
Contact email address* US_MS_VL_Admin@Dell.com
* indicates required fields
EA2016EnrGov(US)SLG(ENG)(Nov2016) Page 10 of 10
Document X20-10634
By signing below, the Reseller identified above confirms that all information provided in this
Enrollment is correct.
Signature*
Printed name*
Printed title*
Date*
* indicates required fields
Changing a Reseller. If Microsoft or the Reseller chooses to discontinue doing business with
each other, Enrolled Affiliate must choose a replacement Reseller. If Enrolled Affiliate or the
Reseller intends to terminate their relationship, the initiating party must notify Microsoft and the
other party using a form provided by Microsoft at least 90 days prior to the date on which the
change is to take effect.
e. If Enrolled Affiliate requires a separate contact for any of the following, attach the Supplemental
Contact Information form. Otherwise, the notices contact and Online Administrator remains
the default.
(i) Additional notices contact
(ii) Software Assurance manager
(iii) Subscriptions manager
(iv) Customer Support Manager (CSM) contact
3. Financing elections.
Is a purchase under this Enrollment being financed through MS Financing? Yes, No.
If a purchase under this Enrollment is financed through MS Financing, and Enrolled Affiliate chooses not to
finance any associated taxes, it must pay these taxes directly to Microsoft.
Commission Meeting Agenda
9/5/2017 2:00 PM
Consulting Services Analyze & Design Security Systems
Department:Marshal's Office
Department:Marshal's Office
Caption:Motion to approve Professional Services Contract with True
North Consulting Group in the amount of $46,000 for phase 2 of
the Marshal’s Operation Center project. (Approved by Public
Safety Committee August 29, 2017)
Background:The Richmond County Marshal’s Office currently monitors over
500 cameras from 8 different facilities. We have been
implementing a plan to provide 24/7 monitoring of existing and
new surveillance systems from the new Marshal’s Substation on
Deans Bridge Rd. The purpose of the MOC is to monitor locations
for physical security, suspicious activity and asset protection.
These systems act as force multipliers.
Analysis:This expansion of the central monitoring center would increase the
efficiencies and allow for improved standardization. True North
Consulting Group has been the consultant for Phase one of this
project as well as the integration consulting for the Municipal
Building Renovations. Their in-depth knowledge of our existing
systems is key to successfully designing phase 2.
Financial Impact:The contract with True North Consulting Group is for
Professional Design Services for Phase II City-Wide Security
Upgrades in the amount of $46,000.00.
Alternatives:No alternatives are recommended
Recommendation:The Marshal’s Office recommends a Professional Services
Contract with True North Consulting Group.
Funds are Available
in the Following
Accounts:
Funds are available in 329031130 SPLOST7 5212119 Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
X
Department Head Signatur
Approval Authority:
Administrator Approval .
COMMENTS: ":"") ryTtfreS
Date: 717 •°/ 2
Date:
d
a AP/I
Date: 0 (
GEORGIA
Sole Source Justification (Reference Article 6, Procurement Source Selection Methods and
Contract Awards, § 1-10-56 SOLE SOURCE PROCUREMENT
Vendor: True North Consulting Group E-Verify Number: 832610
Commodity: Consulting Services
Estimated annual expenditure for the above commodity or service: 46,000.00
Initial all entries below that apply to the proposed purchase. Attach a memorandum containing complete
justification and support documentation as directed in initialed entry. (More than one entry will apply to most
sole source products/services requested).
1. SOLE SOURCE REQUEST IS FOR THE ORIGINAL MANUFACTURER OR PROVIDER,
THERE ARE NO REGIONAL DISTRIBUTORS. (Attach the manufacturer's written
certification that no regional distributors exist. Item no. 4 also must be completed.)
2. SOLE SOURCE REQUEST IS FOR ONLY THE AUGUSTA GEORGIA AREA
DISTRIBUTOR OF THE ORIGINAL MANUFACTURER OR PROVIDER. (Attach the
manufacturer's — not the distributor's — written certification that identifies all regional
distributors. Item no. 4 also must be completed.)
3. THE PARTS/EQUIPMENT ARE NOT INTERCHANGEABLE WITH SIMILAR PARTS OF
ANOTHER MANUFACTURER. (Explain in separate memorandum.)
pS.CEIVE8,
ADMINISTRATOR'S
OFFICE
AUG 0 2 2017
4. THIS IS THE ONLY KNOWN ITEM OR SERVICE THAT WILL MEET THE SPECIALIZED
NEEDS OF THIS DEPARTMENT OR PERFORM THE INTENDED FUNCTION. (Attach
memorandum with details of specialized function or application.)
5. THE PARTS/EQUIPMENT ARE REQUIRED FROM THIS SOURCE TO PERMIT
STANDARDIZATION. (Attach memorandum describing basis for standardization request.)
6. NONE OF THE ABOVE APPLY. A DETAILED EXPLANATION AND JUSTIFICATION
FOR THIS SOLE SOURCE REQUEST IS CONTAINED IN ATTACHED MEMORANDUM.
The undersigned requests that competitive procurement be waived and that the vendor identified as the supplier
of the service or material described in this sole source justification be authorized as a sole source for the service
or material.
Name: Ramone Lamkin Department . Marshal's Office Date:
Rev. 09/10/12
Sincerely,
17 AUG 9 410:04
Marshal's Office of Richmond County
RAMONE LAMKIN
MARSHAL
(706) 821-2517
www.richmondcomarshal.com 535 TELFAIR STREET, SUITE 720
AUGUSTA, GEORGIA 30901
(706) 821-2368
FAX: (706) 821-2557
July 31, 2017
Ms. Geri Sams
Procurement Director
535 Telfair Street, Suite 605
Augusta, Georgia 30901
Dear Ms. Sams,
The Marshal's Office is ready to begin phase II of the City-Wide Security Upgrades and in the
best interest of Augusta Richmond County; we request procurement to approve the attainment of True
North Consulting Group for this project. They are the firm that designed and implemented phase I of
the security plan, therefore, they can provide the professional services related to the technology and
system designs required to carry over into phase II. It is our petition to have True North provide
security upgrades throughout the city for, but not limited to, Judicial Center, Fleet Management,
Augusta Public Library Headquarters, Landfill, and the Municipal Building.
Your assistance in this matter would be greatly appreciated.
Ramone Lark/ in,
Marshal
City of Augusta, Georgia
Proposal for Consulting Services
for
Phase 11 City-Wide Security Upgrades
June 26, 2017
Prepared by:
Tony Chojnowski
Desiree Crawford
A.
trueNORTH
consulting group
True North Consulting Group
512.451.5445
www.tncg.com
Phase 11 City-Wide Security Upgrades Technology Consulting Services
Introduction
The City of Augusta has requested that True North Consulting Group (the Consultant) provide a
security design and consulting proposal forthe Phase ll..-- City Wide Security Upgrades. The _
security upgrades throughout the city will include the Judicial Center, Fleet Management,
Augusta Public Library Headquarters, Landfill, and the Municipal Building. The Consultant has not
included fees for the security upgrades at the Utilities/AED - Water/Sewer and Transit which will
be provided under a separate proposal.
A summary of work may include the following listed services (final detailed scope to be identified
during detailed schematic design process):
• Judicial Center shall include evaluation of integration of video, access control, and
security systems.
• Fleet Management shall include upgrading video management system from DVR to
Genetec, add exterior cameras for vehicle protection, build fiber connection and add
premise access control system.
• Augusta Public Library Headquarters shall include upgrading video management system
from DVR to Genetec and add premise access control system.
• Landfill shall include adding cameras and alarms through Genetec, add premise access
control system and all associated CAT 6 cabling and Cisco Switches.
• Municipal Building shall include adding cameras and premise access control system. The
Consultant shall also evaluate options for relocation of MOC to the Municipal Building
• Specifications for medical Trauma kits
• Evaluation of Mobile camera kit options for different scenarios.
• Evaluation of Threat Level Management within the Genetec solution.
• Evaluation of Video Analytics features (people counting, multiple entrances/exits,
direction, object left behind...) to be considered at County facilities.
• Evaluation of Mass notification options
• Review of current Cisco Network configurations for existing and new security facility
networks to ensure best practices are being employed.
The Consultant's proposed services include system design to meet established City of Augusta
standards, review of architectural documents, a schematic design narrative outlining system
functionality requirements, preliminary cost estimates, preparation of detail design drawings, and
specifications (Division 27 00 00) for the Contractor procurement process. The Consultant will
also assist the City with the City-Wide Security Upgrades pre-bid meeting, provide bid evaluation,
recommendation for award, and provide project management services. True North Consulting
Group has also included participation in required design /programming/ planning, and user group
meetings, scheduled by the Consultant to include the City.
trueNORTH consating group
Page 2 of 7
Technology Consulting Services Phase II City-Wide Security Upgrades
A. Professional Service Tasks
1. Schematic Design Phase
a. Technology Standards —The Consultant will meet with the City's leadership to review
current security and technology standards and discuss any updates to be
implemented in during this project. The Consultant will incorporate the standards
into schematic design narrative for all project sites (Judicial Center, Fleet
Management, Augusta Public Library Headquarters, Landfill, Parks & Recreation and
the Municipal Building).
b. Division of Scope — Establish or verify which elements and contract services of the
project implementation the City procures separately from this project procurement
process (if any). Based on the City's preference, the Consultant shall coordinate detail
requirements for the City furnished equipment to meet the approved program and
document the extent of scope to eliminate any duplications.
c. Security Schematic Design Narrative — Based upon meetings with the City, the
Consultant will provide a Security Schematic Design Narrative outlining systems,
project scope, and their functional requirements for approval by the City based on
goals of the project.
d. Budget Analysis — Provide magnitude cost estimate based upon the approved
security program and scope and identify those elements, which will be provided by
the City under separate funding sources or outside of the project budget.
e. Budget Approval — The Consultant will expect approval of the technology system
budget prior to proceeding with detail design drawings and specifications. The
Consultant will work with the City and cost estimator in determining any acceptable
cost reduction strategies or scope to budget modifications to meet the technology
budget.
2. Construction Document Phase
a. Technology System Specifications—The Consultant will submit an outline
specification with section titles and system descriptions based upon the approved
program. The Consultant will also provide a detailed Security General Requirements
section and a detailed proposal form, structured to encourage the most competitive
responses by grouping of technology trade contractors.
b. Technology System Drawings and Logical Diagrams — The Consultant will submit set
of project drawings, maps and or diagrams to indicate device locations, elevations,
quantities and logical system connectivity requirements.
3. Bidding and Negotiation Phase
a. Pre-Bid Meeting/Addenda — To encourage a good group of responses, the Consultant
will compile a list of qualified proposers from the TNCG vendor database as well as
from specific system manufacturer's certified lists. The Consultant will prepare for
trueliORTH consulting group
Page 3 of 7
Phase 11 City-Wide Security Upgrades Technology Consulting Services
and facilitate a pre-proposal meeting for qualified security contractors interested in
proposing on the project.
The Consultant will provide answers to questions submitted, and provide required
clarifications in the form of addenda to meet the project requirements.
b. Bid Evaluation and Recommendation for Award —The Consultant will analyze,
tabulate and carefully review proposal responses for completeness and specific
contractor requirements.
The Consultant will request any required supplementary information and provide the
City a written evaluation and recommendation for award of project scope areas.
4. Project Management Phase
The Consultant will recommend the following consulting services be provided following
the award to the successful bidder(s). The Consultant will recommend that processing of
payment applications for technology contractor(s) be contingent upon qualified field
verification by the Consultant against an approved Schedule of Values for the technology
sub-contractor's work. The Schedule of Values will include line item amounts for work
scope, materials, labor, as-built documents, submittals, testing, project manuals, training,
and all close out documentation.
A summary of the Consultant's project management services is listed below:
a. Pre-Construction Meeting — The technology pre-construction meeting will be
scheduled under the direction of the Consultant or Owner. The Consultant will
facilitate the meeting with the technology contractor(s). Items to be reviewed in this
meeting shall include: project schedule, submittal requirements, schedule of values,
procedures for applications for payment, and notification of work progress for
scheduled site visits.
b. Review of Schedule of Values Submittal — The Consultant will review the format and
content of the Schedule of Values submitted by the successful technology sub-
contractor(s) for inclusion of all line items related to work scope, materials, labor, as-
built documents, submittals, testing, project manuals, and all close out
documentation. Schedule of Values will be completed on an AIA G-703 continuation
sheet to the AIA G-702 Application and Certificate of Payment. The approved
Schedule of Values on the form AIA G-703 will be included with each Application for
Payment to be reviewed and verified by the Consultant.
c. Review of Project Submittals — The technology sub-contractor(s) shall provide all
required project submittals to the Consultant for review. The technology
contractor(s) shall provide submittals as a complete package in a timely fashion to
allow an adequate review period prior to commencement of the work. The
technology contractor(s) is responsible for compliance with contract documents and
shall not proceed without approved submittals.
trueliORTH
Page 4 of 7
consulting group
Phase 11 City-Wide Security Upgrades Technology Consulting Services
d. Response to Requests for Information (RFI's) — The Consultant will log and process
RFIs relating to technology work in a timely fashion, not to delay the progress of the
work.
e. Periodic Site Visits/Field Reports — The Consultant shall visit the project site at the
intervals-subsequent to the-pre-construction meeting. The Consultant will review the
work progress for compliance with the project schedule and requirements of the
contract documents, and submit a written field report to the City and Project
Manager. This proposal includes three (3) progress site observations in addition to
the final punch list detailed below.
f. Periodic Project Coordination Meetings — The Consultant will attend periodic project
coordination meetings with the Contractor and City to review device rough-in
locations, infrastructure, and provisions. Coordination meetings will coincide with site
visits listed above.
g. Review of Payment Applications Based on Site Visits — The Consultant will review
and approve Applications for Payment submitted by the technology contractors on
AIA G-702 and AIA G-703 forms, based upon the approved Schedule of Values for the
work and verification by the Consultant in the field.
h. Punch List Walk Through /Test Verification — Upon substantial completion of the
work, the Consultant will be notified and provided with testing documentation from
the technology contractor, along with closeout documents. The Consultant will then
schedule a job walk through in the presence of the sub-contractor(s) to review and
verify testing, validate as-built drawings, and review completed work for compliance
with contract documents.
I. Follow-up/Verification Walk Through — Upon notification that all punch list items
and corrections to as-built documents have been completed and/or corrected, the
Consultant will schedule a final walk-through to confirm that corrective work has
been satisfactorily completed. Should additional follow-up visits be required due to
the sub-contractor's failure to complete the work satisfactorily, the Consultant will
submit these additional visits as an additional service to be back-charged to the sub-
contractor.
Review of Close-out Documents — The Consultant will review final corrected versions
of as-built drawings, project manuals, and record submittals for compliance with the
contract documents. the Consultant will also review final Application for Payment
prior to release of retainage and final payment to the sub-contractor.
truel4ORTH
Page 5 of 7
consulting group
Phase 11 City-Wide Security Upgrades Technology Consulting Services
Professional Fees
True North Consulting Group proposes to provide professional services related to technology
systems outlined in "A. Technology Systems/Scope of Services and Deliverables", based upon a
stipulated sum fee for phases as follows:
Design — Bidding Phases
B1a-B1e Technology Schematic Design Phases
B2a-B2b Construction Document Phase
B3a-B3b Bidding and Negotiation Phase
Project Management Phases
B4a-B4j Project Management
Fee Breakdown by Project Area
At the Request of the City, TNCG has included a break out of professional fees below by Project
area.
Phase II City-Wide Security Upgrades
Design - Bidding
Twenty-Seven Thousand Six Hundred and 00/100 Dollars 27,600.00
Contract Administration
Eighteen Thousand Four Hundred and 00/100 Dollars 18,400.00
Expenses
TNCG has included expenses in the professional fee totals above up to four (4) trips. Any trips
required there after TNCG will invoice for reimbursable expenses including travel, meals and
lodging at actual expense costs (no markup). Total expenses shall not exceed 10% of the overall
professional fee total listed above.
Payment Terms
Payment for services and expenses will be invoiced on a monthly basis, based upon percentage
complete of services performed for each project area listed above. Payments are due within 30
days of invoice date. Following 30 days, unpaid balance shall accrue interest at a rate of 1% per
month from the date of the invoice.
Additional Services
Additional services outside the original scope of work will be based on the following fee structure.
The Consultant will perform such additional services only upon written authorization from the
City at either hourly rates or mutually agreed upon stipulated sum for specific services. The
Consultant's published hourly rates are as follows:
trueliORTH
consuiting group
Page 6 of 7
Phase 11 City-Wide Security Upgrades Technology Consulting Services
Consultants' Services Per Hour:
Principal / VP $185
Senior Technology Consultant $165
Technology Consultant $140
Designer $115
BIM / CAD / Revit $ 70
Administrative Support $ 50
Please indicate agreement with above scope of professional services and related professional
fees by signature below.
City of Augusta Date
• 7- z 6 -
True TVorth Consulting Group Date
truersiORTH
Page 7 of 7
corsultinggroJp
Commission Meeting Agenda
9/5/2017 2:00 PM
Funding for Arts in the Heart of Augusta Festival
Department:Administrator/Finance
Department:Administrator/Finance
Caption:Motion to approve funding request from the Greater Augusta Arts
Council in the amount of $35,000 to support the 2017 Arts in the
Heart of Augusta Festival. (Approved by Finance Committee
August 29, 2017)
Background:Augusta has historically provided financial support to the Arts in
the Heart of Augusta Festival. This festival has a proven record of
accomplishment and provides a positive economic impact to the
area.
Analysis:Arts in the Heart of Augusta attracts over 80,000 visitors annually.
Last year’s festival (2016) was the 36th year of this event.
Augusta has traditionally provided funding to support the cost of
public safety (staff from Law Enforcement agencies and Fire) and
power for the event. Direct visitor spending as calculated by the
CVB for 2016 was $1.7 million.
Financial Impact:Funds for this request are available in General Fund Contingency.
Alternatives:
Recommendation:approve request
Funds are Available
in the Following
Accounts:
General Fund Contingency
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/5/2017 2:00 PM
Historic Preservation Fund Grant
Department:Planning and Development
Department:Planning and Development
Caption:Motion to accept the award of an additional $4,000 grant from the
Georgia Department of Natural Resources (DNR) for the Meadow
Garden Rehabilitation Project and amend the budget resolution for
the project. (Approved by Finance Committee August 29,
2017)
Background:In July 2016 the city accepted a $20,000 reimbursable grant from
Georgia Department of Natural Resources (DNR) to help finance
the rehabilitation of windows at the Meadow Garden House
Museum (a.k.a. George Walton Home), located at 1320
Independence Drive. The Daughters of the American Revolution
(DAR) owns the property, and is the source of the local match for
the project. The Planning and Development Department is
managing the project. Landmark Preservation LLC is the project
contractor. The rehabilitation of the windows is nearing
completion.
Analysis:Georgia DNR recently offered the city an additional $4,000 in
HPF grant funds for the project. Acceptance of the additional
grant funds will not cost the city anything. Acceptance will enable
the contractor to complete additional work on Meadow Garden.
Financial Impact:The additional grant funds make it possible for the contractor to
do additional rehabilitation work. The updated project budget is as
follows: BUDGET HPF/Federal Share $24,000.00 Local Match
(Cash From DAR) 31,448.50 Local In-Kind Match 2,500.00
TOTAL $57,948.50
Alternatives:None recommended
Recommendation:Accept the award of an additional $4,000 in grant funds and
amend the budget resolution for the project.Cover Memo
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Budget Resolution
STATE OF GEORGIA ) AUGUSTA RICHMOND COUNTY
AUGUSTA-RICHMOND COUNTY ) COMMISSION
BUDGET AMENDMENT NO. 1
IT IS HEREBY ORDERED that the General Fund Budget for the year 2017 be amended to
reflect increased revenue of $57,948.50 resulting from federal grant income of $57,948.50.
IT IS FURTHER ORDERED that the appropriations be increased by $$57,948.50 for payment
of the Meadow Garden Rehabilitation Project. The total budget for the project is $57,948.50.
REVENUES
Grant from Georgia DNR $ 24,000.00
Local Match (Cash from DAR) $ 31,448.50
Local Match (In-Kind Estimate) $ 2,500.00
Total $ 57,948.00
APPROPRIATIONS
Grant from Georgia DNR $ 24,000.00
Local Match (Cash from DAR) $ 31,448.50
Local Match (In-Kind Estimate) $ 2,500.00
Total $ 57,948.00
HARDIE DAVIS, JR., MAYOR
Approved this ……the day of………... 2017 AUGUSTA, GEORGIA
______________________________
As its mayor
Commission Meeting Agenda
9/5/2017 2:00 PM
Refinancing of Augusta Utilities Revenue Bonds, Series 2007
Department:Utilities / Finance
Department:Utilities / Finance
Caption:Motion to approve Water and Sewer Revenue Bonds, Series 2017
bond resolution and authorize the Mayor and Clerk to sign all
necessary documents to refund the Augusta, Georgia Water and
Sewer Revenue Bonds, Series 2007, currently outstanding in the
aggregate principal amount of $123,755,000.(Approved by
Finance Committee August 29, 2017)
Background:Augusta issued bonds in 2007 to finance water and sewer system
improvements. The bond documents provided that the bonds
could be called (refinanced) after ten years.
Analysis:Current interest rates on tax exempt municipal bonds are lower
that the rates on the existing bonds which makes refunding these
bonds a prudent financial decision. Current projections show
present value interest savings of approximately $19,400,000 if the
bonds are refunded at today’s prevailing interest rates.
Financial Impact:Described above
Alternatives:a) Issue bonds to refund the existing bonds. b) Not refund the
existing bonds.
Recommendation:Refund the existing bonds and recognize savings.
Funds are Available
in the Following
Accounts:
This is an enterprise fund and does not impact the General Fund
budget. Receipts from operations will pay debt service.
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
37367848v3
________________________________________________________
SERIES 2017 BOND RESOLUTION
_______________________________________________________
ADOPTED SEPTEMBER 5, 2017
BY THE AUGUSTA-RICHMOND COUNTY COMMISSION
RELATING TO
AUGUSTA, GEORGIA
WATER AND SEWERAGE REVENUE REFUNDING BONDS,
SERIES 2017
(i)
37367848v3
TABLE OF CONTENTS
This Table of Contents is for convenience of reference only and is not part of this Series
2017 Bond Resolution.
Page
ARTICLE I DEFINITIONS .........................................................................................................7
Section 1.1. Definitions ...................................................................................................7
ARTICLE II THE SERIES 2017 BONDS ...................................................................................9
Section 2.1. Authorization; Designation of Series 2017 Bonds ...................................9
Section 2.2. Parity Certification ....................................................................................9
Section 2.3. Series 2017 Bond Details .........................................................................10
Section 2.4. Form of Series 2017 Bonds ......................................................................10
Section 2.5. Global Form; Securities Depository; Ownership of Series 2017
Bonds .........................................................................................................19
ARTICLE III REDEMPTION OF SERIES 2017 BONDS .....................................................21
Section 3.1. Optional and Mandatory Redemption of Series 2017 Bonds...............21
ARTICLE IV SALE OF SERIES 2017 BONDS AND APPLICATION OF
PROCEEDS; REFUNDING PROGRAM.....................................................22
Section 4.1. Sale of Series 2017 Bonds ........................................................................22
Section 4.2. Application of Proceeds of Series 2017 Bonds; Transfer of
Funds Held Under Prior Lien Resolution ..............................................22
Section 4.3. Redemption of Refunded Bonds .............................................................22
Section 4.4. Direction to Paying Agent for the Refunded Bonds .............................22
Section 4.5. Creation of 2007 Defeasance Account ....................................................23
Section 4.6. 2017 Expense Account .............................................................................23
Section 4.7. Termination of Rights; Effect Thereof ..................................................23
ARTICLE V GENERAL PROVISIONS ...................................................................................25
Section 5.1. Continuing Disclosure for Series 2017 Bonds .......................................25
ARTICLE VI MISCELLANEOUS PROVISIONS ..................................................................26
Section 6.1. Continuance and Effect of Bond Resolution .........................................26
Section 6.2. Designation of Bond Registrar and Paying Agent for the Series
2017 Bonds ................................................................................................26
Section 6.3. Validation of Series 2017 Bonds .............................................................26
(ii)
37367848v3
Section 6.4. Preliminary Official Statement; Official Statement; and
Deemed Final Certificate .........................................................................26
Section 6.5. Authorization of Series 2017 Registrar and Paying Agent
Agreement .................................................................................................27
Section 6.6. Effective Date ...........................................................................................27
Section 6.7. Repeal of Conflicting Resolutions...........................................................27
Section 6.8. General Authorization .............................................................................27
Section 6.9. Waiver of Bond Audit ..............................................................................28
Section 6.10. Bond Resolution Constitutes a Contract................................................28
SIGNATURES AND SEAL ....................................................................................................... 30
EXHIBIT A - NOTICE OF CALL FOR REDEMPTION
-3-
37367848v3
SERIES 2017 BOND RESOLUTION
A SERIES 2017 BOND RESOLUTION TO RATIFY, REAFFIRM,
SUPPLEMENT, AND AMEND THAT CERTAIN MASTER BOND
RESOLUTION ADOPTED ON OCTOBER 16, 2012, AS
SUPPLEMENTED AND AMENDED BY THOSE CERTAIN
SUPPLEMENTAL RESOLUTIONS ADOPTED ON JUNE 18, 2013,
JULY 16, 2013, AUGUST 25, 2014, AND SEPTEMBER 16, 2014; TO
PROVIDE FOR THE ISSUANCE BY AUGUSTA, GEORGIA OF ITS
WATER AND SEWERAGE REVENUE REFUNDING BONDS,
SERIES 2017, FOR THE PURPOSE OF REFUNDING ITS
OUTSTANDING WATER AND SEWERAGE REVENUE
REFUNDING BONDS, SERIES 2007, MATURING OCTOBER 1,
2018 AND THEREAFTER; TO PROVIDE TERMS, PROVISIONS,
AND CONDITIONS FOR THE ISSUANCE OF ITS WATER AND
SEWERAGE REVENUE REFUNDING BONDS, SERIES 2017; AND
FOR OTHER RELATED PURPOSES.
WHEREAS, Augusta, Georgia (the “Consolidated Government”), acting by and through
its governing body, the Augusta-Richmond County Commission (the “Commission”), by a
Master Bond Resolution duly and validly adopted on October 16, 2012 (the “Master
Resolution”), as supplemented and amended by a Parity Bond Resolution duly and validly
adopted on June 18, 2013 and a Supplemental Bond Resolution duly and validly adopted on July
16, 2013 (collectively the “Series 2013 Resolution”), as further supplemented and amended by a
Series 2014 Bond Resolution duly and validly adopted on August 25, 2014 and a Supplemental
Series 2014 Bond Resolution duly and validly adopted on September 16, 2014 (collectively the
“Series 2014 Resolution”), authorized, issued, and delivered (1) $138,830,000 in original
aggregate principal amount of its Water and Sewerage Revenue Refunding and Improvement
Bonds (Second Resolution), Series 2012 (the “Series 2012 Bonds”), all of which are currently
outstanding; (2) $22,070,000 in original aggregate principal amount of its Water and Sewerage
Taxable Revenue Bonds (Second Resolution), Series 2013 (the “Series 2013 Bonds”), which are
currently outstanding in the aggregate principal amount of $19,440,000; and (3) $169,180,000 in
original aggregate principal amount of its Water and Sewerage Revenue Refunding and
Improvement Bonds (Second Resolution), Series 2014 (the “Series 2014 Bonds”), which are
currently outstanding in the aggregate principal amount of $167,515,000; and
WHEREAS, terms used in this Series 2017 Bond Resolution and not otherwise defined
herein shall have the meaning assigned to such terms in the Master Resolution, as supplemented
and amended by the Series 2013 Resolution and the Series 2014 Resolution (collectively the
“Prior Resolution”); and
WHEREAS, under the terms of the Prior Resolution, the Series 2012 Bonds, the Series
2013 Bonds, and the Series 2014 Bonds (collectively the “Prior Bonds”) are special limited
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obligations of the Consolidated Government payable solely from and secured by a second
priority pledge of and lien on the Pledged Revenues; and
WHEREAS, the Prior Bonds were issued and the Prior Resolution, authorizing the Prior
Bonds, was adopted, subject to and in conformity with the provisions of a Bond Resolution duly
and validly adopted by the Commission on October 21, 1996, as supplemented and amended (as
more specifically defined in the Prior Resolution, the “Prior Lien Resolution”); and
WHEREAS, the Consolidated Government, by the Prior Lien Resolution, authorized,
issued, and delivered $177,010,000 in original aggregate principal amount of its Water and
Sewerage Revenue Refunding Bonds, Series 2007 (the “Series 2007 Bonds”), which are
currently outstanding in the aggregate principal amount of $133,380,000; and
WHEREAS, under the terms of the Prior Lien Resolution, the Series 2007 Bonds are
special limited obligations of the Consolidated Government payable solely from and secured by
a first priority pledge of and lien on the “pledged revenues” (as defined in the Prior Lien
Resolution) of the System; and
WHEREAS, the Series 2007 Bonds are the only water and sewerage revenue bonds or
obligations of the Consolidated Government presently outstanding and secured by amounts
pledged under the Prior Lien Resolution; and
WHEREAS, pursuant to the Prior Resolution, notwithstanding anything in the Prior Lien
Resolution to the contrary, the Consolidated Government has agreed that it will not issue any
additional bonds or obligations of any kind under the Prior Lien Resolution; and
WHEREAS, the Prior Resolution provides for the issuance under certain conditions of
Additional Bonds payable from and secured by Pledged Revenues and ranking on a parity as to
the pledge of and lien on the Pledged Revenues with the Prior Bonds; and
WHEREAS, after a thorough and detailed review and upon the recommendation of its
financial advisor, Davenport & Company LLC (the “Financial Advisor”), the Consolidated
Government has determined that due to present market conditions and in order to achieve debt
service savings, the Consolidated Government at this time should refund the Series 2007 Bonds
maturing October 1, 2018 and thereafter (the “Refunded Bonds”), which are currently
outstanding in the aggregate principal amount of $123,755,000 (the remaining $9,625,000 in
aggregate principal amount of outstanding Series 2007 Bonds to be paid at maturity on October
1, 2017); and
WHEREAS, the Financial Advisor has further recommended and the Consolidated
Government has concurred that such refunding of the Refunded Bonds should be accomplished
by making due and legal provision for the redemption of the Refunded Bonds on the date of
redemption provided herein by paying the principal amount and premium thereof and the interest
to accrue thereon until such date of redemption and the payment of all expenses necessary to
accomplish the foregoing, all as hereinafter provided; and
WHEREAS, the Consolidated Government has determined that it is in the best interests
of the citizens of the area served by the System for the Consolidated Government to refund all of
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the outstanding Refunded Bonds and to finance the costs of the foregoing by issuing its Water
and Sewerage Revenue Refunding Bonds, Series 2017 (the “Series 2017 Bonds”) in an aggregate
principal amount not to exceed $125,000,000; and
WHEREAS, the Series 2007 Bonds and the Prior Bonds are the only presently
outstanding revenue bonds or obligations of the Consolidated Government secured by a pledge
of and lien on the Pledged Revenues, and the Consolidated Government is now complying in all
respects with the terms, provisions, and covenants of the Prior Lien Resolution and the Prior
Resolution and is maintaining the respective special funds therein created in the full amount as
required; and
WHEREAS, the Series 2017 Bonds to be issued by the Consolidated Government shall
be Additional Bonds payable from and secured by Pledged Revenues and shall rank on a parity
as to the pledge of and lien on the Pledged Revenues with the Prior Bonds, as permitted under
Article VI of the Master Resolution; and
WHEREAS, Section 6.6 of the Master Resolution provides that (1) the Consolidated
Government will adopt a Series Resolution authorizing the issuance of any additional Bonds and
reciting that the requirements of Article VI of the Master Resolution have been satisfied, and will
set forth in such proceedings, among other things, the date or dates such additional Bonds will
bear and the rate or rates of interest, interest payment date or dates, maturity date or dates, and
redemption provisions with respect to such additional Bonds and any other matters applicable to
such additional Bonds as the Consolidated Government may deem advisable; (2) any such Series
Resolution will restate and reaffirm, by reference, all of the applicable terms, conditions, and
provisions of the Bond Resolution not modified by the Series Resolution; and (3) all additional
Bonds, any Series Resolution providing for such additional Bonds, and all proceedings relative
thereto and the security therefor shall be validated as then prescribed by law; and
WHEREAS, the Master Resolution requires a Series Resolution to establish the date or
dates of the pertinent series of Bonds, the schedule of maturities of such Bonds, whether any
such Bonds will be Compound Interest Bonds, the name of the purchaser(s) of such series of
Bonds, the purchase price thereof, the rate or rates of interest to be borne thereby, whether fixed
or variable, the interest payment dates for such Bonds, the terms and conditions, if any, under
which such Bonds may be made subject to redemption (mandatory or optional) prior to maturity,
the form of such Bonds, and such other details as the Consolidated Government may determine;
and
WHEREAS, upon the issuance of the Series 2017 Bonds and the refunding of the
Refunded Bonds (and after payment of the Series 2007 Bonds maturing on October 1, 2017), no
Prior Lien Bonds (as defined herein) will remain outstanding and accordingly the Prior Lien
Resolution shall be null and void and of no force and effect, the lien created thereunder on the
revenues of the System shall be fully and completely discharged, and provision should be made
to transfer, simultaneously with the issuance of the Series 2017 Bonds, all moneys then on hand,
after the withdrawal of the sums to be applied toward the refunding of the Refunded Bonds, in
the special funds heretofore created and now being maintained under the Prior Lien Resolution
into funds heretofore created and now being maintained under the Prior Resolution; and
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WHEREAS, upon the issuance of the Series 2017 Bonds and the refunding of the
Refunded Bonds, the Prior Bonds and the Series 2017 Bonds will be the only outstanding water
and sewerage revenue bonds having a lien on the Pledged Revenues; the Prior Bonds shall no
longer be junior lien obligations of the System; and the Prior Bonds, the Series 2017 Bonds, and
any Additional Bonds will be payable solely from, and secured by, a first priority pledge of and
lien on Pledged Revenues; and
NOW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond County
Commission, as follows:
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ARTICLE I
DEFINITIONS
Section 1.1. Definitions. The definitions contained in the Prior Resolution are hereby
amended, modified, and supplemented as follows, and the following terms shall have the
meanings specified below, unless the context clearly requires otherwise.
“Authorized Denominations” means, with respect to the Series 2017 Bonds, $5,000 and
any integral multiple thereof.
“Bond Registrar” means, with respect to the Series 2017 Bonds, U.S. Bank National
Association.
“Interest Payment Date” means, with respect to the Series 2017 Bonds, each April 1
and October 1, commencing April 1, 2018.
“Paying Agent” means, with respect to the Series 2017 Bonds, U.S. Bank National
Association.
“Prior Bonds” means, collectively, the Series 2012 Bonds, the Series 2013 Bonds, and
the Series 2014 Bonds.
“Prior Lien Bonds” means the Outstanding Series 2007 Bonds issued pursuant to the
Prior Lien Resolution.
“Prior Resolution” means the Master Resolution, as supplemented and amended by the
Series 2013 Resolution and the Series 2014 Resolution.
“Record Date” means, with respect to the Series 2017 Bonds, the 15th day (whether or
not a business day) of the calendar month next preceding an Interest Payment Date.
“Refunded Bonds” means, with respect to this Series 2017 Resolution, the Series 2007
Bonds maturing October 1, 2018 and thereafter.
“Series 2007 Bonds” means the Consolidated Government’s Water and Sewerage
Revenue Refunding Bonds, Series 2007, issued in the original aggregate principal amount of
$177,010,000 pursuant to the terms of the Prior Lien Resolution.
“Series 2017 Bonds” means the Consolidated Government’s Water and Sewerage
Revenue Refunding Bonds, Series 2017, in the original aggregate principal amount not to exceed
$125,000,000, authorized under Section 2.1.
“Series 2017 Disclosure Certificate” means the continuing disclosure certificate
executed in connection with the issuance of the Series 2017 Bonds.
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“Series 2017 Paying Agent and Bond Registrar Agreement” means the Paying Agent
and Bond Registrar Agreement, to be dated the date of its execution and delivery, between the
Consolidated Government and U.S. Bank National Association, relating to the Series 2017
Bonds, as amended, modified, or replaced.
“Series 2017 Resolution” means this Series 2017 Bond Resolution.
“Standard and Poor’s” or “S&P” means S&P Global Ratings, a division of Standard &
Poor’s Financial Services LLC, or, if such corporation is dissolved or liquidated or otherwise
ceases to perform securities rating services, such other nationally recognized securities rating
agency as may be designated in writing by the Consolidated Government. The notice address of
Standard & Poor’s shall be 55 Water Street, New York, New York 10041.
“2007 Defeasance Account” means the 2007 Defeasance Account established in Section
4.5.
“2007 Paying Agent” means U.S. Bank National Association, as paying agent for the
Series 2007 Bonds pursuant to the Prior Lien Resolution.
“2017 Expense Account” means the 2017 Expense Account established in Section 4.6.
[End of Article I]
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ARTICLE II
THE SERIES 2017 BONDS
Section 2.1. Authorization; Designation of Series 2017 Bonds. The Consolidated
Government hereby authorizes the execution, issuance, and delivery of a series of Bonds, in the
original aggregate principal amount not to exceed $125,000,000, to be designated “Augusta,
Georgia Water and Sewerage Revenue Refunding Bonds, Series 2017,” which shall be executed,
issued, and delivered under, and secured by, the Prior Resolution, as supplemented and amended
by this Series 2017 Resolution.
Section 2.2. Parity Certification. The Series 2017 Bonds shall be Additional Bonds
payable from and secured by Pledged Revenues and shall rank on a parity as to the pledge of and
lien on the Pledged Revenues with the Prior Bonds, pursuant to authorization granted by
Article VI of the Master Resolution. The Consolidated Government hereby finds, determines,
declares, and certifies that it has fulfilled, or will fulfill, prior to the issuance and delivery of the
Series 2017 Bonds, all of the applicable requirements of Article VI of the Master Resolution that
are conditions precedent to the issuance of the Series 2017 Bonds as Additional Bonds, namely:
(a) The Consolidated Government will execute a certificate, to be attached to a
Supplemental Resolution to be adopted by the Governing Body: (i) setting forth the
aggregate amount of interest and principal of all Prior Lien Bonds and Senior Bonds
falling due during the then current Fiscal Year and for each subsequent Fiscal Year to and
including the Fiscal Year of the last maturity of any Prior Lien Bonds and Senior Bonds
then Outstanding (A) with respect to all Prior Lien Bonds and Senior Bonds Outstanding
immediately prior to the date of authentication and delivery of the Series 2017 Bonds and
(B) with respect to all Prior Lien Bonds and Senior Bonds to be Outstanding immediately
thereafter; and (ii) demonstrating that the amount set forth for each Fiscal Year pursuant
to (i)(B) above is no greater than the amount set forth for such Fiscal Year pursuant to
(i)(A) above.
(b) None of the Series 2017 Bonds will bear interest at a Variable Rate.
(c) The Consolidated Government will receive an opinion of Bond Counsel,
dated as of the date of issuance of the Series 2017 Bonds, to the effect that this Series
2017 Resolution and any related Supplemental Resolution have been duly adopted by the
Consolidated Government.
The Consolidated Government hereby certifies and recites that the requirements of
Article VI of the Master Resolution for the issuance of the Series 2017 Bonds as Additional
Bonds have been, or will, prior to the issuance and delivery of the Series 2017 Bonds, be,
satisfied, and the Series 2017 Bonds shall be treated as Additional Bonds secured under and
pursuant to the Bond Resolution equally and ratably with the Prior Bonds.
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Section 2.3. Series 2017 Bond Details. The Series 2017 Bonds shall be dated the date
of issuance and delivery thereof. The Series 2017 Bonds shall be numbered in a convenient
manner, established by the Bond Registrar and shown by the Bond Register.
The Series 2017 Bonds shall bear interest at the rates per annum to be specified in a
Supplemental Resolution to be adopted by the Governing Body (but which shall not in any event
exceed a maximum per annum rate of interest of 5.00%), computed on the basis of a 360-day
year consisting of twelve 30-day months, payable on April 1, 2018, and semiannually thereafter
on each October 1 and April 1 of each year and shall mature on October 1, in the years (with a
final maturity not later than October 1, 2030) and in the principal amounts to be specified in a
Supplemental Resolution to be adopted by the Governing Body (provided the principal of and
interest on the Series 2017 Bonds payable in any Fiscal Year shall not in any event exceed a
maximum amount of $17,000,000), unless earlier called for redemption.
The Series 2017 Bonds that mature on October 1 of the years to be specified in a
Supplemental Resolution to be adopted by the Governing Body may be Term Bonds.
Section 2.4. Form of Series 2017 Bonds. The Series 2017 Bonds, the Validation
Certificate, and the Bond Registrar’s Certificate of Authentication shall be in substantially the
form set out below, with such variations, omissions, substitutions, and insertions as are required
or permitted by the Bond Resolution.
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[FORM OF SERIES 2017 BOND]
Unless this Bond is presented by an authorized representative of The Depository Trust
Company (“DTC”), a New York corporation, to the Consolidated Government or its
agent for registration of transfer, exchange, or payment, and any Bond issued is
registered in the name of Cede & Co. or in such other name as is requested by an
authorized representative of DTC (and any payment is made to Cede & Co. or to such
other entity as is requested by an authorized representative of DTC), ANY TRANSFER,
PLEDGE, OR OTHER USE HEREOF FOR VALUE OR OTHERWISE BY OR TO ANY
PERSON IS WRONGFUL inasmuch as the registered owner hereof, Cede & Co., has an
interest herein.
UNITED STATES OF AMERICA
STATE OF GEORGIA
AUGUSTA, GEORGIA
WATER AND SEWERAGE REVENUE REFUNDING BOND,
SERIES 2017
Number R- ___ $_______________
Maturity
Date
Interest
Rate Dated CUSIP
October 1, 20__ ________, 2017
Registered Owner: Cede & Co.
Principal Amount:
KNOW ALL MEN BY THESE PRESENTS that AUGUSTA, GEORGIA (the
“Consolidated Government”), a political subdivision of the State of Georgia, existing as such
under and by virtue of the Constitution, statutes and laws of the State of Georgia, for value
received, hereby promises to pay (but only out of the sources provided) to the registered owner
identified above, or registered assigns, on the Maturity Date stated above, unless this Bond shall
have been called for redemption prior to maturity and payment of the redemption price shall
have been duly made or provided for, the principal amount identified above and to pay (but only
out of the sources provided) interest on the balance of such principal sum from time to time
remaining unpaid from and including the date hereof or from and including the most recent
Interest Payment Date (as hereinafter defined) with respect to which interest has been paid or
duly provided for, until payment of such principal sum has been made, at the interest rate per
annum shown above (computed on the basis of a 360-day year consisting of twelve 30-day
months) on April 1 and October 1 of each year (each an “Interest Payment Date”) commencing
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April 1, 2018, until the payment of the principal amount of this Bond in full, and promises to pay
interest on overdue principal and, to the extent permitted by law, on overdue premium, if any,
and interest, at such rate.
Principal of and redemption premium, if any, on this Bond are payable when due in
lawful money of the United States of America upon presentation and surrender of this Bond at
the designated corporate trust office of U.S. Bank National Association, Atlanta, Georgia, as
registrar and paying agent (the “Bond Registrar” or the “Paying Agent”). Payment of interest on
this Bond shall be made to the registered owner and shall be paid in lawful money of the United
States of America by check or draft mailed on the applicable Interest Payment Date to such
registered owner as of the close of business on the 15th day of the calendar month (the “Record
Date”) immediately preceding such Interest Payment Date at its address as it appears on the
registration books (the “Bond Register”) of the Consolidated Government maintained by the
Bond Registrar, or at such other address as is furnished in writing by such registered owner to the
Bond Registrar.
Notwithstanding the foregoing, however, interest on this Bond shall be payable to any
registered owner of more than $1,000,000 in aggregate principal amount of the Bonds of the
same series as this Bond (including this Bond) by deposit of immediately available funds to the
account of such registered owner maintained with the Paying Agent or transmitted by wire
transfer to such registered owner at an account maintained at a commercial bank located within
the United States of America, if the Paying Agent receives from such registered owner written
deposit or wire transfer instructions prior to the Record Date preceding the Interest Payment Date
for which the deposit or wire transfer is requested.
This Bond is one of a series of $__________ in original aggregate principal amount of
revenue bonds designated “Augusta, Georgia Water and Sewerage Revenue Refunding Bonds,
Series 2017” (the “Series 2017 Bonds”), issued by the Consolidated Government pursuant to and
in full compliance with the provisions of the Constitution and statutes of the State of Georgia,
including specifically, but without limitation, Article 3 of Chapter 82 of Title 36 of the Official
Code of Georgia Annotated, known as the “Revenue Bond Law,” as amended. The Series 2017
Bonds have been authorized by a Series 2017 Bond Resolution duly adopted by the Consolidated
Government on September 5, 2017, as supplemented and amended by a Supplemental Series
2017 Bond Resolution duly adopted by the Consolidated Government on __________, 2017
(collectively the “Series 2017 Resolution”), for the purpose of refunding $123,755,000 in
aggregate principal amount of the Consolidated Government’s Water and Sewerage Revenue
Refunding Bonds, Series 2007 maturing October 1, 2018 and thereafter (the “Refunded Bonds”),
and paying the expenses necessary to accomplishing the foregoing.
The Series 2017 Bonds are issued under, and the Series 2017 Resolution was adopted
subject to and in conformity with, the provisions of a Master Bond Resolution (the “Master
Resolution”) duly adopted by the Consolidated Government on October 16, 2012, as
supplemented and amended by a Parity Bond Resolution duly adopted on June 18, 2013 and a
Supplemental Bond Resolution duly adopted on July 16, 2013 (collectively the “Series 2013
Resolution”), as further supplemented and amended by a Series 2014 Bond Resolution duly
adopted on August 25, 2014 and a Supplemental Series 2014 Bond Resolution duly adopted on
September 16, 2014 (collectively the “Series 2014 Resolution”), authorizing the issuance of
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37367848v3
(i) $138,830,000 in original aggregate principal amount of the Consolidated Government’s
Water and Sewerage Revenue Refunding and Improvement Bonds (Second Resolution), Series
2012 (the “Series 2012 Bonds”), all of which are currently outstanding; (ii) $22,070,000 in
original aggregate principal amount of the Consolidated Government’s Water and Sewerage
Taxable Revenue Bonds (Second Resolution), Series 2013 (the “Series 2013 Bonds”), which are
currently outstanding in the aggregate principal amount of $19,440,000; and (iii) $169,180,000
in original aggregate principal amount of the Consolidated Government’s Water and Sewerage
Revenue Refunding and Improvement Bonds (Second Resolution), Series 2014 (the “Series 2014
Bonds”), which are currently outstanding in the aggregate principal amount of $167,515,000.
Under the terms of the Master Resolution, as supplemented and amended by the Series 2013
Resolution and the Series 2014 Resolution (collectively the “Prior Resolution”), the Series 2012
Bonds, the Series 2013 Bonds, and the Series 2014 Bonds (collectively the “Prior Bonds”) were
payable solely from and secured by a second priority pledge of and lien on the Pledged Revenues
(as defined in the Bond Resolution (as hereinafter defined)), subject to and in conformity with
the provisions of that certain resolution adopted by the Consolidated Government on October 21,
1996, as supplemented and amended (as more specifically defined in the Bond Resolution, the
“Prior Lien Resolution”).
The Master Resolution provides for the issuance under certain conditions of Additional
Bonds (as defined in the Master Resolution) payable from and secured by Pledged Revenues and
ranking on a parity as to the pledge of and lien on the Pledged Revenues with the Prior Bonds.
The Series 2017 Bonds have been issued under the provisions of the Master Resolution
authorizing the issuance of Additional Bonds and, as Additional Bonds, will be payable from and
secured by Pledged Revenues and will rank on a parity as to the pledge of and lien on the
Pledged Revenues with the Prior Bonds. The Series 2017 Bonds are all issued under and,
together with the Prior Bonds, are equally and ratably secured by and entitled to the benefit of
the Prior Resolution, as supplemented and amended by the Series 2017 Resolution (collectively
the “Bond Resolution”).
By the issuance of the Series 2017 Bonds and the refunding of the Refunded Bonds, the
Prior Bonds and the Series 2017 Bonds are the only outstanding water and sewerage revenue
bonds having a lien on the Pledged Revenues; the Prior Bonds are no longer junior lien
obligations of the System (as defined in the Bond Resolution); and the Prior Bonds and the
Series 2017 Bonds are, and any Additional Bonds will be, payable solely from, and secured by, a
first priority pledge of and lien on Pledged Revenues.
The Series 2017 Bonds maturing on or before October 1, 20__, may not be called for
optional redemption prior to maturity. The Series 2017 Bonds maturing on or after October 1,
20__, are subject to redemption prior to maturity at the option of the Consolidated Government
on or after October 1, 20__, in whole or in part at any time, at the redemption price equal to the
principal amount of the Series 20__ Bonds to be redeemed plus accrued interest on such
redemption date.
The Series 2017 Bonds maturing on October 1, 20__, are subject to mandatory sinking
fund redemption on October 1, 20__ and on each October 1 thereafter, in accordance with the
Bond Resolution, at a redemption price equal to the principal amount of each Series 2017 Bond
(or portion thereof) to be redeemed plus accrued interest to the date fixed for redemption, in the
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following principal amounts and on the dates set forth below (the October 1, 20__ amount to be
paid rather than redeemed):
October 1
of the Year Principal Amount
Notice of redemption, unless waived, is to be given by first class mail at least 30 days and
not more than 60 days prior to the date fixed for redemption to the registered owner of each
Series 2017 Bond to be redeemed at the address shown on the Bond Register or at such other
address as is furnished in writing by such registered owner to the Bond Registrar. All such
Series 2017 Bonds called for redemption and for the retirement of which funds are duly provided
shall, on the redemption date designated in such notice, become and be due and payable at the
redemption price provided for redemption of such Series 2017 Bonds on such date, and interest
on the Series 2017 Bonds or portions of Series 2017 Bonds so called for redemption shall cease
to accrue, such Series 2017 Bonds or portions of Series 2017 Bonds shall cease to be entitled to
any lien, benefit, or security under the Bond Resolution, and the owners of such Series 2017
Bonds or portions of Series 2017 Bonds shall have no rights in respect thereof except to receive
payment of the redemption price. Any defect in any notice of redemption shall not affect the
validity of proceedings for the redemption of any Series 2017 Bonds.
The Consolidated Government has established a book-entry system of registration for the
Series 2017 Bonds. Except as specifically provided otherwise in the Bond Resolution, an agent
will hold this Bond on behalf of the beneficial owner hereof. By acceptance of a confirmation of
purchase, delivery, or transfer, the beneficial owner of this Bond shall be deemed to have agreed
to such arrangement. While the Series 2017 Bonds are in the book-entry system of registration,
the Bond Resolution provides special provisions relating to the Series 2017 Bonds, which
override certain other provisions of the Bond Resolution. This Bond is transferable by the
registered owner at the designated corporate trust office of the Bond Registrar but only in the
manner, subject to the limitations, and upon payment of the charges provided in the Bond
Resolution and upon surrender of this Bond. Upon such transfer, a new registered Bond or
Bonds of the same series, maturity, interest rate, aggregate principal amount, and tenor, of any
authorized denomination or denominations, and bearing numbers not then outstanding, will be
issued to the transferee in exchange for this Bond. The Series 2017 Bonds are issuable as fully
registered Bonds in the denomination of $5,000 or any integral multiple thereof. The Bond
Registrar is not required to transfer or exchange any Series 2017 Bond after notice calling such
Series 2017 Bond for redemption has been given or during the period of 15 days (whether or not
a business day for the Bond Registrar, but excluding the redemption date and including such 15th
day) immediately preceding the giving of such notice of redemption.
The Prior Bonds, Series 2017 Bonds, and such revenue bonds of the Consolidated
Government as may in the future be issued on a parity therewith, are equally and ratably secured
by pledge of the “Pledged Revenues” of the System, which are defined in the Bond Resolution to
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include gross operating revenues of the System after provision for payment of all reasonable
expenses of operation and maintenance, moneys and securities from time to time on deposit in
the funds and accounts established in the Bond Resolution, earnings on investments made with
the foregoing moneys and securities, and Hedge Receipts (as defined in the Bond Resolution)
and to exclude any amounts required in the Bond Resolution to be set aside pending, or used for,
rebate to the United States government pursuant to Section 148(f) of the Internal Revenue Code
of 1986, as amended, including, but not limited to, amounts in the Rebate Fund (as defined in the
Bond Resolution).
THIS BOND SHALL NEVER CONSTITUTE AN INDEBTEDNESS OR GENERAL
OBLIGATION OF THE STATE OF GEORGIA, THE CONSOLIDATED GOVERNMENT,
OR ANY OTHER POLITICAL SUBDIVISION OF THE STATE OF GEORGIA, WITHIN
THE MEANING OF ANY CONSTITUTIONAL PROVISION OR STATUTORY
LIMITATION WHATSOEVER, NOR A PLEDGE OF THE FAITH AND CREDIT OR
TAXING POWER OF ANY OF THE FOREGOING, NOR SHALL ANY OF THE
FOREGOING BE SUBJECT TO ANY PECUNIARY LIABILITY HEREON. THIS BOND
SHALL NOT BE PAYABLE FROM NOR A CHARGE UPON ANY FUNDS OTHER THAN
THE REVENUES PLEDGED TO THE PAYMENT HEREOF AND SHALL BE A LIMITED
OR SPECIAL OBLIGATION OF THE CONSOLIDATED GOVERNMENT PAYABLE
SOLELY FROM THE FUNDS PROVIDED THEREFOR IN THE BOND RESOLUTION. NO
OWNER OF THIS BOND SHALL EVER HAVE THE RIGHT TO COMPEL THE EXERCISE
OF THE TAXING POWER OF THE STATE OF GEORGIA, THE CONSOLIDATED
GOVERNMENT, OR ANY OTHER POLITICAL SUBDIVISION OF THE STATE OF
GEORGIA TO PAY THE PRINCIPAL OF THIS BOND OR THE INTEREST OR ANY
PREMIUM HEREON, OR TO ENFORCE PAYMENT HEREOF AGAINST ANY PROPERTY
OF THE FOREGOING, NOR SHALL THIS BOND CONSTITUTE A CHARGE, LIEN, OR
ENCUMBRANCE, LEGAL OR EQUITABLE, UPON ANY PROPERTY OF THE
FOREGOING. NEITHER THE MEMBERS OF THE GOVERNING BODY OF THE
CONSOLIDATED GOVERNMENT NOR ANY PERSON EXECUTING THIS BOND SHALL
BE LIABLE PERSONALLY ON THIS BOND BY REASON OF THE ISSUANCE HEREOF.
The Consolidated Government has covenanted and hereby covenants and agrees while
any Series 2017 Bonds are outstanding and unpaid to prescribe, fix, maintain, and collect rates,
fees, and other charges for the services, facilities, and commodities furnished by the System fully
sufficient at all times to: (i) provide for 100% of the expenses of operation and maintenance of
the System and for the accumulation in the Revenue Fund (as defined in the Bond Resolution) of
a reasonable reserve therefor, and (ii) produce net operating revenues in each Fiscal Year (as
defined in the Bond Resolution) that, together with certain investment earnings, will: (a) equal at
least 110% of the debt service requirement on all Senior Bonds (as defined in the Bond
Resolution) then outstanding and 100% of the debt service requirement on all Subordinate Bonds
(as defined in the Bond Resolution) then outstanding, (b) enable the Consolidated Government to
make all required payments into the Debt Service Reserve Account and the Rebate Fund and to
any Financial Facility Issuer, any Reserve Account Credit Facility Provider, and any Qualified
Hedge Provider (as each is defined in the Bond Resolution), (c) enable the Consolidated
Government to accumulate an amount to be held in the Utility General Fund (as defined in the
Bond Resolution), which in the judgment of the Consolidated Government is adequate to meet
the costs of major renewals, replacements, repairs, additions, betterments, and improvements to
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the System, necessary to keep the same in good operating condition or as is required by any
governmental agency having jurisdiction over the System, and (d) remedy all deficiencies in
required payments into any of the funds and accounts mentioned in the Bond Resolution from
prior Fiscal Years.
The Bond Resolution contains a more particular statement of the covenants and
provisions securing the Series 2017 Bonds, the conditions under which the owner of this Bond
may enforce covenants (other than the covenant to pay principal of and interest on this Bond
when due from the sources provided, the right to enforce which is unconditional), the conditions
upon which additional revenue bonds may be issued on a parity or achieve parity status with this
Bond under the Bond Resolution, and the conditions upon which the Bond Resolution may be
amended with the consent of the owners of a majority in aggregate principal amount of the
Bonds (as defined in the Bond Resolution) of each class (senior and subordinate) outstanding or
the issuer of any Credit Facility (as defined in the Bond Resolution), if any, of such Bonds.
Upon the occurrence of an Event of Default under the Bond Resolution, the owner of this Bond
shall be entitled to the remedies provided by the Bond Resolution and the Revenue Bond Law.
It is hereby certified, recited, and declared that all acts, conditions, and things required to
exist, happen, and be performed precedent to and in the issuance of this Bond do exist, have
happened, and have been performed in due time, form, and manner as required by law.
This Bond shall not be entitled to any security or benefit under the Bond Resolution or
become valid or obligatory for any purpose until the certificate of authentication hereon shall
have been duly executed by the Bond Registrar.
IN WITNESS WHEREOF, the Consolidated Government has caused this Bond to be
executed by the manual signature of its Mayor and has caused the official seal of the
Consolidated Government to be impressed on this Bond and attested by the manual signature of
its Clerk of Commission.
(SEAL)
AUGUSTA, GEORGIA
By:
Mayor
Attest:
Clerk of Commission
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[FORM OF CERTIFICATE OF AUTHENTICATION]
BOND REGISTRAR’S CERTIFICATE OF AUTHENTICATION
This Bond is one of the bonds of the series described in the within mentioned Bond
Resolution.
U.S. BANK NATIONAL ASSOCIATION,
as Bond Registrar
By:
Authorized Signatory
Date of Registration
and Authentication:
_____________________, ______
[FORM OF VALIDATION CERTIFICATE]
VALIDATION CERTIFICATE
STATE OF GEORGIA )
)
COUNTY OF RICHMOND )
The undersigned Clerk of the Superior Court of Richmond County, State of Georgia,
DOES HEREBY CERTIFY that this Bond and the security therefor was validated and
confirmed by judgment of the Superior Court of Richmond County, on the ____ day of
__________ 2017, that no intervention or objection was filed opposing the validation of this
Bond and the security therefor, and that no appeal of such judgment of validation has been taken.
IN WITNESS WHEREOF, I have hereunto set my hand and have impressed hereon the
official seal of the Superior Court of Richmond County, Georgia.
(SEAL)
Clerk, Superior Court of
Richmond County, Georgia
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37367848v3
The following abbreviations, when used in the inscription on this Bond or in the
assignment below, shall be construed as though they were written out in full according to
applicable laws or regulations:
TEN COM - as tenants in common
TEN ENT - as tenants by the entireties
JT TEN - as joint tenants with right of survivorship and not as tenants in
common and not as community property
UNIF TRANS
MIN ACT -
______________________ Custodian ______________________
(Custodian) (Minor)
under Uniform Transfers to Minors Act _____________________
(State)
Additional abbreviations may be used although not in the above list.
[FORM OF ASSIGNMENT]
ASSIGNMENT AND TRANSFER
FOR VALUE RECEIVED, the undersigned sells, assigns, and transfers unto
(Name and Address of Assignee)
(Insert Social Security or Taxpayer
Identification Number of Assignee)
the within revenue bond of Augusta, Georgia and does hereby irrevocably constitute and appoint
______________________________ attorney to transfer the Bond on the books kept for
registration thereof with full power of substitution in the premises.
Dated:
(Signature Guaranteed)
Notice: Signature(s) must be guaranteed by an
eligible guarantor institution (such as banks,
stockbrokers, savings and loan associations,
and credit unions) with membership in an
approved Signature Guarantee Medallion
Program pursuant to S.E.C. Rule 17Ad-15.
Registered Owner
Notice: The signature(s) on this assignment
must correspond with the name as it appears on
the face of the within bond in every particular
without alteration or enlargement or any
change whatsoever.
[END OF BOND FORM]
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Section 2.5. Global Form; Securities Depository; Ownership of Series 2017 Bonds.
(a) Upon the initial issuance, the ownership of each Series 2017 Bond shall be registered
in the name of the Securities Depository or the Securities Depository Nominee, and ownership
thereof shall be maintained in Book-Entry Form by the Securities Depository for the account of
the Participants thereof. Initially, each maturity of the Series 2017 Bonds shall be registered in
the name of Cede & Co., as the nominee of DTC. Beneficial Owners will not receive Series
2017 Bonds from the Paying Agent evidencing their ownership interests. Except as provided in
subsection (c) of this Section 2.5, the Series 2017 Bonds may be transferred, in whole but not in
part, only to the Securities Depository or the Securities Depository Nominee, or to a successor
Securities Depository selected or approved by the Consolidated Government or to a nominee of
such successor Securities Depository.
(b) With respect to Series 2017 Bonds registered in the name of the Securities
Depository or the Securities Depository Nominee, the Consolidated Government, the Paying
Agent and the Bond Registrar shall have no responsibility or obligation to any Participant or
Beneficial Owner. Without limiting the foregoing, the Consolidated Government, the Paying
Agent, the Bond Registrar and their respective affiliates shall not have any responsibility or
obligation with respect to:
(i) the accuracy of the records of the Securities Depository, the Securities
Depository Nominee or any Participant with respect to any beneficial ownership interest
in the Series 2017 Bonds;
(ii) the delivery to any Participant, any Beneficial Owner or any other person,
other than the Securities Depository or the Securities Depository Nominee, of any notice
with respect to the Series 2017 Bonds; or
(iii) the payment to any Participant, any Beneficial Owner or any other person,
other than the Securities Depository or the Securities Depository Nominee, of any
amount with respect to the principal, premium, if any, or interest on the Series 2017
Bonds.
So long as any Series 2017 Bonds are registered in Book-Entry Form, the Consolidated
Government and the Paying Agent may treat the Securities Depository as, and deem the
Securities Depository to be, the absolute owner of such Series 2017 Bonds for all purposes
whatsoever, including without limitation:
(i) the payment of principal, premium, if any, and interest on such Series 2017
Bonds;
(ii) giving notices of redemption and other matters with respect to such Series
2017 Bonds;
(iii) registering transfers with respect to such Series 2017 Bonds;
(iv) the selection of Series 2017 Bonds for redemption; and
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37367848v3
(v) voting and obtaining consents under the Bond Resolution.
So long as any Series 2017 Bonds are registered in Book-Entry Form, the Paying Agent
shall pay all principal, premium, if any, and interest on the Series 2017 Bonds only to the
Securities Depository or the Securities Depository Nominee as shown in the Bond Register, and
all such payments shall be valid and effective to fully discharge the Consolidated Government’s
obligations with respect to payment of principal of, premium, if any, and interest on the Series
2017 Bonds to the extent so paid.
(c) If at any time (i) the Consolidated Government determines that the Securities
Depository is incapable of discharging its responsibilities described herein, (ii) the Securities
Depository notifies the Consolidated Government that it is unwilling or unable to continue as
Securities Depository with respect to the Series 2017 Bonds, or (iii) the Securities Depository
shall no longer be registered or in good standing under the Securities Exchange Act of 1934 or
other applicable statute or regulation and a successor Securities Depository is not appointed by
the Consolidated Government within 90 days after the Consolidated Government receives notice
or becomes aware of such condition, as the case may be, then this Section 2.5 shall no longer be
applicable and the Consolidated Government shall execute and the Bond Registrar shall
authenticate and deliver bonds representing the Series 2017 Bonds to the owners of the Series
2017 Bonds. Series 2017 Bonds issued pursuant to this paragraph (c) shall be registered in such
names and Authorized Denominations as the Securities Depository, pursuant to instructions from
the Participant or otherwise, shall instruct the Bond Registrar. Upon exchange, the Bond
Registrar shall deliver such certificates representing the Series 2017 Bonds to the persons in
whose names such Series 2017 Bonds are so registered on the business day immediately
preceding the date of such exchange.
[End of Article II]
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ARTICLE III
REDEMPTION OF SERIES 2017 BONDS
Section 3.1. Optional and Mandatory Redemption of Series 2017 Bonds. The
Series 2017 Bonds will be subject to optional and mandatory redemption prior to maturity as
specified in a Supplemental Resolution to be adopted by the Governing Body.
[End of Article III]
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ARTICLE IV
SALE OF SERIES 2017 BONDS AND
APPLICATION OF PROCEEDS; REFUNDING PROGRAM
Section 4.1. Sale of Series 2017 Bonds. The Series 2017 Bonds shall be sold as a unit,
and a certified copy of this Series 2017 Resolution shall be filed with the Bond Registrar.
Section 4.2. Application of Proceeds of Series 2017 Bonds; Transfer of Funds Held
Under Prior Lien Resolution. Upon the written request of the Consolidated Government, the
Bond Registrar shall authenticate and deliver the Series 2017 Bonds to the purchaser or
purchasers and shall receive a receipt for the Series 2017 Bonds. The estimated application of
the proceeds of the sale of the Series 2017 Bonds shall be set forth in a Supplemental Resolution
to be adopted by the Governing Body. Such application shall provide, among other things, that
the Consolidated Government shall deposit (a) a sufficient sum, together with sinking fund
accruals, if any, allocable to the Refunded Bonds held in the debt service account of Sinking
Fund No. 1 and other lawfully available funds, into the 2007 Defeasance Account, to pay, upon
redemption prior to maturity, all outstanding Refunded Bonds as provided in Section 4.5, and
(b) a sufficient sum, together with other lawfully available funds, into the 2017 Expense Account
to pay all costs and expenses in connection with the Series 2017 Bonds and the refunding of the
Refunded Bonds as provided in Section 4.6.
In addition, simultaneously with the issuance and delivery of the Series 2017 Bonds, all
moneys remaining on deposit in the debt service reserve account of Sinking Fund No. 1 and in
the Hedge Payments Fund and any other fund or account held under the Prior Lien Resolution
(excluding the Revenue Fund and the Utility General Fund) shall be withdrawn therefrom and
deposited into the Debt Service Reserve Account held within the Sinking Fund to fund the Debt
Service Reserve Requirement under the Bond Resolution relating to the Series 2017 Bonds in
such amount as specified in a Supplemental Resolution to be adopted by the Governing Body,
and the balance of any such amount withdrawn from such funds and accounts shall be deposited
into the Utility General Fund.
Section 4.3. Redemption of Refunded Bonds. The Refunded Bonds be and the same
are hereby called for redemption on October 19, 2017 or such other date as may be specified by
the Administrator of the Consolidated Government in a written notice to the 2007 Paying Agent
the “Redemption Date”), but only if funds for their redemption are on deposit at the place of
redemption on the Redemption Date, at a redemption price of 101.0% of the principal amount
outstanding thereof plus accrued interest to the date of redemption. The owners of the Refunded
Bonds should present the same for payment on the Redemption Date; provided, however, the
Refunded Bonds shall be deemed not to have been called for redemption on the Redemption
Date if funds for the redemption of all of the Refunded Bonds called for redemption are not on
deposit at the place of payment on Redemption Date.
Section 4.4. Direction to Paying Agent for the Refunded Bonds. The Consolidated
Government hereby authorizes and directs the 2007 Paying Agent to forthwith take all steps that
may be necessary under the applicable redemption provisions of the Prior Lien Resolutio, including,
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without limitation, to mail the notice of redemption of the Refunded Bonds not less than 30 days
nor more than 60 days prior to the Redemption Date to the registered owners of the Refunded
Bonds to be redeemed at the addresses that appear on the bond registration book kept by the
bond registrar for the Refunded Bonds, which notice shall be in substantially the form attached
hereto as Exhibit A.
Section 4.5. Creation of 2007 Defeasance Account. Simultaneously with the
issuance and delivery of the Series 2017 Bonds herein authorized to be issued, a sufficient sum
derived from the sale of the Series 2017 Bonds, together with sinking fund accruals allocable to
the Refunded Bonds and other lawfully available funds, shall be deposited in trust with the 2007
Paying Agent in a special segregated account hereby created and designated the “2007
Defeasance Account,” to pay the principal and premium of and interest on the Refunded Bonds
on the Redemption Date. The moneys so deposited with the 2007 Paying Agent and all income
derived from such moneys shall be subject to a lien and charge in favor of the owners of, and are
hereby pledged to the payment of, the Refunded Bonds, shall not be commingled with other
moneys on deposit with the 2007 Paying Agent, and shall be held in trust for the security of the
owners of the Refunded Bonds until used and applied as hereinafter provided.
The amount of moneys to be so deposited in trust in the 2007 Defeasance Account shall
be set forth in a Supplemental Resolution to be adopted by the Governing Body and shall be
calculated as being sufficient and shall be used to redeem all of the Refunded Bonds by making
payment on the Redemption Date.
Any moneys remaining in the 2007 Defeasance Account following the redemption of the
Refunded Bonds on the Redemption Date shall be deposited to the Debt Service Account and
applied to pay interest on the Series 2017 Bonds.
Section 4.6. 2017 Expense Account. There is hereby created a separate account
designated as the “2017 Expense Account,” to be held by U.S. Bank National Association,
Atlanta, Georgia. All payments from the 2017 Expense Account shall be applied at the written
direction of the Consolidated Government to the payment of costs and expenses incurred by the
Consolidated Government in connection with the issuance and delivery of the Series 2017 Bonds
and the refunding of the Refunded Bonds. Moneys remaining in the 2017 Expense Account after
the earlier of (i) the payment of all costs and expenses in connection with the Series 2017 Bonds
and the refunding of the Refunded Bonds or (ii) six month after the date of issuance and delivery
of the Series 2017 Bonds shall be transferred upon direction of the Consolidated Government to
the Debt Service Account and applied to pay interest on the Series 2017 Bonds.
Section 4.7. Termination of Rights; Effect Thereof. The Consolidated Government
acknowledges and intends that, by virtue of the deposits into the 2007 Defeasance Account, the
Refunded Bonds shall be deemed to have been paid and that, consequently, the rights granted to
the owners of the Refunded Bonds under the Prior Lien Resolution (except for purposes of
payment, registration, exchange, and transfer), shall cease, determine, and become void and no
Prior Lien Bonds shall remain outstanding pursuant to the Prior Lien Resolution. Further, as a
result thereof, (i) the Prior Lien Resolution shall be null and void and of no further force and
effect; (ii) no further payments shall be required from the Revenue Fund pursuant to paragraphs
(b) or (c) of Section 5.3 of the Master Resolution; (iii) Sinking Fund No. 1 and the Hedge
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Payments Fund shall be closed (after the transfers from such funds specified in Section 4.2 have
been made); (iv) all payments that are required to be made from the Revenue Fund on and after
the date that no Prior Lien Bonds remain outstanding pursuant to the Prior Lien Resolution
(including, without limitation, pursuant to paragraphs (e), (g), (h), (k), (l) of Section 5.3 of the
Master Resolution) shall commence, and all other provisions and requirements of the Master
Resolution that are to take effect on and after the date that no Prior Lien Bonds remain
outstanding pursuant to the Prior Lien Resolution shall take effect, including, without limitation,
the requirement pursuant to paragraphs (m) of Section 5.3 of the Master Resolution that the
Consolidated Government maintain a working capital reserve in the Revenue Fund; and (v) for
the avoidance of doubt all references to, and the requirements of, the Prior Lien Resolution in the
Bond Resolution shall be deemed deleted and of no further force and effect.
[End of Article IV]
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ARTICLE V
GENERAL PROVISIONS
Section 5.1. Continuing Disclosure for Series 2017 Bonds. The Consolidated
Government hereby covenants and agrees that it shall comply with and carry out all of the
provisions of the Continuing Disclosure Certificate executed by the Consolidated Government
and to be dated as of the date of the issuance and delivery of the Series 2017 Bonds, as originally
executed and as it may be amended from time to time in accordance with its terms (the “Series
2017 Disclosure Certificate”). Notwithstanding any other provision of the Bond Resolution,
failure of the Consolidated Government to comply with the Series 2017 Disclosure Certificate
shall not be considered a default or an Event of Default under the Bond Resolution. It is
expressly provided, however, that any beneficial owner of the Series 2017 Bonds may take such
action, to the extent and in such manner as may be allowed by applicable law, as may be
necessary and appropriate, including seeking mandamus or specific performance by court order,
to cause the Consolidated Government to comply with its obligations under this Section 5.1.
[End of Article V]
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ARTICLE VI
MISCELLANEOUS PROVISIONS
Section 6.1. Continuance and Effect of Bond Resolution. The Consolidated
Government hereby confirms the existence and applicability of the Bond Resolution and ratifies,
restates, and reaffirms its representations, warranties, covenants, and agreements and all of the
applicable terms, conditions, and provisions as set forth in the Bond Resolution and as
supplemented and amended by this Series 2017 Resolution. Except where otherwise expressly
indicated in this Series 2017 Resolution, the provisions of the Bond Resolution are to be read as
part of this Series 2017 Resolution as though copied verbatim herein, and provisions of this
Series 2017 Resolution shall be read as additions to, and not as substitutes for or modifications of
(except as otherwise specifically provided herein), the provisions of the Bond Resolution.
Except as expressly amended, modified, or supplemented by this Series 2017 Resolution, all of
the terms, conditions, and provisions of the Bond Resolution shall remain in full force and effect.
In executing and delivering this Series 2017 Resolution, the Consolidated Government shall be
entitled to all powers, privileges, and immunities afforded to the Consolidated Government and
shall be subject to all the duties, responsibilities, and obligations of the Consolidated
Government under the Bond Resolution. Except as expressly amended, modified, or
supplemented by this Series 2017 Resolution, all of the terms, conditions, and provisions of the
Bond Resolution are hereby declared applicable to and broadened and extended so as to cover
the Series 2017 Bonds and shall for all purposes apply to the Series 2017 Bonds as if the Series
2017 Bonds had been originally issued under the Consolidated Government of the Bond
Resolution simultaneously with the Prior Bonds.
Section 6.2. Designation of Bond Registrar and Paying Agent for the Series 2017
Bonds. The Consolidated Government hereby designates U.S. Bank National Association,
Atlanta, Georgia, as Bond Registrar and Paying Agent for the Series 2017 Bonds.
Section 6.3. Validation of Series 2017 Bonds. The Consolidated Government shall
deliver a certified copy of this Series 2017 Resolution with an appropriate notice to the District
Attorney for the Augusta Judicial Circuit accompanied by the request that the District Attorney
proceed with the validation of the Series 2017 Bonds.
Section 6.4. Preliminary Official Statement; Official Statement; and Deemed Final
Certificate. The Series 2017 Bonds are hereby authorized to be sold pursuant to competitive
sale and there is hereby authorized a Notice of Sale and a Preliminary Official Statement to be
prepared and distributed to all securities dealers deemed to have an interest in purchasing all, but
not a part, of the Series 2017 Bonds. Once the bids are received for the sale of the Series 2017
Bonds pursuant to the Notice of Sale, the Administrator of the Consolidated Government is
authorized to identify the bid with the lowest total interest cost and the Governing Body will
adopt a Supplemental Resolution accepting the winning bid for the Series 2017 Bonds and
setting forth, among other things, the final interest rates on, maturities, redemption provisions,
principal amount of the Series 2017 Bonds, which interest rates and principal amounts shall be
within the parameters set forth in this Series 2017 Bond Resolution.
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The Consolidated Government hereby authorizes the Mayor to deem the Preliminary
Official Statement final, except for “Permitted Omissions,” as of its date for purposes of Rule
15c2-12 promulgated under the Securities Exchange of 1934, as amended (the “Rule”). As used
herein, “Permitted Omissions” shall mean the offering price(s), interest rate(s), selling
compensation, aggregate principal amount, principal amount per maturity, delivery dates,
ratings, the identity of the underwriter or bond insurer and other terms of the Series 2017 Bonds
and any underlying obligations depending on such matters, all with respect to the Series 2017
Bonds and any underlying obligations. The execution and delivery of the “deemed final
certificate” required by the Rule are hereby authorized and approved. The execution of the
“deemed final certificate” by the Mayor as hereby authorized shall be conclusive evidence of the
approval of any changes to the Preliminary Official Statement. In addition, the Supplemental
Resolution will provide for the preparation and distribution of a final Official Statement.
Section 6.5. Authorization of Series 2017 Registrar and Paying Agent Agreement.
The form, terms, and conditions and the execution, delivery, and performance of the Series 2017
Registrar and Paying Agent Agreement, which has been filed with the Consolidated
Government, are hereby approved and authorized. The Series 2017 Registrar and Paying Agent
Agreement shall be in substantially the form submitted to the Governing Body with such
changes, corrections, deletions, insertions, variations, additions, or omissions as may be
approved by the Mayor, whose approval thereof shall be conclusively evidenced by the
execution of such contract. The Mayor is hereby authorized and directed to execute on behalf of
the Consolidated Government the Series 2017 Registrar and Paying Agent Agreement, and the
Clerk of Commission is hereby authorized and directed to affix thereto and attest the seal of the
Consolidated Government, upon proper execution and delivery of the other party thereto,
provided, that in no event shall any such attestation or affixation of the seal of the Consolidated
Government be required as a prerequisite to the effectiveness thereof, and the Mayor and Clerk
of Commission are authorized and directed to deliver such contract on behalf of the Consolidated
Government.
Section 6.6. Effective Date. This Series 2017 Resolution shall take effect immediately
upon its adoption.
Section 6.7. Repeal of Conflicting Resolutions. Any and all resolutions, or parts of
resolutions, if any, in conflict with this Series 2017 Resolution are hereby repealed.
Section 6.8. General Authorization. From and after the date of adoption of this
Series 2017 Resolution, the officials, employees, and agents of the Consolidated Government are
hereby authorized to do all such acts and things and to execute and deliver any and all other
documents, agreements, certificates (including, without limitation, the Series 2017 Disclosure
Certificate), and instruments as may be necessary or desirable in connection with the execution,
delivery, and sale of the Series 2017 Bonds, the investment of the proceeds of the Series 2017
Bonds, and the transactions contemplated on the part of the Consolidated Government by the
Series 2017 Resolution. The Mayor and Clerk of Commission are hereby authorized and
directed to prepare and furnish to the purchasers of the Series 2017 Bonds, when the Series 2017
Bonds are issued, certified copies of all proceedings and records of the Consolidated
Government relating to the Series 2017 Bonds or to this Series 2017 Resolution, and such other
affidavits and certificates as may be required to show the facts relating to the legality and
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marketability of the Series 2017 Bonds as such facts appear from the books and records in the
officers’ custody and control or as otherwise known to them. All such certified copies,
certificates, and affidavits, including any heretofore furnished, shall constitute representations of
the Consolidated Government as to the truth of all statements contained therein.
The Mayor Pro Tem may take any action, or execute and deliver any document,
agreement, or other writing, which the Mayor is authorized to execute and deliver pursuant to
this Series 2017 Resolution. An Assistant or Deputy Clerk of Commission may attest any
execution of any document, agreement, or writing by the Mayor or the Mayor Pro Tem, in the
same manner as the Clerk of Commission would be authorized to attest any such execution.
Section 6.9. Waiver of Bond Audit. The Consolidated Government hereby approves
the publication of the requisite legal notice waiving the performance audit and performance
review requirements of Section 36-82-100 of the Official Code of Georgia Annotated.
Section 6.10. Bond Resolution Constitutes a Contract. This Series 2017 Resolution
supplements and amends a contract with the Bondholders binding the Consolidated Government,
and therefore it is proper and appropriate for the Mayor to execute the same on behalf of the
Consolidated Government and for the Clerk of Commission to attest the same.
[Signatures on following page]
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37367848v3
PASSED, ADOPTED, SIGNED, APPROVED, and EFFECTIVE this 5th day of
September 2017.
AUGUSTA, GEORGIA
(SEAL) By: Mayor
Attest:
Clerk of Commission
37367848v3
EXHIBIT A
NOTICE OF CALL FOR REDEMPTION
AUGUSTA, GEORGIA
WATER AND SEWERAGE REVENUE REFUNDING BONDS,
SERIES 2007
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of that certain 2007
Parity Bond Resolution adopted by the Augusta-Richmond County Commission on September
26, 2007, authorizing the issuance by Augusta, Georgia of $177,010,000 in aggregate principal
amount of its revenue bonds known as “Augusta, Georgia Water and Sewerage Revenue Refunding
Bonds, Series 2007” (the “Bonds”), dated October 18, 2007, bearing interest at the rate per annum
set forth below opposite the principal maturity, all interest payable on April 1 and October 1 in each
year, and the principal maturing on October 1 in the years and the amounts set forth below:
Year Amount Rate CUSIP
2018 $ 5,925,000 5.00%
2019 10,595,000 5.00
2020 11,125,000 5.00
2021 11,680,000 5.00
2022 12,260,000 5.00
2023 7,500,000 5.00
2024 7,875,000 5.00
2025 8,270,000 5.00
2026 8,685,000 5.00
2027 9,115,000 5.00
2028 9,575,000 5.00
2030 21,150,000 5.00
have been called for redemption on __________, 2017 (the “Redemption Date”), but only if
funds for their redemption are on deposit at the place of redemption on the Redemption Date, at a
redemption price of 101.0% of the principal amount outstanding thereof plus accrued interest to
the date of redemption.
Funds for the redemption and payment of the Bonds and the interest then due thereon to the
Redemption Date will be available at U.S. Bank National Association, on the Redemption Date,
but only if funds for the redemption of all Bonds are on deposit at the place of redemption on the
Redemption Date, and all Bonds should be presented to said bank for redemption and payment on
said date.
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All Bonds shall cease to bear interest on and after the Redemption Date, provided funds
for the redemption of all Bonds called for redemption are on deposit at the place of payment on
the Redemption Date. All Bonds delivered for redemption shall be accompanied by proper
instruments in blank. If funds for the redemption of all Bonds called for redemption are not on
deposit at the place of payment on the Redemption Date, the Bonds shall be deemed not to have
been called for redemption on the Redemption Date and shall remain outstanding and shall
continue to bear interest.
U.S. BANK NATIONAL ASSOCIATION,
as Paying Agent and Bond Registrar
By:
Authorized Officer
37367848v3
STATE OF GEORGIA
RICHMOND COUNTY
CLERK’S CERTIFICATE
I, LENA J. BONNER, Clerk of Commission of Augusta, Georgia, DO HEREBY
CERTIFY that the foregoing pages constitute a true and correct copy of the Series 2017 Bond
Resolution adopted by the Augusta-Richmond County Commission (the “Commission”) at an
open public meeting duly called and lawfully assembled at 2:00 p.m., on the 5th day of
September 2017, in connection with the issuance and sale of not to exceed $125,000,000 in
original aggregate principal amount of revenue bonds designated “Augusta, Georgia Water and
Sewerage Revenue Refunding Bonds, Series 2017,” the original of such Series 2017 Bond
Resolution being duly recorded in the Minute Book of the Commission, which Minute Book is in
my custody and control.
I do hereby further certify that the Mayor, Hardie Davis, Jr., and the following members
of the Commission were present at such meeting:
William Fennoy
Dennis Williams
Mary Davis
Sammie Sias
Andrew Jefferson
Ben Hasan
Sean Frantom
Wayne Guilfoyle
Marion Williams
Grady Smith
and that the following members were absent:
and that such resolution was duly adopted by a vote of:
Aye ___ Nay ___
WITNESS my hand and the official seal of Augusta, Georgia, this the 5th day of
September 2017.
(SEAL) Clerk of Commission
Commission Meeting Agenda
9/5/2017 2:00 PM
September Budget Work Session
Department:
Department:
Caption:Motion to approve scheduling a budget workshop in September
to discuss the 2018 budget needs. (Approved by Finance
Committee August 29, 2017)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:Scheduled work session on Thursday September 21, 2017 at 2:00
P.M.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
9/5/2017 2:00 PM
2017-2018 Agreement Between Augusta and Savannah River Ecology Laboratory
Department:Utilities
Department:Utilities
Caption:Motion to approve and authorize execution of an agreement
between Augusta and the University of Georgia Research
Foundation, Inc. Savannah River Ecology Laboratory (SREL) for
the continuation of research and data collection related to bird
activity around the constructed wetland treatment system.
(Approved by Engineering Services Committee August 29,
2017)
Background:In the late 1990's Augusta negotiated an agreement with the
Federal Aviation Administration (FAA) to allow the Utilities
Department to continue to develop the constructed wetland
treatment system which follows the James B. Messerly Water
Pollution Control Plant. One of the conditions of that agreement
is that Augusta will monitor the activity of birds in the vicinity of
the constructed wetland and the Augusta Regional Airport in order
to insure there is no adverse impact on airport operations due to
the wetland construction. Augusta has enlisted the services of the
Savannah River Ecology Laboratory to conduct this monitoring as
a research program funded by the Utilities Department. The
proposed program for this includes activities which are designed
to study the effects of methods used to reduce the attractiveness of
the wetland system to certain types of birds during the migratory
season. The total cost of the proposed research program for this
year is $87,682.00.
Analysis:The research program to date has yielded important data to
support the development of the constructed wetland system at the
current location. Continued monitoring of the bird activity and
development of additional data will provide valuable information
about the effectiveness of wildlife management activities as well
as document the continued beneficial use of the wetlands as a
wildlife habitat.
Financial Impact:The total cost of the proposed research program for 2017-2018 is
Cover Memo
$87,682.00. Three additional years would not exceed $110,000.00
per year.
Alternatives:1) Approve the program for just one year, 2) discontinue the
research program, or 3) negotiate a scaled-back program at a
lower cost.
Recommendation:We recommend that the proposed research program be approved
and executed by the Mayor on behalf of Augusta. We further
recommend that this program be extended for an additional 3
years at a maximum annual cost of $110,000.00. The cost and
scope of the program would be negotiated annually by the Utilities
Department based on the results of the previous year's research. If
the negotiated cost exceeds $110,000.00 in any year the agreement
would be brought back to the Commission.
Funds are Available
in the Following
Accounts:
506043310-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
AGREEMENT BETWEEN
THE UNIVERSITY OF GEORGIA RESEARCH FOUNDATION, INC.
SAVANNAH RIVER ECOLOGY LABORATORY
AND
AUGUSTA - RICHMOND COUNTY, GEORGIA
Effective, October 1, 2017, the University of Georgia Research Foundation, Inc.,
Savannah River Ecology Laboratory, hereinafter called the “University”, accepts from Augusta -
Richmond County, a political subdivision of the state of Georgia through its Board of
Commissioners, hereinafter called the “Sponsor”, a research grant, the conditions of which are as
follows:
I. Objectives: There are six objectives of this research grant. First, the University will
replace the previously-used aerial surveys with ground-based surveys (via UGA vehicle)
describing the abundance and distribution patterns of waterfowl (ducks, geese, and swans),
wading birds (herons, egrets, ibises, wood storks), other waterbirds (American coots, grebes,
gallinules, cormorants, anhingas, gull species), raptors, and avian species of special interest (bald
eagles, ospreys) using man-made wetlands in the vicinity of Augusta Regional Airport at Bush
Field, hereinafter called the “Airport”. Specifically, this includes only the nearby Messerly
Wastewater Treatment Plant’s artificial wetlands comprised of twelve individual wetland cells.
Surveys of the Merry Land and Investment Company’s Brickyard Ponds will no longer be
included. Second, the University will continue to conduct ground-based bird movement surveys
at both the Airport and the adjacent artificial wetlands. These ground-based surveys are designed
to provide time-and location-specific information regarding the daily patterns of movement,
altitude, and behavior of flocking bird species such as blackbirds and larger-bodied bird species
including waterfowl, wading birds, and birds of prey. Third, the University will continue to
serve as a resource to Airport personnel by providing assistance for the purpose of identifying
birds involved in collisions with aircraft at the Airport and otherwise consulting with Airport
personnel on bird issues. Fourth, the University will continue to examine historical and updated
bird strike data from the Airport to identify patterns that may be associated with the construction
and operation of the artificial wetlands. Fifth, the University will conduct a once-per-week
evening qualitative assessment of blackbird use of the wetlands during October – March to guide
bird harassment efforts conducted by the Sponsor’s bird-harassment team. At the time of these
assessments, University personnel will also provide assistance to the bird-harassment team
members to refine their use of bird-harassment tools. Sixth and finally, the University will
summarize the above data in a manner so as to provide Airport and Augusta Utilities Department
officials useful information for identifying potential bird hazards in the vicinity of the Airport,
guiding bird control efforts, and gauging the effectiveness of bird control measures over time.
II. Programs: The principal contractor/investigator, Robert A. Kennamer, Savannah River
Ecology Laboratory, will direct the programs. The contractor/investigator will be assisted by
certain technical consultants. Commitments as to the extent of the obligations of this investigator
2
will be the responsibility of the investigator, within the scope of the work plans approved by the
Sponsor. Work plans for accomplishing each of the objectives listed above are attached.
III. Funds: (a). For the work accomplished by the University during the grant period from
October 1, 2017 – September 30, 2018 (total cost - $87,682), the Sponsor will pay the University
$87,682 upon submission of periodic invoices and upon receipt of evidence approved by the
Sponsor that the work programs are progressing. Budgets for the research programs are attached.
(b). If this research grant is terminated prior to the end of the grant period, payments by
the Sponsor shall be provided based on the actual incurred and/or obligated expenditures as of
the date of termination.
(c). Expenditures shall be made at the discretion of the principal investigator in
conformity with the approved budgets and work plans and in relation to the fiscal policies of the
University.
IV. Liability: To the extent provided by Georgia law, each party agrees to be responsible
for any and all liability including claims, demands, losses, costs, damages, and expenses of every
kind and description, or damages to persons or property, arising out of or in connection with, or
occurring during the course of this contract, where such liability is founded upon or grows out of
the acts or omissions of any of the officers, employees, or agents of the party. The University
assumes no responsibility for its interpretation of the data collected under these studies, with
regard to aircraft accidents occurring as the result of bird strikes at the Airport.
V. Reports: The principal investigator will submit eight (8) copies of a final report to the
Sponsor on November 1, in the year of the investigation’s completion, covering all aspects of
these investigations, in accordance with the conditions defined in the work plan agreed to by the
University and the Sponsor. Interim presentations summarizing the results to date of the study, as
described above, may be provided to the Sponsor if requested.
VI. Records: The University agrees to abide by the Office of Management and Budget 2
CFR 200 in regard to accounting for staff workloads.
VII. Publications: (a). The University shall have freedom of publication of the research
conducted under this contract.
(b). All manuscripts written for publication will be a collaborative effort between the
principal investigator and a designee of the Sponsor. In the event that no Sponsor collaborator is
designated, the Sponsor will be provided two (2) courtesy copies of any manuscripts written by
the principal investigator prior to publication.
(c). In the event that the Sponsor elects to provide data collected by the University under
this research program to a third party for publication purposes, the principal investigator shall
have the following options in regard to such publications: (1) The principal investigator and/or
other University staff involved in the work may choose to be co-author(s) of the publication,
with editorial privileges and/or (2) The principal investigator shall be allowed the option of
having a disclaimer appear in the publication claiming no responsibility for the use and
interpretation of data collected by the University.
VIII. Duration: (a). The period of performance shall be from October 1, 2017 –
September 30, 2018.
3
(b). This research grant may be terminated at any time upon 30 days written notice by
either party.
(c). The contract covering these research programs shall be renewable on an annual basis
upon agreement of both the Sponsor and the University.
IX. Equal Opportunity Employment: During the performance of this contract, the
University/Contractor agrees not to discriminate in its employment practices or subcontracts with
regard to race, color, sex, age, religion, national origin or disability.
X. Inventions: Investigators/Contractors shall comply with the stipulations of P.L.96-517.
——————————————————————————————————
PRINCIPAL CONTRACTOR/INVESTIGATOR
BY: DATE:
Robert A. Kennamer,
Research Professional I (Savannah River Ecology Laboratory)
——————————————————————————————————
UNIVERSITY OF GEORGIA RESEARCH FOUNDATION, INC.
BY: DATE:
Dr. David C. Lee,
Vice President for Research and Associate Provost
——————————————————————————————————
AUGUSTA - RICHMOND COUNTY
BY: DATE:
Hardie Davis, Jr.
Mayor
Attest:______________________________
Clerk of Commission
4
General Scope of Work
for a Bird Study at Augusta Regional Airport at Bush Field
and Messerly Wastewater Treatment Plant Constructed Wetlands Project
While always endeavoring to effectively monitor bird populations that may or may not
pose a hazard to air traffic operations, Savannah River Ecology Laboratory (SREL) at this time
intends to discontinue aerial survey coverage of: (1) the artificial wetlands (i.e., Constructed
Wetlands Project) constructed to process effluents from the Messerly Wastewater Treatment
Plant, and (2) the Merry Land and Investment Company Brickyard Ponds. The decision to
discontinue aerial bird surveys at this time is based upon results from more than 600 previous
aerial surveys (1998–2017) of these areas and other programmatic ground-based surveys,
together indicating that distributions and movements of heavily-bodied birds such as geese, other
waterfowl, and wading birds using these wetlands in the vicinity of Bush Field Airport have not
posed a particular concern from the perspective of a potential aircraft-bird strike hazard. In the
place of these aerial surveys, SREL will broaden the program of ground-based counts (described
below) at the Constructed Wetlands Project by counting these heavy-bodies bird species from a
vehicle visiting each of the twelve Constructed Wetlands Project cells on a twice-monthly basis.
If warranted, due to a perceived increase in the threat of aircraft strikes with such large-bodied
birds, SREL may consider resuming a program of aerial surveys to include the Constructed
Wetlands Project and Merry Land Brickyard Ponds in future contracts.
While discontinuing aerial surveys as described above, SREL also will continue ground-
based bird movement surveys at both the airfield and the adjacent constructed wetlands. These
ground-based surveys are designed to provide time- and location-specific information regarding
the daily patterns of movement, altitude, and behavior of the larger-bodied bird species including
waterfowl, wading birds, and birds of prey, as well as flocking blackbirds. This specific
information will provide the type of detail that will allow airport management and flight
controllers to continue to predict times, locations, and conditions of increased bird-strike hazard
potential that would be of particular consequence to aircraft in the area. Furthermore, with the
habitat alterations now being implemented at the artificial wetlands during fall/winter (i.e.,
airboat crushing of vegetation) and with active bird dispersal activities (e.g., pyrotechnics, or
acoustics) now being used at the airfield and the artificial wetlands, these ground-based bird
movement surveys have the further importance of helping to evaluate the effectiveness of these
techniques and identifying any new problematic bird movement patterns that might be created by
such bird disturbances.
This contract period will also include a series of qualitative assessments of blackbird use
of the entire artificial wetlands and surrounding tree-line that will be used to guide the bird
harassment activities conducted there. Particular areas within the wetlands harboring relatively
large numbers of roosting blackbirds will be identified before, during, and after Augusta Utilities
Department vegetation crushing by airboats. The results from these once-per-week assessments
(conducted from October through March) will be communicated to the bird-harassment team so
that optimizing adjustments can be made quickly to the bird harassment activities. These same
evening visits to the wetlands will also be used to meet with the Sponsor’s bird-harassment team
members to train and refine their use of all the tools they have to work with, including the Avian
Dissuader laser and various pyrotechnic/launcher devices. These qualitative assessments will
5
further be used in the decision-making process to determine if and when vegetation crushing by
airboats will need to be carried out.
In addition to bird surveys described above, the SREL principal investigator and/or
technical consultants supported under this contract will act as an avian information resource by
providing professional consultation to the Sponsor’s bird-harassment team and Bush Field
Airport personnel with regard to bird issues, including help in identifying the remains and/or
photographs of any birds involved in aircraft strikes in the vicinity of Bush Field or in the
effective use/deployment of bird-harassment techniques (e.g., sound, lasers, pyrotechnics, etc.)
that may be used. Additionally, Senior Ecologist Emeritus and former co-investigator on this
project, Dr. I. Lehr Brisbin, Jr., will remain available for Sponsor consultations and meetings
with airport personnel as an unpaid contribution to the effort.
In order to keep the cost of this work as low as possible, SREL will continue to provide
an annual report to Augusta that is similar in detail to the previous year’s (2017) version that
includes a comprehensive, yet simplified approach of summarizing the results primarily in
tabular and graphical form (excluding detailed statistical analyses), with an accompanying
Executive Summary explaining the meaning and importance of the data that have been collected.
The SREL principal investigator and/or technical consultants will be available however to
verbally discuss the findings with Augusta Utilities Department and Bush Field officials,
including the Wildlife Control Specialist, as necessary. This approach will continue to be the
most cost-effective in terms of directing a greater proportion of the overall budget to personnel
who are involved directly with the collection and reporting of critical data.
Specific details for carrying-out the research programs of this study ([I] conducting
ground-based bird-movement surveys, [II] conducting qualitative assessments of roosting
blackbirds in the Constructed Wetlands Project with bird-harassment techniques refinement) are
provided in the two individual scope of work plans that follow. Separate budgets for each of the
two major study components are also provided.
6
RESEARCH PROGRAM I :
Scope of Work for Ground-Based Bird-Movement Surveys
at the Augusta Regional Airport at Bush Field and
the Constructed Wetlands Project
(12 months, beginning October 1, 2017)
Based on previous aerial surveys of bird abundance and distribution in wetlands near the
Augusta Regional Airport at Bush Field, relatively large numbers of large-bodied aquatic birds
are found in the area, particularly during the winter period when migratory waterfowl are most
abundant. In addition to the many waterfowl found in the area, numerous wading birds, divers
including cormorants and anhingas, blackbirds, gulls, and raptors including vultures are known
to frequent the area as well. Wetlands near Bush Field harboring the majority of these birds
include the Merry Land and Investment Company Brickyard Ponds and the Constructed
Wetlands Project of the Messerly Wastewater Treatment Plant. Based on previous ground-based
bird-movement surveys, extremely large numbers (in the millions) of migrant blackbirds may
move through airspace in the vicinity of Bush Field and the Constructed Wetlands Project in the
fall/winter period on a twice-daily basis. These blackbirds, in particular, have created an annual
period of increased hazardous conditions to aircraft operating in the area.
SREL personnel will continue to collect ground-based bird data to determine daily
behavior and movement patterns (i.e., timing, directions, altitudes) of birds moving through the
airspaces of Bush Field and the Constructed Wetlands Project. Emphasis will be placed on
documentation of movements of flocking bird species such as blackbirds and large-bodied bird
species such as waterfowl that are most likely to produce serious consequences when involved in
collisions with aircraft. In the absence of aerial surveys in this contract period, SREL intends to
broaden the program of ground-based counts at the Constructed Wetlands Project by counting
these heavy-bodies bird species from a vehicle by visiting each of the twelve Constructed
Wetlands Project cells on a twice-monthly basis.
Bird movements will be documented from routinely-monitored ground stations at Bush
Field and the Constructed Wetlands Project. Stations selected at Bush Field (3) and at the
Constructed Wetlands Project (1) in December 2001 will continue to be used to ensure adequate
coverage of the areas of interest. The daylight hours will be divided into four approximately
equal time blocks: (1) 15 minutes before sunrise until 9:00AM, (2) 9:01AM until 12:00PM, (3)
12:01PM until 3:00PM, and (4) 3:01PM until 15 minutes after sunset (Eastern Standard Times;
one hour added when Eastern Daylight Saving Time is in use). Emphasis will be placed on the
time blocks coinciding with sunrise and sunset, because most bird movements occur during these
times of the day. Observations will be made at two different stations within two different time
blocks daily, for two days each week, for four weeks each month of the study. This methodology
allows for all possible combinations of the four locations and the four time blocks to be chosen
monthly in a randomized design. Observations will be made over a 2.5 hr period and will consist
of four 30-minute observation bouts with a 10-minute lapse between each observation period.
Observations will be initiated at the beginning of a time block with the exception of the last time
block, which will be timed so that the final 30-minute observation bout ends approximately 15
7
minutes after sunset. During the observation bouts, observers will scan the 360o horizon with
binoculars, attempting to collect data on as many flying birds as possible with no upper limit on
distance from the observer. Short movements by birds (<100m) or movements by small
passerine birds in flocks of less than 20 birds will not be recorded. Emphasis will be placed on
movements of waterfowl (ducks and geese), wading birds (herons, egrets, ibises, wood storks),
other large and/or flocking waterbirds (coots, cormorants, anhingas, gull spp., blackbird spp.),
and raptors (hawks, kites, vultures, bald eagles, ospreys). During times of intense movements,
observers will give priority to larger birds and larger flocks. Observations will be conducted
regardless of weather conditions. In addition to meteorological data, the following data will also
be recorded for each observation: time, species, actual or estimated number of individuals,
approximate distance from the observer, approximate direction from observer, estimated altitude
above land or water, approximate direction of bird movement, and flight behavior (e.g., level
flight, soaring, landing, taking-off).
Data will be stored on a networked PC-workstation operating in a Microsoft-Windows
environment. Upon project completion, all data will be provided to the Sponsor in a mutually
agreeable database format (e.g., Microsoft Excel). For the purposes of electronic data storage and
summarization, bird movement data from Bush Field and the Constructed Wetlands Project will
be retained according to each of four observational stations. Data summaries will be performed
using the Statistical Analysis System and/or JMP Pro 10 (SAS Institute, Inc.). Summaries will be
made for each observation station and will be comprised of avian species movement patterns
including timing and direction of flight, flight altitudes, and temporal (annual and seasonal)
changes in bird movement patterns.
As a part of this Research Program, the SREL principal investigator and/or technical
consultants will act as an avian information resource by providing professional consultation to
Bush Field Airport personnel with regard to bird-strike issues, including help in identifying the
remains and/or photographs of any birds involved in aircraft strikes in the vicinity of Bush Field
or in the effective use/deployment of bird-harassment techniques (e.g., sound, lasers,
pyrotechnics, etc.) that may be used.
8
RESEARCH PROGRAM II :
Scope of Work for Conducting Qualitative Assessments
of Roosting Blackbirds in the Constructed Wetlands Project
with Bird-Harassment Techniques Refinement
(6 months, beginning October 1, 2017)
Based on previous ground-based surveys of bird abundance and movements in
and around the Constructed Wetlands Project of the Messerly Wastewater Treatment Plant
(WTP) near the Augusta Regional Airport at Bush Field, blackbirds numbering into the millions
have been shown to roost at night within and adjacent to the Constructed Wetlands where they
use the standing vegetation of the wetland cells as a roosting substrate. This behavior is
particularly notable in the fall/winter months (November–February) when migratory blackbirds
frequent the area. Fall crushing of standing vegetation in the entire Constructed Wetlands was
first used as a successful habitat alteration for dissuading use of the wetlands by roosting
blackbirds in November and December 2008, and the process was continued again in 2009
through 2016, each time successfully removing the blackbird roost. This vegetation crushing will
be carried out once again as early as mid-October in 2017 by contractors working for the
Augusta Utilities Department. Although not necessary in past years, multiple airboat crushing
events in the same fall/winter may be required to maintain the desired vegetation alteration and
thus keep roosting blackbird numbers in check as the season progresses, so insight as to
whether/when vegetation re-crushing is needed will be valuable. In addition to altering habitat as
a bird deterrent, the WTP operator prior to December 31, 2009, Operations Management
International (OMI), Inc., first assembled a bird-harassment team in late 2008 to begin actively
engaging the roosting blackbirds with the aid of propane cannons and other pyrotechnic/acoustic
devices. Since January 1, 2010, operations of the WTP have been assumed by Environmental
Services Group (ESG), Inc. and they have provided a bird-harassment team to continue the bird
abatement program. As in 2009 through 2016, and with a continued desire to develop the
activities of the bird-harassment team, SREL personnel will again make qualitative assessments
of numbers of roosting blackbirds in the fall/winter of 2017-18 at all wetland cells and the
surrounding tree-line that will be used to guide and coordinate the activities of the bird-
harassment team. These same qualitative assessments will further be used in the decision-making
process to determine whether/when vegetation re-crushing by airboats will need to be carried
out. Additionally, SREL personnel will work with the bird-harassment team as needed to
increase basic bird knowledge and provide further training and refinement in their use of bird-
harassment tools.
During this contract period, once-per-week visits to the Constructed Wetlands will be
made from October through March. Since blackbirds roosting in the wetland cells arrive in the
evening and depart at dawn, the assessments will concentrate on the evening arrival period.
Observations will be conducted from 30 minutes before sunset until 30 minutes after sunset
(Eastern Standard Times). Each evening while at the Constructed Wetlands, SREL personnel
will qualitatively examine blackbird use of all wetland cells and the surrounding tree-line while
traversing the site in a vehicle, noting areas of high-density bird-use and prioritizing areas for the
concentration of bird harassment activities. SREL personnel will communicate the findings of
9
these assessments within 24-hours to designated ESG and/or Augusta Utilities Department
personnel via e-mail (primary) or voice communication (secondary). SREL personnel will also
assemble the communications/assessments made over the course of the 6-month period into a
text record (pdf file) for inclusion with annual final report documents. SREL personnel will also
coordinate to meet with bird-harassment team members while at the Constructed Wetlands as
needed for the purpose of general consultation on matters related to wetlands and birds,
improving basic knowledge of bird identification/behavior, and providing training/refinement in
the use of such devices as the Avian Dissuader laser, propane cannons, and various
pyrotechnic/launcher devices.
Under this agreement, SREL personnel will only be responsible for conducting the
assessments of bird use of the artificial wetlands and offering refinement of bird-harassment
techniques associated with this scope of work. SREL will not assume responsibility for
conducting the vegetation crushing or any other type of vegetation alteration. Costs and logistics
for conducting the vegetation alteration and costs associated with bird-scaring devices and the
actual bird harassment will be the responsibility of the Sponsor.
10
RESEARCH PROGRAM I :
Budget for Ground-Based Bird-Movement
Surveys at the Augusta Regional Airport at Bush Field
and the Constructed Wetlands Project
(12 months, beginning October 1, 2017)
Personnel costs, including benefits
R.A. Kennamer (PI; Research Professional, 32% FTE)
Salary: $17,002 Benefits @ 13%: $2,210 $19,212.00
M. Oberkircher (Research Technician, 70% FTE)
Salary: $19,934 Benefits @ 66%: $13,156 $33,090.00
Vehicle expenses $ 2,500.00
RESEARCH PROGRAM II DIRECT COSTS $54,802.00
UGA/SREL INDIRECT COSTS (@ 34%) $18,633.00
RESEARCH PROGRAM II: TOTAL $73,435.00
11
RESEARCH PROGRAM II :
Budget for Conducting Qualitative Assessments
of Roosting Blackbirds in the Constructed Wetlands Project
with Bird-Harassment Techniques Refinement
(6 months, beginning October 1, 2017)
Personnel costs, including benefits
R.A. Kennamer (PI; Research Professional, 8.0% FTE)
Salary: $4,251 Benefits @ 13%: $553 $ 4,804.00
M. Oberkicher (Research Technician, 10% FTE)
Salary: $ 2,848 Benefits @ 66%: $ 1,880 $ 4,728.00
Vehicle expenses $ 1,000.00
Expendable supplies $ 100.00
RESEARCH PROGRAM III DIRECT COSTS $10,632.00
UGA/SREL INDIRECT COSTS (@ 34%) $ 3,615.00
RESEARCH PROGRAM II: TOTAL $14,247.00
RESEARCH PROGRAM I: TOTAL (from page 12) $73,435.00
GRAND TOTAL: $87,682.00
Prepared by: Robert A. Kennamer
The University of Georgia
Savannah River Ecology Laboratory (803) 725-0387
P.O. Drawer E, Aiken, SC 29802 rkennamer@srel.uga.edu
Commission Meeting Agenda
9/5/2017 2:00 PM
Amendment Regarding Residential Parking Permit Zones
Department:Engineering
Department:Engineering
Caption:Motion to approve proceeding with drafting edits to the Augusta,
Georgia code 3-5-95.11 to create a Residential Parking Permit
Program. (Approved by Engineering Services Committee
August 29, 2017)
Background:The residents of the neighborhoods in and around the Augusta
University downtown campus have brought forward concerns
regarding nuisance parking related to students. Many residents
claim that students that attend the nearby colleges are parking for
long hours in front of their homes to avoid paying parking pass
fees. This influx of vehicles is creating a hardship and safety
issues for residents who live in these neighborhoods.
Analysis:Throughout the county, many communities who have similar
problems have programs in place to deal with nuisance parking
created by nearby facilities. The potential ordinance modification
would involve revising the residential parking section of the code
to allow for an application and study process, a public hearing,
and a petition and designation process.
Financial Impact:NONE
Alternatives:Do not allow staff to draft an amendment to the residential parking
section of the Augusta Code.
Recommendation:Approve request
Funds are Available
in the Following
Accounts:
N/A
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/5/2017 2:00 PM
Approve the Award of Bid Item 17-174A – Deans Bridge Road MSW Landfill Phase 3, Stage 1, Cell 3
Earthwork Package for the Environmental Services Department to Gearig Brothers Civilworks.
Department:Environmental Servcies
Department:Environmental Servcies
Caption:Motion to approve the Award of Bid Item 17-147A – Deans
Bridge Road MSW Landfill Phase 3, Stage 1, Cell 3 Earthwork
Package for the Environmental Services Department to Gearig
Brothers Civilworks. (Approved by Engineering Services
Committee August 29, 2017)
Background:The Augusta Landfill is in the preparation stages for the
construction of the next landfill cell. In order to do so, the area
planned and approved for the next stage of construction needs to
be excavated and properly graded. As such, Augusta placed for
bid the landfill “Earthwork” package which involves the hiring of
a contractor to provide all labor, materials, tools, equipment, and
services to complete approximately 750,000 cubic yards of soil
excavation, 486,000 cubic yards of structural fill placement
264,500 cubic yards of stockpile fill placement. In addition, this
work requires the construction of storm water drainage systems,
concrete ditch, sediment ponds, and various erosion and
sedimentation control items.
Analysis:The project was placed for bid, and three vendors were considered
compliant and responsive. Gearig Brothers Civilworks was the
lowest responsible bidder, and met all of the Procurement
Department and Compliance Department requirements; including
the required 5% LSBOP documentation.
Financial Impact:The price as received in the bid submission is $4,308,561.90.
Funds are available in ESD account number 541 00 0000/13-
36110.
Alternatives:Do not award the work described in Bid Item 17-147A to Gearig
Brothers Civilworks. Cover Memo
Recommendation:Award the work described in Bid Item 17-147A to Gearig
Brothers Civilworks.
Funds are Available
in the Following
Accounts:
The price as received in the bid submission is $4,308,561.90.
Funds are available in ESD Fund Balance - account number 541
00 0000/13-36110.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Re-Bid
Sealed re-bids will be received at this office until Tuesday, July 25, 2017 @ 3:00 p.m. for furnishing:
Re-Bid Item #17-147A Deans Bridge Road MSW Landfill Phase 3, Stage 1, Cell 3 Earthwork Package for Augusta, GA -
Environmental Services Department
Re-Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and
suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $125.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the
Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405)
beginning Thursday, June 15, 2017. Bidders are cautioned that submitting a package without Procurement of a complete set
are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is
material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other
source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, July 7, 2017 @ 10:00 a.m. in the Procurement Department, 535
Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by July 11, 2017 @ 5:00 P.M. No re-bid will be accepted by fax, all must be received
by mail or hand delivered.
No re-bid may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract
with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100%
performance bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of RE-BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete
or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 15, 22, 29, July 6, 2017
Metro Courier June 21, 2017
Revised: 2/2/2016
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form
Bid
Bond
Addendum
1 Base Bid Total
Gearig Brothers
Civilworks, LLC
322 Grimade Boulevard
Grovetown, GA 30813
YES 226337 YES YES YES $4,308,561.90
Cooper, Barnette, & Page
1928 Executive Park Drive
Stathom, GA 30666
YES 153674 YES YES YES $4,966,177.06
Peed Bros., Inc.
PO Box 2398
Butler, GA 31006
YES 349653 YES YES YES $5,446,040.90
Total Number Specifications Mailed Out: 18
Total Number Specifications Download (Demandstar): 4
Total Electronic Notifications (Demandstar): 36
Mandatory Pre-Bid Attendees: 12
Total packages submitted: 3
Total Noncompliant: 0
The following vendors did not respond:
Shamrock Environmental Corp. / 6106 Corporate Park Drive / Browns Summit, NC 27214
Comanco / 4301 Sterling Commerce Drive / Plant City, FL 33566
Bid Item #17-147A
Deans Bridge Road MSW Landfill Phase 3, Stage 1, Cell 3 Earthwork Package
for Augusta, Georgia-Environmental Service Department
Bid Date: Tuesday, July 25, 2017 @ 3:00 p.m.
Page 1 of 1
ENVIRONMENTAL SERVICES DEPARTMENT
Lori Videtto
Interim Director
MEMORANDUM
TO:
FROM:
DATE:
Geri Sams
Director - Procurement
Lori Vidett" \ ()1,
Interim DirectH
August 4,2017
SUBJECT: Bid Item l7-l4T[Deans Bridge Road MSW Landfill Phase 3, Stage 1, Cell3
Earthwork Package - Award Recommendation
In response to Bid ltem#17-147A Deans Bridge Road MSW Landfill Phase 3, Stage l, Cell 3 Earthwork
Package, (3) compliant bids were received. Each submission was evaluated by Procurement, Compliance,
and the Environmental Services Department per the criteria in the bid and submittal requirements. Based
on the evaluation process, it is our recommendation to award the bid to Gearig Civil Works, the lowest
responsive and responsible bidder.
Thank you in advance for your time and attention. Please feel free to contact me at 706-592-3206, should
you have any questions or require any additional information.
LY/tgh
Attachment
Cc: Nancy Williams
Phyllis Johnson
File
Environmental Services Department
4330 Deans Bridge Road, Blythe, GA 30805
(706) s92-3200 - Fax (706) s92-325s
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Landserver
2831 Carwell Road
Richmond, VA 23234
Attn: Larry Bowman
Lewis Contracting Services
Attn: David White
457 Flat Shoals Ave. SE, Suite 2
Atlanta, GA 30316
Environmental Specialties
7943 Pecue Lane Suite A
Baton Rouge, LA 70809
Attn: Debra Clark
Gearig Brothers Civilworks
322 Grimaude Blvd
Grovetown, GA 30813
Garnto Southern Construction
4811 Clark Drive
Evans, GA 30809
Peed Brothers
42 Industrial Road
Butler, GA 31006
Cooper Barnette Page
Environmental
1928 Executive Park Dr., Suite A
Statham, GA 30666
Phillips & Jordan
2500 Fairfax Rd., Suite 101D
Greensboro, NC 27407
RETURNED MAIL
Camanco
4301 Sterling Commerce Dr
Plant City, FL 33569
T & K Construction
235 County Road 1242
Vinemont, AL 35179
Southeast Environmental
5567 Val Del Road
Hahira, GA 31632
L-J
220 Stoneridge Dr., Suite 405
Columbia, SC 29210
Reeves Construction
Attn: Greg Hamilton
1 APAC Industrial Way
Augusta, GA 30907
Terra Excavating, LLC
Attn: Tonya Yost-Hudges
1760 Gordon Highway
Augusta, Ga 30904
Beam’s Contracting
Attn: Buddy Rowland
15030 Atomic Road
Beech Island, SC 29842
Strack, Inc.
125 Laser Industrial Court
Fairburn, GA 30213
Richardson Construction Co
Attn: Bobby Richardson
6806 Monticello Rd.
Columbia, SC 29203
C. A. Murren & Sons
Attn: Vlad Volfson
2275 Loganville Hwy.
Grayson, GA 30017
Bid Item #17-147A
Deans Bridge Road MSW Landfill
Phase 3, Stage 1, Cell 3 Earthwork
For Environmental Services
Mailed Out 07/15/17
Bid Item #17-147A
Deans Bridge Road MSW Landfill
Phase 3, Stage 1, Cell 3 Earthwork
For Environmental Services
Bid Due: Tue. 07/25/17@ 3:00 P.M.
Lori Videtto
Environmental Services
Kellie Irving
Compliance Department
Commission Meeting Agenda
9/5/2017 2:00 PM
Change Order for Engineering Services for Utilities Department on Fort Gordon
Department:Utilities
Department:Utilities
Caption:Motion to approve Change Order No. 1 for WR Toole Engineers,
Inc. to provide Engineering Services for Utilities Department on
Fort Gordon. (Approved by Engineering Services Committee
August 29, 2017)
Background:Fort Gordon is undergoing massive growth. Construction and
renovation projects are planned throughout the post for the Army
Cyber Command, NSA, AIT Complex, DDEAMC and various
other associated military units. In addition, the Fort Gordon
community facilities, such as Post Exchange, MWR, and housing
units, have projects underway or planned in support of the growth.
Augusta Utilities Department (AUD) is the contracted water,
sanitary sewer, and irrigation utility provider for Fort Gordon.
AUD not only operates and maintains these systems, but must also
plan and construct system expansions to meet Fort Gordon’s
growth. Additional engineering support is needed to meet these
increasing utility requirements, which Fort Gordon sometimes
makes on short notice.
Analysis:W.R. Toole Engineers, Inc. is currently providing on-call
engineering services for AUD on Fort Gordon to meet these
needs. This has enabled AUD to respond better and more quickly
to Fort Gordon. AUD has assigned seven tasks to WR Toole,
which commits $280,145 .00 of the $300,000.00 contract amount.
In order to continue WR Toole’s on-call services, AUD requests
approval of Change Order No. 1 to add $200,000.00 to their
contract.
Financial Impact:$200,00.00 funding is available from the following accounts:
507043490-5212115 / 88888888-5212115.
Alternatives:No alternatives are recommended.Cover Memo
Recommendation:Recommend approval of Change Order No. 1 to add $200,000 to
the contract with WR Toole Engineers to provide engineering
services for AUD on Fort Gordon.
Funds are Available
in the Following
Accounts:
Funds are available in the following accounts: 507043490-
5212115 / 88888888-5212115.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
CONTRACT CHANGE ORDER
CO NUMBER 01
BID ITEM 13-124
DATE 7/10/16
PROJECT TITLE Engineering Services for Utilities Department on Fort Gordon
ORIGINAL CONTRACT DATE 11/9/16 PROJECT NUMBER FG_2016-49
OWNER AUGUSTA, GEORGIA PO NUMBER P313469
The following change is hereby made to the contract for the above project:
Description of Change (for a more detailed description see attached proposal):
Add funds in the amount of $200,000.00 to the contract, in order to continue WR Toole Engineers on-call
engineering services for AUD on Fort Gordon
PAYEE W.R. Toole Engineers, Inc.
TOTAL AMOUNT OF THIS CHANGE ORDER $ 200,000.00
The contract time will NOT be INCREASED as determined by assigned work tasks.
ORIGINAL CONTRACT AMOUNT $ 300,000.00
PREVIOUS CHANGE ORDER (INCREASE) $ 0.00
THIS CHANGE ORDER (INCREASE) $ 200,000.00
TOTAL REVISED CONTRACT AMOUNT WITH CHANGE ORDER $ 500,000.00
FUNDING NUMBER/ACCOUNT NUMBER 507043490 5212115
88888888 5212115
PROPOSED BY:
DATE:
CONSULTANT
REQUESTED BY: DATE:
PROJECT MANAGER
SUBMITTED BY: DATE:
DEPARTMENT HEAD
FINANCE ENDORSEMENT: DATE:
COMPTROLLER
RECOMMENDED BY:
DATE:
ADMINISTRATOR
APPROVED BY: DATE:
MAYOR
Commission Meeting Agenda
9/5/2017 2:00 PM
Fort Gordon New Water and Sewage Connections
Department:Utilities
Department:Utilities
Caption:Motion to approve award of Bid #17-215 to Blair Construction,
Inc. for services associated with construction of the Fort Gordon
New Water and Sewage Connections under the Task Order
Program for Infrastructure RFQ #16-178 in the amount of
$799,843.00. (Approved by Engineering Services Committee
August 29, 2017)
Background:This project will provide water and sewage connections on Fort
Gordon. The project will consist of multiple connections of
various sizes, and installation of up to 6900 LF of sewer main and
4900 LF of water main. Some connections to the existing
infrastructure will be upgraded and some connections will be for
new infrastructure throughout the post.
Analysis:Blair Construction, Inc. submitted an acceptable bid package and
was the lowest responsive bidder. The Utilities Department
reviewed the bid and find it to be fair and reasonable. We
recommend awarding this contract to Blair Construction, Inc.to
construct the Fort Gordon New Water and Sewage Connections
under the Task Order Program for Infrastructure RFQ #16-178.
Financial Impact:Funding is available in the amount of $799,843.00 under account
number 507043490-5425410 / 88886666-5425410.
Alternatives:No alternatives due to the contract being awarded under the Task
Order Program for Infrastructure RFQ #16-178.
Recommendation:We recommend award of the Task Order contract to Blair
Construction, Inc. in the amount of $799,843.00 for the
construction of the Fort Gordon New Water and Sewage
Connections Project under the Task Order Program for
Infrastructure RFQ #16-178.Cover Memo
Funds are Available
in the Following
Accounts:
$799,843.00 from account 507043490-5425410 / 88886666-
5425410
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Friday, July 14, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-215 2017 Fort Gordon New Water and Sewer Connections Project – Task Order – for Augusta Utilities
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers
exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable are $20.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner
is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706-722-6488)
beginning Tuesday, June 27, 2017. Bidders are cautioned that submitting a package without Procurement of a complete set are
likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to
the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not
advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
A Mandatory Pre Proposal Conference will be held on Friday, June 30, 2017 @ 10:00 a.m. in the Procurement Department, 535
Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Thursday, July 6, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
No proposal may be withdrawn for a period of sixty (60) days after RFPs have been opened, pending the execution of contract with
the successful vendor. A 10% Bid Bond is required to be submitted along with the bidders qualifications; 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
GERI A. SAMS, Procurement Director
Cc: Louis Brazzell Deputy Administrator
Tom Wiedmeier Utilities Department
Stanley Aye Utilities Department
Revised: 2/19/2016
Blair Construction Co. Inc.
4308 Evans to Lock Road
Evans, GA 30809
Beam’s Contracting
2335 Atomic Road
Beach Island, SC 29842
Jamco Civil
953 Ralph David
Atlanta, GA 30310
Bid Item# 17-215 2017 Fort Gordon
New Water and Sewer Connections
Project- Task Order for Augusta Utilities
Department
Bid Due: Friday, 7/14/2017
Bid Item# 17-215 2017 Fort Gordon
New Water and Sewer Connections
Project- Task Order for Augusta
Utilities Department
Bid Mailed: Thurs 6/22/2017
Bid Item# 17-215 2017 Fort Gordon
New Water and Sewer Connections
Project- Task Order for Augusta Utilities
Department
Bid Due: Friday, 7/14/2017
Bid Item# 17-215 2017 Fort Gordon
New Water and Sewer Connections
Project- Task Order for Augusta Utilities
Department
Bid Mailed: Thurs 6/22/2017
Commission Meeting Agenda
9/5/2017 2:00 PM
Gordon Highway Lighting Upgrade – MOA Roadway Lighting (SR 10/Gordon Hwy from Skyview Dr to
Georgia County Line)
Department:Engineering
Department:Engineering
Caption:Motion to approve the Memorandum of Agreement (MOA)
between the Georgia Department of Transportation (GDOT) and
Augusta Richmond County for the replacement of 118 roadway
lights along Gordon Highway between Skyview Drive and the
Georgia county line for AED. (Approved by Engineering
Services Committee August 29, 2017)
Background:The existing roadway lighting infrastructure along Gordon
Highway between Skyview Drive and the Georgia County Line is
nearing the end of its serviceable life. New, energy efficient
roadway lights are needed to replace the existing roadway light
system.
Analysis:This MOA will allow Augusta Richmond County to remove and
replace 118 roadway lights with new, modern emergency efficient
lighting systems within the state right-of-way. Many of the
existing roadway lights are located on wood power poles. This
project will place the new roadway lights on their own poles near
existing lighting locations. Augusta Richmond County will also be
responsible for roadway lighting maintenance and the cost of
electricity within the state right-of-way.
Financial Impact:Funding to replace the 118 roadway lights along Gordon Highway
is funded through Streetlighting budget with no financial impact.
The new roadway lights will be more energy efficient and
incorporate new technologies such as LED lighting systems.
These improvements will save on maintenance and electricity
costs in the future.
Alternatives:1) Approve the MOA between Augusta Richmond County and the
Georgia Department of Transportation (GDOT) to improve
roadway lighting along Gordon Highway. 2) Do not approve and
Cover Memo
leave existing roadway lighting along Gordon Highway as is.
Recommendation:Approve Alternative Number 1
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/5/2017 2:00 PM
Recommended Changes ESD Operations
Department:Administrator's Office
Department:Administrator's Office
Caption:Motion to approve the recommendations as presented herein on
behalf of the Environmental Services Department. (Approved by
Engineering Services Committee August 29, 2017)
Background:With the changes in leadership and all of the recent events, there
are changes and efficiencies that need to be made within the
Department in order to realize savings, refocus service delivery,
and create greater accountability.
Analysis:The Commission, with an effective date of September 1, 2017,
previously authorized the mixing of yard/bulk waste. The contract
amendment is being prepared. We are able to accommodate this
change in that the landfill’s operational permit has changed and
the material now gets disposed in the same landfill cell. This
change effectively allows the contractors to collect yard waste and
bulky waste in the same truck, which is a relief to the haulers in
terms of fuel and labor. In addition, the Administrator has released
an RFP seeking the services of a consulting firm to conduct a
programmatic, operational and financial review of Environmental
Services. We will keep the Commission posted on the status of
engaging the consultant and commencing the project. As you
heard in the presentation, several other recommendations are
being made to improve further the operation of the Department: 1.
Establish Keep Augusta Beautiful Program effective January
2018. We estimate an annual cost of up to $200,000 for three staff
(Coordinator, Finance Professional and Administrative Support),
operating costs and special events. The goal is to have a sharper
focus on coordinated community events and outreach activities
that will make Augusta a cleaner and friendlier place to live. 2.
Allow Recycling Perks Program to sunset December 31, 2017.
While a good idea, the program simply was very successful in the
beginning, but interest and participation has waned. The
anticipated annual cost savings is $273,806. 3. End the privatized
street sweeping contract effective March 2018 for an annual
Cover Memo
savings of $750,000. The Engineering Department has agreed to
absorb the function and its assets under the storm water program.
4. Mosquito Control (a State function) exists within both budgets.
Environmental Services proposes to transfer all funding and
management responsibility for Mosquito Control to Engineering
effective January 2018. Engineering management concurs in the
change. 5. Consolidate all storm water functions under the
supervision of Engineering, including the industrial
responsibilities currently performed by Environmental Services.
Financial Impact:1. Elimination of the Perks Program will generate savings to
establish the Keep Augusta Beautiful Program. 2. The savings
from transfer of street sweeping will be a direct efficiency move
for the Department. 3. The Department will transfer current
funding level to continue supporting Mosquito Control. 4. The
cost of the consultant is unknown until proposals are received. We
will follow procurement policy in terms of contract award.
Alternatives:Accept the recommendations as presented and allow staff to move
forward. Delay some or all of the recommendations.
Recommendation:Accept the recommendations as presented and allow staff to move
forward.
Funds are Available
in the Following
Accounts:
Waste Management Fund Garbage Collection Fund
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
9/5/2017 2:00 PM
Stormwater Encumbrance Carryover
Department:Engineering
Department:Engineering
Caption:Motion to approve funding of encumbrance carryover from the 2016
Stormwater Budget for the AED. (Approved by Engineering
Services Committee August 29, 2017)
Background:The Stormwater Program began in 2016 and as with most new
programs estimates were used in determining the level and speed of
service delivery.
Analysis:Several large contracts for services were awarded in 2016. The
funding for the contracts was collected in 2016. In accordance with
budgetary policy commission, approval is required to carry over
funding from prior years. Approval will allow the program to
continue without any disruption of service.
Financial Impact:Funding is available in Stormwater fund balance.
Alternatives:Require the use of current year funding.
Recommendation:Approve use of fund balance for encumbrance carryover.
Funds are Available
in the Following
Accounts:
581-00-0000/1336110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Stormwater Utility
Fund 581
2016 Encumbrance Carryover into 2017
12/31/2016
Object Description Encumbrances
5211110 Management Consultants 764,028.60$
5211120 Contractual Services 1,244,148.25$
5222199 Other Disposal 58,849.36$
5223110 Repairs & Maint 166,869.28$
5422210 Trucks All Sizes 258,237.00$
5424120 Software 191,301.50$
2,683,433.99$
Commission Meeting Agenda
9/5/2017 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular and Special Called
meetings of the Augusta Commission held August 15 and August
29, 2017.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
-frA
Commission Meeting Agenda Commission Chamber - BllSt}Ll7
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Jefferson, Guilfoyle, Sias,
Frantom, M. Williams, Davis, Fennoy, D. Williams, Hasan and Smith,
members of Augusta Richmond County Commission.
INVOCATION: Pastor James Murray, Jr., Senior Pastor, Bible Deliverance Temple.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE LNITED STATES OF AMERICA.
RECOGNITION(S)
The Georgia Soul Basketball Team
A. Congratulations! The Georgia Soul Basketball Team for winning the Item
National Championship. (Requested by Mayor Hardie Davis, Jr.) Action:
Rescheduled
lB Mavor Davis_item.odf
lB ItemApnrovalsheet.html
Motions
Motion Motion Textrype
Unanimous consent is given to
delete this item from the agenda
and reschedule it for the next
meeting.
Five (5) minute time limit per delegation
DELEGATIONS
B. Reverend Herman Jackson, regarding the relocation of the Christian Fountain Item
Baptist Church from Hyde Park. Action:
None
Made Seconded MotionBy By Result
B Christian Fountain Baptist Church.pdf
lB ltemAnnroyalsheet.html
Motions
Motion Motion Textr ype
Made
By
Seconded
By
Motion
Result
It was the consensus of the
Commission that this item be discussed
at the next executive session meeting.
C. Mr. Bill Lockett regarding update Age-Friendly Augusta.Item
Action:
None
Ie ltemApprovalsheet.html
Motions
Motion Motion TextI ype
Made
By
Seconded
By
Motion
Result
Presentation is made by Mr. Bill
Lockett.
CONSENT AGENDA
(Items l-20)
PLANNING
1. Z-17-27 - A request for concurrence with the Augusta Georgia Planning ltem
Commission to approve with the conditions listed below; a petition by The Action:
Foundation for EDS, Inc requesting a Special Exception to establish an Approved
auxiliary campus for Episcopal Day School per Section 26-l (b) of the
Comprehensive Toning Ordinance for Augusta-Richmond County affecting
property containing approximately 28 acres and known as 1309 and 1337
Flowing Wells Road. Tax map 029-0-041-02-0 and 029-a-041-07-o l. The
site plan submitted must be consistent with the concept plan dated September
13,2016 and submitted with this petition. 2. The site plan review will determineif a traffic study is needed or if sidewalks must be installed on the west side of
Flowing Wells Road.
E z-17-27.odf
B ItemAoprovalsheet.html
Motions
Motion Motion
Type Motion Text Made By Seconded By Result
Motion to
^ aDDrove.APProve votion passes 1o-
0.
Commissioner Commissioner
Ben Hasan Grady Smith Passes
2. Z-17'29 - A request for concurrence with the Augusta Georgia Planning Item
Commission to approve with the conditions listed below; a petition by Matt Action:
Mills of Southeastern Company, on behalf of Barbara Sims, of Georgia Vitrified Approved
Brick and Clay Co., requesting a change of zoning from Zone A (Agricultural)
and zone R-lC (one-Family Residential) to zone R-lD (one-Family
Residential) with lots not less than 50 feet wide, affecting property containing
approximately 51.6 acres and located at apoint 1,014 feet, more or less, west of
where the centerline of Harper-Franklin Avenue extended intersects the western
right-of-way line of Jimmie Dyess Parkway. Part of 3989 Jimmie DyessParkway Part of Tax Map 066-0-056-03-0 DISTRICT 3 r. The
development shall have no more than 161 single-family residential lots in a
similar configuration to those lots shown on the Concept Plan; 2. All roadways
and right-of-ways shall comply with the specified requirements of Augusta's
Street and Road Technical Manual for road right-of-way width, roadway width,
subgrade base and paving standards; 3. A minimum 2O-foot front setback shall
be utilized on minor and local streets due to no on-street parking allowed
adjacent to residential lots. Lots facing Harper Franklin Avenue or the internal
collector street that connects to the second entrance shall have a front setback of
25 feet due to higher traffic volumes on these roadways; 4. Side setbacks shall
conform to Section 12-3 of the Comprehensive Zoning Ordinance; 5. Rear
setbacks shall be 20oh of the depth of the lot, but not less than 20 feet;
6. Maximum lot coverage is limited to 50oh;7. Sidewalks shall be installed onat least one side of each street within the entire development due to theproximity to the school. Assurances of sidewalk construction shall be provided
for by means of the posting of a Perfoffnance Guarantee being submitted by the
Developer at the time of the Final Plat approval for each phase or section.
Sidewalks may be constructed as each residential dwelling unit is constructed
and prior to the CO for that particular dwelling unit. In no case, shall sidewalk
construction for each section / phase exceed 2 yearc from approval of the FinalPlat for that particular section / phase; 8. No lot may be smaller than 50 feet
wide, except in cul-de'sacs and curves. In cul-de-sacs and curves, no lot may be
smaller than 50 feet wide at the 2O-foot front setback / minimum building iine;9. No parking signs shall be installed in areas of the residential lots where no
parking is allowed; 10. Adequate guest parking shall be provided throughout the
development; 11. Adequate open space must be provided throughout thedevelopment; 12. The second entrance must be instafled prior to 100 lots total
being submitted for Final Plat approval; the second entrance must be installed toGDOT standards and specifications; 13. Adequate fencing and screening must
be provided on all four side of the lot containing the cemetery; the cemetery
must be designated as "not a building
Development Plan must comply with any
effect at the time of development.
lot" on the Final Plat; 14. The
other ordinances and regulations in
E z-17-29.odf
B ItemAnorovalsheet.html
Motions
Motion;----.. Motion Textr ype
Motion to
^ ZDDTOVC.APProve uotion passes 1o-
0.
Made By Seconded By Motion
Result
Commissioner Commissioner
Ben Hasan Grady Smith Passes
3. Z-17-30 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions listed below; a petition by Matt
Mills of Southeastem Company, on behalf of Barbara Sims, of Georgia Vitrified
Brick and Clay Co., requesting a change of zoning from Zone R-1 (One-Family
Residentitl), Zone R-lC (One-Family Residential and Zone R-18 (One-
Family Residential) to Zone R-lE (One-Family Residential) affecting
property containing approximately 8 acres and located at a point 2050 feet, more
or less, west of where the centerline of Harper-Franklin Avenue extended
intersects the western right-of-way line of Jimmie Dyess Parkway. Part of 3989
Jimmie Dyess Parkway - Part of Tax Map 066-0-056-03-0 DISTRICT 3l. The proposed development shall be limited to no more than 40 townhomes in
a similar configuration to those townhome lots shown on the Concept Plan. Lots
shall be no smaller than 26 feet wide and 120 feet deep. 2. All roadways and
right-of-ways shall comply with the specified requirements of Augusta's Street
and Road Technical Manual for road right-of-way width, roadway width,
subgrade base and paving standards; 3. No on-street parking shall be allowed,
therefore a minimum 20-foot front setback will be required to provide for
adequate off-street parking; 4. Adequate guest parking must be provided
throughout the development; 5. Adequate open space must be provided
throughout the development; 6. Side and rear setbacks shall conform to Section
13-3 of the Comprehensive Zoning Ordinance; 7. Sidewalks shall be installed
on at least one side of each street within the entire development due to the
proximity to the school. Assurances of sidewalk construction shall be provided
for by means of the posting of a Performance Guarantee being submitted by the
Developer at the time of the Final Plat approval for each phase or section.
Sidewalks may be constructed as each unit is constructed and prior to the CO for
that particular unit. In no case, shall sidewalk construction for each section i
phase exceed 2 years from approval of the Final Plat for that particular section /
phase; 8. No parking signs shall be installed in areas of the residential lots
Item
Action:
Approved
where no parking is allowed; 9. The Development Plan must comply with any
other ordinances and regulations in effect at the time of development.
E z-17-30.pdf
lB ltemAnorovalsheet.html
Motions
H:t:" Motion Text Made By seconded By Motion
l YPe -'---- ..J Result
Motion to approve.
Mr. Sias abstains.
a -^-^_.^___ Voting No: Commissioner CommisionerApprove commissioner wayne Guilfoyle Sean Frantom Passes
Marion Williams.
Motion Passes 8-l -1.
4. Z-17-31 - A request for concuffence with the Augusta Georgia Planning ltem
Commission to approve with the conditions listed below; request for Action:
concurence with the Augusta Georgia Planning Commission to approve a Approved
petition by James T. Anderson requesting a change of zoning from Zone R-I
(One-family Residential) to Zone P-l (Professional) to establish a real estate
office affecting property containing 0.26 acres and known as 2518 Wrightsboro
Road. Tax Map 043-4-054-00-0 DISTRICT 2 1. A six-foot tall solid wood
fence be constiucted along the rear property line;2. Any exterior lighting be
directed away from residential properties; 3. Comply with all aspects of the
Tree Ordinance and applicable landscaping standards; 4. Site Plan/Development
Plan comply with any other ordinances and regulations applicable at the time of
grading and paving; 5. Any new curb cuts are subject to approval by Augusta
Engineering; and 6. Install a sidewalk connecting to the existing at the west
property line.
E z-17-31.pdf
lB ItemAoorovalsheet.html
Motions
[]11'" Morion Text Made By seconded By Motion
I ype - ----- -.t Result
Motion to
^ approve. Commissioner CommissionerApprove,'.'.. .^n^^^^- i^ ;^-;; __,----- :-'^;":"':.;-' passes^ -rr^"'- Motion Passes l0- Ben Hasan Grady Smith
0.
5. ZA-R-247 - A request for concurence with the Augusta Georgia Planning
Commission to approve an amendment to the Comprehensive Zoning
Ordinance for Augusta Georgia by amending to following: 1. Section 2 by
adding certain definitions. 2. Sections 4-2(d), a-3(c)(l) and 4-4 by adding
parking requirements for operations producing limited amounts of product for
on-site retail sale. Section 21, B-1 (Neighborhood Business) to require
Conditional Use Permit approval for the operation of nano and pico breweries
and brewpubs Section 22, B-2 (General Business) to require Conditional Use
Permit approval for the operation of nano and pico breweries and nano-
distilleries. Section 23, L-I (Light Industrial) to allow micro-breweries and
distilleries, nano and pico-breweries and nano- istilleries. Adopt Performance
Standards for the operation of all breweries and distilleries in B-1 and B-2
zoning districts. Modiff and/or create appropriate licensing and renewal
procedures.
Item
Action:
Approved
Motion to approve and
a _ _ ,- __- to waive the second Commissioner CommissioneApprove il.lotr*. william Fennoy Sammie siur't Passes
Motion Passes 10-0.
PUBLIC SERVICES
6. Motion to ratify action by the Augusta Library Board to accept a matching Item
rebate from the Georgia Environmental Financial Authority of up to $50,000 to Action:
install a 60 kW Photovoltaic Panel Array on the Friedman Branch Library. Approved
(Approved by Public Services Committee August 8, 2017)
lE za-r-247 staff.pdf
lB za-r-247 performance standards.ndf
lB za-r-247 ordinanre.pdf
E ltemAnprovalsheet.html
Motions
Motion Motion Textr ype
lB Friedman Library Il{OLI.pdf
lB ItemAnorovalsheet.html
Motions
Motion Motion Textl.e
Made By seconded By fffii
Motion
Result
Motion to
Made By Seconded By
approve.
Approve M;;;;p"sses l0- commissioner commissioner
o. Ben Hasan Grady Smith Passes
7. Motion to approve Ordinance amendments to the Augusta, Georgia Code, Title Item
4, Chapter 2, Article 2, Litter Control, Section 4-2-9 Littering Streets and Action:
Sidewalks Prohibited so as to provide regulations prohibiting the placing of Approved
posters, signs or advertisements on any public property without authorization.
(Approved by Public Services Committee August 8, 2}fi)
[B Sign Ordinance R-O-W 20l70614.docx
[B ItemAnnrovalsheet.html
Motions
Motion Motion Text Made By seconded By f.'rlilI ype
Motion to
A _--^_.^ approve. Commissioner CommissionerApprove ttiotio, passes 10- Ben Hasan Grady Smith Passes
0.
8. Motion to approve a pre-qualified list of architectural and engineering firms to Item
assist the Recreation and Parks Department with implementation of their capital Action:
improvement projects. (RFQ17-187) (Approved by Public Services Approved
Committee August 8, 2017)
IB l\lemo HGP to JAJ for Commission Approval 8-l-l7.pdf
lB Houck Parker_Memo 8-l-I7.pdf
lB l?-187 RFO senl to newspaper.pdf
IB tz-t8z tag.ndf
IB Process Reparding RFOs.odf
lE Nlail List and Demandstar Planholders.pdf
E l7-187 Cumulative.pdf
IB ItemApprovalsheet html
Motions
Motion .._-m--1 rr Motion;------ Motion Text Made By Seconded ByI YPe Result
. Motion to Commissioner CommissionerApprove gpprove. Ben Hasan Grady Smith Passes
Motion Passes 10-
0.
9. Motion to support the Community Awareness Campaign Message for Augusta ltem
Transit. (Approved by Public Services Committee August 8, 2017) Action:
Approved
E ltemApnrovalsheet.html
Motions
Motion rtr^.!__-m r rr r h MotionType Motion Text Made By Seconded By Result
Motion to
Approve f,Xli,""I'i,"sses r0- S:fffi:;f'* 3:#f'J#i[.' passes
0.
ADMINISTRATIVE SERVICES
10. Motion to approve award of contract for design of renovations to 1815 Marvin ltem
Griffin Road to convert the former License and Inspection Building into a Action:
Records Retention building and offices for Mosquito Control to 2KM Approved
Architects of Augusta. The fee is 6oh and is currently estimated to be $60,000
based on an anticipated construction cost of $1,000,000. ((RFQ 17-181)
(Approved by Administrative Services Committee August 8, 2017)
B Blot-zotz - coxtna,ct.ndf
B l7-l8l RFO sent to newsoaner.ndf
B tz-t8t tAB oFFI(LaL.pttf
lB l7-181 Evet Cumulative.pdf
lB l7-l8l Recommendation of Altard.pdf
B Process Resardins RFOs.pdf
E lz-l8t l.tpr.ndt
lB l\lail List and Demandstar Planholders.pdf
lE ItemApproYalsheet.html
Motions
*j:" Morion Text Made By seconded By MotionrYPe r --------- -r Result
Motion to
A -^_^.,^ approve. Commissioner Commissioner passes^'PPIUYtr Motion Passes l0- Ben Hasan Grady Smith t
0.
11. Motion to approve bid award to Charles Nechtem Associates Inc. as ltem
Employee Assistance Program (EAP) provider (RFP 17-161).(Approved Action:
by Administrative Services Committee August 8r 2017) Approved
B 17-16l and 17-163 Reouest for Pronosal sent to n€wsnaner.ndf
B l7-l6t rAB_oFFt('t.{L.pdr
E 17-16l CummulatiYe Phase 2.pdf
B tZ-tOl DeDartment Recommendation of Award.ndf
IE Process Regardins RFPs.ndf
IB Mail List and Demandstar Planholders.ndf
[E Revised Siqned EAP Contract iulv 201?.ndf
lB ItemApprovalsheet.html
Motions
[]j*1"' Motion Text Made By seconded By Motion'f'ype -.---- -'t --------* -r Result
Motion to
Approve i||,,#r"sses r0- ;:fffiHf'* 3:ff!'ilffi.' passes
0.
12. Motion to approve in concept, the Municipal Campus Phase II renovations for Item
the following purposes: Creating options for additional parking and selective Action:
demolition; adapting Municipal Building space to accommodate evolving Approved
department and commission needs; and renovating satellite buildings to
consolidate operations in single locations. (Approved by Administrative
Services Committee August 8, 2017)
lB tlndat MC Phase II Presentation 8.8.l7.pptx
E ItemApprovalsheet.html
Motions
Motion ri_1:__- m Motion- - ---- Motion Text Made By Seconded ByIYPe -'---- -r Result
Motion to approve.
Voting No:
Approve comriissioner wayne ;:f#:};*' 3:#I,Jiliil"' passes
Guilfoyle.
Motion Passes 9-1.
PUBLIC SAFETY
13. Motion to approve the creation of a Grant-Funded, County position of "Case Item
Manager" for the Adult Felony Drug Court. (Approved by Public Safety Action:
Committee August8rzLl7) Approved
B slz0z2l094zo.rraf
[B ltemAnnrovalSheet.html
Motions
Y:jtl" Motion Text Made By seconded By Motion
f ype - ------ -" ^.----'--- -J Result
Motion to
Approve i|ffir"sses r0- ;:fff#f*' 3:ffiffii|" passes
0.
14. Motion to approve the creation of a grant-funded, county position of "Case Item
Manager" for the Adult Felony Mental Health and Veterans Courts. Action:
(Approved by Public Safety Committee August8,2017) Approved
B stzozzrrssgo.par
lEl ltemApprovalsheet.html
Motions
Motion rr_1:_-6 , f,r r Motion- ------ Motion Text Made By Seconded Byrype ''---- -'t ^---.------ "J Result
Motion to
Approve ffi3,1"J'r"sses r0- ;:fffi::f*' 3:ff,Jilil.' passes
0.
15. Motion to approve the Purchase and Implementation of Electronic Display Item
Boards (RFP 17-1304). (Approved by Public Safety Committee August 8, Action:2017) Approved
[E Proiect Cost Breakdown r'2.ndf
B o-0002,1?25-G-ESIG-Cih, of Aususta-Departm€ntal Readerboard proiert-with sDw.pdf
E FU'l itlSA Arrqrrsfa- GA lclcqn { ?? 1?\ rtnrv
B l7-lJoA Request for Proposal sent to ne$spaper.pdf
B t7-t3oa official rAb.ndf
El l7-I30A Eval PHASE 2 - Cummulative.pdf
lB l7-130A Recommendation of .A.ward.ndf
E Process Resardinq RFPs.ndf
tB t7-130A Mait Labets.pdf
B ItemAppror.alsheet.html
Motions
Motion Motion Textlype
Motion to
^ aDDrove.APProve votio, passes I o-
0.
Made By Seconded By Motion
Result
Commissioner Commissioner
Ben Hasan Grady Smith Passes
ENGINEERING SERVICES
16. Motion to approve the emergency storm clean-up for the storm that occurred Itemon April 3, 2017. Clean up consists of tree cutting and debris removal for Action:
actual cost of $173,345.81, to be funded through the general fund contingency Approved
as requested by AED. (Approved by Engineering Services Committee
August 8,2017)
E invoices storm cleanup 4.3.2017.pdf
E Emersencv I\{emo Anril 3 2017.ndf
B ltemAnnrovalsheet.html
Motions
Motion Motion Textrype
Motion to
^ aDDrove.APProve vtotion passes l o-
0.
Seconded By Motion
ResultMade By
Commissioner Commissioner
Ben Hasan Grady Smith Passes
17. Motion to determine that the Alley between Heard Avenue and Russell Street
as shown on the attached plat has ceased to be used by the public to the extent
that no substantial public purpose is served by it or that its removal from the
county road system is otherwise in the best public interest, pursuant to
O.C.G.A. 532-7-2, with the abandoned property to be quit-claimed to the
appropriate parfy(ies), as provided by law and an easement to be retained overthe entire abandoned portion for existing or future utilities as directed by
Augusta Engineering Department and Augusta Utilities Department.
(Approved by Engineering Services Committee August B, Z0l7)
Item
Action:
Approved
{B Ahrndonmenf Allev Heqrd Ave Rrrcsell Sfrecf - lcf Rcqdina nrlf
lE Map of Allev - Heard Avenue and Russell Street.pdf
lH ItemAoorovalsheet.html
Motions
Motion Motion Text Made By Seconded By H:tji,'lype
Motion to
Approve fl[3,,""1';,"sses r0- S:ilffiHf'* 3:ffffiiiler passes
0.
18. Motion to approve and authorize supplemental reimbursement to Georgia Item
Transmission Corp (GTC) in amount of $32,589.63 for cost to relocate their Action:
transmission facilities for improving Windsor Spring Road Phase IV (Willis Approved
Foreman Road to Tobacco Road) improvements project. Also approve
modiffing the Utility Relocation Agreement between GTC and the City from
$1,086,587.50 to $1,119,177.13 as requested by AED. (Approved by
Engineering Services Committee August 8, 2017)
E CPB-GA transmission cost 07.2.1.2017.x1sx
E GTC Costoverrun-LTR 7.25.20t7.pdf
{B Item.{pprovalsheet. html
Motions
X:11" Motion Text Made By Seconded By Motion'f'ype ------ -r --------- -r Result
Motion to
Aoorove approve. Commissioner CommissionerI Lvvr v v v Motion passes l0- Ben Hasan Grady Smith Passes
0.
PETITIONS AND COMMUNICATIONS
19. Motion to approve the minutes of the regular and Special Called meetings of ltem
the Augusta commission held August I and August 8,2017. Action:
Approved
IB Reqular Commission }teeting August I 20l7.pdf
B Celled Commission Meetins Auqust 8 20l7.pdf
[B ItemApprovalsheet.html
Motions
X:jl" Motion Text Made By seconded By Motion
I YPe -'---- -r Result
Motion to
Approve f,15,',T,'r,sses 10- ;:fff;:"l,o"' 3:#f[#il.' passes
0.
APPOTNTMENT(S)
20. Motion to approve the reappointment of the following representing District 7. Item
Randy Sasser - Augusta Regional Airport Commission; Sheena Dorsey - Action:
Animal Donald Thompson - Augusta Port Authority; Sue Pittman - Augusta Approved
County Library; Sonny Pittman ' Augusta Planning Commission; Ronnie
Masters - Augusta Personnel Board; Roger Davis - Augusta Tree
Commission; Ann Helms - Small Business Advisory Board; David Barbee -
Historic Preservation; Mark Loran - Public Facilities; Charlie Walker -
Riverfront Development Review Board.
IB ItemAnorovalsheet.html
Motions
+';t:"' Motion Text Made By seconded By fffil
Motion to approve with
the deletion of the
Approve appointmentsorRonnie ;:fffi|}f'* 3:#I[il|,iler passes
Masters and Mark Loran.
Motion Passes 10-0.
****END CONSENT AGENDA*'(**
AUGUSTA COMMISSION
8n5t2017
AUGUSTA COMMISSION
REGULAR AGENDA
8nst20t7
(Items 2l-23)
ADMINISTRATIVE SERVICES
21. Adopt resolution affirming Augusta as a What Works City and Item
establishment of Open Data Policy in support of What Works City Action:
Initiative. (Requested by Mayor Hardie Davis, Jr.) Rescheduled
tB N{ayor Davis item.pdf
E ltemAonrovalsheet.html
Motions
Motion m Motioni,,f- Motion Text Made By Seconded By Resutt
Motion to refer this
item back to theDefer Administrative Commissioner Commissioner
Sammie Sias Ben Hasan Passes
Jervrces uommlftee.
Motion Passes 10-0.
ENGINEERING SERVICES
22. Consider a request from Mr. Wright Mcleod for permission to draft an Item
amendment to Section 24 of the Comprehensive Zoning Ordinance adding Action:
"Construction and Demolition Landfill" to the list of permitted uses in HI Disapproved
zones. (No recommendation from Engineering Services Committee
August 8,2017)
E \\'riqht McLeod Attachm€nt.pdf
lB ItemAonrovalsheet.html
Motions
f#:" Motion Text Made By Seconded By f.'.ill
Motion to
r-r-r-+^ delete this item Commissioner CommissionerI-lUIU L\,fiom the William Fennoy Wayne Guilfoyle
agenda.
No action is taken on this motion due to the passage of the substitute
motion.
Motions
il,T:" Motion Text Made By seconded By fJjil
Substitute motion to
deny the request.
Voting No:
Commissioner
William Fennoy,
CommissionerWayne Commissioner CommissionerDeny Guilfoyle, Marion Andrew PassesCommissioner Williams Jefferson
Grady Smith.
Motion Passes 7-3.
ADMINISTRATOR
23. Motion to approve the Resolution to adopt the 2017 calculated rollback mill Item
rates for each taxing district as shown on the Schedule A. Action:
Approved
lB 2017 lUill Rate-Resolurion.pdf
lB 2017 Adopred l\lill Rares Schedule.pdf
lB mill rete Dresentation 8-l-l?.ndf
lB ItemApprovalsheet.html
Motions
Motion r,r^1:^_ ,T!-__1 f,, r h ^ Motion-^"""" Motion Text Made By Seconded ByI'ype ----- -r --------- -r Result
Motion to
^ &pprove. Commissioner CommissionerApprove Motion passes 10- Ben Hasan Sammie Sias Passes
0.
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
24. Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Item
Action:
None
Upgoming Meetings
www.augustaga.gov
CALLED MEETING COMMISSION CHAMBER
August 29,2017
Augusta Richmond County Commission convened at 1l:00 a.m., Tuesday, August 29,2017, the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. Jefferson, Guilfoyle, Sias, Frantom, M. Williams, Davis, Fennoy, D.Williams, Hasan and Smith, members of Augusta Richmond County Commission.
Ms. Davis called the meeting to order.
Ms. Davis: Mr. MacKenzie, would you like to present a motion?
1. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. MacKenzie: I would entertain a motion to go into an executive session to discuss
pending and potential litigation, real estate and personnel.
Mr. Hasan: So move.
Mr. Fennoy: Second.
Ms. Davis: Okay, we have a motion and a second. please vote.
Mr. D. Willix65, Mr. Jefferson and Mr. M. Williams out.
Motion carries 7-0.
ILEGAL MEETING]
Mr. Mayor: Attorney MacKenzie.
2, Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. MacKenzie: I would entertain a motion to exeeute the closed meeting affidavit.
Mr. Frantom: So move.
Mr. Sias: Second.
Mr. Mayor: A motion and a second. Voting.
Motion carries 10-0.
Mr. Mayor: The chair recognizes Attomey MacKenzie for a motion.
Mr. MacKenzie: I would entertain a motion to approve a resolution authorizing thetransfer from the consolidated government of Augustar-Georgia of 4.ll acres oror.d byAugusta, Georgia located near the end of Forward Augusta Drive and being, having thlParcel ID #170-0-239-00-0 for use in a project.
Mr. Guilfoyle: So move.
Mr. Sias: Second.
Mr. Mayor: We've got a motion and a second. Voting.
Motion carries 10-0.
Mr. Mayor: The chair recognizes Attorney MacKenzie for a motion.
Mr. MacKenzie: I would entertain a motion to approve the settlement of all theWorkers Comp claims for Jason Etlis in the amount of $701000 and authorizing the third
party, the administrator CorveII to distribute this amount.
Mr. Hasan: So move.
Mr. D. Williams: Second.
Mr. Mayor: We've got a motion and a second. Voting.
Motion carries 10-0.
Mr. Mayor: The chair recognizes Attomey MacKenzie for a motion.
Mr. MacKenzie: I would entertain a motion to approve a reduction in force in the
Utilities Department to include eliminating the position of Meter Tech Trainer held by Willie
Paschal.
Mr. Sias: So move.
Mr. Smith: Second.
Mr. Mayor: We've got a motion and a proper second. Voting.
Motion carries 10-0.
Mr. Mayor: The chair recognizes Attorney MacKenzie for a motion.
Mr. MacKenzie: And for the last motion I would entertain a motion to accept the
resignation of Kenneth Bray effective November 30, 2017 and to authorize six months of
severance pay in accordance with Sections 500.311 and 500.312 of the Personnel Policy and
Procedures Manual.
Mr. Sias: So move to add and approve.
Mr. Hasan: Second.
Mr. Mayor: We've got a motion and a second. Voting.
Motion carries 10-0.
Mr. Mayor: Any other business before us, Attorney MacKenzie?
Mr. MacKenzie: That's all I have. Thank you, sir.
Mr. Mayor: Thank you. I think that concludes our executive session. Committee
meetings.
[MEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy
of the minutes of the Called Meeting of the Augusta Richmond County Commission held on
August 29,2017.
Clerk of Commission
Commission Meeting Agenda
9/5/2017 2:00 PM
Non Profit Organizations
Department:Clerk of Commission
Department:Clerk of Commission
Caption:Consider the following changes for no profit organizations that
request funds from the General Fund: 1. A cap of $25K for all
General Fund requests. 2. Consider an accounting review process
that is not detrimental to the smaller non profits. The following
non profits would be considered exempt up to the amount of
$120K: The ARC Museum of History, The Lucy Craft Laney
Museum, and The Arts Council. We must find opportunities to
reduce discretionary spending. I consider this a first step with
additional options to follow. (No recommendation from Finance
Committee August 29, 2017)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
From:
Sent:
To:
Cc:
Subiect:
Ms Bonner,
Commissioner Sammie Sias
Thursday, August 24,2017 8:1-3 AM
Lena Bonner
Nancy Morawski
Non Profits - General Fund
Please add this to the Finance Committee Agenda for 29 Aug2Ol7.
Agenda ltem:
Consider the following changes for no profit organizations that request funds from the General Fund.
A cap of S25K for all General Fund requests
Consider an accounting review process that is not detrimentalthe smaller non profits
The followings non profits would be considered exempt up to the amount of S120K
o
The ARC Museum of History
The Lucy Craft Laney Museum
The Arts Council
We must find opportunities to reduce discretionary spending. I consider this a first step with
additional options to follow.
Sammie L. Sias
Commissioner,
Augusta Richmond County
"Failure is not an Option"
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Commission Meeting Agenda
9/5/2017 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo