HomeMy WebLinkAbout2017-06-20 Meeting AgendaCommission Meeting Agenda
Commission Chamber
6/20/2017
2:00 PM
INVOCATION:Rev. Roger A. Schwartz, Pastor. Our Redeemer Lutheran Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A.Mr. Al Gray -"No Account, but Headed to Judgement Anyway."Attachments
B. Ms. Denise Traina, Chairman Augusta Transit Citizens Advisory Board
regarding report from ATCAB.
Attachments
CONSENT AGENDA
(Items 1-23)
PLANNING
1. Z-17-16 – A request for concurrence with the Augusta Planning
Commission to approve with the following conditions a petition by D R
Horton Inc. requesting a Special Exception to establish an Amenity Area
for Sims Landing Subdivision per Section 26-1(i) of the Comprehensive
Zoning Ordinance for Augusta Georgia affecting property containing
approximately .98 acres. This property consists of three tax parcels
addressed as 336 and 340 Stablebridge Drive and 802 Sims Drive. Tax
Map 080-0-161-00-0, 080-160-00-0 and 080-0-159-00-0 DISTRICT 3
1) The site plan for the Amenity Center shall be amended to show a road
connection to Hay Meadows Drive. 2) In an effort to support the ARTS
– Complete Streets document the Developer is encouraged to provide
sidewalks in the development. 3) The cemetery shall be noted as a
restricted area and shall remain undisturbed and undeveloped. 4) Where
the cemetery abuts lots 60 and 71 a natural buffer and/or fence shall be
Attachments
installed. 5) The project site plan must comply with any other
ordinances and regulations in effect at the time of construction.
2. Z-17-18 – A request for concurrence with the Augusta Planning
Commission to approve with the following conditions a petition by
Wesley Fludd requesting a change of zoning from Zone R-3C
(Multiple-family Residential) with conditions to Zone R-3B
(Multiple-family Residential) affecting property containing
approximately .70 acres and is known as 2506 Pineview Drive. Tax Map
096-4-041-00-0 –DISTRICT 6 – (One reading required) 1. Walkways
are required for secondary ingress/egress doors on the cottages. 2. A 15
ft. side setback shall be provided along the property line adjacent to 3110
Deans Bridge Road (TPN 096-2-181-00-0) 3. A grassed active outdoor
space for tenants use shall be provided in the center of the development.
4. A location for individual trash cans should be provided near the front
of the property along Pineview Dr. for pickup days. 5. The
site/development plan must be consistent with the concept plan dated 3-
20-2017 for six detached one-bedroom residential units but shall include
all conditions stated here. 6. The project site/development plan must
comply with any other ordinances and regulations in effect at the time of
construction; which includes but is not limited to Stormwater
Management.
Attachments
3. ZA-R-248 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a request to amend the Comprehensive
Zoning Ordinance for Augusta Georgia by adding Noise (Ordinance) to
Section 2 – Definitions, Section 4 – Off-Street Parking and Loading,
Section 21 – B-1 (Neighborhood Business), Section 22 – B-2 (General
Business). FIRST READING (First and Second reading required)
Attachments
PUBLIC SERVICES
4.Motion to approve the lease agreement with Aeronautical Radio, Inc.
(ARINC) as approved by the Augusta Aviation Commission at their
May 25, 2017 meeting. (Approved by Public Services Committee
June 13, 2017)
Attachments
5.Motion to approve New Ownership Application: A.N. 17-20: request
by Christopher S. Toy for an on premise consumption Liquor, Beer &
Wine License to be used in connection with The Finish Line Café
located at 3960 Wrightsboro Rd. There will be Sunday Sales. District 3.
Attachments
Super District 10. (Approved by Public Services Committee June 13,
2017)
6.Motion to approve recognizing Convention and Visitors Bureau
(CVB) as the official film liaison for the City of Augusta. (Approved by
Public Services Committee June 13, 2017)
Attachments
7.Motion to approve the waiver of the noise ordinance for Augusta Pride
and authorize the Law Department to review the current noise
ordinance. (Approved by Public Services Committee June 13, 2017)
Attachments
8. Motion to approve ZA-R-248 - A request for concurrence with the
Augusta Georgia Planning Commission to approve a request to amend
the Comprehensive Zoning Ordinance for Augusta Georgia by adding
Noise (Ordinance) to Section 2 – Definitions, Section 4 – Off-Street
Parking and Loading, Section 21 – B-1 (Neighborhood Business),
Section 22 – B-2 (General Business). Waive second reading (Approved
by the Commission May 16, 2017 and by Public Services Committee
June 13, 2017)
Attachments
ADMINISTRATIVE SERVICES
9.Motion to approve revised Rocky Creek Enterprise Zone Ordinance.
(Approved by Administrative Services Committee June 13, 2017)
Attachments
PUBLIC SAFETY
10.Motion to approve a request from Augusta Animal Services to receive a
grant from Maddie’s Fund, in the amount of $5,000.00, to build an
Outdoor Enclosed Cat Space. (Approved by Public Safety Committee
June 13, 2017)
Attachments
11.Motion to approve Contract with Tyler Technologies to implement
iasWorld software.(Approved by Public Safety Committee June 13,
2017)
Attachments
12.Motion to accept State Grant Award for Superior Court's Veterans Court Attachments
Program. (Approved by Public Safety Committee June 13, 2017)
13.Motion to accept State Grant for Superior Court's Mental Health Court
Program. (Approved by Public Safety Committee June 13, 2017)
Attachments
14.Motion to approve State Grant Award for Superior Court's Adult Felony
Drug Court Program. (Approved by Public Safety Committee June 13,
2017)
Attachments
15.Motion to purchase Workgroup Server and Collection Server for the
Richmond County Sheriff's Office. (Approved by Public Safety
Committee June 13, 2017)
Attachments
16.Motion to approve purchase of Tasers and equipment from Axon
Enterprise formerly known as Taser International. (Approved by Public
Safety Committee June 13, 2017)
Attachments
17.Motion to approve acceptance of a State grant in the amount of
$118,504 to support the operations of the State Court's DUI and Veterans
court programs for the period of July 1, 2017 through June 30, 2018.
(Approved by Public Safety Committee June 13, 2017)
Attachments
ENGINEERING SERVICES
18.Motion to approve an exchange of easements, with 2045 Sibley Road,
L.P., for their Gardens at Harvest Point project. (Approved by
Engineering Services Committee June 13, 2017)
Attachments
19.Motion to approve the 3486 Peach Orchard Road Easement Exchange.
(Approved by Engineering Services Committee June 13, 2017)
Attachments
20.Motion to approve award of Bid # 17-170 to Larry Pittman &
Associates, Inc. to construct the Fort Gordon Augusta Utilities
Administration Building Expansion for $ 554,000.00. (Approved by
Engineering Services Committee June 13, 2017)
Attachments
21.Motion to approve Bid Award for Bid Item #17-165 Radial Arm Drill
Press. (Approved by Engineering Services Committee June 13, 2017)
Attachments
22.Motion to approve awarding contract to Kazmier and Associates for Bid
Item #17-140 Sewer Monitoring Equipment. (Approved by
Engineering Services Committee June 13, 2017)
Attachments
PETITIONS AND COMMUNICATIONS
23.Motion to approve the minutes of the regular meeting of the
Commission held June 6, 2017 and Legal Meeting held June 13, 2017.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
6/20/2017
AUGUSTA COMMISSION
REGULAR AGENDA
6/20/2017
(Items 24-29)
ADMINISTRATIVE SERVICES
24.Discuss submitting a request from the Augusta Commission to the
Georgia Bureau of Investigation (GBI) to investigate the use of city
equipment and city employees working on private property in Lincoln
County owned by former and/or current city contractors. (Requested by
Commissioner Marion Williams)
Attachments
25.Motion to approve changing the administrative leave with pay to
administrative leave without pay for Mr. Mark Johnson Environmental
Services Director effective immediately. (Requested by Commissioner
Sammie Sias)
Attachments
Upcoming Meetings
www.augustaga.gov
FINANCE
26.Consider a request from Ms. Patricia Ann Bailey Clark regarding a
waiver for her homestead exemption on the property located at 704
Albany Avenue. (No recommendation from Finance Committee June
13, 2017)
Attachments
ENGINEERING SERVICES
27.Motion to approve an Ordinance to amend the Augusta, Georgia Code,
Title 8, Chapter One, Flood Damage Prevention Ordinance, in its
entirety.
Attachments
ADMINISTRATOR
28.Motion to adopt a resolution approving the Augusta Cyber Initiative
Urban Redevelopment Plan and to authorize the Mayor and Clerk of
Commissioner to execute such resolution.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
29.Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
6/20/2017 2:00 PM
Invocation
Department:
Department:
Caption:Rev. Roger A. Schwartz, Pastor. Our Redeemer Lutheran Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/20/2017 2:00 PM
Al Gray
Department:
Department:
Caption:Mr. Al Gray -"No Account, but Headed to Judgement
Anyway."
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/20/2017 2:00 PM
Augusta Transit Citizens Advisory Council
Department:
Department:
Caption: Ms. Denise Traina, Chairman Augusta Transit Citizens Advisory
Board regarding report from ATCAB.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/20/2017 2:00 PM
Z-17-16
Department:Planning and Development
Department:Planning and Development
Caption: Z-17-16 – A request for concurrence with the Augusta Planning
Commission to approve with the following conditions a petition
by D R Horton Inc. requesting a Special Exception to establish an
Amenity Area for Sims Landing Subdivision per Section 26-1(i)
of the Comprehensive Zoning Ordinance for Augusta Georgia
affecting property containing approximately .98 acres. This
property consists of three tax parcels addressed as 336 and 340
Stablebridge Drive and 802 Sims Drive. Tax Map 080-0-161-
00-0, 080-160-00-0 and 080-0-159-00-0 DISTRICT 3 1) The
site plan for the Amenity Center shall be amended to show a road
connection to Hay Meadows Drive. 2) In an effort to support the
ARTS – Complete Streets document the Developer is encouraged
to provide sidewalks in the development. 3) The cemetery shall
be noted as a restricted area and shall remain undisturbed and
undeveloped. 4) Where the cemetery abuts lots 60 and 71 a
natural buffer and/or fence shall be installed. 5) The project site
plan must comply with any other ordinances and regulations in
effect at the time of construction.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:Cover Memo
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/20/2017 2:00 PM
Z-17-18
Department:Planning and Development
Department:Planning and Development
Caption: Z-17-18 – A request for concurrence with the Augusta Planning
Commission to approve with the following conditions a petition
by Wesley Fludd requesting a change of zoning from Zone R-3C
(Multiple-family Residential) with conditions to Zone R-3B
(Multiple-family Residential) affecting property containing
approximately .70 acres and is known as 2506 Pineview Drive.
Tax Map 096-4-041-00-0 –DISTRICT 6 – (One reading
required) 1. Walkways are required for secondary ingress/egress
doors on the cottages. 2. A 15 ft. side setback shall be provided
along the property line adjacent to 3110 Deans Bridge Road
(TPN 096-2-181-00-0) 3. A grassed active outdoor space for
tenants use shall be provided in the center of the development.
4. A location for individual trash cans should be provided near
the front of the property along Pineview Dr. for pickup days.
5. The site/development plan must be consistent with the concept
plan dated 3-20-2017 for six detached one-bedroom residential
units but shall include all conditions stated here. 6. The project
site/development plan must comply with any other ordinances and
regulations in effect at the time of construction; which includes
but is not limited to Stormwater Management.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available Cover Memo
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/20/2017 2:00 PM
ZA-R-248
Department:Planning and Development
Department:Planning and Development
Caption: ZA-R-248 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a request to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by adding
Noise (Ordinance) to Section 2 – Definitions, Section 4 – Off-
Street Parking and Loading, Section 21 – B-1 (Neighborhood
Business), Section 22 – B-2 (General Business). FIRST
READING (First and Second reading required)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/20/2017 2:00 PM
AERONAUTICAL RADIO, INC. (ARINC) LEASE AGREEMENT
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve the lease agreement with Aeronautical Radio,
Inc. (ARINC) as approved by the Augusta Aviation Commission
at their May 25, 2017 meeting. (Approved by Public Services
Committee June 13, 2017)
Background:On March 1, 2005, the Airport entered into a twelve-month lease
agreement with Aeronautical Radio, Inc. (ARINC) to install and
maintain the antenna, receiver transmitter and associated
equipment needed to provide Aircraft Communications Automatic
Reporting Systems (ACARS) information for ground and en route
users. The lease agreement did not include several provisions for
the Airport to comply as a recipient of the financial assistance
from the U.S. Department of Transportation (DOT). In addition,
the Airport did not increase the rental fee since the inception of
the lease agreement. This lease shall be for one year and shall
automatically renew for four (4) additional one year terms unless
terminated by either party.
Analysis:The Airport determined that the lease agreement be renewed to
add the languages for the aforementioned provisions and the rental
fee with increase of 3% per annum on each anniversary of the
commencement date during the term. Airport legal counsel has
reviewed and approved the lease agreement.
Financial Impact:$3,000 per year with a 3% increase per annum.
Alternatives:Deny request.
Recommendation:Approve the Augusta Aviation Commission's request to enter into
a lease with Aeronautical Radio, Inc. (ARINC)
Funds are Available Cover Memo
in the Following
Accounts:551000000-3492508
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/20/2017 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A.N. 17-
20: request by Christopher S. Toy for an on premise
consumption Liquor, Beer & Wine License to be used in
connection with The Finish Line Café located at 3960
Wrightsboro Rd. There will be Sunday Sales. District 3. Super
District 10. (Approved by Public Services Committee June 13,
2017)
Background:This is a New Ownership Application. Formerly in the name of
Robert Prescott, III.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $5,175.00.
Alternatives:
Recommendation:The Planning & Development recommend approval. The R.C.S.O.
recommend approval
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/20/2017 2:00 PM
CVB Film Liaison
Department:
Department:
Caption:Motion to approve recognizing Convention and Visitors Bureau
(CVB) as the official film liaison for the City of
Augusta. (Approved by Public Services Committee June 13,
2017)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Lena Bonner
From:
Sent:
To:
Subject:
Lena,
Commissioner Sean Frantom
Friday, June 02, 2017 2:43 PM
Lena Bonner
Public Services Agenda
Please place the following agenda item on the Public Services committee agenda -
Discuss recognizing cvB as the official film liaison for the city of Augusta
Thank you,
Sean
Please consider the environment before printing this email.
a resuit of the e-mail transrnission. lf verificat;on is required, please recluest a haid copy versto6.AED:104 1
Commission Meeting Agenda
6/20/2017 2:00 PM
Noise Ordinance Waiver at Augusta Common for Augusta Pride
Department:Recreation and Parks
Department:Recreation and Parks
Caption:Motion to approve the waiver of the noise ordinance for Augusta
Pride and authorize the Law Department to review the current
noise ordinance. (Approved by Public Services Committee June
13, 2017)
Background:Augusta Pride has requested that the noise ordinance be waived
for their event on Friday June 23, 2017 from 11pm to
midnight. This will be the 5th year for this event which has been
allowed in the previous 4 years to run until midnight.
Analysis:
Financial Impact:
Alternatives:1) Approve the waiver of the noise ordinance. 2) Authorize the
law department to review the current noise ordinance. 3) Not
approve the waiver request.
Recommendation:Approve the waiver of the noise ordinance and authorize the law
department to review the current noise ordinance.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Clerk of Commission
Cover Memo
Director H. Glenn Park.er
Augusta Recreation and Parks Department
c/o Augusta Law Department
520 Greene Street
Augusta, GA 3090 l
MATTHEW
JAM ES
DUNCAN
ATTORNEY AT LAW, P.C.
June 5, 2017
Re: One Hour Waiver of Noise Ordinance at the Augusta Common
June 23, 2017 i Beats on Broad I Augusta Pride 2017
Director Parker,
On behalf of Augusta Pride, Inc., please consider this a request to waive the Augusta-Richmond County
noise ordinance between the hours of 1 t PM and 12 AM midnight on Friday, June 23, 2017, for the 2017 Beats
on Broad concert featuring pop star Bebe Rexha.
Augusta P1ide is set to host its 8th annual Augusta Pride Festival this June 22nd through 25th. Since its
first festival in 2009, the event has grown to become the third largest held at the Augusta Common and has an
annual local economic impact of over $800,000. Augusta Pride also has an excellent relationship with the
Richmond County Sheriffs Office and has had no major law enforcement incidents over its 8 year history.
Moreover, for the last four years, the Beats on Broad concert has been held on the Friday evening of the
festival and has been permitted to run until 12 AM midnight. Since its inception four years ago, to my
knowledge, there have been no noise complaints associated with the Beats on Broad concert, including between
the hours of 11 PM and 12 AM midnight.
Augusta Plide is a well-organized, well-respected, and well-funded professional organization that
responsibly hosts the Augusta Pride festival every year without incident. Granting our modest request to waive
the noise ordinance between the hours of 11 PM and 12 AM midnight will allow Augusta Pride to continue to
host a successful and popular event without undue inconvenience to the downtown area and its residents.
Thank you very much for your consideration, and if you have any questions or concerns, please do not
hesitate to contact me.
atthew James Duncan
Legal c bunsel for Augusta Pride, Inc.
2602 Commons Blvd, Ste A. Augusta. GA 30909 • office@matthewjamesduncan.com I Phone: 706-755-2928 1 Fax: 706-664-0407 • www.matthewjamesduncan.com
Commission Meeting Agenda
6/20/2017 2:00 PM
ZA-R-248
Department:Planning and Development
Department:Planning and Development
Caption: Motion to approve ZA-R-248 - A request for concurrence with
the Augusta Georgia Planning Commission to approve a request
to amend the Comprehensive Zoning Ordinance for Augusta
Georgia by adding Noise (Ordinance) to Section 2 – Definitions,
Section 4 – Off-Street Parking and Loading, Section 21 – B-1
(Neighborhood Business), Section 22 – B-2 (General Business).
Waive second reading (Approved by the Commission May 16,
2017 and by Public Services Committee June 13, 2017)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/20/2017 2:00 PM
Rocky Creek Enterprise Zone Ordinance.
Department:
Department:
Caption:Motion to approve revised Rocky Creek Enterprise Zone
Ordinance. (Approved by Administrative Services Committee
June 13, 2017)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
ORDINANCE NO. _________
AN ORDINANCE AMENDING THE AUGUSTA-RICHMOND COUNTY CODE
SO AS TO AMEND SECTION 2-4-21 BY EXTENDING THE BOUNDARIES
OF THE “ROCKY CREEK ENTERPRISE ZONE”; TO PROVIDE AN EFFECTIVE
DATE; TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES
BE IT ORDAINED BY THE AUGUSTA- RICHMONDY COUNTY COMMISSION,
and it is hereby ordained by authority of same as follows:
SECTION 1. The Augusta-Richmond County Code, Title 2, is hereby amended by
deleting in its entirety Section 2-4-21, and replacing it with a new Section 2-4-21 to read as
follows:
§ 2-4-21. DESIGNATION OF “ROCKY CREEK ENTERPRISE ZONE”.
The Augusta-Richmond County Commission hereby designates the area hereinafter
described as an Enterprise Zone to be known as the “Rocky Creek Enterprise Zone”, to wit:
BOUNDARY DESCRIPTION
Beginning at the point of the intersection of the centerline of Milledgeville Road/Martin Luther
King Jr. Boulevard and the centerline of Olive Road; thence in a southeasterly direction along
the centerline of Olive Road to its intersection with the centerline of Gordon Highway (US
U251781278); thence in a southwesterly direction along the centerline of Gordon Highway to a
point of intersection with Peach Orchard Road (US 25); thence continuing in a southwesterly
direction along the centerline of Peach Orchard Road (US 25) to a point of intersection with the
centerline of Tubman Home Road/Mike Padgett Highway (State Route 56); thence continuing in
a southeasterly director along the centerline of Mike Padgett Highway (State Route 56) to its
intersection with the centerline of Nixon Road; thence in an easterly direction along the
centerline of Nixon intersection with the right of way of the Norfolk Southern Railroad; thence
in a southwesterly direction along the northwest right of way of the Norfolk Southern Railroad
to its intersection with the centerline of Rocky Creek; thence in a westerly direction along the
centerline of Rocky Creek to its intersection with the centerline of Deans Bridge Road; thence in
a southwesterly direction along the centerline of Deans Bridge Road to the intersection with
the centerline of Richmond Hill Road; thence in a southwesterly direction along the centerline
Richmond Hill Road to its intersection with the centerline of the Bobby Jones Expressway (l-
520); thence in a westerly direction along the centerline of Bobby Jones Expressway to its
intersection with the centerline of Old McDuffie Road; thence in a northerly direction along the
centerline of Old McDuffie Road to its intersection with the centerline of Milledgeville Road;
thence in a northeasterly direction along the centerline of Milledgeville Road to its intersection
with the centerline of Wheeless Road; thence in a northeasterly direction along the centerline
of Wheeless Road to its intersection with the centerline of Gordon Hwy (US 78/2781; thence
continuing in a northeasterly direction along the centerline of Highland Ave to its intersection
with the centerline of CSX railroad; thence in an easterly direction along the centerline of CSX
railroad to its intersection with the centerline of Killingsworth Road; thence in an southwesterly
direction along the centerline of Killingsworth Road to its intersection with the centerline of
Milledgeville Road; thence in a southeasterly direction along the centerline of Milledgeville
Road Martin Luther King Jr. Blvd. to the point of beginning.
SECTION 2. This ordinance shall become effective immediately upon adoption
SECTION 3. All Ordinances or parts of ordinances in conflict herewith are herby
repealed.
Duly adopted this ________ day of ______________, 2017.
_________________________________
Mayor
ATTEST:
_______________________________
Clerk of Commission
1st Reading ______________________
2nd Reading______________________
Published in the Augusta Chronicle ___________________
Commission Meeting Agenda
6/20/2017 2:00 PM
Animal Services Grant
Department:Animal Services
Department:Animal Services
Caption:Motion to approve a request from Augusta Animal Services to
receive a grant from Maddie’s Fund, in the amount of $5,000.00, to
build an Outdoor Enclosed Cat Space. (Approved by Public Safety
Committee June 13, 2017)
Background:Maddie’s Fund provides Innovation Grants to fund Capacity for Care
projects at shelters, rescue organizations, etc. across the country to
advance lifesaving and a healthy habitat for dogs and cats.
Analysis:N/A
Financial Impact:Accept grant to be spent on enrichment of cats at Augusta Animal
Services.
Alternatives:Deny request to receive grant.
Recommendation:Approve grant and amend revenue and expense budgets accordingly.
Funds are Available
in the Following
Accounts:
Object code to be determined pending Commission decision.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/20/2017 2:00 PM
Implementation of Tax Appraisal and Billing Software
Department:Information Technology
Department:Information Technology
Caption:Motion to approve Contract with Tyler Technologies to
implement iasWorld software.(Approved by Public Safety
Committee June 13, 2017)
Background:The TAO must maintain software that will capture information
about property, buildings, ownership, values, etc. in order to
prepare a tax digest. The TCO likewise has to pull together
information from various systems in order to manage customer
accounts, create tax bills, perform cashiering and reconciliation
functions, etc. The two offices have used separate software
systems since the late 1990’s, and Information Technology (IT)
has worked with them and the respective vendors in order to
develop interfaces that facilitate communications between the
different systems so that the offices can share information and
carry out their functions more efficiently. The TCO system is
manufactured and supported by Manatron, Inc. Both of these
solutions were designed by their respective vendors with the
requirements of smaller jurisdictions (primarily rural Georgia
counties) as their primary consideration, and as a result both of the
solutions are inadequate to the current needs of the TAO and
TCO.
Analysis:The goal of this project is multi-faceted: Enhance the capability of
the Augusta offices and departments to capture and maintain
accurate property and customer information, value properties in
accordance with Computer Assisted Mass Appraisal (CAMA) best
practices, generate tax bills (and other bills independent of the tax
system), accept payments, and facilitate teamwork among county
offices through effective information transfer and sharing. The
live connection between the systems ensures that an update in one
system is reflected immediately in the other, which enables staff to
be more efficient and improves customer services since the staff
members assisting customers will have immediate access to new
information. Likewise, the capture and storage of information in a
Cover Memo
modern database structure means that processes, such as the
generation of a tax digest (which currently takes weeks) could be
done in a matter of days. This project presents Augusta with the
opportunity to streamline several major processes that directly
impact our property assessment and tax collection systems. This
project is an opportunity to unify data collection, property
valuation, billing, processing accounts payable and receipting
under the same umbrella. Based on input from other governments
using this technology, there are many efficiencies to be gained that
Augusta has been unable to explore up until now because of the
disparities between different software packages and databases.
This project has many positive impacts for Augusta departments.
The system would provide common reporting and instantaneous
update of information. Processes which are currently handled
manually would be automated because of the sophistication of the
data model used in a larger software platform which is made for
larger governments and their needs. IT would benefit from a
system administration standpoint since the existing software
packages in use by the TCO and TAO currently have to be
integrated using a series of queries and programs that work
"behind the scenes", which typically occurs after-hours and not in
real-time, although some processing must take place during
working hours and serves as a disruption to normal operations.
Augusta staff members have visited with DeKalb County,
Georgia, which already uses a system that is similar to what
Augusta proposes to implement. DeKalb's TAO, TCO, and IT
staff members universally praised the ease of use, enhancements
in reporting, and improvements in workflow efficiency that the
new system would offer. DeKalb's size and needs are more
analogous to Augusta than the customer base of either of our
existing TCO and TAO systems, which were designed by their
respective vendors with the requirements of smaller jurisdictions
(primarily rural Georgia counties) as their primary consideration.
Columbus-Muscogee and Chatham County are also moving to this
software platform. Tyler Technologies intends to provide Augusta
with iasWorld software, with the modules that will replace the
existing functions supplied by WinGAP and Manatron. The
estimated cost of the project will be $3,416,583.88, including
$2,876,640 for vendor software and services and $389,943.88 for
Information Technology Hardware (servers and associated
equipment, mobile devices, etc.). This project is expected to be
completed in two phases. The TCO will implement first, projected
for the Summer of 2018, and TAO is projected to implement in
time to create the tax digest in the Summer of 2019. It is requested
that an additional $150,000 of contingency from SPLOST 7 are
allocated to the project in order to accommodate any
modifications to hardware or software based on potential changes
in technology that will take place during this two-year project.
This would make the final projected total of the project
$3,416,583.88. Cover Memo
Financial Impact:$3,416,583.88, funded from SPLOST 7. Approximate annual
maintenance for this solution is $207,000.
Alternatives:N/A
Recommendation:Approve Contract with Tyler Technologies to implement iasWorld
software
Funds are Available
in the Following
Accounts:
The project will be funded through IT SPLOST 7 funds as
approved for this specific software.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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LICENSE AND SERVICES AGREEMENT
This License and Services Agreement is made between Tyler Technologies, Inc. and Client.
WHEREAS, Client selected Tyler to license the software products and perform the services set forth in the
Investment Summary and Statement of Work and Tyler desires to perform such actions under the terms
of this Agreement;
NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and promises set forth
in this Agreement, Tyler and Client agree as follows:
SECTION A – DEFINITIONS
· “Agreement” means this License and Services Agreement.
· “Client” means Augusta, Georgia located at 535 Telfair St., Augusta, GA 30901.
· “Client Responsibilities” means the responsibilities of the Client as described in Exhibit D.
· Client Data” means Client data and information, whether structured or unstructured, posted,
transferred, transmitted or otherwise provided or made available to us by or on behalf of Client
in connection with this Agreement.
· “Defect” means a failure of the Tyler Software to substantially conform to the functional
descriptions set forth in our User Guides, or their functional equivalent. Future functionality may
be updated, modified, or otherwise enhanced through our maintenance and support services,
and the governing functional descriptions for such future functionality will be set forth in our
then-current User Guides.
· “Developer” means a third party who owns the intellectual property rights to Third Party
Software.
· “Effective Date” means the date on which your authorized representative signs the Agreement.
· “Force Majeure” means an event beyond the reasonable control of you or us, including, without
limitation, governmental action, war, riot or civil commotion, fire, natural disaster, extreme
inflation (eight percent or greater), or any other cause that could not with reasonable diligence
be foreseen or prevented by you or us.
· “Investment Summary” means the agreed upon cost proposal for the software, products, and
services attached as Exhibit A.
· “Invoicing and Payment Policy” means the invoicing and payment policy. A copy of our current
Invoicing and Payment Policy is attached as Exhibit B.
· “Tyler Software” means our proprietary software and related interfaces identified in the
Investment Summary and licensed to you, on an unlimited user-count basis, through this
Agreement.
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· “Maintenance and Support Agreement” means the terms and conditions governing the provision
of maintenance and support services to all of our customers. A copy of our current Maintenance
and Support Agreement is attached as Exhibit E.
· “Statement of Work” means the description of services to be supplied by us through this
Agreement, attached as Exhibit C.
· “Support Call Process” means the support call process applicable to all of our customers. A copy
of our current Support Call Process is attached as Schedule 1 to Exhibit E.
· “Third Party End User License Agreement(s)” means the end user license agreement(s), if any,
for the Third Party Software attached as Exhibit F.
· “Third Party Hardware” means the third party hardware, if any, identified in the Investment
Summary.
· “Third Party Products” means the Third Party Software and Third Party Hardware.
· “Third Party Software” means the third party software, if any, identified in the Investment
Summary.
· “Tyler” means Tyler Technologies, Inc., a Delaware corporation.
· “User Guides” means the user guides for the Tyler Software.
· “we”, “us”, “our” and similar terms mean Tyler.
· “you” and similar terms mean Client.
SECTION B – SOFTWARE LICENSE
1. License Grant and Restrictions.
1.1 We grant to you a license to use the Tyler Software for your internal business purposes only. You
may make copies of the Tyler Software for backup and testing purposes, so long as such copies
are not used in production and the testing is for internal use only. Your rights to use the Tyler
Software are perpetual but may be revoked if you do not comply with the terms of this
Agreement.
1.2 The User Guides are licensed to you and may be used and copied by your employees for internal,
non-commercial reference purposes only.
1.3 You may not: (a) transfer or assign the Tyler Software to a third party; (b) reverse engineer,
decompile, or disassemble the Tyler Software; (c) rent, lease, lend, or provide commercial hosting
services with the Tyler Software; or (d) publish or otherwise disclose the Tyler Software or User
Guides to third parties.
1.4 The license terms in this Agreement apply to updates and enhancements we may provide to you
or make available to you through your Maintenance and Support Agreement.
1.5 The right to transfer the Tyler Software to a replacement hardware system is included in your
license. You will give us advance written notice of any such transfer and will pay us for any
required or requested technical assistance associated with such transfer.
1.6 Your license to the Tyler Software is limited to using it for your internal business purposes
1.7 We reserve all rights not expressly granted to you in this Agreement. The Tyler Software and User
Guides are protected by copyright and other intellectual property laws and treaties. We own the
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title, copyright, and other intellectual property rights in the Tyler Software and the User Guides.
The Tyler Software is licensed, not sold.
2. License Fees. You agree to pay us the license fees in the amounts set forth in the Investment
Summary. Those amounts are payable in accordance with our Invoicing and Payment Policy.
3. Escrow. We maintain an escrow agreement with a third party under which we place the source code
for each major release of the Tyler Software. You may be added as a beneficiary to the escrow
agreement by completing a standard beneficiary enrollment form and paying the annual beneficiary
fee directly to the escrow agent. You will be responsible for maintaining your ongoing status as a
beneficiary, including payment of the then-current annual beneficiary fees. Release of source code
for the Tyler Software is strictly governed by the terms of the escrow agreement.
4. Limited Warranty. We warrant that the Tyler Software will be without Defect(s) as long as you have
a Maintenance and Support Agreement in effect. If the Tyler Software does not perform as
warranted, we will use all reasonable efforts, consistent with industry standards, to cure the Defect
as set forth in the Maintenance and Support Agreement.
SECTION C – PROFESSIONAL SERVICES
1. Services. We will provide you the various implementation-related services described in the Statement
of Work. You will receive those services according to our industry standard implementation plan,
which outlines roles and responsibilities in calendar and project documentation. We will finalize that
documentation with you upon execution of this Agreement.
2. Professional Services Fees. You agree to pay us the professional services fees in the amounts set forth
in the Investment Summary. Those amounts are payable in accordance with our Invoicing and
Payment Policy.
3. Additional Services. The Investment Summary contains the scope of services and related costs
(including programming and/or interface estimates) required for the project based on our
understanding of the specifications you supplied. If additional work is required, or if you use or
request additional services, we will provide you with an addendum outlining the costs for the
additional work. The price quotes in the addendum will be valid for thirty (30) days from date of
issuance.
4. Cancellation. We make all reasonable efforts to schedule our personnel for travel, including arranging
travel reservations, at least two (2) weeks in advance of commitments. Therefore, if you cancel
services less than two (2) weeks in advance (other than for Force Majeure or breach by us), you will
be liable for all (a) non-refundable expenses incurred by us on your behalf, and (b) daily fees
associated with cancelled professional services if we are unable to reassign our personnel. We will
make all reasonable efforts to reassign personnel in the event you cancel within two (2) weeks of
scheduled commitments.
5. Services Warranty. We will perform the services in a professional, workmanlike manner, consistent
with industry standards. In the event we provide services that do not conform to this warranty, we
will re-perform such services at no additional cost to you.
6. Site Access and Requirements. You agree to provide us with full and free access to your personnel,
facilities, and equipment as may be reasonably necessary for us to provide implementation services,
subject to any reasonable security protocols or other written policies provided to us. You further
agree to provide a reasonably suitable environment, location, and space for the installation of the
Tyler Software and Third Party Products, including, without limitation, sufficient electrical circuits,
4
cables, and other reasonably necessary items required for the installation and operation of the Tyler
Software and Third Party Products.
7. Client Assistance. You acknowledge that the implementation of the Tyler Software is a cooperative
process requiring the time and resources of your personnel. You agree to use all reasonable efforts
to cooperate with and assist us as may be reasonably required to meet the agreed upon project
deadlines and other milestones for implementation. This cooperation includes at least working with
us to schedule the implementation-related services you have contracted for. We will not be liable for
failure to meet any deadlines and milestones when such failure is due to Force Majeure or to the
failure by your personnel to provide such cooperation and assistance (either through action or
omission).
8. Temporary Suspension. To the extent the scope of work is not altered, you may unilaterally order a
temporary suspension stopping the services described in the Statement of Work or a delay of the
services to be performed by us under the Statement of Work, by giving thirty (30) days prior written
notice to us. We will resume our performance of the services under the same terms and conditions
as stated in this Agreement upon written notice, on a mutually agreed upon timetable, which in all
events must be commercially reasonable. We will provide you with an addendum outlining any
additional costs or expenses actually incurred by us as a result of recommencing the services No
suspension of this Agreement is permitted in the aggregate to exceed a period of forty-five (45) days
within any one year of this Agreement. If the total number of days of suspension exceeds forty-five
(45) days, we may, by written notice delivered to you, treat the suspension as an early termination of
this Agreement. In the event of termination under this provision, you will pay us for all undisputed
fees and expenses related to the software, products, and/or services you have received, or we have
incurred or delivered, prior to the effective date of termination. You will not be entitled to a refund
or offset of previously paid license and other fees.
SECTION D – MAINTENANCE AND SUPPORT
We will provide you with maintenance and support services for the Tyler Software under the terms of our
standard Maintenance and Support Agreement. You agree to pay us the annual maintenance and support
fees in accordance with our Invoicing and Payment Policy.
SECTION E – THIRD PARTY PRODUCTS
1. Third Party Hardware. We will sell, deliver, and install onsite the Third Party Hardware, if you have
purchased any, for the price set forth in the Investment Summary. Those amounts are payable in
accordance with our Invoicing and Payment Policy.
2. Third Party Software. Upon payment in full of the Third Party Software license fees, you will receive
a non-transferable license to use the Third Party Software and related documentation for internal
business purposes only. Your license rights to the Third Party Software will be governed by the Third
Party End User License Agreement(s).
2.1 We will install onsite the Third Party Software. The installation cost is included in the installation
fee in the Investment Summary.
2.2 If the Developer charges a fee for future updates, releases, or other enhancements to the Third
Party Software, you will be required to pay such additional future fee.
2.3 The right to transfer the Third Party Software to a replacement hardware system is governed by
the Developer. You will give us advance written notice of any such transfer and will pay us for any
5
required or requested technical assistance associated with such transfer.
3. Third Party Products Warranties.
3.1 We are authorized by each Developer to grant or transfer the licenses to the Third Party Software.
3.2 You acknowledge that we are not the manufacturer of the Third Party Products. We do not
warrant or guarantee the performance of the Third Party Products. However, we grant and pass
through to you any warranty that we may receive from the Developer or supplier of the Third
Party Products.
4. Maintenance. If you have a Maintenance and Support Agreement in effect, you may report defects
and other issues related to the Third Party Software directly to us, and we will (a) directly address the
defect or issue, to the extent it relates to our interface with the Third Party Software; and/or (b)
facilitate resolution with the Developer, unless that Developer requires that you have a separate,
direct maintenance agreement in effect with that Developer. In all events, if you do not have a
Maintenance and Support Agreement in effect with Tyler, you will be responsible for resolving defects
and other issues related to the Third Party Software directly with the Developer.
SECTION F – INVOICING AND PAYMENT; INVOICE DISPUTES
1. Invoicing and Payment. We will invoice you, and you shall pay, the fees for the license(s), products,
and services in the Investment Summary per our Invoicing and Payment Policy, subject to Section F(2).
The terms of this Agreement supersede any and all provisions of the Georgia Prompt Payment Act.
2. Invoice Disputes. If you believe any delivered product or service does not conform to the warranties
in this Agreement, you will provide us with written notice within thirty (30) days of your receipt of the
applicable invoice. The written notice must contain sufficient detail of the issues you contend are in
dispute so that we can confirm the issue and respond to your notice with either a justification of the
invoice, an adjustment to the invoice, or a proposal addressing the issues presented in your notice.
We will work with you as may be necessary to develop an action plan that outlines reasonable steps
to be taken by each of us to resolve any issues presented in your notice. You may withhold payment
of the amount(s) actually in dispute, and only those amounts, until we complete the action items
outlined in the plan. If we are unable to complete the action items outlined in the action plan because
of your failure to complete the items agreed to be done by you, then you will remit full payment of
the invoice. We reserve the right to suspend delivery of all services, including maintenance and
support services, if you fail to pay an invoice not disputed as described above as described above
within fifteen (15) days of notice of our intent to do so.
SECTION G – TERM; TERMINATION
1. Term. The initial term of this Agreement is five (5) years from the Effective Date unless earlier
terminated as set forth herein. Thereafter, the Agreement will renew automatically on the annual
anniversary of the Effective Date for additional one (1) year terms unless terminated in writing by you
at least thirty (30) days prior to the end of the then-current term, or unless terminated by you in
accordance with Sections G(2) - G(6) below. As set forth in Section B, upon payment in full of the
license fees, we grant you a perpetual license to use the Tyler Software for your internal business
purposes and such license does not expire with expiration or non-renewal of the term provided you
comply with the license terms and restrictions in Section B.
2. For Cause. If you believe we have materially breached this Agreement, you will invoke the Dispute
Resolution clause set forth in Section I(3). You may terminate this Agreement for cause in the event
6
we do not cure, or create a mutually agreeable action plan to address, a material breach of this
Agreement within the thirty (30) day window set forth in Section I(3). In the event of termination for
cause, you will pay us for all undisputed fees and expenses related to the software, products, and/or
services you have received, or we have incurred or delivered, prior to the effective date of
termination.
3. Lack of Appropriations. If you should not appropriate or otherwise make available funds sufficient to
purchase, lease, operate, or maintain the products or services set forth in this Agreement, you may
unilaterally terminate this Agreement effective on the final day of the fiscal year through which you
have funding. In the event of termination due to a lack of appropriations, you will pay us for all
undisputed fees and expenses related to the software, products, and/or services you have received,
or we have incurred or delivered, prior to the effective date of termination. Any disputed fees and
expenses must have been submitted to the Invoice Dispute process set forth in Section F(2) at the
time of termination in order to be withheld at termination. You will not be entitled to a refund or
offset of previously paid license and other fees.
4. Termination for Convenience: Upon no less than thirty (30) days’ advance written notice to us, you
may, without cause and without prejudice to any other right or remedy of ours, elect to terminate the
Agreement. In such case, we shall be paid (without duplication of any items) for all undisputed fees
and expenses related to the software, products, and/or services you have received, or we have
incurred or delivered, prior to the effective date of termination. Any disputed fees and expenses must
have been submitted to the Invoice Dispute process set forth in Section F(2) at the time of termination
in order to be withheld at termination. You will not be entitled to a refund or offset of previously paid
license and other fees.
5. Force Majeure. Except for your payment obligations, either you or we may terminate this Agreement
if a Force Majeure event suspends performance of scheduled tasks for a period of forty-five (45) days
or more. In the event of termination due to Force Majeure, you will pay us for all undisputed fees and
expenses related to the software, products, and/or services you have received, or we have incurred
or delivered, prior to the effective date of termination. Any disputed fees and expenses must have
been submitted to the Invoice Dispute process set forth in Section F(2) at the time of termination in
order to be withheld at termination. You will not be entitled to a refund or offset of previously paid
license and other fees.
6. O.C.G.A. §36-60-13. You may terminate this Agreement in accordance with O.C.G.A. §36-60-13 et
seq. Unless you take affirmative action to terminate this Agreement in accordance with O.C.G.A. §36-
60-13, this Agreement will continue for the duration of the initial five (5) year term and will
automatically renew thereafter in accordance with Section G(1) of this Agreement. You will pay us
for all undisputed fees and expenses related to the software, products, and/or services you have
received, or we have incurred or delivered, prior to the effective date of termination. Any disputed
fees and expenses must have been submitted to the Invoice Dispute process set forth in Section F(2)
at the time of termination in order to be withheld at termination. You will not be entitled to a refund
or offset of previously paid license and other fees.
SECTION H – INDEMNIFICATION, LIMITATION OF LIABILITY AND INSURANCE
1. Intellectual Property Infringement Indemnification.
1.1 We will defend you against any third party claim(s) that the Tyler Software or User Guides infringe
7
that third party’s patent, copyright, or trademark, or misappropriate its trade secrets, and will pay
the amount of any resulting adverse final judgment (or settlement to which we consent). You
must notify us promptly in writing of the claim and give us sole control over its defense or
settlement. You agree to provide us with reasonable assistance, cooperation, and information in
defending the claim at our expense.
1.2 Our obligations under this Section H(1) will not apply to the extent the claim or adverse final
judgment is based on your: (a) use of a previous version of the Tyler Software and the claim would
have been avoided had you installed and used the current version of the Tyler Software, and we
provided notice of that requirement to you; (b) combining the Tyler Software with any product or
device not provided, contemplated, or approved by us; (c) altering or modifying the Tyler
Software, including any modification by third parties at your direction or otherwise permitted by
you; (d) use of the Tyler Software in contradiction of this Agreement, including with non-licensed
third parties; or (e) willful infringement, including use of the Tyler Software after we notify you to
discontinue use due to such a claim.
1.3 If we receive information concerning an infringement or misappropriation claim related to the
Tyler Software, we may, at our expense and without obligation to do so, either: (a) procure for
you the right to continue its use; (b) modify it to make it non-infringing; or (c) replace it with a
functional equivalent, in which case you will stop running the allegedly infringing Tyler Software
immediately. Alternatively, we may decide to litigate the claim to judgment, in which case you
may continue to use the Tyler Software consistent with the terms of this Agreement.
1.4 If an infringement or misappropriation claim is fully litigated and your use of the Tyler Software is
enjoined by a court of competent jurisdiction, in addition to paying any adverse final judgment
(or settlement to which we consent), we will, at our option, either: (a) procure the right to
continue its use; (b) modify it to make it non-infringing; (c) replace it with a functional equivalent;
or (d) terminate your license and refund the license fees paid for the infringing Tyler Software, as
depreciated on a straight-line basis measured over seven (7) years from the Effective Date. We
will pursue those options in the order listed herein. This section provides your exclusive remedy
for third party copyright, patent, or trademark infringement and trade secret misappropriation
claims.
2. Property Damage and Personal Injury Indemnification.
2.1 We will indemnify and hold harmless you and your agents, officials, and employees from and
against any and all third-party claims, losses, liabilities, damages, costs, and expenses (including
reasonable attorney's fees and costs) for (a) personal injury or property damage to the extent
caused by our negligence or willful misconduct; or (b) our violation of a law applicable to our
performance under this Agreement. You must notify us promptly in writing of the claim and give
us sole control over its defense or settlement. You agree to provide us with reasonable assistance,
cooperation, and information in defending the claim at our expense.
2.2 To the extent permitted by applicable law, you will indemnify and hold harmless us and our
agents, officials, and employees from and against any and all third-party claims, losses, liabilities,
damages, costs, and expenses (including reasonable attorney's fees and costs) for (a) personal
injury or property damage to the extent caused by your negligence or willful misconduct; or (b)
your violation of a law applicable to your performance under this Agreement. We will notify you
promptly in writing of the claim and will give you sole control over its defense or settlement. We
agree to provide you with reasonable assistance, cooperation, and information in defending the
claim at your expense.
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3. DISCLAIMER. EXCEPT FOR THE EXPRESS WARRANTIES PROVIDED IN THIS AGREEMENT AND TO THE
MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WE HEREBY DISCLAIM ALL OTHER
WARRANTIES AND CONDITIONS, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING, BUT
NOT LIMITED TO, ANY IMPLIED WARRANTIES, DUTIES, OR CONDITIONS OF MERCHANTABILITY OR
FITNESS FOR A PARTICULAR PURPOSE.
4. LIMITATION OF LIABILITY. EXCEPT AS OTHERWISE EXPRESSLY SET FORTH IN THIS AGREEMENT, OUR
LIABILITY FOR DAMAGES ARISING OUT OF THIS AGREEMENT, WHETHER BASED ON A THEORY OF
CONTRACT OR TORT, INCLUDING NEGLIGENCE AND STRICT LIABILITY, SHALL BE LIMITED TO YOUR
ACTUAL DIRECT DAMAGES, NOT TO EXCEED (A) PRIOR TO FORMAL TRANSITION TO MAINTENANCE
AND SUPPORT, THE TOTAL ONE-TIME FEES SET FORTH IN THE INVESTMENT SUMMARY; OR (B)
AFTER FORMAL TRANSITION TO MAINTENANCE AND SUPPORT, THE THEN-CURRENT ANNUAL
MAINTENANCE AND SUPPORT FEE. THE FOREGOING LIMITATION OF LIABILITY SHALL NOT APPLY
TO CLAIMS THAT ARE SUBJECT TO SECTIONS H(1) AND H(2).
5. EXCLUSION OF CERTAIN DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW,
IN NO EVENT SHALL WE BE LIABLE FOR ANY SPECIAL, INCIDENTAL, PUNITIVE, INDIRECT, OR
CONSEQUENTIAL DAMAGES WHATSOEVER, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY
OF SUCH DAMAGES.
6. No Liquidated Damages. Due to the special nature of this licensing agreement and other remedies
provided in this Agreement, the parties agree that liquidated damages are not applicable.
7. Insurance Requirements. We shall, at all times that this Agreement is in effect, cause to be maintained
in force and effect an insurance policy(s) that will ensure and indemnify you against liability or
financial loss resulting from injuries occurring to persons or property or occurring as a result of any
negligent error, act, or omission of ours in performance of the work during the term of this
Agreement.
We shall provide, at all times that this agreement is in effect, Worker's Compensation insurance in
accordance with the laws of the State of Georgia.
We shall provide, at all times that this Agreement is in effect, Insurance with limits of not less than:
A. Workmen’s Compensation Insurance – in accordance with the laws of the State of Georgia.
B. Commercial General Liability Insurance – in an amount of not less than One Million
($1,000,000) Dollars for injuries, including those resulting in death to any one person, and in
an amount of not less than One Million ($1,000,000) Dollars on account of any one
occurrence.
C. Property Damage Insurance – in an amount of not less than One Million ($1,000,000) Dollars
from damages on account of an occurrence, with an aggregate limit of One Million
($1,000,000) Dollars.
D. Professional Liability Insurance – in an amount of not less than Five Million ($5,000,000)
Dollars.
You will be named as an additional insured with respect to our liabilities hereunder in insurance
coverage’s identified in items (B) and (C).
The policies shall be written by a responsible company(s), with a current AM Best rating of at least A-
(IV. We shall provide you thirty-(30) days' written notice prior to any cancelation or termination of
coverage. Our Commercial General Liability and Auto policies shall name you as an additional, and a copy
9
of a certificate of insurance shall be filed with the Director within 5 days after the execution of this
Agreement.
SECTION I – GENERAL TERMS AND CONDITIONS
1. Additional Products and Services. You may purchase additional products and services at our then-
current list price by executing a mutually agreed addendum. The terms of this Agreement will control
any such additional purchase(s), unless otherwise specifically provided in the addendum.
2. Optional Items. Pricing for any listed optional products and services in the Investment Summary will
be valid for twelve (12) months from the Effective Date.
3. Dispute Resolution. You agree to provide us with written notice within thirty (30) days of becoming
aware of a dispute. You agree to cooperate with us in trying to reasonably resolve all disputes,
including, if requested by either party, appointing a senior representative to meet and engage in good
faith negotiations with our appointed senior representative. Senior representatives will convene
within thirty (30) days of the written dispute notice, unless otherwise agreed. All meetings and
discussions between senior representatives will be deemed confidential settlement discussions not
subject to disclosure under Federal Rule of Evidence 408 or any similar applicable state rule. If we fail
to resolve the dispute, either of us may assert our respective rights and remedies in a court of
competent jurisdiction. All claims, disputes and other matters in question between the parties which
are not resolved pursuant to this Section I(3) arising out of or relating to the Agreement, or the breach
thereof, shall be decided in the Superior Court of Richmond County, Georgia or the federal courts for
the Southern District of Georgia. By executing this Agreement, we specifically consent to jurisdiction
and venue in Richmond County and waive any right to contest the jurisdiction and venue in the
Superior Court of Richmond County, Georgia or the federal courts for the Southern District of Georgia.
Nothing in this section shall prevent you or us from seeking necessary injunctive relief during the
dispute resolution procedures.
4. Taxes. The fees in the Investment Summary do not include any taxes, including, without limitation,
sales, use, or excise tax. If you are a tax-exempt entity, you agree to provide us with a tax-exempt
certificate. Otherwise, we will pay all applicable taxes to the proper authorities and you will reimburse
us for such taxes. If you have a valid direct-pay permit, you agree to provide us with a copy. For
clarity, we are responsible for paying our income taxes arising from our performance of this
Agreement.
5. Nondiscrimination. We will not discriminate against any person employed or applying for
employment concerning the performance of our responsibilities under this Agreement. This
discrimination prohibition will apply to all matters of initial employment, tenure, and terms of
employment, or otherwise with respect to any matter directly or indirectly relating to employment
concerning race, color, religion, national origin, age, sex, sexual orientation, ancestry, disability that
is unrelated to the individual's ability to perform the duties of a particular job or position, height,
weight, marital status, or political affiliation. We will post, where appropriate, all notices related to
nondiscrimination as may be required by applicable law.
6. E-Verify. We have complied, and will comply, with the E-Verify procedures administered by the U.S.
Citizenship and Immigration Services Verification Division for all of our employees assigned to your
project.
7. Subcontractors. We will not subcontract any services under this Agreement without your prior
written consent, not to be unreasonably withheld.
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8. Binding Effect; No Assignment. This Agreement shall be binding on, and shall be for the benefit of,
either your or our successor(s) or permitted assign(s). Neither party may assign this Agreement
without the prior written consent of the other party; provided, however, your consent is not required
for an assignment by us as a result of a corporate reorganization, merger, acquisition, or purchase of
substantially all of our assets.
9. Force Majeure. Neither party will be liable for delays in performing its obligations under this
Agreement to the extent that the delay is caused by Force Majeure; provided, however, that within
ten (10) business days of the Force Majeure event, the party whose performance is delayed provides
the other party with written notice explaining the cause and extent thereof, as well as a request for a
reasonable time extension equal to the estimated duration of the Force Majeure event.
10. No Intended Third Party Beneficiaries. This Agreement is entered into solely for the benefit of you
and us. No third party will be deemed a beneficiary of this Agreement, and no third party will have
the right to make any claim or assert any right under this Agreement. This provision does not affect
the rights of third parties under any Third Party End User License Agreement(s).
11. Entire Agreement; Amendment. This Agreement represents the entire agreement between you and
us with respect to the subject matter hereof, and supersedes any prior agreements, understandings,
and representations, whether written, oral, expressed, implied, or statutory. This Agreement may
only be modified by a written amendment signed by an authorized representative of each party.
12. Severability. If any term or provision of this Agreement is held invalid or unenforceable, the remainder
of this Agreement will be considered valid and enforceable to the fullest extent permitted by law.
13. No Waiver. In the event that the terms and conditions of this Agreement are not strictly enforced by
either party, such non-enforcement will not act as or be deemed to act as a waiver or modification of
this Agreement, nor will such non-enforcement prevent such party from enforcing each and every
term of this Agreement thereafter.
14. Independent Contractor. We are an independent contractor for all purposes under this Agreement.
15. Notices. All notices or communications required or permitted as a part of this Agreement must be in
writing and will be deemed delivered upon the earlier of the following: (a) actual receipt by the
receiving party; (b) upon receipt by sender of a certified mail, return receipt signed by an employee
or agent of the receiving party; (c) upon receipt by sender of proof of email delivery; or (d) if not
actually received, five (5) days after deposit with the United States Postal Service authorized mail
center with proper postage (certified mail, return receipt requested) affixed and addressed to the
other party at the address set forth on the signature page hereto or such other address as the party
may have designated by proper notice. The consequences for the failure to receive a notice due to
improper notification by the intended receiving party of a change in address will be borne by the
intended receiving party.
16. Client Lists. You agree that we may identify you by name in client lists, marketing presentations, and
promotional materials.
17. Confidentiality. Both parties recognize that their respective employees and agents, in the course of
performance of this Agreement, may be exposed to confidential information and that disclosure of
such information could violate rights to private individuals and entities, including the parties.
Confidential information is nonpublic information that a reasonable person would believe to be
confidential and includes, without limitation, personal identifying information (e.g., social security
numbers) and trade secrets, each as defined by applicable state law. Each party agrees that it will not
disclose any confidential information of the other party and further agrees to take all reasonable and
11
appropriate action to prevent such disclosure by its employees or agents. The confidentiality
covenants contained herein will survive the termination or cancellation of this Agreement. This
obligation of confidentiality will not apply to information that:
(a) is in the public domain, either at the time of disclosure or afterwards, except by breach of this
Agreement by a party or its employees or agents;
(b) a party can establish by reasonable proof was in that party's possession at the time of initial
disclosure;
(c) a party receives from a third party who has a right to disclose it to the receiving party; or
(d) is the subject of a disclosure request under the Georgia Open Records Act or similar applicable
public disclosure laws governing this Agreement; provided, however, that in the event you
receive an open records or other similar applicable request, you will perform the functions
required by applicable law.
18. Business License. In the event a local business license is required for us to perform services hereunder,
you will promptly notify us and provide us with the necessary paperwork and/or contact information
so that we may timely obtain such license.
19. Governing Law. This Agreement will be governed by and construed in accordance with the laws of
the State of Georgia, USA.
20. Multiple Originals and Signatures. This Agreement may be executed in multiple originals, any of
which will be independently treated as an original document. Any electronic, faxed, scanned,
photocopied, or similarly reproduced signature on this Agreement or any amendment hereto will be
deemed an original signature and will be fully enforceable as if an original signature.
21. Cooperative Procurement. To the maximum extent permitted by applicable law, we agree that this
Agreement may be used as a cooperative procurement vehicle by eligible jurisdictions. We reserve
the right to negotiate and customize the terms and conditions set forth herein, including but not
limited to pricing, to the scope and circumstances of that cooperative procurement.
22. Non-Solicitation. During the Period of Agreement and for a period of six (6) months following the
project completion date, the Client will not solicit for employment or hire any Tyler employee without
the express written consent of Tyler.
23. Prohibition on Contingent Fees. We are prohibited from directly or indirectly advocating in exchange
for compensation that is contingent in any way upon the approval of this contract or the passage,
modification, or defeat of any legislative action on the part of the Augusta, Georgia Commission. We
shall not hire anyone to actively advocate in exchange for compensation that is contingent in any
way upon the passage, modification, or defeat of any contract or any legislation that is to go before
the Augusta, Georgia Commission.
24. Client Data. Client will retain ownership of all Client Data. Tyler will not reproduce, copy, duplicate,
disclose, or in any way treat Client Data in any manner except that contemplated by this Agreement.
We shall certify, in writing, that all Client Data has either been returned to Client or destroyed upon
termination of this Agreement.
25. Performance Bond. We will secure a performance bond (“Bond”) within at least ten (10) Business
Days prior to the anticipated Project Initiation Date in the face amount of $2,843,190. The Bond will
12
have a cost to you of $33,450 based on the total bond amount of services to be provided under this
Agreement for an initial term of twenty-four (24) months. In the event that you desire to renew or
extend the term of the performance bond, you shall be responsible for any additional bond
premiums and any renewal thereof shall be subject to underwriting or surety approval.
26. Contract Documents. This Agreement includes the following exhibits which are hereby included in
the following order behind the Agreement:
Exhibit A Investment Summary
Exhibit B Invoicing and Payment Policy
Exhibit C Statement of Work
Exhibit D Client Responsibilities
Exhibit E Maintenance and Support Agreement
Schedule 1: Support Call Process
Exhibit F Third Party End User License Agreement(s)
Exhibit G Performance Bond
Exhibit H Augusta, GA Vendor Access Agreement
_____________________________________________________________________________________
IN WITNESS WHEREOF, a duly authorized representative of each party has executed this Agreement as of
the date(s) set forth below.
Tyler Technologies, Inc. Augusta, Georgia
Appraisal & Tax Division
By: By:
Name: Gus Tenhundfeld Name: Hardie Davis, Jr.
Title: Inside Sales Manager Title: Mayor
Date: Date:
Attest:_________________________________
Name: Lena J. Bonner, Clerk of Commission
Date:___________________________________
13
Address for Notices: Address for Notices:
Tyler Technologies, Inc. August, GA Information Technology
One Tyler Way 535 Telfair Street, Building 2000
Moraine, OH 45439 Augusta, GA 30901
Attention: Director of Implementations Attention: IT Director
AND
Augusta, GA Law Department
535 Telfair Street, Building 3000
Augusta, GA 30901
Attention: General Counsel
Exhibit A
1
Investment Summary
The following Investment Summary details the software, products, and services to be delivered by Tyler
Technologies, Inc. to the Client under your License and Services Agreement. This Investment Summary is
effective as of the Effective Date. Capitalized terms not otherwise defined will have the meaning assigned
to such terms in your License and Services Agreement.
Software License:
iasWorld CAMA™ and iasWorld Tax™ $659,680
iasWorld Inquiry & Appeals™ $64,380
iasWorld Personal Property™ $80,520
iasWorld Delinquent Tax™ $64,380
iasWorld Field Mobile™ $33,780
iasWorld Public Access™ $33,780
iasWorld® SmartFile $33,840
iasWorld® Financial Accounting $64,380
Existing Tyler Client Discount ($103,475)
Net Software License $931,265
Implementation Services
Project Management $456,000
Hardware/Software Installation $26,125
Fit Analysis/Requirements Analysis $97,165
iasWorld Table Setup $176,510
iasWorld Configuration $81,970
Customizations (up to1,200 hours) $179,000
Conversion $422,710
Additional Software Components
SmartFile $78,065
Field Mobile $32,260
Public Access $30,410
Documentation & Training
Documentation & Training Preparation $30,780
Onsite User Training (16 weeks) $80,000
Close-Out, Transition To Support, Post Implementation Support
System Test, Close Out & Transition $40,930
Onsite Post Implementation Support (16 weeks) $80,000
Additional Services – billed only as used – up to 715 hours $100,000
Net Professional Services Fees $1,911,925
Total One-Time Software and Services Costs $2,843,190
Performance Bond Cost: $33,450
All amounts in this Agreement are expressed in United States Dollars (US$).
Exhibit A
2
Year 1 Maintenance and Support Fees:
· Tax Software ($93,650.00) – includes iasWorld Tax; Delinquent Tax; Financial Accounting
· Assessor Software ($113,295.00) – Includes iasWorld CAMA; Personal Property; Field
Mobile; Public Access; SmartFile.
Exhibit B
1
Invoicing and Payment Policy
Tyler Technologies, Inc. will provide you with the software, products, and services set forth in the
Investment Summary of your License and Services Agreement. Capitalized terms not otherwise defined
will have the meaning assigned to such terms in your License and Services Agreement.
Invoicing: We will invoice you for the applicable license fees, products, and services in the Investment
Summary as set forth below. Your rights to dispute any invoice are set forth in your License and Services
Agreement.
1. Tyler Software.
1.1 License Fees: License fees are due and invoiced on the Project Initiation Date.
1.2 Maintenance and Support Fees: Maintenance and support fees are invoiced annually in
advance.
The first year maintenance and support fees for the “Tax Software” shall be invoiced on the
date which is fifteen months following the Project Initiation Date for the Tax Software, in the
amount of $93,650.00.
The first year maintenance and support fees for the “Assessor Software” shall be invoiced on
the date which is fifteen months following the Project Initiation Date for the Assessor
Software in the amount of $113,295.00.
The Project Initiation Date for either the Tax Software project or the Assessor Software project
shall not exceed 24 months from the Effective Date unless the Project Initiation Date for the
relevant software solution is delayed solely on account of Tyler’s fault or as otherwise
mutually agreed by the parties.
The “Project Initiation Date” is the date on which a kickoff meeting is held, a project calendar
is established, and Tyler personnel begin work. The date on which maintenance and support
fees commence for each of the Tax Software and Assessor Software projects shall be known
as the “Maintenance Renewal Date”. Subsequent maintenance and support fees for each of
the Tax Software and the Assessor Software are invoiced annually in advance, at our then-
current rate, on each anniversary of the applicable Maintenance Renewal Date. The parties
may agree at their discretion to pro-rate maintenance and support invoices so that Tyler
invoices Client with one maintenance and support invoice annually for both the Tax Software
and the Assessor Software.
Exhibit B
2
2. Professional Services.
2.1 Project Management Services: Project Management services are invoiced in equal monthly
installments upon the Project Initiation Date for a term of 24 months.
2.2 Implementation and Other Professional Services (excluding training): Implementation and
other professional services (excluding training) are invoiced as performed.
2.3 Training Services: Training services are invoiced in weekly increments as performed.
3. Third Party Products.
3.1 Third Party Software License Fees: License fees for Third Party Software are invoiced when we
make it available to you for downloading. The Third Party Software are included in Exhibit F
– Third Party End User License Agreements.
3.2 Third Party Software Maintenance: The first year maintenance for the Third Party Software is
included in the cost of the Third Party Software License Fees. Future year’s Third Party
Software Maintenance fees will be invoiced annually in advance on each anniversary of the
date on which we make the Third Party Software available to you for downloading.
3.3 Third Party Hardware: Third Party Hardware costs are invoiced upon delivery.
4. Performance Bond. We will invoice you the fees for the performance bond, set forth in the
Investment Summary, upon our procurement of said performance bond.
5. Expenses. The service rates in the Investment Summary include travel expenses.
Payment. Payment for undisputed invoices is due within thirty (30) days of the invoice date.
We prefer to receive payments electronically. Our electronic payment information is:
Wells Fargo Bank, N.A.
San Francisco, CA 94104
ABA: 121000248
Acct Name: Tyler Technologies, Inc. Operating Account
Acct No: 4124302472
Exhibit C
1
Statement of Work
The following Statement of Work details the services to be delivered by Tyler Technologies, Inc. to the
Client under your License and Services Agreement. This Statement of Work is effective as of the Effective
Date. Capitalized terms not otherwise defined will have the meaning assigned to such terms in your
License and Services Agreement.
iasWorld Software Implementation
Project Vision
This project covers integration, configuration, and testing of the iasWorld CAMA/Tax Standard
solution including: CAMA, Assessment Administration (AA), Tax Billing & Collection (TB&C),
Delinquent Tax (DT), Inquiry & Appeals Tracking, Personal Property, Financial Accounting, SmartFile
and Public Access modules. It also covers the aspects of implementation and set-up, conversion,
possible modifications, training, and transition to production for these modules.
Scope
Tyler will perform a Gap/Fit Analysis of current business processes, technical environments and
current interfaces, and will document any site specific setup and configurations needed to iasWorld.
Tyler will install the iasWorld software modules on Client hardware. Tyler will also apply set-ups and
modifications to the installed modules, update system documentation for modifications and deliver
documentation and training to Client. This will be accomplished in several phases. The following are
some specific tasks and deliverables during each phase.
Phase 1: Project Start-up
Project Start-up
Tyler will execute project start-up tasks including internal project planning, project staffing and
assignment of key staff, procurement of resources needed to internally support the execution of
project tasks, initiation of subcontractor planning and coordination tasks, schedule the assignment
of the project team, etc.
Project Scope
Tyler and Client will review and agree upon the initial scope for the project. The scope statement
above can be used and adjusted for this phase. The Scope will be refined after the Gap/Fit Analysis.
Deliverable: Project Scope Document (as agreed between Company and Client)
Project Work Plan
Shortly after the Project Kick Off Meeting, Tyler shall meet with Client to review and approve the
detailed planning calendar, or Project Work Plan, with county staff. The Project Work Plan will
expand upon the tasks identified in this Scope of Work, indicating responsible parties, estimated
Exhibit C
2
effort, projected time frames and task dependencies. This Work Plan will be revised during the initial
phases of the project as the additional information becomes available, further clarifying the effort
associated with various project tasks. Tyler will provide to Client with a monthly status report, for
review and discussion. Tyler will monitor the project plan and should any changes to the critical path
items of the Project Plan occur, Tyler will review and discuss the impact of these changes with Client.
A general training plan will be developed in conjunction with the Phase 1 work plan, subject to
refinement during the implementation and county approval. The training in this plan will be
delivered during the training phase.
Deliverable: Project Work Plan and Training Plan (as agreed between Company and Client)
Phase 2: Requirements Analysis:
Gap/Fit Analysis
Tyler and Client staff will meet over the course of several Gap/fit work sessions involving Tyler project
team, Client managers, power users and end users. During the initial sessions Tyler will review how
Client currently does business. This helps Tyler to understand the business process of Client and
surface specific configuration issues and potential modifications that may be needed / desired. In
conjunction with these sessions Tyler will conduct system walk-throughs of iasWorld. These will help
Client to envision how their current business operations will be addressed within iasWorld. Tyler will
discuss the issues with converting the existing, limited data into iasWorld tables and the treatment
of the various functions within iasWorld.
The walk-through further facilitates discussion of configuration options for addressing the
requirements and the potential changes to Client procedures and/or modifications to iasWorld that
may be needed to address Client’s required business processes.
During the Gap/Fit Analysis the proposed interfaces to the iasWorld system will be reviewed and
evaluated. Any change requested by Client that is a customization to iasWorld must be
communicated to Client’s Project Manager.
Deliverable: Gap/Fit Analysis Review Document
Refined Project Scope
Tyler and Client will refine the project scope based on the Gap/Fit Analysis. This will set the scope of
the rest of the project. The Refined Project Scope Document will receive Client’s approval before
the Plan is delivered. Any scope changes made after the Refined Project Scope Document has been
delivered will need to be in writing to Tyler and are subject to additional fees and shall be handled
through the change order process.
Deliverable: Refined Project Scope Document
System Implementation and Set-up Definition
Client and Tyler will define and document the iasWorld set-up and configuration necessary to meet
Client’s requirements as part of the Gap/Fit Analysis.
Phase 3: Installation:
Hardware Validation and Final System Architecture
Tyler will work with Client to validate the hardware and any 3rd party dependent software required
Exhibit C
3
for the installation and where necessary make any recommendation for configuration changes. It will
be the responsibility of Client to pay for hardware and any 3rd party dependent software required
for the installation.
Install iasWorld – Client Servers
After Client has purchased and installed the web and database servers in Client facilities, then Tyler
will install its current release of iasWorld system. Client will be responsible for providing all computer
hardware and security in place in Client facilities infrastructure during the duration of the project.
Client hardware includes servers, operating systems, network, and work stations (PCs).
The installed iasWorld system and the hardware required for completing the implementation project,
including test and production environments, will be made available to Client staff and to Tyler both
on-site and remote access. Tyler staff will follow Client’s standard protocol while accessing the
system on-site and remotely.
Deliverable: ORACLE/IASWORLD Installation
Client Hardware Validation and Final System Architecture
The Tyler technical staff will work with Client to validate that the required hardware and any 3rd
party dependent software has been installed and to make any recommendation for configuration
changes during the initial installation of iasWorld and through the life of the project as necessary. It
will be the responsibility of Client to pay for any hardware changes and any 3rd party dependent
software that maybe necessary through the life of the project.
Phase 4: iasWorld Development – Modifications, Interfaces, and Custom Reports
Tyler and Client will work to identify iasWorld modifications, including customization of reports,
modifications to existing transactions, and interfaces to other systems, as a result of preliminary
requirements analysis. Gap/Fit Analysis.
Deliverable: Detailed Modification Specifications
Sign-Off on Modification Specification
Client will review and upon approval, sign-off on the detailed specifications developed by Tyler within
thirty (30) days of delivery (by module or sub-module). The approved specifications will be the basis
for Tyler’s modification effort.
Programming Modifications / Unit Test
Tyler shall make necessary modifications to the iasWorld modules in accordance with approved
modification specifications and the number of hours as defined in above.
After completing programming (initial code) Tyler will conduct unit testing for each approved
modification, interface, and custom report developed prior to deliver to Client. Unit testing will
ensure that the developed coding meets the functionality of the requirements as approved with the
Detailed Modification Specifications. With unit testing Tyler staff will try to eliminate system bugs
prior to delivery to Client for installation and acceptance testing.
Installation and Acceptance Testing – Test Environment
After completing unit testing has been complete Tyler will deliver each approved modification,
interface, and custom report developed to Client for installation and testing in the Tyler staging or
Exhibit C
4
Client’s test environment. Tyler and Client staff will perform system tests on each delivered product.
During this system testing any deficiencies found that does not meet Client requirements will be
corrected and retested prior to moving into Client’s iasWorld production environment.
Client Acceptance
After acceptance testing has been completed and Client has acknowledge acceptance for each
delivered modification, interface, and custom report Tyler will install each in Client’s iasWorld
production environment.
Deliverable: Client Acceptance –ready for installation in production environment
Phase 5: iasWorld System Setup and Configuration
Implementation (System Setup)
During the iasWorld implementation the project will progress through several tasks as outlined in the
following paragraphs.
Web Services Framework
The iasWorld system framework used by all of the iasWorld applications included in this Contract,
encompassing:
· Users (who is known to the system)
· Roles (specifying functional access to groups of users)
· Security profiles (allowing to control access to data elements)
· Interface defaults
· Content for default portal environment styles and templates (logos, colors, fonts, language)
· Interoperability plans (external system connections, external data sources, external security
policies)
· Property Records Management (PRM) used by internal users for searching, list management
and pre-defined reporting. PRM is the enterprise level access environment that has the ability
to search for records by a variety of methods including advanced searches. It includes the
ability to tie records stored in the iasWorld database with other Client applications including
photos, documents, GIS, and oblique imagery (currently integrated with Pictometry).
Setup and configuration of all iasWorld applications will take place at Client’s data center.
A typical listing of project steps for setting up the system framework, which will further be defined
and time lined once the project is underway, are:
· Client reviews and completes a Framework Setup Document. A sample of this document is
included at the back of this section.
· Client returns Framework Setup Document to Company.
· Client provides the necessary data subset (i.e. CAMA, GIS, photos) to Company. The preferred
method for GIS integration is for Client to expose a tax map web-service on the ArcGIS server
10.(+), and provide an ADF connector on the iasWorld presentation-tier server.
· Company loads the data and configures the Test server according to specifications outlined
by Client in the returned Setup Document. Tyler will not share Client’s data with others, or
utilize it for any purpose other than that required for the execution of this contract.
· Company provides Product Orientation via Client reviews the Test server and enters technical
Exhibit C
5
issues with the site via Client Issue Tracker Database.
· Company applies fixes to the Test server based on Client feedback.
· Client signs off on the Test server.
· Company provides pre-installation documentation to Client.
· Client completes pre-installation documents and returns them to Company.
· Company reviews the completed pre-installation documents and provides any necessary
recommendations.
· Client completes the pre-installation tasks in preparation for the site installation.
· Company assists Client IT staff with the installation of the framework on Client production
environment.
Electronic Document Management Interface Implementation
Many iasWorld customers recognize the need to store their organization’s existing paper documents
as scanned documents within an EDMS. There are many sources in the marketplace for EDMS
solutions, but a stand-alone EDMS does not meet the needs of many iasWorld customers for the
simple reason that they desire a tight level of integration between iasWorld and the EDMS. In
particular, they would like for parcel-related documents to be directly accessible from iasWorld’s
parcel information displays. Tyler has responded to this demand by creating an EDMS integration
module as part of the iasWorld total Property Tax solution. This section of the Scope of Work
provides a summary of Tyler’s planned functionality of this module as part of this contract.
Electronic documents can be directly stored within the iasWorld Oracle database. These documents
are stored in whatever mime compliant format they are provided in, although we do recommend the
use of Adobe Acrobat format wherever possible for its portability. It should be noted that storage of
documents within iasWorld represents a lightweight document storage option and is not intended
to provide the features of an industrial strength EDMS.
The site will be configured according to the configuration defined in the finalized workbook that is
completed by Client. After the workbook is completed by Client and reviewed by the implementation
team, the following tasks will occur:
· Review of the requirements for Client test environment with the stakeholders after the site
has been configured.
· Completion of final minor configurations changes to the test site based on the issues that the
stakeholders log.
· Notification to the stakeholders that the issues have been resolved and that they should
review the final configuration on the test site
· Two months prior to the installation at Client site, the Contractor will provide a list of
dependent software and other set up that Client must have installed and completed on Client
supplied production server(s) 2 weeks prior to the move to production.
After installation on Client server(s), the implementation team will walk through the installed module
with the stakeholders, using the standard demo script, which touches on various aspects of the
module functionality.
Web-based User Interface
This phase is concerned with the installation, setup, configuration and optimization of the user data
maintenance environment. The maintenance environment will provide Client with a web-based, task
Exhibit C
6
oriented, transaction environment that streamlines and simplifies the business processing of
assessment and taxation tasks.
The iasWorld application to be installed at Client is a highly configurable environment such that the
needs of Client can be met without changing source code.
Site Specific Setup Review & Documentation
Tyler will review and initially use the set of transactions that have been configured for other counties
and clients with similar requirements as the base transactions for Client.
The process for defining Client’s requirements involves a series of walkthrough sessions with baseline
transactions, leading to an agreement on the setup and configuration required. Initial presentation
of the baseline transactions as generically configured for Client. In general, initial activities including
the walkthrough sessions will be performed using a staged version of the application. Once the
walkthrough sessions are complete and application setups are complete and tested, the module then
can be implemented for production purposes.
iasWorld Set-up/Configuration, Modifications, Testing
Baseline transactions and general features will be provided to Client as part of the iasWorld
application. Transactions represent business functions that are processed by Client, condensed into
a single browser data maintenance interface. Associated with each transaction is a series of master
user interface templates (similar to forms). During the setup process, business ‘roles’ will be defined
and master templates will be associated to these roles. Selected templates will be modified to
simplify the number of fields required for data entry roles, thereby streamlining the overall interface
and increasing usability and efficiency.
Note: Transaction types require access to the underlying iasWorld application business rules and
data schema and as such are dependent on Client’s right-to-use license for each dependent iasWorld
module.
Summary of tasks with the set-up and configuration:
· Receive Sample Database (from the data conversion task)
· Load sample data on Test Server DB
· Module configuration on the Test server
· Load of Base Transactions to test server
· Test basic module functionality
· Identify which transactions will be deployed for client
· Activate identified transactions for Client
· Identify Client Site-specific transactions
· Generate Client List of Value (LOV) tables
· Setup Roles, Users & Content Configuration
· Role creation/configuration and User assignment to roles
· Content Configuration
· Setup ‘On Demand Reports’ configuration
· Transaction Template Configuration
· Setup/confirm required LOVs for deployment
· For each transaction, modify the baseline template to meet site specific requirements
· Ensure correct LOVs are being displayed
· Release Transactions to Client for review
Exhibit C
7
The listed general features are independent of the following baseline transactions, but they will be made
available when appropriate for a particular transaction. The following list of baseline transactions may
include transactions that are not applicable to Client’s business processes, but are included for
completeness.
Base Transactions
AA AA set up tables including ROLLDEF
AA ASMT
AA Assessment Admin; similar to Owner Transfer
AA Centrally Assessed
AA Conveyance
AA Hearing Track Valuation by PID
AA Notes- 2
AA Owner Transfer
AA Re/Deactivate
AA Reports set up AA
AA Splits and Combinations
CAMA CAMA set up tables for CALP, res cost, CI cost and income models
CAMA Commercial CAMA
CAMA Commercial Income
CAMA Condo
CAMA Market Transactions including MKSALES and Comp Sheet, as well as associated set up tables
CAMA Notes -1 (also part of Asmt Admin and CAMA transactions)
CAMA Reports set up CAMA
CAMA Residential CAMA
CAMA Sales History Maintenance
PP Alternate Address
PP Alternate Owner
PP Alternate PID
PP Exemptions
PP Personal Property
PP PP set up tables
PP Reports set up PP
Sys Reports
Tax Reports set up Tax
Exhibit C
8
Tax Special Assessment: Maintenance
Tax Special Assessment: Projects
Tax Tax Adjustment: Adjustment
Tax Tax Adjustment: Charge
Tax Tax Adjustment: Deferral Maintenance
Tax Tax Adjustment: Escrow Interest Adjustment
Tax Tax Adjustment: Parcel District Maintenance
Tax Tax Collection: EFTS
Tax Tax Collection: Escrow Plan
Tax Tax Collection: Mailing
Tax Tax Collection: Notes -4
Tax Tax Collection: Payer Update
Tax Tax Collection: Payment Posting
Tax Tax Collection: Refund
Tax Tax Collection: Reversal/Void
Tax Tax Delinquency: Bankruptcy
Tax Tax Delinquency: Certificate of Delinquency
Tax Tax Delinquency: Foreclosure
Tax Tax Delinquency: Forfeited Land
Tax Tax Delinquency: Payment Contract Plan
Tax Tax Inquiry
Tax Tax set up tables
Note: The above transaction types require access to the underlying iasWorld application business rules
and data schema and as such are dependent on Client’s right-to-use license for each dependent iasWorld
application.
System Implementation and Set-Up
Tyler with Client staff assistance will furnish site specific setup and configuration. As part this task
an iasWorld System Implementation and set-up documents will be provided to Client as a guide for
the initial system implementation and can be used as a reference with in the future as Client
requirements may change. Tasks involve will include the following:
· Walk through each transaction with Client, highlighting features, changes and general
usage (this is not full class room training. It is introductory training to give Client enough
knowledge to test the transactions)" Tyler/ Client (Tyler lead)
· Receive feedback on additional changes that may be required Client
· Template enhancements as needed Tyler
· User Acceptance Testing Client
Exhibit C
9
· Client reviews transactions, tests basic operation and business rules on Test server - based
on QA scripts Client
· Client signs off on transactions Client
· Install transaction on Client’s Test Environment Tyler
· Verification of Transactions in Test Environment Tyler
· Identification of additional configuration parameters Tyler/ Client (Tyler lead)
· Final Configuration Tyler
· Install transaction on Client’s Production Environment Tyler/Client assistance
· Additional Configurations applied to Production Environment if necessary Tyler/Client
assistance
· Verification of Transactions in Production Environment Client/Tyler assistance
· Client sign off Client
· Formal class room training for all transactions Tyler/Client
· Release into Production
Deliverables: Verification and testing iasWorld configured
Client will review the iasWorld System Configuration and verify that the system configuration and setups being
met with a signing off for each of the modules.
Client Acceptance - iasWorld System Configuration
Phase 6: Data Conversion
Database Conversion Specifications
Based upon the Gap/Fit Analysis review meetings with Client staff, Tyler will prepare the iasWorld
Database Conversion Specifications. The iasWorld Database Conversion Specifications will be used
as the basis for programming, testing, and processing tasks involved with converting Client’s data
files into the iasWorld database.
Tyler and Client staff will use the iasWorld Database Conversion Specifications during working
sessions to discuss, in detail, the data elements, conversion processes, editing to be performed, data
balancing requirements, and how iasWorld will handle the converted data in the future. From the
joint working sessions the Database Conversion Specifications document will be updated.
The iasWorld Database Conversion Specifications will consist of the following:
· iasWorld database modules implicated.
· iasWorld database tables and columns (fields).
· Data conversion mapping from Client’s systems to iasWorld.
· Transformation business rules necessary for the data conversion.
Deliverable: Updated iasWorld Database Conversion Specifications
Data Conversion Programming
Client will provide flat files and file layouts of Client’s data to be converted. Using the information
from the Data Conversion Specifications and the data files provided by Client Tyler technical staff will
provide the necessary programming for the procedures and scripts to load and to convert Client’s
files into the iasWorld database.
Exhibit C
10
Testing and Loading of Data Files
Tyler technical staff, with Client assistance, will test the conversion procedures, programs, and scripts
for loading Client information and data into the iasWorld database using files provided by Client.
Quality control and data verification will be both Client and Tyler responsibilities. Client and Tyler
staff will verify the quality of the conversion testing. Various reports and scripts, identified prior to
the actual conversion, will be used for testing balancing and verification.
Deliverable: Client Review of Programming and Testing Converted iasWorld Database
Production Data Conversion Plan
Prior to loading the iasWorld database, a Production Data Conversion Plan will be developed to
specify how the iasWorld database should be loaded along with the timeline. Only after the
conversion plan has been agreed upon will the existing Client’s data files and elements be loaded
into the iasWorld database.
It should be noted that the Production Data Conversion Plan may involve several phases, such that,
Client data may be converted at different times during the project’s time frame. If the conversion
plan does include different times, then the conversion steps and processes defined above for
programming and testing along with the final production conversion will be performed by both Tyler
and Client.
Deliverable: Client iasWorld Database Conversion Plan
iasWorld Data Conversion - Production
Following the agreed upon iasWorld Database Conversion Plan and the conclusion of testing and just
prior for Client to go-live using iasWorld in a production environment:
Client will extract its current data files for the production (final) conversion.
Tyler technical staff, with Client assistance, will process the conversion procedures, programs, and
scripts for loading Client information and data into the iasWorld Database using files provided by
Client.
Quality control and data verification will be both Client and Tyler responsibilities. Client and Tyler
staff will verify the quality of the conversion. Various reports and scripts, identified prior to the actual
conversion, will be used for balancing and verification.
Any data that requires a manual effort, such as data entry, to correct and/or input data abnormalities
will be Client responsibility. This would also include data that cannot be electronically file transferred
to iasWorld.
Client will have the responsibility to perform any cleanup (data entry or table updates) after the
iasWorld database conversion has been verified.
Deliverable: Production Converted iasWorld Database Completed and Review
Sign-Off on Database Conversion
Client will verify, through a series of tests that Client’s data has been converted appropriately. Client
will be expected to provide acceptance by way of a sign-off that the iasWorld database has been
converted correctly as detail in the conversion specifications.
Exhibit C
11
Deliverable: Client Acceptance –Production iasWorld Database Conversion
Phase 7: System Acceptance iasWorld
System Test and Acceptance Plan
Tyler with Client assistance will prepare a System Test and Acceptance Plan that will identify user
acceptance criteria, testing timeline, and expected results. The system test plan will incorporate user
acceptance testing procedures for iasWorld base functionality, enhancements, and reports to insure
that the implementation will meet Client’s business requirements prior to actually using iasWorld in
the production environment.
Deliverable: iasWorld System Test and Acceptance Plan Document
iasWorld System Test and Verification
Client staff, identified in the System Test and Acceptance Plan, will execute various system tests in
accordance with the plan. Client’s acceptance of the delivered system will be given upon successful
completion of integrated system testing as described within the System Test and Acceptance Plan.
Preliminary acceptance can be given provided that acceptance can be flagged as conditional
depending on the subsequent deliveries, updates, and testing.
Issues and associated problems will be identified and documented then forwarded to Tyler staff for
investigation and resolution. Testing should continue for issues resolved by work-a-rounds so that
other functionality is tested on a timely basis while such issues and problems are researched and
resolved.
iasWorld System Test Client Acceptance
Client will be required provide acceptance for the iasWorld system testing with a sign-off.
Deliverable: Approved iasWorld System Acceptance Testing
Phase 8: Training and Documentation
Delivery of Documentation
Prior to the Acceptance tests, Tyler shall deliver to Client system documentation and training
manuals in various formats for the operation and maintenance of the system. Such documentation
shall include:
1. Applicable sections of the iasWorld User's Manual. This manual will include the appropriate
modules purchased by Client. Tyler will also furnish one (1) copy of the iasWorld User's Manual in
machine-readable format.
2. Client may photocopy or otherwise reproduce Tyler’s copyrighted documentation and training
materials for training of other internal uses provided that Tyler's statement of copyright be included
on each copy.
3. Tyler will provide a secure login and password to the iasWorld support site, which allows access
rights to all documentation, FAQ’s, Training Tutorials and links to online Training Seminars as
applicable.
Client Personnel Training
Tyler shall develop a training plan in conjunction with Client which establishes the staff to be trained
Exhibit C
12
and general topics to be covered over the course of a series of total weeks of training sessions and of
go-live support through the phased installation and implementation period. For each session:
A. Tyler shall prepare and review with Client a pre-training report identifying any system level
options that should be decided prior to the training session. Client shall select the
appropriate options, and the training sessions will proceed with these options in place.
B. Tyler shall provide on-site training for the specified days for staff designated by Client.
C. Tyler has included twelve (16) weeks of on-site administrative, technical, & general
application training.
D. Tyler has included twelve (12) weeks of on-site go-live support.
E. For the purposes of training, one week is defined as 32 hours on-site Noon Monday through
Noon Friday
Phase 9: SmartFile Implementation
Tyler will install a SmartFile site at Augusta-Richmond and conduct a series of requirements meetings
with the Augusta-Richmond staff to identify and define the desired SmartFile implementations. Once
the requirements are defined, Tyler will identify the configuration hours required for each SmartFile
implementation.
This agreement includes up to 320 hours to configure the SmartFile site for Augusta-Richmond
requirements. Possible SmartFile implementations include:
· Homestead Exemption Filings
· Appeals Filing
· Personal Property Filings
Phase 10: Project Close-out and Transition to Support
Final System Acceptance
Client will sign off on the delivered system upon successful completion of integrated system testing.
Preliminary modules (impacted by subsequent deliveries and updates) will be flagged as conditional sign-
off, pending testing of the final deliverables.
Transition to Tyler Support
At the conclusion of Tyler iasWorld system implementation Client will be transition to Tyler iasWorld
support services for on-going system support and maintenance.
Non Phase Items
Project Administration
Tyler shall develop and maintain a project work plan and schedule over the course of the project. This
plan will detail Company, subcontractor and Client responsibilities, tasks, planned, revised and actual
execution dates. Tyler will submit status reports at least monthly.
Project Management
Tyler shall provide day to day management of the project activities including coordination of Client and
Exhibit C
13
Company resource needs in scheduling meetings, review sessions, following up with Company staff,
subcontractors and Client on respective commitments.
Local Legislative Changes
Requirement changes as a result of local legislative changes will be handled outside the scope of this
Agreement. Client will work with Tyler to identify any legislative changes that impact the
implementation of the iasWorld solution and Tyler will identify any additional costs as a result of these
changes.
Optional Activities:
Tyler shall be available to Client to address any additional activities as requested by Client.
1. Client shall notify Tyler in writing of any optional activities it wishes to include, and approximate
timetable.
2. Tyler shall respond in writing to Client on cost and timing of requested optional activities.
3. Client will notify Tyler in writing confirming acceptance of cost and timetable.
4. Tyler shall perform optional activities as agreed.
Exhibit D
1
Client Responsibilities
1.0 INTRODUCTION
The parties acknowledge that the implementation of the project is a cooperative process requiring
mutual cooperation and effort. Success requires close teamwork and consolidation of the Client
and Tyler. This exhibit sets forth the assumptions covering the interaction of the project
participants and your responsibilities.
1.1 General Assumptions
1.1.1 While Business Process Reengineering (BPR) activities are a natural outcome of decisions
made during the planning, analysis and preparation of the detailed functional
specification phases of the project, the scope of effort does not include activities related
to the modification of your current processes, practices, procedures or manual
operations.
1.1.2 Should activities such as BPR efforts affect the mutually agreed upon schedule, the change
Additional Services process as described in the Agreement will apply.
1.2 Project Infrastructure and Logistical Assumptions
1.2.1 Detail planning for each project phase will occur in accordance with the schedule outlined
in Exhibit D. Prior to the completion of a previous phase you and the Tyler project team
will review the detail tasks to be completed for the next phase and mutually agree to the
objectives and timetable for that phase. The detail plan for the upcoming phase will be a
component of the final deliverable for each preceding phase.
1.2.2 Within the context of the mutually agreed to Project Plan, you will make available the
appropriate members of the user community to participate in system walk throughs,
design review meetings, review and sign off upon acceptance, on the Detailed Functional
Specifications and participation in interim and final acceptance testing.
1.2.3 You will provide the technical support services as delineated in Exhibit D.
1.3 Training Assumptions
1.3.1 Client personnel will attend applicable training as part of a mutually agreed to training
plan. Tyler will recommend appropriate training for the project team.
1.3.2 Onsite training for your staff will be scheduled to occur after installation of software.
1.4 Project Environment Requirements
1.4.1 The Client will provide a suitable project environment for the project team. This
environment will include, but is not limited to: work space, computer hardware,
computer access, access to the Client network, dial out phone access to Tyler facilities,
use of Client owned software tools and reasonable access to facilities. Tyler will not be
charged for any project–related expenses incurred on site at your locations except long
distance phone charges initiated by Tyler personnel.
Exhibit D
2
1.4.2 Client systems personnel will be available to work with us for adjustments to operating
systems configurations and specifications during the installation and upgrade of
application and data base software.
1.4.3 You will assign adequate DBA resources and will assist us for normal data administration
functions and activities.
1.4.4 Your technical staff will be available up to a full-time basis during the Detailed System
Walkthrough, Operations Analysis, Solution Design and Build stages to provide data and
data format information to our project team.
1.4.5 You will provide us with a mechanism to access your data on an as-needed basis and you
will ensure that all data is reconciled and free of error.
1.4.6 You will be responsible for interim and final acceptance testing of applications and in
introduction of those applications to you production environment.
1.4.7 You will make such facilities and properties as are reasonably necessary for the
performance of work available and accessible for use by Tyler staff during normal working
hours as may reasonably be required by us for the performance of this Agreement. This
would include access to the infrastructure of the Tyler Software applications including the
web server, application server and database server. Further, you will provide us with the
means to electronically connect to your network and to the Tyler Software server(s) to
enable software transfers, electronic correspondence, and remote troubleshooting. All
connections, regardless of connectivity method employed, shall be client-initiated. The
preferred method of connection is through the internet. Access to Augusta’s network
shall only be granted provided that Tyler agrees to the Augusta, GA Vendor Access
Agreement (Exhibit H).
1.5 Management Responsibilities
You will assign a user executive sponsor/project manager who will be available to review issues
and make timely decisions. The executive sponsor/project manager will be able to act on behalf
of the Client on all issues and will be responsible for the project from the Client’s perspective. You
may also assign an IT executive sponsor who will coordinate the activities of this project with other
Client IT initiatives.
1.6 Operating Requirements
1.6.1 You will make available at no cost to Tyler, appropriate resources, such as operational
knowledge of current system and data elements, excluding any confidential information,
needed to transfer the current application and system knowledge to the Tyler Project
Team.
1.6.2 Both parties will determine if other Client resources having critical business knowledge
need to be available to support the project.
1.6.3 You are responsible for maintaining the hardware and network resources at an acceptable
level of performance and readiness so as to minimize disruption to the project
environment.
1.7 Technical Assumptions
1.7.1 Performance goals for the applications are heavily dependent on the technical
architecture and hardware. You are responsible for specific tasks relating to network
Exhibit D
3
design, hardware capacity planning, network performance testing, etc. Tyler will not
warrant the performance of servers, network or other elements not supplied by us under
this Agreement.
1.7.2 Your technical staff non-team members will be assigned as needed to act as liaison to
Tyler when and where needed.
1.7.3 You will provide adequate functional and technical team members to support the
implementation efforts. Both parties will determine the actual staffing.
1.7.4 Intended users of this application will have basic knowledge of PC computer usage,
including Microsoft Windows and other general knowledge required to perform their job
duties within their department.
1.7.5 You will assign sufficient resources to the project to ensure timely completion of your
project responsibilities.
Exhibit E
1
Maintenance and Support Agreement
Tyler Technologies, Inc. will provide you with the following maintenance and support services for the Tyler
Software licensed to you. Capitalized terms not otherwise defined will have the meaning assigned to such
terms in your License and Services Agreement.
1. Term. We provide maintenance and support services on an annual basis. The initial annual term for
each of the Tax Software and the Assessor Software commences as described in Section 1.2 of the
Invoicing and Payment Policy exhibit. The term will renew automatically for additional one (1) year
terms unless terminated in writing by either party at least thirty (30) days prior to the end of the then-
current term.
2. Maintenance and Support Fees. Your first year of paid maintenance and support fees for the Tyler
Software are listed in the Investment Summary of your Agreement, and your payment obligations are
set forth in the Invoicing and Payment Policy. We reserve the right to suspend maintenance and
support services if you fail to pay undisputed maintenance and support fees within sixty (60) days of
the due date. We will reinstate maintenance and support services only if you pay all past due
maintenance and support fees, including all fees for the periods during which services were
suspended.
3. Maintenance and Support Services. As long as you timely pay your maintenance and support fees,
we will, consistent with our then-current Support Call Process:
3.1 perform our maintenance and support obligations in a professional, good, and workmanlike
manner, consistent with industry standards in the United States, to resolve Defects in the Tyler
Software; provided, however, that if you modify the Tyler Software without our consent, our
obligation to provide maintenance and support services on and warrant the Tyler Software will
be void;
3.2 provide telephone support during our established support hours;
3.3 maintain personnel that are sufficiently trained to be familiar with the Tyler Software and Third
Party Software in order to provide maintenance and support services; and
3.4 provide you with a copy of all releases to the Tyler Software (including updates and
enhancements) that we make generally available without additional charge to customers who
have a current maintenance and support agreement in effect.
4. Client Responsibilities. We will use all reasonable efforts to perform any maintenance and support
services remotely. Currently, we use a third-party secure unattended connectivity tool called Bomgar,
as well as GotoAssist by Citrix. Therefore, you agree to maintain a high-speed internet connection
capable of connecting us to your PCs and server(s). You agree to provide us with a login account and
local administrative privileges as we may reasonably require to perform remote services. We will, at
our option, use the secure connection to assist with proper diagnosis and resolution, subject to any
reasonable applicable security protocols. All connections, regardless of connectivity method, shall be
client-initiated. The Client acknowledges that Tyler’s warranty, support and maintenance obligations
are contingent on timely and reasonable access to the Tyler Software. Client agrees that Tyler shall
have no liability for failure to meet its warranty, support and maintenance obligations pursuant to the
Exhibit E
2
Agreement to the extent such failure is caused by Client’s delay or refusal to provide reasonable
access to the Tyler Software. If we can’t resolve a support issue remotely, we may be required to
provide onsite services. In such event, you agree to provide us with full and free access to the Tyler
Software, working space, adequate facilities within a reasonable distance from the equipment, and
use of machines, attachments, features, or other equipment reasonably necessary for us to provide
the maintenance and support services, all at no charge to us. We strongly recommend that you also
maintain a modem or VPN for backup connectivity purposes.
5. Hardware and Other Systems. If you are a self-hosted customer and, in the process of diagnosing a
software support issue, it is discovered that one of your peripheral systems or other software is the
cause of the issue, we will notify you so that you may contact the support agency for that peripheral
system. We cannot support or maintain Third Party Products except as expressly set forth in the
Agreement.
In order for us to provide the highest level of software support, you bear the following responsibility
related to hardware and software:
(a) All infrastructure executing Tyler Software shall be managed by you;
(b) You will maintain support contracts for all non-Tyler software associated with Tyler Software
(including operating systems and database management systems, but excluding Third-Party
Software, if any); and
(c) You will perform daily database backups and verify that those backups are successful.
6. Other Excluded Services. Maintenance and support fees do not include fees for the following services:
(a) initial installation or implementation of the Tyler Software; (b) onsite maintenance and support
(unless Tyler cannot remotely correct a defect in the Tyler Software); (c) application design; (d) other
consulting services; (e) maintenance and support of an operating system or hardware; (f) support
outside our normal business hours as listed in our then-current Support Call Process; or (g) installation,
training services, or third party product costs related to a new release. Requested maintenance and
support services such as those outlined in this section will be billed to you on a time and materials
basis at our then current rates. You must request those services with at least one (1) weeks’ advance
notice.
7. Current Support Call Process. Our current Support Call Process for the Tyler Software is attached to
this Exhibit E at Schedule 1.
Exhibit E
Schedule 1
3
Support Call Process
Scope of Services
The following outlines the standard support provided by Tyler Technologies, Inc. (Tyler) for the following
software systems installed on your hardware, for the time period specified in the Agreement.
The software systems listed in Exhibit A – Investment Summary shall be known as the “base system.” Any
additional support, modifications, or services needed on the system as it is installed at the Client site
which are not expressly included in this Agreement, are outlined in an additional service level agreement
or are provided at time and materials rates.
Modifications to the Tyler Software code and reports written by us for a specific jurisdiction or group of
jurisdictions are considered part of the base system and, as such, the terms of this Agreement apply.
1. Terms and Definitions
The following is a list of common terms used in this Support Agreement:
1.1 Base System
Tyler Software, as listed in Exhibit A – Investment Summary above, running on your hardware.
1.2 System Error
An error in the base system that is either a generated error (e.g., error screen) by the base system
or lack of response (slow or stuck), or failure of a function as stated in the iasWorld User Guide
(also referred to as “issues” or “bugs”). Note: Slow response time or system failure due to the
Client’s network or lack of System or DB administration is not covered.
1.3 Updates
Unlimited distribution of revisions to the base system source code that fixes errors and (or)
includes enhancements that are sent to the Client on a system readable media (e.g., tape, CD-
ROM, or FTP site), also referred to as “upgrades” or “patches.”
1.4 Maintenance or Maintain
Providing support and updates for the base system only. This does not include performing
updates at the Client site.
1.5 VPN
The use of any secure connection on the Client system from any Tyler office.
1.6 Coverage Period
The start and end date for the support offered in this Scope of Services and additional services
stated in the Articles of Agreement.
1.7 Business Day(s)
The days and hours the Company operates, defined as Monday through Friday (excluding
holidays) between the hours of 8:00 AM and 5:00 PM.
Exhibit E
Schedule 1
4
2. Hot Line Support
During the coverage period, the Company will provide phone support for the base system. This support
will provide assistance (via phone or delivered documentation) in determining the root cause of system
errors (whether user error, operation related error, or base system software) and the response as outlined
in item 2.3 below, subject to item 9 of this Agreement. The Hot Line is also available for questions on
normal operation of the base system.
2.1. Hot Line Number
800-800-2581 extension 1
2.2. Hot Line Hours
The Hot Line is available from 8:00 A.M. to 5:00 P.M., ET, Monday through Friday. Weekend or
evening coverage can be arranged with a five (5) day minimum notice. This special coverage could
be billed under the conditions stated in Section 12 of this Scope of Service.
2.3. Hot Line Support Considerations
The Company shall respond to the Client’s request for telephone assistance within one (1) working
hour from the initial call.
· The Company shall take steps to have the system error fixed, or an appropriate workaround, via
phone or dial-up as defined in the following priority matrix:
Priority Definition Response Resolution SLA
Critical Software is inoperable for all Client
users.
Client is contacted within 1
hour.
Within 1 business day or an
agreed upon due date and
time.
High Issue affects daily processing or day-
to-day functions of the Client. Issue
affects a large group of Client users.
Client is contacted within 1
hour.
Within 2-5 business days or an
agreed upon due date.
Medium Issue affects a small group of users
and does not affect day-to-day
processing.
Client is contacted within 1
hour.
Within 4 – 10 business days,
or an agreed upon due date.
Non-
Critical
Issue affects 1 Client user and is non-
critical to daily processing.
Client is contacted within 1
hour.
Typically 6+ business days
from reported problem, or an
agreed upon due date.
Exhibit E
Schedule 1
5
· If the cause of the problem is related to an item in Section 12 of this Agreement or not an
actual bug within the base system, the Company will provide an action plan with an estimated
cost to resolve the issue within a reasonable amount of time.
3. Online Support
During the coverage period, the Company will provide access to the ONYX on the Internet in order for the
Client to have 24 hour, 7 day access to answers to base system questions and to log base system issues.
4. Modification and Change Procedure
Additional changes to the base system (not directed by local laws) can be requested. These changes shall
be submitted in writing to the Company and cost estimates will be provided. Once the Client agrees to
the cost estimate, a separate Contract will be drafted for acceptance by the parties.
5. Updates
Base system updates will be provided to the Client by the Company during the coverage period.
5.1. iasWorld Updates
It is the responsibility of the Client to schedule the update(s) and inform the Company of any
assistance needed. The Company will distribute an estimated schedule of when releases and
patches will be available. The Company will provide assistance in performing such updates, via
dial-up connection, during the Company’s normal business hours. Onsite assistance may be
obtained at time and materials rates. It is important that any updates be done in a timely manner
as the update could contain fixes for one or more system errors. The Company reserves the right
to back-port certain bug fixes to the Client’s current version of iasWorld or require that the Client
upgrade to a newer release to obtain the required fix.
5.2. iasWorld Data Tables
The Client is responsible for updating any data stored in the base system data tables, whether
such updates occur through the normal course of business from user data entry, through update
from some iasWorld batch process, or through an SQL update. Updates may be performed to the
iasWorld data for various reasons by the Company as requested by the Client subject to time and
materials rates.
5.3. Operating System (OS) Updates
The Client is responsible for obtaining update(s), notifying the Company of the update(s), and
installing update(s). IT outsourcing or the system vendor might be needed for these updates. It
is the Client’s responsibility to contact and leverage these resources as needed. The Company
strongly recommends that the Client perform a system export/backup before updating the OS.
5.4. Oracle Updates
The Client is responsible for scheduling updates to the Oracle software in order that the Client is
on a version supported by Oracle. The Company will provide assistance in performing such
updates via dial-up connection during the Company’s normal business hours. On-site assistance
may be obtained at time and materials rates.
Exhibit E
Schedule 1
6
6. Legislative Changes
The Company will provide up to 80 base system programming hours per calendar year per State of the
Agreement in order to comply with legislative changes. Programming hours encompass analysis, coding,
and testing of the changes. Additional legislative changes can be performed at time and materials rates.
7. Data Ownership
The Client owns the data stored and processed on the base system. During normal support, the Company
will be exposed to this data and will take all measures to ensure the confidentiality of the data.
8. Backups and Recovery
It is the responsibility of the Client to perform system (OS) and/or database (Oracle) backups.
· The Company does not take responsibility for any backup process or emergency plans in
which the Client engages.
· The Company strongly suggests that the Client have a backup and recovery plan for the
system and data. The Company also recommends a safe storage for the Client data (i.e.,
offsite storage of data tapes).
9. Dependent Software Licenses
The Client is responsible for acquiring and maintaining software licenses and upgrades for all third-party
software products including, but not limited to, hardware operating system, Oracle licenses, Adobe, ESRI,
EDMS, etc.
10. Server Operations
The Client is responsible for on-site operational support of the iasWorld application server(s). Tasks will
include performing system backups, system restarts, and providing on-site troubleshooting assistance to
the Company staff.
11. Remote Access
The Client will provide the Company with the means to electronically connect to the Client and to the
iasWorld server, to enable software transfers, electronic correspondence, and remote troubleshooting.
The preferred remote connection is via the Internet. Access to Augusta’s network shall only be granted
provided that Tyler agrees to the Augusta, GA Vendor Access Agreement (Exhibit H). Client
acknowledges that failure to provide a timely and practical remote access method to Tyler may
negatively impact Tyler’s ability to perform its responsibilities under the Maintenance and Support
Agreement.
12. Out of Scope Items
The following are examples of items that are not included in an ongoing Support Agreement. The
Company will provide such services as requested by the Client. Time and Materials rates will apply for
such services. They are:
12.1. Resolution of problems that arise out of the Client’s misuse of the system.
12.2. Creating ad hoc reports or new iasWorld reports.
12.3. Recovery of software, operating system, or data due to system or hardware failure.
12.4. Modification of the iasWorld code, incremental to modifications covered under this Agreement.
Exhibit E
Schedule 1
7
12.5. Modification of iasWorld reports, incremental to modifications covered under this Agreement.
12.6. Updates to iasWorld cost tables, tax rate tables, etc.
12.7. Onsite training, incremental to training covered under this Agreement.
12.8. Oracle DBA and network administration activities. Such support may be provided in an additional
service level agreement.
12.9. Process and procedures that could otherwise be performed by a non-technical iasWorld user
during the Client’s business cycle.
12.10. Performing the iasWorld upgrade on-site.
12.11. Errors and problems that arise out of the Client’s modification of the base system code.
12.12. Errors and problems related to other 3rd party vendors’ software not specifically covered by this
agreement. Such support would need to be provided under a separate agreement.
12.13. iasWorld is capable of being configured to support billing processes separate from Tax Billing, to
include different billing processes having separate billing cycles such as street lights, sanitation,
etc. Client understands that the addition of services such as the implementation of new billing
processes shall be covered as a separate project and/or on a time and materials basis.
13. Additional Support
No other additional support outside this Scope of Services is given unless stated in the Articles of
Agreement. Additional support or services (such as those listed in Section 12) can be requested and will
be billed at the Company’s then prevailing time and materials rates.
Exhibit E
Schedule 1
8
Third Party End User License Agreement
The Client agrees to maintain all necessary third party licenses including, but not limited to all required
Oracle licenses.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
Exhibit G
9
Performance Bond
Tyler will secure the required performance bond upon full execution of the Agreement.
Exhibit H
10
Augusta, GA Vendor Remote Access Agreement
Purpose
The purpose of this policy is to ensure that a secure method of connectivity is provided between Augusta and the
Vendor and to provide guidelines for the use of the network and computing resources associated with the remote
connectivity in order to ensure the safety, integrity, and operability of Augusta Information Systems.
Scope
This policy applies to all Augusta systems, application and/or servers/devices requiring support by external Vendors
on behalf of Augusta.
Definitions
Virtual Private Network (VPN): Provides a secure network connection over the Internet between an individual and
a private network (164 bit encryption). By utilizing the public Internet for data transport, VPN provides a low cost
solution to remote access or connectivity.
Policy
A. Vendor Remote Access Request and Approvals
As part of the request and approval process, the technical and administrative contact within the Vendor’s
organization or someone at a higher level within the company will be required to read and sign the VPN Access
policy form (this document). In addition, prior to any connection to Augusta’s network, Vendors must fill out a
Vendor Access Form which identifies them as a Vendor requiring VPN access. This form will require IP addresses
for devices from which the Vendor intends to connect, the servers to which the Vendor needs to connect, as
well as verification that the Vendor has active anti-virus installed on their equipment. This form will be signed
by a representative of the Vendor and will also be signed by the Director of Information Technology. Once
Vendor Remote Access has been approved, it is valid until changes in this policy or technology make it necessary,
in Augusta’s estimation, to require a new form to be filed.
Remote Access will only be available to Vendors that have signed Annual Support and Maintenance Contracts
with Augusta.
Once approved for access, all individual requests for remote access for Vendors must be made in advance
through the Project Manager responsible for the Vendor. This will be managed through an online form, which
the Vendor will be required to fill out and submit prior to each session. A session can be one event or several
individual connections over a period of days or weeks depending on circumstances. It is the Project Manager’s
responsibility to ensure that the Vendor has provided all of the required information in the proper format, and
that the time requested for connection is reasonable.
B. Connectivity Methods
1. Connectivity through VPN
a. The Vendor will be required to use Augusta’s standard method for connecting to the network. The
current standard method is Cisco’s VPN client.
b. The Vendor will be given a unique user ID and password to authenticate the VPN access. The
password may be subject to regular changes.
c. Only one person may be connected to the VPN at any given time.
d. Access will be restricted to only the servers located in IT that were approved for the Vendor.
e. Access will be restricted to only the ports necessary for connectivity.
f. Access will not be open 24/7. The Vendor must request access every time it is necessary and only
during business hours of 8:30am – 5:00pm EST. Access outside of these hours may be requested
but will need additional approval and will be handled on a case by case situation.
Exhibit H
11
2. Connectivity through Remote Access Support Tools
Augusta permits access to our systems through remote access tools such as WebEx and GotoMeeting,
but access must be authorized in advance through the IT Project Manager.
The Remote tool in question must not require software to be installed on the user’s PC, and any
connection must be initiated on the “customer” or “Augusta” side of the connection. Stated another
way, the entity connecting from the outside may not initiate a connection without the approval of the
user. The user, preferably a member of IT, should remain present at the PC during the entirety of the
connection.
Remote connections may only take place through tools of which IT has approved. This decision is at
the discretion of the IT Security Administrator.
Vendors who are discovered to have installed software on customer PCs for the purpose of remote
control, or otherwise connected to an endpoint PC without IT authorization, may be blocked, from any
and all access to the Augusta network. Such action may be taken at IT’s sole discretion.
C. Vendor Request Process
1. The Vendor will contact the Project Manager to request access through the aforementioned Vendor Access
Form.
2. The Project Manager is responsible for logging the request for access and justification in the change control
log.
3. The Project Manager will document reason for access and email Firewall Administrators to have the VPN
opened.
4. A firewall administrator will open the VPN and notify the Project Manager via email that it has been opened.
5. Once the Vendor has completed their work and the application has been tested, they will notify the Project
Manager that the work is complete.
D. Network Security
1. Vendor will allow only the Vendor’s employees approved in advance by Augusta to access the network
connection. Vendor shall be solely responsible for ensuring that Authorized Vendor Employees are not
security risks, and upon Augusta’s request, Vendor will provide Augusta with any information reasonably
necessary for Augusta to evaluate security issues relating to any Authorized Vendor Employee.
2. Vendor will promptly notify Augusta whenever any Authorized Vendor Employee leaves the Vendor’s
employ or no longer requires access to the Network Connection.
3. Each party will be solely responsible for the selection, implementation and maintenance of security
procedures and policies that are sufficient to ensure that (a) such party’s use of the Network Connection is
secure and is used only for authorized purposes, and (b) such party’s business records and data are
protected against improper access, use, loss, alteration or destruction.
4. Vendor shall notify Augusta in writing promptly upon a change in the user base for the work performed
over the Network Connection or whenever in Vendor’s opinion a change in the connection and/or
functional requirements of the Network Connection is necessary.
E. Protection of Augusta Private Information and Resources
The Augusta network support group responsible for the installation and configuration of a specific Vendor
connection must ensure that all possible measures have been taken to protect the integrity and privacy of
Augusta confidential information. At no time should Augusta rely on access/authorization control mechanisms
at the Vendor’s site to protect or prohibit access to Augusta confidential information.
Augusta shall not have any responsibility for ensuring the protection of Vendor information. The Vendor shall
be entirely responsible for providing the appropriate security measures to ensure protection of their private
internal network and information.
Exhibit H
12
F. Audit and Review of Vendor Network Connections
All aspects of the Vendor network connections up to, but not including Augusta firewall, will be monitored by
the appropriate IT staff. Where possible automated tools will be used to audit tasks. Monthly reports should
be generated on the authentication database showing the specific login entries.
All Vendor network connections will be reviewed on a quarterly basis and information regarding specific Vendor
network connection will be updated as necessary. Obsolete Vendor network connections will be terminated
following confirmation with the Project Manager that the connection is indeed obsolete.
G. Augusta IT Security
Augusta IT Security has the responsibility for maintaining related policies and standards. IT Security will also
provide advice and assistance regarding judgment calls, and will facilitate information gathering in order to
make a correct decision.
H. Enforcement
Any Vendor found in violation of this policy will be subject to, but not limited to, loss of VPN privileges and other
action up to and including dissolution of contract and/or legal action if Augusta systems are compromised.
Vendor Signature
SIGNATURE DATE
Tyler Technologies iasWorld Investment Summary
SOFTWARE AND SERVICES
Software License Amount Expected Date of
Invoice Type of Expense
iasWorld CAMA™ and iasWorld Tax™ $659,680 Immediately upon
execution of contract License Fee
iasWorld Inquiry & Appeals™ $64,380 same as above License Fee
iasWorld Personal Property™$80,520 same as above License Fee
iasWorld Delinquent Tax™ $64,380 same as above License Fee
iasWorld Field Mobile™ $33,780 same as above License Fee
iasWorld Public Access™ $33,780 same as above License Fee
iasWorld® SmartFile $33,840 same as above License Fee
iasWorld® Financial Accounting $64,380 same as above License Fee
Existing Tyler Client Discount ($103,475)N/A License Fee
Net Tyler Software License $931,265
Implementation Services
Project Management $456,000 Monthly Services
Hardware/Software Installation $26,125 As performed Services
Fit Analysis/Requirements Analysis $97,165 As performed Services
iasWorld Table Setup $176,510 As performed Services
iasWorld Configuration $81,970 As performed Services
Customizations (up to1,200 hours)$179,000 As performed Services
Conversion $422,710 As performed Services
Additional Software Components
SmartFile $78,065 As performed Services
Field Mobile $32,260 As performed Services
Public Access $30,410 As performed Services
Documentation & Training
Documentation & Training Preparation $30,780 As performed Services
Onsite User Training (16 weeks)$80,000 As performed Services
Close-Out, Transition To Support, Post
Implementation Support
System Test, Close Out & Transition $40,930 As performed Services
Onsite Post Implementation Support (16 weeks)$80,000 As performed Services
Additional Services - billed only as used $100,000 As needed Services
Net Professional Services Fees $1,911,925
Total One-Time Software and Services Costs $2,843,190
Performance Bond Cost $ 33,450.00 Inception of Project
Total 2,876,640.00$
Project Cost Summary
Software Cost of Project 2,876,640.00$
Hardware and Licenses 389,943.88$
General Project Contingency 150,000.00$
Total Cost 3,416,583.88$
Annual Maintenance
Cost Source Annual
Amount
Tax Commissioner Software 93,650.00$ includes iasWorld Tax; Delinquent
Tax; Financial Accounting
Assessor Software 113,295.00$
Includes iasWorld CAMA; Personal
Property; Field Mobile; Public Access;
SmartFile.
Total Ongoing Maintenance Feeds 206,945.00$
Commission Meeting Agenda
6/20/2017 2:00 PM
Motion to Accept State Grant Award for Superior Court's Veterans Court Program
Department:Superior Court
Department:Superior Court
Caption:Motion to accept State Grant Award for Superior Court's Veterans
Court Program. (Approved by Public Safety Committee June
13, 2017)
Background:The State FY2018 grant award of $111,570 is intended to provide
enhancement services to Superior Court's Veterans Court,
presided over by Judge James G. Blanchard. The program is
designed to address underlying conditions, specific to today's
veterans. The Veterans Court creates a model of enhanced
supervision based on individual accountability and treatment,
coupled with a multifaceted team approach designed to protect the
interests of the public, while at the same time addressing the
underlying, specific mental health/substance abuse
issues. The program provides a structure specific to veterans who
demonstrate behaviors that could be effectively monitored through
extensive, individualized counseling and medication therapy
geared toward addressing their underling circumstances. The
structured court approach addresses unwanted behaviors using
behavioral modification therapy techniques to include regular drug
screening, imposed curfews, residential treatment, regularly
scheduled court appearances, and potential sanctions. Participants
who enter Veterans Court are non-violent offenders who are
facing felony charges related to an underlying mental health
condition and/or certain drug offenses. Participants enter the
program with specific goals to achieve and upon reaching the set
goals, progress through the various phases specifically designed to
teach life skills that will benefit the participant well past
graduation from the program.
Analysis:
Financial Impact:Grant amount of $111,570 w/a $12,397. Match will come two
sources: 1)Org Key/Obj Code 205000000/3511410, which
consists of monies collected from Drug Court participants
Cover Memo
(Participant Fees). 2)A portion of our Accountability Courts
Coordinator's salary will also be applied toward the match
requirement.
Alternatives:
Recommendation:Approve
Funds are Available
in the Following
Accounts:
Matching funds will come from 205000000/3511410 and
percentage of Accountability Courts Coordinator's salary.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Nathan Deal
GOVERNOR
Honorable James G. Blanchard, Jr.
Presiding Judge
STATE OF GEORGIA
OFFICE OF THE GOVERNOR
ATLANTA 30334-0900
May 16,2017
Augusta Judicial Circuit Veterans Court
73 5 James Brown Boulevard
Augusta, Georgia 30901
Dear Judge Blanchard:
Congratulations! I am pleased to notify you that the Council of Accountability Court Judges
Funding Committee has awarded a grant to your court, effective July 1, 2017 through June 30,
2018.
As you know, expanding and strengthening accountability courts in Georgia is not only one of
my top initiatives as Governor, but also a very strong personal interest. I have seen firsthand the
success stories that come out of courtrooms like yours. In most circumstances, programs made
available through your accountability court are an individual's last chance to reclaim their lives
and remain crime free. By providing you with the resources you need and expanding these
services throughout the state, we can improve public safety and change lives in the process.
You will receive information from the Council of Accountability Court Judges Funding
Committee and the Criminal Justice Coordinating Council regarding your award and other grant-
related matters. Thank you for your service to the State of Georgia.
Sincerely,
Nathan Deal
REFERENCE NO.:.~Ol~---------OFFICE OF THE GOVERNOR
CRIMINAL JUSTICE COORDINATING COUNCIL
State of Georgia -Accountability Courts
SUBGRANT AWARD
SUBGRANTEE : Richmond County
IMPLEMENTING
AGENCY : Augusta/Richmond County
PROJECT NAME : Veterans Court
SUBGRANT NUMBER: J18-8-097
FEDERAL FUNDS : $
MATCHING FUNDS: $
TOTAL FUNDS : $
111,570
12,397
123,967
GRANT PERIOD: 07/01/17-06/30/18
This award is made under the Accountabi lity Courts State of Georgia grant program.
The purpose of the Accountability Court Grants program is to make grants to local
courts and judicial circuits to establish specialty courts or dockets to address
offenders arrested for drug charges or mental health issues . This grant program is
subject to the administrative rules established by the Criminal Justice Coordinating
Council.
This Subgrant shall become effective on the beginning date of the grant period,
provided that a properly executed original of this "Subgrant Award'' is returned to the
Criminal Justice Coordinating Council by June 30, 2017.
AGENCY APPROVAL SUBGRANTEE APPROVAL
Signature of Authorized Official Date
Date Executed: 07/01/17
Hardie Davis, Jr., -Mayor, City of Augusta
Typed Name & Title of Authorized Official
58-2204274-004
Employer Tax Identification Number (EIN)
**************************************************************************************
INTERNAL USE ONLY
TRANS CD REFERENCE ORDER EFF DATE TYPE PAY DATE INVOICE CONTRACT f1
102 01 1 07/01/17 9 ** J18-8-097
OVERRIDE ORGAN CLASS PROJECT VENDOR CODE
2 46 4 01
ITEM CODE DESCRIPTION 25 CHARACTERS EXPENSE ACCT AMOUNT
1 Veterans Court 624.41 $ 111,570
SUBGRANTEE :
PROJECT NAME :
CRIMINAL JUSTICE COORDINATING COUNCIL
State of Georgia -Accountability Courts
SPECIAL CONDITIONS
Richmond County
Veterans Court
SUBGRANT NUMBER : Jl8-8-097
$111 ,570 SUBGRANT AWARD:
1. All project costs not exclusively related to activities of the funded
accountability court must be approved with a Subgrant Adjustment Request,
and only the costs of approved project-related activities will be
reimbursable under the Subgrant Award.
Initials
2 . The subgrantee must submit Subgrant Adjustment Request #1 with the completed
award package . The adjustment request must be accompanied by a detailed
project budget that itemizes all projected expenditures as approved by the
Council of Accountability Court Judges (CACJ) Funding Committee. The project
budget and summary will not be established, or officially approved, until
the subgrantee receives a written approval notice from the Criminal Justice
Coordinating Council. All project costs and project activities must coincide
with the approved budget, summary, and implementation plan unless subsequent
r evisions are approved by the Criminal Justice Coordinating Council.
Initials
3. The subgrantee must submit subsequent Subgrant Adjustment Requests to revise
the budget, project summary, and implementation plan prior to any
substantial changes , but no later than 30 days prior to the end of the
subgrant period.
Initials
4 . The subgrantee agrees that no funds shall be expensed outside of the
approved budget . In addition, any funds spent under this subgrant award must
be expended by the grant end date and not encumbered.
Initials
5 . The subgrantee agrees that at least 25% of the awarded funds will be spent
in the first quarter, 50% in the second quarter and 75% in the third
quarter . If this condition is not met , any unused remaining funds from that
quarter will be retained by the Council to be managed by the Council to be
managed by the CACJ Funding Committee.
Initials
6 . Waivers for the above 25% expenditure requirement may be granted at the
committee 's discretion for the 1st and 2nd quarters only. If a waiver is
granted, the funds held over to the next quarter must be spent in the next
quarter.
SUBGRANT NUMBER : J18 -8-097 SPECIAL CONDITIONS (Page 2)
Initials
7. This is a reimbursement grant. Requests for reimbursement must be made on a
quarterly basis. Subgrant Expenditure Reports are due 15 days after the end
of the quarter .
Initials
8 . The subgrantee certifies that state funds will not be used to supplant funds
that would otherwise be made available for grant-funded initiatives . State
funds must be used to supplement existing funds for program activities and
not replace funds appropriated for the same purpose. Potential supplanting
will be the subj ect of application review, as well as pre-award review,
post-award monitoring, and audit. If there is a potential presence of
supplanting, the subgrantee will be required to document that the reduction
in non-state resources occurred for reasons other than the receipt or
anticipated receipt of state funds.
Initials
9. Statistical and/or evaluation data describing project performance must be
submitted to the Council to be managed by the CACJ Funding Committee on a
quarterly basis using the prescribed format provided to the Subgrantee .
Failure to submit this data on a timely basis will result i n the withholding
of grant funds on this subgrant and/or any other subgrant administered by
CJCC until compliance is achieved. If reports are not received, funds for
subsequent quarters may be rescinded .
Initials
10. The subgrantee certifies that 1) title to all equipment and/or supplies
purchased with funds under this subgrant shall vest in the agency that
purchased the property; 2) equipment and/or supplies will be maintained in
accordance with established local or state procedures as long as the
equipment and/or supplies are used for program-related purposes; and 3) once
the project conc ludes and/or equipment is no longer utilized for its
grant-funded purpose, the Criminal Justice Coordinating Council and Council
of Accountability Court Judges will be informed of the available equipment
and determine its future use to assure it is utiliz ed in furtherance of the
goals and objectives of the grant program and the State of Georgia.
Initials
11 . If your court uses a Community Service Board (CSB) for treatment AND your
court has received funds for treatment -these funds have been awarded
provisionally. Prior to use, you must meet with the CSB to determine the
reason treatment is not provided as a part of the CSB 's normal services . If
the CSB is the best or only option for treatment for your court, you must
provide the funding committee a written report explaini ng this. This report
shall explain whether the CSB will be providing treatment for your court at
their normal r ate and whether or not they will only include your
participants in the treatment groups . The committee will evaluate each
report and will notify your court if it is acceptable to use grant funds
towards treatment from the CSB.
Initials
12. All drug, veteran, mental health, family, and our courts must use a
SUBGRANT NUMBER: JlS-8-097 SPECIAL CONDITIONS (Page 3)
validated assessment tool approved by the Council of Accountabilit y Court
Judges. All courts are required to use an evidence-based treatment
modality .
Init ials
13. Subgrantees must comply with the trai ning requirements as mandated by the
Council of Account ability Court J udges.
Initials
14 . Non-compliance with any of the special conditions contained within thi s
document , by the authorized official, project officials and/or employees of
this grant, will result in a recommendati on to the CACJ Funding Committee
that the award be rescinded.
Initials
15 . Subgrantees must follow all accountability court standards as approved by
the Council of Accountability Court Judges .
Ini tials
Please be advised that failure to comply with any of the Special Conditions will
result in material noncompliance with the Subgrant Agreement, thus subjecting the
Subgrant Agreement to possible termination by the Criminal Justice Coordinating
Council .
Typed name of
Authorized Official:
Signature
Title
Date
Hardie Davis, Jr.Mayor , City of Augusta
FY'18 Budget Detail Worksheet
Court Name
Contract Services
Drug Testing Supplies
Non-Drug Testing Supplies
Equipment
Transportation
Match:
CACJ Funding Committee Notes:
Augusta Judicial Circuit Veterans Treatment Court
CACJ State Conference
None.
16,000.00
18,720.00
$53,440
$31,269
$0
$0
$2,675
$0
$12,397
PRINT DATE : 05/15/17
GMIS DOCUMENT 3A
CRIMINAL JUSTICE COORDINATING COUNCIL
SUBGRANT ADJUSTMENT REQUEST
FEDERAL GRANT #
REQUEST DATE :
SUBGRANTEE : Richmond County
PROJECT NAME : Augusta Judicial Circui t Veterans Court
NATURE OF ADJUSTMENT :
!la rk all that appl:·.
Adjustment s o f each t"·pe
s hown should be entered
i n the section indicated.
_x__ REVISED BUDGET
PROJ ECT PERIOD AND/OR EXTENSION.
PROJECT OFFICIALS/nDDRESSES.
PROJ ECT PERSONNEL.
GOALS AN D OBJ ECT IVES
OTHER.
MUST BE JUSTIFIED AND EXPLAINED THOROUGHLY IN SECTION r;.
SECTION I . REQUEST FOR BUDGET CHANGE -JUSTIFY IN SECTION IV.
CURRENT APPROVED REVI SIONS +/-
PERSONNEL $ 123,967 -~99)81
EQUIPMENT 0
SUPPLIES 0 ± $31.262
TRAVEL 0 + 2 675
PRINTING 0
OTHER 0 ± ~65.8:22
TOTAL $ 123,967 $1 23,26Z
Federal $ 111,570 U ll.SZO
Match $ 12,397 $]2,39Z
PAGE 1 OF 2
ADJ REQUEST #: 1
SUBGRANT #: JlB-8-097
Go To SECTI ON
Go To SECTION
Go To SECTION
Go To SECTI ON
Go To SECTION
Go To SECTION
REVISED BUDGET
$21.186
$3] ,269
~2.672
~65.83Z
~123,967
$111.5ZO
$12,39Z
SECTION II. REQUEST FOR CHANGE IN PROJECT PERIOD -JUSTIFY IN SECTION IV.
REQUESTED GRANT PERIOD
Start Date:
FOR EXTENSI ON,
# OF MONTHS :
I
II
III
III
III
I II
CURRENT GRANT PERIOD
Start Da t e: 07/01/17
End Date: 06/30/18 ---End Da t e :
NOTE: The maximum ext ension request cannot exceed 12 months .
SECTION III. REQUESTS FOR REVISIONS TO PROJECT OFFICIALS/ADDRESSES, PROJECT PERSONNEL,
GOALS AND OBJECTIVES, AND/OR OTHER NON-BUDGET, NON-PERIOD CHANGES
(JUSTIFY IN SECTION IV.)
CONTINUED ON NEXT PAGE
PRINT DATE: 05/lS/17
GMIS DOCUMENT 3A
CRIMINAL JUSTICE COORDINATING COUNCIL
SUBGRANT ADJUSTMENT REQUEST
FEDERAL GRANT #
PAGE 2 of 2
ADJ REQUEST #: 1
REQUEST DATE :
SUBGRANTEE : Richmond County SUBGRANT #: JlS-8-097
PROJECT NAME: Augusta Judicial Circuit Veterans Court
SECTION IV. JUSTIFICATION OF ALL REQUESTED ADJUSTMENTS 1 REVISIONS 1 AND/OR CHANGES
All requested adjustments in Sections I, II & III (page 1) must be justified i n detail in this Section .
Include item costs, descrip tions, equipment lists, detail ed explanations, and any other information
thlt would further clarify and support j'Ou r request for adjustment. Attach additional pages as needed.
Request for Budget Change: fYlBBuJgetDet&J. War'bLeet
Court Name: AugU!ta Jw:kc141. Grcu1t V eter&~'a Treatment Court
We are requesting that the total anount of
$123,967listed in Section I, Personnel be
distributed as follows:
~ Warl.l.etCate&q l..iaeltma.Appmwd. Li.e Item TotaL
The request is based on the county financial
breakdown and to maintain deductions
throughout the fiscal year.
SUBMITTED BY:
CJCC ROUTING AND APPROVALS:
Reviewed By :
Authorized By :
Peocanel.
f.qmpmed
U.WlJDd.~'
Drue Testing Supplies
Non~Drue Testtna Supplies
Travel
l.iltecllJDdet 'OIHER'
Conltact Services
~tc1.
Total~.Appcovecl:
Pr06raw. Case ~et $18,720 $24,186 Beneti.la $5,466.21
$0
ConfirwanonTesta
Re!lgenk T 1Jpical Druaa $31,200
ReaaeukSIJnthetic/Deoignet Dnw
CACJ State Conference
law "Enforcement/Curfew
Clinical Cue Mcwaaer
Clinic.sl CueMcwaaer
Matc1.
Program Coordinator
Titl e
$2,(f[5
$16,000
$18,720 $fi)~7
$18,720
S12J97
$19l..'XO
May22. 2017
Date
Apprm-al Disapproval Reviewer Signature
VENDOR MANAGEMENT FORM (PeopleSoft Financial System)
The Initiating Agency will submit this form to the Vendor Management Group for verification and approval. Agency must
complete section 5 of the form to obtain approval.
SECTION 1-VENDOR IDENTIFICATION (COMPLETE ALL APPLICABLE FIELDS)
VENDOR NUMBER:-------------FEI/SSN/EMP ID NUMBER:.~S.t..~8.~.::.-M.2~20~.~..:4:l.Oi2u.Z.::Ii4~------
VENDOR NAME: Augusta Judicial Cjrwit, Superior Comt/Adnlt Felony Veteran's Treatment Comt
PAYMENT ALT NAME: (IF CHECK IS TO BE PAYABLE IN A DIFFERENT NAME) Augusta Richmond County
ADDRESS: 735 James Brown Blvd , Snjte 2200
ADDRESSCONT:. _____________________________________________________________________ _
CITY: Augusta STATE:._---~..:Gu.Al..----ZIP CODE: ___,3~0~9~0~1 _____ COUNTRY: USA
PHONE NUMBER: (706) 823-4424 FAX NUMBER: (706) 849-3739
EMAIL: eashley@augustaga.gov-Program Coordinator or sbrooks@augustaga.gov -Court Administrator
SECTION 2-BANK ACCOUNT INFORMATION (ATIACH COPY OF VOIDED CHECK)
ROUTING#"-------------------BANK ACCOUNT# __________________ __
D Check here if General Bank Account can be used by ALL State of Georgia agencies making payments
D Check here if this account can only be used for a SPECIFIC purpose _________________ _
(Indicate specific purpose for which this account can be used)
1 authorize the State of Georgia to deposit payment for goods or services received into the provided bank account by the Automated Clearing House (ACH). I further
acknowledge that this agreement Is to remain in full effect until such time as changes to the bank account information are submitted in writing by the vendor or individual
named above. 1 understand it is the sole responsibility of the vendor or Individual to notify the State of Georgia of any changes to the bank account information.
(Vendor Printed Name) (Vendor Signature)
SECTION 3-SPECIFY TYPE OF ACTION (CHECK ALL THAT APPLY)
D NewVendor
D Classification Change-------0 Name Change••
D Vendor Deactivation
D Bank Account Add
CJ Employee
[Z] Add address
D Change of Address: Address#, ___ _
D Fleet Anywhere Vendor
D Bank Account Change
D 1099 Code ______ _
0 FEI/TIN Change••
D Right of Way Purchase
D Other (provide details in Section 4)
CJ Bank Account Delete
(Date)
Doc~.::ne>ntaticn fc. · V·:nt'o ·Name(;· J ch;•-~es r~·J~t :r:• ..,j! at i.!a~.t c.:1. of ,,,e fc-l'~wioH!: '.\S doCl . • ·r· . 'lr :• ·" c ·oc . nent;, ~EI Sl . nc<: ·e•· 'r, e~c,;
:(':-: · .t:::'"'lr. ~ro. , Ser;r:--·. 1 c· · · :' c·~ ·.~of ler;-;.-n .rre c:h· ..... OR ·'"'. ·,:, r:Jr : '-!t ·'1·:. f,..r.n ·· ·c ·:: ... ;.: . "'"'~""' v. ~';r.
SIC CODES (CHECK All THAT APPL V)
r::::::::J Small Business
c::=J GA Based Business
c::::J Women Owned CJ M inority Business Enterprise c::J African American r::::::::J Asian American
t::=J Minority Business Certified c::::::1 Hispanlc-Latino CJ Native American C) Pacific Islander
SECTION 4-ADDITIONAL COMMENTS
SECTION 5-STATE OF GEORGIA AGENCY CONTACT INFORMATION (OFFICE USE ONLY)
Requestor Name: --------------------'Agency BU#:. _____ Date: _____ _
Email: ____________________ Phone:. _________ Fax #: ----------
DESIGNATION OF GRANT OFFICIALS
LEGAL NAME OF AGENCY: Augusta Judicial Circuit, Superior Court
PROJECT TITLE: Adult Felony Veteran's Treatment Court Program
GRANT NUMBER:
D Mr.
[XI Ms.
Elaina M. Ashley
J18-8-054
PROJECT DIRECTOR NAME (Type or Print)
Program Coordinator, Augusta Judicial Circuit Adult Felony Mental Health Court Program
Title and Agency
735 Tames Brown Blvd.! Suite 200
Official Agency Mailing Address
(706) 823-4424
Daytime Telephone Number
eashley@augustaga.gov
E-Mail Address
[X) Mr.
0 Ms.
Shaun Brooks
FINANCIAL OFFICER (Type or Print)
Augusta
City
(706) 849-3739
Fax Number
Augusta Judicial Circuit Court Adminitrator
Title and Agency
735 Tames Brown Blyd, Sujte 2200
Official Agency Mailing Address
(706) 821-2387
Daytime Telephone Number
sbrooks@augustaga.goy
E-Mail Address
lXI Mr.
0 Ms.
Mayor Hardie Dayis. Ir.
AUTHORIZED OFFICIAL (Type or Print)
City of Au~usta. Mayor's Office
Title and Agency
535 Telfair St Sujte 200
Official Agency Mailing Address
(706) 821-1831
Daytime Telephone Number
mayordavis@augustaga.gov
E-Mail Address
Augusta
City
(706) 849-3739
Fax Number
Augusta
City
(706) 821-1835
Fax Number
309Ql
Zip
30901
Zip
30901
Zip
CRIMINAL JUSTICE COORDINATING COUNCIL
REIMBURSEMENT SELECTION FORM
SUBGRANTNUMBER: _u1~8-~8~-0~9~7 ________________________________________________ __
AGENCY NAME: Augusta Iudicial Circuit, Superior Court (Augusta Richmond County)
1. SELECT A SCHEDULE FOR SUBMITTING REIMBURSEMENTS (CHECK ONE BOX)
0 MONTHLY (Requests for reimbursement are due 15 days after the end of the month)
M QUARTERLY (Requests for reimbursement are due 30 days after the end of the quarter)
2. SELECT A PROCESS FOR RECEIVING REIMBURSEMENT PAYMENTS (CHECK ONE BOX)
o ELECTRONIC FUNDS TRANSFER (Reimbursements will be deposited into the bank account listed below.
A voided check must be attached to ensure proper routing of funds.)
BANKNAME: -----------------------------------------------------
BANK ROUTING NUMBER:
BANKACCOUNTNUMBER: __________________________________________ __
AGENCYCONTACTNAME: --------------------------------------------
AGENCY CONTACT
TELEPHONE NUMBER:
AGENCY AUTHORIZED
OFFICIAL NAME AND TITLE: -----------------------------------------
AGENCY AUTHORIZED
OFFICIAL SIGNATURE:
XI CHECK (Reimbursements will be mailed in the form of a check to the address listed below)
MAILING ADDRESS: 735 James Brown Blvd. Suite 2200
CITY, STATE & ZIP: Augusta, GA 30901
ATTENTION: Elaina M. Ashley. Program Coordinator
AGENCY AUTHORIZED
OFFICIAL SIGNATURE:
CJCC Auditor:
Phone Number:
Grant Award Number:
GBI Entry Initial/Date:
For CJCC Use ONLY
Commission Meeting Agenda
6/20/2017 2:00 PM
Motion to Accept State Grant for Superior Court's Mental Health Court Program
Department:Superior Court
Department:Superior Court
Caption:Motion to accept State Grant for Superior Court's Mental Health
Court Program. (Approved by Public Safety Committee June
13, 2017)
Background:Georgia's Accountability Court Funding Committee has awarded
the Augusta Judicial Circuit Mental Health Court $191,363 to
support the operations of the Court. These operations include
treatment services, case manager contract services, lab technician
contract services, security/compliance services, drug testing
services/supplies, staff training, and monthly bus passes (for
participants). This award is effective July 1, 2017 through June
30, 2018.
Analysis:
Financial Impact:Grant amount of $191,363 w/a $21,263 match from ARC. Match
will come from two sources: 1)Org Key/Obj Code
205000000/3511410, which consists of monies collected from
Drug Court participants (Participant Fees) and 2)a portion of our
Accountability Courts Coordinator's salary, which is funded
through Superior Court's Circuit Budget.
Alternatives:
Recommendation:Approve
Funds are Available
in the Following
Accounts:
See "Summary Financial"
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Nathan Deal
GOVERNOR
Honorable James G. Blanchard
STATE OF GEORGIA
OFFICE OF THE GOVERNOR
ATLANTA 30334-0900
May 16, 2017
Augusta Judicial Circuit Mental Health Court
735 James Brown Boulevard, Suite 2200
Augusta, Georgia 30901
Dear Judge Blanchard:
Congratulations! I am pleased to notify you that the Council of Accountability Court Judges
Funding Committee has awarded a grant to your court, effective July 1, 2017 through June 30,
2018.
As you know, expanding and strengthening accountability courts in Georgia is not only one of
my top initiatives as Governor, but also a very strong personal interest. I have seen firsthand the
success stories that come out of courtrooms like yours. In most circumstances, programs made
available through your accountability court are an individual's last chance to reclaim their lives
and remain crime free. By providing you with the resources you need and expanding these
services throughout the state, we can improve public safety and change lives in the process.
You will receive information from the Council of Accountability Court Judges Funding
Committee and the Criminal Justice Coordinating Council regarding your award and other grant-
related matters. Thank you for your service to the State of Georgia.
Sincerely,
Nathan Deal
REFERENCE N0.~·~0~1 __________ _
OFFICE OF THE GOVERNOR
CRIMINAL JUSTICE COORDINATING COUNCIL
State of Georgia -Accountability Courts
SUBGRANT AWARD
SUBGRANTEE: Richmond County
IMPLEMENTING
AGENCY: Augusta/Richmond County
PROJECT NAME: Mental Health Court
SUBGRANT NUMBER: J18-8-054
FEDERAL FONDS: $
MATCHING FUNDS : $
191,363
21,263
TOTAL FUNDS : $ 212,626
GRANT PERIOD: 07/01/17-06/30/18
This award i s made under the Accountability Courts State of Georgia grant program.
The purpose of the Accountability Court Grants program is to make grants to local
courts and judicial circuits to establish specialty courts or dockets to address
offenders arrested for drug charges or mental health issues. This grant program is
subject to the administrative r ules established by the Criminal Justice Coordinating
Council.
This Subgrant shall become effective on the beginning date of the grant period,
provided that a properly executed original of this "Subgrant Award" is returned to the
Criminal Justice Coordinating Council by June 30, 2017.
AGENCY APPROVAL SUBGRANTEE APPROVAL
Jay Ne 1, D~rector Signature of Authorized Official Date
Criminal Justice Coordinating Council
07/01/17
Hardie Davis Jr, Mayor-City of Augusta Date Executed: Typed Name & Title of Authorized Official
58-2204274-004
Employer Tax I dentification Number (EIN)
**************************************************************************************
INTERNAL USE ONLY
TRANS CD REFERENCE ORDER EFF DATE TYPE PAY DATE INVOICE CONTRACT #
102 01 1 07/01/17 9 ** JlB-8-054
OVERRIDE ORGAN CLASS PROJECT VENDOR CODE
2 46 4 01
ITEM CODE DESCRIPTION 25 CHARACTERS EXPENSE ACCT AMOUNT
1 Mental Health Court 624 .41 $ 191,363
SUBGRANTEE :
PROJECT NAME :
CRIMINAL JUSTICE COORDINATING COUNCIL
State of Georgia -Accountability Courts
SPECIAL CONDITIONS
Richmond County
Mental Health Court
SUBGRANT NUMBER : JlB-8-054
$191,363 SUBGRANT AWARD:
1 . All project costs not exclusively related to activities of t he funded
accountability court must be approved with a Subgrant Adjustment Request,
and only the costs of approved project-related activities will be
reimbursable under the Subgrant Award.
Initial s
2. The subgrantee must submit Subgrant Adjustment Request #1 with the completed
award package. The adjustment request must be accompanied by a detailed
project budget that itemizes all projected expendi tures as approved by the
Council of Accountability Court Judges (CACJ) Funding Committee . The project
budget and summary will not be established, or officially approved, until
the subgrantee receives a written approval notice from the Criminal Justice
Coordinating Council. All project costs and project activities must coincide
with the approved budget, summary, and implementation plan unless subsequent
revisions are approved by the Criminal Justice Coordinating Counci l.
Initials
3 . The subgrantee must submit subsequent Subgrant Adjustment Requests to revise
the budget, project summary, and implementation plan prior to any
substantial changes, but no later than 30 days prior to the end of the
s ubgrant period.
Initials
4. The subgrantee agrees that no funds shall be e xpensed outside of the
approved budget. In addition, any funds spent under this subgrant award must
be expended by the grant end date and not encumbered.
Initials
5. The subgrantee agrees that at least 25% of the awarded funds will be spent
in the first quarter, 50% in the second quarter and 75% i n the third
quarter. If this condition is not met, any unused remaining funds from that
quarter will be retained by t he Council to be managed by the Council to be
managed by the CACJ Funding Committee.
Initials
6 . Waivers for the above 25% expenditure requirement may be granted at the
committee 's discretion for the 1st and 2nd quarters only. If a waiver i s
granted, the funds held over to the next quarter must b e spent in the next
quarter.
SUBGRANT NUMBER: JlS-8-054 SPECIAL CONDITIONS (Page 2)
Initials
7. This is a reimbursement grant. Requests for reimbursement must be made on a
quarterly basis. Subgrant Expenditure Reports are due 15 days after the end
of the quarter.
Initials
8. The subgrantee certifies that state funds will not be used to supplant funds
that would otherwise be made available f or grant-funded initiatives. State
funds must be used to supplement existing funds for program activities and
not replace funds appropriated for the same purpose. Potential supplanting
will be the subject of application review, as well as pre-award review,
post-award monitoring, and audit. If there is a potential presence of
supplanting, the subgrantee will be required to document that the reduction
in non-state resources occurred for reasons other than the receipt or
anticipated receipt of state funds.
Initials
9. Statistical and/or evaluation data describing project performance must be
submitted to the Council to be managed by the CACJ Funding Committee on a
quarterly basis using the prescribed format provided to the Subgrantee.
Failure to submit this data on a timely basis will result in the withholding
of grant funds on this subgrant and/or any other subgrant administered by
CJCC until compliance is achieved. If reports are not received, funds for
subsequent quarters may be rescinded .
Initials
10. The subgrantee certifies that 1) title to all equipment and/or suppli es
purchased with funds under this subgrant s hall vest in the agency that
purchased the property; 2) equipment and/or supplies will be maintained in
accordance with established local or state procedures as long as the
equipment and/or supplies are used for program-rel ated purposes; a nd 3) once
the project concludes and/or equipment is no longer utilized for i t s
grant-funded purpose, the Criminal Justice Coordinating Council and Council
of Accountability Court Judges will be informed o f the available equipment
and determine its future use to assure it is utilized in furtherance of the
goals and objectives of the grant program and the State of Georgia .
Initials
11. If your court uses a Community Service Board (CSB) for treatment AND your
court has received funds for treatment -these funds have been awarded
provisionally. Prior to use, you must meet with the CSB to determine the
reason treatment is not provided as a part of the CSB 's normal services. If
the CSB is the best or only option for treatment for your court, you must
provide the funding committee a written report explaining this. This report
shall explain whether the CSB will be providing treatment f or your court at
their normal rate and whether or not they will only include your
participants in the treatment groups. The committee will evaluate each
report and will notify your court if it is acceptable to use grant funds
towards treatment from the CSB.
Initials
12 . All drug, veteran, mental health, family , and our courts must use a
SUBGRANT NUMBER: JlS-8-054 SPECIAL CONDITIONS (Page 3)
validated assessment tool approved by the Council of Accountability Court
Judges. All courts are required to use an evidence-based treatment
modality.
Initials
13. Subgrantees must comply with the training requirements as mandated by the
Council of Accountability Court Judges.
Initials
14. Non-compliance with any of the special conditions contained within this
document, by the authorized official, project officials and/or employees of
this grant, will result in a recommendation to the CACJ Funding Committee
that the award be rescinded.
Initials
15. Subgrantees must follow all accountability court standards as approved by
the Council of Accountability Court Judges.
Initials
Please be advised that failure to comply with any of the Special Conditions will
result in material noncompliance with the Subgrant Agreement, thus subjecting the
Subgrant Agreement to possible termination by the Criminal Justice Coordinating
Council.
Typed name of
Authorized Official: Mayor Hardie Davis Jr Title Mayor -City of Augusta
Signature Date
FY'18 Budget Detail Worksheet
Court Name Augusta Judicial Circuit Mental Health Court
Budget Worksheet Category Lme [tern Approvals Lme [tern Totals
Personnel Program Case Manager 35,100.00 $45,349
Benefits 10,249.20
Contract Services Counselor 25,000.00 $101,500
Counselor 25,000.00
Lab Technician/Drug Screen Collector 19,500.00
Law Enforcement/Surveillance Officer 16,000.00
Law Enforcement/Surveillance Officer 16,000.00
Drug Testing Supplies Confirmation Tests $41,525
Reagents: Typical Drugs
Reagents: Synethic/Designer Drugs
Non-Drug Testing Supplies
Equipment $0
Training and Travel CACJ State Conference 2,989.00 $2,989
Transportation $0
Total Budget Request: $191,363
Match: $21,263
CACJ Funding Committee Notes: None.
PRINT DATE: 05/15/17
GMIS DOCUMENT 3A
SUBGRANTEE: Richmond County
CRIMINAL JUSTICE COORDINATING COUNCIL
SUBGRANT ADJUSTMENT REQUEST
FEDERAL GRANT #
REQUEST DATE:
PROJECT NAME : Augusta Circuit Mental Health Court
NATURE OF ADJUSTMENT: _x_ REVISED BUDGET
Mark all that appl:,•. PROJECT PERIOD AND/OR EXTENSION.
PROJECT OFFICIALS/ADDRESSES.
Adjustments of each type PROJECT PERSONNEL.
shown should be entered GOALS AND OBJECTIVES
in the section indicated. OTHER.
MUST BE JUSTIFIED AND EXPLAINED THOROUGHLY IN SECTION IV.
SECTION I. REQUEST FOR BUDGET CHANGE -JUSTIFY IN SECTION IV.
CURRENT APPROVED REVISIONS +/-
PERSONNEL $ 212,626 -~167,277
EQUIPMENT 0
SUPPLIES 0 ± $41.525
TRAVEL 0 ± $2,282
PRINTING 0
OTHER 0 ± $122.263
TOTAL $ 212,626 ~212,626
Federal$ 191,363 $191.363
Match $ 21,263 $21,263
PAGE 1 OF 2
ADJ REQUEST #: l
SUBGRANT #: JlS-8-054
Go To SECTION
Go To SECTION
Go To SECTION
Go To SECTION
Go To SECTION
Go To SECTION
REVISED BUDGET
$45 349 ;
$41.525
$2,282
± $122.263
$212.fi26
$191,363
$21,263
SECTION II. REQUEST FOR CHANGE IN PROJECT PERIOD -JUSTIFY IN SECTION IV.
REQUESTED GRANT PERIOD
Start Date:
FOR EXTENSION,
# OF MONTHS:
I
II
III
III
III
III
CURRENT GRANT PERIOD
Start Date: 07/01/17
End Date: 06/30/18 ---End Date:
NOTE: The maximum extension request cannot exceed 12 months.
SECTION III . REQUESTS FOR REVISIONS TO PROJECT OFFICIALS/ADDRESSES, PROJECT PERSONNEL,
GOALS AND OBJECTIVES, AND/OR OTHER NON-BUDGET, NON-PERIOD CHANGES
(JUSTIFY IN SECTION IV.)
CONTINUED ON NEXT PAGE
PRINT DATE: 05/15/17
GMIS DOCUMENT 3A
CRIMINAL JUSTICE COORDINATING COUNCIL
SUBGRANT ADJUSTMENT REQUEST
FEDERAL GRANT #
PAGE 2 of 2
ADJ REQUEST #: 1
REQUEST DATE:
SUBGRANTEE: Richmond County SUBGRANT #: JlS-8-054
PROJECT NAME: Augusta Ciroui t Mental Health Court
SECTION IV. JUSTIFICATION OF ALL REQUESTED ADJUSTMENTS, REVISIONS, AND/OR CHANGES
All requested adjustments in Sections I, II & III (page ll must be justified in detail in this Section.
Include item costs, descriptions, equipment lists, detailed explanations, and any other information
that would further clarify and support your request for adjustment . Attach additional pages as needed.
Request for Budget Change:
We are requesting that the total anount of
$212,626listed in Section I, Personnel be
distributed as follows:
The request is based on the county financial
breakdown and to maintain deductions throughout
the fiscal year.
SUBMITTED BY :
fY'J8ButlgetDetail w~
Cawt Name: Auguaia.Judidal Circuit Meatal H-Itb Court
~WoO.I-t~ U..Jt-~
PeDilllllel Ptogtlllll <ae M.wogcr $55JOO
Benefits $10,249
~
Liol.:d.U:.dct ~ ... •
Drug TeotJna SuF}ilics Coc.£inw.tion Tcol:s
Reagent.: T ypicai.Druga
l6gcnt.:S\jnthelio/De.tgner Druas
No....-Drug T csttns Supplles
Travel CACJSta!e Confere120e
Liol.:d.U:.dct 'Ollft'
Conb' .. d Servicet Coon sci or S2:1.000
Coon.dor S2:1.000
l.ah Teduucian/Scteecr $19.500
kw :Eaforcemcnt/Curfew $15,000
law :Eaforcement/Curfew $15,000
Match Match $21,989
Total~~
Lmeltem Total.
$4~.349
$0
$4~~
$2.~9
$122,763
~
Program Coordinator
r or Project Director Title
May 22.2017
Date
CJCC ROUTING AND APPROVALS: Approval Disapproval Reviewer Signature
Reviewed By:
Authorized B~•:
VENDOR MANAGEMENT FORM (PeopleSoft Financial System)
The initiating Agency will submit this form to the Vendor Management Group for verification and approval. Agency must
complete section 5 af the farm to obtain approval.
SECTION 1-VENDOR IDENTIFICATION (COMPLETE ALL APPLICABLE FIELDS)
VENDOR NUMBER:-------------FEI/SSN/EMP ID NUMBER:. __ 5""-'8..._-...,.2""'20"""4...,.2u..7_...4 _____ _
VENDOR NAME: Augusta Judicial Circuit, Superior Court/Adult Felony Mental Health Court Program
PAYMENT ALT NAME: (IF CHECK IS TO BE PAYABLE IN A DIFFERENT NAME) Augusta Richmond County
ADDRESS: 735 James Brown Blvd , Suite 2200
ADDRESSCONT: ___________________________________ _
CITY: Augusta STATE:__,_G ..... a..__ _____ .ZIP CODE: _3.u.0.~..:<9u..Ou.l _____ COUNTRY:_U""'"""SA....._ __ _
PHONE NUMBER: (706) 823-4424 FAX NUMBER: (706) 849-3739
EMAIL: eashley@augustaga goy-Program Coordinator or shrooks@angnstaga goy-Court Administrator
SECTION 2-BANK ACCOUNT INFORMATION (ATTACH COPY OF VOIDED CHECK)
ROUTING# ____________ _ BANK ACCOUNT# _____________ ___
D Check here if General Bank Account can be used by ALL State of Georgia agencies making payments
I:J Check here if this account can only be used for a SPECIFIC purpose _________________ _
(Indicate specific purpose for which this account can be used)
1 authorize the State of Georgia to deposit payment for goods or services received into the provided bank account by the Automated Clearing House (ACH). 1 further
acknowledge that this agreement is to remain in full effect until such time as changes to the bank account Information are submitted in writing by the vendor or individual
named above. I understand it Is the sole responsibility of the vendor or Individual to notify the StiJte of Georgia of any changes to the bank account information.
Vendor Printed Name) (Vendor Signature)
SECTION 3-SPECIFY TYPE OF ACTION (CHECK ALL THAT APPLY)
D NewVendor
D Classification Change-------
0 Name Change ..
D Vendor Deactivation
D Bank Account Add
0 Employee
tzl Add address
0 Change of Address: Address# ___ _
D Fleet Anywhere Vendor
D Bank Account Change
D 1099 Code, ______ _
D FEI/TIN Change ..
D Right of Way Purchase
c::J Other (provide details in Section 4)
CJ Bank Account Delete
Docc TH' ~tation ·:· r • '·!r. ~ J:' Name/T ··1 '"h\.. .. ::es n1ust :. ,d·Jde c. "lea-:t : ~ of :"le f·>l':> .vi.·~: fhS :-.\let.-11· ...... 4 "'" {' .: r_ ·ret. T"'!'l ...... t , ,o:: ·~t!· r. '·
Ct : '.· 1.: 'Jnfrr 1.-~c ·t.r;c ·~c,.··'s ofi·:e cfl")··.'n.rr~ch,l1g~Or ,,,,,:·,~,· :.'··t~d '1·9 .orr .. prc. ·c:·l.~·:·<,e,P.r·.or.
SIC CODES (CHECK ALL THAT APPLY)
c=J Small Business
c=J GA Based Business
c:=J Women Owned c::J Minority Business Enterprise c:::J African American
c:::=~ Minority Business Certified c=l Hisp;mic·Latino c::J Native American
SECTION 4-ADDITIONAL COMMENTS
SECTION 5-STATE OF GEORGIA AGENCY CONTACT INFORMATION (OFFICE USE ONLY)
c:J Asian American
c::J Pacific Islander
Requestor Name: ___________________ .Agency BU#: _____ Date: _____ _
Date)
Email: ____________________ ,Phone: _________ Fax #: ________ __
DESIGNATION OF GRANT OFFICIALS
LEGAL NAME OF AGENCY:
PROJECT TITLE:
GRANT NUMBER:
0 Mr.
[XI Ms.
Elaina M. Ashley
Augusta Judicial Circuit, Superior Court
Adult Felony Mental Health Court Program
J18-8-054
PROJECT DIRECTOR NAME (Type or Print)
Program Coordinator, Augusta Judicial Circuit Adult Felony Mental Health Court Program
Title and Agency
73 5 James Brown Blvd., Suite 200
Official Agency Mailing Address
(706) 823-4424
Daytime Telephone Number
eashley@augustaga.~ov
E-Mail Address
IX) Mr.
0 Ms.
Shaun Brooks
FINANCIAL OFFICER (Type or Print)
Augusta
City
(706) 849-3739
Fax Number
Augusta Judicial Circuit Court Adminitrator
Title and Agency
735 Tames Brown Blyd, Suite 2200
Official Agency Mailing Address
(706) 821 2387
Daytime Telephone Number
sbrooks®au~staga. goy
E-Mail Address
IXl Mr.
0 Ms.
Mayor Hardie Davis. Ir.
AUTHORIZED OFFICIAL (Type or Print)
City of Au~usta, Mayor's Office
Title and Agency
535 Telfajr St Sujte 200
Official Agency Mailing Address
(706) 821 -183 I
Daytime Telephone Number
mayordavis@augustaga.gov
E-Mail Address
Augusta
City
(706) 849-3739
Fax Number
Augusta
City
(706) 821 -1835
Fax Number
30901
Zip
30901
Zip
3Q901
Zip
CRIMINAL JUSTICE COORDINATING COUNCIL
REIMBURSEMENT SELECTION FORM
SUBGRANTNUMBER: ~!~1~8-~8~-0~524 ________________________________________________ ___
AGENCY NAME: Augusta Judicial Circuit SuJ?erior Court (Augusta Richmond County)
1. SELECT A SCHEDULE FOR SUBMITTING REIMBURSEMENTS (CHECK ONE BOX)
o MONTHLY (Requests for reimbursement are due 15 days after the end of the month)
J?J. QUARTERLY (Requests for reimbursement are due 30 days after the end of the quarter)
2. SELECT A PROCESS FOR RECEIVING REIMBURSEMENT PAYMENTS (CHECK ONE BOX)
o ELECTRONIC FUNDS TRANSFER (Reimbursements will be deposited into the bank account listed below.
A voided check must be attached to ensure proper routing of funds.)
BANKNAME: -------------------------------------------------------
BANK ROUTING NUMBER:
BANKACCOUNTNUMBER: __________________________________________ __
AGENCYCONTACTNAME: --------------------------------------------
AGENCY CONTACT
TELEPHONE NUMBER:
AGENCY AUTHORIZED
OFFICIAL NAME AND TITLE: -----------------------------------------
AGENCY AUTHORIZED
OFFICIAL SIGNATURE:
XI CHECK (Reimbursements will be mailed in the form of a check to the address listed below)
MAILING ADDRESS: 735 James Brown Blvd. Suite 2200
CITY, STATE & ZIP: Augusta, GA 30901
ATTENTION: Elajna M. Ashley. Program Coordinator
AGENCY AUTHORIZED
OFFICIAL SIGNATURE:
CJCC Auditor:
Phone Number:
Grant Award Number:
GBI Entry Initial/Date:
For CJCC Use ONLY
Commission Meeting Agenda
6/20/2017 2:00 PM
Motion to Approve State Grant Award for Superior Court's Adult Felony Drug Court Program
Department:Superior Court
Department:Superior Court
Caption:Motion to approve State Grant Award for Superior Court's Adult
Felony Drug Court Program. (Approved by Public Safety
Committee June 13, 2017)
Background:Georgia's Accountability Court Funding Committee has awarded
the Augusta Judicial Circuit's Adult Felony Drug Court $310,889
to support the operations of the Court. These operations include
treatment services, case manager contract services, lab technician
contract services, security/compliance services, and drug testing
services/supplies. This award is effective July 1, 2017 through
June 30, 2018.
Analysis:
Financial Impact:Grant amount of $310,889 w/a 10% match. Match will come two
sources: 1)Org Key/Obj Code 205000000/3511410, which
consists of monies collected from Drug Court participants
(Participant Fees). 2)A portion of our Accountability Courts
Coordinator's salary will also be applied toward the match
requirement.
Alternatives:
Recommendation:Approve
Funds are Available
in the Following
Accounts:
Matching funds will come from 205000000/3511410 and
percentage of Accountability Courts Coordinator's salary.
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Nathan Deal
GOVERNOR
Honorable James G. Blanchard
STATE OF GEORGIA
OFFICE OF THE GOVERNOR
ATLANTA 30334-0900
May 16,2017
Augusta Judicial Circuit Adult Felony Drug Court
735 James Brown Boulevard, Suite 2200
Augusta, Georgia 30901
Dear Judge Blanchard:
Congratulations! I am pleased to notify you that the Council of Accountability Court Judges
Funding Committee has awarded a grant to your court, effective July 1, 2017 through June 30,
2018.
As you know, expanding and strengthening accountability courts in Georgia is not only one of
my top initiatives as Governor, but also a very strong personal interest. I have seen firsthand the
success stories that come out of courtrooms like yours. In most circumstances, programs made
available through your accountability court are an individual's last chance to reclaim their lives
and remain crime free. By providing you with the resources you need and expanding these
services throughout the state, we can improve public safety and change lives in the process.
You will receive information from the Council of Accountability Court Judges Funding
Committee and the Criminal Justice Coordinating Council regarding your award and other grant-
related matters. Thank you for your service to the State of Georgia.
Sincerely,
Nathan Deal
REFERENCE N0.:.~0~1 ________ __
OFFICE OF THE GOVERNOR
CRIMINAL JUSTICE COORDINATING COUNCIL
State of Georgia -Accountabi~ity Courts
SUBGRANT AWARD
SUBGRANTEE: Richmond County
IMPLEMENTING
AGENCY: Augusta/Richmond County
PROJECT NAME: Adult Felony Drug Courts
SUBGRANT NUMBER: J18-8-004
FEDERAL FUNDS: $ 310,889
MATCHING ~S: $ 34,543
TOTAL FUNDS: $ 345,432
GRANT PERIOD: 07/01/17-06/30/18
This award is made under the Accountability Courts State of Georgia grant program.
The purpose of the Accountability Court Grants program is to make grants to local
courts and judicial circuits to establish specialty courts or dockets to address
offenders arrested for drug charges or mental health issues. This grant program is
subject to the administrative rules established by the Criminal Justice Coordinating
Council.
This Subgrant shall become effective on the beginning date of the grant period,
provided that a properly executed original of this "Subgrant Award" is returned to the
Criminal Justice Coordinating Council by June 30, 2017.
AGENCY APPROVAL SUBGRANTEE APPROVAL
Ja~ Signature of Authorized Official Date
Criminal Justice Coordinating Council
Hardie Davis, Jr. -Mayor, City of Augusta
Date Executed: 07/01/17 Typed Name & Title of Authorized Official
58-2204274-004
Employer Tax Identification Number (EIN)
**************************************************************************************
INTERNAL USE ONLY
TRANS CD REFERENCE ORDER EFF DATE TYPE PAY DATE INVOICE CONTRACT #
102 01 1 07/01/17 9 ** JlB-8-004
OVERRIDE ORGAN CLASS PROJECT VENDOR CODE
2 46 4 01
ITEM CODE DESCRIPTION 25 CHARACTERS EXPENSE ACCT AMOUNT
1 Adult Felony Drug Courts 624.41 $ 310,889
SUB GRANTEE :
PROJECT NAME :
CRIMINAL JUSTICE COORDINATING COUNCIL
State of Georgia -Accountability Courts
SPECIAL CONDITIONS
Richmond County
SUBGRANT NUMBER :
Adult Felony Drug Courts
Jl8-8-004
SUBGRANT AWARD : $310,88 9
1. All project costs not exclusively related to activities of the funded
accountability court must be approved with a Subgrant Adjustment Request,
and only the costs of approved project-related activities will be
reimbursable under the Subgrant Award.
Initials
2. The subgrantee must submit Subgrant Adjustment Request #1 with the completed
award package. The adjustment request must be accompanied by a detailed
project budget that itemizes all pr ojected expenditures as appr oved by the
Council of Accountability Court Judges (CACJ) Funding Committee. The project
budget and summary will not be established, or officially approved, until
the subgrantee receives a written approval notice from the Criminal Justice
Coordinating Council . All project costs and project activities must coincide
with the approved budget, summary, and implementation plan unless subsequent
revisions are approved by the Criminal Justice Coordinating Council .
Initials
3 . The subgrantee must submit subsequent Subgrant Adjustment Requests to revise
the budget , project summary, and implementation plan prior to any
substantial changes, but no later than 30 days prior to the end of the
subgrant period.
Initials
4. The subgrantee agrees that no funds shall be expensed outside of the
approved budget. In addition, any funds spent under this subgrant award must
be expended by the grant end date and not encumbered.
Initials
5. The subgrantee agrees that at least 25% of the awarded funds will be spent
in the first quarter, 50% in the second quarter and 75% i n the third
quarter. If this condition is not met, any unused remaining funds from that
quarter will be retained by t he Council to be managed by the Council to be
managed by the CACJ Funding Committee.
Initials
6. Waivers for the above 25% expenditure requirement may be granted at the
committee's discretion for the 1st and 2nd quarters only . If a waiver is
granted, the funds held over to the next quarter must be spent in the next
quarter .
SUBGRANT NUMBER: JlS-8-004 SPECIAL CONDITIONS (Page 2}
Initials
7. This is a reimbursement grant. Requests for reimbursement must be made on a
quarterly basis. Subgrant Expenditure Reports are due 15 days after the end
of the quarter.
Initials
8. The subgrantee certifies that state funds will not be used to supplant funds
that would o t herwise be made available for grant-funded initiatives . State
funds must be used to supplement existing funds for program activities and
not replace funds appropriated for the same purpose . Potential supplanting
will be the subject of appli cation review, as well as pre-award review,
post-award monitoring, and audit . If there is a potential presence of
supplanting, the subgrantee will be required to document that the reduction
in non-state resources occurred for reasons other than the receipt or
anticipated receipt of state funds.
Initials
9. Statistical and/or evaluation data describing project performance must be
submitted to the Council t o be managed by the CACJ Funding Committee on a
quarterly basis using the prescribed format provided to the Subgrantee .
Failure to submit this data on a timely basis will result in the withholding
of grant funds on this subgrant and/or any other subgrant administered by
CJCC until compliance is achieved. If reports are not received, funds for
subsequent quarters may be rescinded .
Initials
10 . The subgrantee certifies that 1) title to all equipment and/or supplies
purchased with funds under this subgrant shall vest in the agency that
purchased the property; 2) equipment and/or supplies will be maintained in
accordance with established local or state procedures as long as the
equipment and/or supplies are used for program-related purposes; and 3) once
the project concludes and/or equipme nt is no longer utilized for its
grant-funded purpose, the Criminal Justice Coordi nati ng Council and Council
of Accountability Court Judges will be informed of the available equipment
and determine its future use to assure it is utilized in furt herance of the
goals and objectives of the grant program and the State of Georgia .
Initials
11 . If your court uses a Community Service Board (CSB) for treatment AND your
court has received funds for treatment -these funds have been awarded
provisionally. Prior to use, you must meet with the CSB to determine t he
reason treatment is not provided as a part of the CSB's normal s e rvices . If
the CSB is the best or only option for treatment for your court, you must
provide the funding committee a written report explaining t h is . Thi s report
shall explain whether the CSB will be providing treatment for your court at
their normal rate and whethe r or not they will onl y include your
participants in the treatment groups. The committee will evaluate each
report and will notify your court if it is acceptable to use grant funds
towards treatment from the CSB.
Initials
12 . All drug, veteran, mental health, family, and our courts must use a
SUBGRANT NUMBER: Jl8-8-004 SPECIAL CONDITIONS (Page 3)
validated assessment tool approved by the Council of Accountability Court
Judges. All courts are required to use an evidence-based treatment
modality.
Initials
13. Subgrantees must comply with the training requirements as mandated by the
Council of Accountability Court Judges .
Initials
14 . Non-compliance with any of the special conditions contained within this
document, by the authorized offici al, project officials and/or employees of
this grant, will result in a recommendation to the CACJ Funding Committee
that the award be rescinded.
Initials
15. Subgrantees must follow all accountability court standards as approved by
the Council of Accountability Court Judges.
Initials
Please be advised that failure to comply with any of the Special Conditions will
result in material noncompliance with the Subgrant Agreement, thus subjecting the
Subgrant Agreement to possible termination by the Criminal Justice Coordinating
Council .
Typed name of
Au thor ized Official : _J..H_._aa.Jru.d.ui.~;.e..J.D-'<a.:L.YIIW·~s...,, Jl-!r __________ _ Title Mayor, City of Augusta
Signature Date
FY'18 Budget Detail Worksheet
Court Name: Augusta Judicial Circuit Drug Court
Budget Worksheet Categoll:J Line Item Approvals Line Item Totals
Personnel Proeram Case Man~er $31,000 $48,000 Benefits $17,000
Equipment $0
Listed Under 'Supplies'
Drue Testin8 Supplies Confirmation Tests
Reaeents: Typical Dmes $63,030
Re~ents: Synthetic/Desi8ner Drues
Non-Dme Testine Supplies
Travel CACJ State Conference $1,409
Listed Under 'OTIIER'
Contract Services Counselor $69,300
Counselor $69,300
Lab T echnician/Screener $18,849 $232,992 Law :Enforcement/Curfew $16,000
Law :Enforcement/Curfew $16,000
Transportation Public Transportation $9,000
Match Match $34,543
Total Budeet Approved: $345,432
PRINT DATE: 05/15/17
GMrS DOCUMENT 3A
SUBGRANTEE: Richmond County
CRIMINAL JUSTICE COORDINATING COUNCIL
SUBGRANT ADJUSTMENT REQUEST
FEDERAL GRANT #
REQUEST DATE:
PROJECT NAME: Accountability Court Grant
NATURE OF ADJUSTMENT:
Mark all that appl:,·.
Adjustments of each type
shown should be entered
in the section indicated.
ll_ REVISED BUDGET . . . . . . . . .
PROJECT PERIOD AND/OR EXTENSION.
PROJECT OFFICIALS/ADDRESSES.
PROJECT PERSONNEL. .
GOALS AND OBJECTIVES
OTHER. . . . . . . .
MUST BE JUSTIFIED AND EXPLAINED THOROUGHLY IN SECTION IV.
SECTION I. REQUEST FOR BUDGET CHANGE -JUSTIFY IN SECTION IV.
CURRENT APPROVED REVISIONS +I-
PERSONNEL $ 345,432 -$292,432
EQUIPMENT 0
SUPPLIES 0 + $63,Q3Q
TRAVEL 0 ± $],409
PRINTING 0
OTHER 0 ± $232,993
TOTAL $ 345,432 $3~5.~32
Federal$ 310,889 $3101889
Match $ 34,543 $34!543
PAGE 1 OF 2
ADJ REQUEST #: 1
SUBGRANT #: JlS-8-004
Go To SECTION
Go To SECTION
Go To SECTION
Go To SECTION
Go To SECTION
Go To SECTION
REVISED BUDGET
$48,000
$63,030
$],~02
$232!992
$345z432
$310.882
$34,543
SECTION II . REQUEST FOR CHANGE IN PROJECT PERIOD -JUSTIFY IN SECTION IV.
REQUESTED GRANT PERIOD
Start Date:
FOR EXTENSION,
# OF t·lONTHS:
I
II
III
III
III
III
CURRENT GRANT PERIOD
Start Date: 07/01/17 ---End Date: 06/30/18 End Date:
NOTE: The maximum extension request cannot exceed 12 months.
SECTION III. REQUESTS FOR REVISIONS TO PROJECT OFFICIALS/ADDRESSES, PROJECT PERSONNEL,
GOALS AND OBJECTIVES, AND/OR OTHER NON-BUDGET, NON-PERIOD CHANGES
(JUSTIFY IN SECTION IV.)
CONTINUED ON NEXT PAGE
PRrNT DATE: 05/15/17
GMr S DOCUMENT 3A
PAGE 2 of 2 CRI MINAL JUSTI CE COORDI NATING COUNCIL
SUBGRANT ADJUSTMENT REQUEST
FEDERAL GRANT # ADJ REQUEST #: 1
REQUEST DATE :
SUBGRANTEE: Richmond County SUBGRANT #: JlS-8-004
PROJECT NAME : Accountability Court Gr ant
SECTION IV. JUSTIFICATION OF ALL REQUESTED ADJUSTMENTS, REVISIONS, AND/OR CHANGE S
All requested adjustments in Sections I, II & I I I (page 1) must be justified in detail in this Section.
Include item costs, descriptions, equipment lists, detailed explanations, and any other information
that would further clarify and support your request for adjustment. Attach additional pages as needed.
Request for Budaet Chanae: M8 Buc)getDetall Wabheet
Court Name: Auauata.JudicuJ Cucuitl>rug Court
We are requestin8 that the total anount of
$345,432listed in Section I, Personnel be
distributed as follows:
.BaJ&.t Wowbl-tC..~ Ua..ltem.App«oval. Ua..Item ToW.
The request is based on the county financial
breakdown and to maintain deductions throuahout
the fiscal year.
SUBMITTED BY:
CJCC ROUTING AND APPROVALS:
Reviewed By:
Authorized By:
Peoamoel Piogr .. m C....eM.maaer $31.000 $48,000 B..ndita $17,000
l:qntpmmd $0
Uab.clu...L..-~'
Drue TeatineSuppliec ConfitJlUltion Tests
Reagents: r 1Jplceli>IU$a $63,030
Rc..aenie:S1Jnth..tic/DeoJ6ner DtU$0
Non-DtU$ Teotin6 Suppliec
Tr.....l CACJ St ... te Ccu£erencc
I..J..t..d u...L..-'oniER'
Contract Serviceo; Coun..,lor
Counoelor
L.h Technicio.n/Scteenet
Law I'.nforcemeut/Cu:rfew
L.w E.n!orcement/Cu:rlew
Tr..,.pott...tion Public Tr.onsport...tion
Matoh Matoh
Tot.a1Bod6M~oval:
Proeram Coordinator
Title
$1.400
$69,300
$69,300
$18.&49 $232.992 $16,000
$16,000
$9,000
$)4,543
~.c2
MalJ 22, 2017
Date
Approval Disapproval Reviewer Signature
.. . V~NDOR MA!'IA~~JYIENT FORM (~eopleSoft Financial System)
The initiating Agency will submit this form to the Vendor Management Group for verification and approval. Agency must
complete section 5 of the form to obtain approval.
SECTION 1-VENDOR IDENTIFICATION (COMPLETE ALL APPLICABLE FIELDS)
VENDOR NUMBER: ________________________ _ FEI/SSN/EMP ID NUMBER:_...,58.._-_..2"""20"'-4.._.2'""7_..4 ______ _
VENDOR NAME: Augusta Judicial Circuit, Superior Court/Adult Felony Dmg Comt Program
PAYMENT ALT NAME: (IF CHECK IS TO BE PAYABLE IN A DIFFERENT NAME) A ugusta Richmond County
ADDRESS: 735 James Brown Blvd , Suite 2200
ADDRESSCONT: ________________________________________________________________________ __
CITY: Augusta STATE: ___ G=Ao...._ ____ .ZIP CODE: ---"'3=0""'90 ...... 1..___ ___ COUNTRY: USA
PHONE NUMBER: (706) 823-4424 FAX NUMBER: (706) 849-3739
EMAIL: eash ley@augustaga.gov -Program Coordinator or sbrooks@augustaga gov -Court Administrator
SECTION 2-BANK ACCOUNT INFORMATION (ATIACH COPY OF VOIDED CHECK)
ROUTING# ____________ __ BANK ACCOUNT# ______________ ___
D Check here if General Bank Account can be used by ALL State of Georgia agencies making payments
0 Check here if this account can only be used for a SPECIFIC purpose __________________ _
{Indicate specific purpose for which this account can be used)
I authorize the State of Georgia to deposit payment for goods or services received into the provided bank account by the Automated Clearing House (ACH}. I further
acknowledge that this agreement is to remain in full effect until such time as changes to the bank account onformation are ~ubmitted 1n writing by the vendor or Individual
named above. I understand it Is the sole responsibility of the vendor or individual to notify the State of Georgia of any changes to the bank account information.
(Vendor Printed Name) {Vendor Signature}
SECTION 3 -SPECIFY TYPE OF ACTION (CHECK ALL THAT APPLY)
0 NewVendor
D Classification Change----------
0 Name Change• •
D Vendor Deactivation
D Bank Account Add
0 Employee
[2] Add address
D Change of Address: Address It _____ _
D Fleet Anywhere Vendor
D Bank Account Change
D 1099 Code _________ __
D FEI/TIN Change ..
0 Right of Way Purchase
D Other (provide details In Section 4)
CJ Bank Account Delete
(Date)
Docurr.ent"ltion for Ve:'lc''lr l.amc./TIN c. ·:;r.ges 11ust inc • .Jde at least one of the fp o• ,:ng: iRS ·~t:cumLn •rion 1 < docum. s, ~E: ·u ·n~e lei . •tc.;
C )f • rmJ.• 1 f.. . ~~ .;r • ,..1 vt St.-. 's c.·':.· • Je" ·· -me ·l)ar~\ OR ~"'-~ • curn,JI· e\J :' J orrn ~r ...... \ ic. .d r ' ~ ":rir~
SIC CODES (CHECK ALL THAT APPl V)
c::J Small Business
c::::J GA Based Business
c:::J Women Owned c::J Minority Business Enterprise c::J African American
c::::::J Minority Business Certified c::J Hlspanic-Latlno r:::::J Native American
I SECTION 4-ADDITIONAL COMMENTS
SECTION 5-STATE OF GEORGIA AGENCY CONTACT INFORMATION {OFFICE USE ONLY)
c::J Asian American
c::::J Pacific Islander
Requestor Name: ______________________ Agency BU#:. _____ Date: _____ _
Email: __________________________________ ,Phone:. __________________ ,Fax #: ------------------
DESIGNATION OF GRANT OFFICIALS
LEGAL NAME OF AGENCY:
PROJECT TITLE:
GRANT NUMBER:
0 Mr.
!XI Ms.
Augusta Judicial Circuit, Superior Court
Adult Felony Drug Court Program
Il8-8-004
Elajna M. Ashley
PROJECT DIRECTOR NAME (Type or Pnnt)
Program Coordinator, Augusta Iudicial Circuit Adult Felony Dryg Court Program
Title and Agency
735 James Brown Blvd., Suite 2200
Official Agency Mailing Address
(706) 823 -4424
Daytime Telephone Number
eashley@augustaga.gov
E-Mail Address
lXI Mr.
D Ms.
Shaun Brooks
FINANCIAL OFFICER (Type or Print)
Augusta
City
(706) 849-3739
Fax Number
Augusta Judicial Circuit Court Administrator
Title and Agency
735 Tames Brown Blvd., Suite 2200
Official Agency Mailing Address
(706) 821-2387
Daytime Telephone Number
sbrooks@augustaga.gov
E-Mail Address
[X] Mr.
0 Ms.
Mayor Hardie Davis, Ir.
AUTHORIZED OFFICIAL (Type or Print)
City of Augusta, Mayor's Office
Title and Agency
535 Telfair St., Suite 200
Official Agency Mailing Address
(706) 821 -1831
Daytime Telephone Number
mayordavis@augustaga.gov
E-Mail Address
Aygusta
City
(706) 849-3739
Fax Number
Augusta
City
(706) 821-1835
Fax Number
30901
Zip
30901
Zip
3090 1
Zip
CRIMINAL JUSTICE COORDINATING COUNCIL
REIMBURSEMENT SELECTION FORM
SUBGRANTNUMBER: _T~l=B-~8~-0=0~4--------------------------------------------------
AGENCY NAME: Augusta Judicial Circuit, Superior Court (Augusta Richmond County)
1. SELECT A SCHEDULE FOR SUBMITTING REIMBURSEMENTS (CHECK ONE BOX)
o MONTHLY (Requests for reimbursement are due 15 days after the end of the month)
N QUARTERLY (Requests for reimbursement are due 30 days after the end of the quarter)
2. SELECT A PROCESS FOR RECEIVING REIMBURSEMENT PAYMENTS (CHECK ONE BOX)
0 ELECTRONIC FUNDS TRANSFER (Reimbursements will be deposited into the bank account listed below.
A voided check must be attached to ensure proper routing of funds.)
BANK NAME: ---------------------------
BANK ROUTING NUMBER:
BANKACCOUNTNUMBER: _____________________ ___
AGENCYCONTACTNAME: -------------------------------
AGENCY CONTACT
TELEPHONE NUMBER:
AGENCY AUTHORIZED
OFFICIAL NAME AND TITLE: ----------------------------------------
AGENCY AUTHORIZED
OFFICIAL SIGNATURE:
OC CHECK (Reimbursements will be mailed in the form of a check to the address listed below)
MAILING ADDRESS: 735 James Brown Blvd, Suite 2200
CITY, STATE & ZIP: Augusta GA, 30901
ATTENTION: Elajna M Ashley, Program Coordinator
AGENCY AUTHORIZED
OFFICIAL SIGNATURE:
CJCC Auditor:
Phone Number:
Grant Award Number:
GBI Entry Initial/Date:
For CJCC Use ONLY
Commission Meeting Agenda
6/20/2017 2:00 PM
Motion to purchase Workgroup Server and Collection Server for the Richmond County Sheriff's Office
Department:Richmond County Sheriff’s Office (RCSO)
Department:Richmond County Sheriff’s Office (RCSO)
Caption:Motion to purchase Workgroup Server and Collection Server for
the Richmond County Sheriff's Office. (Approved by Public
Safety Committee June 13, 2017)
Background:The Richmond County Sheriff’s Office is requesting to purchase
software products from Pen-Link. The Sheriff’s Office Crime
Investigation Division and Narcotics currently uses Pen-Link.
Pen-Link is the sole source provider for all of Pen-Link software
products and the Narcotics Division is currently requesting
workgroup server and collection server purchase.
Analysis:The purpose of the Pen-Link purchase is to update the current
Workstation and Collection server.
Financial Impact:State Forfeiture funding usage for capital programs and projects
were approved in the Augusta, Georgia Commission meeting held
on April 18, 2017; therefore, funding is available for this project.
The total cost for the project is $44,988.52 this includes PLX
WorkGroup Server, Collection Server, Dialogic 12 port analog,
rack mount, tripplite17” port console, 24-port Dell X1026P, Cisco
VPN Router 5506 Package, network supplies, window server, and
25-pack Panasonic BDR.
Alternatives:None
Recommendation:Please use account 212031222-5424910 for the purchase of the
Pen-Link of software products.
Funds are Available
in the Following
Accounts:
Funding is available in account 212031222-5424910.
Cover Memo
REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/20/2017 2:00 PM
PURCHASE OF TASERS AND EQUIPMENT
Department:Marshal's Office
Department:Marshal's Office
Caption:Motion to approve purchase of Tasers and equipment from Axon
Enterprise formerly known as Taser International. (Approved by
Public Safety Committee June 13, 2017)
Background:In order to provide our officers and the public they serve with the
best options available to properly deal with potential violent
encounters, we feel that Tasers are a necessary addition to the
tools provided our officers. The addition of Tasers greatly
improve the chances of injury mitigation and increase the chance
of less lethal use of force.
Analysis:Sole source justification exists because the equipment and services
required to satisfy the agency's needs are only manufactured and
available for purchase from Axon Enterprise.
Financial Impact:The agreement with Axon International is for a 5 year term for a
total of $83,405.83, with $20,910 for the first year and $15,496.00
for the remaining four years.
Alternatives:None recommended
Recommendation:Approve Sole Source purchase of Tasers and equipment
Funds are Available
in the Following
Accounts:
Funds are available in 101022610/5316110;
101032515/5316110;101041410/5316110; 551081108/5311410
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/20/2017 2:00 PM
State Court Accountability Court Grant
Department:Richmond County State Court
Department:Richmond County State Court
Caption:Motion to approve acceptance of a State grant in the amount of
$118,504 to support the operations of the State Court's DUI and
Veterans court programs for the period of July 1, 2017 through
June 30, 2018. (Approved by Public Safety Committee June 13,
2017)
Background:Georgia's Accountability Court funding committee has awarded
the State Court of Richmond County Accountability court
programs $118,504 to support the operations of the court. These
operations include treatment services, contract services, drug
testing supplies and staff training. This award is effective July 1,
2017 through June 30, 2018.
Analysis:
Financial Impact:Grant amount of $118,504 w/a $13,167 match from ARC. Match
will come from 204000000/3511410 which consist of monthly
court fees charged to participants.
Alternatives:none
Recommendation:Approve
Funds are Available
in the Following
Accounts:
Will be budgeted in fund 220 after approval.
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
NATHAN DEAI
GOVERNOR
Pkraroct
,AY NEAL
EXECUTIVE DIRECTOR
At the direction of the Funding committee under the council of Accountability court Judges (cACr)the criminal |ustice coordinating council (ctcc) is p-r-easlJro ,rnounce that tt ii seekingapplications for competitive fundinlfor qua[hed new aoa exisung accountability courts in theState ofGeorgia.
Eligibility
Applicants are limited to local entiues forn_ew and existingAccountability courts. Adult FelonyDrug court, Adult Mental Health court, and veteran. r."rtir.ni court submissions are limited toone application per circuit, per court t}rye. state and Juvenile couft submissions are Iimited to oneapplication per county, per court typeii.e. oul, fqiry o.p"na.n.y Treatment, Juvenile Drug, orJuvenile Mental Health Court).
Deadlire
Applications are due by 5:00 p.m. on Friday, March 7Z, ZOL7.
The amount available for distribution will be determined by the legislature during the 2017 session.There is a 10% cash match requirement Please note: this iarcn may tikely increase evetyyear.
Award Period
July 1, 2017 through June 30, 2019.
.I04 MARIETIA STREET, SU|TE'40 ATLANTAV GEORGIA 30303.2743{04.657..t956 a 877.231.6r9a r 4o4.657.1957ax
cjcc.georgia.gov
The council ofAccountability court ofludge (cACD was created in 2015 by the Georgia Legislature and byGovernor Natlan Deal to provide courts with the iiiucat funding necessary to support the growth ofAccountability cours in Georgia to reduce the prison popuration,
HowtoApply
Interested applicants should review the FY'18 Solicitation Packet in its entirety, and submit the completedapplication, including the requested information and all requircd atachmentsl using the link on the council,sw-ebsite at cicc.georgia.gov on or before 5 p.m., March t7,20lr.This form "oi proita"d budget degil arethe only acceptable formats for submittng tle narratives and budget for ttis funding year. pleasenote that the application format has changed significantly this yeai. It is recommended ttatapplicants allow adequate time to compleie the appticatibn. Applications must be submitted usingthe required forma! scanned or han4wrilten cnpies of tbe appticadnn will not be accente4. The CACIwlIlhostanFY,18insructionalgrantwebinar7;interested
applicants are encouraged to participate. Any application thai does not iaequately answer all applicablequestions will be considered lncomplete and will noibe reviewed for ftrnding
The criminal fustice coordinating council is designated by the Governor of Georgia as the state Administering
lqe1-crfor criminal iustice and victims'assistance programs. created by the General Assembly (0.c.G3. s 35-64-2), the council is comprised oftwenty'four membeis represenun! various components of the criminaljustice system.
Applicants must identifu the source of the 10 percent non-state portion of the total project costs and how tleywill use match funds. Match is restricted to thi same uses of funds as allowed for the state funds. Applicantsmay satisff this match requirement with cash only (no in-kind services).
Match waiver: The CACf may waive tlre match requirement upon a determination of fiscal hardship. To beconsidered for a waiver of match, a letter of request signea Uy tne Authorized Representative or
froqram fudge must be submitted with the grant appliiation aenning ure fiscal hardship. Fiscalhardship is defined in terms related to reductions in overall budgets, furloirghing or reductions in force ofsta'f or other similar documented actions by the local governing-audority;hich'have resulted in severebudget reductions. A match waiver request-must be su-bmitted Is a separate attachment to the applicationand titled as the " Match Waiver."
N0TE: You do NOT need to match every item you are requesting but must supply a 10% match in the overallbudget request The match must be from one of the alowable *lugori"r.
The formula for calculating the match is Requested Grant Amount dtvided hy g = Required Match
Example:
10 percent match requirement: for a state award amount of $100,000, match would be calculated as follows:
State Award/9 = Match
Ex $100,000 /9 = $11,t1,1,
Please read and understand the certification forAccountability court Funding attachment before completing theapplication' All accountability courts shall attend raining an; ,uurit a proposed budget/narrative for a; fundsrequested through this grant
Existinp Courts
complete alr sections of the apprication, unress noted otherwise.
Implementation Courts
complete sections of t}e application to the best of your ability. The committee understands that you may nothave all of the answers yeg but expects that you t ""e tr,oulrrt *rrough all of the issues related to each sectionof the application.
Application Review
Applications will be reviewed and asse_ssed by the cACf Funding committee members and its desigaatedrepresenEtives who will consider the following i
1' Past compllance with all financial and programmatic reporting requirements;2. Overall quality and completeness of the application;
3. Demonstration of clear, measurable and appropriate standards;
4' Demonstration of need including geographic location, Iocal demographics, Iocal statistics, otherfi nancial resources, etc.;
5' Adequate correlation between the cost ofthe project and t}te objective(sJ to be achieved; and6' Sharing resources among each accountability court within the circuit is strongly encouraged. Allapprications within each circuit wiil be reviewed together.
Only complete applications received by the deadline will be reyiewed, When an application is received bythe cfcc, there is no commiunent on tte paft of the clQ Funding committee to nrna an application orto fund it attle arnount requested' All areas of the budgei are subject to review and approval. Decisionsrelated to tlese budget areas are based on both eligibilityind reasonableness. The cACf Funding committeehas full discretion to determine the reasonablenesJof budget items based on both objective and subjectivedecision-making tools. See "Restrictions on use of Funds" zubsection below to determine whether budgetitems requested are allowable prior to submitting your budget
Applications for funding will undergo several rcviews. At any point during these reviews, a decision not tofund a project or any part thereof may be made. These decisions are withi-n t]1e complete discretion of theCACf Funding Committee.
Funding Decisions
All funding decisions relatedto CJCC applications received in response to this solicitation are made by thecACf Funding committee and are based on the availability of funding. The Council will inform the applicantsof funding decisions through grant awards. Applicants shluld not make assumptions regarding fundingdecisions until they have received official written notification of awards or denials signed by the CJCC CouncilDirector.
once an award is made, &e cACf in conjunction with GJCC, maintains discretion to determine that a grantee isnot compliant with applicable policies, and upon such i determlnation may terminate further funding andrequire reimbursement of grant funds to ttre CaCI.
Restrictions on Use of Fund.$
For this grant period, Srant funds will not be allowed to be used for: out of state trainin& any part of a salaryor pay supplements for-state or county paid employees, office space, utilities, furniture fe*isting cou.t ontyl,incentives, monthly cell phone charges, case management sofhnrare (including maintenance and upgrades),vehicles, weapons, office supplies fexisting courts 6n]y;, construction projecd and grant administrativeoverhead.
Supplantation
Funds must be used to suppf e-me1t existing funds for program activities and cannot replace or supplant fundstlat have been appropriated for the ,rr. lr.poru
Generally, supplanting occurs when a local government or program reduces local or other available funds foran activity specifically because state funds are available 1oi exiectea to be available) to fund tlr"t *rrr"activity' when supplanting is nor permitted, any state grint runas may not replace any locat, or otheravailable funds that have been appropriated oiatlocatio ro. tr,. s*" purpose. In those instances when aquestion of supplanting arises, the applicant or grantee will be required to substantiate that the reduction innon-state resources occurred for reasons other than the receipt oi expected receipt ofstate funds,
GrantAcceptance
Grantees wishing to accept FY'18 funding must submit signed Acceptance Letters and Special Conditions tothe cfcC office so it is received no later dan 5 p.m., fune 31, zafi. cACl Funding committee will assume yourcourt rejects its FY'18 award if these acceptance documents are not received uy tiris submission deadline.
Srrecial Conditions
At the time of tle Srant award, the CACJ Funding committee will assign special conditions, as deemedappropriate for dle prggTT. The special conditions will outline the graniee's responsibilities, as well as stateregulations that must be followed, as a condition of accepting the grant award for the approved program. Thespecial conditions will be included in the award packet and riust b'e reviewed, signea and returned io cfcc by5 p.m., fune 30, 2017 (seeabove).
one fourttr of all ar,uarded funding must be requested in that quartefs sER each reporting period. Thismeans that the expenditure must be paid by your local funding agency and GfCC reimbursement hasbeen requested wlhln thatreporting perioa. Any unused nrnisiactr quarterend will be retained bythe CfCC to bemanagedbythe CACI.
Thts is o reimburse\ng$l granL If awarded funds, your court will be required to submit check stubs andcopies of invoices to GJCC for reimbursement on a quarterry basis.
Training is made available to each court that accepB grant funding. please seeurww'gaaccountehilit!2. courts.org for the training dates and requiria attendees. Expenses for trainlngwill be reimbursed by the CACJ Funding CommitteJ
Reporting Requirements
Recipients of this FY'18 grantaward will be required to complete and submit sER and a cACf programReport, due no ]ater t]ran 15 days after each quirter end. Failure to submit reports in a timely fashion couldresult in a 70orb penalty that will be based on ihe initial grantaward. subgraniees are given a 10-day gracebefore any action is taken' Please notc that the CACJ Projram Report is scheduled to be replaced with anelectronic report submissian generated by the state-appived case management systems during Fy,lg.o sER (Sub-grant Expenditure Requests,)r Reimbursement requests for expenses incurred duringthe grant period on elther a monthly or quarterly basis. Torequest reirirbursement, the recipientmust submit a financial repoft wlthin fifteen days of the montir', end date, to their designatedgrant specialisl
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working towards sustainability upon the inception of the program. lt is prudent for a court to conslder various rnethods offunding in the event that Erant funds are not available. Your sustainablllty plan, which may include an action plan to attainfunding without the use ofgrant funds, shourd be fuily described.
The Richmond County state Accountability Court DUI Program implemented its DUI progra, in zorz and added a veteranscourt track in 2015' As of March 9,20L7 the court has a combined enrollment for both programs of 1g9 participants. DUIcourt = 160 and vet court = 29. our program has successfully graduated 257 participants. The court is continuing to worktowards its goal to achieve sustainability by developing a plan to reach and maintain its program capacity of 250 participants.Our objectives and action plan to achieve this goal is as follows:
Obiective *1
To develop a plan to better communicate the availability of the accountability court programs as an alternative to traditionalsentencing.
Action Plan
To meet with major stakeholders (solicitor General, Defense Bar, and Sheriff) to communicate the successes of ouraccountability court programs and the positive impact it has had on our participants and our community. provide a semi-annual and final annual report to major stakeholders that provide an overview of how the programs are performing.
Obiectlve #2
To provide awareness in the community of how accountabilaty court programs improve individual homes, neighborhoods andour community.
Action Plan
To seek and apply for private foundation grants that allow us to conduct an annual event showcasing the DUI and Veteranscourt particpants in a positive environment of "giving back' to the residents of Richmond county through community workprojects and also hosting an annual communityfundralser wlth proceeds given to a non-profit agenry such as ,safe Homes,,where substance abuse have affected the lives of others.
Obiectlve f3
To provide financial assistance to those of our community charged with DUI offenses and desperately need more intensemonitoring and treatment not achieved through probation but cannot afford to enroil in accountability court.
Actlon Plan
To seek and apply for Federal, State and/or private foundation enhancement grant funds that will allow us to giveopportunities through treatment scholarships to those who are indigent and have been charged w1h a DUI offense to enrolin accountability court.
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Phlse fslly but ffdsly drsribe your nqusVpojea/cxparcion, fuplaln why yo!. requ€st 6n no: be funded urlrg other ftrdlrE su@t. lncludG any .pprcprteE .ddidons Idrurerlttt}on thEt may help *plain your proJsct Phaa nota: It you lnclude lnfametion thai is mt Glcnnt, or 15 wlumirE, the ommltt e ry choe tg not cgnslder |t. lnclud€ in ygurE mttE hw your prolect.dheres to the st t! standld! . nd
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I ttrting for tho3e leavlns lnptticnt or.nroll€d ln lntrruh! outpqtient tErtm€nL Th. @urt i! reqEuru g59,650;;skt thr ert ln thr oJt ordn€ t rtlnE asys urcd to t.rt urlmsmpler which i5 not loo* of thc rm'l @3tof dru8 $Hnlng for ou, *ri. rro -rrt "rtminlrtcrrd ind pre*J rg,0ood-loyarug t!5t rr 2016ard amrdpate thh rumbcrtoimr.i*ln2017srwcworl(toimrcr*our@ultblt5BpBdtycnEllmentof2SO. Weat!rcqrsIrBSl2,4gotohir€llrldiiloDlprrt-timehboratorytechtrilntoNistinob*rltlon'Goll€ctlonandprerssin3oturir$mplet.it"riaiuonotu,Lt"chnicianwllllm.s€r'-rr..nLi*.v"it..pc6donotth!hb. ThecolrtkEqulntnaS54,60otohelpoYlr the cst of 3 s!rcllhre offier. This lic item ln thc ountybudslt E Gur byco:c ,n zori. ;;;;; ;;" ,rrbor ot.ctve pst,crpar,6 in ow ,r€6m (189),. rcdus6rn tnthlsareaiscrltkal' EsndomhomevbiEarc-estjal.ioan&Breuna,-btlityiorourp.nlclpanb, rr,r.-qr"i.r"ir*rud.ethEhirlntoft.ddrtio*lrurillueoticar!os*tou,curcrtotrlc'Fwithhoruvititsouttld!of Richm*dcounty.wett!cm.rtlyrcckrrtottrerfinarngrorilioi;p*,u*ruapcnsc. ltisimportsnlnthaoteqonotan
'@udibillty coutt th't thc teln memberc for tllse @urt5 afiord therelEs lvery oppoaualv to be better lnfomcd lnd ?aimd In the srss of man.3i,l3, tr.!gn& .ndundertsEndiruthrlndlvldu.lrclet!rPartofanamunt blllty@urtte.m(standsrdrS). wcrrcrequstinggz.iig.iotoBtrtwtothe@EtofStoammcmbdsstt ndhgrndtrveltrtlothcannualswtrt8bllitY@urt@nfrrone. wcaeeLorequ.stlnSs2.oooto@v€rsoxofth€tot8lprcl;Jd*rtiorlJl-R.r*$mntsde.irEthtrlErtclEle.
Th€ Rlchmond couDtY strte A6mtabilitycosn i! rcqEstingthes fundr brced-mthe md to @nunE to provld. th€ cithen, o, Rlchmend county, proSnm thet sddErss t 10!€induldEk who hav! dlmorstEtld t mcd fqr the trotm:nt ot elcoho/drug rddiction dE to cohmtttinS 2 or iori orterc* or our and/or DUI Druir. A, in jlrlsdlrilons all sos, ourState'rehawogerlenedcutsto4r6!rtybudtetthltcr..t srchitterglrorustoomcrrttyopent!ourrounteHlltycourtprognm, ourcounyasclottldBoctlmeDAIE
hlvebs'na$utedplBttlnuedDArEt$dsuppon,buronlvth.paymnttorttrepul[;d"f"J";i;;;;;;;J;bngrstheDlrEtundcansupponur:qucrt.
ourcurGnt@untybudtet c!nmt 'lom tupport thq ailpcnB of our rcountablllty court. sine th. tmplsm"ntaoon oro=r, .*irnlrrlif oun tn zou, ttrr cocrt rk.hed . EnDt frm the Governor,!officr of Hl8hwry srfrtv thEt ffEd 4096 ot t'te A$untrbllitY court cqoruinrtor'r srlrry. Th. griltsr mtificd thc Lurt tlut re had Erchcd the mlxlmum number of yea* that wG@uld lwlvr thls Smnt rnd this SEnt sPlrcd on scptcmb.r 30, 2016 wtlch meEnt th.t loo( of the coodtnator's s.hry i: nff sErud thEuSh the couhty budget llo|t stth ! tull fimect* Mamger' our ruttalnabtlity pltn dolt not include a Eise lr @r me.thly ira to owrtlts rdded G)gen:e dur Jthe actual inamle in thc lndlgait populatbn thEt our Dul andvetcEn!colnssms' |n2015'thGcourtrpplledtor8ndwarlwlrdeaaSsd,mognntrwrrdrortratmrtserules. ThiEls.2yesrgEitEw.rd3ndtrpiri.ens.Etrmblr30,2017.ouisurth"rPdis'ibrrelvcthissrnt!M'datalnin23lT.butmh.EmttseiredanynodllEtionlfw!hrrcbcanlw.rdedthi!gmnt. wshavsrle.gpliedror!sAMHsAgEnt
PrcPctltlon'orrny€ddltlonrlcutstoour@umYbudSlt A!rtltcd,ourtoll,!ba€mgfulls$tainsilcourt,buti:rtoomnuatoKkfundlngforhh.rcementsl,lcsfo.ourmrt PltticiPants' Th€ iichmnd cofity st'te Acmunttbtl'ty court opcites ore oI the hrjest pogems rn thi s; snd rb @ntlrurd rccc$ lr mir.ry ro not onry th. cltl.e* o{Rlchmond canntv but to thotc lndlYlduak vho E.d .n B@unburtrty -ri plgr., to bcome ober rnd lcad r Srrcducdvc lric for th.msl*!, tl.ir flmllrcr.nd our *mmunlty. ThG@urt appr.cbt.t your thou8fitful aEldralon of thlt tEnt !ppliadon.
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I certi$ that the Ridrmond cou.tv stde Accounl,bl'ttv courl
{court name) provides t}re folowing. (check if accuratery describes),M ilL""ffiii:f;i::fltrffi::1trffi*:?H:;:ffi*atrnenrservicesandmentar hearthservices,
2'Using a non-adversarial approach, prosecution and defense counsel promote public safety whileprotecting participant,s due process rights.
3'Eligible participants are identified early and prompfly placed into the accountability program.
4'The accountability court provides access to a continuum ofalcohol, drug and other relatedtreatment and rehabilitation services.
S-Abstinence is monitored by frequent alcohor and other drug testing.
6-A coordinated stratecD/ governs accountability court responses to participants'compliance.
7'The accountability court has ongoing judicial interaction with each participanL
8'The accounability couft uses monitoring and evaluations to measure tle achievement of programgoals and to gauge effectiveness.
9'Through continuing interdisciplinary education the accountability court promotes effective courtplanning, implementation and operations.
trT 193-"_"::yobility court generates local support and enhances the program effectiveness byEy I forging partnerships among otler accountability courts, public "g"n"i!, ind .o**unity-basedorganization, i
,e contifgent on compliance with the requirements (1-10J listed aboye.**
inforr.rlation in t}lis Request for Funding Application is accurate and complete.
**Continued funding through
By signing below, you are
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JudgcDrvid D. We&iar
A ccouoabitity Court JudgeRichtond Courty Stlt Coun
Judge, Pztricir V, Boolcr
Richmond County Srer Coun
Kallic Mdatvrc
Soliciior Gm.i."l
liichmdnd County Sate Crurr
Cryaral ,{- Pegc
Accouptabi.lity Goun Coordiorot
Richmond Counry SBtc Court
cpag@rugusoga"gov
' S";t +tOA
735)ames Braw Blvd
AugustaJudicial Qatr
Jobn H. Ruffin, Jr. Courthourc
Augustq Georgia 30901
Offrce: (706) 849-3484
cell (706) 83+9Eol
Frt: (706) E49-36a6
STATE COURT
AC COLINTAB ILI TY C OT]RTS
Richmond Couaty DUI Court Supervised Treatment Program
Augusta Judicial Center
John H. Ruffin, Jr. Courthouse
735 James Brown Boulevard, Suite 4108
Augusta, Georgia 30901
PROFESSIONAL SERYICES CONTRACT
This Agreement sets forltr the terms and conditions of the professional services being
provided by A Bell's Counseling (ABC) (Treatment Provider), as an independent contractor, to
the State Corut of Richmond County Accountability Court Supervised Treatment programs
(A ccountability Court).
Treatnent Provider will provide services to participants at the discretion of the
Accountability Court primary judge.
Treatment Provider will lead group for any Phase of the Accountability Court programs
as outlined in the Policy and Procedr:re Handbook and Manual.
Treatnent Provider shall provide services, to include:
1. Lead alcohol and substance ebuse education groups and group cowseling sessions in
the accordance with the determined treatrnent curriculum.
2. Coordinate the development of a curriculurn with input from treatment stafl
Accountability court team and curriculum consulknts, if any:
Professional Services Contract
P4ge2
3. Administer the L.S.I. -R ("Level of Service Inventory - Revised") instrument to all
participants within 30 days of enrolling in treatment and provide results of this
assessment and the individual intervierv session to the Accountability Court Team.
4. Timely report all significant participant issues and treatrnent information in the
program including iaformation of rnissed or positive urine/alcohol screens,
participaats' group attendaace or absences, and positive or negative behaviors
observed by staffduring group to the Accountability Court Team. This information
shall also be recorded in the eiectronic data management system approved by the
Court.
5. Schedule, facilitate and maintain schedules and records of assessment orientation,
alcohol and drug screens, aud placement of participants into groups and all other
activities as assigned by the Courts.
6. Attend staffing sessions, court sessions, anC sanction hearlng as lequired.
7 - Maintain a cell phone or emergency contacl information that is available to
participants as needed in an emergency situation after hours.
8. Meet individually with participants as requested or indicated.
]t is necessary that the Accountability Court have access to the treatment records of the
participants in the progam both during their participation and after it is concluded. In order to
ensure access to these records, the Treatment Provider will provide to the Aceouttabiiity Cou:t,
in such form as the Accountability Court may require from time to time, copies of the
Assessment, Treatment Plan, Group Therapy Notes and Discharge Summary from the
Accountability Court Program Treatment Provider for each particrpant. These records will be
provided to the Accountabiliry Corirt within two (2) weeks of the panicipant completing or
discontinuing the AccountabilityCourt Program with the Treatment provider. This paragraph
will survive the temrination of this Agreement by either par1y.
Professional Services Conkact
Page 3
Treatment Provider shall bill each pa*icipant or the participant's insurer for all services
provided-
After first giving 30 day notice, Treatnent Provider and the Accountability Court may
"each terminate this independent conhact agreernent at anytime, with or without cause.
If A. Bell's Counseling (ABC) is accused of any act involving morai or ethical issues
under any law, or any act which casts an unfavorable light upon the association with the
Richmond County State Court Accountability Court Programs or A. Bell's Counseling (ABC) is
accused of performing or committing any act which would or could adversely impact the
Richmond County State Aocountability Court Programs events, programs, services, or
reputation, The Richmond County State Court Accountabjlity Court shall have the right to
terrninate this contract upon fifteen (15) days written notice specifying the reason, within which
period A. Bell's Counseling (ABC) may cruc such offlense. The determination of whether and
to what extent the oflense is cured shall be made by the Richmond County Accountability Court
at its sole disuetion.
Upon request, Treatment Provider, by signing this contact agrees to provide all necessary
personal information and gives express permission to the Accountability Court to conduct a
criminal background check. In addition, Treatrnent Provider and staffagree to submit to random
alcohol and/or drug screens at no cost to the Accountability Court. In the alternative, Treatment
Provider and staffmay provide proof of random alcohol and/or drug screens in accordance wittr
its intemal compliance regulations. Treatrnent Provider understands that there is no liability
insurance coveiing the Treatuent Provider for the work being performed.
Professional Services Contract
Page 4
State Court Accountability Cpnrl
Crystal'A. Page, Prograrn Coordinator
Dated: il'{Dated: z /trh(
Sle //o?
Social Security No.:,
(copy attached)
Phone No.
****Please attach copy of the license for any persons who will be leading a group or
iu dividual treatment/counseling sessions.
76-s(? -
c,n, 7fr0 -KQS
Date of Birth:
STATE OF GEORGIA
Brian P. Kemp, Sec.retary of State
Georgia Composite Board of PC, SW, and MFT
Profess ional Counsel or
License No. LPC002869 Status: Active
B. Renee Bell
lE24 Wylds Rd. B-2
Augusta GA 30909
Expires: 9/3012018
Issued: l/811999
lffilllltllllillilllillllHlllllflfllllflllflfi] Rear-time ricense verincarion is ava,abre at sos georgia gov/plB
Above is your wall certificate license to practice as a Professional Counselor, Social Worker or Marriage and Family Therapist in tlre State
of Georgia. A pocket-sized license card is below.
Brian P. Kemp, Sccretary of State
Georgia Composite Board of PC, SW, and MFT
Profcssional Counsclor
License No. LPC002E69 - Active
B. Renee BelltB24 Wylds Rd. B-2
Augusta cA 30909
Issucd: l/8/1999
Expiras 9/30/2018
Rcal-lirne liccnr vcrifietion is avrilablc at
Commission Meeting Agenda
6/20/2017 2:00 PM
2045 Sibley Road , LP Easement Exchange
Department:Utilities
Department:Utilities
Caption:Motion to approve an exchange of easements, with 2045 Sibley
Road, L.P., for their Gardens at Harvest Point project. (Approved
by Engineering Services Committee June 13, 2017)
Background:In 1977, Augusta obtained an easement, for a gravity sanitary
sewer pipeline, on the property now known as 2045 Sibley Road.
2045 Sibley Road, L.P. is in the process of constructing an
apartment complex, on this site, and have requested a portion of
the easement be abandoned. In exchange, they have
offered additional easement space over a sanitary sewer force
main and a water main, which are located on the site.
Analysis:The gravity sanitary sewer, located within the portion of sanitary
sewer easement that 2045 Sibley Road, L.P. has requested be
abandoned, is no longer in use. There is need of additional
easement over the force main, with lift station, and water main, for
maintenance and access.
Financial Impact:None
Alternatives:Disapprove an exchange of easements, with 2045 Sibley Road,
L.P., for their Gardens at Harvest Point project.
Recommendation:Approve an exchange of easements, with 2045 Sibley Road, L.P.,
for their Gardens at Harvest Point project.
Funds are Available
in the Following
Accounts:
N/A
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/20/2017 2:00 PM
3486 Peach Orchard Road Easement Exchange
Department:Utilities
Department:Utilities
Caption:Motion to approve the 3486 Peach Orchard Road Easement
Exchange. (Approved by Engineering Services Committee
June 13, 2017)
Background:A business is considering the purchase of property at 3486 Peach
Orchard Road. The construction of their building would place it
in conflict with our sanitary sewer easement. The property owner
is willing to grant us a new easement, in exchange for a portion of
the existing easement.
Analysis:The sanitary sewer is setting off center, in the existing easement.
AUD engineers have investigated the request, to exchange
easements, and reached the conclusion that the exchange will not
adversely affect AUD’s ability to access the pipeline and perform
the purposes enumerated in the deed.
Financial Impact:None
Alternatives:Disapprove the 3486 Peach Orchard Road Easement Exchange
Recommendation:Approve the 3486 Peach Orchard Road Easement Exchange
Funds are Available
in the Following
Accounts:
None
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/20/2017 2:00 PM
Fort Gordon Augusta Utilities Administration Building Expansion
Department:Utilities
Department:Utilities
Caption:Motion to approve award of Bid # 17-170 to Larry Pittman &
Associates, Inc. to construct the Fort Gordon Augusta Utilities
Administration Building Expansion for $ 554,000.00. (Approved
by Engineering Services Committee June 13, 2017)
Background:Utilities Department is under contract to provide water,
wastewater and irrigation utilities on Fort Gordon. These
contracted utility services have increased; therefore, the
Administration Building is being expanded by approximately
2,200 square feet to accommodate the increased workload and
staff. The building addition will include offices, plan room, and
supply closet, and expansion of the break/training room and men's
locker room as well as associated site work.
Analysis:Larry Pittman & Associates, Inc. submitted an acceptable bid
package and was the lowest responsive bidder. The Utilities
Department reviewed the bid and find it to be fair and reasonable.
Financial Impact:Funding is available in the amount of $554,000.00 under account
number 507043490-5413120/888888888-5413120.
Alternatives:No alternatives are recommended.
Recommendation:We recommend award of the contract to Larry Pittman &
Associates, Inc. in the amount of $554,000.00 to construct the Fort
Gordon Augusta Utilities Administration Building Expansion.
Funds are Available
in the Following
Accounts:
$554,000 from account 507043490-5413120/888888888-
5413120.
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta, GA
Augusta Information Technology - GIS Division, Augusta, GA
Augusta GA GIS
May 18, 2017
0 1,200 2,400600 ft
0 380 760190 m
1:9,600
Disclaimer: While every effort is made to keep information provided over the internet accurate and up-to-date, Augusta does not certify the authenticity or accuracy of such information. No warranties, express or implied, are provided for the records and/or mapping data herein, or for their use or interpretation by the User.
Fort Gordon AUD Administration Building Expansion
Fort Gordon Augusta Utilities Administration Building Expansion
Invitation to Bid
Sealed bids will be received at this office until Tuesday, April 25, 2017 @ 3:00 p.m. for furnishing:
Bid Item #17-170 Fort Gordon / Augusta Utilities Administration Building Expansion Project for Augusta, GA -
Utilities Department
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and
suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $125.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the
Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405)
beginning Thursday, March 9, 2017. Bidders are cautioned that submitting a package without Procurement of a complete set
are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is
material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other
source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, March 31, 2017 @ 10:00 a.m. in the Procurement Department, 535
Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Monday, April 10, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract
with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100%
performance bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 9, 16, 23, 30, 2017
Metro Courier March 15, 2017
Revised: 2/2/2016
Commission Meeting Agenda
6/20/2017 2:00 PM
Recommendation of Award for Bid Item #17-165 Radial Arm Drill Press
Department:Utilities
Department:Utilities
Caption:Motion to approve Bid Award for Bid Item #17-165 Radial Arm
Drill Press. (Approved by Engineering Services Committee
June 13, 2017)
Background:The Utilities Department has worked with the Procurement
Department to solicit bids for a Radial Arm Drill Press. The
lowest bid for this equipment is from Blue Ridge Machinery &
Tool, Hurricane, WV.
Analysis:Our review of the lowest bid has determined that it meets the
specification requirements and the bid amount of $38,495.00 is
reasonable. This equipment will improve our capabilities for
repairing and maintaining our system equipment.
Financial Impact:$38,495.00 from budgeted funds
Alternatives:Reject the bids received from Bid Item #17-165
Recommendation:We recommend approval of award of this bid item to Blue Ridge
Machinery & Tool at a cost of $38,495.00.
Funds are Available
in the Following
Accounts:
506043580-5421110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
~--------------
UTILITIES DEPARTMENT
MEMORANDUM
Tom Wiedmeier
Director
TO: Geri Sams -Procurement Department Director
Phyllis Johnson -Quality Assurance Analyst
Sandra Robinson -Procurement Technician
COpy
FROM:
SUBJECT:
DATE:
Tom Wiedmeier, Director -Augusta Utilities Department
Allen Saxon, Assistant Director of Water and Wastewater Production and Facilities
Radial Arm Drill Press <Bid Item #17-165)
ANNUAL BID RECOMMENDATION (2017)
May 01, 2017
Upon review of the attached bid and the recommendation of Allen Saxon, Assistant Director of Water and
Wastewater Production & Facilities, we recommend that the bid be awarded to Blue Ridge Machinery and Tool.
They had the lowest bid price of $38,495.00
Thank you!
.,~ . . I ~ ~ 1) e ;.J ~ ~ ~ Date: S-/2../ J \
Recommended by: Tom Wiedmeier, Director •
CC: Steve Little, CPA, Assistant Director-Finance & Administration
Allen Saxon, Assistant Director of Water and Wastewater Production and Facilities
Steve Orton, Maintenance Superintendent
Tess Thompson, Finance and Admin. Manager
SENT TO:
M~Y 0 2 2017
TJROCUREM"Etrr
Augusta Utilldes AdmiailtradoD
360 Bay Street-Suite 180 -Augusta, GA 30901
(706) 312-4]54 -Fax (706) 312-4]23
WWW.AUGUSTAGA.OOV
OFFICIAL
vL--L;; Bid Opening Item #17-165 Radial Arm Drill Press
~, for Augusta, Georgia -Utilities Department
Bid Due: Tuesday, April 11, 2017 @11:00 a.m.
Total Number Specifications Mailed Out: 35
Total Number Specifications Download (Demandstar):5
Total Electronic Notifications (Demandstar): 100
Mandatory Pre-Bid/Telephone Conference: N/A
Total packages submitted: 2
Total Non-Compliant: 0
Blue Ridge Machinery & Tool MSC Industrial Supply CO.
VENDORS 2905 Putman Ave 4809 Technology Drive
Hurricane, WV 25526 Martinez, GA 30907
Attachment B YES YES
Addendum 1 YES YES
E-Verify Number 975696 17365
SAVE Form YES YES
Radial Arm Drill Press or Approved Equal:
Year 2017 2017
Make CLAUSING CLAUSING
Model CLC1600H CLC1600H
Bid Price $38,495.00 $42,245.26
Proposed Delivery Time 12-14 WEEKS WITHIN 2 MONTHS OF ORDER
Invitation to Bid
Sealed bids will be received at this office until Tuesday, April 11, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-165 Radial Arm Drill Press for Augusta, Georgia – Utilities Department
Bid Item #17-166 Motor Burnout Oven for Augusta, Georgia – Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, March 24, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 2, 9, 16, 23, 2017
Metro Courier March 8, 2017
Commission Meeting Agenda
6/20/2017 2:00 PM
Sewer Monitoring Equipment
Department:Utilities
Department:Utilities
Caption:Motion to approve awarding contract to Kazmier and Associates
for Bid Item #17-140 Sewer Monitoring Equipment. (Approved
by Engineering Services Committee June 13, 2017)
Background:Utilities Department is developing a permanent flow monitoring
program that would remotely gather wastewater collection system
flow data. The flow monitoring will allow the Utilities
Department to observe wastewater collection system operations
and collect data for system evaluation, to include the impact of
rain events. This is the initial equipment purchase to start the
program. Utilities Department will perform the installation.
Analysis:Utilities Department evaluated the bid, and found it to be fair and
reasonable.
Financial Impact:Funding is requested in the amount of $243,081.96. Funds are
available in account: 514043420-5421110/81600120-5421110
Alternatives:No alternatives are recommended.
Recommendation:Utilities Department recommends awarding the contract for Bid
Item #17-140 Sewer Monitoring Equipment to Kazmier and
Associates in the amount of $243,081.96.
Funds are Available
in the Following
Accounts:
Funds are available in account: 514043420-5421110/81600120-
5421110.
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Friday, February 24, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-140 Sewer Monitoring Equipment – Augusta Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, February 10, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 19, 26, February 2, 9, 2017
Metro Courier January 25, 2017
OFFICIAL
ITB Item #17-140
Sewer Monitoring Equipment
for Augusta Utilities Department
Bid Date: Friday February 24, 2017 at 11:00 a.m.
Vendors
Kazmier & Associates
6575-B Industrial Way
Alpharetta, GA 30004
Attachment B YES
E-Verify Number 327454
Addendums 1 YES
SAVE Form YES
Line Item Line Item Price
2160 Laser Flow Area Velocity Module $13,096.83
Battery Operated $13,896.83
Flexium Flexus F704 Meters $6,800.00
Telog Rs-33u $3,140.00
Telog Rs-32 $2,105.00
Telog Enterprise Client for 50 sites $6,500.00
Telog Web Browser Module $2,500.00
Enterprise Wet Weather Station Link/Noaa $2,750.00
Enterprise Storm Module $5,000.00
Enterprise GIS Module $6,500.00
Onsite Enterprise Training $6,000.00
Total $68,288.66
Total Number Specifications Mailed Out: 19
Total Number Specifications Download (Demandstar): 5
Total Electronic Notifications (Demandstar): 173
Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE
Total packages submitted: 2
Total Noncompliant: 1
The following vendor submitted a "No Bid" response:
Keg Technologies / P.O. Box 171008 / Spartenburg, SC 29301
Page 1 of 1
Commission Meeting Agenda
6/20/2017 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Commission held June 6, 2017 and Legal Meeting held June 13,
2017.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda Commission Chambe r - 6t6t2017
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Jefferson, Guilfoyle, Sias,
Frantom, M. williams, Davis, Fennoy, D. williams and Smith, members
of Augusta Richmond County Commission.
Absent: Hon. Hasan, member of Augusta Richmond County Commission.
(Participates in voting by telephone)
IYVOCATION: Reverend Marcus J. Rogers, Pastor, Williams Memorial CME Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF TIIE TINITED STATES OF AMERICA.
Five ($ minute time limit per delegation
DELEGATIONS
A. Ms. Brenda Durant, Executive Director Greater Augusta Arts Council Item
regarding presentation to the city-of the newest Arts in the Heart Poster. Action:
None
B ltemApprovalsheet.html
Motions
Motion Motion Textrype
Made SecondedBv By
Motion
Result
Presentation is made by Ms.
Durant.
B. Glennis G. Davis regarding law enforcement accountability.Item
Action:
None
lB ItemAnorovalsheet.html
Motions
|'#:' Motion rext
Motions
Y::*to' Motion Textrype
lB za-r-248.ndf
lB Item,{pprovalsheet.htm I
Motions
Motion Motion Textrype
_ Motion to delete thisDelete item from the agenda.
Mr. Frantom out.
Made
By
Seconded
By
Motion
Result
C.
Presentation is made by Ms.
Davis.
Mr. Frank Anderson regarding the New Savannah Bluff Lock and Dam. Item(Requested by Commissioner Wayne Guilfoyle) Action:
None
IB NAI 1502677921 2 Sa"€ the Middle savernah Rirre. Fact sheet.shortdoc
lB NAI 1502680437 I Indiridual comment Letter on corps public notice.doc
lE PDF of SMSR Comment Letter 5.2.17.pdf
lB PostedJublic notice_4.4. I 7 for_SHEp NSBLD.odf
IB ItemAoorovalsheet html
Made Seconded MotionBy By Result
Presentation is made by Mr. Tom
Robertson.
CONSENT AGENDA
(Items 1-19)
PLANNING
1. ZA-R-248 - A request for concurrence with the Augusta Georgia planning ItemCommission to approve a request to amend the Comprehenii't e Zonini Action:Ordinance for Augusta Georgia by adding Noise (Ordinanie) to Section 2 -- ApprovedDefinitions, Section 4 - off-street parking and Loading, Section 2l - B-l(Neighborhood Business), Section 22 - B-2(General Business). (Approved by
Commission May 16,2017 - second reading)
Made By seconded By f;if
Commissioner Commissioner
Sammie Sias Mary Davis Passes
Motion Passes 9-0.
PUBLIC SERVICES
2. Motion to approve New Location: A.N. 17-17: request by Michael S.
Fredericks for an on premise consumption Beer & Wine License to be used in
connection with Twisted Burrito, LLC located at 4107 Madeline Dr. There will
be Sunday Sales. District 3. Super District 10. (Approved by Public Services
Committee May 30,2017)
Item
Action:
Approved
Item
Action:
Approved
3.
Made By Seconded By Motion
Result
Motion to approve. .
Approve mmus*, ff##,'i'Jl*.' f,:ffi'iJft'.' passes
Motion to approve New Location/License Transfer: A.N. l7-18: request byCharles Kendrick for an on premise consumption Liquor, Beer & Wine
License to be used in connection with Kush locited at 813 Broad Street. Therewill be Dance. District l. Super District 9. (Approved by Public Services
Committee May 30,2017)
lB Twisted Burritto.ndf
{B ItemAnorovalsheet.html
Motions
Y:1to" Motion Textr ype
E Kush (2).ndf
B ItemAnnrovalsheet.html
Motions
+^#:" Motion rext Made By Seconded By Motion
Result
Motion to approve.
Approve Mr. Frantom out. Commissioner Commissioner
Motion passes 9-0. sammie Sias Mary Davis Passes
4. Motion to approve New Ownership Application: A.N. 17-19: request by Susan ItemJ. Faircloth for an on premise consumption Liquor, Beer & Wine License to be Action:used in connection with Fifty Six Publocated it IOZO Mike padgett Highway. ApprovedThere will be Dance. District 1. Super District 9. (Approv"ed by-pubiicServices Committee May 30r 2017)
lH Fiftv Six pub.odf
E ltemApprovalsheet.htnll
Motions
|#:"' Motion rext
E sKltBT J63l Tosr Sls2lo.pdf
B SKMBT J63r7osl8rs26o.pdf
{E ItemAnnrovalsheet.html
Motions
ryJ:"' Motion rext
Motion to approve. Mr.
Frantom out.
Voting No:
a ----..- CommissionerAPProve Ben Hasan,
Commissioner
Marion Williams.
Motion Passes 7-2.
Made By Seconded By Motion
Result
Motion to approve.
Approve Mr. Frantom out. Commissioner Commissioner
Motion passes 9_0. Sammie Sias Mary Davis Passes
5. Motion to approve adopting the City's Destination Blueprint prepared by theAugusta convention & visitors Bureau (ACVB). (Approved by public
Services Committee May 30,2017)
Item
Action:
Approved
Made By
Made By
Commissioner
MotionSeconded By Result
Commissioner Commissioner
witliam Fennoy M;ry ilir--' Passes
6. Motion to approve award of the contract for Bid Item 17-156, the HVAC Item
replacement at the May Park and Bernie Ward Community Centers to the low Action:bidder, Waters Mechanical for $259,000..(Approved Uy Public Services ApprovedCommittee May 30,2017)
lB ItemAnnrovalsheet.html
Motions
Motion Motion Textr ype Seconded By
Commissioner
Motion
Result
Motion to approve.
. Mr. Frantom out. Sammie Sias Mary DavisApprove Motion Passes 9-0.
v*..r''rv vreD LaLqLJ L'q'vtn Passes
7. Motion to approve a request for the purchase of a2Afi Genie GA 3232 Scissor ItemLift from United Rentals at a cost of $26,039.00 as approved by the Augusta Action:Aviation Commission at their April 27, 2017 Meeting. (Bid Item fi15c4 Approved(Approved by Public Services Committee May g0,20li)
B I7-I59 oFFICIAL-TAB - CoDv.Ddf
B 17-159 ITB - SENT To PAPER.Ddf
IB I7-5-4 Department Recommendation of Award.pdf
IB Uail List and l)em*ndsfer Plrnholderc nrtf
lB ItemAnnrovalsheet.html
Motions
$otion Motion Textr ype seconded By Motion
ResultMade By
Motion to approve.
Approve Mr. Frantom out. Commissioner Commissioner
Motion passes 9-0. Sammie Sias Mary Davis Passes
8. \Iol_ion to approve adopting the City of Augusta's Public Art Masterplan as ltem
facilitated by the Greater Augusta Arts Council. (Approved by Public Sirvices Action:
Committee May 30,2017) Approved
E Public Art ]\lasterptan - Augusta - I\{av 20l7.ndf
@ ItemApprovalsheet.html
Motions
Motion Motion TextI ype
Motion to approve. Mr.
Frantom out.
Voting No:
^ CommissionerAPProve Ben Hasan,
Commissioner
Marion Williams.
Motion Passes 7-2.
ADMINISTRATIVE SERVICES
Made By Seconded By
Commissioner
William Fennoy
Commissioner
Mary Davis
Motion
Result
Passes
9. Motion to approve the replacement of one Ford F-350, Dual Rear Wheel Item
(DRW), truck for Engineering Maintenance from Fleet Capital Outlay for 2017. Action:
(Approved by Administrative Services Committee May 30,2017) Approved
E Att - 994488 Estimate.pdf
IB F-350-DR\I_Tab Sheer.pdf
IB 994487 - Repair Estimate.pdf
IE I 6-1 90 Newspeper_Advertisement.pdf
E I6-190 TAB SHEET OF.FI(.IAL.Ddf
lB I6-190 Department Recommendation of Award - Option l.pdf
lB Mail Labels and Demandstar Planholders.pdf
B ItemAnnrovalsheet.html
Motions
|^#:"' Motion rext Made By Seconded By Motion
Result
Motion
Result
Motion to approve.
Approve Mr. Frantom out. Commissioner Commissioner
Motion passes g_0. Sammie sias Mary Davis Passes
10. Motion to approve award for replacement of the roof on Friedman Branch ItemLibrary to the lowest compliant bidder, Roofing Professionals, Inc. of Action:
Grovetown, GA, in the amount of $162,900, bid item 17-168. (Approved by ApprovedAdministrative Services Committee May 30, 2017,)
B 17-168 ITB ro paper.pdf
E I7-I68 TAB 0FFICIAL.Ddf
E lz-r6a naps.oaf
lB Meil List end Demandstar planholders.pdf
IB l7-168_Department Recommendrtion_of Awrrd.pdf
lB Comnliante Infornration Roof Reolacement Roofino professionqtc Inn nrtf
lB ItemAporovalsheet.html
Motions
Y9li"' Motion Textrype Made By Seconded By
Motion to approve.
Approve Mr. Frantom out. Commissioner Commissioner
Motion passes 9_0. Sammie Sias Mary Davis Passes
11. Motion to approve the expansion of the Laney Walker Enterprise Zone.(Approved by Administrative Services committee May 30,2017)
Item
Action:
Approved
lB Lanev Walker Enterorise Zone Exoanded Boundaries -2017 Commission Reouest.odf
B LanevWalker EntZone Proposed-Exnansion 20l7.odf
B Expanded Lanev Walker Enterprise Zone.pdf
E ItemAonrovalsheet.html
Motions
X:t:" Motion Text Made By seconded By f.".tillype
Motion to approve.
Approve Mr. Frantom out. commissioner commissioner
Motion passes 9-0. sammie Sias Mary Davis Passes
12. Motion to approve extending the lease with the US Navy for the Naval ltem
Reserve Center on Central Avenue through June 2018. Lease payments are $1 Action:
per year, Augusta has no financial or maintenance obligations under this Approved
lease. (Approved by Administrative Services Committee May 30r2017)
B lcnxn.l z0lz-03 Nosc ,ltrcttsra zotz-u018 RaNrwl|-.naf
B ItemApprovalsheet.html
Motions
|'#:" Motion Text Made By seconded By f"'rli,'
Motion to approve.
Approve Mr. Frantom out. commissioner commissioner
Motion passes 9-0. sammie sias Mary Davis Passes
13. Motion to approve a request to display historical documents within a county Item
facility. (Approved by Administrative Services Committee May 30,2017) Action:
Approved
E HistoricaLDocuments-Comm unication.pdf
IE ItemAoorovalsheet.html
Motions
Motion f,r^4:^_ ,T!^_-4 rtr_ r- n_ ^ Motion;::- -- Motion Text Made By Seconded ByIYPe ''---- -" Result
Motion to approve.
Approve Mr. Frantom out. Commissioner Commissioner
Motion passes 9-0. Sammie Sias Mary Davis Passes
PUBLIC SAFETY
14. Motion to approve reappointing Fire Chief, Chris James, to the Region VI ItemEMS Council.(Approved by Public Safety Committee May 30,2017f Action:
Approved
B ltemApprovalsheet.html
Motions
Yili"' Motion Textrype Made By Seconded By Motion
Result
Motion to approve.
Approve Mr. Frantom out. Commissioner Commissioner
Motion passes 9-0. Sammie Sias Mary Davis Passes
15. Motion to approve acceptance of a supplemental State grant in the amount of Item
$6,200 to support the operations of the State Court Veterans Court program for Action:the period of April 1, 2017 - June 30, 2017. (Approved by puUtii Safety Approved
Committee May 30,2017)
B Jl7-8-088 Supplemental Grant Award.pdf
B ltemApprovalsheet.html
Motions
H:':" Motion Text Made Byrype
Motion to approve.
Approve Mr. Frantom'out. uommlssloner
rrrotionpasrl, q-0. sammie Sias
Made By
Seconded By
Commissioner
Mary Davis
Seconded By
Commissioner
Motion
Result
Passes
Motion
Result
FINANCE
16. Motion to approve the FY20l8 Budget calendar. (Approved by F'inance ItemCommittee May 30,2017) Action:
Approved
E Budset Calendar_for 20l8.docx
lB ItemApprovalsheet.html
Motions
Y::tto' Morion Texttype
Motion to approve. Commissioner
^ Mr. Frantom out. Sammie Sias Mary DavisApprove Motion Passes 9-0.
vw r''rv vrse rvrsrJ 'JcLv t> Passes
ENGINEERING SERVICES
17. Motion to approve Amendments to Flood Damage prevention ltemOrdinance. (Approved by Engineering Services Committee lffay 30,2017) Action:
Approved
B Flood Ord Amend - Back-up I - Email from Mie Lucas.ndf
IB Flood Ord .{mend - Back-un 2 - I-etter from GA DNR nrtf
IB ltemApnrovalsheet.html
Motions
Ylt'on Motion TextI ype Made By Seconded By Motion
Result
Motion to approve.
Approve Mr. Frantom out. Commissioner Commissioner
Motion passes 9-0. sammie Sias Mary Davis Passes
18. Motion to approv-e grlnting Georgia Power an easement on 2715 Ingleside ItemDrive (Tax Map 025-2, Parcel 124-01) in order for them to relocatJ th... Action:
power poles and a distribution line required as a result of the Berckmans Road Approvedwidening and Realignment Project, as requested by AED. Also approvehaving the agreement executed by the appropiiate Augusta oinciat
(s). (Approved by Engineering services committee May 30,2017)
E Georsia Power Easement lierckmans Rd Prnienr nrt{
B ltemApprovalsheet.html
Motions
Motion Motion Textlype
Motion to approve.
Approve Mr. Frantom out.
Motion Passes 9-0.
19. Motion to approve the minutes of the regular meeting of the Commission ltemheld May 16,2017 andlegal Meeting held May 30,201i. Action:
Approved
[B Regular Commission Meetine_Nlav l6 20l7.pdf
Made By
Commissioner
Sammie Sias
seconded By Motion
Result
Commissioner
Mary Davis Passes
IB Called Commission Meetine Mav 30 20l7.ndf
lB ItemAonrovalsheet.html
Motions
Motion;-. -'- Motion Textr ype
Motion to approve.
Approve Mr. Frantom out.
Motion Passes 9-0.
****END CONSENT AGENDA****
AUGUSTA COMMISSION
616t2017
seconded By Motion
Result
Commissioner
Mary Davis Passes
Made By
Commissioner
Sammie Sias
AUGUSTA COMMISSION
REGULAR AGENDA
616t2017
(Items 20-27)
PUBLIC SERVICES
20. Approve establishing a subcommittee to review and recommend changes to the
city's Comprehensive Zoning Ordinance how zoning exceptions are done in
residential subdivisions and in other areas. (No recommendation from public
Services Committee May 30r}0l7)
IB Communi8 Component Comprehensive plan ARC 200g.pdf
B 20I70J10 Administrator s AdYisorv (t) Zonins Matter 06.06.17.pdf
IB ltemAoorovalsheet.html
Item
Action:
Approved
Motions
f#:"" Motion rext
Motion to approve. Mr.
Frantom out.
Votine No:APProve comriissioner
Mary Davis,
Commissioner
Grady Smith,
Made By Seconded By
Commissioner
William
Fennoy
Commissioner
Andrew
Jefferson
Motion
Result
Passes
Commissioner
Marion Williams.
Motion Passes 6-3.
ADMINISTRATIVE SERVICES
21. Discuss/report from Administration regarding the matter of city-owned ltemequipment being used on private property in Lincoln County. (Requested by Action:Commissioner Marion Williams) None
B ItemApprovalsheet.html
Motions
Motion rr^4:^- 7r!^_,a Made Seconded MotionType Motion Text By By Resurt
No action is taken on this
item.
22. Motion to support the effort to save the middle of Savannah River Lock and ltemDam and to refurbish the Lock and Dam. (Requested by Commissioner Action:Wayne Guilfoyle) Approved
E ItemAnnrovrlsheet.html
Motions
X:t:" Motion Text Made By seconded By Motion
r YPe vvlvuulv sJ Result
Motion to approve.
Approve Mr. Frantom out. Commissioner Commissioner
Motion passes 9-0. sammie sias Mary Davis Passes
ENGINEERING SERVICES
23. Report from staff on scope of services completed and total expenditures to date Item
for services rendered by Cooper Carey. (Requested by Commissioner Marion Action:Williams) Approved
E ltemAoorovalsheet html
Motions
X:':t Morion Text Made By seconded By MotionrYPe uvlv'uuu DJ Result
Motion to approve
receiving this item as
Approve information. Mr.
Frantom out.
Motion Passes 9-0.
Commissioner
Wayne
Guilfoyle
Commissioner
Andrew
Jefferson
Passes
Motion
Result
Passes
24. Discuss/update/report from staff regarding the James Brown Enhancement ltem
Project. (Requested by Commissioner Marion Williams) Action:
Approved
@ James Brown.ndf
lB ItemApnrovalsheet.html
Motions
Motion Motion Textrype
Motion to approve
Aoorove tabling this item. Mr.rr - I,rantomout.
Motion Passes 9-0.
Made By
Commissioner
Sammie Sias
Seconded By
Commissioner
Andrew
Jeflerson
APPOTNTMENT(S)
25. Motion to approve the appointment of Commissioner Dennis Williams as ex-
officio member to the Augusta Aviation Commission. (Requested by Mayor
Pro Tem Mary Davis)
[E Mavor Pro Tem Anpt Aviation Commission.pdf
E ItemApprovelsheet.html
Item
Action:
Approved
Motions
f#:"' Motion rext
Motion to approve.
Approve Mr. Frantom out. commissioner
Motion passes 9-0. Sammie Sias
ADDENDUM
26. Motion to approve going into a legal meeting.
Made By Seconded By
Commissioner
Mary Davis
Motion
ResuIt
Passes
Item
Action:
Approved
[B ItemAonrovalsheet.html
Motion to approve going
into an executive session
A -^-^_- _-- to discuss personnel. Ms. commission commissionerApprove iluui, and Mr. Frantom sammie siultt Dennis Passes
out. rI, Dammle Dlas williams
Motion Passes 8-0.
27. Motion to accept the resignation of Mark Johnson, to waive the notice of ltemresignation required by Section 500.312 and to pay three months' of severance Action:pay contingent upon Mr. Johnson executing a voluntary separation agreement Approved
and release.
Motions
fotion Motion Textrype
Motionseconded BY ResurtMade By
Commissioner
Mary Davis
IE ItemAonrovatsheet.html
Motions
$ofion Motion Textr ype
Motion to approve. Mr.
Hasan not voting.
Voting No:
a,-,- CommissionerAPProve Sammie Sias,
Commissioner
Marion Williams.
Motion Passes 7-2.
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
Made By Seconded By Motion
Result
Commissionerdil'ili#-^ Passes
28. Motion to approve execution by the Mayor
compliance with Georgia's Open Mieting Act.
ftem
Action:
Approved
Motions
of the affidavit of
Motion
Type
Motion to approve.
Approve Mr. Frantom out.
Motion Passes 9-0.
Made By Seconded By
Commissioner Commissioner
Marion Williams Sammie Sias
Upcoming Meetings
Motion Text Motion
Result
Passes
www.auqustaqa.qov
CALLED MEETING COMMISSION CHAMBER
June 13,2017
Augusta Richmond County Commission convened at 1 1:00 a.m., Tuesday, June 13,2017,
the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. Jefferson, Guilfoyle, Sias, Frantom, M. Williams, Davis, D. Williams,
Hasan and Smith, members of Augusta Richmond county commission.
ABSENT: Hon. Fennoy, member of Augusta fuchmond County Commission.
Mr. Mayor: We'll call this meeting to order. We are here on a Tuesday morning. I'm likeLionel Richie. I won't even try to sing. I'll leave it alone. All right, we're going to recognize
Madam Clerk. We've got some items on our special called meeting that we want to make sure we
address and deal with. I'll recognize Madam Clerk.
1. Motion to adopt a resolution designating the former Gotf HalI of Fame and
Gardens located at 1 Eleventh Street an urban redevelopment area and to accept
the proposed Cyber Initiative Urban Redevelopment Plan as information and to
authorize a public hearing on the plan to be held on June 20r20I7. (Requested by ,
the Administrator)
Mr. Mayor: The Chair recognizes Madam Administrator.
Ms. Jackson: Thank you, sir. This follows up on our discussions regarding the, what has
been known as the Golf and Gardens property that will used for our new Cyber Innovation and
Training Center. These are the steps required to ensure that the funding for the project can be
secured through the urban Redevelopment Agency bonding process.
Mr. Frantom: I so move.
Mr. Sias: Second.
Mr. Mayor: All right, so we've got a motion and a second. The Chair recognizes the
commissioner from the 2nd.
Mr. D. Williams: (inaudible).
Mr. Mayor: Okay, all right, thank you, he waives. Voting.
Ms. Davis and Mr. Smith out.
Motion carries 7-0.
2. Motion to authorize the Administrator to execute a Letter of Intent with the
Georgia Technology Authority and to negotiate the documents contemplated by
the agreement. (Requested by the Administrator)
Mr. Mayor: The chair recognizes the commissioner from the second.
Mr. D. Williams: Move for approval.
Mr. Hasan: Second.
Mr. Mayor: The Chair recognizes Administrator Jackson
Ms. Jackson: This document is the culmination of several discussions and drafts between
myself and Calvin Rhodes of the Georgia Technology Authority. It has been reveiwed by legal
counsel on both sides and this document will later be finalized into a definitive agreement but tlisis essentially the key points of our agreement regarding the maintenance operations and
construction of the parking deck that you all agreed upon several weeks ago.
Mr. Mayor: I've got a motion and a second. Voting.
Ms. Davis and Mr. Smith out.
Motion carries 7-0.
Mr. Mayor: All right, the Chair recognizes Attorney MacKenzie.
3. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. MacKenzie: I would entertain a motion to into an executive session to discuss
pending and potential litigation, real estate and personnel.
Mr. Sias: So move.
Mr. Jefflerson: Second.
Mr. Mayor: Motion and a second. Voting.
Ms. Davis and Mr. Smith out.
Motion carries 7-0.
[LEGAL MEETING]
Ms. Davis: Okay, Mr. MacKenzie.
4- Motion to authorize execution by the Mayor of the affidavit of compliance withGeorgia's Open Meeting Act.
Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit.
Mr. D. Williams: So move.
Mr. Sias: Second.
Ms. Davis: Please vote.
Motion carries 9-0.
Ms. Davis: Mr. MacKenzie.
Mr. MacKenzie: I would entertain a motion to approve a salary adjustment for
Felizitas Gail Terrell to make her salary be $411312.36 and to be retroactive from the time
of her appointment contingent upon her execution of a release.
Mr. Sias: So move.
Mr. Jef[erson: Second.
Ms. Davis: We have a motion and a second. Please vote.
Mr. D. Williams abstains
Motion carries 8-1.
Ms. Davis: Mr. MacKenzie.
Mr. MacKenzie: I would entertain a motion to approve a salary adjustment for
Carnell Haynes so that his salary will be $41,481.70 with retroactive pay from the time of his
promotion contingent upon his execution of a release.
Mr. Sias: So move.
Mr. Hasan: Second.
Ms. Davis: We have a motion and a second. Please vote.
Motion carries 9-0.
Ms. Davis: Mr. MacKenzie.
Mr. MacKenzie: I would entertain a motion to approve the settlement of all claims
of Theron Wilson in the amount of $60,000 and authorizing the Administrator and Corvell,
the third party administrator for the Workers Comp program, to disburse this amount.
Mr. Sias: So move.
Mr. D. Williams: Second.
Ms. Davis: We have a motion and a second. Please vote.
Motion carries 9-0.
Ms. Davis: Mr. MacKenzie.
Mr. MacKenzie: I would entertain a motion to approve the settlement of all claims
for four different cases for Charles Utley in the aggregate amount of $1061000 contingent
upon his execution of a release. The Civil Action file numbers for these cases are
2016RCCV396, 2016RCCV394, 2016RCCV395 and 2016RCCV392 authorizing the
Administrator to disburse this amount.
Mr. Sias: So move.
Mr. D. Williams: Second.
Ms. Davis: We have a motion and a second. Please vote.
Motion carries 9-0.
Ms. Davis: Mr. MacKenzie.
Mr. MacKenzie: I would entertain a motion to approve the settlement of all claims
of Lisa Vega in the amount of $121500 and authorizing the Administrator to disburse this
amount.
Mr. Sias: So move.
Mr. M. Williams: Second.
Ms. Davis: We have a motion and a second. Please vote.
Motion carries 9-0.
Ms. Davis: Mr. MacKenzie.
Mr. MacKenzie: I would entertain a motion to approve the resolution of all claims of
Sanita Cheatham in Cheatham vs. Augusta and to set her salary as part of the resolution of
this case in the amount of $651331.55 and to authorize a settlement of $201000 and to
authorize the Administrator to disburse this amount.
Mr. Sias: So move.
Mr. Hasan: Second.
Ms. Davis: We have a motion and a second. Please vote.
Mr. Guilfoyle votes No.
Motion carries 8-1.
Ms. Davis: Mr. MacKenzie.
Mr. MacKenzie: That's all I have. Thank you, ma'am.
Ms. Davis: Okay. Public Services.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy
of the minutes of the Called Meeting of the Augusta Richmond County Commission held on June
13,20t7.
Clerk of Commission
Commission Meeting Agenda
6/20/2017 2:00 PM
GBI ARC Landfill
Department:
Department:
Caption:Discuss submitting a request from the Augusta Commission to the
Georgia Bureau of Investigation (GBI) to investigate the use of
city equipment and city employees working on private property in
Lincoln County owned by former and/or current city contractors.
(Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/20/2017 2:00 PM
Personnel Matter Landfill
Department:
Department:
Caption:Motion to approve changing the administrative leave with pay to
administrative leave without pay for Mr. Mark Johnson
Environmental Services Director effective immediately.
(Requested by Commissioner Sammie Sias)
Background:Mr. Johnson has failed to execute his resignation documentation
in a timely manner. The Commission approved his request for
resignation on June 6, 2017.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Lena Bonner
From:
Sent:
To:
Cc:
Subiect:
Ms Bonner,
Commissioner Sammie Sias
Wednesday, June 14, 2017 5:56 pM
Lena Bonner
Andrew G. Mackenzie; Nancy Morawski; Janice Allen Jackson
Agenda Item
Please place the following item on the Commission Agenda for 20 Jun 2017. please use the appropriatewording as you see fit.
Agenda ltem: Move to change the administrative leave with pay to administrative leave without pay for Mr.Mark Johnson effective immediately. Mr Johnson has failed to execute his resignation documentation in atimely manner. The commission approved his request for resignation on June 6, 20t7.
Sammie L. Sias
Commissioner,
Augusta Richmond County
"Foilure is not an Option"
Please consider the environment before printing this email.
This e-mail contains confidential information and is intendecl only for the incJividual named. lf you are not the named addressee, you should not disseminate.distribute or copy this e-mail. Please notiry the sender immediatety by e-mait if you have received this e-mail by mistake and delete this e-mail from your system.The City of Augusta accepts no liability for the contenl of this e-miit or for the .Lnr"quuno. of any actions taien on the basis of the information provided, unlessthal information is subsequently confirmed in writing. Any views or opinions por"ni"i- in this e-mail ,r" .oi"iy rhoo of the author and do not necessarily representthoseofthecityofAugusta E-mail transmissionsCannotloeguaranieecl tobe""crr"orerror-freeasinforrnitinncouldbeintercepted,corrupted, lost,destroyed.arrive late or incomplete, or contain viruses. The sender thereiore does not accept liability for any errors or omissions in the conlent of lhis message \rrhich arise asa result of the e-mail transmission. lf verification is required, please request a haict copy versrop.AED:104.1
Commission Meeting Agenda
6/20/2017 2:00 PM
Patricia Ann Bailey Clark
Department:Clerk of Commission
Department:Clerk of Commission
Caption:Consider a request from Ms. Patricia Ann Bailey Clark regarding
a waiver for her homestead exemption on the property located at
704 Albany Avenue. (No recommendation from Finance
Committee June 13, 2017)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
From:
Sent:
To:
Cc:
Subject:
Importance:
Lena Bonner
Wednesday, June 07, 2017 l_1:00 AM
Patricia Bailey
Nancy Morawski
RE: 2017 Homestead Wavier
High
Ms. Bailey,
The office of the Clerk of Commission is in receipt of your request and it will be placed on the upcoming June 13th
Finance Committee for consideration; committee meetings starts at 1:00 pm in the Lee Beard Commission Chamber onthe second floor in the Municipal Building.
Lena J. Bonner
Clerk of Commission
Office of the Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, Georgia 30901
Tel: 705-821-1820
Fax: 705-82 1-1838
----Origina I Message---
From: Patricia Bailey [mailto:patricia.bailey@comcast.net]
Sent: Tuesday, June 06,2OL7 8:37 pM
To: Lena Bonner <lbonner@augustaga.gov>
Subject: 2017 Homestead Wavier
June 06, 2017
To whom lt May Concern:
I am, Patricia Ann Bailey Clark, birthdate July 08,1947, appealing or asking for consideration about the annual
assessment official Tax Matter for year 2077. My ad valorem tax bill for property lD # 0611199000 at 704 Albany
Avenue, Eastview, (00100) 005-F has been estimated at s 1,160.90 by the Richmond county Board of Assessors. I am tounderstand that it may increase or decrease.
My deceased mother, Mrs.Minnie Belle Stinson Hyder, willed the said property named above to me, patricia AnnBailey(daughter).
After submitting Mrs. Minnie Hyder death certificate, my birth certificate, and drivers' license, I thought the ownershipchange process was complete and transactions would follow as the previous year depending on value.
I learned that a homestead exemption form should have been filed by April 01,2oL7.
Today, I am asking for a wavier. The homestead exempt information for 2018 has now been recorded and signed by me.
Thanks for your consideration of the homestead exempt waiver for 2ot7 .
Sincerely,
Patricia Ann Bailey Clark
Please consider the environment before printing this email.
This e-mail contains confidential information and is intended only for the individual named. lf you are not the namedaddressee, you should not disseminate, distribute or copy this e-mail. please notify the sender immediately by e-mail ifyou have received this e-mail by mistake and delete this e-mail from your system. The City of Augusta accepts no liabilityfor the content of this e-mail or for the consequences of any actions taken on the basis of the information provided,
unless that information is subsequently confirmed in writing. Any views or opinions presented in this e-mail are solelythose of the author and do not necessarily represent those of the City of Augusta. E-mail transmissions cannot beguaranteed to be secure or error-free as information could be intercepted, corrupted, lost, destroyed, arrive late orincomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the contentof this message which arise as a result of the e-mail transmission. lf verification is required, please request a hard copyversion.
AED:104.1
Commission Meeting Agenda
6/20/2017 2:00 PM
Flood Damaage Prevention Ordinance
Department:
Department:
Caption:Motion to approve an Ordinance to amend the Augusta, Georgia
Code, Title 8, Chapter One, Flood Damage Prevention Ordinance,
in its entirety.
Background:See attachment.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
1
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 8,
CHAPTER ONE, FLOOD DAMAGE PREVENTION ORDINANCE, IN ITS
ENTIRETY.
WHEREAS, it is the desire of the Augusta, Georgia Commission to amend the Augusta,
Georgia Flood Damage Prevention Ordinance to bring the Ordinance in alignment with
the State of Georgia Model Flood Damage Prevention Ordinance and in order to continue
to remain in compliance with the minimum standards of the National Flood Insurance
Program (NFIP), and
WHEREAS, based on the foregoing, the Augusta, Georgia Commission recommends
amending Title 8, Chapter One, of the Augusta, Georgia Code - The Augusta, Georgia
Flood Damage Prevention Ordinance in its entirety.
THE AUGUSTA, GEORGIA BOARD OF COMMISSIONERS ordains as follows:
SECTION 1. Augusta Georgia Code, Title 8, Chapter One, as set forth in the Augusta,
Georgia Code is hereby amended by striking Title 8, Chapter One in its entirety and
inserting in lieu thereof the following language:
2
TITLE EIGHT
PLANNING & ZONING
CHAPTER 1
FLOOD DAMAGE PREVENTION
ARTICLE 1
STATUTORY AUTHORIZATION, FINDINGS OF FACT, PURPOSE AND OBJECTIVES
§ 8-1-1. STATUTORY AUTHORIZATION.
Article IX, Section II of the Constitution of the State of Georgia and Section 36-1-20(a) of the
Official Code of Georgia Annotated have delegated the responsibility to local governmental units
to adopt regulations designed to promote the public health, safety, and general welfare of its
citizenry. Therefore, the Augusta Commission of Augusta, Georgia does ordain the provisions of
this Chapter:
§ 8-1-2. FINDINGS OF FACT.
(a) The flood hazard areas of Augusta, Georgia are subject to periodic inundation which
results in loss of life and property, health and safety hazards, disruption of commerce and
governmental services, extraordinary public expenditures for flood relief and protection,
and impairment of the tax base, all of which adversely affect the public health, safety and
general welfare.
(b) These flood losses are caused by the occupancy in flood hazard areas of uses vulnerable
to floods, which are inadequately elevated, flood-proofed, or otherwise unprotected from
flood damages, and by the cumulative effect of obstructions in floodplains causing
increases in flood heights and velocities.
§ 8-1-3. STATEMENT OF PURPOSE.
It is the purpose of this Chapter to promote the public health, safety and general welfare and to
minimize public and private losses due to flood conditions in specific areas by provisions designed
to:
(a) restrict or prohibit uses which are dangerous to health, safety and property due to water or
erosion hazards, or which increase flood heights, velocities, or erosion;
(b) require that uses vulnerable to floods, including facilities which serve such uses, be
protected against flood damage at the time of initial construction;
3
(c) control the alteration of natural floodplains, stream channels, and natural protective
barriers which are involved in the accommodation of flood waters;
(d) control filling, grading, dredging and other development which may increase flood
damage or erosion, and;
(e) prevent or regulate the construction of flood barriers which will unnaturally divert flood
waters or which may increase flood hazards to other lands.
§ 8-1-4. OBJECTIVES.
The objectives of this Chapter are:
(a) to protect human life and health;
(b) to minimize expenditure of public money for costly flood control projects;
(c) to minimize the need for rescue and relief efforts associated with flooding and generally
undertaken at the expense of the general public;
(d) to minimize prolonged business interruptions;
(e) to minimize damage to public facilities and utilities such as water and gas mains, electric,
telephone and sewer lines, streets and bridges located in floodplains;
(f) to help maintain a stable tax base by providing for the sound use and development of
flood prone areas in such a manner as to minimize flood blight areas; and
(g) to insure that potential home buyers are notified that property is in a flood area.
§ 8-1-5. - - 8-1-9. RESERVED.
ARTICLE 2
DEFINITIONS
§ 8-1-10. SPECIFIC DEFINITIONS.
Unless specifically defined below, words or phrases used in this Chapter shall be interpreted so as
to give them the meaning they have in common usage and to give this Chapter its most reasonable
application:
(a) Addition (to an existing building). Any walled and roofed expansion to the perimeter
of a building in which the addition is connected by a common load-bearing wall other
than a fire wall. Any walled and roofed addition which is connected by a fire wall or is
separated by an independent perimeter load-bearing wall shall be considered "New
Construction".
(b) Appeal. A request for a review of the Director's interpretation of any provision of this
Chapter or a request for a variance.
4
(c) Area of shallow flooding. A designated AO or AH Zone on a community's Flood
Insurance Rate Map (FIRM) with base flood depths from one (1) to three (3) feet, and/or
where a clearly defined channel does not exist, where the path of flooding is
unpredictable and indeterminate, and where velocity flow may be evident.
(d) Area of Special Flood Hazard. The land in the floodplain within a community subject
to a one (1) percent or greater chance of flooding in any given year. In the absence of
official designation by the Federal Emergency Management Agency, Areas of Special
Flood Hazard shall be those designated by the local community and referenced in Article
3, Section 8-1-17.
(e) Base flood. The flood having a one (1) percent chance of being equaled or exceeded in
any given year.
(f) Base Flood Elevation (BFE). The elevation shown on the Flood Insurance Rate Map
(FIRM) for Zones AE, AH, A1-A30, AR, AR/A, AR/AE, AR/A1-A30, AR/AH, AR/AO,
V1-V30, and VE that indicates the water surface elevation resulting from a flood that has
a one percent change of equaling or exceeding that level in any given year.
(g) Basement. That portion of a building having its floor subgrade (below ground level) on
all sides.
(h) Building. Any structure built for support, shelter, or enclosure for any occupancy or
storage.
(i) City Engineer. The City Engineer for Augusta, GA.
(j) Commission. The Augusta Commission
(k) Critical Facilities. Any public or private facility, which, if flooded, would create an
added dimension to the disaster or would increase the hazard to life and health. Critical
facilities include:
(1) structures or facilities that produce, use, or store highly volatile, flammable,
explosive, toxic, or water-reactive materials;
(2) hospitals and nursing homes, and housing for the elderly, which are likely to
contain occupants who may not be sufficiently mobile to avoid the loss of life or
injury during flood and storm events;
(3) emergency operation centers or data storage center which contain records or
services that may become lost or inoperative during flood and storm events; and
(4) generating plants, and other principal points of utility lines.
(l) Development. Any man-made change to improved or unimproved real estate, including,
but not limited to, buildings or other structures, mining, dredging, filling, grading, paving,
excavating, drilling operations, and storage of materials or equipment.
(m) Director. The Director of the Augusta Planning & Development Department.
(n) Elevated building. A non-basement building built to have the lowest floor of the lowest
enclosed area elevated above the ground level by means of fill, solid foundation perimeter
5
walls, pilings, columns, piers, or shear walls adequately anchored so as not to impair the
structural integrity of the building during a base flood event.
(o) Existing Construction. Any structure for which the "start of construction" commenced
before February 15, 1978 for the City of Augusta prior to consolidation and March 4,
1980 for the unincorporated areas of Richmond County prior to consolidation - the
effective date of the FIRST Floodplain Management Ordinance adopted by Augusta, GA
as a basis for Augusta's participation in the National Flood Insurance Program (NFIP).
(p) Existing manufactured home park or subdivision. A manufactured home park or
subdivision for which the construction of facilities for servicing the lots on which the
manufactured homes are to be affixed (including at a minimum the installation of utilities,
the construction of streets, and final site grading or the pouring of concrete pads) is
completed before February 15, 1978 for the City of Augusta prior to consolidation and
March 4, 1980 for the unincorporated areas of Richmond County prior to consolidation -
the effective date of the FIRST Floodplain Management Ordinance adopted by Augusta
as a basis for Augusta's participation in the National Flood Insurance Program (NFIP).
(q) Expansion to an existing manufactured home park or subdivision. The preparation of
additional sites by the construction of facilities for servicing the lots on which the
manufactured homes are to be affixed, including the installation of utilities, the
construction of streets, and either final site grading or the pouring of concrete pads.
(r) Flood or flooding. A general and temporary condition of partial or complete inundation
of normally dry land areas from:
(1) the overflow of inland or tidal waters; or
(2) the unusual and rapid accumulation or runoff of surface waters from any source.
(s) Flood Hazard Boundary Map (FHBM). An official map of a community, issued by
the Federal Insurance Administration, where the boundaries of areas of Special Flood
Hazard have been defined as Zone A.
(t) Flood Insurance Rate Map (FIRM). An official map of a community, issued by the
Federal Insurance Administration, delineating the areas of Special Flood Hazard and/or
risk premium zones applicable to the community.
(u) Flood Insurance Study. The official report by the Federal Insurance Administration
evaluating flood hazards and containing flood profiles and water surface elevations of the
base flood.
(v) Floodplain. Any land area susceptible to flooding.
(w) Floodproofing. Any combination of structural and non-structural additions, changes, or
adjustments to structures, which reduce or eliminate flood damage to real estate or
improved real property, water and sanitary facilities, structures and their contents.
(x) Floodway. The channel of a river or other watercourse and the adjacent land areas that
must be reserved in order to discharge the base flood without cumulatively increasing the
water surface elevation more than a designated height.
6
(y) Floodway fringe, lower. The portion of the area of Special Flood Hazard that is located
between the limit of the floodway and a line connecting all points half the distance
between the floodway and the limit of the area of Special Flood Hazard.
(z) Floodway fringe, upper. The portion of the area of Special Flood Hazard that is located
between the lower floodway fringe and the boundary of the area of Special Flood Hazard.
(aa) Floor. The top surface of an enclosed area in a building (including basement), i.e. top of
slab in concrete slab construction or top of wood flooring in wood frame construction.
The term does not include the floor of a garage used solely for parking vehicles.
(bb) Functionally dependent facility. A facility which cannot be used for its intended
purpose unless it is located or carried out in close proximity to water, such as a docking or
port facility necessary for the loading and unloading of cargo or passengers, shipbuilding,
ship repair, or seafood processing facilities. The term does not include long-term storage,
manufacturing, sales or service facilities.
(cc) Highest adjacent grade. The highest natural elevation of the ground surface, prior to
construction, adjacent to the proposed foundation of a building.
(dd) Historic Structure. Any structure that is:
(1) listed individually in the National Register of Historic Places (a listing
maintained by the U.S. Department of Interior) or preliminarily determined by
the Secretary of the Interior as meeting the requirements for individual listing on
the National Register;
(2) certified or preliminarily determined by the Secretary of the Interior as
contributing to the historical significance of a registered historic district or a
district preliminarily determined by the Secretary to qualify as a registered
historic district;
(3) individually listed on a state inventory of historic places and determined as
eligible by states with historic preservation programs which have been approved
by the Secretary of the Interior; or
(4) individually listed on a local inventory of historic places and determined as
eligible by communities with historic preservation programs that have been
certified either:
a) By an approved state program as determined by the Secretary of the
Interior; or
b) directly by the Secretary of the Interior in states without approved
programs.
(ee) Lowest floor. The lowest floor of the lowest enclosed area, including basement. An
unfinished or flood resistant enclosure, used solely for parking of vehicles, building
access, or storage, in an area other than a basement, is not considered a building's lowest
floor, provided that such enclosure is not built so as to render the structure in violation of
other provisions of this Code.
(ff) Manufactured home. A building, transportable in one or more sections, built on a
permanent chassis and designed to be used with or without a permanent foundation when
connected to the required utilities. The term also includes park trailers, travel trailers, and
7
similar transportable structures placed on a site for one hundred and eighty (180)
consecutive days or longer and intended to be improved property.
(gg) Mean Sea Level. The average height of the sea for all stages of the tide. It is used as a
reference for establishing various elevations within the floodplain. For purposes of this
Chapter, the term is synonymous with National Geodetic Vertical Datum (NGVD).
(hh) National Geodetic Vertical Datum (NGVD). As corrected in 1929, is a vertical control
used as a reference for establishing varying elevations within the floodplain.
(ii) New construction. (for purposes of determining insurance rates and for floodplain
management purposes) ANY structure (see definition) for which the "start of
construction" commenced after February 15, 1978 for the City of Augusta prior to
consolidation and March 4, 1980 for the unincorporated areas of Richmond County prior
to consolidation - the effective date of the FIRST Floodplain Management Ordinance
adopted by Augusta, GA as a basis for Augusta's participation in the National Flood
Insurance Program (NFIP) - and includes any subsequent improvements to such
structure.
(jj) New manufactured home park or subdivision. A manufactured home park or
subdivision for which the construction of facilities for servicing the lots on which the
manufactured homes are to be affixed (including at a minimum, the installation of
utilities, the construction of streets, and either final site grading or the pouring of concrete
pads) is completed on or after February 15, 1978 for the City of Augusta prior to
consolidation and March 4, 1980 for the unincorporated areas of Richmond County prior
to consolidation - the effective date of the FIRST Floodplain Management Ordinance
adopted by Augusta, GA as a basis for Augusta's participation in the National Flood
Insurance Program (NFIP).
(kk) Recreational vehicle means a vehicle which is:
(1) built on a single chassis;
(2) 400 square feet or less when measured at the largest horizontal projection;
(3) designed to be self-propelled or permanently towable by a light duty truck; and
(4) designed primarily not for use as a permanent dwelling but as temporary living
quarters for recreational, camping, travel, or seasonal use.
(ll) Start of construction. The date the Development Permit was issued, provided the actual
start of construction, repair, reconstruction, or improvement was within one hundred and
eighty (180) days of the permit date. The actual start means the first placement of
permanent construction of the structure such as the pouring of slabs or footings,
installation of piles, construction of columns, or any work beyond the stage of excavation,
and includes the placement of a manufactured home on a foundation. (Permanent
construction does not include initial land preparation, such as clearing, grading and
filling; nor does it include the installation of streets and/or walkways; nor does it include
excavation for a basement, footings, piers or foundations or the erection of temporary
forms; nor does it include the installation on the property of buildings appurtenant to the
permitted structure, such as garages or sheds not occupied as dwelling units or part of the
main structure. (NOTE: Accessory structures are NOT exempt from any ordinance
requirements) For a substantial improvement, the actual start of construction means the
8
first alteration of any wall, ceiling, floor, or other structural part of a building, whether or
not that alteration affects the external dimensions of the building.
(mm) Structure. A walled and roofed building that is principally above ground, a
manufactured home, a gas or liquid storage tank.
(nn) Substantial damage. Damage of any origin sustained by a structure whereby the cost of
restoring the structure to its before damaged condition would equal or exceed fifty (50)
percent of the market value of the structure before the damage occurred.
(oo) Substantial improvement. Any combination of repairs, reconstruction, alteration, or
improvements to a building, taking place during a five (5) year period, in which the
cumulative cost equals or exceeds fifty percent of the market value of the structure prior
to the improvement. The market value of the building should be:
(1) the appraised value of the structure prior to the start of the initial repair or
improvement; or
(2) in the case of damage, the value of the structure prior to the damage occurring. This
term includes structures which have incurred "substantial damage", regardless of the
actual amount of repair work performed.
For the purposes of this definition, "substantial improvement" is considered to occur
when the first alteration of any wall, ceiling, floor, or other structural part of the building
commences, whether or not that alteration affects the external dimensions of the building.
The term does not, however, include those improvements of a building required to
comply with existing health, sanitary, or safety code specifications which are solely
necessary to assure safe living conditions, which have been pre-identified by the Code
Enforcement Official, and not solely triggered by an improvement or repair project.
(pp) Substantially improved existing manufactured home parks or subdivisions. Where
the repair, reconstruction, rehabilitation or improvement of the streets, utilities and pads
equals or exceeds fifty (50) percent of the value of the streets, utilities and pads before the
repair, reconstruction or improvement commenced.
(qq) Variance. A grant of relief from the requirements of this Chapter which permits
construction in a manner otherwise prohibited by this Chapter.
(rr) Violation. The failure of a structure or other development to be fully compliant with the
community’s floodplain management regulations. A structure or other development
without the elevation certificate, or other certifications, or other evidence of compliance
required by this ordinance is presumed to be in violation until such time as that
documentation is provided.
§ 8-1-11. - - 8-1-15. RESERVED.
ARTICLE 3
GENERAL PROVISIONS
9
§ 8-1-16. LANDS TO WHICH THIS CHAPTER APPLIES.
This Chapter shall apply to all areas of Special Flood Hazard within the jurisdiction of Augusta,
Georgia.
§ 8-1-17. BASIS FOR ESTABLISHING THE AREAS OF SPECIAL FLOOD HAZARD.
The areas of Special Flood Hazard, identified by the Federal Emergency Management Agency in
its Flood Insurance Study (FIS), dated February 15, 1978 for the City of Augusta prior to
consolidation and March 4, 1980 for the unincorporated areas of Richmond County prior to
consolidation, with accompanying maps and other supporting data and any revision thereto, are
adopted by reference and declared a part of this Chapter.
Areas of Special Flood Hazard may also include those areas known to have flooded historically or
defined through standard engineering analysis by governmental agencies or private parties but not
yet incorporated in a FIS.
The Repository for public inspection of the Flood Insurance Study (FIS), accompanying maps and
other supporting data is located at 535 Telfair Street, Suite 300, Augusta, GA.
§ 8-1-18. ESTABLISHMENT OF DEVELOPMENT PERMIT
A Development Permit shall be required, in conformance with the provisions of this Chapter,
PRIOR to the commencement of any development activities.
§ 8-1-19. COMPLIANCE.
No structure or land shall hereafter be located, extended, converted or altered without full
compliance with the terms of this Chapter and other applicable regulations.
§ 8-1-20. ABROGATION AND GREATER RESTRICTIONS.
This Chapter is not intended to repeal, abrogate, or impair any existing ordinance, easements,
covenants, or deed restrictions. However, where this Chapter and another conflict or overlap,
whichever imposes the more stringent restrictions shall prevail.
§ 8-1-21. INTERPRETATION.
In the interpretation and application of this Chapter all provisions shall be:
(a) considered as minimum requirements;
(b) liberally construed in favor of the Governing Body, and;
(c) deemed neither to limit nor repeal any other powers granted under state statutes.
§ 8-1-22. WARNING AND DISCLAIMER OF LIABILITY.
10
The degree of flood protection required by this Chapter is considered reasonable for regulatory
purposes and is based on scientific and engineering considerations. Larger floods can and will
occur; flood heights may be increased by man-made or natural causes. This Chapter does not
imply that land outside the areas of Special Flood Hazard or uses permitted within such areas will
be free from flooding or flood damages. This Chapter shall not create liability on the part of
Augusta, GA, the Commission, and/or the Augusta Planning & Development Department or by any
officer or employee thereof for any flood damages that result from reliance on this Chapter or any
administrative decision lawfully made thereunder.
§ 8-1-23. ENFORCEMENT AND PENALTIES FOR VIOLATION
Violation of the provisions of this Chapter or failure to comply with any of its requirements,
including violation of conditions and safeguards established in connection with grants of variance
or special exceptions shall be reported to the City Engineer. Once a violation is evident, the City
Engineer, acting on behalf of the Commission, shall be empowered to notify the owner in writing
of the apparent violation of this Chapter. The written notice shall direct the owner to cease the
development activity until such time as the requirements and procedures of this Chapter have been
met. Upon failure of the owner to comply with this notice, the City Engineer shall notify the City
Attorney of the violation; and the City Attorney shall immediately begin legal procedures in the
Superior Court of Richmond County to prevent, enjoin, abate or remove such violations in addition
to injunctive relief. All persons, firms or corporations failing to comply with the mandatory
provisions hereof or doing any act prohibited hereby shall be guilty of an offense and, upon
conviction thereof, be fined not more than one thousand dollars ($1,000.00) or imprisoned for not
more than sixty (60) days, or both, and, in addition, shall pay all costs and expenses involved in the
case. Each day such violation continues shall be considered a separate offense. Nothing contained
herein shall prevent the Commission from taking such other lawful action as is necessary to
prevent or remedy any violation.
§ 8-1-24 - - 8-1-28. RESERVED.
ARTICLE 4
ADMINISTRATION
§ 8-1-29. DESIGNATION OF DIRECTOR.
The Director of the Augusta Planning & Development Department is hereby appointed to
administer and implement the provisions of this Chapter.
§ 8-1-30. PERMIT PROCEDURES.
Application for a Development Permit shall be made to the Director on forms furnished by the
community PRIOR to any development activities, and may include, but not be limited to the
following: plans in duplicate drawn to scale showing the elevations of the area in question and the
nature, location, dimensions, of existing or proposed structures, earthen fill placement, storage of
materials or equipment, and drainage facilities.
11
Specifically, the following information is required:
(a) Application Stage -
(1) Elevation in relation to mean sea level (or highest adjacent grade) of the lowest
floor, including basement, of all proposed structures;
(2) Elevation in relation to mean sea level to which any non-residential structure will
be flood-proofed;
(3) Design certification from a registered professional engineer or architect that any
proposed non-residential flood-proofed structure will meet the flood-proofing
criteria of Article 5, Section 8-1-44(b);
(4) Description of the extent to which any watercourse will be altered or relocated as
a result of a proposed development, and;
(b) Construction Stage -
For all new construction and substantial improvements, the permit holder shall provide to
the Administrator an as-built certification of the regulatory floor elevation or flood-
proofing level immediately after the lowest floor or flood-proofing is completed. Any
lowest floor certification made relative to mean sea level shall be prepared by or under
the direct supervision of a registered land surveyor or professional engineer and certified
by same. When flood-proofing is utilized for non-residential structures, said certification
shall be prepared by or under the direct supervision of a professional engineer or architect
and certified by same.
Any work undertaken prior to submission of these certifications shall be at the permit
holder's risk.
The Director shall review the above referenced certification data submitted. Deficiencies
detected by such review shall be corrected by the permit holder immediately and prior to
further progressive work being allowed to proceed. Failure to submit certification or
failure to make said corrections required hereby, shall be cause to issue a Stop-Work
Order for the project.
§ 8-1-31. DUTIES AND RESPONSIBILITIES OF THE DIRECTOR
Duties of the Director shall include, but shall not be limited to:
(a) Review all Development Permits to assure that the permit requirements of this Chapter
have been satisfied;
(b) Review proposed development to assure that all necessary permits have been received
from governmental agencies from which approval is required by Federal or State law,
including Section 404 of the Federal Water Pollution Control Act Amendments of 1972,
33 U.S.C. 1334. Require that copies of such permits be provided and maintained on file.
(c) Review all permit applications to determine whether proposed building sites will be
reasonably safe from flooding.
(d) When Base Flood Elevation data or floodway data have not been provided in accordance
with Article 3, Section 8-1-17, then the Director shall obtain, review and reasonably
12
utilize any base flood elevation and floodway data available from a Federal, State or other
sources in order to administer the provisions of Article 5.
(e) Review and record the actual elevation in relation to mean sea level (or highest adjacent
grade) of the lowest floor, including basement, of all new or substantially improved
structures in accordance with Article 4, Section 8-1-30(b).
(f) Review and record the actual elevation, in relation to mean sea level to which any new or
substantially improved structures have been flood-proofed, in accordance with Article 4,
Section 8-1-30(b).
(g) When flood-proofing is utilized for a structure, the Director shall obtain certification of
design criteria from a registered professional engineer or architect in accordance with
Article 4, Section 8-1-30(a)(3) and Article 5, Section 8-1-44(b) or Article 5, Section 8-1-
48(b).
(h) Make substantial damage determinations following a flood event or any other event that
causes damage to structures in flood hazard areas.
(i) Notify adjacent communities and the Georgia Department of Natural Resources prior to
any alteration or relocation of a watercourse and submit evidence of such notification to
the Federal Emergency Management Agency (FEMA).
(j) For any altered or relocated watercourse, submit engineering data/analysis within six (6)
months to the FEMA to ensure accuracy of community flood maps through the Letter of
Map Revision process. Assure flood carrying capacity of any altered or relocated
watercourse is maintained.
(k) Where interpretation is needed as to the exact location of boundaries of the Areas of
Special Flood Hazard (for example, where there appears to be a conflict between a
mapped boundary and actual field conditions) the Director shall make the necessary
interpretation. Any person contesting the location of the boundary shall be given a
reasonable opportunity to appeal the interpretation as provided in this Chapter.
(l) All records pertaining to the provisions of this Chapter shall be maintained in the office of
the Director and shall be open for public inspection.
§ 8-1-32. VARIANCE PROCEDURES
(a) The Zoning Board of Appeals as established by the Commission shall hear and decide
requests for appeals or variance from the requirements of this Chapter.
(b) The Zoning Board of Appeals shall hear and decide appeals when it is alleged an error in
any requirement, decision, or determination is made by the Director in the enforcement or
administration of this Chapter.
(c) Any person aggrieved by the decision of the Zoning Board of Appeals may appeal such
decision to the Superior Court of Richmond County, Georgia, as provided in O.C.G.A.
Sec. 5-4-1; however all appeals shall be on record and shall not be de novo.
(d) Variances may be issued for the repair or rehabilitation of Historic Structures upon a
determination that the proposed repair or rehabilitation will not preclude the structure's
continued designation as a Historic Structure and the variance is the minimum to preserve
the historic character and design of the structure.
13
(e) In reviewing such requests, the Zoning Board of Appeals shall consider all technical
evaluations, relevant factors, and all standards specified in this and other sections of this
Chapter, and:
(1) The danger that materials may be swept onto other lands to the injury of others;
(2) The danger to life and property due to flooding or erosion damage;
(3) The susceptibility of the proposed facility and its contents to flood damage and
the effect of such damage on the individual owner;
(4) The importance of the services provided by the proposed facility to the
community;
(5) The necessity to the facility of a waterfront location, in the case of a functionally
dependent facility;
(6) The availability of alternative locations, not subject to flooding or erosion
damage, for the proposed use;
(7) The compatibility of the proposed use with existing and anticipated
development;
(8) The relationship of the proposed use to the Comprehensive Plan and Floodplain
Management Program for that area;
(9) The safety of access to the property in times of flood for ordinary and emergency
vehicles;
(10) The expected heights, velocity, duration, rate of rise and sediment transport of
floodwaters and the effects of wave action, if applicable, expected at the site; and
(11) The costs of providing governmental services during and after flood conditions,
including maintenance and repair of public utilities and facilities such as sewer,
gas, electrical, and water systems, and streets and bridges.
(f) Upon consideration of the factors listed above and the purposes of this Chapter, the
Zoning Board of Appeals may attach such conditions to the granting of variances as it
deems necessary to further the purposes of this Chapter.
(g) Variances shall not be issued within any designated floodway, or lower floodway fringe,
if ANY increase in flood levels during the base flood discharge would result.
(h) Conditions for Variances:
(1) The provisions of this Chapter are minimum standards for flood loss reduction,
therefore any deviation from the standards must be weighed carefully. Variances
shall only be issued upon a determination that the variance is the minimum
necessary, considering the flood hazard, to afford relief; and, in the instance of
an Historic Structure, a determination that the variance is the minimum necessary
so as not to destroy the historic character and design of the building.
(2) A variance shall be issued ONLY when there is:
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(a) a finding of good and sufficient cause,
(b) a determination that failure to grant the variance would result in
exceptional hardship, and;
(c) a determination that the granting of a variance will not result in
increased flood heights, additional threats to public safety,
extraordinary public expense, create nuisance, cause fraud on or
victimization of the public, or conflict with existing local laws or
ordinances.
(3) Any applicant to whom a variance is granted shall be given written notice
specifying the difference between the base flood elevation and the elevation of
the proposed lowest floor and stating that the cost of flood insurance will be
commensurate with the increased risk to life and property resulting from the
reduced lowest floor elevation.
(i) The Director shall maintain the records of all appeal actions and report any variances to
the Federal Emergency Management Agency upon request.
(j) Variances may be issued for development necessary for the conduct of a functionally
dependent use, provided the criteria of this Article are met, no reasonable alternative
exists, and the development is protected by methods that minimize flood damage during
the base flood and create no additional threats to public safety.
§ 8-1-33 - - 8-1-42. RESERVED.
ARTICLE 5
PROVISIONS FOR FLOOD HAZARD REDUCTION
§ 8-1-43. GENERAL STANDARDS
In ALL Areas of Special Flood Hazard the following provisions are required:
(a) New construction and substantial improvements of existing structures shall be anchored to
prevent flotation, collapse or lateral movement of the structure;
(b) Manufactured homes shall be anchored to prevent flotation, collapse, or lateral
movement. Methods of anchoring may include, but are not limited to, use of over-the-top
or frame ties to ground anchors. This standard shall be in addition to and consistent with
applicable State requirements for resisting wind forces;
(c) New construction and substantial improvements of existing structures shall be constructed
with materials and utility equipment resistant to flood damage;
15
(d) New construction or substantial improvements of existing structures shall be constructed
by methods and practices that minimize flood damage;
(e) All heating and air conditioning equipment and components, all electrical, ventilation,
plumbing, and other service facilities shall be designed and/or located so as to prevent
water from entering or accumulating within the components during conditions of
flooding;
(f) New and replacement water supply systems shall be designed to minimize or eliminate
infiltration of flood waters into the system;
(g) Replacement sanitary sewage systems shall be designed to minimize or eliminate
infiltration of flood waters into the systems and discharges from the systems into flood
waters;
(h) New on-site waste disposal systems shall be located within the Special Flood Hazard Area
per the provisions of the Georgia Onsite Wastewater Regulations;
(i) Any alteration, repair, reconstruction or improvement to a structure which is not
compliant with the provisions of this Chapter, shall be undertaken only if the non-
conformity is not furthered, extended or replaced; and
(j) Elevated Buildings - All new construction or substantial improvements of existing
structures that include ANY fully enclosed area located below the lowest floor formed by
foundation and other exterior walls shall be designed so as to be an unfinished or a flood
resistant enclosure. The enclosure shall be designed to equalize hydrostatic flood forces
on exterior walls by allowing for the automatic entry and exit of floodwater.
(1) A minimum of two (2) openings that are installed no more than twelve (12)
inches above the higher of the final interior or exterior grade, and that are
installed in at least two different sides (preferably the sides in the direction of the
flow of floodwater) of each enclosed area, must be provided, where the
openings:
(a) Have a total open net area of not less than one square inch for every square
foot of enclosed area Openings may be equipped with screens, louvers,
valves or other coverings or devices provided they are disabled in the open
position and also permit the automatic flow of floodwater in both
directions.; or
(b) Are individually certified by a design professional licensed to do design
work in the State of Georgia stating that the openings are designed to
automatically equalize hydrostatic flood loads on exterior walls by allowing
the automatic entry and exit of floodwaters in accordance with the American
Society of Civil Engineers – Flood Resistant Design and Construction
(ASCE 24) and that an appropriate number of vents are provided. A copy
of the Engineer’s Certification (signed and sealed) along with the applicable
section from the Flood Ordinance (this section) allowing for the use of these
engineered openings must be attached to the Elevation Certificate; or
(c) Are ICC-ES accepted engineered flood vents, and the appropriate number of
such vents are provided and installed in accordance with the manufacturer’s
specifications. A copy of the ICC-ES Evaluation Report along with the
applicable section from the Flood Ordinance (this section) allowing for the
16
use of these engineered flood vents must be attached to the Elevation
Certificate.
(2) So as not to violate the "Lowest Floor" criteria of this Chapter, the unfinished or
flood resistant enclosure shall only be used for parking of vehicles, limited
storage of maintenance equipment used in connection with the premises, or entry
to the elevated area; and
(3) The interior portion of such enclosed area shall not be partitioned or finished
into separate rooms.
(4) An attached garage may have its flood below the BFE provided the garage meets
all of the requirements for an enclosed area below the BFE, including, but not
limited to, the installation of openings that meet Section 8-1-43-(j)-(1) above.
Opens may be installed in garage doors; however, garage doors do not meet the
requirement for openings. The use of the garage space must be limited to parking
of vehicles, building access and storage. Section 8-1-43-(j)-(3), above, must be
strictly adhered to. Flood damage-resistant materials must be used below the
BFE and all utilities must be elevated to be three (3) feet above the BFE.
(5) Crawlspaces that are below-grade on all sides (basements) are not allowed.
(6) Detached garages and detached storage building are allowed, without the
requirement to elevate to three (3) feet above the BFE in AE zones, or three (3)
feet above the highest adjacent grade in A zones, if they comply with all of the
requirements for enclosures:
(a) must be used for parking of vehicles and storage only;
(b) must be constructed of flood damage-resistant materials below the area
that is three (3)feet above the BFE;
(c) all utilities must be elevated to be three (3) feet above the BFE;
(d) the requirements for flood openings that meet Section 8-1-43-(j)-(1)
above must be satisfied;
(e) must be anchored to resist floatation, collapse or lateral movement
under flood conditions.
§ 8-1-44. SPECIFIC STANDARDS
In ALL areas of Special Flood Hazard the following provisions are required:
(a) New construction and substantial improvements. Where base flood elevation data are
available, new construction or substantial improvement of any structure or manufactured
home shall have the lowest floor, including basement, elevated no lower than three (3)
feet above the base flood elevation. Should solid foundation perimeter walls be used to
elevate a structure, openings sufficient to facilitate the unimpeded movements of flood
waters shall be provided in accordance with standards of Article 5, Section 8-1-43(j),
"Elevated Buildings".
(1) All heating and air conditioning equipment and components (including
ductwork), all electrical, ventilation, plumbing, and other service facilities shall
be elevated at or above three (3) feet above the base flood elevation.
(b) Non-Residential Construction. New construction or the substantial improvement of any
structure located in A1-30, AE, or AH zones, may be flood-proofed in lieu of elevation.
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The structure, together with attendant utility and sanitary facilities, must be designed to be
water tight to three (3) feet above the base flood elevation, with walls substantially
impermeable to the passage of water, and structural components having the capability of
resisting hydrostatic and hydrodynamic loads and the effect of buoyancy. A registered
professional engineer or architect shall certify that the design and methods of construction
are in accordance with accepted standards of practice for meeting the provisions above,
and shall provide such certification to the official as set forth above and in Article 4,
Section 8-1-31(g).
(c) Standards for Manufactured Homes and Recreational Vehicles. Where base flood
elevation data are available:
(1) All manufactured homes placed or substantially improved on: (1) individual lots
or parcels, (2) in new or substantially improved manufactured home parks or
subdivisions, (3) in expansions to existing manufactured home parks or
subdivisions, or (4) on a site in an existing manufactured home park or
subdivision where a manufactured home has incurred "substantial damage" as
the result of a flood, must have the lowest floor including basement, elevated no
lower than three (3) feet above the base flood elevation.
(2) Manufactured homes placed or substantially improved in an existing
manufactured home park or subdivision may be elevated so that either:
(a) The lowest floor of the manufactured home is elevated no lower than
three (3) feet above the level of the base flood elevation, or
(b) The manufactured home chassis is elevated and supported by reinforced
piers (or other foundation elements of at least an equivalent strength) of
no less than 36 inches in height above grade.
(3) All manufactured homes must be securely anchored to an adequately anchored
foundation system to resist flotation, collapse and lateral movement. (ref. Article
5, Section 8-1-43(b) ).
(4) All recreational vehicles placed on sites must either:
(a) Be on the site for fewer than 180 consecutive days.
(b) Be fully licensed and ready for highway use, (a recreational vehicle is
ready for highway use if it is licensed, on its wheels or jacking system,
attached to the site only by quick disconnect type utilities and security
devices, and has no permanently attached structures or additions), or
(c) The recreational vehicle must meet all the requirements for "New
Construction", including the anchoring and elevation requirements of
Article 5, Section 8-1-44(c)(1) and (3).
(d) Floodway. Located within areas of Special Flood Hazard established in Article 3,
Section 8-1-17, are areas designated as floodway. A floodway may be an extremely
hazardous area due to velocity flood waters, debris or erosion potential. In addition, the
area must remain free of encroachment in order to allow for the discharge of the base
flood without increased flood heights. Therefore, the following provisions shall apply:
(1) Encroachments are prohibited, including earthen fill, new construction, substantial
improvements or other development within the regulatory floodway. Development
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may be permitted however, provided it is demonstrated through hydrologic and
hydraulic analyses performed in accordance with standard engineering practice that
the encroachment shall not result in any increase in flood levels or floodway widths
during a base flood discharge. A registered professional engineer must provide
supporting technical data and certification thereof.
(2) ONLY if Article 5, Section 8-1-44(d)(1) above is satisfied, then any new construction
or substantial improvement shall comply with all other applicable flood hazard
reduction provisions of Article 5.
(3) The placement of manufactured homes, except in an existing manufactured home
park or subdivision, shall be prohibited. A replacement manufactured home may be
placed on a lot in an existing manufactured home park or subdivision provided the
anchoring standards of § 8-1-43 (b) are met, and the elevation standards of § 8-1-44
(a) and the encroachments standards of subsection (1) of this Section are met.
(4) Removal of trees and other vegetation may not be a consideration in calculating the
effect of proposed encroachments on flood levels during the occurrence of the base
flood discharge.
(e) Floodway fringe, lower. Within the lower floodway fringe is the area between the
floodway and the upper floodway fringe that is lower than a lines one-half (1/2) the
distance between the floodway and the boundary of the area of Special Flood Hazard.
The lower floodway fringe is a transitional area that is hazardous due to its proximity to
the floodway and encroachment by fill or development within this area could have serious
impact on the entire floodplain. The following provisions shall apply with the lower
floodway fringe:
(1) Encroachments, including fill, new construction, substantial improvements and
other developments shall be prohibited unless certification by a registered
professional engineer, with supporting technical data, is provided to the Director
demonstrating that encroachments shall not result in any increase in flood levels
during occurrence of base flood discharge;
(2) If Article 5, Section 8-1-44(d)(1) is satisfied, all new construction and
substantial improvements shall comply with all applicable flood hazard
reduction provisions of Article 5.
(3) The placements of manufactured homes, except in an existing manufactured
home park or subdivision, shall be prohibited. A replacement manufactured
home may be placed on a lot in an existing manufactured home park or
subdivision provided the anchoring standards of Article 5, Section 8-1-43(b),
and the elevation standards of Article 5, Section 8-1-44(a), and the
encroachment standards of Article 5, Section 8-1-44(d)(1) are met.
(4) Removal of trees and other vegetation may not be a consideration in calculating
the effect of proposed encroachments on flood levels during the occurrence of
the base flood discharge.
(k) Large Tracts. If a tract contains over one (1) acre located within the area of Special Flood
Hazard, then development or land disturbance on that portion of the tract located within
the Special Flood Hazard area shall comply with the standards for lower floodway fringe
set forth in § 8-1-44 (e).
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(l) Other area unsuitable for development. Land subject to flooding that is not located within
a mapped area of Special Flood Hazard may, at the discretion of the Director or City
Engineer, be required to comply with any or all standards set forth in this Chapter.
(m) Grading in the area of the Special Flood Hazard. Grading (including excavating, filling,
or any culmination thereof) shall be prohibited in the area of the Special Flood Hazard
except for the following:
(1) Minimum land disturbing activities such as home gardens and individual home
landscaping, repairs, maintenance work and other related activities;
(2) Agricultural practices involving the establishment, cultivation or harvesting or
products of the field or orchard, preparing and planting of pasture land, forestry
land management practices including harvesting (where stumps are not
removed), farm ponds, dairy operations, livestock and poultry management
practices and the construction of farm buildings.
(3) Projects permitted by or carried out under the technical supervision of the U.S.
Department of Agriculture, U.S. Army Corps of Engineers, or any other agency
of the U.S. Government;
(4) Cemetery graves;
(5) Excavation for wells or tunnels or utilities;
(6) Approved mining, quarrying, stockpiling of rock, sand, gravel aggergrates or
clay where established and provided for by law;
(7) Exploratory excavations under the direction of soils engineers or engineering
geologists;
(8) Where consistent with other provisions of this Chapter, minimum grading for
land development or construction which does not result in topographic changes
greater than two (2) feet at any location and which is not for the sole purpose of
elevating structures pursuant to Article 5, Section 8-1-44(a) and Article 5,
Section 8-1-44(b) of this Chapter. In no case, shall fill be transported into the
area of Special Flood Hazard.
(a) Detention ponds and retention ponds are exempt from the provisions 8-
1-44-(m)-(8), provided it is demonstrated through hydrologic and
hydraulic analyses performed in accordance with standard engineering
practice that the encroachment by the detention pond or retention pond
shall not result in any increase in flood levels or floodway widths
during a base flood discharge. A registered professional engineer must
provide supporting technical data and certification thereof.
(1) Under no circumstances shall a detention pond or a retention
pond be located in the area of Special Flood Hazard.
(9) Construction activities at existing Industrial Sites which were developed before
the effective date of the FIRST Floodplain Management Ordinance adopted by
Augusta, GA as a basis for Augusta's participation in the National Flood
Insurance Program (NFIP), such as dikes, ditches and ponds.
20
(n) As-built Drawings and Certification. Within the area of the Special Flood Hazard, as-
built drawings and certifications shall be provided by a registered professional engineer
and/or a registered land surveyor pursuant to 8-1-30(b) and 8-1-44(b) of this Ordinance
and also when required by the Site Plan Regulations or the Subdivision Regulations. As-
built drawings and certifications may be required in other situations at the discretion of
the Director.
§ 8-1-45. BUILDING STANDARDS FOR STREAMS WITHOUT ESTABLISHED BASE
FLOOD ELEVATIONS AND/OR FLOODWAYS (A-ZONES).
Located within the Areas of Special Flood Hazard established in Article 3, Section 8-1-17, where
streams exist but no base flood data have been provided (A-Zones), OR where base flood data
have been provided but a Floodway has not been delineated, the following provisions apply:
(a) No encroachments, including structures or fill material, shall be located within an area
equal to five (5) times the width of the stream or twenty (20) feet, whichever is greater,
measured from the top of the stream bank, unless certification by a registered professional
engineer is provided demonstrating that such encroachment shall not result in any
increase in flood levels during the occurrence of the base flood discharge.
(b) In Special Flood Hazard Areas without base flood elevation data, new construction and
substantial improvements of existing structures shall have the lowest floor of the lowest
enclosed area (including basement) elevated no less than three (3) feet above the highest
adjacent grade at the building site. Openings sufficient to facilitate the unimpeded
movements of flood waters shall be provided in accordance with standards of Article 5,
Section 8-1-43(j), "Elevated Buildings".
(1) All heating and air conditionaing equipment and components (including
ductwork), all electrical, ventilation, plumbing, and other service facilities shall
be elevated no less than three (3) feet above the highest adjacent grade at the
building site.
The Director shall certify the lowest floor elevation level and the record shall become a
permanent part of the permit file.
(c) When base flood elevation data or floodway data have not been provided in accordance
with Article 3, Section 8-1-17, then the Director shall obtain, review, and reasonably
utilize any scientific or historic base flood elevation and floodway data available from a
Federal, State, or other source, in order to administer the provisions of Article 5. ONLY
if data are not available from these sources, then the provisions of (a) and (b) of this
Section shall apply.
§ 8-1-46. STANDARDS FOR SUBDIVISIONS.
(a) All subdivision and/or development proposals shall be consistent with the need to
minimize flood damage;
(b) All subdivision and/or development proposals shall have public utilities and facilities
such as sewer, gas, electrical and water systems located and constructed to minimize flood
damage;
(c) All subdivision and/or development proposals shall have adequate drainage provided to
reduce exposure to flood hazards, and;
21
(d) For subdivisions and/or developments greater than fifty lots or five acres, whichever is
less, base flood elevation data shall be provided for subdivision proposals and all other
proposed development, including manufactured home parks and subdivisions. Any
changes or revisions to the flood data adopted herein and shown on the FIRM shall be
submitted to FEMA for review as a Conditional Letter of Map Revision (CLMOR) or
Conditional Letter of Map Amendment (CLOMA), whichever is applicable. Upon
completion of the project, the developer is responsible for submitting the “as-built” data
to FEMA in order to obtain the final Letter of Map Revision (LOMR).
§ 8-1-47. STANDARDS FOR AREAS OF SHALLOW FLOODING (AO ZONES).
Areas of Special Flood Hazard established in Article 3, Section 8-1-17, may include designated
"AO" shallow flooding areas. These areas have base flood depths of one to three feet (1'-3') above
ground, with no clearly defined channel. The following provisions apply:
(a) All new construction and substantial improvements of residential and non-residential
structures shall have the lowest floor, including basement, elevated to the flood depth
number specified on the Flood Insurance Rate Map (FIRM), above the highest adjacent
grade. If no flood depth number is specified, the lowest floor, including basement, shall
be elevated at least three feet (3) above the highest adjacent grade. Openings sufficient to
facilitate the unimpeded movements of flood waters shall be provided in accordance with
standards of Article 5, Section 8-1-43(j), "Elevated Buildings".
The Director shall certify the lowest floor elevation level and the record shall become a
permanent part of the permit file.
(b) New construction or the substantial improvement of a non-residential structure:
(1) Shall have the lowest floor, including basement, elevated to the flood depth
number specified on the Flood Insurance Rate Map (FIRM), above the highest
adjacent grade. If no flood depth number is specified, the lowest floor, including
basement, shall be elevated at least three feet (3) above the highest adjacent
grade.
(2) May be flood-proofed in lieu of elevation. The structure, together with attendant
utility and sanitary facilities, must be designed to be water tight to the specified
FIRM flood level plus one (1) foot, above highest adjacent grade, with walls
substantially impermeable to the passage of water, and structural components
having the capability of resisting hydrostatic and hydrodynamic loads and the
effect of buoyancy. A registered professional engineer or architect shall certify
that the design and methods of construction are in accordance with accepted
standards of practice for meeting the provisions above, and shall provide such
certification to the official as set forth above and as required in Articles 4,
Section 8-1-30(a)(3) and Article 4, Section 8-1-30(b).
(c) Drainage paths shall be provided to guide floodwater around and away from any proposed
structure.
§ 8-1-48 STANDARDS FOR AREAS OF SPECIAL FLOOD HAZARD (ZONES AE) WITH
ESTABLISHED BASE FLOOD ELEVATIONS WITHOUT DESIGNATED
FLOODWAYS
22
Located within the Areas of Special Flood Hazard established in Article 3, Section 8-1-17, where
streams with base flood elevations are provided but no floodways have been designated, (Zone
AE) the following provisions apply:
(a) No encroachments, including fill material, new structures or substantial improvements
shall be located within Special Flood Hazard Areas, unless certification by a registered
professional engineer is provided demonstrating that the cumulative effect of the
proposed development, when combined with all other existing and anticipated
development, will not increase the water surface elevation of the base flood more than
one foot at any point within the community. The engineering certification should be
supported by technical data that conforms to standard hydraulic engineering principles.
(b) New construction or substantial improvements of buildings shall be elevated or flood-
proofed to elevations established in accordance with Article 5, Section 8-1-44.
§ 8-1-49 STANDARDS FOR CRITICAL FACILITIES
(a) Critical facilities shall not be located in the 100 year floodplain or the 500 year
floodplain.
(b) All ingress and egress from any critical facility must be protected to the 500 year flood
elevation.
§ 8-1-50. RESERVED.
§ 8-1-51. SEVERABILITY
If any Section, clause, sentence, or phrase of this Chapter is held to be invalid or unconstitutional
by any court of competent jurisdiction, then said holding shall in no way effect the validity of the remaining
portions of this Chapter.
SECTION 2. This ordinance shall become effective upon its adoption in accordance
with applicable laws.
SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby
repealed.
Adopted this _____ day of , 2017.
___________________________
Mayor
23
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the
foregoing Ordinance was duly adopted by the Augusta, Georgia Commission
on_________________, 2017 and that such Ordinance has not been modified or
rescinded as of the date hereof and the undersigned further certifies that attached hereto is
a true copy of the Ordinance which was approved and adopted in the foregoing
meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date:
First Reading
Second Reading
Commission Meeting Agenda
6/20/2017 2:00 PM
Augusta Cybert Initiative Urban Redevelopment Plan
Department:
Department:
Caption:Motion to adopt a resolution approving the Augusta Cyber
Initiative Urban Redevelopment Plan and to authorize the Mayor
and Clerk of Commissioner to execute such resolution.
Background:On June 13, 2017 the Commission adopte a resolution
designating the former Golf Hall of Fame and Gardens located at
1 Eleventh Street an urban redevelopment area and to accept the
proposed Cyber Initiative Urban Redevelopment Plan as
information and to authorize a public hearing on the plan to be
held on June 20, 2017.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Augusta Cyber Initiative Urban Redevelopment Plan
Prepared for the Augusta-Richmond County Commission
June 2017
AUTHORITY FOR THE EXERCISE OF
URBAN REDEVELOPMENT POWERS TN AUGUSTA
Georgia's local governments have the authority to create urban redevelopment areas in the
"*"r.ir" of their urban redevelopment powers as set forth in the Urban Redevelopment
Law (Official Code of Georgia Annotated ("O.C.G.A.") $ 36-61 -1, et seq'), which was
initially adopted by the Georgia General Assembly in 1955 and has been amended from
time to time.
The Augusta-Richmond County Commission (the "Commission") voted to exercise the
powers -conferred upon it by the Urban Redevelopment Law by resolution adopted on
ivtarch 16,2010. The Commission also designated its first redevelopment area, the Laney-
Walker Bethlehem Urban Redevelopment Area, and approved the redevelopment plan for
the Laney-Walker Bethlehem Urban Redevelopment Area that same day. In November
2013, the Commission designated six additional areas in downtown Augusta as urban
redevelopment areas.
AUGUSTA'S CYBER INITIATIVE URBAI\ REDEVELOPMENT AREA
In support of the community vision for Augusta and in an effort to expand the economic
base of downtown Augusta as proposed by the Augusta community and numerous vision
and planning efforts, the Commission proposes the adoption of the Cyber Initiative Urban
Redevelopment Plan.
The former Georgia Golf Hall of Fame and Gardens (Tax/Map 036-4-001-03-0)
containing approxiirat ely 16.12 acres (the "Property"), is located at I Eleventh Street and
is approximatety t*o blocks from the Augusta Convention Center. Originally designed
as til permanent home of the Georgia Golf Hall of Fame and Gardens, the Property was
significantly landscaped including botanical gardens that were open to the public. The
facitity wai closed in June, 2007 due to lack of funding and has sat fallow with the
improvements deteriorating since the closure. The property was transferred to the Board
of
-Regents
of the University System of Georgia in2013 and subsequently to the Georgia
Technlology Authority in March, 2017. Because of its location, the Property is key to
widespread redevelopment in downtown Augusta.
Due to the continued deterioration of the Property and the potential detrimental effect on
other buildings located in the general vicinity as well as potential harm to the general
Augusta's Cyber Initiative Urban Redevelopment PIan Page I
public welfare, the Commission, by resolution adopted June 13, 2017, designated the
Property as an urban redevelopment area in need of redevelopment under the Urban
Redevelopment Law, to be known as the "Cyber Initiative Urban Redevelopment Area."
The Cyber Initiative Urban Redevelopment Area is located within Augusta's Downtown
Historic District and is currently exempt from ad valorem property taxation. For tax map
designation and a map of the Cyber Initiative Urban Redevelopment Area, see Appendix
A.
The redevelopment of the Property will include an urban redevelopment project consisting
of the construction of a parking garage by the Urban Redevelopment Agency of Augusta,
known as the Cyber Initiative Parking Deck. The Cyber Initiative Parking Deck is
described in this Urban Redevelopment Plan under the heading "Cyber Initiative Parking
Deck Urban Redevelopment Project". This project will provide a significant economic
boost to downtown Augusta by supportihg the Georgia Cyber Innovation and Training
Center to be constructed in the Cyber Initiative Urban Redevelopment Area by the Georgia
Technolory Authority as described in this Urban Redevelopment Plan, as well as other
economic impacts as described herein.
DESIGNATED SITE QUALIFIES AS URBAN REDEVELOPMENT AREA
As resolved by the Commission, the Cyber Initiative Urban Redevelopment Area
possesses features that qualifu it as an urban redevelopment area under the Urban
Redevelopment Law, including buildings or improvements which by reason of:
. Dilapidation, deterioration, age, or obsolescence;
o Inadequate provision for ventilation, light, air, sanitation, or open spaces; or
o Existence of conditions which endanger life or property by flre and other
causes;
are conducive to ill health, transmission of disease, infant mortality, juvenile delinquency
or crime, and are detrimental to the public health, safety, morals or welfare.
Further, the Cyber Initiative Urban Redevelopment Area substantially impairs the sound
growth of Augusta, retards the provision of housing accommodations, or constitutes an
economic or social liability and are a menace, by reason of:
o The presence of deteriorated, or deteriorating structures;
o Faulty lot layout in relation to size, adequacy, accessibility, or
usefulness;. Unsanitary or unsafe conditions;
o Deterioration of site or other improvements;
Augusta's Cyber Initiative Urban Redevelopment Plan Page2
. Tax or special assessment delinquency exceeding the fair value of the
land;
o The existence of conditions which endanger life or properfy by fire and
other causes; or
o Impairment of development by transportation noise or by other
environmental hazards;
substantially impair the sound growth of Augusta, constitute an economic or social
liability and are a menace.
In addition, Downtown Augusta hosts a number of unique conditions that are constraints
to redevelopment and negatively impact the Cyber Initiative Urban Redevelopment Area,
including:
o A levee prevents direct access from the metro area to Downtown Augusta-
. Rail lines bisect Downtown Augusta and run through the Downtown Historic
District.
o An expressway and busy thoroughfares carrying heavy traffic volumes
create psychological barriers between Downtown Augusta and adjacent
neighborhoods and prevent expansion.
o Numerous underutilized and abandoned commercial and residential
properties and vacant storefronts cover a significant area.
o Multiple ownership serves as a barrier to assembling larger parcels for
redevelopment.
o Large area of empty surface parking.
o Underused land is a constraint to pedestrian-oriented development.
As an urban redevelopment area offers local governments the opportumff to promote
urban redevelopment projects in areas like Downtown Augusta that would otherwise not
receive private investment and redevelopment, the Augusta Cyber Initiative Urban
Redevelopment Plan will serve as the catalyst to improve not only the property within the
Cyber Initiative Urban Redevelopment Area but also other property in Downtown
Augusta.
DOWI\TOWI\I AUGUSTA TODAY _ CURRENT AND FUTURE LAND USE
Downtown Augusta's mix of land uses reflects its history as an urban riverfront center, the
growth of which has fanned out to suburban and semi-rural areas. This Urban
Redevelopment Plan remains consistent with the land uses described in the 2008
Comprehensive Development Plan (July 2008). Uses include residential neighborhoods of
varying ages, a central business district, a concentration of public facilities and higher
Augusta's Cyber Initiative Urban Redevelopment PIan Page 3
education institutions, commercial buildings in shopping centers and on individual sites,
and industrial scattered sites. These p.opoti"t are connected by the original street grid
pattern established by Augusta's founder, James Oglethorpe. In many cas-es, residential,
iommercial and industrial uses are in close proximity to one another, reflecting
development prior to adoption of zoning ordinances'
. Downtown Augusta's place in American history is made evident in its many national and
local historic districts and properties, at last count approaching approximately 6'200
properties. The downto*r, i"ntral business district encompasses the rise and fall and
rebirth of the Augusta's development history. Two of the three areas designated as Local
Historic Districts by the Augusta-Richmond County Planning Commission are located
within this area: Downtown and olde Town. Additionally, several ofAugusta's National
Register Historic Districts and properties are located partially or wholly within this area,
inJuaing the Augusta Canai National Heritage Area./Historic Augusta Canal and
Industrial District and the Augusta Downtown Historic District. As Augusta grew away
from downtown during its rarnpant sprawl growth period, its population followed, leaving
the central business district in distress.
Augusta,s consolidated government and several of its key departments have worked in
coricert with its citizens,-business and civic association in creating planning documents
and executing strategic economic development incentives and in part have been
successful in reversin[this disinvestment-all guided by the downtown Augusta vision set
forth in the 2008 Comprehensive Plan.
The continued unified vision and goal is to create a business-friendly downtown
environment that attracts new investment and redevelopment while preserving and
improving Augusta's historic structures through rehabilitation and adaptive reuse'
StaUitlzin! the physical community, developing more open space and parks, attracting
mixed-use development and improving *obility, access and linkages - whether via
pedestrian or bikeways, waterways or roads - are also important to this downtown
Augusta' s redeveloPment.
The Augusta-Richmond County government, dedicated housing and community
nonprofit-s, and leading businesr gro.rpr like Augusta Tomorrow recognize that Augusta's
future redevelopment- must include linkages to the best examples of its historic,
architectural pasl - with 21st century improvements - and are working together to attract
redevelopment to downtown.
Current and future redevelopment opportunities in downtown focus on a unique mix of
uses. Redevelopment policies and investments emphasize the strengths and sustainable
uses in the downto*n ur"u. They include residential, commercial, entertainment, cultural
Augusta's Cyber Initiative flrban Redevelopment PIan Page 4
and recreational development. Such mixed use supports economically vibrant live-work-
play communities connected by improved roadways and waterways.
Improved road connections, sidewalks, bike paths and greenways better connect neighbors
and businesses. This transforms a numbir of disconnected, diffrcult-to-access and
underdeveloped land uses into attractive, economically reinvigorated, pedestrian and
visitor friendly communities. Current and future residents, employees, and visitors in
Augusta's urbln core are better connected and the downtown better served for the entire
county.
The Commission has undertaken several steps to revitalize downtown, including the
development of the Augusta Convention Center on Reynolds Street, construction of the
Common, allocation of t *tportation sales tax funds collected pursuant to the
Transportation Improvement Act or T-SPLOST for improvements to Broad Street,
creation of a tax aliocation district on lower Broad Street and the designation of several
smaller urban redevelopment areas. All of these efforts are designed to be catalysts to
revitalizing downtown.
Located in close proximity to the Cyber Iniaitive Urvan Redevelopment Area, the Augusta
Convention Center represents an approximately $50 million investment by the
Commission which in part has contributed to increased interest in downtown Augusta.
In February, 2017, the Commission approved Downtown
Redevelopment Plan Update (the "RDP") prepared by the Augusta Planning Department.
The RDp links togethei Augusta's efforts to stimulate economic growth through both the
Redevelopment p-owers Law and the Urban Redevelopment Law and provides an overall
view of the opportunities for Augusta to continue expanding its economic base. The plan
summarizes many ofthe p.oporul, and numerous planning efforts made by the community
and highlights tire .r""d fo. a coordinated partnership between city departments, the
Downtown Development Authority and public/private stakeholders. The plan describes
recent changes d Auggsta's downtown environment, including a review of its
socioeconomlc profil" *a provides an analysis of downtown's target/market areas,
competition, and revenue potential.
COMMUNITY VISION
The Community Agenda Component of Augusta's 2008 Comprehensive Development
plan (y,1y 2008) wis develop"d to "guide the city's future and serve as the basis for the
policy dlcisioni of the "ity'r elected and appointed leaders and staff-" Local
iedevelopment decisions must be consistent with the recommendations found in the
Community Agenda document.
Augusta's Cyber Initiative tlrban Redevelopment PIan Page 5
These recommendations include thecommunity's vision for downtown AugUsta'
Irision for Downtown: Downtown Augusta will maintain and enhance its
historic character and unique mix of land uses. Downtown will continue to
reflect the predominant characteristics of a historic central business district,
while at the same time adapting to the changing environment around it'
Underutilized parcels will bi redeveloped in a manner consistent with the
overall vision for downtown and with respect for existing development
patterns and the historic architecture in the area. Redevelopment will
include new medium- and high-density housing, additional commercial and
office development, new civic and institutional facilities and shopping and
entertainmeni facilities. Adaptive reuse of historic buildings will be a key
gomponent. New development will respect the scale, massing, architecture
and other design elements of the existing historic structures.
As noted in the RDp, "as new businesses are attracted to these available properties, income
levels in these market areas will continue to increase. The RDP suggests that efforts to
redevelop downtown include:
1. New residential, commercial and institutional development built in
accordance with established design guidelines and with respect for
the historic character and traditional development pattern of
downtown.
2. Medium- and high-density housing in both new structures and
existing buildings.
3. Office,-retail, s-rvice and entertainment development in both new
and existing structures.
4. Enhanced arts, entertainment and sports facilities.
5. Stronger physical connections between the riverfront and downtown.
6. PubliJ infrastructure (public buildings, streets, landscaping, parks,
sidewalks, etc.) that support and complement other development-
7. Attractive gateways toihe city supplemented by a coordinated way;finding
signage.g. Translportation system that accommodates all modes of travel and is
accessible to all.
Public and private development projects that have been undertaken in line with the
downtown vision and recommended development patterns are listed below.
Private Projectso Sutherland Mill - medical condos/offices
Augusta's Cyber Initiative [-Irban Redevelopment Plan Page 6
. J.B White's Building - residential and retail'
. Rehabilitation of an defunct hotel into a Holiday Inn Express
. Rehabilitation of the Port Royal as office space for
Unisys
Public Projects
. St. Sebastian/Greene Street Extension Project road
imProvement/extension.
o Augusta Convention Center (TEE Center)'
o LaneY-Walker/BethlehemRedevelopment'. Augusta Judicial center & John H. Ruffin, Jr. courthouse.
o Headquarters Library for the East Central Georgia Regional
Library SYstem.
o Augusta University expansion of its medical campus including
the new College of Dental Medicine building and the J. Harold
Harrison, M.D. Education Commons Building'
PLANNINGTHECOMMUNITYvISIoNFORAUGUSTA
As summarized in the RDP, since the adoption of the 2008 Comprehensive Development
Plan, a number of other plans have been crafted advancing their vision, goals and
objectives. These Plans include:
o Augusta-Richmond County Target Area Master Plan'
o The Westobou Vision: Augusta./North Augusta 2009 Master Plan'
o Revitalizing the Garden City: Augusta Sustainable Development Agenda
2010.. Walkability and Age-Friendly Streets: Opportunities to Transform Augusta's
Built Environment.o Augusta Regional Transportation Study Long Range Transportation Plan 2040'
Zoning & Land Use ComPatibilitY
1.he Z6OS Comprehensive Development Plan allows for the following uses in or near the
Augusta Cyber Initiative Urban Redevelopment Area:
o Low-Density Urban Residential
r High-Density Urban Residential
. Professional Offrce
o Commercialo Industrial
Augusta's Cyber Initiative [-Irban Redevelopment PIan PageT
o Public / Institutional
o TransPortation / Communications i Utilities
. Parks / Recreation / Conservation
o Mixed Use (limited - commercial and institutional predominate in CBD)
Downtown Augusta's physical characteristics are also governed by Downtown Design
Guidelines. It iubjects pioperties in the local historic district to design review when
changes are proposed toihe building exterior. The Downtown Design Guidelines provide
varielty of design options. The Downtown Design Guidelines are used to help preserve
Downtown' s physical attributes.
The downtown district is listed in the National Register of Historic Places- This allows
property owners to apply for federal tax credits for rehabilitation and local tax abatement'
The Levee
The levee serves as a critical natural barrier for the Savannah River and is an integral part
of downtown. It extends from 10ft Street in downtown Augusta to Lock and Dam Park,
south of Phinizy Swamp Natural Park. The levee height ranges from 20' at Lock and Dam
Park to 35' in downtown Augusta. Buildings range from mid to high rise'
The U.S. Army Core of Engineers constructed the levee to protect the Savannah River
from flooding Downtown. It has become a scenic Riverwalk connecting people and
buildings to Ihe river. This man-made environmental barrier is an asset to downtown
redevelopment.
The Augusta Engineering Department strongly recommends new buildings be constructed
15' minimum setback u*uy from the levee and is supported by independent foundations'
This is required for emergency response, flood management, utility service and erosion
control. All building, -.rrIb" built ihree (3') above base flood elevation and in accordance
with the Flood Dimage Ordinance. Retaining walls are permitted; they must allow
sufficient drainage thr"ough weep holes and meet soil erosion and sediment control
regulations. parkLg deckJ are permitted and can rise to the height of the levee (35' or 3
ae"cts; prior to othJr uses built atop it. There is currently no maximum building height'
These regulations are reflected in the Zoning Ordinance'
Parking
In a 2005 Parking Study authorized by the Downtown Development Authority and
conducted by Cart-Walkei Parking Consultants, there are a total of 13,942 parking spaces
in downtown, east of 13ft Street.lhis analysis was based on a block-by-block inventory
of on-street and off-street parking. The study also states that only 5lYo of total on-street
parking was occupied whiG 37oh total off-street parking was occupied. On-street parking
is t ear-ity used be'cause it provides the most convenience and is not strictly regulated'
Augusta's Cyber Initiative [Irban Redevelopment PIan Page 8
In21l4,the Downtown Development Authority hired Robinson Management Consulting
to conduct another study of downtown parking. They also concluded downtown parking
is not strictly regulated, as appropriate resources are not allocated to do so. In response,
the Downtown Developmerrjt Authority proposed a parking management plan for
downtown.
FUTURE PUBLIC AI\ID PRIVATE REDEVELOPMENT PROJECTS
AND II{VESTMENT WITIIIN TI{E
CYBERINITIATVEURBANREDEVELOPMENTAREA
Downtown Augusta has the potential for a sustainable transformation in the future, given
the newly merged Augusta University campuses, the State's support for economic
development th; "*p*dr home-grown businesses, and a metro population that
increasingly supports the arts, history and culture of Augusta.
The State of Georgia has provided $50 million for construction by the Georgia Technology
Authority (.,GTA;) of thl Georgia Cyber Innovation and Training Center (the "Center")
to be located in the Cyber Initiative Urban Redevelopment Area. The facility will be
constructed near the levee and will serve as an access point to the levee and the Riverwalk
walking paths. The 150,000 square foot facility is designed to promote modernization in
"yb"rsJ",r.ity technology for private and public industries through unique education,
t uiri.rg, research, and practical applications and serve as an incubator for start-up
cybersEcurity companies. tt will also io"m on research and development, tapping into the
assets of Georgiui, ."r"*"h institutions. The center will provide on-site and virtual
training, and include classroom space and a 320-seat auditorium.
In addition, the Center will provide space for testing new cybersecurity products. By
supporting research and development of teading-edge technologies, it will enhance
Geo.gia's ability to attract cybersecurity companies and help maintain Georgia's ranking
as the top state for business in the nation.
Further, the Georgia Bureau of Investigation's new Cyber Crime Unit will be
headquartered at thJ Center, thereby ensuring a closer alliance among state, federal, and
local iaw enforcement agencies working to address cyber-crime.
The center will also include a Sensitive compartment Information Facility (scIF) to meet
the high-securrty needs of government and related contractors. It will house one of the few
state-Jwned cyter ranges in the nation. The cyber range will ensure a safe, protected
environment for train[rg and testing skills, cyber defenses, and cyber weapons' Its
Augusta's Cyber Initiative Urban Redevelopment Plan Page 9
capabilities will include interactive, simulated representations of networks, systems, tools,
and applications.
The ground breaking is schedule d for 2017 with the opening to follow in July 2018'
CYBER INITIATIVE PARKING DECK URBAN REDEVELOPMENT
PROJECT
To facilitate the construction of the Georgia Cyber Innovation and Training Center, the
Urban Redevelopment Agency of Augusta ("LJRA") will undertake an urban
redevelopment project consisting of the construction of an approximately 515 space
parking deck to provide both public (hourty) parking and licensed parking for occupants,
visitors and tenants of the Georgia Cyber Innovation and Training Center (the "Project").
In addition, the project will provlde parking for downtown visitors and convenient parking
for visitors to the Riverwalk area. The Project is to be designed and constructed in a
manner to enhance the investment made by AugUsta in the Augusta Convention Center'
The URA will contract with GTA or its designee to construct the Project for the URA.
The URA will issue bonds in an amount not to exceed S12,000,000 to fund construction
and costs of issuance. Any costs in excess of these amounts will be funded by GTA or
the State of Georgia. Subsequent to the construction of the Project, the Project will be
acquired by Augustu p.r.r.ru.rl to an installment purchase agreement. The Commission,
through its varius departments, will perform other duties as necessary to implement
the Project.
As currently foreseen, no relocation activity will be necessary for the implementation
of the Project.
The project will be constructed in accordance with the Public Works Law and provides for the
participation of private enterprise to the extent feasible'
The project will not require any zoning change and shall be accomplished in accordance with
Augusti's zoning ordinances, as applicable, unless exceptions are made in accordance withthe
ta*I rne Cyber Initiative Urban Redevelopment Plan conforms to the general plan of Augusta
as a whole. The Cyber Initiative Urban Redevelopment Project will constitute an appropriate
land use.
The Cyber Initiative Urban Redevelopment Area will evidence the support of the
Commissioners and Augustans in their downtown which should spark future development.
Augusta's Cyber Initiative [Jrban Redevelopment PIan Page 10
APPROVAL OF THE AUGUSTA CYBER INITIATI\TE URBAN REDEYELOPMENT
PLAN IS A GOOD POLICY DECISION. IT WILL STRATEGICALLY SUPPORT THE
ECONOMIC FUTURE OF AUGUSTA.
The proposal to adopt the Urban Redevelopment Plan complements efforts to attract the Georgia
Cyber Iirnovation and Training Center as well as other significant investment and highly valued
jots into Augusta's downtown, while curtailing any further blight in the general vicinity of
Augusta,s investment in downtown. Adoption of the Plan will mark another important action
towlards ensuring higher value jobs and the economic benefits they provide, which will further
improve the quality of life for all residents of Augusta and Richmond County'
Augusta's Cyber fnifiative llrban Redevelopment PIan Page 11
Appendix
Appendix A.
1. Cyber Initiative urban Redevelopment Area Plan Boundary Map
Augusta's Cyber Initiative [.Irban Redevelopment Plan Page 12
RESOLUTION
AUGUSTA-RICHMOND COUNTY COMMISSION
RESOLUTION DESIGNATING
CYBER INITIATIVE URBAN REDEYELOPMENT AREA
WHf,REAS, Chapter 61 of Title 36 of the Official Code of Georgia Annotated, entitled
the "Urban Redevelopment Law," as amended (the "Urban Redevelopment Law"), authorizes
Augusta, Georgia (sometimes referred to herein as "Augusta") to designate an "urban
redevelopment area," which is dehned to mean a "pocket of blight" which the Augusta-Richmond
County Commission designates as appropriate for an urban redevelopment project; and
WHEREAS, the Urban Redevelopment Law defines "pocket of blight" to mean an
area which by reason of the presence of a substantial number of deteriorated or deteriorating
structures; predominance of defective or inadequate street layout; faulty lot layout in relation to
size, adequacy, accessibility, or usefulness; unsanitary or unsafe conditions; deterioration of site
or other improvements; tax or special assessment delinquency exceeding the fair value of the land;
the existenie of conditions which endanger life or property by fire and other causes; having
development impaired by airport or transportation noise or other environmental hazards; or any
combination of such factors, substantially impairs or arrests the sound growth of the City, retards
the provisions of housing accommodations, or constitutes an economic or social liability and is a
*.rru.. to the public health, safety, morals, or welfare in its present condition and use; and
WHEREAS, after careful study and investigation, Augusta desires to designate the area
described in Exhibit A attached to this Resolution as an urban redevelopment area to be known as
the "Augusta Cyber Initiative Urban Redevelopment Area" and appropriate for one or more urban
redevelopment proj ect or proj ects;
NOW, THEREFORE, BE IT RESOLYED by the Augusta-Richmond County
Commission that the area described in Exhibit A attached to this resolution is hereby found,
determined and declared to be an area that falls within the definition of "pocket of blight" and that
such area is therefore designated as appropriate for one or more urban redevelopment projects.
BE IT FURTHER RESOLVED that any and all resolutions in conflict with this
resolution be, and the same are, hereby repealed.
BE IT FURTHER RESOLVED that this resolution shall be effective immediately upon
its adoption by the Augusta-Richmond County Commission.
PASSED, ADOPTED, SIGNED, APPROYED AND EFFECTIYE thiS
June,2017.
AUGUSTA, GEORGIA
By:
Mayor
day of
Attest:
Clerk of Commission
EXHIBIT A
The Augusta Cyber Initiative Urban Redevelopment Area is generally described as:
All that Iot, tract or parcel of land, with improvements thereon, containing 16.12 acres, more or
less, and being known as 1 Eleventh Street, Augusta, Georgia and MaplParcel 036-4-001-03-0.
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RESOLUTION
AUGUSTA-RICHMOND COUNTY COMMISSION
RESOLUTION APPROVING
AUGUSTA CYBER INITIATIVE URBAN REDEVELOPMENT PLAN
WHEREAS, pursuant to Chapter 61 of Title 36 of the Official Code of Georgia
Annotated entitled the “Urban Redevelopment Law,” as amended (the “Urban Redevelopment
Law”), the Augusta-Richmond County Commission (the “Commission”), which is the governing
body of Augusta, Georgia (“Augusta”), held a public hearing on June 20, 2017 on a proposed
urban redevelopment plan entitled “August Cyber Initiative Urban Redevelopment Plan (the
“Plan”), a copy of which was accepted by the Commission for consideration on June 13, 2017
and is on file with Augusta administrative offices; and
WHEREAS, public notice of such public hearing was published in the Augusta
Chronicle, a newspaper having a general circulation in the area of operation of Augusta, Georgia
on June 15, 2017, and proof of such publication is on file with Augusta administrative offices;
and
WHEREAS, Augusta previously has prepared and adopted a general plan for the
physical development of Augusta as a whole (giving due regard to the environs and metropolitan
surroundings) (the “General Plan”) pursuant to the Urban Redevelopment Law; and
WHEREAS, the Plan conforms to the General Plan as a whole; and
WHEREAS, the Plan will afford maximum opportunity, consistent with the sound needs
of Augusta as a whole, for the rehabilitation or redevelopment of the urban redevelopment area
described in the Plan by private enterprise; and
WHEREAS, the Plan constitutes an appropriate part of Augusta’s workable program for
utilizing appropriate private and public resources to eliminate and prevent the development or
spread of pockets of blight, to encourage needed urban rehabilitation, and to provide for the
redevelopment of pockets of blight, all as set forth in the Urban Redevelopment Law; and
WHEREAS, there will be no families displaced and in need of relocation from the urban
redevelopment area described in the Plan, and therefore no methjod for relocation of such
families need be provided; and
WHEREAS, the Commission on June13, 2017 designated the Cyber Initiative Urban
Redevelopment Area described in the Plan as an urban redevelopment area in need of
redevelopment under the Urban Redevelopment Law and, after careful study and investigation,
now desires to approve the Plan.
NOW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond County
Commission that all statements, findings and recitations set forth in the above and foregoing
preambles are hereby determined and declared to be true and correct.
BE IT FURTHER RESOLVED, that, taking into account the results of the public
hearing, the Plan and the urban redevelopment project set forth therein are hereby approved; and
BE IT FURTHER RESOLVED, that the appropriate officials be authorized to take all
appropriate action required to accomplish and give full effect to this Resolution; and
BE IT FURTHER RESOLVED, that any and all resolutions in conflict with this
Resolution be and the same are hereby repealed; and
BE IT FURTHER RESOLVED that this resolution shall be effective immediately upon
its adoption by the Augusta-Richmond County Commission.
PASSED, ADOPTED, SIGNED, APPROVED AND EFFECTIVE this ___ day of
June, 2017.
AUGUSTA, GEORGIA
By:
Mayor of Augusta, Georgia
ATTEST:
Clerk of Commission
CLERK OF COMMISSION’S CERTIFICATE
I, Lena J. Bonner, the duly appointed and qualified Clerk of Commission of Augusta,
Georgia (“Augusta”), DO HEREBY CERTIFY that the foregoing pages of typewritten matter
constitute a true and correct copy of a resolution adopted on June __, 2017 by the Augusta-
Richmond County Commission (the “Commission”) in a meeting duly called and assembled in
accordance with applicable laws and with the procedures of Augusta, by a vote of _____ Yea
and _____ Nay, which meeting was open to the public and at which a quorum was present and
acting throughout, and that the original of the foregoing resolution appears of public record in the
Minute Book of the Commission, which Minute Book is in my custody and control.
GIVEN under my hand and the Augusta seal, this _____ day of June, 2017.
Clerk of Commission,
Augusta, Georgia
Commission Meeting Agenda
6/20/2017 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo