HomeMy WebLinkAbout2017-05-16 Meeting AgendaCommission Meeting Agenda
Commission Chamber
5/16/2017
2:00 PM
INVOCATION:The Rev. James T. Said, Rector, St. Augustine of Canterbury Episcopal Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A.Mr. Derrick Partridge, Marks Demolition & Environmental Group
regarding the re-establishment of the city's in-house demolition
program. (Requested by Commissioner Wayne Guilfoyle)
Attachments
B.Mr. Thompson, Thompson Wrecking Inc. regarding the re-establishment
of the city's in-house demolition program. (Requested by
Commissioner Wayne Guilfoyle)
Attachments
C.Administration Access and Demolition. (Requested by Commissioner
Sammie Sias)
Attachments
D.Dexter Contracting and Hauling regarding the re-establishment of the
city's in-house demolition program. (Requested by Commissioner
Wayne Guilfoyle)
Attachments
CONSENT AGENDA
(Items 1-24)
PLANNING
1. Final Plat – Walker Hill, Phase 3 – S-856-III – A request for Attachments
concurrence with the Augusta Georgia Planning Commission to approve
a petition by James G. Swift and Associates, on behalf of Prather
Construction Company, requesting final plat approval for Walker Hill,
Phase 3. This residential subdivision is located on Walker Creek and
Johnson Branch, adjacent to Walker Hill, Phase 2 and contains 29 lots.
DISTRICT 8
2. Z-17-15 –A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Stacey P. Johnson requesting a
change a zoning from Zone R-1C (One-family Residential) to Zone R-
2 (Two-family Residential) affecting property containing 0.16 acres and
known as 790 Eve Street. Tax Map 035-3-293-00-0 DISTRICT 1
Attachments
3. ZA-R-248 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a request to amend the Comprehensive
Zoning Ordinance for Augusta Georgia by adding Noise (Ordinance) to
Section 2 – Definitions, Section 4 – Off-Street Parking and Loading,
Section 21 – B-1 (Neighborhood Business), Section 22 – B-2 (General
Business).
Attachments
PUBLIC SERVICES
4.Motion to approve the National Recreation and Park Association’s
(NRPA) grant for a “Healthy Out-of-School Time Program” in the
amount of $25,000.00. (Approved by Public Services Committee May
9, 2017)
Attachments
5.Motion to approve New Ownership Application: A. N. 17-16: a request
by Dwayne Britton for an on premise consumption Liquor, Beer and
Wine License to be used in connection with The Country Club Dance
Hall and Saloon, LLC located at 2834 Washington Road Ste. F. There
will be Dance. District 7. Super District 10. (Approved by Public
Services Committee May 9, 2017)
Attachments
ADMINISTRATIVE SERVICES
6.Motion to approve a request from the District Attorney for the purchase
of one Ford Explorer using Forfeiture Funds from the District Attorney’s
Office. Bid 16-185 (Approved by Administrative Services Committee
May 9, 2017)
Attachments
7.Motion to approve a request from the Augusta Utilities Department-Fort
Gordon Division for 2 new pickup trucks and one SUV to accommodate
recently added personnel to their Fort Gordon contract. (Approved by
Administrative Services Committee May 9, 2017)
Attachments
8.Motion to approve the proposal received from A&D Painting, Inc. to
paint the Riverwalk railing. (Approved by Administrative Services
Committee May 9, 2017)
Attachments
9.Motion to approve Commission Notification Policy: approve a
threshold of $20,000 personal injury, property loss, or extreme
circumstance that will require prompt notification to the Commission
regarding an incident or situation to include process of notification such
as i.e. at the next: Executive Session, email blast, etc. (Approved by
Administrative Services Committee May 9, 2017) )
Attachments
PUBLIC SAFETY
10.Motion to approve County Capacity Agreement for state inmates being
housed in the Richmond County Correctional Institution from July 1,
2017 until June 30, 2018.(Approved by Public Safety Committee May
9, 2017)
Attachments
FINANCE
11.Motion to approve a request from the Richmond County Sheriff’s Office
to move funds ($38,295.00) obtained from a 2017 sale of a Caterpillar
Scraper. The agency intends to use this funding to purchase a boat for the
agency and other capital items. (Approved by Finance Committee May
9, 2017)
Attachments
12.Motion to approve agreement with Historic Augusta for funding as
authorized in SPLOST Phase VI. (Approved by Finance Committee
May 9, 2017)
Attachments
ENGINEERING SERVICES
13.Motion to approve contract with Cranston Engineering Group to provide
services related to Public Safety and FERC license for the Augusta
Canal in the amount of $253,552.00. (Approved by Engineering
Services Committee May 9, 2017)
Attachments
14.Motion to approve the abandonment of an existing easement to
Huntsman Pigments Americas LLC. (Approved by Engineering
Services Committee May 9, 2017)
Attachments
15.Motion to authorize condemnation to acquire property in Fee Simple
Interests (Parcel 087-2-188-00-0) – 132 Horton Drive. (Approved by
Engineering Services Committee May 9, 2017)
Attachments
16.Motion to authorize condemnation to acquire property in Fee Simple
Interests (Parcel 087-4-081-00-0) - 2068 Willow Street. (Approved by
Engineering Services Committee May 9, 2017)
Attachments
17.Motion to authorize condemnation to acquire property in Fee Simple
Interests (Parcel 087-4-096-00-0) - 2026 Golden Rod Street. (Approved
by Engineering Services Committee May 9, 2017)
Attachments
18.Motion to authorize condemnation to acquire property in Fee Simple
Interests (Parcel 087-4-109-00-0) - 2052 Golden Rod Street.(Approved
by Engineering Services Committee May 9, 2017)
Attachments
19.Motion to authorize condemnation to acquire property in Fee Simple
Interests (Parcel 087-4-138-00-0) - 2051 Leona Street. (Approved by
Engineering Services Committee May 9, 2017)
Attachments
20.Motion to approve establishing a subcommittee to review and
recommend changes to the city ordinance to establish a Streetlight
District to include Commissioner Sammie Sias, Augusta Engineering and
the Planning & Development Departments. (Approved by Engineering
Services Committee May 9, 2017)
Attachments
21.Motion to approve rescinding the action of the Commission taken on
April 18, 2017 and approve the installation of six street lights on Tripps
Court at a cost of $134.36 per year. This is also to approve a new
lighting tax district for the 13 lots associated with the above road.
Funding is available in the Street Lighting budget account
#2760416105312310. (Approved by Engineering Services Committee
May 9, 2017)
Attachments
22.Motion to approve RFQ #16- 259: Sewer Rehabilitation Program for
Utilities Department in the amount of $1,000,000.00 execution by
North American Pipeline Management, Inc.; SAK Construction, LLC,
and RDJE, Inc. as qualified and selected contractors. (Approved by
Engineering Services Committee May 9, 2017)
Attachments
23.Motion to approve Annual Budget for Program Management.
(Approved by Engineering Services Committee May 9, 2017)
Attachments
PETITIONS AND COMMUNICATIONS
24.Motion to approve the minutes of the regular meeting of the
Commission held May 2, 2017 and Legal Meeting held May 9, 2017.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
5/16/2017
AUGUSTA COMMISSION
REGULAR AGENDA
5/16/2017
(Items 25-29)
ADMINISTRATIVE SERVICES
25.Discuss the Commission's travel and training budget. (Requested by
Commissioner Bill Fennoy)
Attachments
Upcoming Meetings
www.augustaga.gov
26.Discuss and approve recommendations from Housing & Community
Development to repurpose the return of Housing Opportunities for
Persons with Aids (HOPWA) funding ($765,176.32) from HopeHealth,
Inc.
Attachments
27.Discuss the proposed Augusta Dragway/Drag Strip. (No
recommendation from Administrative Services Committee May 9,
2017)
Attachments
ENGINEERING SERVICES
28.Approve to re-establish In-House Demolition Program in house within
60 days and use contract services only for specialized needs as deemed
necessary. (No recommendation by Engineering Services Committee
May 9, 2017)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
29.Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
5/16/2017 2:00 PM
Invocation
Department:
Department:
Caption:The Rev. James T. Said, Rector, St. Augustine of Canterbury
Episcopal Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/16/2017 2:00 PM
Marks Demolition
Department:
Department:
Caption:Mr. Derrick Partridge, Marks Demolition & Environmental Group
regarding the re-establishment of the city's in-house demolition
program. (Requested by Commissioner Wayne Guilfoyle)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Lena Bonner
From:
Sent:
To:
Subject:
Wayne Guilfoyle <augustatile@knology.net>
Wednesday, May L0, 2017 4:27 PM
Lena Bonner
Tuesday Commission agenda
Lena, I have received a call today from Derrick Partridge that works with Marks Demolition & environmental
Group. Derrick has asked me if he could speak in front of the Commission in regards to in-house Demolition
program. Please add him to our Delegation portion of agenda I would appreciate you.
Thanks for All, Wayne Guilfoyle
Commission Meeting Agenda
5/16/2017 2:00 PM
Thompson Wrecking
Department:
Department:
Caption:Mr. Thompson, Thompson Wrecking Inc. regarding the re-
establishment of the city's in-house demolition program.
(Requested by Commissioner Wayne Guilfoyle)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Lena Bonner
From:
Sent:
To:
Subject:
Wayne Guilfoyle < augustatile@knology.net>
Wednesday, May 10, 20L7 4:39 pM
Lena Bonner
Delagation portion
Lena, Please add Mr. Thompson with Thompson wrecking lnc. to Tuesday's Delegation portion of the agenda, theCompany is part of our demolition program as well.
Thank you, Wayne Guilfoyle
Thompson Wrecking lnc.
Mr. Thompson
Tvson @thom psonwrecking.com
Tele: 706-830-6927
Commission Meeting Agenda
5/16/2017 2:00 PM
Administration Acces and Demolition
Department:
Department:
Caption:Administration Access and Demolition. (Requested by
Commissioner Sammie Sias)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
From:
Sent:
To:
Cc:
Subiect:
Ms Morawski,
Commissioner Sammie Sias
Thursday, May LL, 201-7 3:15 AM
Nancy Morawski
Lena Bonner; Natasha L. McFarley; Commissioner Sammie Sias
Commission Agenda ltem, May 16,2017
Please place this item on the May L6,z|tl Commission
ttem: Administration Access and Demolition
Thanking you in advance.
Sammie L. Sias
Commissioner,
Augusta Richmond County
"Foilure is not an Option"
Agenda in the "Delegation" portion of the agenda.
Please consider the environment before printing this email.
This e-mail contains confidential information and is intended only for the individual named. lf you are not the named addressee, you should not disseminate,distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system.The City of Augusta accepts no liability for the content of this e-mail or for the consequences of any actions ta[en on the basis of the information provided, unlessthat information is subsequently confirmed in writing. Any views or opinions presented in this e-mail are solely those of rhe author and do not necessarily representthose of the City of Augusta. E-mail transmissions cannoi be guaranteed to be secure or error-free as informition could be intercepted, corrupted, lost, iesiroyed,arrive laie or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in ihe conteni of this message which ariie asa result of the e-mail transmission. lf verification is required, please request a hard copy version.AED:104.1
Commission Meeting Agenda
5/16/2017 2:00 PM
Dexter Contracting and Hauling
Department:
Department:
Caption:Dexter Contracting and Hauling regarding the re-establishment of
the city's in-house demolition program. (Requested by
Commissioner Wayne Guilfoyle)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Nancy Morawski
From:
Sent:
To:
Subject:
Wayne Guilfoyle < augustatile@knology.net>
Thursday, May L1, 2017 8:56 AM
Nancy Morawski
FW:delagation agenda
From : Wayne Guilfoyle [ma ilto : a ugustatile@knology. net]
Sent: Thursday, May 11, 2017 8:55 AM
To: 'Lena Bonner'
Subject: delagation agenda
Lena, would you put Dexter Contracting and Hauling on the Delegation portion of the agenda as well, Thanks, Wayne
Commission Meeting Agenda
5/16/2017 2:00 PM
Final Plat Walker Hill, Phase 3
Department:Planning and Development
Department:Planning and Development
Caption: Final Plat – Walker Hill, Phase 3 – S-856-III – A request for
concurrence with the Augusta Georgia Planning Commission to
approve a petition by James G. Swift and Associates, on behalf of
Prather Construction Company, requesting final plat approval for
Walker Hill, Phase 3. This residential subdivision is located on
Walker Creek and Johnson Branch, adjacent to Walker Hill, Phase
2 and contains 29 lots. DISTRICT 8
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/16/2017 2:00 PM
Z-17-15
Department:Planning and Development
Department:Planning and Development
Caption: Z-17-15 –A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by Stacey P. Johnson
requesting a change a zoning from Zone R-1C (One-family
Residential) to Zone R-2 (Two-family Residential) affecting
property containing 0.16 acres and known as 790 Eve Street. Tax
Map 035-3-293-00-0 DISTRICT 1
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/16/2017 2:00 PM
ZA-R-248
Department:Planning and Development
Department:Planning and Development
Caption: ZA-R-248 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a request to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by adding
Noise (Ordinance) to Section 2 – Definitions, Section 4 – Off-
Street Parking and Loading, Section 21 – B-1 (Neighborhood
Business), Section 22 – B-2 (General Business).
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/16/2017 2:00 PM
2017 NRPA Grant for a Healthy Out-of-School Time Program
Department:Recreation and Parks
Department:Recreation and Parks
Caption:Motion to approve the National Recreation and Park
Association’s (NRPA) grant for a “Healthy Out-of-School Time
Program” in the amount of $25,000.00. (Approved by Public
Services Committee May 9, 2017)
Background:The Augusta Recreation and Parks Department is to receive a
grant from the NRPA to establish a “Healthy Out-of-School Time
Program”. The scope of the program is to increase the number of
healthy meals children in low-income communities receive
through Summer Food Service Programs, Child and Adult Care
Food Programs and teaching about the importance of healthy
nutrition. The funds will allow to implement the program at
Blythe, Bernie Ward, Diamond Lakes, Garrett, McBean, Warren
Road, Brigham, Eastview, Barton Village, and possibly other
community centers to be determined.
Analysis:The grant provides the mechanism for Augusta, Georgia to receive
$25,000.00 in 2017.
Financial Impact:Augusta does not have to match the grant and the program can be
implemented within existing programs.
Alternatives:1. To approve the 2017 NRPA grant for the Augusta Recreation
and Parks Department. 2. To deny, this would result in forfeiting
grant funds and educational resources.
Recommendation:To approve the 2017 NRPA grant for the Augusta Recreation and
Parks Department.
Funds are Available
in the Following
Accounts:
from grant proceeds Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
AUGUSTA, GEORGIA
New Grant Proposal/Application
Before a DepartmenUagency may apply for the grant/award on behalf of Augusta Richmond County, they must first obtain approval
signature from the Administrator and the Finance Director. The Administrator will obtain information on the grant program and
requirements from the funding agency and review these for feasibility to determine if this grant/award will benefit Augusta
Richmond County. The Finance Director will review the funding requirement to determine if the grant will fit within our budget
structure and financial goals.
Proposal Project No. Project Title
PR000l0l RECREATIO 2017 Healthy Out-of-School Time Programs Grant
Start Date: 0513012017
Submit Date: 04llll20t7
Total Budgeted Amount: 25,000.00
Sponsor: GM0029
SponsorType: py1
Purpose: l3
End Date: 0lll2l20l8
Department; 061
Total Funding Agency:
National Rec. & Parks Assoc.
Private Entity
Community
The purpose of the grant is to increase the number of healthy meals children in
low income communities receive through Summer Food Service Program and Child
and Adult Care Food Program during out of school times. It will provide
nutrition literacy to children and families by teaching the importance of
healthy eating. It will provide for nutrition standards that increase access
to healthier food and support a healthy eating environment. and provide for a
meal and program efficiencies that increase community sustainability.
Local Match: No
EEO Required: No
REGEIVIED,
ADMINISTRATOR'S OFFI (' :
APR I 3 i$i/
AUGUSTA.RICHMONO
COUNTY
Recreation Cash Match? N
25,000.00 Total Cash Match: 0.00
Flow Thru ID: NA
Contacts
Type ID
I cutoto Smith, Joanie (706)796-40es
Type
FA
By
G. PARKER
Approvals
Date
04113t2017 lDept. Signature:
Grant C
l.) I have reviewed the Grant application and enclosed materials and:
o.{nathe grant/award to be feasible to the needs of Augusta Richmond County
o Deny the request
Finance Director Date
2.\ y6e revie*ed the Grant application and enclosed materials and:
y'l,pprovethe Department Agency to move forward with the application
u-k4-r7
the request
user: JS3073 - JOANIE SMITH page Current Dile: 04llll20l7
CurrentTime: l0:13:40Report: GMl000_PROPOSAL - GMl000: Grants Management: I
Date
Commission Meeting Agenda
5/16/2017 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 17-16: a
request by Dwayne Britton for an on premise consumption Liquor,
Beer and Wine License to be used in connection with The Country
Club Dance Hall and Saloon, LLC located at 2834 Washington Road
Ste. F. There will be Dance. District 7. Super District 10.
(Approved by Public Services Committee May 9, 2017)
Background:This is a New Ownership Application. Formerly in the name of
James Wren.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4,800.00.
Alternatives:
Recommendation:The Planning & Development recommend approval. The R.C.S.O.
recommend approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/16/2017 2:00 PM
2017 - District Attorney SUV
Department:Central Services Department - Fleet Management Department
Department:Central Services Department - Fleet Management Department
Caption:Motion to approve a request from the District Attorney for the
purchase of one Ford Explorer using Forfeiture Funds from the
District Attorney’s Office. Bid 16-185 (Approved by
Administrative Services Committee May 9, 2017)
Background:O.C.G.A 16-13-49 (u) (4) (D) (i) authorizes the District Attorney
to use forfeiture funds for any purpose other than for salaries or
rewards to law enforcement personnel. On April 21, 2017
District Attorney Paine contacted Fleet Management requesting a
Ford Explorer for the purpose of transporting evidence and, in
some cased, witness’ to and from Court. The District Attorney’s
ability to move large amounts of evidence is limited by the types
of vehicles that are in her Office.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for the Midsize SUV. Specifications
were sent to 11 venders and only two responded, The results are
as follows: One Ford Explorer at $26,961.00 from the District
Attorney’s Forfeiture fund.
Financial Impact:Bid 16-185 – Ford Explorer Base 4X2: Allan Vigil Ford =
$26,961.00 each; Ben Mynatt Chevrolet bid was not accepted as
he did not bid the required items requested (see attached tab
sheet).
Alternatives:Approve the request
Recommendation:: Approve the purchase of one Ford Explorer for the District
Attorney’s Office.
Funds are Available
in the Following District Attorney Forfeiture Funds Cover Memo
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation To Bid
Sealed bids will be received at this office until Friday, July 1, 2016 @ 11:00 a.m. for furnishing:
Bid Item #16-184 Full Size Vans for Augusta Fleet Department
Bid Item #16-185 Midsize Sports Utility Vehicles for Augusta Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room
605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA
Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June 17, 2016 @
5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of
contract with the successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including,
but not limited to, the number of copies needed, the timing of the submission, the required financial data, and
any other requirements designated by the Procurement Department are considered material conditions of the
bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such
material condition shall be submitted through the Procurement Director to the appropriate committee of the
Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 26, June 2, 9, 16, 2016
Metro Courier June 1, 2016
OFFICIAL
Vendors
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Ben Mynatt Chevolet
281 Concord Pkwy S
Concord, NC 28027
Attachment B YES YES
E-Verify Number 94460 691912
SAVE Form YES YES
5.01 Sport Utility, 2 wheel drive, 4-dr $24,969.00 $25,380.00
5.02 Sport Utility, 4 wheel drive, 4-dr $26,869.00 $27,798.00
5.03 Sport Utility, 2 wheel drive, 4-dr $27,797.00 $27,682.00
5.04 Sport Utility, 4 wheel drive, 4-dr $29,771.00 $30,028.00
5.05 2.0L @ minimum 270 HP $473.00 NA
5.06 3.5L @ minimum 350 HP $16,500.00 NA
5.07 4x4 drive train included NA
5.8 Daytime running lights $42.00 included
5.9 All weather floor mats $114.00 $75.00 per row
5.10 rear bumper protector $71.00 NA
5.11 Cargo Shade $123.00 $85.00
5.12 Roof rack crossbars $132.00 $275.00
5.13 Splash guards $195.00 $200.00
5.14 trailer tow package $542.00 $550.00
5.15 Sirius radio $185.00 included
5.16 Rear cargo well protector $95.00 $85.00
5.17 Navigation system $3,200.00 NA
5.18 Power liftgate $2,004.00 NA
5.19 Park assist NA included
5.20 Trailer sway control No Charge included
5.00 Vehicle Requirements
Bid #16-185
Midsize Sports Utility Vehicles
for Augusta, Georgia - Fleet Management
Bid Opening Date: Friday, July 1, 2016 at 11:00 a.m.
Total Number Specifications Mailed Out: 18
Total Number Specifications Download (Demandstar):
Total Electronic Notifications (Demandstar):
Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE
Total packages submitted: 2
Total Noncompliant: 0
Page 1 of 2
OFFICIAL
Vendors
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Ben Mynatt Chevolet
281 Concord Pkwy S
Concord, NC 28027
Bid #16-185
Midsize Sports Utility Vehicles
for Augusta, Georgia - Fleet Management
Bid Opening Date: Friday, July 1, 2016 at 11:00 a.m.
Total Number Specifications Mailed Out: 18
Total Number Specifications Download (Demandstar):
Total Electronic Notifications (Demandstar):
Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE
Total packages submitted: 2
Total Noncompliant: 0
5.21 CNG conversion Package NA NA
5.22 Leather/heated seats $4,446.00 NA
5.23 Vinyl/rubber floor covering NA NA
6.01 Fire Extinguisher $65.00
6.02 Outlet receptacle $65.00
6.03 Spotlight $110.00
6.04 Trailer hitch $600.00
6.05 Trailer wiring included
6.06 Window tint $125.00
7.01 Corner lighting $490.00
7.02 1 Wheelen model Alpha12R $445.00
7.03 1 Wheelen SLPMMAA rearview $325.00
7.04 1 Wheelen SLPMMAA center rea $325.00
7.05 2 Talon rocker switches $15.00
7.06 Backup alarm $90.00
7.07 Magnetic top light $300.00
7.08 LED flashing light $439.00
Year 2017 2017
Make Ford Chevrolet
Model Explorer Traverse
Approximate Delivery Time 60 - 100 Days 90 Days ARO
The following vendors did not respond:
Gerald Jones Ford / 3480 Wrightsboro Rd / Augusta, GA 30909
Fairway of Augusta / 4333 Washingotn Rd / Evans, GA 30809
6.00 Outfitter's Speciality Items
7.00 Alert Warning Systems
2017 MIDSIZE SPORT UTILITY VEHICLE:
no bid
no bid
Page 2 of 2
MACOLM CUNNINGHAM CHEVROLET
ATTN: FLEET MANAGER
2031 GORDON HIGHWAY
AUGUSTA, GA 30909
FIVE STAR C/DODGE/JEEP
ATTN: CLARK LAMBERT
3068 RIVERSIDE DRIVE
MACON, GA 31210
JACKY JONES FORD, INC
ATTN: CLINT LAPRADE
P O BOX 1080 HWY 129S
CLEVELAND, GA 30528
HENNA CHEVROLET
ATTN: JIMMY SCOTT
3625 RICHLAND AVENUE W.
AIKEN, SC 29801
THOMSON CHRYSLER
ATTN: MAC MCALLISTER
2158 WASHINGTON ROAD
THOMSON, GA 30824
LEGACY FORD MERCURY, INC.
ATTN: BENNIE WALDROP
413 INDUSTRIAL BLVD
P.O. BOX 248
MCDONOUGH, GA 30253
FAIRWAY FORD OF AUGUSTA
ATTN: BRIAN STEWART
4333 WASHINGTON ROAD
EVANS, GA 30809
ALLAN VIGIL FORD
ATTN: BOB BURTNER
6790 MT. ZION BLVD.
P.O. BOX 100001
MORROW, GA 30260
BUTLER CHRYSLER DODGE JEEP
1555 SALEM ROAD
BEAUFORT, SC 29902
AKINS FORD CORP
ATTN: FLEET SALES
220 WEST MAY STREET
WINDER, GA 30680
LANGDALE CHEVROLET
1006 W FRANKLIN ST
SYLVESTER GA 31791
WADE FORD GOVERNMENT SALES
ATTN: ROGER MOORE
3860 SOUTH COBB DRIVE
SMYRNA, GA 30080
LOVE CHEVROLET
ATTN: DON WEAVER
P.O. BOX 8387
COLUMBIA, SC 29033
GERALD JONES FORD
ATTN: FLEET SALES
3480 WRIGHTSBORO ROAD
AUGUSTA, GA 30919
CARL BLACK BUICK-GMC
ATTN: ROBERT M. KLEPAK
1110 ROBERTS BLVD
KENNESAW, GA 30144
MILTON MARTIN HONDA
2420 BROWNS BRIDGE RD
GAINESVILLE, GA 30504
BRANNEN MOTOR CO.
ATTN: BOBBY REED
P. O. BOX 746
UNEDILLA, GA 31091
MASTERS OF AUGUSTA – GMC
ATTN: BUICK– FRANK WARD
ATTN: GMC – BERNARD HUGHES
3710 WASHINGTON ROAD
MARTINEZ, GA 30907
BID ITEM 16-185
MIDSIZE SPORTS UTILITY VEHICLES
FOR FLEET MANAGEMENT
BID DUE: FRI., JULY 1, 2016 @ 11:00 A.M.
BID ITEM 16-185
MIDSIZE SPORTS UTILITY VEHICLES
FOR FLEET MANAGEMENT
MAILED 26 MAY 2016
RON CROWDEN
FLEET MANAGEMENT YVONNE GENTRY
LSBOP RUSSELL SANDERS
FLEET MANANGEMENT
Commission Meeting Agenda
5/16/2017 2:00 PM
2017 - Utilities Fort Gordon - Vehicles
Department:Central Services Department - Fleet Management Division
Department:Central Services Department - Fleet Management Division
Caption:Motion to approve a request from the Augusta Utilities
Department-Fort Gordon Division for 2 new pickup trucks and
one SUV to accommodate recently added personnel to their Fort
Gordon contract. (Approved by Administrative Services
Committee May 9, 2017)
Background:The Augusta Utilities Department - Fort Gordon Division has
recently needed to add additional personnel to assist in their
ongoing contract with Fort Gordon military post and the
expansion of Cyber Command. The additional vehicles are
requested in order to accommodate the new positions.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for the 6,000 GVW pickup trucks
with the following results: Bid 16-235 - F150 V8, Ext Cab, 4x4
model: Allan Vigil Ford = $29,166.00; Fairway Ford =
$28,693.00; Langsdale Chevrolet = $30,431.00; Master Buick
GMC = $36,648.00 Bid 16-235 - F150 V8, Crew Cab, 4x4 model:
Allan Vigil Ford = $31,379.00; Fairway Ford = $30,959.00;
Langsdale Chevrolet = $32,991.00; Master Buick GMC =
$40,272.00 Bid 16-185 – Ford Explorer, 4x4 model: Allan Vigil
Ford = $28,640.00; Ben Mynatt Chevrolet = Did Not Include
Required Equipment in Bid
Financial Impact:1-F150 V8, Ext Cab 4x4 pickup truck @ $28,693.00; 1-F150 V8,
Crew Cab, 4x4 pickup truck @ 30,959.00; 1-Ford Explorer @
$28,640.00 for a total cost of $88,292.00. The trucks will be
purchased through the GMA Lease program. (ACT #: 631-10-
1110-54-99631)
Alternatives:(1) Approve the request; (2) Do not approve the request
Cover Memo
Recommendation:Approve the purchase of 2 pickup trucks and one SUV for the
Department.
Funds are Available
in the Following
Accounts:
ACT #: 631-10-1110-54-99631
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/16/2017 2:00 PM
Augusta Riverwalk Rail Painting Project
Department:Central Services - Facilities Maintenance Division
Department:Central Services - Facilities Maintenance Division
Caption:Motion to approve the proposal received from A&D Painting,
Inc. to paint the Riverwalk railing. (Approved by Administrative
Services Committee May 9, 2017)
Background:On January 17, 2017, the Commission tasked the Administrator
and the Central Services Director with obtaining bids to repair
and paint the railing along the Augusta Riverwalk. Bids were
received, and the lowest compliant bidder, A&D Painting Inc.,
proposed $136,650 to complete the scope of work described in
RFP #17-160.
Analysis:The Augusta Riverwalk was constructed in 1985 and the railing
system was last painted over ten years ago (2013). To enhance the
parks appearance and provide a safe environment for visitors, this
project will consist of painting the railings and bollards while
making repairs to existing rails.
Financial Impact:To repair the damaged rail system where needed and paint the
Augusta Riverwalk railing using the lowest compliant bidder will
cost $136,650.00.
Alternatives:1. Motion to approve the proposal received from A&D Painting,
Inc. to paint the Riverwalk railing. 2. Motion to deny the proposal
received from A&D Painting, Inc. to paint the Riverwalk railing.
Recommendation:1. Motion to approve the proposal received from A&D Painting,
Inc. to paint the Riverwalk railing.
Funds are Available
in the Following
Accounts:
Capital Outlay 272-062211-5223110
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/16/2017 2:00 PM
Commission Notification
Department:Clerk of Commisson
Department:Clerk of Commisson
Caption:Motion to approve Commission Notification Policy: approve a
threshold of $20,000 personal injury, property loss, or extreme
circumstance that will require prompt notification to the
Commission regarding an incident or situation to include process
of notification such as i.e. at the next: Executive Session, email
blast, etc. (Approved by Administrative Services Committee
May 9, 2017) )
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
From:
Sent:
To:
Cc:
Subject:
Ms Bonner,
Commissioner Sammie Sias
Wednesday, May 03, 2017 L2:47 PM
Lena Bonner
Nancy Morawski; Janice Allen Jackson; Andrew G. Mackenzie
Committee Agenda Item
Please the following item to the Administrative Services Committee Agenda for 9 May ZOL7.
Commission Notification; Discuss and approve a threshold of personal injury, property loss, or extreme
circumstance that will require prompt notification to the Commission regarding an incident or
situation' Discussion will include process of notification such as ie., at the next: Executive Session, email blast,
etc,.
Thanking you in advance.
Sammie L. Sias
Commissioner,
Augusta Richmond County
"Foilure is not an Option"
Please consider the environment before printing this email.
This e-mail contains conficjenlial intormalton and rs intended only lor the individual named. lf you are nol the named addressee, you should not disscminate,distribute or copy this e-mail. Please notify the sender immediately by e'mail if you have rece]ved this e-mail by mislake and delete this e-mail frcm your system.Thc Oity of Augusia accepis no liabilily for the conteni o{ lhis e-mail or 1or the consequences of any actions taien on the basis of the information provided, unlessthal inlormation is subsequently confirmed in writing. Any views or opinions presented in this e-mail are solely those ol the author and do noi necessarily representthose of the City of Augusta. F-rnail iransmissions cannol be guaranleed to be secure or error-free as informition could be intercepted, corrupted, lost, destroyed,arrive late or incomplete, or contain viruses. I he sender therefore does not accept liabiliiy for any errors or omissions in the content of this message which arise asa result of lhe e-mail lransmission. lf verification is required, please request a hard copy version.AEt):104 1
Commission Meeting Agenda
5/16/2017 2:00 PM
County Capacity Agreement
Department:Richmond County Correctional Institution
Department:Richmond County Correctional Institution
Caption:Motion to approve County Capacity Agreement for state inmates
being housed in the Richmond County Correctional Institution
from July 1, 2017 until June 30, 2018.(Approved by Public
Safety Committee May 9, 2017)
Background:Augusta-Richmond County contracts with the state of Georgia to
house two hundred thirty (230) non-violent inmates to perform
skilled/non-skilled labor in City Departments.
Analysis:The Department of Corrections pays the City a per diem of twenty
($20.00) dollars per day per inmate.
Financial Impact:The revenue received from the Department of Corrections is
approximately forty-five (45%) percent of the institution's annual
budget.
Alternatives:
Recommendation:Approve the County Capacity Agreement to house two hundred
thirty (230) non-violent inmates at the Richmond County
Correctional Institution from July 1, 2017 to June 30, 2018.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
1
fy18_LGL70_CountyCap.doc
INTERGOVERNMENTAL AGREEMENT
COUNTY CAPACITY
THIS AGREEMENT is entered into the 1st day of July, 2017, by and between the
GEORGIA DEPARTMENT OF CORRECTIONS, an agency of the State of Georgia
(“Department”), and Augusta, Georgia, a political subdivision of the State of Georgia
(“County”), acting by and through its Board of County Commissioners, referred to
individually as “Party” or together as “Parties.”
WHEREAS, Department desires to contract with County for appropriate care and
custody of certain offenders for which Department is responsible, (“State Offenders”); and
County desires to provide appropriate care and custody of State Offenders at a
correctional institution operated by County (“Services”).
NOW, THEREFORE, in consideration of these premises and the mutual promises
and agreements hereinafter set forth, the parties hereby agree as follows:
1. Care and Custody. County agrees to provide complete care and custody of up to 230
State Offenders daily, for the Term of this Agreement and in accordance with all applicable
state and federal laws, rules, and regulations. Without limiting the generality of the
foregoing, County specifically agrees that no State Offender labor shall benefit private
persons or corporations.
2. Recording Offender Movement in SCRIBE. County agrees to record any and all
movement of State Offenders transferred in and out of the County facility by entering the
movement in Department’s SCRIBE system on the same day the movement occurs.
Movements that are not entered in SCRIBE on the day the movement occurs will not show
as an adjustment and result in an inaccurate daily count. County is solely responsible for
implementing procedures to ensure that SCRIBE entries are made accurately and in a
timely manner. County is responsible for verifying the State Offender count and all
movements in and out of the County facility in SCRIBE on a daily basis to ensure that the
count is accurate. County understands that the count reflected in SCRIBE is the official
count for purposes of calculating payment under this Agreement. Late documentation, lack
of documentation, or inaccurate documentation may result in delayed payment or non-
payment under this Agreement. County agrees to grant Department access to County’s
records, documentation procedure, and personnel for purposes of auditing SCRIBE entries
and verifying State Offender count at any time upon Department’s request.
3. Notification of Medical Treatment. County shall notify Department of any State
Offender that the County transfers to a hospital for treatment that will require an overnight
stay or for whom treatment is likely to cost in excess of One Thousand Dollars ($1,000.00).
Said notification shall be provided via telephone contact within Twenty-Four (24) hours of
2
fy18_LGL70_CountyCap.doc
offender being admitted for treatment on an outpatient or inpatient basis. County shall
notify Department pursuant to this paragraph by calling the Department’s “On Call
Utilization Management Nurse” at 404-863-3079 at any time of day or night.
4. Employee or Offender Misconduct. The County agrees that it will notify the
Department within ten (10) business days after terminating an employee of the County
correctional institution for misconduct or of the resignation of any employee in connection
with an allegation or investigation of misconduct. The County further agrees that it will
notify the Department within ten (10) business days if it, one of its employees, or any other
law enforcement officer secures a criminal warrant for the arrest or otherwise pursues the
prosecution of an offender being housed at the County CI for criminal conduct allegedly
committed at the County CI. County agrees that it will not hire any employee terminated by
Department for misconduct or who resigns from Department in connection with an
allegation or investigation of misconduct.
5. Compensation. Department agrees to pay County the sum of Twenty Dollars
($20.00) per State Offender per day for the duration of this Agreement. County agrees to
invoice Department monthly, in compliance with all billing procedures established by
Department. Department shall endeavor to pay County for Services within Forty-Five (45)
days of invoice receipt in approved form. County acknowledges and agrees that the
Commissioner of Corrections shall have sole authority with respect to the transfer of State
Offenders to and from the County correctional institution and Department shall not incur
charges for State Offenders not under the care and custody of County. A State Offender is
not under the care and custody of County when a State Offender is not housed at the County
facility including when a State Offender is out to court or sent to a Department facility for
medical or mental health evaluation.
6. Term of Agreement. The term of this Agreement shall be from July 1, 2017 until
11:59 p.m. on June 30, 2018 (the “Term”). The Parties may, by mutual agreement in
writing, extend the Term for additional time periods.
7. Termination. Department may at any time and for any reason terminate this
Agreement by providing written notice in advance of such termination to County. In the
event of termination under this paragraph, Department shall pay County for Services
performed prior to the effective date of termination; provided, however, that payments
otherwise due County may be applied by Department against amounts due or claimed to be
due to Department. In the event that County fails to comply with the provisions of this
Agreement, Department may terminate this Agreement for cause and without notice. If
termination is for cause, payments may be withheld by Department on account of the
Services being deemed deficient and not remedied by County prior to the effective date of
termination. County shall be liable to Department for any additional cost incurred by
Department as a result of deficiencies in the Services to be provided hereunder.
3
fy18_LGL70_CountyCap.doc
8. Prison Rape Elimination Act. County agrees that it will adopt and comply with 28
C.F.R. 115, entitled the Prison Rape Elimination Act (“PREA”). As required in 28 C.F.R.
155.12, County further agrees to cooperate with Department in any audit, inspection, or
investigation by Department or other entity relating to County’s compliance with PREA.
Department shall monitor the County’s compliance with PREA, and shall have the right to
inspect any documents or records relating to such audit, inspection or investigation and
County will provide such documents or records at Department’s request. County
acknowledges that failure to comply with PREA is a material breach of this Agreement and
is cause for termination of this Agreement.
9. Notices. Any notice under this Agreement, other than those referenced in Paragraph
3, “Notification of Medical Treatment,” shall be deemed duly given if delivered by hand
(against receipt) or if sent by registered or certified mail, return receipt requested, to a Party
hereto at the address set forth below or to such other address as the Parties may designate
by notice from time to time in accordance with this Agreement.
If to the County: Augusta, Georgia
Administrator, Board of Commissioners
535 Telfair Street, Ste., 910
Augusta, GA 30901
With a copy to: Richmond County Prison
Warden, Evan Joseph
2314 Tobacco Road
Augusta, GA 30906
If to the Department: Jennifer Ammons
General Counsel
Georgia Department of Corrections
State Office South, Gibson Hall, 3rd Floor
P.O. Box 1529
Forsyth, Georgia 31029
With a copy to: Steve Upton
Facilities Director
Georgia Department of Corrections
State Office South, Gibson Hall, 1st Floor
P.O. Box 1529
Forsyth, Georgia 31029
10. Reimbursement of Medical Costs.
a. Department agrees to reimburse County for certain costs of medical services
required for medical conditions which: (1) pose an immediate threat to life or
4
fy18_LGL70_CountyCap.doc
limb, and (2) occur under circumstances in which the State Offender cannot
reasonably be placed in a state institution for the receipt of this care
(“Emergency Medical Services”). Department’s obligation to reimburse
County for the cost of any medical services, to include Emergency Medical
Services, arises only when the cost per State Offender per incident exceeds
One Thousand Dollars ($1,000.00), and Department shall only be liable for
the amount in excess of One Thousand Dollars ($1,000.00), subject to the
limitations of this paragraph and other applicable laws and regulations.
b. County agrees to invoice Department monthly for the actual cost of
Emergency Medical Services paid by County. If there existed any rate
agreement between County and the hospital or hospital authority at the time
Emergency Medical Services were rendered, the invoice must reflect such
rate. All invoices from County must include an invoice or receipt from the
hospital that clearly shows the actual cost of Emergency Medical Services
paid by County.
c. Department is not liable to County for any late fees or charges imposed by the
hospital, hospital authority (collectively, “Late Fees”), or other service
provider, for late or nonpayment by the County. County agrees to exclude
Late Fees from its invoices to Department.
d. If Department reasonably determines that there is a difference between the
actual cost incurred by County and the invoice sent to Department,
Department may assess an administrative fee of one-half (1/2) of the
difference to cover the administrative costs incurred by the Department.
Department shall send County written notice of any administrative fees, and
County shall have Thirty (30) days to make payment or to dispute the fee in
writing. If County does not make payment of undisputed administrative fees
by the due date, Department is entitled to a setoff of the same amount against
future payments owing to County.
e. Pursuant to O.C.G.A. § 42-5-2(c), Department shall reimburse County no
more than the applicable Georgia Medicaid Rate for Emergency Medical
Services provided to a State Offender by a hospital, hospital authority, or
other service provider. Department shall not be liable to County for any
amount paid by County to a hospital, hospital authority, or other service
provider, in excess of the Medicaid Rate for emergency services provided to a
State Offender.
11. Entire Agreement. This Agreement constitutes the entire agreement and
understanding between the parties hereto and replaces, cancels and supersedes any prior
agreements and understandings relating to the subject matter hereof, and all prior
representations, agreements, understandings and undertakings between the parties hereto
5
fy18_LGL70_CountyCap.doc
with respect to the subject matter hereof are merged herein.
12. Sole Benefit. Department and County enter into this Agreement for their sole
benefit. Department and County do not intend to give any rights pursuant to this
Agreement to any other parties.
13. Choice of Law and Venue. The Contract shall be governed in all respects by the laws of
the State of Georgia. Any lawsuit or other action brought against the Department and the State
based upon or arising from this Agreement shall be brought in the Superior Court of Fulton
County, Georgia.
14. Amendment. The Parties recognize and agree that it may be necessary or convenient
for the Parties to amend this Agreement and the Parties agree to cooperate fully in
connection with such amendments if and as necessary. However, no change, modification
or amendment to this Agreement shall be effective unless the same is reduced to writing
and signed by the Parties.
15. Counterparts. This Agreement may be executed in multiple counterparts, each of
which shall be an original but all of which shall constitute one agreement. No Party shall be
bound by this Agreement until all Parties have executed it.
IN WITNESS WHEREOF, the parties have caused the authorized representatives of
each to execute this Agreement on the day and year first above written.
GEORGIA DEPARTMENT OF AUGUSTA, GEORGIA:
CORRECTIONS:
By: _______________________ By: _______________________
Jennifer Ammons Hardie Davis, Jr., Mayor
General Counsel
FACILITY WARDEN/SUPERINTENDENT
By: _______________________
Print Name: _________________
Commission Meeting Agenda
5/16/2017 2:00 PM
Request to move funds from 2017 Property Sale to 2017 Other Vehicle account
Department:Richmond County Sheriff’s Office (RCSO)
Department:Richmond County Sheriff’s Office (RCSO)
Caption:Motion to approve a request from the Richmond County Sheriff’s
Office to move funds ($38,295.00) obtained from a 2017 sale of a
Caterpillar Scraper. The agency intends to use this funding to
purchase a boat for the agency and other capital items. (Approved
by Finance Committee May 9, 2017)
Background:In March 2017, Payment was received from GovDeals for the
Caterpillar Scraper. The Caterpillar did not meet the needs of
agency and Sheriff’s Office would like to use the funding to
purchase a boat and other capital items.
Analysis:Revenue generated from the sale of Caterpillar Scraper will be
used to fund the purchase of a boat and other capital items.
Financial Impact:These monies were recorded properly as revenue in 273000000-
3923110 ($38,295.00) Property Sale.
Alternatives:None
Recommendation:Move funding from account 273000000-3923110 to account
273031310-5422910 (other vehicles)
Funds are Available
in the Following
Accounts:
Funds are available in the YR-2017 273000000-3923110.
forwarded for discussion - dbw
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/16/2017 2:00 PM
SPLOST VI agreement with Historic Augusta Inc
Department:Finance
Department:Finance
Caption:Motion to approve agreement with Historic Augusta for funding
as authorized in SPLOST Phase VI. (Approved by Finance
Committee May 9, 2017)
Background:Project funding in the amount of $125,000 for Historic Augusta
was approved in the SPLOST VI referendum. Historic Augusta
will use SPLOST VI funds for certain historical and cultural
improvement capital projects including the creation of
informational displays for the Woodrow Wilson House.
Analysis:Historic Augusta has raised the matching funds $31,250 as
required by the SPLOST VI Challenge Grant guidelines. The
agency has provided documentation as required. The SPLOST
funding has been collected and is available for disbursement in
accordance with the attached agreement upon approval by the
governing body.
Financial Impact:Funding is available in SPLOST VI
Alternatives:N/A
Recommendation:approve agreement
Funds are Available
in the Following
Accounts:
328-06-4310/5721110
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
Two Securities Centre, Suite 3453500 Piedmont Road NEAtlanta, Georgia 30305P: 404.633.8861F: 404.636.5089The Boyhood Home of President Woodrow Wilson419 Seventh StreetAugusta, Georgia 30901 706.722.9828SCHEMATIC DESIGN REPORT PREPARED BY AVIENT MUSEUM SERVICES“ A boy never gets over his boyhood, and never canchange those subtle inuences which havebecome a part of him, that were bredinto him when he was a child. ”September 15, 2008
INTRODUCTION This schematic design package represents the development of new exhibits on the ground and first floor of the Lamar Home, which functions as the reception and special events center for the Boyhood Home of President Woodrow Wilson. The schematic design was developed with the assistance and review by the staff of Historic Augusta, Inc., which operates the site. This document is the next step in the exhibit process development. The exhibit panels shown are preliminary in content and design. They will be refined in subsequent phases, leading to implementation of the new exhibits. INDEX Page 1 INTRODUCTION & INDEXPage 2 GROUND FLOOR: OVERALL PROPOSED PLANPage 3 & 4 MAIN ROOM: CONTENT AND PANEL LOCATION PLANPage 5 & 6 MUSEUM SHOP: PROPOSED PLANPage 7 HALLWAY: CONTENT AND PANEL LOCATION PLANPage 8 FIRST FLOOR: OVERALL PROPOSED PLANPage 9 & 10 DOUBLE PARLOR: CONTENT AND PANEL LOCATIONPage 11 HALLWAY: CONTENT AND PANEL LOCATION PLANPage 12 BAY ROOM: CONTENT AND PANEL LOCATIONPage 13 LAUNDRY ROOM: CONTENT PLANPage 14 & 15 EXHIBIT CHART AND ESTIMATED COSTS THE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE INTRODUCTION AND INDEXDATE: 09/15/2008Two Securities Centre Suite 345 3500 Piedmont Road NE Atlanta, GA 30305 CONTACT: Kathy Dixson E-MAIL: kdixson@avient.net PHONE: 404.633.8861 FAX: 404.636.5089 Page 1
MuseumShopMain RoomHallwayElevatorLobbyStorageSupport SpaceStorageElevatorLobbyCrawlSpaceLAMAR HOME - GROUND FLOORPage 2GROUND FLOORMuseum Shop — Wall partition added to pro- vide secure shop area.Main Room — Self-guided introductory exhibits including A/V program.Hallway — Additional exhibit space, including a timeline of Wilson’s early life, as well as the history of Augusta and the nation. Directory information for the Lamar Home. GROUND FLOOR: PROPOSED INTERPRETIVE EXHIBITS and RELATED SPACESThe new interpretive exhibits planned for the Boyhood Home of President Woodrow Wilson will introduce visitors to the overall site and activities and provide an overview of his entire life. The exhibits will also expand upon the theme of the impact his boyhood in Augusta had on his later life and presidency.Visitors will be able to view the exhibits before or after their tour of the Boyhood Home. The exhibits will reduce the burden on docents to tell the “whole story” in their tours and give visitors more opportunity to select the topics and interpretive methods that most interest them. An improved museum store will encourage additional merchandise sales and extend the educational mission of the site into visitors’ own homes.The new interpretive exhibits will be presented in space on the ground and first floors of the Lamar Home. Please refer to the drawings at right, which illustrate the various exhibit areas.THE BOYHOOD HOME OF PRESIDENT WOODROW WILSONSCHEMATIC DESIGN PACKAGEGROUND FLOOR: PROPOSED PLANDATE: 09/15/08
GROUND FLOOR MAIN ROOMThis will be the first room that most visitors encounter at the Wilson site. It must serve the purpose of welcoming visitors, introducing them to the site and giving them the “lay of the land.” A staff member may or may not be present—depending upon staffing and tour needs—so the exhibits need to be self-guided, durable, and secure (especially if any artifacts are included). The space will give visitors a place to spend time if they arrive before the scheduled tours and a place to return after tours for further information. A new A/V program will be created and be available for visitors. The program will give an overview of Wilson’s entire life but include ties to his childhood to make it clearly site-specific. — A text panel will welcome visitors and give information about the tours.Page 3THE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE MAIN ROOM: CONTENT AND PANEL LOCATION PLANDATE: 09/15/08 — Wilson’s family tree will enhance the visitors’ understanding of influences on his childhood and life.
— An exhibit panel on the Manse and the Lamar home will help give visitors a sense of the overall site and the restoration efforts. It will introduce Wilson’s boyhood friend, Joseph Lamar.A/V AREA — A new A/V area, consisting of a wall-mounted flat panel TV/DVD combination, will be installed. Seating will be portable not fixed. The programs, on DVD, will have captioning for the deaf and voice-overs in several foreign languages. Until a video can be created, programs developed by other Wilson sites may be used. Window treatments will be added to control outside light.THE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE MuseumShopMain RoomHallwayElevatorLobbyStorageSupport SpaceStorageElevatorLobbyCrawlSpacePage 4MAIN ROOM: CONTENT AND PANEL LOCATION PLANDATE: 09/15/08 — An introductory exhibit panel will identify Wilson as president of the U. S. and list his major accomplishments. It will also introduce the theme that Wilson’s boyhood helped shape the man who became an international leader. — The large photo of Wilson at the Manse in 1911 will appear on the new partitions around the A/V area outside the museum shop.
OVERVIEW of MUSEUM SHOP The back half of the existing main room will become a new museum shop. The addition of french doors between the main room and the shop will allow the shop to be closed and secured if staff members or volunteers are not available to man the shop when tours are underway. Visitors will still be able to view the exhibits in the main room and see the merchandise available in the shop. The transaction counter in the shop will also function as a work station for staff members or volunteers in between tours.Provide bookshelves with secure storage at bottom (to be shown in subsequent plans). Examples of books for sale in the museum shopPage 5THE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE MUSEUM SHOP:PROPOSED PLANDATE: 09/15/08 MuseumShopMain RoomHallwayElevatorLobbyStorageSupport SpaceStorageElevatorLobbyCrawlSpace
MUSEUM SHOP WALL FRENCH DOORS: — The french doors reflect the architectural style of the windows.Page 6THE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE MUSEUM SHOP: WALL PARTITION DATE: 09/15/08
OVERVIEW of HALLWAY This area provides additional space for interpretive exhibits and signage focused on Wilson’s childhood in Augusta. The south end of the hallway will be enclosed as a small office space fro curatorial work on the collections. — A small office will be walled in at the south end of the hallway — Signage should include a directory of what can be found on each floor of the Lamar Home and information about the exhibits upstairs. — Another exhibit panel will include an 1872 birdseye view of Augusta and identify sites Wilson explored earlier with his father. This can be developed as a simple interactive with “flip-up” images revealing the captions. — The hallway will feature an illustrated timeline of Woodrow Wilson’s years in Augusta including important and relevant dates from the history of Augusta as well as national/world events.Page 7THE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE HALLWAY: CONTENT AND PANEL LOCATION PLANDATE: 09/15/08WILSON’S AUGUSTARev. Joseph Wilson took great interest in Augusta, its factories, gins, and other notable features. Young Tommy oen accompanied his father oeld trips about the city. is birdseye map andaccompanying photos datingfrom c. 1870, reect the placesRev. Wilson and his son mighthave seen and explored.Rev. Joseph Wilson took great interest in Augusta, its factories, gins, and other places of interest. Young Tommy oen accompanied his father oeld trips about the city. is birdseye map andaccompanying photos datingfrom c. 1870, reect the placesRev. Wilson and his son mighthave seen and explored.omas Woodrow Wilsonwas inaugurated as the 28th Presidentof the United Stateson March 4, 1913.His two-termadministrationThomas Woodrow Wilsonwas inaugurated as the 28th Presidentof the United Stateson March 4, 1913.His two-termadministrationomas Woodrow Wilsonwas inaugurated as the 28th Presidentof the United Stateson March 4, 1913.His two-termadministrationThomas Woodrow Wilsonwas inaugurated as the 28th Presidentof the United Stateson March 4, 1913.His two-termadministrationThomas Woodrow Wilsonwas inaugurated as the 28thPresident of the United Stateson March 4, 1913. His two-termadministrationThomas Woodrow Wilsonwas inaugurated as the 28thPresident of the United StatesThomas Woodrow Wilsonwas inaugurated as the 28thPresident of the United StatesThomas Woodrow Wilsonwas inaugurated as the 28thThomas Woodrow Wilsonwas inaugurated as the 28thPresident of the United Stateson March 4, 1913. His two-termadministration
FIRST FLOORDouble Parlor— Panel and small case exhibit on the impact of Wilson’s boyhood on his later life and presi- dency.Bay Room— Space for flat-panel changing exhibits or artwork. Most Phinizy family furniture will be exhibited in this room also.Hallway— Panel exhibition on Historic Augusta, Inc. FIRST FLOOR: PROPOSED INTERPRETIVE EXHIBITS AND RELATED SPACESVisitors will be directed from the hall-way on the ground floor to the first floor where they can see additional exhibits, learn about Historic Augusta, Inc., attend special events held in the double parlor, or find the restrooms. The first floor is a multi-function space, used for board meetings, lectures, luncheons, and other activities. The spaces must accommodate the Phin-izy furniture (from a later period in the Lamar Home’s history) and chairs and tables for various functions. Because of this, the exhibits will consist primarily of wall mounted frames. or panels.Page 8LAMAR HOME - FIRST FLOORHallwayElevatorLobbyKitchenMenWomenElevatorBayRoomDouble ParlorArtifactCaseTableRiserRiserRiserTHE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE FIRST FLOOR: PROPOSED PLANDATE: 09/15/08
OVERVIEW of ARTIFACT CASE OPTIONSArtifact cases will be placed in one or both corners of the protruding walls to display items from Wilson’s life.Page 9THE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE DOUBLE PARLOR: CONTENT AND PANEL LOCATION PLANDATE: 09/15/08 — Identical artifact cases can mirror each other on opposite sides of the room. — If more room is needed for the panel on the wall adjacent to the hallway, only one artifact case may be displayed.HallwayElevatorLobbyKitchenMenWomenElevatorBayRoomDouble ParlorArtifactCaseTableRiserRiserRiserRiser
OVERVIEW of DOUBLE PARLOR A timeline will be presented to provide an overview of Wilson’s life from the time he left Augusta through his presidency and death. Certain entries will be linked explicitly or implicitly with individual exhibit panels elsewhere in the room that address specific influences, such as education and religion. Page10THE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE DOUBLE PARLOR: CONTENT AND PANEL LOCATION PLANDATE: 09/15/08 — The timeline located in the double parlor is a con-tinuation of the timeline located in the ground floor hallway. (Boyhood timeline shown here) — Example of a panel adressing an influence in Wilson’s childhood and it’s impact in later years.HallwayElevatorLobbyKitchenMenWomenElevatorBayRoomDouble ParlorArtifactCaseTableRiserRiserRiserRiser“A boy never gets over his boyhood, and never can change those subtle influences which have become a part of him, that were bred into him when he was a child.”
Union Baptist Chu rch 1851, enla rged 1883PRESERVEPROTECTADVOCATEEDUCATEPhoto by John HarpringOld Gove rnment House, 1801Photo by John HarpringSibley Mill, 1880Photo by John HarpringHoughton School, 1917Photo by John HarpringCONTENT DESCRIPTION —The upstairs hallway serves as an entrance to the offices of Historic Augusta Inc. The hall offers space to convey the mission and goals of the organization. A donor plaque just inside the front door will recognize those who have made significant contributions to assist Historic Augusta, Inc. in its preservation work. — Exhibit regarding the goals of the Historic Augusta Foundation.Example of Donor PlaquePage 11FIRST FLOORTHE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE HALLWAY: CONTENT AND PANEL LOCATION PLANDATE: 09/15/08HallwayElevatorLobbyKitchenMenWomenElevatorBayRoomDouble ParlorArtifactCaseTableRiserRiserRiserTo preserve historically and architecturally significant sitesand structures in Augusta and Richmond County, Georgia.Our Mission
OVERVIEW of BAY ROOM This room, while maintaining its functionality as a conference room and reception space, can offer limited space for changing exhibits. Wall panels could hang around the conference table. Free standing elements could be placed in the center.CONTENT DESCRIPTION — Possible topics for this small exhibit area include: the local neigh-borhood in 1870, the Lamar family, the 1912 presidential election, politi-cal cartoons of Wilson, Wilson’s tenure at Princeton, the League of Nations, etc.Page 12THE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE BAY ROOM: CONTENT AND FURNITURE LOCATION PLANDATE: 09/15/08 The Phinizy furniture will be set on risers to indicate its significance. Labels or graphics will provide information about the family and the history of the Lamar Home.HallwayElevatorLobbyKitchenMenWomenElevatorBayRoomDouble ParlorArtifactCaseTableRiserRiserRiser
Tommy Wilson’s drawing of a baseball feild will be the back-drop to discuss his teammates and what became of them. (Library of Congress)OVERVIEW of LAUNDRY ROOMThe Lightfoot Base Ball Club met in the hayloft of the carriage house. An exhibit on the club will be installed in the nearby laundry room. The exhibit will give a brief history of the club and young Tommy Wilson’s leadership role in it. Comparisons will be drawn to his leadership in later life. His continuing interest in sports will also be considered.The exhibit will look at what became of Wilson’s teammates over time. It will also inform visitors about the game of baseball in the 1860s. Reproduction equipment from the period will be displayed.The exhibit will be fabricated using sturdy, easily cleaned materials.Page 13 Reproduction of mid 19th century baseball and bat (Historic Westville)1917 World Series Program Cover PosterTHE BOYHOOD HOME OF PRESIDENT WOODROW WILSON SCHEMATIC DESIGN PACKAGE LAUNDRY ROOM: CONTENT PLANDATE: 09/15/08
Commission Meeting Agenda
5/16/2017 2:00 PM
Augusta Canal FERC license
Department:Utilities
Department:Utilities
Caption:Motion to approve contract with Cranston Engineering Group to
provide services related to Public Safety and FERC license for the
Augusta Canal in the amount of $253,552.00. (Approved by
Engineering Services Committee May 9, 2017)
Background:Augusta Utilities Department is currently a license applicant with
the Federal Energy Regulatory Commission (FERC) for operation
of the Augusta Canal. This contract will assist AUD with
preparation, and maintenance of the plans and programs required
by FERC. The contract also includes studies and reports, with
plans of action, for several structures and other areas of the
Augusta Canal. As part of this contract, Cranston Engineering will
provide these services for two years and will conduct public safety
training meetings, as well. Cranston Engineering Group is only
local certified vendor to provide service. Cranston Engineering
Group has previously provided such service and this would be a
renewal of those services for two years.
Analysis:Approval of this contract will allow AUD to meet the
requirements of FERC during our application process. This
contract will meet all requirements of our FERC license
application for two years.
Financial Impact:Funds are available in account 507043410-5212115/80320115-
5212115
Alternatives:No practical alternative
Recommendation:We recommend approval of the contract with Cranston
Engineering Group.
Funds are Available Cover Memo
in the Following
Accounts:
Funds are available in account 507043410-5212115/80320115-
5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/16/2017 2:00 PM
Huntsman Pigments Americas LLC – Abandonment of Existing Easement
Department:Utilities
Department:Utilities
Caption:Motion to approve the abandonment of an existing easement to
Huntsman Pigments Americas LLC. (Approved by Engineering
Services Committee May 9, 2017)
Background:In 2015, Huntsman constructed a sanitary sewer force main and
deeded an easement over it, to Augusta, pursuant to obtaining a
grant. The grant was never obtained. Huntsman requests that
Augusta abandon the easement, and the force main within it, back
to them, so that they can maintain it as a private system.
Analysis:The sanitary sewer force main serves only Huntsman. Its
abandonment, to Huntsman, will not affect, or diminish the
capacity of, Augusta’s system. Abandonment of the easement will
allow Huntsman the ability for better security of their property.
Financial Impact:No financial implications
Alternatives:Disapprove the abandonment of an existing easement to
Huntsman Pigments Americas LLC.
Recommendation:Approve the abandonment of an existing easement to Huntsman
Pigments Americas LLC.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/16/2017 2:00 PM
Motion to Authorize Condemnation to Acquire Property in Fee Simple Interests (Parcel 087-2-188-00-0)
– 132 Horton Drive
Department:Law
Department:Law
Caption:Motion to authorize condemnation to acquire property in Fee
Simple Interests (Parcel 087-2-188-00-0) – 132 Horton
Drive. (Approved by Engineering Services Committee May 9,
2017)
Background:The owners of Bracy Enterprises are deceased and all heirs cannot
be determined or located. Therefore, the City seeks to acquire the
property through condemnation. In order to proceed and avoid
further project delays, it is necessary to condemn the subject
property. The required property consists of 7,500 sq. ft. in fee.
The appraised value is $12,000.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/16/2017 2:00 PM
Motion to Authorize Condemnation to Acquire Property in Fee Simple Interests (Parcel 087-4-081-00-0) -
2068 Willow Street
Department:Law
Department:Law
Caption:Motion to authorize condemnation to acquire property in Fee
Simple Interests (Parcel 087-4-081-00-0) - 2068 Willow Street.
(Approved by Engineering Services Committee May 9, 2017)
Background:The owner died intestate and all heirs cannot be determined or
located. Therefore, the City seeks to acquire the property through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn the subject property. The
required property consists of 7,500 sq. ft. in fee. The appraised
value is $6,300.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/16/2017 2:00 PM
Motion to Authorize Condemnation to Acquire Property in Fee Simple Interests (Parcel 087-4-096-00-0) -
2026 Golden Rod Street
Department:Law
Department:Law
Caption:Motion to authorize condemnation to acquire property in Fee
Simple Interests (Parcel 087-4-096-00-0) - 2026 Golden Rod
Street. (Approved by Engineering Services Committee May 9,
2017)
Background:The owner died intestate and all heirs cannot be determined or
located. Therefore, the City seeks to acquire the property through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn the subject property. The
required property consists of 6,850 sq. ft. in fee. The appraised
value is $6,200.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/16/2017 2:00 PM
Motion to Authorize Condemnation to Acquire Property in Fee Simple Interests (Parcel 087-4-109-00-0) -
2052 Golden Rod Street
Department:Law
Department:Law
Caption:Motion to authorize condemnation to acquire property in Fee
Simple Interests (Parcel 087-4-109-00-0) - 2052 Golden Rod
Street.(Approved by Engineering Services Committee May 9,
2017)
Background:The owners of Bracy Enterprises are deceased and all heirs cannot
be determined or located. Therefore, the City seeks to acquire the
property through condemnation. In order to proceed and avoid
further project delays, it is necessary to condemn the subject
property. The required property consists of 7,500 sq. ft. in fee.
The appraised value is $8,000.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/16/2017 2:00 PM
Motion to Authorize Condemnation to Acquire Property in Fee Simple Interests (Parcel 087-4-138-00-0) -
2051 Leona Street
Department:Law
Department:Law
Caption:Motion to authorize condemnation to acquire property in Fee Simple
Interests (Parcel 087-4-138-00-0) - 2051 Leona Street. (Approved by
Engineering Services Committee May 9, 2017)
Background:The City has been unable to locate the owner. Therefore, the City
seeks to acquire the property through condemnation. In order to
proceed and avoid further project delays, it is necessary to condemn a
portion of subject property. The required property consists of 7,500
sq. ft. in fee. The appraised value is $15,000.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/16/2017 2:00 PM
Street Light Districts
Department:
Department:
Caption:Motion to approve establishing a subcommittee to review and
recommend changes to the city ordinance to establish a Streetlight
District to include Commissioner Sammie Sias, Augusta
Engineering and the Planning & Development
Departments. (Approved by Engineering Services Committee
May 9, 2017)
Background:The existing ordinance is very outdated and serves no useful
purpose to the citizens of Augusta Richmond County. Under the
present ordinance, a person buys a $200,000 house and then get
together with his or her neighbors and petition the government in
an attempt to get streetlights on their street. Streetlights should be
shining when the lots are designated. An approved streetlight
district must become a part of the development site plan.
Secondly, this change must include a process for old established
areas to get streetlights without having to go through the same
cumbersome process outlined above.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
Cover Memo
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/16/2017 2:00 PM
Street Light Request Tripps Court
Department:Traffic Engineering
Department:Traffic Engineering
Caption:Motion to approve rescinding the action of the Commission taken
on April 18, 2017 and approve the installation of six street lights
on Tripps Court at a cost of $134.36 per year. This is also to
approve a new lighting tax district for the 13 lots associated with
the above road. Funding is available in the Street Lighting budget
account #2760416105312310. (Approved by Engineering
Services Committee May 9, 2017)
Background:Georgia Power Company will install six lights on Tripps Court.
There is no cost for installation due to existing poles. The Yearly
cost for these lights will be $1,612.32, which is to be paid for by
the 13 lots associated with this road in a special taxing district to
appear on the 2017 tax bill. The cost per lot to be added to the tax
bill is $134.36 to cover the cost of the light and maintenance
Analysis:The cost proposal was received by Georgia Power on March 17,
2017 in the amount of CONTRACTOR BID Georgia Power
Upfront Cost - $0 Yearly Cost - $1,612.32
Financial Impact:Adequate funds are available and expenditure of this amount will
leave sufficient funds for any emergencies that may arise before
the end of the year
Alternatives:Approve installation of new streetlights by Georgia Power and
approve the creation of a new taxing district on Tripps Court in
the amount of $134.36 for the 13 lots associated
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
276-04-1610-5312310 Cover Memo
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/16/2017 2:00 PM
Task Order - Sewer Rehabilitation
Department:Utilities
Department:Utilities
Caption:Motion to approve RFQ #16- 259: Sewer Rehabilitation
Program for Utilities Department in the amount of
$1,000,000.00 execution by North American Pipeline
Management, Inc.; SAK Construction, LLC, and RDJE, Inc. as
qualified and selected contractors. (Approved by Engineering
Services Committee May 9, 2017)
Background:The intent of this solicitation is to establish a pool of qualified
contractors from which Augusta Utilities will solicit expedited
bids for work through out Augusta . The types of work
anticipated for the Sewer Rehabilitation Program are the
rehabilitation of existing sewers using trenchless technologies,
which require resources beyond those of the Department. The
purpose of the Sewer Rehabilitation Program is to solicit
competitive bids from the pool as projects arise .
Analysis:AUD has evaluated North American Pipeline Management, Inc.;
SAK Construction, LLC, and RDJE, Inc. proposal(s) to participate
in the Sewer Rehabilitation Program and has considered the
proposal(s) fair and reasonable to accomplish the task.
Financial Impact:The construction funds available for this project are
$1,000,000.00. These funds are available from account
507043420-5425210/ 81700040-5425210
Alternatives:Rejection of this RFQ Contractor Selection would delay the
Utilities Department’s ability to execute rehabilitation projects of
the sewer system throughout Augusta.
Recommendation:Recommend Commission approve RFQ #16-259: Sewer
Rehabilitation Program for Utilities Department in the amount of
$1,000,000.00 Cover Memo
Funds are Available
in the Following
Accounts:
$1,000,000.00 from account 507043420-5425210/ 81700040-
5425210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Request for Qualifications
Request for Qualifications will be received at this office until Tuesday, December 20, 2016 @ 11:00 a.m. for furnishing:
RFQ Item #16-259 Sewer Rehabilitation Program for Augusta Utilities Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
A Pre Qualifications Conference will be held on Tuesday, December 6, 2016 @ 10:00 a.m. in the Procurement
Department, 535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, December 8, 2016,
@ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered.
No RFQ may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of
contract with the successful bidder.
Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the request for qualification
including, but not limited to, the number of copies needed, the timing of the submission, the required financial
data, and any other requirements designated by the Procurement Department are considered material conditions
of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any
such material condition shall be submitted through the Procurement Director to the appropriate committee of the
Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the
outside of the envelope.
Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle November 10, 17, 24, December 1, 2016
Metro Courier November 16, 2016
OFFICIAL
VENDORS Attachment
"B"E-Verify #SAVE
Form Original 8
Copies
CBH
678 Heggies Ridge Dr.
Appling, GA 30802
YES 321326 YES YES YES
Sak Construction
864 Hoff Rd
O'Fallon, MO 63366
YES 199387 YES YES YES
American Infrastructure
Technologies Corporation
8799 US Hwy 31
Hanceville, AL 35077
Noncompliant 536204 YES YES YES
Beams Contracting
15030 Atomic Rd
Beech Island, SC 29842
YES 167300 YES YES YES
North American Pipeline Mgmt.
62 Hamby Rd. SE
Marietta, GA 30067
YES 132184 YES YES YES
Insituform Technologies, LLC
17988 Edison Ave.
Chesterfield, MO 63005
YES 19959 Noncompliant YES YES
IPR Southeast
5207 Brer Rabbit Rd.
Stone Mountain, GA 30083
Noncompliant 263629284 YES YES YES
RDJR, Inc
679 Hwy 29 South, Suite A
Newnan, GA 30263
YES 434062 YES YES YES
Qualifications Opening RFQ Item #16-259
Sewer Rehabilitation Program
for Augusta, Georgia - Utilities Department
RFQ Due: Tuesday, December 20, 2016 @ 11:00 a.m.
Total Number Specifications Mailed Out: 24
Total Number Specifications Download (Demandstar): 17
Total Electronic Notifications (Demandstar): 144
Pre-Qualifications/Telephone Conference Attendees: 6
Total packages submitted: 8
Total Noncompliant:
Page 1 of 1
CBH
678 Heggies Ridge Dr.
Appling, GA 30802
Sak Construction
864 Hoff Rd
O'Fallon, MO 63366
Beams Contracting
15030 Atomic Rd
Beech Island, SC 29842
North American
Pipeline Mgmt.
62 Hamby Rd. SE
Marietta, GA 30067
RDJR, Inc
679 Hwy 29 South,
Suite A
Newnan, GA 30263
Insituform
Technologies, LLC
17988 Edison Ave.
Chesterfield, MO
63005
American
Infrastructure
Technologies Corp.
8799 US Hwy 31
Hanceville, AL 35077
IPR Southeast
5207 Brer Rabbit Rd.
Stone Mountain, GA
30083
A. Package submitted by the deadline Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS
B. Package is complete (includes requested
information as required per this solicitation)Pass/Fail PASS PASS PASS PASS PASS FAIL FAIL FAIL
C. Overall Quality of RFP
(concise and to-the-point) 50 35 50 35 40 50
1. Respondents Experience 100 0 80 0 80 75
2. Financial Responsibility 100 100 100 100 100 100
3. Project Management 95 95 95 95 95 95
4. Key Personnel & Staff 90 90 90 90 90 90
5. Organizational Qualifications 85 0 85 0 85 85
6. Optional Interview (Potential Bonus Points)10
D. TOTAL 480 285 450 285 450 445
1. Contractor’s experience in sewer rehabilitation 100 0 80 0 75 75
2. Personnel Experience and Staffing Level 100 0 100 0 75 75
E. TOTAL 200 0 180 0 150 150
Within Richmond County 10 0 0 0 0 0
Within CSRA 8 8 0 8 0 0
Within Georgia 6 0 0 0 6 6
Within SE United States (includes AL, TN, NC,
SC, FL) 4 0 0 0 0 0
All Others 2 0 2 0 0 0
TOTAL 10 8 2 8 6 6
H. References 10 10 7 10 10 9
Total 750 338 689 338 656 660
Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary.
Submittal and Quality of RFP
D. Narrative
E. Scope of Services
Quality of RFP
Procurement DepartmentRepresentative: Nancy Williams
Evaluator: Cumulative Date: 1/11/17
Procurement Department Completion Date: 1/11/17
Internal Use Only
Evaluation Sheet - RFQ Item #16-259
Sewer Rehabilitation Program
for Augusta, Georgia - Utilities Department
Evaluation Meeting Date: Wednesday, January 11, 2017 @ 9:00 a.m.
Vendors
Total (Total Possible Score 750)
Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION)
(MUST PASS FOR CONTINUED CONSIDERATION)
RANKING - First Round Elimination
Proximity to Area (Total Points 10)
F. Proximity to Area
Scope of Services (Total Points 200)
Proposer’s Overall Ability to Provide the Services (Total Points 470)
Reference(s) (Total Points 10
Planholders List - Onvia DemandStar
User: Mills, Phyllis Organization:
DEMANDSTAR
UyONYUI
My DemandStar Buyers
Log Bid [View Bids] Log Quote
Planholders List
Gity of Augusta, GA (Augusta Gommission)
Account lnfo
View Quotes Supplier Search Build Broadcast List
Page I
Logout I Help
Reports
ofl
Member Name City of Augusta, GA (Augusta Commission)
Bid Number RFQ-'16-259-0-2016/nw
Bid Name Sewer Rehabilitation Proogram
1 Document(s) found for this bid
17 Planholde(s) found.
Add Planholder
FormatforPrinting Ml
l- s"ilil f..il;l f E,p.*"E-""t I
Demandstarisaproductof Onvia,lnc. (c)1997-2017.AllrightsreseNed. I TemsofUse I Privacy
Supplier Name I Phone Fax Doc Count Attributes Programs Actions
CMD Group 800901 8687 8775633534 Documenb
Ground Works Solutions 8638992863 8638992863 1 Documents
IPR Southeast LLC 4049693073 4049693074 1 Documents
J. R. Giese Operations, LLC Documents
J. R. Giese Operations, LLC Documents
J. R. Giese Operations, LLC Documents
Lanzo Construction Company 9549790802 9549799897 Documents
Layne lnliner, LLC 5025851241 5025854 1 69 1 Documents
Leak Eliminators LLC 8593889422 8775689294 1 Documents
MG Underground 4237744116 4239333886 1 Documents
Pagel of 2 firstlprevious Inextllast
https://www.demandstar.com/buyer/bids/Planholder_List.asp?]U:o 2FbtyerYo2Fbids%2F... 51112017
Supplier Name I Phone Fax Doc Count Attributes Programs Actions
North America Procurement Council 3024501923 3024501925 I Documents
North American Pipeline Mana 6785925079 6785925079 1 Documents
Proshot Concrete, lnc.2567645941 2567645946 1 1. Small Business Documents
RDJE, lnc,7702512667 7702541563 1 Documents
The Avreft Company, lnc.7067960200 7067960200 1 Documents
The Bluebook of Building & Construction 80043 1 2584 9143028'103 1 Documents
Thompson Pump & Manufacturing Co., lnc.3867677310 386761 0362 Documents
Planholders List - Onvia DemandStar Page I of I
Logout I Help
Reports
User: Mills, Phyllis Organization:
DEMANDSTAR
bTONVUI
My DemandStar Buyers
Log Bid [View Bids] Log Quote
Planholders List
City of Augusta, GA (Augusta Gommission)
Account lnfo
View Quotes Supplier Search Build Broadcast List
Member Name City of Augusta, GA (Augusta Commission)
Bid Number RFQ-16-259-0-2016/nw
Bid Name Sewer Rehabilitation Proogram
1 Document(s) found for this bid
17 Planholde(s) found.
Add Planholder
Page2ol 2 first lprevious lnextllasl
FormatforPrinting IG-9
l- s"r,"t I I=R",r,;l f E,p"*"E*"r I
Demandstar is a producl of Onvia, lnc- (c) 1997-?017. All rights reserved. I Terms of Use I Privacy
https://www.demandstar.com/buyer/bids/Planholder_List.asp? _PU:Yo2Fbuyero/o2Fbids%2F ... 5lll20l7
PAVEWAY OF AUGUSTA/AIKEN
306 SILVER BLUFF RD.
AIKEN, SC 29803
LEGACY WATER GROUP
ATTN: JEFF KLEBOWSKU
SCOTT HIBBARD
10120 ROBERTS WAY
CONVINGTON, GA 30014
ATTN BILL HEAD
D & S UTILITIES
1644 HOLY TRINITY CHURCH ROAD
LITTLE MOUNTAIN, SC 29075
JHC CORPORATION
ATTN: JAMES COOK
1029 N PEACHTREE PKWY # 359,
PEACHTREE C!ry, GA 30269
SITEC
ATTN;DAVID MCGHEE
217 FAIRFIELS STREET NE
AtKEN, SC 29801
TRIANGLE
ATTN: RICK BROCKMAN
115 TIFFANY COURT
LOCUS GROVE, cA 30248
RUBY.COLLINS, INC.
ATTN: BOBBY CATES
4806 WRIGHT DRIVE
SMYRNA, GA 30082
AVRETT PLUMBING
1547 Gordon Hwy
Augusta, GA 30906
TOM WIEDMEIER
UTILITIES DEPARTMENT/BAY ST
KELLI IRV!NG
COMPLIANCE OFFICE
ATTN BARRETT BOWDEN
CONTRACT MANAGEMENT INC
1827 KILLINGSWORTH
AUGUSTAGA 30904
GEARING BROTHERS
322 GRIMAUDE BLVD.
GROVETOWN, GA 30813
C & H PAVING
167 KNOX RIVERS ROAD
THOMSON, GA 30824
J&B CONSTRUCTION & SRVC INC
3550 GORDON HIGHWAY
GROVETOWN GA 30813
REEVES CONSTRUCTION
ATTN: GREG HAMILTON
1 APAC INDUSTRIAL WAY
AUGUSTA, GA 30907
E.R. SNELL
ATTN: AARON KASPRISKIE
5102 PIERCE COURT
EVANS, GA 30809
STRACK INC
ATTN: TOMMY HAYNES
125 LASER INDUSTRIAL CT
FAIRBURN, GA 30213
CBH
678 HEGGIES RIDGE DR.
APPLING, GA 30802
Marie Corbin
UTILITIES DEPARTMENT/BAY ST
RFQ ITEM 16.259
SEWER REHABILITATION
PROGRAM
FOR UTILIT!ES
DEPARTMENTMAILED: 11 110116
ATTN: DAVID WHEATLEY
COLUMBIA DIVERSIFIED INC.
6677 EUBANKS DRIVE
APPLING, GA 30802
ATTN PATRICK DILLARD
BLAIR CONSTRUCTION
PO BOX 770
EVANS, GA 30809
rsco
ATTN: JIM SAMS
534 ANTIOCH ROAD
FAYEfiEVILLE, GA30215
BEAM'S CONTRACTING
ATTN: BUDDYROWLAND
15030 ATOMIC ROAD
BEECH ISLAND, SC 29842
CROWDER CONSTRUCTION
ATTN: MARK DICKSON
1229 ROYAL DRIVE, SUITE C
CONYERS, GA 30094
ATTN: LOUIE A. PITTMAN, lll
PITTMAN CONSTRUCTION CO
P. O. BOX 155
CoNYERS, GA 30012-0155
ATTN: FRANK MAINES
LAYNE
3OO EAST BROAD STREET
FAIRBURN, GA 30213
JAMCO CIVIL, LLC.
1249 GORDON PARK ROAD, SUITE 102,
AUGUSTA, GA 30901
RFQ ITEM 16.259
SEWER REHABILITATION
PROGRAM
FOR UTILITIES DEPARTMENT
BID DUE: TUE.12120116 @11:00 A.M.
Commission Meeting Agenda
5/16/2017 2:00 PM
Utilities Program Management Services Year 3
Department:Utilities
Department:Utilities
Caption:Motion to approve Annual Budget for Program Management.
(Approved by Engineering Services Committee May 9, 2017)
Background:Constantine Engineering was selected to provide Program
Management Services in 2014. The contract is for a 5 year period
with the budget being approved annually. The proposed budget for
the coming year is $809,734.
Analysis:Constantine Engineering provides Program Management services
to assist with our ongoing capital improvements program. They
supplement AUD staff by providing project management,
engineering and inspection services on our more complex capital
projects. They also maintain our project controls software which
we use to manage our CIP
Financial Impact:The budget for the coming year is $809,734. Payment for services
will be on a time and materials basis. Funds are available in Fund
514043490-5212999 81100010-5212999
Alternatives:The Commission could elect to not fund year 3.
Recommendation:We recommend the budget for year 3 be approved.
Funds are Available
in the Following
Accounts:
514043490-5212999 81100010-5212999
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Hours Bill Rate/Hr Total
1 Project Management
Program Manager 1,576.00 $198.00 $312,048.00
Project Manager 0.00 $165.00 $0.00
Project Engineer 285.00 $132.00 $37,620.00
TCG Administrator 130.00 $55.00 $7,150.00
2 Project Controls
Program Manager 245.00 $198.00 $48,510.00
Project Manager 0.00 $150.00 $0.00
Project Engineer 100.00 $120.00 $12,000.00
TCG Administrator 0.00 $50.00 $0.00
3 Construction Engineering & Inspection
Program Manager 255.00 $198.00 $50,490.00
Inspector 1 1,896.00 $121.00 $229,416.00
4 Technical Oversight & Support
Program Manager 0.00 $198.00 $0.00
Project Manager 0.00 $165.00 $0.00
Project Engineer 0.00 $132.00 $0.00
5 Subconsultants and ODC's $112,500.00 $112,500.00
TOTAL $809,734.00
Commission Meeting Agenda
5/16/2017 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Commission held May 2, 2017 and Legal Meeting held May 9,
2017.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda Commission Chambe r - 5t212017
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Jefferson, Guilfoyle, sias,
Frantom, M. williams, Davis, Fennoy, D. williams, Hasan and smith,
members of Augusta Richmond County Commission.
INVOCATION: Reverend Herman "Skip" Mason, pastor, Trinity cME church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
CONSENT AGENDA
(Items 1-15)
PUBLIC SERVICES
1. Motion to approve Supplemental Agreement No. I to Lease No. DACW2I-l- Item
09'2013 between Augusta, Georgia and the Secretary of the Ar-y for the New Action:
Savannah Bluff Lock and Dam. (Approved by Public Services Committee ApprovedApril 25,2017\
E SA \o. I (09-20tJ) Amendedl8Novt6.pdf
E Transmittal ltr (09-2013).doc
E IiSACOE Lease Asreement.pdf
lB ItemAonrovalsheet.html
Motions
['oj:" Motion Text Made Byrype
Motion to
APProve illi?l""sses ro-
0.
Commissioner
Sammie Sias
Seconded By
Commisioner
Sean Frantom
Motion
Result
Passes
ADMINISTRATIVE SERVICES
2. Motion to approve a request from the Augusta Regional Airport for the ltempurchase of two new pickup trucks: one to assist in the Maintenance Division Action:activities and the second to assist in the Operations Division. Bid 16-235 Approved(Approved by Administrative services committee April 2s,20t7)
B Aft-trucks-airport.pdf
B 16-235 ITB to paper Revised.pdf
B re-z3s tqrut-attoN orrtchL.nor
IE Itrail List and Demandstar planholders.pdf
B l6-235 Departm€nt Recommendation of Award.pdf
B t6-235 Department Recommendetion of Awarad.pdf
lB ltemAnnrovalsheet.html
3. Motion to approve the replacement of one 1998 aerial bucket truck for the ItemAugusta Engineering Department-Traffic Division. (Approved by Action:
Administrative Services Committee April zsr20l7) Approved
lB Eval - 994118 Bucket Trk.odf
@ NCC gglttt-tsoos8 tn.xlsx
IH Att- Bucket Truck Tra{Iic f,ns.nrtf
lB 16-150 lnvitation to Bid sent to newspaper.pdf
IB Tab Sheer.pdf
lB l6-150 Deoartment Recommendation of Award.pdf
E tf.tail List and Demandstar Plenhnlriers nrtf
lB ltemAonrovalSheet.html
Motions
Y:_*bt Morion TextI VDE
Approve Motion to
approve.
Made By Seconded By
Motions
Y:li" Motion rextrype
Motion to
^ aDDrove.APProve uotion passes I o-
0.
Commissioner Commisioner
Sammie Sias Sean Frantom Passes
Made By Seconded By Motion
Result
Motion
Result
Passes
Commissioner Commisioner
Motion Passes 10- Sammie Sias
0.
Sean Frantom
4. Motion to deny the Protest of Peed Bros. Inc. regarding bid # 17-147 Deans ItemBridge Road MSW Landfill Phase 3, Stage 1, CAI 3 Earthwork package for Action:Environmental Services Department. (Apfiroved by Administrative Sei-vices ApprovedCommittee April 25, Z0l7)
E t7-t17 nxhiuit_t.nor
B tz-l4z Exh;rit 2.oat
B tz-l,tz Exhtbit J.pof
B lu-t4z_Exhibit 4.odf
B tz-t.tz Extibit s.odr
IE ltemAonrovalsheet.html
Motions
Y:li" Motion Textrype Made By Seconded By
Motion to concur in the
A ..--^--^ denial of the protest. commissioner commissioner
Approve ut. rruntom out. Marion williams Andrew
Motion passes 9-0. Jefferson
Seconded By
Motion
Result
Passes
Motion
Result
5. Motion to approve the recommendation of the Administrator to continue to Itemallow City employees the option of having maintainence drug prescriptions Action:filled either through the mail order program or througtr ltraaitional) local Approved
pharmacies in association with the Magellan's contract for Pharmacy Benefit
Management Services. (Approved by Administrative Services CommitteeApril 25,2017)
E ItemAoorovalsheet.html
Motions
S:ll'" Motion rexttype
Motion to
Approve ifSill';"sses ro-
0.
Commisioner
sean Frantom Passes
Made By
Commissioner
Sammie Sias
PUBLIC SAFETY
6. Motion to approve Grant-Funded Service Agreement for an Accountability Item
Courts Case Manager. (Approved by public Safety20fi)Committee April 25, Action:
Approved
lB Everett Cooper Case Management Selice Asreement.ndf
7. Motion to approve reimbursement to Richmond County Board of Education and
University Medical Center for shelter operations during the evacuations caused
by Hunicane Matthew and authorize the Accounting Department to issue
reimbursement checks and authorize the Mayor to executt the appropriate
documents. (Approved by Public safety committee April 2s,2017)
Ie Item.4pprovalsheet.htm I
Motions
*j:" Motion Text Made Byr ype
Motion to
^ aDDrove.APProve vtotion passes lo-
0.
E RC_TotaLSumman,.odf
B ltemAonrovalsheet.html
Motions
Motion Motion TextI ype
Motion to
^ aDDrOVe.APProve vtotion passes lo-
0.
Commissioner Commisioner
Sammie Sias Sean Frantom Passes
Seconded By
Made By Seconded By
Motion
Result
Motion
Result
Item
Action:
Approved
Commissioner Commisioner
Sammie Sias Sean Frantom Passes
FINANCE
8. Motion to approve the recommendation of the Finance Director to require an Item
audit for non-profit organizations receiving more than $20,000 in funding and an Action:
independent review from organizations receiving $20,000 or less. (Approved by Approved
Finance Committee April 25,2017)
lEl ltemAoprovalsheet html
Motions
Seconded By H:Xlr'
Motion to approve the
recommendation of the
Finance Director with the
threshold amount to have ^ Commissioner
Approve an audit or independent ;:fffiH';"t Dennis passes
review being set at uw, rrcrr(,' Williams
$25,000. Mr. Frantom out.
IVIr. M. Williams abstains.
Motion Passes 8-0 -1.
ENGINEERING SERVICES
9. Motion to authorize and approve Supplemental Agreement Number Ten ltem
(SAl0) for the Augusta Levee Certification Project for Cranston Engineering Action:
Group, P. C., as requested by AED. SA10 includes: State required Safe Dam Approved
Emergency Response Plan & Inspection ($58,600); and USACE Levee noted
deficiencies correction action plan including drainage and structural inspections
($177,777). Funds available in Stormwater contractual services budget.
(Approved by Engineering Services Committee April 2Sr2017)
Motion Motion Textr ype
Motions
Motion Motion Textlype
Motion to
^ aDDrove.APProve vtotio, passes lo-
0.
Made By
B Aus Levee Cert Attach 04l3l7.odf
lB sunplemental-asreement l0 4-13-l7.docx
lB CPB. Chanse 4- Suoolemental Asreement 10.xlsx
E ltemAnorovalsheet.html
Made By seconded By Motion
Result
Commissioner Commisioner
Sammie Sias Sean Frantom Passes
10. Motion to approve the contract for the purchase and installation of furniture Item
for 452 Walker Street. (Bid 17-153) (Approved by Engineering Services Action:
Committee April 25,2017) Approved
E Furniture for 452 Walker Street - Site Marl.pdf
IB Eurniture for 452 Walker Street - 1?-153 Revised liirt Schertnte nrtf
B tZ-tSS ITR to Prner Revised nrtf
B lz-ts3 upn.odf
B Furniture for 425 Walker Street Modern Business Solutions (003).ndf
E Recommendation Letter from Deoartment.ndf
B }\{ail List and Demandstar Planholders.pdf
B Item.{onrovalsheet.html
11. Motion to approve the deeds of dedication, maintenance agreements, and road Item
resolutions submitted by the Engineering and Augusta Utilities Departments Action;for Manchester Subdivision, Section Seven. (Approved by Engineering Approved
Services Committee April 25r2017)
Motions
Motion; - --- - Motion Textrype
Motion to
^ approve.APProve vtotion passes 1o-
0.
Motion to
. aDDrove.Approve vlotion Passes 10-
0.
Commissioner Commisioner
Sammie Sias Sean Frantom Passes
Made By Seconded By
Seconded By
Motion
Result
Motion
Result
E Manchester Section 7 Dedication Documents.pdf
B ltemAoorovalsheet.html
Motions
Motion;- ---- Motion Text Made ByI vDe
Commissioner Commisioner
Sammie Sias Sean Frantom Passes
12. Motion to approve Mobilitie, LLC's Formal Registration Application to Item
Access the Public Right of Way within Augusta, Georgia for the Provisions of Action:
Telecommunications Services as a State-Certified Utility. (Approved by Approved
Engineering Services Committee April 25, 2017')
IE Iltobilirie LLC Aqenda ltem - lsl Readine.docx
IE Aususta. GA - Mobilitie Master Risht of \\'av Asreemenf-docr
IB ItemAnprovalsheet html
Motions
Motion Motion Text Made By seconded BY Motion
Type
Motion to
^ aDDrove.APProve votio, passes l o-
0.
Result
Commissioner Commisioner
Sammie Sias Sean Frantom Passes
13. Motion to approve $2,300,000 to continue the funding for the current On-Call
Concrete Repair, Concrete Construction and Emergency Repair Services
Contract to Horizon Construction, J&B Construction & Services, Inc., Quality
Storm Water Solutions, Winsay, Inc., Blair Construction, Larry McCord, LLC.,
and Contract Management, Inc. as requested by AED. (Approved by
En gin eerin g Se rvices Co m mittee April 25, 2017')
Item
Action:
Approved
lB On Call Fundinq 20t7.pdf
IB ItemAonrovalsheet html
Motions
[]j1" Motion Text Made Byrype
Motion to approve.
^ Mr. Frantom and Mr. CommissionerApprove Fennoy out. Marion Williams
Motion Passes 8-0.
Seconded By
Commissioner
Andrew
Jefferson
Commissioner
Andrew
Jefferson
Motion
Result
Passes
14. Motion to approve $1,000,000 to continue the funding for the On-Call Pothote Item
Repair, Paving and Emergency Repair Services Contract to Blair Construction, Action:
Beam's Contracting, and Georgia-Carolina Paving as requested by AED. Approved
(Approved by Engineering Services Committee April 2SrZ0l7)
B On Call Fundinq 20l7.pdf
IE ItemAoorovalsheet.html
Motions
$otion Motion Textr ype
Motion to approve.
^ Mr. Frantom and Mr.ADDTOVCrr- - - Fennoyout.
Motion Passes 8-0.
Made By
Commissioner
Marion Williams
seconded By Motion
Result
PETITIONS AND COMMUNICATIONS
Passes
15. Motion to approve the minutes of the regular meeting of the Commission Item
held April 18,2017 and Legal Meeting held April2s,2017. Action:
Approved
E Regular Commission l\leeting .April Il 20l7.pdf
IB Catled_Commission Meetins_ApriL2s 20l7.pdf
E Item-4.onrovalsheet.html
Motions
Motion r{_1:_ m , rr r Motion;----- Motion Text Made By Seconded ByrYPe -''--- -r Result
Motion to
a __..^_-^ approve. Commissioner CommisionerApprove Motion passes 10- Sammie Sias sean Frantom Passes
0.
:K * * *END CONSENT AGENDA:I :I * *
AUGUSTA COMMISSION
5t2t2017
AUGUSTA COMMISSION
REGULAR AGENDA
512t2017
(Items 16-23)
ADMINISTRATIVE SERVICES
16. Presentation by Ms. Angela Lance, Vice President, Peed Bros., Inc. regarding ltemBid Protest of Peed Bros. Inc. relative to Bid #17-147 Deans Bridge Road Action:
MSW Landfill Phase 3, State l, Cell 3 Earthwork Package for ESD. Approved
IB Bid Protest Peed Bros..pdf
lE ItemApprovalsheet.html
Motions
Motion rr ,. . ,T!^_-. tr,_ _r- h ? Motioniil;" Motion Text Made By Seconded By Resutt
Motion to concur in
Approve the denial of the Commissioner Commissioner passes
protest. Mr. Frantom Marion Andrew
out. Williams
Motion Passes 9-0.
Jefferson
17. Discuss scrapping the PPPM and the proposed policy letters and allow every
employee charged with a disciplinary violation the opportunity to have
Commissioners friendly to present their case andlor organization present it for
adjudication by the commission. This opportunity should not be available just to
the politically connected, but all employees. (Requested by Commissioner
Sammie Sias)
Item
Action:
None
lB Agenda item - Conr. Sias.pdf
lB ItemAonrovaiSheet.html
Motions
Motion;----- Motion Text Made Byrype Seconded By
Made By Seconded By
a -^-^_.^___ Motion to Commissioner CommissionerApprove approve. William Fennoy Grady Smith
No action was taken on this motion due to the passage of the substitute motion.
Motion
Result
Motion
Result
Motions
l'#:" Motion rext
Substitute motion to
Approve ft:'J",:TH:#i,?11" ff##,'iti#' S:f#i'"f*' passes
Motion Passes 10-0.
18. Report from the Clerk's Office regarding the issue of "Sagging Pants" as Item
addressed by other cities in Georgia. (No recommendation from Action:
Administrative services committee April 2512017) Approved
IB Citv of Albanv GA Ordinance-ndf
IB Citv-of Atlanta GA_Proposed_Ordinance.ndf
lB ('itv of Cairo GA Ordinance.odf
El ('ih,_of Dublin GA ordinance.odf
E Citt' of Hampton GA Ordinanre.pdf
E ('itv of I\loultrie GA Section.ndf
E Citv of Plains_GA Ordinance.odf
[B Terrebonne Parish Council LA Ordinence ndf
E Cltv of 'Wavneshoro GA Ordinrnre Nnt Pqcterl nrlf
IB GC Aususta Recommend€d Leoislatinn Sroqinq Prnfs ndf
[B ItemAoprovalsheet.html
Motions
Yotion Motion Textrype
Motion to approve tasking
the staff with preparing this
^ ordinance for the firstADDTOVEreading at the next
Commission meeting and
waiving the second reading.
Motions
Motion Motion Textrype
Made By
Commissioner
Marion
Williams
Made By
Seconded MotionBy Result
Dies for
lack of
Second
Motion to approve
establishing a dress code
policy for government
a -^-^---_- facilities and any building CommissionerADDTOVC- -rr- - ' - that comes under the Sammie Sias
purview of the
government.
Motion Passes l0-0.
lB Reallocate gJ80K (003) l?.pdf
lB ItemApnrovelsheet.html
Motions
$otion Motion Textrype
seconded By f;Tir'
Commisioner PassesSean -t rantom
PUBLIC SAFETY
19. Motion to approve establishing two new Animal Services positions, with the Item
associated costs for the required equipment such as vehicles, uniforms, Action:
training, etc. and adjust the pay of the animals officers to a level equivalent to Approved
cities of our size utilizing funds from the $380K that was added to the
contingent fund in February 2017. (No recommendation from Public Safety
Committee April 25, 2017)
Motion
ResuIt
Motion to approve the
recommendation of the
Administrator for the
Made By Seconded By
funding for the two new
positions in Animal
Control, one in Planning
and Development and one
for the Marshal's Office
a -_-_..___- with hiring to begin on Lommtsstoner CommissiorApprove ilr,, , and to set aside J Grady s-ititt Passes
blj:,ooo for the - GuilfoYle
implementation of the
salary study. Mr. Frantom
and Mr. Fennoy out.
Motion Passes 8-0.
20. Motion to approve a Contract with Pierce Manufacturing, Inc. instead of the Item
proposed contract with Ten-8 in reference to RFP 17-137 Emergency Action:
Apparatus/Fire Pumper for six (6) Pierce pumpers and to authorize the Mayor Approved
to execute the appropriate documents. (No recommendation from Public
Safety Committee April 25,2017)
B EXHIBIT I .pdf
B (.ONTRACT U,ITH PIERCE.Ddf
IB Ltr. Chief James Pierce Manufacturins.pdf
E ltemAoprovalsheet.html
Motions
H:'1" Motion Text Made Byrype
ADDENDUM
21. Motion to approve going into a legal meeting.
E ltemApprovalsheet.html
Motions
Motion Motion Textr ype
Motion to
^ aDDrove.APProve ultion passes lo-
0.
Commissioner
Sammie Sias
Seconded By
Commisioner
Sean Frantom
Motion
Result
Passes
Motion
Result
Item
Action:
Approved
Motion to approve going
Made By Seconded By
into a legal meeting to
discuss pending and
potential litigation and
personnel. Mr. D. Commissioner A
Approve
Wlllffi: :iliffi' #?,1',:L. ;:#Tl.lf,ffi Passes
Voting No: Commissioner
Sammie Sias.
Motion Passes 7-l -2.
Motions
f#:" Motion Text Made By seconded By [:ti|
Substitute motion to go
into a legal meeting after
the conclusion of the
regular meeting. Mr. M.
Williams abstains.
Voting No:
Commissioner
Mary Davis, Commissioner
Approve Commisioner William Lommlssloner Fails
dsean Frantom, Fennoy Sammie Sias
Commissioner Wayne
Guilfoyle,
Commissioner
Ben Hasan,
Commissioner
Grady Smith.
Motion Fails 4-5 -1.
22. Motion to approve a Resolution designating April 30 - May 6,2017 as National Item
Small Business Week. Action:
Approved
E Resolution - Small Business \\:eek.ndf
lB ltemAnnrovalsheet.html
Motions
Motion Motion Textrype
Made Seconded MotionBy By Result
Unanimous consent is given to add
this item to the agenda.
Motions
23. Motion to approve a Resolution authorizing the settlement of all claims of Item
Charles Masters relating to his employment with Augusta, GA and authorizing Action:
the Mayor to execute appropriate settlement documents to this effect Approved
Ygtb' Morion TextI VDE
Motion to
^ apDrove.APProve vtotio, passes 1o-
0.
Motions
Motion Motion Textrype
Motion to approve. Mr.
Fennoy not voting.
Voting No:
Commissioner
A ---^-.^ Andrew Jefferson,ADDTOVCr r (-ommlssloner
Sammie Sias,
Commissioner
Dennis Williams.
Motion Passes 6-3.
Motions
Motion
Type Motion Text
Substitute motion to
refrain from this process
until this action has taken
all the necessary steps
through the disciplinary
process of our PPPM. IVIr.
Smith abstains.
Voting No: Commisioner
Sean Frantom,
Commissioner Wayne
Guilfoyle, Commissioner
Ben Hasan,
Commissioner
Approve
Commissioner Commissioner
Mary Davis Ben Hasan Passes
Made By Seconded By
Made By Seconded By
Motion
Result
Motion
Result
Commissioner
Wayne
Guilfoyle
Commisioner
Sean Frantom Passes
Made By Seconded By Motion
Result
Commissioner
Sammie Sias
Commissioner
Dennis
Williams
Fails
Marion Williams.
Motion Fails 5-4 -1.
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
24. Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Mleting Act.
Motions
X:t:"" Motion Text Made By Seconded By Motionrype - ----- -., Result
Motion to
Approve il|#;^ses 10- ff##,:'Jl*" ::f,H;'""rH;,", passes
0.
Upcoming Meetings
Item
Action:
Approved
www.augustaga.sov
CALLED MEETING COMMISSION CHAMBER
May 9,2017
Augusta Richmond County Commission convened at I l:00 a.m., Tuesd ay, May g, 2017,
the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. Jefferson, Guilfoyle, Sias, Frantom, M. Williams, Davis, Fennoy, D.
Williams, Hasan and Smith, members of Augusta Richmond County Commission.
Ms. Jackson: Good moming. I understand that it's my duty to call the meeting to order
when there's no Mayor or Mayor Pro Tem present. So I am calling this meeting to oider and I
believe the procedure is for the body to select the Chair from among themselves so that we could
get started.
Mr. Frantom: I'd like to make a motion to select Commissioner Bill Fennoy,
nominate Commissioner BiII Fennoy as Chair.
Mr. Sias: Second.
Ms. Jackson: Do we consent to that?
(Affirmative answers are given)
Ms. Jackson: All right. Commissioner Fennoy.
Mr. Fennoy: Madam Clerk, I'd like to call this meeting to order.
The Clerk: Yes, sir.
Mr. Fennoy: Andrew.
1. LEGAL MEETING
A. Pending and potential litigation
B. ReaI estate
C. Personnel
Mr. MacKenzie: I would entertain a motion to go into an executive session to discusspending and potential litigation, real estate and personnel.
Mr. Fennoy: Motion to go into -
The Clerk: Who was that, Mr. -
Mr. Frantom: So move.
The Clerk: Oh, okay.
Mr. Sias: Second.
Mr. Fennoy: -- and a second. All in favor?
Ms. Davis, Mr. Guilfoyle, Mr. Smith and the Mayor out.
Motion carries 7-0.
[LEGAL MEETING]
Mr. Mayor: The Chair recognizes Attorney MacKenzie.
2. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. MacKenzie: I would just note there relating to personnel. I would entertain a
motion to execute the closed meeting affidavit.
Mr. Sias: So move.
Mr. Smith: Second.
Mr. Mayor: A motion and a second. Voting.
Motion carries l0-0.
Mr. Mayor: The Chair recognizes Attorney MacKenzie.
Mr. MacKenzie: I would entertain a motion to authorize the issuance of the 60-day
notice to terminate the Iease of property located atl02 Diamond Lakes Way.
Mr. M. Williams: So move.
Mr. Jefferson: Second.
Mr. Mayor: We have a motion and a proper second. All those in favor vote yea and those
opposed vote no.
Motion carries 10-0.
Mr. Mayor: The Chair recognizes Attorney MacKenzie.
Mr. MacKenzie: I would entertain a motion to authorize the issuance of the 60-day
notice to terminate the lease for the properfy located at 1853 Lock and Dam Road.
Mr. Fennoy: So move.
Mr. D. Williams: Second.
Mr. Mayor: We have a motion and a second. Voting.
Motion carries 10-0.
Mr. Mayor: Attorney MacKenzie.
Mr. MacKenzie: That's all I have, sir. Thank you.
Mr. Mayor: Thank you. Committee meetings.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certifu that the above is a true and correct copyof the minutes of the Called Meeting of the Augusta Richmond County Commission held o, frAuy9,2017.
Clerk of Commission
Commission Meeting Agenda
5/16/2017 2:00 PM
Commission Travel and Training Budget
Department:
Department:
Caption:Discuss the Commission's travel and training budget. (Requested
by Commissioner Bill Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/16/2017 2:00 PM
HOPWA__Fund Repurposing
Department:Housing and Community Development Department (HCD)
Department:Housing and Community Development Department (HCD)
Caption:Discuss and approve recommendations from Housing &
Community Development to repurpose the return of Housing
Opportunities for Persons with Aids (HOPWA) funding
($765,176.32) from HopeHealth, Inc.
Background:Because HopeHealth decided not to move forward with the City
of Augusta HOPWA program, it has become necessary to
repurpose these funds ('14, '15, & '16) to facilitate their
expenditure. HCD recommends that funds be repurposed as
follows: 1. St. Stephen’s Ministry,
Inc, $ 50,000.00 2. East
Augusta Community Development Corp.
$ 50,000.00 3. Family Initiative, of the
CSRA $ 50,000.00 4.
Promise Land Community Development Corp.
$ 25,000.00 5. Antioch Ministries,
Inc. $ 25,000.00 6.
South Carolina HOPWA Program
$200,000.00 7. HOPWA Community Residences
$365,176.32 Total amount being
reprogrammed $765,176.32
HOPWA Repurposing Explanations:
1. Housing Opportunities for Persons with Aids Sponsors - $
200,000.00 -- Funds are being transferred to support currents
Sponsors of the HOPWA Program. Funding will be utilized to
provide support to AIDs/HIV clients to include Short-
Term, Mortgage & Utility (STRMU), rental assistance and special
services. 2. South Carolina HOPWA Program - $ 200,000.00 –
Funds will be used to solicit a Sponsoring Agency to provide
services to Aiken and Edgefield Counties, South
Carolina. Sponsor will be required to provide assistance to eligible
households 3. HOPWA Community Residence - $ 365,176.32 -
Funds will be used to provide housing to eligible individuals.
When using HOPWA funds, a community residence is a multi-
unit residence that contains more than one living unit. AHCD will
Cover Memo
make funds available for a sponsor agency to construct or
purchase suitable dwelling(s). According to the City’s Citizen
Participation Policy, this increase in allocation constitutes a
substantial change to the Action Plans. Therefore, the revisions
must be presented to the public for a 30-day comment period. If
comments are received, they will be presented to the Commission
for consideration. We are requesting authorization to proceed
with the publication of a public notice in the newspapers to solicit
comments on the changes. The Public Notice will be published in
the Augusta Chronicle April 12, 2017 , El Augustino Newspaper
May 1, 2017 and the Metro Courier/Urban Pro Weekly April
13, 2017. The deadline for comments will be May 12, 2017 by
5:00pm. Any comments received will be presented to Commission
on Tuesday, May 16, 2017.
Analysis:The repurpose of funds will allow HCD to provide additional
funding to current service providers and seek services for Aiken &
Edgefield Counties, South Carolina.
Financial Impact:In order for HCD to meet its annual HUD regulatory spend down
requirements, HCD finds it necessary to repurpose funding to
viable projects/partners that will expend funding in a timely
manner.
Alternatives:Not Any.
Recommendation:Accept the Housing and Community Department (HCD)
recommendations for use of the additional funds and grant HCD
authorization to proceed with the publication of a Public Notice
soliciting citizen comments on the proposed changes to the 2014,
2015, and 2016 Action Plan. On May 16, 2017, any comments
received will be presented to Commission for consideration
Funds are Available
in the Following
Accounts:
HOPWA Funds via the U.S. Department of Housing and Urban
Development HUD)
REVIEWED AND APPROVED BY:
Cover Memo
HCD REPURPOSE HOPWA FUNDS February 28, 2017
HCD - REPURPOSE OF HOPWA FUNDS
Current Funded Agency
Balance of Allocation
New Use
Allocation
Total
2014 HOPEHealth, Inc.
$ 294,739.52
St. Stephen’s Ministry, Inc. $ 50,000.00
East Augusta CDC $ 50,000.00
Family Initiative of the CSRA $ 50,000.00
Promise Land CDC $ 25,000.00
Antioch Ministries, Inc. $ 25,000.00
South Carolina HOPWA Program $ 94,739.52
$ 294,739.52
2015 HOPEHealth, Inc.
$ 250,000.00
South Carolina HOPWA Program $ 105,260.48
HOPWA Community Residence $ 144,739.52
$ 250,000.00
2016 HOPEHealth, Inc
$ 220,436.80
HOPWA Community Residence $ 220,436.80
$ 220,436.80
TOTAL:
Reprogrammed Funds
$ 765,176.32
TOTAL
New Use of Reprogrammed Funds
$ 765,176.32
Commission Meeting Agenda
5/16/2017 2:00 PM
Race Track
Department:
Department:
Caption:Discuss the proposed Augusta Dragway/Drag Strip. (No
recommendation from Administrative Services Committee
May 9, 2017)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
REGULAR MEETING COMMISSION CHAMBERS
March 7,2006
The Augusta Richmond County Commission convened at 2.ll p.m., Tuesday,
March 7,2}O6,the Hon. Deke Copenhaver, Mayor, presiding.
Present: Hons. Holland, Smith, colclough, Grantham, Hatney, williams, Beard,
Cheek, Bowles and Brigham, members of Augusta Richmond County Commission.
Also present: Steve Shepard, Attorney; Fred Russell, Administrator; Lena
Bonner, Clerk of Commission.
The Invocation was given by Dr. David Fleming, Pastor of Warren Baptist
Church.
The Pledge of Allegiance to the flag of the united States was recited.
PRESENTATIONA. Mr. Earl Thompkins, Chairman.
Presentation/approval of Mission Statement and discuss accomplishments in
2005/Strategic Plan for 2006 for ARC Citizens' Small Business Advisory
Board.
Mr. Smith: Motion to approve.
Mr. Cheek: Second.
Motion carries 10-0.
PRESENTATIONB. Augusta Canal Authority
Re: "Save our History"
Mr. Mayor: --to preserve local history. Please display this with pride and keep
up with the good work.
The Clerk: Mr. Mayor?
Mr. cheek: Mr. Mayor, if I may, just a quick question on this subject. And I
think everybody involved is aware of how important the canal is. The question I have for
staff is did we ever get the maintenance agreemenJ in place between the Canal Authority,
Utilities and Public Works?
Mr. Sherrouse: I'll respond. No, we did not. The last meeting that was here,
either toward the end of last year or the first oft his year, which involved the ability of the
asked for the study in January. I thought that should have been done. We asked for the
study.
Mr. Mayor: Is there a readiness by the body to vote?
Mr. Williams: Yes, sir, let's vote.
Mr. Mayor: We will first vote on the substitute motion. Madame Clerk, could
you read back the substitute motion?
The Clerk: The substitute motion was to delay the study until a legal opinion is
received relative to the issues identified with the Georgia Departmenl of Natural
Resources.
Mr. Mayor: Commissioners will now vote by the substitute sign.
Ms. Beard, Mr. Bowles, Mr. cheek, Mr. williams and Mr. Holland vote No.
Mr. Hatney and Mr. Colclough abstain.
Motion fails 3-5-2.
Mr. Mayor: Mr. Williams?
Mr. Williams: I wanted to put another substitute motion on the floor, Mr.
Mayor.
Mr. Mayor: Okay, Mr. Williams.
Mr. Williams: To allow the Administrator to do what the first motion have
already stated and go ahead and proceed with building this facitity if it's so deemed
with the report coming back being favorable.
Mr. Cheek: Second.
Mr. Mayor: We have the substitute motion, a second substitute motion and a
second. Madame Clerk, could you read-
The Clerk: The substitute motion was to approve the study and authorizing the
Administrator to spend up to $25,000 and if--to build the facility if the report comes
back favorable.
Mr. Mayor: That would be to build the facility on the site recommended by the
study?
Mr. Hatney: That's not what was said.
Mr. Mayor: We discussed giving clear direction on these things.
54
Mr. Hatney: I was under the impression that he asked that he have the
opportunity, along with the mandate from here, to select the proper site, being guided by
those persons that he's about to talk to. That's what I understood. If I'm *ron[, help ml
out.
Mr. Mayor: Was that the point of your motion, Mr. Williams?
Mr. Williams. Yeah. I can identify with that. It really doesn't matter about thesite. I think we got a facility that can house this, this, this entity. We got 1700 acres of
land there and if we got another 1700 or another 250 acres somewhere that's feasible, I
got no problem. That's all we need for the facility is 250 acres. Now, if we got 1700 and
we still have [unintelligible] acreage left from that, if that site is good, whatever site, we
need to go ahead and do it. Now, we don't need to get into a debate about the site. I
think that's the best location. The study ought to come back and show that. Whatever itis. And now is there another part of that that need to be included, Mr. Mayor? We need
to find that out, too. Is there a [unintelligible] that would need to be addressed? How
does that work?
Mr. Mayor: Mr. Administrator, are you, are your directions clear as to how to
proceed, should this substitute motion pass?
Mr. Russell: I think-
Mr. Mayor. Obviously not.
Mr. Russell: I think it would be premature to direct me to build a, to build
something without further action by this group. I think I'm comfortable with everything
up to that point, sir. And I would not mind-you know,I'm making a recommendation, be
that a new site, that site, the feasibility, whatever I think is well within reason and could
be done fairly quickly. To authorize the building of the site or to building at this point I'd
be a little bit uncomfortable with that at this point and I apologize for that but I think
that's-
Mr. Williams: Make an amendment, Mr. Mayor.
Mr. Russell: I think it's a little farther ahead than we need to be, sir.
Mr. Mayor: Mr. Williams?
Mr. Williams: I make an amendment with the building part. Where we add to
that is that-
Mr. Russell: The financing-
55
Mr. Williams: Do the study and proceed with how the financing or the bonds or
whatever needs to be done with all those [unintelligible] out of the way and be able to
bring it back to this body.
Mr. Russell: For vote.
Mr. Williams: That's right.
Mr. Russell: That I'm comfortable with, sir.
Mr. Mayor: You are clear?
Mr. Russell: Yes, sir.
Mr. Mayor: Okay.
Mr. Brigham: Mr. Mayor?
Mr. Mayor: Mr. Brigham?
Mr. Brigham: I believe this is a motion that's already a motion of the body. I
believe it's already been seconded. I think it would take a vote to change the conditions
that were made in the motion. Am I right or am I wrong?
Mr. Russell: It's my understanding it's a substitute motion.
Mr. Brigham: A substitute motion that had already been seconded, was it not?
Mr. Mayor: I do not-Ms. Clerk, had it been seconded?
The Clerk: Yes, sir.
Mr. Brigham: So I think the motion belongs to the body, is what it was ruled
earlier today.
Mr. Mayor: Okay.
Mr. Brigham: I believe the same rule would apply.
Mr. Mayor: Okay. So then let me get this clear. I'm trying to get all the players
straight in my head. We've got a substitute motion. We've got a substitute motion to
vote on submitted by Commissioner Williams. Then we still have a primary motion out
there to vote on. Okay, could you please read back the substitute motion by
Commissioner Williams, Ms. Clerk, and we will vote on that one if there's readiness.
We'll vote on the primary motion then-
56
The Clerk: Mr. Williams' substitute motion was to authorize the study and the
Administrator to spend up to $25,000 to conduct the study and to follow procedures with
proceeding with financing of the facility and be brought back to the Commission for
approval.
Mr. Mayor: Commissioners will now vote by the usual sign.
Mr. Brigham and Mr. Smith vote No.
Motion carries 8-.2
Mr. Mayor: Okay, y'all please don't make my agenda item so hard.
Mr. Cheek: [unintelligible]
ADDENDUM46. Discuss the sale of city owned properties. (Requested by Mayor Copenhaver)
Mr. Mayor: This addendum agenda item I added last Friday. Basically having
come from a real estate background it has become painfully apparent to me that the City
owns a surplus of open land that I would categorize as non-performing assets. These
have been removed from the tax base, that are not producing tax revenue. Some of these-
many, many of these parcels I would consider to be marketable. I would like for this
body to consider making a motion to direct appropriate staff to inventory our ten more
marketable properties prior to our April l8u meeting and come back to the body with ten
recommendations; the body would then have the ability to proceed with voting to market-
not market these properties but to auction these properties. Basically what that would do
is it would take these non-performing assets off of our books and return them to the tax
base where they belong so they can produce tax revenue.
Mr. Hatney: Mr. Mayor?
Mr. Mayor: Rev. Hatney?
Mr. Hatney: I'd like to offer a motion that we postpone this and take it up in
legal, because we're talking about property, and to discuss that.
Mr. Mayor: Mr. Shepard?
Mr. Shepard: You need a motion then to postpone this until after legal if
that is the will of the body.
Mr. Mayor: Okay.
Mr. Shepard: Would be real estate, could be talked about in legal.
Mr. Williams: So move.
57
REGULAR MEETING COMMISSION CHAMBER
ocToBER 3, 2006
Augusta Richmond County Commission convened at 2:00 p.m., October 10,
2006,the Hon. Deke Copenhaver, Mayor, presiding.
PRESENT: Hons. Holland, Smith, Grantham, Hatney, Williams, Beard, Cheek,
Bowles and Brigham, members of the Augusta Richmond County Commission.
Also present: Steve Shepard, Attorney; Fred Russell, Administrator, Lena
Bonner, Clerk of Commission.
The invocation was given by the Reverend Norman V. Carter, Ministry
Coordinator, Macedonia Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was recited.
The Clerk: Reverend Carter, on behalf of the Mayor and members of the
Commission, we'd like to give you this token of our appreciation for coming in and
sharing and imparting that word of God on our behalf.
(APPLAUSE)
Mr. Mayor: Alrighty, we will move along to the presentations.
The Clerk:
PRESENTATIONS
A. Presentation from the Canal Redevelopment Task Force regarding the Third
Level Canal. (Requested by Commissioner Betty Beard)
Mr. Mayor: Betty, do we have a representative of the task force here?
Ms. Beard: I have not seen one I simply assumed they would be here but maybe
they will be a little late.
Mr. Mayor: Okay. Go ahead and move along to the recognitions.
The Clerk:
RECOGNITION(S)
B. J.P. Jones. Represented First Tee of Augusta at the Champions Tour Event in
Pebble Beach, CA., September 2006.
The Clerk: We ask that J.P. Jones along with his family to please join the Mayor
at the podium. Mr. Jones.
Mr. Mayor: OK. If everybody will agree to behave, I'll address #23 next. Let's
goto 23.
The Clerk:
OTHER BUSINESS
23. Presentation of the race track study. (Requested by the Administrator)
Mr. Mayor: This includes you, Mr. Cheek.
Mr. Cheek: Mr. Mayor, just because I have a superior knowledge of the rules of
Parliamentary -----
Mr. Mayor: (LAUGHING) ltem #23 .
Mr. Williams: Mr. Russell, is he here?
Mr. Mayor: He just left the room. Mr. Russell, that's a big box you're carrying.
Mr. Grantham: Probably got a knocked-down racecar in there.
Mr. Mayor: I thought you were bringing some lug nuts and---
Mr. Mayor: Mr. Russell.
Mr. Russell: You need to hold one and I need to hold an extra. For those of you
who are interested, we do have some copies available. We are gonna put this on the web
for those of you who might have access to a computer. You'll be able to grab this offthe
web tomorrow for those of you who aren't able to get a hard copy today. Once again I
apologize for not being in the room. I wanted to get some information for us here. Um,
at the beginning of the year you tasked me to put together an RFP, to bring in a
professional consultant with experience in racetrack management, development, site
location and economic impact, together to meet with us and meet with people in our
jurisdiction, in reference to the establishment of a potential professional level drag strip
here in Augusta. [Ih, we did that. We've already flown him here out of Chicago, who
has a great deal of experience in these areas. Uh, they spent several weeks with us, uh
several months looking at the opportunity here. Uh, just today I received the final draft
of their report. I've had conversation with them over the last several weeks as we've
looked at this, and the bottom line is, that it seems to be an economically feasible
function for Augusta. Uh, what we would look at is a potential for a public, private
partner ship, as we talked about in the past. And I would think that um, if you look at the
numbers, and I know you're looking at them for the first time, the fiscal impact is in the
millions and millions of dollars, jobs are at approximately 300 or so total, over all, full
time equivalence after the building of the track itself. IJm, so it looks like a positive
venture if we found the right partner. As in most cases it's not all roses. There are issued
there that need to be addressed, location being the most important of those locations as
24
we've talked about on numerous occasions. Uh, the site that we looked at was the
industrial development site. There are potentially other sites in the city that we do not
have control over and they were not really considered since we did not have enough
funding for uh, and acquisition at this particular point in time. Um, noise is an issue for
those people living in that. It's been my warning over the last couple of months, this
job's taught me a whole lot more about lots of things than I ever thought it would. I
know more about sewers, landfills and now racetracks than I ever thought I'd even want
to know about. But it is my understanding now that given some of the new developments
in sound abatement, some of the new walls and some of the other things that are being
created, the noise is probably not the issue. It might have been several months or several
years ago in these kinds of facilities. So that's a hurdle but a hurdle that can be breached
as can location. The bottom line at this particular point of time, ladies and gentlemen, is
that you got information in front of you that shows that this may well be an economically
feasible venture for us to join into as a joint partnership with one or more private
investors to continue to move forward. U[ the impact is obviously important to us, now
only in the jobs created, the tax money created, the opportunity for the gate receipts that
will be created and the use of the land itself that has now sat idled for a long time
basically. The questions that you have to face are, those once again location, noise and
neighborhood. That's a tough decision that you end up having to make on regular
occasions with everything that we do. IJh, and that's pretty much where you go there.
Uh, the report is lengthy. The executive summary at the end talks about money, talks
about jobs which is probably the most important thing. It does talk a lot about the
industry itself. Uh, just to read the report is an education in stock and drag strip cars that
I've learned about here. Um and um, pretty much that's what we've got. With your
further acknowledgement we will be more than happy to bring the consultants to talk at
some length and some detail if that's the direction you'd like to go in. IJm, I'm waiting
for the next steps being whatever they may be.
Mr. Williams: Mr. Mayor?
Mr. Mayor. Commissioner Williams.
Mr. Williams: Yes, Mr. Russell. What's the economic impact you're talking
about, you said millions of dollars. Can you give us uh, in ftgures, Mr. Russell?
Mr. Russell: Yes, sir, if you look at the back um, several pages there. With
vendor spending, summary of visitor spending, visitor room nights and so. Bottom line is
approximately about $30M ayear, is what they're looking at.
Mr. Holland: Mr. Mayor.
Mr. Williams: I'd like to continue to continue.
Mr. Mayor: Commissioner Williams.
25
Mr. Williams: {Jm, we had an opportunity years ago, in the early 60's, when a
couple of fella's, I'm looking out there was drag racing out on Windsor Spring Road, the
old race track. We had a round track facility out there as well. And, uh, had we stuck to
that we possibly could be even bigger, even greater than Charloue has ever been when it
comes to cars, um, Mr. Mayor. We know that there was some concerns about the noise.
We went out, we did a sound test uh, uh, that was proven not to be a factor. The trucks on
the highway registered more than the cars that was supposed to have been rewed at that
time. Uh, we, we don't impact any neighbors, we don't wanna put any negative situation
on any person, in, in this community. Uh, on this 1700 acres of land I'm sure we're
going to go in to the land at least a quarter of a mile if not a mile deep into it to build the
facility because you wouldn't want it right on the road where traflic's got to get offthe
road into the gate. So the gates gotta be off the road. Uh, that's gonna put us even
further away. Uh, this is an opportunity. We asked for two dollars out of every ticket
sold to come back to the city government. That does not come to $30M economic dollars
that gonna come to the area, this is another amount that will come to this government
because in that stipulation, we put that in, Mr. Mayor, to make sure we try to alleviate
the, the burden that's been on the tor payers. This is another opportunity for us to do
something. Uh, I'm just, I'm just hoping this body see that uh, in order for folks to come
to your city and stay and live you gotta give them choices. We shouldn't plan on
someone else uh, but, for what we wanna have, Mr. Mayor, but I think this is a win, win
situation. I thank Mr. Russell for the work he's done along with the group who did the
study. We spent $25,000.00 to do this study, our tax- payer's money. And, I'm hoping
that money is not been just spent and going out the window. I hoping that we're going
utilize this study, take, take advantage of it and build a facility that next years at this time,
we ought to be able to see the revenue from it. Mr. Mayor, my last comment we gotta a
bunch of people here today who took time out of their busy schedule to come down to
support this who know what kind of money can be brought in to, to this development.
For those who don't understand, uh, uh, Commissioner Holland and I went to the races
on this past Thursday. There are homes less than a block away where you can stand in
the driveway and see the gate at the racetrack and, and, and there's no noise back---I
really want to stress that. There's several homes, not just one. There's gotta be at least
ten, if, if, if not more right in that same vicinity. In fact, right across the street, there's a
home. I wanna recognize the people here Mr. Mayor. I don't want them to come and
then not be---
Mr. Mayor: Can anybody here that's in support of this, please, raise your hand.
You got a good munt. Can I also get hand shown by those who are there to oppose this?
Okay, I recognize some more Commissioners but one thing I would say is that we're in a
similar situation with the TEA Center where we've had a study done and we're reviewing
it. And yeah, I think this is something we need to thoroughly review. This is a very thick
document that I've just, in which, today is the first time I've seen it. So I would just
make that comment. Commissioner Holland.
Mr. Holland: Thank you Mr. Mayor. Mr. Mayor, I had an opportunity like
Commissioner Williams said, he almost ---a speech ---But, I had an opportunity to go
over to the race track last Thursday night and observe the races over there. And I just
26
thought about the different things we have in Augusta. We have the Futurity here. We
have the Masters here. We have the boat races here. So that's, in a, you know a
colloquial language, that's different strokes for different folks. Everybody, you know
have different things that they wanna do. But, what I was so impressed about over at that
racetrack was the fact that, that how everybody over there, how they got along. How
they worked together. How everybody was helping each other. The only color they were
worried about over there was green. And I think that's the only color we need to worry
about over here, simply because we need it, bad. Now I've had an opportunity to go to
Eatonton to see the racetrack there, the same thing happened. Right outside of
Jacksonville, my hometown, the same thing happened. Darlington, the same thing
happened. It is high time for Augusta to come outside of this box and start doing some
things that's gonna be progressive for this city. We're talking about the tax base, but then
we need to bring in the kind of revenues like that, that's gonna enhance our tax base. We
need to stop thinking about what it's going to do to alienate people. It's not going to
alienate anybody. As we were driving up, we were at the racetrack before I knew it.
Didn't hear one car. Didn't hear one motor. And the noise they make at that racetrack,
you should be able to hear it from there all the way to the end of the road, to Jackson
road. I did not hear anything like that. So, my concern is about these people who have
invested in these cars, who want this racetrack over here in Augusta, who wanna bring
funds here to Augusta to help Augusta grow, to utilize our airport to utilize our buses,
to utilize all the venues that we have here in order to bring funds into this city. So we've
got to start thinking outside of the box and do things in this city so this city will start
growing. And I definitely believe that this study, that this racetrack, if it is placed here in
Augusta, in a nice place, that it is going to grow and we'll have people coming from all
over the world to this place, spending money and helping us out in this city and we won't
be in a deficit like we're now.
Mr. Mayor: And you had an opportunity to thoroughly review the document.
Have you read---
Mr. Holland: No I haven't. I just got it just like you did.
Mr. Mayor: Commissioner Cheek:
Mr. Cheek: Thank you Mr. Mayor. IJm, we've waited since I think the due date
on this is January 30'h, um, for something we've seen in other cities be greatly successful.
Orangeburg just dropped about $3M bucks or more in that and were heralded in the
Charlotte Observer for their entrepreneurial spirit in the um, potential revenue generator
they had created and they did it right. If we do this, we need to do it right. But I'm
gonna get, I guess get down to cases here. From a nuts and bolts perspective, how long
do we want to wait and delay to review this. What administrative steps are necessary to
secure permitting for the property from the development authority, um, any potential
revenue anticipation bonding, uh, and the construction time, are we gonna send out for an
RFP? We need a set of steps that we need to go through and establish a timetable like we
talked about construction projects and everything else. But the bottom line is, is, this is
successful in other places. We can study this but the executive summary says it all, this
27
is a money maker. It is an additional leg to support our local economy. We can kick it
around, delay, deny and defer another month or however long but we need to go ahead
and vote on the concept and, and identify the milestones we need to cross, a timetable to
do them and move forward with making this a reality, but between now and the next
season, racing season coming up.
Mr. Smith: Mr. Mayor?
Mr. Mayor: Commissioner Smith.
Mr. Smith: Thank you, sir. Uh, first I have several things I'd like to mention.
The supporters that are here, I would be concerned about their I.D., where they live, what
county they live in, how close they live to the proposed racetrack. That would be would
be, that would very interesting to me. IJm, the residences back there, some 1500 homes,
which are just around this area, are very concerned about this. Uh, people have been
raised out there, they've lived there seventy-five years and they don't want this in their
community. Highway 56 out there is actually a cemetery, there's cross's all up and down
the sides of the road, where fatalities have been. With the plant Vogtle expansion at hand,
I think it would be ludicrous to even think about that kind of trafiic out there and who
would move into the rest of this 1700 acres with a drag strip in the middle of it?
Mr. Mayor: One question that I have for Mr. Shepard. lvlr. Shepard, am I correct
in that the Development Authority owns the property, holds the simple title or is that not
correct, who is the owner of the property?
Mr. Shepard: The Development Authority, that's correct, Richmond County.
The Development Authority is the owner of the property.
Mr. Williams: No, sir, I beg to differ with my Attorney. The Development
Authority does not own it. They may be overseeing it. It's owned by the city. That's the
old Kimberley Clarke property we're talking about. They don't own anything out there.
The property belongs to the City. And I think, you might need to check your records.
I'm been wrong a couple times this week, but this is one I'm sure Mr. Attorney. We, we
talked about this Mr. Mayor, several times, so I'rn, I'm almost positive that The
Development does oversee that property, it's under The Development Authority. But that
is old Kimberley Clarke property that was deeded to the city, that we was gonna make a,
twenty years ago it was gonna be an industrial park, which we hadn't done anything with
yet. It's been just been sitting there doing nothing all this time. So, it's not owned by
The Development Authority, Mr. Russell can address that issue if he needs to cause he's
already talked to Mr. Sprouse about it to even make a swap of the land, that they could
use to bring the development in. They want to put up some box, type buildings that they
can store stuffin for, for the development.
Mr. Mayor: Mr. Russell
28
Mr. Russell: Obviously we had some conversations with the Development
Authority. They have some interest in other properties that the City owns and would be
more than, at the time we talked we were interested in the potential of swapping some
potential land there. I think that, while they may have title to the land, and I can't speak
specifically to that, and I apologize for that, uh, obviously we do control, um the
opportunity there. I'm sure that as we control their budget strings, they'd be more than
willing to talk to us as we deal with that particular area.
Mr. Mayor: Commissioner Williams, I believe I've recognized you twice.
Mr. Williams: Yes, sir, Mr. Mayor I'm waiting on a motion so (unintelligible)
Mr. Mayor: Commissioner Hatney.
Mr. Hatney. Mr. Administrator, if I'm remembering correctly, I believe you were
asked to select more than one site.
Mr. Shepard: We were unable to find any other site that we had a potential
control over, that uh, was suitable. It was amazing to me how hard it was to put a one
mile strip on a piece of land there, without running over into other areas. Uh, this is the
only suitable site that we have the potential to control, that um, we looked. There might
be some private sector land available. Uh, but without any funding source, without any
direction, without any ability to control that property, this was the best shot that we had,
sir.
Mr. Grantham: Mr. Mayor?
Mr. Mayor: Commissioner Grantham.
Mr. Grantham: Uh, to follow up on that question, Mr. Mayor, from Rev. Hatney.
Even though there may be some land that's not controlled by the government, I would to
at least see the options that we might have. I think, several people have discussed, you
know, the potential and what you have here in this report and we all see that potential.
But, there would be a, a, clearer picture to me if I had an option to look at possibly it
should be located or could be located based on additional land. And, even if we had to,
to do some bonding of some sort with a private public partnership in order to get a
location to have a different location than what we're talking about right now. So, I think
that there's some, there's still some due diligence in this and the concept, the idea and I
think even the study, you know can prove the profitability behind it. But, to me the
location seems to be the most serious matter that we have right now and that we've had in
quite some time. So, I'm of the opinion to let's make one giant step forward and find a
couple locations that could house this facility, even if we have to buy that property, even
if we have to a private public partnership going and bond the facility such as we have
done on other facilities that we've been involved in. So I think that would be certainly
something we need to look at. At least that option is there for us. Thank you.
29
Mr. Mayor. Okay. Commissioner Hatney.
Mr. Hatney. The individual's that's concerned with the noise, I think even with
the boat races going on and those persons that live near the river from Gordon Acres all
the way to the river going to South Carolina, when they fire them boat you ain't heard no
noise. But you need to make the adjustment, the minimal adjustment cause it happens
every year. I mean, the noise thing, my concern is to make sure we utilizing those 1700
acres---on these properties and I don't think there's anything wrong with that. That's
why I asked---cause I thought we asked you to bring a least two, at least two or three
sites, that's why I'm raising these questions. I'm not against the racetrack at all---My
question was that I thought we asked you to find, whether we controlled that land or not,
was not the question, was not if, was if it would fit somewhere else.
Mr. Shepard: There's at least one other potential site that we do not have control
over, that we've had some conversation about, that would require a fiscal outlay of our
dollars basically, Uh, that's always a potential and with direction I would love to able to
continue the dialog or begin and continue the dialog with the potential owners of that site.
I would hesitant to put that in the public venue at this particular point in time because of,
as soon as I do the price is gonna go back up again. Uh, and that's the way that goes, but
um, we have, we did have conversations with several other people but I couldn't get close
to, to making that happen in those particular locations.
Mr. Mayor: Okay, I'm, I was just looking. I'll get to you in a second
Commissioner Cheek. Commission Williams I think I've gotten to you twice on this. I
would look for some sort of a motion for a ---authority to charge the Administrator with
continuing to bring, to bring back a couple more seats, uh sites, but I don't think
anybody's ready to vote on final approval at this point. Commissioner Cheek:
Mr. Cheek: I'll make a motion and than, I do have a comment Mr. Mayor. The
motion would be to authorize the Administrator to move fonvard, um with one,
identifying alternative sites, two, to develop a road map with milestones for um, for
financing, construction and so forth um, and that occur in under a month. We've
waited on this for six months and I think that having GIS an excess ability to block some
land that we can look up on the computer in a matter of a couple of minutes, I think we
can do.
Mr. Mayor: Would you basically say a final package to be voted on by the end of
calendar year 2006?
Mr. Bowles: Rome wasn't built in a day.
Mr. Williams: This ain't Rome, this ain't Rome.
Mr. Cheek: Rome was built in fact and was a prosperous city, it had a tax base
and jobs so, Mr. Mayor I would say by end of, end of, what is this the 3'd day of October,
the end of October.
30
Mr. Williams: I second that.
Mr. Cheek: We have a motion and a second,---this discussion Mr. Mayor, but I'm
gonna make this observation for all the members of this Commission. Cause we have
half the group sitting here today that can't figure out or questions why we can't move
forward with building the, the uh, convention center down here because it, it, the other
half doesn't agree. We get the other half of the Commission that says why in the world
can't we build a drag strip on this site that we don't have to level, that is flat which will
save millions of dollars, that we already have control of. It's big enough to grow the
thing. These are two issues that make good common sense and if we could just come
together we could solve the solve the convention center and the drag strip issue and
create economic prosperity for both areas of this City. Highway 56 is never gonna have
less traffic. Thank God they're gonna build another nuclear energy source down there
too. This generation of growth, which if we do it like the, like the Augusta National has
been done, do it right. Poor Joe has to listen to the screams and claps over there. I know
that just destroys you about once a year doesn't it? I mean things are changing.
Augusta's growing, we've gotta grow our local economy Mr. Mayor. We have a way of
to develop a full-fledged convention center in one location and complete something we
started. We have a way to add another leg to our economic um, table basically, to prop
this City up and grow it in an area that has been economically depressed except for home
growth. Thank God, if you go back and look at what they did out in Colorado. When
Denver built their airport they had the need for a new airport, they went out and took a
lowly populated land and built a major airport and now it's an economic hub for that
area. But they had to go displace a few people, and build a new airport, and improve
their city. We're trying to do the same thing. Ladies and gentlemen, we kick around too
many things and if we could just both look at the situation we face with this convention
center and with this drag strip and see that they are both in the best interest to the city,
and forward with them, this city would be better off and them we could deal with the
budget and other items.
Mr. Mayor. Okay, we have a motion and a second. Commissioner Hatney:
Mr. Hatney: One question. Has the concept been adopted by the board.
Mr. Williams: Yes, yes sir it has.
Mr. Mayor: Mr. Administrator has the concept in fact been adopted?
Mr. Shepard: I don't think there's ever been any discussion or any other
conclusion that this is something we should look at. I don't know if there's been, and I'd
have to ask Lena to help me on that, when you adopted the opportunity to do the study,
uh the concept with doing that is, is, where I was---
Mr. Williams: Concept? What is that?
31
Mr. Shepard: ---that's where I was riding on, that basically is when you did the
study you developed the concept that, that this is something we ought to look at.
Mr.
Mr.
Williams.
Mayor. Okay, we have a motion and a second.
William: Yes sir, just in time.
Mayor: And, on the motion, and you need to be recognized by the chair, Mr.
Mr. Williams: I appreciate it.
Mr. Mayor. I recognize you.
Mr. Williams: Okay, well, you say I need to be recognized. I'm waiting to be
recognized. But, uh, let's go back to the basic, the concept, when we brought this in, to
go ahead and do this study. That's why we did the study. Speaking of the study, we
done spent $25,000.00, which I thought was ludicrous Mr. Smith, to spend that. You
ought to be able to go across the bridge and see that it was worth building. But since we
spent $25,000.00, Dr. Hatney said that you make an adjustment. It's not gonna be ah, ah,
a noise problem with the community like they think. I understand they ought to think
that cause when you hear about drag strip, you've always got the negative side of it, you
always thought it was kids in the street. These are grown, intelligent businessmen. These
are professionals. These are people that do it every week and sometime everyday if they
get the opportunity. But we need to understand, just because we don't it, that don't mean
it's bad, that it's wrong. Mr. Mayor, as the Mayor of this city who wants to help with the
tax base, who's gonna have to do one of two things this, this, November is to cut services
or raise taxes. If you don't wanna raise taxes we ought to be letting the general public
know we're trying to do something different to bring tax money in. Now if we don't do
this, that's telling the citizens of Augusta-Richmond County that we gonna raise your
taxes cause you can't cut out all of those things that the Administrator don't put on the
table. It's just not feasible. You won't have no peace in this community if you cut all of
those things out. But if you don't have no money, you're gonna have to do that, or
you're either gonna raise taxes. Now if we're not gonna continue to raise taxes, we could
but I don't see how, she called me wanting to know about the roll back. We rolled back
the taxes last year. I, I, disagree with that. We had the tax base up but we still rolled
them back. Now you're either gonna have money to work with in this community to get
things done or you're not gonna get anything done. It's just as simple as that. So, my
point Mr. Mayor, and I'm closing right now, we got an opportunity now to make a
difference in Augusta, to bring some revenue into Augusta, not to inflict anything on the
community, they need to understand. They, they, the people fought the transition center,
they went to Savannah, Georgia to look at one and find out it wasn't what they thought it
was. This is a different day. This is 2006. They got different cars, these ain't just
mufflers on old Chevrolets. These are professional racecars that we got out there. So I
just think---
Mr.
32
Mr. Mayor: Okay. We have a motion and a second. Commissioners will now
vote by the usual sign.
Mr. Grantham: Can you read the motion again Mr. Mayor?
Mr. Mayor: Madam Clerk:
The Clerk: The motion was to authorize the Administrator to move forward with
one alternative site and to develop a road map and milestone for financing the project and
a timeline the end of October.
Mr. Mayor: Commissioners will now vote by the usual sign.
Mr. Brigham, Mr. Grantham, and Mr. Smith vote No.
Motion carries 6-3.
Mr. Williams: Thank ya'll for coming---
Mr. Mayor: We voted on this, you had said there'd be other opportunities to
speak.
Mr. Speaker: ---this weekend, Thursday, Friday, Saturday, Sunday, Jackson
Dragway, there's twelve tracks meeting at Jackson Dragway with forty-two races in each
team, racing against each other. There will be over 500 racers this week, starting
Thursday, Friday, Saturday---
Mr. Mayor: Okay.
Mr. Speaker: ---it's just huge. You need to come on over there and take a look.
Mr. Mayor: Okay. Thank you. Mr. Cheek we voted on this, you---
Mr. Cheek. --- Mr. Mayor:
Mr. Mayor: Mr. Cheek.
Mr. Cheek: It was one of those energy drinks.
Mr. Mayor: Well, then, stop drinkin' 'em!
Mr. Cheek: Mr. Mayor, motion to reconsider ltem 22. We have a
representative who will state here that he lives in District 2that would like to address the
body on this issue. IJh, Item 22, motion to reconsider. I mean a second badly.
Mr. Williams: Second.
33
Commission Meeting Agenda
5/16/2017 2:00 PM
In-House Demolition Program
Department:
Department:
Caption:Approve to re-establish In-House Demolition Program in house
within 60 days and use contract services only for specialized
needs as deemed necessary. (No recommendation by
Engineering Services Committee May 9, 2017)
Background:The outsourced demolition has not worked for the long term.
Contracting this service is simply too expensive and the need is
too great to continue as we are going. We have the equipment
and the personnel (inmates included) to fully conduct this program
in house versus paying nearly $6,000.00 to tear down a structure
worth little or nothing. The in house demolition program has
worked great in the past leaving one to wonder why it was
discontinued in the first place.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/16/2017 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo