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Home My WebLink About2017-04-18 Meeting AgendaCommission Meeting Agenda Commission Chamber 4/18/2017 2:00 PM INVOCATION:Reverend Doctor Gaye Williams Ortiz, Minister, Unitarian Universalist Church of Augusta PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) American Heart Association. A. Congratulations! Team One Augusta on exceeding its $20,000.00 goal and raising over $23,000.00 for the American Heart Association. (Requested by the Administrator) Attachments Employee of the Month B. Congratulations! Mr. Robert Guy, Maintenance Division, Augusta Parks and Recreation April 2017 Employee of the Month. Attachments Richmond County Sheriff's Department C. Congratulations! Sheriff Richard Roundtree & the Richmond County Sheriff's Department on achieving "Triple Crown Status" with the National Sheriff's Association. (Requested by Commissioner Ben Hasan) Attachments Five (5) minute time limit per delegation DELEGATIONS D.Dr. Matthew Hutcherson regarding "Men's Saggy Clothing"Attachments CONSENT AGENDA (Items 1-41) PLANNING 1. Z-17-06 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Beacon Blue LLC, on behalf of WR Investors, LLC, requesting a Special Exception to allow Village Green Development per Section 13-15 of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 2.26 acres and known as 2349 Williams Street. Tax Map 034-4-025-00-0 . DISTRICT 1 Attachments 2. Z-17-15 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Gordon Group Development LLC requesting a change of zoning from Zone R- 1D (One-family Residential) to Zone R-3C (Multiple-family Residential affecting property containing approximately 8.11 acres and known as part of 1495 Goshen Road. part of Tax Map 199-0-088-00-0 DISTRICT 8 The private roadway will comply with the specified requirements of Augusta’s Street and Road Technical Manual; If a 60’ right-of-way is utilized, a minimum 20 foot front setback may be required; The lot configuration must be consistent with the concept plan submitted; Proposed building elevations and materials must be approved by the Planning and Development Department Director or designee. Attachments PUBLIC SERVICES 3.Motion to approve the National Recreation and Parks Association’s (NRPA) grant for a Nature Discovery Program (Wildlife Explorers) in the amount of $2,690.75. (Approved by Public Services Committee April 11, 2017) Attachments 4.Motion to approve the Sec. 5307 Augusta Public Transit grant application between the Federal Transit Administration (FTA) and Augusta, Georgia. (Approved by Public Services Committee April 11, 2017) Attachments 5.Motion to approve New Application: A. N. 17-14: request by James R. Key for a retail package Beer & Wine License to be used in connection with Fast Gas 2 located at 1342 Gordon Highway. District 1. Super District 9. (Approved by Public Services Committee April 11, 2017) Attachments 6.Motion to approve New Ownership Application: A. N. 17-15: request by Hye Ja Lee for a retail package Beer & Wine License to be used in connection with PK Pantry located 2502 Lumpkin Rd. District 6. Super District 10. (Approved by Public Services Committee April 11, 2017) Attachments 7.Motion to approve a request by Melissa Reyes for an Alcohol Special Event License for Mi Rancho 2, Inc located at 3064 Washington Road on May 5, 2017. (Parking Lot for Cinco de Mayo). (Approved by Public Services Committee April 11, 2017) Attachments 8.Motion to approve contract amendment between the GDOT and Augusta, GA regarding FTA Funding for FY 2017 in the amount of $286,655.40. (Approved by Public Services Committee April 11, 2017) Attachments 9.Motion to approve the selection of Blanchard and Calhoun Insurance Agency, Inc. for the Augusta Regional Airport Insurance Brokerage Services as approved by the Augusta Aviation Commission March 30, 2017. (RFP 17-141) (Approved by Public Services Committee April 11, 2017) Attachments 10.Motion to approve six-month probation of the Alcohol License, Dance License and Business License for Keion S. Taylor, d/b/a/ Last Call Upscale Restaurant & Lounge, 1721 Gordon Highway for failure to comply with the Augusta-Richmond County Alcohol Ordinance and Occupation Tax Ordinance and the hiring of two additional officers. (Approved by Public Services Committee April 11, 2017) Attachments 11.Motion to approve an award of bid with Innovative Fitness Solutions for Bid Item 17-149, weight room/exercise room fitness equipment. (Approved by Public Services Committee April 11, 2017) Attachments ADMINISTRATIVE SERVICES 12.Motion to approve subject to holding a 30-day public comment period after which the item will be presented to the May 16th Commission Attachments meeting for final approval regarding the return of Housing Opportunities for Persons with Aids (HOPWA) funding ($765,176.32) from HopeHealth, Inc. (Approved by Administrative Services Committee April 11, 2017) PUBLIC SAFETY 13.Motion to approve the usage of fund balance in fund 212 (State Drug Fund) to increase expense # 212031310/5311110 in the Richmond County Sheriff's Office. (Approved by Public Safety Committee April 11, 2017) Attachments 14.Motion to approve a request by the Richmond County Sheriff's Office to purchase a Milo Range Theater 180, 3-Screen Immersive Firearms and Force Options Simulator for training use at a cost of $109,880.00. (Approved by Public Safety Committee April 11, 2017) Attachments FINANCE 15.Motion to approve renewal of annual POL/EPL policy with J. Smith Lanier Insurance with annual quote. (Approved by Finance Committee April 11, 2017) Attachments 16.Motion to approve a request from the Development Authority of Richmond County under TEFRA for approval of AU Medical Center 2017 Series Bonds in a sum not to exceed $75,000,000. (Approved by Finance Committee April 11, 2017) Attachments 17.Motion to approve a request from Huntsman Pigments and Additives for an abatement/refund of interest and penalties on Bill No. 2016304332. (Approved by Finance Committee April 11, 2017) Attachments 18.Motion to approve the adjustment of the 2016 Probation Office budget to reflect revenue collected and additional expenses incurred and charge to 2016 General Fund Contingency.(Approved by Finance Committee April 11, 2017) Attachments 19.Motion to approve engagement of MAXIMUS to perform indirect cost allocation study. (RFP 17-143) (Approved by Finance Committee April 11, 2017) Attachments 20.Motion to approve a request from the Richmond County Sheriff's Office to carry over funds ($35,196.25) obtained from a 2016 sale of a surplus boat to 2017. The agency intends to use this funding to purchase a boat for the agency. (Approved by Finance Committee April 11, 2017) Attachments 21.Motion to approve agreement with Augusta Canal Authority for funding as authorized in SPLOST phase 7. (Approved by Finance Committee April 11, 2017) Attachments 22.Motion to approve agreement with Boys and Girls Club of the CSRA, Inc. for funding as authorized in SPLOST phase VI. (Approved by Finance Committee April 11, 2017) Attachments ENGINEERING SERVICES 23.Motion to delete the award of the preliminary engineering concept phase of the Design Consultant Services Agreement to Wolverton & Associates, Inc., in the amount of $491,688.00 for the 15th Street Pedestrian Improvement Project as requested by the AED. RFQ 16-246 approved March 29th Commission meeting. (Approved by Engineering Services Committee April 11, 2017) Attachments 24.Motion to determine that the alley between Hogan Street and Adrian Street, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party (ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. (Approved by Engineering Services Committee April 11, 2017) Attachments 25.Motion to determine that the 0.06 acres adjacent to 1507 Saint Luke Street, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party (ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. (Approved by Engineering Services Committee April 11, 2017) Attachments 26.Motion to determine that a portion of Heath Street, East of Berckmans Road as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. (Approved by Engineering Services Committee April 11, 2017) Attachments 27.Motion to determine that Richmond Lane, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32- 7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. (Approved by Engineering Services Committee April 11, 2017) Attachments 28.Motion to approve and authorize implementation of Augusta Engineering Department (AED) Reorganization as requested by AED. Funding is available in Engineering SPLOST Admin Funds and Stormwater Utility Services Funds, and no net increase in AED authorized FY17 General Fund budget. (Approved by Engineering Attachments Services Committee April 11, 2017) 29.Motion to approve award of Bid Item 17-148 Deans Bridge Road MSW Landfill Phase III-2016 Gas Collection and Control System (GCCS) Expansion to SCS Field Services, the lowest responsive bidder. (Approved by Engineering Services Committee April 11, 2017) Attachments 30.Motion to authorize condemnation to acquire property in fee simple interests (Parcel 059-2-767-00-0) – 1437 Twiggs Street. (Approved by Engineering Services Committee April 11, 2017) Attachments 31.Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-1-033-00-0) – 155 Aragon Drive. (Approved by Engineering Services Committee April 11, 2017) Attachments 32.Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-3-009-00-0) - 2006 Florida Road. (Approved by Engineering Services Committee April 11, 2017) Attachments 33.Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-4-129-00-0) – 2086 Leona Street. (Approved by Engineering Services Committee April 11, 2017) Attachments 34.Motion to authorize condemnation to acquire property in fee simple interests (Parcel 033-2-114-00-0) – 2642 Wheeler Road. (Approved by Engineering Services Committee April 11, 2017) Attachments 35.Motion to approve change order to American Hydro Corporation (formerly WEIR American Hydro) (RFQ Item #13-193) for the Goodrich Street RWPS Improvements CIP Project. (Approved by Engineering Services Committee April 11, 2017) Attachments 36.Motion to approve and authorize a contract with Cranston Engineering, the City and the DDA in the amount of $125,680.00 for the Attachments design services for Phase II James Brown Streetscape Project. (Approved by Engineering Services Committee April 11, 2017) 37.Motion to approve the installation of six Streetlights on Tripps Court at a cost of $134.36 per month. This is also to approve a new lighting tax district for the 13 lots associated with the above road. Funding is available in the Street Lighting budget account #2760416105312310. (Approved by Engineering Services Committee April 11, 2017) Attachments PETITIONS AND COMMUNICATIONS 38.Motion to approve the minutes of the regular meeting of the Commission held March 29, 2017 and Legal Meeting held April 11, 2017. Attachments SUBCOMMITTEE 2017 Internal Audit Schedule 39.Motion to approve proposed 2017 schedule of internal audit tasks to include Probation Services and timeline. (Approved by Pension & Audit Committee April 11, 2017) Attachments External Auditor 40.Motion to approve the recommendation of the selection committee to award the contract to engage firm of Mauldin Jenkins, Certified Public Accountants as external auditors. (Approved by the Pension & Audit Committee April 11, 2017) Attachments Internal Auditor 41.Motion to approve the recommendation of the selection committee to award the contract to engage firm of Serotta Maddocks Evans, Certified Public Accountants as internal auditors. (Approved by Pension & Audit Committee April 11, 2017) Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 4/18/2017 AUGUSTA COMMISSION REGULAR AGENDA 4/18/2017 (Items 42-48) ADMINISTRATIVE SERVICES 42.Discuss Animal Services Department. (Requested by Commissioner Marion Williams) Attachments 43.Motion to approve request for New Position in the Coroner's Office.(No recommendation from Administrative Services by Public Services Committee April 11, 2017) Attachments 44.Discuss Augusta Law Department. (Requested by Commissioner Marion Williams) Attachments 45.Discuss Central Service (Fleet) Department. (Requested by Commissioner Marion Williams) Attachments 46.Motion to approve the request for space from the Secretary of State, Brian Kemp, to establish a local regional office within the Municipal Building on the second floor near the Mayor's suite. (No recommendation from Administrative Services Committee April 11, 2017) Attachments APPOINTMENT(S) 47.Motion to appoint Daniel R. Dunlap, 911 Director, to fill the remainder of the unexpired term of Dominick Nutter on the Region VI EMS Council. (Approved by Administrative Services Committee April 11, 2017) Attachments LEGAL MEETING Upcoming Meetings www.augustaga.gov A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 48.Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 4/18/2017 2:00 PM Invocation Department: Department: Caption:Reverend Doctor Gaye Williams Ortiz, Minister, Unitarian Universalist Church of Augusta Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM American Heart Association. Department: Department: Caption: Congratulations! Team One Augusta on exceeding its $20,000.00 goal and raising over $23,000.00 for the American Heart Association. (Requested by the Administrator) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM Employee of the Month Department: Department: Caption: Congratulations! Mr. Robert Guy, Maintenance Division, Augusta Parks and Recreation April 2017 Employee of the Month. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM Richmond County Sheriff's Department Department: Department: Caption: Congratulations! Sheriff Richard Roundtree & the Richmond County Sheriff's Department on achieving "Triple Crown Status" with the National Sheriff's Association. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo NarroNer SsrRmrs, AssocrATroN JoNrruerv F. THovrsox Executive Director and CEO March 3l,Z0l7 Sheriff Richard Roundtree Richmond Counry Sherif,ps Office 401 Walton Way Augusta" GA 30901 Dear SheriffRoundtee: Congratulations to you and your staff on achieving "Triple Crown status,, with the NationalSheriffs' Association. You are one of only 44 sheri-ffs' offices in the United States to haveattained this status. only by attaining simultaneous accreditation, through the Commission on Acgeditation forLaw Enforcement (CALEA); the Commission on acclditation for Corrections (CAC) of theAmerican correctional Association (ACA); and, the National Commission on CorrectionalHealth Care (NCCllA) does a sheriffs office receive this most prestigious award. The Richmond County Sheriffs oflice will be recognized as a recipient of this award andwill be Presented. with the "Triple Crown" plaque at the Business Session al the NationalSheriffs' Association's Annual Education_and Technology Expo, in Reno, Nevad4 on Mondayafternoon, June 26, 2017 at3:30pm in the Ballroom of thi Reno Convention Center. once again, on behalf of the members of the National Sheriffs' Association, please aeceptour congratulations on this achievement. A \t Gffi,m ecutive Director and CEO l450Duke St. . Alexandria,\A 22314 . ?03.836.?g27 phone . 703.683.6541 fax . u'wwsheriffs.org . jfrhompson@;sheriffs.org Commission Meeting Agenda 4/18/2017 2:00 PM Saggy Clothing Department: Department: Caption:Dr. Matthew Hutcherson regarding "Men's Saggy Clothing" Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Har 2? l7 O5:39p Dn. l"lettheuJ Hutchenson 7069250 1 59 p.1 AGENDA ITEM REQUEST FORM commission meetings: First and third ruesdays of each month - 2:00 p.m. Committee meetings: Second and last Mondays of each month - 12t45 to l:05 p.m. C ommi ssion/C omm ittee: / commission Dateof Me ,e.ire 4 f tul t7 Date of Meeti"g--*T- (Please check one and insert meeting date) Public Safety Committee Public Services Committee Administrative Services Committee Engineering Senrices Committee Finance Committee trarrrt,'-2 Telephone Number: FaxNumber: E-Mail Address: on/Topic of Discussion to be placed onn\g Date of Meeting Date of Meeting Date of Meeting Date of Meeting contact rnformation for Individual/Presenter Making the Request: Please send this request form to the following address: Ms. Lena J. Bonner Clerk of Commission Room 806 Municipal Building 530 Greene Street Augusta, G,{ 30901 Telephone Number: 7 06-821-1820 Fax Number: 706-82I-1838 E-Mail Address: lhonner@augustaga.gov Requests may be faxed, e.mailed or delivered in person and must be received in the Cterk's Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and 5:00 p.m. on the Tuesday preceding the Committee meeting of the follolving week. A five- minute time limit will be allowed for presentatiols. Commission Meeting Agenda 4/18/2017 2:00 PM Z-17-06 Department:Planning and Development Department:Planning and Development Caption: Z-17-06 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Beacon Blue LLC, on behalf of WR Investors, LLC, requesting a Special Exception to allow Village Green Development per Section 13-15 of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 2.26 acres and known as 2349 Williams Street. Tax Map 034-4-025-00-0 . DISTRICT 1 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM Z-17-15 Department:Planning and Development Department:Planning and Development Caption: Z-17-15 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Gordon Group Development LLC requesting a change of zoning from Zone R-1D (One-family Residential) to Zone R- 3C (Multiple-family Residential affecting property containing approximately 8.11 acres and known as part of 1495 Goshen Road. part of Tax Map 199-0-088-00-0 DISTRICT 8 The private roadway will comply with the specified requirements of Augusta’s Street and Road Technical Manual; If a 60’ right-of- way is utilized, a minimum 20 foot front setback may be required; The lot configuration must be consistent with the concept plan submitted; Proposed building elevations and materials must be approved by the Planning and Development Department Director or designee. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:Cover Memo Clerk of Commission Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM 2017 NRPA Grant for a New Nature Discovery Program Department:Recreation and Parks Department Department:Recreation and Parks Department Caption:Motion to approve the National Recreation and Parks Association’s (NRPA) grant for a Nature Discovery Program (Wildlife Explorers) in the amount of $2,690.75. (Approved by Public Services Committee April 11, 2017) Background:The Augusta Recreation and Parks Department is one of only four departments nationwide to receive funding from the NRPA for the new Wildlife Explorers program. Wildlife Explorers encourages hands-on learning outdoors and inspires children ages 5-10 to explore nature in our local parks. The program will be conducted weekly at Diamond Lakes, McBean, Barton Village, and Brigham Community Center starting June 5th – July 21st. Analysis:The grant provides the mechanism for Augusta, Georgia to receive $2,690.75 in 2017. Financial Impact:Augusta does not have to match the grant and the program can be implemented within existing programs. Alternatives:1. To approve the 2017 NRPA grant for the Augusta Recreation and Parks Department. 2. To deny, this would result in forfeiting grant funds and educational resources. Recommendation:To approve the 2017 NRPA grant for the Augusta Recreation and Parks Department. Funds are Available in the Following Accounts: Fund 220 Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo NRPAAwards Grant Funding for New Nature DiscoYery Program (March 1,2017) Gruntees include purk und recreotion ogencies in four f/.,.S. cities und towns Ashburn, Va. (March 1,2017) - In today's increasingly digital society, the need to educate children on the importance of connecting with nature is apparent, especially in underserved, low- income areas where there aren't a lot of opportunities for kids to explore the natural world around them. That's why the National Recreation antl llark Associatiorr $IRPA) has selected these four park and recreation agencies to receive funding for its new Wildlife Explorer's program: . Omaha Parks and Recreation, Omaha, Neb.. City of Tukwila Parks and Recreation, Tukwila, Wash.. Mooresville Parks & Recreation Department, Mooresville, N.C.. Augusta Recreation and Parks, Augusta, Ga. Wildlife Explorers, which aims to reach 200,000 children over the next three years, encourages hands-on learning outdoors and inspires children ages 5-10 to explore nature in their local parks. The program leverages existing out-of-school programming happening at local park and recreation centers and was designed to be implemented in any outdoor space and by anyone regardless of their experience facilitating environmental or conservation programming. "At NRPA we are proud to help support the nation's next generation of environmental advocates," said Lori Robertson, NRPA Director of Conservation. "Parks everywhere play an important role in helping children discover the wonders of nature. Now, through this grant, children who've never had the opportunity to explore nature will be able to do so right in their own communities." The Wildlife Explorers program includes a six chapter curriculum framework that was developed by NRPA in partnership with National Wildlife Federation and Cornell Lab of Ornithology, and culminates with an environmental action project that allows students to address a local environmental challenge facing their community. For example, participants may plant stream buffers or construct rain gardens to support improved watershed health or plant trees to improve water and air quality. The grant funding, provided by the U.S. Environmental Protection Agency, will be used to help agencies pay for the action project and program supplies. According to a2013 survey conducted by the National Environmental Education Foundation, the majority of Americans consider parks to be a trusted source of environmental information. Forty- three percent of park and recreation agencies provide dedicated environmental education during out-of-school time. To leam more about Wildlife Explorers, visit r,vu,w. nrpa. nrgirvildl i tee xp lo rersi. To learn more about NRPA, visit rvrvlv.nrpa.org/. ### About The National Recreation and Park Association The National Recreation and Park Association is a national not-for-profit organization dedicated to advancing park, recreation and conservation efforts that enhance quality of life for all people. Through its network of more than 52,000 recreation and park professionals and advocates, NRPA encourages the promotion of healthy and active lifestyles, conservation initiatives and equitable access to parks and public space. For more information, visit \,vww.nrya.org. For digital access to NRPA's flagship publication, Parl<s & Recreation,visit rvvvr.v.parksandrecreation.org. AUGUSTA, GEORGIA New Grant ProposaUApplication Before a Department/agency may apply for the grant/award on behalf of Augusta Richmond County, they must first obtain approval signature from the Administrator and the Finance Director. The Administrator will obtain information on the grant program and requirements from the funding agency and review these for feasibility to determine if this grant/award will benefit Augusta Richmond County. The Finance Director will review the funding requirement to determine if the grant will fit within our budget structure and financial goals, Proposal Project No. Project Title PR000087 RECREATIC Wildlife Explorers Grant This grant will reach 100 kids in underserved low-income communities through their out of school time for a hands-on environmental improvement project that students must conduct in their community park space. The target age range is 5 to l0 years old for a 6 week period. This will provide kids with fun positive outdoor experiences to increase their comfort spending time in nature and encourage learning out-of-doors. Local Match: No EEO Required: No Start Date: 0610512017 Submit Date: 02120/2017 Total Budgeted Amount: 2,690.75 Sponsor: GM0029 SponsorType: pVT Purpose: l3 Name End Date: 08llll20l7 Department 061 Total Funding Agency: National Rec, & Parks Assoc. Private Entity Community Contacts Phone HfECIEOVEE rt yM I NISTMTOR.S OFFICE fi8 2 I 2ot7 qUGUSTA.RICHMOI{D COUNTY Recreation Cash Match? 2,690.75 Total Cash Match Flow Thru ID: 0.00 N Type ID I curoto Smith, Joanie (706)796-409s Tvpe FA By G. PARKER Approvals Date 02/22120t7 Dept. Signature: Grant Coordinator l.) I have reviewed the Grant application and enclosed materials and: v{i"athe grant/award to be feasible to the needs of Augusta Richmond County o Deny the request /9, n,-.u?(.'J O^i * Finance Director s9-gc)-/ 7 Date 2.) yedreuie*ed the Grant application and enclosed materials and: y' Approvethe Department Agency to move forward with the application4- Date User: JS3073 - JOANIE SMITH Report: GMl000_PROPOSAL - GMl000: Grants Managemen Page I Current Datel 02/2012017 Current Time: l4:59:00 AUGUSTA, GEORGIA New Grant ProposaUApplication Before a Department/agency may apply for the grant/award on behalf of Augusta Richmond County, they must first obtain approval signature from the Administrator and the Finance Director. The Administrator will obtain information on the grant program and requirements from the funding agency and review these for feasibility to determine if this grant/award will benefit Augusta Richmond County. The Finance Director will review the funding requirement to determine if the grant will fit within our budget structure and financial goals. Proposal Project No. Project Title This form will also be used to provide the external auditors with information on all grants for compliance and certification requirements as required by the State and Federal Government. User: JS3073 - JOANIE SMITH page Report: GMI0OO_PROPOSAL - GMl000: Grants Managemen 2 Current D^te': 02/2012017 Current Time: l4:59:00 .\l /,\r iz4l* {-Jtl R PA }fil,*?L i,,.Jsr,,J?,1, February 7,20L7 Dear Joanie Smith, Thank you for submitting an application for the NRPA Wildlife Explorers Grant. I am writing to inform you that Augusta Recreation and Parks has been selected to receive a 52690.75 cash grant to implement the Wildlife Explorers program in your community. ln addition to the cash award, your agency will receive a supply package needed to implement the program, which includes a leader guide, classroom materials and printed workbooks. Congratulations! Overview of the program: The Wildlife Explorers nature discovery program was developed by NRPA in cooperation with the National Wildlife Federation and the Cornell Lab of Ornithology and is designed to be fun and easily implemented by anyone - whether they've had nature programming experience or not. The program is adaptable to suit local environmental features and conditions while providing a framework that includes a series of six environmental education activities, followed by a hands-on environmental improvement project. Target age range: 5 to 1-0 years old Program timeframe: Programs must be implemented and completed by August tt,,2Ot7 Suggested program length: 5-weeks (meeting one to three times per week) Suggested activity length: 45 minutes to one hour per week Location: Parks and recreation centers Staffing: Little to no experience with subject matter required ln addition to implementing the Wildlife Explorers curriculum in your out-of-school time programming, you are required to complete a hands-on environmental improvement project with students. We welcome creative and innovative ideas for the environmental action project that suit the needs and interests of your agency. Some suggested ideas from past grantees include: o PlantinB a pollinator garden to attract Monarch butterflies;o Building bird/bat nesting boxes;o Building insect hotels;o Hosting a community tree planting event. Using NRPA's online platforms, NRPA will promote your agency's efforts and share success stories from your programs. We ask that you document the program by taking photos, collecting quotes from participants, sharing success stories on your agency's social media pages. Goals of the program: o To increase exposure to and comfort in nature and provide meaningful experiences outdoors for youth and staff participants from underserved low-income communitieso To enhance youth participants' knowledge of outdoor ethics "\!r,Sr teal =; 1"1*l RPA }fir,,il?r.i1,Jss,:?i. o To increase park agencies and their leaders comfort and capacity to lead nature programming outdoors o To increase park and recreation agency access to valuable resources to support environmental education in a park and recreation setting o To provide a local environmental benefit to a park site through Wildlife Explorers action project Program Requirements: o Sign and return the MOU to NRPA by February t3,2Ol7 to confirm that Augusta Recreation and Parks will participate in the Wildlife Explorers program. o Notify NRPA of your program start date (no later than June 23,2OL71and end date (no later than August Ll,2OL7l by February 20,20L7.o Program facilitators will attend a NRPA led webinar training prior to the start of the program. Date forthcoming. o Submit completed pre-evaluations and an outline of the planned environmentalimprovement project (templates will be provided) to NRPA during the second week of the program. o Complete an environmental improvement project by August LL,2Ol7. . Submit completed pre/post evaluations, leader surveys, final reports and pictures to NRPA by August 25,2017. Reporting and evaluation templates will be provided. I look forward to working with you on the Wildlife Explorers program and to hearing from you with your commitment soon. Please feel free to reach out to me by phone or email with any questions. Sincerely, Conservation Program Manager .\t/,arlr474t"nnpa National Rscrs,rtion and Pnrk Association National Recreation and Park Association 22377 Belmont Ridge Rd I Ashburn, VA 20148 703.858.2147 | sozbenian@nrpa.ors I www.nrpa.ore (-- .)\<) Serda Ozbenian Commission Meeting Agenda 4/18/2017 2:00 PM 5307 Grant Department:Augusta Public Transit Department:Augusta Public Transit Caption:Motion to approve the Sec. 5307 Augusta Public Transit grant application between the Federal Transit Administration (FTA) and Augusta, Georgia. (Approved by Public Services Committee April 11, 2017) Background:APT has been awarded a grant in the amount of $97,863, for Capital purchases to acquire the following items: Communications equipment, Fiber Optics cable for new Administrative and Bus Maintenance Facility. Analysis:The approval of this grant application will allow Augusta Public Transit to continue to provide transportation service to the Citizens of Augusta-Richmond County in a more efficient manner. Financial Impact:The allocated funding breakdown is: Total Cost Split Federal Local Capital $122,329 80/20 $97,863 $24,466 Alternatives:None. If you do not approve this grant, we will lose the money. This money will be used to help fund Transit’s capital projects. Recommendation:Approve the submission of this grant application. Funds are Available in the Following Accounts: Fund 547 REVIEWED AND APPROVED BY: Finance. Law. Cover Memo Administrator. Clerk of Commission Cover Memo DOT FTA U.S. Department of Transportation Federa! Transit Administration Application Part 1: Recipient lnformation Name: AUGUSTA-RICHMOND, COUNTY OF Recipient tD Recipient OST Type Recipient Alias Recipient DUNS 2016 City AUGUSTA RICHMOND COUNTY GEORGIA 073438418 Location Type Address ztp Federal Award ldentification Number (FAIN) Temporary Application Number Application Name Application Status Application Budget Number 2016-2017-1 2016-2017-1 FY 13 - 5307 CAPITAL GRANT ASS]STANCE Transmitted / Ready for FTA Review 0 Headquarters PhysicalAddress Mailing Address 535 TELFAIR ST 535 TELFAIR ST DONNA WILLIAMS AUGUSTA AUGUSTA AUGUSTA GA GA GA 30901 30901 30901 Union lnformation Union Name Address 1 Address 2 NONE City State Zipcode Contact Name Telephone Fax E-mail NONE Website Part 2: Application lnformation Title: FY 13 - 5307 CAPITAL GRANT ASSISTANCE FAIN Application Status Application Type Date Created Last Updated FromDate TEAM? 2016- Transmitted / Ready for FTA Orrn,2017-1 Review 312012017 312012017 No Application Executive Summary The CapitalAssistance Grant is for 5307 FY13 lapsing funds, $97,863, scheduled to lapse September 30, 2018. The Federal Share is $97,863 and the Local Share is $24,466 for a total of $122,329. Augusta Public Transit is in the process of relocating its current Administration and Bus Maintenance Facility to 2844 Regency Boulevard/2413 Jennings Road, Augusta, GA. The grant funds will establish connectivity to Transit's lT infrastructure by means of a Fiber Optic cable installation and the cable will be dedicated to APT only. This includes all hardware. The Fiber Optics belong to the City of Augusta and Transit needs its own line to connect to the City for its use of the Transit Servers for information storage. 1. Estimated: Start Date: October 31,2017; End Date: March 31,2018. 2. This application does not include funds for Research andior Development Activities. 3. lndirect Cost will not be applied to this application and its scope of work. 4. The Application Section 5307 Federal Assistance is the Designated/Direct Recipient. 5. Source of Local Funds: 20% malch funds will be allocated through Augusta's General Fund. Delinquent Federal Debt No, my organization does not have delinquent federal debt. Requires E.O. 12372 Review No, this application does not require E.O. 12372 Review. Subject to Pre-Award Authority Yes, this application is subject to Pre-Award Authority. Application Point of Contact lnformation First Name Last Name Title E-mailAddress Phone Sharon Dottery transit contract manger sdottery@augustaga.gov 706-821-1818 Application Budget Control Totals Funding Source 49 USC 5307(h) - (MAP 21) Passenger Ferry Disc. Grant Program (FY2013 &Fwd) Local Local/ln-Kind State State/ln-Kind Other Federal Transportation Development Cred it Total Eligible Cost Section of Statute 5307-28 CFDA Number 20507 Amount $97,863 $24,466 $0 $0 $0 $0 $0 $122,329 Project Number 2016-2017-1- P1 2016-2017-1- P1 Budget ltem 1 16-OO SIGNAL & COMM (116- EQUTPMENT (BUS) ) FTA Non.FTAAmount Amount Total Eligible Amount Quantity $97,863.00 $24,466.00 $122,329.00 PURCHASE MISC 1 1 .62.20 COMMU N r CATTONS $97, 863. 00 $24,466. 00 $122,329.00 EQUIP Application Budget Earmark and Discretionary Allocations This application does not contain earmarks or discretionary allocations. Sources of Federal Financial Assistance This application does not contain any sources of federal financial assistance. Part 3: Project lnformation Proiect Title: 2016 -2017 -FYl3 5307 CAPITAL GRANT ASSISTANCE Proiect Number Temporary Project Number Date Created Start Date End Date 2016-2017-1-p1 2016-2017-1-p1 3t20t2017 1013112017 313112018 Project Description This grant is for 5307 FY13 lapsing funds, $97,863. The Federal Share is $97,863 and the LocalShare is $24,466. Project Benefits The grant funds will establish connectivity to Transit's lT infrastructure by means of a Fiber Optic Cable installation and the cable will be dedicated to APT only. This includes all hardware. The Fiber Optics belong to the City of Augusta and Transit needs its own line to connect to the City for its use of the Transit Servers for information storage. Additional lnformation APT is continuing to strive to enhance its image in the community and provide efficient and reliable transportation service by working to improve the correlation between service levels and current demand. Location Description The location of Augusta Public Transit's project, Administration and Bus Maintenance Facility fiber optics will be located at2844 Regency Boulevard/2413 Jennings Road, Augusta, GA 30906. Security No -- our organization will NOT expend at least 1% of the 5307 funds in this application for security- related projects Project Location (Urbanized Areas) UZA Code 1 39540 Area Name Augusta-Richmond County, GA-SC Congressional District lnformation State Georgia Georgia District 2 9 Sanford D Bishop Doug Collins Project Control Totals Funding Source 49 USC 5307(h) - (MAP 21) Passenger Ferry Disc. Grant Program (FY2013 &Fwd) Local Local/ln-Kind State State/ln-Kind Other Federal Transportation Development Cred it Total Eligible Gost Section of Statute 5307-28 CFDA Number 20507 Amount $97,863 $24,466 $0 $0 $0 $0 $0 $1223?p Project Budget Proiect Number 2016-20',t7-1- P1 2016-2017-1- P1 Budget ltem 1 16-OO SIGNAL & COMM (116- EOUTPMENT (BUS) ) $97,863.00 $24,466.00 $97,863.00 $24,466,00 $122,329.00 FTA Non.FTAAmount Amount Total Eligible Amount $122,329.00 Quantity 0 PURCHASE MISC 1 1 .62.20 COMMUNICATIONS EQUIP Project Budget Activity Line ltems Budget Activity Line ltem: 11.62.20 - PURCHASE MISC COMMUNICATIONS EQUII Scope Name / Code Line ltem custom ltem Name SIGNAL & COMM PURCHASE MISC EeurpMENT (BUS) (i16-00) 11'62'20 coMMUNtcATtoNS EQUIP AQulslrloN 1 Extended Budget Description The grant funds will establish connectivity to Transit's lT infrastructure by means of a Fiber Optic cable instailation and the cable will be dedicated to APT only. This includes all hardware. The Fiber Optics belong to the City of Augusta and Transit needs its own line to connect to the City for its use of the Transit Servers for information storage. Life expectancy is 10 years. Wil! 3rd Party contractors be used to fulfillthis activity line item? No, 3rd Party Contractors will not be used for this line item. Activity Quantity Funding Source 49 USC 5307(h) - (MAP 21) Passenger Ferry Disc. Grant Program (FY2013 &Fwd) Local Local/ln-Kind State State/ln-Kind Other Federal Transportation Development Cred it Total Eligible Cost Section of Statute 5307-28 CFDA Number 20507 Amount $97,863 $24,466 $0 $0 $0 $0 $0 $122,329 Milestone Name Start Date Est. Completion Date Description The grant funds will establish connectivity to Transit's lT infrastructure by means of a Fiber Optic cable10t3112017 End Date 3t31t2018 installation and the cable will be dedicated to APT only. This includes all hardware. Life expectancy is 10 years. The grant funds will establish connectivity to Transit's lT infrastructure by means of a Fiber Optic cable installation and the cable will be dedicated to APT only. This includes all hardware. Life expectancy is 10 years. Project Environmental Findings Finding: Class ll(c) - Categorical Exclusions (C-List) Glass Level Description Class ll(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class ll(c) does not require documentation. Categorical Exclusion Description Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or accommodated by existing facilities, that does not result in a change in functional use of the facilities, such as: equipment to be located within existing facilities and with no substantial otf-site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. Date Description Date Class llc CE Approved Part 4: Fleet Details No fleet data exists for this application. Part 5: FTA Review Comments There are no review comments to display at this time. AUGUSTA, GEORGIA New Grent ProposaUApplication Beforc r DcprtmenUegcDcy Dry rpply for tbe grelt/rwrd oa bclelf of Augurie Rlchmord Couaty, ibey mutt lirtt obtrh rpprovel rlsDrturc from the Admld*rrtor rnd the Flnrnce Dlr€ctor. Tle Admlnhtrrtor wlll obteh leformrdor on the grul progrem rnd requiremente frcm tbe furdlng rgelcy end rcvlew thcre for fcdblllty to determine lf tlls 3naUrwerd wlll bcneft Augurtr Riclmold County. The Flornce Dlrector wlll rcvlew tbc fuadlng requlrcner! to determhc lf the gnlt willlt witbll our budget strofire rnd finrncirl goeb. Propoul Proloct No. Profcct Ti0e Stert Dile: l0Bll20l7 submlr Derc: 03Dl/2011 Totel Budgcted Amouat: 122,329.00 Spouror: GM0005 Spoamr T1'pc: 5' Purpore: 20 Nrme End Drtc: 0313112018 Depertnelt: (Dl Torrl Furdlng Agency: Fed Transit Adm Fcderal Public Transit Contrcts PR000098 TRANSII 5307 Capital Grant Assistaocc This grant is for 5307 FYl3 Funds to pwctrase fiUer Optics cabling for the new AdmnAlaintenance Facility. Source of cash match: General Fund EEO required (YN): No EEO Dcpt noticed: No MECETVED ADtrililtSrRATOR.S OFFICE ttAf, ,,910f AUGUSTA.RICHIioI{D cout{TY Transit Cerh Mrtcb? Y 97.E63.00 Totel Csh Mrtch: 24,4{r,W n9w flp lp; PhueIDTypt I cMtor5 Doucry, Sharon (705)82r-r818 Typc JL FA PATSTEPHENS Approvals Drte $nt/2017 l.l llyw revie*'ed the Grant application and acloscd nratcrials and: e4tna the grant/award ro bc fcasiblc to thc needs of Augusta Richmond Coung o D"ny tbc requcst 2.) l)rtereiewed the Grant application and enclosed matcrisls aod: y'approuethe Dcpartment Agency to move forward wilh the application the requesl ( will dso be ured the exterD.l rudltorr witb inforrretion on rll grrDti for complirnce rnd certlllcatlon requlremeltr es requlrcd by thc Strte rnd Fcdcrd GovemmenL Financc Director Rcporr: GMlfi)0_PROPOSAL - GM1000: Granb Managcmcnt: r CurrcllTfuirc: l7:3?:53 Commission Meeting Agenda 4/18/2017 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Application: A. N. 17-14: request by James R. Key for a retail package Beer & Wine License to be used in connection with Fast Gas 2 located at 1342 Gordon Highway. District 1. Super District 9. (Approved by Public Services Committee April 11, 2017) Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00 Alternatives: Recommendation:The Planning & Development recommend approval. The R.C.S.O. recommend approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership Application: A. N. 17- 15: request by Hye Ja Lee for a retail package Beer & Wine License to be used in connection with PK Pantry located 2502 Lumpkin Rd. District 6. Super District 10. (Approved by Public Services Committee April 11, 2017) Background:The is a New Ownership Application formerly in the name of Thomas K. Pak. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay of $1,330.00. Alternatives: Recommendation:The Planning & Development recommend approval. The R.C.S.O. recommend approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM Alcohol Special Event Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve a request by Melissa Reyes for an Alcohol Special Event License for Mi Rancho 2, Inc located at 3064 Washington Road on May 5, 2017. (Parking Lot for Cinco de Mayo). (Approved by Public Services Committee April 11, 2017) Background:This is an Event for Cinco de Mayo. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $100.00. Alternatives: Recommendation:The Planning & Development recommend approval. The R.C.S.O. recommend approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM Contract Amendment FTA FundingFY 2107 Department: Department: Caption:Motion to approve contract amendment between the GDOT and Augusta, GA regarding FTA Funding for FY 2017 in the amount of $286,655.40. (Approved by Public Services Committee April 11, 2017) Background:See attachment. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Russell R. McMurry, p.E., Commissioner GEORGIA DEPARTMENT OF TMNSPORTATION One Georgia Center, 600 West peachtree Street, NWAtlanta, Georgia 3030gTelephone: (4b4) 631_1ooo Ms. Sharon Dottery, Contracts ManagerAugusta, Georgia 1535 Fenwick Street Augusta, GA 30904 subject: Federal Transit Administration (FTA) Funding for Fy 2017project Number _ T005ggg Contract Amount_ $2 g6,655.40 Dear Ms. Dottery: This Ietter is to inform you of the need for an amendment to the above referenced contract between the GeorgiaDepartment of Transpolgtigl (GDor) and Augusta, Georgia. All existing contracts awarded with the FTAfunds after December 26, 2014, *uri be amenled io reflect current ."i"?"r"", to and requirements of theFederal office of Management and Budget (oMB) uniro.- Grant Guidance regulations. please refer to thefollowing articles and appendices of your contract and their associated amendments. ' Article I, scope and procedure, paragraph (h), is amended as follows: (h) The SPONSoR shall comply with all relevant Federal and State laws and regulationsrelating to the Federal rransit Administration (FTA) Section 531 I program, as well as thoseregulations and requirements included in the Federal office oitut*ug.ment and Budget UniformGrant Guidance, 2 cFR Part200,and any applicable provisions of the Hatch Act. . Article XI, payments, paragraph (B) (2), is amended as follows: 2' IT Is FURTHER AGREED that the sPoNSoR shall submit to the DEPARTMENT, ifapplicable' an audited financial statement_reflecting all eligible costs incurred for thesPoNSoR'S public transportation services. The audit shall be performed by an independentauditor or audit firm and shall conform to the Federar omce of Management and Budgetuniform Grant Guidance, 2 cFR Part200-The DEPARrvrpNi, at its discretion, may accept theindependent audit or conduct its own audit. ' Appendixes Al, M andA3 are amended to reflect the FAIN # andFederal Award Date. Thatinformation is as follows: FAIN #: GA-2016-006-00 Federal Award Date: 06/1412006 '.,1, ffiffi March 08,2017 IN WITNESS WHEREoF, please acknowledge receipt of this FIRST AMENDMENT To THEAGREEMENT to belsigned and sealed to be hereunto duly affixed as of the day, month and year first writtenabove. I Augusta, GA: \ '(tii t ' '*'= ^* l"-fre^'\EE*''.-rit'$--'' +i -'',si; iI' -ri*" Augusta, GA Amendment to Project Number - T005ggg March 08,2017 Page Two (2) Except as modified and amended herein, the Agreement shall remain in full force and effect and isexpressly ratified and reaffirmed by the parties hereto. 0-J/-u Date t t,i Please execute the amendment above and return trr. oiiginui rign"i-*a ibaled letter back to: Georgia Department of Transportation Division of lntermodal Att: Toshiro Butler, Conhacts Manager 600 W. Peachtree St., NW Atlanta, Georgia 30308 This amendment is necessary to ensure compliance with all FTA regulations. It is important thatthis amendment and return at your earliest convenience. Should yo, t ur" *y questions, pleasecontact your Regional PTS or Toshiro Butler, Contracts Manager at 404-631-1245. LUIrL , Administrator you execute feel free to IN THE PRESENCE OF: ttL9eonc NCC:trf Intermodal Office of the Admini strator\-- Jalrice Allen .tackson, Adnrinistrator (-hester Brattell, Depu!r Adnrinistrator Willianr E. Rhinehart, Depug Adnrllristraror Ste. 9 l0 - Municipal Buildilrg 5)5 Telfair Street - AUGUSIA, cA lO90 I (706) 82 t -2400 - rAX (706) 82 t-28re December 15, 201S Mr. Patrick Stephens Transit Director 1535 Fenwick Street Augusta, GA 30904 Dear Pai: TheAugusta, Georgia commission, at their regular meeting held on Tuesday, Decernber 15,2o1s,took action on the following 10' Sqtg*o the purchase of three (3) transit coaches, spare parts, and training from GILL|G LLC in the amount of$1,291,416.00. (Approved by pubtic Services Committee'December a ZOf S) 11 ' Approved lo renew the Sec' 531 1 Rural Transit grant applicarion between the Georgia Department of Transportation(G9-9! and Augusta, Georgia for July 1,2016 to-June ib, zsti . Opprorro by pubtic services comminee December8, 2015) lf you have any questions, please contact me. urs kuly, r ,\J-i-t Jani* Allen Jackson Admhistrator -1&15: #10, #11 Ms. Donna Williams Ms. Geri Sams Commission Meeting Agenda 4/18/2017 2:00 PM CONTRACT FOR INSURANCE BROKERAGE SERVICES - AUGUSTA REGIONAL AIRPORT Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve the selection of Blanchard and Calhoun Insurance Agency, Inc. for the Augusta Regional Airport Insurance Brokerage Services as approved by the Augusta Aviation Commission March 30, 2017. (RFP 17-141) (Approved by Public Services Committee April 11, 2017) Background:On December 13, 2016, the Airport issued an RFP seeking an insurance broker to provide all insurance services to the Airport. The Broker shall review the Airport’s existing coverage and contracts and make recommendations for new services and products to include: Aviation Commercial General Liability, Business Auto – Pilot Courtesy Cars, Business Auto – Fleet, Commercial Inland Marine (Equipment and Fine Arts), Director’s and Officers’ Liability and Pollution Liability. The Broker will also be responsible for making recommendations to the Augusta Regional Airport Aviation Commission of the most advantageous insurance programs providing the highest level of coverage at the best possible price to meet the Airport’s needs and objectives. Analysis:Three proposals were received in response to RFP#17-141. Of the three, two were local companies and one was an Atlanta-based company. One of the local companies was found to be non- compliant. Blanchard and Calhoun’s fee proposal was percentage based on each policy provided. Calculation of these percentages based on current premiums, revealed a total fee of approximately $21,190.00 with no additional fees for customer services transactions, claims handling, loss control visits and consultation, and any telephone consults. Financial Impact:Cost of brokerage services is $21,190.00. Alternatives:Deny request.Cover Memo Recommendation:Approve request. Funds are Available in the Following Accounts: 551081101-5231110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Request for Proposal Request for Proposals will be received at this office until Thursday, February 9, 2017 @ 11:00 a.m. for furnishing: RFP Item #17-141 Airport Insurance Brokerage Services for the Augusta Regional Airport RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, January 27, 2017, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 5, 12, 19, 26, 2017 Metro Courier January 11, 2017 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Addendum 1 Original 7 Copies Fee Proposal Blanchard & Calhoun Insurance Agency, Inc. 245 Davis Road Augusta, GA 30917 YES 581722 YES YES YES YES YES Resurgens Risk Management 1170 Peachtree Street Atlanta, GA 30309 YES 198977 YES YES YES YES YES J. Smith Lanier & Co. 2601 Commons Blvd Augusta, GA 30909 Non- Compliant NO NO NO YES NO YES RFP Item #17-141 Airport Insurance Brokerage Services for Augusta, Georgia -for the Augusta Regional Airport RFP Date: Thursday, February 9, 2017 @ 11:00 a.m. Total Number Specifications Mailed Out: 20 Total Number Specifications Download (Demandstar): 12 Total Electronic Notifications (Demandstar): 215 Pre-Qualifications/Telephone Conference Attendees: NA Total packages submitted: 3 Total Noncompliant: 1 The following vendors are Non-Compliant due to the following reasons: J Smith Lanier & Co. failed to submit Attachment B, E-Verify Number, SAVE Form, Seven Copies and Acknowledge Addendum 1 Page 1 of 1 Commission Meeting Agenda 4/18/2017 2:00 PM Probation, Suspension, or Revocation of Alcohol/Business License Department:Planning & Development Department:Planning & Development Caption:Motion to approve six-month probation of the Alcohol License, Dance License and Business License for Keion S. Taylor, d/b/a/ Last Call Upscale Restaurant & Lounge, 1721 Gordon Highway for failure to comply with the Augusta-Richmond County Alcohol Ordinance and Occupation Tax Ordinance and the hiring of two additional officers. (Approved by Public Services Committee April 11, 2017) Background:The owner of the Last Call Upscale Restaurant & Lounge has a business license to operate a Restaurant/Lounge, a Dance License and a Alcohol License to serve Liquor, Beer, & Wine. This business also has a Sunday Sales License.... In recent months, the Sheriff's Office has inspected the location and on several occasions the deputies found a presence of a marijuana odor in the business. In the last month there have been three shootings that resulted from patrons attending Last Call. One shooting occurred in the business, another in the parking lot, and the third incident originated at the business and the shooting occurred on Gordon Highway at Sibley Road. (see attached Sheriff's Office letter) Analysis:The Sheriff's Office is requesting that the Commission take action against the license holder. The Alcohol License and the Business License can be suspended, revoked or placed on probation pursuant to the following. OCCUPATION TAX CODE Sec. 2-1- 38. Right to deny, suspend, or revoke a business tax certificate. (a) A Business Tax Certificate under this Chapter may be denied, suspended, or revoked if one or more of the following exists: (3) The applicant or holder of the certificate intends to violate or has violated any federal or state law, or local ordinance or any ordinance or resolution regulating such business or intends to violate any regulation made pursuant to authority granted for regulating such business. (6) The applicant or holder of the certificate fails to adequately supervise and monitor the conduct of the employees, patrons and others on the subject premises, or on Cover Memo any property owned or leased by the applicant or holder, including but not limited to parking lots and parking areas, or on any parking lots or areas which may be lawfully used by patrons of the establishment of the applicant or holder, in order to protect the safety and well-being of the general public and of those using the properties. Sec. 6-2-74. Probation, Suspension & Revocation (Alcohol License). Any license issued under this Ordinance may be put on probation, suspended and/or revoked by the Augusta- Richmond County Commission after a finding of due cause. Due cause for the probation, suspension or revocation of a license shall include but shall not be limited to, the following: (a) A violation of this Ordinance or any State or federal law governing the manufacture, transport, or sale of alcoholic beverages by the licensee or any person in his employ or in the employ of the establishment for which the license was issued. Sec. 6-2-21. Premises to be kept in orderly manner, with outside gatherings of patrons restricted. (a) Owners and/or applicant, managers and employees shall be responsible for keeping an orderly place, and no patron shall cause a disturbance of any kind; nor shall any patron be allowed to stand, sit, mingle or assemble outside the building, in parking lots or autos, and drink alcoholic beverages except as provided in subparagraph (b) hereof. ALCOHOL CODE Sec. 6-2-32. Violations; unlawful activities. (a) Any person holding any license issued pursuant to this Ordinance or any employee or agent of such person who violates any provision of this Ordinance, or directs, consents to, permits, or acquiesces in such violation, either directly or indirectly shall, by such conduct, subject the license to suspension or revocation. For purposes of administering and enforcing this Ordinance, any act committed by an employee, agent or representative of a licensee shall be deemed to be an act of such licensee. (b) It shall be a violation of this Ordinance for any licensee to permit any person to engage in any activity on the premises for which the license is issued or within the place of business, which is in violation of the laws or regulations of any federal, state, county or municipal governing authority or regulatory agency. With respect to any such activity, it shall be rebuttably presumed that the same was done with the knowledge or consent of the licensee; provided however, that such presumption may be rebutted only by evidence which precludes every other reasonable hypothesis save that such licensee did not know, assist or aid in such occurrence, or in the exercise of full diligence could not have discovered or prevented such activity. DANCE CODE Sec. 6-6-43. Dance. (g) Right of suspension by Planning & Development Department. The Planning & Development Department shall have the right to suspend any business tax certificate issued under this chapter whenever a person, firm or corporation doing business shall deviate from the normal operation for which the business tax certificate was obtained or fails in performance to meet the required regulations and code as set forth by the Planning & Development Department, Augusta-Richmond County Sheriff’s Department or Augusta- Cover Memo Richmond County Health Department, or violates any law or ordinance of the United States, or the State or Augusta-Richmond County, in pursuance of such business conducted under such business tax certificate….. Financial Impact:N/A Alternatives:Do not take action against the Alcohol License, Dance License and Business License . Recommendation:Suspend the Business License, Dance License and Alcohol License for ninety (90) days. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo March 21, 2017 Robert Sherman Asst. Director Augusta-Richmond County Planning and Development 1850 Marvin Griffin Rd Augusta, Ga. 30906 Re: 1721 Gordon Hwy (Last Call) Mr Sherman, In recent months this office has had contact with the ownership of Last Call, as it relates to operation of the business as well as the conduct that is allowed to exist within and surrounding it. The clubs ownership has been counseled and advised about the pervasive use of marijuana being smoked inside the club. Members of the Sheriff’s Office has inspected this location on several occasions and it was found to have a heavy presence of what is believed to be a marijuana odor in the business. In the last month there have been three shootings that resulted from patrons attending Last Call. The first originated from a dispute inside the club and the shooting happened on Gordon Hwy at Sibley Rd. The second occurred inside the club where a person was shot in the face. The third occurred in the parking lot where a person was shot in the back along with a vehicle. The club and parking lot were full of patrons when the shootings occurred. The Sheriff’s Office is concerned with the safety of the patrons attending Last Call along with using needed resources that should be elsewhere. Please consider this a formal request to bring Last Call located at 1721 Gordon Hwy before the Augusta Richmond County Commission to have their Alcohol license considered for suspension or probation. Respectfully Inv. Ty Hester Commission Meeting Agenda 4/18/2017 2:00 PM Weight Room/Exercise Fitness Equipment Department:Recreation and Parks Department:Recreation and Parks Caption:Motion to approve an award of bid with Innovative Fitness Solutions for Bid Item 17-149, weight room/exercise room fitness equipment. (Approved by Public Services Committee April 11, 2017) Background:In order to maintain the aesthetic, operational and safety components of fitness equipment in our community centers, scheduled replacement of old, outdated, and inoperable equipment needs to occur on a regular basis. Analysis:In an effort to address the department’s health and fitness program, Augusta solicited bids for new fitness equipment. A total of five (5) companies participated the bid process. Of those, four were deemed compliant. Innovative Fitness Solutions was the low responsive bidder meeting all specifications and materials requested. Financial Impact:Total bid amount is $40,128. Alternatives:1. To Approve the award of Bid Item 17-149 to Innovative Fitness Solutions for $40,128. 2. Move No Action. Recommendation:1. Move to Approve. Funds are Available in the Following Accounts: 272061110–5316210 Recreation Capital Outlay REVIEWED AND APPROVED BY:Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM HOPWA__Fund Repurposing Department:Housing and Community Development Department (HCD) Department:Housing and Community Development Department (HCD) Caption:Motion to approve subject to holding a 30-day public comment period after which the item will be presented to the May 16th Commission meeting for final approval regarding the return of Housing Opportunities for Persons with Aids (HOPWA) funding ($765,176.32) from HopeHealth, Inc. (Approved by Administrative Services Committee April 11, 2017) Background:Because HopeHealth decided not to move forward with the City of Augusta HOPWA program, it has become necessary to repurpose these funds ('14, '15, & '16) to facilitate their expenditure. HCD recommends that funds be repurposed as follows: 1. St. Stephen’s Ministry, Inc, $ 50,000.00 2. East Augusta Community Development Corp. $ 50,000.00 3. Family Initiative, of the CSRA $ 50,000.00 4. Promise Land Community Development Corp. $ 25,000.00 5. Antioch Ministries, Inc. $ 25,000.00 6. South Carolina HOPWA Program $200,000.00 7. HOPWA Community Residences $365,176.32 Total amount being reprogrammed $765,176.32 HOPWA Repurposing Explanations: 1. Housing Opportunities for Persons with Aids Sponsors - $ 200,000.00 -- Funds are being transferred to support currents Sponsors of the HOPWA Program. Funding will be utilized to provide support to AIDs/HIV clients to include Short- Term, Mortgage & Utility (STRMU), rental assistance and special services. 2. South Carolina HOPWA Program - $ 200,000.00 – Funds will be used to solicit a Sponsoring Agency to provide services to Aiken and Edgefield Counties, South Carolina. Sponsor will be required to provide assistance to eligible households 3. HOPWA Community Residence - $ 365,176.32 - Funds will be used to provide housing to eligible individuals. Cover Memo When using HOPWA funds, a community residence is a multi- unit residence that contains more than one living unit. AHCD will make funds available for a sponsor agency to construct or purchase suitable dwelling(s). According to the City’s Citizen Participation Policy, this increase in allocation constitutes a substantial change to the Action Plans. Therefore, the revisions must be presented to the public for a 30-day comment period. If comments are received, they will be presented to the Commission for consideration. We are requesting authorization to proceed with the publication of a public notice in the newspapers to solicit comments on the changes. The Public Notice will be published in the Augusta Chronicle April 12, 2017 , El Augustino Newspaper May 1, 2017 and the Metro Courier/Urban Pro Weekly April 13, 2017. The deadline for comments will be May 12, 2017 by 5:00pm. Any comments received will be presented to Commission on Tuesday, May 16, 2017. Analysis:The repurpose of funds will allow HCD to provide additional funding to current service providers and seek services for Aiken & Edgefield Counties, South Carolina. Financial Impact:In order for HCD to meet its annual HUD regulatory spend down requirements, HCD finds it necessary to repurpose funding to viable projects/partners that will expend funding in a timely manner. Alternatives:Not Any. Recommendation:Accept the Housing and Community Department (HCD) recommendations for use of the additional funds and grant HCD authorization to proceed with the publication of a Public Notice soliciting citizen comments on the proposed changes to the 2014, 2015, and 2016 Action Plan. On May 16, 2017, any comments received will be presented to Commission for consideration Funds are Available in the Following Accounts: HOPWA Funds via the U.S. Department of Housing and Urban Development HUD) REVIEWED AND APPROVED BY: Cover Memo HCD REPURPOSE HOPWA FUNDS February 28, 2017 HCD - REPURPOSE OF HOPWA FUNDS Current Funded Agency Balance of Allocation New Use Allocation Total 2014 HOPEHealth, Inc. $ 294,739.52 St. Stephen’s Ministry, Inc. $ 50,000.00 East Augusta CDC $ 50,000.00 Family Initiative of the CSRA $ 50,000.00 Promise Land CDC $ 25,000.00 Antioch Ministries, Inc. $ 25,000.00 South Carolina HOPWA Program $ 94,739.52 $ 294,739.52 2015 HOPEHealth, Inc. $ 250,000.00 South Carolina HOPWA Program $ 105,260.48 HOPWA Community Residence $ 144,739.52 $ 250,000.00 2016 HOPEHealth, Inc $ 220,436.80 HOPWA Community Residence $ 220,436.80 $ 220,436.80 TOTAL: Reprogrammed Funds $ 765,176.32 TOTAL New Use of Reprogrammed Funds $ 765,176.32 Commission Meeting Agenda 4/18/2017 2:00 PM Fund Balance (State Drug Fund) Transfer Department:Richmond County Sheriff's Office Department:Richmond County Sheriff's Office Caption:Motion to approve the usage of fund balance in fund 212 (State Drug Fund) to increase expense # 212031310/5311110 in the Richmond County Sheriff's Office. (Approved by Public Safety Committee April 11, 2017) Background:The Richmond County Sheriff’s Office needs use $200,000 of the fund balance in fund 212 (State Drug Fund) to increase account 212031310-5311110. The purpose of the fund transfer is to purchase additional equipment and other capital items. These items will be used to enhance the Training Division and Road Patrol. Analysis:RCSO will use the funding to purchase Capital equipment for the Sheriff’s Office. Financial Impact:Funding is available in the Fund Balance of the State Drug Fund. Alternatives:None Recommendation:Move $200,000.00 from the Fund balance 212 (State Drug Fund) to increase expense 212031310- 5311110. Funds are Available in the Following Accounts: Fund Balance 212 (State Drug Fund) REVIEWED AND APPROVED BY: Finance. Law. Cover Memo Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM Purchase of Milo Range 180 Simulator for the Richmond County Sheriff's Office ($109,880.00) Department:Richmond County Sheriff''s Office Department:Richmond County Sheriff''s Office Caption:Motion to approve a request by the Richmond County Sheriff's Office to purchase a Milo Range Theater 180, 3-Screen Immersive Firearms and Force Options Simulator for training use at a cost of $109,880.00. (Approved by Public Safety Committee April 11, 2017) Background:The Milo Range 180 Simulator is a training tool the deputies of the Sheriff's Office along with other officers in the CSRA can use to enhance there decision making abilities during confrontations. The simulator is an 3-screen firearms and force options simulator which will give the deputies the training to make the best decision when encountering persons in a real life scenario. The simulator gives the deputy the decision making capability to choose was the best option of force to use if necessary during an encounter. Milo Range is the sole manufacturer of this system and its meets all the requirements of the agency. Analysis:none Financial Impact:RCSO will use funding from its State Asset Forfeiture account to purchase this system having no impact on the agencies' 2017 budget. Alternatives:none Recommendation:Allow RCSO to purchase a Milo Range Theater 180 for Milo Range for ($109.880.00) Funds are Available in the Following Accounts: Funding will be available in account 212031310/5311110. Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo 1229 Oak Valley Dr, Ann Arbor, MI 48108 FAX 734 531 4002 www.milorange.com Toll Free 800 344 1707 MMIILLOO RRaannggee TThheeaatteerr 118800 33--SSccrreeeenn IImmmmeerrssiivvee FFiirreeaarrmmss aanndd FFoorrccee OOppttiioonnss SSiimmuullaattoorr PPrrooppoossaall pprreeppaarreedd ffoorr:: Robert Partain Richmond County Sheriff’s Office 400 Walton Way Augusta, GA 30901 1229 Oak Valley Dr, Ann Arbor, MI 48108 FAX 734 531 4002 www.milorange.com Toll Free 800 344 1707 March 28, 2017 Thank you for your interest in the Interactive MILO Range Firearms Training Simulators from MILO Range Training Systems. This proposal will provide you with requested system information, specifications, pricing and details for the system and equipment you’ve inquired about. MILO Range’s threat response and firearms training simulators have been selected by the most demanding law enforcement, military and public safety agencies and are in daily use around the world in over 40 countries. The MILO Range training system is a comprehensive solution that is designed to allow trainers the ability to give presentations and classes, conduct interactive testing and assessment and provide immersive hands-on scenario based exercises with detailed debriefing and after action review. Each MILO system is designed to increase trainee knowledge, skills and confidence in a safe, challenging environment that is highly interactive and engaging. Through our 20-year history of providing innovative interactive simulation training solutions, MILO Range has become widely regarded as a low-risk, highly reliable contracting and business partner. We have the industry’s most dedicated and experienced sales and support team on staff and all MILO customers receive the best technical service in the business, including free software updates, newly filmed and released scenarios with new exercises and environments to keep interest high and skills sharp. On behalf of the entire MILO Range Team, I sincerely appreciate the consideration of our proposal for this requirement and also to have the opportunity to be of service to the men and women of the Richmond County Sheriff’s Office. Respectfully sent on March 28th, 2017. Neil Gikas Eastern US Law Enforcement Sales MILO Range Training Systems FAAC Incorporated 800.344.1707 office 734.358.8292 mobile neil.gikas@milorange.com www.milorange.com 1229 Oak Valley Dr, Ann Arbor, MI 48108 FAX 734 531 4002 www.milorange.com Toll Free 800 344 1707 MILO RANGE THEATER 180 MULTI-SCREEN TRAINING SIMULATOR SUITE Item Description Qty. Unit Price Extended Price 1 MILO Range v5 Theater 180 HD system with Surround Sound:  MILO Rack mount CPU Station  MILO v5 Software– Based on MS Windows 10 OS  Tabletop All-In-One touchscreen Control Station  Mounting systems and/or ceiling mounts as needed  Three HD Short-throw Rear Projection Projectors  180-degree borderless screen 30'L x 6' 5”H  Three 8-device Laser Weapon & Flashlight Detection Modules  All Power and Video Cables  Touch-Screen LCD Monitor for individual screen control  Instructor Desktop Speakers  Keyboard and Optical Mouse  Powered HD audio system for Surround Sound Audio  Instructor Desk  70+ 3-Screen Multi-Branching Scenarios  800+ Multi-Branching Interactive Law Enforcement Scenarios are pre-loaded as well as 40+ Skill Builder exercises 1 $84,995.00 $84,995.00 FREE Access to MILO Digital Scenario Library: New HD Scenarios sent out (approx.12-15 sent out per quarter), along with new multi-screen scenarios. Inc Course Designer Program: The Course Designer Program is an editing software program that can be used to create lessons, tests and presentations for classrooms, auditoriums and training rooms or for one on one instruction. Allows the user to utilize both high definition digital video and computer graphics capabilities to create fully interactive training videos and/or graphics based training environments. Customer can also create custom HD, multi-screen scenarios. Includes HD Camera for scenario filming Inc Dry-Fire Laser Training: Two Weapon Lasers of your choice or SIRT replicas.  Pistol or Rifle lasers in 9mm, .40 or .45  SIRT replicas available in Glock or S & W models 2 OC Spray Training Devices: Laser modified OC spray training devices for non-lethal applications. Thumb or trigger activation. Includes 2 devices standard 2 1229 Oak Valley Dr, Ann Arbor, MI 48108 FAX 734 531 4002 www.milorange.com Toll Free 800 344 1707 Low Light Training Program: Allows the trainee to use a real flashlight in-conjunction with their weapon for low light training. This system is non-lane based which allows for multiple users. Includes 2 MILO Supplied Flashlights with IR lens Inc Trainee Action Capture (TAC) with Picture-in- Picture Video/Audio Debrief: Audio and color video capture in wide-angle HD video of trainee’s actions in a scenario for immediate (or later) debriefing and review. Inc Graph-X Targets: Allows the user to utilize any of the Graph-X modules for Marksmanship, Shoot-house, Basic Targets and Range Practice. Includes 75+ interactive CGI skill-builder exercises-single/multi-screen mix Inc Statistics and Management: Allows user to create and manipulate the trainee performance database information as to create individual and/or group statistics using relevant filtering criteria. Inc Baton/Punch/Strike Branching and Scoring: Allows the trainer to manually branch the scenario while the trainee uses their actual baton or makes a strike/kick. The system will branch and score the use of action as a baton strike. Inc CONUS Delivery, Insurance and Standard 2-year Warranty Inc MILO Training with Setup (3 Days): 3-day Instructor/Operator Master course covering the MILO system, software and hardware at the end-users designated location for 6 students. Inc (A) MILO RANGE THEATER 180 TRAINING SYSTEM TOTAL (Qty.1): 1 $84,995.00 Optional Training Items *Select and add to Purchase Order as Needed* Item Description Qty Unit Price Total Price 2 WRK Air Recoil Drop-In Kit for Glock 22 Pistol: *Does NOT include the Weapon “Tether Less Model” training weapon with two (2) CO2 magazines. Uses 12Gm Co2 cylinders. No permanent modifications to weapon required. 4 $2,200.00 $8,800.00 3 WRK Air Recoil Drop-In Kit for AR-15/M4 Rifle/Carbine: *Does NOT include the weapon. “Tether Less Model” training weapon with two (2) CO2 magazines. Uses 12Gm Co2 cylinders. No permanent modifications to weapon required. 4 $2,400.00 $9,600.00 1229 Oak Valley Dr, Ann Arbor, MI 48108 FAX 734 531 4002 www.milorange.com Toll Free 800 344 1707 4 X26 TASER Laser Weapon w/ TWO cartridges: Includes: Taser weapon modified for use on the MILO Range and two (2) dual-laser cartridges with 8 degree separation for reloading drills. 2 $1,995.00 $3,990.00 5 MILO Range with Microsoft Kinect for Windows Option: Includes Kinect HD and cables, software for additional interactive functionality and scenario immersion. 1 $2,495.00 $2,495.00 (B) Optional Training Items Total: $24,885.00 MILO Range Theater 180 System and Optional Items Cost (A+B): $109,880.00 Total Proposal Offer = $109,880.00 -See Important Terms and Conditions Next Page- 1229 Oak Valley Dr, Ann Arbor, MI 48108 FAX 734 531 4002 www.milorange.com Toll Free 800 344 1707 FAAC (Seller) STANDARD TERMS AND CONDITIONS 1. Please make purchase order (PO) out to FAAC Incorporated. 2. Payment Terms: Net 30 from date of invoice (after delivery). 3. Delivery: estimated 90 Days ARO. 4. Partial Shipment and/or Partial Invoice are: Permitted. 5. Warranty: 24 Months from date of shipment. 6. If this sale is subject to Use Tax, then you are liable for the tax and should make payment direct to your taxing authority. However, we may collect Sales Tax for the following States: CA, FL, HI, KY, MA, MI, NV, UT, WA, WV. 7. Quote pricing is valid for 90 days. 8. All prices quoted in US Dollars ($USD). PURCHASING/CONTRACTING INFORMATION 1. Cage Code: 3J401 2. Tax ID: 38-2690218 3. DUNS: 175204163 4. GSA Schedule 874; Contract # GS-00F-332CA--Only applies to qualified federal agencies 5. Vendor POC: Carol Frederick 6. Phone: 800-344-1707 7. Order Email: contracts@faac.com 8. Order Fax: 734-531-4002 9. Mailing Address: MILO Range Training Systems, 1229 Oak Valley Drive, Ann Arbor, MI 48108 MILO Range Systems http://www.milorange.com MILO Range Theater 180 System Specification © 2014 FAAC Incorporated This system specification is the property of FAAC Incorporated and is distributed solely for the purpose of prospective FAAC clients and FAAC representatives for use in drafting RFQ or tender specifications and/or to compare these published FAAC system specifications to customer-published tender specifications. All other uses and distribution of this document are prohibited without prior explicit written consent of FAAC Incorporated. MILO Range Systems http://www.milorange.com Summary The proposed system is an interactive video and graphics training simulation system, consisting of a life-size video projection screen arranged in a half-hex configuration (see Illustration 1), used to promote decision and action from students by displaying video scenes or graphical targets and responding to the student’s use of verbalization, tactics and simulated weapons. The system responds to student’s weapon use based upon the weapon type, timing and shot location relative to a target. Instructors are also able to affect the outcome of scenarios by selecting alternate branches based on their assessment of the student’s overall performance and/or their use of verbal and tactical skills. The system further provides computer-based graphics applications for lane-based and full-screen animated graphics exercises that incorporate judgment, marksmanship and tactical skills. MILO Range Systems http://www.milorange.com Required System Characteristics 1.The System shall support three training modes: 1.1. Multi-Screen Video Scenarios 1.2. Multi-Screen Dynamic Shooting Exercises 1.3. Multi-Screen Lane Based Targets 2.Multi-Screen Video Scenarios : The System shall provide multi-screen interactive Video Scenarios as follows: 2.1. Video scenarios with audio included, shall be displayed with an accurate point of view of the scene on each projection screen in the system 2.2. Video scenarios shall be filmed specifically for this arrangement using multiple cameras, or multiple viewing angles of the scene, and shall not be comprised of a single video or audio that is cut/stretched/wrapped onto the screens in the system 2.3. Video scenarios shall be capable of reaction and branching based upon trainee weapon use on any screen at any time. Branching shall be pre-defined by the scenario authoring, and shall be based upon weapon used, timing of shot, and location of shot relative to a target on the screen. 2.4. The System shall be capable of a Trainee action on one screen triggering a response on another screen or on several other screens in the system. For example, a shot fired at a target on screen 1 causes a new target to appear on screen 2 and/or screen 3, etc. 2.5. The system shall allow branching based upon instructor-selected branch options wherever desired, to include: 2.5.1. Immediate branching which occurs when the instructor indicates the desired branch via the software 2.5.2. Queued (next to play) branching which occurs after the current scene or display item 2.5.3. The system shall be capable of branching one screen or all screens at any given time by Instructor action 2.5.4. The system shall not require multiple instructor actions to cause a branch on multiple screens at once. 2.6. The System shall include a minimum of 70 complete interactive, multi-screen video scenarios that meet the following criteria: 2.6.1. Minimum video pixel resolution: 1920x1080 2.6.2. Minimum video frame rate per screen: 30 fps (or 25 fps for PAL) 2.7. Vendor shall make available a minimum of 10 additional multi-screen scenarios each calendar year the system is under warranty, at no additional cost. 2.8. The system shall provide a chronological, instructor selectable list of the following for scenario session review: 2.8.1. Trainee weapon use indicators, including all hits and misses 2.8.2. Instructor branch selection indicators 2.8.3. Instructor comments or “bookmark” indicators 2.8.4. Weapon empty, failed, enabled and reloaded indicators 2.9. The system shall capture color video with audio of trainees during video scenario training sessions 2.9.1. Playback of captured video/audio shall be available immediately following the training session 2.9.2. The captured video and session results shall be capable of being saved and reviewed at a later time 2.10. The system shall include necessary hardware and software to allow user to create new Full HD interactive multi-screen video scenarios with live-action full-screen scenes on all screens, without the required use of pre-generated content or assets or static background images 2.10.1. All scenario capture, editing and authoring features must be available directly on the training system 2.10.2. Video filming & capture 2.10.2.1. A full high definition 1920x1080 camera shall be included with the system 2.10.2.2. Filming and capture of both standard and full high definition video shall be possible 2.10.3. Scenario authoring 2.10.3.1. Must support video captured directly on the system and video provided by offline systems MILO Range Systems http://www.milorange.com 2.10.3.2. Must also support creation of non-video slides with text, images and audio soundtracks 2.10.3.3. Must include ability to edit/alter any scenario delivered on the system 3.Multi-Screen Dynamic Shooting Exercises. The system shall provide computer-generated graphics applications that have interactive targets in at least the following exercise formats: 3.1. Plate Rack: Typical plate rack spread across all screens 3.2. Random Targets: Targets that appear at random on any of the screens in the system 3.3. Virtual Battle: Animated human characters that move and fire at the shooter 3.4. Target Grid: A grid of shoot/no-shoot targets 3.5. Target Tracking: A moving target across all screens 3.6. Vendor shall make available a minimum of 3 additional multi-screen computer-generated graphics applications each calendar year the system is under warranty, at no additional cost 4.Multi-Screen Lane Based Targets. The system shall provide real-time computer generated graphics for lane-based shooting as follows: 4.1. Simulation of multiple lanes of static targets 4.1.1. Minimum of 1 target lane per meter width of the screen 4.1.2. At least 25 vendor provided targets 4.1.3. Capability for user-defined targets using any standard image file 4.1.4. Target scoring defined by the user 4.1.5. Software shall scale the target to simulate distances 4.1.6. Software shall record and display all hits and misses 4.1.7. Software shall provide a printable report for the shooter’s performance 4.1.8. Software shall provide accurate external ballistics simulation at simulated distances greater than 100m 4.2. Simulation of multiple lanes of interactive firearms qualification courses shooting 4.2.1. Minimum of 1 target lane per meter width of the screen 4.2.2. At least 10 vendor provided qualification courses 4.2.3. Capability for user-defined targets using any standard image file 4.2.4. Software shall scale the target to simulate distances 4.2.5. Software shall record and display all hits and misses 4.2.6. Software shall provide a printable report for the shooter’s performance 4.2.7. Software shall provide accurate external ballistics simulation at simulated distances greater than 100m 4.2.8. Courses must support a series of information slides and target facings 4.2.8.1. Each information slide must allow user definition of: 4.2.8.1.1. Display Time 4.2.8.1.2. Instructional Text 4.2.8.2. Each target facing must support user definition of: 4.2.8.2.1. Distance of target 4.2.8.2.2. Display time of target 4.2.8.2.3. Maximum number of shots 4.2.8.2.4. Scoring 4.2.9. Courses shall permit both lockstep operation where all lanes proceed through a course together AND individual progress mode where each lane can progress through a course independently of other lanes 5.The system shall support weapons and devices as follows 5.1. A minimum of 8 simultaneous, uniquely identified laser weapons in scenario training modes 5.1.1. Each trainees shall have up to 2 laser weapons assigned to them, plus a flashlight, plus a baton 5.1.2. The system shall support unique identification of all laser weapons assigned to all trainees MILO Range Systems http://www.milorange.com 5.2. The system shall support lasers for both firearms and less-lethal weapons 5.2.1. Laser devices shall comply with international ANSI standards and shall be classified as eye safe 5.2.1.1. Suppliers shall provide evidence supporting laser classification 5.2.2. Laser devices shall be available for the following use cases: 5.2.2.1. Dryfire training, without permanent modification to the firearm and without simulated recoil 5.2.2.2. Recoil training, without permanent modification to the firearm and WITH simulated recoil 5.2.3. Available less lethal laser devices shall minimally include: 5.2.3.1. Taser M26, X26(P), X2 simulation weapon and matching simulation laser 5.2.3.2. OC/Mace/Pepper Spray simulation laser weapon with thumb and trigger activation models 5.2.3.3. Less-lethal chemical projectile weapons 5.2.4. The system shall provide recoil conversion kits for both pistols and rifles and shall operate as follows: 5.2.4.1. Fit into unmodified firearm and no permanent modification to the weapon shall be necessary 5.2.4.2. Operate from CO2 or other compressed gas 5.2.4.3. Allow removable and replaceable magazines 5.3. The system shall provide lowlight training with multiple flashlights 5.3.1. The flashlight feature shall be selectable (on or off) at the beginning of each training session 5.3.2. The flashlight feature shall be available on all screens whenever enabled for the session 5.3.3. The opacity (darkness) of the areas on the screen unlit by flashlight shall be adjustable by the instructor 5.3.4. Use of the flashlight feature must not reduce the number of possible laser-based weapons 6.The system shall provide a touch compatible user interface for the instructor 7.The system shall be capable of remote wireless instructor interface via handheld, touchscreen tablet device 7.1. User interface of the wireless control device must be the same as primary instructor control interface MILO Range Systems http://www.milorange.com Required System Components 8.The system shall include all necessary hardware to implement and enable all features described under the “Required System Characteristics” 9.General software requirements 9.1. Shall operate on a currently shipping Microsoft Windows operating system (Windows 10) 9.2. Shall include Microsoft Office 2013 suite or better 9.3. Shall include complete system backup and recovery software 9.4. Shall include vendor provided simulation training software 9.5. Shall include vendor provided scenario design software 10.The system shall include at least the following components: 10.1. 1 QTY Borderless projection screen solution setup to create a half-hex arrangement with 120 degree internal angle of deflection from each screen to the next (see Illustration 1) 10.1.1. Each screen surface shall be at least 120in (205cm) wide and 72in (190cm) high 10.1.2. There shall be more than 1” gap between any of the adjacent screen surfaces 10.2. 3 QTY Rackmount computers each with: 10.2.1. Intel Core i7 Quad Processor 2.4Ghz or higher 10.2.2. 8GB accessible system memory (operating system must be 64 bit) 10.2.3. nVidia or ATI dual-head video display adapter with minimum 1GB on-board memory 10.2.4. Minimum of 1 qty 1TB (1,000 GB) internal hard drive 10.2.5. 2.0 & 5.1 capable sound card 10.2.6. 2 QTY of 10/100/1000 wired internal network adapter 10.2.7. CD/DVD RW& Blu-ray optical disc drive 10.2.8. Include USB 2.0 and USB 3.0 connections 10.3. 3 QTY High Definition Video Projectors each with: 10.3.1. 1280x720 native resolution or higher 10.3.2. Short Throw configuration to fill the supplied projection screens at ~ 7’ distance from screen 10.3.3. Minimum 2500 lumens 10.3.4. HDMI or DVI input 10.4. 3 QTY Detection Systems each with: 10.4.1. Include dedicated camera for laser weapon detection 10.4.2. Include dedicated camera for flashlight detection 10.5. 3 QTY Sound system each with 10.5.1. 2.0 speaker configuration (6.0 total surround sound) 10.5.2. Minimum 100 watts 10.5.3. Adequate speaker wire for fixed installation 10.6. 1 QTY All-In-One computer with: 10.6.1. Intel Core i5 Quad Processor 2.4Ghz or higher 10.6.2. 8GB accessible system memory (operating system must be 64 bit) 10.6.3. nVidia or ATI dual-head video display adapter with minimum 1GB on-board memory 10.6.4. 21” or greater LCD touchscreen built-in 10.6.5. Minimum of 1 qty 1TB (1,000 GB) internal hard drive 10.6.6. 2.0 capable sound card 10.6.7. 10/100/1000 wired internal network adapter 10.6.8. CD/DVD optical disc drive 10.6.9. Include USB 2.0 and USB 3.0 connections MILO Range Systems http://www.milorange.com 10.7. Additional Instructor/Operator’s station equipment shall minimally include: 10.7.1. 1QTY Rackmount cabinet on wheels with enough rack space for all rackmount configured computers, audio mixers and amplifiers, power distributors, exhaust fans, patch panels, signal extenders, peripheral devices, and any other required rack mount system components 10.7.2. 1 QTY miscellaneous peripherals to include KVM switch to allow control of all rackmount computers in the system with a single keyboard and mouse 10.7.3. 1 QTY audio mixer and set of speakers that plays all audio to the instructor’s desk 10.7.4. 1QTY PTT microphone that relays instructor verbal commands to the system speakers/trainees 10.7.5. 1 QTY 21” or greater LCD screen monitor with 1920x1080 resolution for KVM view 10.7.6. 1 QTY desk of suitable size and design for customer location and required system equipment 10.8. All required cabling and mounts for fixed installation of all equipment 10.9. Weapon solutions as follows: ITEM # Description Notes Quantity 1 WRK Air Recoil Drop-In Kit for Glock 22 Pistol Tether Less Model training weapon with two (2) CO2 magazines 4 2 WRK Air Recoil Drop-In Kit for AR-15/M4 Rifle/Carbine 4 3 X26 TASER Laser Weapon w/ TWO cartridges Taser weapon modified for use on the MILO Range system 2 4 MILO Range with Microsoft Kinect for Windows Option Adds interactive functionality and scenario immersion 1 Tether Less Model training weapon with two (2) CO2 magazines MILO Range Systems http://www.milorange.com Illustration 1 1229 Oak Valley Drive Ann Arbor, Michigan 48108 Fax 734.531.4002 www.milorange.com Toll Free 800.344.1707 To Whom It May Concern: This letter serves as a sole source document for products manufactured, delivered, and supported by FAAC Incorporated (MILO Range). FAAC does not utilize any US Distributors or outside representation. All products are sold directly from the manufacturer. FAAC’s MILO Range use-of-force training products provide a realistic and safe environment in which to train law- enforcement, military and security officers in use of force decision making, tactics, and firearms use. The MILO Range family of products offers many industry unique features including: • Up to 16 separately identifiable weapons simultaneously • Microsoft Kinect technology incorporated into CGI and video-based training • Programmable, multi-assigned laser devices (pistol inserts, OC canisters, and Taser cartridges) • Optional firearms & shooter diagnostic module (FDU) • Integrated driving simulation capability (Driving Force) The following use of force training products and accessory products are manufactured, distributed and supported solely by FAAC: • MILO Range PRO/ PRO v4/ PRO v4 Upgrade • MILO Range Integrated Kinect Application and Software • MILO/ FAAC Driving Force • MILO Range Theater • MILO Range Shoot House • MILO Range Classic • MILO Range FDU • MILO Course Designer • MILO Range Advanced • MILO Range Classroom • Range 2000 • Range 3000 (XP4) As FAAC is the manufacturer of all of these products, it is the only authorized agency to provide aftermarket upgrades, extended warranty and service/support. Some of the products listed above are protected under one or more US Patents. Sincerely, Jesse C. Wimmer FAAC/ MILO Range Accounts Manager 800.344.1707 x361 jesse.wimmer@milorange.com www.milorange.com Commission Meeting Agenda 4/18/2017 2:00 PM Approve annual renewal of Broker Service and quote for Public Official Liability and Employment Practice Liability POL/EPL Insurance Department:Finance Department:Finance Caption:Motion to approve renewal of annual POL/EPL policy with J. Smith Lanier Insurance with annual quote. (Approved by Finance Committee April 11, 2017) Background:Current coverage has a $2,000,000 liability limit with a SIR (self- insured retention) of $250,000 for each claim Public Officials and $250,000 each claim Employment Practices Liability. Public Official Liability provides coverage for "wrongful acts" of the public entity and wrongful acts of individuals who act on behalf of the entity. A wrongful act means any actual or alleged breach of duty, neglect, errors, misleading statements, omissions or employment practices violation by an insured solely in the performance of duties for the public entity. Augusta-Richmond County has maintained continuous coverage since 1997. Acceptance of coverage gives additional protection to the assets of public officials. Public Official Liability (POL) coverage is claims made coverage which means any claim which may be covered would need to be filed during the policy period. An RFP was issued, and after a review of the solicitation, it was determined by the committee that is in the best interest of Augusta to send this item out for a new RFP in 2018. Considering the urgency of maintaining this coverage, we approached the current vendor regarding a one year renewal, to which he agreed. Analysis:The Finance Department believes it is in the best interest of Augusta to continue this coverage. Financial Impact:J. Smith Lanier & Company has received competitive quotes that provide $2,000,000 in coverage with a $250,000 SIR (self-insured retention). The coverage is from an “A+” carrier for a premium of $67,195. This premium reflects a $1,500 reduction from last year’s premium. Cover Memo Alternatives:Rely totally on available funds for the payment of any judgments which may be rendered directly against entity's public officials. Recommendation:Approve coverage quoted RSUI Insurance Company for a one year period for a premium of $67,195 for $2,000,000 in coverage and an SIR of $250,000. Funds are Available in the Following Accounts: Funding is available through the Risk Management General Insurance Fund Account 611 01 5212 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM Development Authority of Richmond County AU Medical Center 2017 Series Bonds Department:Clerk of Commission Department:Clerk of Commission Caption:Motion to approve a request from the Development Authority of Richmond County under TEFRA for approval of AU Medical Center 2017 Series Bonds in a sum not to exceed $75,000,000. (Approved by Finance Committee April 11, 2017) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo NIarch 13. 201 7 Augusta Richrnond Commission Augusta, Georgia lle: Proposed ll.evenue Bond Issuance by the Developmenl r\uthority of Richnrond County for the benefit of AU Medical Center, lnc. The Developmcnt Authority o1'Richmond County (the "lssuer") proposes to issue its Revenue Bonds (AU Medical Center, lnc. Project), Scries 20\'t inan aggregate principal amounl not to exceed $75,000,000 (the "Bonds"). The proceeds of the Bonds will be loaned to AU Medical Center, Inc. ("AUMC") for the purpose of (a) refunding a loan, the proceeds of which were used to make improvemenls to AU Medical Center (the "Medical Center") and acquire equipment for the Medical Center, (b) financing or refinancing certain improvements tr: the Medical Cenler and equipment for the Medical Center (collectively, the "Projects") and (c) paying all or a portion of the costs of issuing the Bonds, The Projects will be located on the campus of the Medical Center (a) which is bounded by Walton Way to the north, Laney-Walker Boulevard to the south, St, Sebastian Way to &e east and Emmctt Street to the west and (b) consists also of a corridor on the east and west side of l5'h Street .2 miles norlh o1'the intersection of l5th Street and Walton Way. The principal address of the Medical Center campus is ll20 15rh Street, Augusta, Ceorgia. fhe Projects will initially be owned by rhe Board of Regents of the University System of Ceorgia or AUMC. The Projects will be operated by AUMC. The Bonds will not constitute an indebtedncss of the State of Georgia or Augusta. Georgia, and no tax revenues or other revenues ol'the State oi'Georgia or Augusta, Georgia *'ill be used to pay the Bonds. Thc Bonds will bc payable solely liom moneys received b1,the Issuer lrom AUMC. The undcrsigned public hearing officer has conducted a public hearing on the proposed issuance of the Bonds and the financing of the Projects and hereby recommends that you approve the issuance of the Bonds and the financing of the Projccts as required by Section 147(l) ol the Internal Revenue Code of 1986, as amended. Attached hereto is (a) a report of thc undersigncd evidencing the conducl of the public hearing and (b) the fbrm of your approval. Public Hearing Olfi Development Auth ty ol'Richmond Counry RITPOR'I OIr PilBLlC HlrARlN(; OlrtrtcllrR l-he undersigncd dull' appoir:ted hearing ollicer of'the i)e velopment r\ulhoritl, ol l(ichmond County' (the "lssucr"). hercbl,ccrtities as lbllou,s: l. A public heartng (1he "Hearing") concenring 1hc proposed issuance bv the lssuer of its ltevettuc Bonds (AL1 N4edicalClenter.lnc. Pro.ject), Series 2017 (the "lkrnds'') anrl rhc proiects to be llnanced with the proceeds of such lJonds was duly called and held a1 9:00 a.m. on March 13.2017 in the olllces o1'l'ulcher IIagler.l-LI'}locared a1 I 1Oth Streel. Suire 700. Aurusla" Georgia. The Hcaring \\'as open 10 the public. 'l'he lime o{'the l{earing and the roonr in which the llearing was held provided a reasonable opportunily lbr persons of dillbrilg vieu,s to be hearti. Attached hereto as l:.rhibit A is a list ol thc people that arlended the Hearing. 2. I announced the commencement and purpose of the Hearing. Attached hereto as Bxhibit L| is a summary of the comments made at the Hearing. 3. A nolice (the "Notice") of the llearing rvas published not less than l4 days prior to the Hearing in lhe Augusta Chronicle. a newspaper having general circulation in Augusta. Georgia. A copl'of the Notice and a publisher's affidavit are attached hereto as Exhibit C. 4. The Hearing and the Notice complied with Section 147(f) ol'the lnternal Revenue Code of' 1986- as amended. Witness rny'hand this i3rh da_v of March.20l7 Exhibits Attached: A-List of Attendees B-Summary of Conrrnents C-Puhlisher's Aftidar,it Iiearing Offlcer I:Xllll]11 A I,IS'I O}I ATTENDEES L*^trry" /*-- a{rtn*o 'ry \|T'^'- nv.*llq 1*^lq EX}IIBIl'B S U MN1ARY OF COIVINlENI'S 1/oat-" ATFIDAVIT CIF PI"J B I"- ICAT}CII'* i'ULi- ]ilr-t il,i(:r..--i< I i f:' I Ll,Jiii 5T 3rt 70a /,.i ral i.,l;1A, G^ :liil-r0' :,iiil ':65e/i1.i|:l i i {)r,iia,it) COL]NI Y O' ttlci'llr4oNt) [)ersortally appeafed Deii]re;nt. Stephen \ffarje, iu itic krruwr] wl,r_; lteriig twur ii. dil-.roseS ir{rd silys'ihat Heistre rs rlre airthc,r;zed a!errr ci soirlheaslerrr Newspar;ers cor:iprarry l-i. c r Georgi;-r L ri.nrleC Liabilrty Ccrnpanl' doirtg t;usiness rrr sard Counly uj-lccf tiie lra'Jc rianre oI Riclrntop<j Cr:unty Neighbors, a newspapc?'rrr silid Ct.,i;rriy. Tiral iic,iSlrr: is e,;lirrrrrzc<l lo rr;airc;;lficiavrls of fr!l)ir1;atrLrlorl sehalf r-ri saic publisher corrlpanyr Richmond County lieighbors , That sairJ rrewspi,iper rs clgenc.ai circuiaiion ir: saii Counly anc in the area adjacell lhsreto, l.iial Helslirc it.,is ievieyvccj ihe regular edrtjonS ci satd nc\ryspapers pubiished on i)'2_l?.i\i201 / EXHIBIT "C" iil'l'Ol.ii.tf : '_lr< /{Lrt l'j i ltl.li;il.li l:;.i:i A[,i( )i.ili i i..i riy'1iiij !r /rl-r l.liJtlijF R t.ri l.lulltiL Ii S IA I L- (.)f: CiF(rtiGtA \ Notaiy Put.'l;c Rtcltilor gJ Cr:ry tlV. Gel.rl rj .: anO 1,r-rCs lhal l$-.Jr::i,,.,liE adverlisemeit apfieaiec irt ta.i-, oi sarc edillOn:. i(,,v!,i-_ i.,rf y,:',;i:ar/t .Swo.n to a"Ji,,rrd-qr.tnec Celoie l.ne'f.rs _ _ '__ \: laial __ _.__i. t . jr _ :,__' (rie gror {: I ,l } ,.*i$,,tj'& i, =!, *e* : i-n -. ? ?i outsL\(' -,,.j.1 :''4i;i;ri:"::" iii ffiffiiffiffiii il$ff$#iiiiiffi*ff$ j, APPROVAL OF THE ISSUANCE OF REVENUE BONDS FOR THE BENEFIT OF AU MEDICAL CENTER. INC. WHEREAS, the Development Authority ofRichmond County (the "[ssuer") proposes to issue its Revenue Bonds (AU Medical Center,Inc.) Series 2017 inan aggregate principal amount not to exceed $75,000,000 (the "Bonds"); and WHEREAS, the proceeds of the Bonds will be loaned to AU Medical Center,Inc. ("AUMC") for the purpose of (a) refunding a loan, the proceeds of which were used to make improvements to AU Medical Center (the "Medical Center") and acquire equipment for the Medical Center, (b) financing or refinancing certain improvements to the Medical Center and equipment for the Medical Center (collectively, the "Projects') and (b) payrng all or a portion ofthe costs of issuing the Bonds; and WHEREAS, the Augusta-Richmond County Commission (the "Commission") has been advised by AUMC that the Projects will be located on the campus of the Medical Center (a) which is bounded by Walton Way to the north, Laney-Walker Boulevard to the south, St. Sebastian Way to the east and Emmeff Street to the west and (b) consists also of a corridor on the east and west side of l5e Street .2 miles north of the intersection of 15th Street and Walton Way, that the principal address of the Medical Center campus is I 120 l5s Street, Augusta, Georgia, that the Projects wiltbe owned by the Board of Regents of the University System of Georgia (the "Board of Regents") or AUMC and that the Projects will be operated by AUMC; and WHEREAS, the Commission has also been advised by AUMC that the Bonds will not constitute an indebtedness of the State of Georgia or Augusta, Georgi4 that no tax revenues or other revenues of the State of Georgia or August4 Georgia will be used to pay the Bonds and that the Bonds will be payable solely from moneys received by the Issuer from AUMC; and WHEREAS, Section 147(D of the Internal Revenue Code of 1986, as amended (the "Code") requires that the goverrlmental unit having jurisdiction over the conduit issuer of the Bonds and over the area in which any facility financed or refinanced with the proceeds of the Bonds is located approve the issuance of such Bonds following a public hearing; and WHEREAS, the duly appointed hearing officer ofthe Issuer (the "Hearing Officer") conducted a public hearing (the "Hearing") on behalf of the Issuer conceming the issuance of the Bonds and the Projects to be financed with the proceeds of such Bonds following the publication ofa notice of the Hearing (the'Notice"); and WHEREAS, the Hearing Officer has presented a report to the Commission to the eflect that the Hearing and the Notice complied with Section 147(f) of the Code; and WHEREAS, the Hearing Officer recommends and requests that the Commission give the approval required by Section 147 of the Code. Now,THEREFoRE,BEITRESoLVEDbytheAugusta-RichmondCommission,as follows: Il. The issuance ofthe Bonds andthe Projects areherebyapprovedtothe extent required by Section 147(f) of the Code, as follows: i j(a) The Projects are described above and each ofthe components ofthe Projects iwill be located at the address listed above; , (b)TheProjectswillbeownedbytheBoardofRegentsorAUMC,andthe Projects will be operated by AUMC; and (c) The maximum amount of Bonds that will be issued is $75,000,000. 2. This approval is solely for the purposes of complying with Section ru7(fl ot the Code. This approval does not constitute an endorsement to a prospective purchaser of the Bonds or of the crediororthiness of AUMC. This approval shall not result in or impose any pecuniary liability on the part of Augusta, Georgia. Adopted and approved this l8s day of April, 2017. AUGUSTA.RICHMOND COUNTY COMMISSION (sEAL) Attest: Clerk By: CLERK'S CERTIFICATE STATE OF GEORGIA COI.]NTY OF RICHMOND The undersigned Clerk of the Augusta-Richmond County Commission (the "Commission"), DOES HEREBY CERTIFY that the foregoing pages constitute a true and correct copy of the resolution adopted by the Commission on April 18,2017 at a meeting which was duly called and at which a quorum was present and acting throughout, authorizing the issuance up to $75,000,000 in aggregate principal amount of Development Authority of Richmond County Revenue Bonds (AU Medical Center, lnc.) Series 2017,thatthe original of said resolution is duly recorded in the Minute Book of the Commission, which Minute Book is in my custody and confiol, and that said resolution was duly adopted by a vote of: Aye - Nay - Abstain WITNESS my hand and the oflicial seal of Augusta, Georgia this l8e day of April, 20t7. (sEAL) Clerk From: Sent: To: Subject: Attachments: Lena Bonner Friday, March 17,20L7 5:43 PM Nancy Morawski FW: Dvelopment Authority of Richmond County AU Medical Center 2017 Series Bonds 170313 Report of Public Hearing officer .pdf; 1703L3 Letter to commission re AUMC Bond .pdf;AUMC Revenue Bond Issuance - Commission Approval.pdf l. 2. J. Nancy please place on the April rrth Finance committee meeting agenda. Lena J. Bonner Clerk of Commission Office of the Clerk of Commission Suite 22o Municipal Building 535 Telfair Street Augusta, Georgia go9ol Tel: 7o6-8zr-18zo Fax: 7o6-Bzt-r838 From: RHagler@fulcherlaw.com Imailto: RHagler@fulcherlaw.com] Sent: Friday, March 77,20L7 10:u14 AM To: Lena Bonner <lbonner@augustaga.gov> Cc: rmu rray@ m u rrayba rneslaw.com; tfinister@m urrayba rneslaw.com Subiect: Dvelopment Authority of Richmond County AU Medical Center 2017 Series Bonds Hi Lena The Development Authority of Richmond County is seeking commission approval under TEFRA for approval of AU Medical Center 2017 Series Bonds in a sum not to exceed $75,000,000. There is no liability for Augusta on these bonds and Commission approval is a required formality under TEFRA. Enclosed please find: Letter to Commission requesting approval; Report of Hearing officer re public hearing held on March 13,2017; and Approval of Bond to be signed by mayor after commission approval. Please put this on the agenda for the Finance Committee meeting for April l l so that it can be placed on the Commission agenda for April 18. Let me know if you have any questions or you need anything further from me. Thx. Robert C. Hagler, Attorney Fulchcr I{aglcr I-LP One 10, Street, Suite 700 . Augusta, Georgia 30901 P. O. Box 1477 . Augusta, Georgia 30903-1,477 Main: (706)724-0171 Fax: (706) 396-3607 Cell: (706) 836-2678 DISCLAIMER: This message and any attachments from the law firm Fulcher Hagler LLP may contain CONFIDENTIAL and legally protected information. If you are not the addressee and an intended recipient, please do not read, copy, use or disclose this communication to others; also, please notify the sender by replying to this message, and then delete it from your system. Thank you. Please consider the environment before printing this email. This e-mail contains confidential information and rs intended only for the individual named. lf you are not the named addressee, you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. The City of Augusta accepts no liability for the content of this e-mail or for the consequences of any actions laken on the basis of the information provided, unlessthat information is subsequently confirmed in writing. Any views or opinions presented in this e-mail are solely those of the author and do not necessarily representthose of the City of Augusta. E-mail transmissions cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, iesiroyed,arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the content of this message which arlie asa result of the e-mail transmission. lf verification is required, please request a hard copy version. AED:104.'1 Commission Meeting Agenda 4/18/2017 2:00 PM Huntsman Pigments and Additives Department:Clerk of Commission Department:Clerk of Commission Caption:Motion to approve a request from Huntsman Pigments and Additives for an abatement/refund of interest and penalties on Bill No. 2016304332. (Approved by Finance Committee April 11, 2017) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo AGEIYDA ITEM REQUEST FORM Commission/Committee: (Please check one) Commission Public Services Committee Administrative Services Committee Engineering Services CommitteeX Finance Committee Public Safety Committee Contact Information for IndividuaVPresenter Making the Request: Name: Scott Barner Addrr.r, Telephone Number: 281'7194151 Fax Number: 281-7194050 E-Mail Address: scott_barner@huntsman.com Caption/Topic of Discussion to be placed on the Agenda: Abatement/Refund of interest and on BillNo. 2016304332 ments Please send this request form to the following address: Ms. Lena J. Bonner Telephone Number: 706-821-1820 Clerk of Commission Fax Number: 706-821-1838 Room 806 Municipal Building E-Mail Address: lbonner@augustaga.gov 530 Greene Street Augusta, GA 30911 Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's Office no later than 5:00 p.m. on the Wednesday preceding the Commission or Committee meeting of the following week. A five-minute time limit will be allowed for presentations. Commission meetings are held on the first and third Tuesdays of each month at 2:00 p.m. Committee meetings are held on the second and last Mondays of each month from 12:30 to 3:30 p.m. 2015 Propertv TaI Stater,nen! Steven B. Kendrick Richmond County Tax Commissioner 535 Telfair Street-Suite '100 Augusta, cA 30901 MAKE CHECK OR MONEY OROER PAYABLE TO: Richmond County Tax Commissioner HUNTSMAN PIGMENTS ATTN TAX DEPT 1OOO3 WOODLOCH FOREST DR THE WOODLANDS. TX 77380 RETURN THIS PORTION wlTH PAYMENT (17. interest per monh wi[ be added i, not psid by duo dale) Map : 2114013 Locationi 1611 DTXON A|RLINE RD For Inquiries concerning your tax bills, homestead exemptions or motor vehicle registrations please call 706-821-2391 or visit the Tax Commissionerrs Office at 53S Telfair Street - Suite 100. www.arctax.com -9r1!No. _. 2016-304332 Due Date 11t15t2016 . J9.rAL.p.U_E _ 1,591,464.43 Printed:01/10X2017 -------E - EEIE -: - B<- Steven B. Kendrick Richrnond County Tax Commissioner 535 Telfair Street-Suite 100 Augusta, cA 30901 Phone:706-821-2391 Fax: Tax Payer: HUNTSMAN PIGMENTSMapCode:2114013 PERSONAL Descriptlon: MEFF/INVENT/ Location: 1641 DIXONAIRLINE RD BillNo: 2016-304332 Distrlct: 012 COUNTY TAD 3 706-821-2419' Euilding i . \hlue_ .i _9-._ _ i Falr Madet Value 110.317,785 r Net Due DatB 11n5t2416 i 6ir{ing: Date 09/13/2016' Taxable Dlscounl ; Oate 10/03/2016 . Millage i Land , Valua 0 SN -frlExernptionsvalueGross Tax Current Due Discount Penalty . . lnterest. . Other Fees . Prevlg_ur Payments Baqk taxe!_ 1.432,719.15 ... ._ 0.00 143-,271.92 :r5J7-1.96,- 0.00 0.00 lnterest at the rate of 1To pet mon 10% lale payrnenl penalty wilt be added after due date b, on 6""emru, zo of the bilt I year whichever is later. I P_uf 11,I" rygp"g taxrerief passed by the Governor, the House of Representatives lano tne Georgta slale. senate, the gradual reduction and elimination olthe stalet property tax may resull in a reduction of your tax bill this year. TOTAL DUE Commission Meeting Agenda 4/18/2017 2:00 PM Increase/Adjust Probation Office 2016 Budget Department:Finance Department:Finance Caption:Motion to approve the adjustment of the 2016 Probation Office budget to reflect revenue collected and additional expenses incurred and charge to 2016 General Fund Contingency. (Approved by Finance Committee April 11, 2017) Background:The Probation Office was scheduled to go live on January 1, 2017. The approved 2016 budget in the amount of $333,500 was intended to provide 4th quarter start-up costs to ready the department for the January 2017 opening. No revenue from probation fees was budgeted. Due to circumstances, the timeline was accelerated substantially and the Probation Office opened July 1, 2016, six months earlier than anticipated in the approved budget. Analysis:Because the office opened six months earlier than planned, revenues were collected that were unbudgeted and the expenditures exceeded the amount of the original startup budget. We are requesting approval of a revenue budget of $209,500 to match Probation Fees collected between July and December 2016. In addition, the Operating Transfer from the General Fund should be increased by $82,320 to fully cover actual costs of operations. Financial Impact:Financial impact to the General Fund will be an additional $82,320 increase to the operating transfer to Probation (fund 151). Funds are available in Contingency. Alternatives:None Recommendation:Approve requested changes to the 2016 Probation Office budget. Funds are Available in the Following 101-10-1110/6011110 Cover Memo Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM Indirect Cost Allocation Study (RFP #17-143) Department:Finance Department:Finance Caption:Motion to approve engagement of MAXIMUS to perform indirect cost allocation study. (RFP 17-143) (Approved by Finance Committee April 11, 2017) Background:This study provides the basis of the budget allocation to all funds receiving services from the General Fund. A request for proposals (RFP) was prepared to solicit qualified vendors to perform the indirect cost study. Analysis:Three compliant responses to RFP #17-143 were received. The evaluation committee reviewed and scored the responses and MAXIMUS was unanimously selected. Maximus is an international consulting firm specializing in Cost Allocation Plans and Cost of Service Studies. They prepare over 1,500 cost allocation studies on an annual basis. MAXIMUS will develop and prepare Augusta’s Full Cost Allocation Plan, OMB Circular A-87 Cost Plan, Augusta Transit’s Plan and Augusta Regional Airport plan as its pertains to security provided by the Marshal’s department. Financial Impact:Fees for the annual audit are included in the finance departments operating budget Alternatives:select firm that the evaluation committee did not score as high for engagement. Recommendation:Approve awarding engagement per terms in the RFP to MAXIMUS Funds are Available in the Following Accounts: 101-01-5120 Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Request for Proposal Request for Proposals will be received at this office until Thursday, March 9, 2017 @ 11:00 a.m. for furnishing: RFP Item #17-143 Indirect Cost Allocation Study For Augusta, Georgia Finance Department: RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Pre Proposal/Telephone Conference will be held on Tuesday, February 21, 2017, @ 3:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee. Make the $35.00 check payable “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, February 23, 2017, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 26, February 2, 9, 16, 2017 Metro Courier February 1, 2017 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Addendum 1 Original 8 Copies Fee Proposal COST PLANS PLUS LLC 11761 ANGLEBERGER ROAD THURMONT, MD 21788 YES 447931 YES YES YES YES YES MGT CONSULTING GROUP 3800 ESPLANDADE WAY STE210 TALLAHASSEE, FL 32311 YES 118160 YES YES YES YES YES MAXIMUS Consulting Services, Inc. Corporate Headquaters 1891 Metro Center Drive Reston, VA 20190 YES 21796 YES YES YES YES YES RFP Item #17-143 Indirect Cost Allocation Study for Augusta, GA- Finance Department Bid Date: Thursday, March 9, 2017 @ 11:00 a.m. Total Number Specifications Mailed Out: 14 Total Number Specifications Download (Demandstar): 20 Total Electronic Notifications (Demandstar): 383 Pre Proposal Telephone Conference Attendees: 1 Total packages submitted: 3 Total Noncompliant: 0 Page 1 of 1 COST PLANS PLUS LLC 11761 ANGLEBERGER ROAD THURMONT, MD 21788 MGT CONSULTING GROUP 3800 ESPLANDADE WAY STE210 TALLAHASSEE, FL 32311 MAXIMUS 808 MOOREFIELD PARK DR SUITE 205 RICHMOND, VA 23236 A. Package submitted by the deadline Pass/Fail PASS PASS PASS B. Package is complete (includes requested information as required per this solicitation)Pass/Fail PASS PASS PASS C. Overall Quality of RFP (concise and to-the-point) 50 30 44 49 1. Technical Approach 100 72 92 98 2. Financial Responsibility 100 84 92 100 3. Project Management 95 74 86 93 4. Key Personnel & Staff 90 72 80 88 5. Organizational Qualifications 75 65 75 79 6. Optional Interview (Potential Bonus Points)10 D. TOTAL 470 367 425 458 1. Experience with cost allocation studies for Governments 40 33 36 39 2. Experience with Consolidated Governments 15 4 5 15 3 Qualifications of Staff (CPA, Audit Certified, etc.) 35 23 28 34 4. Experience in completing full cost plans 30 26 29 29 5. Experience in completing plan in accordance with 2CFR Part 200 of OMB 30 27 29 29 5. Audit Approach 25 17 25 25 6. Quality of written reports 25 13 22.6 25 Total 200 143 174.6 196 Submittal and Quality of RFP D. Narrative E. Scope of Services Quality of RFP Evaluation Meeting - RFP Item #17-143 Indirect Cost Allocation Study for Augusta, GA - Finance Department Evaluation Meeting: Thursday, March 16, 2017 @ 3:00 p.m. Vendors Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION) (MUST PASS FOR CONTINUED CONSIDERATION) RANKING - First Round Elimination Scope of Services (Total Points 200) Proposer’s Overall Ability to Provide the Services (Total Points 470) COST PLANS PLUS LLC 11761 ANGLEBERGER ROAD THURMONT, MD 21788 MGT CONSULTING GROUP 3800 ESPLANDADE WAY STE210 TALLAHASSEE, FL 32311 MAXIMUS 808 MOOREFIELD PARK DR SUITE 205 RICHMOND, VA 23236 Evaluation Meeting - RFP Item #17-143 Indirect Cost Allocation Study for Augusta, GA - Finance Department Evaluation Meeting: Thursday, March 16, 2017 @ 3:00 p.m. Vendors RANKING - First Round Elimination Within Richmond County 10 Within CSRA 8 Within Georgia 6 Within SE United States (includes AL, TN, NC, SC, FL) 4 4  All Others 2 2 2 TOTAL 10 2 4 2 Lowest Fees 10 10 Second 8 8 Third 6 6 Forth 4 Fifth 2 TOTAL 10 10 6 8 H. References 10 7.2 8.4 10 Total 750 559.2 662 723 Evaluator: Cumulative Date: 3/16/17 Procurement Department Completion Date: 3/16/17 Internal Use Only Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed Procurement DepartmentRepresentative:____Nancy Williams__________________________________________ G. Proximity to Area Total (Total Possible Score 750) Proximity to Area (Total Points 10) F. Proximity to Area Cost/Fee Consideration Reference(s) (Total Points 10 Commission Meeting Agenda 4/18/2017 2:00 PM Request to carry over funds from 2016 Surplus Sale to 2017 Department:Richmond County Sheriff's Office Department:Richmond County Sheriff's Office Caption:Motion to approve a request from the Richmond County Sheriff's Office to carry over funds ($35,196.25) obtained from a 2016 sale of a surplus boat to 2017. The agency intends to use this funding to purchase a boat for the agency. (Approved by Finance Committee April 11, 2017) Background:In May of 2014 the agency obtained a 32 foot Sea Ark boat form the Department of Defense (DOD)/ LESO program. This program allows law enforcement agencies to obtain property the DOD deems no longer usable by them. The agency obtained this boat with the intent to use it on the Savannah River for Law Enforcement use. The boat did not meet the needs of the agency and the agency obtained permission from the State of Georgia Point of Contact to sell the vessel and use the funding to obtain a boat more suitable for the agency needs. On September 26, 2016 the vessel was sold using GovDeals through the Fleet Management department. Upon all fees paid a total of $35,196.25 was netted with the intent to use this funding towards the purchase of a new boat. Analysis:Revenue generated from the sale of the unsuitable equipment would be used to fund the purchase of an appropriate replacement. Financial Impact:These monies were recorded properly as revenue in 2016 273000000-3923110 ($35,196.25) Surplus Property sale. Alternatives: Recommendation:Carry over funding generated from the 2016 Surplus Sale in the amount of $35,196.25 to 2017 for the requested purpose Funds are Available Cover Memo in the Following Accounts: Funds are available in the 2016 273000000-3923110 for carryover to 2017. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM SPLOST 7 agreement with Augusta Canal Authority Department:Finance Department:Finance Caption:Motion to approve agreement with Augusta Canal Authority for funding as authorized in SPLOST phase 7. (Approved by Finance Committee April 11, 2017) Background:Project funding in the amount of $1,500,000 for the Augusta Canal Authority was approved in the SPLOST 7 referendum. The Augusta Canal Authority will use SPLOST 7 Funds to match federal grants, state grants and authority funds for capital projects. Analysis:Funding for the project will be provided per the following schedule that was approved by the commission on February 9, 2016: $300,000 – 2016 $400,000 – 2018 $400,000 – 2019 $400,000 - 2020 Disbursement of funds is subject to collections and will be made in accordance with the attached agreement upon approval by the governing body. Financial Impact:Funding is available in SPLOST 7 Alternatives:n/a Recommendation:approve agreement Funds are Available in the Following Accounts: 329-06-4310/572110 REVIEWED AND APPROVED BY: Finance. Law. Cover Memo Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM SPLOST VI agreement with Boys and Girls Club of the CSRA Department:Finance Department:Finance Caption:Motion to approve agreement with Boys and Girls Club of the CSRA, Inc. for funding as authorized in SPLOST phase VI. (Approved by Finance Committee April 11, 2017) Background:Project funding in the amount of $500,000 for the Boys and Girls Club of the CSRA, Inc. was approved in the SPLOST VI referendum. The Boys and Girls Club of the CSRA, Inc. project is for facility renovations and improvements to the E.W. Hagler Club. Analysis:The Boys and Girls Club of the CSRA, Inc. has raised the matching funds $125,000 as required by the SPLOST VI Challenge Grant guidelines. The agency has provided documentation as required. The SPLOST funding has been collected and is available for disbursement in accordance with the attached agreement upon approval by the governing body. Financial Impact:Funding is available in SPLOST VI Alternatives:n/a Recommendation:approve agreement Funds are Available in the Following Accounts: 328-06-4310/5721110 REVIEWED AND APPROVED BY: Finance. Cover Memo Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM 15th Street Pedestrian Improvement Project - RFQ Item – 16-246 Department:Engineering Department:Engineering Caption:Motion to delete the award of the preliminary engineering concept phase of the Design Consultant Services Agreement to Wolverton & Associates, Inc., in the amount of $491,688.00 for the 15th Street Pedestrian Improvement Project as requested by the AED. RFQ 16-246 approved March 29th Commission meeting. (Approved by Engineering Services Committee April 11, 2017) Background:SR4/15th Street Pedestrian Improvement is a SPLOST VI Capital Project and a project from the “Approved Investment List” of TIA that was approved by voters of Augusta in a referendum held on July 31, 2012. It is a TIA Band 2 project with TIA funds allocated for construction. Initial design efforts commenced in 2011, the design consultant was URS Corporation (now part of AECOM). AECOM is the TIA program manager for GDOT. Due to a conflict of interest, URS discontinued design services for the project after its merger. In September 2016, a Request for Qualification was released for qualified firms to provide design services along the 15th street corridor to improve pedestrian facilities and traffic flow. Analysis:The following firms were evaluated based on qualifications, project approach, and experience in November 2016. The following firms submitted RFQs and were evaluated: 1.Wolverton & Associates 2.Moreland Altobellie & Associates 3.Civil Services 4.Pond and Company 5.W.R. Toole Engineers, Inc. 6.Cranston Engineering Wolverton & Associates was selected based on the evaluation procedures used for this project. Financial Impact:Funds are available in Project SPLOST VI funds ($382,610) and TIA Discretionary funds ($109,078 Alternatives:1). Approve and award Preliminary Engineering Concept phase of the Design Consultant Services Agreement to Wolverton & Cover Memo Associates, Inc. in the amount of $491,688.00 for the 15th Street Pedestrian Improvement Project as requested by the AED. 2). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Project SPLOST VI Funds (382,610) TIA Discretionary ($109,078). REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is set up and authorized to CPB#328-041110-210328103 to award the preliminary engineering concept phase of the Design Consultant Services Agreement to Wolverton & Associates, Inc., in the amount of $491,688.00 for the 15th Street Pedestrian Inprovements Project. Due to a conflict of interest, URS discontinued design services for the project after its merger. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. SPLOST Phase VI 756,120$ TIA Discretionary 109,078$ 865,198$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#328-041110-210328103 Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET 15th Street Pedestrian Improvements 1 of 4 3/8/2017 Augusta-Richmond County, Georgia CPB#328-041110-210328103 CAPITAL PROJECT BUDGET 15th Street Pedestrian Improvements CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB SPLOST PHASE VI (756,120.00)$ -$ (756,120.00)$ 000-0000-0000000 TIA DISCRETIONARY (109,078.00)$ (109,078.00)$ TOTAL SOURCES:(865,198.00)$ -$ (865,198.00)$ USE OF FUNDS ENGINEERING 000-0000-0000000-5212115 865,198.00$ -$ 865,198.00$ TOTAL USES:865,198.00$ -$ 865,198.00$ 2 of 4 3/8/2017 3 of 4 3/8/2017 4 of 4 3/8/2017 Request for Qualifications Request for Qualifications will be received at this office until Friday, October 21, 2016 @ 11:00 a.m. for furnishing: RFQ Item #16-246 Engineering Design Services for 15th Street Pedestrian Improvements for Augusta Engineering Department RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, October 7, 2016, @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered. No RFQ may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for qualification including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 15, 22, 29 October 6, 2016 Metro Courier September 21, 2016 OFFICIAL VENDORS Attachment "B"E-Verify #SAVE Form Original 6 Copies Wolverton & Associates 6745 Sugarloaf Pkwy, Suite 100 Duluth, GA 30097 Yes 110645 Yes Yes Yes Moreland Altobelli & Assoc 2450 Commerce Ave., Suite 100 Duluth, GA 30096 Yes 53328 Yes Yes Yes Civil Services 2394 Saint Johns Bluff Rd S Jacksonville, FL 32246 Yes 387871 Yes Yes Yes Pond & Company 3500 Parkway Lane Suite 500 Peachtree Corners, GA 30092 Yes 175046 Yes Yes Yes Toole Engineering 1005 Broad St., Suite 200 Augusta, GA 30901 Yes 62985 Yes Yes Yes Cranston Engineering 452 Ellis Street Augusta, GA 30901 Yes 64684 Yes Yes Yes RFQ Item #16-246 Engineering Design Services for 15th Street Pedestrian Improvement for the Augusta, GA - Engineering Department RFQ Date: Friday, October 21, 2016 @ 11:00 a.m. Total Number Specifications Mailed Out: 24 Total Number Specifications Download (Demandstar): 15 Total Electronic Notifications (Demandstar): 450 Total packages submitted: 6 Total Noncompliant: 0 Page 1 of 1 Wolverton & Associates 6745 Sugarloaf Pkwy, Suite 100 Duluth, GA 30097 Moreland Altobelli & Assoc 2450 Commerce Ave Duluth, GA 30096 Civil Services 851 Laney Walker Blvd Augusta, GA 30901 Pond & Company 321 NW Frontage Road, Suite 320 Augusta, GA 30907 Toole Engineering 1005 Broad St., Suite 200 Augusta, GA 30901 Cranston Engineering 452 Ellis Street Augusta, GA 30901 A. Package submitted by the deadline Pass/Fail PASS PASS PASS PASS PASS PASS B. Package is complete (includes requested information as required per this solicitation)Pass/Fail PASS PASS PASS PASS PASS PASS C. Overall Quality of RFP (concise and to-the-point) 50 46.8 43.0 41.8 45.5 43.0 43.0 1. Respondents Experience 100 92.5 93.8 81.3 92.5 88.8 85.0 2. Financial Responsibility 100 93.8 93.8 88.8 93.8 88.8 88.8 3. Project Management 95 87.5 86.3 83.8 80.8 83.8 82.5 4. Key Personnel & Staff 90 85.0 83.8 76.3 78.3 80.0 78.8 5. Organizational Qualifications 85 82.5 82.5 77.5 81.3 78.8 78.8 6. Optional Interview (Potential Bonus Points)10 D. TOTAL 480 441.25 440 407.5 426.5 420 413.75 1. Specific relevant experience of your company (specific to “complete street” concept and design). 75 72.0 71.3 65.8 71.3 69.0 70.3 2. A detailed description of the proposed technical approach to be taken for the performance of the required services. 100 95.0 87.0 87.0 86.3 84.8 87.3 3. Conceptual project schedule. 25 22.5 21.3 13.8 23.0 21.8 20.0 E. TOTAL 200 189.5 179.5 166.5 180.5 175.5 177.5 Within Richmond County 10 10 10 10 10 Within CSRA 8 Within Georgia 6 6 6 Within SE United States (includes AL, TN, NC, SC, FL) 4  All Others 2 TOTAL 10 6 6 10 10 10 10 H. References 10 2.5 5.0 5.0 2.5 2.5 2.5 Total 750 686 673.5 630.75 665 651 646.75 Evaluation Sheet - RFQ Item #16-246 Engineering Design Services for 15th Street Pedestrian Improvement for the Augusta, GA - Engineering Department Evaluation Meeting Date: Tuesday, November 22, 2016 @ 3:00 p.m. Vendors Total (Total Possible Score 750) Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION) (MUST PASS FOR CONTINUED CONSIDERATION) RANKING - First Round Elimination Proximity to Area (Total Points 10) F. Proximity to Area Scope of Services (Total Points 200) Proposer’s Overall Ability to Provide the Services (Total Points 470) Reference(s) (Total Points 10 Procurement DepartmentRepresentative:____________Nancy Williams__________________________________ Evaluator: Cumulative Date: 12/8/16 Procurement Department Completion Date: 12/8/16 Internal Use Only Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary. Submittal and Quality of RFP D. Narrative E. Scope of Services Quality of RFP Commission Meeting Agenda 4/18/2017 2:00 PM Abandonment - Alley Between Hogan Street & Adrian Street Department:Law Department:Law Caption:Motion to determine that the alley between Hogan Street and Adrian Street, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. (Approved by Engineering Services Committee April 11, 2017) Background:Applegraph Construction has requested that the alley between Hogan Street and Adrian Street be abandoned. The property is no longer a functioning alley and the alley splits their property located at 1103 Hogan Street. The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and plat of the alley between Hogan Street and Adrian Street are attached. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on March 28, 2017 for this matter. The map of the alley between Hogan Street and Adrian Street is attached. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Cover Memo Alternatives:Approve or deny request to determine that the alley between Hogan Street and Adrian Street be abandoned. Recommendation:Approve determination and request for abandonment of the alley between Hogan Street and Adrian Street pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo AGENDA ITEM Engineering Services Committee Meeting April 11, 2017 Motion to determine that the alley between Hogan Street and Adrian Street, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Department: Law Caption: Motion to determine that the alley between Hogan Street and Adrian Street, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background: Applegraph Construction has requested that the alley between Hogan Street and Adrian Street be abandoned. The property is no longer a functioning alley and the alley splits their property located at 1103 Hogan Street. The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and plat of the alley between Hogan Street and Adrian Street are attached. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on March 28, 2017 for this matter. The map of the alley between Hogan Street and Adrian Street is attached. Analysis: In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32- 7-2(b)(1). Financial Impact: Cost of publication and advertisement of public hearing. Alternatives: Approve or deny request to determine that the alley between Hogan Street and Adrian Street be abandoned. Recommendation: Approve determination and request for abandonment of the alley between Hogan Street and Adrian Street pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are available In Following Accounts: REVIEWED AND APPROVED BY: THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON THE ALLEY BETWEEN HOGAN STREET AND ADRIAN STREET AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that the alley between Hogan Street and Adrian Street as shown on the attached plat, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of-way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on March 28, 2017 at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on March 16, 2017 and March 23, 2017, and that the property owners located on the alley between Hogan Street and Adrian Street were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held, April 18, 2017, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2017. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Commission Meeting Agenda 4/18/2017 2:00 PM Abandonment - Area Adjacent to 1507 St. Luke Street Department:Law Department:Law Caption:Motion to determine that the 0.06 acres adjacent to 1507 Saint Luke Street, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. (Approved by Engineering Services Committee April 11, 2017) Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and plat of the 0.06 acres adjacent to 1507 Saint Luke Street are attached. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on March 28, 2017 for this matter. The legal description and plat of the 0.06 acres adjacent to 1507 Saint Luke Street is attached. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that the 0.06 acres adjacent to 1507 Saint Luke Street be abandoned. Cover Memo Recommendation:Approve determination and request for abandonment of the 0.06 acres adjacent to 1507 Saint Luke Street pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo AGENDA ITEM Engineering Services Committee Meeting April 11, 2017 Motion to determine that the 0.06 acres adjacent to 1507 Saint Luke Street, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Department: Law Caption: Motion to determine that the 0.06 acres adjacent to 1507 Saint Luke Street, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background: The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and plat of the 0.06 acres adjacent to 1507 Saint Luke Street are attached. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on March 28, 2017 for this matter. The legal description and plat of the 0.06 acres adjacent to 1507 Saint Luke Street is attached. Analysis: In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32- 7-2(b)(1). Financial Impact: Cost of publication and advertisement of public hearing. Alternatives: Approve or deny request to determine that the 0.06 acres adjacent to 1507 Saint Luke Street be abandoned. Recommendation: Approve determination and request for abandonment of the 0.06 acres adjacent to 1507 Saint Luke Street pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are available In Following Accounts: REVIEWED AND APPROVED BY: THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON 0.06 ACRES ADJACENT TO 1507 ST. LUKE STREET AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that 0.06 acres adjacent to 1507 Saint Luke Street as shown on the attached plat, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of-way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on March 28, 2017 at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on March 16, 2017 and March 23, 2017, and that the property owners located on the 0.06 acres adjacent to 1507 Saint Luke Street were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held, April 18, 2017, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2017. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Commission Meeting Agenda 4/18/2017 2:00 PM Abandonment - Portion of Heath Street Department:Law Department:Law Caption:Motion to determine that a portion of Heath Street, East of Berckmans Road as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7- 2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. (Approved by Engineering Services Committee April 11, 2017) Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. Pursuant to O.C.G.A. §32- 7-2, a public hearing was held on March 28, 2017 for this matter. The plat of said portion of Heath Street, East of Berckmans Road is attached. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that a portion of Heath Street, East of Berckmans Road be abandoned. Recommendation: Approve determination and request for abandonment of a portion of Heath Street, East of Berckmans Road pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the Cover Memo appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo AGENDA ITEM Engineering Services Committee April 11, 2017 Motion to determine that a portion of Heath Street, East of Berckmans Road as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Department: Law Caption: Motion to determine that a portion of Heath Street, East of Berckmans Road as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32- 7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background: The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on March 28, 2017 for this matter. The plat of said portion of Heath Street, East of Berckmans Road is attached. Analysis: In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7- 2(b)(1). Financial Impact: Cost of publication and advertisement of public hearing. Alternatives: Approve or deny request to determine that a portion of Heath Street, East of Berckmans Road be abandoned. Recommendation: Approve determination and request for abandonment of a portion of Heath Street, East of Berckmans Road pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are available In Following Accounts: REVIEWED AND APPROVED BY: THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON A PORTION OF HEATH STREET, EAST OF BERCKMANS ROAD AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that a portion of Heath Street, East of Berckmans Road as shown on the attached plat, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of-way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on March 28, 2017 at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on March 16, 2017 and March 23, 2017, and that the property owners located on a portion of Heath Street, East of Berckmans Road were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held, April 18, 2017, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2017. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Commission Meeting Agenda 4/18/2017 2:00 PM Abandonment - Richmond Lane Department:Law Department:Law Caption:Motion to determine that Richmond Lane, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. (Approved by Engineering Services Committee April 11, 2017) Background:Chase Caldwell has requested that Richmond Lane be closed because it is an alley that is situated between two streets and presently allows public access to his property. The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. A copy of the parcel map of Richmond Lane is attached. Analysis:In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b) (1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Richmond Lane be abandoned. Recommendation: Approve determination and request for abandonment of Richmond Lane, with public hearing to be held regarding the issue of Cover Memo abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo AGENDA ITEM Engineering Services Committee April 11, 2017 Motion to determine that Richmond Lane, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Department: Law Caption: Motion to determine that Richmond Lane, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background: Chase Caldwell has requested that Richmond Lane be closed because it is an alley that is situated between two streets and presently allows public access to his property. The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and plat of Richmond Lane are attached. Analysis: In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b) (1). Financial Impact: Cost of publication and advertisement of public hearing. Alternatives: Approve or deny request to determine that Richmond Lane be abandoned. Recommendation: Approve determination and request for abandonment of Richmond Lane, with public hearing to be held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are available In Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 4/18/2017 2:00 PM Augusta Engineering Department Reorganization Department:Engineering Department:Engineering Caption:Motion to approve and authorize implementation of Augusta Engineering Department (AED) Reorganization as requested by AED. Funding is available in Engineering SPLOST Admin Funds and Stormwater Utility Services Funds, and no net increase in AED authorized FY17 General Fund budget. (Approved by Engineering Services Committee April 11, 2017) Background:There is significant increase in AED operation and responsibility since 2011 without net increase in AED professional and operational staff. Since 2011 AED took over responsibility of infrastructure (roadway and drainage) maintenance operation (2011); Transportation Investment Act funded roadway and bridge rehabilitation/reconstruction projects design and construction (2013); and Stormwater Services (Stormwater Utility) Program (2016). AED Expanded role and responsibilities warranted department structure assessment and restructuring for efficient and cost effective delivery of assigned services and minimizing potential risk associated to increase exposure to public health and safety liability. Analysis:In order to fulfill the requirements to provide current services in an efficient cost effective way and timely manner, AED requests approval and implementation of AED attached Reorganization structure in FY 2017. AED is proposing annual assessment of need of additional maintenance field staff and accordingly progressive filling these positions contingent upon funds availability. Financial Impact:There is no net increase in AED FY2017 authorized funding allocation of General Fund (GF) funds. Funding is available in AED SPLOST Administration funds, and Stormwater Utility funds for funding new and upgraded positions in these programs. Net increase in AED authorized positions is four (4); AED is creating six (6) new positions and eliminating two (2) existing Cover Memo positions. Alternatives:1). Approve and authorize implementation of Augusta Engineering Department (AED) Recognition as requested by the Engineering Department. Funding is available in Engineering SPLOST Admin Funds and Stormwater Utility Services Funds, and no net increase in AED authorized General Funds budget. 2). Do not approve and identify alternative ways to deliver AED obligated services. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: AED SPLOST Admin Funds; AED General Funds Stormwater Utility Funds REVIEWED AND APPROVED BY: Finance. Human Resources. Law. Administrator. Clerk of Commission Cover Memo Augusta Georgia 2017 Budget AED PROPOSED ORG PCN/HR TITILE NAME GRADE SWU FTE Alloc SALARY SWU Budget Salary GRADE SWU FTE Alloc SALARY SWU Budget Salary PWT0052002 TRAFFIC DATA ANALYST Filled 46 0.5 36,450.41 18,225.21 WORK CONTROL SPECILIST 49 0.50 41,088.67 20,544.34 PWT0816001 Sr. TRAFFIC Operations Manager Vacant 55 -59,392.32 -MANAGER SIGNS & STRIPPING & ST. MAINTENANCE 59 - 72,802.04 - - PWT0638008 PROPERTY MINT SUPERVISOR III Filled 45 -34,414.21 -PAVING MARKINGS SUPERVIOSR 47 -37,132.25 -- PWT0859001 JR. TRAFFIC OPERATIONS MANAGER Vacant 50 -43,224.39 -TRAFFIC OPERATION SUPERVISOR 47 -37,132.25 -- PWT0819001 JR. TRAFFIC MANAGEMENT SPECIALIST Vacant 52 -50,994.23 -MAINTENANCE MANAGER 55 -59,392.32 -- PWT0821001 LEAD TRAFFIC Operations Manager Filled 57 64,464.13 MANAGER SIGNALS & INTELLIGENT TRANSPORT SYSTEM 59 - 72,802.04 - - Total Traffic Engineering 288,939.69 18,225.21 Total Traffic Engineering 320,349.57 20,544.34 General Fund Obligation Increase 29,090.75 30% add 37,817.97 SWU Fund Obligation Increase 2,319.13 30% add 3,014.87 TITILE NAME GRADE SWU FTE Alloc SALARY SWU Budget Salary GRADE SWU Alloc SALARY SWU Budget Salary PWA0046001 ADMINISTRATIVE ASSISTANT III Filled 44 0.25 37,802.41 9,450.60 ADMIN MANAGER 47 0.25 41,588.12 10,397.03 PWA0863001 SR ENGINEERING INSPECTOR VACANT 46 0.10 35,301.14 3,530.11 SR ENGINEERING INSPECTOR 50 0.10 43,224.39 4,322.44 PWA0217001 CHIEF SURVEYOR Filled 55 0.90 60,412.29 54,371.06 SURVEYing SUPERVISOR 57 0.90 65,753.57 59,178.21 PWA0396001 CHIEF ENGINEERING INSPECTOR Filled 48 0.20 44,918.70 8,983.74 CHIEF ENGINEERING INSPECTOR 52 0.20 50,994.23 10,198.85 PWA0476001 JUNIOR SURVEYOR Filled 43 0.90 28,737.02 25,863.32 JUNIOR SURVEYOR 47 0.90 37,132.25 33,419.03 PWA0864001 JUNIOR SURVEYOR VACANT 43 0.90 28,737.02 25,863.32 JUNIOR SURVEYOR 47 0.90 37,132.25 33,419.03 PWA0393001 ENGINEERING INSPECTOR II Filled 44 0.50 34,411.67 17,205.83 ENGINEERING INSPECTOR II 49 0.50 41,088.67 20,544.34 PWA0393002 ENGINEERING INSPECTOR II VACANT 44 0.50 31,909.00 15,954.50 ENGINEERING INSPECTOR II 49 0.50 41,088.67 20,544.34 PWA0362002 ENGINEERING INSPECTOR I VACANT 43 0.25 28,737.02 7,184.26 ENGINEERING INSPECTOR I 47 0.25 37,132.25 9,283.06 PWA0862001 ENGINEERING INSPECTOR I VACANT 43 0.50 28,737.02 14,368.51 ENGINEERING INSPECTOR I 47 0.50 37,132.25 18,566.13 Total Engineering Subtotal 359,703.28 182,775.25 Subtotal 432,266.65 219,872.44 GF / SWU 176,928.03 182,775.25 GF / SWU 212,394.21 219,872.44 GF Budget SWU Budget General Fund Obligation Increase 35,466.18 30% add 46,106.04 PWA0905001 ENGINEERING INSPECTOR II Abolished 44 0.25 23,931.75 7,977.25 SWU Fund Obligation Increase 37,097.19 30% add 48,226.34 PWT0349001 TRAFFIC ENGINEERING MANAGER Abolished 59 0 72,802.04 - Total 96,733.79 7,977.25 General Fund Total Increase 64,556.93 83,924.01 Total + 30%125,753.93 10,370.43 SWU Total Increase 39,416.32 51,241.21 General Fund Net Increase (Decrease)(32,176.86) (41,829.92) V_3212017 SWU Funds Net Increase 40,870.79 TRAFFIC ENGINEERING 4506 Engineering 4501 Page 1 of 2 Augusta Georgia 2017 Budget AED PROPOSED ORG PCN/HR TITILE NAME GRADE SWU FTE Alloc SALARY SWU Budget Salary GRADE SWU FTE Alloc SALARY SWU Budget Salary TITILE NAME GRADE SWU FTE Alloc SALARY SWU Budget Salary GRADE SWU FTE Alloc SALARY SWU Budget Salary GF EFT Alloc GF Budget Salary STE0055001 ADMINISTRATIVE ASSISTANT II FILLED 43 0.75 31,610.73 23,708.05 ADMINISTRATIVE ASSISTANT III 44 0.75 35,099.90 26,324.93 STE0393001 ENGINEERING INSP II VACANT 44 0.20 31,909.00 6,381.80 ENGINEERING INSP II 49 0.20 41,088.67 8,217.73 STE1393002 ENGINEERING INSP II VACANT 44 0.20 31,909.00 6,381.80 ENGINEERING INSP II 49 0.20 41,088.67 8,217.73 STE0817001 ENGINEERING DATA TECH I VACANT 37 0.75 20,975.29 15,731.47 ENGINEERING DATA ANALYST 46 0.75 35,301.14 26,475.86 STE1392001 ENGINEERING INSP I VACANT 43 0.20 28,737.02 5,747.40 ENGINEERING INSP I 47 0.20 37,132.25 7,426.45 STO0811001 SECRETARY III FILLED 39 0.50 25,504.85 12,752.43 ADMINISTRATIVE ASSISTANT II 43 0.50 28,737.02 14,368.51 PWA0110001 ENGINEERING BUSINESS MANAGER VACANT 59 1.00 72,802.04 72,802.04 ASSISTANT DIRECTOR-Admin_Finance 60 0.50 76,606.89 38,303.45 0.10 7,660.69 TBD NEW (ORG CHART)SR. SURVEYOR 50 0.50 45,472.52 22,736.26 0.05 2,273.63 TBD NEW (ORG CHART)ASSISTANT DIRECTOR-Maintenance 61 0.75 80,611.99 60,458.99 -- TBD NEW (ORG CHART)WORK CONTROL SPECIALIST 49 0.45 41,088.67 18,489.90 0.10 4,108.87 TBD NEW (ORG CHART)ADMINISTRATIVE ASSISTANT II 43 0.45 28,737.02 12,931.66 0.10 2,873.70 TBD NEW (ORG CHART)HUMAN REOSURCE & EMPLOYEE RELATIONS MGR 53 0.40 53,651.30 21,460.52 0.20 10,730.26 TBD HUMAN REOSURCE & EMPLOYEE RELATIONS / NEW (ORG CHART) TRAINING ASSISTANT 50 0.45 43,224.39 19,450.98 0.10 4,322.44 Total SPLOST Engineering 243,447.93 143,504.98 587,840.43 284,862.96 31,969.58 ST / SWU 99,942.95 143,504.98 ST / SWU /GF 271,007.89 284,862.96 31,969.58 ST Fund Obligation Increase 171,064.94 30%add 222,384.42 SWU Fund Obligation Increase 141,357.98 30%add 183,765.37 GFFund Obligation Increase 31,969.58 30%add 41,560.46 V_3212016 SWU Funds Obligation Increase from ENG/TE 40,870.79 GFFund Obligation Decrease (41,829.92) GF NET INCREASE (269.46) TITILE NAME GRADE SALARY TITILE GRADE SALARY 1 PWS0622002 ROADWAT LIGTING TECH II VACANT 43 28,737.02 UTILITY RELOCATOR 43 28,737.02 2 PWS0821001 LEAD ROADWAT L&P MANAGER FILLED 57 68,301.21 MANAGER STREET LIGHTS ADMIN AND TRAFFIC 59 72,802.04 STUDIES & DESIGNS 97,038.23 101,539.06 3212017 Street Light Funds Increase 4,500.83 30%add 5,851.08 SPLOST ENG. 8095/8097 TRAFFIC STREET LIGHTING 4509 Page 2 of 2 DIRECTOR ENGINEERING DEPARTMENT ASSISTANT DIRECTOR ADMINISTRATION AND FINANCE Pay Grade 60 ASSISTANT DIRECTOR MAINTENANCE Pay Grade 61 ASSISTANT DIRECTOR ENGINEERING Pay Grade 61 ASSISTANT DIRECTOR TRAFFIC ENGINEERING Pay Grade 61 ADMIN MANAGER Pay Grade 47 Augusta Engineering Department ASSISTANT DIRECTOR ENGINEERING Pay Grade 61 Engineering Data Analyst Pay Grade 46 Administrative Assistant III Pay Grade 44 Engineering Inspector I/II (2/2) Pay Grade 47/49 Senior Draftsman Pay Grade 44 Construction Manager Pay Grade 59 Surveying Supervisor Pay Grade 57 Land Acquisition Agent II (4) Pay Grade 46 Land Acquisition Agent III Pay Grade 48 Administrative Assistant II (Construction and Engineering Managers) Grade 43 Construction Engineer Pay Grade 55 Sr. Engineering Inspector Pay Grade 50 Chief Engineering Inspector Pay Grade 52 Engineering Inspector I / II (1/2) Pay Grade 47/49 Lead Design Engineer Pay Grade 57 Project Engineer (2) Pay Grade 55 Engineering Supervisor Pay Grade 57 MS4 Compliance (Sub-Engineer) Pay Grade 48 Construction & Drainage Engineer Pay Grade 55 Senior Design Engineer Pay Grade 53 Engineering Manager Pay Grade 59 Junior Surveyor (2) Pay Grade 47 Land Acquisition Manager Pay Grade 59 Stormwater Services Manager Pay Grade 59 Work Control Specialist Pay Grade –49 Senior Surveyor Pay Grade 50 CSR (4) Pay Grade 40 CSR Lead Pay Grade 48 ASSISTANT DIRECTOR TRAFFIC ENGINEERING Pay Grade 61 Operation Supervisor Pay Grade 47 Intelligent Traffic System Operation Manager Pay Grade 53 Manager Street Lighting Maintenance Traffic Signs, and Stripping Pay Grade 59 Manager Signals and Intelligent Traffic Systems Pay Grade 59 Manager Traffic Studies and Design & Street Light Administration Pay Grade 59 Traffic Signal Tech II Pay Grade 44 Traffic Signal Tech I (4) Pay Grade 42 Draftsman/GIS Technician Pay Grade 47 Administrative Assistant II Pay Grade 43 Utility Locator Pay Grade 43 Utility Locator Pay Grade 43 Traffic Signal Tech III (2) Pay Grade 46 Roadway Lighting Technician II (3) Pay Grade 43 Roadway Lighting Supervisor Pay Grade 47 Sign Operation Supervisor Pay Grade 47 Sign Fabricator Pay Grade 42 Sign Technician I/II (4/1) Pay Grade 40/41 Paving Markings Supervisor Pay Grade 47 Striping Technician I –(4) Pay Grade 40 Work Control Specialist Pay Grade 49 Traffic Engineering Technician (2) Pay Grade 42 Traffic Engineering Operations Division ASSISTANT DIRECTOR ADMINISTRATION AND FINANCE Pay Grade 60 FINANCE MANAGER ENGINEERING Pay Grade 53 Account I/II/III (4) Pay Grade TBD Administrative Assistant II Pay Grade 43 Human Resources & Employee Relations Manager Pay Grade 53 Human Resources & Employee Relations / Training Assistant Pay Grade 50 Administration / Finance Division IN-HOUSE MAINTENNANCE WORK FORCE Current Work Force 4502 4504 4506 8095 Grade Authorized PCN Authorized PCN Authorized PCN Authorized PCN 42 HEO II 4 SWU0477001/3/TBD/TBD 3 PWR0477004/5/6 0 40 HEO I 4 SWU0487001/2/3/4 3 PWR0487001/2/7 1 PWT0487001 7 STO0487001/5/6/7/8/10/11 42 Road&Drainge Worker III 41 Road&Drainge Worker II 2 SWU0638001/TBD 3 PWR0535007/PWR0628002/3 40 Road&Drainge Worker I 1 SWU0638007 4 PWR0628001/PWR0638004/5/6 3 PWT0638004/12/13 44 Truck Driver III 1 SWU0912001 0 42 Truck Driver II 1 SWU0911004 2 PWR0911002/3 1 PWT0928001 5 STO0901005/STO0911001/2/6/8 45 Road&Drainage SuprIII 2 SWU0721006 1 PWR0721004 2 PWT0726001/2 43 Road&Drainage SuprII 0 1 PWR0727002 1 STO0721001 43 Work Detail Supervisor (officer)2 SWU0607011/12 0 47 Eng. Maint Crew Leader 2 SWU0921001 / 2 0 42 Tree Maintenace Worker III 1 PWR0628004 40 Tree Maintenace Worker I 1 PWT0638011 47 Tree Manager / Arbor 1 PWT0682001 45 Skilled Working Foreman 1 PWT0928001 45 Lead Operator / Fuleman 1 TBD 1 STO0628002 42 Operator (Vac Truck)1 TBD 40 Inventory Warehouse Clerk 1 PWR0487002 Administrative Assistant II (Engineering Maintenance) Pay Grade 43 Maintenance Coordinator Manager Pay Grade –55 Wrok Control Specialist Pay Grade –49 ASSISTANT DIRECTOR MAINTENANCE Pay Grade –61 Engineering Maintenance Operations Division Maintenance Manger In-House Pay Grade –55 Maintenance Manger In-House Pay Grade –55 Officer & Inmate Crew -1 County VAC-CON Crew -1 County Tree Crew -1 County Pothole/Paving Crew - 1 County Grading & Drainage Crew -1 County Grading & Drainage Crew -1 County VAC-CON Crew -1 County Tree Crew -1 County Pothole/Paving Crew - 1 Officer & Inmate Crew -2 County Grading & Drainage Crew -1 County VAC-CON Crew -1 County Tree Crew -1 County Pothole/Paving Crew - 1 Officer & Inmate Crew -3 County Grading & Drainage Crew -1 County VAC-CON Crew -1 County Tree Crew -1 County Pothole/Paving Crew - 1 Officer & Inmate Crew -4 Maintenance Manger In-House Pay Grade -55 County Concrete Crew -1 County Concrete Crew -1 County Concrete Crew -1 County Concrete Crew -1 RAE’S CREEK WATERSHED ROCKY CREEK WATERSHED BUTLER CREEK WATERSHED ROCK CREEK WATERSHED On-Call Vegetation and ROW Mowing Contractor -1 On-Call Vegetation and ROW Mowing Contractor -2 On-Call Vegetation and ROW Mowing Contractor -3 On-Call Vegetation and ROW Mowing Contractor -4 On-Call Vegetation and ROW Mowing Contractor -5 On-Call Vegetation and ROW Mowing Contractor -6 On-Call Concrete Repair Contractor -1 On-Call Easement and Pond Cleaning/Clearing Contractor -1 On-Call VAC-CON Services -1 On-Call Asphalt Contractor -1 On-Call Concrete Repair Contractor -2 On-Call Easement and Pond Cleaning/Clearing Contractor -2 On-Call VAC-CON Services -1 On-Call Asphalt Contractor -1 On-Call Concrete Repair Contractor -3 On-Call Easement and Pond Cleaning/Clearing Contractor -3 On-Call VAC-CON Services -1 On-Call Asphalt Contractor -1 On-Call Concrete Repair Contractor -4 On-Call Easement and Pond Cleaning/Clearing Contractor -4 On-Call VAC-CON Services -1 On-Call Asphalt Contractor -1 On-Call Concrete Repair Contractor -5 On-Call Easement and Pond Cleaning/Clearing Contractor -5 On-Call VAC-CON Services -2 On-Call Asphalt Contractor -2 On-Call Concrete Repair Contractor -6 On-Call Easement and Pond Cleaning/Clearing Contractor -6 On-Call VAC-CON Services -2 On-Call Asphalt Contractor -2 On-Call Vegetation and ROW Mowing Contractor -7 On-Call Concrete Repair Contractor -7 On-Call Easement and Pond Cleaning/Clearing Contractor -7 On-Call VAC-CON Services -2 On-Call Vegetation and ROW Mowing Contractor -8 On-Call Concrete Repair Contractor -8 On-Call Easement and Pond Cleaning/Clearing Contractor -8 On-Call VAC-CON Services -2 On-Call Vegetation and ROW Mowing Contractor -9 On-Call Concrete Repair Contractor -9 On-Call Easement and Pond Cleaning/Clearing Contractor -9 On-Call VAC-CON Services -2 On-Call Asphalt Contractor -2 On-Call Asphalt Contractor -2 On-Call Asphalt Contractor -2 On-Call Tree Contractor -1 On-Call Tree Contractor -2 On-Call Tree Contractor -2 On-Call Tree Contractor -2 On-Call Tree Contractor -3 On-Call Tree Contractor -1 On-Call Tree Contractor -1 On-Call Tree Contractor -3 On-Call Tree Contractor -3 Engineering Maintenance Coordinator I Pay Grade –49 RAE’S CREEK WATERSHED Engineering Maintenance Pay Grade –49 ROCKY CREEK WATERSHED Engineering Maintenance Coordinator I Pay Grade 49 BUTLER CREEK WATERSHED Engineering Maintenance Coordinator I Pay Grade –49 ROCK CREEK WATERSHED Engineering Maintenance Coordinator I Pay Grade –49 OATES CREEK WATERSHED Engineering Maintenance Coordinator I Pay Grade -49 SPIRIT CREEK WATERSHED Engineering Maintenance Coordinator I Pay Grade -49 LITTLE SPIRIT CREEK WATERSHED Engineering Maintenance Coordinator I Pay Grade -49 MCBEAN CREEK WATERSHED Engineering Maintenance Coordinator I Pay Grade -49 AUGUSTA CANAL/PHINIZY SWAMP WATERSHED Maintenance Coordinator Manager Pay Grade –55 County Grading & Drainage Crew -2 County VAC-CON Crew -1 County Tree Crew -2 County Pothole/Paving Crew -1 Officer & Inmate Crew -5 County Grading & Drainage Crew -2 County VAC-CON Crew -1 County Tree Crew -2 County Pothole/Paving Crew -1 Officer & Inmate Crew -6 County Grading & Drainage Crew -2 County VAC-CON Crew -1 County Tree Crew -2 County Pothole/Paving Crew -1 Officer & Inmate Crew -7 County Grading & Drainage Crew -2 County VAC-CON Crew -1 County Tree Crew -2 County Pothole/Paving Crew -1 Officer & Inmate Crew -8 County Grading & Drainage Crew -2 County VAC-CON Crew -1 County Tree Crew -2 County Pothole/Paving Crew -1 Officer & Inmate Crew -9 Downtown Maintenance Crew County Concrete Crew -2 County Concrete Crew -2 County Concrete Crew -2 County Concrete Crew -2 County Concrete Crew -2 Maintenance Manger In-House Pay Grade –55 OATES CREEK WATERSHED SPIRIT CREEK WATERSHED LITTLE SPIRIT CREEK WATERSHED MCBEAN CREEK WATERSHED AUGUSTA CANAL/PHINIZY SWAMP WATERSHED Commission Meeting Agenda 4/18/2017 2:00 PM Award Bid Item 17-148 Deans Bridge Road MSW Landfill Phase III-2016 Gas Collection and Control System (GCCS) Expansion to SCS Field Services, the lowest responsive bidder. Department:Environmental Services Department:Environmental Services Caption:Motion to approve award of Bid Item 17-148 Deans Bridge Road MSW Landfill Phase III-2016 Gas Collection and Control System (GCCS) Expansion to SCS Field Services, the lowest responsive bidder. (Approved by Engineering Services Committee April 11, 2017) Background:The Deans Bridge Road Landfill has a Title V Air Permit. This requires us to collect and destroy methane gas generated by our landfill. This expansion is required to remain in compliance with the permit conditions. Bid Item 17-148 was issued by the Procurement Department for the Deans Bridge Road MSW Landfill Phase III-2016 Gas Collection and Control System (GCCS) Expansion. Five compliant bids were received on February 8, 2017. Analysis:The bids were reviewed by the Environmental Services, Compliance, and Procurement staff per the criteria in the bid and submittal requirements. Based on the evaluation process, it is our recommendation to award the bid to SCS Field Services, the lowest responsive bidder. Financial Impact:Adequate funds, in the amount of $653,023.10, are available in account 541-04-4210 / 11.12110. Alternatives:1. Approve the award of Bid Item 17-148 Deans Bridge Road MSW Landfill Phase III-2016 Gas Collection and Control System (GCCS) Expansion to SCS Field Services, the lowest responsive bidder. 2. Do not approve the award and risk non-compliance enforcement action by GA EPD/EPA. Recommendation: Approve the award of Bid Item 17-148 Deans Bridge Road MSW Cover Memo Landfill Phase III-2016 Gas Collection and Control System (GCCS) Expansion to SCS Field Services, the lowest responsive bidder. Funds are Available in the Following Accounts: Adequate funds, in the amount of $653,023.10, are available in account 541-04-4210 / 11.12110. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Invitation to Bid Sealed bids will be received at this office until Wednesday, February 8, 2017 @ 3:00 p.m. for furnishing: Bid Item #17-148 Deans Bridge Road MSW Landfill Phase III – 2016 Gas Collection & Control System (GCCS) System for Augusta, GA - Environmental Services Department Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $40.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, September 1, 2016. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, January 20, 2017 @ 11:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, January 24, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director OFFICIAL VENDORS Attachment "B" E-Verify # SAVE Form Addendum 1 Bid Bond Bid Price Dot Energy Solutions, Inc. 306 Exchange Boulevard #217 Bethlehem, GA 30620 YES 645175 YES YES YES $852,714.96 B & M Excavating Company, LLC 157 West Main Street Dudley, MA 01571 YES 78442 YES YES YES $1,004,060.00 SCS Field Services 11260 Roger Bacon Drive, Suite 300 Reston, VA 20190 YES 45931 YES YES YES $653,023.10 SCI Construction, Inc. 151 Rolling Hills Road Statesboro, GA 30461 YES 426011 YES YES YES $1,130,961.53 Oasis Consulting Services 45 Woodstock Street Roswell, GA 30075 YES 19850 YES YES YES $2,195,071.00 Bid Item #17-148 Deans Bridge Road MSW Landfill Phase III-2016 Gas Collection and Control System (GCCS) Expansion for Augusta, Georgia - Environmental Services Department Bid Date: Wednesday, February 8, 2017 @ 3:00 p.m. Total Number Specifications Mailed Out: 5 Total Number Specifications Download (Demandstar): N/A Total Electronic Notifications (Demandstar): N/A Mandatory Pre-proposal Conference Attendees: 5 Total packages submitted: 5 Total Noncompliant: 0 Page 1 of 1 ENVIRONMENTAL SERVICES DEPARTMENT Mark Johnson Director MEMORANDUM TO: FROM: DATE: Geri Sams Director - Procurement Mark Johnson "/XDirector U March 9,2017 SUBJECT: Bid Item 17-148 Deans Bridge Road MSW Landlill Phase trI-2016 Gas Collection and Control System (GCCS) Expansion - Award Recommendation In response to Bid ltem#17-148 - Deans Bridge Road MSW Landfill Phase tII-2016 Gas Collection and Control System (GCCS) Expansion, (5) compliant bids were received. Each submission was evaluated by Procurement, Compliance, and the Environmental Services Department per the criteria in the bid and submittal requirements. Based on the evaluation process, it is our recommendation to award the bid to SCS Field Services, the lowest responsive bidder. Thank you in advance for your time and attention. Please feel free to contact me at 706-592-3201, should you have any questions or require any additional inforrnation. MJ/tgh Attachment Cc: Nancy Williams Phyllis Johnson File Environmental Services Department 4330 Deans Bridge Road, Blythe, GA 30805 (706) s92-3200 - Fax (706) s92-325s WWW.AUGUSTAGA.GOV J IILLLo o og)o(L tro = EidLL!, GCLtr CLa-5 trAE a - E mE, =br'=F- E E n^.h qtr;[,,8€oriQEiflnE P s,hO:EEi s 5.9,fl E ! 6f Ef H E $€it6,qgiY..E F f;fi ^J!+ EDo.fr. e"* E sz +g e=E - E +€:: gs b Es€*6SEP E E 8$ E E E5: EEEEg.EE:!i 9 E.. I B, B; EOO.2J.l,,cLrrEgOtr E E E rg Ezzu fi ozu!--IEIE(EF.EG -YY=PYo o os o oFFF=FF oo o.p m (o C').+ \nlIo @e oqo(oodoo^ @ o e'tNo-c)ro(oe (r) u? @(n-o(Y)a 6 oq od C') c.iq oEiEt o uJ o IJJ ouJ o IJJ oEI E E o't!, oUI o IJJ oUI o UJ o IIJ UJtr>E<ootL ouJ o UJ o IIJ o IJJ oUI 'tro :tt IUI rO rot(0 Ntt@ C9 C')lot o(o$tt oro@ CD Eo=--trOO!(E oul o IJJ ouJ o IJJ o UJ ou,ooz uJ F. rt}9o ,i)oF ON6=e? ; "s; eE Eb6efifi*696,1 =fi1 o 5GCL E6EOr.t r.soh E Es!q=<,XE: ==-9rEE oo(a o '=a d Lo EE.(J !Zd).Efis OLNll)@zo ts)OE;ilob 8EEo;tr EE5-E o .EeXE=o H gi 6pEO;EU'.ID g.E ,SE- P# E =!.vtaE*st;.9E 3o> o8*& OASIS CONSULTING SERVICES ATTN: GLENN WALLACE 45 WOODSTOCK STREET ROSWELL, GA 30075 SCI CONSTRUCTION, INC. ATTN: TROY MEEKS 151 ROLLING HILLS ROAD STATESBORO, GA 30461 B & M EXCAVATING ATTN: MICHAEL FAVREAU 157 WEST MAIN STREET DUDLEY, MA 01571 DOT ENERGY SOLUTIONS, INC. ATTN: CONNIE DOTTERER 306 EXCHANGE BOULEVARD #217 BETHLEHEM, GA 30620 SCS FIELD SERVICES ATTN: GUY LEWIS 11260 ROGER BACON DRIVE, SUITE 300 RESTON, VA 20190 BID ITEM #17-148 DEANS BRIDGE ROAD MSW LANDFILL PHASE III-2016 GAS COLLECTION & CONTROL SYSTEM(GCCS) EXPANSION for ENVIRONMENTAL SERVICES DEPT. MAILED JANUARY 12, 2017 BID ITEM #17-148 DEANS BRIDGE ROAD MSW LANDFILL PHASE III-2016 GAS COLLECTION & CONTROL SYSTEM(GCCS) EXPANSION for ENVIRONMENTAL SERVICES DEPT. BID DUE: WED. 02/08/17 @ 3:00 P.M. MARK JOHNSON ENVIRONMENTAL SERVICES LORI VIDETTO ENVIRONMENTAL SERVICES KELLIE IRVING COMPLIANCE DEPERTMENT Commission Meeting Agenda 4/18/2017 2:00 PM Condemnation - 1437 Twiggs Street Department:Law Department:Law Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 059-2-767-00-0) – 1437 Twiggs Street. (Approved by Engineering Services Committee April 11, 2017) Background:The City has been unable to reach an agreement with the owner. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 0.007 acres in fee. The appraised value is $380.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM Condemnation - 155 Aragon Drive Department:Law Department:Law Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-1-033-00-0) – 155 Aragon Drive. (Approved by Engineering Services Committee April 11, 2017) Background:Despite repeated efforts the city has been unable to reach an agreement with the property owner. In order to proceed and avoid further project delays, condemnation is recommended to obtain clear title. The required property consists of 7,500 sq. ft. The appraised value is $7,400.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM Condemnation - 2006 Florida Road Department:Law Department:Law Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-3-009-00-0) - 2006 Florida Road. (Approved by Engineering Services Committee April 11, 2017) Background:The owners died intestate and all heirs cannot be determined or located. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 7,440 sq. ft. in fee. The appraised value is $56,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM Condemnation - 2086 Leona Street Department:Law Department:Law Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-4-129-00-0) – 2086 Leona Street. (Approved by Engineering Services Committee April 11, 2017) Background:The owner died intestate and all heirs cannot be determined or located. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 6,625 sq. ft. in fee. The appraised value is $11,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM Condemnation - 2642 Wheeler Road Department:Law Department:Law Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 033-2-114-00-0) – 2642 Wheeler Road. (Approved by Engineering Services Committee April 11, 2017) Background:The owner is deceased and all heirs cannot be determined or located. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 0.002 acres for right-of-way and 163.83 sq. ft. temporary easement. The appraised value is $500.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM Goodrich Street Raw Water Pumping Station Improvements CIP Project Department:Augusta Utilities Department Department:Augusta Utilities Department Caption:Motion to approve change order to American Hydro Corporation (formerly WEIR American Hydro) (RFQ Item #13-193) for the Goodrich Street RWPS Improvements CIP Project. (Approved by Engineering Services Committee April 11, 2017) Background:This project at Goodrich Street Raw Water Pumping Station (RWPS) consists of installing a new turbine (#9), inlet sluice, tailrace, operations building, pumps and associated appurtenances to deliver raw water to the Highland Avenue Water Treatment Plant. The new turbine will deliver 4000 horsepower and pump 50 Mgal/day. In order to avoid a general contractor's markup on the major equipment, and to have sufficient control over equipment manufacturers, we bid the turbine ($3,634,100) and pumps ($828,075) separately from the construction project. The total value of this project before this change order is $17,925,240. While saving costs, this method of procuring and constructing invariably results in coordination issues for the owner agency (the City) to address, as construction proceeded. Some elements of this change order are a result of these issues. The proposed change order for American Hydro Corporation (AHC) is due to necessary equipment modifications and an increase in the budget to install the turbine. The proposed change order amount is $295,097.00. Analysis:Following are the elements of the proposed change order: 1. Addition of thrust bearing, $122,760: The thrust bearing is to protect the speed increaser between the turbine and pump from forces induced by the turbine shaft. The thrust bearing was specifically excluded by American Hydro in their bid, but is deemed necessary by our design engineer. 2. Gate shaft actuator, $8,920: This will allow remote control of the position of the wicket gates, which adjust the speed of the turbine. 3. Draft chest modification, $6,590: This will allow the disassembly of the turbine in place when maintenance is required. 4. Unit 10 Bulkhead Rings, $20,500: Provisions for a turbine identical to the Cover Memo one currently being installed are being made for the future. We elected to cast bulkhead rings for the future turbine in the common wall between the two power chests. 5. Turbine storage, $35,000: Our contractor was not prepared to take delivery of the turbine once it was manufactured and American Hydro had to store the turbine for 5 months until a temporary building could be constructed at the site. 6. Additional installation costs, $101,327: The original intent was to assemble the turbine at ground level and set it into the power chest. Because of the weight and distance from the lift due to site limitations, the required crane would have been prohibitively expensive. It is cheaper to assemble the unit in the power chest, despite increased costs incurred by American Hydro. Financial Impact:The proposed change order will add $295,097 to the project. Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends the Commission approve the change order in the amount of $295,097.00 to AHC (PO P241868)for the Goodrich Street RWPS Improvements CIP Project Funds are Available in the Following Accounts: Funds are available in the following accounts: 512043410- 5425110/ 80413009-5425110 (PO P241868) AHC REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM James Brown Boulevard phase 2 streetscape Department:Administrator Department:Administrator Caption:Motion to approve and authorize a contract with Cranston Engineering, the City and the DDA in the amount of $125,680.00 for the design services for Phase II James Brown Streetscape Project. (Approved by Engineering Services Committee April 11, 2017) Background:In 2014, the Augusta Commission approved Phase I of James Brown Blvd Streetscape, which encompassed Jones Street to Telfair Street and from Walton Way to Barnes Street. New concrete sidewalks installed with brick accents at the corner aprons and light poles. All improvements met ADA standards. New trees, pedestrian crosswalk striping and trash receptacles were included. In December 2016, the Augusta Commission approved and accepted the DOT Transportation Alternatives Program (TAP) grant for the James Brown Blvd Phase II streetscape, and authorized the Mayor to sign the necessary documents from the Georgia DOT Analysis:Request for Qualifications number 16-216 was issued by Procurement, due October 20, 2016, in order to select an engineering design consultant for this project. Two proposals were received, one of which was not compliant with the specifications. The proposal from Cranston Engineering was deemed compliant, and City staff and DDA negotiated contract terms. Financial Impact:Funds are available from the GDOT TAP grant of up to $120,000 for the engineering phase of this project, and the DDA will provide the local match from its SPLOST VI allocation. Alternatives:To not proceed with the project Recommendation: Approve and authorize a contract with Cranston Engineering, the Cover Memo City and the DDA in the amount of $125,680.00 for the design services for Phase II James Brown Streetscape Project. Funds are Available in the Following Accounts: GDOT TAP grant of up to $120,000 (previously accepted by the Commission); matching funds from SPLOST VI Downtown improvements project. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM Street Light Request Tripps Court Department:Traffic Engineering Department:Traffic Engineering Caption:Motion to approve the installation of six Streetlights on Tripps Court at a cost of $134.36 per month. This is also to approve a new lighting tax district for the 13 lots associated with the above road. Funding is available in the Street Lighting budget account #2760416105312310. (Approved by Engineering Services Committee April 11, 2017) Background:Georgia Power Company will install six lights on Tripps Court. There is no cost for installation due to existing poles. The Yearly cost for these lights will be $1,612.32, which is to be paid for by the 13 lots associated with this road in a special taxing district to appear on the 2017 tax bill. The cost per lot to be added to the tax bill is $134.36 to cover the cost of the light and maintenance Analysis:The cost proposal was received by Georgia Power on March 17, 2017 in the amount of CONTRACTOR BID Georgia Power Upfront Cost - $0 Yearly Cost - $1,612.32 Financial Impact:Adequate funds are available and expenditure of this amount will leave sufficient funds for any emergencies that may arise before the end of the year Alternatives:Approve installation of new streetlights by Georgia Power and approve the creation of a new taxing district on Tripps Court in the amount of $134.36 for the 13 lots associated Recommendation:Approve Alternative Number One Funds are Available in the Following Accounts: 276-04-1610-5312310 Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting of the Commission held March 29, 2017 and Legal Meeting held April 11, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda Commission Chamber - ll29t20l7 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Jefferson, Guilfoyle, sias, Frantom, M.Williams, Davis, Fennoy, D. Williams; Hasan and Smith, members of Augusta Richmond County Commission. INVOCATION: Bishop Rosa L. Williams, Everfaithtul Missionary Baptist Church. PLEDGE OF ALLEGIANCE TO TIIE FLAG OF TTIE I,INITED STATES OF AMERICA. RECOGNITION(S) Lucy craft Laney High school Girl's 2017 varsity Basketball ream. A. Congratulations! for capturing the state title in the 2017 Class AA Georgia Item State High School Association Basketball Championship on March ll,20liin Action: Atlanta, GA. (Requested by Commissioners Bill Fennoy and Ben Hasan) None Mr. Nathan Palm, Sports Director/Anchor WJBF-Channel 6 and Mr. Charles McNeil, Perry Broadcasting 96.9 official roll call of team roster and recognition of coaching staff. lB ItemApprovalsheet.html Motions Y:ll" Motion rextrype Made Seconded Motion By By Result Recognition of the 2017 Girls Varsity Basketball Team. Five ($ minute time limit per delegation DELEGATIONS B. Mr. Scott Hudson regarding the street name changes and proposal.Item Action: None B Scott Hudson Sreet Naming Proposal.pdf lB ltemAonrovalsheet.html Motions Motion f,- ,. Made Seconded MotionType Motion Text By By Result Presentation is made by Mr. Hudson. CONSENT AGENDA (Items l-4) PETITIONS AND COMMUNICATIONS 1. Motion to approve the minutes of the regular meeting of the Commission Item held March21,20l7. Action: Approved B Reqular_Commission llleetins March 21 20l7.pdf IB ltem.{pprovalsheet.html Motions X:t:" Motion Texr Made By seconded By Motion I YPe -'---- -J Result Motion to Aoorove approve. Commissioner Commisionerr \vvrv Yv Motion Passes l0- Mary Davis Sean Frantom Passes 0. APPOINTMENT(S) 2. Motion to approve the appointment of Ms. Shannon Rogers to the unexpired Item term Alexia D. Davis of Animal Services Citizens Advisory Board representing Action:District 2. Approved B ltemApprovalsheet.html Motions *j:"' Motion Text Made By seconded By Motion r YPe ''---- -r Result Motion to Approve ffi|,ffi'r"sses r0- fi"fi,H#i;"' S;#T;f,1fl passes 0. 3. Motion to approve the appointment of Ms. Sharon Smith to the Board of ItemZoningAppeals effective April 1,2017 representing District 5. Action: Approved lB Sharon Smith.pdf IB ltemAnDIovalsheet.html Motions *j:" Motion Text Made By Seconded By Motion IYP€ -'"'- -r vvlvusls sr ReSult Motion to Approve i||,#r^ses r0- ;,""T}'#iJ'- ff#T;f,:fi passes 0. 4. Motion to appoint IvIr. Andrew J. Williamson to the Augusta Port Authority Item representing District 1. Action: Approved E Andren tAilliamson.odf lE ItemAoorovalsheet.html Motions X::*1" Motion Text Made By Seconded By Motion r YPe Result Motion to Approve ffi3,1""I'r*ses r0- in",ffiJ['* ff#Tl..lf,:f passes 0. ****END CONSENT AGENDA:I JT** AUGUSTA COMMISSION 3129t20t7 AUGUSTA COMMISSION REGULAR AGENDA 3t29t2017 (Items 5-26) PUBLIC SERVICES 5. Motion to approve New Ownership Application: A.N. 17-11: request by ltem Abdullah Khalifa for an on premise consumption Liquor, Beer & Winelicense Action: to be used in connection with 5th & Jazzlocated at 580 Broad Street. There will Approved be Dance. District 1. Super District 9. 6. Motion to approve New Ownership Application: A.N. 17-12: a request by Item Sapna D. Patel for a retail package Beer & Wine License to be used in Action: connection with B P National Hills located at 2723 Washington Rd. District 7. Approved Super District 10. tB sth Jazzndf lB Item.{nnrovalsheet.html Motions $otion Motion Textr ype Motion to ^ dDDrove. ^PProve uotio, passes l o- 0. Made By Seconded By Commissioner Commisioner Mary Davis Sean Frantom Made By Seconded By Motion Result Passes Motion Result 7. BB P National Hiils.pdf lB ltemAnnrovalsheet.html Motions Y:lb' Motion Textr ype Motion to Approve f,f3,lilr^ses r 0- f,",Hts'iJiJ"' 0. Motion to approve New Application: A.N. 17-13:a retail package Wine License to be used in Restaurant located at 475 Highland Ave. District 7 . Commisioner Sean Frantom Passes request by Craig Calvert for Item connection with Calvert's Action: Super District 10. Approved lE Calverts Restaurant.otlf lB ItemAprrovalsheet.html Motions X:j]"" Motion Text Made By seconded By MotionrYPe '---- -r Result Motion to Approve ffi|ffi*ses r0- S""TU;I;'- ff#T[f,ffi passes 0. ADMINISTRATIVE SERVICES 8. Motion to approve a request from Sheriff Alfonzo Williams, Burke County, GA ltemsheriffs office to purchase surplus prisoner transport van. Action: Approved E Requesl from Burke ('ountv.pdf lB Item.{oorovalsheet.htm I Motions il,T:" Motion Text Made By seconded By Motion Result Motion to Approve ffi|ffi^ses r0- fi""Tts":Ji;"' !:#T;f,:fi passes 0. 9. Motion to approve Augusta Utilities Department-Construction & Maintenance ltemDivision requests for the replacement lease of two currently leased sewer Action: vacuum trucks. (Bid Item 16-214A) Approved [E Att-vac trk lease-util-c m.ndf B l6-214A Nervspaner Advertisenrent.odf E t6-ztlA tag sHpET orfictal.odf [B lO-Zt.t.C, Deoartment R€commendrtion nf Awarrt nrtf E Mail_Labels.pdf lB ItemApprovalsheet.html Motions f;.,ol:" Motion Text Made By Seconded By MotionI ype - ----- -r Result Motion to Aoorove llprove. Commissioner Commisionerr rt'I/rv'v Motion passes l0- Mary Davis Sean Frantom Passes 0. 10. Motion to approve replacing (l) one Chevy Impala for the District Attorney's Item Office, (1) one for the Marshal's Office and adding (1) one additional Impala Action: in the Solicitor's Office using SPLOST Phase VII - Public Safety Vehicles. Approved EAtt-impala-DA solicitor.ndf {8 .{tt-imoala-marshal.odf B Eval - 208120 -D.A..pdf B Coov of Cosf Anahsis - IMPALA-Sheriff t e*nh nrlf E Coov of Cost Analvsis - ll\{PAl.A-Sheriff 2 eech,nrlf 11. Motion to approve extending the cuffent contract for Drug Court Services to Augusta Physician Services LLC (Trinity Hospital) from the curent provider Steppingstones. The reason for extending the contract to Augusta Physician Services LLC (Trinity Hospital) is due to poor performance with Steppingstones. The extension will be from June 1, 2Ol7 through December 31,2017 . B Contract Extension Aususta Phvsician_Sen'ices LLC.odf lB ItemApprovalsheet.html lB ItemApprovalsheet.html Motions $otion Motion Textrype Motion to ^ dDDrove.APProve vtotion passes lo- 0. Motions f#:"' Motion rext Commissioner Commisioner Mary Davis Sean Frantom Passes Made By Seconded By Made By Seconded By Motion Result Motion Result Item Action: Approved Motion to approve deleting this item from Commissioner ADerete $:;:ff|:rffi# #?,11:L, H##':'Jl*" Passes Motion Passes 9-0 -1. 12. Motion to approve the contract for Drug Court Services to Augusta Physician ItemServices, LLC (Trinity Hospital) for two (2) years and three 15) one 1i) year Action: extensions.The initial contract period will be from January l,20lB ifrrougfr Approved December 31,2019. lB Contrect two vesr three wr pvfcnsinn ndf B Treatment Form.ndf tB Trinity Quote.pdf B ltemAnprovalsheet.html Motions Motion Motion Textr ype lB Contract Extension Aupusta_Phvsician_Sen,ices LLC.ndf E ltemApprovalsheet.html Made By Seconded By Motion Result Motion to approve deleting this item from Commissioner ADerete $:,i,-,H,o:rffi# #?,1',:L, il##"i'Ji*" passes Motion Passes 9-0 -1. PUBLIC SAFETY 13. Motion to approve extending the current contract for Drug Court Services to Item Augusta Physician Services LLC (Trinity Hospital) from the current provider Action: Steppingstones. The reason for extending the contract to Augusta Physician ApprovedServices LLC (Trinity Hospital) is due to poor performance with Steppingstones. The extension will be from June 1 , 2017 through December 31,2017 . Motions i'#:" Motion rext MotionSeconded BY ResurtMade By Motion to approve deleting this item from Commissioner Derete $:,i,:ff|:rffi# S?,l,,:L, il,T#,:'Ji*" passes Motion Passes 9-0 -1. 14. Motion to approve the contract for Drug Court Services to Augusta Physician ItemServices, LLC (Trinity Hospital) for two (2) years and three (5) one 1i) year Action:extensions.The initial contract period will be from January 1,2018 ttrrough Approved December 31,2A19. Motion to approve deleting this item from Commissioner Derete $:,i,?fflirffi# U?,l',:L, il##':'Ji#' Passes Motion Passes 9-0 -1. ENGINEERING SERVICES 15. Motion to approve and award the preliminary engineering concept phase of ltem the Design Consultant Services Agreement to Wolverton & Associates, Inc., in Action: the amount of $491,688.00 for the l5th Street Pedestrian Improvement Project Approved as requested by the AED. RFQ 16-246 B l5th Street Pedestrian Improvements Scope of Services 030317.pdf B cpg J.z.2olz.not {E RFO sent to nenspaper Revised.odf E t6-2{6 TAB oFFI('tAL.pdf B l6-246 Cumulative.pdf lB l6-246 Departnrent Recomnlendation of Award.pdf lB Process Resarding RF0s.odf E Mail List and Denrandstar planholders.ndf lB ltemAoorovalsheet.html [B Contract tn,o veer fhree lH Treatment Form.pdf B Trinitv Ouote.pdf lB ltemApprovalsheet.html Motions Motion Motion Textlype Made By Seconded By Made By Seconded By Motion Result Motion Result Passes of Property Item Action: Approved Motions i^#:" Motion rext Motion to Approve ffi3i,:h"sses r0- fi:[HJf'* ff#T[f,:fi 0. 16. Motion to auth orize condemnation to Acquire Title of a portion for Right of Way (048-4-012-00-0) - 420 Fairhope Street. E Condemnation Reouest - 420 Fairhooe Street odf B ltemAoorovalsheet.html Motions X:ll" Motion Text Made By seconded By Motion r YPe ulvv'uuu PJ Result Motion to a.__ _.__ _ approve. Commissioner CommisionerApprove vtotion passes l0- Mary Davis Sean Frantom Passes 0. 17. Motion to authorize Condemnation to Acquire Title of a Portion of Property Itemfor Right of way (Parcel 061-2-072-00-0) - 427 Dupont street. Action: Approved B Condemnation Request - 427 Dupont Street.pdf IB Item.{norovalsheet. html Motions X:j:"" Motion Text Made By seconded By Motion I YPe vvlv.sls sJ Result Motion to ^ approve. Commissioner CommisionerApprove Motion passes l0- Mary Davis Sean Frantom Passes 0. 18. Motion to authorize Condemnation to Acquire Title of a Portion of Property Item for Right of Way (Parcel 061-2-114-00-0) - 433 Fairhope Street. Action: Approved IB Condemnation Reouest - :133 Feirhone Srraer nrtf [B ltem.{oorovalsheet.html Motions []j:" Motion Text Made By seconded By MotionrYPe ----- -" Result Motion to Approve ffi5,,""I'i,"sses r0- $:[B'iJlJ'* S:#TI"f,:H passes 0. 19. Motion to authorize Condemnation to Acquire Title of a Portion of Property Itemfor Right of Way (Parcel 061-2-129-00-0) - 525 Fairhope Street. Action: Approved E Condemnation Reouest - 525 Fairhooe Street odf B ltemAonrovalsheet.html Motions Y:j*1" Motion Texr Made By seconded By Motion t'ype - ---- -'t ----^---- -J Result Motion to Aoorove approve. Commissioner CommisionerI rryr v Y v Motion passes l0- Mary Davis Sean Frantom Passes 0. 20. Motion to authorize Condemnation to Acquire Title of a Portion of Properfy Item for Right of Way (Parcel 061-2-150-00-0) - 515 Dupont Street. Action: Approved B Condemnation Reouest - 515 Drrnont Sfrcftn.tf B ItemApprovalsheet.html Motions Motion r[^a:^- rr\^--t ilr^r^ n-- d r r h Motion;::' "" Motion Text Made By Seconded BylYPe -.---- -J Result Motion to Approve i|ffir,sses r0- fr"&U;f'.' !:;iT1;f,:il passes 0. 21. Motion to authorize Condemnation to Acquire Title of a Portion of Property Item for Right of Way (Parcel 061-2-l6s-00-0) - 514 Dupont Street. Action: Approved lB Condemnation Request - 514 Dupont Street.pdf lB ItemApnrovalsheet.html Motions X:t:" Motion Text Made By seconded By Motion I YPe ''"-- -r Result Motion to Approve i||#;"sses r0- i^""[B'jJi,".' !;#Hf,:H passes 0. 22. Motion to authorize Condemnation to Acquire Title of a Portion of Property Item for Right of Way (Parcel 061-2-189-00-0) - 102 McElmurray Drive. Action: Approved B ('ondemnation Request - 102 l\lcElmurray Drire,pdf lB ltemAnnrovalsheet.html Motions $otion Motion Textr ype Motion to ^ apDrove.APProve vtotion passes lo- 0. Motions Motion Motion Textr ype Motion to ^ ?DDrOVe.APProve Motion passes lo- 0. Made By Seconded By Made By Commissioner Commisioner Mary Davis Sean Frantom Passes seconded By Motion Result Motion Result 23. Motion to authorize Condemnation to Acquire Title of a Portion of Property Item for Right of Way (Parcel 061-2-201-00-0) - 148 McElmurray Drive Action: Approved E Condemnation Reouest - I,l8 lllcElmurrav Drive.ndf E ltem.{oorovalshert.html Commissioner Commisioner Mary Davis Sean Frantom Passes 24. Motion to determine that Railroad Avenue (in its entirety), Roulette Lane Item (from McCauley Street to Hunter Street), and Floyd Street (from Roulette Lane Action: to the Southern Property Line of l4l9 Hunter Street), as shown on the attached Approved plat has ceased to be used by the public to the extent that no substantial public putpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as informaiion the iesults of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. $ 32-7-2, with the abandoned property to be quit-claimed to theappropriate party(ies), as provided by law and an easement 1o be retained overthe entire abandoned portion for existing or future utilities as directed by Augusta_Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Motion to delete ADerete tr,i. it.-"r,i-. iil. ;:f#::f*' ff##,,."Jl*.' other agenda. No action is taken on this motion due to the passage of the substitute motion. {B Abandonment Railroad Avenue Asenda Item - 2nd Readins.ndf B Lepal Description - Railroad Avenue.odf E Ptet - Railroed Avenrrc ndf E Resolution - Railroad Avenue.pdf IB ltemAnorovalsheet.html Motions Motion Motion TextMe Made By Seconded By Commissioner Wayne Guilfoyle Motion Result Motion Result Motions $otion Motion TextI VDE Substitute motion to approve. Voting No: Commissioner Ben Hasan, Commissioner ^ ---^_.^ Andrew Jefferson,ADDTOVC. uommlsstoner Sammie Sias, Commissioner Marion Williams. Motion Passes 6-4. lB za-r-246.ottf [B ItemAoorovalsheet.html Motions Y:li"t Motion Textrype Made By Seconded By f"'r|il Commisioner Sean Frantom Passes OTHER BUSINESS 25. ZA'R-246- A request for concurence with the Augusta Georgia Planning Item Commission to approve petition to amend Section 13 (R-18 - One-family Action: Residential) ofthe Comprehensive Zoning Ordinance for Augusta, Georgia by Approved adding Special Exceptions in the R-lE Zone - Village Green. (Approved b;, the Commission March 21,2017-second reading) Made By Seconded By Motion to ^ approve. Commissioner CommisionerApprove Motion passes l0- Mary Davis sean Frantom Passes 0. ADDENDUM 26. Motion to approve going into a legal meeting. Item Action: Approved lE Item.,{pprovalsheet.html Motions H'J:" Motion Text Made By Seconded B-. Motion _ r r _ u.n," r Er\r rvrauc lry DeCOnOeO lly ReSUlt Motion to approve going into a legal meeting to discuss pending and potential litigation andpersonnel. Commissioner A Approve X;*H,ilil,.. #ffi. ;:fil::';*' Passes William Fennoy, Commissioner Sammie Sias. Motion Passes 8-2. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 27. Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Motions f.:j:"|l Motion Text Made By seconded By MotionIYPe -'---- -r s!!v's!s ,-r Result Motion to approve. Ms. Davis and Mr. smith commissioner commissioner Item Action: Approved APProve iXh,", passes 8-0. Sammie Sias William Fennoy passes Upcoming Meetings www.augustasa.sov CALLED MEETING COMMISSION CHAMBER April I1,2017 Augusta Richmond County Commission convened at l1:00 a.m., Tuesday, April ll,2Ol7, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. Jefferson, Guilfoyle, Sias, Frantom, M. Williams, Davis, Fennoy, D. Williams, Hasan, members of Augusta Richmond County Commission. ABSENT: Hon. Smith, member of Augusta Richmond County Commission. Mr. Mayor: Good moming, everybody. The Chair recognizes Attomey MacKenzie. 1. LEGAL MEETING A. Pending and potential litigation B. Real estate C. Personnel Mr. MacKenzie: I would entertain a motion to go into an executive session to discuss pending and potential litigation, real estate and personnel. Mr. Sias: So move. Mr. Frantom: Second. Mr. Mayor: Motion and a second. Voting. Mr. Guilfoyle and Mr. M. Williams out. Motion carries 7-0. ILEGAL MEETING] Mr. Mayor: The Chair recognizes Attorney MacKenzie. 2. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit. Mr. M. Williams: So move. Mr. Fennoy: Second. Mr. Mayor: A motion and a second. Voting. Motion carries 9-0. Mr. Mayor: Okay. The Chair recognizes Attorney MacKenzie. Mr. MacKenzie: I would entertain a motion to authorize the approval of settlement of case captioned Frances Rhodes vs. Augusta, Georgia which is the Warren Cemetery site for $60'000 to include attorneys' fees plus one-half of future lease proceeds and to authorize eounsel to present settlement terms to the court for court approval. Mr. Sias: So move. Mr. Fennoy: Second. Mr. Mayor: A motion and a second. Voting. Motion carries 9-0. Mr. Mayor: Madam Clerk, once again we're going to keep the distinguished commissioner from the 10ft in our prayers. Having a little procedure done today and I would ask everybody to keep him in our prayers. The Chair recognizes the commissioner from the I't for a motion. Mr. Fennoy: Mr. Mayor, I'd like to make a motion to authorize the Administrator to negotiate the terms by which Augusta will fund the construction of a parking deck to be used in connection with and support of the Georgia Cyber Innovation and Training Center and to begin the process of structuring a bonded transaction and preparing the related documents for the issuance of approximately $12,0001000 for the construction of the deck with the final funding structure to be approved by the Commission. Mr. Sias: Second. Mr. M. Williams: Mr. Mayor, a point of clarity. A point of order. Mr. Mayor: All right, hold on just a second. We've got a motion and a proper second. I want to commend the Administrator for working diligently with our state folks and sharing information that was done earlier. I also want to commend this Commission for its willingness to engage the state of Georgia in this catalytic project. When you think about the investment that's going to be made in our city to the tune of $50 million dollars that will be a long term commitment for cyber security, cyber innovation and technology and without question the fact that it is being stood up here in Georgia's second city. It could have been in a number of other places notwithstanding Atlanta but again, the Governor in his wisdom saw the benefits of that facility being here in Augusta based on what we are doing at Fort Gordon and this city, this Commission, has once again stepped up to the plate and made a very strong decision to support those efforts thatwill be an opportunity to grow Augusta in ways that are unprecedented. So I want to thank you for the work that you are doing to help make this happen. I think Augusta University is very supportive. I see a representative from the school who has been active in this project as well, Mr. Cedric Johnson, and once again, this shows the strength of this body and their willingness to get things done. That is extremely important for us in the City of Augusta. So thank yor. Th" Chair recognizes the commissioner from the 9ft. State your inquiry. Mr. M. Williams: I'm in support. I just think that the motion was read and it said that it would build, I think is the fund and I want to make that clarification so it wouldn't be put out wrong and so if that's - Mr. Mayor: I think the motion stated that it was to fund construction. The City of Augustawill not be physically building it or constructing it but it was to fund construction. We would be happy to reread it if necessary but it was to fund construction of a deck. Mr. M. Williams: Ms. Bonner, is that what you,ve got? The Clerk: Have to listen to my tape. Yes, sir, I understand the correction. Mr. Mayor: Okay. We've got a motion and a second. This is one of the most significant votes that this body will have made along with several others. The commissioner from the 4th would suggest that stormwater was equally important and it was but this right here is generational and transformational. Voting. Mr. Sias: Don't make me ask for a point of personal privilege, Mr. Mayor. Mr. Mayor: Voting. I'm going to preempt the commissioner from the 1't. He would like to say that this is being built in his district and that's true but it's being in the City of Augusta. Motion carries 9-0. Mr. Fennoy: Also, Mr. Mayor, -- Mr. Sias: Wait a minute. I didn't get my point. Mr. Fennoy: Also, Mr. Mayor, you talked about the $50 million dollar project but I think over the years this is going to have an economic impact that will be in the hundreds of millions of dollars in Augusta Richmond County and the CSRA over the years. Mr. Mayor: I couldn't agree with you more. There is a lot of passion in the room. Lot of passion in the room. Thank you. This is unanimous in its support. All right. Attorney MacKenzie, any other business before us? Mr. MacKenzie: (inaudible) Mr. Mayor: All right. Committee meetings. IMEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certifu that the above is a true and correct copy of the minutes of the Called Meeting of the Augusta fuchmond County Commission held on April 71,2017 . Clerk of Commission Commission Meeting Agenda 4/18/2017 2:00 PM 2017 Internal Audit Schedule Department:Finance Department Department:Finance Department Caption:Motion to approve proposed 2017 schedule of internal audit tasks to include Probation Services and timeline. (Approved by Pension & Audit Committee April 11, 2017) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item #Project Description Audit Objective 1 Cash Handling and Internal Controls Review policies and procedures for compliance. Emphasis will be on cash handling procedures and internal controls. To tie in with information gathered by Risk Mangement Superior Court Magistrate Court License and Inspection Tax Commissioner / Tag Offices Recreation Finance Utilities Solid Waste 2 Cash Counts Surprise cash counts of all departments handling cash 3 Timecard Audit Review of timecards and approvals in ADP timekeeping system 4 Travel Advances - Reimbursements Compliance Review of Travel Advance and Reimbursements policy by department 5 Sales tax and Exicise tax filings Review procedures for the filing of sales tax returns and Excise Tax returns 6 Billing Process Review procedures for departments that produce customer billing Water and Sewer Environmental Services Stormwater Utilties 7 Credit and P Card Purchases Compliance Review of Purchases made by credit card and P Card holders 8 Software review Review financial and reporting software used by Recreation Planning and Development 9 Other Projects Perform audits/services as requested when determined necessary Augusta, Georgia 2017 Proposed Internal Audit Schedule Commission Meeting Agenda 4/18/2017 2:00 PM External Auditor Department:Finance Department Department:Finance Department Caption:Motion to approve the recommendation of the selection committee to award the contract to engage firm of Mauldin Jenkins, Certified Public Accountants as external auditors. (Approved by the Pension & Audit Committee April 11, 2017) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Pension and Audit Committee 4/11/16 10:00AM Title: Professional Auditing Services Department: Finance Presenter: Timothy Schroer Caption: Approve selection of Mauldin & Jenkins, LLC for auditing services. Background: Augusta is required by state statute (O.C.G.A. §36-81-7) and local ordinance (Sec 2-3-10) to have a financial audit performed on an annual basis. In accordance with procurement policies and as recommended as a best practice by GFOA, the Finance Department requested the procurement department issue a RFP (RFP # 17- 157) for professional auditing services. Analysis: Four firms provided responses to the RFP, which the evaluation committee reviewed and scored based on criteria outlined in the RFP. Augusta issues a government wide financial report but is also required to issue separate reports for Utilities and the Airport. The evaluation committee was composed of finance personnel from the Finance Department, Utilities, HND, and the Airport as well as a Deputy Administrator. Based upon the scores awarded during the review of the proposals, the unanimous recommendation is to award the engagement to Mauldin & Jenkins, LLC Financial Impact: Fees for the annual audit are included in the finance departments operating budget Recommendation: Approve awarding engagement per terms in the RFP to Mauldin & Jenkins, LLC. Funds are Available in the Following Accounts: General Fund 101-01-5120 (85%), Utilities 506-04-3110 (10%), Airport 551-08-1102 (5%) Commission Meeting Agenda 4/18/2017 2:00 PM Internal Auditor Department:Finance Department Department:Finance Department Caption:Motion to approve the recommendation of the selection committee to award the contract to engage firm of Serotta Maddocks Evans, Certified Public Accountants as internal auditors. (Approved by Pension & Audit Committee April 11, 2017) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Pension and Audit Committee 4/11/16 10:00AM Title: Award engagement of Internal Auditing Services Department: Finance Presenter: Timothy Schroer Caption: Approve engagement of Serotta Maddocks Evans, CPA as internal auditors. Background: Since consolidation in 1996, it has been Augusta practice to engage an independent CPA firm to perform the internal audit functions. As with the financial audit, following procurement policy and best practices as recommended by GFOA an RFP for Internal Audit services was issued at the end of the engagement period covered by the prior agreement. Analysis: Three firms provided responses to RFP #17-142, which the evaluation committee reviewed and scored. Based upon the review of the proposals, the unanimous recommendation is to award the engagement to Serotta Maddocks Evans, CPAs. Financial Impact: Fees for the internal audit are included in the finance departments operating budget Alternatives: select firm that the evaluation committee did not score as high for engagement. Recommendation: approve awarding engagement per terms in the RFP to Serotta Madocks Evans, CPAs. Funds are Available in the Following Accounts: 101-01-5120 Commission Meeting Agenda 4/18/2017 2:00 PM Animal Services Wrecked Vehicle Department: Department: Caption:Discuss Animal Services Department. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM Approval Request for New Position Department:Coroner Department:Coroner Caption:Motion to approve request for New Position in the Coroner's Office.(No recommendation from Administrative Services by Public Services Committee April 11, 2017) Background:Currently, the department has two full-time Deputy Coroner positions at salary grade 52. Due to the increase in business, an additional full-time Deputy Coroner position is needed to meet the needs of the department. Analysis:The new position will be a full-time position paying $50, 994.25 year at a salary grade 52. HR has verified the job duties and responsibilities will mirror the two existing full-time Deputy Coroner positions at the salary grade 52. The Position Control Number for this position will be COR0114002. Financial Impact:Funds will be reallocated from within the current budget. No additional funds are being requested. Alternatives:Continue to utilize full-time employees in a more frequent capacity because part-time employees are not available due to commitments to their full-time employment outside of Augusta/Richmond County. Recommendation:Approve new position (Deputy Coroner) at a salary grade (52) at an annual salary of $50, 994.25 Funds: Positon Control Number: COR0114002. Adding this full-time position will eliminate the amount of over-time being worked based on the current need of the department. Funds are Available in the Following Accounts: Funds are available in the following account - 101-03-6110 Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Augusta Georgia 2017 Budget - Coroner 101-03-6110 Object Description Budget Budget Adjustments Revised Budget 5111110 Perm Full-Time S&W-Regular 269,370.00 51,000 320,370.00 5111111 Perm Full-Time S&W-Comp Time 0 - - 5111112 Perm Full-Time S&W-Sick Pay 0 - - 5111113 Perm Full-Time S&W-Vacation 0 - - 5111210 Perm Part-Time S&W-Regular 20,000.00 (15,000) 5,000.00 5113110 Perm Full-Time S&W-Overtime 10,000.00 - 10,000.00 5116111 Certification Pay 0 - - 5121110 Health Insurance 29,890.00 8,430 38,320.00 5121120 Life Insurance 880 180 1,060.00 5121130 Long-Term Disability Insurance 630 120 750.00 5122110 FICA 18,560.00 3,170 21,730.00 5122120 Medicare 4,340.00 740 5,080.00 5123113 GMEBS Pension Plan 14,250.00 2,600 16,850.00 5129112 Clothing Allowance 7,200.00 - 7,200.00 5212110 Physicans 30,000.00 (13,000) 17,000.00 5212119 Misc Professional 21,930.00 (15,000) 6,930.00 5212999 Other Professional Services 87,250.00 - 87,250.00 5213114 Court/Meeting Reporting 300 - 300.00 5213117 Pest Control 660 - 660.00 5213119 Other Technical Services 0 - - 5222110 Garbage 540 - 540.00 5222150 Stormwater fee 0 - - 5222310 Custodial 18,200.00 (11,000) 7,200.00 5222410 Lawn and Grounds upkeep 1,700.00 - 1,700.00 5222510 Security Services 1,080.00 - 1,080.00 5223110 Repairs and Maintenace 0.00 - - 5223111 R&M-Contract-Buildings 35,000.00 - 35,000.00 5223112 R&M-Contract-Equipment 1,960.00 - 1,960.00 5232110 Telephone 0 - - 5232112 Cellular Phone 4,200.00 - 4,200.00 5232114 Radios-Air Time 2,400.00 - 2,400.00 5232117 Postage 480 - 480.00 5232118 Postage - Special Delivery 0 - - 5232119 Other Communications Equip 270 - 270.00 5232120 Postage-Print shop Only 0 - - 5234110 Printing and binding 1,000.00 - 1,000.00 5236110 Membership Dues 450 - 450.00 5236121 Juror Fees 400 - 400.00 5236122 Witness Fees 300 - 300.00 5237110 Education & Training 11,080.00 - 11,080.00 5239112 Temporary Workers 5,000.00 (3,000) 2,000.00 5239119 Other Contract Labor 2,500.00 (2,000) 500.00 5311110 General supplies and materials 12,130.00 - 12,130.00 5311111 General Office Supplies 6,000.00 - 6,000.00 5311210 Copy Services - Contract 1,030.00 - 1,030.00 5311211 Copy Services - Paper 280 - 280.00 5311212 Copy Services-Other Supplies 630 - 630.00 5311410 Uniforms 0 - - 5311420 Safety Supplies 1,810.00 - 1,810.00 5311510 Photographic Supplies 80 - 80.00 5311916 Computer Software 0 - - 5312110 Water and Sewerage 380 - 380.00 5312210 Natural Gas 4,000.00 - 4,000.00 5312310 Electricity 13,500.00 - 13,500.00 5312510 Oil 100 - 100.00 5312710 Gasoline 5,320.00 - 5,320.00 5314110 Books and periodicals 500 - 500.00 5316120 Telephones 0.00 - - 5316160 Computer Equipment <$5,000 2,750.00 - 2,750.00 5316170 Office Equipment <$5,000 5,000.00 (2,500) 2,500.00 5316210 Noncapitalized Equipment 6,900.00 (4,740) 2,160.00 5316250 peripherals 0.00 - - 5319135 R & M - Radios - Contract Only 420 - 420.00 5512110 Vehicle Cost Alloc-Contract 9,640.00 - 9,640.00 5512111 Vehicle Cost All-NonContract 2,140.00 - 2,140.00 5531111 Print Shop Charges 600 - 600.00 675,030.00 - 675,030.00 Commission Meeting Agenda 4/18/2017 2:00 PM Augusta Law Department Department: Department: Caption:Discuss Augusta Law Department. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM Central Services Department Department: Department: Caption:Discuss Central Service (Fleet) Department. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM Secretary of State Space Request Department:Central Services - Real Estate Divsion Department:Central Services - Real Estate Divsion Caption:Motion to approve the request for space from the Secretary of State, Brian Kemp, to establish a local regional office within the Municipal Building on the second floor near the Mayor's suite. (No recommendation from Administrative Services Committee April 11, 2017) Background:Andrew Turnage, Georgia Secretary of State (SOS) Director, contacted the Real Estate Division of Central Services requesting the city lease space to the state for use as a regional office for Georgians. The SOS is currently in the process of accessing the need for additional regional offices throughout the state, with Augusta being the third location (Tifton and Cartersville contract pending). The proposed Augusta location will have 2 employees and will service citizens during normal business hours. Analysis:This regional site will not affect local elections operations nor will it duplicate service offerings currently provided with the city. The addition of this regional office would offer an added benefit to our citizens who may experience difficulty with contacting the SOS office by phone. Space has been identified on the second floor of the Municipal Building near the Mayor's Suite for two employees and a customer counter. Financial Impact:The State will pay for office build out via invoice, thus there is no cost to Augusta Alternatives:1. Approve the request for space from the Secretary of State, Brian Kemp, to establish a local regional office within the Municipal Building on the second floor near the Mayor's suite. 2. Deny the request for space on the second floor of the Municipal Building, Approve the request for space at an alternate location Cover Memo Recommendation:Approve the request for space from the Secretary of State, Brian Kemp, to establish a local regional office within the Municipal Building on the second floor near the Mayor's suite. Funds are Available in the Following Accounts: NA REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/18/2017 2:00 PM Region VI EMS Council Appointment Department:Administrator Department:Administrator Caption:Motion to appoint Daniel R. Dunlap, 911 Director, to fill the remainder of the unexpired term of Dominick Nutter on the Region VI EMS Council. (Approved by Administrative Services Committee April 11, 2017) Background:The former 911 Director, Dominick Nutter, was appointed to the Region VI EMS Council May 13, 2014 for a term that extends through June 30, 2018. The seat was vacant from April 2015 to August 2016 when Interim 911 Director Sterling Jones was appointed. The purpose of this action is to name the newly appointed 911 Director as the Augusta Representative on the Region VI Council. Analysis:The 911 Department has a key role in the provision of emergency management services. Therefore, the Department should maintain a seat on the Council. Financial Impact:The meetings are local. No expenses are anticipated. Alternatives:Appoint Daniel R. Dunlap to fill the remainder of the unexpired term. Allow the position on the Council to remain vacant. Recommendation:Appoint Daniel R. Dunlap to fill the remainder of the unexpired term on the Region VI EMS Council. A copy of his resume is attached. Funds are Available in the Following Accounts: N/A Cover Memo REVIEWED AND APPROVED BY: Cover Memo Daniel R. Dunlap, ENP 4454 Dave MacDonald Drive Hephzibah, GA 30815 Phone: 850-368-6771 Email: daniel.dunlap@me.com Summary Skilled public safety communications leader with more than 20 years of experience in a communications center, achieving and defining organizational goals and objectives with knowledge in the following areas:  Budget Analysis, Development and Management  Organizational Change and Development  Public Education and Customer Service  Operational Standards, Policies and Guidelines  Administration and Operations Management  Systems Design and Implementation  Strategic Planning Experience 2016 – Present Augusta Richmond County Government Augusta, GA 911 Director  Directs the overall planning, operation, and administration of the 911 Communications Center  Manages and directs the activities of the Department by planning, organizing, staffing, directing, and controlling the staff and other business resources  Develops policies and procedures to enhance the delivery of service to the public, the affected departments and presents recommendations to the Administrator, Commission, Fire Chief and 911 Advisory Committee as appropriate  Budgets and accounts for all revenue and expenditures for the 911 Communications Center 2011 – 2016 Okaloosa County Dept. of Public Safety Niceville, FL 911 Communications Division Chief  Manages and directs the operation of public safety communications, 911 system and ancillary functions  Monitors shift operations to ensure compliance with proper call receipt and dispatch procedures  Oversees the County 911 system and County Warning Point operations and budgets  Designated to act in the absence of the Public Safety Director 2008 – 2011 Okaloosa County Dept. of Public Safety Shalimar/Niceville, FL 911 Coordinator  Responsible for the efficient operations of the 911 system for 11 Public Safety Answering Points in Okaloosa County  Handles and maintains the Automatic Location Information (ALI) database for county  Custodian of all 911 recordings and statistics  Oversees County Warning Point in the absence of the 911 Communications Chief 2005 – 2008 Okaloosa County Dept. of Public Safety Shalimar, FL 911 Communications QA Trainer  Provided continuous 911 training to new and current call handlers for Okaloosa County  Responsible for Quality Improvement program and Quality Assurance review for EMS & Fire call handling and dispatching  Tracks employee training, updates Standard Operating Procedures and CAD data changes 2000-2005 Okaloosa County Dept. of Public Safety Shalimar, FL Communications Technician  Received and processed emergency 911 calls and dispatched resources via radio for Fire and EMS agencies  Responsible for training individual team members  Manned county Emergency Operations Center when activated 1997-2000 Ocean City-Wright Fire Control District Fort Walton Beach, FL Communications Technician/Shift Supervisor  Received and processed emergency 911 calls and dispatched resources via radio for Fire and EMS agencies  Supervised one personnel on shift  Responsible for training individual team members Education 2007-2009 Northwest Florida State College Niceville, FL  Associates of Applied Science in Emergency Management & Administration 2010-2011 Northwest Florida State College Niceville, FL  Bachelor of Science in Project Management Public Service Management o Cum Laude Work Related Education/Certification  Certified National Academy Emergency Medical Dispatch 1998  Certified National Academy Emergency Fire Dispatch 2002  Certified National Academy Emergency Medical Dispatch Quality 2006  APCO Communications Training Officer 2006  APCO Public Safety Telecommunicator I 2006  APCO Public Safety Telecommunicator I Instructor 2007  APCO Public Safety Fire Service Communications 2008  APCO Public Safety Communications Center Supervisor 2009  Emergency Number Professional (ENP) 2010  NENA Center Manager Certification Program 2013  Healthcare Provider CPR 2016  Multiple Emergency Management Incident Command System (ICS) Courses Licensure  State of Florida 911 Public Safety Telecommunicator (911D000020) Expires:2/2019 Memberships  Association of Public Safety Communications Officials (APCO) International  National Emergency Number Association (NENA) Awards and Recognitions  Okaloosa County Public Safety Communications Employee of the Quarter 2003  Okaloosa County Telecommunicator of the Year 2004  State of Florida Emergency Medical Services Dispatcher of the Year 2005 Committees  Florida Telecommunicator Emergency Response Team (TERT) 2006-2016 Regional Coordinator – Florida Region 1  Okaloosa Emergency Management Committee 2008-2016  Okaloosa County Fire Chiefs Association 2008-2016  Okaloosa Public Safety Strategic Plan Committee 2008-2016  Okaloosa County Corrections Department Chief Interview panel 2013  Cassidian Communications Strategic Advisory Committee 2010-2012  Regional Domestic Security Task Force (RDSTF) Region 1 2014-2016 Interoperable Communications Co-Chair  911 Maintenance and Support Contract Request for Proposal committee 2016  Public Safety Radio System Analysis Request for Quotes committee 2016 Other Achievements  Performed and assisted in multiple 911 upgrades  Assisted in writing and successfully receiving multiple radio and 911 grants  Implemented use of County fiber optic transport to deliver 911 voice and data to secondary PSAP locations, resulting in reduction of trunk lines and cost of trunks to secondary PSAP locations.  Directed and received approval for Okaloosa County Public Safety to be a State of Florida Public Safety Telecommunicator Approved Training Center - 2012  Directed and was awarded International Academies of Emergency Dispatch (IAED) Accredited Center of Excellence (ACE) for Emergency Medical Dispatch (EMD) - 2015  Directed and implemented Text to 911 (via TTY) - 2016 Volunteer and Recreational Activities  Junior Volunteer Firefighter – North Bay Fire District, Niceville, FL 1993-1997  Board of Trustees, St. Paul’s Lutheran Church, Niceville, FL 2015-2016  United Way Day of Caring participant Commission Meeting Agenda 4/18/2017 2:00 PM Affidavit Department: Department: Caption:Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo