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HomeMy WebLinkAbout2017-02-21 Meeting AgendaCommission Meeting Agenda Commission Chamber 2/21/2017 2:00 PM INVOCATION: Bishop Richard B. Peoples Pastor Faith Outreach Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. Five (5) minute time limit per delegation DELEGATIONS A. Mr. Darin K. Moore regarding backyard project approved by Planning & Development Department. Attachments B. Ms. Lynne Blanchard regarding the closing of Emmett Street Lane and the findings of the Engineering Department. Attachments C. Ms. Artirea C. Decatur regarding her experiences in Augusta.Attachments D. Mr. Moses Todd regarding the proposed Dixon Airline Road Landfill.Attachments CONSENT AGENDA (Items 1-44) PLANNING 1. FINAL PLAT –GRANITE HILL, SECTION 4 –S-849 – A request for concurrence with the Augusta Planning Commission to approve a petition by Southern Partners, on behalf of Crowell & Co., requesting final plat approval for Granite Hill, Section 4. This residential Attachments subdivision is located at Covington Court and Harper Franklin Avenue and contains 52 lots. 2. SA-52 – A request for concurrence with the Augusta Planning Commission to approve a petition to amend Section 400-H – Standard for Streets and Roadway, Street Right-of-Way Widths of the Subdivision Regulations for Augusta, Georgia by updating standards to be consistent with the Augusta Engineering Street and Road Technical Manual. Attachments 3. TA-07 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to updated Tree Ordinance for Augusta, Georgia. (Approved by the Commission February 7 , 2017 - second reading) Attachments 4. Z-17-03 – A request for concurrence with the Augusta Planning Commission to approve with the conditions stated below; a petition by Randy Gaitor and Maxine Donaldson, on behalf of Rosalind Newton requesting a Special Exception to establish a Family Personal Care Home per Section 26-1 (h) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing .23 acres and known as 2429 Damascus Road. Tax Map 056-4-062-04-0 –DISTRICT 2 1. The home shall be staffed in three (3) 8-hour shifts on a 7-day, 24- hour basis with no staff sleeping in the home. 2. A private room shall be provided for staff to conduct business. 3. No more than four (4) clients are permitted to reside in the home based on the number and size of the existing bedrooms. 4. In order to continue to maintain a local business license, the applicant must continue to maintain a license with the State of Georgia, proof of compliance with the minimum requirements of Chapter 111.8-62.01 of the O.C.G.A must be provided, and the applicant must provide updated fire department compliance for four (4) clients. All requirements must be met within six (6) months of approval of the Special Exception, or the Special Exception is void. 5. If wheelchair bound persons reside in the residence all 2010 ADA Standards for Accessible Design requirements must be met, including but not limited to: · All doorways must be at least 3 feet wide. · At least one bathroom that permits a wheelchair dependent person to use all bathroom facilities unimpeded. 6. All conditions must be met prior to issuance of a local business license. 7. If approved, a security system to insure the safety and welfare of the residents must be installed by the property owner before a business license shall be issued. 8. Staff will review the most Attachments recent area crime report to determine whether the use should continue to operate following one (1) year of the effective date of approval. 5. Z-17-07 – A request for concurrence with the Augusta Planning Commission to approve with the conditions stated below; a petition by Gerard Bryant, on behalf of Melanie Taylor, requesting a Special Exception to allow catering in a P-1 (Professional) Zone per Section 20- 2 of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 0.56 acres and known as 1433 Stovall Street. Tax Map 044-3-075-01-0 –DISTRICT 2 1. The use of the property shall be limited to food preparation only for a catering business, or those uses permitted by right in the P-1 (Professional) Zone. 2. No sale of food from the catering business may take place at the subject property. 3. The food preparation area for the catering business is limited to a maximum of 500 square feet of the existing building and any expansion of the catering business beyond the 500 square feet limitation must come back before the Planning Commission as a new Special Exception. 4. All catering-related activities shall cease by 11:00 p.m. 5. No catering related events (receptions, parities, luncheons, etc.) may take place on the subject property. 6. Applicant provides proof of compliance with local building and fire codes before receiving a business license. 7. The applicant must obtain a local business license with six (6) months of approval or the Special Exception is void. 8. Any future development of the property must comply with any ordinances and regulations in effect when submitting a site plan. Attachments 6. Z-17-08 – A request for concurrence with the Augusta Planning Commission to approve with the conditions stated below; a petition by Neighborhood Outreach Ministries, on behalf of Dr. Yolanda Allen, requesting a change of zoning from Zone R-1A (One-family Residential) to Zone P-1 (Professional) affecting property containing .34 acres and known as 2309 Old Savannah Road. Tax Map - 087-3-044-00-0 -DISTRICT 2 1. Any future development of the property will require a privacy fence and a buffer containing trees and landscaping along the northwestern and northeastern property lines to buffer the subject property from the residential uses. Additional landscaping and/fencing to buffer the current proposed use from the adjoining residential property may be required at the discretion of the Planning Director. 2. Use is limited to Professional office uses only. 3. Schedule individual client visits by appointment only. 4. There shall be no outside storage of materials associated with the business visible from adjoining properties. 5. Demonstrate compliance with any other ordinances, codes and/or regulations, before issuing a Certificate of Attachments Occupancy and a Business License. 6. If installed any parking and security lighting must be directed away from any nearby residential properties. 7. Z-17-10 – A request for concurrence with the Augusta Planning Commission to approve with the conditions stated below; a petition by Bowman Consulting, on behalf of W. R. Powick, requesting a change of zoning from Zone A (Agriculture) to Zone B-2 (General Business) affecting property containing .56 acres and known as part of 2208 Tobacco Road. Part of Tax Map 155-0-039-00-0 –DISTRICT 6 1. The development must be consistent with the latest Concept Plan submitted with the rezoning application. 2. The applicant must tie into city sewer at the owner’s expense. 3. The Site Plan must comply with any other ordinances and regulations in effect at the time of development. 4. Any new curb cuts and additional right-of-way and easements for the site are subject to approval by the Augusta Engineering Department and Georgia DOT, as applicable. 5. Direct parking lot and security lighting away from any residential properties. 6. A plat of the combined property must be approved and recorded before the site plan will be released. 7. The retaining wall on the concept plan must be designed by a structural engineer and may be no closer than 10 feet from the face of the wall to the exterior property lines. Attachments 8. Z-17-11 – A request for concurrence with the Augusta Planning Commission to approve with the conditions stated below; a petition by CSC Properties, on behalf of Dennis Stanfield, requesting a change of zoning from Zone B-1 (Neighborhood Business) and Zone B-2 (General Business) with conditions to Zone B-2 affecting property containing .96 acres and known as 3127 and 3129 Washington Road and 1019 Beverly Heights Drive. Tax Map 011-0-060-00-0, 011-0-060- 01-0 and 011-0-060-02-0 –DISTRICT 7 1. The three existing lots must be combined into one lot, if the zoning petition is approved, before a development plan may be submitted. 2. Development of the property will require a privacy fence and a buffer containing trees and landscaping along the northern property line. The remainder of the site must comply with the Augusta Tree Ordinance and may require additional landscaping to buffer the proposed use from the adjoining residential property at the discretion of the Planning Director. 3. Use must be limited to tire and oil changes and minor auto repair (such as battery replacement) while the customer waits. Major auto repairs are prohibited on the site and no vehicles may be stored overnight on the site. 4. All repair work be performed inside the building and there shall be no outside storage of tires or other repair related materials on the property. 5. The building Attachments must be parallel to Beverly Heights Drive to minimize disruption from noise to the adjoining residential property to the north. 6. Any open bay on the business must be a minimum of 100 feet from the residential property line to the north. 7. The site plan must demonstrate compliance with any other ordinances and regulations at the time of development. 8. Any new curb cuts for the site are subject to approval by the Augusta Engineering Department and Georgia DOT, as applicable 9. Parking lot and security lighting be directed away from any nearby residential properties. PUBLIC SERVICES 9.Motion to approve New Ownership Application: A.N. 17-4: request by William C. Lenderman, Jr. for an on premise consumption Beer & Wine License to be used in connection with Giuseppe's located at 3690 Wheeler Road. There will be Sunday Sales. District 3. Super District 10. (Approved by Public Services Committee February 14, 2017) Attachments 10.Motion to approve New Location: A.N. 17-5: request by Peng Zhao for an on premise consumption Liquor, Beer, & Wine License to be used in connection with The Juicy Crab located at 2834 Washington Rd. There will be Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee February 14, 2017) Attachments 11.Motion to approve the Downtown Redevelopment Plan Update. (Approved by Public Services Committee February 14, 2017) Attachments ADMINISTRATIVE SERVICES 12.Motion to reauthorize an ordinance designating Rocky Creek Enterprise Zone with expanded boundaries. Originally approved by Commission June 4, 2002. (Approved by Administrative Services Committee February 14, 2017) Attachments 13.Motion to approve authorization request for the Procurement and Law Departments to review and update the Procurement Code to incorporate recent changes in State Law regarding Partnership for Public Facilities and Infrastructure Act (SB 59) (Unsolicited Proposals). (Approved by Administrative Services Committee February 14, 2017) Attachments PUBLIC SAFETY 14.Motion to approve the Contract with Emergency Communications Network, LLC to provide CodeRED Next Services, which includes CodeRED Weather Warning and IPAWS submission App and authorize the Mayor to execute the approved documents. (RFP 16-248) (Approved by Finance Committee February 14, 2017) Attachments 15.Motion to approve the award of RFP 17-137 Emergency Apparatus/Fire Pumper to Ten-8 for six (6) Pierce Fire Pumpers and to authorize the Mayor to execute the appropriate documents. (Approved by Public Safety Committee February 14, 2017) Attachments FINANCE 16.Motion to approve bid award Dawson & Taylor as Commercial Property Insurance Broker with annual quote. (RFP 17-124) (Approved by Finance Committee February 14, 2017) Attachments 17.Motion to approve submittal of funding proposal for Federal Transit Administration (FTA) Section 5310 Enhanced Mobility for Seniors and Disabled Persons to the Georgia Department of Human Services and Central Savannah River Area – Agency on Aging. (Approved by Finance Committee February 14, 2017) Attachments 18.Motion to approve award of a $51,448.50 contract to Landmark Preservation, LLC, for the rehabilitation project at the Meadow Garden House Museum. (RFP 17-132) (Approved by Finance Committee February 14, 2017) Attachments 19.Motion to approve Excess Workers’ Compensation Insurance with Safety National – Incumbent With Statutory limits and a $1,000,000 Self Insured Retention (SIR – otherwise known as the deductible) to cover all positions for a premium of $304,882.(Approved by Finance Committee February 14, 2017) Attachments ENGINEERING SERVICES 20.Motion to approve bid award #16-263 to Blair Construction, Inc. for services associated with construction of the Fort Gordon New Water and Sewage Connections under the Task Order Program for Infrastructure in the amount of $356,594.15. (Approved by Engineering Services Committee February 14, 2017) Attachments 21.Motion to approve award of Construction Contract to Reeves Construction Company in the amount of $9,578,429.25 for Marvin Griffin Road Improvements Project as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. (Bid Item 16-222) (Approved by Engineering Services Committee February 14, 2017) Attachments 22.Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-103-00-0) - 1930 Carolina Road.(Approved by Engineering Services Committee February 14, 2017) Attachments 23.Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-111-00-0) - 201 Aragon Drive. (Approved by Engineering Services Committee February 14, 2017) Attachments 24.Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-218-00-0) - 2012 Willow Street. (Approved by Engineering Services Committee February 14, 2017) Attachments 25.Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-219-00-0) - 2010 Willow Street. (Approved by Engineering Services Committee February 14, 2017) Attachments 26.Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-224-00-0) - 2006 Golden Rod Street.(Approved by Engineering Services Committee February 14, 2017) Attachments 27.Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-4-032-00-0) - 204B Dan Bowles Road.(Approved by Engineering Services Committee February 14, 2017) Attachments 28.Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-4-074-00-0) - 2069 Golden Rod Street.(Approved by Engineering Services Committee February 14, 2017) Attachments 29.Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-1-021-00-0) - 124 Horton Drive. (Approved by Engineering Services Committee February 14, 2017) Attachments 30.Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-3-004-00-0) – 2013 Florida Road. (Approved by Engineering Services Committee February 14, 2017) Attachments 31.Motion to authorize condemnation to acquire property in Fee Simple Interests – 223 Aragon Drive (Parcel 087-2 119-00-0). (Approved by Engineering Services Committee February 14, 2017) Attachments 32.Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 059-3-766-00-0) 1433 Twiggs Street. (Approved by Engineering Services Committee February 14, 2017) Attachments 33.Motion to authorize condemnation to acquire title of a portion of property in fee simple interests (Parcel 087-4-085-00-0) - 2060 Willow Street. (Approved by Engineering Services Committee February 14, 2017) Attachments 34.Motion to authorize condemnation to acquire title of a portion of property in fee simple interests (Parcel 087-4-116-00-0) - 2066 Golden Rod Street. (Approved by Engineering Services Committee February 14, 2017) Attachments 35.Motion to authorize condemnation to acquire title of the entire parcel, (Parcel 087-2-169-00-0) 2016 Walnut Street. (Approved by Engineering Services Committee February 14, 2017) Attachments 36.Motion to authorize condemnation to acquire title of the entire parcel, (Parcel 087-4-031-00-0) 204-C Dan Bowles Road. (Approved by Engineering Services Committee February 14, 2017) Attachments 37.Motion to determine that Franklin Lane from Tuttle Street Eastward to the Terminus, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. (Approved by Engineering Services Committee February 14, 2017) Attachments 38.Motion to determine that Railroad Avenue (in its entirety), Roulette Lane (from McCauley Street to Hunter Street), and Floyd Street (from Roulette Lane to the Southern Property Line of 1419 Hunter Street) as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. (Approved by Engineering Services Committee February 14, 2017) Attachments 39.Motion to approve award of Construction Contract to R.J. Haynie & Associates, Inc. for the TIA ITS Master Plan Implementation Project, and the TIA Richmond County Emergency and Transit Vehicle Preempt (EVP) System Project which are both subject to value engineering - not to exceed $5,333,130. Award is contingent upon receipt of signed contracts, proper bond, and development of LSBOP utilization action plan as requested by AED. (Bid 16-240)(Approved by Engineering Services Committee February 14, 2017) Attachments 40.Motion to approve amending the ARC Waste Management Plan. (Approved by the Engineering Services Committee February 14, 2017)) Attachments PETITIONS AND COMMUNICATIONS 41.Motion to approve the minutes of the regular meeting of the Commission held February 7th and Special Called meeting held February 14, 2017. Attachments APPOINTMENT(S) 42.Motion to approve the following appointments representing District 5: Ms. Ruby B. Johnson-Public Facilities, Inc.; Mr. Marcus Cobb- Augusta Port Authority; Mr. Joseph Wideman-Animal Control Board effective immediately and Mr. Quincy Jordon-Riverfront Development Board effective April 1, 2017. Attachments 43.Motion to approve the appointment of Ms. Monica R. Mack to the Citizens Small Business Advisory Board representing District 6. Attachments 44.Motion to approve the reappointment of Mr. Tim Martin to the General Aviation Commission representing District 7. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 2/21/2017 AUGUSTA COMMISSION REGULAR AGENDA 2/21/2017 (Items 45-51) ADMINISTRATIVE SERVICES 45.Clarification from the Administrator regarding the Compensation Study as it relates to compensation for custodial employees. (Requested by Commissioner Ben Hasan) Attachments 46.Motion to approve the recommended revisions to the Personnel Policy & Procedures Manual (PPPM), Chapter III, Grievances, Discipline, & Appeals. (Requested by Commissioner Sammie Sias) Attachments PUBLIC SAFETY 47.Discuss Probation Services Department. (No recommendation from Public Safety Committee February 14, 2017) Attachments ENGINEERING SERVICES 48.Motion to determine that a portion of Emmett Street Lane, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. (No recommendation from Engineering Services Committee February 14, 2017) Attachments 49.Motion to approve 1)Engineering and Bill Beazley Homes provide a timeline for Streetlights in the Haynes Station Subdivision as discussed at Commission Committee on 14 February 2017. 2)Engineering and Bill Beazley Homes provide a timeline for Streetlights in the Manchester Subdivision as discussed at Commission Committee on 14 February 2017 3) Engineering and Bill Beazley Homes provide an update on the South Hampton residents petition and the timeline for Streetlights as discussed 2017. (Requested by Commissioner Sammie Sias) Attachments APPOINTMENT(S) 50.Motion to approve the reappointment of members to the Urban Attachments Upcoming Meetings www.augustaga.gov Redevelopment Agency (URA) Agency, Messrs. Bob Young, Brad Owens, Isaac McKinney, Ms. Bonnie Ruben and the appointment of Mr. Hardi Jones to the vacant seat due to the resignation of Ms. Amanda Bryant. (Requested by Commissioner Ben Hasan) LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 51.Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 2/21/2017 2:00 PM Invocation Department: Department: Caption:Bishop Richard B. Peoples Pastor Faith Outreach Church. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Darin K. Moore Department: Department: Caption: Mr. Darin K. Moore regarding backyard project approved by Planning & Development Department. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Committee meetings: Second and last Tuesdays of each month - 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) Contact Information for IndividuaUPresenter Making the Request: Name:An{LL Address: Telephone Number: Fax Number: E-Mail Address: the Agenda: ws ht q{1 Please send this foim to Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and 5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five- minute time limit will be allowed for presentations. l/ Commission Public Safety Committee Public Services Committee Administrative Services Committee Engineering Services Committee Finance Committee Date of Me eting Z f q(f 1 Date of Meeting _ Date of Meeting Date of Meeting Date of Meeting Date of Meeting ? 09<t1 g address: Telephone Number: 7 06-821-1820 Fax Number: 706-821-1838 E-Mail Address: nmorawski@augustaga.gov Commission Meeting Agenda 2/21/2017 2:00 PM Lynne Blanchard Department: Department: Caption: Ms. Lynne Blanchard regarding the closing of Emmett Street Lane and the findings of the Engineering Department. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Committee meetings: Secoad and last Tuesdays of each month - 1:00 p.m. Commissjon/Committee: (?lease check one and insert meeting date),/ t / Commission Date of Me etine olbtl "i t?Public Safety Committee Date of Merting 7 Public Services Committee Administrative Services Committee Engineering Services Committee Finance Committee Date of Meeting Date of Meeting Date of Meeting Date of Meeting Contact Iaformation for IndividuaUPresenter Makiag the Request: n",3\o,r^'cL.^-/ J Telephone Number: Fa,'< Number: E-MailAddress: Caption/Topic of Disc gn the Agenda: Please send this request form Jo the following address: Ms. Lena J. Bonner Clerk of Commission S.uite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 Telephone Number: 7 06-821-1820 Fax Number: 706-821-1838 E-Mail Address: nmorawski@augustaga.goy Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's Oflice no later than 9:00 a.m. on the Thursday preceding the Commission or Committee meeting of the following weelc A five-minute time limit will be allowed for presentations. Commission Meeting Agenda 2/21/2017 2:00 PM Artirea C. Decatur Department: Department: Caption: Ms. Artirea C. Decatur regarding her experiences in Augusta. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Committee meetings: Second and last Mondays of each month - 12l.45 to 1:05 p.m. Commission/Committee: (Please check one and insert meeting date) X Commission Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting )- a\ - t"l Public Safety Committee Public Services Committee Administrative Services Committee Engineering Services Committee Finance Committee Contact Information for IndividuaUPresenter Making the Request: Name: Address: Telephone Number: Fax Number: E-Mail Address: Caption/Topic of Discussion to be on the Agenda: ,t Telephone Number: 7 06-821-1820 Fax Number: 706-821-1838 E-MailAddress: lbonner@augustaga.gov Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and 5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five. minute time limit will be allowed for presentations. f-f.o'l"tr.t<.c\ tlCfC tVr ftrguS+a.to Br-,iJld cr-.., %3'^d1"nriciz1 /.co-l<*n<.tw Please send this request form to the following address: Ms. Lena J. Bonner Clerk of Commission Room 806 Municipal Building 530 Greene Street Augusta, GA 30901 Commission Meeting Agenda 2/21/2017 2:00 PM Moses Todd Department: Department: Caption: Mr. Moses Todd regarding the proposed Dixon Airline Road Landfill. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo From: Sent: To: Subject: Forwarded message From: "mosgs todd" <iloveau Date: Feb 15,2017 8:48 pM Subject: Landfill proposal Dixie Airline RoadTo: "Lena Bonner" <lbonner@auzustaga > Cc: moses todd < iloveaugg3@gmail.com> Thursday, February 16,2OL7 g:41 AM Nancy Morawski Fwd: Landfill proposal Dixie Airline Road 2017 agenda to discuss landfillPlease Place Moses Todd on the next Feb 2l Moses Todd 2115 Noland ConnectorAugusta, GA 30909 Telephone - 762-2t5-8585 Dixon proposal lXxieAirline RD. Commission Meeting Agenda 2/21/2017 2:00 PM Final Plat - Granite Hill, Section 4 Department:Planning and Development Department:Planning and Development Caption: FINAL PLAT –GRANITE HILL, SECTION 4 –S-849 – A request for concurrence with the Augusta Planning Commission to approve a petition by Southern Partners, on behalf of Crowell & Co., requesting final plat approval for Granite Hill, Section 4. This residential subdivision is located at Covington Court and Harper Franklin Avenue and contains 52 lots. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM SA-52 - Land Subdivision Regulation Amendment Department:Planning and Development Department:Planning and Development Caption: SA-52 – A request for concurrence with the Augusta Planning Commission to approve a petition to amend Section 400-H – Standard for Streets and Roadway, Street Right-of-Way Widths of the Subdivision Regulations for Augusta, Georgia by updating standards to be consistent with the Augusta Engineering Street and Road Technical Manual. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM TA-07 Tree Ordinance Department:Planning & Development Department:Planning & Development Caption: TA-07 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to updated Tree Ordinance for Augusta, Georgia. (Approved by the Commission February 7 , 2017 - second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo 1 2 1 AUGUSTA TREE COMMISSION MEMBERS 2016 BIRKIE AYER DISTRICT 1 PAUL THOMPKINS DISTRICT 2 HENRY FRISCHKNECHT DISTRICT 3 ROY SIMKINS DISTRICT 4 JARREL A. GIBSON DISTRICT 5 CLYDE LESTER DISTRICT 6 ROGER W. DAVIS DISTRICT 7 SID MULLIS DISTRICT 8 PATRICIA BAILEY DISTRICT 9 ANNETTE HARLAN DISTRICT 10 DIANE SPRAGUE LEGISLATIVE REV RONALD FREEMAN LEGISLATIVE 1 The work upon which this publication is based was funded in whole or in part through an Urban and Community Forestry grant awarded by the Southern Region, State and Private Forestry, U.S. Forest Service and administered by the Georgia Forestry Commission. In accordance with Federal law and U.S. Department of Agriculture (USDA) policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA Director, Office of Civil Rights, Room 326-W, Whitten Building, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call 202-720-5964 (voice and TDD). USDA is an equal opportunity employer. 1 AUGUSTA TREE ORDINANCE AND TREE ORDINANCE ILLUSTRATED GUIDE (IGO) Prepared and adopted by the Augusta Tree Commission Roy Simkins, Chairman Melanie Wilson, Secretary Adopted by the Augusta Commission Hardie Davis, Jr, Mayor Grady Smith, Mayor Pro Tem These documents provide standards for the protection of public trees, for the designation of landmark trees, and landscaping, tree protection and tree establishment standards for the development of private property in Augusta, GA. Included are Chapter 8-4 of the Augusta, Georgia Code entitled “Trees” (Ordinance No. 6095) and amendments thereto, and the “Illustrated Guide to Implementing the Augusta-Richmond County Tree Ordinance” (Ordinance No. 94-1, adopted December 7, 1993). Updated JANUARY 2017 1 TABLE OF CONTENTS TREE ORDINANCE Page 8-4-1 Purpose and Intent 1 8-4-2 Minimum Canopy Required 2 8-4-3 Establishment of Tree Commission 4 8-4-4 Administration 5 8-4-5 Public Tree Protection 5 8-4-6 Licensing 6 8-4-7 Regulation of Tree Care 7 8-4-8 Tree Protection Zone; Official Tree List 8 8-4-9 Standards of Tree Care Management 8 8-4-10 Moving Buildings or Other Large Objects 14 8-4-11 Landmark Trees 14 8-4-12 Nuisance Trees and Shrubs 15 8-4-13 Tree Protection/Tree Establishment Requirements for Private and Public Development 15 8-4-14 Compliance 25 8-4-15 Tree Establishment Bond 26 8-4-16 Appeals and Variances 26 8-4-17 Abrogation and Greater Restrictions 27 8-4-18 Severability 27 8-4-19 Inspection, Enforcement, Violation, and Penalty 27 8-4-20 Mitigation 30 8-4-21 City Code and other Development Regulations 32 2 1 Chapter 8-4-1. PURPOSE AND INTENT. This Chapter of the Ordinance provides standards for the protection of public trees, and for the designation of landmark trees, and further provides landscaping, tree protection and tree establishment standards for the development of public or private property in Augusta, Georgia. Consistent with the expressed purpose of this article, all persons shall make reasonable efforts to preserve and retain certain existing, self-supporting trees as defined herein. It is the intent of this Ordinance that all applicable sites within the City maintain or obtain a thirty percent (30%) minimum tree canopy, as defined and explained herein. It is the purpose of this Ordinance to promote the public health, safety, and general welfare of provisions designed to: (a) Aid in stabilizing the environment's ecological balance / offset negative effects of climate change by contributing to the processes of air purification, oxygen regeneration, wildlife habitat, groundwater recharge, and storm water runoff retardation, while concurrently facilitating noise, glare, and heat abatement; (b) Encourage the preservation of existing trees and vegetation on-site and replanting of trees to increase canopy coverage across the city in order to maximize carbon sequestration; (c) Prevent soil erosion; (d) Protect and enhance the aesthetic qualities of the community; (e) Prevent structural and pavement saturation; (f) Safeguard and enhance private property values and protect private and public investments; (g) Conserve energy. 2 Chapter 8-4-2. MINIMUM CANOPY REQUIRED. PURPOSE. The City desires that a minimum amount of tree canopy coverage be required on all new development sites, redevelopment sites, and all sites with additions or expansions, on all land uses within the City’s jurisdiction. REQUIREMENTS. All land undergoing development shall provide for thirty percent (30%) minimum tree canopy coverage. Tree canopy coverage is the sum total of preserved trees and replacement trees at their anticipated canopy coverage ten (10) years from the time that the site is developed. As set forth in the IGO. The canopy may be achieved by preserving existing trees, by planting new trees according to the minimum standards in this Ordinance, or by a combination of the two. Minimum tree canopy shall be calculated and established pursuant to the formula and analysis set forth in this Ordinance and illustrated in the Illustrated Guide (IGO). Any existing tree, from the approved list in the IGO, of not less than six inches (6”) diameter at breast height (DBH) left in good growing condition on the property is eligible to be counted toward the minimum required canopy and has to be protected. The property owner shall be subject to the minimum tree canopy requirement set forth in this section. The property owner shall base the canopy calculation on the gross site area.  If a site over one (1) acre in size was formerly in a forested state and fifty percent (50%) or more the land area was “clear cut” within three (3) years of the plan submittal date without an approved Site Plan, that includes approved grading and erosion and sedimentation practices, for any land disturbing activity that took place, then the property will be prohibited from developing for three (3) years. It will be the applicant’s responsibility to provide proof that any clear cutting activity on the site was done by an approved Site Plan than included an approved grading and erosion and sedimentation plan or took place greater than three years prior to the current submittal date. (1) Calculation of Tree Canopy Coverage (a) The baseline canopy measurements on a proposed development site shall be provided by the developer/property owner and submitted as part of the tree survey and Tree Protection / Tree Establishment Plan. The percent canopy cover preserved may be calculated by actual ground measurement (field survey) or by aerial photographs from Augusta, Georgia’s GIS, to scale. (b) All trees to be preserved shall follow tree preservation guidelines established by this Ordinance in Chapter 8-4-9 and in Chapter 8-4-11 for Landmark Trees. 3 (c) The Minimum Canopy Requirement shall be calculated by the following formula: MCR = SA x 0.3 Where: MCR = Minimum Canopy Requirement (in square feet – 30%) SA = The gross Site Area ( in square feet) Calculation: example Step 1: SA– 43,560 sq. ft. x .30 = 13,068 sq. ft. MCR Step 2: Preserved Canopy from Tree Survey = 5,350 sq. ft. Step 3: MCR (13,068 sq. ft.) - Preserved Canopy (5,350 sq. ft.) = 7,718 sq. ft. to meet MCR Step 4: Select enough overstory and understory trees to equal area to meet MCR Step 5. Trees planted or replanted to achieve canopy requirements shall be selected from the Augusta Tree Species Selection list set forth in this Ordinance. In addition, replanting / new planting shall be at the ratio of not less than one overstory tree for every three understory trees. Canopy credit may be met by planting all overstory trees, but not by planting only understory trees. All replacement trees shall be maintained for a period of three years under a Tree Establishment Bond (see Section 8-4-15) to ensure their survivability. Required trees on the site must be maintained / retained in perpetuity or replacement plantings of the same size and species must be planted should the tree become diseased, die, become a public health hazard, or is removed for any reason. (2) Mitigation Policy (a) If a tree designated as a protected tree on tree survey or a Tree Protection / Tree Establishment Plan is required to be removed due to building footprint, damage from construction, or dies during development, the developer shall be required to replant a tree(s) of equal size and caliper on the site. (3) All mitigation shall follow requirements established in Chapter 8-4-20 of this Ordinance. (4) Tree Survey (a) In order to assure that the location of existing trees and vegetation on the development site is acknowledged prior to preparing any design plans for development, a tree survey is required. The tree survey must be submitted to the Planning & Development Department 4 (b) in advance of, or with a Tree Protection / Tree Establishment Plan, and prior to any land disturbing activity and will be reviewed as part of the Tree Plan review process. o Elements required as a part of the tree survey include: a map, drawn to scale, and a written component, identifying any potential landmark, specimen and significant trees, and identifying all existing trees on the site with identification of what is to be preserved and what is to be removed. (c) A certified arborist, landscape architect, or forester shall evaluate the tree survey to determine what existing trees will be preserved, and how it can be incorporated into the Development Plans / Site Plans for the site. Critical Root protection zones for all trees to be preserved shall be indicated on the tree survey. (d) Details for planting, mulching and watering shall be included on the plan. (4) Canopy Credit for Tree(s) Planted to Meet Canopy Coverage (a) The area devoted to newly planted areas may be counted as part of the tree save area. The land devoted to tree save areas that is represented by newly planted trees will be calculated on the basis of the following credits for new trees. A planted large maturing overstory tree shall be counted as equivalent to one thousand four hundred square feet (1,400 sq. ft.) of canopy; a medium maturing overstory tree shall be counted as the equivalent of seven hundred and fifty square feet (750 sq. ft.) of canopy; and a small maturing understory tree shall be counted as the equivalent of three hundred square feet (300 sq. ft.) of canopy. Chapter 8-4-3. ESTABLISHMENT OF TREE COMMISSION. (a) There is hereby created the Augusta Tree Commission which shall consist of ten (10) members appointed by the Augusta Commission plus an additional two (2) members appointed by the Richmond County Legislative Delegation. All appointments shall be for four (4) year terms. The role of the Tree Commissioners will be to define problems, suggest solutions, and provide support to the Director; review any appeals or variances and recommend acceptance or rejection to the Director; annually review the Illustrated Guide to Implementing the Augusta Tree Ordinance (IGO) and update it as needed; review petitions for landmark trees; conduct educational programs with respect to tree care and preservation; and promote and support the city’s effort to become/maintain a Tree City USA designated Community. The Tree Commission shall meet no less than quarterly. All members shall be residents of Augusta, Georgia. All vacancies shall be filled for the unexpired terms. (b) All Tree Commissioners shall serve without compensation. The Augusta Commission and the Richmond County Legislative Delegation, when appointing members to the Tree Commission, shall appoint persons from the following fields of association: registered landscape architect; realtor / developer of commercial property (licensed broker who is member of board of realtors); urban forester; an extension agent; architect; engineer; an 5 (c) appointee from the Garden Council of Augusta; a master gardener; and 3 citizens at large who have knowledge of, and interest in trees and the urban forest appointed by Director. The Georgia Forestry Commission Urban Forester may serve as an ex-officio member. (d) All terms shall expire on March 30 of the applicable year, and new terms shall begin on April 1 of the applicable year. (e) Members shall not receive a salary, although they may be reimbursed for authorized expenses. Chapter 8-4-4. ADMINISTRATION. (a) The Augusta Planning & Development Department shall have the responsibility for administering all provisions of this Ordinance that relate to the development of private lands. The Augusta Tree Commission shall have the responsibility of administering all provisions that relate to the development of public lands. (b) Fees. Reasonable fees sufficient to cover the costs of administration, plan review, inspection, appraisal, and publication of notice, as applicable, shall be charged to applicants as established by this Article. The amount of such fees shall be fixed by the Augusta Commission. (c) Enforcement Officer. The City Arborist, with the Code Enforcement Officer as his designee, is the designee who shall be given the authority to enforce the Ordinance against the City’s citizens in the event of compliance failure. This designee shall also have enforcement responsibility and control over all regulated, unsafe and diseased trees located on public and private property. Chapter 8-4-5. PUBLIC TREE PROTECTION. (a) Any request for the severing from the stump and removal of a tree on a public right-of-way shall be directed to the Augusta Tree Commission for approval. In the event approval is given, Augusta, GA shall notify the local neighborhood association, if any, and shall post on such tree for a period of fourteen (14) days a notice of their intent to remove said tree. Decisions of the Tree Commission shall be final, and there shall be no appeal to the Augusta Commission. (b) Trees deemed a danger to the public or the adjoining property by the Tree Commission or the appropriate City Department shall be exempt from the restrictions of this section and can be removed for the safety of the public and/or adjacent properties. (c) Nothing herein shall be construed as prohibiting the cutting and/or removal of a tree or trees incidental to a road improvement project, a drainage project, or a water and sewerage project of Augusta, Georgia or the Georgia Department of Transportation. 6 (d) All other projects causing disturbance within rights-of-way which may cause extensive damage to trees therein shall likewise be reviewed by the Augusta Tree Commission for recommendations. (e) No person or organization, outside of City authorized personnel, or City contract personnel, shall do any of the following acts to any public tree without first obtaining the proper permission from the Augusta Tree Commission: (1) Cut, prune, break, damage, remove, kill or cause to be killed. (2) Cut, disturb, or interfere, in any way, with the soil or any root within the dripline. (3) Place, spray, or apply any chemical that is known to be toxic to trees in a location that may be absorbed by any part of the tree. (4) Fasten any rope, wire, sign or other device whether invasive to the tree or not. (5) Remove or damage any guard devices placed to protect any tree. (6) Conduct razing, removal, demolition, expansion, or renovation of any structure if deemed by Augusta, GA to be damaging to neighboring public trees. (7) Maintain a stationary fire or device which vaporizes noxious fumes deleterious to tree health. (8) Pave with concrete, asphalt, or other impervious material within the dripline of any public tree unless approved construction techniques are followed as prescribed. (Ord. 5933, June 17, 1997) Chapter 8-4-6. LICENSING. (a) It shall be unlawful for any person to engage in the business of planting, cutting, trimming, pruning, spraying, or to otherwise treat trees, shrubs or vines on public or private property, within the City of Augusta, without first producing evidence of a business license. (b) The Augusta Commission shall require anyone who removes or maintains trees as a business on public or private lands, within the City of Augusta, must first be examined by the Director or their designee, or the City Arborist, on his/her ability to carry out such work before being granted a license to practice as a tree expert. Passage of the examination administered by the International Society of Arboriculture (ISA) for certified arborist or certified tree worker may be accepted in lieu of said examination. A fee shall be set by the Augusta Commission and all fees shall be made to Augusta, Georgia to accompany the application for examination for each applicant. 7 Chapter 8-4-7. REGULATION OF TREE CARE. (a) ON CITY OWNED LAND (1) It shall be unlawful for any person or firm to engage in the business or occupation of pruning, treating or removing street or park trees or trees within City owned public rights-of-way without first applying for and procuring a Tree Disturbance Permit. Such a permit will only be granted to individuals, businesses or companies who employ a Certified Arborist to perform or supervise all tree work. (2) In order to receive a Tree Disturbance Permit, applicants must first sign an affidavit agreeing to abide by ANSI 300 Standards for tree care. Specifically, the “topping” of trees shall be prohibited except in cases where the top of the tree has been injured beyond repair by a storm or related incident. (3) Before any permit shall be issued, each applicant must first file evidence of possession of liability insurance and workman’s compensation insurance in the minimum amounts as required by the City of Augusta; indemnifying the City or any person injured or damage resulting from the pursuit of such endeavors as herein described. (4) At the recommendation of the Director, in conjunction with the City Arborist, the Code Enforcement Officer is authorized to issue a Notice of Violation (NOV) and a Stop Work Order (SWO) in order to suspend or revoke the right of any person or business to perform work for the City of Augusta that engages in work practices which do not comply with tree care standards as specified in this Ordinance and the related ANSI Standards. (b) ON PRIVATE LAND (1) The City shall require all companies providing tree care services on private property have a current business license and must have passed the City test for tree care qualifications or be a ISA Certified arborist, or be under the direct supervision, at all times while on the job site, of such an individual. (2) At the recommendation of the Director, in conjunction with the City Arborist, the Code Enforcement Officer is authorized to issue a Notice of Violation (NOV) and a Stop Work Order (SWO) in order to suspend or revoke the right of any person or business to perform work on private property that engages in work practices which do not comply with tree care standards as specified in this Ordinance and the related ANSI Standards. 8 Chapter 8-4-8. TREE PROTECTION ZONE; OFFICIAL TREE LIST. (a) There is hereby established a tree protection zone which shall include all public rights-of- way and all public lands of Augusta, Georgia. (b) The Augusta Tree Commission is hereby charged with the duty of determining the types of species of trees approved for planting, as well as those prohibited, and the conditions under which such trees shall be planted along streets, in parks, and in public places within Augusta, Georgia. When completed, the list shall be presented to the Augusta Commission for its approval. When approved, the said report shall be known as the Official Tree List. Revisions in the Official Tree List should be reviewed annually and updated every three (3) years, as needed by the Augusta Tree Commission. All trees hereafter planted on public property or on private development property within Augusta, Georgia must be on the Official Tree List, unless otherwise specifically approved by the Augusta Tree Commission. Chapter 8-4-9. STANDARDS OF TREE CARE MANAGEMENT General Tree Care Management a) The City of Augusta shall have the authority to insist that all property owners treat or else allow the City to treat trees suffering from transmittable diseases or insect infestations which are on private property but are affecting the health of public trees on public property. If the disease infestation warrants drastic action to curb its spread to healthy public trees, the Augusta Planning & Development Department will notify in writing the owners of such trees. Removal shall be done by said owners at their expense within thirty days after the date of service of letter. In the event of failure of the said owners to comply with this provision, the City shall have the authority to remove such trees and charge the cost of the removal on the property owners’ property tax notice. b) In case of emergencies, such as windstorms, or other disasters, the removal of broken limbs or uprooted trees, using proper Best Management Practices (BMP) practices, shall be allowed during the emergency period so that the requirements of this Ordinance would in no way hamper private or public work to restore order to Augusta, Georgia. This work is to be done in accordance with the emergency standards as outlined by Augusta, Georgia. c) The City shall have the right to remove, or cause or order to be removed, any tree, or part thereof, which is in an unsafe condition, or which, by reason of its nature, obstructing the view of any street intersection, is injurious to sewers, electrical power lines, gas lines, water lines, or other public improvements, or is affected with any injurious fungus, insect or other pest, whether on public or private property. The Augusta Planning & Development Department will notify in writing the owners of such trees. Removal shall be done by said owners at their expense within thirty days after the date of service of letter. In the event of failure of the said owners to comply with this provision, the City shall have the authority 9 to remove such trees and charge the cost of the removal on the property owners’ property tax notice. d) The Augusta Tree Commission, in conjunction with the Director and a qualified International Society of Arboriculture (ISA) certified arborist shall review annually and formulate, revise and administer changes in the IGO every three years, as needed, on current standards of arboriculture practices as it relates to tree care on public and private land. The Tree Commission shall make provision for educating the public about trees and include (but not be limited to) an inventory of tree resources, standard planting practices, tree maintenance, tree replacement and tree cover specifications. and needed maintenance work complete with estimated cost and time schedules. The Tree Commission will coordinate and facilitate events for the City such as Arbor Day and is encouraged to be active and participate in events such as Earth Day and other community tree-related outreach or lecture events. Tree Preservation / Protection Plan (a) A tree preservation / protection element shall be incorporated into the Tree Protection / Tree Establishment Plan that is a part of the permit for land disturbance, which incorporates current industry standards for tree preservation / protection for development of property and during site disturbance. A detail listing of preservation / protection plans are attached in the IGO manual. 10 Tree Pruning Standards a) All pruning on any tree required by this Ordinance shall be performed in strict compliance with the “American National Standards” as set forth in the ANSI A300 (Part 1) – 2008 Pruning, or current ANSI standards and ANSI Z133 Safety Standards. A copy of the standards is available at the Augusta Planning & Development Department for review or can be purchased at ANSI.org. b) Examples: c) Trees trimmed for clearance from utility lines shall be trimmed in such a manner, using current industry standards, as to provide clearance from lines for a designated period of time or cycle, not to exceed three (3) years. In all cases where conditions permit, directional pruning or side trimming methods shall be used to obtain necessary clearance. Topping is prohibited. Topping of Trees: It shall be unlawful as a normal practice for any person, firm, or city department to top any street tree, park tree, or other tree on public property. Topping is defined as the severe cutting back of limbs to stubs larger than three inches (3”) in diameter within the tree’s crown to such a degree so as to remove the normal canopy and disfigure the tree. Trees severely damaged by storms or other causes, or certain trees under utility wires or other obstructions where other pruning practices are impractical, may be exempted from this Ordinance at the determination of the Tree Commission or their designee(s).) 11 “Tree Topping” means the severe cutting back of limbs to stubs of three (3) inches or more in diameter within the tree’s crown to such a degree as to remove the normal canopy and disfigure the tree. Tree Commission should reference the (ANSI 2133.1 – 2000) document as it applies to Tree Topping. Tree Removal Standards: a) A Permit is required for removal of all public and protected trees. b) Removal shall follow all current ANSI Z133 standards for safety. c) Stump removal On Public Property. The stump and root flares of all removed trees shall be ground to a depth of at least eight- inches (8”) below the ground level so that the top of the stump shall not project above the surface of the ground. All grindings shall be removed and the soil cavity shall be filled with clean topsoil and the area leveled and seeded. If the area where the tree is removed is to be paved, the stump shall be removed to a suitable depth to allow adequate paving. 12 Tree Planting Standards: a) All trees planting shall be conducted in accordance with the most recent Arboricultural Specifications and Standards of Practice of the International Society of Arboriculture as published in the American National Standard for Tree Care Operations (ANSI 300 – Part 5 & 6) and herein referenced in this Article, and the Augusta IGO manual. b) All planted trees shall have a minimum tree establishment zone based upon its mature size (Table No.1). Refer to the tree species list located in the Augusta IGO manual for information on the size and tree quality rating for a specific species. No one species shall make up over fifteen percent (15%) of the total number of trees planted on the development site. Table No. 1: Mature Size Canopy area in square feet Small Canopy Trees (Less than 25') 300 Medium Canopy Trees (30'--50') 750 Large Canopy Trees (50' and larger) 1400 c) Minimum caliper. The minimum caliper (measured at six inches (6”) above the soil level) for planted trees is three inches (3”). Multi-stemmed trees shall not have more than three to five stems with each stem being a minimum of one inch (1”) and be eight feet tall. d) Site Selection: Minimum distances, at the time of planting to avoid conflicts with city infrastructure and structures shall follow listed guidelines in Table No. 2: 13 Table No. 2: Mature Tree Size In Height Structure/Infrastructure Description Large 50 – 70’ Medium 30 – 40’ Small 15 – 20’ Evergreen 40 – 50’ Minimum Width of Tree Planting Space 6’ + 6’ 4’ 8’ + Spacing between trees (o.c.) 45’ 40’ 20’ 30’ Overhead utilities Not Within 30’ Within 20” Okay Within 30” Intersections (sight distance) 40’ 40’ 40’ 40’ Stop signs, traffic signs, street lights, traffic signals 20’ 20’ 20’ 20’ Fire hydrant, gas or water valves, storm drains 8’ 8’ 8’ 8’ Underground utilities 5’ 5’ 5’ 5’ Building 15’ 10’ 5’ 15’ Mailboxes 10’ 10’ 10’ 10’ The Director may waive or modify the minimum space requirements as circumstances warrant and/ or on a case by case basis. e) Distance from curb and sidewalk: 1. The distance public and private trees may be planted from curbs or curb lines and sidewalks will be in accordance with the three species size classes in the Augusta, GA Recommended List of street trees and no trees may be planted closer to the curb or sidewalk than the following: a. Small trees two feet (minimum of a four foot wide treelawn) b. Medium trees three feet (minimum of a six foot wide treelawn) c. Large trees four feet (minimum of a six foot wide treelawn) except in special plantings designed or approved by the Augusta Planning and Development Department For purposes of this Ordinance, “treelawn” is defined as the strip of land between the sidewalk and the street f) Certain trees shall be prohibited from being planted within Augusta, GA (See Appendix) The Augusta Tree Commission may add trees to the list as necessary. Existing trees will be grand-fathered. 14 Chapter 8-4-10. MOVING BUILDINGS OR OTHER LARGE OBJECTS. No person shall move any building or other large objects which may injure any public tree or parts thereof along any street without first having obtained written permission from the Director of Planning and Development. Chapter 8-4-11. LANDMARK TREES. The Augusta Commission may, upon petition by the property owner, designate a tree as a landmark tree, as defined herein. All nominations for landmark trees shall be reviewed by the Tree Commission which shall make a recommendation on such nomination to the Augusta Commission. Trees so designated shall thereafter be considered public landmarks and shall not be destroyed nor endangered except as recommended by the Tree Commission. The designation of a Landmark Tree shall be based upon an evaluation of the tree in relation to the criteria set forth in the IGO. Upon designation as a Landmark Tree, the tree shall be protected as provided in this Ordinance. (a) Removal of Landmark Trees on Public Property: “All located and designated (whether by signage or not) Landmark Trees” (1) A person requesting to remove a Landmark tree must obtain a permit from the Planning and Development Department by Tree Commission before the tree removal activities commence. A start date for removal must be given. Owners and persons who remove a Landmark Tree without a permit are subject to the civil penalties set out in Chapter 8- 4-19. For purposes of this Ordinance, a Tree Protection / Tree Establishment Plan approved by the City and issued a Land Disturbing Permit constitutes a permit. Permits for the removal of Landmark trees will be granted only where:  The tree is located in the buildable area or yard area where a structure or improvement may be placed and there is no other reasonable location and/or preservation would unreasonably restrict use of the property.  The tree is diseased, injured, in danger of falling, creates unsafe sight distance or conflicts with other sections of this Ordinance or provisions of other ordinances or regulations.  Mitigation for each healthy Landmark tree removed will require replanting with designated trees from the approved planting list that meet the canopy square footage removed. 15 (b) Replacement of Landmark Trees (1) When a Landmark tree(s) is removed from a site during construction, or dies within five (5) years following construction, the developer shall replace such tree on the subject property with an amount of trees and/or landscaping of equal value. Valuation of the tree removed or lost shall be determined by the Director of Planning and Development Department in consultation with a person qualified by training or experience to have expert knowledge of the subject. Valuation of trees and vegetation shall be established in accordance with standards established by the Council of Tree and Landscape Appraisers (CTLA). (2) If replacement isn’t feasible or desired on the subject property, as determined by the Director, a monetary sum equal to the value, as determined by an ISA certified arborist based on the ISA Trunk Formula Method of Appraisal, of the lost or removed Landmark Tree(s) may be paid to a tree-planting fund (hereinafter known as the Tree Mitigation Fund) maintained by the Augusta Commission for the purposes of planting and maintaining trees throughout the jurisdiction of the City. Chapter 8-4-12. NUISANCE TREES AND SHRUBS. Any tree or shrub or parts thereof growing on public or private property which interferes with or endangers the use of the public streets or obscures sight distance or creates a traffic hazard on intersections or endangers the life, health, safety or property of the public, shall in the opinion of the Tree Commission be declared a public nuisance. The owner shall be notified in writing of the existence of the nuisance and be given a fifteen (15) day period of time for the commencement of its correction or removal. If not corrected or removed within thirty (30) days, the Augusta Planning and Development Department shall cause the nuisance to be corrected or removed and the cost shall be assessed to the owner as provided by this Ordinance. Chapter 8-4-13. TREE PROTECTION/TREE ESTABLISHMENT REQUIREMENTS FOR PRIVATE AND PUBLIC DEVELOPMENT. (a) Application. The regulations set forth in this Ordinance shall apply to all properties affected by development proposals requiring site plans pursuant to Section 30-2 of the Comprehensive Zoning Ordinance for Augusta, Georgia. Permits for clearing land and grading of land shall not be granted until plans as required by this Ordinance have been approved. (b) Exemptions. The following types of developments are exempt from compliance with any and all provisions of this Ordinance: (1) Construction (including clearing) of single-family residential structures on individual lots; and 16 (2) Site Plans that require grading only (no construction of improvements) may be exempt from providing Minimum Canopy Requirement of development at the discretion of the Director; however a streetyard must be installed per 8-4-13-(d)- (5) and required side and rear buffers shall be installed per 8-4-13-(d)-(9) and 8-4- 13-(d)-(10), except for silviculture operations. Note: Grading / land disturbance activities that result in violations of state water buffers may result in civil penalties. If water is not available onsite, water must be extended to the property to meet the irrigation requirement of this Ordinance, (3) Telecommunication facilities in LI or HI zoning unless the site is in view of a residential use in a residential zone, as viewed from the base of the tower. (4) Federal, State and local government utility infrastructure (water, sanitary sewer and storm sewer) projects only. (c) Tree Protection / Tree Establishment Plan required. Except as herein provided, there shall be a Tree Protection / Tree Establishment Plan for every development requiring a Site Plan. Such Tree Protection / Tree Establishment Plan shall include a tree survey/inventory, a tree establishment element, a tree protection element, and a landscaping element. (d) Landscape element design principles and standards. (1) A minimum of thirty percent (30%) of the total land area of any development shall be devoted to tree canopy. (All Tree Protection / Tree Establishment Plan designs shall follow the thirty percent (30%) Minimum Canopy Requirements of this Ordinance.) (2) No artificial plants, trees, or like materials shall be counted toward meeting the standards of these regulations. (3) All retained or planted trees shall be protected or situated so as to prevent damage from environmental changes (such as a lowered water table) or land disturbance resulting from any building or facility construction or site grading / land disturbance. (4) Sidewalks, curbing, or any other paved or impermeable surfaces within the greenspace area shall not count towards the thirty percent (30%) minimum canopy requirement or the street yard requirement. (5) A streetyard area shall be provided along any existing or proposed public street right-of-way or private right-of-way adjacent to or adjoining the property except for those portions of the lot used for driveways. Detention or retention ponds at the front of the property near the right-of-way do not relieve the developer from installing the required street yard. 17 For site plans that include fewer than one hundred (100) total parking and loading spaces, the minimum width of the streetyard shall be ten feet (10’) and the streetyard shall be that area immediately adjacent to the right-of-way. Street yards shall be landscaped and properly maintained by the owner and shall have live vegetation including groundcover, grass, trees, shrubs and may, unless otherwise prohibited, include fences and walls and plantings for parking areas. Each street yard shall have at least one (1) large tree for each forty-five linear feet on center (45’ o.c.) of street frontage, with a large tree being located within twenty feet (20') of each side property line. All planted trees must be a minimum of eight feet (8’) in height, be at least three inches (3”) in caliper, have a single trunk, and be unbranched to six feet (6’). In zoning districts where zero setbacks are permitted by the Comprehensive Zoning Ordinance for structures adjoining public street rights-of-way, the street yard and its plantings may be located upon the public property if approved by the Engineering Department. In all other cases, the street yard must be located on private property. For site plans that include one hundred (100) or more total parking and loading spaces, the minimum width of the streetyard shall be fifteen feet (15’) and the streetyard shall be that area immediately adjacent to the right-of-way. When a use of land is intensified or expanded in such a way that the required parking must be increased more than twenty percent (20%) (except for parking areas where a twenty percent (20%) increase would be less than five (5) new spaces) then the entire site including the already developed area must be provided with a street yard. The minimum width of the streetyard shall be five feet (5’) and the streetyard shall be that area immediately adjacent to the right-of-way. Where a property adjoins a right-of-way such as gas, power, railroad, etc., that is adjacent to and parallel with a public or private street, the subject property shall be deemed to front on the public or private street and streetyard requirements shall be adhered to. When a major subdivision (ten (10) lots or more) of property occurs along an existing or proposed public street, a streetyard ten feet (10’) in width, adjacent to the right-of-way, shall be installed and have at least one (1) large tree for each forty- five linear feet on center (45’) of street frontage, with a large tree being located within twenty feet (20') of each side property line. All planted trees must be at least three inches (3”) in caliper, have a single trunk, and be unbranched to six feet (6). Streetyards shall be landscaped and properly maintained by the owner and shall have live vegetation, groundcover, grass, trees, shrubs, and may, unless otherwise prohibited, include fences and walls and plantings for parking areas. In areas, where overhead power lines conflict with the planting of the required streetyard, trees from the approved list, “Trees to be Planted Under Power Lines”, 18 may be utilized and shall be installed to have at least one (1) tree for each thirty linear feet on center (30’ o.c.) of street frontage, with a tree being located within fifteen feet (15’) of each side property line. As of January 2003, any existing streetyard tree may not be cut or removed without permission of the Director. (6) Parking lots providing over five (5) spaces shall contain interior landscaped areas. This section shall apply to any surface parking lot or loading area or vehicular service area or portions thereof built after the adoption of this Ordinance. The number, size, and shape of interior tree planting islands areas shall be at the discretion of the owner subject to the following provisions: (a) A minimum of five percent (5%) of the total interior area of parking lots, loading areas, and vehicular use areas shall be devoted to tree planting islands areas. A single island size shall be a minimum of 8’x18’ (144 sq. ft.) measured inside of curb to inside of curb. Required street yards may not count toward the five percent (5%). There shall be no more than twelve (12) consecutive parking spaces in any row between planting islands, which must contain a large tree, and which must be at least one hundred forty-four (144) square feet in area with a minimum width of eight feet (8’) measured inside of curb to inside of curb. On such site plans one of every five (5) required planting islands must be a minimum of thirty six feet (36) in length and eight feet (8’) in width, inside of curbing, unless all parking spaces are arranged around the perimeter of the parking lot. When row parking is utilized, the end of each row of parking must be a double planting island with a minimum of one large tree per row of parking (two trees per island). The soils within tree planting islands shall be clean and free from debris, loose from compaction and with the proper soil mix for planting. When a use of land is intensified or expanded in such a way that the required parking must be increased more than fifty percent (50%) (except for where such an increase would be less than twenty (20) spaces), the new parking area must conform to the requirements of this subsection and the already developed parking area must be retrofitted with planting islands at a rate of one for every twelve (12) which is no less than one hundred square feet (100 sq. ft.) in area and with a minimum width of eight feet (8’). All internal planting areas shall be landscaped with approved plant materials compatible with accepted arboricultural practices as set forth in the IGO. The area devoted to interior planting islands may be deducted from the required parking area pursuant to Section 4-2 of the Zoning Ordinance at a rate of one (1) space per two hundred square feet (200 sq. ft.) of planting island except that the requirement of spaces shall not be reduced over ten percent (10%). 19 Note: Pedestrian aisles and handicap aisles count as one or more parking spaces, based on width, for the purposes of calculating consecutive parking spaces. As of January 1, 2003, any existing parking lot tree may not be cut or removed without permission of the Director. (b) No parking space shall be further than sixty five feet (65’) from the trunk of a large tree with no intervening building. (c) Within existing parking areas, all new curbing around landscaped islands shall match existing curbing within the site. If no curbing is present within the site, then concrete curb and gutter, per City of Augusta standards and specifications, shall be used around landscaped islands. In new parking areas, all curbing around landscaped islands shall be concrete curb and gutter, as approved by the City Engineer. (7) Lighting serving to illuminate a parking area shall not be located within a required planting island. Further, no light pole shall be within twenty feet (20’) of a required tree. As of December 31, 2008, all light pole locations shall be indicated on the Tree Protection / Tree Establishment Plan. (a) No flag poles shall be located within a required landscaped island nor within twenty feet (20’) of a required tree. (b) No signs, except for directional signs, shall be located within a required landscaped island nor within twenty feet (20’) of a required tree provided that no such directional sign shall exceed thirty inches (30”) in height nor more than four square feet (4 sq. ft.) in area. (c) No bicycle racks, utility boxes, fire hydrants, transformers or other site appurtenances shall be located in a required landscaped island. Notes shall appear on the Plan as follows: No lighting can be within twenty feet (20’) of a required tree or within a required landscape island. Lighting on the Electrical Plan must be consistent with lighting delineated on the Tree Protection / Tree Establishment Plan; if conflicts between the two Plans arise, the lighting on the Tree Protection / Tree Establishment Plan supersedes lighting on the Electrical Plan. 20 No signs, with the exception of small directional signs (these signs may not exceed thirty inches (30”) in height nor more than four square feet (4 sq. ft.) in area), may be located within twenty feet (20’) of a required tree or within required landscape islands. No bicycle racks, fire hydrants, utility boxes, transformers or other site appurtenances may be located in required landscape islands. (8) A permanent water source shall be provided not more than one hundred feet (100’) from any planted tree. Gator bags, water storage tanks, water trucks and other similar devices cannot be used as a permanent water source. A note shall appear on the Plan as follows: A permanent water source must be within one hundred feet (100’) of all required trees. (9) Where the rear property line in a multiple-family residential, professional, commercial or industrial zone abuts an R (Residential) zone or single-family residence, a buffer strip not less than twenty feet (20’) in width shall be provided. Further, where the rear property line in a commercial zone abuts an A (Agricultural), R-MH (Residential Manufactured Home), R-2 (Two-family Residential), or R-3 (Multi-family Residential) zone or single-family residence within one of these zones, a buffer strip not less than twenty feet (20’) in width shall be provided. This buffer strip shall be designed to provide a year-round visual screen that is at least eight feet (8’) in height and completely blocks the view of the subject property by a person standing just across the property line on the adjoining residential property. It shall consist of six foot (6’) solid board or 'shadowbox' style fence or masonry wall that has two finished sides and is approved by the Tree Commission, unless a fence already exists on the adjoining property that meets the requirements of this Ordinance. The buffer strip shall be planted with medium or large trees spaced on forty-five (45’) centers with interplanted evergreen plant material, berms, mounds or combinations thereof to achieve the objective within a maximum three (3) year period. No buildings, structures, storage of materials, or parking shall be permitted within this buffer area. Buffer areas shall be maintained and kept free of all debris, rubbish and weeds. As of January 2003, any existing rear bufferyard tree may not be cut or removed without permission of the Director. (10) Where the side property line in a multiple-family, professional, commercial, or industrial zone abuts an R (Residential) zone or single-family residence, a planted buffer strip not less than ten feet (10’) in width shall be provided. Further, where the side property line in a commercial zone abuts an A (Agricultural), R-MH (Residential Manufactured Home), R-2 (Two-family Residential), or R-3 (Multi- 21 family Residential) zone or single-family residence within one of these zones, a buffer strip not less than twenty feet (20’) in width shall be provided. This buffer strip shall be designed to provide a year-round visual screen that is at least eight feet (8’) in height and completely blocks the view of the subject property by a person standing just across the property line on the adjoining residential property. Said buffer strip shall begin at the front setback line and extend along the entire remaining side boundary. It shall consist of a six foot (6’) solid board or shadowbox" style fence or masonry wall that has two finished sides and is approved by the Tree Commission, unless a fence already exists on the adjoining property that meets the requirements of this Ordinance. The buffer strip shall be planted with medium or large trees spaced on forty-five foot (45’) centers with interplanted evergreen plant material, berms, mounds or combinations thereof to achieve the objective within a maximum three (3) year period. Buffer areas shall be maintained and kept free of all debris, rubbish and weeds. No buildings, structures, storage of materials, or parking shall be permitted within this area. As of January 2003, any existing side bufferyard tree may not be cut or removed without permission of the Director. (11) The mature or ultimate spread of planted trees shall be shown on the Tree Protection / Tree Establishment Plan. Planted trees shall be diagramed according to the following minimum standards in order to qualify for Minimum Canopy Requirements: *large trees – forty-five foot (45’) spread *medium trees – thirty foot (30) spread *small trees – fifteen foot (15’) spread (12) No new utilities (overhead or underground) shall be located directly above or below existing or proposed tree locations. (Proposed utilities must be routed away from all trees.) A note shall appear on the Plan as follows: No new utilities (overhead or underground) may be located directly above or below existing or proposed tree locations. Proposed utilities must be routed away from all required trees on this site. (e) Tree protection and tree establishment elements. Land cleared for development or land being proposed for development shall have, after development, not less than thirty percent (30%) Minimum Canopy Requirements of total area being developed. Minimum Canopy Requirements shall only be calculated on the acreage of the site that is being developed. Undeveloped portions of the site shall not be required to provide Minimum Canopy Requirements (including street yard requirements) nor shall Minimum Canopy Requirements for existing trees on undeveloped portions of the site be counted toward the requirements of the developed portion of the site. Tree protection and tree establishment 22 elements may be provided separately or collectively depending on the nature, complexity, and scale of the development. Such elements shall be included on the Tree Protection / Tree Establishment Plan: (1) Existing tree cover and tree cover that is to be removed. (2) The location and species of all trees to be retained on the developed portion of the site for which Minimum Canopy Requirements are to be claimed, including their DBH, health, and their tree protection zones. Where a grouping or cluster of twenty (20) or more trees is located within a proposed tree protection zone, the location of individual trees within such cluster is not required to be spotted on the Plan, provided the number of trees for each species within the cluster is given and the average DBH is identified for each species. Existing trees on undeveloped portions of the site (i.e. future development) or trees within the right-of-way(s) cannot be counted toward Minimum Canopy Requirements. (3) The location, species, and DBH of all trees located on adjacent rights-of-way. (4) A listing in chart form of all trees to be planted on the site for which Minimum Canopy Requirements are to be claimed, giving their respective species, caliper, and mature spread. (5) A description of tree planting specifications if different from those listed in the Illustrated Guide to Implementing the Augusta Tree Ordinance (IGO). IGO and any amendments thereto are hereby adopted by reference. The guide will be reviewed annually by the Tree Commission with the updated version being adopted by reference and each time made a part hereof. All Tree Protection/Tree Establishment Plans shall be provided in a manner consistent with provisions contained therein. As of January 2003, any existing tree that would count toward the overall requirement for Minimum Canopy Requirements may not be cut or removed without permission of the Director. (f) Tree Protection and Tree Establishment Standards. Tree protection zones shall be established and maintained for all trees preserved or planted on a site for which Minimum Canopy Requirements are to be claimed. The following provisions apply to such zones and the trees within them. (1) The tree protection zone shall have a dimension of not less than one-half (1/2) the distance to the dripline of the preserved tree, or the minimum tree protection zones for planted trees set forth in Table 1; whichever is greater. Tree protection zones shall be barricaded prior to the commencement of construction and until the Certificate of Occupancy has been issued. 23 (2) The area within any tree protection zone must remain open and unpaved. The use of perforated pavement may be allowed subject to the approval of the Director. (3) Deleted (4) No vehicles shall be parked, construction material stored, substances poured, disposed of, or placed, within any tree protection zone at any time during clearing or construction of the project. (5) No change in grade within the tree protection zone shall be allowed except for a maximum addition of two inches (2”) of sandy loam topsoil covered with mulch. (6) Tree wells or tree walls (islands) shall be constructed as needed to protect the preserved trees from grade changes which result in changes of water supply to the tree protection zone. Adequate means for drainage of excess moisture from the tree protection zone shall be provided if tree wells or tree walls are constructed. (7) For planted trees, the minimum size Tree Protection Zone centered upon the planted tree shall be as specified in Table 1. (8) The ground elevation where trees are to be planted in a street yard shall be within five feet (5’) of the ground elevation of the street right-of-way. Table 1 Minimum Tree Protection Zone for Planted Trees Mature Minimum Area ** Tree Size Square Feet Protection Zone small * 16 2.0' radius medium * 66 3.0' radius large * 200 4.0' radius * A listing of small, medium, and large trees is found in IGO. ** Protection Zone = Minimum distance from tree trunk to edge of dripline. (g) Tree selection and planting standards. (This section shall be shown on Tree Plan as notes.) (1) All required trees are recommended to be grown within one climatic zone of Augusta, GA (2) Trees planted for canopy cover credit shall meet quality and size standards as described in the ANSI Z60.1 American Standard for Nursery Stock dated 1990 and 24 published by the American Nursery and Landscape Association, as officially revised and amended from time to time. All trees shall be per IGO list. (3) All trees selected for planting should be of urban tolerant species and suitable for the site conditions of planting location, including growing space limits, soil moisture, soil volume, and classified as water wise plant once established. All trees shall be per IGO list. (4) All required trees shall be nursery grown, typical of their species or variety, with normal, densely developed branches and vigorous, fibrous root systems. Trees shall be sound, healthy, vigorous, free from defects, free from disfiguring knots, free from sun scald injuries, frost cracks and/or abrasions of the bark, and be free from plant diseases, insect eggs, borers, and all forms of infestation. All trees shall have a fully developed form without voids and open space. Trees shall not be loose in the container or root ball. It is recommended that dug trees shall have been root pruned at least once. (5) All required trees shall have straight, single central leaders. Trees that have the main trunk forming a “Y” shape are not acceptable. Trees that are not fully branched will not be accepted. Trees shall have no bark damage and shall not be leaning or have significant sweep, crook or bend. Trees shall have a minimum three inch (3”) caliper and shall have no branch more than ½ the diameter of the main leader and shall have a straight unbranched trunk to six feet (6’). Trees specified as “multi-stemmed” shall have a minimum of three (3) and a maximum of five (5) separate canes a minimum of one inch (1”) caliper each coming from the root ball and pruned into tree form with no branches on the lower half of the tree. Multiple plants shall not be used as a “multi-stemmed” plant. (6) All required trees shall be set in the planting pit to proper grade and alignment, and shall be set upright, plumb and faced to give the best appearance or relationship to other trees. Each tree shall be set one to two inches (1-2”) above the finish grade and backfill shall be brought even with the top of the root ball. No fill shall be permitted atop the root ball. (7) All burlap, ropes, straps and wires shall be removed from the root ball. If it is not possible to remove the burlap and wire from the bottom of the root ball, the burlap and wire shall be cut away from the sides and removed from the hole. (8) After required trees are set, the backfill shall be muddled around the base of the root ball and all voids shall be filled. (9) All required trees shall have their planting pits mulched with approved mulching material immediately after planting. The mulched areas shall be thoroughly water. Note: Mulch shall be placed to a maximum thickness of three inches (3”) no mulch within eight inches (8”) of trunk of tree. 25 (10) If staking and supports have been installed on the required tree(s), all staking and supports shall be removed after one growing season. (11) As a general rule, the following guidelines for tree diversity within the tree planting site and population should be adhered to: 1) plant no more than ten percent (10%) of any species; no more than twenty percent (20%) of any genus; and no more than thirty percent (30%) of any family. Note: All provisions of 8-4-13-(g) shall appear in note form on the Tree Protection / Tree Establishment Plan. Chapter 8-4-14. COMPLIANCE. All improvements shown in the Tree Protection / Tree Establishment Plan shall be constructed and all plant materials shall be in place and approved by Augusta before a Certificate of Occupancy will be issued for any use of land or structure(s) that is not exempted from this Ordinance. If at the time of request for a Certificate of Occupancy the required landscaping is not in place and it can be determined Augusta personnel that unavailability of plant materials or that weather conditions prohibit completion of this planting, then the developer may, at the discretion of the Director, provide an executed contract binding until December 31 of the calendar year in which the application is made that provides for the completion of such landscaping work, and also a Performance Guarantee or an Irrevocable Letter of Credit from a federally insured lender in an amount to be approved by Augusta Planning & Development commensurate with the cost of completing the required landscaping. Existing trees or other landscape features as delineated on previously approved Site Plans and subsequently installed to conform with the minimum standards of this Ordinance may not be removed or altered without prior approval of the Planning Director. In the event that trees cannot be planted on the site or in the proper location on the site (example: streetyard trees or parking island trees) due to hardship, a variance of the Tree Commission may be applied for. The variance request shall include: the variance fee, as set forth by Augusta, GA, a letter explaining the need for the variance, a mitigation package at a rate of two trees for every tree not planted on the site, (trees will be planted at another location on the site or at a location as set forth by the Augusta Tree Commission), and a Tree Establishment Bond in the amount of five hundred dollars ($500) per tree in the mitigation package. If trees are to be planted offsite, installation of the trees will be the developer’s responsibility, and maintenance for a three-year term, from the date that the trees are planted will also be the developer’s responsibility. A Maintenance Agreement outlining proper care of trees to be planted offsite will also be required for a term of three years, unless waived by the Augusta Tree Commission. In lieu of the mitigation package, a fee in the amount of one thousand five hundred dollars ($1,500) per tree to be mitigated shall be payable to Augusta Georgia, and deposited in a separate Tree Landscaping Account (hereinafter referred to as the “Tree Bank” or the “Tree Mitigation Fund”), for placement of or replacement of trees within the City. A Tree Establishment Bond nor a Maintenance Agreement will be required if this option is exercised. 26 The primary objective of the Tree Bank / Tree Mitigation Fund is to use payments for the installation and maintenance of trees on public property. The City shall also use all such payments for the cost associated with implementation of this Ordinance, for City sponsored tree management / tree education programs, and for the study, inventory, maintenance or treatment of public trees requiring the services of a Certified Arborist or other qualified consultant with the approval of the Director. Mitigation funds will not be used in lieu of General Fund support for the existing urban forest management program. Chapter 8-4-15. TREE ESTABLISHMENT BOND. A three-year Tree Establishment Bond shall be posted with the Augusta Planning & Development Department prior to issuance of the Certificate of Occupancy. This bond shall be in the amount of the contract award for landscaping or in an amount determined by the Augusta Planning & Development Department, whichever is higher. After thirty (30) months, Augusta Planning & Development staff shall inspect the site and make a determination as to whether or not the required trees and landscaping have not been removed, the required trees and landscaping are healthy, the growth and the integrity of the required trees have not been compromised, the canopy of the required trees have not been reduced in any fashion, and the required trees have a reasonable chance of surviving to maturity. Upon such a finding, the bond shall be released at the end of the three-year Tree Establishment Bond period. In absence of such a finding, the Tree Establishment Bond shall not be released and the owner/developer of the property shall be notified to replace the unhealthy trees and landscaping or take other appropriate action as required by Augusta Planning & Development staff. If the owner/developer fails to comply with the decision of Augusta Planning & Development staff within sixty (60) days of receiving a written notice, then the City shall use the Tree Establishment Bond to the extent necessary to bring the property into compliance with the provisions of these regulations. Chapter 8-4-16. APPEALS AND VARIANCES. (a) Decisions of the Director may be appealed to the Augusta Tree Commission, who serves as an advisory body to the Planning Director. The Planning Director has the final say on any appeals matter. The Tree Commission shall also hear requests for variances from the provisions of this Ordinance, at the request of the Planning Director. The variance request must be made in writing to the Director by the first Monday of any given month for that month’s Tree Commission meeting. The Tree Commission shall review the appeal or variance and make its recommendations to the Director. The Planning Director has the final say on any variance matter. (b) Variances shall only be granted upon a determination that the variance is the minimum necessary to afford relief and when in the opinion of the Tree Commission, or the Director, relief is justified. 27 (c) Variances shall only be granted upon: (1) A determination that failure to grant the variance would result in exceptional hardship; and (2) A determination that the granting of a variance will not adversely impact the intent and purpose of these regulations. (d) The Tree Commission may approve, deny, or approve with conditions a request for a variance. Conditional approval may be granted where mitigation of the impact is agreed upon by the Tree Commission and the petitioner and approved by the Director. (1) The Tree Commission, at its discretion, may require mitigation plantings in City street right-of-ways, in City parks, or on other City-owned property, if mitigation plantings cannot feasibly be planted on the subject site. The Tree Commission, at its discretion, may require a mitigation fee to be paid to the City of Augusta, pursuant to Chapter 8- 4-14 of this Ordinance, to be used for plantings in City Street right-of-ways, in City parks, or on other City-owned property, such as City-owned medians. Chapter 8-4-17. ABROGATION AND GREATER RESTRICTIONS. This Ordinance is not intended to repeal, abrogate, or impair any existing easements, covenants, or deed restrictions. However, where this Ordinance and another regulation conflict or overlap, whichever regulation imposes the more stringent restrictions shall prevail. Chapter 8-4-18. SEVERABILITY. If any provision of this Ordinance is declared to be invalid, such declaration shall not affect, impair, or invalidate the remaining provisions of this Ordinance. Chapter 8-4-19. INSPECTION, ENFORCEMENT, VIOLATION, AND PENALTY. (a) Inspection The City may periodically inspect areas subject to the provisions of this Ordinance or may inspect a site based on a complaint registered with the Planning and Development Department. (1) Inspections shall be made during normal business hours – those hours being Monday through Friday, 8:30 am to 5:00 pm. 28 For areas that are gated, or locked, reasonable notice shall be given before a site visit No person shall refuse entry or access to any authorized representative of the City who requests entry for the purpose of inspection, and who presents appropriate credentials. (2) No person shall obstruct or interfere with such inspection. (b) Enforcement and Violations All violations of the provisions of this Ordinance or failure to comply with any of it requirements shall be reported to the Augusta Planning & Development Department. Once a violation is evident, the Augusta Planning & Development Department, acting on behalf of the Augusta Commission, shall notify the owner in writing of the apparent violation of this Ordinance. The written notice shall direct the owner to cease the violation until such time as the requirements and procedures of this Ordinance have been met. Upon failure of the owner to comply with this notice, the Augusta Planning & Development Department shall notify the Augusta City Attorney of the violation and the Augusta City Attorney shall immediately begin legal procedures in the Superior Court of Richmond County to prevent, enjoin, abate, or terminate such violations in addition to injunctive relief. All persons, firms or corporations failing to comply with the mandatory provisions hereof or doing any act prohibited hereby shall be guilty of a misdemeanor and shall be punished as provided in Chapter 1-6-1 of the Augusta Code. Each day such violations continue shall be considered a separate offense. Nothing herein contained shall prevent the Augusta Commission from taking such other lawful action as is necessary to prevent or remedy any violations. Penalty Any person who violates any of the provisions of this Ordinance, or rules of orders adopted or issued pursuant of this Ordinance shall be subject to any one or all of the combination of penalties authorized by this Ordinance. (1) Public Property a. Any action resulting in the removal, death or destruction of a public tree on City property or within City right-of-way shall be subject to a fine depending on the size of the tree pursuant to the provisions set forth in this Ordinance. b. Trees of three inch to five inch (3”-5”) caliper will be fined one thousand dollars ($1,000) per removed, damaged/destroyed tree, plus the cost for replanting a replacement tree(s) of equal caliper and species by a reputable nursery. Replacement trees must carry a 3-year Tree Establishment Bond per the requirements of 8-4-15. c. Removal, damaged or destroyed tree(s) larger than five inch (5”) caliper will be fined one thousand dollars ($1,000) plus an appraisal of the Tree value by a Qualified Tree Professional using the current edition of the International Society of Arboriculture’s Guide for Plant Appraisal using the Trunk Formula Method of Appraisal. The 29 appraised value of the tree will be the value placed on the tree in addition to the one thousand dollars ($1,000) fine. The cost of the appraisal shall be paid by the Person(s) who removed, damaged/destroyed existing trees in violation of this Ordinance. The replacement tree shall be of three inch (3”) caliper or of caliber designated by the Director up to six inch (6”) caliper. Replacement trees must carry a 3-year Tree Establishment Bond per the requirements of 8-4-15. Nothing herein contained shall prevent the Augusta Commission from taking such other lawful action as is necessary to prevent or remedy any violation. (2) Private or Development Property Issued a Land Disturbance Permit a. Tree Disturbance Prior to Permit Approval: The penalty for the removal of or damage to trees, prior to the issuance of a Land Disturbance Permit shall be a civil penalty of ten thousand dollars ($10,000) per acre or fraction thereof. (i.e., the civil penalty for a site of 0.35 acres that is cleared prior to Planning and Zoning Department approval or prior to the issuance of a Tree Disturbance Permit is three thousand five hundred dollars ($3,500). (3) Additionally, the City may deny a building permit or site plan approval to any developer/landowner that clears land in anticipation of development in violation of this Ordinance for up to three (3) years after completion of the timber harvest. Removal or Damage to Individual Trees after Permit Approval: The penalty for removal of or damage to the Critical Root Zone of protected trees after the issuance of a Tree Disturbance Permit, within an approved Tree Protection Zone (without approval by the Director or his/her designee shall result in replacement of the tree by the developer on the subject property with an amount of trees and/or trees of equal value. Valuation of the tree damaged / removed or lost shall be determined by the Director in consultation with a person qualified by training or experience to have expert knowledge of the subject. Valuation of trees and vegetation shall be established in accordance with standards established by the Council of Tree and Landscape Appraisers (CTLA). If replacement isn’t feasible or desired on the subject property, as determined by the Director, a monetary sum equal to the value of the damaged or removed tree(s) may be paid to a tree planting fund (the Tree Mitigation Fund) maintained by the Augusta, Georgia for the purposes of planting and maintaining trees throughout the jurisdiction of the City. (4) Failure to Install or Maintain Tree Protection Devices: There shall be a civil penalty of five hundred dollars ($500) per day for failure to install or maintain approved tree protection measures sufficient to protect the TPZ beginning with the date the citation is issued and ending when the site is in compliance. 30 Chapter 8-4-20. MITIGATION (1) Any protected trees, on land issued a Land Disturbing Permit for development, which is six inches (6”) DBH or greater that is removed, destroyed or (receives more than fifty percent (50%) damage to the crown, trunk, or root system) and does not meet the exemption provisions of this Ordinance shall be mitigated per the requirements of this Chapter of the Ordinance. In the event that the loss of a protected tree requires mitigation, the party responsible for mitigation shall either replace the protected tree(s) by planting new trees equal in value to the removed / destroyed / damaged tree, pay a mitigation fee to a tree planting fund (the Tree Mitigation Fund) maintained by the Augusta Commission for the purposes of planting and maintaining trees throughout the jurisdiction of the City, or a combination of both. (2) The mitigation authorized by this Chapter of the Ordinance is not meant to supplant good site planning. Tree replacement will be considered only after all design alternatives which could save more existing trees have been evaluated. a. Mitigation Through Planting New Replacement Trees:  A sufficient number and diameter of replacement trees shall be planted in order to equal the total diameter inches or fraction thereof of trees six inches (6”) or greater and slated for removal. Replacement trees shall be a minimum of three inches (3”) diameter when measured six inches (6”) above the soil line and a minimum of eight feet (8’) in height when planted and unbranched to 6’ or as exempted by the IGO.  All replacement trees shall equal value of canopy square footage of trees lost, based on Recommended Tree List in this Ordinance.  All replacement trees shall be a species listed on the replacement tree list and guaranteed for three years from the date of the final inspection and acceptance of the project.  The location of replacement trees is restricted from utility easements and rights- of-way (in the case of rights-of-ways, unless approved by the Planning Director).  Replacement trees should be planted on the site from which existing trees are to be removed. If this is not feasible, an applicant may initiate a proposal to plant trees offsite. This proposal has to be approved by the Planning Director.  Replacement trees shall be planted prior to the issuance of the Certificate of Occupancy or project release. Optimum planting times do not always correspond to project completion. For that reason, replacement tree plantings may take place after the project is released by the City; provided, that before 31 project release, a fiscal security in the form of a Performance Guarantee is posted in the amount of $500 per required tree b. Mitigation Through Payment of Fee:  In lieu of new planting of replacement trees, a monetary fee of two hundred and fifty dollars ($250) per diameter inch of the tree(s) removed or damaged shall be assessed and paid to the Augusta Commission. All mitigation fees shall be deposited into the City’s Tree Mitigation Fund. c. Mitigation of Landmark Trees:  Landmark Trees, as defined in the Definitions section and noted in Chapter 8- 4-11. A monetary fee of five hundred dollars ($500) per diameter inch of the Landmark Tree removed or damaged shall be assessed and paid to the Augusta Commission and deposited into the City’s Tree Mitigation Fund, or; d. If replacement trees are to be planted, the total amount of replacement canopy to be planted shall be in an amount that is twice the square footage of the canopy Landmark Tree(s) removed and shall, otherwise, meet the requirements of Section A above. If any protected tree dies within three (3) years of the issuance of the Certificate of Occupancy, final inspection or acceptance of public improvements and is brought to the attention of the Director, the original permit applicant shall be subject to the replacement/mitigation requirements for protected trees per this Ordinance. e. The primary objective of the Tree Mitigation Fund is to use payments for the installation and maintenance of trees on public property. The City shall also use all such payments for the cost associated with implementation of this Ordinance, for City sponsored tree management / tree education programs, and for the study, inventory, maintenance or treatment of public trees requiring the services of a Certified Arborist or other qualified consultant with the approval of the Director. Mitigation funds will not be used in lieu of General Fund support for the existing urban forest management program. 32 Chapter 8-4-21. CITY CODE AND OTHER DEVELOPMENT REGULATIONS. All Development Plans / Site Plans and construction details must satisfy Augusta, Georgia Code Title 8 Planning and Zoning - Section 4 Trees, Section 5 Zoning, Section 8 Site Plan Regulations, and Section 9 Subdivision Regulations. Done in Open Meeting under the Common Seal thereof this ____________ day of __________________________, 2017. Approved by the Augusta Commission this ____________ day of __________________________, 2017. Hardie Davis, Jr, Mayor ATTEST: ______________________________________________ Lena J. Bonner Clerk of Commission First reading - _____________________________ Second reading - _________________________ Commission Meeting Agenda 2/21/2017 2:00 PM Z-17-03 -SP Department:Planning and Development Department:Planning and Development Caption: Z-17-03 – A request for concurrence with the Augusta Planning Commission to approve with the conditions stated below; a petition by Randy Gaitor and Maxine Donaldson, on behalf of Rosalind Newton requesting a Special Exception to establish a Family Personal Care Home per Section 26-1 (h) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing .23 acres and known as 2429 Damascus Road. Tax Map 056-4-062-04-0 –DISTRICT 2 1. The home shall be staffed in three (3) 8-hour shifts on a 7-day, 24-hour basis with no staff sleeping in the home. 2. A private room shall be provided for staff to conduct business. 3. No more than four (4) clients are permitted to reside in the home based on the number and size of the existing bedrooms. 4. In order to continue to maintain a local business license, the applicant must continue to maintain a license with the State of Georgia, proof of compliance with the minimum requirements of Chapter 111.8-62.01 of the O.C.G.A must be provided, and the applicant must provide updated fire department compliance for four (4) clients. All requirements must be met within six (6) months of approval of the Special Exception, or the Special Exception is void. 5. If wheelchair bound persons reside in the residence all 2010 ADA Standards for Accessible Design requirements must be met, including but not limited to: · All doorways must be at least 3 feet wide. · At least one bathroom that permits a wheelchair dependent person to use all bathroom facilities unimpeded. 6. All conditions must be met prior to issuance of a local business license. 7. If approved, a security system to insure the safety and welfare of the residents must be installed by the property owner before a business license shall be issued. 8. Staff will review the most recent area crime report to determine whether the use should continue to operate following one (1) year of the effective date of approval. Background:Cover Memo Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Z-17-07 Department:Planning and Development Department:Planning and Development Caption: Z-17-07 – A request for concurrence with the Augusta Planning Commission to approve with the conditions stated below; a petition by Gerard Bryant, on behalf of Melanie Taylor, requesting a Special Exception to allow catering in a P-1 (Professional) Zone per Section 20-2 of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 0.56 acres and known as 1433 Stovall Street. Tax Map 044-3-075-01-0 – DISTRICT 2 1. The use of the property shall be limited to food preparation only for a catering business, or those uses permitted by right in the P-1 (Professional) Zone. 2. No sale of food from the catering business may take place at the subject property. 3. The food preparation area for the catering business is limited to a maximum of 500 square feet of the existing building and any expansion of the catering business beyond the 500 square feet limitation must come back before the Planning Commission as a new Special Exception. 4. All catering-related activities shall cease by 11:00 p.m. 5. No catering related events (receptions, parities, luncheons, etc.) may take place on the subject property. 6. Applicant provides proof of compliance with local building and fire codes before receiving a business license. 7. The applicant must obtain a local business license with six (6) months of approval or the Special Exception is void. 8. Any future development of the property must comply with any ordinances and regulations in effect when submitting a site plan. Background: Analysis: Financial Impact: Alternatives:Cover Memo Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Z-17-08 Department:Planning and Development Department:Planning and Development Caption: Z-17-08 – A request for concurrence with the Augusta Planning Commission to approve with the conditions stated below; a petition by Neighborhood Outreach Ministries, on behalf of Dr. Yolanda Allen, requesting a change of zoning from Zone R-1A (One-family Residential) to Zone P-1 (Professional) affecting property containing .34 acres and known as 2309 Old Savannah Road. Tax Map - 087-3-044-00-0 -DISTRICT 2 1. Any future development of the property will require a privacy fence and a buffer containing trees and landscaping along the northwestern and northeastern property lines to buffer the subject property from the residential uses. Additional landscaping and/fencing to buffer the current proposed use from the adjoining residential property may be required at the discretion of the Planning Director. 2. Use is limited to Professional office uses only. 3. Schedule individual client visits by appointment only. 4. There shall be no outside storage of materials associated with the business visible from adjoining properties. 5. Demonstrate compliance with any other ordinances, codes and/or regulations, before issuing a Certificate of Occupancy and a Business License. 6. If installed any parking and security lighting must be directed away from any nearby residential properties. Background: Analysis: Financial Impact: Alternatives: Recommendation: Cover Memo Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Z-17-10 Department:Planning and Development Department:Planning and Development Caption: Z-17-10 – A request for concurrence with the Augusta Planning Commission to approve with the conditions stated below; a petition by Bowman Consulting, on behalf of W. R. Powick, requesting a change of zoning from Zone A (Agriculture) to Zone B-2 (General Business) affecting property containing .56 acres and known as part of 2208 Tobacco Road. Part of Tax Map 155-0-039-00-0 –DISTRICT 6 1. The development must be consistent with the latest Concept Plan submitted with the rezoning application. 2. The applicant must tie into city sewer at the owner’s expense. 3. The Site Plan must comply with any other ordinances and regulations in effect at the time of development. 4. Any new curb cuts and additional right-of-way and easements for the site are subject to approval by the Augusta Engineering Department and Georgia DOT, as applicable. 5. Direct parking lot and security lighting away from any residential properties. 6. A plat of the combined property must be approved and recorded before the site plan will be released. 7. The retaining wall on the concept plan must be designed by a structural engineer and may be no closer than 10 feet from the face of the wall to the exterior property lines. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available Cover Memo in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Z-17-11 Department:Planning and Development Department:Planning and Development Caption: Z-17-11 – A request for concurrence with the Augusta Planning Commission to approve with the conditions stated below; a petition by CSC Properties, on behalf of Dennis Stanfield, requesting a change of zoning from Zone B-1 (Neighborhood Business) and Zone B-2 (General Business) with conditions to Zone B-2 affecting property containing .96 acres and known as 3127 and 3129 Washington Road and 1019 Beverly Heights Drive. Tax Map 011-0-060-00-0, 011-0-060-01-0 and 011-0-060- 02-0 –DISTRICT 7 1. The three existing lots must be combined into one lot, if the zoning petition is approved, before a development plan may be submitted. 2. Development of the property will require a privacy fence and a buffer containing trees and landscaping along the northern property line. The remainder of the site must comply with the Augusta Tree Ordinance and may require additional landscaping to buffer the proposed use from the adjoining residential property at the discretion of the Planning Director. 3. Use must be limited to tire and oil changes and minor auto repair (such as battery replacement) while the customer waits. Major auto repairs are prohibited on the site and no vehicles may be stored overnight on the site. 4. All repair work be performed inside the building and there shall be no outside storage of tires or other repair related materials on the property. 5. The building must be parallel to Beverly Heights Drive to minimize disruption from noise to the adjoining residential property to the north. 6. Any open bay on the business must be a minimum of 100 feet from the residential property line to the north. 7. The site plan must demonstrate compliance with any other ordinances and regulations at the time of development. 8. Any new curb cuts for the site are subject to approval by the Augusta Engineering Department and Georgia DOT, as applicable 9. Parking lot and security lighting be directed away from any nearby residential properties. Background:Cover Memo Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership Application: A.N. 17-4: request by William C. Lenderman, Jr. for an on premise consumption Beer & Wine License to be used in connection with Giuseppe's located at 3690 Wheeler Road. There will be Sunday Sales. District 3. Super District 10. (Approved by Public Services Committee February 14, 2017) Background:This is a New Ownership Application. Formerly in the name of Joseph Gentile. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $2,495.00. Alternatives: Recommendation:The Planning & Development recommend approval. The R.C.S.O. recommend approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Location: A.N. 17-5: request by Peng Zhao for an on premise consumption Liquor, Beer, & Wine License to be used in connection with The Juicy Crab located at 2834 Washington Rd. There will be Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee February 14, 2017) Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $5,990.00. Alternatives: Recommendation:The Planning & Development recommend approval. The R.C.S.O. recommend approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Downtown Redevelopment Plan Update Department:Planning and Development Department:Planning and Development Caption:Motion to approve the Downtown Redevelopment Plan Update. (Approved by Public Services Committee February 14, 2017) Background:The primary purpose of this plan document is to provide an update to the Augusta Downtown Urban Redevelopment Plan that was prepared for and adopted by the Augusta-Richmond County Commission in November 2013. Analysis:This update includes current information concerning the six (6) urban redevelopment areas designated as the catalytic start to revitalizing Downtown; socioeconomic data that provides analysis for development and growth, mention of public and private investment initiatives, land use and zoning analysis, downtown design guidelines, a market analysis, and finally implementation strategies for public and private collaboration. Financial Impact:1. Public and Private Investments 2. Creation of Jobs 3. Incentives to Business Growth, Developments & Tax Base Alternatives:Not to adopt or approve Recommendation:Approve the Downtown Redevelopment Plan Update Funds are Available in the Following Accounts: Not applicable REVIEWED AND APPROVED BY: Finance. Cover Memo Law. Administrator. Clerk of Commission Cover Memo Downtown Redevelopment - 1: . r_,4, ./.,),*-"'i. | : PIan Update January, 2OL7 Prepared By: Augusta Planning and Development Department Melanie Wilson, Director Contents A Noteto Readers """"' I List of Acronyms """""" i Executive Summary """""""""""'ii 1 lntroduction....... """"""""""' 1 L.L Bockground and Purpose....'........... """""""""""' 2 1.2 Downtown Historic Properties - 2013 """""""""' 3 1-.3 Downtown Urbon Redevelopment Areqs - 201-3....... """"""" 4 2 Augusta's Downtown Redevelopment Area......... """"""""""" 6 2.1 Redevelopment Criterio within URA........... """""' 8 z.L.L Municipal Building - Project Update...... """""""""" 13 2.7.2 Port Royal- Project Update .."""""""""' 14 2.t.3 Depot Site - Project Update.. ...."""""""' 14 2.L.4 Depot Station Renovation and Upgrade ..:.'.....'.... "" 15 2.2 Socioeconomic Dota Profile....... """" 1-5 2.9 Downtown AuEusta - Current ond Future Lond Use """"""' 20 2.4 Existing Zoning ond Overlay Districts ...........'....'.21 2.4.L Overlay District ....23 3 Zoning and Land Use Compatibility .........26 3.L Land lJse Compotibility.............. ........26 3.2 Downtown Design Guidelines. ...........27 3.2.L Augusta Downtown Historic District .......28 3.2.2 The Levee. ............ 28 3.2.3 Place Making.............. ............29 3.2.4 Parking ......'..........32 3.3 Other Downtovvn Development & Design Guidelines Cansiderations ......................38 3.3.1 Augusta-Richmond County Target Area Master P|an......'.' ......... 38 3.3.2 The Westobou Vision: Augusta/North Augusta 2009 Master P|an...............39 3.3.3 Revitalizing the Garden City: Augusta Sustainable Development Agenda (ASDA) 2010.......... ...........42 Augusta's Downtown Redevelopment Plan Update 3.3.4 Walkability and Age-Friendly Streets: Opportunities to Transform Augusta's Built Environment....... ""' 43 3.3.5 Age-Friendly Community - Active Living Workshop: """""""""' 43 3.4 Augusto Regional Transportation Study Long Ronge Transportation Plon 2040 45 4 Future Private Redevelopment Projects and tnvestment .............. """"""'46 4.L Community Vision for the Augusta DRA........ """ 46 4.2 Recent lmprovement tnitiatives................ """""' 47 5 Public lnvotvement............ ...........""""'49 5.1 Public Comments on lssues ond Opportunities ........."""""" 49 6 Funding Sources and tncentives.......... .....51 7 lmplementation Strategy.......... ..............54 7.L Orgoni2ation............... .'... 54 7.t.L Stakeholder Adoption and Management of lmplementation Process .........54 7 .1.2 Maintain Active Oversight of the Development of the DRA '........................ 54 7.2 Porking...... .....55 7.2.L Public Review Comments ...... 55 7.3 Redevelopment Opportunities....... .... 56 7.4 Lond tJse ........56 7.5 Public Realm ....................57 7.6 Cultural Resources ...........57 7.7 tmplementotion Strotegy Matrix .......58 Appendix A. Maps.... .....................54 Appendix B. Augusta Mayor and Commission........ ...........71 Mayor Hardie Davis, Jr............. .....7L Augusta-Richmond County Commission:............. ...........71. Appendix C. DRA Market Analysis ..................72 Methodology ............. ...............72 Market Anolysis Update ........... 75 Appendix D. Public Review Process ................80 Appendix E. References and Resources ........102 Appendix F. Tax Parcel !D Numbers............... ...............103 Appendix G. Project Area Status .............. ...104 Augusta's Downtown Redevelopment Plan Update List of Figures Figure 1: Downtown Redevelopment Area ......... """"""""""' 8 Figure 2: Downtown Redevelopment Area - Blighted Properties """""" 10 Figure 3: Vacant Property """""""""' 11 Figure 4: Crime (2013-20L5)................ """"""""' L2 Figure 5: Zoning Map.......... """"""""22 Figure 6: Riverwalk Downtown Augusta.. """"""' 28 Figure 7: Minimum Height and Setback.........'..... """""""""29 Figure 8: Downtown Redevelopment Area - Public Parking'..... """"""" 35 Figure 9: Target Area Master Plan Map.......... """ 39 Figure 10: The Westobou Vision Map........... """" 40 Figure 11: Transportation lnvestment Act (TlA) Map.......... ..........'.....""' 53 List of Tables Table 1: Augusta Downtown Redevelopment Areas.. ..............111 Table 2: Means of Transportation to Work ....'..... L6 Table 3: Housing and Population Estimates............ ....'.......... 16 Table 4: Education (Age 25+).......... .... L7 Table 5: Median Household lncome ...............'..... L7 Table 6: Race/Ethnicity ..... 18 Table 7: Poputation by Age........... ...... 18 Table 8: Housing Tenure ........'............ 19 Table 9: Demographic Summary.. ....... 19 Table 10: Downtown Redevelopment Area Employment 20L4......... ......20 Table 11: Downtown Design Guidelines. ..............27 Table 12: SPLOST Vll Project 1ist............ ....'..........48 Augusta's Downtown Redevelopment Plan Update A Note to Readers Envision Augusta what our great city and its downtown can become. This review period is just the beginning of a process that is designed to establish a framework from which a unifying vision emerges to guide new growth and development for the downtown and the city of Augusta. The tools and initiatives mentioned are the results of work and aspirations of residents, business owners and city leadership that conceive this plan as possible. Public and partner participation, the next step in ultimately implementing ideas, planning and development concepts, are crucial to realizing a written plan that is reflective of all interested in a vibrant downtown that is lively and innovative in the way life and growth is planned and lived. The geographic information system (GlS) maps, provided within this plan, are created as visual aids to spatially display local buildings and property to show plans of investment and the relationship to existing and future populations, jobs and regional economic growth. The maps are for illustrative purposes only and are subject to change. This version of the plan is a technical report written to include market analysis, key findings, and recommendations that are to be the foundation for the Downtown Redevelopment Plan. Some parts of the document, such as the market analysis located in the Appendix are subject to change due to regional economics. Next Goals: o Secure Public Participation o Ratify Plan Update as Complete and lmplementable o Work with Public and Private Partners to Establish Development Benchmarks So, allow this data and information to spark your creativity and thoughts of a downtown that captures your imagination and provides the structure for realizing a vibrant downtown for all of Augusta Richmond County and the surrounding region. Augusta's Downtown Redevelopment Plan Update Page i List of Acronyms ASDA Augusta Sustainable Development Agenda CBD Central Business District TAD Tax Allocation District DRA Downtown Redevelopment Area SPI Spending Potential lndex Augusta's Downtown Redevelopment PIan Update Page i Executive Summary lntroduction The importance of downtown Augusta to the region can be seen in the social and economic fabric of the urban neighborhoods through the passion that is on display within the residents, business owners, as well as in the visitors that come to the city. This Downtown Redevelopment Plan Update is a realistic view of the transformation that has led to the current status and Iay the groundwork for how planning and zoning position downtown Augusta for future growth and redevelopment. Questions of value and investment are addressed to reinforce and validate the successful areas of downtown and how they can be improved upon. lt can be identified within the different plans that have been described. ln addition, those geographic areas that are the weakest, the Plan Update describes development decisions by the municipality to serve as a catalyst for redevelopment. Augusta' s Downtown Redevelopment Area By way of a historical review, downtown Augusta, like most downtowns experienced neglect and abandonment due to urban sprawl which involved an out-migration to the suburbs. The attention that the suburbs received left the city core with declining residents and economics including businesses and therefore jobs. Today, there is a resurgence of interest in downtown living, which contributes toward plans for revitalization and the policies that are developed and used on the state and local levels. The Tax Allocation District (TAD) is Georgia's version of Tax lncrement Financing (TlF). As a public finance tool, the Georgia Redevelopment Powers Law gives local governments the authority to sell bonds to finance infrastructure improvements within a TAD. The bonds are secured by a tax allocation increment which is the increase in property tax revenues resulting from redevelopment activities. This allows local government to capture tax revenues within a specific area and use those funds for improvement projects within that area. ln 2008, downtown Augusta was listed within one of the areas that the proposed Augusta Redevelopment Area and Tax Allocation District #1 included to attract private investment into communities that were described as urban and "historically rich - yet economically marginal." The Geographic Boundaries and the Grounds for Exercise of Redevelopment Powers were information required pursuant to the "Redevelopment Powers Law" found in the Official Code of Georgia, Title 36, Chapter 44. The 1985 Redevelopment Powers Law was amended in 2009. ln 2010, the Board of Commissioners of Augusta, Georgia exercised its "urban redevelopment powers" through the activation of the Urban Redevelopment Agency pursuant to Georgia's Urban Redevelopment Law, found in the Official Code of Georgia, Title 36, Chapter 61. The Laney Walker and Bethlehem area was formed as an urban redevelopment plan under the Georgia Redevelopment Powers Act (Section 36-61-7 of the Official Code of Georgia). lt was written to provide a vision and guide for redevelopment of properties located in an area that contained physical and socioeconomic indicators of blight and a plan to eliminate them. Augusta's Downtown Redevelopment Plan Update Page ii !n 20L3, the consolidated Augusta-Richmond County government continued interest in furthering its plans for strategic economic development with goals of stabilizing the physical community, developing more open space and parks, attracting mixed use development and improving mobility, access and linkages. As a step toward achieving these goals, the Augusta Commission designated six areas described as "urban redevelopment areas" to be the catalyst for revitalizing the downtown. (See Table 1 for list and improvements.) Located in the downtown area, all six areas were adopted within the Augusta Downtown Urban Redevelopment Plan. The plan was last updated in 20L3 with the boundary being the Savannah River in the north, Gordon Highway and Fourth Street in the east, Walton Way and D'Antignac Street to the south, and Chafee Avenue to the west. The Augusta Commission, through The Westobou Vision: Augusta/North Augusta 2009 Master Plan, selected specific sites for redevelopment in this Downtown Redevelopment Area (DRA). This plan update provides information on these sites, since the plan was last updated in 2013. Redevelopment details are presented in the plan and appendix. A socioeconomic profile is also provided in this plan update and a market analysis in the appendix. Since the plan's approval and subsequent updates, some sites have been redeveloped while others are being renovated. o Completed: 600 Broad Street, Municipal Building Complex, and Port RoyalSite o In-Process: Coliseum Complex,"Old Depot" site, and Public Library Downtown's social, economic and market conditions have changed since 2008. A ten-year socioeconomic analysis is done from 2010 to 2020, determining how the area has grown, and will continue to do so. An independent market analysis, conducted by the Augusta Planning and Development Department, is used to evaluate the area's economic vitality. Geographic lnformation System, ESRI Community Analyst, and variety of data sources were used to analyze both the socioeconomic and market data. Table r:Downtown Areas "Old DepOt" Site Attract private investors to site, potential mixed use development, currentlv approved for temporary parking lot Public Library Beins renovated for Augusta Judicial Circuit Public Defender Office 600 Broad Street Renovated for incubator, Augusta Regional Collaboration Corporation, local artists and other tenants Municipal Building Complex Newly renovated housing most municipal departments, includes construction of new lnformation Technology Building Port RoyalSite High rise condominium with retailand office spaces recently renovated for Unisys and other retail, medical, and restaurant opportunities Coliseum Complex lnternal renovations done in 2012, additional improvements funded throueh SPLOST Vll Source: Augusto Plonning ond Development Deportment Augusta's Downtown Redevelopment Plan Update Page iii Socioeconomic Profile The socioeconomic analysis focuses on the Downtown Redevelopment Area (DRA), which is based on the previous boundary set in the 2013 Downtown Urban Redevelopment Plan. The Augusta planning Commission requested that the DRA be expanded to include areas beyond the original downtown and Central Business District (CBD) areas. Harrisburg, Laney Walker, and OIde Town neighborhoods were added to further the discussion and to reflect the boundaries of the Downtown Development Authority (DDA)that already included those areas. (See Appendix A for Original Expanded DRA Boundary.) The extended boundary of the Downtown Development Authority, approved by the Augusta Commission, includes a wider area, therefore after further examination by Augusta Planning and Development staff, the expanded DRA boundary has been edited to include Harrisburg and Olde Town neighborhoods. The socioeconomic analysis does not take into consideration North Augusta, SC. With an expanded downtown boundary of the downtown and the CBD to include Harrisburg and Olde Town, the estimated key socioeconomic indicators are as follows: o 2.66 - Square Miles . 7,438 - Population . 522,334 - Median household income o 110 - New housing units o 23,080 - Totaljobs o $85,093 - Median home value (owner occupied units) Key US Census and American Community Survey 5-Year Estimates, 2OLO-20L4 of DRA demographic, and lnfogroup Esri Community Analyst business summary and employment, household, property value and other socioeconomic findings include: o 2010 -2OL5, A2o/oincrease in population compared to a county-wide 0.60/o. o 2010 -2OL4, A74% renter occupancy and a 260/o owfiEr occupancy' o 2010 -2OL4, A522,334 median household income compared to 537,7O4 county-wide. o 20L0 -20L4, Higher percentage of 60 and older at 2L%o compared to 17.3% county-wide. o ZOIG - 23,080 employees in DRA, primarily LL,46O or {ta9.7%l in health services. o 2010 -20L4, approximately 70% of population has high schoo! diploma or higher. o 2010 -2OL4, Median home value estimate is 585,093 compared to S100,400 countywide. Zoning and Land Use Compatibility There are zoning and land use compatibility measures that have been added to the plan. These measures address what makes a community a special place with Place Making, covering issues of parking, districts covering Land Use Compatibility, Existing Zoning Districts and Overlays, Downtown Design Guidelines, Overlay District, and the Levee. The Parking section has three subsections that elaborate on the following: o Downtown Parking Best Practices o Future of Downtown Redevelopment Area Parking o A Downtown Circulator Augusta's Downtown Redevelopment Plan Update Page iv Currently, only a small portion of downtown remains as a TAD. The DRA boundary is flexible and may change at the County's discretion. The Plan Update provides a brief summary of these implementation tools to address the potential impact on the downtown. lt also illustrates the levee and how developers can use it as an asset for future projects. Other Downtown Development &, Design Guidelines Considerations A list of plans, projects, and programs have been implemented in downtown Augusta and are incorporated in this update. They include: o The Westobou Vision: Augusta/North Augusta 2009 Master Plan o Convert west downtown into a Medical/Health Science District. o Convert central downtown into Marbury Village District. o Convert east downtown into Westobou Crossing & Higher/Education/Civic District. o Revitalizing the Garden City: Augusta Sustainable Development Agenda 2010 o Convert downtown into Market Creation areas. o Completely implement the Westobou Master Plan. o Walkability and Age - Friendly Streets: Opportunities to Transform Augusta's Built Environment. o Conduct detail walking audit of all downtown streets. o Augusta Regional Transportation Study (ARTS) Long Range Transportation Plan: Transportation Vision 2040. o Continue implementing transportation projects in downtown through Transportation lmprovement Program (TlP). o Continue implementing ARTS Regional Bicycle and Pedestrian Plan. o Augusta Georgia Downtown Design Guidelines. o Continue protecting downtown's history through Design Guidelines and Historic Preservation Commission. liarket Analysis The market analysis presents the area's economic strengths and weaknesses based on primary, secondary, and tertiary markets. The primary market is 1-square mile, typically considered as a local traveler market. Secondary market is 3-square miles and is described as a commute traveler market. Tertiary market is 6-square miles used for a regional traveler market. A detailed explanation of these market areas, the methodology, and findings are provided in Appendix C (page 71). DRA's secondary and tertiary markets involve portions of North Augusta, SC. Highlights include: o 2OL5, Over 3,500 people employed in secondary market. o 2OL5, Average home value over 5150,000 in primary and secondary markets. c 2OL5,76%o renter occupied housing units vs 13% owner occupied in primary market. o 2015 -2O2O, AtO% estimated increase in average household income in primary market. o 2OL5, Over S45 million retailsales in primary market, StgO million in secondary. o 2015 -2O2O, There is a2.LLo/o per capita annual growth rate in secondary market. Augusta's Downtown Redevelopment Plan Update Page v Future Private Redevelopment Proiects and lnvestment With renewed focus on downtown Augusta from private developers, the potential for economic transformation is evident in public and private development initiatives. Given the investments and newly merged Augusta University campuses, the state's support for economic development, and a metropolitan support for the arts, history and culture of Augusta-Richmond County, the downtown is expected to benefit from a community redevelopment vision, recent improvements including private and public projects. Over 5215,OOO,O00 of SPLOST Vll projects are identified, of which, many are located within the Downtown Redevelopment Area. Specific seven (7) corridors within the downtown are in the hands of Cooper and Carry, a design firm located in Atlanta, Georgia. They were chosen to look at the public right-of-way of 7 roads within the downtown to address areas between building face to building face. Having engaged the public, they have studied pedestrian flow, bike paths, and the use of golf carts for the visitor market. Recommendations wil! include the aesthetics of the street that will also address turning lanes. lmplementation Taols There are four basic categories of tools associated with timely implementation of developed strategies. These tools must be able to be the difference maker in affecting change concerning downtown redevelopment. Timing is crucial to the implementation launch. A few of the categories of tools were mentioned as part of the lmplementation Strategy. They are: 1.) Assemblage of propertV; 2.1 Redevelopment powers; 3.) Fiscal incentives; and 4.) Access to Federal funding and/or incentives. The following are a few of the programs mentioned: Tax Allocation District (TAD), Enterprise Zones, Opportunity Zones, Amendment 65, and Transportation lnvestment Act (TlA). I mplementati on St r ate gy The lmplementation Strategy is intended to identify goals and strategies needed to bring recommendations into fruition. This Strategy and the directives it provides builds off an lmplementation Strategy Matrix (see section 7-71 of specific strategies and steps needed to achieve goals, and complete project ideas formulated as part of the overall Downtown Redevelopment Plan. The strategy matrix is structured to include six (6)guiding elements of the Redevelopment Plan, namely organization, parking, economic development, land use, public realm, and cultural resources. Actions specifically associated with organization are addressed in the next section. ln the Matrix, goals and strategies are related back to the elements developed in part from public input as outlined in section 5.1, to help ensure goals, strategies, and projects align with the community's vision for downtown Augusta. Augusta's Downtown Redevelopment Plan Update Page vi Augusta possesses the will to make projects work. - Augusta-Richmond County profile in Georgia Trend, August 2012 1 lntroduction Downtown Augusta is uniquely positioned to experience significant growth and development. Locally owned restaurants, museums, nightlife and boutique shops are doing well. With a plethora of popular attractions that give residents, workers, and visitors choices to explore and learn new opportunities for dining and entertainment, there are also chances to explore and learn Augusta's history. Although, there are visions of grandeur, for the downtown, development issues seem to diminish its potential for growth. ln spite of challenges that exist, it is clear that city leadership, downtown residents, business and property owners, those that have invested in the success of downtown have a passion and an idea of vibrancy for downtown Augusta. From the Riverwalk to Walton Way and from Gordon Highway to the Medical District, significant developments in recent years have helped to define certain districts and neighborhoods within the downtown. The establishment of activity centers has provided the foundation and a level of success that few downtowns of Augusta's size have experienced. However, recent and projected socioeconomic indicators along with other development data reveal the need for downtown revitalization. Given the size of downtown Augusta, the vacant buildings and land that reflect unproductive space on the ground floors and upper stories of existing buildings on Broad Street, for example, are opportunities for residential and commercial growth. ln fact, the downtown landscape is positioned for a variety of new and rehab commercial and mix use developments to capitalize on its unique Savannah River activities, southern hospitality venues, community involvement with downtown parks, green and open spaces. Urban growth and development are based on several factors that converge to revea! economic revitalization that are based on downtown Augusta's assets. Downtown property and business owners along with their customers, clients, residents and employees that support them have proven their resolve to reinvigorate their actions and creativity to envision and work toward a bright and vibrant downtown for themselves and all people living within the region including those that visit downtown Augusta for its special events, conventions and attractions. Major employers including the military installation, hospitals, large corporations, and universities bring innovation, technology, academia and industry which result in jobs and an entrepreneurial spirit to the city of Augusta and the region. This downtown redevelopment plan update hopefully gives a guide to realizing the collective goals gathered through a recent public review process and recent years through a market analysis, identified strategies and goals as well as the recommended development patterns, concepts and ideas. lt is more than a study but also a tool for implementation. Augusta's Downtown Redevelopment Plan Update Page 1 1.1 Background and Purpose The primary purpose of this plan document is to provide an update to the Augusta Downtown Urban Redevelopment Plan that was prepared for and adopted by the Augusta-Richmond County Commission in November, 2013 pursuant to the amended Urban Redevelopment Law (O.C.G.A. 36-61). The Augusta Commission voted to exercise the powers conferred upon it by the Urban Redevelopment Law by resolution dated March L6, 2070. The Commission also designated its first redevelopment area, the Laney-Walker Bethlehem Urban Redevelopment Area that same day. lt was in 2013 that six (6) redevelopment areas (as listed in table 1 above) to be the significant start of Downtown revitalization, as the Downtown area's land uses were described as "virtually unchanged from those described in the Augusto-Richmond County 2004 Comprehensive Development Plon." Land uses were also described as disconnected, difficult to access, and underdeveloped. Although there are three (3) of the six (5) redevelopment areas/sites that have been completed with multimillion dollar rehabilitation to the structures, the Downtown Redevelopment Area (DRA) as a whole still present a significant number of buildings or structures, with dilapidation, deterioration, age, vacancy, or obsolescence, inadequate provision for ventilation, light, air, sanitation, or open spaces; or existence of conditions which endanger life or property by fire and other causes; or a combination of such conditions. As such, the persistence of these conditions substantially impairs or arrests the sound growth of the municipality or county, retards the provisions of housing accommodations, or constitutes an economic or social liability and is a menace to the public health, safety, morals, or welfare in its present condition and use. A potential secondary purpose of an Urban Redevelopment Plan is the allowance of local jurisdictions to designate a Tax Allocation District (TAD) through the Redevelopment Powers Law (O.C.G.A. 36-44-L). This law has set procedures and a narrower focus than the Urban Redevelopment Law, including and not limited to: o Tax revenues collected within a TAD are used specifically for the designated area.o Termination or dissolution of a TAD occurs when redevelopment is completed.o TAD in Georgia functions as Tax lncrement Financing. O.C.G.A. 36-44-2. Legislotive findings ond purpose: It is found and declared that economically and socially depressed areas exist within counties and municipalities of this state and that these areas contribute to or cause unemployment, limit the tax resources of counties and municipalities, and create a greater demand for governmental services and, in general, have a deleterious effect upon the public health, safety, morals, and welfare. lt is, therefore, in the public interest that such areas be redeveloped to the maximum extent practicable to improve economic and social conditions therein in order to abate or eliminate such deleterious effects. To encourage such redevelopment, it is essential that the counties and municipalities of this state have additional powers to form a more effective partnership with private enterprise to overcome economic limitations that have previously impeded or prohibited redevelopment of such areas. lt is the purpose of this chapter, therefore, Augusta's Downtown Redevelopment Plan Update Page2 to grant such additional powers to the counties and municipalities of this state, and it is the intention of the General Assembly that this chapter be liberally construed to carry out such purpose. ln addition, the intent is to: L. Provide greater control over the characteristics of development where higher development standards can effectively enhance the City's image as a desirable place to construct and rehabilitate residential, mix use, commercial real estate. 2. Provide citizens, existing landowners, and potential developers and investors with details associated with the direction Augusta-Richmond County is going with respect to its vision for downtown redevelopment. 3. Provide a market analysis that identifies measurements of economic distress and growth potential within its boundaries so that assets can be converted to downtown revitalization and sustainability. 4. Provide greater opportunity for public input and participation in the process of identifying the community's vision within the downtown and provide a plan to incorporate realistic ideas. lmplementation plays a significant role in identifying roles, public and private partnerships, and resources needed to support redevelopment of the downtown area. 1.2 Downtown Historic Properties - 2013 Downtown Augusta's place in American history is evident in its multiple national and local historic districts and properties, at last count, approaching6,2o0 properties. The Augusta Planning Commission, during this draft process, requested that the DRA be expanded to include periphery neighborhoods. The city's downtown central business district encompasses the rise and fall and rebirth of the city's devetopment history. Two of the three areas designated as local historic districts by the Augusta Commission are located within this area: Downtown and Olde Town. Additionally, several of the city's National Register Historic Districts and properties are located, partially or wholly, within this area, including the Augusta Canal National Heritage Area/Historic Augusta Canal and tndustrial District and the Augusta Downtown Historic District. Most of the properties of the proposed Downtown Redevelopment Area (DRA) fall within the city's downtown historic district: the parcels on the block bounded by Gordon Highway, Watkins Street, and Walton Way and Fourth Street are non-contributing properties within the Olde Town Historic Dastrict. Augusta's Downtown Redevelopment plan Update Page 3 These areas contain many architecturalty and historically significant structures targeted for preservation. ln November,2OL2, Historic Augusta presented its Preservation Award to the Red Star Building at 531James Brown Blvd. (saved from near collapse), the Wier/Stewart building at 982 Broad Street (now occupied by small creative companies) and the Henry-Cohen House at 9920 Greene St. (formerly condemned). lf public funds are used to alter any historic property within the Augusta DRA, such alterations will follow relevant federal, state and local guidelines and requirements. Only properties subject to design review are those located in local historic districts. 1.3 Downtcwn Urban Recievelopment Areas - 2013 The Augusta-Richmond County government, dedicated housing and community nonprofits, and leading business groups like Augusta Tomorrow, recognize that Augusta's future redevelopment must !ink to its historic, architectural past with twenty-first century improvements in order to attract investment. To achieve this vision, the Augusta Commission designated six "Urban Redevelopment Areas" as important starting points to revitalizing downtown. Several sites have been identified as specific projects in the Westobou Vision: Augusta/North Augusta 2009 Master Plan. These sites include: o Municipal Building complex o 600 Broad Street . "Old Depot" site o Port Roya! site o Coliseum complex (James Brown Arena and BellAuditorium) o Former main library site The Municipal Building Complex is a 6.46 acres' site bounded by Greene, Telfair, Fifth and Sixth Streets. The Augusta Richmond County Municipal Building, number of small satellite buildings owned by Augusta, and two privately owned parcels are located here. One building is for the city's new lnformation Technology center. Construction of the Municipal Building was completed in 1957 and serves as the location of most of the county governmental offices. The Municipa! Building was once the judiciary for Richmond County, priorto completion of the Augusta-Richmond CountyJudicialCenter and John H. Ruffin, Jr. Courthouse in IOLL. The county acquired several smaller buildings in the block and uses them for additional office space. The Complex, as a whole, has been infused with millions in renovations. As the visible embodiment of the government, the municipal building renovation creates a vibrant downtown area. Source: Augusto Plonning ond Development Deportment Augusta's Downtown Redevelopment Plan Update Page 4 The "Old Depot" site was previously owned by a City pension plan and is often referred to as the Pension Property. Augusta acquired the 6.27-acre tract in 2005 and began remediating it. Although vacant, except for the train depot which is in need of repair, the site is a key component of downtown revitalization. The 600 Broad Street was constructed in the mid 1970s and designed by noted architect, l. M. Pei. The property is approximately 0.3 acres and once housed the Chamber of Commerce for many years. The building has been renovated and now houses local artists, and the Augusta Regional Collaboration, a business incubator. The building is no longer an impediment to redevelopment efforts in the lower Broad Street. Port Royal site is a mixed use residential and commercial property which opened in 1991.The commercial portion closed within a few years of opening, and was repurposed later as the National Science Center's Fort Discovery exhibition center and museum, which included a 250-seat theater. Since Fort Discovery closed in late 20L0, the commercial portion has been renovated and is now home to Unisys Corporation. The 7.740-acre property anchors the Riverwalk and is an important barometer of downtown viability. Additional improvements include a mixture of private offices and public spaces. Source: Auousto Plonnino dnd Develooment DeDortment Source: Augusto Plonning ond Development Deportment Augusta's Downtown Redevelopment Plan Update Page 5 The Coliseum Complex is 19.23 acres and is comprised of the James Brown Arena (formerly known as the Augusta- Richmond County Civic Center), the William B. Bell Auditorium and the associated parking lots. The James Brown Arena is a 14,500 sq. ft. exhibit hall opening into the 23,000 sq. ft. arena floor. The arena seats 8,500 people. The exhibit hall opened in L974 and the arena opened in 1980. The Bell Auditorium opened in 1940 and seats 2,690. ln 2010 bonds were issued to fund much needed capital improvements. The Complex is a key entertainment venue for the Augusta area but faces competition from a number of other entertainment and exhibition spaces in the area. The former Main Library site is at the intersection of Greene and James Brown Boulevard. The international style structure housed the offices of the East Central Georgia Regional Library and served Augusta's main library. The building has remained vacant since the library and offices were located to the current Telfair Street building in 20i.0. The building is currently being renovated as the new Public Defender office. The building is located on one of Augusta's most scenic thoroughfares. Current renovations of the 1.4-acre site including two contiguous parcels for the Public Defender office. 2 Augusta's Downtown Redevelopment Area Downtown Augusta's mix of land uses reflects its history as an urban riverfront center, whose growth has fanned out to suburban and semi-rural areas. The area's land uses and this plan remain consistent with the 2008 Comprehensive Plan. These uses include residential neighborhoods of varying ages, a central business district, a concentration of public facilities and higher education institutions, commercial buildings in shopping centers and on individual sites, and industrial scattered sites. They are connected by the original street grid pattern established by the city's founder, James Oglethorpe. ln many cases, residential, commercial and industrial uses are in close proximity to one another, reflecting development that was occupied prior to adopting a zoning ordinance. Source: Augusta Plonning ond Development Deportment Source: Augusto Plonning ond Development Deportment Augusta's Downtown Redevelopment Plan Update Page 6 As Augusta grew away from downtown during its rampant sprawl growth period, its population followed, leaving the central business district in distress. The consolidated Augusta-Richmond County government and key departments worked in concert with its citizens, business and civic association creating planning documents and executing strategic economic development incentives successfully reversing this disinvestment. All guided by Downtown's vision as set in the 2008 Comprehensive Plan. Downtown Vision Downtown Augusta will maintain ond enhonce its historic chorocter ond unique mix of lond uses. Downtown will continue to reflect the predominont chorocteristics of o historic centrol business district, while ot the some time odopting to the chonging environment oround it. lJnderutilized porcels will be redeveloped in o manner consistent with the overollvision for downtown and with respect for existing development potterns ond the historic orchitecture in the oreo. Redevelopment will include new medium and high density housing, odditionol commerciol and office development, new civic and institutionol focilities ond shopping ond entertoinment facilities. Adoptive reuse of historic buildings will be a key component. New development will respect the scale, mossing, architecture and other design elements of the existing historic structures. ln support of this effort, according to the November,20t3 Augusta Downtown Urban Redevelopment Plan, the Augusta Commission proposed the creation of the Downtown Redevelopment Plan (the "Plan"), which included "two initial projects to begin implementation of the Plan: The Municipal Building Renovation Project and the Port Royal Commercial Renovation Project." ln order to successfully complete these projects, a clear understanding of the areas current and future land uses, along with socioeconomic trends, were identified. The Downtown Redevelopment Area is estimated to be 2.66 square miles with L,7OO acres that include five (5) neighborhoods: The Central Business District (CBD), Olde Town, Uptown, West End, and Harrisburg (See Downtown Redevelopment Area (DRA) map below). To the north is the Savannah River, in the west is Hickman Road/Milledge Road, the southern border is R.A. Dent Blvd/Dantignac Street/Taylor Street, and the eastern border is Fourth Street/East Boundary Street. Augusta's Downtown Redevelopment PIan Update PageT Figure t: Downtown Redevelopment Area .pus,,f "tt" AikenCounty LcgEnd -J Neighborhood Boundaies Richmond County Line 0.175 0.35 -- -/-uou-,"/"'"'!. ,&, Lr..Ld. 1 4 20 n416 aA 11 i sz 2.1 Redevelopment Criteria within URA The downtown mix of improved and unimproved properties may not meet the criteria of an Urban Redevelopment Area (URA). However, the Urban Redevelopment Area may include properties in the Downtown Redevelopment Area (DRA). The law requires an Urban Redevelopment Plan for the target area to address "pockets of blight" by activating plans which could include acquisition, rehabilitation or demolition, construction or reconstruction of public spaces, and preparing land for redevelopment. The main criteria set by the Urban Redevelopment Law (O.C.G.A. 5 36-61-2) is localjurisdiction designating a geographic area as a "pocket of blight." "Pocket of blight clearance and redevelopment" may include:o Acquisition of a pocket of blight or portion thereof;o Rehabilitation or demolition and removal of buildings and improvements; Augusta's Downtown Redevelopment Plan Update Page 8 lnstallation, construction, or reconstruction of streets, utilities, parks, playgrounds, and other improvements necessary for carrying out in the area the urban redevelopment provisions; and Making the land available for development or redevelopment by private enterprise or public agencies, including sale, initial leasing, or retention by the municipality or county itself, at its fair value for uses in accordance with the urban redevelopment plan. ln addition, Augusta's downtown has some unique development constraints that negatively impact the geographic area: a a a A levee prevents direct access from the downtown to the Savannah River; Rail lines bisect Downtown and run through historic areas; An expressway and busy thoroughfares carrying heavy traffic volumes creates a psychological barrier between downtown and adjacent neighborhoods, limiting expansion; Numerous underutilized and abandoned properties and vacant storefronts; Multiple ownership is a barrier to assembling larger parcels for redevelopment; and Large areas of empty surface parking and underused land. a o a Within the expanded Downtown Redevelopment Area (DRA), there are 43 condemned properties that are slated for demolition and 20 vacant open code violations according to Code Enforcement that are neglected properties (See Downtown Redevelopment Area - Blighted Properties map below). The DRA - Vacant Property map indicates that there are 92L vacant parcels within the DRA. These are potential development areas that are vacant and without a built structure. Without visible signs of future development, crime is often identified in connection with vacant structures and areas where property owners have not properly maintained their properties. As urban development progresses into the outer areas of the CBD, environmental design becomes crucial to mitigating crime from the core through urban periphery. From 2013 - 2015 within the DRA, there has been reports of 959 property crime reports and L,39L reports of violent crime. Efforts to mitigate crime will have to increase to create sustainable urban communities. This plan offers local government the opportunity to identify important projects in the area that would otherwise not receive private investment. lt serves to improve the immediate downtown area and have positive influence on surrounding neighborhoods. Specific properties and areas in the DRA have successfully been improved while others continue to be revitalized, since the plan was last updated in 20L3. Augusta's Downtown Redevelopment Plan Update Page 9 O q) u0(! O. (uP(6 a. (6 O.P q) Ea.oo (u o)d 3oP 3oo t/)'(6 Pt) h0 oq) l{) oLTEo b0 tr Id Q)l (,) tr 0) €JEq) & 3 3oo N (l)L bD lL rl (u ho(s o- oa-)6Eo. t(6 O. P o) Eao (u o)'60)& 3oPt 3oa t)k t/'t h0 L!)aolT 6c)6 aq)tr b0Ir c\r{oh0(6o. o.)+J(sEo. tr(! O. Ptro) tso.o G) (l) q)n tr 3o+Jc 3oo U)'rt Pt/) h0 10 oNIca oN €) El(, + q),r bot\ z.t.L Municipal Building - Project Update The Augusta Richmond County Municipal Building previously housed a significant portion of The County's judiciary and administrative offices. Since the construction of a new courthouse, the Municipa! Building now houses various County government agencies, including offices of the Mayor, Commission, Administrator and Clerk, meeting rooms, voting and registrar, planning and zoning, marshals, finance, procurement, and others. The Law Department, Engineering and lnformation Technology are located on the same block, but in different buildings. The Municipal Building is a 125,641 square foot nine-story building built in 1957. The building structure is cast-in-place reinforced concrete and clad in marble. The roof is modified bitumen. ln 2008, the windows, exterior caulking and roof were replaced. There are also three wood- framed buildings with red-brick veneers and asphalt shingle roofs on the site. These three buildings house the Engineering Department. The Button Gwinnett Building is an approximately 2,236 square foot two-story building and houses the Engineering Department' s Administration Division. The Telfair Building is approximately 2,329 square feet and houses the Traffic Engineering Division and the third building is an approximately 6,4O4 square foot building, currently housing the Law Department. All buildings are being updated, made safe and secure while improving the delivery of government services. The Municipal Building is essentially complete. There is remaining work to be done to the ancillary buildings within the complex. The Municipa! Building renovation project renewed, and expanded the buildings on the site, and included one new building for lnformation Technology. The work on the old courthouse building included new public and meeting spaces not requiring secured access for advance voting and community meetings and serves as a new building entrance, consisting of an approximately 125,000 square foot addition renovation space, new Commission chambers, additional office space, elevator improvements including an elevator tower addition, smoke evacuation areas, and other safety and mechanical replacements and other improvements. Partial demolition and rebuilding were required in order to make the needed improvements. The Municipal Building Project cost was approximately 540,500,000 and financed with approximately 58,884,000 of SPLOST Vl proceeds of, approximately 55,665,000 were proceeds from the 2010 SPLOST Bonds, and 526,500,000 revenue bonds issued and sold by the Urban Redevelopment Authority (URA). All monies were based on current costs. Augusta-Richmond County secured the revenue bonds through an intergovernmental contract with the URA to provide services associated with the Municipal Building project. The bonds have an approximate 2O-year term. The bonds will be satisfied from the SPLOST Vll proceeds, recently authorized by the voters. Building title and improvements are transferred to the URA so the project could proceed and has reverted back to the County. Augusta's Downtown Redevelopment Plan Update Page 13 The project conformed to the 2008 Comprehensive Plan and requires no changes in zoning, land use, maximum density and other building requirements. The County Commission performed all necessary duties to complete the project. The building was renovated in accordance with the Public Works Law and provided for private enterprise participation to the extent feasible. 2.t.2 Port Royal- Project Update The Port Royal renovation renewed and repurposed two commercial floors of the Port Royal building, approximately fifty percent is leased to Unisys Corporation. The Project involved the retrofit of 120,000 sf in to Class-A Office space for Unisys Corporation. Also included in the project is office space for the Downtown Development Authority (DDA), a precinct for the Sherriff's department, restaurant space and the renovation of an existing 250 seat theater. ln addition, the project includes a public riverfront art gallery, 8,000 sq. ft. of restaurant space, and renovated the existing 250 seat theater for local performance groups. When renovations are completed, the Port Royal building will add nearly 700 jobs and add nearly 100 new jobs. As Port Royal is an anchor to the Riverwalk, the site's availability is of a major importance to downtown. lt brings nearly 700 additional people into the central business district and onto the Riverwalk, increases safety and stimulates the downtown economy. The project conforms to the 2008 Comprehensive Plan, and requires no changes in zoning land use, maximum density and other building requirements. The DDA issued the bonds for the parking deck and those bonds have been retired. 2.L.3 Depot Site - Project Update The Depot Site project provides temporary parking for employees and visitors to the renovated Port Royal building and other parts of downtown. The Augusta Economic Development Authority (AEDA) controls the site through a long term lease. A temporary parking lot has been approved for the site. AEDA is seeking to obtain a grant in the amount of S15O,OO0 to cover construction of a temporary (gravel) parking lot of the Depot Property for employees of Unisys Corporation to park their cars. The Depot site requires no changes in zoning, land use, maximum density or other building requirements but needs to be approved by the Riverfront Review Board and the Historic Preservation Comm ission. The City of Augusta and Downtown Development Authority are working together to bring a mix use project for Commission approval to the property. The site is adjacent to a railroad tine with an existing station. The station requires an estimated 56.8 million in renovations and expansion. A site inspection was conducted on the station to determine what will be required to bring the building back to life. Augusta's Downtown Redevelopment Plan Update Page 14 2.L.4 Depot Station Renovation and Upgrade Certain improvements must be completed to fully use the Depot Site. These include: Base Level Renovations/U pgrades o Stabilize masonry structure, railing and opening o Provide limited electrical service for lighting and ventilation o Provide accessible restrooms and entry for limited staff o Replace wooden flooring at west end LevelOne: o Upgrade electrical s400,000 5150,000 s25o,ooo S2,ooo,ooo o Greater emphasis on securing exterior and providing security alarm LevelTwo: o Provide multiple accessible entrances and restrooms Level Three o Upgraded electrical service and common area o Life Safety Upgrades and Paving Level Four o Life safety upgrades, additional restrooms, kitchen spaces s4,000,000 While those projects listed above are vital to downtown's redevelopment, other projects have been successfully implemented. These additional projects also contribute to DRA's revitalization and are presented in the following chapter. 2.2 Socioeconomic Data Profile DRA's socioeconomic character presents the need for downtown revitalization. lt is one of four designated TADs in the city. TAD #1 was first adopted by resolution on Octob er 7 ,2008, and later amended on May 5,2009, and December7,2010. ltwasterminated in December2OL3,a month after the plan was last updated. Downtown continues to improve including its socioeconomic trends but at a slower pace than anticipated. The DRA extends beyond the Central Business District (CBD). The CBD is bound by L3th Street in the West, Walton Way in South, 3rd Street in the East, and the Savannah River in the north. The boundary of the DRA includes Harrisburg and Olde Town and is carried forward into this socioeconomic analysis. The plan and its TAD are based on a set geography. Although TAD bonds can be issued, Augusta has not issued any but instead has used a"pay go" system for reimbursing developers' redevelopment costs. DRA socioeconomic character has changed since 2010, due to successful revitalization efforts. TAD #4 was developed to promote the Holiday Inn Express project and the 15th Street corridor. TAD #4 is not scheduled to terminate upon reimbursement to the Holiday lnn Express project developer but can be terminated by the vote of the Augusta Commission. A map of TAD #4 in relationship to DRA is provided in the appendix. Augusta's Downtown Redevelopment Plan Update Page 15 2.2.L Socioeconomic Data Analysis The socioeconomic makeup of residents in the expanded Downtown Redevelopment Area (DRA) is not unlike downtowns throughout the United States. The downtown continues to be a large attractor of jobs that are predominantly reflective of the educational services and healthcare industry combined with an estimated 54o/o located within the DRA. Arts, entertainment, and recreation (L.L%'), and accommodation and food services jobs (6.2o/o) combined are estimated to be over 7%. There are an estimated 7,438 residents within the expanded DRA that are civilians employed population 16years and over. The largest percentage of jobs are in Health Care andSocial Assistance sector (49.7o/o). Secondarily, the Administration and Support, Waste management and Remediation sector consist of L4.5%. The majority of the daytime population estimated at680/o use vehicles to commute to work with almostL3%walk, L2o/ocarpool, 3.2%ouse a taxicab, motorcycle, or other means, 2.3o/o us€ public transportation, and almost 2% use a bicycle. Drove alone Carpooled Public transportation (exduding taxicab) Walked Bicycle Taxicab, motorrycle, or other mearu Worked at home rA94 264 51 273 32 7l 8 68.r% 1,2.0"/o a ao/ -12.5% 1,.Syo 3.2% 0.4"/o 81,.4% -1,0.4o/. '1,.5o/. 3.7% 0.4% 0.9% 1.87o 79s% 1.0.4% 2.-L7o 1,.6% 0.2" 1.47o 4.8% zffi,ilg 9,87,653 201,,793 10,214,8fi 0.6% 5.4% 86,331. 4,088,801 3,152 87,61,2 4,1.82,11.0 71,1% 3,6%,07 2010 Population Estimated Population 2015 Population krcrease Y' 201Gl2015 Total Housing Units 2010 lNew Units Constructed 2010-2015 (Certificates of Occupancy) lTotal Housing Units 2015 7,263 7A38 3 851 110 3,96't Estimated Occupied Housing Unib 2015 Z2T6.Z US Ctnsus Bureau, Decennial Censu_s.and Ameiun Community Suraey 2075 l-Year Estimates for County and. State1 Neighborlood number based on In-House Anarysis using Certificates oj ocupancy data Census and American Community Survey estimates indicate an estimat ed 2o/o growth inpopulation for the expanded downtown area, from 2010 to 2oL5.lndications of a population increase is reflected with 110 new residential units added to the downtown from 2010 to 2015.This estimate does not take into consideration other residential building alterations that couldalso increase population. Table z: Means of Augusta's Downtown Redevelopment plan Update Page 16 Population 25 Years and Over I-ess thanHighftlrcol HighSchool SomeCollege/ AADegree Bachelor's Degree Graduate or profussional degree Highfthoolor Higher Bachelor's Degree or Higher US Census Bureau, Ameican Community Suruey 2010-2014 S-Year Estimates Per Capita lncome Poverty Civilian Unemployed US Census Bureau, Ameican Community Suroey 201G2014 S-yesr Estimates 4,64 1343 1,,324 7,@5 45L 251. 3,721 702 30.1% 29.70,6 245% 10.1.o/. 5.6% 69.9% 15.7o/o 83.7% 20.4% 85.0% 28.31o 1,28,220 6,410,41,6 16.3% 15.0% 31,.5% 28.60/. 31.8% 28j% 13.O% \7.9v. 7.4% tO.4% There are more residents that have less than a high school education as compared to the county and state. lnterestingly, however, there is a higher percentage of those that have a high school education that is comparable to the county and state with percentages that are very close. ln addition, the highest percentage category for DRA residents is Bachelor's Degree or Higher with 7O%. Compared to other neighborhoods within the county, that is not only comparable to county and state percentages, but also amongst the highest. w334 $t6,s49 zz76 2,226 0.0% -15.5% The median household income as 522,334 in the expanded DRA, compared to county-wlde is 537,7o4. One reason for the difference is from those living alone instead of in famity households, limiting the income to one person. Many of the residents near the CBD are in the older age bracket and possibly live on a fixed income after retirement. Most of the DRA residents are high school graduates or have an equivalent. Residents of the DRA who are employed (either in or outside area) are predominantly in the service industry, especially in education services and health care and social assistance as well as arts/entertainment, accommodation and food service employment. Median Household Income Augusta's Downtown Redevelopment plan Update Page t7 80%o%20% Table 6: Race/Ethnicity 40%60%700% DRA (%) Augusta- Richmond I White r Black e American lndian .- Asian r Pacific lslander r Some other Race r Two or More source: us census Bureou, Ameilcon community survey 201G2074 s-yeor Estimotes Table 7: Population by Age 20%100% DRA (%) 40%0%I,r r Under 5 s 5 to 19 * 20 to 34 35 to 59 r 60 and over source: us census Bureou, Americon community Survey 201G2014 s-yeor Estimotes The median age is 40, which is slightly higherthan Augusta with a median age of 33, leading manyto believe downtown is attracting an older population with roughly 34%o being 35 to 59 andyounger population with 26.3% are ages 20 to 34. The St. John's Tower and peabody Apartmentsare two high rises apartments for the elderly. others, such as Maxwell House Apartments alsohave a high percentage of elderly. The recent development of Canalside Apartments andEnterprise Mills as well as the loft conversions on Broad street are yet others that are attractinga younger population due to the Augusta Medical District, Augusta University, and Fort GordonCyber Command expansion. Augusta- Richmond 3O.716 Augusta's Downtown Redevelopment plan Update Page 18 Table 8: HousingTenure I ',1-'r rl ' h,Irli iirt* rlJirl:;,i r,,l. iY ./r:i.?-;i1 ,i'. j- -:., i :; .' ..ri.'r,.r r,.: t36-\, J;-.', r.ti 5.. -. - Housing Units Occupied Housing Units Owner Occupied Housing Units Renter Occupied Housing Units VacantHousing Units Households Without an Available Vehicle Median Home Value (Owner Occupied Units) Median Monthly Housing Cost - Owner Median Gross Rent- Renter US Census Bureau, Ameiun Community Suroey 201G2014 S-year Estimates 12010 Population Population 201G2014 Estimate Households (Occupied Units) Families Average Household Size Average Family Size Median Age Area (Square Miles) Persons per square mile Persons per acre US Census Bureau, Ameiun Community Suruey 201G2014 S_year EstimateslUS Ccnsus Bureau, Deennial Census 2000 & 2b10 3,828 2,795 7A3 2,067 1,,83 823 $85,093 $702 $fr2 26.0% 74.00h 27.0% 29.4o/o N.4% 86,78 4,114A96 38,235 2,272,WL 53.3% &2% 46.70/. 35.87o 17.2% 13.9% 9.9% 6.9.h flm,r()o $rn8,om$8s5 $1,078 $78s W4 2N,549 9,687,653 n12M 9,W7,7% 71,776 3,5n,690fi.7% 6.0% 2.68 2.72 3.51 3.32 33.3 35.8 324 57,513 620.5 0.97 1,72.3 0.27 The downtown residential population is composed primarily of renters with l4% comprised offamilies in the DRA and 46.7o/o county-wide. This leads to an average household size of 1.69people compared to 2.68 for Augusta (See Demographic Summary below). These numbers areexpected as many of the residential properties in the area are apartment style units and singlefamily homes. Military personnel, university students, and other migrating populations rentproperty and move as their situation dictates. 7,263 6,N7 2,795 850 -1 .69 3.76 40.1, 2.6 2,26L.2 3.53 The higher density of jobs and housing within the DRA, along with a supporting transit systemand pedestrian infrastructure, provide a greater potential for residents to commute usingalternative modes of transportation. The DRA experiences a higher share of biking, walking, andpublic transportation for commuting than Augusta as a whole. As stated above, an estimated23,080 jobs are within the expanded DRA. The major hospitals and medical facilities in the DRAemploy a large percentage with 11,460 jobs. The Health Care & Social Assistance sector provides 49.7o/o of the total employment (see DRA Employment table below). Augusta's Downtown Redevelopment plan Update Page 19 Table ro: Dovr,ntown RedevelopmentArea Employment 2ot4 Data from census Longitudinal Employer-Household Dynamics (LEHD) AllJobs, 2014 Allocation done using OnTheMap website 2.3 Downtown Augusta - Current and Future Land tJse current and future redevelopment opportunities in downtown focus on a unique mix of uses.Redevelopment policies and investments emphasize the strengths and sustainable uses in thearea' They include residential, commercial, entertainment, cultural and recreationaldevelopment. such mixed use supports economically vibrant live-work-play communitiesconnected by improved roadways and waterways. lmproved road connections, sidewalks, bike paths and greenways better connect neighbors andbusinesses. This transforms a number of disconnected, Alfficult-to-access and underdevelopedland uses into attractive, economically reinvigorated, pedestrian and visitor friendlycommunities. Current and future residents, employees, and visitors in Augusta's urban core are Total number of iobs 23,080 97,324 3,872,W Agriculture, Forestry, Fishing and Hunting 0 0.0%o 0.2y"O-5o/"Mining, Quarrying, and Oil and Gas Extraction 0 o.0y"0.17o O.7o/" Utilities 52 0.2%0.2y"0.5% Construction u2 1..50/"4.2%3.9o/o Manufacturing 406 'L.8"/"7.27o 9.3o/" Wholesale Trade 283 1..27o 3.07o 5.4y" Retail Trade 434 7.9o/"10.20/"11.6% Transportation and Warehousing 130 0.6%o 2.07o 4.77" hformation 511 2.20/"2.2y"2.8%o Finance and Insurance 393 1..7Yo l-9o/"4.0y" _&ul Estate and Rental and Leasing 58 0.3o/"1.1.o/o 1.5% Professional, Scientific, and Technical Services 1,500 6.5y.5.lyo 6.4% Management of Companies and Enterprises 116 0.5y.o.6%1.7%Administration & Suppor! Waste Management and Remediation 3,354 14.5%8.2o/o 7.5% Educational Services 992 4.37o 12.7yo 9.6o/" Health Care and Social Assistance 11,4@ 49.7o/"21.0%'1.2.7"/" Arb, Entertainmen! and Recreation 26-t 1.1%1..6%l.Lo/"Accommodation and Food Services 1,431 6.2"/,lo.7y"9.6Y" Other Services (excluding public Administration)727 3."1o/"3.0y.2.5y"Public Administration 630 2.7%4.9o/"4.9% Total Jobs 21080 10f).Oo/n 1W.Oo/o l00,.U/o Augusta's Downtown Redevelopment plan Update Page 20 better connected and the downtown better served for the entire county. Once the transformation takes place, attractive places in terms of urban design can take root. With readopting the Downtown Redevelopment Plan Update, the DRA will have the opportunity to continue with expanding its economic base, as proposed by the community and numerous planning efforts through a coordinated partnership of city departments, the Downtown Development Authority and public/private stakeholders. This updated plan documents the socioeconomic trends and projections in the DRA, along with a six square mile market analysis (Market Analysis is found in the Appendix). This information highlights the changes in Augusta's downtown environment. 2.4 Existing Zoning and Overlay Districts DRA projects conform to all zoning classifications for downtown Augusta's central business district and the riverfront as described in the Comprehensive Plan and Zoning Ordinance. The zoning districts are compatible with the Downtown Redevelopment Area (DRA), which include: o ResidentialDistricts o ProfessionalDistricts o Business Districts o lndustrial Districts o special Districts, including Planned Development Riverfront Zoneo Savannah River Corridor protection District DRA is subject to the Comprehensive Zoning Ordinance and Downtown Design Guidelines. lnformation from both regulations is incorporated into staff reports presented to Historic Preservation Commission and Planning Commission, for their recommendations to the Augusta- Richmond County Commission. DRA existing zoning districts consist of the following: ResidentialDistrict Classifications: R-1, R-1A, R-1B, R-1C, R-1D, R-1E (One-Family Residential) Zone; R-MH(Manufactured Home Residentia!) Zone, R-2 (Two-Family Residential), R-3A, R-38, R-3C(Multiple-Family Residential) Zone; PUD (Planned Unit Development) Zone; professional DistrictClassification: P-1 (Professional) Zone; Business District Classifications including B-1(Neighborhood Business) Zone, B-2 (General Business)Zone; lndustrial District Classifications: Ll (Light lndustry) Zone, Hl (Heavy tndustry) Zone. The predominate zone covering the CBD primarily is the B-2 Zone including B-L Zones located closest to the periphery of the CBD and the residential neighborhoods. The B-2 Zone is the most intense or liberal zone for commercial activity with the Light lndustrial being the next level. lt hasno maximum building area at the same time offerint more options for development. lt may beless likely the need to rezone certain areas within the CBD. B-2 accommodates mixed use developments that require a larger floor area ratio. Augusta's Downtown Redevelopment plan Update Page 21 Figure 5: ZoningMap Augusta's Downtown Redevelopment plan Update Page22 2.4.L Overlay District Section 25-E of the Augusta-Richmond County Comprehensive Zoning Ordinance regulates Overlay Zoning practices. Overlay zoning is an established method of creating special zoning districts placed over existing base zoning. The purpose of overlay zoning is to provide additional protection and/or guidance for specific areas through regulations and/or incentives that are applied in addition to the base zoning requirements. Overlay districts are tools for implementing plans by protecting critical areas like groundwater recharge, floodplains, or prime farmland. They are also used to protect neighborhood character, commercial districts, and corridors. They guide development more carefully than base zoning byidentifying future urban zones and mixed use areas, and they protect critical impact zones such as airports from encroachment. Overlay districts are implemented through zoning text and map amendments. They are added tosection 25-E. Specific criteria must be met in order to craft a "Downtown Overlay District,,. Thesecriteria include: a) The area must be of contiguous geography and it must be characterized by somesignificant common element, be it environmental sensitivity, period of development, neighborhood character, future development potential, or something similar; andb) The full text of the proposed additional requirements for the proposed overlay districtmust be provided at the time of the application for designation. Such additionalrequirements must be reasonable to facilitate the intent and purpose of the designation as well as the goals, objectives, intent and purpose of the Comprehensive plan and otherpertinent plans adopted by the City of Augusta.; andc) The benefits of the proposed additional regulations to the public health, safety, andwelfare shall be sufficiently documented to clearly indicate that they are more significant than the sum of potential effects. The Laney walker/Bethlehem Neighborhood, overlay district nw4" was adopted July 2011. Thisoverlay district applies only use restrictions in the neighborhood, atop standard zoning districtregulations. ln order to craft a thorough Downtown Overlay District, the public must be actively engaged to help determine its boundaries and regulations to ensure no detrimental impacts areresulting due to the designation. Section 25-A of the Augusta-Richmond County Comprehensive Zoning ordinance providesadditional design and development standards regarding planned development on the riverfront- pDR (PLANNED DEVELOPMENT RTVERFRONT)ZONE. Augusta's Downtown Redevelopment plan Update Page 23 Statement of lntent: Recognizing the value of the Savannah Riverfront as an economic, historic, recreational, and visual resource of tremendous value to the citizens of Augusta and surrounding area and further recognizing it as an area of critical and sensitive environmental concern, it is the intent of this section to provide for the orderly and aesthetic development or redevelopment of the lands adjoining the Savannah River by: (a) Creating a special Riverfront Development Review Board comprised of persons with an interest or expertise in the orderly development of this resource. (b) Limiting land uses to those which will provide the best utilization of the benefits afforded by a riverfront location. (c) lnsuring that the regulations applicable to the riverfront will be responsive to the dictates of the development economy at a given time. (d) Setting forth sufficient design and development standards and criteria to provide for maximum public benefit from the further development of the riverfront area through a mixture of land uses, the provision and maintenance of public access, elimination or mitigation of negative environmental impact from development, aesthetic controls, and the beneficial coordination of residential, recreational, and commercial utilization of the riverfront lands. The Comprehensive Zoning Ordinance continues in this section with a description of the District Boundaries, the Riverfront Development Review Board, permitted uses, and development standards and requirements. The Development standards and Requirements section covers: (a) Yard and Setback Requirements - There shall be no minimum lot size, side or rear setback, percentage of lot coverage or lot width, provided, however, that measures are taken toprovide reasonable visual and acoustical privacy for dwelling units and that no building or structure shall be constructed so as to encroach within the designated flood way of the Savannah River. (b) Public Access - Application for approval of development in the PDR zone shall include provisions for public access from a publicly- owned or maintained roadway to that portion of the property designated as and defined by the 100-Year Floodplain limit line under an Ordinance entitled "An Ordinance to Prevent Damage from Floods; To Regulate Land Uses in the Flood Plain, and for Other purposes.,' (c) Building Design and site planning standards - The following special site planning standards shall apply in the pDR Zone. building design and 1. All development in the PDR zone shall comply with an Ordinance entitled "An Ordinance to Prevent Damage from Floods; To Regulate Land Uses in the Flood plain, and for Other Purposes" and approval of development plans under the provisions of this section shall not constitute approval under other applicable codes and ordinances. 2. No fencing along the exterior property lines of any development in the pDR zone shall be permitted unless the proposed fence is integrated completely with the design of the buildings, i.e. similar in materials, design, and detailing. Developers are required to Augusta's Downtown Redevelopment plan Update Page24 fence or screen off-street parking and loading areas from view from public roadways utilizing a four (a)foot fence, screen, or landscaped earthen berm. 3. All construction in a PDR zone shall be of the following materials: brick, stucco, poured-in-place architectural concrete, exposed aggregate pre cast panels, and wood siding where appropriate and permitted by codes. Unacceptable construction materials include metal siding, concrete block, and high maintenance finishes such as paint on concrete block. Exceptions to the provisions of this subsection may be granted for additions or modifications to existing buildings, or for construction on the same parcel and in close proximity to existing buildings. Exceptions may be granted only in the case of hardship where it is determined that the aesthetics of the surrounding area would not be adversely affected. 4. All mechanical equipment and service areas shall be screened from view from adjacent roads and pedestrian ways, other structures, and the Levee by structures or devices integral to the architecture of the building. Wherever practicable, all utility systems in the development shall be underground. 5. Preservation of existing trees on-site is required. Applications for approval of development plans in the PDR Zone shall show the location and type of all existing trees having a diameter measurement of ten (10) inches measured at a height of four (4)feet above ground level and shall indicate which of these trees are to be retained. Removal of trees of that size or larger is prohibited except where necessary to allow construction of buildings; needed for street rights-of-way, walkways, and ancillary structures such as patios; the tree is diseased, injured, or otherwise may pose an unsafe visibility or sight distance; or unduly restrictsthe economic use of the property. Where it is necessaryto remove existing trees, the developer is required to replace them with planting elsewhere on-site. 6. All development proposed for the PDR zone will be reviewed for its impact on or utilization of historic and potentially historic structures. Developers are encouraged to coordinate adaptive renovation and use of existing structures with the appropriate tocat agencies or organizations having an interest in historic preservation. Augusta's Downtown Redevelopment plan Update Page 25 3 Zoning and Land use compatibility The downtown redevelopment plan consists of six distinct areas totaling approximately 34.96acres (Municipal Building complex- 6.46acres; old Library comptex - 1.4 acres; Depot site - G.27acres; 600 Broad street - 0.30 acres; coliseum complex - Lg.z3acres; port Royal site - 1.30 acres)classified for zoning and land use as described in the Augusta-Richmond county 200gComprehensive Plan. The following are measures described to address the subareas of thedowntown and ideas and/or best practices to assist stakeholders with making downtownAugusta Ereat to live, work, and play. The following concepts are provided to offer possibleenhancements toward that end. 3.1 Land Use Compatibitity current and future plans for the DRA conform to the mix of uses described in the 200gcomprehensive Plan Land Use chapter. Appropriate land uses are consistent with recommendeddevelopment patterns, including: o Low-DensityResidential o High-DensityResidentiat o Professional Officeo Commercial o lndustrial o Public lnstitutionso Transportation,Communications,and Utilitieso Parks, Recreation, and Conservationo Mixed Use ln addition, the DRA boundaries fallwithin one of the relatively new character areas identified inthe Comprehensive Plan. Each of the proposed uses is based on specialcharacteristics Augusta,selected officials and citizens have found are important to preserve or enhance downtown. lt,schallenging development patterns and issues require special attention. The area,s character is inthe proposed Augusta DRA and its current land uses are described in the preliminary CharacterAreas in Augusta, as follows: Downtown Augusta is where the city wos founded ond first developed. Downtown hos the majorcharocteristics of o traditional central business district; including o wide voriety of lond uses(retoil, office, cultural, entertoinment, finonciol, government, open space, industrial ondinstitutional), high level of occess for vehicles, pedestrians ond tronsit, o mix of architecturolstyles, medium to high density residentiol development, and commerciol buildings with no frontor side setbocks. over two dozen downtown properties are listed individually on the National Register of HistoricPlaces' Much of downtown is within the boundaries of a National Register Historic District and/or Augusta's Downtown Redevelopment plan Updat-Page 26 a local historic district. Downtown Augusta borders the Savannah River and is bisected by part of the Augusta Canal National Heritage Area. 3.2 Downtown Design Guidelines Downtown Augusta physical characteristics are also governed by Downtown Design Guidelines. lt subjects properties in local historic district to design review when changes are proposed to the building exterior. The Downtown Design Guidelines provide variety of design options. The following are some of the physical characteristics regulated by Downtown Design Guidelines. The downtown district is listed in the National Register of Historic places. This allows ivt rllJrvrre t rqvsJ. tt.t) ollrJwJ iltgrlr,rr.p,lar*diraiFr% property owners to apply for federal tax credits for rehabilitation and local tax abatement. The Design Guideline is used to help preserve DRA's physical history in regards to the following elements (Toble 11l,. Table u: Downtown Design Guidelines Building Forms and Types Complexity of Form Site Behind Building Placement Orientation Architectural Styles Directional Expression Rears of Buildings Sign Sizes Height, Width and Scale Building Materials and Sizes Roof Form and Material Architectural Details and Decoration Lettering Styles Traffic Signals and Utilities Setback Character-Defining Elements Doors and Porches Lettering Size Public Signs Spacing and Orientation Doors and Windows Roof and Cornice Fountains, Sculpture and Public Art Street Trees and Landscaping Parking Lots Porches and Balconies Site Lighting Lighting Paving and Curbs Driveways Storefronts Mothballing Maintenance Street Furniture Colors Foundation Additions Types Street Lights Fences and Walls Cornices Synthetic Siding Massing Awning Signs Undeveloped Lots Materials and Textures Paint Preparation Materials Parks and Open Space Downtown Design Guidellnes are limited to a boundary map shows where the guidelines redevelopment area. specific boundary wlthin the DRA. The DRA are implemented in relationship to the Augusta's Downtown Redevelopment plan Update Page 27 3.2.L Augusta Downtown Historic District The downtown currently has two types of historic districts. The local historic district is a designation enacted by the Augusta Commission, the governing body of the community. This local designation includes a design review process administered by the Augusta-Richmond County Historic Preservation Commission (HPC) that property owners must go through before undertaking work on the exterior of their property. The downtown district was also nominated to the National Register of Historic Places by the Historic Preservation Division of the Georgia Department of Natural Resources to recognize its significance to the history of the community, state and nation. This district supersedes two former National Register districts: Broad Street and Greene Street. These designations allow property owners to apply for federal tax credits for rehabilitation and local tax abatement subject to various regulations. Downtown Augusta remains the heart of the community. 3.2.2 The Levee The levee serves as a critical natural barrier for the Savannah River and is an integral part of Downtown. The Levee serves as a riverwalk for pedestrians and tourists. lt extends from 10th street in Downtown Augusta to Lock and Dam Park, south of phinizy Swamp Natural Park. The Levee height ranges from 20' at Lock and Dam Park to 35' in Downtown Augusta. Buildings range from mid to high rise. The U.S. Army Core of Engineers constructed the levee to protect the Savannah River fromflooding the DRA. lt has become a scenic Riverwalk connecting people and buildings to the river. This man-made environmentat barrio is an asset to downtown redevelopment. The illustration below shows how developers can use it to link their development to the Savannah River. Figure 6: Riverwalk Downtown Augusta Augusta's Downtown Redevelopment plan Update Page 28 Figure 7: Minimum Height and Setback Source: Augusto planning and Development Department Augusta Engineering Department strongly recommends new buildings be constructed 15,minimum setback away from the levee and is supported by independent foundations. This isrequired for emergency response, flood management, utility service and erosion control. A1buildings must be built three (3') above base ftood elevation and in accordance with the FloodDamage ordinance' Retaining walls are permitted; they must allow sufficient drainage throughweep holes and meet soil erosion and sediment control regulations. parking decks are permittedand can rise to the height of the levee (35'or 3 decks) priorto other uses buitt atop it. There iscurrently no maximum building height. These regulations are reflected in the Zoning ordinance. 3.2.3 Place Making To expand on the previously mentioned draft report prepared by the wALc lnstitutedocumenting livability and walkability in Augusta, "ploce making" is among other,,key factorsthat must be addressed to make Augusta even more livable." Various communities have achievedsuccess at restoring historic functions of main streets thereby impacting the entire downtownusing "organization, promotion, design, and economic restructu ring," according to a project forPublic spaces (PPS) article, "Placemaking Main Street into a Destination Downtown.,, Elementsthat serve to create a better sense of place are evident in downtown communities that are wellconnected, sustalnable, and socioeconomically healthy. The built natural environments are areas that do not have problems with attracting people suchas the Augusta common for special events and the levee to provide Riverwalk activities including Augusta's Downtown Redevelopment plan Update Page 29 hotels, museums, restaurants, and convention center. They are also opportunities to evaluate underperforming pedestrian ways that have various links to Broad Street and other areas within the downtown. By identifying Downtown Augusta's assets, community stakeholders can identifyliabilities that keep certain corridors from being developed. Being equipped with information such as travel patterns, cyclists, pedestrian and vehicular counts will point toward solutions ofconnectivity thereby expanding access points and distributing pedestrian flow in other areas ofthe downtown' The PPS article addressed this note of attracting people by providing lots of things to do through identifying the "highest opportunity places" and figuring out ,,how to makesubstantive physical and social connections between existing places, how to strategically createnew places, and how to harness the energy that can be generated through building a network ofdestinations." Great streets are considered public spaces and are recognized for the value they provide. Asmentioned earlier within the Age-Friendly Community - Active Living Workshop section, awalking Audit was done to gather information concerning issues that affect Broad street forexample. The issues noted are the same issues pedestrians notice on a daily basis. The ppS articlerecommended, "Walking and street audits can also be conducted to diagnose places along MainStreet and create a wish list of desired future change." By conducting these walking audiis on aconsistent basis, community stakeholders can be unified in identifying possible visible solutionsof what appropriate changes to the "street, sidewalk, or building wall" can look like. The picturesbelow depict an example of what the walkable and Livable Community (WALC) lnstituteidentified as a possible transformation that can take ptace when envisioning tools are used toreflect a more pedestrian-friendly community, slower car speeds, and an improved sense ofplace. En,i.' I The possibilities _ photovision by the WALC lnstitute and TDC Design Studio By treating streets as public spaces, more attributes of what makes a street great can berecognized by all those that use the street to connect to other great places within the downtownand beyond' By linking communities for ease of travel for alltravelers and their chosen modesof transportation, public streets are not only "Complete Streets,,, but also ,.Great Streets,,because of the capacity to build livable "communities of all sizes together.,, The Present - photo by the WALC lnstitute The Possibilities - Augusta's Downtown Redevelopment plan Update Page 30 Creating great gathering places while advancing I local economies are historical ways downtowns and cities have grown with centers of commerce. Transportation investments help to support this broader vision of streets. The way people use the I downtown is for engaging economic, social, and cultural reasons that change over time that also allow new urban design elements and new land use experiences that contribute toward making places enjoyable and with favorable memories. A possible area that can be looked at closer with respect to travel investments and converting streets into public spaces is working to implement gateway and beautification standards alongwith sidewalk improvements. These beautification improvements include landscaping, wayfinding signage, public art and visitor product development. The City of Augusta named the Augusta Convention & Visitors Bureau (ACVB) as the managing organization of the installed sign system which consist of over 300 signs across the city, 60% located in the downtown. Public art development is also on the horizon for downtown Augusta to expand on the existing art works through the draft of a master plan for the region. The Greater Augusta Arts Council in cooperation with other stakeholders are considering a variety of installations, sculptures, collections along with the traditional special events and festivals. These and other improvements convey a message of welcome on the part of Augusta-Richmond County. public and private partners work together on these initiatives to strengthen the impact of public art on Augusta,s communities. The closest gateways to downtown Augusta are those that are located along the Savannah River and the South Carolina border including the 13th Street, 5th Street, and Gordon Hwy corridors. Recommended initiatives to establish great streets as public spaces as identified by the ppS article include street designs for appropriate speeds and community plans that incorporates envisioned places they want to support. "Designing road projects to fit community contexts can help increase developable tand, create open space, and reconnect communities to their neighbors, a waterfront, or a park.,, - Project for Public Spaces Article use experiences that contribute toward Augusta's Downtown Redevelopment plan Update Page 31 Beyond having access to downtown, connections also describe the need to communicate toestablished and newer residents, employees and visitors that receive and respond to information about certain amenities the downtown offers. lnteractive abilities through the use of the latestlnternet technologies allow the most cost effective way of reaching the most people. Self-guided walking tours, special events, and dedicated downtown development staff are examples ofopportunities to attract people and promote the downtown brand to a diverse number of usersincluding locals and visitors alike. Parks,green spaces, entertainment, and recreation facilities are significant pockets where people gather or access downtown Augusta. The bike and pedestrian path along the Augusta Canal and the Savannah River are a few of the major downtown sites of everyday leisure and enjoyment. Local aesthetics and developments in downtown offer opportunities to creation of place making. explore meaningful urban landscape that undergird the Times square in New York city evotved and grew to its current capacity of more than 300,000pedestrians each day partly because of locals interested in coming to watch people. whileAugusta cannot be compared to New York's s density and size, the environment in whichcreativity is cultivated and encouraged can be analyzed to establish creative expression thatreveals how people interact with urban design and the built environment. The next question ofconcern when discussing the attraction of people to the downtown is, "Where are people goingto park?" The next session covers this issue by providing a bit of history, showing how other citiesaddressed it, and covering a public transit idea. 3.2.4 Parking 1n a 2005 Parking study authorlzed by the Downtown Development Authority and conducted bycarl walker Parking Consultants, there are a total of 13,942parking spaces in downtown, east of 13th street. This anatysis was based on a btock-by-block inventory ofon-street and off-street parking. The study atso states that only 51%of total on-street parking was occupied while 37o/o total off-streetparking was occupied. on-street parking is heavily used because itprovides the most convenience, this is why it is the city,s mostvaluable parking asset. Furthermore, it is not strictry regurated. ln 20L4, the Downtown Development Authority hired Robinson Management consulting tofacilitate public meetings to garner further input on parking management in the downtown core. Augusta's Downtown Redevelopment plan Update Page 32 They also concluded downtown parking is not strictly regulated as appropriate resources are notallocated to do so. some people park in excess of 6-7 hours in 2-hour parking zones, knowingoverstay fines are maxed at S2o. Downtown Development Authority has proposed a parkingmanagement plan for downtown. The plan seeks to implement the following:o State-of-the-art on-street parking meter system in Broad Street Corridor generally defined as the areas between 5th street to 13th street bounded by Reynolds Street to thenorth and Ellis Street to the south.o Enforcement will be Monday through Friday from 9:00 a.m. to 6:00 p.m., excludingfederal holidays.o Fees will be Sr.oo per hour with 2-hour timit for all parallel parking spaces and 4-hourlimit in median areas along Broad street.o Residential permits will be issued for on-street parking for certain evening hours andovernight. o Long-term monthly parking options will be made available for downtown employees andregular commuters.o All proceeds from program will go towards improving downtown signage, streets, alleys,sidewalks, street lighting, and landscaping.o Program is funded through private sector investmenq the associated parking meters andrequired capital will not be funded by the tax payer. This plan was done with the public through community forums held at the August public Libraryand Marbury center on Decemb er 9,20L4. other suggestions made by the consultants and pubticaudience include: o Enforce current time limits ' Leverage Richmond County Board of Education and Augusta Marriott parking decks.o Building a parking deck off of Broad Street (possible with SpLoST infrastructure funding).o Conduct a public awareness campaign to educate the public on the program. Cities like Decatur, Savannah, and Atlanta do a combination of education, enforcement andmetered parking for their urban core areas. Rome Downtown Development Authority in Rome,Georgia is the parking authority for the city's downtown parking services, with their own finestructure for each subsequent offense and varying circumstances. They have recently launcheda "we validate" campaign to increase parking options in downtown. 3.2.4.7 Downtawn parking Best proctices American Planning Association published a planning service Advisory Essential tnformation package (Elp) titled parking solutions, documenting best parking practices across America. This EIP covers important parking issues including: Parking Management o Shared parking o Parking ln-Lieu Feeso Parking Requirement Reduction and Exemptions Augusta's Downtown Redevelopment plan Update Page 33 . Downtown District Special parking Requirementso Green parking Lot Designo Permeable pavement o Bicycle parking cities across America have addressed parking issues through a combination of regulations,administration, and enforcement measures. Downtown Scottsdale, Arizona institutes parking in-lieu fees, underground parking structures and shared parking, while cities like Austin, Texasreduces - and sometimes - exempts parking requirements in downtown. Downtown Augusta iscurrently a combination of on and off-street parking, parking lots and decks, all regulated by thecounty Zoning ordinance enforcing strict parking requirements based on use. proper downtownredevelopment occurs when parking evolves through a combination of strategies asrecommended by the Elp. Augusta Planning and Development Department staff recently studied parking practices in sixmajor cities in the southeast. These cities inctude:o Columbia and Greenville, SCo Greensborough and Winston-Salem, NCo Nashville and Chattanooga, TN All of these cities have an ordinance that completely exempts off-street parking requirements fordevelopment in their central Business District/Downtown. Historic sites and structures alongwith their rehabilitation and reuse are equally exempt. This exemption is extended to theiroverlay practices which do not incorporate any additional parking requirements. These majorcities also incorporate strict enforcement of parking violations, metered parking, shared andtimed parking, and other effective parking management practices, making exemptions feasiblein their zoning ordinance. Exempting parking requirements in downtown Augusta is not possibte due to the followingfactors: o Augusta Zoning ordinance sets strict parking requirements for all uses, including those inCentral Business District. 1 o Downtown residents, employees and business owners want strict enforcement and/ordedicated parking for themselves.o Bicycle parking - section 4-8-4 was recently added, including short and long term spacerequirements. Exempting parking requirements may result in increasing a demand that is perceived to havealready been overwhelmed by the limited supply. 1 Section 4-3(c) Augusta's Downtown Redevelopment plan Update Page 34 IN Cf)ou0(6 O. lo)PG,IJ O. G O. P q) tr a.o c) o)Eo& 3oP 3oa(n'(t tt bo a0 I Ed&I E I I d(l)lr o eo o 6)E OJI Bo 3oo di (u,r b0 h 3.2.4.2 Future of DRA Parking Downtown Development Authority continues to address parking in the DRA focusing on management and enforcement. Their efforts have lead others to publicly voice their recommendations for parking in DRA. ln an Augusta Chronicte article following the December 9, 2014 public meeting, Mr. Bryan Haltermann, president of Haltermann Partners !nc. Downtown Developers, reflected the public's support for strict enforcement of the city' two-hour parking ordinance. "lf the two-hour limit was enforced, downtown would have the beginning of a parking management plan"2. The city must take a more active role in parking enforcement. Some municipalities seeking to eliminate parking requirements do so by introducing alternatives to effectively manage on and off-street parking demand, such as: ' On-street time limits. On-street time limits or parking meters (with revenue devoted to downtown improvements) are effective tools to prioritize the most attractive curb spaces for customers, and ensure that these are not occupied by all-day employee parking.o Residential permit parking zones. Residential permit parking controls prioritize curb spaces for residents in neighborhoods. Rather than having separate parking for each development, all uses share a common pool. This can be passed into law in lieu of other requirements. o ln lieu parking fees. The city can charge and collect a transportation impact fee in lieu of requiring developers to provide off-street parking on site. The fees can be used to build shared public off-street parking or for other transportation improvements. Solutions like parking meters and residential permit parking zones have been debated in Augusta before and part of Downtown Development Authority's Parking Management plan. However, such administration and enforcement have not been realized in Augusta. lf the city seeks to eliminate parking requirements in downtown, the city must adopt and institute its own parking Management Plan and commit appropriate resources to implement it. 3.2.4.3 A Downtown Circulotor Several cities have sought to provide solutions to parking shortages within downtowns or downtown sub-areas such as Rochester, NY; Raleigh, NC; Chattanooga, TN; and Downtown Bethesda, MD. One promising recommendation is the implementation of a ,,shuttle,, or "circulator" to connect underutilized and new parking facilities within and adjacent to downtown with major downtown destinations. The circulator would also help to balance out the existing 2 Haltermann, Bryan "The way forward on downtown parking is clear, and twofold,,, Augusta chronicle, DecemberL6,20t4 Augusta's Downtown Redevelopment plan Update Page 36 supply, while improving overall downtown utilization. This could address developer and business tenant concerns about parking as well. Reducing traffic congestion and emissions would assist the city with any "environmental sustainability initiatives" according to the city of Rochester center city circulator study. By maximizing the use of the existing parking supply and changing consumer behavior with reduced vehicle trips within the downtown, the circulator could contribute to promote economic development. By conducting a feasibility study identification of the following can be made:o Best Practices o Unique Goals o Operating Costs o FrequencyPossibilities o Funding Options o Bike/Walk lncentives Specific areas within the DRA can benefit from a circulator to provide a convenient and sustainable way to move daily commuters, tourists, and visitors within the downtown efficiently, economically, and safety. Attention to certain areas within downtowns can also be done with consistent land use ptans and the use of overlay districts as a tool to address alternative land development requirements and manage development in particular areas. Ellis Street, a subject of some focus, is a corridor that has activity centers that could potentially support the establishment of a circulator stop. With 2-lane traffic moving east and west from 15th Street on the west side of the DRA to East Boundary Street and located one block south of Broad Street, parking areas within or near the CBD could be established to serve commuters. Ellis Street has been the focus of several public meetings and discussions that include an area described as the back side of residential and commercial buildings fronting Broad street. The issues identified are related to the lack of lighting, back street parking, and pedestrians feeling unsafe at night. Land development requirements for Ellis Street could include additional lighting, landscaping and urban design treatments including double fronts and fagade improvements that coutd address the public realm and assist pedestrians with feeling safer to use sidewalks after parking their vehicles nearby or potentially using a circulator to get closer to their destination. Augusta's Downtown Redevelopment plan UpdaG Page 37 Ellis Street Near Tenth Street Looking East 3'3 Other Downtown Development & Design Guidetines Considerations since the adoption of the 2008 comprehensive Plan and the Downtown urban Redevelopment Plan, with the exception of the Augusta-Richmond county Target Area Master plan, other plans have been crafted advancing their vision, goals and objectives. These plans include:o Augusta-Richmond County Target Area Master plan. o The westobou vision: Augusta/North Augusta 2009 Master plan. o Revitalizing the Garden City: Augusta Sustainable Development Agenda 2OLO.o walkability and Age-Friendly streets: opportunities to Transform Augusta,s Built Environment. o Augusta Regional Transportation Study Long Range Transportation plan ZO4O. Each plan is described below, highlighting the downtown area. 3.3.1 Augusta-Richmond county Target Area Master ptan Developed by EDAWTrinity Ptus one consultants, this plan proposed the county governmentdevelop public-private partnerships with major employers including state and federal agencles,Augusta University, the Georgia Medicat center Authority, paine college, the Augusta HousingAuthority, the Richmond county Board of Education and others, to ensure redevelopmentstrategies succeed for close-in neighborhoods, the central Business District and other nearbyareas (Eioure lS). Augusta's Downtown Redevelopment ftrn Upart"Page 38 5 sDiE/d's.<€?u . J *,--*, !' r -..- --,. J --!i* 'ntffiE .ata -^,*- 0 .** o **** o ****o*o "-"*c **-""*, o -*--* C @ Projects proposed in the Target Area Master Plan lay the framework for future redevelopment in these areas. They include infill housing, mixed-use developments, with multi-family housing and retail, canal improvements, park and recreation areas, and the removal of CSX lines that run through the area. The plan recommends a major gateway at the intersection of 15th Street and Greene street, while all other recommendations are outside the DRA. 1.3.2 The westobou vision: Augusta/North Augusta 2009 Master plan ln 2009, the Augusta Commission and the North Augusta City Council endorsed this Master plan to guide the economic development initiatives of both cities towards a sustainable future. The boundary of "The Westobou Vision" includes the traditiona! downtowns of North Augusta and Augusta and surrounding neighborhoods. Downtown and the Medical/Health Sciences District are the two primary focus areas in the plan. Augusta Tomorrow is working with stakeholders and government to help implement the plan. This plan updated an earlier City Center Master Plan produced by Augusta Tomorrow, an association of business and civic leaders whose mission is "To serve the community at large by planning, promoting, and implementing the development of Augusta with particular emphasis on the city center." Augusta's Downtown Redevelopment Plan Update Page 39 Figure ro: The WestobouVision Map *aar.lq**rrtriJrlrCr*r llller.ta.t qlb li. ,}t :b tilt r urbsr+ Arun .sita Ptg*sitt q;rto:t CruftL-c, lt+lrr ln the plan, lCoN Architecture defines the study area, looks at recent developments andsummarizes both downtown attributes and obstacles to revitalization. lt proposed redevelopment focus areas and potential strategies, initiatives, projects and next steps. Severalof the findings in this plan were reported in the original Urban Downtown Redevetopment plan. The Westobou Vision: Augusta/North Augusta 2009 Master Plan recommends the followingprojects for the DRA. Augusta's Downtown Redevelopment plan Update Page 40 A.I-E EE-*J I1}r;t,'lr &* "Yl F:' 8',t. .: ,i LEGEND a a Mulct Gcrdon Profar Arta of Influcuc Rscnt eod proposcd projcc l:nxr# t TEE Center (A.1-A) - A trade, exhibit, and event center at Reynolds and 9th Street. Proposed mid-rise hotelcomplex (A.l-B)- A proposed hotelcomplex is currently in theplanning and permitting stages on Reynolds and 9th street, adjacent the Augusta Common. The white's Building Reuse (A.r-c) - The conversion of the former J.B. white,s Department Store to a new ground level retail mini mall and residential condominiums on the upper floors will contribute to the urban scene along Broad street. The Westobou Arts Center (A.t-Mcpl) Marbury Village (A.t-MCp2) Augusta Canal Park Neighborhood (A.t-MCp3) a o o Augusta's Downtown Redevelopment plan Update Page 41 3.3.3 Revitalizing the Garden City: Augusta Sustainable Development Agenda (ASDA) 2O1O ln 2010, this plan set the sustalnable agenda for Augusta's future, establishing clear public investment priorities and attracted private participation. The Westobou Vision is referenced in this plan for downtown redevelopment potential. This plan is a countywide urban design plan, dividing the County into three distinct areas: Urban, Suburban, and Rural. The document is a set of specific projects and policies, when implemented, will have a dramatic impact on the County and its people. Key goals are:o lncreasing economic activity and vitality,o Protect and enhance the environment,o Reinforce livable communities and neighborhoods ando Create effective and attractive regional linkages. FINAL REPORT Specific objectives include strategic action corridors, site specific projects by type, and otherinitiatives. The Partnership for Sustainable Communities lnitiative provided S75 million in grants nationwide based on "Livability Principles". The grant sought to:o Revitalize Augusta's corridors through Context Sensitive Solutions (CSS).o Designate overlay zoning districts for priority projects encouraging quality development.o Encourage Traditional Neighborhood Design to create walkable communities.o lmprove owner and renter occupied housing.o Link neighborhoods to schools and jobs, recreation and other community amenities. The ASDA lists the following recommendations in DRA:1' Designate areas for clustered development around major intersections and creatinghamlets, villages, and neighborhoods with density and design guidelines.2. lntegrate greenways into subdivision design to increase quatity of life.3. Support downtown development.4' Create the Augusta Civic Realty Trust, a private sector entity with critical financial capability and development skills that can serve as a "front end" catalyst for difficultprojects. 5. Five-year implementation work plan. ASDA represents the County's first step into "new urbanism" and "smart growth.,, This initiativeuses various smart growth principles and applies them to Richmond County. ASDA elements forthe Redevelopment area include Augusta way (15th street), westobou Trace, RiverwatchParkway and Urban Neighborhood Revitalization. Augusta's Downtown Redevelopment plan Update Page 42 Corridor Sustai na bi I ity lm provem ents i nclude : L. Augusta Way - 15th Street from downtown Riverwalk to Rocky Creek through the priority Development District. Three ASDA projects included are: Oates Creek Neighborhood Revitalization, Southgate Urban Village, and Rocky Creek Regional Mixed-Use.2' Westobou Trace - Washington Road from Augusta National Golf Club through Broad Street and Sand Bar Ferry to l-520 and extending south to Doug Barnard parkway ending at Tobacco Road. Projects include Upper Broad Street and Sand Bar Ferry ldentity Gateway. 3. Riverwatch Parkway - Starting west of l-20 and continuing east to Green Street all the way to Seventh Street, includes the Augusta Canal National Heritage Area.4. Urban Neighborhood Revitalization - Upper Broad Street and Historic Harrisburg -shopping at intersections, high-rise, market-rate residential condominium, mix of apartments, townhomes and renovated single-family residential. 3.3.4 Walkability and Age-Friendly Streets: Opportunities to Transform Augusta,s Built Environment The Walkable and Livable Community (WALC) lnstitute was hired by Georgia AARp to evaluate Augusta's built environment, focusing on walkability and livability, in regard to city's Age-FriendlyCommunity designation. A draft report was prepared by the WALC lnstitute documenting livability and walkability in Augusta, focusing particularly on the Ote Towne neighborhood, Broadstreet, Milledgeville Road and Bayvale Erementary school area. 3.3.5 Age-Friendly Community - Active Living Workshop: Welcome and lntroductions were conducted by Karen Cooper, Associate State Director ofGeorgia AARP' Also introduced was then Mayor of Augusta Deke Copenhaver, AugustaCommissioner William (Bill) Lockett, WALC - lan Lockwood and Kelly Morphy. The audienceconsisted of community stakeholders, members of AARP, senior citizens, retired collegeprofessors, church leaders, members of local community organizations, and government officials. As part of the workshop, participants did from the Boathouse through the Old Towne neighborhood. lssues such as poor lighting, unsafe walking conditions, excessive wide streets, historic ambiance, heavy freight truck traffic, barriers, and trees in the "public realm,,, new building design, and access to riverfront were identified as key factors that must be addressed to make Augusta even more livable. a Walking Audit of a one-mile stretch of Broad Street Augusta's Downtown Redevelopment plan Update Page 43 Livability and Accessibility - Access to all modes of travel including pedestrian, biking and public transit. Complete Streets - adapt streets so that they are safe, accessible and provide mobility for all users, not only vehictes. Place Making - creating places that people find user friendly, safe, and provide afocal point for community events. Traffic Safety - safe streets and places. This report is focused on enhancing walkability and livability in Augusta. Recommendations bywALc and the AARP's Livable communities are important informational sources, along with thetoolkit provided in the wALc report appendix. some of the suggested recommendations arerelatively easy to implement. They provide a strong sense of community awareness and focus oninfrastructure improvements that will serve residents throughout their life. 1".'r rtr-l GREAT i1,'.i'r, ;. €l,ri! L. 2. 3. 4. l.n,t r - ..I.!rrLI''- PLAC[? I. !*: Jj;fl 'a:. *i'1: ',: .*.. ,!'r- r-',rry - " '=t fi t. *:E\Pi d*fr-* There are existing areas in Augusta where some of the recommendations are already in ptaceand/or being implemented, which will enhance walkability and livability, and can be extended torevitalize other areas. O t, ,r:r!:r,:r. & rr,,o.,.,: i, ir'l -'.:l r . 'l , I*3r^.* Augusta's Downtown Redevelopment ftrn Upartu Page 44 3.4 Augusta Regianal rransportation study Long Range Transportation Plan 2A4A The regional Metropolitan planning Organization adopted its 2040 Long Range Transportation Plan in September 2015. The plan was created through an extensive public participation process that included a strong support for pedestrian and bicycle improvements throughout the region. The plan is currently implemented through the Transportation lmprovement program (Tlp). This includes a list of bicycle and pedestrian projects, such as:. 15th Street Bike Lane from John C Calhoun Expressway to Broad Street. sth Street Shared lane marking from Broad Street to 5th Street. 5th Street Bridge Multiuse path from Riverwalk Marina to Jefferson Davis Highway 4th Street Shared lane markings from Laney Walker Boulevard to Broad Street S15,000,000 lump sum for Georgiaportion of MPO for bicycle and pedestrian projects Sts|ryFr /... ,., t^-*:*wH*bbtu**oh -*FrE TIP projects in DRA include:o Broad street lmprovements (washington Road to sand Bar Ferry Road)o Broad street over Hawks Gully (Bridge Repair and Restoration)o Greene street lmprovements from 13th street to East Boundary streeto Riverwatch Parkway (15th Street to County Line)o SR 4 / tsth Street Pedestrian lmprovements - Calhoun Expressway. to Central Avenueo Telfair street lmprovements (15th street to East Boundary street)o 5th street - Laney warker Bourevard to Reynords Streeto 5th Street Bridge (Bridge Repair and Restoration)o James Brown Boulevard Reconstructiono 5th street (Laney warker Bourevard to Reynords street)o 15th street over Augusta canal (Bridge Repair and Restoration)o 13th Street (RA Dent to Reynolds Street)o 11th street over the Augusta canal (Bridge Repair and Restoration)Allthe plans presented in this update are implemented through public and private developmentalong with the appropriate zoning and land use regulations explained in the next chapter. Augusta's Downtown Redevelopment plan Update Page 45 4 Future Private Redevelopment projects and lnvestment Downtown Augusta has the potential for a sustainable transformation in the future, given thenewly merged Augusta University campuses, the state's support for economic development thatexpand home-grown businesses, and a metro population that increasingly supports the arts,history and culture of Georgia,s third-largest city. on the drawing board is an estimated 5316 million or more in redevelopment dreams and ptans(waiting to break ground, others having done so already) for major investments in the downtownarea' These proposed developments are dependent on the various areas'physical environmentand public infrastructure sufficient to support them. 4.1 Community Vision for the Augusta DRA The 2008 Comprehensive Plan Community Agenda was developed to "guide the city,s future andserve as the basis for policy decisions of the city's elected and appointed leaders and staff.,, Localredevelopment decisions must be consistent with the recommendations found in the 200gComprehensive Plan. These recommendations include downtown's community vision. Vision for Downtowni "Downtown Augusta wilt mointain ond enhonce its historic choracter ondunique mix of lond uses. Downtown will continue to reflect the predominont chorocteristics of ahistoric centrol business district, while ot the some time odopting to the chonging environmentaround it' Underutilized parcels witt be redeveloped in o monner consistent with the overollvision for downtown ond with respect for existing development patterns ond the historic orchitecture inthe area' Redevelopment will include new medium and high-density housing, odditionotcommercial and office development, new civic ond institutionol focilities and shopping ondentertainment facilities. Adoptive reuse of historic buildings wil be o key component. Newdevelopment will respect the scole, mossing, orchitecture ond other design elements of theexisting historic structures.,' Recommended development patterns in DRA include:o New residential, commercial, and institutional established design guidelines, with respect development patterns of downtown;o Medium and high-density housing in new and and service development; development built in accordance withto historic character and traditional existing buildings, including office, retail, o Enhanced arts, entertainment and sports facilities;o stronger physical connections between the riverfront and downtown;o Public infrastructure (public buildings, streets, landscaping, parks, sidewalks, etc.) thatsupport and complement other development;o Attractive gateways to the city supplemented by a coordinated way finding signage; ando Transportation system that accommodates all modes of traveland is accessible to alt. Augusta's Downtown Redevelopment plan Update Page 46 Public and private development projects in line with the downtown vision and recommendeddevelopment patterns are listed below. 4.2 Recent lmprovement lnitiatives Private Projects: o Sutherland Mill (medicalcondos/offices) o J.B White's Building (residential and retail)o Augusta Convention Centero Holiday lnn Expresso Hotel Development (potential between Augusta common and James Brown Blvd and toBroad Street) o Housing Redevelopment discussion/plans near the Lamar Building Public Projects: o st' sebastian/Greene street Extension Project Sgo.s million lmprovement/ Extensiono convention center - Trade, Exhibit and Event center (TEE center) - About 12o,0oo squarefeet' Szo million in sPLosTfunds and22million in bonds issued bythe coliseum Authorityo Laney-Walker/Bethlehem Redevelopmento Augusta Judicial center & John H. Ruffin, Jr. courthouseo Headquarters Library for the East Central Georgia Regional Library systemo Augusta University, the new College of Dental Medicine building, a certified LEED(Leadership in Energy and Environmental Design) silver building andiecognized as 2011Best Higher Education/Research project by ENR Southeast magazine, and the J. HaroldHarrison, M.D. Education commons building held its groundbreaking November 2g,2oL2 on August L8, 20L5, Augusta-Richmond county commission approved special purpose Locatoptions sales Tax (sPlosr) with list of public projects. Many of the projects listed below lTabte131 are located in the DRA and include those listed in this plan. A few months later on November3,2OL5, the voters of Richmond County approved SPLOST 7. Augusta Recreation, Parks & Facilities completed its Master plan and on May 4,2ol6,the Augustacommission received an updated report from their consultants regarding the plan. The reportpresentation included recommendations derived from surveys, park inspections, stakeholdermeetings, staff and other input. The Augusta commo n 12.07 acres), within the DRA, has beenidentified as one of the parks earmarked for possible improvements and expansion. lmprovedsignage for restroom locations, added security system and cameras, and a secondary exit for parkadministration are being considered. There are current discussions to expand the park both tothe north toward the Levee and to the south toward Eilis street. Also located within the DRA are two contiguous city-owned properties located at 401 waltonway and 406 watkins street. The city of Augusta has initiated plans to prepare this 6-acre sitefor redevelopment which may require demolition of the former jail property to attract private Augusta's Downtown Redevelopment plan Update Page 47 investment for a potential mixed-use retail development including market rate apartments. These projects will reinvigorate the DRA and surrounding neighborhoods. Other projects have been identified in different plans, all promoting urban redevelopment. Specific seven corridors within the downtown are in the hands of Cooper and Carry, a design firm located in Atlanta, Georgia. They were chosen to look at the public right-of-way of these roads within the downtown to address areas between building face to building face. Having engaged the public in the process, they have studied pedestrian flow, bike paths, nearby parking and the use of golf carts for thevisitor market. Table rz: SPLOSTVII Project List Public Safety s 45,500,000 General Government S 11,ooo,ooo911 lnformation Technologv Fire Department Administration Fleet Debt Service I nformation Technoloev !nfrastructure and Facilities s 122,650,000 Sheriff Road, Resurfacing, and Traffic Marshal Stormwater Quality of Life 28,000,000 Planning and Development Recreation and Parks Government Facilities Ad m inistrator/Gateway Beautification Municipal Building Complex Canal Authority Public Facilities Coliseum Authority Economic Development Downtown Development Authority Other Governments Augusta Public Transit Blythe S 1,goo,ooo Hephzibah S 6,500,000 Total S 215,550,fi)o Augusta's Downtown Redevelopment plan Update Page 48 5 Public lnvolvement The Downtown Redevelopment Area (DRA) has the perfect opportunity to be revitalized. Thepublic has recently been engaged during the study of the Downtown concept plan conducted bycooper carry, a design firm based in Atlanta, Georgia. Theyare addressingseven (7) downtownstreets with a project focus on engineering and aesthetics, in an effort to define the area,s ,,public Realm'" These right-of-way conceptual designs and recommendations will address bike parkinglocations and bike lanes on Broad street, pedestrian flow, and golf cart usage for the visitormarket' They will also look at the removal of turning lanes which have an impact on green spacein the downtown. 5 .1 Public comments on Issues and opportunities The Draft Downtown Redevelopment Plan Update document was made available for publicreview, via the city's website. ln addition, there were 2 scheduted public review meetings tosecure public input concerning the document and to hear possible issues and ideas. presentedfor comment were highlights of socioeconomic data on downtown population and housingtrends, average household and per capita income levels, predominate age groups, housing renterand owner-occupied percentages, as well as property vatues and employment numbers in theDowntown Redevelopment Area. A Public Comment Matrix was prepared of written comments submitted to the Augusta planning and Development Department' lt is available for review in Appendix D. The following representsome of the highlights of the written and verbal comments received throughout the public reviewperiod from September L2-26,20LG including meetings scheduled on seplember 14th and l.Sth. Comments, concerns and ideas included:o Parking: Devise and implement a Parking Management plan and the creation of a parkingauthority with citation capabitities. Parking management is essential to the success ofdowntown's economic success and to keeping its central-city urban design form. The goalof parking management should not realty be to exempt downtown properties fromparking requirements; instead, parking regulation and suppty mechanisms should be inplace to support the fult utilization of historic and other existing buildings for economicallybeneficial uses throughout the downtown. Downtown parking regulations should berelaxed; otherwise, the downtown buildings and properties will either continue to sufferfrom underutilization, or the downtown area will ultimately change into a suburbandevelopment form of underutilized parking lots and thus lose its dlstinctive, wolkoblecharacter. There is a need to return to 2-hour parking to Broad Street, an expansion ofpaid parking and an education of parking parameters for the populace are also needed.Related to Ellis street and back street parking, people feel unsafe using them at nighu EllisStreet with some lighting, landscaping and urban design treatments will make that areafeel a lot safer to use; better orientation and designated parking location for food trucks.cooper carry under a proposed concept will add 70 parking spaces and analyzing parkingduration on Broad StreeU drafted a study on where parking is underutilized. Augusta's Downtown Redevelopment plan Update Page 49 Circulator: As presented in this plan, downtown circulator is a great idea. lt should beimplemented as part of or a companion to a comprehensive parking and circulation plan. Can be explored to address parking and connectivity with the medical district and a 2 to3-mile radius so that people can take advantage of downtown assets during their lunch break. Possible partnership with the private sector can be formed. ruanagement entitywould have to be identified. Connectivity: Link important places in the area such as the Savannah River (Riverwatk) formore involvement, Augusta Common for more entertainment, and other popularattractions with improved lighting, getting there safely via more, established networks forpedestrians, bike lanes/stations. Better gateway maintenance on and near the CalhounExpressway and trash maintenance and tagging removal along established routes. Al!parks connected by trails and connected to neighborhoods. Better orient trash pickuplocations. Recreation: A strong desire to increase green space or expand Augusta Common towardriver or toward Ellis StreeU more entertainment. Augusta Recreation and parks Department recently completed a master ptan; additional review is needed. Savannah River: ldea of a riverfront restaurant (to be reached by water) along with moreinvolvement with and planning for the Riverwalk. An education for the pubtic on the ,,can and can't do" on the levee. Riverwalk, because of its uniqueness, should be embracedmore in planning efforts. Public Realm: would like to see a plaza with no parking just for pedestrians that wouldconnect Miller & lmperial Theatres where events would be in open spaces. lt was notedin the text that Cooper Carry is currently preparing a study for the public right away(building face to building face) along 7 streets in the downtown addressing specificallypedestrian flow, bike plan & golf cart usage to view historic sites for the visitor,s market.Ellis and Jones Street with some lighting, landscaping and urban design treatments willmake areas feel a lot safer to use. A comparison was made to Aiken's downtown wheretheir buildings have double fronts to create inviting corridors on both side of retailbuildings. Downtown Augusta needs to become more pedestrian/bicycle friendly. Cultural Resources: lt was mentioned about seating and public art and how the ArtsCouncil, who is currently working on a master plan for public art, how that gets integratedand tied together with Way Finding so there is a cohesive statement and understandingof what is going on in downtown. Augusta could host an event tike Atlanta Streets Alive,maybe, on the Sunday of the arts festival, to keep security costs down, that would bringadditional folks to downtown. Augusta's Downtown Redevelopment plan Upclate Page 50 6 Funding Sources and lncentives There are various tools to use in making sure strategic change takes place concerning downtownredevelopment. Timing in response to market conditions is crucial to kicking off the launch of theplan and to address different scales and project circumstances. A few of the strategies includedin the lmplementation strategy are the following categories of tools:1. Assemblage of property 2. Redevelopmentpowers 3. Fiscal lncentives 4. Access to Federal Funding/lncentives Here are a few of the incentives that are on the books that are available as part of the state ofGeorgia and Richmond County: Tax Allocation District, Enterprise Zones, opportunity Zones andAmendment G5. Augusta offers various types of incentives to encourage revitalization of distressed communitiesunder provisions of the official code of Georgia and the Rules of the Georgia Department ofcommunity Affairs. These incentives are available for businesses that are located within the TaxAllocation District, (o.c.G.A. 36-44-8:), Enterprise Zones (o.c.G.A. 36-88) and opportunity Zones(D.C.A. rules 110-24-1). Tax Allocation District (TAD) - Augusta's Tax Allocation District (TAD) was adopted on May 5,2009 pursuant to voter approval in November 2006. Beginning in 2009 incremental tax revenuecollected in the district has gone into a fund to supplement funding by public and private sourcesfor public improvements that spur private redevelopment activity. Tax exempt bonds may beissued to pay for infrastructure and other eligible redevelopment costs in partnership withprivate developers. This investment willgenerate new jobs and new sales tax revenue and it willprovide a positive mix of new and redeveloped living, office, shopping, public use andrecreationalfacilities on properties within the TAD that are currently undeveloped. Tax Allocation Districts are Georgia's version of tax increment financing, which allows a tocatgovernment to capture tax revenues attributable to increases in property values within aprescribed development area and use those revenues for neighborhood improvement projects. Enterprise Zones (Ez) - Enterprise Zones are designated geographical areas which suffer fromdisinvestment, underdeveloped, and general economic distress. ln an effort to encouragerevitalization in these distressed communities, Georgia law permits cities to create districtswhere ad valorem taxes are abated for up to 10 years and other incentives are provided to privateemployers who create five or more new jobs. opportunity Zones (oz) - opportunity Zones, similar to Enterprise Zones, are designatedgeographic areas which suffer from economic distress. ln order for an area to be designated asan oz, under the DCA rules the area first has to be an Enterprise Zone or have an UrbanRedevelopment plan in prace pursuant to the DCA website. Augusta's Downtown Redevelopment Rtrn Upartu Page 51 Opportunity Zone Tax Credit lncentives: . the maximum Job Tax credit allowed under law - 53,500 per job created ' the lowest job creation threshold of any job tax credit program - 2 jobs ' use of Job Tax Credits against 100 percent of Georgia income tax liability and withholding tax ' provides for businesses of any nature to qualify, not just a defined "business enterprise" Amendment 55 (City of Augusta): All capital improvements of each new commercial or business establishment located in the City of Augusta shall be exempt from all ad valorem taxes, except taxes to retire bonded debt, levied by the City of Augusta for a period of five (5) years after completion of the improvement if the improvements have a fair market value of S10O,OOO or more. Each addition to the capital improvements of an existing commercial or business establishment located in the City of Augusta shall be exempt from all ad valorem taxes, except taxes to retire bonded debt, levied by the City of Augusta for a period of five years after completion of the additional improvements if the additionat improvements have a fair market value of 5100,000 or more. The value of each establishment in excess of the amount exempted by this paragraph shall remain subject to taxation. As used in this paragraph, the term ,,capital improvements" includes buildings, machinery, equipment and fixtures, but does not include land or inventory. This paragraph shall in no way affect any state, county or schooltaxes. The Transportation lnvestment Act of 2010 (TlA), which is also known unofficially as TSpLosT) provides a legal mechanism in which regions throughout Georgia have the ability to impose a 1% sales tax to fund transportation improvements within their region. Collection of TIA funds began on January t,2073. Funds are collected by the Georgia Department of Revenue (DoR). DoR will collect and enforce the special district transportation sales and use tax for the use and benefit ofthe Special District imposing the speciat district transportation sales and use tax. Georgia StateFinancing and lnvestment commission (GSFIC) will disburse the proceeds of the special districttransportation sales and use tax as soon as practicable after collection. GSFIC will transfer the 25% distributions for the local government allocations monthly. Funds for building projects werefirst distributed in early Spring ZOL3. Augusta's Downtown Redevelopment plan Update Page 52 Augusta's Downtown Redevelopment plan Update Page 53 7 lmplementation Strategy The lmplementation Strategy is intended to identify goals and strategies needed to bring recommendations into fruition. This Strategy and the directives it provides builds off an lmplementation Strategy Matrix (see Section 7-71of specific strategies and steps needed to achieve goals, and complete project ideas formulated as part of the overall Downtown Redevelopment Plan. The strategy and matrix are structured around six (6) guiding elements of the Redevelopment Plan, namely organization, parking, economic development, land use, the public realm, and cultural resources. Actions specifically associated with organization are addressed in the next section. ln the Matrix, goals and strategies are related back to the elements developed in part from public input starting with SectionT.L, to help ensure goals, strategies, and projects align with the community's vision for downtown Augusta. Time duration for some of the actions outlined can take place over a 10 to ls-year period. The Matrix highlights projects and the characterized timeline associated with each one. This is to reflect the timing of the market conditions, efforts to attract developer interest, and possible funding cycles. The development timeline witl vary and be dependent upon such factors as unforeseen development interests and how the public responds to that development. For example, if a developer expresses interest in the "Old Depot" Site located near the Riverwalk, that potential project will garner top priority. The steps needed to evaluate the developer and/or proposal will determine suitability and priority status. The success of the implementation strategies will depend on the public/private partnerships that are developed among all downtown stakeholders. The guiding elements mentioned eartier are included within the lmplementation Strategy Matrix. Project management strategies and best practices will be incorporated within the discussions among the stakeholders as they proceed with the prescribed implementation measures. 7.1 Organization 7.t.7 stakeholder Adoption and Management of tmplementation process Choosing the most effective and appropriate legal entity to oversee redevelopment, according to the Georgia Department of Community Affairs, is one of the crucial decisions needed for the successful implementation of a redevelopment area plan. pursuant to o.c.G.A. g 3G-61-17, there are four basic entities that can assume development powers described therein:o The local governing body can itself exercise urban redevelopment powerso A county or city can establish and delegate powers to a new urban redevelopment agencyo A housing authority can be designated as the redevetopment entityo Municipalities may delegate redevelopment powers to a new or preexisting downtown development authority 7.1.2 Maintain Active oversight of the Development of the DRA on April L, 2oLo, the Board of Commissioners of Augusta, Georgia by resolution activated theUrban Redevelopment Agency and authorized the Agency to exercise Augusta's "urban Augusta's Downtown Redevelopment plan Update Page 54 redevelopment powers" as defined under and provided in Georgia's Urban Redevelopment Law, O.C.G.A. Section 36-61-1, et seq. The Urban Redevelopment Agency of Augusta is prepared to assist, collaborate and work on permitted projects with other governmental agencies and authorities, such as the Downtown Development Authority of Augusta-Richmond County and the Development Authority of Richmond County, non-profit companies and agencies such as the Augusta Regional Collaboration Corporation, and the private sector. 7.2 Porking 7.2.L Public Review Comments As mentioned within this document, there has been considerable comments about parking problems both perceived and documented by private consultants, from property owners, merchants, and the general public within public forums. Parking management and enforcement have been the consistent recommendations. There have been public review meetings and submitted written comments concerning the parking challenges in downtown Augusta. The Downtown Development Authority (DDA) has had a key role in addressing the issues of downtown parking, having contracted private consultants to gather pertinent data, produce a couple of studies, and proposed solutions. One of the report recommendations included, "management of on-street parking policies and restrictions should be examined by the City." Given the complexity of the problem, it is important that an overarching management entity is identified and empowered to address the parking dilemma, therefore, the idea of establishing a public parking entity (including authority or nonprofit corporation) or a public parking management program that could potentially assist the DDA with implementation of a Parking Management Plan. The City can potentially outsource management of public parking services. lssues to explore with further exploration through the implementation process by stakeholders could include: o Addressing the role of parking as a wholeo lts integration with current and future transportation systems including the current Wayfinding Systemo Pay structures o Zoning regulationso Monitoring and enforcement o Balancing supply and demand, and possiblyo Financing of new facilities, (dependent on decided structure of program by the city) The chosen entity's purpose would be to regulate, operate, monitor, fund and acquire or construct parking facilities if demand warrants it. lt would work with the business and medical Augusta's Downtown Redevelopment plan Update Page 55 communities, other stakeholders, such as downtown property owners and coordinate with the Augusta Pubic Transit and the Augusta Regional Transportation study (ARTS). 7.3 Redeyelopment Opportunities To reach vibrancy, implementation of the strategies will require sustained private investment in the buildings and sites within the DRA. Corridors including Reynotds Street, Broad Street, Ellis Street, Greene Street, and Telfair Street along with the numbered streets that run north to south from the Savannah River to Walton Way, will require private and public partnerships and with state and/or federal governments to overcome economic and physical challenges associated with the adaptive reuse of the properties. ln many cases, as mentioned in this Plan Update, the buildings are older properties located within the National Register Historic Districts and the Downtown local historic district. It is anticipated that a few structures located on Broad Street and other parts of the DRA that are historic and architecturally significant, will require partnerships to plan and finance improvements while meeting the historic rehabilitation standards. There are a number of buildings that are listed avofloble, as reported by the DDA, and several are vacant, such as the J.C. Penny building and the old Woolworth building. Along with vacant storefronts, identifying structures that are likely to be targeted for substantial reinvestment in rehabilitation and/or new construction, implementation tools are needed as part of a package to offset some of the costs. By calling attention to key opportunities, such as the ongoing rehabilitation of the Miller Theatre, and others within the DRA, will boost confidence levels on the part of other owners and developers to make investments necessary to ensure economic success. Once it is known that there are financial rewards associated with a downtown redevelopment project, a development momentum is likely to spread to other areas of the DRA. 7.4 Land Use A first impression of Broad Street is a dining, entertainment and special retail center for visitors to the city, those that work downtown and for residents. There are many uses that are not clearly defined wlth themes that are not well integrated in their economic and social functions. Bringing life back to lower Broad Street and along the side streets will require land uses that cater to various markets. Significant synergies are needed to give pedestrians a reason to explore further into other areas of the downtown. While there are hotels on Augusta's main street that are located on lower Broad near 5th and 5th Street, there are future plans for more. lt was recently announced that hotel development will be constructed near Reynolds and 9th Street. A second hotel is planned for the 1200 block of Broad Street. An increase in the number of hotel rooms is an indicator of the growing market for conventions. As growth continues to serve the tourism and hospitality sector, it will become increasingly important to continue diversification of Augusta's downtown economy with a balance of other land use needs. Facilitation of planned growth for competing land uses will be the next step in reflecting the desired community-friendly character of the downtown. Augusta's Downtown Redevelopment Plan Update Page 56 7.5 Public Realm Establishing a strong sense of place, requires infrastructure and urban design treatments that convey a pedestrian-friendly environment in corridors that lead to and from the Riverwalk, along Broad Street, and those streets within the Downtown Redevelopment Area that parallel Broad Street. ldentifying and addressing impediments and underperforming pedestrian and bike paths will require pedestrian counts to determine organic flow of pedestrians. 7.6 Cultural Resources Cultural facilities are great resources for adults, youth, and children. A downtown location for performing arts centers, museums, historic sites and buildings, and others are known to become better staples in the downtown community and its city location. Creating and providing strategies to strengthen cultural resources provide creative energy for individuals and families. This creativity is seen in the artwork that is located in galleries and museums, as well as in the built environment of downtown Augusta. The Arts Council Master Plan is identified as a potential resource during the implementation phase of the Downtown Redevelopment Plan Update. lt will look to solidify the arts within the downtown community among other areas of the county. The lmplementation Strategy Matrix, the next section, goes into detail the proposed goals and strategies along with potentia! partners that could collaborate together in realizing improvements in downtown Augusta. List of Matrix Acronyms AEDA AHCDD APDD APT ARPD ARC AU CBD CSRA CVB DDA DRA EOA HPC LRTP TAD URA Augusta Economic Development Authority Augusta Housing and Community Development Department Augusta Planning and Development Department Augusta Public Transit Augusta Recreation and Parks Department Augusta Regional Collaboration Augusta University Central Business District Central Savannah River Area Convention and Visitors Bureau Downtown Development Authority Downtown Redevelopment Area Economic Opportunity Authority Historic Preservation Commission Long Range Transportation Plan Tax Allocation District Urban Redevelopment Agency Augusta's Downtown Redevelopment Plan Update Page 57 @lI) oho(6o- G)P(tl€o. 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Pco Eo).n O- utcOL(J'lo s eP(u5B(, bo9b€Eou!FE2(lJ(!EEcooE.c!E, A=oEj'; !o=.g d,s3 .AE c(D(JcOE',E(lJ (EiON(lJ'=(tJ t!LbO tttb83:ooe 6;eo;t^oP6 =o,6cL oJPcoLE oP .CE Ero(uE?o)EElpBg t! vt!otA -A a N o ql Appendix A. Maps Downtown Land Use Map Future Development Map Primary Character Area Map Richmond County Land Use Map Tax Allocation District (TAD) 4 Origina! Expanded DRA Boundary Augusta's Downtown Redevelopment Plan Update Page 54 Augusta's Downtown Redevelopment Plan Update Page 65 q e Eo(, I_9x- + B:!ar: i ii -i : E iEIE I!Ei E:ia5Y Y I C IEi f : 6 s!a- - -*Itii-,- :l!i.i! irl!iII[ otrll-o-,4.,Go-+,tro E CLoo oo!o:iLta -aiE:r;Ei0 CL(E ={r,tro E CLo o oo oL -J*,3lt Page 65Augusta's Downtown Redevelopment Plan Update I€EI iIElnedJ9 EFa!aia ijPtt: ![] tt6E "r6& E E. EgE* ii,*,i,i,itE t ,f, jn E EE;aililllllliEafu $F2 o 6o o Eg a,ooJ >rx zr(L L;a I =_6-A iL l'u - =flH,ffi. j= *il3t lg psi-ff6 : \ I ) U) trl * EIrlHU * h{*{U * zF{ ={Fl Frl * R{ Page 67Augusta's Downtown Redevelopment PIan Update ir l ,i.:''! :.: ili:. :;::i ' .i: i.t i i !;. il \, \\.: i !1; a;,rz Eg;cg; -l eE g g E€Ei saE I*gsriEisxiss gEE IE<ouH-E"Eo&E;E*;E TIII IT 'Er SF Page 68Augusta's Downtown Redevelopment Plan Update Augusta's Downtown Redevelopment Plan Update Page 69 L(oE'E)o00 E,o E'oEc(E o-xIJ Ec oo'=o Augusta's Downtown Redevelopment plan Update Appendix B. Augusta Mayor and Commission Mayor Hardie Davis, Jr. Augusta-Richmond County Commission: District 1- William Fennoy District 2 - Dennis Williams District3-MaryDavis District4-SammieSias District 5 - Andrew Jefferson District6-BenHasan District 7 - Sean Frantom District 8 - Wayne Guilfoyle District 9 - Marion Williams District 10 - Grady Smith Augusta's Downtown Redevelopment Plan Update Page 71 Appendix C. DRA Market Analysis Market analysis is a very effective tool for developmenU it evaluates unique economic characteristics of a given community, its surrounding, and regional influences. lt is a standard practice with real estate and development companies. While each company may have specialized analytical practices, certain components are standards throughout the practice. A detail methodology and market analysis, demonstrating DRA's economic potential is provided below. l{iethodology A typical real estate market report analyzes the immediate area's socioeconomic profile, target/market areas, competition, project sales and revenue potential. Each component uses a variety of data sources. The following is a list of data sources used to compile the DRA Market Analysis: o U.S. Census o American Community Survey o Bureau of Labor Statisticso Bureau of Economic Analysis o ESRI Community Analyst o Retail Strategies lnc. o Augusta Planning and Development Department o Dun & Bradstreet The Socioeconomic Profile in chapter 1 presents some of the data from these sources, data limited to the DRA. Another analysis is based on target/market areas, in and around the DRA. These target/market areas are divided into three categories: 1. Primary (Loca!)- One square mile consisting of people and businesses whose residence is in the DRA. 2. Secondary (Commute) - Three square miles consisting of people and businesses whose destination is the DRA, including portions of North Augusta, SC. 3. Tertiary (Regional) - Six square miles consisting of people and businesses who travel to and from the DRA, including portions of North Augusta and Aiken County, SC and Columbia County, SC. Retail Strategies from Birmingham Alabama recently conducted a market analysis of Downtown Augusta3 using a similar methodology. They reported the 20L3 population and its projection to 2018. They also reported the average household and disposable income lToble C-L). Retail Strategies' market analysis and the research presented in this chapter demonstrate DRA's growing economic potential. 3 Market Research and Strategic Plan, Retail Strategies, March 2014 Augusta's Downtown Redevelopment Plan Update Page72 Table C-r: Retail Strategies MarketAnalysis The following updated DRA market analysis presents numerous opportunities that will attract new businesses, residents and services. These opportunities include capturing portions of the North Augusta and South Augusta markets. The DRA Market Analysis figure below shows the extent of the three market areas, all of which capture portions of these areas. Competitive analysis and extrapolated projections are outside the scope of this market analysis. s 31,5133 Mile Radius 5 Mile Radius 97,2L9 5 Minute Drive Time 10 Minute Drive Time Source: Retail Strategies, Birminghom, AL. Augusta's Downtown Redevelopment Plan Update Page 73 Augusta's Downtown Redevelopment Plan Update Page74 This Market Analysis follows standard practice used by Retail Strategies and describes key findings using excel, GIS and ESRI Community Analyst tools to evaluate DRA's primary, secondary, and tertiary target/market areas' economic integrity. The process used to arrive at the recent findings consist of: L. Data pulled from all data sources listed on page L7 using Community Analysis. 2. GIS used to generate map of target/market areas and confirm data attribute table associated with the data. 3. Attribute table extracted to excel and converted to graphs presenting the target/market areas. This methodology resulted in a detail analysis of all three market areas. While the socioeconomic analysis focuses on the DRA boundary, the market analysis takes potions of North Augusta and the region into consideration. The results are described below. lvla rket Analy sis Upd ate The socioeconomic analysis profiles the DRA. This market analysis describes the financial nature and its impact on the surrounding area. Population and employment potential for all three market areas are described in the DRA Total Population and Total Employment figures below. New residential development (e.g. JB Whites building) attracts and retains new downtown residents. Benefits of a strong market include, renovating historic buildings and other commercial properties, creating new jobs, increasing property values, and attracting more residents and businesses. DRATotal Population -40!, E3sIA3:otr- 25 20 15 10 5 0 1Sq. Mi. 2010 Total Population 3 Sq. Mi. r 2015 Tota! Population 6 Sq. Mi. t2O2O Total Population source: Augusta Plonning and Development Department, ESRI community Anolyst Augusta's Downtown Redevelopment Plan Update Page75 DRATotal _\2t, 810vtBaEF6 4 2 0 1Sq. Mi.3 Sq. Mi.5 Sq. Mi. r 2015 Employed Civilian Population Age 16+ r 2015 Unemployed Population Age 16+ Source: Augusto Plonning ond Development Deportment, ESRI Community Anolyst Downtown Augusta has a high unemployment rate but lower than other market areas. DRA unempfoyment rates in primary area is L7.s%while secondary is2O.8o/o. The DRA Occupancy and Property Value figure indicates DRA property values and occupancy. The same holds true for occupancy rates. More people in the DRA rent than own. Property value on the other hand is different. Over 80% of the residents, within a six (6) square mile, are renters. An estimatedLO% of the DRA's residential units are vacant and availabte for immediate occupancy. As DRA property values increase, surrounding real estate markets willtoo. Primary real estate markets have a direct relationship to secondary markets. The Depot site and Port Royal are ideal locations for mixed-use development, especially residential and commercial uses, within a historic context. Most of Port Royal building is used as condominiums and occupied by Unisys Corporation. Augusta's Downtown Redevelopment Plan Update Page 76 (u oFs DRA Occupancy and PropertyValue Source: Augusto Plonning and Development Department, ESRI Community Anolyst Properties like the Marriott Convention Center, Riverfront Condominiums (Port Royal Building), and the weekly farmer's market held every Saturday (From January through November) are proven successes of DRA's market potential. Residents, visitors, tourist, and business travelers take full advantage of the mixed-use opportunities in downtown Augusta. The following is a brief list of properties available in DRA. LOOo/o s160 s1s8 sLs6 Srs+ Srsz Slso s148 Sr+o 5L44 $tqz Sr+o 80% 1^!tco]i5o.C 60% 4Oo/o 2Oo/o 0% 1Sq. Mi.3 Sq. Mi.6 Sq. Mi. 20L5 Owner Occupied Housing Units 12015 Renter Occupied Housing Units r 2015 Vacant Housing Units -C-2015 Average Home Value I T ,L+.;:" l':..'.1'. 1i-+': :1, a;i1::1::r.'i- \I M Parking lot 1024 Broad Street 914 Broad Street 1019 Broad Street Land Building 1107 Green Street 77t Broad Street Source: Augusta Planning ond Development Department, Downtown Development Authority Augusta's Downtown Redevelopment Plan Update Page77 As new businesses are attracted to these available properties, income levels in these market areas will continue to increase. ln 20L5, average household income in the primary market was estimated at S25,5gg (S16,639 per capita), according to ESRI Community Analyst. This will change by 2O20. ESRI Community Analysis reports average household income increasing to 531,559 (S1g,32g per capita) for the DRA primary market area as indicated below in DRA lncome Levels figure. This again indicates a higher inflation rate than the national average. As income levels increase, so too could retail sales and services' DRAIncome Levels (ln Thousands of Dollars) Retail sales in the DRA may triple as more businesses are attracted to the area and people earning more money. Total retail sales (with leakage) is estimated at over S14 million, with the potential (without leakage)to exceed S+S million. This inctudes food and drink sales. Retail sales potential triple in the secondary market from 566 million to SfgO million (DRA Retoil Soles) in 2015; this indicates a positive growth rate. s40 Srs S:O s2s s20 s1s S10 Ss SO 2015 Average Household lncome 2015 Median Household lncome 1 sq. 2015 Per Capita lncome Mi. r 3 Sq. 2020 2020 Median Average Household Household lncome lncome Mi. rGSq.Mi. 2020 Per Capita lncome Source: Augusto Plonning ond Development Deportment, ESRI Community Anolyst Augusta's Downtown Redevelopment Plan Update Page 78 DRA Retail Sales Millions S1,ooo Millions So Millions L Sq. Mi. Millions .2015 Total Retail 2015 Total Retail 6 Sq. Mi. Sales Potential (including Food/Drink Sales) Sales (including Food/Drink Sales) source: Augusto Planning ond Development Deportment, ESRI community Anolyst Annual growth rates from 2015 to 2O2O are projected to increase as downtown becomes more developed. The DRA lncome Growth Rate figure below shows the three growth rates in all market levels. While the DRA population growth rate may be only .03%, median household income annual growth rate is .680/o and per capita annuat growth rate is triple at LSs% in the primary market. Secondary market is relatively proportional with: .88% median household income annual growth rate and z.LL% per capita annual growth rate. The DRA growth potential continues to rise, providing for more economic opportunities. DRA Income Growth Rate 0.50% L.oo% L.50% 2.00% I6 Sq. Mi. r 3 Sq. Mi. 1Sq. Mi. source: Augusta Plonning ond Development Deportment, ESRI community Anolyst 2015-2020 Per Capita lncome: Annual Growth Rate 2OL5-2O2O Median Household lncome: Annual Growth Rate 20ts-2020 Population: Annual Growth Rate Augusta's Downtown Redevelopment Plan Update Page 79 Appendix D. Public Review Process As advertised in the Augusto Chronicle on Sunday, September 11th and Wednesday, September 14th City of Augusta PUBL]C REVIEW MEETING NOTICE The public is invited to review and comment on the Downtown Redevelopment Plan Update that will guide new growth and development for downtown Augusta. Persons with special needs relating to handicapped accessibility or foreign language may contact the Planning and Development Department for assistance. The Downtown Redevelopment Plan Update is available online to review at http ://www.a ugustaga.gov/290/Planni ng-and-Development. The public may submit comments during the 15-day period to Augusta Planning and Development Department, 535 Telfair Street, Suite 300, Augusta, GA 30901 or by email to Plannins Commission@augustasa.sov. For more information, call706-82L-L796. ACTtVtTtES / IOCATTONS DATES / TIMES Document posted online September 6,20LG 15-day Public Review and Comment September 12-26,2OLG Public Review Meeting - Downtown Development Authority of Augusta, 936 Broad Street, Suite 107 Aususta. GA 30901 Wednesday, September L4, 20L6 12:00 noon to 2:00 p.m. Public Review Meeting - Linda Beazley Community Room, 1't Floor 535 Telfair Street, Augusta, GA 30901 Thursday, September L5, 20LG 4:00 to 6:00 p.m. Augusta's Downtown Redevelopment Plan Update Page 80 As advertised in the ElAugustino on Friday, August 26th - {t.stts/.t.)r,,1 . Ciudad de Augusta Notificaci6n de Reuni6n de Revisi6n P0blica El p0blico est6 invitado a revisar y comentar sobre el Plan de Re-desarrollo de Downtown, un plan escrito que conduzca a fortalecimiento de renovaci6n para Downtown Augusta Lugar de actividades Fechas y horario Personas con necesidades especiales relacionadas a acceso para discapacitados deben comunicarse the Augusta Planning and Development Department at (706) 821-1796 durante horas laborables de lunes a viernes, excepto dias feriados. El Plan de Be-desarrollo de Downtown, puode ser visto en el Augusta Planning and Developmenl Department home page en http://wwvv.augustaga.gov/290/Planning-and-Development Para m6s inrormaci6n. llama al 706-821-1796. El p0blico puede someler sus comentarios duranle un periodo de 1 5 dias y enviados a "Planning and Development D€partrnent, 535 Teltair Slreet, Suite 300, Augusta, GA 30901 o por e-ma,l a planning-mmmission@augusta.gov Para mes informaci5n llame al 706-821 -1796 Documentos publicados en linea 6 de Septiembre de 2016 Revisi6n p0blica de 't5 dias 12 al 26 de Septiembre de 2016 Reuni6n de revisi6n p0blica Downtown Development Authority of Augusta, 936 Broad Street, Suite 107 Augusta, GA 30901 Mi6rcoles, '14 de septiembre de 2016 12:00 p.m. a 2:00 p.m. Reuni6n de revisi6n p0blica Linda Beazley Community Room, 1st Floor 535 Telfair Street, Augusta, GA 30901 lueves, 15 de septiembre de 2016 4:00 a 6:00 p.m. Augusta's Downtown Redevelopment Plan Update Page 81 N@ o)bo(! O" q)P(6!a t(6 O. 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An Augusta Planning and Development staff person, Warren Richard Jr. was present to highlight socioeconomic data on downtown population and housing, average household and per capita income, predominate age groups, housing renter and owner-occupied percentages, as well as property values and employment in the Downtown Redevelopment Area. After that, there was a public comment period, when those in attendance were asked to give input in response to the plan. Some of the comments mentioned did not reflect the purview of the Planning and Development Department. Questions, Comments and Discussion ltems Comments and discussion points from attendees and staff members: Paid parking would address issues of parking for merchants and visitors. o We are still having difficulty with addressing issues of parking such as the lack of management, the need to return to 2-hour parking to Broad Street, an expansion of paid parking that will address issue for merchants and visitors and an education of parking parameters for the populace. Few people are aware of free parking in the downtown. Discussion Points: o There is a need for more lighting on Ellis Street near the Richmond County Board of Education parking deck. We need a better trash management plan that covers the location of trash cans etc. Gateway maintenance on and near the Calhoun Expressway As partners become more involved in the implementation of the plan, potential costs will be identified. An education of the public on the "can and can't do" on the levee. The Riverwalk needs to be embraced more in the plan due to its uniqueness a a o a a Augusta's Downtown Redevelopment Plan Update Page 90 o a a a a a O a Tagging / gratliti in the downtown needs a coordinated effort with the appropriate authorities. Include the possibility of including Old Town within the boundaries of the downtown Lighting improved on all sidewalks lncrease bike stations Better orient food truck vendors with designated space and locations near the Commons. More involvement with the Riverwalk More entertainment at the Commons Look at expanding TAD boundaries lncrease green space and bike lanes Thursday, September !5, zOtG 535 Telfair Street Linda Beazley Meeting Room, l't floor Augusta, GA 30901 4:00 to 6:00 p.m. Additional Comments: o The document indicated that there are 67L employees in the downtown. That number seems very low. o Staff Comment: We will relook at that to make sure we are using the appropriate number and the correct description that is accurate. o Lack of options for the parking offood truck vendors. o Staff comment: Parking also is an issue for the trucks because of their space requirements. Augusta Downtown Redevelopment Plan Update - Public Review Meetings (Drop in Session #2) Date: Location: Time: Meeting Summary Director Melanie Wilson started the meeting by giving a brief overview of the Downtown Redevelopment Plan process by also indicating that the Downtown Redevelopment Plan Update is not a finished document and that the purpose of the meeting is to hear from those who were in attendance and the general public to cover items that may have been missed. An Augusta Planning and Development staff person, Warren Richard Jr. was present to highlight geographic boundaries using the maps on-hand and socioeconomic data on downtown population and housing, average household and per capita income, predominate age groups, housing renter and Augusta's Downtown Redevelopment Plan Update Page 91 owner-occupied percentages, as well as property values and employment in the Downtown Redevelopment Area. After that, there was a public comment period, when those in attendance were asked to give input in response to the plan. Some of the comments mentioned did not reflect the purview of the Planning and Development Department. Questions, Comments and Discussion ltems (from attendees and staff members) Staff Question: What would you like to see to make downtown Augusta vibrant? Responses: o Would like to see a plaza with no parking just for pedestrians that would connect Miller & lmperialTheatres where events would be in open spaces, no parking no cars.o Staff Comment: Circulator, van or shuttle system, will be further explored to address needs of parking and connectivity to the medical district and some other areas that are within a 2-3-mile radius to take advantage of downtown assets, possible partnership with private vendor, or in partnership with Public Transit to get to places quickly being mindful that riders maybe using the circulator during their lunch break and needing to get back to work. Additional detail such as developing a list of business locations and the population centers to identify possible stops. o Need more spaces for parking to address patrons of downtown theatres. Complaints have been made by those that were late in attending the shows as they were late due to looking for places to park. o Staff Comment: Development of an lmplementation Matrix to look at some of the plans as there are underutilized parking decks due to feelings of being unsafe. Related to Eltis Street and back street parking, people feel unsafe using them at night. Working with Cooper Cary on some of the urban design components including lighting to help create a sense of safety. Distribution of people without isolated pockets will be looked at. Question: ls the Board of Education parking deck used for public parking? Answer: Staff of the Board of Education use the parking deck Monday - Friday 9:00 a.m. to 5:00 p.m. After those times and on weekends parking can be used by the public. Discussion Points: o Staff Comment: A way-finding system is important so that locations are known and answer the question whether the public can use existing parking decks. Outreach will be important to identify where parking decks exist.o Outdoor seating, as part of an open plaza, for people to socialize before and after theatre events possibly with temporary tent-like structure to protect from high temperatures in Augusta. APDD will look further into that.o Staff Comment: Railroad train passing through the downtown with high-sounding horn; APDD does not have control over that but something that will be noted as an issue. There are no cross gates so the blowing of the horn is a necessity. lt could be a part of the Augusta's Downtown Redevelopment Plan Update Page92 lmplementation Matrix and could be mentioned as an issue as this issue is not controlled by APDD. Aiken downtown has addressed the issue of parking in their downtown redevelopment plan. Their secondary streets give access to their businesses as easily as from the main street. Respondent invited people to go look at it. Also mentioned the cost to build high rise parking was S25,OO0 per space. APDD's response was that it was cheaper' Augusta Commission took a group to Savannah to look at how they operate parking. Savannah has parking meters and a Parking Authority that manages the system. lt also has a department that handles citations, going to court, and collection of funds. ldentify other partners that can participate. Parking stickers are used in Savannah as they can be sold but issues for that still exist. The parking issue has to be dealt with aggressively due to its impact on retailers in the downtown. Hopefully Augusta can learn from Savannah. Additional discussion needs to be done with addressing parking policies in place but implementation is what is needed. Staff Comment: As development takes place we will need to address parking that is off street. New residential is using on street. Same parking spaces are being counted. The parking Authority Director in Savannah can be invited to come to Augusta and possibly the Charleston Director and other areas with high traffic tourist counts to come and talk about additional strategies to improve parking in Augusta. Staff Comment: Food trucks has a parking component associated with it in terms of where they can park. We will delve a little more on the issue of parking within the document. Staff Comment: ln terms of appealing a ticket, that has not been dealt with as it relates to the existing parking policies. There is a need to have further discussions and figure out how that can be implemented in Augusta including possibly the Sheriff's Office collecting funds, other authorities that would issue tickets/citations as we do need to deal with the parking issue. Staff Comment: As development takes place, on street parking needs to be provided that is off street. New developments are using existing on street parking and those spaces in many cases are being double or triple counted in terms of available spaces. APDD is looking at that; it doesn't mean anything will be changed. Extend the Commons toward Ellis Street (great if also toward the Riverwalk); tear down the Kress Building which is an eyesore. Give the James Brown stature a better background when visitors come to take pictures. lt would extend the Commons and give access to parking on Ellis Street (parking garage and on the street). Maybe the city can buy it and turn it into an extended Commons. We need more parking downtown; also to use the Wells Fargo Building for parking on the weekend. Staff Comment: Need advertising of parking in the city that is free. Make sure to get with departments to make sure we have that up on the website. With additional 200 apartments tentatively planned for downtown, without additional parking it would create disorder; development in Savannah goes beyond the main street. Augusta's Downtown Redevelopment Plan Update Page 93 CBD boundaries are not all of downtown; there are discussions about pushing the boundaries out. There are more parking decks in Savannah than there are in Augusta. Maybe parking revenue bonds have to be issued to build more parking decks, but elected officials would have to address at some point. Currently, we have to use what we have to offset some of the parking needs and conducting the promotion of existing parking as part of an education to the public. Ellis Street with some lighting, landscaping and urban design treatments will make that area feel a lot safer to use. The Cranston firm who did the park Plan may have covered recommendations that included extending the Commons toward Ellis Street. APDD will look at that plan and any other newer plans that made recommendations of that nature. o Staff Comment: The suggested lmplementation Matrix will cover a timeline strategic to know who are the players, partners/ go forward with implementing versus having an idea and not do anything. euestion: Has anyone looked at moving people back and forward throughout the community to the downtown without them having to bring their cars, shuttle in from Columbia County, having descent cabs that are reliable, public transportation non-stop shuttle service throughout the evenings on the weekend so that people can have convenience, consistently and safely? Answer: A circulator hits multiple areas; most communities use them when there are parking problems. People will drive to outlining areas when they know that a circulator will picked them up in 5 minutes or so, they will use it. lf there isn't that predictability they will not use it. We have a new Transit Division Director who is excited about proving additional routes, activity and synergy. This is probably a good business model for someone who decides to start a route. Competition exists, why couldn't this be a model to get people from Columbia County to downtown Augusta? lf there are enough parking decks it is a lot easier to create synergy to move people around, even if those parking areas are not in the CBD. One of the challenges in Augusta is everybody has parking problems including Augusta University. lt's a community-wide issue for the areas located within a 4- S-mile radius of the CBD that we need a candid conversation to solve it. A circulator is favored if we can partner with AU to get people from there to downtown; that's important. Find a way to get the private sector to get them involved in providing those services to get people throughout Augusta, that would be great. lt's difficult because of the need to have multiple spots. Discussion Points: o Convention and Visitors Bureau brings 15-25 groups to Augusta for their annual meetings and added on to their convention facilities, spent 40 million dollars. The circulator could Augusta's Downtown Redevelopment Plan Update Page 94 be something that the CVB could tout to these perspective folks to come and see Augusta, we will help them get around. With the news of Augusta becoming the Army security focus for the U.S., we are going to be forced to do some things. ln addition to the circulator, I suggest we have volunteers and give them green jackets that say welcome to Augusta, Georgia. Work Broad Street and help people find parking and downtown friendly. Staff Comment: One of the things we have in the document and will expand a little more (Cooper Carry is also looking at it in more detail) is having a way finding system. Due to the lack of knowledge concerning free parking decks of those in the room, is problematic due to the need of knowing where they are located and how to get to them. Staff Comment: !n terms of the circulator, different entities can manage the circulator like the CVB or a Downtown Development District/Authority. ln some communities, they are the ones that run the circulator because they can create that partnership with the transit agency. We will look at al! of those options options when we come back out with the document. Question: Do they still have the trolley that circulate Broad Street on First Fridays; it is excellent and free perhaps they can extend over to the Department of Education parking deck? Answer: Yes, they still do that. That is a great idea. Partnerships could be made as the City cannot do this by itself. As partnerships are great opportunities for entrepreneurship so that things can get done of what is needed in the community. Hopefully the document will provide opportunities for people to confirm there is a real need so that people can make investments toward them. Discussion Points: o There have been advertisements, in connection with special events downtown like Arts in the Heart, where parking is available at The Depot site and a trolley can bring people to the event. o Staff Comment: That is helpful to address some of the needs. The document speaks of high density development and how to get more people downtown and the mix of people. When you look at the data, there is a flat line of growth for the downtown. That is not the case due to the people that are looking to move downtown but there are not a lot of choices of places where they want to reside. The second part of that is the parking. The parking is not all of iU the other piece is having good quality housing stock and choice. Hopefully that will come when we see the activity that is happening in that area. The circulator and parking is a challenge and a problem. o I am curious about seating and bike racks and public art and how the Arts Council, who is currently working on a master plan for public art, how that gets integrated because that Augusta's Downtown Redevelopment Plan Update Page 95 a a can be tied together with the Way Finding so there is a cohesive statement and understanding that this is downtown and this is what is going on here. Staff Comment: ln order to get people to come downtown; the plan is not an operations document, but hopefully talking about land uses and some other things to create synergy to invite people to come downtown to live, work and open businesses in this general area. The Parks and Recreation's plan deals with the Riverwalk and the Commons, those are plazas that are not developed. There must be an overlay. You want these things to mesh and not just to operate independently. Staff Comment: That is what the document will ultimately do by looking at the other plans. They are mentioned so that people can understand that we have acknowledged them. There are multiple plans out there and they are being worked on. The goa! is to have those documents at the end so that there is an identified partner and a table to look at. There are multiple ways of implementing these strategies. lt can be implemented through the Downtown Development Authority (DDA), Urban Redevelopment Agency (URA), a Housing and Community Development (HCD), or an urban renewal authority by creating some synergy with the Land Bank to get properties that can be redeveloped. APDD will have a recommended set of strategies for implementation so that there is one document to look at. lt is known that these things in the plan needs to be done, improved and funded. Question: Answer: What is the schedule for when all of these various plans come together? Today is the last day in getting some public input. We will go back over the next few weeks and incorporate what we have heard and start to pulltogether a draft implementation schedule and post it. ln the next thirty (30) days we will be back out with something that has more detail. t like going through a process that I get feedback of priorities from people in the community versus coming out with something that is finished. We now have the Parks and Recreation Plan. Several of their facilities are located within the downtown area. lt will give us a chance to see what the status for the Arts Counci! Master Plan so that we can pull some ideas and recommendations from that document and incorporate within this plan so that they are part of the partnership and team. My goal is to have something that we can talk about how you can implement possible funding options. This is an area planning type document instead of a framework. lt's a framework looking at all of the plans not just one, incorporating new ideas based on what we hear in the community. Discussion Points: o Representing some of the businesses downtown in looking at some of their financials, the number one complaint we get from the downtown business owners is souls across their Augusta's Downtown Redevelopment Plan Update Page 96 threshold from Sunday night through Thursday night. Friday and Saturday night are good. They need traffic rest of the week. The property controlled by the Board of Regents and the state to construct buildings on that property so that we can get the growth from the University over to the river to create bodies downtown during the week, stay downtown and go the lmperial Theatre. I think we will see a tremendous difference in the business financials with a L5% tweak in their sales would do during the nonevent times. The number one opportunity for these small businesses is to create the vibrancy and the cool factor, we have to generate traffic down here. As untapped resources, that property has been sitting vacant for too long. We need to get buildings built on that property. Staff Comment: I don't disagree; it is something we don't contro!. That's a challenge. lt might be something that we would have to write a letter to the Board of Regents to inquire about further development there. There has been some discussion about a variety of projects, but nothing has moved forward. A partner still has to be identified for development. Some funds they could not spend money on with regard to redevelopment from the University standpoint. We could end up with nice housing and no parking. With regard to exceptions in our policies, on the Farmhaus Burgers they put 6 loft apartments on top two stories of the property and on Ellis the same thing. We are trying to relax our loca! programs to allow lease hold buildout of that unused space that is above the business trying to attract business. Staff Comment: ln doing that that contributes toward the parking issue. Yes, it's one of the things I promote a lot is how to deal with the first floor store fronts and housing and offices on the floors above. l'm glad you offer funding for those that want to do that type of project. The restaurant time frames are something we don't control; it is a valid point. When a conference is here, people need to have a place to go to eat when a conference is in the downtown area. Augusta's Downtown Redevelopment Plan Update Page97 Cih xf ,1xgu118 TTIBLIC R IIVTEW IIIE ETI.IG Llrop in 6ec*lou Dot+ntcrrn Dctclopuren| Authorlly of Augurra 936 Broud $trctr, Suirc 107 Augu*ta, GA -lfl9ttIr* rdnrsday, Scptrnrb*r 'l C, ZlrI6 12:00 noon ln Z:U0 p,m, H.!i,1S[. Plilq:{ \rrne (.ifl Colot-r, Srrt+ IbOm Hrnail " /'.,r -.-,1r. 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TLol +{-< t ll(-fr-t-tb#t 5"-) Augusta's Downtown Redevelopment Plan Update Page 100 City of Augusta PUBLIC REVIEW MEETING Drop in Session Augusta-Richmond County 535 Telfair Streer I'r Floor Linda Beazley Meeting Room Augusta, GA 3090I Thursday, September I 5, 2016 4:00 p.m. to(:00 p.m. PLEASE PRINT Cify, County, State Phone t. (| >tz rl,r,fii-_ o. /lrdvt Lthl;r W Wqrre,',?rlta"l *Poo Z06-?zg-Ztbs- 1. 2. 5. 6. 8. 9. 10. ll. 12. 13. t4. 15. C+Fr->-E*K,LY N*,*,4 Pv tiuno : {Ft Z/i/ 4t'(,lit1tp,t#u_ Augusta's Downtown Redevelopment Plan Update Page 101 Appendix E. References and Resources Augusta-Richmond County Board of Assessors and Tax Commissioner's offices Augusta-Rich mond Cou nty Planning Com mission. Augusta-Richmond County Comprehensive Plan 2008.http://www.aueustaga.eov/319/Comprehensive-Plan Augusta-Richmond County Planning Commission. Comprehensive Zoning Ordinance of (Amended August 2015) http://www.aueustasa.gov/DocumentCenter/View/6091 Augusta-Richmond County Planning Commission. Various maps and plans: http ://www. a u gu stasa.sov/524lM a ps Georgia Depa rtm ent of Reven u e, http ://dor. geo rgi a. gov/ Augusta's Downtown Redevelopment Plan Update Page 102 Appendix F. Tax Parcel lD Numbers Municipal Building Complex Old Library Complex 047-1-259-OO-O 4.54 047-L-L92-OO-O 0.06 047-1-260-00-0 0.23 047-1-193-00-0 0.22 047-1-251-OO-O O.L2 04 7-1-L94-00-0 L.Lz 047-L-262-OO-O 0.13 047-1-263-00-0 O.27 DePot Site 047-1-265-00-0 0.4r 047-2-003-00-0 6.27 047-1-266-00-0 0.22 047-L-267-0O-O 0.45 500 Broad Street 047-1-268-00-0 0.30 047-1-304-00-0 0.30 Coliseum Complex Port RoYal 047-L-29L-OO-O L.26 037-3-200-00-0 1.30 }47-L-292-OO-O L.20 037-3-203-00-0 0.44 047-1-300-02-0 10.16 047-1-301-00-0 5.r4 047-3-019-00-0 0.11 047-3-020-00-0 0.38 047-3-020-01-0 0.06 047-3-021-00-0 0.50 047-3-O22-OO-O 0.42 Augusta's Downtown Redevelopment Plan Update Page 103 Appendix G. Project Area Status Proiect Nodes Downtown Aroas 1. llunlcipal Bullding Complex The Municipal Building Renovations and Modernizatlon ProJect (s+u+ million) includes the new Linda Beazley Community Room; new elevator tower features open lobbies with windows; the addition front Telfair Street and established as a new main entrance for the building; the renovations to the existing building include a total renovation of all nine floors (approx. 125,945 sq. ft.); and the new Commission Chambers' The scope of the project was modified to include the new lnformation Technology Building and renovations to the Engineering buildings located adjacent to the Municipal Building. lT staff moved into the new building in May 2015. The Augusta Commission voted to demolish the old lT Building in June 2015. Remediation took place in June-July 2015, and the actual demolition of the old structure began in July 2015. o congregation children of lsrael synagogue (525 Telfair street) - on June ZOt S the Augusta Commission voted to save two historic buildings on the government campus. Historic Augusta and Jack Steinberg assumed maintenance and other expenses on the buildingJfor five years as the museum plan develops. Steinberg partnered with Historic Augusta to formulate a plan to restore both properties which will be used as Augusta Historic Jewish Museum. The project has five years to succeed or the property reverts to city control. Address Parcel Acres 535 Telfair St Bldg. 3000 Bldg.4000 Bldg.5000 513 Telfair St 521 Telfair St 525 Telfair St *510 Greene St *502 Greene St Total 047-1 -259-00-0 047-1-268-00-0 047-1-265-00-0 047-1 -263-00-0 047-1-262-00-0 047-1-261-00-0 047-1 -260-00-0 047-1-267-00-0 047-1-266-00-0 4.54 0.30 0.41 o.27 0.13 0.12 o.23 0.45 o.22 6.67 Note: *Privately owned parcels. 2.600 Brcad Strod @ldingopeneddoorsasdowntownincubator.The building presently has five tenants, consists of arts groups. Address Parcel Acres 600 Broad St Total 047-1 -304-00-0 0.30 0.30 3.':OH Depot" Site ln 2011 the City of Augusta installed a new roof on the train depot structure to attract developments. Previously the Watermark development (also written into the downtown Augusta-North Augusta Master Plan) fell through because the recession. The Watermark was a $100 million plan to build a 150-room hotel, a 62,000-square-foot office building, 100 condos and a four-story parking garage, and turn the renovated Reynolds Street train depot into retail space. Address Parcel Acres 511 Reynolds St 047-2-003-00-0 6.27 Augusta's Downtown Redevelopment Plan Update Page 104 Downtown RedeveloPment Areas t_ Total 6.27 4. Port Royd Slte Oiscovery Ptaza is a 120,000 (approximate) sq. ft', two-story space located within the Port Royal building. The property is part of a mixed-use, high-rise development. The eighteen-story development is estimated to have been constructed in 1990 and consists of condominiums on the upper floors (approximately 56 units) and retail space and garage parking on the lower levels. originally, the building was constructed and operated as a shopping mall. The Shoppes of Port Royal mall operated from 1991-1994 and then became a children's science exhibition center and museum, The National Science Center's Fort Discovery. ln 2010, Fort Discovery closed permanently when the National Science Center relocated to Washington D.C. The space sat vacant until Unisys moved in on September 2015. The property is under new ownership and is undergoing repair and renovation work to improve the building Space for new office and business use. March 2015 Unisys signed lease contract to occupy the space and officially moved into the building on September 2015. Unisys presently occupies the space as call desk lT support. The company is expected to employ up to 700 workers by 2019. Future tenants will consist of medical building operation; restaurant operators (i.e. coffee, sandwich, and pizza shop). Address Parcel Acres 1 Seventh St Total 037-3-200-00-0 037-3-203-00-0 1.30 0.44 1.74 5. Gollsoum Gomplex Augusta-Richmond County Coliseum Authority requested $15 million in the city's SPLOST 7 (under the Category Quality of Life) to help fund upgrades for aged and outdated James Brown Arena, including possible new multipurpose area with a seating capacity of approximately 9,000 for concerts, sporting events, community events, meetings, futurity, and other events. Administrator Recommendation: $6 million The Augusta-Richmond County Coliseum Authority commissioned AECOM Technical Services to conduct the Augusta arena study. The study recommends a new arena with 10,000 seats, 14 luxury suites, 500 club seats, and 20,000 sq. ft. of meeting or exhibition space and tenant offices. The size of the new facility is approximately 250,000 sq. ft. and expected to cost between Address Parcel Acres 712 Telfair St 501 Seventh St 601 Seventh St 630 Seventh St 047-1 -291 -00-0 047-1-292-00-0 047-1 -300-02-0 047-1 -301 -00-0 047-3-022-OO-0 047-3-019-00-0 1.26 1.20 10.16 5.14 o.42 0.11 Augusta's Downtown Redevelopment Plan Update Page 105 Dovntown Redeve I oPment Areas 652 Seventh St *640 Seventh St Total 047-3-020-00-0 047-3-020-01-0 047-3-021-00-0 0.38 0.06 0.s0 19.23 $90 million and $110 million. The existing structure, the James Brown Arena is approximately 3S-year-old and contains 8,500- seat. There are discussions that a new arena should remain downtown, although an exact location is undecided. Note: "Previously listed as 635 Twiggs St. Staff verified address with lnformation Technology Department and new address was assigned. 6. Fgr-mer llaln UtrarY SIte ffiheCityofAugustaacquiredanadjacentproperty with street address 916 Greene Street to facilitate the repurposing of the former Augusta Library as the new headquarters and customer service office for Augusta Utilities. lt appears the Augusta Public Defender's Office might occupy the space instead. o May 2015 - Renovation project start (4.6 million). o November 2015 - Phase 1 completion, which include removing second-floor marble panels to add windows. Address Parcel Acres 902 Greene St *909 Telfair St*425 James Brown Blvd */**916 Greene St Total 047-1 -1 94-00-0 047-1-192-OO-0 047-1 -1 93-00-0 047-1 -1 95-00-0 1.12 0.06 0.22 o.32 1.72 Note: "Structure(s) on property has been demolished.*"Parcels were not originally included in the Downtown Redevelopment Areas. Augusta's Downtown Redevelopment Plan Update Page 106 Augusta's Downtown Redevelopment Plan Update Page 107 Commission Meeting Agenda 2/21/2017 2:00 PM Reauthorization of Rocky Creek Enterprise Zone Department:Housing and Community Development Department:Housing and Community Development Caption:Motion to reauthorize an ordinance designating Rocky Creek Enterprise Zone with expanded boundaries. Originally approved by Commission June 4, 2002. (Approved by Administrative Services Committee February 14, 2017) Background:The Augusta Code at 2-4 provides for the designation of Enterprise Zones as an economic development incentive for depressed areas suffering from disinvestment as a way to encourage reinvestment in housing and employment for the area. The area previously designated as Rocky Creek Enterprise Zone meets the criteria for designation and reauthorization found at O.C.G.A. 36-88-8. With the assistance of these incentives, the area encompassing the Rocky Creek Enterprise Zone projects to see continued growth and development over the coming years. The designation, in place since 2002, will continue to allow for the incentives to businesses that create 5 or more new jobs being exempt from ad valorem taxes on a scale over a 10-year period. Residential investment, with a minimum 5:1 improvement value, will also continue to be encouraged through the continued 10-year graduated ad-valorem property tax exemption as well. To better encourage economic development in the area, we are recommending extending the boundaries of the Rocky Creek Enterprise Zone to incorporate additional commercial and light industrial areas located directly adjacent to the previously existing boundaries. Please reference the attached maps and boundary descriptions for precise descriptions of the recommended boundary expansions. Analysis:The incentives of tax abatement are positive, and the theory is that revenue not realized due to the abatement would not have happened without the incentives. The abatement schedule for ad valorem taxes is as follows: -100% first 5 years; -80% for years 6 and 7; -60% for year 8; -40% for year 9 and -20% for year 10 In addition, the City could elect to waive fees and other forms of Cover Memo revenue. Financial Impact:See above. Alternatives:a)Re-authorize Rocky Creek Enterprise Zone with recommended boundary expansions (see attachment), b)Reauthorize Rocky Creek Enterprise Zone with previously existing boundaries, c)Do not re-authorize the Rocky Creek Enterprise Zone. Recommendation:Re-authorize Rocky Creek Enterprise Zone with recommended boundary expansions. Funds are Available in the Following Accounts: N/A. REVIEWED AND APPROVED BY: Cover Memo Rocky Creek Enterprise Zone Boundary Description – Final Revised Boundary Description: Beginning at the point of the intersection of the centerline of Milledgeville Road/Martin Luther King Jr. Boulevard and the centerline of Olive Road; thence in a southeasterly direction along the centerline of Olive Road to its intersection with the centerline of Gordon Highway (US 1/25/78/278); thence in a southwesterly direction along the centerline of Gordon Highway to a point of intersection with Peach Orchard Road (US 25); thence continuing in a southwesterly direction along the centerline of Peach Orchard Road (US 25) to a point of intersection with the centerline of Tubman Home Road/Mike Padgett Highway (State Route 56); thence continuing in a southeasterly director along the centerline of Mike Padgett Highway (State Route 56) to its intersection with the centerline of Nixon Road; thence in an easterly direction along the centerline of Nixon intersection with the right of way of the Norfolk Southern Railroad; thence in a southwesterly direction along the northwest right of way of the Norfolk Southern Railroad to its intersection with the centerline of Rocky Creek; thence in a westerly direction along the centerline of Rocky Creek to its intersection with the centerline of Deans Bridge Road; thence in a southwesterly direction along the centerline of Deans Bridge Road to the intersection with the centerline of Richmond Hill Road; thence in a southwesterly direction along the centerline Richmond Hill Road to its intersection with the centerline of the Bobby Jones Expressway (I- 520); thence in a westerly direction along the centerline of Bobby Jones Expressway to its intersection with the centerline of Old McDuffie Road; thence in a northerly direction along the centerline of Old McDuffie Road to its intersection with the centerline of Milledgeville Road; thence in a northeasterly direction along the centerline of Milledgeville Road to its intersection with the centerline of Wheeless Road; thence in a northeasterly direction along the centerline of Wheeless Road to its intersection with the centerline of Gordon Hwy (US 78/278); thence continuing in a northeasterly direction along the centerline of Highland Ave to its intersection with the centerline of CSX railroad; thence in an easterly direction along the centerline of CSX railroad to its intersection with the centerline of Killingsworth Road; thence in an southwesterly direction along the centerline of Killingsworth Road to its intersection with the centerline of Milledgeville Road; thence in a southeasterly direction along the centerline of Milledgeville Road Martin Luther King Jr. Blvd. to the point of beginning. Miles St Regency Blv d Milledgeville Rd Green MeadowsDr MurpheyRd Fifteenth St W F lo y d A v e Wh e e l e s s R d Milton Rd W i s e R d Shalimar Dr O l i v e R d Floyd Dr S i b l e y C t Fifte e nth A v e HardingRd D e xter C t Croft Rd Allen A ve Koger St M i l le d g e v i l le R d H a p p y C i r Marvin Pl K r a t h a D r Wylie Dr B r e n d a C t Wa rd Ave First Ave Estroff Ct G l e nn HillsDr Susan Cir Bass Ave Bream Ave Clary Dr D o r n C t Q uist D r Claudia Dr F i r C t Mavis St I v e y R d Lumpkin Rd Knox Ave Cactus Ct Scott Rd Suffolk Dr Princess Ct Yates Dr Ruby Dr L e e S t Ivey Rd Sherrod Dr Vernon Ct Weldon Dr Cornell Dr Derby Dr Wells Dr Virginia Rd N L e g R d Pin evie w Dr C a uth e n D r Dunham Ct Higdon St Albrig ht L n G olden Ave B ir d i e C t Frohman St Nixon Rd Meredith Dr Lumpkin Rd Elkins Ave Thomas Ln Miles Rd Busbia Ave Polo Ct Arden Ct Myrtle Ave Corbin Pl R i d g e R d Barry Dr Norton Dr S p a r k s R d P o t e e t S t Medlar St J u nip er D r W a rfie l d D r C arrier Pl Melton Rd Third Ave Circular Dr Jolles Ave Willis Dr Morehall Dr Herbert Ln H ar v a r d D r Floyd Rd Pricilla Dr Milo St T w elfth A v e S y d n e y S t O l i v e R d Arcadia Ct M o y e L n Potter Rd H a s t i n g s D r C o n n i e D r N L e g R d Bungalow Rd P e c a n S t Miles Ave LeslieCir Newman Dr S u m a c D r P ari s S t Conner Ct H a w t h o r n e D r V e t e r a n s R d Gordon Hwy R i d g e R d H a r d i n g R d Farris St Raleigh Dr Cypress St Wyman St GlennHillsDr Roxbury Ct Ele v e nth A ve Polo Rd Gibson Dr K e n s in gton DrW Alley Fairmont St W im berly Dr C ar m ell Pl Gordy Rd Belmont Ave P e r r i n R d Wylds Rd Dexter Rd C o m m e r c e D r Mixon Ct Fernwood Cir Catalina Dr J e n n if e r C t Savoy St SouthgateDr Acapulco Dr S u c c e s s A v e B elle m e a d e D r Biltmore Pl G r i ggs Ct P alm Ct S e n t r y C ir Rozella Rd Gordon HwyTateRd A c or n R d O e l l e r i c h A v e Sandra Dr D o r n R d Winter Rd Barnes Rd Alder Dr Fayetteville Dr Doris Rd Becket Ct Carp Dr F o urte e nth A v e T hirte e nth A v e M a r g a r e t C t Sibley R d Luck e y St Kaufman Dr Cooney Cir Darlington Dr Chester Ave B e r t r an d R d Douglas St T h o m p s o n D r Alley Easy St Reedale Ave Meadow St Henry Cir Blueberry Dr Bloomingdale St S u l liv an Rd Danville St Lynda Dr ParDr LionelSt W ilk i n s on C i r Abelia Dr J acksonSt Richards Rd Lively St Jordan Cir C orn er S t Woodbrier Ct G e o r g e t o w n D r Third Ave Mutimer Dr H u m m in g bird L n Bahama Dr Anne St Second Ave A s h m o r e D r King St PinewoodDr Jordan St Delmont St PennyhillDr Memory Dr Fleming Dr Lumpkin Rd First Ave Shirley Ave Old Louisville Rd Roosevelt Dr Branch St Young Forest Dr Lumpkin Rd Barrow Dr W ilc o A v e N e al S t P i e d m o n t S t Jefferson St Victoria Dr M a s o n R d C l a rkDr D i ckeyRd Gatewood Dr T u d orDr Glenn Hills Dr Thompson Rd Carroll Rd Sylvester Dr Kevin Dr Kensington Dr S Stevens Rd Redd Dr Elderberry Dr BandlerRd Lumpkin Rd C r o s s T r e e C t Gerald Dr E Chloe Ln GordonHwy Rhode s Dr Calvary Dr C o okRd Blanchard Rd DoverSt Milledgeville Rd Whistler Ln Deans Bridge Rd Eagle Dr Garr DrShark Dr Norfolk St Fairview Ave Cumberland Dr Davis Dr JudithL n Settlement Rd K e n nedyDr George Rd C herry R d BungalowRd Y o u n g Dr North Carolina Ave T u b m a n H o m e R d Oakridge St Circular Dr S t o r e y D r Hampton Dr K e n n y R d Nixon Rd N o rt o n B lv d Thom as L n O klah o m a A ve VirginiaAve Minor Pl Interstate 520 EB Peach Orchard Rd Norton Dr B ayvale R d S heratonDrHampton Cir Sims Ave Harold Rd Smith DrSanders Rd Rhonda Dr Hopie Rd Daniel Ave Roosevelt Dr A u g u s t a T e c h D r Killingsworth Rd C orn w all R d Haynie Dr Richard Ave Old Mcdu f f i e R d Wheele s s R d Deen Ave CorneliaRd C olemanAve Reese Ave Barbara Rd Golden Camp Rd JeanneRd Shirley Ave Shadow ood Dr Birdie Dr Bl a c k s t o n e StW K e n s i n g t o n D r N Sumac Dr P e a c h O r c h a r d R d R u b y D r G o l d e n C a m p R d Ridge Rd Bell Dr Cun ni n g h a m Dr Dent St KillebrewAve Tubman Home Rd W h i t e R d BaywoodDr JayAve G o r d o n H w y D e a n s B ri d g e R d Gordon Hwy Norton Rd Breeze Hill Dr Evangeline Dr J o e C o l e m a n R d Martin Rd Int e r s t a t e 5 2 0 WB V e rnonDr Richards Rd CareerDr Thomas Ln Interstate 520 EB Ofrp Doughty Rd Wi n n D r Tate Rd Overlook Rd Lumpkin Rd T r u x tonRd ColemanAve Milledgeville Rd Olive Rd Payton Rd Clinton Rd Collier Rd Deen Rd Gib s o n R d G ord o n H w y O nrp Shelby Dr G etz e n St Glenn Hills Cir Hillis Rd In t e r s t a t e 5 2 0 E B R i c h m o n d H ill R d Fran klin S t Richmond Hill Rd M ik e P a d g ett H w y B ayvale R d Chester Ave P a t e A v e D e a n s B rid g e R d Harrison Rd J e n nin g s R d W i n d s o r S p ri n g R d G o r d o n H w y Gordon Hwy Inters t a t e 5 2 0 W B Ofrp MarschalkRd G o r d o n H w y Rollingwood Dr JacquelineAve McAlpine Dr LakewoodDr Lyman St M L K i n g J r B l v d Wylds Rd Wa d e Rd BulldogWay Edward Dr MikePadgett H w y Go r d o n H w y EaglesWay Interstate 520 E B Old Mcduffie Rd Eastside Ct Lumpkin Rd D e a n s B rid g e R d H a m i lton Dr Old Savannah Rd Interstate520WBOnrp R o c k y C re e k R d Wald en Dr Georg e t o wn Dr W o ote n R d I n t er s t a t e 5 2 0 W B Kindling Dr D e a n s B r i d g e R d Benson Rd LumpkinRd A u g usta TechDr Interstate 520 W B Interstate520EB Legend Rocky Creek Original EZ Rocky Creek Proposed Expansion Rail Roads Rocky Creek Enterprise Zone - Proposed ExpansionRocky Creek Enter prise Zone - Proposed Expansion Produced By:City of AugustaInformation Technolgy Department - GIS Division525 Telfair Street, 3rd FloorAugusta, GA 309011/5/2017 chanti Augusta, GA Disclaimer The data represented on this map has been compiled by the best methods available. Accuracy is contingent uponthe source information as compiled by various agencies and departments both internal and external to theconsolidated government of Augusta, GA. Augusta, GA and the companies contracted to develop these data assumeno legal responsibilities for the information or accuracy contained on this map. It is strictly forbidden to sell orreproduce these maps or data for any reason without the written consent of the Augusta-Richmond CountyCommission. E 0 1,000500 Feet Document Path: \\augres005\GIS\001_GISMaps\002_Internal\Housing & Development\RockyCreek_Reauthorization\RockyCreek_EntZone_Proposed.mxd Commission Meeting Agenda 2/21/2017 2:00 PM Request to Review & Update to the Procurement Code Department:Procurement Department:Procurement Caption:Motion to approve authorization request for the Procurement and Law Departments to review and update the Procurement Code to incorporate recent changes in State Law regarding Partnership for Public Facilities and Infrastructure Act (SB 59) (Unsolicited Proposals). (Approved by Administrative Services Committee February 14, 2017) Background:Georgia Governor Nathan Deal signed into law new public-private partnership (P3) legislation, the Partnership for Public Facilities and Infrastructure Act (SB 59) (the Act) on May 5, 2015. The Act allows state and local government entities to partner with private entities on “qualifying projects,” broadly meaning any project deemed to meet a public purpose or public need and satisfying those requirements set forth under the Act. The Act covers those qualifying projects pursued with local government entities, meaning any county, municipality, consolidated government, or board of education, as well as with state government entities, including institutions of the University System of Georgia. The Act does not apply to projects procured through the State Transportation Board, the Department of Transportation, or the State Road and Tollway Authority; these state authorities are already authorized to engage in and procure P3 projects. Projects involving the generation of electric energy for sale, communication services, cable and video services, and water reservoirs, however, are not eligible to be qualifying projects under the Act. Summarized below are some of the key terms of the Act. The procurement process and requirements for projects on the local level are similar in many respects to the procurement process the State is required to follow. Certain distinctions are worth highlighting, however, and we have addressed these in more detail below. A local government must adopt a set of guidelines prior to executing an agreement for a qualifying project with a private entity. It may adopt the model guidelines from the Committee or establish its own set of guidelines as a policy, rule, regulation or ordinance, but such guidelines must contain such Cover Memo information that is required to be contained in the model guidelines under the Act. At a minimum, the model guidelines must set forth the following: · : Specific periods during the calendar year when the local government will consider unsolicited proposals for qualifying projects. · : Procedures for the financial review and analysis of an unsolicited proposal. · : Criteria for determining any fees that the local government elects to charge the private entity for the processing, review, and evaluation of an unsolicited proposal. · : A requirement that the local government issue a request for proposal (RFP) if it decides to proceed with a qualifying project pursuant to an unsolicited proposal. · : Procedures for posting and publishing notice of the opportunity to offer competing proposals, procedures for the processing, review, and consideration of competing proposals, procedures for determining whether information included in an unsolicited proposal should be released as part of any RFP to ensure fair competition, and procedures for identifying and appointing an independent owner adviser with certain expertise to assist the local government in evaluating unsolicited proposals if the local government elects to have such an adviser. Private entities may submit for consideration, and the applicable local or state government may approve, an unsolicited proposal for qualifying projects. Certain materials and information must be submitted as part of any unsolicited proposal, including a project description, a feasibility statement, a project schedule, a financial plan, a business case statement describing benefits to be derived from the project, and any such other materials that may be reasonably requested by the local or state government. The private entity bears all risk in submitting an unsolicited proposal and the local government has the right to reject any such proposal at any time without providing reason for its denial. Before the procurement process begins, the state or local government must decide which projects, both solicited and unsolicited, become “qualifying projects.” For unsolicited proposals, once a state or local government receives an unsolicited proposal, such public entity must review such proposal according to its guidelines adopted pursuant to, and the requirements set forth under, the Act and make a determination of whether such project meets a public purpose or public need. If a determination is made that a project is a qualifying project, the relevant state or local government entity will take the following steps: · First, seek competing proposals for the qualifying project by issuing an RFP; · Second, review all such proposals received in response to the RFP and rank them based on various factors, such as the cost of the project, the design of the project, the general reputation, expertise and financial capacity of the private entity, and benefits of the project to the public, among other factors; and · Lastly, negotiate with the highest-ranked private entity or the next-ranked private entity if it is unable to reach a comprehensive agreement or interim agreement with the highest-ranked entity. At any time during the above process, and prior to executing a comprehensive Cover Memo agreement, the relevant state or local government entity may cancel its RFP or reject all proposals received in response to an RFP for any reason whatsoever without any liability to the private entities or third parties. Upon determination of a qualifying project, the relevant state or local government entity and the selected private entity may enter into a comprehensive agreement setting forth the terms and conditions of such project. In addition to any terms and conditions that the state or local government entity determines will serve the public purpose contemplated by the Act, each comprehensive agreement must include, among other provisions, the following: · A thorough description of the duties of each party in the completion and operation of the qualifying project. · Dates and schedules for the completion of the qualifying project. · Any user fees, lease payments, or service payments as may be established by agreement of the parties (as well as any process for changing such fees or payments) and a copy of any service contract. · Any reimbursements to be paid to the state or local government entity for services provided by such public entity. · A process for reviewing the plans and specifications for the qualifying project, inspecting such, and monitoring the practices of the private entity by the relevant state or local government. · Terms regarding performance and payment bonds and insurance policies. · Provisions governing the rights and responsibilities of the parties in the event of termination or material default. · In the event of a material default by the private entity, the ability of the relevant state or local government entity to terminate the comprehensive agreement and exercise any other rights and remedies that may be available at law or in equity. Analysis:All power or authority granted under the Act to public entities is in addition to and supplemental to, and not in substitution for, the powers conferred by any other general, special, or local law. Remember, the Act does not apply to all procurement projects. For instance, state or local government entities that proceed with procurement pursuant to competitive sealed bidding or any other traditional purchasing options available under existing law are not required to comply with this Act. Financial Impact:None Currently Alternatives:Do not approve changing the Procurement Code to accept “Unsolicited Proposals”. Recommendation:N/A Funds are Available in the Following Cover Memo Accounts: REVIEWED AND APPROVED BY: Cover Memo SB 59/AP Senate Bill 59 By: Senators Hill of the 6th, Mullis of the 53rd, Gooch of the 5lst, Beach of the 2lst and Hill of the 32nd AS PASSED A BILL TO BE ENTITLED AN ACT I To amend Title 36 of the Official Code of Georgia Annotated, relating to local government, 2 and Title 50 of the Official Code of Georgia Annotated, relating to state government, so as 3 to provide for definitions; to provide guidelines for projects; to create the Partnership for 4 Public Facilities and Infrastructure Act Guidelines Committee and to provide for its 5 membership, terms, allowances, duties, and support; to provide for the manner by which 6 projects may be initiated; to provide for the approval process for projects; to provide for 7 evaluation criteria and review; to provide for agreements; to provide for default and 8 remedies; to provide for financing and grants; to provide for service contracts; to provide for 9 the dedication of certain property interests; to provide for sovereign immunity; to provide for l0 police powers; to provide for application of open meetings and open records laws; to provide I I a short title; to provide for related matters; to provide an effective date; to repeal conflicting 12 laws; and for other purposes. t5 l3 BE IT ENACTED BY THE GENERAL ASSEMBLY OF GEORGIA: SECTION 1. This Act shall be known and may be cited as the "Parbrership for Public Facilities and 16 Infrastructure Act." SECTION 2. Title 36 of the Official Code of Georgia Annotated, relating to local government, is amended by adding a new article to Chapter 91, relating to public works bidding, to read as follows: "ARTICLE 5 s. B. 59-l- t4 t5 t7 l8 t9 20 t5 2t 22 23 SB 59/AP 36-91-r 10. As used in this article. the term: asreement between the orivate entity 24 and the I 15. 25 (2) 'Develoo'or'development'means to olan. design. develop. finance, lease. acquire. 26 install. construct. operate. maintain. or expand. 27 (3) 'Local authority' means any local authoritv created pursuant to a local or eeneral Act 2g of the General Assembly. includine a joint public instrumentality. 29 (4) 'Local govemment' means any county. municipalit)r. consolidated governrnent. or 39 board ofeducation. 3l (5) 'Private entity' means any natural person. comoration. eeneral partnership. limited 32 liabilitY comPany. limited parhershio. joint venture. business fust. public benefit 33 3a :s Eovemment or submitted by a orivate entity as an unsolicited proposal in accordance with 36 this article and subsequently reviewed and anproved b], a local eovemment. within its 37 sole disc.etior- as meetins a p,rblic putpose or p.,blic need. This term shall not include 3g and shall have no aoplication to any oroject involvingl 39 (A) The Seneration of electric energy for sale pursuant to Chapter 3 of Title 46: 40 (B) Communications services pursuant to Articles 4 and 7 of Chapter 5 of Title 46:4l (c) cuble *d rid"o se*ice. p*so*t to chupt".76 of thi, titr", o, 42 (D) Water reservoir projects as defined in paraeraoh ( l0) of Code Section 12-5-47 1 . +o operation of a qualifyins proiect. 47 (.8) 'Unsolicited proposal' means a written proposal for a qualiirine rfroiect that is 4g received by a local govemme.rt arrd is not in resoonse to any request for proposal for a 49 qualit/ine project issued by a local government. 36-91-llt. (a) The Partnership for Public Facilities and Infrastructure Act Guidelines Conunittee is 52 established to prepare model zuidelines for local sovemments in the imolementation of this article. s. B. 59 ,!-L- s0 5l 43 l5 SB 59/AP 54 (b) The comrnittee shall be composed of ten persons. Except for the local qovemment 55 officials or staff aopointed to the committee. each committee member shall have subject 56 matter expertise in architecture. construction manaeement. ensineerine. finance. or real 57 estate development. These appoinhrents shall be made as follows: 58 (l) The following members shall be aopointed by the Governor: 59 (A) One member or employee of a county eovendne authorit-v: 60 (B) One member or emplovee of a municipal governing authoritv: 61 (C) One member or employee of a local board of education: and 62 (D) One licensed member of the State Bar of Georsia with expertise in representing 63 local government in public works construction. 64 (2) The followine members shall be appointed by the Speaker of the House of 65 Representatives. provided that one of these appointees shall have expertise in workine 66 with local sovernment: 67 (A) One member of the business communitv with expertise in construction 68 management ernployed by a finn with less than $25 million in annual revenue: 69 (B) One member of the business community who is a licensed architect and 7O (C) One member of the business communi8 with exoertise in real estate development: 7l and 72 (3) The following members shall be appointed by the Lieutenant Governor. provided 1@.73 one of theqe appointees shall have exoertise in workins with local qovemment: 74 (A) One member of the business community with expertise in construction 75 management employed by a firm with more than $25 million in annual revenue: 76 (B) One member of the business community who is a licensed professional engineer: 77 and 78 (C) One member of the business communitv with expertise in finance. 79 (c.) The terms of these committee aopointments shall be for two years. At least ttnee of 80 tlrese appointees shall reside outside of the metropolitan Atlanta area. The appointments 81 shall be made as soon as feasible. but not later than Auzust 1. 2015. The committee shall 82 meet once a month or as needed and shall issue model guidelines to local eovemments no 83 later than July l. 2016. Such zuidelines shall be updated every two years. The members 84 of the committee shall elect a chairperson and a vice chairperson who shall serve for 85 two-year terms in such office. 86 (d) Citizen members shall receive a daily expense allowance in the amount specifred in 87 srrhsecfion (h't of Code Section 45-7-21 as well as the mileaee or transDortation allowance 88 s. B.59 -3- authorized for state employees. SB 59/AP 89 (e) Staff suDDort shall be provided by the Department of Administative Services. the 90 Governor's office. and the Offrce of Planning and Budget. 9t 36-91-1t2. 92 (a) Prior to executing any comprehensive agreement for the development or operation of 93 a qualit^ng project pusuant to an unsolicited oroposal received b), a local sovernment 94 under this article. the local sovemment shall adoot either: 95 (1) The model guidelines from the ParErership for Public Facilities and Infrastructure Act 96 Guidelines Committee: or 97 (2) Its own guidelines as a oolicy" rule. regulation. or ordinance. which shall contain each 98 of the factors identifred in subsection (b) of this Code section. 99 (,b) The model zuidelines shall include. at a minimum. the followine: 100 (1) The Deriod of time each calendar year when the local eovemment will consider l0l receivins. Drocessing. reviewine. or evaluating unsolicited proposals for quali+/ing 1g2 Projects. and such limited time period shall be established within the sole discretion of 103 the local government: (2) Procedures for the financial review and analysis ofan unsolicited proposal tlhat may include: (A) A cost-benefrt analysis: 15 104 105 106 107 108 109 ll0 lll tt2 tt4 ll9 120 t2l t22 s.8.59 -4- I 13 or debt or equity investments bv the private entiW: and an unsolicited proposal: proposals: 123 126 127 15 SB 59/AP (-6) Procedures for ttre processing, review. and consideration of competing proposals. and 124 the period for the processing. review. and consideration of competing orooosals shall not 125 be less than 90 days: (7) Procedures for deterrninine whether information included in an unsolicited proposal shall be released as oart ofany reouest for prooosals to ensure fair comoetition: and 128 (8) Procedures for identifying and appointing an indeoendent owner adviser to the local 129 ggvernment with expertise in architecture. engineerine. or construction management to 130 assist in the evaluation of an unsolicited prooosal and to serve as owner adviser to the local 13l government if the local sovemment chooses to pursue any ensuing solicited bid process. The local sovernment shall not be oblieated to engaee such services. 36-91-1 13. (a) If a local government adopts a rule. regulation. or ordinance affirming its participation 135 in the process created in this article. a orivate entity may submit an unsolicited proposal for 136 a project to the local government for review and determination as a qualitiing project in 137 accordance with the zuidelines established by the local government. Any such unsolicited 138 proposal shall be accompanied by the followine material and information: I 3 9 ( 1 ) A proj ect description. including the location of the proj ect. the conceptual design o f I 40 such facility or facilities. and a conceptual plan for the provision of services or l4l technology infrastructure: 142 (2) A feasibility statement that includes: 143 (A) The method by which the orivate entity proposes to secure anlz necessary property 144 interests required for the project: 145 (B) A list of all oermits and approvals required for the project from local. state. or 146 federal agencies: and * 147 (C) A list of public utility facilities. if any. that will be crossed by the project and a 148 statement of the plans of the orivate entity to accommodate such crossings: 149 (3) A schedule for the initiation and completion of the proiect to include the oroposed 150 major responsibilities and timeline for activities to be performed by both the local 151 government and private entity as well as a proposed schedule for obtaining the permits 152 and aoprovals required in subparagraph (B) ofparaeraoh (2) ofthis subsection: 153 (.4) A financial plan setting forth the private entitv's general plans for financine the 154 project. including the sowces of the private entity's funds and identification of any 155 dedicated revenue source or proposed debt or equit-v investment on behalf of the private 156 entity: a s. B. s9 -5- 132 133 t34 15 sB 59/AP ,-description of user fees. lease payments. and other service payments over the 157 term of the comprehensive aereement pursuant to Code Section 36-91-115: and the 158 methodology and circumstances for changes to such user fees. lease Da)rrnents. and other 159 service payments over time: lSQ (5) A business case statement that shall include a basic description of any dfuect and 161 indirect benefits that the private entity can provide in deliverins the project. includine 162 relevant cost. qualitv. methodolosv. and process for identifying the oroject and time 163 frame data: 164 (6) The names and addresses of the persons who may be contacted for fur,ther 165 information concerning the unsolicited proposal: and 166 (7) Such additional material and information as the local qovernment may reasonably 167 reqgest. 168 (b) For an.'r unsolicited proposal of the development of a proiect received by a local 169 governrnent. the local government may charge and retain a reasonable fee to cover the costs 170 of processine. reviewine. and evaluating the unsolicited oroposal. including. without 171 limitation. reasonable attorney's fees and fees for financial. technical. and other necessar-v 172 advisers or consultants. 173 (c) The local government may reject any proposal or unsolicited prooosal at any time atdl74 shall not be required to orovide a reason for its denial. If the local govemment rejects a 175 proposal or unsolicited proposal submitted by a Eivate entity. it shall have no obligation 176 to return the proposal. unsolicited proposal. or any related materials following such 177 rejection. 178 (d) A private entity assumes all risk in submission of a proposal or unsolicited proposal 179 in accordance with subsections (a) and (b) of this Code section. and a local eovernment 180 shall not incur any oblieation to reimburse a private entity for any costs. damaees. or loss l8l of intellectual property incurred by a private entitv in the creation. development. or 182 submission of a proposal or unsolicited proposal for a quahryins project. 183 36-91-1t4. 184 (a) The local government may approve the project in an unsolicited prooosal submitted by_185 a orivate entitv pursuant to Code Section 36-91-113 as a qualitrins project. Determination 1 86 by the local govemment of a qualitving proj ect shall not bind the local government or the 187 private entity to proceed with the qualiffine project. 188 (b) Upon the local eovernment's determination of a qualirying project as orovided in 189 subsection (a) of this Code section. the local government shall: 190(1) Seekcompetineproposalsforthequaliryingprojectbyissuinearequestforl9lprspscab for not less than 90 days: and s. B. 59 -6- SB 59/AP 192 (2) Review all proposals submitted in response to the request for proposals based on the 193 ;riteria established in the request for proposals. 194 (c) When the time for receivins nrooosals exoires- the local sovernment shall first rank the 195 proposals in accordance with the factors set forth in the request for proposal or invitation 1!S for bids. The local govemment shall not be required to select the proposal with the lowest l!/ price offer. but it may consider price as one of various factors in evaluatins the proposals llg received in resoonse to the reouest for prooosals for a quafirying project. Factors that ma], 199 be considered include: 200 (1) TheprooosedcostofthequaHqiineoroiect: 201 (2) The general reputation. industr.v experience. and financial capacitv of the private 202 entity: (3) The oroposed design of the qualifying project: (4.) The elieibility of the facilitv for accelerated selection. review. and documentation timelines under the local government's guidelines: (5) Benefits to the public: (6) The orivate entity's compliance with a minority business entemrise participation plan: (7) The private entitv's olans to emnloy local contractors and residents: and 209 (8) Other criteria that the local govemment deems appropriate. 210 (d) After rankine the proposals. the local eovernment shall beein neeotiations with the frst 2l I ranked orivate entity. If the local eovemment and the first ranked private entity do not 212 reach a comprehensive agreement or interim agreement. then the local govemment may 213 conduct nesotiations with the next ranked private entity. This orocess shall continue until2l4 the local government either voluntarily abandons the process or executes a comrrrehensive 21 5 216 (e) At any time during the process outlined in this Code section but before the firll 217 execution of a comorehensive aereement. the local govemment may. without liability to 213 anY Drivate entitY or third party. cancel its request for oroposals or reject all pronosals 219 -received in response to its reouest for proposals. including the unsolicited proposal. for an:r 22g reason whatsoever. 221 (0 Nothine in this article shall enlarse. diminish. or affect the authorit),. if any. otherwise 222 possessed by the local government to take action that would impact the debt capacity of the 223 State of Georsia or anv local eovernment. The credit of this state shall not be pledged or 224 loaned to any private entity. The local govemment shall not loan money to the private 225 entity in order to finance all or a oortion of the qualitrine project. A multiyear lease entered 226 intob:r a local sovemment which is not terminable at the end of each fiscal year during the 227 term of s. B. 59 -7 - 15 203 204 205 -206 207 208 15 SB 59/AP -tne rcase sndt Ue co 228 lease. and ,uch lease shall aoply aeainst the debt limitations of the local eovemment. 229 36-91-115. 230 (a) The comprehensive aqreement entered into between the local sovernment and the 231 orivate entity selected in accordance with this article shall include: 232 (l) A thorougtr description of the duties of each party in the completion and ooeration 233 of the qualit/ing oroject: 234 (2) Dates and schedules for the completion of the qualiiiine oroiect: 235 (3) Any user fees" lease payments. or service payments as may be established by 236 aereement of the parties. as well as any process for changinq such fees or payments 237 throughout the term ofthe asreement. and a copy ofany service contract: 238 (4) Any reimbursements to be paid to the local government for services provided by the 239 local government: ..-240 (5) A process for the review of plans and specifications for the qualityine project by the 241 -ocal government and approval by the local government if the plans and specifications 242 conform to reasonable standards acceotable to the local government: 243 (6) A process for the periodic and final inspection ofthe qualitring project by the local 244 government to ensure that the private entity's activities are in accordance with the 245 provisions of the comprehensive agreement: 246 (7) Delivery of performance and payment bonds in the amounts required in Code 247 Sections 36-91-70 and 36-91-90 and in a form acceotable to the local eovernment for 248 those components of the qualif.ving project that involve construction. and surety bonds. 249 letters of credit. or other forms of securitv acceptable to the local sovemment for other 250 phases and components of the development of the qualifying project: 251 (8) Submission of a oolicy or policies of public liabilitv insurance. copies of which shall 2Jl be filed with the local eovernment accompanied by proofs of coverage. or self-insurance. 253 each in form and amount satisfactory to the local eovernment and reasonably sufficient 254 to ensure coverage of tort liability to the public and employees and to enable the 255 continued .rperation of the quafiryme project: 256 (9) A process for monitorine the practices of the private entity by the local eovernment 2JJ to ensure that the quali8rins project is prooerly maintained: 258 ( 10) The filine of approoriate financial statements to the local government on a periodic 259 basis: and 260 (11) Provisions eovernine the rights and responsibilities of the local eovemment and rhe 261 private entity-in the event that the comprehensive agreement is terminated or there is a 262 material default by the private entity. includine conditions governing s. B. 59 -8- 15 SB 59/AP ., assumption of the 263 duties and responsibilities of the private entitv by the local govemment and the transfer 264 or purchase of property or other interests of the private entity by the local government. 265 including provisions compliant with state constitutional limitations on public debt by the 266 local sovemment. Such policies and procedures shall be consistent with Code 267 Section 36-91-1 16. 268 (b) The comprehensive asreement may include such other terms and conditions that the 269 local eovernment determines will serve the public purpose of this article and to which the 270 private entit), and the local sovernment mutually asree. includins. without limitation. 271 provisions reearding unavoidable delays and provisions where the authoritv and duties of 272rhe private entity turder this article shall cease and the qualit/ins oroject is dedicated to the 273 local government for public use. 274 (c) Any chanses in the terms of the comprehensive asreement. as may be agreed upon by 275 the parties from time to time. shall be added to the comprehensive ag:eement by written -276 amendment. )77 (d) The comprehensive aereement may provide for the development of phases or segments 278 of the qualifying project. 279 36-9r-116. 280 (a) Intheeventofamaterialdefaultbytheprivateentity.thelocalsovernmentmav28l terminate. with cause" the comprehensive agreement and exercise any other rights and 282 remedies that may be available to it at law or in equity. includine. but not limited to. claims 283 under the maintenance. performance. or payment bonds: other forms of securitv: or letters 284 ofcredit requfued by Code Section 36-91-1 1 5. 285 (b) The local government may elect to assume the responsibilities and duties of the private 286 entity ofthe oualitrine project. and in such case. it shall succeed to all ofthe risht. title. 287 and interest in such qualifoine oroject subiect to statutory limitations on the availability of 288 future aooropriated or otherwise unoblieated funds. 289 (c) The power of eminent domain shall not be delegated to any nrivate entity with respect -90 to any project commenced or proposed oursuant to this article. Any local govemment 291 havinq the power of condemnation under state law may exercise such oower of 292 condemnation to acquirc the qualifyine project in the event of a material default by the 293 private entitv. Any person who has perfected a security interest in the qualitvine project 294 may participate in the condemnation proceedings with the standine of a property owner. 295 (d) In the event the local government elects to take over a qualit/ing project pwsuant to 296 subsection (b) of this Code section. the local government may develop the qualifying 297 oroject. impose user fees. and impose and collect lease payments for the use thereof. s. B. 59-9- 15 SB 59/AP 36-91-117. All power or authority granted by this article to public entities shall be in addition and 300 supplemental to. and not in substitution for. the powers conferred by any other eeneral. 301 special. or local law. The limitations imoosed by this article shall not affect the powers 302 conferred by any other general. special. or local law and shall apply only to the extent that 303 a local govemment elects to proceed under this article. 36-91-1 18. Nothing in this article shall be construed as or deemed a waiver of the sovereign or official immunity of any local eovernment or any officer or employee thereof with respect to the participation in. or approval of. all or any oart ofthe qualifyine proiect or its operation. 308 including. but not limited to. interconnection of the qualifying project with any other 309 infrastructure or project. SECTION 3. Title 50 of the Official Code of Georgia Annotated, relating to state government, is amended 323 by adding a new chapter to read as follows: ''CHAPTER 5C 50-5C-1. As used in this chapter. the term: s. B. 59 -10- ..-298 299 304 30s 310 36-91-tt9. i 1 I (-a) Local eovernments that proceed with procurement pursuant to competitive sealed 312 biddine as defined in Code Section 36-91-2. or any other purchasins ootions available 313 under current law. shall not be required to comoly with this article. 314 (b) Nothine in this article shall apoly to or affect the State Transportation Board. the 315 Department of Transportation. or the State Road and Tollway Authoritv. or any project 316 thereof. 317 (c) Nothing in this article shall abrogate the obligations of a local government or private 318 entitv to comply with the public meetines requirement in accordance with Chapter 14 of 319 Title 50 or to disclose public information in accordance with Article 4 of Chapter 18 of 320 Title 50." 306 307 321 322 324 325 326 15 327 SB 59/AP (l) 'Affected local jurisdiction' means any county. municipality. or school district in 328 which all or a portion of a qualirying project is located. 329 (2) 'Comprehensive agreement'means the written aereement between the private entity 330 and the responsible public entity required by Code Section 50-5C-5. 331 (3) 'Develop'or'development'means to plan. design. develop. finance. lease. acquire.332 install. construct. operate. maintain. or exoand. 333 (4) 'Person' means an individual. corporation. partnershio. trust. association. or other 334 legal entity. 335 (5) 'Private entity' means any natural oerson. comoration. seneral partnership. limited 336 liability company. limited oartrrership. ioint venture. business trust. public benefit 337 comoration. nonorofit entity. or other business entity. 338 (6) 'Public entity'means a department. agency. board. bureau. commission, authority. or 339 inskumentality of the State of Georgia. including the Board of Reeents of the Universitv 34Q -.System of Georgia as well as a local eovernment or local authority. 341 (7) 'Oualitrine project' means any project submitted by a private entit-y as an unsolicited 342 DroPosal in accordance with this chapter and subsequently reviewed and approved by a 343 responsible public entilv. within its sole discretion. as meetine a public oumose or public 144 need. This term shall not include and shall have no application to anv oroject involvine: 345 (A) The generation of electric enerey for sale pursuant to Chapter 3 of Title 46: 346 (B) Communications services oursuant to Articles 4 and 7 of Chapter 5 of Title 46: 347 (c) cable and video services pursuant to chapter 76 of ritle 36: or 348 (D) Water reservoir projects as defined in paraeraph (10) of Code Section 12-5-471. 349 which shall be eoverned by Article 4 of chaoter 9l of ritle 36. 350 (8) 'Responsible public entity' means a public entity that has the power to contract with 351 a private entity to develop an identified qualitrine prolect. For any unsolicited oroposal 352 for a project at one or more institutions of the University System of Georgia. the 353 responsible public entit-v shall be the Board of Reeents of the University System of 354 Georgia or its -4esignees. For any unsolicited proposal for a oroJect for one or more state 355 sovernment entities. other than an institution of the University System of Georeia. the 356 responsible public entity shall be the State Properties Commission. 357 (9) 'Revenue'means all revenues. income. eamings. user fees. lease pa)rments. or other 35g service Dalrments arising out of or in connection with suoporting the develorrment or 359 operation of a qualifying proiect. 360 (10) 'Unsolicited proposal' means a written oroposal for a qualitring project that is 361 received by a responsible public entity and is not in resoonse to an.'y request for proposal 362 issued by a responsible public entity. s. B. 59 - 11- SB 59/AP .363 50-5C-2. i64 For any oualitring oroiect undertaken by the State Properties Commission- the Georeia 365 State Financing and Investrnent Commission shall be solely authorized to develop 366 guidelines for this process. For any qualifrine project undertaken b), the University 367 System of Georeia. the Board of Reeents of the Universitv System of Georsia shall be 368 solely authorized to develop guidelines for this process. 369 50-sC-3. 370 (a) Between May I and June 30 of each year. a private entitv may submit an unsolicited 371 proposal for a project to the responsible public entitv for review and determination as a372 qualifying project in accordance with the guidelines established b], Code Section 50-5C-2. 373 Any such unsolicited proposal shall be accompanied by the following material and 374 information: 375 (l) A project description. includine the location ofthe project. the conceptual design ofllS such facility or facilities. and a conceptual plan for the provision of services or -- 377 technology infrastructure: 378 (2) A feasibility statement that includes: 379 (A) The method by which the orivate entitv proposes to secure an:r necessary oropert], 380 interests required for the project: 381(B) Alistofallpermitsandapprovalsrequiredfortheprojectfromlocal.state.or382federal agencies: and 383 (C) A list of public utility facilities. if any. that will be crossed by the project and a 394 statement of the olans of the private entity to accommodate such crossings: 385 (3) A schedule for the initiation and completion of the oroject to include the proposed 3g6 maior reqponsibilities and timeline for activities to be oerformed b), both the public and 3g7 Drivate entity as well as a nroposed schedule for obtaining the perrnits and aoprovals 388 required in suboaragraph (B) ofparagraph (2) ofthis subsection: 389 (4) A financial plan settine forth the orivate entity's eeneral olans for financing the 39g project. includins the sources of the orivate entity's funds and identification of any 391 dedicated -evenue source or proDo 392 entiY.. a description of user fees" lease pa ments. and other service payments over the 393 term of the comprehensive aereement pursuant to Code Section 50-5C-5: and the 394 methodology and circumstances for changes to such user fees. lease payments. and other 395 service payments over time: 396 (5) A business case statement that shall include a basic description of any direct and 397 indirect benefits that the private entitv can provide in deliverine the oroJect. includins 398 relevant cost. ouality. methodoloey. and process for identit/ing the project and time 399 frame data: s. B.59-t2- t5 15 sB 59/Ap -_ 400 (6) The names and addresses of the oersons who may be contacted for further 401 information concernine the unsolicited proposal: and 402 (D Such additional material and information as the respbnsible public entit), may 4g3 reasonably request. 404 (.b) For any unsolicited nroposal for the development of a project received b), a responsible 405 public entity. the private entity shall reimburse the responsible oublic entity for the actual 496 costs incurred to process. review. and evaluate the unsolicited proposal. includine. without 407 limitation. reasonable attorney's fees and fees for financial. technical. and other necessary 4gg advisers or consultants. 409 (c) Any private entity submitting an unsolicited proposal under subsection (a) of this Codle 410 section to a resoonsible public entitv shall also notif), each affected localjurisdiction by 41 1 fumishing a copy of its unsolicited proposal to each affected local jurisdiction. 412 (d) Each affected localjurisdiction that is not a responsible public entit], for ttre respective 413 Droiect may. within 45 days after receivine such notice. submit any comments reeardin&414 ..- the unsolicited oroposal it may have in writine to the responsible public entitv and indicate 415 whether the project is compatible with local plans and budgets. A proiect shau be 416 consistent with zonine and land use rezulations of the responsible public entity and each 417 affected local iurisdiction. 418 (e) The responsible public entit), may reject any proposal or unsolicited proposal at any 419 time and shall not be requircd to provide a reason for its denial. If the responsible public 420 Zt no obligation to return the prooosal. unsolicited proposal. or any related materials 422 followine such rejection. 423 424 42s 428 429 426 or 427 431 the 432 oroject. 433 (b) Upon the resoonsible public entity's determination of a qualit ing oroject as provided 434 in subsection (a) of this Code section. the resoonsible oublic entitv shall: s. B. s9 -13- submission ofa proposal or unsolicited p.oposal for a qualifyrne proJect. 15 sB 59/AP ,435 (l) Seek competins proposals for the qualiryins project by issuins a request for 436 prooosals rbr not less than 90 days: and 437 (2) Review all proposals submitted in response to the request for prooosals based on the 438 criteria established in the request for proposals. 439 (c) 's/hen the time for receiving proposals expires. the responsible public entitv shall first 440 rank the proposals in accordance with the factors set forth in the request for proposal or 441 invitation for bids. The responsible public entity shall not be required to select the proposal 442 with the lowest price offer. but it may consider price as one of various factors in evaluatin&443 the oroposals received in response to the request for proposals for a qualif]ring project. 444 Factors that malz be considered include: 445 (1) Theproposedcostofthequalifyineproject: 446 (2) The eeneral reputation. industr.v experience. and financial capacit-v of the private 447 entity; 448 -449 450 451 452 (3) The proposed desien of the qualitring project: (4) The eligibility of the facility for accelerated selection. review. and documentation timelines under the responsible oublic entity's guidelines: (5) Benefits to the oublic: L6) The private entity's compliance with a minority business entemrise narticipation plan: 453 (7) The orivate entitv's plans to employ local contactors and residents: and 454 (8) Othe. ctiteria that the.esporrsible public entity deems appropriate. 455 (d) After rankine the prooosals. the resoonsible public entity shall begin nesotiations with 456 the fllst ranked private entity. If the responsible public entitv and the first ranked private 457 entitY do not reach a comprehensive aereement or interim agreement. then the responsible 453 Dublic entity may conduct nesotiations with the next ranked orivate entity. This process 459 shall continue until the responsible public entity either voluntaril), abandons the process or 466 executes a comprehensive agreement or interim agreement with a Drivate entity. 461 (e) At any time during the orocess outlined in this Code section but before full execution 462 463 Drivate entitY or third party. cancel its request for prooosals or reiect all Droposals receivedl 464 in resDonse to its request for proposals. including the unsolicited prooosal. for anlr reason 465 whatsoever. 466 (fl Nothine in this chapter shall enlarge. diminish. or affect the authoritv. if any. otherwise 467 possessed by the responsible oublic entity to take action that would impact the debt 468 capacitv of the State of Georsia. The credit of this state shall not be pledeed or loaned to 469 any orivate entity. The resoonsible public entit), shall not loan money to the orivate entity 470 in order to finance all or a portion of the qualitrine project. All s.8.59 -14- SB 59/AP Dower or authority granted 471 by this chaoter to oublic entities shall be in addition to and supplemental to. and not in 472 substitution for. the powers conferred by any other general. special. or local law. The 473 limitations imposed by this chapter shall not affect the powers conferred by any other 474 general. special. or local law and shall apoly only to the extent that a public entity elects 475 to proceed under this chapter. A multiyear lease entered into by the state as lessee under 476 this Code section which is not terminable at the end of each fiscal year during the term of 477 the lease shall be subject to and comply with the provisions of Code Section 50-16-41. 478 specifically including compliance with any multiyear contract value authority adopted by 479 the Georeia State Financine and Invesknent Commission for each fiscal year. 480 50-5C-5. 481 (a) The comprehensive agreement entered into between the responsible oublic entit), and 482 the orivate entity selected in accordance with this chapter shall include: --483 (l) A thorough description of the duties of each partv in the completion and operation 484 ofthe qualitrins project: 485 (2) Dates and schedules for the completion of the qualifyine project: 486 (3) AnY user fees. lease payments. or service payments as ma.'t be established by 437 aqreement of the Darties. as well as any orocess for changine such fees or pavments 4gg thro,,ghorrt the ter- of the ae.eement. and a copy of any service contract:489 +qo by the responsible public entitv: 491 15 492 493 494 495 responsible 499 oublic bonds. letters of credit. or other forms of securitv acceptable to the responsible public 501 entitv for other phases and comoonents of the development of the qualifying project: s03 be filed with the responsible public entit, accomoanied by proofs of coverase. or 504 self- imuance. each in form and amount satisfactory to the resoonsible public entitv and s. B. 59 -15- of the comprehensive agreement: 15 SB 59/AP 505 reasonably sufficient to ensure coverage of tort liability to the public and employees and 506 io enable the continued operation of the oualifring project: 507 (9) A process for monitorine the practices of the private entity by the responsible public 508 entity to ensure that the qualiffine project is properly maintained: 509 (10) The filing of appropriate financial statements to the resoonsible public entitv on a 510 Leriodic basis: and 5 I I ( I 1) Provisions sovernine the rights and responsibilities of the responsible public entit), 5 1 2 and the private entity in the event the comprehensive agreement is terminated or there is 513 q material default by the private entity" includine conditions governine assumption of the 514 duties and responsibilities ofthe private entity bv the responsible public entitv and the 515 transfer or purchase of property or other interests of the private entity by the responsible 5 16 public entitv. includine provisions compliant with state constitutional limitations on 517 public debt. 5 18 (b) The comprehensive aereement may include such other terms and conditions that the 519 resporsible oublic entity determines will serve the public pumose of this chaoter and to 520 which the private entity and the resoonsible public entity mutually aeree. includine. 521 without limitation. provisions reeardins unavoidable delays and provisions where the 522 authority and duties of the private entity under this chapter shall cease. and the qualifying 523 project is dedicated to the responsible public entity. 524 (c) Any chanees in the terms of the comprehensive agreement. as may be aereed uoon by 525 the parties from time to time. shall be added to the comprehensive asreement by written 526 amendment. 527 (d) The comorehensive agreement ma), provide for the develooment of phases or seements 528 of the qualit/ing oroject. s29 50-5C-6. 530 (a) In the event of a material default bv the private entity. the responsible public entity may 531 terminate. with cause. the comorehensive aqreement and exercise any other riehts and 532 remedies that may be available to it at law or in equitv. including. but not limited to. claims 533 under the maintenance. Derformance. or payment bonds: other forms ofsecuritv: or letters 534 ofcredit required by Code Section 50- 5C-5 in accordance with Code Sections 13-10-40 535throueh 13-10-65. 536 (b) The responsible public entity may elect to assume the responsibilities and duties of the 537 private entity ofthe oualifying proiect. and in such case. it shall succeed to all ofthe right. 538 title. and interest in such qualifying project. 539 (c) The oower of eminent domain shall not be delegated to any orivate entity with respect 540 to anv project commenced or oroposed pursuant to this chapter. Any responsible public 541 s. B. 59 -16- ls sB 59/AP . entity having the power of condemnation under state law malz exercise such oower of 542 condemnation to acquire the qua[qring pro.iect in the event of a material default by the 543 private entity. Any person who has perfected a security interest in the qualifyrne project 544 may participate in the condemnation proceedines with the standins of a property owner. 545 (d) In the event the resoonsible public entity elects to take over a oualifyine project 546 pursuant to subsection (b) of this Code section. the resoonsible public entity may develop 547 the qualifi/ine project. impose user fees. and impose and collect lease pa)rments for the use 548 thereof. 549 50-5C-7. 550 All power or authority granted by this chapter to public entities shall be in addition and 551 supolemental to. and not in substitution for. the powers conferred bv atr), other qeneral or 552 special law. The limitations imoosed by this chapter shall not affect the powers conferred 553 by any other eeneral. special. or local law and shall apply only to the extent that a public 554 entitv elects to proceed under this chapter. i55 50-5C-8. 556 Nothing in this chapter shall be construed as or deemed a waiver of the sovereien or 557 official immunity of anv responsible public entity or any officer or emololyee thereof witlh 558 respect to the participation in. or aporoval of. all or an), part ofthe qualitring project or its 559 oDeration. includins. but not limited to. interconnection of the quali$ring project with any 560 other infrastructure or proiect. 561 50-5C-9. 562 AnY law enforcement officers of the public entity shall have the same powers and 563 i66 567 564 areas ofjurisdiction. and such law enforcement officers shall have access to the quali$,ing 565 ,roJ""t ut u.ry ti-" for th" pr-or" of "*"r"irio* ,,r"h ,o*"r. *d iurisdiction. 50-5C-10. (a) Responsible public entities that proceed with procurement pursuant to competitive 568 sealed biddine oursuant to Code Section 50-5-67. or any other ourchasing ootions available 569 to them under current law. shall not be required to comply with this chapter. (b) Nothine in this chapter shall applv to or affect the State Transoortation Board. the DeDartment of Transportation. or the State Road and Tollway Authoritv. or anv proiect thereof. 570 571 572 s. B. s9 -17- SB 59/AP 573 or 574 575 4 of 57 6 Chapter I g of this title. " 577 578 580 581 SECTION 4. This Act shall become effective upon its approval by the Govemor or upon its becoming law 579 without such approval. SECTION 5. All laws and parts of laws in conflict with this Act are repealed. s. B. 59 - 18 - Commission Meeting Agenda 2/21/2017 2:00 PM Contract with Emergency Communications Network LLC to provide CodeRED Next Services Department:Fire Department Department:Fire Department Caption:Motion to approve the Contract with Emergency Communications Network, LLC to provide CodeRED Next Services, which includes CodeRED Weather Warning and IPAWS submission App and authorize the Mayor to execute the approved documents. (RFP 16-248) (Approved by Finance Committee February 14, 2017) Background:The 2-year Contract between Augusta, Georgia and West Interactive Services Corporation for emergency notifications has expired. An RFP process was conducted and Emergency Communications Network LLC was chosen as the best company to provide emergency notifications to Augusta, Ga. We have negotiated a contract with Emergency Communications Network, LLC to provide CodeRED Next Services and seek permission to enter into a contract with Emergency Communications Network, LLC. Analysis:The notification system is utilized by Emergency Management and other departments to advise county residents of emergency incidents and non-emergency readiness education events. Financial Impact:The financial impact of this Contract is $33,155.00 annually, Alternatives:none Recommendation:Approve the motion to enter into a Contract with Emergency Communications Network, LLC to provide CodeRED Next Services, to include CodeRED Weather Warning and IPAWS submission App, and authorize the Mayor to execute the appropriate documents. Funds are Available Cover Memo in the Following Accounts:Funds available in account: 1011039210-5232119 REVIEWED AND APPROVED BY: Cover Memo Emergency Communications Network, LLC Page 1 of 11 Initials CodeRED® NEXT Services Agreement Licensee ______ Licensor______ CODERED® NEXT SERVICES AGREEMENT Includes CodeRED Weather Warning® and IPAWS Submission App This CodeRED® NEXT Services Agreement (“Agreement”) is made and effective as of the date executed by Licensee (the “Effective Date”) by and between Emergency Communications Network, LLC, a Delaware Limited Liability Company (“Licensor”) located at 780 W. Granada Boulevard, Ormond Beach, FL 32174 and the Augusta, Georgia, a political subdivision of the State of Georgia, by and through its Board of Commissioners (“Licensee”) located at 535 Telfair Street, Augusta, GA 30901. Licensor is the owner of a service identified as “CodeRED® Emergency Notification System” (the “Service”), which is designed to allow authorized licensed users to have access 24 hours a day, 7 days a week for the purpose of generating high-speed notifications to targeted groups via an Internet-based software application. Licensee desires to utilize the Service for the purpose of communicating matters of public interest and concern. The parties agree as follows: 1. License: Licensor grants Licensee a non-exclusive and non-transferable license (the “License”) to allow departments under the sole control of Licensee to use the Service, in accordance with the terms of this Agreement, provided however, in no instance shall the Service be used by any school, school system, departments of education, university department(s), or by any departments which are not directly governed by Licensee without the prior written consent of Licensor. Licensor offers alternate licensing solutions specifically designed for education separate from the Service. Licensor reserves the right to terminate this Agreement if other parties not contemplated in this Agreement are granted access to the Service by Licensee. Licensee assumes full and complete responsibility for the use of the Service by anyone whom Licensee permits to use the Service or who otherwise uses the Service through Licensee’s pass codes. Licensee may not assign, license, sublicense, rent, sell or transfer the License, the Service, those codes used to access the Service, or any rights under this Agreement. To access the Service, Licensor will provide Licensee with unlimited unique user name(s) and pass code(s). 2. Ownership: Licensee agrees that it shall not duplicate, translate, modify, copy, printout, disassemble, decompile or otherwise tamper with the Service or any software provided. Licensee’s License confers no title or ownership in the Service or its underlying technology. 3. Copyright: Licensee understands and agrees that United States copyright laws and international treaty provisions protect the Service. Except for the limited License provided for herein, Licensor reserves all rights in and to the Service and all underlying data, compilations, and information maintained by Licensor relating to the Service, including but not limited to, the source or object code. Licensee shall not make any ownership, copyright or other intellectual property claims related to the Service or data processed through the Service. 4. Functionality: The Service provides Licensee the ability to generate high-speed notifications to geographically selected calling areas and/or listed databases, as provided by Licensee, via an Internet-based software application. The Service has the ability to select calling databases via a geographic mapping component. Licensee’s database(s) shall be limited to the geographic boundaries (determined by Lat/Lon coordinates) of Richmond County, Georgia (the “Calling Area”). The Service utilizes an interactive voice response telephone service to record messages and initiate call out projects. Licensee may only place notifications via the Service to telephone numbers assigned within the 48 contiguous United States of America. International notification rates may be set by separate agreement. Any additional Service functions will be charged at the rates on Exhibit A. 5. Costs for the Service: During the Term (as hereinafter defined) of this Agreement, Licensee agrees to pay all costs and fees for utilizing the Service at the fixed rates described in Exhibit A, and as set forth in this paragraph, including but not limited to any applicable taxes. Licensee understands and agrees that the pricing set forth on Exhibit A is predicated on a population within the Calling Area not to exceed 199,999. Licensee further understands and agrees that a deviation above 10% of such population, as is listed in this Agreement, shall result in increased pricing at Licensor’s then-current rates. Payment for the Service is due and payable within thirty (30) days from Licensee’s receipt of invoice (“ROI”). Late fees at a rate of 1% per month (12% per annum) will be charged on all balances outstanding beyond 60 days. The terms of this Agreement supersede any and all provisions of the Georgia Prompt Pay Act. All payments due under this agreement shall be paid to: Emergency Communications Network, LLC at 780 W. Granada Boulevard, Ormond Beach, FL 32174. Emergency Communications Network, LLC Page 2 of 11 Initials CodeRED® NEXT Services Agreement Licensee ______ Licensor______ 6. Term: This Agreement, and the License extended herein shall commence on the Effective Date and shall have an initial term of one (1) year (the “Initial Term”) unless terminated as set forth in Section 16 of this Agreement. Upon expiration or termination as provided in Section 16 of the Agreement, Licensee’s access to the Service will be terminated. 7. Contract Extension: This Agreement shall automatically extend for four (4) separate one year (1) year terms (each a “Renewal Term”)(the Initial Term and all Renewal Terms, collectively, the “Term”) unless either party provides notice of termination at least thirty (30) days prior to the commencement of any Renewal Term. This Agreement shall: (i) terminate absolutely and without further obligation on the part of Augusta each and every December 31, at 11:59 p.m. as required by O.C.GA. Section 36-60-13, as amended, unless sooner terminated in accordance with the termination provisions of this Agreement; (ii) automatically renew on each January 1, at 12:00 a.m., unless terminated in accordance with the termination provisions of this Agreement; and (iii) terminate absolutely, without further renewals, five (5) years from the Effective Date. In the event the Agreement is extended: a) Licensor will update its systems to extend the License and associated pass codes for one (1) additional year of use; and b) Licensor will invoice Licensee for one (1) additional year of service at the rate of thirty-three thousand one hundred and fifty five dollars ($33,155) per year; and c) Licensee agrees to pay the fees set forth in this paragraph for each Renewal Term upon ROI from Licensor, subject to the same terms as set forth in paragraph 5. Licensee understands and agrees that its failure to extend the Agreement pursuant to this section may result in increased costs for the Service in the event that Licensee requests Licensor to provide any services to Licensee after the expiration of the Term. 8. CodeRED Weather Warning®: Licensor’s CodeRED Weather Warning® Service (“CRWW”) expands the benefits of the Service to include the automatic launching of prerecorded CRWW notifications to members of Licensee’s Calling Area who opt-in to CRWW (each a “Subscriber” and collectively, the “Subscribers”). These automated notifications are initiated by the issuance of severe weather alerts by the National Weather Service (“NWS”), with no intervention on the part of Licensee or Licensor. Subscribers to be notified are determined by matching the geographic location associated with each Subscriber against the geographic polygon(s) associated with severe weather alerts issued by NWS. CRWW is available only as an add-on module for the Service. All reference to the Service herein shall be deemed to include CRWW. Severe weather events can occur at any time of day or night. Accordingly, CRWW notifications will automatically be launched in response to the issuance of NWS severe weather alerts at any time, 24 hours/day. CRWW will notify ONLY those Subscribers that have CHOSEN to participate through the opt-in process. CRWW will be limited to Subscribers located within the Calling Area who have added their name and geographic location to the CRWW Subscriber database via the Licensee’s community notification enrollment site. This site is hosted by Licensor for the purpose of allowing Subscribers to add their contact information to both the CodeRED® database and the CRWW database via the Internet. Subscribers shall be subject to the terms and conditions for CRWW, which can be reviewed at: http://ecnetwork.com/privacy-policy. ONLY THOSE SUBSCRIBERS WHO OPT-IN TO CRWW WILL BE ELIGIBLE TO RECEIVE CRWW NOTIFICATIONS. LICENSEE MAY BE REQUIRED TO APPROVE SUBSCRIBER ENTRIES PRIOR TO THE SUBSCRIBERS BEING ACTIVATED AND ENTERED INTO THE DATABASE. 9. IPAWS Submission App: The Integrated Public Alert Warning System (“IPAWS”) is a public alert and warning system developed and maintained by the Federal Emergency Management Agency (“FEMA”), and is designed to provide integrated services and capabilities to local, state and federal authorities for the purpose of enabling them to alert and warn their respective communities via multiple communication methods. The Service has the ability to permit authorized IPAWS users to deliver messages to IPAWS through the Service using an IPAWS add-on module (the “IPAWS Submission App”). The IPAWS Submission App is available only as an add-on module for the Service. All use of the IPAWS Submission App, including but not limited to unauthorized use or access to IPAWS through Licensee’s account, shall be considered use of the Service. a) Licensee represents and warrants to Licensor that Licensee, and any employees, agents, or representatives of Licensee that access the IPAWS Submission App (each a “User” and collectively the “Users”), are authorized by FEMA to use IPAWS and have completed IPAWS training as required by FEMA. Licensee shall contact Emergency Communications Network, LLC Page 3 of 11 Initials CodeRED® NEXT Services Agreement Licensee ______ Licensor______ Licensor immediately upon any change in Licensee’s, or any User’s, right to access IPAWS, including but not limited to any change in any User’s employment status which may otherwise result in such User no longer being authorized to have access to IPAWS. Licensee shall notify Licensor to designate which pass codes for the Service shall have the ability to view the IPAWS Submission App. Licensee understands and agrees that the IPAWS Submission App may only be accessed by Users with pass codes for the Service. Licensee further understands and agrees that access to the IPAWS Submission App shall require a separate pass code from that used to access the Service, that such pass code shall be established solely by the User, and that Licensor shall not have access to such pass code. Licensee shall assume full responsibility for maintaining the confidentiality of all pass codes used to access the IPAWS Submission App. b) Licensee represents and warrants that it has been granted a digital signature to access IPAWS (the “Signature”) from FEMA. In order to use the IPAWS Submission App, Licensee agrees to provide Licensor with a copy of the Signature, Licensee’s Application for IPAWS Public Alerting Authority, Licensee’s keystore and pass codes for the Signature, along with any other information reasonably requested by Licensor to demonstrate Licensee’s compliance with FEMA and right to access IPAWS through the IPAWS Submission App. Licensee agrees that the Signature shall be submitted separately from any information disclosing its associated keystore and pass codes. The Signature may be sent to Licensor in hard copy and/or electronic format on CD or USB Drive, by mailing such information to Licensor, via certified mail or other nationally recognized overnight delivery carrier, delivery confirmation requested to Licensor’s Director of Software Development. All remaining items, including without limitation, Licensee’s Application for IPAWS Public Alerting Authority, and Licensee’s keystore and pass codes for the Signature, may be emailed to a designee of Licensor separately from the Signature. Licensee specifically authorizes Licensor to use and keep such information on Licensor’s servers, including but not limited to the Signature, for the purpose of allowing Licensee and Licensor to access, use and test IPAWS through the IPAWS Submission App. Licensor and Licensee acknowledge and agree that, upon termination of this Agreement, the Signature shall be removed from the IPAWS Submission App. Licensee further agrees that Licensor shall in no way be liable for any transmission, copying, or security issues which arise from Licensee’s transmission of confidential IPAWS information through non-secure means, including without limitation email. Licensee shall take steps to ensure that the transmission of such information is completed with best practices. Licensor shall not be deemed to be in receipt of any information absent delivery confirmation of same; Licensee shall be solely responsible for arranging, including but not limited to paying any costs associated with, delivery confirmation. c) Licensee acknowledges and agrees that: (i) the IPAWS Submission App permits Licensee to submit messages to IPAWS, however, the dissemination of messages through IPAWS, including but not limited to delivery through the Emergency Alert System (“EAS”) or the Commercial Mobile Alert System (“CMAS”), is not guaranteed nor controlled by Licensor, and is the sole responsibility of FEMA and its associated agencies, and Licensor shall not be responsible or liable for the failure of messages to be disseminated through IPAWS; (ii) IPAWS may include additional features which are not supported through the IPAWS Submission App, including without limitation the receipt of messages, and Licensor shall not be required to provide such additional features to Licensee; and (iii) Licensee shall be solely responsible for the content of all messages delivered to IPAWS through the IPAWS Submission App and for any and all claims, whether raised by FEMA or a third party, regarding messages sent by Licensee, or using Licensee’s pass codes, through the IPAWS Submission App. 10. Appropriate Use of The Service: Licensee agrees to use the Service in a way that conforms with all applicable laws and regulations, including but not limited to all laws regarding outbound telemarketing, the Federal Telephone Consumer Protection Act of 1991, The Telemarketing and Consumer Fraud and Abuse Prevention Act of 1999, as well as State and Local telemarketing laws and requirements. Licensee agrees not to initiate a call, such that the same call is to be delivered to two (2) or more lines of a business. Licensee specifically agrees not to make any attempt to gain unauthorized access to any of Licensor’s systems or networks. Licensee agrees that Licensor shall not be responsible or liable for the content of the message(s) created by Licensee, or by those who access the Service using Licensee’s codes, or otherwise delivered by the Service on behalf of Licensee. Licensee agrees to be solely responsible for any and all lawsuits, demands, liabilities, damages, claims, losses, costs or expenses, including its own and any awarded attorneys’ fees (whether by salary, retainer or otherwise), from any claim, whether brought by a third party, arising from any violation of this Agreement by Licensee; from the content, placement, or transmission of any messages or materials sent or maintained through Licensee’s accounts, or use of the Service through Licensee’s account; and from any violations of any laws by Licensee. Emergency Communications Network, LLC Page 4 of 11 Initials CodeRED® NEXT Services Agreement Licensee ______ Licensor______ 11. Indemnification. Licensor will defend, indemnify, and hold harmless Licensee from and against any all liabilities, claims, damages, losses, costs and expenses (including reasonable attorney’s fees) owing to third parties (collectively, “Liabilities”) suffered or sustained by Licensee, or to which Licensee becomes subject, arising out of or incurred as a result of (a) any infringement of any third party’s patent, copyright, trademark, or trade secret rights by the Service provided by Licensor under this Agreement (other than to the extent based on any content created by Licensee or using Licensee’s account due to Licensee’s failure to maintain account security or any modifications to the Service made by Licensee), or (b) any gross negligence or willful misconduct by Licensor. The foregoing obligation of indemnification does not apply with respect to the Service or portions or components thereof (i) that Licensor did not supply, (ii) that are combined with other products, processes or materials where the infringement or misappropriation relates to such combination, unless Licensor expressly authorized such combination, (iii) to the extent that Licensee continues allegedly infringing activity after being provided modifications that would have avoided the alleged infringement, or (iv) where Licensee’s use of the Service is not strictly in accordance with this Agreement. In the event Licensor believes that the Service is, or is likely to be, the subject of an infringement claim, Licensor may, at its option, (1) procure for Licensee the right to continue using the Service under this Agreement, (2) replace or modify the Service so that it becomes non-infringing but substantially equivalent in functionality and performance, or (3) if neither clause (1) or (2) are reasonably feasible in spite of Licensor’s reasonable efforts, terminate this Agreement and the rights granted herein and refund to Licensee a prorated portion of fees based on the remaining unused portion of the Term, less any expenses previously incurred by Licensee. The foregoing obligations are Licensor’s only obligations and liability in connection with infringement by the Service. 12. Security: Licensor will use commercially reasonable practices and standards to secure and encrypt data transmissions. Licensee understands and acknowledges that Licensor is providing the Service on the internet through an “upstream” third party internet service provider, utilizing public utility services which may not be secure. Licensee agrees that Licensor shall not be liable to Licensee in the event of any interruption of service or lack of presence on the internet as a result of any disruption by the third party internet service provider or public utility. Licensee agrees that Licensor cannot guarantee the integrity of any Licensee supplied or third-party supplied data. Any errors, duplications, or inaccuracies related to Licensee or third-party supplied data will be the responsibility of Licensee. 13. Representations and Warranties: Licensee represents and warrants that: (a) Licensee is responsible for maintaining access to the internet in order to use the Service; Licensor in no way warrants Licensee’s access to the internet via Licensee’s internet service provider(s); and (b) Under certain rare instances not all technologies are compatible without manual intervention by both parties. Licensee agrees that its staff will cooperate with Licensor’s staff to make necessary modifications to allow the Service to perform. Licensor represents and warrants that: (i) the Service will perform materially in accordance with any official, applicable documentation that Licensor provides to Licensee for the Service (electronic or written, as available in the Service’s resource library)(“Documentation”); and (ii) Licensor shall provide the Service in a professional and diligent manner. In the event the Service fails to perform materially in accordance with its Documentation (a “Program Error”), Licensor agrees, for the Term of this Agreement, to use commercially reasonable efforts to correct, cure or otherwise remedy, at Licensor’s option, such Program Error at Licensor’s sole expense, provided such Program Error was not caused due to Licensee’s failure to use the Service in accordance with the terms of this Agreement. Licensee agrees to cooperate and work closely with Licensor in a prompt and reasonable manner in connection with Licensor’s correction efforts. Licensee’s sole remedy for any breach of warranty under this section will be to have Licensor use its commercially reasonable efforts to cure such breach as provided herein. If Licensor breaches its obligation to address a Program Error in accordance with severity levels set forth on Exhibit B, attached hereto, Licensee shall be entitled to offset an amount equal to the prorated value of the annual fee times each hour which exceeds the time frames on Exhibit B as liquidated damages against the next invoice owed from Licensee to Licensor. The parties agree that quantifying losses arising from Licensor’s delay to meet the requirements of Exhibit B is inherently difficult insofar as delay may impact the Licensee’s reputation, and further stipulate that the agreed upon sum is not a penalty, but rather a reasonable measure of damages, based upon the parties’ experience in the given the nature of the losses that may result from delay. This provision shall not apply in the event of concurrent delay or delay caused by a third-party. If Licensor fails to remedy any Program Error within one (1) month, Licensee may terminate this Agreement for Licensor’s breach, as set forth herein. Licensee and Licensor each represent and warrant that the individual signing on behalf of such party has full authority to cause such party to enter into and be bound by the terms of this Agreement and that the execution of this Agreement has been properly made in accordance with any applicable laws, ordinances, rules, regulations, and governing documents by which such party may be bound. Emergency Communications Network, LLC Page 5 of 11 Initials CodeRED® NEXT Services Agreement Licensee ______ Licensor______ 14. Disclaimer: In no event (even should circumstances cause any or all of the exclusive remedies to fail their essential purpose, and even if Licensor has been advised of the possibility of such damages) shall Licensor, its officers, directors, managers, members, employees or agents, be liable for any indirect, punitive, special, incidental or consequential damages of any nature (regardless of whether such damages are alleged to arise in contract, tort or otherwise), including, but not limited to, loss of anticipated profits or other economic loss in connection with or ensuing from the existence, furnishing, function, or Licensee’s use of any item or products or services provided for in this Agreement. Licensee understands that the cumulative liability of Licensor for any and all claims relating to this Agreement or any item or products or services provided to Licensee shall not exceed the most recent payment made by Licensee to Licensor. Except for the limited warranties provided for herein, the Service is provided as-is, and Licensor disclaims all warranties, express or implied, and does not warrant for merchantability or fitness of a particular purpose. Licensee recognizes that once notifications have been released from Licensor’s equipment, the ultimate delivery of such notifications depends on the message recipient’s local network. As a result Licensor cannot guarantee the delivery of notifications to a recipient. 15. Confidentiality: Licensor acknowledges the confidential nature of Licensee supplied data and files that it is to prepare, process or maintain under this Agreement, and agrees to perform its duties in such a manner as to prevent the disclosure to the public or to any persons not employed by Licensor, any confidential data and files. Data collected by Licensor will remain secured on Licensor’s equipment and will only be released upon mutual agreement by both parties or a court order of sufficient jurisdiction. Licensee understands and agrees that private citizens and other persons in the Calling Area may voluntarily contribute their contact information to be used in the Service, and that Licensor shall develop and maintain a database of such information, along with other information privately developed by Licensor (the “Data”). Licensee acknowledges and agrees that Licensor desires to maintain the privacy of the Data, and that Licensee shall take no steps to compromise the privacy of the Data. Licensor understands and agrees that private citizens and other persons in the Calling Area may designate that the data they provide to Licensor may be given to Licensee (the “Resident Data”). Licensor agrees that it will, upon termination of this Agreement and the request of Licensee, provided all fees due hereunder are paid in full, transmit the Resident Data, one (1) time, to Licensee. Licensor reserves the right to charge Licensee any database maintenance fees it incurs in processing such request, as set forth on Exhibit A. Licensee further acknowledges that Licensor shall disclose to Licensee certain confidential, proprietary trade secret information of Licensor (along with the Data, “Confidential Information”). Confidential Information may include, but is not limited to, the Service, computer programs, flowcharts, diagrams, manuals, schematics, development tools, specifications, design documents, marketing information, financial information or business plans. Licensee agrees that, at all times during and after the termination of this Agreement, Licensee will not, without the express prior written consent of Licensor, disclose any Confidential Information or any part thereof to any third party. Nothing in this Agreement will be deemed to require Licensor to disclose any Confidential Information to Licensee or to prohibit the disclosure of any information in response to a subpoena or other similar order by a court or agency. Licensee will promptly notify Licensor of the receipt of any subpoena or other similar order and of any request under the Public Information Act or any other similar law, and will assist Licensor in preventing the disclosure of the Confidential Information pursuant to same to the extent required by Licensor. 16. Termination: a) Termination for Convenience. Licensee, at its sole discretion, shall have the right to terminate this Agreement, for any reason, by giving written notice to Licesnor of such termination, specifying the effective date thereof, at least thirty (30) days before the effect date of such termination; and in such case, all fees that have already been paid by Licensee shall not be refunded and any fees then-due to Licensor shall be paid by Licensee. b) Termination for Cause. (i) Licensee, in its sole discretion, may terminate this Agreement immediately, and without further notice, as a result of Licensor’s breach of this Agreement, and in such case, Licensor will refund Licensee an amount equal to the monthly prorated balance of the annual fee based on the number of days left in the term of the Agreement, less the rate of $0.09 cents, times each System Minute used by Licensee; (ii) Licensor, in its sole discretion, may terminate this Agreement immediately, and without further notice, as a result of Licensee’s breach of this Agreement, and in such case, all fees that have already been paid by Licensee shall not be refunded and any fees then-due to Licensor shall be paid by Licensee. Emergency Communications Network, LLC Page 6 of 11 Initials CodeRED® NEXT Services Agreement Licensee ______ Licensor______ c) Upon termination of this Agreement, Licensee will return all Confidential Information and copies to Licensor and Licensee agrees to remove from Licensee’s computer(s), and any computers within Licensee’s control, any and all files and documents related to the Service. d) Licensee understands and agrees that it has been granted multi-year discounted pricing by Licensor, and that, in the event this Agreement is terminated in accordance with paragraph 16.c)i) prior to the completion of the Initial Term, Licensee shall immediately pay, in full, to Licensor at the time of premature termination, a termination fee equal to the Multi-Year Discount set forth on Exhibit A. 17. Entire Agreement: this Agreement supersedes all prior understandings or agreements, whether oral or written, on the subject matter hereof between the parties. Only a further writing that is duly executed by both parties may modify this Agreement. The terms and conditions of this Agreement will govern and supersede any additional terms provided by Licensee, including but not limited to additional terms contained in standard purchase order documents and third party application terms, unless mutually agreed to, via written signature, by Licensee and Licensor. The terms of this Agreement shall not be waived except by a further writing executed by both parties hereto. The failure by one party to require performance of any provision shall not affect that party's right to require performance at any time thereafter, nor shall any waiver under this Agreement constitute a waiver of any subsequent action. 18. Notices: All notices or requests, demands and other communications hereunder shall be in writing, and shall be deemed delivered to the appropriate party upon: (a) personal delivery, if delivered by hand during ordinary business hours; (b) the day of delivery if sent by U.S. Mail, postage pre-paid; (c) the day of signed receipt if sent by certified mail, postage pre-paid, or other nationally recognized carrier, return receipt or signature provided and in each case addressed to the parties as follows: As to Licensor: Emergency Communications Network, LLC, 780 W. Granada Boulevard, Ormond Beach, FL 32174 As to Licensee: Augusta, Georgia EMA Office, 3117 Deans Bridge Road, Augusta, GA 30906 With a copy to: Augusta Law Department, Attn: General Counsel, 535 Telfair Street, Building 3000, Augusta, GA 30901 Either party may change the address provided herein by providing notice as set forth in this paragraph. 19. General: In the event of any dispute arising under this Agreement, the parties hereto shall use their best efforts to settle such dispute by consulting and negotiating with each other, in good faith, prior to the initiation of any litigation. At the written request of either party containing notice of dispute, each party will appoint a senior management representative, both of which shall use commercially reasonable efforts to resolve the dispute without the need for litigation. Litigation for the resolution of any dispute may not be commenced until sixty (60) days have passed since the initial notification regarding the dispute was made, or such longer period as the parties may mutually agree. Any claims, legal proceeding or litigation arising in connection with the Service will be brought solely in the Superior Court of Richmond County, Georgia, and Licensor consents to the jurisdiction of such courts. 20. Jurisdiction, Venue, Interpretation and Severability: Any dispute regarding this Agreement shall be filed in the Superior Court of Richmond County, Georgia. By executing this Agreement, the Licensor specifically assents to jurisdiction and venue in the Superior Court of Richmond County, Georgia. In the event any provision of this Agreement is determined by a court of competent jurisdiction to be void, the remaining provisions of this Agreement shall remain binding on the parties hereto with the same effect as though the void provision(s) had been limited or deleted, as applicable. 21. Force Majeure; Suspension: Neither party will be in default or otherwise liable for any delay in or failure of its performance under this Agreement if such delay or failure arises by any reason beyond its reasonable control, including any act of God, or any acts of the common enemy, the elements, earthquakes, floods, fires, epidemics, riots, failures or delays in transportation or communications, or any act or failure to act by the other party, its employees, agents or contractors. The parties will promptly inform and consult with each other as to Emergency Communications Network, LLC Page 7 of 11 Initials CodeRED® NEXT Services Agreement Licensee ______ Licensor______ any of the above causes, which in their judgment may or could be the cause of a substantial delay in the performance of this Agreement. Licensee may suspend performance of this Agreement by providing written notice to Licensor at least thirty (30) days prior to the date of suspension. Upon such suspension, Licensee shall be entitled to recoup the amount of time representing the period of such suspension in a pro rata offset to the next required payment to Licensor hereunder. Any suspension under this paragraph may not exceed thirty (30) calendar days in any given year. During such suspension, Licensor shall not perform any work under this Agreement until receipt of written notice from Licensee, provided however, in the event the suspension has reached thirty (30) days in any given year, Licensor may resume normal performance under this Agreement. 22. Counterparts and Construction: This Agreement may be executed in counterparts, each of which shall constitute an original, with all such counterparts constituting a single instrument. The headings contained in this Agreement shall not affect the interpretation of this Agreement and are for convenience only. Licensee agrees that this Agreement shall not be construed against Licensor as the drafter, and that Licensee has read and understands this Agreement, and has had the opportunity to review this Agreement with legal counsel. 23. Survival: Certain obligations set forth herein represent independent covenants by which either party hereto may be bound and shall remain bound regardless of any breach of this Agreement and shall survive termination of this Agreement. 24. Contingent Fees: Licensor represents and warrants that it has not paid or agreed to pay any company, corporation, individual or firm, other than a bona fide employee working for Licensor, any fee, commission, percentage, gift or any other consideration contingent upon or resulting from this Agreement. 25. Insurance: a) Licensor shall maintain the following insurance during the term of this Agreement: i) Workers' Compensation and Employer's Liability Insurance in accordance with applicable law, and ii) Comprehensive General Liability- $1,000,000.00 per person/$2,000,000 per occurrence, and iii) Professional Liability- $1,000,000.00 per person/$2,000,000 per occurrence; or iv) Miscellaneous Errors and Omissions- $1,000,000.00 per person/$2,000,000 per occurrence, or v) Product Liability - $1,000,000.00 per person/$2,000,000 per occurrence, or vi) Automotive Liability Insurance covering all automotive units used in performing the Service with limits of not less than $100,000 each person and $300,000 each accident as to bodily injury and $25,000 as to property damage to others. b) Licensor shall provide forty-five (45) days' written notice of cancellation or material change of any policies. c) Before any work is done pursuant to this Agreement, a copy of the certificate of insurance shall be filed with Licensee. 26. Changes: Licensor acknowledges that this Agreement and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioners of Licensee and approval of the Mayor of Licensee. Under Georgia law, Licensor is deemed to possess knowledge concerning Licensee’s ability to assume contractual obligations and the consequences of Licensor's provision of goods or services to Licensee under an unauthorized contract, amendment, modification, change order or other similar document, including the possibility that the Licensor may be precluded from recovering payment for such unauthorized goods or services. Accordingly, Licensor agrees that if it provides goods or services to Licensee under a contract that has not received proper legislative authorization or if the Licensor provides goods or services to Licensee in excess of the any contractually authorized goods or services, as required by Licensee’s Charter and Code, Licensee may withhold payment for any unauthorized goods or services provided by Licensor. Licensor assumes all risk of non-payment for the provision of any unauthorized goods or services to Licensee, and it waives all claims to payment or to other Emergency Communications Network, LLC Page 8 of 11 Initials CodeRED® NEXT Services Agreement Licensee ______ Licensor______ remedies for the provision of any unauthorized goods or services to Licensee, however characterized, including, without limitation, all remedies at law or equity. 27. Inspection: Licensee may, at reasonable times, inspect the part of the plant, place of business, or work site of Licensor or its subcontractors or subunits thereof which is pertinent to the performance of the Service hereunder. 28. Audits: Licensee may, at reasonable times and places, audit the books and records of Licensor to the extent that such books, documents, papers, and records are pertinent to any cost or pricing data set forth herein. Licensor shall maintain such books, documents, papers, and records that are pertinent to such cost or pricing data for three (3) years from the date of final payment under this Agreement. IN WITNESS WHEREOF, the parties execute this Agreement on the date(s) indicated below. Licensee: Augusta, Georgia Board of Commissioners Signature: _____________________________ Printed Name: Hardie Davis, Jr. Title: Mayor Date: _________________________________ ATTEST: _____________________________ Printed Name: Lena Bonner Title: Clerk of Commission Approved as to concept, budget, and source selection: Signature: _____________________________ Printed Name: Christopher E. James Title: Fire Chief/EMA Director Date: _________________________________ Licensor: Emergency Communications Network, LLC Signature: _____________________________ Printed Name: __________________________ Title: _________________________________ Date: _________________________________ Emergency Communications Network, LLC Page 9 of 11 Initials CodeRED® NEXT Services Agreement Licensee ______ Licensor______ Exhibit A – Service Charges One (1) year CodeRED® NEXT Services Agreement $ 33,155.00 Unlimited CodeRED® System Minutes “System Minute” means sixty (60) seconds of connected call time in the Service $ Included Unlimited CodeRED® user pass codes $ Included CodeRED Weather Warning® $ Included IPAWS Submission App $ Included One (1) CodeRED® distance training session $ Included Additional distance training sessions may be purchased for $150.00 per hour (one hour minimum) Additional on-site training sessions may be purchased for $1,500.00 per trainer, per day, plus all travel, ground transportation, and lodging expenses. Initial Residential Database Upload $ Waived Standard CodeRED® data collection website Residents may use this site to opt-in. There is no fee for residents to opt-in. $ No Charge Email and Text Messaging $ No Charge Annual System Maintenance, including all Software Upgrades $ No Charge Database Accuracy Updates Licensor Supplied Database: “Licensor Database Accuracy Updates” ensure that the data population maintained by Licensor under this Agreement undergoes periodic accuracy checks using the Licensor’s most current in-house compiled database including, but not limited to, household addresses and telephone numbers. Licensor Database Accuracy Updates are performed by Licensor 3 to 4 times per year. Licensee Supplied Database: One annual “Licensee Supplied Database Accuracy Update” will be performed by the Licensor upon request by the Licensee at no charge. It will be the sole responsibility of the Licensee to provide data and request updates from the Licensor. Additional updates requested by Licensee will incur charges at the rate listed below after the update service is completed by Licensor. A service labor fee of One Hundred Dollars ($100.00) per hour will be billed to Licensee for any data importing, manipulating, and loading any database supplied by Licensee or on Licensee’s behalf to Licensor. $100 per hour for database maintenance Professional Services Upon Request: $135.00 per hour Licensor shall perform professional services as requested from time to time by Licensee in its sole discretion. Emergency Communications Network, LLC Page 10 of 11 Initials CodeRED® NEXT Services Agreement Licensee ______ Licensor______ Exhibit B – Program Error Resolution Standards Severity This indicates the level of response Licensor will apply to a Program Error or request, as well as notification time frames. Maintaining an operational system for all customers is the highest priority for Licensor. Note that the Severity of any Program Error may change at any time based on the currently available information. Whenever the Severity of a Program Error changes, notification procedures, as defined below, will be met according to the newly assigned Severity. While Licensor will always take customer urgency into account, Licensor reserves the right to classify the Severity of each incident. Licensor maintains a 24x7 Network Operations Center (“NOC”) which is monitoring and proactively addressing issues detected within the data centers. In many cases, the NOC will detect issues before any customers are impacted. Licensor takes our mission to be Real-Time Ready™ as a personal commitment to our clients and their constituents. For Severity 1 and 2, Licensor will use internal escalation processes which bring data center management, technical experts and executive management together to resolve the Program Error as quickly as possible. Any Licensor employee may call for an escalation following our internal procedures. Licensor will make every effort to correct the issue as soon as possible. Due to the complexity of the system and our dependence on 3rd party service providers, Licensor cannot commit to specific resolution times for Program Errors regardless of Severity. Severity 1 A Severity 1 (S1) Program Error is declared when: • 5 or more customer accounts are unable to launch any notifications using any media type or • Weather warnings are unable to be delivered within 20 minutes or • Licensor personnel are unable to re-launch any customer notifications or • Customer data is corrupted, lost and cannot be immediately recovered. Upon the occurrence of an S1, Licensor’s client services personnel will reach out to affected customers within 2 hours with information on the Program Error and actions being taken. An update will be provided to affected customers at least every 2 hours until the Program Error is resolved. When requested, a written explanation of the Program Error will be provided within 5 business days of resolution of the Program Error. Severity 2 A Severity 2 (S2) Program Error is declared when: • Any customer is unable to send emergency notifications using any media type that is confirmed not due to a user error or • 5 or more customer accounts are unable to send non-emergency notifications using any one media type where Licensor is able to re-launch the customer notifications in a timely manner or • The system is reporting errors requiring manual intervention which is not part of documented response procedures within the NOC or • Customer data is impacted and recovered or • System response is severely impacting 5 or more customers preventing them from using the Service. Upon the occurrence of an S2, Licensor’s client services personnel will reach out to affected customers within 4 hours with information on the Program Error and actions being taken. An update will be provided to affected customers at least every 4 hours until the Program Error is resolved. When requested, a written explanation of the Program Error will be provided within 5 business days of resolution of the Program Error. While the issue is being addressed, the customer may be asked to use alternate procedures or postpone non-critical activities. Severity 3 A Severity 3 (S3) incident is declared when: Emergency Communications Network, LLC Page 11 of 11 Initials CodeRED® NEXT Services Agreement Licensee ______ Licensor______ • Customers are having trouble launching notifications but Licensor’s personnel are able to launch on their behalf (not including user error) or • System response is impacting 5 or more customer accounts from using the Service normally or • The system is reporting errors requiring manual intervention which is part of the documented response procedures within the NOC. Upon the occurrence of an S3, Licensor’s client services personnel will reach out to affected customers within 8 hours with information on the Program Error and actions being taken. An update will be provided to affected customers at least every business day until the Program Error is resolved. While the issue is being addressed, the customer may be asked to use alternate procedures or postpone non- critical activities. Severity 4 A Severity 4 (S4) incident is declared when: • Any customer account reports an unacceptable experience using the Service using typical procedures while still able to launch notifications or • Any customer account requires assistance with a standard operation requiring support activities beyond client services. Upon the occurrence of an S4, Licensor’s client services personnel work with the customer account to collect the required information for support and other technical personnel to respond within 5 business days. While the Program Error is being addressed, the customer may be asked to use alternate procedures or postpone non-critical activities. Request for Proposal Request for Proposals will be received at this office until Thursday, October 20, 2016 @ 11:00 a.m. for furnishing: RFP Item #16-248 Community Emergency Notification System for Augusta, GA – Emergency Management Agency RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Mandatory Pre Bid/Telephone Conference will be held on Tuesday, October 4, 2016, @ 3:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee. Make the $35.00 check payable “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, October 6, 2016, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 8, 15, 22, 29, 2016 Metro Courier September 14, 2016 OFFICIAL VENDORS Attachment "B"E-Verify #Addendum 1-2 SAVE Form Original 7 Copies Fee Proposal Everbridge 155 N. Lake Ave., Suite 900 Pasedena, CA 91101 Yes / No Business License 218313 No / Non- Compliant Yes Yes Yes Yes Alertus Technologies 11720 Beltsville Dr. Beltsville, MD 20705 ECN 780 W Granada Blvd Ormond Beach, FL 32174 Yes 169667 Yes Yes Yes Yes Yes Swiftreach Networks 14 Industrial Ave., Ste 4 Mahwah, NJ 07430 Yes 926012 Yes Yes Yes Yes Yes RFP Item #16-248 Community Emergency Notification System for Augusta, Georgia - Fire Department-EMA RFP Date: Tuesday, October 25, 2016 @ 11:00 a.m. Total Number Specifications Mailed Out: 15 Total Number Specifications Download (Demandstar): 28 Total Electronic Notifications (Demandstar): 237 Mandatory Pre-Proposal/Telephone Conference Attendees: 3 Total packages submitted: 4 Total Noncompliant: 2 Did not attend the Mandatory Preproposal Conference / Non-Compliant Page 1 of 1 ECN 780 W Granada Blvd Ormond Beach, FL 32174 Swiftreach Networks 14 Industrial Ave., Ste 4 Mahwah, NJ 07430 Everbridge 155 N. Lake Ave., Suite 900 Pasedena, CA 91101 Alertus Technologies 11720 Beltsville Dr. Beltsville, MD 20705 A. Package submitted by the deadline Pass/Fail PASS PASS PASS PASS B. Package is complete (includes requested information as required per this solicitation)Pass/Fail PASS PASS FAIL FAIL C. Overall Quality of RFP (concise and to-the-point) 50 46.8 42.8 1. Technical Approach 100 96.3 93.2 2. Financial Responsibility 100 94.7 80.3 3. Project Management 95 89.2 80.5 4. Key Personnel & Staff 90 88.3 70.0 5. Organizational Qualifications 75 73.3 68.5 6. Optional Interview (Potential Bonus Points)10 5.0 9.4 D. TOTAL 470 446.8 401.9 • System Technical and Functional Requirements (Section 1.3, 1.4, 1.7, 1.8) 60 56.7 51.8 • Alert Activation, Message Creation Capabilities (Section 1.5, 1.10) 40 38.0 36.3 • Company Capabilities, Experience, References with communities of similar size 15 14.2 13.0 • Public User Experience (Section 1.6, 1.13) 35 33.3 30.5 • Implementation Plan (Section 1.12) 15 13.2 9.7 • System Management and Technical Support (Section 1.9, 1.11, 1.12)35 31.7 29.2 E. TOTAL 200 187 170.5 Within Richmond County 10 Within CSRA 8 Within Georgia 6 Within SE United States (includes AL, TN, NC, SC, FL) 4 4 · All Others 2 2 TOTAL 10 4 0 Lowest Fees 10 10 Second 8 8 Third 6 Forth 4 Fifth 2 TOTAL 10 10 8 H. References 10 10 10 Total 750 704.7 627.2 Submittal and Quality of RFP D. Narrative E. Scope of Services G. Proximity to Area Quality of RFP Evaluator: Cumulative Date: 11/30/16 Procurement Department Completion Date: 11/30/16 Internal Use Only Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary. Evaluation Sheet - RFP Item #16-248 Community Emergency Notification System for Augusta, Georgia - Fire Department-EMA RFP Due: Tuesday, October 25, 2016 @ 11:00 a.m. Evaluation Meeting Date:Monday, November 7, 2016 @ 3:00 p.m. Presentations, November 30,2016 Vendors Total (Total Possible Score 750) Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION) (MUST PASS FOR CONTINUED CONSIDERATION) RANKING - First Round Elimination Proximity to Area (Total Points 10) F. Proximity to Area Scope of Services (Total Points 200) Proposer’s Overall Ability to Provide the Services (Total Points 470) Cost/Fee Consideration Reference(s) (Total Points 10 Procurement DepartmentRepresentative: Nancy Williams Fire Department/Emergency Management Agency Christopher E. James, Fire ChieflEMA Director November 30,2016 Geri Sams, Procurement Director Ref: RFP# 16-248 community Emergency Notification system Recommendation Ms. Sams, After careful review and scoring by a committee of all proposals submitted for RFp# 16-24g community Emergency Notification System, ECN scored highest overall. I would like to recommend ECN as the conhactor for the Community Emergency Notification System for Augusta, GA. At this time, I request Procurement contact ECN to set up contract negotiations. Please proceed with the vendor notification. lf you have any questions or require further information, do not hesitate to contact me at (706) A21-1640. Sincerely, (/@#:r/.,,,.- Christopher E. James, Fire Chief/EMA Director Augusta Fire DepartmenUEmergency Management ", ,. t,i CC:Louis C. Brazzell, Deputy Administrator Phyllis Johnson, Quality Assurance Analyst Nancy Williams, Procurement Bid Management Specialist Fire^Department/Emergency Management Agency 3117 Deans Bridge Road, Augusta Ca SOS0O (706) 82r-2909 - phone (706) 821-2907-Fx WWW.AUGUSTAGA.GOV Commission Meeting Agenda 2/21/2017 2:00 PM Vendor Award - RPP 17-137 Emergency Apparatus/Fire Pumpers Department:Fire Department:Fire Caption:Motion to approve the award of RFP 17-137 Emergency Apparatus/Fire Pumper to Ten-8 for six (6) Pierce Fire Pumpers and to authorize the Mayor to execute the appropriate documents. (Approved by Public Safety Committee February 14, 2017) Background:The Augusta Fire Department, through the Augusta Procurement Department RFP process, requested proposals for custom designed emergency apparatus/fire pumpers. Analysis:Augusta Fire Department recommends the award of RFP 17-137 Emergency Apparatus/Fire Pumpers to Ten-8. After careful review and scoring of the proposal submitted to the Procurement Department in response to RFP 17-137 Emergency Apparatus/Fire Pumpers, Ten-8 received a passing score. The Augusta Fire Department then entered into contract negotiations with Ten-8. Financial Impact:The subsequent results of contract negotiations are as follows - Ten-8 has agreed to supply the Augusta Fire Department with six (6) custom designed fire trucks at $530,985.83 each. The total purchase order will be for $3,196,914.98. Pricing includes a trade in discount for five (5) 18-year-old Quantum units currently owned by the Augusta Fire Department and a three-year warranty on all six (6) new units that are to be purchased. Alternatives:None at this time. Recommendation:To approve the award RFP 17-137 Emergency Apparatus/Fire Pumpers to Ten-8 for six (6) Pierce Fire Pumpers and to authorize the Mayor to execute the appropriate documents. Funds are Available in the Following SPLOST VI 328-03-4510 / 211328001 Cover Memo Accounts: REVIEWED AND APPROVED BY: Cover Memo Request for Proposal Request for Proposals will be received at this office until Thursday, January 5, 2017 @ 11:00 a.m. for furnishing: RFP Item #17-137 Emergency Apparatus/Fire Pumper for Augusta, GA – Fire Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Mandatory Pre Proposal Conference will be held on Friday, December 16, 2016, @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, December 20, 2016, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after proposals have been opened, pending the execution of contract with the successful vendor(s). A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle November 24, December 1,8, 15, 2016 Metro Courier November 30, 2016 OFFICIAL VENDORS Attachment "B"E-Verify #Addendum 1 SAVE Form Original 6 Copies Fee Proposal Ten-8 Fire Equipment 1591 Collier Road Forsyth, GA 31029 Yes 162044 Yes Yes Yes Yes Yes Seagraves Fire Apparatus 105 East 12th Street Clintonville, WI 54929 RFP Item #17-137 Emergency Apparatus/Fire Pumper for Augusta, Georgia - Fire Department RFP Due: Thursday, January 5, 2017 @ 11:00 a.m. Total Number Specifications Mailed Out: 21 Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Mandatory Pre-Proposal/Telephone Conference Attendees: 2 Total packages submitted: Total Noncompliant: No Bid The following vendor did not respond: Fireline / 725 Patrick Industrial Ln. / Winder, GA, 30680 Page 1 of 1 Ten-8 Fire Equipment 1591 Collier Road Forsyth, GA 31029 A. Package submitted by the deadline Pass/Fail PASS B. Package is complete (includes requested information as required per this solicitation)Pass/Fail PASS C. Overall Quality of RFP (concise and to-the-point) 50 45 1. Technical Approach 100 95 2. Financial Responsibility 100 100 3. Project Management 95 90 4. Key Personnel & Staff 90 85 5. Organizational Qualifications 75 75 6. Optional Interview (Potential Bonus Points)10 - D. TOTAL 470 445 • Warranty 15 15 • Components 50 45 • Speciifilcations 55 55 • Engineering and design 50 50 • Service and Support 30 25 E. TOTAL 200 190 Evaluation Sheet - RFP Item #17-137 Emergency Apparatus/Fire Pumper for Augusta, Georgia - Fire Department Evaluation Meeting Date: Thursday, January 12, 2017 @ 10:00 a.m. Vendors Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION) (MUST PASS FOR CONTINUED CONSIDERATION) RANKING - First Round Elimination Scope of Services (Total Points 200) Proposer’s Overall Ability to Provide the Services (Total Points 470) Submittal and Quality of RFP D. Narrative E. Scope of Services Quality of RFP Ten-8 Fire Equipment 1591 Collier Road Forsyth, GA 31029 Evaluation Sheet - RFP Item #17-137 Emergency Apparatus/Fire Pumper for Augusta, Georgia - Fire Department Evaluation Meeting Date: Thursday, January 12, 2017 @ 10:00 a.m. Vendors RANKING - First Round Elimination Within Richmond County 10 Within CSRA 8 Within Georgia 6 6 Within SE United States (includes AL, TN, NC, SC, FL) 4  All Others 2 TOTAL 10 6 Lowest Fees 10 Second 8 Third 6 Forth 4 Fifth 2 TOTAL 10 H. References 10 8 Total 750 694 Total (Total Possible Score 750) Proximity to Area (Total Points 10) F. Proximity to Area Cost/Fee Consideration Reference(s) (Total Points 10 G. Proximity to Area Evaluator: Cumulative Date: 1/12/17 Procurement Department Completion Date: 1/12/17 Internal Use Only Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations Procurement DepartmentRepresentative: Nancy Williams Commission Meeting Agenda 2/21/2017 2:00 PM Award Broker Service and bid for Commercial Property Insurance to include Boilers and Machinery Department:Finance - Risk Management Department:Finance - Risk Management Caption:Motion to approve bid award Dawson & Taylor as Commercial Property Insurance Broker with annual quote. (RFP 17-124) (Approved by Finance Committee February 14, 2017) Background:Augusta has elected to use Property Insurance Broker Services and carry commercial property insurance on its properties since consolidation. The Risk Management Office staff inspects all Augusta properties annually and works with insurance company engineers in helping to reduce risk of property loss to Augusta. Analysis:The evaluation committee is recommending Dawson & Taylor Insurance Company for Augusta Commercial Property Insurance Broker Service and the annual premium quote that was provided. Dawson & Taylor seeks annual quotes from the insurance market for “all risks” coverage on buildings and contents. Quotes are obtained from companies with A or better rating. Affiliated FM was the low bidder and is providing greater coverage for the exposure. Current coverage carries a $50,000 deductible per occurrence except for flood and earthquake. Financial Impact:A premium for blanket coverage is being offered on total property values of $765,000,000 for $367,200 with a $50,000 deductible. Alternatives:Drop coverage and retain risk, 2. Reduce premiums by only insuring those properties representing the largest losses should an event damage the structures (Municipal Building, Law Enforcement Center, Judicial Center, RCCI, etc.) Recommendation: Approve Dawson & Taylor as property insurance broker for property insurance coverage for 2017 to include this year’s annual premium in the amount of $367,200 which includes flood coverage. Effective date of coverage is March 1, 2017 through Cover Memo March 1, 2018. The contract for brokerage services is for 3 years with the option of two one (1) year renewals. Funds are Available in the Following Accounts: 611015212 Risk Management General Insurance Fund Account REVIEWED AND APPROVED BY: Cover Memo Request for Proposal Request for Proposals will be received at this office until Friday, January 13, 2017 @ 11:00 a.m. for furnishing for the Augusta Finance Department- Risk Management Division: RFP Item #17-124 Insurance Broker Services for Commercial Property Blanket Insurance to Include Boilers and Machinery RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, December 30, 2016 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle December 8, 15, 22, 29, 2016 Metro Courier December 14, 2016 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Addendum 1 Original 6 Copies Fee Proposal J. Smith Lanier & Co. P.O. Box 211110 Augusta, GA 30917 Yes 103510 Yes Yes Yes Yes Yes Dawson Taylor & Co. 3510 Wheeler Rd. Augusta, GA 30909 Yes 790196 Yes Yes Yes Yes Yes Proposal Opening RFP Item #17-124 Insurance Broker Services for Commercial Property Blanket Insurance to Include Boilers and Machinery for Augusta, Georgia - Finance Department RFP Due: Friday, January 13, 2017 @ 11:00 a.m. Total Number Specifications Mailed Out: 15 Total Number Specifications Download (Demandstar): 8 Total Electronic Notifications (Demandstar): 235 Pre-Qualifications/Telephone Conference Attendees: NA Total packages submitted: 2 Total Noncompliant: 0 Page 1 of 1 Finance Department Donna B. Williams, CGFM Director Menorandum GeriA. Sams, Procurement Director Timothy E. Schroer, CPA, and Deputy Finance Dh.*of( January 27,2017 RFP 17-124 - lnsurance Broker Services for Commercial Property Blanket lnsurance to include Boilers and Machinery evaluation Timothy E. Schroer, CPA Deputy Director To: From: Date: Re: The evaluation committee has evaluated the responses to RFP 17-124, Dawson Taylor & Co received the highest evaluation score. It is the recommendation of the evaluation committee and the Finance Department to award this item to Dawson Taylor & Co. Upon Procurement's receipt of the required consultant's documents, Finance will submit a Muni-Agenda Item for Commission approval. ,-i'i-, "' 535 Telfair Street, Suite 800, Augusta Georgia 30901 Office (706) 821-2429 Fax 706-821-2520 WWW.AUGUSTAGA.GOV =,,,= isue!ll!M^lueN :a^lleluasaJdauluauluedaoluaualmor. LI/97/t :aleo a^rlelnunJ :Jolenle^l "plnold ol rrolt"lr"a"rd op ol prl!^r!,q lll^ 889 s99 0sz letor 0I I or I or - saruararau.f I 0t 0!'rvrol z tIU!J n t{!oJ 9 PJ!qI88Puo3as OI OI seal lsaaol eaJV ol lltutxoJd ronere-FiEuo-5EEi0t0L0LlVIOI z sraqto llv n (1I 5N 'NI'tV sapnltui) satels paltun lS urrtltl^ 9 erAJoag urqltM 8 vus) ulqllM OI OI OI ^lunof, puouqctU utqltM eaJVolAltutxoJd.ffi05r08r002 (ar!^pe'tutu 0,on 0,lsu lelaueE pue,a3t^pe atpja^o: arueJnsur) saltruas JaloJ€ leJauag ept^old i 0s 0s 0s 'leuaq Jo V jo tutlej s,lsag .N.V uee^eqleqlsalueduol uollsalonbapt^oJd .€ sn 0,0s suorlEpuauuolal uolpnpaU )stU/uotlua^aJ( ssol qltm susl^ alts JelnEaJ apt^old .i 9S 0s 09 ($lsrU llV) ecueJnsul lUedoJ( lerrJauuof, ut anleA touadns elsntnv aptAoJd .I szn s'ztn oLn ]vtol.'o OI (slurod snuo€ lertualod) matruatul leuorldos'L9 s'L9 SL suorlelutlenb leuotlezrueEJo .( s8 08 06 #els 8 leuuosJad Aa). 05 06 s6 luaue8eueU! llafoJd. s'25 s8 00r Alrlrqrsuodsa! lellueutj . 05 06 00r qfeorddV lmtuqrel .I 1g4ys1u;o4 1e1o1)ffi sn s'zn 0s tluloo-aq]-ol pue 3srf, uo, dtu Jo AltlenD lleia^O .: dju ro ^uenl([o[vu]otsNot olnl{[ilof, uol slNtod 9€ ]AltH3vrsnnl (os rrutod l.rol] uoFlurufl] punof, pqor.s ssvd ssvd t!Ellssed tuoltEalr!los s!ql raq parnoal sp uotleuJoJu pslsanbel sapnllut) alalduol st a8e)led .! ssvd SSVd Itel/ssed aurlpeap 3ql lq pallluqns aEeltred .\----- dlu Jom6 puEt.rurqni(r,rouwr@ uoBeulullll punou tslll - 9NtxNv! 60G0€ vO'elsn8nv 'pt r.laaql ols€ 'oJ B ro[el uosaeo IIGo€ V9,e$nrnv 0rrIIz xo8'o'd 'of, ? iatuEl r|llus .r sropuaA u'd 00r€ @ IIOZ,SZ tuenuef.Aepsaupai^:Aullaaw uotlenle^J lueuUedao aluEulJ - eltroeg.elsn8nv Jol fuautq)eW pup sralp8 ?pnlrul ol aruetntul laluelg Auedord lplrrauuol ro, $ttruas ,a{otg a)uernsul tzl-ltr, ua|| dju - loaqs uonenle^l ,47:z'' Commission Meeting Agenda 2/21/2017 2:00 PM Federal Transit Administration Section 5310 Program Department:Planning and Development Department:Planning and Development Caption:Motion to approve submittal of funding proposal for Federal Transit Administration (FTA) Section 5310 Enhanced Mobility for Seniors and Disabled Persons to the Georgia Department of Human Services and Central Savannah River Area – Agency on Aging. (Approved by Finance Committee February 14, 2017) Background:The Federal Transit Administration provides federal funds to the State of Georgia for coordinated human services transportation for the elderly and disabled persons. The Augusta Planning and Development Department (APDD) as the Augusta Regional Transportation Study - Metropolitan Planning Organization (MPO) serving the urbanized area of Augusta Richmond County, Georgia and Aiken Co., South Carolina. T he Lower Savannah Council of Government (LSCOG) is the direct recipient for these funds and operate Best Friends Express public transit service in Aiken Co. SC. The APDD collaborated with LSCOG and Augusta Public Transit Department (APT) to determine the best use of these funds. LSCOG will waive the use of $100,000, ($80,000 federal funds and $20,000 as state match) to the Augusta Public Transit Department to fund expanding coordinated human transportation service to residents in Richmond Co. LSCOG will retain $187,500 to provide coordinated human services transportation service in Aiken and Edgefield Counties in South Carolina. Refer to Attachment A – Service Proposal. The Augusta Public Transit Department will provide this transportation service in Augusta Richmond County and the Lower Savannah Council of Government (LSCOG), which operates Best Friends Express, will provide public transportation service in the urban area of Aiken and Edgefield Counties SC. This transit service will serve persons age 60+ and those with disabilities. Analysis:Without approval of this item, the Augusta Planning Development Department cannot proceed with submitting the funding proposal Cover Memo to receive federal and state funds designated to the ARTS MPO area by the FTA and State of Georgia. These funds would go to other cities and counties in Georgia, and a portion of the FTA funds would lapse. This will increase public transit services to the elderly and disabled persons in Richmond County and support implementation strategies for Augusta Age Friendly Program. Financial Impact:The State of Georgia will provide the state matching funds through the Department of Human Services and the Central Savannah River Area – Agency on Aging. The federal and state funds include the following: 1. #11226 (FFY13) (Grant 38) - Total funds =$100,000 - ARTS MPO allocation of $80,000 in federal funds and local match totaling $20,000 provided by DHS for Augusta Public Transit Dept. to provide service in Richmond Co. Mobility Management = $37,500 and Purchase of Service = $62,500. 2. #11236 (FFY14) (Grant 39) = $62,500, #11237 (FFY15) (Grant 40) = $62,500 and #11238 (FFY16) (Grant 41) $62,500 – ARTS MPO total allocation = $187,500 including $150,000 in federal funds and local match totaling $37,500 provided by DHS for LSCOG to serve Aiken and Edgefield Counties, SC. Mobility Management = $62,500 and Purchase of Service = $125,000. Alternatives:Approve request to submit funding proposal. There is no financial commitment needed by Augusta Richmond County. Recommendation:Approve submittal of funding proposal to the GA Dept. of Human Services and Central Savannah River Area – Agency on Aging to receive designated federal and state funds on behalf of the Augusta Regional Transportation Study – Metropolitan Planning Organization Funds are Available in the Following Accounts: 220-01-6309 REVIEWED AND APPROVED BY: Cover Memo PROGRAM OF PROJECTS AND BUDGET Name of Applicant: Augusta Planning and Development Dept. as Augusta Regional Transportation Study - MPO Congressional District: 12 Project Start Date: 03/20/2017 Project Duration: 22 (months) Up to June 30, 2018 Clearinghouse Number: ____________ Approval Date: _____________ Proposed Funding: TOTAL FEDERAL STATE LOCAL SCOPE AMOUNT AMOUNT AMOUNT AMOUNT DESCRIPTION _641__ FTA Section 5310 $ $ $ $ ACTIVITY: _11.7L.00__ Mobility Man. $100,000 $80,000 0 $20,000 ______________ _11.71.13_ __Purchase of-__ _ Service ______ $187,500 $150,000 0 $37,500 Quantity: 8,785 Trips ____________ _______________ _______________ Quantity: _______ SCOPE: ______ ______________________ $ $ $ $ ______________________ Quantity: ______________ ACTIVITY: _________ ________________ ________________ Quantity: _________ __________ _________________ _________________ Quantity: _________ TOTAL $287,500 $230,000 $0 $57,500 PROGRAM OF PROJECTS AND BUDGET Name of Applicant: Augusta Planning and Development Dept. as Augusta Regional Transportation Study - MPO Congressional District: 12 Project Start Date: 03/20/2017 Project Duration: 22 (months) Up to June 30, 2018 Clearinghouse Number: ____________ Approval Date: _____________ Proposed Funding: TOTAL FEDERAL STATE LOCAL SCOPE AMOUNT AMOUNT AMOUNT AMOUNT DESCRIPTION _641__ FTA Section 5310 $ $ $ $ ACTIVITY: _11.7L.00__ Mobility Man. $37,500 $30,000 0 $7,500 ______________ _11.71.13_ __Purchase of-__ _ Service ______ $62,500 $50,000 0 $12,500 Quantity: 3,825 Trips ____________ _______________ _______________ Quantity: _______ SCOPE: ______ ______________________ $ $ $ $ ______________________ Quantity: ______________ ACTIVITY: _________ ________________ ________________ Quantity: _________ __________ _________________ _________________ Quantity: _________ TOTAL $100,000 $80,000 $0 $20,000 Project Milestone Schedule Subgrantee Name: __Augusta Public Transit Department___ Contact Name: Patrick Stephens, Transit Director __ Contact Phone: 706.-821-1721 Front Desk or 706-821-4400 Direct____ Budget Activity No. Budget Line Item Description Budget Request 641-11.7L.00 Mobility Management (Capital) $37,500 Estimated Completion Date* Initial Expenditure for Mob. Man, 03-20-2017 Final Expenditure for Mob. Man. 06-30-2018 Budget Activity No. Budget Line Item Description Budget Request 641-11.71.13 Purchase of Service (Capital) $62,5000 Estimated Completion Date* RFP Solicitation Notice of Award for Transit Service and Contracting Complete Transit Service Start Date March 20, 2017 Transit Service Contract End Date July 31, 2018 * “Varies” is not acceptable PROGRAM OF PROJECTS AND BUDGET Name of Applicant: Augusta Planning and Development Dept. as Augusta Regional Transportation Study - MPO Congressional District: 10,2,3 Project Start Date: 7/01/2017 Project Duration: 21 (months) Up to June 30, 2018 Clearinghouse Number: ____________ Approval Date: _____________ Proposed Funding: TOTAL FEDERAL STATE LOCAL SCOPE AMOUNT AMOUNT AMOUNT AMOUNT DESCRIPTION _641__ FTA Section 5310 $ $ $ $ ACTIVITY: _11.7L.00__ Mobility Man. $62,500 $50,000 0 $12,500 ______________ _11.71.13_ __Purchase of-__ _ Service ______ $125,000 $100,000 0 $25,000 Quantity: 4,960 Trips ____________ _______________ _______________ Quantity: _______ SCOPE: ______ ______________________ $ $ $ $ ______________________ Quantity: ______________ ACTIVITY: _________ ________________ ________________ Quantity: _________ __________ _________________ _________________ Quantity: _________ TOTAL $187,500 $150,000 $0 $37,500 Project Milestone Schedule Subgrantee Name: __Lower Savannah Council of Governments___ Contact Name: Dana Luttrull, Grants & Compliance Manager __ Contact Phone: 803-508-7059 Direct or 803-649-7981 Front Desk____ Budget Activity No. Budget Line Item Description Budget Request 641-11.7L.00 Mobility Management (Capital) $62,500 Estimated Completion Date* Initial Expenditure for Mob. Man, 07-31-2017 Final Expenditure for Mob. Man. 06-30-2018 Budget Activity No. Budget Line Item Description Budget Request 641-11.71.13 Purchase of Service (Capital) $125,000 Estimated Completion Date* RFP Solicitation 03-21-2017 Notice of Award for Transit Service and Contracting Complete 05-31-2017 Transit Service Start Date 07-10-2017 Transit Service Contract End Date 06-30-2018 * “Varies” is not acceptable 1 Augusta Regional Transportation Study – ARTS MPO Service Proposal – Coordinated Human Services Transportation FTA Section 5310 Enhanced Mobility for Seniors and Disabled Persons Augusta – Richmond Co. Georgia, and Aiken Co., South Carolina Urban Area Augusta Public Transit Department (APT) Funding: Total = $100,000 1. #11226 (FFY13) (Grant 38) - Total funds =$100,000 - Augusta MPO allocation of $80,000 in FTA funds and required local match totaling $20,000 provided by DHS. Service Area: Richmond County is a combination of both rural and urban areas. These funds will provide service to seniors and disabled persons that live outside of the ¾-quarter mile radius for ADA Paratransit Service as complimentary service to fixed route bus transit provided by APT and those persons who live in the urbanized area traveling to the rural areas in Richmond County. Currently, these population groups may have limited to no access to public transit for work, medical, shopping, workforce training and educational trips. This service will further improve mobility for persons living in Augusta Richmond County including further implement the Age Friendly program. Type of Service: FTA ALI Code: 641-0011.71.13 Purchase of Service (POS) Transportation operating Monday through Saturday: 6:00 a.m. until 7:30 p.m. FTA Section 5310 funds will provide an opportunity to add human service coordinated trips to the resources available to residents living in the urbanized portion of Augusta Richmond Co. outside of the ¾-quarter mile of fixed route bus service. APT assisted by ARTS will issue a solicitation for bids to procure vendor(s) to provide transportation services. APT anticipates with a budget of $62,500 for purchase of service for one-way trips from March 1, 2017 to June 30, 2018: · Weekly trips = 200 · TOTAL Trips: 3825 Average trip cost: $26.00 per trip FTA ALI Code: 641-0011.7L.00 Mobility Management / Augusta Public Transit Department will provide service in Richmond County, GA. including Mobility Management, scheduling and travel training. APT anticipates a budget of $37,500. Monday to Friday 8:00 am to 5:00 pm to schedule trip 24 hours in advance. Scheduling calls received on Saturday will be handled through office voicemail. 2 Lower Savannah Council of Governments (LSCOG) Funding: Total = $187,500 1. #11236(FFY14) (Grant 39) = $62,500, #11237(FFY15) (Grant 40) = $62,500 and #11238(FFY16) (Grant 41) $62,500 – ARTS MPO total allocation = $187,500 including $150,000 in federal funds and local match totaling $37,500 provided by DHS for LSCOG to serve Aiken and Edgefield Counties, SC. Service Area: Aiken County is a combination of both rural and urban areas. Urban portions of Aiken and Edgefield Counties will be served by urban 5310 funds. The trip must originate in the urbanized portion of each county. The most common areas served include Aiken, North Augusta, Graniteville, Warrenville, Burnettown, Langley, Clearwater (the Midland Valley area). The 2010 Census added to the urbanized area 12.6 square miles right over the Aiken County border into Edgefield County, SC. This new area has 1,367 households and up to 23% of that, population may be eligible for 5310 trip requests based on age and disability. The “destination” service area will include all of the urbanized portion of Aiken and Edgefield Counties, as well as a small portion of Augusta for drop off at popular medical centers such as University Hospital, GRU, Doctor’s Hospital and the Augusta Public Transit hub for possible transfers to their public transportation service. Type of Service: FTA ALI Code: 641-0011.71.13 Purchase of Service (POS) Transportation operating Monday through Friday from 7:00 a.m. until 5:00 p.m. EST. Number of People Served FTA Section 5310 funding serves members of the public who are age 60+ and/or disabled. Mobility managers will perform the eligibility determination and help coordinate the trip requests with the service provider. LSCOG will issue a solicitation for bids to procure vendor(s) to provide transportation services. LSCOG recognizes that the total number of people served will be smaller than the anticipated number of trips; both because trips are counted as “one-way” and because some passengers will take multiple trips over the course of the program. Our experience in the past with 5310 funding when it was available for purchase of service from SCDOT, was that medical destinations were the most sought after trip request. Several persons also asked for consistent, reliable dialysis transportation since they did not have Medicaid as a resource. A commitment to dialysis, in particular, can truncate the number of persons served overall. LSCOG anticipates with a budget of $125,000 for purchase of service for one-way trips from July 1, 2017 to December 31, 2018: · 1,800 Wheelchair Trips · 3,160 Ambulatory Trips · TOTAL Trips: 4,960 Average trip length one-way is calculated at 12 miles. Avg. trip cost $25.20 Estimated Number of people served: 65 3 FTA ALI Code: 641-0011.7L.00 Mobility Management / Monday to Friday 8:00 am to 5:00 pm The mobility managers of Lower Savannah Aging, Disability & Transportation Resource Center (ADTRC) answer phone and web based inquiries regardless of origin. The majority of transit calls will be from residents of Aiken County served by the Best Friend Express fixed route and the Dial-a-Ride paratransit program. Section 5310 funds will provide an opportunity to add human service coordinated trips to the resources available to residents living in the urbanized portion of Aiken and Edgefield Counties. LSCOG anticipates the number of people served with the mobility management budget of $62,500 to be 300 with the average of 1600 calls over the 18-month contract period. Two Peachtree Street, NW, Atlanta, Georgia 30303 1-844-MYGADHS | dhs.ga.gov Nathan Deal Robyn A. Crittenden Governor Commissioner Georgia Department of Human Services Aging Services | Child Support Services | Family & Children Services MEMORANDUM TO: Carletta Singleton FROM: Perry McMillon, PhD, District 2 Field Operations Coordinator CC: Flora Birt, Regional Transportation Coordinator Vickie Young, Contracts Administrator RE: 5310 Match – Follow-up to Conference Call DATE: January 13, 2017 Using the existing match processes in the Georgia Department of Human Services’ contract with the Central Savannah River Area Regional Commission (CSRA RC), the Region 7 Regional Transportation Office will cover 100% of the required match for Grant 38, 39, 40, and 41 expended through a contract(s) with the CSRA RC. The funding amounts available to the large urbanized area of Augusta – Richmond County, Georgia and Aiken County, South Carolina area is $230,000. The breakout is as follows:  #11226(FFY13)- $80,000 (Grant 38)  #11236(FFY14)- $50,000 (Grant 39)  #11237(FFY15) -$50,000 (Grant 40)  #11238(FFY16) -$50,000 (Grant 41) Please let us know if you have additional questions. Commission Meeting Agenda 2/21/2017 2:00 PM Meadow Garden Rehabilitation Project HPF Grant (FFY 2016) Department:Planning and Development Department:Planning and Development Caption:Motion to approve award of a $51,448.50 contract to Landmark Preservation, LLC, for the rehabilitation project at the Meadow Garden House Museum. (RFP 17-132) (Approved by Finance Committee February 14, 2017) Background:In May 2016 the Georgia Department of Natural Resources (DNR) awarded the city a $20,000 reimbursable grant to help finance the rehabilitation of windows at the Meadow Garden House Museum (a.k.a. George Walton Home), located at 1320 Independence Drive. The Augusta Commission approved a budget resolution and grant contract with DNR in July 2016. The project is being undertaken in partnership with the property owner, the Daughters of the American Revolution (DAR) Analysis:The contractor procurement process has been ongoing for the last 2-3 months, culminating with a recommendation from the selection committee to hire Landmark Preservation for the project. The selection committee was impressed with the firm’s proposed scope of work, the firm’s demonstrated experience on similar projects, the qualifications of the firm’s personnel and the proposed schedule for completing the work. The window repair work will be sensitive to the character of the building and in compliance with the applicable rehabilitation standards. Financial Impact:This is a reimbursable grant project. As a result, the city will make periodic payments to the contractor and then request reimbursement from DNR. The Georgia DAR chapter will provide the local cash match for the project. The Planning and Development Department will provide management and technical support on the project. The updated project budget is as follows: HPF Grant Amount $20,000.00 DAR Match $33,333.33 Planning Dept. (in-kind) 1,200.00 Total $54,533.33 Cover Memo Alternatives:None recommended Recommendation:Approve the award of a contract for the project to Landmark Preservation, LLC. Funds are Available in the Following Accounts: Org. Key 220016309 / Object Code 3341119 REVIEWED AND APPROVED BY: Cover Memo Request for Proposal Request for Proposals will be received at this office until Thursday, January 5, 2017 @ 11:00 a.m. for furnishing: RFP Item #17-132 Meadow Garden Rehabilitation – Augusta Planning and Development Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Pre Proposal Conference will be held on Tuesday, December 20, 2016 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. A Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, December 21, 2016, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle November 24, December 1,8, 15, 2016 Metro Courier November 30, 2016 OFFICIAL VENDORS Attachment "B"E-Verify #Addendum 1-2 SAVE Form Original 5 Copies Fee Proposal LANDMARK PRESERVATION, INC. P.O. BOX 8604 SAVANNAH, GA 31412 Yes 911818 Yes Yes Yes Yes Yes RFP Item #17-132 Meadow Garden Rehabilitation for Augusta, Georgia - Planning and Development Department RFP Date: Tuesday, January 10, 2017 @ 11:00 a.m. Total Number Specifications Mailed Out: 20 Total Number Specifications Download (Demandstar): 9 Total Electronic Notifications (Demandstar): 236 Mandatory Pre-Proposal/Telephone Conference Attendees: 4 Total packages submitted: 1 Total Noncompliant: 0 Page 1 of 1 Commission Meeting Agenda 2/21/2017 2:00 PM Renewal Excess Workers’ Compensation Insurance Department:Finance - Risk Management Division Department:Finance - Risk Management Division Caption:Motion to approve Excess Workers’ Compensation Insurance with Safety National – Incumbent With Statutory limits and a $1,000,000 Self Insured Retention (SIR – otherwise known as the deductible) to cover all positions for a premium of $304,882. (Approved by Finance Committee February 14, 2017) Background:Excess Workers Compensation coverage (a per occurrence policy) has been purchased in the past as a measure to cap any potential catastrophic loss against Augusta-Richmond County. Knowing that this area if the industry is still quite volatile and premiums continue to rise, Corvel, our Workers’ Compensation Third Party Administrator, was requested to obtain quotes from A or A+ companies. Corvel received the following quotes through their broker, Pritchard & Jerden: 1. Safety National Casualty Corporation – Incumbent a. Statutory Limit with $1,000,000 SIR to cover all positions for a deposit premium of $304,882 2. ACE/Chubb a. Statutory Limit with $1,000,000 SIR to cover all positions for a deposit premium of $437,850 3. XL Insurance a. Statutory Limit with $1,000,000 SIR to cover all positions for a deposit premium of $380,000 4. Prosight Specialty InsuranceStatutory Limit with $1,000,000 SIR to cover all positions for a deposit premium of $400,000 4. Analysis: Financial Impact:Augusta would assume all financial responsibility up to the SIR limit of $1,000,000 for all positions per occurrence. Alternatives:Drop coverage accepting full exposure/cost for any catastrophic job related injury. Recommendation: Approve coverage with Safety National Casualty – Incumbent Cover Memo with SIR of $1,000,000 for all positions with Statutory Limit for a deposit premium of $304,882. Funds are Available in the Following Accounts: 621 01 5233 55.21110 WC/Risk Management REVIEWED AND APPROVED BY: Cover Memo Excess Workers' Compensation Renewa! Proposal for Presented By: Andy Dunagan, CWCB CIC Vice President, Principal Kody Darr Client Executive Pritchard & Jerden, lnc. 950 E. Paces Ferry Rd, Ste 2000 Atlanta, GA 30326 www.pjins.com February 6,2OL7 PRITCHARD & IERDENItrcuruns ond Nxk llunugorient Sincv lgtl{l .Scrrrirrg I'orr r f n tef re.$f.s lrtttrrt"rrlir.t' lnsrrrrrrtcr,,\o/rrliorr-s . Carrier: Safety National Casualty Corporation . Policy Period: March L,20L6 to March L,20L7 Description of Coverage: Workers Compensation:. Statutory Benefits per Applicable State Law Emplovers Liabilitv:. Bodily lnjury - Each Accident. Bodily lnjury by Disease - Policy Limit. Bodily lnjury by Disease - Each Employee . Self-lnsured Retention Per Occurrence: Exposure: Basis Estimated Payroll Rate: Basis Premium Rate Rote Comporison (vs. Expiring) Premium: Minimum Premium Deposit Premium Expiring Program s1,000,000 s1,000,000 sl,ooo,ooo Sl,ooo,ooo Payroll s90,908,852 Per S100 of Payroll .2739 +2.4% s224,099 5248,999 lpRrrcHeRD & IERDEN I hrwortcc ond Rirt llonagoEnt.Sirrce lrt6f) lncumbent Market - 2017 Renewal . Carrier: Safety National Casualty Corporation . Pof icy Period: March L,2OL7 to March L,2OL8 Description of Coverage: Workers Compensation:. Statutory Benefits per Applicable State Law Emplovers Liabilitv:. Bodily lnjury - Each Accident. Bodily lnjury by Disease - Policy Limit. Bodily lnjury by Disease - Each Employee . Self-lnsured Retention Per Occurrence: Exposure: Basis Estimated Payroll Rate: Basis Premium Rate Rote Comparison (vs. Expiring) Premium: Minimum Premium Deposit Premium Premium Comporison (vs. Expiring) Subjectivities: Signed Terrorism form Sl,ooo,ooo Sl,ooo,ooo Sl,ooo,ooo Sl,ooo,ooo Payroll gLo4,74g,727 Per Stoo of Payroll .29L06 +6.2% 5274,394 S304,882 sss,gg3 (s40,282 due to rate) lpnrrcHenD & IERDEN I hwruncc anl Rirf llunogcrient.sincc 11160 Additional Options - 2OL7 Renewal Option 1. Carriert ACE/ Chubb . Poliry Period: March L,2OL7 to March L,zOLg . Description of Coverage: Workers' Compensation Employers' Liability Self-lnsured Retention Per Occurrence Premium: Rate per SfOO of Payroll Rote Comporison (vs. Expiring) Deposit Premium Premium Comporison (vs. Expiring) . Subjectivities: renewal documentation on Chubb forms Option 2 ' carrier: XL lnsurance (lndication - subject to additional underwriting) . Policy Period: March 1,20L7 to March L,2OL8 . Description of Coverage: Workers' Compensation Employers' Liability Self-lnsured Retention Per Occurrence . Premium: Rate per S1OO of payroll Rate Comparison (vs. Expiring) Deposit Premium Premium Comporison (vs. Expiring) Statutory Sl,ooo,ooo Sl,ooo,ooo .4180 +52.6% S437,850 +$799,8s7 Statutory Sl,ooo,ooo Sl,ooo,ooo .3628 +33.6% s380,000 +$t31,001 lpnrrcuenD & IERDEN I lusurunrc ond Ri*t llono4u-rcnt .SinK ,.Nl Page 4 Additional Options - 2OL7 Renewal Option 3 ' Carrier: Prosight Specialty lnsurance (lndication - Subject to additional underwriting) . Policy Period: March L,2OL7 to March L,2OLB . Description of Coverage: Workers' Compensation Employers' Liability Self-lnsured Retention Per Occu rrence . Premium: Rate per 5100 of Payroll Rate Comporison (vs. Expiring) Deposit Premium Premium Comporison (vs. Expiring) Statutory Sl,ooo,ooo Sl,ooo,ooo .3819 +39.4% s400,000 +Srst,00t a a a a o a Other Markets - Declinations. Carrier: Old Republic Risk Management ' Reason: Unable to offer monoline Excess Workers' Compensation. lf there is an opportunity to write other lines they may be interested in future years. Carrier: Midwest Employers Casualty Company Reason: Quoted multiple years in a row without being competitive. MECC noted their pricing would be similar to prior years (app. S+ooK) if they released a quote. Carrier: AIG Reason: Prefers Casualty/ Liability lines for Municipalities Carrier: Sompo Japan lns. Company of America Reason: Declined due to timing. Would like the opportunity to review in the future with a minimum of 60 day lead time. Noted, similar to last year, current pricing was significantly lower than they would be able to offer based on loss experience and exposure. lpnrrcHeRD & IERDEN I lusurortcc und Rirl llanogrnient Sine lU60 Historic Loss Experience . January L3,2OL7 Valued Loss History . Loss History Comparison- 2OL7 vs. 2016 Policv Period Open Closed Claim Ct.Net Paid Reserves Net lncurred )3 / 071 20oG to 03 / ot / 2007 1 269 270 5 L,ss2.474.3s s 1.138.963.99 s 2,691,438.!t4 )3 / |Ll 2007 to 03 I 0L/ 2008 2 280 282 $ Lqlr,r33.zg s 23S.916.s2 S 1.6s5.049.8r )3/oL(2008 to 03/0U2009 4 299 303 S z,uq.sgq.ot s 2L6.4s9.75 s 3,361,0s3.S3 )3 / 0L I 2009 to 03 / 0t I 2010 4 272 276 5 2.043.L79.78 5 L,768,278.99 s 3.811.4sS.77 )3 / ltl 20 t0 to 03 / 0L I 20L7 4 287 285 S 1,s88,699.74 s 913.ss2.88 5 2,s02,2s2.62 )3 I 1Ll 20tt to 03 / 0L/ 20L2 4 256 260 5 7,49L,441.3t s 213,832.87 s 1,705,274.18 )3 / 0u 20L2 to 03 I 0t I 2073 3 225 228 5 L.602.67L.34 s 32s,860.10 $ 1,92&s31.44 )3 / 1Ll 2ot3 to 03 / 0L/ 20L4 4 227 231 5 1,40s,039.31 S qgr,zos.ta S 1,896,304.49 )3 / jLl 20L4 to 03 I 0t I 20Ls 72 234 246 s 1.855.599.99 S 980,s9s.36 $ z,glorgs.ls )3 / ot I 20L5 to 03 / 0t I 20tG 17 227 24 s 1,466,s48.58 s 1,071.468.10 s 2,538,015.68 )3 / 0L I 2016 to 03 / 0t / 20L7 64 163 227 S egg.sos.e ;S 786.s93.s7 S 1.426.102.19 Grand Total 119 2,733 2,852 s 18,20s,890.3S s 8,145,797.32 s 26,35t,677.70 Policv Period Open Closed Claim Ct.2017 Net lncurred 2016 Net lncurred Chanre )3/07/2WtoO3l17l2m7 1 269 270 s 2,591.€8.:t4 S r,sgg,zgt.os 5 L$Lm7.29 )3/Ot/2@7 to O3/o7/2ffi8 2 280 282 S r,sss,ocg.ar S 1,G55,()49.91 s 03/0U2008to O3l01l2Cfl9 4 299 :t03 S g,ssr,osg.ss S s,azs,rsg.gs s (6e86.121 03/0U2@9to O3l07l2o1o 4 2t2 276 S l.au.+58.22 s 2,865,903.54 S gs,sss.zs 03 / 0U 2070 to 03 / 07 / 2077 4 287 285 S z,nz,zsz.sz 5 L,832,462.1G S eegzae.so 03 I Ol I 20tt to 03 / 07 I 2072 4 256 2@ $ !,7o5,214.L8 S t.tgt.w.u S (se37zo6l )3 I 0t/ 2072 to 03 / \tl 20L3 3 ?25 x28 S r,gza.sgr.44 S z,s88,88o.gz S (46o,34e.3sl )3/0U20L3to 03/0U2ot4 4 227 2:t1 S 1,896,304.49 s 1.552.526.32 S g33.za.rz )3 / OU 2014 ro 03 / Ot / zols 72 234 26 S z,sts,rgs.gs S 1,G97,531.75 S Lrg,eeg.eo )3 / 07 / 20L5 t o 03 / 07/ 20!6 t7 227 24tt s z,sr&ors.ss S r.ots.sgs.zr S t,s24,4s,147 03 I 0t / 2016 to 03 / otl 20L7 64 163 x27 S t,tzs,toz.tg S Llas,rozrg Grand Total 119 2,733 2,852 5 zo:strttlo S 19.77s.9s8.0s S aszs,zrg.ss lpnrrcHaRD & IERDEN I tl.ururrt uacl llirA I luraqr.ni.rrt .5 i*r llttttt Historic Loss Experience . Large Loss History - Excess 5250,000 Poliar Effeahrc Date . i lnlurv Dhl -, 03loU20o6to03loLl20o7 04/28/2006 03loVzoo9to03/01/200s 08lrs/2008 03/or/zooetoo3/ot/2070 05109/2009 03/oLl20o5to03/07/2007 06129/2006 o3/oLlzoo7 to03l07l2o08 03/20/2007 03/OU2O08to03101/2009 o410t12008 03/oLl20o8to 03lot/2009 os10612008 03/lt/2oogto03/01/2009 08/2612008 03107/2008too3/otlzoog 02/03/2009 03l0tl2o0sto03l01/20t0 03111/2009 o3l0t/2o0sto03lo1-l20t0 72/09/2009 03loLl2oosto03/01/2010 ou28/2oto o3lotl2ototo 03/otl2o]-L osl24l2ot0 03lo1-lzo1oto03/1tlzotl oBl26/20L0 03lollzolLto 03/0U2012 03l02l20Ll 03l0tl2o72to 03/otllot3 ot/tL/20t3 o3/ot/2073 to 03lol/201^4 oBl29l2ot3 03/otl2o74to03lotl2lLs o3/t9l2oL4 03/0t/20!4to03/oll20Ls LO/06120L4 03l1ll2otsto03/Or/20L6 0s/r2/207s 03107/29ts to o3/oL/2oL6 os/27 /2ots Clehr*rt i-J 2017 Renewal 2O16 Renewal AnnualChanre Statli Gross lnarrd Gross lnqtrr -.. Gross lnqtrr - Closed 5424,070.83 $424,070.83 50.00 Closed S558,009.8s S841,984.52 (S183,974.67) Closed S2s1,343.03 S2s1,343.03 50.00 Open 51,692,241.I7 Ss08,910.69 S1,183,330.48 Open 5427,774.47 5427,774.47 50,00 Open 5477,330.L7 S327,330.17 S1s0,000.00 Re-open s357,750.00 s357,750.00 Re-open s334,949.32 s334,949.32 So.oo s0.00 open s348,535.27 s340,365.26 s8,170.01 open s1,130,500.00 s1,130,500.00 s0.00 open $t,286,444.43 s453,LL6.72 5833,327.7t Open S305,470.00 5t94,473.6r 5111,996.39 Open 5994,792.39 S32s,170.48 5659,521.91 Open 5320,544.40 5320,544.40 50,00 Open 5272,502.gs $272,502.99 SO,OO Open 5420,873.52 5407,873.52 513,000.00 Open 5297,763.88 5Lt2,Ls7.20 S18s,505.68 open S383,048.62 581,s87.64 S301,460.98 Open S308,s29.96 S133,s84.28 5t74,945.68 Open S358,933.46 588,873.90 S280,0s9.s6 Open Ss0s,100.00 S141,6s0.00 5363,4s0.00 lpntrcunRD & IERDEN I lt'uruncc tnd Rirl \lurrr4cricrrt Sirrcc l(,|6ll Disclosures Notice The purpose of this summary is to provide a brief description of the key coverages and to highlight selected information. lt is not intended to completely identify all of the coverages and exclusions that are part of your program. The actual poliry forms are the only complete representation of exclusions and limitation and constitute the legal contract between you and the insurance company. Please read your policies for specific details of coverages. Audit Your policy is subject to audit by the insurance company, at which time, new operations may be noted and appropriate premium adjustments made. To make sure that your policy is properly written to provide the coverage you expect, you should always let us know of any new business activities you have made or are planning. ln addition, your liability, auto, and workers compensation insurance policies are based upon estimatesof annualsalesandpayrolls. Anauditofthesepoliciesmayresultinreturnoradditional premiums. Contingent Profit Sharing and Supplemental Compensation Notice Pritchard & Jerden has supplemental compensation arrangements with some insurance companies. These compensation arrangements are company specific and vary by company. We may receive additional compensation from these arrangements. These arrangements are typically based on growth, profitability and retention. The additional compensation payable under these arrangements represents less than 1% of Pritchard & Jerden's written premium. We are able to provide more specific information at an individual client's request. lprurcseRD & IERDEN I lnxwance und Rirl Alorogeniirt.Sine lg{{l Page 8 Commission Meeting Agenda 2/21/2017 2:00 PM Fort Gordon New Water and Sewage Connections Department:Utilities Department:Utilities Caption:Motion to approve bid award #16-263 to Blair Construction, Inc. for services associated with construction of the Fort Gordon New Water and Sewage Connections under the Task Order Program for Infrastructure in the amount of $356,594.15. (Approved by Engineering Services Committee February 14, 2017) Background:This project will provide water and sewage connections on Fort Gordon. The project will consist of multiple connections of various sizes, and installation of up to 2000 LF of sewer main and 2000 LF of water main. Some connections to the existing infrastructure will be upgraded and some connections will be for new infrastructure throughout the post. Analysis:Blair Construction, Inc. submitted an acceptable bid package and was the lowest responsive bidder. The Utilities Department reviewed the bid and find it to be fair and reasonable. We recommend awarding this contract to Blair Construction, Inc.to construct the Fort Gordon New Water and Sewage Connections under the Task Order Program for Infrastructure. Financial Impact:Funding is available in the amount of $356,594.15 under account number 507043490-5425410 / 88886666-5425410. Alternatives:No alternatives due to the contract being awarded under Bid Item 16-263. Recommendation:We recommend award of the Task Order contract to Blair Construction, Inc. in the amount of $356,594.15 for the construction of the Fort Gordon New Water and Sewage Connections Project under the Task Order Program for Infrastructure. Cover Memo Funds are Available in the Following Accounts: $356,594.15 from account 507043490-5425410 / 88886666- 5425410 REVIEWED AND APPROVED BY: Cover Memo Invitation to Bid Sealed bids will be received at this office until Thursday, December 15, 2016 @ 3:00 p.m. for furnishing: Bid Item #16-263 2016 Fort Gordon New Water and Sewer Connections Project – Task Order – for Augusta Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $40.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821- 0405) beginning Friday, November 18, 2016. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Wednesday, November 30, 2016 @ 3:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, December 2, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Cc: William Rhinehart Deputy Administrator Tom Wiedmeier Utilities Department Stanley Aye Utilities Department OFFICIAL Beams Contracting, Inc. 15030 Atomic Road Beech Island, SC 29842 Blair Construction, Inc. 4308 Evans To Locks Road Evans, GA 30809 Yes Yes 167300 224004 Yes Yes Yes Yes $483,548.51 $356,594.15 Bid Item #16-263 Fort Gordon New Water and Sewer Connections Project 2016 – Task Order for Augusta, Georgia - Utilites Department Bid Date: Thursday, December 15, 2016 @ 3:00 p.m. The following vendor did not submit bid: Jamco/1249 Gordon Park Rd./Suite 102/Augusta, GA 30901 Bid Price Total Number Specifications Mailed Out: 3 Mandatory Pre-Bid Conference: 3 Total packages submitted: 2 Total Noncompliant: 0 Vendors Attachment B E-Verify Number SAVE Form Addendums 1 Page 1 of 1 BLAIR CONSTRUCTION ATTN PATRICK DILLARD P.O. BOX 770 EVANS, GA 30809 BEAMS CONTRACTING ATTN: BUDDY ROWLAND 15030 ATOMIC ROAD BEECH ISLAND SC 29842 JAMCO CIVIL ATTN: E.R. MITCHELL P. O. BOX 10710 ATLANTA, GA 30310 TOM WIEDMEIER UTILITIES DEPARTMENT STANLEY AYE UTILITIES DEPARTMENT KELLI IRVING COMPLIANCE DEPARTMENT BID ITEM #16-263 2016 FORT GORDON NEW WATER AND SEWER CONNECTIONS PROJECT FOR UTILITIES DEPARTMENT PROJECT MAILED NOVEMBER 18, 2016 BID ITEM #16-263 2016 FORT GORDON NEW WATER AND SEWER CONNECTIONS PROJECT FOR UTILITIES DEPARTMENT BID DUE: THUR., 12/15/16 @ 3:00 P.M. Commission Meeting Agenda 2/21/2017 2:00 PM Marvin Griffin Road Improvements Project Contract Award – 16-222 Department:Engineering Department:Engineering Caption:Motion to approve award of Construction Contract to Reeves Construction Company in the amount of $9,578,429.25 for Marvin Griffin Road Improvements Project as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. (Bid Item 16-222) (Approved by Engineering Services Committee February 14, 2017) Background:Marvin Griffin Road Improvements project is an approved SPLOST project. This project is constructed in two phases. Phase 1 is complete, which included clearing / grubbing and private utilities relocation. This is Phase 2 of the project which consists of roadway widening & improvements, drainage improvements, curb & gutter, water & sewer improvements, sidewalk, and traffic signal upgrade between Mike Padgett Highway (SR56) and Doug Barnard Parkway (SR56 Spur). Analysis:Bids were received on October 13, 2016 with Reeves Construction being the low bidder. The bid results are as follow: CONTRACTORS BID 1. Reeves Construction $9,578,429.25 2. Beams Contraction $10,058,800.67 3. E.R. Snell Contractor $10,611,596.48 It is the recommendation of the Engineering Department to award this project to Reeves Construction. Financial Impact:Funds are available in amount of $9,578,429.25 upon commission approval. Following is Fund allocation. $5,944,683 (Marvin Griffin Rd SPLOST III & VI); $1,833,746.25 (AUD), and $1,800,000 (GDOT Funds). Alternatives:1). Approve award of Construction Contract to Reeves Construction Company in the amount of $9,578,429.25 for Marvin Griffin Road Improvements Project as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. 2). Do not approve and cancel the project.Cover Memo Recommendation:Approve Alternative Number One Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: $5,944,683 (Marvin Griffin Rd SPLOST III (2,610,000) & VI (3,334,683); $1,833,746.25 (AUD), and $1,800,000 (GDOT Funds) REVIEWED AND APPROVED BY: Cover Memo Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized: Section 1: Approve award of Construction Contract to Reeves Construction Company in the amount of $9,578,429.25 for Marvin Griffin Road Improvements Project as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. Following is Fund allocation: $5,944,683 (Marvin Griffin Rd SPLOST??); $1,833,746.25 (AUD), and $1,800,000 (GDOT Funds) Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase II 2,091,400$ Special 1% Sales Tax, Phase III 1,375,600$ Augusta Utilities 36,230$ Augusta Utilities 41,000$ Marvin Griffin Rd. SPLOST 5,944,683$ AUD 1,833,747$ GDOT Funds 1,800,000$ 13,122,660$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Hardie Davis Jr., Mayor (S.R. 56 to S.R. 56 Spur) Funds are available in amount of $9,578,429.25 upon commission approval. CPB#323-041110-296823603 CAPITAL PROJECT BUDGET MARVIN GRIFFIN ROAD CHANGE NUMBER EIGHT Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1/12/2017 Augusta-Richmond County, Georgia (S.R. 56 to S.R. 56 Spur) CPB#323-041110-296823603 CAPITAL PROJECT BUDGET MARVIN GRIFFIN ROAD CHANGE NUMBER EIGHT CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB SPECIAL 1% SALES TAX, PHASE III 323-041110-0000000-000000000 ($1,375,600) ($1,375,600) 322-041110-0000000-000000000 ($2,091,400) ($2,091,400) 507043410-5212115-80900030 ($77,230) ($77,230) 323-041110-5414110-296823603 ($5,944,683) ($5,944,683) 507043410-5212115-80900030 ($1,833,747) ($1,833,747) GDOT Funds ($1,800,000) ($1,800,000) TOTAL SOURCES: ($3,544,230) ($9,578,430) ($13,122,660) USE OF FUNDS ADVERTISING 323-041110-5233119-296823603 $2,000 $2,000 ENGINEERING 323-041110-5212115-296823603 $237,280 $237,280 RIGHT OF WAY 323-041110-5411120-296823603 $150,000 $150,000 RAILROAD PERMIT 323-041110-5414610-296823603 $30,000 $30,000 CONSTRUCTION 323-041110-5414110-296823603 $2,568,464 $9,578,430 $12,146,894 AUGUSTA UTILITIES $41,000 $41,000 507043410-5212115-80900030 OTHER FUNDING $36,230 UTILITY RELOCATION 323-041110-5414510-296823603 $515,486 $515,486 TOTAL USES: $3,544,230 $9,578,430 $13,122,660 1/12/2017 Invitation to Bid Sealed bids will be received at this office until Tuesday, September 13, 2016 @ 3:00 p.m. for furnishing: Bid Item #16-222 Marvin Griffin Road Improvements – Phase II for Augusta Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $425.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, August 4, 2016. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Pre Bid Conference will be held on Friday, August 26, 2016 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, August 30, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 4, 11, 18, 25, 2016 Metro Courier August 10, 2016 OFFICIAL Reeves Construction Co. 1 APAC Industrial Way Augusta, GA 30907 Beams Contracting 15030 Atomic Rd Beech Island, SC 29842 E.R. Snell 5102 Pierce Ct Evans, GA 30809 YES YES YES 48048 167300 22114 YES YES YES YES YES YES YES YES YES $9,578,429.25 $10,058,800.67 $10,611,596.48 / Non-Compliant Bid Item #16-222 Marvin Griffin Road Improvements – Phase II for Augusta, Georgia - Engineering Department Bid Date: Thursday, October 13, 2016 @ 3:00 p.m. Bid Bond Bid Price Total Number Specifications Mailed Out: 28 Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Pre-Bid Conference: 5 Total packages submitted: 3 Total Noncompliant: 1 Vendors Attachment B E-Verify Number SAVE Form Addendums 1-3 Page 1 of 1 MEMORANDUM ENGINEERING DEPARTMENT Able L ladson, P.E., CPESC, Dlrector To: I il*rGeriSams, Director- Procurement FROM: ffi oo*1. Ladson, PE, cPEsc, Director- Engineering Monday, December 5, 2016 Marvin Griffin Road lmprovements Projea - Phase ll Project Number: 323-04-29823603 Bld ltem: L6-222 File Reference: 16-014(A) DATE: SUBJECT: Ms. Sams, it is recommendation of Augusta Engineering Department (AED)that the subject project be awarded to Reeves Construction Company in the amount of 59578 ,429.25. Award is contingent upon receipt of signed contract and proper bonds. Should you require additional information, please do not hesitate to contact me or Hameed Malik at (705)795-s040. Thonk you in odvonce. ALVscm Attachments(s) cc: Nancy Williams, Quality Assurance Analyst Phyl lis Joh nson, Procurem ent Compliance Officer DBE Officer Hameed Malik, Ph.D., PE, Assistant Director - Engineering Division Anthony Taylor, AED Construction Engineer Valerie Jenkins, AED Accounting Manager File Aryustt Erglneerlng Admlnlttration 505 Teralr street - Augusta, GA 30901 ffice: (706) 796 -5040 Far {706)795'5045 wurw.augustaqa.gov Commission Meeting Agenda 2/21/2017 2:00 PM Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-103-00-0) - 1930 Carolina Road Department:Law Department:Law Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-103-00-0) - 1930 Carolina Road. (Approved by Engineering Services Committee February 14, 2017) Background:The owners of Bracy Enterprises are deceased and all heirs cannot be determined or located. Therefore, the City seeks to acquire the property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $10,500.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-111-00-0) - 201 Aragon Drive Department:Law Department:Law Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-111-00-0) - 201 Aragon Drive. (Approved by Engineering Services Committee February 14, 2017) Background:Owners cannot be located. Therefore, the City seeks to acquire property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $7,400.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-218-00-0) - 2012 Willow Street Department:Law Department:Law Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-218-00-0) - 2012 Willow Street. (Approved by Engineering Services Committee February 14, 2017) Background:The owners of Bracy Enterprises are deceased and all heirs cannot be determined or located. Therefore, the City seeks to acquire the property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $6,300.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-219-00-0) - 2010 Willow Street Department:Law Department:Law Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-219-00-0) - 2010 Willow Street. (Approved by Engineering Services Committee February 14, 2017) Background:The owners of Bracy Enterprises are deceased and all heirs cannot be determined or located. Therefore, the City seeks to acquire the property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $11,300.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-224-00-0) - 2006 Golden Rod Street Department:Law Department:Law Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-224-00-0) - 2006 Golden Rod Street.(Approved by Engineering Services Committee February 14, 2017) Background:Owners are deceased and all heirs cannot be determined or located. Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,600 sq. ft. in fee. The appraised value is $6,300.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-4-032-00-0) - 204B Dan Bowles Road Department:Law Department:Law Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-4-032-00-0) - 204B Dan Bowles Road.(Approved by Engineering Services Committee February 14, 2017) Background:The owners of Bracy Enterprises are deceased and all heirs cannot be determined or located. Therefore, the City seeks to acquire the property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $6,500.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-4-074-00-0) - 2069 Golden Rod Street Department:Law Department:Law Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-4-074-00-0) - 2069 Golden Rod Street.(Approved by Engineering Services Committee February 14, 2017) Background:The owners of Bracy Enterprises are deceased and all heirs cannot be determined or located. Therefore, the City seeks to acquire the property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $6,300.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-1-021-00-0) - 124 Horton Drive Department:Law Department:Law Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-1-021-00-0) - 124 Horton Drive. (Approved by Engineering Services Committee February 14, 2017) Background:The owners of Bracy Enterprises are deceased and all heirs cannot be determined or located. Therefore, the City seeks to acquire the property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $14,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-3-004-00-0) – 2013 Florida Road Department:Law Department:Law Caption:Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-3-004-00-0) – 2013 Florida Road. (Approved by Engineering Services Committee February 14, 2017) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner as to the property’s value and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 9,975 sq. ft. in fee. The appraised value is $13,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Motion to Authorize Condemnation to Acquire Property in Fee Simple Interests – 223 Aragon Drive (Parcel 087-2 119-00-0) Department:Law Department:Law Caption:Motion to authorize condemnation to acquire property in Fee Simple Interests – 223 Aragon Drive (Parcel 087-2 119-00-0). (Approved by Engineering Services Committee February 14, 2017) Background:Two owners are deceased and all heirs cannot be determined or located. Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,500 sq. ft. in fee. The appraised value is $7,400.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Motion to Authorize Condemnation to Acquire Title of a Portion of Property for Right of Way, (Parcel 059-3-766-00-0) 1433 Twiggs Street Department:Law Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 059-3-766-00-0) 1433 Twiggs Street.(Approved by Engineering Services Committee February 14, 2017) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the subject property. The required property consists of 1,486.83 square feet of right of way. The appraised value is $1,860.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L 323041110-52.12122 J/L 296823220-52.12122 REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Motion to authorize condemnation to acquire title of a portion of property in fee simple interests (Parcel 087-4-085-00-0) - 2060 Willow Street Department:Law Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property in fee simple interests (Parcel 087-4-085-00-0) - 2060 Willow Street. (Approved by Engineering Services Committee February 14, 2017) Background:Owner cannot be determined or located. Additionally, taxes have not been paid for at least eight years. Therefore, the City seeks to acquire property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,500 sq. ft. The appraised value is $6,300.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Motion to authorize condemnation to acquire title of a portion of property in fee simple interests (Parcel 087-4-116-00-0) - 2066 Golden Rod Street Department:Law Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property in fee simple interests (Parcel 087-4-116-00-0) - 2066 Golden Rod Street. (Approved by Engineering Services Committee February 14, 2017) Background:Owner died and all heirs cannot be determined or located; therefore, the City seeks to acquire property through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,500 sq. ft. for right-of-way. The appraised value is $6,300.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Motion to Authorize Condemnation to Acquire Title of the Entire Parcel, (Parcel 087-2-169-00-0) 2016 Walnut Street Department:Law Department:Law Caption:Motion to authorize condemnation to acquire title of the entire parcel, (Parcel 087-2-169-00-0) 2016 Walnut Street. (Approved by Engineering Services Committee February 14, 2017) Background:The City cannot determine clear title due to a deceased owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the entire property. The required property consists of 7,500 square feet. The appraised value is $8,500.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L 328-041110-52.12122 J/L 212828203-52.12122 REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Motion to Authorize Condemnation to Acquire Title of the Entire Parcel, (Parcel 087-4-031-00-0) - 204-C Dan Bowles Road Department:Law Department:Law Caption:Motion to authorize condemnation to acquire title of the entire parcel, (Parcel 087-4-031-00-0) 204-C Dan Bowles Road. (Approved by Engineering Services Committee February 14, 2017) Background:The City cannot determine clear title due to a deceased owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the entire property. The required property consists of 8,008 square feet. The appraised value is $6,400.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L 328-041110-52.12122 J/L 212828203-52.12122 REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Motion to Determine Abandonment of Franklin Lane from Tuttle Street Eastward to the Terminus Department:Law Department:Law Caption:Motion to determine that Franklin Lane from Tuttle Street Eastward to the Terminus, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party (ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. (Approved by Engineering Services Committee February 14, 2017) Background:Troy Jordan, on behalf of his client has requested that the lane be abandoned. Mr. Jordan is assisting a client who owns properties surrounding Franklin Lane.The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on February 6, 2017 for this matter. The plat of said Franklin Lane from Tuttle Street Eastward to the Terminus is attached. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Franklin Lane from Tuttle Street Eastward to the Terminus be abandoned.Cover Memo Recommendation:Approve determination and request for abandonment of Franklin Lane from Tuttle Street Eastward to the Terminus pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit- claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON FRANKLIN LANE FROM TUTTLE STREET EASTWARD TO THE TERMINUS AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that Franklin Lane from Tuttle Street Eastward to the Terminus as shown on the attached plat, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of-way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on February 6, 2017 at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on January 26, 2017 and February 2, 2017, and that the property owners located on Franklin Lane from Tuttle Street Eastward to the Terminus were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held, February 21, 2017, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2017. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Commission Meeting Agenda 2/21/2017 2:00 PM Motion to Determine the Abandonment of Railroad Avenue (in its entirety), Roulette Lane (from McCauley Street to Hunter Street), and Floyd Street (from Roulette Lane to the Southern Property Line of 1419 Hunter Street) Department:Law Department:Law Caption:Motion to determine that Railroad Avenue (in its entirety), Roulette Lane (from McCauley Street to Hunter Street), and Floyd Street (from Roulette Lane to the Southern Property Line of 1419 Hunter Street) as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7- 2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. (Approved by Engineering Services Committee February 14, 2017) Background:The Augusta Housing and Community Development Department plans to develop housing units and commercial space at the intersection of R.A. Dent Boulevard and Wrightsboro Road and they believe it is essential to close and/or reduce said public right- of-ways within the project's vicinity in order to add to the success of the overall development of the area. The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and plat of said Railroad Avenue (in its entirety), Roulette Lane (from McCauley Street to Hunter Street), and Floyd Street (from Roulette Lane to the Southern Property Line of 1419 Hunter Street) are attached. Analysis:In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1).Cover Memo Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Railroad Avenue (in its entirety), Roulette Lane (from McCauley Street to Hunter Street), and Floyd Street (from Roulette Lane to the Southern Property Line of 1419 Hunter Street) be abandoned. Recommendation:Approve determination and request for abandonment of Railroad Avenue (in its entirety), Roulette Lane (from McCauley Street to Hunter Street), and Floyd Street (from Roulette Lane to the Southern Property Line of 1419 Hunter Street) pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit- claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM TIA ITS Master Plan Implementation Project & EVP System Project-16-240 Department:Engineering Department:Engineering Caption:Motion to approve award of Construction Contract to R.J. Haynie & Associates, Inc. for the TIA ITS Master Plan Implementation Project, and the TIA Richmond County Emergency and Transit Vehicle Preempt (EVP) System Project which are both subject to value engineering - not to exceed $5,333,130. Award is contingent upon receipt of signed contracts, proper bond, and development of LSBOP utilization action plan as requested by AED. (Bid 16-240)(Approved by Engineering Services Committee February 14, 2017) Background:ITS Master Plan Implementation Project and Richmond County Emergency and Transit Vehicle Preempt System Project are two of the fifty, City of Augusta TIA (aka TSPLOST) traffic operation and safety improvement projects. As the costs of roadway widening and right-of-way continue to grow and stress the capital budgets of municipalities around the country, more and more of them are turning to technology to improve their traffic flow and maximize the efficiency of the existing roadway networks. These types of technology have been shown to improve the overall efficiency of major corridors by as much as 30%. These systems which are referred to as “Advanced Transportation Management Systems” or ATMS include a variety of elements geared toward improving traffic flow, traffic monitoring, transit flow, and incidents response, such as crashes, malfunctions, etc. Elements of these systems include: a central command center with monitors, traffic signal communications infrastructure, adaptive signal systems, video monitoring, dynamic message boards, transit priority, emergency vehicle preemption, etc. Analysis:Bids were received on October 13, 2016 with R.J. Haynie being the low bidder. The bid results are as follow: CONTRACTORS BID 1. R.J. Haynie & Associates $6,560,130.00 2. B-B-H $6,924,343.08 3. American Lighting Signalization $6,911,812.57 It is the recommendation of the Engineering Department to award Cover Memo this project to R.J. Haynie & Associate subject to scope assessment and Value Engineering. Financial Impact:Funds are allowable in Projects TIA/GDOT funds for Intelligent Transportation System and RC Emergency Vehicle Preempt System and TIA Discretionary funds. Alternatives:1). Approve award of Construction Contract to R.J. Haynie & Associates, Inc. for the TIA ITS Master Plan Implementation Project, and the TIA Richmond County Emergency and Transit Vehicle Preempt (EVP) System Project which are both subject to value engineering - not to exceed $5,333,130. Award is contingent upon receipt of signed contracts and proper bond, and development of LSBOP utilization action plan as requested by AED. 2). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Projects TIA Funds ITS ($3,425,925), RC ETVP ($1,173,250), GDOT($700,000), and TIA Discretionary Funds ($33,955). REVIEWED AND APPROVED BY: Cover Memo Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project change is to approve award of Construction Contract to R. J. Haynie & Associates, Inc. subject to Value Engineering and not to exceed in the amount of $5,333,130 for Transportation Investment Act (TIA) Projects, ITS Master Plan Implementation Project and RC EVP System Project. Funds are allowable in Projects TIA funds and TIA Discretionary funds Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. ITS Master Plan Implementation 500,000$ RC Emergency Vehicle and Transit Preemption System 250,000$ ITS Master Plan Implementation 47,000$ ITS Master Plan Implementation 169,200$ Project TIA Funds 3,425,925$ RC ETVP 1,173,250$ TIA Discretionary Funds 733,955$ 6,299,330$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Please do not process this document. Once commission approved the orignal will be forwarded for execution. Thanks - ext 5070 Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET INTELLIGENT TRANSPROTATION SYSTEM MASTER PLAN IMPLEMENTATION-RICHMOND COUNTY CPB#371-041110-T13049121 CHANGE NUMBER FIVE BID #12-137 12.30.13 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET INTELLIGENT TRANSPROTATION SYSTEM MASTER PLAN IMPLEMENTATION-RICHMOND COUNTY CPB#371-041110-T13049121 CHANGE NUMBER FIVE BID #12-137 CPB AMOUNT ADDITION NEW SOURCE OF FUNDS CPB REQUEST CPB TIA ITS Master Plan Implementation 371-041110-T13049121 ($547,000)($547,000) TIA RC Emergency Vehicle System ($250,000)($250,000) 235-041110-6011110 TIA ITS Master Plan Implementation ($169,200)($169,200) 371-041110-T13049121 Projects TIA Funds ($3,425,925)($3,425,925) RC ETVP ($1,173,250) TIA Discretionary Funds ($733,955)($733,955) TOTAL SOURCES:($966,200)($5,333,130)($5,126,080) USE OF FUNDS ENGINEERING 235-041110-5212115 $750,000 $750,000 371-041110-T13049121 $47,000 $3,425,925 $3,472,925 371-041110-T13049137 $1,173,250 $1,173,250 371-041110-T13049121 $169,200 $733,955 $903,155 TOTAL USES:$966,200 $5,333,130 $6,299,330 12.30.13 Invitation to Bid Sealed bids will be received at this office until Thursday, October 6, 2016 @ 3:00 p.m. for furnishing: Bid Item #16-240 Intelligent Transportation System (ITS) Master Plan Implementation and Richmond County (RC) Emergency and Transit Vehicle Preempt System for Augusta Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $325.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, August 25, 2016. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Pre Bid/Telephone Conference will be held on Tuesday, September 20, 2016, @ 3:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee. Prior to the Telephone Conference Call on Tuesday, September 20, @ 3:00 p.m., make the $35.00 check payable “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, September 22, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 25, September 1, 8, 15, 2016 Metro Courier August 31, 2016 OFFICIAL R. J. Haynie & Assoc 1551 Forest Pkwy Lake City, GA 30260 B-B-H 600 Discovery Place Mableton, GA 30126 American Lighting Signalization 11639 Davis Creek Rd. East Jacksonville, FL 32256 YES YES YES 43674 61995 45005 YES YES YES YES YES YES YES YES YES $6,560,130.00 $6,924,343.08 $6,911,812.57 Bid Item #16-240 Intelligent Transportation System (ITS) Master Plan Implementation and Richmond County (RC) Emergency and Transit Vehicle Preempt System for Augusta, Georgia - Engineering Department Bid Due: Thursday, October 13, 2016 @ 3:00 p.m. Bid Bond Bid Price Total Number Specifications Mailed Out: 16 Total Number Specifications Download (Demandstar): 4 Total Electronic Notifications (Demandstar): 173 Mandatory Pre-Bid Conference: 7 Total packages submitted: 3 Total Noncompliant: 0 Vendors Attachment B E-Verify Number SAVE Form Addendums 1-2 Page 1 of 1 ENGINEERING DEPARTMENT Abie L. Ladson, P.E., CPESC, Director TO:Ms Geri Sams, Director - Procurement FROM: , fifi,4^r*1. Ladson, pE, CPESC, Director- Engineering fv I DATE: SUBJECT: Friday, January 27 ,2077 lntelligent Transportation System (lTS) Master Plan lmplementation Project and RC Emergency and Transit Vehicle Preempt (EVP) System Project TtA P roj ects # RC07-00 OLZL I P1#OOLL392 & #RC07-0 OOL37 / P l#O0 1 1400 Bf D |TEM #\6-240 File Reference: 17 - 014(T) Ms. Sams, AED is recommending awarding this bid subject to value engineering (VE) to R.J. Haynie & Associates Thank you for your ottention to this motter. Abie HM/:vro Attachments(s) cc:Mrs. Nancy Williams, Quality Assurance Analyst Hameed Malik, Ph.D., PE, Assistant Director- Engineering Division Mrs. Valerie Jenkins, AED Accountant File Augusta Engineering Administration 535 Telfair Street, Euilding 4000 - Augusta, GA 30901 Office: (706) 796 - 5040 Fax: (705) 796 -504s www.augustaPa.gov Commission Meeting Agenda 2/21/2017 2:00 PM Wright McLeod Landfill Proposal Department:Clerk of Commission Department:Clerk of Commission Caption:Motion to approve amending the ARC Waste Management Plan. (Approved by the Engineering Services Committee February 14, 2017)) Background:See attachment. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting of the Commission held February 7th and Special Called meeting held February 14, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda Commission Chambe r - 2t7 t2017 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Jefferson, Guilfoyle, sias, Frantom, M. Williams, Smith, Fennoy, D. Williams, Hasan and Davis, members of Augusta Richmond County Commission. INVOCATION: Dr. Jody Atderman, pastor St. John united Methodist church. PLEDGE OF ALLEGIANCE TO THE FLAG OF TI{E LINITED STATES OF AMERICA. RECOGNITION(S) A. Congratulations! Ms. Tiffiny T. Robinson, Augusta Utilities Customer Item Services Division, August4 GA February 2017 Employee of the Month. Action: None lE ltcmAnorovalsheet.html Motions Motion Motion Textr ype Made Seconded MotionBy By Result Presentation is made to Ms. Tiffiny Robinson as the February Employee of the Month. DELEGATIONS B. Ms. Rebecca Rogers and Mr. Dayton Sherrouse Augusta Canal Authority. RE: Item Update on community effort to prevent destruction and find new purpose for the Action: historic "Mother Trinity CME Church Building" at 8th & Taylor Streets. None E ItemAoorovalsheet.html Motions Motion Made Seconded Motion-"""" Motion TextType By By Result Presentation is made by Mr. Dayton Sherrouse. CONSENT AGENDA (Items l-25) PUBLIC SERVICES 1. Motion to approve New Location: A.N. l7-2: request by Dwayne Pearson for Item an on premise consumption Liquor, Beer & Wine License to be used in Action: connection with Ikonz Sportsbar & Grill, LLC located at 1515 North Leg Road. Approved There will be Dance. District5. Super District 9. (Approved by Public Services Committee January 31,2017) lE Iknoz SPorlsbrr Grill LLC.odf E ltemAoorovelsheet.html Motions Motion rri. m , rr r h Motion;::'-".. Motion Text Made By Seconded By'l'ype Result Motion to A -----.^__^ approve. Commissioner CommisionerApprove ilition passes l0- Mary Davis Sean Frantom Passes 0. 2. Motion to approve New Ownership Application: A.N. l7-3 request by Item Hyeong Soon Jin for a retail package Beer & Wine license to be used in Action: connection with EZQ Food Store located at 2160 Martin Luther King Blvd. Approved District 2. Super District 9. (Approved by Pubtic Services Committee January 31,2017) lB EZQ Food Store.pdf lB ItemAoprovalsheet.html Motions Motion m Motion;- ---- Motion Text Made By Seconded ByI YPe '.'--- -r Result Approve Motion to Passesapprove. Commissioner Commisioner Motion Passes 10- Mary Davis Sean Frantom 0. 3. Motion to approve Amendment #l to Cooperative Agreement FY2017 with Item CSRA Regional Commission for Senior Nutrition Services for Augusta, GA. Action: (Approved by Public Services Committee January 31, 2017) Approved lE Amendment I FYlT,pdf IB ItemAnorovalsheet.html Motions H:t1" Motion Text Made By Seconded By MotionType Result Motion to ^ approve. Commissioner CommisionerApprove ttiotion passes l0- Mary Davis sean Frantom Passes 0. 4. Motion to approve the transfer and acceptance of Bus Shelters from the Item Jacksonville Transit Authority and the funds to ship them from Jacksonville, Action: Florida to Augusta, Georgia. (Approved by Public Services Committee Approved January 31,20\7) IB ltemApprovalsheet.html Motions []11" Motion Text Made By seconded By Motion'l.ype -'----- -'1 --------- -r Result Motion to Approve ffi5ffi*sesrO- fi:THt;?,tL, S:ffilili,ffi, passes 0. 5. Motion to approve Infield Mix Soils for the Recreation and Parks Department. Item (Approved by Public Services Committee JanuarT 31, 2017) Action: Approved tE sKtrlgt 3631 zor oltot2o.pat lB bid 16-256 doc.pdf tB l6-2s6 REsl FoRMS.pdf E l6-2s6 RESl.pdf lB ItemAoorovalsheet,html Motions $]j*1"" Motion rext Made By seconded By HJilrype Motion to ^ approve. Commissioner CommisionerApprove vtotio, Passes 10- Mary Davis Sean Frantom rasses 0. ADMINISTRATIVE SERVICES 6. Motion to approve a request for the replacement of 3 Ford Rangers with the ltem purchase 3 - F- 150's, with CNG/LPG engine prep package, for Environmental Action: Services Department. (Bid Item 16-235) (Approved by Administrative Approved Services Committee January 31, 2017) lE 16-235 ITB to Paper Revised.pdf E 16-235 TABTILATION OFFICIAL.pdf lB 16-235 Department Recommendation of Award.pdf B Mail List and Demandstar Plenholders,pdf E ltemAoorovalsheet.html Motions X:j]" Motion Text Made By seconded By f*ilI ype Motion to ^ aDDrove. Commissioner CommissionerApprove vtotio, Passes 10- Marion Williams Dennis Williams rasses 0. 7. Motion to approve a request from the Utilities Department to replace a 2001 Item Ford F-350 used in support of the Fort Gordon contract from Allan Vigil Ford Action: for $48,145.00. (Bid Item 16-190) (Approved by Administrative Services Approved Committee January 31, 2017\ IE Aft-F350-fi sordon.pdf tB Evel - F00095 - Utilities.pdf B l6-190 Newspaper Advertisement.pdf B r6-t9o ten surrt onrtct,tt-.pof E I 6-1 90-Depertment-Recommendetion-of Award --Ontion-l.pdf [B l\lail Labels rnd Demandstar Planholders.pdf lB ItemAoorovalSheet.html Motions []i1" Motion rext Made By seconded By Hii,"r ype Motion to. aDDrove. Commissioner CommissionerApprove illrio, passes l0- Marion williams Dennis williams Passes 0. 8. Motion to approve appointing a subcommittee composed of Mr. Hasan, Item Chairman, Mr. Guilfoyle, Mr. M. Williams and Mr. Jefferson to evaluate Action: some cost savings with the current fleet contract. (Approved by Administrative Approved Services Committee January 31, 2017) [E ItemAnnrovalsheet,html Motions []i1"' Motion Text Made By seconded By HJir'I ype Motion to ^ approve. Commissioner CommisionerApprove ttiotio, passes l0- Mary Davis Sean Frantom Passes 0. 9. Motion to approve Housing and Community Development Department's Item contract procedure relative to authorization of agreements/contracts/flUD forms Action:for the various federal programs administered by the Department for Approved program/calendar year 2017. (Approved by Administrative Services Committee January 31, 2017) lB Welcher l.l9-16 Approyal Letter.pdf lB Conv-of 2017 Annual Allocation Exoenditure_Spreadsheet.odf lB ItemApprovalsheet.html Motions Y:j*lt" Motion Text Made By seconded By Motion'l'ype ----- -r *-------- -J Result ^ Motion to Commissioner Commisionerapprove. Mary Davis Sean Frantom Motion Passes 10- 0. PUBLIC SAFETY 10. Motion to approve the allocation of funding for the Richmond County Sheriffs Item Office (RCSO) in the amount of $103,378.71 to implement the Governor's Action: Office of Highway Safety Heat Grant. (Approved by Public Safety Approved Committee January 31, 2017) lE Heat Grant 20l6.ndf IB HEAT srant new srant nroposal 20l6.odf E ltemApprovalsheet.html Motions *11"' Motion Text Made By seconded By Motion'l'ype - ------ -" --------- -r Result Motion to Approve i||,#;"sses r0- fr""THjJl;"' ff#T;;f,:[ passes 0. 11. Motion to approve the purchase of video recorder storage devices for the Jail. Item (Approved by Public Safety committee January 3L,2017) Action: Approved E Sole Source Justification Sheriff OIfice.pdf @ ltemAoorovalSheet.html Motions Motion f,r^4:^_ m^__1 r, r h Motion;"-'"" Motion Text Made By Seconded By ResultI ype Motion to Aoorove approve. Commissioner Commisionerr rrrrvvv Motion Passes l0- Mary Davis Sean Frantom Passes 0. 12. Motion to approve the Extension of the Emergency Notification System with Item West Communication Inc. dlbla Twenty First Century Communication, now Action: known as West Interactive Services Corporation, for a period of three months. Approved (Approved by Public Safety Committee January 31,2017) IB Amendmenf io Emerqencv Nnfifinqtinn Svrrem ndf B ItemAoorovalsheet.html Motions *:1'" Motion Text Made By Seconded By f"'rtfftrype Motion to ^ approve. Commissioner CommisionerApprove ilotion passes 10- Mary Davis Sean Frantom Passes 0. 13. Motion to approve the purchase for Richmond County Sheriffs Office Item (RCSO) in the amount of $29,461.60 to purchase a security gate for the Charles Action: B. Webster Detention Center. (Approved by Public Safety Committee Approved January 31,2017) lB Securitv Gate lnformation.ndf lB ltemApprovatsheet html Motions fr'J:" Motion Text Made By seconded By Hllil Motion to a __..^_-^ approve. Commissioner CommissionerApprove ilotion passes l0- Sammie Sias Grady Smith Passes 0. F'INANCE 14. Motion to approve 2017-21 Capital Improvements Plan. (Approved by Item Finance Committee January 31, 2017')Action: Approved E R Capital Improvements Plan.odf IB ItemApnrovalsheet.html Motions +^;t:'" Motion Text Made By seconded By f""rtir' Motion to Approve f,Xli'""1'r"sses r0- ;r:THiJlJ'.' ff#T[f,lil passes 0. ENGINEERING SERVICES 15. Motion to auth orize condemnation to acquire title of a portion of property for Item permanent easement, temporary easement, and one temporary driveway Action: easement (Parcel 025-2-109-00-0) - 2702 Ingleside Drive. (Approved by Approved Engineering Services Committee January 31., 20L7) E 2702 Insleside Drive - Acouisition of Easement.odf IE ltemApprovalsheet.html Motions Motion-"-'"" Motion Textrype Motions f#:" Motion rext Made By Seconded By Made By Seconded By Motion Result Motion to a ---^-.^__^ approve. Commissioner CommisionerApprove ttjtotion passes 10- Mary Davis sean Frantom Passes 0. 16. Motion to approve Change Order for Construction Services for Augusta Canal Item Embankment Repair Project. (Approved by Engineering Services Action: Committee January 3lr20l7) Approved E .4tlD_2015-007 Chense Order Calculetions.pdf E AtlD 2015-007 Chanqe Order Exhibit.pdf E ItemAoprovalsheet.html Motion Result Motion to Approve ffi|,|H'r"sses r0- $:Xiffit)?,?,h. ;:fffi:sioner passes 0. 17. Motion to approve award of Construction Contract to Reeves Construction Item Company in the amount of $4,3511872.58 for Dover-Lyman Rehabilitation Action: Project as requested by AED. Award is contingent upon receipt of signed Approved contracts and proper bonds. (Bid Item 16-223) (Approved by Engineering Services Committee January 31, 2017') E CPB-Dover-Lvman Award_Const 1.9.l7.xlsx E l6-22J ITB - Newspaper,pdf B r,{g surrt orrtclaL.oor B Mandatorv Pre Bid Conference Attendees.pdf Ig l6-223 Department Recommendation of Award.pdf IB LsBoP Information.pdf B Mail List and Demandstar Planholders.pdf E ltemAonrovalsheet.html Motions X:'1" Motion Text Made By seconded By MotionType Result Motion to ^ approve. Commissioner CommissionerApprove ilotion passes l0- Marion williams Ben Hasan Passes 0. 18. Motion to approve funding for the Design Consultant Services Supplemental Item Agreement Five to Hussey Gay Bell in the amount of $2721910.00 for the Action: Marvin Griffin Road Improvements Project as requested by the AED. Approved (Approved by Engineering Services Committee January 3lr20l7) IB Hussev Gav Bell SA#S.doc B cpB.Nttntnen.N INr,_l -g-l 7.xtsx B CEI HGB 12082016 Fee Proposal- Hussev Cav Bell.pdf E ItemApprovalsheet.html Motions f#:'" Motion Text Made By seconded By f.'rt,lil Motion to Aoorove approve. Commissioner Commisioner tvtotion Passes 10- Mary Davis Sean Frantom Passes 0. 19. Motion to approve of Change Order #1 for Construction Services for Item Renovation of 452 Walker Street. (Approved by Engineering Services Action: Committee January 31,2017) Approved E Renoyation of -152 \\'alker Street - Site Mao.ndf E Renovation of {52 \lalker Street - CO#l Proposal.pdf E ItemApprovalsheet.html Motions f#:" Motion Text Made By seconded By f""riil Motion to a _ _-_- __- approve. Commissioner CommissionerApprove vtotion Passes l0- Marion Williams Ben Hasan rasses 0. 20. Motion to approve and authorize entering into a contract with Georgia Power Item in the amount of $1,025,000 for street light upgrades along city maintained Action: roadway section of Gordon Highway. Funding is available for the project in Approved Engineering SPLOST VI as requested by AED. (Approved by Engineering Services Committee January 31, 2017) E Gordon Hishway Street Liqhting CPB.xlsx IE GAPower-Proposal GordonHwv-Liqhtins.ndf B ltemAonrovalsheet.html Motions Motion Motion;----- Motion Text Made By Seconded By'I'vpe ""'- -r ResultJI Motion to a __..^--^ approve. Commissioner CommisionerApprove Motion passes l0- Mary Davis Sean Frantom Passes 0. 21. Motion to approve Change Order for Construction Services for the Windsor ltem Spring Road Sanitary Sewer Extension Project. (Approved by Engineering Action: Services Committee January 3lr20l7) Approved IB rrYi ndsor_Sorin g Rd-SS_Ext --Pro i ect_Mao.pdf B rrVindsor Spring Rd SS Ext - Chanse Order Justifcation Soreadsheet.odf IB llcnnAnnrovalsheet html Motions Motion f,r,.,m , rr r h Motioni;;" Motion Text Made By Seconded By Resutt Motion to Approve iXffi*"sses r0- ;r""tHJl;"' S:#Hf,:[ passes 0. PETITIONS AND COMMUNICATIONS 22. Motion to approve the minutes of the regular meeting of the Commission Item held January lTth and Special Called meeting held January 31, 2017. Action: Approved E Regular Commission Meetins January 17 20l7.odf IE Called Commission-Meetins Januan' 31 20l7.odf lB ItemApprovalsheet.html Motions Motion Type Approve Motion Text Motion to approve. Motion Passes 10- Motion Text Motion to approve. Motion Passes 10- Made By Seconded By Commissioner Commisioner Mary Davis Sean Frantom Made By Seconded By Commissioner Commisioner Mary Davis Sean Frantom Motion Result Passes Motion Result Passes Motion Result 0. APPOTNTMENT(S) 23. Motion to approve the appointment of Mr. James O'Neal to the Augusta Item Planning Commission effective April 1,2017 representing District 1. Action: Approved IE James O Neal Talent Banko<lf Motions Motion Type Approve 0. 24. Motion to approve the appointment of Mr. Steve Sanders. to the Augusta Item Public Library Board of Trustees representing District 3. Action: Approved E Stevr Sanders.odf IB ltemApprovalsheet.html Motions Motion Motion TextI ype Made By Seconded By Motion to, approve. Commissioner CommisionerApprove ilotion passes 10- Mary Davis Sean Frantom Passes 0. 25. Motion to approve the appointment of Ms. Beverly Tarver to the Augusta Item Public Library Board of Trustees representing District 9. Action: Approved lB Beverlv Tarver.ndf IB ItemAoorovalsheet.html Motions X:j*1" Motion Text Made By seconded By MotionType -'---- -J Result Motion to a -._--^_-^ approve. Commissioner CommisionerApprove Motion Passes l0- Mary Davis Sean Frantom rasses 0. *:t **END CONSENT AGENDA* * ** AUGUSTA COMMISSION 21712017 AUGUSTA COMMISSION REGULAR AGENDA 217 t2017 (Items 26-33) PUBLIC SERVICES 26. Update from staff regarding keys to the Jamestown Community Center for Item Commissioners. (No recommendation from Public Services Committee Action: January 31,2017) Approved E Commission Minutes Ma\' 4 l999.pdf E Asreement Mav 4 l999.odf E Commission Minutes Met 2 2000.ndf lB Asreement Mav 2 2000.pdf E ItemAoorovalsheet.html Motions X:i1" Motion Text Made By Seconded By f."r|iirype Motion to approve receiving this item as information. Mr. Approve fffiffi.- $"'il'H'I:ffi:, ir""[,TjJi;"' passes Commissioner Marion Williams. Motion Passes 8-1. 27. TA-07 - A request for concuffence with the Augusta Georgia Planning Item Commission to approve a petition to approve the updated Tree Ordinance for Action: Augusta, Georgia. (No recommendation from Public Services Committee Approved January 3lr20l7) lB TA report.pdf @ Dec 2016 TA-07 Ordinance Lansuase - New Ordinance in its Entiretv.odf B ItemApprovalsheet.html Motions Motion f,r r! m , r. r Motion- """" Motion Text Made By Seconded By il#;''r'ype Motion to approve. Voting No:Commissioner Commissioner Approve 8xfifl1xil?i;. Y,iilil'r,. ;^"";T:'J['* Passes Marion Williams. Motion Passes 8-2. ADMINISTRATIVE SERVICES 28. Presentation/update from the Compliance Director regarding initiatives relating Item to the city's DBE & ADA Programs. Action: None B ItemAoprovalsheet html Motions Motion \f,_1!__, m Made Seconded Motion-------- Motion TextType rrrvrrv. r var By By Result Presentation was made by Ms. Irving; no action was taken. PUBLIC SAFETY 29. Discuss Gold Cross Ambulance Contract. Safety Committee January 31r2017\ (No recommendation from Public ltem Action: Approved B 07-18-2002 GC loses bid to Rural llletro.doc IB Coov of Overoavment.xlsx IB GC qets Augusta EMS zone 001 (003),tif E Cola Cross Seek Zone 20l2.doc B Julv 26 2005 Auqusta-Richmond Countv Commissi.doc IB Regular Commission Meeting June 4 20l3.doc E f,lt{S Sub Commitree RFP 05-082 (003).tif E Procurement 00l.odf B News Reoort.odf lB AN{R Letter.pdf lE ItemAoorovalsheet,html Motions Motion-^"""" Motion Text'l'ype Motion to approve Approve receiving this item as information. Made By Seconded By Commissioner Commissioner William Fennoy Ben Hasan No action taken on this motion due to the passage of the substitute motion. Motions Made By Commissioner Sammie Sias Motion Result Other Seconded Motion By Result Motion ="""" Motion Textlype Substitute motion to offer Gold Cross a three-year contract with an annual subsidy of $380,000 and if they do not accept it in writing by 3:00 A ----_. _- p.m. on February 23,2017 theADDTOVe ',^.- -rr^-'- Ciry's negotiations are done and the $380,000 goes back into the Contingency Fund. Voting No: Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Passes 30. Wayne Guilfoyle, Commissioner Grady Smith, Commissioner Marion Williams. Motion Passes 6-5. Vote ties 5-5. The Mayor votes Yes. Discuss Probation Services Department. (Requested Hasan) by Commissioner Ben Item Action: Approved E ltemAonrovalsheet.html Motions Motion Motion Textrype Motion to refer this Defer item br uommlssloner .lcK to Wavne Guilfovlecommlilee. ' J Motions |'#:"' Motion rext Made By Seconded By Commisioner Sean Frantom Motion Result Made By Seconded By Motion Result Substitute motion to request that the individuals who signed the order bring .1. : uommlssloner^ ronn an amendment toApprove ;h;';"il;il;;jiii." Marion 2ot6"ra L.iriliu*r. williams before the Commission for approval. Motions Motion Motion Textlype Motion to refer this item ^ back to committee withAPProve the conditions that all terminations cease and desist until the matter of ;:fffi::';*' withdraws seconded By f""rfilMade By Passes Commissioner AndrewCommissioner P.O.S.T. certification is Ben Hasan Jefferson resolved with the Attorney General, P.O.S.T. and DCS. Mr. Guilfoyle out. Motion Passes 9-0. FINANCE 31. Motion to approve a request for $25,000 for MACH Academy to support the ltem services they provide to our community youth. (No recommendation from Action: Finance Committee January 3lr20l7) Approved lB ltemAnnrovalsheet.html Motions f#:" Motion Text Made By seconded By HJiI Motion to approve. Ms. Davis out. Voting No: Approve ff#T;f,:H, fi:,il,ffI:ffi:, S:ffi#f'* passes Commissioner Wayne Guilfoyle. Motion Passes 7-2. APPOTNTMENT(S) 32. Motion to approve the appointment of Mr. Bill Hollingsworth to the Item Economic Development Authority to replace Mr. Michael Schepis. (Requested Action: by Mayor Pro Tem Ma.y Davis and Commissioner Grady Smith) Approved lB Development Authoritv of Richmond Countv (Aupusta Economic Develooment Authoritv).pdf lB B. Hollinssworth.pdf E Aooointment - Bill Hollinssworth.odf B ItemAnprovalSheet.html Motions Motion rf,_1!__-m z f,r r Motioni**""" Motion Text Made By seconded By Resutt Motion to Commissioner CommisionerApprove approve. *;" Davis S#'t#*" Passes Motion Passes l0- 0. ADDENDUM 33. ZA-R-245 - 3 - A request for concurence with the Augusta Georgia Planning Item Commission to approve a petition to amend the Comprehensive Zoning Action: Ordinance as follows: ' Section 2 - Definitions - Amend Accessory Building Approved' Section 8-4 - Accessory Building, R-l (One-Family Residential) Zone; Section 30-2 - Building Permits and Site Plans. IB za-r-245 3.odf IB ItemAnnrovalsheet.html Motions H:t1" Motion Text Made By seconded By Motion'l'ype Result Motion to add and Approve approve this item. commissioner commisioner Motion passes l0_0. Mary Davis Sean Frantom Passes LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 34. Motion to approve execution by the Mayor of the affidavit of Item compliance with Georgia's Open Meeting Act. Action: None Upcoming Meetings www.augustaqa.gov CALLED MEETING COMMISSION CHAMBER February 14,2017 Augusta Richmond County Commission convened at 11:00 a.m., Tuesday, February 14, 2017, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. Jefferson, Guilfoyle, Sias, Frantom, M. Williams, Smith, Fennoy, D. Williams, Hasan and Davis, members of Augusta Richmond County Commission. The Mayor called the meeting to order. 1. LEGAL MEETING A. Pending and potential litigation B. Real estate C. Personnel Mr. MacKenzie: I would entertain a motion to go into an executive session to discuss pending and potential litigation, real estate and personnel. Mr. Hasan: So move. Mr. Fennoy: Second. Ms. Davis, Mr. Jefferson and Mr. Smith out. Motion carries 7-0. ILEGAL MEETING] 2. Motion to authorize the execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Mr. Mayor: Good aftemoon, everybody. We're here and we'll reconvene. The Chair recognizes Attorney MacKenzie. Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit. Mr. Hasan: So move. Mr. Sias: Second. Mr. Mayor: Motion and a second. Voting. Mr. D. Williams su1. Motion carries 9-0. Mr. Mayor: We have a very dear friend of ours meaning the community's and certainly without question the commissioner from the 10ft, Commissioner Grady Smith, he had asked for something to be put together for a dear friend and today we're going to ask Mr. Donnie Thompson if he'll walk forward and join Commissioner Smith right here and the Chair recognizes Madam Clerk at this time for a proclamation. The Clerk reads the proclamation in honor of Mr. Donnie Thompson. Mr. M. Williams: Donnie, I want to say that Ms. Bonner read that just like Grady wrote it. Mr. Mayor: Attorney MacKenzie. Mr. MacKenzie: I would entertain a motion to authorize condemnation of property located at2820 Old Highway One, Parcel ID # 118-0-009-02-0 and authorize staff to deposit $90,000 into the registry of the court. Mr. Sias: So move. Mr. Hasan: Second. Mr. Mayor: I have a motion and a second. All those in favor vote Yea and those opposed vote No. Voting. Motion carries 10-0. Mr. MacKenzie: I would entertain a motion to approve a resolution authorizing the settlement of all claims related to the real property of Timothy Giuliano located at 2405 Persimmon Drive in the aggregate amount of $431598.98 and authorizing the Administrator to disburse this amount. Mr. Hasan: So move. Ms. Davis: Second. Mr. Mayor: A motion and a second. Voting. Motion carries 10-0. Mr. Mayor: All right. Thank you, everybody. Committee meetings. IMEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of the minutes of the Called Meeting of the Augusta Richmond County Commission held on February 14,2017. Clerk of Commission Commission Meeting Agenda 2/21/2017 2:00 PM District 5 Appointments Department: Department: Caption:Motion to approve the following appointments representing District 5: Ms. Ruby B. Johnson-Public Facilities, Inc.; Mr. Marcus Cobb-Augusta Port Authority; Mr. Joseph Wideman- Animal Control Board effective immediately and Mr. Quincy Jordon-Riverfront Development Board effective April 1, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo LeGr.-"^ TALENT BANK INFORMATION QUESTIONNAIRE TO BECOMPLETE}BY PERSONS DESIRING TO VOLUNTEER THEIR SERVICES ON THE AUTHORITY, BOARD OR COMMISSION FOR AUGUSTA, GEORGIA NOTE:ANY INFORMATION ENTERED ON THIS QUESTIONNAIRE WOULD BECOME PUBLIC INFORMATION UPON YOUR SUBMISSION/APPOINTMENT. HOME ADDRESS: DATE OF BIRTH: COUNTY MALE l/ STATE FEMALESEX: NOREGISTERED VOTER: VOTING DISTRICT YES I/ 5 MARITAL STATUS:SINGLE ENGAGED MARRIED DIVORCED SEPARATED OTHER (specify) EDUCATION:HIGH SCHOOL COLLEGE RELATIVES WORKING FOR THE COUNTY: OCCUPATION: 't0. RACE: WHITE SPANISH SURNAMED AMERICAN IN LIST BOARDS YOU PRESENTLY SERVE ON: 1. DIAN - 11. AFRICAN-AMERICAN 2. 3. 12. LIST ANY AREA IN WHICH YOU HAVE A PARTICULAR INTEREST OR EXPERTISE. Rev.6-2016 -L TALENT BANK INFORMATION QUESTIONNAIRE TO BE COM BY PERSONS DESIRING TO VOLUNTEER THEIR SERVICES ON THE , BOARD OR COMMISSION FOR AUGUSTA, GEORGIA NOTE:ANY INFORMATION ENTERED ON THIS QUESTIONNAIRE WOULD BECOME PUBLIC INFORMATION UPON YOUR SUBMISSION/APPOINTMENT. EMAILADDRESS: " ) l,( e io/rr,co*DATE: 1.?Y./7 J 1. 2. 3. 4. 5. 6. 7. HoMEADDRESS: 3u S ,/ lrns ,or. /2,2/*orj &, Syfol HOME PHONE: OCCUPATION: MCE: WHITE DATEOFBIRTH: S III /SS COUNTY MALE STATE FEMALE zt 8. 9. 10. REGISTERED VOTER: YES V SEX: NO VOTING DISTRICT MARITAL STATUS: SINGLE MARRIED Y SEPARATED ENGAGED DIVORCED EDUCATION: RELATIVES WORKING FOR THE COUNTY: .* AFRICAN-AMERICAN Y ASIAN AMERICAN LIST 1. SH SURNAMED AMERICAN INDIAN OTHER (specify) YOU PRESENTLY SERVE ON: SPANI BOARDSNil11. ftl$FHorrrE, 706-373- 6?fZ (P 2. 3. 12. LIST ANY AREA IN WHICH YOU HAVE A PARTICULAR INTEREST OR EXPERTISE. Nfr Rev.6-2016 -rtn{r*** TALENT BANK INFORMATION QUESTIONNAIRE TO BE S DESIRING TO VOLUNTEER THEIR SERVICES ON THE THORITY, BOARD OR COMMISSION FOR AUGUSTA, GEORGIA NOTE:ANY INFORMATION ENTERED ON THIS QUESTIONNAIRE WOULD BECOME PUBLIC INFORMATION UPON YO UR SUBMISSION/APPOINTMENT. ****************************************************************************************************************************************** EMAIL ADDRESS: DATE: l- a*- 2o t 1 1. NAME: fi, ef h w;/er HOME PHONE:BUS. PHONE(?TL ) {O 2. 3. 4. 5. 6. 7. 8. 9. DATE OF BIRTH: MARRIED ,/SEPAMTED DIVORCED COLLEGE RELATIVES WORKING FOR THE COUNTY:non€- OCCUPATION:1o- 10. MCE: WHITE AFRICAN-AMERICAN / ,/ ESTAN AMERICAN SPANISH SURNAMED AMERICAN INDIAN OTHER (specify) LIST BOARDS YOU PRESENTLY SERVE ON: NOM€ 1. wOIV{ LIST ANY AREA IN WHICH YOU HAVE A PARTICULAR INTEREST OR EXPERTISE. L-r.1,' k S". raqrJ,s',on cbL 11. 2. 3. HoME ADDRESS: /r-8 Pnd > 9f .\cAr' ' ( ZcZo< STREET 4,*'6L REGISTERED VOTER: VOTING DISTRICT YES L/- NO MARITAL STATUS:SINGLE ENGAGED EDUCATION:HIGH SCHO OL.' COUNTY SEX: MALE t/ STATE FEMALE ztP 12. Rev. 6-2016 TALENT BANK INFORIT{ATTON QT,iESTIONNATRE To be completed by ,O;t:*t to volunteer their services on the ,De, ; f/N Authority, Board orCommissioaRichmond County. NoTE: Any information entered on this questionnaire would become public informatioa uponyour appointment. Date 1. 2. 3. 4. Name: Home Phone: Email: Address: Business Phone: ?eQ -)qO *O tch Date of Birth, l& ' (,a ' 6t Sex: Male ('fJ Female Married,4,*^separated 10. Relatives working fog the CirylCounty: N ) 0 rrl € 11. occupation: q..e-hP€/- 12. Race: White Asian American Other 13: List Boards you presently serye on: TyES1fl _ ' \)Il Street 5. 6. 7. 8. Registered Voter: Yes Voting District: Marital Status: Single 9. Education: High School College No Engaged Spanish Surnamed List any area in which you have a Commission Meeting Agenda 2/21/2017 2:00 PM District 6 Appointment Department: Department: Caption:Motion to approve the appointment of Ms. Monica R. Mack to the Citizens Small Business Advisory Board representing District 6. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo User Task I Laserfiche Forms User Task CLERK - C-A.8. Appliction 7647: Anonymous User Assitned to: Lena Bonner Title FiBt Narer Middh tlaml lrst N.rer Suffix Drte of Biror * Addresc* Dateassignedlll:39AM Duedate: None Priority: None ,1//GEORGIA Clerk of Commission Comrission, Authorities, & Boads Tal€nl Bank Apptietion lM6, -----E lMoni€ lRenee ,Mack lN/A [1/r4lirs5 f F23 KEMP DR Saw draft Page I of2 O HideDetaib I civ Sbl6/ProiE/Rqis IAUGUSTA peorgia p09093713 lunited States Hore Phoner Wori Phore Registered Voterr '70c726{394 I O Oislrict 1 O Distdcl 3 O District 5 O Distdcl 7 O None O Dist ict 2 O Distdci 4 O Distric{ 6 O District I M.rital Strtus r Educ.tion* Race * Genderr Occupaton' lnteest3 Commissions, Authorities, & Boards volunleerFor* @ t t ui€dty hv. rclatws wotory b rE Cily of A{& OYes @No t tcutr.dty ereronanA{e &ad, hmbbn, orffifty O Yes ONo lwodd liteto lek an.metcodm.tb dmyffia*n O Yes ONo lMamed lMasters lBrack lFemle trrrulti-Unil Managercnt pender equality, neighborhood prcsedation, @lmnity developmeDt and engagen lYl :J LYI g Emil Comrents lnackmniq@groit.@m f-s,*n--l http://1 0. I 0. 5.23 5/forms/form/approval/4 I 88 2ba0-2f6d-49B -9 I e6-da92d7 ee2tfl 21912017 User Task I Laserfiche Forms Page2 of2 Summary Action History Show Details ':' UserTask Viewing assigned to Lena Bonnet on2t9D017 11:39 AM ln protr6 ./ Message start Event completed by Anonymous Uset on 2n n017 1142 pM Y tubmit http://I0.10 .5.235lforms/form/approvall4l882ba0-2f6d-498-91e 6-da92d7ee2tf7 2/gl20l7 Commission Meeting Agenda 2/21/2017 2:00 PM District 7 Appointment Department: Department: Caption:Motion to approve the reappointment of Mr. Tim Martin to the General Aviation Commission representing District 7. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo t//t/*t:zrt TALENT BANK INFORMATION QUESTIONNAIRE b be completed byper\ desiring_to their services on t}te \-\Ffuq-L \-Jt*r.t tu:f to*t\ Authority, Board or Commission for Augusta-Richmond County. NOTE: Any information entered on this questionnaire would become public information upon your appointment. I. Name: I t orr r;l ou," 'fKs*.t Lt zof ( I Namp. I r nn ^--T t-\ { lC 4. 5. 6, 7. 8. g-(-T t r.J /\2. Home Phon"'h t, L\ I tc, - ( t ti ( Business Phone:It-J*: *-r L \ DareofBirth, \.,t\-$-)?- .( f ?q"f Sex: Male Y, Female \r, t Registered Voter: Yes - K No votingDistrict; I Pn+t,C\T I t,t, Marital Status: Single Married Separated Education: High Sc College 9. Relatives working for the f-,i l[-) 11. Race: White K Spanish Surnamed 12: List Boards you presently serve orr, l\\e lJt 13. Liflnv area in which yorybave aparticular interest or expertise:- l/i.fi r ",--: r-t? ( ljr aJ(\ Engaged Divorced r Lo=rt fc>fu African American Asian American American Indian Other :(?-T Commission Meeting Agenda 2/21/2017 2:00 PM Compensation for Custodial Employees Department: Department: Caption:Clarification from the Administrator regarding the Compensation Study as it relates to compensation for custodial employees. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM PPPM Department: Department: Caption:Motion to approve the recommended revisions to the Personnel Policy & Procedures Manual (PPPM), Chapter III, Grievances, Discipline, & Appeals. (Requested by Commissioner Sammie Sias) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Lena Bonner From: Sent: To: Cc: Subject: Commissioner Sammie Sias Wednesday, February 1.5,20L7 7:1j. pM Lena Bonner Andrew G. Mackenzie; Janice Allen Jackson Amendments to the pppM Ms Bonner, Please add the folrowing item to the commission Agenda on 2r. Februar y 2017. Motion to the Personnel Policy & Procedures Manuat, chapter ilt, Grievances, Dascipline, & Appeats. Additional information for this agenda item will be sent to you for inclusion or distribution prior to or on 21.February 2Ot7 atthe meeting. Thanking you in advance for you attention to this matter Sammie L. Sias Commissioner, Augusta Richmond County "Foilure is not on Option', Please consider the environment before printing this email. ;:i.11[F.iiJTffiH'i'f;iil*?ll ",iffi*Xi,ai:XilSTf;3j:.ff 111 *:rjnlyyg?r]v erors or omissions in rhe conre,ir .i ihi; ;;;;s* which ariie asAED:104 1 All Rights Reserved – As approved by the Commission on 12-6-11 1 | P a g e Summary of Proposed Changes to Chapter III, Grievances, Discipline, & Appeals The main purpose of these changes was to remove the HR Director from the chain of command. The Human Recourses’ role as defined throughout the PPPM is to ensure that all proper procedures and guidelines are followed, to ensures proper and timely processing of all matter pertaining to disciplinary matters, and to advise all parties involved.  Section 300.011  Section 300.012  Section 300.013  Section 300.014 (deleted entirely)  Section 300.015 (deleted entirely)  Section 300.016 (deleted entirely)  Update of accompanying form letters is required  These changes should also reflect that they supersede any other conflicts within the PPPM where the HR Director’s role is chain of command versus advisor. All Rights Reserved – As approved by the Commission on 12-6-11 2 | P a g e CHAPTER III. GRIEVANCES, DISCIPLINE, & APPEALS Section 300.001 Objective It is the practice of Augusta, Georgia to: 1. Provide fair, equitable, and timely grievance procedures for all regular employees; 2. Facilitate free discussion of employment concerns between employees and supervisors to foster better understanding of administrative policies, procedures, and practices; 3. Promote reaching a fair and equitable decision and doing so in a climate of mutual understanding and objective fact-finding; and to 4. Assure that those who file grievances are not retaliated against. Section 300.002 Grievance Policy Scope This grievance procedure applies to all regular full-time employees, with the exception of temporary employees, some elected officials, and members of the Senior Executive Service (SES). Additionally, contract employees and persons in Grant Funded positions are not covered. Augusta, Georgia reserves the right to depart from this grievance policy in its sole discretion. All employees are employed at will, and both they and Augusta, Georgia may terminate the employment relationship at any time, with or without cause, without following any specific procedure. Section 300.003 Grievance Policy Undertakings No punitive, discriminatory, adverse, or retaliatory action shall be taken against any employee on account of the filing of a grievance or an appeal unless such grievance or appeal is frivolous. Frivolous is defined as a grievance or appeal that is completely unsubstantiated or falsified. All employees involved in processing a grievance will work diligently to insure that all grievances are handled fairly and expeditiously and that all required deadlines are met. Every effort shall be made to resolve grievances at the lowest possible level in the Augusta, Georgia organization. Grievances shall be resolved by making decisions that are best for the organization and employees. Not every grievance will be resolved to the employee’s satisfaction, but each grievance will be investigated and the employee will receive a response. Department Directors shall be responsible for the administration of this grievance policy in their respective departments. All Rights Reserved – As approved by the Commission on 12-6-11 51 | P a g e Section 300.004 Grievance Policy Definitions A “grievance” is a disagreement regarding an interpretation and/or application of administrative rule, regulation, policy, plan or procedure which exists under the personnel administration system of Augusta, Georgia which an employee feels is unjust or unfair. A “working day” for this policy is defined as any day of business between workings hours of 8:00 a.m. and 5:00 p.m. excluding Saturday, Sunday and Augusta, Georgia observed Holidays. Section 300.005 Exclusions From the Grievance Procedure 1. Formal Disciplinary Actions (i.e. written warnings, PIPs, suspensions without pay, demotions, and terminations) handled through the appeal process defined in the Appeal Section of this policy. 2. Complaints of Sexual Harassment (These allegations should be filed with and will be processed according to the Policies and Procedures established by the Commission for the Augusta, Georgia Equal Employment Office (EEO Office)). 3. Complaints of Discrimination (Allegations regarding discrimination based on race, age, sex, national origin, religion, veteran status and disability should be filed with and will be processed according to the Policies and Procedures established by the EEO Office). 4. Wage/compensation issues pertaining to pay or benefits; validity of established salary ranges of the current Augusta, Georgia pay plan; or salary, title, or duties and grade of a position or job evaluation. 5. Hours of work and work schedules or performance appraisals/ratings/performance standards. 6. Non-selection from a bona-fide referral list of qualified and/or highly qualified candidates provided to the selecting official from HR. Section 300.006 Grievance Policy General Provisions Grievances may be initiated only by the employee concerned and may not be pursued without the affected employee’s consent. Repeated filing of grievances concerning the same issue which has been denied will not be considered. The employee filing a grievance may, at any step in the procedure, request the assistance from the HR Department or from an advisor/advocate of his or her choosing. If this advocate is a current employee, the advocate must obtain his or her supervisor’s permission to participate. The advocate can only present or prepare for the panel hearing during the advocate’s off-duty hours. Supervisors or Administrators hearing a grievance are urged to call upon the HR Director for advice of assistance in the appropriate interpretation of Augusta, Georgia rules and procedures. This procedure is normally intended for the use of individual employees. Should a number of employees file separate grievances on the same matter, such grievances may be combined. A final determination on the combined grievance shall be binding on all such similar grievances, and a copy of the final All Rights Reserved – As approved by the Commission on 12-6-11 52 | P a g e determination shall be provided to all complainants. Any grievance shall be considered resolved at the completion of any step if all parties are satisfied or if neither party appeals the matter to the next step of the procedure with the prescribed period. Section 300.007 Presenting a Grievance Grievances must be presented, in writing, to the appropriate supervisor/manager in the chain-of-command within ten (10) working days from the date of the act or from the date the employee became aware of the occurrence. Grievances submitted after this time are untimely and will not be considered. Grievances must be submitted on the grievance form prescribed by the HR Director for this purpose. If the supervisor does not comply with the time limits within a step of the procedure, the employee filing the grievance may proceed to the next level of review. A supervisor who is not responsive to the time limits set forth in this procedure maybe subject to disciplinary action. Failure of the grievant to comply with established time limits shall constitute abandonment of the grievance and an exhaustion of such employee’s administrative remedies as to the issue grieved. Since it is important that grievances be resolved as rapidly as possible, time limits, as set forth in the previous paragraphs, shall be considered a maximum and efforts shall be made to expedite the process. If either party wishes to extend any time limit at any step a request for extension should be made in writing to the Department Director, indicating justification for the request at least twenty-four (24) hours prior to the deadline established for the various steps. Section 300.008 Grievance Process Step One: Immediate Supervisor Augusta, Georgia’s position is that issues are best resolved when there is open communication between employees and supervisors. It is the responsibility of any employee who believes that he/she has a bona- fide grievance to promptly discuss the issue with his or her immediate supervisor and attempt to resolve the matter at this level. It is recommended that the employee verbally express the suggested solution. The immediate supervisor shall give an oral response to the employee. Every reasonable effort shall be made to resolve the problem at this step. If the employee is not satisfied with a supervisor’s oral response, or chooses to bypass this step, then the employee may proceed to step two. Step Two: Chain of Command The employee shall complete a written Employee Grievance Form and submit it to the immediate supervisor within five (5) working days of the event that gave rise to the grievance or when the employee first became aware of the issue. Upon receipt of a written grievance, the immediate supervisor shall consult with their immediate supervisor (if appropriate) and immediately forward a copy of the grievance to the Department Director. If there are other supervisory levels between the immediate supervisor and the Department Director, (i.e. field supervisor, assistant director, etc.) these levels should participate in resolving the grievance at this Step since the next step is the Department Director. The immediate supervisor and other supervisors in the employee’s chain of command shall enter their joint comments on the Employee Grievance Form and return it to the employee within five (5) working days of receipt of the grievance by the employee’s immediate supervisor. Where a grievance concerns the conduct of the All Rights Reserved – As approved by the Commission on 12-6-11 53 | P a g e immediate supervisor, the next supervisor in the chain of command may choose to respond at this step. If the written response of the immediate supervisor and/or other supervisors does not satisfy the complainant, the employee may proceed to the next level by presenting the grievance to the Department Director within five (5) working days of receiving the step two response. Step Three: Department Director Upon receipt of a timely submitted step two exhausted grievance, the Department Director will conduct whatever investigation they deem necessary as part of their review of the grievance. Within ten (10) working days of having received the written grievance, the Department Director shall submit a written response to the complainant. A copy of the response shall also be provided to the supervisors in the employee’s chain of command at the Department level and to the HR Director. If the Department Director’s response is not acceptable to the complainant, the complainant may request that the Administrator (or appropriate designee) review the grievance through a request to the HR Director. Such a request must be made on the Employee Grievance Form, within five (5) working days after the employee receives the Department Director’s response. Step Four: Administrative Review Upon receipt of a timely submitted step three exhausted grievance, the HR Director will investigate the grievance and recommend a solution to the Administrator. The HR Director will have ten (10) workdays to provide a recommendation to the Administrator. The Administrator may accept the HR Director’s recommendations, conduct his or her own investigation, and/or hold an Administrative Review hearing. The Administrator or his or her designee will present a final decision within ten (10) working days of receipt of the grievance from the HR Director. The Administrator’s decision is final. Such final decision shall be sent to the employee via U.S. Certified Mail. Section 300.009 Grievance Witnesses The grievant and the department may call witnesses to testify at a grievance hearing. Falsifying a statement is considered “serious misconduct” and may result in the employee’s suspension or separation from employment. Section 300.010 Grievance Documentation Once a grievance submitted to the Administrator has been resolved, all documentation associated with the grievance will be forwarded to the Human Resources Department. Although grievance documentation is part of the employees’ records, the documentation will be maintained in a file separate from the employee’s official personnel file in the HR Department. All Rights Reserved – As approved by the Commission on 12-6-11 54 | P a g e Section 300.011 Discipline Purpose: To establish a uniform, fair, and standardized means by which Augusta, Georgia may administer a program of disciplinary procedures and guidelines. Disclaimer: 1. Disciplinary action may be taken against an employee when a rule of Augusta, Georgia or the Department is violated, when work performance is not satisfactory, when counter-productive or inappropriate behavior is exhibited, or violation of lawful orders, work rules/standards, organizational Standard Operating Procedures (SOPs), administrative rules, organizational policies and procedures, ordinances, and/or statutes. A discipline program should exhibit promptness, impartiality, consistency, and fairness, where employees know what to expect as the result of certain behaviors on the job (See Recommended Guidelines for Disciplinary Actions- Table I). 2. Augusta, Georgia generally follows a policy of progressive discipline. The purpose of a progressive disciplinary procedure is to give the employee adequate notice and opportunity to correct any deficiencies, and its focus is on prevention of future violations rather than on punishment. The disciplinary action taken is normally to be the least serious action needed to prevent future instances of inappropriate behavior. If inappropriate behavior continues, the employee can expect further and more serious discipline. This policy does not restrict the imposition of a suspension, demotion, or termination in matters that are outside the progressive discipline policy. Augusta, Georgia reserves the right to depart from this discipline policy in its sole discretion. All employees are employed at will, and both they and Augusta, Georgia may terminate the employment relationship at any time, with or without cause, without following any specific procedure. Types of Discipline: The types of disciplinary action, in order of their severity, are: A. Informal Discipline 1) Letter of Warning A Letter of Warning is a type of informal disciplinary action and may be used to admonish an employee for committing a minor violation. It is often used when verbal counseling, admonishments, on the job training, and/or guidance has failed to provide the necessary corrective action. The “Notice of Warning Letter” (See Form HR-ER 1) provides documentation that the counseling occurred, outlining the shortcomings or violations and then offering recommendations for improvement. Informal discipline documentation is maintained at the department level. Informal disciplinary actions are not subject to the grievance or appeals processes. All Rights Reserved – As approved by the Commission on 12-6-11 55 | P a g e B. Formal Discipline 1) Written Reprimand A Written Reprimand is an admonishment given to the employee in writing, and is always placed in the official personnel file in Human Resources. This form of discipline is more serious than a Letter of Warning, but less serious than a suspension. A Written Reprimand often serves as the type of discipline given for a repeated offense of minor violations or for the first offense of a moderately serious infraction. The “Notice of Written Reprimand” (See Form HR-ER II) will be completed by the Department Director and forwarded to Human Resources for inclusion in the employee’s official personnel file. If a Letter of Warning or any other relevant disciplinary actions has been issued previously, a copy may be attached as supporting documentation. The letter of Written Reprimand may be used to support further disciplinary actions for a period no longer than three (3) years from the date of receipt. 2) Performance Improvement Plans The Performance Improvement Plan (PIP) is designed to facilitate constructive discussion between a staff member and his or her supervisor and to clarify the work performance to be improved. It is implemented, at the discretion of the supervisor and Department Director, when it becomes necessary to help a staff member improve his or her performance. A PIP will be conducted for period of ninety (90) days and must be approved by the Department Director. If an employee shows improvement but not enough that the employee meets the status of “satisfactory”, the PIP may be extended for a period of ninety (90) days within a one (1) year cycle for a total of no more than two (2) PIP plans. If an employee does not show improvement after the initial PIP or does not meet the status of “satisfactory” after two (2) PIPs, the Department Director can recommend the employee for demotion or termination. 3) Suspension Without Pay A suspension is the most severe form of discipline, short of demotion or termination, and involves time off without pay. It is used when a written reprimand has not corrected the inappropriate behavior or when an offense is more serious than that warranting a reprimand. A suspension may last from one (1) to thirty (30) days depending on the seriousness of the infraction. Any suspension shall utilize the “Notice of Proposed Disciplinary Action” form (Form HR-ER III) and must be approved by the Department Director, or equivalent, prior to issuance to the employee. A copy will be processed through the HR Director. 4) Demotion With A Pay Reduction Performance-Based Demotion An involuntary demotion may occur based on poor performance and is appropriate where: All Rights Reserved – As approved by the Commission on 12-6-11 56 | P a g e 1. The employee’s inability to perform current job duties has been demonstrated and documented in the employee’s record through one or more PIPs; 2. The employee’s record is otherwise satisfactory and no other active rule violations exist, e.g. attendance, punctuality, etc.; 3. The employee is qualified for the lower grade or alternative position; 4. The employee has the ability, is qualified, and a vacancy exists, the employee may be demoted to another position which may be in a lower pay grade or transferred to another job within the employee’s functional unit; and 5. The Administrator or designee Director of Human Recourses has final approval for a demotion. If an employee has been promoted or transferred in the last year and the employee is not performing at a level expected in the new job, then the employee may request to return to the previous job or a job similar to the previous job and their salary will return to what it was prior to the promotion or transfer. The availability of such a job may depend upon mitigating circumstances, such as whether the job has already been filled within the same department. Augusta, Georgia will assist the employee in finding a suitable job that corresponds to their experience, skills, and knowledge. Should the job previously held by the employee be filled and no other comparable position exists, the employee will be placed on lay-off status until a comparable position may be found. However, if within six (6) months a comparable position is not found the employee will be placed on permanent lay-off status. Performance-Based Demotions with pay reductions may be considered in cases where moving the person out of their current position is more appropriate than termination. Conduct-Based Demotions An involuntary demotion may also occur based on poor or unacceptable conduct. With this type of demotion, a Performance Improvement plan is not necessary or required. 1. Unacceptable personal conduct violations are outlined in the violations and recommended disciplinary actions in Table I. These conduct violations may include but are not limited to: personal conduct that disrupts work or the work environment, jeopardizes the safety of persons or property, or creates other serious disruptions in the workforce. 2. There are circumstances in which unacceptable or bad conduct could warrant imposing disciplinary action that is more severe than suspension but less severe than termination. An acceptable alternative disciplinary action for this type of conduct can be demotion in lieu of termination. Provided the employee is qualified, a funded vacancy exists, and the Department Director believes that demotion would be a more appropriate disciplinary action than termination; the employee may be involuntarily demoted to another position which may be in a lower pay grade or transferred to another job within the employee’s functional unit. In either case the demotion in pay and/or grade would require a minimum ten percent (10%) reduction in base pay. Prior to demotion, the proposed action must be reviewed and approved by the Director of Human Resources. All Rights Reserved – As approved by the Commission on 12-6-11 57 | P a g e 5) Termination Termination from employment is the most severe form of discipline. It is normally used when an employee has been disciplined repeatedly and commits yet another infraction. It may also be used when the employee has committed any infraction that falls outside progressive discipline, regardless of disciplinary history. For every termination the “Notice of Proposed Termination” form should be filled out completely by the Department Director and should be delivered to the HR Director for review and processing. The request for termination will be approved/disapproved by the HR Director Administrator who will issue a final “Notice of Decision.” Section 300.012 Discipline Guidelines and Procedure 1. An employee for whom formal disciplinary action (i.e. written reprimand, PIP, suspension, demotion, or termination) is being considered should, when possible, be allowed notice prior to imposition of such action by the use of the “Notice of Proposed Disciplinary Action” form. The employee will have five (5) working days in which to respond in writing or orally to the Department Director explaining why the action should not be taken. Failure to respond within that period will not delay administering of the disciplinary action. 2. Suspensions (for any reason), terminations, and demotions are permanent actions and will be retained in the official personnel file indefinitely. 3. Any disciplinary action recommending a suspension, demotion, or termination must be in writing and must be approved by the HR Director prior to disciplinary action being imposed. 4. An effective discipline program is characterized by the uniform application of rules and regulations. Generally, like offenses should result in similar disciplinary actions. At the same time, the supervisor administering the discipline may consider additional factors such as years of service and internal consistency. 5. It is recognized that similar offenses may result in different disciplinary actions, depending on work history, circumstances, and the severity of the offense. For example, an employee who is charged with “absence without approved leave” (AWOL) for a two-week absence may be terminated while an employee who is charged with AWOL for a two-hour absence may only receive a one-day suspension. Both employees are charged with the same offense, but receive different disciplinary actions. 6. Other factors that may influence the severity of disciplinary action include, but are not limited to, the following: the length of the employee’s service, the quality of the employee’s service, the cost involved, and the cooperation of the employee in the investigation of the specific incident. Ensuring that disciplinary actions are administered in a fair, consistent, and non- discriminatory manner is ultimately the responsibility of the Administrator HR Director. 7. An employee may not be punished more than once for the same offense by any other management official of Augusta, Georgia. Previous offenses may, however, be taken into account when considering future discipline. Disciplinary actions by law enforcement or any other outside agency does not prohibit Augusta, Georgia from also taking disciplinary action. For example, if an employee is issued a citation by law enforcement during the investigation All Rights Reserved – As approved by the Commission on 12-6-11 58 | P a g e of an “at fault” accident, this does not prohibit Augusta, Georgia from imposing disciplinary action as well. 8. In determining the proper level of disciplinary action, which would be suitable to a particular offense, refer to the “Recommended Guidelines for Disciplinary Actions. This Table of Guidelines (Table I) provides examples of misconduct but may not be all-inclusive. Augusta, Georgia has the right to discipline an employee for offenses not specifically listed. If an act or violation is of a very serious nature, intermediate levels of progressive discipline may be bypassed with more severe penalties imposed. 9. In addition to a thorough narrative with any supporting evidence as necessary, supporting the reason(s) for the charges or offense in question, the Department Director should cite any applicable “Violation Reference” code found on the table of guidelines. (HR-ER Form). More than one reference may be cited in making record of the disciplinary action. The specific action or punishment to be taken is at the discretion of the Department Director; particularly egregious violations may bypass the progressive discipline process. Note: The Personnel Board shall consider only Appeals of employees as it relates of dismissals or terminations. Decisions of the Personnel Board may be appealed to the Administrator. Review and Approval Process Formal Discipline Submitter Approver Time to Appeal 1st Appeal 2nd Appeal Written Reprimand Supervisor/ Manager Deputy Department Director 5 Days Department Director HR Director None PIP Supervisor/ Manager Deputy Department Director 5 Days Department Director HR Director None 1-3 Days Suspension Supervisor/ Manager Deputy / Department Director 5 Days Department Director HR Director None 4 Days or more Suspension Supervisor/ Manager Department Director 5 Days Deputy Administrator None Demotion Deputy or Department Director Department Director HR Director 5 Days Administrator None Termination Deputy or Department Director Department Director HR Director 5 days Administrator Personnel Board None All Rights Reserved – As approved by the Commission on 12-6-11 59 | P a g e 1. If the actions necessary are not time-sensitive, the supervisor shall notify the employee (Notice of Pending Disciplinary Action” form) that formal disciplinary action, i.e. suspension, demotion, or termination, is being considered. This notification shall provide facts and a description of the alleged infraction(s) and the consequences under consideration. The employee shall be given five (5) working days in which to provide a written response to the Department Director, with a copy to HR, showing cause as to why disciplinary action should not be taken. 2. When a regular employee is charged with misconduct that serves as a basis for termination or demotion, the Department Director may (but is not required to) place the employee on up to three (3) days Administrative Leave with pay. The administrative leave will be unpaid if the employee is otherwise unavailable to perform his or her job duties or if unpaid Administrative Leave is approved by the HR Director.Deputy Administrator 3. Infractions of a serious nature may require prompt action, not allowing for advance notification. Any written communication from the employee will permanently accompany the relevant disciplinary action. 4. The Department Director must coordinate with the HR Director to assure procedural compliance prior to issuance of any proposed or final decision. Within ten (10) workdays of receipt of the employee’s written response, the Department Director or Deputy Administrator, or Administrator HR Director will decide and issue the disposition in the matter using the “Notice of Final Decision Form HR- ER IV.” 5. Upon receipt, the employee should sign and date a “Receipt Acknowledged” of Notice of Final Decision. A copy of all documentation associated with the case will be furnished by the Department Director to the HR Department for filing in the Official Personnel File. Section 300.013 Appeal of Submitted and Approved Discipline 1. In order to remain timely, the request from the employee for an Appeal to the Department Director, Deputy Administrator, HR Director, Administrator or Personnel Board, must be written, signed and filed in the HR Department within five (5) business days of the employee receiving notice of the recommended disciplinary action, or Final Decision by the Department Director or HR Director Deputy Administrator, or Administrator. The effect of an employee’s failure to request an Appeal within this five (5) day period is the waiver of their right to appeal the recommendation, action or decision and a failure on their part to exhaust their administrative remedies. In such instances, the recommendation for discipline made by the Department Director (or manager) or the Final Decision made by the HR Director Deputy Administrator, or Administrator shall become a Final Decision which is not appealable. 2. A written statement by the employee specifically referencing suspension, demotion, or termination and providing their reasons, to include any relevant documentation, for recommending the disciplinary action be overturned, shall be forwarded to the HR Director. The HR Director will review the documents for timeliness and completeness and, if a timely appeal is made, shall forward a copy of the request to the next appeal level within ten (10) working days of receiving the request. All Rights Reserved – As approved by the Commission on 12-6-11 60 | P a g e 3. For suspensions of four (4) or more days, demotions, and terminations, the HR Director Deputy Administrator, or Administrator shall hold an administrative review conference at which time the employee shall be authorized to present information that is pertinent to the charges on his or her behalf. (For suspensions of 1 to 3 days, the Department Director or designee shall hold an administrative review conference). If an employee wishes to have an attorney present at this conference, said employee must inform the HR Director Deputy Administrator, or Administrator of such intentions at least forth-eight (48) hours prior to the conference. The HR Director Deputy Administrator, or Administrator may seek legal representation from the Law Department in any such conference or Personnel Board Hearing irrespective of whether the employee has requested an attorney or not. 4. The HR Director, or designee Department Director for suspensions of 1-3 days shall render a decision on the recommendation based on all of the relevant information. The HR Director’s (or Department Director’s) decision is final, and, the employee shall be notified of this decision in writing. Section 300.014 Appeals to the Personnel Board: Terminations Only Note: Only full-time regular employees may appeal Terminations. SES and Probationary employees may not appeal to the Personnel Board. 1. The employee shall have five (5) business days from notification by the HR Director to appeal a termination or dismissal (Form HR-ER V) via the HR Department to the Personnel Board. 2. Upon receipt by the HR Director of a timely written request for appeal of termination by the employee, Human Resources will, within ten (10) working days, submit all documentation, including a statement of charges, to the Personnel Board. 3. At its next scheduled meeting, the Personnel Board will hold an open hearing and receive evidence in relation to the Appeal in accordance with the bylaws of the Personnel Board. 4. The employee or agents of the employee may not contact or have discussions with any member of the Personnel Board regarding the Employee’s hearing, the facts surrounding the hearing, or the Employee’s character outside the confines of the hearing while the Employee’s appeal is pending. The employee’s failure to comply with this regulation will result in the Employee’s appeal being denied and the decision of the Human Resources Director being upheld. 5. If an employee wishes to have an attorney present at the Personnel Board hearing, said employee must inform the HR Director of such intention at least forty-eight (48) hours prior to the hearing. The HR Director may seek legal representation from the Law Department in any Personnel Board Hearing irrespective of whether the employee has requested an attorney or not. 6. If an employee has a conflict which will not allow the employee to attend the open hearing and needs to reschedule the date of the open hearing concerning their employment to the next All Rights Reserved – As approved by the Commission on 12-6-11 61 | P a g e regularly scheduled meeting of the Personnel Board, the employee must provide at least forty- All Rights Reserved – As approved by the Commission on 12-6-11 61 | P a g e eight (48) hours notice of the need to reschedule and must provide written verification of the conflict to the Director of Human Resources at least twenty-four (24) hours before the scheduled open hearing. Failure to provide adequate notice or written verification of a conflict will result in the open hearing to proceed as scheduled. If an employee fails to attend the scheduled open hearing, the employee’s appeal will be denied and the decision of the Human Resources Director will be upheld. 7. Within ten (10) working days of the hearing, a written decision will be rendered by the Personnel Board. Such decision shall contain a descriptive statement by the Chairman of the Personnel Board describing the reasons the Board rendered the decision it made. 8. The HR Department will notify the employee in writing of the decision of the Personnel Board. Section 300.015 Personnel Board By-Laws (A) Purpose. The purpose of these bylaws is to establish uniform procedures for the conduct of hearing and meeting of the Augusta, Georgia Personnel Board (hereinafter “Personnel Board” or “Board”). (B) General Provisions. (1) After an appeal of a dismissal has been properly filed with the Human Resources Department, the appeal shall be forwarded to the Chairperson of the Personnel Board to be scheduled for a hearing before the Personnel Board. (2) Notice of Hearing. Within seven (7) days from the filing of an appeal in accordance with the Employee Administrative Policy & Procedures Manual (hereinafter “Employee Manual”), the Chairperson of the Personnel Board shall designate an appropriate time and place to conduct the hearing and shall so notify all parties in writing. Such notification shall be mailed or served at least ten (10) calendar days in advance of the date set for the hearing. The Personnel Board will conduct an investigation into the charges based on the information provided by the Human Resources Department. At its next scheduled meeting, the Personnel Board will hold an open hearing and receive any additional evidence in relation to the Appeal. The Chairperson of the Personnel Board, or a majority vote of the Board, shall have the authority to postpone or to continue a hearing (either in the Chairperson’s discretion, upon a motion by the Personnel Board or upon the motion of either party, orally or in writing). (3) Representation. Opportunity shall be afforded both parties to represent themselves or to be represented by an attorney licensed to practice law in the State of Georgia. All arrangements for providing legal counsel shall be the responsibility of the party desiring such representation. An employee intending to have representation shall inform the Director of Human Resources of such intentions at least 48 hours prior to the scheduled date of such hearing. (4) Pre-Hearing Conference. The Chairperson of the Personnel Board may arrange a pre-hearing conference for the purpose of reviewing the matter being appealed and establishing stipulations to expedite the hearing. (5) Witnesses. All Rights Reserved – As approved by the Commission on 12-6-11 62 | P a g e (a) The appellant or the Human Resources Director (or his or her designee) may request the attendance of employees or other persons as witnesses when their testimony will aid in establishing the facts in the case. Employees appearing as witnesses shall be released from duty without loss of pay or time and without effect on their service rating. However, the Personnel Board does not have subpoena powers to compel a witness’s attendance. (b) No person shall directly or indirectly use, or threaten to use, any official authority or other influence which would tend to discourage any other person from testifying. (c) Each party shall provide the opposing party a witness list at least three (3) business days in advance of a scheduled Personnel Board hearing. A party seeking to have a witness testify that is not on their witness list may only do so with the consent of the opposing party. (6) Record of Hearing. A recording shall be made of all hearings; however, such recording will not be transcribed unless the Personnel Board decision is appealed in accordance with the Augusta, Georgia Personnel Policies and Procedures Manual; or a transcript is requested by the Personnel Board or either party to the hearing. If the employee requests a copy of the transcript prior to appealing the Personnel Board’s decision, the employee shall pay the cost of having the recording transcribed. In addition to the recording of the hearing, or a transcription thereof, all documents entered into the record during the hearing shall be made part of the official record of the hearing. It shall be the responsibility of the clerk of the Personnel Board to compile the official record of the hearing and, upon the filing of an appeal of the Personnel Board’s decision, to have such record certified by the Chairperson of the Personnel Board. (C) Hearing Process. (1) Role of the Board. The Personnel Board shall have the authority to do the following in connection with any hearing: (a) To administer oaths and affirmations; (b) Regulate the course of the hearing; (c) Set the time and place for continued hearings and pre-hearing conferences; (d) Reprimand or exclude from the hearing any person for any indecorous or improper conduct committed in the presence of the Personnel Board; (e) To make informal disposition of any case by stipulation, agreed settlement, consent order or default, unless such disposition is precluded by law; (f) To render a decision as to issues properly presented to the Personnel Board; and (g) To file Answers to Writs of Certiorari properly filed in the Superior Court of Richmond County. (2) Attendance at the Hearing. Any hearing at which the Personnel Board receives evidence or hears arguments on appeals of disciplinary actions, dismissals, or other purported violations of the rules shall be open to the public in accordance with Georgia Open Meetings Law. Witnesses may, however, be sequestered at the discretion of the Board. (3) Evidence. With respect to all hearings before the Personnel Board: All Rights Reserved – As approved by the Commission on 12-6-11 63 | P a g e (a) Irrelevant, immaterial or unduly repetitious evidence shall be excluded. The rules of evidence as applied to the trial of civil non-jury cases in the Superior Courts of Georgia shall be followed. Evidence not admissible there under may be admitted if it is of a type commonly relied upon by reasonably prudent persons in the conduct of their affairs. The Personnel Board shall give effect to the rule of privilege recognized by law; (b) Objections to evidentiary offers may be made and shall be noted in the record; (c) When a hearing will be expedited and the interest of the parties will not be prejudiced substantially, any part of the evidence may be received in written form; (d) Documentary evidence may be received in the form of copies of excerpts if the original is not readily available; and (e) The Director of Human Resources may proceed with the presentation of evidence first. (4) Conduct of Hearings. In the hearing of an appeal, the proceeding shall be informal but orderly. The following procedure shall prevail: (a) The Chairperson of the Personnel Board shall open the hearing by explaining the procedure to be followed in the hearing. (b) Witness shall be sworn in and at the discretion of the Chairperson any or all witnesses may be sequestered; (c) The Chairperson shall read or cause to be read the charges and specifications of the issues to be determined by the Personnel Board; (d) The facts not in dispute may be stipulated; (e) Each party shall be given an opportunity to make a brief opening statement identifying the issues and indicating what is to be proven. The Human Resources Director shall present their opening statement first followed by the employee; (f) The Human Resources Director will begin its presentation of evidence followed by the employee; (g) All witnesses shall testify under oath or affirmation. The employee and the Human Resources Director may call witnesses to testify at a grievance hearing. Falsifying a statement is considered as “serious misconduct” and may result in the employee’s suspension or separation from employment; (h) Each party may conduct such cross examination as shall be required for a full and true disclosure of the facts. In addition, the Personnel Board members may examine the witnesses; (i) Before closing the hearing, the Chairperson may allow both parties the opportunity to make brief oral or written closing statements. The employee may present his or her closing statement first; (j) At any point during the hearing, of his/her own accord or at the request of either party, the Chairperson may grant a fifteen (15) minute recess to allow the parties engage in confidential settlement negotiations. This initial fifteen (15) minute recess may be extended by the Chairperson if both parties signify that progress is being made in the settlement negotiations. (k) Within ten (10) working days of the hearing, a final decision will be rendered by the Personnel All Rights Reserved – As approved by the Commission on 12-6-11 64 | P a g e Board. Should the Board fail to overrule the dismissal decision, the dismissal shall stand. If the dismissal decision is reversed by the Personnel Board and the Personnel Board’s decision is upheld in the review and appeal process (or no timely appeal is filed), the employee shall be “made whole” by being reinstated as an employee and provided back pay. (l) The Human Resources Director will notify the employee in writing of the final decision of the Personnel Board and will be responsible for implementation of any action ordered by the Board. (5) Time Limitations. In the hearing of an appeal, the parties are subjected to the following time limitations in the presentation of their cases and such time will be monitored by the clerk of the Personnel Board. (a) Opening Statements. Each party shall have a maximum of five (5) minutes to make an opening statement. (b) Presentation of Evidence. Each party shall have an initial time period of thirty (30) minutes to present evidence in support of their case. A party may be granted one or more extensions of time in fifteen (15) minute increments, upon motion and good cause shown, to complete presentation of evidence in support of their case. (c) Closing Statements. Each party shall have a maximum of five (5) minutes to make a closing statement. (D) Review of the Personnel Board’s Decision. A decision of the Personnel Board shall not limit the rights of either party to further review and such decision shall be stayed by the filing of a petition for review. Any party, including the Human Resources Director, who has exhausted all administrative remedies available before the Personnel Board and who is aggrieved by a final ruling or order of the Personnel Board on any hearing may seek further review of the decision or order of the Personnel Board in accordance with the Augusta, Georgia Personnel Policies and Procedures Manual. (1) In the absence of an appropriate action for review of the Personnel Board’s decision, within such time for review, the Personnel Board’s decision shall, without further proceedings or notice, become the final decision of the Personnel Board and any right of additional appeals shall be extinguished. (2) Record for Review of Board’s Decision. Upon receipt by the Chairperson of the Personnel Board of an appropriate action for review of the Personnel Board’s Decision, the Board Clerk and/or Human Resources Department representative shall transmit a certified copy of the entire record to the reviewing body. (3) The Chairperson of the Personnel Board Shall Answer any Writ of Certiorari to the Superior Court of Richmond County. Section 300.016 Appeals from the Personnel Board to the Administrator: Terminations Only 1. Should an employee or the HR Director disagree with the Personnel Board’s decision, either may file an appeal to the Administrator, whose decision shall be the final administrative step in the appeals process. The employee and the HR Director shall have five (5) business days from notification of the decision of the Personnel Board being sent by the HR Department to the employee, to file a written appeal to the Administrator. The written appeal shall contain a short descriptive statement containing the reasons the appealing party believes the Personnel Board’s decision should be overruled. All Rights Reserved – As approved by the Commission on 12-6-11 65 | P a g e 2. Within ten (10) working days of a timely filed request for appeal to the Administrator, the Human Resources Department shall deliver a complete transcript of the Personnel Board hearing and all documents and items admitted as evidence by the Personnel Board in accordance with the Personnel Board bylaws. 3. The Administrator shall review the Personnel Board Record and render a written decision and within ten (10) working days of the delivery of the Personnel Board record. The Administrator may uphold, overturn, or modify the decision of the Personnel Board at his or her discretion. The Administrator’s decision shall contain a descriptive statement describing the reasons the Administrator rendered the decision he or she made. Section 300.017 Appeals from the Administrators Final Decision to Superior Court 1. Should an employee or the Augusta, Georgia Commission disagree with the Administrator’s decision, either may file an appeal to Richmond County Superior Court in accordance with the laws of the State of Georgia. 2. In the event that an appeal to Superior Court is filed, it shall be the responsibility of the HR Director to ensure that a certified copy of the complete record is submitted to Superior Court in accordance with Georgia law and the Personnel Board Bylaws. All Rights Reserved – As approved by the Commission on 12-6-11 66 | P a g e Notice of Letter of Warning (Form HR-ER I) Employee Date Hire Job Title Supervisor Department Job Title Date of Incident I. Explanation II. The following corrective action is expected of the employee: I. Future infraction(s) may result in: Signatures Employee Date Supervisor Date All Rights Reserved – As approved by the Commission on 12-6-11 67 | P a g e Notice of Disciplinary Action Form (Form HR-ER II) Written Reprimand Employee Date Hire Job Title Supervisor Department Job Title Date of Incident II. Disciplinary action is being taken for the following reason(s) (include dates(s) of infraction and violation of stated policy): III. Explanation (include dates and explanation of previous relevant discussions and/or discipline): IV. The following corrective action is expected of the employee: V. Future infraction(s) may result in: All Rights Reserved – As approved by the Commission on 12-6-11 68 | P a g e Signatures Employee Date Supervisor Date Employee’s signature indicates receipt of form and does not necessarily indicate concurrence. Employee declined to sign. A copy of this form will be placed in the employee’s official personnel folder Distribution of copies: Original to employee Departmental file Human Resources employee file EMPLOYEE COMMENTS (To be completed by employee.) All Rights Reserved – As approved by the Commission on 12-6-11 69 | P a g e Notice of Disciplinary Action (Form HR-ER III) (Suspension/Demotion) Current Date: Employees Name: Street Address City, State, Zip Code RE: Notice of Proposed Disciplinary Action – Decision to Suspend Without Pay: Dear Mr./Mrs./Ms: (Employees last Name) This letter is to inform you that effective (date and time) you have been placed on suspension for ( ) days. This is due to your violation of Augusta, Georgia Policies. State violations: Please be advised that in accordance with the Augusta, Georgia Grievance and Appeal Procedures, you have the right to file an appeal. Your request for an appeal must be submitted to the Director of Human Resources in writing within five (5) working days, of receipt of this letter. If you have, any additional, questions or concerns related to this information do not hesitate to contact me or the Director of Human Resources at 706-821-2303. Sincerely, Name Receipt acknowledged: Date: All Rights Reserved – As approved by the Commission on 12-6-11 70 | P a g e Notice of Disciplinary Action (Form HR-ER IV) Recommendation for Termination Current Date: Employees Name: Street Address City, State, Zip Code RE: Notice of Proposed Disciplinary Action – Termination: Dear Mr./Mrs./Ms: (Employees last Name) This letter is to inform you that effective (date and time) you have been recommended for termination. This is due to your violation of Augusta, Georgia Policies. State violations: If you disagree with this recommendation you may request that the HR Director conduct an administrative review of this request where you will be provided the opportunity to explain why you believe you should not be terminated. To request an administrative review of this recommendation, you must submit a written request to the Director of Human Resources within five (5) days of receipt of this letter. Your request for an administrative review should be forwarded to the attention of the Director of Human Resources, 530 Greene Street, Room 601, Augusta, Georgia 30901. Should you not agree with the HR Director’s decision following the administrative review, you have the right to appeal to the Augusta, Georgia Personnel Board within five (5) days of receipt of the written notification of the HR Director’s decision. If you have, any additional, questions or concerns related to this information do not hesitate to contact me or the Director of Human Resources at 706-821-2303. Sincerely, Name: Receipt acknowledged: Date: All Rights Reserved – As approved by the Commission on 12-6-11 71 | P a g e Request for Admin Review or Appeal (Form HR-ER V) Any regular employee in the Classified Service recommended for a written reprimand, performance improvement plan, suspension without pay, demotion, or termination has a right to Administrative Review by the Director of Human Resources or the Administrator (depending on the level of discipline). This request must be submitted to the Director of Human Resources in writing within five (5) working days of receiving notice of the recommended action. Employee Name Employee ID # Employee Title Date of Hire Department No. Department Name: Department Head Supervisor Date of Incident Nature of Incident I am appealing the following disciplinary action (place an “X” in the appropriate box): Suspension without Pay ( ) Demotion ( ) Termination ( ) REASONS FOR THE ADMINISTRATIVE REVIEW INSTRUCTIONS: Please state exactly what happened to cause the disciplinary action, when it happened, who was involved and what policy, law, or contract clause you allegedly violated, and reason(s) you believe that the action taken against you by management was not justified (print or type): Note: You may attach additional documents or continue your written request on additional pages, but you must number and sign/date each additional page. Employee Signature: Date Received by (Human Resources Department): Human Resources Signature: Date All Rights Reserved – As approved by the Commission on 12-6-11 72 | P a g e Was request filed within five (5) workdays of receipt of the disciplinary action? Yes No If the employee’s administrative review request was not received by the Human Resources Director within five (5) working days of receipt of the disciplinary action, it is untimely and will not be processed. In this event, please sign below, copy and return the original of the appeal to the employee: Human Resources Department Date Original to employee Departmental file Human Resources employee file All Rights Reserved – As approved by the Commission on 12-6-11 73 | P a g e (NOTICE OF FINAL DECISIONS) (Form HR-ER VI) VIA CERTIFIED MAIL/RECEIPT REQUESTED Current Date: Employees Name: Street Address City, State, Zip Code RE: Final Decision: Dear Mr./Mrs./Ms: (Employees last Name) An administrative review was conducted on (Date) for violation of Augusta, Georgia Policies and Procedures: State violations as stated: After considering all of the facts, I am in agreement with the Department Director’s recommendation regarding the (Demotion, suspension, Termination) etc. In accordance with the policies and procedures of Augusta, Georgia this decision may be appealed in accordance with the procedures provided in the Employee Handbook. [Reference the sections in the handbook relevant to the type of decision rendered.] Sincerely, [Name], Human Resources Director cc: [Name], Administrator [Name], General Counsel [Department Director, Title] All Rights Reserved – As approved by the Commission on 12-6-11 74 | P a g e Table I Recommended Guidelines For Disciplinary Actions LEGEND: Reference Infraction Category First Offense Second Offense Third Offense Fourth Offense IN-1 Disregard for or willful failure to follow the written instruction or direction of a supervisor or higher authority Insubordination W S/T T IN-2 Abusive verbal conduct directed at a supervisor within the employee’s chain- of-command. Insubordination W/S S/T T IN-3 Failure to work overtime, special hours, or special shifts or be on stand-by, as directed Insubordination W-S S/T T ND-1 Violation of any Augusta, Georgia, department or division rule or directive Neglect of Duty L W S T ND-2 Inability to perform up to accepted work standards Neglect of Duty L W S T ND-3 Habitual tardiness, unscheduled absence (six (6) or more in a 180 day period), absenteeism, and/or abuse of leave privileges Neglect of Duty L W S T ND-4 Willful neglect in performance of duties Neglect of Duty W/S S/T T ND-5 Job abandonment for 3 consecutive scheduled workdays, or 2 consecutive 24-hour shifts. Neglect of Duty S/T T ND-6 Leaving the assigned work area during regular working hours without permission or until relieved. Neglect of Duty L W S T ND-7 Absence without approved leave, including failure to call in or report an absence to a supervisor the day the absence begins. Neglect of Duty W S T ND-8 Being identified as “at fault” in an accident or collision by the Safety Review Committee while the operator of Augusta, Georgia vehicle or piece of equipment. Neglect of Duty See SRC Penalty Matrix See SRC Penalty Matrix See SRC Penalty Matrix L = Letter of Warning S = Suspension W = Written Reprimand T = Termination All Rights Reserved – As approved by the Commission on 12-6-11 75 | P a g e Reference Infraction Category First Offense Second Offense Third Offense Fourth Offense ND-9 Failure to maintain licenses, certifications and/or other professional credentials required for employment or failure to notify appropriate Augusta, Georgia officials of their loss, suspension, or revocation. Neglect of Duty S/T T ND-10 Suspension or revocation of Driver License or Commercial Driver License (CDL) if it is required for the performance of job duties. Neglect of Duty W/S/T S/T T ND-11 Willful or negligent violation of a safety policy, which results in property/equipment damage or personal injury. Neglect of Duty W/S/T S/T T ND-12 Violating a safety rule or practice or any conduct which could endanger a co- worker or member of the public. Neglect of Duty W/S/T S/T T ND-13 Operating, or directing the operation, of an Augusta, Georgia vehicle or equipment without proper qualifications or supervision. Neglect of Duty W S T ND-14 Failure to immediately report any on- the-job accident to a supervisor or member of the chain-of-command. Neglect of Duty W S T ND-15 Failure to report to the Department a subpoena or request for information from a law firm that relates to Augusta, Georgia business. Neglect of Duty L W S T ND-16 Possession or sale of alcohol or illicit drugs on Augusta, Georgia property (including vehicles). Neglect of Duty T ND-17 Working under the influence of alcohol or illicit drugs. Neglect of Duty T ND-18 Violation of traffic laws while operating Augusta, Georgia vehicle, i.e. speeding, running traffic control device, failure to yield, etc. Neglect of Duty L W S T All Rights Reserved – As approved by the Commission on 12-6-11 76 | P a g e Reference Infraction Category First Offense Second Offense Third Offense Fourth Offense ND-19 Motor Vehicle Record review with 10 points or more – impact on driving privileges Neglect of Duty T EV-1 Fraud, waste, and/or abuse of Augusta, Georgia property or time. Ethics Violation W/S/T S/T T EV-2 Falsification or misrepresentation of an official document or record. Ethics Violation W/S/T S/T T EV-3 Falsification or misrepresentation of any portion of a job application. Ethics Violation W/S/T S/T T EV-4 Violation of Augusta, Georgia policies relating to impartiality, use of public property, conflict of interest, disclosure or confidentiality. Ethics Violation W S T EV-5 Conviction of a felony, a misdemeanor conviction involving moral turpitude, or any misdemeanor while in the performance of Augusta, Georgia duties. Ethics Violation S/T T EV-6 Unauthorized possession of firearms, explosives, or weapons on Augusta property. Ethics Violation W/S/T S/T T EV-7 Unauthorized vending or solicitation on property or from Augusta, Georgia vehicle. Ethics Violation L W S T EV-8 Attempting to coerce or influence a member of the public, fellow employees, subordinates or supervisor with gifts, services, loans or other consideration OR receipt of a fee, gift, or valuable item when such is given or accepted in the expectation of receiving a favor or preferential treatment. Ethics Violation S T EV-9 Directing or permitting a subordinate to violate any rule, policy or regulation, whether explicit or condoned through inaction. Ethics Violation W/S S/T T All Rights Reserved – As approved by the Commission on 12-6-11 77 | P a g e Reference Infraction Category First Offense Second Offense Third Offense Fourth Offense EV-10 Engaging in any employment, activity or enterprise which is illegal, incompatible, or in technical conflict with the employee’s duties and responsibilities as Augusta, Georgia employee. Ethics Violation S/T T EV-11 Engaged in outside employment activity while using sick leave, worker’s compensation leave, or catastrophic leave. Ethics Violation T EV-12 Intentional destruction, theft or unauthorized removal of Augusta, Georgia property or assets for personal use. Ethics Violation W/S/T S/T T EV-13 Intentional destruction, theft (including stealing time) or unauthorized removal, possession or use of Augusta, Georgia property, tools or equipment without consent. Ethics Violation W/S/T S/T T EV-14 Violation of Augusta, Georgia’s discrimination and/or unlawful harassment policies. Ethics Violation W/S/T S/T T EV-15 Gross misconduct to include, but not limited to, physical violence, threats of physical violence or engaging in offensive conduct or language toward the public, supervisory personnel, or fellow employees. Ethics Violation S/T EV-16 Membership in any organization that advocates the overthrow of the Government of the United States by force or violence. Ethics Violation T EV-17 Misconduct which undermines supervisory authority, productivity, or morale. Ethics Violation W S T EV-18 Off duty conduct (e.g. conviction of a felony) which reflects very unfavorably upon the image and ethical standards of Augusta, Georgia as an employer. Ethics Violation W/S/T S/T T WE-1 Violation of Augusta, Georgia Internet Use Policies (e.g. social media, pornographic sites, etc.) Work Ethics Violation W/S/T S/T T All Rights Reserved – As approved by the Commission on 12-6-11 78 | P a g e Reference Infraction Category First Offense Second Offense Third Offense Fourth Offense WE-2 Violation of Augusta, Georgia Email Policies (e.g. Passing on inappropriate chain emails and non-work related content, etc.) and/or excessive personal email/web time. Work Ethics Violation W/S/T S/T T WE-3 Unauthorized use of Augusta, Georgia vehicles or equipment on or off-duty. Work Ethics Violation W S T Commission Meeting Agenda 2/21/2017 2:00 PM Probation Services Department Department: Department: Caption:Discuss Probation Services Department. (No recommendation from Public Safety Committee February 14, 2017) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 2/21/2017 2:00 PM Motion to Determine Abandonment of a Portion of Emmett Street Lane Department:Law Department:Law Caption:Motion to determine that a portion of Emmett Street Lane, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit- claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. (No recommendation from Engineering Services Committee February 14, 2017) Background:Southeastern Property Acquisitions, LLC (“Southeastern”) has requested that a portion of Emmett Street Lane be abandoned. Other than one parcel, Southeastern has entered into contracts to purchase the properties located adjacent to the portions of the lane requested to be abandoned. The owner of the parcel that is not under contract has agreed to the abandonment. The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on February 6, 2017 for this matter. The legal description and plat of said portion of Emmett Street Lane portion of are attached. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Cover Memo Alternatives:Approve or deny request to determine that a portion of Emmett Street Lane be abandoned. Recommendation:Approve determination and request for abandonment of a portion of Emmett Street Lane pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party (ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON A PORTION OF EMMETT STREET LANE AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that a portion of Emmett Street Lane as shown on the attached plat, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of-way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on February 6, 2017 at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on January 26, 2017 and February 2, 2017, and that the property owners located on a portion of Emmett Street Lane were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held, February 21, 2017, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2017. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Commission Meeting Agenda 2/21/2017 2:00 PM Streetlights Installation Department: Department: Caption:Motion to approve 1)Engineering and Bill Beazley Homes provide a timeline for Streetlights in the Haynes Station Subdivision as discussed at Commission Committee on 14 February 2017. 2)Engineering and Bill Beazley Homes provide a timeline for Streetlights in the Manchester Subdivision as discussed at Commission Committee on 14 February 2017 3) Engineering and Bill Beazley Homes provide an update on the South Hampton residents petition and the timeline for Streetlights as discussed 2017. (Requested by Commissioner Sammie Sias) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Lena Bonner From: Sent: To: Cc: Subject: Ms. Bonner, Commissioner Sammie Sias Wednesday, February \5,2017 9:47 AM Lena Bonner Abie L. Ladson; Ron Lampkin; jgulino@billbeazleyhomes.com Commission Agenda Items 2L Feb 2OL7 Please add the following agenda items to the 21 Februarv Z}LT Commission Agenda Fngineering and Bill Beazley Homes provide a timeline for Streetlights in the Havne,sStation subdivision as discussed at Commission Committee on l4 Fibruary ZOil. Engineering and Bill Beazley Homes provide a timeline for Streetlights in the Manchestersubdivision as discussed at Commission committee on L4 February 2oL7 Engineering and Bill Beazley Homes provide an update on the South Hampton residents petition andthe timeline for Streetlights as discusse d 2OL7 Sammie L. Sias Commissioner, Augusta Richmond County "Foilure is not on Option" Please consider the environment before printing this email. a a a a a resu,t of the e-rnaii transrnission. rf verification is rec;uired, ptease reqrreii a;;;J ily version.AED:104.1 Commission Meeting Agenda 2/21/2017 2:00 PM URA Appointments Department: Department: Caption:Motion to approve the reappointment of members to the Urban Redevelopment Agency (URA) Agency, Messrs. Bob Young, Brad Owens, Isaac McKinney, Ms. Bonnie Ruben and the appointment of Mr. Hardi Jones to the vacant seat due to the resignation of Ms. Amanda Bryant. (Requested by Commissioner Ben Hasan) Background:See attachments. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo UPDATE 10/09/15 NAME OF BOARD AUGUSTA REDEVELOPMENT AGENCY OF AUGUSTA Members Initial Term Appointment Expires Bob Young 3-yr 02/18/14 04/01/16 Chairman Brad Owens 3-yr 02/18/14 04/01/16 Vice-Chairman Amanda Bryant (resigned) 3-yr 05/05/15 04/01/18 Isaac McKinney 3-yr 05/05/15 04/01/18 Bonnie Ruben 3-yr 06/03/14 04/01/17 MEETING DATE: As needed. WHERE: Municipal Building. CONTACT: Bob Young, Chairman (706) 825-1011 FUNCTION: To transact business and exercise powers under the provision of the Urban Redevelopment Law. It has been determined by the Augusta Commission that one or more slum areas exist in Augusta and that the rehabilitation, conservation, or redevelopment, or a combination thereof, of such area or areas is necessary in the interest of the public health, safety, morals, or welfare of the residents of Augusta. CREATED: Resolution adopted by the Augusta Commission April 1, 2010 activating the Urban Redevelopment Agency of Augusta in accordance with the Official Code of Georgia Annotated( O.C.G.A.) Chapter 61 of Title 36; Section 36-61-17(b) known as the “Urban Redevelopment Law”. GENERAL INFORMATION: Five (5) Members to be appointed by the Board of Commissioners of Augusta who shall serve for terms of office of three years, except for the initial commissioners, who shall serve for the terms of office specified in the resolution. S 36-61-18. Urban redevelopment agency; organization; powers;..., GA ST S 36-61-18 West's Code of Georeia Annotated Title s6. Iocal Government Provisions Applicable to Counties and Municinal Corporations Chapter 6r. Urban Redevelopment (Refs &Annos) Ga. Code Ann., $ 36-6r-18 $ 36-6r-18. Urban redevelopment agency; organization; powers; procedure Currentness (a) There is created in each municipality and in each county a public body corporate and politic to be known as the "urban redevelopment agency" of the municipality or county. Such agency shall not transact any business or exercise its powers under this Code section until or unless the local governing body has made the finding prescribed in Code Section 36-61-5 and has elected to have the urban redevelopment project powers exercised by an urban redevelopment agency as provided in Code Section 36-61-17. 7 fUl tf the urban redevelopment agency is authorized to transact business and exercise powers under this Code section, the mayor. by and with the advice and consent of the local goveming bodli. or the board of commissioners or other governing body of the county shall appoint a board of commissioners,of the urban redevelopment agenc)r, which shall consist of such number of commissioners, with such terms of offrce, as shall be determined by the local governing body. If the governing body of a municipality designates members of a downtown development authority as an urban redevelopment agency, the method of appointment, number of commissioners, and terms of office shall be in conformity with the requirements of Code Section 36-42-4. (c) A commissioner shall receive no compensation for his services but shall be entitled to the necessary expenses, including traveling expenses, incurred in the discharge of his duties. Each commissioner shall hold offrce until his successor has been appointed and has qualified. A certificate of the appointment or reappointment of any commissioner shall be filed with the clerk of the municipality or county and such certificate shall be conclusive evidence of the due and proper appointment of such commissioner. (d) The powers of an urban redevelopment agency shall be exercised by the commissioners thereof. A majority of the commissioners shall constitute a quorum for the purpose of conducting business and exercising the powers of the agency and for all other purposes. Action may be taken by the agency upon a vote of a majority of the commissioners present, unless in any case the bylaws require a larger number. Any person may be appointed as commissioner if he resides within the area of operation of the agency, which shall be coterminous with the area of operation of the municipality or county, and is otherwise eligible for such appointments under this chapter. l7{e) The mayor or the board of commissioners or other goveming body of the county shall designate a chairman and vice-chairman from among the commissioners. An agency may employ an executive director, technical experts, and such other agents and employees, perrnanent and temporary, as it may require and may determine their qualifications, duties, and ysH$YL&\-d $i :l*"i i: Yi:*l'vr:l+il fie*istli. I'ln i,:li,rrr:t t* i:liiliit;*1 ll $i. ii*vernillllriil \fu*ri{s S 36-61-18. Urban redevelopment agency; organization; powers;..., GA ST S 36-61-18 compensation. For such legal service as it may require, an agency may employ or retain its own counsel and legal staff. An agency authorized to transact business and exercise powers under this chapter shall file with the local governing body, on or before March 3l of each year, a report of its activities for the preceding calendar year, which report shall include a complete financial statement setting forth its assets, liabilities, income, and operating expense as of the end of such calendar year. At the time of filing the report, the agency shall publish in a newspaper of general circulation in the community a notice to the effect that such report has been filed with the municipality or county and that the report is available for inspection during business hours in the office of the city or county clerk and in the office of the agency. (0 For inefficiency, neglect of duty, or misconduct in office, a commissioner may be removed, but only after a hearing. He shall be given a copy ofthe charges at least ten days prior to such hearing and shall have an opportunity to be heard in person or by counsel. Credits Laws 1955, p.354, $ l6; Laws 1992,p.2533, $ 16. Ga. Code Ann., $ 36-61-18, GA ST S 36-61-18 The statutes and Constitution are current with legislation passed during the2016 Session of the Georgia General Assembly. The statutes are subject to changes by the Georgia Code Commission. End of Document (O 2017 Thonrson Reuters. No clain, to original U.S. Governnrent lVorks '$f$'$T-Le\ry,;l .)lJ 1 f lii*:iirlrtI ft*i.;t,".rr'ti ru*rl 5-A9-1995 '12:31P1'1 FROI"I AUG-RICH MAYOR OFFC 7AE. A21 IA38 District 3-22 NOTE: ANY INFOT.MATIOII ENTERED ON THI9 GUE3T]ONNAIRE WOULD OECOME TUDLIC INFORMATION UTON YOUR. A?7OINT}/ENT. *rr****Jr**rr*rtrt**rt:t***r?trit*****rtirlrlttrl)t/r*******)t?t***Xrt*:{********r.*rrrtr.*,t*rrrrrt*:t}ritr 1, HOME PHONE:7,'-ff7{ZzE -73/ 3 P. I NAME:7 cttt STATE zt? +, 6. b. 9, 10. 11. RACE; WHITE Y . AFRICAN-AMEKICAN ASIAN AMEKICAN SPANISH 9URNAMED AMEF.ICAN INDIAN OTHER (erEcrFO- LIST BOARD?YOU TRE9ENTLY 9ER/E ON; t. .4o.os/^ - Z'J*r*/ Do.$ frarea-, gTREET z. ADDRE6G: /d ,t H'.2** %, /,'*L,r"r/ 4 4 4 fula/ COUNTY DA'E oF ErRrH: r/z/rz SEXI MALE Y FEMALE- r/REGI9TERED YOTEK; YEg t(85 \ N0_ /r-, *r r'7 5 r'av-t Dr'r/ 3YOTIN6 DISTRICT MARTIAL gTATUg: 9IN6LE -, MARRIED V , 9ETARATEDENGAGED DIVORCED 7. EDUCAI6N: Hto1sc6oot l/,-- '-^ .#42{ SJr/ Zd?**, €o *1LLEGE #f rA .-G //1r, .4"r, /. {n: OF. COUNTY:*/,t r-" OCCUPATION: RELATIVEg WORKINGi.ING FOR THE 6I1Y fZr,,r'dt, 2,4r/* /--l Z. 12, LIgf ANY AREA IN WHICH YOU HAYE A PARTICULAK, INTERE9T OR EXTERTISE. f * ,..- . .^ /Z /i/=.t /"/ ,L % ..-o1a,.:> oLzo/o/r*r*i o/ r/ir r'anx,ute./a// rzt,L/u/r *^/ rZ1Lr. . ,\ TALENT BANK I NFORMATION QUESTIONNAIRE To be cornpteted by persons desiring to volunteer their services on the !)au;n! wn Aqx icpWut Auihority, Boarcj or Commission for Augusta-Richmond County. NOTE: Any intormation entered on this questionnaire would become public information upon your appointment. Date 12 DEC @t5 Home phone ru6 A34 i 2b4 Registered Voter: Yes X Voting Bus. Phone T6 82s 57i 3 2. Address Z2l $fh st Pich n"rtl County ou. 4. tr Dare of Binh @t o(T 7i Sex: Mde X Female 3*9at zip 8. L 10. 6. Martial Status: Single X Married- Separated- Engaged- Divorced 7. Education: HighSchool Aquirtat 'aidstrla conese AU, Relatives working for the City or County: ,N/4 occupation Bu$iYttssMavl Race: fVnite X Spanish Sumamed 11. List Boards you presently serve on: t. l..iurnlr>r,,,q Advlsrrg Qr,,t+l 12. List any area in which you have a particular interest or expertise. 1. 2. e Af rican-American_ AmericanlnETf Asian American Other .i ,J Ulr-db- .t '95 IUE LziLz 1u:3Pii6 I E'L NU: T]UYIJ OPTIONAL ll r-ro r-ia IL PjEnirlCrtcrgrv d!&nEt& l.Gmr- Z FEOrHDcsof of rcmEDr xxt Intarsgted CttlzeD andl. Otbc 5en-tal_ Hsqltn proteecl-onal (Choceom: rdrngr.Ghd -of6cirl mmtd lrrIt eloOlnulintcrcaad citirGs, 4\" e.icndcc R.e: Itr. ry. v. u. tr6p m Fcadc Ndiw X/titG Amricen Ailco xxx AshtArrricl - I{irp.dc OOGr Atc: 47-:-=!l=--- R'crroo for [ntcresr b Scrvitg m. r Commruriry *ricc Bosd (PlGr6 inclo& rrrretevur csFticoce or rtillr r[idl wqrld cunrihnc ro thc opcnrionr of tb Aouil 'HOu.Ld .lilg.!O-h&lD or.r nc'lErllnitv.move fq{rterd rltt, t}.eJ.hangen ln healtl, I hrvc rE d fu utrctcd irfqnretion on ctitcrir for mcmberhb on r Cggur+d,.r Scrvic,.Boerd I ra mr crurendy r povidcr or borrd nsnbcr"f - .rfi-"i.*piiiilFi;;Jhcdo\ mE l reurdetion or iu\cr13pc abrrsc nrraarg pr -" i-t -.1lj-ilifrffi;,11; resulr tn r cmolcr of lrrcrest rtdfd l,\rppoinrcc rc icomm,+ity-scff B;.rc slsDct AppucATroN rQE CONSE)EATToN FoRAPFOINTI,flENTrs*ffito^x.D Nrrf: tl{ I r irrn r. ,xariserlr . Ptf G .7-3J-019.I1-.Eft.?fO7 or7577P.O. BOX 922 Addres: Auqust?-ca 3oqo3 Coufy of Rcsi.kr: Richmond . - I. Scrvhc lmerH (ffi dl6s rc *Proprur) a Ltcot HGrhi :m( b. t{cdrl Raedtkn Subtrncc Abo- E(x NgfE ffym rald lb ro idu& ffioel hfodm, plec to&r. (1 ^. dr') ,o f;n '^ b/' Sent by: 0 7067246671 nca9t'r9u; o,, rv/Y,, J.vff-'., 6-la-1997 2=A8Ff'1 06/1 0/97 3:54PM O4l iOJo _' g_ l' ms4 AUG-RICH}.io|D 821 1 838 Job 381 Page 212 P.2 8us Phooc 2. J. 4 5. (t. 7. Cot: Scs -lL) '\t:n Fe.rlct{ rc.'"all - S€grrated-- E. 9. lo 11. *,,urion.P,r:',r),t,,tI - !*Jxrt '' {-.L'f|l 5*:t <, R.rcc' *r;>- African-Anrcricaa Asier American- ManralStatusl Sittglc-EngaBcd-Divorcod Educabon;High School CoUqe Rclalives trorttng for the Cit-v or Coruq: Spanish Surnamcd- Arnerican lndian- Othcr- \ ''-fr Y1* I ' ''. LiS any arcl in which yOu bave c penrcular intsrCst or srpec:i3. TALENTBANKINFORI\TATIONQUESTIONNAIRE WWH NOTE. Any information entered on this queslionnaire would become public information upon HomePho.c-13 6=4)f2-j o,n,rainn -fif*f4'cl - Rrgiscred Yucr:vel):-No Votiag ) Street your agpointmgnt' 3--r----.art*rr*tri*'r+*i,t*'ttt*{r {.*r.'tt*+**tllrt*rf i.ilirrt++*t+*+*lt'llt*tl*t+++t{tt+'t+*****|lt;l*+t+*i't*'tlt*{t{ Datc 6/to lli- - n/l di - 5:fl0, y-h-u-*tv' ,-\ j 4't )7-/ Commission Meeting Agenda 2/21/2017 2:00 PM Affidavit Department: Department: Caption:Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo