HomeMy WebLinkAbout2017-01-17 Meeting AgendaCommission Meeting Agenda
Commission Chamber
1/17/2017
2:00 PM
INVOCATION:Reverend Marion Davis, Pastor Macedonia East Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A.Update from Dr. Terrance Cook regarding Project Access services to the
community. (Requested by Mayor Pro Tem Mary Davis)
Attachments
CONSENT AGENDA
(Items 1-26)
PLANNING
1. TA-07 – A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition to approve the updated Tree
Ordinance for Augusta, Georgia.
Attachments
2. ZA-R-245 – A request by the Augusta Planning Commission to approve
a petition to amend the Comprehensive Zoning Ordinance as follows:
· Section 2 - Definitions: Accessory Building, Accessory Use,
Breezeway, Building, Building Height, Building, Main / Main Building,
Lodging/Boarding House Section 3-B-1,2,3,4 & 5 – · Open Space /
Recreation Area. (Approved by Commission on December 20, 2017 -
waive second reading)
Attachments
3. ZA-R-245 - 3 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Attachments
Comprehensive Zoning Ordinance as follows: · Section 2 – Definitions
– Amend Accessory Building · Section 8-4 - Accessory Building, R-1
(One-Family Residential) Zone; Section 30-2 - Building Permits and
Site Plans.
4. ZA-R-246 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend Section 13 (R-1E
– One-family Residential) of the Comprehensive Zoning Ordinance for
Augusta, Georgia by adding Special Exceptions in the R-1E Zone –
Urban Village.
Attachments
PUBLIC SERVICES
5.Motion to approve New Location: A.N. 17-1: request by Voncellies A.
Allen for an on premise consumption Liquor, Beer, & Wine License to
be used in connection with Club Twyst located at 1855 Gordon
Highway. There will be Dance. District 2. Super District 9.
(Approved by Public Services Committee January 10, 2017)
Attachments
6.Motion to approve a request by Joel Sobel for a Sunday SalesLicense
to be used in connection with The Pinnacle Club located at 699 Broad
Street. District 1. Super District 9. (Approved by Public Services
Committee January 10, 2017)
Attachments
7.Motion to approve the contract through an FAA grant for Obstruction
Clearing and New Windcone at Daniel Field Airport. REF: AP017-9026-
53(245)Richmond PID - T005959. (Approved by Public Services
Committee January 10, 2017)
Attachments
8.Motion to approve Contract Modification #1 to Griffin Contracting, Inc.
for the ARFF Pavement Rehabilitation as approved by the Augusta
Aviation Commission December 15, 2016. (Approved by Public
Services Committee January 10, 2017)
Attachments
9.Motion to approve a request by Zhi Ye for a Therapeutic Massage
Operators License to be used in connection with Yenny Massage located
at 3218 Wrightsboro Rd. District 2. Super District 9. (Approved by
Public Services Committee January 10, 2017)
Attachments
10.Motion to approve Mead & Hunt Work Authorization #32 for the
oversight of the Airport Taxiway A project as approved by the Augusta
Aviation Commission December 15, 2016. The length of this contract is
420 calendar days. (Approved by Public Services Committee January
10, 2017)
Attachments
11. Z-16-41 – A request by the Augusta Planning Commission to approve,
with the conditions stated below, a petition by Stanley Mack, on behalf
of Stanley and Shelley Mack, requesting a Special Exception to
establish a Family Personal Care Home per Section 26-1 (h) of the
Comprehensive Zoning Ordinance for Augusta, Georgia affecting
property containing .31 acres and known as 3603 Richdale Drive. Tax
Map 143-0-277-00-0 DISTRICT 6 1. The home shall be staffed in
three (3) 8-hour shifts on a 7-day, 24-hour basis with no staff sleeping in
the home. 2. A private room shall be provided for staff to conduct
business. 3. No more than six (6) clients are permitted to reside in the
home based on the number and size of the existing bedrooms. 4. In order
to continue to maintain a local business license, the applicant must
continue to maintain a license with the State of Georgia, proof of
compliance with the minimum requirements of Chapter 111.8-62.01 of
the O.C.G.A must be provided, and the applicant must provide updated
fire department compliance for six (6) clients. All requirements must be
met within six (6) months of approval of this Special Exception request,
or the Special Exception is void. 5. If wheelchair bound persons reside
in the residence all 2010 ADA Standards for Accessible Design
requirements must be met, including but not limited to: · All doorways
must be at least 3 feet. wide. · At least one bathroom that permits a
wheelchair dependent person to use all bathroom facilities unimpeded.
6. All conditions must be met prior to issuance of a local business
license. (Approved by Public Services Committee January 10, 2017)
Attachments
ADMINISTRATIVE SERVICES
12.Motion to approve a one (1)-year extension of the existing fleet
maintenance contract with First Vehicle Services with the Central
Services Director reporting back in six months with information
concerning the feasibility of bringing the operation back in-house.
(Approved by Administrative Services Committee January 10, 2017)
Attachments
13.Motion to approve Fair Chance/ Hiring Policy commonly known as Attachments
"Ban-the-Box" in accordance with action(s) taken by the Commission
in its regular meeting held on December 20, 2016. (Approved by
Administrative Services Committee January 10, 2017)
14.Motion to approve award for coating of the metal roofs at the Fleet
Maintenance Facilities on Broad Street and Tobacco Road to Horizon
Roofing of Monroe, Georgia in the total amount of $80,000.00. (Bid
Item 16-245) (Approved by Administrative Services Committee
January 10, 2017)
Attachments
15.Motion to approve Housing and Community Development Department’s
(HCDs) use of the same procedure (as 2016) relative to authorization
of agreements/contracts/task orders for the Laney Walker/Bethlehem
Redevelopment Project and the Hyde Park/Wilkerson Gardens Drainage
Improvement Project for program/calendar year 2017. (Approved by
Administrative Services Committee January 10, 2017)
Attachments
PUBLIC SAFETY
16.Motion approve an amendment and renewal for the Inmate Medical
Contract for the Richmond County Sheriff's Office to Correct Care
Solutions at a cost of $5,387,124.80 per year for a two-year renewal
period. (Approved by Public Safety Committee January 10, 2017)
Attachments
17.Motion to approve acceptance of State grant in the amount of $19,200 to
support the operations of the State Court's DUI court program for the
period of 1/1/17 - 6/30/17. $2,133 or 10% cash match funding source is
from 204022320-3511410. (Approved by Public Safety Committee
January 10, 2017)
Attachments
ENGINEERING SERVICES
18.Motion to determine that a portion of Emmett Street Lane as shown on
the attached pat has ceased to be use by the public to the extent that no
substantial public purpose is served by it or that its removal from the
county road system is otherwise in the best public interest, pursuant to
O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law with an easement being
retained over any existing water/sewer lines (or if relocated over the new
utility lines with old lines and easement being abandoned in place) as
Attachments
directed the Augusta Utilities Department, and an easement being
granted by the acquiring party(ies) in favor of Augusta (and the public)
for ingress/egress from the remainder of Emmett Street Lane to Druid
Park Avenue as directed by the Augusta Engineering Department.
(Approved by Engineering Services Committee January 10, 2017)
19.Motion to determine that Franklin Lane from Tuttle Street eastward to
the terminus as shown on the attached plat has ceased to be used by the
public to the extent that no substantial public purpose is served by it or
that its removal from the county road system is otherwise in the best
public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned
property to be quit-claimed to the appropriate party(ies), as provided by
law and an easement to be retained over the entire abandoned portion for
existing or future utilities as directed by Augusta Engineering
Department and Augusta Utilities Department. (Approved by
Engineering Services Committee January 10, 2017)
Attachments
20.Motion to authorize Condemnation to acquire title of a portion of
property for Temporary Easement - 2702 Wellington Drive (Parcel 025-
4-125-00-0). (Approved by Engineering Services Committee January
10, 2017)
Attachments
21.Motion to authorize Condemnation to acquire title of a portion of
property – 2065 Willow Street (7,500 sq. ft.) (Parcel 087-4-029-00-0).
(Approved by Engineering Services Committee January 10, 2017)
Attachments
22.Motion to authorize Condemnation to acquire title of a portion of
property for Right-of-Way and Temporary Easement - 2648 Wheeler
Road (Parcel 033-2-112-00-0). (Approved by Engineering Services
Committee January 10, 2017)
Attachments
23.Motion to approve the Engineering and Utilities Departments
developing a joint plan to correct the storm water flooding and the
overflowing of the sewage systems in the Rocky Creek basin in the
general area between Peach Orchard Rd and Mike Padgett Hwy
bordered by Smith Dr. and Scott Rd. (Approved by Engineering
Services Committee January 10, 2017)
Attachments
24.Motion approve the amount of $24,000.00 to have 39 Streetlights added
to Corpse Drive, Clifford St., Crawley St., and Summerton Dr. in the
Haynes Station subdivision at a cost of $1,014.00 per month thereafter.
This is also to approve a new lighting tax district for the 119 lots
associated with above roads. Funding is available in the Street Lighting
budget account #2760416105312310. (Approved by Engineering
Services Committee January 10, 2017)
Attachments
25.Motion to approve the amount of $3,345.28 to have 8 Streetlights added
to Weldon Adams Dr., Ken Miles Dr., and Ted Tidwell Ln. in the
Manchester subdivision at a cost of $120.00 per month thereafter. This
is also to approve a new lighting tax district for the 27 lots associated
with above roads. Funding is available in the Street Lighting budget
account #2760416105312310. (Approved by Engineering Services
Committee January 10, 2017)
Attachments
PETITIONS AND COMMUNICATIONS
26.Motion to approve the minutes of the regular meeting of the
Commission held January 3rd and Special Called meeting held
January 10, 2017.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
1/17/2017
AUGUSTA COMMISSION
REGULAR AGENDA
1/17/2017
(Items 27-33)
PUBLIC SERVICES
27.Update from Recreation and Parks Director about Riverwalk cleanup
from 8th to 10th streets. (Requested by Mayor Hardie Davis, Jr.)
Attachments
FINANCE
Upcoming Meetings
www.augustaga.gov
28.Motion to approve one time funding for repair and paint of rail fencing
along Riverwalk. (Requested by Mayor Hardie Davis, Jr.)
Attachments
29.Motion to approve a request $25K for MACH Academy to support the
services they provide to our community youth. (No recommendation
from Finance Committee January 10, 2017)
Attachments
30.Update from Finance on status of Risk Recovery efforts from April 13,
2016 meeting. (Requested by Mayor Hardie Davis, Jr.)
Attachments
ENGINEERING SERVICES
31.Update from staff regarding the James Brown Enhancement Project.
(Requested by Commissioner Marion Williams)
Attachments
32.Motion to approve removal of mulch and replace with sod at James
Brown Plaza by February 14, 2017. (Requested by Mayor Hardie
Davis, Jr.)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
33.Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
1/17/2017 2:00 PM
Invocation
Department:
Department:
Caption:Reverend Marion Davis, Pastor Macedonia East Baptist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/17/2017 2:00 PM
Project Access
Department:
Department:
Caption:Update from Dr. Terrance Cook regarding Project Access services
to the community. (Requested by Mayor Pro Tem Mary
Davis)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/17/2017 2:00 PM
TA-07 Tree Ordinance
Department:Planning & Development
Department:Planning & Development
Caption: TA-07 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to approve the
updated Tree Ordinance for Augusta, Georgia.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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AUGUSTA
TREE COMMISSION
MEMBERS
2016
BIRKIE AYER DISTRICT 1
PAUL THOMPKINS DISTRICT 2
HENRY FRISCHKNECHT DISTRICT 3
ROY SIMKINS DISTRICT 4
JARREL A. GIBSON DISTRICT 5
CLYDE LESTER DISTRICT 6
ROGER W. DAVIS DISTRICT 7
SID MULLIS DISTRICT 8
PATRICIA BAILEY DISTRICT 9
ANNETTE HARLAN DISTRICT 10
DIANE SPRAGUE LEGISLATIVE
REV RONALD FREEMAN LEGISLATIVE
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The work upon which this publication is based was funded in whole or in part through
an Urban and Community Forestry grant awarded by the Southern Region, State and
Private Forestry, U.S. Forest Service and administered by the Georgia Forestry
Commission.
In accordance with Federal law and U.S. Department of Agriculture (USDA) policy,
this institution is prohibited from discriminating on the basis of race, color, national
origin, sex, age, or disability. To file a complaint of discrimination, write USDA
Director, Office of Civil Rights, Room 326-W, Whitten Building, 1400 Independence
Avenue, SW, Washington, DC 20250-9410 or call 202-720-5964 (voice and
TDD). USDA is an equal opportunity employer.
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AUGUSTA TREE ORDINANCE
AND
TREE ORDINANCE ILLUSTRATED
GUIDE (IGO)
Prepared and adopted by the
Augusta Tree Commission
Roy Simkins, Chairman
Melanie Wilson, Secretary
Adopted by the
Augusta Commission
Hardie Davis, Jr, Mayor
Grady Smith, Mayor Pro Tem
These documents provide standards for the protection of public trees, for the designation
of landmark trees, and landscaping, tree protection and tree establishment standards for the
development of private property in Augusta, GA. Included are Chapter 8-4 of the Augusta,
Georgia Code entitled “Trees” (Ordinance No. 6095) and amendments thereto, and the
“Illustrated Guide to Implementing the Augusta-Richmond County Tree Ordinance”
(Ordinance No. 94-1, adopted December 7, 1993).
Updated JANUARY 2017
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TABLE OF CONTENTS
TREE ORDINANCE Page
8-4-1 Purpose and Intent 1
8-4-2 Minimum Canopy Required 2
8-4-3 Establishment of Tree Commission 4
8-4-4 Administration 5
8-4-5 Public Tree Protection 5
8-4-6 Licensing 6
8-4-7 Regulation of Tree Care 7
8-4-8 Tree Protection Zone; Official Tree List 8
8-4-9 Standards of Tree Care Management 8
8-4-10 Moving Buildings or Other Large Objects 14
8-4-11 Landmark Trees 14
8-4-12 Nuisance Trees and Shrubs 15
8-4-13 Tree Protection/Tree Establishment Requirements
for Private and Public Development 15
8-4-14 Compliance 25
8-4-15 Tree Establishment Bond 26
8-4-16 Appeals and Variances 26
8-4-17 Abrogation and Greater Restrictions 27
8-4-18 Severability 27
8-4-19 Inspection, Enforcement, Violation, and Penalty 27
8-4-20 Mitigation 30
8-4-21 City Code and other Development Regulations 32
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Chapter 8-4-1. PURPOSE AND INTENT.
This Chapter of the Ordinance provides standards for the protection of public trees, and for
the designation of landmark trees, and further provides landscaping, tree protection and tree
establishment standards for the development of public or private property in Augusta, Georgia.
Consistent with the expressed purpose of this article, all persons shall make reasonable efforts to
preserve and retain certain existing, self-supporting trees as defined herein.
It is the intent of this Ordinance that all applicable sites within the City maintain or obtain a thirty
percent (30%) minimum tree canopy, as defined and explained herein.
It is the purpose of this Ordinance to promote the public health, safety, and general welfare of
provisions designed to:
(a) Aid in stabilizing the environment's ecological balance / offset negative effects of climate
change by contributing to the processes of air purification, oxygen regeneration, wildlife
habitat, groundwater recharge, and storm water runoff retardation, while concurrently
facilitating noise, glare, and heat abatement;
(b) Encourage the preservation of existing trees and vegetation on-site and replanting of trees
to increase canopy coverage across the city in order to maximize carbon sequestration;
(c) Prevent soil erosion;
(d) Protect and enhance the aesthetic qualities of the community;
(e) Prevent structural and pavement saturation;
(f) Safeguard and enhance private property values and protect private and public investments;
(g) Conserve energy.
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Chapter 8-4-2. MINIMUM CANOPY REQUIRED.
PURPOSE. The City desires that a minimum amount of tree canopy coverage be required on all
new development sites, redevelopment sites, and all sites with additions or expansions, on all land
uses within the City’s jurisdiction.
REQUIREMENTS. All land undergoing development shall provide for thirty percent (30%)
minimum tree canopy coverage. Tree canopy coverage is the sum total of preserved trees and
replacement trees at their anticipated canopy coverage ten (10) years from the time that the site is
developed. As set forth in the IGO.
The canopy may be achieved by preserving existing trees, by planting new trees according to the
minimum standards in this Ordinance, or by a combination of the two. Minimum tree canopy shall
be calculated and established pursuant to the formula and analysis set forth in this Ordinance and
illustrated in the Illustrated Guide (IGO). Any existing tree, from the approved list in the IGO, of
not less than six inches (6”) diameter at breast height (DBH) left in good growing condition on the
property is eligible to be counted toward the minimum required canopy and has to be protected.
The property owner shall be subject to the minimum tree canopy requirement set forth in this
section. The property owner shall base the canopy calculation on the gross site area.
If a site over one (1) acre in size was formerly in a forested state and fifty percent (50%)
or more the land area was “clear cut” within three (3) years of the plan submittal date
without an approved Site Plan, that includes approved grading and erosion and
sedimentation practices, for any land disturbing activity that took place, then the property
will be prohibited from developing for three (3) years. It will be the applicant’s
responsibility to provide proof that any clear cutting activity on the site was done by an
approved Site Plan than included an approved grading and erosion and sedimentation plan
or took place greater than three years prior to the current submittal date.
(1) Calculation of Tree Canopy Coverage
(a) The baseline canopy measurements on a proposed development site shall be provided by
the developer/property owner and submitted as part of the tree survey and Tree Protection
/ Tree Establishment Plan. The percent canopy cover preserved may be calculated by
actual ground measurement (field survey) or by aerial photographs from Augusta,
Georgia’s GIS, to scale.
(b) All trees to be preserved shall follow tree preservation guidelines established by this
Ordinance in Chapter 8-4-9 and in Chapter 8-4-11 for Landmark Trees.
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(c) The Minimum Canopy Requirement shall be calculated by the following formula:
MCR = SA x 0.3
Where:
MCR = Minimum Canopy Requirement (in square feet – 30%)
SA = The gross Site Area ( in square feet)
Calculation: example
Step 1: SA– 43,560 sq. ft. x .30 = 13,068 sq. ft. MCR
Step 2: Preserved Canopy from Tree Survey = 5,350 sq. ft.
Step 3: MCR (13,068 sq. ft.) - Preserved Canopy (5,350 sq. ft.) = 7,718 sq. ft. to meet
MCR
Step 4: Select enough overstory and understory trees to equal area to meet MCR
Step 5. Trees planted or replanted to achieve canopy requirements shall be selected from
the Augusta Tree Species Selection list set forth in this Ordinance. In addition, replanting
/ new planting shall be at the ratio of not less than one overstory tree for every three
understory trees. Canopy credit may be met by planting all overstory trees, but not by
planting only understory trees. All replacement trees shall be maintained for a period of
three years under a Tree Establishment Bond (see Section 8-4-15) to ensure their
survivability. Required trees on the site must be maintained / retained in perpetuity or
replacement plantings of the same size and species must be planted should the tree become
diseased, die, become a public health hazard, or is removed for any reason.
(2) Mitigation Policy
(a) If a tree designated as a protected tree on tree survey or a Tree Protection / Tree
Establishment Plan is required to be removed due to building footprint, damage from
construction, or dies during development, the developer shall be required to replant a tree(s)
of equal size and caliper on the site.
(3) All mitigation shall follow requirements established in Chapter 8-4-20 of this Ordinance.
(4) Tree Survey
(a) In order to assure that the location of existing trees and vegetation on the development site
is acknowledged prior to preparing any design plans for development, a tree survey is
required. The tree survey must be submitted to the Planning & Development Department
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(b) in advance of, or with a Tree Protection / Tree Establishment Plan, and prior to any land
disturbing activity and will be reviewed as part of the Tree Plan review process.
o Elements required as a part of the tree survey include: a map, drawn to scale, and a
written component, identifying any potential landmark, specimen and significant
trees, and identifying all existing trees on the site with identification of what is to
be preserved and what is to be removed.
(c) A certified arborist, landscape architect, or forester shall evaluate the tree survey to
determine what existing trees will be preserved, and how it can be incorporated into the
Development Plans / Site Plans for the site. Critical Root protection zones for all trees to
be preserved shall be indicated on the tree survey.
(d) Details for planting, mulching and watering shall be included on the plan.
(4) Canopy Credit for Tree(s) Planted to Meet Canopy Coverage
(a) The area devoted to newly planted areas may be counted as part of the tree save area. The
land devoted to tree save areas that is represented by newly planted trees will be calculated
on the basis of the following credits for new trees. A planted large maturing overstory tree
shall be counted as equivalent to one thousand four hundred square feet (1,400 sq. ft.) of
canopy; a medium maturing overstory tree shall be counted as the equivalent of seven
hundred and fifty square feet (750 sq. ft.) of canopy; and a small maturing understory tree
shall be counted as the equivalent of three hundred square feet (300 sq. ft.) of canopy.
Chapter 8-4-3. ESTABLISHMENT OF TREE COMMISSION.
(a) There is hereby created the Augusta Tree Commission which shall consist of ten (10)
members appointed by the Augusta Commission plus an additional two (2) members
appointed by the Richmond County Legislative Delegation. All appointments shall be for
four (4) year terms. The role of the Tree Commissioners will be to define problems, suggest
solutions, and provide support to the Director; review any appeals or variances and
recommend acceptance or rejection to the Director; annually review the Illustrated Guide
to Implementing the Augusta Tree Ordinance (IGO) and update it as needed; review
petitions for landmark trees; conduct educational programs with respect to tree care and
preservation; and promote and support the city’s effort to become/maintain a Tree City
USA designated Community. The Tree Commission shall meet no less than quarterly. All
members shall be residents of Augusta, Georgia. All vacancies shall be filled for the
unexpired terms.
(b) All Tree Commissioners shall serve without compensation. The Augusta Commission and
the Richmond County Legislative Delegation, when appointing members to the Tree
Commission, shall appoint persons from the following fields of association: registered
landscape architect; realtor / developer of commercial property (licensed broker who is
member of board of realtors); urban forester; an extension agent; architect; engineer; an
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(c) appointee from the Garden Council of Augusta; a master gardener; and 3 citizens at large
who have knowledge of, and interest in trees and the urban forest appointed by Director.
The Georgia Forestry Commission Urban Forester may serve as an ex-officio member.
(d) All terms shall expire on March 30 of the applicable year, and new terms shall begin on
April 1 of the applicable year.
(e) Members shall not receive a salary, although they may be reimbursed for authorized
expenses.
Chapter 8-4-4. ADMINISTRATION.
(a) The Augusta Planning & Development Department shall have the responsibility for
administering all provisions of this Ordinance that relate to the development of private
lands. The Augusta Tree Commission shall have the responsibility of administering all
provisions that relate to the development of public lands.
(b) Fees. Reasonable fees sufficient to cover the costs of administration, plan review,
inspection, appraisal, and publication of notice, as applicable, shall be charged to applicants
as established by this Article. The amount of such fees shall be fixed by the Augusta
Commission.
(c) Enforcement Officer. The City Arborist, with the Code Enforcement Officer as his
designee, is the designee who shall be given the authority to enforce the Ordinance against
the City’s citizens in the event of compliance failure. This designee shall also have
enforcement responsibility and control over all regulated, unsafe and diseased trees located
on public and private property.
Chapter 8-4-5. PUBLIC TREE PROTECTION.
(a) Any request for the severing from the stump and removal of a tree on a public right-of-way
shall be directed to the Augusta Tree Commission for approval. In the event approval is
given, Augusta, GA shall notify the local neighborhood association, if any, and shall post
on such tree for a period of fourteen (14) days a notice of their intent to remove said tree.
Decisions of the Tree Commission shall be final, and there shall be no appeal to the
Augusta Commission.
(b) Trees deemed a danger to the public or the adjoining property by the Tree Commission or
the appropriate City Department shall be exempt from the restrictions of this section and
can be removed for the safety of the public and/or adjacent properties.
(c) Nothing herein shall be construed as prohibiting the cutting and/or removal of a tree or
trees incidental to a road improvement project, a drainage project, or a water and sewerage
project of Augusta, Georgia or the Georgia Department of Transportation.
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(d) All other projects causing disturbance within rights-of-way which may cause extensive
damage to trees therein shall likewise be reviewed by the Augusta Tree Commission for
recommendations.
(e) No person or organization, outside of City authorized personnel, or City contract personnel,
shall do any of the following acts to any public tree without first obtaining the proper
permission from the Augusta Tree Commission:
(1) Cut, prune, break, damage, remove, kill or cause to be killed.
(2) Cut, disturb, or interfere, in any way, with the soil or any root within the dripline.
(3) Place, spray, or apply any chemical that is known to be toxic to trees in a location that
may be absorbed by any part of the tree.
(4) Fasten any rope, wire, sign or other device whether invasive to the tree or not.
(5) Remove or damage any guard devices placed to protect any tree.
(6) Conduct razing, removal, demolition, expansion, or renovation of any structure if
deemed by Augusta, GA to be damaging to neighboring public trees.
(7) Maintain a stationary fire or device which vaporizes noxious fumes deleterious to tree
health.
(8) Pave with concrete, asphalt, or other impervious material within the dripline of any
public tree unless approved construction techniques are followed as prescribed. (Ord.
5933, June 17, 1997)
Chapter 8-4-6. LICENSING.
(a) It shall be unlawful for any person to engage in the business of planting, cutting, trimming,
pruning, spraying, or to otherwise treat trees, shrubs or vines on public or private property,
within the City of Augusta, without first producing evidence of a business license.
(b) The Augusta Commission shall require anyone who removes or maintains trees as a
business on public or private lands, within the City of Augusta, must first be examined by
the Director or their designee, or the City Arborist, on his/her ability to carry out such work
before being granted a license to practice as a tree expert. Passage of the examination
administered by the International Society of Arboriculture (ISA) for certified arborist or
certified tree worker may be accepted in lieu of said examination. A fee shall be set by the
Augusta Commission and all fees shall be made to Augusta, Georgia to accompany the
application for examination for each applicant.
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Chapter 8-4-7. REGULATION OF TREE CARE.
(a) ON CITY OWNED LAND
(1) It shall be unlawful for any person or firm to engage in the business or occupation
of pruning, treating or removing street or park trees or trees within City owned
public rights-of-way without first applying for and procuring a Tree Disturbance
Permit. Such a permit will only be granted to individuals, businesses or companies
who employ a Certified Arborist to perform or supervise all tree work.
(2) In order to receive a Tree Disturbance Permit, applicants must first sign an affidavit
agreeing to abide by ANSI 300 Standards for tree care. Specifically, the “topping”
of trees shall be prohibited except in cases where the top of the tree has been injured
beyond repair by a storm or related incident.
(3) Before any permit shall be issued, each applicant must first file evidence of
possession of liability insurance and workman’s compensation insurance in the
minimum amounts as required by the City of Augusta; indemnifying the City or
any person injured or damage resulting from the pursuit of such endeavors as herein
described.
(4) At the recommendation of the Director, in conjunction with the City Arborist, the
Code Enforcement Officer is authorized to issue a Notice of Violation (NOV) and
a Stop Work Order (SWO) in order to suspend or revoke the right of any person or
business to perform work for the City of Augusta that engages in work practices
which do not comply with tree care standards as specified in this Ordinance and the
related ANSI Standards.
(b) ON PRIVATE LAND
(1) The City shall require all companies providing tree care services on private
property have a current business license and must have passed the City test for tree
care qualifications or be a ISA Certified arborist, or be under the direct supervision,
at all times while on the job site, of such an individual.
(2) At the recommendation of the Director, in conjunction with the City Arborist, the
Code Enforcement Officer is authorized to issue a Notice of Violation (NOV) and
a Stop Work Order (SWO) in order to suspend or revoke the right of any person or
business to perform work on private property that engages in work practices which
do not comply with tree care standards as specified in this Ordinance and the related
ANSI Standards.
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Chapter 8-4-8. TREE PROTECTION ZONE; OFFICIAL TREE LIST.
(a) There is hereby established a tree protection zone which shall include all public rights-of-
way and all public lands of Augusta, Georgia.
(b) The Augusta Tree Commission is hereby charged with the duty of determining the types
of species of trees approved for planting, as well as those prohibited, and the conditions
under which such trees shall be planted along streets, in parks, and in public places within
Augusta, Georgia. When completed, the list shall be presented to the Augusta Commission
for its approval. When approved, the said report shall be known as the Official Tree List.
Revisions in the Official Tree List should be reviewed annually and updated every three
(3) years, as needed by the Augusta Tree Commission.
All trees hereafter planted on public property or on private development property within
Augusta, Georgia must be on the Official Tree List, unless otherwise specifically approved
by the Augusta Tree Commission.
Chapter 8-4-9. STANDARDS OF TREE CARE MANAGEMENT
General Tree Care Management
a) The City of Augusta shall have the authority to insist that all property owners treat or else
allow the City to treat trees suffering from transmittable diseases or insect infestations
which are on private property but are affecting the health of public trees on public property.
If the disease infestation warrants drastic action to curb its spread to healthy public trees,
the Augusta Planning & Development Department will notify in writing the owners of such
trees. Removal shall be done by said owners at their expense within thirty days after the
date of service of letter. In the event of failure of the said owners to comply with this
provision, the City shall have the authority to remove such trees and charge the cost of the
removal on the property owners’ property tax notice.
b) In case of emergencies, such as windstorms, or other disasters, the removal of broken limbs
or uprooted trees, using proper Best Management Practices (BMP) practices, shall be
allowed during the emergency period so that the requirements of this Ordinance would in
no way hamper private or public work to restore order to Augusta, Georgia. This work is
to be done in accordance with the emergency standards as outlined by Augusta, Georgia.
c) The City shall have the right to remove, or cause or order to be removed, any tree, or part
thereof, which is in an unsafe condition, or which, by reason of its nature, obstructing the
view of any street intersection, is injurious to sewers, electrical power lines, gas lines, water
lines, or other public improvements, or is affected with any injurious fungus, insect or other
pest, whether on public or private property. The Augusta Planning & Development
Department will notify in writing the owners of such trees. Removal shall be done by said
owners at their expense within thirty days after the date of service of letter. In the event of
failure of the said owners to comply with this provision, the City shall have the authority
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to remove such trees and charge the cost of the removal on the property owners’ property
tax notice.
d) The Augusta Tree Commission, in conjunction with the Director and a qualified
International Society of Arboriculture (ISA) certified arborist shall review annually and
formulate, revise and administer changes in the IGO every three years, as needed, on
current standards of arboriculture practices as it relates to tree care on public and private
land.
The Tree Commission shall make provision for educating the public about trees and include
(but not be limited to) an inventory of tree resources, standard planting practices, tree
maintenance, tree replacement and tree cover specifications. and needed maintenance work
complete with estimated cost and time schedules. The Tree Commission will coordinate
and facilitate events for the City such as Arbor Day and is encouraged to be active and
participate in events such as Earth Day and other community tree-related outreach or
lecture events.
Tree Preservation / Protection Plan
(a) A tree preservation / protection element shall be incorporated into the Tree Protection /
Tree Establishment Plan that is a part of the permit for land disturbance, which incorporates
current industry standards for tree preservation / protection for development of property
and during site disturbance. A detail listing of preservation / protection plans are attached
in the IGO manual.
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Tree Pruning Standards
a) All pruning on any tree required by this Ordinance shall be performed in strict compliance
with the “American National Standards” as set forth in the ANSI A300 (Part 1) – 2008
Pruning, or current ANSI standards and ANSI Z133 Safety Standards. A copy of the
standards is available at the Augusta Planning & Development Department for review or
can be purchased at ANSI.org.
b) Examples:
c) Trees trimmed for clearance from utility lines shall be trimmed in such a manner, using
current industry standards, as to provide clearance from lines for a designated period of
time or cycle, not to exceed three (3) years. In all cases where conditions permit,
directional pruning or side trimming methods shall be used to obtain necessary clearance.
Topping is prohibited.
Topping of Trees:
It shall be unlawful as a normal practice for any person, firm, or city department to top any
street tree, park tree, or other tree on public property. Topping is defined as the severe
cutting back of limbs to stubs larger than three inches (3”) in diameter within the tree’s
crown to such a degree so as to remove the normal canopy and disfigure the tree. Trees
severely damaged by storms or other causes, or certain trees under utility wires or other
obstructions where other pruning practices are impractical, may be exempted from this
Ordinance at the determination of the Tree Commission or their designee(s).)
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“Tree Topping” means the severe cutting back of limbs to stubs of three (3) inches or more
in diameter within the tree’s crown to such a degree as to remove the normal canopy and
disfigure the tree. Tree Commission should reference the (ANSI 2133.1 – 2000) document
as it applies to Tree Topping.
Tree Removal Standards:
a) A Permit is required for removal of all public and protected trees.
b) Removal shall follow all current ANSI Z133 standards for safety.
c) Stump removal On Public Property.
The stump and root flares of all removed trees shall be ground to a depth of at least eight-
inches (8”) below the ground level so that the top of the stump shall not project above the
surface of the ground. All grindings shall be removed and the soil cavity shall be filled with
clean topsoil and the area leveled and seeded. If the area where the tree is removed is to
be paved, the stump shall be removed to a suitable depth to allow adequate paving.
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Tree Planting Standards:
a) All trees planting shall be conducted in accordance with the most recent Arboricultural
Specifications and Standards of Practice of the International Society of Arboriculture as
published in the American National Standard for Tree Care Operations (ANSI 300 – Part
5 & 6) and herein referenced in this Article, and the Augusta IGO manual.
b) All planted trees shall have a minimum tree establishment zone based upon its mature size
(Table No.1). Refer to the tree species list located in the Augusta IGO manual for
information on the size and tree quality rating for a specific species. No one species shall
make up over fifteen percent (15%) of the total number of trees planted on the development
site.
Table No. 1:
Mature Size Canopy area in square feet
Small Canopy Trees (Less than 25') 300
Medium Canopy Trees (30'--50') 750
Large Canopy Trees (50' and larger) 1400
c) Minimum caliper. The minimum caliper (measured at six inches (6”) above the soil level)
for planted trees is three inches (3”). Multi-stemmed trees shall not have more than three
to five stems with each stem being a minimum of one inch (1”) and be eight feet tall.
d) Site Selection: Minimum distances, at the time of planting to avoid conflicts with city
infrastructure and structures shall follow listed guidelines in Table No. 2:
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Table No. 2:
Mature Tree Size In Height
Structure/Infrastructure
Description
Large
50 – 70’
Medium
30 – 40’
Small
15 – 20’
Evergreen
40 – 50’
Minimum Width of Tree
Planting Space
6’ + 6’ 4’ 8’ +
Spacing between trees (o.c.) 45’ 40’ 20’ 30’
Overhead utilities Not Within
30’
Within
20”
Okay Within
30”
Intersections (sight distance) 40’ 40’ 40’ 40’
Stop signs, traffic signs,
street lights, traffic signals
20’ 20’ 20’ 20’
Fire hydrant, gas or water
valves, storm drains
8’ 8’ 8’ 8’
Underground utilities 5’ 5’ 5’ 5’
Building 15’ 10’ 5’ 15’
Mailboxes 10’ 10’ 10’ 10’
The Director may waive or modify the minimum space requirements as circumstances
warrant and/ or on a case by case basis.
e) Distance from curb and sidewalk:
1. The distance public and private trees may be planted from curbs or curb lines and
sidewalks will be in accordance with the three species size classes in the Augusta, GA
Recommended List of street trees and no trees may be planted closer to the curb or
sidewalk than the following:
a. Small trees two feet (minimum of a four foot wide treelawn)
b. Medium trees three feet (minimum of a six foot wide treelawn)
c. Large trees four feet (minimum of a six foot wide treelawn) except in special
plantings designed or approved by the Augusta Planning and Development
Department
For purposes of this Ordinance, “treelawn” is defined as the strip of land
between the sidewalk and the street
f) Certain trees shall be prohibited from being planted within Augusta, GA (See
Appendix) The Augusta Tree Commission may add trees to the list as necessary. Existing
trees will be grand-fathered.
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Chapter 8-4-10. MOVING BUILDINGS OR OTHER LARGE OBJECTS.
No person shall move any building or other large objects which may injure any public tree
or parts thereof along any street without first having obtained written permission from the Director
of Planning and Development.
Chapter 8-4-11. LANDMARK TREES.
The Augusta Commission may, upon petition by the property owner, designate a tree as a
landmark tree, as defined herein. All nominations for landmark trees shall be reviewed by the Tree
Commission which shall make a recommendation on such nomination to the Augusta Commission.
Trees so designated shall thereafter be considered public landmarks and shall not be destroyed nor
endangered except as recommended by the Tree Commission. The designation of a Landmark Tree
shall be based upon an evaluation of the tree in relation to the criteria set forth in the IGO.
Upon designation as a Landmark Tree, the tree shall be protected as provided in this
Ordinance.
(a) Removal of Landmark Trees on Public Property: “All located and designated (whether by
signage or not) Landmark Trees”
(1) A person requesting to remove a Landmark tree must obtain a permit from the Planning
and Development Department by Tree Commission before the tree removal activities
commence. A start date for removal must be given. Owners and persons who remove a
Landmark Tree without a permit are subject to the civil penalties set out in Chapter 8-
4-19. For purposes of this Ordinance, a Tree Protection / Tree Establishment Plan
approved by the City and issued a Land Disturbing Permit constitutes a permit. Permits
for the removal of Landmark trees will be granted only where:
The tree is located in the buildable area or yard area where a structure or
improvement may be placed and there is no other reasonable location and/or
preservation would unreasonably restrict use of the property.
The tree is diseased, injured, in danger of falling, creates unsafe sight distance or
conflicts with other sections of this Ordinance or provisions of other ordinances or
regulations.
Mitigation for each healthy Landmark tree removed will require replanting with
designated trees from the approved planting list that meet the canopy square footage
removed.
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(b) Replacement of Landmark Trees
(1) When a Landmark tree(s) is removed from a site during construction, or dies within five
(5) years following construction, the developer shall replace such tree on the subject
property with an amount of trees and/or landscaping of equal value. Valuation of the tree
removed or lost shall be determined by the Director of Planning and Development
Department in consultation with a person qualified by training or experience to have
expert knowledge of the subject. Valuation of trees and vegetation shall be established in
accordance with standards established by the Council of Tree and Landscape Appraisers
(CTLA).
(2) If replacement isn’t feasible or desired on the subject property, as determined by the
Director, a monetary sum equal to the value, as determined by an ISA certified arborist
based on the ISA Trunk Formula Method of Appraisal, of the lost or removed Landmark
Tree(s) may be paid to a tree-planting fund (hereinafter known as the Tree Mitigation
Fund) maintained by the Augusta Commission for the purposes of planting and
maintaining trees throughout the jurisdiction of the City.
Chapter 8-4-12. NUISANCE TREES AND SHRUBS.
Any tree or shrub or parts thereof growing on public or private property which interferes
with or endangers the use of the public streets or obscures sight distance or creates a traffic hazard
on intersections or endangers the life, health, safety or property of the public, shall in the opinion
of the Tree Commission be declared a public nuisance. The owner shall be notified in writing of
the existence of the nuisance and be given a fifteen (15) day period of time for the commencement
of its correction or removal. If not corrected or removed within thirty (30) days, the Augusta
Planning and Development Department shall cause the nuisance to be corrected or removed and
the cost shall be assessed to the owner as provided by this Ordinance.
Chapter 8-4-13. TREE PROTECTION/TREE ESTABLISHMENT
REQUIREMENTS FOR PRIVATE AND PUBLIC
DEVELOPMENT.
(a) Application. The regulations set forth in this Ordinance shall apply to all properties
affected by development proposals requiring site plans pursuant to Section 30-2 of the
Comprehensive Zoning Ordinance for Augusta, Georgia. Permits for clearing land and
grading of land shall not be granted until plans as required by this Ordinance have been
approved.
(b) Exemptions. The following types of developments are exempt from compliance with any
and all provisions of this Ordinance:
(1) Construction (including clearing) of single-family residential structures on
individual lots; and
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(2) Site Plans that require grading only (no construction of improvements) may be
exempt from providing Minimum Canopy Requirement of development at the
discretion of the Director; however a streetyard must be installed per 8-4-13-(d)-
(5) and required side and rear buffers shall be installed per 8-4-13-(d)-(9) and 8-4-
13-(d)-(10), except for silviculture operations. Note: Grading / land disturbance
activities that result in violations of state water buffers may result in civil penalties.
If water is not available onsite, water must be extended to the property to meet the
irrigation requirement of this Ordinance,
(3) Telecommunication facilities in LI or HI zoning unless the site is in view of a
residential use in a residential zone, as viewed from the base of the tower.
(4) Federal, State and local government utility infrastructure (water, sanitary sewer and
storm sewer) projects only.
(c) Tree Protection / Tree Establishment Plan required. Except as herein provided, there shall
be a Tree Protection / Tree Establishment Plan for every development requiring a Site Plan.
Such Tree Protection / Tree Establishment Plan shall include a tree survey/inventory, a tree
establishment element, a tree protection element, and a landscaping element.
(d) Landscape element design principles and standards.
(1) A minimum of thirty percent (30%) of the total land area of any development shall
be devoted to tree canopy.
(All Tree Protection / Tree Establishment Plan designs shall follow the thirty
percent (30%) Minimum Canopy Requirements of this Ordinance.)
(2) No artificial plants, trees, or like materials shall be counted toward meeting the
standards of these regulations.
(3) All retained or planted trees shall be protected or situated so as to prevent damage
from environmental changes (such as a lowered water table) or land disturbance
resulting from any building or facility construction or site grading / land
disturbance.
(4) Sidewalks, curbing, or any other paved or impermeable surfaces within the
greenspace area shall not count towards the thirty percent (30%) minimum canopy
requirement or the street yard requirement.
(5) A streetyard area shall be provided along any existing or proposed public street
right-of-way or private right-of-way adjacent to or adjoining the property except
for those portions of the lot used for driveways. Detention or retention ponds at the
front of the property near the right-of-way do not relieve the developer from
installing the required street yard.
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For site plans that include fewer than one hundred (100) total parking and loading
spaces, the minimum width of the streetyard shall be ten feet (10’) and the
streetyard shall be that area immediately adjacent to the right-of-way. Street yards
shall be landscaped and properly maintained by the owner and shall have live
vegetation including groundcover, grass, trees, shrubs and may, unless otherwise
prohibited, include fences and walls and plantings for parking areas. Each street
yard shall have at least one (1) large tree for each forty-five linear feet on center
(45’ o.c.) of street frontage, with a large tree being located within twenty feet (20')
of each side property line. All planted trees must be a minimum of eight feet (8’)
in height, be at least three inches (3”) in caliper, have a single trunk, and be
unbranched to six feet (6’).
In zoning districts where zero setbacks are permitted by the Comprehensive Zoning
Ordinance for structures adjoining public street rights-of-way, the street yard and
its plantings may be located upon the public property if approved by the
Engineering Department. In all other cases, the street yard must be located on
private property.
For site plans that include one hundred (100) or more total parking and loading
spaces, the minimum width of the streetyard shall be fifteen feet (15’) and the
streetyard shall be that area immediately adjacent to the right-of-way.
When a use of land is intensified or expanded in such a way that the required
parking must be increased more than twenty percent (20%) (except for parking
areas where a twenty percent (20%) increase would be less than five (5) new spaces)
then the entire site including the already developed area must be provided with a
street yard. The minimum width of the streetyard shall be five feet (5’) and the
streetyard shall be that area immediately adjacent to the right-of-way.
Where a property adjoins a right-of-way such as gas, power, railroad, etc., that is
adjacent to and parallel with a public or private street, the subject property shall be
deemed to front on the public or private street and streetyard requirements shall be
adhered to.
When a major subdivision (ten (10) lots or more) of property occurs along an
existing or proposed public street, a streetyard ten feet (10’) in width, adjacent to
the right-of-way, shall be installed and have at least one (1) large tree for each forty-
five linear feet on center (45’) of street frontage, with a large tree being located
within twenty feet (20') of each side property line. All planted trees must be at least
three inches (3”) in caliper, have a single trunk, and be unbranched to six feet (6).
Streetyards shall be landscaped and properly maintained by the owner and shall
have live vegetation, groundcover, grass, trees, shrubs, and may, unless otherwise
prohibited, include fences and walls and plantings for parking areas.
In areas, where overhead power lines conflict with the planting of the required
streetyard, trees from the approved list, “Trees to be Planted Under Power Lines”,
18
may be utilized and shall be installed to have at least one (1) tree for each thirty
linear feet on center (30’ o.c.) of street frontage, with a tree being located within
fifteen feet (15’) of each side property line.
As of January 2003, any existing streetyard tree may not be cut or removed without
permission of the Director.
(6) Parking lots providing over five (5) spaces shall contain interior landscaped areas.
This section shall apply to any surface parking lot or loading area or vehicular
service area or portions thereof built after the adoption of this Ordinance. The
number, size, and shape of interior tree planting islands areas shall be at the
discretion of the owner subject to the following provisions:
(a) A minimum of five percent (5%) of the total interior area of parking lots,
loading areas, and vehicular use areas shall be devoted to tree planting
islands areas. A single island size shall be a minimum of 8’x18’ (144 sq. ft.)
measured inside of curb to inside of curb. Required street yards may not
count toward the five percent (5%). There shall be no more than twelve
(12) consecutive parking spaces in any row between planting islands, which
must contain a large tree, and which must be at least one hundred forty-four
(144) square feet in area with a minimum width of eight feet (8’) measured
inside of curb to inside of curb. On such site plans one of every five (5)
required planting islands must be a minimum of thirty six feet (36) in length
and eight feet (8’) in width, inside of curbing, unless all parking spaces are
arranged around the perimeter of the parking lot. When row parking is
utilized, the end of each row of parking must be a double planting island
with a minimum of one large tree per row of parking (two trees per island).
The soils within tree planting islands shall be clean and free from debris,
loose from compaction and with the proper soil mix for planting.
When a use of land is intensified or expanded in such a way that the required
parking must be increased more than fifty percent (50%) (except for where
such an increase would be less than twenty (20) spaces), the new parking
area must conform to the requirements of this subsection and the already
developed parking area must be retrofitted with planting islands at a rate of
one for every twelve (12) which is no less than one hundred square feet (100
sq. ft.) in area and with a minimum width of eight feet (8’).
All internal planting areas shall be landscaped with approved plant materials
compatible with accepted arboricultural practices as set forth in the IGO.
The area devoted to interior planting islands may be deducted from the
required parking area pursuant to Section 4-2 of the Zoning Ordinance at a
rate of one (1) space per two hundred square feet (200 sq. ft.) of planting
island except that the requirement of spaces shall not be reduced over ten
percent (10%).
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Note: Pedestrian aisles and handicap aisles count as one or more parking
spaces, based on width, for the purposes of calculating consecutive parking
spaces.
As of January 1, 2003, any existing parking lot tree may not be cut or
removed without permission of the Director.
(b) No parking space shall be further than sixty five feet (65’) from the trunk of
a large tree with no intervening building.
(c) Within existing parking areas, all new curbing around landscaped islands
shall match existing curbing within the site. If no curbing is present within
the site, then concrete curb and gutter, per City of Augusta standards and
specifications, shall be used around landscaped islands.
In new parking areas, all curbing around landscaped islands shall be
concrete curb and gutter, as approved by the City Engineer.
(7) Lighting serving to illuminate a parking area shall not be located within a required
planting island. Further, no light pole shall be within twenty feet (20’) of a required
tree.
As of December 31, 2008, all light pole locations shall be indicated on the Tree
Protection / Tree Establishment Plan.
(a) No flag poles shall be located within a required landscaped island nor within
twenty feet (20’) of a required tree.
(b) No signs, except for directional signs, shall be located within a required
landscaped island nor within twenty feet (20’) of a required tree provided that
no such directional sign shall exceed thirty inches (30”) in height nor more than
four square feet (4 sq. ft.) in area.
(c) No bicycle racks, utility boxes, fire hydrants, transformers or other site
appurtenances shall be located in a required landscaped island.
Notes shall appear on the Plan as follows:
No lighting can be within twenty feet (20’) of a required tree or within a
required landscape island.
Lighting on the Electrical Plan must be consistent with lighting delineated
on the Tree Protection / Tree Establishment Plan; if conflicts between the
two Plans arise, the lighting on the Tree Protection / Tree Establishment
Plan supersedes lighting on the Electrical Plan.
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No signs, with the exception of small directional signs (these signs may not
exceed thirty inches (30”) in height nor more than four square feet (4 sq. ft.)
in area), may be located within twenty feet (20’) of a required tree or within
required landscape islands.
No bicycle racks, fire hydrants, utility boxes, transformers or other site
appurtenances may be located in required landscape islands.
(8) A permanent water source shall be provided not more than one hundred feet (100’)
from any planted tree. Gator bags, water storage tanks, water trucks and other
similar devices cannot be used as a permanent water source.
A note shall appear on the Plan as follows:
A permanent water source must be within one hundred feet (100’) of all
required trees.
(9) Where the rear property line in a multiple-family residential, professional,
commercial or industrial zone abuts an R (Residential) zone or single-family
residence, a buffer strip not less than twenty feet (20’) in width shall be provided.
Further, where the rear property line in a commercial zone abuts an A
(Agricultural), R-MH (Residential Manufactured Home), R-2 (Two-family
Residential), or R-3 (Multi-family Residential) zone or single-family residence
within one of these zones, a buffer strip not less than twenty feet (20’) in width shall
be provided. This buffer strip shall be designed to provide a year-round visual
screen that is at least eight feet (8’) in height and completely blocks the view of the
subject property by a person standing just across the property line on the adjoining
residential property. It shall consist of six foot (6’) solid board or 'shadowbox' style
fence or masonry wall that has two finished sides and is approved by the Tree
Commission, unless a fence already exists on the adjoining property that meets the
requirements of this Ordinance. The buffer strip shall be planted with medium or
large trees spaced on forty-five (45’) centers with interplanted evergreen plant
material, berms, mounds or combinations thereof to achieve the objective within a
maximum three (3) year period. No buildings, structures, storage of materials, or
parking shall be permitted within this buffer area. Buffer areas shall be maintained
and kept free of all debris, rubbish and weeds.
As of January 2003, any existing rear bufferyard tree may not be cut or removed
without permission of the Director.
(10) Where the side property line in a multiple-family, professional, commercial, or
industrial zone abuts an R (Residential) zone or single-family residence, a planted
buffer strip not less than ten feet (10’) in width shall be provided. Further, where
the side property line in a commercial zone abuts an A (Agricultural), R-MH
(Residential Manufactured Home), R-2 (Two-family Residential), or R-3 (Multi-
21
family Residential) zone or single-family residence within one of these zones, a
buffer strip not less than twenty feet (20’) in width shall be provided. This buffer
strip shall be designed to provide a year-round visual screen that is at least eight
feet (8’) in height and completely blocks the view of the subject property by a
person standing just across the property line on the adjoining residential property.
Said buffer strip shall begin at the front setback line and extend along the entire
remaining side boundary. It shall consist of a six foot (6’) solid board or
shadowbox" style fence or masonry wall that has two finished sides and is approved
by the Tree Commission, unless a fence already exists on the adjoining property
that meets the requirements of this Ordinance. The buffer strip shall be planted
with medium or large trees spaced on forty-five foot (45’) centers with interplanted
evergreen plant material, berms, mounds or combinations thereof to achieve the
objective within a maximum three (3) year period. Buffer areas shall be maintained
and kept free of all debris, rubbish and weeds. No buildings, structures, storage of
materials, or parking shall be permitted within this area.
As of January 2003, any existing side bufferyard tree may not be cut or removed
without permission of the Director.
(11) The mature or ultimate spread of planted trees shall be shown on the Tree Protection
/ Tree Establishment Plan. Planted trees shall be diagramed according to the
following minimum standards in order to qualify for Minimum Canopy
Requirements:
*large trees – forty-five foot (45’) spread
*medium trees – thirty foot (30) spread
*small trees – fifteen foot (15’) spread
(12) No new utilities (overhead or underground) shall be located directly above or below
existing or proposed tree locations. (Proposed utilities must be routed away from
all trees.)
A note shall appear on the Plan as follows:
No new utilities (overhead or underground) may be located directly above or below
existing or proposed tree locations. Proposed utilities must be routed away from
all required trees on this site.
(e) Tree protection and tree establishment elements. Land cleared for development or land
being proposed for development shall have, after development, not less than thirty percent
(30%) Minimum Canopy Requirements of total area being developed. Minimum Canopy
Requirements shall only be calculated on the acreage of the site that is being developed.
Undeveloped portions of the site shall not be required to provide Minimum Canopy
Requirements (including street yard requirements) nor shall Minimum Canopy
Requirements for existing trees on undeveloped portions of the site be counted toward the
requirements of the developed portion of the site. Tree protection and tree establishment
22
elements may be provided separately or collectively depending on the nature, complexity,
and scale of the development.
Such elements shall be included on the Tree Protection / Tree Establishment Plan:
(1) Existing tree cover and tree cover that is to be removed.
(2) The location and species of all trees to be retained on the developed portion of the
site for which Minimum Canopy Requirements are to be claimed, including their
DBH, health, and their tree protection zones. Where a grouping or cluster of twenty
(20) or more trees is located within a proposed tree protection zone, the location of
individual trees within such cluster is not required to be spotted on the Plan,
provided the number of trees for each species within the cluster is given and the
average DBH is identified for each species. Existing trees on undeveloped portions
of the site (i.e. future development) or trees within the right-of-way(s) cannot be
counted toward Minimum Canopy Requirements.
(3) The location, species, and DBH of all trees located on adjacent rights-of-way.
(4) A listing in chart form of all trees to be planted on the site for which Minimum
Canopy Requirements are to be claimed, giving their respective species, caliper,
and mature spread.
(5) A description of tree planting specifications if different from those listed in the
Illustrated Guide to Implementing the Augusta Tree Ordinance (IGO).
IGO and any amendments thereto are hereby adopted by reference. The guide will
be reviewed annually by the Tree Commission with the updated version being
adopted by reference and each time made a part hereof. All Tree Protection/Tree
Establishment Plans shall be provided in a manner consistent with provisions
contained therein.
As of January 2003, any existing tree that would count toward the overall
requirement for Minimum Canopy Requirements may not be cut or removed
without permission of the Director.
(f) Tree Protection and Tree Establishment Standards. Tree protection zones shall be
established and maintained for all trees preserved or planted on a site for which Minimum
Canopy Requirements are to be claimed. The following provisions apply to such zones
and the trees within them.
(1) The tree protection zone shall have a dimension of not less than one-half (1/2) the
distance to the dripline of the preserved tree, or the minimum tree protection zones
for planted trees set forth in Table 1; whichever is greater. Tree protection zones
shall be barricaded prior to the commencement of construction and until the
Certificate of Occupancy has been issued.
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(2) The area within any tree protection zone must remain open and unpaved. The use
of perforated pavement may be allowed subject to the approval of the Director.
(3) Deleted
(4) No vehicles shall be parked, construction material stored, substances poured,
disposed of, or placed, within any tree protection zone at any time during clearing
or construction of the project.
(5) No change in grade within the tree protection zone shall be allowed except for a
maximum addition of two inches (2”) of sandy loam topsoil covered with mulch.
(6) Tree wells or tree walls (islands) shall be constructed as needed to protect the
preserved trees from grade changes which result in changes of water supply to the
tree protection zone. Adequate means for drainage of excess moisture from the tree
protection zone shall be provided if tree wells or tree walls are constructed.
(7) For planted trees, the minimum size Tree Protection Zone centered upon the planted
tree shall be as specified in Table 1.
(8) The ground elevation where trees are to be planted in a street yard shall be within
five feet (5’) of the ground elevation of the street right-of-way.
Table 1
Minimum Tree Protection Zone for Planted Trees
Mature Minimum Area **
Tree Size Square Feet Protection Zone
small * 16 2.0' radius
medium * 66 3.0' radius
large * 200 4.0' radius
* A listing of small, medium, and large trees is found in IGO.
** Protection Zone = Minimum distance from tree trunk to edge of dripline.
(g) Tree selection and planting standards. (This section shall be shown on Tree Plan as notes.)
(1) All required trees are recommended to be grown within one climatic zone of
Augusta, GA
(2) Trees planted for canopy cover credit shall meet quality and size standards as
described in the ANSI Z60.1 American Standard for Nursery Stock dated 1990 and
24
published by the American Nursery and Landscape Association, as officially
revised and amended from time to time. All trees shall be per IGO list.
(3) All trees selected for planting should be of urban tolerant species and suitable for
the site conditions of planting location, including growing space limits, soil
moisture, soil volume, and classified as water wise plant once established. All trees
shall be per IGO list.
(4) All required trees shall be nursery grown, typical of their species or variety, with
normal, densely developed branches and vigorous, fibrous root systems. Trees
shall be sound, healthy, vigorous, free from defects, free from disfiguring knots,
free from sun scald injuries, frost cracks and/or abrasions of the bark, and be free
from plant diseases, insect eggs, borers, and all forms of infestation. All trees shall
have a fully developed form without voids and open space. Trees shall not be loose
in the container or root ball. It is recommended that dug trees shall have been root
pruned at least once.
(5) All required trees shall have straight, single central leaders. Trees that have the
main trunk forming a “Y” shape are not acceptable. Trees that are not fully
branched will not be accepted. Trees shall have no bark damage and shall not be
leaning or have significant sweep, crook or bend. Trees shall have a minimum three
inch (3”) caliper and shall have no branch more than ½ the diameter of the main
leader and shall have a straight unbranched trunk to six feet (6’). Trees specified
as “multi-stemmed” shall have a minimum of three (3) and a maximum of five (5)
separate canes a minimum of one inch (1”) caliper each coming from the root ball
and pruned into tree form with no branches on the lower half of the tree. Multiple
plants shall not be used as a “multi-stemmed” plant.
(6) All required trees shall be set in the planting pit to proper grade and alignment, and
shall be set upright, plumb and faced to give the best appearance or relationship to
other trees. Each tree shall be set one to two inches (1-2”) above the finish grade
and backfill shall be brought even with the top of the root ball. No fill shall be
permitted atop the root ball.
(7) All burlap, ropes, straps and wires shall be removed from the root ball. If it is not
possible to remove the burlap and wire from the bottom of the root ball, the burlap
and wire shall be cut away from the sides and removed from the hole.
(8) After required trees are set, the backfill shall be muddled around the base of the
root ball and all voids shall be filled.
(9) All required trees shall have their planting pits mulched with approved mulching
material immediately after planting. The mulched areas shall be thoroughly water.
Note: Mulch shall be placed to a maximum thickness of three inches (3”) no mulch
within eight inches (8”) of trunk of tree.
25
(10) If staking and supports have been installed on the required tree(s), all staking and
supports shall be removed after one growing season.
(11) As a general rule, the following guidelines for tree diversity within the tree planting
site and population should be adhered to: 1) plant no more than ten percent (10%)
of any species; no more than twenty percent (20%) of any genus; and no more than
thirty percent (30%) of any family.
Note: All provisions of 8-4-13-(g) shall appear in note form on the Tree Protection / Tree
Establishment Plan.
Chapter 8-4-14. COMPLIANCE.
All improvements shown in the Tree Protection / Tree Establishment Plan shall be
constructed and all plant materials shall be in place and approved by Augusta before a Certificate
of Occupancy will be issued for any use of land or structure(s) that is not exempted from this
Ordinance. If at the time of request for a Certificate of Occupancy the required landscaping is not
in place and it can be determined Augusta personnel that unavailability of plant materials or that
weather conditions prohibit completion of this planting, then the developer may, at the discretion
of the Director, provide an executed contract binding until December 31 of the calendar year in
which the application is made that provides for the completion of such landscaping work, and also
a Performance Guarantee or an Irrevocable Letter of Credit from a federally insured lender in an
amount to be approved by Augusta Planning & Development commensurate with the cost of
completing the required landscaping.
Existing trees or other landscape features as delineated on previously approved Site Plans and
subsequently installed to conform with the minimum standards of this Ordinance may not be
removed or altered without prior approval of the Planning Director.
In the event that trees cannot be planted on the site or in the proper location on the site (example:
streetyard trees or parking island trees) due to hardship, a variance of the Tree Commission may
be applied for. The variance request shall include: the variance fee, as set forth by Augusta, GA,
a letter explaining the need for the variance, a mitigation package at a rate of two trees for every
tree not planted on the site, (trees will be planted at another location on the site or at a location as
set forth by the Augusta Tree Commission), and a Tree Establishment Bond in the amount of five
hundred dollars ($500) per tree in the mitigation package. If trees are to be planted offsite,
installation of the trees will be the developer’s responsibility, and maintenance for a three-year
term, from the date that the trees are planted will also be the developer’s responsibility. A
Maintenance Agreement outlining proper care of trees to be planted offsite will also be required
for a term of three years, unless waived by the Augusta Tree Commission. In lieu of the mitigation
package, a fee in the amount of one thousand five hundred dollars ($1,500) per tree to be mitigated
shall be payable to Augusta Georgia, and deposited in a separate Tree Landscaping Account
(hereinafter referred to as the “Tree Bank” or the “Tree Mitigation Fund”), for placement of or
replacement of trees within the City. A Tree Establishment Bond nor a Maintenance Agreement
will be required if this option is exercised.
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The primary objective of the Tree Bank / Tree Mitigation Fund is to use payments for the
installation and maintenance of trees on public property. The City shall also use all such payments
for the cost associated with implementation of this Ordinance, for City sponsored tree management
/ tree education programs, and for the study, inventory, maintenance or treatment of public trees
requiring the services of a Certified Arborist or other qualified consultant with the approval of the
Director. Mitigation funds will not be used in lieu of General Fund support for the existing urban
forest management program.
Chapter 8-4-15. TREE ESTABLISHMENT BOND.
A three-year Tree Establishment Bond shall be posted with the Augusta Planning &
Development Department prior to issuance of the Certificate of Occupancy. This bond shall be in
the amount of the contract award for landscaping or in an amount determined by the Augusta
Planning & Development Department, whichever is higher. After thirty (30) months, Augusta
Planning & Development staff shall inspect the site and make a determination as to whether or not
the required trees and landscaping have not been removed, the required trees and landscaping are
healthy, the growth and the integrity of the required trees have not been compromised, the canopy
of the required trees have not been reduced in any fashion, and the required trees have a reasonable
chance of surviving to maturity. Upon such a finding, the bond shall be released at the end of the
three-year Tree Establishment Bond period. In absence of such a finding, the Tree Establishment
Bond shall not be released and the owner/developer of the property shall be notified to replace the
unhealthy trees and landscaping or take other appropriate action as required by Augusta Planning
& Development staff. If the owner/developer fails to comply with the decision of Augusta
Planning & Development staff within sixty (60) days of receiving a written notice, then the City
shall use the Tree Establishment Bond to the extent necessary to bring the property into compliance
with the provisions of these regulations.
Chapter 8-4-16. APPEALS AND VARIANCES.
(a) Decisions of the Director may be appealed to the Augusta Tree Commission, who
serves as an advisory body to the Planning Director. The Planning Director has the
final say on any appeals matter.
The Tree Commission shall also hear requests for variances from the provisions of this
Ordinance, at the request of the Planning Director. The variance request must be made
in writing to the Director by the first Monday of any given month for that month’s Tree
Commission meeting. The Tree Commission shall review the appeal or variance and
make its recommendations to the Director. The Planning Director has the final say on
any variance matter.
(b) Variances shall only be granted upon a determination that the variance is the minimum
necessary to afford relief and when in the opinion of the Tree Commission, or the Director,
relief is justified.
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(c) Variances shall only be granted upon:
(1) A determination that failure to grant the variance would result in exceptional
hardship; and
(2) A determination that the granting of a variance will not adversely impact the intent
and purpose of these regulations.
(d) The Tree Commission may approve, deny, or approve with conditions a request for a
variance. Conditional approval may be granted where mitigation of the impact is agreed
upon by the Tree Commission and the petitioner and approved by the Director.
(1) The Tree Commission, at its discretion, may require mitigation plantings in City street
right-of-ways, in City parks, or on other City-owned property, if mitigation plantings
cannot feasibly be planted on the subject site. The Tree Commission, at its discretion,
may require a mitigation fee to be paid to the City of Augusta, pursuant to Chapter 8-
4-14 of this Ordinance, to be used for plantings in City Street right-of-ways, in City
parks, or on other City-owned property, such as City-owned medians.
Chapter 8-4-17. ABROGATION AND GREATER RESTRICTIONS.
This Ordinance is not intended to repeal, abrogate, or impair any existing easements,
covenants, or deed restrictions. However, where this Ordinance and another regulation conflict or
overlap, whichever regulation imposes the more stringent restrictions shall prevail.
Chapter 8-4-18. SEVERABILITY.
If any provision of this Ordinance is declared to be invalid, such declaration shall not affect,
impair, or invalidate the remaining provisions of this Ordinance.
Chapter 8-4-19. INSPECTION, ENFORCEMENT, VIOLATION, AND
PENALTY.
(a) Inspection
The City may periodically inspect areas subject to the provisions of this Ordinance or may
inspect a site based on a complaint registered with the Planning and Development
Department.
(1) Inspections shall be made during normal business hours – those hours being Monday
through Friday, 8:30 am to 5:00 pm.
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For areas that are gated, or locked, reasonable notice shall be given before a site visit
No person shall refuse entry or access to any authorized representative of the City who
requests entry for the purpose of inspection, and who presents appropriate credentials.
(2) No person shall obstruct or interfere with such inspection.
(b) Enforcement and Violations
All violations of the provisions of this Ordinance or failure to comply with any of it
requirements shall be reported to the Augusta Planning & Development Department. Once a
violation is evident, the Augusta Planning & Development Department, acting on behalf of the
Augusta Commission, shall notify the owner in writing of the apparent violation of this Ordinance.
The written notice shall direct the owner to cease the violation until such time as the requirements
and procedures of this Ordinance have been met. Upon failure of the owner to comply with this
notice, the Augusta Planning & Development Department shall notify the Augusta City Attorney
of the violation and the Augusta City Attorney shall immediately begin legal procedures in the
Superior Court of Richmond County to prevent, enjoin, abate, or terminate such violations in
addition to injunctive relief. All persons, firms or corporations failing to comply with the
mandatory provisions hereof or doing any act prohibited hereby shall be guilty of a misdemeanor
and shall be punished as provided in Chapter 1-6-1 of the Augusta Code. Each day such violations
continue shall be considered a separate offense. Nothing herein contained shall prevent the
Augusta Commission from taking such other lawful action as is necessary to prevent or remedy
any violations.
Penalty
Any person who violates any of the provisions of this Ordinance, or rules of orders adopted
or issued pursuant of this Ordinance shall be subject to any one or all of the combination of
penalties authorized by this Ordinance.
(1) Public Property
a. Any action resulting in the removal, death or destruction of a public tree on City
property or within City right-of-way shall be subject to a fine depending on the size of
the tree pursuant to the provisions set forth in this Ordinance.
b. Trees of three inch to five inch (3”-5”) caliper will be fined one thousand dollars
($1,000) per removed, damaged/destroyed tree, plus the cost for replanting a
replacement tree(s) of equal caliper and species by a reputable nursery. Replacement
trees must carry a 3-year Tree Establishment Bond per the requirements of 8-4-15.
c. Removal, damaged or destroyed tree(s) larger than five inch (5”) caliper will be fined
one thousand dollars ($1,000) plus an appraisal of the Tree value by a Qualified Tree
Professional using the current edition of the International Society of Arboriculture’s
Guide for Plant Appraisal using the Trunk Formula Method of Appraisal. The
29
appraised value of the tree will be the value placed on the tree in addition to the one
thousand dollars ($1,000) fine. The cost of the appraisal shall be paid by the Person(s)
who removed, damaged/destroyed existing trees in violation of this Ordinance. The
replacement tree shall be of three inch (3”) caliper or of caliber designated by the
Director up to six inch (6”) caliper. Replacement trees must carry a 3-year Tree
Establishment Bond per the requirements of 8-4-15. Nothing herein contained shall
prevent the Augusta Commission from taking such other lawful action as is necessary
to prevent or remedy any violation.
(2) Private or Development Property Issued a Land Disturbance Permit
a. Tree Disturbance Prior to Permit Approval: The penalty for the removal of or damage
to trees, prior to the issuance of a Land Disturbance Permit shall be a civil penalty of
ten thousand dollars ($10,000) per acre or fraction thereof. (i.e., the civil penalty for a
site of 0.35 acres that is cleared prior to Planning and Zoning Department approval or
prior to the issuance of a Tree Disturbance Permit is three thousand five hundred dollars
($3,500).
(3) Additionally, the City may deny a building permit or site plan approval to any
developer/landowner that clears land in anticipation of development in violation of this
Ordinance for up to three (3) years after completion of the timber harvest. Removal or
Damage to Individual Trees after Permit Approval: The penalty for removal of or damage
to the Critical Root Zone of protected trees after the issuance of a Tree Disturbance
Permit, within an approved Tree Protection Zone (without approval by the Director or
his/her designee shall result in replacement of the tree by the developer on the subject
property with an amount of trees and/or trees of equal value. Valuation of the tree
damaged / removed or lost shall be determined by the Director in consultation with a
person qualified by training or experience to have expert knowledge of the subject.
Valuation of trees and vegetation shall be established in accordance with standards
established by the Council of Tree and Landscape Appraisers (CTLA).
If replacement isn’t feasible or desired on the subject property, as determined by the
Director, a monetary sum equal to the value of the damaged or removed tree(s) may be
paid to a tree planting fund (the Tree Mitigation Fund) maintained by the Augusta,
Georgia for the purposes of planting and maintaining trees throughout the jurisdiction of
the City.
(4) Failure to Install or Maintain Tree Protection Devices: There shall be a civil penalty of five
hundred dollars ($500) per day for failure to install or maintain approved tree protection
measures sufficient to protect the TPZ beginning with the date the citation is issued and
ending when the site is in compliance.
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Chapter 8-4-20. MITIGATION
(1) Any protected trees, on land issued a Land Disturbing Permit for development, which is
six inches (6”) DBH or greater that is removed, destroyed or (receives more than fifty
percent (50%) damage to the crown, trunk, or root system) and does not meet the exemption
provisions of this Ordinance shall be mitigated per the requirements of this Chapter of the
Ordinance. In the event that the loss of a protected tree requires mitigation, the party
responsible for mitigation shall either replace the protected tree(s) by planting new trees
equal in value to the removed / destroyed / damaged tree, pay a mitigation fee to a tree
planting fund (the Tree Mitigation Fund) maintained by the Augusta Commission for the
purposes of planting and maintaining trees throughout the jurisdiction of the City, or a
combination of both.
(2) The mitigation authorized by this Chapter of the Ordinance is not meant to supplant good
site planning. Tree replacement will be considered only after all design alternatives which
could save more existing trees have been evaluated.
a. Mitigation Through Planting New Replacement Trees:
A sufficient number and diameter of replacement trees shall be planted in order
to equal the total diameter inches or fraction thereof of trees six inches (6”) or
greater and slated for removal. Replacement trees shall be a minimum of three
inches (3”) diameter when measured six inches (6”) above the soil line and a
minimum of eight feet (8’) in height when planted and unbranched to 6’ or as
exempted by the IGO.
All replacement trees shall equal value of canopy square footage of trees lost,
based on Recommended Tree List in this Ordinance.
All replacement trees shall be a species listed on the replacement tree list and
guaranteed for three years from the date of the final inspection and acceptance
of the project.
The location of replacement trees is restricted from utility easements and rights-
of-way (in the case of rights-of-ways, unless approved by the Planning
Director).
Replacement trees should be planted on the site from which existing trees are
to be removed. If this is not feasible, an applicant may initiate a proposal to
plant trees offsite. This proposal has to be approved by the Planning Director.
Replacement trees shall be planted prior to the issuance of the Certificate of
Occupancy or project release. Optimum planting times do not always
correspond to project completion. For that reason, replacement tree plantings
may take place after the project is released by the City; provided, that before
31
project release, a fiscal security in the form of a Performance Guarantee is
posted in the amount of $500 per required tree
b. Mitigation Through Payment of Fee:
In lieu of new planting of replacement trees, a monetary fee of two hundred and
fifty dollars ($250) per diameter inch of the tree(s) removed or damaged shall
be assessed and paid to the Augusta Commission. All mitigation fees shall be
deposited into the City’s Tree Mitigation Fund.
c. Mitigation of Landmark Trees:
Landmark Trees, as defined in the Definitions section and noted in Chapter 8-
4-11. A monetary fee of five hundred dollars ($500) per diameter inch of the
Landmark Tree removed or damaged shall be assessed and paid to the Augusta
Commission and deposited into the City’s Tree Mitigation Fund, or;
d. If replacement trees are to be planted, the total amount of replacement canopy to be
planted shall be in an amount that is twice the square footage of the canopy
Landmark Tree(s) removed and shall, otherwise, meet the requirements of Section
A above. If any protected tree dies within three (3) years of the issuance of the
Certificate of Occupancy, final inspection or acceptance of public improvements
and is brought to the attention of the Director, the original permit applicant shall be
subject to the replacement/mitigation requirements for protected trees per this
Ordinance.
e. The primary objective of the Tree Mitigation Fund is to use payments for the
installation and maintenance of trees on public property. The City shall also use all
such payments for the cost associated with implementation of this Ordinance, for
City sponsored tree management / tree education programs, and for the study,
inventory, maintenance or treatment of public trees requiring the services of a
Certified Arborist or other qualified consultant with the approval of the Director.
Mitigation funds will not be used in lieu of General Fund support for the existing
urban forest management program.
32
Chapter 8-4-21. CITY CODE AND OTHER DEVELOPMENT REGULATIONS.
All Development Plans / Site Plans and construction details must satisfy Augusta, Georgia Code
Title 8 Planning and Zoning - Section 4 Trees, Section 5 Zoning, Section 8 Site Plan Regulations,
and Section 9 Subdivision Regulations.
Done in Open Meeting under the Common Seal thereof this ____________ day of
__________________________, 2017.
Approved by the Augusta Commission this ____________ day of
__________________________, 2017.
Hardie Davis, Jr, Mayor
ATTEST:
______________________________________________
Lena J. Bonner
Clerk of Commission
First reading - _____________________________
Second reading - _________________________
Commission Meeting Agenda
1/17/2017 2:00 PM
ZA-R-245
Department:Planning and Development
Department:Planning and Development
Caption: ZA-R-245 – A request by the Augusta Planning Commission to
approve a petition to amend the Comprehensive Zoning
Ordinance as follows: · Section 2 - Definitions: Accessory
Building, Accessory Use, Breezeway, Building, Building Height,
Building, Main / Main Building, Lodging/Boarding House Section
3-B-1,2,3,4 & 5 – · Open Space / Recreation Area. (Approved by
Commission on December 20, 2017 - waive second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/17/2017 2:00 PM
ZA-R-245 - 3
Department:Planning and Development
Department:Planning and Development
Caption: ZA-R-245 - 3 – A request for concurrence with the Augusta
Georgia Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance as follows: · Section 2 –
Definitions – Amend Accessory Building · Section 8-4 -
Accessory Building, R-1 (One-Family Residential) Zone; Section
30-2 - Building Permits and Site Plans.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/17/2017 2:00 PM
ZA-R-246
Department:Planning and Development
Department:Planning and Development
Caption: ZA-R-246 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend Section 13
(R-1E – One-family Residential) of the Comprehensive Zoning
Ordinance for Augusta, Georgia by adding Special Exceptions in
the R-1E Zone – Urban Village.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/17/2017 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Location: A.N. 17-1: request by
Voncellies A. Allen for an on premise consumption Liquor,
Beer, & Wine License to be used in connection with Club Twyst
located at 1855 Gordon Highway. There will be Dance. District
2. Super District 9. (Approved by Public Services Committee
January 10, 2017)
Background:This is a New Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4,566.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The
R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/17/2017 2:00 PM
Alcohol Application (Sunday Sales)
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve a request by Joel Sobel for a Sunday
SalesLicense to be used in connection with The Pinnacle Club
located at 699 Broad Street. District 1. Super District 9.
(Approved by Public Services Committee January 10, 2017)
Background:This is a New Request.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,270.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The
R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/17/2017 2:00 PM
Daniel Field Airport Grant for Obstruction Clearing and Windcone
Department:Daniel Field Airport
Department:Daniel Field Airport
Caption:Motion to approve the contract through an FAA grant for
Obstruction Clearing and New Windcone at Daniel Field Airport.
REF: AP017-9026-53(245)Richmond PID -
T005959. (Approved by Public Services Committee January
10, 2017)
Background:The Augusta Georgia Commission, at its regular meeting on
September 6, 2016 approved the following: 1. Bid award to
TCA Electrical for the wind cone project. 2. Bid award to
Graham County Land Company for the obstruction clearing on the
approach end of Runway 5. NOTE: These awards were
contingent on the federal grant being written and let.
Analysis:The FAA and GDOT have submitted a summary of construction
items, referred to as Exhibit A, to include the breakdown for
engineering services and construction.
Financial Impact:The total amount of this grant is $225,804.41 Federal Participation
203,224.00 State Participation 7,403.00 Daniel Field Enterprise
Fund 15,177.41
Alternatives:Deny the recommendation
Recommendation:The Daniel Field General Aviation Commission recommends
approving the contract for obstruction removal on Runway 5 and
new wind cone installation.
Funds are Available
in the Following
Accounts:
Federal Participation 203,224.00 State Participation 7,403.00
Daniel Field Enterprise Fund 15,177.41
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/17/2017 2:00 PM
Griffin Contracting Inc Change Modification #1 - ARFF Pavement Rehab
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve Contract Modification #1 to Griffin
Contracting, Inc. for the ARFF Pavement Rehabilitation as
approved by the Augusta Aviation Commission December 15,
2016. (Approved by Public Services Committee January 10,
2017)
Background:The ARFF Pavement Rehabilitation project is reconstructing the
pavements surrounding the ARFF station which have reached a
point of failure. Drainage improvements are also being provided
to protect the new pavement section. The primary change of
Contract Modification Number 1 is to allow the Contractor to
perform work necessary to provide a quality end product. The
modifications are the result of unknown site conditions that have
been discovered during construction. The total of Contract
Modification Number 1 is $8,455.20 or 1.55% of the original
contract price. These modifications have been coordinated with
the FAA and are eligible for 90% reimbursement. However, it is
anticipated that the cost of this Contract Modification will be able
to be paid for through underruns of various quantities on the
project. This Contract Modification will also lengthen the project
by eight (8) working days.
Analysis:These modifications will allow for a final product that meets the
requirements of the project specifications. They will also reduce
impacts to FAA owned infrastructure which would have caused
the Air Traffic Control Tower to have to go off line.
Financial Impact:$8,455.20 - 1.55% of the original contract price, which are 90%
eligible for FAA reimbursement.
Alternatives:Deny request.
Cover Memo
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
551081301-5412110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
CONTRACT MODIFICATION NUMBER 1
OWNER: Augusta Regional Airport CONTRACTOR: Griffin Contracting, Inc.
1501 Aviation Way 122 Pipemakers Circle, Suite 207
Augusta, GA 30906 Savannah, GA 31418
PROJECT: ARFF Pavement Rehabilitation CONTRACT DATE: May 26, 2016
PROJECT NUMBER: AIP No. 3-13-0011-038-2015
DESCRIPTION OF CHANGE: The primary change of Contract Modification Number 1 is to remove storm sewer
partially installed and to add new storm sewer of a different size; to diamond grind a portion of an existing concrete
duct bank to meet design grades; and to demolish existing brick foundations. These modifications are the result of
unknown site conditions that have been discovered during construction.
NEW ITEMS
1. Remove Existing Brick Foundations. Contractor to remove existing brick foundations encountered within the
proposed pavement reconstruction limits to a depth of two feet below proposed subgrade. This work shall be paid for
on a lump sum basis that includes all costs associated with demolition of the existing structures encountered,
backfilling of excavated area, and hauling of materials off site to a landfill. Disposal of material shall be as stated in
section 105-2.11 of the Technical Specifications. Payment shall be for full compensation of labor, equipment, permits,
and disposal fees. This revision requires that a new pay item, “Item X-105.3 Remove Existing Brick Foundation” be
created. Two (2) working days are added to the project for the time required to excavate and backfill the material
encountered.
ADD / (DELETE): X-105.3: 1 Each at $1,295
COST ADDITION / (DELETION): $1,295.00
DAYS ADDITION / (DELETION): 2
JUSTIFICATION:
During excavation for the proposed pavement section, the brick foundation from a previous ARFF building was
encountered. All foundations encountered within two feet of subgrade are required to be removed based on Section
152-2.2.d of the project specifications. Since it was not evident to the Contractor during the bidding of the project that
this foundation existed, additional compensation to meet this requirement is justified. Removal of the foundations
encountered will protect the new pavement section and allow it to function as designed.
2. Diamond Grind Existing Duct Bank. Contractor to diamond grind the existing concrete duct bank encountered
below grade during construction. The duct bank shall be lowered to meet the line and grade shown on the
Construction Plans.
Diamond grinding shall be accomplished by sawing with saw blades impregnated with industrial diamond abrasive. The
saw blades shall be assembled in a cutting head mounted on a machine designed specifically for diamond grinding
that will produce the required texture and smoothness level without damage to the pavement. The saw blades shall be
1/8-inch wide and there shall be a minimum of 55 to 60 blades per 12 inches of cutting head width; the actual number
of blades will be determined by the Contractor and depend on the hardness of the aggregate. Each machine shall be
capable of cutting a path at least 3 feet wide. Equipment that causes ravels, aggregate fractures, spalls or disturbance
to the pavement will not be permitted. The depth of grinding shall be sufficient to meet the line and grades shown on
the Construction Plans. Grinding will be tapered in all directions to provide smooth transitions to areas not requiring
grinding.
This work shall be paid for on a lump sum basis that includes all costs associated with diamond grinding of the existing
concrete duct bank. Payment shall be for full compensation of labor, equipment, and mobilization. This revision
requires that a new pay item, “Item P-101.3 Diamond Grind Existing Duct Bank” be created. One (1) working day is
added to the project for the time required to complete this task.
ADD / (DELETE): P-101.3: 1 Each at $3,290
COST ADDITION / (DELETION): $3,290
DAYS ADDITION / (DELETION): 1
JUSTIFICATION:
During excavation for the proposed pavement section a concrete encased duct bank was encountered immediately
under the surface of the asphalt pavement. This top of duct bank is at approximately the same elevation as the
proposed grade. To avoid damage to the existing cables within the duct bank and to minimize additional cost to the
project it has been determined that diamond grindinging the top of the duct bank to meet the proposed grade and to
provide a ridable surface is the most viable solution. Since the majority of the cost associated with this task is the
mobilization of the equipment to the project site it was decided to allow for this item to be paid on a lump sum basis.
3. Revise Storm Drainage System. The storm pipe run between Inlet-F3 and Inlet-G1 will be constructed with a 15-
inch reinforced concrete pipe (RCP) instead of an 18-inch RCP in order to get under an existing concrete encased
duct bank. . Inlet-F3 will be modified to allow the 15-inch storm sewer to come into the structure at a lower elevation.
Contractor to remove 24-linear feet 18-inch reinforced concrete pipe (RCP) of storm sewer partially installed and
replace with a 15-inch RCP. This work will require the addition of “Item X-105.2 – Restock Concrete Sewer Pipe, 18-
inch”; “Item D-701.4 – Concrete Sewer Pipe, 15-inch, Class V”; and “Item D-751.4 – Modify Storm Inlet”. Five (5)
working days have been added to allow for acquisition of 15-inch RCP and completion of this task.
Item X-105.2 shall be measured and paid as stated in sections 105-3.1 and 105-4.1 of the Technical Specifications.
Item D-701.4 shall be measured and paid as stated in sections 701-4.1 and 701-5.1 of the Technical Specifications.
Item D-751.4 shall be measured and paid as stated in sections 751-4.1 and 751-5.1 of the Technical Specifications.
ADD / (DELETE): X-105.2: 24 Linear Feet at $19.80
D-701.4: 43 Linear Feet at $50.00
D-751.4: 1 Each at $1,245.00
COST ADDITION / (DELETION): $3,936.20
DAYS ADDITION / (DELETION): 5
JUSTIFICATION:
During installation of the storm sewer a conflict with the elevation of the bottom of an existing concrete encased duct
back and the grade of the proposed 18-inch storm drain was identified. In order to maintain the intent of the project
design it was determined that by lowering the invert elevation of the downstream inlet and changing the pipe size from
18-inches to 15-inches that it would be possible to get the proposed pipe under the existing duct bank without
modification of the duct bank. Alternatives to this solution were analyzed, but this solution was the most cost effective
giving the time associated with ordering new materials.
Cost Analysis: All new unit prices have been evaluated by Mead & Hunt and are in line with industry standards based
on projects of similar size and scope and the work required.
Item # Description Unit
Original
Contract
Quantity
Unit Cost
Original
Contract
Cost
Revised
Contract
Quantity
Revised
Contract Cost CO 1
P-100.1 Mobilization, Cleanup, and Demobilization LS 1 63,063.00$ 63,063.00$ 1 63,063.00$
SP-10 Airfield Safety and Traffic Control LS 1 94,136.00$ 94,136.00$ 1 94,136.00$
P-101.1 Asphalt Concrete Pavement Removal, Full Depth SY 2693 12.00$ 32,316.00$ 2693 32,316.00$
P-101.2 Cold Milling SY 600 8.00$ 4,800.00$ 600 4,800.00$
P-101.3 Diamond Grind Existing Duct Bank EA 0 3,290.00$ -$ 1 3,290.00$ 1
X-105.1 Remove Storm Sewer Catch Basin Structure EA 1 2,785.00$ 2,785.00$ 1 2,785.00$
X-105.2 Restock Concrete Sewer Pipe, 18-Inch LF 0 19.80$ -$ 24 475.20$ 24
X-105.3 Remove Existing Brick Foundation LS 0 1,295.00$ -$ 1 1,295.00$ 1
X-106.1 Recycled Base CY 140 17.85$ 2,499.00$ 140 2,499.00$
X-109.1 Fuel Containment Piping EA 1 4,254.00$ 4,254.00$ 1 4,254.00$
P-152.1 Unclassified Excavation CY 777 27.00$ 20,979.00$ 777 20,979.00$
P-152.2 Subgrade Preparation SY 2693 6.00$ 16,158.00$ 2693 16,158.00$
P-156.1 Temporary Seeding & Mulching LS 1 770.00$ 770.00$ 1 770.00$
P-156.2 Inlet Sediment Trap - Silt Sack EA 5 310.00$ 1,550.00$ 5 1,550.00$
P-156.3 Crushed Stone Construction Outlet EA 1 4,236.00$ 4,236.00$ 1 4,236.00$
P-156.4 Erosion Control Mobilization EA 1 10,500.00$ 10,500.00$ 1 10,500.00$
P-156.5 Emergency Erosion Control Mobilization EA 1 2,800.00$ 2,800.00$ 1 2,800.00$
P-209.1 Crushed Aggregate Base Course (12" Depth) CY 1123 69.00$ 77,487.00$ 1123 77,487.00$
X-405.1 Asphalt Concrete Surface Course TON 872 99.75$ 86,982.00$ 872 86,982.00$
P-620.1 Temporary Pavement Marking SF 310 2.00$ 620.00$ 310 620.00$
P-620.2 Permanent Pavement Markings SF 800 3.00$ 2,400.00$ 800 2,400.00$
D-701.1 Concrete Sewer Pipe, 18-Inch, Class V LF 96 51.00$ 4,896.00$ 96 4,896.00$
D-701.2 Concrete Sewer Pipe, 24-Inch, Class III LF 264 54.00$ 14,256.00$ 264 14,256.00$
D-701.3 Trench Drain, 8-inch, Aircraft Rated LF 135 275.00$ 37,125.00$ 135 37,125.00$
D-701.4 Concrete Sewer Pipe, 15-Inch, Class V LF 0 50.00$ -$ 43 2,150.00$ 43
D-751.1 Catch Basin, Type A EA 4 6,390.00$ 25,560.00$ 4 25,560.00$
D-751.2 Connect Storm Sewer Pipe to Storm Structure EA 1 8,110.00$ 8,110.00$ 1 8,110.00$
D-751.3 Trench Drain Drainage Structure EA 1 6,295.00$ 6,295.00$ 1 6,295.00$
D-751.4 Modify Storm Inlet EA 1,245.00$ -$ 1 1,245.00$ 1
D-754.1 Concrete Curbing LF 150 84.00$ 12,600.00$ 150 12,600.00$
T-901.1 Seeding ACRE 1 2,530.00$ 2,530.00$ 1 2,530.00$
T-905.1 Topsoiling (Obtained on site or removed from stockpile)CY 315 15.00$ 4,725.00$ 315 4,725.00$
544,432.00$ 552,887.20$ $8,455.20
Increase to Bid 1.55%
Cum. CO Total 8,455.20$
Total Project $ $552,887.20
Total Project % 101.6%
AUGUSTA REGIONAL AIRPORT - ARFF PAVEMENT REHABILITATION - QUANTITY TRACKING
Duct bank that will require diamond grinding to meet finished grade.
Duct bank that pipe needs to be revised to fit under.
Existing foundations encountered that had to be removed.
Commission Meeting Agenda
1/17/2017 2:00 PM
Therapeutic Massage Operators License
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve a request by Zhi Ye for a Therapeutic
Massage Operators License to be used in connection with Yenny
Massage located at 3218 Wrightsboro Rd. District 2. Super
District 9. (Approved by Public Services Committee January
10, 2017)
Background:This is a New Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Ordinance regulating Therapeutic Massage.
Financial Impact:The applicant will pay a fee of $140.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The
R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/17/2017 2:00 PM
WORK AUTHORIZATATION #31 MEAD & HUNT – RECONSTRUCT & EXTEND TWY A
CONSTRUCTION SERVICES WORK SCOPE
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve Mead & Hunt Work Authorization #32 for the
oversight of the Airport Taxiway A project as approved by the
Augusta Aviation Commission December 15, 2016. The length of
this contract is 420 calendar days. (Approved by Public Services
Committee January 10, 2017)
Background:The primary focus of this Project is the reconstruction and
extension of Taxiway A at the Augusta Regional Airport
(Airport). This project will reconstruct Taxiway A from the north
end of Runway 17-35 through the intersection of Taxiway B. It
will also extend Taxiway A from Taxiway B to Taxiway E. To
conform to current FAA standards, a new connector taxiway, A2,
will be constructed while removing portions of Taxiway B,
Taxiway D, and Taxiway C. This project will eliminate one of the
two “hot spots” identified on the Airport. Taxiway A will be
constructed in concrete with asphalt shoulders. The taxiway
lighting will be upgrade to more energy efficient LED lighting.
Analysis:Mead & Hunt will provide construction phase services including
but not limited to construction observation, quality assurance
testing, and construction administration services on a part time
basis while the project is under construction. Mead & Hunt has
proposed construction observation for five days per week for the
duration of the 270 calendar days associated with the project
schedule. This, along with the quality assurance testing provide
for with this Work Authorization #31, will provide observation of
the Contractor’s work, allow for recording of test required by the
project specifications, and observe the Contractor’s safety
programs while working at the Airport. The fee for the
construction phase services and quality assurance testing is
$831,296.40 with $248,508.20 performed on a lump sum basis
and $582,788.20 performed on a time and expense basis. The
scope and fees for this project has been reviewed by the FAA,
Cover Memo
Airport Legal Counsel, and an independent consultant for
compliance with FAA requirements and applicable laws. The
project is included in the Airport’s budget.
Financial Impact:$831,296.40. 90% of this fee will be paid through AIP grants and
5% of this fee will be paid through a GDOT grant.
Alternatives:Deny request.
Recommendation:Approve Request.
Funds are Available
in the Following
Accounts:
551081301-5412110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Augusta Regional Airport
Reconstruct & Extend Taxiway A
AIP No. 3-13-0011-39-2016
Aviation Construction Services Work Scope
The primary focus of this project is the reconstruction and extension of Taxiway A at the Augusta
Regional Airport (Airport). The Project involves reconstruction of approximately 2,650 linear for of
Taxiway A from the north end of Runway 17/35 through the intersection of Taxiway B. The Project also
includes extension of Taxiway A from Taxiway B south to Taxiway E. Along with the work to be
performed on Taxiway A, a new Taxiway A2 will be constructed and portions of Taxiway B, D, and C will
be removed. The storm drainage that runs parallel to Taxiway A will also be reconstructed to provide
adequate capacity and to accommodate grade changes.
This Project consists of construction phase services for the reconstruction and extension of Taxiway A at
the Airport. The estimated not to exceed fee for this contract is based on completing the following
development items. The estimated construction cost for these items is approximately $17 million.
This phase of the work scope includes all basic services rendered after the award of a construction
contract. Once the construction contract is awarded, the Consultant will provide the construction phase
services contract. The construction phase services contract is based on a 270 calendar day construction
contract. It is anticipated that the Contractor will only work five (5) days per week throughout the duration
of the Contract. It has been assumed that night work for the Project will be limited to seven (7) nights.
Section I Pre-Construction
1.0 Pre-Construction Conference
Consultant shall arrange for and conduct the pre-construction conference. The Project Manager and
the resident engineers will establish this meeting to review FAA and Project specific requirements
prior to commencing construction. The meeting will be conducted at the Airport and will include the
Owner, FAA-ADO (if possible), FAA-ATC, Augusta-Richmond County, contractor, subcontractors,
Airport tenants affected by construction, and utility companies. This task will include the following:
Schedule meeting, send invitations, provide meeting materials, and prepare pre-meeting exhibits
and materials.
Obtain and review the Project construction schedules from the contractor or contractors prior to
presentation at the pre-construction conference. The Owner will be provided with copies of all the
construction schedules.
Prior to the pre-construction conference, furnish the Owner with the name of the Project Engineer
and qualifications for Owner approval. Project Engineer means ‘engineer’ as defined in Section
10 of the General Provisions.
Provide the contractor with a list of required submittals that they must provide and discuss at the
pre-construction conference.
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Preside at the pre-construction conference, prepare a detailed record of the conference, submit
record to the Owner for review and comment, and distribute the final record.
2.0 Initial Construction Layout
A survey crew will be provided for the establishment of horizontal and vertical field control, per the
construction documents.
3.0 Prepare Construction Management Plan (CMP)
The Project Engineer will obtain and review the contractor's Quality Control (QC) Plan and will then
prepare the Construction Management Plan (CMP). The CMP combines data from the QC Plan with
information of project responsibilities from the Owner and Engineer. A preliminary copy of the CMP
will be submitted to the Owner and FAA for approval. After FAA review, the CMP may be revised or
issued to the contractor for use.
The Consultant will prepare a Construction Management Plan (CMP) that outlines the materials
testing requirements, as set forth in the construction documents and contained in Federal Advisory
Circular 150/5370-10G. The CMP will summarize the types and frequency of testing required for
quality acceptance, in addition to the credentials of those performing the testing.
4.0 Prepare Project Files
The Consultant will verify that the construction contracts are in order, the contractor has met or made
a good-faith effort toward Disadvantaged Business Enterprise (DBE) goals, the contractor has
provided proof of insurance, the bonds have been provided, and the contractor has been provided
with adequate copies of the construction plans.
The construction plans will be updated to include all addenda items issued during bidding. The
quantity sheets, testing sheets, and construction report format will be prepared. It is assumed that all
bid alternatives will be awarded. Any plan changes required due to bid alternatives not being
awarded will be completed as part of a separate work authorization.
5.0 Grant Administration Assistance
This task shall include assisting the Owner with necessary Project tracking documentation in order to
make periodic draws on the Grant and will include the following:
Calculate cost summary included in the Grant draw request.
Assemble supporting documentation, such as invoices, estimates, etc.
Complete FAA Form 5100-100, Application for Federal Assistance (Construction Programs).
Complete FAA Form SF 271, Outlay Report and Request for Reimbursement for
Construction Programs.
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SECTION II Construction Management
6.0 Construction Management
The Engineer agrees to provide the management engineering services required for the execution of
the contracted work. A Project Manager (PM) will be assigned to the Project and will be responsible
for the overall administration and review of construction progress, as well as pay requests. The PM
will review and provide comment on Project compliance issues for quality control testing performed by
the Contractor.
The PM will review the Project on a weekly basis and will make site visits (bi-weekly) to monitor
construction activities. These services shall include, but are not limited to, the following:
Check construction activities to obtain compliance with plans and specifications.
Attend construction meetings biweekly.
Provide interpretation of plans and specifications.
Supervise and coordinate sub-consultant contracts for field inspection and testing.
Review shop drawings and contractor submitted certificates for compliance with design concepts.
Evaluate and determine the acceptability of substitute materials and equipment proposed by the
contractor.
Evaluate the contractor’s suggestions on drawing or specification modification and report those
suggestions to the Owner.
Review all final pay estimates and explanation of variation between the contract and final quantities.
Review weekly progress reports.
Prepare change orders which include a cost estimate, cost/price analysis and record of negotiations.
Project Manager shall submit copies to Owner and the FAA for approval and signature before
proceeding with the work. Any additional design would not be considered in the scope of this task
order.
Meet with the Owner for consultation and advice during construction.
Assist Owner with the preparation of reimbursement requests from Grant projects. Determine the
amount owed to the contractor and recommend those payment amounts in writing to the
contractor. The Project Manager will submit periodic payment recommendations to the Owner for
concurrence and the FAA for federal participation payment requests. The payment
recommendations will demonstrate that work has progressed to the point indicated for payment
and that, to the Project Engineer’s best knowledge, information, and belief, the quality of such
work is in accordance with the contract documents. The Project Engineer, as an experienced
and qualified professional, will make payment recommendations from information that is gathered
during on-site visits, provided by the contractor, reviewed from payment applications and
accompanying data and schedules, and/or measured in the field.
Verify that all testing required by the specifications is performed, and review all materials reports
prepared in accordance with the Construction Management Plan.
Update record drawings during the course of construction from redline or working drawings.
Review payroll reports and monitor contractor’s compliance with paying employees, per the
Davis-Bacon Act requirements.
Monitor contractor’s compliance with the federal Disadvantaged Business Enterprise program.
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SECTION III RESIDENT ENGINEERING
7.0 Resident Engineering
This task will include resident engineering, construction staking, inspection, and construction
administration for the duration of the Project. A dedicated Resident Engineer (RE) will be assigned to
this Project, as will inspectors. The RE will be on-site to coordinate and schedule staff, answer
questions, observe quality control activities, process progress reports and pay requests, and record
as-built changes. Additionally, the RE will monitor compliance with plans and specifications, acquire
field measurements, provide entries in the construction diary, assist in pay request processing, report
non-compliance issues to Owner, and record as-built changes.
The RE shall maintain a construction diary to record the construction history of the Project. The diary
will be made available to the Owner upon request for review during inspections or visits. The Project
diary should include, but not be limited to, the following information - weather conditions, job site
conditions, work in progress, general location of work, equipment in use, contractors work force and
hours worked, delivered materials, tests performed, failed tests (if any) and action taken, instructions
to contractors, record of visitors to Project and verbal or written instructions given, record of telephone
conversations and any verbal instructions received or authorizations granted, engineering field force
activity and hours worked, and any delays to construction and the reason for delays. The diary
should be in a bound book of good quality that is easy to handle and carry.
Resident engineering services shall include, but are not limited to, the following:
Check construction activities for compliance with plans and specifications.
Make necessary acceptance tests in accordance with the cited requirements and standard
methods of FAA, ASTM, and AASHTO; record all test results on the appropriate forms; prepare a
summary and disposition of all testing and materials inspection; and record all deviating tests.
Consultant shall conduct materials inspections and acceptance tests required by the FAA and
observe and evaluate all such tests made by the contractor in the field and laboratory as
necessary in accordance with plans and specifications. Consultant shall furnish copies of all test
reports to the Owner. Monitor contractor’s performance of the required quality control tests. The
RE shall immediately bring any non-compliance issues to the attention of the contractor and
Owner.
The RE shall notify the contractor of any failure of the work or materials to conform to the
requirements of the contract, plans, or specifications. The RE may reject nonconforming
materials and will notify the contractor to suspend any work in question, until such issues can be
referred to the Owner for a final decision.
Maintain daily records of the contractor's progress and activities during the course of construction
and include progress of all work. These records will document work in progress, quality and
quantity of materials delivered, test locations and results, instructions provided the contractor,
weather conditions, equipment use, labor requirements, safety problems, and required changes.
RE shall furnish the Owner and FAA with periodic construction progress and inspection reports.
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RE shall review contractor’s weekly submitted payrolls for compliance with Federal and State law
on classification and wage rates; check and submit reports on shop drawings and construction
submittals; and prepare and maintain necessary records of construction progress.
RE shall receive from contractor and review the required maintenance and operating instructions,
schedules, guarantees, bonds, inspection certificates, tests, approvals, etc.
RE shall prepare and submit periodic estimates, including the final estimate, during the
construction project.
RE shall conduct an inspection to determine if the work is completed and ready for final
acceptance. After consultation with the Owner, the Project Manager shall furnish the contractor
with a list of items that were observed and require completion or correction.
When the Project is complete and ready for final acceptance, the RE shall arrange for inspection
of the finished work by the FAA, Owner, and contractor. After final inspection and acceptance, the
Project Manager shall prepare and submit the final cost estimate for the work to the Owner for
consideration.
RE shall inspect the Project in order to monitor the contractor’s compliance to the Project plans
and specifications.
RE shall monitor the contractor’s compliance with the Construction Operations and Safety Plan
and immediately bring any non-compliance issues to the attention of the contractor.
RE shall establish and conduct weekly construction progress meetings with the contractor to discuss
pertinent construction issues such as schedules, runway and taxiway closures, materials submittals,
mix design approvals, secured area access, and the need for traffic control or gate guards.
A part time inspector will be provided one day per week to assist the RE in his daily functions. This
work may include assimilation of reports, attendance at weekly construction progress meetings as
necessary, monitoring the contractor’s compliance with Construction Operations and Safety Plan,
inspection of the Project, preparation of periodic payment recommendations, review contractor’s
weekly submitted payrolls for compliance with federal and State law on classification and wage rates,
record test results on the appropriate forms.
SECTION IV POST CONSTRUCTION SERVICES
8.0 Final Inspection and Documentation
8.1 Final Inspection
Consultant will schedule and conduct a final inspection with the Owner, contractor, and State and
FAA representatives to determine whether the Project has reached substantial completion and
verify that the work is in accordance with the plans and specifications. The Consultant will
document items found to be deficient and will provide the contractor a listing of those items.
8.2 Final Punch List
Project Manager will prepare a punch list correspondence to include the deficient items and will
forward the correspondence to the contractor. It will state the items in need of correction and will
request a schedule for completion. The Project Engineer will send a copy to the Owner and
include a copy in the Grant Closeout Report.
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8.3 Final Construction Certifications
Once all of the punch list items have been completed to the satisfaction of the Owner, State, and
FAA, the Consultant will prepare a Certification of Construction Acceptance for the Project. This
certification will also be included in the closeout report.
9.0 Record Drawings, Equipment Manuals, Materials Book
9.1 Record Drawings
The Project team will collaboratively assemble the Project record drawings. The as-built plans
will specify field constructed conditions included as part of this Project, such as any field
surveying required to compute final quantities. Any drawings will become record information.
The Consultant shall provide the Owner with two (2) sets of reproducible “Record Drawings” in
both digital and hardcopy format.
9.2 Equipment Manuals
The Project team will collaboratively assemble the equipment operation manuals for the Project.
The Project equipment manuals will be collected and bound into one document for use by the
Airport. The Owner will receive two (2) copies of the bound document or in pdf format if preferred
by the Owner.
9.3 Materials Book
The Project team will collaboratively assemble the materials quality book for the project. The
materials book will include an accounting for all quality acceptance testing performed as part of
this project. This will include a summary of passing tests, as well as failing tests and corrective
measures taken to in order to achieve satisfactory results. The Owner will receive two (2) copies
of these documents or in pdf format if preferred by the Owner.
10.0 Federal Grant Closeout Report
Once the Project is complete, a Project closeout report will be prepared and assembled. The
Project shall be prepared in accordance with FAA Order 5100-38D, Chapter 13, Section 2
requirements. Components of the report will include a summarization of the Project description,
periodic draws on the Grant, change orders and amendments, Project certifications, documentation
of final project acceptance, and Outlay and Request for Reimbursement for Construction Programs
(FAA Form SF 270 or SF 271). As part of this task, the Project closeout will be coordinated with the
Owner and FAA.
SECTION V ADDITIONAL SERVICES
11.0 Update Airfield Signage Plan
Project Engineer will update the airfield signage plan and submit a pdf copy to the Owner.
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12.0 Update Airport Layout Plan - to reflect as-built changes
Project Engineer will update the Airport Layout Plan (ALP) to show new taxiway configurations.
The Consultant shall provide the Owner with two (2) sets of reproducible ALP in both digital and
hardcopy format.
13.0 Airports GIS Compliance
The Project Engineer will submit data collected and associated required deliverables in the formats
specified as outlined in the appropriate advisory circular from the list provided below to the FAA
through the Airports-GIS website at https://airports-gis.faa.gov/.
AC 150/5300-16A “General Guidance and Specifications for Aeronautical Surveys:
Establishment of Geodetic Control and Submission to the National Geodetic Survey”
AC 150/5300-17C “Standards for Using Remote Sensing Technologies in Airport Surveys”
AC 150/5300-18B, through Change 1 “General Guidance and Specifications for Submission of
Aeronautical Surveys to NGS: Field Data Collection and Geographic Information System (GIS)
Standards”
Airports GIS Transition Policy for Non-Safety Critical Projects dated 23 August 2012
The AGIS requirements for the construction projects are defined in AC 150/5300-18B. Table 2-1 of
the AC defines the AGIS requirements for different types of work that has been performed. The
following tasks from the Construction-Airside column will be completed as part of this Project.
Provide a Survey and Quality Control Plan
Validate Airport Geodetic Control
Collect or validate and document Airport planimetric data
Determine or validate the elevation of the Air Traffic Control Tower Cab Floor
Perform or validate a topographic survey
Document features requiring digital photographs
Document features requiring sketches
Provide a final Project Report
Construction Engineering Fee
AIRPORT: PROJECT NUMBER:
LOCATION: DATE:
MH PROJECT NO. REV. NO:
PROJECT DESCRIPTION:
1.0 Pre-Construction Activities $9,972.00
2.0 Initial Construction Layout (See subconsultant fees)$336.00
3.0 Prepare Construction Management Plan (CMP)$18,458.00
4.0 Prepare Project Files $2,832.00
5.0 Grant Administration Assistance $14,864.00
Expenses $75.00
Subconsultant - Aulick Engineering $2,420.00
$48,957.00
6.0 Construction Management $112,852.00
Expenses $3,412.95
$116,264.95
7.0 Resident Engineering $61,770.00
Subconsultant - Resident Engineer (DBE)$200,270.00
Expenses $8,107.20
$270,147.20
8.0 Final Inspection and Documentation $7,582.00
9.0 Record Drawings, Equipment Manuals, and Materials Book $25,884.0010.0 Grant Closeout Report $19,386.00
Expenses $1,025.00
Subconsultant - Resident Engineer (DBE)$4,160.00
$58,037.00
11.0 Update Airfield Sign Plan $4,612.00
12.0 Update Airport Layout Plan $4,392.00
13.0 AGIS Update $16,000.00
Expenses $245.25
$25,249.25
Subconsultant - Geotech (DBE)$312,641.00
$312,641.00
COST BREAKDOWN BY TASK
Task 1 - Preconstruction $48,957.00
Task 2 - Construction Management $116,264.95
Task 3 - Resident Engineering $270,147.20
Task 4 - Post Construction Services $58,037.00
Task 5 - Additional Services $25,249.25
Quality Acceptance Testing $312,641.00
TOTAL ENGINEERING FEES $831,296.40
COST BREAKDOWN BY CONSULTANT
Mead & Hunt, Inc $311,805.40
Aulick Engineering (DBE) $206,850.00
MC Squared (DBE)$312,641.00
QUALITY ACCEPTANCE TESTING Engineering Fee
MEAD & HUNT TASK 5 - ADDITIONAL SERVICES
TASK 4 - POST CONSTRUCTION SERVICES Engineering Fee
SUBTOTAL TASK 4 - POST CONSTRUCTION SERVICES
TASK 5 - ADDITIONAL SERVICES Engineering Fee
MEAD & HUNT TASK 5 - ADDITIONAL SERVICES
TASK 1 - PRE-CONSTRUCTION
TASK 2 - CONSTRUCTION MANAGEMENT Engineering Fee
SUBTOTAL TASK 1 - PRE-CONSTRUCTION
SUBTOTAL TASK 2 - CONSTRUCTION MANAGEMENT
SUBTOTAL TASK 3 - RESIDENT ENGINEERING
TASK 3 - RESIDENT ENGINEERING Engineering Fee
AIP 3-13-0011-39-2016
7/13/16
1
Augusta Regional Airport
Augusta, Georgia
0119700-161287.01
Engineering Fee
Construction administration and inspection fees for Taxiway Reconstruction and Extension
AGS_TWY A_Scope_Construction Services Spreadsheet_REV1.xls Page 1 Augusta Regional Airport
Principal Project Manager Engineer III Engineer II
Senior Electrical
Engineer Land Surveyor Cadd Technician Clerical Sr. Scientist Total Cost
$221.00 $168.00 $116.00 $93.00 $139.00 $121.00 $91.00 $64.00 $161.00 Hours Summary
TASK 1 - PRE-CONSTRUCTION
1.1 Pre-Construction Activities
• Schedule and coordinate meeting and materials 0 16 020002020 $3,002.00
• Obtain and review construction schedules 2 8 080000018 $2,530.00
• Provide Owner with project engineer credentials 0 2 00000103 $400.00
• Prepare submittals/testing log 0 2 0160001019 $1,888.00
• Attend and document pre-construction conference 0 8 080001017 $2,152.00
Estimated Total Man-hours 2 36 0 34 0005077
Summary Costs $442.00 $6,048.00 $0.00 $3,162.00 $0.00 $0.00 $0.00 $320.00 $0.00 $9,972.00
1.2 Initial Construction Layout (See subconsultant fees)
Estimated Total Man-hours 0 2 00000002 $336.00
Summary Costs $0.00 $336.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $336.00
1.3 Prepare Construction Management Plan (CMP)
Estimated Total Man-hours 2 48 0 96 0 0 0 16 0 162 $18,458.00
Summary Costs $442.00 $8,064.00 $0.00 $8,928.00 $0.00 $0.00 $0.00 $1,024.00 $0.00 $18,458.00
1.4 Prepare Project Files
Estimated Total Man-hours 0 8 0 16 0000024 $2,832.00
Summary Costs $0.00 $1,344.00 $0.00 $1,488.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,832.00
1.5 Grant Administration Assistance
• Calculate cost summary for grant draw request 0 16 0 40 0 0 0 16 0 16 $7,432.00
• Assemble supporting documentation 0 16 0 40 0 0 0 16 0 16 $7,432.00
Estimated Total Man-hours 0 32 0 80 0 0 0 32 0 32
Summary Costs $0.00 $5,376.00 $0.00 $7,440.00 $0.00 $0.00 $0.00 $2,048.00 $0.00 $14,864.00
Expenses Rate
Auto Rental 0 1 00000001 Days$75.00 $75.00
Mileage 0 0 00000000 Miles$0.545 $0.00
Lodging and Per Diem 0 0 00000000 Days$150.00 $0.00
Travel and Airline Costs 0 0 00000000 Trips$600.00 $0.00
Computer Costs0 0 00000000$50.00 $0.00
$75.00
TASK 1 - PRE-CONSTRUCTION TOTAL $46,537.00
Total Expenses
Item
No.
AGS_TWY A_Scope_Construction Services Spreadsheet_REV1.xls Page 2 Augusta Regional Airport
Principal Project Manager Engineer III Engineer II
Senior Electrical
Engineer Land Surveyor Cadd Technician Clerical Sr. Scientist Total Cost
$221.00 $168.00 $116.00 $93.00 $139.00 $121.00 $91.00 $64.00 $161.00 Hours Summary
TASK 2 - CONSTRUCTION MANAGEMENT
2.1 Construction Management TOTAL HOURS
• Site visits & heck construction activities vs. plans and specs 02000000000200 $33,600.00
• Provide interpretation of plans and specifications 0 40 000000040 $6,720.00
• Supervise and coordinate field inspection/testing 0 40 000000040 $6,720.00
• Review shop drawings/certificates for compliance 2 40 08000000122 $14,602.00
• Review all final pay estimates 0 16 000000016 $2,688.00
• Review weekly progress reports 0 40 000000040 $6,720.00
• Prepare/recommend approval of change orders 0 24 0400000064 $7,752.00
• Owner consultation and construction advice 1616 0016000048 $8,448.00
• Assist Owner with reimbursement requests 0 20 000000020 $3,360.00
• Testing requirements and materials reports 0 16 0400000056 $6,408.00
• Update record drawings during construction 0 12 0400000052 $5,736.00
• Review payroll reports and contractor compliance 0 20 0400000060 $7,080.00
• Monitor contractor compliance with DBE program 0 8 0180000026 $3,018.00
Estimated Total Man-hours 18 492 0 258 16 0000784
Summary Costs $3,978.00 $82,656.00 $0.00 $23,994.00 $2,224.00 $0.00 $0.00 $0.00 $0.00 $112,852.00
Expenses Rate
Auto Rental 0 20 000000020 Days$75.00 $1,500.00
Mileage 0 0 0 3510 000003510 Miles $0.545 $1,912.95
Lodging and Per Diem 0 0 00000000 Days$150.00 $0.00
Travel and Airline Costs 0 0 00000000 Trips$600.00 $0.00
Computer Costs0 0 00000000$50.00 $0.00
$3,412.95
TASK 2 - CONSTRUCTION MANAGEMENT TOTAL $116,264.95
Principal Project Manager Engineer III Engineer II
Senior Electrical
Engineer Land Surveyor Cadd Technician Clerical Sr. Scientist Total Cost
$221.00 $168.00 $116.00 $93.00 $139.00 $121.00 $91.00 $64.00 $161.00 Hours Summary
TASK 3 - RESIDENT ENGINEERING
3.1 Resident Engineering TOTAL HOURS
• Field Inspection Number of Days0 0 044150000
Hours per Day0 0 010100000
Total Hours 0 0 04401500000590 $61,770.00
Estimated Total Man-hours 0 0 0 440 150 0000590
Summary Costs $0.00 $0.00 $0.00 $40,920.00 $20,850.00 $0.00 $0.00 $0.00 $0.00 $61,770.00
Expenses - Included in rate for Resident Engineering Rate
Auto Rental 0 0 0010000010 Days$75.00 $750.00
Mileage 0 0 0 6160 000006160 Miles $0.545 $3,357.20
Lodging and Per Diem 0 0 0010000010 Days$150.00 $1,500.00
Travel and Airline Costs 0 0 00500005 Trips$500.00 $2,500.00
Computer Costs 0 0 00000000 $50.00 $0.00
$8,107.20
TASK 3 - RESIDENT ENGINEERING TOTAL $69,877.20
Total Expenses
Total Expenses
Item
No.
Item
No.
AGS_TWY A_Scope_Construction Services Spreadsheet_REV1.xls Page 3 Augusta Regional Airport
Principal Project Manager Engineer III Engineer II
Senior Electrical
Engineer Land Surveyor Cadd Technician Clerical Sr. Scientist Total Cost
$221.00 $168.00 $116.00 $93.00 $139.00 $121.00 $91.00 $64.00 $161.00 Hours Summary
TASK 4 - POST CONSTRUCTION SERVICES
8.0 Final Inspection and Documentation TOTAL HOURS
8.1 Final inspection 0 8 0016000024 $3,568.00
8.2 Final punch list 0 2 084004018 $1,892.00
8.3 Final construction certifications 0 8 042002016 $2,122.00
Estimated Total Man-hours 0 18 0 12 22 006058
Summary Costs $0.00 $3,024.00 $0.00 $1,116.00 $3,058.00 $0.00 $0.00 $384.00 $0.00 $7,582.00
9.0 Record Drawings, Equipment Manuals, Materials Book TOTAL HOURS
9.1 Record drawings 0 24 0120120000156 $16,860.00
9.2 Equipment manuals 0 0 00400105 $620.00
9.3 Materials book 0 12 0 68 0001081 $8,404.00
Estimated Total Man-hours 0 36 0 188 16 0020242
Summary Costs $0.00 $6,048.00 $0.00 $17,484.00 $2,224.00 $0.00 $0.00 $128.00 $0.00 $25,884.00
10.0 Grant Closeout Report TOTAL HOURS
Estimated Total Man-hours 2 40 0 80 16 0 0 40 0 178 $19,386.00
Summary Costs $442.00 $6,720.00 $0.00 $7,440.00 $2,224.00 $0.00 $0.00 $2,560.00 $0.00 $19,386.00
Expenses Rate
Auto Rental 0 1 00200003 Days$75.00 $225.00
Mileage 0 0 00000000 Miles$0.545 $0.00
Lodging and Per Diem 0 0 00200002 Days$150.00 $300.00
Travel and Airline Costs 0 0 00100001 Trips$500.00 $500.00
Computer Costs 0 0 00000000 $50.00 $0.00
$1,025.00
TASK 4 - POST CONSTRUCTION SERVICES TOTAL $53,877.00
Principal Project Manager Engineer III Engineer II
Senior Electrical
Engineer Land Surveyor Cadd Technician Clerical Sr. Scientist Total Cost
$221.00 $168.00 $116.00 $93.00 $139.00 $121.00 $91.00 $64.00 $161.00 Hours Summary
TASK 5 - ADDITIONAL SERVICES
11.0 Update Airfield Sign Plan TOTAL HOURS
Estimated Total Man-hours 0 2 0 40 4000046
Summary Costs $0.00 $336.00 $0.00 $3,720.00 $556.00 $0.00 $0.00 $0.00 $0.00 $4,612.00
12.0 Update Airport Layout Plan TOTAL HOURS
Estimated Total Man-hours 0 4 0 40 0000044
Summary Costs $0.00 $672.00 $0.00 $3,720.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,392.00
13.0 Airports GIS Compliane TOTAL HOURS
Estimated Total Man-hours 0 2 0 16 0 32 0 0 64 114
Summary Costs $0.00 $336.00 $0.00 $1,488.00 $0.00 $3,872.00 $0.00 $0.00 $10,304.00 $16,000.00
Expenses Rate
Auto Rental 0 0 00000000 Days$75.00 $0.00
Mileage 0 0 0 0 0 450 0 0 0 450 Miles $0.545 $245.25
Lodging and Per Diem 0 0 00000000 Days$150.00 $0.00
Travel and Airline Costs 0 0 00000000 Trips$600.00 $0.00
Computer Costs 0 0 00000000 $50.00 $0.00
$245.25
TASK 5 - ADDITIONAL SERVICES TOTAL $25,249.25
Item
No.
Item
No.
Total Expenses
Total Expenses
AGS_TWY A_Scope_Construction Services Spreadsheet_REV1.xls Page 4 Augusta Regional Airport
November 18, 2016
Chris Birkmeyer, P.E.
Mead & Hunt, Inc.
878 South Lake Drive
Lexington, South Carolina 29072
Subject: Augusta Regional Airport Reconstruct and Extend Taxiway A -
Revised
Quality Assurance – Material Testing & Inspections
Augusta, Georgia
MC Squared Proposal No. A061611.078
Dear Mr. Birkmeyer,
MC Squared, Inc. (MC2) is pleased to present this revised proposal for Materials Testing
& Inspection Services for the “Augusta Regional Airport Reconstruct and Extend
Taxiway A” in Augusta, Georgia. Our laboratory is CMEC and AASHTO certified and is
in compliance with ASTM E-329.
Per your request, we are providing this Technical Proposal and our Fees associated with
the requested services. The fees presented in Attachments A thru D and within this
proposal are based on the plans and specifications dated June 1, 2016 and April 6,
2016, respectively; which were communicated to MC2 via a transmittal correspondence
dated June 30, 2016 by Christopher J. Birkmeyer, P.E. of Mead & Hunt, Inc. This
revision of our proposal is based upon the change in schedule as communicated to us
via email on November 16, 2016 by Christopher J. Birkmeyer, P.E. of Mead & Hunt, Inc.
Project Description
The primary focus of this project is the reconstruction and extension of Taxiway A at the
Augusta Regional Airport. The Project involves reconstruction of approximately 2,650
linear feet of Taxiway A from the north end of Runway 17/35 through the intersection of
Taxiway B. The Project also includes extension of Taxiway A from Taxiway B south to
Taxiway E. Along with the work to be performed on Taxiway A, a new Taxiway A2 will be
constructed and portions of Taxiway B, D, and C will be removed. The storm drainage
that runs parallel to Taxiway A will also be reconstructed to provide adequate capacity
and to accommodate grade changes.
1275 Shiloh Road, Suite 2620, Kennesaw, Georgia 30144
T (770) 650-0873 F (770) 650-7825
www.mc2engineers.com
Augusta Regional Airport
Quality Assurance Inspection
Reconstruction and Extension of Taxiway “A”
Augusta, Georgia
MC Squared Proposal No. A061611.078
Part 1 - Scope of Services
MC2‘s scope of work consists of construction materials testing and inspection for work
accomplished during the 2016 and 2017 construction seasons. Based upon our
understanding of the project, the following components will need inspection & testing. It
is our understanding that our role will be to provide Quality Assurance protecting the
interest of the City of Augusta. The contractor will provide Quality Control Testing. Our
services will be needed during construction, including the inspection of soil, lean
concrete, concrete pavement, aggregate, asphalt, and batch plant inspection.
The estimated fees are based upon Time and Materials. This contract is based on
generally completing the following items:
• Moisture-Density Relationship (Proctor)
• Field Density Test on Compacted Soils and Base Course Materials
• Concrete Testing (Temperature, Slump, Air Content, etc.)
• Compressive Strength of Concrete Specimens
• Flexural Strength of Concrete Specimens
• Aggregate Testing
• Asphalt Batch Plant Inspections and Testing
• Asphalt Core Thickness and Density
The schedule for the project is assumed to consist of a total of 171 days with 29
separate night shifts and we are NOT expecting the actual days available for
construction to include the weekends. At this point, detailed contractor’s schedule is not
yet known and we are not certain when work will be performed during daytime, night
time, weekends or holiday. We are assuming for budgetary purposes that work will be
limited to 8 hours per day and 8 hours per night as two separate shifts. Additionally, we
are assuming that the Contractor will provide laboratory facilities with calibrated
equipment including curing room and concrete compression machine at NO CHARGE to
MC2.
Schedule of Service
Bid Type Work Area No. of Day
Shifts
No. of Night
Shifts
Base Bid WA 3A-1, WA 3A-2, WA 3B, WA 3C 64 11
Bid Alternate #1 WA 2A, WA 2B 43 11
Bid Alternate #2 WA 1A 64 0
Bid Alternate #3 WA 1B, WA 3B 0 7
Note: Bid Alternate #2 work will take place concurrently with Bid Alternate #3.
The scope of work to be accomplished by MC2 consists of construction materials testing.
MC2 will provide a qualified materials testing technician to perform the services defined
in this work.
The Augusta Airport services will consist of the following scope of services:
• Meetings- Attend and actively participate in team periodic meetings.
2
Augusta Regional Airport
Quality Assurance Inspection
Reconstruction and Extension of Taxiway “A”
Augusta, Georgia
MC Squared Proposal No. A061611.078
• Solutions- Provide cost-effective recommendations in real time so as not to delay
construction.
• Health and Safety - Understand the health and safety requirements of the project
so as to have ZERO incidents at the site.
• Resources - Assign competent and certified people for the right task with
adequate capacity in order to provide continuity and ZERO delays.
• Soil Inspections and Testing of fill materials - Including in-place density testing
for subgrade, and backfill and laboratory Proctor tests.
• Controlled Low-Strength Material (CLSM) - compressive strength tests on
CLSM
• Crushed Aggregate Base Course - gradation and compaction tests
• Recycled Asphalt Millings Base Course - gradation and compaction tests
• Lean Concrete Base Course - Acceptance testing in accordance with project
specifications
• Asphalt Paving - Consisting of reviewing mix design, placements inspection,
batch plant inspection, rolling pattern and density testing.
• Concrete - Consisting of mix design review, batch plant inspection, steel
reinforcement placement, field tests on fresh concrete and compression
3
Augusta Regional Airport
Quality Assurance Inspection
Reconstruction and Extension of Taxiway “A”
Augusta, Georgia
MC Squared Proposal No. A061611.078
Part 2 - Project Approach
Our project approach will be as follows:
• Project initiation and set up. We believe a thorough understanding of the project
requirements is essential, including understanding the expectations of The City of
Augusta and Mead and Hunt.
• Attend periodic team meetings and actively participate in providing real-time and
cost-effective solutions.
• Provide all certifications of personnel and certifications of calibrations of
equipment up-front in order to instill confidence in our test results.
• Inspect and test soils prior to placement of concrete or asphalt.
• Perform in-place density testing in the pavement areas for subgrade and base
materials.
• Verify, inspect and test pavement materials in the batch plant and onsite.
All reports will be written in the field describing the areas inspected, locations, time and
date, testing procedures, reference, etc. Any non-compliant test results or deficiencies
will be brought to the attention of the project team including the Contractor and Mead
and Hunt. Our inspection/test results will be reviewed by a Licensed Georgia PE and
will be published the following day.
Our services will be needed to provide the following:
• Verify that the construction materials used on the projects meet the project
specifications at every phase of construction.
• Inspection during the removal of unsuitable materials, including daily
documentation of unsuitable material quantities excavated and removed from the
site.
• Make sure that contractor performs adequate dewatering, if needed.
• Inspection and testing of soils for density and moisture contents and paying
particular attention to the type of soils being placed.
• Verifying suitability of any borrow materials prior to delivery so as not to impact
the schedule and cost.
• Verification of proper excavation of utility trenches including determination of
bearing capacity.
• Proof rolling, inspection and testing of pavement areas.
• Observe and test all engineered fill placed on-site and assure that the quality is
maintained for each lift of compacted fill prior to the placement to the next lift.
• Verify the size and placement of all reinforcing steel prior to concrete pours if
any.
• Review of proposed concrete mix design.
• Obtain representative concrete samples and cure specimens appropriately if any.
• Check the slump, air, and temperature of the concrete.
• Alert the project team immediately of test results that do not meet specifications.
• Participate in project progress meetings and provide input as appropriate.
4
Augusta Regional Airport
Quality Assurance Inspection
Reconstruction and Extension of Taxiway “A”
Augusta, Georgia
MC Squared Proposal No. A061611.078
• Provide consulting engineering services and recommendations during the
construction phase in the areas of soils, concrete, grout, reinforcing steel, and
other related fields.
• Be a true team player to expedite schedule and maintain quality.
• Immediately provide cost-effective and practical solutions during construction.
• Maintain thorough knowledge of the project requirements at all times.
• Excellent communication skills (written and spoken).
QA
Our philosophy about quality is simple. Quality does not just happen, we plan for it, we
staff for it, we train for it, we check for it, we double check for it, and we PRACTICE it.
• All equipment assigned for this project will be calibrated. We are assuming that
the Contractor will provide laboratory facilities and equipment with certificate of
calibrations.
• All of our field representatives are trained, certified, and experienced in their field
of expertise and have a copy of the project specifications and the associated
ASTM/AASHTO and IBC.
• All calculations will be checked by an individual who has the experience and that
is not intimately involved in the project.
• All correspondences will be checked by separate individuals who have the
experience and are not involved with the daily project activities, thus an
independent review.
• We will maintain consistency within the staff assigned to the project so as there
will be no learning curve.
• We will participate in project progress meetings and be informed of key issues on
the project.
• We will communicate, communicate, and communicate.
Project Deliverables:
Construction Materials Testing and Inspection: We will provide daily reports of all
field activities on a daily basis. Provide weekly summary reports of any deficiencies,
corrective measures and any outstanding issues remaining to be resolved by the
contractor. Provide reports of special inspection for each milestone. Compile all reports
at the end of the project and provide on a CD.
5
Augusta Regional Airport
Quality Assurance Inspection
Reconstruction and Extension of Taxiway “A”
Augusta, Georgia
MC Squared Proposal No. A061611.078
Part 3-Budgetary Estimate
Our services will be provided based upon time and materials per the unit rates attached.
In order to establish a budget for Mead and Hunt, as well as, for the City of Augusta, we
reviewed the base bid and the three (3) alternate bid quantities prepared by Mead and
Hunt and provided to MC2. Please note that our services are totally dependent upon the
schedule of the contractors. As always, we try to be very efficient by combining trips and
providing multiple tasks through one qualified and certified individual.
We have been requested by Mead and Hunt to provide our cost summary, breaking out
the Base Bid and each of the Alternates separately. Accordingly, we estimated the fees
for our services for each individual bid as noted below:
Base Bid - $123,215.00 (refer to Attachment A)
Bid Alternate #1 - $ 80,419.00 (refer to Attachment B)
Bid Alternate #2 - $ 96,531.00 (refer to Attachment C)
Bid Alternate #3 - $ 12,476.00 (refer to Attachment D)
TOTAL - $312,641.00
We sincerely appreciate the opportunity to be considered for this contract and look
forward to working with you and your design and construction teams for the successful
construction of this very important project. Please do not hesitate to call us if you have
any questions or need additional information. If you have any questions or comments
please contact Sam Moussly at (770) 650-0873.
Respectfully submitted,
MC Squared, Inc.
Sameer Moussly Nicholas Diorio, P.E.
CEO/Project Manager Project Engineer
PE No. 038370
Attachments:
Attachment A – Base Bid (extension of Taxiway A from Station 48+60 to 76+25 including
the reconstruction of Taxiway D, and E including storm drainage within
Work Area 3)
Attachment B – Bid Alternate #1 (Taxiway A from Station 42+90 to 48+60 including the
reconstruction of Taxiway B)
Attachment C – Bid Alternate #2 (Taxiway A from Station 20+00 to 42+90 including
storm drainage within Work Area 1)
Attachment D – Bid Alternate #3 (construction of Taxiway A2 and the removal of
Taxiway B from Taxiway E to Runway 17-35)
6
I. FIELD EXPLORATION Quantity Unit Unit Rate Total Cost
1. Pre-construction Meeting - Project Manager 8 Hour 150.00$ $1,200.00
2. Pre-construction Meeting - Project Engineer 0 Hour 110.00$ $0.00
3. Security Clearance and Badging for Field Inspector 2 Day 960.00$ $1,920.00
4. Geologist/Inspector to observe construction and perform inspections 0 Hour 65.00$ $0.00
5. Geologist/Inspector to observe construction and perform inspections OT 0 Hour 97.50$ $0.00
6. Per Diem per person per night includes hotel/meals (Bi-Weekly Meeting)7 Day 200.00$ $1,400.00
7. Owner-Engineer-Contractor (bi-weekly meeting assume 7 meetings)56 Hours 110.00$ $6,160.00
including per diem and vehicle.75 Daily 1,035.00$ $77,625.00
SUBTOTAL FIELD SERVICES $88,305.00
II. LABORATORY TESTING Quantity Unit Unit Rate Total Cost
1. Moisture Density Relationship on Soil & Base Course Materials (Proctor) - ASTM D1557 10 Each 143.00$ $1,430.00
2. In-Place Density by Nuclear - ASTM D6938 (With Moisture Content)71 Per Test 10.00$ $710.00
3. Percent of Wear on Crushed Aggregate Base Course - ASTM C131 1 Each 240.00$ $240.00
4. Sodium Sulfate Soundness on Crushed Aggregate Base Course - ASTM C88 1 Each 120.00$ $120.00
5. Gradation on Crushed Aggregate Base Course - ASTM C136 62 Each 88.00$ $5,456.00
6. Material Finer than No. 200 Sieve on Crushed Aggregate Base Course - ASTM C117 62 Each 43.00$ $2,666.00
7. Standard Test Method for Flat Particles, Elongated Particles, or Flat and Elongated Particles 1 Each 60.00$ $60.00 in Coarse Aggregate - ASTM D4791
8. Standard Test Method for Determining the Percentage of Fractured Particles in 1 Each 60.00$ $60.00 Coarse Aggregate - ASTM D5821
9. Standard Practice for Sampling Aggregates - ASTM D75 62 Each 20.00$ $1,240.00
10. Standard Test Methods for Compressive Strength of Molded Soil-Cement Cylinders - ASTM D1633 0 Each 40.00$ $0.00
(Assume 1 set of 2 specimens per every 1,000 SY)
11. Standard Test Methods for Moisture-Density (Unit Weight) Relations of Soil-Cement Mixtures - ASTM D558 0 Each 160.00$ $0.00
(Assume 1 proctor per every 1,000 SY)
12. Compressive Strength of Cylindrical Concrete Specimens - ASTM C39 (1 set of 4, Age: 7, 7, 7, Hold)55 Set 48.00$ $2,640.00
13. Flexural Strength of Concrete Beam - ASTM C78 (1 set of 4, Age: 7, 28, 28, Hold)21 Set 188.00$ $3,948.00
14. Bulk Specific Gravity and Density of Bituminous - ASTM D2726 4 Each 35.00$ $140.00
15. Asphalt Laboratory Testing Technician to Perform Specification P-401 Tests (Different Than Field Technician)2 Day 650.00$ $1,300.00
SUBTOTAL LABORATORY TESTING $20,010.00
III. ENGINEERING SERVICES Quantity Unit Unit Rate Total Cost
1. Project Manager 53 Hour 150.00$ $7,950.00
2. Senior Project Engineer 0 Hour 130.00$ $0.00
3. Project Engineer 36 Hour 110.00$ $3,960.00
4. Staff Engineer 0 Hour 75.00$ $0.00
5. CAD Drafting 11 Hour 55.00$ $605.00
6. Clerical 53 Hour 45.00$ $2,385.00
SUBTOTAL ENGINEERING SERVICES $14,900.00
TOTAL BASE BID SERVICES $123,215.00
Notes:
1. Total construction schedule for BASE BID is 90 days and 15 nights, total of 105 work shifts.
2. Our role is to provide materials testing for the duration of the project.
4. Laboratory for concrete, asphalt, soils, including curing room, are provided by contractor at no charge to MC Squared.
5. All contractor equipment provided has current and valid certification of calibration.
6. The estimate is based upon time, materials and expenses basis.
7. Assume 1 extra day of badging required for 2nd inspector to finish out project.
8. Additional Services Costs to be incurred at the Daily/Nightly rate shown above if the contractor decides to perform work during the weekend.
3. We estimated a 8 hour work day. Any work performed beyond 8 hours per day, on weekends or holidays will be charged at an overtime hourly rate plus per diem.
8. Daily/Nightly Shift Rate Monday -Friday for field observation based upon 8 hours per day time
Attachment A
Base Bid
Augusta Regional Airport Reconstruct and Extend Taxiway A
MC2 Proposal No. A061611.078
Augusta, Georgia
I. FIELD EXPLORATION Quantity Unit Unit Rate Total Cost
1. Pre-construction Meeting - Project Manager 0 Hour 150.00$ $0.00
2. Pre-construction Meeting - Project Engineer 0 Hour 110.00$ $0.00
3. Security Clearance and Badging for Field Inspector 0 Day 960.00$ $0.00
4. Geologist/Inspector to observe construction and perform inspections 0 Hour 65.00$ $0.00
5. Geologist/Inspector to observe construction and perform inspections OT 0 Hour 97.50$ $0.00
6. Per Diem per person per night includes hotel/meals (Bi-Weekly Meeting)5 Day 200.00$ $1,000.00
7. Owner-Engineer-Contractor (bi-weekly meeting assume 5 meetings)40 Hours 110.00$ $4,400.00
including per diem and vehicle.54 Daily 1,035.00$ $55,890.00
SUBTOTAL FIELD SERVICES $61,290.00
II. LABORATORY TESTING Quantity Unit Unit Rate Total Cost
1. Moisture Density Relationship on Soil & Base Course Materials (Proctor) - ASTM D1557 10 Each 143.00$ $1,430.00
2. In-Place Density by Nuclear - ASTM D6938 (With Moisture Content)22 Per Test 10.00$ $220.00
3. Percent of Wear on Crushed Aggregate Base Course - ASTM C131 1 Each 240.00$ $240.00
4. Sodium Sulfate Soundness on Crushed Aggregate Base Course - ASTM C88 1 Each 120.00$ $120.00
5. Gradation on Crushed Aggregate Base Course - ASTM C136 19 Each 88.00$ $1,672.00
6. Material Finer than No. 200 Sieve on Crushed Aggregate Base Course - ASTM C117 19 Each 43.00$ $817.00
7. Standard Test Method for Flat Particles, Elongated Particles, or Flat and Elongated Particles 1 Each 60.00$ $60.00 in Coarse Aggregate - ASTM D4791
8. Standard Test Method for Determining the Percentage of Fractured Particles in 1 Each 60.00$ $60.00 Coarse Aggregate - ASTM D5821
9. Standard Practice for Sampling Aggregates - ASTM D75 19 Each 20.00$ $380.00
10. Standard Test Methods for Compressive Strength of Molded Soil-Cement Cylinders - ASTM D1633 0 Each 40.00$ $0.00
(Assume 1 set of 2 specimens per every 1,000 SY)
11. Standard Test Methods for Moisture-Density (Unit Weight) Relations of Soil-Cement Mixtures - ASTM D558 0 Each 160.00$ $0.00
(Assume 1 proctor per every 1,000 SY)
12. Compressive Strength of Cylindrical Concrete Specimens - ASTM C39 (1 set of 4, Age: 7, 7, 7, Hold)21 Set 48.00$ $1,008.00
13. Flexural Strength of Concrete Beam - ASTM C78 (1 set of 4, Age: 7, 28, 28, Hold)9 Set 188.00$ $1,692.00
14. Bulk Specific Gravity and Density of Bituminous - ASTM D2726 2 Each 35.00$ $70.00
15. Asphalt Laboratory Testing Technician to Perform Specification P-401 Tests (Different Than Field Technician)1 Day 650.00$ $650.00
SUBTOTAL LABORATORY TESTING $8,419.00
III. ENGINEERING SERVICES Quantity Unit Unit Rate Total Cost
1. Project Manager 38 Hour 150.00$ $5,700.00
2. Senior Project Engineer 0 Hour 130.00$ $0.00
3. Project Engineer 26 Hour 110.00$ $2,860.00
4. Staff Engineer 0 Hour 75.00$ $0.00
5. CAD Drafting 8 Hour 55.00$ $440.00
6. Clerical 38 Hour 45.00$ $1,710.00
SUBTOTAL ENGINEERING SERVICES $10,710.00
TOTAL SERVICES - BID ALTERNATE #1 $80,419.00
Notes:
1. Total construction schedule for BID ALTERNATE #1 is 60 days and 15 nights, total of 75 shifts.
2. Our role is to provide materials testing for the duration of the project.
4. Laboratory for concrete, asphalt, soils, including curing room, are provided by contractor at no charge to MC Squared.
5. All contractor equipment provided has current and valid certification of calibration.
6. The estimate is based upon time, materials and expenses basis.
7. Assume 1 extra day of badging required for 2nd inspector to finish out project.
8. Additional Services Costs to be incurred at the Daily/Nightly rate shown above if the contractor decides to perform work during the weekend.
3. We estimated a 8 hour work day. Any work performed beyond 8 hours per day, on weekends or holidays will be charged at an overtime hourly rate plus per diem.
8. Daily/Nightly Shift Rate Monday - Friday for field observation based upon 8 hours per day/night time
Attachment B
Bid Alternate #1
Augusta Regional Airport Reconstruct and Extend Taxiway A
MC2 Proposal No. A061611.078
Augusta, Georgia
I. FIELD EXPLORATION Quantity Unit Unit Rate Total Cost
1. Pre-construction Meeting - Project Manager 0 Hour 150.00$ $0.00
2. Pre-construction Meeting - Project Engineer 0 Hour 110.00$ $0.00
3. Security Clearance and Badging for Field Inspector 0 Day 960.00$ $0.00
4. Geologist/Inspector to observe construction and perform inspections 0 Hour 65.00$ $0.00
5. Geologist/Inspector to observe construction and perform inspections OT 0 Hour 97.50$ $0.00
6. Per Diem per person per night includes hotel/meals (Bi-Weekly Meeting)7 Day 200.00$ $1,400.00
7. Owner-Engineer-Contractor (bi-weekly meeting assume 7 meetings)56 Hours 110.00$ $6,160.00
including per diem and vehicle.64 Daily 1,035.00$ $66,240.00
SUBTOTAL FIELD SERVICES $73,800.00
II. LABORATORY TESTING Quantity Unit Unit Rate Total Cost
1. Moisture Density Relationship on Soil & Base Course Materials (Proctor) - ASTM D1557 10 Each 143.00$ $1,430.00
2. In-Place Density by Nuclear - ASTM D6938 (With Moisture Content)27 Per Test 10.00$ $270.00
3. Percent of Wear on Crushed Aggregate Base Course - ASTM C131 1 Each 240.00$ $240.00
4. Sodium Sulfate Soundness on Crushed Aggregate Base Course - ASTM C88 1 Each 120.00$ $120.00
5. Gradation on Crushed Aggregate Base Course - ASTM C136 21 Each 88.00$ $1,848.00
6. Material Finer than No. 200 Sieve on Crushed Aggregate Base Course - ASTM C117 21 Each 43.00$ $903.00
7. Standard Test Method for Flat Particles, Elongated Particles, or Flat and Elongated Particles 1 Each 60.00$ $60.00 in Coarse Aggregate - ASTM D4791
8. Standard Test Method for Determining the Percentage of Fractured Particles in 1 Each 60.00$ $60.00 Coarse Aggregate - ASTM D5821
9. Standard Practice for Sampling Aggregates - ASTM D75 21 Each 20.00$ $420.00
10. Standard Test Methods for Compressive Strength of Molded Soil-Cement Cylinders - ASTM D1633 0 Each 40.00$ $0.00
(Assume 1 set of 2 specimens per every 1,000 SY)
11. Standard Test Methods for Moisture-Density (Unit Weight) Relations of Soil-Cement Mixtures - ASTM D558 0 Each 160.00$ $0.00
(Assume 1 proctor per every 1,000 SY)
12. Compressive Strength of Cylindrical Concrete Specimens - ASTM C39 (1 set of 4, Age: 7, 7, 7, Hold)32 Set 48.00$ $1,536.00
13. Flexural Strength of Concrete Beam - ASTM C78 (1 set of 4, Age: 7, 28, 28, Hold)13 Set 188.00$ $2,444.00
14. Bulk Specific Gravity and Density of Bituminous - ASTM D2726 2 Each 35.00$ $70.00
15. Asphalt Labortory Testing Technician to Perform Specification P-401 Tests (Different Than Field Technician)1 Day 650.00$ $650.00
SUBTOTAL LABORATORY TESTING $10,051.00
III. ENGINEERING SERVICES Quantity Unit Unit Rate Total Cost
1. Project Manager 45 Hour 150.00$ $6,750.00
2. Senior Project Engineer 0 Hour 130.00$ $0.00
3. Project Engineer 31 Hour 110.00$ $3,410.00
4. Staff Engineer 0 Hour 75.00$ $0.00
5. CAD Drafting 9 Hour 55.00$ $495.00
6. Clerical 45 Hour 45.00$ $2,025.00
SUBTOTAL ENGINEERING SERVICES $12,680.00
TOTAL SERVICES - BID ALTERNATE #2 $96,531.00
Notes:
1. Total construction schedule for BID ALTERNATE #2 is 90 days and 0 nights, total of 90 work shifts.
2. Our role is to provide materials testing for the duration of the project.
4. Laboratory for concrete, asphalt, soils, including curing room, are provided by contractor at no charge to MC Squared.
5. All contractor equipment provided has current and valid certification of calibration.
6. The estimate is based upon time, materials and expenses basis.
7. Assume 1 extra day of badging required for 2nd inspector to finish out project.
8. Additional Services Costs to be incurred at the Daily/Nightly rate shown above if the contractor decides to perform work during the weekend.
3. We estimated a 8 hour work day. Any work performed beyond 8 hours per day, on weekends or holidays will be charged at an overtime hourly rate plus per diem.
8. Daily/Nightly Shift Rate Monday - Friday for field observation based upon 8 hours per day/night time
Attachment C
Bid Alternate #2
Augusta Regional Airport Reconstruct and Extend Taxiway A
MC2 Proposal No. A061611.078
Augusta, Georgia
I. FIELD EXPLORATION Quantity Unit Unit Rate Total Cost
1. Pre-construction Meeting - Project Manager 0 Hour 150.00$ $0.00
2. Pre-construction Meeting - Project Engineer 0 Hour 110.00$ $0.00
3. Security Clearance and Badging for Field Inspector 0 Day 960.00$ $0.00
4. Geologist/Inspector to observe construction and perform inspections 0 Hour 65.00$ $0.00
5. Geologist/Inspector to observe construction and perform inspections OT 0 Hour 97.50$ $0.00
6. Per Diem per person per night includes hotel/meals (Bi-Weekly Meeting)0 Day 200.00$ $0.00
7. Owner-Engineer-Contractor (bi-weekly meeting assume under Bid Alt #2 since it is concurent with Bid Alt #3)0 Hours 110.00$ $0.00
including per diem and vehicle.7 Daily 1,035.00$ $7,245.00
SUBTOTAL FIELD SERVICES $7,245.00
II. LABORATORY TESTING Quantity Unit Unit Rate Total Cost
1. Moisture Density Relationship on Soil & Base Course Materials (Proctor) - ASTM D1557 10 Each 143.00$ $1,430.00
2. In-Place Density by Nuclear - ASTM D6938 (With Moisture Content)6 Per Test 10.00$ $60.00
3. Percent of Wear on Crushed Aggregate Base Course - ASTM C131 1 Each 240.00$ $240.00
4. Sodium Sulfate Soundness on Crushed Aggregate Base Course - ASTM C88 1 Each 120.00$ $120.00
5. Gradation on Crushed Aggregate Base Course - ASTM C136 4 Each 88.00$ $352.00
6. Material Finer than No. 200 Sieve on Crushed Aggregate Base Course - ASTM C117 4 Each 43.00$ $172.00
7. Standard Test Method for Flat Particles, Elongated Particles, or Flat and Elongated Particles 1 Each 60.00$ $60.00 in Coarse Aggregate - ASTM D4791
8. Standard Test Method for Determining the Percentage of Fractured Particles in 1 Each 60.00$ $60.00 Coarse Aggregate - ASTM D5821
9. Standard Practice for Sampling Aggregates - ASTM D75 4 Each 20.00$ $80.00
10. Standard Test Methods for Compressive Strength of Molded Soil-Cement Cylinders - ASTM D1633 0 Each 40.00$ $0.00
(Assume 1 set of 2 specimens per every 1,000 SY)
11. Standard Test Methods for Moisture-Density (Unit Weight) Relations of Soil-Cement Mixtures - ASTM D558 0 Each 160.00$ $0.00
(Assume 1 proctor per every 1,000 SY)
12. Compressive Strength of Cylindrical Concrete Specimens - ASTM C39 (1 set of 4, Age: 7, 7, 7, Hold)0 Set 48.00$ $0.00
13. Flexural Strength of Concrete Beam - ASTM C78 (1 set of 4, Age: 7, 28, 28, Hold)4 Set 188.00$ $752.00
14. Bulk Specific Gravity and Density of Bituminous - ASTM D2726 1 Each 35.00$ $35.00
15. Asphalt Labortory Testing Technician to Perform Specification P-401 Tests (Different Than Field Technician)1 Day 650.00$ $650.00
SUBTOTAL LABORATORY TESTING $4,011.00
III. ENGINEERING SERVICES Quantity Unit Unit Rate Total Cost
1. Project Manager 4 Hour 150.00$ $600.00
2. Senior Project Engineer 0 Hour 130.00$ $0.00
3. Project Engineer 3 Hour 110.00$ $330.00
4. Staff Engineer 0 Hour 75.00$ $0.00
5. CAD Drafting 2 Hour 55.00$ $110.00
6. Clerical 4 Hour 45.00$ $180.00
SUBTOTAL ENGINEERING SERVICES $1,220.00
TOTAL SERVICES - BID ALTERNATE #3 $12,476.00
TOTAL ALL SERVICES - BASE BID, ALT #1, ALT #2 & ALT #3 $312,641.00
Notes:
1. Total construction schedule for BID ALTERNATE #3 is 0 days and 7 nights, total of 7 work shifts.
2. Our role is to provide materials testing for the duration of the project.
4. Laboratory for concrete, asphalt, soils, including curing room, are provided by contractor at no charge to MC Squared.
5. All contractor equipment provided has current and valid certification of calibration.
6. The estimate is based upon time, materials and expenses basis.
7. Assume 1 extra day of badging required for 2nd inspector to finish out project.
8. Additional Services Costs to be incurred at the Daily/Nightly rate shown above if the contractor decides to perform work during the weekend.
3. We estimated a 8 hour work day. Any work performed beyond 8 hours per day, on weekends or holidays will be charged at an overtime hourly rate plus per diem.
8. Daily/Nightly Shift Rate Monday - Friday for field observation based upon 8 hours per day/night time
Attachment D
Bid Alternate #3
Augusta Regional Airport Reconstruct and Extend Taxiway A
MC2 Proposal No. A061611.078
Augusta, Georgia
SCOPE
1. PRE‐CONSTRUCTION ACTIVITIES AND MOBILIZATION: 3 CALENDAR DAYS
BURDENED LABOR
Senior RE:
Review Schedule / Attend Pre‐Con /
Meetings with Contractor:3days @ 8 hours per day @ 80.00$ per hour = 1,920.00$
Total Labor = 1,920.00$
EXPENSES
Mileage: On‐site‐0 miles per day @ 0 days @ 0.540$ per mile =‐$
Off‐site‐200 miles per trip @ 3 trips @ 0.540$ per mile = 324.00$
Per Diem (Daily): 3 days @ 59.00$ per day = 177.00$
Lodging: 0 days @ 97.00$ per day =‐$
Allowance for State/Local Lodging Taxes 0 days @ 19.58$ per day =‐$
Total Expenses = 501.00$
TOTAL NOT‐TO‐EXCEED FULL‐TIME RPR SERVICES ‐ PRE‐CONSTRUCTION = 2,420.00$
2. RESIDENT ENGINEERING: MOBILIZATION ‐ 30 CALENDAR DAYS
BURDENED LABOR
Senior RE: 23 days @ 8 hours per day @ 80.00$ per hour = 14,720.00$
Total Labor = 14,720.00$
EXPENSES
Mileage: On‐site‐20 miles per day @ 23 days @ 0.540$ per mile = 248.40$
Off‐site‐200 miles per trip @ 10 trips @ 0.540$ per mile = 1,080.00$
Per Diem (Daily): 23 days @ 59.00$ per day = 1,357.00$
Lodging: 23 days @ 97.00$ per day = 2,231.00$
Allowance for State/Local Lodging Taxes 23 days @ 19.58$ per day = 450.34$
Total Expenses = 5,366.74$
TOTAL NOT‐TO‐EXCEED FULL‐TIME RPR SERVICES ‐ MOBILIZATION = 20,090.00$
Revised November 18, 2016
The scope of work shall include Resident Engineering services as described in the Mead & Hunt Request for Proposal Dated June 30, 2016. Below is a breakdown of the
manhours and costs associated with providing RPR Services for the referenced Project at Augusta Regional Airport in Augusta, GA. Payment shall be billedatanhourly
burdened rate of $80/hour plus expenses. The contract time shall be as broken down below. Any additional contract time required to complete the work will be
agreed upon in writing and be billed at the rates listed below.
AUGUSTA REGIONAL AIRPORT (AGS)
AUGUSTA, GEORGIA
RECONSTRUCT & EXTEND TAXIWAY A AND ARFF PAVEMENT REHABILITATION
FULL‐TIME RESIDENT ENGINEERING (RE) SERVICES
FEE PROPOSAL
Revised November 18, 2016
AUGUSTA REGIONAL AIRPORT (AGS)
AUGUSTA, GEORGIA
RECONSTRUCT & EXTEND TAXIWAY A AND ARFF PAVEMENT REHABILITATION
FULL‐TIME RESIDENT ENGINEERING (RE) SERVICES
FEE PROPOSAL
2. RESIDENT ENGINEERING: BASE BID ‐ 90 CALENDAR DAYS
BURDENED LABOR
Senior RE: 66 days @ 10 hours per day @ 80.00$ per hour = 52,800.00$
Total Labor = 52,800.00$
EXPENSES
Mileage: On‐site‐20 miles per day @ 66 days @ 0.540$ per mile = 712.80$
Off‐site‐200 miles per trip @ 26 trips @ 0.540$ per mile = 2,808.00$
Per Diem (Daily): 66 days @ 59.00$ per day = 3,894.00$
Lodging: 66 days @ 97.00$ per day = 6,402.00$
Allowance for State/Local Lodging Taxes 66 days @ 19.58$ per day = 1,292.28$
Total Expenses = 15,109.08$
TOTAL NOT‐TO‐EXCEED FULL‐TIME RPR SERVICES ‐ BASE BID = 67,910.00$
2. RESIDENT ENGINEERING: ALTERNATE 1 ‐ 60 CALENDAR DAYS
BURDENED LABOR
Senior RE: 43 days @ 10 hours per day @ 80.00$ per hour = 34,400.00$
Total Labor = 34,400.00$
EXPENSES
Mileage: On‐site‐20 miles per day @ 43 days @ 0.540$ per mile = 464.40$
Off‐site‐200 miles per trip @ 18 trips @ 0.540$ per mile = 1,944.00$
Per Diem (Daily): 43 days @ 59.00$ per day = 2,537.00$
Lodging: 43 days @ 97.00$ per day = 4,171.00$
Allowance for State/Local Lodging Taxes 43 days @ 19.58$ per day = 841.94$
Total Expenses = 9,958.34$
TOTAL NOT‐TO‐EXCEED FULL‐TIME RPR SERVICES ‐ ALTERNATE 1 = 44,360.00$
Revised November 18, 2016
AUGUSTA REGIONAL AIRPORT (AGS)
AUGUSTA, GEORGIA
RECONSTRUCT & EXTEND TAXIWAY A AND ARFF PAVEMENT REHABILITATION
FULL‐TIME RESIDENT ENGINEERING (RE) SERVICES
FEE PROPOSAL
2. RESIDENT ENGINEERING: ALTERNATE 2 ‐ 90 CALENDAR DAYS
BURDENED LABOR
Senior RE: 66 days @ 10 hours per day @ 80.00$ per hour = 52,800.00$
Total Labor = 52,800.00$
EXPENSES
Mileage: On‐site‐20 miles per day @ 66 days @ 0.540$ per mile = 712.80$
Off‐site‐200 miles per trip @ 26 trips @ 0.540$ per mile = 2,808.00$
Per Diem (Daily): 66 days @ 59.00$ per day = 3,894.00$
Lodging: 66 days @ 97.00$ per day = 6,402.00$
Allowance for State/Local Lodging Taxes 66 days @ 19.58$ per day = 1,292.28$
Total Expenses = 15,109.08$
TOTAL NOT‐TO‐EXCEED FULL‐TIME RPR SERVICES ‐ ALTERNATE 2 = 67,910.00$
2. RESIDENT ENGINEERING: ALTERNATE 3 ‐ 60 CALENDAR DAYS (CONCURRENT WITH OTHER ALTERNATES)
BURDENED LABOR
Senior RE: 0 days @ 10 hours per day @ 80.00$ per hour =‐$
Total Labor =‐$
EXPENSES
Mileage: On‐site‐20 miles per day @ 0 days @ 0.540$ per mile =‐$
Off‐site‐200 miles per trip @ 0 trips @ 0.540$ per mile =‐$
Per Diem (Daily): 0 days @ 59.00$ per day =‐$
Lodging: 0 days @ 97.00$ per day =‐$
Allowance for State/Local Lodging Taxes 0 days @ 19.58$ per day =‐$
Total Expenses =‐$
TOTAL NOT‐TO‐EXCEED FULL‐TIME RPR SERVICES ‐ ALTERNATE 3=‐$
Revised November 18, 2016
AUGUSTA REGIONAL AIRPORT (AGS)
AUGUSTA, GEORGIA
RECONSTRUCT & EXTEND TAXIWAY A AND ARFF PAVEMENT REHABILITATION
FULL‐TIME RESIDENT ENGINEERING (RE) SERVICES
FEE PROPOSAL
3. AS‐BUILT PLANS, EQUIPMENT MANUALS, MATERIALS BOOK
BURDENED LABOR
Senior RE: 3.1 Coordinate Record Drawings 4days @ 4 hours per day @ 80.00$ per hour = 1,280.00$
3.2 Assemble Equipment Manuals 2days @ 4 hours per day @ 80.00$ per hour = 640.00$
3.3 Assemble Materials Book 2days @ 6 hours per day @ 80.00$ per hour = 960.00$
Total Labor = 2,880.00$
EXPENSES
Mileage: On‐site‐0 miles per day @ 0 days @ 0.540$ per mile =‐$
Off‐site‐0 miles per trip @ 0 trips @ 0.540$ per mile =‐$
Per Diem (Daily): 0 days @ 59.00$ per day =‐$
Lodging: 0 days @ 97.00$ per day =‐$
Allowance for State/Local Lodging Taxes 0 days @ 19.58$ per day =‐$
Total Expenses =‐$
TOTAL NOT‐TO‐EXCEED AS‐BUILT SERVICES = 2,880.00$
4. GRANT CLOSEOUT REPORT
BURDENED LABOR
Senior RE: Grant Closeout Assistance 4days @ 4 hours per day @ 80.00$ per hour = 1,280.00$
Total Labor = 1,280.00$
EXPENSES
Mileage: On‐site‐0 miles per day @ 0 days @ 0.540$ per mile =‐$
Off‐site‐0 miles per trip @ 0 trips @ 0.540$ per mile =‐$
Per Diem (Daily): 0 days @ 59.00$ per day =‐$
Lodging: 0 days @ 97.00$ per day =‐$
Allowance for State/Local Lodging Taxes 0 days @ 19.58$ per day =‐$
Total Expenses =‐$
TOTAL NOT‐TO‐EXCEED CLOSEOUT SERVICES = 1,280.00$
Commission Meeting Agenda
1/17/2017 2:00 PM
Z-16-41
Department:Planning and Development
Department:Planning and Development
Caption: Z-16-41 – A request by the Augusta Planning Commission to
approve, with the conditions stated below, a petition by Stanley
Mack, on behalf of Stanley and Shelley Mack, requesting a
Special Exception to establish a Family Personal Care Home
per Section 26-1 (h) of the Comprehensive Zoning Ordinance for
Augusta, Georgia affecting property containing .31 acres and
known as 3603 Richdale Drive. Tax Map 143-0-277-00-0
DISTRICT 6 1. The home shall be staffed in three (3) 8-hour
shifts on a 7-day, 24-hour basis with no staff sleeping in the home.
2. A private room shall be provided for staff to conduct business.
3. No more than six (6) clients are permitted to reside in the home
based on the number and size of the existing bedrooms. 4. In
order to continue to maintain a local business license, the
applicant must continue to maintain a license with the State of
Georgia, proof of compliance with the minimum requirements of
Chapter 111.8-62.01 of the O.C.G.A must be provided, and the
applicant must provide updated fire department compliance for six
(6) clients. All requirements must be met within six (6) months of
approval of this Special Exception request, or the Special
Exception is void. 5. If wheelchair bound persons reside in the
residence all 2010 ADA Standards for Accessible Design
requirements must be met, including but not limited to: · All
doorways must be at least 3 feet. wide. · At least one bathroom
that permits a wheelchair dependent person to use all bathroom
facilities unimpeded. 6. All conditions must be met prior to
issuance of a local business license. (Approved by Public
Services Committee January 10, 2017)
Background:
Analysis:
Financial Impact:Cover Memo
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/17/2017 2:00 PM
2016- Contract Extension for 2017
Department:Central Services Department - Fleet Management Division
Department:Central Services Department - Fleet Management Division
Caption:Motion to approve a one (1)-year extension of the existing fleet
maintenance contract with First Vehicle Services with the Central
Services Director reporting back in six months with information
concerning the feasibility of bringing the operation back in-house.
(Approved by Administrative Services Committee January 10,
2017)
Background:First Vehicle Services has been providing a full maintenance
service contract for Augusta since 2003. Contracts are entered into
for a period of 3 years with the ability to extend the contract for a
period of 1 year for a total of 2 years before a new RFP is
published. Central Services Director has been working on
identifying under-utilized vehicles and equipment and removing
them from the Augusta Contract resulting in a reduction of
cost. This effort is consistent with the guidance from the
Administrator. First Vehicle Services was provided a list of
vehicles and equipment that were to be removed from the Contract
and asked to provide Augusta a revised Contract Cost for the
extension period. The reduction is $167,393.11) from the original
proposal of $3,125,056.
Analysis:The original proposal for 2017 was $3,125,056.00, with an
adjusted reduction of $167,393.11 will result in a proposed
extension cost of $2,957,662.89 for 2017. Please see the attached
proposal.
Financial Impact:Positive impact for Departments. The current 2017 budget
supports the original extension proposal of $3,125,000.
Alternatives:(1) Approve the request; (2) Do not approve the request.
Recommendation:
Approve the extension for 1-year of the fleet maintenance contract
Cover Memo
for $2,957,662.89.
Funds are Available
in the Following
Accounts:
2017 approved budget.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/17/2017 2:00 PM
Ban-the-Box Policy
Department:
Department:
Caption:Motion to approve Fair Chance/ Hiring Policy commonly known
as "Ban-the-Box" in accordance with action(s) taken by the
Commission in its regular meeting held on December 20, 2016.
(Approved by Administrative Services Committee January 10,
2017)
Background:The Commission tasked the Administrator to develop a Ban-the-
Box Policy for Augusta, GA in accordance with the State of
Georgia, Cities of Atlanta, Columbus, Macon-Bibb policies and
the National Employment Law Project.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Fair Chance (Ban the Box) 10.0 #6 January 5th 2017
1. POLICY SUMMARY
Augusta Georgia is committed to a hiring policy that affords individuals with a criminal
background the opportunity to be considered for employment without compromising the values
or safety concerns of Augusta, Georgia and its citizens. Unless the requirements for a position
preclude hiring an applicant due to a criminal conviction, Augusta will not inquire about an
applicant’s criminal convictions until after the applicant is considered to be a finalist for the
position or a conditional offer of employment is extended. An audit of the application of this
Policy will be conducted periodically, but no less than annually, in order to determine whether
this Policy is being applied in a manner that does not adversely impact any demographic group.
2. POLICY STATEMENT:
It is the policy of Augusta, Georgia to inquire about and conduct a background investigation,
criminal and otherwise, of any individual who is a finalist for selection, either for a new or for a
different position or volunteer assignment. Generally, this inquiry will not be made until the
applicant is considered to be a finalist for the position. Arrest records will not be considered in
employment decisions.
Augusta Georgia will not inquire into an applicant’s criminal background during the initial or
preliminary application process and the employment application will not make any inquiry about
the applicant’s criminal background, unless the requirements for a position preclude hiring an
applicant due to a criminal conviction.
For positions whose requirements do not preclude hiring an applicant with a criminal conviction,
when an applicant is considered by the hiring manager to be a finalist for a position, Augusta,
Georgia’s Human Resources Department will ask the applicant about his/her criminal
background. The existence of a criminal background will not automatically disqualify an
applicant from continuing consideration. Rather, if a criminal background exists, Augusta,
Georgia’s Human Resources Department will initially make a determination as to whether the
position for which the individual applied requires an occupational licensing or certification
requirement that is denied to individuals with criminal convictions by federal or state laws or
regulation. In such a situation a conviction will disqualify an individual (“targeted exclusion”) and
the application will be rejected. Alternatively, if a targeted exclusion is not applicable, the Human
Resources Department will make an individualized assessment of the relevance of the criminal
record to the duties and responsibilities of the position, and will afford the applicant an
opportunity to explain the circumstances that led to the conviction and present any mitigating
factors. Based upon the results of the individualized assessment the Human Resources
Department will make a determination as to whether to reject the applicant, or to continue with
the hiring application process. If following the individualized assessment Human Resources
determines that the candidate should be rejected, that determination will be reviewed by the
EEO/Compliance department)”EEO”). If EEO agrees with Human Resources' determination the
candidate will be rejected and the hiring manager will be notified that the candidate can no
longer be considered. If EEO disagrees with Human Resources' determination, then the two
departments will attempt to resolve their disagreement. If they cannot resolve the disagreement
it will be referred to the Administrator for a final determination.
and to disclose and discuss the existence of the criminal conviction and the results of the
individualized assessment with the hiring manager.
Fair Chance (Ban the Box) 10.0 #6 January 5th 2017
For positions whose requirements preclude hiring an applicant with a criminal conviction, e.g.,
public safety or safety sensitive positions listed in the Procedures, Augusta Georgia will inquire
into an applicant’s criminal background during the initial application process. The inquiry will be
part of the demographic portion of the application and the response will be reviewed solely by
Human Resources. For these positions a criminal conviction will disqualify an individual
(“targeted exclusion”) and the application will be rejected.
Any individual who during the application process misrepresents their criminal background will
be subject to rejection of their application or discharge from employment.
Individuals who apply to serve as volunteers for Augusta, Georgia programs may, depending
upon the nature and responsibilities of the volunteer duties sought, be asked about their
crimination convictions and subjected to a background investigation as part of the application
approval process.
All Augusta, Georgia employees or volunteers are required to report to their immediate
supervisor any arrest(s), indictment(s) and/or criminal conviction(s) by the next business day.
Convictions will be subjected to the same analysis as in the application process and may result in
corrective action or discharge. The underlying facts relating to an arrest may result in corrective
action or discharge. Under no circumstances may an employee be in paid status while
incarcerated, including Sheriff and Fire Department personnel.
Under the direction of the General Counsel an audit of the application of this Policy will be
conducted periodically, but no less than annually, in order to determine whether this Policy is
being applied in a manner that does not adversely impact any demographic group.
3. COMPLIANCE RESPONSIBILITIES
Human Resources is responsible for this policy and has the authority to implement the
policy. The Human Resources Director may apply appropriate interpretations to administer and
clarify the policy provided that the interpretations do not result in substantive changes to the
underlying policy.
4. PROCEDURES TO IMPLEMENT POLICY
Human Resources may develop procedures or other supplementary information to
support the implementation of this policy. Such supporting documentation requires the
approval of the Administrator.
5. APPLICABILITY
This Policy is applicable to….
6. DEFINITIONS
Individualized Assessment - The nature and gravity of the offense; when the offense occurred
and the individual’s subsequent record and experience; and the nexus that the conviction has to
the duties and responsibilities of the position.
Fair Chance (Ban the Box) 10.0 #6 January 5th 2017
Targeted Exclusions - Positions which require an occupational license or certification
requirement that is denied to individuals with criminal convictions by federal or state laws or
regulations.
7. REVISION HISTORY
This policy was implemented….
Commission Meeting Agenda
1/17/2017 2:00 PM
Fleet Management Roof Coating
Department:Central Services - Facilities
Department:Central Services - Facilities
Caption:Motion to approve award for coating of the metal roofs at the
Fleet Maintenance Facilities on Broad Street and Tobacco Road to
Horizon Roofing of Monroe, Georgia in the total amount of
$80,000.00. (Bid Item 16-245) (Approved by Administrative
Services Committee January 10, 2017)
Background:The roofs on the Fleet Maintenance Facilities located on Broad
Street and Tobacco Road have both been in place for well over 30
years and have been leaking in a number of locations. Invitation to
Bid (ITB) 16-245 was issued to obtain pricing for coating the
existing metal roof with a silicone material to prevent leaks. Bids
were received on November 3, 2016 .
Analysis:Horizon Roofing of Monroe, Georgia submitted the low bid of
$52,000 for the Broad Street location and $28,000 for the shop on
Tobacco Road. The total for both is $80,000. The bid price
submitted is in line with the anticipated costs for these items.
Financial Impact:The cost of the of coating for both locations is $80,000.
Alternatives:1. Approve award for coating of the metal roofs at the Fleet
Maintenance Facilities on Broad Street and Tobacco Road to
Horizon Roofing of Monroe, Georgia in the total amount of
$80,000.00. 2. Do not approve the purchase.
Recommendation:Approve award for coating of the metal roofs at the Fleet
Maintenance Facilities on Broad Street and Tobacco Road to
Horizon Roofing of Monroe, Georgia in the total amount of
$80,000.00
Funds are Available
in the Following This project is funded through SPLOST VII funding designated
Cover Memo
Accounts:for Fleet Management.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Thursday, November 3, 2016 @ 11:00 a.m. for furnishing:
Bid Item #16-245 Coating for Metal Roofs at Augusta Fleet Maintenance Facility for Augusta Central Services
Department – Facilities Division
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
A Mandatory Pre Bid Conference will be held on Friday, October 14, 2016 @ 10:00 a.m. in the Procurement Department, 535
Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Tuesday, October 18, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 22, 29, October 6, 13, 2016
Metro Courier September 28, 2016
OFFICIAL
Vendors
Bone Dry Roofing
120 Ben Burton Rd
Bogart, GA 30622
Horizon Roofing
1557 S Broad St
Monroe, GA 30655
Depend A Coat
4116 Columbia Rd
Martinez, GA 30907
Attachment B Yes Yes Yes
E-Verify Number 230110 1124455 1138554
SAVE Form Yes Yes Yes
Addendum 1 No Yes Yes
1 Original Yes Yes Yes
4 Copies No Yes Yes
1580 Broad Street
Bid Price Non-Compliant $52,000.00 $142,405.00
Project Duration 3 weeks 2-3 weeks
Coat Manufacturer
& System Name Uniflex
Uniflex Ruberized
Silicon Roof
Coating
2314 Tobacco Road
Bid Price Non-Compliant $28,000.00 $73,663.00
Project Duration 2 weeks 1-2 weeks
Coat Manufacturer
& System Name Uniflex
Uniflex
Silicon Roof
Coating
Total Number Specifications Mailed Out: 24
Total Number Specifications Download (Demandstar): 5
Total Electronic Notifications (Demandstar): 35
Mandatory Pre-Bid Conference: 15
Total packages submitted: 3
Total Noncompliant: 1
Bid Item #16-245
Coating for Metal Roofs at
Augusta Fleet Maintenance Facility for Augusta, Georgia -
Central Services Department-Facilities
Bid Date: Thursday, November 3, 2016 @ 11:00 a.m.
Page 1 of 1
Commission Meeting Agenda
1/17/2017 2:00 PM
Laney Walker/Bethlehem Redevelopment Project and Hyde Park/Wilkerson Gardens Drainage Project
Contract Procedures
Department:Housing and Community Development
Department:Housing and Community Development
Caption:Motion to approve Housing and Community Development
Department’s (HCDs) use of the same procedure (as 2016)
relative to authorization of agreements/contracts/task orders for
the Laney Walker/Bethlehem Redevelopment Project and
the Hyde Park/Wilkerson Gardens Drainage Improvement Project
for program/calendar year 2017. (Approved by Administrative
Services Committee January 10, 2017)
Background:Laney Walker/Bethlehem Redevelopment Project Background:
In 2008, the Augusta Commission passed legislation supporting
community development in Laney Walker/Bethlehem. Since that
time, the Augusta Housing & Community Development
Department has developed a master plan and development
guidelines for the area, set up financial incentive programs for
developers and home buyers, selected a team of development
partners to focus on catalytic construction, and created a
marketing strategy to promote the overall effort. The day to day
management of the Laney Walker/Bethlehem Redevelopment
Project requires that the Housing and Community Development
Dept. (HCD) have the ability to make deliberate, but timely,
decisions to keep this project moving. If the approval of the
construction contract required Commission approval, it would be
extremely difficult to meet the timeline established by the
purchase agreement. In addition, a Commission approval
requirement would require public disclosure of the purchaser’s
name which could significantly chill sales. Failure to make
decisions on the selection of approved builders, architects,
engineer, etc. affects our ability to initiate the construction start of
new projects, impact the cost of construction interest on each
project during the construction period, and directly impacts our
ability to place new homes under contract and close on the sale of
homes in a timely manner. To facilitate the execution of
agreements/contracts/task orders with builders, developers,
architects, etc. that have been approved through the City’s
Cover Memo
Purchasing Department, and with acknowledgement by the
appropriate staff of the Procurement Dept., we are proposing for
the calendar year 2017: The Mayor, Administrator, and the
Director of HCD will be given the authorization to execute all the
necessary contracts, agreements, and task orders required to
effectively and efficiently manage the Laney Walker/Bethlehem
Redevelopment Project within the limits of the budget approved
by the URA. All documents will require the signature of all three
parties. Hyde Park/Wilkerson Gardens Drainage Improvement
Project Background: On October 18, 2011, the Commission
approved the transfer of SPLOST III and IV funds to the Hyde
Park/Wilkerson Gardens Drainage Improvements Project to fund
the design and initial phases of property appraisals, land
acquisition, and relocations. The Engineering Department, in
conjunction with HCD has been charged with delivering original
appraisals (and review appraisals) to access the current values of
all current properties apart of this project, using certified property
appraisals/review appraisals (of each existing Hyde Park property)
to offer the current property owners a fair and equitable amount
for each property in an effort to reach an agreement on a sales
price. Once an agreement has been met, Housing and Community
Development will move to, relocate each displaced
homeowner/tenant/church/business to a replacement property
using the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 as a basis. To facilitate the
execution of agreements/contracts, we are proposing the following
Agreement/Contract Execution Procedures for the Housing and
Community Development Dept. for the calendar year 2017: The
Mayor, Administrator, and the Director of HCD will be given the
authorization to execute all the necessary contracts, and
agreements required to effectively and efficiently manage the
Hyde Park/Wilkerson Gardens Drainage Improvement Project. All
documents will require the signature of all three parties.
Analysis:The current processes (for Laney Walker/Bethlehem and Hyde
Park) were approved initially by the Augusta Commission in
January 2016 and have worked well. Thus, we seek your approval
to continue in program/calendar year 2017. Approval of the
proposed procedures will facilitate the redevelopment of the
Laney Walker/Bethlehem neighborhoods in a timely manner that
is responsive to market demands and fully accountable to the City
Commission and the Urban Redevelopment Authority. Finally, as
it pertains to the Hyde Park Drainage Improvement Project, this
approval will facilitate the expenditure of funds in a timely and
orderly manner.
Financial Impact:Not Applicable
Alternatives:Do not approve the current HCD procedural process.Cover Memo
Recommendation:Approve Procedure for Authorization of
Agreements/Contracts/Task Orders for the Laney Walker
Redevelopment Program, the Housing and Community
Development Department, and the Hyde Park/Wilkerson Gardens
Drainage Improvement Project for calendar/program year 2017.
Funds are Available
in the Following
Accounts:
Funds being allocated come from each programs respective
financial account.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
HCD Page 1
Laney Walker/Bethlehem Project -- Contract Services Review
Contract Type
Current Process & Procedures
Impact of Expanding Contractual
Approval Timeline to include City
Commission Review Approval
Pre Development Services:
Architecture/Engineer,
Survey,
Project Management,
Branding & Marketing.
Each of the services outlined in this category are time sensitive
and have direct impact on our ability to initiate the start of
building new homes. Most of our new homebuyer interest is
generated by pre-sales; as a result we must have the ability to
quickly engage our pre-approved pool of architects, engrs. etc. to
respond to site plans and house design modifications in order to
pre-sale homes when design modifications are requested as a
condition of sale.
Potential loss of sales because of increased time to engage any of
our pre-approved service providers; The prospective homeowner’s
reliance on the City’s political process poses an uncertain outcome
of accepting or rejecting their offer to purchase. The Commission
review and approval/denial process would prevent us from
providing the homebuyer with clear path to contract
approval/denial and a date certain completion for pre-
development services.
Construction
New Homes,
Infrastructure,
Homeowner Rehab.
Once pre-development services are completed an internal cost
estimate is generated and a final construction cost is negotiated
with the general contractor. HCD prepares a contract for
construction of the new homes and construction is started as soon
as the contract is signed by the HCD Director, Administrator, and
the Mayor.
The homebuyer assumes that construction is ready to start once
pre-construction work is completed. It would be difficult, if not
impossible, to sell a home as part of the LW/B redevelopment
experience if the prospective homebuyers had any reason to
believe that the contractor’s contract was subject to review and
approval or dis-approval after they signed a sales contract.
Real Estate Sales
Acquisition Of,
Purchase/Sales.
Offer to purchase is received from listing agent. HCD reviews
purchase contract, confirms buyer meets underwriting guidelines
to receive down payment and closing cost assistance. HCD
confirms with lender that homebuyer is maximizing their
mortgage buying capacity. This entire procedure is handled
expediently and with strict confidentiality.
The home buying process is often stressful for the homebuyer and
requires them to provide a wide range of highly confidential
information. It would be nearly impossible to subject the review of
a sales contract to a public body of Commissioners without
potentially divulging information about the buyer that could
compromise their right to privacy if the contract required public
debate.
Ongoing Services
Property Management,
Construction
Management.
The day to day management of the LW/B project requires the
ability to make deliberate, but timely, decisions to keep the
project moving forward. Decisions such as change order requests
are aided by an internal cost estimate and in some cases soliciting
several bids in an effort to insure that additional cost are
minimized. In some cases a decision on cost adjustments must be
made within a matter of days, or even hours, as a means of
meeting strict deadlines for construction completion.
The introduction of additional approval steps, beyond review and
approval by the HCD Director, Administrator, and Mayor could
extend the construction time 30 to 45 days and almost certainly
result in the strained relationships with contractors and potentially
the loss of sales contracts because contract timelines were missed.
HCD Page 1
Hyde Park --- Relocation Service Review & Responsibility
Responsible City Department
Explanation of Services
(but not limited to…..)
Relocation
Services
Housing and Community Development Department (Managing Department)
HCD will utilize a Relocation Specialist to assist HCD’s
Housing Program Supervisor in coordinating and
administering relocation and related activities within the
guidelines of local, state, federal laws and Augusta-
Richmond County policies and procedures.
Further, this specialist reports to and assist the Housing
Program Supervisor and other County staff,
homeowners, tenants, churches, business owners,
attorneys, and real estate agents in the best interest of
the Hyde Park project.
Responsible for completion of relocation of three (3) families,
churches and business
Responsible for the coordination of and serves as liaison for all
Relocation/Acquisition/Appraisal activities associated with the Hyde
Park Project,
Responsible for intake and processing of applications. Determines
project costs, to include Relocation costs,
Responsible for providing technical assistance, as well as providing
transportation to find comparable replacements to include cost and
location, as well as counseling with residents/churches/business to
establish needs and preferences,
Coordinates inspections for replacement units,
Responsible for all administrative clerical assistance to include filing,
record keeping, data entry and answering phones,
Commission Meeting Agenda
1/17/2017 2:00 PM
Motion to Approve Amendment for Inmate Medical Contract
Department:Richmond County Sheriff’s Office
Department:Richmond County Sheriff’s Office
Caption:Motion approve an amendment and renewal for the Inmate
Medical Contract for the Richmond County Sheriff's Office to
Correct Care Solutions at a cost of $5,387,124.80 per year for a
two-year renewal period. (Approved by Public Safety
Committee January 10, 2017)
Background:Since pre-consolidation, the Richmond County Jail has provided a
medical contract for inmates. In December 2010, the Richmond
County Sheriff’s Office entered into a contract agreement with
Correct Care Solutions. Since 2010, the Sheriff’s Office has had
an increase in inmate population, medical cost increased, and has
removed Blue Cross/ Blue Shield from the billing process. The
amendment to the current medical contract provides Performance
Guarantees, Caps on future pricing increases and other cost
savings programs.
The Richmond County Sheriff’s Office ultimately ended up with
the following enhancements and improvements to the current
contract.
1. Added Tele-medicine at no additional cost
2. On-Site Dialysis – only additional cost is the renting of the
dialysis equipment. – should help in reducing off site dialysis
treatments which can be very costly
3. Increased CCS’s per inmate cost liability from $1500 per
inmate to $1800 per inmate annually – reducing RSCO’s
projected annual liability by approximately $27k
4. Negotiated a renewal cap through 12/31/2018.
Analysis:The annual operating budget of the Richmond County Sheriff's
Office includes funding for the inmate medical contract each year.Cover Memo
Financial Impact:The 2017-2018 Inmate Medical Contract total aggregate cap has
been set at a fixed rate of $425,000 saving the RCSO in excess
cap per inmate medical cost incurred. The Medical Contract will
decrease the current medical services line items within the budget.
Alternatives:NONE
Recommendation:The Richmond County Sheriff's Office recommends that the
Inmate Medical contract be amended and renewed to Correct Care
Solutions for $5,387,124.80 a year. The contract will become
effective on January 1, 2017 to December 21, 2018.
Funds are Available
in the Following
Accounts:
Funds should become available in account 273032511-
5317710/5317711 for the 2017 budget.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Page 1 of 4
SECOND AMENDMENT TO THE HEALTH SERVICES
AGREEMENT AT THE CITY OF AUGUSTA, GEORGIA
(Effective June 1, 2016)
This Second Amendment (this “Amendment”) to the Health Services Agreement
for Augusta, Georgia, dated December 20, 2010 (the “Agreement”) by and between Correct
Care Solutions, LLC (“CCS”) and the City of Augusta, Georgia (“Augusta”) is to be effective as of June 1, 2016.
WHEREAS, the Parties agree to the addition of an EXCESS CAP amount in addition
to the existing PER INMATE CAP; and
WHEREAS, the Parties agree to provide certain DUI Blood Draw services in
accordance with National Commission on Correctional Health Care (“NCCHC”) standards;
and
WHEREAS, the Parties agree to an increased Base Compensation rate in order to ensure continuity of service.
NOW, THEREFORE, in consideration of the foregoing, the mutual covenants
and agreements contained herein and other good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, the Parties agree that:
1. RECITALS. The Parties hereto incorporate the foregoing recitals as a
material portion of this Amendment.
2. AMENDMENT TO ARTICLE I, SECTION 1.2. The Agreement shall be amended by appending to Section 1.2 the inclusion of telemedicine services for
on-call provider coverage, to allow for remote after-hours provider access.
3. AMENDMENT TO ARTICLE I, SECTION 1.5. The Agreement shall be amended by deleting Section 1.5 in its entirety and inserting the following language in lieu thereof:
1.5 Hospitalization & Specialty Services. CCS will arrange for
emergency transportation services, on and off-site specialty services, and for the admission of any Inmate, who in the opinion of CCS’ Medical Director requires hospitalization and will bear the costs thereof; provided that CCS’
liability for costs associated with hospitalizations, all off-site and on-site
specialty services, inclusive of diagnostic procedures, and emergency
transportation services is limited to $1,800 per inmate per Contract Year (the “PER INMATE CAP”), inclusive of all of the following services:
• Inpatient Hospitalization
• Outpatient Services
• Laboratory Services
• Radiology Services (including mobile x-ray services provided on-site)
• Emergency Room Services
Page 2 of 4
• Specialty Care
• Prosthetic Devices
• Physical Therapy Services
• Ambulance Services
• Medications for the treatment of Hepatitis C
• Medications Factors VIII and IX for the treatment of bleeding disorders
• On-Site Dialysis
CCS shall develop a system of determining whether any inmates are eligible for
medical coverage from any third party sources included but not limited to private
health insurance. CCS shall direct off-site providers to bill directly to third party
sources and any payment made to the medical provider by a third party payor for any medical expense shall not be counted toward the PER INMATE CAP.
Augusta reserves the right to renegotiate the PER INMATE CAP and CCS agrees
to negotiate such requested change in good faith. If the Parties cannot in good faith
reach agreement on new compensation terms with an alternative cap, either Party may terminate this Agreement upon 90 days written notice to the other Party.
Consistent with Section 1.9, CCS shall not be responsible for any costs or services
under this Section 1.5 for any individual prior to the completion of the formal
booking process. 1.5.1 Excess Cap. In the event that any cost under this Section 1.5 exceeds the
PER INMATE CAP (“EXCESS COSTS”) in a Contract Year, such
EXCESS COSTS shall be subject to a total aggregate cap of $425,000 per Contract Year, prorated for any partial Contract Year, to be accrued at a rate
of $35,416.67 monthly and prorated for any partial months during
which services are provided (the “EXCESS CAP”). CCS’ maximum
liability for costs under this Section shall be limited to the EXCESS CAP and the PER INMATE CAP.
In the event such costs do not exceed the accrued monthly EXCESS CAP
amounts during a given Contract Year, any remaining amount under the
EXCESS CAP shall be refunded to Augusta. Alternatively, upon mutual agreement, such remaining amount may be applied as a discount during the
immediately following Contract Year. In the event that such costs exceed
the EXCESS CAP, Augusta shall be responsible for reimbursing CCS for
any and all such expenses in accordance with the reconciliation process as
further set forth in Section 1.5.2 below. 1.5.2 Monthly Reconciliation. CCS shall provide Augusta with a monthly
reconciliation that includes any amounts paid by CCS in excess of the
financial limitations set forth in Section 1.15 of this Agreement. The
compensation payable to CCS by Augusta for amounts in excess of the EXCESS CAP shall be in addition to Section 9.1’s Base Compensation and
shall be billed separately from such Base Compensation.
Page 3 of 4
4. AMENDMENT TO ARTICLE I. The Agreement shall be amended by adding a new
Section 1.10 to Article I: 1.10 Collection of Physical Evidence and DUI Blood Draws. CCS shall only collect
physical evidence (e.g., blood, hair, semen, saliva, etc.) within guidelines established
by the NCCHC. If CCS is required to collect physical evidence, Augusta shall be
responsible for arranging any testing and bear the cost of collection and testing the collected evidence. After collecting evidence, CCS shall turn the specimen over to the Sheriff or a court-designated representative for completion of chain-of-custody
evidence. If any CCS staff is required to provide court related testimony, Augusta shall
compensate CCS at a rate of $38.75 per hour including compensation for travel time and
related costs and expenses. In the event that any CCS staff is required to provide court related testimony, CCS staff’s absence shall not be deemed a deficiency under the terms of this Agreement.
5. AMENDMENT TO ARTICLE VII. The Agreement shall be amended by deleting
Section 8.1 in its entirety and inserting the following language in lieu thereof: 8.1 Contract Term. This Agreement will be effective as of 12:01 A.M. on January
1, 2011 for an initial term of five (5) years. This Agreement is renewable under like-
terms for three (3) additional two year terms thereafter, unless either Party delivers
written notice of non-renewal to the other Party at least 90 days prior to the expiration of the then existing term, in which event this Agreement will terminate upon the
expiration of the then-existing term.
Both parties agree hereto to enact the first two-year renewal, making the contract
effective January 1, 2017 to December 31, 2018.
6. AMENDMENT TO ARTICLE IX, SECTION 9.1. The Agreement shall be
amended by deleting Section 9.1 in its entirety and inserting the following language in
lieu thereof:
9.1 Base Compensation. For the period beginning on June 1, 2016 and ending on
December 31, 2016, the annual compensation payable by Augusta to CCS shall be
$5,239,695.75, payable in equal monthly installments of $436,641.32. For the renewal
period beginning on January 1, 2017 and ending on December 31, 2018, the annual
compensation payable by Augusta to CCS shall be $5,387,124.80. The compensation payable during any subsequent renewal period shall be determined in accordance with
Section 9.2. CCS shall invoice Augusta 15 days before the first day of the month for
which services will be rendered, and Augusta agrees to pay CCS on or before the last
day of the month for which services will be rendered. In the event this Agreement
should terminate on a date other than the last day of a calendar month, compensation to CCS will be prorated accordingly for the shortened month.
7. EXHIBIT D. The Parties hereby acknowledge and agree that Exhibit D, attached
hereto, is incorporated into the Agreement and that the performance indicators shall be
applied in accordance therewith.
Page 4 of 4
8. SEVERABILITY. If any terms or provisions of this Amendment or the application
thereof to any person or circumstance shall to any extent be invalid or
unenforceable, the remainder of this Amendment or the application of such term or
provision to person or circumstances other than those as to which it is held invalid or unenforceable shall not be affected thereby and each term and provision of this
Amendment shall be valid and enforceable to the fullest extent by law.
9. REMAINING PROVISIONS. The remaining provisions of the Agreement not
amended by this Amendment shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties have caused this Amendment to be executed in
their names or their official acts by their respective representatives, each of whom is duly
authorized to execute the same.
REMAINDER OF PAGE INTENTIONALLY BLANK
AGREED TO AND ACCEPTED AS STATED ABOVE:
City of Augusta, Georgia Correct Care Solutions, LLC
By: _
Name:
Title:
Date:
By: _
Name: Chris Bove
Title: President
Date:
Commission Meeting Agenda
1/17/2017 2:00 PM
State Court Accountability Court Grant Approval
Department:Richmond County Accountability Court
Department:Richmond County Accountability Court
Caption:Motion to approve acceptance of State grant in the amount of
$19,200 to support the operations of the State Court's DUI court
program for the period of 1/1/17 - 6/30/17. $2,133 or 10% cash
match funding source is from 204022320-3511410. (Approved
by Public Safety Committee January 10, 2017)
Background:The Criminal Justice Coordinating Council has awarded the State
Court of Richmond County's DUI court program a supplemental
grant for $19,200 to support the operation of its DUI court
program. These funds are used to assist with alcohol/drug
screening supplies and to assist those with a financial hardship
remain in the program. This award is effective 1/1/17 - 6/30/17.
Analysis:
Financial Impact:The State court was awarded a total award of $99,000 and this
supplemental award was granted in addition to those funds.
Alternatives:None
Recommendation:Approve
Funds are Available
in the Following
Accounts:
Funds account in 220
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
AUGUSTA, GEORGIA
New Grant Proposal/APPlication
Before a Department/agency may apply for the grant/award on behalf of Augusta Richmond County, they must first obtain approval
signature from the Administrator and the Finance Director. The Administrator will obtain information on the grant program and
requirements from the funding agency and review these for feasibility to determine if this grant/award will benefit Augusta
Richmond County. The Finance Director will review the funding requirement to determine if the grant will fit within our budget
structure and financial goals.
Proposal Project No. Project Title
PR000059 STATE CT CJCC FYl7 Accountability Court F Program Supplemental
RequEsting supplementai grant bffered by the Criminal JustiCe Coordinating
Council for the State Court Accountability Court DUI Program.
Cash Match: l0% Cash match funding source is ftom 204022320-351 14l0
EEO required - No
EEO Dept. Notified: No
Start Date: 0110212017 End Date: 0613012017
Submit Date: 0912712016 Department: 026
Total Budgeted Amount: 54,760.00 Total Funding Agency:
ADMINISTRATO R'S O F FICE
sEP 3 0 2016
Sponsor: GM00l2 Criminal Justice Coord Co
Sponsor Type: $ State
PurPose: 4 DUI courts
contacts
AUGUSTA.RICHMOND COUNIY
State Court Cash Match? Y
48,676.00 Total Cash Match: 6,084.00
Flow Thru ID:
NameType
I GMI00l Page, Crystal (706)849-3484
Type
FA -PJ-R. SLABY
Approvals
Date
0912712016 Dept. Signature:
Grant Coordinator Signature:
reviewed the Grant application and enclosed materials and:
ind the grant/award to be feasible to the needs of Augusta Richmond County
o Deny the request
2.) I \zde reviewed the Grant application and enclosed materials and:
,,/orrrou"the Department Agency to move forward with the application./
Q-3O-rc,
Date
the external auditors with information on all grants for compliance and
ion requirements as by the State and Federal Government.
the requestt
will also be used
Finance Director
User:
Report:
- Manhong He Current Date:
Current Time:
09D8/2016
l62047GMl000_PROPOSAL - GM1000: Grants Management: I
l.) r
olrh
NATHAN DEAL
GOVERNOR
br-fuuL Coly,
JAY NEAL
INTERIM EXECUTIVE DIRECTOR
At the direction of the Funding Committee under the Council of Accountability Court Judges [CAC]) the
Criminal Justice Coordinating Council TCICC) is pleased to announce that it is seeking applications for
competitive funding for qualified new and existing Accountability Courts in the State of Georgia.
For EXISTING Courts
Eligibility
Applicants are limited to local entities for Accountability Courts.
.
Felony Court submissions are limited to one application per circuit, per court type (i.e. Adult Drug, Veterans,
or Mental Health Court) unless the courts are distinctly different as evidenced by different team members.
State and Juvenile Court submissions are limited to one application per county, per court type [i'e. DUI,
Family Dependency Treatment, Misdemeanor Drug, fuvenile Drug, or Juvenile Mental Health Court).
Deadline
Applications are due by 5:00 p.m. on Friday, October L4,2016.
Available Funding
The amount available for distribution will be determined by the Council of Accountability Court Judges
Funding committee. THIS GMNT IS NOr INTENDED TO FUND YOUR PROGMM 1000/o.
There is a 10% cash match requirement. Please note: this match may likely increase every year.
For this grant period, grant funds request will only be accepted for area in which courts can justify a need
for additional funds. Those areas are limited to; drug testing supplies,,surveillance, and treatment
[personnel, treatment supplies, and/or related to ancillary services). Request for funding made outside of
those areas will not be considered by the Funding Committee.
Award Period
fanuary 1, 20L7 through June 30, 2017.
Release Date: September 15.2016
FY'17 Supplemental Grant' Existing Courts ' Instructions
State of Georgia
SECTION I: OVERVIEW AND INSTRUCTIONS
Criminal Iustice Coordinating Council
The Criminal Justice Coordinating Council is designated by the Governor of Georgia as the State Administering
Agency for criminal justice and victims'assistance programs. Created by the General Assembly (O'C'G'A' S 35-
Oe-Zl, ttre Council is comprised of twenty-four members representing various components of the criminal
justice system.
Overview of the State of Georgia's Accountabili$r Court Funding Program
The Council of Accountability Court of Judge (CACJ) was created in 2015 by the Georgia Legislature and by
Governor Nathan Deal to provide courts with the critical funding necessary to support the growth of
Accountability Courts in Georgia to reduce the prison population'
How to Apply
Interested applicants should review the FY'17 Supplemental Solicitation Packet in its entirety, and submit the
completed application, including the requested information and all required attachments, using the link on the
CJCC-'s website at cjcc.georgia.gov on or before 5 p.m., October 14,2076. This form and provided budget detail
aie the onty "c."fiiU[ fo.*"tr for submitting the narratives and budget for this funding year. Any application
that does not adequately answer atl applicabli questions witt be considered incomplete and will not be reviewed
for funding.
Match Requirement (10 percent CASH rnatch)
Applicants must identify the source of the 10 percent non-state portion of the total project costs and how they
*ii ur" match funds. Mitch is restricted to the same uses of funds as allowed for the state funds. Applicants
may satisfy this match requirement with cash only (no in-kind servicesJ.
Match Walver: The CACJ may waive the match requirement upon a determination of fiscal hardship. To be
considered for a waiver of match, a letter of request signed by the Authorized Representative or Program Judge
must be submitted with the grant application defining the fiscal hardship. Fiscal hardship is defined in terms
related to reductions in overill budgets, furloughing or reductions in force of staff or other similar documented
actions by the local governing authority which have resulted in severe budget reductions. A match waiver
request must be submitted as a separate attachment to the application and titled as the " Match Waiver."
NOTE: The budget detail should distinguish the cash matched funds, by putting the amount of the matching
funds in the "mitch" column. You do NOT need to match every item you are requesting, but must supply a 10o/o
match in the overall budget request. The match must be from one of the allowable categories.
Mn"formula for calculating the match is: Requested Grant Amount divided by 9 = Required Match
/ N Exampte:
10 percent match requirement for a state award amount of $100,000, match would be calculated as follows:
State Award/9 = Match
Ex. $100,000 /9 = $71,171
FY'17 Supplemental Grant' Existing Courts' Instructions 2
SECTION II: SOLICITATION PROCESS
please read and understand the Certification for Accountability Court Funding (page 24 of the application) before
completing the application. AII accountability courts are required to submit a proposed budget/narrative for all funds
requested through this grant.
Existing Courts
Answer all of the questions in the application, unless noted otherwise.
Application Review
Applications will be reviewed and assessed by the CACf Funding Committee members and its designated
representatives who will consider the following:
1. past compliance with all financial and programmatic reporting requirements;
2. Overall quality and completeness of the application;
3. Demonstration of clear, measurable and appropriate standards;
4. Demonstration of need including geographic location, local demographics, local statistics, other
financial resources, etc.;
S. Adequate correlation between the cost ofthe project and the objective(s) to be achieved; and
6. Sharing resources among each accountability court within the circuit is strongly encouraged. All
applications within each circuit will be reviewed together'
Only complete applications received by the deadline will be reviewed. When an application is received by
the CJCC, there ij no commitment on the part of the CACI Funding Committee to fund an application or
to fund it at the amount requested. All areas of the budget are subject to review and approval. Decisions
related to these budget "."r, ,r" based on both eligibility and reasonableness. The CACJ Funding Committee
has full discretion tJdetermine the reasonableness of budget items based on both objective and subjective
decision-making tools. See "Restrictions on Use of Funds" subsection below to determine whether budget items
requested are allowable prior to submitting your budget"
Applications for funding will undergo several reviews. At any point during these reviews, a decision not to fund
a pioject or any part thfreof may be made. These decisions are within the complete discretion of the CACJ
Funding Committee.
Funding Decisions
All funding decisions related to CJCC applications received in response to this solicitation are made by the CAC)
Committee and are based on the availability of funding. The Council will inform the applicants of funding
decisions through grant awards. Applicants should not make assumptions regarding funding decisions until
they have received official written notification of awards or denials signed by the CJCC Council Director.
Once an award is made, the CACJ in conjunction with CJCC, maintains discretion to determine that a grantee is
not compliant with applicable policies, and upon such a determination may terminate further funding and
require reimbursement of grant funds to the CACJ.
Restrictions on Use of F'unds
For this grant period, grant funds request will only be accepted for area in which courts can justify a need for
addition;l funds. Those areas are limited to; drug testing supplies, surveillance, and ffeatment (personnel,
treatment supplies, and/or related to ancillary services). Request for funding made outside of those areas will
not be considered by the Funding Committee.
Supplantation
Funds must be used to supplement existing funds for program activities and cannot replace or supplant funds
tlat have been appropriated for the same purpose
Generally, supplanting occurs when a local government or program reduces local or other available funds for
an activity specifically because state funds are available (or expected to be available) to fund that same activity.
When supplanting is not permitted, any State grant funds may not replace any local, or other available funds
that have been appropriated or allocated for the same purpose. In those instances when a question of
supplanting arises, the applicant or grantee will be required to substantiate that the reduction in non'state
FY'17 Supplemental Grant' Existing Courts ' Instructions 3
resources occurred for reasons other than the receipt or expected receipt of state funds.
SECTTON III: POST.AWARD REQUIREMENTS
Grant Acceptance
Grantees wishing to accept Fy'17 funding must submit signed Sub-Grant Award Letters and Special Conditions
to the CJCC OfficE so itis received no latei than 5 p.m., Decemb er 37,2016. CACJ Funding Committee will
assume your court rejects its FY'17 award if these acceptance documents are not received by this submission
deadline.
Special Conditions
At the time of the grant award, the CACJ Funding Committee will assign special conditions, as deemed
appropriate for thi program. The special conditions will outline the grantee's responsibilities, as well as state
.elut"tions that muit be followed, as a condition of accepting the grant award for the approved program. The
sp-ecial conditions will be included in the award packet and must be reviewed, signed and returned to CJCC by 5
p.m., Decemb er 3L, 2016 (see above).
One half of all awarded funding must be requested in that quarter's SER each reporting period. This
means that the expenditure must be paid by your local funding agency and CJCC reimbursement has
been requested w-ithin that reporting period. Any unused funds each quarter end will be retained by
the CfCC to be managed bY the CACI.
This is a reimbursementgranL If awarded funds, your court will be required to submit check stubs and
copies of invoices to CICC for reimbursement on a quarterly basis'
Trainlng is REQUIRED for each court that accepts grant funding. Please
see www.gaaccountabilitycourts.qrg or the training dates and required attendees. Expenses for training
will be reimbursed by the CACf Funding Committee.
Renorting Requirements
Recipients of this FY'17 grant award will be required to complete and submit SER and the CACI Program
Report due no later thai 15 days after each quarter end. Failure to submit reports in a timely fashion could
result in an end to grant funding. Please see the CACJ website for details pertaining to reporting;
http ://www.gaaccountabilitycourts.org/reporting
o SER fsubgrant Expenditure Requests)r Reimbursement requests for expenses incurred during the
grani period on either a monthly or quarterly basis. To request reimbursement, the recipient must
submii a financial report within fifteen days of the month's end date, to their designated grant
sPecialist.
FY'17 Supplemental Grant' Existing Courts ' Instructions 4
Commission Meeting Agenda
1/17/2017 2:00 PM
Motion to Abandon a Portion of Emmett Street Lane
Department:Law
Department:Law
Caption:Motion to determine that a portion of Emmett Street Lane as
shown on the attached pat has ceased to be use by the public to the
extent that no substantial public purpose is served by it or that its
removal from the county road system is otherwise in the best
public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned
property to be quit-claimed to the appropriate party(ies), as
provided by law with an easement being retained over any
existing water/sewer lines (or if relocated over the new utility
lines with old lines and easement being abandoned in place) as
directed the Augusta Utilities Department, and an easement being
granted by the acquiring party(ies) in favor of Augusta (and the
public) for ingress/egress from the remainder of Emmett Street
Lane to Druid Park Avenue as directed by the Augusta
Engineering Department. (Approved by Engineering Services
Committee January 10, 2017)
Background:Southeastern Property Acquisitions, LLC (“Southeastern”) has
requested that a portion of Emmett Street Lane be
abandoned. Other than one parcel, Southeastern has entered into
contracts to purchase the properties located adjacent to the
portions of the lane requested to be abandoned. The owner of the
parcel that is not under contract has agreed to the
abandonment. Acquisition of the portion of the lane is necessary
for Southeastern to develop the surrounding property. The
intended development is a Class “A” medical office building
which will support Augusta University. Southeastern has agreed
to dedicate an ingress/egress through its planned parking lot to
allow the remainder of Emmett Street Lane to have ingress and
egress to Druid Park Avenue. The abandonment request has been
reviewed by all essential county departments and administrators
and approvals were received regarding this abandonment
request. The legal description of the property to be abandoned
along with a copy of the plat are attached.
Cover Memo
Analysis:In addition to the information provided in the above Background
section, publication notices will be made for a public hearing to be
held, with results to be presented to the Commission. Notice to the
property owners located hereon will be made pursuant to
O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of the public hearing.
Alternatives:Approve or deny the request to determine that a portion of Emmett
Street Lane should be abandoned.
Recommendation:Approve the determination and request for abandonment of a
portion of Emmett Street Lane as shown on the attached plat
pursuant to O.C.G.A. §32-7-2, with the abandoned property to be
quit-claimed to the appropriate party(ies) as allowed by law, with
an easement being retained over any existing water/sewer lines (or
if relocated over the new utility lines with old lines and easement
being abandoned in place) as directed the Augusta Utilities
Department, and an easement being granted by the acquiring party
(ies) in favor of Augusta (and the public) for ingress/egress from
the remainder of Emmett Street Lane to Druid Park Avenue as
directed by the Augusta Engineering Department.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Emmett Street Lane1
Properties Being Purchased for New Development
Emmett Street Lane2
1726 McAnally St
1726 McAnally St
1128, 1132 Druid Park 1140, 1142 Druid Park
1131, 1133, 1135,
1137, 1139 Emmett St
1140, 1142 Druid Park
Property Pictures
Emmett Street Lane3
McAnally St.
View From McAnally St.View From McAnally St.View From North Edge of
Development Toward Parnell St.
McAnally St.Parnell St.
Alley Views
Emmett Street Lane4
Main Entrance View
McAnally St. View
New Building Elevations
Emmett Street Lane5
Druid Park View-Looking North
Druid Park View-Looking South
New Building Elevations
Emmett Street Lane6
Site Plan for New Development
Emmett Street Lane7
Portion of Alley to be Abandoned
Emmett Street Lane8
New Alley Traffic Pattern
Commission Meeting Agenda
1/17/2017 2:00 PM
Motion to Abandon Franklin Lane from Tuttle Street Eastward to Terminus
Department:Law
Department:Law
Caption:Motion to determine that Franklin Lane from Tuttle Street
eastward to the terminus as shown on the attached plat has ceased
to be used by the public to the extent that no substantial public
purpose is served by it or that its removal from the county road
system is otherwise in the best public interest, pursuant to
O.C.G.A. §32-7-2, with the abandoned property to be quit-
claimed to the appropriate party(ies), as provided by law and an
easement to be retained over the entire abandoned portion for
existing or future utilities as directed by Augusta Engineering
Department and Augusta Utilities Department. (Approved by
Engineering Services Committee January 10, 2017)
Background:Troy Jordan, on behalf of his client, has requested that the lane be
abandoned. Mr. Jordan is assisting a client who owns properties
surrounding Franklin Lane. The lane lies between the client’s
properties. The abandonment request has been reviewed by all
essential county departments and administrators and approvals
were received to this abandonment request. The legal description
and plat of said lane have been reviewed
Analysis:In addition to the information provided in the above Background
section, publication notices will be made for a public hearing to be
held, with results to be presented to the Commission. Notice to the
property owners located thereon will be made, pursuant to
O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that Franklin Lane be
abandoned.
Recommendation:
Approve determination and request for abandonment of Franklin
Cover Memo
Lane pursuant to O.C.G.A. §32-7-2, with the abandoned property
to be quit-claimed to the appropriate party(ies) as allowed by law,
and an easement(s) as directed by the Augusta Engineering
Department and the Augusta Utilities Department to be retained
over the entire abandoned portion for existing or future utilities
and drainage.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/17/2017 2:00 PM
Motion to Authorize Condemnation to Acquire Title of a Portion for Temporary Easement - 2702
Wellington Drive (Parcel 025-4-125-00-0)
Department:Law
Department:Law
Caption:Motion to authorize Condemnation to acquire title of a portion of
property for Temporary Easement - 2702 Wellington
Drive (Parcel 025-4-125-00-0). (Approved by Engineering
Services Committee January 10, 2017)
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner as to the property's value and
therefore seeks to acquire through condemnation. In order to
proceed and avoid further project delays, it is necessary to
condemn a portion of subject property. The required property
consists of 1,485.98 sq. ft. temporary easement.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny
Recommendation:Approve
Funds are Available
in the Following
Accounts:
PI# 0011413 G/L: 328-041110-57.51110 J/L:
211828704.57.51110
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/17/2017 2:00 PM
Motion to Authorize Condemnation to Acquire Title of a Portion of Property – 2065 Willow Street (7,500
sq. ft.) (Parcel 087-4-029-00-0)
Department:Law
Department:Law
Caption:Motion to authorize Condemnation to acquire title of a portion of
property – 2065 Willow Street (7,500 sq. ft.) (Parcel 087-4-029-
00-0). (Approved by Engineering Services Committee January
10, 2017)
Background:Owner of property is deceased. Additionally, taxes have not been
paid for many years and there are liens against the property.
Despite repeated efforts the city has been unable to reach an
agreement with the property owner as to the property’s value and
therefore seeks to acquire property through condemnation in order
to proceed and avoid further project delays, condemnation is
recommended to obtain clear title. The required property consists
of 7,500 sq. ft. The appraised value is $7,000.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
AGENDA ITEM __________
EDITION __________
CAPTION: Motion to authorize condemnation to acquire title of a portion of
property for 7,500 sq. ft. (Parcel 087-4-029-00-0)
2065 Willow Street
BACKGROUND: Owner of property is deceased. Additionally, taxes have not been
paid for many years and there liens against the property. Despite
repeated efforts the city has been unable to reach an agreement with
the property owner as to the property’s value and therefore seeks to
acquire property through condemnation In order to proceed and
avoid further project delays, condemnation is recommended to
obtain clear title. The required property consists of 7,500 sq. ft.
The appraised value is $7,000.00.
ANALYSIS: Condemnation is necessary in order to acquire the required
property.
FINANCIAL IMPACT: The necessary costs will be covered under the project budget.
ALTERNATIVES: Deny condemnation.
RECOMMENDATION: Approve condemnation.
AGENDA DATE: January 10, 2017.
DEPARTMENT
DIRECTOR: FUNDS ARE AVAILABLE IN THE
FOLLOWING ACCOUNTS:
G/L: 328-041110-52.12122
J/L: 212828203-52.12122
ADMINISTRATOR: _________________________ FINANCE: _______________________________
DATE: November 10, 2016
TO: The Honorable Hardie Davis, Jr. Mayor
Members of the Augusta Commission
Members of the Public Services Committee
FROM: Randolph Frails, Esquire and Andrew MacKenzie, General Counsel
SUBJECT: Acquisition of 7,500 sq. ft. to City of Augusta, Georgia from
Colden R. Battey, Oscar Dunn, Ephraim Dunn, John H. Wilkens
Commission Meeting Agenda
1/17/2017 2:00 PM
Motion to Authorize Condemnation to Acquire Title of a Portion of Property for Right-of-Way and
Temporary Easement - 2648 Wheeler Road
Department:Law
Department:Law
Caption:Motion to authorize Condemnation to acquire title of a portion of
property for Right-of-Way and Temporary Easement - 2648
Wheeler Road (Parcel 033-2-112-00-0). (Approved by
Engineering Services Committee January 10, 2017)
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner as to the property's value and
therefore seeks to acquire through condemnation. In order to
proceed and avoid further project delays, it is necessary to
condemn a portion of subject property. The required property
consists of 204.69 sq. ft. for right-of-way and 426.97 sq. ft.
temporary easement.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny
Recommendation:Approve
Funds are Available
in the Following
Accounts:
PI# 0011413 G/L: 328-041110-57.51110 J/L:
211828704.57.51110
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/17/2017 2:00 PM
Storm Water Flooding Mike Padgett Hwy.
Department:
Department:
Caption:Motion to approve the Engineering and Utilities Departments
developing a joint plan to correct the storm water flooding and the
overflowing of the sewage systems in the Rocky Creek basin in
the general area between Peach Orchard Rd and Mike Padgett
Hwy bordered by Smith Dr. and Scott Rd. (Approved by
Engineering Services Committee January 10, 2017)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/17/2017 2:00 PM
Street Light Request Haynes Station Phase 4 & 6
Department:Traffic Engineering
Department:Traffic Engineering
Caption:Motion approve the amount of $24,000.00 to have 39 Streetlights
added to Corpse Drive, Clifford St., Crawley St., and Summerton
Dr. in the Haynes Station subdivision at a cost of $1,014.00 per
month thereafter. This is also to approve a new lighting tax
district for the 119 lots associated with above roads. Funding is
available in the Street Lighting budget account
#2760416105312310. (Approved by Engineering Services
Committee January 10, 2017)
Background:Georgia Power Company will install 39 lights in the Haynes
Station Subdivision. The cost of this installation is $24,000.00
which will be paid from the Street Light Budget account and then
reimbursed over the next 2 years by the special taxing district that
is being created with the lots associated with the street lights. The
Yearly cost for these light will be $12,168.00 to be paid for by the
119 lots associated with these roads in a special taxing district to
appear on the 2017 tax bill. The cost per lot to be added to the tax
bill is $213.48 for the first 2 years to cover up front cost and
$112.48 per year thereafter to cover the cost of the light and
maintenance.
Analysis:The cost proposal was received by Georgia Power on October 20,
2016 in the amount of: CONTRACTOR BID Georgia Power
Upfront Cost - $24,000.00 Yearly Cost - $12,168.00
Financial Impact:Adequate funds are available and expenditure of this amount will
leave sufficient funds for any emergencies that may arise before
the end of the year.
Alternatives:1). Approve installation of new streetlights by Georgia Power
Company in the amount of $24,000.00 and approve the creation of
a new taxing district in the Haynes Station Subdivision for Phase
4 & 6 in the amount of $213.48 for the first two years and $112.48
Cover Memo
thereafter for the 119 lots associated. 2). Do not approve and
disregard proposal.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
276-04-1610-5312310
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/17/2017 2:00 PM
Street Light Request Manchester Section 7
Department:Traffic Engineering
Department:Traffic Engineering
Caption:Motion to approve the amount of $3,345.28 to have 8 Streetlights
added to Weldon Adams Dr., Ken Miles Dr., and Ted Tidwell Ln.
in the Manchester subdivision at a cost of $120.00 per month
thereafter. This is also to approve a new lighting tax district for
the 27 lots associated with above roads. Funding is available in the
Street Lighting budget account #2760416105312310. (Approved
by Engineering Services Committee January 10, 2017)
Background:Jefferson Energy Company will install 8 lights in the Manchester
Subdivision. The cost of this installation is $3,345.28 which will
be paid from the Street Light Budget account and then reimbursed
over the next 2 years by the special taxing district that is being
created with the lots associated with the street lights. The Yearly
cost for these light will be $1,440.00 to be paid for by the 27 lots
associated with these roads in a special taxing district to appear on
the 2017 tax bill. The cost per lot to be added to the tax bill is
$120.58 for the first 2 years to cover up front cost and $58.63 per
year thereafter to cover the cost of the light and maintenance.
Analysis:The cost proposal was received by Georgia Power on October 20,
2016 in the amount of: CONTRACTOR Jefferson Energy BID
Upfront Cost - $3,345.28 Yearly Cost - $1,440.00
Financial Impact:Adequate funds are available and expenditure of this amount will
leave sufficient funds for any emergencies that may arise before
the end of the year.
Alternatives:1). Approve installation of new streetlights by Jefferson Energy
Company in the amount of $3,345.28 and approve the creation of
a new taxing district in the Manchester Subdivision for section 7
in the amount of $120.58 for the first two years and $58.63
thereafter for the 27 lots associated. 2). Do not approve and
disregard proposal. Cover Memo
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
276-04-1610-5312310
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/17/2017 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Commission held January 3rd and Special Called meeting held
January 10, 2017.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda Commission Chamber - lt3l20l7
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Jefferson, Guilfoyle, Sias,
Frantom, M. Williams, Smith, Fennoy, D. Williams, Hasan and Davis,
members of Augusta Richmond County Commission.
NVOCATION: Pastor Matt Rich, Reid Memorial Presbyerian Church.
PLEDGE OFALLEGIANCE TO THE FLAG OF THE L]NITED STATES OF AMERICA.
RECOGNTTTON(S)
Employee of the Month
A. Congratulations! Mr. Joe Blount, Augusta Utilities Department, January Item
Employee of the Month. Action:
None
lB ItemApprovelsheet.html
Motions
Motion;---'"- Motion Textrype
Recognition of Mr. Joe Blount as the
January Employee of the Month.
ELECTION OF OFFICER(S)
B. Election of Mayor Pro-Tempore for 2017-lg.
IB ItemAnorovelSheet.html
Motions
Motion Motion TextI VDE
Made Seconded MotionBy By Result
Item
Action:
Approved
Motion
ResultMade By Seconded By
Mr. Guilfoyle nominates
Mary Davis for Mayor
Pro Tem position. (Vote
Approve was taken after
nominations were closed)
Mr. Fennoy abstains.
Motion Passes 9-0 -1.
Motions
Motion;----- Motion TextI ype
Commissioner
Wayne
Guilfoyle
Commissioner
Ben Hasan Passes
Made By
Appointments of the 2017-18 Standing
Committees are as follows:
Administrative Services - Marion
Williams, Chairman; Andrew Jefferson,
Vice Chainnan; Mary Davis and Dennis
Williams, members; Engineering
Services - Bill Fennoy, Chairman; Ben
Hasan, Vice Chaiflnan; Grady Smith and
Sean Frantom, members; Public Safety -
Dennis Williams, Chairman; Grady
Smith, Vice Chainnan; Andrew Jefferson
and Sammie Sias, members; Finance -
Sean Frantom and Sammie Sias, Ben
Hasan and Wayne Guilfoyle, members;
Public Services - Wayne Guilfoyle,
Chairman; Bill Fennoy, Vice Chairman;
Mary Davis and Marion Williams,
members; Ex-officio members :
Richmond County Board of Health,
Sammie Sias; Augusta Aviation
Commission Bush Field, Sammie Sias;
Greater Augusta Arts Council, Wayne
Made Seconded Motion
By By Result
Seconded
By
Motion
Result
C.
A ^_-^-,^ Motion to approve Commissioner
^pprove closing the nominations. Grady Smith
Appointment of 2017-18 Standing Committees.
B ltemAoorovalsheet.html
Motions
Motion;----- Motion Textrype
Item
Action:
Approved
Guilfoyle; Augusta Library Board of
Trustees, Bill Fennoy; General Aviation
Commission Daniel Field, Grady Smith;
Richmond County Board of Education,
Dennis Williams; Family Connection,
Andrew Jefferson; Richmond County
Hospital Authority, Ben Hasan;
Emergency 9l I Chairman, Dennis
Williams; Tax Assessors Board, Andrew
Jefferson and Sean Frantom; CSRA
Regional Development Authority, Mary
Davis; Downtown Development
Authority, Bill Fennoy; Land Bank
Authority, Ben Hasan.
Motions
Motion Motion Text Made Seconded MotionrYPe By By Result
Mr. M. Williams nominates Sean
Frantom as Finance Chairman. (Vote
was taken after nominations were
closed)
Voting No: Commissioner
William Fennoy, Commissioner Ties
Ben Hasan, Commissioner
Andrew Jefferson, Commissioner
Sammie Sias, Commissioner
Dennis Williams.
Motion Ties 5-5.
Motions
Motion Motion Text Made Seconded MotionlYPe By By Result
Mr. Hasan nominates Sammie Sias as
Finance Chairman. Mr. M. Williams
abstains. (Vote was taken after
nominations were closed)
Voting No: Commissioner FailsMary Davis, Commisioner
Sean Frantom, Commissioner Wayne
Guilfoyle, Commissioner
Grady Smith.
Motion Fails 5-4 -1.
Motions
f#:"' Motion rext Made By seconded By f*llf
Motion to aoorove ^^ , . ".," Commissioner CommissionerApprove closmg the :^-.;;^^^_----- ;--;1.:-,; -- Passes,on,ir7tioirr. Ben Hasan Grady Smith
Motions
ryrtl" Motion Text Made By seconded By H:lli,,,
Mr. Guilfoyle nominates
Sean Frantom as Finance
Chairman. (Vote was
taken after nominations
were closed)
Voting No:
Commissioner Commissioner Commissioner
William Fennoy, Wayne Marion PassesCommissioner Guilfoyle Williams
Ben Hasan,
Commissioner
Sammie Sias,
Commissioner
Dennis Williams.
Motion Passes 6-4.
Motions
Y.lil" Motion Text Made By Seconded MotionlYPe -'^"- -r By Result
Mr. Hasan nominatesd . ^. CommissionerDammle stas as tstnancechairman Ben Hasan
No action is taken on this nomination due to the passage of the nomination of
Mr. Frantom.
Motions
X:'1"' Motion Text Made By seconded By MotionrYPe ''---- -r Result
Motion to approve ^Approve closinjih.--'--'- Commissioner Commissioner
,ro_irrffi.. Mary Davis Grady Smith Passes
Motions
Motion Motion Text Made By Seconded By Motion
Type Result
Motion to ratiff all
Approve ffiHfft, ;r:THTt[,i'h, ir"ffT'#,"J" Passes
Motion Passes 10-0.
Motions
Motion Motion Text Made Bv seconded MotionType By Result
Motion to approve the
appointment of Marion
Williams as an ex-officio
member of the Plannins
Approve Commission. Mr. Sia uommlssloner PassesaDsrams. ls Mary Davis
Voting No: Commissioner
William Fennoy.
Motion Passes 8-l -1.
Five (5) minute time limit per delegation
DELEGATIONS
D. Mr. Brian Green. RE: Hosting of collegiate sports venues. Item
Action:
Approved
lB Brian Green l-3,pdf
lB ItemAoorovalsheet.html
Motions
X::"" Motion Text Made By seconded By ffiXillype
Motion to approve
Approve ffixlf;Jlis item as
fi,"Tft"dl,llff ,. ir:[TiJiJ- passes
Motion Passes 10-0.
CONSENT AGENDA
(Items 1-2)
PETITIONS AND COMMUNICATIONS
1. Motion to approve the minutes of the regular meeting of the Commission Item
held December 20,2016. Action:
Approved
lE Resular Commission l\teetinq December 20 2016.odf
B ltemAporovalsheet.html
Motions
|#:"' Motion Text Made By Seconded By f"'rtJii
Motion to
^ aDDrove. Commissioner CommisionerApprove ililrion passes r0- sammie Sias sean Frantom Passes
0.
APPOINTMENT(S)
2. Motion to approve the appointment of Ms. Beatrice Green, to the Augusta- Item
Richmond Library Board of Trustees representing District 4. Action:
Approved
lE Beatrice-Green-Aooointment.pdf
E ItemAoorovalsheet.html
Motions
X:j*1"|l Motion Text Made By seconded By MotionI'ype - ----- -'t -----'--- -" Result
Motion to
^ approve. Commissioner CommisionerApprove Motion Passes l0- Sammie Sias Sean Frantom Passes
0.
,r,f **END CONSENT AGENDA'f '(**AUGUSTA COMMISSION
u3t20t7
AUGUSTA COMMISSION
REGULAR AGENDA
l13t20t7
(Items 3-20)
ADMINISTRATIVE SERVICES
3. Approve the purchase of a pipeline camera system for the Engineering Item
Department - Storm Water Division (Bid 16-255). Action:
Approved
lE Att-pipeline camerr-storm water.pdf
lB 16-255 ITB ro Peper.pdf
B Tab Sheet OFFICALDdf
E l6-255 Department Recommendrtion of Award.pdf
IB MaiLlist and Demandstar Planholders.odf
B ItemApprovalsheet.html
Motions
Y:j1"t Motion Text Made By seconded By MotionType Result
Motion to
^.- ,. _ approve. Commissioner CommisionerApprove ilirion passes r0- Sammie sias sean Frantom Passes
0.
4. Approve the replacement of 2 Gradall excavator trucks for Engineering Item
Department - Storm Water Division (Bid 16-244). Action:
Approved
lB Att-gradell-storm water.ndf
lB 16-244 ITB to Paper.pdf
IB 16-244 TAB sHEf,T oFFICIAL.Ddf
[E 16-244 Department Recommendation of Award.pdf
E Meil List and Demandstar Planholders.pdf
lB ltemAnorovalsheet.html
Motions
*j:"' Motion Text Made By seconded By fffilrype
Motion to
A ___^_-^ approve. Commissioner CommisionerApprove ilotion passes l0- Sammie Sias Sean Frantom Passes
0.
5. Approve the 48-month lease of 2 sewer vacuum trucks for Engineering Item
Department - Storm Water Division (Bid 16- 2l4A). Action:
Approved
[B Att-vac trks-storm water.odf
lB l6-214A Newspap€r Advertisement.pdf
B l6-214.q, tAB SHEET offiriat.pdf
lB l6-214A Department_Recommendation of Award.pdf
B Mait Labets.pdf
lB ItemAonrovalsheet html
Motions
Motion Motion Text Made By seconded By f*ilr ype
Motion to
^ approve. Commissioner CommisionerApprove liIii", prsses l0- sammie sias sean Frantom Passes
0.
6. Update on the status of approved compensation paid to the Planning & Item
Development Board. (Requested by Commissioner Marion Williams) Action:
Approved
lB ItemApprovalsheet.html
Motions
Motion Motion Text Made By Seconded By H:til'l ype
Motion to refer this item
Defer fl"#,-,fiiil:'J;:fi,r ;:rfffif*' s:#Tff,:r passes
Motion Passes 9-0 -1.
7. Update on the new contract with Gold Cross and finding solutions to Item
resolving this issue: 2) Request Gold Cross representatives to be present for Action:
discussions: 3) Update from the Administrator on progress and process of Disapproved
negotiations of new contract. (Requested by Commissioner Wayne
Guilfoyle)
lB ItemApprovalsheet.html
Motions
Motion;"""- Motion Textr ype Made By Seconded By f"'.Xir'
Motion to approve the
contract with Gold Cross
with a subsidy amount of
S900,000 with $520,000
being allocated from the
Contingency Fund for
2017 and task the
Administrator to bring
back a recommendation
to replace the $520,000
by making other
reductions in the 2017
FY budget.
Voting No: Hardie Davis,
Jr., Commissioner
a .-.-..-_-_ William Fennoy,ADDTOVCr r Commtsstoner
Ben Hasan,
Commissioner
Andrew Jefferson,
Commissioner
Sammie Sias,
Commissioner
Dennis Williams.
Motion Fails 5-6.
Votes ties 5-5.
The Mayor votes No.
lB Dennis Williams ltem.ndf
B ItemAporovalsheet.html
Motions
Motion Motion Textrype
Motion to approve. Mr.
Smith abstains. Mr. M.
Williams not voting.
Voting No:
Approve Commisioner
Sean Frantom,
Commissioner Wayne
Guilfoyle.
Motion Passes 6-2 -1.
Made By Seconded By
Commissioner
Wayne
Guilfoyle
Commissioner
Grady Smith Fails
8. Motion to approve $380,000 per the FY 2017 ARC Budget for the contract with Item
Gold Cross. (Requested by Commissioner Dennis Williams) Action:
Approved
Motion
Result
Commissioner Commissioner
Dennis williams B;; il;;; - Passes
9. Approve purchase of furniture for the new Public Defender's Office from Item
Modern Business Systems of Augusta in the amount of $295,899.46. Action:
Approved
le ItemApprovalshect.html
Motions
X:jt1" Motion Text Made By seconded By MotionI'ype "--- -r Result
Motion to
Approve ilf#;"sses r0- S;##,:'Jl*.' S:#Ttrffi passes
0.
FINANCE
10. Motion to approve a funding request of $75K for the Richmond County Board ltem
of Health. (Requested by Commissioner Sammie Sias) Action:
Approved
B Agendr Item Comm. Sias l\tACH, BOH.pdf
E ItemAporovalsheet.html
Motions
Motion Motion Text Made By seconded By ffffi'rype
Motion to approve. Mr.
M. Williams abstains.
Mr. Guilfoyle out.
Voting No:
Commissioner
Approve y:i::,-'r fi,",i,H'I:ffi:r S:ffiil:f*' Fails
uommtstoner
Sean Frantom,
Commissioner
Grady Smith.
Motion Fails 5-3 -1.
Motions
X*:"" Motion Text Made By seconded By MotionIYPe ''-'"- -r Result
Motion to approve
reconsidering this item.
Approve Hl;f;"\)11,ff,i,,.r,. ff###'Ji*.' fi,",il,tr;:ffi'", passes
out.
Voting No:
Commissioner
Grady Smith.
Motion Passes 7-l -1.
Motions
Motion- ----- Motion Textr ype
Motion to approve. Mr.
M. Williams abstains.
Mr. Guilfoyle out.
Voting No:
Approve Commissioner
Mary Davis,
Commissioner
Grady Smith.
Motion Passes 6-2 -1.
IB Aeenda ltem Comm. Sias MACH. BOH.pdf
E ItemApprovalsheet.html
Motions
Motion Motion Text'l vDe
Motion to approve.
Mr. M. Williams
abstains. Mr.
Guilfoyle out.
Voting No:
^ CommissionerAPProve Mary Davis,
Commisioner
Sean Frantom,
Commissioner
Grady Smith.
Motion Fails 5-3 -1.
Motions
Motion Motion Textrype
Made By Seconded By Motion
Result
Commissioner
Sammie Sias
Commissioner
william Fennoy Passes
11. Motion to approve a request $25K for MACH Academy to support the Item
services they provide to our community youth. (Requesied by Action:
commissioner sammie sias) Disapproved
Made By Seconded By Motion
Result
Commissioner
William
Fennoy
Commissioner
Ben Hasan Fails
Motion
ResultMade By Seconded By
Motion to approve
reconsiderating this
item. Mr. M. Williams
abstains. Mr.
Approve Guilfoyle out.
Voting No:
Commissioner
Grady Smith.
Motion Passes 7-l -1.
Motions
Motion;----- Motion TextI ype
CommissionerWilliam Passes
Fennoy
Commissioner
Sammie Sias
Motion to approve.
Mr. M. Williams
abstains. Mr.
Guilfoyle out.
Voting No:
^., commissioner commissioner commissioner
Approve ---""..':"-:'*^ :"""':'"::"-^ William Fails- -rr^ " ' - Mary Davis, Sammie Siascommisioner FennoY
Sean Frantom,
Commissioner
Grady Smith.
Motion Fails 5-3 -1.
12. Consider a request from Ms. Marci Miller of the Savannah RiverKeeper Item
regarding a waiver of the fees charged by the Augusta Port Authority. (No Action:
recommendation from X'inance Committee December 3, 20L6 Rescheduled
and deferred from the December 17th Commission Meeting)
lE Savannah RiverKeeoer l2-13-l6.odf
B ItemAoprovalsheet.html
Motions
Motion MotioType T"*t 'o Made BY
Approve Motion to Commissionerr-r- - - approve. Ben Hasan
No action is taken on this motion due to
motion.
Motions
Made By Seconded By
Seconded By
Commissioner
William Fennoy
Motion
Result
Motion
Result
Other
the passage of the substitute
f#:"' Motion rext Made By Seconded By fffi,,,
SubstituteDeny ,"#;;;;deny Commissioner Commisioner rr7''r r
the request.
Motions
ffi':'" Motion Text Made By seconded By f*tjil
Substitute motion to
refer this item back
to committee. CommissionerDefer voting No: commissioner
commissioner william Fennoy Andrew Passes
Jefferson
Ben Hasan.
Motion Passes 9-1.
PETITIONS AND COMMUNICATIONS
13. Motion to approve resolution in support of Casino Gaming in Georgia that Item
provides additional funding for needs based education and for other purposes. Action:
Approved
B Asenda ltems Resolution of Sunport l.3.l7.pdf
lE ItemAonrovalsheet.html
Motions
Y:j*1" Motion Text Made By seconded By Motion'l'ype '.----- -'1 --------- -'l Result
Motion to
Aoorove approve. Commissioner Commisionerrr Motion Passes 10- Sammie Sias Sean Frantom Passes
0.
14. Motion to adopt a Resolution in support of Augusta, Georgia Nonpartisan Item
elected officials taking office on August lst each year. (Requested by Action:
Commissioner Wayne Guilfoyle) Disapproved
E Resolution - Nonpartisan Elections.pdf
E ItemAnorovalsheet.html
Motions
Motion Motion Text Maie By Seconded By Motion
15. Motion to approve resolution for allocation of contingency funding.
Type
Motion to approve.
Voting No:
Commissioner
William Fennoy,
Commissioner
Ben Hasan,
Commissioner
Andrew Jefferson,
Approve Commissioner
Sammie Sias,
Commissioner
Grady Smith,
Commissioner
Dennis Williams,
Commissioner
Marion Williams.
Motion Fails 3-7.
lE Agenda ltems Resolution of Suonort,odf
E ltemAoprovalsheet.html
Motions
Motion;---"" Motion Textr ype
Delete
Commissioner -M;;;;i' -' Fals
Commissioner
Wayne
Guilfoyle
Result
Motion
Result
Motion
Result
Item
Action:
Approved
Made By Seconded By
Motion to delete this .. ^ uommtsslonerItem lrom the agenda. ^ . ^.Motion Passes to-0. sammle slas
Commisioneril;; i;;;; Passes
16. Motion to approve resolution in support of moving non-partisan elections to Item
November to coincide with Richmond County School Board elections. Action:
Approved
tB Asenda Items Resolution of Sunnort-ndf
B ItemAoorovalsheet.html
Motions
Motion Motion Textlype
Motion to
Made By Seconded By
approve.
Approve Motion Passes 10-
0.
APPOINTMENT(S)
17. Motion to approve the reappointment of Darren Smith and Brad U.ry, Itemeffective immediately and terms ending December 31, 21l1;Booker i. Action:Roberson and Bonita Jenkins effective immediately and terms ending ApprovedDecember 31, 2020 to the Augusta-Richmond County Coliseum Authorifl
(Requested by commissioners sean Frantom and Ben Hasan)
IB Smith fTsrv Roberson Jenkins annointments.ndf
lB House Bill 8l3.odf
IB ltemApprovalsheet html
Commissioner Commissioner
Marion williams Ben Hasan Passes
Motions
Motion Motion TextI ype
Motion to
^ ZDDTOVE.APProve vtotion passes lo-
0.
Made By Seconded By Motion
Result
Commissioner Commisioner
Sammie Sias Sean Frantom Passes
18. Motion to approve the reappointments of Bill Lee to the Board of Tax
Assessors effective April 25, 2017 term ending April 24, 2021 and Renee
D'Antignac effective immediately term ending April 24,2020. (Requested by
Commissioners Sean Frantom and Ben Hasan)
Item
Action:
Approved
E Tax Assessors Board Annointments l-3.od{
IB ItemApprovalsheet.html
Motions
Motion Motion Textr ype
Motion to approve.
Voting No:
Approve Commissioner
Marion Williams.
Motion Passes 9-1.
ADMINISTRATOR
MotionSeconded BY Resurt
Commisioner
s"un rru"to- Passes
Made By
Commissioner
Ben Hasan
19. Approve calendar of strategic workshops for early 2017.
Motion
Result
Motion
Result
Passes
Item
Action:
Approved
Item
Action:
None
E ltemAonrovalsheet.html
Motions
*j:"' Motion Text Made Byrype
Motion to, aDDrove.APProve vtotion passes lo-
0.
Motions
r#:"' Motion rext Made By
Motion to
^ approve.APProve uotion passes lo-
0.
Commissioner Commisioner
Sammie Sias sean Frantom Passes
Commissioner
Sammie Sias
Seconded By
Seconded By
Commisioner
Sean Frantom
ADDENDUM
20. Motion to approved revised appointments to the Augusta Nchmond County Item
Coliseum Authority to include Linda Edney-Wiley which was inadvertently Action:
omitted from the slate: District 9 - Booker T. Roberson 2ll5l15 Immediately Approvedl2l3ll16; Linda Edney-Wiley 8l4l15 Immediately 12/31/16; Bonita Jenkins
5 / 19 109 Immediately l2l3 I I 12.
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
21. Motion to approve execution by the Mayor
compliance with Georgia's Open Meeting Act.
of the affidavit of
CALLED MEETING COMMISSION CHAMBER
January 10,2017
Augusta Richmond County Commission convened at 1l:00 a.m., Tuesday, January 10,
2017, the Honorable Hardie Davis, Jr., Mayor, presiding.
Present: Hons. Jefferson, Guilfoyle, Sias, Frantom, M. Williams, Smith, Fennoy, D.
Williams, Hasan and Davis, members of Augusta Richmond County Commission.
The Mayor called the meeting to order.
1. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. MacKenzie: I would entertain a motion to go into a closed meeting to discuss
pending and potential litigation, real estate and personnel.
Mr. D. Willia6s; So move.
Mr. Fennoy: Second.
Mr. Frantom, Ms. Davis and Mr. Smith out.
Motion carries 7-0.
ILEGAL MEETING]
Mr. Mayor: We'll call this meeting back to order. The Chair recognizes Attomey
MacKenzie.
2. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit.
Mr. D. Williams: So move.
Mr. Frantom: Second.
Mr. Mayor: A motion and a second. Voting.
Motion carries 10-0.
Mr. Mayor: The chair recognizes Attorney MacKenzie for a motion.
Mr. MacKenzie: I would entertain a motion to authorize the settlement of all claims
of Marion Williams relating to serving as liaison of Planning Commission for $450.00 for
2016 and to recognize that the Augusta Planning Commission is an entity created by both
the City of Augusta and Richmond County prior to the consolidation of those governments
and to recognize the benefit to the Planning Commission of having a member of the Augusta,
Georgia Commission serve as an ex-officio liaison and to approve compensation of $150.00
affended to be provided to such a liaison from Planning Commission funds from this point
forward.
Mr. Mayor: Now would be a good time for a second.
Mr. Smith: So move.
Mr. Hasan: Second.
Mr. Mayor: A motion and a second.
The Clerk: Mr. Smith motion and Mr. Hasan second.
Mr. Mayor: Okay. I've got a motion from the commissioner from the 10ft and a second
from the commissioner from the 6ft. The Chair recognizes the distinguished commissioner from
the 4ft.
Mr. Sias: Thank you, sir. I want to make a substitute motion and our distinguished
attorney's motion was very elegant. Mine will be a liule shorter but he can fill the parts in. I move
that we pay to our commissioner from the 9ft for the meetings that were attended in20l6 and that
we no longer pay our ex-officios of attending meetings.
Mr. Mayor: That motion fails for lack of a proper second. We're now in the underlined
motion as stated by the attorney. All those in favor will vote yea and those opposed vote no.
Voting.
Mr. Sias votes No.
Mr. M. Williams and Mr. Fennoy abstain.
Motion carries 7-l-1.
Mr. Mayor: The chair recognizes Attorney MacKenzie for a motion.
Mr. MacKenzie: I would entertain a motion to approve the lease of a portion of the
Unisys premises located at 1 Seventh Street which is the Discovery Plaza Building for use as
a Sherif?s Substation and to authorize a single payment of $1331893 for a build-out of the
premises from20l7 Capital fmprovement Fund.
Mr. Fennoy: So move.
Mr. Frantom: Second.
Mr. Mayor: A motion and a second. Voting.
Motion carries 10-0.
Mr. Mayor: I recognize Attorney MacKenzie for a motion.
Mr. MacKenzie: I would entertain a motion to approve the lease at 1488 Eisenhower
Drive which is Eisenhower Park for the parking lot at the athletic complex park during the
week of Masters to the Augusta National for $21000.
Mr. Guilfoyle: So move.
Mr. Frantom: Second.
Mr. Mayor: A motion and a second. Voting.
Motion carries 10-0.
Mr. Mayor: I recognize Attorney MacKenzie.
Mr. MacKenzie: I would entertain a motion to authorize the purchase of 1.05 acres
of the property at1862 Kissingbower Road in the amount of $7,000.
Mr. D. Williams: So move.
Mr. Fennoy: Second.
Mr. Mayor: A motion and a proper second. All those in favor vote yea and those opposed
vote no. Voting.
Motion carries 10-0.
Mr. Mayor: The Chair recognizes Attorney MacKenzie.
Mr. MacKenzie: I would entertain a motion to determine that approximately 180 feet
of Old Berckman Road off Washington Road as shown on the attached plat has ceased to be
used by the public to the extent that no substantial public purpose is served by it and that it
is removed from the county road system and is otherwise in the best interest pursuant to
O.C.G.A. 32'7'2 with the abandoned property to be quit-claimed to the appropriate parties
as provided by law and an easement to be retained over the entire abandoned portion for
existing or future utilities as directed by the Augusta Engineering Department and Augusta
Utilities Department.
Mr. Guilfoyle: So move.
Mr. Frantom: Second.
Mr. Mayor: A motion and a second. Voting.
Motion carries 10-0.
Mr. Mayor: The Chair recognizes Attomey MacKenzie for a motion.
Mr. MacKenzie: I would entertain a motion to approve a Resolution authorizing a
local supplement to the salary of the elected office of the Augusta Richmond County Marshal
in the amount of $251000 and subject to the conditions of this resolution.
Mr. M. Williams: So move.
Mr. Sias: Second.
Mr. Mayor: A motion and a proper second. All those in favor vote yea and those opposed
vote no.
Motion carries 10-0.
Mr. Mayor: All right. Thank you, Attorney MacKenzie. There being no further business
before us, committee meetings. Okay, suspend. We've got one more matter before us. The Chair
recognizes Attorney MacKenzie.
Mr. MacKenzie: I forgot one of our settlements which would be a motion to approve
a resolution authorizing the settlement of a subrogation claim number 1267262 by Church
Mutual Insurance Company in the amount of $301000 and authorne the Administrator to
disburse this amount.
Mr. Fennoy: So move.
Mr. Hasan: Second.
Mr. Mayor: All right. Voting.
Motion carries 10-0.
Mr. Mayor: All right. Commissioner Guilfoyle.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copyof the minutes of the Called Meeting of the Augusta Richmond County Commission held on
January 10,2017.
Clerk of Commission
Commission Meeting Agenda
1/17/2017 2:00 PM
Riverwalk Cleanup
Department:
Department:
Caption:Update from Recreation and Parks Director about Riverwalk
cleanup from 8th to 10th streets. (Requested by Mayor Hardie
Davis, Jr.)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Lena Bonner
From:
Sent:
To:
Cc:
Subject:
Ms. Bonner:
Please add the following
Mayor Hardie Davis, Jr.
Thursday, January 12,20L7 8:53 AM
Lena Bonner
Tonia Gibbons
Agenda items
items to the agenda:
l. Motion to approve removal of mulch and replace with sod at James Brown Plazaby February 14,2Ol7 .
2.Update from Finance on status of Risk Recovery efforts from April 13,2016 meeting.
3. Update from Recreation and Parks Director about Riverwalk cleanup from 8th to 10th streets.
4. Motion to approve one time funding for repair and paint of rail fencing along Riverwalk.
Thank you,
Mayor Davis
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Commission Meeting Agenda
1/17/2017 2:00 PM
Funding for Riverwalk Fencing
Department:
Department:
Caption:Motion to approve one time funding for repair and paint of rail
fencing along Riverwalk. (Requested by Mayor Hardie Davis,
Jr.)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Lena Bonner
From:
Sent:
To:
Cc:
Subject:
Ms. Bonner:
Please add the following
Mayor Hardie Davis, Jr.
Thursday, January 12,20L7 8:53 AM
Lena Bonner
Tonia Gibbons
Agenda items
items to the agenda:
l. Motion to approve removal of mulch and replace with sod at James Brown Plazaby February 14,2Ol7 .
2.Update from Finance on status of Risk Recovery efforts from April 13,2016 meeting.
3. Update from Recreation and Parks Director about Riverwalk cleanup from 8th to 10th streets.
4. Motion to approve one time funding for repair and paint of rail fencing along Riverwalk.
Thank you,
Mayor Davis
Sent from my Verizon, Samsung Galaxy smartphone
Please consider the environment before printing this email.
This e-mail contains confidential information and is intendecl only fcrr the individual nailted. lf yoil are not lhe named addressee, yorr should not disserninate,distribule or copy this e-mail. Please nolify tl')e sender immediately by e-mail if you have received this e-mail by mistake and rjelete lh;s e-mail from your syslenr.
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Commission Meeting Agenda
1/17/2017 2:00 PM
MACH Academy
Department:
Department:
Caption:Motion to approve a request $25K for MACH Academy to
support the services they provide to our community youth. (No
recommendation from Finance Committee January 10, 2017)
Background:Their services are provided directly through the
Augusta Recreation and Parks Department.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Lena Bonner
From:
Sent:
To:
Subject:
Ms Bonner,
Commissioner Sammie Sias
Wednesday, December 2L, 20L6 1l-:03 AM
Lena Bonner
Agenda Items
Please place the following items on the 3 Jan 17 Commission Agenda.
Agenda ltem: Request S75K for the Richmond County Board of Health. This will support the numerous
services that our health department provides to the local community. Just to name a few of these vital
services: Teen Pregnancy prevention, STD prevention and treatment, pregnancy counseling and treatment, TB
prevention, childhood shots, and many other critical services.
Agenda ltem: Request S25K for MACH Academy to support the services they provide to our community
youth. Their services are provided directly through the Augusta Recreation and Parks Department.
Thanking you in advance.
Sammie L. Sias
Commissioner,
Augusta Richmond County
"Fdilure is not on Option"
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a result of the e-mail transrnission. lf veriiication is required, please request a hard copy version.
AED:104 1
Commission Meeting Agenda
1/17/2017 2:00 PM
Risk Recovery
Department:
Department:
Caption:Update from Finance on status of Risk Recovery efforts from
April 13, 2016 meeting. (Requested by Mayor Hardie Davis,
Jr.)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Lena Bonner
From:
Sent:
To:
Cc:
Subject:
Ms. Bonner:
Please add the following
Mayor Hardie Davis, Jr.
Thursday, January 12,20L7 8:53 AM
Lena Bonner
Tonia Gibbons
Agenda items
items to the agenda:
l. Motion to approve removal of mulch and replace with sod at James Brown Plazaby February 14,2Ol7 .
2.Update from Finance on status of Risk Recovery efforts from April 13,2016 meeting.
3. Update from Recreation and Parks Director about Riverwalk cleanup from 8th to 10th streets.
4. Motion to approve one time funding for repair and paint of rail fencing along Riverwalk.
Thank you,
Mayor Davis
Sent from my Verizon, Samsung Galaxy smartphone
Please consider the environment before printing this email.
This e-mail contains confidential information and is intendecl only fcrr the individual nailted. lf yoil are not lhe named addressee, yorr should not disserninate,distribule or copy this e-mail. Please nolify tl')e sender immediately by e-mail if you have received this e-mail by mistake and rjelete lh;s e-mail from your syslenr.
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Commission Meeting Agenda
1/17/2017 2:00 PM
James Brown Enhancements
Department:
Department:
Caption:Update from staff regarding the James Brown Enhancement
Project. (Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/17/2017 2:00 PM
James Brown Plaza
Department:
Department:
Caption:Motion to approve removal of mulch and replace with sod at
James Brown Plaza by February 14, 2017. (Requested by Mayor
Hardie Davis, Jr.)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Lena Bonner
From:
Sent:
To:
Cc:
Subject:
Ms. Bonner:
Please add the following
Mayor Hardie Davis, Jr.
Thursday, January 12,20L7 8:53 AM
Lena Bonner
Tonia Gibbons
Agenda items
items to the agenda:
l. Motion to approve removal of mulch and replace with sod at James Brown Plazaby February 14,2Ol7 .
2.Update from Finance on status of Risk Recovery efforts from April 13,2016 meeting.
3. Update from Recreation and Parks Director about Riverwalk cleanup from 8th to 10th streets.
4. Motion to approve one time funding for repair and paint of rail fencing along Riverwalk.
Thank you,
Mayor Davis
Sent from my Verizon, Samsung Galaxy smartphone
Please consider the environment before printing this email.
This e-mail contains confidential information and is intendecl only fcrr the individual nailted. lf yoil are not lhe named addressee, yorr should not disserninate,distribule or copy this e-mail. Please nolify tl')e sender immediately by e-mail if you have received this e-mail by mistake and rjelete lh;s e-mail from your syslenr.
a result of the e-mail transmission. lf verification is required, please request a haid copy versron.AED:104.1
Commission Meeting Agenda
1/17/2017 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo