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Home My WebLink About2016-12-06-Meeting AgendaCommission Meeting Agenda Commission Chamber 12/6/2016 2:00 PM INVOCATION:Rev. Dr. Julia D. Crim, Minister of Missions and Discipleship, Trinity on the Hill United Methodist Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. CONSENT AGENDA (Items 1-12) PLANNING 1. SA-51- A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Land Subdivision Regulations for Augusta Georgia by amending the following sections: · Section 302 – Development Plan – require multiple access points and interconnectivity to unsubdivided lands. · Section 400 – General Standards for Streets – require multiple access points and interconnectivity to unsubdivided lands and length of cul-de-sacs. (Approved by the Commission November 15, 2016 - second reading) Attachments PUBLIC SERVICES 2.Motion to approve New Ownership Application: A.N. 16-37: request by Heather M. Chancey for an on premise consumption Liquor, Beer, & Wine License to be used in connection with Village Deli located at 2803 Wrightsboro Road, Suite #28. There will be Sunday Sales. District 3. Super District 10. (Approved by Public Services Committee November 28, 2016) Attachments 3.Motion to approve amendments to Augusta, Georgia Codes (Scrap Tire Management, International Property Maintenance Code, Mothball Ordinance, Nuisance Ordinance, Automobile Junk Yards/Salvage Yards, Attachments and Comprehensive Zoning Ordinance) that will provide for a Re- Inspection Fee. Waive second reading (Approved by Public Services Committee November 28, 2016) 4.A motion to approve John E. Pleveich as the new General Manager for McDonald Transit. (Approved by Public Services Committee November 28, 2016) Attachments 5.Motion to approve amendments to the Augusta, Georgia Code - Finance and Taxation, that will provide for new administrative fees for the collection of past due taxes, and identifying businesses that relocate without notification.Waive second reading (Approved by Public Services Committee November 28, 2016) Attachments 6.Motion to approve amendments to the Augusta, Georgia Code - Finance and Taxation, that will provide for increases in the Administrative Fee, Regulatory Fees, Failure to Submit Required Documents Fees, and Occupation Tax Schedule as presented and approved during the 2017 Budget Hearings.Waive second reading (Approved by Public Services Committee November 28, 2016) Attachments PUBLIC SAFETY 7.Motion to approve an amendment to the Animal Services Ordinance Section 4-1-7, related to the bylaws of the Animal Services Advisory Board and Section 4-1-39, related to Registration Requirement. (Approved by Public Safety Committee November 28, 2016) Attachments 8.Motion to approve a grant award for the continuation of the Victims of Crime Act (VOCA) Grant with funding from the Criminal Justice Coordinating Council of Georgia to provide services to crime victims for the period from October 1, 2016 through September 30, 2017. (Approved by Public Safety Committee November 28, 2016) Attachments FINANCE 9.Motion to approve General Obligation Bonds (SPLOST) Series 2016 bond resolution and authorize the Mayor and Clerk to sign all necessary Attachments documents. (Approved by Finance Committee November 28, 2016) 10.Motion to approve transfer of funds to cover Workers’ Compensation expenses through the end of 2016. (Approved by Finance Committee November 28, 2016) Attachments PETITIONS AND COMMUNICATIONS 11.Motion to approve the minutes of the regular meeting of the Commission held November 15, 2016 and Special Called Meeting November 28, 2016. Attachments APPOINTMENT(S) 12.Motion to approve the appointment of Mr. Frank W. Scharite to the General Aviation Commission-Daniel Field representing District 3. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 12/6/2016 AUGUSTA COMMISSION REGULAR AGENDA 12/6/2016 (Items 13-40) ADMINISTRATIVE SERVICES 13.Request the Commission approve the Public Defender Office Building be named the William H. Mays, III Public Defender's Office. Attachments 14.Request the Commission approve the name change of the Diamond Lakes Regional Park Community Center to the Robert Howard Community Center at Diamond Lakes Regional Park. Attachments 15.Discuss the Commission's consensus appointments on the various boards, commissions and authorities. (Requested by Commissioner Marion Williams) Attachments 16.Update on the status of approved compensation paid to the Planning & Development Board. (Requested by Commissioner Marion Williams) Attachments 17.Discuss city officials access to the Jamestown Community Center. (Requested by Commissioner Marion Williams) Attachments 18.Discuss the zoning ordinance to allow for distillery & brew pubs to locate in downtown Augusta. (Requested by Commissioner Frantom) Attachments PUBLIC SAFETY 19.Move to authorize the Emergency Management Director, Chief Chris James, to meet with Gold Cross to formulate a contract proposal reference emergency ambulance service for Augusta-Richmond County. (Requested by Commissioner Sammie Sias) Attachments 20.Motion to accept 2016-2017 VOCA Continuation grant award in the amount of $61,710 from the Criminal Justice Coordinating Council (CJCC) to the Solicitor's Office for the Victims'/Witness Assistance Program. Attachments ENGINEERING SERVICES 21.Approve and authorize the Engineering Department (AED) to accept and receive federal financial assistance through Section 319(h) Nonpoint Source Implication Grant Program. Also, grant authorization permitting Augusta’s Mayor to sign all documentation as requested by the AED. Attachments 22.Approve the execution of the resolution and contract authorizing financial reimbursement from Georgia’s Environmental Protection Division (EPD). Attachments 23.Consider approving the Augusta National, Inc. Agreement for Relocation of Easement. Attachments 24.Consider approving the Benton House Easement Exchange and Maintenance Agreement. Attachments 25.Discuss the inoperable status of the Broad Street fountains and lights. (Requested by Commissioner Marion Williams) Attachments 26.Correct typographical error made in the original request for change order #1 for construction of the Goodrich Street Water Pumping Station (RWPS). Attachments 27.Approve the deed of dedications, maintenance agreements, and road resolutions submitted by the Engineering Department and the Augusta Utilities Department for Haynes Station Phase VI. Attachments 28.Consider Award of Bid #16-241 for the construction of the electrical improvements at Highland Avenue Water Treatment Plant CIP Project to Hebbard Electric, Inc. Attachments 29.Approve the deed of dedication, maintenance agreement, and road resolution(s) submitted by the Engineering Department for McCoys Creek Subdivision, Section 4. Attachments 30.Approve the deed of dedication, maintenance agreement, and road resolutions submitted by the Engineering Department for McCoys Creek Subdivision, Section II. Attachments 31.Approve the deed of dedication, maintenance agreement, and road resolutions submitted by the Engineering Department for McCoys Creek Subdivision, Section III. Attachments 32.Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for McCoys Creek Subdivision, Section 5. Attachments 33.Consider Approving the McCoys Creek, Section 1 Deed of Dedication and Maintenance Agreement for Water and Sanitary Sewer. Attachments 34.Approve the deed of dedication, maintenance agreement, and road resolutions submitted by the Engineering Department for McCoys Creek Subdivision, Section II, Phase 2. Attachments 35.Consider Approving the McCoys Creek, Sections II, II-2, III and 4 Deed of Dedication and Maintenance Agreement for Water and Sanitary Sewer. Attachments 36.Approve the continued funding of the current On-Call Construction Management, Construction Inspection and Field Engineering (CM_CI_FE) Services contract in the amount of $750,000. Funding is available in AED SPLOST VII On Call Emergency Construction, as requested by AED. Attachments 37.Approve the continued funding of the current On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical Inspection and Investigation (CMT_Geotech) Services contract in the amount of $1,000,000. Funding is available in TIA Discretionary Funds as requested by AED. Attachments PETITIONS AND COMMUNICATIONS 38.Motion to adopt Resolution of Condolences for former Mayor Lewis A. "Pop" Newman. Attachments APPOINTMENT(S) 39.Motion to approve the appointments of Mr. Frank Middleton to Board of Tax Assessors to fill the seat currently held by Tracy Williams effective April 25, 2017 and Juanita L. Burney to the seat currently Attachments Upcoming Meetings www.augustaga.gov held by Charles F. Smith effective immediately. (Requested by Commissioner Marion Williams and Ben Hasan) LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 40.Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 12/6/2016 2:00 PM Invocation Department: Department: Caption: Rev. Dr. Julia D. Crim, Minister of Missions and Discipleship, Trinity on the Hill United Methodist Church. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/6/2016 2:00 PM SA-51 Department:Planning Commission Department:Planning Commission Caption: SA-51- A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Land Subdivision Regulations for Augusta Georgia by amending the following sections: · Section 302 – Development Plan – require multiple access points and interconnectivity to unsubdivided lands. · Section 400 – General Standards for Streets – require multiple access points and interconnectivity to unsubdivided lands and length of cul-de-sacs. (Approved by the Commission November 15, 2016 - second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/6/2016 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership Application: A.N. 16- 37: request by Heather M. Chancey for an on premise consumption Liquor, Beer, & Wine License to be used in connection with Village Deli located at 2803 Wrightsboro Road, Suite #28. There will be Sunday Sales. District 3. Super District 10. (Approved by Public Services Committee November 28, 2016) Background:This is a New Ownership Application. Formerly in the name Leslie W. Barrett. Analysis:The applicant meets the requirements of The City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $5,715.00 Alternatives: Recommendation:The Planning & Development Department recommend approval. The R.C.S.O. recommend approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Cover Memo Clerk of Commission Cover Memo Commission Meeting Agenda 12/6/2016 2:00 PM Code Amendments Re-Inspection Fees Department:Planning & Development Department:Planning & Development Caption:Motion to approve amendments to Augusta, Georgia Codes (Scrap Tire Management, International Property Maintenance Code, Mothball Ordinance, Nuisance Ordinance, Automobile Junk Yards/Salvage Yards, and Comprehensive Zoning Ordinance) that will provide for a Re-Inspection Fee. Waive second reading (Approved by Public Services Committee November 28, 2016) Background:The Planning & Development Department / Code Enforcement Division enforces several codes, and in doing so, the property owner or person responsible is notified of a code violation and given a period of time to correct the violation. If the violation is not corrected by the deadline the inspector can either extend the period for compliance or take the person responsible for the code violation to Magistrate Court….The amendments will provide for a re-inspection fee in the amount of fifty dollars. Analysis:The Code Enforcement Inspectors often times will have to re- inspect for compliance. The purpose of imposing the re-inspection fee is to encourage compliance with the codes. Re-inspection fees may be waived by the Unified Code Enforcement & Inspection Team Manager if: 1. An extension request has been made in writing and a schedule of intent is provided with specific compliance times approved by the Manager. 2. Significant progress is made and shown to the inspector on the re-inspection visit. 3. A hardship has been brought to the attention of the Manager and attempts to secure assistance are pursued by the responsible party (tenant or property owner). The Code amendments will result in an estimated revenue in the amount of $10,000. This amount was included in the approved 2017 Budget. The Ordinance for this purpose is attached. Financial Impact:The additional revenue is estimated to be $10,000.Cover Memo Alternatives:N/A Recommendation:Approve Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo 1 ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 4, CHAPTER 2, ARTICLE 5, SCRAP TIRE MANAGEMENT, SECTION 4-2-76 RE-INSPECTION FEE; TITLE 7, CHAPTER 1, ARTICLE 2, STRUCTURAL STANDARDS AND REQUIREMENTS, SECTION 7-1-16 TECHNICAL CODES, INTERNATIONAL PROPERTY MAINTENANCE CODE, RE-INSPECTION FEE; SECTION 7-1-19.2 REGISTRATION OF VACANT AND ABANDONED BUILDINGS – MOTHBALL ORDINANCE, RE-INSPECTION FEE; TITLE 7, CHAPTER 2, ARTICLE 1, NUISANCES, SECTION 7-2-4 PROCEDURES IN THE EVENT NUISANCE NOT ABATED WHEN SPECIFIED, RE-INSPECTION FEE; TITLE 7, CHAPTER 2, ARTICLE 3, REGULATING AUTOMOBILE JUNK YARDS, SALVAGE/RECYCLING FACILITIES, SECTION 7-2-77, VIOLATIONS, RE-INSPECTION FEE; AND TITLE 8, CHAPTER 5, ARTICLE 1, ZONING, SECTION 8-5-1, RE-INSPECTION FEE; SO AS TO PROVIDE REGULATIONS FOR THE COLLECTION OF A RE-INSPECTION FEE; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT ALL PROPERTY OWNERS AND THEIR TENANTS LOCATED IN AUGUSTA, GEORGIA ARE EXPECTED TO COMPLY WITH ADOPTED CODES REGULATING THE USE OF PROPERTYE, AND THAT NON-COMPLIANCE WITH ADOPTED CODES THAT RESULTS IN RE-INSPECTION FOR CODE COMPLIANCE WILL RESULT IN A FEE BEING ASSESSED TO THE PERSON RESPONSIBLE FOR THE CODE VIOLATION. SECTION 1. SECTION 4-2-76 OF AUGUSTA, GA. CODE TITLE 4, CHAPTER 2, ARTICLE 5 IS HEREBY AMENDED BY ADDING THE SECTIONS (D) AND (E) AS SET FORTH IN EXHIBIT A” HERETO. SECTION 2. SECTION 7-1-16 OF AUGUSTA, GA. CODE TITLE 7, CHAPTER 1, ARTICLE 2 IS HEREBY AMENDED BY ADDING THE SECTIONS (A) AND (B) AS SET FORTH IN “EXHIBIT A” HERETO. SECTION 3. SECTION 7-1-19.2 OF AUGUSTA, GA. CODE TITLE 7, CHAPTER 1, ARTICLE 2 IS HEREBY AMENDED BY ADDING THE SECTIONS (A) (B), (C) AND (D) AS SET FORTH IN “EXHIBIT A” HERETO. SECTION 4. SECTION 7-2-4 OF AUGUSTA, GA. CODE TITLE 7, CHAPTER 2, ARTICLE 1 IS HEREBY AMENDED BY ADDING THE SECTIONS (A) AND (B) AS SET FORTH IN “EXHIBIT A” HERETO. SECTION 5. SECTION 7-2-77 OF AUGUSTA, GA. CODE TITLE 7, CHAPTER 2, ARTICLE 3 IS HEREBY AMENDED BY ADDING THE SECTIONS (A) AND (B) AS SET FORTH IN “EXHIBIT A” HERETO. 2 SECTION 6. SECTION 8-5-1 OF AUGUSTA, GA. CODE TITLE 8, CHAPTER 5, ARTICLE 1 IS HEREBY AMENDED BY ADDING THE SECTIONS (A) AND (B) AS SET FORTH IN “EXHIBIT A” HERETO. SECTION 7. This ordinance shall become effective on January 1, 2017 in accordance with applicable laws. SECTION 8. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this ___ day of ___________, 2016. __________________________ Hardie Davis, Jr. As its Mayor Attest: _____________________________ Lena J. Bonner, Clerk of Commission 3 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2016 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: _________________________ First Reading ______________________ Second Reading ______________________ 4 EXHIBIT A Sec. 4-2-76. Penalties (Scrap Tire Ordinance) Any person failing to comply with the lawful provisions of this article or doing any act prohibited hereby or failing to do any act mandated hereby shall be guilty of an offense, and upon trial as a misdemeanor shall be subject to both the penalties provided by section 1-6-1, and to any or all of the following penalties: (a) In the sound discretion of the trial court, the violator may be ordered to remove from any property for which the violator is responsible the unlawful accumulation of scrap tires and to come in full compliance with this article. (b) In the sound discretion of the trial court, the violator may be ordered to remove from the property of another any unlawful accumulation of scrap tires for which the violator is responsible. (c) The violator shall be subject to civil redress by Augusta, Georgia in a court of competent jurisdiction, it being the intent of Augusta, Georgia to have both the civil and criminal rights of prosecution in this area. (d) Re-inspection Fee. A re-inspection fee of fifty dollars ($50.00) will be assessed to the person responsible for the code violation. The responsible person may be the property owner or tenant. The fee is to be paid to the Planning & Development Office to help fund the cost of performing a re-inspection for code compliance. In the event the person responsible for the code violation is issued a citation to appear in Magistrate Court, the Court will be requested to collect the re- inspection fee(s) for the Planning & Development Department. (e) A re-inspection fee is defined as an inspection for code compliance after the person responsible for the code violation has been notified of the violation and given a time to come into compliance, and is then found not to have complied with the code. Each subsequent inspection for compliance is considered a re-inspection and the $50.00 fee is assessed. 1. Re-inspection fees may be waived by the Unified Code Enforcement & Inspection Team Manager if: a. An extension request has been made in writing and a schedule of intent is provided with specific compliance times approved by the Manager. b. Significant progress is made and shown to the inspector on the re-inspection visit. c. A hardship has been brought to the attention of the Manager and attempts to secure assistance are pursued by the responsible party (tenant or property owner). Sec. 7-1-16. Technical codes—Adopted by reference (International Property Maintenance Code). The latest edition of the Georgia Mandated codes and Georgia Amendments as promulgated by the State of Georgia through the Department of Community Affairs shall be enforced by Augusta Georgia. (Adoption of the codes, appropriate appendices, and amendments by the State of Georgia are so denoted. Georgia Optional Codes adopted by Augusta Georgia are so denoted.) http://www.dca.state.ga.us/development/constructioncodes/programs/codeAmendments.asp Georgia Mandated Codes Code GA Adopted Amendments and Appendices International Building Code * 5 International Plumbing Code * International Fuel Gas Code * International Mechanical Code * National Electrical Code * International Energy Conservation Code * International Fire Code * International Residential Code * Georgia Optional Codes International Property Maintenance Code, 2003 Edition The Planning and Development Department shall be responsible for the administration and enforcement of the above codes adopted by reference. Any person or persons failing to comply with the provisions of the above codes in Augusta, Georgia shall be guilty of an offense and upon trial as a misdemeanor and conviction, shall be punished as provided in section 1-6-1 of this Code. (a) International Property Maintenance Code; Re-inspection Fee. A re-inspection fee of fifty dollars ($50.00) will be assessed to the person responsible for the code violation. The responsible person may be the property owner or tenant. The fee is to be paid to the Planning & Development Office to help fund the cost of performing a re-inspection for code compliance. In the event the person responsible for the code violation is issued a citation to appear in Magistrate Court, the Court will be requested to collect the re-inspection fee(s) for the Planning & Development Department. (b) A re-inspection fee is defined as an inspection for code compliance after the person responsible for the code violation has been notified of the violation and given a time to come into compliance, and is then found not to have complied with the code. Each subsequent inspection for compliance is considered a re-inspection and the $50.00 fee is assessed. 1. Re-inspection fees may be waived by the Unified Code Enforcement & Inspection Team Manager if: i. An extension request has been made in writing and a schedule of intent is provided with specific compliance times approved by the Manager. ii. Significant progress is made and shown to the inspector on the re-inspection visit. iii. A hardship has been brought to the attention of the Manager and attempts to secure assistance are pursued by the responsible party (tenant or property owner). Sec. 7-1-19.2. Registration of vacant and abandoned buildings (Mothball Ordinance). (a) Owners of vacant buildings, who elect to mothball in lieu of repairing or demolishing the structure, must register their properties at the Planning & Development Department prior to beginning work. This registration shall be made through a form provided by the department and shall include a list of a contact person or persons responsible for the maintenance and repair of the property. This form shall contain the current telephone numbers and addresses of all contact persons. It is the sole responsibility of the property owner to update this information at the license and inspection department. 6 (b) Mothballing permit. After registration, the owners of vacant buildings must obtain a mothballing permit from the license and inspection department. The cost of the mothballing permit is seventy-five ($75.00) that includes the compliance inspection. A separate building permit may be required for building repairs. (c) Re-inspection Fee: a re-inspection fee of fifty dollars ($50.00) will be assessed to the mothball permit applicant if an inspection is required because the applicant did not comply with the mothballing guidelines. The fee is to be paid to the Planning & Development Office to help fund the cost of performing a re-inspection for code compliance. In the event the person responsible for the code violation is issued a citation to appear in Magistrate Court, the Court will be requested to collect the re-inspection fee(s) for the Planning & Development Department. (d) A re-inspection fee is defined as an inspection for code compliance after the person responsible for the code violation has been notified of the violation and given a time to come into compliance, and is then found not to have complied with the code. Each subsequent inspection for compliance is considered a re-inspection and the $50.00 fee is assessed. 1. Re-inspection fees may be waived by the Unified Code Enforcement & Inspection Team Manager if: i. An extension request has been made in writing and a schedule of intent is provided with specific compliance times approved by the Manager. ii. Significant progress is made and shown to the inspector on the re-inspection visit. iii. A hardship has been brought to the attention of the Manager and attempts to secure assistance are pursued by the responsible party (tenant or property owner). Sec. 7-2-4. Nuisances—Procedures in the event nuisance not abated when specified (Public Nuisance Ordinance) In the event that such nuisance is not abated by the owner or occupant within the time specified, then the owner and/or occupant may be cited for violation of this chapter. (a) Re-inspection Fee: a re-inspection fee of fifty dollars ($50.00) will be assessed to the person responsible for the code violation. The responsible person may be the property owner or tenant. The fee is to be paid to the Planning & Development Office to help fund the cost of performing a re-inspection for code compliance. In the event the person responsible for the code violation is issued a citation to appear in Magistrate Court, the Court will be requested to collect the re- inspection fee(s) for the Planning & Development Department. (b) A re-inspection fee is defined as an inspection for code compliance after the person responsible for the code violation has been notified of the violation and given a time to come into compliance, and is then found not to have complied with the code. Each subsequent inspection for compliance is considered a re-inspection and the $50.00 fee is assessed. 1. Re-inspection fees may be waived by the Unified Code Enforcement & Inspection Team Manager if: i. An extension request has been made in writing and a schedule of intent is provided with specific compliance times approved by the Manager. ii. Significant progress is made and shown to the inspector on the re-inspection visit. iii. A hardship has been brought to the attention of the Manager and attempts to secure assistance are pursued by the responsible party (tenant or property owner). 7 Sec. 7-2-77. Violations (Junk Yards, Salvage Yards / Recycling Facilities Ordinance) Any person(s), firm, or corporation violating any portion of this ordinance shall be charged with each and every violation and upon trial conviction shall be subject to the penalties provided in § 1-6-1 of the Augusta-Richmond County Code. (a) Re-inspection Fee. A re-inspection fee of fifty dollars ($50.00) will be assessed to the person responsible for the code violation. The responsible person may be the property owner or tenant. The fee is to be paid to the Planning & Development Office to help fund the cost of performing a re-inspection for code compliance. In the event the person responsible for the code violation is issued a citation to appear in Magistrate Court, the Court will be requested to collect the re- inspection fee(s) for the Planning & Development Department. (b) A re-inspection fee is defined as an inspection for code compliance after the person responsible for the code violation has been notified of the violation and given a time to come into compliance, and is then found not to have complied with the code. Each subsequent inspection for compliance is considered a re-inspection and the $50.00 fee is assessed. 1. Re-inspection fees may be waived by the Unified Code Enforcement & Inspection Team Manager if: i. An extension request has been made in writing and a schedule of intent is provided with specific compliance times approved by the Manager. ii. Significant progress is made and shown to the inspector on the re-inspection visit. iii. A hardship has been brought to the attention of the Manager and attempts to secure assistance are pursued by the responsible party (tenant or property owner). Sec. 8-5-1. Incorporation of zoning ordinance by reference (Comprehensive Zoning Ordinance). The comprehensive zoning ordinance of the City of Augusta and unincorporated areas of Rich- mond County, as adopted on March 25, 1963 and subsequently revised, consisting of section 1 through section 37, inclusive, is hereby incorporated in this section as if set out in full herein. (a) Re-inspection Fee. A re-inspection fee of fifty dollars ($50.00) will be assessed to the person responsible for the code violation. The responsible person may be the property owner or tenant. The fee is to be paid to the Planning & Development Office to help fund the cost of performing a re-inspection for code compliance. In the event the person responsible for the code violation is issued a citation to appear in Magistrate Court, the Court will be requested to collect the re-inspection fee(s) for the Planning & Development Department. (b) A re-inspection fee is defined as an inspection for code compliance after the person responsible for the code violation has been notified of the violation and given a time to come into compliance, and is then found not to have complied with the code. Each subsequent inspection for compliance is considered a re-inspection and the $50.00 fee is assessed. 1. Re-inspection fees may be waived by the Unified Code Enforcement & Inspection Team Manager if: i. An extension request has been made in writing and a schedule of intent is provided with specific compliance times approved by the Manager. ii. Significant progress is made and shown to the inspector on the re-inspection visit. iii. A hardship has been brought to the attention of the Manager and attempts to secure assistance are pursued by the responsible party (tenant or property owner). 1 ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 4, CHAPTER 2, ARTICLE 5, SCRAP TIRE MANAGEMENT, SECTION 4-2-76 RE-INSPECTION FEE; TITLE 7, CHAPTER 1, ARTICLE 2, STRUCTURAL STANDARDS AND REQUIREMENTS, SECTION 7-1-16 TECHNICAL CODES, INTERNATIONAL PROPERTY MAINTENANCE CODE, RE-INSPECTION FEE; SECTION 7-1-19.2 REGISTRATION OF VACANT AND ABANDONED BUILDINGS – MOTHBALL ORDINANCE, RE-INSPECTION FEE; TITLE 7, CHAPTER 2, ARTICLE 1, NUISANCES, SECTION 7-2-4 PROCEDURES IN THE EVENT NUISANCE NOT ABATED WHEN SPECIFIED, RE-INSPECTION FEE; TITLE 7, CHAPTER 2, ARTICLE 3, REGULATING AUTOMOBILE JUNK YARDS, SALVAGE/RECYCLING FACILITIES, SECTION 7-2-77, VIOLATIONS, RE-INSPECTION FEE; AND TITLE 8, CHAPTER 5, ARTICLE 1, ZONING, SECTION 8-5-1, RE-INSPECTION FEE; SO AS TO PROVIDE REGULATIONS FOR THE COLLECTION OF A RE-INSPECTION FEE; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT ALL PROPERTY OWNERS AND THEIR TENANTS LOCATED IN AUGUSTA, GEORGIA ARE EXPECTED TO COMPLY WITH ADOPTED CODES REGULATING THE USE OF PROPERTYE, AND THAT NON-COMPLIANCE WITH ADOPTED CODES THAT RESULTS IN RE-INSPECTION FOR CODE COMPLIANCE WILL RESULT IN A FEE BEING ASSESSED TO THE PERSON RESPONSIBLE FOR THE CODE VIOLATION. SECTION 1. SECTION 4-2-76 OF AUGUSTA, GA. CODE TITLE 4, CHAPTER 2, ARTICLE 5 IS HEREBY AMENDED BY ADDING THE SECTIONS (D) AND (E) AS SET FORTH IN EXHIBIT A” HERETO. SECTION 2. SECTION 7-1-16 OF AUGUSTA, GA. CODE TITLE 7, CHAPTER 1, ARTICLE 2 IS HEREBY AMENDED BY ADDING THE SECTIONS (A) AND (B) AS SET FORTH IN “EXHIBIT A” HERETO. SECTION 3. SECTION 7-1-19.2 OF AUGUSTA, GA. CODE TITLE 7, CHAPTER 1, ARTICLE 2 IS HEREBY AMENDED BY ADDING THE SECTIONS (A) (B), (C) AND (D) AS SET FORTH IN “EXHIBIT A” HERETO. SECTION 4. SECTION 7-2-4 OF AUGUSTA, GA. CODE TITLE 7, CHAPTER 2, ARTICLE 1 IS HEREBY AMENDED BY ADDING THE SECTIONS (A) AND (B) AS SET FORTH IN “EXHIBIT A” HERETO. SECTION 5. SECTION 7-2-77 OF AUGUSTA, GA. CODE TITLE 7, CHAPTER 2, ARTICLE 3 IS HEREBY AMENDED BY ADDING THE SECTIONS (A) AND (B) AS SET FORTH IN “EXHIBIT A” HERETO. 2 SECTION 6. SECTION 8-5-1 OF AUGUSTA, GA. CODE TITLE 8, CHAPTER 5, ARTICLE 1 IS HEREBY AMENDED BY ADDING THE SECTIONS (A) AND (B) AS SET FORTH IN “EXHIBIT A” HERETO. SECTION 7. This ordinance shall become effective on January 1, 2017 in accordance with applicable laws. SECTION 8. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this ___ day of ___________, 2016. __________________________ Hardie Davis, Jr. As its Mayor Attest: _____________________________ Lena J. Bonner, Clerk of Commission 3 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2016 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: _________________________ First Reading ______________________ Second Reading ______________________ 4 EXHIBIT A Sec. 4-2-76. Penalties (Scrap Tire Ordinance) Any person failing to comply with the lawful provisions of this article or doing any act prohibited hereby or failing to do any act mandated hereby shall be guilty of an offense, and upon trial as a misdemeanor shall be subject to both the penalties provided by section 1-6-1, and to any or all of the following penalties: (a) In the sound discretion of the trial court, the violator may be ordered to remove from any property for which the violator is responsible the unlawful accumulation of scrap tires and to come in full compliance with this article. (b) In the sound discretion of the trial court, the violator may be ordered to remove from the property of another any unlawful accumulation of scrap tires for which the violator is responsible. (c) The violator shall be subject to civil redress by Augusta, Georgia in a court of competent jurisdiction, it being the intent of Augusta, Georgia to have both the civil and criminal rights of prosecution in this area. (d) Re-inspection Fee. A re-inspection fee of fifty dollars ($50.00) will be assessed to the person responsible for the code violation. The responsible person may be the property owner or tenant. The fee is to be paid to the Planning & Development Office to help fund the cost of performing a re-inspection for code compliance. In the event the person responsible for the code violation is issued a citation to appear in Magistrate Court, the Court will be requested to collect the re- inspection fee(s) for the Planning & Development Department. (e) A re-inspection fee is defined as an inspection for code compliance after the person responsible for the code violation has been notified of the violation and given a time to come into compliance, and is then found not to have complied with the code. Each subsequent inspection for compliance is considered a re-inspection and the $50.00 fee is assessed. 1. Re-inspection fees may be waived by the Unified Code Enforcement & Inspection Team Manager if: a. An extension request has been made in writing and a schedule of intent is provided with specific compliance times approved by the Manager. b. Significant progress is made and shown to the inspector on the re-inspection visit. c. A hardship has been brought to the attention of the Manager and attempts to secure assistance are pursued by the responsible party (tenant or property owner). Sec. 7-1-16. Technical codes—Adopted by reference (International Property Maintenance Code). The latest edition of the Georgia Mandated codes and Georgia Amendments as promulgated by the State of Georgia through the Department of Community Affairs shall be enforced by Augusta Georgia. (Adoption of the codes, appropriate appendices, and amendments by the State of Georgia are so denoted. Georgia Optional Codes adopted by Augusta Georgia are so denoted.) http://www.dca.state.ga.us/development/constructioncodes/programs/codeAmendments.asp Georgia Mandated Codes Code GA Adopted Amendments and Appendices International Building Code * 5 International Plumbing Code * International Fuel Gas Code * International Mechanical Code * National Electrical Code * International Energy Conservation Code * International Fire Code * International Residential Code * Georgia Optional Codes International Property Maintenance Code, 2003 Edition The Planning and Development Department shall be responsible for the administration and enforcement of the above codes adopted by reference. Any person or persons failing to comply with the provisions of the above codes in Augusta, Georgia shall be guilty of an offense and upon trial as a misdemeanor and conviction, shall be punished as provided in section 1-6-1 of this Code. (a) International Property Maintenance Code; Re-inspection Fee. A re-inspection fee of fifty dollars ($50.00) will be assessed to the person responsible for the code violation. The responsible person may be the property owner or tenant. The fee is to be paid to the Planning & Development Office to help fund the cost of performing a re-inspection for code compliance. In the event the person responsible for the code violation is issued a citation to appear in Magistrate Court, the Court will be requested to collect the re-inspection fee(s) for the Planning & Development Department. (b) A re-inspection fee is defined as an inspection for code compliance after the person responsible for the code violation has been notified of the violation and given a time to come into compliance, and is then found not to have complied with the code. Each subsequent inspection for compliance is considered a re-inspection and the $50.00 fee is assessed. 1. Re-inspection fees may be waived by the Unified Code Enforcement & Inspection Team Manager if: i. An extension request has been made in writing and a schedule of intent is provided with specific compliance times approved by the Manager. ii. Significant progress is made and shown to the inspector on the re-inspection visit. iii. A hardship has been brought to the attention of the Manager and attempts to secure assistance are pursued by the responsible party (tenant or property owner). Sec. 7-1-19.2. Registration of vacant and abandoned buildings (Mothball Ordinance). (a) Owners of vacant buildings, who elect to mothball in lieu of repairing or demolishing the structure, must register their properties at the license and inspection department Planning & Development Department prior to beginning work. This registration shall be made through a form provided by the department and shall include a list of a contact person or persons responsible for the maintenance and repair of the property. This form shall contain the current telephone numbers and addresses of all contact persons. It is the sole responsibility of the property owner to update this information at the license and inspection department. 6 (b) Mothballing permit. After registration, the owners of vacant buildings must obtain a mothballing permit from the license and inspection department. The cost of the mothballing permit is twenty dollars ($20.00) seventy-five ($75.00) that includes the compliance inspection. A separate building permit may be required for building repairs. (c) Re-inspection Fee: a re-inspection fee of fifty dollars ($50.00) will be assessed to the mothball permit applicant if an inspection is required because the applicant did not comply with the mothballing guidelines. The fee is to be paid to the Planning & Development Office to help fund the cost of performing a re-inspection for code compliance. In the event the person responsible for the code violation is issued a citation to appear in Magistrate Court, the Court will be requested to collect the re-inspection fee(s) for the Planning & Development Department. (d) A re-inspection fee is defined as an inspection for code compliance after the person responsible for the code violation has been notified of the violation and given a time to come into compliance, and is then found not to have complied with the code. Each subsequent inspection for compliance is considered a re-inspection and the $50.00 fee is assessed. 1. Re-inspection fees may be waived by the Unified Code Enforcement & Inspection Team Manager if: i. An extension request has been made in writing and a schedule of intent is provided with specific compliance times approved by the Manager. ii. Significant progress is made and shown to the inspector on the re-inspection visit. iii. A hardship has been brought to the attention of the Manager and attempts to secure assistance are pursued by the responsible party (tenant or property owner). Sec. 7-2-4. Nuisances—Procedures in the event nuisance not abated when specified (Public Nuisance Ordinance) In the event that such nuisance is not abated by the owner or occupant within the time specified, then the owner and/or occupant may be cited for violation of this chapter. (a) Re-inspection Fee: a re-inspection fee of fifty dollars ($50.00) will be assessed to the person responsible for the code violation. The responsible person may be the property owner or tenant. The fee is to be paid to the Planning & Development Office to help fund the cost of performing a re-inspection for code compliance. In the event the person responsible for the code violation is issued a citation to appear in Magistrate Court, the Court will be requested to collect the re- inspection fee(s) for the Planning & Development Department. (b) A re-inspection fee is defined as an inspection for code compliance after the person responsible for the code violation has been notified of the violation and given a time to come into compliance, and is then found not to have complied with the code. Each subsequent inspection for compliance is considered a re-inspection and the $50.00 fee is assessed. 1. Re-inspection fees may be waived by the Unified Code Enforcement & Inspection Team Manager if: i. An extension request has been made in writing and a schedule of intent is provided with specific compliance times approved by the Manager. ii. Significant progress is made and shown to the inspector on the re-inspection visit. iii. A hardship has been brought to the attention of the Manager and attempts to secure assistance are pursued by the responsible party (tenant or property owner). 7 Sec. 7-2-77. Violations (Junk Yards, Salvage Yards / Recycling Facilities Ordinance) Any person(s), firm, or corporation violating any portion of this ordinance shall be charged with each and every violation and upon trial conviction shall be subject to the penalties provided in § 1-6-1 of the Augusta-Richmond County Code. (a) Re-inspection Fee. A re-inspection fee of fifty dollars ($50.00) will be assessed to the person responsible for the code violation. The responsible person may be the property owner or tenant. The fee is to be paid to the Planning & Development Office to help fund the cost of performing a re-inspection for code compliance. In the event the person responsible for the code violation is issued a citation to appear in Magistrate Court, the Court will be requested to collect the re- inspection fee(s) for the Planning & Development Department. (b) A re-inspection fee is defined as an inspection for code compliance after the person responsible for the code violation has been notified of the violation and given a time to come into compliance, and is then found not to have complied with the code. Each subsequent inspection for compliance is considered a re-inspection and the $50.00 fee is assessed. 1. Re-inspection fees may be waived by the Unified Code Enforcement & Inspection Team Manager if: i. An extension request has been made in writing and a schedule of intent is provided with specific compliance times approved by the Manager. ii. Significant progress is made and shown to the inspector on the re-inspection visit. iii. A hardship has been brought to the attention of the Manager and attempts to secure assistance are pursued by the responsible party (tenant or property owner). Sec. 8-5-1. Incorporation of zoning ordinance by reference (Comprehensive Zoning Ordinance). The comprehensive zoning ordinance of the City of Augusta and unincorporated areas of Rich- mond County, as adopted on March 25, 1963 and subsequently revised, consisting of section 1 through section 37, inclusive, is hereby incorporated in this section as if set out in full herein. (a) Re-inspection Fee. A re-inspection fee of fifty dollars ($50.00) will be assessed to the person responsible for the code violation. The responsible person may be the property owner or tenant. The fee is to be paid to the Planning & Development Office to help fund the cost of performing a re-inspection for code compliance. In the event the person responsible for the code violation is issued a citation to appear in Magistrate Court, the Court will be requested to collect the re-inspection fee(s) for the Planning & Development Department. (b) A re-inspection fee is defined as an inspection for code compliance after the person responsible for the code violation has been notified of the violation and given a time to come into compliance, and is then found not to have complied with the code. Each subsequent inspection for compliance is considered a re-inspection and the $50.00 fee is assessed. 1. Re-inspection fees may be waived by the Unified Code Enforcement & Inspection Team Manager if: i. An extension request has been made in writing and a schedule of intent is provided with specific compliance times approved by the Manager. ii. Significant progress is made and shown to the inspector on the re-inspection visit. iii. A hardship has been brought to the attention of the Manager and attempts to secure assistance are pursued by the responsible party (tenant or property owner). Commission Meeting Agenda 12/6/2016 2:00 PM McDonald Transit - New GM Department:Augusta Public Transit Department:Augusta Public Transit Caption:A motion to approve John E. Pleveich as the new General Manager for McDonald Transit. (Approved by Public Services Committee November 28, 2016) Background:On November 7, 2016 the Transit Department was notified by McDonald Transit Vice-President Tim Lett that Lori Sand, the person that was serving as General Manager for Augusta, had decided to accept a new position with a different business establishment and tendered her resignation effective November 18, 2016. On November 11, 2016 McDonald President Kenneth Fischer formally notified Augusta Transit of Ms. Sand’s resignation and proposed Mr. John Pleveich as a replacement to serve as the new General Manager. The Augusta Transit Department has had an opportunity to meet with Mr. Pleveich to discuss his resume and review his qualifications with him. It was determined that he has the necessary qualifications to serve in this position. Furthermore, Mr. Pleveich clearly understands the mission of the Augusta Transit Department and the direction that is being taken to improve transit services. He is committed to ensuring that McDonald will conduct operations in a manner that will meet or exceed the expectations of the City of Augusta. Analysis:Based on an interview with Mr. Pleveich and a review of his qualifications the Transit Department has concluded that Mr. Pleveich would be an acceptable candidate to serve in the position of General Manager for McDonald Transit. Financial Impact:There is no financial impact. Alternatives:Do not approve the assignment of Mr. Pleveich as the McDonald General Manager. This would result in a further search process for an acceptable candidate. Cover Memo Recommendation:Approve Mr. Pleveich to serve in the position of General Manager for McDonald’s Augusta operation. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo $) nnrP Dev McDO November 11,2016 Mr. Patrick Stephens, Transit Director Augusta Public Transit 1535 Fenwick Street Augusta, GA 30904 Dear Mr. Stephens: This letter is to inform you that McDonald Transit General Manager Lori Sand is resigning her position at Augusta Transit Management lnc. effective November 18, 2016. Ms. Sand has decided to take a position with the Atlanta Regional Commission (ARC) in Atlanta. We are pleased to offer as her replacement Mr. John Pleveich. On November 9, 2016 you had an opportunity to meet and interview Mr. Pleveich and indicated that you were satisfied with his qualifications for the position of General Manager. lt is understood that this change is required to go before the Augusta-Richmond County Board of Commissioners and upon receipt of this letter you will place this item on their agenda. Our plan is to transition Mr. Pleveich to Augusta by the second week of December. Thank you for your favorable consideration of our candidate. We look fonryard to working with you during this transition. I look fonruard to the opportunity of meeting you in the near future. Please feel free to contact Tim Lett or myself if you have any questions. Sincerely, [-*W {"60/- Kenneth R. Fischer President DrlL NALD TRANSIT 3800 Sandshell Drive ' Suite 185 ' Fort Worth, Texas 76137 . 877-232-9557.Fax877-232-9560 . www.mcdonaldtransit.com John E. Pleveich EDUCATION INDIANA UNIVERSITY- Associate of Science in Public and Environmental Affairs, May 1993 Environmental Concentration. 3.93 GPA/4.0 INDIANA UNIVERSITY- Bachelor of Science in Public and Environmental Affairs, May 1995 Concentration in Environmental Science 3. 74 GPA/4.0 INDIANA UNIVERSIry- Masters of Science in Environmental Science, 12 credit hours remaining to receive degree PROFESSIONAT SUMMARY 11 year transit professional Proven track record as transit manager Excellent written and communication skills. - Knowledge of PC compatible: hardware and software (WordPerfect, Microsoft Word, Outlook, Excel, PowerPoint, Lotus and Trapeze). - Demonstrated expertise in leadership - Provided high quality customer service while ensuring key management objectives were attained. General Manager Candidate WORK EXPERIENCE McDONALD TRANSIT ASSOCTATES, tNC., October 2012topresent, General Manager, Citylink of Edmond, Edmond, Oklahoma. Responsible for all administrative and operations duties of this small urban system. Supervising a total staff of 20 employees. McDONALD TRANSIT ASSOCTATES, tNC., March 2012to October 2012,Yice President of Special projects at corporate headquarters in Fort Worth, Texas. During this time I served as a consultant at multiple transit systems for McDonald Transit, was one of the quality assurance audit staff for McDonald Transit and worked on multiple bid and purchasing projects for McDonald Transit. McDONALD TRANSIT ASSOGIATES, tNC., Juty 2011 to March 2012, General Manager, City Link of Abilene, Abilene, Texas Responsible for all administrative, maintenance and operations duties. Supervised a total staff of 70+ employees. ln my short time in Abilene I was able to plan and set up a course of action to get over 4 years of FTA Grants back on schedule for completion and close-out. McDONALD TRANSIT ASSOCIATES, tNC., June 2007 to Juty 2011, General Manager, Niles Dial-A-Ride, Niles, Michigan. Directly responsible for all administrative and operations duties. Administrative duties include; payroll, customer service, human resources, allfederal and state reporting as required, purchasing, numerous reports for the City of Niles and McDonald Transit, FTA grant reporting and writing, preparation of all Requests for Proposals (RFPs), represent Niles Dial-A-Ride on the area transportation study group policy committee, assisting the city with budget preparation, vendor relations, assist the city with capital projects plan, representation of Niles Dial-A-Ride at city council meetings and other public events, and working collaboratively with the new City Transportation Specialist. Operations duties include; scheduling, oversight of dispatchers, oversight of maintenance department, employee discipline and customer relations. BLOOMINGTON TRANSIT, August 2003 to June 2007, Operations Supervisor Responsible for supervising operations and drivers, entering payroll data, scheduling drivers and vehicles, support for customers, member of the contract negotiation team, lead person in the implementation and troubleshooting on the new automatic vehicle locator (AVL) system for BT, as well as various other assigned duties. INDIANA UNIVERSITY CAMPUS BUS SERVICE Btoomington, lndiana - 2005 to 2007, Parttime supervisor. I worked for lU Campus Bus covering shifts for their regular, full-time supervisors when they were on vacation or ill. All duties were typical of theposition. John E. Pleveich Demonstrated expertise in service development, grantsmanship, finance and reporting General Ma Candidate INDIANA UNIVERSITY HALLS OF RESIDENCE L!FE, INDIANA UNIVERSITY HALLS OF RESIDENGE Btoomington, tndiana- August 1995 to August 2002 Graduate Resident Assistant in the McNutt Residence hall scholastic year 1996 Assistant Coordinator in the McNutt Residence Hall 1997-1999 Graduate Assistant to Nancy Lorenz for Residential programs and Services (RPS) 1999-2000 Assistant to the Director, Academic lnitiatives and Services, RpS 2000 to2002 As the Assistant to the Director for Academic lnitiatives and Services my duties included:. Supervision and support for the Residential Fellows Program that pairs faculty and staff members of lndiana University with floors and communities within the Halls of Residence. Support and training for student staff members of Academic Communities within the Halls of Residence. Support and training for professional staff members in the Halls of Residence. Writing numerous papers, reports and texts published by our departmento Speaking with faculty, staff, students and parents of lndiana University students regarding our programs and available opportunities for involvement. Responsible for preparation the Academic lnitiatives and Services yearly budget and service as Financial Officer for our Department. Represent Academic lnitiatives and Services and lndiana University at conferences and workshops. Supervision of 60+ students working with the Residential Fellows Program as programming helpers HONORS/ORGANIZATIONS Recognized as a resident scholar by the lndiana University Halls of Residence Honors StudenUChancellor's List at lndiana University Past member of PhiTheta Kappa National Honor Society Graduated with High Honors for B.S. in Public and Environmental Affairs Member of PiAlpha Alpha National Honor Society of public Administration Member of lndiana University Alumni Association Past Member of the Fraternal Order of Eagles Aerie No. 1357 Member of the Michigan Public Transit Association (while in Niles, Mt) Member of the Texas Public Transit Association (while in Abilene, TX) Member of the Oklahoma Public Transit Association (while in Edmond, OK) Member of the Southwest Public Transit Association (while in John E. Pleveich General M Candidate Edmond, OK) Winner of the 2015 Oklahoma Transit Association award for lncreased Service and Ridership - the first state award won by the Edmond Citylink Transit System. Tnnsit Management Agrcement Page 13 - 14 SECTION 10. CONTRACTOR'S PERSONNEL AND INDEPENDENT CONTRACTOR STATUS The Contractor will supervise and direct the services to be provided, described in full in the Scope of Services and Scope of Work of this Agree,ment, which are attached hereto and incorporated by reference. Contractor will be solely responsible for the means, methods, techniques, sequences, and procedures of management and operation services for Augusta Public Transit's fixed route, paratansit route, and Richmond Transit Route (Rural) transportation services. An experienced General Manager and necessary assistants competent to supervise the particular tlpes of work involved shall be assigned to the Project by the Contactor, and shall be available at all times when work is in progress. The name of the General Manager shall b€ submitted with qualifications of same prior to start of the Work. If approved by Augusta, the General Manager so named by the Contractor shall be employed by the Contractor and shall have seryed in a zupervisory capacity on at least one Project of like description and size performed by the Contactor during the previous twelve months. The General Manager shall represent the Confiactor, and all directions given to the General Manager shall be as binding as if given to the Contractor. Lnportant communications shall be confirmed in writing. Other communications shall be similarly confirmed on written request in each case. The Contractor shall not change key members of its staff without the prior consent of Augusta, unless such staff members prove to be unsatisfactory to the Contractor and cease to be in its employ. If the Contractor intends to change key personnel, as defined below, it shall give Augusta written notice at least fifteen ( 15) days prior to the intended change. The written notice shall include a description of qualifications for the new proposed key personnel. Augusta shall have the right to approve or disapprove the proposed key staffmember- Only persons skilled in the type of work which they are to perform shall be employed. The Contractor shall, at all times, maintain discipline and good order among his employees, and shall not employ on the Work any unfit person or percons or anyone unskilled in the work assignedhim. The relationship betrreen Augusta and the Contractor shall be that of owner and independent contractor. Other than the consideration set forth herein, the Contractor, its officers, agents, serrrants, and employees shall not be entitled to any Augusta employee benefits including, but not limited to social security, insurance, paid annual leave, sick leave, worker's compensation, free parking or retire,ment benefits. No officer or employee of Contractor shall be deemed an officer or errployee of Augusta. Personnel policies, tax responsibilities, social security palments, health insurance, ernployee be,nefits and other administrative policies, procedures or require,me,nts applicable to services rendered unde,r this Con&act shall be those of the Contractor, not Augusta. Key Personnel - In the interest of public welfare and safety, the Contactor's General Manager assigned to operate Augusta Public Transit is required to successfully complete background check including, but not limited to, persotral reference check, criminal history child abuse regstT and credit history and drug screening. Contractods General Manager is considered to be essential to the work being performed undEr this Agreemeirt. Prior to diverting this individual to other prcgrams or taking them off the project for any reaso& Contractor shall notiff Augusta in advance and submit justification and proposed substitution(s)in sufficient detail to permit an evaluation of the impact to the services. Contractor shall make no diversion without the written consent of Augusta and under no circumstances shall there be a void in reference to this position. Augusta reseryes the right to require a change in Contractor's personnel if the assigned personnel is/are not, in the sole opinion of Augusta, meeting Augusta's expectations. Transit Management Agrwment Page 89 P. OrganizationalandPersonnelPlan The Contractor will provide an organization and persorurel plan identiffig staffing levels for each division. The plan needs to detail the job descriptions, full time or part-time designatiorl shifts, days of assignment and projected annual hours. The organization and staffing levels need to enable the delivery of a public transportation service that meets Augusta, Georgia' s goals. As conditions change during the life of the Contract, the Contractor is required to develop revisions to this plan to ensure the delivery of quality transit service. (1)Management The Contractor shall provide management staffing at a level and capability sufficient to oversee its functions and employees. The Contractor shall designate and provide the services of a full-time General Manager, subject to the approval of Augusta, Georgia, who shall provide overall management and supenrision of APT under the terms of this agreement. The General Manager must have a minimum of eight years in public transportation operations, including at least five years upper level superuisory experience. The General Manager shall work cooperatively with Augusta's designee in all matterc relating to service quality, providing operational and other data as described in Section 4 -Scope of Work of this Agreement, responding to comments from APT passengers and the general public, and responding to specifi c requests for other assistance as the need arises. The Contractor shall assure Augusta, Georgia that the General Manager designated for this project willNOT bereplaced without thewrittenconsent of Augusta, Georgia. Shouldthe services of the General Manager become unavailable to the Contractor, tle resume and qualifications of the proposed replacement shall be submiffed to Augusta, Georgia for approval as soon as possible, but in no event later than ten (10) business days prior to the departure of the incumbent General Manager, unless the Contractor is not provided with such notice by the departing employee. Augusta, Georgia shall respond to the Contractor within three (3) working days following the receipt of these qualifications concerning acceptance of the candidate for replacement ofthe General Manager. Augusta, Georgia will brief any new General Manager of ongoing and upcoming issues. The office of the General Manager will be physically located at APT's operations and maintenance facility. The General Manager will be expected to remain at the facility or otherwise within the ApT service area as appropriate to the maximum extent possible. At all times, the General Manager or designee to act for the General Manager, shall be available either by phone or in person to make decisions regarding day-to-day APT operations or provide coordination as necessary, and shall be authorized to act on behalf of the Contractor regarding all matters pertaining to the Scope of Work. Commission Meeting Agenda 12/6/2016 2:00 PM Occupation Tax Code Amendments Department:Planning & Development Department:Planning & Development Caption:Motion to approve amendments to the Augusta, Georgia Code - Finance and Taxation, that will provide for new administrative fees for the collection of past due taxes, and identifying businesses that relocate without notification.Waive second reading (Approved by Public Services Committee November 28, 2016) Background:The Occupation Tax is due by January 31st, and the Code requires that a business moving from one location to another to notify the Planning & Development Department….The Business License Compliance Officers expend more effort than should be required to address these two issues, particularly when they have other responsibilities that they also must carry out. The main purpose of the two amendments is encourage businesses to pay the Occupation Tax on time, and to comply with the business location requirement. Analysis:The Occupation Tax is due by January 31st. The majority of the tax is collected by the end of March. The business license inspectors continue to work on collecting the past due tax by conducting field inspections, telephone calls, sending emails and regular mail. Often times the collection requires repeated efforts over a few months…. The inspectors have other responsibilities that are put aside while working to collect the past due taxes. The purpose of imposing the administrative fee is to encourage the business to pay the tax that is due. The Occupation Tax / Business License Code requires that a business moving from one location to another to notify the Planning & Development Department. There are several reasons for this that include zoning review, Fire Department inspection, and having correct mailing and contact information for correspondence purposes…. As the business license inspectors are conducting routine inspections or they are collecting the past due tax, the extra efforts they go through to locate a moved business are time consuming and require the inspectors to put aside other responsibilities….The purpose of Cover Memo imposing the administrative fee is to encourage the business to comply with the existing Code requirement. The Code amendments will result in an estimated revenue in the amount of $30,000. This amount was included in the approved 2017 Budget. The Ordinance for this purpose is attached. Financial Impact:The additional revenue is estimated to be $30,000 Alternatives:N/A Recommendation:Approve Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 2, CHAPTER 1, ARTICLE 1, FINANCE AND TAXATION, SECTION 2-1-14 WHEN TAX DUE AND PAYABLE; AND SECTION 2-1-33 CHANGE OF ADDRESS; SO AS TO PROVIDE REGULATIONS FOR THE COLLECTION OF PAST DUE OCCUPATION TAXES AND CHANGING OF BUSINESS ADDRESS; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT ALL BUSINESSES LOCATED IN AUGUSTA, GEORGIA ARE EXPECTED TO SUBMIT PAYMENT OF THE OCCUPATION TAX WHEN DUE, AND TO COMPLETE THE NOATIFICATION REQUIREMENT PRIOR TO MOVING THE BUSINESS LOCATION, AS FOLLOWS: SECTION 1. SECTION 2-1-14 OF AUGUSTA, GA. CODE TITLE 2, CHAPTER 1, ARTICLE 1, IS HEREBY AMENDED BY ADDING THE SECTION (d) AS SET FORTH IN “EXHIBIT A” HERETO. SECTION 2. SECTION 2-1-33 OF AUGUSTA, GA. CODE TITLE 2, CHAPTER 1, ARTICLE 1, IS HEREBY AMENDED BY ADDING THE SECTIONS (a) AND (b) AS SET FORTH IN “EXHIBIT A” HERETO. SECTION 3. This ordinance shall become effective on January 1, 2017 in accordance with applicable laws. SECTION 4. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this ___ day of ___________, 2016. __________________________ Attest:______________________________ Hardie Davis, Jr. Lena J. Bonner, Clerk of Commission As its Mayor Seal: CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2016 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: _________________________ First Reading ______________________ Second Reading ______________________ EXHIBIT A Sec. 2-1-14. When tax due and payable; effect of transacting business when tax delinquent. (a) Each such occupation tax shall be for the calendar year 1996 and succeeding calendar years thereafter unless otherwise specifically provided. Said occupation tax, together with the applicable administrative and regulatory fee, shall be payable January 1 of each year. If said amounts are not paid within thirty (30) days from the due date, a penalty of ten (10) percent of the tax or fee due will be imposed and interest will be charged on the delinquent tax, regulatory fee and/or administrative fee at the rate of 1.5 (one and 1/2) percent per month, until paid in full. In the event that any person commences business in Augusta-Richmond County on any date after January 1, the Business Tax Certificate and tax shall be due and payable thirty (30) days following the commencement of business, after which time the penalties as described above shall be imposed. Regulatory fees shall be paid before commencing business or the practice of a profession as a condition precedent for transacting business, or practicing a profession. Regulatory fees may be paid after commencing business or the practice of a profession when: (1) The work done or services provided are necessary for the health or safety of one (1) or more individuals; (2) The work done or services provided have no adverse effect on any other person; and (3) Regulatory fees are tendered to Augusta-Richmond County within two (2) business days after commencing business or the practice of a profession. The Business Tax Certificate herein provided shall be issued by the Director of Planning and Development and if any person, firm, or corporation whose duty it is to obtain a Certificate shall, after said Certificate or occupation tax becomes delinquent, transact or offer to transact, in Augusta-Richmond County, any kind of professions, trades, or callings subject to this section without having first obtained said certificate, such offender shall also be subject to penalties provided herein at section 2-1-19. (b) In addition to the above remedies, the marshal may proceed to collect in the same manner as provided by law for tax executions. (c) Attorneys who fail to pay the occupation tax due shall not have their occupation tax certificate revoked; however, the amount of tax due, plus penalties and interest, shall constitute a lien as provided by law. (d) Administrative Fee, Past Due Collection. 1. On April 1st of each year, or the next business day if April 1st is a weekend day, the Planning & Development Department will have ‘Past Due Notice’ mailed to all Occupation Tax Certificate holders that have not paid the occupation tax. The notice will state that the Occupation Tax is past due and an administrative fee of seventy-five dollars ($75.00) will be assessed to each business license account that is not paid in full on May 1st of the current year. 2. On July 1st of each year, or the next business day if July 1st is a weekend day, the Planning & Development Department will have ‘Past Due Notice’ mailed to all Occupation Certificate holders that have not paid the occupation tax. The notice will state that the Occupation Tax is past due and an administrative fee of seventy-five dollars ($75.00) will be assessed to each business license account that is not paid in full on August 1st of the current year. 3. The Administrative Fee will fund the cost of the additional activities the Business License Compliance Officers perform in order to collect the past due fees. Sec. 2-1-33. Change of address. Any person moving from one (1) location to another shall notify the director of such move and the new address in writing on the form provided by the Director of Planning & Development no later than the day of the moving. The same Business Tax Certificate will be valid at the new location if said new location conforms to the zoning regulations of Augusta-Richmond County. This section is inapplicable to any license for the sale of malt beverages, wine, and spirituous liquors. (a) Administrative Fee. An administrative fee of seventy-five dollars ($75.00) will be charged to any person moving a business from one location to another without having first notified the Planning & Development Department and the Fire Department. (b) The Administrative Fee will fund the cost of the additional activities the Business License Compliance Officers perform in order to determine that the business is in operation and inspect the new location for code compliance. ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 2, CHAPTER 1, ARTICLE 1, FINANCE AND TAXATION, SECTION 2-1-14 WHEN TAX DUE AND PAYABLE; AND SECTION 2-1-33 CHANGE OF ADDRESS; SO AS TO PROVIDE REGULATIONS FOR THE COLLECTION OF PAST DUE OCCUPATION TAXES AND CHANGING OF BUSINESS ADDRESS; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT ALL BUSINESSES LOCATED IN AUGUSTA, GEORGIA ARE EXPECTED TO SUBMIT PAYMENT OF THE OCCUPATION TAX WHEN DUE, AND TO COMPLETE THE NOATIFICATION REQUIREMENT PRIOR TO MOVING THE BUSINESS LOCATION, AS FOLLOWS: SECTION 1. SECTION 2-1-14 OF AUGUSTA, GA. CODE TITLE 2, CHAPTER 1, ARTICLE 1, IS HEREBY AMENDED BY ADDING THE SECTION (d) AS SET FORTH IN “EXHIBIT A” HERETO. SECTION 2. SECTION 2-1-33 OF AUGUSTA, GA. CODE TITLE 2, CHAPTER 1, ARTICLE 1, IS HEREBY AMENDED BY ADDING THE SECTIONS (a) AND (b) AS SET FORTH IN “EXHIBIT A” HERETO. SECTION 3. This ordinance shall become effective on January 1, 2017 in accordance with applicable laws. SECTION 4. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this ___ day of ___________, 2016. __________________________ Attest:______________________________ Hardie Davis, Jr. Lena J. Bonner, Clerk of Commission As its Mayor Seal: CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2016 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: _________________________ First Reading ______________________ Second Reading ______________________ EXHIBIT A Sec. 2-1-14. When tax due and payable; effect of transacting business when tax delinquent. (a) Each such occupation tax shall be for the calendar year 1996 and succeeding calendar years thereafter unless otherwise specifically provided. Said occupation tax, together with the applicable administrative and regulatory fee, shall be payable January 1 of each year. If said amounts are not paid within thirty (30) days from the due date, a penalty of ten (10) percent of the tax or fee due will be imposed and interest will be charged on the delinquent tax, regulatory fee and/or administrative fee at the rate of 1.5 (one and 1/2) percent per month, until paid in full. In the event that any person commences business in Augusta-Richmond County on any date after January 1, the Business Tax Certificate and tax shall be due and payable thirty (30) days following the commencement of business, after which time the penalties as described above shall be imposed. Regulatory fees shall be paid before commencing business or the practice of a profession as a condition precedent for transacting business, or practicing a profession. Regulatory fees may be paid after commencing business or the practice of a profession when: (1) The work done or services provided are necessary for the health or safety of one (1) or more individuals; (2) The work done or services provided have no adverse effect on any other person; and (3) Regulatory fees are tendered to Augusta-Richmond County within two (2) business days after commencing business or the practice of a profession. The Business Tax Certificate herein provided shall be issued by the Director of Planning and Development and if any person, firm, or corporation whose duty it is to obtain a Certificate shall, after said Certificate or occupation tax becomes delinquent, transact or offer to transact, in Augusta-Richmond County, any kind of professions, trades, or callings subject to this section without having first obtained said certificate, such offender shall also be subject to penalties provided herein at section 2-1-19. (b) In addition to the above remedies, the marshal may proceed to collect in the same manner as provided by law for tax executions. (c) Attorneys who fail to pay the occupation tax due shall not have their occupation tax certificate revoked; however, the amount of tax due, plus penalties and interest, shall constitute a lien as provided by law. (d) Administrative Fee, Past Due Collection. 1. On April 1st of each year, or the next business day if April 1st is a weekend day, the Planning & Development Department will have ‘Past Due Notice’ mailed to all Occupation Tax Certificate holders that have not paid the occupation tax. The notice will state that the Occupation Tax is past due and an administrative fee of seventy-five dollars ($75.00) will be assessed to each business license account that is not paid in full on May 1st of the current year. 2. On July 1st of each year, or the next business day if July 1st is a weekend day, the Planning & Development Department will have ‘Past Due Notice’ mailed to all Occupation Certificate holders that have not paid the occupation tax. The notice will state that the Occupation Tax is past due and an administrative fee of seventy-five dollars ($75.00) will be assessed to each business license account that is not paid in full on August 1st of the current year. 3. The Administrative Fee will fund the cost of the additional activities the Business License Compliance Officers perform in order to collect the past due fees. Sec. 2-1-33. Change of address. Any person moving from one (1) location to another shall notify the director of such move and the new address in writing on the form provided by the Director of License and Inspection Planning & Development no later than the day of the moving. The same Business Tax Certificate will be valid at the new location if said new location conforms to the zoning regulations of Augusta-Richmond County. This section is inapplicable to any license for the sale of malt beverages, wine, and spirituous liquors. (a) Administrative Fee. An administrative fee of seventy-five dollars ($75.00) will be charged to any person moving a business from one location to another without having first notified the Planning & Development Department and the Fire Department. (b) The Administrative Fee will fund the cost of the additional activities the Business License Compliance Officers perform in order to determine that the business is in operation and inspect the new location for code compliance. Commission Meeting Agenda 12/6/2016 2:00 PM Occupation Tax Fee Increase Department:Planning & Development Department:Planning & Development Caption:Motion to approve amendments to the Augusta, Georgia Code - Finance and Taxation, that will provide for increases in the Administrative Fee, Regulatory Fees, Failure to Submit Required Documents Fees, and Occupation Tax Schedule as presented and approved during the 2017 Budget Hearings.Waive second reading (Approved by Public Services Committee November 28, 2016) Background:As a component of the 2017 Budget, the Planning & Development Department recommended a 10% increase in the Occupation Tax and associated fees. During the Budget Hearings the proposed fee structure was presented, reviewed and approved. Analysis:This agenda item is to officially amend the Augusta Georgia Code to reflect the fee structures that support the approved 2017 Budget. The Ordinance for this purpose is attached. Financial Impact:The additional revenue is estimated to be $333,000. Alternatives:N/A Recommendation:Approve Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Cover Memo Administrator. Clerk of Commission Cover Memo 1 ORDINANCE NO. __________ AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE TITLE 2, CHAPTER 1, ARTICLE 1, SECTION 2-1-3(A)(B)(C)(D) ADMINISTRATIVE AND REGULATORY FEE STRUCTURE, OCCUPATION TAX STRUCTURE, AND SECTION 2-1-4 (B) (2) A&B OCCUPATION TAX LEVIED, RESTRICTIONS; SO AS TO INCREASE AND ESTABLISH THE ADMINISTRATIVE FEE, REGULATORY FEES, FAILURE TO SUBMIT FEES, AND OCCUPATION TAX SCHEDULE; TO PROVIDE AN EFFECTIVE DATE; TO REPEAL CONFLICTING ORDINANCES; TO WAIVE THE SECOND READING AND FOR OTHER PURPOSES. NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT THE OCCUPAITON TAX AND ASSOCIATED FEES ARE AMENDED AS FOLLOWS: SECTION 1. SECTIONS 2-1-3 (a)(b)(c)(d) OF AUGUSTA, GA. CODE, TITLE 2 CHAPTER 1, ARTICLE 1, ARE HEREBY DELETED BY STRIKING THESE SETIONS IN ITS ENTIRETY; AND NEW SECTIONS 2- 1-3 (a)(b)(c)(d) ARE HEREBY INSERTED TO REPLACE THE REPEALED SECTIONS AS SET FORTH IN “EXHIBIT A” HERETO. SECTION 2. SECTIONS 2-1-4 (b)(2) a & b OF AUGUSTA, GA. CODE, TITLE 2 CHAPTER 1, ARTICLE 1, ARE HEREBY DELETED BY STRIKING THESE SETIONS IN ITS ENTIRETY; AND NEW SECTIONS 2- 1-4 (b)(2) a & b ARE HEREBY INSERTED TO REPLACE THE REPEALED SECTIONS AS SET FORTH IN “EXHIBIT A” HERETO Section 3. This ordinance shall become effective upon adoption. Section 4. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this ___ day of ___________, 2016 __________________________ Hardie Davis, Jr. As its Mayor Attest: _____________________________ 2 Lena J. Bonner, Clerk of Commission CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2016 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: _________________________ First Reading ______________________ Second Reading ______________________ (Waive Second Reading) 3 EXHIBIT A Sec. 2-1-3. Administrative and regulatory fee structure; occupation tax structure. a. A non-prorated, nonrefundable administrative fee of one hundred dollars ($100.00) one hundred and ten dollars ($110.00) shall be required on all businesses and occupation tax accounts for the initial start-up, renewal, or reopening of those accounts. b. A regulatory fee will be imposed as provided under O.C.G.A. § 48-13-9 on those applicable businesses. A regulatory fee may not include an administrative fee. c. The regulatory fee schedule for persons in occupations and professions shall be as set below, and may be amended from time to time: Existing Proposed Adult Entertainment Establishments $3,479.00 $3,830.00 per year Adult Entertainment (live) $140.00 $155.00 per day Amusement Parks $696.00 $770.00 per year Arcades $350.00 $385.00 per year Craft Show Promoters $418.00 $460.00 per year Dance Halls $140.00 $155.00 per year Entertainment Venue: $349.00 $385.00 per year Flea Markets 1 through 10 rental spaces $418.00 $460.00 per year 11 or more rental spaces $696.00 $770.00 per year Fortune Tellers $696.00 $770.00 per year Going Out of Business Sales $140.00 $155.00 per 90 days (May be renewed for 60 days) $140.00 $155.00 per 60 days Hybrid Restaurant $500.00 $550.00 per year Second Hand Goods $140.00 $155.00 per year Street Vendors $50.00 $55.00 per day Temporary and Transient Vendors $175.00 $195.00 per day Wreckers $36.00 $40.00 per year Taxicabs $36.00 $40.00 per year Limousines $36.00 $40.00 per year Vending Machines (per machine) $9.00 $10.00 per year. Salvage Yards $317.00 $350.00 per year d. Failure to file tax return: a non-prorated, nonrefundable administrative fee shall be charged on all businesses and occupation tax accounts that fail to file with the Planning & Development Department the tax return as provided for in § 2-1-21 (a) (b) of the Augusta-Richmond County Code. The fee shall be as follows: Existing Proposed Previously Reported Gross Revenue Administrative Fee Administrative Fee $1 - $30,000 $25.00 $30.00 $30,001 - $100,000 $50.00 $55.00 $100,001 - $300,000 $100.00 $110.00 $300,001 - $750,000 $150.00 $165.00 $750,001 - $2,000,000 $200.00 $220.00 $2,000,001 - $6,000,000 $250.00 $275.00 $6,000,001 - $10,000,000 $300.00 $330.00 $10,000,001 - $15,000,000 $350.00 $385.00 $15,000,001 – AND OVER $500.00 $550.00 4 Professionals $400 Flat Fee $100.00 $110.00 Sec. 2-1-4. Occupation tax levied; restrictions. (b)(2) Profitability ratios in combination with gross receipts. a. The tax rate will be determined by profitability ratios in combination with gross receipts for each business, trade, profession, or occupation in Augusta-Richmond County shall be as follows and will be developed and updated from time to time by the Director of Planning & Development. Tax Class; Original Tax Rate Relationship Between Tax Classes Class 1 1.00 Class 2 1.33 Class 3 1.67 Class 4 2.00 Class 5 2.33 Class 6 2.67 b. The business tax amounts, exclusive of regulatory fees, for the various gross receipt brackets or ranges by tax class are shown below: Occupation Tax Schedule January 2014 (Includes $100 Administrative Fee) Class 1 Class 2 Class 3 Class 4 Class 5 Class 6 Prop Prop Prop Prop Prop Prop BRACKET GROSS RECEIPTS tax / w tax / w tax / w tax / w tax / w tax / w admin admin admin admin admin admin 1 $1 - $30,000 $102 $102 $104 $104 $105 $105 2 $30,001 - $100,000 $110 $112 $115 $120 $122 $125 3 $100,001 - $200,000 $122 $129 $137 $146 $152 $161 4 $200,001 - $300,000 $137 $150 $164 $176 $188 $202 5 $300,001 - $500,000 $161 $180 $202 $222 $241 $263 6 $500,001 - $750,000 $196 $226 $259 $290 $322 $355 7 $750,001 - $1,000,000 $234 $278 $322 $366 $412 $456 8 $1,000,001 - $2,000,000 $329 $405 $482 $558 $635 $711 9 $2,000,001 - $4,000,000 $558 $711 $864 $1,018 $1,171 $1,324 10 $4,000,001 - $6,000,000 $864 $1,121 $1,375 $1,630 $1,885 $2,139 11 $6,000,001 - $8,000,000 $1,186 $1,528 $1,885 $2,242 $2,599 $2,957 12 $8,000,001 - $10,000,000 $1,477 $1,936 $2,395 $2,855 $3,314 $3,772 13 $10,000,001 - $12,000,000 $1,783 $2,343 $2,905 $3,467 $4,029 $4,589 14 $12,000,001 - $15,000,000 $2,166 $2,855 $3,544 $4,232 $4,921 $5,610 15 $15,000,001 - $20,000,000 $2,779 $3,670 $4,564 $5,456 $6,348 $7,243 16 $20,000,001 - $30,000,000 $3,925 $5,201 $6,477 $7,753 $9,028 $10,304 17 $30,000,001 - AND OVER $5,456 $7,243 $9,028 $10,814 $12,600 $14,385 5 Occupation Tax Schedule December 2016 (Includes $110 Administrative Fee) Class 1 Class 2 Class 3 Class 4 Class 5 Class 6 Prop Prop Prop Prop Prop Prop BRACKET GROSS RECEIPTS tax / w tax / w tax / w tax / w tax / w tax / w admin admin admin admin admin admin 1 $1 - $30,000 $113 $113 $115 $115 $116 $116 2 $30,001 - $100,000 $121 $124 $127 $132 $135 $138 3 $100,001 - $200,000 $135 $142 $151 $161 $168 $178 4 $200,001 - $300,000 $151 $165 $181 $194 $207 $223 5 $300,001 - $500,000 $178 $198 $223 $245 $266 $290 6 $500,001 - $750,000 $216 $249 $285 $319 $355 $391 7 $750,001 - $1,000,000 $258 $306 $355 $403 $454 $502 8 $1,000,001 - $2,000,000 $362 $446 $531 $614 $699 $783 9 $2,000,001 - $4,000,000 $614 $783 $951 $1,120 $1,289 $1,457 10 $4,000,001 - $6,000,000 $951 $1,234 $1,513 $1,793 $2,074 $2,353 11 $6,000,001 - $8,000,000 $1,285 $1,681 $2,074 $2,467 $2,859 $3,253 12 $8,000,001 - $10,000,000 $1,625 $2,130 $2,635 $3,141 $3,646 $4,150 13 $10,000,001 - $12,000,000 $1,962 $2,578 $3,196 $3,814 $4,432 $5,048 14 $12,000,001 - $15,000,000 $2,383 $3,141 $3,899 $4,656 $5,414 $6,171 15 $15,000,001 - $20,000,000 $3,057 $4,037 $5,021 $6,002 $6,983 $7,968 16 $20,000,001 - $30,000,000 $4,318 $5,722 $7,125 $8,529 $9,931 $11,335 17 $30,000,001 - AND OVER $6,002 $7,968 $9,931 $11,89 6 $13,860 $15,824 1 ORDINANCE NO. __________ AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE TITLE 2, CHAPTER 1, ARTICLE 1, SECTION 2-1-3(A)(B)(C)(D) ADMINISTRATIVE AND REGULATORY FEE STRUCTURE, OCCUPATION TAX STRUCTURE, AND SECTION 2-1-4 (B) (2) A&B OCCUPATION TAX LEVIED, RESTRICTIONS; SO AS TO INCREASE AND ESTABLISH THE ADMINISTRATIVE FEE, REGULATORY FEES, FAILURE TO SUBMIT FEES, AND OCCUPATION TAX SCHEDULE; TO PROVIDE AN EFFECTIVE DATE; TO REPEAL CONFLICTING ORDINANCES; TO WAIVE THE SECOND READING AND FOR OTHER PURPOSES. NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT THE OCCUPAITON TAX AND ASSOCIATED FEES ARE AMENDED AS FOLLOWS: SECTION 1. SECTIONS 2-1-3 (a)(b)(c)(d) OF AUGUSTA, GA. CODE, TITLE 2 CHAPTER 1, ARTICLE 1, ARE HEREBY DELETED BY STRIKING THESE SETIONS IN ITS ENTIRETY; AND NEW SECTIONS 2- 1-3 (a)(b)(c)(d) ARE HEREBY INSERTED TO REPLACE THE REPEALED SECTIONS AS SET FORTH IN “EXHIBIT A” HERETO. SECTION 2. SECTIONS 2-1-4 (b)(2) a & b OF AUGUSTA, GA. CODE, TITLE 2 CHAPTER 1, ARTICLE 1, ARE HEREBY DELETED BY STRIKING THESE SETIONS IN ITS ENTIRETY; AND NEW SECTIONS 2- 1-4 (b)(2) a & b ARE HEREBY INSERTED TO REPLACE THE REPEALED SECTIONS AS SET FORTH IN “EXHIBIT A” HERETO. Section 3. This ordinance shall become effective upon adoption. Section 4. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this ___ day of ___________, 2016 __________________________ Hardie Davis, Jr. As its Mayor Attest: _____________________________ Lena J. Bonner, Clerk of Commission 2 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2016 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: _________________________ First Reading ______________________ Second Reading ______________________ (Waive Second Reading) 3 EXHIBIT A Sec. 2-1-3. Administrative and regulatory fee structure; occupation tax structure. a. A non-prorated, nonrefundable administrative fee of one hundred and ten dollars ($110.00) shall be required on all businesses and occupation tax accounts for the initial start-up, renewal, or reopening of those accounts. b. A regulatory fee will be imposed as provided under O.C.G.A. § 48-13-9 on those applicable businesses. A regulatory fee may not include an administrative fee. c. The regulatory fee schedule for persons in occupations and professions shall be as set below, and may be amended from time to time: Adult Entertainment Establishments $3,830.00 per year Adult Entertainment (live) $155.00 per day Amusement Parks $770.00 per year Arcades $385.00 per year Craft Show Promoters $460.00 per year Dance Halls $155.00 per year Entertainment Venue: $385.00 per year Flea Markets 1 through 10 rental spaces $460.00 per year 11 or more rental spaces $770.00 per year Fortune Tellers $770.00 per year Going Out of Business Sales $155.00 per 90 days (May be renewed for 60 days) $155.00 per 60 days Hybrid Restaurant $550.00 per year Second Hand Goods $155.00 per year Street Vendors $55.00 per day Temporary and Transient Vendors $195.00 per day Wreckers $40.00 per year Taxicabs $40.00 per year Limousines $40.00 per year Vending Machines (per machine) $10.00 per year. Salvage Yards $350.00 per year d. Failure to file tax return: a non-prorated, nonrefundable administrative fee shall be charged on all businesses and occupation tax accounts that fail to file with the Planning & Development Department the tax return as provided for in § 2-1-21 (a) (b) of the Augusta-Richmond County Code. The fee shall be as follows: Previously Reported Gross Revenue Administrative Fee $1 - $30,000 $30.00 $30,001 - $100,000 $55.00 $100,001 - $300,000 $110.00 $300,001 - $750,000 $165.00 $750,001 - $2,000,000 $220.00 $2,000,001 - $6,000,000 $275.00 $6,000,001 - $10,000,000 $330.00 $10,000,001 - $15,000,000 $385.00 $15,000,001 – AND OVER $550.00 Professionals 4 $400 Flat Fee $110.00 Sec. 2-1-4. Occupation tax levied; restrictions. (b)(2) Profitability ratios in combination with gross receipts. a. The tax rate will be determined by profitability ratios in combination with gross receipts for each business, trade, profession, or occupation in Augusta-Richmond County shall be as follows and will be developed and updated from time to time by the Director of Planning & Development. Tax Class; Original Tax Rate Relationship Between Tax Classes Class 1 1.00 Class 2 1.33 Class 3 1.67 Class 4 2.00 Class 5 2.33 Class 6 2.67 b. The business tax amounts, exclusive of regulatory fees, for the various gross receipt brackets or ranges by tax class are shown below: Occupation Tax Schedule December 2016 (Includes $110 Administrative Fee) Class 1 Class 2 Class 3 Class 4 Class 5 Class 6 Prop Prop Prop Prop Prop Prop BRACKET GROSS RECEIPTS tax / w tax / w tax / w tax / w tax / w tax / w admin admin admin admin admin admin 1 $1 - $30,000 $113 $113 $115 $115 $116 $116 2 $30,001 - $100,000 $121 $124 $127 $132 $135 $138 3 $100,001 - $200,000 $135 $142 $151 $161 $168 $178 4 $200,001 - $300,000 $151 $165 $181 $194 $207 $223 5 $300,001 - $500,000 $178 $198 $223 $245 $266 $290 6 $500,001 - $750,000 $216 $249 $285 $319 $355 $391 7 $750,001 - $1,000,000 $258 $306 $355 $403 $454 $502 8 $1,000,001 - $2,000,000 $362 $446 $531 $614 $699 $783 9 $2,000,001 - $4,000,000 $614 $783 $951 $1,120 $1,289 $1,457 10 $4,000,001 - $6,000,000 $951 $1,234 $1,513 $1,793 $2,074 $2,353 11 $6,000,001 - $8,000,000 $1,285 $1,681 $2,074 $2,467 $2,859 $3,253 12 $8,000,001 - $10,000,000 $1,625 $2,130 $2,635 $3,141 $3,646 $4,150 13 $10,000,001 - $12,000,000 $1,962 $2,578 $3,196 $3,814 $4,432 $5,048 14 $12,000,001 - $15,000,000 $2,383 $3,141 $3,899 $4,656 $5,414 $6,171 15 $15,000,001 - $20,000,000 $3,057 $4,037 $5,021 $6,002 $6,983 $7,968 16 $20,000,001 - $30,000,000 $4,318 $5,722 $7,125 $8,529 $9,931 $11,335 17 $30,000,001 - AND OVER $6,002 $7,968 $9,931 $11,896 $13,860 $15,824 Commission Meeting Agenda 12/6/2016 2:00 PM Animal Services Ordinance Amendment Department:Augusta Animal Services Department:Augusta Animal Services Caption:Motion to approve an amendment to the Animal Services Ordinance Section 4-1-7, related to the bylaws of the Animal Services Advisory Board and Section 4-1-39, related to Registration Requirement.(Approved by Public Safety Committee November 28, 2016) Background:The Animal Services Ordinance adopted on 2/16/2016, did not include recent changes in state laws. Therefore, it is necessary to amend sections of the Animal Services Ordinance accordingly. Analysis: Financial Impact: Alternatives:Deny motion. Recommendation:Approve motion. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo 1 ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE TITLE FOUR, CHAPTER ONE, ARTICLE TWO, SECTION 4-1-7 RELATED TO BY-LAWS OF THE ANIMAL SERVICES ADVISORY BOARD; AND SECTION 4-1-39 RELATED TO REGISTRATION REQUIREMENT; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR THE OTHER PURPOSES PROVIDED HEREIN. WHEREAS, it is the desire of the Board of Commission to update and improve the Animal Services provisions of the CODE applicable to the community; and WHEREAS, the provisions of the animal control ordinances have been revised at various times to meet the needs of the growing population of Augusta, Georgia; and WHEREAS, at the request of the Animal Services Staff the Commission has been asked to again revise these ordinances to address a recent change in state law; and WHEREAS, these regulations are hereby adopted to advance the fundamental goal of protecting the health, safety and welfare of the citizens of Augusta, Georgia, and to further legitimate government interests. THE AUGUSTA, GEORGIA COMMISSION ordains as follows: SECTION 1. AUGUSTA, GA. CODE Section 4-1-7, Article II, II (XX) as set forth in the Augusta, Ga. Code, adopted February 16, 2016, is hereby amended by striking this section in its entirety and inserting in lieu thereof new Code Section 4-1-7, as set forth in “Exhibit A” hereto. SECTION 2. AUGUSTA, GA. CODE Section 4-1-39 as set forth in the Augusta, Ga. Code, adopted February 16, 2016, is hereby amended by striking this section in its entirety and inserting in lieu thereof new Code Section 4-1-39, as set forth in “Exhibit B” hereto. SECTION 3. This ordinance shall become effective on January 1, 2017 in accordance with applicable laws. SECTION 4. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this _____ day of , 2017. ___________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner, Clerk of Commission Seal: 2 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on_________________, 2017 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: First Reading Second Reading 3 EXHIBIT A Strike: Sec. 4-1-7. Animal Services Advisory Board By-Laws. ARTICLE I PURPOSE AND ROLE Section 1. The Animal Services Advisory Board (hereinafter "ASAB”) shall be constituted to advise the city of Augusta and the Animal Services Director on matters pertaining to animal services through recommendations and reports. The ASAB is a recommending body. The Animal Services Director does not report to or work for the ASAB. The ASAB must remain committed to the following principle that Animal Services is a public safety agency. Section 2. The ASAB shall seek out and recommend programs that may enhance the animal services in Augusta, Georgia. Section 3. The ASAB shall make recommendations to enhance animal welfare and safety. Section 4. The ASAB shall seek out and recommend alternate funding sources to startup or sustain animal services programs. Section 5. The ASAB shall take the lead in recruiting qualified volunteers who are interested in serving to enhance Augusta, Georgia’s Animal Services. ARTICLE II MEMBERSHIP Section 1. The ASAB shall consist of ten (10) members. Each appointee shall be designated by the commission-council member representing a designated district. Each of the ten (10) members of the ASAB shall be nominated by the individual Commissioner representing District 1, District 2, District 3, District 4, District 5, District 6, District 7, District 8, District 9, and District 10. Each member of the ASAB appointed pursuant to this paragraph shall be required to reside in the district of the appointing Commissioner. Section 2. In addition, two (2) members may be recommended by the Augusta-Richmond County delegation in the General Assembly of Georgia and appointed by the Augusta, Georgia Commission. In the event the appointed authority of the Legislative Delegation is removed from the Consolidation Act, this subsection shall automatically be repealed. 4 Section 3. In the event that there are unfilled vacancies on the ASAB for any period of time, a ASAB consisting of six (6) or more members may exercise all powers delegated to the ASAB until the vacancies are filled. Section 4. Advisory Board members may resign by submitting a written resignation to their appointing authority, copying the Chairman of the Advisory Board, the Director of Animal Services, and the Clerk of Commission. Section 5. Each ASAB member shall serve at the pleasure of their appointing commissioner and may be removed at any time, with or without cause. Section 6. Members of the ASAB serving as of January 1, 2016, shall serve until their fixed term has expired and continue to serve until their successors are appointed and qualified by the Commissioner representing the respective Districts. I. CHAIRMAN A Chairman shall be elected by the ASAB from among its members for a one (1) year term. The term shall run from January 1 of each year until December 31 of each year. The Chairman shall serve as such for no more than two (2) consecutive terms. A. The Chairman shall preside over the ASAB and shall have the right to vote. B. The Chairman shall decide all points of procedure, subject to these bylaws and the latest edition of Roberts Rules of Order, unless otherwise directed by the majority of the ASAB in session at the time. C. The Chairman shall appoint any committees found necessary to investigate any matters before the ASAB. II. VICE-CHAIRMAN A Vice-Chairman shall be elected by the ASAB from among its members in the same manner for a one (1) year term. The term shall run from January 1 of each year until December 31 of each year. The Vice-Chairman shall serve no more than two (2) consecutive terms. A. The Vice-Chairman shall serve as “Acting Chairman” in the absence of the Chairman or when that officer has to refrain from participation because of a conflict of interest and shall have the same powers and duties as the Chairman. B. The Vice-Chairman shall have the right to vote. C. Upon the resignation or disqualification of the Chairman, the Vice-Chairman shall assume the chairmanship for the remainder of the unexpired term or until a new Chairman is elected. 5 III. SECRETARY The Secretary of the ASAB shall be responsible for keeping records of board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each board member, and assuring that ASAB records are maintained. Notice of Regular Meetings - Notice of the time, place, and dates of regular meetings (e.g., the Advisory Board’s monthly meeting) must be made available to the general public and be posted in a conspicuous place at the regular meeting place of the agency and must be posted on Augusta’s website. For any meeting that is not conducted at the regular meeting place or time, Augusta, Georgia, through its Advisory Board must post the time, place, and date of the meeting for at least (24) hours at the regular meeting location and give written or oral notice at least (24) hours in advance of the meeting to the legal organ of the county or a newspaper with equal circulation. In counties in which a legal organ is published less than four times per week, the time, place, and date of the meeting must be posted for at least (24) hours at the regular meeting location and, upon written request from broadcast or print media in the county, notice must be provided to the requesting media outlet (24) hours in advance of the meeting. Upon written request from any local broadcast or print media outlet, a copy of the meeting’s agenda must be provided by fax, by e- mail, or by mail through a self-addressed, stamped envelope provided by the requester. Notice of Special/Emergency Meetings - For emergency meetings (i.e., meetings with less than (24) hours notice), the meeting notice must include the date, time and location of the meeting, the subjects expected to be covered at the meeting and the reason for meeting with less than (24) hours notice.1 Notice must be provided to the county legal organ or a newspaper with greater circulation in the county than the legal organ. Notice must also be provided by telephone, fax or e-mail to any broadcast or print media outlet whose place of business and physical facilities are located in the county when such media outlet has made written request for such notice within the previous calendar year. The Secretary of the Advisory Board shall ensure that the Clerk of Commission and the public are aware of all special called meetings or emergency meetings of the board. IV. ELECTIONS Election of the ASAB officers shall be held during the regular meeting in December, with newly elected officers taking office in the following January. To be considered for office a committee member must have served on the ASAB for at least one (1) calendar year. V. TERMS OF APPOINTMENT 1 OCGA §50-14-1(d)(3). 6 Each ASAB member shall serve at the pleasure of their appointing authority and can be removed from the ASAB by the appointing authority, with or without cause, at any time. For all members appointed by individual Commissioners, the term of membership shall coincide with the appointing Commissioners term of office. Members may continue to serve on the ASAB until their successors are appointed and qualified. Members of the ASAB shall not receive a salary unless such is provided for by the Augusta, Georgia Commission. VI. CONFLICT OF INTEREST MEMBERS In connection with any actual or possible conflict of interest, the interested board member must disclose the existence of the conflict and be given the opportunity to disclose all material facts to the ASAB. At any time the ASAB is to undertake any official action which will affect a monetary or other vested interest of a member of the Commission, that ASAB member shall reveal the existence of that interest to the Commission at the next meeting after the member becomes aware of the conflict of interest. The ASAB member shall abstain from voting on that matter. VII. RESIGNATION Advisory Board members may resign by submitting a written resignation to their appointing authority, copying the Chairman of the Advisory Board and the Clerk of Commission. VIII. STAFF LIAISON The Augusta Animal Services Department shall serve as the staff liaison for the ASAB. The Director, or designee, shall assist the Chairman in preparing meeting agendas, recording and transcribing the minutes of all meetings, and handling all related correspondence with Committee members. The Animal Services Department shall be responsible for notifying the Clerk of Commission and the general public with advanced notice of all meetings of the ASAB in accordance with the Georgia Open Meetings Act.2 ASAB support shall not restrict the Animal Services Departments ability to carry out its primary service mission. IX. VOTING A. Each Committee member, including the Chairman and Vice-Chairman, shall vote. A committee member shall abstain from voting in the event of a conflict of interest. The committee member shall state for the record the basis for the abstention and complete a Statement of Potential Conflict of Interest form. B. Voting by proxy or absentee is prohibited. 2 OCGA §§ 50-14-1 et seq. 7 X. ATTENDANCE AT MEETINGS AND REMOVAL OF MEMBERS Faithful and prompt attendance at all meetings of the ASAB, and conscientious performance of the duties required of members, shall be a prerequisite to continuing membership on the ASAB. Should a member fail to attend three (3) consecutive regular meetings of the ASAB, and should there be no adequate excuse for such absences, the ASAB, by a majority vote may remove such person from membership and shall recommend to the appointing authority that a vacancy exists and that the vacant position be filled in an expeditious manner. The determination as to what constitutes “adequate excuse” shall be determined by a majority vote of the ASAB. XI. QUORUM A quorum of the ASAB shall consist of a majority of the total number of members of the Advisory Board. For purposes of calculating a quorum, vacant seats shall not be considered. Where no quorum exists no official meeting can take place; no official action can take place; and no minutes are to be created. XII. MEETINGS Meetings will be conducted according to the latest version of Roberts Rules of Order, except as modified by these by-laws. Regular Meetings: Regular meetings of the Animal Services Advisory Board shall be held on the third Thursday of each month at 5:45 P.M. in the Augusta Animal Services Department, 4164 Mack Lane, Augusta, GA 30906, or in any other designated meeting place, provided the location is specified in all notices required by law. If a regularly scheduled meeting occurs on a legal holiday, the Chairman, with the concurrence of a majority of the ASAB, may set an alternate date for the meeting. The Secretary of the ASAB shall have the responsibility of notifying the Clerk of Commission and others of the date, time and location of meetings of the ASAB as required by the Georgia Open Meetings Act. 3 If a quorum is not present at a regular meeting of the Committee, a special meeting may be held within fourteen (14) working days from such scheduled meeting. XIII. SPECIAL/EMERGENCY MEETINGS Special meetings of the ASAB may be called at any time by the Chairman. At least forty-eight (48) hours’ notice of the time and place of special meetings shall be given to each member of the ASAB and the Secretary. The Secretary shall have the responsibility of notifying the Clerk of Commission and others as required by the Georgia Open Meetings Act. XIV. CANCELLATION OF MEETINGS 3 OCGA §§ 50-14-1 et seq. 8 Regularly scheduled meetings can be cancelled or postponed whenever there is no business for the ASAB to consider. The Chairman may dispense with a regular meeting by giving notice to all board members not less than twenty-four (24) hours prior to the time set for the meeting. XV. ADJOURNED MEETINGS Should the business before the Advisory Board not be completed, the Chairman may adjourn the same from day-to-day until the matters before the Advisory Board are completed. XVI. OPEN MEETINGS Unless otherwise determined in advance, all meetings of the ASAB will be open to the public. Once an open meeting has begun, it will not be closed for any reason. All materials brought before, or presented to, the ASAB during the conduct of an open meeting, including the minutes of the proceedings of an open meeting, will be available to the public for review or copying at the time of the scheduled meeting. Members of the public may attend any meeting or portion of a meeting that is not closed to the public and may at the determination of the Chairman, offer oral comment at such meeting. Comments will be limited to five (5) minutes. The Chairman may decide in advance to exclude oral public comment during a meeting, in which case the meeting announcement will note that oral comment from the public is excluded and will invite written comment as an alternative. Members of the public may submit written statements to the ASAB at any time. XVII. AGENDA, SUMMARY AND MINUTES The agenda for each meeting shall be prepared by the Secretary at the direction of the Chairman. The order of business before the board shall be: (1) Determination of Quorum, (2) Approval of Minutes of the Previous Meeting, (3) Reports, (4) Old Business, (5) New Business, (6) Announcements, (7) Adjournment. An agenda of all matters expected to come before the ASAB must be made available upon request and must be posted at the meeting site as far in advance as is practicable during the two weeks prior to the meeting.4 If a particular issue is not included on the posted agenda it may still be considered by the board if it is deemed necessary to address it. The clear intent of this provision is to ensure that the public is informed of the matters that will come before the body. Members of the public shall be allowed access to the meeting and must be allowed to make visual and sound recordings of the open portions of any meeting.5 A written summary of the subjects acted on and a list of the members attending the meeting must be prepared and made available within two (2) business days of the meeting.6 Minutes of the meeting must be prepared and made publicly available after having been approved as official; such 4 OCGA §50-14-1(e). 5 OCGA § 50-14-1(c). 6 OCGA § 50-14-1(e)(2) 9 approval is to occur at the next regular meeting of the agency. The minutes must, at a minimum, contain the names of the members present at the meeting, a description of each motion or other proposal made, a record of who made and seconded each motion, and a record of all votes including who voted for and who voted against each motion. It shall be presumed that the action taken was approved by each person in attendance unless the minutes reflect the name of the persons voting against the proposal or abstaining. For meetings with less than (24) hours notice, the minutes must also describe the notice given and the reason for the emergency meeting. XVIII. STAFFING ARRANGEMENTS. Assistance shall be provided to the ASAB by the Augusta Animal Services Department staff. The Animal Services Department staff shall assist the Director, or designee, in coordinating all information submitted from other sources to the Committee. Specifically, it shall be the responsibilities of the Animal Services staff, under the direction of the Director, to: A. Make available, in conjunction with the Chairman, relevant information and prepare recommendations. B. Make available copies of comments, proposals or any other information submitted from other sources, in accordance with the Georgia Open Records Act and Georgia Open Meetings Act in a timely fashion. C. Serve as a liaison between the ASAB and other departments. XIX. NOTICE AND PUBLIC INFORMATION. The Animal Services Director, or designee, is required to comply with guidelines pertaining to matters of public notice and scheduling as provided by the Clerk of Commission. XX. AMENDMENTS. All amendments, modifications, or changes to these by-laws shall first receive an affirmative vote of two-thirds majority of the members of the ASAB. All amendments, modifications, or changes require the legislative authorization of the Augusta Board of Commissioners before becoming effective. 10 Replace With: Sec. 4-1-7. Animal Services Advisory Board By-Laws. ARTICLE I PURPOSE AND ROLE SECTION 1. The Animal Services Advisory Board (hereinafter "ASAB”) shall be constituted to advise the city of Augusta and the Animal Services Director on matters pertaining to animal services through recommendations and reports. The ASAB is a recommending body. The Animal Services Director does not report to or work for the ASAB. The ASAB must remain committed to the following principle that Animal Services is a public safety agency. SECTION 2. The ASAB shall seek out and recommend programs that may enhance the animal services in Augusta, Georgia. SECTION 3. The ASAB shall make recommendations to enhance animal welfare and safety. SECTION 4. The ASAB shall seek out and recommend alternate funding sources to startup or sustain animal services programs. SECTION 5. The ASAB shall take the lead in recruiting qualified volunteers who are interested in serving to enhance Augusta, Georgia’s Animal Services. ARTICLE II MEMBERSHIP SECTION 1. The ASAB shall consist of ten (10) members. Each appointee shall be designated by the commission-council member representing a designated district. Each of the ten (10) members of the ASAB shall be nominated by the individual Commissioner representing District 1, District 2, District 3, District 4, District 5, District 6, District 7, District 8, District 9, and District 10. Each member of the ASAB appointed pursuant to this paragraph shall be required to reside in the district of the appointing Commissioner. SECTION 2. In addition, two (2) members may be recommended by the Augusta-Richmond County delegation in the General Assembly of Georgia and appointed by the Augusta, Georgia Commission. In the event the appointed authority of the Legislative Delegation is removed from the Consolidation Act, this subsection shall automatically be repealed. 11 SECTION 3. In the event that there are unfilled vacancies on the ASAB for any period of time, a ASAB consisting of six (6) or more members may exercise all powers delegated to the ASAB until the vacancies are filled. SECTION 4. Advisory Board members may resign by submitting a written resignation to their appointing authority, copying the Chairman of the Advisory Board, the Director of Animal Services, and the Clerk of Commission. SECTION 5. Each ASAB member shall serve at the pleasure of their appointing commissioner and may be removed at any time, with or without cause. SECTION 6. Members of the ASAB serving as of January 1, 2016, shall serve until their fixed term has expired and continue to serve until their successors are appointed and qualified by the Commissioner representing the respective Districts. ARTICLE III MISCELANIOUS PROVISIONS SECTION 1. CHAIRMAN A Chairman shall be elected by the ASAB from among its members for a one (1) year term. The term shall run from January 1 of each year until December 31 of each year. The Chairman shall serve as such for no more than two (2) consecutive terms. A. The Chairman shall preside over the ASAB and shall have the right to vote. B. The Chairman shall decide all points of procedure, subject to these bylaws and the latest edition of Roberts Rules of Order, unless otherwise directed by the majority of the ASAB in session at the time. C. The Chairman shall appoint any committees found necessary to investigate any matters before the ASAB. SECTION 2. VICE-CHAIRMAN A Vice-Chairman shall be elected by the ASAB from among its members in the same manner for a one (1) year term. The term shall run from January 1 of each year until December 31 of each year. The Vice-Chairman shall serve no more than two (2) consecutive terms. A. The Vice-Chairman shall serve as “Acting Chairman” in the absence of the Chairman or when that officer has to refrain from participation because of a conflict of interest and shall have the same powers and duties as the Chairman. B. The Vice-Chairman shall have the right to vote. 12 C. Upon the resignation or disqualification of the Chairman, the Vice-Chairman shall assume the chairmanship for the remainder of the unexpired term or until a new Chairman is elected. SECTION 3. SECRETARY A. The Secretary of the ASAB shall be responsible for keeping records of board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each board member, and assuring that ASAB records are maintained. B. Notice of Regular Meetings - Notice of the time, place, and dates of regular meetings (e.g., the Advisory Board’s monthly meeting) must be made available to the general public and be posted in a conspicuous place at the regular meeting place of the agency and must be posted on Augusta’s website. For any meeting that is not conducted at the regular meeting place or time, Augusta, Georgia, through its Advisory Board must post the time, place, and date of the meeting for at least (24) hours at the regular meeting location and give written or oral notice at least (24) hours in advance of the meeting to the legal organ of the county or a newspaper with equal circulation. In counties in which a legal organ is published less than four times per week, the time, place, and date of the meeting must be posted for at least (24) hours at the regular meeting location and, upon written request from broadcast or print media in the county, notice must be provided to the requesting media outlet (24) hours in advance of the meeting. Upon written request from any local broadcast or print media outlet, a copy of the meeting’s agenda must be provided by fax, by e-mail, or by mail through a self-addressed, stamped envelope provided by the requester. C. Notice of Special/Emergency Meetings - For emergency meetings (i.e., meetings with less than (24) hours notice), the meeting notice must include the date, time and location of the meeting, the subjects expected to be covered at the meeting and the reason for meeting with less than (24) hours notice.1 Notice must be provided to the county legal organ or a newspaper with greater circulation in the county than the legal organ. Notice must also be provided by telephone, fax or e-mail to any broadcast or print media outlet whose place of business and physical facilities are located in the county when such media outlet has made written request for such notice within the previous calendar year. The Secretary of the Advisory Board shall ensure that the Clerk of Commission and the public are aware of all special called meetings or emergency meetings of the board. SECTION 4. ELECTIONS Election of the ASAB officers shall be held during the regular meeting in December, with newly elected officers taking office in the following January. To be considered for office a committee member must have served on the ASAB for at least one (1) calendar year. 1 OCGA §50-14-1(d)(3). 13 SECTION 5. TERMS OF APPOINTMENT Each ASAB member shall serve at the pleasure of their appointing authority and can be removed from the ASAB by the appointing authority, with or without cause, at any time. For all members appointed by individual Commissioners, the term of membership shall coincide with the appointing Commissioners term of office. Members may continue to serve on the ASAB until their successors are appointed and qualified. Members of the ASAB shall not receive a salary unless such is provided for by the Augusta, Georgia Commission. SECTION 6. CONFLICT OF INTEREST MEMBERS In connection with any actual or possible conflict of interest, the interested board member must disclose the existence of the conflict and be given the opportunity to disclose all material facts to the ASAB. At any time the ASAB is to undertake any official action which will affect a monetary or other vested interest of a member of the Commission, that ASAB member shall reveal the existence of that interest to the Commission at the next meeting after the member becomes aware of the conflict of interest. The ASAB member shall abstain from voting on that matter. SECTION 7. RESIGNATION Advisory Board members may resign by submitting a written resignation to their appointing authority, copying the Chairman of the Advisory Board and the Clerk of Commission. SECTION 8. STAFF LIAISON The Augusta Animal Services Department shall serve as the staff liaison for the ASAB. The Director, or designee, shall assist the Chairman in preparing meeting agendas, recording and transcribing the minutes of all meetings, and handling all related correspondence with Committee members. The Animal Services Department shall be responsible for notifying the Clerk of Commission and the general public with advanced notice of all meetings of the ASAB in accordance with the Georgia Open Meetings Act.2 ASAB support shall not restrict the Animal Services Departments ability to carry out its primary service mission. SECTION 9. VOTING A. Each Committee member, including the Chairman and Vice-Chairman, shall vote. A committee member shall abstain from voting in the event of a conflict of interest. The committee member shall state for the record the basis for the abstention and complete a Statement of Potential Conflict of Interest form. 2 OCGA §§ 50-14-1 et seq. 14 B. Voting by proxy or absentee is prohibited. SECTION 10. ATTENDANCE AT MEETINGS AND REMOVAL OF MEMBERS Faithful and prompt attendance at all meetings of the ASAB, and conscientious performance of the duties required of members, shall be a prerequisite to continuing membership on the ASAB. Should a member fail to attend three (3) consecutive regular meetings of the ASAB, and should there be no adequate excuse for such absences, the ASAB, by a majority vote may remove such person from membership and shall recommend to the appointing authority that a vacancy exists and that the vacant position be filled in an expeditious manner. The determination as to what constitutes “adequate excuse” shall be determined by a majority vote of the ASAB. SECTION 11. QUORUM A quorum of the ASAB shall consist of a majority of the total number of members of the Advisory Board. For purposes of calculating a quorum, vacant seats shall not be considered. Where no quorum exists no official meeting can take place; no official action can take place; and no minutes are to be created. SECTION 12. MEETINGS Meetings will be conducted according to the latest version of Roberts Rules of Order, except as modified by these by-laws. Regular Meetings: Regular meetings of the Animal Services Advisory Board shall be held on the third Thursday of each month at 5:45 P.M. in the Augusta Animal Services Department, 4164 Mack Lane, Augusta, GA 30906, or in any other designated meeting place, provided the location is specified in all notices required by law. If a regularly scheduled meeting occurs on a legal holiday, the Chairman, with the concurrence of a majority of the ASAB, may set an alternate date for the meeting. The Secretary of the ASAB shall have the responsibility of notifying the Clerk of Commission and others of the date, time and location of meetings of the ASAB as required by the Georgia Open Meetings Act. 3 If a quorum is not present at a regular meeting of the Committee, a special meeting may be held within fourteen (14) working days from such scheduled meeting. SECTION 13. SPECIAL/EMERGENCY MEETINGS Special meetings of the ASAB may be called at any time by the Chairman. At least forty-eight (48) hours’ notice of the time and place of special meetings shall be given to each member of the ASAB and the Secretary. The Secretary shall have the responsibility of notifying the Clerk of Commission and others as required by the Georgia Open Meetings Act. 3 OCGA §§ 50-14-1 et seq. 15 SECTION 14. CANCELLATION OF MEETINGS Regularly scheduled meetings can be cancelled or postponed whenever there is no business for the ASAB to consider. The Chairman may dispense with a regular meeting by giving notice to all board members not less than twenty-four (24) hours prior to the time set for the meeting. SECTION 15. ADJOURNED MEETINGS Should the business before the Advisory Board not be completed, the Chairman may adjourn the same from day-to-day until the matters before the Advisory Board are completed. SECTION 16. OPEN MEETINGS Unless otherwise determined in advance, all meetings of the ASAB will be open to the public. Once an open meeting has begun, it will not be closed for any reason. All materials brought before, or presented to, the ASAB during the conduct of an open meeting, including the minutes of the proceedings of an open meeting, will be available to the public for review or copying at the time of the scheduled meeting. Members of the public may attend any meeting or portion of a meeting that is not closed to the public and may at the determination of the Chairman, offer oral comment at such meeting. Comments will be limited to five (5) minutes. The Chairman may decide in advance to exclude oral public comment during a meeting, in which case the meeting announcement will note that oral comment from the public is excluded and will invite written comment as an alternative. Members of the public may submit written statements to the ASAB at any time. SECTION 17. AGENDA, SUMMARY AND MINUTES A. The agenda for each meeting shall be prepared by the Secretary at the direction of the Chairman. The order of business before the board shall be: (1) Determination of Quorum, (2) Approval of Minutes of the Previous Meeting, (3) Reports, (4) Old Business, (5) New Business, (6) Announcements, (7) Adjournment. B. An agenda of all matters expected to come before the ASAB must be made available upon request and must be posted at the meeting site as far in advance as is practicable during the two weeks prior to the meeting.4 If a particular issue is not included on the posted agenda it may still be considered by the board if it is deemed necessary to address it. The clear intent of this provision is to ensure that the public is informed of the matters that will come before the body. 4 OCGA §50-14-1(e). 16 C. Members of the public shall be allowed access to the meeting and must be allowed to make visual and sound recordings of the open portions of any meeting.5 D. A written summary of the subjects acted on and a list of the members attending the meeting must be prepared and made available within two (2) business days of the meeting.6 Minutes of the meeting must be prepared and made publicly available after having been approved as official; such approval is to occur at the next regular meeting of the agency. The minutes must, at a minimum, contain the names of the members present at the meeting, a description of each motion or other proposal made, a record of who made and seconded each motion, and a record of all votes including who voted for and who voted against each motion. It shall be presumed that the action taken was approved by each person in attendance unless the minutes reflect the name of the persons voting against the proposal or abstaining. For meetings with less than (24) hours notice, the minutes must also describe the notice given and the reason for the emergency meeting. SECTION 18. STAFFING ARRANGEMENTS. Assistance shall be provided to the ASAB by the Augusta Animal Services Department staff. The Animal Services Department staff shall assist the Director, or designee, in coordinating all information submitted from other sources to the Committee. Specifically, it shall be the responsibilities of the Animal Services staff, under the direction of the Director, to: A. Make available, in conjunction with the Chairman, relevant information and prepare recommendations. B. Make available copies of comments, proposals or any other information submitted from other sources, in accordance with the Georgia Open Records Act and Georgia Open Meetings Act in a timely fashion. C. Serve as a liaison between the ASAB and other departments. SECTION 19. NOTICE AND PUBLIC INFORMATION. The Animal Services Director, or designee, is required to comply with guidelines pertaining to matters of public notice and scheduling as provided by the Clerk of Commission. SECTION 20. AMENDMENTS. 5 OCGA § 50-14-1(c). 6 OCGA § 50-14-1(e)(2) 17 All amendments, modifications, or changes initiated by the ASAB to these by-laws shall first receive an affirmative vote of two-thirds majority of the members of the ASAB. All amendments, modifications, or changes require the legislative authorization of the Augusta Board of Commissioners before becoming effective. 18 EXHIBIT B Strike: Sec. 4-1-39. Registration Requirement. Any person owning, keeping, harboring, or having custody of a dog or cat (6) months old or older within the limits of Augusta, Georgia are required to register each animal with the Augusta Animal Services Department and obtain a registration license tag. To obtain a registration license tag, owners must provide proof of current rabies vaccination and proof of spay/neuter if registering an altered animal. Replace With: Sec. 4-1-39. Registration Requirement. 1. Any person owning, keeping, harboring, or having custody of a dog or cat (6) months old or older within the limits of Augusta, Georgia are required to register each animal with the Augusta Animal Services Department and obtain a registration license tag. To obtain a registration license tag, owners must provide proof of current rabies vaccination and proof of spay/neuter if registering an altered animal. 2. Pursuant to OCGA § 4-8-1.2 any domestic dog that is registered with the American Kennel Club or United Kennel Club as a sporting breed group dog, hound breed group dog, or nonsporting breed group dog or that is of a breed used in the lawful pursuit of hunting in the State of Georgia pursuant to OCGA Title 27, that is used during an established hunting season to aid an individual to pursue or hunt wildlife, and whose owner or other member of the household has a hunting permit from the Department of Natural Resources shall be classified as a hunting dog, and the owner of any such dog shall receive the same registration, licensing, or permitting fee from any local government as is available to owners of dogs which have been spayed or neutered. Nothing in this Code section shall affect the ability of local governments to deal with vicious dogs, abandoned dogs, or stray dogs. Commission Meeting Agenda 12/6/2016 2:00 PM VOCA Grant Award Department:Clerk of Commission Department:Clerk of Commission Caption:Motion to approve a grant award for the continuation of the Victims of Crime Act (VOCA) Grant with funding from the Criminal Justice Coordinating Council of Georgia to provide services to crime victims for the period from October 1, 2016 through September 30, 2017. (Approved by Public Safety Committee November 28, 2016) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo CFDA IK.5]b Prusecuting ttbmeyS Cuncilof EeEia cxaltll A. ttl,lot EEGUSE Dirclot tlrr iotToll Chsa oidnd atms, Con.suge Jutciat Cimil JOX'{ A. tttrcxt ilt Y@ ChsiSolidtor-C*mBl H6ry C@nty L"CtGfl tlTrrrtoilSml.ry tlstrid Attomy Rmo Judij.l CIqit flaYur^.to alrnat{ DEtid Attomey Midd. Judriel Orcut GlOiGl HrI?WIG D8tricl Aitm€y Heston Judciel Cirail rAtTA BOIIIY S olici!or-G€n8El Cl5yton CaIty DSNY 'O TET Di6trid Attoruy Gwimft JlxtcialCirult lrE ,lallrt wooDAtD Solbiq4€mnl Hdl County a3t{LEY WntCXT Diuict Attomy Aug6t8 Judicjal Orual Seeking lustlcc wilh Honor October 27,2016 Honorable Ashley Wright 735 James Brown Blvd Suite 2400 Augusla, Georgia 30901 Re: 2016-2017 VOCA Allocation - October 1,2016 rhrough September 30,201'7 Dear Ms. Wright: On behalf of Executive Director Chuck Spahos, it is my pteasure to inform you that the Criminal Justice Coordinating Council (CJCC) has voted to approve the 2016 VOCA Continuation and New Applications (Federal Fiscal Year 2017) as submined by the Prosecuting Anorneys' Council of Georgia (PAC). Therefore, your office has been selected to receive a portion of those funds. Below are the specifics with regard 1o Augusta-Richmond County's portion of the statewide grant disfribution. County: Augusta-Riehmond County Implementing Prosecuting Attomey: District Attorney Ashley Wright Federal Funds:$89,661 Match Funds: 522,415 Continuation Grant Period: October 1,2016 through September 30,2017 Sub-Grant Number: Ct+8-l09 - Cl6-8-001 lf'you have any questions or concerns, please contact Kathy Kemp at (i10) 282-6364 or kkemp@pacga.org. Congrafulations, and we look forward to working with you. Sincerely, 0,frlN Carla M. Rieffel Victims' Services Coordinator & Grants Administrator Prosecuting Attomeys' Council 1 690 Adamson Parku,ay, Fourti Floor . Monoy, Georgia 3026&1756 . phonc: fnol 2E2{30O . '.r: [r7O] Z826it6E . wu,w.pacgn.org CJCC Budget Detail Worksheet Agoncy Nrmo xctrmm umry tsoaro ot uommlssDa!8tE DU9qrana NUmEI u t.t{r-I UJ, u tra-{-1 06, c'15{- 1 53 rrgFcr Namr Arrgu$a Juoto:tt CirCUit VytF Select orlnt vocA Title First and Ltst neme S.1.ry Rato % TlmG to Prorecl sslsct Pay Period Freduanav Cost Match? fictim Advoc€16 \r'larilyn J€an CamDbel 334 36a 8r 100%Mmtitu l3a 3Aa {tr N/A/idim Advocaie r'ACANT to0%Bimdnlhlv 332 709.0(N/A)aielle Okkemm 33{.36{.2(tgqa Bimonthlv 36 6't r Cashlim Advocate -d Usry t33 363 31 Bimonlhh,sto ,m nr Cash ItO OC 30 {r Tads Flrsl and Llat namg Hourly w.go Houn pet tret on orolact Weeks wortad r]lnually Sclect Pry Perlod Froquancy Cost Mrtch? 30 s0.o( 30 rr $0.0( 30 0t to TOTAL T:ile Flrrt rnd L.8t namo foill:nnual salar) or wtg33 Silsct tdngo tyPe Enter r8t ot..ch ,ringobenefltilapecenLgao, 6alaty or waga3 '/ Time lo Pror0ct Co!t M.tch? vlcltm A[tvMIe m Jedl CamDbell lnsuram 30.45%YYo N'AvdlmArtuE,.3e1.6,{Relfemenl g,kVrclim Adyocale lvn Jean )-4U N/A;A 9.4 tlrAVrcUm AdvGle t 9.(x ln l(,JYo N/AAL:AN I nt tm%,30.0(N/AFICA63t00%s2 N/A l!llc.oo Purpose ol Tnvel Stlfl m.mber Locrtlon or Cover.ce Arc.Cott po. mll.llll.. p.r grrnl wat Totll Cosl Mrrch? I(JIAL t0.0t Equl9mcnt ltgm Cosl Dar ljnlt t ltamr Vardo,Cott lrrtch? 30 ! II IOTAL Itcm Co3t Der unll DeIlne llnI , Unib vtn60t Cortogaoe3a c?5 rr Ye,I Richmond Comtv Govmment ta a)q Nlalimary:34 Yeal I Phoenh Prhlim sd 4c3 finv€bp€s Yoar 1 PtEorix Prhlilrc sl I SUT'PL' IUIAL 'ru,91J.' ]tem Cost oer unlt Detam uhit I unltr Vandot Co3l l/trt.h? 30.q PRI}ITING TOTAI It.m Cort psr unll , ot Units Cost Metch?lo Gnnt to fv so tx 30 50.il II I T'IDIOIrI s0.01 Name ot Conaultant Sorvlce Provlded Coal mr unl! D.fin. Unat ot S.ruic., Unilr Co.t Metch?t0 i. tztluDrout l0 12lJ75, F. (31 Subtotrl 50.rrl AUGUSTA, GEORGIA New Grant ProposaUApplication Before a Departmenl/agency may apply for the grant/award on behalf of Augusta Richmond County, they must tirst obtain approval signature from the Administrator and the Finance Director. The Adminislrator will obtaia information on lhe grant program and reguirements from the funding agency and review these for feasibility to determine if this grant/award will benelit Augusta Richmond County. The Finance Director will review ihe funding requirement to determine if the grant will frt within our budget structure and linancial goals, Proposal Project No. Project Title PR000073 DA FYl6-17 VOCA grant The-purpos. "fthe giantE to atto* iffi" ai.e"t piouirion oisirvices to crime victims of all types as outlined in the Crime Victims Bill of Rights. Our funding is used primarily for rhe salary of victim advocates, with a small portion allocated for supplies. This continuing grant has been received for over 20 years. Cash Match: 20o/o match - $16,81 I is met through County paid positions, $5604 is met through volunteer labor. EEO Requried: Yes EEO Dept Notified: Yes Start Date: 10/01/2016 End Date: 09130/2017 Submit Date: 09115/2016 Departmenl 028 District Attorney Cash Match? Y Total Budgeted Amounl: t12,016.71 Total Funding Agency:95,265.71 Total Cash Match I6,81 1.00 Sponsor: CM00l2 Criminal Justice Coord Co Sponsor Type: p1 Pass thru Federal Purpose: 3 Vicrims Rights Type ID Name Contacts _ Flot'Thru l.!i c_ Mqo_lZ Prgr"glilg4!tg.ne$_qou!9.',1 Phone I CUTOOS Rogers, Kathy (706)821-t214 l.) I have reviewed the Grant application and enclosed materials and: o Find the granVaward to be feasible to the needs of Augusta Richmond County o Deny the request Finance Director Date 2.) I have reviewed the Grant application and enclosed materials and: o Approve the Department Agency to move forward with the application o Deny the requesl Administrator Date trser: KR6377 - Kathy Rogers Pege Rcport: GIr{1O00_PROPOSAL - GMl000: Crants Managemen I CurreniDrtcl llll5n0l6 Currcnt Timc: I6:06:06 AUGUSTA, GEORGIA New Grant ProposaUApplication Before a DeparlmcnUagency may apply for the grant/award on behatf of Augustr Richmond County, they must first obtain approval signature from the Administrator and the Finance Director. The Administrator witl obtain information on the grant progrenr and requirements from the funding agency and review these for feasibility to determine if rhis grant/award will benefit Augusta Richmond County. The Finance Director will review ihe funding requirement to determine if the grant will fit within our budget structure and linancial goals. Proposal Project No. Project Title This form will also be used to provide the external auditors with information on all grants for compliance and certification requirements as required by the State and Federal Government. User: KR6377 - Kathy Rogers page Reporr: GMl000_PROPOSAL - GMt000: Grants Managemen 2 CurrrntDrtc: ll/l5D0l6 CurreDl Timc: l6:06:06 AUGUSTA. GEORGIA Neu' Grant ProposaUApplication Before a Deparlmcntiegenc!'ma!'appll'forlhe granl/an'erd on behalf of Augusta Richmond Counfy, thev must firsl oblain epproval signaturc from lhe Administrator and lhc l'inance Dircctor, Thc Adnrinistrator witl obtain information on the granl program and requirenrents from lhe funding agency' and rcvierv lhcse for feasibilitl,to detcrminc ifrhis grant/arvard rlill benelit Augusta Richmond County. The Finence Director nil! revieu, the fuading rcquiremenl to dctermine if the granl will fit rvithin our budgcl struclure and financial goals, Proposel ProjectNo. Project'l'itle PROOOO?3 DA FY l6- l7 \/OC.A, grant The purpose ofthe grant is lo allorv for the direct provision ofservices to crime victinrs of all t1,pes as outlined in the Crinre \/ictinrs Bill of Rights. Our funding is used primarill, for the salary of vicrim advocares. u,ith a snrall portion allocated fior supplics. This continuing granr has been received for over 20 years. Cash Llatch: 20o.zo match - S 16,81 I is mer rhrough Counr), paid posirions. 35604 is mel lhrough volunteer labor. EEO Rcquried: \'es EEO Dept Notified: \'es 4uousrl.GF District Attornel (lash l\tatch? \' 95.265.7t 'loial Cash Atalch 16,811.00 ]'lorY 'I hru lD: Ctr400l7 gECElV6, ADMINISTRATOR'S OFFICE Nov l6 2016 Slafl Dalc: l0/01/2016 Sutrnrit l)ate: 09:15t2016'l'otal Budgeled Anrount: 1lr2.0'16.']l Sponsor: C\.10012 Sponsor 'l -r'pc: p1 Purposc: 3 Nlnrc Lnd Dalc: 09/30i?017 Dcpartmenl 028 Tolal Funding Agcnc),: Crirninal Justicc Coord Ctr Pass thru Federal Victin:s Rights Contacls PrOsecuting Allorne)''s Council Phone'I'r'pe lD I Gliloos Roaers. Kathv (706)82r-12r4 I'r,ne FA B1' A. \\/Rtctfl- Approvals Date 09,,15i1016 l)epi. Signature: G rant Coordinator Signature: htl * L) I har'e revieu,ed rhe Granr applicarion and enclosed nraterials arrd: ftrina the gran!au'ard ro be l?asible lo rhe needs of rlugusra Richntood Counrl (' f)en1 lhc retluest ,4,r,,,*4til.lQ-e,,^n / l'/(^<r^ 2.1 ,))nve rer icrled the Grant application and encloscd malerials and: ,,4 Appror'e the Depannrent Agenc). lo mole fbnvard rvith the application the request Date scr: KR6377 - Kat Finance f)irector Date l'ege Crants )\lanagenren I Currrnl l)air; t !/l 5r016 ('urrcnt Tinrc; l6 06 05: Gr,lt000_ AUGI.'STA, GEORGIA Neu' Grant ProposaUApplication Beforc a Deparlmcnuagcnc),rna),appl1.for lhe grant/auard on behalf of Argusta Richrnond Counll', lhey musl lirsl obtain approval cignature from the Administrator and t[c Financc Dircclor, Thc Administralor till obtain information on lhe Sranl program nnd require ments from the funding agcncl, and rcvicrt thesc for fcrsibility lo delerminc if this grnnt/arlard rtill berefil Augusla Richnrond Counly. The Finance Direclor,n,ill revierl the funding rrquiremenl lo determine if thegranl rvill lil u'irhin our budgel struclure and financial goals. Proposal Projrcl No. Projecl Tille This form wilt clso be used ro provide lhe exlernnl audilors rvilh informalion on all grenls for compliancc and certiticalion r€quaremenls as required by rhe State and Federal Govcrnmenl' t,rrr: KR6377 . hathy Rogers Pagt Rtporr: GlrI 1000-PROPOSAL - C\l 1000: Grarrts lr'latragerrren ? Carrrnl Datc: I l/152016 ('urtnl'l imri l6 Cl6:06 Commission Meeting Agenda 12/6/2016 2:00 PM General Obligation Bonds (SPLOST) Series 2016 bond resolution Department:Finance Department:Finance Caption:Motion to approve General Obligation Bonds (SPLOST) Series 2016 bond resolution and authorize the Mayor and Clerk to sign all necessary documents. (Approved by Finance Committee November 28, 2016) Background:On November 3, 2015 the SPLOST 7 referendum was approved by the citizens of Augusta Georgia. The vote also constituted approval of the issuance of general obligation debt in the aggregate principal amount of $30,000,000. On February 19, 2016 the commission approved the projects that would be funded as pay as you go and identified projects that would funded with bond proceeds. Additionally, on March 1, 2016 the commission adopted a resolution authorizing the commencement of the validation proceedings for its general obligation bonds. The Superior Court of Richmond County entered a judgment validating such bonds on July 11, 2016. As part of the process of issuing bonds a review of August's financial condition is performed by a national bond rating agency. The firm Moody's Investors Service participated in a credit review presentation on November 2, 2016. Moody's assigned a credit rating of Aa2 to this bond issuance on November 14, 2016. As part of the review Moody's also affirmed the Aa2 rating to the outstanding tax backed debt that had been previously issued. Analysis:This is the last step in the process in issuing the 2016 series bonds. The bonds will be priced (sold) on December 6, 2016. On the date the commission will be apprised of the results. Financial Impact:Funding for SPLOST project in the amount of $28.5 million. Alternatives:n/a Cover Memo Recommendation:approve bond resolution Funds are Available in the Following Accounts: n/a REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Sale Resolution_20161115.2 A BOND RESOLUTION AUTHORIZING THE ISSUANCE OF $[____________] IN AGGREGATE PRINCIPAL AMOUNT OF AUGUSTA, GEORGIA GENERAL OBLIGATION BONDS, SERIES 2016, ADOPTING A FORM FOR THE BONDS, AUTHORIZING THE EXECUTION OF THE BONDS, ESTABLISHING THE DATE, DENOMINATIONS, AND RATE OR RATES OF INTEREST FOR THE BONDS, LEVYING AN ANNUAL AD VALOREM TAX ON THE TAXABLE PROPERTY WITHIN AUGUSTA, GEORGIA SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON THE BONDS AS THE SAME BECOME DUE, AUTHORIZING THE SALE OF THE BONDS TO THE SUCCESSFUL BIDDER, DESIGNATING A PAYING AGENT AND BOND REGISTRAR FOR THE BONDS, AUTHORIZING THE EXECUTION AND DELIVERY OF A CONTINUING DISCLOSURE CERTIFICATE, AND FOR OTHER RELATED PURPOSES. WHEREAS, the Augusta-Richmond County Commission (the “Commission”) is the governing authority of Augusta, Georgia (the “Consolidated Government”), a political subdivision and a consolidated city-county government created and existing under the laws of the State of Georgia, and is charged with the duties of levying taxes, contracting debts, and managing the affairs of the Consolidated Government; and WHEREAS, on September 1, 2015, the Commission adopted, at a meeting duly called and held, a resolution (the “Referendum Resolution”) entitled: A REFERENDUM RESOLUTION TO REIMPOSE A SPECIAL ONE PERCENT SALES AND USE TAX, SUBJECT TO REFERENDUM APPROVAL; TO REGULATE AND PROVIDE FOR THE CALLING OF AN ELECTION AND TO CALL AN ELECTION TO DETERMINE THE REIMPOSITION OR NON-REIMPOSITION OF THE SALES AND USE TAX; TO SPECIFY THE PURPOSES FOR WHICH THE PROCEEDS OF THE SALES AND USE TAX ARE TO BE USED AND MAY BE EXPENDED; TO SPECIFY THE ESTIMATED COST OF THE PROJECTS THAT WILL BE FUNDED FROM THE PROCEEDS OF THE SALES AND USE TAX; TO SPECIFY THE MAXIMUM AMOUNT OF REVENUE TO BE RAISED BY THE SALES AND USE TAX; TO AUTHORIZE THE ISSUANCE OF $30,000,000 IN AGGREGATE PRINCIPAL AMOUNT OF GENERAL OBLIGATION DEBT OF AUGUSTA, GEORGIA IN CONJUNCTION WITH THE REIMPOSITION OF THE SALES AND USE TAX; TO SPECIFY THE PURPOSE FOR WHICH THE DEBT IS TO BE ISSUED, THE MAXIMUM INTEREST RATE OR RATES THAT SUCH DEBT IS TO BEAR, AND THE AMOUNT OF PRINCIPAL TO BE PAID IN EACH YEAR DURING THE LIFE OF SUCH DEBT; TO -2- Sale Resolution_20161115.final PROVIDE FOR THE LEVY AND COLLECTION OF AD VALOREM TAXES TO SERVICE SUCH DEBT, TO THE EXTENT THE PROCEEDS OF THE SALES AND USE TAX ARE NOT SUFFICIENT FOR SUCH PURPOSE; AND FOR OTHER PURPOSES; and WHEREAS, the Referendum Resolution called an election to be held in all the precincts in Richmond County for the purpose of submitting to the qualified voters of Richmond County the question of whether or not a special one percent sales and use tax should be reimposed within the special district of Richmond County (which includes the geographic areas within the Consolidated Government and the City of Blythe, Georgia (“Blythe”) and the City of Hephzibah (“Hephzibah”) (each a “City” and collectively the “Cities”)) created by Section 48-8-110.1(a) of the Official Code of Georgia Annotated, upon the termination of the special one percent sales and use tax then in effect, for the raising of not more than $215,550,000 for the following purposes pursuant to an Intergovernmental Sales Tax Agreement, dated as of September 1, 2011, among the Consolidated Government, Blythe, and Hephzibah: (1)(a) capital outlay projects, which are estimated to cost $207,150,000, to be owned or operated or both by Augusta or by one or more local authorities within such special district pursuant to intergovernmental contracts with the Consolidated Government (the “Consolidated Government Projects”): (i) Road, Street, Bridge, and Drainage Improvements, (ii) Acquisition, Improvement, and Renovation of Administrative Facilities, (iii) Library and Museum Improvements and Renovations, (iv) Acquisition of Renovated Municipal Building pursuant to an Intergovernmental Agreement with the Urban Redevelopment Agency of Augusta, (v) Public Safety Facilities, Equipment, and Vehicles, (vi) Information Technology, and (vii) Parks, Recreation, and Cultural Facilities; and additional estimated costs allocable to all such projects specified in subparagraphs (i) through (vii) above, as follows: (A) Sales Tax Program and Project Administration, and (B) Interest Expense on Obligations Issued to Finance Projects; (b) capital outlay projects, which are estimated to cost $1,300,000, to be owned or operated or both by Blythe: (i) Water System Improvements, (ii) Drainage, Storm Water, and Bike Path Improvements, (iii) Public Safety Equipment, (iv) Community Building, Library, and Park Facilities, (v) Information Technology, (vi) Renovations to City Hall and Administrative Facility, (vii) Road Improvements, and (viii) Vehicles and Related Equipment; and (c) capital outlay projects, which are estimated to cost $6,500,000, to be owned or operated or both by Hephzibah: (i) Parks, Recreational, and Cultural Facilities, (ii) Hephzibah Agricultural Center, (iii) Water System Upgrades, Equipment, and Vehicles, (iv) Public Safety Equipment and Vehicles, (v) Fire Department Facilities, Vehicles and Equipment, (vi) Road Improvement Projects, (vii) Alternative Energy Facilities, and (viii) City Hall Expansion; and WHEREAS, the ballots used in the election provided that if the reimposition of the sales and use tax is approved by the voters in the referendum described above, such vote shall also constitute approval of the issuance of general obligation debt (in the form of general obligation bonds, promissory notes, or other instruments, as the Commission may approve) of the Consolidated Government in the aggregate principal amount of $30,000,000 in conjunction with the reimposition of the sales and use tax, to be payable first from the separate account in which are placed the proceeds received by the Consolidated Government from the sales and use tax and then from the general funds of the Consolidated Government, for the purpose of providing funds to pay the costs of any one or more of the Consolidated Government Projects; and -3- Sale Resolution_20161115.final WHEREAS, the Referendum Resolution called the election for November 3, 2015, and authorized and directed publication of notice of the election (in the form specified in the Referendum Resolution) in the newspaper in which sheriff’s advertisements for Richmond County are published for a period of not less than thirty (30) days preceding the date of the election; and WHEREAS, notice of the election was duly published in The Augusta Chronicle, which is the newspaper in which sheriff’s advertisements for Richmond County are published, as required by law; and WHEREAS, at the election duly called and held on November 3, 2015, a majority of the qualified voters of Richmond County, voting in the election, voted in favor of the reimposition of the sales and use tax, which vote also constituted approval of the issuance of general obligation debt (in the form of general obligation bonds, promissory notes, or other instruments, as the Commission may approve) of the Consolidated Government in the aggregate principal amount of $30,000,000, such general obligation debt to be dated as of the date of delivery or such other date(s) as the Commission may approve, to be in such denomination or denominations as the Commission may approve, and to bear interest from date at such rate or rates as the Commission may approve but not exceeding five percent (5.00%) per annum in any year, all interest to be payable semiannually on April 1 and October 1 in each year, beginning April 1, 2016, and the principal to mature (by scheduled maturity or by mandatory redemption, as the Commission may approve) on the dates and in the amounts as follows: October 1 of the Year Amount 2019 $15,000,000 2020 15,000,000 WHEREAS, on March 1, 2016, the Commission adopted, at a meeting duly called and held, a resolution entitled: A RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION DECLARING THE RESULTS OF AN ELECTION HELD ON NOVEMBER 3, 2015 TO DETERMINE THE REIMPOSITION OR NON- REIMPOSITION OF A SPECIAL ONE PERCENT SALES AND USE TAX; AND FOR OTHER RELATED PURPOSES declaring the results of the election to be in favor of the reimposition of the sales and use tax; and WHEREAS, because the Consolidated Government may wish to issue all of such general obligation debt so authorized in the aggregate principal amount of $30,000,000, in the form of general obligation bonds of the Consolidated Government, on March 1, 2016, the Commission adopted, at a meeting duly called and held, a resolution entitled: -4- Sale Resolution_20161115.final A RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION AUTHORIZING THE COMMENCEMENT OF VALIDATION PROCEEDINGS FOR ITS GENERAL OBLIGATION BONDS; AND FOR OTHER RELATED PURPOSES; and WHEREAS, on July 11, 2016, the Superior Court of Richmond County entered a judgment validating such bonds in the case of STATE OF GEORGIA vs. AUGUSTA, GEORGIA, Civil Action File No. 2016-RCCV-00277; and WHEREAS, the Referendum Resolution provides that the bonds so authorized may be issued in one or more series and on one or more dates of issuance as the Commission may approve; and WHEREAS, the Consolidated Government now wishes to issue [a portion of] such bonds so authorized and validated in the aggregate principal amount of $[______________]; and WHEREAS, pursuant to an Official Notice of Sale with respect to such bonds circulated by the Consolidated Government (the “Notice of Sale”), providing for the receipt by the Consolidated Government of sealed bids for the purchase of such bonds on December 6, 2016, the Consolidated Government has received sealed bids for the purchase of such bonds; and WHEREAS, representatives of the Consolidated Government opened the bids, submitted via the Parity electronic bidding system, at the Consolidated Government’s offices at 535 Telfair Street, Suite 800, Augusta, Georgia, at 11:00 a.m., on December 6, 2016, in the presence of various officials of the Consolidated Government; and WHEREAS, the Notice of Sale provided that such bonds would be sold to the responsible bidder specifying interest rates and prices that would result in the lowest true interest cost to the Consolidated Government for such bonds, and the bids were as follows: Bidder True Interest Cost Bid [____________________________] [_________]% [____________________________] [_________] [____________________________] [_________] [____________________________] [_________] [____________________________] [_________] [____________________________] [_________] -5- Sale Resolution_20161115.final WHEREAS, the bid of a responsible bidder resulting in the lowest true interest cost to the Consolidated Government was submitted by [______________________________] (the “Purchaser”), and a copy of such bid is attached to this Resolution as Exhibit B and incorporated herein by reference; and WHEREAS, after due consideration it is deemed advisable and in the best interest of the Consolidated Government that such bonds be sold to the Purchaser, the Purchaser having in all respects complied with the terms of the Notice of Sale; and WHEREAS, in order to issue and deliver such bonds, it is necessary to adopt a form for such bonds, to authorize the execution of such bonds, to establish the date, denominations, and rate or rates of interest for such bonds, to levy an annual ad valorem tax on the taxable property within the Consolidated Government sufficient to pay the principal of and interest on such bonds as the same become due, to authorize the acceptance of an offer to purchase such bonds from, and the sale of such bonds to, the Purchaser, to designate a paying agent and bond registrar for such bonds, and to authorize the execution and delivery of a Continuing Disclosure Certificate; NOW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond County Commission, and it is hereby resolved by authority of the same, as follows: Section 1. There is hereby authorized to be issued, executed, and delivered [$_______________] in original aggregate principal amount of bonds designated “Augusta, Georgia General Obligation Bonds, Series 2016” (the “Bonds”). The Bonds shall be dated as of the date of their issuance and delivery, shall be issued only as fully registered bonds without coupons in denominations of $5,000 or any integral multiple thereof, and shall bear interest from date at the rates per annum specified below (computed on the basis of a 360-day year consisting of twelve 30-day months). Interest shall be payable semiannually on April 1 and October 1 in each year, beginning April 1, 2017, and the principal shall mature on October 1 in the years and amounts as follows: Year Amount Interest Rate 2019 $[_____________] ______% 2020 [_____________] ____ Section 2. Interest on the Bonds shall be payable by the Paying Agent (designated below) by check or draft mailed to the registered owner of record as of the March 15 or September 15 immediately preceding the applicable interest payment date, at such owner’s address as it appears on the registration books of the Consolidated Government, maintained by the Bond Registrar (designated below), or at such other address as is furnished in writing by such registered owner to the Bond Registrar. The principal of and redemption premium, if any, on the Bonds shall be payable upon the presentation and surrender of the Bonds at the principal corporate trust office of the Paying Agent. Both the principal of and interest on the Bonds shall be payable in lawful money of the United States of America. U.S. Bank National Association, Atlanta, Georgia, is hereby designated as Paying Agent and Bond Registrar (the “Paying Agent” or the “Bond Registrar”) for the Bonds. The Mayor of the Consolidated Government and the Clerk of Commission of the Consolidated Government are hereby authorized to execute and -6- Sale Resolution_20161115.final deliver, for and on behalf of the Consolidated Government, a paying agency and registrar agreement between the Consolidated Government and U.S. Bank National Association. The execution and delivery of a paying agency and registrar agreement by the Mayor and the Clerk of Commission shall constitute conclusive evidence of the ratification, confirmation, and approval by the Consolidated Government of the terms and conditions of the paying agency and registrar agreement. Section 3. The Bonds are transferable only on the books and records maintained by the Bond Registrar for that purpose. The Consolidated Government, the Paying Agent, and the Bond Registrar may deem and treat the registered owner of any Bond as the absolute owner of such Bond for the purpose of receiving payment of or on account of the principal of, premium, if any, and interest on such Bond, and for all other purposes whatsoever, and neither the Consolidated Government, the Paying Agent, nor the Bond Registrar shall be affected by any notice to the contrary. The Bonds may be transferred upon surrender thereof to the Bond Registrar, at the principal corporate trust office of the Bond Registrar, together with an assignment duly executed by the registered owner or such registered owner’s attorney duly authorized in writing, in the form imprinted on the Bonds or in any other form satisfactory to the Bond Registrar. Upon any such transfer of ownership, the Bond Registrar shall cause to be executed and delivered a new Bond or Bonds registered in the name of the transferee in the same aggregate principal amount, maturity, and interest rate as the Bond or Bonds surrendered for transfer and in any authorized denomination. Bonds may be exchanged for a like aggregate principal amount of Bonds of the same maturity and interest rate and of authorized denominations. The Bond Registrar shall not be required to transfer or exchange any Bond after notice of redemption of such Bond has been given. Upon surrender for transfer of any Bond at the principal corporate trust office of the Bond Registrar, the Bond Registrar shall authenticate and register a new fully registered Bond or Bonds for the same aggregate principal amount, maturity, and interest rate, shall execute the Certificate of Authentication and Registration on each such Bond, and shall deliver such Bond or Bonds to the transferee or transferees. For every exchange or registration of transfer of Bonds, the Bond Registrar may make a charge sufficient to reimburse it for any tax or other governmental charge required to be paid with respect to such exchange or registration of transfer, but no other charge may be made to the owner for any exchange or registration of transfer of Bonds. In case any Bond shall become mutilated or be destroyed or lost, the Consolidated Government may cause to be executed and delivered a new Bond of like type, date, number, and tenor in exchange and substitution for and upon cancellation of such mutilated Bond, or in lieu of and in substitution for such Bond destroyed or lost, upon the registered owner of such Bond paying the reasonable expenses and charges of the Consolidated Government in connection therewith and, in case of a Bond destroyed or lost, the registered owner’s filing with the Consolidated Government evidence satisfactory to it that such Bond was destroyed or lost, and of the registered owner’s ownership thereof, and furnishing the Consolidated Government, the Paying Agent, and the Bond Registrar with indemnity satisfactory to them. If any such Bond shall have matured, instead of issuing a new Bond, the Consolidated Government may pay the same. -7- Sale Resolution_20161115.final Section 4. The Bonds shall be initially issued in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, or its nominee, or its successors and assigns, or any other depository performing similar functions under this Resolution (“DTC”), as registered owner of the Bonds, and held in the custody of DTC. A single certificate will be issued and delivered to DTC for each maturity of the Bonds. The actual purchasers of the Bonds (the “Beneficial Owners”) will not receive physical delivery of Bond certificates except as provided herein. Beneficial Owners are expected to receive a written confirmation of their purchase providing details of each Bond acquired. For so long as DTC shall continue to serve as securities depository for the Bonds as provided herein, all transfers of beneficial ownership interests will be made by book-entry only, and no investor or other party purchasing, selling, or otherwise transferring beneficial ownership of Bonds is to receive, hold, or deliver any Bond certificate. For every transfer and exchange of the Bonds, the Beneficial Owner may be charged a sum sufficient to cover such Beneficial Owner’s allocable share of any tax, fee, or other governmental charge that may be imposed in relation thereto. Bond certificates are required to be delivered to and registered in the name of the Beneficial Owner, under the following circumstances: (a) DTC determines to discontinue providing its service with respect to the Bonds (such a determination may be made at any time by giving 30 days’ notice to the Consolidated Government and the Bond Registrar and discharging its responsibilities with respect thereto under applicable law), or (b) the Consolidated Government determines that continuation of the system of book- entry transfers through DTC (or a successor securities depository) is not in the best interests of the Beneficial Owners. The Consolidated Government and the Bond Registrar will recognize DTC or its nominee as the registered owner of the Bonds for all purposes, including notices and voting. The Consolidated Government and the Bond Registrar covenant and agree, so long as DTC shall continue to serve as securities depository for the Bonds, to meet the requirements of DTC with respect to required notices and other provisions of the Blanket Issuer Letter of Representations between the Consolidated Government and DTC. The Bond Registrar is authorized to rely conclusively upon a certificate furnished by DTC as to the identity of, and the respective principal amount of Bonds beneficially owned by, the Beneficial Owner or Beneficial Owners. Whenever, during the term of the Bonds, the beneficial ownership thereof is determined by a book entry at DTC, the requirements in this Resolution of holding, delivering, or transferring Bonds shall be deemed modified to require the appropriate person to meet the requirements of DTC as to registering or transferring the book entry to produce the same effect. -8- Sale Resolution_20161115.final If at any time, DTC ceases to hold the Bonds, a supplemental resolution amending the provisions of this Resolution shall be adopted and thereafter all references in this Resolution to DTC in connection with the Bonds shall be of no further force or effect. Section 5. The Bonds shall be payable first from the separate account in which are placed the proceeds received by the Consolidated Government from the sales and use tax and then from the general funds of the Consolidated Government. No part of the net proceeds from the sales and use tax received in any year shall be used for any purposes other than to pay debt service on the Bonds until all debt service requirements on the Bonds for that year have first been satisfied from the account in which the proceeds of the sales and use tax are placed. An amount of net proceeds of the sales and use tax received in each year sufficient to satisfy all debt service requirements on the Bonds for that year are hereby irrevocably pledged and appropriated to the payment of the principal of and interest on the Bonds as the same become due and payable. Section 6. There shall be and is hereby levied a continuing direct annual ad valorem tax for the years 2016 through 2019, without limitation as to rate or amount, upon all property subject to taxation for general obligation bond purposes within the territorial limits of the Consolidated Government, sufficient to provide moneys required to pay the principal (including principal payable upon mandatory redemption, if any, of the Bonds) of and interest on the Bonds, as more fully set forth in Exhibit A attached hereto and incorporated herein by this reference, to the extent such principal and interest is not satisfied from the proceeds of the sales and use tax. The sums hereby levied are hereby irrevocably pledged and appropriated to the payment of the principal (including principal payable upon mandatory redemption, if any, of the Bonds) of and interest on the Bonds as the same become due and payable. The amount to be levied for each year is the amount specified to pay principal, if any, and interest coming due in the following year, to the extent such principal and interest is not satisfied from the proceeds of the sales and use tax. These sums shall be collected by the tax collector of the Consolidated Government, in each of the years levied, and shall be paid into a sinking fund to be maintained for, and shall be applied to, the payment of the principal of and interest on the Bonds as the same become due and payable, and provisions to meet the requirements of this Section 6 shall be made annually hereafter. Section 7. The Bonds, the Certificate of Authentication and Registration, the Validation Certificate, and the Assignment and Transfer shall be substantially in the following forms, provided that some of the text of each such Bond may appear on the reverse side of the Bond, with such variations, omissions, substitutions, and insertions as may be required or permitted by this Resolution: -9- Sale Resolution_20161115.final [FORM OF BOND] Unless this Bond is presented by an authorized representative of The Depository Trust Company (“DTC”), a New York corporation, to the Consolidated Government or its agent for registration of transfer, exchange, or payment, and any Bond issued is registered in the name of Cede & Co. or in such other name as is requested by an authorized representative of DTC (and any payment is made to Cede & Co. or to such other entity as is requested by an authorized representative of DTC), ANY TRANSFER, PLEDGE, OR OTHER USE HEREOF FOR VALUE OR OTHERWISE BY OR TO ANY PERSON IS WRONGFUL inasmuch as the registered owner hereof, Cede & Co., has an interest herein. UNITED STATES OF AMERICA STATE OF GEORGIA AUGUSTA, GEORGIA GENERAL OBLIGATION BOND, SERIES 2016 Number R- $ Maturity Date Interest Rate Dated CUSIP October 1, ____ ________, 2016 Registered Owner: CEDE & CO. Principal Amount: AUGUSTA, GEORGIA (the “Consolidated Government”), for value received, hereby promises to pay to the registered owner identified above, or registered assigns, on the Maturity Date stated above, without option of prior redemption, the principal amount identified above and to pay interest from the date of this Bond, or from the most recent interest payment date to which interest has been paid, on the balance of such principal sum from time to time remaining unpaid at the interest rate per annum shown above (computed on the basis of a 360-day year consisting of twelve 30-day months) on April 1 and October 1 in each year, commencing April 1, 2017, until the payment of the principal amount of this Bond in full. The interest on this Bond shall be payable by check or draft mailed to the registered owner of this Bond of record as of the March 15 or September 15 immediately preceding the applicable interest payment date, at such owner’s address as it appears on the registration books of the Consolidated Government (the “Bond Register”) maintained by The Bank of New York -10- Sale Resolution_20161115.final Mellon Trust Company, N.A., Atlanta, Georgia, as Bond Registrar (the “Bond Registrar”), or at such other address as is furnished in writing by the registered owner to the Bond Registrar. The principal of and redemption premium, if any, on this Bond shall be payable upon the presentation and surrender of this Bond at the principal corporate trust office of U.S. Bank National Association, Atlanta, Georgia, as Paying Agent (the “Paying Agent”). Both the principal of and interest on this Bond shall be payable in lawful money of the United States of America. This Bond is one of a duly authorized issue of like tenor (the “Bonds”), except as to numbers, interest rates, dates of maturity, and denominations, in the original aggregate principal amount of $30,000,000, issued by the Consolidated Government for the purpose of providing funds to pay the cost of any one or more of the following capital outlay projects to be owned or operated or both by the Consolidated Government or by one or more local authorities pursuant to intergovernmental contracts with the Consolidated Government: road, street, bridge, and drainage improvements; acquisition, improvement, and renovation of administrative facilities; library and museum improvements and renovations; acquisition of renovated municipal building pursuant to an intergovernmental agreement with the Urban Redevelopment Agency of Augusta; public safety facilities, equipment, and vehicles, information technology; and parks, recreational, and cultural facilities. The Bonds are authorized by the Constitution and statutes of the State of Georgia and are being issued pursuant to a resolution (the “Bond Resolution”) duly adopted by the Augusta-Richmond County Commission on December 6, 2016. The Bonds are issuable only as fully registered bonds without coupons in denominations of $5,000 or any integral multiple thereof. The Bonds may be exchanged for a like aggregate principal amount of Bonds of the same maturity and interest rate and of authorized denominations, all in accordance with the provisions of the Bond Resolution. The Consolidated Government has established a book-entry system of registration for the Bonds. Except as specifically provided otherwise in the Bond Resolution, an agent will hold this Bond on behalf of the beneficial owner hereof. By acceptance of a confirmation of purchase, delivery, or transfer, the beneficial owner of this Bond shall be deemed to have agreed to such arrangement. While the Bonds are in the book-entry system of registration, the Bond Resolution provides special provisions relating to the Bonds that override certain other provisions of the Bond Resolution. This Bond is transferable by the registered owner hereof in person or by such registered owner’s attorney duly authorized in writing at the principal corporate trust office of the Bond Registrar in the manner provided in the Bond Resolution and upon surrender of this Bond. Upon such transfer a new registered Bond or Bonds in the same aggregate principal amount, maturity, and interest rate as the Bond surrendered for transfer, and in any authorized denomination, shall be issued to the transferee in exchange therefor. The Consolidated Government, the Paying Agent, and the Bond Registrar may deem and treat the registered owner of this Bond as the absolute owner hereof for the purpose of receiving payment of or on account of the principal of, premium, if any, and interest hereon, and for all other purposes whatsoever, and neither the Consolidated Government, the Paying Agent, nor the Bond Registrar shall be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, AND DECLARED that all acts, conditions, and things required by the Constitution and statutes of the State of Georgia to exist, happen, and -11- Sale Resolution_20161115.final be performed precedent to and in the issuance of this Bond do exist, have happened, and have been performed in due time, form, and manner as required by law, that provision has been made for the collection of a sales and use tax and a direct annual ad valorem tax, without limitation as to rate or amount, sufficient to pay the principal of and interest on this Bond in accordance with its terms, and that the total indebtedness of the Consolidated Government, including the Bonds, does not exceed any limitation prescribed by the Constitution and statutes of the State of Georgia. This Bond shall not be valid or become obligatory for any purpose or be entitled to any benefit until this Bond shall have been authenticated and registered upon the Bond Register. Such authentication and registration shall be evidenced by the execution by the manual signature of a duly authorized signatory of the Bond Registrar of the Certificate of Authentication and Registration on this Bond. IN WITNESS WHEREOF, Augusta, Georgia has caused this Bond to be executed by the Mayor of the Consolidated Government and has caused the official seal of the Consolidated Government to be impressed hereon and attested by the Clerk of Commission of the Consolidated Government. AUGUSTA, GEORGIA (SEAL) By: Mayor Attest: Clerk of Commission -12- Sale Resolution_20161115.final CERTIFICATE OF AUTHENTICATION AND REGISTRATION This Bond is one of the above-described Augusta, Georgia General Obligation Bonds, Series 2016. U.S. BANK NATIONAL ASSOCIATION, Date of Authentication and Registration: as Bond Registrar __________, ____ By: Authorized Signatory VALIDATION CERTIFICATE STATE OF GEORGIA COUNTY OF RICHMOND The undersigned Clerk of the Superior Court of Richmond County, Georgia does hereby certify that this Bond was validated and confirmed by judgment of the Superior Court of Richmond County, Georgia on the 11th day of July 2016, in Civil Action File No. 2016-RCCV- 00277 that no intervention or objection was filed opposing the validation of this Bond, and that no appeal of such judgment of validation has been taken. IN WITNESS WHEREOF, I have hereunto set my hand and have impressed hereon the official seal of the Superior Court of Richmond County, Georgia. (SEAL) Clerk, Superior Court of Richmond County, Georgia -13- Sale Resolution_20161115.final The following abbreviations, when used in the inscription on this Bond or in the assignment below, shall be construed as though they were written out in full according to applicable laws or regulations: TEN COM - as tenants in common TEN ENT - as tenants by the entireties JT TEN - as joint tenants with right of survivorship and not as tenants in common and not as community property UNIF TRANS MIN ACT - _____________________ Custodian _______________________ (Custodian) (Minor) under Uniform Transfers to Minors Act _____________________ (State) Additional abbreviations may be used although not in the above list. ASSIGNMENT AND TRANSFER FOR VALUE RECEIVED, the undersigned sells, assigns, and transfers unto (Name and Address of Assignee) (Insert Social Security or Taxpayer Identification Number of Assignee) the within Bond of Augusta, Georgia and does hereby irrevocably constitute and appoint _____________________ attorney to transfer the Bond on the books kept for registration thereof with full power of substitution in the premises. Dated: __________________________________ (Signature Guaranteed) Registered Owner Notice: Signature(s) must be guaranteed by an eligible guarantor institution (such as banks, stockbrokers, savings and loan associations, and credit unions) with membership in an approved Signature Guarantee Medallion Program pursuant to S.E.C. Rule 17Ad-15. Notice: The signature(s) on this assignment must correspond with the name as it appears on the face of the within Bond in every particular without alteration or enlargement or any change whatsoever. -14- Sale Resolution_20161115.final [END OF FORM OF BOND] -15- Sale Resolution_20161115.final Section 8. The Bonds shall be executed for and on behalf of the Consolidated Government by the manual signature of the Mayor of the Consolidated Government, and the Consolidated Government’s seal shall be impressed thereon and attested by the manual signature of the Clerk of Commission of the Consolidated Government. In case any officer whose signature shall appear on any Bond shall cease to be such officer before delivery of any Bonds, such signature shall nevertheless be valid and sufficient for all purposes the same as if such officer remained in office until such delivery. No Bond shall be valid or become obligatory for any purpose or be entitled to any benefit until such Bond shall have been authenticated and registered upon the bond registration books of the Consolidated Government maintained for that purpose. Such authentication and registration shall be evidenced by the execution by the manual signature of a duly authorized signatory of the Bond Registrar of the Certificate of Authentication and Registration contained on the Bond. Section 9. The bid submitted by the Purchaser to purchase the Bonds, attached hereto as Exhibit B, is hereby accepted, and all other bids so received are hereby rejected, and the actions of the Administrator of the Consolidated Government, for and on behalf of the Consolidated Government, are hereby ratified and approved relating to her earlier notification to all bidders of the acceptance and rejection of such bids by the Consolidated Government and the return to the unsuccessful bidders of their good faith checks, if any. The Bonds shall, in due course, be delivered to the Purchaser against payment for the Bonds in accordance with the Notice of Sale and the Purchaser’s bid accepted by the Consolidated Government. Section 10. The use and distribution of the Notice of Sale, the Preliminary Official Statement, and the Official Statement with respect to the Bonds shall be and is hereby authorized, ratified, confirmed, and approved, and execution and delivery of the Official Statement in final form shall be and is hereby authorized, ratified, confirmed, and approved. The Mayor of the Consolidated Government is hereby authorized and directed to ratify, confirm, approve, execute, and deliver the Official Statement on behalf of the Consolidated Government, and the execution of an Official Statement by the Mayor shall constitute conclusive evidence of the Mayor’s ratification, confirmation, approval, and delivery thereof on behalf of the Consolidated Government. Section 11. All actions taken or to be taken by the Mayor of the Consolidated Government, the Clerk of Commission of the Consolidated Government, and the Administrator of the Consolidated Government relating to the authorization, issuance, and sale of the Bonds, shall be, and the same are hereby, ratified, confirmed, and approved. Section 12. The Consolidated Government recognizes that the purchasers and owners of Bonds will have accepted the Bonds on, and paid for the Bonds a price that reflects, the understanding that interest on such Bonds is not included in the gross income of the owners for federal income tax purposes under laws in force at the time the Bonds shall have been delivered. The Consolidated Government shall take any and all action that may be required from time to time in order to assure that interest on the Bonds shall remain excludable from the gross income of the owners of the Bonds for federal income tax purposes and shall refrain from taking any action that would adversely affect such status. -16- Sale Resolution_20161115.final Prior to or contemporaneously with delivery of the Bonds, the Mayor of the Consolidated Government and the Clerk of Commission of the Consolidated Government shall execute a Certificate as to Arbitrage Matters on behalf of the Consolidated Government respecting the investment of the proceeds of the Bonds. Such certificate shall be a representation and certification of the Consolidated Government, and an executed copy thereof shall be delivered to the Bond Registrar. The Consolidated Government shall not knowingly invest or participate in the investment of any proceeds of the Bonds if such investment would cause interest on any Bonds to become included in gross income for federal income tax purposes. The Mayor or the Clerk of Commission may also execute and deliver, on behalf of the Consolidated Government: (i) such agreements, filings, and other writings as may be necessary or desirable to cause or bind the Consolidated Government to comply with any requirements for rebate under Section 148(f) of the Internal Revenue Code of 1986, as amended (the “Code”), or (ii) such certificate or other writing as may be necessary or desirable to qualify for exemption from such rebate requirements. The Consolidated Government shall calculate, from time to time, as required in order to comply with the provisions of Section 148(f) of the Code, the amounts required to be rebated (including penalties) to the United States and shall pay or cause to be paid to the United States any and all of such amounts on or before the due date. The Consolidated Government hereby covenants and agrees that it will not use or permit any use of the proceeds of the sale of any Bonds, or use or permit the use of any of the facilities being financed thereby, which would cause any Bonds or any portion thereof to be “private activity bonds” within the meaning of Section 141 of the Code. The covenants, certifications, representations, and warranties contained in this Section 12 shall survive payment in full or provision for payment in full of the Bonds. Section 13. The issuance of the Bonds shall not exceed any debt limitation prescribed by the Constitution of the State of Georgia. Section 14. The Consolidated Government hereby covenants and agrees that it shall, to the extent allowed by applicable law, comply with and carry out all of the provisions of the Continuing Disclosure Certificate to be executed by the Consolidated Government and to be dated as of the date of the issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with its terms (the “Disclosure Certificate”). Notwithstanding any other provision of this Resolution, failure of the Consolidated Government to comply with the Disclosure Certificate shall not be considered a default hereunder. It is expressly provided, however, that any beneficial owner of the Bonds may take such action, to the extent and in such manner as may be allowed by applicable law, as may be necessary and appropriate, including seeking mandamus or specific performance by court order, to cause the Consolidated Government to comply with its obligations under this Section 14. The cost to the Consolidated Government of performing its obligations set forth in this Section 14 shall be paid solely from funds lawfully available for such purpose. -17- Sale Resolution_20161115.final Section 15. All resolutions and parts of resolutions in conflict with this Resolution, if any, shall be and the same are hereby repealed. Section 16. The Mayor of the Consolidated Government and the Clerk of Commission of the Consolidated Government are hereby authorized and directed to execute, for and on behalf of the Consolidated Government, such other agreements, certificates (including, without limitation, the Disclosure Certificate), or documents as may be necessary or desirable in connection with the issuance, sale, and delivery of the Bonds or the investment of the proceeds of the Bonds. Section 17. Notwithstanding anything herein to the contrary, any action that the Mayor of the Consolidated Government is required, permitted, or otherwise authorized to take in connection with the Bonds may be taken by the Mayor Pro Tempore of the Consolidated Government, in the absence at the time or in the event of the vacancy in the office of the Mayor or the incapacity at the time of the Mayor. These actions shall include execution, delivery, or performance of any certificate, agreement, contract, instrument, document, or other writing relating to the Bonds, including the execution of the Bonds. To this end, this Resolution shall be construed so that all references to the Mayor may also be considered to be references to the Mayor Pro Tempore. The Clerk of Commission of the Consolidated Government shall determine whether the Mayor is absent or incapacitated or whether there is a vacancy in the office of Mayor so that the Mayor Pro Tempore may act under this Section 17, and the determination of the Clerk of Commission shall be binding and conclusive upon the Consolidated Government. PASSED, ADOPTED, SIGNED, APPROVED, AND EFFECTIVE this 6th day of December 2016. AUGUSTA, GEORGIA (SEAL) By: Mayor Attest: Clerk of Commission Sale Resolution_20161115.final EXHIBIT A DEBT SERVICE SCHEDULE Payment Date Principal Interest Total Debt Service 04/01/17 $_______________ $_______________ $_______________ 10/01/17 _______________ _______________ _______________ 04/01/18 _______________ _______________ _______________ 10/01/18 _______________ _______________ _______________ 04/01/19 _______________ _______________ _______________ 10/01/19 _______________ _______________ _______________ 04/01/20 _______________ _______________ _______________ 10/01/20 _______________ _______________ _______________ $ ______________ $ ______________ $ ______________ Sale Resolution_20161115.final EXHIBIT B PURCHASER’S BID [Attached] Sale Resolution_20161115.final STATE OF GEORGIA RICHMOND COUNTY CLERK’S CERTIFICATE I, LENA J. BONNER, Clerk of Commission of Augusta, Georgia, DO HEREBY CERTIFY that the foregoing pages constitute a true and correct copy of a resolution adopted by the Augusta-Richmond County Commission (the “Commission”) at an open public meeting duly called and lawfully assembled at 2:00 p.m., on the 6th day of December 2016, in connection with the issuance and sale of $[____________] in aggregate principal amount of Augusta, Georgia General Obligation Bonds, Series 2016, the original of such resolution being duly recorded in the Minute Book of the Commission, which Minute Book is in my custody and control. I do hereby further certify that the following members of the Commission were present at such meeting: Mayor Hardie Davis, Jr. William Fennoy Dennis Williams Mary Davis Sammie Sias Bill Lockett Ben Hasan Sean Frantom Wayne Guilfoyle Marion Williams Grady Smith and that the following members were absent: and that such resolution was duly adopted by a vote of: Aye ___ Nay ___ WITNESS my hand and the official seal of Augusta, Georgia, this the 6th day of December 2016. (SEAL) Clerk of Commission 99268384\V-5 DRAFT 11/15/16 PRELIMINARY OFFICIAL STATEMENT DATED NOVEMBER __, 2016 NEW ISSUE RATING (Book-Entry Only) Moody’s: Aa2 See “MISCELLANEOUS - Rating” herein. In the opinion of Co-Bond Counsel, under existing law, (a) interest on the Bonds is excluded from gross income for federal income tax purposes, (b) interest on the Bonds is not an enumerated “item of tax preference” for purposes of the federal alternative minimum tax imposed on individuals and corporations, and (c) interest on the Bonds is exempt from State of Georgia income taxation, subject to the conditions and limitations described herein. The opinion contains greater detail, and is subject to exceptions, as noted in “LEGAL MATTERS - Opinion of Co-Bond Counsel” herein. 30,000,000* AUGUSTA, GEORGIA General Obligation Bonds, Series 2016 Dated: Date of Issuance Due: October 1, as shown below The General Obligation Bonds, Series 2016 (the “Bonds”) are being issued by Augusta, Georgia (the “Consolidated Government”), for the purpose of financing a portion of the costs of acquiring, constructing, and equipping various public facilities and renovating, expanding, and equipping various existing public facilities. See “PLAN OF FINANCING” herein. Interest on the Bonds is payable semiannually on April 1 and October 1 of each year, commencing on April 1, 2017. All Bonds bear interest from their date of issuance. See “INTRODUCTION - Description of the Bonds” herein. The Bonds will be issued as fully registered bonds, registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York (“DTC”), to which payments of principal, premium, if any, and interest will be made. Purchasers will acquire beneficial interests in the Bonds in book-entry form only. DTC will remit such payments to its participants who will be responsible for remittance to beneficial owners. See “INTRODUCTION - Description of the Bonds” herein. The Bonds are not subject to redemption prior to maturity. MATURITIES, PRINCIPAL AMOUNTS, INTEREST RATES, PRICES OR YIELDS, AND CUSIPS Maturity Principal Amount* Interest Rate Price or Yield CUSIP† 2019 $15,000,000 2020 15,000,000 This cover page contains certain information for quick reference only. It is not a summary of this Official Statement. Investors must read the entire Official Statement to obtain information essential to making an informed investment decision. The Bonds are offered when, as, and if issued by the Consolidated Government, subject to prior sale and to withdrawal or modification of the offer without notice, and are subject to the approving opinions of Dentons US LLP and Nowell Sparks, LLC, both of Atlanta, Georgia, Co-Bond Counsel. Certain legal matters will be passed on for the Consolidated Government by its special counsel, Shepard, Plunkett & Hamilton, LLP, Augusta, Georgia, and for the Consolidated Government by its disclosure counsel, Dentons US LLP, Atlanta, Georgia. Davenport & Company LLC, Atlanta, Georgia, has been employed as Financial Advisor to the Consolidated Government in connection with the issuance of the Bonds. The Bonds are expected to be available for delivery in book-entry form only through the facilities of DTC in New York, New York on or about ___________, 2016. The Consolidated Government will receive sealed bids on Tuesday, December 6, 2016, at 11:00 A.M., Eastern Standard Time, as set forth in the Official Notice of Sale. Dated: ___________, 2016 ________________________ * Preliminary; subject to change. † CUSIP data herein is provided by Standard & Poor’s, CUSIP Services Bureau, a division of the McGraw-Hill Companies, Inc. The Consolidated Government is not responsible for the selection of CUSIP numbers, nor is any representation made as to their correctness on the Bonds or as indicated above. Th i s P r e l i m i n a r y O f f i c i a l S t a t e m e n t a n d t h e i n f o r m a t i o n c o n t a i n e d h e r e i n a r e s u b j e c t t o c o m p l e t i o n o r a m e n d m e n t w i t h o u t n o t i c e. T h e s e s e c u r i t i e s m a y n o t b e s o l d n o r ma y o f f e r s t o b u y b e a c c e p t e d p r i o r t o t h e t i m e th e O f f i c i a l S t a t e m e n t i s d e l i v e r e d i n f i n a l f o r m . U n d e r n o c i r c u m s t a n c e s s h a l l t h i s P r e l i m i n a r y O f f i c i a l S t a t e m e n t c o n s t i t u te a n o f f e r t o s e l l o r t h e s o l i c i t a t i o n o f a n o f f e r t o b u y n o r s h a l l t h e r e b e a n y s al e o f t h e s e se c u r i t i e s i n a n y j u r i s d i c t i o n i n w h i c h s u c h o f f e r , s o l i c i t a t i o n , o r s a l e w o u l d b e u n l a w f u l p r i o r t o r e g i s t r a t i o n o r q u a l i f i c at i o n u n d e r t h e s e c u r i t i e s l a w s o f a n y s u c h j u r i s d i c t i o n . Th i s P r e l i m i n a r y O f f i c i a l S t a t e m e n t a n d t h e i n f o r m a t i o n c o n ta i n e d h e r e i n a r e s u b j e c t t o c o m p l e t i o n o r a m e n d m e n t w i t h o u t n o t i c e . T h e s e s e c u r i t i e s m a y n o t b e s o l d n o r m a y o f f e r s t o b u y be a c c e p t e d p r i o r t o t h e t i m e th e O f f i c i a l S t a t e m e n t i s d e l i v e r e d i n f i n a l f o r m . U n d e r n o c i r c u m s t a n c e s s h a l l t h i s P r e l i m i n a r y O f f ic i a l S t a t e m e n t c o n s t i t u t e a n o f f e r t o s e l l o r t h e s o l i c i t a t i o n o f a n o f f e r t o b u y n o r s h a l l t h e r e b e a n y s a l e o f t h e s e se c u r i t i e s i n a n y j u r i s d i c t i o n i n w h i c h s u c h o f f e r , s o l i c i t a t i o n , o r s a l e w o u l d b e u n l a w f u l p r i o r t o r e g i s t r a t i o n o r q u a l i f i c at i o n u n d e r th e s e c u r i t i e s l a w s o f a n y s u c h j u r i s d i c t i o n . 99268384\V-5 AUGUSTA, GEORGIA ELECTED OFFICIALS Augusta-Richmond County Commission Hardie Davis, Jr., Mayor Grady Smith, Mayor Pro Tempore Mary Davis William Fennoy Sean Frantom Wayne Guilfoyle Ben Hasan Bill Lockett Samie Sias Dennis Williams Marion Williams __________________________ APPOINTED OFFICIALS Janice Allen Jackson, Administrator Donna B. Williams, Finance Director Lena J. Bonner, Clerk of Commission Andrew G. Mackenzie, General Counsel __________________________ SPECIAL SERVICES Auditors Mauldin & Jenkins, LLC Macon, Georgia Special Counsel Shepard, Plunkett & Hamilton, LLP Augusta, Georgia Co-Bond Counsel Dentons US LLP Atlanta, Georgia Nowell Sparks, LLC Atlanta, Georgia Disclosure Counsel Dentons US LLP Atlanta, Georgia Financial Advisor Davenport & Company LLC Atlanta, Georgia 99268384\V-5 (i) TABLE OF CONTENTS Page INTRODUCTION ......................................................................................................................................................... 1 The Consolidated Government ............................................................................................................................... 1 Security and Sources of Payment for the Bonds..................................................................................................... 1 Purpose of the Bonds .............................................................................................................................................. 1 Description of the Bonds ........................................................................................................................................ 2 Tax Exemption ....................................................................................................................................................... 2 Bond Registrar and Paying Agent .......................................................................................................................... 2 Professionals Involved in the Offering ................................................................................................................... 2 Authority for Issuance ............................................................................................................................................ 2 Offering and Delivery of the Bonds ....................................................................................................................... 3 Continuing Disclosure ............................................................................................................................................ 3 Other Information ................................................................................................................................................... 3 PLAN OF FINANCING ................................................................................................................................................ 5 Estimated Sources and Applications of Funds ....................................................................................................... 5 Capital Projects ....................................................................................................................................................... 5 Change of Use of Bond Proceeds ........................................................................................................................... 6 THE BONDS ................................................................................................................................................................. 6 Description ............................................................................................................................................................. 6 Non-Callable .......................................................................................................................................................... 6 Security and Sources of Payment for the Bonds..................................................................................................... 6 Book-Entry Only System ....................................................................................................................................... 7 Authority for Issuance ............................................................................................................................................ 9 Disbursement and Investment of Bond Proceeds and Other Moneys ..................................................................... 9 Principal and Interest Requirements ..................................................................................................................... 12 THE CONSOLIDATED GOVERNMENT ................................................................................................................. 12 Introduction .......................................................................................................................................................... 12 Consolidated Government Administration and Officials ..................................................................................... 12 Consolidated Government Services ...................................................................................................................... 14 Consolidated Government Facilities..................................................................................................................... 14 Demographic Information .................................................................................................................................... 15 Economic Information .......................................................................................................................................... 15 Employees, Employee Relations, and Labor Organizations ................................................................................. 18 CONSOLIDATED GOVERNMENT DEBT STRUCTURE ...................................................................................... 18 Summary of Consolidated Government Debt By Category ................................................................................. 18 Proposed Debt ...................................................................................................................................................... 20 Debt Service Requirements .................................................................................................................................. 21 Overlapping Debt ................................................................................................................................................. 22 Debt Ratios ........................................................................................................................................................... 22 Debt History ......................................................................................................................................................... 23 Limitations on Consolidated Government Debt ................................................................................................... 23 THE SALES TAX ....................................................................................................................................................... 24 Description ........................................................................................................................................................... 24 Sales Subject to Taxation ..................................................................................................................................... 25 Sales Tax Collections ........................................................................................................................................... 25 Permitted Uses ...................................................................................................................................................... 25 Historical Sales Tax Data ..................................................................................................................................... 26 CONSOLIDATED GOVERNMENT AD VALOREM TAXATION ......................................................................... 27 99268384\V-5 (ii) Introduction .......................................................................................................................................................... 27 Property Subject to Taxation ................................................................................................................................ 27 Assessed Value ..................................................................................................................................................... 27 Annual Tax Levy and Limitation on Annual Tax Levy ...................................................................................... 28 Property Tax Collections ...................................................................................................................................... 29 Historical Property Tax Data ................................................................................................................................ 30 Ten Largest Taxpayers ......................................................................................................................................... 32 CONSOLIDATED GOVERNMENT FINANCIAL INFORMATION ...................................................................... 33 Accounting System and Policies .......................................................................................................................... 33 Five Year General Fund History .......................................................................................................................... 34 Management Comments Concerning Material Trends in Revenues and Expenditures ........................................ 35 Budgetary Process ................................................................................................................................................ 35 General Fund Budgets .......................................................................................................................................... 36 Capital Improvements .......................................................................................................................................... 39 Sources of Tax Revenues ..................................................................................................................................... 39 Employee Benefits................................................................................................................................................ 40 Insurance Coverage and Governmental Immunity ............................................................................................... 43 LEGAL MATTERS .................................................................................................................................................... 44 Pending Litigation ................................................................................................................................................ 44 Opinion of Co-Bond Counsel ............................................................................................................................... 45 Validation Proceedings ......................................................................................................................................... 48 Closing Certificates .............................................................................................................................................. 48 MISCELLANEOUS .................................................................................................................................................... 48 Rating ................................................................................................................................................................... 48 Sale at Competitive Bidding ................................................................................................................................. 48 Financial Advisor ................................................................................................................................................. 48 Independent Auditors ........................................................................................................................................... 48 Summary of Continuing Disclosure Certificate.................................................................................................... 49 Additional Information ......................................................................................................................................... 52 CERTIFICATION ....................................................................................................................................................... 53 APPENDIX A: FINANCIAL STATEMENTS OF THE CONSOLIDATED GOVERNMENT ............................. A-1 APPENDIX B: FORM OF LEGAL OPINION ........................................................................................................ B-1 99268384\V-5 _____________________ * Throughout this Preliminary Official Statement, the asterisk indicates information that is preliminary and subject to change. OFFICIAL STATEMENT of AUGUSTA, GEORGIA relating to its $30,000,000* GENERAL OBLIGATION BONDS, SERIES 2016 ________________________________ INTRODUCTION The purpose of this Official Statement, which includes the cover page and the Appendices hereto, is to furnish certain information in connection with the sale by Augusta, Georgia of $30,000,000* in aggregate principal amount of its General Obligation Bonds, Series 2016 (the “Bonds”). This Introduction is not a summary of this Official Statement and is intended only for quick reference. It is only a brief description of and guide to, and is qualified in its entirety by reference to, more complete and detailed information contained in the entire Official Statement, including the cover page and the Appendices, and the documents summarized or described herein. Potential investors should fully review the entire Official Statement. The offering of the Bonds to potential investors is made only by means of the entire Official Statement, including the Appendices hereto. No person is authorized to detach this Introduction from the Official Statement or to otherwise use it without the entire Official Statement, including the Appendices hereto. The Consolidated Government Augusta, Georgia (the “Consolidated Government”), the issuer of the Bonds, is a political subdivision of the State of Georgia, created on January 1, 1996 pursuant to Acts of the General Assembly of the State of Georgia that authorized the consolidation of the municipal corporation known as “The City Council of Augusta” (the “City”) and the political subdivision known as “Richmond County, Georgia” (the “County”). The Consolidated Government is located in the central eastern portion of the State of Georgia bordering the South Carolina state line, approximately 155 miles east of Atlanta, Georgia and 75 miles southwest of Columbia, South Carolina. For more complete information, see “THE CONSOLIDATED GOVERNMENT” herein. Security and Sources of Payment for the Bonds The Bonds are general obligations of the Consolidated Government and are payable, as to both principal and interest, (1) first from the separate account in which are placed the proceeds received by the Consolidated Government from a special one percent sales and use tax (the “Sales Tax”), and (2) second from the general funds of the Consolidated Government, including ad valorem taxes that may be levied, without limitation as to rate or amount, upon all taxable property located within the territorial limits of the Consolidated Government. For more complete and detailed information, see “THE BONDS - Security and Sources of Payment for the Bonds,” “THE SALES TAX,” and “CONSOLIDATED GOVERNMENT AD VALOREM TAXATION” herein. Purpose of the Bonds The proceeds of the Bonds, net of underwriter’s discount and other issuance costs, will be used to pay a portion of the costs of acquiring, constructing, and equipping various public facilities and renovating, expanding, and equipping various existing public facilities. For more complete information, see “PLAN OF FINANCING” herein. 99268384\V-5 -2- Description of the Bonds Non-Callable. The Bonds are not subject to redemption prior to maturity. Denominations. The Bonds are issuable in denominations of $5,000 or any integral multiple thereof. Book-Entry Bonds. Each of the Bonds will be issued as fully registered bonds in the denomination of one bond per aggregate principal amount of the stated maturity thereof, and, when issued, will be registered in the name of Cede & Co., as nominee for The Depository Trust Company (“DTC”), New York, New York, an automated depository for securities and clearing house for securities transactions, which will act as securities depository for the Bonds. Purchasers will not receive certificates representing their ownership interest in the Bonds purchased. Purchases of beneficial interests in the Bonds will be made in book-entry only form (without certificates), in authorized denominations, and, under certain circumstances as more fully described in this Official Statement, such beneficial interests are exchangeable for one or more fully registered bonds of like principal amount and maturity in authorized denominations. For more complete information, see “THE BONDS - Book-Entry Only System” herein. Payments. So long as DTC or its nominee, Cede & Co., is the registered owner of the Bonds, payments of the principal of, premium, if any, and interest on the Bonds will be made directly to Cede & Co., which will remit such payments to the DTC participants, which will in turn remit such payments to the beneficial owners of the Bonds. For a more complete description of the Bonds, see “THE BONDS” herein. Tax Exemption In the opinion of Co-Bond Counsel, under existing law, (a) interest on the Bonds is excluded from gross income for federal income tax purposes, (b) interest on the Bonds is not an enumerated “item of tax preference” for purposes of the federal alternative minimum tax imposed on individuals and corporations, and (c) interest on the Bonds is exempt from State of Georgia income taxation, subject to the conditions and limitations described herein. See Appendix B hereto for the form of the opinion Co-Bond Counsel proposes to deliver in connection with the issuance of the Bonds. For a more complete discussion of such opinion and certain other tax consequences of owning the Bonds, including certain exceptions to the exclusion of the interest on the Bonds from gross income, see “LEGAL MATTERS - Opinion of Co-Bond Counsel and - Collateral Federal Tax Consequences” herein. Bond Registrar and Paying Agent U.S. Bank National Association, Atlanta, Georgia, will act as Bond Registrar and as Paying Agent for the Bonds. Professionals Involved in the Offering Certain legal matters pertaining to the Consolidated Government and its authorization and issuance of the Bonds are subject to the approving opinion of Dentons US LLP and Nowell Sparks, LLC, both of Atlanta, Georgia, Co-Bond Counsel. Copies of such opinion will be available at the time of delivery of the Bonds, and a copy of the proposed form of such opinion is attached hereto as Appendix B. Certain legal matters will be passed on for the Consolidated Government by its special counsel, Shepard, Plunkett & Hamilton, LLP, Augusta, Georgia, and for the Consolidated Government by its disclosure counsel, Dentons US LLP, Atlanta, Georgia. Davenport & Company LLC, Atlanta, Georgia, has been employed as Financial Advisor to the Consolidated Government in connection with the issuance of the Bonds. The basic financial statements of the Consolidated Government as of December 31, 2015 and for the year then ended, attached hereto as Appendix A, have been audited by Mauldin & Jenkins, LLC, Macon, Georgia, independent certified public accountants, to the extent and for the period indicated in its report thereon which appears in Appendix A hereto. See “MISCELLANEOUS - Financial Advisor and - Independent Auditors” herein. Authority for Issuance The Bonds are being issued in accordance with the Constitution of the State of Georgia and pursuant to the authority granted by the laws of the State of Georgia and a resolution of the Augusta-Richmond County Commission authorizing the issuance of the Bonds adopted on __________, 2016 (the “Bond Resolution”). The issuance of the Bonds was approved by a majority vote of voters in Richmond County voting in an election held on November 3, 2015. For more complete information, see “THE BONDS - Authority for Issuance” herein. 99268384\V-5 -3- Offering and Delivery of the Bonds The Bonds are offered when, as, and if issued by the Consolidated Government, subject to prior sale and to withdrawal or modification of the offer without notice. The Bonds are expected to be available for delivery in book-entry form only through the facilities of DTC in New York, New York on or about __________, 2016. Continuing Disclosure The Consolidated Government has covenanted in the Bond Resolution and a Continuing Disclosure Certificate (the “Disclosure Certificate”) for the benefit of the beneficial owners of the Bonds to provide certain financial information and operating data relating to the Consolidated Government (the “Annual Report”) by not later than the last day of the seventh month after the end of each fiscal year (currently July 31), commencing with fiscal year 2016, and to provide notices of the occurrence of certain enumerated events (“Event Notices”). The Annual Report will be filed by the Consolidated Government with the Municipal Securities Rulemaking Board (the “MSRB”) in an electronic format as prescribed by the MSRB (which, as of the date hereof, is the Electronic Municipal Market Access (“EMMA”) system of the MSRB). The notices of certain events will be filed by the Consolidated Government with the MSRB in an electronic format as prescribed by the MSRB (which, as of the date hereof, is EMMA). The specific nature of the information to be contained in the Annual Report or the notices of certain events is summarized herein under the caption “MISCELLANEOUS - Summary of Continuing Disclosure Certificate.” These covenants have been made in order to assist the underwriters in complying with Securities and Exchange Commission Rule 15c2-12(b)(5). The Consolidated Government has previously entered into undertakings similar to the Disclosure Certificate in connection with the issuance of other obligations of the Consolidated Government (the “Prior Consolidated Government Undertakings”). The Prior Consolidated Government Undertakings required that the Consolidated Government file (a) its audited financial statements and certain operating and financial data on EMMA and (b) Event Notices on EMMA. There have been instances in the previous five fiscal years in which the Consolidated Government has failed to make filings in accordance with the Prior Consolidated Government Undertakings, as described in more detail below. With respect to the Consolidated Government’s General Obligation Bonds, Series 2010, the annual report for fiscal year 2011 was filed 16 days late. With respect to the Urban Redevelopment Agency of Augusta Taxable Revenue Bonds (Laney-Walker and Bethlehem Project), Series 2010, the annual report for fiscal year 2013 was filed one day late and the annual report for fiscal year 2014 was filed three days late. The Consolidated Government failed to timely file Event Notices that were required to be filed with respect to changes in credit ratings of the Consolidated Government and with respect to changes in credit ratings of Financial Security Assurance Inc. and Assured Guaranty Municipal Corp., which insure certain of the Consolidated Government’s bonds. These rating changes were posted to EMMA on July 29, 2014 and September 12, 2014. The Consolidated Government has retained Digital Assurance Certification, L.L.C. to assist with continuing disclosure compliance matters, and the Consolidated Government plans in the future to comply in all material respects with its continuing disclosure undertakings. Other Information This Official Statement speaks only as of its date, and the information contained herein is subject to change without notice. This Official Statement contains forecasts, projections, and estimates that are based on current expectations but are not intended as representations of fact or guarantees of results. If and when included in this Official Statement, the words “expects,” “forecasts,” “projects,” “intends,” “anticipates,” “estimates,” and analogous expressions are intended to identify forward-looking statements as defined in the Securities Act of 1933, as amended, and any such statements inherently are subject to a variety of risks and uncertainties, which could cause actual results to differ materially from those contemplated in such forward-looking statements. These forward-looking statements speak only as of the date of this Official Statement. The Consolidated Government disclaims any obligation or undertaking to release publicly any updates or revisions to any forward-looking statement contained herein to reflect any change in the Consolidated Government’s expectations with regard thereto or any change in events, conditions, or circumstances on which any such statement is based. This Official Statement and the Appendices hereto contain brief descriptions of, among other matters, the Consolidated Government, the Bonds, and the security and sources of payment for the Bonds. Such descriptions and information do not purport to be comprehensive or definitive. The summaries of various constitutional provisions, statutes, the Bond Resolution, the Disclosure Certificate, and other documents are intended as summaries only and are qualified in their entirety by reference to such documents and laws, and references herein to the Bonds 99268384\V-5 -4- are qualified in their entirety to the form thereof included in the Bond Resolution. Copies of the Bond Resolution, the Disclosure Certificate, and other documents and information are available, upon request and upon payment to the Consolidated Government of a charge for copying, mailing, and handling, from Donna B. Williams, Finance Director, Augusta, Georgia, 535 Telfair Street, Suite 800, Augusta, Georgia 30901, telephone (706) 821-2429. During the period of the offering of the Bonds copies of such documents are available, upon request and upon payment to the Financial Advisor of a charge for copying, mailing, and handling, from Davenport & Company LLC, 901 East Cary Street, 11th Floor, Richmond, Virginia 23219, telephone (804) 697-2900. The Bonds have not been registered under the Securities Act of 1933, and the Bond Resolution has not been qualified under the Trust Indenture Act of 1939, in reliance on exemptions contained in such Acts. This Official Statement does not constitute an offer to sell or the solicitation of an offer to buy, nor shall there be any sale of the Bonds by any person in any jurisdiction in which it is unlawful for such person to make such offer, solicitation, or sale. No dealer, broker, salesman, or other person has been authorized by the Consolidated Government to give any information or to make any representations other than those contained in this Official Statement, and, if given or made, such other information or representations should not be relied upon as having been authorized by the Consolidated Government. Except where otherwise indicated, all information contained in this Official Statement has been provided by the Consolidated Government. The information set forth herein has been obtained by the Consolidated Government from sources that are believed to be reliable but is not guaranteed as to accuracy or completeness by the Consolidated Government. The information contained herein is subject to change without notice, and neither the delivery of this Official Statement nor any sale made hereunder shall under any circumstances create an implication that there has been no change in the affairs of the Consolidated Government or the other matters described herein since the date hereof or the earlier dates set forth herein as of which certain information contained herein is given. Neither the United States Securities and Exchange Commission nor any state securities commission has approved or disapproved of the Bonds or reviewed or passed upon the adequacy or accuracy of this Official Statement. Any representation to the contrary may be a criminal offense. The order and placement of information in this Official Statement, including the appendices, are not an indication of relevance, materiality, or relative importance, and this Official Statement, including the appendices, must be read in its entirety. The captions and headings in this Official Statement are for convenience only and in no way define, limit, or describe the scope or intent, or affect the meaning or construction, of any provision or section in this Official Statement. THIS OFFICIAL STATEMENT IS BEING PROVIDED TO PROSPECTIVE PURCHASERS EITHER IN BOUND PRINTED FORM (“ORIGINAL BOUND FORMAT”) OR IN ELECTRONIC FORMAT ON THE FOLLOWING WEBSITE: _____________. THIS OFFICIAL STATEMENT MAY BE RELIED UPON ONLY IF IT IS IN ITS ORIGINAL BOUND FORMAT OR IS PRINTED IN ITS ENTIRETY DIRECTLY FROM SUCH WEBSITE. 99268384\V-5 -5- PLAN OF FINANCING Estimated Sources and Applications of Funds The sources and applications of funds in connection with the issuance of the Bonds are estimated below. Estimated Sources of Funds*: Proceeds of Bonds1 Estimated Interest Earnings During Construction2 Sales Tax Collections for Capital Projects3 Total Sources of Funds Estimated Applications of Funds*: Capital Projects3 Costs of Issuance4 Underwriting Discount5 Total Applications of Funds ________________________ 1 After adding premium of $_________. 2 Based on estimated earnings on the unexpended construction funds at an investment rate of ____% over a period of __ months. 3 See “PLAN OF FINANCING - Capital Projects” herein. 4 Includes legal and accounting fees, initial Bond Registrar’s and Paying Agent’s fees, Financial Advisor’s fees, printing costs, validation court costs, and other costs of issuance. 5 _______% of the principal amount of the Bonds. See “MISCELLANEOUS - Sale at Competitive Bidding” herein. Capital Projects The Consolidated Government plans to acquire, construct, and equip various public facilities and renovate, expand, and equip various existing public facilities (collectively the “Capital Projects”), as follows: (1) Approximately $15.0 million of the money to be spent on the Capital Projects will be used acquire construct and install a new P25 radio system [INSERT BRIEF DESCRIPTION] (2) Approximately $5.0 million of the money to be spent on the Capital Projects will be used acquire, construct, and install two new fire stations. [INSERT BRIEF DESCRIPTION] (3) The Consolidated Government plans to use approximately $3.5 million of the money to be spent on the Capital Projects to implement a recreation master plan. [INSERT BRIEF DESCRIPTION] (4) Approximately $5.0 million of the money to be spent on the Capital Projects will be used acquire, construct, and install new offices for the Augusta Judicial Circuit Office of the Public Defender. [INSERT BRIEF DESCRIPTION] The Consolidated Government has developed a plan to finance the Capital Projects which relies on a combination of proceeds of the Bonds, investment earnings, and Sales Tax collections. The Consolidated Government expects that these sources of funds will be sufficient to provide funding for the Capital Projects. The expected categories of sources and expenditures of funds related to the Capital Projects are set forth below: Uses of Funds*: P25 Radio System $15,000,000 2 New Fire Stations 5,000,000 Recreation Master Plan 3,500,000 Public Defender Offices 5,000,000 Total $28,500,000 99268384\V-5 -6- The Consolidated Government anticipates that it will solicit bids from design consultants, engineers, and architects for the various components of the Capital Projects and from contractors for construction of the various components of the Capital Projects as the different phases of construction progress. The Consolidated Government expects to complete the new public defender offices by December 31, 2017 and to complete the installation of the new P25 radio system, the new fire stations, and the recreation master plan by December 31, 2019. Change of Use of Bond Proceeds The notice of the election regarding the issuance of the Bonds stated that the purpose for which the Bonds are being issued is to provide funds to pay or be applied toward the cost of (1) the following capital outlay projects: (1) road, street, bridge, and drainage improvements, (2) acquisition, improvement, and renovation of administrative facilities, (3) library and museum improvements and renovations, (4) acquisition of renovated municipal building pursuant to an intergovernmental agreement with the Urban Redevelopment Agency of Augusta, (5) public safety facilities, equipment, and vehicles, (6) information technology, and (7) parks, recreational, and cultural facilities. Section 36-82-4.2 of the Official Code of Georgia Annotated allows the Augusta-Richmond County Commission, subsequent to the issuance of the Bonds, to adopt a resolution by a two-thirds’ majority vote of the Augusta-Richmond County Commission declaring that (1) a portion of the proceeds of the Bonds remain after the purpose stated in the election notice has been accomplished, (2) the purpose stated in the election notice is no longer necessary, or (3) circumstances have changed such that expenditure of all or part of the proceeds of the Bonds is no longer practicable or feasible. Such resolution must (a) set forth the reason the proceeds of the Bonds were not expended for the purpose stated in the election notice and (b) state the purpose for which the proceeds of the Bonds will be expended. Upon the adoption of such a resolution, the Augusta-Richmond County Commission will be authorized to expend such proceeds of the Bonds, including interest earnings thereon, for purposes of a nature substantially similar to the purpose stated in the election notice or to reduce the bonded indebtedness of the Consolidated Government; provided the Consolidated Government, not earlier than ten days prior to expending such Bond proceeds, publishes the resolution described above once in the official organ of the Consolidated Government. In addition, the Consolidated Government must send a copy of the resolution described above by registered or certified mail or statutory overnight delivery to the Paying Agent for the Bonds. THE BONDS Description The Bonds, as initially issued, will be dated as of their date of issuance and delivery and will bear interest at the rates specified on the cover page of this Official Statement, computed on the basis of a 360-day year of twelve 30-day months, payable semiannually on each April 1 and October 1, commencing April 1, 2017. Interest on the Bonds is payable by check or draft mailed to the registered owner of record as of the March 15 or September 15 immediately preceding the applicable interest payment date, at such owner’s address as it appears on the registration books of the Consolidated Government maintained by the Bond Registrar, or at such other address as is furnished in writing by such registered owner to the Bond Registrar. The Bonds will mature on the dates and in the amounts set forth on the cover page of this Official Statement. The principal of the Bonds will be payable upon the presentation and surrender of the Bonds at the principal corporate trust office of U.S. Bank National Association, Atlanta, Georgia, as Paying Agent. The Bonds are issuable only as fully registered bonds, without coupons, in the denomination of $5,000 or any integral multiple thereof. Purchases of beneficial ownership interests in the Bonds will be made in book-entry form, and purchasers will not receive certificates representing interests in the Bonds so purchased. If the book-entry system is discontinued, Bonds will be delivered as described in the Bond Resolution, and beneficial owners will become the registered owners of the Bonds. See “THE BONDS - Book-Entry Only System” herein. Non-Callable The Bonds are not subject to redemption prior to maturity. Security and Sources of Payment for the Bonds The Bonds will constitute valid and legally binding general obligations of the Consolidated Government, and the principal of and interest on the Bonds will be payable (1) first from the separate account in which are placed the proceeds received by the Consolidated Government from the Sales Tax, and (2) second from the general funds of the Consolidated Government, including ad valorem taxes levied, without limitation as to rate or amount, upon all 99268384\V-5 -7- taxable property within the Consolidated Government, including real and personal property, privately owned utilities, motor vehicles, and mobile homes. Prior to the issuance of the Bonds, the Augusta-Richmond County Commission, as required by law, will levy an ad valorem tax on all taxable property within the Consolidated Government in an amount sufficient to pay the principal of and interest on the Bonds as the same become due and payable. See “CONSOLIDATED GOVERNMENT DEBT STRUCTURE” herein for a discussion of the Consolidated Government’s outstanding debt and legal ability to incur future indebtedness. See “THE SALES TAX” and “CONSOLIDATED GOVERNMENT AD VALOREM TAXATION” herein for a discussion of the Sales Tax and Consolidated Government ad valorem taxation. The realization of value from the pledge of the taxing power of the Consolidated Government to the payment of the Bonds upon any default will depend upon the exercise of various remedies specified by Georgia law. These remedies may require judicial actions, which are often subject to discretion and delay and which may be difficult to pursue. The enforceability of rights or remedies with respect to the Bonds may be limited by state and federal laws, rulings, and decisions affecting remedies and by bankruptcy, insolvency, or other laws affecting creditors’ rights or remedies heretofore or hereafter enacted. Section 36-80-5 of the Official Code of Georgia Annotated provides that no political subdivision created under the Constitution or laws of the State of Georgia shall be authorized to file a petition for relief from payment of its debts as they mature or a petition for composition of its debts under any federal statute providing for such relief or composition or otherwise to take advantage of any federal statute providing for the adjustment of debts of political subdivisions and public agencies and instrumentalities. Section 36-80-5 of the Official Code of Georgia Annotated also provides that no chief executive, mayor, board of commissioners, or other governmental officer, governing body, or organization shall be empowered to cause or authorize the filing by or on behalf of any political subdivision created under the Constitution or laws of the State of Georgia of any petition for relief from payment of its debts as they mature or a petition for composition of its debts under any federal statute providing for such relief or composition or otherwise to take advantage of any federal statute providing for the adjustment of debts of political subdivisions and public agencies and instrumentalities. Section 36-80-5 of the Official Code of Georgia Annotated does not constitute a statutory covenant with the owners of any Bonds and may be amended or repealed at any time without the consent of any owners of the Bonds. Book-Entry Only System The Depository Trust Company (“DTC”), New York, New York, or its successor, will act as securities depository for the Bonds. The Bonds will be issued as fully registered securities registered in the name of Cede & Co. (DTC’s partnership nominee) or such other name as may be requested by an authorized representative of DTC. One fully registered Bond will be issued for each maturity, in the aggregate principal amount of such maturity, and will be deposited with DTC. So long as DTC or its nominee is the registered owner of the Bonds, payments of the principal and redemption premium of and interest due on the Bonds will be payable directly to DTC. DTC is a limited-purpose trust company organized under the New York Banking Law, a “banking organization” within the meaning of the New York Banking Law, a member of the Federal Reserve System, a “clearing corporation” within the meaning of the New York Uniform Commercial Code, and a “clearing agency” registered pursuant to the provisions of Section 17A of the Securities Exchange Act of 1934. DTC holds and provides asset servicing for over 2 million issues of U.S. and non-U.S. equity issues, corporate and municipal debt issues, and money market instruments from over 85 countries that DTC’s participants (“Direct Participants”) deposit with DTC. DTC also facilitates the post-trade settlement among Direct Participants of sales and other securities transactions in deposited securities, through electronic computerized book-entry transfers and pledges between Direct Participants accounts. This eliminates the need for physical movement of securities certificates. Direct Participants include both U.S. and non-U.S. securities brokers and dealers, banks, trust companies, clearing corporations, and certain other organizations. DTC is a wholly-owned subsidiary of The Depository Trust & Clearing Corporation (“DTCC”). DTCC, in turn, is owned by a number of Direct Participants of DTC and members of the National Securities Clearing Corporation, Government Securities Clearing Corporation, MBS Clearing Corporation, and Emerging Markets Clearing Corporation (NSCC, GSCC, MBSCC, and EMCC, also subsidiaries of DTCC), as well as by the New York Stock Exchange, Inc., the American Stock Exchange LLC, and the National Association of Securities Dealers, Inc. Access to the DTC system is also available to others such as both U.S. and non-U.S. securities brokers and dealers, banks, trust companies, and clearing corporations that clear through or maintain a custodial relationship with a Direct Participant, either directly or indirectly (“Indirect Participants”). DTC has Standard & Poor’s highest rating: AAA. The DTC Rules applicable to its Participants are on file with the Securities and Exchange Commission. More information about DTC can be found at www.dtcc.com. 99268384\V-5 -8- Purchases of Bonds under the DTC system must be made by or through Direct Participants, which will receive a credit for the Bonds on DTC’s records. The ownership interest of each actual purchaser of each Bond (a “Beneficial Owner”) is in turn to be recorded on the Direct and Indirect Participants’ records. Beneficial Owners will not receive written confirmation from DTC of their purchase. Beneficial Owners are, however, expected to receive written confirmations providing details of the transaction, as well as periodic statements of their holdings, from the Direct or Indirect Participant through which the Beneficial Owner entered into the transaction. Transfers of ownership interests in the Bonds are to be accomplished by entries made on the books of Direct and Indirect Participants acting on behalf of Beneficial Owners. Beneficial Owners will not receive certificates representing their ownership interests in Bonds, except in the event that use of the book-entry system for the Bonds is discontinued. To facilitate subsequent transfers, all Bonds deposited by Direct Participants with DTC are registered in the name of DTC’s partnership nominee, Cede & Co., or such other name as may be requested by an authorized representative of DTC. The deposit of Bonds with DTC and their registration in the name of Cede & Co., or such other DTC nominee, do not effect any change in beneficial ownership. DTC has no knowledge of the actual Beneficial Owners of the Bonds; DTC’s records reflect only the identity of the Direct Participants to whose accounts such Bonds are credited, which may or may not be the Beneficial Owners. The Direct and Indirect Participants will remain responsible for keeping account of their holdings on behalf of their customers. Conveyance of notices and other communications by DTC to Direct Participants, by Direct Participants to Indirect Participants, and by Direct Participants and Indirect Participants to Beneficial Owners will be governed by arrangements among them, subject to any statutory or regulatory requirements as may be in effect from time to time. Redemption notices will be sent to DTC. If less than all of the Bonds within a maturity are being redeemed, DTC’s practice is to determine by lot the amount of the interest of each Direct Participant in such maturity to be redeemed. Neither DTC nor Cede & Co. (nor any other DTC nominee) will consent or vote with respect to Bonds unless authorized by a Direct Participant in accordance with DTC’s procedures. Under its usual procedures, DTC mails an Omnibus Proxy to the Paying Agent as soon as possible after the record date. The Omnibus Proxy assigns Cede & Co.’s consenting or voting rights to those Direct Participants to whose accounts the Bonds are credited on the record date (identified in a listing attached to the Omnibus Proxy). Principal, premium, and interest payments on the Bonds will be made to Cede & Co., or such other nominee as may be requested by an authorized representative of DTC. DTC’s practice is to credit Direct Participants’ accounts upon DTC’s receipt of funds and corresponding detail information from the Consolidated Government or the Paying Agent, on the payable date in accordance with their respective holdings shown on DTC’s records. Payments by Participants to Beneficial Owners will be governed by standing instructions and customary practices, as is the case with securities held for the accounts of customers in bearer form or registered in “street name,” and will be the responsibility of such Participant and not of DTC, the Paying Agent, or the Consolidated Government, subject to any statutory or regulatory requirements as may be in effect from time to time. Payment of principal, premium, and interest to Cede & Co. (or such other nominee as may be requested by an authorized representative of DTC) is the responsibility of the Consolidated Government or the Paying Agent, disbursement of such payments to Direct Participants will be the responsibility of DTC, and disbursement of such payments to the Beneficial Owners will be the responsibility of Direct and Indirect Participants. DTC may discontinue providing its services as securities depository with respect to the Bonds at any time by giving reasonable notice to the Consolidated Government or the Paying Agent. Under such circumstances, in the event that a successor securities depository is not obtained, Bonds are required to be printed and delivered. The Consolidated Government may decide to discontinue use of the system of book-entry transfers through DTC (or a successor securities depository). In that event, Bonds will be printed and delivered. The information concerning DTC and DTC’s book-entry system set forth above has been obtained from sources that the Consolidated Government believes to be reliable, but the Consolidated Government takes no responsibility for the accuracy thereof. SO LONG AS CEDE & CO., AS NOMINEE FOR DTC, IS THE SOLE BONDHOLDER, THE CONSOLIDATED GOVERNMENT SHALL TREAT CEDE & CO. AS THE ONLY BONDHOLDER FOR ALL PURPOSES, INCLUDING RECEIPT OF ALL PRINCIPAL AND PREMIUM OF AND INTEREST ON THE BONDS, RECEIPT OF NOTICES, VOTING, AND REQUESTING OR DIRECTING THE CONSOLIDATED GOVERNMENT AND THE PAYING AGENT TO TAKE OR NOT TO TAKE, OR CONSENTING TO, CERTAIN ACTIONS. THE CONSOLIDATED GOVERNMENT HAS NO RESPONSIBILITY OR OBLIGATION TO THE DIRECT OR INDIRECT PARTICIPANTS OR THE BENEFICIAL OWNERS WITH 99268384\V-5 -9- RESPECT TO (A) THE ACCURACY OF ANY RECORDS MAINTAINED BY DTC OR ANY DIRECT OR INDIRECT PARTICIPANT; (B) THE PAYMENT BY ANY DIRECT OR INDIRECT PARTICIPANT OF ANY AMOUNT DUE TO ANY BENEFICIAL OWNER IN RESPECT OF THE PRINCIPAL AND PREMIUM OF AND INTEREST ON THE BONDS; (C) THE DELIVERY OR TIMELINESS OF DELIVERY BY ANY DIRECT OR INDIRECT PARTICIPANT OF ANY NOTICE TO ANY BENEFICIAL OWNER WHICH IS REQUIRED OR PERMITTED UNDER THE TERMS OF THE BOND ORDINANCE TO BE GIVEN TO BONDHOLDERS; OR (D) OTHER ACTION TAKEN BY DTC OR CEDE & CO. AS BONDHOLDER. Beneficial Owners of the Bonds may experience some delay in their receipt of distributions of principal and interest on the Bonds since such distributions will be forwarded by the Paying Agent to DTC and DTC will credit such distributions to the accounts of Direct Participants which will thereafter credit them to the accounts of Beneficial Owners either directly or indirectly through Indirect Participants. Issuance of the Bonds in book-entry form may reduce the liquidity of the Bonds in the secondary trading market since investors may be unwilling to purchase Bonds for which they cannot obtain physical certificates. In addition, since transactions in the Bonds can be effected only through DTC, Direct Participants, Indirect Participants, and certain banks, the ability of a Beneficial Owner to pledge Bonds to persons or entities that do not participate in the DTC system, or otherwise to take action in respect of such Bonds, may be limited due to lack of a physical certificate. Beneficial Owners will not be recognized by the Paying Agent as registered owners for purposes of the Bond Ordinance, and Beneficial Owners will be permitted to exercise the rights of registered owners only indirectly through DTC and the Direct or Indirect Participants. Authority for Issuance Paragraph I(a) of Section V of Article IX of the Constitution of the State of Georgia provides (1) that no political subdivision may incur any new debt without the assent of a majority of the qualified voters of such political subdivision voting in an election held for that purpose as provided by law and (2) that the debt incurred by any political subdivision may never exceed 10 percent of the assessed value of all taxable property within such political subdivision. Paragraph VI of Section V of Article IX of the Constitution of the State of Georgia requires a political subdivision, at or before the time of incurring bonded indebtedness, to provide for the assessment and collection of an annual tax sufficient in amount to pay the principal of and interest on the debt within 30 years from its incurrence. The Bonds were authorized to be issued pursuant to an election in Richmond County held on November 3, 2015, called under a resolution adopted by the Augusta-Richmond County Commission on September 1, 2016, and are being issued pursuant to the authority granted by (i) Part 1 of Article 3 of Chapter 8 of Title 48 of the Official Code of Georgia Annotated, (ii) Article 1 of Chapter 82 of Title 36 of the Official Code of Georgia Annotated, and (iii) a resolution adopted by the Augusta-Richmond County Commission on __________, 2016. The resolution calling the election and the notice of the election stipulated an interest rate for the Bonds not exceeding 5.00% per annum. The canvass of the election showed 9,594 “Yes” votes and 6,006 “No” votes, an approximately 61% approval by those who voted in the election. Disbursement and Investment of Bond Proceeds and Other Moneys The proceeds of the sale of the Bonds will be held by and under the control of the Consolidated Government and will be disbursed by the Consolidated Government, as the Consolidated Government desires, to pay the costs of issuing the Bonds and to pay the costs of the Capital Projects described in “PLAN OF FINANCING - Capital Project” herein. Section 36-82-7 of the Official Code of Georgia Annotated provides that the proceeds of the Bonds may be invested and reinvested by the governing authority of the Consolidated Government in the following investments, and no others: (1) the local government investment pool created in Chapter 83 of Title 36 of the Official Code of Georgia Annotated; (2) bonds or obligations of the Consolidated Government or bonds or obligations of the State of Georgia or other counties, municipal corporations, and political subdivisions of the State of Georgia; (3) bonds or other obligations of the United States or of subsidiary corporations of the United States government which are fully guaranteed by such government; 99268384\V-5 -10- (4) obligations of and obligations guaranteed by agencies or instrumentalities of the United States government, including those issued by the Federal Land Bank, Federal Home Loan Bank, Federal Intermediate Credit Bank, Bank for Cooperatives, and any other such agency or instrumentality now or hereafter in existence; provided, however, that all such obligations must have a current credit rating from a nationally recognized rating service of at least one of the three highest rating categories available and have a nationally recognized market; (5) bonds or other obligations issued by any public housing agency or municipal corporation in the United States, which such bonds or obligations are fully secured as to the payment of both principal and interest by a pledge of annual contributions under an annual contributions contract or contracts with the United States government, or project notes issued by any public housing agency, urban renewal agency, or municipal corporation in the United States which are fully secured as to payment of both principal and interest by a requisition, loan, or payment agreement with the United States government; (6) securities of or other interests in any no-load, open-end management type investment company or investment trust registered under the Investment Company Act of 1940, as from time to time amended, or any common trust fund maintained by any bank or trust company which holds such proceeds as trustee or by an affiliate thereof so long as: (A) the portfolio of such investment company or investment trust or common trust fund is limited to the obligations described in clause (3) and (4) above and repurchase agreements fully collateralized by any such obligations, (B) such investment company or investment trust or common trust fund takes delivery of such collateral either directly or through an authorized custodian, (C) such investment company or investment trust or common trust fund is managed so as to maintain its shares at a constant net asset value, and (D) securities of or other interests in such investment company or investment trust or common trust fund are purchased and redeemed only through the use of national or state banks having corporate trust powers and located within the State of Georgia; (7) interest-bearing time deposits, repurchase agreements, reverse repurchase agreements, rate guarantee agreements, or other similar banking arrangements with a bank or trust company having capital and surplus aggregating at least $50 million or with any government bond dealer reporting to, trading with, and recognized as a primary dealer by the Federal Reserve Bank of New York having capital aggregating at least $50 million or with any corporation which is subject to registration with the Board of Governors of the Federal Reserve System pursuant to the requirements of the Bank Holding Company Act of 1956, provided that each such interest-bearing time deposit, repurchase agreement, reverse repurchase agreement, rate guarantee agreement, or other similar banking arrangement must permit the moneys so placed to be available for use at the time provided with respect to the investment or reinvestment of such moneys; and (8) certificates of deposit of national or state banks located within the State of Georgia which have deposits insured by the Federal Deposit Insurance Corporation and certificates of deposit of federal savings and loan associations and state building and loan or savings and loan associations located within the State of Georgia which have deposits insured by the Savings Association Insurance Fund of the Federal Deposit Insurance Corporation or the Georgia Credit Union Deposit Insurance Corporation, including the certificates of deposit of any bank, savings and loan association, or building and loan association acting as depository, custodian, or trustee for any such bond proceeds. The portion of the certificates of deposit described in clause (8) above in excess of the amount insured by the Federal Deposit Insurance Corporation, the Savings Association Insurance Fund of the Federal Deposit Insurance Corporation, or the Georgia Credit Union Deposit Insurance Corporation, if any, must be secured by deposit, with the Federal Reserve Bank of Atlanta, Georgia, or with any national or state bank or federal savings and loan association or state building and loan or savings and loan association located within the State of Georgia or with a trust office within the State of Georgia, of one or more of the following securities in an aggregate principal amount equal at least to the amount of such excess: direct and general obligations of the State of Georgia or other states or of any county or municipal corporation in the State of Georgia, obligations of the United States or subsidiary corporations described in clause (3) above, obligations of the agencies and instrumentalities of the United States government described in clause (4) above, or bonds, obligations, or project notes of public housing agencies, urban renewal agencies, or municipalities described in clause (5) above. 99268384\V-5 -11- In addition, Section 36-83-4(a)(1) of the Official Code of Georgia Annotated authorizes the governing authority of the Consolidated Government, or the financial officer of the Consolidated Government to whom investment authority is delegated, to invest and reinvest any money subject to its control and jurisdiction in: (1) obligations of the State of Georgia or of other states; (2) obligations issued by the United States government; (3) obligations fully insured or guaranteed by the United States government or a United States government agency; (4) obligations of any corporation of the United States government; (5) prime bankers’ acceptances; (6) the local government investment pool established by Section 36-83-8 of the Official Code of Georgia Annotated; (7) repurchase agreements; and (8) obligations of other political subdivisions of the State of Georgia. Paragraph VI of Section V of Article IX of the Constitution of the State of Georgia requires the proceeds of the tax assessed and collected to pay the principal of and interest on the Bonds, together with any other moneys collected for this purpose, to be placed in a sinking fund to be used exclusively for paying the principal of and interest on the Bonds and to be held and kept separate and apart from all other revenues collected by the Consolidated Government. Section 36-80-3 of the Official Code of Georgia Annotated provides that the governing body of the Consolidated Government, or the financial officer of the Consolidated Government to whom investment authority is delegated pursuant to Section 36-80-4 of the Official Code of Georgia Annotated, may invest and reinvest money subject to its control and jurisdiction in: (1) obligations of the United States and of its agencies and instrumentalities; (2) bonds or certificates of indebtedness of the State of Georgia and of its agencies and instrumentalities; and (3) certificates of deposit of banks which have deposits insured by the Federal Deposit Insurance Corporation; provided, however, that portion of such certificates of deposit in excess of the amount insured by the Federal Deposit Insurance Corporation must be secured by direct obligations of the State of Georgia or the United States which are of a par value equal to that portion of such certificates of deposit which would be uninsured. Section 45-8-14 of the Official Code of Georgia Annotated provides that the Augusta-Richmond County Commission shall designate one or more solvent banks, insured federal savings and loan associations, or insured state chartered building and loan associations as depositories of moneys belonging to the school funds of the Consolidated Government. Section 45-8-12 of the Official Code of Georgia Annotated prohibits the Consolidated Government from having on deposit at any one time in any depository for a time longer than ten days a sum of money which has not been secured by a surety bond, by federal deposit insurance, or by pledged securities, with a market value of not less than 110 percent of the public funds being secured after the deduction of the amount of deposit insurance. Section 45-8-11 of the Official Code of Georgia Annotated allows the Director of Finance of the Consolidated Government, in his or her discretion, to waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. The Consolidated Government presently deposits its general funds with Bank of America, N.A., Augusta, Georgia, and plans to deposit the proceeds of the sale of the Bonds with ________________, Augusta, Georgia. The Consolidated Government may, in its discretion, but subject to the provisions of Georgia law described in the above paragraph, deposit these funds with other financial institutions. 99268384\V-5 -12- Principal and Interest Requirements Set forth below are the principal and interest payment requirements with respect to the Bonds for the years shown below. For purposes of calculating the principal payable in any year, the relevant maturity or mandatory redemption amount is used. Total Year Ending Interest Debt Service December 31 Principal* Rate Interest Requirements 2017 $ --- 2018 --- 2019 15,000,000 2020 15,000,000 Totals $30,000,000 THE CONSOLIDATED GOVERNMENT Introduction The consolidated government of Augusta-Richmond County is a political subdivision created and existing under the laws of the State of Georgia and presently has as its formal or legal name “Augusta, Georgia.” The Consolidated Government was created on January 1, 1996 pursuant to Acts of the General Assembly of the State of Georgia (collectively the “Consolidation Act”) which authorized the consolidation of the municipal corporation known as “The City Council of Augusta” and the political subdivision known as “Richmond County, Georgia.” The Consolidation Act and the consolidation of the City and the County were separately approved by a majority of the qualified voters of the City and the County at an election held on June 20, 1995. On January 1, 1996, the Consolidated Government became a consolidated city-county government, with territorial limits covering all of what was formerly Richmond County. This geographic area is hereinafter referred to as “Richmond County.” The Cities of Blythe and Hephzibah, small communities with populations of approximately 721 and 4,011, respectively, still hold their own municipal charters within the consolidated territory. The relationship between the Consolidated Government and the Cities of Blythe and Hephzibah is similar to that of counties to municipalities located within the territorial limits of such counties. The Consolidated Government, as a consolidated city-county government, has all of the governmental and corporate powers of both municipal corporations and counties under Georgia law. Under the terms of the Consolidation Act, the Augusta-Richmond County Commission may exercise and is subject to all of the rights, powers, duties, and obligations previously applicable to the governing authorities of the City and the County. Consolidation is intended to result in the removal of duplicate services formerly rendered by the City and County governments. As a result of consolidation, the Consolidated Government provides, under one management, public services throughout its territorial limits, which services would have been provided separately by the City and the County. The City was originally chartered in 1789 by the General Assembly of the State of Georgia, making it Georgia’s second oldest city. As a city, the Consolidated Government would rank as the second largest by population in the State of Georgia. The Consolidated Government is located in the central eastern portion of the State of Georgia on the south bank of the Savannah River, which is the Georgia-South Carolina state boundary, approximately 155 miles east of Atlanta, Georgia and 75 miles southwest of Columbia, South Carolina. Richmond County has a land area of approximately 325 square miles. At its highest point, Richmond County is situated at 520 feet above sea level. Richmond County is located on the Fall Line, which is the natural division of the Piedmont Plateau and the Coastal Plain of Georgia. Its physical features include rolling slopes in the north, transitioning to more level terrain in the south. Average rainfall is 43 inches per year, and average temperatures range from a high of 91 degrees in the summer to a low of 34 degrees in the winter. Consolidated Government Administration and Officials The form of government of the Consolidated Government is the municipal form of government. Under the Consolidation Act, the governing authority of the Consolidated Government is a board of commissioners designated 99268384\V-5 -13- as the Augusta-Richmond County Commission (the “Commission”). The Commission consists of a Mayor and ten commissioners. The members of the Commission serve terms of office of four years and until a successor is elected and qualified. All members of the Commission are full voting members, except for the Mayor, who has the right to vote only to make or break a tie vote on any matter. Under the terms of the Consolidation Act, seven members of the Commission constitute a quorum for the transaction of ordinary business, and an affirmative vote of at least six members is required for the Commission to take action. For the purpose of electing members of the Commission, Richmond County is divided into ten commission districts. Each commissioner is elected by the voters residing within such commissioner’s commission district. Commission district 9 encompasses all of commission districts 1, 2, 4, and 5. Commission district 10 encompasses all of commission districts 3, 6, 7, and 8. No person will be eligible to serve as a commissioner unless he or she: (1) has been a resident of the commission district from which elected for a period of one year immediately prior to the date of the election, (2) continues to reside within the commission district from which elected during his or her term of office, (3) is a registered and qualified elector of Richmond County, and (4) meets the qualification standards required for members of the Georgia House of Representatives. No person who has served two consecutive full four-year terms of office as commissioner will again be eligible to hold office as commissioner until after the expiration of four years from the conclusion of that person’s last term of office as commissioner. The Mayor is the chief executive officer of the Consolidated Government and is elected on a county-wide basis by the voters of the entire county. No person will be eligible to serve as Mayor unless he or she (1) has been a resident of Richmond County for a period of one year immediately prior to the date of the election, (2) continues to reside within Richmond County during his or her term of office, (3) is a registered and qualified elector of Richmond County, and (4) meets the qualification standards required for members of the Georgia House of Representatives. No person who has served two consecutive full four-year terms of office as Mayor will again be eligible to hold office as Mayor until after the expiration of four years from the conclusion of that person’s last term of office as Mayor. Under the Consolidation Act, the Mayor presides at all meetings of the Commission, but has no power to veto ordinances, resolutions, or other actions of the Commission. Information concerning the current Mayor and commissioners is set forth below: Name and Office Held Expiration of Term Principal Occupation Hardie Davis, Jr., Mayor December 31, 2018 Full-Time Mayor William Fennoy, District 1 December 31, 2016 Retired Dennis Williams, District 2 December 31, 2018 Retired Mary Davis, District 3 December 31, 2016 School Development Director Sammie Sias, District 4 December 31, 2018 Retired Bill Lockett, District 5 December 31, 2016 Retired Ben Hasan, District 6 December 31, 2018 Business Owner Sean Frantom, District 7 December 31, 2016 Nonprofit Development Director Wayne Guilfoyle, District 8 December 31, 2018 Business Owner Marion Williams, District 9 December 31, 2016 Pastor Grady Smith, District 10 December 31, 2018 Business Owner The daily operation of the Consolidated Government is directed by an Administrator, who is appointed by and serves at the pleasure of the Commission. The Administrator is the administrative officer and head of the administrative branch of the Consolidated Government, responsible to the Commission for the proper administration of all affairs of the Consolidated Government. Janice Allen Jackson has been the Administrator of the Consolidated Government since November 2014. Prior to her appointment as Administrator, Ms. Jackson owned her own consulting business in Charlotte, North Carolina. She previously served as the General Manager for Mecklenburg County, North Carolina, and as the City Manager for Albany, Georgia. She is a graduate of the College of William and Mary and holds a Master’s degree in Public Policy from Duke University. Donna Williams, C.G.F.M, has served as the Director of Finance of the Consolidated Government since November 2007. She has been employed by the County and the Consolidated Government for approximately 30 years and served as the Assistant Director of Finance from 1984 until she assumed the position of Interim Director of Finance on March 1, 2006 and the position of Director of Finance on November 8, 2007. Ms. Williams earned a Certified Governmental Financial Manager certificate in 1997 and received a B.B.A. degree in Accounting from Augusta State University in 1979. 99268384\V-5 -14- Consolidated Government Services The Consolidated Government provides several services. The Consolidated Government provides police protection services to residents of the Consolidated Government, the cost of which is financed by General Fund revenues. The Consolidated Government provides fire protection services to most of the residents of the Consolidated Government, the cost of which is financed by a special ad valorem property tax. The Consolidated Government also provides planning and zoning, library, recreational, cultural, ambulance, transit, building permits and code enforcement, animal control, animal shelter, jail, court, and other general governmental services to its residents and acquires, constructs, and maintains roads and infrastructure, the cost of which is financed by General Fund revenues. The Consolidated Government acquires, constructs, and maintains roads, bridges, infrastructure, and other public facilities, the cost of which is financed by General Fund revenues, a special ad valorem property tax for capital expenditures, and special one percent sales and use tax proceeds. The Consolidated Government provides enhanced municipal services within the area consisting of the former City, designated as the “Urban Services District.” These enhanced services include fire protection, garbage collection, and street light maintenance, the cost of which is financed by a special ad valorem property tax and other revenues generated within the Urban Services District. The Consolidated Government provides water and sewer services to a portion of its residents, the cost of which is financed primarily by charges to the Consolidated Government’s water and sewer customers. The Consolidated Government operates a commercial airport and a general aviation airport, the cost of which is financed primarily by revenues generated at the airports. Consolidated Government Facilities The Consolidated Government maintains more than 1,063 miles of roads. The Consolidated Government’s sheriff’s department, a full-service sheriff’s department, has 27 facility locations, a training facility, 525 sworn officers, 533 vehicles, and one jail and maintains a 24-hour uniformed patrol. The Consolidated Government’s fire department has 19 fire stations, 92 vehicles, 28 pumpers ranging from 1,250 to 1,500 gallons per minute, three 1,500 gallon tankers, 10 aerial apparatus, two air and light support vehicle, two hazardous material vehicles, and 329 firefighters. The National Board of Fire Underwriters’ fire insurance rating for the Consolidated Government is Class 3-3X. The Consolidated Government’s fire department is also a licensed emergency medical services first response organization and has two light rescue vehicles with emergency medical transport capability and 12 emergency response command vehicles. The Consolidated Government owns and operates six libraries. The Consolidated Government’s recreation and parks department maintains numerous recreational facilities, including 70 public parks and other facility locations containing approximately 1,500 acres. The Consolidated Government owns the Augusta Convention Center, which is consists of a trade, exhibit, and event center and a related parking deck. The convention center is an approximately 110,000 square foot facility located in downtown Augusta. The convention center is operated and managed by a private manager pursuant to a contract with the Consolidated Government. The Consolidated Government’s utilities department operates a water supply, treatment, and distribution system serving approximately 70,903 customers. The average daily consumption of water from the Consolidated Government’s water system for the year ended December 31, 2015 was 34.8 million gallons per day. The Consolidated Government also operates a sanitary sewer collection and treatment system serving approximately 57,968 customers. The average daily use of the Consolidated Government’s sewer system for the year ended December 31, 2015 was 36.4 million gallons per day. The Consolidated Government owns two airports: the Augusta Regional Airport at Bush Field (“Augusta Regional”) and Daniel Field Airport (“Daniel Field”). Augusta Regional is operated and managed by the Augusta Aviation Commission and Daniel Field is operated by the General Aviation Commission. Each aviation commission is an agency of the Consolidated Government. Augusta Regional is a regional commercial service, non-hub airport located approximately seven miles south of downtown Augusta. Augusta Regional presently consists of approximately 1,248 acres of land, a primary all-weather runway, a crosswind runway, a weather service station, an air traffic control tower, a main terminal building completed in 2008, six aircraft gates utilized for passenger loading, public parking facilities consisting of 1,589 parking spaces on surface lots around the terminal building, general aviation facilities, and approximately 180,000 square feet of other rented buildings occupied by businesses involved in aeronautical activities. Delta Air Lines and American Airlines presently provide scheduled service to and from Augusta Regional. Daniel Field is operated and managed by the General Aviation Commission, which is an agency of the Consolidated Government. Daniel Field is a general aviation airport with fixed base operations and is located approximately five miles east of downtown Augusta. Daniel Field presently consists of approximately 0.474 square miles of land, two asphalt runways with parallel taxiways, a general aviation terminal building, public and private aircraft parking, vehicle parking, and a fixed base operations facility providing general aviation services. 99268384\V-5 -15- Demographic Information Set forth below is selected demographic data for Richmond County. Median Household Per Capita Income2 Income3 Median Year Population1 County State County State Age1 2015 201,793 $ n/a $40,511 $37,704 $ n/a n/a 2014 201,149 32,549 38,980 37,793 49,321 33.3 2013 201,156 31,637 37,596 35,649 47,829 33.2 2012 201,850 31,436 37,254 37,154 47,209 33.1 2011 200,509 32,174 36,588 38,928 46,007 33.2 2010 200,549 30,108 34,487 39,152 46,430 33.3 2000 199,775 22,437 28,531 n/a n/a 32.3 ________________________ Sources: 1 U.S. Department of Commerce, Bureau of the Census. All population figures for years other than 2010 and 2000 are estimates by the U.S. Department of Commerce, Bureau of the Census. 2 U.S. Department of Commerce, Bureau of Economic Analysis. 3 United States Census Bureau, 2013 American Community Survey 1-Year Estimates. Economic Information The following information is provided to give prospective investors an overview of the general economic conditions in Richmond County. These statistics have not been adjusted to reflect economic trends. Summary of Richmond County Building Permits Commercial/ Residential2 Industrial/Other1 Single Family Multi-Family Year Permits Value Permits Value Units Value 2015 $ 423 $79,610,899 298 $8,821,291 2014 345 68,179,666 376 11,220,000 2013 102 150,844,923 385 94,892,156 23 15,568,843 2012 63 97,306,839 375 65,908,783 225 11,156,023 2011 446 180,773,110 122 21,578,022 78 4,743,521 ________________________ Sources: 1 Augusta License and Inspection Department. Numbers for the cities of Hephzibah and Blythe are not included. 2 U.S. Department of Commerce, Bureau of the Census, Manufacturing and Construction Division. Numbers for the cities of Hephzibah and Blythe are not included. 99268384\V-5 -16- Set forth below are the percentages of land use for various purposes within Richmond County, computed based upon the assessed value shown on Richmond County’s consolidation and evaluation tax digest sheets for the various categories for ad valorem property tax purposes. Category of Land Use Year Residential Agricultural Commercial Industrial Other1 2015 49.43% 0.83% 35.22% 11.00% 3.52% 2014 49.70 0.77 34.77 11.08 3.68 2013 49.87 0.79 35.19 10.66 3.49 2012 49.81 0.80 35.51 10.23 3.65 2011 50.53 0.82 35.20 9.96 3.49 ________________________ 1 Includes preferential, conservation use, utility, and miscellaneous. Source: State of Georgia Department of Revenue, Property Tax Division. Following is a table showing the percentage of the 2015 payroll distribution in Richmond County for each major sector of the local economy. Percentage of 2015 Payroll Distribution in Richmond County by Sector Industry Percentage of 2015 Payroll Distribution Forestry, Fishing, Hunting, and Agricultural Support; Mining; Utilities; Unclassified Establishments 0.10% Construction 3.80 Manufacturing 6.90 Utilities 0.20 Wholesale Trade 2.80 Retail Trade 10.80 Transportation and Warehousing 2.20 Information 1.90 Finance and Insurance 1.70 Real Estate and Rental and Leasing 0.90 Professional, Scientific, and Technical Services 4.10 Management of Companies and Enterprises 0.30 Administrative, Support, Waste Management, and Remediation Services 8.60 Educational Services 0.70 Health Care and Social Assistance 17.00 Arts, Entertainment, and Recreation 1.60 Accommodation and Food Services 10.10 Other Services (Except Public Administration) 2.60 Total 100.00% ________________________ Source: Georgia Department of Labor, Labor Market Analysis. 99268384\V-5 -17- Set forth below are the ten largest employers, other than the Consolidated Government, located in Richmond County, their industries, and their approximate number of employees. There can be no assurance that any employer listed below will continue to be located in Richmond County or will continue employment at the level stated. No independent investigation has been made of, and no representation can be made as to, the stability or financial condition of the companies listed below. Largest Employers in Richmond County Employer Industry Employees U.S. Army Signal Center & Fort Gordon Military 11,463 Richmond County School System Education 5,725 Augusta University Higher Education 5,001 University Hospital Hospital 3,200 VA Medical Center Medical Services 2,082 East Central Regional Hospital Hospital 1,488 Textron Specialized Vehicles Inc. Golf Cart Manufacturer 1,277 Doctors Hospital Hospital 1,210 ________________________ Source: Georgia Department of Labor, Workforce Information and Analysis In addition to the employers listed above, the Savannah River Site, which is a nuclear reservation owned and operated by the U.S. Department of Energy, is a major regional employer with approximately 13,260 employees. The Savannah River Site occupies approximately 310 square miles adjacent to the Savannah River acres in south-central South Carolina and is approximately 25 miles southeast of Richmond County. Set forth below are labor statistics for Richmond County for the past five years, with comparative data for the State of Georgia. 2011 2012 2013 2014 2015 Employment 78,543 78,988 78,219 78,341 78,063 Unemployment 9,966 9,389 8,522 7,436 6,146 Total Labor Force 88,509 88,377 86,741 85,777 84,209 County Unemployment Rate 11.3% 10.6% 9.8% 8.7% 7.3% State Unemployment Rate 10.2% 9.2% 8.2% 7.2% 5.9% ________________________ Source: State of Georgia Department of Labor. According to the State of Georgia Department of Labor, the preliminary September 2016 unemployment rate for Richmond County was 6.7 percent, compared to 5.3 percent for the State of Georgia. Total Deposits in Financial Institutions as of June 30 Richmond County Year (in millions) 2016 $3,527 2015 3,424 2014 3,252 2013 3,164 2012 3,129 ________________________ Source: Federal Deposit Insurance Corporation. 99268384\V-5 -18- According to the State of Georgia Department of Banking and Finance, as of June 30, 2016, Richmond County had 12 financial institutions with a total of 41 branch offices. Employees, Employee Relations, and Labor Organizations The Consolidated Government employed 2,817 persons in all departments of government as of September 1, 2016, 2,476 full-time and 341 part-time and temporary. No employees of the Consolidated Government are represented by labor organizations or are covered by collective bargaining agreements, and the Consolidated Government is not aware of any union organizing efforts at the present time. The Administrator of the Consolidated Government believes that employee relations are good. CONSOLIDATED GOVERNMENT DEBT STRUCTURE Summary of Consolidated Government Debt By Category Set forth below is information concerning debt of the Consolidated Government as of November 1, 2016. The information set forth below should be read in conjunction with the Consolidated Government’s financial statements included as Appendix A hereto. Category of Debt Amount Authorized but Unissued Amount Outstanding (less Sinking Fund Installments Paid) Amount to be Outstanding Upon Issuance of Bonds General Obligation Bonds1 $30,000,000 $ -0- $30,000,000* Intergovernmental Contracts2 Solid Waste Management Authority of Augusta (securing its Revenue Bonds) -0- 7,775,000 7,775,000 Augusta Urban Redevelopment Agency (securing its Revenue Bonds) -0- 39,985,000 39,985,000 Augusta-Richmond County Coliseum Authority (securing its Revenue Bonds) -0- 17,190,000 17,190,000 Revenue Bonds3 Water and Sewerage System -0- 459,165,000 459,165,000 Augusta Regional Airport -0- 10,525,000 10,525,000 Notes4 -0- Capital Leases5 -0- Total $30,000,000 ________________________ 1 General obligations of the Consolidated Government to which its full faith and credit and taxing power are pledged. 2 General obligations of the Consolidated Government to which its full faith and credit and taxing power are pledged. Each of these obligations is represented by one or more intergovernmental contracts with the named public entity pledged to the payment of one or more series of revenue bonds issued by such public entity. The Consolidated Government’s obligation to levy an ad valorem tax to make payments to each public entity pursuant to the related intergovernmental contract is subject to the legal limit described in “CONSOLIDATED GOVERNMENT AD VALOREM TAXATION - Annual Tax Levy and Limitation on Annual Tax Levy” herein. These obligations do not constitute debt of the Consolidated Government for purposes of the constitutional debt limit described in “CONSOLIDATED GOVERNMENT DEBT STRUCTURE - Limitations on Consolidated Government Debt” herein and do not count against the Consolidated Government’s debt limitation. 3 Limited obligations of the Consolidated Government and payable solely from revenues derived from the named enterprise owned and operated by the Consolidated Government. These obligations do not constitute debt of the Consolidated Government for purposes of the constitutional debt limit described in “CONSOLIDATED 99268384\V-5 -19- GOVERNMENT DEBT STRUCTURE - Limitations on Consolidated Government Debt” herein and do not count against the Consolidated Government’s debt limitation. [Footnotes continued on the following page] 4 General obligations of the Consolidated Government to which its full faith and credit and taxing power are pledged. These obligations are represented by (i) two notes payable to the Georgia Environmental Facilities Authority, and (ii) one note payable to the United States federal government. Although the intent of the Consolidated Government is to pay these obligations from revenues of the Consolidated Government’s water and sewer system, these obligations constitute general obligations of the Consolidated Government to which its full faith and credit and taxing power are pledged. These obligations do not constitute debt of the Consolidated Government for purposes of the constitutional debt limit described in “CONSOLIDATED GOVERNMENT DEBT STRUCTURE - Limitations on Consolidated Government Debt” herein and do not count against the Consolidated Government’s debt limitation. 5 The financial obligations of the Consolidated Government under the capital leases do not constitute general obligations of the Consolidated Government to which its faith and credit or taxing power are pledged, but are subject to and dependent upon lawful appropriations of general revenues being made by the Mayor and Council to pay the payments due in each fiscal year under the instruments. The Consolidated Government’s obligations under the instruments are from year to year only and do not constitute a mandatory payment obligation of the Consolidated Government in any fiscal year in which funds are not appropriated by the Consolidated Government to pay the payments due in such fiscal year. The Consolidated Government’s obligations under the instruments do not constitute debt of the Consolidated Government for purposes of the constitutional debt limit described in “CONSOLIDATED GOVERNMENT DEBT STRUCTURE - Limitations on Consolidated Government Debt” herein and do not count against the Consolidated Government’s debt limitation. Amount shown includes a capital lease obligation in the principal amount of $16,888,000 through the lease pool program of the Georgia Municipal Association. In June 1998, the Consolidated Government entered into a lease pool agreement (the “GMA Lease”) with Georgia Municipal Association, Inc. (“GMA”). The lease pool was funded through the issuance by GMA of $150,126,000 principal amount of Certificates of Participation bearing interest at 4.75% (the “COPS”). The Consolidated Government’s share of the lease pool proceeds totaled $16,888,000. The principal is due on June 1, 2028 and interest is paid semi-annually. The GMA Lease requires the Consolidated Government to make lease payments into an account to fund the principal and interest requirements of its allocable share of the COPS. In connection with entering into the GMA Lease, the Consolidated Government entered into an interest rate swap agreement (the “Swap Agreement”) with JP Morgan Chase, successor to Morgan Guaranty Trust Company of New York (the “Counterparty”). The notional amount of the Swap Agreement as of the date hereof is $16,888,000 and the Swap Agreement expires on June 1, 2028. Under the Swap Agreement, the Consolidated Government is required to pay semi-annually a floating rate of interest based on The Securities Industry and Financial Markets Association™ Municipal Swap Index (the “SIFMA Index”) plus 31 basis points and the Counterparty pays the Consolidated Government a semi-annual payment based on a rate equal to the fixed rate on the COPS (4.75%) times a notional amount specified in the Swap Agreement, but generally equal to the outstanding principal amount of the COPS allocable to the Consolidated Government less any reserves for the payment of such COPS. The Consolidated Government’s obligation to pay floating payments to the Counterparty in any calendar year may not exceed an amount equal to the SIFMA Index plus 5%. Identical swap agreements were entered into with each municipality that participated in the COPS issue. MBIA Insurance Corporation (now National Public Finance Guarantee Corporation) (the “Insurer”) issued its swap insurance policy guaranteeing payments by the COPs participants under their respective swap agreements, including the Consolidated Government’s payments under its Swap Agreement. At December 31, 2015, the mark-to-market valuation of the Swap Agreement was $________, which is reported as an asset (deferred inflow of revenue) on the Consolidated Government’s statement of net position. The Swap Agreement includes certain provisions under which it is subject to early termination, including certain events of default pursuant to which the parties thereunder may be required or allowed to establish an early termination date, and in the event of early termination, amounts may be due to the Counterparty or the Consolidated Government depending on certain circumstances described in the Swap Agreement. One possible termination event described in the Swap Agreement is the event that the Insurer is downgraded below a AA- or Aa3 rating by S&P or Moody’s, respectively. However, the Counterparty agrees not to suspend any payments under the Swap Agreement unless the Insurer is in default with respect to any of its payment obligations. Another possible termination event includes the downgrade of the Counterparty of its long-term senior unsecured debt rating below A+ or A1 by S&P or Moody’s, respectively. In such event, the Counterparty is required to post collateral in the amount provided in the Swap Agreement within 30 days of the downgrade to prevent an early termination. The Counterparty’s rating was downgraded by S&P to “A” on November 30, 2011 and by Moody’s to “A2” on June 21, 2012 and further lowered by Moody’s to “A3” on November 14, 2013 [UPDATE]. The Swap Agreement remains in place and the 99268384\V-5 -20- required collateral has been posted. See Note 7A of the basic financial statements of the Consolidated Government included as Appendix A for additional information. Reference is made to Note 12 of the basic financial statements of the Consolidated Government included as Appendix A for a discussion of the commitments and contingencies of the Consolidated Government. There has never been a default in payment of the principal of or interest on any general obligation bonds issued by the Consolidated Government. Proposed Debt The Consolidated Government is presently considering a proposal to enter into one or more additional intergovernmental contracts (similar to the Intergovernmental Contracts described in “CONSOLIDATED GOVERNMENT DEBT STRUCTURE - Summary of Consolidated Government Debt by Category” herein) with the Augusta Urban Redevelopment Agency. These contracts would be pledged to the payment of revenue bonds issued by the Augusta Urban Redevelopment Agency to finance an approximately $___ million economic development project consisting of new multifamily housing facilities located in the Laney-Walker and Bethlehem neighborhood. Although the project is expected to be self-supporting, the contracts would provide for repayment of the revenue bonds by the Consolidated Government in the event that revenues generated by the project are insufficient for that purpose. The Consolidated Government may consider other economic development proposals supported by intergovernmental contracts in the future but is not actively considering other proposals at this time. In addition, the Consolidated Government expects to issue revenue bonds in 2017 to refund for debt service savings certain outstanding water and sewer revenue bond issues and to provide approximately $_________ for capital improvements to the Consolidated Government’s water and sewer system. These bonds payable solely from revenues derived from the water and sewer system. The Consolidated Government has no other present plans to incur additional debt in the next five years. [Remainder of Page Intentionally Left Blank] 99268384\V-5 -21- Debt Service Requirements Set forth below are the debt service requirements of the Consolidated Government for all categories of debt upon the issuance of the Bonds. Revenue Bonds Total Debt Service Requirements Year Ending December 31 General Obligation Intergovernmental Contracts Water and Sewerage System Augusta Regional Airport Notes Capital Leases1 2016 $ --- $ --- $ --- 2017 4,150,200 31,646,560 867,500 2018 5,420,850 31,647,010 864,625 2019 5,417,803 31,647,910 865,875 2020 15,210,313 31,646,060 866,125 --- 2021 --- 4,610,556 31,645,360 865,375 --- 2022 --- 4,612,019 31,646,848 863,625 --- 2023 --- 4,612,919 31,648,773 865,750 --- 2024 --- 4,608,919 31,643,743 861,750 --- 2025 --- 4,610,019 31,642,543 861,625 --- 2026 --- 4,610,719 31,647,958 850,500 --- 2027 --- 4,578,119 31,647,773 853,250 --- 2028 --- 4,600,544 31,644,323 849,625 --- 2029 --- 4,611,019 31,643,888 849,625 --- --- 2030 --- 4,614,669 31,665,238 848,125 --- --- 2031 --- 2,196,319 30,239,925 845,125 --- --- 2032 --- 2,195,850 30,238,125 845,500 --- --- 2033 --- 2,196,013 29,179,025 844,125 --- --- 2034 --- 2,194,063 27,292,850 845,875 --- --- 2035 --- --- 27,293,200 845,625 --- --- 2036 --- --- 27,293,500 --- --- --- 2037 --- --- 27,286,950 --- --- --- 2038 --- --- 27,291,975 --- --- --- 2039 --- --- 27,291,100 --- --- --- 2040 --- --- 15,547,525 --- --- --- 2041 --- --- 15,557,525 --- --- --- 2042 --- --- 16,265,025 --- --- --- Total $85,050,909 $743,840,708 $16,259,625 ________________________ 1 Includes the GMA Lease, described under the heading “CONSOLIDATED GOVERNMENT DEBT STRUCTURE - Limitations on Consolidated Government Debt” herein. Amounts shown assume an interest rate of 1.13% per annum (which is the current 10-year running average of SIFMA Index (0.82%) plus 0.31%) on the GMA Lease, based on the floating interest rate that the Consolidated Government is required to pay under the Swap Agreement. No assurance can be given that actual interest rates will match the assumed interest rate. 99268384\V-5 -22- Overlapping Debt In addition to the Consolidated Government’s debt obligations, property owners in Richmond County are responsible for any debt obligations of other taxing entities in the proportion to which the jurisdiction of the Consolidated Government overlaps such entities. Set forth below is the estimated overlapping general obligation debt and estimated overlapping property tax supported or guaranteed revenue debt of the Consolidated Government as of September 1, 2016. Although the Consolidated Government has attempted to obtain accurate information as to the outstanding overlapping debt, it does not warrant its completeness or accuracy, as there is no central reporting entity that has this information available, and the amounts are based on information supplied by others. Name of Overlapping Entity Amount of of Authorized but Unissued Debt Amount of Outstanding Debt (less Sinking Fund) Percent of Outstanding Debt Chargeable to Property in the Richmond County1 Richmond County School District $-0- $52,880,000 100% ________________________ 1 The percentage of each overlapping entity’s outstanding debt chargeable to property in Richmond County is calculated by dividing the gross assessed valuation of property in the Richmond County by the gross assessed valuation of property in the overlapping entity. Debt Ratios Set forth below is the property tax supported debt per capita of the Consolidated Government as of the end of each of the Consolidated Government’s past five fiscal years. Year Ended December 31 Direct Tax Supported Debt Overlapping Tax Supported Debt Overall Tax Supported Debt 2015 $435.28 $262.05 $ 697.33 2014 522.34 397.57 919.91 2013 468.64 525.89 994.53 2012 552.97 646.59 1,199.56 2011 577.21 159.59 736.80 Set forth below is the property tax supported debt of the Consolidated Government expressed as a percentage of total assessed value of taxable property within Richmond County as of the end of each of the Consolidated Government’s past five fiscal years. Year Ended December 31 Direct Tax Supported Debt Overlapping Tax Supported Debt Overall Tax Supported Debt 2015 1.65% 0.99% 2.64% 2014 1.97 1.50 3.47 2013 1.77 1.99 3.76 2012 2.12 2.48 4.60 2011 2.25 0.62 2.87 99268384\V-5 -23- Set forth below is the property tax supported debt of the Consolidated Government expressed as a percentage of total estimated market value of taxable property within Richmond County as of the end of each of the Consolidated Government’s past five fiscal years. Year Ended December 31 Direct Tax Supported Debt Overlapping Tax Supported Debt Overall Tax Supported Debt 2015 0.66% 0.40% 1.06% 2014 0.79 0.60 1.39 2013 0.71 0.79 1.50 2012 0.85 0.99 1.84 2011 0.90 0.25 1.15 Set forth below is the property tax supported debt per capita of the Consolidated Government expressed as a percentage of per capita income as of the end of each of the Consolidated Government’s past five fiscal years. Year Ended December 31 Direct Tax Supported Debt Overlapping Tax Supported Debt Overall Tax Supported Debt 20151 1.34 0.81% 2.15% 2014 1.60 1.22 2.82 2013 1.48 1.66 3.14 2012 1.76 2.06 3.82 2011 1.82 0.50 2.32 ________________________ 1 Based upon most recent available figures. Debt History Set forth below is information concerning the different categories of liabilities (excluding interfund payables and payables to component units) of the Consolidated Government outstanding as of the past five years. Category of Liabilities Amount Outstanding as of December 31 2011 2012 2013 2014 2015 Short-Term $ 91,453,451 $ 102,589,439 $ 80,492,064 $ 97,481,910 $ 71,484,519 Long-Term 596,848,486 628,196,227 663,052,345 672,163,662 709,831,632 Total $688,301,937 $730,785,666 $743,544,409 $769,645,572 $781,316,151 Limitations on Consolidated Government Debt The Constitution of the State of Georgia provides that the Consolidated Government may not incur long-term obligations payable out of general property taxes without the approval of a majority of the qualified voters of the Consolidated Government voting at an election called to approve the obligations. In addition, under the Constitution of the State of Georgia, the Consolidated Government may not incur long-term obligations payable out of general property taxes in excess of 10 percent of the assessed value of all taxable property within the Consolidated Government. Short-term obligations (those payable within the same calendar year in which they are incurred), lease and installment purchase obligations subject to annual appropriation, and intergovernmental obligations (such as the Capital Leases and Intergovernmental Contracts described in “CONSOLIDATED GOVERNMENT DEBT STRUCTURE - Summary of Consolidated Government Debt by Category” herein) are not subject to the legal limitations described above. In addition, refunded obligations cease to count against the Consolidated Government’s debt limitation upon being refunded. Georgia law provides, however, that no lease or installment purchase contract subject to annual appropriation may be delivered if the principal portion of such contract, when added to the amount of debt subject to the debt limitation described above, exceeds 10 percent of the assessed value of all taxable property within the Consolidated Government. Georgia law also provides that no lease or installment purchase contract subject to annual appropriation with respect to real property may be developed and executed or renewed, refinanced, or restructured if the lesser of either of the following is exceeded: 99268384\V-5 -24- (1) the average annual payments on the aggregate of all such outstanding contracts exceed 7.5 percent of the governmental fund revenues of the Consolidated Government for the calendar year preceding the delivery of such contract plus any available special county one percent sales and use tax proceeds collected; or (2) the outstanding principal balance on the aggregate of all such outstanding contracts exceeds $25 million. As computed in the table below, based upon its 2016 assessed value and after issuance of the Bonds, the Consolidated Government could incur (upon necessary voter approval) approximately $448,554,853* of long-term obligations payable out of general property taxes (or general obligation bonds). Computation of Legal Debt Margin Assessed Value of Taxable Property as of September 1, 2016 $4,785,548,532 Debt Limit (10% of Assessed Value) $478,554,853 Amount of Debt Applicable to Debt Limit 30,000,000* Legal Debt Margin $448,554,853* THE SALES TAX Description Georgia law authorizes the governing authority of each county in the State of Georgia, including each consolidated government created by the consolidation of a county and one or more municipalities, by resolution to reimpose within the county a special sales and use tax, to be known as the county special purpose local option sales tax, at the rate of one percent and for a limited period of time, conditioned upon approval by a majority of the qualified voters of the county voting in a referendum thereon. When imposed by a consolidated government, the tax is not subject to any maximum period of time for which it may be levied if general obligation debt is to be issued in conjunction with the imposition of the tax. The resolution calling for the imposition of the tax, however, must state the maximum amount of revenue to be raised by the tax, and the tax will terminate as of the end of the calendar quarter during which the Revenue Commissioner of the State of Georgia (the “Revenue Commissioner”) determines that the tax will have raised revenues equal to or greater than such maximum amount. The Sales Tax was authorized to be reimposed pursuant to an election in the Consolidated Government held on November 3, 2015, called under a resolution adopted by the Commission on September 1, 2015. The canvass of the election showed 9,594 “Yes” votes and 6,006 “No” votes, an approximately 61% approval by those who voted in the election. The resolution calling the election and the notice of the election authorized the reimposition of the Sales Tax, upon termination of the special one percent sales and use tax then in effect (the “Prior Sales Tax”), for the raising of not more than $215,550,000 for the following purposes pursuant to an Intergovernmental Sales Tax Agreement, dated as of September 1, 2015, among the Consolidated Government, the City of Blythe, Georgia (“Blythe”), and the City of Hephzibah (“Hephzibah”): (a) capital outlay projects, which are estimated to cost $207,150,000, to be owned or operated or both by the Consolidated Government or by one or more local authorities within such special district pursuant to intergovernmental contracts with the Consolidated Government (the “the Consolidated Government Projects”): (1) Road, Street, Bridge, and Drainage Improvements, (2) Acquisition, Improvement, and Renovation of Administrative Facilities, (3) Library and Museum Improvements and Renovations, (4) Acquisition of Renovated Municipal Building pursuant to an Intergovernmental Agreement with the Urban Redevelopment Agency of Augusta, (5) Public Safety Facilities, Equipment, and Vehicles, (6) Information Technology, and (7) Parks, Recreational, and Cultural Facilities; (b) capital outlay projects, which are estimated to cost $1,900,000, to be owned or operated or both by Blythe: (1) Water System Improvements, (2) Drainage, Storm Water, and Bike Path Improvements, (3) Public Safety Equipment and Vehicles, (4) Community Building, Library, and Park Facilities, (5) Information Technology, (6) Renovations to City Hall and Administrative Facility, (7) Road Improvements, and (8) Vehicles and Related Equipment; and (c) capital outlay projects, which are estimated to cost $6,500,000, to be owned or operated or both by Hephzibah (the “Hephzibah Projects”): (1) Parks, Recreational, and Cultural Facilities, (2) Hephzibah Agricultural Center, (3) Water System Upgrades, Equipment and Vehicles, (4) Public Safety Equipment and Vehicles, (5) Fire Department Facilities, Vehicles and Equipment, (6) Road Improvement Projects, (7) Alternative Energy Facilities, and (8) City Hall Expansion. The resolution calling the election and the notice of the election also authorized the issuance of $30,000,000 in aggregate principal amount of general 99268384\V-5 -25- obligation debt of the Consolidated Government in conjunction with the reimposition of the Sales Tax for the purpose of providing funds to pay the costs of any one or more of the Consolidated Government Projects and retiring the notes. The Sales Tax began to be reimposed on April 1, 2016 and will cease to be reimposed as of the end of the calendar quarter during which the Revenue Commissioner determines that the Sales Tax will have raised revenues equal to or greater than $215,550,000 (expected to be December 31, 2021), which is the maximum amount of revenue to be raised by the Sales Tax specified in the resolution calling for the reimposition of the Sales Tax. Pursuant to the Sales Tax Contract, the Consolidated Government must apply the proceeds of the Sales Tax to fund the following capital outlay projects in the following order of priority: (i) first, a sufficient amount must be set aside to pay the semiannual interest requirements and annual principal requirements next coming due in the current year on not to exceed $30,000,000 in aggregate principal amount of obligations issued to finance any one or more of the Consolidated Government Projects; (ii) second, during calendar years 2016 and 2017, Sales Tax collections shall be disbursed ratably to Blythe and Hephzibah as soon as practicable as follows: (1) up to $950,000 of Sales Tax collections shall be disbursed to Blythe for each such calendar year to fund its capital outlay projects, in the priority set forth in the Sales Tax Contract; and (2) up to $3,250,000 of Sales Tax collections shall be disbursed to Hephzibah for each such calendar year to fund in equal priority any one or more of its capital outlay projects; and (iii) third, all remaining Sales Tax collections shall be applied by the Consolidated Government to fund in equal priority those Consolidated Government Projects not otherwise financed by the obligations described in paragraph (i) above. The Revenue Commissioner will remit monthly receipts of the Sales Tax, representing collections from the immediately preceding month, to the Consolidated Government. The Consolidated Government will then disburse to Blythe and Hephzibah their portion of the monthly receipts, if any, in accordance with the Sales Tax Contract. Sales Subject to Taxation The Sales Tax will be reimposed on the retail purchase, retail sale, rental, storage, use, or consumption of tangible personal property and on services within Richmond County, subject to numerous exemptions, including sales to certain governmental entities and to certain non-profit organizations, professional, insurance, and personal service transactions, sales of certain agricultural products, sales to and by certain agricultural enterprises, sales of certain types of manufacturing equipment, the sale or use of certain types of industrial materials, and sales of prescription drugs, certain medical devices and equipment, and lottery tickets. Sales Tax Collections The Sales Tax will be generally reimposed on the purchaser of tangible personal property or services and will be generally collected by the seller of tangible personal property or services from the purchaser at the time of sale. Sellers of tangible personal property or services will be generally required to file tax returns with the Revenue Commissioner on or before the 20th day of each month, showing taxable sales during the preceding calendar month, and to remit the Sales Tax shown due on the return with the return. Sellers of tangible personal property or services will be allowed the following deductions from Sales Taxes timely remitted to the Revenue Commissioner: (1) 3 percent of the first $3,000 of Sales Tax reported due on each monthly return (other than Sales Tax on motor fuel), (2) 0.50 percent of Sales Tax in excess of $3,000 reported due on each monthly return (other than Sales Tax on motor fuel), and (3) 3 percent of Sales Tax on motor fuel reported due on each monthly return. When any seller fails to make any return or to pay the full amount of the Sales Tax, there will be imposed a penalty to be added to the Sales Tax in the amount of 5 percent or $5.00, whichever is greater, if the failure is for not more than 30 days and an additional 5 percent or $5.00, whichever is greater, for each additional 30 days or fraction of 30 days during which the failure continues. The penalty for any single violation will not exceed 25 percent or $25.00 in the aggregate, whichever is greater. Permitted Uses Georgia law provides that the Sales Tax shall be exclusively administered and collected by the Revenue Commissioner for the use and benefit of the Consolidated Government. The proceeds of the Sales Tax collected by the Revenue Commissioner must be disbursed to the Consolidated Government as soon as practicable after collection, after deducting one percent of the amount collected for the state treasury in order to defray the costs of administration. 99268384\V-5 -26- Georgia law provides that the proceeds received by the Consolidated Government from the Sales Tax shall be used by the Consolidated Government exclusively for the purpose or purposes specified in the resolution calling for reimposition of the Sales Tax. Such proceeds are required by Georgia law to be kept in a separate account from other funds of the Consolidated Government and may not in any manner be commingled with other funds of the Consolidated Government prior to expenditure. Georgia law provides that no part of the net proceeds from the Sales Tax received in any year may be used for capital outlay projects until all debt service requirements on the Bonds for that year have first been satisfied from the account in which the proceeds of the Sales Tax are placed. Historical Sales Tax Data Set forth below are the historical collections of county special one percent sales and use tax in Richmond County for calendar years 2011 through 2015 and for the eight months ended August 31, 2016. Year Ended December 31 Sales Tax Collections1 2011 $37,535,751 2012 37,776,116 20132 35,559,961 2014 36,931,266 2015 36,674,958 20163 [21,927,703] ________________________ 1 Net of deductions allowed to dealers and net of commission allowed to the Revenue Commissioner. Amounts shown represent aggregate amounts disbursed to the Consolidated Government, Blythe, and Hephzibah. Collections from January 1, 2011 through March 31, 2016 represent the Prior Sales Tax. Collections from April 1, 2016 through the present represent the Sales Tax. The Consolidated Government’s share of the Sales Tax is determined pursuant to the Sales Tax Contract described in “THE SALES TAX - Description” herein. 2 Decrease in collections from 2012 to 2013 due in part to implementation of tax reform legislation known as House Bill 386 (the “Tax Reform Act”) enacted by the Georgia General Assembly during the 2012 legislative session. The Tax Reform Act provides a number of changes to Georgia’s tax laws that impact local governments in Georgia, including the elimination of the state and local sales tax (and the ad valorem tax) on motor vehicles and the replacement of such taxes with onetime state and local title fees whenever any motor vehicle changes ownership on or after March 1, 2013. For more information, see “LEGAL MATTERS - State of Georgia Tax Reform Legislation” herein. 3 Collections for eight months ended August 31, 2016. Collections for the eight months ended August 31, 2015 were $25,082,525. Source: State of Georgia Department of Revenue. 99268384\V-5 -27- CONSOLIDATED GOVERNMENT AD VALOREM TAXATION Introduction An important source of revenue to fund the operations of the Consolidated Government is ad valorem property taxes. Ad valorem property taxes accounted for an annual average of approximately 36.6% of Consolidated Government General Fund revenues for the years ended December 31, 2011 to 2015 and are budgeted to account for approximately 34.2% of General Fund revenues for the year ending December 31, 2016. Ad valorem property taxes are levied annually in mills (one tenth of one percent) upon each dollar of assessed property value. Property Subject to Taxation Ad valorem property taxes are levied, based upon value, against real and personal property within the Consolidated Government. There are, however, certain classes of property which are exempt from taxation, including public property, religious property, charitable property, property of nonprofit hospitals, nonprofit homes for the aged, and nonprofit homes for the mentally handicapped, college and certain educational property, public library property, certain farm products, certain air and water pollution control property, and personal effects. In addition, the Consolidated Government allows exemptions from ad valorem taxation for (1) homesteads, or owner-occupied residences, of all persons, in the amount of $5,000 of assessed value (this exemption, however, is inapplicable to taxes levied to pay bonded indebtedness), (2) homesteads, or owner-occupied residences, of persons who are over age 65 and whose net income from all sources (including the spouse’s income) does not exceed $10,000, in the amount of $10,000 of assessed value (this exemption, however, is inapplicable to taxes levied to pay bonded indebtedness), (3) homesteads, or owner-occupied residences, of disabled veterans and certain un-remarried surviving spouses of disabled veterans, not to exceed the greater of $50,000 or an amount determined under federal law, (4) homesteads, or owner-occupied residences, of persons who are totally disabled with net income from all sources (including the spouse’s income) not exceeding $20,000, for the full value of that homestead (this exemption, however, is inapplicable to taxes levied to pay bonded indebtedness), (5) homesteads, or owner-occupied residences, of persons who are totally disabled, in the amount of $10,000 of assessed value (this exemption, however, is inapplicable to taxes levied to pay bonded indebtedness), (6) homesteads, or owner-occupied residences, of un-remarried surviving spouses of peace officers or firefighters who were killed in the line of duty, for the full value of that homestead, and (7) the inventory of companies that manufacture or warehouse goods in Richmond County, known as the “freeport” exemption. In the 2012 legislative session, the Georgia General Assembly enacted House Bill 48 (“HB 48”). Georgia Governor Nathan Deal signed HB 48 into law on April 17, 2012. HB 48 gives cities and counties the option to exempt some or all of business inventory from ad valorem property taxation (the “Inventory Exemption”). HB 48 mirrors the freeport inventory exemption described above. Like the freeport inventory exemption, the Inventory Exemption has to be approved by the voters of the Consolidated Government in a local referendum before taking effect. If approved in such a referendum, the Consolidated Government may exempt 20, 40, 60, 80, or 100% of business inventory from ad valorem taxation. The Consolidated Government has not to date held a local referendum to approve the Inventory Exemption within the Consolidated Government. In its 2012 legislative session, the Georgia General Assembly enacted House Bill 386 (the “Tax Reform Act”). Georgia Governor Nathan Deal signed the Tax Reform Act into law on April 19, 2012. The Tax Reform Act provides a number of changes to Georgia’s tax laws that impact local governments in Georgia, including the elimination of the ad valorem tax on motor vehicles and the replacement of such ad valorem tax with onetime state and local title fees whenever any motor vehicle changes ownership on or after March 1, 2013. For more information, see “LEGAL MATTERS - State of Georgia Tax Reform Legislation” herein. Assessed Value Assessed valuation, which represents the value upon which ad valorem property taxes are levied, is calculated as a percentage of fair market value. Georgia law requires taxable tangible property to be assessed, with certain exceptions, at 40 percent of its fair market value and to be taxed on a levy made by each tax jurisdiction according to 40 percent of the property’s fair market value. Georgia law requires certain agricultural real property to be assessed for ad valorem property tax purposes at 75 percent of the value of which other real property is assessed, requires certain historical property to be valued at a lower fair market value for ad valorem property tax purposes, and requires certain agricultural, timber, and environmentally sensitive real property and certain single-family real property located in transitional developing areas to be valued at their “current use value” (as opposed to fair market value). The chief appraiser of the Consolidated Government is required to submit a certified list of assessments for all taxable property, except motor vehicles and property owned by public utilities, within Richmond County to the 99268384\V-5 -28- Richmond County Board of Tax Assessors. The Richmond County Tax Commissioner is required to present the tax returns to the Board of Tax Assessors by April 11 of each year. The Board of Tax Assessors is required to complete its revision and assessment of returns and to forward the completed digest to the Tax Commissioner by June 1 of each year. The Tax Commissioner then has to forward the digest to the State of Georgia Revenue Commissioner for examination and approval. The State of Georgia Revenue Commissioner has the authority to examine the digest for the purpose of determining if the valuations of property are reasonably uniform and equalized between and within counties. Assessments may also be subject to review at various stages by the Richmond County Board of Equalization and by state courts. The State of Georgia Motor Vehicle Tax Unit assesses the value of motor vehicles by make, model, and year by county and provides this information to each county tax office. The State of Georgia Property Tax Unit assesses the value of the property of public utilities and divides the assessment into two parts, assessed value of property and assessed value of franchise, and provides these amounts to the Consolidated Government, which bills these taxes to the utilities. Annual Tax Levy and Limitation on Annual Tax Levy The Consolidated Government determines a rate of levy for each fiscal year by computing a rate which, when levied upon the assessed value of taxable property within its territorial limits, will produce the necessary amount of property tax revenues. The Consolidated Government then levies its ad valorem property taxes. In 1980, the voters of Richmond County approved a local amendment to the Constitution of the State of Georgia that prohibits any taxing jurisdiction in Richmond County from levying or collecting ad valorem taxes in any tax year at a mill rate higher than the ad valorem tax mill rate described below, unless the mill rate is approved by the voters. The maximum mill rate each such local taxing jurisdiction (including the Consolidated Government) may levy in any tax year without a referendum is determined as follows: (1) multiply the mill rate levied by the local taxing jurisdiction for the tax year beginning January 1, 1979, exclusive of any grants from the State of Georgia that may have been used to reduce the net millage rate for 1979, by 107%; (2) then multiply the mill rate determined in (1) above by a fraction the numerator of which is the net taxable digest for the local taxing jurisdiction for the tax year preceding the year the tax is to be levied rounded off to the nearest $10,000,000, and the denominator of which is the net taxable digest for the local taxing jurisdiction for the tax year in which the levy is to be made, rounded off to the nearest $10,000,000; (3) then, reduce the mill rate determined in (2) above by the mill rate that, if levied against the taxable property within the local taxing jurisdiction, would produce an amount of revenue equal to the amount of any proceeds received by the local taxing jurisdiction in the immediately preceding tax year from a local sales and use tax. The mill rate determined after the reduction provided for in (3) above is the maximum mill rate that may be levied in the applicable tax year by the local taxing jurisdiction except as described in the first sentence of this paragraph. In the event the Consolidated Government desires to seek approval at a referendum for the levy in any tax year of a mill rate greater than the mill rate determined as described above, the Consolidated Government must hold not less than three public hearings on the proposed mill rate at different locations within the limits of the Consolidated Government prior to the date of the referendum. Notice of each such public hearing must be published in the legal organ of Richmond County for at least three consecutive weeks immediately preceding the week the meeting is to be held and must also be made as may otherwise be required by law. The tax limitation described above excludes any expenditures made or caused to be made by the Consolidated Government as determined from time to time on a case by case basis for the following express purposes: (a) bonded indebtedness incurred as a result of a referendum by the voters approving such bonded indebtedness, and (b) any expenditure for the replacement of or provision for any direct loss suffered by the Consolidated Government as the result of any peril, catastrophe, or emergency that includes, but is not limited to, fire, lightning, wind, hail, water, storm, war, insurrection, riot, earthquake, nuclear occurrence, seizure, explosion, freezing, aircrafts, vehicles, or other similar catastrophe or acts of God; with the amount to be levied to cover such emergency not to exceed the actual cash outlay, considering all insurance payments from other sources to which the Consolidated Government may be entitled, which the Consolidated Government actually incurs as the result of said loss, including professional fees and other similar expenses required to place the Consolidated Government in the same position in which it would have been had such perils, catastrophe, or emergency not occurred; provided, however, the Consolidated Government declares by a two-thirds majority that the emergency does exist and the expenditures are in fact to be made as the result of the emergency. The General Assembly of the State of Georgia is permitted by local law, to authorize the levy of additional assessments to provide for capital improvements, judicial commands and precepts, or mandated programs not funded by state or federal funds. Under Georgia law, there is no limitation on the annual rate of levy for the payment of principal of and interest on bonded indebtedness of the Consolidated Government, including the Bonds. Ad valorem property 99268384\V-5 -29- taxes received for the payment of debt service on general obligation bonds of the Consolidated Government are required by law to be held and accounted for separately from other funds of the Consolidated Government. See “THE BONDS - Disbursement and Investment of Bond Proceeds and Other Moneys” herein. Property Tax Collections The Consolidated Government bills and collects its own property taxes. Real and personal property taxes, except motor vehicle taxes, are levied in July of each year on the assessed value listed as of January 1. Taxes levied by the Consolidated Government in July are normally billed on September 15 and are normally payable on or before November 15. Motor vehicle taxes are levied, due, and collected on a staggered basis throughout the entire calendar year; however, as of March 1, 2013, only motor vehicles titled prior to March 1, 2013 are subject to ad valorem tax. For more information, see “LEGAL MATTERS - State of Georgia Tax Reform Legislation” herein. Interest of 12% per annum applies to taxes paid after the due date, and a one-time penalty of 10% applies to taxes paid more than 90 days after the due date. All taxes levied on real and personal property, together with interest thereon and penalties for late payment, constitute a perpetual lien on and against the property taxed arising after January 1 in the year in which taxed. The lien normally becomes enforceable on March 20 of the following year. Georgia law provides that taxes must be paid before any other debt, lien, or claim of any kind, except for certain claims against the estate of a decedent and except that the title and operation of a security deed is superior to the taxes assessed against the owner of property when the tax represents an assessment upon property of the owner other than the property specifically subject to the title and operation of the security deed. Collection of delinquent real property taxes is enforceable by tax sale of such realty. Delinquent personal property taxes are similarly enforceable by seizure and sale of the taxpayer’s personal property. There can be no assurance, however, that the value of property sold, in the event of a tax sale, will be sufficient to produce the amount required to pay in full the delinquent taxes, including any interest or penalties thereon. When the last day for the payment of taxes has arrived, the tax collector may notify the taxpayer in writing of the fact that the taxes have not been paid and that, unless paid, an execution will be issued. At any time after thirty days from giving the notice described in the preceding sentence, the Clerk of the Consolidated Government may issue an execution for nonpayment of taxes to the Sheriff, or the Tax Commissioner, as ex-officio Sheriff. The Sheriff, or the Tax Commissioner, as ex-officio Sheriff, may then publish a notice of the sale in a local newspaper weekly for four weeks and give the taxpayer ten days written notice by registered or certified mail. A public sale of the property may then be made by the Sheriff, or the Tax Commissioner, as ex-officio Sheriff, at the Richmond County Courthouse on the first Tuesday of the month after the required notices are given. [Remainder of Page Intentionally Left Blank] 99268384\V-5 -30- Historical Property Tax Data Set forth below is information concerning the assessed (40% of fair market value) and estimated actual value of taxable property within the Consolidated Government for calendar years 2011 through 2016. Assessed Values General Maintenance Maintenance Estimated Calendar Real & Personal Public Motor Mobile Gross Bond Obligation Bond & Operation & Operation Actual Year Property Utilities Vehicles1 Homes Tax Digest Exemptions Tax Digest2 Exemptions Tax Digest3 Value 2011 $4,660,645,980 $140,306,302 $318,763,820 $19,985,635 $5,139,701,737 $267,151,120 $4,872,550,617 $608,123,796 $4,531,577,941 $12,849,253,843 2012 4,746,686,280 150,294,484 338,312,190 18,756,473 5,254,049,427 269,061,495 4,984,987,932 603,772,664 4,650,276,763 13,135,123,568 2013 4,799,582,972 143,796,930 364,089,090 18,944,271 5,326,413,263 283,351,265 5,042,881,998 640,326,662 4,686,086,601 13,316,033,158 2014 4,863,021,048 150,379,467 311,397,550 17,837,393 5,342,635,458 276,298,564 5,066,336,984 627,710,156 4,714,925,302 13,356,588,645 2015 4,948,962,023 151,719,571 221,670,460 16,849,509 5,339,201,563 284,109,385 5,053,782,422 633,436,210 4,705,765,353 13,344,729,518 2016 __________________________ 1 As of March 1, 2013, only motor vehicles titled prior to March 1, 2013 are subject to ad valorem tax. Motor vehicles titled after that date are subject instead to a one-time state and local title fee. As a result of this change in law, the assessed value of motor vehicles subject to ad valorem tax decreased by approximately $____ million from 2013 to 2016, and the Consolidated Government expects the assessed value of motor vehicles to continue to decrease in future years as motor vehicles subject to ad valorem tax come out of service. For more information, see “CONSOLIDATED GOVERNMENT AD VALOREM TAXATION - Property Subject to Taxation” and “LEGAL MATTERS - State of Georgia Tax Reform Legislation” herein. 2 Total assessed value, after deducting exemptions, for purposes of levying tax for Consolidated Government general obligation bonds. 3 Total assessed value, after deducting exemptions, for purposes of levying tax for Consolidated Government maintenance and operation. Sources: State of Georgia Department of Revenue, Property Tax Division; Richmond County Tax Commissioner. [Remainder of Page Intentionally Left Blank] 99268384\V-5 -31- Set forth below is information concerning the rate of levy of property taxes per $1,000 of assessed value, or millage rates, of the Consolidated Government and all overlapping governments for calendar years 2011 through 2016. Calendar Year Consolidated Government Richmond County School System State of Georgia Inside USD Total Outside USD Total6 Maintenance & Operation1 Debt Service2 Capital Outlay1 Urban Services District (“USD”)3 Fire District4 Blythe Fire District5 2011 8.075 0.00 0.784 8.002 1.602 2.808 19.110 0.25 36.221 29.821 2012 8.085 0.00 0.785 8.026 2.152 3.538 19.110 0.25 36.256 30.382 2013 8.042 0.00 0.781 7.987 2.140 3.349 19.982 0.15 36.942 30.945 2014 9.788 0.00 0.781 5.200 2.139 3.358 19.972 0.10 35.841 32.780 2015 9.792 0.00 0.781 5.208 2.139 3.353 19.972 0.05 35.753 32.734 2016 ________________________ 1 Applies to entire territorial limits of Richmond County and is subject to legal limit described in “CONSOLIDATED GOVERNMENT AD VALOREM TAXATION - Annual Tax Levy and Limitation on Annual Tax Levy” herein. 2 Applies to entire territorial limits of Richmond County. 3 Applies to the area consisting of the former City, designated as the “Urban Services District,” and is subject to legal limit described in “CONSOLIDATED GOVERNMENT AD VALOREM TAXATION - Annual Tax Levy and Limitation on Annual Tax Levy” herein. 4 Applies to the area consisting of the former unincorporated area of Richmond County and is subject to legal limit described in “CONSOLIDATED GOVERNMENT AD VALOREM TAXATION - Annual Tax Levy and Limitation on Annual Tax Levy” herein. 5 Applies to the area consisting of the City of Blythe. 6 Represents aggregate millage rate for area consisting of the former unincorporated area of Richmond County. The Cities of Blythe and Hephzibah did not levy property taxes for the years shown. Source: Richmond County Tax Commissioner. Set forth below is information concerning property tax levies and collections of the Consolidated Government for the past five calendar years. Tax Collections Percentage of Collection Percentage Delinquent of Current of Total Tax Taxes Calendar Current Prior Year’s Levy Collections to Outstanding Year Tax Levy Year’s Levy Years Total to Tax Levy Tax Levy as of Year End 2011 $36,432,868 $33,237,560 $3,195,308 $36,432,868 91.2% 100.0% $4,140,365 2012 37,238,163 34,281,485 2,956,678 37,238,163 92.1 100.0 4,599,462 2013 34,596,234 31,092,089 2,791,520 33,883,609 89.9 98.4 4,289,059 2014 46,084,688 40,395,089 3,392,424 43,787,513 87.8 95.0 5,051,352 2015 52,281,462 39,577,785 --- 39,577,785 75.7 75.7 --- ________________________ Source: Richmond County Tax Commissioner. Set forth below is the estimated value of total tax executions (or fi fas) owned by the Consolidated Government for the past five calendar years. The amounts set forth below are cumulative amounts from all preceding years. Estimated Value as of December 31 2011 2012 2013 2014 2015 $4,140,365 $4,599,462 $4,289,059 $5,051,352 ________________________ Source: Richmond County Tax Commissioner. 99268384\V-5 -32- Delinquent property taxes of the Consolidated Government are written off when the statute of limitations for their collection (7 years) expires or if no property is found to levy upon, if earlier. The delinquent taxes written off are usually for personal property, which are more difficult to collect than taxes on real property. Ten Largest Taxpayers Set forth below are the ten largest taxpayers of the Consolidated Government for calendar year 2015. A determination of the largest taxpayers within the Consolidated Government can be made only by manually reviewing individual tax records. Therefore, it is possible that owners of several small parcels may have an aggregate assessment in excess of those set forth in the table below. Furthermore, the taxpayers shown in the table below may own additional parcels within the Consolidated Government. No independent investigation has been made of, and consequently no representation can be made as to, the financial condition of any of the taxpayers listed below or that such taxpayers will continue to maintain their status as major taxpayers in the Consolidated Government. Taxpayer Nature of Business Maintenance & Operation Taxes Levied Net Assessed Valuation Percent of Net Tax Digest Georgia Power Company Electric Utility $ 884,091.93 $ 90,287,166 1.69% PCS Nitrogen Fertilizer Fertilizer 849,854.30 86,790,676 1.63 International Paper Paper 754,674.36 77,070,502 1.44 Augusta National Golf 545,410.36 55,699,587 1.04 DSM Chemical Company Chemicals 437,795.18 44,709,475 0.84 Doctors Hospital Hospital 430,885.50 44,003,829 0.82 Bellsouth Communications Utility 368,699.61 37,653,146 0.71 Augusta Newsprint Newspaper 289,573.00 29,572,406 0.55 Augusta Life and Accident Insurance Insurance 199,884.43 20,413,034 0.38 Augusta Riverfront Limited Hotel 148,257.91 15,104,718 0.28 Totals $4,760,868.67 $501,304,538 9.38% ________________________ Source: Richmond County Tax Commissioner. 99268384\V-5 -33- CONSOLIDATED GOVERNMENT FINANCIAL INFORMATION Accounting System and Policies The accounting practices and policies of the Consolidated Government conform to generally accepted accounting principles as applied to governments. The Consolidated Government’s accounting system is organized and operated on a fund basis. The Consolidated Government’s funds are segregated for the purpose of accounting for the operation of specific activities or attaining certain objectives. The Consolidated Government’s primary fund is the General Fund, which contains all Consolidated Government revenues except those that are specifically allocated for other purposes. The Consolidated Government may appropriate money from the General Fund for all ordinary Consolidated Government expenses. The Richmond County Department of Health, the Augusta Downtown Development Authority, the Augusta Canal Authority, and the Augusta-Richmond County Coliseum Authority are accounted for as discretely presented component units of the Consolidated Government. The Consolidated Government also maintains several other funds to account for specific activities or to attain certain objectives. The funds of the Consolidated Government are grouped into three broad categories: (1) Governmental Funds - This category includes the General Fund, the Special Revenue Funds, the Capital Projects Funds, and the Debt Service Fund. The General Fund is the principal operating fund of the Consolidated Government and is used to account for all activities of the Consolidated Government not otherwise accounted for in a specified fund. The Consolidated Government has 23 Special Revenue Funds, which account for specific revenues that are legally restricted to expenditures for specified purposes. The Consolidated Government has six Capital Projects Funds, which account for collections of the special one percent sales and use tax to be used for the acquisition or construction of major capital facilities. The Debt Service Fund accounts for the accumulation of resources for the payment of principal and interest on general obligation bonds. (2) Proprietary Funds - This category includes the Enterprise Funds and the Internal Service Funds. The Consolidated Government has seven Enterprise Funds, which are the Water and Sewer System Fund, the Augusta Regional Airport at Bush Field Fund, the Waste Management Fund, the Municipal Golf Course Fund, the Transit Fund, the Daniel Field Airport Fund, and the Garbage Collection Fund. The Consolidated Government has seven Internal Service Funds, which account for operations that provide services to other departments or agencies of the Consolidated Government on a cost-reimbursement basis. The Enterprise Funds and the Internal Service Funds account for Consolidated Government operations that are designed to be self-supporting. (3) Fiduciary Funds - This category includes the Pension Trust Funds, the Private Purpose Trust Fund, and the Agency Funds, which account for assets held by the Consolidated Government in a fiduciary capacity. The Consolidated Government has three Pension Trust Funds, one Private Purpose Trust Fund, and five Agency Funds. Reference is made to Note 1 of the basic financial statements of the Consolidated Government included as Appendix A for a detailed discussion of the Consolidated Government’s significant accounting policies. 99268384\V-5 -34- Five Year General Fund History Set forth below is an historical, comparative summary of the revenues, expenditures, and changes in fund balance of the Consolidated Government’s General Fund for the past five fiscal years. Information in the following table for fiscal years 2011 to 2015 has been extracted from audited financial statements of the Consolidated Government for the years ended December 31, 2011 to 2015. Although taken from audited financial statements, no representation is made that the information is comparable from year to year, or that the information as shown taken by itself presents fairly the financial condition of the Consolidated Government for the fiscal years shown. For more complete information, reference is made to the audited financial statements for fiscal years 2011 to 2015, copies of which are available from the Consolidated Government upon request. Consolidated Government General Fund Years Ended December 31 (Audited) 2011 2012 2013 2014 2015 Revenues Taxes - Property $ 37,392,940 $ 37,843,518 $ 41,139,309 $ 51,469,886 $ 52,104,322 Taxes - Other than Property 54,490,431 56,223,480 56,348,080 56,870,778 57,556,961 Licenses and Permits 1,420,144 1,602,197 1,608,943 1,711,765 1,740,283 Charges for Current Services 18,489,911 19,077,818 17,566,881 17,983,693 18,732,502 Fines and Forfeitures 5,019,818 5,039,481 4,703,891 4,816,120 5,796,995 Intergovernmental 5,485,456 3,725,545 4,202,605 12,670,860 6,233,781 Contributions and Donations 313,383 209,967 314,611 255,884 347,540 Other 930,881 1,497,741 1,533,951 1,470,148 1,266,912 Total Revenues 123,542,964 125,219,747 127,418,271 147,249,134 143,779,296 Expenditures Current: General Government 30,743,213 32,990,454 30,603,006 27,396,704 34,504,731 Judicial 16,144,428 16,735,580 17,879,023 20,177,411 19,642,181 Public Safety 55,219,088 57,288,606 57,260,065 61,815,768 59,638,526 Public Works 7,251,717 6,494,298 6,451,523 25,022,613 7,099,532 Health and Welfare 2,189,447 2,466,034 2,522,599 2,311,106 2,341,192 Culture and Recreation 12,656,582 12,253,723 12,494,590 13,529,319 13,493,941 Housing and Development 1,505,180 2,300,766 1,615,686 1,723,153 1,519,054 Total Expenditures 125,709,655 130,529,461 128,826,492 151,976,074 138,239,157 Excess (Deficiency) of Revenues Over Expenditures (2,166,691) (5,309,714) (1,408,221) (4,726,940) 5,540,139 Other Financing Sources (Uses) Transfers In 6,044,188 5,512,320 1,894,092 2,626,992 2,319,076 Transfers Out (2,632,056) (3,434,372) (1,745,628) (5,031,280) (5,374,165) Proceeds from Capital Leases 447,763 165,974 481,436 248,661 190,823 Total Other Financing Sources (Uses) 3,859,895 2,243,922 629,900 (2,155,627) (2,864,266) Net Change in Fund Balance 1,693,204 (3,065,792) (778,321) (6,882,567) 2,675,873 Fund Balance, Beginning of Year 33,371,284 35,064,488 31,998,969 31,220,375 24,337,808 Fund Balance, End of Year $ 35,064,488 $ 31,998,696 $ 31,220,375 $ 24,337,808 $ 27,013,681 99268384\V-5 -35- Management Comments Concerning Material Trends in Revenues and Expenditures For a narrative overview and analysis of the financial activities of the Consolidated Government for fiscal year 2015, see “Management’s Discussion and Analysis” included in Appendix A to this Official Statement. The Management’s Discussion and Analysis is not a required part of the basic financial statements of the Consolidated Government but is supplementary information required by the Governmental Accounting Standards Board that has not been audited by the Consolidated Government’s auditor. Budgetary Process Georgia law requires each county and municipality to operate under an annual balanced budget adopted by resolution. A budget resolution is balanced when the sum of estimated net revenues and appropriated fund balances is equal to appropriations. The Consolidated Government adopts annual appropriated budgets for its General Fund, its Special Revenue Funds, and its Debt Service Fund using the modified accrual basis of accounting, which is in conformity with generally accepted accounting principles and which is consistent with the basis of accounting used in the Consolidated Government’s General Fund financial statements. The Consolidated Government adopts project-length budgets for its Capital Project Funds. Annual budgets are adopted for the Consolidated Government’s Proprietary or Fiduciary Funds; however, they are not legally required. The Consolidated Government prepares operating budgets for its Proprietary Funds for planning, control, cost allocation, and evaluation purposes. In July of each year, information is transmitted to the various departments to enable them to prepare their operating budget requests for the next fiscal year. Approximately one month later, the budgetary requests are returned and are reviewed by the Administrator and the Director of Finance of the Consolidated Government. The Administrator then prepares a proposed line item operating budget and submits it to the Commission in October. The operating budget includes proposed expenditures and the means for financing them. Public hearings are then conducted in the Consolidated Government to obtain taxpayer comments on the proposed budget. The budget is legally adopted no later than the third Thursday in the November prior to the beginning of the fiscal year to which it applies through adoption of a resolution by the Commission. Budget amendments must be authorized by the Commission through a budget revision. Budgetary control (the level at which expenditures may not legally exceed appropriations) is maintained at the departmental level. The Consolidated Government maintains administrative budgetary control internally at an object of expenditure level within the department or function. The Administrator of the Consolidated Government is authorized to transfer budgeted amounts among accounts within a department’s budget, except that transfers of budgeted amounts involving capital outlay or salaries require the approval of the Commission. Budget revisions that would alter the total expenditures of any department or fund require the approval of the Commission. Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of moneys are recorded in order to reserve that portion of the applicable appropriation, is employed as a technique of accomplishing budgetary control in the General Fund, the Special Revenue Funds, the Debt Service Fund, and the Capital Project Funds. Encumbrances outstanding at year-end are reported as reservations of fund balances under generally accepted accounting principles, since they do not constitute expenditures or liabilities. Unencumbered appropriations lapse at the end of the Consolidated Government’s fiscal year. Encumbrances are reappropriated in the following fiscal year. 99268384\V-5 -36- General Fund Budgets Set forth below is a summary of the Consolidated Government’s adopted budget for its General Fund for the year ending December 31, 2016. This budget is based upon certain assumptions and estimates of the Consolidated Government regarding future events, transactions, and circumstances. Realization of the results projected in this budget will depend upon implementation by management of the Consolidated Government of policies and procedures consistent with the assumptions. There can be no assurance that actual events will correspond with such assumptions, that uncontrollable factors will not affect such assumptions, or that the projected results will be achieved. Accordingly, the actual results achieved could materially vary from those projected in the budget set forth below. General Fund Budget for Year Ending December 31, 20161 Revenues Taxes - Property $ 43,005,790 Taxes - Other Than Property 69,090,600 Licenses and Permits 1,673,500 Use of Money and Property 410,500 Charges for Services 20,153,500 Fines and Forfeitures 5,203,400 Intergovernmental 2,923,980 Contributions and Donations 35,000 Other 1,401,410 Total Revenues 143,897,680 Expenditures Current: General Government 28,229,820 Judicial 20,279,370 Public Safety 66,499,840 Public Works 5,617,890 Health and Welfare 2,274,200 Culture and Recreation 13,991,670 Housing and Development 1,675,680 Non Departmental 234,350 Total Expenditures 138,802,820 Excess (Deficiency) of Revenues Over Expenditures 5,094,860 Other Financing Sources (Uses) Operating Transfers In 9,652,200 Operating Transfers Out (14,747,060) Total Other Financing Sources (Uses) (5,094,680) Net Change in Fund Balance $ -0- ______________________ 1 Budget is shown as originally adopted. 99268384\V-5 -37- Set forth below is an historical, comparative summary of the revenues and expenditures, budget and actual, of the Consolidated Government’s General Fund for the years ended December 31, 2011 to 2015. Consolidated Government General Fund Years Ended December 31 2011 2012 2013 2014 2015 Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Total Revenues $126,002,871 $123,542,964 $135,461,317 $125,219,747 $133,948,110 $127,418,271 $154,872,080 $147,249,134 $142,907,575 $143,779,296 Total Expenditures 130,941,421 125,709,655 138,807,907 130,529,461 134,082,330 128,826,492 154,243,680 151,976,074 138,971,375 138,239,157 Excess (Deficiency) of Revenues Over (Under) Expenditures (4,938,550) (2,166,691) (3,346,590) (5,309,714) (134,220) (1,408,221) 628,400 (4,726,940) 3,936,200 5,540,139 Other Financing Sources (Uses) 4,938,550 3,859,895 3,346,590 2,243,992 134,220 629,900 (1,427,930) (2,155,627) (2,963,700) (2,864,266) Net Change in Fund Balance $ -0- $ 1,693,204 $ -0- $ (3,065,792) $ -0- $ (788,321) $ (799,530) $ (6,882,567) $ 972,500 $ 2,675,873 [Remainder of Page Intentionally Left Blank] 99268384\V-5 -38- The Consolidated Government has, with some exceptions, conformed to its General Fund budgets for the years ended December 31, 2011 to 2015. Set forth below is a summary of unfavorable variances between budgeted and actual amounts for the General Fund for the years ended December 31, 2011 to 2015. General Fund Unfavorable Variances Years Ended December 31 2011 2012 2013 2014 2015 Revenues Taxes - Property $ --- $(268,172) $ --- $ --- $ --- Sales Tax --- (60,754) (1,194,863) (1,973,416) (1,356,253) Franchise Taxes (809,783) --- (1,645,894) (11,700) --- Other Taxes --- --- (39,583) --- (16,477) Licenses and Permits (94,436) --- --- --- --- Use of Money and Property --- --- --- --- --- Charges for Current Services (417,239) (799,362) (546,509) (533,637) (244,668) Fines and Forfeitures --- --- (391,859) (301,880) --- Intergovernmental (1,157,125) (2,091,661) (947,435) (8,904,350) --- Contributions and Donations --- --- (10,000) --- --- Interest and Penalties (407,617) (290,783) --- --- (3,210) Other (2,071,319) (7,285,329) (3,739,249) --- --- Expenditures Current General Government --- --- (3,682,486) --- --- Other Financing Sources (Uses) Operating Transfers In (3,494,357) (3,302,185) --- --- (324,934) Operating Transfers Out --- --- --- --- --- Proceeds from Sale of Assets (1,659,257) (999,026) --- (851,339) (329,177) Net Cumulative Variance Favorable (Unfavorable) $ 1,693,204 $(3,065,792) $(778,321) $(6,083,037) $ --- The Consolidated Government undertakes periodic budget revisions in which the Consolidated Government’s adopted budget is amended to reflect actual events that have occurred during the Consolidated Government’s current fiscal year. The Consolidated Government last amended its adopted budget for fiscal year 2016 on _________, 2016. The Consolidated Government expects to conform to its adopted budget, as amended, for its General Fund for fiscal year 2016. 99268384\V-5 -39- Capital Improvements The following table summarizes capital outlay for the Consolidated Government’s governmental capital assets (excluding capital assets accounted for in the Enterprise Funds) for the past five fiscal years. Years Ended December 31 Function and Activity 2011 2012 2013 2014 2015 Land $ --- $ 74,270 $ --- $ 373,433 $ 478,366 Site Improvements 130,965 35,649 20,803 9,467 5,860 Buildings --- 513,948 --- --- --- Building Improvements 96,562 79,926 316,755 126,696 606,098 Vehicles 2,210,655 640,692 1,111,214 762,031 6,422,710 Machinery and Equipment 262,961 441,711 1,575,108 714,461 699,476 IT - Hardware 204,710 450,696 94,910 63,256 416,011 IT - Software 76,110 29,402 113,098 210,868 130,403 Furniture and Fixtures --- --- --- 59,487 151,830 Other Capital --- --- --- --- --- Infrastructure 109,822 --- 646,474 --- 44,785 Construction in Progress - Additions 64,980,601 45,832,855 45,831,829 44,479,529 60,156,416 Construction in Progress - Placed into Service (763,058) (5,457,064) (4,092,671) (3,046,583) --- Total $67,309,328 $42,642,085 $45,617,520 $43,752,645 $60,156,416 The Consolidated Government presently does not have in effect a multi-year capital improvements plan, except for capital expenditures funded from special purpose one percent sales tax proceeds. Sources of Tax Revenues Set forth below are the Consolidated Government’s General Fund tax revenues by source for the past five fiscal years. Governmental Fund Tax Revenues By Source Fiscal Year Ended Property Tax Sales Tax Alcoholic Beverage Tax Insurance Premium Tax Hotel/Motel Tax Franchise Tax Excise Tax Other Taxes1 Total 2011 $54,522,654 $74,551,668 $3,296,075 $10,506,999 $4,258,143 $22,198,697 $578,861 $8,758,508 $178,671,605 2012 57,108,355 74,530,210 3,441,585 9,756,969 4,500,243 24,098,240 585,180 9,036,914 183,057,696 2013 59,474,339 74,230,510 3,274,529 10,102,412 4,712,844 22,717,526 586,110 9,329,650 184,427,920 2014 69,764,291 85,008,914 3,321,766 10,652,802 5,449,084 21,800,964 665,843 3,246,578 199,820,242 2015 69,028,701 86,002,017 3,262,384 11,284,618 5,574,471 24,880,891 542,720 1,274,545 201,850,347 ____________________________________ 1 Includes penalties and interest. Pursuant to the Georgia Local Option Sales Tax Act, the former County instituted a one percent (1%) local sales and use tax effective April 1, 1976, which is a source of revenue for the Consolidated Government. The Revenue Commissioner of the State of Georgia administers and collects the tax. Pursuant to the provisions of the Local Option Sales Tax Act, the Consolidated Government and the Cities of Blythe and Hephzibah receive percentages of these tax proceeds based upon their populations established by the most recent decennial census and as set forth in an agreement the terms of which are negotiated between the Consolidated Government and the Cities of Blythe and Hephzibah after each such decennial census is conducted. The Consolidated Government currently receives approximately 97% of total tax proceeds. Monthly receipts are remitted to the political subdivisions, representing collections for the second preceding month. 99268384\V-5 -40- Employee Benefits [TO BE UPDATED] General The Consolidated Government presently maintains one agent multiple-employer (the “GMEBS Plan”), and six single-employer defined-benefit pension plans (the “General Retirement Plan,” the “1945 Plan,” the “General Pension Plan,” the “Policemen’s Pension Plan,” the “Firemen’s Pension Plan,” and the “City Employees’ Pension Plan”), described below, covering certain employees of the Consolidated Government. The Consolidated Government also presently maintains a defined-contribution plan and a deferred compensation plan, each described below, covering certain employees of the Consolidated Government, and provides certain other employee and post-employment benefits, which are described below, to certain employees of the Consolidated Government. Pension Plans The GMEBS Plan is administered through the Georgia Municipal Employees Benefit System (“GMEBS”), an agent multiple-employer public employee retirement system that acts as a common investment and administrative agent for cities in the State of Georgia. Effective January 1, 2008, the Consolidated Government revised the plan provisions governing the GMEBS and transferred all participants in the single-employer defined-benefit pension plan known as the “1977 Plan,” which covered certain former County employees, into the GMEBS Plan. In addition, the Consolidated Government offered all participants in its defined-contribution plan described below the option to transfer their contributions from that plan to the revised GMEBS Plan. All but 290 of the participants in the defined-contribution plan elected to transfer their contributions to the GMEBS Plan. The General Retirement Plan, the General Pension Plan, the Policemen’s Pension Plan, the Firemen’s Pension Plan, and the City Employee’s Pension Plan cover former City employees. The 1945 Plan covers certain former County employees. The funding methods and determination of benefits payable for the defined-benefit plans in general provide that pension funds are to be accumulated from employee contributions, employer contributions, and income from the investment of accumulated funds. Former City policemen and firemen hired before 1945 are covered under the General Pension Plan. Former City policemen hired between 1945 and 1949 are covered under the Policemen’s Pension Plan. Former City firemen hired between 1945 and 1949 are covered under the Firemen’s Pension Plan. Other former City employees hired between 1945 and 1949 are covered by the City Employees’ Pension Plan. Former City employees hired after March 1, 1949 and before March 1, 1987, whose age did not exceed 35 at the time of their employment, are covered by the General Retirement Plan. Former City employees hired on or after March 1, 1987 and before consolidation of the City and County governments are covered by the GMEBS Plan. Former County employees hired prior to October 1, 1975 are covered by the 1945 Plan. Former County employees not covered by the 1945 Plan, whose age did not exceed 60 at the time of their employment, were covered by the 1977 Plan until January 1, 2008 and are now covered by the GMEBS Plan. Consolidated Government employees who are not covered by another plan are covered by the defined- contribution plan described below. All of the Consolidated Government’s pension plans, except for the GMEBS Plan, are closed to new employees. 99268384\V-5 -41- Set forth below is selected information about the Consolidated Government’s defined-benefit pension plans. Contributions to Defined-Benefit Pension Plans Years Ended December 31 2011 2012 2013 2014 2015 1945 Plan Employee Contributions $ 6,253 $ 6,569 $ 6,617 $ 6,661 Employer Contributions 390,996 291,502 299,605 290,565 General Retirement Plan Employee Contributions $ 291,737 $ 219,125 $ 202,735 $ 185,458 Employer Contributions 1,543,071 2,826,791 1,924,332 2,256,722 GMEBS1 Employee Contributions $2,913,475 $3,052,262 $3,022,920 3,377,580 Employer Contributions 4,893,018 5,082,322 5,170,685 5,297,640 ________________________ 1 The 1977 Plan was terminated effective January 1, 2008 when all participants in the 1977 Plan were transferred to the GMEBS Plan. Analysis of Funding Progress of Defined-Benefit Pension Plans Actuarial Valuation Date Actuarial Value of Assets Actuarially Accrued Liability (Funded) Unfunded Actuarially Accrued Liability Funded Ratio Covered Payroll (Funded) Unfunded Actuarially Accrued Liability as a Percentage of Covered Payroll 1945 Plan 12/31/11 $7,152,239 $9,398,563 $2,246,324 76.1% $125,222 $1,793.9 12/31/12 6,403,803 9,209,859 2,806,056 69.5 131,602 2,132.2 12/31/13 6,423,808 8,756,203 2,332,395 73.4 132,346 1,762.3 12/31/14 12/31/15 General Retirement Plan 12/31/11 $64,785,966 $83,583,477 $18,797,511 77.5% $3,152,905 $596.2 12/31/12 61,776,481 81,888,596 20,112,115 75.4 2,877,191 699.0 12/31/13 64,261,414 82,674,584 18,413,170 77.7 2,906,852 633.4 12/31/12 12/31/13 GMEBS1 07/01/11 $67,421,898 $ 90,451,936 $23,030,038 74.5% $73,830,249 31.2% 07/01/12 76,659,093 99,440,605 22,781,512 77.1 73,908,657 30.8 07/01/13 87,884,346 110,942,833 23,058,487 79.2 79,574,939 29.0 07/01/14 99,509,643 119,742,080 20,232,437 83.1 82,687,047 24.5 07/01/15 ________________________ 1 The 1977 Plan was terminated effective January 1, 2008 when all participants in the 1977 Plan were transferred to the GMEBS Plan. 99268384\V-5 -42- Membership in Defined-Benefit Pension Plans as of January 1, 2014 Retirees and Beneficiaries Receiving Benefits Terminated Plan Members Entitled to But Not Yet Receiving Benefits Active Plan Members 1945 Plan 25 -0- 2 Policemen’s Pension Plan 1 -0- -0- Firemen’s Pension Plan 2 -0- -0- City Employees’ Pension Plan 6 -0- -0- General Retirement Plan 182 10 71 GMEBS 393 96 2,047 Total 609 106 2,120 The Consolidated Government is required by Georgia law to have an actuarial valuation of its defined-benefit pension plans done once every two years. The Consolidated Government met the minimum funding levels prescribed by state law through January 1, 2015. The Consolidated Government has an actuarial valuation of the GMEBS Plan, the General Retirement Plan, and the 1945 Plan done once every two years. The actuarial report prepared by The Segal Group, Inc. (“Segal”), dated August 7, 2014, presents the results of the July 1, 2014 actuarial valuation of the GMEBS Plan. The actuarial reports prepared by the CBIZ Benefits & Insurance Services, Inc. (“CBIZ”), dated June 30, 2014, present the results of the January 1, 2014 actuarial valuations of the General Retirement Plan and the 1945 Plan. For more complete information, reference is made to these actuarial reports, copies of which are available from the Consolidated Government upon request. Note 6 of the audited financial statements included as a part of Appendix A to this Official Statement contains a detailed description of the Consolidated Government’s defined-benefit pension plans covering employees of the Consolidated Government. This description includes the principal actuarial assumptions used by Segal in preparing the actuarial valuation of the GMEBS Plan as of July 1, 2014, and used by CBIZ in preparing the actuarial valuations of the General Retirement Plan and the 1945 Plan as of January 1, 2014. INFORMATION INCLUDED IN THIS SECTION REGARDING THE CONSOLIDATED GOVERNMENT’S DEFINED-BENEFIT PENSION PLANS RELIES ON INFORMATION PRODUCED BY THESE PENSION PLANS AND THEIR INDEPENDENT ACCOUNTANTS AND ACTUARIES. ACTUARIAL ASSESSMENTS ARE “FORWARD-LOOKING” INFORMATION THAT REFLECT THE JUDGMENT OF THE FIDUCIARIES OF THESE PENSION PLANS. ACTUARIAL ASSESSMENTS ARE BASED UPON A VARIETY OF ASSUMPTIONS, ONE OR MORE OF WHICH MAY PROVE TO BE INACCURATE OR BE CHANGED IN THE FUTURE, AND WILL CHANGE WITH THE FUTURE EXPERIENCE OF THESE PENSION PLANS. Defined Contribution Plan The Consolidated Government maintains a single employer, defined-contribution plan created in accordance with Internal Revenue Code Section 401(a) for certain of its full-time employees. In a defined-contribution plan, benefits depend solely on amounts contributed to the plan plus investment earnings. The Consolidated Government has no liability under this plan except for contributions established and made each year. Employees are eligible to participate in the plan after one month of employment. Participants in the plan are required to contribute 4% of their salary, and the Consolidated Government is required to contribute 2% of the participant’s salary to the plan. The Consolidated Government’s contributions for each employee are fully vested after five years of continuous employment. The plan is administered by Nationwide Life Insurance. As of December 31, 2014, there were approximately 164 participants in the plan. For the year ended December 31, 2014, participants in the plan contributed approximately $296,222 and the Consolidated Government contributed approximately $148,112. The plan is currently closed to new participants. Deferred Compensation Plan The Consolidated Government also offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457(b). The plan is available to all employees and permits them to defer income taxation of a portion of their salary to future years. Participation in the plan is optional. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergency, but employees do not incur a penalty for early withdrawal. All of the contributions into the plan come from employee 99268384\V-5 -43- contributions. In accordance with Internal Revenue Code Section 457, plan assets are held in trust for the exclusive benefit of plan participants. Accordingly, the assets and liabilities of the trust are not reflected in the City’s financial statements. Other Employee Benefits Consolidated Government employees accrue vacation and sick leave in different amounts, depending upon the period of time the Consolidated Government has employed them. The maximum amount of vacation leave that employees may accumulate is 43 days. The Consolidated Government pays accrued vacation leave upon termination of employment and has reflected a liability for accumulated vacation pay in its financial statements. The maximum amount of sick leave that Consolidated Government employees (other than firefighters) may accumulate is 132 days. The Consolidated Government, however, does not pay accrued sick leave upon termination of employment and has not reflected accumulated sick leave as a liability in the Consolidated Government’s financial statements. Other Post-Retirement Benefits In addition to pension benefits, the Consolidated Government provides certain medical and death benefits for eligible retired employees of the Consolidated Government and their spouses. The Consolidated Government’s employees who are also participants in one of the retirement plans are eligible for these post-employment retirement benefits if they reach normal retirement age or are totally disabled while employed by the Consolidated Government. The cost of these benefits is recognized as expenditures as claims and premiums are paid. For the year ended December 31, 2014, the Consolidated Government contributed $3,274,460 to post-employment retirement benefits costs. The Consolidated Government currently funds and intends to continue to fund these benefits on a pay-as-you-go basis. No trust fund has been established for future funding of these benefits. As of January 1, 2013, the most recent date for which an actuarial valuation is available, the actuarial accrued liability for benefits was $95,489,631 and the actuarial value of assets was $-0-, resulting in an unfunded actuarial accrued liability of $95,489,631. As of the January 1, 2013 actuarial valuation, there were 556 retirees and spouses of retires receiving these post-employment retirement benefits. See Note __ of the audited financial statements of the Consolidated Government included as a part of Appendix A to this Official Statement for further information concerning the Consolidated Government’s post-retirement benefits. Accounting Changes Impacting Defined Benefit Pension Plan and OPEB Reporting Beginning with the fiscal year ended December 31, 2015, the Consolidated Government will be required to adopt GASB Statement No. 68 (“Statement 68”), Accounting and Financial Reporting for Pensions. Statement 68 requires governments providing defined benefit pensions to recognize their long-term obligations for pension benefits as a liability for the first time on its government-wide statement of net position and to more comprehensively and comparably measure the annual costs of pension benefits and provides methodologies required to make such calculations. Currently, the Consolidated Government reports such liability in the notes to its respective audited financial statements. The assumptions required under GASB 68 to make such calculations will differ from the current actuarial assumptions used to calculate such liabilities that are reported in the notes to the audit; however, at this time, no assessment of the impact of GASB 68 has been made by the Consolidated Government. GASB has indicated in its 2014 plan that it expects to release an exposure draft of a statement regarding other postemployment benefit (“OPEB”) accounting and financial reporting, which is expected to become final in the second quarter of 2015. Currently, as with pension liabilities, OPEB liabilities are reported in the notes to the audited financial statements and are not reported in the audited financial statements. Insurance Coverage and Governmental Immunity Under Georgia law, the defense of sovereign immunity is available to the Consolidated Government, except for actions for the breach of written contracts and actions for the recovery of damage for any claim for which liability insurance protection has been provided, but only to the extent of the liability insurance provided. The Consolidated Government, however, may be unable to rely upon the defense of sovereign immunity and may be subject to liability in the event of suits alleging causes of action founded upon various federal laws, such as suits filed pursuant to 42 U.S.C. § 1983 alleging the deprivation of federal constitutional or statutory rights of an individual and suits alleging anti-competitive practices and violations of the federal antitrust laws by the Consolidated Government in the exercise of its delegated powers. 99268384\V-5 -44- The Consolidated Government carries liability insurance for the types of claims and in amounts that are customary for similar entities for those categories of claims that are not subject to the defense of sovereign immunity. The Consolidated Government also carries property and casualty damage insurance on buildings and other physical assets. Present insurance coverage is summarized below: Type Amount in Force Building and Contents1 Employee Blanket Bond 100,000 Public Official Bond for each Commissioner 10,000 Limits of Liability Type Each Occurrence Aggregate Public Officials’ Liability $2,000,000 None ________________________ 1 Includes boiler and machinery and valuable papers. The Consolidated Government maintains four Risk Management Funds to account for and finance its self-insured risks of loss. The Risk Management Funds are maintained to provide general and automobile liability insurance, workers’ compensation coverage, and unemployment coverage for the Consolidated Government. As of December 31, 2009, the net assets of the Risk Management Funds totaled $1.035 million. In addition, the Consolidated Government designated approximately $4.7 million of its unreserved fund balance in its general fund for risk management. The Consolidated Government is also self-insured for its workers’ compensation coverage through a self-insurance program that is administered under contracts with third party administrators. For a description of the Consolidated Government’s self-insurance programs, see Note 4.A to the basic financial statements of the Consolidated Government included as Appendix A to this Official Statement. A summary of the Consolidated Government’s self-insured retention and excess liability insurance coverage is set forth below: Excess Liability Insurance Self-Insured Retention Limits of Liability Type Each Occurrence Aggregate Each Occurrence Aggregate Workers’ Compensation $600,000 None $1,000,000 None The Consolidated Government requires payment and performance surety bonds and builders’ risk insurance of all contractors and subcontractors involved in construction related to the System. The Consolidated Government requires the surety bonds to be issued by surety firms listed on the U.S. Treasury-approved list and the builders’ risk insurance to be in the amount of the contract sums. LEGAL MATTERS Pending Litigation The Consolidated Government, like other similar bodies, is subject to a variety of suits and proceedings arising in the ordinary conduct of its affairs. The Consolidated Government, after reviewing the current status of all pending and threatened litigation with its special counsel, Shepard, Plunkett & Hamilton, LLP, believes that, while the outcome of litigation cannot be predicted, the final settlement of all lawsuits which have been filed and of any actions or claims pending or threatened against the Consolidated Government or its officials in such capacity are adequately covered by insurance or will not have a material adverse effect upon the financial position or results of operations of the Consolidated Government. 99268384\V-5 -45- There is no litigation now pending or, to the knowledge of the Consolidated Government, threatened against the Consolidated Government that (i) restrains or enjoins the issuance or delivery of the Bonds, the reimposition of the Sales Tax, the levy of an ad valorem tax for the payment of the Bonds, or the use of the proceeds of the Bonds or (ii) questions or contests the validity of the Bonds or the proceedings and authority under which they are to be issued and the Sales Tax is to be reimposed and an ad valorem tax is to be levied to pay the Bonds. Neither the creation, organization, or existence of the Consolidated Government, nor the title of the present members or other officials of the Board of Commissioners to their respective offices, is being contested or questioned. Opinion of Co-Bond Counsel Legal matters incident to the authorization, validity, and issuance of the Bonds are subject to the unqualified approving opinion of Dentons US LLP and Nowell Sparks, LLC, both of Atlanta, Georgia, Co-Bond Counsel, whose opinion will be available at the time of delivery of the Bonds. It is anticipated that the approving opinion will be in substantially the form attached to this Official Statement as Appendix B. In the opinion of Co-Bond Counsel, under existing law, interest on the Bonds is excluded from gross income for federal income tax purposes (including the tax imposed by Chapter 2A of Subtitle A of the Code) and is not an enumerated “item of tax preference” for purposes of the federal alternative minimum tax imposed on individuals and corporations; however, it should be noted that, for the purpose of computing the alternative minimum tax imposed on corporations (as defined for federal income tax purposes), such interest is taken into account in determining adjusted current earnings. For purposes of Chapter 2A of Subtitle A of the Code, interest on the Bonds, by virtue of being excluded from gross income under Chapter 1 of Subtitle A of the Code, is excluded from the modified adjusted gross income of individuals, from the adjusted gross income of estates and trusts, and from the net investment income of taxpayers that are subject to the tax imposed pursuant to Section 1411 of the Code (the “Affordable Care Tax”). The foregoing opinions are subject to the condition that the Consolidated Government complies with all requirements of the Code that must be satisfied subsequent to the issuance of the Bonds in order that the interest thereon be, or continue to be, excluded from gross income for federal income tax purposes. Failure to comply with certain of such requirements may cause the inclusion of the interest on the Bonds in gross income for federal income tax purposes (including the tax imposed by Chapter 2A of Subtitle A of the Code) to be retroactive to the date of issuance of the Bonds. In concluding that interest on the Bonds is excluded from gross income for federal income tax purposes (including the tax imposed by Chapter 2A of Subtitle A of the Code), Co-Bond Counsel will rely, as to questions of fact material to its opinion, upon the following items, without undertaking to verify any of them by independent investigation: (a) certified proceedings and other certifications of public officials furnished to it, (b) certifications furnished to it by or on behalf of the Consolidated Government (including certifications made in the tax certificate of the Consolidated Government and the certificate as to arbitrage matters of the Consolidated Government), and (c) representations of the Consolidated Government contained in such proceedings and in documents delivered in connection with the issuance of the Bonds. If certain of these items are incorrect, interest on the Bonds may become included in gross income for federal income tax purposes (including the tax imposed by Chapter 2A of Subtitle A of the Code) retroactive, in some cases, to the date of issuance of the Bonds. The Affordable Care Tax is imposed on individuals at the rate of 3.8% on the lesser of (1) net investment income and (2) any excess of the modified adjusted gross income over the applicable threshold amount. For individuals filing joint federal tax returns or as surviving spouses, the applicable threshold is $250,000; for married individuals filing separate returns, the applicable threshold is $125,000; and for other individuals, the applicable threshold is $200,000. This 3.8% tax is also imposed on estates and trusts on the lesser of (1) their undistributed net investment incomes and (2) any excess of their adjusted gross incomes over the dollar amount at which the highest tax bracket in Section 1(e) of the Code begins for the taxable year. Subject to the exceptions, conditions, and limitations set forth in the opinion of Co-Bond Counsel, interest on the Bonds is excluded from modified adjusted gross income, adjusted gross income, and net investment income for purposes of the Affordable Care Tax. Gain, however, if any, from the sale or other disposition of Bonds will be taken into account in such calculations. Co-Bond Counsel expresses no opinion regarding any other federal tax consequences arising with respect to the Bonds. In the further opinion of Co-Bond Counsel, the interest on the Bonds is exempt from State of Georgia income taxation. Co-Bond Counsel has not opined as to whether interest on the Bonds is subject to state or local income taxation in jurisdictions other than Georgia; interest on the Bonds may or may not be subject to state or local income taxation in jurisdictions other than Georgia under applicable state or local laws. Each purchaser of the Bonds should consult its own tax advisor regarding the tax-exempt status of the interest on the Bonds in a particular state or local jurisdiction other than Georgia. 99268384\V-5 -46- Collateral Federal Tax Consequences Ownership of the Bonds may result in collateral federal tax consequences to certain taxpayers, including, without limitation, financial institutions, property and casualty insurance companies, certain recipients of Social Security or railroad retirement benefits, foreign corporations operating branches in the United States, certain Subchapter S corporations, and taxpayers who may be deemed to have incurred or continued indebtedness to purchase or carry the Bonds. The following is a general description of certain of these consequences: 1. Interest on the Bonds is included in the adjusted current earnings of corporations, and such corporations may therefore be required to include as an adjustment in their calculation of alternative minimum taxable income 75% of the excess of adjusted current earnings over alternative minimum taxable income (determined without regard to this adjustment and prior to reduction for certain net operating losses). 2. No deduction is allowable for interest on indebtedness incurred or continued to purchase or carry the Bonds or, in the case of a financial institution, that portion of the owner’s interest expense allocated to interest on the Bonds. 3. Property and casualty insurance companies are required to reduce the amount of their deductible underwriting losses by 15% of their amount of tax-exempt interest, including interest on the Bonds. If the amount of this reduction exceeds the amount otherwise deductible as losses incurred, such excess may be includable in income. 4. Certain recipients of Social Security benefits and railroad retirement benefits will be required to include a portion of such benefits within gross income by reason of receipt or accrual of interest on the Bonds. 5. A branch-level tax is imposed on certain earnings and profits of foreign corporations operating branches in the United States, and interest on the Bonds may be included in the determination of such domestic branches’ taxable base on which this tax is imposed. 6. Passive investment income, including interest on the Bonds, may be subject to federal income taxation for any Subchapter S corporation that has Subchapter C earnings and profits at the close of the taxable year, if greater than 25% of the gross receipts of such Subchapter S corporation is passive investment income. 7. Payments of interest on the Bonds are subject to reporting to the Internal Revenue Service (the “IRS”) and to payees on Form 1099-INT (or successor form), and the Paying Agent (or its agent) may be required to withhold federal tax (referred to as “backup withholding”) from any such payment on a Bond, which is imposed at the rate of 28% of the gross amount of any such payment, if (i) the owner fails to furnish the Paying Agent (or its agent) his or her taxpayer identification number (“TIN”), the accuracy of which has been certified under the penalty of perjury, (ii) the Paying Agent (or its agent) has been notified by the IRS that the owner of the Bond has supplied an incorrect TIN, (iii) the IRS has notified the Paying Agent (or its agent) that the owner of the Bond has failed properly to report certain income to the IRS, or (iv) when required to do so, the owner of the Bond fails to certify under the penalty of perjury that he or she is not subject to backup withholding. The foregoing is not intended as a detailed or comprehensive description of all possible consequences of purchasing or holding the Bonds. Persons considering the purchase of the Bonds should consult with their tax advisor as to the consequences of buying or holding the Bonds in their particular circumstances. Changes in Federal and State Tax Law From time to time, legislative proposals may be made to change federal or state law that, if enacted, would eliminate the exclusion of interest on tax-exempt bonds from gross income for federal income tax purposes or any state law exemption or that would otherwise diminish the advantages of ownership of tax-exempt bonds for one or more categories of taxpayers for federal or state law purposes. Any such proposal could, in certain circumstances, even become effective with respect to tax-exempt bonds issued or purchased prior to enactment or announcement of the proposal. Recent federal tax proposals have included a surtax on a measure of income that included interest on tax-exempt bonds and a proposal that diminished the “tax value” of the tax exemption for higher-income taxpayers whose income as adjusted would be subject to federal income tax at higher marginal rates. Among these proposals is one included in the Obama Administration’s Fiscal Year 2017 Revenue Proposals. This Obama proposal would, in effect, limit the “tax value” of specified deductions and exclusions, including interest on federally tax-exempt bonds, to 28% of such items. These items would be added as modifications to a taxpayer’s adjusted gross income. If the marginal federal income tax rate(s) on this measure of income exceeds 28% for an affected taxpayer, an additional tax would be imposed on the amount of such items at a rate (or rates) equal to the excess of the taxpayer's abovementioned margin rate(s) over 28%. As so proposed, this proposal would be effective for taxable years beginning after 2016, including with respect to tax-exempt bonds issued before that date. This proposal, and 99268384\V-5 -47- possibly other proposals, if enacted, would adversely affect the ownership of federally tax-exempt bonds, including the ownership of federally tax-exempt bonds issued or purchased prior to enactment or announcement of the proposal. In addition, from time to time, administrative actions, including regulations, rulings, and other administrative authorities, may be announced or proposed and litigation may be commenced or threatened that, if they become a legal authority, could eliminate or diminish the advantages of ownership of tax-exempt bonds for one or more categories of taxpayers for federal or state law purposes. The mere existence or announcement of any such legislative proposal or commencement or threatening of any such administrative action or litigation could impair the marketability or market value of the Bonds, at least temporarily, whether or not it is ultimately enacted into law or becomes a legal authority. The opinion expressed by Co-Bond Counsel is based upon the U.S. Constitution and the Constitution of the State of Georgia, implemented by statutes enacted thereunder, and as interpreted by judicial, regulatory, and other administrative authorities existing as of the date of issuance and delivery of the Bonds. Co-Bond Counsel expresses no opinion as of any date subsequent thereto or with respect to any proposed or pending legislation or proposed, pending, or threatened administrative actions or litigation. Potential purchasers of the Bonds should consult their tax advisors regarding any pending or proposed legislation, administrative action, or litigation of the type referred to or characterized above as part of their investment decision and thereafter, as appropriate. State of Georgia Tax Reform Legislation During the 2012 legislative session, the Georgia General Assembly enacted legislation known as House Bill 386 (the “Tax Reform Act”). Georgia Governor Nathan Deal signed the Tax Reform Act into law on April 19, 2012. The Tax Reform Act provides a number of changes to Georgia’s tax laws that impact local governments in Georgia, including the Consolidated Government. These changes include the following:  Elimination of the state and local sales tax and the ad valorem tax on motor vehicles and the replacement of such taxes with onetime state and local title fees whenever any motor vehicle changes ownership on or after March 1, 2013. These title fees equaled 6.5% of the “fair market value” of the motor vehicle (less any trade-in value) for vehicles titled from March 1, 2013 through December 31, 2013, equaled 6.75% of the “fair market value” of the motor vehicle (less any trade-in value) for vehicles titled in 2014, and equal 7% of the “fair market value” of the motor vehicle (less any trade-in value) for vehicles titled in 2015 and thereafter. The revenues from these fees are allocated among state and local governments by formula.  Elimination of the state and local sales tax (except for any local sales tax for educational purposes) on the sales, use, storage, or consumption of energy used in manufacturing, subject to a four year phase in of 25% per year that began on January 1, 2013 and reached the full exemption on January 1, 2016; however, the Tax Reform Act permits each county to adopt an ordinance to levy and collect an excise tax upon the sale or use of energy used in manufacturing to make up for the sales tax revenues lost as a result of the imposition of the sales tax exemption described above.  Expansion of the definition of “dealer” required to collect local and state sales tax on internet transactions to include out-of-state vendors with affiliate relationships with Georgia vendors if gross sales in Georgia during the preceding 12 months exceeded $50,000.  Comprehensive revision of the income tax credit for the qualified donation of conservation real property, including the reduction of the cap of the conservation easement tax credit to $500,000. The Tax Reform Act also prohibits counties, cities, and consolidated governments from holding a conservation easement unless the encumbered property is located at least partly within the boundaries of such local government.  Reinstitution of sales tax holidays for the purchase of school supplies and energy-efficient or water efficient products. The Georgia General Assembly eliminated similar sales tax holidays for 2010 and 2011 as a result of the economic downturn. 99268384\V-5 -48- The Consolidated Government is currently uncertain as to the long-term impact that the Tax Reform Act will have on its revenues in future years as the various provisions of the Tax Reform Act become effective and the Tax Reform Act is fully implemented. In a letter dated March 19, 2012 addressed to the Georgia House Ways and Means Committee one day prior to the vote by the Georgia House of Representatives on the Tax Reform Act, the Department of Audits and Accounts of the State of Georgia cited a report from the Georgia State University Fiscal Research Center that estimated that the Tax Reform Act would result in a revenue decline for Georgia local governments of approximately $200 million in the aggregate during fiscal years 2013 through 2015, although actual results are not available. No assurance can be given that the revenue impact of the Tax Reform Act on Georgia local governments, including the Consolidated Government, will not be greater than such estimate. Validation Proceedings The State of Georgia instituted proceedings in the Superior Court of Richmond County, Georgia to validate the Bonds. The State of Georgia was the plaintiff in the proceeding, and the Consolidated Government was the defendant. A final judgment confirming and validating the Bonds was entered on July 11, 2016. Under Georgia law, the judgment of validation will be final and conclusive with respect to the validity of the Bonds against the Consolidated Government. Closing Certificates At closing of the sale of the Bonds, the Consolidated Government will deliver to the purchasers a certificate (1) that no litigation is pending or threatened against it which would have a material effect on the issuance or validity of the Bonds, the reimposition of the Sales Tax, or the levy and collection of an ad valorem tax to pay the Bonds or on the financial condition of the Consolidated Government and (2) that the information contained in this Official Statement does not contain any misstatement of a material fact and does not omit to state any material fact necessary to make the statements herein contained, in light of the circumstances under which they were made, not misleading. MISCELLANEOUS Rating Moody’s Investors Service, Inc. has assigned a rating of “Aa2” to the Bonds. The rating reflects only the view of the rating agency, and any desired explanation of the significance of the rating should be obtained from the rating agency at the following address: Moody’s Investors Service, Inc., 7 World Trade Center, 250 Greenwich Street, New York, New York 10007. Generally, a rating agency bases its rating on the information and materials furnished to it and on investigations, studies, and assumptions of its own. There is no assurance that such rating will remain unchanged for any given period of time or that it will not be revised downward or withdrawn entirely by the rating agency, if, in its judgment, circumstances so warrant. Any such downward revision or withdrawal of such rating may have an adverse effect on the liquidity and market price of the Bonds. Sale at Competitive Bidding The Bonds were offered by the Consolidated Government at competitive bidding on ____________, 2016, in accordance with the Notice of Sale. The interest rates shown on the cover page of this Official Statement are the interest rates to the Consolidated Government resulting from the award of the Bonds at a competitive bidding. The prices shown on the cover page of this Official Statement were furnished by the successful bidder for the Bonds. All other information concerning the nature and terms of any re-offering should be obtained from the successful bidder for the Bonds and not from the Consolidated Government. Financial Advisor The Consolidated Government has employed Davenport & Company LLC, Atlanta, Georgia, as its Financial Advisor in connection with the issuance of the Bonds. Independent Auditors The basic financial statements of the Consolidated Government as of December 31, 2015 and for the year then ended, attached hereto as Appendix A, have been audited by Mauldin & Jenkins, LLC, Macon, Georgia, independent certified public accountants, to the extent and for the period indicated in its report thereon, which appears in Appendix A. Such financial statements have been included herein in reliance upon the report of Mauldin & Jenkins, LLC 99268384\V-5 -49- Summary of Continuing Disclosure Certificate Definitions The following capitalized terms have the following meanings for purposes of the Disclosure Certificate: “Annual Report” means any Annual Report provided by the Consolidated Government pursuant to the provisions of the Disclosure Certificate described herein under the caption “MISCELLANEOUS - Summary of Continuing Disclosure Certificate -- Provision of Annual Reports and -- Content of Annual Reports.” “Bondholders” means the beneficial owners of the Bonds. “Dissemination Agent” means any Dissemination Agent designated in writing by the Consolidated Government and that has filed with the Consolidated Government a written acceptance of such designation. “EMMA” means the Electronic Municipal Market Access system of the MSRB. “Fiscal Year” means any period of twelve consecutive months adopted by the Consolidated Government as its fiscal year for financial reporting purposes and initially means the period beginning on beginning on January 1 of each calendar year and ending on December 31 of the same calendar year. “Listed Events” means any of the events listed in the provisions of the Disclosure Certificate described herein under the caption “MISCELLANEOUS - Summary of Continuing Disclosure Certificate -- Reporting of Significant Events.” “MSRB” means the Municipal Securities Rulemaking Board. “Rule” means Rule 15c2-12(b)(5) adopted by the Securities and Exchange Commission under the Securities Exchange Act of 1934, as the same may be amended from time to time. Provision of Annual Reports The Consolidated Government agreed in the Disclosure Certificate to, or to cause the Dissemination Agent to, not later than the last day of the seventh month after the end of each Fiscal Year (currently July 31), commencing with Fiscal Year 2016, provide to the MSRB in an electronic format as prescribed by the MSRB (which, as of the date hereof, is EMMA) an Annual Report that is consistent with the requirements of the provisions of the Disclosure Certificate described below under the caption “MISCELLANEOUS - Summary of Continuing Disclosure Certificate -- Content of Annual Reports.” Not later than fifteen business days prior to such date, the Consolidated Government agreed to provide the Annual Report to the Dissemination Agent (if other than the Consolidated Government). The Annual Report may be submitted as a single document or as separate documents comprising a package, and may cross-reference other information as provided in the provisions of the Disclosure Certificate described below under the caption “MISCELLANEOUS - Summary of Continuing Disclosure Certificate -- Content of Annual Reports”; provided that the audited financial statements of the Consolidated Government may be submitted separately from the balance of the Annual Report. If the Consolidated Government is unable to provide to the MSRB an Annual Report by the date required as described above, the Consolidated Government must send a notice to the MSRB in an electronic format as prescribed by the MSRB (which, as of the date hereof, is EMMA) of such failure. The Dissemination Agent is required to: (i) determine each year prior to the date for providing the Annual Report the appropriate electronic format prescribed by the MSRB for filing with the MSRB and the proper form for such filing; and (ii) if the Dissemination Agent is other than the Consolidated Government, file a report with the Consolidated Government certifying that the Annual Report has been provided pursuant to the Disclosure Certificate and stating the date it was provided. The Consolidated Government is required to promptly file a notice of any change in its Fiscal Year with the MSRB in an electronic format as prescribed by the MSRB (which, as of the date hereof, is EMMA). If the audit report specified in clause (1) of the provisions of the Disclosure Certificate described below under the caption “MISCELLANEOUS - Summary of Continuing Disclosure Certificate -- Content of Annual Reports” is not submitted as part of the Annual Report to the MSRB pursuant to the Disclosure Certificate, the Consolidated Government agreed to, or to cause the Dissemination Agent to, provide to the MSRB in an electronic format as 99268384\V-5 -50- prescribed by the MSRB (which, as of the date hereof, is EMMA) such audit report, together with the audited basic financial statements to which such audit report relates, when they are available to the Consolidated Government. Content of Annual Reports The Disclosure Certificate requires the Consolidated Government’s Annual Report to contain or incorporate by reference the following: (1) the Consolidated Government’s basic financial statements for the preceding Fiscal Year, which must be prepared in accordance with generally accepted accounting principles, as in effect from time to time, and which must be accompanied by an audit report, if available at the time of submission of the Annual Report to the MSRB pursuant to the Disclosure Certificate, resulting from an audit conducted by an independent certified public accountant or firm of independent certified public accountants in conformity with generally accepted auditing standards; (2) if generally accepted accounting principles have changed since the last Annual Report was submitted pursuant to the Disclosure Certificate and if such changes are material to the Consolidated Government, a narrative explanation describing the impact of such changes on the Consolidated Government; and (3) information for the preceding Fiscal Year regarding the following categories of financial information and operating data of the Consolidated Government: (A) the legal debt margin of the Consolidated Government, (B) the property tax digest of the Consolidated Government, (C) the millage rates of the Consolidated Government, (D) the property tax levies and collections of the Consolidated Government, (E) the estimated value of total tax executions owned by the Consolidated Government, (F) the ten largest taxpayers of the Consolidated Government, (G) the Consolidated Government’s General Fund tax revenues by source, (H) the analysis of funding progress of the Consolidated Government’s defined-benefit pension funds, and (I) the insurance coverage of the Consolidated Government. Any or all of the items listed above may be incorporated by reference from other documents, including official statements of debt issues of the Consolidated Government or related public entities, which are available to the public on the MSRB’s Internet Web site or filed with the Securities and Exchange Commission. The Consolidated Government must clearly identify each such other document so incorporated by reference. Reporting of Significant Events The Disclosure Certificate governs the giving of notices of the occurrence of any of the following events with respect to the Bonds: (1) Principal and interest payment delinquencies; (2) Non-payment related defaults, if material; (3) Unscheduled draws on debt service reserves reflecting financial difficulties; (4) Unscheduled draws on credit enhancements reflecting financial difficulties; (5) Substitution of credit or liquidity providers, or their failure to perform; (6) Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other material notices or determinations with respect to the tax status of the Bonds, or other material events affecting the tax status of the Bonds; (7) Modifications to rights of Bondholders, if material; (8) Bond calls, if material, and tender offers; (9) Defeasances; (10) Release, substitution, or sale of property securing repayment of the Bonds, if material; (11) Rating changes; 99268384\V-5 -51- (12) Bankruptcy, insolvency, receivership, or similar event of the Consolidated Government; (13) The consummation of a merger, consolidation, or acquisition involving the Consolidated Government or the sale of all or substantially all of the assets of the Consolidated Government, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to such actions, other than pursuant to its terms, if material; and (14) Appointment of a successor or additional trustee or the change of name of a trustee, if material. For purposes of the event identified in clause 12, the event is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent, or similar officer for the Consolidated Government in a proceeding under the U.S. Bankruptcy Code or in any other proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction over substantially all of the assets or business of the Consolidated Government, or if such jurisdiction has been assumed by leaving the existing governing body and officials or officers in possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of reorganization, arrangement, or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the Consolidated Government. If the Consolidated Government obtains knowledge of the occurrence of a Listed Event, the Consolidated Government has agreed to file in a timely manner not in excess of ten business days after such occurrence a notice of such occurrence with the MSRB in an electronic format as prescribed by the MSRB (which, as of the date hereof, is EMMA). Notwithstanding the foregoing, notice of Listed Events described in clauses 8 (other than tender offers) and 9 need not be given under the Disclosure Certificate any earlier than the notice (if any) of the underlying event is given to the owners of the affected Bonds pursuant to the Bond Resolution. Termination of Reporting Obligation The Consolidated Government’s obligations under the Disclosure Certificate will terminate upon the legal defeasance, prior redemption, or payment in full of all of the Bonds. Dissemination Agent The Consolidated Government may, from time to time, appoint or engage a Dissemination Agent to assist it in carrying out its obligations under the Disclosure Certificate, and may discharge any such Dissemination Agent, with or without appointing a successor Dissemination Agent. Amendment; Waiver Notwithstanding any other provision of the Disclosure Certificate, the Consolidated Government may amend the Disclosure Certificate, and any provision of the Disclosure Certificate may be waived, if (a) such amendment or waiver is made in connection with a change in circumstances that arises from a change in legal requirements, change in law, or change in the identity, nature, or status of the obligor on the Bonds, or type of business conducted; (b) such amendment or waiver does not materially impair the interests of the Bondholders, as determined either by an unqualified opinion of nationally recognized bond counsel filed with the Consolidated Government or by the approving vote of the Bondholders owning more than two-thirds in aggregate principal amount of the Bonds outstanding at the time of such amendment or waiver; and (c) such amendment or waiver is supported by an opinion of counsel expert in federal securities laws, to the effect that such amendment or waiver would not, in and of itself, cause the undertakings in the Disclosure Certificate to violate the Rule if such amendment or waiver had been effective on the date of the Disclosure Certificate but taking into account any subsequent change in or official interpretation of the Rule, as well as any change in circumstances. If any provision of the Disclosure Certificate described herein under the caption “MISCELLANEOUS - Summary of Continuing Disclosure Certificate -- Content of Annual Reports” is amended or waived, the first Annual Report containing any amended, or omitting any waived, operating data or financial information must explain, in narrative form, the reasons for the amendment or waiver and the impact of the change in the type of operating data or financial information being provided. 99268384\V-5 -52- If the provisions of the Disclosure Certificate described herein under the caption “MISCELLANEOUS - Summary of Continuing Disclosure Certificate -- Content of Annual Reports” specifying the accounting principles to be followed in preparing the Consolidated Government’s financial statements are amended or waived, the Annual Report for the year in which the change is made must present a comparison between the financial statements or information prepared on the basis of the new accounting principles and those prepared on the basis of the former accounting principles. The comparison must include a qualitative discussion of the differences in the accounting principles and the impact of the change in the accounting principles on the presentation of the financial information, in order to provide information to the Bondholders to enable them to evaluate the ability of the Consolidated Government to meet its obligations. To the extent reasonably feasible, the comparison must also be quantitative. The Consolidated Government must file a notice of the change in the accounting principles with the MSRB in an electronic format as prescribed by the MSRB (which, as of the date hereof, is EMMA) on or before the effective date of any such amendment or waiver. Additional Information Nothing in the Disclosure Certificate will prevent the Consolidated Government from disseminating any other information, using the means of dissemination set forth in the Disclosure Certificate or any other means of communication, or including any other information in any Annual Report or notice of occurrence of a Listed Event, in addition to that which is required by the Disclosure Certificate. If the Consolidated Government chooses to include any information in any Annual Report or notice of occurrence of a Listed Event in addition to that which is specifically required by the Disclosure Certificate, the Consolidated Government will have no obligation under the Disclosure Certificate to update such information or include it in any future Annual Report or notice of occurrence of a Listed Event. Default In the event of a failure of the Consolidated Government to comply with any provision of the Disclosure Certificate, any Bondholder may take such actions as may be necessary and appropriate, including seeking mandamus or specific performance by court order, to cause the Consolidated Government to comply with its obligations under the Disclosure Certificate. A default under the Disclosure Certificate will not be deemed an “event of default” or “default” under the Bond Resolution, and the sole remedy under the Disclosure Certificate in the event of any failure of the Consolidated Government to comply with the Disclosure Certificate will be an action to compel performance. A court may decide not to order the specific performance of the covenants contained in the Disclosure Certificate. Identifying Information All documents provided to the MSRB pursuant to the Disclosure Certificate will be accompanied by identifying information prescribed by the MSRB. Additional Information Use of the words “shall,” “must,” or “will” in this Official Statement in summaries of documents or laws to describe future events or continuing obligations is not intended as a representation that such event will occur or obligation will be fulfilled but only that the document or law contemplates or requires such event to occur or obligation to be fulfilled. Any statements made in this Official Statement involving estimates or matters of opinion, whether or not so expressly stated, are set forth as such and not as representations of fact, and no representation is made that any of the estimates or matters of opinion will be realized. Neither this Official Statement nor any statement which may have been made orally or in writing is to be construed as a contract with the owners of the Bonds. 99268384\V-5 -53- CERTIFICATION The execution and delivery of this Official Statement, and its distribution and use, have been duly authorized and approved by the Consolidated Government. AUGUSTA, GEORGIA By: Mayor 99268384\V-5 APPENDIX A FINANCIAL STATEMENTS OF THE CONSOLIDATED GOVERNMENT The basic financial statements of the Consolidated Government as of December 31, 2015 and for the year then ended, included as this Appendix A, have been audited by Mauldin & Jenkins, LLC, Macon, Georgia, independent certified public accountants, to the extent and for the period indicated in its report thereon, which appears in this Appendix A. Such financial statements have been included herein in reliance upon the report of Mauldin & Jenkins, LLC [Remainder of Page Intentionally Left Blank] 99268384\V-5 APPENDIX B FORM OF LEGAL OPINION The form of Legal Opinion included as this Appendix B has been prepared by Dentons US LLP and Nowell Sparks, LLC, both of Atlanta, Georgia, Co-Bond Counsel, and is substantially the form to be given in connection with the delivery of the Bonds. [Remainder of Page Intentionally Left Blank] 99268384\V-5 SUMMARY OF CONTENTS 1 Page Introduction ............................................................................ 1 Plan of Financing ..................................................................... The Bonds ................................................................................ The Consolidated Government ................................................ Consolidated Government Debt Structure ............................... The Sales Tax........................................................................... Consolidated Government Ad Valorem Taxation .................... Consolidated Government Financial Information .................... Legal Matters ........................................................................... Miscellaneous .......................................................................... Certification ............................................................................. Appendix A: Financial Statements of the Consolidated Government .................................. A-1 Appendix B: Form of Legal Opinion ................................ B-1 $[AMOUNT]* AUGUSTA, GEORGIA General Obligation Bonds, Series 2016 OFFICIAL STATEMENT No dealer, broker, salesman, or other person has been authorized to give any information or to make any representations, other than those contained in this Official Statement, and, if given or made, such other information or representations should not be relied upon as having been authorized by the Consolidated Government. This Official Statement does not constitute an offer to sell or the solicitation of an offer to buy, nor shall there be any sale of the Bonds by any person in any jurisdiction in which it is unlawful for such person to make such offer, solicitation, or sale. The delivery of this Official Statement at any time does not imply that the information herein is correct as of any time subsequent to this date. Dated: ___________, 2016 1 See detailed “TABLE OF CONTENTS” on pages (i) and (ii). *Preliminary, subject to change. Commission Meeting Agenda 12/6/2016 2:00 PM Motion to approve transfer of funds to cover Workers’ Compensation claim expenses through the end of 2016 Department:Finance Department:Finance Caption:Motion to approve transfer of funds to cover Workers’ Compensation expenses through the end of 2016. (Approved by Finance Committee November 28, 2016) Background:Due to a number of serious injuries occurring in several departments during the last 2-3 years as well as the general increased cost of medical expenses, we are experiencing a substantial increase in medical treatment costs (hospital stays/major surgeries) and indemnification expenditures (loss time benefits). All available resources for reducing costs are in place, i.e. bill review, use of generic drugs, returning employees to modified duty, etc. While the number of claims through October is comparable to the same time frame last year, the costs have increased from $1.8 million in 2015 to $2.4 million this year. Analysis:Workers’ Compensation is a State mandated program and all associated costs must be paid within a specific time frame. Financial Impact:Estimated amount of funding necessary to cover 2016 claims through year end is $600,000. Alternatives:No alternatives; the payment of claims is mandated by state law. Recommendation:Approve requested transfer of funds in order to pay Workers’ Compensation claims/settlement for the remainder of 2016 up to $600,000. Approve reallocation from Risk Management Damage Expense budget to help offset the overage. With 2 months remaining, this amount may be $100,000 depending on actual expenses. Funds are Available Necessary transfers from fund balance: 101 General Fund Cover Memo in the Following Accounts: $198,000 273 Law Enforcement $204,000 274 Fire Protection $132,000 506 Utilities $ 66,000 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 12/6/2016 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting of the Commission held November 15, 2016 and Special Called Meeting November 28, 2016. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda Commission Chamber - 1111512016 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Lockett, Guilfoyle, Sias, Frantom, M. Williams, Smith, Fennoy, D. Williams (participating by telephone), Hasan and Davis, members of Augusta Richmond County Commission. INVOCATION: Dr. C. William Joyner, Jr., Pastor, Broadway Baptist Church. PLEDGE OF ALLEGIANCE TO T}IE FLAG OF TIIE LTNITED STATES OF AMERICA. PRESENTATTON(S) A. Presentation by General Aviation Commission Airport regarding Daniel Field Item Airport. (Requested by Commissioner Dennis Williams) Action: None lB ItemAnprovalsheet,html Motions Motion; ""-- Motion Textr ype Presentation is made by Mr. Jeff Wells of the General Aviation Commission. Five (5) minute time limit per delegation DELEGATIONS B. Mr. Roy Simkins regarding New Savannah Made Seconded MotionBy By Result Bluff Lock and Dam. (Requested by Commissioner Marion Williams) Item Action: None IB ItemAoorovalsheet.html Motions Motion Made Seconded MotionMotion TextType rrrvrrvrr r var By By Result Presentation is made by Mr. Leroy Simkins. C. Ms. Josephine Green Item RE: Parking spaces at3ll East Boundury, Augusta, GA Action: None B Josephine Green ll-lS.pdf Made Seconded MotionBy By Result Ms. Green did not appear before the Commission and will be rescheduled to appear at alater date. CONSENT AGENDA (Items l-22) PLANNING 1. SA-51- A request for concurence with the Augusta Georgia Planning Item Commission to approve a petition to amend the Land Subdivision Regulations Action: for Augusta Georgia by amending the following sections: Section 302 - Approved Development Plan - require multiple access points and interconnectivity to unsubdivided lands. Section 400 - General Standards for Streets - require multiple access points and interconnectivity to unsubdivided lands and length of cul-de-sacs. lB ItemApprovalsheet.html Motions Motion Motion Textlype lB sa-5l.odf lB ItemAporovalsheet.html Motions []11"t Motion Text Made By Seconded By Motion I YPe ^-----'--- -J Result Motion to aoprove Approve m:l*[if]-y. ffffi,:'J,"*"' fr",[H#l;"' passes 2. Z-16-37-SP - A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions listed below a petition by Steve Gindlesperger, on behalf of Lakemont Presbyterian Church, requesting a Special Exception to establish a church per Section 26-l (a) of the ComprehensiveZoning Ordinance for August4 Georgia affecting property containing approximately 5.72 acres and is known as 411 Pleasant Home Road. Tax Map 016-0-048-00-0 DISTRICT 7 l. A field delineation of floodplain and wetlands must be performed prior to submission of a site plan. 2. Improve the internal driveway to meet the standards applicable to a private road, including a minimum paved width of 25 feet (31 feet preferable), and provide a Private Road Maintenance Agreement for both properties prior to issuance of a Certificate of Occupancy for the church. 3. No parking signs should be erected along the existing driveway / new private road. 4. Based on the Engineering Department recommendations upgrades, paid for by the applicantldevelop, may be required to improve Pleasant Home Road to include a left turn center lane heading northbound, and deceleration lane and acceleration lanes for the intemal driveway. 5. Every effort be made to ensure that the existing driveway at Pleasant Home Road be aligned as closely as possible with Sugar Mill Road, the intersecting street across Pleasant Home Road. 6. The project site plan must comply with all development related ordinances and regulations in effect at the time of site plan review. 7. Redevelopment of the site will trigger compliance with provision of the Tree Ordinance. Item Action: Approved B z-16-37.ndf B ltemAoorovalsheet.html Motions Motion Motion Textr ype Made By Seconded By Motion Result Motion to approve. Approve Mr. D. V/illiams out. commissioner commissioner Motion passes g-0. william Lockett Grady Smith Passes 3. Z-16-38-SP - A request for concurrence with the Augusta Georgia Planning Item Commission to approve with the conditions listed below a petition by Nadine Action: Pulling, PH.D. requesting a Special Exception to establish a Family Personal Approved Care Home per Section 26-l (h) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 0.24 aqes and known as 2511 Dexter Road. Tax Map 108-0-238-00-0 DISTRICT 5 1. The home shall be staffed in three (3) 8-hour shifts on a 7-day,24-hour basis with no staff sleeping in the home. 2. A private room shall be provided for staff to conduct business. 3. No more than four (4) clients are permitted to reside in the home based on the number and size of the existing bedrooms. 4. In order to continue to maintain a local business license, the applicant must continue to maintain a license with the State of Georgia, proof of compliance with the minimum requirements of Chapter I I1.8-62.01 of the O.C.G.A must be adhered to, and the applicant must provide updated Fire department compliance for four (4) clients, and all must be provided within six (6) months of approval of this Special Exception request, or the Special Exception is void. 5. If wheelchair bound persons reside in the residence all2010 ADA Standards for Accessible Design requirements must be met, including but not limited to: a. All doorways must be at least 3 ft. wide. b.At least one bathroom that permits a wheelchair dependent person to use all bathroom facilities unimpeded must be provided. 6. All conditions must be met prior to adding the fourth client to the personal care home.7. lf approved, staffwill review the most recent area crime report to determine whether the use should continue to operate following one (l) year of the effective date of approval. E z-16-38.odf B ItemAoorovalsheet.html Motions Motion;-'-".. Motion TextI ype seconded By f."rtir'Made By Motion to approve. rr^*_:^^:^.^^- r\^**:^^2^^^_ Approve Mr. D. Williams out. commissioner commissioner Motion passes g-0. william Lockett Grady smith Passes 4. Z-16-39-SP - A request for concurrence with the Augusta Georgia Planning ltem Commission to approve with the conditions listed below a petition by Nadine Action: Pulling, PH.D., on behalf of Andy Pivovaroff requesting a Special Exception to Approved establish a Family Personal Care Home per Section 26-l (h) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 0.25 acres and known as 2541West Kensington Drive. Tax Map 107-0-521-00-0 DISTRICT 5 l. The home shall be staffed in three (3) S-hour shifts on a7-day,24-hour basis with no staff sleeping in the home. 2. A private room shall be provided for staff to conduct business. 3. No more than four (4) clients are permitted to reside in the home based on the number and size of the existing bedrooms. 4. A satisfactory inspection from all applicable building inspection officials and a re-inspection by Code Enforcement must be obtained within six (6) months and prior to the applicant obtaining a local business license from Augusta, Georgia or the Special Exception is void. 5. The applicant will have to obtain a license with the State of Georgi 4 and proof of compliance with the minimum requirements of Chapter 111 .8-62.01 of the O.C.G.A must be provided within six (6) months and the applicant must obtain a local business license from Augusta, Georgia or the Special Exception is void. 6. If wheelchair bound persons reside in the residence all 2010 ADA Standards for Accessible Design requirements must be met, including but not limited to: a. All doorways must be at least 3 ft. wide. b. At least one bathroom that permits a wheelchair dependent person to use all bathroom facilities unimpeded must be provided. 7. All conditions must be met prior to moving residents into the personal care home. 8. If approved, staff will review the most recent area crime report to determine whether the use should continue to operate following one (1) year of the effective date of approval. B z-16-39.pdf lE ltemApprovalsheet.html Motions Motion ="""" Motion Text'r'ype Seconded By Motion ResultMade By Motion to approve. Approve Mr. D. Williams out. commissioner commissioner Motion passes g_0. william Lockett Grady smith Passes 5. Z-16-40 - A request for concuffence with the Augusta Georgia Planning Item Commission to approve with the conditions listed below a petition by Columbia Action: Ventures LLC & Augusta Housing 8L Development, on behalf of Approved Kamloops/Shoshone LLC & Augusta Land Bank Authority, requesting a changeof zoning from Zones B-2 (General Business), R-3C (Multiple-family Residential) and R-2 (Two-family Residential) to Zone PUD (Planned Unit Development) to establish a mixed use development affecting the following property: Tract A: Beginning at a point located on the southeast right-of-way line of the intersection of Wrightsboro Road and McCauley Street containing three parcels with approximately 4.97 acres made up of 35 existing tax parcels. A complete list of addresses and tax parcels is available in the office of the Planning and Development Department. DISTRICT 1 Tract B: Beginning at apoint located where the northwest right-of-way line of McCauley Street intersects the southeast right-of-way line of Railroad Avenue containing approximately 2.44 acres known as 1492, 1494 and 1482 Railroad Avenue. TaxMap 045-4-215-01-0, 045-4-208-00-0 and 045-4-212-00-0 DISTRTCT Il. The project should adhere to the concept plan dated September 30,2016 and submitted with the rezoning application. Major components of the concept plan include: a. Maximum number of buildings will be six (6) buildings; maximum number of units will be 221 units. b. Height of buildings will be four (4) storiesfor Building I and three (3) stories for all other buildings within the development. c. No more than eight (8) ground-floor units in Building l, facing Wrightsboro Road, may be used for commercial purposes. d. Open space must consist of a minimum of 2.39 acres and be a minimum of 32.19% of the overall development. e. 384 surface parking spaces; 10Yo of these parking spaces for compact parking spaces. f. Leasing space, a pool, a fitness center, a club room and business center amenities must be provided within the overall development. g. Sustainable features such as trees and shrubs, streetscape furniture, lighting, bicycle parking spaces, green stormwater management techniques, pocket parks, a dog park and areas improved for aesthetic appeal. 2. All new or relocated water and sewer lines must be approved by the Augusta Utilities Department prior to the submittal of a site plan. 3. Power for the project should be installed underground if feasible. 4. A right-in / right-out only turn lane be installed at the McCauley Street / Wrightsboro Road intersection according to specifications from the Augusta Traffic Engineer. 5. A five (5) foot sidewalk be installed along the project side of Wrightsboro Road and on both sides of McCauley Street within the project area. Five (5) foot sidewalks will also be constructed throughout the deveiopment pursuant to the Concept Plan submitted with the rezoning application. 6. Adherence to the Preliminary Tree / Landscape sketch submitted october 19, 2016 as part of the rezoning package; any minor deviations from the Preliminary Tree lLandscape Sketch must be approved by the Planning Director prior to the submittal of a Site Plan for the development. 7. PUD Documents must be submitted prior to final site plan approval I commencement of construction. Motion to approve. Approve IvIr. D. Williams out. commissioner commissioner Motion passes g-0. william Lockett Grady Smith Passes PUBLIC SERVICES 6. Motion to approve the 2017 Cooperative Agreement with CSRA Regional Item Commission for Senior Nutrition Services for Augusta, GA. (Approved by Action: Public Services Committee November 8, 2016) Approved @ z-16-40.pdf lB ItemAnorovalsheet.html Motions Motion Motion Textrype IB Coooerative Asreement_F\' 17.ndf lE ItemAnorovalsheet.html Motions Motion;-'--.. Motion Textr ype Approve Motion to approve. IVIr. D. Williams out. Made By Made By Commissioner William Lockett Seconded By Motion Result seconded By Motion Result Commissioner Grady Smith Passes Motion Passes 9-0. 7. Motion to renew the Sec. 53l l Rural Transit grant application between the Item Georgia Department of Transportation (GDOT) and Augusta, Georgia for July l, Action: 2017 to June 30,2018. (Approved by Public Services Committee November Approved 8,2016) B New Grant Proposal Application.pdf lE Additional Informetion for Transit Department.pdf B ItemAnprovalsheet.html seconded By f.'rtil Motion to approve' commissioner commissionerApprove Mr. D. Williams out. ;;:il':'_::::';',- :"lll'_':]:-".',:"^ Passes Motion passes 9-0. William Lockett Grady Smith 8. Motion to approve New Application: A.N. 16-36: request by Milton L. Allen Item II for an on premise consumption Liquor License to be used in connection with Action: American Legion Screen and Ramsey Post 505 located at 1678 15th Street. Approved There will be Dance. District 1. Super District 9. (Approved by Public Services Committee November 8,2016) Motions Motion Motion Textr ype lE Ameriran Leqion Post 505.ndf lE ItemApprovalsheet.html Motions Motion-^"""" Motion Text'l'ype Seconded By Motion Result Made By Made By Motion to approve. Approve IvIr. D. Williams out. commissioner commissioner Motion passes g-0. william Lockett Grady Smith Passes 9. Motion to approve a request by the Planning & Development Department to Item renew all the existing Alcohol Beverage Licenses in the City of Augusta. This Action:will include all Adult Entertainment Establishments. There will be Sunday Approved Sales. There will be Dance. Districts 1 thru 8. Super Districts 9 and 10. (Approved by Public Services Committee November 8,2016) lB Alcohol Renewal 20l7.ndf lE ItemAoorovalsheet.html Motions []li" Motion rext Made By seconded By f;iiiI ype Motion to approve' commissioner commissionerApprove IvIr. D. Williams out. ;;;,:_;::i_^* ;:::- ::;'^ Passes Motion passes 9-0. William Lockett Grady Smith 10. Motion to approve McCarthy Improvement Company Contract Modification Item #5 - Rehabilitate Air Carrier and General Aviation Apron. (Approved by Action: Public Services Committee November 8, 2016) Approved B AGs - RAMP Co s.pdf E ltemAoorovalsheet.html Motions X:tl"' Motion Text Made By Seconded By MotionIYPe -''--- -r ---"----- -J Result Motion to approve' commissioner commissionerApprove Mr. D. Williams out. .]]iii'l:..:::ll:,- :""';'J'oo'"""^ Passes Motion passes 9-0. William Fennoy Ben Hasan 11. Motion to approve Beam's Contracting Change Order #6 - Southwest Item Development Area Access Road. (Approved by Public Services Committee Action: November 8,2016). Approved lE Contrrcf Modification 6 Rermc ('nnfruafina-Siona.l n,lf IB ltemAoorovalsheet.html Motions X:j*1'" Motion Text Made By seconded By Motion'l'YPe -''--- -r Result Motion to approve. Approve Mr. D. Williams out commissioner commissioner Motion passes g-0. william Lockett Grady Smith Passes 12. Motion to approve the contract with McC arthy Improvement Company for the ltem Reconstruction & Extension of Taxiway A Bid Item 16-209 (Approved by Action: Public Services Committee November 8, 2016)Approved B Contract TW A FINAL.pdf IE l6-209 Request to Advertise - Revised.pdf B 16-209 TAB.pdf E Mandatorv Pre-Bid Conference Attendees.odf B Recommendation-Letter-from-Consultant odf B Recommendation Letter from Department.pdf E f,xtended Tabulrtion Sheet.odf B Mail List and Demandstar Planholders.pdf E DBE Information.pdf B ItemAonrovalsheet.html Motions +#1" Motion rext Made By Seconded By ffiiil Motion to approve. Approve Mr. D. Williams out commissioner commissioner Motion passes g-0. william Lockett Grady Smith Passes 13. Motion to adopt a Memorandum of Understanding for Professional Services ltem related to Public Art between the Greater Augusta Arts Council and Augusta, Action: Georgia. (Approved by Public Services Committee November 8,2016) Approved lB GAAC Public Art MOtl with Citv of Auqusta.docx lB ItemAnnrovalsheet.html Motions f#:" Motion rext Made By Seconded By #rlil Motion to approve. Approve Mr. D. williims out commissioner commissioner Motion passes g-0. william Lockett Grady Smith Passes 14. Motion to approve the Greater Augusta Arts Council's Public Art Policy dated Item l0-18-2016. (Approved by Public Services Committee November 8, 2016) Action: Approved E Public Art Policv October 20l6.docx B ItemAnnrovalsheet.html Motions Motion Motion Type Motion Text Made By Seconded By Result Motion to approve. Approve Mr. D. Williams out commissioner commissioner Motion passes g-0. william Lockett Grady smith Passes 15. Motion to approve a Resolution authorizing the filing of an application for Item Fiscal Year 2018 Federal Transit Administration (FTA) Section 5303 Action: Metropolitan Planning Grant. (Approved by Public Services & Approved Finance Committees November 8, 2016) Motion to approve' commissioner commissionerApprove Mr. D. Williams out. ;;:,, -:::^l;l- :::';.-'_"-"::;l-' Passes Motion passes 9_0. William Lockett Grady Smith 16. Motion to approve a request by Amy JoAnn Pollock for a Therapeutic Item Massage Operators License to be used in connection with Hand Over Stress Action: located at 601 Shartom Dr. District 7. Super District 10. (Approved by Approved Public Services Committee November 8, 2016) E Authorizing Resolution ll-15-l6.pdf E ltemApprovalsheet.html Motions Motion;- ---- Motion Textrype E Amv J Pollock Massase Theraoist.pdf IB ItemAnnrovalsheet.html Motions Motion Motion Textrype Made By Seconded By Made By Seconded By Motion Result Motion Result Motion to approve. Approve Mr. D. Williams out commissioner commissioner Motion passes g-0. william Lockett Grady Smith Passes ADMINISTRATIVE SERVICES 17. Motion to approve the purchase of 9 F-I50 4X4 Trucks for Engineering-Storm Item Water Division, supporting Maintenance Coordinators, using Storm Water Action: Capital, fund 581. Bid ltem 16-235 (Approved by Administrative Services Approved Committee November 8, 2016) E Teb Sheet -F150 4X4 Storm Wtr.xlsx E 16-235 ITB ro Paper Revised.pdf B 16-235 TABI]LATIoN oFFICIAL.Ddf IB 16-235 Denertment Recommendetion of Awarad.pdf E Mail List and Demandster_Planholders.pdf Ie ItemApprovalsheet.html Motions X:j*1'" Motion Text Made By Seconded By MotionI'ype -'---- -'t --------- -r Result Motion to approve. Approve Mr. D. Williims out commissioner commissioner Motion passes g_0. william Lockeff Grady smith Passes 18. Motion to approve proposed changes to the Augusta Commission's Rules of Item Procedures as recommended from the Rules Subcommittee. (Approved by Action: Administrative Services Committee November 8, 2016) Approved B Summarv of Chanses Prooosed bv the Rules Sub-Committee.odf E Rules of Procedure for the Aususta Georsia Commission.ndf B Rules of Procedure for the Aususta Georqia Commission Redline Version.odf E ItemApprovalsheet.html Motions Motion rr 1. m Motion-^""-"" Motion Text Made By Seconded By'I'ype -'---- -'t --------- -r Result Motion to approve. Mr. D. Williams out. Approve x;*H,ili;,.. $",ll,T#i::fu 3:#I'#iil.' passes Wayne Guilfoyle. Motion Passes 8-1. PUBLIC SAFETY 19. Motion to approve an addendum to Juvenile Justice Incentive Grant MOU Item Agreement with Community Solutions, Inc. Grant #Y17-8-002.(Approved by Action: Public Safety Committee November 8, 2016) E Attachments---Juvenile Court.odf IB ItemAonrovalsheet.html Approved Motions X:jtl" Motion Text Made By seconded By MotionType Result Motion to approve' commissioner commissionerApprove Mr. D. Williams out ,+ ;:::.::;-' Passes Motion Passes 9-0. william Lockett Grady Smith 20. Motion to approve Agreement with Harris Computer to Update Configuration Item and Capability of Existing System. (Approved by Public Safety Committee Action: November 8,2016) Approved B CitWiew License and SuDDort Asreement Aususta GA Clean l0l420l6.docx E Citwiew Sen,ices Asreement Auqustr 10132016 Clean.docx E Augusta Select Sample Proiect Plan.pdf IB ItemAnorovalsheet.html Motions H:'1"' Morion Text Made By seconded By f."r|f'rype Motion to approve. Approve M#Y*'f3;s; fi,"'il'ffilffi:- 3:ffffii,i.' Passes ENGINEERING SERVICES 21. Motion to approve professional services contract with WK Dickson for Item Phases I and 2 of the Camp Hancock Sewer Basin Outfall IRP in the amount Action: of $313,150.00. (Approved by Engineering Services Committee November Approved 9,2016) IB Director memo-siqned-Camp Hancock IRP-Phase I Desiqn-!\'K Dickson.pdf g 20150325 UB 2015-016 ARC Approvat letter.pdf E 2016-10-13 Camp Hancock-Basin-Outfalt_IRP-Phase l-Desisn-Proposal.pdf B Camo Hancok Basin-Map.ndf E ItemAoorovatsheet.html Motions ffit:"' Motion Text Made Bv seconded Bv f;tJi," Approve Motion to approve. Commissioner Commissioner T Mr. D. Williams out. william Lockeff GrJr--iltth-^ Passes Motion Passes 9-0. PETITIONS AND COMMUNICATIONS 22. Motion to approve the minutes of the regular meeting of the Commission Item held November 1,2016 and Special Called Meeting November 812016. Action: Approved lB Reeular Commission Mectinp November I 20l6.odf E Called Commission Meetins November 8 20l6.odf IB ItemAoorovalsheet.html Motions H:'1"' Motion Text Made By seconded By Motion'l'ype Result Motion to approve' commissioner commissionerApprove Mr. D. Williams out Motion passes g-0. william Lockett Grady Smith ' Pu""' ,f ***END CONSENT AGENDA?I'T** AUGUSTA COMMISSION tut5t20t6 AUGUSTA COMMISSION REGULAR AGENDA tutst20t6 (Items 23-27) PUBLIC SERVICES 23. Motion to approve the FY 2017 Transit Planning Services contract between Item August4 Georgia and the Georgia Department of Transportation. Action: Approved E ItemApprovelsheet.html Motions Y:jt1"Il Motion Text Made By Seconded By MotionIype *------- -r Result Motion to approve. Mr. D. Williams out. Voting No: Commissioner A ---^-.^ Ben Hasan, Commissioner Commissioner rApprove co--lsion., william Fennoy w"iirir- i"rf n Passes Marion Williams. Motion Passes 7-2. Motions Motion Motion TextI vDe Substitute motion to refer this item back to committee. Mr. D. Williams out. Voting No: Commissioner Mary Davis,Defer Commissioner William Fennoy, Commisioner Sean Frantom, Commissioner Wayne Guilfoyle, Commissioner William Lockett. Motion Fails 4-5. B Huntins Doss.ndf E ItemAoorovalsheet.html Motions Motion----"- Motion TextI ype Motion to approve. Approve Mr. D. Williams out. Motion Passes 9-0. Made By Seconded By Motion Result Commissioner Ben Hasan CommissionerMarion Fails Williams PUBLIC SAFETY 24. Motion to authorize the Law Department to prepare a proposed amendment Item for the Animal Services ordinance adopted earlier this year to incorporate Action: recent changes to state law and to amend the Animal Services Advisory Board Approved By-Laws Section XX. (No recommendation from Public Safety Committee November 8,2016) Made By Commissioner Ben Hasan Seconded By Motion Result Commissioner william Lockeff Passes F'INANCE 25. Motion to approve proposed FY 2017 budget for Augusta Georgia. Item Action: Approved e budget resolution -20l7.pdf IB ItemAoprovrlsheet.html Motions Motion Motion;----- Motion Text Made By Seconded By ii.."ir"lype Motion to approve the 2017 budget as recommended by the Administrator. Voting No:Commissioner Commissioner Approve Lr#_?illi;. Ntlf3f ;:fffil:f*' passes Sean Frantom, Commissioner Wayne Guilfoyle, Commissioner Marion Williams. Motion Passes 6-4. Motions X:j*1" Motion Text Made By Seconded B Motion Type rvrorlorl r €Xr lYraoe l,y seconoeo l,y Result Motion to approve supporting the call for the question to stop debate. Voting No: Commisioner Sean Frantom, Approve commissioner wayn. S::S:::'-o"t commissioner n- , - - - Guilfoyle, Commissioner lJen Hasan Sammie Sias Passes Dennis Williams, Commissioner Marion Williams. Motion Passes 6-4. APPOINTMENT(S) 26. Motion to approve the appointment of Mr. Butch Gallop to the Augusta Item Economic Development Authority to the seat held by Ron Brown. (Requested Action: by Commissioner Bill Fennoy) Approved lE ll'ilbert Gallop Telent Bank Form.pdf E Development Authoritv of Richmond County .ndf lB ItemAoorovalsheet.html Motions Motion Motion Textlype Motion to approve. Voting No: Commissioner Mary Davis, Approve Commisioner Sean Frantom, Commissioner Marion Williams. Motion Passes 7-3. Made By Seconded By Motion Result Passes potential Item Action: Approved Motion Result Commissioner William Fennoy Commissioner Wayne Guilfoyle ADDENDUM 27. Motion to go into an executive session litigation. to discuss pending and Motions Motion;"""" Motion Textrype Motion to approve. Mr. D. Williams out. Voting No: Commisioner a _--^_-^ Sean Frantom,ADDTOVC Commissioner Wayne Guilfoyle, Commissioner Marion Williams. Motion Passes 6-3. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. Made By Seconded By Commissioner William Lockett Commissioner William Passes Fennoy C. Personnel. 28. Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: Approved Motions f#:"' Motion rext Motion to approve. Mr. D. ta^*^2^^2^--Approve Williams out. uommlssloner Motion passes 9-0. william Lockett Made By Upcoming Meetings Seconded MotionBy Result Passes www.augustaga.qov CALLED MEETING COMMISSION CHAMBER November 28,2016 Augusta Richmond County Commission convened at I 1:00 a.m., Monday, Novemb er 28, 2016, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. Lockett, Guilfoyle, Sias, Frantom, M. Williams, D. Williams, Hasan and Davis, members of Augusta Richmond County Commission. ABSENT: Hons. Fennoy and Smith, members of Augusta Richmond County Commission. Mr. Mayor: I'll call this meeting to order. The Chair recognizes Attorney MacKenzie. 1. LEGAL MEETING A. Pending and potential litigation B. Real estate C. Personnel Mr. MacKenzie: I would entertain a motion to go into an executive session to discuss pending and potential litigation, real estate and personnel. Mr. Lockett: So move. Mr. Frantom: Second. Mr. Mayor: Motion and a second. Voting. Motion carries 8-0. IEXECUTIVE SESSION] Mr. Mayor: Mr. MacKenzie. 2, Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit. Mr. Lockett: So moved. Mr. M. Williams: Second. Mr. Mayor: Voting. Mr. D. Williams and Mr. Guilfoyle out. Motion carries 6-0. Mr. Mayor: The Chair recognizes Affomey MacKenzie. Mr. MacKenzie: I would entertain a motion to approve the Pinetucky Skeet and Trap Club lease at the Environmental Services site. Mr. Lockett: So move. Mr. Frantom: Second. Mr. Mayor: A motion and second to approve the lease as discussed. All those in favor will vote yea and those opposed vote no. Do you have an inquiry? All right, state your inquiry. Mr. M. Williams: Will information come back about how long the lease will be in place and how much areait is and all the particulars about the lease? Mr. Mayor: Attorney MacKenzie, this is a follow up from our conversation earlier about the other document. If you will please coordinate with Ms. Bonner and get that information and have her transmit that by Friday. Thank you. Voting. Motion carries 8-0. Mr. Mayor: All right, the Chair recognizes Attorney MacKenzie. Mr. MacKenzie: Motion to decline to enter into a new lease at 985 Broad Street for the Juvenile Court and to relocate court personnel to the Municipal Building. Mr. Lockett: So move. Mr. M. Williams: Second. Mr. Mayor: All right, the Chair recognizes the commissioner from the 4s for an inquiry. State your inquiry. Mr. Sias: Just one quick question reference the agreement not to enter a new lease. Is there, are we within the range of no penalty on that, such as after it has been 30 days, 90 days, or whatever? Are we within the non-penalty range? Mr. MacKenzie: Yes. Mr. Sias: Thank you. Mr. Mayor: Voting. Motion carries 8-0. Mr. Mayor: The Chair recognizes Attorney MacKenzie. Mr. MacKenzie: I would entertain a motion to approve a resolution authorizing a sefflement of all claims by Georgiacarry.orgr lnc. and Kevin Fox in the Case No.2014rccv437 in the amount of $21,886,65. Mr. Lockeff: So move. Mr. Sias: Second. Mr. Mayor: A motion and a second. Voting. Motion carries 8-0. Mr. Mayor: I recognize Attorney MacKenzie for a motion. Mr. MacKenzie: I would entertain a motion settlement of all claims of Mark J. Sevier, Workers for the Workers Comp claim bearing 2014-026735. Mr. Sias: So move. Mr. Lockett: Second. Mr. Mayor: A motion and a second. Voting. Motion carries 8-0. to approve a resolution authorizing the Comp claim in the amount of $1151000 Mr. Mayor: The Chair recognizes Attorney MacKenzie. Mr. MacKenzie: I would entertain a motion authorizing the settlement of all claims by Carlos Seals in the case Seals vs. Crawford, Case No. L:16-cv-00151 in the amount of $150,000. Mr. Sias: So move. Mr. Lockett: Second. Mr. Mayor: Voting. Mr. Guilfoyle votes No. Mr. M. Williams abstains. Motion carries 6-1-1. Mr. Mayor: Attomey MacKenzie, any further business before us? Mr. MacKenzie: That's all I have, sir. Mr. Mayor: Thank you. IMEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of the minutes of the Called Meeting of the Augusta Richmond County Commission held on November 28,2016. Clerk of Commission Commission Meeting Agenda 12/6/2016 2:00 PM District 3 appointment Department: Department: Caption:Motion to approve the appointment of Mr. Frank W. Scharite to the General Aviation Commission-Daniel Field representing District 3. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo TALENT BANK INTORMATION QTIESTIONNAIRE commissionror@ iring to volunteer thgir senrices on theKfr- {Vt*l totl t;m M;aZ;-^i55rr@ [?r3;r*ffifation entered on this questionnaire wou]d becomepublic infon::arion upou yhart**s aha- aorn 2. Home phone: ':' -q{A */b !-& Business phone: M_2nA - firl -S;Sa tl dr;/*, ,u!J DIaIe Zip 4. Date of Birrh. tt rWil f:X sex: Mate X Femare 5. Registered Voter: yes X No 3. Address: 6. Voting District: 7. Madtal Status: 10. Occupation: Single Married Engaged 8. Educarion: High School yts 9. Relatives working for the Ciry/County, //O 11. Race: ]trt: ,4 AfricanAmerican AsianAmericanspanish sumarned - a-oi@ oa",/12: List Boards you presently serve on: ,ti/Ong ,Nlftea in whicbyou have a I fri,)W*n lt- r7Lfi L&a fterJ I i*aD \ *ilU[eln Lena Bonner From: Sent: To: Subject: Commissioner Mary Davis Tuesday, November 29,20L6 4:58 PM Lena Bonner Next tues agenda Lena please put on Approve the appointment of Frank Scharite to the Daniel Field Aviation Commission for District 3. To replace Dr. Harold Engler. Sent from my iPhone Please consider the environment before printing this email. This e-mail contains confidential information and is intended only for the individual named. If you are not the named addressee, you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. The City of Augusta accepts no liability for the content of this e-mail or for the consequences of any actions taken on the basis of the information provided, unless that information is subsequently confirmed in writing. Any views or opinions presented in this e-mail are solely those of the author and do not necessarily represent those of the City of Augusta. E-mail transmissions cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the content of this message which arise as a result of the e-miil transmission. If verification is required, please request a hard copy version. AED:ro4.r Commission Meeting Agenda 12/6/2016 2:00 PM Building Naming Department:Central Services Department:Central Services Caption:Request the Commission approve the Public Defender Office Building be named the William H. Mays, III Public Defender's Office. Background:In accordance with city ordinance 7386 Building and Property Naming/Renaming Policy, the Administrator's Office received a request to name the Public Defender's Office Building the William H. Mays, III Public Defender's Office. This request has been presented to the Planning Commission via public hearing on November 7, 2016. Analysis: Financial Impact:$5,344 Alternatives:Disapprove the name change Recommendation:Approve the building name as presented Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo PUBLIC HEARING AGENDA Monday, November 7, 2016 (following the Planning Commissioner hearing) Augusta Commission Chambers Room 260, on the 2nd floor of the Augusta Municipal Building, 535 Telfair Street, Augusta, Georgia Chairman Melvin Ivey, Planning Commission, called the public hearing to order at 4:35 p.m. for the solicitation of comments regarding the following: A petition by the Central Services Department of the City of Augusta, on behalf of the City Administrator for the City of Augusta, requesting approval to name the new Public Defender Building located at 902 Greene Street, Augusta to the Williams H. Mays III Public Defender Office Building. Tax Map 047-1-194-00-0 A petition by the Central Services Department of the City of Augusta, on behalf of the City Administrator for the City of Augusta, requesting approval to rename Diamond Lakes Regional Park located at 4335 Windsor Spring Road, Hephzibah, Georgia to the Robert Howard’s Diamond Lakes Regional Park. Tax Map 178-0- 008-00-0 The following are the comments received on the floor of the public hearing: Ms. Takiyah Douse, Central Services Department, stated Mr. Robert Howard was a long time employee of the Parks and Recreation Department for the City of Augusta and William Mays, III was a City Commissioner and Deputy Mayor. The City wishes to honor both men with the naming of these facilities in their honor. Representative Mr. Henry Wayne Howard explained he was not related to Mr. Robert Howard. He stated he knew Robert Howard to be a tireless worker for the City and was instrumental in the construction of the City Aquatic Center among other City parks and community centers. Mr. Howard was not elected to any political office but was a champion of the City of Augusta. He was involved in facilitating services during any city emergency. Mr. Howard was one of the organizers of the Martin Luther King Jr. Day parade, he helped organize the James Brown funeral, and worked with the 1996 Olympic Committee to determine the Olympic torch’s route through the City of Augusta. Rep. Mr. Howard stated he felt this honor was well deserved as Mr. Robert Howard did a lot for the ordinary people of our city. This honor befits the man and his life’s work. Mr. J. Riles, 4106 Marshall Street, Augusta stated he worked on the Coliseum Authority with Mr. Howard. The James Brown funeral was completely turned over to Mr. Howard and it went off wonderfully. 30 years ago Mr. Howard sponsored block parties for children and he helped to make sure they went off without issue. Those parties continue today with bicycle and computer giveaways. Mr. Howard was assigned to the Diamond Lakes Park development project so this honor is fitting. Mr. Eugen Hunt, 31 Eagle Point Drive, Augusta stated he was a cousin of Mr. Howard and was proud to be family. Mr. Howard was known as “Mr. Recreation”. He worked with all agencies to help our youth with community centers and park facilities. It is very fitting to name this park after Mr. Howard and is a fitting memorial to the man himself. Mrs. Betty Beard, #1 Seventh Street, Augusta stated she has lived in Augusta all her life and has known both gentleman for many years. Mr. Howard was a wonderful man a did a great job for the City. He went beyond the call of duty and helped many local organizations. Mrs. Beard stated the Mays family’s dedication to service goes back many generations. Mr. Mays mother was on the old City Council and Willie Mays followed her footsteps. Mr. Mays worked with both myself and my husband, Lee Beard, and he worked diligently for the City will running a very successful business. He was always available to help anyone in right and continues that tradition today. Today’s crisis with Paine College is an excellent example as he is working very hard to help them succeed. Mrs. Beard stated both of the naming of these buildings in honor of these men should be conveyed. Director Wilson explained this hearing is for solicitation of comments regarding these issues. No vote will be taken today. The Augusta Commission will have the final vote and will welcome these and any other comments on this matter. Planning Commissioner Mr. Sonny Pittman stated he knew both men and agrees that this honor is warranted. Planning Commissioner Mr. Moses McCauley agreed and said in jest the only issue he ever had with either gentleman was that they were graduates of Josey High School. Planning Commission Chairman Mr. Melvin Ivey stated he called Mr. Mays “Superman” after he continued to speak at a City Commission meeting long enough for another member to return home, gather relevant paperwork, and return to the meeting to conclude the vote. Planning Commission Chairman Mr. Melvin Ivey asked if there were any further comments. Hearing none the meeting was adjourned at 4:52 p.m. Commission Meeting Agenda 12/6/2016 2:00 PM Building Renaming Department:Central Services Department:Central Services Caption:Request the Commission approve the name change of the Diamond Lakes Regional Park Community Center to the Robert Howard Community Center at Diamond Lakes Regional Park. Background:In accordance with city ordinance 7386 Building and Property Naming/Renaming Policy the Administrator's Office received a request to rename the Diamond Lakes Regional Park to the Robert Howard Community Center at Diamond Lakes Regional Park. This request has been presented to the Planning Commission via a public hearing on November 7, 2016. Analysis: Financial Impact:Unknown Alternatives:Disapprove the name change Recommendation:Approve the name change Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo PUBLIC HEARING AGENDA Monday, November 7, 2016 (following the Planning Commissioner hearing) Augusta Commission Chambers Room 260, on the 2nd floor of the Augusta Municipal Building, 535 Telfair Street, Augusta, Georgia Chairman Melvin Ivey, Planning Commission, called the public hearing to order at 4:35 p.m. for the solicitation of comments regarding the following: A petition by the Central Services Department of the City of Augusta, on behalf of the City Administrator for the City of Augusta, requesting approval to name the new Public Defender Building located at 902 Greene Street, Augusta to the Williams H. Mays III Public Defender Office Building. Tax Map 047-1-194-00-0 A petition by the Central Services Department of the City of Augusta, on behalf of the City Administrator for the City of Augusta, requesting approval to rename Diamond Lakes Regional Park located at 4335 Windsor Spring Road, Hephzibah, Georgia to the Robert Howard’s Diamond Lakes Regional Park. Tax Map 178-0- 008-00-0 The following are the comments received on the floor of the public hearing: Ms. Takiyah Douse, Central Services Department, stated Mr. Robert Howard was a long time employee of the Parks and Recreation Department for the City of Augusta and William Mays, III was a City Commissioner and Deputy Mayor. The City wishes to honor both men with the naming of these facilities in their honor. Representative Mr. Henry Wayne Howard explained he was not related to Mr. Robert Howard. He stated he knew Robert Howard to be a tireless worker for the City and was instrumental in the construction of the City Aquatic Center among other City parks and community centers. Mr. Howard was not elected to any political office but was a champion of the City of Augusta. He was involved in facilitating services during any city emergency. Mr. Howard was one of the organizers of the Martin Luther King Jr. Day parade, he helped organize the James Brown funeral, and worked with the 1996 Olympic Committee to determine the Olympic torch’s route through the City of Augusta. Rep. Mr. Howard stated he felt this honor was well deserved as Mr. Robert Howard did a lot for the ordinary people of our city. This honor befits the man and his life’s work. Mr. J. Riles, 4106 Marshall Street, Augusta stated he worked on the Coliseum Authority with Mr. Howard. The James Brown funeral was completely turned over to Mr. Howard and it went off wonderfully. 30 years ago Mr. Howard sponsored block parties for children and he helped to make sure they went off without issue. Those parties continue today with bicycle and computer giveaways. Mr. Howard was assigned to the Diamond Lakes Park development project so this honor is fitting. Mr. Eugen Hunt, 31 Eagle Point Drive, Augusta stated he was a cousin of Mr. Howard and was proud to be family. Mr. Howard was known as “Mr. Recreation”. He worked with all agencies to help our youth with community centers and park facilities. It is very fitting to name this park after Mr. Howard and is a fitting memorial to the man himself. Mrs. Betty Beard, #1 Seventh Street, Augusta stated she has lived in Augusta all her life and has known both gentleman for many years. Mr. Howard was a wonderful man a did a great job for the City. He went beyond the call of duty and helped many local organizations. Mrs. Beard stated the Mays family’s dedication to service goes back many generations. Mr. Mays mother was on the old City Council and Willie Mays followed her footsteps. Mr. Mays worked with both myself and my husband, Lee Beard, and he worked diligently for the City will running a very successful business. He was always available to help anyone in right and continues that tradition today. Today’s crisis with Paine College is an excellent example as he is working very hard to help them succeed. Mrs. Beard stated both of the naming of these buildings in honor of these men should be conveyed. Director Wilson explained this hearing is for solicitation of comments regarding these issues. No vote will be taken today. The Augusta Commission will have the final vote and will welcome these and any other comments on this matter. Planning Commissioner Mr. Sonny Pittman stated he knew both men and agrees that this honor is warranted. Planning Commissioner Mr. Moses McCauley agreed and said in jest the only issue he ever had with either gentleman was that they were graduates of Josey High School. Planning Commission Chairman Mr. Melvin Ivey stated he called Mr. Mays “Superman” after he continued to speak at a City Commission meeting long enough for another member to return home, gather relevant paperwork, and return to the meeting to conclude the vote. Planning Commission Chairman Mr. Melvin Ivey asked if there were any further comments. Hearing none the meeting was adjourned at 4:52 p.m. Commission Meeting Agenda 12/6/2016 2:00 PM Commission's Consensus Appointment Department: Department: Caption:Discuss the Commission's consensus appointments on the various boards, commissions and authorities. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo 24a- Office Of The Glerk of Gommission Lena J. Bonner, CMC Clerk of Commission Nancy Morawski Deputy Clerk Please accept this request on behalf of the Augusta Commission. As many of you may know, on Tuesday, June 2L, 2016 the commission approved obtaining attendance records for the past three years and/or relevant years for current appointees of all board members seruing on your respective board, authority and commission. Forward all repofts to the Office of the Clerk of Commission as soon as possible. This information will be used by members of the current commission in consideration of new appointments and/or reappointments. Thank you. Cc: Mayor Hardie Davis, Jr. Cc: Mayor Pro Tem Grady Smith Cc: Members of the Augusta Commission Cc: Ms. Janice A. Jackson, Administrator Suite 220 - Municipal Buildinl 535 Telfair Street - Augusta, GA. 3091' (706) 821-1820 - FAX (706) 821-183r .A MEMORANDUM TO: FROM: DATE: SUBJECT: Chairpersons, Staff Liaisons, ARC Boards, Authorities and Commissions Lena J. Bonner, Clerk of Commission June 23,2.OLG Attendance Records AUG USTA.RICHMOND COUNTY BOARDS, AUTHORITIES AND COMMISSIONS AUTHORITIES 7. Augusta Canal Authority (District appointments) 2. Augusta Housing Authority (Mayoral appointments) 3. Augusta Port Authority (District appointments) 4. ARC Solid Waste Authority (Consensus appointments) 5. Coliseum Authority (Consensus appointments) 6. CSRA EO Authority (Consensus appointments) 7. Downtown Development Authority (consensus appointments) 8. ARC Land Bank Authority (Consensus appointments) 9. Richmond County Hospital Authority (Consensus appointments) 10. Richmond County lndustrial Development Authority (Consensus appointments) L1. Augusta Redevelopment Agency of Augusta (Consensus appointments) 12. Unified Development Authority (consensus Appointment) BOARDS L. Animal Control Board (District appointments) 2. ARC Citizen's Small Business Advisory Board (District appointments) 3. ARC Transit citizens Advisory Board (District appointments) 4. ARC Construction Board (Consensus appointments) 5. ARC Housing & Community Development Citizens Advisory Board (District appointments) 5. ARC personnel Board (District appointments) 7. Board of Elections(Consensus appointments) 8. Board of Health (Consensus appointments) 9. Board of Tax Assessors (Consensus appointments) 10. Board of Trustees of ARC Public Library (District appointments) L1. Community Service Board of East Central Georgia(Consensus appointments) 12. Public Facilities Board (District appointments) 13. Department of Family & Children Services (DFCS) Board (Consensus appointments) 14. HB 100 Regional Board - Region 2 Board(Consensus appointments) 13. Riverfront Development Review Board (District appointments) 15. Sheriffs Merit Board (Consensus appointments) 16. Board of ZoningAppeals (District appointments) coMMtssroNs 17' Augusta Aviation commission (Bush Fierd) (District appointments) 18' Augusta General Aviation commission (Daniet Field) (District appointments)19' ARc Historic preservation commission (District appointments) 20. ARC planning Commission (District appointments) 21. ARC Tree Commission (District appointments) 22. Augusta Regional Transportation study - citizens Advisory committee (Consensus Appointments) Commission Meeting Agenda 12/6/2016 2:00 PM Compensation Planning and Development Board Department: Department: Caption:Update on the status of approved compensation paid to the Planning & Development Board. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/6/2016 2:00 PM Jamestown Community Center Department: Department: Caption:Discuss city officials access to the Jamestown Community Center. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/6/2016 2:00 PM Zoning Ordinance Department:Clerk of Commission Department:Clerk of Commission Caption:Discuss the zoning ordinance to allow for distillery & brew pubs to locate in downtown Augusta. (Requested by Commissioner Frantom) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo From: Sent: To: Cc: Subject: Ms. Bonner, Commissioner Sean Frantom Thursday, November L7,2016 4:36 pM Lena Bonner Nancy Morawski Agenda Item for Administrative Services Please add to administrative services the foilowing agenda item - "Discuss the zoning ordinance to allow for distillery & brew pubs to locate in downtown Augusta,, Thanks, Sean Please consider the environment before printing this email. This e-mail contains confidential information and is intended only for the individual named. lf you are not the named addressee, you should not disseminate,distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received lhis e-mail by mistake and delete this e-mail from your system.The City of Augusta accepts no liability for the content of thjs e-miil or for the "'on.eqr"n"e, of any actions ta[en on the basis of the information provlded, unlessthat information is subsequently confirmed in writing. Any views or opinions presented in this e-mail are solely those of the author and do not necessarily representthose of the City of Augusta. E-mail transmissions cannot be guaranteed to be secure or error-free as informition could be intercepted, corrupted, lost, destroyed,arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the content of this message which arise asa result of the e-mail transmission. lf verification is required, please request a haid copy version.AED:104.1 Commission Meeting Agenda 12/6/2016 2:00 PM Ambulance Service Contract Department: Department: Caption:Move to authorize the Emergency Management Director, Chief Chris James, to meet with Gold Cross to formulate a contract proposal reference emergency ambulance service for Augusta- Richmond County. (Requested by Commissioner Sammie Sias) Background:Chief James is our most qualified individual with complete knowledge about ambulance service contracts and emergency medical services. He would work through the administrator to present a contract for the commission to consider. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Lena Bonner From: Sent: To: Cc: Subject: Ms, Bonner, Commissioner Sammie Sias Thursday, December 0L,20LG 8:57 AM Lena Bonner Natasha L. McFarley Agenda Item Please add this item to the Commission Agenda for 6 December 2OL6 Move to authorize our Emergency Management Director, Chief Chris James, to meet with Gold Cross to formulate a contract proposal reference emergency ambulance service for Augusta Richmond County. Background: The Chief is our most qualified individual with complete knowledge about ambulance service contracts and emergency medical services. He would through the administrator present a contract for the commission to consider. Sammie L. Sias Commissioner, Augusta Richmond County "Foilure is not an Option" Please consider the environment before printing this email. a res*l ci lye e-na,i r{ d,i5111i?,9i*n . l{ uor ifr:alkvt is req u ired, !li}ase t(, que $t a hard c*py ve rtrcn. AY.f).1{J4 1 Commission Meeting Agenda 12/6/2016 2:00 PM Solicitor's 2016-2017 VOCA Grant Award Department: Department: Caption:Motion to accept 2016-2017 VOCA Continuation grant award in the amount of $61,710 from the Criminal Justice Coordinating Council (CJCC) to the Solicitor's Office for the Victims'/Witness Assistance Program. Background: Analysis: Financial Impact:Requires $5,000 match-budgeted. Alternatives: Recommendation:Approved Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/6/2016 2:00 PM 319(h) Nonpoint Source Implementation Grant_FY16 - Biota Implementation in an Urban Stream through Aquatic Habitat Restoration Department:Engineering Department Department:Engineering Department Caption:Approve and authorize the Engineering Department (AED) to accept and receive federal financial assistance through Section 319(h) Nonpoint Source Implication Grant Program. Also, grant authorization permitting Augusta’s Mayor to sign all documentation as requested by the AED. Background:The Clean Water Act Section 319(h) Water Quality Grant funds, support activities to identify and implement projects for reduction of prioritized risks and concerns in the community such as source assessment and control of pollutant of interest load within the state’s listed impaired water bodies. During 2016, AED in partnering with Phinizy Center for Water Sciences (PCWS) submitted two (2) separate applications to seek federal funds for various activities associated with surface water quality improvement program. Biota grant targeted activities include restoring healthy macroinvertebrate and fish through instream aquatic habitat restoration practices. As a team, AED and PCWS staff will work together to install and manage various management features, and monitor improvement in habitat population. This program will allow AED to optimize its MS4 NPDES stormwater Management Program. Analysis:With increasing regulatory demands for stormwater point source pollutants, load reduction in receiving waterbodies, the management of stormwater quantity and quality through regulatory permitting is taking a focal point. Four of Augusta creeks are listed as impaired waterbodies and do not support their designated use. The pollutant of concern is fecal coliform (FC) and sediment. Under MS4 stormwater management permitting program US Environmental Protection Agency (EPA) and Georgia Environmental Protection Division (EPD) are requiring localities to develop and implement programs to manage and reduce pollutants of concerns in impaired watersheds. AED will Cover Memo utilize this grant to support this program. AED will meet fund matching need primarily by offering in-kind services such as staff time. AED will also utilize its MS4 compliance operational funds to support waterbody restoration expended activities. Financial Impact:By accepting this grant, AED will receive $193,300 in federal funds. AED will provide $139,657 matching non-federal funds i) $109,757.00 in-kind, and ii) $29,900 from its stormwater services contractual program (MS4 Stormwater Management Plan Implementation funds). Alternatives:1). Approve and Authorize the Engineering Department (AED) to Accept and Receive Federal Financial Assistance through Section 319(h) Nonpoint Source Implication Grant Program, grant Authorization permitting Augusta, GA’s Mayor to sign all documentation as requested by the AED. 2). Do not approve and identify alternate funding source to complete need activities for assessment & restoration of impaired waterbodies. Recommendation:Approve Alternative Number One Funds are Available in the Following Accounts: $109,757 in-kind; $29,900 in SWU Contract Services. 581- 044320-5211120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo APPENDIX A Scope of Work Section 319(h) FY2016 Grant – Element 8 1. Project Title: Biota Improvement in an Urban Stream through Aquatic Habitat Restoration 2. Lead Organization: Augusta, GA (AKA Augusta-Richmond County) Address: 535 Telfair Street, Bldg.4000 City, State: Augusta, GA Zip: 30901 Phone: (706) 796-5040 Fax: (706)796-5045 Primary Contact: Hameed Malik, Ph.D., P.E. Title: Assistant Director of Engineering Organization: Augusta-Richmond County Address: 535 Telfair Street, Bldg.4000 City, State: Augusta, GA Zip: 30901 Phone: (706) 796-5040 Fax: (706) 796-5045 Email: hmalik@augustaga.gov Project Start Date: January 1, 2017 Project End Date: December 31, 2019 Federal Amount Requested: $193,300 Match Amount to be Contributed: $139,657 Total Project Amount: $332,957 3. Project Goals: This project will implement a combination of plans together comprising a 9-element watershed management plan for Rocky Creek in Augusta, GA. Project activities will address water quality throughout an 8-mile portion of Rocky Creek in the HUC 12 (030601060607) watershed of Richmond County. The State of Georgia, through its integrated Section 305(b)/303(d) List of Waters, has identified a 2-mile reach from SR 56 to below New Savannah Road, Augusta as impaired for Fecal Coliform, Bio M and Bio F. The remaining 6 miles from Headwaters to SR 56 (formerly Headwaters to Phinizy Ditch) is listed as impaired for Bio M and Bio F. This project is intended to achieve a “50% improvement” in the biotic impairments by moving the stream from a fish IBI of 16 and a macroinvertebrate score of 11 to a fish IBI of >34 and a macroinvertebrate score of >30. This improvement will be documented through pre- and post-monitoring efforts using GAEPD/GADNR standard protocols for sampling fish in streams. Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2016 Project 2 (GADNR, 2005-Standard operating procedures for conducting biomonitoring on fish communities in wadeable streams in Georgia) and macroinvertebrates (GAEPD, 2007- Macroinvertebrate Biological Assessment of Wadeable Streams in Georgia; Standard Operating Procedures) The project intends to restore healthy macroinvertebrate and fish through instream aquatic habitat restoration practices. Habitat will be restored by directly adding new structures to the stream that will encourage a more natural riffle-pool geomorphology over time and support habitat diversity. The restoration of a healthy biological community may also help to decrease fecal coliform concentrations based on a food web theory that is well-supported by existing science. The approach to habitat restoration will be almost entirely by hand and will not involve the use of heavy equipment or earth moving at any significant level. Structures that can be installed by hand will use the power of the stream to move any earth and alter geomorphology. Best Management Practice installation will target a minimum of 0.5 stream miles (2640 linear feet) along the 6-mile “Headwaters to SR56” reach and will include several features along that distance with a spacing of approximately one feature every 50-200 ft. This will result in a minimum of 25 features depending on the total stream miles restored. A library of choices for features is outlined below, but final selection will be based on a walking assessment of what is currently most functional and successful for habitat in the stream. The primary purpose of the BMPs will be habitat restoration since the TMDL does not call for further reduction in sediment. However, since urban areas still create elevated sedimentation, and since stream bank erosion has been observed, reduction of sediment may improve biotic health further and will be pursued as an ancillary benefit of habitat BMPs. This will be achieved through reducing in-stream bank erosion as several of the BMP options have the ability to protect banks from further erosion caused by extended durations of elevated flows characteristic of urban hydrology. We feel this section of Rocky Creek no longer receives significant sediment loads from external sources but now receives too much stream power from runoff which results in stream bed and bank erosion. Therefore, the BMPs selected for this project are intended to stabilize the creek bed and banks so it provides long term habitat as opposed to unconsolidated stream bed and bank sediments. The following potential BMP options for aquatic habitat restoration will be used, and some may be used more than others. Choices will be based on the suitability of the stream upon further survey and the results of an assessment of currently successful habitat types in Rocky Creek to predict the options most likely to succeed. The following are taken from the GAEPD Streambank and Shoreline Stabilization Guide, an NC State Extension Guide to In-Stream Structures, and an NC State Stream Restoration Handbook. In addition, other options or option components that are currently known to enhance habitat may also be included such as overhanging woody vegetation, erratic rocks, boulder clusters, large woody debris, and woody or rocky channel constriction structures. Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2016 Project 3 Option A – Live Posts Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2016 Project 4 Option B – Tree/Root Wad Revetments Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2016 Project 5 Option C - Log Vanes Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2016 Project 6 Option D - Log J-Hook Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2016 Project 7 4. Project Background: Previous assessments and watershed plans indicate that macroinvertebrates, as well as fish, have suffered from a lack of available habitat due to historic sedimentation and urban hydrology. While modeling efforts have indicated that the sediment loads have been reduced to acceptable levels, visual survey makes evident that habitat has not improved sufficiently on its own to support macroinvertebrate and fish communities. Visual survey also indicates that streambank erosion may be going on in the channel, contributing an un-modeled source of sediment. This project intends to develop and restore in-stream habitat for macroinvertebrates and fish that has been destroyed or removed by sedimentation and other factors of urban development. Also, improving the fish and macroinvertebrate community, and the overall food web will create an environment that is less hospitable for fecal bacteria. This theory is based on research suggesting the survival and growth of fecal bacteria in sediments under environmental conditions (Pachepsky and Shelton, 2001; Anderson, et al. 1995; Marino and Gannon, 1991). In addition, studies indicate that bacterial populations are controlled by predation and competition as much or more as by resource availability (Ansa et al., 2014; Davies et al., 1995; Marino and Gannon, 1991). If populations of naturally occurring bacteria predators have been stressed to a high degree, it is reasonable to conclude that this could be a significant cause for high concentrations of bacteria. Fish & Macroinvertebrate Community Assessments In 2016 both the 2-mile and 6-mile segments of Rocky Creek were rated in a TMDL (4a status) developed for fish and macroinvertebrate community populations. The data collected on fish diversity resulted in an Index of Biotic Integrity (IBI) and a modified Index of Well-Being (IWB) for Rocky Creek as Very Poor. In addition, multi-metric indices and a numerical scoring system to assess the biotic integrity of benthic macroinvertebrates resulted in a rating of Very Poor for Rocky Creek. 5. Project Activities: Project Activity: Reach out to representatives & convene 3 meetings of Watershed Partnership developed throughout the previous TMDL planning process Georgia’s Statewide NPS Management Plan: 319 Grants, Key Stakeholders, Funding, page 92 - Priority watershed management approach that promotes a high level of stakeholder involvement & uses the expertise & authority of multiple agencies. Task 1: Introduce project to appropriate watershed partners Deliverables: Outreach letters/emails/phone calls; preliminary meeting schedules. Measures of Success: Contact 50% of ongoing & potential partners within watershed. Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2016 Project 8 Task 2: Convene 3 meetings to solicit input, encourage support, and publicize the project Deliverables: Notices, agendas, presentations, minutes, hand-outs, sign-in sheets. Measures of Success: Meeting attendance by > 30% of Partnership. Project Activity: Survey and qualify assessment of existing habitat. Georgia’s Statewide NPS Management Plan: Water Quality Monitoring, Program Issues, Short Term Goal 1.1 page 64 - Clean Water Act Section 319 Grant program will give higher priority to projects addressing sediment impairment. Reflect the importance of Sediment impairments to Georgia waters in the selection criteria for Section 319 Application Review, ongoing; Water Quality Monitoring, Program Issues, page 79 - Identifying appropriate corrective actions, including BMPs, to restore water quality. Task 3: Survey of existing habitat in 8-mile reach of Rocky Creek Deliverables: Assessment of observed habitat, photographic record. Measures of Success: Develop an inventory of existing habitat. Task 4: Assessment of macroinvertebrate community in observed habitats Deliverables: Diversity and raw scores for each habitat type Measures of Success: Ability to select from between habitat options for implementation. Project Activity: Install BMP from available options as determined by the assessment Georgia’s Statewide NPS Management Plan: Urban, page 54 - Economics/Funding – Document and disseminate the costs and benefits of GI/LID practices, and ensure that adequate resources are available for their implementation; 319 Program, Short Term Goal 8.1, page 97 - Carry out projects that benefit water quality and overall waterbody health; Long Term Goal 1, page 135 - As resources allow, identify and adopt between 15 and 30 standards and management policies for alternative resources, innovative technologies or advances in BMPs to protect, improve or restore water quality. Task 5: Survey of selected reach Deliverables: Potential locations for BMPs, GPS waypoints, and cross-section survey for several cross sections of the reach Measures of Success: Priority areas established for engineering design and placement of structures as well as verification of necessary flow conveyance requirements for the post-BMP channel. Task 6: Engineering Design of Structures Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2016 Project 9 Deliverables: Design drawings and specifications for construction appropriate to verified flow conveyance for final channel. Measures of Success: Completion of plans, drawings, and permits to go ahead with construction of structures. Task 7: Implement and install structures to create in-stream habitat for biota including fish and macroinvertebrates over a wide range of the food web and varying depth in the water column. Deliverables: Installation of structural practices Measures of Success: Completion of structural practice installations Project Activity: Targeted monitoring to track post-BMP water quality trends including improvement towards achieving stated goals Georgia’s Statewide NPS Management Plan, Water Quality Monitoring, Short Term Goal 2.4, Page 85: As appropriate and if resources are available conduct targeted sampling to assess BMP effectiveness. Task 8: Assessment of macroinvertebrates and fish above, in, and below the BMP installations, including the historic GAEPD monitoring sites, using GAEPD (2007)/GADNR(2005) protocols Deliverables: • Finalized QA/QC Water Quality Monitoring Plan for macroinvertebrate & fish assessments • Post-BMP metrics for stream showing value of BMP compared to areas of stream without habitat restoration Measures of Success: • Finalized QA/QC Water quality Monitoring Plan approved by GAEPD • >”50% increase” in bio metric values Project Activity: Publicize study results to scientific and general audience Georgia’s Statewide NPS Management Plan, Urban, Short Term Goal 1.2, Page 58: Disseminate relevant green infrastructure research and best practices through partnerships with existing conferences, institutions and organizations. For example, the Georgia Water Resources Conference is an existing conference that could serve as a primary mechanism to collect, peer-review, present and publish green infrastructure research. Urban, Milestone 1.1.3, Page 58: Publication of case studies that show how GI/LID has been used to restore water quality. Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2016 Project 10 Task 9: Develop a Case Study paper to summarize the project and publicize through local Phinizy Center public outreach channels Deliverables: • Completed paper and • Presentation made accessible to general public • Access to presentation through social media Measures of Success: Documented views of presentation on social media outlets Task 10: Develop a Case Study paper to summarize the project and present to scientific community at regional water conference Deliverables: • Completed paper and • Presentation at Georgia Water Resources Conference or similar conference Measures of Success: Acceptance of talk and paper at conference Project Activity: Reporting Requirements Georgia’s Statewide Nonpoint Source Management Plan: 319 Grants, Long Term Goal 13, Page 99 –Effectively manage Section 319(h) grant funds. Task 11: Submit Quarterly Reports, including WBGE/MBE reports and invoices. Deliverables: Quarterly deliverables, monitoring data reports, invoices and supporting documentation reporting progress on project and using template provided by GAEPD. Measures of Success: Quarterly deliverables, monitoring data reports, invoices and supporting documentation reviewed and approved by GAEPD. Task 12: Submit Final Invoice and Closeout Report to GAEPD for review. Deliverables: Final Invoice and Closeout Report Measures of Success: Final Invoice and Closeout Report reviewed and approved by GAEPD. Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2016 Project 11 6. Roles and Responsibilities of Participating Organizations: Organization Name Specific Responsibilities City of Augusta • Execute grant contract with GAEPD • Account for (state if contribute to) 40% (state if greater) of total project costs in matching funds or in-kind services • Pay funds to appropriate contractor(s) and vendor(s) • Request reimbursements from GAEPD on a quarterly basis • Track the progress of project activities completed, grant funds expended, and match values provided in accordance with the drawdown & implementation schedule • Complete and submit quarterly progress reports and invoices to GAEPD by January 15th, April 15th, July 15th, and October 15th of each project year • Complete & submit close-out report at conclusion of project GAEPD • Provide 60% of total project costs • Review and approve project deliverables • Participate in meetings, as appropriate • Review and assist as needed with 319(h) Grant protocols • Provide project oversight and contract management • Provide monitoring guidance and training Phinizy Center for Water Sciences • Assist in sampling, monitoring and BMP design and construction • Assist in report writing 7. Project Location: Rocky Creek runs through and lies entirely within Richmond County. It is a tributary to the Savannah River. a) Project Area Description and Map: Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2016 Project 12 Figure 1. Location of Rocky Creek in the Augusta-Richmond County Area Figure 2. Rocky Creek Watershed including impaired reaches and proposed restoration area (Red-Fecal Coliform Impaired Reach, Orange-Macroinvertebrate Impaired Reach, Blue-Proposed Target Area) Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2016 Project 13 Figure 3. Aerial photo of the extent of the proposed restoration area with Milledgeville Road bordering upstream on the left and Wheeless Road bordering downstream on the right b) Project Area Size (Acres): 8,107 acres c) County or Counties: Richmond d) Land Uses within the Watershed(s) or Project Area (Percentages): Agricultural 6% Commercial Forestry 0% Urban/Residential 78% Mining/Extraction 1% Forest/Natural Areas 13% Water/Wetlands 2% TOTAL 100% Data Source & Date: Draft Total Maximum Daily Load Evaluation for Seven Stream Segments in the Savannah River Basin for Sediment, 2015 e) Hydrologic Unit Code(s), Watershed Name(s) and Priority Watershed(s): HUC #: 0306010606 Name: Rocky Creek Priority: ____ Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2016 Project 14 8. Nonpoint Source Pollution Impairments and Healthy Waters: a) Section 305(b)/303(d) List of Waters: Water Body Segment Name (Segment Length (Miles) or Embayment Acreage) County Location(s) Criterion Violated or Water Quality Concern (Healthy Water) Listing Status Category 4a, 5 or 1 Rocky Creek (2 miles) Richmond Fecal Coliform 4a Rocky Creek (6 miles) Richmond Bio M, Bio F 4a b) Secondary Pollutant(s): In addition to the impairments already listed, there is evidence that sediment from the stream itself could be contributing to sediment load in the stream. Significant gully and channel erosion can be observed in the channel as well as a great deal of bed movement. Higher flows cause significant movement of bed features. Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2016 Project 15 9. Monitoring:  DRAFT QA/QC Water Quality Monitoring Plan as Attachment (listed in Section 12.) 10. Project Budget: Item Item Class Category 319(h) Grant Funds (60% Maximum) Non-Federal Matching Funds (40% Minimum) Total A Personnel: One (1) Staff Position - 0.06 FTE ($130,650/year) for 3 years Description of Duties: City Project Management, Reporting 23,517 23,517 One (1) Staff Position - 0.1 FTE ($51,968/year) for 3 years Description of Duties: Sampling, Monitoring, and BMP Technician 15,590 15,590 One (1) Staff Position - 0.2 FTE ($117,000/year) for 3 years Description of Duties: Engineering Design 70,200 70,200 Sub Total: 109,307 109,307 B Fringe Benefits: Included in Item A Sub Total: C Travel: Staff Position: Purpose of Travel: Miles x Mileage Rate ($.54 mile) 450 450 Sub Total: 450 450 D Equipment: Equipment: Purpose/Use: Sub Total: E Supplies: Supplies: Aquatic Habitat Restoration Materials (described below) Purpose/Use: In-stream Improvements 106,000 20,000 126,000 Sub Total: 106,000 20,000 126,000 F CONTRACTUAL: Two (2) Staff Positions - 0.32 FTE ($40,000/year) for 3 years Description of Duties: Sampling, Monitoring, and BMP Construction (Phinizy Center) 69,300 7,500 76,800 One (1) Staff Position - 0.08 FTE ($85,000/year) for 3 years Description of Duties: Phinizy Center Project Management 18,000 2,400 20,400 Sub Total: 87,300 9,900 97,200 G Construction: (Does not apply to GAEPD Section 319(h) Grants) N/A N/A N/A H Other: Sub Total I Total Direct Charges: (Sum of A-H) 193,300 139,657 332,957 J Indirect Charges: (0% Eligible for Reimbursement with Federal Dollars) N/A Up to 100% Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2016 Project 16 Item Item Class Category 319(h) Grant Funds (60% Maximum) Non-Federal Matching Funds (40% Minimum) Total K Total: (Sum of I and J) 193,300 139,657 332,957 Narrative Justification for Item Class Categories:  Personnel (A): From a match standpoint, there are three key personnel: a project administrator 0.06 FTE at $130,650 for 3 years, an engineering designer 0.2 FTE at $117,000 for 3 years, and a field technician 0.1 FTE at $51,968 for 3 years. There are also three personnel on the federal funding side: two assessment and BMP construction technicians 0.32FTE at $40,000 for 3 years and a project administrator 0.08 FTE at $85,000 for 3 years. Narrative Justification (A): There are three basic personnel requirements for the installation of aquatic habitat restoration BMP: o Project administration/permitting at 19% of the personnel funds, o Engineering design for the structures and resulting stream for ensuring proper conveyance of stormflow at 31% of personnel funds, and o Technician labor for assessment, construction and monitoring at 50% of personnel funds. The majority of this technician labor will be in BMP construction. Breakout of Estimates Based on data from The Virginia Stream Restoration and Stabilization Best Management Practices Guide Design Costs: ($30-$75/LF) Assuming $30/LF and 2700 LF = $81,000 (includes Design Engineer and a portion of City Project Manager) Construction Labor Costs: (Lowest Intensity Projects are 25-75/LF for all construction costs) assuming 50% is labor cost at $60/LF and 2640 LF of stream = $79,200 (includes portions of time from Augusta Engineering and Phinizy Employees) Monitoring Costs: 50 days or 0.2 FTE at $40,000 = $8,000 (includes portions of time from Augusta Engineering and Phinizy Employees) Administrative/Permitting Costs: (15% of total project cost) assuming 15% of $333,157 = $49,944 • Supplies (E): Supplies for Habitat Restoration Structures Narrative Justification (E): Supplies will include a combination of rot-resistant material for large woody structures, rock of various sizes, sealing materials to prevent piping, and hardware to secure certain materials to the streambed or streambank. Also included here are costs associated with maintenance of structures, supplies for monitoring fecal coliform bacteria and macroinvertebrates, and planting of live plants. Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2016 Project 17 Breakout of Estimates Based on data from The Virginia Stream Restoration and Stabilization Best Management Practices Guide Aquatic Habitat Restoration Practice Materials Rootwad Revetments: ($200-$1700 each) assuming 20 at $1500 = $30,000 Log Drops/V Log Drops: ($2000-$4000 each) assuming 20 at $3000 = $60,000 Log Vanes ($300-$1200) assuming 10 at $1000 = $10,000 Cedar Tree Revetments: ($5-$25/LF) assuming $20/LF and 400 LF = $8,000 Monitoring Macroinvertebrate Assessment = $500 Planting Live Stakes: ($1-$4 each) assuming 20 groups of 50 at $4 each = $4,000 Herbaceous Plugs = $3,000 Additional Items Temporary Construction Entrances (2) = $4,000 Survey (5% of total unit costs) assuming 5% of $120,000 = $6,000 11. Project Attachment(s): Attachment 1: Addendum Summary of Compiled Rocky Creek Planning Documents into Nine- Element Watershed Management Plan Attachment 2: DRAFT QA/QC Water Quality Monitoring Plan Commission Meeting Agenda 12/6/2016 2:00 PM Approve the execution of the resolution and contract authorizing financial reimbursement from Georgia’s Environmental Protection Division (EPD) Department:Environmental Services Department:Environmental Services Caption:Approve the execution of the resolution and contract authorizing financial reimbursement from Georgia’s Environmental Protection Division (EPD). Background:The State of Georgia created the Hazardous Waste Trust Fund (Trust Fund) as part of the Georgia Hazardous Site Response Act of 1992 to assist local governments with groundwater investigation and remediation (“clean-up”) costs at solid waste handling facilities. A facility must first be listed on the Hazardous Site Inventory (HSI) to be eligible for reimbursement of remediation costs. Listing on the HSI can occur after Georgia Department of Natural Resources Environmental Protection Division (EPD) identifies a groundwater quality exceedance above a regulatory threshold through the permit required monitoring program. The Deans Bridge Road Municipal Solid Waste Landfill, Phase IIA/B was listed on the HSI by EPD in 2006. Since that listing, the Environmental Services Department has expended efforts to investigate the extents of the issues as well as implement actions to remediate the issues. These efforts have been coordinated through the EPD as part of an Assessment Monitoring Plan (AMP) and an Assessment of Corrective Measures (ACM). After meeting the following requirements, Augusta is eligible for reimbursement of qualifying groundwater investigation and clean- up costs: (a) Site is a solid waste handling facility listed on the Hazardous Site Inventory; (b) Director has notified the local government in writing that they are the responsible party for the site; (c) The local government has entered into a contract with EPD which describes the financial assistance provided and the activities for which the monies shall be used; (d) The local government has accounting system in accordance with the Governmental Accounting Standards Board; (e) The local government has adopted an authorizing resolution; (f) The local government has submitted to EPD a completed application for financial assistance on forms as provided by the Director; and (g) Cover Memo The local government has submitted to EPD a written statement of the percentage of total costs associated with the actions described in Rule 391-3-19-.09(4)(a) for which a state or local government is liable; includes a description of how such percentage was determined including the results of negotiations with any other responsible parties for the site. Furthermore, the Trust Fund must be replenished by the State each fiscal year and the unencumbered balance must exceed $4.0 million for reimbursements to occur. These conditions have recently been met and as such the Environmental Services Department has commenced with the reimbursement application process. On May 19, 2015 the commission authorized ESD to submit the application for reimbursement for costs associated with groundwater investigation and remediation. ESD then created and submitted a package requesting reimbursement funds. Analysis:On October 10, 2016 the department received correspondence indicating that EPD was willing to reimburse for the cost requested in accordance with their program. The applications submitted for review included environmental monitoring expenses as well as expenses related to installation of the landfill gas collection system installed within the affected area. While approved environmental monitoring expenses are reimbursed at 100%, approved expenses related to the landfill gas system are reimbursed at 50%. Further, all expenses greater than $500,000 are reimbursed at 50% of the allowed amount. Financial Impact:Augusta will be receiving $703,666.00 from EPD upon contract execution. Alternatives:Do not execute contract and forego state reimbursement Recommendation:Approve the execution of the resolution and contract authorizing financial reimbursement from Georgia’s Environmental Protection Division (EPD). Funds are Available in the Following Accounts: NA REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Cover Memo A RESOLUTION TO PROVIDE AUTHORIZATION TO EXECUTE AGREEMENT GOVERNING EXPENDITURES FOR STATE & LOCAL GOVERNMENT COSTS. WHEREAS, Augusta, Georgia (“Augusta”) has submitted an application to the Georgia Department of Natural Resources, Environmental Protection Division (“EPD”) in order to receive funds from the Hazardous Waste Trust Fund; and WHEREAS, EPD has submitted an Agreement Governing Expenditures for State & Local Government Costs to Augusta for execution; and NOW, THEREFORE, BE IT RESOLVED by the Augusta, Georgia Commission that the proposed Agreement is hereby approved and the Mayor is hereby authorized to execute, on behalf of Augusta the referenced Agreement and any other related documents necessary to obtain the funding as provided therein; and BE IT FURTHER RESOLVED that the Mayor is hereby authorized to take any and all other action, without further approval or action of the Commission, which may be necessary or appropriate in order to fully consummate and carry out the intent of the Agreement. ADOPTED this day of , 2016. AUGUSTA, GEORGIA (SEAL) BY: __________________________ Hardie Davis, Jr., Mayor ATTEST: BY: Lena J. Bonner, Clerk of Commission CERTIFICATION I do hereby certify that the above is a true and correct copy of the Resolution duly adopted by the Augusta, Georgia Commission on the date so stated in the Resolution. I further certify that I am the Clerk of Commission and that said Resolution has been duly entered in the official records of Augusta, Georgia and remains in full force and effect this the ________ day of _____________________, 2016. BY: _________________________ Lena J. Bonner, Clerk of Commission Commission Meeting Agenda 12/6/2016 2:00 PM Augusta National, Inc. Agreement for Relocation of Easement Department:Utilities Department:Utilities Caption:Consider approving the Augusta National, Inc. Agreement for Relocation of Easement. Background:When a portion of the old Berckmans Road was abandoned, easements were reserved, over the existing water pipelines, unto Augusta. A portion of these pipelines have since been relocated. Augusta National, Inc. (ANI) is requesting that we abandon the existing easement where the pipelines were and that we accept a new easement over the relocated pipelines. Analysis:ANI relocated the pipelines under the supervision of Augusta. They have passed all testing. Financial Impact:N/A Alternatives:Disapprove the Augusta National, Inc. Agreement for Relocation of Easement. Recommendation:Approve the Augusta National, Inc. Agreement for Relocation of Easement. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Cover Memo Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 12/6/2016 2:00 PM Benton House Easement Exchange and Maintenance Agreement Department:Utilities Department:Utilities Caption:Consider approving the Benton House Easement Exchange and Maintenance Agreement. Background:In 2009, Highland Ridge, LLC developed a tract of land, on Interstate Parkway, and dedicated the water and sanitary sewer to Augusta. In 2014, Highland sold a portion of said tract to Augusta SLP, LLC, which constructed a building that they have named Benton House. In order to construct Benton House, some of the utilities had to be moved. Highland Ridge and Augusta SLP have requested that Augusta abandon certain portions of the water and sanitary sewer easements and accept new water and sanitary sewer easements in their place. Analysis:The new water and sanitary sewer lines were constructed, by Augusta SLP, during the construction of Benton House. The new pipelines have passed all testing. Augusta SLP has agreed to warrant and maintain these pipelines, for 18 months. Financial Impact:N/A Alternatives:Disapprove the Benton House Easement Exchange and Maintenance Agreement. Recommendation:Approve the Benton House Easement Exchange and Maintenance Agreement. Funds are Available in the Following Accounts: N/A Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 12/6/2016 2:00 PM Broad Street Fountains Department: Department: Caption:Discuss the inoperable status of the Broad Street fountains and lights. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/6/2016 2:00 PM Goodrich Street Raw Water Pumping Station-Construction Department:AUD Department:AUD Caption:Correct typographical error made in the original request for change order #1 for construction of the Goodrich Street Water Pumping Station (RWPS). Background:At the November 1, 2016 Commission meeting, Change Order #1 was approved for the Goodrich Street Raw Water Pumping Station project in the amount of $1,122,307.00. The agenda item listed an incorrect amount; the correct amount of the change order is $1,222,307.00. Backup documentation submitted with the agenda item included the correct information. Analysis:This agenda item is to correct this error. Financial Impact:Funding in the amount of $100,000 is available from account: 512043410-5425110/ 80413009-425110. Alternatives:No viable alternative Recommendation:We recommend that this error be corrected. Funds are Available in the Following Accounts: Funding in the amount of $100,000 is available from account: 512043410-5425110/ 80413009-425110. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Cover Memo Clerk of Commission Cover Memo Commission Meeting Agenda 12/6/2016 2:00 PM Haynes Station Phase VI Subdivision Dedication Department:Engineering Department:Engineering Caption:Approve the deed of dedications, maintenance agreements, and road resolutions submitted by the Engineering Department and the Augusta Utilities Department for Haynes Station Phase VI. Background:The final plat for Haynes Station, Phase VI, was approved by the Commission on April 19, 2016. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia ,for operation and maintenance. Financial Impact:By accepting these roads and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the road and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, all future maintenance and associated costs for water and sanitary sewer installations will be borne by Augusta, Georgia, and positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Haynes Station, Phase VI. 2. Do not approve and risk litigation. Cover Memo Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 12/6/2016 2:00 PM Highland Avenue Water Treatment Plant Electrical Improvements CIP Project Department:Utilities Department Department:Utilities Department Caption:Consider Award of Bid #16-241 for the construction of the electrical improvements at Highland Avenue Water Treatment Plant CIP Project to Hebbard Electric, Inc. Background:This Project will consist of the installation of new electrical gear and appurtenances for the Highland Avenue Water Treatment Plant. The project will provide better electrical reliability for the old filter building at the Highland Avenue Water Treatment Plant. Analysis:ZEL Engineers and Augusta Utilities Department (AUD) have reviewed the bid submitted by Hebbard Electric, Inc. The bid for construction services was deemed to be fair and reasonable by ZEL Engineers and they provided a recommendation letter to AUD. Financial Impact:We have reviewed the bid from Hebbard Electric, Inc. and find it to be reasonable. Funding in the amount of $555,193.00 is available from accounts: 514043410-5425110/ 81600100- 5425110 Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends the Commission approve the Construction Services to Hebbard Electric, Inc. in the amount of $555,193.00 for the Highland Avenue Water Treatment Plant Electrical Improvements CIP Project. Funds are Available in the Following Accounts: Funds are available in the following accounts: 514043410- 5425110/ 81600100-5425110 Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo ZIMMERMAN, EVANS & LEOPOLD, INC. 706-724-5627 | Fax 706-724-5789 | 435 Telfair Street | Augusta, GA 30901 www.zelengineers.com November 1, 2016 Mr. Tom Wiedmeier, P.E., Director Augusta Utilities Department 360 Bay Street, Suite 180 Augusta, GA 30901 Re: Bid Item 16-241 Highland Ave. Electrical Improvements Award Recommendation Dear Mr. Wiedmeier: We have reviewed the Bids received by the Purchasing Department on October 18, 2016. We have reviewed the low bidder’s qualifications and find them to be both responsive and responsible. We recommend that Augusta award this contract to the low bidder, Hebbard Electric of Augusta, Ga., in the amount of $555,193. Please let us know if you need additional information. Very truly yours, ZIMMERMAN, EVANS AND LEOPOLD, INC. Stacey W. Gordon, P.E. Principal SWG:st cc: Bob Leetch Invitation to Bid Sealed bids will be received at this office until Tuesday, October 18, 2016 @ 3:00 p.m. for furnishing: Bid Item #16-241 Highland Avenue Water Treatment Plant Electrical Improvements for Augusta Utility Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $75.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, September 1, 2016. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Thursday, September 29, 2016 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, October 3, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 1, 8, 15, 22, 2016 Metro Courier September 7, 2016 OFFICIAL Hebbard Electric 2225 North Leg Augusta, GA 30909 Ireland Electric 130 Ireland Blvd Augusta, GA 30906 High Voltage Specialists 1886 Gordon Highweay Augusta, GA 30904 Yes Yes Yes 100591 241142 188546 Yes Yes Yes Yes Yes Yes Yes Yes Yes $555,193.00 $696,331.00 $1,189,892.37Bid Price The following vendor did respond: Metro Power / 125 Mernova Dr / North Augusta, SC 29860 Bid Item #16-241 Highland Avenue Water Treatment Plant Electrical Improvements for Augusta, Georgia - Utilities Department Bid Due: Tuesday, October 18, 2016 @ 3:00 p.m. Bid Bond Total Number Specifications Mailed Out: 25 Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Mandatory Pre-Bid Conference: 5 Total packages submitted: Total Noncompliant: Vendors Attachment B E-Verify Number SAVE Form Addendums 1 Page 1 of 1 Commission Meeting Agenda 12/6/2016 2:00 PM McCoys Creek Section 4 Subdivision Dedication Department:Engineering Department:Engineering Caption:Approve the deed of dedication, maintenance agreement, and road resolution(s) submitted by the Engineering Department for McCoys Creek Subdivision, Section 4. Background:The final plat for McCoys Creek, Section 4, was approved by the Commission on February 17, 2015. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department is dedicating their portion separately. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Financial Impact:By accepting this road and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the road and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. Alternatives:1. Approve the deed of dedication, maintenance agreement, and road resolution(s) submitted by the Engineering Department for McCoys Creek Subdivision, Section 4. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 12/6/2016 2:00 PM McCoys Creek Section II Subdivision Dedication Department:Engineering Department:Engineering Caption:Approve the deed of dedication, maintenance agreement, and road resolutions submitted by the Engineering Department for McCoys Creek Subdivision, Section II. Background:The final plat for McCoys Creek, Section II, was approved by the Commission on September 17, 2013. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department is dedicating their portion separately Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Financial Impact:By accepting these roads and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the road and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. Alternatives:1. Approve the deed of dedication, maintenance agreement, and road resolutions submitted by the Engineering Department for McCoys Creek Subdivision, Section II. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 12/6/2016 2:00 PM McCoys Creek Section III Subdivision Dedication Department:Engineering Department:Engineering Caption:Approve the deed of dedication, maintenance agreement, and road resolutions submitted by the Engineering Department for McCoys Creek Subdivision, Section III. Background:The final plat for McCoys Creek, Section III, was approved by the Commission on September 17, 2013. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department is dedicating their portion separately. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Financial Impact:By accepting these roads and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the road and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. Alternatives:1. Approve the deed of dedication, maintenance agreement, and road resolutions submitted by the Engineering Department for McCoys Creek Subdivision, Section III. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 12/6/2016 2:00 PM McCoys Creek Subdivision Section 5 Dedication Department:Engineering Department:Engineering Caption:Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for McCoys Creek Subdivision, Section 5. Background:The final plat for McCoys Creek, Section 5, was approved by the Commission on March 15, 2016. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia for operation and maintenance. Financial Impact:By accepting these roads and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the road and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, all future maintenance and associated costs for water and sanitary sewer installations will be borne by Augusta, Georgia, and positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for McCoys Creek Subdivision, Section 5. 2. Do not approve and risk litigation Cover Memo Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 12/6/2016 2:00 PM McCoys Creek, Section 1 Deed of Dedication and Maintenance Agreement for Water and Sanitary Sewer Department:Utilities Department:Utilities Caption:Consider Approving the McCoys Creek, Section 1 Deed of Dedication and Maintenance Agreement for Water and Sanitary Sewer. Background:A final inspection has been conducted, on the above referenced development. The development meets AUD standards and specifications. Analysis:The submitted Deed of Dedication and 18-Month Warranty/Maintenance Agreement read appropriately, with the language in both documents meeting criteria for the dedication of the water and sanitary sewer contained therein. The final plat was previously accepted by the Commission on January 4, 2012. Therefore, these development dedication documents are ready to present to the Commission, for acceptance into Augusta’s infrastructure system. Financial Impact:N/A Alternatives:Disapprove the McCoys Creek, Section 1 Deed of Dedication and Maintenance Agreement for Water and Sanitary Sewer. Recommendation:Approve the McCoys Creek, Section 1 Deed of Dedication and Maintenance Agreement for Water and Sanitary Sewer . Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY:Cover Memo Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 12/6/2016 2:00 PM McCoys Creek, Section II, Ph 2, Subdivision Dedication Department:Engineering Department:Engineering Caption:Approve the deed of dedication, maintenance agreement, and road resolutions submitted by the Engineering Department for McCoys Creek Subdivision, Section II, Phase 2. Background:The final plat for McCoys Creek, Section II, Phase 2, was approved by the Commission on February 17, 2015. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department is dedicating their portion separately. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Financial Impact:By accepting these roads and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the road and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. Alternatives:1. Approve the deed of dedication, maintenance agreement, and road resolutions submitted by the Engineering Department for McCoys Creek Subdivision, Section II, Phase 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 12/6/2016 2:00 PM McCoys Creek, Sections II, II-2, III and 4 Deed of Dedication and Maintenance Agreement for Water and Sanitary Sewer Department:Utilities Department:Utilities Caption:Consider Approving the McCoys Creek, Sections II, II-2, III and 4 Deed of Dedication and Maintenance Agreement for Water and Sanitary Sewer. Background:A final inspection has been conducted, on the above referenced development. The development meets AUD standards and specifications. Analysis:The submitted Deed of Dedication and 18-Month Warranty/Maintenance Agreement read appropriately, with the language in both documents meeting criteria for the dedication of the water and sanitary sewer contained therein. The final plats were previously accepted by the Commission. Therefore, these development dedication documents are ready to present to the Commission, for acceptance into Augusta’s infrastructure system. Financial Impact:N/A Alternatives:Disapprove the McCoys Creek, Section II, II-2, III and 4 Deed of Dedication and Maintenance Agreement for Water and Sanitary Sewer. Recommendation:Approve the McCoys Creek, Section II, II-2, III and 4 Deed of Dedication and Maintenance Agreement for Water and Sanitary Sewer . Funds are Available in the Following Accounts: N/A Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 12/6/2016 2:00 PM On-Call Construction Management, Inspection & Field Engineering Services, # 13-184 – Additional Funding Department:Engineering Department:Engineering Caption:Approve the continued funding of the current On-Call Construction Management, Construction Inspection and Field Engineering (CM_CI_FE) Services contract in the amount of $750,000. Funding is available in AED SPLOST VII On Call Emergency Construction, as requested by AED. Background:Due to the on-going infrastructure improvements for small scale projects, the increase in infrastructure maintenance, and emergency repairs to aging storm conveyance infrastructures within the county, a significant strain has been placed upon AED’s in house engineering resources. With the progressing Stormwater Utility Program, there is also an increase in need for field engineering services to complete these small scale stormwater projects and other infrastructure projects in a cost effective timely manner. It is AED’s resolves to rectify this situation by continuing to supplement its engineering resources with On-Call Field Engineering Services. The assistance of outside Field Engineering services will only be temporary and will help insure a quality finish product.It is a practical approach to sustain timely response to health and safety risk concerns, and much needed design quality control during design and construction phase of a project. Project QA/QC is essential to construction of good infrastructure. Analysis:On February 4, 2014, the Augusta Commission approved the On- Call Construction Management, Construction Services and Field Engineering contract to EMC Engineering, Moreland Altobelli, AMEC Environmental & Infrastructure, and Michael Baker, Jr. Inc. Additional funds allocation to this contract is needed to maintain the required level of services for on going and upcoming infrastructure maintenances, emergency repair projects, and other construction projects. Cover Memo Financial Impact:Funds are available in the amount of $750,000 AED SPLOST VII On-call Emergency Construction fund. Alternatives:1). Approve the continued funding of the current On-Call Construction Management, Construction Inspection and Field Engineering (CM_CI_FE) Services contract in the amount of $750,000. Funding is available in AED SPLOST VII On Call Emergency Construction, as requested by AED. 2). Do not approve and find alternate source to provide needed supplemental assistance to complete various infrastructure maintenance and improvement projects. Recommendation:Approve alternative one. Funds are Available in the Following Accounts: AED SPLOST VII Funds $750,000 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Augusta-Richmond County, Georgia Change Number One BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The funding is authorize to CPB#329-041110-216829902. This request is to continue funding the current On-Call Construction Management, Construction Section 2: The following revenues are anticipated to available to the Consolidated Government to complete the project. 200,000$ 50,000$ 316,000$ 150,000$ SPLOST VII ON CALL 750,000$ 1,466,000$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department PLEASE DO NOT EXECUTE THIS DOCUMENT. ONCE COMMISSION APPROVED AN ORIGINAL WILL BE SUBMITTED FOR APPROVAL. QUESTIONS CALL EXT 5070. TIA DISCRETIONARY FUNDS JOHN C CALHOUN SPLOST VI ON CALL CONSTRUCTION Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET CPB#329-041110-216829902 On-Call Construction Management, Construction Inspection, and Field Engineering Services (Bid 13-184) Funding is available in SPLOST VII On Call Emergency Construction. On Call Emergency Construction Services PH VI Inspection, Field Engineering Services Consulting Agreement in the amount of $750,000. 5.12.2016 Augusta-Richmond County, Georgia Change Number One CAPITAL PROJECT BUDGET CPB#329-041110-216829902 On-Call Construction Management, Construction Inspection, and Field Engineering Services (Bid 13-184) CPB AMOUNT ADDITION CPB AMOUNT SOURCE OF FUNDS CPB REQUEST On-Call Emergency Construction Services ($200,000)($200,000) 328-041110-6011110-211828005 TIA Discretionary ($50,000)($50,000) Project John C. Calhoun ($316,000)($316,000) SPLOST VI ($150,000)($150,000) SPLOST VII ON CALL ($750,000) ($750,000) TOTAL SOURCES: ($716,000) ($750,000) ($1,466,000) USE OF FUNDS ROADS 328-041110-5414110-211828005 $200,000 $200,000 328-041110-5414110-211828005 $150,000 $150,000 John C. Calhoun $316,000 $316,000 TIA Discretionary $50,000 $50,000 329-041110-5414110-216829902 $750,000 $750,000 TOTAL USES: $716,000 $750,000 $1,466,000 5.12.2016 Commission Meeting Agenda 12/6/2016 2:00 PM On-Call Field and Laboratory Testing for Soil and Construction Materials, and Geotechnical Inspections & Investigations 14-140A Department:Engineering Department:Engineering Caption:Approve the continued funding of the current On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical Inspection and Investigation (CMT_Geotech) Services contract in the amount of $1,000,000. Funding is available in TIA Discretionary Funds as requested by AED. Background:The on-going TIA/SPLOST funded roadway improvements projects and the increase in infrastructure maintenance and emergency repairs to aging storm conveyance infrastructures within the countyhave placed a significant strain and workload AED’s in-house engineering construction services resources. AED has over twenty TIA/SPLOST funded roadway, bridge and traffic operation improvements projects presently under construction or about to go into construction. AED has determined it would be beneficial to continue supplementing its engineering resources with the On-Call CMT_Geotech Services. The assistance of outside construction services will be temporary thereby, insuring a quality finish product.It is a practical approach to sustain construction quality assurance & quality control (QA/QC) during the project construction phase. Project QA/QC is essential to the production of quality roads and infrastructures. Attached is list of project that shows major projects that are currently under construction or will be under construction in 2017. Analysis:On November 18, 2014, the Augusta Commission approved the On-Call Construction Material Testing And Geotechnical Inspection & Investigation contract to Moreland Altobelli, AMEC Environmental & Infrastructure, Cardno ATC, and MC Squared Inc. Additional funds allocation to this contract is needed to maintain required level of service for construction projects presently under construction and about to go into construction. Financial Impact:Funds are available in the amount of $1,000,000 TIA Cover Memo discretionary fund. Alternatives:1). Approve the continued funding of the current On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical Inspection and Investigation (CMT_Geotech) Services contract in the amount of $1,000,000. Funding is available in TIA Discretionary Funds as requested by AED. 2). Do not approve and find alternate source to provide needed supplemental assistance to complete various infrastructure maintenance and improvement projects. Recommendation:Approve Alternative Number One Funds are Available in the Following Accounts: TIA Discretionary Funds – xxx - $1,000,000 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo November 2016 Augusta Engineering Department Roadway, Bridge, and Traffic Operation Improvements Projects Construction Schedule NOTE: PROJECTS LISTED AS “Phase II” are currently under construction as “Phase I” for utility relocation __________________________________________________________________________________________________ Roadway Improvements Projects Schedule Contractor 1) Mark Church Road Widening & Improvements_PhaseII Under Construction-2017 TBD 2) Belair Road Roadway & Drainage Improvements Under Contraction Blair Construction 3) Berckmans Road Widening & Improvements_PhaseII Under Construction-2017 TBD 4) Druid Park Ave Improvements-PhaseII Under Construction-2017 TBD 5) North Leg Roadway Improvements-PhaseII Under Construction-2017 TBD 6) John C Calhoun Repair & Drainage Improvements Under Contraction Reeves Construction 7) Riverwatch/I-20 Corridor Improvements GDOT/Under construction Beams Contracting 8) Windsor Spring –Phase V GDOT/under construction E.R. Snell 9) Marvin Griffin Road Widening & Improvements-Ph2 Bid under Evaluation TBD 10) Wrightsboro Road Improvements To be Re-Bid in December 2016 TBD 11) Twiggs/Old Savannah Road Improvements Under Construction E.R. Snell Neighborhood Improvements Projects 1) Dover-Lyman Improvements Bid under Evaluation TBD Bridge Improvements Projects Schedule Contractor 1) 15th Street Over Augusta Canal Under construction JHC Corporation 2) Broad Street over Augusta Canal Under construction JHC Corporation 3) Milledgeville Road over Rocky Creek Under construction JHC Corporation 4) 11th Street over Augusta Canal Under construction JHC Corporation 5) 7th Street over Augusta Canal Under construction JHC Corporation 6) Old Waynesboro Road over Spirit Creek Under construction ER Snell Contractor 7) Broad Street at Hawks Gully Under construction ER Snell Contractor 8) Scott’s Way over Rae’s Creek Under construction ER Snell Contractor Traffic Safety & Operation Projects (ITS, Signal, Roundabout) Schedule Contractor 1) Riverwatch Parkway Adaptive Signal Under construction County forces 2) RC Emergency & Transit Vehicles Preemption System Bid under Evaluation TBD 3) ITS Master Plan Implementation Bid under Evaluation TBD 4) Walton Way –Bransford Road to Milledge Road under construction R.J. Haynie 5) Walton Way – Druid Park to Heard Ave under construction R.J. Haynie 6) Roundabout [Wheeler & Aumond) Underconstruction-2017 TBD 7) Roundabout [Milledgeville & North Leg) Underconstruction-2017 TBD Stormwater Services (SWU) Small Scale Projects Schedule Contractor Various Infrastructure Maintenance Improvements On-going On_Call Services Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorize to CPB#N/A. This request is to continue funding of the current On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical Section 2: The following revenues are anticipated to available to the Consolidated Government to complete the project. 750,000$ 250,000$ TIA Discretionary Funds 1,000,000$ 2,000,000$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Jr., Mayor Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Please do not process this CPB. Once approved by the Commission an original will be forwarded for execution. Thanks TIA Project (John C. Calhoun) CAPITAL PROJECT BUDGET CPB#N/A On-Call Field and Laboratory Testing for Soil and Construction Materials, and Geotechnical Inspections & Investigations (RFP 14-140A) Funding is available in Transportation Investment Act Projects and TIA Discretionary Funds. TIA Discretionary Funds Inspections & Investigation (CMT Geotech) Services contract in the amount of $1,000,000. 3.14.2016 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#N/A On-Call Field and Laboratory Testing for Soil and Construction CPB AMOUNT ADDITION CPB AMOUNT SOURCE OF FUNDS CPB REQUEST TIA Discretionary Funds ($750,000)($750,000) TIA Project (John C. Calhoun)($250,000)($250,000) TIA Discretionary Funds ($1,000,000)($1,000,000) TOTAL SOURCES:($1,000,000)($1,000,000)($2,000,000) USE OF FUNDS On Call Inspections 235-041110-5414110-$1,000,000 $1,000,000 On Call Inspections 235-041110-5414110-$0 $1,000,000 $1,000,000 TOTAL USES:$1,000,000 $1,000,000 $2,000,000 3.14.2016 Commission Meeting Agenda 12/6/2016 2:00 PM Resolution of Condolences Former Mayor Lewis A. "Pop" Newman Department: Department: Caption:Motion to adopt Resolution of Condolences for former Mayor Lewis A. "Pop" Newman. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo %4oeGrtYofAu Resolution of Condolences WHEREAS, Former Mayor Lewis A. "Pop" Newman., affectionately known by many of his consdruents, friends and business colleagues as *Pop", was born the fifth child to Morgan and Nora Newman in Augusta, Georgia on April 18, t9l9; and WHEREAS, Mayor Newman was educated in the Richmond County Schools of Houghton, ARC and attended Augusta College and served in the U.S. Air Force attaining the rank of Captain after the European Theater of Operation in N. Africa in WWII; and WHEREAS, Mayor Newman enjoyed a prolific and distinguished business and civic career. He served for four years on the City Council of Augusta from 1965-1968 and elected MayorJanu ary 1973 and was the first Mayor to serve three consecutive three-year terms until January 1982. He was known for his good work ethics and optimism about Augusta's furure; and WHEREAS, Mayor Newman was a member of many professional, civic and religious affiliations, including being a member of the Reid Memorial Presbyterian Church, Past President of the Uptown Kiwanis Club, Past Lieutenant Governor of Georgia Kiwanis, President of Georgia Municipal Association, Chamber of Commerce, Metropolitan Council of Governments and the Augusta Aviation Commission; and WHEREAS, Mayor Newman's hard working ways will be sorely missed by all of us who knew him and lovedhim. The members of the Augusta Commission were deeply saddened to learn of the passing of Mayor Newman; and WHEREAS, the family, friends, and colleagues of Mayor Newman, who some called "a good man who did aIot for this city", which was exemplified through his leadership and demonstrated through his untiring devotion that they may always remember and never, ever forget his love, concern and commitment for each oT them, as he shall forever live in their hearts; and THEREFORE, BE IT RESOLVED that it is with our sincere care and concern rhat we, the Augusta Commission of Augusta, Georgia, send these humble words expressing our heartfelr sympathy. trztay you find comfort in knowing rhat others care and share your loss. BE IT FURTHER RESOLVED, that a copy of this Resolution be forwarded to the family and friends of Mayor Lewis "Pop" A. Newman, this 6th day of December, in the year of our Lord, 2016. ATTEST: LenaJ. Bonner, As its Clerk Hardie Dauis,Jr., As its Mayor Commission Meeting Agenda 12/6/2016 2:00 PM Appt. Tax Assessor Board Department: Department: Caption:Motion to approve the appointments of Mr. Frank Middleton to Board of Tax Assessors to fill the seat currently held by Tracy Williams effective April 25, 2017 and Juanita L. Burney to the seat currently held by Charles F. Smith effective immediately. (Requested by Commissioner Marion Williams and Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo TALENT BAIYK INFORMATION QUESTIOI\INAIRE desiring to rcr their services onrn" ?rb/*nonl a-r *-Authority, Board or Commission Georgia. NOTE: Aly information entered on this questionnaire would become public information upon your submission/appointnent. ,'.r/q ,1o' hennc DareorBirth q /g lt^ - 2. Email odarrr soE(A ' (1/"t 1. Name Lt an urne 8. 9.fr*.r,t ,&^wA (ar.Occupation: J. 4. 5. 7. Home pnon"To-6 37/'-OJ32* Hlpuon" 726 t \s'b; 7{ Sex: Male Female L/ Registered Voter:Yes ,/ No Voting District Martial Status:Single Married Separaled Engaged Divorcet__tz'_ Education: t{igh School College Relatives working for the City or County: tern.rtnd 10.Race: White African-Am"ar - / Asian American American Indian 'glr,'o+ Spanish Surnamed 11. 12. List any area in which you have a particular interest or expertise. Inl.r..rLL o'rt all '4"*a-*'tn ttdkrs, ', A^on fvf,ource- ,'r |r.t . Siio,L't rn2i* eaetcf asPe* af oV, eoyctnn^rt a s A/egurraneiJf ap *Yr.o ' nf ?rll,a AoL",*"-{r1t^fui.*. lau*r ,rald* Commission Meeting Agenda 12/6/2016 2:00 PM Affidavit Department: Department: Caption:Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo