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Home My WebLink About2016-06-30-Meeting AgendaCommission Meeting Agenda Commission Chamber 6/30/2016 2:00 PM INVOCATION: Pastor George Robertson, First Presbyterian Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) Certified County Commissioner A. Congratulations!Commissioner Mary Davis on the occasion of completing all required course work for your certificate of recognition as a Certified County Commissioner from the University of Georgia Carl Vinson Institute of Government and the Association of County Commissioners of Georgia (ACCG). Attachments Director of Central Services B.Introduction of ARC Director of Central Services. (Requested by Administrator Janice Jackson) Attachments CONSENT AGENDA (Items 1-2) ADMINISTRATIVE SERVICES 1.Motion to deny the Protest of Public Financial Management Group (PFM) regarding RFP Item 16-128 Financial Advisory Services for Debt Issuance and Economic Development Project and to lift the stay of procurement in accordance with Augusta, GA. Code. (Approved by Administrative Services Committee June 21, 2016) Attachments PETITIONS AND COMMUNICATIONS 2.Motion to approve the minutes of the regular meeting of the Commission held June 21, 2016 and Special Called Meeting held June 21, 2016. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 6/30/2016 AUGUSTA COMMISSION REGULAR AGENDA 6/30/2016 (Items 3-14) ADMINISTRATIVE SERVICES 3.Motion to adopt a Fair Chance Hiring Initiative otherwise referred to as “Ban the Box” policy for Augusta-Richmond County, and direct staff to put together any required changes to Augusta's Personnel Policies and Procedure Manual to effectuate the Fair Chance Hiring Initiative by the next Commission meeting. (Deferred from the Commission's June 21, 2016 meeting) Attachments FINANCE 4.Motion to approve the purchase of one (1) pickup truck for a new position (Lead Locator) in the Augusta Utilities Department Construction & Maintenance Division through the GMA lease program using enterprise funds. Ordering cutoff for this type vehicle is 1 July 2016. Attachments 5.Present the 2017 budget calendar for approval.Attachments ENGINEERING SERVICES 6.Motion to approve entering into a Mowing and Maintenance Agreement as well as an Indemnity Agreement with the Georgia Department of Transportation in conjunction with Sandbar Ferry Beauty Spot Project as requested by AED. Attachments 7.Motion to approve entering into a Transportation Enhancement (TE) Agreement, a Mowing and Maintenance Agreement and an Indemnity Agreement with the Georgia Department of Transportation in conjunction with the Augusta Entryway and Corridor Master Design Project as requested by AED. Attachments 8.Motion to approve award of Bid # 16-169 for the Construction of Glass Factory Low Pressure Sewer Relief CIP Bond Project to Legacy Water Group. Attachments 9.Motion to authorize condemnation to acquire title of property for right- of-way/detention (Parcel 087-4-007-00-0) 2057 Walnut Street. Attachments 10.Motion to appropriate the necessary funds and approve award of Construction Contract to E.R. Snell Contractors in the amount of up to $4,948,423.95 for the Old Savannah Road at Twiggs Street Improvement-Phase II Project, contingent on Value Engineering and upon receipt of signed contracts and proper bonds for the AED. Attachments 11.Motion to approve award of Bid # 16-168 for the Construction of 15th Street and Wrightsboro Road Storm and Sanitary Sewer Improvement CIP Project to Blair Construction, Inc. Attachments 12.Motion to authorize condemnation to acquire title of a property for right-of-way/detention (Parcel 087-4-057-00-0) 2034 Willow Street. Attachments 13.Motion to authorize condemnation to acquire title of a portion of property for right-of-way ( Parcel 087-4-122-00-0 196 Dan Bowles Road. Attachments Upcoming Meetings www.augustaga.gov LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 14.Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 6/30/2016 2:00 PM Invocation Department: Department: Caption:Pastor George Robertson, First Presbyterian Church Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 6/30/2016 2:00 PM Certified County Commissioner Department:Clerk of Commission Department:Clerk of Commission Caption: Congratulations!Commissioner Mary Davis on the occasion of completing all required course work for your certificate of recognition as a Certified County Commissioner from the University of Georgia Carl Vinson Institute of Government and the Association of County Commissioners of Georgia (ACCG). Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 6/30/2016 2:00 PM Director of Central Services Department:Administrator Department:Administrator Caption:Introduction of ARC Director of Central Services. (Requested by Administrator Janice Jackson) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 6/30/2016 2:00 PM PFM Appeal Hearing Department:Procurement Department:Procurement Caption:Motion to deny the Protest of Public Financial Management Group (PFM) regarding RFP Item 16-128 Financial Advisory Services for Debt Issuance and Economic Development Project and to lift the stay of procurement in accordance with Augusta, GA. Code. (Approved by Administrative Services Committee June 21, 2016) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 6/30/2016 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting of the Commission held June 21, 2016 and Special Called Meeting held June 21, 2016. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 6/30/2016 2:00 PM Policy "Ban the Box" Department:Mayor's Office Department:Mayor's Office Caption:Motion to adopt a Fair Chance Hiring Initiative otherwise referred to as “Ban the Box” policy for Augusta-Richmond County, and direct staff to put together any required changes to Augusta's Personnel Policies and Procedure Manual to effectuate the Fair Chance Hiring Initiative by the next Commission meeting. (Deferred from the Commission's June 21, 2016 meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 6/30/2016 2:00 PM 2016-Utilities Construction F150 Department:Finance Department-Fleet Management Department:Finance Department-Fleet Management Caption:Motion to approve the purchase of one (1) pickup truck for a new position (Lead Locator) in the Augusta Utilities Department Construction & Maintenance Division through the GMA lease program using enterprise funds. Ordering cutoff for this type vehicle is 1 July 2016. Background:The Augusta Utilities Department requests the purchase of one pickup truck to accommodate a newly hired employee as their Lead Locator. The proposed pickup will need to incorporate 4- wheel drive to allow the employee access to the many off road locations required in his daily job duties. Analysis:The Procurement Department published a competitive bid using the Demand Star application for the 6,000 GVW pickup trucks with the following results: Bid 15-239 F150 V8, 4x4 model: Allan Vigil Ford = $28,214.00 each; Gerald Jones Ford = $29,156.00 each; Fairway Ford = $27,754.00 each; Langsdale Chevrolet = $30,165.00 each; Master Buick GMC = $37,974.00 each. See attachment. NOTE: Gerald Jones Ford has agreed to match the lowest non-local vendor’s price through the Local Vendor Preference option. Financial Impact:One F150 4x4 pickup truck for a total cost of $27,754.00. The pickup truck will be purchased through the GMA lease program for 36 months with 3 annual payments of $9,251.33 each. The funds will be provided by the 2016 Utilities Enterprise account. Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of one pickup truck. Funds are Available Cover Memo in the Following Accounts:GMA Lease program: 631-10-1110/54-99631 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo o- F'INANCE DEPARTMENT Donne B. Wlliams, CGFM Director Ron Crorden Fleet Managcr MEMORANDUM TOr FROM: MS. GERI SAMS RON CROWDEN SUBIECT: BID AWARD REQUEST-BID 15-239 DATE: APRIL 7,2016 Fleet Management would like to request the award for the attaChed compilation sheet for bid 15-239,6,000 GVW trucks, which opened on November 19, 2015, be offered to Gerald Jones Ford (forrnally Bobby Jones Ford) through the Local Vendor Preference program. The local bidder, Gerald Jones Ford, is eligible for the Local Vendor Preference program and also met all bid specifications required by Augusta. Please let us know when the vendor paperwork is completed on this compilation awatdso that we may move forward with the purchase process. If you have any questions or concerns, please contact me. Best Personal Regards, fr 1fr,-ot"',,*' Ron Crowden Fleet Manager a4lL2/2AL6 7662618885 ,o u{*, ft*r lAcd YenOor OPtlon 'Bld #15'239/- f.ooo ernY Seriss Pichup Trucltoo' for Augusd, eeorgia " Floct tenegement llepartnrent I Vehlch t0 GelrtdJoilet s{e0Wilshbhtuglffi,G l :or( DRd. D9tg Lilf,rt tl.rn{oufgt Vendor AocoPr or Decllm Ilo t.oB Fullstse Truclq Ext llih t 16,029.l 0 lr5,m7.o0 luJi.t0 Skld FlaE Peckage r&41 $r37.m $ltlE 00 l.l3 ElecWndowe E )oor Locko tss.0d 31,0s7.00 l.'14 TrellerTor plckage $lzz.ot S'192.00 i.01 Flre Extingulater i50,0($40.00 B.03Bedllner $85.d $165.00 l.0rToolbox i259.0 $269.00 i.(ETnllerhitch $24s.06 lncluded ln 5.14 i.06Tmlhruirlng 340.00 lncluded ln S.lf 7.01Badrupelrm $70,00 $r5.00 r.O2 LED opmomtlight $Bz+03t!t 00 Fotal t2g,l6G DO $27.?5{m ,l€9 Plse indicate i, !,ou wigh to rtch th6 bid of the loti,EEt non-bcelbidder G dgm of the ffial amount. Please sign' dete ater than Thursdey, APrilT, 2016'tu Date:4- /z-/e l of 1 Invitation To Bid Sealed bids will be received at this office until Thursday, November 19, 2015 at 11:00 a.m. for furnishing: Bid Item 15-239 6,000 GVW Series Pickup Truck for Fleet Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706-821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, November 6, 2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 15, 22, 29, November 5, 2015 Metro Courier October 21, 2015 Revised: 1/8/2015 DemandStarI User: Mills, Phyllis Organization: Gity of Augusta, GA (Augusta Commission) Logout I Help DEMANDSTAR q OHYIA My DemandStar Buyers Account lnfo Log Bid [View Bldsl Log Quote View Quotes Supplier Search Build Broadcast List Reports Planholders List Member Name City of Augusta, GA (Augusta Commission) Bid Number ITB-15-239-0-2015/nw Bid Name 6,000 GVW Series Pick-up Truck 1 Document(s) found for this bid I Planholde(s) found. Add Planholder Planholders List - Onvia Page 1 of 1 Format for Printing I Nol Page 1 of I Supplier Name I Phone Fax Doc Count Attributes Programs Actions ACME AUTO LEASING LLC 2032346850 2032346858 1. Small Business2. Veteran Owned Documents t s."'"r, I T* Rd,,, I E;^. E "d I Demandstarisaproductof Onvia,lnc. (c)1997-2016.Allrightsreserved. I TermsofUse I Privacy hup://www.demandstar.com/buyer/bidsiPlanholder_List.asp?_PU:%o2Fbuyero/o2Fbids%2F... 411812016 MALCOLM CUNNINGHAM CHEVROLET ATTN: FLEET MANAGER 2031 GORDON HIGHWAY AUGUSTA, GA 30909 PENDARVIS CHEVROLET ATTN: JIMMY SCOTT 650 AUGUSTA HIGHWAY EDGEFIELD, SC 29824 AKINS FORD CORP 220 WEST MAY STREET WINDER, GA 30680 FAIRWAY FORD OF AUGUSTA ATTN: BRIAN STEWART 4333 WASHINGTON ROAD EVANS, GA 30809 LOVE CHEVROLET ATTN: DON WEAVER P.O. BOX 8387 coLUMBlA, SC 29033 MILTON RUBEN CHRYSLER ATTN: DAVID MCGAHEE 3510 WASHINGTON ROAD AUGUSTA, GA 30907 GORDON CHEVROLET ATTN: FLEET MANAGER 2031 GORDON HIGHWAY AUGUSTA, GA 30909 Milton Ruben Chrysler 3518 Washington Road Augusta, GA 30907 CULPEPPER MOTOR COMPANY ATTN: STUART WILSON 6441 NATURESWAY HARLEM, GA 30814 Acura of Augusta 1770 Gordon Highway FIVE STAR C/DODGE/JEEP ATTN: CLARK LAMBERT 3068 RIVERSIDE DRIVE MACON, GA 31210 THOMSON CHRYSLER ATTN: MAC MCALLISTER 2158 WASHINGTON ROAD THOMSON, GA 30824 ALLAN VIGIL FORD ATTN: ROBERT BURTNER 6790 MT. ZrON BLVD. MORROW, GA 30260 LANGDALE CHEVROLET 1006 W FRANKLIN ST SYLVESTER GA 31791 BOBBY JONES FORD ATTN: LARRY WILLIAMS 3480 WRIGHTSBORO ROAD AUGUSTA, GA 30919 WADE FORD ATTN: FLEET MANAGER 3860 SOUTH COBB DR SMYRNA, GA 3OO8O HENNA CHEVROLET ATTN: JIMMY SCOTT 3625 RICHLAND AVENUE W. AIKEN, SC 29801 BOB BENNETT FORD 177 GREYSTONE BLVD. coLUMBtA, 5C 29221 MASTERS OF AUGUSTA- GMC ATTN: BUICK- FRANKWARD ATTN: GMC - BERNARD HUGHES 3710 WASHINGTON ROAD MARTINEZ, GA 30907 JACKY JONES FORD, INC ATTN: CLINT LAPRADE P O BOX 1080 HWY 129S CLEVELAND, GA 30528 LEGACY FORD MERCURY, INC. ATTN: BENNIE WALDROP 413INDUSTRIAL BLVD P.O. BOX 248 MCDONOUGH, GA 30253 BUTLER CHRYSLER DODGE JEEP 1555 SALEM ROAD BEAUFORT, SC 29902 SATCHER MOTOR COMPANY P.O. BOX 3128 AIKEN, SC 29802 CARL BLACK BUICK.GMC ATTN: ROBERT M. KLEPAK 1110 ROBERTS BLVD KENNESAW, GA 30144 MASTERS OF AUGUSTA_ GMC ATTN: GMC - BERNARD HUGHES 3710 WASHINGTON ROAD MARTINEZ, GA 30907 Bill Heard Chevrolet 4310 Jonesboro Road Union City, GA 30291 BRANNEN MOTOR CO. ATTN: BOBBY REED P. O. BOX 746 UNEDILLA, GA 31091 STEVE RAYMAN GMC 2155 COBB PARKWAY SE, SMYRNA, GA 3OO8O Augusta, GA 30904 BID ITEM 15-239 BtD |TEM 15-239 6,000 GVW SERIES PICKUP TRUCK 6,000 GVW SERIES PICKUP TRUCK FOR FLEET MANAGEMENT FOR FLEET MANAGEMENT BID DUE: Thu., Nov., 19,2015 at 11 a.m. MAILED OCTOBER 15,2015 RON CROWDEN FLEET MANAGEMENT WONNE GENTRY LSBOP/COMPLIANCE RUSSELL SANDERS FLEET MANANGEMENT Vendors ALLAN VIGIL FORD 6790 MT. ZION BLVD MORROW, GA 30260 BOBBY JONES 3480 WRIGHTSBORO ROAD AUGUSTA, GA 30919 FAIRWAY FORD OF AUGUSTA 4333 WASHINGTON ROAD EVANS, GA 30809 LANGDALE CHEVOLET P. O. BOX 770 SYLVESTER, GA 31791 MASTER BUICK GMC 3710 WASHINGTON RD AUGUSTA, GA 30907 Attachment B YES YES YES YES YES E-Verify Number 94460 117480 689647 523776 665555 SAVE Form YES YES YES YES YES 5.01 Fullsize Truck, Rg Cab 2 wheel drive $19,489.00 $20,280.00 $19,724.48 $19,994.76 $27,300.00 5.02 Fullsize Truck, Rg Cab 4 wheel drive $20,993.00 $22,005.00 $21,188.00 $23,234.96 $31,600.00 5.03 Fullsize Truck, Ext Cab 2 wheel drive $20,481.00 $21,403.00 $20,697.00 $22,631.20 $30,600.00 5.04 Fullsize Truck, Ext Cab 4 wheel drive $23,488.00 $24,615.00 $23,779.00 $25,798.80 $34,200.00 5.05 Fullsize Truck, Ext Cab 2 wheel drive, 8 cyl $21,699.00 $22,771.00 $22,010.00 $23,564.80 $31,500.00 5.06 Fullsize Truck, Ext Cab 4 wheels door, 8 cyl $24,696.00 $26,029.00 $25,007.00 $26,943.40 $35,200.00 5.07 Fullsize Truck, Crew Cab 2 wheel drive $23,982.00 $25,031.00 $24,074.00 $26,566.60 $36,300.00 5.08 Fullsize Truck, Crew Cab 4 wheel drive $27,084.00 $28,233.00 $27,434.00 $29,140.60 $38,900.00 5.09 Speed control/tilt steering $195.00 $192.00 $203.00 $100.00 may not be able to add on some trucks 5.10 Skid Plate package (4x4)$140.00 $137.00 $145.00 $152.00 $88.00 5.11 Minimum 8 Foot Bed $300. 00 - $1800.00 (depending on model) $300.00 $278.00 $59.00 $300.00 5.12 Black platform Run Bd $256.00 $214.00 $227.00 $545.00 $780.00 5.13 Elec Windows & Door Locks $998.00 $998.00 $1,057.00 $610.00 $638.00 5.14 Trailer Tow package $450.00 $422.00 $492.00 $282.00 $330.00 5.15 CNG Package $275.00 $268.00 $284.00 NA / Bid #15-239 6,000 GVW Series Pickup Truck for Augusta, Georgia - Fleet Management Department Bid Opening Date: Thursday, November 19, 2015 @ 11:00 a.m. Total Number Specifications Mailed Out: 28 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 95 Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE Total packages submitted: 5 Total Noncompliant: 0 5.00 Vehicle and Options Required Page 1 of 2 Vendors ALLAN VIGIL FORD 6790 MT. ZION BLVD MORROW, GA 30260 BOBBY JONES 3480 WRIGHTSBORO ROAD AUGUSTA, GA 30919 FAIRWAY FORD OF AUGUSTA 4333 WASHINGTON ROAD EVANS, GA 30809 LANGDALE CHEVOLET P. O. BOX 770 SYLVESTER, GA 31791 MASTER BUICK GMC 3710 WASHINGTON RD AUGUSTA, GA 30907 Bid #15-239 6,000 GVW Series Pickup Truck for Augusta, Georgia - Fleet Management Department Bid Opening Date: Thursday, November 19, 2015 @ 11:00 a.m. Total Number Specifications Mailed Out: 28 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 95 Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE Total packages submitted: 5 Total Noncompliant: 0 6.01 Fire Extinguisher $75.00 $50.00 $40.00 $125.00 / 6.02 Outlet receptacle $75.00 $50.00 $20.00 $70.00 / 6.03 Bedliner $355.00 $335.00 $365.00 $380.00 $575.00 6.04 Toolbox $350.00 $259.00 $269.00 $410.00 $475.00 6.05 Trailer hitch $475.00 $249.00 included in 5.14 $351.00 $380.00 6.06 Trailer wiring included with 6.05 $40.00 included in 5.14 $81.00 $150.00 6.07 Trailer Ball $40.00 $15.00 $12.00 $60.00 $50.00 6.08 Window tint, reg cab $125.00 $100.00 ask for in base price $195.00 $125.00 6.09 Window tint, ext cab $145.00 $120.00 ask for in base truck $225.00 $175.00 6.10 Window tint, crew cab $155.00 $140.00 ask for in base truck $395.00 $175.00 7.01 Backup alarm $75.00 $70.00 $45.00 $100.00 $138.00 7.02 LED topmount light $600.00 $567.00 $334.00 $740.00 / Year 2016 2016 2016 2016 2016 Make FORD FORD FORD CHEVROLET GMC Model F-150 F-150 F-150 XL SILVERADO SIERRA Approximate Delivery Date 60-90 DAYS ~ 120 DAYS 60-90 DAYS 60 TO 70 DAYS 8 to 12 WEEKS 6.00 Outfitter's Specialty Items 7.00 Alert Warning Systems 2016 6,000 GVW PICKUP TRUCK: Page 2 of 2 Commission Meeting Agenda 6/30/2016 2:00 PM 2017 Budget Calendar Department:Finance Department:Finance Caption:Present the 2017 budget calendar for approval. Background:The Budget Calendar establishes tentative dates for the completion of the various stages of the 2017 budget preparation and adoption process. Analysis:The Budget Calendar establishes tentative dates for the completion of the various stages of the 2017 budget preparation and adoption process. The calendar is presented for approval consistent with the legal requirements in accordance with OCGA 36-81-5. The budget calendar, as planned, will facilitate developing, reviewing, and deliberations by the legislative body, input from the citizens of Augusta-Richmond County and adoption of FY2017 budget on a timely basis. The budget will also be adopted prior to fiscal year 2017. Financial Impact:n/a Alternatives:revise calendar Recommendation:approve budget calendar as presented for FY 2017 Funds are Available in the Following Accounts: n/a REVIEWED AND APPROVED BY: Finance. Law. Cover Memo Administrator. Clerk of Commission Cover Memo AUGUSTA, GEORGIA 2017 BUDGET PLANNING CALENDAR JUNE 2016 June 30, 2016 Commission approves FY2017 Budget Calendar. JULY 2016 July 21, 2016 Distribution of Budget Calendar and Instructions during department head meeting. July 25, 2016 Departments with OneSolution access may start entering in Budget Item Detail. AUGUST 2016 August 10, 2016 Deadline for ALL submission of budget documents to Finance. SEPTEMBER 2016 Sept. 1-16, 2016 Departmental Work Sessions with representatives of the Administrator’s Office and the Finance Department September 30, 2016 Budget summary presented to Administrator by Finance Department. OCTOBER 2016 October 18, 2016 FY2017 Proposed Budget presented to Augusta-Richmond County Commission by the Administrator. October 25, 2016 Publish Public Hearing Notice in newspaper. NOVEMBER 2016 November 1, 2016 PUBLIC TOWN MEETING / COMMISSION MEETING Public Hearing of 2017 Budget. November 8, 2016 Publish Notice of Budget Adoption in newspaper. November 15, 2016 Adoption of the FY2017 Budget by the Augusta-Richmond County Commission JANUARY 2017 January 1, 2017 Effective date for the Fiscal year 2017 Budget. Commission Meeting Agenda 6/30/2016 2:00 PM Augusta Entryway & Beautification Program) (Sandbar Ferry Beauty Spot) Mowing and Maintenance Agreement and Indemnity Agreement Department:Engineering Department:Engineering Caption:Motion to approve entering into a Mowing and Maintenance Agreement as well as an Indemnity Agreement with the Georgia Department of Transportation in conjunction with Sandbar Ferry Beauty Spot Project as requested by AED. Background:Currently, there is a proposed project by the Augusta Beautification Program to landscape and maintain selected area of Sandbar Ferry Road. This project includes landscape and irrigation on the shoulder of Sandbar Ferry Road at the existing welcome to Augusta sign. Landscape material includes sod, flowering shrubs, and ornamental trees. The improvements will enhance the corridor and the existing Welcome sign. Irrigation will be controlled by a new Calsense irrigation controller. Under a separate agreement, the Augusta Beautification Program provides the maintenance of the median/entry way, for landscaping projects along State Routes, Georgia DOT requires that the local government enter into a mowing and maintenance agreement, irrespective of funding source. Moreover, since the proposed project will include irrigation system, Georgia DOT requires an indemnity agreement to be executed as well. Analysis:Agreement would allow the beautification project to move forward. Financial Impact:None anticipated. Alternatives:1). Approve entering into a Mowing and Maintenance Agreement as well as an indemnity Agreement with the Georgia Department of Transportation in Conjunction with Sandbar Ferry Beauty Spot Project (Augusta Entryway & Corridor Beautification Program) as requested by AED. 2). Do not approve.Cover Memo Recommendation:Approve alternative one Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 6/30/2016 2:00 PM Augusta Entryway & Corridor Master Design (Riverwatch Entry Way) Transportation Enhancement (TE) Agreement, Mowing and Maintenance Agreement, Indemnity Agreement Department:Engineering Department:Engineering Caption:Motion to approve entering into a Transportation Enhancement (TE) Agreement, a Mowing and Maintenance Agreement and an Indemnity Agreement with the Georgia Department of Transportation in conjunction with the Augusta Entryway and Corridor Master Design Project as requested by AED. Background:Currently, there is a proposed project by the Augusta Beautification Program to landscape and maintain selected areas of Riverwatch Entryway. This project will involve the installation of native and adapted landscape material and irrigation to emphasize and beautify the existing “Welcome to Augusta” sign. Landscaping will include trees, shrubs, groundcovers, and turf on both shoulders within the current GDOT right of way along Riverwatch Parkway (SR 104) from the I-20 Eastbound on/off ramp to Alexander Drive. Under a separate agreement, the Augusta Beautification program provides transportation enhancement activities, and the maintenance of the median/entry way, for landscaping projects along state routes, Georgia DOT requires that the local government enter into a Mowing and Maintenance Agreement, irrespective of funding source. Moreover, since the proposed project will include irrigation system, Georgia DOT requires an indemnity agreement to be executed as well. Analysis:Agreement would allow the beautification project to move forward. Financial Impact:None anticipated. Alternatives:1). Approve entering into a Transportation Enhancement (TE) Agreement, Mowing and Maintenance Agreement as well as an indemnity Agreement with the Georgia Department of Cover Memo Transportation in Conjunction with Augusta Entryway and Corridor Master Design Project as requested by AED. 2). Do not approve. Recommendation:Approve alternative 1 Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 6/30/2016 2:00 PM Glass Factory Low Pressure Sanitary Sewer Relief CIP Bond Project Department:Augusta Utilities Department Department:Augusta Utilities Department Caption:Motion to approve award of Bid # 16-169 for the Construction of Glass Factory Low Pressure Sewer Relief CIP Bond Project to Legacy Water Group. Background:This Project will consist of the installation of a new 24 ” low pressure relief sanitary sewer main replacing an older brick arch combination storm/sewer main. The project will begin at Steiner Avenue and connect to an existing sanitary sewer on New Savannah Road. The project will improve the sanitary sewer system within the project area. Analysis:ZEL Engineers and Augusta Utilities Department (AUD) have reviewed the bid submitted by Legacy Water Group. The bid for construction services was deemed to be fair and reasonable by ZEL Engineers and they provided a recommendation letter to AUD. Financial Impact:We have reviewed the bid from Legacy Water Group and find it to be reasonable. Funding in the amount of $2,320,000.00 is available from accounts: 512043490-5212115/ 815000050- 5212115 Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends the Commission approve the Construction Services to Legacy Water Group in the amount of $2,320,000.00 for the Glass Factory Low Sanitary Sewer Pressure Relief CIP Bond Project. Funds are Available in the Following Accounts: Funds are available in the following accounts: 512043490- 5212115/ 81500050-5212115 Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo UTILITIES DEPARTMENT Tom Wiedmeier, P.E. Deanna Davis, P.E. Director Assistant Director Engineering Division 360 Bay Street, Suite 180 - Augusta, GA 30901 (706) 312-4132 – Fax (706) 312-4133 WWW.AUGUSTAGA.GOV MEMO DATE: June 8, 2016 TO: Geri Sams, Procurement Director FROM: Tom Wiedmeier, P.E., Utilities Director SUBJECT: Bid Item #16-169 Glass Factory Low Pressure Sewer for Augusta, Georgia-Utilities Department AUD respectfully requests that we be allowed to enter into pre-award discussions with the low responsive bidder for the above project. The project will not be altered but we will address minor changes that may affect the bid line item costs and overall bid amount. This will be conducted prior to potentially submitting a recommendation for award. AUD has funds available for the project. UTILITIES DEPARTMENT Tom Wiedmeier, P.E. Deanna Davis, P.E. Director Assistant Director Engineering Division 360 Bay Street, Suite 180 - Augusta, GA 30901 (706) 312-4132 – Fax (706) 312-4133 WWW.AUGUSTAGA.GOV MEMO TO: Geri Sams, Procurement Director FROM: Tom Wiedmeier, P.E., Utilities Director DATE: 06/14/2016 SUBJECT: Bid Item #16-169 Glass Factory Low Pressure Sewer for Augusta, Georgia- Utilities Department We have reviewed the original bid tab sheet and after requesting through procurement that AUD be allowed to initiate pre-award discussions with the Legacy Water Group, we had discussions and provided minor revisions to the scope and Legacy provided a revised bid of $2,320,000.00. ZEL Engineers has reviewed the revised bid and has recommended that AUD accept the revisions. We agree with ZEL Engineers that Legacy Water Group is the lowest responsive bidder at $ 2,320,000.00. AUD has the funds for this project. I concur with the recommended award of bid item #16-1169 to the lowest responsive bidder, Legacy Water Group. Invitation to Bid Sealed bids will be received at this office until Tuesday, May 17, 2016@ 3:00 p.m. for furnishing: Bid Item #16-169 Glass Factory Relief Low Pressure Sewer for Augusta Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non-refundable are $125.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821- 0405) beginning Thursday, March 31, 2016. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Tuesday, May 3, 2016 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, May 4, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 31, April 7, 14, 21, 2016 Metro Courier April 13, 2016 Blair Construction P. O. Box 770 Evans, GA 30809 Legacy Water Group 10120 Roberts Way Convington, GA 30014 Beams Contracting 15030 Atomic Road Beech island, SC 29842 Yes 798569 Yes Yes Yes $2,790,990.25 Bid Item #16-169 Glass Factory Relief Low Pressure Sewer for Augusta, Georgia - Utilites Department Bid Due: Tuesday, May 17, 2016 @ 3:00 p.m. Price negotiation with Legacy Water Group by the Utilities Department resulted in a decrease in bid amount of $2,320,000.00 which brings this project within budget. Bid Bond Bid Price Total Number Specifications Mailed Out: Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Mandatory Pre-Bid Conference: 4 Total packages submitted: 1 Total Noncompliant: Vendors Attachment B E-Verify Number SAVE Form Addendums 1-2 Page 1 of 1 ATTN: Q. WILLIAM HAMMACK C. W. MATTHEWS CONTRACTING P. O. DRAWER 970 MARIETTA, GA 30061-0970 ATTN: MATTHEW WALSH ARCHER WESTERN CONTRACTORS 2410 PACES FERRY RD SE, STE 600 ATLANTA, GA 30339-1821 ATTN: ROBIN J. SNELL E. R. SNELL CONTRACTOR P. O. BOX 306 SNELLVILLE, GA 30078-0306 ATTN: LOUIE A. PITTMAN, III PITTMAN CONSTRUCTION CO P. O. BOX 155 CONYERS, GA 30012-0155 ATTN: BOBBY CATES RUBY-COLLINS, INC 4806 WRIGHT DRIVE SMYRNA, GA 30082 BLAIR CONSTRUCTION ATTN PATRICK DILLARD PO BOX 770 EVANS, GA 30809 REEVES CONSTRUCTION ATTN: GREG HAMILTON 1 APAC INDUSTRIAL WAY AUGUSTA, GA 30907 BEAMS CONTRACTING ATTN: BUDDY ROWLAND 15030 ATOMIC ROAD BEECH ISLAND SC 29842 ATTN BARRETT BOWDEN CONTRACT MANAGEMENT INC 1827 KILLINGSWORTH AUGUSTA GA 30904 C & H PAVING 167 KNOX RIVERS ROAD THOMSON, GA 30824 CROWDER CONSTRUCTION ATTN: MARK DICKSON 1229 ROYAL DRIVE, SUITE C CONYERS, GA 30094 JHC CORPORATION ATTN: CHRIS CAYIA 1029 PEACHTREE PARKWAY N #359 PEACHTREE CITY, GA 30269 GEARING BROTHERS CIVIL WORKERS ATTN ALLISON CAESAR 621 PONDER PLACE #3 EVANS, GA 30809 ATTN: LOUIE A. PITTMAN, III PITTMAN CONSTRUCTION CO P. O. BOX 155 CONYERS, GA 30012-0155 LARRY PITTMAN & ASSOC. ATTN: TIMMY PITTMAN 1249 GORDON PARK ROAD AUGUSTA, GA 30901 L.C. WHITFORD CO., ATTN: SPENCER CHRISTENSON 3765 FRANCIS CIRCLE ALPHARETTA, GA 30004 SITEC ATTN; DAVID MCGHEE 522 RAILROAD AVE NORTH AUGUSTA, SC 29841 WALL ASPHALT ATTN: CHARLIE WALL 617 ROCKMART ROAD VILLA RICA, GA 30108 YVONNE GENTRY DBE/COMPLIANCE OFFICE TOM WIEDMEIER AUGUSTA UITILITIES DEPT. DEANNA DAVIS AUGUSTA UTILITIES Bid Item #16-169 Glass Factory Relief Low Pressure Sewer For Augusta Utilities Dept. Mailed March 31, 2016 Bid Item #16-169 Glass Factory Relief Low Pressure Sewer For Augusta Utilities Dept. Bid Due: Tue., 5/17/16 @ 3:00 P.M. Commission Meeting Agenda 6/30/2016 2:00 PM Motion to authorize condemnation Department:Law Department:Law Caption:Motion to authorize condemnation to acquire title of property for right-of-way/detention (Parcel 087-4-007-00-0) 2057 Walnut Street. Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,500 sq. ft. for right-of-way. The appraised value is $12,500.00. Analysis:Condemnation is necessary in order to acquire the required property Financial Impact:The necessary costs will be covered under the project budget Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo AGENDA ITEM __________ EDITION __________ CAPTION: Motion to authorize condemnation to acquire title of a portion of property for right-of-way (Parcel 087-4-007-00-0) 2057 Walnut Street BACKGROUND: Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,500 sq. ft. for right-of- way. The appraised value is $12,500.00. ANALYSIS: Condemnation is necessary in order to acquire the required property. FINANCIAL IMPACT: The necessary costs will be covered under the project budget. ALTERNATIVES: Deny condemnation. RECOMMENDATION: Approve condemnation. AGENDA DATE: June 30, 2016. DEPARTMENT DIRECTOR: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 ADMINISTRATOR: _________________________ FINANCE: _______________________________ DATE: June 10, 2016 TO: The Honorable Hardie Davis, Jr. Mayor Members of the Augusta Commission Members of the Public Services Committee FROM: Randolph Frails and Andrew MacKenzie, General Counsel SUBJECT: Acquisition of Right-of-Way to City of Augusta, Georgia from John Forest Smalley and Mae Ella Smalley, deceased, by and through their known and unknown heirs Commission Meeting Agenda 6/30/2016 2:00 PM Old Savannah Road at Twiggs Street Improvements-Phase II-16-149 Department:Engineering Department:Engineering Caption:Motion to appropriate the necessary funds and approve award of Construction Contract to E.R. Snell Contractors in the amount of up to $4,948,423.95 for the Old Savannah Road at Twiggs Street Improvement-Phase II Project, contingent on Value Engineering and upon receipt of signed contracts and proper bonds for the AED. Background:Old Savannah Road at Twiggs Street Improvements project is an approved SPLOST project. Due to funding constructed project is being constructed in phases. This is phase 2 of the project. This phase of the project consists of roadway & intersection improvements, construction of two roundabouts, drainage improvements, Curb & Gutter, and lighting along Twiggs Street between Wrightsboro Rd/James Brown Blvd. and Old Savannah Road. Analysis:Bids were received on May 4, 2016 with E. R. Snell Contractors being the low bidder. The bid results are as follow: CONTRACTORS BID 1. Reeves Construction $5,763,544.75 2. E. R. Snell Contractors $4,948,423.95 3. Beams Contracting $5,629,259.69 It is the recommendation of the Engineering Department to award this project to E. R. Snell Contractors. Financial Impact:Funds are available in amount of $4,948,423.95 upon commission approval. Following is Fund allocation. $1,446,000 (Old Savannah/Twiggs SPLOST III); and $3,502,423.95 (SPLOST III Fund Balance). Alternatives:1). Appropriate the necessary funds and approve award of Construction Contract to E.R. Snell Contractors in the amount of up to $4,948,423.95 for Old Savannah Road at Twiggs Street Improvement-Phase II Project, contingent on Value Engineering and upon receipt of signed contracts and proper bonds for the Cover Memo AED. 2). Do not approve and cancel the project. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: $1,446,000 (Old Savannah/Twiggs SPLOST III); $3,502,423.95 (SPLOST III Fund Balance) REVIEWED AND APPROVED BY: Cover Memo Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: The project is authorized to CPB# 323-041110-296823220 to award the construction contract to E.R. Snell Constractors subject to Value Engineering in the amount of $4,948,423.95 for Old Savannah Road at Twiggs Street Improvement-Phase II project as requested by the AED. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase III 2,060,000$ SPLOST III Fund Balance 3,502,450$ 5,562,450$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB# 323-041110-296823220 CAPITAL PROJECT BUDGET OLD SAVANNAH ROAD/TWIGGS STREET IMPROVEMENTS Honorable Mayor, Hardie Davis, Jr. PHASE II CHANGE NUMBER THREE 1 of 2 5.5.2011 Augusta-Richmond County, Georgia CPB# 323-041110-296823220 CAPITAL PROJECT BUDGET OLD SAVANNAH ROAD/TWIGGS STREET IMPROVEMENTS PHASE II CHANGE NUMBER THREE CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPECIAL 1% SALES TAX, PHASE III 323-04-1110-0000000-000000000 ($2,060,000)($2,060,000) SPLOST III FUND BALANCE ($3,502,450)($3,502,450) TOTAL SOURCES:($2,060,000)($3,502,450)($5,562,450) USE OF FUNDS ENGINEERING 323-04-1110-5212115-296823220 $493,241 $493,241 RIGHT OF WAY 323-04-1110-5411120-296823220 $85,000 $85,000 CONSTRUCTION 323-04-1110-5414110-296823220 $1,481,759 $3,502,450 $4,984,209 TOTAL USES: $2,060,000 $3,502,450 $5,562,450 2 of 2 5.5.2011 Invitation to Bid Sealed bids will be received at this office until Thursday, April 21, 2016@ 3:00 p.m. for furnishing: Bid Item #16-149 Old Savannah Road at Twiggs Street Improvements – Phase II for Augusta Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $200.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722- 6488) beginning Thursday, February 25, 2016. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, April 1, 2016 @ 11:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. A Mandatory Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, April 7, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 25, March 3, 10, 17, 24, 31, 2016 Metro Courier March 2, 2016 Reeves Construction 1 Apac Indust Way Augusta, GA 30907 E. R. Snell Contractors 1785 Oak Road Snellville, GA 30078 Beams Contracting 15030 Atomic Road Beech island, SC 29842 Yes Yes Yes 48048 22114 167300 Yes Yes Yes Yes Yes Yes Yes Yes Yes $5,763,544.75 $4,948,423.95 $5,629,259.69 Bid Item #16-149 Old Savannah Road at Twiggs Street Improvements – Phase II for Augusta, Georgia - Engineering Department Bid Due: Wednesday, May 4, 2016 @ 3:00 p.m. The following vendor did not respond: JHC Corporation / 1029 N Peachtree Pkwy, Suite 359 / Peachtree City, GA 30629 Bid Bond Bid Price Total Number Specifications Mailed Out: 15 Total Number Specifications Download (Demandstar): 6 Total Electronic Notifications (Demandstar): 294 Mandatory Pre-Bid Conference: 4 Total packages submitted: 3 Total Noncompliant: 0 Vendors Attachment B E-Verify Number SAVE Form Addendums 1-2 Page 1 of 1 Commission Meeting Agenda 6/30/2016 2:00 PM 15th Street and Wrightsboro Road Storm and Sanitary Sewer Improvement CIP Project Department:Augusta Utilities Department Department:Augusta Utilities Department Caption:Motion to approve award of Bid # 16-168 for the Construction of 15th Street and Wrightsboro Road Storm and Sanitary Sewer Improvement CIP Project to Blair Construction, Inc. Background:This Project will consist of the installation of a new 36” sanitary sewer main that separates stormwater /sanitary flow near Central Ave and Emmett Street and rehabilitate a section of the existing sanitary sewer main and then jack and bore under the 15 th Street overpass and connecting to the existing sanitary sewer system at Wrightsboro Road and Spellman Street. The project will improve the sanitary sewer system within the project area , and is required by our Consent Order with Georgia EPD. Analysis:WK Dickson and Augusta Utilities Department (AUD) have reviewed the bid submitted by Blair Construction, Inc. The bid for construction services was deemed to be fair and reasonable by WK Dickson and they provided a recommendation letter to AUD. Financial Impact:We have reviewed the bid from Blair Construction, Inc. and find it to be reasonable. Funding in the amount of $1,630,250.84 is available from accounts: 512043490-5233111/ 80499999- 5233111 Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends the Commission approve the Construction Services to Blair Construction, Inc. in the amount of $1,630,250.84 for the 15th Street and Wrightsboro Road Storm and Sanitary Sewer Improvement CIP Project. Funds are Available in the Following Funds are available in the following accounts: 512043490- Cover Memo Accounts:5233111/ 80499999-5233111 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo 1450 Greene Street Suite 225 Augusta, GA 30901 Tel. 706.722.3479 Fax 706.722.6773 www.wkdickson.com Transportation  Water Resources  Urban Development  Geomatics June 14, 2016 Bob Leetch, PE Augusta Utilities Department 360 Bay Street, Suite 180 Augusta, Georgia 30901 RE: AUD 15th Street and Wrightsboro Road Storm & Sanitary Sewer Improvements AUD Project No. UB_3025_004 WKD Project No. 20150037.00.AG Mr. Leetch: W. K. Dickson & Co., Inc. has reviewed the proposed bid modifications from Blair Construction, Inc. and feel that it would be in the best interest of Augusta Utilities to accept this proposal. We would recommend that the commission move to award this project to Blair Construction, Inc. for construction. Pease do not hesitate to contact us should you like to discuss this matter further or if you require any additional information. Sincerely, W.K. Dickson & Co., Inc. William G. Wingate III, PE Vice President Blair Construction, Inc. P.O. Box 770 Evans, Georgia 30809 Phone (706) 868-1950 Fax (706) 868-1855 June 14, 2016 W.K. Dickson & Co., Inc. 1450 Greene Street, Suite 225 Augusta, GA 30901 Attn: Trey Wingate, P.E. Re: 15th Street and Wrightsboro Road Storm & Sanitary Sewer Improvements for Augusta, GA – Utilities Department Dear Mr. Wingate, In an effort to lower the cost of this project for the City of Augusta, we have taken the time to re- examine some of our bid prices submitted on May 19, 2016. Please find attached a newly prepared bid schedule with our reduced prices indicated in RED. Please note that the Bypass Pumping (Item # LS-8) has changes to both the unit cost and the unit of measure. We sincerely hope that these changes/savings will help in the award of this needed project. Please let me know if you have any questions or need any additional information. Sincerely, Patrick S. Dillard Chief Estimator 15th Street And Wrightsboro Road Sewer 5-1--16 Item #Description Unit Quantity Unit Bid Bid Amount General Construction LS-1 Mobilization, Demobilization LS 1 10,000.00$ 10,000.00$ LS-2 Bonds, Insurance LS 1 22,800.00$ 22,800.00$ LS-3 Traffic Control LS 1 30,000.00$ 30,000.00$ LS-4 Remove and Reset Signage and Traffic Signals LS 1 5,538.50$ 5,538.50$ LS-5 Erosion And Sediment Control LS 1 15,125.90$ 15,125.90$ LS-6 Utility Relocation LS 1 32,000.00$ 32,000.00$ LS-7 Permanent Grassing LS 1 3,076.10$ 3,076.10$ Roadway P-11A 8" Thick Flowable Fill Cap with a 2" Thick 12.5mm Superpave Asphalt Patch, Including Bituminous Tack Coat SY 1100 75.33$ 82,863.00$ P-1 Asphalt Overlay 1.5" Type F, Including Bitiminous Tack Coat SY 3350 10.21$ 34,203.50$ P-9 24" Concrete Curb and/or Gutter Replacement LF 150 27.55$ 4,132.50$ P-5 4" Thick Concrete Sidewalk, 3000 psi Mix SY 50 76.44$ 3,822.00$ Drainage SD-2 Junction Box, GADOT STD 9031U - As Aspproved By Engineer EA 4 8,409.40$ 33,637.60$ SD-1 Pre-cast Manhole, AUD Standard Detail 2.3, Depth 8' to 10' (72" Diameter)EA 1 10,839.50$ 10,839.50$ SD-2 Pre-Cast Conflict Sturcture at Wrightsboro Road LS 1 26,562.00$ 26,562.00$ SD-1 8" Dia. PVC SDR 26 0'-6' Depth LF 44 146.71$ 6,455.24$ SD-1 15" Dia RCP, Class III GADOT STD 1030D LF 70 185.64$ 12,994.80$ SD-1 18" Dia RCP, Class III GADOT STD 1030D - As Approved By Engineer LF 40 193.32$ 7,732.80$ SD-1 42" Dia RCP Class III GADOT STD 1030D LF 90 324.52$ 29,206.80$ SD-1 48" Dia RCP, Class III GADOT STD 1030D - As Approved By Engineer LF 40 357.14$ 14,285.60$ SD-3 Fully/Partially Plug 8" Combination Sewers EA 1 820.80$ 820.80$ SD-3 Fully/Partially Plug 15" Combination Sewers EA 2 1,486.75$ 2,973.50$ SD-3 Fully/Partially Plug 42" Combination Sewers EA 1 3,486.50$ 3,486.50$ SD-3 Fully/Partially Plug 48" Combination Sewers EA 1 5,128.10$ 5,128.10$ SD-3 Fully/Partially Plug 54" Combination Sewers EA 3 6,050.85$ 18,152.55$ SD-3 Fully/Partially Plug 60" Combination Sewers EA 1 7,691.20$ 7,691.20$ M-4 Select Backfill Materail, GA DOT Type I, Class I &II (Sand/Clay)- As Approved By Engineer CY 500 25.00$ 12,500.00$ M-8 #57 Stone For Bedding - 6" Plus Hlf Pipe - As Approved By Engineer CY 100 35.00$ 3,500.00$ Sewer S-1 36" Dia. Ductile Iron Pipe (Protecto 401 Lined - Ceramic Epoxy), Depth 6'-8'LF 136 474.82$ 64,575.52$ S-1 36" Dia. Ductile Iron Pipe (Protecto 401 Lined - Ceramic Epoxy), Depth 8'-10'LF 299 493.12$ 147,442.88$ S-1 8" Dia. PVC SDR 26 Depth 8'-10' - As Approved By Engineer LF 20 105.64$ 2,112.80$ S-1 36" Dia. PVC SDR 26 Depth 6'-8' LF 399 294.89$ 117,661.11$ S-1 36" Dia. PVC SDR 26, Depth 8' - 10' LF 184 409.79$ 75,401.36$ S-4 Jack & Bore - 54" Dia. Steel Casing and Ductile Iron Carrier Pipe, (Protecto 401 Lined - Ceramic Epoxy), Including Supports and Ends Sealed LF 135 1,212.46$ 163,682.10$ S-21 54" Rehabilitation - Spray-On Geopolymer Lining System LF 390 607.36$ 236,870.40$ M-4 Select Backfill, GA DOT Type 1, Class I & II (Sand/Cla) - As Approved By Engineer CY 1400 25.00$ 35,000.00$ M-8 #57 Stone For Bedding - 6" Plus Half Pipe - As Approved By Engineer CY 400 35.00$ 14,000.00$ M-1 Flowable Fill - As Approved by Engineer CY 300 201.25$ 60,375.00$ S-6 Pre-Cast Sanitary Manhole, AUD Standard Detail 2.3, Depth 6'-8' (72" Diameter)EA 4 11,655.07$ 46,620.28$ S-6 Pre-Cast Sanitary Manhole, AUD Standard Detail 2.3, Depth 8'-10' (72" Diameter)EA 2 11,998.50$ 23,997.00$ S-6 Pre-Cast Sanitary Manhole, AUD Standard Detail 2.4, Depth 8'-10' (72" Diameter)EA 1 14,050.50$ 14,050.50$ S-6 Pre-Cast Sanitary Manhole, Pre-Cast Transition Manhole1 Detail, Depth 8'-10' (180" Diameter)EA 1 19,659.30$ 19,659.30$ S-6 Pre-Cast Sanitary Manhole, Pre-Cast Transition Manhole 5 Detail, Depth 8'-10' (144" Diameter)EA 1 18,633.30$ 18,633.30$ S-6 Pre-cast Sanitary Doghouse Manhole, Doghouse Manhole Over Brick Sewer Detail, Depth 6'-8'EA 1 18,971.50$ 18,971.50$ 15th Street And Wrightsboro Road Sewer 5-1--16 Item #Description Unit Quantity Unit Bid Bid Amount S-6 Pre-Cast Sanitary Manhole, Pre-Cast Transition Manhole 5 Detail, Depth 8'-10' (120" Diameter)EA 1 18,899.30$ 18,899.30$ S-13 6" Sanitary Sewer Service Complete In Place EA 1 4,370.00$ 4,370.00$ WaterW-1 Water Service Conflicts - As Approved By Engineer EA 3 3,600.00$ 10,800.00$ W-1 Water Main Conflicts - As Approved By Engineer EA 3 14,400.00$ 43,200.00$ Other M-7 Fiber Optic Crossing LS 1 6,900.00$ 6,900.00$ Additional Work/Material A-1 Landscaping Allowance - As Approved By Engineer LS 1 10,000.00$ 10,000.00$ LS-8 Bypass Pumping DAY 30 1,250.00$ 37,500.00$ 1,630,250.84$ Invitation to Bid Sealed bids will be received at this office until Thursday, May 19, 2016@ 3:00 p.m. for furnishing: Bid Item #16-168 15th Street and Wrightsboro Road Storm & Sanitary Sewer Improvement for Augusta Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non-refundable are $75.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821- 0405) beginning Thursday, March 31, 2016. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Thursday, May 5, 2016 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. A Mandatory Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 6, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 31, April 7, 14, 21, 2016 Metro Courier April 13, 2016 Blair Construction P. O. Box 770 Evans, GA 30809 Legacy Water Group 10120 Roberts Way Convington, GA 30014 JHC Corporation 1029 Peachtree Pkwy Peachtree City, GA 30269 Beams Contracting 15030 Atomic Road Beech Island, SC 29842 YES YES 224004 798569 YES YES YES YES $1,772,174.74 $2,297,085.00 Bid Item #16-168 15th Street and Wrightsboro Road Storm & Sanitary Sewer Improvement for Augusta, Georgia - Utilites Department Bid Due: Thursday, May 19, 2016 @ 3:00 p.m. Price negotiation with Blair Construction by the Utilities Department resulted in a decrease in bid amount of $1,630.250.84 which brings this project within budget. Bid Bond Bid Price Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Mandatory Pre-Bid Conference: 6 Total packages submitted: Total Noncompliant: Vendors Attachment B E-Verify Number SAVE Form Page 1 of 1 ATTN: Q. WILLIAM HAMMACK C. W. MATTHEWS CONTRACTING P. O. DRAWER 970 MARIETTA, GA 30061-0970 ATTN: MATTHEW WALSH ARCHER WESTERN CONTRACTORS 2410 PACES FERRY RD SE, STE 600 ATLANTA, GA 30339-1821 ATTN: ROBIN J. SNELL E. R. SNELL CONTRACTOR P. O. BOX 306 SNELLVILLE, GA 30078-0306 ATTN: LOUIE A. PITTMAN, III PITTMAN CONSTRUCTION CO P. O. BOX 155 CONYERS, GA 30012-0155 ATTN: BOBBY CATES RUBY-COLLINS, INC 4806 WRIGHT DRIVE SMYRNA, GA 30082 BLAIR CONSTRUCTION ATTN PATRICK DILLARD PO BOX 770 EVANS, GA 30809 REEVES CONSTRUCTION ATTN: GREG HAMILTON 1 APAC INDUSTRIAL WAY AUGUSTA, GA 30907 BEAMS CONTRACTING ATTN: BUDDY ROWLAND 15030 ATOMIC ROAD BEECH ISLAND SC 29842 ATTN BARRETT BOWDEN CONTRACT MANAGEMENT INC 1827 KILLINGSWORTH AUGUSTA GA 30904 C & H PAVING 167 KNOX RIVERS ROAD THOMSON, GA 30824 CROWDER CONSTRUCTION ATTN: MARK DICKSON 1229 ROYAL DRIVE, SUITE C CONYERS, GA 30094 JHC CORPORATION ATTN: CHRIS CAYIA 1029 PEACHTREE PARKWAY N #359 PEACHTREE CITY, GA 30269 GEARING BROTHERS CIVIL WORKERS ATTN ALLISON CAESAR 621 PONDER PLACE #3 EVANS, GA 30809 ATTN: LOUIE A. PITTMAN, III PITTMAN CONSTRUCTION CO P. O. BOX 155 CONYERS, GA 30012-0155 LARRY PITTMAN & ASSOC. ATTN: TIMMY PITTMAN 1249 GORDON PARK ROAD AUGUSTA, GA 30901 L.C. WHITFORD CO., ATTN: SPENCER CHRISTENSON 3765 FRANCIS CIRCLE ALPHARETTA, GA 30004 SITEC ATTN; DAVID MCGHEE 522 RAILROAD AVE NORTH AUGUSTA, SC 29841 WALL ASPHALT ATTN: CHARLIE WALL 617 ROCKMART ROAD VILLA RICA, GA 30108 YVONNE GENTRY DBE/COMPLIANCE OFFICE TOM WIEDMEIER AUGUSTA UITILITIES DEPT. DEANNA DAVIS AUGUSTA UTILITIES Bid Item #16-168 15th Street & Wrightsboro Road Storm & Sanitary Sewer Improvement For Augusta Utilities Dept. Mailed March 31, 2016 Bid Item #16-168 15th Street & Wrightsboro Road Storm & Sanitary Sewer Improvement For Augusta Utilities Dept. Bid Due: Thu., 5/19/16 @ 3:00 P.M. Commission Meeting Agenda 6/30/2016 2:00 PM Motion to Authorize Condemnation Department:Law Department:Law Caption:Motion to authorize condemnation to acquire title of a property for right-of-way/detention (Parcel 087-4-057-00-0) 2034 Willow Street. Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,050 sq. ft. for right-of-way. The appraised value is $6,200.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation Recommendation:Approve condemnation Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo AGENDA ITEM __________ EDITION __________ CAPTION: Motion to authorize condemnation to acquire title of a portion of property for right-of-way (Parcel 087-4-057-00-0) 2034 Willow Street BACKGROUND: Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,050 sq. ft. for right-of- way. The appraised value is $6,200.00. ANALYSIS: Condemnation is necessary in order to acquire the required property. FINANCIAL IMPACT: The necessary costs will be covered under the project budget. ALTERNATIVES: Deny condemnation. RECOMMENDATION: Approve condemnation. AGENDA DATE: June 30, 2016. DEPARTMENT DIRECTOR: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 ADMINISTRATOR: _________________________ FINANCE: _______________________________ DATE: June 10, 2016 TO: The Honorable Hardie Davis, Jr. Mayor Members of the Augusta Commission Members of the Public Services Committee FROM: Randolph Frails and Andrew MacKenzie, General Counsel SUBJECT: Acquisition of Right-of-Way to City of Augusta, Georgia from Carrie Lowe, deceased, by and through her known and unknown heirs Commission Meeting Agenda 6/30/2016 2:00 PM Motion to authorize condemnation Department:Law Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right-of-way ( Parcel 087-4-122-00-0 196 Dan Bowles Road. Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,797 sq. ft. for right-of-way. The appraised value is $8,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo AGENDA ITEM __________ EDITION __________ CAPTION: Motion to authorize condemnation to acquire title of a portion of property for right-of-way (Parcel 087-4-122-00-0) 196 Dan Bowles Road BACKGROUND: Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,797 sq. ft. for right-of- way. The appraised value is $8,000.00. ANALYSIS: Condemnation is necessary in order to acquire the required property. FINANCIAL IMPACT: The necessary costs will be covered under the project budget. ALTERNATIVES: Deny condemnation. RECOMMENDATION: Approve condemnation. AGENDA DATE: June 30, 2016. DEPARTMENT DIRECTOR: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 ADMINISTRATOR: _________________________ FINANCE: _______________________________ DATE: June 10, 2016 TO: The Honorable Hardie Davis, Jr. Mayor Members of the Augusta Commission Members of the Public Services Committee FROM: Randolph Frails and Andrew MacKenzie, General Counsel SUBJECT: Acquisition of Right-of-Way to City of Augusta, Georgia from Robert Beck and Burlese Meyer Beck, deceased, by and through their known and unknown heirs Commission Meeting Agenda 6/30/2016 2:00 PM Affidavit Department: Department: Caption:Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo