HomeMy WebLinkAbout2016-06-07-Meeting AgendaCommission Meeting Agenda
Commission Chamber
6/7/2016
2:00 PM
INVOCATION:
Pastor David B. Hunter, Sr. Lutheran Church of the Resurrection.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A.Mr. Mike Samadi regarding property located at 4013 Belair Rd., Augusta
30909.
Attachments
CONSENT AGENDA
(Items 1-24)
PUBLIC SERVICES
1.Motion to approve New Application: A.N. 16-22: request by Steven B.
Ellison for a wholesale Beer License to be used in connection with
Savannah River Brewing Company, LLC located at 813 Fifth Street.
District 1. Super District 9. (Approved by Public Services Committee
May 31, 2016)
Attachments
2.Motion to approve New Ownership Application: A. N. 16-23: request
by Charles R. Hardin for an on premise consumption Liquor, Beer &
Wine License to be used in connection with Olde Town Innterprizes
d/b/a/ Foxes Lair located at 349 Telfair Street. There will be Dance.
District 1. Super District 9. (Approved by Public Services Committee
May 31, 2016)
Attachments
ADMINISTRATIVE SERVICES
3.Motion to approve amending the schedule for 2016 strategic
workshop. (Approved by Administrative Services Committee May
31, 2016)
Attachments
PUBLIC SAFETY
4.Motion to approve entering into a Mutual Aid Agreement with the City
of North Augusta to provide for the protection of life and property of the
citizens of Augusta-Richmond County, Georgia and North Augusta and
to authorize the Mayor to execute the appropriate documents.
(Approved by Public Safety Committee May 31, 2016)
Attachments
5.Motion to approve the renewal of Superior Court's case manager service
agreement. (Approved by Public Safety Committee May 31, 2016)
Attachments
6.Motion to approve acceptance of Criminal Justice Coordinating Council
2017 Grant Award for the Accountability Court DUI court program.
(Approved by Public Safety Committee May 31, 2016)
Attachments
7.Motion to approve acceptance of 2017 Criminal Justice Coordinating
Council grant award. (Approved by Public Safety Committee May 31,
2016)
Attachments
FINANCE
8.Motion to approve award of RFP #16-128 for Financial Advisor for debt
issuance and economic development project evaluation to Davenport &
Company. Authorize the Mayor and Clerk of Commission to execute
contract for professional services.(Approved by Finance Committee
May 31, 2016)
Attachments
9.Motion to approve establishing a subcommittee to analyze, review and
report back to the Commission on establishing a “South Augusta
Development Authority”. (Approved by Finance Committee May 31,
2016)
Attachments
ENGINEERING SERVICES
10.Motion to authorize condemnation to acquire title of the entire parcel,
(Parcel 087-4-150-00-0) 2027 Leona Street. (Approved by Engineering
Services Committee May 31, 2016)
Attachments
11.Motion to authorize condemnation to acquire title of the entire parcel,
(Parcel 087-4-139-00-0) 2049 Leona Street. (Approved by Engineering
Services Committee May 31, 2016)
Attachments
12.Motion to authorize condemnation to acquire title of the entire parcel,
(Parcel 087-4-146-00-0) 2035 Leona Street. (Approved by Engineering
Services Committee May 31, 2016)
Attachments
13.Motion to authorize condemnation to acquire title of the entire parcel,
(Parcel 087-4-166-00-0) 2028 Leona Street. (Approved by Engineering
Services Committee May 31, 2016)
Attachments
14.Motion to authorize condemnation to acquire title of a portion of
property for right-of-way (Parcel 087-2-166-00-0) 2022 Walnut Street.
(Approved by Engineering Services Committee May 31, 2016)
Attachments
15.Motion to authorize condemnation to acquire title of a portion of
property for right-of-way (Parcel 193-0-075-00-0) 2554 A Patterson
Bridge Road. (Approved by Engineering Services Committee May 31,
2016)
Attachments
16.Motion to approve entering into a Project Framework Agreement with
the Georgia Department of Transportation for the Barton Chapel Road at
Gordon Highway Improvements Project (PI #0012868) as requested by
AED. (Approved by Engineering Services Committee May 31, 2016)
Attachments
17.Motion to approve the deeds of dedication, maintenance agreements,
and road resolutions submitted by the Engineering and Augusta Utilities
Attachments
Departments for Haynes Station, Phase IV. (Approved by Engineering
Services Committee May 31, 2016)
18.Motion to approve funding for Engineering Consultant Services
Supplemental Agreement Four to URS Corporation (now merged with
AECOM) in the amount of $169,200.00 for the Advanced Transportation
Management System (ATMS) Master Plan Project as requested by the
AED. (Approved by Engineering Services Committee May 31, 2016)
Attachments
19.Motion approve Memorandum of Understanding (MOU) between
Augusta, Georgia and the Richmond County Board of Health (RCBOH)
to provide inspection and mosquito control services for the City’s
detention/retention ponds and ditches as requested by AED. (Approved
by Engineering Services Committee May 31, 2016)
Attachments
20.Motion approve the continued funding of the current On-Call
Construction Management, Construction Inspection and Field
Engineering (CM_CI_FE) Services contract in the amount of $516,000.
Funding is available in Transportation Investment Act (TIA) Projects
Funds, SPLOST VI, and TIA Discretionary Funds as requested by AED.
(Approved by Engineering Services Committee May 31, 2016)
Attachments
21.Motion to approve Traffic Engineering’s purchase of thermoplastic
striping material. (Approved by Engineering Services Committee May
31, 2016)
Attachments
22.Motion to approve entering into a Project Framework Agreement with
the Georgia Department of Transportation for the Wheeler Road at
Robert C. Daniel Parkway Intersection Improvements Project (PI
#0012866) as requested by AED. (Approved by Engineering Services
Committee May 31, 2016)
Attachments
23.Motion to approve award of Bid #16-166 for the construction of
Windsor Spring Road Sanitary Sewer Extension Project to Blair
Construction, Inc. (Approved by Engineering Services Committee
May 31, 2016)
Attachments
PETITIONS AND COMMUNICATIONS
24.Motion to approve the minutes of the regular meeting of the
Commission held May 17, 2016 and Special Called Meeting held May
31, 2016.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
6/7/2016
AUGUSTA COMMISSION
REGULAR AGENDA
6/7/2016
(Items 25-28)
ADMINISTRATIVE SERVICES
25.Consider award of RFP 16-123 Consulting Services for Classification &
Compensation Study. (No recommendation from Administrative
Services Committee May 31, 2016)
Attachments
26.Motion to adopt a Fair Chance Hiring Initiative otherwise referred to as
“Ban the Box” policy for Augusta-Richmond County, and direct staff to
put together any required changes to Augusta's Personnel Policies and
Procedure Manual to effectuate the Fair Chance Hiring Initiative by the
next Commission meeting. (Requested by Mayor Hardie Davis, Jr.)
Attachments
FINANCE
27.Consider a request from COFO Properties LLC regarding the waiving
of penalty, interest and other fees from property taxes for COFO
Properties LLC located at 2205 Southgate Drive, Augusta, Ga. (No
recommendation Finance Committee May 31, 2016)
Attachments
Upcoming Meetings
www.augustaga.gov
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
28.Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
6/7/2016 2:00 PM
Invocation
Department:
Department:
Caption: Pastor David B. Hunter, Sr. Lutheran Church of the
Resurrection.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/7/2016 2:00 PM
Mike Samadi
Department:
Department:
Caption:Mr. Mike Samadi regarding property located at 4013 Belair Rd.,
Augusta 30909.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/7/2016 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Application: A.N. 16-22: request by
Steven B. Ellison for a wholesale Beer License to be used in
connection with Savannah River Brewing Company, LLC located
at 813 Fifth Street. District 1. Super District 9. (Approved by
Public Services Committee May 31, 2016)
Background:This is a New Application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $665.00
Alternatives:
Recommendation:The Planning & Development Department recommends approval.
The R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/7/2016 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 16-23:
request by Charles R. Hardin for an on premise consumption Liquor,
Beer & Wine License to be used in connection with Olde Town
Innterprizes d/b/a/ Foxes Lair located at 349 Telfair Street. There
will be Dance. District 1. Super District 9. (Approved by Public
Services Committee May 31, 2016)
Background:This is a New Ownership Application. Formerly in the name of
Carol A. Ayer.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4,505.00.
Alternatives:
Recommendation:The Planning & Development Department recommends approval.
The R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/7/2016 2:00 PM
2016 Strategic Workshops
Department:Administrator
Department:Administrator
Caption:Motion to approve amending the schedule for 2016 strategic
workshop. (Approved by Administrative Services Committee
May 31, 2016)
Background:On April 19, the Commission held a strategic workshop on
Planning and Zoning principles, and on May 4, one on the Parks
Master Plan. The next workshop, on Capital Improvements
Planning and a Transparency and Accountability update, is
currently schedule for Wednesday, June 8. The Commission
asked the Administrator to plan a strategic workshop on vacant lot
cleanups and abandoned building demolitions.
Analysis:It is proposed to schedule the workshop on vacant lots and
abandoned buildings on Wednesday June 30, from Noon to 2 pm,
ahead of the regular Commission meeting on that date; and to
move the workshop on Capital Improvements Planning from June
8 to Tuesday, June 7, also from Noon to 2 pm.
Financial Impact:N/A
Alternatives:N/A
Recommendation:Approve the amendment to the 2016 strategic workshop schedule,
adding a workshop on vacant lots and abandoned buildings on
Tuesday, July 5, from Noon to 2 pm; and for Capital
Improvements Planning on Tuesday, June 7, from Noon to 2 pm.
Funds are Available
in the Following
Accounts:
N/A
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/7/2016 2:00 PM
Approve Mutual Aid Agreement with North Augusta
Department:Fire
Department:Fire
Caption:Motion to approve entering into a Mutual Aid Agreement with
the City of North Augusta to provide for the protection of life and
property of the citizens of Augusta-Richmond County, Georgia
and North Augusta and to authorize the Mayor to execute the
appropriate documents. (Approved by Public Safety Committee
May 31, 2016)
Background:This agreement is to provide for assistance when disasters occur to
the magnitude which would necessitate the combined effort of
both agencies to mitigate said disaster(s) and is applicable to all
areas within the boundary of North Augusta, as well as all areas
within Augusta Richmond County, Georgia
Analysis:
Financial Impact:
Alternatives:None at this time
Recommendation:: Approve a Mutual Aid Agreement with the City of North
Augusta to provide for the protection of life and property of the
citizens of Augusta-Richmond County, Georgia and North
Augusta and to authorize the Mayor to execute the appropriate
documents.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/7/2016 2:00 PM
Motion to Approve Renewal of Accountability Court Case Manager Service Agreement
Department:Superior Court
Department:Superior Court
Caption:Motion to approve the renewal of Superior Court's case manager
service agreement. (Approved by Public Safety Committee May
31, 2016)
Background:The Accountability Courts' case manager is responsible for
assisting the Coordinator with the day-to-day operations of
Superior Court's Drug, Mental Health, and Veterans Courts. The
case manager is responsible for participant intake interviews,
outreach to providers, data entry, and all other duties contained
within the attached agreement, as deemed necessary by the
Coordinator. A current state grant pays for a majority of this
position's expenses.
Analysis:
Financial Impact:Contractor would be paid mostly from state grant funds (90%),
with the remaining 10% match coming from Drug Court
Participant fees and the salary the we pay our Accountabily Courts
Coordinator.
Alternatives:
Recommendation:Approve
Funds are Available
in the Following
Accounts:
State Adult Felony Drug Court Grant (Grant # J168004); Org Key
220022621
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
AUGUSTA JUDICIAL CIRCUIT/BURKE COUNTY, COLUMBIA COUNTY, AND RICHMOND COUNTY GEORGIA
Augusta Judicial Circuit
Accountability Courts
James H. Ruffin, Jr. Courthouse
735 James Brown Blvd., Suite 2200
Augusta, GA 30901
James G. Blanchard, Jr.
SUPERIOR COURT JUDGE
Elaina Ashley, Coordinator
(706) 823-4424
AGREEMENT
THIS AGREEMENT is effective as of the _1st_ day of _July_, 2016, by and between AUGUSTA-
RICHMOND COUNTY, a political subdivision of the State of Georgia, acting by and through its governing
authority, the Augusta-Richmond County Board of Commissioners (“County”) in conjunction with the Augusta
Judicial Circuit Accountability Courts (Adult Felony Drug, Mental Health, and Veterans Treatment Courts) and Minh
Le Pecinkas (herein “Contractor”), collectively referred to as the “Parties.”
This Agreement constitutes the entire understanding between Augusta Judicial Circuit Accountability Courts and
Minh Le Pecinkas for the services of Case Management and shall not be modified or altered in any way without the
express written agreement of all parties.
WITNESSETH THAT:
WHEREAS, the County and the Augusta Judicial Circuit Accountability Courts desire to obtain a Contractor
to provide services generally described as Case Management Services (the “Work”); and
WHEREAS, the County finds that specialized knowledge, skills, and training are necessary to perform the
Work contemplated under this Agreement; and
WHEREAS, the Contractor has represented that s/he is qualified by training and experience to perform the
Work; and,
WHEREAS, the Contractor has agreed to provide such services as outlined in this agreement; and,
WHEREAS, the public interest will be served by this Agreement; and,
NOW, THEREFORE, the Parties hereby do mutually agree as follows:
I. SCOPE OF SERVICES AND TERMINATION DATE
A. Project Description
The project is described as Case Management Services.
B. The Work
The Work to be completed under this Agreement (the “Work”) consists of the following:
The Contractor shall perform the following services for those adult offenders referred to the Augusta
Judicial Circuit Accountability Courts (referred to herein as “Superior Court” or “Court”).
a. Case Management Services. The Contractor shall provide the following services:
Monitor participants placed in the Accountability Courts by Superior Court, and advises
participants of program requirements/conditions; conducts visual observations for participants,
confirms participant’s residences, employment or other situations.
1. Case management planning follows individuals from assessment and systematically
addresses core risk factors associated with treatment as well as link participants with the
appropriate level of treatment deemed necessary.
2. Contractor collects urine/saliva samples specific to drug testing, administers drug tests, and
reports results to the Accountability Courts Coordinator.
3. Contractor will report violations or cases of compliance/non-compliance to the court,
establish, update, manage (research and update records as needed) case files, and enter case
information into computerized case management system.
4. Contractor must attend court sessions and other relevant hearings, testify at court hearings
regarding violations, policies, procedures or other issues.
5. Contractor connects participants to ancillary services and assists with programmatic needs.
6. Contractor will submit summaries regarding participant progress to the Accountability
Courts Coordinator by specified deadlines.
b. Communication. The Contractor shall utilize the Accountability Court Coordinator as the
Centralized Clearinghouse of Information/Communications.
a. The Contractor shall deliver weekly written participant reports to the Coordinator.
1. Participant reports shall consist of general details as to the participants who received
case management services for the week, their compliance and/or non-compliance
with case management requests, and their program status. A reporting form will be
provided by the Superior Court.
a. The Contractor shall meet weekly (and/or at such dates/times deemed necessary
by the Coordinator and/or Contractor) with the Coordinator so that there may
be a "briefing" (or information gathering session) as to the participants who
received (and/or are to receive) treatment services for that week.
b. In the event that the Contractor determines that a participant needs case
management/ancillary services, the Contractor shall provide case management
referrals for ancillary services to the participant with notification given to the
Coordinator.
c. Trainings and Court Sessions. The Contractor will not charge the Court for attendance of its
personnel at any count-sanctioned trainings, conferences, programs, or court sessions. Such
attendance is covered by the overall scope of services of treatment.
C. Schedule, Completion Date, and Term of Agreement
Contractor warrants and represents that it will perform its services in a prompt and timely manner,
which shall not impose delays on the progress of the Work. This Agreement shall, after signature of
both parties, begin on July 1, 2016 and end on June 30, 2017. In the event of termination of this
Agreement by Contractor or by the Circuit, the Contractor shall be entitled to receive payment only
for work actually performed prior to termination.
II. WORK CHANGES
A. The Circuit reserves the right to order changes in the Work to be performed under exhibit “A” by
altering, adding to, or deducting from the Work. All such changes shall be incorporated in written
change orders executed by the Contractor and the Circuit. Such change orders shall specify the
changes ordered and any necessary adjustment of compensation and completion time. The parties
will negotiate to reach an agreement. If an agreement cannot be reached, the original contract scope
of work stands.
B. Any Work added to the scope of this Agreement by a change order shall be executed under all the
applicable conditions of this Agreement. No claim for additional compensation or extension of time
shall be recognized, unless contained in a written change order duly executed on behalf of the County
and the Contractor.
C. The Superior Court Judge assigned to the Accountability Courts, or his/her designee, has authority to
execute without further action of the Augusta Judicial Circuit, any change orders to be agreed upon
by the Contractor as stated above so long as their total effect does not materially alter the terms of
this Agreement or materially increase the total amount to be paid under this Agreement, as set forth
in Section III below.
III. COMPENSATION AND METHOD OF PAYMENT
A. Case Management Services
The Contractor shall be compensated in the amount of $17.43 per hour, with maximum
compensation not to exceed $1,307.25 bi-monthly or $34,000.00 annually. The contractor shall work
no more than 37.5 hours per week. The contractor must meet all job description requirements listed
in this document. Compensation is specifically for case management services provided for the
Accountability Courts Programs.
B. Prompt Payment Act
The terms of this agreement supersede any and all provisions of the Georgia Prompt Payment Act.
IV. COVENANT OF CONTRACTOR
A. Expertise of Contractor
Contractor accepts the relationship of trust and confidence established between it and the county,
recognizing that the Circuit’s intention and purpose in entering into this Agreement is to engage an
entity with the requisite capacity, experience, and skill and judgment to provide the services in pursuit
of the timely and competent completion of the Work undertaken by Contractor under this
Agreement.
B. Circuit's Reliance on the Work
The Contractor acknowledges and agrees that the Circuit does not undertake to approve or pass upon
matters of expertise of the Contractor and, therefore, the Circuit bears no responsibility for
Contractor’s services performed under this Agreement.
C. Assignment of Agreement
The Contractor agrees not to assign or transfer any interest in, nor delegate any duties of this
Agreement, without prior express, written consent of the Circuit. As to any approved subcontractors,
the Contractor shall be solely responsible for reimbursing them and the Circuit shall have no
obligation to them.
D. Responsibility of Contractor and Indemnification of Circuit
The Contractor covenants and agrees to take and assume all responsibility for the services rendered
in connection with this Agreement. The Contractor shall bear all losses and damages directly or
indirectly resulting to it on account of the performance or character of the services rendered pursuant
to this Agreement. Contractor shall defend, indemnify and hold harmless the Circuit, its officers,
boards, commissions, elected officials, employees and agents from and against any and all claims,
suits, actions, liability, judgments, damages, losses, and expenses, including but not limited to,
attorney's fees, which may be the result of willful, negligent or tortious conduct arising out of the
Work, performance of contracted services, or operations by the Contractor, any subcontractor,
anyone directly or indirectly employed by the Contractor or subcontractor or anyone for whose acts
the Contractor or subcontractor may be liable, regardless of whether or not the negligent act is caused
in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge,
or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any
party or person described in this provision. In any and all claims against the Circuit or any of its
agents or employees, by any employee of the Contractor, any subcontractor, anyone directly or
indirectly employed by the Contractor or subcontractor or anyone for whose acts the Contractor or
subcontractor may be liable, the indemnification obligation set forth in this provision shall not be
limited in any way by any limitation on the amount or type of damages, compensation or benefits
payable by or for the Contractor or any subcontractor under workers' or workmen's compensation
acts, disability benefit acts or other employee benefit acts. This obligation to indemnify and defend
the Circuit, its members, officers, agents, employees and volunteers shall survive termination of this
Agreement.
F. Independent Contractor
Contractor hereby covenants and declares that it is engaged in an independent business and agrees to
perform the services as an independent contractor and not as the agent or employee of the Circuit or
the County. The Contractor agrees to be solely responsible for its own matters relating to the time
and place the services are performed; the instrumentalities, tools, supplies and/or materials necessary
to complete the services; hiring of Contractors, agents or employees to complete the services; and
the payment of employees, including compliance with Social Security, withholding and all other
regulations governing such matters. The Contractor agrees to be solely responsible for its own acts
and those of its subordinates, employees, and subcontractors during the life of this Agreement Any
provisions of this Agreement that may appear to give the Circuit the right to direct Contractor as to
the details of the services to be performed by Contractor or to exercise a measure of control over
such services will be deemed to mean that Contractor shall follow the directions of the Circuit with
regard to the results of such services only.
G. Records and Reports
(1) Records:
(a.) Records shall be established and maintained by the Contractor in accordance with
requirements prescribed by the Circuit with respect to all matters covered by this Agreement.
Except as otherwise authorized, such records shall be maintained for a period of three years
from 'the date that final payment is made under this Agreement. Furthermore, records that
are the subject of audit findings shall be retained for three years or until such audit findings
have been resolved, whichever is later.
(b.) All costs shall be supported by properly executed payrolls, time records, invoices,
contracts, or vouchers, or other official documentation evidencing in proper detail the
nature and propriety of the charges. All checks, payrolls, invoices, contracts, vouchers, orders
or other accounting documents pertaining in whole or in part to this Agreement shall be
clearly identified and readily accessible.
(2) Reports and Information:
Upon request, the Contractor shall furnish to the Circuit any and all statements, records, reports,
data and information related to matters covered by this Agreement in the form requested by the
Circuit.
H. Conflicts of Interest
Contractor agrees that it shall not engage in any activity or conduct that would result in a violation of
the Richmond County Code of Ethics.
I. Confidentiality
Contractor acknowledges that it may receive confidential information of the Circuit and that it will
protect the confidentiality of any such confidential information and will require any of its
subcontractors, consultants, and/or staff to likewise protect such confidential information. The
Contractor agrees that confidential information it receives or such reports, information, opinions or
conclusions that Contractor creates under this Agreement shall not be made available to, or discussed
with, any individual or organization, including the news media, without prior written approval of the
Circuit. The Contractor shall exercise reasonable precautions to prevent the unauthorized disclosure
and use of Circuit information whether specifically deemed confidential or not.
(1) The Contractor shall not disclose to anyone or any entity other than the designated Court Staff
or other court-approved individuals, any description or information concerning the work
produced as a result of this AGREEMENT without written permission of the Superior Court.
(2) The Contractor acknowledges that in receiving, storing, processing, sharing, or otherwise using
or dealing with any treatment information, the Contractor is bound by all Federal and State laws
and regulations that govern and guarantee the treatment rights of individuals receiving substance
abuse treatment services.
(3) The Contractor shall comply with all confidentiality laws and shall be familiar with the following
monograph: Federal Confidentiality Laws and how they affect Mental Health/Drug Court Practitioners,
National Mental Health/Drug Court Institute (1999).
(4) The Contractor shall comply with all HIPAA and related laws and regulations dealing with
releasing and sharing and medical and health care information. The Contactor shall ensure that it
and its employees and agents use and disclose "Protected Health Information" of patients (as
defined in the Health Insurance Portability and Accountability Act ("HIPAA") privacy roles at
45 C.F.R. § 164.501, et seq.) that The Contractor receives pursuant to this Agreement only to the
extent necessary: (i) to perform its specific obligations under this Agreement; and (ii) for its own
management and administration and to carry out its legal responsibilities in compliance with 45
C.P.R.§ 164.504(e)(2)(i)(A), (e)(4), and all other current or future applicable laws or regulations.
Nothing in this Agreement shall be deemed to authorize The Contractor to use or disclose
Protected Health Information in violation of any applicable law or regulation, including but n t
limited to HIPAA privacy rules at 45 C.F.R § 164.501, et seq.
(5) The Contractor shall obtain appropriate releases/waivers before releasing a participant's
treatment information.
(6) The Contractor shall make every effort to ensure that confidentiality of participant's identity and
information is maintained, inclusive of but not limited to ensuring that the treatment location is
secure (and not within the hearing range of outsiders), as well as educating participants about the
confidentiality of group/individual treatment sessions.
(7) The Contractor shall maintain confidentiality of the Accountability Courts participants separate
from information on participants in any of its other programs at all times, regardless of
relationship or family involvement among these participants. All confidentiality laws related to
obtaining appropriate releases/waivers shall be followed by all concerned parties should
information need to be disclosed for treatment purposes.
V. TERMINATION
A. The Circuit shall have the right to terminate this Agreement for any reason whatsoever by providing
written notice thereof at least thirty (30) calendar days in advance of the termination date. The
Contractor shall have the same right to terminate this Agreement.
B. The Circuit shall also have the right to terminate this Agreement or any services noted herein for
cause or other performance defect with thirty (30) days written notice to the Contractor. The Circuit
shall also have the right to terminate this Agreement or any services noted herein without cause
should budget and/or grant funds not be available.
C. Upon termination, Circuit shall provide for payment to the Contractor for services rendered and
expenses incurred prior to the termination date.
D. Upon termination, the Contractor shall promptly discontinue all services affected, unless the notice
directs otherwise.
E. The rights and remedies of the Circuit and the Contractor provided in this Section are in addition to
any other rights and remedies provided under this Agreement or at law or in equity.
VI. NO PERSONAL LIABILITY
No member, official or employee of the County shall be personally liable to the Contractor or any
successor in interest in the event of any default or breach by the County or for any amount which may
become due to the Contractor or successor or on any obligation under the terms of this Agreement.
Likewise) Contractor's performance of services under this Agreement shall not subject Contractor's
individual employees, officers or directors to any personal liability. The Parties agree that their sole and
exclusive remedy, claim, demand or suit shall be directed and/or asserted only against Contractor or the
County, respectively, and not against any employee, officer, director, or elected or appointed official.
VII. ENTIRE AGREEMENT
This Agreement constitutes the complete agreement between the Parties and supersedes any and all other
agreements, either oral or in writing, between the Parties with respect to the subject matter of this
Agreement. No other agreement, statement or promise relating to the subject matter of this Agreement
not contained in this Agreement shall be valid or binding. This Agreement may be modified or amended
only by a written document signed by representatives of both Parties with appropriate authorization.
VIII. WAIVER OF AGREEMENT
The County's failure to enforce any provision of this Agreement or the waiver in a particular instance
shall not be construed as a general waiver of any future breach or default.
IX. SOVEREIGN IMMUNITY
Nothing contained in this Agreement shall be construed to be a waiver of the County's sovereign
immunity or any individual's qualified good faith or official immunities.
[THIS SPACE INTENTIONAL LEFT BLANK]
IN WITNESS WHEREOF the County and the Contractor have executed this Agreement effective as of the
dare the Chairman executes this Agreement on behalf of the County.
CONTRACTOR
By:
Its:
[CORPORATE SEAL]
SIGNED, SEALED, AND DELIVERED
In the presence of:
Witness
Notary Public
[NOTARY SEAL]
My Commission Expires:
RICHMOND COUNTY
By:
Its:
[COUNTY SEAL]
SIGNED, SEALED, AND DELIVERED
In the presence of:
Witness
Notary Public
[NOTARY SEAL]
My Commission Expires:
Commission Meeting Agenda
6/7/2016 2:00 PM
State Court Accountability Court 2017 Grant Approval
Department:State Court
Department:State Court
Caption:Motion to approve acceptance of Criminal Justice Coordinating
Council 2017 Grant Award for the Accountability Court DUI
court program. (Approved by Public Safety Committee May 31,
2016)
Background:The State Court of Richmond County operates a DUI Court
program for individuals charged with their 2nd or more DUI
offense. This program allows these individuals to enter into an
alternative court program where they are able to receive substance
abuse treatment, randomly and routinely screened for alcohol and
drugs and to work with a team to assist them in their addiction
recovery.
Analysis:Original requested was for $145K and the award received was for
$99,283.
Financial Impact:These grant funds assist with the operations of DUI court with the
10% match coming from DUI court participant fees.
Alternatives:None
Recommendation:Approve
Funds are Available
in the Following
Accounts:
Funds are available in the Richmond County State Court DUI
court budget.
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/7/2016 2:00 PM
State Court Veterans Court 2017 Grant Award
Department:State Court
Department:State Court
Caption:Motion to approve acceptance of 2017 Criminal Justice
Coordinating Council grant award. (Approved by Public Safety
Committee May 31, 2016)
Background:The State Court of Richmond County operates a Veterans
Treatment Court for veterans charges with alcohol and/or drug
related offenses. This court allows these individuals to be in a
structured environment receiving treatment for substance abuse as
well as other service related issues and randomly and routinely
tested for alcohol and illegal drugs. These veterans are given a
support system to help with their addictive behaviors.
Analysis:Original request was $71K and the award received is $23,056.
Financial Impact:This grant award assist with the daily operations of Veterans
Court with the 10% match coming from the Veterans court
participant's fees.
Alternatives:None
Recommendation:Approve
Funds are Available
in the Following
Accounts:
Funds are available through the State Court DUI court budget.
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/7/2016 2:00 PM
Financial advisor services for debt issuance and economic development project evaluation
Department:Finance
Department:Finance
Caption:Motion to approve award of RFP #16-128 for Financial Advisor
for debt issuance and economic development project evaluation to
Davenport & Company. Authorize the Mayor and Clerk of
Commission to execute contract for professional services.
(Approved by Finance Committee May 31, 2016)
Background:A financial advisor represents the issuer in the sale of bonds, and
unlike other professionals involved in a bond sale, has an explicit
fiduciary duty to the issuer per the Dodd-Frank Wall Street
Reform and Consumer Protection Act (Dodd-Frank Act). Augusta
has used the services of Public Finance Management (PFM) as
financial advisor from 2005 to 2015. As a result of 2010 Dodd-
Frank Act, in 2014 the Securities and Exchange Commission
(SEC) and the Municipal Securities Rulemaking Board (MSRB)
implemented new standards regarding Financial Advisors. It was
determined that after the issuance of the Airport revenue bonds in
2015 it would be in Augusta’s best interest to issue an RFP for
Financial Advisor Services.
Analysis:Augusta received four responses to the RFP that were deemed
compliant. After committee review a short list of two firms was
developed. The firm’s PFM and Davenport & Company were
scheduled to make oral presentation. After the presentations,
Davenport & Company was chosen by the committee as the firm
to recommend for appointment as Financial Advisor
Financial Impact:Annual retainer of $20,000. Additional fees will be charged for
services provided with bond issuance.
Alternatives:1. Select other firm 2. Reject all and reissue RFP
Recommendation:Appoint recommended firm. Cover Memo
Funds are Available
in the Following
Accounts:
annual retainer 101-01-5120/5211110. Bond issuance fees will be
paid from bond proceeds.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Evaluation Criteria PTS
THE PFM GROUP
600 PEACHTREE STREET, STE
3770
ATLANTA, GA 30308
DAVENPORT & COMPANY
ONE JAMES CENTER
901 EAST CARY STREET, SUITE
1100
RICHMOND, VA 23219
FIRST SOUTHWEST
1201 ELM STREET, SUITE 3500
DALLAS, TX 75270
FIRST TRYON ADVISORS
1355 GREENWOOD CLIFF,
SUITE 400
CHARLOTTE, NC 28204
A. Package submitted by the deadline Pass/
Fail Pass Pass Pass Pass
B. Package is complete - included all information required
in RFP 16-128
Pass/
Fail Pass Pass Pass Pass
1. Financial Advisory Methodology 40 37 36 29 31
2. Expertis of Assigned Personnel 30 26 28 22 24
3. Firms Reference and Capacity to Serve 20 19 18 15 14
Total 90 82 81 67 69
5. Perposed Fee (sent in a separate sealed
envelope) * Maximum Fee Used
• Lowest Fee 10 points
• Second 8 points
• Third 6 points
• Fourth 4 points
• Fifth 2 points
10 10 6 4 8
TOTAL PHASE I 100 92 87 71 77
2 2
Proposer’s Overall Ability to Provide the Services (Total of 100 pts) Second Round Elimination
Cumulative Evaluation Sheet
RFP Item #16-128 Financial Advisory Services for Debt Issuance and
Economic Development Project Evaluation
for Augusta, Georgia - Finance Department
Thursday, March 17, 2016 @ 1:00 p.m.
Cost / Fee Consideration (Total Points 10)
Comments:* Maximum fee utilized pending detail review of the fees for item 5 proposed fee.
Evaluation Committee Comments: During Phase I The PFM Group and Davenport & Co. were both shortlisted and invited to participate in Phase II of the evaluation process. During Phase II of
the evaluation process, each company was ranked on their presentation by the committee members with their number 1 choice receiving a 1.
Submittal & Quality of RFP (MUST PASS FOR CONTINUED CONSIDERATION) First Round Elimination
Cumulative Phase II - Presentations
(Ranking in order of preference - 1 being the number one choice)
VENDOR PRESENTATION - PHASE II
VENDORS Attachment
"B"
E-Verify
#
Addendum
#1-2
SAVE
Form Original 7
Copies
Fee
Proposal
THE PFM GROUP
600 PEACHTREE STREET, STE
3770
ATLANTA, GA 30308
Yes 52252 Yes Yes Yes Yes Yes
DAVENPORT & COMPANY
ONE JAMES CENTER
901 EAST CARY STREET,
SUITE 1100
RICHMOND, VA 23219
Yes 482690 Yes Yes Yes Yes Yes
FIRST SOUTHWEST
1201 ELM STREET, SUITE 3500
DALLAS, TX 75270
Yes 43808 Yes Yes Yes Yes Yes
FIRST TRYON ADVISORS
1355 GREENWOOD CLIFF,
SUITE 400
CHARLOTTE, NC 28204
Yes 384709 Yes Yes Yes Yes Yes
COMER CAPITAL GROUP, LLC
1880 LAKELAND DRIVE
JACKSON, MS 39216
Proposal Opening
RFP Item #16-128 Financial Advisory Services for Debt Issuance
and Economic Development Project Evaluation
for Augusta, Georgia - Finance Department
RFP Due: Friday, February 19, 2016 @ 11:00 a.m.
Total Number Specifications Mailed Out: 32
Total Number Specifications Download (Demandstar): 15
Total Electronic Notifications (Demandstar): 306
Mandatory Pre-Proposal/Telephone Conference Attendees: 5
Total packages submitted: 5
Total Noncompliant: 4
Did not attend the Mandatory Pre-Proposal
Vendor did not respond:
ROCK FLEET FINANCIAL SERVICES / 244 5TH AVENUE, SUITE R254 / NEW YORK, NY 10001
Page 1 of 1
Page 1 of 11
DRAFT AGREEMENT FOR PROFESSIONAL SERVICES
AUGUSTA, GEORGIA
PROJECT NO. 16-128
THIS AGREEMENT made as of this ____day of _____, 20___, (hereinafter called the “execution date”) by
and between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia (hereinafter referred to
as “Augusta”), and Davenport & Company, LLC, a foreign limited liability company organized and existing
under the laws of the State of Virginia, (hereinafter referred to as “Contractor”), shall constitute the terms
and conditions under which the Contractor shall provide Financial Advisory Service for Augusta, Georgia..
WITNESSETH: That for and in consideration of the mutual covenants and agreements
herein set forth, Augusta and the Contractor hereby agree as follows:
ARTICLE I. CONTRACT TERM
As required by O.C.G.A §36-60-13, this Contract shall (i) terminate without further obligation on the part of
Augusta each and every December 31st, as required by O.C.G.A. § 36-60-13, as amended, unless terminated
earlier in accordance with the termination provisions of this Contract; (ii) automatically renew on each
January 1st, unless terminated in accordance with the termination provisions of this Contract; and (iii)
terminate absolutely on May 31, 2019, unless extended by Change Order adopted and approved by the
Augusta, Georgia Governing Authority and the Contractor in accordance with the terms of this Contract.
This Contract may be extended for two (2) one (1) year terms by written agreement.
ARTICLE II. PAYMENT
As full payment for the faithful performance of this Contract, Augusta shall pay the Contractor as defined in
the Contractor’s Cost Proposal, attached hereto as Attachment A, unless changed by written Change Order
in accordance with the terms of this Contract. The term “Change Order” includes the term “amendment”
and shall mean a written order authorizing a change in the Work, and an adjustment in Contract Price to
Contractor or the Contract Term, as adopted and approved by the Contractor and the Augusta Governing
Authority, or the Administrator, if exempted from Governing Authority adoption and approval in
accordance with the express terms of this Contract. The Augusta’s Administrator or his/her designee shall
have authority to approve all change orders to contracts, provided the total change order amount is less than
$20,000.00. If the original contract or purchase order price does not exceed $100,000.00, but the Change
Order will make the total price of the contract exceed $100,000.00, then the change order requires approval
Page 2 of 11
by official action of the Governing Authority. Change Orders to contracts that did not require official action
of the Governing Authority upon the original execution thereof and which amend the scope of work, term,
time, and/or total cost not exceeding $100,000 may be approved by the Administrator or his/her designees in
the same manner as the original contract. Amounts paid to the Contractor shall comply with and not exceed
Attachment A, the Contractor’s Cost Proposal, consisting of one (1) page attached hereto and incorporated
herein by reference. Payment is to be made no later than thirty (30) days after submittal of undisputed
invoice.
Invoice(s) must be submitted as follows:
A. Original invoice(s) must be submitted to:
AUGUSTA, GEORGIA
ATTN: DIRECTOR
FINANCE DEPARTMENT
535 TELFAIR STREET, SUITE 800
AUGUSTA GA 30909
ARTICLE III. SCOPE OF WORK
The Contractor agrees to provide Financial Advisory Service in accordance with Augusta’s Request for
Proposal (RFP) No. 16-128 for Financial Advisory Services, attached hereto as Appendix I and incorporated
herein by reference, and the Contractor’s response thereto, attached hereto as Appendix II and incorporated
herein by reference. The Contractor’s services shall include all things, personnel, and materials necessary to
accomplish specific projects authorized by Augusta.
ARTICLE IV. GENERAL CONDITIONS
A. Accuracy of Work. The Contractor shall be responsible for the accuracy of the Work and any error
and/or omission made by the Contractor in any phase of the Work under this Agreement.
B. Additional Work. Augusta shall in no way be held liable for any work performed under this section which
has not first been approved in writing by Augusta in the manner required by applicable law and/or the terms
of this Contract. Augusta may at any time order changes within the scope of the Work without invalidating
the Contract upon seven (7) days written notice to the Contractor. The Contractor shall proceed with the
performance of any changes in the Work so ordered by Augusta unless such change entitles the Contractor
to a change in Contract Price, and/or Contract Term, in which event the Contractor shall give Augusta written
notice thereof within fifteen (15) days after the receipt of the ordered change, and the Contractor shall not
execute such changes until it receives an executed Change Order from Augusta. No extra cost or extension
of time shall be allowed unless approved by the Augusta and authorized by execution of a Change Order. The
Page 3 of 11
parties’ execution of any Change Order constitutes a final settlement of all matters relating to the change in
the Work which is the subject of the Change Order. Augusta shall not be liable for payment for any work
performed under this section which has not first been approved in writing by Augusta in the manner required
by applicable law and/or the terms of this Contract.
C. Ownership of Documents. All documents, including drawings, estimates, specifications, and data are
and remain the property of Augusta. The Contractor agrees that Augusta may reuse any and all plans,
specifications, drawings, estimates, or any other data or documents described herein in its sole discretion
without first obtaining permission of the Contractor and without any payment of any monies to the Contractor
therefore. However, any reuse of the documents by Augusta on a different site shall be at its risk and the
Contractor shall have no liability where such documents are reused.
D. Successors and Assigns. The Contractor agrees it shall not sublet, assign, transfer, pledge, convey,
sell, or otherwise dispose of the whole or any part of this Contract or his right, title, or interest therein to any
person, firm, or corporation without the previous written consent of Augusta. If the Augusta consents to
any such assignment or transfer, then the Contractor binds itself, its partners, successors and assigns
to all covenants of this Contract. Nothing contained in this Contract shall create, nor be interpreted to
create privity, or any other relationship whatsoever, between Augusta and any person, or entity or than
Contractor
E. Reviews and Acceptance. Work performed by the Contractor shall be subject to review and
acceptance in stages as required by Augusta. Acceptance shall not relieve the Contractor of its
professional obligation to correct, at his own expense, any errors in the Work.
F. Termination of Agreement. The Contractor understands and agrees that the date of the beginning
of Work, rate of progress, and time for completion of the Work are essential conditions of this Contract.
Augusta may, for its own convenience and at its sole option, without cause and without prejudice to any
other right or remedy of Augusta, elect to terminate the Contract by delivering to the Contractor, at the
address listed in the Notices article of this Contract, a written notice of termination specifying the effective
date of termination. Such notice shall be delivered to Contractor at least thirty (30) days prior to the effective
date of termination. If Contractor’s services are terminated by Augusta, the termination will not affect any
rights or remedies of Augusta then existing or which may thereafter accrue against Contractor or its surety. In
case of termination of this Contract before completion of the Work, Contractor will be paid only for the
portion of the Work satisfactorily performed through the effective date of termination as determined by
Augusta. Neither party shall be entitled to recover lost profits, special, consequential or punitive damages,
attorney’s fees or costs from the other party to this Contract for any reason whatsoever. This Contract shall
not be deemed to provide any third-party with any remedy, claim, right of action, or other right. The parties’
obligations pursuant to this Section shall survive any acceptance of Work, or termination or expiration of
Page 4 of 11
this Contract.
G. Indemnification Agreement. The Contractor shall be responsible from the execution date or from the
time of the beginning of the Work, whichever shall be the earlier, for all injury or damage of any kind resulting
from the Work, to persons or property, including employees and property of Augusta. The Contractor shall
exonerate, indemnify, and save harmless Augusta, its elected officials, officers, employees, agents and
servants, hereinafter collectively referred to in this Section as the “Augusta Indemnitees,” from and against
all claims or actions based upon or arising out of any damage or injury
(including without limitation any injury or death to persons and any damage to property) caused by or
sustained in connection with the performance of this Contract or by conditions created thereby or arising out
of or any way connected with Work performed under this Contract, as well as all expenses incidental to the
defense of any such claims, litigation, and actions. Furthermore, Contractor shall assume and pay for, without
cost to Augusta Indemnitees, the defense of any and all claims, litigation, and actions suffered through
any act or omission of the Contractor, or any Subcontractor, or anyone directly or indirectly employed
by or under the supervision of any of them. Notwithstanding any language or provision in this Contract,
Contractor shall not be required to indemnify any Augusta Indemnitee against claims, actions, or expenses
based upon or arising out of Augusta Indemnitee’s sole negligence. As
between Augusta Indemnitees and the Contractor as the other party, the Contractor shall assume
responsibility and liability for any damage, loss, or injury, including death, of any kind or nature whatever to
person or property, resulting from any kind of claim made by Contractor’s employees, agents, vendors,
Suppliers or Subcontractors caused by or resulting from the performance of Work under this Contract, or
caused by or resulting from any error, omission, or the negligent or intentional act of the Contractor,
vendors, Suppliers, or Subcontractors, or any of their officers, agents, servants, or employees. The
Contractor shall defend, indemnify, and hold harmless Augusta Indemnitees from and against any and all
claims, loss, damage, charge, or expense to which they or any of them may be put or subjected by
reason of any such damage, loss, or injury. The Contractor expressly agrees to provide a full and complete
defense against any claims brought or actions filed against Augusta Indemnitees, where such claim or action
involves, in whole or in part, the subject of the indemnity contained in this Contract, whether such claims or
actions are rightfully or wrongfully brought or filed. Augusta has the sole discretion to
choose the counsel who will provide the defense. No provision of this Contract and nothing herein shall be
construed as creating any individual or personal liability on the part of any elected official, officer,
employee, agent or servant of Augusta, nor shall the Contract be construed as giving any rights or benefits
hereunder to anyone other than the parties to this Contract. The parties’ obligations pursuant to this Section
shall survive any acceptance of Work, or termination or expiration of this Contract.
H. Insurance. Prior to commencing work, Contractor shall, at its sole expense, procure and maintain
Page 5 of 11
insurance of the types and in the amounts described below from insurer(s) authorized to transact business in
the state where the work or operations will be performed by Contractor. Such insurance shall be placed with
admitted insurers that maintain an A.M. Best's rating of not less than “A“ (Excellent) with a Financial Size
Category of VII or better with coverage forms acceptable to Contractor. The insurance described below shall
be maintained uninterrupted for the duration of the project, including any warranty periods, and shall protect
Contractor, and others as required by contract, for liabilities in connection with
work performed by or on behalf of Contractor, its agents, representatives, employees or Contractors.
1) Certificates of Insurance in companies doing business in Georgia and acceptable to the
Augusta covering:
a) Statutory Workers’ Compensation Insurance, or proof that Contractor is not required to provide
such coverage under State law;
b) Professional Liability Insurance on the Contractor’s services in this Agreement with limit of
$1,000,000;
c) Commercial General Liability Insurance covering all operations with combined single limit of
$1,000,000;
d) Comprehensive Automobile Liability Insurance with form coverage for all
owned, non-owned and hired vehicles with combined single limit of $500,000;
e) Umbrella or Excess Insurance is acceptable to meet the minimum limits whenever
there is an insurer licensed to do business in Georgia which is providing at least the first
$100,000 of primary coverage; and
2) Certificates of Insurance must be executed in accordance with the following provisions:
a) Certificates to contain policy number, policy limits, and policy expiration date of all policies
issued in accordance with this Agreement;
b) Certificates to contain the location and operations to which the insurance
applies;
c) Certificates to contain Contractor’s protective coverage for any subcontractor’s operations;
d) Certificates to contain Contractor’s contractual liability insurance coverage;
e) Certificates are to be issued to:
AUGUSTA, GEORIA
PROCURMENT DEPARTMENT
535 TELFAIR STREET, SUITE 605
AUGUSTA GA 30909
3) The Contractor shall be wholly responsible for securing certificates of insurance coverage as set forth
above from all subcontractors who are engaged in this work.
Page 6 of 11
4) The Contractor agrees to carry statutory Workers’ Compensation Insurance and to have all
subcontractors likewise carry statutory Workers’ Compensation Insurance.
5) Contractor agrees to waive all rights of subrogation and other rights of recovery against the Augusta
and its officers and shall cause each Subcontractor to waive all rights of subrogation for all coverage.
6) Failure of Augusta to demand such certificate or other evidence of full compliance with these
insurance requirements or failure of Augusta to identify a deficiency from evidence provided will not be
construed as a waiver of the Contractor’s obligation to maintain such coverage. Contractor
understands and agrees that the purchase of insurance in no way limits the liability of the Contractor.
7) Certificates shall state that the policy or policies shall not expire, be cancelled or altered
without at least sixty (60) days prior written notice to Augusta. Policies and Certificates of Insurance listing
Augusta and its officers as additional insureds (except for workers’ compensation insurance) shall conform
to all terms and conditions (including coverage of the indemnification and hold harmless agreement)
contained in this Contract.
8) If Augusta shall so request, the Contractor will furnish Augusta for its inspection and approval such
policies of insurance with all endorsements, or confirmed specimens thereof certified by the insurance
company to be true and correct copies. Contractor shall be responsible and have the financial wherewithal
to cover any deductibles or retentions included on the certificate of insurance.
I. Georgia Laws Govern. The laws of the State of Georgia shall govern the construction of this Contract
without regard for conflicts of laws. Should any provision of this Contract require judicial interpretation, it
is agreed that the court interpreting or construing the same shall not apply a presumption that the terms
hereof shall be more strictly construed against one party, by reason of the rule of construction, that a
document is to be construed more strictly against the party who itself or through its agent prepared same; it
being agreed that the agents of all parties have participated in the preparation hereof, and all parties have had
an adequate opportunity to consult with legal counsel. In interpreting this Contract in its entirety, the printed
provisions of this Contract, and any additions written or typed hereon, shall be given equal weight, and there
shall be no inference by operation of law or otherwise; that any provision of this Contract shall be construed
against either party hereto.
J. Venue. This Agreement shall be deemed to have been made and performed in Augusta, Georgia. For
the purposes of venue, all suits or causes of action arising out of this Agreement shall be brought in the
courts of Richmond County, Georgia.
K. Contractor and Subcontractor Evidence of Compliance; Federal Work Authorization.
Pursuant to O.C.G.A. §13-10-91, Augusta cannot enter into a contract for the physical performance of
services unless the Contractor, its Subcontractor(s) and sub-subcontractor(s), as that term is defined by
state law, register and participate in the Federal Work Authorization Program to verify specific
Page 7 of 11
information on all new employees. Contractor certifies that it has complied and will continue to comply
throughout the Contract Term with O.C.G.A. §13-10-91 and any related and applicable Georgia Department
of Labor Rule. Contractor agrees to sign an affidavit evidencing its compliance with O.C.G.A. §13-
10-91. The signed affidavit is attached to this Contract as Attachment B. Contractor agrees that in the
event it employs or contracts with any Subcontractor(s) in connection with this Contract, Contractor
will secure from each Subcontractor an affidavit that certifies the Subcontractor’s current and continuing
compliance with O.C.G.A. §13-10-91 throughout the Contract Term. Any signed Subcontractor
affidavit(s) obtained in connection with this Contract shall be attached hereto as Attachment C.
Each Subcontractor agrees that in the event it employs or contracts with any sub-subcontractor(s),
each Subcontractor will secure from each sub-subcontractor an affidavit that certifies the sub-
subcontractor’s current and continuing compliance with O.C.G.A. §13-10-91 throughout the Contract
Term. Any signed sub-subcontractor affidavit(s) obtained in connection with this Contract shall be attached
hereto as Attachment D.
L. Augusta Representative. Augusta may designate a representative through whom the Contractor
will contact Augusta. In the event of such designation, said representative shall be consulted and his
written recommendation obtained before any request for extra work is presented to the Augusta. Payments to
the Contractor shall be made only upon itemized bill submitted to and approved by said representative.
M. Contractor’s Status. The Contractor will supervise and direct the Work, including the Work of all
Subcontractors. Only persons skilled in the type of work which they are to perform shall be employed. The
Contractor shall, at all times, maintain discipline and good order among his employees, and shall not employ
any unfit person or persons or anyone unskilled in the work assigned him. The relationship between
Augusta and the Contractor shall be that of owner and independent contractor. Other than the
consideration set forth herein, the Contractor, its officers, agents, servants, employees, and any
Subcontractors shall not be entitled to any Augusta employee benefits including, but not limited to social
security, insurance, paid annual leave, sick leave, worker's compensation, free parking or retirement
benefits. All services provided by Contractor shall be by employees of Contractor or its Subcontractors
and subject to supervision by Contractor. No officer or employee of Contractor or any Subcontractor shall
be deemed an officer or employee of Augusta. Personnel policies, tax responsibilities, social security
payments, health insurance, employee benefits and other administrative policies, procedures or requirements
applicable to the Work or services rendered under this Contract shall be those of the Contractor, not
Augusta.
N. Georgia Open Records Act. Contractor will be expected to comply with the applicable provisions
of the Georgia Open Records Act, O.C.G.A. §50-18-70 et seq.
O. Business License. Contractor shall submit a copy of its current, valid business license with this Contract.
Page 8 of 11
If the Contractor If the Contractor is a Georgia corporation, Contractor shall submit a valid county or
city business license. If Contractor is a joint venture, Contractor shall submit valid business licenses for each
member of the joint venture. If the Contractor is not a Georgia corporation, Contractor shall submit aIf the
Contractor is a Georgia corporation, Contractor shall submit a valid county or city
business license. If Contractor is a joint venture, Contractor shall submit valid business licenses for each
member of the joint venture. If the Contractor is not a Georgia corporation, Contractor shall submit a certificate
of authority to transact business in the state of Georgia and a copy of its current, valid business license issued
by its home jurisdiction. If Contractor holds a professional license, then Contractor shall submit a copy of
the valid professional license. Failure to provide the business license, certificate of authority, or
professional license required by this section, may result in the Contract being terminated. Contractor shall
ensure that any insurance, license, permit or certificate submitted in response to Augusta’s RFP or as part
of the Contract shall be current and valid when submitted, and shall remain valid, current and maintained in
good standing for the Contract Term.
P. Prohibition Against Contingent Fees. The Consultant warrants that no person or selling agency has
been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a
commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by Consultant for the purpose of securing business
and that the Consultant has not received any non-Augusta fee related to this Agreement without the prior
written consent of Augusta. For breach or violation of this warranty, Augusta shall have the right to annul
this Agreement without liability or at its discretion to deduct from the Agreement Price of consideration the
full amount of such commission, percentage, brokerage or contingent fee.
Q. Georgia Prompt Payment Act Not Applicable. The terms of this Agreement supersede any and all
provisions of the Georgia Prompt Payment Act.
R. Acknowledgement of Authority. Contractor acknowledges that this contract and any changes to it
by amendment, modification, change order or other similar document may have required or may require
the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia
law, Contractor is deemed to possess knowledge concerning Augusta, Georgia's ability to assume
contractual obligations and the consequences of Contractor's provision of goods or services to Augusta,
Georgia under an unauthorized contract, amendment, modification, change order or other similar document,
including the possibility that the Contractor may be precluded from recovering payment for such
unauthorized goods or services. Accordingly, Contractor agrees that if it provides goods or services to
Augusta, Georgia under a contract that has not received proper legislative authorization or if the Contractor
provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or
services, as required by Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold payment for
Page 9 of 11
any unauthorized goods or services provided by Contractor. Contractor assumes all risk of non-payment
for the provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to
payment or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia,
however characterized, including, without limitation, all remedies at law or equity.
S. Sole Agreement. This Contract constitutes the sole contract between Augusta and the Contractor.
The terms, conditions, and requirements of this Contract may not be modified, except by Change Order. No
verbal agreement or conversation with any officer, agent, or employee of Augusta, either before or after the
execution of the Contract, shall affect or modify any of the terms or obligations herein contained. No
representations, oral or written, shall be binding on the parties unless expressly incorporated herein. No
Change Order shall be enforceable unless approved by official action of Augusta as provided by law or in
this Contract.
T. Attachments and Appendices. This Contract includes the following Attachments and
Appendices all of which are incorporated herein by reference: Attachment A, Contractor’s Cost Proposal
Form; Attachment B, Contractor’s Affidavit; Attachment C, Subcontractor’s Affidavit(s); Attachment D,
Sub-subcontractor’s Affidavit(s); Attachment E, Certificate of Corporate Authority or Joint Venture
Certificate; and Attachment F, Executive Order 2014-4, Ethics Rules.
U. Severability. If any provision of this Contract or the application thereof to any person or
circumstance shall to any extent be held invalid, then the remainder of this Contract or the application of
such provision to persons or circumstances, other than those as to which it is held invalid, shall not be
affected thereby, and each provision of this Contract shall be valid and enforced to the fullest extent
permitted by law.
V. Notices. Any notice or consent required to be given by or on behalf of any party hereto to any other
party hereto shall be in writing and shall be sent to Augusta’s Administrator and the Executive Assistant or
to the Contractor or his authorized representative on the work site by (a) registered or certified United States
mail, return receipt requested, postage prepaid, (b) personal delivery, or (c) overnight courier service. All
notices sent to the addresses listed below shall be binding unless said address is changed in writing no less
than fourteen days before such notice is sent. Future changes in address shall be effective upon written
notice being given by the Contractor to Augusta’s Executive Assistant or by Augusta to the Contractor’s
authorized representative via certified first class U.S. mail, return receipt requested. Such notices will be
addressed as follows:
If to Augusta:
ADMINISTRATOR
Page 10 of 11
AUGUSTA, GEORGIA
535 TELFAIR STREET, SUITE 900
AUGUSTA GA 30901
With a copy to
DIRECTOR OF FINANCE
FINANCE DEPARTMENT
535 TELFAIR STREET, SUITE 800
AUGUSTA GA 30901
With a copy to:
DIRECTOR OF PROCUREMENT
PROCUREMENT DEPARTMENT
535 TELFAIR STREET, SUITE 605
AUGUSTA GA 30901
If to the Contractor:
W. Counterparts. This Contract may be executed in several counterparts, each of which shall be
deemed an original, and all such counterparts together shall constitute one and the same Contract.
X. Controlling Provisions. The Contract for this Project shall govern the Work. If any portion of the
Contract shall be in conflict with any other portion, the various documents comprising the Contract shall
govern in the following order of precedence: Contract, Change Orders or
modifications issued after execution of the Contract; the provisions of Augusta’s RFP; and the Contractor’s
Response thereto.
[SIGNATURES CONTINUE ON NEXT PAGE]
Page 11 of 11
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed in three counterparts, each to be considered as an original by their authorized
representative.
AUGUSTA, GEORGIA DAVENPORT & COMPANY, LLC
By:
Hardie Davis, Jr. By:______________________________
Mayor Its:______________________________
ATTEST: ATTEST:
Lena Bonner
Clerk of Commission
Seal:
APPROVED AS TO SUBSTANCE: APPROVED AS TO FORM:
Department Director Augusta Attorney Signature
Augusta Attorney Name (Typed or
Printed)
Commission Meeting Agenda
6/7/2016 2:00 PM
South Augusta Development Authority
Department:
Department:
Caption:Motion to approve establishing a subcommittee to analyze, review and
report back to the Commission on establishing a “South Augusta
Development Authority”. (Approved by Finance Committee May 31,
2016)
Background:There exists in Augusta, (south of Gordon Hwy) a huge void and shortage
of retail and commercial development that is truly needed for Richmond
County residents
Analysis:
Financial Impact:
Alternatives:
Recommendation:Recommendation for formulation of the sub-committee membership:
Commissioner, 4th District Commissioner, 5th District Commissioner,
6th District Commissioner, 8th District Commissioner, 9th District Tax
Commissioner State Senator (state senator who represents at least 60% of
Richmond County Mayor of Augusta State House Representative
appointed by the local delegation chairman Downtown Development
Authority Director
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/7/2016 2:00 PM
Acquisition of Parcel in fee to Richmond County, Ga from Charles N. Utley
Department:Law
Department:Law
Caption:Motion to authorize condemnation to acquire title of the entire
parcel, (Parcel 087-4-150-00-0) 2027 Leona Street. (Approved by
Engineering Services Committee May 31, 2016)
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn the parcel. The required
property consists of 7,500 square feet. The appraised value is
$46,000.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 328-041110-52.12122 J/L 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/7/2016 2:00 PM
Acquisition of Parcel in fee to Richmond County, Ga from Charles N. Utley-087-4-139
Department:Law
Department:Law
Caption:Motion to authorize condemnation to acquire title of the entire
parcel, (Parcel 087-4-139-00-0) 2049 Leona Street. (Approved by
Engineering Services Committee May 31, 2016)
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn the parcel. The required
property consists of 7,500 square feet. The appraised value is
$14,500.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 328-041110-52.12122 J/L 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/7/2016 2:00 PM
Acquisition of Parcel in fee to Richmond County, Ga from Charles N. Utley-087-4-146
Department:Law
Department:Law
Caption:Motion to authorize condemnation to acquire title of the entire
parcel, (Parcel 087-4-146-00-0) 2035 Leona Street. (Approved by
Engineering Services Committee May 31, 2016)
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn the parcel. The required
property consists of 7,500 square feet. The appraised value is
$15,000.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 328-041110-52.12122 J/L 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/7/2016 2:00 PM
Acquisition of Parcel in fee to Richmond County, Ga from Charles N. Utley-087-4-166
Department:Law
Department:Law
Caption:Motion to authorize condemnation to acquire title of the entire
parcel, (Parcel 087-4-166-00-0) 2028 Leona Street. (Approved by
Engineering Services Committee May 31, 2016)
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn the parcel. The required
property consists of 7,500 square feet. The appraised value is
$15,000.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 328-041110-52.12122 J/L 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/7/2016 2:00 PM
Acquisition of Parcel in fee to Richmond County, Ga from Claud R. Caldwell, Jr.
Department:Law
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right-of-way (Parcel 087-2-166-00-0) 2022 Walnut
Street. (Approved by Engineering Services Committee May 31,
2016)
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 7,500 sq. ft. for Right
of Way. The appraised value is $6,300.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation. AGENDA DATE:
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L: 328-041110-52.12122 J/L: 212828203-
52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Clerk of Commission
Cover Memo
AGENDA ITEM __________ EDITION __________
CAPTION: Motion to authorize condemnation to acquire title of a portion of property for right-of-way (Parcel 087-2-166-00-0) 2022 Walnut Street BACKGROUND: Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 7,500 sq. ft. for Right of Way.
The appraised value is $6,300.00.
ANALYSIS: Condemnation is necessary in order to acquire the required property.
FINANCIAL IMPACT: The necessary costs will be covered under the project budget. ALTERNATIVES: Deny condemnation. RECOMMENDATION: Approve condemnation. AGENDA DATE: May 31, 2016. DEPARTMENT DIRECTOR: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 ADMINISTRATOR: _________________________ FINANCE: _______________________________
DATE: May 18, 2016 TO: The Honorable Hardie Davis, Jr. Mayor Members of the Augusta Commission Members of the Public Services Committee FROM: Randolph Frails and Andrew MacKenzie, General Counsel SUBJECT: Acquisition of Right-of-Way to City of Augusta, Georgia from Claud R. Caldwell, Jr.
Commission Meeting Agenda
6/7/2016 2:00 PM
Acquisition of Parcel in fee to Richmond County, Ga from Rhodes Ponds Homeowners Association and
Murry E. Nunnery
Department:Law
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right-of-way (Parcel 193-0-075-00-0) 2554 A
Patterson Bridge Road. (Approved by Engineering Services
Committee May 31, 2016)
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 250 sq. ft. for Right of
Way and 750 sq. ft. for Permanent Easement. The appraised value
is $219.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L: 581-044320-5212122
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
AGENDA ITEM __________ EDITION __________
CAPTION: Motion to authorize condemnation to acquire title of a portion of property for right-of-way (Parcel 193-0-075-00-0) 2554 A Patterson Bridge Road BACKGROUND: Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 250 sq. ft. for Right of Way and 750 sq. ft. for Permanent Easement.
The appraised value is $219.00.
ANALYSIS: Condemnation is necessary in order to acquire the required property.
FINANCIAL IMPACT: The necessary costs will be covered under the project budget. ALTERNATIVES: Deny condemnation. RECOMMENDATION: Approve condemnation. AGENDA DATE: May 31, 2016. DEPARTMENT DIRECTOR: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L: 581-044320-5212122 ADMINISTRATOR: _________________________ FINANCE: _______________________________
DATE: May 18, 2016 TO: The Honorable Hardie Davis, Jr. Mayor Members of the Augusta Commission Members of the Public Services Committee FROM: Randolph Frails, Esquire and Andrew MacKenzie, General Counsel SUBJECT: Acquisition of Right-of-Way to City of Augusta, Georgia from Rhodes Pond Homeowners Association and Murry E. Nunnery
Commission Meeting Agenda
6/7/2016 2:00 PM
Barton Chapel Road at Gordon Highway Improvement Project- Project FrameWork Agreement
Department:Engineering
Department:Engineering
Caption:Motion to approve entering into a Project Framework Agreement
with the Georgia Department of Transportation for the Barton
Chapel Road at Gordon Highway Improvements Project (PI
#0012868) as requested by AED. (Approved by Engineering
Services Committee May 31, 2016)
Background:Barton Chapel Road is classified as an Urban Minor Arterial
Street and provides connectivity from Deans Bridge Road/SR
4/US 1 to Wrightsboro Rd. It is a 2 lane roadway with rural
shoulders and open ditches. Gordon Highway is classified as an
Urban Principal Arterial Street and provides connectivity to Ft.
Gordon via Gates 1, 2 and 3. It is a multi-lane highway with rural
shoulders and open ditches. The land use along Barton Chapel
Road south of Gordon Highway is predominantly residential.
The land use along Barton Chapel Road north of Gordon highway
is mostly residential with a mixture of businesses. The land use
along Gordon Highway in the vicinity of this project is a mixture
of residential and businesses. The 2008 Augusta-Richmond
County Comprehensive Plan has identified the future development
land use patterns in this vicinity as commercial and the area south
of Gordon Highway and on the west side of Barton Chapel Road
as areas in need of redevelopment. The subject project to enhance
the operational efficiency of the intersection of Barton Chapel
Road and Gordon Highway. The purpose of this project is to add
left turn lanes on Barton Chapel Road north and south of Gordon
Highway. Project funding includes federal funding. Georgia DOT
requires that, for projects with federal aid funding, local
governments enter into a Project Framework Agreement.
Analysis:Entering into the Project Framework Agreement with Georgia
DOT will allow federal aid funding to move forward and provide
funds necessary to improve operational efficiency of the
intersection. Cover Memo
Financial Impact:GDOT identified federal and state funding source to complete
project.
Alternatives:1). Approve entering into a Project Framework Agreement with
the Georgia Department of Transportation for the Barton Chapel
Road at Gordon Highway Improvements Project (PI #0012868) as
requested by AED. 2). Do not approve.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
GDOT Funds & Proposed Federal Funds
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
PLEASE DO NOT PROCESS THIS DOCUMENT.
ONCE APPROVED BY COMMISSION AN
ORIGINAL WILL BE FORWARDED FOR
EXECUTION. FOR QUESTIONS PLEASE CALL
EXT 5070
Commission Meeting Agenda
6/7/2016 2:00 PM
HAYNES STATION, PHASE IV, SUBDIVISION DEDICATION
Department:Engineering
Department:Engineering
Caption:Motion to approve the deeds of dedication, maintenance
agreements, and road resolutions submitted by the Engineering
and Augusta Utilities Departments for Haynes Station, Phase IV.
(Approved by Engineering Services Committee May 31, 2016)
Background:The final plat for Haynes Station, Phase IV, was approved by the
Commission on January 19, 2016. The subdivision design and plat
for this section, including the storm drain system, have been
reviewed and accepted by our engineering staff and the
construction has been reviewed by our inspectors. The Utilities
Department has inspected and reviewed the water and sanitary
sewer installations, and hereby requests acceptance of the utility
deed.
Analysis:This section meets all codes, ordinances and standards. There are
no wetlands or 100-year flood plain boundaries involved in this
section. Acceptance of said utility deed shall dedicate, as required,
the water and sanitary sewer mains along with the applicable
easements to Augusta, Georgia for operation and maintenance.
Financial Impact:By accepting these roads and storm drainage installations into the
County system and after the 18-month maintenance warranty by
the developer/contractor for the road and storm drainage has
expired, all future maintenance and associated costs will be borne
by Augusta, Georgia. By acceptance of the utility deeds and
maintenance agreements, all future maintenance and associated
costs for water and sanitary sewer installations will be borne by
Augusta, Georgia, and positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Haynes Station, Phase IV. 2. Do not
Cover Memo
approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/7/2016 2:00 PM
Intelligent Transportation System Master Plan Implementation (12-137) (SA#4)
Department:Engineering Dept
Department:Engineering Dept
Caption:Motion to approve funding for Engineering Consultant Services
Supplemental Agreement Four to URS Corporation (now merged
with AECOM) in the amount of $169,200.00 for the Advanced
Transportation Management System (ATMS) Master Plan Project
as requested by the AED. (Approved by Engineering Services
Committee May 31, 2016)
Background:ATMS Master Plan project is one (1) of fifty (50) City of
Augusta, Georgia TIA (aka TSPLOST) projects. As the costs of
roadway widening and right-of-way continue to grow and stress
the capital budgets of municipalities around the country, more and
more of them are turning to technology to improve their traffic
flow and maximize the efficiency of the existing roadway
networks. These types of technology have been and continue to
be deployed in many cities and counties in Georgia as well as
around the country and, in some instances, have been shown to
improve the overall efficiency of major corridors by as much as
30%. These systems which are referred to as “Advanced
Transportation Management Systems” or ATMS include a variety
of elements geared toward improving traffic flow, traffic
monitoring, transit flow, and incidents (i.e., crash, malfunction,
etc.) response. Elements of these systems include: a central
command center with monitors, traffic signal communications
infrastructure, adaptive signal systems, video monitoring, dynamic
message boards, transit priority, emergency vehicle preemption,
etc. Phase1 of the project under construction and requires design
related coordination and system construction QA control.
Analysis:In September 2012, commission approved award of ATMS
Master Plan development to URS. This supplemental agreement
covers services during construction phase for contractor request
for field information, shop drawing reviews, system programing,
design conflicts assessment & resolution, and construction
observation support. Cover Memo
Financial Impact:Funds are allowable in Project TIA funds 371-041110-
T13049121.
Alternatives:1). Approve funding for Engineering Consultant Services
Supplemental Agreement Four to URS Corporation (now merged
with AECOM) in the amount of $169,200.00 for the Advanced
Transportation Management System (ATMS) Master Plan Project
as requested by the AED. 2). Do not approve and find alternative
to complete the project and meet TIA project completion
requirements.
Recommendation:Approve alternative one
Funds are Available
in the Following
Accounts:
371-041110-T13049121
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
PLEASE DO NOT PROCESS. ONCE COMMISSION APPROVED AN ORIGINAL WILL BE
FORWARDED FOR EXECUTION. ANY QUESTIONS PLEASE CALL EXT 5070.
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB# T13049121, Supplemental Agreement Number Four
for the ITS Master Plan Implementation (RC07-000121) with URS Corporation
in the amount of $169,200 for additional services to provide technical and observation
related to construction. Funding available in the project account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
ITS Master Plan Implementation 500,000$
RC Emergency Vehicle and Transit Preemption System 250,000$
ITS Master Plan Implementation 47,000$
ITS Master Plan Implementation 169,200$
966,200$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
INTELLIGENT TRANSPROTATION SYSTEM MASTER PLAN
IMPLEMENTATION-RICHMOND COUNTY
CPB#371-041110-T13049121
CHANGE NUMBER FOUR
BID #12-137
12.30.13
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
INTELLIGENT TRANSPROTATION SYSTEM MASTER PLAN
IMPLEMENTATION-RICHMOND COUNTY
CPB#371-041110-T13049121
CHANGE NUMBER FOUR
BID #12-137
CPB AMOUNT ADDITION NEW
SOURCE OF FUNDS CPB REQUEST CPB
TIA ITS Master Plan Implementation
371-041110-T13049121 ($547,000)($547,000)
TIA RC Emergency Vehicle System ($250,000)($250,000)
235-041110-6011110
TIA ITS Master Plan Implementation ($169,200) ($169,200)
371-041110-T13049121
TOTAL SOURCES: ($797,000) ($169,200) ($966,200)
USE OF FUNDS
ENGINEERING
235-041110-5212115 $750,000 $750,000
371-041110-T13049121 $47,000 $47,000
371-041110-T13049121 $169,200 $169,200
TOTAL USES: $797,000 $169,200 $966,200
12.30.13
(SA02 – For changes greater than $20,000) March 2010
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Georgia Project Number(s): 371-041110-T13049121
GDOT Number (s): RC07-000121, PI 0011392
Supplemental Agreement Number: 4
Purchase Order Number: 242181
WHEREAS, We, URS Corp.,(now AECOM) Consultant, entered into a contract with Augusta-Richmond County
on January 21, 2014, for engineering design services associated with the improvements to Richmond County
ATMS Master Plan Implementation, project RC07-000121, PI 0011392, File Reference No. 14-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the
scope of the original contract, we desire to submit the following Supplemental Agreement to-wit:
Additional services to provide technical and
Observation services as related to the construction
It is agreed that as a result of the above described modifications the contract amount is increased by
$169,200.00 from $549,934.01 to a new total of $719,131.01.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no
way modifies or changes the original contract of which it becomes a part, except as specifically stated herein.
NOW, THEREFORE, We, URS Corp.,(AECOM) Consultant, hereby agree to said Supplemental Agreement
consisting of the above mentioned item, and agree that this Supplemental Agreement is hereby made a part
of the original contract to be performed under the specifications thereof, and that the original contract is in
full force and effect, except insofar as it might be modified by this Supplemental Agreement.
This ___________ day of ________________, 2016.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY URS CORPORATION (AECOM)
AUGUSTA, GEORGIA
Hardie Davis, Jr., Mayor
Approved Date: Approved Date: __________________________
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: _________ Title: _____________________________
Commission Meeting Agenda
6/7/2016 2:00 PM
MOU Stormwater Facility Management and Retention/Detention Ponds Disease Prevention and Control
Department:ENGINEERING
Department:ENGINEERING
Caption:Motion approve Memorandum of Understanding (MOU) between
Augusta, Georgia and the Richmond County Board of Health
(RCBOH) to provide inspection and mosquito control services for
the City’s detention/retention ponds and ditches as requested by
AED. (Approved by Engineering Services Committee May 31,
2016)
Background:Inspection and spraying to control mosquitos in detention and
retention ponds, rain gardens, and flat ditches was approved by the
Augusta Commission on February 23, 2016 as a part of the storm
water standard operating procedures (SOP). The SOP states that
as a best management practice (BMP), ponds will initially be
inspected, sprayed for mosquitos if necessary, and
cleaned/maintained at least once a year, or on an as needed basis.
Analysis:Augusta, Georgia is proposing to enter into a MOU with RCBOH
to inspect and control mosquitos through spraying and other
methods. These activities will benefit the citizens of Augusta, and
function as a biological impact reduction measure at wet ponds,
and similar areas within the nine (9) watersheds.
Financial Impact:Funds to operate this program will not exceed $260,000 per year.
Funds are available through the Storm Water Utility Program.
Alternatives:1. Approve MOU between Augusta, Georgia and RCBOH to
inspect BMPs and control mosquitos. 2. Do not approve and
dismantle proposed program.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following Funds available in the following account: 581-04-4320 Cover Memo
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Please do not process this MOU. Once Commission approved, an original will be
forwarded for execution. ext 5070.
Commission Meeting Agenda
6/7/2016 2:00 PM
On-Call Construction Management, Construction Inspection and Field Engineering Services (13-184)
Department:Engineering
Department:Engineering
Caption:Motion approve the continued funding of the current On-Call
Construction Management, Construction Inspection and Field
Engineering (CM_CI_FE) Services contract in the amount of
$516,000. Funding is available in Transportation Investment Act
(TIA) Projects Funds, SPLOST VI, and TIA Discretionary Funds
as requested by AED. (Approved by Engineering Services
Committee May 31, 2016)
Background:The on-going TIA/SPLOST funded infrastructure improvements
projects, the increase in maintenance and emergency repairs to
aging storm conveyance infrastructures within the county have
placed a significant strain on the Augusta Engineering Department
(AED) in-house engineering and construction resources. In
addition to the TIA Funded band 1 projects that are presently
under construction, AED has several SPLOST funded projects
about to go into construction. Also, there will be a need for field
engineering services to complete small scale stormwater projects
in a cost effective and timely manner. AED has determined to
continue to supplement its engineering resources with On-Call
Services. The assistance of outside Field Engineering services will
only be temporary and will help insure a quality finished
product.It is a practical approach to sustain a much needed quality
control during the design and construction and construction phase
of a project. Project QA/QC is essential to the construction of
good roads and other infrastructures
Analysis:On February 4, 2014, the Augusta Commission approved the on-
call Construction Management, Construction Services and Field
Engineering contract to EMC Engineering, Moreland Altobelli,
AMEC Environmental & Infrastructure, and Michael Baker, Jr.
Inc. Additional funds allocation to this contract is needed to
maintain the required level of service for under construction and
about to go construction projects.Cover Memo
Financial Impact:Funds are available in the amount of $316,000 TIA Local
Delivery Projects fund, $50,000 TIA discretionary fund, and
$150,000 AED SPLOSTS VI On-call Construction Services fund.
Alternatives:1). Approve the continued funding of the current On-Call
Construction Management, Construction Inspection and Field
Engineering (CM_CI_FE) Services contract in the amount of
$516,000. Funding is available in Transportation Investment Act
(TIA) Projects Funds, SPLOST VI, and TIA Discretionary Funds.
2). Do not approve and find alternate source to provide needed
supplemental assistance to complete various projects.
Recommendation:Approve alternative number one.
Funds are Available
in the Following
Accounts:
TIA Discretionary Fund 235 -$50,000 TIA -Project John C.
Calhoun $316,000, and SPLOST VI – 328-041110-211828005
$150,000
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
Change Number One
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorize to CPB#328-041110-211828005. This request is to continue
funding the current On-Call Construction Management, Construction
Discretionary Funds.
Section 2: The following revenues are anticipated to available to the Consolidated
Government to complete the project.
200,000$
50,000$
316,000$
150,000$
716,000$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#328-041110-211828005
On-Call Construction Management, Construction Inspection, and
Field Engineering Services (Bid 13-184)
Funding is available in the TIA Transportation Investment Act, SPLOST VI and TIA
On Call Emergency Construction Services PH VI
Inspection, Field Engineering Services Consulting Agreement in the amount of $516,000.
TIA DISCRETIONARY FUNDS
JOHN C CALHOUN
SPLOST VI ON CALL CONSTRUCTION
Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
5.12.2016
Augusta-Richmond County, Georgia
Change Number One
CPB#328-041110-211828005
On-Call Construction Management, Construction Inspection, and
Field Engineering Services (Bid 13-184)
CAPITAL PROJECT BUDGET
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT ADDITION CPB AMOUNT
SOURCE OF FUNDS CPB REQUEST
On-Call Emergency Construction
Services ($200,000)($200,000)
328-041110-6011110-211828005
TIA Discretionary ($50,000)
Project John C. Calhoun ($316,000)
SPLOST VI ($150,000)
TOTAL SOURCES: ($200,000) ($516,000) ($200,000)
USE OF FUNDS
ROADS
328-041110-5414110-211828005 $200,000 $200,000
328-041110-5414110-211828005 $150,000 $150,000
John C. Calhoun $316,000 $316,000
TIA Discretionary $50,000 $50,000
TOTAL USES: $200,000 $516,000 $716,000
5.12.2016
Commission Meeting Agenda
6/7/2016 2:00 PM
Thermoplastic Material Purchase – Traffic Engineering
Department:Engineering Department
Department:Engineering Department
Caption:Motion to approve Traffic Engineering’s purchase of
thermoplastic striping material. (Approved by Engineering
Services Committee May 31, 2016)
Background:The Traffic Division of the Engineering Department is responsible
for maintaining the striping on all county roads. As such, through
the years, Traffic Engineering has purchased thermoplastic
from state annual bid throughout the year. Traffic has ordered $
30.910 worth of materials from the annual bid. This amount is
within our annual budget and leaves some room to address
unforeseen issues; however, this triggers the amount at which the
commission must be informed.
Analysis:The material is essential not only to the operation of the Traffic
Engineering Division but, to the safety of the motoring public.
Financial Impact:The material will be purchased from the State of Georgia’s annual
bid NO. 48400-179-DOT0000144-0001 with Crown Technology
in the amount of $ 30,910.00 for yellow thermoplastic.
Alternatives:None
Recommendation:Approve the purchase.
Funds are Available
in the Following
Accounts:
101041710-5311630
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/7/2016 2:00 PM
Wheeler Road at Robert C. Daniel Parkway Improvement Project - Project Framework Agreement
Department:Engineering
Department:Engineering
Caption:Motion to approve entering into a Project Framework Agreement
with the Georgia Department of Transportation for the Wheeler
Road at Robert C. Daniel Parkway Intersection Improvements
Project (PI #0012866) as requested by AED. (Approved by
Engineering Services Committee May 31, 2016)
Background:Robert C. Daniel, Jr. Parkway is classified as an Urban Local
Road. It is a multi-lane corridor with 2 lanes in each direction
separated by a concrete median, landscaped at designated areas,
with curb, gutter, and longitudinal drainage systems. Wheeler
Road is classified as an Urban Minor Arterial Street. It is a multi-
lane corridor with 2 lanes in each direction separated by a concrete
median with curb, gutter and longitudinal drainage systems.
There is a stop and go signal at this intersection with dedicated left
and right turn lanes which support protected left and right turn
movements. Robert C. Daniel, Jr. Parkway serves the Augusta
Exchange shopping district which is identified in the 2008
Augusta-Richmond County Comprehensive Plan as a major
commercial node. The Augusta Exchange shopping district is a
mixture of businesses, restaurants, and multiple established retail
centers. Wheeler Road provides connectivity to Doctors Hospital
and is a mixture of professional offices, Family YMCA,
restaurants and businesses. The subject project proposes to
improve the operational efficiency of the intersection of Robert C.
Daniel, Jr. Parkway and Wheeler Road. Scope of this project is to
lengthen the existing southbound right turn lane on Robert C.
Daniel, Jr. Parkway at its intersection with Wheeler Road. Project
funding includes federal funding. Georgia DOT requires that, for
projects with federal aid funding, local governments enter into a
Project Framework Agreement.
Analysis:Entering into the Project Framework Agreement with Georgia
DOT will allow for federal aid funding to move forward and
provide funds necessary to improve operational efficiency of the
Cover Memo
intersection.
Financial Impact:GDOT identified federal and state funding source to complete
project.
Alternatives:1). Approve entering into a Project Framework Agreement with
the Georgia Department of Transportation for the Wheeler Road at
Robert C Daniel Parkway Intersection Improvements Project (PI
#0012866) as requested by AED. 2). Do not approve.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
GDOT Funds & Proposed Federal Funds
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/7/2016 2:00 PM
Windsor Spring Road Sanitary Sewer Extension Project
Department:Utilities
Department:Utilities
Caption:Motion to approve award of Bid #16-166 for the construction of
Windsor Spring Road Sanitary Sewer Extension Project to Blair
Construction, Inc. (Approved by Engineering Services
Committee May 31, 2016)
Background:This Project will consist of the installation of approximately 2200
linear feet of 8” sanitary sewer main that runs parallel to Inverness
Drive and Windsor Spring Road to provide sanitary sewer to the
area.
Analysis:Augusta Utilities Department has reviewed the bid submitted by
Blair Construction, Inc. The bid for construction services was
deemed to be fair and reasonable by Augusta Utilities Department.
Financial Impact:We have reviewed the bid from Blair Construction, Inc. and find it
to be reasonable. Funding in the amount of $348,474.79 is
available from accounts: 514043420-5425210/ 81600050-
5425210
Alternatives:No alternatives are recommended.
Recommendation:Augusta Utilities Department recommends the Commission
approve the Construction Services to Blair Construction, Inc. in
the amount of $348,474.79 for the Windsor Spring Road Sanitary
Sewer Extension Project.
Funds are Available
in the Following
Accounts:
Funds are available in the following accounts: 514043420-
5425210/ 81600050-5425210
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
AUGUSTA UTILITIES DEPARTMENT
360 BAY STREET, SUITE 180
AUGUSTA, GA 30901Windsor Spring Road
Sanitary Sewer Extension
PROJECT MAP
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Invitation to Bid
Sealed bids will be received at this office until Tuesday April 19, 2016 @ 3:00 p.m. for furnishing:
Bid Item #16-166 Windsor Spring Road Sanitary Sewer Extension for Augusta Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room
605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors
and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non-
refundable are $50.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy
the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706
821-0405) beginning Thursday 10 March 2016. Bidders are cautioned that submitting a package without Procurement of
a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with
other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of
documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, April 1 2016 @ 2:00 p.m. in the Procurement Department, 535
Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to
the office of the Procurement Department by Tuesday April 5, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must
be received by mail or hand delivered.
No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of
contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a
100% performance bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the
appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID
number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 10, 17, 24, 31, 2016
Metro Courier March 16, 2016
Bid Item #16-166
Windsor Spring Road Sanitary Sewer Extension
for Augusta, Georgia - Utilities Department
Bid Due: Tuesday, April 19, 2016 @ 3:00 p.m.
Blair Construction
P. O. Box 770
Evans, GA 30809
Yes
224004
Yes
Yes
Yes
$309,524.29
Bid Bond
Bid Price
Total Number Specifications Mailed Out: 25
Total Number Specifications Download (Demandstar): 5
Total Electronic Notifications (Demandstar): 168
Mandatory Pre-Bid Conference: 3
Total packages submitted: 1
Total Noncompliant: 0
Vendors
Attachment B
E-Verify Number
SAVE Form
Addendums 1
Page 1 of 1
Commission Meeting Agenda
6/7/2016 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Commission held May 17, 2016 and Special Called Meeting held
May 31, 2016.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/7/2016 2:00 PM
Consulting Services for Classification and Compensation Study (RFP Item #16-123
Department:Human Resources
Department:Human Resources
Caption:Consider award of RFP 16-123 Consulting Services for
Classification & Compensation Study. (No recommendation
from Administrative Services Committee May 31, 2016)
Background:ARC provides a wide array of services. The Departments and
Units to be included in this study include a Judicial Branch, Public
Safety (primarily Sheriff Marshall), Clerk’s Office, Law
Department, Compliance Department and fifteen (15)
Administrative Departments that report to the County
Administrator (Finance, Information Technology, Transit, Human
Resources, Procurement, Fire, 911, Utilities, Engineering,
Environmental Services, Parks & Recreation, Planning and
Development, Housing and Community Development, County
Corrections and Animal Services). Procurement records indicate
that the last comprehensive Compensation and Classification
Study was performed in 1999. The current number of job titles is
558, and the 2016 FTE count is expected to reach 2,819. It is
anticipated that the Firm will draw upon the following data points
and meetings: (1) existing documents; (2) position questionnaires;
(3) focus group data; and (4) information obtained from
Department Heads, Sheriff, Court Administrator, Human
Resources Department and Administrator’s Office. The meetings
will also serve to brief the Firm on any particular issues, concerns
and constraints relative to the application of the ARC
classification and compensation plans.
Analysis:Human Resources and its Evaluation Committee has reviewed six
(6) compliant submittals. Two (2) was deemed non-compliant. A
shortlist of five firms was developed (Gallagher Benefits Services,
Springsted Inc., Segal Waters Consulting, The Archer Company
and The Hay Group). After the evaluation was completed,
negotiations begin with The Archer Company of whom was
deemed the most responsive and responsible to address the needs
of Augusta, Georgia. Cover Memo
Financial Impact:Client agrees that compensation and method of payment to the
Consultant shall be one hundred thousand dollars ($100,000.00).
Alternatives:1. Select another firm. 2. Reject all firms and reissue RFP
Recommendation:Hire The Archer Company to perform the classification and
compensation study.
Funds are Available
in the Following
Accounts:
Funds are available in the following accounts: 101101110 -
6011140
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
1
AGREEMENT TO PROVIDE HUMAN RESOURCES
CONSULTING SERVICES FOR
AUGUSTA, GEORGIA
THIS AGREEMENT, entered into this _____ day of ___________________, 2016, and effective
immediately by and between the Archer Company, Inc. (hereinafter called the "Consultant") and
the consolidated government of Augusta, Georgia, a political subdivision of the State of Georgia, by
and through its Board of Commissioners (hereinafter called the "Client").
WITNESSETH THAT:
WHEREAS, the Client is interested in obtaining consulting services for a classification and
compensation study.
WHEREAS, the Consultant responded to Augusta’s RFP #16-123 and was chosen as the most
qualified respondent based on its submittal.
NOW THEREFORE, the parties hereto mutually agree as follows:
1. Employment of Consultant. The Client agrees to engage the Consultant and the Consultant
hereby agrees to perform the services described in the "Scope of Services" listed below.
2. Scope of Services. The Consultant shall do, perform and carry out in a good and professional
manner consulting services for a classification and compensation study as set forth in
Augusta’s RFP #16-123 and the Consultant’s proposal dated January 22, 2016 as amended
by Option for Comprehensive Study (both of which are herein incorporated by reference).
3. Contract Term. The time of performance for this scope of services will extend beyond one
year, and is therefore subject to the provisions as required by Georgia law pertaining to
multi-year contracts. The term of this contract is for one year with the option to renew in
each of the two subsequent years. This contract shall: (i) terminate absolutely and without
further obligation on the part of Augusta, Georgia at the close of the calendar year in which
it was executed, and at the close of each succeeding calendar year for which it may be
renewed as provided in O.C.G.A. Section 36-60-13; (ii) automatically renew at the beginning
of each calendar year, unless terminated in accordance with the provisions of this contract;
and (iii) terminate absolutely with no further renewals on December 31, 2016, unless
extended according to the provisions for change of this contract.
The services to be performed hereunder by the Consultant shall be undertaken and
completed in such sequence so as to ensure their expeditious completion and best carry out
the purposes of the agreement. Provided however, the Consultant shall not be liable for
delays in performance that are caused in whole or in part by the Client, third parties over
which the Consultant does not have the legal right to control or forces de majeure.
4. Method of Payment. Client agrees that compensation and method of payment to the
2
Consultant shall be one hundred thousand dollars ($100,000.00). The Consultant shall
submit invoices to the Client monthly as the work progresses.
The Client agrees to pay those invoices within thirty (30) days of receipt. In the event the
Client disputes a portion of an invoice, the Client agrees to pay the undisputed portion of
the invoice within thirty (30) days of receipt and to provide Consultant a detailed
statement of the Client’s position on the disputed portion of the invoice within thirty (30)
days of receipt.
5. Changes. The Client may, from time to time, require changes in the scope of services of the
Consultant to be performed hereunder. Such changes and the fees or compensation
associated therewith shall be mutually agreed upon by and between the Client and the
Consultant and shall be incorporated in written amendment to this agreement. Consultant
acknowledges that this contract and any changes to it by amendment, modification,
change order or other similar document may have required or may require the legislative
authorization of the Board of Commissioners and approval of the Mayor. Under Georgia
law, Consultant is deemed to possess knowledge concerning Augusta, Georgia's ability to
assume contractual obligations and the consequences of Consultant Consultant's
provision of goods or services to Augusta, Georgia under an unauthorized contract,
amendment, modification, change order or other similar document, including the
possibility that the Consultant may be precluded from recovering payment for such
unauthorized goods or services. Accordingly, Consultant agrees that if it provides goods
or services to Augusta, Georgia under a contract that has not received proper legislative
authorization or if the Consultant provides goods or services to Augusta, Georgia in excess
of the any contractually authorized goods or services, as required by Augusta, Georgia's
Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods
or services provided by Consultant. Consultant assumes all risk of non-payment for the
provision of any unauthorized goods or services to Augusta, Georgia, and it waives all
claims to payment or to other remedies for the provision of any unauthorized goods or
services to Augusta, Georgia, however characterized, including, without limitation, all
remedies at law or equity.
6. Services and Materials to be Furnished by the Client. The Consultant shall provide
guidance to the Client in determining the data required for purposes of the contemplated
services. The Client further agrees to provide all data specifically requested, including
documentation and information to the Consultant in a timely manner. The Consultant
shall assume without incurring liability thereof, that all data so provided is correct and
complete. The Client shall cooperate with the Consultant in scheduling and carrying out the
work herein.
7. Rights to Terminate Contract. This Agreement may be terminated in whole or in part for
convenience by the Client, including, but not limited to, if all or part of applicable funding
becomes unavailable to Client. If applicable funding is reduced, Client may either cancel
this Agreement or offer a contract amendment reflecting the reduced funding. If this
Agreement is cancelled, Client agrees to reimburse Consultant for all expenditures made
3
in good faith that are unpaid at the time of termination, including all work products
completed or in-process, and for the time required to discontinue onsite activities in an
orderly manner, not to exceed the maximum amount payable under this Agreement.
Either party shall have the right to terminate this Agreement if the other party is in default
of any obligation hereunder and such default is not cured within thirty (30) days of receipt
of a notice specifying such default. In the event of such a termination, Client shall
reimburse Consultant for all work that had been satisfactorily completed prior to such
termination; such payment shall be made based on the percentage of project completion
at the time of termination.
If either party exercises their right to terminate this contract, the nature of such action
shall be written notice provided to the other party within sixty (60) days before the end
of the initial year of the contract or each succeeding remaining calendar year.
8. Indemnification. Each party shall be responsible for its own acts and will be responsible for
all damages, costs, fees and expenses which arise out of the performance of this Agreement
and which are due to that party's negligence, tortious acts or other unlawful conduct and
the negligence, tortious acts or other unlawful conduct of its respective agents, officers and
employees.
To the extent permissible by the laws of the State of Georgia, in the absence of negligence
on the part of the other party, each party shall protect, defend, indemnify and hold the other
party, its officers, officials, employees and volunteers free and harmless from and against
any claims, actions, liabilities, losses (including economic losses), or costs arising out of any
actual or alleged (a) bodily injury, sickness, disease, or death; or injury to or destruction of
tangible property including the loss of use resulting there from; or any other damage or loss
arising out of or resulting claims resulting in whole or part from any actual or alleged act or
omission of the other party, anyone directly or indirectly employed by the other party; or
anyone for whose acts the other party may be liable in the performance of work; (b) violation
of any law, statute, ordinance, governmental administrative order, rule, regulation, or
infringements of patent rights or other intellectual property rights by the other party in the
performance of work; or (c) liens, claims or actions made by a third party.
9. Limitation of Liability. The indemnification obligations herein shall not be limited to any
limitation on the amount, type of damages, compensation, or benefits payable by or for
the responding firm or its sub-consultant(s), as approved by the Client, under workers’
compensation acts, disability benefit acts, other employee benefit acts, or any statutory
bar or insurance.
10. Georgia Security and Immigration Compliance. Pursuant to the “Georgia Security and
Immigration Compliance Act,” the Client and the Consultant affirm the following:
(a) That affidavits in the form attached to these “Procedures & Requirements” be executed
from a contractor (and any subcontractors, regardless of tier) and notarized, showing
compliance with the requirements of O.C.G.A. § 13-10-91 and that such be made part of the
contract and/or subcontracts;
4
(b) That the contractor (and any subcontractors, regardless of tier) fully comply with the
requirements for completing and submitting the “Immigration Compliance Certification”
and that such certification be received by the County prior to the commencement of any
work under the contract or subcontract;
(c) That the contractor (or any subcontractor, regardless of tier) notify the County within five
(5) business days of entering into a contract or other agreement for hire with any
subcontractor(s), regardless of tier;
(d) That the contractor be responsible for obtaining and providing to the County the
“Subcontractor Affidavit & Agreement” and “Immigration Compliance Certification”
attached to and required under these “Procedures & Requirements” from each
subcontractor, regardless of tier, employed or retained for work under the contract prior to
the commencement of any work under the contract or any subcontract;
(e) That Augusta, Georgia, reserves the right to dismiss, or require the dismissal of, any
contractor or subcontractor for failing to provide the required affidavit or certification
and/or for failure to comply with the statutory requirements of O.C.G.A. § 13-10-91 and/or
for providing false or misleading information upon the required affidavit(s) or
certification(s);
(f) That any contractor and/or subcontractor retaining any other subcontractor to perform
services under the contract provide legal notice to any subcontractor of the requirements of
Augusta for immigration compliance and further provide notice that Augusta, Georgia,
reserves the right to dismiss, or require the dismissal of, any contractor or subcontractor for
failing to provide the required affidavit or certification and/or for failure to comply with the
statutory requirements of O.C.G.A. § 13-10-9122 and/or for providing false or misleading
information upon the required affidavit(s) or certification(s);
(g) That failure to comply with any of the requirements and procedures of the Client (i.e.,
failure to timely supply required affidavits or compliance certification documents; failure to
utilize federal work authorization procedures; failure to permit or facilitate audits or reviews
of records by Client or State officials upon request; and/or failure to continue to meet any
of the statutory or Client obligations during the life of the contract) shall constitute a material
breach of the agreement and shall entitle the Client to dismiss any general contractor or to
require the dismissal of any subcontractor or sub/subcontractor (irrespective of tier) for
failing to fully comply with these requirements;
(h) That upon notice of a material breach of these provisions, the contractor (or
subcontractor, regardless of tier) shall be entitled to cure the breach within ten (10) days
and provide evidence of such cure. Should the breach not be cured, the Client shall be
entitled to all available remedies, including termination of the contract, the requirement
that a subcontractor be dismissed from performing work under the contract, and any and
all damages permissible by law.
5
11. Copyright. The Client acknowledges that certain data gathering instruments and report
formats to be provided by the Consultant are copyrighted. The Consultant shall ensure that
all copies of its report bear the copyright legend. The Client agrees that all ownership rights
and copyrights thereto lie with the Consultant. The Client may use the report solely for and
on behalf of the Client's operations.
12. Information and Reports. The Consultant shall, at such time and in such form as the Client
may require, furnish such periodic reports concerning the status of the project as may be
requested by the Client. The Consultant shall furnish the Client, upon request, with copies
of all documents and other materials prepared or developed in relation with or as a part of
the project.
13. Records and Inspections. The Consultant shall maintain full and accurate records with
respect to all matters covered under this agreement. The Client shall have free access during
regular business hours to such records and the right to examine and audit the same and to
make transcripts therefrom, and to inspect all program data, documents, proceedings and
activities.
14. Accomplishment of Project. The Consultant shall commence, carry on, and complete
requested projects with all practicable dispatch, in a sound economical and efficient manner,
within the timeframe proposed as outlined in the proposal submitted by the Consultant
dated January 22, 2016, in accordance with the provisions thereof and all applicable laws.
In accomplishing requested projects, the Consultant shall take such steps as are appropriate
to ensure that the work involved is properly coordinated with related work being carried on
within the applicable work area.
15 Provisions Concerning Certain Waivers. Subject to applicable law, any right or remedy
which the Client may have under this contract may be waived in writing by the Client by
means of a formal waiver, if, in the judgment of the Client, this contract, as so modified, will
still conform to the terms and requirements of pertinent laws.
16. Assignment. Consultant agrees not to assign, convey, or transfer its interest in this
Agreement to any other entity without the prior written consent of Client which consent
shall not be unreasonably withheld. Provided, however, Consultant may assign, convey,
or transfer its interest in this Agreement to an entity that succeeds to substantially all of
the business of Consultant, by merger or otherwise.
17. Matters to be Disregarded. The titles of the several sections subsections, and paragraphs
set forth in this contract are inserted for convenience of reference only and shall be
disregarded in construing or interpreting any of the provisions of this contract.
18. Completeness of Contract. This contract and any additional or supplementary document or
documents incorporated herein by specific reference contain all of the terms and conditions
agreed upon by the parties hereto, and no other agreements, oral or otherwise, regarding
6
the subject matter of this contract or any part thereof shall have any validity or bind any of
the parties hereto.
19. Third Parties. The Client and the Consultant are the only parties to this Agreement and
are the only parties entitled to enforce its terms. Nothing in this Agreement gives, is
intended to give, or shall be construed to give or provide, any right or benefit, whether
directly or indirectly or otherwise, to third persons.
20. When Rights and Remedies Not Waived. In no event shall the making by the Client of any
payment to the Consultant constitute or be construed as a waiver by the Client of any breach
of covenant, or any default which may then exist, on the part of the Consultant, and the
making of any such payment by the Client while any such breach or default exists shall in no
way impair or prejudice any right or remedy available to the Client in respect to such breach
or default.
21. Personnel. The Consultant represents that he has, or will secure at his own expense, all
personnel required in performing the services under this agreement. Such personnel shall
not be employees of or have any contractual relationship with the Client. All of the
personnel engaged in the work shall be fully qualified to perform such services.
22. Governing Law: The Agreement shall be governed and construed in accordance with the
laws of the State of Georgia without regard to choice of law principles. All claims, disputes
and other matters in question between Client and Consultant arising out of or relating to
the Agreement, or the breach thereof, shall be decided in a court of competent
jurisdiction in Richmond County, Georgia. Consultant, by executing this Agreement,
specifically consents to jurisdiction and venue in Richmond County and waives any right
to contest the jurisdiction and venue in Richmond County, Georgia.
23. Consultant Certification. The Consultant certifies that the Consultant has not been
convicted of bribery or attempting to bribe any officer or employee of the Client nor has the
Consultant made an admission of guilt of such conduct that is a matter of record.
24. Notices. Any notices, bills, invoices, or reports required by this agreement shall be sufficient
if sent by the parties hereto in the United States mail, postage paid, to the addresses noted
below. Notice shall be effective upon receipt.
Earnest Archer, President Human Resources Director
The Archer Company, LLC. Augusta, Georgia
454 South Anderson Road, BTC 556 535 Telfair Street, Suite 400
Rock Hill, SC 29730 Augusta, Georgia 30901
25. Temporary Stoppage of Work. To the extent that it does not alter the scope of this
Agreement, Client may unilaterally order a temporary stopping of the work or delaying of the
work to be performed by Consultant under this Agreement.
7
26. Prohibition on Contingent Fees. Consultant warrants that no person or selling agency
has been employed or retained to solicit or secure this Agreement upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide
employees or bona fide established commercial or selling agencies maintained by Consultant for
the purpose of securing business and that Consultant has not received any non-Client fee related
to this Agreement without the prior written consent of Client. For breach or violation of this
warranty, Client shall have the right to annul this Agreement without liability or at its discretion
to deduct from the Agreement Price of consideration the full amount of such commission,
percentage, brokerage or contingent fee.
27. Prompt Payment Act. The terms of this Agreement supersede any and all provisions of
the Georgia Prompt Payment Act.
28. Right to Inspect. Augusta, Georgia may, at reasonable times, inspect the part of the plant,
place of business, or work site of Consultant or any subcontractor of Consultant or subunit
thereof which is pertinent to the performance of any contract awarded or to be awarded by
Augusta, Georgia.
29. Local Small Business Reporting. In accordance with Chapter 10B of the AUGUSTA, GA.
CODE, Consultant expressly agrees to collect and maintain all records necessary to for Augusta,
Georgia to evaluate the effectiveness of its Local Small Business Opportunity Program and to
make such records available to Augusta, Georgia. The requirements of the Local Small Business
Opportunity Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA.
CODE § 1-10-129(d)(7), for all contracts where a local small business goal has been established,
the contractor is required to provide local small business utilization reports. Consultant shall
report to Augusta, Georgia the total dollars paid to each local small business on each contract,
and shall provide such payment affidavits, regarding payment to subcontractors as may be
requested by Augusta, Georgia. Such documents shall be in the format specified by the Director
of minority and small business opportunities, and shall be submitted at such times as required
by Augusta, Georgia. Failure to provide such reports within the time period specified by Augusta,
Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but not
limited to, withholding payment from the contractor and/or collecting liquidated damages.
IN WITNESS WHEREOF, the Client and the Consultant have executed this agreement as of the date
first written below. Each individual signing this Agreement certifies that (i) he or she is authorized
to sign this Agreement on behalf of his or her respective organization, (ii) such organization has
obtained all necessary approvals to enter into this Agreement, including but not limited to the
approval of its governing board, and (iii) when executed, this Agreement is a valid and
enforceable obligation of such organization.
The Archer Company, LLC. Augusta, Georgia
Name: Signature:
Hardie Davis, Jr.
Title: Mayor
8
Signature:
Date: Date:
[END]
VENDORS Attachment
"B"E-Verify #Addendum
#1
SAVE
Form Original 7
Copies
Electronic
Copy
Fee
Proposal
Gallagher Benefits Services
16064 Parsons Blvd
Beaverdam, VA 23015
Yes 87458 Yes Yes Yes Yes Yes Yes
Evergreen Solutions
2878 Remington Green
Circle
Tallahassee, FL 32308
Yes 341059 Yes Yes Yes Yes Yes Yes
Management Advisory
13580 Groupe Dr., Suite 200
Woodbridge, VA 22192
Incomplete/
Non-
Compliant
784444 Yes Yes Yes Yes Yes Yes
Jacobson Betts Co
3213 W Wheeler St.,
Suite 127
Seattle, WA 98199
Yes VGAC936
0
No/
Non-
Compliant
Yes Yes Yes Yes Yes
Springsted Inc
9097 Atlee Station Rd., Suite
100
St. Paul, MN 55101
Yes 198174 Yes Yes Yes Yes Yes Yes
Segal Waters Consulting
1920 N Street NW Ste 400
Washington, DC 20036
Yes 139130 Yes Yes Yes Yes Yes Yes
The Archer Company
5342 Wendwood Rd. SW
Conyers, GA 30094
Yes 724129 Yes Yes Yes Yes Yes Yes
Hay Group
One Atlantic Center, Suite
620
1201 West Peachtree St
Atlanta, GA 30309
Yes 167947 Yes Yes Yes Yes Yes Yes
Proposal Opening
RFP Item #16-123
Consulting Services for Classification & Compensation Study
for Augusta, Georgia - Human Resources Department
RFP Due: Thursday, January 28, 2016 @ 11:00 a.m.
Total Number Specifications Mailed Out: 27
Total Number Specifications Download (Demandstar): 16
Total Electronic Notifications (Demandstar): 696
Mandatory Pre-Proposal/Telephone Conference Attendees: Not Applicable
Total packages submitted: 8
Total Noncompliant: 2
The following vendors submitted a "No Bid" Response:
Ralph Andersen & Assoc. / 5800 Stanford Ranch Road, Suite 410 / Rocklin, CA 95765
Diane Meiller & Assoc / 255 South Orange Ave., Suite 1510 / Orlando, FL 32801
CPS HR Consulting / 241 Lathrop Way, Suite B / Sacramento, CA 95815Page 1 of 1
123Request for Proposal
Request for Proposals will be received at this office until Friday, January 22, 2016 @ 11:00 a.m. for furnishing:
RFP Item #16-123 Consulting Services for Classification & Compensation Study for Human
Resources Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535
Telfair Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday,
January 6, 2016, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand
delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the request
for proposal including, but not limited to, the number of copies needed, the timing of the submission,
the required financial data, and any other requirements designated by the Procurement Department
are considered material conditions of the bid which are not waiveable or modifiable by the
Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the proponent at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 10, 17, 24, 31, 2015
Metro Courier December 16, 2015
Revised: 1/12/2015
Evaluation Criteria
PTS
Gallagher Benefits
16064 Parsons Blvd
Beaverdam, VA 23015
Evergreen Solutions
2878 Remington Green
Circle
Tallahassee, FL
32308
Springsted Inc.
9097 Atlee Station Rd.,
Suite 100
Mechanicsville, VA
23116
Segal Waters Consulting
1920 N St NW, Ste 400
Washington, DC 20036
The Archer Co.
5342 Wendywood Rd.
SW
Conyers, GA 30094
Hay Group
One Atlantic Center,
Suite 620
1201 W Peachtree St.
Atlanta, GA 30309
A. Package submitted by the deadline
Pass/
Fail Pass Pass Pass Pass Pass Pass
B. Package is complete - included all information
required in RFP 16-123 Pass/
Fail Pass Pass Pass Pass Pass Pass
1. Professional qualification necessary for
satisfactory performance of services
-Reputation of Firm
-Specialized experience and technical competence in the
type of work required
-Team organization and approach of the firm in providing
service to Augusta
-Professional qualification necessary for satisfactory
performance of services
-Reputation of Firm
-Specialized experience and technical competence in the
type of work required
-Team organization and approach of the firm in providing
service to Augusta
15 13.4 10.0 12.5 13.0 12.3 13.5
2. Staff Allocation for Project
-Fully possess capability and capacity to accomplish the
work
-Number of personnel assigned to project
-Previous experience of personnel assigned to project
-Qualifications of personnel assigned to project availability
of day to day staff
15 11.0 9.3 9.8 13.0 14.0 12.8
3. Demonstrated success in providing satisfactory
service to the clients
-Past performance on contracts with Governmental or not
for profit agencies
-Compliance with project schedules and quality of work
-Document by references of other means
30 25.3 20.0 19.0 23.8 25.0 22.3
4. Technical approach of the firm
-Firms knowledge of understanding of the work to be
done
-Project timeline
30 24.5 16.3 23.5 23.0 23.3 23.5
Total 90 74.1 55.5 64.8 72.8 74.5 72.0
5. Cost(sent in a separate sealed envelope)
Reasonable of cost/fee proposal
• Lowest Fee 10 points
• Second 8 points
• Third 6 points
• Fourth 4 points
• Fifth 2 points
10 6 4 8 2 10
TOTAL 100 80.1 59.5 72.8 74.8 84.5 72.0
2 4 5 1 3
Submittal & Quality of RFP(MUST PASS FOR CONTINUED CONSIDERATION) First Round Elimination
Proposer’s ’s Overall Ability to Provide the Services (Total of 100 pts) Second Round Elimination
Cumulative Evaluation Sheet - Phase II
RFP Item #16-123
Consulting Services for Classification & Compensation Study
for Augusta, Georgia - Human Resources Department
Monday, March 14, 2016 @ 2:30 p.m.
Cost/Fee Consideration (Total Points 10)
Presentations
Commission Meeting Agenda
6/7/2016 2:00 PM
Policy "Ban the Box"
Department:Mayor's Office
Department:Mayor's Office
Caption:Motion to adopt a Fair Chance Hiring Initiative otherwise
referred to as “Ban the Box” policy for Augusta-Richmond
County, and direct staff to put together any required changes to
Augusta's Personnel Policies and Procedure Manual to effectuate
the Fair Chance Hiring Initiative by the next Commission
meeting. (Requested by Mayor Hardie Davis, Jr.)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/7/2016 2:00 PM
COFO Properties LLC
Department:Clerk of Commission
Department:Clerk of Commission
Caption:Consider a request from COFO Properties LLC regarding
the waiving of penalty, interest and other fees from property taxes
for COFO Properties LLC located at 2205 Southgate Drive,
Augusta, Ga. (No recommendation Finance Committee May
31, 2016)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/7/2016 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo