HomeMy WebLinkAbout2016-05-17-Meeting AgendaCommission Meeting Agenda
Commission Chamber
5/17/2016
2:00 PM
INVOCATION:Pastor Stephan J. Davis, Ebenezer Seventh-Day Adventist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
Joshua Toran III
A. Congratulations! Joshua Toran III, Senior Lucy C. Laney
Comprehensive High School on being selected as a 2016 Gates
Millennium Scholar. (Requested by Commissioners Ben Hasan and
Bill Fennoy)
Attachments
Commissioner Bill Lockett
B. Congratulations! Commissioner Bill Lockett on being selected as Perry
Broadcasting of Augusta's 2016 recipient of the Soul Awakening Public
Servant of the Year Award.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
C.Ms. Romell Cooks, AARP Lead Volunteer regarding to AARP Age-
Friendly. (Requested by Commissioner Bill Lockett)
Attachments
D.Mr. Wallace White, CSRA Commission, Area Agency on Aging.
(Requested by Commissioner Bill Lockett)
Attachments
E. Ms. Debra Tyler-Horton, State Director, AARP, regarding
presentation of Age-Friendly Plaques. (Requested by Commissioner
Attachments
Bill Lockett)
F.Dr. Lori Myles regarding Paine College.Attachments
G.Ms. Jessica Segrest regarding issues pertaining to the bridge closure on
Patterson Bridge Road.
Attachments
CONSENT AGENDA
(Items 1-24)
PLANNING
1. Z-16-13-SP – A request for concurrence with the Augusta Planning
Commission to approve with the conditions stated below a petition by
DR Horton-Crown LLC requesting a Special Exception to establish an
Amenity Area for Sims Landing Subdivision per Section 26-1(i) of the
Comprehensive Zoning Ordinance for Augusta-Richmond County
affecting property containing approximately 2.42 acres and located on
the southeast right-of-way line of Sims Drive, 297 feet, more or less,
northeast of Stablebridge Drive. This property has been assigned an
address of 1040 Sims Drive. Part of Tax Map 080-0-001-00-0
(Continued from April 2016 meeting) -DISTRICT 3 1. The proposed
construction shall be limited to the structures shown on the concept plan
dated April 22, 2016. 2. The structures as shown on the concept plan
must be set back at least fifty (50) feet from property lines separating the
property from contiguous properties zoned or developed for residential
use. 3. General maintenance and repairs will be applicable to related
provisions in the zoning ordinance. 4. Provide proper enclosure of the
pool area as required by the state, which shall be no more than 4 feet in
height and comprised of a material that complements the style of the
proposed facility. 5. Outdoor activities will cease at 11:00 P.M.
Attachments
2. Z-16-16 – A request for concurrence with the Augusta Planning
Commission to approve with the conditions stated below a petition by
Rich Laschober, on behalf of D & S Commercial Investment LLC,
requesting to modify the conditions placed on the Zone LI (Light
Industry) in 2006 (Z-06-120) affecting property containing 8.98 acres
and known as 1709 Barton Chapel Road. Tax Map 053-2-113-00-0 -
DISTRICT 3 1. The only use shall be a wholesale warehouse or
similar facilities. 2. The property complies with all aspects of the Tree
Attachments
Ordinance and applicable landscaping standards at time of development.
3. The developer must retain a minimum of 25 feet of the existing trees
along the side property lines and a minimum of 50 feet of the existing
trees along the rear property line. The developer must erect and maintain
a six (6) foot privacy fence along the side and rear property lines at the
time the property is developed. 4. The project site plan must comply
with any other ordinances and regulations in effect at the time of
construction. 5. The owner must extend, at their expense, the sanitary
sewer line to the subject property and connect to the sanitary sewer
service, following the guidelines and specifications of Augusta Utilities.
6. The curb cut and other traffic-related improvements must be approved
by the Traffic Engineering Department.
PUBLIC SERVICES
3.Motion to approve a request from the 2016 Fatherhood Initiative for Psi
Omega Chapter of Psi Phi Fraternity, Inc. to waive the usage and clean-
up fees associated with the "Proud Fathers Rally and Stance Against
Domestic Violence" to be held on June 11, 2016 from 10:30 a.m. until
2:00 p.m. at the Common. (Approved by Public Services Committee
May 10, 2016)
Attachments
4.Motion to approve the selection of and contract with Cash Ready ATM
to provide Automated Teller Machine services to the Augusta Regional
Airport as approved by the Augusta Aviation Commission at their
February 25, 2016 Meeting. RFP 16-122. (Approved by Public
Services Committee May 10, 2016)
Attachments
5.Motion to approve contract modification #5 to Beam's Contracting
Airport Southwest Development Area Access Road as approved by the
Augusta Aviation Commission at their April 28, 2016 meeting.
(Approved by Public Services Committee May 10, 2016)
Attachments
6.Motion to approve bid award purchase of HVAC Replacement to Gold
Mech, Inc, the lowest most responsive bidder on bid # 16-136.
(Approved by Public Services Committee May 10, 2016)
Attachments
7.Motion to approve bid award for the purchase of computers and
accessories in the amount of $43,728.52 for Library from Interconnect
Attachments
Products & Services, Inc., OM Office Supply Inc., PCMG, Inc., and SDF
Professional Computer Services, Inc. selecting the lower price in each
item category. Bid 16-130.(Approved by Public Services Committee
May 10, 2016)
ADMINISTRATIVE SERVICES
8.Motion to approve a resolution supporting the Augusta Housing
Authority and Walton Communities, LLC's application for low income
housing tax credits to be named 15th Street Development –Phase 2.
(Approved by Administrative Services Committee May 10, 2016)
Attachments
PUBLIC SAFETY
9.Motion to approve acceptance of the award from The Georgia
Emergency Management Agency (GEMA) to the RCSO through the
State Homeland Security Initiative of $43,000.00 to purchase a K-9
transport vehicle. (Approved by Public Safety Committee May 10,
2016)
Attachments
10.Motion to approve entering into a Mutual Aid Agreement with the
Burke County to provide for the protection of life and property of the
citizens of Augusta-Richmond County, Georgia and Burke County and
to authorize the Mayor to execute the appropriate documents.
(Approved by Public Safety Committee May 10, 2016)
Attachments
11.Motion to approve entering into a Mutual Aid Agreement with the
Jefferson County to provide for the protection of life and property of the
citizens of Augusta-Richmond County, Georgia and Jefferson County
and to authorize the Mayor to execute the appropriate documents.
(Approved by Public Safety Committee May 10, 2016)
Attachments
12.Motion to approve contract addendum with CivicPlus for early site
redesign project. (Approved by Public Safety Committee May 10,
2016)
Attachments
13.Motion to approve entering into a Memorandum of Agreement (MOA)
between FEMA Integrated Public Alert and Warning System (IPAWS)
Attachments
Program and Augusta-Richmond County Emergency Management.
(Approved by Public Safety Committee May 10, 2016)
FINANCE
14.Motion to approve the replacing of one 1997 aerial bucket truck for
Augusta Engineering Department – Street Light Division using General
Fund Capital Outlay. Bid 16-150. (Approved by Finance Committee
May 10, 2016)
Attachments
15.Motion to approve Fleet Management requests the replacement of 6-
F150 pickup trucks for Augusta Utilities Department-Customer Service
Division. (Approved by Finance Committee May 10, 2016)
Attachments
16.Motion to approve the replacement of 1 ground boring drill with
accessories for Augusta Utilities Department – Facilities Maintenance
Division using the GMA Lease program. Bid Item 16-163. (Approved
by Finance Committee May 10, 2016)
Attachments
17.Motion to approve the refund of the property taxes to the Augusta
Boxing Club and direct the Club to contact the Recreation Department to
initiate the request about the assistance with the 15 passenger van.
(Approved by Finance Committee May 10, 2016)
Attachments
ENGINEERING SERVICES
18.Motion to approve the execution of the three Consent Agreements with
Inland Service Corporation due to a change in corporate control which
requires Augusta’s prior written consent. (Approved by Engineering
Services Committee May 10, 2016)
Attachments
19.Motion to authorize condemnation to acquire title of a portion of
property for right-of-way (Parcel 061-2-126-00-0) 519 Fairhope Street.
(Approved by Engineering Services Committee May 10, 2016)
Attachments
20.Motion to authorize condemnation to acquire title of a portion of
property for right-of-way (Parcel 061-1-155-00-0 612 Macon Avenue.
Attachments
(Approved by Engineering Services Committee May 10, 2016)
21.Motion to authorize condemnation to acquire title of a portion
ofproperty for right-of-way (Parcel 061-1-159-00-0) 604 Macon Avenue.
(Approved by Engineering Services Committee May 10, 2016)
Attachments
22.Motion to authorize condemnation to acquire title of a portion
ofproperty for right-of-way (Parcel 061-1-169-00-0) 713 Albany
Avenue. (Approved by Engineering Services Committee May 10,
2016)
Attachments
23.Motion to authorize condemnation to acquire title of a portion of
property for right-of-way (Parcel 061-1-308-00-0) 704 Wallace Street.
(Approved by Engineering Services Committee May 10, 2016)
Attachments
PETITIONS AND COMMUNICATIONS
24.Motion to approve the minutes of the regular meeting of the
Commission held May 4, 2016 and Special Called Meeting held May 10,
2016.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
5/17/2016
AUGUSTA COMMISSION
REGULAR AGENDA
5/17/2016
(Items 25-25)
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
Upcoming Meetings
www.augustaga.gov
C. Personnel.
25.Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
5/17/2016 2:00 PM
Invocation
Department:
Department:
Caption:Pastor Stephan J. Davis, Ebenezer Seventh-Day Adventist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
Joshua Toran III
Department:Augusta Commission
Department:Augusta Commission
Caption: Congratulations! Joshua Toran III, Senior Lucy C. Laney
Comprehensive High School on being selected as a 2016 Gates
Millennium Scholar. (Requested by Commissioners Ben Hasan
and Bill Fennoy)
Background:According to the Augusta Chronicle on April 15, 2016 Joshua
Toran, III was selected as a Gates Millennium Scholar an award
given to 1000 high school seniors across the county. More than
53,000 teenagers applied for the scholarship.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
Commissioner Bill Lockett
Department:
Department:
Caption: Congratulations! Commissioner Bill Lockett on being selected as
Perry Broadcasting of Augusta's 2016 recipient of the Soul
Awakening Public Servant of the Year Award.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
Age Friendly
Department:
Department:
Caption:Ms. Romell Cooks, AARP Lead Volunteer regarding to AARP
Age-Friendly. (Requested by Commissioner Bill Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
Wallace White, CSRA Commission, Area Agency on Aging
Department:
Department:
Caption:Mr. Wallace White, CSRA Commission, Area Agency on Aging.
(Requested by Commissioner Bill Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
Debra Tyler-Horton
Department:
Department:
Caption: Ms. Debra Tyler-Horton, State Director, AARP, regarding
presentation of Age-Friendly Plaques. (Requested by
Commissioner Bill Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
Lori Myles
Department:
Department:
Caption:Dr. Lori Myles regarding Paine College.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
Jessica Segrest
Department:
Department:
Caption:Ms. Jessica Segrest regarding issues pertaining to the bridge
closure on Patterson Bridge Road.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
Z-16-13-SP
Department:Planning Commission
Department:Planning Commission
Caption: Z-16-13-SP –A request for concurrence with the Augusta
Planning Commission to approve with the conditions stated
below a petition by DR Horton-Crown LLC requesting a Special
Exception to establish an Amenity Area for Sims Landing
Subdivision per Section 26-1(i) of the Comprehensive Zoning
Ordinance for Augusta-Richmond County affecting property
containing approximately 2.42 acres and located on the southeast
right-of-way line of Sims Drive, 297 feet, more or less, northeast
of Stablebridge Drive. This property has been assigned an address
of 1040 Sims Drive. Part of Tax Map 080-0-001-00-0 (Continued
from April 2016 meeting) -DISTRICT 3 1. The proposed
construction shall be limited to the structures shown on the
concept plan dated April 22, 2016. 2. The structures as shown on
the concept plan must be set back at least fifty (50) feet from
property lines separating the property from contiguous properties
zoned or developed for residential use. 3. General maintenance
and repairs will be applicable to related provisions in the zoning
ordinance. 4. Provide proper enclosure of the pool area as
required by the state, which shall be no more than 4 feet in height
and comprised of a material that complements the style of the
proposed facility. 5. Outdoor activities will cease at 11:00 P.M.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Cover Memo
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
Z-16-16
Department:Planning Commission
Department:Planning Commission
Caption: Z-16-16 –A request for concurrence with the Augusta Planning
Commission to approve with the conditions stated below a
petition by Rich Laschober, on behalf of D & S Commercial
Investment LLC, requesting to modify the conditions placed on
the Zone LI (Light Industry) in 2006 (Z-06-120) affecting
property containing 8.98 acres and known as 1709 Barton Chapel
Road. Tax Map 053-2-113-00-0 -DISTRICT 3 1. The only use
shall be a wholesale warehouse or similar facilities. 2. The
property complies with all aspects of the Tree Ordinance and
applicable landscaping standards at time of development. 3. The
developer must retain a minimum of 25 feet of the existing trees
along the side property lines and a minimum of 50 feet of the
existing trees along the rear property line. The developer must
erect and maintain a six (6) foot privacy fence along the side and
rear property lines at the time the property is developed. 4. The
project site plan must comply with any other ordinances and
regulations in effect at the time of construction. 5. The owner
must extend, at their expense, the sanitary sewer line to the subject
property and connect to the sanitary sewer service, following the
guidelines and specifications of Augusta Utilities. 6. The curb cut
and other traffic-related improvements must be approved by the
Traffic Engineering Department.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:Cover Memo
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
2016 Fatherhood Initiative
Department:Clerk of Commission
Department:Clerk of Commission
Caption:Motion to approve a request from the 2016 Fatherhood Initiative
for Psi Omega Chapter of Psi Phi Fraternity, Inc. to waive the
usage and clean-up fees associated with the "Proud Fathers
Rally and Stance Against Domestic Violence" to be held on
June 11, 2016 from 10:30 a.m. until 2:00 p.m. at the Common.
(Approved by Public Services Committee May 10, 2016)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
CASH READY ATM
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve the selection of and contract with Cash Ready
ATM to provide Automated Teller Machine services to the
Augusta Regional Airport as approved by the Augusta Aviation
Commission at their February 25, 2016 Meeting. RFP 16-122.
(Approved by Public Services Committee May 10, 2016)
Background:The Airport recently solicited a Request for Proposal through the
Augusta Richmond County Procurement Department to provide
Automated Teller Machine services for the Airport. Two
compliant proposals were received. The two companies
submitting proposals included Alpine Creek Enterprises and Cash
Ready ATM.
Analysis:The two proposals were received and reviewed on Wednesday,
January 20. Upon careful review and discussion, the Committee
unanimously selected Cash Ready ATM as the best fit to provide
ATM machines and servicing for the Airport. The evaluation sheet
and scores are attached. The agreement is for a term of three (3)
years with two one (1) year options. Airport Legal Counsel has
reviewed and approved the contract.
Financial Impact:
Alternatives:Deny request.
Recommendation:Approve the request to accept and approve the contract with Cash
Ready ATM.
Funds are Available
in the Following
Accounts:Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Request for Proposal
Request for Proposals will be received at this office until Tuesday, January 12, 2016 @ 11:00 a.m. for
furnishing:
RFP Item #16-122 Automatic Teller Machines for Augusta Regional Airport
Proposals will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices
of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535
Telfair Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday,
December 29, 2015, @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand
delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the request
for proposal including, but not limited to, the number of copies needed, the timing of the submission,
the required financial data, and any other requirements designated by the Procurement Department
are considered material conditions of the bid which are not waiveable or modifiable by the
Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the proponent at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 3, 10, 17, 24, 2015
Metro Courier December 9, 2015
Revised: 1/8/2015
VENDORS Attachment
"B"
E-Verify
#
Save
Form Original 7
Copies
Electronic
Copy
Fee
Proposal
Alpine Creek Enterprises
2032 Hatteras Way
Atlanta, GA 30318
Yes 670197 Yes Yes Yes Yes Yes
Cash Ready ATM
214 6th Street
Augusta, GA 30901
Yes 362961 Yes Yes Yes Yes Yes
Total Number Specifications Mailed Out:
Total Number Specifications Download (Demandstar):
Total Electronic Notifications (Demandstar):
Mandatory Pre-Proposal/Telephone Conference Attendees: NOT APPLICABLE
Total packages submitted:
Total Noncompliant:
RFP Proposal Opening
RFP Item #16-122 Automatic Teller Machines
for Augusta, Georgia - Augusta Regional Airport
RFP Due: Tuesday, January 12, 2016 @ 11:00 a.m.
Page 1 of 1
Evaluation Criteria Points
Alpine Creek Enterprises
2032 Hatteras Way
Atlanta, GA 30318
Cash Ready ATM
214 6th Street
Augusta, GA 30901
1. Overall Proposer Qualification 30 30 30
2. Experience/Maintenance/Staffing 30 28.5 30
3. Services 30 29 30
4. Revenue Proposal
Highest 10 points
2nd Highest 8 points
3rd Highest 6 points
4th Highest 4 points
5th Highest 2 point
All Others 0 points
10 10 8
Total Points 100 97.5 98
Cumulative RFP Evaluation Sheet
RFP Item #16-122 Automatic Teller Machines
for Augusta, GA - Augusta Regional Airport
Tuesday, January 20, 2016 @ 10:00 a.m.
Commission Meeting Agenda
5/17/2016 2:00 PM
CONTRACT MODIFICATION #5 –BEAM’S CONTRACTING –SOUTHWEST DEVELOPMENT
AREA ACCESS ROAD
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve contract modification #5 to Beam's
Contracting Airport Southwest Development Area Access Road as
approved by the Augusta Aviation Commission at their April 28,
2016 meeting. (Approved by Public Services Committee May
10, 2016)
Background:The primary focus of this project is the construction of the General
Perry Smith Parkway on the south side of the Augusta Regional
Airport to provide access to the southeast side of the Airport, an
area identified for future Airport facility relocation and also future
potential business development. The Project consists of
constructing approximately 3,600 feet of roadway and utility
corridor. Approximately two-thirds of the roadway is four lane
and the remainder is two lane. The Project also includes roadway
lighting, pavement marking, signage, landscaping, and drainage
improvements including installation of a large culvert ditch
crossing, a retention basin and associated storm sewer to direct
rain water to the new retention basin. The project is in its final
stages of construction as the Contractor is working on punch-list
items identified.
Analysis:Contract Modification #5 provides for the final adjustments in
quantities and for items that have been identified during the course
of construction that will enhance the final project. This contract
modification will reduce the over project cost by $210,669.84.
The majority of these savings come from underruns of project
quantities for the pavement section. The changes identified will
not have an impact on contract time. The unit prices from the
original contract were applied to the revised quantities. All new
unit prices have been evaluated by Mead & Hunt and are in line
with industry standards.
Financial Impact:A reduction of $210,669.84 to the original contract.
Cover Memo
Alternatives:Deny request.
Recommendation:Approve Contract Modification #5 to Beam's Contracting for a
reduction of $210,669.84 to the original contract.
Funds are Available
in the Following
Accounts:
This project is funded by SPLOST.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
1
AUGUSTA RICHMOND COUNTY
______________________________
Hardie Davis, Jr., Mayor
ATTEST:
______________________________
Lena Bonner, Clerk
Approved as to Form:
______________________________
Andrew Mackenzie, Esq.
Commission Meeting Agenda
5/17/2016 2:00 PM
HVAC Replacement at Friedman Branch Library
Department:Library
Department:Library
Caption:Motion to approve bid award purchase of HVAC Replacement to
Gold Mech, Inc, the lowest most responsive bidder on bid # 16-
136. (Approved by Public Services Committee May 10, 2016)
Background:A request for bids was issued by the Procurement Department.
Six companies submitted bids.
Analysis:The HVAC system is required to remain open.
Financial Impact:Funds of $133,350.00 from SPLOST VI
Alternatives:Have no air conditioning
Recommendation:Proceed with approval.
Funds are Available
in the Following
Accounts:
$133,350.00 from SPLOST VI
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation To Bid
Sealed bids will be received at this office until Tuesday, March 22, 2016 @ 11:00 a.m. for furnishing:
Bid Item #16-136 HVAC Replacement at Friedman Branch Library for Augusta Regional Library
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA
Procurement Department.
A Pre Bid Conference will be held on Friday, March 4, 2016 @ 11:00 a.m. in the Procurement Department, 535
Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, March 8, 2016, @
5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% Bid bond is
required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment
bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited
to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission
for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 11, 18, 25, March 3, 2016
Metro Courier February 17, 2016
VENDORS
Contract
Management
1827 Killingsworth
Rd
Augusta, GA 30904
Martin Mechanical
160 Maxley Blvd
Athens, GA 30601
Waters Mechanical
802 Walter Dasher
Rd
Glennville, GA
30427
EMCOR
2917 Riverwest Dr.,
Suite 301
Augusta, GA 30907
Sig Cox
1431 Greene St.
Augusta, GA 30901
Gold Mech
1559 Broad Street
Augusta, GA 30904
Attachment
"B"YES YES YES YES YES YES
E-Verify
Number 225306 227866 363018 52626 199332 181543
SAVE Form YES YES YES YES YES YES
Bid Bond YES YES YES YES YES YES
TOTAL BID $168,401.00 $278,758.00 $199,500.00 $196,400.00 $214,761.00 $133,350.00
Bid Opening
Bid Item #16-136
HVAC Replacement at Friedman Branch Library
for Augusta, Georgia - Augusta Regional Library
Bid Due: Tuesday, March 22, 2016 @ 11:00 a.m.
Total Number Specifications Mailed Out: 15
Total Number Specifications Download (Demandstar):
Total Electronic Notifications (Demandstar):
Mandatory Pre-Bid/Telephone Conference: NA
Total packages submitted: 6
Total Noncompliant: 0
Page 1 of 1
Commission Meeting Agenda
5/17/2016 2:00 PM
Library Computers and Accessories
Department:Library
Department:Library
Caption:Motion to approve bid award for the purchase of computers and
accessories in the amount of $43,728.52 for Library from
Interconnect Products & Services, Inc., OM Office Supply Inc.,
PCMG, Inc., and SDF Professional Computer Services, Inc.
selecting the lower price in each item category. Bid 16-130.
(Approved by Public Services Committee May 10, 2016)
Background:A request for bids was issued by the Procurement Department.
Seven companies submitted bids for the specified items.
Analysis:These computers are necessary for the library staff and for public
use.
Financial Impact:$43,728.52 is the cost, selecting by the lower price in each
category. Funds are available through the SPLOST VI.
Alternatives:Not have computers for headquarters library.
Recommendation:Proceed with purchases as recommended.
Funds are Available
in the Following
Accounts:
$43,728.52 from SPLOST VI
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Cover Memo
Clerk of Commission
Cover Memo
Invitation To Bid
Sealed bids will be received at this office until Tuesday, March 22, 2016 @ 11:00 a.m. for furnishing:
Bid Item #16-130 Computers and Accessories for Augusta Regional Library
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA
Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, March 8, 2016, @
5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited
to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission
for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 11, 18, 25, March 3, 2016
Metro Courier February 17, 2016
UNOFFICIAL
Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price
30 $689.00 $20,670.00 $712.10 $21,363.00 $765.71 $22,971.30 $750.00 $22,500.00
10 $800.00 $8,000.00 $1,259.25 $12,592.50 $843.33 $8,433.30 $785.00 $7,850.00
1 $3,242.00 $3,242.00 $3,814.85 $3,814.85 $2,344.10 $2,344.10 $3,970.00 $3,970.00
1 $1,981.00 $1,981.00 $2,467.71 $2,467.71 $2,344.10 $2,344.10 $2,576.00 $2,576.00
1 $2,341.00 $2,341.00 $2,836.43 $2,836.43 $2,687.10 $2,687.10 $2,953.00 $2,953.00
4 $362.55 $1,450.20 $394.10 $1,576.40 $561.40 $2,245.60 $389.55 $1,558.20
4 $526.00 $2,104.00 $573.45 $2,293.80 $814.44 $3,257.76 $565.00 $2,260.00
2 $1,500.00 $3,000.00 $1,582.66 $3,165.32 $1,503.40 $3,006.80 $1,612.00 $3,224.00
2 $442.00 $884.00 $583.89 $1,167.78 $554.15 $1,108.30 $599.50 $1,199.00
2 $390.00 $780.00 $449.65 $899.30 $425.80 $851.60 $455.00 $910.00
2 $1,319.25 $2,638.50 $1,393.85 $2,787.70 $1,401.17 $2,802.34 $1,375.00 $2,750.00
PCM-G
14120 Newbrook Dr.,
Suite 100
Chantilly, VA 20151
Yes
227133
Yes
Yes
Scan Technology
2114 SW 75th Terrace
Gainesville, FL 32607
Yes
950053
Yes
Yes
245598
Yes
Yes
Coast to Coast
4277 Valley Fair Street
Simi Valley, CA 93063
Yes
548670
Yes
Yes
450 Gigabyte Server Hard
Drive
(SmartBuy 759210-B21)
HP Color LaserJet
Enterprise M651dn
(Product # CZ256A#BGJ)
HP Color LaserJet Pro
MFP M477fdn
(Product # CF378A#BGJ)
TSC TTP-247 Thermal
Label Printer
Uninterruptible Power
Supplies (APC Part #
SMX3000LVNC)
HP ProBook 450 G2
Laptops
(Product # L8E01UT#ABA)
HP Proliant DL360 Gen 9
Server
(Smart Buy 800079-S01)
Description
HP Proliant DL360 Gen 9
Server
(Smart Buy 800079-S01)
HP Proliant ML350 Gen 9
Server
(SmartBuy 776978-S01)
300 Gigabyte Sever Hard
Drive
(SmartBuy 759208-B21)
HP ProDesk G1 Tower
Desktops
(Product # K1K46UT#ABA)
Total Number Specifications Mailed Out: 24
Mandatory Pre-Bid/Telephone Conference: NA
Total packages submitted: 10
Total Noncompliant: 3
SAVE Form
Addendum #1
OM Supply
5007 Carlisle Pike, Ste 101
Mechanicsburg, PA 17050
Yes
VENDORS
Attachment B
E-Verify Number
Bid Item #16-130
Computers and Accessories
For Augusta, Georgia – Augusta Regional Library
Bid Due: Tuesday, March 22, 2016 @ 11:00 a.m.
Page 1 of 2
UNOFFICIAL
PCM-G
14120 Newbrook Dr.,
Suite 100
Chantilly, VA 20151
Scan Technology
2114 SW 75th Terrace
Gainesville, FL 32607
Coast to Coast
4277 Valley Fair Street
Simi Valley, CA 93063
Total Number Specifications Mailed Out: 24
Mandatory Pre-Bid/Telephone Conference: NA
Total packages submitted: 10
Total Noncompliant: 3
OM Supply
5007 Carlisle Pike, Ste 101
Mechanicsburg, PA 17050
VENDORS
Bid Item #16-130
Computers and Accessories
For Augusta, Georgia – Augusta Regional Library
Bid Due: Tuesday, March 22, 2016 @ 11:00 a.m.
Digital Office
Equipment
229 Furys Ferry
Road, Suite
141
Augusta, GA
30907
CDW
2 Corporate Dr.
Shelton, CT
06484
Howard
Technology
32 Howard Dr.
Ellisville, MS
39437
Yes Yes Yes
602368 109477 53299
No No No
Yes Yes Yes
Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Unit Price Unit Price
30 $804.55 $24,136.50 $763.03 $22,890.90 $655.00 $19,650.00 Non-
Compliant
Non-
Compliant
Non-
Compliant
10 $1,011.36 $10,113.60 $854.94 $8,549.40 $724.00 $7,240.00
1 $4,426.14 $4,426.14 $3,390.45 $3,390.45 $3,370.00 $3,370.00
1 $4,426.14 $4,426.14 $2,066.36 $2,066.36 $2,100.00 $2,100.00
1 $1,983.42 $1,983.42 $2,448.39 $2,448.39 $2,290.00 $2,290.00
4 $681.82 $2,727.28 $379.15 $1,516.60 $355.00 $1,420.00
4 $985.23 $3,940.92 $551.69 $2,206.76 $515.00 $2,060.00
2 $1,690.91 $3,381.82 $1,561.81 $3,123.62 $1,395.00 $2,790.00
2 $615.91 $1,231.82 $570.49 $1,140.98 $430.00 $860.00
2 $408.91 $817.92 $495.25 $990.50 N/B N/B
2 $1,491.16 $2,982.32 $1,388.85 $2,777.70 $1,310.00 $2,620.00
SDF Professsional
813 S. Evans St.
Greenville, NC 27834
Yes
1521129
Yes
Yes
Interconnect Products &
Services
1206 Industrial Park Rd.
Wilkesboro, NC 28697
Yes
547391
Yes
Yes
Ricoh USA, Inc
2743 Perimeter Pkwy.,
Bldg 100, Suite 112
Augusta, GA 30909
Yes
41099
Yes
Yes
300 Gigabyte Sever Hard
Drive
(SmartBuy 759208-B21)
VENDORS
Attachment B
E-Verify Number
Addendum #1
SAVE Form
Description
450 Gigabyte Server Hard
Drive
(SmartBuy 759210-B21)
HP Color LaserJet
Enterprise M651dn
(Product # CZ256A#BGJ)
HP Color LaserJet Pro
MFP M477fdn
(Product # CF378A#BGJ)
TSC TTP-247 Thermal
Label Printer
Uninterruptible Power
Supplies (APC Part #
SMX3000LVNC)
HP ProDesk G1 Tower
Desktops
(Product # K1K46UT#ABA)
HP ProBook 450 G2
Laptops
(Product # L8E01UT#ABA)
HP Proliant DL360 Gen 9
Server
(Smart Buy 800079-S01)
HP Proliant DL360 Gen 9
Server
(Smart Buy 800079-S01)
HP Proliant ML350 Gen 9
Server
(SmartBuy 776978-S01)
Page 2 of 2
Commission Meeting Agenda
5/17/2016 2:00 PM
15th Street Redevelopment Phase 2 - Resolution of Support
Department:Housing and Community Development Department (AHCD)
Department:Housing and Community Development Department (AHCD)
Caption:Motion to approve a resolution supporting the Augusta Housing
Authority and Walton Communities, LLC's application for low
income housing tax credits to be named 15th Street Development
–Phase 2. (Approved by Administrative Services Committee
May 10, 2016)
Background:15th Street Redevelopment Phase 2 will be developed, built and
managed through the joint efforts of Walton Communities and the
Augusta Housing Authority. This development will consist of
approximately 90 one-, two- and three-bedroom units. The
community will be developed and constructed with low-income
tax credits allocated by the Georgia Department of Community
Affairs. As such, the units serve moderate-income families
earning 60% or less of the area median income. These income
restrictions allow for maximum household incomes approximately
ranging from $23,880 for a family of one to $39,540 for a family
of six. In order to reach these potential residents, marketing efforts
will reach out to work-force employment centers such as the call
centers in the area, retail and service industries, local government
employees, teachers and seniors. 15th Street Redevelopment
Phase 2 will offer a laundry facility, a community room set aside
for resident use, a covered porch, furnished library as well as a
playground. Programs will also be available for adults, which have
traditionally included programs such as Moms & Tots and the
Single Parent Night Out. Additional community amenities will
include a pavilion with picnic tables and grills for residential use.
Floorplans at 15th Street Redevelopment Phase 2 will include
spacious one, two and three-bedroom homes with many interior
features such as crown molding, 9-ft. ceilings, appliances, separate
laundry rooms with pantry shelving and convenient raised vanities
in the baths. Each home will be pre-wired for home office
technology with high-speed internet capabilities. Walton
Communities, Inc. serves the residents of all its communities with
a number of special programs and social services. Cover Memo
Analysis:15th Street Redevelopment is a 30-acre mixed-use and master
planned community developed and built by Walton Communities,
LLC in association with the Augusta Housing Authority. The
community will consist of multiple phases of both senior and
family apartments. •Family Phases –240 apartments
(Affordable) •15th Street Redevelopment Phase 2 will include +/-
90 units •Senior Phases - 160 age-restricted (55+) apartments
(Affordable) The mission of the developer in the creation of 15th
Street Redevelopment is to utilize the support of civic
organizations, governmental authorities and residential neighbors
in providing neighborhoods that matter in a mixed income and
mixed tenure housing environment with first-class amenities in an
aesthetically superior combination of land planning, architectural
elements and landscaping.
Financial Impact:There is no financial commitment on the part of Augusta-
Richmond County. Due to the success of Walton Communities to
develop other low income housing tax credit projects in Augusta
Richmond County (i.e. Walton Oaks, Phase 1, 2 & 3) and due to
the fact that these family units will be developed in the Laney
Walker/Bethlehem area, creating additional housing
choices/products in these progressively revitalizing historic areas,
the City of Augusta’s commitment through resolution will greatly
increase the possibility of application approval.
Alternatives:Not backing the project could result in the possible denial of the
applicant's applications.
Recommendation:Approve the resolution supporting the Augusta Housing Authority
and Walton Communities, LLC's application for low income
housing tax credits to be named 15th Street Redevelopment –
Phase 2.
Funds are Available
in the Following
Accounts:
Not Applicable.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
15th Street Development (Phase 2) Page 1
15th STREET DEVELOPMENT
A RESOLUTION SUPPORTING AUGUSTA HOUSING AUTHORITY AND
WALTON COMMUNITIES, LLC’S APPLICATION FOR LOW INCOME HOUSING
TAX CREDITS FOR 15th STREET DEVELOPMENT, PHASE 2, LOCATED AT 1550
FIFTEENTH STREET, AUGUSTA, GA.
WHEREAS, the Georgia State Department of Community Affairs serves a vital role in
its efforts in assisting with the development of housing in the State of Georgia by:
· Improving the living environment for residents of Georgia;
· Revitalizing areas and contributing to the improvement of neighborhoods; and
· Building sustainable communities; and
WHEREAS, the Department of Community Affairs has established certain regulations
whereby low-income housing tax credit applications, to be competitive, should receive a
Resolution of Support by the governing authority or the pertinent municipality or county;
and
WHEREAS, the Augusta Housing Authority and Walton Communities, LLC are
preparing to develop phase 2 of 15th Street Development consisting of affordable
apartment communities at 1550 Fifteenth Street, Augusta, GA; and
WHEREAS, the project will consist of multiple phases; including the second phase of
+/- 90 units for families of all ages; and
WHEREAS, the project is part of Augusta-Richmond County’s holistic “place based”
strategic initiative for rebuilding this portion of Augusta, including the former Cherry
Tree Crossing neighborhood, being a severely stressed neighborhood; and
WHEREAS, the project will be required to include areas within the project set aside as
greenspace; and
WHEREAS, the project is part of Augusta-Richmond County’s Community-Driven
Housing Strategy; and
WHEREAS, the project is designated as the highest affordable housing priority
redevelopment in Augusta-Richmond County in the year 2016; and
WHEREAS, the Board and Commissioners understands and supports this projects
efforts in the development of phase 2 of 15th Street Development.
NOW, THEREFORE BE IT RESOLVED: That the Board and Commissioners of
Augusta Richmond County, Georgia, that this Resolution of Support is hereby adopted on
behalf of Augusta Housing Authority and Walton Communities, LLC for property
located at 1550 Fifteenth Street in Augusta Richmond County, effective the date set forth
below.
15th Street Development (Phase 2) Page 2
15th Street Development (Phase 2)
Resolution of Support
____________________, 2016
ATTEST: AUGUSTA, GEORGIA
By: __________________________________________
Hardie Davis, Jr.
Mayor
_________________________________ ___________________________________________
Lena J. Bonner Witness to Mayor’s Signature
Clerk of Commission
________________________________
Witness to Clerk’s Signature
CERTIFICATION
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct
copy of a Resolution as adopted by said AUGUSTA-RICHMOND COUNTY COMMISSION in the
meeting held on _____________________, 2016.
S E A L
_____________________________________
Lena J. Bonner
Clerk of Commission
&
15th Street Redevelopment Phase 2
Of the
Cherry Tree Crossing Redevelopment
A Main Street Neighborhood
Augusta, Georgia
Description of Proposed Project
Submitted by
WALTON COMMUNITIES, LLC
2181 Newmarket Parkway
Marietta, GA 30067
&
15th Street Redevelopment Phase 2
A Main Street Neighborhood
Augusta, Georgia
Description of Proposed Project
Overview
15th Street Redevelopment is a 30-acre mixed-use and master planned community
developed and built by Walton Communities, LLC in association with the Augusta
Housing Authority. The community will consist of multiple phases of both senior and
family apartments.
· Family Phases – 240 apartments (Affordable
o 15th Street Redevelopment Phase 2 will include +/- 90 units
· Senior Phases - 160 age-restricted (55+) apartments (Affordable)
The attached site plan indicates all phases – both the Senior Phases and the Family
Phases.
The mission of the developer in the creation of 15th Street Redevelopment is to utilize
the support of civic organizations, governmental authorities and residential neighbors
in providing neighborhoods that matter in a mixed income and mixed tenure housing
environment with first-class amenities in an aesthetically superior combination of land
planning, architectural elements and landscaping.
&
15th Street Redevelopment Phase 2
A Main Street Neighborhood
Augusta, Georgia
Description of Proposed Project
General Description
15th Street Redevelopment Phase 2 will be developed, built and managed through the
joint efforts of Walton Communities and the Augusta Housing Authority. This
development will consist of +/- 90 one-, two- and three-bedroom units displaying
exceptional interior appointments with the highest quality elevations. The community
will be developed and constructed with low-income tax credits allocated by the Georgia
Department of Community Affairs. As such, the units serve moderate-income families
earning 60% or less of the area median income. These income restrictions allow for
maximum household incomes approximately ranging from $23,880 for a family of one
to $39,540 for a family of six. In order to reach these potential residents, marketing
efforts will reach out to work-force employment centers such as the call centers in the
area, retail and service industries, local government employees, teachers and seniors.
15th Street Redevelopment Phase 2 will offer a laundry facility, a community room set
aside for resident use, a covered porch, furnished library as well as a playground.
Programs will also be available for adults, which have traditionally included programs
such as Moms & Tots and the Single Parent Night Out. Additional community
amenities will include a pavilion with picnic tables and grills for residential use.
Floorplans at 15th Street Redevelopment Phase 2 will include spacious one, two and
three-bedroom homes with a host of elegant interior features such as crown molding, 9-
ft. ceilings, Whirlpool appliances with self-cleaning ovens, separate laundry rooms with
pantry shelving and convenient raised vanities in the baths. Each home will be pre-
wired for home office technology with high-speed internet and fax capabilities.
&
15th Street Redevelopment Phase 2
A Main Street Neighborhood
Augusta, Georgia
Description of Proposed Project
Programs and Services
Walton Communities, Inc. serves the residents of all its communities with a number
of special programs and social services. Our Resident Service Programs help create
an enriching environment for the families and individuals who choose Walton
Communities as the place to call home. These opportunities include:
· Kids’ Club program for children from kindergarten through 5th grade
· Moms & Tots program for mothers and small children
· Single Parents program offering trips, seminars, fun and fellowship
· Family Life Library and computer-equipped Media/Business Center
· Advanced Cardio Fitness Center
· State-of-the-art playground park
· Book-of-the-Month Club offering free books to residents
· Camp scholarships
· Individual & family counseling. Walton Communities pays for four visits
per family.
· Cultural Enrichment Program offers local cultural opportunities to residents on
a monthly basis. Walton Communities reimburses residents 90% of the cost of
these activities. Recent venues have included Fernbank Science Center, Atlanta
Botanical Gardens, the Center for Puppetry Arts and Zoo Atlanta.
· Partners in Education. Walton Communities partners with many of the
schools that serve our apartment communities.
&
15th Street Redevelopment Phase 2
A Main Street Neighborhood
Augusta, Georgia
Description of Proposed Project
Architectural and Landscaping
Architectural Design
The project will be designed in an architectural style consistent with residential homes
throughout historic Augusta, utilizing features which are present in neighboring
properties. These include the use of brick and hardi exteriors, standing seam metal roof
accents, and attractive decks and patios with enlarged columns.
Construction materials will include hardi siding in a neutral palette, accented with brick
and masonry. Tilt-out insulated aluminum windows will provide an attractive exterior
appearance as well as excellent energy efficiency. All ground floor units will be
handicap accessible and as such will be fitted with all appropriate handicap features as
required by local and federal building codes. Several apartment units will be handicap
adaptable and some will have features specifically designed for those with audio &/or
visual impairments.
Landscaping and Site Design
Walton Communities places great emphasis on landscaping to provide lush
streetscapes, mature trees and shrubs, colorful seasonal annual and perennial beds and
impressive community entrances. 15th Street Redevelopment will continue this
tradition by insuring that all planted areas contain landscape materials of high-quality
and above-average size. All trees will be a minimum caliper size of 2” in diameter and
shrubs shall have a minimum height of 24”. Ground covers shall be a minimum size of
1 gallon and placed a minimum of 18” on center.
Areas of central focal point will include the amazingly preserved large caliper oaks on
the site, sodded lawns, seasonal planting beds and attractive fencing. High-end entry
signage will be comparable to other Walton communities.
&
15th Street Redevelopment Phase 2
A Main Street Neighborhood
Augusta, Georgia
Description of Proposed Project
Target Market
The residents are offered the peace of mind that comes with living in a gated
community, along with first-class amenities including fitness center, a state-of-the-
art playground, and picnic areas conveniently positioned throughout the
neighborhood.
15th Street Redevelopment will serve a workforce market and as such, these
residents will derive a great value from the kid’s clubs programs. These activities
are specially planned with different age groups in mind and will include
educational and enrichment programs, field trips and mentoring opportunities.
The community will also serve the adult residents by sponsoring programs such
as Moms & Tots and the Single Parents Night Out. Family outings to local cultural
activities will be encouraged through the reimbursement of 90% of the costs.
Additionally, other field trips and social functions are sponsored throughout the
year. Many of these residents will use these functions as their primary opportunity
for social interaction.
&
15th Street Redevelopment Phase 2
A Main Street Neighborhood
Augusta, Georgia
Description of Proposed Project
Unit Mix
Unit Mix for 15th Street Redevelopment Phase 2
Unit Mix Units Unit Size
1-BR/1-BA ± 25 ± 750 sq. ft.
2-BR/2-BA ± 40 ± 1050 sq. ft.
3-BR/2-BA ± 25 ± 1250 sq. ft.
&
15th Street Redevelopment Phase 2
A Main Street Neighborhood
Augusta, Georgia
Description of Proposed Project
DCA Required Amenities
Standard Site Amenities
1. Community Room
2. Covered Porch Located in a central area
3. On-site laundry with a minimum of 3 washers and 3 dryers
4. Washer / Dryer Hookups in each unit
5. Equipped Playground
6. Furnished Library
Unit Amenities
1. HVAC Systems
2. Energy Star Refrigerators
3. Built in Energy Star Dishwasher
4. Stoves
5. Powder-based stovetop fire suppression canisters installed above the range cook
top, or electronically controlled solid cover plates over stove top burners
&
15th Street Redevelopment Phase 2
A Main Street Neighborhood
Augusta, Georgia
Description of Proposed Project
Additional Amenities
Additional Amenities Descriptions
· Furnished library
· Equipped Computer Center
· Fully-equipped kitchens featuring Whirlpool electric range, dishwasher,
refrigerator with icemaker, and disposal
· Traditional oak cabinetry with generous counter space
· Breakfast bar
· Double bowl stainless steel kitchen sink with spray
· Spacious walk-in closets with double rods for maximum efficiency
· Roomy master bath with linen closet and dressing table
· Ceiling fans
· Six-panel doors and 9’ ceilings
· Cable outlets in living room and all bedrooms
· Energy-efficient double-pane windows
· Computer desk with pre-wiring for home office technology and high-speed
internet and fax capabilities
Commission Meeting Agenda
5/17/2016 2:00 PM
Accept an award from The Georgia Emergency Management Agency (GEMA) in the amount of
$43,000.00 to replace a vehicle in the Richmond County Sheriff's Office K-9 Unit.
Department:Richmond County Sheriff's Office
Department:Richmond County Sheriff's Office
Caption:Motion to approve acceptance of the award from The Georgia
Emergency Management Agency (GEMA) to the RCSO through
the State Homeland Security Initiative of $43,000.00 to purchase a
K-9 transport vehicle. (Approved by Public Safety Committee
May 10, 2016)
Background:The Richmond County Sheriff's Office (RCSO) K-9 unit has
received an award from the Georgia Emergency Management
Agency to replace a vehicle for one of the agency's bomb dogs.
GEMA is allotting $43,000.00 to purchase a vehicle and equip the
vehicle to transport a bomb dog.
Analysis:None
Financial Impact:This is a 100% reimbursable grant. Upon purchasing the vehicle
RCSO will submit a reimbursement request to GEMA for the
amount.
Alternatives:None
Recommendation:Approve acceptance of the award in the amount of $43,000.00
from GEMA
Funds are Available
in the Following
Accounts:
220
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
Approve Mutual Aid Agreement Between Augusta, Georgia and Burke County
Department:Fire
Department:Fire
Caption:Motion to approve entering into a Mutual Aid Agreement with
the Burke County to provide for the protection of life and property
of the citizens of Augusta-Richmond County, Georgia and Burke
County and to authorize the Mayor to execute the appropriate
documents. (Approved by Public Safety Committee May 10,
2016)
Background:This agreement is to provide for assistance when disasters occur to
the magnitude which would necessitate the combined effort of
both agencies to mitigate said disaster(s) and is applicable to all
areas within the boundary of Burke County, as well as all areas
within Augusta Richmond County, Georgia
Analysis:
Financial Impact:
Alternatives:None at this time.
Recommendation:: Approve a Mutual Aid Agreement with Burke County to provide
for the protection of life and property of the citizens of Augusta-
Richmond County, Georgia and Burke County and to authorize
the Mayor to execute the appropriate documents.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
Approve Mutual Aid Agreement with Jefferson County
Department:Fire
Department:Fire
Caption:Motion to approve entering into a Mutual Aid Agreement with
the Jefferson County to provide for the protection of life and
property of the citizens of Augusta-Richmond County, Georgia
and Jefferson County and to authorize the Mayor to execute the
appropriate documents. (Approved by Public Safety Committee
May 10, 2016)
Background:This agreement is to provide for assistance when disasters occur to
the magnitude which would necessitate the combined effort of
both agencies to mitigate said disaster(s) and is applicable to all
areas within the boundary of Jefferson County, as well as all areas
within Augusta Richmond County, Georgia
Analysis:
Financial Impact:
Alternatives:None at this time.
Recommendation:Approve a Mutual Aid Agreement with Jefferson County to
provide for the protection of life and property of the citizens of
Augusta-Richmond County, Georgia and Jefferson County and to
authorize the Mayor to execute the appropriate documents.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
Augusta Web Site Redesign with CivicPlus
Department:Information Technology
Department:Information Technology
Caption:Motion to approve contract addendum with CivicPlus for early
site redesign project. (Approved by Public Safety Committee
May 10, 2016)
Background:Augusta contracted with Icon Enterprises (DBA Civic Plus) in
order to secure hosting and design services related to the City of
Augusta web site at www.augustaga.gov. The Augusta
Commission approved the renewal of the agreement in 2013. The
agreement renews annually, with provisions in place so that
Augusta can terminate the agreement if desired. The current
Augusta web site features over 1,000 individual pages related to
city departments, facilities, and programs. The appearance of the
site has changed cosmetically since our last redesign (which
became live in 2013), but there has been no major redesign in that
time period. The contract renewal in 2013 included a provision to
update the site to a new format in 2017, in accordance with IT’s
goal of overhauling the design of the site every four years. As the
means by which many citizens (and other parties around the
world) get information about Augusta, the city’s web site needs to
be updated in order to reflect changes in technology that have
made web pages more dynamic, more mobile-accessible, and
more social media-friendly as well.
Analysis:The last major redesign of Augusta’s web site took place in 2013
and the intention at that time was to wait four years for the next
redesign; however, there have been significant changes to the
methods by which websites are presented to viewers and
Augusta’s existing design should be updated to accommodate this
change. It will be to Augusta’s advantage to redesign the site a
year early. Augusta, as the home of the US Army’s Cyber
Command, should have a web presence that reflects the stature
and potential of the city for technological achievement. A key
factor in this need for change is the use of a technology called
HTML5. HTML stands for “Hypertext Markup Language”, which
Cover Memo
is a programming language used for web sites. The release of
HTML5 has made possible the appearance and features that can
be seen on many well-known and mobile-friendly and familiar
news web sites such as cnn.com, foxnews.com, as well as
government sites like dot.ga.gov and others. A list of recent
CivicPlus site redesigns is found as attached documentation for
this agenda item. The contract proposal includes no increase in the
annual maintenance. The cost is only $2,500; however, the
original agreement was approved by the Augusta Commission and
the Law Department advised IT that this addendum should go
through the commission for approval. If approved, the refreshed
site will be live in the autumn of 2016, a year ahead of the original
plan.
Financial Impact:IT Operating Funds: $2,500
Alternatives:N/A
Recommendation:Approve contract addendum with CivicPlus for early site redesign
project
Funds are Available
in the Following
Accounts:
101015410.5223110 $2,500
REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Contract Amendment for Augusta Richmond County, GA
Page 1 of 1
CivicPlus • 302 S. 4th St., Suite 500 • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785-587-8951
CivicPlus Recurring Redesign Contract Amendment
THIS CONTRACT AMENDMENT is agreed to by and between Icon Enterprises, Inc., d/b/a CivicPlus (“CivicPlus”) and
Augusta Richmond County, Georgia (“Client”) and shall be effective as of the date of signing indicated at the end of this
amendment.
RECITALS
WHEREAS, CivicPlus is engaged in the business of developing, marketing and selling custom community engagement
platforms that include web sites, web interfaces and portals and a proprietary government content management system and
associated modules; in addition to project development, design, implementation, support and hosting services;
WHEREAS, Client is currently engaged in a relationship with CivicPlus for recurring website redesign services as set forth in
the CivicPlus Recurring Redesign Contract Addendum signed on July 30, 2013;
WHEREAS, Client and CivicPlus have agreed to alter certain terms as set forth in the original redesign addendum;
specifically, the addition of terms and services as specified in this amendment.
NOW, THEREFORE, Client and CivicPlus agree as follows:
Scope of Services
1.Client has selected to expedite the CivicPlus Redesign included in the Redesign Addendum referenced above for a
fee of $2,500.00, to begin the project upon signing of this Amendment.
2.After 48 months under the terms of this amendment, as well as those of the original contract and all associated
pricing, Client will be fully eligible for another CivicPlus Advanced Redesign.
Acceptance
We, the undersigned, agreeing to the conditions specified in this document, understand and authorize the provision of services
outlined in this Agreement.
Client Date
CivicPlus Date
Sign and E-mail the entire contract with exhibits to:
Contracts@CivicPlus.com
We will e-mail a counter-signed copy of the contract back to you so we can begin your project.
CivicPlus does not require a physical copy of the contract, however, if you would like a physical
copy of the contract, mail one (1) copy of the contract with original signature to:
CivicPlus Contract Manager
302 S. 4th Street, Suite 500
Manhattan, KS 66502
Upon receipt of signed original, we will counter-sign and return the copy for your files.
RECENT CIVICPLUS SITE UPGRADES
http://www.lowndescounty.com
http://www.homecareandhospice.org
http://www.wvc-ut.gov
https://www.ccprc.com
http://www.ci.emeryville.ca.us
http://www.ci.bellaire.tx.us
http://www.pcgov.org
http://www.cityofmilford.com
http://edwardsvilleks.org
http://www.murphytx.org
http://www.springfieldmo.gov
http://www.ci.manhattan.ks.us
http://www.greenvillesc.gov
http://www.danville-va.gov
Commission Meeting Agenda
5/17/2016 2:00 PM
MOA FEMA Integrated Public Alert and Warning System (IPAWS) Program and Augusta-Richmond
County Emergency Management
Department:Fire
Department:Fire
Caption:Motion to approve entering into a Memorandum of Agreement
(MOA) between FEMA Integrated Public Alert and Warning
System (IPAWS) Program and Augusta-Richmond County
Emergency Management. (Approved by Public Safety
Committee May 10, 2016)
Background:The purpose of this memorandum is to establish a management
agreement between the Augusta Richmond County Emergency
Management hereinafter referred to as the Collaborative Operating
Group (COG), and the Federal Emergency Management Agency
(FEMA) IPAWS Division regarding the utilization and security of
Augusta Richmond County Emergency Management
Interoperable System(s) (as shown in Appendix A), which
interoperate with the IPAWS Open Platform for Emergency
Networks (IPAWS-OPEN). The expected benefit is to enable
information interoperability across emergency response
organizations and systems as intended by the IPAWS Initiative.
This agreement will govern the relationship between the
Collaborative Operating Group and FEMA, including designated
managerial and technical staff and system users associated with
the aforementioned COG.
Analysis:
Financial Impact:
Alternatives:None at this time
Recommendation:
To approve entering into a Memorandum of Agreement (MOA)
between FEMA Integrated Public Alert and Warning System
(IPAWS) Program and Augusta-Richmond County Emergency
Cover Memo
Management
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Memorandum of Agreement
between the
Augusta Richmond County Emergency
Management
and the
Federal Emergency Management Agency
Integrated Public Alert and Warning System
(IPAWS) Program Management Office
Regarding the use of:
Augusta Richmond County Emergency
Management
Interoperable System(s)
and
IPAWS OPEN Platform for Emergency Networks
(IPAWS-OPEN)
Version 1.1
14 Apr 2016
WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from
public release under the Freedom of Information Act (5 U.S.C. 552). It is to be controlled, stored, handled,
transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to
be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of the
FEMA Integrated Public and Warning System and the FEMA Disclosure Offices.
2
MEMORANDUM OF AGREEMENT
SUPERSEDES: None
INTRODUCTION
The purpose of this memorandum is to establish a management agreement between the Augusta Richmond County Emergency Management hereinafter referred to as the Collaborative Operating Group
(COG), and the Federal Emergency Management Agency (FEMA) IPAWS Division regarding the utilization and security of Augusta Richmond County Emergency Management Interoperable System(s)
(as shown in Appendix A), which interoperate with the IPAWS Open Platform for Emergency Networks (IPAWS-OPEN). The expected benefit is to enable information interoperability across emergency
response organizations and systems as intended by the IPAWS Initiative.
This agreement will govern the relationship between the Collaborative Operating Group and FEMA,
including designated managerial and technical staff and system users associated with the aforementioned COG. As indicated within the terms of this agreement, both parties agree to allow system
interoperability through the use of SOAP over HTTPS via the public internet. Under this agreement, no direct or networked connection using VPN (or equivalent technology) between the systems named in
Appendix A and IPAWS-OPEN is allowed. In the event a direct connection is required, an Interconnection Security Agreement must be executed.
AUTHORITY
The authority for this agreement is based on the Communications Act of 1934, as amended (47 U.S.C § 606) and the implementation of regulation 47 C.F.R § 11 which establishes the statutory basis under
which the FEMA IPAWS Program operates emergency alerting systems. In addition, Executive Order 13407 of June 26, 2006, Public Alert and Warning System Executive Order states, “It is the policy of the
United States to have an effective, reliable, integrated, flexible, and comprehensive system to alert and warn the American people…establish or adopt, as appropriate, common alerting and warning protocols,
standards, terminology, and operating procedures for the public alert and warning system to enable interoperability and the secure delivery of coordinated messages to the American people”. In response,
FEMA established the IPAWS Program Management Office (PMO) in April 2007. BACKGROUND
It is the intent of both parties to this agreement to establish and utilize a standardized web based
application interface (as defined by the IPAWS-OPEN Web Service Interface Design Guidance) between the information technology (IT) systems shown below to facilitate the exchange of emergency messages
within the production environment. The testing of the interoperability of these systems has been performed through the use of FEMA's Test and Development environment to ensure the transference and
receipt of emergency messages using approved messaging standards. The interoperability between these systems is supported by the use of SOAP over HTTPS via the public internet.
COMMUNICATIONS
Frequent formal communications are essential to ensure the successful management and operation of system interoperability. Both parties agree to maintain open lines of communication between designated
staff (as indicated in Appendix B) at both the managerial and technical levels. All communications described herein must be conducted in writing and may be disseminated by electronic means unless
otherwise noted.
The owners of the respective systems agree to designate and provide contact information for technical leads for their respective systems, and to facilitate direct contacts between technical leads to support the
management and operation of system interoperability. To safeguard the confidentiality, integrity, and availability of the systems and the data they store, process, and transmit, both parties agree to provide
notice of specific events within the timeframes indicated below:
• Security Incidents: Technical, administrative and/or help desk staff will immediately notify their
designated counterparts by telephone or e-mail when a security incident(s) is detected and/or a
violation of the Rules of Behavior (see Appendix C) has been identified. Both parties agree to make the appropriate technical and administrative individuals available for all necessary inquiries and/or
3
investigations. Containment and/or resolution procedures will be documented by the identifying party and after action reports generated and submitted to the system owner and/or designated security
officials within five (5) business days after detection of the incident(s).
• Disasters and Other Contingencies: The FEMA IPAWS Program Office will notify the COG by
telephone, e-mail or other acceptable means in the event of a disaster or other contingency that disrupts the normal operation of IPAWS-OPEN.
• System Interconnections: This MOA is intended for systems interoperating with IPAWS OPEN
using SOAP over HTTPS via the public Internet. If in the future, an interconnection (i.e. dedicated
system-to-system connection) is required to IPAWS-OPEN, this MOA must be updated and an
Interconnection Security Agreement (ISA) must be executed. If a change in status from interoperating
to interconnected system is required, the initiating party will notify the other party at least 3 months
before the planned interconnection is to be in place.
• Discontinuation of Use: In the event the use of IPAWS-OPEN is no longer required, the COG agrees to immediately notify, in writing, the FEMA IPAWS Program Office at which time the COGID
and associated access credentials will be deactivated.
• Personnel Changes: Both parties agree to provide notification of changes to their respective system
owner or technical lead. In addition, both parties will provide notification of any changes in the point of contact information provided in Appendix B. All relevant personnel changes and changes to contact information must be provided within 5 business days of the change.
TYPE OF INTERCONNECTIVITY
Both parties agree that the COG will utilize only the assigned COGID, associated credentials and digital certificates provided by the FEMA IPAWS Program Office to support interoperability between the system(s) listed in Appendix A and IPAWS OPEN. In addition, all interoperable systems must be configured to interface with IPAWS-OPEN over the public Internet using only approved web service
standards and associated requirements. A listing of approved web service standards and supporting requirements can be obtained from the IPAWS-OPEN Web Service Interface Design Guidance document.
In the event, a dedicated connection is required, both parties will agree to negotiate and execute an Interconnection Security Agreement (ISA) as required per Department of Homeland Security (DHS) policy
which must be signed by all required parties before the interconnection is activated. Proposed changes to either system that affect system interoperability will be reviewed and evaluated to determine the potential impact. If the proposed changes impact the agreed upon terms, the MOA will be renegotiated and executed before changes are implemented.
SECURITY
To ensure the joint security of the systems and the message data they store, process, and transmit, both
parties agree to adhere to and enforce the Rules of Behavior (as specified in Appendix C). In addition, both parties agree to the following:
• Ensure authorized users accessing the interoperable system(s) receive, agree to abide by and sign (electronically or in paper form) the IPAWS-OPEN Rules of Behavior as specified in Appendix C.
Each jurisdiction is responsible for keeping the signed Rules of Behavior on file or stored electronically for each system user.
• Utilize FEMA approved PKI certificates to digitally sign messages as they are transported over the public Internet.
• Certify that its respective system is designed, managed and operated in compliance with all relevant
federal laws, regulations, and policies.
• Document and maintain jurisdictional and/or system specific security policies and procedures and produce such documentation in response to official inquiries and/or requests.
• Provide physical security and system environmental safeguards for devices supporting system interoperability with IPAWS-OPEN.
4
• Ensure physical and logical access to the respective systems as well as knowledge of the COGID
and associated access criteria are only granted to properly vetted and approved entities or individuals.
• Where applicable, ensure that only individuals who have successfully completed FEMA-required
training can utilize the interoperable systems to issue alerts and warnings intended for distribution to
the public.
• Where applicable, document and maintain records of successful completion of FEMA-required training and produce such documentation in response to official inquiries and/or requests.
COST CONSIDERATIONS
This agreement does not authorize financial expenditures by the COG on behalf of FEMA. The FEMA –
IPAWS Division is responsible for the costs associated with developing, operating and maintaining the availability of the IPAWS-OPEN system. The COG is responsible for all costs related to providing their
users with access to IPAWS-OPEN via the public Internet. These costs may include hardware, software, monthly Internet charges, completion of security awareness training and other related jurisdictional costs.
PROPERTY OWNERSHIP
Each Party agrees and acknowledges that nothing in this Agreement shall be construed as giving a party any proprietary rights in or to the intellectual property of the other party. Each Party further agrees that nothing in this Agreement shall be construed as creating or granting to a party any implied or express
license in or to the intellectual property of the other party.
TIMELINE
This agreement will remain in effect based on the life of the Authority to Operate (ATO) for IPAWS-OPEN or a maximum of three (3) years after the last date on either signature in the signature block below. Upon
expiration of the IPAWS-OPEN ATO or after three (3) years (whichever comes first), this agreement will expire without further action and system access privileges will be revoked. If the parties wish to extend this agreement, they may do so by reviewing, updating, and reauthorizing this agreement. This newly
signed agreement supersedes all earlier agreements, which should be referenced above by title and date. If one or both of the parties wish to terminate this agreement prematurely, they may do so upon 30 days' advanced notice or in the event of a security incident that necessitates an immediate response.
SIGNATORY AUTHORITY
I agree to the terms of this Memorandum of Agreement. Noncompliance on the part of either organization
or its users or contractors concerning the policies, standards, and procedures explained herein may result in the immediate termination of this agreement. Augusta Richmond County Emergency
Management Official Name: Hardie Davis, Jr.
Title:
X________________________________________
(Signature Date) Augusta Richmond County Emergency Management
3117 Deans Bridge Road Augusta, GA, 30901
Federal Emergency Management Agency
IPAWS OPEN System Owner Name: Mark A. Lucero
Title: Chief, IPAWS Engineering
__________________________________________
(Signature Date) Attn: IPAWS-OPEN System Owner, Suite 506 Federal Emergency Management Agency
500 C Street SW Washington, D.C. 20472-0001
FEMA Authorizing Official or Designee
__________________________________________
(Signature Date)
FEMA CISO or Deputy CISO
__________________________________________
(Signature Date)
5
Appendix A
Listing of Interoperable Systems
IPAWS recognizes that Emergency Management organizations may utilize multiple tools to facilitate the
emergency management process. As a result, jurisdictions may need to interoperate with IPAWS-OPEN
using more than one system. In order to comply with DHS policy, all systems interoperating with IPAWS-
OPEN must be documented and supported by a Memorandum of Agreement. As a result this appendix
must be completed to identify all systems associated with the COG and used for interoperating with
IPAWS-OPEN. This Appendix must be amended as applicable systems are added or removed from
operations.
• IPAWS-OPEN
Function:
IPAWS-OPEN is the backbone system that structures the alert and distributes the message from one interoperating and/or interconnected
system (message sender) to another interoperating and/or interconnected system (message recipient).
Location: FEMA Emergency Operations Center
Description of data, including sensitivity or
classification level:
Messaging data is considered Sensitive But Unclassified (SBU) information and does not contain Personally Identifiable Information (PII), Financial data, Law Enforcement
Sensitive Information or classified information. Each message that flows through the IPAWS-OPEN system will be associated to a specifically assigned
system User ID and COGID as captured within the message elements. This information will be retained in system logs.
The systems listed below are managed and operated by the COG and are subject to the terms defined
within the Memorandum of Agreement including the Rules of Behavior in Appendix C. Each interoperable
system will be assigned unique authentication credentials, which must be protected by the COG. In the
event these credentials are compromised, the COG is expected to immediately contact the IPAWS
Program Management Office. The systems listed below are only allowed to interoperate with IPAWS-
OPEN based on the criteria set forth within the IPAWS-OPEN Web Service Interface Design Guidance.
• The Emergency Management Network (EMnet)
Function:
The EMnet EAS program is installed on our state issued Comlabs computer
where we currently receive weather alerts.AMBER alerts, and other state notices. The EAS program will allow us to reach more of our community who
haven't signed up for our local notification system, including our military installation.
Location: Augusta, GA;
Description of data,
including sensitivity or classification level:
COTS FOUO
HazMat incidents, weather emergencies, missing persons.
*Add additional tables as needed.
6
Appendix B
COG Point of Contact Information
Designated COG Primary Point of Contact:
Name: Christopher E. James
Title: Emergency Management Director
Business Email Address: cjames@augustaga.gov
Primary Phone Number: 706-821-1640
Alternate Phone Number:
Organization: Augusta Fire Departmen Augusta-Richmond County Emergency
Management
Mailing Address: 3117 Deans Bridge Road, Augusta, GA, 30906
Designated Alternate Point of Contact:
Name: Mie Lucas
Title: Emergency Management Deputy Director
Business Email Address: dlucas@augustaga .gov
Primary Phone Number: 706-821-1157
Alternate Phone Number:
Organization: Augusta-Richmond County Emergency Management
Mailing Address: 3117 Deans Bridge Road, Augusta, GA, 30906
Designated Technical Point of Contact:
Name: James Perkins
Title: Lieutenant
Business Email Address: jperkins@augustaga.gov
Primary Phone Number: 706-821-1641
Alternate Phone Number:
Organization: Augusta Fire Department
Mailing Address: 3117 Deans Bridge Road, Augusta, GA, 30906
7
FEMA: Integrated Public Alert and Warning System
Open Platform for Emergency Networks (IPAWS-OPEN)
Contact Name
Contact
Number Email Address
Summary of System
Responsibilities
Adrian R. Gardner 202-646-3006 Adrian.Gardner@fema.dhs.gov Chief Information Officer, FEMA
Gerald Singleton 215-931-5698 Gerald.Singleton@fema.dhs.gov Acting Chief Information
Security Officer
Mark Lucero 202-646-1386 Mark.Lucero@fema.gov System Owner
Gary Ham 703-899-6241 Gary.Ham@associates.dhs.gov FEMA PMO - IPAWS-OPEN
Maurice Carter 202-212-4065 Maurice.Carter@associates.dhs.gov FEMA ISSO - IPAWS-OPEN
Neil Bourgeois 703-732-6331 Neil.Bourgeois@associates.dhs.gov FEMA-EADIS IPAWS-OPEN
Tech Lead
8
Appendix C
IPAWS-OPEN Rules of Behavior
1.0 INTRODUCTION
The following rules of behavior apply to all persons with application access to Augusta Richmond County Emergency Management Interoperable System(s) and/or who have been issued a COGID with associated
credentials for IPAWS-OPEN. These individuals shall be held accountable for their actions related to the information resources entrusted to them and must comply with the following rules or risk losing their access privileges. The Rules
of Behavior apply to users on official travel as well as at their primary workplace (e.g., Emergency Operations Center – EOC) and at any alternative workplace (e.g., telecommuting from a remote or satellite site) using any electronic device including laptop computers and portable electronic devices (PED's). PED's include personal digital assistants (PDA's)
(e.g. Palm Pilots), cell phones, text messaging systems (e.g., Blackberry), and plug-in and wireless peripherals that employ removable media (e.g. CDs, DVDs, etc.). PEDs also encompass USB flash memory (thumb) drives, external drives, and diskettes. These Rules of Behavior are consistent with existing DHS policies and DHS Information
Technology (IT) Security directives and are intended to enhance the awareness of each user's responsibilities regarding accessing, storing, receiving and/or transmitting information using IPAWS-OPEN.
2.0 APPLICATION RULES
2.1 Official Use
• IPAWS-OPEN is a Federal application to be used only in the performance of the user's official duties in
support of public safety as described in the National Incident Management System (NIMS).
• The use of the IPAWS-OPEN for unauthorized activities is prohibited and could result in verbal or written
warning, loss of access rights, and/or criminal or civil prosecution.
• By utilizing IPAWS-OPEN, the user of the interoperable system(s) consents to allow system monitoring to
ensure appropriate usage for public safety is being observed.
• EMA's will be held accountable for safeguarding all configuration items and information entrusted to them by
FEMA. EMA's are expected to manage the relationship with supporting vendors, consultants and any other
entities providing system support on their behalf. In addition, EMA's will be held accountable in the event of
a security breach or disclosure of sensitive configuration information such as digital certificates. Each EMA
understands that the use of digital signatures used on behalf of the EMA is binding for the EMA and EMA's
will be held accountable accordingly. In the event sensitive information is mishandled, utilization of IPAWS-
OPEN may be immediately revoked.
• If software interoperating with IPAWS-OPEN enables users to geo-target public alert messages by means of
geospatial polygons or circles, then the user shall restrict any such geospatial boundaries so as to remain
within the geographical limits of their public warning authority (or as near as possible), as determined by
applicable state and/or local laws and duly adopted operational plans.
2.2 Access Security
• All Email addresses provided in connection with interoperable system(s) user accounts must be associated
to an approved email account assigned by the user's emergency management organization. The use of
personal email accounts to support emergency messaging through IPAWS-OPEN is prohibited.
• Upon approval of the MOA by FEMA, a COG account with COGID and Digital Certificate will be created and
issued to the designated technical representative. All individuals with knowledge of these credentials must
not share or alter these authentication mechanisms without explicit approval from IPAWS.
• Every interoperable system user is responsible for remote access security as it relates to their use of
IPAWS-OPEN and shall abide by these Rules of Behavior.
9
2.3 Interoperable System User Accounts and Passwords
• All users must have a discrete user account ID which cannot be the user's social security number. To protect
against unauthorized access, passwords linked to the user ID are used to identify and authenticate
authorized users.
• Accounts and passwords shall not be transferred or shared. The sharing of both a user ID and associated
password with anyone (including administrators) is prohibited.
• Accounts and passwords shall be protected from disclosure and writing passwords down or electronically
storing them on a medium that is accessible by others is prohibited.
• The selection of passwords must be complex and include:
o At least eight characters in length
o At least two (02) upper case and two (02) lower case letters
o At least two (02) numbers and one (01) special character.
• Passwords must not contain names, repetitive patterns, dictionary words, product names, personal
identifying information (e.g., birthdates, SSN, phone number), and must not be the same as the user ID.
• Users are required to change their passwords at least once every 90 days.
• Passwords must be promptly changed whenever a compromise of a password is known or suspected.
2.4 Integrity Controls & Data Protection
• All computer workstations accessing IPAWS-OPEN must be protected by up-to-date anti-virus software.
Virus scans must be performed on a periodic basis and when notified by the anti-virus software.
• Users accessing interoperable system(s) to utilize IPAWS-OPEN must:
o Physically protect computing devices such as laptops, PEDs, blackberry devices, smartphones,
etc;
o Protect sensitive data sent to or received from IPAWS-OPEN;
o Not use peer-to-peer (P2P) file sharing, which can provide a mechanism for the spreading of
viruses and put sensitive information at risk;
o Not program computing devices with automatic sign-on sequences, passwords or access
credentials when utilizing IPAWS-OPEN.
Users may not provide personal or official IPAWS-OPEN information solicited by e-mail. If e-mail messages are received from any source requesting personal information or asking to verify accounts or other authentication credentials, immediately report this and provide the questionable e-mail to the Local System Administrator and/or the
Augusta Richmond County Emergency Management Help Desk.
• Only devices officially issued through or approved by DHS, FEMA and/or approved emergency management
organizations are authorized for use to interoperate with IPAWS-OPEN and use of personal devices to
access and/or store IPAWS-OPEN data and information is prohibited.
• If a Blackberry, smartphone or other PED is used to access the interoperable system(s) to utilize IPAWS-
OPEN, the device must be password protected and configured to timeout or lock after 10 minutes of
inactivity.
• If sensitive information is processed, stored, or transmitted on wireless devices, it must be encrypted using
approved encryption methods.
10
2.5 System Access Agreement
• I understand that I am given access to the interoperable system(s) and IPAWS-OPEN to perform my official
duties.
• I will not attempt to access data, information or applications I am not authorized to access nor bypass
access control measures.
• I will not provide or knowingly allow other individuals to use my account credentials to access the
interoperable system(s) and IPAWS-OPEN.
• To prevent and deter others from gaining unauthorized access to sensitive resources, I will log off or lock my
computer workstation or will use a password-protected screensaver whenever I step away from my work
area, even for a short time and I will log off when I leave for the day.
• To prevent others from obtaining my password via “shoulder surfing”, I will shield my keyboard from view as
I enter my password.
• I will not engage in, encourage, or conceal any hacking or cracking, denial of service, unauthorized
tampering, or unauthorized attempted use of (or deliberate disruption of) any data or component within the
interoperable system(s) and IPAWS-OPEN.
• I agree to inform my Local System Administrator when access to the interoperable system(s) and/or IPAWS-
OPEN is no longer required.
• I agree that I have completed Computer Security Awareness training prior to my initial access to the
interoperable system(s) and IPAWS-OPEN and that as long as I have continued access, I will complete
Computer Security Awareness training on an annual basis.
2.6 Accountability
• I understand that I have no expectation of privacy while using any services or programs interoperating with
IPAWS-OPEN.
• I understand that I will be held accountable for my actions while accessing and using interoperable
system(s) and IPAWS-OPEN, including any other connected systems and IT resources.
• I understand it is my responsibility to protect sensitive information from disclosure to unauthorized persons
or groups.
• I understand that I must comply with all software copyrights and licenses pertaining to the use of IPAWS-
OPEN.
2.7 Incident Reporting
• I will promptly report IT security incidents, or any incidents of suspected fraud, waste or misuse of systems
to the Local System Administrator and/or the Augusta Richmond County Emergency Management
Help Desk.
11
3.0 IPAWS-OPEN Rules of Behavior Statement of Acknowledgement
I have read and agree to comply with the requirements of these Rules of Behavior. I understand that the terms of this
agreement are a condition of my initial and continued access to Augusta Richmond County Emergency
Management Interoperable System(s) and IPAWS-OPEN and related services and that if I fail to abide by the
terms of these Rules of Behavior, my access to any and all IPAWS-OPEN information systems may be terminated
and I may be subject to criminal or civil prosecution. I have read and presently understand the above conditions and
restrictions concerning my access.
Name (Print): __________________________________________________
Signature: ___________________________________ Date: ____________
Commission Meeting Agenda
5/17/2016 2:00 PM
2016 - Bucket Truck - Traffic Engineering
Department:Finance Department - Fleet Management
Department:Finance Department - Fleet Management
Caption:Motion to approve the replacing of one 1997 aerial bucket truck
for Augusta Engineering Department –Street Light Division using
General Fund Capital Outlay. Bid 16-150. (Approved by Finance
Committee May 10, 2016)
Background:Fleet Management would like to request the purchase of an aerial
bucket truck to replace asset 960440- a 1997 International 4700
bucket truck for Traffic Engineering. Traffic Engineering has
only 3 bucket trucks and the 1997 International is repeatedly in the
shop for repairs. This is limiting the ability of Traffic Engineering
to perform the requirements of this Division of
Engineering. Please see evaluation. If the Commission approves
this truck, the delivery of the truck is 270 days (9 months). An
evaluation of 960440 is attached for review.
Analysis:The Procurement Department published competitive bids using
the Demand Star application for the 2016 aerial bucket truck. The
results are as follows: Bid 16-150: Altec Industries, Inc. =
$110,082.00; Wade Ford = $119,311.00; Custom Truck &
Equipment = Bid Incomplete.
Financial Impact:This truck will be purchased through the use of 2016 General
Fund Capital Outlay funds. The cost of the new aerial bucket truck
is $110,082.00.
Alternatives:(1) Approve the request; (2) Do not approve the request.
Recommendation:Approve the request to purchase one aerial bucket truck from
Altec Industries, Inc., and declare 960440 surplus and available
for auction.
Funds are Available Cover Memo
in the Following
Accounts:General Fund Capital Outlay: 272-01-6440/54.22210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation To Bid
Sealed bids will be received at this office until Thursday, March 24, 2016 at 11:00 a.m. for furnishing:
Bid Item 16-150 Aerial Bucket Truck for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid.
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street
– Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices
of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706-821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, March 11,
2016 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 18, 25, March 3, 10, 2016
Metro Courier February 24, 2016
VENDORS
Attachment B
E-Verify Number
SAVE Form
Year
Make
Model
Year
Make
Model
BID PRICE
11.01 WINCH
11.02 INVERTER
PROPOSED
DELIVERY
$2,965.00
11.00 OPTIONAL ITEMS:
$3,800.00 No Bid
Ford
314470
2017 2016
Ford Ford
Yes
317256
Yes
Yes
206036
F550F550
Total Number Specifications Mailed Out: 13
Total Number Specifications Download (Demandstar):
Total Electronic Notifications (Demandstar):
Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE
Total packages submitted: 3
Total Noncompliant: 0
Bid Opening
Bid Item #16-150 Aerial Bucket Truck
for Augusta, Georgia -
Fleet Management Department
Bid Due: Thursday, March 24, 2016 at 11:00 a.m.
WADE FORD
3860 S COBB DRIVE
SMYRNA, GA 30080
Yes
2017
AERIAL BUCKET TRUCK/CHASSIS:
ALTEC
200 ALTEC DRIVE
ELIZABETHTOWN, KY
42701
YesYes
UTILITY ONE SOURCE
157 LONESOME DOVE LN
RINGGOLD, GA 30736
SST40EIH/
BG6239
SST40EIH/
6132D54J
F550
Aerial Lift / Body
ARO 240-270 days 180-210 days ARO 270-300 days
$1,375.00 No Bid $1,784.00
$114,136.00 $105,333.00
Versalift/
B & G Body Altec
2016
Versalift/
Knapheide
AT40G
$119,205.00
2015 2016
Page 1 of 1
Commission Meeting Agenda
5/17/2016 2:00 PM
2016 - Trucks - Utilities Customer Service
Department:Finance Department - Fleet Management Division
Department:Finance Department - Fleet Management Division
Caption:Motion to approve Fleet Management requests the replacement of
6- F150 pickup trucks for Augusta Utilities Department-Customer
Service Division. (Approved by Finance Committee May 10,
2016)
Background:Fleet Management would like to request replacement of 6 older
pickup trucks used in the department’s daily work activities. The
designated vehicles are in dire need of replacement high mileage
and excessive wear and tear. The vehicles are: 206060- a 2006
model Ford Ranger pickup truck with 138,527 miles that was
included on the Takata airbag recall; 206214- a 2007 Ford Ranger
pickup truck with 138,139 miles; 206055- a 2006 Ford F150
pickup truck with 153,602 miles; 205130-a 2005 Ford Ranger
pickup truck with 138,080 miles also included in the Takata airbag
recall; 206052 - a 2006 Ford F-150 with 129,038 miles and
204055- 2004 Ford Ranger with 125,102 miles and included in the
Takata airbag recall. Vehicle evaluations and bid tab sheets are
attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for the 6,000 GVW pickup trucks
with the following results: Bid 15-239 F150 V6 model: Allan
Vigil Ford = $20,944.00 each; Gerald Jones Ford = $21,561.00
each; Fairway Ford = $20,777.00 each; Langsdale Chevrolet =
$21,749.00 each; Master Buick GMC = $28,488.00 each. See
attachment. NOTE: Gerald Jones Ford has agreed to match the
lowest non-local vendor’s price through the Local Vendor
Preference option.
Financial Impact:Six F150 4x2 pickup trucks @ $20,777.00 each for a total cost of
$124,662.00. The trucks will be purchase leased through the GMA
program for 36 months with 3 annual payments of $41,554.00
each. The funds will be provided by the 2016 Utilities Enterprise
account.
Cover Memo
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Approve the purchase of 6 pickup trucks and declare the replaced
vehicles as surplus and available for auction.
Funds are Available
in the Following
Accounts:
GMA Lease Pool:631-10-1110/54-99631
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
2016 - Utilities -FM - Ground Drill
Department:Finance Department - Fleet Management Division
Department:Finance Department - Fleet Management Division
Caption:Motion to approve the replacement of 1 ground boring drill with
accessories for Augusta Utilities Department –Facilities
Maintenance Division using the GMA Lease program. Bid Item
16-163. (Approved by Finance Committee May 10, 2016)
Background:The Augusta Utilities Department-Facilities Maintenance Division
requests the replacement of one ground boring drill with
accessories to utilize in the installation of many miles of fiber
optic cable and other underground drill projects throughout the
city and surrounding area. The older drill, asset 203223, is a 2001
unit with numerous mechanical problems which constantly
inhibits the division from timely installations. The department has
been leasing the new bidded unit as a temporary situation to make
sure the machine would accomplish the required demands of this
particular task before the final purchase. With the constantly
growing demand for computer related technology in the Augusta
area, the increase in this type of installation has escalated creating
a vital need for the new much more dependable machine. The new
ground drill will assist in expediting the many ongoing fiber optic
and other underground projects for the department.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star electronic bid
system which offers nationwide bid coverage. The Procurement
Department received quotes back from two vendors with the
following results for bid 16-163: (1) Border Equipment Co = Did
not meet required specifications, see attached documentation; (2)
Vermeer Southeast, Inc. = $188,697.00
Financial Impact:The ground boring drill with accessories will be funded through
the use of 2016 Enterprise funds and purchased through the GMA
lease account for 120 months. The cost of the ground boring drill
with accessories will be $188,697.00 with ten annual payments of
$18,869.70 each.
Cover Memo
Alternatives:(1) Approve the request; (2) Disapprove the request.
Recommendation:Approve the request to purchase one ground boring drill with
accessories from Vermeer Southeast, Inc., of Savannah, Georgia,
and declare the existing drill excess and available for auction.
Funds are Available
in the Following
Accounts:
GMA Lease program - 631-10-1110/54.99631
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation To Bid
Sealed bids will be received at this office until Friday, April 15, 2016 @ 11:00 a.m. for furnishing:
Bid Item #16-163 Ground Boring Drill for Augusta Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room
605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA
Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 1, 2016 @
5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of
contract with the successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including,
but not limited to, the number of copies needed, the timing of the submission, the required financial data, and
any other requirements designated by the Procurement Department are considered material conditions of the
bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such
material condition shall be submitted through the Procurement Director to the appropriate committee of the
Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 10, 17, 24, 31, 2016
Metro Courier March 16, 2016
VENDORS
Attachment B
E-Verify Number
SAVE Form
Year
Make
Model
BID PRICE
PROPOSED
DELIVERY
Vermeer TORO
700463
2016
Yes
Vermeer Southeast
1320 Gresham Road
Marietta, GA 30062
Yes
111350
Yes
$178,988.00 $188,697.00
D20X22 Series 3
Total Number Specifications Mailed Out: 18
Total Number Specifications Download (Demandstar):
Total Electronic Notifications (Demandstar):
Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE
Total packages submitted: 2
Total Noncompliant: 0
Vendor submitted a No Bid Response:
Ditch Witch of Georgia / 5430 GA Hwy 85 / Forest Park, GA 30297
Bid Opening
Bid Item #16-163 Ground Boring Drill
for Augusta, Georgia -
Fleet Management Department
Bid Due: Friday, April 15, 2016 at 11:00 a.m.
2024
10 - 45 days less than 2 wks
Border Equipment
2804 Wylds Rd
Augusta, GA 30909
Yes
2016
2016 GROUND BORING DRILL WITH REQUIRED COMPONENTS:
Page 1 of 1
Commission Meeting Agenda
5/17/2016 2:00 PM
Augusta Boxing Club
Department:Clerk of Commission
Department:Clerk of Commission
Caption:Motion to approve the refund of the property taxes to the Augusta
Boxing Club and direct the Club to contact the Recreation
Department to initiate the request about the assistance with the 15
passenger van. (Approved by Finance Committee May 10,
2016)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
Approve the execution of the three Consent Agreements with Inland Service Corporation due to a change
in corporate control which requires Augusta’s prior written consent.
Department:Environmental Services
Department:Environmental Services
Caption:Motion to approve the execution of the three Consent
Agreements with Inland Service Corporation due to a change in
corporate control which requires Augusta’s prior written consent.
(Approved by Engineering Services Committee May 10, 2016)
Background:Inland Service Corporation is a contractor with Augusta for three
services –Solid Waste and Recyclables Collection, Front-Load
Services, and Street Sweeping. These contracts were all approved
and properly executed in 2012 and 2014 (Front-load services). A
term in each of these agreements requires that Augusta provide
prior written consent to any change in control of the contractor
which includes the ownership or ability to direct the voting on
51% or more of the equity interest or the power to direct or cause
the direction of the management and policies of the contractor
whether through the ownership of voting securities by contract or
otherwise. On March 29, 2016, the ESD received correspondence
that Inland Service Corporation would have a shift in ownership
shares and would be working with an investment group in order to
secure additional capital for the purposes of expansion and growth
of the business. They requested that, per the terms of the current
contracts, Augusta provide written approval for the change in
corporate ownership.
Analysis:To allow for this future growth, Inland shareholders intend to sell
controlling interest of the company to Bobcat North America,
LLC. Bobcat North America, LLC is a newly formed company
comprised of various partners who all bring unique qualifications
and abilities to the table. These partners consist of Inland Waste
solutions, which is the same company that Augusta has contracted
services with. The majority of Inlands current management staff
will remain after the sale. The second partner is Falcon Investment
Advisors, LLC, which is a private-equity firm that currently
controls over $1.8 billion of capital. Falcon has experience in the
Cover Memo
solid waste industry and brings flexibility to supply subordinate
debt, preferred equity as well as common equity as needs dictate.
The third partner is Altos Energy Partners, which is a Texas-based
investment firm with over 45 years of private equity and many
years of operating experience in developing relationships,
transacting, and advising management. They bring top caliber
executives, a partnership style, and growth strategies which will
grow the venture. Their typical investment is between $30M-
$50M, and they focus on creating value by improving operating
performance, improving working capital and asset utilization, and
developing the management team. The fourth partner is Bill
Dietrich, who will join as a minority shareholder. Bill Dietrich has
led many successful full service solid waste companies. His
resume includes President and CEO of both Superior and Onyx
Waste, from 1994-2004, and Deffenbaugh Industries as Executive
Chairman and Independent Director from 2007-2015. At a local
level, Augusta will retain the same local management, service
providers, and level of customer care that are currently in place.
While this is a significant change in control of Augusta’s service
provider, Inland Waste Solutions, it appears that Inland is looking
to sell to an organization that provides significant financial
resources beyond what they currently could provide. Additionally,
the new company will not only keep existing staff and resources
but has truly increased its management capacity with the addition
of industry executives who have managed very large successful
solid waste companies.
Financial Impact:No impact.
Alternatives:Do not execute the agreements.
Recommendation:Execute the documents as requested.
Funds are Available
in the Following
Accounts:
N/A.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Solid Waste
Finance.
Law.
Administrator.
Cover Memo
Clerk of Commission
Cover Memo
CONSENT
THIS CONSENT (this “Consent”) is made as of this ____ day of _________, 2016, by
and between Augusta, Georgia, a political subdivision of the state of Georgia (“Augusta”) and
Inland Service Corporation, an Oklahoma corporation (“Inland”).
R E C I T A L S
WHEREAS, Augusta and Inland are parties to that certain Solid Waste and Recyclables
Collection Agreement, dated as of August 7, 2012 (as may be amended from time to time, the
“Agreement”).
WHEREAS, Inland intends to enter into a transaction (the “Transaction”) pursuant to
which all of the equity interests in Inland will be sold to Bobcat North America, LLC, a
Delaware limited liability company (“Buyer”);
WHEREAS, Section 20.4 of the Agreement provides that a change in “Control” (as
defined in the Agreement) of Inland requires the Augusta’s prior written consent (the “Change
in Control”).
WHEREAS, it is a condition to the consummation of the Transaction that Augusta
consent to the Transaction and the resulting Change in Control resulting from the Transaction.
NOW, THEREFORE, and in consideration of the foregoing recitals, which are
incorporated herein, the mutual covenants and agreements herein contained, and other good and
valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties
hereto hereby agree as follows:
1. Augusta hereby (a) consents, in advance, to the Transaction and the resulting
Change in Control that will occur upon the consummation of the Transaction, (b) waives any
right to declare a breach of the Agreement by Inland resulting from the Change in Control that
will occur upon the consummation of the Transaction, and (c) agrees that (i) the Agreement is in
full force and effect, (ii) no default exists under the Agreement (or, if any such default does exist,
that Augusta is hereby waiving it) and (iii) the copy of the Agreement (together with all
amendments thereto) that is attached as Schedule 1 has not been amended, modified or
supplemented. Augusta’s consent to the Transaction and the resulting Change in Control that
will occur upon the consummation of the Transaction shall constitute Augusta’s agreement that
Inland shall be entitled to continue to enforce the Agreement against Augusta and that, similarly,
Augusta shall have the right to continue to enforce the Agreement against Inland after the
consummation of the Transaction.
2. Except as provided herein, the Agreement shall remain in full force and effect.
3. Augusta and Inland acknowledge and agree that Buyer shall be a third party
beneficiary of this Consent and that this Consent may not be amended or modified in any manner
by the parties hereto without receiving Buyer’s prior written consent.
[Signature Page Follows]
2
IN WITNESS WHEREOF, the parties hereto have entered into this Consent as of the
date first above written, intending to be legally bound hereby.
AUGUSTA, GEORGIA INLAND SERVICE CORPORATION
By: By:
Name: Name:
Title: Title:
Attest:________________________________
Lena J. Bonner, Clerk of Commission
Date: ______________________
Schedule 1
See attached.
CONSENT
THIS CONSENT (this “Consent”) is made as of this ____ day of _______, 2016, by
and between Augusta, Georgia, a political subdivision of the state of Georgia (“Augusta”) and
Inland Service Corporation, an Oklahoma corporation (“Inland”).
R E C I T A L S
WHEREAS, Augusta and Inland are parties to that certain Augusta, Georgia Street
Sweeping Agreement, dated on or about November 9, 2012 (as may be amended from time to
time, the “Agreement”).
WHEREAS, Inland intends to enter into a transaction (the “Transaction”) pursuant to
which all of the equity interests in Inland will be sold to Bobcat North America, LLC, a
Delaware limited liability company (“Buyer”);
WHEREAS, Section 19.4 of the Agreement provides that a change in “Control” (as
defined in the Agreement) of Inland requires the Augusta’s prior written consent (the “Change
in Control”).
WHEREAS, it is a condition to the consummation of the Transaction that Augusta
consent to the Transaction and the resulting Change in Control resulting from the Transaction.
NOW, THEREFORE, and in consideration of the foregoing recitals, which are
incorporated herein, the mutual covenants and agreements herein contained, and other good and
valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties
hereto hereby agree as follows:
1. Augusta hereby (a) consents, in advance, to the Transaction and the resulting
Change in Control that will occur upon the consummation of the Transaction, (b) waives any
right to declare a breach of the Agreement by Inland resulting from the Change in Control that
will occur upon the consummation of the Transaction, and (c) agrees that (i) the Agreement is in
full force and effect, (ii) no default exists under the Agreement (or, if any such default does exist,
that Augusta is hereby waiving it) and (iii) the copy of the Agreement (together with all
amendments thereto) that is attached as Schedule 1 has not been amended, modified or
supplemented. Augusta’s consent to the Transaction and the resulting Change in Control that
will occur upon the consummation of the Transaction shall constitute Augusta’s agreement that
Inland shall be entitled to continue to enforce the Agreement against Augusta and that, similarly,
Augusta shall have the right to continue to enforce the Agreement against Inland after the
consummation of the Transaction.
2. Except as provided herein, the Agreement shall remain in full force and effect.
3. Augusta and Inland acknowledge and agree that Buyer shall be a third party
beneficiary of this Consent and that this Consent may not be amended or modified in any manner
by the parties hereto without receiving Buyer’s prior written consent.
[Signature Page Follows]
2
IN WITNESS WHEREOF, the parties hereto have entered into this Consent as of the
date first above written, intending to be legally bound hereby.
AUGUSTA, GEORGIA INLAND SERVICE CORPORATION
By: By:
Name: Name:
Title: Title:
Attest:________________________________
Lena J. Bonner, Clerk of Commission
Date: ______________________
Schedule 1
See attached.
CONSENT
THIS CONSENT (this “Consent”) is made as of this ____ day of _________, 2016, by
and between Augusta, Georgia, a political subdivision of the state of Georgia (“Augusta”) and
Inland Waste Solutions, LLC, a Delaware limited liability company (“Inland”).
R E C I T A L S
WHEREAS, Augusta and Inland are parties to that certain Front-Load Services
Agreement, dated as of January 21, 2014 (as may be amended from time to time, the
“Agreement”).
WHEREAS, Inland intends to enter into a transaction (the “Transaction”) pursuant to
which a majority of the equity interests in Inland will be sold to Bobcat North America, LLC, a
Delaware limited liability company (“Buyer”);
WHEREAS, Section 18.4 of the Agreement provides that a change in “Control” (as
defined in the Agreement) of Inland requires the Augusta’s prior written consent (the “Change
in Control”).
WHEREAS, it is a condition to the consummation of the Transaction that Augusta
consent to the Transaction and the resulting Change in Control resulting from the Transaction.
NOW, THEREFORE, and in consideration of the foregoing recitals, which are
incorporated herein, the mutual covenants and agreements herein contained, and other good and
valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties
hereto hereby agree as follows:
1. Augusta hereby (a) consents, in advance, to the Transaction and the resulting
Change in Control that will occur upon the consummation of the Transaction, (b) waives any
right to declare a breach of the Agreement by Inland resulting from the Change in Control that
will occur upon the consummation of the Transaction, and (c) agrees that (i) the Agreement is in
full force and effect, (ii) no default exists under the Agreement (or, if any such default does exist,
that Augusta is hereby waiving it) and (iii) the copy of the Agreement (together with all
amendments thereto) that is attached as Schedule 1 has not been amended, modified or
supplemented. Augusta’s consent to the Transaction and the resulting Change in Control that
will occur upon the consummation of the Transaction shall constitute Augusta’s agreement that
Inland shall be entitled to continue to enforce the Agreement against Augusta and that, similarly,
Augusta shall have the right to continue to enforce the Agreement against Inland after the
consummation of the Transaction.
2. Except as provided herein, the Agreement shall remain in full force and effect.
3. Augusta and Inland acknowledge and agree that Buyer shall be a third party
beneficiary of this Consent and that this Consent may not be amended or modified in any manner
by the parties hereto without receiving Buyer’s prior written consent.
[Signature Page Follows]
2
IN WITNESS WHEREOF, the parties hereto have entered into this Consent as of the
date first above written, intending to be legally bound hereby.
AUGUSTA, GEORGIA INLAND WASTE SOLUTIONS, LLC
By: By:
Name: Name:
Title: Title:
Attest:________________________________
Lena J. Bonner, Clerk of Commission
Date: ______________________
Schedule 1
See attached.
Commission Meeting Agenda
5/17/2016 2:00 PM
Motion for Condemnation
Department:Law
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right-of-way (Parcel 061-2-126-00-0) 519 Fairhope
Street. (Approved by Engineering Services Committee May 10,
2016)
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 1,579.41 sq. ft. for
permanent easement and 2,149.68 sq. ft. of temporary
construction easement. The appraised value is $705.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation. AGENDA DATE: April 26, 2016.
DEPARTMENT DIRECTOR_______________________
Funds are Available
in the Following
Accounts:
328-04-1110 211828101
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
Motion to authorize condemnation to acquire title of a portion of
Department:Law
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right-of-way (Parcel 061-1-155-00-0 612 Macon
Avenue. (Approved by Engineering Services Committee May
10, 2016)
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 300 sq. ft. for
permanent easement. The appraised value is $210.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
328-04-1110 211828101
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
Motion to authorize condemnation to acquire title of a portion of
Department:Law
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion
ofproperty for right-of-way (Parcel 061-1-159-00-0) 604 Macon
Avenue. (Approved by Engineering Services Committee May
10, 2016)
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 300 sq. ft. for
permanent easement. The appraised value is $210.00.
Analysis:Condemnation is necessary in order to acquire the required
property
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
328-04-1110 211828101
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
Motion to authorize condemnation to acquire title of a portion of
Department:Law
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion
ofproperty for right-of-way (Parcel 061-1-169-00-0) 713 Albany
Avenue. (Approved by Engineering Services Committee May
10, 2016)
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 89.74 sq. ft.
for temporary easement and 38.23 sq. ft. for Right of Way. The
appraised value is $47.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
328-04-1110 211828101
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
Motion to authorize condemnation to acquire title of a portion of
Department:Law
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right-of-way (Parcel 061-1-308-00-0) 704 Wallace
Street. (Approved by Engineering Services Committee May 10,
2016)
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 326.45 sq. ft. for
temporary construction easement. The appraised value is $33.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
328-04-1110 211828101
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Clerk of Commission
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Commission held May 4, 2016 and Special Called Meeting held
May 10, 2016.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/17/2016 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo