HomeMy WebLinkAbout2016-03-15-Meeting AgendaCommission Meeting Agenda
Commission Chamber
3/15/2016
2:00 PM
INVOCATION:Dr. Macie King, Associate Minister, Antioch Missionary Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
PRESENTATION(S)
A. Requested by Mayor Hardie Davis, Jr.
1. Dr. Samir Khleif- presentation about the Augusta
University Cancer Center.
2. Ban the Box –Fair Chance Hiring policy.
3. Georgia Cities Week - to be held across Georgia in
April Cities across Georgia are encouraged to
celebrate the 2016 Georgia Cities Week April 17-23
with the theme “Go To Town!”
4. Leadership Georgia - March program of Leadership
Georgia will be hosted in Augusta March 17-19
Leadership Georgia Program “One Georgia Stronger
Together –Innovate”
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B.Ms. Lynn G. Cobb, Richmond County Tax Commissioner's Office
regarding 2015 Customer Service Statistics.
Attachments
CONSENT AGENDA
(Items 1-28)
PLANNING
1. FINAL PLAT – MCCOYS CREEK, SECTION 5 - S-852 – A request
for concurrence with the Augusta Planning Commission to approve a
petition by James G. Swift and Associates, on behalf of Larry Prather,
Prather Construction Co., Inc., requesting final plat approval for McCoys
Creek, Section 5. This residential subdivision is located on Calumet
Drive, west of McCoys Creek Road and contains 32 lots. DISTRICT 3
Attachments
2. Z-16-11 – A request for concurrence with the Augusta Planning
Commission to approve with the conditions stated below; a petition by
E. W. Reece, on behalf of James E. Johnson Estate and Raes Creek
Church Cemetery, requesting a change of zoning from Zone A
(Agricultural) to Zone B-2 (General Business) affecting property
containing approximately 2.68 acres and known as 3729 Wrightsboro
Road and part of 3727-A Wrightsboro Road. Tax Map 040-0-013-05-
0 & part of 040-0-014-00-0 DISTRICT 3 1. The use of the property
shall be limited to a business park or those uses permitted in the current
A (Agriculture) Zone. 2. A recorded deed that shows the subdivision
and recombination of property identifying access to remainder of
property must be submitted before building permits shall be issued.
3. The existing cemetery shall be properly maintained in good condition
by the property owner(s), Rae’s Creek Church Cemetery and/or their
successors. 4. The access easement shall be extended to the cemetery
property to provide unobstructed access to the burial site. 5. Ensure that
the property complies with all aspects of the Tree Ordinance and
applicable landscaping standards. 6. The project site plan must comply
with any other ordinances and regulations in effect at the time of
construction. 7. Any new curb-cuts and necessary right-of-way and
easements for the site are subject to approval from the Augusta
Engineering Department. 8. The owner must provide public water and
sanitary sewer by extending the nearest public water and sewer line to
the subject property, following the guidelines and specifications of
Augusta Utilities.
Attachments
3. ZA-R-242 – A request for concurrence with the Augusta Planning
Commission to approve petition to amend the Comprehensive Zoning
Ordinance as follows: · Section 2 (Definitions) – add “Greenspace”,
“Open Space”, “Recreation Space” and “Street Lighting” · Section 3-A
– Outdoor/Street Lighting – new section to provide a regulatory strategy
for outdoor lighting · Section 3-B – Open Space/Recreation Area – new
section to provide open space consistent with the requirements set forth
in this section · Sections 4 Off-Street Parking and Loading - add
Attachments
Townhome/Patio Home Parking and amend One and Two-family and
restaurant parking requirements.
4. ZA-R-243 – A request for concurrence with the Augusta Planning
Commission to approve a petition to amend a the Comprehensive
Zoning Ordinance by amending Section 33-5 (b) – Powers of the Board
of Zoning Appeals by implementing guidelines and inspection criteria
for second living units approved under a medical hardship.
Attachments
PUBLIC SERVICES
5.Motion to approve the Lease Purchase of an Aircraft Refueler Truck for
Augusta Regional Airport in the amount of $290,955.00 over a ten (10)
year lease as approved by the Augusta Aviation Commission January 28,
2016. (Approved by Public Services Committee March 8, 2016)
Attachments
6.Motion to approve New Application: A. N. 16-14: request by Jimmy
Clarence Powell for an on premise consumption Liquor, Beer & Wine
License to be used in connection with WOB Augusta, LLC d/b/a/ World
of Beer restaurant located at 2819 Washington Road. There will be
Sunday Sales. District 7. Super District 10. (Approved by Public
Services Committee March 8, 2016)
Attachments
7.Motion to approve New Application: A.N. 16-15: request by A.
Jackson Brown for an on-premise consumption Liquor, Beer & Wine
License to be used in connection with Athletics Augusta
Restaurant located at 3629 A Walton Way Ext. The alcohol and
business license will not be issued prior to the issuance of the Certificate
of Occupancy or Letter of Completion for the building renovation to
include a full service kitchen and inside seating for a minimum of forty
(40) people District 7. Super District 10.(Approved by Public Services
Committee March 8, 2016)
Attachments
8.Motion to approve a request by Jan Scholer for Wild Wing Café located
at 3035 Washington Road for an Alcohol Special Event license for 6
days April 4 thru April 9, 2016. (Masters Week in the parking lot)
District 7. Super District 10. (Approved by Public Services
Committee March 8, 2016)
Attachments
9.Motion to approve a request by Michael Evertsen for Tin Lizzy's
Cantina located at 2821 Washington Road for an Alcohol Special Event
License for 7 days April 4 thru April 10, 2016. (Masters Week in the
parking lot) There will be Sunday Sales. District 7. Super District 10.
(Approved by Public Services Committee March 8, 2016)
Attachments
10.Motion to approve a request by Brett Althoff for Hooters of Augusta
located at 2834 Washington Road for an Alcohol Special Event License
for 9 days April 2 thru April 10, 2016. (Masters week in the parking lot)
There will be Sunday Sales. District 7. Super District 10. (Approved by
Public Services Committee March 8, 2016)
Attachments
11.Motion to approve Construction Change Order #2 in the amount of
$2,350,771.00 for Phase 2 of the Renovation of the Old Library for the
Public Defender’s Office by RW Allen, LLC. (Approved by Public
Services Committee March 8, 2016)
Attachments
12.Motion to approve a request by Alicia Moon Chong for a Therapeutic
Massage Operators License to be used in connection with Josa Massage
& Spa located at 4110 Windsor Spring Road Ste G 201. District 6.
Super District 10. (Approved by Public Services Committee March 8,
2016)
Attachments
PUBLIC SAFETY
13.Motion to approve Agreement with Active Network to replace CLASS
Software. (Approved by Public Safety Committee March 8, 2016)
Attachments
14.Motion to amend Section 1-3-44 of the Augusta Georgia Code relating to
the Launching and Operation of Drones and Model Aircraft and for other
purposes. (Approved by the Commission March 1, 2016 - second
reading)
Attachments
15.Motion to authorize award of Bid Item #16-084 Firefigher Safety
Clothing to Ten-8 Fire & Safety subject to final contract negotiations and
to authorize the Mayor to execute such finally negotiated
Attachments
contract. (Approved by Public Safety Committee March 8, 2016)
16.Motion to approve a Mutual Aide Agreement with the Savannah River
Site Fire Department and to authorize the Mayor to execute the
appropriate documents. (Approved by Public Safety Committee
March 8, 2016)
Attachments
17.Motion to approve annual maintenance addendum with Motorola, Inc.
for ongoing support of PremierCSR Software. (Approved by Public
Safety Committee March 8, 2016)
Attachments
18.Motion to approve entering into a Statewide Mutual Aid and Assistance
Agreement with GEMA to support all-hazards emergency management
missions and to authorize the Mayor to execute the appropriate
documents. (Approved by Public Safety Committee March 8,
2016)
Attachments
FINANCE
19.Motion to approve Augusta Utilities – Construction and Maintenance
Division request to replace a 6 inch pump which was stolen. (Approved
by Finance Committee March 8, 2016)
Attachments
20.Motion to approve the purchase of 1 pickup truck for Augusta Regional
Airport. (Bid Item 15-161) (Approved by Finance Committee March
8, 2016)
Attachments
21.Motion to approve the refund of property taxes paid by Garden City
Rescue Mission in Augusta, Georgia in the amount of $6,650.50 parcels
046-2-162-00-0;047-3-102-00-0;046-4-100-00-0;046-4-099-00-0.
(Approved by Finance Committee March 8, 2016)
Attachments
ENGINEERING SERVICES
22.Motion to approve Central of Georgia Railroad Crossing NFS No.
1208808. (Approved by Engineering Services Committee March 8,
2016)
Attachments
23.Motion to approve CSX Railroad Crossing CSX736344. (Approved by
Engineering Services Committee March 8, 2016)
Attachments
24.Motion to approve Beautification Agreement and Art The Box
Agreement for New Berckmans Road. (Approved by Engineering
Services Committee March 8, 2016)
Attachments
25.Motion to approve award of Construction Contract to Blair Construction
in the amount of $127,008 for the Municipal Building Off Street Parking
Project. Award is contingent upon receipt of signed contracts and proper
bonds as requested by AED. (Bid Item 15-237 (Approved by
Engineering Services Committee March 8, 2016) )
Attachments
26.Motion to approve for RFP # 15-190 for Office Janitorial Services for
Utilities. (Approved by Engineering Services Committee March 8,
2016)
Attachments
27.Motion to approve the Storm Water Credit Manual with all education
credits having a life cycle of twenty-four months and provisional credits
without documentation of existing storm water facilities until December
31, 2017 subject to the approval of AMEC, Foster, Wheeler and the
Engineering Department. (Approved by Engineering Services
Committee March 8, 2016)
Attachments
PETITIONS AND COMMUNICATIONS
28.Motion to approve the minutes of the regular meeting of the
Commission held February March 1, 2016 and Special Called Meeting
held March 8, 2016.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
3/15/2016
AUGUSTA COMMISSION
REGULAR AGENDA
3/15/2016
(Items 29-37)
PUBLIC SERVICES
29.Motion to approve tasking the Administrator with identifying a funding
source for the project to install solar panels on the roof of the Public
Defenders Building. (No recommendation from Public Services
Committee March 8, 2016)
Attachments
ADMINISTRATIVE SERVICES
30.Motion to adopt by Resolution the FY 2016 Annual Action Plan for the
following programs funded by the U.S. Department of Housing and
Urban Development (HUD): Community Development Block Grant
(CDBG) Program, Home Investment Partnerships (HOME) Program,
Emergency Solutions Grant (ESG) Program, Housing Opportunities for
Persons with AIDS (HOPWA) Program. (Originally Approved by
Commission on October 6, 2015). (No recommendation from
Administrative Services Committee March 8, 2016)
Attachments
31.Discuss establishing the process for the selection of bond attorneys.
(Requested by Commissioner Marion Williams) (No
recommendation from Administrative Services Committee March 8,
2016)
Attachments
32.Discuss the process for directing the General Counsel to craft
proposed ordinances. (Requested by Commissioner Marion Williams)
(No recommendation from Administrative Services Committee
March 8, 2016)
Attachments
33.Receive a report from the Administrator regarding Commission action
taken on March 1, 2016 tasking the Administrator with determining
whether the International Association of Fire Fighters Local 3357 is a
certified union and to bring in any bylaws or minutes that they have.
(Requested by Commissioner Bill Lockett)
Attachments
Upcoming Meetings
www.augustaga.gov
PUBLIC SAFETY
34.Present the Information Technology 2015 Annual Report. Attachments
ENGINEERING SERVICES
35.Discuss the Georgia Power Company's Advanced Solar Initiative-Prime
Distributed Generation Solar Agreement GPC-22431.
Attachments
APPOINTMENT(S)
36."It is the consensus of the commissioners in Super District 10 to
reappoint Charles Smith to the Board of Tax Assessors as Chairman."
(Requested by Mayor Pro Tem Grady Smith)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
37.Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
3/15/2016 2:00 PM
Invocation
Department:
Department:
Caption: Dr. Macie King, Associate Minister, Antioch Missionary
Baptist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
Mayor's Office
Department:Mayor's Office
Department:Mayor's Office
Caption: Requested by Mayor Hardie Davis, Jr.
1. Dr. Samir Khleif- presentation about the Augusta
University Cancer Center.
2. Ban the Box –Fair Chance Hiring policy.
3. Georgia Cities Week - to be held across Georgia in
April Cities across Georgia are encouraged to
celebrate the 2016 Georgia Cities Week April 17-23
with the theme “Go To Town!”
4. Leadership Georgia - March program of Leadership
Georgia will be hosted in Augusta March 17-19
Leadership Georgia Program “One Georgia Stronger
Together –Innovate”
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
Cover Memo
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
Tax Commissioners Office
Department:
Department:
Caption:Ms. Lynn G. Cobb, Richmond County Tax Commissioner's Office
regarding 2015 Customer Service Statistics.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
commission meetings: First and third ruesdays of each month - 2:00 p.m.committee meetings: second and last Mondays of each month - r2:45io i:05 p.m.
commission/committee: (prease check one and insert meeting date)
Commission Date of Meet i"e k -15 , I U
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
contact Information for Individuar/presenter Making the Request:
Name:
Address:
Telephone N
Fax Number:
E-Mail
Public Safety Committee
Public Services Committee
Administrative Services Committee
Engineering Services Committee
Finance Committee
opic of DiscussioLto be place{
Please send this request form to the following address:
Ms. Lena J. Bonner
Clerk of Commission
Room 806 Municipal Building
530 Greene Street
Augusta, GA 30901
Telephone Number: 7 06-A2l-lt2[
Fax Number: 70d-t2t-ft3g
E-Mail Address: Ibonner@augustaga.gov
Requests may be faxed, e'mailed or delivered in penson and must be received in the Clerk,soffice no later than S:fi) p.m. on the wednesday preceding the Commission meeting and5:00 p.m. on the Tuesday preceding the Commitiee meeting"of the f"U"*f"i *e"f" A fiv".minute time limit will be allowed for presentations.
Commission Meeting Agenda
3/15/2016 2:00 PM
Final Plat - McCoys Creek Section 5
Department:Planning Commission
Department:Planning Commission
Caption: FINAL PLAT –MCCOYS CREEK, SECTION 5 - S-852 –A
request for concurrence with the Augusta Planning Commission to
approve a petition by James G. Swift and Associates, on behalf of
Larry Prather, Prather Construction Co., Inc., requesting final plat
approval for McCoys Creek, Section 5. This residential
subdivision is located on Calumet Drive, west of McCoys Creek
Road and contains 32 lots. DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
Z-16-11
Department:Planning Commission
Department:Planning Commission
Caption: Z-16-11 –A request for concurrence with the Augusta Planning
Commission to approve with the conditions stated below; a
petition by E. W. Reece, on behalf of James E. Johnson Estate and
Raes Creek Church Cemetery, requesting a change of zoning from
Zone A (Agricultural) to Zone B-2 (General Business) affecting
property containing approximately 2.68 acres and known as 3729
Wrightsboro Road and part of 3727-A Wrightsboro Road. Tax
Map 040-0-013-05-0 & part of 040-0-014-00-0 DISTRICT 3
1. The use of the property shall be limited to a business park or
those uses permitted in the current A (Agriculture) Zone. 2. A
recorded deed that shows the subdivision and recombination of
property identifying access to remainder of property must be
submitted before building permits shall be issued. 3. The existing
cemetery shall be properly maintained in good condition by the
property owner(s), Rae’s Creek Church Cemetery and/or their
successors. 4. The access easement shall be extended to the
cemetery property to provide unobstructed access to the burial
site. 5. Ensure that the property complies with all aspects of the
Tree Ordinance and applicable landscaping standards. 6. The
project site plan must comply with any other ordinances and
regulations in effect at the time of construction. 7. Any new curb-
cuts and necessary right-of-way and easements for the site are
subject to approval from the Augusta Engineering Department.
8. The owner must provide public water and sanitary sewer by
extending the nearest public water and sewer line to the subject
property, following the guidelines and specifications of Augusta
Utilities.
Background:
Analysis:
Financial Impact:Cover Memo
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
ZA-R-242
Department:Planning Commission
Department:Planning Commission
Caption: ZA-R-242 –A request for concurrence with the Augusta Planning
Commission to approve petition to amend the Comprehensive
Zoning Ordinance as follows: · Section 2 (Definitions) –add
“Greenspace”, “Open Space”, “Recreation Space” and “Street
Lighting” · Section 3-A –Outdoor/Street Lighting –new section to
provide a regulatory strategy for outdoor lighting · Section 3-B –
Open Space/Recreation Area –new section to provide open space
consistent with the requirements set forth in this section · Sections
4 Off-Street Parking and Loading - add Townhome/Patio Home
Parking and amend One and Two-family and restaurant parking
requirements.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
ZA-R-243
Department:Planning Commission
Department:Planning Commission
Caption: ZA-R-243 –A request for concurrence with the Augusta Planning
Commission to approve a petition to amend a the Comprehensive
Zoning Ordinance by amending Section 33-5 (b) –Powers of the
Board of Zoning Appeals by implementing guidelines and
inspection criteria for second living units approved under a
medical hardship.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
AIRCRAFT FUELER WITH LIFT PLATFORM BID /LEASE PURCHASE
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve the Lease Purchase of an Aircraft Refueler
Truck for Augusta Regional Airport in the amount of $290,955.00
over a ten (10) year lease as approved by the Augusta Aviation
Commission January 28, 2016. (Approved by Public Services
Committee March 8, 2016)
Background:The airport’s last new fuel truck purchase was completed in 2009.
Recently three trucks have been retired due to age, obsolete parts
or a costly major overhaul. As a result, the airport collaborated
with the Augusta Procurement Department to solicit bids for a
new aircraft refueler. Seven (7) companies were invited to bid but
Garsite LLC was the only compliant bidder. Additionally, this
vehicle meets all requirements stipulated in the specification. Bid
tabulations are attached.
Analysis:The vehicle was approved for replacement in the 2016 budget as a
lease/purchase with a $30,000.00 annual payment utilizing a ten
year amortization schedule. Procurement has reviewed the bid and
concurs with the selection of Garsite for a 10 year lease/purchase
for the replacement of an aircraft refueler with left deck for a total
cost of $290,955.00.
Financial Impact:290,955.00 over a ten (10) year lease period.
Alternatives:Deny request.
Recommendation:Approve request by the Augusta Aviation Commission to
purchase an aircraft refueler from Garsite LLC at a total cost of
$290,955.00 over a ten (10) year lease period.
Funds are Available
in the Following 551 08 1206 5421110 Cover Memo
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Application: A. N. 16-14: request by
Jimmy Clarence Powell for an on premise consumption Liquor,
Beer & Wine License to be used in connection with WOB
Augusta, LLC d/b/a/ World of Beer restaurant located at 2819
Washington Road. There will be Sunday Sales. District 7. Super
District 10. (Approved by Public Services Committee March 8,
2016)
Background:This is a New Application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $5,715.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The R.C.S.O.
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Application: A.N. 16-15: request by A.
Jackson Brown for an on-premise consumption Liquor, Beer &
Wine License to be used in connection with Athletics Augusta
Restaurant located at 3629 A Walton Way Ext. The alcohol and
business license will not be issued prior to the issuance of the
Certificate of Occupancy or Letter of Completion for the building
renovation to include a full service kitchen and inside seating for a
minimum of forty (40) people District 7. Super District 10.
(Approved by Public Services Committee March 8, 2016)
Background:This is a New Application. NOTE: The Alcohol and Business
License will not be issued prior to the issuance of a Certificate of
Occupancy/Letter of Completion for the building renovation to
include a full service kitchen and inside seating for a minimum of
40 people.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4,445.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The
R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
Cover Memo
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
Alcohol Special Event Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve a request by Jan Scholer for Wild Wing Café
located at 3035 Washington Road for an Alcohol Special Event
license for 6 days April 4 thru April 9, 2016. (Masters Week in
the parking lot) District 7. Super District 10. (Approved by
Public Services Committee March 8, 2016)
Background:This is a Masters Week Event.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $600.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The
R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
Alcohol Special Event Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve a request by Michael Evertsen for Tin Lizzy's
Cantina located at 2821 Washington Road for an Alcohol Special
Event License for 7 days April 4 thru April 10, 2016. (Masters
Week in the parking lot) There will be Sunday Sales. District 7.
Super District 10. (Approved by Public Services Committee
March 8, 2016)
Background:This is a Masters Week Event.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $700.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The
R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
Alcohol Special Event Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve a request by Brett Althoff for Hooters of
Augusta located at 2834 Washington Road for an Alcohol Special
Event License for 9 days April 2 thru April 10, 2016. (Masters
week in the parking lot) There will be Sunday Sales. District 7.
Super District 10. (Approved by Public Services Committee
March 8, 2016)
Background:This is a Masters Week Event.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,100.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The
R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
Design/Build Renovation of Former Augusta Library for Augusta, Public Defender’s Office, RFP #15-
131
Department:Recreation, Parks, and Facilities - Facilities
Department:Recreation, Parks, and Facilities - Facilities
Caption:Motion to approve Construction Change Order #2 in the amount
of $2,350,771.00 for Phase 2 of the Renovation of the Old Library
for the Public Defender’s Office by RW Allen, LLC. (Approved
by Public Services Committee March 8, 2016)
Background:On June 2, 2015, the Commission approved award to RW Allen,
LLC for Phase I of the Design/Build Renovation of the Former
Augusta Library for AUD. Phase 1 included design, demolition,
asbestos abatement and construction of a new roof, for a not-to-
exceed amount of $1,394,174.00. Phase 2 of the project was to be
awarded when this work was complete. After Phase 1 of the
project was underway, the former AT&T building at 452 Walker
Street became available and was subsequently purchased by
Augusta Utilities for use by Augusta Utilities and Augusta
Engineering Departments. The acquisition of this property
afforded the opportunity to make the old library available for use
by the Public Defender’s office, a decision endorsed by the
Commission, and funds were requested for this project in the
amount of $5.5 million in SPLOST VII, for which $ 5 million was
ultimately approved. From this budget, it was estimated that AUD
could be reimbursed for its sunk costs, and the facility renovations
could be completed for use by the Public Defender’s office. On
November 17, 2015, the Commission approved Change Order 1,
in the amount of $803,817.00, authorizing the contractor to move
forward with a scope of work designated as Phase 1b. This
resulted in a revised project budget of $2,197,991.00 and
permitted construction progress to continue while necessary
adjustments to the plans and scope could be made to make the
building suitable for use by the Public Defender, minimizing
potential costs due to project delays.
Analysis:Augusta Facilities, the Public Defender, and Augusta Utilities
Department met with management from RW Allen, LLC as well
Cover Memo
as Studio 3 Design the construction management team for this
project, to negotiate scope and pricing. The Public Defender has
been very frugal in their space planning, finish selection and stuck
with what is essential to providing services to their clients in the
most effective and efficient means possible. The pricing for
services by RW Allen, LLC was found to be fair and reasonable.
Financial Impact:Change order adds $2,350,771.00 to the contract. The updated
contract value will be $4,548,762.00. Furniture, fixtures and
equipment will need to be acquired via a lease-purchase
agreement, or other alternative, if the remaining project funds are
to reimburse AUD for its sunk costs.
Alternatives:No alternatives are recommended.
Recommendation:Approve Construction Change Order #2 in the amount of
$2,350,771.00 for Phase 2 of the Renovation of the Old Library
for the Public Defender’s Office by RW Allen, LLC.
Funds are Available
in the Following
Accounts:
Funds are available in account 512-04-3490. AUD will be
reimbursed when the construction project is completed from funds
allocated in SPLOST VII. Funding from this renovation is to be
provided by bond proceeds as approved by commission on
February 16, 2016.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
1015 Broad Street | Augusta, Georgia 30901
Office 706.733.2800 | Fax 706.733.3879 | www.rwallen.com
Construction Services
February 24, 2016
Mr. Rick Acree Facilities Manager
Augusta Recreation Parks and Facilities
2027 Lumpkin Road
Augusta, Georgia 30916-5605 RE: AUGUSTA PUBLIC DEFENDERS OFFICE – CHANGE ORDER #2
Rick,
We appreciate the opportunity to work with the City of Augusta and the Public Defender’s Office on this very exciting project.
Below please find the current proposed project costs based on the most recent set
of design documents from Studio 3 Design Group entitled “Law Offices of the Public Defender” dated 12-11-15 (with Revision 1 dates of 1-6-16).
Based on this, as well as the attached supporting documents, we propose the
following total costs to complete the project:
Description Date +/- Amount
Phase I - Design / Build
Renovation of Former Augusta
Library (for the Augusta Utilities
Department)
Approved by Commission
6-2-15, Item #21
$1,394,174
CO #1 – Construction for Phase I
Design / Build Renovations of
Former Augusta Library (for the Augusta Utilities Department)
Approved by Commission
11-17-15, Item #20
+ $803,817
Building tenant changed from Augusta Utilities Department to Augusta Richmond County Law Offices of the Public Defender
Proposed CO #2 - Cost to complete remainder of project for
the Augusta Law Offices of the
Public Defender
(includes accepted Cost Options
dated 2-12-16)
+ $2,350,771
Total Estimated Project Cost = $4,548,762
1015 Broad Street | Augusta, Georgia 30901
Office 706.733.2800 | Fax 706.733.3879 | www.rwallen.com
Construction Services
Should you have any questions or need any additional information, please let us
know. Sincerely,
R.W. Allen, LLC
Branan Ruffin
Project Estimator
Cc: Jim Cely – RWA
Attachments: Estimate Presentation dated 2-15-16 Scope of Work / Clarifications dated 2-15-16
Cost Options Summary Table dated 2-12-16 Augusta, Georgia Purchase Order P262045 dated 6-9-15
Commission Meeting Agenda
3/15/2016 2:00 PM
Therapeutic Massage Operators License
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve a request by Alicia Moon Chong for a
Therapeutic Massage Operators License to be used in connection
with Josa Massage & Spa located at 4110 Windsor Spring Road
Ste G 201. District 6. Super District 10. (Approved by Public
Services Committee March 8, 2016)
Background:This is a New Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Ordinance regulating Therapeutic Massage.
Financial Impact:The applicant will pay a fee of $141.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The
R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
Active Network Software Upgrade
Department:Information Technology
Department:Information Technology
Caption:Motion to approve Agreement with Active Network to replace
CLASS Software. (Approved by Public Safety Committee
March 8, 2016)
Background:CLASS Software, manufactured by Active Network, is a software
tool that is used to track registrations to Recreation programs and
activities, as well as manage rental of Recreation parks and other
venues. Augusta has been using CLASS since 2008 and has been
very satisfied with the software. Active Network has made the
decision to change their business model so that their software is
offered exclusively as a Software-as-a-Service (SAAS), which
means that it is hosted by the company on their own servers and
using their own databases. The new solution is called
ACTIVENet. Augusta’s connection to the software would be
strictly through the internet and the software and hardware
components would no longer be housed on-site at Augusta.
Analysis:Augusta Recreation, Parks, and Facilities staff members have
participated in a process over the last two years in which they
have seen the growth of the new ACTIVENet software. This has
involved multiple demonstrations and conference calls with
Active Network staff regarding the process of moving forward.
The ACTIVENet software will perform the same functions for the
Recreation, Parks, and Facilities Department that the CLASS
software does now. The Active Network has updated the interface
and taken the best features of the old software to incorporate into
their new solution, so the existing users of the software will have
some familiarity with the tools and functions. Additionally,
support for the new software will essentially be the same as it is
now. Recreation, Parks, and Facilities Department would like to
move forward with the implementation of the new software.
Remaining on the existing software platform is not an option
because the Active Network’s will no longer support CLASS
software after 2017. The CLASS software reaches end-of-life in
Cover Memo
November 2017. The agreement with Active Network is for an
initial term of three (3) years, and can be renewed for additional
three-year terms if Augusta desires.
Financial Impact:The vendor is waiving $30,000 in licensing fees as a “loyalty
discount” so the project will cost $10,125 for implementation
($2,800 for technical services plus $293 for each credit card reader
(25) that we intend to purchase to be compliant with chip-and-pin
technology). There will no longer be an annual maintenance fee
paid by the city, but there will be a usage fee based on our
revenue. The fee is currently estimated at $34,975.62 per year,
which would be paid out of the Recreation operating budget.
Alternatives:N/A
Recommendation:Approve Agreement with Active Network to replace CLASS
Software
Funds are Available
in the Following
Accounts:
272015410.5424220 IT Capital for licensing and equipment
Recreation 2016 Operating Budget (following implementation)
REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Service Agreement
Contract #[01410012]
This Service Agreement (“Agreement”) is made effective as of [ , 2016] (the “Effective Date”) and entered into between Active Network,
LLC (“Active” or “we” or “us”) and [Augusta, Georgia] (“you” or “your” or “Client”). The parties agree as follows: 1. Services. Active will provide services and support (“Services”) related to events, camps, licenses, classes, tickets, contests, permits, facility/equipment use, transactions, sales, memberships, reservations, donations, and/or activities (together, “Events”), including without limitation access to its software as a solution
product (“Software”). The features, services, options, and fees may be described more fully on web pages describing the Software and Services, and/or in an
applicable schedule, quote, pricing form, order form, or similar document (each, a “Schedule”). From time to time, the parties may enter into new Schedules.
Each Schedule will be generated by Active, reference this Agreement or the Contract Number above (if applicable), must be signed by Client, and will be governed by and incorporated into this Agreement. You agree to cooperate with us and to provide us with certain information relating to your organization as necessary for us to provide the Software and Services. Software provided under this Agreement is deemed delivered when access is made available to you. 2. License to Intellectual Property/Promotion. a) Active retains all right, title, and interest in and to its Software and Services and any underlying software subject
to the limited license in this Agreement.
b) Active hereby grants to you a limited, non-exclusive, non-transferable, non-sublicensable license during the term of this Agreement (i) to use the Software and
Services for the purposes of offering, promoting, managing, tracking, and collecting fees in connection with your Event(s) solely in accordance with the Schedule and this Agreement, and (ii) to display, reproduce, distribute, and transmit in digital form Active’s name and logo solely for the purposes set forth in this Section 2. You hereby grant to Active a limited license to use information provided by you relating to your organization and Event, which may include content regarding the
Event, your organization’s name, trademarks, service marks, and logo, solely in connection with the promotion of your organization or Events and the Services
that we provide. All rights not expressly granted herein are reserved.
c) You will make reasonable efforts to promote and encourage the use and availability of the Software in connection with the promotion of Events. You will
include Active’s name and logo in newsletters, printed registration forms or mailings provided by you to prospective participants (e.g., by inserting the following statement in any online or print media related to your Event: “Online Registration by Active.com”). During the term of this Agreement, Active will be the sole and
exclusive provider of registration software and other services similar to the Software and Services provided to Client hereunder for all of Client’s Events for which
registration begins during the term of this Agreement. Client expressly understands and agrees that the exclusivity set forth in this Section is consideration in
exchange for the pricing and other benefits being provided to Client hereunder..
d) Subject to the ethics provisions of your Code of Ordinances You agree to receive notifications regarding free product, promotional items, and giveaways at your Event(s) or facility(ies), but you may opt not to receive the items. Users who register for, sign up, or otherwise use the Services in connection with Events (“End Users”) may opt-in to receive information, items, or promotions/deals from Active or other third parties, in which case, Active or such third party will be
responsible for fulfillment and for providing customer service for any such offers.
e) Client shall: (i) not reverse engineer, disassemble, modify, incorporate into or with other software, or decompile any Software or prepare derivative works
thereof; (ii) not copy, modify, transfer, display, or use any portion of the Software or Services except as expressly authorized in this Agreement or in the applicable documentation; (iii) not contest or do or aid others in contesting or doing anything which impairs the validity of any proprietary or intellectual property rights, title, or interest of Active in and to any Software or Services; (iv) not use the Software to transmit, publish, or distribute any material or information: (1) for which Client does not have all necessary rights and licenses, including any material or information that infringes, violates, or misappropriates the intellectual
property rights of any third party; (2) that contains a computer virus or other code, files, or programs designed to disrupt or interfere with the functioning of the
Software; (3) that is inaccurate or misleading; or (4) that is or that may reasonably be perceived as being harmful, threatening, offensive, obscene, or otherwise
objectionable; (v) not attempt to gain access to any systems or networks that connect thereto except for the express purpose of using the Software for their intended use; (vi) not rent, lease, sublicense, resell, or provide access to the Software on a time-share or service bureau basis; (vii) not engage in any activity that interferes with or disrupts the Software or Services; (vii) not obliterate, alter, or remove any proprietary or intellectual property notices from the Software or
Services; (ix) use the Software and Services exclusively for authorized and legal purposes, consistent with all applicable laws, regulations, and the rights of
others; (x) not take any steps to avoid or defeat the purpose of security measures associated with the Software and Service, such as sharing of login and
password information, or attempt to circumvent any use restrictions.
f) The Software may include encryption software or other encryption technologies that may be controlled for import, export, or purposes under the laws and regulations of the countries and/or territories in which the Software and Services are used (“Applicable Law”). Client may not export, re-export, or assist or
facilitate in any manner the export or re-export of, any portion of the Software, as determined by Applicable Law under which Client operates: (i) to any country
on Canada’s Area Control List; (ii) to any country subject to UN Security Council embargo or action; (iii) contrary to Canada’s Export Control List Item 5505; (iv)
to countries subject to U.S. economic sanctions and embargoes; and (v) to persons or entities prohibited from receiving U.S. exports or U.S.-origin items,
including, to any person or entity appearing on the Office of Foreign Assets Control's Specially Designated Nationals and Blocked Persons List or the Bureau of Industry and Security's Denied Persons List. Client hereby represents and covenants that: (a) to the best of Client’s knowledge, Client is eligible to access the Software under Applicable Law; (b) Client will import, export, or re-export the Software to, or use or access the Software in, any country or territory only in
accordance with Applicable Law; and (c) Client will ensure that End Users use the Software in accordance with the foregoing restrictions.
3. Information Collection. Active collects certain information from End Users. You may login to our data management system to access End User information
relevant to an Event. You are responsible for the security of your login information and for the use or misuse of such information. You will immediately disable a
user’s access who is using the Software or Services on your behalf or notify Active in writing if any such user is no longer authorized or is using such information without your consent. Active may rely, without independent verification, on such notice, and Client, inclusive of Client’s parent, subsidiary and affiliated entities, as applicable, and each of their respective officers, directors, managers, shareholders, owners, agents, employees, contractors, and representatives covenant
not to sue and agree to defend, indemnify, and hold harmless Active from any claims arising from Active providing, denying, suspending, or modifying access to
or use of the Software and Services of any individual as directed by Client or by someone who Active reasonably, under the circumstances, believes is
authorized to act on behalf of Client. In the event of any dispute between two or more parties as to account ownership, you agree that Active will be the sole arbiter of such dispute in its sole discretion and that Active’s decision (which may include termination or suspension of any account subject to dispute) will be final and binding on all parties. You agree not to use the Software or Services to collect or elicit (a) any special categories of data (as defined in the European Union
Data Protection Directive, as may be amended from time to time), including, but not limited to, data revealing racial or ethnic origin, political opinions, or religious
or other beliefs, trade-union membership, as well as personal data concerning health or sexual life or criminal convictions other than as expressly directed by
Active, and in such event, only in pre-defined fields within the Software that are intended for that purpose; or (b) credit card information other than in pre-defined
fields within the Software that are intended for that purpose. Both parties agree to use the collected information in compliance with (i) all applicable laws, rules and regulations, including, without limitation, those governing privacy (e.g., by including an appropriate CAN-SPAM opt out mechanism in email communications)
Services Agreement
2
Version: 03/21/15
and the use of credit card data (e.g., using credit card information only for purposes authorized by the cardholder); (ii) applicable credit card network rules and Payment Card Industry Data Security Standards; and (iii) Active’s privacy policy, as published on its website or otherwise provided by Active from time to time.
4. Fees. a) Client will pay the fees as more fully described in the applicable Schedule. Unless otherwise set forth on the applicable Schedule, Active will charge
registration fees to individuals who register for the Events online, and will process and collect such fees as a merchant of record according to the card networks.
On a bi-weekly basis, unless otherwise set forth in the applicable Schedule, Active will pay you sums due you based on the total fees collected, net of Active’s service fees as set forth in the applicable Schedule and any other deductions provided herein. The applicable currency will be set forth on the Schedule. b) Active may suspend its performance hereunder, including remitting payments, or terminate this Agreement in the event it reasonably believes that your use of
the Software or Services is not in compliance with applicable law or this Agreement, is fraudulent, or is otherwise suspect, or if there is a dispute as to the legal
authority of a Customer-associated party to perform hereunder. If Active reasonably believes that a transaction may be fraudulent or otherwise contrary to law,
Active may issue an invoice or offset an equivalent amount from your account or any payment Active owes to you and return the value to the End User (as set
forth below) and if sufficient funds are not available, you must reimburse Active on demand. Active will notify you prior to the release of such invoice of the reason for such offset provided that it is lawful to do so. c) Any minimum volume commitment will be set forth in the applicable Schedule. The minimum volume calculation will begin on the date of the first live
operational use of the Software for the Event(s) (“Go-Live Date”). If the Schedule indicates that you are paying on a subscription basis, you will be invoiced for
the first year of subscription fees upon the Go-Live Date, with subsequent annual subscription fees being invoiced upon each anniversary of Go-Live Date.
d) If (i) you fail to meet an agreed upon minimum volume commitment as set forth in a Schedule; (ii) there are any overdue amounts owed by you; or (iii) there
are returned charges or items, including those resulting from any error or complaint related to an Event, Active has the right to charge fees owed to Active by you by issuing an invoice, or by offsetting the deficiency from any account balance you maintain with Active or any payment Active owes you.
e) All amounts owed by you that are not directly collected by Active from End Users are due from you within thirty (30) days from either (i) the end of the
remittance cycle during which the fees accrued (if related to registrations) or (ii) the date of the applicable invoice. These fees are displayed on your account
statement. Past due fees shall accrue interest at the lesser of the annual rate of ten percent (10%) per annum or the maximum amount permitted by applicable
law. In the event of delay in paying a fee, you agree to reimburse Active for any fees incurred in its collection efforts. Active may suspend or deactivate your account, including suspending its performance and obligation to remit payments hereunder, if your account is more than thirty (30) days past due. f) Active may modify the fees once per calendar year, provided that any increase will not exceed ten percent (10%) over the then-current fees.
g) You are solely responsible for, and will pay, any and all use, excise, sales or privilege taxes, duties, value added taxes, fees, assessments, or similar liabilities,
chargeable by a governmental authority (collectively, “Taxes”) as a result of any Software or Service provided under this Agreement. Taxes on Active’s net
income are excluded. h) All fees described in the applicable Schedule are in consideration of the Software and Services that Active provides. Active and Client acknowledge that certain credit card network rules and laws prohibit imposing a surcharge that is based on the type of payment method used (e.g., having a different fee for the use of a credit card vs. debit card), and therefore, each agrees not to impose such a surcharge on any end user.
i) In the event you are entering into this Agreement and using the Services for the benefit of a third-party Event or organization (“Third Party Beneficiary”), you
agree that we may remit amounts directly to the Third Party Beneficiary identified by you. In addition, you agree to include provisions in your agreement with such
Third Party Beneficiary that are at least as protective of Active as Sections 5 and 6 herein. Should you fail to include such provisions in your contract with the
Third Party Beneficiary and the failure results in costs or damages to Active, you agree to defend, indemnify, and hold Active harmless from any such costs and damages, including, without limitation, reasonable attorneys’ fees. In addition, you agree to be responsible and liable for each Third Party Beneficiary’s compliance with the terms and conditions of this Agreement.
j) It is your responsibility to notify End Users of your refund policy. You must ensure that your refund policies are consistent with this Agreement. You agree that
all fees for a given Event are earned by you only following either the conclusion or delivery of the applicable Event (as applicable) and all amounts ultimately due
to you will be net of all service fees, reversals, refunds, disputed charges, chargebacks and other deductions, whether due to customer complaints, allegations of
fraud, discrepancies related to the applicable Event or otherwise. No payments shall be made to you with respect to any Event that is cancelled. If payments have already been made by Active to you for a cancelled Event or if
Active reasonably determines that it is prudent or otherwise necessary to pay a refund to or honor a chargeback request from an End User, Active may issue an
invoice or offset an equivalent amount from your account or payment owed by Active to you and return the value to the End User, and if sufficient funds are not
available, you must reimburse Active on demand. Active will notify you of the reason for such offset provided that it is lawful to do so.
5. Disclaimer of Warranty/Limitation of Liability. ACTIVE EXPRESSLY DISCLAIMS ANY WARRANTY THAT THE USE OF THE SOFTWARE OR SERVICES WILL BE UNINTERRUPTED OR ERROR FREE OR THAT THE SOFTWARE OR SERVICES WILL MEET YOUR REQUIREMENTS. SOFTWARE AND SERVICES ARE PROVIDED TO YOU ON AN “AS-IS” BASIS WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING
WITHOUT LIMITATION WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. ACTIVE SHALL NOT BE LIABLE FOR
INDIRECT DAMAGES OR LOSSES (IN CONTRACT, TORT, OR OTHERWISE), INCLUDING BUT NOT LIMITED TO DAMAGES FOR LOST PROFITS, LOST
SAVINGS, COST OF REPLACEMENT SERVICES, LOST DATA, LOSS OF USE OF INFORMATION OR SERVICES, OR ANY INCIDENTAL, CONSEQUENTIAL, EXEMPLARY, PUNITIVE, OR SPECIAL DAMAGES. ACTIVE’S TOTAL AGGREGATE LIABILITY FOR ALL MATTERS ARISING FROM OR RELATED TO THIS AGREEMENT IS LIMITED TO THE AMOUNT OF FEES ACTUALLY PAID BY YOU AS CONSIDERATION FOR THE SOFTWARE AND SERVICES GIVING RISE TO SUCH CLAIMS DURING THE TWELVE (12) MONTH PERIOD PRECEDING THE DATE ON WHICH THE FIRST CAUSE
OF ACTION AROSE.
6. Indemnification. a) Active shall defend, settle, and pay damages (including reasonable attorneys’ fees) (“Damages”) relating to any third party claim, demand,
cause of action or proceedings (whether threatened, asserted, or filed) (“Claims”) against Client to the extent that such Claim is based upon Active’s proprietary Software infringing a United States patent, registered copyright, or registered trademark provided that the Software is used in accordance with this Agreement. Additionally, Active shall indemnify, defend and save harmless Client from all third party claims, losses, suits or demands for bodily injury and property damage
suffered by Client arising out of the gross negligence or willful misconduct of Active.
b) You shall defend, settle, and pay Damages relating to Claims to the extent based on (i) injury or death to a person or damage to property resulting from the
participation in an Event operated by you in connection with the Software and/or Services; (ii) your provision of materials, products, or services as part of your
obligations hereunder that infringe the intellectual property rights of any third party provided that such materials, products, or services are used by Active in accordance with this Agreement; (iii) your use of the Software and/or Services in violation of Section 2(e); (iv) any claims for refunds, reversals, or chargeback
requests from End Users; and/or (iv) brought by a Third Party Beneficiary or brought in connection with Active’s payment to a Third Party Beneficiary of any fees
due hereunder in accordance with this Agreement. For the purposes of Sections 5 and 6, reference to Active shall also include its suppliers and licensors.
7. Term and Termination. The term of this Agreement shall be for three (3) years from the Effective Date with automatic renewals for three (3) year terms
thereafter, unless either party gives written notice to the other party to terminate this Agreement no less than six (6) months prior to the expiration of the then-current term . Either party may terminate this Agreement: (a) upon a material breach by the other party, if such breach is not cured within thirty (30) days following written notice to the breaching party; or (b) where the other party becomes unable to fulfill its payment obligations generally or is subject to a filed
bankruptcy petition or formal insolvency proceeding that is not dismissed within thirty (30) days. Notwithstanding the termination or expiration of this Agreement
under any circumstance other than in the event of Active’s breach of the Agreement, the parties agree that Active will continue to be the exclusive provider of
Services Agreement
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registration software and other services similar to the Software and Services provided to Client hereunder for all of Client’s Events for which registration begins during the term of this Agreement until the Event occurs or registration or similar services are no longer needed.
8. Assignment. a) Active may assign any of its rights or obligations under this Agreement. Client may not resell, assign, or transfer any of its rights or obligations
hereunder except as expressly provided herein, and any attempt to resell, assign, or transfer such rights or obligations without Active’s prior written approval will
be null and void. b) Except for Retained Assets (as defined below), Client shall cause each Schedule hereunder to be assigned to (i) the purchaser of all or substantially all of Client’s assets or equity securities or (ii) to any successor by way of merger, consolidation, or other corporate reorganization of Client ((i) and (ii) together, a
“Change of Control”).
c) In addition, if Client seeks to sell, assign or otherwise transfer any Events which are the underlying subject matter of any Schedule (the “Subject Assets”)
regardless of whether such sale, assignment or transfer constitutes a Change of Control (any such transaction, a “Transfer”), Client shall cause the portion of the
applicable Schedule relating to such Event(s) to be assigned to the purchaser or assignee of the Subject Assets (i.e. Client shall require the purchaser to assume Client’s obligations under the applicable Schedule and this Agreement relating to such Event); provided however, in the event Client seeks to consummate a Transfer or enters into a Change of Control, but Client retains assets (i.e. Events) which are the underlying subject matter of a Schedule (“Retained Assets”),
Client shall cause the applicable portion of the Schedule relating to the Subject Assets to be assigned to the purchaser or assignee of the Subject Assets, and
Client shall retain its obligations under this Agreement and the Schedule(s) relating to the Retained Assets. Client shall be responsible for any and all costs
incurred by it in connection with any such assignment.
d) In the event that Client plans to enter into a Change of Control or otherwise consummate a Transfer, Client agrees to provide prior written notice to Active of the contemplated transaction. Within the thirty (30) day period following such transaction, Active shall have the right to immediately terminate each applicable
Schedule if Active determines, in its reasonable good faith discretion that the purchaser or assignee of the Subject Assets is a competitor of Active or a party with
whom Active does not want to do business.
e) Client agrees to require that the assignee (as outlined in this Section 8) agree, in writing, to be bound by the terms and conditions of the Agreement and each
applicable Schedule; 9. Miscellaneous. a) Any notices required to be given under this Agreement shall be in writing sent to the address set forth below for Client or, in the case of Active, to the address set forth above to the attention of Chief Legal Officer. Notices will be deemed received the next day if sent via overnight mail or courier with
confirmation of receipt, or three (3) days after deposited in the mail sent certified or registered.
b) This Agreement shall be governed by Neither the United Nations Convention of Contracts for the International Sale of Goods nor the Uniform Computer
Information Transactions Act shall apply to this Agreement and construed in accordance with the laws of the State of Georgia. All claims, disputes and other matters in question between the Client and Active arising out of, or relating to, this Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. Active, by executing this Agreement, specifically consents to venue and jurisdiction in Richmond County, Georgia and waives any
right to contest jurisdiction and venue in said Court. Neither the United Nations Convention of Contracts for the International Sale of Goods nor the Uniform
Computer Information Transactions Act shall apply to this Agreement
c) This Agreement contains the entire understanding of the parties regarding the subject matter hereof and can only be modified or amended by a subsequent
written agreement executed by both parties. This Agreement supersedes and replaces all oral or written RFPs, proposals, prior agreements, and other prior or contemporaneous communications between the parties concerning the subject matter of this Agreement, including without limitation that certain Software License, Support and Maintenance Agreement dated as of March 28, 2007 (the “Prior Agreement”)between Client and The Active Network, Inc., to which entity
Active is the successor in interest. The Prior Agreement shall automatically terminate on the signing of this Agreement by Active and Client.
d) Sections 2, 3, 5, 6, and 9 of this Agreement and any fees owed by you shall survive any termination or expiration of this Agreement.
e) If any provision of this Agreement is held to be unenforceable by a court of competent jurisdiction for any reason whatsoever, (i) the validity, legality, and
enforceability of the remaining provisions of this Agreement (including without limitation, all portions of any provisions containing any such unenforceable provision that are not themselves unenforceable) shall not in any way be affected or impaired thereby, and (ii) to the fullest extent possible, the unenforceable
provision shall be deemed modified and replaced by a provision that approximates the intent and economic effect of the unenforceable provision and the
Agreement shall be deemed amended accordingly.
f) No waiver of any provision of this Agreement or any attachment shall be effective unless it is in writing and signed by the party against which it is sought to be
enforced. g) Neither party will be deemed to be in default hereunder, or will be liable to the other, for delay or failure to perform any of its obligations under this Agreement to the extent that such delay or failure results from any event or circumstance beyond that party’s reasonable control, including without limitation, delays or
failures of any Internet service provider, third-party payment processor or other third party.
h) Client has not received or been offered any illegal or improper bribe, kickback, payment, gift, or thing of value from an Active employee or agent in connection
with this Agreement. i) Active warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by Active for the purpose of securing business and that Active has not received any non-City fee related to this Agreement without the prior written consent of the
Client.
j) The Software is provided with restricted rights. Use, duplication, or disclosure by the U.S. Government is subject to restrictions as set forth in subparagraph (c)
of The Rights in Technical Data and Computer Software clause at DFARS 252.227-7013, or subparagraphs (b)(1) and (2) of the Commercial Computer Software - Restricted Rights at 48 CFR 52.227-19, as applicable. The Manufacturer is Active Network, LLC or one of its affiliates or subsidiaries. k) Active acknowledges that this contract and any changes to it by amendment, modification, change order or other similar document may have required or may
require the legislative authorization of the Board of Commissioners and approval of the Mayor. Active acknowledges Client’s representations concerning Client's
ability to assume contractual obligations and the consequences of Active's provision of goods or services to Client under an unauthorized contract, amendment,
modification, change order or other similar document, including the possibility that Active may be precluded from recovering payment for such unauthorized
goods or services. Accordingly, Active agrees that if it provides goods or services to Client under a contract that has not received proper legislative authorization or if Active provides goods or services to Client in excess of the any contractually authorized goods or services, as required by Client's Charter and Code,
Augusta, Georgia may withhold payment for any unauthorized goods or services provided by Active. Active assumes all risk of non-payment for the provision of
any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or
services to Augusta, Georgia, however characterized, including, without limitation, all remedies at law or equity.
l)Consistent with the provisions of Section 9 (k) above, Client acknowledges and agrees that the Services, as described herein, comprise authorized goods and services. m) Upon notice to Client of a breach of the security of Client’s data entered into the Services such that such data was disclosed or received by an unauthorized
third party(ies), upon at least two (2) weeks’ prior written notice to Active, Client, or Client’s third party auditor, may then conduct a remote audit of the Services,
to verify Active’s compliance with the requirements set forth herein (each, a “Security Audit”); provided that (i) such Security Audit must occur at a mutually
Services Agreement
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agreeable time during normal business hours; (ii) such audit shall not unreasonably interfere with Active’s operations; and (iii) any third party performing such Security Audit on behalf of Client shall execute a nondisclosure agreement with Active in a form reasonably acceptable to Active with respect to the confidential
treatment and restricted use of Active’s confidential information; (iv) results of the Security Audit must be reviewed and approved by Active prior to distribution to
Client to avoid any disclosure of confidential information of Active’s other clients; (v) any information that will disclose confidential information of other clients or
risk exposure of their data will be altered or removed from the report and (vi) the results of the Security Audit shall be considered to be Active’s Confidential Information and shall not be disclosed by Client to any third party absent the prior express written consent of Active.. n) Authority to Enter Agreement. Active has all requisite power and authority to conduct its business and to execute, deliver and perform all of its obligations
under this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to enter into this
Agreement so as to bind each respective Party to perform the conditions contemplated herein.
m) This Agreement may be executed in separate counterparts and delivered by facsimile or such other electronic means as are available to the parties. Such
counterparts taken together shall constitute one and the same original document.
Services Agreement
5
Version: 03/21/15
SIGNATURE PAGE
By signing this Agreement, each party represents and warrants that it has the necessary and full right, power, authority, and capability to enter into this
Agreement and to perform its obligations hereunder.
Active Network, LLC
By: Signature (Authorized Representative Only)
Name:
Title:
Date:
Augusta, Georgia
By: Signature (Authorized Representative Only)
Name: Hardie Davis, Jr.
Title: Mayor
Date:
Email:
Phone:
Address:
Event URL (site):
Attest:
Name: Lena Bonner
Title: Clerk of Commission:
Date:
1 Version 03/06/2014
THIRD PARTY PRODUCTS ADDENDUM
TO SOFTWARE AS A SERVICE AGREEMENT
This Addendum to the Software as a Service Agreement (“Addendum”) is entered into by and between Augusta,
Georgia (“Client”) and Active Network, LLC (“Active”) as of _______________ 2016 (the “Effective Date”). Client
and Active are also singularly referenced herein as a “Party” and collectively as the “Parties.”
A. This Addendum is made part of that certain Software as a Service Agreement dated as of
_____________________________, 2016 between Client and Active (the “Agreement”) that provides
Software and Services.
B. Client and Active now desire to supplement and amend certain terms and conditions of the Agreement,
pursuant to the terms and conditions set forth in this Addendum.
NOW, THEREFORE, in consideration of the mutual covenants, recitals and promises contained in this Addendum
and other good and valuable consideration the receipt and sufficiency of which is hereby acknowledged by each
Party, the Parties hereto hereby agree as follows:
1. Changes to the Agreement. The Appendix attached hereto is hereby incorporated by reference into the
Agreement.
2. Agreement Remains in Effect. Except as expressly described herein, the Agreement remains in full effect
according to its terms. The Agreement and this Addendum, as well as any exhibits attached to each respectively,
shall be read in concert to the fullest extent possible and be considered collectively as a singular agreement. In the
event any of the terms and conditions of the Agreement conflict with the terms and conditions of this Addendum, the
terms and conditions of this Addendum shall prevail only as to the subject matter expressly stated herein.
3. General.
3.1 Miscellaneous. If any one or more of the provisions of this Addendum is held to be invalid, illegal
or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision of this
Addendum, and this Addendum shall be construed as if such invalid, illegal or unenforceable provision had never
been contained herein. The captions used in this Addendum are for convenience and reference only and will not be
deemed to limit, characterize or in any way affect any other provision contained herein. All provisions of this
Addendum will be enforced and construed as if no caption had been used. This Addendum will be assigned
automatically and only upon the assignment of the Agreement according to its terms.
3.2 Entire Agreement. The Agreement, this Addendum and any exhibits attached to each
respectively constitute the entire agreement between the Parties with respect to the subject matter thereof and
supersede all previous negotiations, comments and writings by the Parties with respect to the subject matter
referenced in each. The Agreement and this Addendum may be changed only by a written agreement signed by both
Parties. No oral agreement or conversation with any officer, agent or employee of Client, either before or after the
execution of the Agreement or this Addendum, shall affect, alter or modify the obligations hereunder.
3.3 Counterparts and Facsimile: This Addendum may be executed by the Parties in separate
counterparts, which counterparts when combined are hereby deemed to constitute a single document, and the
Parties may execute this Addendum by facsimile and such facsimile(s) will have the same effect as an originally
executed document.
The Parties hereto have executed this Addendum effective as of the Effective Date.
ACTIVE NETWORK, LLC:
by its authorized signatory
Per: ______________________________
Name: ______________________________
AUGUSTA, GEORGIA
by its authorized signatory
Per: ______________________________
Name: ______________________________
2 Version 03/06/2014
Title: ______________________________
Date: ______________________________
Title: ______________________________
Date: ______________________________
3 Version 03/06/2014
APPENDIX: TERMS APPLICABLE ONLY TO THIRD PARTY
PRODUCTS AND SERVICES
1. PURCHASE AND SALE; DELIVERY
1.1 Purchase Commitment and Price. Active hereby
agrees to sell to Client, and Client hereby agrees to
purchase from Active, the Third Party Products listed in the
applicable Schedule in the volumes and at the prices
described therein. For purposes of this Addendum, “Third
Party Products” means those hardware, firmware and/or
software products, provided to Active by third parties, listed
in the Pricing Form, together with all user manuals and other
documents accompanying the delivery of the Third Party
Products, provided that the Third Party Products shall not
include software developed by Active.
1.2 Delivery. Active will ship all or any part of the Third
Party Products to Client as soon as reasonably practicable
(or, if the below-described purchase order documentation
does not seek immediate shipping, at the time Active
considers reasonable in order to meet the desired delivery
date described) after receipt by Active of a purchase order
from Client specifying the particular Third Party Products
sought, the number of such Third Party Products sought, the
price payable therefore, and the desired date and location of
delivery thereof. Any such purchase order must, at a
minimum, reference quantity, description and price.
1.3 Changes by Client to Delivery Schedule. Following
delivery by Client of any purchase order documentation
described in Section 1.2, no changes by Client to the
shipment schedule described therein will be permitted unless
Active is notified thereof in writing at least ninety (90) days in
advance of the delivery date sought in such purchase order
documentation.
1.4 Acceptance of Purchase Orders. Purchase orders
delivered by Client to Active in respect of Third Party
Products are not binding upon Active until accepted by
Active in writing. In any case, despite any indication to
the contrary contained in any such purchase order
documentation, no terms or conditions on purchase
order documentation issued by Client, other than the
information required by Active as set forth expressly in
this Agreement, will be binding upon Active, nor will any
such terms or conditions modify or supplement this
Agreement in any way, notwithstanding the fact that
Active may accept or otherwise approve such purchase
orders. Active reserves the right to refuse any such
purchase order for any reason not contrary to this
Agreement, including without limitation pricing
differences as described in section 2.2.
1.5 Additional Third Party Products. Client may
purchase Third Party Products in addition to those listed in
the Schedule by issuing additional purchase order
documentation as described herein, provided that the supply
(or non-supply) of such additional Third Party Products will
be subject to this Agreement as though such additional Third
Party Products had been included in the Schedule on the
date of execution of Schedule subject to the following:
(a) the price for such additional Third Party Products is
subject to agreement between the parties each in their own
absolute discretion, and
(b) Active shall have the right to discontinue delivery of such
additional Third Party Products upon at least ninety (90) days
written notice to Client without any liability to Client whatsoever
for such discontinuance.
2. CHARGES AND PAYMENTS
2.1 Prices. The pricing applicable to Third Party Products
is as set out in the Schedule in the form finally agreed to by
the Parties.
2.2 Pricing Variability. Client acknowledges that:
(a) the prices described in the Schedule are applicable for
six (6) months after the date of execution hereof, and such
prices are based upon Client taking delivery of the full number
of any particular Third Party Product listed in the Schedule in a
single shipment; and
(b) Client hereby agrees that after the expiration of such
initial six-month period or, in case of Client seeking, in a
particular shipment, delivery of less than all of the Third Party
Products of a particular type listed the Schedule, the actual
prices may be higher. Prior to shipment of any Third Party
Products that would be subject to pricing that differs from that
described in the Schedule, Active will notify Client of any such
different pricing and Client will accept such different pricing, as
mutually agreed between Client and Active, in writing.
3. SUPPORT FOR THIRD PARTY PRODUCTS
For the purpose of isolating support issues and responsibility in
respect of Third Party Products and their interaction with any
Products, Active will provide initial first-tier support, to a
maximum of fifteen (15) minutes per support inquiry.
4. PROPRIETARY RIGHTS
4.1 Third Party Proprietary Rights and Indemnity by
Client. Client acknowledges that any Third Party Products
supplied by Active hereunder are supplied by Active as a
reseller thereof and that the Third Party Products are subject
to the intellectual property rights of the various third party
developers and/or manufacturers thereof, as applicable,
including without limitation copyright, trade secret,
trademark, and patent rights. Client will maintain in
confidence and not use or disclose any and all confidential
business or technical information connected with any Third
Party Product except as specifically permitted by a party
having legal control of such rightsand Client will defend or
settle any claim made or any suit or proceeding brought
against Active insofar as such claim, suit, or proceeding is
based on an allegation that any Third Party Product provided
to Client hereunder has been installed, used, or otherwise
treated by Client or any client or customer of Client in
violation of the proprietary rights of any third party or on an
allegation that Client or any client or customer of Client has
disclosed or used any confidential business or technical
information connected with any Third Party Product,
provided that Active will notify Client in writing promptly after
the claim, suit, or proceeding is known to Active and will give
Client such information and assistance as is reasonable in
the circumstances. Client will have sole authority to defend
or settle any such claim at Client’s expense. Client will
indemnify and hold Active harmless from and against any
and all such claims and will pay all damages and costs
finally agreed to be paid in settlement of such claim, suit or
proceeding.
4.2 Third Party Products which are Software. Client
acknowledges that the possession, installation and use of all
Third Party Products which are software shall be governed
4 Version 03/06/2014
by the terms of the software license(s) of the persons other
than Active who possess the rights to control such
possession, installation and use.
5. WARRANTY
5.1 Warranty. Active warrants to Client that Active has the
right to deliver the Third Party Products subject to any
documentation accompanying such Third Party Products at
the time of delivery and/or any licensing mechanisms,
physical, electronic or otherwise, included in any Third Party
Products that are software.
5.2 Warranties Provided by Third Party Suppliers. Third
Party Products are warranted by the manufacturers,
suppliers or licensors thereof in accordance with the
warranty statements accompanying delivery of the Third
Party Products, and Client agrees that Client will rely solely
on such Third Party Product warranties. Client agrees not to
make a claim against Active on account of any warranty,
express or implied, which may apply to any Third Party
Product. If Client notifies Active of a defect or nonconformity
within thirty (30) days of the date of delivery of such Third
Party Product, Active will assist Client in troubleshooting
such Third Party Product in accordance with Section 3. If
such defect or nonconformity cannot be remedied during
such troubleshooting and such Third Party Product is still
under the Third Party Product warranty, Active shall contact
the applicable manufacturer, supplier or licensor of such
Third Party Product to coordinate any returns or refunds. If a
notice of a defect or nonconformity is received by Active
from Client of the defect or nonconformity following the initial
the 30-day period, Active’s sole obligation and liability will be
to provide support in accordance with Section 3. Returns
and refunds are at the sole discretion of the applicable
manufacturer, supplier or licensor.
This is a Schedule pursuant to that certain Products and Services Agreement dated as of 3/28/2007, by and between City of Augusta and Active.
Company Address 717 North Harwood Street, Suite 2500
Dallas, Texas 75201
US
Created Date 2/9/2016
Quote Number 01410012
Currency USD
Expiration Date 12/31/2015
Prepared By Danny Hooper Contact Name Mike Blanchard
Email danny.hooper@activenetwork.com Phone 1 (706) 821-2862
Email blanchard@augustaga.gov
Bill To Name CITY OF AUGUSTA
Bill To Contact Mike Blanchard Ship To Contact Mike Blanchard
Bill To Address PO BOX 5605
AUGUSTA, GA 30916
United States
Ship To Address 2027 Lumpkin Road
PO Box 5605
AUGUSTA, GA 30916
United States
Transaction Fees
Product Fee Fee % Product Description
ACTIVE Net - Staff Interface - Technology Fee 1.50%
Migration Loyalty Rates for first term of contract
for organizations between $1,500,000 to $8,000,000 in annual revenue through ACTIVE
Net.
ACTIVE Net - Public Interface - Online Transaction Fee 4.25%
Migration Loyalty Rates for first term of contract
for U.S. organizations between $1,500,000 to
$8,000,000 in annual revenue through ACTIVE
Net.
ACTIVE Net - Staff Interface - Payment Processing Fee - Credit Card 2.75%
Migration Loyalty Rates for first term of contract
for U.S. organizations between $1,500,000 to
$8,000,000 in annual revenue through ACTIVE
Net and Canadian organizations exceeding $8,000,000 annual revenue.
ACTIVE Net - Staff Interface - Payment Processing Fee - Electronic
Cheque/Check Processing 0.50%
ACTIVE Net - (credit card refunds - flat fee) 0.10
Product Product Type Product Description Quantity Sales Price Total Price
ACTIVE Net -
Functionality:
Facility
Reservation
SaaS 1
ACTIVE Net - Functionality:
Private Lessons
SaaS 1
ACTIVE Net - Functionality:
Camps
SaaS 1
ACTIVE Net -
Functionality: POS SaaS 1
ACTIVE Net - Functionality:
Activity
Registration
SaaS 1
Product Product Type Product Description Quantity Sales Price Total Price
ACTIVE Net -
Functionality:
Memberships
SaaS 1
ACTIVE Net -
Functionality:
Daycare
SaaS 1
ACTIVE Net -
Service Package
Standard 7
Service
ACTIVE Net Service Package Standard 7
consists of the following Services:
• remote business process review
• remote functionality review & data
collection preparation
• remote data collection review
• remote data entry (system inventory and
policy controls)
• remote user testing
• remote train the trainer training
• remote Go Live preparation
• remote hardware configuration
The scope of Services is contained to the
7 functionalities listed below.
50% of total Service costs will be billed at
Service initiation, payable within 30 days
of the date of invoice.
50% of total Service costs will be billed at
Service completion, payable within 30
days of the date of invoice.
1 30,000.00 30,000.00
ACTIVE Net - Technical
Services:
Financial Export
Service
ACTIVE Net Technical Services: Financial Export consists of the following Services:
• remote configuration, testing &
training
1 1,400.00 1,400.00
ACTIVE Net -
ACH Remittance-
Every 1 week
Service 1
ACTIVE Net -
Service Package:
Brochure Export
Service 1 1,400.00 1,400.00
ACTIVE Net -
Class Customer
Loyalty -
Professional
Services
Conversion to
ACTIVE Net
Credit
Service
The Class Customer Loyalty –
Professional Services Conversion to
ACTIVE Net Credit (the "Credit") is
conditioned upon Client fulfilling all of its
obligations under the Agreement during
the initial term of the Agreement or three
years, whichever is longer. If Client fails to
fulfill such obligations, Client must pay to
Active the full amount of the Credit. The
Credit is only to be used for professional
services, but cannot be used for hardware
or reimbursement of airfare/transportation
cost. Client must be current on Class
Maintenance until ACTIVE Go Live to be
eligible for the Credit. Service Charges will
increase to standard list rate after initial
term of the Agreement.
1 -30,000.00 -30,000.00
Service Total: USD 2,800.00
Total Price: USD 2,800.00
All fees described herein are in consideration of the Software and Services that Active provides. Active and Client acknowledge that certain
credit card network rules and laws prohibit imposing a surcharge that is based on the type of payment method used (e.g., having a different fee
for the use of a credit card vs. debit card), and therefore, each agree not to impose such a surcharge on any End User.
The payment options we offer may include MasterCard, Visa, American Express and Discover.
If your order includes hardware, please note that all hardware orders have a 30-day return policy, and it is recommended that you inspect your
purchases upon delivery.
*Sales tax and shipping not included in total price. Sales tax and shipping, where applicable, will be added to your invoice.
Quote Acceptance Information
Signature:
Printed Name:
Title:
Date:
PO# (if applicable):
Commission Meeting Agenda
3/15/2016 2:00 PM
Amendment to City Code
Department:Clerk of Commission
Department:Clerk of Commission
Caption:Motion to amend Section 1-3-44 of the Augusta Georgia Code
relating to the Launching and Operation of Drones and Model
Aircraft and for other purposes. (Approved by the Commission
March 1, 2016 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
ORDINANCE NO.
AN ORDINANCE TO AMEND AUGUSTA, GEORGIA CODE TITLEoNE' CHAPTER THREE, sECTroN t-3-44, PLACTNGREGULATIONS ON THE LAI]NCHING AND OPERATION OFIINMANNED AIRCRAFT SYSTEMS; AIID FOR OTHER PURpOSES.
WHEREAS, Unmanned Aircraft Systems, also known as UAS or drones, are devicesthat are used or are intended to be used for flight in the air with no onboard pilot; and
WHEREAS, drones can be as simple as a remotely controlled model aircraft used forrecreational purposes or as complex as surveillance aircraft flying over hostile areas inwarfare; and
WHEREAS, drones are not generally allowed in United States general airspace
because of the threat they present to other aircraft, and
WHEREAS, drones have limitations in "vision" compared to the vision of humanpilots, and do not have the same capability to avoid other -aircraft
as aircraft piloted by
humans; and
WHEREAS, drones may be operated to intentionally or unintentionally cause harm
and event disruption, and may be utilized in the planning and execution of a wide variety of
criminal activity; and
WHEREAS, the Augusta, Georgia Commission is well aware of incidents of violence
which have occurred at public gatherings and famous sports venues, such as the Boston
Marathon; and
WHEREAS, drones have the capability to monitor and record individuals, groups and
populations, and intercept and record data generated by individuals, such as cell-phone calls
and text messaging; and
WHEREAS, the FAA has jurisdiction over aviation in navigable airspace and reserves
the right to further regulate airspace, but Augusta, Georgia hai authority to enact codeprovisions addressing the conduct of launching and operating UAS within the boundaries of
Richmond County Georgia in order to protect and secure public health, safety and welfare.
WHEREAS, in January 2015, the FAA released guidance for local law enforcementin dealing with unauthorized UAS operations which acknowledges the role of local
Page 1 of8
regulation on UAS and local law enforcement activities related to unauth oized UASoperations; and
WHEREAS, on December 14,2Ol5 the FAA announced a registration requirementfor owners of small unmanned aircraft weighing more than 0.55 pounds and less than 55pounds; and
WHEREAS, it is in the public interest and the interests of public safety to prohibit the
operation of a UAS over highly populated areas, within (and above) the geographical limitsof Richmond County, Georgia and to establish other restrictions on the use of UAS in
Richmond County (excluding the cities of Hephzibah and Blythe) until such time as the FAA
and/or State of Georgia adopts additional regulations governing the use of drones; and
WHEREAS, this Commission finds that UAS, when operated in highly populated
areas, present (a) an unreasonable and unacceptable threat to public safety in the air and to
persons and properff on the ground; and (b) an unreasonable and unacceptable threat to the
rights of individual privacy, freedom of association and assembly, equal protection andjudicial due process in Augusta, Georgia.
NOW, THEREFORE, THE AUGUSTA, GEORGIA COMMISSION DOES
HEREBY ORDAIN AS FOLLOWS:
SECTION f . Augusta, GA Code Title One, Chapter Three (Aviation Commission),
Section l-3-44, adopted March 17, 2015, is hereby stricken in its entirety as set forth in
"Exhibit A" hereto.
SECTION2. Augusta, GA Code Section l-3-44, is hereby amended by adding a new
Section l-3-44 as set forth in "Exhibit B" hereto.
SECTION 3. All ordinances, parts of ordinances in conflict herewith are hereby
repealed.
Adopted this _ day of ,2016.
/fiyHudie Davis, Jr.
l lt/16 As its MaYor
Attest:
Page 2 of8
Lena J. Bonner, Clerk of Commission
lst Reading:
2nd Reading:
Page 3 of8
Exhibit A
STRIKE:
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ie
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Page 4 of 8
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Page 5 of8
Exhibit B
ARTICLE 6 OPERATION OF UNMANNED AIRCRAFT SYSTEMS/DRONES
Sec. 1-3-44. Adoption of regulations on the launching and operation of unmanned
aircraft systems.
Subject to any regulations of FAA, the Governing Authority of Augusta, Georgia hereby
adopts regulations governing the launching and operation of certain unmanned aircraft
systems and model aircraft within (and above) the geographical bounds of Richmond
County, Georgia, excluding the cities of Hephzibah and Blythe.
(a)Definitions. As used in this Article, the following definitions shall apply, unless the
context clearly indicates or requires a different meaning:
(l) Commercial UAS flighl. A flight of a UAS for commercial purposes that has been
approved by the FAA and the operator of such UAS has a FAA standard or special
airworthiness certificate; or a Certificate of Waiver Authorization from the FAA
and an exemption under Section 333 of the FAA Modemization and Reform Act
of 2012; or other verifiable authorization from the FAA granting permission for
the*flight of a UAS.
(2)Highly Populated area. All sporting, recreation or entertainment events in
Augusta, Georgia with a seating capacity of 100 or more persons; an open air
assembly of 100 or more persons; and any area specifically designated by the
Augusta, Georgia Commission as a highly populated area.
(3)Law Enforcement UAS Flight. A flight of a UAS conducted by (or on behalf o0 a
govemmental law enforcement agency.
(4)Model Aircraft. Aircraft (to include helicopters and drones) that are:
(i) flown strictly for hobby or recreational use (non-commercial);(ii) flown within visual line of sight of the person operating the aircraft;(iii) operated in accordance with a corlmunity-based set of safety guidelines and
within the programming of a nationwide community-based organization;(i") limited to not more than 55 pounds unless otherwise certified through a
design, construction, inspection, flight test, and operational safety program
administered by a community-base d or ganization;(v) operated in a manner that does not interfere with and gives way to manned
aircraft (up to 400 feet)
Page 6 of 8
(5) Unmanned Aircraft System; UAS; Drone. An aircraft without a human pilot
aboard, the flight of which is controlled either autonomously by onboard computers
or by the remote control of a pilot on the ground or in another vehicle or aircraft.
Includes Model Aircraft.
(b)Invasion ofprivacy prohibited. Theuse of Model Aircraft or UAS to capture an image
ofprivately owned property or the owner, tenant, or occupant of such property without
express consent is prohibited where a reasonable expectation of priyacy exists. This
prohibition does not apply to Law Enforcement UAS Flights or any UAS flights by
the Augusta, Georgia govemment.
(c) Weaponization of UAS prohibited. Placing a weapon of any kind on a UAS and flying
in Richmond County is expressly prohibited. This prohibition does not apply to Law
Enforcement UAS Flights.
(d)UASflights near airports restricted. Flights of UAS within five (5) miles of airports
are highly restricted by FAA regulations and anyone flying a UAS in Richmond
County shall comply with such regulations as required by law.
(e) Highly Populated Area. Restrictiozs. Except for Commercial UAS Flights, Law
Enforcement UAS Flights, and other flights expressly approved by FAA, no person
shall launch or operate any Unmanned Aircraft System, including Model Aircraft, in
a highly populated area within the limits ofRichmond County, Georgia (excluding the
cities of Hephzibah and Blythe), without prior written authorization from the
Richmond County Sheriff. Exempted from the classification as a highly populated
area is:
(1) the existing model aircraft field located at the intersection of Mike
Padgett Highway and Horseshoe Road, andthe airspace immediately above that
field; and
(2) other model aircraft fields (and the airspace immediately above such
fields) approved for such purposes by the Augusta, Georgia Commission; and
(3) Daniel Field during Skyfest or Boshears Memorial Fly-in.
(f) Violation- Penalty. Arry person who violates the provisions of this Code Section is
guilty of a misdemeanor, and upon conviction, shall be imprisoned for up to sixty (60)
days and be subject to a fine of not more than $1,000.00.
Page 7 of8
(g)UAS Impound Authorized. In addition to the penalty specified in Section 4 above, any
UAS operated in violation of this Code Section may be impounded in accordance with
the requirements of federal and state law.
(h)Severabil@.If any provision of this Code Section or its application to any person or
circumstance is held invalid, the remainder of the Code Section or the application of
the provision to other persons or circumstances shall not be affected.
(i) Effective Date. This Ordinance shall be in ful1 force and effect upon its approval.
Page 8 of8
Commission Meeting Agenda
3/15/2016 2:00 PM
Authorize Award of Contract to Ten-8 Fire & Safety for Bid Item 16-084 Firefighter Protective Clothing
Department:Fire
Department:Fire
Caption:Motion to authorize award of Bid Item #16-084 Firefigher Safety
Clothing to Ten-8 Fire & Safety subject to final contract
negotiations and to authorize the Mayor to execute such finally
negotiated contract. (Approved by Public Safety Committee
March 8, 2016)
Background:The Augusta Fire Department and the Procurement Department
have concluded the bid process for Bid Item #16-084, Firefighting
Protective Clothing. After review of the compliant bid proposals
by the Fire Department and Procurement Representatives, Ten-8
Fire & Safety Equipment was the only vendor to meet all the
specified requirements of the bid documents, is within the
allocated budget, and is consistent with the firefighting protective
clothing currently in use .
Analysis:Ten-8 Fire & Safety was the only bidder that met all the bid
specifications for firefighting protective clothing for the Augusta
Fire Department without any exceptions being taken. If awarded,
this contract will be valid for two years with (3) one year options,
if so requested by the Augusta Fire Department.
Financial Impact:Funding for this contract is allocated in the Fire Department's
operational budget. The Fire Department estimates the annual
contract to be approximately $110,000.
Alternatives:None at this time.
Recommendation:It is the opinion of the Augusta Fire Department that, Bid Item
#16-084, Firefighting Protective Clothing should be awarded to
Ten-8 Fire & Safety Equipment Inc. based on quality and
specification compliance.
Cover Memo
Funds are Available
in the Following
Accounts:
274-03-4110 / 53.11420
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation To Bid
Sealed bids will be received at this office until Thursday, December 3, 2015 at 11:00 a.m. for furnishing:
BID ITEMS FIRE DEPARTMENT
COMMODITY CODE (Bid Items may have more parent codes)
IND-340-00; CLO-200-00; SRV-967-34; SRV-998-26 Bid Item 16-084 Firefighting Protective
Clothing, for Augusta Fire Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid.
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street
– Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices
of Augusta, GA Procurement Department.
A Mandatory Pre Bid Conference will be held on Friday, November 13, 2015, @ 10:00 a.m. the
Procurement Department, 535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706-821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday,
November 17, 2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand
delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 22, 29, November 5, 12, 2015
Metro Courier October 28, 2015
Revised: 1/8/2015
VENDOR
NAFECO
1515 MOULTON STREET,
WEST.
DECATUR, AL 35601
TEN-8 FIRE & SAFETY
243 W. RIVER BEND DRIVE
EATONTON, GA 31024
MUNICIPAL EMERGENCY
SERVICE
83 THORNHILL DRIVE
BRUNSWICK, GA 31525
ATTACHMENT 'B" YES YES
E-VERIFY 163356 206280
SAVE FORM YES YES
1. Coat
$771.00 $779.50
Coat Name Plate Lettering Cost per Letter (included in above
price)$5.00
2. Pants
$548.00 $593.65
3. Helmet w/ Eye Protection System
$242.12 $251.17
4. Helmet Shield
$52.94 $42.00
5. Hood
$28.99 $33.21
6. Boots/Leather
$249.58 $268.80
7. Boots/ Rubber
$113.75 $110.70
8. Gloves
$68.93 $61.50
9. Suspenders
$26.71 $40.13
TOTAL
$2,075.31 $2,185.66
Third year increase ______%
3.00% 4.00%
Fourth year increase _____%
3.00% 4.00%
Fifth year increase
_____%3.00% 4.00%
Bid Opening
Bid Item #16-084
Firefighting Protective Clothing
for Augusta, Georgia - Fire Department
Bid Due: Thursday, December 3, 2015 @ 11:00 a.m.
Total Number Specifications Mailed Out: 24
Total Number Specifications Download (Demandstar): 9
Total Electronic Notifications (Demandstar): 81
Mandatory Pre-Bid Conference: 2
Total packages submitted: 2
Total Noncompliant: 1
BID DURATION:
NON-COMPLIANT
Page 1 of 1
Planholders List - Onvia DemandStar
Gity of Augusta, GA (Augusta Commission)
Page I ofl
Logout I HelpUser: Mills, Phyltis Organization:
DEMANDSTAR
ry ONYIfi
My DemandStar Buyers
Log Bid lView Bidsl Log euote
Planholders List
Account Info
View Quotes Supplier Search Build Broadcast List Repotts
Member Name City of Augusta, GA (Augusta Commission)
Bid Number tTB-16-085-0-2015/nw
Bid Name Firefighting protective Clothing
1 Document(s) found for this bid
9 Planholde(s) found.
Add Planholder
Page 1 of 1
Formatfor Printing lGl
f s"*"hl f;ffi;l f E,p",n"E *r I
Demandstarisaproductof onvia,tnc. (c)1997-20l6.Allrightsreserved. I Temsofuse I privacy
Supplier Name I Phone Fax Doc Count Attributes Programs Actions
Dana Safety Supply I Operating as Southern public
Safety Equipment & Southern Firearms 3368545536 3368543884 1. Small
Business Documents
DGG Taser Documents
Fisher Scientific 6302594647 0000000000 1 Documents
Fisher Scientific Co. LLC 7245172268 724517220s 1 Documentshaix north america 8663444249 8592810113 1 Documents
Shay Enterprise 253985669 1 2539856691 1 Documents
TEN-8 FIRE EQUIPMENT INC 8002288368 9417562598 1 Documents
Tingley Rubber Corporation Documents
VF Corporation Documents
http://www.demandstar.com/buyer/bids/Planholder_List.asp? _PlJ:Yo2Fbuyer%o2Fbids%2F... 211012016
COMMAND UNIFORMS BY JOHN
ATTN:BID AND CONTRACT DEPARTMENT
511 BROADSTREET
AUGUSTA, GA 30902
UNIFORMAL UNLIMITED
ATTN:BID AND CONTRACT DEPARTMENT
2047 MARTIN LUTHER KING BLVD
AUGUSTA, GA 30901
SIDNEY'S DEPT STORE & UNIFORM
ATTN:BID AND CONTRACT DEPARTMENT
558 BROAD STREET
AUGUSTA, GA 30901.1420
NATIONAL FIRE FIGHTER WILDLAND
CORP.
ATTN:BID AND CONTRAGT DEPARTMENT
1574W 6TH AVE
PO BOX 21107
EUGENE, OR 97402
BEST UNIFORMS
ATTN:BID AND CONTRACT DEPARTMENT
1424 CENTER PARK DR
CHARLOTTE NC 28217
UNITED STATES
NORTHERN SAFETY & INDUSTRIAL
ATTN: BID AND CONTRACT DEPARTMENT
4275 ARCO LANE, SUITE J
CHARLESTON, SC 29418
HOWARD WILLIS
ATTN:BID AND CONTRACT DEPARTMENT
FIRE ADMINISTRATION
DEANS BRIDGE ROAD
BEST UNIFORMS
ATTN:BID AND CONTRACT DEPARTMENT
2716 EXCHANGE DR
WILMINGTON NC 28405
UNITED STATES
BrD |TEM #16-084
FIRE FlGHTING PROTECTIVE CLOTH
FOR AUGUSTA FIRE DEPARTMENT
BID DUE: Thu., Dec. 3,2015 at 11a.m.
ARTISTIC DESIGNS
ATTN:BID AND CONTRACT DEPARTMENT
1809 GORDON HWY
AUGUSTA, GA 30904
UNIFORMS UNLIMITED
ATTN:BID AND CONTRACT DEPARTMENT
850 PRINCE AVENUE
ATHENS, GA 30606
NAFECO
ATTN:BID AND CONTRACT DEPARTMENT
1515 MOULTON STREET, WEST.
DECATUR, AL 35601
EMERGENCY EQUIPMENT SERVICE,
lNc.
ATTN:BID AND CONTRACT DEPARTMENT
2718MIKE PADGETT HWY.
AUGUSTA, GA 30906
UNIFIRST
ATTN:BID AND CONTRACT DEPARTMENT
3766 SOUTHSIDE INDUSTRIAL PKWY
ATLANTA, GA 30354
H&R FIRE & SAFETY
ATTN:
BID AND CONTRACT DEPARTMENT
10 DEAN ROAD,
CARTERSVILLE, GA 30121
MIKE ROGERS
ATTN:BID AND CONTRACT DEPARTMENT
FIRE ADMINISTRATION
DEANS BRIDGE ROAD
SOUTHERN MUNICIPAL EQUIPMENT CO
ATTN:BID AND CONTRACT DEPARTMENT
2931 MINERAL SPRINGS RD,
LEXTNGTON, SC 29073
BtD rTEM #16-084
FIRE FIGHTING PROTECTIVE CLOTH
FOR AUGUSTA FIRE DEPARTMENT
MAf LED Thu.22 Oct 2015
PIPELINE WORK CLOTHES
ATTN:BID AND CONTRACT DEPARTMENT
3843 WRIGHTSBORO RD
AUGUSTA, GA 30909
HAGEMEYER
ATTN:BID AND CONTRACT DEPARTMENT
1730 BARTON CHAPEL ROAD
AUGUSTA, GA 30909
BENNET FIRE PRODUCTS
ATTN: DANNY BENNETT oR
ATTN:BID AND CONTRACT DEPARTMENT
195 STOCKWOOD DRIVE, SUITE 170wooDsTocK, cA 30188
BERGERON PROTECTIVE CLOTHING
ATTN:BID AND CONTRACT DEPARTMENT
1024 SUNCOOK VALLEY HWY
UNlT 5.D
EPSOM, NH 03234
UNIVERSAL POLICE SUPPLY COATTN:BID AND CONTRACT DEPARTMENT
2O9O E. UNIVERSITY DRIVE # 111
TEMPE, AA85281
PRIME VENDOR INC
ATTN:BID AND CONTRAGT DEPARTMENT
4622 CEDAR AVENUE SUITE 123
WILMINGTON NC 28403
STROUD SAFETY
ATTN:BID AND CONTRACT DEPARTMENT
4101 SOUTH MAY,
OKLAHOMA CITY, OK 73119
CHIEF,
ATTN:BID AND CONTRACT DEPARTMENT
8604 CLIFF CAMERON DR., SUITE
105, CHARLOTTE, NC 28269
WONNE GENTRY
LSBOP OFFICE
Commission Meeting Agenda
3/15/2016 2:00 PM
Mutual Aid Agreement with Savannah River Site Fire Department
Department:Fire
Department:Fire
Caption:Motion to approve a Mutual Aide Agreement with the Savannah
River Site Fire Department and to authorize the Mayor to execute
the appropriate documents. (Approved by Public Safety
Committee March 8, 2016)
Background:This agreement is a request to up-date the current Mutual
Aid Agreement with the Savannah River Site Fire Department that
was signed on June 29, 2011. This agreement is to provide for
assistance when disasters occur to the magnitude which would
necessitate the combined effort of both agencies to mitigate said
disaster(s) and is applicable to all areas within the boundary of
DOE-SRS, as well as all areas within Augusta Richmond County,
Georgia
Analysis:
Financial Impact:
Alternatives:None at this time.
Recommendation:Approve a Mutual Aide Agreement with the Savannah River Site
Fire Department to provide for the protection of life and property
of the citizens of Augusta-Richmond County, Georgia and the
Savannah River Site and to authorize the Mayor to execute the
appropriate documents.
Funds are Available
in the Following
Accounts:
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
PremierOneCSR Annual Maintenance
Department:Information Technology
Department:Information Technology
Caption:Motion to approve annual maintenance addendum with Motorola,
Inc. for ongoing support of PremierCSR Software. (Approved by
Public Safety Committee March 8, 2016)
Background:Augusta entered into a contract with Motorola in 2012 to
use Motorola's PremierOne CSR Software as the customer service
interface for the 311 Department. 311 serves as Augusta's first
line of customer service to the citizens, and the PremierOne CSR
is the software that they use to track calls. For clarification, the
PremierOne CSR software is unrelated to any other relationship
that Augusta has with Motorola in regard to radio and/or
communications.
Analysis:PremierOne CSR is used to 1) enter call information, 2) categorize
work, 3) assign work to the department that needs to address the
concern, and 4) enter call resolution information. The software
includes reporting and analysis tools that can help track particular
problem areas, as well as ensure that 311 can communicate with
citizens that call in with problems. The Annual Maintenance
payment entitles Augusta to receive help desk support and updates
to the software in order to keep it current with newer operating
systems and databases. The attached document serves as our
invoice and description of services through Motorola.
Financial Impact:This expense is part of IT's 2016 operating budget.
Alternatives:N/A
Recommendation:Approve annual maintenance addendum with Motorola, Inc. for
ongoing support of PremierCSR Software.
Funds are Available Cover Memo
in the Following
Accounts:101015410.5223110 $50,607
REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Motorola Solutions, Inc. M&SA Extension Letter Version 2-23-12
Motorola Solutions, Inc. Applications and Data Solutions Public Service Applications 7237 Church Ranch Blvd, Suite 406, Westminster, CO 80021
January 13, 2016
Mr. Mike Blanchard
City of Augusta
530 Greene Street Annex 101
Augusta, GA 30901
RE: Extension to Maintenance and Support Agreement: 1035
Product: PremierOne CSR
Dear Mr. Mike Blanchard:
By means of this letter, Motorola Solutions, Inc. hereby extends the City of Augusta maintenance and
support agreement as referenced above. Enclosed are two (2) copies of the updated Exhibit A
Description of Covered Products, Exhibit B Support Plan, and Exhibit C Support Plan Options and Pricing
Worksheet for the period 04/01/16 through 03/31/17. Pursuant to Section 3.2 of the original agreement
as referenced above, all terms and conditions shall remain in full force and effect.
Please indicate acceptance of this extension by signing the acceptance block below and returning one
copy to my attention by e-mailing it to tanyamansell@motorolasolutions.com or faxing it to 847-761-
4989 on or before 04/01/16. If you have any questions or need further clarification, please contact me
directly at 949-716-8884 or by e-mailing me.
Sincerely,
Tanya Mansell
Tanya Mansell
Customer Service Manager
Motorola Solutions, Inc.
Accepted by:
MOTOROLA SOLUTIONS, INC. CITY OF AUGUSTA
By: ___________________________________ By: ______________________________________
Name: Shelley Rhoads Name: ___________________________________
Title: Sr. Services Business Operations Manager Title: _____________________________________
Date: _________01/13/16__________________ Date: _____________________________________
Motorola Solutions, Inc. PSV M&SA Exhibit A 2 Version 2-23-12
Exhibit A
DESCRIPTION OF COVERED PRODUCTS
MAINTENANCE AND SUPPORT AGREEMENT 1035 TERM: 04/01/16-03/31/17
CUSTOMER: City of Augusta
Site Identification Number
Product Site Id
PremierOne CSR™ PSA70643_(CSR)
The following table lists the Products under maintenance coverage:
Product Description Version
Number
Qty Term Fees
PremierOne CSR™
PremierOne CSR™ Concurrent User
Licenses 4.2.1 10
$46,440.00 PremierOne CSR™ Contact Center Call
Center Licenses 4.2.1 8
Citizen Web Intake – Site License 4.2.1 1
PremierOne CSR™ Citizen Mobile Apps 3.5 1
Cityworks
Cityworks Interface 1st Year Maintenance 11/1/15 -10/31/16
billed on invoice #41215958 dated 11/12/15.
Prorated Maintenance included to cover
11/1/16 – 3/31/17 (5 mos) to sync-up with the
PremierOne CSR maintenance renewal
period. Previous SA# 1293
N/A 1 $4,167.00
TOTAL $50,607.00
Motorola Solutions, Inc. PSV M&SA Exhibit B 3 Version 2-23-12
Exhibit B
CUSTOMER SUPPORT PLAN
MAINTENANCE AND SUPPORT AGREEMENT 1035 TERM: 04/01/16-03/31/17
CUSTOMER: City of Augusta
Introduction
Welcome to Motorola Solutions Customer Support. We appreciate your business and look
forward to serving your needs on your Public Service Applications system.
The Customer Support Plan is designed to provide Motorola Solutions customers the details
necessary for understanding Motorola Solutions overall support processes and policies as a
compliment to the Motorola Solutions Maintenance and Support Agreement.
The Motorola Solutions Maintenance and Support Agreement is the legal and binding
contractual terms for which services are provided under. Questions or concerns regarding your
support plan can be directed to your Support Manager.
Below are the topics outlined in this Customer Support Plan:
I. Service Offerings
II. Accessing Customer Support
III. Severity Levels and Case Management
IV. Responsibilities
V. Customer Call Flow
VI. Contacts
I. Service Offerings
Motorola Solutions Customer Support organization includes a staff of Support Analysts whom are
managed by Motorola Solutions Customer Support Managers and are chartered with the direct front-line
support of our customers. A Support Analyst is a system technologist responsible for providing direct or
escalation support. A Support Analyst is sometimes referred to as a Customer Support Analyst (“CSA”)
or Technical Support Analyst (“TSA”) or Technical Support Representative.
Motorola Solutions Support Organization offers a multi-layered approach to a total service solution.
Levels of support are defined as follows:
Service Levels
Level 0 Logging, dispatching and tracking service requests
Level 1 Selected 1st call support, triage and resolution
Level 2 Telephone and/or on-site support for normal technical requirements
Level 3 High-level technical support prior to Engineering escalation
Level 4 Engineering software code fixes and changes
Motorola Solutions, Inc. PSV M&SA Exhibit B 4 Version 2-23-12
Motorola Solutions provides to customers on an active maintenance and support agreement defined
services and Software Releases. Specific support definitions, offerings and customer responsibilities are
detailed in section 3 of the main body of the maintenance and support agreement.
II. Accessing Customer Support
The Motorola Solutions System Support Center Operations
Motorola Solutions Public Service Applications Technical Support personnel in cooperation with Motorola
Solutions System Support Center (“SSC”) provide the gateway to technical support for all of Motorola
Solutions Public Service Application systems. Accessing support through Motorola Solutions toll free 800
number, web ticketing or email ticketing ensures accurate case handling and tracking. The goal of the
Support team and SSC is to make certain systems are restored and running at peak levels as quickly as
possible. This is accomplished by obtaining accurate customer and problem details and by directing your
requests to the right support team in a timely manner.
The System Support Center offers total call management including:
Single point of contact for Motorola Solutions service requests
Logging, dispatching and tracking of service requests
System capabilities to identify pending cases and automatically escalate to management
Database and customer profile management
Standard reports with on-demand distribution
Case notification
Motorola Solutions System Support Center operates 24 hours a day, 7 days a week, 365 days a year.
That means you can call us anytime. Support Center personnel enter requests for service, technical
assistance, or telephone messages into a database system. Every time you call us, we log information
about your request into the tracking system so that the information is available for reference and analysis
to better serve your future service needs. Another benefit of logging every service request is that
Motorola Solutions and customers can track the progress from initial contact to final resolution.
There are three options for accessing Support at Motorola Solutions:
1. Motorola Solutions System Support Center Toll Free Number
2. eCase Management through Motorola Solutions On-Line
3. Email Case Ticketing
Option 1 - Call Motorola Solutions System Support Center
Call Motorola Solutions Toll free 800-323-9949
Select from the auto attendant as follows:
Option 2 – Technical Support of Infrastructure Products
Then select Option 6 – Public Safety Applications
Next select the appropriate system type option
1. CAD
2. RMS
3. Mobile Applications
4. Jail Management Systems
5. Law Records (LRMS)
6. Customer Service Request System (CSR)
0. All Other Applications
Upon contact with the SSC personnel, you will provide the name and phone number for Customer contact
and your agency and product specific Site Identification number. Providing a brief problem description
will assist in defining the severity level and determine proper case routing to the appropriate Motorola
Motorola Solutions, Inc. PSV M&SA Exhibit B 5 Version 2-23-12
Solutions technical support team member. A unique tracking number will be provided to your agency for
future reference.
Generally customers calling the toll-free 800 number will access Public Service Applications technical
support directly. For heavy call times or after hours the caller will be directed to Motorola Solutions
System Support Call Center Operations. Once the logging process is complete customers are transferred
directly to a Technical Support Analyst during Technical Support Operation Hours (6:00 a.m. to 6:00 p.m.
Mountain Time, Monday to Friday). After support operation hours (6:00 p.m. to 6:00 a.m. Mountain Time,
Weekends and Motorola Solutions Holidays) customers will be contacted within the contractually
specified period of time by a Technical Support Analyst.
Customer
calls 800-
323-9949
Customer
Creates an
eCase via
MOL or Email
A case is
auto logged
in Clarify
An auto notification is sent to
the customer with the case
number that was created.
Response to these cases is
within 2 hours.
Is this within
business
hours?
After-Hours
processNo
Is this a new
issue?
Create a tech
support case.
Provide customer
their case number
Yes
Product support
team?
Is this a new
issue?
CAD, JAIL, MOBILE, LRMS, CSR
RMS
YesOpen and refer to
existing Case
Open and refer to
existing CaseNo
No
Create a tech
support case.
Provide customer
their case number
To
Technical
Support
Use the keyword list to
determine customer’s case
severity
Use the keyword list to
determine customer’s case
severity
Is the customer
entitled to
service?
Yes
Yes
Follow process to
create a PONoeCase
Process
Motorola Call Flow
Motorola Solutions, Inc. PSV M&SA Exhibit B 6 Version 2-23-12
Is the issue
escalated to an SR
in Clearquest?
The Support
Analyst logs the
SR.
An Engineer works
the SR and makes
updates to the
Clarify case.
The Engineer
works the SR to
resolution.
The Support
Analyst works the
Clarify case to
resolution.
Yes
End customer
process
An auto notification is sent to
the customer with an update
An auto notification is sent to
the customer with an update
An auto notification is sent to
the customer with an update
An auto notification is sent to
the customer with resolution
information
The Support
Analyst works the
issue making
updates to the
Clarify case.
An auto notification is sent to
the customer with an update
No
Support technician
closes the Clarify
case after FRB
and CrashTrack
process.
Support technician
closes the Clarify
case
Technical
SupportTechnical Staff Call Flow
Motorola Solutions, Inc. PSV M&SA Exhibit B 7 Version 2-23-12
Call the On-Call,
Technical Support
Analyst
Is the
customer entitled to
service?
Product supported
team?
Is
the customer
Gold Level?
Is the
customer
calling RMS?
And is it completely
inoperable?
After-
Hours
Call Support
Manager and On-
Call Technical
Support Analyst
Yes
CAD, PMDC, JAIL, LRMS, CSR
RMS
No
Yes
Yes
Create a Clarify
case and submit it
to the PRODUCT
Clarify Queue
No
End Process
Use the keyword list to
determine customer’s case
severity
Follow process to
create a PONo
Call Flow After-Hours
Motorola Solutions, Inc. PSV M&SA Exhibit B 8 Version 2-23-12
How to Obtain Technical Support for Products
Action / Response
Step 1. Call the System Support Center 1-800-323-9949
Step 2. Select option 2 (Technical Support)
Step 3. Select option 6 (Public Safety Applications)
Step 4. Select product specific option
Step 5. Provide Site Identification Number (See Exhibit A-Description of Covered Products for
Site Identification Numbers)
Step 6. Provide Your Information Caller Name
Contact Phone Number
Description of problem
Severity of system problem determined at time of call
Time available for call back
Email address
Step 7. Case Number Generated Caller will receive a Case number for tracking the service
request.
Check Status The caller may check the status of a Case at any time by
calling the System Support Center at 1-800-323-9949 and
following steps 2-4 above and providing the case number.
Case Assignment The Customer Support Representative will determine a
course of action and assign the Case to the appropriate
group.
Standard Response Time RESPONSE See Section III for Severity Level definitions
Severity 1: 1 hour
Severity 2: 3 business hours
Severity 3: 2 business days
Severity 4: 7 business days
Severity 5: Determined by Motorola Product Mgr
Step 8. Notification of CASE All
Activity
Case Notifications are available for up to 4 persons.
Notifications are sent via pager or email when any of the
following events occur on a Case: Open, Assigned, Site
Arrival, Deferred or Closure.
To request case notifications, please contact your Support
Manager.
Notification of CASE Open/Close
Activity
Case Notifications are available for up to 4 persons.
Notifications are sent via pager or email when any of the
following events occur on a Case: Open or Closure.
To request case notifications, please contact your Support
Manager.
Motorola Solutions, Inc. PSV M&SA Exhibit B 9 Version 2-23-12
Option 2 - Submit a ticket via eCase Management from Motorola Solutions On-Line
Motorola Solutions On-Line eCase Management provides a fast, intuitive, and efficient interface for
Technical Case Management that allows customers to open, update, and view the status of their cases
on the web.
Setting Up a Motorola Solutions On-Line Account
To set up a Motorola Solutions On-Line account, please visit https://businessonline.motorola.com and
follow the directions on the link for “Sign Up Now. “
A User ID and Password are not required for setting up your account. After accessing the link
above, indicate in the “Additional Information” field you are a Public Service customer seeking
access to eCase Management. Once you submit your request, you will receive a confirmation email
indicating receipt and including additional details about the Motorola Solutions On-Line account set
up. In approximately 4-5 business days an additional email will be sent which includes details about
your On-Line account.
Accessing the Technical Case Management web site
Once you have set up your agency’s Motorola Solutions On-Line Account, to access the site simply
log onto Motorola Solutions at businessonline.motorola.com with your user ID and password, click on
the Contact Us Open Case, and select System Support Issue from the Issue Type drop-down.
Primary Features of On-Line Technical Case Management
Motorola Solutions customers have three main functions available through Motorola Solutions On-
Line to manage their cases:
A. Open new cases
B. Search for existing cases and view details of the existing case
C. Update existing cases by adding notes
A. Open a New Case
1. Log into Motorola Solutions On-Line
2. Click on the “Contact Us” Open Case
3. Then select the Reason Code = System Support Issue (and the page will automatically reload)
Motorola Solutions, Inc. PSV M&SA Exhibit B 10 Version 2-23-12
4. Fill in the Case Title (description of request) and choose the applicable Site (which are listed
alphabetically)
5. Choose case type Technical Support, Severity Level and Public Safety Applications
System
6. Fill in a detailed description of your issue
7. Click “Create Case”
Screen Shot from Steps 4-6
Email Confirmation
1. eCase Management will give immediate confirmation of case number (new case
numbers are 8 digits long)
2. The confirmation screen includes “expand all” and “collapse all” buttons for case notes
Motorola Solutions, Inc. PSV M&SA Exhibit B 11 Version 2-23-12
B. Search for a Case
1. Log into Motorola Solutions On-Line
2. Click on the “Contact Us” Search Case
3. Select the “System Support Issue” type (the webpage will automatically reload)
C. Add Notes to an Existing Case
1. You can also add notes after submitting your case, by clicking on the “Add Notes”
button
Motorola Solutions, Inc. PSV M&SA Exhibit B 12 Version 2-23-12
Motorola Solutions On-Line Support
1. Motorola Solutions does not recommend using this tool for opening Severity 1 or 2 cases. For any
critical issues, customers should contact the System Support Center by calling 800-323-9949 and
following the appropriate prompts.
2. The same guidelines would apply to updating cases with critical information. Any critical updates
should be reported directly to Support at 800-323-9949.
3. When updating case notes, please provide your contact information, which includes your phone
number, pager number, etc.
For questions on Motorola Solutions On-Line eCase Management or administrative support, please
contact the Motorola Solutions Online Helpdesk at molhelp1@motorolasolutions.com or call 800-814-
0601.Requirements for effective usage:
Browser: Internet Explorer 5.0 or greater
Motorola Solutions, Inc. PSV M&SA Exhibit B 13 Version 2-23-12
Valid MOL user ID and PasswordOption 3 - Submit a ticket via Email Case Management
An alternative Customer Support tool is available for PSA customers. Along with the toll-free phone
number and Motorola Solutions Online, customers can request technical support by email. For many
customers who use their PDA as a means to open cases, email ticketing provides additional flexibility for
initiating cases.
To ensure proper case management and contractual response, email ticketing is only available for
severity levels three and four. In order to properly process a ticket via email, the message must be
formatted exactly as described below: Instructions are also located under “Resources” at:
https://motonline.mot.com
1. Address your email to PSACASE@motorolasolutions.com
2. Type PSA Service Request and a brief description of the system issue in the Subject line of the
e-mail message. This will become the case title
3. Type Site ID = followed by the site identification number of the system location
4. Type Product Type= followed by the product family type. Choose from the following list:
CAD (OR FRIENDS OF CAD, such as AWW, ATM, AVL and UDT)
CSR (CUSTOMER SERVICE REQUEST)
INFOTRAK, LRMS
JAIL MANAGEMENT (OFFENDERTRAK)
MOBILE APPLICATIONS (PMDC, AIRMOBILE, TXMESSENGER)
NETRMS
5. Type Contact First Name = followed by your first name or the name of the person you would like
support personnel to contact
6. Type Contact Last Name = followed by your last name or the name of the person you would like
support personnel to contact.
7. Type Phone Number = followed by the area code and phone number where the contact person
may be reached
8. Type Severity Level = followed by either severity level 3 or 4. All severity level one or two cases
must be opened via the toll-free PSA customer support number
9. Type Problem Description = followed by a comprehensive description of the problem
10. Send the message to us. You will receive an email with your case number for future reference.
If an email response is not received, or if you need to open a severity level one or two case, please
contact the PSA customer support at 1 800-323-9949 for further assistance.
SAMPLE Email Ticket Formatting:
Motorola Solutions, Inc. PSV M&SA Exhibit B 14 Version 2-23-12
III. Severity Levels and Case Management
Motorola Solutions services and response times are based on the severity levels of the error a customer
is experiencing as defined below. This method of response allows Motorola Solutions to prioritize its
resources for availability on our customer’s more severe service needs. Severity level response time
defines the actions that will be taken by Motorola Solutions Support team. Due to the urgency involved
in some service cases, Motorola Solutions will make every reasonable effort to provide a temporary or
work around solution. When a permanent solution is developed and certified through testing, it will be
incorporated in to the applicable Supplemental and or Standard Release.
SEVERITY
LEVEL
DEFINITION RESPONSE TIME TARGET
RESOLUTION
TIME
1 Total System Failure - occurs when the System is
not functioning and there is no workaround; such
as a Central Server is down.
Telephone
conference within one
(1) hour of initial voice
notification
Resolve within
twenty-four (24)
hours of initial
notification
2 Critical Failure - Critical process failure occurs
when a crucial element in the System that does not
prohibit continuance of basic operations is not
functioning and there is usually no suitable work-
around. Note that this may not be applicable to
intermittent problems.
Telephone
conference within
three (3) Standard
Business Hours of
initial voice
notification
Resolve within
seven (7)
Standard
Business Days of
initial notification
3 Non-Critical Failure - Non-Critical part or
component failure occurs when a System
component is not functioning, but the System is still
useable for its intended purpose, or there is a
reasonable workaround.
Telephone or email
conference within two
(2) Standard
Business Days of
initial notification
Resolve within
180 days in a
Motorola-
determined Patch
or Release.
4 Inconvenience - An inconvenience occurs when
System causes a minor disruption in the way tasks
are performed but does not stop workflow.
Telephone or email
conference within
seven (7) Standard
Business Days of
initial notification
At Motorola’s
discretion, may
be in a future
Release.
5 Customer request for an enhancement to System
functionality is the responsibility of Motorola’s
Product Management.
Determined by
Motorola’s Product
Management.
If accepted by
Motorola’s
Product
Management, a
release date will
be provided with
a fee schedule,
when
appropriate.
Incoming cases are automatically assigned an initial Severity Level of 3, unless otherwise indicated
or determined at the time the case is logged. When escalation is required, Motorola Solutions
adheres to strict policy dictated by the level of problem severity.
Motorola Solutions, Inc. PSV M&SA Exhibit B 15 Version 2-23-12
Severity Level One Escalation
Once an issue is escalated to Engineering, the following table is used as an Engineering resolution
guideline for standard product problems.
Escalation Policy- Severity Level 1
CRITICAL ACTION RESPONSIBILITY
0 Hours
Initial service request is placed. Support Analyst begins
working on problem and verifies / determines severity
level.
Support Analyst
2 Hours
If a resolution is not identified within this timeframe, SA
escalates to the Customer Support Manager who
assigns additional resources. Email notification to
Director of Customer Support and Director of System
Integration.
Support Analyst
Customer Support Manager
4 Hours
If a resolution is not identified within this timeframe,
Customer Support Manager escalates to the Director of
Customer Support and Director of System Integration to
assign additional resources. Email notification to Vice
President of System Integration and Vice President
Customer Support.
Customer Support Manager
Director of Customer Support
Director of Systems Integration
8 Hours
If a resolution is not identified within this timeframe,
Director of Customer Support escalates to Vice
President of System Integration, Vice President of
Support, and account team.
Customer Support Manager
Director of Customer Support
Director of Systems Integration
VP of System Integration
VP of Customer Support
12 Hours
If a resolution is not identified within this timeframe,
Director of Customer Support escalates to Vice
President of System Integration, Vice President of
Support, and account team, Senior Vice President’s of
Operations, System Integration, Customer Support and
Engineering.
Senior Management
Support
Operations
Systems Integration
Engineering
All Severity Level 1 problems will be transferred or dispatched immediately to the assigned Motorola
Solutions technical support representative, to include notification to Motorola Solutions management
24x7. All other severity level problems logged after business hours will be dispatched the next business
morning.
3.1 Reporting a Problem. Customer will assign an initial Severity Level for each error reported,
either verbally or in writing, based upon the definitions listed above. Because of the urgency involved,
Severity Level 1 or 2 problems must be reported verbally to the Motorola Solutions call incoming center.
Motorola Solutions will notify the Customer if Motorola Solutions makes any changes in Severity Level (up
or down) of any Customer-reported problem.
3.2 Motorola Solutions will use best efforts to provide Customer with a resolution for Severity 1 and
Severity 2 issues within a reasonable time and in accordance with the assigned Severity Level when
Customer allows timely access to the System and Motorola Solutions diagnostics indicate that a Residual
Error is present in the Software. Should Customer report an error that Motorola Solutions cannot
reproduce, Motorola Solutions may enable a detail error capture/logging process to monitor the System.
If Motorola Solutions is unable to correct the reported Residual Error within a reasonable time, Motorola
Solutions will escalate its procedure and assign such personnel or designee to correct such Residual
Error promptly. Should Motorola Solutions, in its sole discretion, determine that such Residual Error is not
present in its Release, Motorola Solutions will verify: (a) the Software operates in conformity to the
Motorola Solutions, Inc. PSV M&SA Exhibit B 16 Version 2-23-12
System Specifications, (b) the Software is being used in a manner for which it was intended or designed,
and (c) the Software is used only with approved hardware or software.
3.3 Error Correction Status Report. Motorola Solutions will provide verbal status reports on
Severity Level 1 and 2 Residual Errors. Written status reports on outstanding Residual Errors will be
provided to System Administrator on a monthly basis.
IV. Key Responsibilities
4.1 Motorola Solutions Responsibilities
4.1.1 Customer Notifications. Motorola Solutions will provide access to (a) Field Changes; (b)
Customer Alert Bulletins; and (c) hardware and firmware updates, as released and if
applicable.
4.1.2 Remote Installation. At Customer’s request, Motorola Solutions will provide remote
installation advice or assistance for Updates for a fee.
4.1.3 Software Release Compatibility. At Customer’s request, Motorola Solutions will provide:
(a) current list of compatible hardware operating system releases, if applicable; and (b) a list
of Motorola Solutions Software Supplemental or Standard Releases
4.1.4 On-Site Correction. Unless otherwise stated herein, all suspected Residual Errors will be
investigated and corrected from Motorola Solutions facilities. Motorola Solutions will decide
whether on-site correction of any Residual Error is required and will take appropriate action.
4.1.5 Support on Motorola Solutions Software
Motorola Solutions will provide any required software fixes in the form of either a “patch” or in a
Supplemental (maintenance) Release.
4.1.6 Maintenance Contract Administration
Motorola Solutions Maintenance Contracts Administration Department manages the maintenance
agreement following the warranty term that may be included in the purchase of a Motorola Solutions
system.
Approximately four months prior to the expiration of the warranty period, the Contracts Administration
team will contact the customer to discuss the options available for their specific site. The terms of the
agreement can be customized to your agency’s budgetary requirements and cycle. Motorola
Solutions offers various levels of support to meet an agency’s requirements, for example:
Telephone, dial in support for software fixes
Varying hours of coverage
Third party vendor services
On-site services
Users Conference
Professional Services
4.1.7 Reports
Service history reports and notifications are available from the Motorola Solutions call tracking
system. If you are interested in obtaining access to service history reports and ticketing notifications,
inquire with your Technical Support Representative.
4.2 Customer Responsibilities
4.2.1 Initial logging of issue
4.2.2 Assist in assessing severity level
Motorola Solutions, Inc. PSV M&SA Exhibit B 17 Version 2-23-12
4.2.3 Contact Motorola Solutions to escalate service requests
4.2.4 Parts replacement (if applicable)
4.2.5 Dial in connectivity and telephone access to Motorola Solutions personnel
4.2.6 Anti-virus software. Customer is responsible for running any installed anti-virus software.
4.2.7 Operating System (“OS”) Upgrades. Unless otherwise stated herein, Customer is
responsible for any OS upgrades to its System. Before installing any OS upgrade, Customer
will contact Motorola Solutions to verify that a given OS upgrade is appropriate.
4.2.8 Trouble Report Form To better assist us in gathering details for analyzing and repairing your
system errors, Motorola Solutions has created the Trouble Report Form (page 17).
Completion of this form by the customer is voluntary.
The Trouble Report form helps Motorola Solutions Technical Support reduce errors by
increasing the understanding of the problem description definition. It may also improve repair
time by understanding the probability of repeat errors. Additionally, should escalation to
Motorola Solutions Engineering team be required, information gathered on this form will aid
by potentially avoiding the wait associated with error reoccurrence.
Information customers provide on the Trouble Report form will assist Motorola Solutions
Support team expedite the troubleshooting process. Your assistance in providing the
information is appreciated. Once you complete the form, please e-mail or fax this form to the
Technical Support Representative assigned to work on the issue reported.
Motorola Solutions, Inc. PSV M&SA Exhibit B 18 Version 2-23-12
Trouble Report Form
Agency Name: Motorola
Solutions Case
Number:
Contact Name: E-mail Address:
Contact Phone: Contact Fax:
Severity Level: CAD Correction#:
Subject:
Product/Version:
Problem
Description:
Please ensure that the description provided is as detailed as possible. By including accurate details, Motorola
Solutions opportunity to resolve the issue promptly and successfully increases. Please be sensitive to the use of
verbiage that is specific to your agency or area of the country. Full understanding of the facts on a reported issue
increases Motorola Solutions probability of locating a root cause and achieving a timely resolution.
Steps to
Duplicate:
Motorola Solutions understands that duplication is not always easy. However, if you are able to duplicate the issue,
providing us with the detailed keystrokes will greatly improve our ability to correct the issue in question. When unable
to duplicate the issue on demand, providing us with detailed steps that preceded the issue reported will greatly help.
Step One:
Step Two:
Step Three:
Step Four:
Step Five:
Step Six:
Step Seven:
Additional Steps:
Expected
Results:
Actual
Results:
Configuration
Checked:
Motorola Solutions, Inc. PSV M&SA Exhibit B 19 Version 2-23-12
V. Customer Call Flow
To Be Provided By Customer
VI. Contact Information
Motorola Solutions Contacts
CONTACT PHONE NUMBER
Motorola Solutions System Support Center (800) 393-9949
Doug Walkinshaw
Director, Customer Support
Doug.Walkinshaw@motorolasolutions.com
(850) 225-6242
Gayle Leary
Technical Support – Public Service
Gayle.Leary@motorolasolutions.com
(850) 803-1820
Shelley Rhoads
Customer Support Business Manager
srhoads@motorolasolutions.com
(951) 245-7416
Customer Contacts (to be provided by Customer)
Customer Agency Name:
Address:
City, State and Zip:
Billing Contact Name:
Phone No:
Fax No:
Email:
Backup System Administrator Name:
Phone No:
Fax No:
Email:
Service Escalations Contact Name:
Title:
Phone No:
Email:
Motorola Solutions, Inc. PSV M&SA Exhibit C 20 Version 2-23-12
1 Daily meal allowance is determined by Motorola based on published guidelines. In no event will the amount provided exceed
attendee’s applicable Agency rules regarding meal expenses, provided the attendee or his/her agency notifies Motorola in
advance of the conference of any restrictions, prohibitions or limitations that apply.
Prepared by: Tanya Mansell, 949-716-8884, tanyamansell@motorolasolutions.com
Exhibit C
SUPPORT PLAN OPTIONS AND PRICING WORKSHEET
Maintenance and Support Agreement # 1035 Term Length 12 Months
Term Start Date 04/01/16 Term End Date 03/31/17
CUSTOMER AGENCY City of Augusta BILLING AGENCY City of Augusta
Address 530 Greene Street Annex 101 Address 530 Greene Street Annex 101
City, State, Zip Augusta, GA 30901 City, State, Zip Augusta, GA 30901
Contact Name Mike Blanchard Contact Name Accounts Payable
Contact Title Deputy Director IT Contact Title
Telephone Number (706) 821-2862 Telephone Number
Fax Number (706) 821-2530 Fax Number
Email Address Blanchard@augustaga.gov Email Address
For support and updates on products below, please contact Motorola Solutions Public Service Application’s Customer Support:
(800) 323-9949 Option 2, Option 6, then select the corresponding product prompts as follows:
6 CSR PRODUCTS
PremierOne CSR Infor Radio Asset Management Cityworks Custom Interfaces
CSR Other Administrative
Hearings (AHMS)
MOTOROLA SOLUTIONS SERVICES TERM FEES
STANDARD SUPPORT SERVICES $ 50,607.00
1 Customer Support Plan $ Included
2 Case Management 24X7 $ Included
3 Technical Support Monday through Friday
8:00 a.m. to 5:00 p.m. Customer local time
$
Included
4 Third-party Vendor Coordination $ Included
5 On-site Support (when applicable) $ Included
6 $ Included
7 SW Releases: Standard & Supplemental $ Included
8 Access to Users Group Site $ Included
SUPPLEMENTAL SERVICE OPTIONS
Service Descriptions Available Upon Request
1 24x7 Technical Support Svcs
2 Time and Materials $
3 Professional Services Training $
4 Professional Services Upgrades $
5 Preventive Maintenance $
6 Users Conference Advance Purchase $
7 On-site Support (Dedicated Resource) $
8 GeoFile Services $
MOTOROLA SOLUTIONS TOTAL FEES $ 50,607.00
USERS CONFERENCE ATTENDANCE ADVANCE PURCHASE DETAILS
Users Conference Attendance ($2,650 per Attendee) Year 2016 Number Attendees 0
Registration fee
Ground Transportation (booked by Motorola) Roundtrip travel for event (booked by Motorola)
Hotel accommodations (booked by Customer Agency per Motorola website instructions)
Daily meal allowance 1
TERM GRAND TOTAL* *Excludes taxes if applicable
$ 50,607
Commission Meeting Agenda
3/15/2016 2:00 PM
Statewide Mutual Aid and Assistance Agreement With GEMA
Department:Fire
Department:Fire
Caption:Motion to approve entering into a Statewide Mutual Aid and
Assistance Agreement with GEMA to support all-hazards emergency
management missions and to authorize the Mayor to execute the
appropriate documents. (Approved by Public Safety Committee
March 8, 2016)
Background:This is a request to up-date the current Statewide Mutual Aid and
Assistance Agreement with GEMA
Analysis:
Financial Impact:
Alternatives:None at this time.
Recommendation:Approve entering into a Statewide Mutual Aid and Assistance
Agreement with GEMA to support all-hazards emergency
management missions and to authorize the Mayor to execute the
appropriate documents.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
2016 - Utilities 6 inch Pump
Department:Finance Department - Fleet Management
Department:Finance Department - Fleet Management
Caption:Motion to approve Augusta Utilities –Construction and
Maintenance Division request to replace a 6 inch pump which was
stolen. (Approved by Finance Committee March 8, 2016)
Background:The Augusta Utilities Department - Construction and Maintenance
Division requests the replacement of one six inch bypass pump to
replace a 2012 unit, asset number 212139, which was recently
stolen from a jobsite and reported to the Sheriff's Office (see
statement attached). This type pump is a critical asset for the
many emergency response situations of the department and needs
to be replaced as soon as possible with the same model pump.
Analysis:Fleet Management would like to utilize the Federal General
Services Administration bid program to purchase the unit. The
GSA low bid for this unit was awarded to Thompson Pump
Manufacturing Company (bid award number GS-07F-0140V) as
indicated by the attached paperwork. We have attached the
competitor’s price for the same class pump for comparison
purposes
Financial Impact:The unit will be purchased for $34,132.00 using the GMA Lease
Program with 3 annual payments of $11,377.33 each.
Alternatives:1. Approve the request, 2. do not approve the request.
Recommendation:Approve the request to purchase the six inch pump from
Thompson Pump Manufacturing Comanp, Inc.
Funds are Available
in the Following
Accounts:
Georgia Municipal Association Lease Pool, 631-00-
0000/11.19114
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
2016-Airport Truck
Department:Finance Department-Fleet Management Division
Department:Finance Department-Fleet Management Division
Caption:Motion to approve the purchase of 1 pickup truck for Augusta
Regional Airport. (Bid Item 15-161) (Approved by Finance
Committee March 8, 2016)
Background:The Augusta Regional Airport is requesting the purchase of one
2016 Ford F150 4x4 pickup truck to utilize as an off-road vehicle
for the many operations duties around the airport
premises. Currently a 2010 Expedition is performing the duties
but the wear and tear derived from the strenuous activities requires
it be moved to a less arduous position in their fleet. The pickup
truck purchase was approved by the Airport Commission on
February 25th at their monthly meeting (See Attachment).
Analysis:The Procurement Department published competitive bids using
the Demand Star electronic bid application for the 8,500 GVW
pickup trucks (Bid-15-161) Bid 15-161 results were as follows:
(1) Allan Vigil Ford = $28,541.00 each; (2) Gerald Jones Ford
(formerly Bobby Jones Ford) = $29,032.00 each; (3) Langsdale
Chevrolet = $32,242.00 each NOTE: Gerald Jones Ford (formerly
Bobby Jones Ford) has agreed to match the lowest non-local
bidder’s price through the Local Vendor Preference program. See
Attachment
Financial Impact:The pickup truck will be bought for $28,541.00. The funds will be
provided by the airports capital outlay and leased through the
GMA lease program with three annual payments of $9,513.67
each.
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Approve the purchase of one pickup truck for the Augusta
Regional Airport.Cover Memo
Funds are Available
in the Following
Accounts:
The Airport will be using the Georgia Municipal Association lease
(to purchase) program 631-00-0000/11.19114
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation To Bid
Sealed bids will be received at this office until Tuesday, April 28, 2015 at 11:00 a.m. for furnishing:
Bid Item 15-161 8,500 GVW Series Truck for Fleet Department
Bid Item 15-163 10,000 GVW Series Truck for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid.
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street
– Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices
of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706-821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 10,
2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 19, 26, April 2, 9, 2015
Metro Courier March 25, 2015
Revised: 1/8/2015
Vendors
Langdale Chevrolet
1006 W Franklin St.,
Sylvester GA 31791
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Bobby Jones Ford
3480 Wrightsboro Rd
Augusta, GA 30909
Attachment B YES YES YES
E-Verify Number 523776 94460 117480
SAVE Form YES YES YES
5.01 Fullsize Truck, Rg Cab
2 wheel drive $24,624.00 $20,324.00 $20,955.88
5.02 Fullsize Truck, Rg Cab
4 wheel drive $26,935.00 $22,766.00 $23,628.59
5.03 Fullsize Truck, Ext Cab
2 wheel drive $26,625.00 $22,468.00 $23,122.98
5.04 Fullsize Truck, Ext Cab
4 wheel drive $28,841.00 $24,923.00 $25,820.98
5.05 Fullsize Truck, Crew Cab
2 wheel drive, 4 doors $27,815.00 $23,731.00 $24,397.96
5.06 Fullsize Truck, Crew Cab
4 wheels door, 4 doors $30,132.00 $26,131.00 $27,079.27
5.07 Min 6.0L Diesel Engine $7,200.00 $7,450.00 $7,229.00
5.08 Heavy duty tow package $280.00 INCLUDED STD 12K
5.09 Rear Seat (deleted) EC -$212.00 NA NA
5.10 Pickup box deleted (to include spare tire in pricing) -$290.00 -$249.00 -$281.00
5.11 Trailer Tow Mirrors $71.00 STANDRAD STD
5.12 Black platform Run Bd $531.00 $350.00
$273.00 reg cab
$316.00 xcab or crew
cab
5.13 Elec Windows & Door Locks $610.00 $995.00
$763.00 reg cab or
xcab
$942.00 crew cab
5.14 Roof clearance lights $55.00 $55.00 $48.00
5.15 Speed control / tilt steering wheel STANDRAD $225.00 $200.00
5.16 Skid Plate Pkge (4X4)$150.00 $95.00 $85.00
5.17 CNG Package $8,300.00 $11,950.00 $268.00
6.01 Fire Extinguisher $125.00 $75.00 $50.00
6.02 Outlet receptacle $70.00 $75.00 $50.00
5.00 8,500 GVW Series Truck Vehicle and Options Required
6.00 Outfitter's Speciality Items
Bid #15-161
8,500 GVW Series Truck
for Augusta, Georgia - Fleet Management
Bid Opening Date: Tuesday, April 28, 2015 at 11:00 a.m.
Total Number Specifications Mailed Out: 21
Total Number Specifications Download (Demandstar): 1
Total Electronic Notifications (Demandstar): 71
Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE
Total packages submitted: 3
Total Noncompliant: 0
Page 1 of 2
Vendors
Langdale Chevrolet
1006 W Franklin St.,
Sylvester GA 31791
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Bobby Jones Ford
3480 Wrightsboro Rd
Augusta, GA 30909
Bid #15-161
8,500 GVW Series Truck
for Augusta, Georgia - Fleet Management
Bid Opening Date: Tuesday, April 28, 2015 at 11:00 a.m.
Total Number Specifications Mailed Out: 21
Total Number Specifications Download (Demandstar): 1
Total Electronic Notifications (Demandstar): 71
Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE
Total packages submitted: 3
Total Noncompliant: 0
6.03 Bedliner $380.00 $390.00 $325.00
6.04 Electric brake control $165.00 $175.00 $130.00
6.05 Crane Serv Body $5,749.44 $5,795.00 $5,080.00
6.06 Serv Body Bumper/ball hitch $280.00 $290.00 $382.00
6.07 Serv Body Bumper/pintle hook $375.00 $390.00 $305.00
6.08 Spotlight $375.00 $390.00 $370.00
6.09 Spotlights $750.00 $780.00 $740.00
6.10 Toolbox $425.00 $450.00 $240.00
6.11 Trailer hitch $325.00 $345.00 $335.00
6.12 Trailer wiring $75.00 $75.00 $40.00
6.13 Trailer ball $50.00 $45.00 $15.00
6.14 Pintle hook Dual purpose 10K/16K $295.00 $175.00 $125.00
6.15 Pipe vise $213.00 $350.00 $280.00
6.16 Tommy gate lift $2,673.56 $2,795.00 $2,385.00
6.17 Window tint reg cab $195.00 $125.00 $100.00
6.18 Window tint ext cab $225.00 $145.00 $120.00
6.19 Window tint crew cab $395.00 $165.00 $140.00
7.01 Backup alarm $95.00 $75.00 $40.00
7.02 Magnetic LED light $690.30 $350.00 $315.00
7.03 LED topmount light $670.30 $500.00 $479.00
Year
2015 until 7-12-2015
2016 After that same
price
2016 2016
Make CHEVROLET FORD FORD
Model SILVERADO 2500HD F-250 F-250
Approximate Delivery Date 60-65 DAYS 8 TO 12 WEEKS APPOX 120 DAYS
7.00 Alert Warning Systems
2016 8,500 GVW PICKUP TRUCK:
Page 2 of 2
Commission Meeting Agenda
3/15/2016 2:00 PM
Patrick Feistel
Department:Clerk of Commission
Department:Clerk of Commission
Caption:Motion to approve the refund of property taxes paid by Garden
City Rescue Mission in Augusta, Georgia in the amount of
$6,650.50 parcels 046-2-162-00-0;047-3-102-00-0;046-4-100-00-
0;046-4-099-00-0. (Approved by Finance Committee March 8,
2016)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
Central of Georgia Railroad Crossing NFS No. 1208808
Department:Utilities
Department:Utilities
Caption:Motion to approve Central of Georgia Railroad Crossing NFS No.
1208808. (Approved by Engineering Services Committee March
8, 2016)
Background:The Augusta Utilities Department will be constructing a low pressure
relief sanitary sewer this year. Part of the sewer will be on Glass
Factory Avenue and will need to cross the railroad tracks belonging
to Central of Georgia (Norfolk Southern).
Analysis:This agreement is the normal agreement whereby Central of
Georgia/Norfolk Southern grants Augusta the right to cross their
right-of-way.
Financial Impact:$1000.00
Alternatives:Alternatives Disapprove Central of Georgia NFS No. 128808
Recommendation:Approve Central of Georgia NFS No. 128808
Funds are Available
in the Following
Accounts:
G/L 512043420-5411120 J/L 81500050-5411120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta, GA
Augusta Information Technology - GIS Division, Augusta, GAAugusta GA GIS
February 18, 2016 0 140 28070 ft
0 40 8020 m
1:1,128
Disclaimer: While every effort is made to keep information provided over the internet accurate and up-to-date, Augusta does not certify the authenticity or accuracy of such information. No warranties, express or implied, are provided for the records and/or mapping data herein, or for their use or interpretation by the User.
CENTRAL OF GEORGIA RAILROAD COMPANY ACKNOWLEDGMENT FORM FOR WIRE AND/OR PIPE OCCUPATION WITHIN THE LIMITS OF A PUBLIC RIGHT OF WAY.
APPLICANT: Augusta, Georgia
535 Telfair Street Augusta, GA 30901
SUBJECT: Augusta, Richmond County, Georgia
Milepost GF-248.88, Moores-Augusta Line, Georgia Division Latitude N 33.45248, Longitude W 81.98110
Norfolk Southern Activity No. 1208808
Proposed installation of a 24-inch HDPE sewage pipe in a 36-inch steel casing within the limits of Glass Factory Ave. (US AAR/DOT Crossing # 734 121 B)
In response to Applicant’s submittal dated October 28, 2015, regarding the proposed construction of the
subject project, Central of Georgia Railroad Company (“Railway”) does not object to the installation of the Facilities as shown on the attached Drawings marked Exhibit A, dated February 3, 2016 and Pipe Data Sheet,
provided Applicant adheres to the following terms and conditions:
• The Facilities shall be installed, maintained, repaired and renewed by and at the sole risk, cost and
expense of the Applicant.
• The Facilities must conform with all Federal, State and local laws, rules and regulations and will not be attached to any railroad structure or appurtenance and will not be located on any private property of Railway.
• The design and construction of aerial Facilities shall comply with Railway’s NSCE-4 Specification, latest
edition, and underground Facilities shall comply with Railway’s NSCE-8 Specification, latest edition.
• Insurance
(a) Without limiting in any manner the liability and obligations assumed by Applicant
under any other provision of this Agreement, and as additional protection to Railway, Applicant shall, at its expense, pay the Risk Financing Fee set forth in subparagraph (i) below and shall procure and
maintain with insurance companies satisfactory to Railway, the insurance policies described in subparagraphs (ii) and (iii).
(i) Upon execution of this Agreement, Applicant shall pay Railway a risk financing fee
of $1,000 per installation (herein called the "Risk Financing Fee") to provide Railroad Protective Liability Insurance or such supplemental insurance (which may be self-insurance) as Railway, in
its sole discretion, deems to be necessary or appropriate.
(ii) Prior to commencement of installation or maintenance of the Facilities or entry on Railway’s property, Applicant, and its contractor if it employs one, shall procure and maintain for
the course of said installation and maintenance, a general liability insurance policy naming Railway as an additional insured, and containing products and completed operations and
contractual liability coverage, with a combined single limit of not less than $1,000,000 for each occurrence.
(iii) Prior to commencement of any subsequent maintenance of the Facility during the
term of this Agreement, unless Railway elects to make available and Applicant pays the then current risk financing fee for each affected installation, Applicant, or its contractor if it employs
one, shall furnish Railway with an original Railroad Protective Liability Insurance Policy naming Railway as the named insured and having a limit of not less than a combined single limit of
$2,000,000 each occurrence and $6,000,000 aggregate. Such policy shall be written using Insurance Services Offices Form Numbers CG 00 35 01 10 01.
(b) All insurance required under preceding subsection (a) shall be underwritten by insurers and be of such form and content as may be acceptable to Railway. Prior to commencement
of installation or maintenance of the Facilities or any entry on Railway’s property, Applicant, or its contractor if it employs one, shall furnish to Railway’s Risk Manager, Three Commercial Place,
Norfolk, Virginia 23510-2191 (or such other representative and/or address as subsequently given by Railway to Applicant in writing), for approval, the original policy described in subsection (a)(iii) and a
certificate of insurance evidencing the existence of a policy with the coverage described in subsection (a)(ii).
• Prior to commencement of any work to be performed, Applicant shall notify the appropriate Division Engineer for the scheduling of protection and inspection. Within seventy-two (72) hours after the
Division Engineer’s actual receipt of such notification, the Division Engineer shall review the necessity and availability of flagmen for the proposed work and advise Applicant of such matters and the
estimated cost therefor. No work shall be permitted without the presence of Railway’s flagman or the Division Engineer’s waiver of the requirement for flag protection. Entry on or about any Railway right-
of-way without the Division Engineer’s prior approval shall be deemed trespassing. Applicant agrees to pay Railway, within thirty (30) days after delivery of an invoice therefor, for any protection and
inspection costs incurred by Railway, in Railway’s sole judgment, during any such entry.
• If Railway deems it advisable during the progress of any work of construction, maintenance, repairs and renewals, alterations, adjustments or removal of the Applicant’s Facilities to place watchmen, flagmen, inspectors or any other employees deemed necessary by Railway for the protection of its train traffic and
the protection of the property owned or in possession or control of Railway, or its employees, patrons, or
licensees, Railway shall have the right to do so and Applicant agrees to bear full cost and expense thereof and to promptly reimburse Railway upon demand.
• All cost or expense resulting from any and all loss of life or property, or injury or damage to the person or
property of any person, firm or corporation (including the parties hereto and their respective officers, agents and employees) and any and all claims, demands or actions for such loss, injury or damage,
caused by or growing out of the presence or use, or the construction, maintenance, renewal, change or relocation and subsequent removal of the Facilities and appurtenances herein referred to shall be borne
by Applicant unless caused solely by the negligence or willful misconduct of Railway.
• In the event of any revision, renewal, addition, removal or alteration of said facilities, prior approval of the Railway must be secured. Applicant must also furnish Railroad Protective Liability Insurance for this work.
• Upon abandonment of the Facilities by Applicant, Applicant shall seek direction from Railway’s Chief Engineer, or his representative, regarding the method of abandonment if the Facilities will be abandoned
in place.
• In the event the Facilities consist of electrical power or communication wires and appurtenances, Applicant shall promptly remedy any inductive interference growing out of, or resulting from the presence
of, the Facilities.
• In the event the Facilities consist of an underground occupation, Applicant will be responsible for any settlement caused to the roadbed, right of way and/or tracks, facilities and appurtenances of Railway
arising from or as a result of the installation of the Facilities, and Applicant shall pay to Railway on demand the full cost and expense therefore.
• All rights and obligations conferred hereby shall extend to the successors and assigns of the parties
hereto, provided that the Applicant shall in no event transfer or assign its rights hereunder without the written consent of Railway, which will not be unreasonably withheld.
• If the public road is abandoned by the appropriate governmental authority and the Facilities remain within
the limits of Railway’s right of way after such abandonment, as a condition for the continuing presence of the Facilities within Railway’s right of way, Railway and Applicant shall agree upon an appropriate
occupancy fee or rental for the Facilities and execute an amendment to this Agreement within ninety (90) days after the date upon which such public road is abandoned.
• Any and all notices, demands or requests by or from Railway to Applicant, or Applicant to Railway, shall
be in writing and shall be sent by (a) postage paid, certified mail, return receipt requested, or (b) a
reputable national overnight courier service with receipt therefor, or (c) personal delivery, and addressed
in each case as follows:
If to Railway: c/o Norfolk Southern Corporation 1200 Peachtree Street, NE - 12th Floor
Atlanta, Georgia 30309-3504 Attention: Director Real Estate
If to Applicant: Augusta, Geogia
ATTN: Augusta Utilities Director 535 Telfair Street
Augusta, GA 30901
Either party may, by notice in writing, direct that future notices or demands be sent to a different address.
All notices hereunder shall be deemed given upon receipt (or, if rejected, upon rejection).
ACCEPTED BY:
CENTRAL OF GEORGIA RAILROAD COMPANY
___________________________________ DATE
Real Estate Manager
AUGUSTA, GEORGIA
_____________________ __________________________________ DATE____________
WITNESS By: Hardie Davis, Jr., As Mayor _____________________
NOTARY PUBLIC
State of_________ Attest: ___________________________ Clerk of Commission
County of____________
My Commission Expires:___________
(NOTARY SEAL)
(SEAL)
Activity Number: 1208808 JSM: February 8, 2016
File No. 1368997v2
Commission Meeting Agenda
3/15/2016 2:00 PM
CSX Railroad Crossing CSX736344
Department:Utilities
Department:Utilities
Caption:Motion to approve CSX Railroad Crossing CSX736344.
(Approved by Engineering Services Committee March 8,
2016)
Background:The Augusta Utilities Department will be constructing the Jimmie
Dyess Parkway Sanitary Sewer Extension, in the near future. In
order to do this, AUD will need to cross under the railroad tracks
and right-of-way belonging to CSX near Powell Road. This
agreement is a revision of the original agreement. The original
agreement called for an eight inch pipe; this revision upgrades it to
a twelve inch pipe.
Analysis:The agreement is the normal agreement whereby CSX grants
Augusta the right to cross their right-of-way. The additional one-
time fee of $425.00 is for the upgrade from an eight inch pipe to a
twelve inch pipe.
Financial Impact:$425.00
Alternatives:Disapprove CSX Railroad Crossing CSX736344
Recommendation:Approve CSX Railroad Crossing CSX736344
Funds are Available
in the Following
Accounts:
G/L 512043420-5411120 J/L 81600020-5411120
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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PS - Form 1001-G
Revised April 29, 2008
Agreement No. CSX736344
FACILITY ENCROACHMENT AGREEMENT
THIS AGREEMENT, made and effective as of June 10, 2015, by and between CSX
TRANSPORTATION, INC., a Virginia corporation, whose mailing address is 500 Water Street,
Jacksonville, Florida 32202, hereinafter called "Licensor," and AUGUSTA, GEORGIA, a
municipal corporation, political subdivision or state agency, under the laws of the State of
Georgia, whose mailing address is 530 Greene Street, Augusta, Georgia 30901, hereinafter called
"Licensee," WITNESSETH:
WHEREAS, Licensee desires to construct (unless previously constructed and designated
as existing herein), use and maintain the below described facility(ies), hereinafter called
"Facilities," over, under or across property owned or controlled by Licensor, at the below
described location(s):
1. One (1) existing twelve inch (12'') diameter sub-grade pipeline crossing, solely for the
conveyance of raw/treated sewage, located at or near Augusta, Richmond County, Georgia,
Milepost YYG-10.36, Latitude N33:26:45.12, Longitude W82:07:36.56;
hereinafter, called the ''Encroachment,'' as shown on print(s) labeled Exhibit "A," attached hereto
and made a part hereof;
NOW, THEREFORE, in consideration of the mutual covenants, conditions, terms and
agreements herein contained, the parties hereto agree and covenant as follows:
1. LICENSE:
1.1 Subject to Article 17, Licensor, insofar as it has the legal right, power and
authority to do so, and its present title permits, and subject to:
(A) Licensor's present and future right to occupy, possess and use its
property within the area of the Encroachment for any and all purposes;
(B) All encumbrances, conditions, covenants, easements, and limitations
applicable to Licensor's title to or rights in the subject property; and
(C) Compliance by Licensee with the terms and conditions herein
contained;
does hereby license and permit Licensee to construct, maintain, repair, renew, operate, use, alter
or change the Facilities at the Encroachment above for the term herein stated, and to remove
same upon termination.
1.2 The term Facilities, as used herein, shall include only those structures and
ancillary facilities devoted exclusively to the transmission usage above within the Encroachment,
and as shown on attached Exhibit A.
1.3 No additional structures or other facilities shall be placed, allowed, or
maintained by Licensee in, upon or on the Encroachment except upon prior separate written
consent of Licensor.
2. ENCROACHMENT FEE; TERM:
2.1 Licensee shall pay Licensor a one-time nonrefundable Encroachment Fee of
FOUR THOUSAND AND 00/100 U.S. DOLLARS ($4,000.00) upon execution of this
Agreement. Licensee agrees that the Encroachment Fee applies only to the original Licensee
under this Agreement. In the event of a successor (by merger, consolidation, reorganization
and/or assignment) or if the original Licensee changes its name, then Licensee shall be subject to
payment of Licensor's current administrative and document preparation fees for the cost incurred
by Licensor in preparing and maintaining this Agreement on a current basis.
2.2 However, Licensee assumes sole responsibility for, and shall pay directly (or
reimburse Licensor), any additional annual taxes and/or periodic assessments levied against
Licensor or Licensor's property solely on account of said Facilities or Encroachment.
2.3 This Agreement shall terminate as herein provided, but shall also terminate
upon: (a) Licensee's cessation of use of the Facilities or Encroachment for the purpose(s) above;
(b) removal of the Facilities; (c) subsequent mutual consent; and/or (d) failure of Licensee to
complete installation within five (5) years from the effective date of this Agreement.
2.4 In further consideration for the license or right hereby granted, Licensee
hereby agrees that Licensor shall not be charged or assessed, directly or indirectly, with any part
of the cost of the installation of said Facilities and appurtenances, and/or maintenance thereof, or
for any public works project of which said Facilities is a part.
3. CONSTRUCTION, MAINTENANCE AND REPAIRS:
3.1 Licensee shall construct, maintain, relocate, repair, renew, alter, and/or remove
the Facilities, in a prudent, workmanlike manner, using quality materials and complying with any
applicable standard(s) or regulation(s) of Licensor (CSXT Specifications), or Licensee's
particular industry, National Electrical Safety Code, or any governmental or regulatory body
having jurisdiction over the Encroachment.
3.2 Location and construction of Facilities shall be made strictly in accordance
with design(s) and specifications furnished to and approved by Licensor and of material(s) and
size(s) appropriate for the purpose(s) above recited.
3.3 All of Licensee's work, and exercise of rights hereunder, shall be undertaken at
time(s) satisfactory to Licensor, and so as to eliminate or minimize any impact on or interference
with the safe use and operation of Licensor's property and appurtenances thereto.
3.4 In the installation, maintenance, repair and/or removal of said Facilities,
Licensee shall not use explosives of any type or perform or cause any blasting without the
separate express written consent of Licensor. As a condition to such consent, a representative
will be assigned by Licensor to monitor blasting, and Licensee shall reimburse Licensor for the
entire cost and/or expense of furnishing said monitor.
3.5 Any repairs or maintenance to the Facilities, whether resulting from acts of
Licensee, or natural or weather events, which are necessary to protect or facilitate Licensor's use
of its property, shall be made by Licensee promptly, but in no event later than thirty (30) days
after Licensee has notice as to the need for such repairs or maintenance.
3.6 Licensor, in order to protect or safeguard its property, rail operations,
equipment and/or employees from damage or injury, may request immediate repair or renewal of
the Facilities, and if the same is not performed, may make or contract to make such repairs or
renewals, at the sole risk, cost and expense of Licensee.
3.7 Neither the failure of Licensor to object to any work done, material used, or
method of construction or maintenance of said Encroachment, nor any approval given or
supervision exercised by Licensor, shall be construed as an admission of liability or
responsibility by Licensor, or as a waiver by Licensor of any of the obligations, liability and/or
responsibility of Licensee under this Agreement.
3.8 All work on the Encroachment shall be conducted in accordance with
Licensor's safety rules and regulations.
3.9 Licensee hereby agrees to reimburse Licensor any loss, cost or expense
(including losses resulting from train delays and/or inability to meet train schedules) arising from
any failure of Licensee to make repairs or conduct maintenance as required by Section 3.5 above
or from improper or incomplete repairs or maintenance to the Facilities or Encroachment.
4. PERMITS, LICENSES:
4.1 Before any work hereunder is performed, or before use of the Encroachment
for the contracted purpose, Licensee, at its sole cost and expense, shall obtain all necessary
permit(s) (including but not limited to zoning, building, construction, health, safety or
environmental matters), letter(s) or certificate(s) of approval. Licensee expressly agrees and
warrants that it shall conform and limit its activities to the terms of such permit(s), approval(s)
and authorization(s), and shall comply with all applicable ordinances, rules, regulations,
requirements and laws of any governmental authority (State, Federal or Local) having
jurisdiction over Licensee's activities, including the location, contact, excavation and protection
regulations of the Occupational Safety and Health Act (OSHA) (29 CFR 1926.651(b)), et al., and
State "One Call" - "Call Before You Dig" requirements.
4.2 Licensee assumes sole responsibility for failure to obtain such permit(s) or
approval(s), for any violations thereof, or for costs or expenses of compliance or remedy.
5. MARKING AND SUPPORT:
5.1 With respect to any subsurface installation or maintenance upon Licensor's
property, Licensee, at its sole cost and expense, shall:
(A) support track(s) and roadbed in a manner satisfactory to Licensor;
(B) backfill with satisfactory material and thoroughly tamp all trenches to
prevent settling of surface of land and roadbed of Licensor; and
(C) either remove any surplus earth or material from Licensor's property or
cause said surplus earth or material to be placed and distributed at location(s) and in such manner
Licensor may approve.
5.2 After construction or maintenance of the Facilities, Licensee shall:
(A) Restore any track(s), roadbed and other disturbed property; and
(B) Erect, maintain and periodically verify the accuracy of aboveground
markers, in a form approved by Licensor, indicating the location, depth and ownership of any
underground Facilities or related facilities.
5.3 Licensee shall be solely responsible for any subsidence or failure of lateral or
subjacent support in the Encroachment area for a period of three (3) years after completion of
installation.
6. TRACK CHANGES:
6.1 In the event that rail operations and/or track maintenance result in changes in
grade or alignment of, additions to, or relocation of track(s) or other facilities, or in the event
future use of Licensor's rail corridor or property necessitate any change of location, height or
depth in the Facilities or Encroachment, Licensee, at its sole cost and expense and within thirty
(30) days after notice in writing from Licensor, shall make changes in the Facilities or
Encroachment to accommodate such track(s) or operations.
6.2 If Licensee fails to do so, Licensor may make or contract to make such
changes at Licensee's cost.
7. FACILITY CHANGES:
7.1 Licensee shall periodically monitor and verify the depth or height of the
Facilities or Encroachment in relation to the existing tracks and facilities, and shall relocate the
Facilities or change the Encroachment, at Licensee's expense, should such relocation or change
be necessary to comply with the minimum clearance requirements of Licensor.
7.2 If Licensee undertakes to revise, renew, relocate or change in any manner
whatsoever all or any part of the Facilities (including any change in voltage or gauge of wire or
any change in circumference, diameter or radius of pipe or change in materials transmitted in and
through said pipe), or is required by any public agency or court order to do so, plans therefor
shall be submitted to Licensor for approval before such change. After approval, the terms and
conditions of this Agreement shall apply thereto.
8. INTERFERENCE WITH RAIL FACILITIES:
8.1 Although the Facilities/Encroachment herein permitted may not presently
interfere with Licensor's railroad or facilities, in the event that the operation, existence or
maintenance of said Facilities, in the sole judgment of Licensor, causes: (a) interference
(including, but not limited to, physical or interference from an electromagnetic induction, or
interference from stray or other currents) with Licensor's power lines, communication, signal or
other wires, train control system, or electrical or electronic apparatus; or (b) interference in any
manner, with the operation, maintenance or use of the rail corridor, track(s), structures, pole
line(s), devices, other property, or any appurtenances thereto; then and in either event, Licensee,
upon receipt of written notice from Licensor of any such interference, and at Licensee's sole risk,
cost and expense, shall promptly make such changes in its Facilities or installation, as may be
required in the reasonable judgment of the Licensor to eliminate all such interference. Upon
Licensee's failure to remedy or change, Licensor may do so or contract to do so at Licensee's sole
cost.
8.2 Without assuming any duty hereunder to inspect the Facilities, Licensor hereby
reserves the right to inspect same and to require Licensee to undertake repairs, maintenance or
adjustments to the Facilities, which Licensee hereby agrees to make promptly, at Licensee's sole
cost and expense.
9. RISK, LIABILITY, INDEMNITY:
With respect to the relative risk and liabilities of the parties, it is hereby agreed that:
9.1 To the fullest extent permitted by State law (constitutional or statutory, as
amended), Licensee hereby agrees to, defend, indemnify, and hold Licensor harmless from and
against any and all liability, loss, claim, suit, damage, charge or expense which Licensor may
suffer, sustain, incur or in any way be subjected to, on account of death of or injury to any person
whomsoever (including officers, agents, employees or invitees of Licensor), and for damage to
or loss of or destruction of any property whatsoever, arising out of, resulting from, or in any way
connected with the construction, repair, maintenance, replacement, presence, existence,
operations, use or removal of the Facilities or any structure in connection therewith, or
restoration of premises of Licensor to good order or condition after removal, EXCEPT when
proven to have been caused solely by the willful misconduct or gross negligence of Licensor.
HOWEVER, to the fullest extent permitted by State law, during any period of actual
construction, repair, maintenance, replacement or removal of the Facilities, wherein agents,
equipment or personnel of Licensee are on the railroad rail corridor, Licensee's liability
hereunder shall be absolute, irrespective of any joint, sole or contributory fault or negligence of
Licensor.
9.2 Use of Licensor's rail corridor involves certain risks of loss or damage as a
result of the rail operations. Notwithstanding Section 9.1, Licensee expressly assumes all risk of
loss and damage to Licensee's Property or the Facilities in, on, over or under the Encroachment,
including loss of or any interference with use or service thereof, regardless of cause, including
electrical field creation, fire or derailment resulting from rail operations. For this Section, the
term "Licensee's Property" shall include property of third parties situated or placed upon
Licensor's rail corridor by Licensee or by such third parties at request of or for benefit of
Licensee.
9.3 To the fullest extent permitted by State law, as above, Licensee assumes all
responsibility for, and agrees to defend, indemnify and hold Licensor harmless from: (a) all
claims, costs and expenses, including reasonable attorneys' fees, as a consequence of any sudden
or nonsudden pollution of air, water, land and/or ground water on or off the Encroachment area,
arising from or in connection with the use of this Encroachment or resulting from leaking,
bursting, spilling, or any escape of the material transmitted in or through the Facilities; (b) any
claim or liability arising under federal or state law dealing with either such sudden or nonsudden
pollution of air, water, land and/or ground water arising therefrom or the remedy thereof; and (c)
any subsidence or failure of lateral or subjacent support of the tracks arising from such Facilities
leakage.
9.4 Notwithstanding Section 9.1, Licensee also expressly assumes all risk of loss
which in any way may result from Licensee's failure to maintain either required clearances for
any overhead Facilities or the required depth and encasement for any underground Facilities,
whether or not such loss(es) result(s) in whole or part from Licensor's contributory negligence or
joint fault.
9.5 Obligations of Licensee hereunder to release, indemnify and hold Licensor
harmless shall also extend to companies and other legal entities that control, are controlled by,
subsidiaries of, or are affiliated with Licensor, as well as any railroad that operates over the rail
corridor on which the Encroachment is located, and the officers, employees and agents of each.
9.6 If a claim is made or action is brought against Licensor, and/or its operating
lessee, for which Licensee may be responsible hereunder, in whole or in part, Licensee shall be
notified to assume the handling or defense of such claim or action; but Licensor may participate
in such handling or defense.
9.7 Notwithstanding anything contained in this Agreement, the limitation of
liability contained in the state statutes, as amended from time to time, shall not limit Licensor's
ability to collect under the insurance policies required to be maintained under this Agreement.
10. INSURANCE:
10.1 Prior to commencement of surveys, installation or occupation of premises
pursuant to this Agreement, Licensee shall procure and shall maintain during the continuance of
this Agreement, at its sole cost and expense, a policy of
(i) Statutory Worker's Compensation and Employers Liability Insurance with
available limits of not less than ONE MILLION AND 00/100 U.S. DOLLARS ($1,000,000.00),
which must contain a waiver of subrogation against CSXT and its Affiliates;
(ii) Commercial General Liability coverage (inclusive of contractual liability) with
available limits of not less than FIVE MILLION AND 00/100 U.S. DOLLARS ($5,000,000.00),
naming Licensor, and/or its designee, as additional insured and in combined single limits for
bodily injury and property damage and covering the contractual liabilities assumed under this
Agreement. The evidence of insurance coverage shall be endorsed to provide for thirty (30) days'
notice to Licensor, or its designee, prior to cancellation or modification of any policy. Mail CGL
certificate, along with agreement, to CSX Transportation, Inc., Speed Code J180, 500 Water
Street, Jacksonville, FL 32202. On each successive year, send certificate to
RenewalCOI@csx.com.
(iii) Business automobile liability insurance with available limits of not less than ONE
MILLION AND 00/100 U.S. DOLLARS ($1,000,000.00) combined single limit for bodily
injury and/or property damage per occurrence;
(iv) Such other insurance as Licensor may reasonably require.
10.2 If Licensee's existing CGL policy(ies) do(es) not automatically cover
Licensee's contractual liability during periods of survey, installation, maintenance and continued
occupation, a specific endorsement adding such coverage shall be purchased by Licensee. If said
CGL policy is written on a "claims made" basis instead of a "per occurrence" basis, Licensee
shall arrange for adequate time for reporting losses. Failure to do so shall be at Licensee's sole
risk.
10.3 Licensor, or its designee, may at any time request evidence of insurance
purchased by Licensee to comply with this Agreement. Failure of Licensee to comply with
Licensor's request shall be considered a default by Licensee.
10.4 Securing such insurance shall not limit Licensee's liability under this
Agreement, but shall be security therefor.
10.5 (A) In the event Licensee finds it necessary to perform construction or
demolition operations within fifty feet (50') of any operated railroad track(s) or affecting any
railroad bridge, trestle, tunnel, track(s), roadbed, overpass or underpass, Licensee shall: (a) notify
Licensor; and (b) require its contractor(s) performing such operations to procure and maintain
during the period of construction or demolition operations, at no cost to Licensor, Railroad
Protective Liability (RPL) Insurance, naming Licensor, and/or its designee, as Named Insured,
written on the current ISO/RIMA Form (ISO Form No. CG 00 35 01 96) with limits of FIVE
MILLION AND 00/100 U.S. DOLLARS ($5,000,000.00) per occurrence for bodily injury and
property damage, with at least TEN MILLION AND 00/100 U.S. DOLLARS ($10,000,000.00)
aggregate limit per annual policy period, with Pollution Exclusion Amendment (ISO CG 28 31
11 85) if an older ISO Form CG 00 35 is used. The original of such RPL policy shall be sent to
and approved by Licensor prior to commencement of such construction or demolition. Licensor
reserves the right to demand higher limits.
(B) At Licensor's option, in lieu of purchasing RPL insurance from an insurance
company (but not CGL insurance), Licensee may pay Licensor, at Licensor's current rate at time
of request, the cost of adding this Encroachment, or additional construction and/or demolition
activities, to Licensor's Railroad Protective Liability (RPL) Policy for the period of actual
construction. This coverage is offered at Licensor's discretion and may not be available under all
circumstances.
10.6 Notwithstanding the provisions of Sections 10.1 and 10.2, Licensee, pursuant
to State Statute(s), may self-insure or self-assume, in any amount(s), any contracted liability
arising under this Agreement, under a funded program of self-insurance, which fund will respond
to liability of Licensee imposed by and in accordance with the procedures established by law.
11. GRADE CROSSINGS; FLAGGING:
11.1 Nothing herein contained shall be construed to permit Licensee or Licensee's
contractor to move any vehicles or equipment over the track(s), except at public road crossing(s),
without separate prior written approval of Licensor.
11.2 If Licensor deems it advisable, during any construction, maintenance, repair,
renewal, alteration, change or removal of said Facilities, to place watchmen, flagmen, inspectors
or supervisors for protection of operations of Licensor or others on Licensor's rail corridor at the
Encroachment, and to keep persons, equipment or materials away from the track(s), Licensor
shall have the right to do so at the expense of Licensee, but Licensor shall not be liable for failure
to do so.
11.3 Subject to Licensor's consent and to Licensor's Railroad Operating Rules and
labor agreements, Licensee may provide flagmen, watchmen, inspectors or supervisors during all
times of construction, repair, maintenance, replacement or removal, at Licensee's sole risk and
expense; and in such event, Licensor shall not be liable for the failure or neglect of such
watchmen, flagmen, inspectors or supervisors.
12. LICENSOR'S COSTS:
12.1 Any additional or alternative costs or expenses incurred by Licensor to
accommodate Licensee's continued use of Licensor's property as a result of track changes or wire
changes shall also be paid by Licensee.
12.2 Licensor's expense for wages ("force account" charges) and materials for any
work performed at the expense of Licensee pursuant hereto shall be paid by Licensee within
thirty (30) days after receipt of Licensor's bill therefor. Licensor may, at its discretion, request
an advance deposit for estimated Licensor costs and expenses.
12.3 Such expense shall include, but not be limited to, cost of railroad labor and
supervision under "force account" rules, plus current applicable overhead percentages, the actual
cost of materials, and insurance, freight and handling charges on all material used. Equipment
rentals shall be in accordance with Licensor's applicable fixed rate. Licensor may, at its
discretion, require advance deposits for estimated costs of such expenses and costs.
13. DEFAULT, BREACH, WAIVER:
13.1 The proper and complete performance of each covenant of this Agreement
shall be deemed of the essence thereof, and in the event Licensee fails or refuses to fully and
completely perform any of said covenants or remedy any breach within thirty (30) days after
receiving written notice from Licensor to do so (or within forty-eight (48) hours in the event of
notice of a railroad emergency), Licensor shall have the option of immediately revoking this
Agreement and the privileges and powers hereby conferred, regardless of encroachment fee(s)
having been paid in advance for any annual or other period. Upon such revocation, Licensee
shall make removal in accordance with Article 14.
13.2 No waiver by Licensor of its rights as to any breach of covenant or condition
herein contained shall be construed as a permanent waiver of such covenant or condition, or any
subsequent breach thereof, unless such covenant or condition is permanently waived in writing
by Licensor.
13.3 Neither the failure of Licensor to object to any work done, material used, or
method of construction or maintenance of said Encroachment, nor any approval given or
supervision exercised by Licensor, shall be construed as an admission of liability or
responsibility by Licensor, or as a waiver by Licensor of any of the obligations, liability and/or
responsibility of Licensee under this Agreement.
14. TERMINATION, REMOVAL:
14.1 All rights which Licensee may have hereunder shall cease upon the date of
(a) termination, (b) revocation, or (c) subsequent agreement, or (d) Licensee's removal of the
Facility from the Encroachment. However, neither termination nor revocation of this Agreement
shall affect any claims and liabilities which have arisen or accrued hereunder, and which at the
time of termination or revocation have not been satisfied; neither party, however, waiving any
third party defenses or actions.
14.2 Within thirty (30) days after revocation or termination, Licensee, at its sole
risk and expense, shall (a) remove the Facilities from the rail corridor of Licensor, unless the
parties hereto agree otherwise, (b) restore the rail corridor of Licensor in a manner satisfactory to
Licensor, and (c) reimburse Licensor any loss, cost or expense of Licensor resulting from such
removal.
15. NOTICE:
15.1 Licensee shall give Licensor at least thirty (30) days written notice before
doing any work on Licensor's rail corridor, except that in cases of emergency shorter notice may
be given. Licensee shall provide proper notification as follows:
a. For non-emergencies, Licensee shall complete and submit Licensor's
Outside Party Number Request Form (Form # OP) by facsimile, to facsimile numbers: (904)
245-3692. Licensee may also scan and email a completed form to email address:
OP_Request@csx.com. A blank form, as well as additional instructions and information, can be
obtained from Licensor's web site, via web link:
http://www.csx.com/share/wwwcsx_mura/assets/File/Customers/Non-
freight_Services/Property_Real_Estate/Outside_Party_Number_Request_Form.pdf.
b. For emergencies, Licensee shall complete all of the steps outlined in
Section 15.1 a. above, and shall also include detailed information of the emergency. Licensee
shall also call and report details of the emergency to Licensor's Rail Operations Emergency
Telephone Number: 1-800-232-0144. In the event Licensor needs to contact Licensee
concerning an emergency involving Licensee's Facility(ies), the emergency phone number for
Licensee is: 706-312-4160.
15.2 All other notices and communications concerning this Agreement shall be
addressed to Licensee at the address above, and to Licensor at the address shown on Page 1, c/o
CSXT Contract Management, J180; or at such other address as either party may designate in
writing to the other.
15.3 Unless otherwise expressly stated herein, all such notices shall be in writing
and sent via Certified or Registered Mail, Return Receipt Requested, or by courier, and shall be
considered delivered upon: (a) actual receipt, or (b) date of refusal of such delivery.
16. ASSIGNMENT:
16.1 The rights herein conferred are the privileges of Licensee only, and Licensee
shall obtain Licensor's prior written consent to any assignment of Licensee's interest herein; said
consent shall not be unreasonably withheld.
16.2 Subject to Sections 2 and 16.1, this Agreement shall be binding upon and
inure to the benefit of the parties hereto and their respective successors or assigns.
16.3 Licensee shall give Licensor written notice of any legal succession (by
merger, consolidation, reorganization, etc.) or other change of legal existence or status of
Licensee, with a copy of all documents attesting to such change or legal succession, within thirty
(30) days thereof.
16.4 Licensor expressly reserves the right to assign this Agreement, in whole or in
part, to any grantee, lessee, or vendee of Licensor's underlying property interests in the
Encroachment, upon written notice thereof to Licensee.
16.5 In the event of any unauthorized sale, transfer, assignment, sublicense or
encumbrance of this Agreement, or any of the rights and privileges hereunder, Licensor, at its
option, may revoke this Agreement by giving Licensee or any such assignee written notice of
such revocation; and Licensee shall reimburse Licensor for any loss, cost or expense Licensor
may incur as a result of Licensee's failure to obtain said consent.
17. TITLE:
17.1 Licensee understands that Licensor occupies, uses and possesses lands,
rights-of-way and rail corridors under all forms and qualities of ownership rights or facts, from
full fee simple absolute to bare occupation. Accordingly, nothing in this Agreement shall act as
or be deemed to act as any warranty, guaranty or representation of the quality of Licensor's title
for any particular Encroachment or segment of Rail Corridor occupied, used or enjoyed in any
manner by Licensee under any rights created in this Agreement. It is expressly understood that
Licensor does not warrant title to any Rail Corridor and Licensee will accept the grants and
privileges contained herein, subject to all lawful outstanding existing liens, mortgages and
superior rights in and to the Rail Corridor, and all leases, licenses and easements or other
interests previously granted to others therein.
17.2 The term "license," as used herein, shall mean with regard to any portion of
the Rail Corridor which is owned by Licensor in fee simple absolute, or where the applicable law
of the State where the Encroachment is located otherwise permits Licensor to make such grants
to Licensee, a "permission to use" the Rail Corridor, with dominion and control over such
portion of the Rail Corridor remaining with Licensor, and no interest in or exclusive right to
possess being otherwise granted to Licensee. With regard to any other portion of Rail Corridor
occupied, used or controlled by Licensor under any other facts or rights, Licensor merely waives
its exclusive right to occupy the Rail Corridor and grants no other rights whatsoever under this
Agreement, such waiver continuing only so long as Licensor continues its own occupation, use
or control. Licensor does not warrant or guarantee that the license granted hereunder provides
Licensee with all of the rights necessary to occupy any portion of the Rail Corridor. Licensee
further acknowledges that it does not have the right to occupy any portion of the Rail Corridor
held by Licensor in less than fee simple absolute without also receiving the consent of the
owner(s) of the fee simple absolute estate. Further, Licensee shall not obtain, exercise or claim
any interest in the Rail Corridor that would impair Licensor's existing rights therein.
17.3 Licensee agrees it shall not have nor shall it make, and hereby completely and
absolutely waives its right to, any claim against Licensor for damages on account of any
deficiencies in title to the Rail Corridor in the event of failure or insufficiency of Licensor's title
to any portion thereof arising from Licensee's use or occupancy thereof.
17.4 Licensee agrees to fully and completely indemnify and defend all claims or
litigation for slander of title, overburden of easement, or similar claims arising out of or based
upon the Facilities placement, or the presence of the Facilities in, on or along any
Encroachment(s), including claims for punitive or special damages.
17.5 Licensee shall not at any time own or claim any right, title or interest in or to
Licensor's property occupied by the Encroachments, nor shall the exercise of this Agreement for
any length of time give rise to any right, title or interest in Licensee to said property other than
the license herein created.
17.6 Nothing in this Agreement shall be deemed to give, and Licensor hereby
expressly waives, any claim of ownership in and to any part of the Facilities.
17.7 Licensee shall not create or permit any mortgage, pledge, security, interest,
lien or encumbrances, including without limitation, tax liens and liens or encumbrances with
respect to work performed or equipment furnished in connection with the construction,
installation, repair, maintenance or operation of the Facilities in or on any portion of the
Encroachment (collectively, "Liens or Encumbrances"), to be established or remain against the
Encroachment or any portion thereof or any other Licensor property.
17.8 In the event that any property of Licensor becomes subject to such Liens or
Encumbrances, Licensee agrees to pay, discharge or remove the same promptly upon Licensee's
receipt of notice that such Liens or Encumbrances have been filed or docketed against the
Encroachment or any other property of Licensor; however, Licensee reserves the right to
challenge, at its sole expense, the validity and/or enforceability of any such Liens or
Encumbrances.
18. GENERAL PROVISIONS:
18.1 This Agreement, and the attached specifications, contains the entire
understanding between the parties hereto.
18.2 Neither this Agreement, any provision hereof, nor any agreement or provision
included herein by reference, shall operate or be construed as being for the benefit of any third
person.
18.3 Except as otherwise provided herein, or in any Rider attached hereto, neither
the form of this Agreement, nor any language herein, shall be interpreted or construed in favor of
or against either party hereto as the sole drafter thereof.
18.4 This Agreement is executed under current interpretation of applicable
Federal, State, County, Municipal or other local statute, ordinance or law(s). However, each
separate division (paragraph, clause, item, term, condition, covenant or agreement) herein shall
have independent and severable status for the determination of legality, so that if any separate
division is determined to be void or unenforceable for any reason, such determination shall have
no effect upon the validity or enforceability of each other separate division, or any combination
thereof.
18.5 This Agreement shall be construed and governed by the laws of the state in
which the Facilities and Encroachment are located.
18.6 If any amount due pursuant to the terms of this Agreement is not paid by the
due date, it will be subject to Licensor's standard late charge and will also accrue interest at
eighteen percent (18%) per annum, unless limited by local law, and then at the highest rate so
permitted.
18.7 Licensee agrees to reimburse Licensor for all reasonable costs (including
attorney's fees) incurred by Licensor for collecting any amount due under the Agreement.
18.8 The provisions of this License are considered confidential and may not be
disclosed to a third party without the consent of the other party(s), except: (a) as required by
statute, regulation or court order, (b) to a parent, affiliate or subsidiary company, (c) to an
auditing firm or legal counsel that are agreeable to the confidentiality provisions, or (d) to
Lessees of Licensor's land and/or track who are affected by the terms and conditions of this
Agreement and will maintain the confidentiality of this Agreement.
18.9 Licensor shall refund to Licensee any overpayments collected, plus any taxes
paid in advance; PROVIDED, however, such refund shall not be made when the cumulative total
involved is less than One Hundred Dollars ($100.00).
*******THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK*******
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate
(each of which shall constitute an original) as of the effective date of this Agreement.
Witness for Licensor: CSX TRANSPORTATION, INC.
_______________________________ By:_________________________________________
Print/Type Name:_____________________________
Print/Type Title:______________________________
Witness for Licensee: AUGUSTA, GEORGIA
_______________________________ By:_________________________________________
Who, by the execution hereof, affirms that he/she has
the authority to do so and to bind the Licensee to the
terms and conditions of this Agreement.
Print/Type Name:_____________________________
Print/Type Title:______________________________
Tax ID No.:__________________________________
Authority under Ordinance or
Resolution No._______________________________,
Dated:______________________________________.
Augusta, GA
Augusta GA GISAugusta, GA, GIS Department, Pictometry
February 11, 2016 0 1,100 2,200550 ft
0 330 660165 m
1:9,028
Disclaimer: While every effort is made to keep information provided over the internet accurate and up-to-date, Augusta does not certify the authenticity or accuracy of such information. No warranties, express or implied, are provided for the records and/or mapping data herein, or for their use or interpretation by the User.
Commission Meeting Agenda
3/15/2016 2:00 PM
Motion to Approve Beautification Agreement and Art The Box Agreement for New Berckmans Road
Department:Engineering
Department:Engineering
Caption:Motion to approve Beautification Agreement and Art The Box
Agreement for New Berckmans Road. (Approved by
Engineering Services Committee March 8, 2016)
Background:The new Berckmans Road opened to the public on February 29,
2016. In accordance with Augusta's Beautification Program,
Berckman Residential Properties, LLC (owner of the private
property on either side of Berckmans Road) has agreed to
landscape and maintain Augusta's property on either side of
Berckmans Road between Washington Road and Wicklow Drive.
Berckman Residential Properties, LLC has also agreed to paint the
traffic control boxes within that same area consistent with
Augusta's Art The Box Program.
Analysis:
Financial Impact:Financial benefit to Augusta as it will no longer have to landscape
and maintain this property.
Alternatives:Deny
Recommendation:Admit
Funds are Available
in the Following
Accounts:
None needed.
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
AUGUSTA BEAUTIFICATION PROGRAM AGREEMENT
This Agreement is made and entered into on this 15th date of March, 2016 (hereinafter referred to as
Agreement Date) between Augusta, Georgia, a political subdivision of the State of Georgia (hereinafter referred to as the Sponsor) and Berckman Residential Properties, LLC, a Georgia limited liability
company (hereinafter referred to as the Company).
Sponsor and Company recognize the need and the desirability of landscaped and well-maintained
roadway medians. The Augusta Beautification Program has been established for private businesses to contribute towards the effort of maintaining cleaner and more beautiful professionally landscaped
roadways. For and in consideration of Sponsor’s grant of permission for Company to landscape a
section of right of way as set forth herein, and for and in consideration of the mutual promises and
covenants as herein contained, Company hereby agrees to participate in the Augusta Beautification
Program in accordance with the following terms and conditions.
A. Company does hereby agree:
1. To be responsible for and commit to bear all costs of any kind related to the design, purchase,
installation, implementation and maintenance of a landscape plan (and any signage that Company agrees to install) for Berckmans Road between Washington Road and Wicklow
Drive (this section of roadway hereinafter referred to as “Roadway Section”) and promote a
better environment in the community for a period of five (5) years beginning on the Agreement
Date, with the option of five (5) year extensions as agreed in writing by the parties. Roadway
Section may be extended by mutual written agreement of the parties.
2. To be responsible for the development and implementation of a landscape plan for Roadway
Section subject to approval of such plan by the Augusta, Georgia Department of Traffic
Engineering. Any signage for this Roadway Section to be installed by Company shall include
legally compliant sign posts for traffic signs that are aesthetically consistent with the landscape plan as approved in writing by Sponsor’s Department of Traffic Engineering.
3. To provide for ongoing landscape maintenance, which meets or exceeds all Sponsor and/or state
landscaping regulations, of Roadway Section a minimum of once a month at Company’s own
expense and Company hereby releases Sponsor from any claims arising out of Company’s failure to so maintain the landscaping of the Roadway Section. Should any traffic sign post
described in paragraph 2 herein and installed by Company become broken, Sponsor will replace
such traffic sign post with a temporary traffic sign post and Company will replace the temporary
traffic sign post with a permanent sign post as described in paragraph 2 herein during its next
monthly maintenance.
4. The parties recognize that the Roadway Section belongs to Sponsor and that Sponsor has the
sole duty to maintain the roadway, the shoulders of the roadway, and any safety related traffic
control devices and signs. Notwithstanding anything to the contrary in this Agreement, neither
Company, nor its employees, officers, agents, or subcontractors, shall be liable for auto accidents or other accidents or incidents occurring to members of the public as a result of the
subject matter of this Agreement.
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00928327-3
5. Subject to and as limited by Section 4 above, to hold Sponsor, its employees, officers and agents
harmless from and against any and all injuries or damages that Company, Company’s
employees or agents may suffer as a result of negligent installation and/or maintenance of the landscape plan or otherwise arising out of the negligent performance of Company’s duties under
this Agreement.
6. To perform all work or cause all work to be performed in a workmanlike manner, in the exercise
of due care and follow safety guidelines in the implementation of the terms of this Agreement.
7. To certify to Sponsor that it has workers compensation and property damage insurance in the
following amounts: a) workers compensation as dictated by state law; and b) general liability
insurance at $1,000,000 per occurrence; and c) automobile insurance at $500,000 per
occurrence. Such insurance shall be maintained in full force and effect during the term of the Agreement.
8. Should Company contract with others (hereinafter referred to as Subcontractor) to install,
implement, or maintain said landscape plan, Company must ensure that each Subcontractor has
workers compensation and property damage insurance in amounts as required by Sponsor. Company must provide Sponsor with proof of Subcontractor’s insurance and certification that
such insurance shall be maintained in full force and effect during the term of the Agreement.
B. Sponsor does hereby agree:
1. That upon execution of this Agreement, Sponsor grants Company the right to landscape
Roadway Section as set forth in this Agreement.
2. Company may place signs approved in writing by Sponsor’s Department of Traffic Engineering
as to size and aesthetics on its Roadway Section during the term of this Agreement.
3. Any approvals required by Sponsor shall not be unreasonably withheld.
C. The Parties further agree:
1. The Company and its employees and agents and Subcontractors are not and shall not be
considered to be employees or agents of Sponsor for any purposes whatsoever, including, but
not limited to, worker’s compensation, health insurance or other employee benefits.
2. Either party may terminate this Agreement at any time upon thirty (30) days written notice to the other party.
3. This Agreement is solely for the benefit of Sponsor and Company and is not assignable by
either party. No other person or entity is entitled to the benefit or may enforce any of the
provisions of this Agreement.
4. This Agreement shall be construed in accordance with the laws of the State of Georgia.
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00928327-3
5. Nothing in this Agreement shall be construed to rescind or modify the Company’s easement or
ownership rights as set forth in the deed from Company to Sponsor relating to the Berckmans
Road project dated May 28, 2015.
BERCKMAN RESIDENTIAL PROPERTIES, LLC
By:______________________________
Walton L. Johnson Its: Director and Manager
AUGUSTA, GEORGIA
By:______________________________
Hardie Davis, Jr., as its Mayor
Attest:
By:__________________________
Clerk of Commission
SEAL:
3
00928327-3
AUGUSTA BEAUTIFICATION PROGRAM AGREEMENT
This Agreement is made and entered into on this 15th date of March, 2016 (hereinafter referred to as
Agreement Date) between Augusta, Georgia, a political subdivision of the State of Georgia (hereinafter referred to as the Sponsor) and Berckman Residential Properties, LLC, a Georgia limited liability
company (hereinafter referred to as the Company).
Sponsor and Company recognize the need and the desirability of landscaped and well-maintained
roadway medians. The Augusta Beautification Program has been established for private businesses to contribute towards the effort of maintaining cleaner and more beautiful professionally landscaped
roadways. For and in consideration of Sponsor’s grant of permission for Company to landscape a
section of right of way as set forth herein, and for and in consideration of the mutual promises and
covenants as herein contained, Company hereby agrees to participate in the Augusta Beautification
Program in accordance with the following terms and conditions.
A. Company does hereby agree:
1. To be responsible for and commit to bear all costs of any kind related to the design, purchase,
installation, implementation and maintenance of a landscape plan (and any signage that Company agrees to install) for Berckmans Road between Washington Road and Wicklow
Drive (this section of roadway hereinafter referred to as “Roadway Section”) and promote a
better environment in the community for a period of five (5) years beginning on the Agreement
Date, with the option of five (5) year extensions as agreed in writing by the parties. Roadway
Section may be extended by mutual written agreement of the parties.
2. To be responsible for the development and implementation of a landscape plan for Roadway
Section subject to approval of such plan by the Augusta, Georgia Department of Traffic
Engineering. Any signage for this Roadway Section to be installed by Company shall include
legally compliant sign posts for traffic signs that are aesthetically consistent with the landscape plan as approved in writing by Sponsor’s Department of Traffic Engineering.
3. To provide for ongoing landscape maintenance, which meets or exceeds all Sponsor and/or state
landscaping regulations, of Roadway Section a minimum of once a month at Company’s own
expense and Company hereby releases Sponsor from any claims arising out of Company’s failure to so maintain the landscaping of the Roadway Section. Should any traffic sign post
described in paragraph 2 herein and installed by Company become broken, Sponsor will replace
such traffic sign post with a temporary traffic sign post and Company will replace the temporary
traffic sign post with a permanent sign post as described in paragraph 2 herein during its next
monthly maintenance.
4. The parties recognize that the Roadway Section belongs to Sponsor and that Sponsor has the
sole duty to maintain the roadway, the shoulders of the roadway, and any safety related traffic
control devices and signs. Notwithstanding anything to the contrary in this Agreement, neither
Company, nor its employees, officers, agents, or subcontractors, shall be liable for auto accidents or other accidents or incidents occurring to members of the public as a result of the
subject matter of this Agreement.
1
00928327-3
5. Subject to and as limited by Section 4 above, to hold Sponsor, its employees, officers and agents
harmless from and against any and all injuries or damages that Company, Company’s
employees or agents may suffer as a result of negligent installation and/or maintenance of the landscape plan or otherwise arising out of the negligent performance of Company’s duties under
this Agreement.
6. To perform all work or cause all work to be performed in a workmanlike manner, in the exercise
of due care and follow safety guidelines in the implementation of the terms of this Agreement.
7. To certify to Sponsor that it has workers compensation and property damage insurance in the
following amounts: a) workers compensation as dictated by state law; and b) general liability
insurance at $1,000,000 per occurrence; and c) automobile insurance at $500,000 per
occurrence. Such insurance shall be maintained in full force and effect during the term of the Agreement.
8. Should Company contract with others (hereinafter referred to as Subcontractor) to install,
implement, or maintain said landscape plan, Company must ensure that each Subcontractor has
workers compensation and property damage insurance in amounts as required by Sponsor. Company must provide Sponsor with proof of Subcontractor’s insurance and certification that
such insurance shall be maintained in full force and effect during the term of the Agreement.
B. Sponsor does hereby agree:
1. That upon execution of this Agreement, Sponsor grants Company the right to landscape
Roadway Section as set forth in this Agreement.
2. Company may place signs approved in writing by Sponsor’s Department of Traffic Engineering
as to size and aesthetics on its Roadway Section during the term of this Agreement.
3. Any approvals required by Sponsor shall not be unreasonably withheld.
C. The Parties further agree:
1. The Company and its employees and agents and Subcontractors are not and shall not be
considered to be employees or agents of Sponsor for any purposes whatsoever, including, but
not limited to, worker’s compensation, health insurance or other employee benefits.
2. Either party may terminate this Agreement at any time upon thirty (30) days written notice to the other party.
3. This Agreement is solely for the benefit of Sponsor and Company and is not assignable by
either party. No other person or entity is entitled to the benefit or may enforce any of the
provisions of this Agreement.
4. This Agreement shall be construed in accordance with the laws of the State of Georgia.
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00928327-3
5. Nothing in this Agreement shall be construed to rescind or modify the Company’s easement or
ownership rights as set forth in the deed from Company to Sponsor relating to the Berckmans
Road project dated May 28, 2015.
BERCKMAN RESIDENTIAL PROPERTIES, LLC
By:______________________________
Walton L. Johnson Its: Director and Manager
AUGUSTA, GEORGIA
By:______________________________
Hardie Davis, Jr., as its Mayor
Attest:
By:__________________________
Clerk of Commission
SEAL:
3
00928327-3
Commission Meeting Agenda
3/15/2016 2:00 PM
Municipal Building Off Street Parking - Contract Award
Department:Engineering Department
Department:Engineering Department
Caption:Motion to approve award of Construction Contract to Blair
Construction in the amount of $127,008 for the Municipal
Building Off Street Parking Project. Award is contingent upon
receipt of signed contracts and proper bonds as requested by AED.
(Bid Item 15-237 (Approved by Engineering Services
Committee March 8, 2016) )
Background:The Municipal Building Off Street Parking project is an extension
of the Municipal Building Improvement Project. Currently, the
existing parking area is need of repair. Improvements include
demolition of curbing, seal coating, striping, landscaping, and
curb cuts for wheelchair ramps
Analysis:Bids were received on December 15, 2015 with Blair Construction
being the low bidder. The bid results are as follow:
CONTRACTORS BID 1. Blair Construction $127,008.00 2.
Reeves Construction $199,412.00 It is the recommendation of the
Engineering Department to award this project to Blair
Construction. CONTRACTORS BID 1. Blair Construction
$127,008.00 2. Reeves Construction $199,412.00 It is the
recommendation of the Engineering Department to award this
project to Blair Construction.
Financial Impact:Funds are available in account number 328-051120-212055101.
Alternatives:1) Approve award of Construction Contract to Blair Construction
in the amount of $127,008 for the Municipal Building Off Street
Parking Project. Award is contingent upon receipt of signed
contracts and proper bonds as requested by AED. 2). Do not
approve and cancel the project.
Recommendation:Approve Alternative Number One.Cover Memo
Funds are Available
in the Following
Accounts:
328-051120-212055101
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office on Tuesday, December 1, 2015 @ 3:00 p.m. for furnishing:
Bid Item #15-237 Municipal Building Off Street Parking for Engineering Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications
which are non-refundable are $35.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC
Southern (706 821-0405) beginning Thursday, October 15, 2015. Bidders are cautioned that submitting a package
without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or
services, or coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
A Mandatory Pre Bid Conference will be held on Tuesday, November 10, 2015, @ 10:00 a.m. in the
Procurement Department, 535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706-821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, November
12, 2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 5% Bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle October 15, 22, 29, November 5, 2015
Metro Courier October 21, 2015
Revised: 1/12/2015
UNOFFICIAL
VENDORS
BLAIR CONSTRUCTION
PO BOX 770
EVANS, GA
30809
REEVES CONSTRUCTION
1 APAC INDUSTRIAL WAY
AUGUSTA, GA
30907
Attachment "B"Yes Yes
E-Verify #224004 48048
Addendum
1 and 2 Yes Yes
SAVE Form Yes Yes
Bid Bond 5%Yes Yes
BASE BID TOTAL $127,008.00 $199,412.00
Bid Opening
Bid Item #15-237
Municipal Building Off Street Parking
for Augusta, Georgia - Engineering Department
Bid Due: Tuesday, December 15, 2015 @ 3:00 p.m.
Total Number Specifications Mailed Out:
Total Number Specifications Download (Demandstar): 109
Total Electronic Notifications (Demandstar): 6
Mandatory Pre-Bid/Telephone Conference: 4
Total packages submitted: 2
Total Noncompliant: 0
The following vendors did not respond:
C & H PAVING INC. / 167 KNOX RIVERS ROAD / THOMSON, GA / 30824
JHC CORPORATION / 1029 N PEACHTREE PKWY # 359 / PEACHTREE CITY, GA 30269
Page 1 of 1
-J37
C
NGINE ERING DEPARTMENT
Abie L. Ladson, P.E., CPESC, Director of Engineering
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Ms. Geri Sams, Director Procurement
Abie L. Ladson, P.E., CPESC, Director
Tuesday, February L5, 20L6
Municipal Building (Off-Street Parking)
Project #: XXX-XX-XXXX
File Reference: 16 - OL4
Ms. Sams, it
Construction
Should you
5O4O|5O7O.
Thonking you in odvonce.
ALL|scm
Attachment(s)
CC:
is the recommendation of AED to award the subject Construction Contract to Blair
in the amount of 5127,008.
require additional information, please do not hesitate to contact me at ext
P hyllis J oh nson, P rocu rement Com plia nce Officer
Hameed Malik, Ph.D., PE, Assistant Director - AED
Valerie R. Jenkins, Department Accountant
File
Augusta Engineering Administration - Traffic Engineering Division
507 Telfair Street - August4 Georgia 30901
Phone:(706)82i,;.'"1.i-1;,i$.f,l6)821'1724
Commission Meeting Agenda
3/15/2016 2:00 PM
Office Janitorial Services for Utilities
Department:Utilities
Department:Utilities
Caption:Motion to approve for RFP # 15-190 for Office Janitorial
Services for Utilities. (Approved by Engineering Services
Committee March 8, 2016)
Background:The Utilities Department submitted a RFP for the Janitorial
Services for four of the AUD locations: the Construction
&Maintenance Building at 1840 Wylds Rd., the Metering
Division Building at 1832 Wylds Rd., the Fort Gordon Admin
Bldg. #200 and the Irrigation Plant Bldg. #205 at Fort Gordon. A
committee of AUD employees reviewed the ten RFPs submitted.
The committee was advised by the Procurement Department to
score each company based on the following criteria: Company
Experience (up to 35 points), Relevant Projects (up to 25 points),
Personnel (up to 20 points), references (up to 10 points),
Proximity to Area (up to 5 points) and Proposed Fee (up to 5
points-5 for lowest, etc).
Analysis:Based on these criteria, the committee scored each of the ten
companies before the cost for the service was opened by the
Procurement Department Staff. Smile Cleaning received the
highest score based on their experience, relevant projects,
personnel and references. They were not the lowest in cost, but
their annual cost was average among the RFPs. We would like to
award the RFP to Smile Cleaning for the Janitorial Services for
2016 and 2017. Funds are available in the budget for each
Division to cover the custodial costs.
Financial Impact:The staff of the Utilities Department has completed evaluation of
the RFP package and it is recommended that the award go to
Smile Cleaning for the annual cost of $53,382.00 for all the
offices.
Alternatives:Recompete the contract Cover Memo
Recommendation:Approve RFP # 15-190 for Office Janitorial Services for Utilities
for a total annual cost of $53,382.00
Funds are Available
in the Following
Accounts:
Funds The funds are available from the following accounts:
506043410-5222310 - 20,520.00 Construction & Maintenance
506043210-5222310 - 15,480.00 Customer Serv., Metering
Division 506043430-5222310 - 12,360.00 Fort Gordon, Admin
Bldg #200 506043430-5222310 - 5,022.00 Fort Gordon, Irrigation
Plant $ 53,382.00
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Request for Proposal
Request for Proposals will be received at this office until Friday, July 24, 2015 @ 11:00 a.m. for furnishing:
RFP Item #15-190 Janitorial Services for Utilities Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535
Telfair Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, July 10,
2015, @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the request
for proposal including, but not limited to, the number of copies needed, the timing of the submission,
the required financial data, and any other requirements designated by the Procurement Department
are considered material conditions of the bid which are not waiveable or modifiable by the
Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the proponent at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 18, 25, July 2, 9, 2015
Metro Courier June 24, 2015
Revised: 1/12/2015
VENDORS Attachment
B
Addendum
#1
E-Verify
#
SAVE
Form
Fee
Proposal Original 7
Copies
RICK'S CLEANING SERVICE LLC
3188 LEXINGTON WAY
AUGUSTA GA 30909
YES YES 701238 YES YES YES YES
G & C CLEANING
1718 FAIRWOOD DRIVE
AUGUSTA, GA 30909
non-
compliant
non-
compliant 823757 YES YES YES
non-
compliant
IMAGANN CLEANING SERVICES, INC
2640 LITHONIA IND. BLVD
LITHONIA, GA 30058
YES YES 639910 YES YES YES YES
CSRA CUSTODIAN SPECIALIST
2709 OAKLAND AVENUE
AUGUSTA, GA 30909
YES YES 257624 YES YES YES YES
EXECUTIVE JANITORIAL SERVICES
3070 DAMASCUS ROAD SUITE "F'
AUGUSTA GA 30909
YES YES 240034 YES YES YES YES
SCRUBBING BUDDIES
2101 TROTTERS WAY,
AUGUSTA, GA 30906
YES YES 894990 YES YES YES YES
IMMACULATE CLEANING
2008 HOPETOWN DRIVE
AUGUSTA, GA 30904
YES YES 570929 YES YES YES YES
EASTER SEAL EAST, GA INC.,
1500 WRIGHTSBORO RD
AUGUSTA GA 30904
YES YES 176277 YES YES YES YES
M & M MANAGEMENT
3114 AUGUSTA TECH DRIVE, SUITE 403
AUGUSTA GA 30906
YES YES 172034 YES YES YES YES
SMILE CLEANING
2230 RALEIGH DRIVE,
AUGUSTA, GA 30904
YES YES 509925 YES YES YES YES
CSRA BIO-CARE LLC
1003 GRINDSTONE CREEK
HEPHZIBAH GA 30815
YES YES 494989 YES YES YES YES
DIAMOND SHINE SERVICES
2208 SUNNY DAY DR.
HEPZIBAH, GA 30815
YES non-
compliant 895220 YES YES YES YES
Proposal Opening
RFP Item #15-190
Janitorial Services
for Augusta, Georgia - Utilities Department
RFP Due: Friday, July 24, 2015 @ 11:00 a.m.
Total Number Specifications Mailed Out: 35
Total Number Specifications Download (Demandstar):
Total Electronic Notifications (Demandstar):
Mandatory Pre-proposal/Telephone Conference Attendees: NOT APPLICABLE
Total packages submitted:
Total Noncompliant:
Page 1 of 1
AMERICAN FACILITY SERVICES
ATTN: MALCOLM HAMMONDS
1325 UNION HILL INDUSTRIAL COURT
SUITE A
ALPHARETTA GA 30004
BIG HEAD FLOOR MASTERS
ATTN: DONNIE BOONE
4321 PARKWOOD DRIVE
AUGUSTA GA 30906
CSRA BIO-CARE LLC
1003 GRINDSTONE CREEK
HEPHZIBAH GA 30815
EASTER SEALS
ATTN: LYNN SMITH
1500 WRIGHTSBORO RD
AUGUSTA GA 30904
EXECUTIVE CLEANING INC
PO BOX 1375
MILLEDGEVILLE GA 31061
EXECUTIVE JANITORIAL SERVICES
ATTN: MICHAEL JACOBS
3070 DAMASCUS RD
AUGUSTA GA 30909
IMMACULATE CLEANING
ATTN: JAMES ALEXANDER
2008 HOPETOWN DRIVE
AUGUSTA GA 30909
RICK'S CLEANING SERVICE LLC
ATTN: RICK JONES
3188 LEXINGTON WAY
AUGUSTA GA 30909
M & M MANAGEMENT
ATTN: JIM NICHOLSON
THOMAS WILLIAMS
3114 AUGUSTA TECH DR
AUGUSTA GA 30906
SMILE CLEANING
PO BOX 2951
AUGUSTA GA 30914
DIAMOND SHINE SERVICE
ATTN:CHELSA SIMS & RAUL
CONCEPCION
2208 SUNNY DAY DRIVE
HEPHZIBAH, GA 30815
PIIP INC
ATTN: JEFF MOFFETT
2522 PATE AVENUE
AUGUSTA, GA 30906
DAGGETT JANITORIAL SERVICES
ATTN: ANITA DAGGETT
816 RUSSELL STREET
AUGUSTA, GA 30901
RETURNED MAIL
FLORIDA CLEANING SYSTEMS, INC
624 DOUGLAS AVE # 1420, ALTAMONTE
SPRINGS, FL 32714
GATOR SHINE JANITORIAL SERVICES,
LLC
21674 NW 58TH CT,
MICANOPY, FL, 32667.
GMI GROUP, INC
470 SATELLITE BLVD # R, SUWANEE,
GA 30024
IMAGANN CLEANING SERVICES, INC
2640 LITHONIA IND. BLVD
LITHONIA, GA 30058
OWENS, RENZ & LEE COMPANY, INC
1646 33RD STREET - SUITE 301,
ORLANDO, FLORIDA 32839
TRIANGLE SERVICE INC
6900-29 DANIELS PKWY
PMB 116
FORT MYERS, FL 33912
TRIBOND, LLC
1239 CABOT'S DR,
AUBURN, GA 30011
SIZEMORE, INC
ATTN LEO LIBBEY
2116 WALTON WAY
AUGUSTA,GA 30904
THE ULTIMATE MAID
ATTN: LEON MABEN
1306 11TH STREET
AUGUSTA, GA 30901
MODERN FACILITIES SERVICES
ATTN: EVETTE BOREK
733 RIDGEDALE AVENUE
EAST HANOVER, NJ 07936
HILLCO CLEANING
ATTN: RONALD C. HILL
2051 LAKE FOREST DRIVE
GROVETOWN, GA 30813
KEECLEAN MANAGEMENT INC
3379 PEACHTREE ROAD NE,
ATLANTA, GA 30326
RETURNED MAIL
PREMIERE BUILDING MAINTENANCE
CORP.
1416 MCCALLA AVENUE, KNOXVILLE,
TENNESSEE 37915
JAN-PRO CLEANING
ATTN: NICOLE HAYES
211 PITCARIN WAY,
AUGUSTA, GA 30809
B & B ENTERPRISE
ATTN: GREGORY BATES
2033 BREEZE HILL DRIVE
AUGUSTA. GA 30906
FRIENDS INC
ATTN: JESSICA SCARBOROUGH
CRYSTAL TYRELL
PO BOX 1972 HWY 88
HEPHZIBAH, GA 30815
RFP ITEM #15-190
PG 1 OF 2
EXECUTIVE CLEANING SERVICE
ATTN:JOHHNY HEETOR
680 HAMMOCK RD NW
MILLEDGEVILLE, GA 31061
RETURNED MAIL
3140 Augusta Tech Drive, Augusta, GA
30906
CEOCLEANING
ATTN: VALERIE WIGGINS
2108 MONCRIEFF STREET
AUGUSTA, GA 30906
WADE WALKER
CSRA CUSTODIAL SPECIALISTS
2709 OAKLAND AVENUE
AUGUSTA, GA 30909
YVONNE GENTRY
LSBOP
TOM WIEDMEIER
UTILITIES BAY STREET TERENCE WALKER
UTILITIES BAY STREET HAZEL , ELLIE
UTILITIES BAY STREET
RFP ITEM #15-190
JANITORIAL SERVICES
FOR UTILITIES DEPARTMENT
BID DUE: FRI., JULY 24, 2015 @ 11A.M.
RFP ITEM #15-190
JANITORIAL SERVICES
FOR UTILITIES DEPARTMENT
MAILED: JUNE 18, 2015
RFP ITEM #15-190
PG 2 OF 2
Commission Meeting Agenda
3/15/2016 2:00 PM
Storm Water Credit Manual
Department:
Department:
Caption:Motion to approve the Storm Water Credit Manual with all
education credits having a life cycle of twenty-four months and
provisional credits without documentation of existing storm water
facilities until December 31, 2017 subject to the approval of
AMEC, Foster, Wheeler and the Engineering Department.
(Approved by Engineering Services Committee March 8,
2016)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Stormwater Credit Manual
CITY OF AUGUSTA, GEORGIA
Prepared by
Stormwater Credit Manual •Augusta-Richmond County, GA i
March 4, 2016
Stormwater Credit Manual
Table of Contents
1.0 Background .......................................................................1
Stormwater Responsibilities ........................................................................................1
Stormwater Service Charge.........................................................................................1
Service Charge Exemptions ........................................................................................1
Impervious Area (IA) Adjustments ...............................................................................2
2.0 Stormwater Credits ...........................................................3
What is a Stormwater Credit?......................................................................................3
Available Credits .........................................................................................................4
3.0 Education Credit ...............................................................8
4.0 How to Apply .....................................................................9
Documentation for New Detention and Water Quality Facilities ...................................9
Documentation for Existing Detention and Water Quality Facilities.............................10
Documentation for Education Credit ...........................................................................10
5.0 Maintenance and Inspection ..........................................11
6.0 Resources and Guidance ...............................................11
Structural Facility Credits............................................................................................11
Education Credits.......................................................................................................12
Appendices A.Credit Application Form
B.Credit Documentation Forms
Detention Credit
Water Quality Credit
Education Credit
C.Maintenance Inspection Report Forms
Stormwater Ponds
Proprietary BMPs
Bioretention
Urban Bioretention
Infiltration Trench
Water Quality Swale
Stormwater Credit Manual •Augusta-Richmond County, GA 1
March 4, 2016
1.0 Background
Stormwater Responsibilities
The Augusta Engineering Department (AED) manages the stormwater program within Augusta-
Richmond County (Augusta)with the exception of Fort Gordon,which manages its own
municipal stormwater system. The Augusta Planning and Development Department oversees
the floodplain management program that includes flood mapping and mitigation programs.
The goals of the Augusta Engineering Department include both the protection of the quality of
the surface waters in Augusta as well as reducing the risk of flood damage to citizens and
property.As such,they have construction, inspection,and maintenance oversight for
stormwater drainage systems including thousands of structures such as culverts, catch basins,
and water quality treatment facilities. These departments are also responsible for regulating new
development and redevelopment of properties within Augusta and for meeting State and
Federal requirements regarding the quality of creeks and streams within their jurisdiction.
Stormwater Service Charge
The Augusta stormwater service charge is based on the amount of impervious area (IA)–
rooftops, parking, etc. on a property. For single-family residential properties (SFR)Augusta usesa simplified fee structure consisting of two tiers that represent different amounts of impervious
area on the property:
Tier 1 = 400 -4,400 square feet of impervious area (IA)
Tier 2 =more than 4,400 square feet of impervious area (IA)
All non-single family residential (NSFR)properties will pay on the basis of number of equivalent
residential units (ERUs)on a parcel rounded to the nearest whole ERU.One ERU is 2,200square feet of impervious area.Thus, for example, a property with 9,680 square feet of
estimated impervious area would pay a fee based on 9,680 ÷ 2,200 = 4.4 ERUs, which isroundedto4ERUs.When completing a credit application, the stormwater service charge iscalculated in this manner prior to calculation of credits.
Properties containing 400 square feet or more of impervious area are considered to be
improved properties.While ERU calculations are generally rounded to the nearest wholenumber, a minimum of 1 ERU is assigned to improved properties. Thus, for example, a
property with 1,980 square feet of estimated impervious would pay a fee based on 1,980 ÷2,200 = 0.9 ERU, which is reset to the minimum of 1 ERU.Properties containing less than 400square feet of impervious area will be treated as unimproved properties and will not receive a
bill.
Service Charge Exemptions
In accordance with the Stormwater Management Ordinance, no public or private property is
exempt from storm water utility service charges with the following exceptions:
(a)Land containing less than four hundred (400) square feet of impervious area
shall be exempt from storm water service charges.
(b)Railroad tracks shall be exempt from storm water service charges. However,
railroad stations, maintenance buildings, or other developed land used for
railroad purposes shall not be exempt from storm water service charges.
Stormwater Credit Manual •Augusta-Richmond County, GA 2
March 4, 2016
(c)Public and private roadways, including the portion of private driveways greater
than two hundred (200) linear feet, shall be exempt from storm water service
charges.
(d)Ft Gordon, Georgia including contiguous properties owned or operated as part of
Fort operations shall be exempt from the storm water service charge.
Owners of properties that meet one or more of the exemptions above and who receive a bill for
the user fee may request in writing that AED investigate the applicability of the stated exemption
and that the user fee be removed or reduced for the property. Written requests must be
submitted to the address listed in Section 3.0.For properties that,upon examination,are
determined to be meet the criteria for exemption will be entitled to a refund of overpayment of
user fees paid for a period not to exceed six (6) months.
Impervious Area (IA) Adjustments
AED will review all properties at least once every five years to ensure customers are being billed
for the correct amount of Impervious Area. Upon completion of the periodic review, if a
customer’s amount of Impervious Area has changed,AED will adjust customer’s stormwater fee
accordingly to reflect the updated amount of Impervious Area.
Customers may request a reassessment of their Impervious Area calculation by submitting a
written request to AED at the address listed in Section 3.0.Requests for a reassessment may
be based on one or more of the following conditions:
1.Impervious Area Delineation.Impervious areas include developed areas of land that
prevent or significantly impede the infiltration of storm water into the soil. Typical
impervious areas include, but are not limited to: roofs; sidewalks; walkways; patios;
swimming pools; private driveways and roads; parking lots; access extensions; alleys
and other paved, engineered, compacted or traveled gravel surfaces containing
materials that prevent or significantly impede the natural infiltration of storm water into
the soil.Customers who believe that the delineation of impervious area on the property
is in error may request an impervious area review.
2.Dirt Roads.It is the policy of AED that roadways and driveways that are comprised of
compacted earth (dirt) will be excluded from the delineation of impervious areas.
Compacted earth parking areas are not included in this policy since these parking areas
are not permitted in Augusta by code. Customers whose property includes a dirt drive or
roadway may request that a reassessment of impervious area be performed in order to
assure that these dirt travel ways are excluded from the calculation of impervious area.
3.Disconnected Residential Outbuildings.It is the policy of AED that outbuildings on
large residential properties will be excluded from the delineation of impervious areas if
the following conditions are met:
The outbuilding must be disconnected from the impervious area represented by
the primary residence and associated driveway and parking;
The outbuilding must drain to a vegetated area that meets the criteria for a
Vegetated Filter Strip in accordance with the Coastal Supplement to the Georgia
Stormwater Management Manual ; and
Stormwater Credit Manual •Augusta-Richmond County, GA 3
March 4, 2016
The Vegetated Filter Strip must be located outside of the stream buffer as
defined by the Augusta Soil Erosion, Sedimentation and Pollution Control
Ordinance.
2.0 Stormwater Credits
What is a Stormwater Credit?
A stormwater credit is a conditional reduction in the stormwater service charge based on the
proper construction and continuing presence of an effectively maintained and approved on-site
stormwater facility that reduces the impact of the runoff from impervious area, and thus the
overall cost of providing service.The credit is applied only to the physical portion of a site’s
impervious area treated or, for educational credits, to the number of personnel to which it
applies.
Construction of an effective stormwater facility limits the impact to a stormwater drainage
system by reducing peak rates of runoff,reducing total runoff volume, and/or removing
pollutants. These measures can include on-site practices such as detention areas for flood
control and other best management practices (BMPs)such as wet ponds,rain gardens, and
other approved designs that manage stormwater quality.
Credits are only available to non-single family residential (NSFR)properties. The reduced
impact of single family residential (SFR)properties due to the generally greater amount of
grassy area is recognized within the rate structure itself.However, any SFR property that
wishes to apply for and obtain a credit can request to be reclassified as an NSFR property and
therefore be treated as an NSFR property in regards to fee assessment and availability of
credits.Requests for reclassification must be made in writing to the Augusta Engineering
Department.Prior to making a request for reclassification, the following guidelines should be
considered:
1.NSFR properties are assigned a minimum of 1 ERU, which correlates to 2,200 square
feet of impervious area, regardless of applicable credits.The ERU estimate for NSFR
properties rounds to the nearest whole ERU. Therefore, a SFR property must have a
minimum of 3,300 square feet of impervious area to realize a financial benefit from user
fee credits.
2.The stormwater quantity or quality controls serving as the basis for a credit must reside
on the SFR property requesting the reclassification and the controls must be maintained
by the property owner.
3.Personnel qualifying for the educational credit must be students, employees or members
of the facility/institution at the NSFR property.
4.A homeowners association may initiate a reclassification request based on stormwater
quantity or quality controls in common areas which serve multiple properties.However,
the only properties that can be included in the request are those that actually drain, in
whole, to the stormwater controls.The resultant credit(s) will be applied to the user fee
for each individual property.
Stormwater Credit Manual •Augusta-Richmond County, GA 4
March 4, 2016
Available Credits
Stormwater credits for peak flow reduction,water quality impact reduction, and stormwater
education are available to non-single family residential properties (NSFR). Design guidance for
water quantity and quality facilities and procedures to calculate the associated water quantity
and quality reductions, are available in the Augusta Stormwater Technical Manual and Augusta
Stormwater Management Plan.Additional guidance of the education credit is available in this
manual and on the City’s website.The available credits are:
1.Detention Credit –up to 40%
Stormwater detention facilities provide a reduced demand on the downstream drainage
systems through the reduction of flow rates leaving the site. Detention facilities
designed, constructed, and maintained in adherence to the current stormwater detention
standard in Augusta are eligible for this credit. Current requirements include the
provision for adequate storage to match peak outflow for pre-development conditions for
the post-development site for the 2, 5, 25, and 50-year storm events. The facility must
also be capable of safely passing the 100-year storm event.
Older detention facilities that met previous detention requirements, but not the current
detention requirements, may be eligible for a partial credit of 15%. To receive partial
credit, documentation must be provided that demonstrates compliance with previous
requirements.
2.Watershed Protection Credit –5%
Augusta has identified specific watersheds where urban development has more
significantly impacted stormwater runoff quantity and quality than in other places.The
three watersheds include Rae’s Creek Basin, Rocky Creek Basin, and Rock Creek
Basin.Additional design requirements for stormwater detention are required in these
impacted watersheds. The release of stormwater from storage facilities must be limited
to 90-percent of the pre-development rates for the 2, 5, 25, and 50-year storm events.
The facility must also be capable of passing the 100-year storm event. Stormwater
detention facilities designed and constructed to this higher standard are eligible for a
watershed protection credit in addition to the detention credit, throughout the City,
regardless of the watershed where they are located.
Some examples of facilities that may qualify for the Detention Credit and/or Watershed
Protection Credit are depicted below.
Examples of Dry Detention
Stormwater Credit Manual •Augusta-Richmond County, GA 5
March 4, 2016
Examples of Wet Detention
3.Industrial Credit -5%
An industrial credit is available to properties that are required by the State of Georgia to
secure and maintain an Industrial Stormwater General Permit (IGP) under the National
Pollutant Discharge Elimination System (NPDES) program based on their Standard
Industrial Classification (SIC) and are required to perform sampling and testing. The
current facility Stormwater Pollution Prevention Plan (SWPPP) and Annual Report
required by the State must be submitted to AED to receive the credit. Submission of
updates to these reports must be submitted annually, as applicable, to maintain the
credit and the permit must be kept current and in good standing.
4.Water Quality Credit -15%
A water quality credit is available to properties that meet water quality requirements in
the current Augusta Stormwater Management Plan, which requires properly designed
and maintained treatment for runoff from the first 1.2 inches of rainfall.Some examples
of facilities that may qualify for the water quality credit are depicted below.
Stormwater Credit Manual •Augusta-Richmond County, GA 6
March 4, 2016
Examples of Bioretention
Examples of Urban Bioretention
Examples of Infiltration Trenches
Stormwater Credit Manual •Augusta-Richmond County, GA 7
March 4, 2016
Examples of Water Quality Swales
Examples of Rain Gardens
5.Education Credit -up to 35%
Education credits are available to qualified NSF facilities.This credit is offered in four
Tiers for different educational programs including: (1) participation in and satisfactory
completion of a course of study (quarter or semester) using current Georgia Science,
Technology, Engineering and Math (STEM)criteria, with watershed management,
pollution prevention, flood control, and the biological and health impacts of storm water
pollutants as examples within the STEM criteria; (2)site visits, field trips and related
activities at the Phinizy Nature Center to participate in workshops; (3)hands-on
participation in on-site BMP installation and/or quarterly participation in Adopt-a-Stream
clean-up programs; and (4) participation in city-sponsored stormwater education
classes.Details for the credit are explained further in Section 3.0.
Credits may be combined, however the total of all credits shall not exceed 65%of the property’s
user fee. Credits do not expire but may be revoked, in whole or in part, if the conditions
qualifying a property for a credit are not maintained.While credits do not expire, they are
specifically granted to the property owner who made the application. Thus,a reapplication for
credit is required upon a change in property ownership.
Stormwater Credit Manual •Augusta-Richmond County, GA 8
March 4, 2016
3.0 Education Credit
The City of Augusta Stormwater Utility provides for an Education Credit for Non-Residentialproperties as part of the stormwater rate structure.Ordinance 7498, § 5-1-17 (l) reads:
Non-residential property owners are eligible to apply for a Storm Water Education
Program credit in accordance with the requirements of the Storm Water
Education Program in the Augusta, Georgia Stormwater Credit Manual and
Augusta, Georgia Management Plan.
The purpose of the Education Credit is to recognize the value to the City, and to the operationand maintenance of its stormwater system, if members of the community contribute to pollution
prevention, stormwater management best practices, and other ways by which improved
awareness and participation reduce costs to the public, and improve compliance with federaland state stormwater regulations.
Four types of Educational efforts can qualify for Credits.The Tiers are not mutually exclusive,
and thus the employees, members or students located a particular non-residential site, may
participate in one or more of these activities, in order for the property to qualify for Education
credits.
The cumulative of all education credits shall not exceed 35% of the stormwater user fee. The
Tier 4 education credit is provided as an alternative educational opportunity and, if used as the
sole source for education credits, shall be capped at 10%of the stormwater user fee.
Tier 1: Participation in and satisfactory completion of a course of study (quarter or
semester) using current Georgia Science, Technology, Engineering and Math (STEM)
criteria, with watershed management, pollution prevention, flood control, and the
biological and health impacts of storm water pollutants as examples within the STEM
criteria. Individuals at each location who participate in these workshops should be able
to demonstrate a basic understanding, and application, of STEM criteria to examples
based on stormwater system design, installation, maintenance, repair, water quality
monitoring, and habitat protection. A summary of the Georgia STEM criteria is provided
below. The Tier 1 credit is $20 per participant per location per year.
Tier 2:Site visits, field trips and related activities at the Phinizy Nature Center to
participate in workshops in more detail than the Tier 1 classroom topics.These
workshops would include the hands-on observation of storm water best management
practices, pollution prevention techniques, water quality sampling and laboratory testing
methodologies, and/or the interrelationships of streams, wetlands, rivers, landscaping,
biota, and the chemical, physical and biological science behind evaluating these
interrelationships. The Tier 2 credit is $25 per participant per location per year.
Tier 3: Hands-on participation in the planning, design, installation and performance
monitoring (as applicable) of on-site BMP installation as a facility/site project by the
property owner (such as detention, filtration, sediment removal, etc.) and/or quarterly
participation in Adopt-a-Stream clean-up programs, in order to demonstrate a hands-on
Stormwater Credit Manual •Augusta-Richmond County, GA 9
March 4, 2016
understanding of the benefits to the community of improved storm water management
and pollution prevention. The Tier 3 credit is $50 per participant per location per year.
Tier 4:Participation in education classes taught by, or sponsored by,the Augusta
Engineering Department that promote good stewardship of our water resources
specifically in the areas of watershed management, pollution prevention, flood control, or
the biological or health impacts of storm water pollutants.Education classes may vary in
content and length, but participants must attend a total of 8 hours of class time in order
to be eligible for the credit.The Tier 4 credit is $10 per participant per location per year.
Generally, education participants must be Augusta residents, First Grade age or above, in orderto be eligible for the types of programs described above.
4.0 How to Apply
Applicants must complete a Credit Application Form (Appendix A).Except as noted below,the
Credit Application Form must be accompanied by Credit Documentation Forms (Appendix B)and
Maintenance Inspection Forms (Appendix C), as applicable for the site.As noted on these forms,
backup documentation is required including photographs of stormwater control structures. Submit
all required documentation to the City at the following address:
Attn: Stormwater User Fee Credit
Augusta Engineering Department
535 Telfair Street, Building 4000
Augusta, GA 30901
(706)796-5040
Upon receipt of a Credit Application Form,a sufficiency review will be conducted within 30 days
to determine if the application is substantially complete. If the application is not complete,
additional information will be requested from the applicant.The application must be complete
before a technical review will be conducted.Once an application has been deemed complete,
the applicant will be notified within 60 days whether the credit has been approved or denied.If
approved, the credit will be activated in the next billing cycle. If denied, the applicant has 60 days
to file an appeal with the Director of the Augusta Engineering Department.
Documentation for New Detention and Water Quality Facilities
Applicants who are proposing to construct new systems to receive a credit from the stormwater
service charge must comply with all current local, state and federal design standards, regulatory
review and permitting requirements.
Sufficient documentation must accompany the Credit Application Form to furnish proof of critical
contributing impervious area, design dimensions and calculations. It is the responsibility of the
applicant to perform calculations and/or measurements to certify the eligibility of the site and
structure(s) for credit.
Original sets of development plans, plus certification and documentation that the current control
facility and structure have been constructed and maintained as designed, shall be submitted.
Where these are not available, new measurements, calculations and other documentation must
be performed by a Georgia Licensed Professional Engineer experienced in such designs.
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March 4, 2016
The submitted credit application package must include the Credit Application Form (Form A), the
appropriate documentation form (Form B), the appropriate inspection form (Form C) representing
initial conditions, and any additional backup required by the forms.As-built certification
conforming to design stamped and signed by Georgia Licensed Professional Engineer shall be
submitted.
Documentation for Existing Detention and Water Quality Facilities
Ideally, Applicants who request a credit for existing detention facilities will provide the same forms
and backup documentation that is required for new facilities. However, the City of Augusta
understands that records for existing facilities may take time to locate, may not be complete, or
may not exist. Therefore, the following temporary process is established whereby these
Applicants may receive a provisional credit for a limited period of time while a complete credit
application package is being developed:
1.Applicant must complete and submit a Credit Application Form (Form A).
2.Within 60 days, AED staff will make an initial inspection or review on behalf of the Applicant
to confirm the existence of the facility, the general maintenance condition (functionality) of
the facility, and the working order of the primary outlet and the spillway, as appropriate.
AED staff will complete an inspection form (Form C) for the file documenting this initial
inspection.
3.If in the opinion of AED, the facility appears to be well maintained and in general working
order, a provisional credit for the facility will be granted. The provisional credit for detention
facilities built before 1980 will be 15%. The provisional credit for detention facilities built
on or after 1980 will be 40%.
4.The provisional status of the credit will be lifted upon receipt and approval of a complete
credit application package (Forms A, B, and C).
5.Provisional credits will expire no later than December 31, 2016. In order to receive a credit
beyond this date, the Applicant must submit a complete credit application package with
required backup documentation and professional certifications.
6.A provisional credit for which complete documentation is not received by December 31,
2016 may be considered illegitimate. In this case, AED will revoke the credit and may, at
its sole discretion,back charge the Applicant for the provisional credit given.
Documentation for Education Credit
Eligible applicants (non-residential property owners or responsible parties) may apply each
calendar year to AED for an Education Credit, with a description of the Numbers of Participants
planned at their location.The submitted credit application package must include the Credit
Application Form (Form A), documentation forms (Form B) for Tier 1, Tier2, Tier 3, and Tier 4 as
applicable, and any additional backup required by the forms.
If a Property Owner is submitting a plan for multiple locations, the plan should describe the
numbers of participants at each individual location, for the tiers of educational programs above,
and a copy of their educational program, class, BMP project, with sufficient detail for the AED to
evaluate the plan’s eligibility. Upon approval of the plan, Credits will be applied to the property
owner’s monthly bills, on a pro-rated basis, for the year. At least twice per year, by June 30 and
by December 31, the property owner must report for each location receiving Credits, the number
Stormwater Credit Manual •Augusta-Richmond County, GA 11
March 4, 2016
of actual participants by each tier of program. If the actual number of participants is fewer than
the planned number receiving Credits, these amounts will be reconciled with the remaining six
months of the year for the numbers reported by June 30, and for the subsequent six months in
the following year for the numbers reported by December 31.
5.0 Maintenance and Inspection
Stormwater structural controls are only effective if they are properly maintained to ensure they
perform as designed.The City may request an inspection of the structural control at any time,
as granted by the applicant at the time of application for credit. The City reserves the right to
suspend an existing credit upon inspection of a structural control that is found to be non-
compliant with maintenance standards, until such time that the property owner performs
remedial actions and submits a renewal application for credit.
Once a credit is earned, it may be continued as long as the facility for which it is given is
maintained to perform as approved.Therefore, the applicant must ensure the continual
functionality of the structural control in order to continue receiving the stormwater credit.AED,
or its designee, will periodically inspect facilities and document maintenance condition and
functionality using the Maintenance Inspection Reports in Appendix C.It is advisable that
applicants familiarize themselves with the appropriate inspection reports in order to insure their
inspection and maintenance procedures are adequate.
6.0 Resources and Guidance
Structural Facility Credits
Stormwater facilities within the Augusta-Richmond County stormwater service area must be
designed to meet or exceed the requirements of the following regulatory documents:
Stormwater Management Ordinance,July 21, 2015
Stormwater Management Plan, Technical Manual, June 1999
Soil Erosion, Sedimentation and Pollution Control Ordinance,March 20, 2012
MS4 Stormwater Management Program,October 2012
Additional Stormwater Technical Documents are available from the City of Augusta.
Pre-approved design guidance documents for BMPs as discussed in Section 2.0 include:
Coastal Supplement to the Georgia Stormwater Management Manual
City of Portland Stormwater Management Manual
LID Technical Guidance Manual for Puget Sound
Guidance documents from the LID Center
Guidance documents from North Carolina State University stormwater engineering group
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March 4, 2016
Education Credits
The Tier 1 credit may be granted provided the applicant develops a watershed educationcurriculum that meets the following conditions:
•Attach a list of appropriate Georgia Performance Standards or objectives for the lessonsthat will be presented, using watershed education curriculum.Age-level appropriateGeorgia Performance Standards can be found at:
https://www.georgiastandards.org/Pages/default.aspx
•Approved curriculum may also include but is not limited to:
o Project WET/ Project WET Urban WaterShed/ Healthy Water Healthy People
http://www.projectwet.org/
o Georgia Envirothon
http://www.georgiaenvirothon.org/event-2021082
o Wonder of Wetlands
http://www.wetland.org/education_wow.htm
o Georgia's Native Waters
http://www.georgiaconservancy.org/index.php
http://www.georgiarecycles.org/sustainability-initiatives/water-conservation/http://www.watersmart.net/
o GLOBE Programhttp://www.globe.gov/
o Project WILD Aquatic
http://www.projectwild.org/documents/projectwildaquatic.pdf
o Earth’s Waters: Rivers and Streams
water.usgs.gov/edu/earthrivers.html
Examples of applications that should be included in the watershed education curriculum:
Conduct a stream walk, identifying different types of litter, debris, tires or other materials
within the stream or along the stream banks. Discuss the types of impacts these items
can have on stream conditions. Discuss what can be done to prevent these impacts.
Discuss how stormwater system operations and maintenance can address these issues.
Discuss techniques for collecting water quality samples, and the chemical, physical and
biological indicators that might be tested from these samples, such as dissolved oxygen,
temperature, suspended solids, metals, nutrients, pathogens (bacteria), etc. Discuss
how standards are applied to evaluate stream conditions, and how the concentration of
pollutants is measured. Discuss how fertilizers, herbicides, or other chemicals may
impact stream samples.
Look up a property or neighborhood on the Augusta GIS maps. Review the map at the
site, identifying the location of storm water pipes, outlets, catch basins, ditches or ponds.
Trace back from the nearest stream, and measure the distance along a ditch, or the
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March 4, 2016
estimated length of a pipe, to the nearest public street, and to the nearest stormwater
inlet. Discuss the types of water quality indicators that might run off the property and
reach the stream.
Investigate the physical attributes of rocks and soils, and how the types of soils, their
texture, and site conditions can impact erosion and sedimentation. Discuss how slopes
impact erosion, and how different types of vegetation make an impact. Identify in the
field a site with erosion, and describe the visual impacts observed.
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Appendix A
Credit
Application
Form
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Stormwater User FeeCredit Application Form (Form A)
Facility Information
Parcel ID Number:
Facility Name:
Address:
Owner Information
Name:
Last First M.I.
Address:
Email:
Phone: ()()
Office Mobile
Credit Information (check one)
☐This is the first credit application for this property.
☐This is a reapplication after a credit suspension, credit denial, or change of ownership.
Type of Credit (check all that apply)
☐Detention Credit (up to 40%)☐Watershed Protection Credit (5%)
☐Credit documentation form(s)included
☐Maintenance Inspection Form included
☐Water Quality Credit (15%)☐Education Credit (up to 35%)
☐Credit documentation form(s)included ☐Credit documentation form(s)included
☐Maintenance Inspection Form included
☐Industrial Credit (5%)
☐Notice of Coverage from the State of Georgia included
☐Current Stormwater Pollution Prevention Plan (SWPPP)included
☐Most recent Annual Report submitted to the State of Georgia included
Owner Certification
By signing below, I hereby certify that I own or live at the property subject to the stormwater service charge and I
further declare, under penalty of perjury, that the information provided in this application is the truth to the best of
my knowledge and belief. I also grant the City access to the property at any time to inspect the stormwater control
structure(s). If the services of a certified professional were required/used their seal and/or signature is affixed to
submitted information.
Signature Date
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Appendix B
Credit
Documentation
Forms
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Stormwater User FeeDetentionCreditDocumentation (Form B)
Owners Representative (Engineer)
Full Name:
Last First M.I.
Address:
Street Address Apartment/Unit #
City State Zip Code
Phone: () Email Address:
Fax: ()Georgia PE License Number:
Impervious Area Summary (attach site plan)
Total Site Area (acres):Total Site Impervious Area (acres):
Paved Area (acres):Roof Area (acres):Other IA (acres):
Explain Other Impervious Area:
Stormwater Facility Description (attach separate sheet for each facility)
Facility Parcel ID:
Description of Facility:
Hydrologic Characteristics (attach drainage area map)
Information below shall pertain to the contributing drainage to the facility, not the entire site.
☐Rational Method ☐SCS Curve Number Method
Pre-Development Characteristics
Drainage Area (acres):
Runoff Coefficient:(composite Rational C factor or SCS Curve Number)
Time of Concentration:(minimum of 5 minutes)
Rainfall Intensity (in/hr):(Rational Method only)
Storm Duration (hours):(SCS Method only)
2-YR 5-YR 25-YR 50-YR 100-YR
Peak Flow (cfs)
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Post-Development Characteristics
Drainage Area Impervious Area (acres):
Paved Area (acres):Roof Area (acres):Other IA (acres):
Explain Other Impervious Area:
Runoff Coefficient:(composite Rational C factor or SCS Curve Number)
Time of Concentration (min):(minimum of 5 minutes)
Rainfall Intensity (in/hr):(Rational Method only)
Storm Length (min):(Rational Method only)
Detention/Retention Facility Data (attach all calculations)
Facility Storage Volume at Overflow (ft3):
2-YR 5-YR 25-YR 50-YR 100-YR
Peak Inflow (cfs)
Peak Outflow (cfs)
Attach stage-discharge-storage information in tabular form, storage volume calculations, outlet description,overflow description, runoff calculations, and all other pertinent information necessary to perform a detailed review.
Engineer’s Certification
I certify under penalty of perjury that this document and all
attachment including calculations, technical details, and other
associated information were prepared with my direction or direct
supervision in according with a system designed to ensure that
qualified personnel properly gathered and evaluate the information
submitted. I further certify under penalty of perjury that Stormwater
Management Facility/Stormwater Control Measure has been
constructed in general accordance with the approved engineering
plans and is functioning as designed. I am aware that there are
significant penalties for submitting false information, including the
possibility of fine and imprisonment for knowing violations.
Signature (Georgia PE)
Engineer’s Seal
Date
seal
☐This facility qualifies for the
Watershed Protection Credit
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Stormwater User FeeWater Quality Credit Documentation (Form B)
Owners Representative (Engineer)
Full Name:
Last First M.I.
Address:
Street Address Apartment/Unit #
City State Zip Code
Phone: ( ) Email Address:
Fax: ( )Georgia PE License Number:
Impervious Area Summary (attach site plan)
Total Site Area (acres):Total Site Impervious Area (acres):
Paved Area (acres):Roof Area (acres):Other IA (acres):
Explain Other Impervious Area:
Water Quality Treatment Volume (attach drainage area map)
Information below shall pertain to the contributing drainage to the facility, not the entire site.
Drainage Area (acres):Impervious Area (acres):
Runoff Coefficient:(Rv for the contributing drainage area)
Water Quality Treatment Volume (ft3):(volume produced by 1.2 inches of rainfall)
Water Quality Treatment Volume (ft3)= 1.2 (Drainage Area) (Rv) (3360)
Water Quality Facility (attach separate sheet for each facility)
Facility Parcel ID:
Facility Type:☐Dry Pond ☐Wet Pond
☐Bioretention ☐Infiltration Trench
☐Water Quality Swale ☐Proprietary BMP
☐Other (describe)
Description of Facility:
Attach, as applicable, detailed facility sizing calculations,outlet description,overflow description,geotechnicalAnalysis,and all other pertinent information necessary to perform a detailed review.
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Engineer’s Certification
I certify under penalty of perjury that this document and all
attachment including calculations, technical details, and other
associated information were prepared with my direction or direct
supervision in according with a system designed to ensure that
qualified personnel properly gathered and evaluate the information
submitted. I further certify under penalty of perjury that Stormwater
Management Facility/Stormwater Control Measure has been
constructed in general accordance with the approved engineering
plans and is functioning as designed. I am aware that there are
significant penalties for submitting false information, including the
possibility of fine and imprisonment for knowing violations.
Signature (Georgia PE)
Engineer’s Seal
Date
seal
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Stormwater User FeeTier 1 STEM Education Credit Documentation (Form B)
Owners Representative
Facility Name: _______________________________________ Location(s): ________________________________
Responsible
Individual:Last First M.I.
Address:
Street Address Apartment/Unit #
City State Zip Code
Phone: ( ) Email Address:
PLANNED Description of Curriculum to be Taught(Attach Course Information and Use Blank Sheets if Necessary)
Number of participants by age or grade:
Hours of classroom time that will be spent on this curriculum:
Dates or period of teaching:
AED Staff Use:Participants X $20/Participant =Annual Credit for this Facility
Submittal Approval
Submitted by: ___________________________________Date: __________________________
Printed Name:___________________________________
Approved by: ____________________________________Date: __________________________
ACTUAL Completion of Curriculum
(Attach Course Information and Use Blank Sheets if Necessary)
Actual numbers of participants by age or grade:
Hours of classroom time that were spent on this curriculum:
Actual dates or period of teaching:
ATTACH DOCUMENTATION SHOWING ATTENDANCE ROSTER, HANDOUTMATERIALS, ETC.
TO DEMONSTRATE COMPLIANCE WITH THE CREDIT REQUIREMENTS
AED Staff Use:Participants X $20/Participant =Annual Credit for this Facility
Charges or additional credit applied to this facility:
Approved by: __________________________________Date: __________________________
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Stormwater User Fee
Tier 2 Phinizy Workshops Education Credit Documentation (Form B)
Owners Representative
Facility Name: _______________________________________ Location(s): ________________________________
Responsible
Individual: Last First M.I.
Address:
Street Address Apartment/Unit #
City State Zip Code
Phone: ( ) Email Address:
PLANNED Description of Phinizy Nature Center Workshops to be Taught
(Attach Workshop Information and Use Blank Sheets if Necessary)
Number of participants by age or grade:
Hours of time that will be spent on these workshops:
Dates of workshops:
AED Staff Use:Participants X $25/Participant =Annual Credit for this Facility
Submittal Approval
Submitted by: ___________________________________Date: __________________________
Printed Name: ___________________________________
Approved by: ____________________________________Date: __________________________
ACTUAL Completion of Workshops
(Attach Workshop Information if Changed and Use Blank Sheets if Necessary)
Number of participants by age or grade:
Hours of time that were spent on these workshops:
Dates of workshops:
ATTACH DOCUMENTATION SHOWING ATTENDANCE ROSTER, HANDOUTMATERIALS, ETC.
TO DEMONSTRATE COMPLIANCE WITH THE CREDIT REQUIREMENTS
AED Staff Use:Participants X $25/Participant =Annual Credit for this Facility
Charges or additional credit applied to this facility:
Approved by: __________________________________Date: __________________________
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Stormwater User FeeTier 3 BMP Installation Education Credit Documentation (Form B)Also Submit Detention or Water Quality Form B As Appropriate
Owners Representative
Facility Name: _______________________________________ Location(s): ________________________________
Responsible
Individual:Last First M.I.
Address:
Street Address Apartment/Unit #
City State Zip Code
Phone: ( )Email Address:
PLANNED Description of BMP and Participation Activities(Attach Planned BMP Participation and Education Description Information and Use Blank Sheets if Necessary)
Number of participants by age or grade:
Hours of time that will be spent on these activities:
ATTACH A GENERAL SCHEDULE OF ACTIVITIES FOR EACH BMP OR SET OF BMPS
AED Staff Use:Participants X $50/Participant =Annual Credit for this Facility
Submittal Approval
Submitted by: ___________________________________Date: __________________________
Printed Name: ___________________________________
Approved by: ____________________________________Date: __________________________
ACTUAL Description of BMP and Participation Activities(Attach Actual BMP Participation and Education Description Information and Use Blank Sheets if Necessary)
Number of participants by age or grade:
Hours of time that were spent on these activities:
ATTACH A GENERAL SCHEDULE OF ACTIVITIES FOR EACH BMP OR SET OF BMPS
ATTACH DOCUMENTATION SHOWING ATTENDANCE ROSTER, HANDOUTMATERIALS, ETC.
TO DEMONSTRATE COMPLIANCE WITH THE CREDIT REQUIREMENTS
AED Staff Use:Participants X $50/Participant =Annual Credit for this Facility
Charges or additional credit applied to this facility:
Approved by: __________________________________Date: __________________________
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Stormwater User FeeTier 3 Adopt-a-Stream Education Credit Documentation (Form B)
Owners Representative
Facility Name: _______________________________________ Location(s): ________________________________
Responsible
Individual: Last First M.I.
Address:
Street Address Apartment/Unit #
City State Zip Code
Phone: ( ) Email Address:
PLANNED Description of Adopt-a-Stream Activities(Attach Actual Adopt-a-Stream Information and Use Blank Sheets if Necessary)
Number of participants by age or grade:
Hours of time that will be spent on these activities:
ATTACH A GENERAL SCHEDULE OF ACTIVITIES FOR EACH STREAM ADOPTED
AED Staff Use:Participants X $50/Participant =Annual Credit for this Facility
Submittal Approval
Submitted by: ___________________________________Date: __________________________
Printed Name: ___________________________________
Approved by: ____________________________________Date: __________________________
ACTUAL Set of Adopt-a-Stream Activities(Attach Actual Adopt-a-Stream Information if Changed and Use Blank Sheets if Necessary)
Number of participants by age or grade:
Hours of time that were spent on these activities:
ATTACH AN ACTUAL SCHEDULE OF ACTIVITIES FOR EACH STREAM ADOPTED
ATTACH DOCUMENTATION SHOWING ATTENDANCE ROSTER, HANDOUTMATERIALS, ETC.
TO DEMONSTRATE COMPLIANCE WITH THE CREDIT REQUIREMENTS
AED Staff Use:Participants X $50/Participant =Annual Credit for this Facility
Charges or additional credit applied to this facility:
Approved by: __________________________________Date: __________________________
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Stormwater User FeeTier 4 City-Sponsored Education Classes Credit Documentation (Form B)
Owners Representative
Facility Name: _______________________________________ Location(s): ________________________________
Responsible
Individual: Last First M.I.
Address:
Street Address Apartment/Unit #
City State Zip Code
Phone: ( ) Email Address:
PLANNED Class Participation
Number of class participants:
AED Staff Use:Participants X $10/Participant =Annual Credit for this Facility
Preliminary Approval
Submitted by: ___________________________________Date: __________________________
Printed Name: ___________________________________
Approved by: ____________________________________Date: __________________________
ACTUAL Class Participation(This Section for AED Use Only)
Actual numbers of class participants:
Date(s)of class:
Class Instructor(s):
Length of class/classes (hours):
Total contact hours (participants x classroom hours):
ATTACH DOCUMENTATION SHOWING ATTENDANCE ROSTER(S), HANDOUTMATERIAL(S), ETC.
TO DEMONSTRATE COMPLIANCE WITH THE CREDIT REQUIREMENTS
AED Staff Use:Participants X $10/Participant =Annual Credit for this Facility
Charges or additional credit applied to this facility:
Approved by: __________________________________Date: __________________________
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Appendix C
Maintenance
Inspection
Report
Forms
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Maintenance Inspection Report (Form C)Stormwater Ponds
Applicant Information
Site Name: Owner Change Since last inspection?☐Yes ☐No
Owner Name:
Last First M.I.
Address:
Street Address Apartment/Unit #
City State Zip Code
Phone: ( ) Email Address:
Mailing Address:
(if different than property address)
Parcel ID Number:
Date:Time:Weather Conditions:
Inspection Item and Status
Stormwater Pond Type:☐Dry Pond ☐Wet Pond
Inspection Frequency Key: A=annual; M=monthly; S=after major storms
Inspection Items
In
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o
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Fr
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(Y
e
s
/
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Ma
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a
n
c
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Ne
e
d
e
d
?
(Y
e
s
/
N
o
)
Comments/Description
Embankment and Emergency Spillway
Vegetation healthy?A/S
Erosion on embankment?A/S
Animal burrows in embankment?A/S
Cracking, sliding, bulging of dam?A/S
Drains blocked or not functioning?A/S
Leaks or seeps on embankment?A/S
Slope protection failure functional?A/S
Emergency spillway obstructed?A/S
Erosion in/around emergency spillway?A/S
Other (describe)A/S
Riser and Principal Spillway (describe type: concrete pipe, slotted
weir, channel, etc.)
Low-flow orifice functional?A/S
Trash rack
(Debris removal needed?
Corrosion noted?)
A/S
Sediment buildup in riser?A
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Inspection Items
In
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Fr
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p
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(Y
e
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/
N
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Ma
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n
a
n
c
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Ne
e
d
e
d
?
(Y
e
s
/
N
o
)
Comments/Description
Concrete/masonry condition (Cracks or
displacement? Spalling?)
A
Metal pipe in good condition?A
Control valve operation?A
Pond drain valve operation?A
Outfall channels function,not eroding?A
Other (describe)A
Sediment Forebays
Sedimentation description
Sediment cleanout needed (over 50
percent full)?
A/S
Permanent Pool Areas (if applicable)
Undesirable vegetation growth?M
Visible pollution?M
Shoreline erosion?M
Erosion at outfalls into pond?M
Headwalls and endwalls in good
condition?
M
Encroachment into pond or easement
area by other activities?
M
Evidence of sediment accumulation?A
Dry Pond Areas (if applicable)
Vegetation adequate?M
Undesirable vegetation or woody plant
growth?
M
Excessive sedimentation?A
Hazards
Have there been complaints from
residents?
M
Public hazards noted?M
Inspector Comments:
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
Overall condition of Facility:☐Acceptable ☐Unacceptable
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Maintenance Action Needed
If any of the above Inspection Items are checked “Yes” for “Maintenance Needed,” list Maintenance actions andtheir completion date below:
Maintenance Action Needed Due Date
The next routine inspection is scheduled for approximately: _______________________
date
Inspector Name (print)
Inspector Signature
Attach Photo
Documentation
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Maintenance Inspection Report (Form C)Proprietary BMPs
Applicant Information
Site Name:Owner Change Since last inspection?☐Yes ☐No
Owner Name:
Last First M.I.
Address:
Street Address Apartment/Unit #
City State Zip Code
Phone: ( ) Email Address:
Mailing Address:
(if different than property address)
Parcel ID Number:
Date:Time:Weather Conditions:
Inspection Item and Status
Inspection Frequency Key: A=annual; M=monthly; S=after major storms
Inspection Items
In
s
p
e
c
t
i
o
n
Fr
e
q
u
e
n
c
y
In
s
p
e
c
t
e
d
?
(Y
e
s
/
N
o
)
Ma
i
n
t
e
n
a
n
c
e
Ne
e
d
e
d
?
(Ye
s
/
N
o
)
Comments/Description
Debris Removal
Adjacent area free of debris?M
Inlets and Outlets free of debris?M
Facility (internally) free of debris?M
Vegetation
Surrounding area fully stabilized? (no
evidence of eroding material into
proprietary BMP)
Grass mowed?M
Water retention where required
Water holding chambers at normal pool?M
Evidence of erosion?
Sediment Deposition
Filtration Chamber free of sediments?A
Sedimentation chamber not more than
50% full?
A
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Inspection Items
In
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p
e
c
t
i
o
n
Fr
e
q
u
e
n
c
y
In
s
p
e
c
t
e
d
?
(Y
e
s
/
N
o
)
Ma
i
n
t
e
n
a
n
c
e
N
e
e
d
e
d
?
(Y
e
s
/
N
o
)
Comments/Description
Structural Components
Any evidence of structural deterioration?A
Grates in good condition?A
Spalling or cracking of structural parts?A
Outlet/Overflow Spillway A
Other
Noticeable odors?A
Any evidence of filter(s) clogging?M
Evidence of flow bypassing facility?A
Inspector Comments:
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
Overall condition of Facility:☐Acceptable ☐Unacceptable
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Maintenance Action Needed
If any of the above Inspection Items are checked “Yes” for “Maintenance Needed,” list Maintenance actions andtheir completion date below:
Maintenance Action Needed Due Date
The next routine inspection is scheduled for approximately: _______________________
date
Inspector Name (print)
Inspector Signature
Attach Photo
Documentation
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Maintenance Inspection Report (Form C)Bioretention
Applicant Information
Site Name: Owner Change Since last inspection?☐Yes ☐No
Owner Name:
Last First M.I.
Address:
Street Address Apartment/Unit #
City State Zip Code
Phone: ( ) Email Address:
Mailing Address:
(if different than property address)
Parcel ID Number:
Date: Time:Weather Conditions:
Inspection Item and Status
Inspection Frequency Key: A=annual; M=monthly; S=after major storms
Inspection Items
In
s
p
e
c
t
i
o
n
Fr
e
q
u
e
n
c
y
In
s
p
e
c
t
e
d
?
(Y
e
s
/
N
o
)
Ma
i
n
t
e
n
a
n
c
e
Ne
e
d
e
d
?
(Y
e
s
/
N
o
)
Comments/Description
Pre-Treatment Area
Area free of debris?M
Standing water longer than 24 hours after a
storm event?
S
Bare soil or erosion?M/S
Excessive landscape waste/yard clippings?M
Inlet/Outlet Structures
Inlets provide stable conveyance into the
facility?
A
Evidence of erosion at or around inlet?A
If connected to extended detention, is
outlet to pond functioning properly?
A
Other A
Basin
Adjacent area fully stabilized (no evidence
of eroding material into Bioretention area)?
A
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Inspection Items
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i
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Fr
e
q
u
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c
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In
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p
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?
(Y
e
s
/
N
o
)
Ma
i
n
t
e
n
a
n
c
e
N
e
e
d
e
d
?
(Y
e
s
/
N
o
)
Comments/Description
Plant height not less than design ponding
depth?
A
Adequate media layer present?A
Plant composition according to approved
plan?
A
Grass height not more than 6 inches?M
Vegetation overgrown?A
Invasive species/weeds present?A
Dead vegetation or exposed soil present?A
Maintenance access to facility?A
Excessive trash/debris/sediment?A
Evidence of erosion?A
Evidence of standing water (Ponding,
Noticeable Odors, Water Stains, Algae)?
M
If underdrain system, is it broken or
clogged?
M
Overflow structure free of blockage and
operating properly?
A
Other A
Hazards
Have there been complaints from
residents?
M
Public hazards noted?M
Mosquito proliferation?M
Is there encroachment on pervious area or
easement by buildings or other structures?
A/S
Inspector Comments:
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
Overall condition of Facility:☐Acceptable ☐Unacceptable
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Maintenance Action Needed
If any of the above Inspection Items are checked “Yes” for “Maintenance Needed,” list Maintenance actions andtheir completion date below:
Maintenance Action Needed Due Date
The next routine inspection is scheduled for approximately: _______________________
date
Inspector Name (print)
Inspector Signature
Attach Photo
Documentation
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Maintenance Inspection Report (Form C)Urban Bioretention
Applicant Information
Site Name: Owner Change Since last inspection?☐Yes ☐No
Owner Name:
Last First M.I.
Address:
Street Address Apartment/Unit #
City State Zip Code
Phone: ( )Email Address:
Mailing Address:
(if different than property address)
Parcel ID Number:
Date: Time:Weather Conditions:
Inspection Item and Status
Urban Bioretention Type:☐Stormwater Planters ☐Green Street Swales/Planters ☐Proprietary Planting Cells
Inspection Frequency Key: A=annual; M=monthly; S=after major storms
Inspection Items
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Fr
e
q
u
e
n
c
y
In
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p
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t
e
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?
(Y
e
s
/
N
o
)
Ma
i
n
t
e
n
a
n
c
e
Ne
e
d
e
d
?
(Y
e
s
/
N
o
)
Comments/Description
Pre-Treatment Area (if present)
Area free of debris?M
Inlets and outlets unobstructed?M
Standing water?S
Inlet/ Outlet Structures
Inflow points (downspouts, curb cuts)
provide stable conveyance into the facility?
A
Inlets provide stable conveyance into
facility?
A
Evidence of erosion at/around inlet?A
Other A
Bioretention Area
Vegetation overgrown?A
Invasive species/weeds present?A
Dead vegetation or exposed soil present?A
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Inspection Items
In
s
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t
i
o
n
Fr
e
q
u
e
n
c
y
In
s
p
e
c
t
e
d
?
(Y
e
s
/
N
o
)
Ma
i
n
t
e
n
a
n
c
e
Ne
e
d
e
d
?
(Y
e
s
/
N
o
)
Comments/Description
Maintenance access to facility?A
Excessive trash/debris?M
Evidence of erosion?A
Evidence of standing water (Ponding,
Noticeable Odors, Water Stains, Algae)?
A
If underdrain system, is it broken or
clogged?
A
Other A
Hazards
Have there been complaints from
residents?
M
Public hazards noted?M
Mosquito proliferation?
Is there encroachment on pervious area or
easement by buildings or other structures?
A/S
If fire hydrant present, is it visible?M
Inspector Comments:
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
Overall condition of Facility:☐Acceptable ☐Unacceptable
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Maintenance Action Needed
If any of the above Inspection Items are checked “Yes” for “Maintenance Needed,” list Maintenance actions andtheir completion date below:
Maintenance Action Needed Due Date
The next routine inspection is scheduled for approximately: _______________________
date
Inspector Name (print)
Inspector Signature
Attach Photo
Documentation
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Maintenance Inspection Report (Form C)Infiltration Trench
Applicant Information
Site Name: Owner Change Since last inspection?☐Yes ☐No
Owner Name:
Last First M.I.
Address:
Street Address Apartment/Unit #
City State Zip Code
Phone: ( )Email Address:
Mailing Address:
(if different than property address)
Parcel ID Number:
Date: Time:Weather Conditions:
Inspection Item and Status
Inspection Frequency Key: A=annual; M=monthly; S=after major storms
Inspection Items
In
s
p
e
c
t
i
o
n
Fr
e
q
u
e
n
c
y
In
s
p
e
c
t
e
d
?
(Y
e
s
/
N
o
)
Ma
i
n
t
e
n
a
n
c
e
Ne
e
d
e
d
?
(Y
e
s
/
N
o
)
Comments/Description
Debris Removal
Trench surface clear of debris?M
Contributing area free of debris?M
Inlets/Inflow pipes free of debris?M
Overflow spillway clear of debris?M
Vegetation
Mowing done when necessary?M
Unauthorized or inappropriate plantings?A
Fertilized per specification?M
Evidence of erosion?M
Contributing drainage area stabilized?M
Trees growing in the trench?A
Dewatering
Trench dewaters between storms?M
Sediment traps, forebays, or pretreatment swales
Adequately trapping sediment?A
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Inspection Items
In
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t
i
o
n
Fr
e
q
u
e
n
c
y
In
s
p
e
c
t
e
d
?
(Y
e
s
/
N
o
)
Ma
i
n
t
e
n
a
n
c
e
Ne
e
d
e
d
?
(Y
e
s
/
N
o
)
Comments/Description
Structural damage?A
Greater than 50% of original storage
volume remaining?
A
Sediment removal of trench
Any evidence of sedimentation in trench?A
Are pea gravel/topsoil and top surface filter
fabric functioning properly?
M
Does sediment accumulation currently
require removal?
A
Inlets
Good condition (no need for repair)?A
Evidence of erosion?A
Outlets/overflow spillway
Good condition (no need for repair)?A
Evidence of erosion?A
Aggregate repairs
Surface of aggregate clean?A
Top layer of stone in need of replacement?A
Trench in need of rehabilitation?A
Observation wells
Evidence of clogging/failure to percolate?
(Should percolate within 3 days.)
M
Has drawdown rate been measured at
observation well and is well capped?
A
Hazards
Have there been complaints from
residents?
M
Public hazards noted?M
Inspector Comments:
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
Overall condition of Facility:☐Acceptable ☐Unacceptable
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Maintenance Action Needed
If any of the above Inspection Items are checked “Yes” for “Maintenance Needed,” list Maintenance actions andtheir completion date below:
Maintenance Action Needed Due Date
The next routine inspection is scheduled for approximately: _______________________
date
Inspector Name (print)
Inspector Signature
Attach Photo
Documentation
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Maintenance Inspection Report (Form C)Water Quality Swale
Applicant Information
Site Name: Owner Change Since last inspection?☐Yes ☐No
Owner Name:
Last First M.I.
Address:
Street Address Apartment/Unit #
City State Zip Code
Phone: ( ) Email Address:
Mailing Address:
(if different than property address)
Parcel ID Number:
Date:Time:Weather Conditions:
Inspection Item and Status
Inspection Frequency Key: A=annual; M=monthly; S=after major storms
Inspection Items
In
s
p
e
c
t
i
o
n
Fr
e
q
u
e
n
c
y
In
s
p
e
c
t
e
d
?
(Y
e
s
/
N
o
)
Ma
i
n
t
e
n
a
n
c
e
Ne
e
d
e
d
?
(Y
e
s
/
N
o
)
Comments/Description
Debris Removal
Facility and adjacent area free of debris?M
Inlets and outlets free of debris?M
Any dumping of yard wastes into facility?M
Litter (branches) removed?M
Vegetation
Surrounding area fully stabilized? (no
evidence of eroding material into swale)
M
Soil media is adequately covering (18
inches) choker stone layer below?
M
Grass mowed?M
Plant height not less than design water
depth?
M
Fertilized per specifications?M
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Inspection Items
In
s
p
e
c
t
i
o
n
Fr
e
q
u
e
n
c
y
In
s
p
e
c
t
e
d
?
(Y
e
s
/
N
o
)
Ma
i
n
t
e
n
a
n
c
e
Ne
e
d
e
d
?
(Y
e
s
/
N
o
)
Comments/Description
Plant composition according to approved
plan?
M
Unauthorized or inappropriate plantings?A
Plants healthy? (no diseased or dying
vegetation)
M
Evidence of plants stressed from
inadequate watering?
M
Filtration Capacity
Clogging from oil or grease?M
Facility dewaters between storms?M
Underdrain functioning properly?M
Check Dams and Energy Dissipaters/Sumps
Any evidence of sedimentation buildup?A,S
Are sumps greater than 50% full of
sediment?
A,S
Any evidence of erosion and downstream
toe of drop structures?
A,S
Sediment Deposition
Swale clean of sediments?A
Sediment not > 20% of swale design depth?A
Outlet/Overflow Spillway
In good condition?A
Any evidence of erosion?A
Any evidence of blockages?A
Has facility been filled or blocked
inappropriately?
A
Hazards
Have there been complaints from
residents?
M
Public hazards noted?M
Maintenance accesses free of hazards and
fully operational?
M
Stormwater Credit Manual •Augusta-Richmond County,GA
March 4, 2016
Inspector Comments:
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
Overall condition of Facility:☐Acceptable ☐Unacceptable
Maintenance Action Needed
If any of the above Inspection Items are checked “Yes” for “Maintenance Needed,” list Maintenance actions andtheir completion date below:
Maintenance Action Needed Due Date
The next routine inspection is scheduled for approximately: _______________________
date
Inspector Name (print)
Inspector Signature
Attach Photo
Documentation
Commission Meeting Agenda
3/15/2016 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Commission held February March 1, 2016 and Special Called
Meeting held March 8, 2016.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
Solar Panels Public Defenders Bldg.
Department:Recreation, Parks, and Facilities - Facilities
Department:Recreation, Parks, and Facilities - Facilities
Caption:Motion to approve tasking the Administrator with identifying a
funding source for the project to install solar panels on the roof of
the Public Defenders Building. (No recommendation from
Public Services Committee March 8, 2016)
Background:The Augusta Commission has expressed a strong interest in
developing and implementing a program to use solar energy in
Augusta buildings and facilities.
Analysis:This report was prepared to provide basic information and provide
topics to consider in determining the best course to pursue the goal
of implementing use of solar energy
Financial Impact:The financial impact will be determined when the project scope is
identified.
Alternatives:None
Recommendation:Receive as information a report on the use of solar energy in
Augusta buildings and facilities.
Funds are Available
in the Following
Accounts:
Financing has not been determined
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Clerk of Commission
Cover Memo
Potential Use of Solar Energy
Augusta, Georgia
Communities and individuals worldwide are investigating the use of alternative and renewable
energy resources to reduce consumption of fossil fuels in operating homes and businesses.
Using the sun as a source to generate electricity by means of photovoltaic panels is becoming a
viable option.
The Augusta Commission is currently considering the use of solar generated electricity at
locations in Augusta Richmond County (ARC). This report will present basic information and
summarize some of the costs, restrictions and factors which should be considered when making
a decision on capital expenditures for solar energy.
SOLAR OPTIONS:
Assuming the goal is to develop and implement a program using solar energy in Augusta
buildings and facilities, there are a number of options that can be considered. These options
include:
· Relatively large photovoltaic solar arrays that generate electricity from the sun to provide
some of the energy required to operate
· heating domestic hot water
· LED Parking lot lighting using small photovoltaic panels and batteries for power
· Photovoltaics could be used for lighting on site and signs.
The balance of this report will focus on generating electrical power using photovoltaic arrays.
PHOTOVOLTAICS:
Simply put, Photovoltaics is the name of a method of converting solar energy into direct current
electricity using semiconducting materials. A photovoltaic system employs solar cells which
convert solar radiation to electricity. These cells are connected together and configured into
multi-cell panels. Panels are linked together in multiples to form photovoltaic arrays to supply
usable amount of solar power.
The process is both physical and chemical in nature, as the first step involves the photoelectric
effect from which a second electrochemical process takes place involving crystallized atoms
being ionized in a series, generating an electric current.
Power generation from solar PV has long been seen as a clean sustainable energy technology
which draws upon the planet’s most plentiful and widely distributed renewable energy source –
the sun. The direct conversion of sunlight to electricity occurs without any moving parts or
environmental emissions during operation. It is well proven, as photovoltaic systems have now
been used for fifty years in specialized applications, and grid-connected PV systems have been
in use for over twenty years.
In order to supply even a portion of the power needs for something the size of a building, it is
necessary to employ photovoltaic arrays made up of multiple photovoltaic. The output of the
array is determined by:
· the rated capacity of the panels;
· the efficiency of the panels;
· the age of the panels;
· the size of the array; and
· the amount of solar radiation available.
LIMITATIONS OF PHOTOVOLTAIC POWER GENERATION:
Generation of electrical power using solar obviously depends on the sun. Cloud cover, and night
reduces output to zero and there can be seasonal variations due to the location of the sun on
the horizon. The longer days of summer will provide more power generation than winter.
Arrays can be sized, within limitations, to generate part or all of a building’s needs for the times
of day in which they are able to generate electricity. Within guidelines, it is possible to sell that
power back to the utility company at a predetermined rate, currently approximately $0.04 per
kWH. Regardless of the generating capacity, buildings require power when there is no sun
available. This would require a means to store energy generated when the sun is shining,
and/or connection to the power company grid.
Any system that connects to the power company grid must follow the guidelines of the power
provider.
POWER COMPANY RESTRICTIONS:
Georgia Power is our major provider of electrical power. They are involved in using solar energy
as part of their overall production capacity and encourage private and government entities to
make use of alternative energy.
Some of the restrictions placed upon commercial installations connected to their grid are as
follows:
· The array can be no larger than 100kW
· The array can be no larger than 110% of the peak building demand
· If the building, such as the Municipal Building and the old Library, is located on a
networked feed (power is fed from more than one direction to minimize disruptions) you
cannot install a system that feeds electricity back into the power grid.
THE ECONOMICS OF SOLAR:
In addition to the environmental aspects of solar power generation, the use of solar power
reduces the amount of energy you have to purchase from the power company and lowers
operating costs. Private sector entities currently enjoy tax breaks for installation of solar energy.
Tax breaks help offset the initial investment and reduce the time required to recover those cost
to the point you actually save money.
Photovoltaic arrays are costly. We evaluated budget numbers for a number of different array
sizes and they were consistently running roughly $2500 per kW. We also spoke with Georgia
Power and the numbers gleaned from their information they provided was consistent with our
evaluation.
Where permitted, and within limits, surplus power generated by a solar array can be sold back
to the utility. However, it should be noted that excess generating capacity costs the same as
installing what you need, but the payback from the utility is approximately 1/3 the cost they
charge for their power. Care must be taken in sizing the system so that you don’t actually
increase the time required to recoup the initial installation costs.
RETURN ON INVESTMENT:
Facilities evaluated three different sized arrays, 20kW, 46kW and 96kW to determine the
approximate time required to recoup the initial investment. Factors taken into account include:
· The initial cost today is $0.12 per kWH
· Annual rate increases of 2% are included in the evaluation
· Panel array power production degrades at approximately 1% per year
· No tax credits are used in these calculation
· Evaluations are based upon statistical average solar radiation for Augusta, Georgia
Considering the factors above, the approximate time required before the reduction in utility bills
completely offsets the cost of installation is roughly 18 to 20 years. This is a rate of return of
roughly 3.5%
OTHER FACTORS:
Aside from the up-front costs, other factors to consider in determining the best use of your
resources in implementing a program to include the use of solar energy include:
· What is the goal and what do you wish to accomplish
· Appearance of the installation,
· Is the roof of the building new or will it need to be replaced within a few years, if it needs
to be replaced within a few years, it could be more cost effective to wait
SOLAR AT THE PUBLIC DEFENDER’S OFFICE:
Installation of a solar array at the Public Defenders’ at the former Main Library is up for
consideration. Before committing to this course of action, please consider the following:
· The building is on a Georgia Power Network feed. Like the Municipal Building, the
electrical service is fed from more than one direction. In the event of a service disruption
on one side, power is still available from the other feed. Loss of power is rare. Buildings
on these systems cannot feed power back into the power company grid.
· If the system is sized to handle a load larger than what is needed to run the building on a
weekend when it is vacant, then this power would either need to be channeled to some
storage system for future used, or the array would simply generate power that could not
be used.
· The current project budget does not have surplus funds available to cover the cost of a
solar installation. A funding source would need to be identified.
· There may be better options for Augusta’s first solar building installation
Should the Commission decide to install a solar array at the Public Defender’s Office, we would
recommend a relatively small system. This would provide Augusta with empirical data for
evaluating the impact of future installation. We suggest installation of an array of roughly 20kW
as a reasonable start for introducing solar into our power mix. The estimated cost of a 20kW
array at $2500/kW would be $50,000.
Commission Meeting Agenda
3/15/2016 2:00 PM
AHCD 2016 HUD Action Plan Submittal
Department:Housing and Community Development
Department:Housing and Community Development
Caption:Motion to adopt by Resolution the FY 2016 Annual Action Plan
for the following programs funded by the U.S. Department of
Housing and Urban Development (HUD): Community
Development Block Grant (CDBG) Program, Home Investment
Partnerships (HOME) Program, Emergency Solutions Grant
(ESG) Program, Housing Opportunities for Persons with AIDS
(HOPWA) Program. (Originally Approved by Commission on
October 6, 2015). (No recommendation from Administrative
Services Committee March 8, 2016)
Background:In order to fulfill statutory and regulatory requirements mandated
by the U.S. Department of Housing and Urban Development with
regard to the FY2016 Annual Action Plan, the City of Augusta,
Georgia is required to make available for public comment the
FY2016 Annual Action Plan that provides the jurisdiction an
opportunity to review the City of Augusta’s Housing and
Community Development Department’s local strategy to address
needs in the areas of community development, economic
development, affordable housing and homelessness. On
Wednesday, March 30, 2016, the Augusta Commission will hold a
public hearing to amend the City’s 2016 Annual Action Plan,
which is a part of the 2015 –2019 Consolidated Plan. The
amendment is necessary due to a change in the City’s 2016
CDBG, HOME, HOPWA and ESG federal allocations. It was
anticipated that the City would receive $3,587,372 in Federal
funds for FY2016. However, the actual allocation is
$3,595,996. Below is a listing of the estimated allocations and the
actual allocations: Program Estimated Allocations ($'s) Actual
Allocations ($'s) Decrease ($s) Increase ($s) CDBG 1,689,993.00
1,675,892.00 -14,101.00 0.00 HOME 673,471.00 719,023.00
0.00 +45,552.00 HOPWA 1,072,089.00 1,048,948.00 -23,141.00
0.00 ESG 151,819.00 152,133.00 0.00 +314.00 Total
3,587,372.00 3,595,996.00 -37,242.00 +45,866.00 This proposal
includes an Annual Action Plan for 2016 with a budget that
includes proposed funding allocations for the Community
Cover Memo
Development Block Grant ($1,675,892), HOME ($719,023), ESG
($152,133) and HOPWA ($1,048,948) plus CDBG Program
Income from loan repayments of $150,000 and HOME loan
repayments of $235,000. In compliance with the U.S. Department
of Housing and Urban Development regulatory requirements, any
amendments to the Consolidated Plan / Annual Action Plan
constituting a “substantial change” must be presented to the public
for a 30-day comment period. A “substantial change” is defined as
a change that affects the purpose, scope, location, beneficiaries,
and / or administration of an activity or the transfer of $50,000 or
more from any activity identified in the Consolidated Plan /
Annual Action Plan.
Analysis:If approved by the Augusta –Richmond County Commission, the
Housing and Community Development Department will be
capable of funding these projects in accordance with the
submission of the FY2016 Annual Action Plan to the U. S.
Department of Housing and Urban Development (HUD).
Financial Impact:If approved by the Augusta –Richmond County Commission, the
2016 Annual Action Plan will allow for the Housing and
Community Development Department to continue to provide
funding of needed services and housing projects for low- to
moderate-income households throughout the City of Augusta,
Georgia.
Alternatives:None Recommended.
Recommendation:Careful and serious consideration has been given to these projects
suggested by citizens. We ask that this public hearing now be
closed. Accept the FY2016 Annual Action Plan by Resolution at
the conclusion of the thirty (30) day public comment period (end
at 12:noon 3/30/16).
Funds are Available
in the Following
Accounts:
Not Applicable
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
2016 Action Plan Novus Agenda Item
Caption
Request to Approve by Resolution the FY 2016 Annual Action Plan for the following programs funded by
the U.S. Department of Housing and Urban Development (HUD): Community Development Block Grant
(CDBG) Program, Home Investment Partnerships (HOME) Program, Emergency Solutions Grant
(ESG) Program, Housing Opportunities for Persons with AIDS (HOPWA) Program.
(Originally Approved by Commission on October 6, 2015).
Background
In order to fulfill statutory and regulatory requirements mandated by the U.S. Department of Housing
and Urban Development with regard to the FY2016 Annual Action Plan, the City of Augusta, Georgia is
required to make available for public comment the FY2016 Annual Action Plan that provides the
jurisdiction an opportunity to review the City of Augusta’s Housing and Community Development
Department’s local strategy to address needs in the areas of community development, economic
development, affordable housing and homelessness.
On Wednesday, March 30, 2016, the Augusta Commission will hold a public hearing to amend the City’s
2016 Annual Action Plan, which is a part of the 2015 – 2019 Consolidated Plan. The amendment is
necessary due to a change in the City’s 2016 CDBG, HOME, HOPWA and ESG federal allocations. It was
anticipated that the City would receive $3,587,372 in Federal funds for FY2016. However, the actual
allocation is $3,595,996. Below is a listing of the estimated allocations and the actual allocations:
Program
Estimated
Allocations
($’s)
Actual
Allocations ($’s)
Decrease
($’s)
Increase
($’s)
CDBG 1,689,993.00 1,675,892.00 - 14,101.00 0.00
HOME 673,471.00 719,023.00 0.00 +45,552.00
HOPWA 1,072,089.00 1,048,948.00 - 23,141.00 0.00
ESG 151,819.00 152,133.00 0.00 +314.00
TOTAL $3,587,372.00 $3,595,996.00 - $37,242.00 + $45,866.00
This proposal includes an Annual Action Plan for 2016 with a budget that includes proposed funding
allocations for the Community Development Block Grant ($1,675,892), HOME ($719,023), ESG
($152,133) and HOPWA ($1,048,948) plus CDBG Program Income from loan repayments of $150,000
and HOME loan repayments of $235,000.
In compliance with the U.S. Department of Housing and Urban Development regulatory requirements,
any amendments to the Consolidated Plan / Annual Action Plan constituting a “substantial change” must
be presented to the public for a 30-day comment period. A “substantial change” is defined as a change
that affects the purpose, scope, location, beneficiaries, and / or administration of an activity or the
transfer of $50,000 or more from any activity identified in the Consolidated Plan / Annual Action Plan.
Analysis
If approved by the Augusta – Richmond County Commission, the Housing and Community Development
Department will be capable of funding these projects in accordance with the submission of the FY2016
Annual Action Plan to the U. S. Department of Housing and Urban Development (HUD).
Summary / Financial
If approved by the Augusta – Richmond County Commission, the 2016 Annual Action Plan will allow for
the Housing and Community Development Department to continue to provide funding of needed
services and housing projects for low- to moderate-income households throughout the City of Augusta,
Georgia.
Alternatives
None Recommended.
Recommendation
Careful and serious consideration has been given to these projects suggested by citizens. We ask that
this public hearing now be closed. Accept the FY2016 Annual Action Plan by Resolution at the
conclusion of the thirty (30) day public comment period (end at 12:noon 3/30/16).
Attachment:
2016 One Year Action
Revenue & Expenditures Summary
Revised 2016 One Year Action Plan - Revenue and Expenditures Summary
REVENUE 2016
Proposed
2016
Projected
$
Difference
%
Change
Estimated CDBG Program Income $150,000 $150,000 $0 0.00%
Estimated HOME Program Income $235,000 $235,000 $0 0.00%
Total Estimated Program Income $385,000 $385,000 $0 0.00%
Federal Entitlement Grants Revenue
Community Development Block Grant Allocation $1,689,993 $1,675,892 ($14,101) -0.83%
HOME Investment Partnership Grant Allocation $673,471 $719,023 $45,552 6.76%
Emergency Solutions Grant Allocation $151,819 $152,133 $314 0.21%
Housing Opportunities for Persons with AIDS
(HOPWA) Allocation
$1,072,089 $1,048,948 ($23,141) -2.16%
Total Estimated Grant Revenue $3,587,372 $3,595,996 $8,624 0.24%
Total Estimated Revenue $3,972,372 $3,980,996 $8,624 0.22%
EXPENDITURES 2016
Proposed
2016
Projected
$
Difference
%
Change
Community Development Block Grant - Activity
Allocations
Acquisition $90,305 $90,305 $0 0.00%
Public Facilities $50,000 $50,000 $0 0.00%
Clearance/Demolition $226,130 $226,130 $0 0.00%
Public Services (15% set-aside of Current Year's
Allocation)
$253,500 $252,220 ($1,280) -0.50%
Permanent Supportive Housing $24,483 $24,483 $0 0.00%
Relocation $60,000 $60,000 $0 0.00%
Rehabilitation $685,076 $685,076 $0 0.00%
Economic Development $82,500 $82,500 $0 0.00%
Total CDBG Activity Allocations $1,471,994 $1,470,714 ($1,280) -0.09%
Community Development Block Grant - Other
Planning & Grants Administration (20% Cap) $347,999 $335,178 ($12,821) -3.68%
Fair Housing $20,000 $20,000 $0 0.00%
Total - CDBG Other $367,999 $355,178 ($12,821) -3.48%
HOME Investment Partnership Grant
Total HOME - Housing Programs $908,471 $954,023 $45,552 5.01%
Emergency Solutions Grant
Total ESG - Homeless Programs $151,819 $152,133 $314 0.21%
Housing Opportunities for Persons with AIDS
(HOPWA) Grant
Total HOPWA $1,072,089 $1,048,948 ($23,141) -2.16%
Total Estimated Expenditures $3,972,372 $3,980,996 $8,624 0.22%
Commission Meeting Agenda
3/15/2016 2:00 PM
Bond Counsel
Department:
Department:
Caption:Discuss establishing the process for the selection of bond
attorneys. (Requested by Commissioner Marion Williams) (No
recommendation from Administrative Services Committee
March 8, 2016)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
Process for crafting ordinances
Department:
Department:
Caption:Discuss the process for directing the General Counsel to craft
proposed ordinances. (Requested by Commissioner Marion
Williams) (No recommendation from Administrative Services
Committee March 8, 2016)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
Unions
Department:Clerk of Commission
Department:Clerk of Commission
Caption:Receive a report from the Administrator regarding Commission
action taken on March 1, 2016 tasking the Administrator with
determining whether the International Association of Fire
Fighters Local 3357 is a certified union and to bring in any
bylaws or minutes that they have. (Requested by Commissioner
Bill Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
Information Technology 2015 Annual Report
Department:Information Technology Department
Department:Information Technology Department
Caption:Present the Information Technology 2015 Annual Report.
Background:The Information Technology Department provides the
Information Technology Annual Report to Administration,
Commission, Department Heads and Elected Officials each
year. This report details some of the technical accomplishments
and tasks completed by the Information Technology Department
during the previous year of 2015. This report also demonstrates
the value of technology and how it impacts the organization and
our community.
Analysis:The Information Technology Annual Report provides data as a
means to measure the overall performance of the Information
Technology Department as it continues to strive to provide the
technical tools necessary to improve effectiveness and efficiency
throughout the organization. The performance metrics for 2015
also demonstrate an improvement in the overall operations of the
Information Technology Department.
Financial Impact:N/A
Alternatives:N/A
Recommendation:Receive the Information Technology 2015 Annual Report as
information.
Funds are Available
in the Following
Accounts:
N/A
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
To: Ms. Janice Allen Jackson, Administrator
Department Heads and Elected Officials
From: Ms. Tameka Allen, Information Technology Director
Date: February 12, 2016
RE: Information Technology 2015 Annual Report
The Augusta Information Technology Department (IT) is continuously working to provide our
customers with quality technological services and support. As you can see by this report, 2015 was a
very busy year filled with a number of projects to meet the growing demands of our customers.
We believe in operating our department as effectively and efficiently as possible while demonstrating
the value technology provides to our governmental agency, as well as, our citizens. Our mission is to
assist in making our customers successful.
Following are a few of the Information Technology Department highlights for the previous year of
2015:
Relocated Information Technology Department into a new Information Technology Building.
IT Customer Satisfaction annual survey demonstrated a 99% approval rating.
Ranked number three (3) in the nation amongst other cities our size in the Digital Cities Survey
conducted by the Center for Digital Government. This is the fifth consecutive year placing in the
top seven.
Partnered with the Mayor’s Office, Augusta Technical College and Richmond County Board of
Education to submit proposal for 2016 GenCyber Camp.
Coordinated Augusta Living Green Day for 2015.
Developed a Veteran’s Resources Website in order to provide information about Augusta-area
resources to Veterans.
Performed technology equipment refreshment for devices that reached their end of life cycle.
Installed various communication components to provide redundancy.
Upgraded a number of VoIP telephones to 1GB as part of the technology enhancement schedule.
Installed wireless coverage for the Municipal and Information Technology Building.
Completed a number of work orders to support the needs of our internal and external customers.
Performed a number of software application upgrades for various departments, to include our
Financial Enterprise Application, OneSolution.
Provided mapping and data services to external agencies to promote Augusta.
INFORMATION TECHNOLOGY
Tameka Allen
Director
Michael F. Blanchard Gary Hewett
Deputy Director Deputy Director
Augusta Information Technology Annual Report Page 2
Maintained Geographical Information Systems (GIS) property records and road features.
Provided graphical support for various agencies.
Installed communication equipment to provide load balancing and failover.
Supported CityWorks Implementation for Augusta Utilities.
Received an estimated 5.6M visitors to www.augustaga.gov
Received an estimated 426,821 visitors to GIS Maps Online.
Prevented and estimated 3.1 M virus/spam emails.
Implemented iNovah for Augusta Utilities.
More detailed IT activities by department are on the following pages:
Augusta Information Technology Annual Report Page 3
Augusta Information Technology
2015 Annual Report
Your Success is Our Mission
Augusta Information Technology Annual Report Page 4
Augusta Information Technology Annual Report Page 5
THE INFORMATION TECHNOLOGY BUILDING
May 2015 marked a significant event for the Augusta Information Technology Department. After years
located in multiple, makeshift facilities, the entire department was finally united under one roof.
The Augusta Information Technology Department has been located in multiple locations since the
1990's. The explosion in the growth of technology contributed to the need to distribute IT personnel in
non-contiguous offices – wherever space could be found. These technological driving forces included
the advent of personal computers, Geographic Information Systems (GIS), open systems, diverse
relational database management systems, greater security needs, Microsoft Windows and Server tools,
desktop phones, smart phones, laptops, and tablets.
In 2014 the Augusta Commission approved the construction of a new Information Technology building
which would enable IT to consolidate all of its personnel and functions under one roof. The new
building, which is adjacent to the Augusta Municipal Building, has the following characteristics:
Two floors with an elevator.
Square Footage: 1st floor 9,377, 2nd floor 9,547. The total building is 18,924 square feet.
Office space for 40+ IT staff members, enabling all IT employees to be in one location for the
first time in 18 years.
Computer Center with controlled entry and a raised floor.
Warehouse space for computers and other equipment awaiting deployment or disposal.
Assembly space for computers to be configured pre-deployment to customer departments.
Training Facility / Meeting Room.
Two dedicated conference rooms.
Garage for installation of equipment in vehicles.
Augusta Information Technology Annual Report Page 6
The New IT Data Center
The previous data center was retrofit into an old annex building for the Richmond County Clerk of
Court. Built in the 1950s, the old facility was not ideal for functioning in a modern technology
environment. The new IT Data Center has the following characteristics:
The entire second floor (10,000 SQ FT) is raised. This allows full access for electrical and low
voltages modifications.
Most of the walls on second floor are modular. As changes to the data center and office space are
necessary, modifications can be made with little impact to continued operations.
Access control is in place for all exterior doors and interior corridors, where necessary.
The data center is surrounded by glass partitions to improve cold/hot air containment and
security.
The data center is protected from power failures with a generator, and the generator is filtered
through an Uninterruptible Power Supply (UPS).
Three air conditioners are in place. Two twenty-ton units serve as a primary and secondary. One
fifteen-ton unit would supply air conditioning during commercial power outages while running
on generator power.
All transmission media demarcation occurs in a separate secured room. This provides access to
vendor equipment while restricting access to the data center.
A separate staging room is used to burn-in equipment prior to installing it in a live environment.
This reduces the likelihood of failures when equipment is placed into production.
A hot-aisle containment system is utilized to improve airflow, reduce power consumption, and
improve security.
311
Provided ongoing support for Motorola PremierOne application.
Augusta Information Technology Annual Report Page 7
Provided ongoing support for Cisco UCCX IVR application.
Provided ongoing support for Elemos software application.
Provided support for the Lucity application.
Completed 233 work orders.
Provided support for customized Cognos reports for Motorola PremierOne application.
Implemented 311 Motorola/Cityworks Interface.
Provided ongoing support for OneSolution application.
Provided ongoing support for NovusAgenda application.
Provided ongoing support for ADP EeTime application.
Processed multiple network and application security requests.
Provided and coordinated IT purchases based on departmental needs.
Coordinated and assisted with implementation of City Works/Motorola interface.
Coordinated and assisted with implementation of City Works/Motorola interface for Cityworks
upgrade.
Provided ongoing support with Motorola interface to Lucity application.
Provided ongoing support with Motorola interface to CityView application.
Provided ongoing support for the CityView Application.
Provided ongoing support for the Chameleon Application.
Processed multiple Open Records Requests for CityView information.
Researched and coordinated discussions and purchases for 311 Emergency Contingency Plan.
Assisted with support of IVR.
Maintained and enhanced Pictometry Connect Organization to ensure 311 has a backup support
system for valuable information including Commission Districts, Utilities, Customer
Information, and other city department data.
Monitor Motorola Application to ensure application is online and ready to support customers
with updated data, functioning scripts, and provide backup support via Augusta Maps Online and
Pictometry Connect.
Maintain 311 Geodatabase with nightly updates for GIS data for addressing, parcels, utilities,
roads, and all required user department data.
Updated media graphics for 311 including multi-lingual community advertisements for buses
and new device formatting for mobile solution.
Supported Interface with Cityworks to improve addressing transfer from Motorola CSR.
Quoted, Managed and Installed 4 new equipment orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Completed MAC process for extra network data drops.
Completed MAC process for installation of new color printer.
Completed MAC process for installation of Audio-Visual equipment.
ADMINISTRATORS OFFICE
Enhanced SPLOST Web Site to support transparency and provide public with information about
Augusta SPLOST issues.
Completed 165 work orders.
Developed online survey for Augusta Government Leadership Program.
Augusta Information Technology Annual Report Page 8
Provided ongoing support for OneSolution application.
Upgraded VOIP telephones to 1 GB devices.
Provided ongoing support for ADP EeTime application.
Provided ongoing support for NovusAgenda application.
Provided coordination of IT purchases based on department needs.
Processed multiple network and application security requests.
Processed ongoing support for OneSolution application.
Graphical support for slide presentations including Mayors Presentations, Special Program
Posters (Book Drive, Reading Everyone Wins, Google Event)Social Media Ads (ex. Mayors
Cyber Monday), communication graphics (ex. GRU Student Presentations), media ads (ex.
Georgia Trend Magazine), for the commission and community presentations.
Updated Facilities dataset, add Used As, Rentals, Ownership, Tenants, and map for website and
ArcGIS Online web services.
Supported Hyde Park mapping and presentation.
Created Government Complex Map for citizens to see locations of new buildings and address
updates.
Supported Enterprise-Wide Software Consolidation plan, provided data reviews, department
assessments, and scope support.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Quoted, Managed and Installed 4 new equipment orders.
Completed MAC process for Audio-Visual display implementation.
ANIMAL SERVICES
Provided ongoing support of applications including EeTime, NovusAgenda and OneSolution.
Completed 182 work orders.
Programmed and installed new Auto Attendant.
Upgraded VOIP telephones to 1 GB devices.
Provided ongoing support for ADP EeTime time clocks.
Provided ongoing support for ADP EeTime application.
Provided ongoing support for NovusAgenda application.
Provided ongoing support for OneSolution application.
Processed multiple security requests.
Provided ongoing support for the Chameleon Application.
Provided ongoing support for IT related purchases.
Performed multiple password resets for the Chameleon application.
Assisted with cleaning up addresses in Chameleon.
Implemented multiple Chameleon reports for Animal Services.
Performed multiple installs of the Chameleon software applications.
Populated Address Checker with Master Road and Address (MRAD) information.
Migrated the Chameleon application to new servers.
Implemented credit card processing.
Upgraded the Chameleon application to version 44.
Implemented PostMaster for the Chameleon application.
Augusta Information Technology Annual Report Page 9
Upgraded MapViewer to version 3.15.10.17.
Conducted MRAD/Chameleon address cleanup, MRAD training, and integration discussion with
vendor for requirements, and future project support.
Provided graphics support for community outreach, adoption poster campaign for dogs and cats,
create modified graphics for advertisements for public display including bus shelters and vehicle
wraps.
Provided secured layers access for Augusta Maps to employees for information access.
Quoted, Managed and Installed 6 new equipment orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Completed MAC process for installation of equipment for new veterinarian.
AUGUSTA CANAL AUTHORITY
Provided ongoing support of ADP EeTime application.
Provided grant application support for Augusta Canal Authority including mapping and large
scale printouts, data exports for consultants, and feature class management of existing canal
features and proposed projects. Supported community outreach on current projects.
Supported Future Trails Project.
AUGUSTA LIBRARY
Provided ongoing support for ADP EeTime application.
Completed 23 work orders.
AUGUSTA REGIONAL AIRPORT
Provided ongoing support for FBO Manager and Front Desk applications.
Enrolled employees in Biometrics for EeTime.
Implemented Total Aviation Software which replaces FBO Manager and Front Desk.
Completed 210 work orders.
Provided annual Masters Week support services.
Upgraded VOIP telephones to 1 GB devices.
Installed new server for VoIP failover.
Continued support of ARA departments.
Provided ongoing support of Phoenix software and credit card processing.
Provided ongoing support for NovusAgenda application.
Provided ongoing support for OneSolution application.
Provided coordination of IT purchases based on departmental needs.
Provided support for ADP EeTime application.
Provided support for ADP EeTime time clocks.
Researched alternative software solutions for FBOManager.
Upgraded ManagerPlus to ManagerPlus Pro.
Provided mapping support and future zoning ordinance support, attended meetings, and provided
feedback on proposed ordinance.
Augusta Information Technology Annual Report Page 10
Coordinated demonstrations for GIS centric vendor software to support future work order
project.
Upgraded network distribution switch.
Upgraded all wireless access point for terminal Wi-Fi access.
Quoted, Managed and Installed 6 new equipment orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Completed MAC process for inventory exchange of equipment.
Completed MAC process for upgrade of AutoCAD software.
Completed MAC process for upgrade of Pollock devices.
BOARD OF ELECTIONS
Enhanced Board of Elections Web Site with new icons and structure.
Supported General Election on November 3, 2015 with posting of Election Results.
Assisted with implementation of Facebook for the Board of Elections.
Completed 139 work orders.
Provided ongoing support of ADP EeTime application.
Provided ongoing support of OneSolution application.
Provided ongoing support of NovusAgenda application.
Processed multiple security requests.
Provided ongoing support for IT related purchases.
Provided Precinct Support, feature class modifications, mapping, and meeting support.
Graphics and Mapping support for Election.
Continued support of BOE software with the MRAD to ensure correct spelling, road types, and
zip codes.
Maintained Polling Places, Commissioners, and State feature classes with for elections mapping
and support.
Supported the BOE in vacant property comparison to analyze voter locations.
Supported special election for District 7, mapping and delivery route support.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Quoted, Managed and Installed 5 new equipment orders.
Completed MAC process for repair of damaged network connectivity.
Completed MAC process for Network/Telecom expansion.
Completed MAC process for upgrade of Pollock devices.
CIVIL AND MAGISTRATE COURT
Completed 159 work orders.
Provided ongoing support of ADP EeTime application.
Provided support of the Initial Appearance System for the Civil and Magistrate Court.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Quoted, Managed and Installed 11 new equipment orders.
Augusta Information Technology Annual Report Page 11
Completed MAC process for network expansion at front counter.
Completed MAC process for upgrade of Pollock devices.
CLERK OF CIVIL AND MAGISTRATE COURT
Upgraded Court Management Software to latest web version of ICON CMS360.
WARRANTS
Completed 137 work orders.
Provided ongoing support of the EWI application.
CLERK OF COMMISSION
Redesigned the Commissions, Authorities, and Boards Web Site.
Completed 140 work orders.
Assisted with voting software during Commission and Committee meetings.
Relocated department to new location.
Provided ongoing support of NovusAgenda software application.
Provided ongoing support for ADP EeTime application.
Provided coordination of IT purchases based on department needs.
Processed multiple network and application security requests.
Provided ongoing support of LaserFiche software application.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Quoted, Managed and Installed 4 new equipment orders.
Completed MAC process for relocation.
Completed MAC process for additional network drops in conference room.
Completed MAC process for additional Telecom equipment.
CLERK OF COURT
Completed 599 work orders.
Provided support for ADP EeTime application.
Provided support of ICON CMS360.
Performed multiple installs of CDIMS software applications.
Provided ongoing support for IT related purchases.
Provided ongoing support for the CDIMS Applications.
Processed multiple security requests.
Provided ongoing support for the FiFa Interface process.
Provide ongoing support for the Print/FAX server.
Implemented the COTT Scan Applications.
Provided support to convert microfilm images to digital format to import into CDIMS.
Processed multiple vendor access requests for CDIMS.
Digitized and imported microfilm images from 07/01/1986 - 01-02-1992 into COC Web Public.
Implemented Pollock`s PaperCut software application.
Augusta Information Technology Annual Report Page 12
Migrated to a new CDIMS application server.
Worked with GSCCCA to resolve persistent errors when exporting real estate files.
Implemented the late filing penalty fee for Foreclosure Deeds.
Provided updated Augusta Maps hands on training and open forum to discuss software
enhancements and Master Address and Road Database questions for general public and
abstractors.
Provided troubleshooting for public computers and collaborated with network to provide
resolution to issues.
Quoted, Managed and Installed 5 new equipment orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Completed MAC process for upgrade of Pollock devices.
Completed MAC process for laptop replacements.
COMMISSIONERS
Completed 18 work orders.
Provided individual support for Commissioners as requested.
Provided coordination of IT purchases based on department needs.
Provided detailed district maps for Commissioners supporting their constituents.
CORONER`S OFFICE
Completed 76 work orders.
Provided support for ADP EeTime application.
Provided support for OneSolution application.
Modified and re-implemented CoronerNET application for the Coroner`s Office.
Quoted, Managed and Installed 6 new equipment orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
DANIEL FIELD AIRPORT
Completed 6 work orders.
Provided annual Master`s Week support services.
Assisted customer in entering NovusAgenda items.
DISADVANTAGED BUSINESS ENTERPRISE (DBE)
Completed 54 work orders.
Provided support for ADP EeTime application.
Provided ongoing support for OneSolution application.
Processed network and application security requests.
Provided ongoing support for NovusAgenda application.
Implemented Contract Management module of OneSolution.
Provided graphics support for display and presentations.
Augusta Information Technology Annual Report Page 13
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
DISTRICT ATTORNEY
Completed 368 work orders.
Provided support for ADP EeTime application.
Supported DA’s use of Pictometry, including individual logins and onsite software training for
staff.
Provided the District Attorney’s Office with large format jury displays including maps and
diagrams to support visualization of victim locations, criminal events, and perpetrator activities
during the case.
Provided the District Attorney’s Office with customized Harrisburg map for community
outreach, showing crime, housing, census, zoning, and sales data.
Quoted, Managed and Installed 2 new equipment orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Completed MAC process for laptop replacements.
Completed MAC process for relocation of computers for building maintenance (Columbia
County Office).
E911 DISPATCH
Enrolled employees in Biometrics for EeTime.
Completed 425 work orders.
Provided Biometric support for EeTime Time clocks.
Provided support for ADP EeTime application.
Provided support for OneSolution application.
Provided support for NovusAgenda application.
Installed a NetClock to have the AT and T phone system, New World RMS, and phone recording
software all on one centralized time.
Provided ongoing support of New World CAD.
Upgrade versions of New World CAD throughout the year.
Provided support for the AT&T Viper System Upgrade.
Maintained python code to automated data updating to ensure timely scheduled database updates
for Crime Mapping.
Coordinated GIS Addressing initiatives with E911 Support Staff, provided MRAD Training and
GIS Mapping.
Continued feature class validation and mapping support to tailor data and dispatch map to user
and software requirements.
Provided support for improving New World integration with GIS data.
Analyzed 911 Address Override Reports in order to resolve centerline ranges problems, missing
address points and quantify what truly should have been overridden.
Updated and provided troubleshooting for New World System Updates.
Augusta Information Technology Annual Report Page 14
Implemented full functionality of New World CAD and Mapping for E911 to the programs
capacity for GIS Integration.
Supported Viper/Intrado Data Collection, Upgrade, and Training.
Installed Wi-Fi Access Points for the E911 Training Room.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Quoted, Managed and Installed 10 new equipment orders.
Completed MAC process for network expansion in Training Lab.
EMERGENCY MANAGEMENT AGENCY
Enhanced EMA Web Site with new icons and structure, including major revisions to extreme
weather pages.
Completed 30 work orders.
Provided 6 VOIP phones and one speaker phone for the EOC.
Worked with Emergency Management Staff to create new feature classes to support EMA
including prone flood area. Continuing to work with EMA to identify data resources and discuss
future data needed to support emergency response.
Supported grant application with GIS Analysis of population.
Supported Emergency Management Crisis Track Software Initiatives and Training.
Supported Flooding Emergency Call Up for staffing during the 2015 Flood Event, provided GIS
mapping, ArcGIS Online Mapping Access and Support.
Created interactive online Story Map of 2015 Flooding.
Quoted, Managed and Installed 1 new equipment order.
ENGINEERING
Provided support for the Lucity application.
Developed multi-page web site to support implementation of Stormwater fee.
Completed 330 work orders.
Ordered, programmed and installed 40 new cellphones as replacements for radios.
Set up new users for Stormwater call center.
Implemented Stormwater billing in enQuesta.
Implemented and supported IVR phone system.
Provided support for the Lucity application.
Provided support for the Hydraflow application.
Provided ongoing support of NovusAgenda application.
Provided coordination of IT purchases based on departmental needs.
Provided support of ADP EeTime application.
Processed multiple network and application security requests.
Processed multiple MAC requests based on departmental needs.
Maintained AED database, provided staff support, database backups, and GIS expertise.
Exported feature class data to CAD format for consultants and surveyors working with
Engineering on various studies and projects.
Augusta Information Technology Annual Report Page 15
Maintained Engineering Pictometry Organization, created user logins, and provided training for
staff interested in utilizing Pictometry POL for pre-engineering planning efforts and tree
management.
Created ArcGIS Online Maps, Groups, Users, and ArcGIS Collector projects for AED to utilize
in mobile data collection.
Performed Analysis on Engineering’s Road Book in order to validate information and correct
data which was added to the master road name table.
Supported Citizen Engagement for Stormwater with graphics, brochures, mapping, etc.
Created Stormwater map theme for Augusta Maps to enable citizens to search properties for
impervious surface and billing information for new program.
Provided GIS data analysis and updating for consulting firm data for Stormwater, adding new
parcels for 2015 and updating parcel line work.
Installed new Fiber from IT new building to Engineering for 10 Gig support.
Quoted, Managed and Installed 12 new equipment orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Completed MAC process for Ricoh Interactive Display.
Completed MAC process for upgrade of Pollock devices.
Completed MAC process for upgrade of AutoCAD software.
STREET LIGHTING
Completed 9 work orders.
Processed multiple network and application security requests.
Provided coordination of IT related purchases.
Provided support for GIS Users in creating, maintaining, and revamping GIS data for street
lighting.
TRAFFIC ENGINEERING
Completed 85 work orders.
Processed multiple network and application security requests.
Provided ongoing support for OneSolution application.
Provided and coordinated support for equipment needs for Masters Week.
Provided support for ADP EeTime application.
Provided ongoing support for Lucity.
Provided ongoing support for NovusAgenda application.
Processed multiple MAC requests based on departmental needs.
Provided secured web service on Augusta Maps for internal staff to access for locating Traffic
related data.
Supported Traffic Engineering GIS Staff with feature class creation and maintenance.
Supported Georgia Power and Jefferson Electric data acquisition for mapping and future audit.
Supported Fiber Installation Project including feature class creation, location validation,
conceptual maps, and directed schema criteria for fiber installation GPS Collection. Established
GIS Fiber Procedure and coordinated with multiple departments and consultants.
Supported traffic in preparation for Cityworks, demonstrations, meetings, and coordination.
Augusta Information Technology Annual Report Page 16
ENVIRONMENTAL SERVICES
Provided support for the Elemos application.
Provided support for the Faster application.
Provided support for the Insight application.
Provided coordination of IT purchases based on departmental needs.
Processed multiple network and application security requests.
Provided ongoing support for OneSolution application.
Provided ongoing support for ADP EeTime application.
Provided ongoing support for ADP EeTime time clocks.
Provided ongoing support for NovusAgenda application.
Upgraded ADS Security application.
Updated calculations of road miles, created new maps and exported data to excel for internal
staff to support hauler areas for solid waste.
Provided support for vacant lot reporting by geocoding existing excel data maintained by office.
Modified solid waste hauler and pick up days procedure for display on Augusta Maps, Solid
Waste Vendor Website, 311 Application via web services.
Provided GIS vendor support for Elemos, Re-Collect, etc.
Completed 237 work orders.
Quoted, Managed and Installed 6 new equipment orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Completed MAC process for TSAV and Smartboard repair.
EQUAL EMPLOYMENT OPPORTUNITY (EEO)
Assisted customer in completing EEO data for 2013-2015 reporting period.
Completed 49 work orders.
Provided ongoing support of NovusAgenda application.
Provided assistance with files needed for development of EEO AA plans in PeopleFluent.
Process multiple network and application security requests.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
EXTENSION SERVICES
Completed 10 work orders.
Provided ongoing support of ADP EeTime application.
FINANCE
Supported transparency by posting financial documents to the web site during the 2016
budgeting process.
Upgraded from 14.3 to 15.2 version of OneSolution.
Completed 195 work orders.
Augusta Information Technology Annual Report Page 17
Processed multiple network and application security requests.
Provided coordination of IT purchases based on departmental needs.
Provided support for OneSolution application.
Continued to assist with the implementation of OneSolution Grants Management module.
Provided support for ADP EeTime application.
Provided support for NovusAgenda application.
Developed and modified CDD reports based on customer specific criteria.
Continued to manage project plan, coordinate major stakeholder resources and manage upgrade
project for IFAS 7.9 to OneSolution 14.2.
Quoted, Managed and Installed 9 new equipment orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Completed MAC process for replacement of old equipment.
Completed MAC process for laptop replacements.
ACCOUNTING
Provided ongoing support for the OneSolution application.
Completed 184 work orders.
Upgraded VOIP telephones to 1 GB devices.
Provided ongoing support of ADP EeTime application.
Provided coordination of IT purchases based on departmental needs.
Provided ongoing support of OneSolution application.
Provided ongoing support of NovusAgenda application.
Processed multiple network and application security requests.
FLEET MANAGEMENT
Completed 117 work orders.
Provided ongoing support of NovusAgenda application.
Provided coordination of IT purchases based on departmental needs.
Managed project to upgrade FASTER from Version 6.0 to Version 6.9.
Implemented FASTER Service Center in FASTER 6.9.
Implemented FASTER Dashboard in FASTER 6.9.
Provided ongoing support for ADP EeTime application.
PAYROLL
Completed 72 work orders.
Assist Payroll with implementation of Vacation Buy Back.
Provided ongoing support on ADP EeTime application.
Assisted in 2015 W2 processing.
Assisted in 2015 1099 Magnetic Media processing.
Upgraded VOIP telephones to 1 GB devices.
Ran bi-weekly PYHEXT Utility.
Provided ongoing support for OneSolution application.
Augusta Information Technology Annual Report Page 18
Upgraded ADP EeTime to current version.
Processed multiple network and application security requests.
Assisted with implementing change when CSRA Credit Union merged with Associated Credit
Union.
Began process for implementing Vendor Management.
RISK MANAGEMENT
Completed 88 work orders.
Upgraded VOIP telephones to 1 GB devices.
Provided ongoing support for ADP EeTime application.
Provided ongoing support for OneSolution application.
Provided ongoing support for NovusAgenda application.
Provided ongoing support for in-house developed application RISK.
FIRE DEPARTMENT - ADMINISTRATION
Completed 339 work orders.
Provided ongoing support for FASTER application.
Provided support for ADP EeTime application.
Provided support for NovusAgenda application.
Provided support for OneSolution application.
Provided support of Firehouse application.
Implemented Firehouse Inspector Module for Inspectors to use iPad`s in the field.
Upgraded versions of New World Mobile throughout the year.
Implemented FASTER Service Center.
Implemented FASTER Dashboard.
Supported ArcGIS Online project for the Fire Department to modify their GIS feature classes for
battalions and sector maps.
Continued addressing coordination with the Fire Department in the review process for all new
development in Augusta, MRAD training, and continued support for GIS related projects.
Created maps for Individual Engine Co Areas for Training.
Fire Department Response Data Review.
Quoted, Managed and Installed 14 new equipment orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Installed Network connectivity through Comcast for the Fire Department at Forestry Building on
Tobacco Road.
Completed MAC process for Smartboard repair.
Completed MAC process for network data drops.
Completed MAC process for network expansion (Fleet location).
Completed MAC process for network connectivity (Logistics).
Completed MAC process for Wireless connectivity (Fire Station #15).
Completed MAC process for Wireless connectivity (Fire Station #18).
Completed MAC process for Wireless connectivity (Fire Station #19).
Augusta Information Technology Annual Report Page 19
FIRE DEPARTMENT - PREVENTION
Provided support for ADP EeTime application.
Provided support for NovusAgenda application.
Provided support for OneSolution application.
FIRE STATIONS
Completed 47 work orders at Fire Station #1.
Completed 17 work orders at Fire Station #2.
Completed 47 work orders at Fire Station #3.
Completed 10 work orders at Fire Station #4.
Completed 10 work orders at Fire Station #5.
Completed 29 work orders at Fire Station #6.
Completed 27 work orders at Fire Station #7.
Completed 40 work orders at Fire Station #8.
Completed 28 work orders at Fire Station #9.
Completed 18 work orders at Fire Station #10
Completed 18 work orders at Fire Station #11.
Completed 5 work orders at Fire Station #12.
Completed 16 work orders at Fire Station #13.
Completed 13 work orders at Fire Station #14.
Completed 16 work orders at Fire Station #15.
Installed Wi-Fi Access Points for Fire Station #15.
Completed 15 work orders at Fire Station #16.
Completed 14 work orders at Fire Station #17.
Completed 20 work orders at Fire Station #18.
Installed Wi-Fi Access Points for Fire Station #18.
Completed 14 work orders at Fire Station #19.
Installed Wi-Fi Access Points for Fire Station #19.
FORESTRY
Completed 8 work orders.
Installed Network connectivity through Comcast for the Forestry Garage Building on Tobacco
Road.
HEALTH AND WELLNESS CENTER
Completed 2 work orders.
Provided monthly employee demographic file submission.
HEERY ENGINEERING
Completed 17 work orders.
Provided support for IT Building including printing plans.
Augusta Information Technology Annual Report Page 20
HOUSING AND COMMUNITY DEVELOPMENT
Completed 201 work orders.
Processed multiple network and application security requests.
Provided support for ADP EeTime application.
Provided coordination of IT purchases based on departmental needs.
Provided ongoing support for OneSolution application.
Provided ongoing support for NovusAgenda application.
Maintained web mapping projects to support Environmental reporting required by state
organizations by the Housing and Community Development staff to expedite their visual area
analysis.
Supported homeless study for the Housing and Community Development, attended meetings,
printed maps, and trained volunteers on future methods for electronic data collection using
ArcGIS Online.
Provided data to consultants and mapping support for various studies requested by Housing and
Community Development.
Modified existing feature classes and provided updates for supporting Housing and Community
Development activities.
Coordinated and updated for Public Housing Feature Class with Augusta Housing Authority.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Quoted, Managed and Installed 7 new equipment orders.
Completed MAC process for relocation of equipment for carpet installation.
HUMAN RESOURCES
Completed 340 work orders.
Began work on FMLA/HREMPF implementations.
Processed weekly BEN018 file for ADP.
Processed bi-weekly BEN014 file for ADP.
Processed bi-weekly FSA file for ADP.
Imported employees from OneSolution to ADP EeTime.
Assisted with providing updated list of eligible employees and dependents to HealthStat.
Developed and modified specific CDD reports based on customer specific criteria.
Provided ongoing support for OneSolution application.
Processed multiple network and application security requests.
Provided ongoing support for NovusAgenda application.
Provided coordination of IT purchases based on departmental needs.
Coordinated and provided IT related support for Open Enrollment needs.
Processed bi-weekly reimbursement files for various gym memberships for employee wellness.
Developed project and coordinated resources for Cisco UCCX IVR solution.
Assisted HR in PCN cleanup.
Assisted with implementation of provider move to Cigna Group Insurance.
Quoted, Managed and Installed 4 new equipment orders.
Augusta Information Technology Annual Report Page 21
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
INFORMATION TECHNOLOGY
Enhanced Information Technology Web Site with new icons and structure.
Prepared a Veteran`s Resources Web Site in order to provide information about Augusta-area
resources to Veterans.
Obtained approval for Forms Management System, which will automate paper forms for
employees inside the network and for citizens from the web site. System is expected to
implement in January 2016.
Created videos in honor of Veterans Day to honor the Augusta area service members who were
killed in action or died in service in World War II, Korea, Vietnam, and Iraqi Freedom.
Upgraded Laserfiche to Version 9 (Avante) as a precursor to the implementation of Forms
Management in the 1st Quarter of 2016.
Completed 7470 work orders.
Developed the 2015 IT Customer Service Survey for online submission.
Relocated data center to new location.
Converted PRI`s from copper to fiber media.
Installed new 3PAR SAN for server virtualization.
Coordinated relocation of backbone fiber to new Information Technology building.
Relocated network hardware from old to new Information Technology building.
Installed Wi-Fi connectivity in new Information Technology building.
Installed and setup two Hewlett Packard blades for server virtualization.
Installed racks and hardware in DEMARC room in new Information Technology building.
Installed new music on hold.
Worked with Motorola to update the annual maintenance agreement with a corrected inventory.
Was able to maintain the same pricing as 2014.
Worked closely with all departments to ensure they had no issues with their communication
equipment and MDT`s.
Provided support of ADP EeTime application.
Provided ongoing support for OneSolution application.
Developed or modified current CDD reports based on customer specific criteria.
Provided ongoing support for ADP EeTime time clocks.
Internet Emails Processed: Received 7,680,333 - Sent 1,281,380 - Spam Blocked 3,129,398 -
Viruses Blocked 3,293.
Installed FatPipe appliances which enabled us to connect two diverse ISP connections and make
it appear as one connection. This provides load balancing of the two Internet connections and
failover if one ISP goes down.
Reconfigured all Outside IPs of the firewall to work correctly with the FatPipe solution.
Installed and configured an ASA firewall as the default gateway to replace the old core router.
This was necessary to get BlueCoat proxies to work properly. This required to make several
routing changes to work properly.
Coordinated the Earth Day Augusta 2015 event with Phinizy Swamp and GRU.
Processed multiple security requests for terminations.
Augusta Information Technology Annual Report Page 22
Created new training materials and organized bi-weekly training for internal and external
customers for the new Augusta Maps product.
Implemented GIS Portal on ArcGIS Online, updating existing maps available for download to
web maps for live updates via database replication.
Coordinated fiber feature class updates for identifying location, connectivity, ownership, and
maintained the data so it is available on a secured layer for internal planning purposes.
Continued to work with ESRI and internal network staff to identify and add infrastructure that
would support future growth and expansion of GIS Capabilities online.
Continued to expand ArcGIS Server Secured Layer for GISmap and offered training for multiple
departments on the ability to share “internal only” data.
Reported to Google Maps incorrect business locations, road names, addressing issues and
missing roads for correction on their online mapping application to improve navigation in
Augusta since this tool is popular with the public.
Continued collaboration with Board of Education on MRAD provided valuable addressing
information.
Created online map for Board of Education to track scoring in Richmond County Schools.
Maintained over 150 GIS feature classes for the Augusta Enterprise Geodatabase.
Expanded ArcGIS Online for Augusta, GA including include the Administrators Office, Tax
Commissioner. ArcGIS Online will streamline map and data sharing, collaboration, and mobile
data collection.
Verification of boundary data for Census Survey.
Maintained GIS property records in the Augusta Enterprise Geodatabase, including the
following:
o 137 Right-of-Way modifications
o 9 new subdivisions
o 233 additional parcels
o 98 parcel modifications
o 55 combines
Maintained Authoritative Road Feature Dataset and incorporated Road Book information, to
include:
o 90 new features
o 11,704 edits and validations by GIS Technicians, including range corrections, routing
calculations, and splitting at county line for accurate mileage counts.
o Added 4 missing roads.
Reviewed road projects for 2015, including:
o 4 pending
o 2 approved (final plat recorded or site plan approved)
o 1 honorary naming
o 1 administrative naming
o 1 appeal
o 1 received
Maintained authoritative data for building outlines, analyzed assessor data, reviewed permit
applications and plan submittals.
Supported departmental and public outreach for GIS Addressing, Road Enhancements, and
Engagement for the Master Road and Addressing Database (MRAD). Created public mailings,
Augusta Information Technology Annual Report Page 23
posted awareness posters in departments and community centers, and maintained social media
for community engagement.
Reviewed plans and assigned addressing for Augusta under the Master Road Address Database
(MRAD) Project including the review of:
o 95 Site Plans (Commercial/Multi-Family)
o 13 Development (Subdivisions)
o 3098 Addressing assignments (mobile home entries increased count)
o 651 Address changes
o 6,699 edits and validation, which included structure point location, spelling corrections,
and collection of unit numbering. .
Provided CityView Upgrade Support for GIS Web Service.
GIS, as Augusta’s coordinator of addressing updates to all internal and external agencies
continued to work extensively with the E911, US Postal Service, Planning and Development,
Board of Education, and Tax Assessors, Tax Commissioners, Clerk of Court, Utilities,
Engineering departments to raise awareness of the importance of addressing to all departments.
Upgrade Pictometry Connect Service, which can be shared on Augusta Maps GIS Web
Application with Emergency Response and Business Development Partners.
Updated GIS Documentation including User Guides for Parcel Editing, Augusta Maps,
Cityworks, Motorola 311, Addressing Vendor Guide, Addressing and Road Database
Maintenance, etc.
Installed 22 Wi-Fi Access Point for total Wi-Fi coverage of the Municipal Building.
Installed FAT Pipe hardware for our redundant Internet Service Providers.
Installed new HP BladeSystem c7000 Enclosure.
Quoted, Managed and Installed 112 new equipment orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Completed MAC process for additional network data drops.
Completed MAC process for Ricoh Interactive Display.
Completed MAC process for GIS Scanner.
Completed MAC process for ADP clock relocation in Municipal Building.
Completed MAC process for IT Training room expansion.
JURY CLERK
Set up the ability for the Jury Clerk to check in Jurors using a barcode scanner.
Set up additional phone lines for the Jury Clerk.
JUVENILE COURT
Completed 86 work orders.
Provided ongoing support to the Juvenile Court as needed.
Completed 3 work orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Completed MAC process for upgrade of Pollock devices.
Augusta Information Technology Annual Report Page 24
LAND BANK AUTHORITY
Completed 48 work orders.
Created Land Bank GIS data and ArcGIS Online (AGOL) Interactive Map for data sharing
between Tax Commissioners, Land Bank, Housing & Community Development, and
Administrator`s Office.
LAW DEPARTMENT
Completed 143 work orders.
Provided ongoing support for ADP EeTime application.
Provided ongoing support for NovusAgenda application.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Quoted, Managed and Installed 3 new equipment orders.
LAW LIBRARY
Provided ongoing support to the Law Library.
MARSHAL`S OFFICE
Relocated department to new location.
Relocated DEMARC for security system to new location on 1st floor.
Provided ongoing support for ADP EeTime application.
Provided ongoing support for OneSolution application.
Provided on-going support of New World Mobile and LERMS.
Completed 196 work orders.
Quoted, Managed and Installed 4 new equipment orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Completed MAC process for relocation.
Completed MAC process for laptop replacements.
AUGUSTA REGIONAL AIRPORT
Provided ongoing support for ADP EeTime application.
Provided on-going support of New World NCIC for the Airport Marshal Staff.
MAYOR'S OFFICE
Developed online survey for Reading Mentor Program.
Processed multiple network and application security requests.
Provided ongoing support for ADP EeTime application.
Provided ongoing support for NovusAgenda application.
Provided ongoing support of Weblink application.
Provided coordination of IT purchases based on departmental needs.
Augusta Information Technology Annual Report Page 25
Updated web site to reflect preferences of the new Mayor, Hardie Davis, Jr.
Completed 86 work orders.
Quoted, Managed and Installed 7 new equipment orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Completed MAC process for Audio-Visual equipment installation.
NON-COUNTY
Supported the Economic Development Authority (EDA) of Richmond County with mapping and
data requests on numerous time-and-content sensitive projects. GIS provided over 50 maps of
this nature, including marketing of commercial and industrial sites to potential industries
evaluating relocation to Augusta.
Provided map of available parking to the Greater Augusta Arts Council for 2015 Westobou and
Arts in the Heart Festival.
Provided data and support for the CSRA Regional Commission special economic development
projects.
Supported Augusta Sports Council with mapping and addresses for community mailings for
events including the 2015 Half Marathon, Ironman, and 10K events.
Supported Augusta Tomorrow in mapping and planning efforts for marketing, including plans
for the Medical District Area, Westobou Crossing and other sites targeted in Augusta in their
Westobou Master Plan.
Supported Downtown Development Authority mapping for events including parking availability
for Arts in the Heart and Westobou.
Provided GIS data for the Georgia Regents University Projects, Planning, and GRU Race Day.
Created maps and established regular communication with outside agencies (including the US
Postal Service, Board of Education, and Health Department) in support of improved Augusta
addressing initiatives.
Provided GIS data for numerous Augusta sponsored studies including parks, transit, parking
inventory, ADA compliance activities, etc.
Provided Public and Community Support for Augusta Maps Application, Map Creation, and
Data Validation.
Supported the Economic Development Authority (EDA) of Richmond County with Airport
mapping and graphics for Aviation Conference.
Provided mapping to public though sales of maps and data by written request.
Created banners, graphics, flyers in support of the government supported events.
PLANNING AND DEVELOPMENT
Converted ARTS web site to enhanced format for Transportation 2040 Project.
Assisted with implementation of Facebook for the Planning and Development Department.
Relocated department to new location.
Provided ongoing support for NovusAgenda application.
Provided ongoing support for OneSolution application.
Provided ongoing support for ADP EeTime application.
Augusta Information Technology Annual Report Page 26
Processed multiple security requests.
Provided ongoing support for IT related purchases.
Performed multiple installs of the CityView software applications.
Performed multiple password resets for the CityView application.
Provided ongoing support for the PLAZID Application.
Created and supported citizen engagement by deploying a GIS Mapping Public Comment
Application for ARTS Transportation Vision 2040
http://gismap.augustaga.gov/auggagis/ARTSPublicComment/.
Supported Opportunity Zone Annual Report. Provided extensive GIS Analysis from data
imported from various systems for property information within each zone, building permits, code
enforcement actions, crime rate, and new businesses.
Used GIS data creation from CityView scripts to coordinate new procedures with IT and
Planners to ensure methodology is approved, documented, and providing usable data for all
departments.
Maintained and modified GIS data for CityView ArcGIS Server web services, supporting new
inspector areas, realignment of code enforcement areas, and address validation for pending,
current, and retired addresses from MRAD.
Maintained Zoning GIS Feature Classes and Mapping Support, including 26 Zoning Changes
and 18 Special Exceptions.
Coordinated and supported additional changes to the MRAD/CityView integration.
Continue integration initiative of Planning and Developments GIS Feature Classes into
Augusta`s Enterprise Geodatabase to support decision making and web access for other city
departments data needs. Planned additional data integration and creation with Planners.
Provided GIS analysis and mapping support for Code Enforcement, including geocoding
demolition permits, redistricting inspectors, analysis of Harrisburg Landlord versus Owner
Occupied properties, and business license reporting.
Supported and created GIS features for flood property information.
Supported HAZUS Study Data and Data Integration.
Provided multilingual translations for public outreach documents, posters, and advertisements.
Install and configure NAS server.
Assisted with A/V setup for BZA and Planning Commission meetings.
Completed 395 work orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Completed MAC process for upgrade of Pollock devices.
Completed MAC process for relocation.
Completed MAC process for secure credit card solution.
Completed MAC process for relocation of a Smartboard.
Completed MAC process for front-desk renovation.
Completed MAC process for relocation of Code Enforcement to the 3rd Floor of the Municipal
Building.
Completed MAC process for relocation of License Clerks.
Completed MAC process for installation of plotter.
Augusta Information Technology Annual Report Page 27
PLANNING AND DEVELOPMENT - LICENSE AND INSPECTION
Completed 679 work orders.
Relocated department to new location.
Provided ongoing support for ADP EeTime time clocks.
Provided ongoing support for ADP EeTime application.
Processed multiple security requests.
Provided ongoing support for the CityView Application.
Conducted monthly status meetings to stay informed on all License and Inspection technology
needs.
Created multiple custom reports from CityView.
Created multiple custom searches in CityView.
Provided multiple CityView configuration and rule updates.
Provided support for the annual Alcohol License Renewal process.
Provided support for the annual Business License Renewal process.
Provided support for the annual Request for Gross Revenue process.
Provided ongoing support for IT related purchases.
Provided ongoing support for the CityView Mobile Application.
Provided ongoing support for the CityView Public Portal Application.
Provided eVerify report/file for Business Licenses.
Processed multiple vendor access requests for CityView.
Upgraded the CityView application to version 2015.7 SP2.
Processed multiple Open Records Requests for Permit information.
Performed multiple installs of the CityView software applications.
Performed multiple password resets for the CityView application.
Assisted with data clean-up within the CityView database.
Implemented the CityView/Master Road and Address (MRAD) integration within CityView.
Upgraded to EMV credit card readers at Marvin Griffin Road.
Upgraded to EMV credit card readers at the Municipal Building.
Provided ongoing support for the COC WebPublic Application.
Implemented Building Permits on the CityView Public Portal.
Created Views to produce consistent statistics for Licensing, Permits and Code Enforcement
cases.
Added Planning fees to CityView.
Worked with License and Inspection to help them reduce their radio inventory by 18 radios
resulting in an annual savings of $8,100.00.
Provided ongoing support for NovusAgenda application.
Provided support of ADP EeTime application.
Provided ongoing support for OneSolution application.
Maintained GIS features for CityView supporting modifications to Inspector Mapping during
deployment of new staff.
Supported mapping requests for planning sessions and meetings.
Created user access and training for Augusta Maps Secured Sign-In for field verification of
departmental activities including Code Enforcement, Permits, etc.
Augusta Information Technology Annual Report Page 28
Continued support for GIS data creation from CityView data for mapping and analysis of data
related issues.
PROBATE COURT
Updated Auto Attendant.
Provided ongoing support for ADP EeTime application.
Deployed new Probate Court Management System, PCM.net by CJT. This replaces a legacy in-
house application with a web version.
Completed 137 work orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Quoted, Managed and Installed 1 new equipment order.
PROBATION
Transitioned Probation from T-1 connection VPN connection.
Provided New World LERMS access to Probation Field Supervision Agents.
Completed 31 work orders.
PROCUREMENT
Enhanced Procurement Web Site with new icons and structure.
Enhanced Procurement Department Web Site with new icons and structure.
Provided ongoing support for application in OneSolution.
Successfully implemented Contract Management module in OneSolution.
Provided coordination of IT purchases based on departmental needs.
Provided support for OneSolution year-end processes.
Provided coordination of IT purchases based on departmental needs.
Provided continued support for ADP EeTime application.
Processed multiple network and application security requests.
Provided coordination of IT purchases based on departmental needs.
Provided support for OneSolution year-end processes.
Provided ongoing support for OneSolution.
Provided coordination of IT purchases based on departmental needs.
Researched requirements and implemented NIGP codes in OneSolution.
Graphics support for Procurement SOP, vendor workshops, and other special projects.
Completed 305 work orders.
Quoted, Managed and Installed 4 new equipment orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Completed MAC process for relocation of the Print Shop to its new location.
Augusta Information Technology Annual Report Page 29
PRINT SHOP
Relocated department to new location.
Supported graphics being printed by print shop in formatting, etc.
Installed network and Wi-Fi hardware for new Print shop.
Completed 34 work orders.
PUBLIC DEFENDER
Provided ongoing support to Office of the Public Defender.
Completed 571 work orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Quoted, Managed and Installed 1 new equipment order.
Completed MAC process for emergency relocation of staff.
RCCI
Provided ongoing support for ADP EeTime application.
Provided ongoing support for ADP EeTime time clocks.
Provided ongoing support for NovusAgenda application.
Upgraded Inmate Canteen database, Oasis, to Oracle 11.
Supported vendor demonstrations for work order project.
Completed 94 work orders.
Quoted, Managed and Installed 2 new equipment orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
RECREATION, PARKS, AND FACILITIES
ADMINISTRATION
Completed ADP EeTime Timekeeper Requests.
Provided support for Time Clocks at all Recreation locations.
Provided support for NovusAgenda application.
Provided support for OneSolution application.
Ordered, programmed and deployed 80 new cellphones as replacements for radios.
Worked with Recreation to help them reduce their radio inventory by 47 radios. This resulted in
a saving of $20,000.00.
Provided ongoing support for ADP EeTime application.
Provided ongoing support for ADP EeTime time clocks at all Recreation locations.
Provided ongoing support for NovusAgenda application.
Provided ongoing support for OneSolution application.
Processed multiple security requests.
Provided ongoing support for the CLASS Application.
Augusta Information Technology Annual Report Page 30
Provided ongoing support for CLASS credit card processing.
Provided ongoing support for CLASS On-Line Registration.
Provided ongoing support for the CLASS biometrics.
Provided ongoing support for IT related purchases.
Performed multiple password resets for the CLASS application.
Provided ongoing support for the Lucity Application.
Provided ongoing support for the Senior Nutrition Program.
Provided ongoing support for the AIMS Program.
Provided ongoing support for the Calsense application.
Performed multiple installs of the CLASS software applications.
Provided maps for landscape planning by the Recreation Personnel for projects throughout
Augusta.
Maintained Parks feature class and acreage information.
Completed 419 work orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Quoted, Managed and Installed 14 new equipment orders.
Completed MAC process for relocation of ADP Time Clock (Riverwalk Special Events).
Completed MAC process for connectivity of Pollock device (Riverwalk Special Events).
Completed MAC process for installation of printer (Old Fire Station #3).
Completed MAC process for relocation of ADP Time Clock (Old Fire Station #3).
Completed MAC process for network expansion and BizHub connectivity (Records Retention).
Initiated process to begin appearance update of Recreation web site.
AQUATICS
Submitted monthly employee wellness files for Payroll.
Completed 27 work orders at the Aquatic Center.
BARTON VILLAGE
Completed 1 work order.
BERNIE WARD COMMUNITY CENTER
Completed 1 work order.
BLYTHE PARK
Completed 2 work orders.
CARRIE J. MAYS
Completed 16 work orders.
Completed MAC process for network expansion.
Augusta Information Technology Annual Report Page 31
CEMETERIES
MAGNOLIA CEMETERY
Provided ongoing support of ADP EeTime time clocks.
WESTVIEW CEMETERY
Provided ongoing support of ADP EeTime time clocks.
DIAMOND LAKES
Completed 11 work orders.
Completed MAC process for upgrade of Pollock Devices.
DOUGHTY PARK
Completed 2 work orders.
EASTVIEW PARK
Completed MAC process for training lab.
EISENHOWER PARK
Installed new WiFi Access Point on roof for wifi coverage of the baseball diamonds.
Completed 17 work orders.
FACILITIES MANAGEMENT
Provided ongoing support for the Lucity application.
Supported vendor demonstration and data gathering for Parks and Facilities future work order
management program migration from Lucity.
Completed 52 work orders.
Completed MAC process for upgrade of Pollock devices.
Completed MAC process for fax conversion.
Completed MAC process for relocation of offices to Peach Orchard Office.
Completed MAC process for network connectivity (Municipal Building).
Completed MAC process for laptop replacements (CBWDC).
FACILITIES MANAGEMENT - MUNICIPAL BLDG
Relocated DEMARC for fire alarm and elevators to new location on 1st floor.
Completed 27 work orders.
FLEMING ATHLETIC OFFICE
Completed 9 work orders.
Augusta Information Technology Annual Report Page 32
GARRETT COMMUNITY CENTER
Completed 1 work order.
H.H. BRIGHAM COMMUNITY CENTER
Completed 12 work orders.
H.H. BRIGHAM SENIOR
Completed MAC process for wireless connectivity.
H.H. BRIGHAM SWIM COMPLEX
Completed 12 work orders.
JULIAN SMITH CASINO
Completed 2 work orders.
MAY PARK COMMUNITY
Converted location from Wifi Bridges to fiber connectivity for city network access.
Completed 2 work orders.
MCBEAN PARK
Completed 20 work orders.
MCDUFFIE WOODS PARK
Completed 2 work orders.
NEWMAN TENNIS CENTER
Installed new cabling.
Completed 20 work orders.
Completed MAC process for additional network data drops.
Completed MAC process for connecting Pollock device to network.
OLD GOVERNMENT HOUSE
Completed 17 work orders.
SAND HILLS COMMUNITY CENTER
Completed 27 work orders.
WARREN ROAD COMMUNITY CENTER
Completed 2 work orders.
Augusta Information Technology Annual Report Page 33
RECREATION FACILITIES
Completed 96 work orders.
RIVERWALK SPECIAL EVENTS
Completed 5 work orders.
SENTINEL
Completed 9 work orders.
SHERIFF`S OFFICE
ADMINISTRATION
Developed a software application to support the capture, indexing, and storage of body camera
videos.
Completed ADP EeTime Timekeeper Requests.
Installed NAS server.
Upgraded 90 Motorola MDT`s to Windows 7 to be compliant with CJIS directive regarding
security updates.
Added 250 MDT`s to the domain so they can receive security updates and utilize outlook.
Worked with Motorola and the Sheriff’s Office to formulate new radio templates for the addition
of 2 new talk groups.
Coordinated the programming of 687 radios with the Sheriff`s Office with the new talk groups
for the new zones.
Coordinate the removal of 110 Motorola MDTs for the Sheriff`s Office. Installed 110 new
GETAC computers.
Provided ongoing support for ADP EeTime application.
Provided ongoing support for ADP EeTime time clocks at various locations.
Provided ongoing support for OneSolution application.
Provided ongoing support for NovusAgenda application.
Provided ongoing support and sustainment of the New World RMS Suite.
Implemented and trained New World Users on the Decision Support System (DSS).
Upgrade versions of New World LERMS throughout the year.
Created additional GIS feature classes and added them to the Sheriff Secured Service on
GISMap for internal use and collaboration.
Modified current GIS data and created new data for Police Areas to conform to New World
geocoding requirements. Provided database support for New World MSP Implementation which
requires transitioning data to a previous version of ArcGIS (9.0) to support their application.
Augusta Information Technology Annual Report Page 34
Maintained Crime Mapping Application feature in GISMap for displaying searchable crime
categories by data ranges, area buffers, beat selection, and address. .
Supported GIS Users in software training, GIS applications, and mapping.
Completed 278 work orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Quoted, Managed and Installed 30 new equipment orders.
Completed MAC process for security data outlet at 400 building.
BAILIFFS
Completed 3 work orders.
BOOKING
Completed 178 work orders.
CID
Deployed Dragon Naturally Speaking to all Investigators in CID.
Provided ongoing support for the Tag Search application.
Implemented version upgrade of the interview room recording software, Case Cracker.
Completed 789 work orders.
Completed MAC process for relocation of equipment.
CIVIL DIVISION
Completed 57 work orders.
CRIME SCENE
Completed 3 work orders.
DANIEL VILLAGE
Developed an in house solution to deploy Body Worn Cameras to the Uniformed Division.
Provided IT Support to the RCSO during the 2015 Masters Tournament.
Implemented Brazos E-Citation for the Sheriff`s Office Traffic Division.
Upgrade versions of New World Mobile throughout the year.
Completed 579 work orders.
DARE
Completed 43 work orders.
INTERNAL AFFAIRS
Completed 50 work orders.
Augusta Information Technology Annual Report Page 35
JAIL ADMIN
Completed 269 work orders.
Completed MAC process for upgrade of Pollock devices.
Completed MAC process for laptop replacements.
Completed MAC process for Smart Board recalibration and repair.
NARCOTICS
Completed 132 work orders.
Completed MAC process for upgrade of Pollock devices.
Completed MAC process for relocation of computer equipment.
QUARTERMASTER
Completed 15 work orders.
RECORDS
Completed 321 work orders.
SOUTHGATE
Completed 763 work orders.
Completed MAC process for upgrade of Pollock devices.
Completed MAC process for relocation of equipment.
TRAINING CENTER
Completed 167 work orders.
Completed MAC process for laptop replacements.
Completed MAC process for connectivity of Pollock device.
WEBSTER DETENTION CENTER
Upgrade versions of New World Corrections Management throughout the year.
Installed 3 Cisco Wireless Access Points in the jail administration area.
Completed 355 work orders.
SOLICITOR GENERAL
Provided ongoing support for ADP EeTime application.
Migrated office to Tracker by PAC, a Case Management System.
Created custom print form for office to print summons.
Completed 389 work orders.
Quoted, Managed and Installed 2 new equipment orders.
Augusta Information Technology Annual Report Page 36
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Completed MAC process for laptop replacements.
SOLICITOR GENERAL – VICTIM’S ASSISTANCE
Completed 68 work orders.
STATE COURT JUDGE
Provide support for OneSolution application.
Setup Windows Surface Pro to run EWI for Evidence Search Warrants allowing the State Court
Judges to issues warrants anywhere in the State of Georgia.
Upgraded Court Recording Software (BIS) to the latest version.
Completed 98 work orders.
Quoted, Managed and Installed 5 new equipment orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Completed MAC process for laptop replacements.
SUPERIOR COURT JUDGE
Completed 389 work orders.
Quoted, Managed and Installed 6 new equipment orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Completed MAC process for laptop replacements.
Completed MAC process for relocation of equipment.
TAX ASSESSOR'S OFFICE
Relocated department to new location.
Provided ongoing support for ADP EeTime application.
Provided ongoing support for OneSolution application.
Processed multiple security requests.
Provided ongoing support for the WinGAP Application.
Provided ongoing support for the TACS Application.
Assisted with creating 2015 Future Year for 2016.
Assisted with producing the 2015 Mobile Home Tax Digest.
Performed the Year-end procedures for WinGAP.
Provided ongoing support for IT related purchases.
Assisted with producing the 2015 Mobile Home Tax Digest.
Assisted with multiple WinGAP upgrades and structure fixes.
Provided ongoing support for the New Business Process for TAO in CityView.
Provided support for computer replacements.
Performed multiple installs of the WinGAP software applications.
Augusta Information Technology Annual Report Page 37
Provided ongoing support for the COC Web Public Application.
Provided support for MRAD Addresses with WinGAP as the authoritative site address, expedites
TAO data entry, and provides validated data.
Continued project support and QC for the ITOS project. Worked with the Carl Vinson Institute
of Government at the University of Georgia to import data in to Pictometry software for TAO
appraisers to correct sketches in WinGAP.
Maintained Authoritative Parcel Data for Augusta, Parcel Polygon, ROW, Dimensions, and
Annotation modifications for 2015.
Maintained workflow with TAO to track work, validate changes, and finalization of parcel
number assignment.
Maintain Pictometry Connect Organization, created new web services to support staff and allows
utilization of software in the field.
Provided analysis on subdivisions and residential parcels for reporting and mapping.
Provided analysis of mobile home data and initiated Planning and Development coordination
with TAO Mobile Home Appraiser, resulting in improved and validated addresses by TAO Staff.
Analyzed TAO/TCO Returned Mail in order to determine a cause and resolution to addressing-
related problems.
Supported Mobile Home Data Entry and Validation. GIS Technicians added missing address
points provided by TAO`s mobile home appraiser.
Supported Neighborhood Statistics and Map for Re-Coding Project in ArcGIS Online (AGOL)
and trained clients on technology.
Completed 294 work orders.
Quoted, Managed and Installed 6 new equipment orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Completed MAC process for connection of Audio-Visual Equipment in Conference Room.
Completed MAC process for additional Pollock device.
Completed MAC process for upgrade of Pollock devices.
Completed MAC process for relocation of equipment.
TAX COMMISSIONER'S OFFICE
Programmed and installed 8 new Extended Mobility users.
Provided ongoing support for ADP EeTime application.
Provided ongoing support for OneSolution application.
Provided ongoing support for ADP EeTime time clocks in various locations.
Provided ongoing support for NovusAgenda application.
Provided support for computer replacements.
Processed multiple security requests.
Provided ongoing support for the VCS Tax Application.
Provided ongoing support for the Sturgis Pay Application.
Provided ongoing support for the SAGE (Peachtree) Application.
Provided ongoing support for the GRATIS Application.
Performed weekly updates of the Tax Bill Export for Sturgis Web Services and the TCO Web
Site.
Augusta Information Technology Annual Report Page 38
Provided ongoing support for the FiFa Interface process.
Periodically updated Mail Fee for specified batch numbers.
Provided ongoing support for IT related purchases.
Performed the SAGE (Peachtree) Year-end process.
Upgraded Sage 50 (Peachtree) to 2016 Premium Accounting on server and client machines.
Assisted with the 2015 Tax Bill Process.
Processed multiple vendor access requests for VCS Tax.
Processed multiple vendor access requests for MAVRO.
Processed multiple vendor access requests for Q-Matic.
Processed multiple vendor access requests for Logicalis.
Provided ongoing support for the Logicalis Call Center system.
Assisted with the GA Bank and Trust scanning implementation.
Performed multiple installs of the VCS Tax software applications.
Worked with DOR on the GRATIS CIP to OSA Router Conversion.
Provided ongoing support for the VCS Tax/MAVRO interface.
Provided ongoing support for the COC Web Public Application.
Provided MRAD support for returned mail evaluations.
Analyzed taxes collected by Commission District and provided breakdown of unpaid, paid, and
school board calculations.
Maintained and expanded mapping project for TCO, combining available property locations for
Land Bank Authority, Augusta Owned, No Bid, ANIC, CHDOs, and Flood Properties.
Completed 893 work orders.
Quoted, Managed and Installed 25 new equipment orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Completed MAC process for relocation of Smartboard (South Augusta).
Completed MAC process for upgrade of Pollock devices (South Augusta).
Completed MAC process for front desk connectivity (South Augusta).
Completed MAC process for security troubleshooting (South Augusta).
Completed MAC process for relocation of Apple TV (South Augusta).
Completed MAC process for upgrade of Pollock devices (West Augusta).
TAG OFFICE – EAST AUGUSTA
Completed 10 work orders.
TAG OFFICE – SOUTHSIDE
Relocated Southside Tag Office Network to new building on Hwy 25.
Completed 55 work orders.
TRANSIT DEPARTMENT
Provide hardware and application support for the RouteMatch application.
Provide support for the Trapeze/Pass application.
Provide support for the OneSolution application.
Augusta Information Technology Annual Report Page 39
Provide support for the NovusAgenda application.
Researched and coordinated efforts regarding possible software solution for Fixed Route Buses.
Researched and coordinated efforts regarding upgrade or replacement of Paratransit software
solution.
Maintained and coordinated GIS feature class updates for bus maps, individual route cards, and
community outreach graphics.
Created graphics for multi-lingual posters for buses for announcements.
Supported Transit and MacDonald for proposed routes requested by Commissioners and the
public. Created maps, route cards, posters, and slide presentation graphics for presentation at
community and commission meetings.
Participated in vendor discussions for future bus application initiative.
Completed 111 work orders.
Completed MAC process for additional network drops.
UTILITIES
ADMINISTRATION
Enhanced Utilities Department Web Site with new icons and structure.
Ordered, programmed, and deployed 40 new MIFI`s to be user with Cityworks.
Installed and configured server for Cityworks and Enquesta.
Installed and configured server for CityView.
Created a report for Lucity Parts - Purchased and Used for all parts from 2010 - 2015.
Supported EIOBoard for Utilities Engineering and Safety Departments.
Modified and Managed SQL Queries for Water Loss Study Team.
Support Utilities Month-End process procedures.
Managed enQuesta user security.
Supported ICOM3 application.
Managed iDoxs user security.
Managed Invoice Cloud user security.
Managed Cognos scheduled reports.
Managed Utilities e-mail distribution groups.
Provided queries as needed to AUD for enQuesta data.
Managed Cognos user security.
Supported Compliance Suite.
Managed enQuesta File Server.
Supported enQuesta application.
Supported Invoice Cloud Biller Portal.
Created Backflow data reports from Lucity SQL database.
Provided and coordinated IT purchases based on departmental needs.
Processed multiple network and application security requests.
Implemented AUD Projects Controls Program.
Provided ongoing support for Projects Controls Program.
Augusta Information Technology Annual Report Page 40
Provided ongoing support for Compliance Suite.
Automated conversion of enQuesta month-end file for proper formatting for OneSolution.
Provide support for the NovusAgenda application.
Provide support for ADP EeTime application.
Provide support for ADP EeTime biometric time clocks located in various locations.
Provide support for OneSolution application.
Provided MRAD address comparison for Enquesta and identified addresses requiring further
validation for assets for integration with Stormwater accounts.
Supported Cityworks Implementation (GIS Database Design and Implementation, Project
Coordination, Training, and Support) of the following modules:
o Facilities Maintenance
o Engineering Projects Program
o SL RAT Program
o Sanitary Sewer Connection Program
o Utilities Locator Program
o Storeroom Solution
Supported Cityworks Fort Gordon with modifications, reporting, and maintenance.
Supported relational databases Cityworks and ArcSDE with SQL Replication to improve
efficiency of data transfer to ensure timely support for updating data.
Supported Cityworks upgrades for 2015 including database, program, and interfaces with
Motorola 311 CSR.
Supported Cityworks with Crystal Report creation for clients and performed Cityworks
Analytics for supporting documentation.
Supported Utilities Fiber Project 2015: GIS Procedure and Cityworks Utilities Installation and
Locates.
Supported Utilities Easement Project.
Provided ongoing support for enQuesta.
Provided support for H2O Map.
Processed multiple network and application security requests.
Completed 295 work orders.
Managed the life-cycle process and replacement process for a variety of desktop equipment to
include PCs, laptops, tablets, and peripherals.
Quoted, Managed and Installed 55 new equipment orders.
Completed MAC process for upgrade of AutoCAD Infrastructure & Design.
Completed MAC process for upgrade to Smartboard.
Completed MAC process for installation of new computer for Smartboard.
Completed MAC process for network expansion in the Engineering area.
Completed MAC process for relocation of computer from Wylds Road location.
Completed MAC process for Ricoh Interactive Display.
BAY STREET
Provided ongoing support for enQuesta.
Provided support for H2O Map.
Processed multiple network and application security requests.
Augusta Information Technology Annual Report Page 41
Completed 293 work orders.
CENTRAL AVE
Implemented Cityworks Phase II and provided mobile support.
Provided on-going support for ETAP.
Provided ongoing support for NetMotion.
Provided ongoing support for Cityworks.
Provided and coordinated IT purchases based on departmental needs.
Implemented mobile devices for Utilities Facilities & Maintenance.
Processed multiple network and application security requests.
Completed 4 work orders.
CONSTRUCTION AND MAINTENANCE (WYLDS RD)
Enrolled employees in Biometrics for EeTime.
Created queries for 311 to search for Lucity tickets generated by 311.
Provided ongoing support for Cityworks.
Provided ongoing support for NetMotion.
Implemented 311 Motorola/Cityworks integration.
Provided ongoing support for enQuesta.
Continued support of Utilities Construction and Maintenance department.
Provided and coordinated IT purchases based on departmental needs.
Processed multiple network and application security requests.
Supported ICOM3 application.
Completed 237 work orders.
Completed MAC process for Smartboard upgrade.
Completed MAC process for installation of new computer for Smartboard.
FORT GORDON
Converted location from cable modem to fiber connectivity for city network access.
Provided and coordinated IT purchases based on departmental needs.
Processed multiple network and application security requests.
Upgraded to Voice Over Internet Protocol (VOIP) telephone service.
Completed 58 work orders.
Completed MAC process for fiber conversion.
Completed MAC process for equipment relocation.
Completed MAC process for Pollock network connectivity.
HIGHLAND AVE FILTER PLANT
Upgraded 10 Gig switch at the Utilities Cushman Building for 10 GB Connectivity.
Completed 147 work orders.
Supported Water Quality Report.
Provided ongoing support for NetMotion.
Provided mobile devices support.
Augusta Information Technology Annual Report Page 42
Continued support of Water Treatment Plants.
Provided and coordinated IT purchases based on departmental needs.
Implemented mobile devices.
Processed multiple network and application security requests.
HIGHWAY 25
Provided ongoing support for Cisco Agent and Supervisor Desktop.
Provided ongoing support for Cisco CRS Historical Reporting.
Supported cashiering receipt printers.
Provided ongoing support for enQuesta.
Provided ongoing support for Q-Matic system.
Provided support for EIOBoard application.
Supported IVR phone system.
Implemented iNovah, a new cashiering application that integrates with enQuesta.
Managed enQuesta user security.
Managed iNovah user security.
Managed Invoice Cloud user security.
Supported Cisco IVR call recordings.
Provided queries as needed to AUD for IVR data.
Managed Cisco Desktop Agent and Supervisor user security.
Supported iNovah.
Supported Invoice Cloud Biller Portal.
Continued support of Customer Service department.
Provided and coordinated IT purchases based on departmental needs.
Processed multiple network and application security requests.
Supported enQuesta Screen Pop application.
Implemented enQuesta Document Designer.
Installed new receipt printers for Utilities Cashiers.
Supported Kubra iDoxs application.
Supported iNovah Application Management Portal (AMP).
Assisted with supporting EDMS.
Relocated Utilities Hwy 25 Network to new building.
Completed 268 work orders.
Completed MAC process for installation of Smartboard.
Completed MAC process for installation of Training Lab.
LANEY WALKER BLVD
Supported IVR Customer Service Holiday messages.
Upgraded enQuesta from version 3e to 5R.
Provided ongoing support for Cisco Agent and Supervisor Desktop.
Provided ongoing support for Cisco CRS Historical Reporting.
Managed bi-weekly Open Issues discussion via conference call with vendor (Systems and
Software) to keep abreast of the status of open enQuesta issues.
Augusta Information Technology Annual Report Page 43
Supported cashiering receipt printers.
Implemented iNovah, a new cashiering application that integrates with enQuesta.
Provided ongoing support for enQuesta.
Managed enQuesta printers.
Replaced Kubra, Utilities` credit card processing vendor, with Invoice Cloud.
Made various enhancements to the Utilities IVR system/script.
Supported IVR phone system.
Supported EIOBoard for downtown Customer Service.
Modified IVR Utilities script for break-in messages.
Managed enQuesta user security.
Managed iNovah user security.
Managed Invoice Cloud user security.
Supported Cisco IVR call recordings.
Provided queries as needed to AUD for IVR data.
Managed Cisco Desktop Agent and Supervisor user security.
Managed Cognos user security.
Supported iNovah.
Supported Invoice Cloud Biller Portal.
Continued support of Customer Service department.
Provided and coordinated IT purchases based on departmental needs.
Processed multiple network and application security requests.
Supported enQuesta Screen Pop application.
Implemented enQuesta Document Designer.
Implemented IVR / Invoice Cloud interface.
Installed new receipt printers for Utilities Cashiers.
Supported WebConnect, Utilities` online payment system.
Supported Kubra iDoxs application.
Supported iNovah Application Management Portal (AMP).
Assisted with supporting EDMS.
Completed 267 work orders.
METERING
Provided ongoing support for Meter Reading Handheld units.
Upgraded MVRS to version 8.5.5.
Provided ongoing support of MVRS.
Provided ongoing support for enQuesta.
Supported Invoice Cloud Biller Portal.
Continued support of Metering department.
Provided and coordinated IT purchases based on departmental needs.
Processed multiple network and application security requests.
Created a new report for meter readings that have been estimated.
Set up MVRS Mobile Collector.
Set up Surface Pros for Utilities with NetMotion VPN to enable them to access Cityworks while
out in the field.
Augusta Information Technology Annual Report Page 44
Completed 124 work orders.
N. MAX HICKS WATER TREATMENT PLANT
Implemented Cityworks Phase II and provided mobile support.
Continued support of Water Treatment Plants.
Provided and coordinated IT purchases based on departmental needs.
Processed multiple network and application security requests.
Completed 78 work orders.
Completed MAC process for upgrade of Pollock devices.
RAW WATER PUMPING
Provided and coordinated IT purchases based on departmental needs.
Processed multiple network and application security requests.
Completed 52 work orders.
Completed MAC process for upgrade of Pollock devices.
WASTE WATER TREATMENT
Managed OP10 user security.
Provided as needed support of Operator 10.
Updated OP10 from version 10 to version 10.22.1251.
Provided and coordinated IT purchases based on departmental needs.
Processed multiple network and application security requests.
Commission Meeting Agenda
3/15/2016 2:00 PM
Georgia Power Solar Agreement
Department:
Department:
Caption:Discuss the Georgia Power Company's Advanced Solar Initiative-
Prime Distributed Generation Solar Agreement GPC-22431.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Georgia Power Company’s Advanced Solar Initiative-Prime
Distributed Generation Solar Agreement
GPC-22010
This Distributed Generation Solar Agreement (“Agreement”)(GPC-22010)is entered into as
of the Execution Date by and between Georgia Power Company (“Georgia Power”)and a
solar generator Augusta,Georgia (“Seller”).Georgia Power and Seller may be hereinafter
referred to individually as a “Party”and collectively as the “Parties.”
W I T N E S S E T H:
WHEREAS,Seller desires to sell,and Georgia Power desires to purchase,all of
Seller’s energy,capacity,and electrical products delivered to the Point of Interconnection and
Environmental Attributes (“Solar Output”)generated by or associated with Seller’s
distributed generation solar facility (“Facility”)and made available for sale to Georgia Power
consistent with Georgia Power’s Advanced Solar Initiative (“ASI”)Distributed Generation
(“DG”)Program and the Georgia Public Service Commission (the “Commission”)Orders in
Docket Nos.36325 and 36498;and,
WHEREAS,the Parties desire to set forth the terms and conditions upon which the
sale of Solar Output may be conducted between the Parties.
NOW,THEREFORE,in consideration of the promises and of the mutual covenants
herein set forth,and other good and valuable consideration,the receipt,sufficiency and
adequacy of which are hereby acknowledged,Georgia Power and Seller,each intending to be
legally bound,hereby agree as follows:
Capitalized terms have the meanings assigned in Section 14 unless otherwise defined herein.
1.Description of Facility.
a.The Facility is a Customer Sited (>100 kW -1 MW)fixed-tilt system,limited
in direct current (“DC”)nameplate capacity as specified,and is located in
Georgia Power’s service territory or can otherwise be interconnected to a
distribution circuit on the Georgia Power Distribution System.The DC nameplate
capacity of the Facility is 1,000 kW. A description of the Facility is included in
Appendix A.
b.The Facility will be directly interconnected to a distribution circuit on the
Georgia Power Distribution System.
c.Seller and Georgia Power agree that 100%of the Solar Output generated by the
Facility is for sale and will be purchased by Georgia Power at the Point of
Interconnection pursuant to this Agreement.
2.Term and Termination.
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a.Term.This Agreement shall become effective on the Execution Date and shall
remain in full force and effect for a term of twenty five (25) Annual Periods
(“Term”)from the first day of the month following Seller obtaining Commercial
Operation Authorization,subject to the early termination provisions set forth
herein.
b.Early Termination.Seller may terminate this Agreement prior to obtaining
Commercial Operation Authorization upon 30 Days written notice to Georgia
Power.Upon the occurrence of and during the continuation of an Event of
Default,Georgia Power shall have the right to terminate this Agreement pursuant
to the provisions of Section 10.
c.Survival of Rights.Upon termination or expiration of this Agreement,the Parties
shall be relieved of their obligations under this Agreement except for the
following obligations that shall survive termination or expiration:(i)the
obligation of a Party to pay to the other Party all amounts that are accrued and
unpaid to the other Party under this Agreement;and (ii)any other obligation that
this Agreement specifically indicates shall survive termination or expiration.
3.Commercial Operation Authorization.
a.Receipt of Commercial Operation Authorization.Seller shall obtain Commercial
Operation Authorization by RCOD.After installation,initial synchronization and
testing of the Facility has occurred in compliance with the Interconnection
Agreement,and to the satisfaction of Georgia Power,Georgia Power shall
provide Commercial Operation Authorization within five (5)Business Days
thereafter.After Seller obtains Commercial Operation Authorization,Seller may
not make any change to the Facility,including intertie protection settings,
replacement of inverters,or changes to functional software or firmware of the
inverter,without first obtaining the express written consent of Georgia Power.
These changes may require additional witness testing of the Facility for which
Seller may incur additional charges.
b.Failure to Obtain Commercial Operation Authorization by RCOD.If Seller fails
to obtain Commercial Operation Authorization by RCOD,this Agreement shall
terminate pursuant to Sections 2(b)or 10(a)(i),as the case may be,and thereafter,
subject to Section 2(c),neither Party shall have any further obligation to the
other;provided,however,this Agreement shall not terminate if Seller provides
Eligible Collateral to Georgia Power at least five (5)Business Days prior to
RCOD in the amount of $70/kW.Thereafter,Seller shall owe to Georgia Power
liquidated damages,prorated daily in an amount equal to $0.77/kW per Day for
the Days of delay in obtaining Commercial Operation Authorization (“Delay
Damages”)for the period commencing with RCOD and continuing until the
earlier of (i)Seller obtaining Commercial Operation Authorization within 90
Days after RCOD,(ii)Seller notifying Georgia Power that Commercial
Operation Authorization will not be obtained,or (iii)90 Days after RCOD.Seller
shall owe Delay Damages for any Days of delay,and Georgia Power shall be
entitled to subtract from the Eligible Collateral the Delay Damages equal to the
number of Days of delay.Thereafter,Georgia Power shall return any unused
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portion of the Eligible Collateral to Seller.In the case of (ii)or (iii)above,upon
Georgia Power’s draw of the Delay Damages from the Eligible Collateral,subject
to Section 2(c),this Agreement shall terminate and neither Party shall have any
further obligation to the other.
4.Payment and Billing.
a.Price.During the Term,Georgia Power shall pay Seller,at Seller’s election by
the Execution Date,for the Facility’s Solar Output at either the (i)Escalating
Program Price Schedule shown in Appendix G,or (ii)levelized price for the
Term pursuant to Section 4(h).
b.Payment.Georgia Power agrees to pay Seller for the Solar Output beginning on
the first Day of the month following Seller obtaining Commercial Operation
Authorization from Georgia Power.Thereafter,Georgia Power will remit
payment to the Seller on a monthly basis,or on no less than a quarterly basis,
depending upon the amount of energy delivered to Georgia Power from the
Facility to the Point of Interconnection,for the remainder of the Term.
c.Environmental Attributes Included in Solar Output.Seller agrees that the sale of
Solar Output includes all Environmental Attributes,however denominated,
including all renewable energy credits (RECs),environmental benefits and
entitlements,as further described in Appendix E.Seller shall not be entitled to
separate or additional compensation for Environmental Attributes.The Parties
agree that all Environmental Attributes associated with the Solar Output are the
sole and exclusive property of Georgia Power,which Georgia Power may make
use of for the benefit of its customers at Georgia Power’s discretion.Georgia
Power shall have exclusive rights to all Environmental Attributes associated with
the Solar Output,which shall include,without limitation,the exclusive right to:
(i)claim that energy from the Facility was generated from a renewable fuel
source;(ii)report that it owns the Environmental Attributes to any governmental
authority or other party for compliance with any applicable legal requirement or
other purpose;or (iii)sell or otherwise transfer the Environmental Attributes to
other entities;provided,however,Seller and its affiliates shall be entitled to issue
marketing materials and other statements regarding their respective operations
and business activities but only so long as the issuance of such materials and
statements does not impact the economic value to Georgia Power of the
Environmental Attributes to be transferred hereunder or otherwise reduce
Georgia Power’s claims to such Environmental Attributes or result in a claim of
such Environmental Attributes.
d.Payment for Solar Output Prior to Start of Term.Georgia Power agrees to pay
Seller the program price for the Solar Output pursuant to Section 4(b)after Seller
obtains Commercial Operation Authorization until the first Day of the Term.
e.Georgia Power may offset and deduct any amounts Seller owes to Georgia Power
against any amounts that Georgia Power owes to Seller.
f.Billing Dispute.Seller will have 365 Days after receipt of payment or credit,
whichever the case may be,to question or contest the correctness of any such
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payment or credit.If no question or contest is raised in writing to Georgia Power
during such time period,the correctness of all such charges and credits shall be
conclusively presumed.
g.Georgia Power Account.Unless Seller has an existing Georgia Power account for
the Facility,it is the responsibility of Seller to establish a Georgia Power account
for identification,billing and payment purposes within 30 days after the
Execution Date.Pursuant to Georgia Power Rules and Regulations (as the same
may be amended from time to time),a fee may be imposed in establishing a new
customer account.
h.Selected Pricing.Seller may make an initial election to receive levelized pricing;
provided,however,that Seller shall first deliver to Georgia Power Front Load
Performance Security in conformance with Section 4(i)below.Upon satisfying
the requirements of Section 4(i)below,Seller may not change such election,and
Georgia Power’s payments for the Solar Output will be levelized for the
remainder of the Term.If at any time during the Term,Seller fails to satisfy the
requirements of Section 4(i)below,Georgia Power shall draw on the Front Load
Performance Security in the amount shown for the appropriate Annual
Adjustment Period in the Account Balance shown in Appendix F,and thereafter
Georgia Power will pay Seller in accordance with Appendix G for the remainder
of the Term.
i.Performance Security for Levelized Payments.If Seller is not Creditworthy and
has elected to receive levelized payments during the Term,which means such
payments result in an “early payment”for a future benefit to Georgia Power’s
customers,Seller shall provide front load performance security to Georgia Power
(“Front Load Performance Security”)in accordance with the following
provisions:
i.Acceptable Forms and Review of Front Load Performance Security.
Acceptable forms of Front Load Performance Security include cash,an
irrevocable stand-by Letter of Credit,or a Seller Guaranty.Appendices B
and C contain the pro forma forms of the Letter of Credit and the Seller
Guaranty.The Front Load Performance Security shall be in the amount
specified in Appendix F,and in the sole and absolute discretion of Georgia
Power,it must be (i)issued by a Creditworthy and acceptable entity,and
(ii)include terms and conditions reasonably acceptable to Georgia Power.
If Seller elects to provide Front Load Performance Security in a form other
than cash,Seller shall provide a draft form Letter of Credit or Seller
Guaranty for review and approval by Georgia Power not less than three (3)
weeks in advance of scheduled initial synchronization of the Facility.
Seller agrees that Georgia Power will be entitled to reject any proposed
form of Letter of Credit or Seller Guaranty that does not conform with the
pro forma forms found in Appendices B and C,or is not issued by a
Creditworthy entity.
ii.Timing of Delivery of Front Load Performance Security.Seller shall
deliver such Front Load Performance Security to Georgia Power at least
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five (5)Business Days prior to the initial synchronization of the Facility in
the amount shown in the Account Balance for the first year as set forth in
Appendix F.The Front Load Performance Security shall be maintained
throughout the Term in a form acceptable to Georgia Power in the amount
set forth in Appendix F for the corresponding Annual Period and shall
remain in full force and effect until all amounts owed to Georgia Power by
Seller are paid in full.If Seller fails to provide Front Load Performance
Security at least five (5)Days prior to the initial synchronization of the
Facility or at any time during the Term Seller fails to maintain the Front
Load Performance Security,in accordance with Section 4(i),Seller forfeits
the right to levelized pricing,the balance of any Front Load Performance
Security,and agrees to accept escalated pricing for the remainder of the
Term.
iii.Front Load Performance Security Adjustments.Not less than 60 Days prior
to a change in the Front Load Performance Security amount shown in
Appendix F,Seller agrees to provide adequate assurance to Georgia Power
that the Front Load Performance Security meets the requirements of
Section 4(i),and will be adjusted to reflect the new Front Load
Performance Security amount.
iv.Draw on Front Load Performance Security.Georgia Power shall be entitled
to draw upon the Front Load Performance Security for amounts owed to
Georgia Power pursuant to Section 4(i),but not paid in full to Georgia
Power by Seller within five (5)Days of termination of this Agreement.
This Section shall survive the termination of the Agreement,but in no
event shall such survival extend beyond one (1)calendar year to the full
extent necessary for its enforcement and the protection of Georgia Power.
v.Default and Retention of Front Load Performance Security.Upon the
occurrence of and during the continuation of an Event of Default,or early
termination of this Agreement,Georgia Power shall (x)retain the cash,or
(y)draw on the Letter of Credit and retain the proceeds,or (z)claim
against the Guarantor pursuant to a Seller Guaranty and retain the proceeds
collected,whichever the case may be.
vi.Creditworthiness.If a Creditworthy Seller loses its Creditworthy status
during the Term,Seller shall deliver to Georgia Power Front Load
Performance Security in the amount specified in Appendix F and in a form
allowed pursuant to Section 4(i)(Front Load Performance Security)above,
within three (3)Business Days.If Georgia Power determines that Seller
regained its Creditworthy status,Georgia Power will return the Front Load
Performance Security within three (3)Business Days of such
determination.
5.Metering.
a.Installation and Purchase.Georgia Power shall install,at Seller’s expense,
appropriate metering equipment for purchase of the Solar Output,in accordance
with the Interconnection Agreement.All energy produced will be measured
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through this meter.
b.Monthly Metering Service Charge.Seller shall pay a monthly metering service
charge,as adjusted from time to time per Section 5(d)below.Charges shall be
payable for the Term of this Agreement regardless of sales to Georgia Power by
Seller.
i.For single phase,single-directional metering,the service charge is $4.50
per month.
ii.For standard three-phase,single-directional metering,the service charge is
$11.20 per month.
c.Incremental Metering Service Charge.Seller will pay all costs of incremental
metering (e.g.,three-phase meters,trans sockets,dual-gang sockets,instrument
transformers,primary metering equipment,interval metering,etc.).
d.Commission Approved Charges.The monthly and incremental metering service
charges may be updated and adjusted from time to time by the Commission and
will be the same as the monthly metering service charge provided for in the most
current Electric Service Tariff for Solar Purchase (“SP Tariff”),or its successor,
on file with the Commission.Any increase or decrease in the metering service
charges in this Agreement will have the same effective date as any change in the
SP Tariff,or its successor.
e.Meter Adjustments.None of Seller,Seller’s affiliates,or the employees,
contractors,subcontractors,agents or representatives of any of them shall make
adjustments to the meter without the written consent of Georgia Power.
6.Interconnection.
a.Interconnection Agreement.Seller shall enter into an Interconnection Agreement
with Georgia Power.In the event any provisions related to interconnection in this
Agreement are inconsistent with the provisions of the Interconnection
Agreement,the provisions of the Interconnection Agreement will control.Seller
shall use diligent efforts to execute an Interconnection Agreement simultaneously
with the execution of this Agreement,and in any event,shall enter into such
Interconnection Agreement no later than within 15 Days following presentation
by Georgia Power of an executable version of the Interconnection Agreement.
Seller shall comply with the Interconnection Agreement and the Interconnection
Agreement shall remain in full force and effect throughout the Term.
b.Additional Agreement and Timely Response.Seller shall provide any additional
information,and execute any additional agreement(s),as reasonably requested by
Georgia Power,in a timely manner in order to complete any applicable
interconnection study,to interconnect the Facility to the Georgia Power
Distribution System,or as reasonably requested by Georgia Power during the
Term.
c.Georgia Power Interconnection Responsibility.Georgia Power shall not be
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responsible under this Agreement for any costs or expenses (including overheads)
incurred in connection with the design,construction,installation or maintenance
of the interconnection facilities up to the Point of Interconnection with the
Georgia Power Distribution System.
d.Seller Interconnection Responsibility.
i.Seller will be solely responsible for determining all interconnection-related
rules,practices and policies with which it must comply.Seller
acknowledges that it is Seller’s responsibility to construct and maintain the
Facility to meet safety,power quality,and interconnection requirements as
specified in the Southern Company Distribution Interconnection Policy and
in the Interconnection Agreement.Copies of the Southern Company
Distribution Interconnection Policy documents,“Operation of Generators
in Parallel with the Distribution System”and “Inverter Based Generators
25 kW and Smaller,”are available on Georgia Power’s website at
www.georgiapower.com.
ii.As further detailed in the Interconnection Agreement,Georgia Power will
provide interconnection and metering capability at the Facility Site at
Seller’s expense.In addition to any initial interconnection and metering
installation costs,Seller is also responsible for all on-going operation and
maintenance costs.
e.Failure to Interconnect by December 31,2016.
i.If Georgia Power reasonably determines that the Facility will not be
interconnected to the Georgia Power Distribution System by December 31,
2016,for reasons wholly and solely caused by the inability of Georgia
Power to construct interconnection facilities,and not caused by a delay by
Seller in failing to comply with the timeframes outlined in the
Interconnection Agreement,or otherwise not caused by actions or inactions
of Seller,in whole or in part,that contributed to or caused such delay in
construction of the interconnection facilities,Seller shall be entitled to
terminate this Agreement by giving written notice thereof to Georgia
Power;provided,however,such notice shall be provided to Georgia Power
not later than November 1,2016.Thereafter,this Agreement shall
terminate and neither Party shall have any further obligation to the other,
except as otherwise provided in Section 2(c).In no instance shall Georgia
Power be liable for any damages of any type as a result of the Facility not
being interconnected to the Georgia Power Distribution System by
December 31,2016.
ii.In the event (i)Seller is entitled to terminate this Agreement pursuant to
the provisions of Section 6(e)(i),(2)Seller chooses not to terminate this
Agreement,(iii)and the Facility is not interconnected to the Georgia Power
Distribution System by December 31,2016 solely because the expected
duration of construction of the interconnection facilities extends beyond
RCOD (as evidenced by the Interconnection Agreement),then the RCOD
shall be extended on a day-for-day basis until the Facility obtains
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Commercial Operation Authorization;provided,however,if the
distribution interconnection to the Facility is not in place by June 30,2017,
for reasons not caused by a delay by Seller in failing to comply with the
timeframes outlined in the Interconnection Agreement,or otherwise not
caused by actions or inactions of Seller,in whole or in part,that
contributed to or caused such delay in construction of the interconnection
facilities,then Seller may terminate this Agreement by giving written
notice to Georgia Power on or before July 1,2017.
7.Liability Waiver.Nothing in this Agreement shall be construed to create any duty,
obligation or liability of Georgia Power to any Person or entity not a party to this
Agreement.
8.Capacity Factor.
a.Under Minimum Capacity Factor.If Seller’s annual capacity factor falls below
10%for a fixed tilt system or 18%for a tracking system of the Facility’s
maximum production capability,Seller must make necessary adjustments or
repairs to improve the annual capacity factor to greater than or equal to 10%or
18%,as the case may be.If the annual capacity factor for the next calendar year
is less than 10%or 18%,as the case may be,Georgia Power will have the right to
terminate this Agreement pursuant to Section 10.
b.Over Maximum Capacity Factor.If Seller’s annual capacity factor is greater than
20%for a fixed tilt system or 28%for a tracking system of the Facility’s
maximum production capability,Georgia Power has the right to inspect the
Facility.Due to the limitations of current solar photovoltaic technology,if the
annual capacity factor remains greater than 20%or 28%,as the case may be,
Georgia Power may require the Seller to explain the greater than 20%or 28%
annual capacity factor.If the reason does not justify an annual capacity factor
greater than 20%,in Georgia Power’s reasonable discretion,Georgia Power has
the right to terminate this Agreement,pursuant to Section 10.
c.Calculation.The calculation of annual capacity factor is:
%CF =annual kWh/(8760 *installed DC kW)
9.Sale of Facility/Agreement Assignment.
a.Requirements to Assign Agreement.No assignment by Seller of this Agreement
will be allowed prior to the Facility receiving Commercial Operation
Authorization without Seller first obtaining Georgia Power’s written consent.An
assignment of this Agreement by Seller,either voluntarily or by operation of law,
is subject to the conditions described in Section 9 and is otherwise not permitted.
Except for a Financing Assignment pursuant to Section 9(d),prior to any
assignment of this Agreement to a new entity,as a result of the sale of the
Facility or otherwise,Seller must expressly agree to assign this Agreement to
assignee by executing and submitting to Georgia Power the “Notice of
Agreement Assignment-Part One”found in Appendix D (“Assignment Notice”)
no later than 30 Days prior to the expected closing of the sale/assignment date.
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Within five (5)Days following the closing of the transaction and assignment,and
as a further condition for any assignment being effective,the assignee must
execute and submit the “Notice of Agreement Assignment -Part Two”(“New
Seller Acknowledgment”)of the Assignment Notice,expressly assuming Seller’s
obligations hereunder and acknowledging (i)adherence with Section 11
(Representations/Covenants);(ii)an acceptance and assumption of such
obligations by the new Seller;and (iii)a release and discharge by Georgia Power
of the assignor with respect to the obligations under this Agreement that arise
after the effective date of the assignment.
b.New Georgia Power Account Required.In the event of a sale of the Facility or an
assignment of the Agreement,the new Seller shall set up a new Georgia Power
Account for the Facility following the sale or assignment transaction for purposes
of billing and payment.
c.Front Load Performance Security/Replacement Front Load Performance
Security.It shall be a condition precedent of any sale/assignment with respect to
this Agreement that all Front Load Performance Security required pursuant to
Section 4(i)shall remain in place notwithstanding such disposition,or that
Georgia Power shall receive prior to such disposition,any replacement Front
Load Performance Security in the form,substance and amount in full compliance
or otherwise reasonably acceptable to Georgia Power.
d.Financing Assignment.Notwithstanding Section 9(a),this Agreement may be
assigned by Seller without the consent of Georgia Power to a financing entity for
collateral purposes in connection with any financing or refinancing of the
Facility;provided,however,that such collateral assignment shall not place any
limitation on Georgia Power’s rights under this Agreement,or expand the
liabilities,risks or obligations imposed on Georgia Power under this Agreement.
e.Costs For Assignment.Seller may assign this Agreement,pursuant to the
requirements of this Section 9;provided,however,in recognition of Georgia
Power’s administrative burden resulting from multiple assignments of an
Agreement,Seller agrees that after Seller assigns this Agreement one time,for
any assignment thereafter,Seller shall pay a fee of $5,000 per assignment
(“Assignment Fee”).At the time of Seller’s second request to assign this
Agreement,and any Agreement assignment thereafter,Seller shall remit to
Georgia Power the Assignment Fee as a condition of effectiveness of such
Assignment Notice.
10.Default.
a.Events of Default.Any one or more of the following events shall constitute an
“Event of Default”by Seller,and unless excused in writing in Georgia Power’s
sole and absolute discretion,shall give Georgia Power the right to exercise the
remedies specified in Section 10(b):
i.Subject to the terms and conditions of Sections 2(b),3(b),6(e)and 12(a),
Seller fails to obtain Commercial Operation Authorization by the RCOD.
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ii.Seller fails to execute,maintain and comply with during the Term,the
Interconnection Agreement or fails to pay any required payment owed
under such Interconnection Agreement.
iii.Seller makes any sale,transfer or disposition of any Solar Output from the
Facility to a third party.
iv.Seller or any of its affiliates,or any of their employees,contractors,
subcontractors,agents or representatives willfully adjust or tamper with the
meter without Georgia Power’s prior written consent.
v.Seller fails to comply with or cause compliance with the Seller
Performance Security requirements of Section 4(i)unless cured by the end
of the next Business Day following receipt of a written notice from
Georgia Power of a failure under this Section 10(a)(v),provided,however,
if Georgia Power draws on the Performance Security pursuant to Section
4(h),reverting payments to the Escalating Program Price Schedule shown
in Appendix G shall be the sole and exclusive remedy.
vi.Seller violates the requirements of Section 9 regarding the requirements for
Agreement assignment.
vii.Seller violates the requirements of Section 11(h)regarding
Representations/Covenants,including Appendix E regarding
Environmental Attributes.
viii.If Seller otherwise fails to perform or comply with any other material term
or condition of this Agreement,which failure continues for 30 Days after
written notice from Georgia Power.
b.Remedies for Default/Early Termination.In the event of early termination
pursuant to Section 2(b)or an Event of Default by Seller pursuant to this Section
10,Georgia Power shall be entitled to (i)terminate this Agreement by giving
written notice thereof to Seller,(ii)set a termination date,and (iii)recover
Liquidated Damages from Seller as set forth in Table 10(b)below corresponding
to the Annual Period when the early termination occurs.
Table 10(b):Liquidated Damages
Term 25 yr.
$/kW
RCOD through Year 5 $110
Years 6-10 $105
Years 11-15 $100
Years 16-20 $100
Years 21-25 $80
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c.Limitation of Remedies,Liability and Damages.THE PARTIES CONFIRM
THAT THE EXPRESS REMEDIES AND MEASURES OF DAMAGES
PROVIDED IN THIS AGREEMENT SATISFY THE ESSENTIAL PURPOSE
HEREOF FOR BREACH OF ANY PROVISION FOR WHICH AN EXPRESS
REMEDY OR MEASURE OF DAMAGE IS PROVIDED,AND IN SUCH
EVENT SUCH EXPRESS REMEDY OR MEASURE OF DAMAGES SHALL
BE THE SOLE AND EXCLUSIVE REMEDY.NEITHER PARTY SHALL BE
LIABLE FOR CONSEQUENTIAL,INCIDENTAL,PUNITIVE,EXEMPLARY
OR INDIRECT DAMAGES,LOST PROFITS OR OTHER BUSINESS
INTERRUPTION DAMAGES,BY STATUTE,IN TORT OR CONTRACT,
UNDER ANY INDEMNITY PROVISION OR OTHERWISE;PROVIDED,
HOWEVER,THAT SUCH LIMITATION SHALL NOT APPLY IN THE CASE
OF AMOUNTS OWED TO THIRD PARTIES FOR WHICH
INDEMNIFICATION IS PROVIDED UNDER THIS AGREEMENT.TO THE
EXTENT THE DAMAGES REQUIRED TO BE PAID UNDER THIS
AGREEMENT ARE LIQUIDATED,THE PARTIES ACKNOWLEDGE THAT
THE ACTUAL DAMAGES ARE DIFFICULT OR IMPOSSIBLE TO
DETERMINE,OTHERWISE OBTAINING AN ADEQUATE REMEDY IS
INCONVENIENT AND THE LIQUIDATED DAMAGES DO NOT
CONSTITUTE A PENALTY AND ARE A REASONABLE
APPROXIMATION OF THE HARM OR LOSS.
d.Disclaimer of Warranties.THERE ARE NO WARRANTIES UNDER THIS
AGREEMENT EXCEPT TO THE EXTENT SPECIFICALLY SET FORTH IN
THE TEXT HEREOF. THE PARTIES HEREBY SPECIFICALLY DISCLAIM
AND EXCLUDE ALL IMPLIED WARRANTIES,INCLUDING THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND OF FITNESS FOR
A PARTICULAR PURPOSE.
e.Duty to Mitigate.Notwithstanding any other provision of this Agreement,each
Party has a duty to mitigate damages and covenants that it will use commercially
reasonable efforts to minimize any damages it may incur as a result of the other
Party’s performance or non-performance.
11.Representations /Covenants.
a.Seller is a political subdivision of the State of Georgia,is the sole owner or
lessee of the Facility and has the legal power and authority to own its own
properties,to carry on its own business as now being conducted and to enter into
this Agreement and carry out the transactions contemplated hereby and perform
and carry out all covenants and obligations on its part to be performed under and
pursuant to this Agreement.
b.Seller is qualified to do business in,and is in good standing with the officials of
Georgia and all other governmental or regulatory authorities with jurisdiction,
and,if not a Georgia (domestic)entity,it is organized and in good standing under
the laws of the jurisdiction of its organization.
c.Seller understands its rights and obligations under this Agreement and this
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Agreement is signed by an authorized representative.
d.Seller can legally enter into and perform its obligations under this Agreement,
and no third party permit,consent,filing,or approval is required to make this
Agreement valid.
e.Seller represents that the execution and delivery of this Agreement does not and
will not conflict with or constitute a breach of or a default under any of the terms,
conditions or provisions of any other agreement or instrument to which Seller is a
party.
f.To the best of Seller’s knowledge,no legal action is in progress,pending,or
threatened that could,individually or in the aggregate,have a material adverse
effect on its ability to perform its contractual obligations or on its business or
financial condition.
g.Environmental Attributes.
i.To Seller’s knowledge,no Person has made any claim or statement in any
form that anyone other than Georgia Power or any Person to whom
Georgia Power sells or transfers the same owns or possesses any right,title,
or interest in or to any of the Environmental Attributes.
ii.Seller shall maintain and provide to Georgia Power such information as
may be necessary to substantiate,account for,and track the quantity of
Environmental Attributes associated with the Facility,including all
information necessary for Georgia Power to comply with any legal
requirements or with any certifying or standard-setting body relating to the
Environmental Attributes provided under this Agreement.Seller shall
provide Georgia Power with attestations regarding the accuracy of such
information as reasonably requested by Georgia Power.Georgia Power
shall have the right to disclose such information publicly or to any third
party,without the prior consent of Seller,as reasonably required in
connection with the operation of Georgia Power’s business,including
disclosures:(i)to any entity or person that purchases the Environmental
Attributes from Georgia Power;(ii)to any governmental authority;(iii)to
any auditors or any Person that certifies or sets standards with respect to
Environmental Attributes;and (iv)as necessary for Georgia Power to
defend,verify or substantiate its ownership of the Environmental Attributes
under this Agreement.
iii.Seller agrees to transfer,deliver and provide to Georgia Power,good and
marketable title to such Environmental Attributes,free and clear of any
liens,taxes,claims,security interests and any other encumbrances.
iv.Seller will remain in compliance with the provisions of Appendix E with
respect to the Environmental Attributes.
h.Seller represents that it is familiar with Georgia Power’s ASI DG Program as
approved by the Commission in Docket No.36325 and the underlying orders
Group B
GPC-22010 Final
Page 12 of 18
related thereto,and hereby affirms that it does and shall comply at all times with
the terms and conditions of same and related Commission orders thereunder,
specifically with regards to any applicable annual participation limit that limits
Seller from contracting for more than 35%,in the aggregate,of the available
annual capacity.
12.Force Majeure.
a.Force Majeure Event.Seller shall be excused from performance of its obligations
hereunder,other than payment obligations that accrued prior to the declaration of
the Force Majeure Event,including monthly metering charges,and shall not be
construed to be in default with respect of such obligation to the extent that,and
for so long as,failure to perform such obligations is due to a Force Majeure
Event.
b.Mitigation for Force Majeure Event.Following the occurrence of a Force
Majeure Event,Seller shall give Georgia Power written notice thereof as
promptly as possible after Seller becomes aware of such Force Majeure Event,
describing the particulars of the Force Majeure Event.Seller shall remedy its
inability to perform as soon as reasonably practicable.When Seller is able to
resume performance of its obligations under this Agreement,Seller shall provide
Georgia Power with a written certification from an independent,registered
engineer that the Force Majeure Event has been cured.
c.Suspension of Performance.The suspension of performance due to a Force
Majeure Event shall be of no greater scope and of no longer duration that is
required by such Force Majeure Event,and in no event,longer than six (6)
months.No Force Majeure Event shall extend this Agreement beyond the stated
Term.
d.Early Termination Resulting from a Force Majeure Event.If the Force Majeure
Event extends beyond six (6)months,Georgia Power may terminate this
Agreement effective upon 10 Days prior written notice to Seller.Upon
termination of this Agreement,the Parties shall have no further liability or
obligation to each other,subject to Section 2(c).
13.Miscellaneous.
a.Commission Approval and Modification.Terms and conditions of Georgia
Power’s ASI DG Program (or its successor)as approved by the Commission are
incorporated by reference in this Agreement.If the Commission modifies or
eliminates the ASI DG Program (or its successor),the Parties agree to request
that the Commission determine the contractual obligations of the Parties relative
to this Agreement for the remainder of the Term.
b.Public Statements/Press Releases.Neither Seller nor any of its affiliates may
issue any public statement,press release,internet/website/social media posting,
or other publication concerning (i)the Facility with respect to this Agreement,or
(ii)Seller’s relationship with Georgia Power,without such communication first
being reviewed and agreed upon by the Parties before release to the public.
Group B
GPC-22010 Final
Page 13 of 18
c.Photographs.Upon request,Seller shall provide Georgia Power with photographs
of the Facility or Site for use by Georgia Power for informational purposes and
for promoting awareness of the ASI DG Program.
d.Interpretation.Whenever the term “including”or “e.g.”is used herein,in
connection with a listing of items included within or an example of the prior
reference,such listing shall be interpreted to be illustrative only,and shall not be
interpreted as a limitation on or exclusive listing of the items included in the prior
reference.Unless otherwise specified,a reference to a given agreement or
instrument,and all the schedules,exhibits,appendices and attachments thereto,
shall be a reference to that agreement or instrument as modified,amended,
supplemented and restated,and in effect from time to time.
e.No Waiver.Neither Georgia Power’s nor Seller’s failure to enforce any provision
or provisions of this Agreement shall in any way be construed as a waiver of any
such provision as to any future violation thereof,nor prevent such Party from
enforcing each and every other provision of this Agreement at such time or at any
time thereafter.
f.Governing Law.The validity,interpretation and performance of this Agreement,
and each of its provisions,will be governed by the laws of the state of Georgia.
The Parties agree that the state and federal courts,as applicable,of the state of
Georgia shall have exclusive jurisdiction for the resolution of disputes under this
Agreement and the Parties consent to such jurisdiction.
g.Compliance with Law.Seller agrees that from the Execution Date and throughout
the Term,Seller shall comply with all applicable federal and state law,including
without limitation O.C.G.A.§§46-3-1 et seq.
h.PURPA.Seller agrees that the Facility is considered a Qualifying Facility within
the meaning of Section 292.101(b)(1)of the regulations promulgated under the
Public Utility Regulatory Policies Act (“PURPA”),18 C.F.R.Subpart C,Section
292.Any sales by Seller to Georgia Power pursuant to this Agreement shall be
deemed to be in accordance with the obligations of Georgia Power and the
Commission pursuant to PURPA and the Commission’s related orders.
i.Entire Agreement.This Agreement (including the Appendices A through G,and
Georgia Power Company’s 2015/2016 ASI Distributed Generation Program
Request for Proposals and Applications Program Guidelines approved by the
Commission on July 16,2015)constitutes the entire understanding between the
Parties and supersedes any previous agreements between the Parties regarding the
purchase and sale of Solar Output from the Facility.This is not an agreement for
interconnection of the Facility and the Georgia Power Distribution System and is
complementary to,should be interpreted in conjunction with,and does not
supersede or modify the Interconnection Agreement.The Parties have entered
into this Agreement in reliance upon the representations and mutual undertakings
contained herein and not in reliance upon any oral or written representations or
information provided by one Party to the other Party not contained or
incorporated herein.This Agreement shall be construed as if drafted jointly by
Group B
GPC-22010 Final
Page 14 of 18
the Parties,and no presumption or burden of proof shall arise favoring or
disfavoring any Party by virtue of the authorship of any provision of this
Agreement.
j.Counterparts.This Agreement may be executed in two (2)counterparts and by
electronic transmission of signatures in portable document format (PDF)or other
electronic format,each of which will be deemed an original but all of which
together will constitute one and the same instrument.
k.Notices.All notices,requests,consents,claims,demands,waivers and other
communications hereunder shall be in writing and shall be deemed to have been
given (i)when delivered by hand (with written confirmation of receipt);(ii)when
received by the addressee if sent by a nationally recognized overnight courier
(receipt requested);(iii)on the date sent by facsimile or electronic transmission
(including by e-mail)if sent during normal business hours of the recipient,and on
the next Business Day if sent after normal business hours of the recipient,or (iv)
on the third (3rd)Day after the date mailed,by certified or registered mail,return
receipt requested,postage prepaid.Such communication shall be sent to the
respective Parties at the following addresses:
To Georgia Power:
Georgia Power Company
Renewable Development Project Manager
Bin 20023
241 Ralph McGill Blvd.
Atlanta,Georgia 30308
Email:G2GPASI@southernco.com (if providing notice by electronic mail
include in subject line:“Notice for ASI DG Project GPC-22010”)
To Seller :
Augusta,Georgia
Attn:William Rhinehart
535 Telfair Street-Suite 900
Augusta, Georgia 30901
Email:WRhinehart@augustaga.gov
unless Seller or Georgia Power shall have designated a different officer or
address by electronic mail,posting or hand delivery to the address above,or
otherwise provided a new Notice party pursuant to Appendix D.
14.Definitions.Definitions otherwise not defined herein,have the meaning as follows:
a.“Annual Period”–means any one of a succession of consecutive 12 month
periods,the first of which shall begin on the first Day of the month following
Seller obtaining Commercial Operation Authorization.
b.“Business Day”–means any Day excluding Saturday and Sunday and excluding
any Day on which banking institutions in Atlanta,Georgia are closed because of
Group B
GPC-22010 Final
Page 15 of 18
a federal holiday.
c.“Commercial Operation Authorization”–means Georgia Power’s written
notice to Seller pursuant to the provisions of Section 3(a)that the Facility has
been witness tested and successfully interconnected.
d.“Creditworthy”–means a Person has an investment grade rating such that its
senior unsecured debt (or issuer rating if such Person has no senior unsecured
debt rating)is rated at least (i)BBB-by Standard &Poor’s Rating Group
(“S&P”),if rated by S″(ii)Baa3 by Moody’s Investors Service,Inc.,
(“Moody’s”),if rated by Moody’s;and (iii)BBB-by Fitch Ratings (“Fitch”),if
rated by Fitch,or a comparable rating from any entity succeeding to the functions
and business of any of such rating agencies,respectively.While a Person is not
required to have a senior unsecured debt rating (or issuer rating if such Person
has no senior unsecured debt rating)from each of S&P,Moody’s and Fitch,a
Person shall no longer be “Creditworthy”if such Person ceases to have a senior
unsecured debt rating (or issuer rating if such Person has no senior unsecured
debt rating)from at least one of S&P,Moody’s and Fitch,or from any entity
succeeding to the functions and business of any of such rating agencies,
respectively.
e.“Day(s)”-means a calendar day.
f.“Eligible Collateral”–means cash,a Letter of Credit or a Seller Guaranty.
g.“Environmental Attributes”–means any and all products or rights relating to
greenhouse gases and all green certificates,green tags,carbon credits,certified
emissions reductions,renewable certificates and renewable energy credits,
benefits,emissions reductions,offsets,howsoever entitled,as delivered by Seller
and pursuant to the requirements of Appendix E,directly attributable to the
generation from the Facility.Environmental Attributes do not include production,
energy or investment tax credits.
h.“Execution Date”–means the date on which Georgia Power executes this
Agreement.
i.“Facility”–means Seller’s distributed generation solar facility as described in
Section 1(a)of this Agreement.
j.“Force Majeure Event”–means any occurrence,non-occurrence or set of
circumstances that is beyond the reasonable control of such Party and is not
caused by such Party’s negligence,inaction,lack of due diligence or failure to
follow prudent industry practices.
k.“Georgia Power Distribution System”–means collectively,the Georgia Power
owned circuit operating at less than 40kW,existing and serving customers as of
December 31,2014,excluding facilities,equipment or other devices inside a
substation.
l.“Interconnection Agreement”–means that certain Interconnection Agreement
Group B
GPC-22010 Final
Page 16 of 18
by and between Seller and Georgia Power containing terms and conditions
governing the interconnection and parallel operation of the Facility with the
Georgia Power Distribution System.
m.“Letter of Credit”–means an irrevocable standby letter of credit,in a form
acceptable to Georgia Power,that is (i)issued by a U.S.commercial bank or a
U.S.branch of a foreign bank having a general long-term senior unsecured debt
rating of A minus (A-)or higher as rated by S&P,or A3 or higher as rated by
Moody’s or a comparable rating by an entity succeeding to the functions and
business of such rating agencies;and (ii)permits presentation at a bank located in
Georgia and electronic presentment,the acceptable form of which will be at
Georgia Power’s sole and absolute discretion.
n.“Person”–means any natural person,corporation,limited liability company,
general partnership,limited partnership,proprietorship,other business
organization,trust,union,association or governmental authority.
o.“Point of Interconnection”–means the physical point at which the Facility is
interconnected to a distribution circuit of the Georgia Power Distribution System,
in accordance with the Interconnection Agreement ,where Seller delivers energy
and Georgia Power buys energy generated from the Facility pursuant to this
Agreement.
p.“RCOD”or “Required Commercial Operation Date”–means September 19,
2016.
q.“Seller”–means the counterparty to this Agreement and system owner,and
includes any entity or person controlling,controlled by or under common
ownership or control with Seller,including any subsidiary,related member in a
limited liability company or other pass-through entity,or spouse or family
member of Seller.
r.“Seller Guaranty”–means a guaranty,in a form acceptable to Georgia Power,
from a guarantor who is acceptable to Georgia Power and who is Creditworthy
and with sufficient net worth,in Georgia Power’s sole and absolute discretion,to
secure Seller’s obligations under the guaranty,which provides for payment to
Georgia Power upon demand.
s.“Site”–means the Facility description and site shown in Appendix A.
Group B
GPC-22010 Final
Page 17 of 18
IN WITNESS WHEREOF,Seller and Georgia Power have caused this Agreement to be
executed by their duly authorized representatives as of the Execution Date.
SELLER
Company Name : (if applicable) Augusta,Georgia
Name: William Rhinehart
Title:(if applicable) Deputy Administrator
Signature:
$SIGN1$
Date: $DATE1$
GEORGIA POWER COMPANY
By:
$COMPSIGN$
Title: $COMPTITLE$
Execution Date: $COMPDATE$
Group B
GPC-22010 Final
Page 18 of 18
APPENDIX A
SELLER AND FACILITY DESCRIPTION AND SITE
Facility Description and Site shall be defined as:
The land and rights-of-way of the 999.750 kW Facility known as Augusta,
Georgia-Jail located at 1941 Phinizy Road,Augusta,Georgia.The parcel number
is 133-0-023-02-0 and the GPS Coordinate Location of the Site is 33.389229146611200
latitude and -82.0147986501235 longitude.
The Facility will be Fixed-Tilt system designed with 30.00 tilt and 180.00 azimuth (as
applicable).The Facility will be interconnected at 13.8 kV at the Marvin Griffin Road
substation;such point of interconnection may be adjusted upon written request by Seller and
approved by Georgia Power in Georgia Power’s sole discretion.
Georgia Power Account Number: 00036-1103 Meter Number:
Solar Photovoltaic Panels:Quantity: 3,225.00
Manufacturer &Model No.: Canadian Solar CS6X-310P DC Rating of Each Panel:
310.00 Watts
Panel Type: Crystalline Silicon
Fixed-Tilt
If Other,please describe:
Type of Mounting:Ground Mount
Total Connected DC Panel Rating 999.750 kW.
Inverter(s):Quantity: 30 Manufacturer &Model No.: Chint CPS
SCA28KTL-DO/US-480
Phase :Three Phase
Maximum AC Output at the Point of Interconnection: 840.000 kW
Group B
GPC-22010 Final
Appendix A - Page 1 of 1
"TYPE A" ARRAY
"TYPE A" ARRAY
"TYPE A" ARRAY
"TYPE A" ARRAY
"TYPE A" ARRAY
"TYPE A" ARRAY
"TYPE A" ARRAY
"TYPE A" ARRAY
"TYPE A" ARRAY
"TYPE A" ARRAY
"TYPE A" ARRAY
"TYPE A" ARRAY
"TYPE B" ARRAY
"TYPE A" ARRAY
"TYPE A" ARRAY
INVERTER DD
INVERTER Z
INVERTER Y
INVERTER X
INVERTER W
INVERTER V
INVERTER U
INVERTER T
INVERTER S
INVERTER Q
INVERTER P
INVERTER O
INVERTER N
INVERTER M
INVERTER L
INVERTER K
INVERTER J
INVERTER H
INVERTER G
INVERTER F
INVERTER E
INVERTER D
INVERTER C
INVERTER B
3
1 CONDUCTOR AND CONDUIT SCHEDULE
"TYPE A" ARRAY
"TYPE A" ARRAY
"TYPE A" ARRAY
INVERTER A
AC COMBINER #1
AC COMBINER #2
AC COMBINER #3
AC COMBINER #4
MODULE WATTAGE 310W
TOTAL NUMBER OF STRINGS IN PARALLEL 179
NUMBER OF MODULES IN SERIES 19 & 18
TOTAL NUMBER OF INVERTERS 30
TOTAL NUMBER OF MODULES 3,225
TOTAL SYSTEM POWER @ STC (DC)999.75kW
SYSTEM SUMMARY
"TYPE A" ARRAY
"TYPE A" ARRAY
"TYPE A" ARRAY
"TYPE A" ARRAY
4 5
TO ELECTRICAL
POST / UTILITY
TRANSFORMER
GROUNDING RING
DETAIL
B
AC
DISCONNECT #1
LOCKABLE WITH
VISIBLE OPEN
AC
DISCONNECT #2
LOCKABLE WITH
VISIBLE OPEN
AC
DISCONNECT #3
LOCKABLE WITH
VISIBLE OPEN
AC
DISCONNECT #4
LOCKABLE WITH
VISIBLE OPEN
2 - SEE DETAIL D - PV08b
TYP
3 - TYP 4 - TYP
LEGEND:
COMPONENT
CONDUCTOR/ CONDUIT
SIGN - SEE PV 04b
#
#
#
GROUNDING RING
SEE DETAIL B
SEE NOTE 1
#1/0
#1/0
USE IRREVERSIBLE
CRIMP
#1/0
USE IRREVERSIBLE
CRIMP
#1/0
USE IRREVERSIBLE
CRIMP
USE IRREVERSIBLE
CRIMP
5
6
7
5
6
7
5
6
7
5
6
7
SECONDARY PRIMARY
"TYPE A" ARRAY
"TYPE A" ARRAY
"TYPE A" ARRAY
"TYPE A" ARRAY
"TYPE A" ARRAY
"TYPE A" ARRAY
"TYPE A" ARRAY
"TYPE A" ARRAY
No.ITEM PART NO.DESCRIPTION QTY
1 SOLAR MODULE CS6X-310P CANADIAN SOLAR 310W MODULE - RATED FOR 1000V 3,225
2 INVERTER
CPS
SCA28KTL-DO/
US-480
CHINT POWER 28KW - 3-PHASE INVERTER, 480V,
NEMA 4; RATED FOR 1000V DC US; EACH INPUT FUSED
AT 15A.
30
2-1 DC DISCONNECT N/A INTEGRAL DC DISCONNECT. COMES WITH INVERTER
AND RATED FOR PURPOSE.
30
2-2 AC DISCONNECT N/A INTEGRAL AC DISCONNECT. COMES WITH INVERTER
AND RATED FOR PURPOSE.
30
3 AC COMBINER BOX TBD
SIEMENS 480VAC, 3Ø; 4-WIRE MLO PANELBOARD; 400A;
NEMA 3R WITH NEUTRAL KIT AND GROUND KIT;
30 BREAKERS: 3-POLE 45A 480V BREAKERS
4
4 AC DISCONNECT HF365NR
SIEMENS HEAVY DUTY, 3-POLE (3Ø-4W), 480V, 400A;
FUSED AT 400A; NEMA 3R WITH NEUTRAL KIT AND
GROUND KIT; OR EQUIVALENT MANUFACTURER
4
5 TRANSFORMER BY OTHERS 1000 KVA TRANSFORMER; 480 VOLT GROUNDED WYE
TO 12.47KV GROUNDED WYE.
-
COMPONENT SCHEDULE
TO
A
C
C
O
M
B
I
N
E
R
P
A
N
E
L
L1
L2
L3
N
G
PV MODULE ARRAY "TYPE A"
18 MODULES PER STRING
6 STRINGS PER INVERTER
310W MODULES
1 2 18
1 2 18
STRING #1
STRING #2
STRING #3
STRING #4
STRING #6
INVERTER A
EGC FROM RACKING AND MODULES
TO INVERTER GROUNDING STUD
STRING #5
MPPT1
MPPT2
1 - TYP TYP- 1
2 - TYP
2-2
2-1
ID CONDUCTOR TYPE
AND SIZE
NUMBER OF
CONDUCTORS
NEUTRAL
SIZE
GROUND
SIZE CONDUIT SIZE CONDUIT TYPE CONDUIT
LOCATION FROM TO
MAX
DISTANCE
(FT)
COLOR
1 #12 AWG
PV WIRE CU
4 MAX INSIDE
CONDUIT -#6 CU FREE AIR OR
1" PVC (WHERE NEEDED)
PVC SCH40
(WHERE NEEDED)
FREE AIR,
CONDUIT &
DIRECT BURIAL
MODULES INVERTER/DC
DISCONNECT 257 POS-RED
NEG-BLACK
2
#8 AWG
PV WIRE CU
MULTICONDUCTOR
4-WIRE
(3+N+GND)#10 CU #10 CU 1" OUT OF INVERTER
4" INTO COMBINER PVC SCH40 IN CONDUIT &
DIRECT BURIAL
INVERTER/AC
DISCONNECT
AC SOLAR
COMBINER 98
PH A-BRW
PH B-ORG
PH C-YEL
N-WHT
G-GRN
3 600kcmil
PV WIRE ALUM
4-WIRE
(3+N+GND)#1 AL #1 AL 4"PVC SCH40 IN CONDUIT &
DIRECT BURIAL
AC SOLAR
COMBINER
SYSTEM
DISCONNECT 455
PH A-BRW
PH B-ORG
PH C-YEL
N-WHT
G-GRN
4 600kcmil
PV WIRE ALUM
3-WIRE
(3+N)#1 AL -4"PVC SCH40 IN CONDUIT SYSTEM
DISCONNECT TRANSFORMER 25
PH A-BRW
PH B-ORG
PH C-YEL
G-GRN
2
TO
A
C
C
O
M
B
I
N
E
R
P
A
N
E
L
L1
L2
L3
N
G
PV MODULE ARRAY "TYPE B"
18 & 19 MODULES PER STRING
5 STRINGS PER INVERTER
310W MODULES
1 2 18
1 2 19
STRING #1
STRING #5
INVERTER CC
EGC FROM RACKING AND MODULES
TO INVERTER GROUNDING STUD
MPPT1
MPPT2
1 - TYP TYP- 1
2 - TYP
2-2
2-1 2
STRING #2 (SAME AS STRING #1)
STRING #3 (SAME AS STRING #5)
STRING #4 (SAME AS STRING #5)
-TYP -TYP
1a
1c
2a
4
3
1b
1c
2b
4
3
INVERTER I
INVERTER CC
INVERTER BB
INVERTER AA
INVERTER R
INMAN SOLAR
SCOPE
GEORGIA POWER
SCOPE
FOR PROPOSAL
PURPOSES ONLY
VC
DF
04/13/2015
19
4
1
P
h
i
n
i
z
y
R
o
a
d
.
A
u
g
u
s
t
a
,
3
0
9
0
6
Pa
r
c
e
l
N
u
m
b
e
r
:
1
3
3
-
0
-
0
2
3
-
0
2
-
0
SINGLE
LINE
PV04a
NTS
NOTES:
1. ALL AC DISCONNECTS CONNECT TO A SINGLE GROUND RING AS
DEPICTED ON PV03b.
APPENDIX B
FORM OF LETTER OF CREDIT
________,20__
[Name and Address of Beneficiary]
Dear Sirs:
We hereby establish in your favor,for the account of [NAME OF ACCOUNT PARTY]
(“[Account Party]”),with respect to Georgia Power Company’s Advanced Solar Initiative
Distributed Generation Solar Agreement GPC-22010 dated __________,20__between
[Account Party]and you (“Beneficiary”)(the “Agreement”),our irrevocable standby letter of
credit no. _________(the “Standby Letter of Credit”)whereby we hereby irrevocably
authorize you to demand payment from us,in accordance with the terms and conditions
hereinafter set forth,an amount not to exceed ________________________United States
Dollars (U.S.$_________).
Funds against this Standby Letter of Credit are available to you against your written
demand(s)for payment delivered to us,referring thereon to the number and date of this
Standby Letter of Credit,accompanied by a written and completed certificate executed by you
in the form attached as Annex 1 hereto,with appropriate insertions.Multiple,partial demands
may be made hereunder.Such available funds shall not directly or indirectly constitute funds
or collateral deposited with or for the bank account by the [Account Party],or pledged with or
for the bank’s account by the [Account Party].
Delivery of such demands and such certificates shall be made on any Day which is a
Business Day for us at or prior to 5:00 p.m.(Eastern Prevailing Time)at our office located at
___________,or at any other office in the United States of America which may be
designated by us in a written notice delivered to you.If such demand and such certificate are
received at either such office,all in strict conformity with the terms and conditions of this
Standby Letter of Credit,on or prior to the expiration date hereof,we hereby agree with you
that we will duly honor the same within three (3)Business Days of such presentation.
Notwithstanding the foregoing,Beneficiary may demand payment under this Standby Letter
of Credit by telecopy or e-mail when promptly confirmed by written demand;however,actual
disbursement of funds pursuant to a demand presented by telecopy or e-mail shall not occur
until we are presented with the original Standby Letter of Credit.
This Standby Letter of Credit is effective immediately and expires at 5:00 p.m.(Atlanta
time)on _______,20__.It is a condition of this Standby Letter of Credit that it will be
deemed automatically extended for successive periods of one year each from the present or
any future expiration date (but in no event later than _______,20__),unless we notify you,in
writing,by certified or registered mail at your respective addresses,not less than ninety (90)
Days prior to any such date,that we have elected not to extend such expiration date for such
additional period.
Group B
GPC-22010 Final
Appendix B - Page 1 of 3
We hereby undertake that we will not modify,revoke or terminate this Standby Letter
of Credit without your written consent.Except as stated herein,payment of demands made
under this Standby Letter of Credit is not subject to any condition or qualification.This
Standby Letter of Credit sets forth in full the terms of our undertaking,and such undertaking
shall not be modified,annulled or amplified by reference to any other document,instrument
or agreement referred to herein or in which the Standby Letter of Credit is referred or to
which the Standby Letter of Credit relates,and any such reference shall not be deemed to
incorporate herein by reference any document,instrument or agreement.Our obligations
hereunder are primary obligations that shall not be affected by the performance or
non-performance by [Account Party]of any obligations under any loan agreement or under
any agreement between [Account Party]and you or between [Account Party]and us or
between [Account Party]and its agents.
This Standby Letter of Credit is transferable in its entirety (but not in part).Each letter
of credit issued upon any such transfer and assignment may be successively transferred and
assigned.Transfer of this Standby Letter of Credit to any transferee shall be affected by the
presentation to us of this Standby Letter of Credit accompanied by a certificate in the form
attached as Annex 1 hereto,with appropriate insertions.Upon such presentation we shall
forthwith issue an irrevocable letter of credit to such transferee with provisions therein
consistent with this Standby Letter of Credit.
This Standby Letter of Credit will be governed by the International Standby Practices
(herein referred to as the “ISP98”).This Standby Letter of Credit shall be deemed to be a
contract made under the laws of the state of Georgia and shall,as to matters not governed by
the ISP98,be governed by and construed in accordance with the laws of the state of Georgia.
Yours very truly,
[ISSUING BANK]
Group B
GPC-22010 Final
Appendix B - Page 2 of 3
ANNEX 1
CERTIFICATE
Re: Georgia Power Company’s Advanced Solar Initiative Distributed Generation Solar
Agreement GPC-22010 dated __________,20__between [Name of Account Party]
(“[Account Party]”)and [Name of Beneficiary](“[Beneficiary]”)(the “Agreement”).
The undersigned,each a duly authorized officer of [Beneficiary],hereby certify to
[ISSUING BANK](the “Bank”)with reference to irrevocable standby letter of credit
no._______(the “Standby Letter of Credit”),issued by the Bank for the account of [Account
Party]in favor of [Beneficiary]that:
(1) (Insert one of the following,as applicable)
Pursuant to the provisions of the Agreement,an event has occurred under the
Agreement that entitles Beneficiary to demand payment under the Standby Letter of Credit in
the amount of the demand accompanying this certificate (an example of such an event
includes,without limitation,an Event of Default described in the Agreement).
or
[Beneficiary]has received written notice from the Bank in accordance with the terms of
the Standby Letter of Credit that the Bank has elected not to extend the expiration date of the
Standby Letter of Credit for an additional period past its then‑expiration date and the
Account Party has failed to deliver a substitute letter of credit in accordance with the terms of
the Agreement.
(2) The undersigned are each a duly elected and incumbent officer of [Beneficiary]
and are authorized to execute and deliver this certificate and to draw upon the Standby Letter
of Credit.
IN WITNESS WHEREOF,the undersigned have executed and delivered this
Certificate as of this day of ,20 .
[BENEFICIARY]
By:
Title:
By:
Title:
Group B
GPC-22010 Final
Appendix B - Page 3 of 3
APPENDIX C
FORM OF GUARANTY
THIS GUARANTY AGREEMENT (the “Guaranty”),dated and effective as of
___________,20__,is made and entered into by __________________(the “Guarantor”)in
favor of the __________________(the “Beneficiary”).
WHEREAS Beneficiary and ____________________(the “Company”),[a subsidiary
of the Guarantor],have entered into that certain Georgia Power Company’s Advanced Solar
Initiative Distributed Generation Solar Agreement GPC–22010 dated __________,20__(the
“Agreement”)concerning the purchase and sale of Seller’s Solar Output from the Seller’s
distributed generation solar Facility located at [Complete address City,State Zip Code].
WHEREAS,the Beneficiary has required,as an inducement to enter into the
Agreement,that Guarantor deliver to the Beneficiary this Guaranty or other Performance
Security when required under the Agreement;
WHEREAS,the Guarantor qualifies as a Seller Guarantor under the Agreement and
this Guaranty qualifies as Performance Security under the Agreement;and
WHEREAS,the Guarantor will derive substantial direct and indirect benefit from the
transactions contemplated by the Agreement.
NOW,THEREFORE,for and in consideration of the foregoing premises,the mutual
agreements contained herein and other good and valuable consideration,the receipt and
sufficiency of which are hereby acknowledged,the Guarantor agrees as follows:
ARTICLE 1 -DEFINITIONS
1.1 Definitions.Unless otherwise defined in this Guaranty,capitalized terms have
the meanings specified or referred to in the Agreement.
ARTICLE 2 -GUARANTY
2.1 Guaranty.Guarantor hereby unconditionally and irrevocably guarantees to the
Beneficiary and its successors and assigns,the prompt and full payment and performance of
any and all obligations of the Company to the Beneficiary when due,whether by acceleration
or otherwise,with such interest as may accrue thereon,under the Agreement or under any
other documents or instruments now or hereafter evidencing,securing or otherwise relating to
the Agreement (the “Guaranteed Obligations”);provided,however,that Guarantor’s liability
under this Guaranty shall in no event exceed the amount of Performance Security required to
be provided by Seller from time to time pursuant to Section 3b of the Agreement.If Company
fails to pay or perform any Guaranteed Obligation,then Guarantor will immediately pay for
or perform or cause the performance of such obligation upon demand by the Beneficiary.
2.2 Guaranty Absolute.
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Appendix C - Page 1 of 7
(a) The Guarantor absolutely guarantees that the Guaranteed Obligations will be
paid and performed strictly in accordance with the terms of the Agreement,regardless of any
law or regulation now or hereafter in effect in any jurisdiction affecting any of such terms or
the rights of the Beneficiary with respect thereto.This Guaranty constitutes a guarantee of
payment and performance and not of collection.The obligations of the Guarantor hereunder
are several from the Company or any other person,and are primary obligations concerning
which the Guarantor is the principal obligor.The liability of Guarantor under this Guaranty
shall be direct and immediate and not conditional or contingent upon the pursuit of any
remedies against the Company or any other person,nor against securities or liens available to
the Beneficiary,its successors or assigns.The liability of the Guarantor under this Guaranty
shall be irrevocable,absolute and unconditional irrespective of,and the Guarantor hereby
irrevocably waives any defenses it may now have or hereafter acquire in any way relating to,
any or all of:
i.any change in the time,manner or place of payment of,or in
any other term of,all or any of the Guaranteed Obligations,or
any other amendment,modification or waiver of,or any
consent to departure from,the terms of such Guaranteed
Obligations;
ii.any change,restructuring or termination of the corporate
structure or existence of the Company or any of its
subsidiaries;
iii.any lack of validity or enforceability of the Agreement or any
agreement or instrument relating thereto;
iv.any failure of the Beneficiary to disclose to either the
Company or the Guarantor any information relating to the
business,condition (financial or otherwise),operations,
performance,properties or prospects of either the Company or
any of its subsidiaries now or hereafter known to the
Beneficiary (the Guarantor waiving any duty on the part of the
Beneficiary to disclose such information);
v.any failure of the Beneficiary to commence an action against
Company,including without limitation the provisions of
O.C.G.A.Section 10-7-24,as amended;
vi.any lack of due diligence by the Beneficiary in the collection
or protection of or realization upon any collateral securing the
Guaranteed Obligations;or
vii.except as provided in Section 2.3(c),any circumstance
whatsoever (including,without limitation,any statute of
limitations)or any act of the Beneficiary or any existence of or
reliance on any representation by the Beneficiary that might
otherwise constitute a legal or equitable defense available to,
or a discharge of,the Guarantor.
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GPC-22010 Final
Appendix C - Page 2 of 7
This Guaranty shall continue to be effective or be reinstated,as the case may be,if at any time
any payment of any of the Guaranteed Obligations is rescinded or must otherwise be returned
by the Beneficiary or any other Person upon the insolvency,bankruptcy,or reorganization of
the Company,all as though such payment had not been made.
(b) No action which the Beneficiary shall take or fail to take in connection with the
Guaranteed Obligations,or any security for the payment or performance of any of the
Guaranteed Obligations,nor any course of dealing with Company or any other person,shall
release Guarantor’s obligations hereunder,affect this Guaranty in any way,or afford
Guarantor any recourse against the Beneficiary.
(c) In the case of an Event of Default under the Agreement or with regard to any of
the Guaranteed Obligations,Guarantor hereby consents and agrees that the Beneficiary shall
have the right to enforce its rights,powers,and remedies thereunder or hereunder or under
any other instrument now or hereafter evidencing,securing,or otherwise relating to the
Guaranteed Obligations,and apply any payments or credits received by the Company or
Guarantor or realized from any security,in any manner and in any order as the Beneficiary,in
its sole discretion,shall see fit,and all rights,powers,and remedies available to the
Beneficiary in such event shall be nonexclusive and cumulative of all other rights,powers,
and remedies provided thereunder or hereunder or by law or in equity. If the Guaranteed
Obligations are partially paid by reason of the election of the Beneficiary,its successors or
assigns,to pursue any of the remedies available to the Beneficiary,or if such indebtedness is
otherwise partially paid,this Guaranty shall nevertheless remain in full force and effect,and
Guarantor shall remain liable for the entire balance of the Guaranteed Obligations even
though any rights which Guarantor may have against the Company may be destroyed or
diminished by the exercise of any such remedy.
2.3 Waivers and Acknowledgments.
(a) Guarantor hereby waives promptness,diligence,presentment,demand of
payment,acceptance,notice of acceptance,protest,notice of dishonor and any other notices
with respect to any of the Guaranteed Obligations and this Guaranty.
(b) The Guarantor hereby unconditionally and irrevocably waives any right to
revoke this Guaranty and acknowledges that this Guaranty is continuing in nature and applies
to all Guaranteed Obligations,whether existing now or in the future.The provisions of this
Guaranty shall extend and be applicable to all renewals,amendments,extensions,
consolidations,and modifications of the Agreement.
(c) The Guarantor hereby unconditionally and irrevocably waives any defense
based on any right of set-off or counterclaim against or in respect of the obligations of the
Guarantor hereunder;provided,however,that Guarantor shall have the same defenses
available to the Company with respect to any payment obligations arising under the
Agreement,except for defenses arising out of bankruptcy,insolvency,dissolution or
liquidation of the Company.
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GPC-22010 Final
Appendix C - Page 3 of 7
2.4 Subrogation.Notwithstanding any payment or payments or performance made
by the Guarantor hereunder,the Guarantor hereby irrevocably waives any and all rights of
subrogation to the rights of the Beneficiary against the Company and any and all rights of
reimbursement,assignment,indemnification or implied contract or any similar rights
(including without limitation any statutory rights of subrogation under Section 509 of the
Bankruptcy Code,11 U.S.C.§509)against the Company or against any other guarantor of all
or any part of the Guaranteed Obligations until such time as the Guaranteed Obligations have
been indefeasibly paid or performed in full.If,notwithstanding the foregoing,any amount
shall be paid to the Guarantor on account of such subrogation or similar rights at any time
when all of the Guaranteed Obligations shall not have been indefeasibly paid in full,such
amount shall be held by the Guarantor in trust for the Beneficiary and shall be turned over to
the Beneficiary in the exact form received by the Guarantor,to be applied against the
Guaranteed Obligations in such order as the Beneficiary may determine in its sole discretion.
ARTICLE 3 -REPRESENTATIONS AND WARRANTIES
The Guarantor hereby represents and warrants as follows:
3.1 Organization.The Guarantor is a [_______]duly organized,validly existing
and in good standing under the laws of the state of [_______].
3.2 Authorization;No Conflict.The execution and delivery by the Guarantor of this
Guaranty,and the performance by the Guarantor of its obligations hereunder (i)are within the
Guarantor’s [_______]powers;(ii)have been duly authorized by all necessary [_______]
action;(iii)do not contravene its [_______]or any law or regulation applicable to or binding
on the Guarantor or any of its properties;and (iv)do not require the consent or approval of
any person which has not already been obtained or the satisfaction or waiver of any
conditions precedent to the effectiveness of this Guaranty that have not been satisfied or
waived.
3.3 Enforceability.This Guaranty constitutes the legal,valid and binding obligation
of the Guarantor enforceable against the Guarantor in accordance with its terms,except to the
extent that such enforceability may be limited by applicable bankruptcy,insolvency,
dissolution,reorganization,moratorium,liquidation or other similar laws affecting creditors’
rights generally and by general principles of equity (regardless of whether enforcement is
sought in a proceeding in equity or at law).
3.4 No Bankruptcy Proceedings.There are no bankruptcy proceedings pending or
being contemplated by Guarantor or,to its knowledge,threatened against it.
3.5 No Legal Proceedings.There are no legal proceedings that would be reasonably
likely to materially adversely affect Guarantor’s ability to perform this Guaranty.
ARTICLE 4 -MISCELLANEOUS
4.1 Continuing Guaranty;Assignment.This Guaranty is a continuing guaranty and
shall (i)remain in full force and effect until all of the Guaranty Obligations have been
satisfied,(ii)be consistent with the terms hereof,apply to all Guaranteed Obligations
whenever arising,(iii)be binding upon the Guarantor,its successors and assigns,and (iv)
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GPC-22010 Final
Appendix C - Page 4 of 7
inure to the benefit of,and be enforceable by,the Beneficiary and its permitted assignees
hereunder.The Beneficiary may not assign or delegate its rights or obligations under this
Guaranty without the prior written consent of the Guarantor,which consent shall not be
unreasonably delayed or withheld.The Guarantor may not assign or delegate its rights or
obligations under this Guaranty without (x)the prior written consent of the Beneficiary,
which consent may be withheld in the Beneficiary’s sole discretion;and (y)a written
assignment and assumption agreement in form and substance reasonably acceptable to the
Beneficiary.Without prejudice to the survival of any of the other agreements of the Guarantor
under this Guaranty,the agreements and obligations of the Guarantor contained in Section 4.4
(with respect to enforcement expenses)and the last sentence of Section 2.2(a)shall survive
the payment in full of the Guaranteed Obligations and all of the other amounts payable under
this Guaranty.
4.2 Notices.All notices,requests,demands and other communications which are
required or may be given under this Guaranty shall be in writing and shall be deemed to have
been duly given when actually received if (a)personally delivered;(b)transmitted by
facsimile,electronic or digital transmission method;or (c)if sent by certified or registered
mail,return receipt requested.In each case notice shall be sent:
i.if to the Beneficiary:
[Company,address,c/o person]
ii.if to the Guarantor:
[Company,address,c/o person]
or to such other place and with such other copies as the Beneficiary or the Guarantor may
designate as to itself by written notice to the other pursuant to this Section 4.2.Delivery by
facsimile of an executed counterpart of a signature page to any amendment or waiver of any
provision of this Guaranty shall be effective as delivery of an original executed counterpart
thereof.
4.3 Delay and Waiver.No failure on the part of the Beneficiary to exercise,and no
delay in exercising,any right hereunder shall operate as a waiver thereof;nor shall any single
or partial exercise of any right hereunder preclude any other or further exercise thereof or the
exercise of any other right.The remedies herein provided are cumulative and not exclusive of
any remedies provided by law.
4.4 Expenses.The Guarantor agrees to pay or reimburse the Beneficiary and any
permitted assignees of the Beneficiary on demand for its reasonable costs,charges and
expenses (including reasonable fees and expenses of counsel)incurred in connection with the
enforcement of this Guaranty or occasioned by any breach by the Guarantor of any of its
obligations under this Guaranty should Guarantor be required to pay under this Guaranty.
4.5 Entire Agreement;Amendments.This Guaranty and any agreement,document
or instrument attached hereto or referred to herein integrate all the terms and conditions
mentioned herein or incidental hereto and supersede all oral negotiations and prior writings in
respect to the subject matter hereof.In the event of any conflict between the terms,conditions
and provisions of this Guaranty and any such agreement,document or instrument,the terms,
conditions and provisions of this Guaranty shall prevail.This Guaranty may only be amended
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GPC-22010 Final
Appendix C - Page 5 of 7
or modified by an instrument in writing signed by each of the Guarantor and the Beneficiary
and any permitted assignees of the Beneficiary.
4.6 Headings.The headings of the various Sections of this Guaranty are for
convenience of reference only and shall not modify,define or limit any of the terms or
provisions hereof.
4.7 Governing Law;Consent to Jurisdiction.
(a) This Guaranty shall be construed and interpreted,and the rights of the parties
determined,in accordance with the law of the state of Georgia,without giving effect to
principles of conflicts of law that would require the application of the laws of another
jurisdiction.
(b) Each party hereto irrevocably and unconditionally (i)agrees that the exclusive
jurisdiction for any suit,action or other legal proceeding arising out of this Guaranty shall be
brought in the United States District Court for the Northern District of Georgia or in any
Georgia State court of general jurisdiction in Fulton County,Atlanta,Georgia;(ii)consents to
the jurisdiction of any such court in any such suit,action or proceeding;and (iii)waives any
objection which such party may have to the laying of venue of any such suit,action or
proceeding in any such court.
(c) THE GUARANTOR HEREBY IRREVOCABLY WAIVES ALL RIGHT TO
TRIAL BY JURY IN ANY ACTION,PROCEEDING OR COUNTERCLAIM (WHETHER
BASED ON CONTRACT,TORT OR OTHERWISE)ARISING OUT OF OR RELATING
TO,THIS GUARANTY,OR THE ACTIONS OF THE BENEFICIARY IN THE
NEGOTIATION,ADMINISTRATION,PERFORMANCE OR ENFORCEMENT
THEREOF.
4.8 Severability.Any provision of this Guaranty that shall be prohibited or
unenforceable shall be ineffective to the extent of such prohibition or unenforceability without
invalidating the remaining provisions hereof.
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GPC-22010 Final
Appendix C - Page 6 of 7
IN WITNESS WHEREOF,the Guarantor has caused this Guaranty to be duly executed
and delivered by its duly authorized representative as of the day and year first above written.
[Company]
By:
Name:
Title:
Group B
GPC-22010 Final
Appendix C - Page 7 of 7
APPENDIX D
NOTICE OF AGREEMENT ASSIGNMENT
This Appendix requires two separate submissions:Seller must submit Part One (Notice)
no later than 30 Days prior to the anticipated Agreement assignment date and New Seller
must submit Part Two (New Seller Acknowledgment)no later than five (5)Days after the
Agreement is assigned.
Part One (Notice):
Today’s Date:___________ Expected Date of Agreement Assignment:___________
Current Seller Information:
Name Phone Number
Address (if different than Facility Service Address below)
Facility to be Transferred (if applicable):
Facility Service Address
Georgia Power Account Number Application Number
New Seller Information:
Name Phone Number
Address (if different than Facility Service Address above)
Transfer Acknowledgment by Seller:
The undersigned hereby acknowledges and represents that transfer of ownership/assignment of
the Agreement will occur in accordance with the provisions of Section 9.Pursuant to Section
9(e),if this Agreement has been assigned at least one time previously,the undersigned agrees to
pay an Assignment Fee of $5,000 to Georgia Power to cover the cost of administering the
assignment.
Signature of Seller
Seller shall mail this executed Notice to the following address at the time of signature by Seller:
Georgia Power Company
Renewable Development Project Manager
Bin 20023
241 Ralph McGill Blvd.
Atlanta,Georgia 30308
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GPC-22010 Final
Appendix D - Page 1 of 2
Part Two (New Seller Acknowledgment):
Today’s Date:______________ Date of Agreement Assignment:_______________
Transferor Seller Information:
Name Phone Number
Address (if different than Facility Service Address below)
Facility Transferred (if applicable):
Facility Service Address
New Georgia Power Account Number
Transferee/New Seller Information (to become Notice Party unless otherwise designated
by written notice pursuant to Section 13(k)):
Name Phone Number
Address (if different than Facility Service Address above)
Email Address
Acknowledgments by New Seller:
The undersigned hereby acknowledges and represents that assignment of the Agreement has
occurred.The undersigned hereby agrees to assume all of Seller’s obligations set forth in the
Agreement and hereby agrees that this shall constitute (i)an acceptance and assumption of the
obligations therein by the new Seller,and (ii)a release and discharge by Georgia Power of the
former Seller with respect to such obligations from and after the effective date of this
assignment.
Total ownership as a percentage of aggregate designated annual capacity for the 2015/2016 ASI
DG Program (including this transfer):_______
Signature of New Seller
This executed Notice is to be mailed to the following address at the time of signature by the
New Seller:
Georgia Power Company
Renewable Development Project Manager
Bin 20023
241 Ralph McGill Blvd.
Atlanta,Georgia 30308
Group B
GPC-22010 Final
Appendix D - Page 2 of 2
APPENDIX E
RENEWABLE ENERGY CREDITS REQUIREMENTS
The following provisions apply with respect to all Environmental Attributes:
1.Georgia Power’s right to the Environmental Attributes under this Agreement will in no
way cause Georgia Power to be deemed an owner or operator of the Facility or cause
Georgia Power to be responsible for the Facility’s compliance with any legal
requirements.
2.Georgia Power shall have the right to disclose such information publicly or to any third
party,without the prior consent of Seller,as reasonably required in connection with the
operation of Georgia Power’s business,including disclosures:
i.to any Person that purchases the Environmental Attributes from Georgia Power;
ii.to any applicable governmental authority;
iii.to any auditors or any entity that certifies or sets standards with respect to
Environmental Attributes;and
iv.as necessary for Georgia Power to defend,verify or substantiate its ownership of
the Environmental Attributes under this Agreement.
3.Seller shall not sell or transfer any of the Environmental Attributes to any other entity.
4.Seller shall not utilize the Environmental Attributes or the electric energy generated
with the Environmental Attributes to satisfy or comply with any applicable legal
requirement or any voluntary or involuntary renewable energy requirement,including
any renewable portfolio standard,renewable energy standard or any other similar
standard or requirement.
5.Seller,nor any of its affiliates,shall not make any claim or statement in any form that
the energy that was generated using solar photovoltaic technology or other sustainable,
perpetual,renewable or other particular type of fuel,including claims:
i.in any marketing or advertising materials;
ii.any product content label or other disclosures regarding fuel mix;
iii.any reports under any emissions trading program,public or private;or
iv.any report or disclosure for purposes of complying with any applicable legal
requirement of meeting any renewable portfolio standard,renewable energy
standard,or carbon reduction initiative (whether voluntary or involuntary).
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GPC-22010 Final
Appendix E - Page 1 of 1
APPENDIX F
LEVELIZED PAYMENTS
ACCOUNT BALANCE
For each Annual Adjustment Period,the Account Balance and the Front Load Performance
Security to be held by Georgia Power shall be as follows:
Fixed Tilt ($/kW)
Term
Annual
Period*25 Yr
1 $62
2 $123
3 $187
4 $251
5 $317
6 $381
7 $417
8 $449
9 $485
10 $515
11 $541
12 $562
13 $579
14 $590
15 $596
16 $594
17 $585
18 $568
19 $541
20 $505
21 $457
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GPC-22010 Final
Appendix F - Page 1 of 2
22 $397
23 $324
24 $236
25 $132
*Annual Adjustment Period is based on the Annual Period.
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GPC-22010 Final
Appendix F - Page 2 of 2
APPENDIX G
ESCALATING PROGRAM PRICE SCHEDULE
All values in cents/kWh
Fixed Tilt
Term
Annual
Period 25 Yr
2016 6.23
2017 6.62
2018 6.74
2019 6.98
2020 7.27
2021 7.72
2022 9.97
2023 10.44
2024 10.95
2025 11.36
2026 11.78
2027 12.22
2028 12.68
2029 13.15
2030 13.64
2031 14.15
2032 14.68
2033 15.23
2034 15.79
2035 16.38
2036 16.99
2037 17.63
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GPC-22010 Final
Appendix G - Page 1 of 2
2038 18.29
2039 18.97
2040 19.67
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Appendix G - Page 2 of 2
APPENDIX H
GEORGIA ENERGY DATA OPT IN/OPT OUT
Georgia Energy Data is a website developed in partnership between Southface and
Georgia State University’s Geospatial Laboratory that allows users to explore
information about Georgia’s solar installations and companies (for more information
visit georgiaenergydata.org).The Georgia Public Service Commission has endorsed
Georgia Energy Data as a solar database that shows the rapid progress that the Georgia
solar industry has made in recent years.Georgia Power Company is not affiliated with
Georgia Energy Data.
Georgia Energy Data has requested that Georgia Power Company,in coordination with
the Georgia Public Service Commission,provide information about solar installations
installed by Sellers in Georgia Power’s Advanced Solar Initiative for inclusion on
Georgia Energy Data’s website.Georgia Power Company will provide this information
to Georgia Energy Data regarding Sellers and customers who authorize the release of
the information for this purpose.
Please check one of the two boxes below :
I authorize Georgia Power Company to provide the following information about my
solar installation to Georgia Energy Data for inclusion on the Georgia Energy Data website:
location (by latitude and longitude coordinates);solar system manufacturer;solar system
installer;installation/commercial operation date;capacity (kW);projected annual production
(kWh);electric service provider;customer class (nonresidential/residential);project name (if
non-residential).
I do not authorize Georgia Power Company to release the above information about my
solar installation to Georgia Energy Data.
SELLER:
Facility Address:Augusta,Georgia-Jail
1941 Phinizy Road,
Augusta,Georgia 30906
Seller Company Name (if Applicable ):
Augusta,Georgia
Authorized Representative for Seller (Signature): $REPSIGN1$
Authorized Representative for Seller (Print ):William Rhinehart
Title:Deputy Administrator
Date : $REPDATE1$
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Appendix H - Page 1 of 2
GEORGIA POWER COMPANY CUSTOMER (if not Seller):
Name :William Rhinehart
Facility Address:Augusta,Georgia-Jail
1941 Phinizy Road,
Augusta,Georgia 30906
Authorized Representative for Customer (Signature): $REPSIGN2$
Authorized Representative for Customer (Print ):William Rhinehart
Georgia Power Company Account Number :00036-1103
Date: $REPDATE2$
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Appendix H - Page 2 of 2
Commission Meeting Agenda
3/15/2016 2:00 PM
Appointment Charles Smith BOA
Department:
Department:
Caption:"It is the consensus of the commissioners in Super District 10 to
reappoint Charles Smith to the Board of Tax Assessors as
Chairman." (Requested by Mayor Pro Tem Grady Smith)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
3/15/2016 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo