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Home My WebLink About2016-03-01-Meeting AgendaCommission Meeting Agenda Commission Chamber 3/1/2016 2:00 PM INVOCATION:Reverend Dr. Michael L. Cash, Senior Pastor, Trinity on the Hill United Methodist Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) Employee of the Month A. Congratulations! - Mr. Barry Hyman, Augusta Planning & Development Department as the March 2016 Employee of the Month for Augusta, Georgia. Attachments Five (5) minute time limit per delegation DELEGATIONS B.Ms. Juanita Burney regarding Citizen Administrative Concerns. Attachments C.Mr. Al M. Gray, President Cost Recovery Works, Inc. regarding Equal Protection, Equal Accountability. Attachments CONSENT AGENDA (Items 1-27) PUBLIC SERVICES 1.Motion to approve New Ownership Application: A.N. 16-10: request by Payalben Patel for a retail package Beer & Wine License to be used in connection with Thriftee Supermarket located at 234 Sand Bar Ferry Rd. District 1. Super District 9. (Approved by Public Services Committee February 23, 2016) Attachments 2.Motion to approve New Ownership Application: A.N. 16-11: request by Tasneem Hassan Jamil for a retail package Beer & WineLicense to be used in connection with Super Express # 6 located at 2447 Wrightsboro Rd. District 2. Super District 9.(Approved by Public Services Committee February 23, 2016) Attachments 3.Motion to approve New Ownership Application: A.N. 16-12: request by Priteshkumar J. Patel for a retail package Beer & Wine License to be used in connection with Shree Ganesh Food Mart, Inc. located at 3105 Deans Bridge Rd. District 5. Super District 9. (Approved by Public Services Committee February 23, 2016) Attachments 4.Motion to approve New Ownership Application: A.N. 16-13: request by Rickey P. Patidar for a retail package Beer & Wine License to be used in connection with Super Express #5 located at 3341 Deans Bridge Rd. District 5. Super District 9. (Approved by Public Services Committee February 23, 2016) Attachments 5.Motion to approve the waiver of the usage and clean-up fees for Heights Church in association with April's First Friday Gospel Program at the Jessye Norman Amphitheater. (Approved by Public Safety Committee February 23, 2016) Attachments 6.Motion to approve the re-naming of the Picnic Pavilion at M. M. Scott Park from the Futhey R. Babcock Pavilion to the PIONEERS Pavilion. (Approved by Public Services Committee February 23, 2016) Attachments ADMINISTRATIVE SERVICES 7.Motion to agree to Debar Gadson Construction in accordance with the Procurement Code. On January 22, 2016, the Procurement Director provided notification to Gadson Construction of Debarment for six (6) months. Gadson Construction filed a timely appeal to the Procurement Department. Notification of Hearing before the Administrative Services Committee has been provided. (See Exhibits: 1, 2 & 3) (Approved by Administrative Services Committee February 23, 2016) Attachments 8.Motion to approve Excess Worker’s Compensation Insurance with Safety National - Incumbent with Statutory limits and an $1,000,000 Self Insured Retention (SIR - otherwise known as the deductible) to cover all positions for a premium of $248,999. (Approved by Administrative Services Committee February 23, 2016) Attachments 9.Motion to approve tasking the Administrator with determining whether this union (International Association of Fire Fighters Local 3357) is a certified union and to bring in any bylaws or minutes that they have. (Approved by Administrative Services Committee February 23, 2016) Attachments PUBLIC SAFETY 10.Motion to approve a request by the Richmond County Sheriff's Office (RCSO) to accept an award from Governor's Office of Highway Safety in the amount of $20,000 for the East Central Traffic Enforcement Network project. (Approved by Public Safety Committee February 23, 2016) Attachments 11.Motion to approve agreement with the State and Magistrate Courts of Richmond County for the establishment of a county system to provide probation services with the following addition to the proposed order: The courts and Augusta, Georgia further agree that in the event there is action taken by the Georgia legislature causing probation services to no longer be a judicial function this agreement shall be reconsidered by both parties within 60 days of the passage of such legislation. (Approved by Public Safety Committee February 23, 2016) Attachments 12.Motion to approve the Ordinance that was approved last year for the specified time around the Masters Tournament to amend Augusta, Georgia Code Title One, Chapter Three, Section 1-3-44, placing regulations on the launching and operation of unmanned aircraft systems; and for other purposes. (Approved by Public Safety Committee February 23, 2016) Attachments 13.Motion to approve payment to New World Systems, Inc. for the Standard Software Subscription Agreement for the period covering January 1, 2016 - December 31, 2016. (Approved by Public Safety Attachments Committee February 23, 2016) FINANCE 14.Motion to accept a grant award for Public Defender from ACCG. This grant is awarded for the 2016 summer program in the amount of $4000 for the Public Defender intern project to cover two 180 hour internships. (Approved by Finance Committee February 23, 2016) Attachments 15.Motion to authorize creation of new bank account for the renewal and replacements activities at Fort Gordon. (Approved by Finance Committee February 23, 2016) Attachments 16.Motion to approve a resolution authorizing the commencement of the validation process for the bonds approved by the voters in the November 3, 2015 SPLOST election. (Approved by Finance Committee February 23, 2016) Attachments 17.Motion to approve a resolution declaring the results of the November 3, 2015 special purpose local option tax election results. (Approved by Finance Committee February 23, 2016) Attachments ENGINEERING SERVICES 18.Motion to approve funding for Design Consultant Services Supplemental Agreement Number 2 to Civil Services, Inc. (CSI) in the amount of $50,020.50 for the 11th Street Bridge over Augusta Canal– Bridge Repair & Restoration as requested by the AED. (Approved by Engineering Services Committee February 23, 2016) Attachments 19.Motion to approve Stormwater Standard Operations Procedures (SOP) Manual, as requested by AED. (Approved by Engineering Services Committee February 23, 2016) Attachments 20.Motion to approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Haynes Station, Phase III. (Approved by Engineering Attachments Services Committee February 23, 2016) 21.Motion to approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering and Augusta Utilities Departments for Haynes Station, Phase V. (Approved by Engineering Services Committee February 23, 2016) Attachments 22.Motion to approve funding for the Design Consultant Services Supplemental Agreement Two to Wolverton & Associates, Inc., in the amount of $25,000.00 for the North Leg Improvements Project as requested by the AED. (Approved by Engineering Services Committee February 23, 2016) Attachments 23.Motion to approve funding for Design Consultant Services Supplemental Agreement Number Two to Civil Services, Inc. (CSI) in the amount of $53,306.75 for the Old Waynesboro Rd over Spirit Creek Bridge Replacement Project as requested by the AED. (Approved by Engineering Services Committee February 23, 2016) Attachments 24.Motion to approve funding for Design Consultant Services Supplemental Agreement Number Two to Cranston Engineering in the amount of $35,095.00 for the Scotts Way over Rae’s Creek Bridge Replacement Project as requested by the AED. (Approved by Engineering Services Committee February 23, 2016) Attachments 25.Motion to approve Supplemental Agreement with Cartegraph in the amount of $187,633.00 for data collection in conjunction with development of the city’s sign inventory and asset management. (Approved by Engineering Services Committee February 23, 2016) Attachments 26.Motion to approve Supplemental Agreement One for the Phinizy Center for Watershed Assessment & Inventory Project in amount of $190,000 for the completion of Phase Two of Task C-Inventory Receiving Streams. This project will be funded through SPLOST PHASE VI as requested by AED. (Approved by Engineering Services Committee February 23, 2016) Attachments PETITIONS AND COMMUNICATIONS 27.Motion to approve the minutes of the regular meeting of the Commission held February 16, 2016 and Special Called Meeting held February 23, 2016. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 3/1/2016 AUGUSTA COMMISSION REGULAR AGENDA 3/1/2016 (Items 28-31) PUBLIC SAFETY 28.Motion to approve giving $20,000 from 2016 contingency fund to Augusta Animal Services Department for educational purposes and implementation of programs concerning the new Ordinance, $20,000 to the Bethlehem Community Center for their senior services, $20,000 to the Area Agency on Aging Meals on Wheels program, $20,000 to the Shiloh Community Center for their work with seniors and $20,000 to Serenity Behavioral Mental Health Center. (No recommendation from Public Safety Committee February 23, 2016) Attachments 29.Approve a transfer of $333,500.00 from the 2016 Contingency Fund to State Court for the purpose of establishing an in-house probation office. Attachments APPOINTMENT(S) 30."It is the consensus of the commissioners in Super District 10 to reappoint Charles Smith to the Board of Tax Assessors as Chairman." (Requested by Mayor Pro Tem Grady Smith) Attachments LEGAL MEETING Upcoming Meetings www.augustaga.gov A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 31.Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 3/1/2016 2:00 PM Invocation Department: Department: Caption: Reverend Dr. Michael L. Cash, Senior Pastor, Trinity on the Hill United Methodist Church. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM Employee of the Month Department: Department: Caption: Congratulations! - Mr. Barry Hyman, Augusta Planning & Development Department as the March 2016 Employee of the Month for Augusta, Georgia. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM J. L. Burney Department: Department: Caption:Ms. Juanita Burney regarding Citizen Administrative Concerns. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM Al Gray Department: Department: Caption:Mr. Al M. Gray, President Cost Recovery Works, Inc. regarding Equal Protection, Equal Accountability. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership Application: A.N. 16- 10: request by Payalben Patel for a retail package Beer & Wine License to be used in connection with Thriftee Supermarket located at 234 Sand Bar Ferry Rd. District 1. Super District 9. (Approved by Public Services Committee February 23, 2016) Background:This is a New Ownership Application. Formerly in the name of Kye Hui Kim. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership Application: A.N. 16- 11: request by Tasneem Hassan Jamil for a retail package Beer & WineLicense to be used in connection with Super Express # 6 located at 2447 Wrightsboro Rd. District 2. Super District 9. (Approved by Public Services Committee February 23, 2016) Background:This is a New Ownership Application. Formerly in the name of Kanubhai Somabhai Patel. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership Application: A.N. 16- 12: request by Priteshkumar J. Patel for a retail package Beer & Wine License to be used in connection with Shree Ganesh Food Mart, Inc. located at 3105 Deans Bridge Rd. District 5. Super District 9. (Approved by Public Services Committee February 23, 2016) Background:This is a New Ownership Application. Formerly in the name of Sonal Patel. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership Application: A.N. 16- 13: request by Rickey P. Patidar for a retail package Beer & Wine License to be used in connection with Super Express #5 located at 3341 Deans Bridge Rd. District 5. Super District 9. (Approved by Public Services Committee February 23, 2016) Background:This is a New Ownership Application. Formerly in the name of Ritaben Patel. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00 Alternatives: Recommendation:The Planning & Development Dept. recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM Heights Church Department: Department: Caption:Motion to approve the waiver of the usage and clean-up fees for Heights Church in association with April's First Friday Gospel Program at the Jessye Norman Amphitheater. (Approved by Public Safety Committee February 23, 2016) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM Motion to Approve the re-naming of the Picnic Pavilion at M. M. Scott Park from the Futhey R. Babcock Pavilion to the PIONEERS Pavilion Department:Recreation, Parks and Facilities Department:Recreation, Parks and Facilities Caption:Motion to approve the re-naming of the Picnic Pavilion at M. M. Scott Park from the Futhey R. Babcock Pavilion to the PIONEERS Pavilion. (Approved by Public Services Committee February 23, 2016) Background:On October 19, 2010 at their regular meeting of the Augusta-Richmond County Commission, action was taken to name the new picnic pavilion at M. M. Scott Park for Mr. Futhey R. Babcock. Analysis:At the request of the Belair Hill Neighborhood Association, the picnic pavilion would like to be re-named the PIONEERS Pavilion in order to honor the founder, Mr. Maurice M. Scott Sr. and the co-founders, namely: Mrs. Lola I. Gambriel, Mr. Futhey Babcock, Mrs. Mammie E. Scott, Dr. William L. Graham and Mrs. Margaret E. Pickett. Financial Impact:N/A Alternatives:1. To Approve 2. Move No Action Recommendation:1. To Approve Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM Debarment of Gadson Construction Department:Procurement Department:Procurement Caption:Motion to agree to Debar Gadson Construction in accordance with the Procurement Code. On January 22, 2016, the Procurement Director provided notification to Gadson Construction of Debarment for six (6) months. Gadson Construction filed a timely appeal to the Procurement Department. Notification of Hearing before the Administrative Services Committee has been provided. (See Exhibits: 1, 2 & 3) (Approved by Administrative Services Committee February 23, 2016) Background:On June 2, 2015, the Augusta Commission approved and funded the Unsafe Building Demolition Program (Bid Number 15-700) to be managed by the Environmental Services Department. The Program began on July 30, 2015. A temporary cancellation notice was issued on November 12, 2015. (See Exhibits: 4 & 5) In an effort to get the information out in the community, a Press Release was issued by the Procurement Department advertising the upcoming projects which included the date/time/location of an informational meeting. In addition, a vendor data base of potential companies was created. Representatives of the Procurement, Environmental Services and Planning & Development (License & Inspection) Departments provided information to approximately 16 companies in attendance as it relates to Augusta’s guidelines, specifications, payments, etc. Training was provided to James Gadson (Gadson Construction). (See Exhibits: 6 & 7) Specifications were provided for each property location which identified but was not limited to the property address, an Asbestos Assessment Survey as required by the Environmental Protection Administration (EPA), license requirements, dump fee instructions, etc. In addition, specifications stated each successful bidder was responsible for the abatement of all asbestos materials, paying the project fee; properly notifying Environmental Protection Division of the State of Georgia of the demolition activities and complying with OSHA laws regarding asbestos materials removal and disposal. EPD laws require the successful Cover Memo contractor to be certified in the State of Georgia. A total of three (3) Green Cards were issued for Dump Fees for each Unsafe Building Demolition Program. (See Exhibits: 8 & 9) In October 2015, the Environmental Services Department conducted a review of their files and requested information from awarded vendors. It was requested that Gadson Construction provide a copy of their Georgia Issued Asbestos Abatement License. As of this Agenda Item, Gadson Construction has NOT provided the requested license information. After discussions with Augusta License and Inspections and the State of Georgia, it was determined the company is not licensed for Asbestos removal in Georgia. The company that Gadson Construction listed as the Asbestos Abatement Contractor stated they have not performed any work in Augusta nor have they given permission to Gadson Construction to use their license. . (See Exhibit: 10, 11 & 12) Gadson Construction was awarded a total of 10 projects under the Unsafe Building Demolition Program. The company is owned and operated by Mr. James Gadson, 1611 Ramsey Street, Augusta, GA 30901. Copies of Bid Specifications stating Augusta will be responsible for tipping fees ONLY for these projects and a copy of Bid Process and Procedures for vendors on back of Purchase Orders states the same. (See Exhibits: 14) In December 2015, the Planning and Development Department bided demolition projects (Bid Number 15-500) which were not under the Unsafe Building Demolition Program. Specifications were issued although the format appeared to be the same, the property locations, requirement of dump fees and invoice submittal, etc. was different. Gadson Construction was awarded two (2) projects. (See Exhibits: 15) After several calls to the Procurement Department regarding performance, dump fees, invoices, non-payment of subcontractors, etc., a meeting was scheduled with Mr. James Gadson, owner, Gadson Construction for Thursday, January 7, 2016 at 3:00 p.m. in the Procurement Department to discuss Augusta’s concerns regarding the company’s performance. Although Mr. Gadson confirmed the meetings time and date, he did not show up. He later called the office stating he was held up from attending the meeting because of a problem on the job site. Several attempts were made to reschedule but Mr. Gadson stated he was working on a job in Charlotte, NC and was not scheduled to return to Augusta until Wednesday of the following week. The next week, Tuesday, January 12, 2016, Mr. Gadson appeared before the Administrative Services Committee and stated concerns regarding payments, the process of payments, etc. Administrative Services Committee recommended Mr. Gadson meet with the Procurement Department. On Thursday, January 14, 2016 at 3:00 p.m., the Procurement Department met with Mr. Gadson to discuss his concerns as it relates to the Administrative Services Committee Meeting and the following: 1. Outstanding payment of $1,256.89 owed to Augusta, Georgia for Dump Fees; 2. Resolve outstanding payment issues with the companies sub-contractor(s); and Cover Memo 3. Failure to meet Georgia licensing requirements for Asbestos Abatement. On January 22, 2016, the Procurement Department sent a letter to Mr. Gadson informing him that Gadson Construction was debarred for six (6) months beginning on January 25, 2016 and will end on July 25, 2016. Mr. Gadson filed a timely appeal. Subsequent to the information presented to the Procurement Department in the January 14, 2016 meeting, conversations with other Augusta Departments and the State of Georgia; Mr. Gadson’s request for reconsideration was denied. Grounds continue to support the debarment as stated in the correspondence dated January 22, 2016 to debar Gadson Construction for six (6) month’s for violation of contract provisions includes but is not limited to the following: 1. Failure to perform in accordance with the terms of one or more contracts; 2. Submission to Augusta, Georgia a claim for additional compensation that is without merit; 3. Outstanding payment of $1,256.89 to Augusta, Georgia for Dump Fees; and As required by the Augusta Procurement Code Article 9 Appeals, Protests and Remedies, Sec. 1-10-87. - Notice of hearing . If a timely appeal is filed by the protestor, the Procurement Director shall place the protest on the agenda of the Administrative Services Committee. . A copy of Gadson Construction Augusta Business License is attached. (Exhibit 16) NOTE: A copy of this information was mailed to Gadson Construction. Analysis: Financial Impact:Undetermined at this time. Alternatives:1. Do not debar Gadson Construction; or 2. Extend the debarment period for up to 5 years at the discretion of the Commission. Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM Renewal Excess Workers' Compensation Insurance Department:Human Resources Department:Human Resources Caption:Motion to approve Excess Worker’s Compensation Insurance with Safety National - Incumbent with Statutory limits and an $1,000,000 Self Insured Retention (SIR - otherwise known as the deductible) to cover all positions for a premium of $248,999. (Approved by Administrative Services Committee February 23, 2016) Background:Excess Workers Compensation coverage (a per occurrence policy) has been purchased in the past as a measure to cap any potential catastrophic loss against Augusta-Richmond County. Knowing that this area of the industry is still quite volatile and premiums continue to rise, Corvel, our Workers’ Compensation Third Party Administrator, was requested to obtain quotes from A or A+ companies. Corvel received the following quotes: 1. Safety National Casualty Corporation - Incumbent a. Statutory Limit with $1,000,000 SIR to cover all positions for a deposit premium of $248,999 2. XL Insurance a. Statutory Limit with $1,000,000 SIR to cover all positions for a deposit premium of $345,000 3. ACE/Chubb a. Statutory Limit with $1,000,000 SIR to cover all positions for a deposit premium of $380,000 Analysis: Financial Impact:Augusta would assume all financial responsibility up to the SIR limit of $1,000,000 for all positions per occurrence. Alternatives:Drop coverage accepting full exposure/cost for any catastrophic job related injury. Recommendation: • Approve coverage with Safety National Casualty - Incumbent with SIR of $1,000,000 for all positions with Statutory Limit for a Cover Memo deposit premium of $248,999. The renewal option is $26,552 lower than the previous year’s deposit premium of $275,551. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo WORKERS' COMPENSATION EXCESS COVERAGE AND QUOTE SUMMARY CURRENT WORKERS' COMPENSATION EXCESS INSURANCE COVERAGE WORKERS' COMPENSATON EXCESS INSURANCE QUOTE WORKERS' COMPENSATON EXCESS INSURANCE QUOTE WORKERS' COMPENSATON EXCESS INSURANCE QUOTE 03/01/2015-03/01/2016 03/01/2016-03/01/2017 03/01/2016-03/01/2017 03/01/2016-03/01/2017 INCUMBENT OPTION 1 OPTION 2 CARRIER SAFETY NATIONAL SAFETY NATIONAL XL Insurance ACE/Chubb SPECIFIC LIMITS STATUTORY STATUTORY STATUTORY STATUTORY EMPLOYER'S LIABILITY $1,000,000 $1,000,000 $1,000,000 $1,000,000 SELF INSURED RETENTION (SIR)$1,000,000 $1,000,000 $1,000,000 $1,000,000 RATE 0.2675 0.2739 0.3795 0.4180 INCREASE/DECREASE -9.6%25.2%37.9% DEPOSIT PREMIUM $275,551 $248,999 $345,000 $380,000 MINIMUM PREMIUM $247,996 $224,099 Comments:SIR remains $1,000,000 Rate: .2739 per $100 of payroll ($90,908,862 estimated) Deposit Premium: $248,999 - decrease of $26,552 SIR remains $1,000,000 Rate: .3795 per $100 of payroll ($90,908,862 estimated) Deposit Premium: $345,000 - increase of $69,449 Deposit Premium: $96,001 higher than Safety National - Incumbent SIR remains $1,000,000 Rate: .4180 per $100 of payroll ($90,908,862 estimated) Deposit Premium: $380,000 - increase of $104,449 Deposit Premium: $131,001 higher than Safety National - Incumbent Recommendation:  Augusta's history for selecting a carrier has been based on price and most reasonable Self Insured Retention (SIR) - deductible.  There is not an increase in employer’s liability for the 2016-2017 SIR.  The best carrier is the incumbent, Safety National Casualty Corporation, which has the lowest premium rate of .2739 per $100 of payroll ($90,908,862 estimated) with a decreased deposit premium of $248,999 ($26,552 lower than 2015-2016). WORKERS' COMPENSATION EXCESS COVERAGE AND QUOTE SUMMARY Recommendation:  Augusta's history for selecting a carrier has been based on price and most reasonable Self Insured Retention (SIR) - deductible.  There is not an increase in employer’s liability for the 2016-2017 SIR.  The best carrier is the incumbent, Safety National Casualty Corporation, which has the lowest premium rate of .2739 per $100 of payroll ($90,908,862 estimated) with a decreased deposit premium of $248,999 ($26,552 lower than 2015-2016). AGENDA ITEM ________ EDITION: ________ DATE: February 23, 2016 RE: Renewal Excess Workers' Compensation Insurance ____________________________________________________________________ CAPTION: Approve Excess Worker’s Compensation Insurance with Safety National - Incumbent with Statutory limits and an $1,000,000 Self Insured Retention (SIR - otherwise known as the deductible) to cover all positions for a premium of $ 248,999. BACKGROUND: Excess Workers Compensation coverage (a per occurrence policy) has been purchased in the past as a measure to cap any potential catastrophic loss against Augusta-Richmond County. Knowing that this area of the industry is still quite volatile and premiums continue to rise, Corvel, our Workers’ Compensation Third Party Administrator, was requested to obtain quotes from A or A+ companies. Corvel received the following quotes: 1. Safety National Casualty Corporation - Incumbent a. Statutory Limit with $1,000,000 SIR to cover all positions for a deposit premium of $248,999 2. XL Insurance a. Statutory Limit with $1,000,000 SIR to cover all positions for a deposit premium of $345,000 3. ACE/Chubb a. Statutory Limit with $1,000,000 SIR to cover all positions for a deposit premium of $380,000 FINANCIAL IMPACT:  Augusta would assume all financial responsibility up to the SIR limit of $1,000,000 for all positions per occurrence. ALTERNATIVE:  Drop coverage accepting full exposure/cost for any catastrophic job related injury. RECOMMENDATION:  Approve coverage with Safety National Casualty - Incumbent with SIR of $1,000,000 for all positions with Statutory Limit for a deposit premium of $248,999. The renewal option is $26,552 lower than the previous year’s deposit premium of $275,551. REQUESTED AGENDA DATE: _________________ FUNDS AVAILABLE IN THE FOLLOWING ACCOUNTS: FINANCE:___________________________________ 621 01 5233 55.21110 WC/Risk Management ADMINISTRATOR:____________________________ Commission Meeting Agenda 3/1/2016 2:00 PM Unions Department:Clerk of Commission Department:Clerk of Commission Caption:Motion to approve tasking the Administrator with determining whether this union (International Association of Fire Fighters Local 3357) is a certified union and to bring in any bylaws or minutes that they have. (Approved by Administrative Services Committee February 23, 2016) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM Accept and award the amount of $20,000 from Governor's Office of Highway Safety Department:Richmond County Sheriff's Office Department:Richmond County Sheriff's Office Caption:Motion to approve a request by the Richmond County Sheriff's Office (RCSO) to accept an award from Governor's Office of Highway Safety in the amount of $20,000 for the East Central Traffic Enforcement Network project. (Approved by Public Safety Committee February 23, 2016) Background:With the reward of this grant, funds will be used to run the ECTEN. The funds will also aid in the conducting of meetings and trainings for the East Central Traffic Enforcement Network. Analysis:None Financial Impact:This is 100% reimbursable grant, RCSO will submit request for reimbursement to GOHS upon expenditures. Alternatives:none Recommendation:Accept award in the amount $20,000 from Governor's Office of Highway Safety. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM Agreement for Probation Services Department:Clerk of Commission Department:Clerk of Commission Caption:Motion to approve agreement with the State and Magistrate Courts of Richmond County for the establishment of a county system to provide probation services with the following addition to the proposed order: The courts and Augusta, Georgia further agree that in the event there is action taken by the Georgia legislature causing probation services to no longer be a judicial function this agreement shall be reconsidered by both parties within 60 days of the passage of such legislation. (Approved by Public Safety Committee February 23, 2016) Background:See attachment. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM Motion to Approve Amendment to Code Section 1-3-44, placing regulations on the launching and operation of unmanned aircraft systems Department:Sheriff Department:Sheriff Caption:Motion to approve the Ordinance that was approved last year for the specified time around the Masters Tournament to amend Augusta, Georgia Code Title One, Chapter Three, Section 1-3- 44, placing regulations on the launching and operation of unmanned aircraft systems; and for other purposes. (Approved by Public Safety Committee February 23, 2016) Background:See attached. Analysis:See attached. Financial Impact:None. Alternatives:N/A. Recommendation:Approve. Funds are Available in the Following Accounts: N/A. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM New World 2016 Annual Maintenance Department:Information Technology Department:Information Technology Caption:Motion to approve payment to New World Systems, Inc. for the Standard Software Subscription Agreement for the period covering January 1, 2016 - December 31, 2016. (Approved by Public Safety Committee February 23, 2016) Background:This is the annual payment to secure ongoing maintenance of New World’s AEGIS Public Safety-related software and related modules and products. The Augusta Commission approved a Standard Software Subscription Agreement (SSSA) in conjunction with an upgrade from our former AS400-based software to the New World MSP (Microsoft Product) on February 21, 2012. Analysis:This software subscription/maintenance agreement with New World will allow Augusta to continue to receive maintenance and support for the New World Systems applications used by various Public Safety Departments to include the Sheriff's Office, E911, and the Fire Department. Augusta uses this software to take emergency calls, dispatch emergency responders, store incident reports, track offender records, record information related criminal investigations, analyze crime patterns, and generate system reports. This agreement also includes software licensing, planning, and implementation services related to the implementation of the Microsoft version of New World's Public Safety software. Financial Impact:The overall cost of this annual maintenance is $399,510. This expense is paid through IT’s Operating Budget as well as from the Augusta Fire Department and E911. Alternatives:N/A Recommendation: Approve payment to New World Systems, Inc. for the Standard Software Subscription Agreement for the period covering January Cover Memo 1, 2016 - December 31, 2016. Funds are Available in the Following Accounts: 101015410.5223110 $324,510 (IT) 274034110.5213119 $15,000 (Augusta Fire Dept.) 216037110.5223110 $60,000 (E911) REVIEWED AND APPROVED BY: Procurement. Information Technology. Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM 2016 Summer Intern grant award $4000 from ACCG Department:Public Defender Department:Public Defender Caption:Motion to accept a grant award for Public Defender from ACCG. This grant is awarded for the 2016 summer program in the amount of $4000 for the Public Defender intern project to cover two 180 hour internships. (Approved by Finance Committee February 23, 2016) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: No match needed REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo February 5, 2016 Ms. Kari Kitchens 402 Taylor Street Augusta, GA 30901 Dear Kari: I am pleased to inform you that Augusta-Richmond County has been awarded a Georgia County Internship Program (GCIP) grant from the ACCG Civic Affairs Foundation. This grant is awarded for the 2016 summer program in the amount of $4000 for the Public Defender intern project to cover two 180 hour internships. The grant provided must be used to fund costs associated with the intern’s salary, FICA, and worker’s compensation as specified in the grant contact. A grant contract package is enclosed for you to complete and return. Please contact Michele NeSmith at mnesmith@accg.org or at 404-522-5022 if you need assistance in publicizing the proposed internship position. While the Foundation will post this position through their website and help to publicize it through other channels, it is the responsibility of the county to recruit, interview and hire the intern. In the event your county is unable to hire a summer intern for the project description provided, the grant award designated for this purpose will be rescinded and will be used by the Foundation to fund future internship grants. Congratulations and thank you for participating in the GCIP summer grant program. Sincerely, Ross King ACCG Civic Affairs Foundation Secretary-Treasurer cc: Mayor Hardie Davis Janice Jackson Lena Bonner Commission Meeting Agenda 3/1/2016 2:00 PM Bank Account for Utilities Fort Gordon Activies Department:Finance Department:Finance Caption:Motion to authorize creation of new bank account for the renewal and replacements activities at Fort Gordon. (Approved by Finance Committee February 23, 2016) Background:The Utilities Department has been under contract with Fort Gordon since 2008 to operate and maintain their Water & Wastewater systems (O & M), and for Renewal & Replacement of the assets (R & R) of the system until 2058. The monthly payment that is received from the Fort is approximately 50% for O & M and 50% for R & R. Currently the combined payments are received into the Utilities operating cash account at Georgia Bank & Trust. Analysis:O & M payment is intended to cover the annual operating costs of the system and the R & R payment is calculated and paid to Utilities based on the present value of future expenditures over the 50 years of the contract. Since the R & R payment is calculated and paid based on future estimates but at a fixed amount each month, there will always be differences between the amount received and the amount expended. However, payments are calculated to match total expenditures and total payments over the life of the contract. Currently, the amount of payments received for R & R exceeds the amount of expenditures required by the schedule in the contract. Utilities would rather not commingle these funds, and would like to open a new bank account that would be designated funds to be used only for R & R projects at the Fort for our own benefit and to provide assurance to the Fort that the funds for future projects are separated from the Utilities Operating Funds. Establishing a second bank account will allow an increase to departmental operational efficiencies. Financial Impact:Utilities wishes to open a new bank account at Georgia Band & Trust and to have the R & R portion of each monthly payment transferred by Finance into this new bank account. At each month Cover Memo end, Utilities will also request from Finance to have expenditures for Fort Gordon R & R projects to be transferred out of this account. Alternatives:Leave Fort Gordon R & R funds commingled with Utilities’ operating funds Recommendation:approve new bank account Funds are Available in the Following Accounts: na REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM Motion to approve a resolution authorizing the commencement of the validation process for the bonds approved by the voters in the November 3, 2015 SPLOST election. Department:Finance / Administrator Department:Finance / Administrator Caption:Motion to approve a resolution authorizing the commencement of the validation process for the bonds approved by the voters in the November 3, 2015 SPLOST election. (Approved by Finance Committee February 23, 2016) Background:In the recent SPLOST election, the voters authorized the issuance of $30,000,000 in bonds to pay for the construction of one or more of the SPLOST projects. To facilitate the issuance of bonds and to avoid delay once the Commission determines which projects it wishes to acquire or construct with bond proceeds, it is beneficial to move forward with validation of the bonds at this time and a resolution is needed to authorize the action. Analysis: Financial Impact:none at this time Alternatives:na Recommendation:approve resolution Funds are Available in the Following Accounts: na REVIEWED AND APPROVED BY: Finance. Law. Cover Memo Administrator. Clerk of Commission Cover Memo A RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION AUTHORIZING THE COMMENCEMENT OF VALIDATION PROCEEDINGS FOR ITS GENERAL OBLIGATION BONDS; AND FOR OTHER RELATED PURPOSES. WHEREAS, the Augusta-Richmond County Commission (the “Commission”), which is charged with the duties of levying taxes, contracting debts, and managing the affairs of Augusta, Georgia (the “Consolidated Government”), and the Richmond County Board of Elections, which is the Superintendent of Elections of Richmond County, called an election which was held on November 3, 2015, for the purpose of submitting to the qualified voters of Richmond County the question of whether or not a one percent sales and use tax should be reimposed; and WHEREAS, the ballots used in the election provided that if reimposition of the tax is approved by the voters, such vote shall also constitute approval of the issuance of general obligation debt of the Consolidated Government in the principal amount of $30,000,000 (the “General Obligation Debt”); and WHEREAS, at the election duly called and held on November 3, 2015, a majority of the qualified voters of Richmond County, voting in the election, voted in favor of the reimposition of the sales and use tax, which vote also constituted approval of the issuance of the General Obligation Debt; and WHEREAS, on _____________,2016, the Commission adopted, at a meeting duly called and held, a resolution entitled: A RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION DECLARING THE RESULTS OF AN ELECTION HELD ON NOVEMBER 3, 2015 TO DETERMINE THE REIMPOSITION OR NON-REIMPOSITION OF A SPECIAL ONE PERCENT SALES AND USE TAX; AND FOR OTHER RELATED PURPOSES declaring the results of the election to be in favor of the reimposition of the sales and use tax; and WHEREAS, the Consolidated Government wishes to issue, in one or more series and on one or more dates of issuance, all of the General Obligation Debt so authorized in the aggregate principal amount of $30,000,000, in the form of general obligation bonds of the Consolidated Government, and wishes to authorize the commencement of validation proceedings for such bonds; NOW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond County Commission, and it is hereby resolved by authority of the same, that the attorneys for the Consolidated Government are hereby authorized and instructed to commence validation proceedings in accordance with the requirements of Article 2 of Chapter 82 of Title 36 of the Official Code of Georgia Annotated, as amended, and to take all actions necessary to obtain an order of the Superior Court of Richmond County, Georgia validating and confirming such bonds, and that the Mayor of Augusta, Georgia is hereby authorized and directed to execute any pleadings in connection therewith. ATLANTA 5676986.1 BE IT FURTHER RESOLVED by the authority aforesaid, and it is hereby resolved by authority of the same, that it is hereby determined that, during each year in which any payment of principal or interest on such bonds comes due, the Consolidated Government will receive from the sales and use tax net proceeds sufficient to fully satisfy such liability, as indicated on Exhibit A attached hereto and made a part hereof. PASSED, ADOPTED, SIGNED, APPROVED, AND EFFECTIVE this ___ day of ___________ 2016. AUGUSTA, GEORGIA By: (SEAL) Mayor Attest: Clerk of Commission -2- ATLANTA 5676986.1 EXHIBIT A SUFFICIENCY DETERMINATION 1 Based on assumed growth rate of -0-% per year. 2 Based upon maximum interest rate of 5.00% and after deducting funded interest and expected interest earnings thereon. Year Ending December 31 Estimated Net Proceeds of Sales and Use Tax -1 Principal and Interest Requirements - 2 2016 27,900,000 450,000 2017 37,200,000 900,000 2018 37,200,000 900,000 2019 37,200,000 15,900,000 2020 37,200,000 15,450,000 2021 38,800,000 0 ATLANTA 5676986.1 STATE OF GEORGIA RICHMOND COUNTY CLERK’S CERTIFICATE I, LENA J. BONNER, Clerk of Commission, DO HEREBY CERTIFY that the foregoing pages constitute a true and correct copy of a resolution adopted by the Augusta- Richmond County Commission (the “Commission”) at an open public meeting duly called and lawfully assembled at 2:00 p.m., on the 1st day of December 2015, in connection with authorizing the commencement of validation proceedings for its general obligation bonds, the original of such resolution being duly recorded in the Minute Book of the Commission, which Minute Book is in my custody and control. I do hereby further certify that the following members of the Commission were present at such meeting: Mayor Hardie Davis, Jr. William Fennoy Dennis Williams Mary Davis Sammie Sias Bill Lockett Ben Hasan Sean Frantom Wayne Guilfoyle Marion Williams Grady Smith and that the following members were absent: and that such resolution was duly adopted by a vote of: Aye ___ Nay ___ WITNESS my hand and the official seal of Augusta, Georgia, this the 1st day of December 2015. (SEAL) Clerk of Commission ATLANTA 5676986.1 Commission Meeting Agenda 3/1/2016 2:00 PM Motion to approve a resolution declaring the results of the November 3, 2015 special purpose local option tax election results. Department:Finance / Administrator Department:Finance / Administrator Caption:Motion to approve a resolution declaring the results of the November 3, 2015 special purpose local option tax election results. (Approved by Finance Committee February 23, 2016) Background:The election law requires that the Commission adopt a resolution declare the results of the recent SPLOST vote by which a majority of the voters approved the reimposition of the special one percent sales and use tax. The Board of Election has previously adopted its resolution regarding the election which is attached to the proposed resolution. Analysis: Financial Impact:none required Alternatives:na Recommendation:approve Funds are Available in the Following Accounts: n/a REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo ATLANTA 5676984.1 A RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION DECLARING THE RESULTS OF AN ELECTION HELD ON NOVEMBER 3, 2015 TO DETERMINE THE REIMPOSITION OR NON- REIMPOSITION OF A SPECIAL ONE PERCENT SALES AND USE TAX; AND FOR OTHER RELATED PURPOSES. WHEREAS, Augusta-Richmond County Commission (the “Commission”), which is charged with the duties of levying taxes, contracting debts, and managing the affairs of Augusta, Georgia (the “Consolidated Government”), and the Richmond County Board of Elections (the “Superintendent of Elections”), which is the Superintendent of Elections of Richmond County, called an election which was held on November 3, 2015 for the purpose of submitting to the qualified voters of Richmond County the question of whether or not a special one percent sales and use tax should be reimposed; and WHEREAS, the ballots used in the election provided that if reimposition of the tax is approved by the voters, such vote shall also constitute approval of the issuance of general obligation debt of the County in the principal amount of $30,000,000 (the “General Obligation Debt”); and WHEREAS, the returns of the election were duly brought up by the Managers of such election, as required by law, and were presented to the Superintendent of Elections on its own behalf and on behalf of the Commission for consolidation and for the declaration of the result of the election; and WHEREAS, the returns of the election were received from all of the poll officers and thereupon the Superintendent of Elections canvassed, computed, and consolidated the returns of the election and concurrent with the adoption of this resolution delivered a certified copy of the consolidated return of the election to the Commission, and the result of the election was as follows: Total Voted Ballots Cast 15,600 Total Blank Votes Cast 87 Total Ballots Cast 15,687 Spoiled Ballots 0 Total number of votes cast FOR the reimpositionof a special one percent sales and use tax 9,594 Total number of votes cast AGAINST the reimpositionof a special one percent sales and use tax 6,006 NOW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond County Commission, and it is hereby resolved by authority of the same, that the election resulted in favor of the reimposition of a special one percent sales and use tax, by an affirmative vote of a majority of the qualified voters of Richmond County voting in the election held for such purpose, that the reimposition of the special one percent sales and use tax and the issuance of the General Obligation Debt have been authorized as required by law, and that the results of the election are hereby declared to be as set forth above. BE IT FURTHER RESOLVED by the authority aforesaid, and it is hereby resolved by authority of the same, that a duly certified copy of the consolidated election return of the Superintendent of Elections be attached to this resolution as Exhibit “A” and made a part hereof. PASSED, ADOPTED, SIGNED, APPROVED, AND EFFECTIVE this _____ day of ____________2016. (SEAL) AUGUSTA, GEORGIA By: Mayor Attest: Clerk of Commission -2- ATLANTA 5676984.1 STATE OF GEORGIA RICHMOND COUNTY CLERK’S CERTIFICATE I, LENA J. BONNER, Clerk of Commission, DO HEREBY CERTIFY that the foregoing pages constitute a true and correct copy of a resolution adopted by the AugustaRichmond County Commission (the “Commission”) at an open public meeting duly called and lawfully assembled at 2:00 p.m., on the _____ day of ____________2016, in connection with declaring the results of an election pertaining to the reimposition or non-reimposition of a special one percent sales and use tax, the original of such resolution being duly recorded in the Minute Book of the Commission, which Minute Book is in my custody and control. I do hereby further certify that the following members of the Commission were present at such meeting: Mayor Hardie Davis, Jr. William Fennoy Dennis Williams Mary Davis Sammie Sias Bill Lockett Ben Hasan Sean Frantom Wayne Guilfoyle Marion Williams Grady Smith and that the following members were absent: and that such resolution was duly adopted by a vote of: Aye ___ Nay ___ WITNESS my hand and the official seal of Augusta, Georgia, this the ____ day of __________2016. (SEAL) Clerk of Commission ATLANTA 5676984.1 Commission Meeting Agenda 3/1/2016 2:00 PM 11th Street Bridge over Augusta Canal- Bridge Repair & Restoration ((Bid Item –13-199) Department:Engineering Department:Engineering Caption:Motion to approve funding for Design Consultant Services Supplemental Agreement Number 2 to Civil Services, Inc. (CSI) in the amount of $50,020.50 for the 11th Street Bridge over Augusta Canal–Bridge Repair & Restoration as requested by the AED. (Approved by Engineering Services Committee February 23, 2016) Background:The 11th Street Bridge over Augusta Canal –Bridge Repair and Restoration is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. In January 2014, commission approved award of the Concept & design phases of the project. On December 1, 2015 Augusta Commission awarded Construction contract to JHC Corporation. Construction phase of roadway improvements requires resolution of utility conflicts, response to request for field information, review & approval of structural and design related various submittals, that warrants design engineer services. Analysis:In January 2014, commission approved award of design phases of the project to CSI. This supplemental agreement covers services for contractor structural and design related various submittals for review and approval, resolution of utility conflicts, response to request for field information, and periodic construction compliance inspections. Financial Impact:Funds are allowable in Project TIA funds ($24,692) and TIA Discretionary funds (25,328.50) Alternatives:1). Approve funding for Design Consultant Services Supplemental Agreement two to Civil Services, Inc. (CSI) in the amount of $50,020.50 for the 11th Street Bridge over Augusta Canal–Bridge Repair & Restoration as requested by the AED. 2). Do not approve and find alternative to complete the project and meet TIA Cover Memo project construction requirements. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Project TIA funds ($24,692) and TIA Discretionary funds (25,328.50) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Augusta-Richmond County, Georgia Bridge Repair and Restoration BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is set up and authorized to CPB#371-041110-T13041224 for Supplemental Agreement Number Two in the amount of $50,020.50 on the 11th Street Bridge Rehabilitation over the Augusta Canal with Civil Services, Inc. Funding is available in the project TIA account $($24,692) and TIA Discretionary ($25,328.50). Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. 80,000$ 64,500$ TIA Construction 469,154$ SPLOST VI 402,580$ TIA Construction 24,692$ TIA Discretionary 25,329$ 1,066,255$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Hardie Davis, Jr., Mayor CPB#371-041110-T13041224 CAPITAL PROJECT BUDGET 11th Street Bridge over the Augusta Canal TIA Design TIA Discretionary Change Number Two Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1 of 2 11.10.2015 Augusta-Richmond County, Georgia Bridge Repair and Restoration CPB#371-041110-T13041224 CAPITAL PROJECT BUDGET 11th Street Bridge over the Augusta Canal Change Number Two Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB TIA Funds Design (80,000)$ (80,000)$ 235-04-1110-5212115/XXXXXX TIA Discretionary Funds (64,500)$ (25,329)$ (89,829)$ 235-04-1110-5414110/XXXXXX TIA CONSTRUCTION (469,154)$ (24,692)$ (493,846)$ SPLOST VI BRIDGES (402,580)$ (402,580)$ TOTAL SOURCES: (1,016,234)$ (50,021)$ (1,066,255)$ USE OF FUNDS ENGINEERING 235-04-1110-5212115/XXXXXXX 144,500$ 25,329$ 169,829$ TIA CONSTRUCTION 371-041110-5414210-T14041224 871,734$ 24,692$ 896,426$ TOTAL USES:1,016,234$ 24,692$ 1,066,255$ 2 of 2 11.10.2015 (SA02 – For changes greater than $20,000) April 2010 AUGUSTA-RICHMOND COUNTY AUGUSTA, GA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 371-041110-T13041224 Supplemental Agreement Number: 2 Purchase Order Number: P242178 WHEREAS, We, Civil Services, Inc, Consultant, entered into a contract with Augusta-Richmond County on 1/21/2014, for engineering design services associated with the 11th St. Bridge over the Augusta Canal, Bid #13-199, File Reference No.14-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering Construction Services It is agreed that as a result of the above described modification the contract amount is increased by $50,020.50 from $144,311.62to a new total of $194,332.12. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Civil Services, Inc, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2016 RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Honorable Hardie Davis, Jr., Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks By: C. Morse Date: September 28, 2015 Rehabilatation of 11th Street Bridge over Augusta Canal TRAVEL COSTS Detail Construction Services Breakdown $155.00 $150.50 $110.00 $66.00 $170.00 $140.00 $125.00 $93.83 $140.75 $65.00 Date: January 5, 2016 ACTIVITY DESCRIPTION Qu a n t i t y T O T A L TA S K M A N - HO U R S LA B O R C O S T PE R T A S K N o . o f T r i p s U n i t C o s t TO T A L TR A V E L CO S T S Task 1 - Engineering Services During Construction Task 1.1 - Kick-Off Meeting 1 4 4 8 1,222.00$ 1 352.25$ 352.25$ 1,574.25$ Task 1.2 - Shop Drawings Review 1 2 48 12 62 9,574.00$ 1 -$ -$ 9,574.00$ Task 1.3 - Respond to RFI's 1 2 60 24 32 118 16,364.00$ 1 -$ -$ 16,364.00$ Task 1.4 - Site Visit (Sr. Engineer)1 60 12 72 11,070.00$ 4 352.25$ 1,409.00$ 12,479.00$ Task 1.5 - Conduct Team Meetings 1 60 60 9,030.00$ 1 -$ -$ 9,030.00$ Task 1.6 - Pre-Bid Meeting 1 2 2 4 611.00$ 1 388.25$ 388.25$ 999.25$ Subtotal 50,020.50$ Task 2 – Construction Observation Task 2.1 - Construction Observation 1 480 48 528 51,794.40$ -$ 51,794.40$ Task 2.2 - 1 0 -$ -$ -$ Task 2.3 - 1 0 -$ -$ -$ TOTALS 234 0 24 56 0 0 480 48 0 852 99,665.40$ 2,149.50$ 101,814.90$ LABOR Hourly Rate Number of Man-hours En g i n e e r Pr o j e c t M a n a g e r Se n i o r E n g i n e e r Of f i c e A d m i n i s t r a t o r Sr . I n s p e c t o r As s o c i a t e A r c h i t e c t Sr . A r c h i t e c t CA D D D e s i g n e r TASK COSTS Sr . I n s p e c t o r Pr e m i u m T i m e Pr o j e c t A d m i n i s t r a t o r 11th St Bridge Page 6 of 7 P:\014 Projects\1431-0501 Old Waynesboro Bridge Replacement\Docs\Waynesboro SDC Fee 01-05-2016.xlsx Commission Meeting Agenda 3/1/2016 2:00 PM AED - Stormwater SOP –Draft Department:Engineering Department:Engineering Caption:Motion to approve Stormwater Standard Operations Procedures (SOP) Manual, as requested by AED. (Approved by Engineering Services Committee February 23, 2016) Background:Augusta Commission approved as part of Ordinance No. 7498 to establish and implement a Standard Operations Procedure (SOP) for field, key office, and administrative activities. Analysis:AED is prepared to follow the proposed SOP once approved by the Commission. During the first year there may be minor adjustments to the SOP. AED recommends Commission approval if the adjustments are 20% or more, and/or considered major. Financial Impact:N/A Alternatives:1) Approve 2) Do not approve and revise. Recommendation:Approve alternative one Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo STANDARD OPERATION PROCEDURES FOR STORMWATER PROGRAM Augusta, GA Engineering Department 535 Telfair Street, Bldg 4000 Augusta, Georgia 30901 (706) 796-5040 www.augustaga.gov/stormwater January 2016 TABLE OF CONTENTS Title Page i PART A: OPERATIONS AND MAINTENANCE INTRODUCTION Background ................................................................................................................................................ Purpose ....................................................................................................................................................... Layout ...................................................................................................................................................... v Maintenance Results ................................................................................................................................ v Water Quality Results ........................................................................................................................... v Infrastructure Maintenance Results ....................................................................................................... v I. VEGETATED FACILITIES ........................................................................................................ 1 Bio-filtration Swales ................................................................................................................................ 1 Maintenance Results ............................................................................................................................. 1 Inspection .............................................................................................................................................. 1 Cleaning ................................................................................................................................................ 2 Vegetation Management ....................................................................................................................... 2 Repairs .................................................................................................................................................. 2 Filter Strips ............................................................................................................................................... 3 Maintenance Results ............................................................................................................................. 3 Inspection .............................................................................................................................................. 3 Cleaning ................................................................................................................................................ 3 Vegetation Management ....................................................................................................................... 4 Repairs .................................................................................................................................................. 4 Rain Gardens ............................................................................................................................................ 5 Maintenance Results ............................................................................................................................. 5 Inspection .............................................................................................................................................. 5 Mosquito Control .................................................................................................................................. 5 Cleaning ................................................................................................................................................ 5 Material Handling ................................................................................................................................. 6 Vegetation Management ....................................................................................................................... 6 Repairs .................................................................................................................................................. 6 Detention Ponds/Facility .......................................................................................................................... 7 Maintenance Results ............................................................................................................................. 7 Inspection .............................................................................................................................................. 7 Mosquito Control .................................................................................................................................. 7 Cleaning ................................................................................................................................................ 8 Material Handling ................................................................................................................................. 8 Vegetation Management ....................................................................................................................... 8 Repairs .................................................................................................................................................. 8 Goat Ponds ............................................................................................................................................... 9 Maintenance Results ............................................................................................................................. 9 Inspection .............................................................................................................................................. 9 Cleaning ................................................................................................................................................ 9 Vegetation Management ..................................................................................................................... 10 TABLE OF CONTENTS (cont’d) Title Page ii Infiltration Facilities............................................................................................................................... 11 Maintenance Results ........................................................................................................................... 11 Inspection ............................................................................................................................................ 11 Cleaning .............................................................................................................................................. 12 Materials Handling .............................................................................................................................. 12 Vegetation Management ..................................................................................................................... 12 Repairs ................................................................................................................................................ 12 Wet Bio-filtration Ponds, Swales, and Treatment Wetlands .................................................................. 13 Maintenance Results ........................................................................................................................... 13 Inspection ............................................................................................................................................ 13 Cleaning .............................................................................................................................................. 13 Vegetation Management ..................................................................................................................... 14 Repairs ................................................................................................................................................ 14 Drainage Ditches .................................................................................................................................... 15 Maintenance Results ........................................................................................................................... 15 Inspection ............................................................................................................................................ 15 Mosquito Control ................................................................................................................................ 15 Cleaning .............................................................................................................................................. 15 II. STORMWATER STRUCTURES .............................................................................................. 17 Catch Basins and Curb Inlets ................................................................................................................. 17 Maintenance Results ........................................................................................................................... 17 Inspection ............................................................................................................................................ 18 Cleaning .............................................................................................................................................. 18 Safety .................................................................................................................................................. 18 Materials Handling .............................................................................................................................. 18 Repairs ................................................................................................................................................ 18 Debris Barriers/Trash Racks .................................................................................................................. 19 Maintenance Results ........................................................................................................................... 19 Inspection ............................................................................................................................................ 19 Cleaning .............................................................................................................................................. 20 Repairs ................................................................................................................................................ 20 Energy Dissipaters ................................................................................................................................. 21 Maintenance Results ........................................................................................................................... 21 Inspection ............................................................................................................................................ 21 Cleaning .............................................................................................................................................. 21 Repairs ................................................................................................................................................ 21 Manholes ................................................................................................................................................ 22 Maintenance Results ........................................................................................................................... 22 Inspection ............................................................................................................................................ 22 Cleaning .............................................................................................................................................. 22 Safety .................................................................................................................................................. 22 Materials Handling .............................................................................................................................. 23 Repairs ................................................................................................................................................ 23 TABLE OF CONTENTS (cont’d) Title Page iii Flow Control Structures/Flow Restrictors ............................................................................................. 24 Maintenance Results ........................................................................................................................... 24 Inspection ............................................................................................................................................ 24 Cleaning .............................................................................................................................................. 24 Safety .................................................................................................................................................. 24 Materials Handling .............................................................................................................................. 24 Repairs ................................................................................................................................................ 25 Storm Sewer/Drain Pipe......................................................................................................................... 26 Maintenance Results ........................................................................................................................... 26 Inspection ............................................................................................................................................ 26 Cleaning .............................................................................................................................................. 26 Safety .................................................................................................................................................. 27 Materials Handling .............................................................................................................................. 27 Repairs ................................................................................................................................................ 27 Underground Detention Systems ........................................................................................................... 28 Maintenance Results ........................................................................................................................... 28 Inspection ............................................................................................................................................ 28 Cleaning .............................................................................................................................................. 28 Safety .................................................................................................................................................. 28 Materials Handling .............................................................................................................................. 29 Repairs ................................................................................................................................................ 29 III. RIGHTS-OF-WAY ...................................................................................................................... 30 Principle Arterials Streets/Roadways (Primary) .................................................................................... 30 Maintenance Results ........................................................................................................................... 30 Inspection ............................................................................................................................................ 30 Cleaning .............................................................................................................................................. 30 Safety .................................................................................................................................................. 31 Materials Handling .............................................................................................................................. 31 Repairs ................................................................................................................................................ 31 Minor Arterials Streets/Roadways (Secondary) .................................................................................... 32 Maintenance Results ........................................................................................................................... 32 Inspection ............................................................................................................................................ 32 Cleaning .............................................................................................................................................. 32 Safety .................................................................................................................................................. 33 Materials Handling .............................................................................................................................. 33 Repairs ................................................................................................................................................ 33 Industrial/Commercial Collector Streets/Roadways .............................................................................. 34 Maintenance Results ........................................................................................................................... 34 Inspection ............................................................................................................................................ 34 Cleaning .............................................................................................................................................. 34 Safety .................................................................................................................................................. 35 Materials Handling .............................................................................................................................. 35 Repairs ................................................................................................................................................ 35 TABLE OF CONTENTS (cont’d) Title Page iv Residential Local Streets/Roadways ...................................................................................................... 36 Maintenance Results ........................................................................................................................... 36 Inspection ............................................................................................................................................ 36 Cleaning .............................................................................................................................................. 36 Safety .................................................................................................................................................. 37 Materials Handling .............................................................................................................................. 37 Repairs ................................................................................................................................................ 37 IV. MISCELLANEOUS ITEMS ...................................................................................................... 38 Fences and Gates.................................................................................................................................... 38 Maintenance Results ........................................................................................................................... 38 Inspection ............................................................................................................................................ 38 Repairs ................................................................................................................................................ 38 Access Roads and Easements ................................................................................................................ 39 Maintenance Results ........................................................................................................................... 39 Inspection ............................................................................................................................................ 39 Cleaning .............................................................................................................................................. 39 Vegetation Management ..................................................................................................................... 39 Repairs ................................................................................................................................................ 39 Street Sweeping...................................................................................................................................... 40 Maintenance Results ........................................................................................................................... 40 Inspection ............................................................................................................................................ 40 Cleaning .............................................................................................................................................. 40 Materials Handling .............................................................................................................................. 40 V. REPAIR/REPLACEMENT ACTIVITIES ............................................................................... 41 Installation, Repair, and Replacement of Enclosed Drainage Systems .................................................. 41 Maintenance Results ........................................................................................................................... 41 Cleaning .............................................................................................................................................. 41 PART B: FINANCE AND PERSONNEL…………………………………………………………....42 APPENDICES A – LIST OF GOAT PONDS B – MAP OF ROADS TO BE MOWED LIST OF FIGURES Figure Page Figure 1. Augusta, Georgia Water System. ................................................................................................ i Figure 2. Map of Augusta, Georgia Watersheds........................................................................................ ii Figure 3. Stormwater System components. .............................................................................................. iii Figure 4. Photograph of a typical Bio-filtration Swale. ............................................................................. 1 Figure 5. Photograph of a typical Filtration Strip. ..................................................................................... 3 Figure 6. Photograph of a typical Rain Garden. ........................................................................................ 5 Figure 7. Photograph of a typical Detention Facility. ................................................................................ 7 Figure 8. Photograph of a typical Goat Pond. ............................................................................................ 9 Figure 9. Photograph of a typical Infiltration Facility. ............................................................................ 11 Figure 10. Photograph of a typical bio-filtration facility. ........................................................................ 13 Figure 11. Photograph of a typical drainage ditch. .................................................................................. 15 Figure 12. Photograph of typical catch basins and curb inlets. ............................................................... 17 Figure 13. Photograph of a typical trash rack and debris barrier. ............................................................ 19 Figure 14. Photograph of a typical energy dissipater. ............................................................................. 21 Figure 15. Photograph of a typical manhole. ........................................................................................... 22 Figure 16. Photograph of a typical flow control structure. ...................................................................... 24 Figure 17. Photograph of a pipe. .............................................................................................................. 26 Figure 18. Diagram of a typical underground detention system. ............................................................. 28 Figure 19. Typical principal arterial. ....................................................................................................... 30 Figure 20. Typical minor arterial. ............................................................................................................ 32 Figure 21. Typical collector street. .......................................................................................................... 34 Figure 22. Typical residential street......................................................................................................... 36 Figure 23. Typical fence/gate. ................................................................................................................. 38 Figure 24. Typical fence/gate. ................................................................................................................. 39 Figure 25. Typical street sweeper. ........................................................................................................... 40 Figure 26. Replacement project. .............................................................................................................. 41 INTRODUCTION Background Augusta, Georgia is a consolidated government (city and county) that is 306 square miles in area and has a population of approximately 200,000 with urban, suburban, and rural characteristics. Augusta’s stormwater program is a subsystem of the County’s Water System as shown in Figure 1. One of its many functions through Augusta Engineering Department (AED) is planning, design, construction, and maintenance of stormwater infrastructure systems. Augusta’s stormwater system is divided into nine (9) watersheds. These watersheds are Rae’s Creek, Rocky Creek, Butler Creek, Rock Creek, Oates Creek, Spirit Creek, Little Spirit Creek, McBean Creek, and Augusta Canal/Phinizy Swamp. Figure 2 shows a map of the various watersheds in Augusta, Georgia. All stormwater systems are made up of several components as shown in Figure 3. All of these components, whether they be publicly or privately-owned and operated roads, parking lots, residential developments, commercial or industrial developments, or school facilities are included in Augusta’s storm sewer system. Currently, Augusta’s stormwater system consists of approximately 35,000 structures, 900 miles of ditches, 938 detention and retention ponds, and 600 miles of underground storm sewer pipes. These components eventually discharge into ‘waters of the state’ which are our streams, creeks, rivers, lakes, wetlands, and groundwater. Under the Federal Clean Water Act (FCWA) and in compliance with the Environmental Protection Agency (EPA) NPDES Phase I Permit ‘waters of the state’ are to be protected from contamination. This in turn protects the environment. One way to protect ‘waters of the state’ is to provide the proper maintenance of stormwater system components. It is the responsibility of Augusta, GA to ensure that components of the stormwater system are properly maintained and operated. The County is responsible for those components that are located within the right-of-way, such as curbs and gutters, conveyance pipes, manholes, catch basins, and roadside ditches. Detention and retention ponds are also components the County is responsible for. Maintenance activities of Augusta stormwater system components are also divided into nine (9) watersheds as shown in Figure 2. Each watershed consists of an Engineering Maintenance Coordinator. These individuals manage and coordinate all maintenance and repair activities in their respective watersheds. This includes managing, scheduling, and assigning of various on-call contracts and in-house maintenance crews work orders (See Table 1). These individuals are also responsible for routine inspections and citizen complaints. Purpose This manual is intended to help, both public and private operators, meet the requirements for proper maintenance and operation of the various storm sewer system components. Proper maintenance will help to assure that:  Storm sewer facilities operate as they were designed;  Storm sewer systems are cleaned of the pollutants that they trap, such as sediment and oils, so that storm sewer systems are not overwhelmed and in so doing become pollutant sources;  Pollutant sources are removed, or minimized, prior to entering the storm sewer system. i Figure 1. Augusta, Georgia Water System. ii Figure 2. Map of Augusta, Georgia Watersheds iii Figure 3. Stormwater System components. iv NO . RA E ' S C R E E K W A T E R S H E D RO C K Y C R E E K W A T E R S H E D BU T L E R C R E E K W A T E R S H E D RO C K C R E E K W A T E R S H E D OA T E S C R E E K W A T E R S H E D SP I R I T C R E E K W A T E R S H E D LIT T L E S P I R I T C R E E K W A T E R S H E D MC B E A N C R E E K W A T E R S H E D AU G U S T A C A N A L / P H I N I Z Y SW A M P W A T E R S H E D 1 2 En g i n e e r i n g M a i n t e n a n c e Co o r d i n a t o r I En g i n e e r i n g M a i n t e n a n c e Co o r d i n a t o r I En g i n e e r i n g M a i n t e n a n c e Co o r d i n a t o r I En g i n e e r i n g M a i n t e n a n c e Co o r d i n a t o r I En g i n e e r i n g M a i n t e n a n c e Co o r d i n a t o r I En g i n e e r i n g M a i n t e n a n c e Co o r d i n a t o r I En g i n e e r i n g M a i n t e n a n c e Co o r d i n a t o r I En g i n e e r i n g M a i n t e n a n c e Co o r d i n a t o r I En g i n e e r i n g M a i n t e n a n c e Co o r d i n a t o r I NO . RA E ' S C R E E K W A T E R S H E D RO C K Y C R E E K W A T E R S H E D BU T L E R C R E E K W A T E R S H E D RO C K C R E E K W A T E R S H E D OA T E S C R E E K W A T E R S H E D SP I R I T C R E E K W A T E R S H E D LIT T L E S P I R I T C R E E K W A T E R S H E D MC B E A N C R E E K W A T E R S H E D AU G U S T A C A N A L / P H I N I Z Y SW A M P W A T E R S H E D 1 2 On - C a l l V e g e t a t i o n a n d R O W Mo w i n g C o n t r a c t o r - 1 On - C a l l V e g e t a t i o n a n d R O W Mo w i n g C o n t r a c t o r - 2 On - C a l l V e g e t a t i o n a n d R O W Mo w i n g C o n t r a c t o r - 3 On - C a l l V e g e t a t i o n a n d R O W Mo w i n g C o n t r a c t o r - 4 On - C a l l V e g e t a t i o n a n d R O W Mo w i n g C o n t r a c t o r - 5 On - C a l l V e g e t a t i o n a n d R O W Mo w i n g C o n t r a c t o r - 6 On - C a l l V e g e t a t i o n a n d R O W Mo w i n g C o n t r a c t o r - 7 On - C a l l V e g e t a t i o n a n d R O W Mo w i n g C o n t r a c t o r - 8 On - C a l l V e g e t a t i o n a n d R O W Mo w i n g C o n t r a c t o r - 9 3 On - C a l l C o n c r e t e R e p a i r Co n t r a c t o r - 1 On - C a l l C o n c r e t e R e p a i r Co n t r a c t o r - 2 On - C a l l C o n c r e t e R e p a i r Co n t r a c t o r - 3 On - C a l l C o n c r e t e R e p a i r Co n t r a c t o r - 4 On - C a l l C o n c r e t e R e p a i r Co n t r a c t o r - 5 On - C a l l C o n c r e t e R e p a i r Co n t r a c t o r - 6 On - C a l l C o n c r e t e R e p a i r Co n t r a c t o r - 7 On - C a l l C o n c r e t e R e p a i r Co n t r a c t o r - 8 On - C a l l C o n c r e t e R e p a i r Co n t r a c t o r - 9 4 On - C a l l E a s e m e n t a n d P o n d Cle a n i n g / C l e a r i n g C o n t r a c t o r - 1 On - C a l l E a s e m e n t a n d P o n d Cle a n i n g / C l e a r i n g C o n t r a c t o r - 2 On - C a l l E a s e m e n t a n d P o n d Cle a n i n g / C l e a r i n g C o n t r a c t o r - 3 On - C a l l E a s e m e n t a n d P o n d Cle a n i n g / C l e a r i n g C o n t r a c t o r - 4 On - C a l l E a s e m e n t a n d P o n d Cle a n i n g / C l e a r i n g C o n t r a c t o r - 5 On - C a l l E a s e m e n t a n d P o n d Cle a n i n g / C l e a r i n g C o n t r a c t o r - 6 On - C a l l E a s e m e n t a n d P o n d Cle a n i n g / C l e a r i n g C o n t r a c t o r - 7 On - C a l l E a s e m e n t a n d P o n d Cle a n i n g / C l e a r i n g C o n t r a c t o r - 8 On - C a l l E a s e m e n t a n d P o n d Cle a n i n g / C l e a r i n g C o n t r a c t o r - 9 5 6 NO . RA E ' S C R E E K W A T E R S H E D RO C K Y C R E E K W A T E R S H E D BU T L E R C R E E K W A T E R S H E D RO C K C R E E K W A T E R S H E D OA T E S C R E E K W A T E R S H E D SP I R I T C R E E K W A T E R S H E D LIT T L E S P I R I T C R E E K W A T E R S H E D MC B E A N C R E E K W A T E R S H E D AU G U S T A C A N A L / P H I N I Z Y SW A M P W A T E R S H E D 2 3 4 5 6 7 Do w n t o w n M a i n t . C r e w 8 Off i c e r & I n m a t e C r e w - 1 Off i c e r & I n m a t e C r e w - 2 Of f i c e r & I n m a t e C r e w - 3 Off i c e r & I n m a t e C r e w - 4 Off i c e r & I n m a t e C r e w - 5 Of f i c e r & I n m a t e C r e w - 6 Off i c e r & I n m a t e C r e w - 7 Off i c e r & I n m a t e C r e w - 8 Of f i c e r & I n m a t e C r e w - 9 On - C a l l T r e e C o n t r a c t o r - 1 On - C a l l T r e e C o n t r a c t o r - 2 On - C a l l T r e e C o n t r a c t o r - 3 MA I N T E N A N C E M A N A G E M E N T Ma i n t e n a n c e C o o r d i n a t o r M a n a g e r Wo r k O r d e r / W o r k R e q u e s t A n a l y s t Ex i s t i n g V A C - C O N C r e w Ex i s t i n g P o t h o l e / P a v i n g On - C a l l A s p h a l t C o n t r a c t o r - 1 On - C a l l A s p h a l t C o n t r a c t o r - 2 Ex i s t i n g T r e e C r e w - 1 Pro p o s e d T r e e C r e w - 2 On - C a l l V A C - C O N S e r v i c e s - 1 On - C a l l V A C - C O N S e r v i c e s - 2 ON - C A L L C O N T R A C T O R S CO U N T Y M A I N T E N A N C E C R E W S Ex i s t i n g C o n c r e t e C r e w - 1 Pr o p o s e d C o n c r e t e C r e w - 2 Ex i s t i n g G r a d i n g & D r a i n a g e C r e w - 1 Pr o p o s e d G r a d i n g & D r a i n a g e C r e w - 2 Ta b l e 1 – St o r m w a t e r M a i n t e n a n c e W o r k M a t r i x v Along with keeping a site from flooding, properly maintained storm sewers can help reduce surface water and groundwater pollution. Most sites have some type of stormwater control component designed to limit the environmental and flooding damage caused by stormwater runoff. These components require labor intensive maintenance as described in this document. It is the overall intent of the County to at least conduct yearly inspections of storm sewer facilities, preferably late spring/early summer to allow maintenance to occur late summer, prior to the fall rainy season. Layout The manual describes various storm sewer system components and the general maintenance activities required for it. For each component or activity this manual will:  Briefly describe the component type, e.g. facility or activity.  List the water quality and non-water quality result of each facility or activity.  List the Best Management Practices (BMP’s) needed to meet the water quality and general maintenance requirements. Additional information may be found in other manuals, such as the Georgia Stormwater Management Manual, and the Manual for Erosion and Sediment Control in Georgia. Maintenance is performed as a means to obtain specific results. The maintenance results, as listed below, are specified for each drainage feature or activity. They include maintaining performance and appearance of the facility, and the need to prevent maintenance work itself from becoming a pollutant source or damaging habitat. Maintenance Results (MR1-MR10) Water Quality Results MR-1 Avoid or minimize sediment and pollutant discharges from the work area. MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-3 Avoid or minimize vegetation removal. MR-4 Preserve native vegetation. Infrastructure Maintenance Results MR-5 Protect public safety and health. MR-6 Prevent catastrophe infrastructure failures. MR-7 Maintain and/or restore the intended infrastructure function. MR-8 Prevent and/or reduce flooding. MR-9 Protect infrastructure. MR-10 Meet public expectations for aesthetics. Storm sewer facility refers to specific drainage features, such as catch basins, pipes, ditches, ponds, biofiltration swales, and infiltration systems. Activities refer to maintenance tasks associated with operating and maintaining stormwater facilities such as vegetation management and small repair projects. 1 I. VEGETATED FACILITIES Bio-filtration Swales Bio-filtration swales use grass or other dense vegetation to filter sediment and oily materials out of stormwater. Usually they look like flat-bottomed channels with grass growing in them. Swales are stormwater treatment devices that must be properly maintained to sustain pollutant removal capacity. Figure 4. Photograph of a typical Bio-filtration Swale. Maintenance Results MR-1 Avoid or minimize sediment and pollutant discharges from the surrounding area. MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-7 Maintain or restore the intended infrastructure function. MR-10 Meet public expectations for aesthetics. Inspection Swales are easy to inspect and need to be well maintained to treat stormwater. Make frequent visual inspections, at least once every 6 months and after storm events of equal to or greater than 1.2 inch rainfall within 24 hours, for problems such as channeling flow, rills, bare ground, sediment accumulation, oily material, and debris. Maintain adequate grass growth and eliminate bare spots.  Identify and remove pollutant sources that are discharging to the swale.  Maintain access to inlet and outlet structures for pollutant removal, and to grass swale for mowing and noxious weed removal. 2 Cleaning  Remove leaves, litter, sediment, oily materials, and grass cuttings when mowing or at anytime that it is observed in the swale as this can cause blockage of inlets and outlets.  Clear inlets, outlets, curb cuts, and level spreaders of debris to prevent blockage of stormwater flow.  Use a rake and shovel to remove, by hand, sediment accumulations greater than 3-inches thick that cover grass areas; avoid vegetation removal. Reseed bare areas if necessary. Vegetation Management  Mow to keep grass at the maximum height (6-inches). Mow to no less then 4-inches in height and a minimum of four cuttings per year. Remove clippings from the swale.  If a swale has an underdrain system, vehicular traffic (other than grass mowing equipment) on the swale bottom is to be avoided to prevent damage to the underdrain pipes.  Preserve healthy vegetation or reestablish vegetation where needed. Seed bare spots.  Use appropriate BMP’s to cover bare soils. BMP’s include hydro-seeding or mulches. Repairs  Often swales have problems due to flooding or erosion. Where possible, correct the underlying problem before trying to repair the symptom.  Level spreaders must be in proper working order for swales to function properly. Where level spreaders are damaged, sunken, or bypassed by erosion, repair them to design standards.  If there is a problem with grass dying due to the swale being flooded during the wet season, there are two options: convert the swale vegetation to a rain garden. 3 Filter Strips Filter strips are linear strips of grass that remove sediment and oils from stormwater by filtering it. Stormwater is treated as it runs across the filter. Usually, filter strips are placed along the edge of linear paved areas, such as parking lots and roads. Figure 5. Photograph of a typical Filtration Strip. Maintenance Results MR-1 Avoid or minimize sediment and pollutant discharges from the area. MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-7 Maintain or restore the intended infrastructure function. MR-10 Meet public expectations for aesthetics. Inspection Filter strips are easy to inspect and need to be well maintained to treat stormwater. Make visual inspections at least every 6 months for problems such as channeling flow, rills, bare ground, oily material, and debris. Cleaning  Clear inlets and outlets to prevent blockage.  Remove litter when mowing or litter accumulates.  Use a rake and/or shovel to remove sediment and debris accumulations greater than 3-inches thick that cover grass areas; avoid vegetation removal. Remove sediment and re-level the slope to an even surface so that water spreads and does not form channels. Reseed bare areas. 4 Vegetation Management  Mow to keep grass at the optimum height (6-inches). Mow to no less than 4-inches in height and a minimum of four cutting per year.  Remove clippings from the treatment area. They may be spread elsewhere on site where they will not reenter the stormwater facility.  Preserve healthy vegetation or reestablish vegetation where needed. Seed bare spots. Use appropriate BMP’s to cover bare soils. BMP’s include hydroseeding or mulches.  Storm sewer facilities are, in effect, water body buffers where pesticides and fertilizers are not to be used. See Vegetation Management in Storm Sewer Systems for more information. Repairs  Where possible, correct the underlying problem before trying to repair the symptom.  The flow spreader must be level and spread flow evenly across the filter strip. Immediately repair any defects in the flow spreader.  If ruts develop, fill them with coarse soil, level the surface and reseed. 5 Rain Gardens A rain garden is a shallow depression that is planted with deep-rooted native plants and grasses. The garden should be positioned near a runoff source like a downspout, driveway or at the lowest point of parcel/property to capture rainwater runoff and stop the water from reaching the stormwater system. Figure 6. Photograph of a typical Rain Garden. Maintenance Results MR-1 Avoid or minimize sediment and pollutant discharges from the area. MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-7 Maintain or restore the intended infrastructure function. MR-10 Meet public expectations for aesthetics. Inspection  Inspect sites following major rainfall events for erosion for erosion and flooding.  Inspect rain garden for dead or dying vegetation, and replace as needed. Mosquito Control  Mosquito control will inspect and spray ponds on an as needed basis, and before maintenance begins. Cleaning  Remove litter when litter accumulates.  Remove sediment when it accumulates to 10 percent of the designed rain garden depth. Sediment removal should be undertaken during the summer months (drier time of the year). 6 Material Handling  Disposal of waste, e.g. sediment or standing water, from the maintenance of these facilities shall be conducted in accordance with federal, state, and local regulations. Vegetation Management  Prune and weed swale to maintain appearance.  Replace mulch as needed. Repairs  Replace plants as needed.  Replace mulch as needed. 7 Detention Ponds/Facility Detention pond facilities are designed to hold and slowly release stormwater by use of a pond and a specially designed control structure. Styles vary greatly from well-manicured to natural appearing. Generally, native vegetation is preferred for reduced maintenance and enhance wildlife habitat. Some facilities are designed to appear as natural water bodies or are in a park- like setting. Figure 7. Photograph of a typical Detention Facility. Maintenance Results MR-1 Avoid or minimize sediment and pollutant discharges from the work area. MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-3 Avoid or minimize vegetation removal. MR-7 Maintain or restore the intended infrastructure function. MR-8 Prevent or reduce flooding. MR-10 Meet public expectations for aesthetics. Inspection  Facilities should be inspected, at a minimum, once a year. Inspect the facility for litter, dead vegetation, invasion of trees and noxious weeds, accumulated sediment, oil and other pollutants. Structural BMPs should also be inspected (i.e., outlet and inlet structures, pond berms, etc.) for functionality. Identify pollutant sources to the facility. Mosquito Control  Mosquito control will inspect and spray ponds on an as needed basis, and before maintenance begins. 8 Cleaning  Remove litter when litter accumulates.  Remove any pollutants greater in volume then a surface sheen.  Remove trees and noxious weeds that are growing within the pond, on side slopes/berms, or within the emergency overflow area.  Remove sediment when it accumulates to 10 percent of the designed pond depth. Sediment removal should be undertaken during the summer months (drier time of the year). Ponds are not to be altered from the original approved design without prior permission from Augusta Engineering Department. Material Handling  Disposal of waste, e.g. sediment or standing water, from the maintenance of these facilities shall be conducted in accordance with federal, state, and local regulations. Vegetation Management  Mow, or weed trim, vegetation to match surrounding area or sustain any other intended use of the facility, such as wildlife habitat or recreation area.  Use mechanical methods to control weeds. Pesticides, herbicides and fertilizers are not to be used in stormwater control facilities.  Trees are not allowed to grow in the pond, on emergency overflows, or on berms. Trees can block flows and roots can lead to berm failure.  Trees and shrubbery may be allowed to grow around the perimeter of the pond unless growth interferes with the facility function or maintenance activities. Repairs  Repair and seed bare areas. Repair eroded slopes when rills form. Use cover BMP’s on exposed soils.  Repair Structural BMPs. Special Note: If berms or dams show signs of settlement or sinkholes, serious problems may be occurring. Consult a licensed professional engineer to determine the cause of the settlement or sinkhole. Spillway areas should be completely covered by minimum of 12-inches of rock. Design modifications to any storm sewer facility cannot be made without prior approval from the Augusta Engineering Department. 9 Goat Ponds Detention ponds are identified by AED. A list of goat ponds is presented in Appendix A. Goats are used to control vegetation. Goats are examined by a Veterinarian to ensure that they healthy. Goats are required to be microchipped, dewormed, and vaccinated for rabies and clostridium perfringens types C and D, and tetanus (CDT). They also receive teeth and foot care. This ensures that all goats are accounted for and receive good health care. Figure 8. Photograph of a typical Goat Pond. Maintenance Results MR-3 Avoid or minimize vegetation removal. MR-7 Maintain or restore the intended infrastructure function. MR-8 Prevent or reduce flooding. MR-10 Meet public expectations for aesthetics. Inspection  AAS initially goes out and check the security of the pond. If pond is not secured AED is notified to make repairs necessary for security of the goats in the pond.  Facilities should be inspected, at a minimum, once a year. Inspect the facility for litter, dead vegetation, invasion of trees, and noxious weeds. Cleaning  Place goats in ponds when vegetation exceeds 18 inches.  AED is responsible for ensuring that the goats have water on a daily basis, and checking the progress vegetation eating.  Once the vegetation has been eaten to a depth acceptable by AED, AAS is then responsible for moving the goats to the next goat pond. 10 Vegetation Management  Place goats in ponds when vegetation exceeds 18 inches. 11 Infiltration Facilities (Forebays/Basins/Ponds/Trenches) Infiltration facilities dispose of water by holding it in an area where it can soak into the ground. These are open facilities that may either drain rapidly and have grass bases, or have perpetual ponds where water levels rise and fall with stormwater flows. Infiltration facilities may be designed to handle all of the runoff from an area or they may overflow and bypass larger storms. Since the facility is designed to pass water into the ground, generally after passing through a sediment trap/manhole, anything that can cause the base to clog will reduce the performance and is a large concern. Generally, infiltration basins are managed like detention ponds, but with greater emphasis on maintaining the capacity to infiltrate stormwater. Figure 9. Photograph of a typical Infiltration Facility. Maintenance Results MR-1 Avoid or minimize sediment and pollutant discharges from the area. MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-3 Avoid or minimize vegetation removal. MR-7 Maintain or restore the intended infrastructure function. MR-8 Prevent or reduce flooding. MR-10 Meet public expectations for aesthetics. Inspection  During the first year after construction, the sediment trap facility shall be monitored after every large storm equal to or greater that 1.2-inch within a 24 hour rainfall event and quarterly from September 1 through May 31 to ensure the facility is draining as intended.  Check once per year after a rainstorm to see if the facility is draining as intended. Inspect all features of the facility annually.  A thorough inspection of the observation points should be made if there is a decrease in retention basin capacity. Inspection points can include monitoring ports built into the base of the facility and water table depth monitoring wells. Water levels in these inspection points can 12 provide information about the performance of the facility. It will probably require a Georgia licensed professional engineer to interpret the information.  Identify and remove pollutant sources to the facility. Inspect the facility for oil and other pollutants and remove any pollutants greater in volume than a surface sheen. Cleaning  Trash is to be removed as it accumulates.  Remove sediment when it accumulates to 4-inches or if the facility does not drain between storms or meet 90 percent of design capabilities.  If the facility has a sediment trap/manhole, clean out the sediment when one-half foot accumulates. Materials Handling  Disposal of waste from maintenance of drainage facilities shall be conducted in accordance with federal, state, and local regulations. Vegetation Management  Mow, or weed trim, vegetation to match surrounding area or sustain any other intended use of the facility, such as wildlife habitat or recreation area.  Trees should not be allowed to grow in the pond, over the trench, on emergency overflows, or on berms that are greater than 4-feet in height. Trees can block flows and roots can lead to berm failure. Remove any trees growing on emergency overflows, berms greater than 4-feet in height, or within the pond. Repairs  If the facility is overflowing for a storm that is it was designed to infiltrate, it needs to be repaired. This may require removing accumulated sediment and cleaning or rebuilding the system so that it works according to design.  Repair and seed bare areas. Repair eroded slopes when rills form. Use cover BMP’s on exposed soils.  Spillway areas should be completely covered with more a minimum of 12-inches of rock. 13 Wet Bio-filtration Ponds, Swales, and Treatment Wetlands Wet bio-filtration swales and treatment wetlands use dense wetland vegetation and settling to filter sediment and oily materials out of stormwater. These stormwater treatment devices must be properly maintained to sustain pollutant removal capacity. In some cases, biofiltration swales that were designed to drain between storms remain wet and need to be rebuilt or converted to wetland swales. A designed wet biofiltration swale uses wetland plants instead of grass. Figure 10. Photograph of a typical bio-filtration facility. Maintenance Results MR-1 Avoid or minimize sediment and pollutant discharges from the area. MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-7 Maintain or restore the intended infrastructure function. MR-10 Meet public expectations for aesthetics. Inspection  Swales are easy to inspect at least every 6 months, and need to be well maintained to treat stormwater. Make visual inspections for problems such as bare ground, sediment and oily material.  Identify and remove sources of pollutants to the swale. Cleaning  Clear inlets and outlets of debris in order to prevent blockage. Remove litter and trash when it collects.  Where possible, use a rake and/or shovel to remove sediment accumulations greater than 3-inches thick in 10 percent of the treatment area. 14 Vegetation Management  If there is a problem with grass dying due to the swale being flooded during the wet season, there are two options: plant varieties that can stand being flooded or find a way to fix the swale so it drains better.  Outside of the treatment area, preserve healthy vegetation or reestablish vegetation where needed. Seed bare spots. Use cover BMP’s on bare soils.  Stormwater control facilities are, in effect, water body buffers in which pesticides and fertilizer are not used. Repairs  Often swales have problems due to flooding or erosion. Where possible, correct the underlying problem before trying to repair the symptom.  Repair any defect that causes the wet swale to dry out during the wet season. 15 Drainage Ditches Ditches are often manmade open-channels that carry only stormwater. These ditches are maintained to prevent localized flooding by draining stormwater. Maintenance includes removing sediment, debris, litter, and overgrown vegetation. Many manmade drainage ditches carry water when it is not raining. This water comes from groundwater seepage and wetlands. Figure 11. Photograph of a typical drainage ditch. Maintenance Results MR-1 Avoid or minimize sediment and pollutant discharges from the area. MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-3 Avoid or minimize vegetation removal. MR-4 Preserve native plants. MR-7 Maintain or restore the intended infrastructure function. MR-8 Prevent or reduce flooding. MR-9 Protect infrastructure. Inspection  Inspect ditches during routine site maintenance or at least once per year. Mosquito Control  Mosquito control will inspect and spray ponds on an as needed basis, and before maintenance begins. Cleaning  Drainage ditches should be cleaned during the growing season, when it’s easiest to reestablish vegetation.  If feasible, remove small amounts of sediment by hand when performing routine site maintenance. 16  Vegetation should only be removed when it reduces free movement of water through the ditch. Never remove more vegetation than is absolutely needed.  Only remove sediment when it reaches 20 percent of the ditch depth or affects the historic or designed hydraulic capacity.  Alternate cleaning areas with undisturbed areas, leaving undisturbed sections to act as sediment trapping filters between worked areas.  Trap sediment that is generated by ditch maintenance to keep it from entering water bodies. Use sediment-trapping BMP’s such as bio-filter bags or check dams at the lower end of the ditch.  Prevent sediment from eroding when ditch work is performed. Perform work during dry weather unless there is an emergency, such as property or road flooding.  Vegetate bare soils by hydroseeding or cover bare soils with an approved BMP. Hand seed for smaller areas. 17 II. STORMWATER STRUCTURES Catch Basins and Curb Inlets Catch basins and curb inlets trap sediment and some oils that are washed off the road surface during a storm event. This sediment and the oils if not removed from the basins and inlets have the potential to pollute water bodies. They need to be inspected and cleaned at a minimum annually, more often if necessary; to remove accumulated sediment, fluids, and trash. Figure 12. Photograph of typical catch basins and curb inlets. Maintenance Results MR-1 Avoid or minimize sediment and pollutant discharges from the work area. MR-2 Prevent parking areas, roads, drainage systems, facilities, and property from becoming pollutant sources. MR-7 Maintain or restore the intended infrastructure function MR-8 Prevent or reduce flooding. MR-9 Protect infrastructure. 18 Inspection  Inspect 20% of catch basins and curb inlets at least once per year, more often if necessary.  Periodically inspect the catch basin or curb inlets and surrounding areas for pollutants, such as leaks from dumpsters, minor spills, and oil dumping. Act to have the pollutant source removed. Ensure that grass clippings and leave debris is not being blown into the streets and stormwater inlets. Cleaning  Clean catch basins and curb inlets when they become one third full in order to maintain sediment-trapping capacity. Catch basin, curb inlet, and manhole cleaning should be performed in a manner that keeps removed sediment and contaminated water from being discharged back into the storm sewer.  Clean putrid materials from the catch basins and curb inlets when discovered or reported. Keep the inlet grates cleared of debris and litter. Safety  Work inside underground structures (e.g. manholes) requires special OSHA-required confined space equipment and procedures. The most practical option may be to contract with a sewer- cleaning contractor for this work. Materials Handling  Disposal of waste from maintenance of drainage facilities shall be conducted in accordance with federal, state, and local regulations. Repairs  Repair any damages that prevent the catch basin or curb inlet from functioning as designed. An example is a broken or missing outlet elbow.  Follow the Procedures described under the Activity: Installation, Repair, and Replacement of Enclosed Drainage Systems. 19 Debris Barriers/Trash Racks Debris barriers and trash racks are barred covers to pipe openings. They prevent large objects from entering pipes and keeps pets and people out of the pipes as well. Figure 13. Photograph of a typical trash rack and debris barrier. Maintenance Results MR-1 Avoid or minimize sediment and pollutant discharges from the work area. MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-5 Protect public safety and health. MR-6 Prevent catastrophic infrastructure failures. MR-7 Maintain or restore the intended infrastructure function. MR-8 Prevent or reduce flooding. MR-9 Protect infrastructure. Inspection  Inspect debris barriers and trash racks at least twice a year before and after the Fall season. 20 Cleaning  Clean debris barriers and trash racks when debris is plugging more than 20 percent of the openings. Repairs  Immediately replace missing racks and bars.  Replace bars that are deteriorated to the point where they may be easily removed. Straighten bent bars back into position. 21 Energy Dissipaters Energy dissipaters are critical for preventing erosion at storm drain outfalls. There are a variety of designs, including check dams, wire gabion baskets, hay bales, rock splash pads, trenches, and specially designed pools or manholes. Figure 14. Photograph of a typical energy dissipater. Maintenance Results MR-1 Avoid or minimize sediment and pollutant discharges from the work area. MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-7 Maintain or restore the intended infrastructure function. MR-8 Prevent or reduce flooding. MR-9 Protect infrastructure. Inspection  Inspect at least once per year. Cleaning  Remove any accumulated litter. Repairs  Rock splash pads: replace missing or moved rocks to cover exposed soil and meet design standards.  Dispersion trenches: repair conditions that cause concentrated flow along the trench. Clean pipe perforations when one-half of them are plugged or if flows bypass or overflow the trench. 22 Manholes Manholes are large cylindrical vaults usually set at stormwater pipe connections. Unless you have OSHA approved training and equipment, never enter a manhole. There is a considerable risk of poisonous gas and injury. Figure 15. Photograph of a typical manhole. Maintenance Results MR-1 Avoid or minimize sediment and pollutant discharges from the work area. MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-7 Maintain or restore the intended infrastructure function. MR-8 Prevent or reduce flooding. MR-9 Protect infrastructure. Inspection  Remove cover and inspect the manhole once per year. Check frame and lid for cracks and wear, such as rocking lids or lids move by traffic. Cleaning  Clean manholes when there is a blockage of the stormwater channel. Cleaning should be performed in a way that ensures removed sediment and water is not discharged back into the storm sewer. Safety  Never enter a confined space without proper training and safety gear. Work inside underground structures requires special OSHA-required confined space equipment and procedures. The most practical option may be to contract with a sewer-cleaning contractor. 23 Materials Handling  Disposal of waste from maintenance of drainage facilities shall be conducted in accordance with federal, state, and local regulations.  Removed sediment must be disposed of in the garbage as solid waste. Contaminated water should be disposed of in a sanitary sewer after oils are removed using oil absorbent materials or other mechanical means. Repairs  Repair all security and access features so they are fully functional. This includes locking lids, cover, and ladder rungs.  Replace broken parts or lids that rock or are moved by traffic. 24 Flow Control Structures/Flow Restrictors Flow control structures and flow restrictors direct or restrict flow in or out of a facility. Outflow controls on detention facilities are a common example where flow control structures slowly release stormwater at a specific rate. If these flow controls are damaged, plugged, bypassed, or not working properly, the facility could overtop or be releasing water at too high of a rate. This would likely damage streams habitat and property. Site plans should have detailed drawings showing how the flow control structures should appear. Consult a Georgia Licensed Professional Engineer, or the Augusta Engineering Department for assistance. Figure 16. Photograph of a typical flow control structure. Maintenance Results MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-7 Maintain or restore the intended infrastructure function. MR-9 Protect infrastructure. Inspection  Inspect at least once per year for all features listed under Cleaning and Repairs, or when a facility does not drain properly or other problems occur. Cleaning  Remove sediment within 18-inches of the bottom of an orifice, or orifice plate. Remove trash and debris that may block the orifice, or orifice plate.  Remove any trash or debris that may block an overflow pipe. Safety  Work inside underground structures requires special OSHA-required confined space equipment and procedures. The most practical option may be to contract with a sewer-cleaning contractor. Materials Handling  Disposal of waste from maintenance of drainage facilities shall be conducted in accordance with federal, state, and local regulations. 25 Repairs  Repair or replace to original design specification any outlet orifice that is enlarged, bypassed, or damaged.  Make certain that overflow outlets are not blocked.  Structures should be securely in place and within 10 percent of vertical.  Repair outlet pipe structures that have leaking connections or holes not specified by the design. Repair or replace a non-functional or damaged cleanout gate.  Repair or replace damaged orifice plates to original design specification.  No outflow controls can be modified without the approval of the Augusta Engineering Department (AED). 26 Storm Sewer/Drain Pipe Storm sewer pipes convey stormwater. Storm pipes are constructed of many different types of materials. Storm pipes are cleaned to remove sediment or blockages when problems are identified. Storm pipes must be clear of obstructions and breaks to prevent localized flooding. Figure 17. Photograph of a pipe. Maintenance Results MR-1 Avoid or minimize sediment and pollutant discharges from the work area. MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-7 Maintain or restore the intended infrastructure function. MR-8 Prevent or reduce flooding. MR-9 Protect infrastructure. Inspection  Storm sewer pipes shall be inspected when catch basins and/or field inlets are inspected. Cleaning  Clean pipes when sediment depth is greater than 20 percent of pipe diameter. When cleaning a pipe, minimize sediment and debris discharges from pipes to the storm sewer. Install downstream debris traps (where applicable) before cleaning and then remove material.  Generally, use mechanical methods to remove root obstructions from inside storm sewer pipes. Do not put root-dissolving chemicals in storm sewer pipes. 27 Safety  Work inside underground structures requires special OSHA-required confined space equipment and procedures. The most practical option may be to contract with a sewer-cleaning contractor. Materials Handling  Sediment and debris from pipes should be disposed in the garbage as solid waste. Pick out any rocks first. Repairs  Repair or replace pipes when a dent or break closes more than 20 percent of the pipe diameter. Repair or replace pipes damaged by rust or deterioration. 28 Underground Detention Systems Some detention systems consist of underground tanks or vaults that are usually placed under paved areas. They hold and slowly release stormwater runoff from roofs and pavement. Tanks and vaults are confined spaces where work requires special OSHA-required training and equipment. Figure 18. Diagram of a typical underground detention system. Maintenance Results MR-1 Avoid or minimize sediment and pollutant discharges from the work area. MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-7 Maintain or restore the intended infrastructure function. MR-9 Protect infrastructure. Inspection  Inspect annually underground capacity structures.  Periodically inspect the manhole and surrounding areas for pollutants such as leaks from dumpsters, minor spills, and oil dumping. Take action to have the pollutant source removed. Cleaning  Remove trash and litter from the vault, inlet, and piping. Clean air vents that have one-half of their area plugged.  Remove sediment when it accumulates to 1/10th the depth of a rectangular vault or 1/10th the diameter of a round tank or pipe. Safety  Work inside underground structures requires special OSHA-required confined space equipment 29 and procedures. The most practical option may be to contract with a sewer-cleaning contractor. Materials Handling  Disposal of waste from maintenance of drainage facilities shall be conducted in accordance with federal, state, and local regulations.  Removed sediment must be disposed of in the garbage as solid waste. Contaminated water should be disposed of in a sanitary sewer after oils are removed using oil absorbent materials or other mechanical means. Used oil absorbents should be recycled or disposed according to the manufacture instructions. Repairs  Repair any cracked or defective plates or baffles. Cracks are repaired so that no cracks greater than ¼-inch are present.  Any part of a tank or pipe that is bent out of shape more than 10 percent of its design shape must be replaced or repaired.  Repair any joints that are cracked and allow soil into the facility.  Repair all security and access features so they are fully functional. This includes locking lids, covers, and ladder rungs. 30 III. RIGHTS-OF-WAY Principle Arterials Streets/Roadways (Primary) Principle Arterials, sometimes referred to as Secondary Arterials are streets or roadways that serve the highest traffic volume corridors and the longest trip. It provides travel between business districts and outlying residential areas between major city/county communities and between suburban centers, and connects communities between to major state and interstate highways. Figure 19. Typical principal arterial. Maintenance Results MR-1 Avoid or minimize sediment and pollutant discharges from the work area. MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-10 Meet public expectations for aesthetics. Inspection  Visually inspect at least on a bi-weekly basis during the growing season (April – October), and once a month during the non-growing season.  Inspection should include growth of vegetation, and trash, debris, and siltation build-up. Cleaning Primary Arterials are to be cleaned at least once a month during the growing season, or on an as needed basis.  Step 1: Remove trash and litter within county rights-of-way.  Step 2: Mow grass within county rights-of-ways if necessary.  Step 3: Street sweep along corridors that have curb and gutter. Streets and roadways that do not have curb and gutter would require street sweeping at the request of citizens, or inspection. 31 Safety  Work within the rights-of-way requires traffic control measures based on the Manual for Uniform Traffic Control Devices (MUTCD). Materials Handling  Disposal of waste from maintenance of drainage facilities shall be conducted in accordance with federal, state, and local regulations. Repairs  During visual inspection should also include curb and gutter, street/roadway, pavement markings, and sidewalks for immediate repairs. 32 Minor Arterials Streets/Roadways (Secondary) Minor Arterials, sometimes referred to as Secondary Arterials are streets or roadways that interconnect and augment primary arterials. No or limited access is allowed from residential lots. Figure 20. Typical minor arterial. Maintenance Results MR-1 Avoid or minimize sediment and pollutant discharges from the work area. MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-10 Meet public expectations for aesthetics. Inspection  Visually inspect at least on a monthly basis during the growing season (April – October), and at least every two months during the non-growing season.  Inspection should include growth of vegetation, and trash, debris, and siltation build-up. Cleaning Minor Arterials are to be cleaned at least once a month during the growing season, or on an as needed basis.  Step 1 - Remove trash and litter within county rights-of-way.  Step 2 – Mow grass within county rights-of-ways if necessary.  Step 3 – Street sweep along corridors that have curb and gutter. Streets and roadways that do not have curb and gutter would require street sweeping at the request of citizens, or inspection. 33 Safety  Work within the rights-of-way requires traffic control measures based on the Manual for Uniform Traffic Control Devices (MUTCD). Materials Handling  Disposal of waste from maintenance of drainage facilities shall be conducted in accordance with federal, state, and local regulations. Repairs  During visual inspection should also include curb and gutter, street/roadway, pavement markings, and sidewalks for immediate repairs. 34 Industrial/Commercial Collector Streets/Roadways Industrial/Commercial Collectors are streets or roadways that collect traffic to and from industrial or commercial areas and distribute it to arterial streets/roadways. Figure 21. Typical collector street. Maintenance Results MR-1 Avoid or minimize sediment and pollutant discharges from the work area. MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-10 Meet public expectations for aesthetics. Inspection  Visually inspect at least on a monthly basis during the growing season (April – October), and at least every two months during the non-growing season.  Inspection should include growth of vegetation, and trash, debris, and siltation build-up. Cleaning Industrial/Commercial Collectors are to be cleaned at least once every two (2) month during the growing season, or on an as needed basis.  Step 1: Remove trash and litter within county rights-of-way.  Step 2: Mow grass within county rights-of-ways if necessary.  Step 3: Street sweep along corridors that have curb and gutter. Streets and roadways that do not have curb and gutter would require street sweeping at the request of citizens, or inspection. 35 Safety  Work within the rights-of-way requires traffic control measures based on the Manual for Uniform Traffic Control Devices (MUTCD). Materials Handling  Disposal of waste from maintenance of drainage facilities shall be conducted in accordance with federal, state, and local regulations. Repairs  During visual inspection should also include curb and gutter, street/roadway, pavement markings, and sidewalks for immediate repairs. 36 Residential Local Streets/Roadways Residential Local Streets are streets or roadways that carry traffic between residential lots, or traffic having its origin or destination within the immediate neighborhood. Figure 22. Typical residential street. Maintenance Results MR-1 Avoid or minimize sediment and pollutant discharges from the work area. MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-10 Meet public expectations for aesthetics. Inspection  Visually inspect at least once on a quarterly basis during the growing season (April – October), and at least once a year during the non-growing season.  Inspection should include growth of vegetation, and trash, debris, and siltation build-up. Cleaning Residential Local Streets are to be cleaned at least once a year during the growing season, or on an as needed basis.  Step 1: Remove trash and litter within county rights-of-way.  Step 2: Mow grass within county rights-of-ways if necessary.  Step 3: Street sweep along corridors that have curb and gutter. Streets and roadways that do not have curb and gutter would require street sweeping at the request of citizens, or inspection. 37 Safety  Work within the rights-of-way requires traffic control measures based on the Manual for Uniform Traffic Control Devices (MUTCD). Materials Handling  Disposal of waste from maintenance of drainage facilities shall be conducted in accordance with federal, state, and local regulations. Repairs  During visual inspection should also include curb and gutter, street/roadway, pavement markings, and sidewalks for immediate repairs. 38 IV. MISCELLANEOUS ITEMS Fences and Gates Fences are installed around the perimeter of storm sewer facilities as a means of protecting the public, as they restrict entrance to the facility. Gates are installed to allow for maintenance access. Gates will be secured shut, typically with a lock system that allows access to the City maintenance crew. Figure 23. Typical fence/gate. Maintenance Results MR-5 Protect public safety and health. MR-7 Maintain or restore the intended infrastructure function. MR-9 Protect infrastructure. Inspection  Inspect fences and gates during facility maintenance. Repairs  Repair any opening that allows entry into the facility, including access beneath the fence. Replace any missing gates.  Repair broken gate hinges or gates which do not close and lock properly. 39 Access Roads and Easements Most stormwater facilities have access roads to bring in heavy equipment for facility maintenance. These roads should be maintained for inspection access and ease of equipment access. Figure 24. Typical fence/gate. Maintenance Results MR-1 Avoid or minimize sediment and pollutant discharges from the work area. MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-7 Maintain or restore the intended infrastructure function. MR-10 Meet public expectations for aesthetics. Inspection  Inspect once a year or when facilities are maintained. Cleaning  Remove litter when mowing or when there is any accumulation. Remove any debris that blocks roads or may damage tires. Vegetation Management  Manage vegetation as for the rest of the facility. Trees and shrubs may be removed from access roads and easements if they block access for necessary maintenance or will prevent or harm intended stormwater facility function. Repairs  Correct any bare or eroded soils by seeding or a cover BMP.  Repair road surfaces when they may lead to erosion or limit equipment access. 40 Street Sweeping Street sweeping is performed as a means of removing sand, dirt, and litter from streets and curb gutters. Sweeping also reduces dust during dry weather. Street sweeping is also part of storm sewer maintenance procedure because it limits the amount of sediment washed into the storm sewer facilities. The water quality procedure for street sweeping focuses on sediment removal and disposal. Reducing the amount of sediment washed into catch basins, curb inlets, detention facilities, and other facilities can save money because sweeping is generally cheaper than removing sediment from the facilities. Sweeping also helps protect facilities from clogging with sediment. Figure 25. Typical street sweeper. Maintenance Results MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-5 Protect public safety and health. MR-10 Meet public expectations for aesthetics. Inspection  Inspect on a weekly basis, depending on traffic volumes. Cleaning  Sweep the site to help keep sediment from entering storm sewer systems and water bodies. Sweeping is especially useful for cleaning up work areas.  Sweeping can be as easy as using a couple of push brooms or as involved as using mechanical methods. Materials Handling  Disposal of waste from maintenance of drainage facilities shall be conducted in accordance with federal, state, and local regulations. 41 V. REPAIR/REPLACEMENT ACTIVITIES Installation, Repair, and Replacement of Enclosed Drainage Systems This includes tasks such as repair and replacement of pipe, catch basins, field inlets, curb and gutter, inlet and outlet structures, and manholes. It also includes drainage projects that add new pipes, catch basins, or infiltration structures. Figure 26. Replacement project. Maintenance Results MR-1 Avoid or minimize sediment and pollutant discharges from the work area. MR-2 Prevent parking areas, roads, drainage systems, and drainage facilities from becoming pollutant sources. MR-7 Maintain or restore the intended infrastructure function. MR-8 Prevent or reduce flooding. Cleaning  Avoid or minimize vegetation removal. If work is near a stream or wetland, there are regulatory requirements to must be met.  Prevent debris, oils, cleaning agents, and sediment from entering waterways.  Avoid or minimize work in wet weather. This will reduce the problems of containing sediment.  Carry spill control kit on-site to contain and clean up possible small spills in the work area, (e.g. oil spills). 42 PART B: FINANCE AND PERSONNEL Finance The financial and accounting are an integral component of the stormwater program. Tasks, results, and responsibilities are presented below ensure accurate reporting and transparency. FINANCIAL REPORTING Tasks Results Responsibility Generate monthly collection reports to AED and Administration. Increase in more accurate planning and forecasting. Also increase in transparency. Finance Department & Utilities Generate monthly expenditure reports to AED and Administration. Increase in more accurate planning and forecasting. Also increase in transparency. Finance Department & AED Generate quarterly revenue reports to Augusta Commission. Increase transparency and accurate program updates. AED & Finance Generate quarterly expenditure reports to Augusta Commission. Increase transparency and accurate program updates. AED & Finance All stormwater activities (i.e., planning, design, land acquisition, construction, repairs, and operation and maintenance) will be summarize quarterly and presented to Augusta Commission. It will also be placed in a report format on the County's website. (See example format on Page 48). Increase transparency and accurate program updates. Engineering Department Information Technology Department Generate annual stormwater summary of revenue and expenditures, and present to Commission and place on the County's website. Increase transparency and accurate program updates. Engineering Department Information Technology Department Personnel The County’s staff that is forecasted to be a part of the stormwater program is presented on Page 43. Approximately 98% of the labor will come from AED, and the remaining from Planning and Zoning (Floodplain Management). A combination of the City’s in-house maintenance crews, technical staff, and administrative staff will be used heavily to accomplish stormwater activities (i.e., planning, design, construction, repair, and maintenance). 43 AUGUSTA ENGINEERING DEPARTMENT NO. PCN/HR TITLE GRADE SWU FTE 1 PWR0477007 Heavy Equipment Operator II 42 0.5 2 PWR0477004 Heavy Equipment Operator II 42 0.5 3 PWR0477006 Heavy Equipment Operator II 42 0.5 4 PWR0477003 Heavy Equipment Operator II 42 1 5 PWR0477005 Heavy Equipment Operator II 42 0.25 6 PWR0487001 Heavy Equipment Operator I 40 0.9 7 PWR0487002 Inventory Warehouse Clerk 40 0.25 8 PWR0487007 Heavy Equipment Operator I 40 0.25 9 PWR0628002 Road & Drainage Worker II 41 0.5 10 PWR0628003 Road & Drainage Worker II 41 0.5 11 PWR0628004 Tree Maintenance Worker III 42 0.5 12 PWR0638007 Road & Drainage Worker I 40 1 13 PWR0535007 Road & Drainage Worker I 40 1 14 PWR0638005 Road & Drainage Worker I 40 0.3 15 PWR0721004 Road & Drainage Supv III 45 0.5 16 PWR0721006 Road & Drainage Supv III 45 1 17 PWR0727002 Road & Drainage Supv II 43 0.75 18 PWR0254001 Engineering Maintenance Coordinator Mgr. 55 1 19 PWR0911002 Truck DriverII 42 0.3 20 PWR0911003 Truck DriverII 42 0.5 21 PWR0912001 Truck DriverIII 44 1 22 PWR0911004 Truck DriverII 42 1 23 PWR0901008 Truck DriverII 42 0.3 24 PWR0921001 Eng Maintenance Crew Leader 47 1 44 AUGUSTA ENGINEERING DEPARTMENT NO. PCN/HR TITLE GRADE SWU FTE 25 PWR0921002 Eng Maintenance Crew Leader 47 1 26 PWR0300001 Eng Maintenance Coordinator I 49 1 27 PWR0300002 Eng Maintenance Coordinator I 49 1 28 PWR0300003 Eng Maintenance Coordinator I 49 1 29 PWR0300004 Eng Maintenance Coordinator I 49 1 30 PWR0300005 Eng Maintenance Coordinator I 49 1 31 PWR0300006 Eng Maintenance Coordinator I 49 1 32 PWR0300007 Eng Maintenance Coordinator I 49 1 33 PWR0300008 Eng Maintenance Coordinator I 49 1 34 PWR0300009 Eng Maintenance Coordinator I 49 1 35 PWR0xxxxxx Work Order/Work Request Analyst 49 0.75 36 PWR0xxxxxx Engineering Business Manager 59 0.5 37 PWR0xxxxxx Accountant I 47 0.5 38 PWR0xxxxxx Accountant I 47 0,5 39 STO0477001 Heavy Equipment Operator II 42 1.00 40 STO0487001 Heavy Equipment Operator I 40 0.25 41 STO0487002 Heavy Equipment Operator I 40 1.00 42 STO0487005 Heavy Equipment Operator I 40 0.30 43 STO0487006 Heavy Equipment Operator I 40 0.30 44 STO0487007 Heavy Equipment Operator I 40 0.25 45 STO0487008 Heavy Equipment Operator I 40 0.25 46 STO0487010 Heavy Equipment Operator I 40 0.25 47 STO0487011 Heavy Equipment Operator I 40 0.25 48 STO0607011 Work Detail Supervisor 43 1.00 45 AUGUSTA ENGINEERING DEPARTMENT NO. PCN/HR TITLE GRADE SWU FTE 49 STO0607012 Work Detail Supervisor 43 1.00 50 STO0628002 HAZMAT Operator 45 0.50 51 STO0638001 Road & Drainage Worker II 41 1.00 52 STO0721001 Property & Maint Supv II 43 0.30 53 STO0901005 Truck Driver II 42 0.30 54 STO0911001 Truck Driver II 42 0.50 55 STO0911002 Truck Driver II 42 0.25 56 STO0911004 Truck Driver II 42 0.50 57 STO0911006 Truck Driver II 42 0.50 58 STO0911008 Truck Driver II 42 0.50 59 PWR0xxxxxxx Heavy Equipment Operator I 40 1.00 60 PWR0xxxxxxx Heavy Equipment Operator I 40 1.00 61 PWR0xxxxxxx Heavy Equipment Operator I 40 1.00 62 PWA0010001 ACCOUNTANT I 47 0.50 63 PWA0046001 ADMINISTRATIVE ASSISTANT III 44 0.25 64 PWA0052001 ADMINISTRATIVE ASSISTANT II 43 0.25 65 PWA0105001 ASSISTANT DIRECTOR 61 0.50 66 PWA0863001 SR ENGINEERING INSPECTOR 46 0.10 67 PWA0217001 CHIEF SURVEYOR 55 0.90 68 PWA0254001 CONSTRUCTION ENGINEER 55 1.00 69 PWA0252001 CONST & DRAINAGE ENGINEER 55 0.90 70 PWA 0350001 ENGINEERING MANAGER 59 1.00 71 PWA0354001 Sr. DESIGN ENGINEER 53 0.90 72 PWA0254002 CONSTRUCTION ENGINEER 55 0.50 46 AUGUSTA ENGINEERING DEPARTMENT NO. PCN/HR TITLE GRADE SWU FTE 73 PWA0356001 DIRECTOR 63 / SE II 0.25 74 PWA0393001 ENGINEERING INSPECTOR II 44 0.50 75 PWA0862001 ENGINEERING INSPECTOR I 43 0.50 76 PWA0393002 ENGINEERING INSPECTOR II 44 0.50 77 PWA0396001 CHIEF ENGINEERING INSPECTOR 48 0.20 78 PWA0398001 MS4 SUB-ENGINEER 48 1.00 79 PWA0476001 Junior Surveyor 43 0.90 80 PWA0864001 Junior Surveyor 43 0.90 81 PWA0559001 LAND ACQ AGENT II 46 0.25 82 PWA0559002 LAND ACQ AGENT II 46 0.25 83 PWA0561001 LEAD DESIGN ENGINEER 57 0.80 84 PWA0825001 SR DRAFTSMAN 44 0.90 85 PWA0849001 Sr. Traffic Mgmt. Specialist 55 0.00 86 PWA0905001 ENGINEERING INSPECTOR II 44 0.25 87 PWA0362002 ENGINEERING INSPECTOR I 43 0.25 88 STE0010001 ACCOUNTANT I 47 0.50 89 STE0055001 ADMINISTRATIVE ASSISTANT II 43 0.75 90 STE0393001 ENGINEERING INSP II 44 0.20 91 STE1393002 ENGINEERING INSP II 44 0.20 92 STE0556001 LAND ACQ AGENT III 48 0.10 93 STE0559001 LAND ACQ AGENT II 46 0.10 94 STE0564001 LAND ACQ MGR 59 0.25 95 STE0774001 CONSTRUCTION MGR 59 1.00 96 STE0817001 ENGINEERING DATA TECH I 37 0.75 47 AUGUSTA ENGINEERING DEPARTMENT NO. PCN/HR TITLE GRADE SWU FTE 97 STE1392001 ENGINEERING INSP I 43 0.20 98 STE5555001 LAND ACQ AGENT II (TEMP) 46 0.10 99 STE7045001 FINANCE MANAGER 53 0.50 100 PWT0052002 TRAFFIC DATA ANALYST 46 0.50 101 PWT0105001 ASSISTANT DIRECTOR 61 0.10 102 PWT0821002 LEAD Operations Manager-Eng 57 1.00 103 STE1392001 ENGINEERING INSP I 43 0.20 104 STE5555001 LAND ACQ AGENT II (TEMP) 46 0.10 105 STE7045001 FINANCE MANAGER 53 0.50 106 PWT0052002 TRAFFIC DATA ANALYST 46 0.50 107 PWT0105001 ASSISTANT DIRECTOR 61 0.10 108 PWT0821002 LEAD Operations Manager-Eng 57 1.00 109 Engineer Customer Service Manager 49 1.00 110 PWR0251001 SWU Engineering Specialist 59 1.00 AUGUSTA PLANNING DEPARTMENT 111 Planning Director 63 0.05 112 Floodplain Manager 1.00 113 Planning Manager 0.05 114 Admin. Asst. 0.15 115 Zoning Administrator 0.40 116 Admin. Manager 0.15 117 GIS Support 0.20 48 Augusta Engineering Department Stormwater Infrastructure Project Summary Project Summary: Dewey Gray Circle Catch Basin/Curb and Gutter Repair Project Description: Project involves replacing a double wing catch basin, replacing 100 feet of curb and gutter, and resurfacing on Dewey G ray. Stormwater Category: Repair Start Date: 8/22/13 Finish Date: 9/13/13 Watershed: Rae’s Creek Budget Amount Expended Balance Design Cost: $0 $0 $0 Right-Of-Way Cost: $0 $0 $0 Construction Cost: $35,000 $31,250 $3,750 GRAND TOTAL: $35,000 $31,250 $3,750 BEFORE DURING AFTER 49 Project Location Project Location 50 APPENDIX A – LIST OF GOATS PONDS GOAT PONDS 3445 Mutimer Drive 1705 Rusk Drive 4314 Sanderling Drive 2424 Bristol Place 2440 Orchard Drive 4028 Ramswood Drive 3911 Union Grove Cir. 2113 Bradley Ct. 1919 Mitchell Place 2027 Walton Farms Drive 3446 Saddle Horn Run 3847 Crest Drive 4360 Creekview Drive 2619A Anthony Dejuan Parkway 1145 Walton Trail 2706 Spirit Creek Road 3692 Bransbury Place 51 APPENDIX B – MAP OF ROADS TO BE MOWED Commission Meeting Agenda 3/1/2016 2:00 PM Haynes Station Phase 3 Subdivision Dedication Department:Engineering Department Department:Engineering Department Caption:Motion to approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Haynes Station, Phase III. (Approved by Engineering Services Committee February 23, 2016) Background:The final plat for Haynes Station, Phase III, was approved by the Commission on February 18, 2014. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia for operation and maintenance. Financial Impact:By accepting these roads and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the road and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deeds and maintenance agreements, all future maintenance and associated costs for water and sanitary sewer installations will be borne by Augusta, Georgia, and positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Cover Memo Utilities Departments for Haynes Station, Phase III. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM Haynes Station Phase V Subdivision Dedication Department:Engineering Department Department:Engineering Department Caption:Motion to approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering and Augusta Utilities Departments for Haynes Station, Phase V. (Approved by Engineering Services Committee February 23, 2016) Background:The final plat for Haynes Station, Phase V, was approved by the Commission on March 17, 2015. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia for operation and maintenance. Financial Impact:By accepting this road and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the road and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deeds and maintenance agreements, all future maintenance and associated costs for water and sanitary sewer installations will be borne by Augusta, Georgia, and positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering and Augusta Cover Memo Utilities Departments for Haynes Station, Phase V. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM North Leg Road Improvements - Phase 1- BID ITEM #15-222 Department:Engineering Department:Engineering Caption:Motion to approve funding for the Design Consultant Services Supplemental Agreement Two to Wolverton & Associates, Inc., in the amount of $25,000.00 for the North Leg Improvements Project as requested by the AED. (Approved by Engineering Services Committee February 23, 2016) Background:North Leg Improvements is one (1) of fifty (50) City of Augusta, Georgia TIA (aka TSPLOST) projects. Project limits are approximately 0.20 miles south of the intersection of Wrightsboro Road and North Leg Road and approximately 0.17 miles north of the intersection. The total project length is approximately 0.79 miles. This project consists of realigning two intersections (Wrightsboro Road with North leg Road/Jackson Road and Sibley Road with North Leg Road), addition of turn lanes, adding curb & gutter, sidewalks and a storm sewer. This Project will be completed in two phases (Phase 1 and Phase 2). Phase I scope consist of clearing the right-of-way and maintaining soil and erosion control measures throughout the corridor. Phase I purpose is to allow utility companies (e.g., electrical, gas, cable, etc.) to relocate their facilities before commencing construction work on the corridor (Phase II). In February 2014, commission approved award of design phases of the project to Wolverton & Associates, Inc. On December 1, 2015 Augusta Commission awarded Construction contract to Reeves Construction Company. Phase1 of roadway improvements requires design related coordination with utilities relocation, resolution of utility conflicts, and request for field information that warrants design engineer services. Analysis:In February 2014, commission approved award of design phases of the project to Wolverton & Associates, Inc. This supplemental agreement covers services during construction phase for contractor request for field information, utility conflicts assessment & resolution, and attending construction progress meetings. Cover Memo Financial Impact:Funds are allowable in Project TIA and TIA Discretionary ($6,000) funds. Alternatives:1). Approve funding for the Design Consultant Services Supplemental Agreement Two to Wolverton & Associates, Inc in the amount of $25,000.00 for the North Leg Improvements Project as requested by the AED. 2). Do not approve and find alternative to complete the project and meet TIA project completion requirements. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Project TIA Funds 371-041110-5414110/T13049129-5414110 TIA Discretionary ($6,000) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is set up and authorized to CPB# 371-041110-T13045129 for Supplemental Agreement Number Two in the amount $25,000 for the North Leg Improvements project funded from TIA project account. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. 500,000$ TIA CONSTRUCTION 245,136$ TIA Project 6,000$ 751,136$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Hardie Davis, Jr., Mayor CPB#371-041110-T13045129 CAPITAL PROJECT BUDGET North Leg Road Corridor Improvements TIA Project Budget (Wrightsboro Road to Sibley Road) Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1 of 2 11.11.2015 Augusta-Richmond County, Georgia CPB#371-041110-T13045129 CAPITAL PROJECT BUDGET North Leg Road Corridor Improvements SOURCE OF FUNDS CPB CPB TIA Project Funds (500,000)$ (500,000)$ 371-04-1110-5212115/T13045129-5212115 TIA CONSTRUCTION 371-041110-T13049129 (245,136) (245,136) TIA Discretionary (6,000) (6,000) TOTAL SOURCES:(745,136)$ (6,000) (751,136)$ USE OF FUNDS ENGINEERING 371-04-1110-5212115/T13045129-5212115 500,000$ 6,000$ 506,000$ TIA CONSTRUCTION 371-041110-5414110-T13045129 245,136$ 245,136$ TOTAL USES:745,136$ -$ 751,136$ 2 of 2 11.11.2015 (SA02 – For changes more than $20,000) AUGUSTA-RICHMOND COUNTY AUGUSTA, GA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, “Wolverton & Associates, Inc.” Consultant, entered into a contract with Augusta- Richmond County on “February 18, 2014”, for the “North Leg Road Improvements ”, Project No. 371-041110-T13045129, File Reference No. 14-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering Services for the Construction Administration-Phase I It is agreed that as a result of the above described modification the contract amount is increased by $25,000.00 from $481,000.00 to a new total of $506,000.00. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, “Wolverton & Associates, Inc.”, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2016. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY Wolverton & Associates, Inc. AUGUSTA, GEORGIA Honorable Mayor Hardie Davis, Jr. Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: __________________________ Title: ___________________________ Augusta Richmond County Project Number(s): 371-041110-T13045129 Supplemental Agreement Number: 2 Purchase Order Number: P242183 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Commission Meeting Agenda 3/1/2016 2:00 PM Old Waynesboro Rd Over Spirit Creek Bridge Replacement (RFP 13-210) Department:Engineering Department:Engineering Caption:Motion to approve funding for Design Consultant Services Supplemental Agreement Number Two to Civil Services, Inc. (CSI) in the amount of $53,306.75 for the Old Waynesboro Rd over Spirit Creek Bridge Replacement Project as requested by the AED. (Approved by Engineering Services Committee February 23, 2016) Background:The Old Waynesboro Road over Spirit Creek Bridge Replacement is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. In March 2014, commission approved award of the Concept & design phases of the project. On December 15, 2015 Augusta Commission awarded Construction contract to ER Snell Contractor. Construction phase of bridge improvements requires resolution of utility conflicts, response to request for field information, review & approval of structural and design related various submittals, that warrants design engineer services. Analysis:In March 2014, commission approved award of design phases of the project to CSI. This supplemental agreement covers services for contractor structural and design related various submittals for review and approval, resolution of utility conflicts, response to request for field information, and periodic construction compliance inspections. Financial Impact:Funds are allowable in Project TIA funds. Alternatives:1). Approve funding for Design Consultant Services Supplemental Agreement two to Civil Services, Inc. (CSI) in the amount of $53,306.75 for the Old Waynesboro Rd over Spirit Creek Bridge Replacement Project as requested by the AED. 2). Do not approve and find alternative to complete the project and meet TIA project construction requirements.Cover Memo Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Project TIA funds 371-041110-T13048130 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is set up and authorized to CPB#371-041110/T13048130 and to approve funding for the Old Waynesboro Road over Spirit Creek (Bridge Replacement) Supplemental Agreement Number Two in the amount of $53,306.75. Funding is available in the project TIA funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. 165,000$ 150,800$ 2,621,010$ SPLOST 1,357,525$ TIA Construction 53,310$ 4,347,645$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Hardie Davis, Jr., Mayor TIA Construction CPB#371-041110/T13048130 CAPITAL PROJECT BUDGET Old Waynesboro Road Over Spirit Creek - Bridge Replacement TIA Design TIA Discretionary Change Number Three Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1 of 2 2.8.2016 Augusta-Richmond County, Georgia CPB#371-041110/T13048130 CAPITAL PROJECT BUDGET Old Waynesboro Road Over Spirit Creek - Bridge Replacement CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB TIA Funds (165,000)$ (165,000)$ 371-04-1110-5212115/T13048130 TIA Discretionary Funds (150,800)$ (150,800)$ TIA Funds 371-04-1110-5414110/T13048130 (2,621,010)$ (53,310)$ (2,621,010)$ SPLOST VI (1,357,525)$ (1,357,525)$ TOTAL SOURCES:(4,294,335)$ (53,310)$ (4,347,645)$ USE OF FUNDS ENGINEERING 371-04-1110-5212115/T13048130 315,800$ 315,800$ ENGINEERING 371-04-1110-5414110/T13048130 3,978,535$ 53,310$ 4,031,845$ TOTAL USES:4,294,335$ 53,310$ 4,347,645$ 2 of 2 2.8.2016 (SA02 – For changes greater than $20,000) April 2010 AUGUSTA-RICHMOND COUNTY AUGUSTA, GA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 371-041110-T13048130 Supplemental Agreement Number: 2 Purchase Order Number: 245213 WHEREAS, We, Civil Services, Inc., Consultant, entered into a contract with Augusta-Richmond County on March 18, 2014, for engineering design services associated with the Old Waynesboro Road at Spirit Creek Project., File Reference No. 14-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering services During Construction It is agreed that as a result of the above described modification the contract amount is increased by $53,306.75 from $315,402.00 to a new total of $368,708.75. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Civil Services, Inc., Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2016 RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Honorable Hardie Davis, Jr., Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Commission Meeting Agenda 3/1/2016 2:00 PM Scotts Way Over Rae’s Creek Bridge Replacement -CSA Department:Engineering Department:Engineering Caption:Motion to approve funding for Design Consultant Services Supplemental Agreement Number Two to Cranston Engineering in the amount of $35,095.00 for the Scotts Way over Rae’s Creek Bridge Replacement Project as requested by the AED. (Approved by Engineering Services Committee February 23, 2016) Background:The Scotts Way over Rae’s Creek Bridge Replacement is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. In March 2014, commission approved award of the Concept & design phases of the project. On December 15, 2015 Augusta Commission awarded Construction contract to ER Snell Contractor. Construction phase of bridge improvements requires resolution of utility conflicts, response to request for field information, review & approval of structural and design related various submittals, that warrants design engineer services. Analysis:In March 2014, commission approved award of design phases of the project to Cranston Engineering. This supplemental agreement covers services for contractor structural and design related various submittals for review and approval, resolution of utility conflicts, response to request for field information, and periodic construction compliance inspections. Financial Impact:Funds are allowable in Project TIA funds. Alternatives:1). Approve funding for Design Consultant Services Supplemental Agreement two to Cranston Engineering in the amount of $35,095.00 for the Scotts Way over Rae’s Creek Bridge Replacement Project as requested by the AED. 2). Do not approve and find alternative to complete the project and meet TIA project construction requirements.Cover Memo Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Project TIA funds 371-041110-T13047216 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is set up and authorized to CPB#371041110-T13047216 for Supplemental Agreement Number Two to Cranston Engineering in the amount of $35,095 for the Scotts Way Over Rae's Creek - Bridge Replacement. Funding is available in TIA project construction account number. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. 132,590$ TIA Construction 898,708$ TIA Construction 35,095$ 1,066,393$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Jr., Mayor Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#371-041110/T13047216 CAPITAL PROJECT BUDGET Scotts Way Over Rae's Creek _ Bridge Replacement TIA Design Change Number Two PLEASE DO NOT PROCESS THIS COPY. ONCE ITEM IS APPRVED AN ORIGINAL WILL BE FORWARDED FOR PROCESSING. QUESTIONS PLEASE CALL EXT 5070. Page 1 of 2 2.8.2016 Augusta-Richmond County, Georgia CPB#371-041110/T13047216 CAPITAL PROJECT BUDGET Scotts Way Over Rae's Creek _ Bridge Replacement CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB TIA Funds ($132,590) ($132,590) 371-04-1110-5212115/T13047216 TIA Construction 371-04-1110-5414110/T13047216 ($898,708) ($35,095) ($933,803) TOTAL SOURCES: ($1,031,298) ($35,095) ($1,066,393) USE OF FUNDS ENGINEERING 371-04-1110-5212115/T13047216 $132,590 $132,590 ENGINEERING 371-04-1110-5414110/T13047216 $898,708 $35,095 $933,803 TOTAL USES:$1,031,298 $35,095 $1,066,393 Page 2 of 2 2.8.2016 (SA02 – For changes greater than $20,000) AUGUSTA, GA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, “Cranston Engineering, Group P. C.” Consultant, entered into a contract with Augusta-Richmond County on “March 18, 2014”, for the “Scotts Way Over Rae’s Creek-Bridge Replacement ”, Project No. 371-041110-T13047216, File Reference No. 14-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering Services to cover The Construction Phase Services It is agreed that as a result of the above described modification the contract amount is increased by $35,095.00 from $132,590.00to a new total of $167,685.00. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, “Cranston Engineering Group, P. C.”, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2016. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Honorable Mayor, Hardie Davis, Jr Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: __________________________ Title: ___________________________ Augusta Richmond County Project Number(s): 371-041110-T13047216 Supplemental Agreement Number: 2 Purchase Order Number: P243637 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Commission Meeting Agenda 3/1/2016 2:00 PM Sign Inventory Data Collection Agreement (14-213) Department:Engineering Department:Engineering Caption:Motion to approve Supplemental Agreement with Cartegraph in the amount of $187,633.00 for data collection in conjunction with development of the city’s sign inventory and asset management. (Approved by Engineering Services Committee February 23, 2016) Background:In February 2015, Augusta entered into an agreement with Cartegraph, Inc. to collect street-level imagery that would be incorporated into Augusta’s Geographic Information Systems (GIS). The imagery collected as part of this project will be used to capture various types of infrastructure. Augusta is currently in the process of performing quality assessment activities on the imagery. The main benefit of this imagery is that the high- definition photography of all of the city streets will show all existing fixed assets and enable city employees to get a close-up view of features without requiring a field visit in all situations. Additionally, the 3D-point cloud embedded within the imagery will permit the city to capture information for inclusion in the city’s GIS without having to manually collect it in the field. Additionally, during negotiation of the original scope and fee, Cartegraph provided additional options that included the capture and inventory of various types of infrastructure in the future including traffic signs and other fixed city assets within the city’s rights of way. Therefore, the purpose of this agenda item is to supplement the existing agreement with Cartegraph to provided inventory capture of the city’s vast traffic sign network and provide Traffic Engineering a better tool for managing its sign inventory. Analysis:Traffic Engineering would like to take advantage of the opportunity to develop and complete the sign inventory for the city because this data will be invaluable as AED moves forward with implementing Cityworks software and this inventory can be incorporated directly into the software and be available for use Cover Memo right away. Supplementing the contract with Cartegraph to perform this data extraction is the ideal option to collect this information and have it available city-wide in a 3-4 month time period, because it will not require a duplication of efforts. Financial Impact:Funding is available in account number 328-041110-211828006. Alternatives:1) Approve Agreement with Cartegraph for Sign Inventory Data Collection in the amount of $187,633.00 for the AED. 2) Do not approve. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 328-041110-211828006 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Page 1 of 4 3600 Digital Drive | Dubuque, Iowa 52003 | (800) 688-2656 | (563) 556-8120 | fax (563) 556-8149 Federal ID: 42-1419553 Software and Services Contract Customer Bill To: Customer Ship To: Mike Blanchard City of Augusta 530 Green Street Municipal Building Augusta, GA 30901 706-821-2862 Same Investment Summary Cartegraph’s proposed fees for this project are included in the summary below. Date: December 22, 2015 Contract Expiration Date: March 31, 2016 Contract No: #C1505172 Purchase Type Qty. Unit Price Total Price DATA SERVICES Data Collection Services – General Fixed Fee Service 1 $227,500.00 $227,500.00 Credit from #C1401038-3, dated 3/31/15 ($39,867.00) TOTAL COST $187,633.00 Not-to-Exceed Contract Cartegraph will not exceed the total included in this Contract without written approval from Customer. In the event it becomes apparent to Cartegraph that additional service efforts will be needed due to any changes in the scope of this Contract, Cartegraph will notify Customer prior to exceeding the approved efforts and obtain written approval if additional software or services are required. Page 2 of 4 Data Services Cartegraph Data Collection Services – Scope of Work Cartegraph Data Collection Services include the following: Project Initiation, Planning, and Management Project Orientation The Cartegraph project manager will schedule a remote project orientation meeting with the customer project team. During this meeting the entire project team will review the proposed project work plan, including scope of work, budget, schedule, and deliverables. The meeting will include:  Introduction of the project team and their respective responsibilities  Review the scope of work  Review the work plan and schedule including milestone dates for data review, delivery, and acceptance Regular Progress Updates These monthly or bi-weekly updates will summarize and provide a status of the project progress. The progress updates may include the following:  Survey Schedule and percentage (%) complete of the project  Details of validation surveys completed during recent week including upcoming field schedules  Major issues faced on field operation, and accidents or incidents that occurred, health and safety issues and traffic management and remedial measures taken to resolve these issues  Quality control and assurance practices  Data validation / control / acceptance measures Asset Extraction Asset Extraction Cartegraph will utilize existing 360 degree imagery to extract Sign Inventory and Sign Condition data. Data extraction will include: Asset Type Shape Attributes Sign Inventory Point ID – Text - Unique Identifier MUTCD Code – Text values based on FHWA 2009 MUTCD Standard Support Type – Text values based on standard library Spatial Location – Spatial type (X/Y in Lat/Long format) Sign Inspection Point ID – Text - Unique Identifier Sign ID – Text - Parent record Identifier Inspected By – Text value based on standard library (“Cartegraph”) Condition Category – Text value based on standard condition category library (“Sign”) Rating – Text value based on standard condition library (Good, Fair, Poor) Page 3 of 4 Overall Scope Assumptions  Up to 2500 centerline miles of data extraction at street level of publically accessible maintained roadways.  High resolution 360 degree spherical imagery and point cloud data capture has been provided via cloud-based software. Cartegraph will require access to imagery for extraction work.  The current scope of work includes delivery of extracted data in Esri shapefile or geodatabase format. Customer Responsibility For the duration of the project, the customer will be responsible for the following:  Appoint a project manager/coordinator to be responsible for all aspects of the project.  Review scope of work  Ensure all scheduled meetings are attended by invited staff.  Approve Project Status Reports  Authorize project work  Accept agreed upon deliverables defined in the scope of work  Consult and partner with the Cartegraph Project Manager on a continuing basis  Provide leadership on all issues related to the customer, such as policy, organization, staff, technical architecture, data, and current systems.  Monitor progress of the project, including the review of Cartegraph regular status reports and managing internal resources. Exclusions The following service items are not included in the scope of this project:  Any service items discussed during demonstrations, conference calls, or other events are not included in the scope of this project unless specifically listed herein. Page 4 of 4 Payment Terms and Conditions In consideration for the Services and Products provided by Cartegraph to Customer, Customer agrees to pay Cartegraph Software Costs and Professional Service Fees in U.S. Dollars as described below: 1. Delivery: Software Products shall be licensed upon acceptance of this Contract. If applicable, Services will be scheduled and delivered upon your acceptance of this Contract, which will be considered as your notification to proceed. 2. Services Scheduling: Customer agrees to work with Cartegraph to schedule Services in a timely manner. All undelivered Services shall expire 365 days from the signing of this Contract. 3. Data Services Invoicing: Invoicing for the Data Services fee shall occur upon the acceptance of this Contract and shall be invoiced as follows: a. Invoicing for the Field Services will be due in four (4) equal consecutive monthly payments beginning at the date of the execution of the Purchase Agreement. If the service is completed prior to the installments being paid then the entire remaining balance will become due. 4. Expenses: In providing the services included in this Contract, Cartegraph shall be reimbursed for any reasonable out-of-pocket costs, including, but not limited to, travel, lodging, and meals. Out-of-pocket expenses are billed based on actual costs incurred and are due separately. 5. Payment Terms: All payments are due Net 30 days from date of invoice. This Contract constitutes the complete and exclusive agreement between Cartegraph Systems, Inc., and the above company, superseding all other Contracts, oral or written and all other communication with respect to the terms of the agreement. Contract must be executed and returned to Cartegraph prior to the expiration date shown above or all terms contained herein are invalid and the entire Contract is void. Customer acknowledges that all materials and documents associated with this project are proprietary in nature. Customer further agrees not to copy or otherwise make available such materials outside of Customer’s organization and its divisions and departments without the prior written consent of Cartegraph, except as required by law. Acceptance The parties, each acting under due and proper authority, have executed this Contract as of the date written below: Cartegraph Systems, Inc. City of Augusta By (Signature) By (Signature) Randy L. Skemp (Type or print name) (Type or print name) Title Executive Vice President/CRO Title Date Date Commission Meeting Agenda 3/1/2016 2:00 PM Stormwater Utility Program-Watershed Assessment & Analyses, & Inventory & Mapping Stormwater Facilities & Storm Conveyance System - SA1 Department:Engineering Department:Engineering Caption:Motion to approve Supplemental Agreement One for the Phinizy Center for Watershed Assessment & Inventory Project in amount of $190,000 for the completion of Phase Two of Task C-Inventory Receiving Streams. This project will be funded through SPLOST PHASE VI as requested by AED. (Approved by Engineering Services Committee February 23, 2016) Background:Watershed assessment & analysis, and Inventory and mapping of stormwater conveyance system are warranted to address increasing maintenance needs and comply with federally mandated regulations. Historically, watershed assessments and flood mapping and modeling have provided Augusta-Richmond County with limited data to make informed decisions about flooding, creek health relative to Georgia water quality standards, and planning. Task C work provides significantly more actionable data that can be integrated into better stormwater management decisions for the county and also lays the foundation for more detailed water quality work in the future. The Center has completed two basins, Rock Creek and Rae’s Creek as Phase 1. There are five (5) creek basins, Oates Creek, Rocky Creek, Butler Creek, Spirit Creek, and McBean Creek yet to be completed. Analysis:Augusta Commission on February 18, 2014 approved funding for phase 1 of the project for data inventory and assessment. A Phase approach was developed as a result of available funding constraints to complete the project. Task C is in progress and funds are needed to complete the work in the selected remaining creek basins. Financial Impact:Funds are available in SPLOST PHASE VI account number 328- 041110 5212115/211828002-5212115. Cover Memo Alternatives:1) Approve Supplemental Agreement One for the Phinizy Center for Watershed Assessment & Inventory Project in amount of $190,000 for the completion of Phase Two of Task C-Inventory Receiving Streams. This project will be funded through SPLOST PHASE VI as requested by AED. 2) Do not approve and find alternative ways to complete stormwater system and drainage system condition assessment and federally mandated required stormwater system inventory work. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Funds are available in SPLOST PHASE VI account number: 328- 041110 5212115/211828002-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Augusta-Richmond County, Georgia Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase VI 500,000$ 1,885,799$ 339,500 192,500 Special 1% Sales Tax, Phase VI 332,313 Special 1% Sales Tax, Phase VI 190,000 3,440,112$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ AMENDMENT NUMBER FIVE CPB#328-041110-211828002 Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET STORMWATER UTILITY Program Special 1% Sales Tax, Phase VI BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is authorized to CPB#328-041110-211828002 Change Number Five for the Phinizy Center for Watershed assessment & Inventory Project in the amount of $190,000.00 from Stormwater. This request is for the completion of Phase Two of Task C-Inventory Receiving Streams. This project will be funded through Special 1% Sales Tax, Phase VI Special 1% Sales Tax, Phase VI SPLOST PHASE VI as requested by AED. Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1 of 2 11.5.2015 Augusta-Richmond County, Georgia CPB#328-041110-211828002 CAPITAL PROJECT BUDGET Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks CPB AMOUNT ADDITION NEW SOURCE OF FUNDS CPB REQUEST CPB SPLOST, PHASE VI 328-041110-211828002 ($3,250,112)($3,250,112) SPLOST Phase VI 328-041110-211828002 ($190,000)($190,000) TOTAL SOURCES:($3,250,112)($190,000)($3,440,112) USE OF FUNDS ENGINEERING 328-041110-5212115-211828002 $2,917,799 $190,000 $3,107,799 Cityworks software $332,313 $332,313 TOTAL USES:$3,250,112 $190,000 $3,440,112 2 of 2 11.5.2015 Professional Services to Assess & Analyze Watersheds, Inventory Stormwater Facilities & Storm Conveyance Project Number; 3280941119-21 Supplemental Agreement #1 Task C: Inventory Receiving Streams Phinizy Center for Water Sciences (former Southeastern National Science Academy) was contracted to inventory and describe the conditions of stormwater structures, document stream conditions at predetermined increments, assess the general condition of each creek within Richmond County, and establish Rain Gage network. Assessment of the conditions in the stream Conditions is performed using the cross sections at 1000-foot increments that allow better resolution of information for future stormwater management. In addition, task included identification of potential flooding hazards (e.g debris and beaver dams, etc), memorialized the work using GoPro video cameras, and documented other items that may be hazardous to the general public and to the overall ecology of each creek. Thus far, the Center has completed two basins, Rock Creek and Rae’s Creek, including the Crane Creek tributary of Rae’s Creek; this work spanned over 12 creek miles. Within those watersheds, we have documented 137 stormwater structures and/or flooding hazards, collected specific cross section data at over 60 sites, have logged more than 650 Gigabytes of video footage of the two creek basins, have integrated LIDAR data to support the effort to identify areas prone to flooding, and have developed a final report for the Rock Creek effort with the Raes Creek report in progress. In addition, results from on-the-ground surveys have yielded observations that would otherwise have gone unnoticed, examples of those observations include the following: gutters piped directly to creek, broken pipes, rip-rap dams, and sources of suspended sediment (one of the main pollutants to streams). There are five (5) creek basins remaining, Oats Creek, Rocky Creek, Butler Creek, Spirit Creek, and McBean Creek. In addition to the creek assessment, additional work includes assess the timing and makeup of storm drain blockages. Since the county has over 30,000 storm drain structures, prioritizing maintenance schedules to decrease flooding will be critical to preventing flooding. This work will provide critical baseline data for the development of a Decision Support System for maintaining storm drains to prevent flooding. We propose to complete assessment in three additional creak basins for a cost not to exceed $150,000 with the fieldwork to be completed by December 2016 and final project report and database delivery by March 1, 2017. The work also include data collection from 5 sites within the county (chosen by AED) and will include timing and characterization of the material captured within each storm drain structure. In partnership with AED, Phinizy Center will develop and maintain the capture devices and will characterize the captured material. This project will be ongoing through 2016 and will not exceed a cost of $40,000. In total, cost for services covered under this Supplemental Agreement will not exceed a cost of $190,000. (SA02) – For changes greater than $20,000) AUGUSTA-RICHMOND COUNTY AUGUSTA, GA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, Phinizy Center for Water Sciences, Consultant, entered into a contract with Augusta- Richmond County on February 18, 2014, for Engineering Design Services associated with the Stormwater Utility Fee Implementation Project No. 328-041110-211828002, File Reference No. 15- 014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: It is agreed that as a result of the above described modification the contract amount is increased by $190,000.00 from $193,760.00 to a new total of $383,760.00. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Phinizy Center for Water Sciences, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2016 RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY PHINIZY CENTER FOR WATER SCIENCES AUGUSTA, GEORGIA Hardie Davis, Jr., Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Augusta Richmond County Project Number(s): 328-041110-211828002 Supplemental Agreement Number: 1 Purchase Order Number: 242217 Additional services to Inventory Receiving Streams Commission Meeting Agenda 3/1/2016 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting of the Commission held February 16, 2016 and Special Called Meeting held February 23, 2016. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM $20,000 transfer to Animal Services Dept. for educational outreach Department: Department: Caption:Motion to approve giving $20,000 from 2016 contingency fund to Augusta Animal Services Department for educational purposes and implementation of programs concerning the new Ordinance, $20,000 to the Bethlehem Community Center for their senior services, $20,000 to the Area Agency on Aging Meals on Wheels program, $20,000 to the Shiloh Community Center for their work with seniors and $20,000 to Serenity Behavioral Mental Health Center. (No recommendation from Public Safety Committee February 23, 2016) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM Startup Costs In-House Probation Office Department:Administrator/Finance Departments Department:Administrator/Finance Departments Caption:Approve a transfer of $333,500.00 from the 2016 Contingency Fund to State Court for the purpose of establishing an in-house probation office. Background:See attachments. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: Operating costs will come from General Fund Contingency in the amount of $333,500. Administrator will make appropriation from capital budget for the capital items in the amount of $158,400.00 REVIEWED AND APPROVED BY: Cover Memo vo .D,co mxt,o o o!E:rDx;9ai. (Doo-iFa ol o -{ (') -4oooq.E q mo,n!o i'Ei q fLo6"t.DC='01, fimxEo 6o troatrIA 0) ! oI.|o oEL T'o UIo q oo1A m 1t!. 3o, oat, o NoF C') q'FBkX=rF9raH=.r*';Eq!6==-n---5-oq=.dt-,0E'T;d66=^l=A-e<3iqaffI:roo++;+x'of6'5'6'X;B', q g 5 0E: <-q +U^oa6*l-.1 0a o Os.)q-ootrf NA 1r, tsN(4) -ot(oulo * o o, ErD o 3q oo o Co-o o !.3o oo-Eofo =oo !-oE.N8O ,aLH fiOor rf =*=t aa(Ln;,9 Egoo*[5,.CI JorEe =16o+-qo,H{= \IN om5xEo Jtoti !!cf! E -=Jttd6=oia6'r rDf PNJurnu$*u {.d {.0 ,} tn ,n ,n ,n ,nlI*lq 6lE' *lo op N u, 13 a(,&O5(!5\t@l-'"Ei^ii66E5i<19 2-o i. i! -co 'o 'o 'u' U l;oo(rooooolooooooool lh66 tl;r; NtvN(o9.!r 9 Iourooooo oooo o (})t, ]]J(,oo ll-f * .r, <./> <r\ <rt.^ .r, ,rrl i llul EH-,uHrsl3ttr\ I \ lu rllorl' @ @ @ O Ut 0O {lH Zllul ss888;31.d o,e@tvtwur(!o)33333333oooooooo:rff,ff,r:rf++++4&+d 46qq6666 Capital ltems Estimated Costs Start up costs Cost Units Total Cost Law Enforcement Equipment S 1,800 18 5 32,400 all officiers certified for sworn officers to include body armor, gun, and other equip Desk and Chairs S 2,000 24 S 48,000 Misc office furniture/equip s 10,000 Vehicles Ssz,ooo 1 S 32,000 Computers and phones S 1,500 24 S 36,000 s 1s8,400 amount revised after site visit to Athens recommendation that all officers be certified Commission Meeting Agenda 3/1/2016 2:00 PM Appointment Charles Smith BOA Department: Department: Caption:"It is the consensus of the commissioners in Super District 10 to reappoint Charles Smith to the Board of Tax Assessors as Chairman." (Requested by Mayor Pro Tem Grady Smith) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/1/2016 2:00 PM Affidavit Department: Department: Caption:Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo