HomeMy WebLinkAbout2016-01-19-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
1/19/2016
2:00 PM
INVOCATION: Reverend Christopher J. Waters, Pastor of Thankful Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
CONSENT AGENDA
(Items 1-34)
PLANNING
1. FINAL PLAT – HAYNE’S STATION, PHASE IV – S-850 – A
request for concurrence with the Augusta Georgia Planning Commission
to approve a petition by Cranston Engineering Group, P.C., on behalf of
COEL Development Company, requesting final plat approval for
Hayne’s Station, Phase IV. This single family residential development
contains 35 lots and is located on Copse Drive, east of Hayne’s Station
Drive. DISTRICT 3
Attachments
2. FINAL PLAT – LONGPOINT TOWNHOMES PHASE 3 – S-792-
III-III – A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by ATC Development Co. requesting
final plat approval for Longpoint Townhomes, Phase 3. This residential
townhome development is located off Old Waynesboro Road and
contains 17 lots. DISTRICT 6
Attachments
3. Z-16-01 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the following conditions a petition by
Machelle Dawson, on behalf of Candace and James Walker, requesting
to establish a Family Personal Care Home, per Section 26-1 (h) of the
Comprehensive Zoning Ordinance for Augusta-Richmond County
affecting property containing .28 acres and is known as 4562 Pineview
Attachments
Lane. Tax Map 179-4-051-00-0 1. The home shall be staffed in 3
shifts on a 7-day 24-hour basis with no staff sleeping in the home. 2. No
more than four (4) clients are permitted that reside in the home based on
the spacing requirements in Section 28-F-3 of the Comprehensive
Zoning Ordinance. 3. The driveway of the property must be widened to
accommodate for an additional one (1) off-street parking space to meet
the required parking in Section 28-F-3 of the Comprehensive Zoning
Ordinance. 4. A fence shall be constructed to enclose the rear yard of the
property to ensure the safety of the clients and provide opportunities for
outdoor activities. 5. All conditions must be met before a business
license shall be issued.
4. Z-16-10– A request for concurrence with the Augusta Georgia Planning
Commission to approve with the following conditions a petition by
Elizabeth Citko, requesting a change of zoning from Zone B-1
(Neighborhood Business) with conditions to Zone B-1 affecting
property containing .35 acres and known as 101 Avondale Drive. Tax
Map 011-1-001-00-0 DISTRICT 7 1. Limit uses on the property to a
bakery shop and delicatessen or those uses permitted in the R-1A and P-
1 zones. 2. Ensure that the property complies with all aspects of the Tree
Ordinance and applicable landscaping standards. 3. Site plan must
comply with any other ordinances and regulations in effect at the time of
construction. 4. Site must comply with current parking regulations.
5. Current access must be used.
Attachments
PUBLIC SERVICES
5. Motion to approve the 5 Year Renewal with Sterling - Retail, Food and
Beverage Concessions Contract with the Augusta Regional Airport.
(Approved by Public Services Committee January 12, 2016)
Attachments
6. Motion to approve New Ownership Application: A. N. 16-6: request
by Venumadhav Machha for a retail package Beer & Wine License to be
used in connection with AVN Ventures located at 2701 Washington Rd.
District 7. Super District 10. (Approved by Public Services
Committee January 12, 2016)
Attachments
7. Motion to approve New Application: A.N. 16-7: request by Cullene
W. Schneider for a retail package Liquor License to be used in
connection with Aficionados, LLC located at 307 8th Street. District 1.
Super District 9. (Approved by Public Services Committee January
Attachments
12, 2016)
8. Motion to approve award of the design/build contract for replacement of
the HVAC system at the DFACS Building in the amount of
$1,001,258.00 to Coleman Mechanical Services of Harlem, GA. (RFP
15-180) (Approved by Public Services Committee January 12, 2016)
Attachments
9. Motion to approve a request for the Augusta Richmond County
Commission to accept the Beams Contracting SE Development Project
Change Order #4 that was approved by the Aviation Commission on
December 03, 2015. (Approved by Public Services Committee
January 12, 2016)
Attachments
10. Motion to approve a request for the Augusta Richmond County
Commission to approve the McCarthy Construction Change Order #3 as
approved by the Aviation Commission on December 03, 2015.
(Approved by Public Services Committee January 12, 2016)
Attachments
11. Motion to approve selection of Daniel Field airport consultant to W. K.
Dickson. (RFQ 15-203A) (Approved by Public Services Committee
January 12, 2016)
Attachments
12. Motion to approve Golf Cart/Utility Vehicle Bid/Purchase as approved
by the Augusta Aviation Commission at their October 29, 2015 Meeting.
Bid Item 15-219. (Approved by Public Services Committee January
12, 2016)
Attachments
13. Motion to approve a request for the Augusta Richmond County
Commission to accept the Mutual Aid between Columbia County and the
Augusta Regional Airport as approved by the Augusta Aviation
Commission on October 29, 2015. (Approved by Public Services
Committee January 12, 2016)
Attachments
ADMINISTRATIVE SERVICES
14. Motion to Fix and Publish the 2016 Qualifying Fees for Local Offices. Attachments
(Approved by Administrative Services Committee January 12,
2016)
15. Motion to approve Housing and Community Development Department’s
contract procedure relative to authorization
of agreements/contracts/HUD forms for the various federal programs
administered by the Department for program/calendar year
2016. (Approved by Administrative Services Committee January 12,
2016)
Attachments
16. Motion to approve Housing and Community Development Department’s
(AHCDs) use of the same procedure (as 2015) relative to authorization
of agreements/contracts for the Laney Walker/Bethlehem
Revitalization Project and the Hyde Park Drainage Improvement Project
for program/calendar year 2016. (Approved by Administrative
Services Committee January 12, 2016)
Attachments
PUBLIC SAFETY
17. Motion to approve acceptance of Governor's Office of Highway Safety
Grant in the amount of $25,000 for the State Court Accountability Court
Program. (Approved by Public Safety Committee January 12, 2016)
Attachments
18. Motion to approve Grant Award for $50,000 from the Bureau of Justice
Administration for treatment services for DUI court participants.
(Approved by Public Safety Committee January 12, 2016)
Attachments
19. Motion to approve Grant Award from the Community Foundation of the
CSRA for $15,000 to assist participants in our DUI court who are
indigent and cannot afford substance abuse treatment. (Approved by
Public Safety Committee January 12, 2016)
Attachments
20. Motion to approve Grant-Based Contract for Drug Court. (Approved by
Public Safety Committee January 12, 2016)
Attachments
FINANCE
21. Motion to approve Fleet Management's request to replace 1-E350 work
detail van for Augusta Engineering Department-Maintenance
Division. (Approved by Finance Committee January 12, 2016)
Attachments
22. Motion to approve the request from the Augusta Utilities Department –
Administration Division for the purchase of one Ford Explorer for their
division at a cost of $27,579 as a replacement for a vehicle that was
reassigned to the Water Quality - Laboratory after their vehicle was
totaled in a vehicle accident. (Approved by Finance Committee
January 12, 2016)
Attachments
23. Motion to approve the Augusta Utilities Department – Fort Gordon
Division request to purchase two vehicles for their division, a Ford
Explorer and an F-350 Utility Body Pick Up Truck. (Bid Item 15-182)
(Approved by Finance Committee January 12, 2016)
Attachments
24. Motion to approve property insurance coverage for 2016 offered
through Affiliated FM, current carrier, for a premium of $408,000 for
full blanket coverage and limited flood coverage in flood prone areas.
(Approved by Finance Committee January 12, 2016)
Attachments
ENGINEERING SERVICES
25. Motion to approve an Easement Deed to Atlanta Gas Light for a Gas
Regulator Station.(Approved by Engineering Services Committee
January 12, 2016) .
Attachments
26. Motion to approve award of Construction Contract to Blair Construction
in the amount of $5,938,494.60 for Belair Road Improvement Project as
requested by AED. Award is contingent upon receipt of signed contracts
and proper bonds as requested by AED. (Bid Item 15-196) (Approved
by Engineering Services Committee January 12, 2016)
Attachments
27. Motion to approve entering into an agreement with Georgia Power,
stating that Augusta, GA will pay for the Transmission Facility
Relocation Costs on the Druid Park Road Improvements Project in
accordance with the estimate totaling $849,328.00. Also, approve the
Utility Relocation Agreement to be executed by the Augusta, GA Legal
Attachments
Counsel and the Mayor, and approve payment upon completion of the
work as requested by AED. (Approved by Engineering Services
Committee January 12, 2016)
28. Motion to accept notification of emergency water main relocation at
First Presbyterian Church by Blair Construction, Inc. in the amount of
$90,477.40. (Approved by Engineering Services Committee January
12, 2016)
Attachments
29. Motion to approve entering into an agreement with Georgia Power for
relocation of distribution facilities associated with the Mark Church
Road Improvements Project; approve the Utility Relocation Agreement
in the amount of $154,448.00 to be executed by the Augusta, GA Legal
Counsel and the Mayor, and approve payment upon completion of the
work. (Approved by Engineering Services Committee January 12,
2016)
Attachments
30. Motion to approve entering into an agreement with Georgia Power for
relocation of distribution facilities associated with the Windsor Spring
Road Phase V Improvements Project; approve the Utility Relocation
Agreement in the amount of $259,497.00. to be executed by the Augusta,
GA Legal Counsel and the Mayor, and approve payment upon
completion of the work as requested by AED. (Approved by
Engineering Services Committee January 12, 2016)
Attachments
PETITIONS AND COMMUNICATIONS
31. Motion to approve the minutes of the regular meeting of the
Commission held January 5, 2016 and Special Called Meeting held
January 12, 2016.
Attachments
APPOINTMENT(S)
32. Motion to approve the appointment of Mr. Leon Maben to the
Augusta Housing & Community Development Department's Citizens'
Advisory Committee representing District 1.
Attachments
33. Motion to approve the appointment of Mr. Robert L. Jones to the ARC Attachments
Historic Preservation Commission representing District 2.
34. Motion to approve the appointment of Mr. Ronnie Battle to the Augusta
Canal Authority representing District 4.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
1/19/2016
AUGUSTA COMMISSION
REGULAR AGENDA
1/19/2016
(Items 35-45)
PLANNING
35. Z-16-05 – A request for concurrence with the Augusta Georgia Planning
Commission to deny a petition by Sunny Patel, on behalf of Shrryia
Enterprises, Inc., requesting a change of zoning from Zone A
(Agriculture) to Zone B-2 (General Business) affecting property
containing .97 acres and is part of 2651 Tobacco Road. Part of Tax Map
140-0-706-03-0 DISTRICT 4
Attachments
ADMINISTRATIVE SERVICES
36. Discuss the evaluation of the Administrator. (Requested by
Commission Marion Williams)
Attachments
37. Motion to approve dividing the 2016 Commission's travel and training
budget $29,020.00 equally between the ten Commissioners with the
following conditions. a.) Each Commissioner's allocation is $2,902.00.
b.) Commissioners may elect to share part or all of their allocation with
other Commissioners. c.) Any monies requested from another budget
requires Commission approval. d.) The Administrator's budget will not
be used to support Commission travel and training. (No
recommendation from Administrative Services Committee January
12, 2016)
Attachments
38. Discuss the Compliance Director position. (Requested by
Commissioner Marion Williams)
Attachments
39. Approve Resolution in support of using local labor on SPLOST funded
projects. (Requested by Commissioner Dennis Williams)
Attachments
ENGINEERING SERVICES
40. Approve entering into a Mowing and Maintenance Agreement as well as
an Indemnity Agreement with the Georgia Department of Transportation
along Sand Bar Ferry Road (SR 28) between I-520 and East Boundary in
conjunction with beautification project. (Requested by Commissioner
Bill Fennoy)
Attachments
41. Approve entering into an agreement with The Augusta Beautification
Program to provide landscape maintenance along Sand Bar Ferry (SR
28) between I-520 and East Boundary. (Requested by Commissioner
Bill Fennoy)
Attachments
SUBCOMMITTEE
Rules & Procedures Review Subcommittee Meeting
42. Motion to approve on a trial basis to start Special Called Meetings
(Executive Session Meetings) held on the second and last Tuesdays of
each month at 11:00 A.M. (Approved by the Rules & Procedures
Review Subcommittee January 12, 2016)
Attachments
APPOINTMENT(S)
43. Motion to approve the appointment of Mr. Frank Middleton to Board of
Tax Assessors to fill the seat held by Bernard Johnson. (Requested by
Commissioner Marion Williams)
Attachments
44. Consider the following recommendation for a four-year term from the
Richmond County Hospital Authority: (Deferred from the January 5,
2016 Commission Meeting)
Attachments
Upcoming Meetings
www.augustaga.gov
For the position currently occupied by James Sherman, M.D. who is
not eligible for reappointment:
1. Hugh L. Hamilton
2. Catherine D. Knox
3. Terry D. Elam
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
45. Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
1/19/2016 2:00 PM
Invocation
Department:
Department:
Caption:Reverend Christopher J. Waters, Pastor of Thankful Baptist
Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
Final Plat - Hayne's Station Ph. 4
Department:Planning Commission
Department:Planning Commission
Caption: FINAL PLAT – HAYNE’S STATION, PHASE IV – S-850 – A
request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Cranston Engineering
Group, P.C., on behalf of COEL Development Company,
requesting final plat approval for Hayne’s Station, Phase IV. This
single family residential development contains 35 lots and is
located on Copse Drive, east of Hayne’s Station Drive.
DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
1/19/2016 2:00 PM
Final Plat - Longpoint Townhomes Ph. 3
Department:Planning Commission
Department:Planning Commission
Caption: FINAL PLAT – LONGPOINT TOWNHOMES PHASE 3 – S-
792-III-III – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by ATC
Development Co. requesting final plat approval for Longpoint
Townhomes, Phase 3. This residential townhome development is
located off Old Waynesboro Road and contains 17 lots.
DISTRICT 6
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
1/19/2016 2:00 PM
Z-16-01
Department:Planning Commission
Department:Planning Commission
Caption: Z-16-01 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the following conditions a
petition by Machelle Dawson, on behalf of Candace and James
Walker, requesting to establish a Family Personal Care Home, per
Section 26-1 (h) of the Comprehensive Zoning Ordinance for
Augusta-Richmond County affecting property containing .28 acres
and is known as 4562 Pineview Lane. Tax Map 179-4-051-00-0
1. The home shall be staffed in 3 shifts on a 7-day 24-hour basis
with no staff sleeping in the home. 2. No more than four (4)
clients are permitted that reside in the home based on the spacing
requirements in Section 28-F-3 of the Comprehensive Zoning
Ordinance. 3. The driveway of the property must be widened to
accommodate for an additional one (1) off-street parking space to
meet the required parking in Section 28-F-3 of the Comprehensive
Zoning Ordinance. 4. A fence shall be constructed to enclose the
rear yard of the property to ensure the safety of the clients and
provide opportunities for outdoor activities. 5. All conditions
must be met before a business license shall be issued.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:Cover Memo
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
AUGUSTA-RICHMOND COUNTY PLANNING COMMISSION
REZONING STAFF'REPORT
Case Number: Z-16-01-SP
Hearing Date: MondaY, JanuarY 412015
Report Prepared By: Paul DeCamp, Kevin Boyd and Bob Austin
Applicant: MachelleDawson
Property Owner: Candace & James Walker
Address of Propertyt 4562 Pineview Lane
Tax Parcel * 179-4-051-00-0
Present Zoning: R-lD (One-Family Residential)
Commission District: 8 (Wayne Guilfoyle)
Fort Gordon Notification Required: N/A
Request: The appticant is requesting a Special Exception for a Family Personal Care Home
per Section 26-1(h) of the Comprehensive Zoning Ordinance for Augusta, Georgia'
Background:
This case involves a 0.28-acre residential lot located at 4562 Pineview Lane. The property is
located on a cul-de-sac. According to tax records, the residence contains 1,638 square foot of
heated space and was constructed in2004.It contains 4 bedrooms and 2 bathrooms. The exterior
of the property is in good condition and has a driveway for off-street parking. Public water and
sewer services are provided to the site'
.,'RCquest"P*ti sbd U$e,t,Actinitv App.li h.Ordinnry.$C'C.1io[(s)
Special Exception Family Personal Care
Home Section 26-1 (h)
Based on a recent code enforcement inspections report, the exterior of the property is in good
condition. The yard is well-maintained. The walls, ceilings, windows and roof appear to be in
good condition. It should be noted that there is only one smoke detector in the residence and it is
located in the hallway. The electrical, plumbing and water heater all appear to be in good
working order.
The property is located in the Pinehurst subdivision. Pineview Lane is a residential street that
extends off of Laurel Oak Drive. The subdivision contains single-family detached residences
family in the R-18 (One-Family Residential) and R-lD (One-Family Residential) zones. A large
area of undeveloped land is located immediately north of the property.
The applicant is requesting a Special Exception for a Family Personal Care Home in an R-lD
(One-Family Residential) zone. The zoning ordinance states that Special Exceptions may be
permitted in any zone where such uses are deemed essential or desirable to the public
convenience or welfare and are in harmony with the various elements or objectives of the Master
Plan or planning document in effect. A request for a Family Personal Care Home is subject to
meeting the following criteria listed in Section 26-l (h) of the Comprehensive Zoning Ordinance
for Augusta, Georgia. Family Personal Care Homes:
l. May not be established within 1,200 feet of a lawfully existing family day care home,
adult day care facility, transition housing, or another family personal care home in A, R
or P zones;
2. Shall not be located in areas where the health, safety and welfare of the residents would
be compromised; and
3. The Planning Commission shall determine that the foregoing requirements have been
satisfied and further, that the benefits of the proposed family personal care home are
greater than any possible depreciating effects and damages to neighboring properties.
It will be necessary for the applicant to provide verification that the home is in compliance with
the Georgia Department of Community Health and meets the requirements of Chapter 111-8-
62.01 of the O.C.G.A. The applicant must also obtain a business license from Augusta, Georgia.
The fire marshal should also inspect the home to ensure compliance with applicable codes.
Findings:
1. A Planning and Development Department code enforcement officer inspected the
property and found:
o The property has four (4) bedrooms and two (2) full bathrooms.
There is a living room, kitchen and dining room. The great room measures
approximately 225 square feet, the detached living room measures 127 square
feet, the kitchen/breakfast room measures approximately 197 square feet and the
dining room measures 116 square feet.
Each of the bedrooms has more than 100 square feet of space.
This summary is an initial inspection resulting in case no. CE2P20150005095.
2. According to Planning and Development Department records there is a lawfully existing
Family Personal Care Home, limited to 2 residents, located on 4710 Laurel Oak Drive
approximately 620 feet from the subject property. Family Personal Care Homes with 3
residents or less are not required to obtain a Special Exception but must have state and
local licenses.
3. Crime statistics obtained from the GIS Crime Mapping, based on data supplied by the
Sheriffs Department, indicate several reported incidences of criminal activity in the
general vicinity of the property. There have been a total of seventeen (17) criminal
incidences to include five (5) counts of larceny or theft to property, one (1) damaged
property and eleven (11) miscellaneous crimes, in the last six (6) months.
4. The property is located approximately 8.8 miles from Trinity Hospital of Augusta and 6.6
miles from Eisenhower Medical Center.
5. The closest Fire Station is located 1.51 miles from the subject property at 4185 Windsor
Spring Road.
6. No public transportation is available in this area.
7. This petition will not result in any substantial physical changes to the residence.
8. The rear yard has adequate space for outdoor activities but is not enclosed by a fence.
9. The existing driveway is located on the north side of the property and appears to provide
adequate off-street parking to support the proposed use.
10. The property is served by public water and sewer lines.
1 l. The applicant will have to obtain a license with the State of Georgia, and prove
compliance with the minimum requirements of Chapter lll.8-62.01 of the O.C.G.A.
12. The personal care home will be staff-operated and have up to 6 clients.
13. No space is dedicated to offer privacy for the caregiver within the residence.
14. The applicant must obtain a business license from Augusta, Georgia.
15. There were no traffic counts available for this residential street, but the proposed property
use should not have a sizable impact on traffic volumes. There is a sidewalk on the side
of Pineview Lane opposite the subject property.
Project Analysis: The residence will be occupied as a staffed-operated personal care home. It
appears to have sufficient interior space to accommodate a personal care home (i.e. bedrooms,
bathrooms, etc.). The exterior of the subject property is in good condition, with some minor
repairs needed. The driveway provides adequate space for off-street parking to support the use.
a
a
The property is served by public utilities. Crime statistics data supplied by
Department indicate several reported incidences of criminal activity in the general
property in the last six (6) months.
Preliminary staff Recommendation: The staff recommends approval with
conditions:
the SherifPs
vicinity of the
the following
1' The home'shall be,staffed in,3, shifls on a,?-day:24-hour.basis with no staff sleepi4g inthe home.
2. No more than four (4) clients are permitted that reside in the home based on the spacing
requirements in Section 28-F-3 of the Comprehensive Zoning Ordinance.3' The driveway of the property must be widened to accommodate for an additional one (1)
off-street parking space to meet the required parking in Section 2g-F-3 of the
Comprehensive Zoning Ordinance.
4' A fence shall be constructed to enclose the rear yard of the property to ensure the safety
of the clients and provide opportunities for outdoor activities.
5. AII conditions must be met before a business license shall be issued.
Note: The information included in this staff report represents the best available information atthe time it is written,.which is generally two weeks prior to the Planning Commission hearing atwhich the zoning petition is to be heard. It represenis an evaluation of tle facts presented by theapplicant, research done by the staff and consideration of the relevant factors in theComprehensive Zoning Ordinance of Augusta, Georgia. New facts may emerge after the staffreport is written and staff reserves the right to make an oral recommendation at the hearing basedon all the information available at that time.
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Commission Meeting Agenda
1/19/2016 2:00 PM
Z-16-10
Department:Planning Commission
Department:Planning Commission
Caption: Z-16-10– A request for concurrence with the Augusta Georgia
Planning Commission to approve with the following conditions a
petition by Elizabeth Citko, requesting a change of zoning from
Zone B-1 (Neighborhood Business) with conditions to Zone B-
1 affecting property containing .35 acres and known as 101
Avondale Drive. Tax Map 011-1-001-00-0 DISTRICT 7
1. Limit uses on the property to a bakery shop and delicatessen or
those uses permitted in the R-1A and P-1 zones. 2. Ensure that
the property complies with all aspects of the Tree Ordinance and
applicable landscaping standards. 3. Site plan must comply with
any other ordinances and regulations in effect at the time of
construction. 4. Site must comply with current parking
regulations. 5. Current access must be used.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Clerk of Commission
Cover Memo
AUGUSTA.RICHMOND COUNTY PLANNING COMMISSIONREZONING STAT'F REPORT
Case Numberz 2-16-10
Hearing Date: Monday, January 4r20ls
Report Prepared By: Anh Vu
Applicant: Elizabeth Citko
Property Owner: Elizabeth Citko
Address of Property: l0r Avondale Drive (aka322gwashington Road)
Tax Parcel #: 011-l-001-00-0
Present zoning: B-l (Neighborhood Business) with conditions
Commission District: 7 (Sean F,rantom)
Fort Gordon Notification Required: N/A
Request: The applicant is requesting a change of zoning from Zone B-1 (Neighborhood
Business) with conditions to zoneB-l (Neighborhood Business).
RCquCst Proposed Use / Activity Appljcnble, pidinh'n ce SCerion(sj-
Rezone from B-1with
conditions to B-1
Permitted uses in the
R-Zones, P-l and B-l zones Section 2l-1
Background:
This case involves a 0.35-acre tract
Road. The property is occupied by
property contains a single driveway
two-lane residential street.
located on the corner of Avondale Drive and washington
a bakery and located in the Avondale subdivision. The
that extends off of Avondale Drive. Avondale Drive is a
ln September of 2013, the Augusta Commission approved a petition (Z-13-40) to rezone the
subject property from Zone R-lA (One-Family Residential) to Zone B-1 (Neighborhood
Business) to allow for a bakery. The petition was approved with the following stipulations: (1)
the only use of the property be a bake shop or those uses permitted in an R-lA (One-Family
Residential) Zone; (2) the development of the property must be consistent with the site plan
submitted with the petition; and (3) the site must be in full compliance with the Augusta Tree
Ordinance.
Surrounding land uses include detached residences, churches, a dentist office, an automobile
sales lot, retail and restaurants situated in the R-l (One-Family Residential), R-lA (One-Family
Residential), P-1 Professional, B-1 (Neighborhood Business) and B-2 (General Business) zones.
The dentist office located across the street on Avondale Drive was converted from a residence to
an office. Warren Baptist Church is located across the street on Washington Road.
The applicant is requesting a change of zoning from Zone B-1 (Neighborhood Business) with
conditions to Zone B-1 (Neighborhood Business).
o Land Use and Zoning - The property contains a bakery and is situated in the B-1
(Neighborhood Business) zone with conditions. The property is part of the Avondale
subdivision, an established residential subdivision. The corner lot only measures 0.35
acres or 15,246 square feet which is relatively small for restaurant and some retail
development. The one-story ranch style building previously functioned as a single-family
residence prior to a rezoning that occurred in 2013. The property lacks off-street parking
and currently does not have the required parking spaces to support the use.
Removing condition # 1 from the previous rezoning action would allow for a wider range
of residential and commercial land uses on the property. These uses include apartments
and retail establishments. The front setback in a B-1 (Neighborhood Business) zone is 30
feet on local streets and 40 feet on major streets and highways. The tract abuts
residentially-zoned properties, which increases the required rear and side setbacks.
Utilities - The property is served by public water and sewer. The nearest water lines
consist of a l2-inch diameter line that runs along Washington Road, which connects to 6-
inch diameter line that runs along Avondale Drive. Public sanitary sewer service is also
accessible from the nearby streets.
Environmental - The property contains some shrubbery located in front of the building,
and much of the lot consists of impervious surfaces. A single driveway extends off of
Avondale Drive. The footprint of the building is approximately 2,702 square feet and the
property has lot coverage of nearly 16 percent, the driveway consists of an additional 830
square feet of impervious surface.
Traffic and Circulation - The property has access on Avondale Drive, but also fronts
Washington Road. The site does not have any off-street parking spaces to support the
present use. Access is limited to a single 8-foot wide paved driveway that extends off of
Avondale Drive. The existing driveway entrance measures approximately 29 feet from
Washington Road.
Avondale Drive is identified as a local street on the functional classification map. It has a
pavement width of 30 feet and a right-of-way width of 50 feet. No pavement markings
are present along Avondale drive. The two-lane residential street lacks sidewalks, and the
intersection at Washington Road is not signalized. Washington Road consists of two
lanes in each direction with a flush median turn lane.
There are no traffic counts available for Avondale Drive. Washington Road has average
daily traffic of approximately 24,100 vehicles between Fury's Ferry Road and Pleasant
Home Road (GDOT,20L4).
Buffer and Landscaping - The property has sparse vegetation and few mature trees near
the side property line to the west. The site does not conform to all aspects of the Augusta
Tree Ordinance, a condition set forth in the previously approved zoning action in 2013.
The property does not contain any street yard buffering or effective screening from the
nearby residences. A S-foot tall wood fence, located in the rear provides, screening from
the adjacent property to the south, but the site lacks the required landscaping per the
ordinance.
o Comprehensive PIan - It is recommended that commercial development be confined to
existing locations and major streets and major intersections. Any additional commercial
development should be buffered from adjoining residential areas. A number of different
neighborhood-type businesses are permitted, some of which are likely to generate more
traffic and noise than others.
Project Analysis: The applicant is requesting a change of zoning from Zone B-1 (Neighborhood
Business) with conditions to Zone B-l (Neighborhood Business). The purpose of the application
is to remove an existing stipulation approved with the previous rezoning action which allows for
a bakery but prohibits all other permitted land uses in the B-l (Neighborhood Business) zone.
There are no plans to redevelop the site at this time.
A recent site visit to the subject property revealed indications that the current use of the property
is not consistent with the original approved concept plan. The stipulation conditioned the
property to provide at least five (5) off-street parking spaces as indicated on the submitted site
plan. The property only contains a single driveway that extends off of Avondale Drive and no
off-street parking spaces.
Findings:
1. The subject property is located at the corner of Avondale Drive and Washington Road.
The property is located north of an established residential neighborhood largely zoned
R- 1 A (One-Family Residential).
2. No traffic counts are available for Avondale Drive. Washington Road has average daily
traffic of approximately 24,100 vehicles between Fury's Ferry Road and Pleasant Home
Road (GDOT,2014).
3. Traffic generated by the site would be directed exclusively onto Avondale Drive, an
established two-lane residential street.
4. Avondale Drive does not contain pavement markings and lack sidewalks.
5. The Avondale Drive and Washington Road intersection is not signalized.
6. The property lacks off-street parking. A minimum of five (5) off-street parking spaces
were required to support the current use.
7. The property did not comply with alt aspects of the Augusta Tree Ordinance set forth in
previous zoning action.
8. Lifting the existing condition prohibits all other land uses in the B-1 zone would not be
compatible with nearby residential uses located south of the property.
Preliminary Staff Recommendation: The Staff recommends approval with the following
conditions:
1. Limit uses on the property to a bakery shop and delicatessen and those uses permitted in
the R-1A and P-1 zones.
2. Ensure that the property complies with all aspects of the Tree Ordinance and applicable
landscaping standards.
3. Site plan must comply with any other ordinances and regulations in effect at the time of
construction.
4. Site must comply with current parking regulations.
5. Current access must be used.
Note: The information included in this staff report represents the best available information at
the time it is wriuen, which is generally two weeks prior to the Planning Commission hearing at
which the zoning petition is to be heard. [t represents an evaluation of the facts presented by the
applicant, research done by the staff, and oonsideration of the relevant factors in the
Comprehensive Zoning Ordinance of August4 Georgia. New facts may emerge after the staff
report is written and staffreserves the rigtrt to make an oral recommendation at the hearing based
on all the information available at that time.
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Commission Meeting Agenda
1/19/2016 2:00 PM
5 YEAR RENEWAL STERLING RESTAURANT
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve the 5 Year Renewal with Sterling - Retail,
Food and Beverage Concessions Contract with the Augusta
Regional Airport. (Approved by Public Services Committee
January 12, 2016)
Background:On June 3, 2011, the Airport entered into a five year concession
agreement with Sterling Restaurant & Retail Group, LLC to
operate the retail, food and beverage concessions located at the
Augusta Regional Airport. The concession agreement included
one (1) five (5) year option for renewal.
Analysis:Having a restaurant and lounge area and general retail products
available in the Airport is a real benefit for Airport passengers.
Sterling Restaurant & Retail Group, LLC has provided excellent
service over the last five years. Concession revenue from the
restaurant and gift shop has increased from $9,000 in 2010 under
the old concessionaire to $70,300 in 2014 under Sterling
Restaurant & Retail Group.
Financial Impact:
Alternatives:Deny
Recommendation:Approve
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Second Amendment to Lease and Operation of Retail, Food, and Beverage Concessions Agreement Page 1 of 3
SECOD AMEDMET TO THE LEASE AGREEMET FOR
THE OPERATIO OF RETAIL, FOOD AD BEVERAGE COCESSI OS
BETWEE
STERLIG RESTAURAT & RETAIL GROUP, LLC
AD
THE CITY OF AUGUSTA
FOR
THE AUGUSTA REGIOAL AIRPORT
AUGUSTA, GEORGIA
This Second Amendment to the Lease and Operation of Retail, Food, and
Beverage Concessions Agreement at Augusta Regional Airport, made and entered into
this 3rd day of June, 2016, between Augusta-Richmond County, Augusta, Georgia for
Augusta Regional Airport and Sterling Restaurant & Retail Group, LLC, a Georgia
Limited Liability Corporation, formerly known as Tailwind Augusta, LLC (hereinafter
referred to as “Concessionaire”).
WHEREAS, Augusta and Sterling Restaurant & Retail Group, LLC, entered into
a five year Concessions Agreement commencing on June 3, 2011 and terminating on
June 2, 2016, for the Concessionaire to manage the Retail, Food, and Beverage
Concessions located at Augusta Regional Airport; and
WHEREAS, the Parties desire to exercise the renewal term of the Agreement
commencing on June 3, 2016; and
WHEREAS, the Parties desire to amend certain terms of the Agreement as set
forth hereinafter.
Second Amendment to Lease and Operation of Retail, Food, and Beverage Concessions Agreement Page 2 of 3
OW, THEREFORE, in consideration of the inducements, mutual covenants
and conditions herein contained, the Parties have agreed to amend the Agreement as
follows:
1.
Article 2, Term, Section 2.1 is hereby amended to exercise the five year renewal option.
2.
Article 2, Term, Section 2.2 is hereby amended as follows: The effective date of this
Renewal, as set forth in section 2.1, shall continue through December 31 of that same
year. This Agreement shall: (i) terminate absolutely and without further obligation on the
part of Augusta each and every December 31st, as required by O.C.G.A. § 36-60-13, as
amended, unless terminated earlier in accordance with the termination provisions in this
Article of this Agreement: (ii) automatically renew on each January 1st, unless
terminated in accordance with the termination provisions of this Agreement; and (iii)
terminate absolutely, with no further renewals, on June 3, 2021, unless extended by
written amendment. The Contract Time may be extended only by written renewal
approved by the Augusta, Georgia Board of Commissioners and executed by the
Augusta, Georgia Mayor and the Concessionaire in accordance with the terms of this
Contract.
3.
All other terms and conditions of the Agreement shall remain the same except as
specifically amended herein.
Second Amendment to Lease and Operation of Retail, Food, and Beverage Concessions Agreement Page 3 of 3
I WITESS WHEREOF, the Parties have caused this Second Amendment of
the Retail, Food, and Beverage Concessions Agreement to be effective June 3, 2016.
AUGUSTA AVIATIO COMMISSIO
_________________________________
Chairman
Attest:
_________________________________
AUGUSTA, GEORGIA
__________________________________
Hardie Davis, Jr. , Mayor
Attest:
___________________________________
__________________________________
STERLIG RESTAURAT & RETAIL GROUP, LLC
otarized/Corporate Seal:
_________________________________
Commission Meeting Agenda
1/19/2016 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 16-6:
request by Venumadhav Machha for a retail package Beer &
Wine License to be used in connection with AVN Ventures
located at 2701 Washington Rd. District 7. Super District 10.
(Approved by Public Services Committee January 12, 2016)
Background:This is a New Ownership Application. Formerly in the name of
Ravi Rajput.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The
R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Application: A.N. 16-7: request by
Cullene W. Schneider for a retail package Liquor License to be
used in connection with Aficionados, LLC located at 307 8th
Street. District 1. Super District 9. (Approved by Public
Services Committee January 12, 2016)
Background:This a New Application.
Analysis:The applicant meets the requirements of The City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $3,330.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The
R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
Approve Contract to Replace DFACS HVAC
Department:Recreation Parks and Facilities - Facilities
Department:Recreation Parks and Facilities - Facilities
Caption:Motion to approve award of the design/build contract for
replacement of the HVAC system at the DFACS Building in the
amount of $1,001,258.00 to Coleman Mechanical Services of
Harlem, GA. (RFP 15-180) (Approved by Public Services
Committee January 12, 2016)
Background:The three story section of the DFACS facility located at 520
Fenwick Street was constructed in 1989. The HVAC system is the
original installed system and consists of an air cooled chiller with
two large air handling units distributing air to a network of Carrier
Moduline VAV boxes with electric reheat. The 26 plus year old
system has exceeded its anticipated service life. The chiller has
been nursed along for the last few years. Parts are no longer
available to repair the VAV boxes and the control system is
antiquated and no longer functions. Upgrades are not feasible due
to outdated technology.
Analysis:We received three responsive statements of qualifications and
proposals. These were evaluated based upon the qualifications of
the contractor and the design engineer with respect to their
experience on similar projects, capability to do the work,
understanding of the program, proposed solution and cost. The
selection committee reviewed all proposals and the highest
scoring Statement of Qualifications and Proposal was submitted
by Coleman Mechanical of Harlem, Georgia paired with Johnson
Laschober and Associates of Augusta as the design engineer. They
also submitted the lowest cost. Staff met with the Coleman and
Johnson Laschober to clarify and adjust the design to best meet
the needs of Augusta and DFACS. The project cost for design and
construction is $1,001,258.00. The scope of work includes: •
Removal and replacement of the existing chiller • Updated
automation control system • Updated air distribution system •
New air handling units with fan arrays The new system is fully
warranted. The control system is compatible with our standard
Cover Memo
system for better monitoring and response. The fan array in the
new air handlers will significantly reduce the chances for a system
failure since the array contains multiple fans as opposed to a
single fan. If one fails, the others will continue to operate while
we work to make repairs.
Financial Impact:The contract amount is $1,001,258.00
Alternatives:1. Approve award of the design/build contract for replacement of
the HVAC system at the DFACS Building in the amount of
$1,001,258.00 to Coleman Mechanical Services of Harlem, GA. 2.
Do not approve and pursue other options
Recommendation:Approve award of the design/build contract for replacement of the
HVAC system at the DFACS Building in the amount of
$1,001,258.00 to Coleman Mechanical Services of Harlem, GA.
Funds are Available
in the Following
Accounts:
The lease on this property with the State of Georgia was written in
a manner that builds a reserve for major and minor repairs and
upgrades for this building over the life of the lease specifically to
accomplish major facility repairs such as this one. This project is
to be funded with $698,150 from carry forward, an estimated
$15,000 in current year capital carry forward, an estimated
$200,000 in current year operating carry forward, and $100,000 in
budgeted capital from lease payments in 2016. 272-05-4312
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
1
EXHIBIT II
Augusta DFACS - HVAC Upgrades
Bid Item # 15-XXX
INDEX TO CONTRACT
Section Title Page
NA Notice of Award 2
A Agreement 3-4
PB Performance Bond 5-6
LMPB Labor & Material Payment Bond 7-8
COA Certificate of Owner's Attorney 9
NP Notice to Proceed 10
GC General Conditions 11-25
SGC Supplemental General Conditions 26-28
SC Special Conditions 28
2
SECTION NA
NOTICE OF AWARD
TO:
PROJECT DESCRIPTION: DFACS HVAC Upgrades
The Owner has considered the BID submitted by you for the PROJECT named above in response to its Bid Item
# 15-XXX due on .
You are hereby notified that your BID (Including Alternates - None) has been accepted in the amount of
($ ).
You are to execute the AGREEMENT (Section A) within Ten (10) calendar days from the date of this Notice to
you. Furthermore, the Owner has elected to require a Contractor's Performance Bond (Section PB) and a Labor
and Materials Payment Bond (Section LMPB). The price of said bonds is included in the contract amount stated
above.
If you fail to execute said Agreement and to furnish said Bonds within Ten (10) working days from the date of this
Notice, said OWNER will be entitled to consider all your rights arising out of the OWNER'S acceptance of your
PROPOSAL as abandoned and as a forfeiture of your Bid Bond. The OWNER will be entitled to such other rights
as may be granted by law.
Shop drawings and other submittals are due within fifteen (15) calendar days of the issuance of this Notice of
Award.
You are required to return an acknowledged copy of this NOTICE OF AWARD to the OWNER.
Dated this day of , .
BY:
Richard M. Acree, Jr., Facilities Manager
Augusta Recreation, Parks, and Facilities Department
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE OF AWARD is hereby acknowledged on this day of , .
BY:
TITLE:
3
SECTION A
AGREEMENT
THIS AGREEMENT, made this day of , . by and
between Augusta Georgia, a political subdivision of the State of Georgia, hereinafter called
"Owner" and doing business as a corporation hereinafter
called "Contractor."
WITNESSETH: That for and in consideration of the payments and agreements as hereinafter
mentioned the sufficiency which is hereby acknowledged, the parties agree to as follows:
1. The Contractor will commence construction of the Augusta DFACS HVAC Upgrades.
All work is to be in accordance with plans prepared by the owner as included in Bid
Item #15-XXX and related documents as listed in item 5 below.
2. The Contractor shall provide all labor, material, parts, engineering, licensing and
certifications required by any applicable regulation. Furthermore, the Contractor will
furnish all drawings, product data, material, supplies, tools, equipment, labor, traffic
control and other services necessary for the construction and completion of the project
described herein.
3. The Contractor will commence the work required by the Contract Documents within
Thirty (30) calendar days after the date of the Notice of Award and will complete the
work not later than 110 days after notice to proceed, unless the period of completion is
extended otherwise in accordance with the terms of this agreement.
4. The Contractor agrees to perform all the work described in the Contract Documents for
the sum of dollars ($ ).
5. The term "Contract Documents" means and includes the following:
Advertisement for Bids Request for Bids #15-XXX
Bid Bond Notice of Award Agreement
Performance/Payment Bonds Certificate of Owner's Attorney Notice to Proceed
Change Order(s) General Conditions Plans
Supplemental General Conditions Special Conditions Technical Specifications
Addendum # to Bid Item
6. The Owner will pay to the Contractor in the manner and at such times as set forth in
the General Conditions such amounts as required by the Contract Documents.
7. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
4
IN WITNESS WHEREOF, the parties hereto have executed or caused to be executed by their
duly authorized officials, this Agreement in Five (5) counterparts, each of which shall be
deemed an original on the date first above written.
OWNER: AUGUSTA, GEORGIA ATTEST:
BY: NAME:
Hardie Davis (Mayor) Lena Bonner (Clerk)
CONTRACTOR: ATTEST:
BY: (SEAL)
NAME: NAME:
(Type or Print) (Type or Print)
TITLE: TITLE:
ADDRESS:
5
SECTION PB
PERFORMANCE BOND (This is a sample format only)
(NOTE: THIS BOND IS ISSUED SIMULTANEOUSLY WITH PAYMENT BOND ON PAGES 7-8, IN
FAVOR OF THE OWNER CONDITIONED FOR THE PAYMENT OF LABOR AND MATERIAL.)
KNOW ALL MEN BY THESE PRESENTS:
That , as Principal, hereinafter called Contractor, and
, a corporation organized and existing under the laws of the State of
, with its principal office in the City of , State of , as Surety,
hereinafter called Surety, are held and firmly bound unto Augusta, Georgia, as Obligee, hereinafter
called the Owner, in the penal amount of Dollars ($ )
for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators,
successors, and assigns, jointly and severally, firmly by these presents for the faithful performance of a
certain written agreement.
WHEREAS, Contractor has by said written agreement dated entered into a contract
with Owner for the construction of Augusta DFACS HVAC Upgrades, Augusta, Georgia, in
accordance with the specifications issued by the Augusta Recreation Parks and Facilities Department,
which contract is by reference made a part hereof, and is hereinafter referred to as the CONTRACT.
NOW, THEREFORE, the condition of this obligation is such that, if Contractor shall promptly and
faithfully perform said CONTRACT, then this obligation shall be null and void; otherwise it shall remain
in full force and effect.
The Surety hereby waives notice of any alteration or extension of time made by the Owner.
Whenever Contractor shall be, and declared by Owner to be in default under the CONTRACT, the
Owner having performed Owner's obligations thereunder, the Surety may promptly remedy the default,
or shall promptly
(1) Complete the CONTRACT in accordance with its terms and conditions, or,
(2) Obtain a bid or bids for completing the Contract in accordance with its terms and conditions, and
upon determination by Surety of the lowest responsible bidder, or, if the Owner elects, upon
determination by the Owner and the Surety jointly of the lowest responsible bidder, arrange for a
contract between such bidder and Owner, and make available as Work progresses (even though
there should be a default or a succession of defaults under the contract or contracts of completion
arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of
the contract price; but not exceeding, including other costs and damages for which the Surety may
be liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of the
contract price," as used in this paragraph, shall mean the total amount payable by Owner to
Contractor under the Contract and any amendments thereto, less the amount properly paid by
Owner to Contractor.
Any suit under this bond must be instituted before the expiration of two (2) years from the date on which
final payment under the CONTRACT falls due.
6
No right of action shall accrue on this bond to or for the use of any person or corporation other than the
Owner named herein or the heirs, executors, administrators or successors of the Owner.
Signed and sealed this day of , .
Witness (Seal)
(Contractor)
Attest By (Seal)
(Title)
Witness (Seal)
(Surety)
Attest By (Seal)
(Title)
Note: Date of Bond must be prior to date of Contract. If Contractor is Partnership, all partners should
execute Bond.
7
SECTION LMPB
LABOR AND MATERIAL PAYMENT BOND (This is a sample format only)
(NOTE: THIS BOND IS ISSUED SIMULTANEOUSLY WITH PERFORMANCE BOND ON PAGES 5-6,
IN FAVOR OF THE OWNER CONDITIONED FOR THE PERFORMANCE OF THE CONTRACT.)
KNOW ALL MEN BY THESE PRESENTS:
That , as Principal, hereinafter called Contractor, and , a
corporation organized and existing under the laws of the State of , with its principal office in the
City of , State of , as Surety, hereinafter called Surety, are held and firmly
bound unto Augusta, Georgia, as Obligee, hereinafter called the Owner, for the use and benefit of
claimants as hereinbelow defined in the amount of Dollars ($ )
for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators,
successors, and assigns, jointly and severally, firmly by these presents.
WHEREAS, Contractor has, by written agreement dated ,entered into a contract with
Owner for the construction of Augusta DFACS HVAC Upgrades, in accordance with specifications
issued by the Augusta Recreation Parks and Facilities Department, which contract is by reference
made a part hereof, and is hereinafter referred to as the CONTRACT.
NOW, THEREFORE, the condition of this obligation is such that, if the Contractor shall promptly make
payment to all claimants as hereinafter defined, for all labor and material used or reasonably required to
use in the performance of the CONTRACT, then this obligation shall be void; otherwise it shall remain
in full force and effect, subject, however, to the following conditions:
(1.) A claimant is defined as one having a direct contract with the Contractor or with a subcontractor
of the Contractor for labor, material, or both, used or reasonably required for use in the
performance of the contract, labor and material being construed as to include that part of water,
gas, power, light, heat, oil, gasoline, telephone service or rental of equipment directly applicable
to the CONTRACT.
(2) The above named Contractor and Surety hereby jointly and severally agree with the Owner that
every claimant as herein defined, who has not been paid in full before the expiration of a period
of ninety (90) days after the date on which the last of such claimant's work or labor was done or
performed, or materials were furnished by such claimant, may sue on this bond for the use of
such claimant, prosecute the suit to final judgement for such sum or sums as may be justly due
claimant, and have execution thereon. The Owner shall not be liable for the payment of any
costs or expenses of any such suit.
(3) No suit or action shall be commenced hereunder by any claimant,
(a) Unless claimant, other than one having a direct contract with the Contractor, shall have
given written notice to any two of the following: The Contractor, the Owner, or the Surety
above named, within ninety (90) days after such claimant did or performed the last of
the work or labor, or furnished the last of the materials for which said claim is made,
stating with substantial accuracy the amount claimed and the name of the party to
whom the materials were furnished, or for whom the work or labor was done or
performed. Such notice shall be served by mailing the same by registered mail or
certified mail, postage prepaid, in an envelope addressed to the Contractor, Owner or
Surety, at any place where an office regularly maintained for the transaction of
8
business, or served in any manner in which legal process may be served in the state in
which the aforesaid project is located, save that such service need not be made by a
public officer.
(b) After the expiration of one (1) year following the date on which Contractor ceased work
on said CONTRACT, it being understood, however, that if any limitation embodied in
this bond is prohibited by any law controlling the construction hereof, such limitation
shall be deemed to be amended so as to be equal to the minimum period of limitation
permitted by such law.
(c) Other than in a state court of competent jurisdiction in and for the county or other
political subdivision of the state in which the project, or any part thereof, is situated, or in
the United States District Court for the district in which the project, or any part thereof, is
situated, and not elsewhere.
(4) The amount of this bond shall be reduced by and to the extent of any payment or payments
made in good faith hereunder, inclusive of the payment by Surety of mechanics' liens which
may be filed of record against said improvement, whether or not claim for the amount of such
lien be presented under and against this bond.
Signed and sealed this day of , .
Witness (Seal)
(Contractor)
Attest By (Seal)
(Title)
Witness (Seal)
(Surety)
Attest By (Seal)
(Title)
Note: Date of Bond must be prior to date of Contract. If Contractor is Partnership, all partners should
execute Bond.
9
CERTIFICATE OF OWNER'S ATTORNEY
I, the undersigned ,
the authorized and acting legal representative of Augusta, Georgia, do hereby certify as
follows:
I have examined the attached Contract(s) and Surety Bonds, and the manner of execution
thereof, and I am of the opinion that each of the aforesaid agreements has been duly
executed by the proper parties thereto acting through their duly authorized representatives;
that said representatives have full power and authority to execute said agreements on behalf
of the respective parties named thereon; and that the foregoing agreements constitute valid
and legally binding obligations upon the parties executing the same in accordance with the
terms, conditions and provisions thereof.
____________________________________________
Andrew G. MacKenzie
General Counsel
Augusta, Georgia Law Department
DATE:_____________________
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SECTION NP
NOTICE TO PROCEED
TO: DATE: , 2015
PROJECT: Augusta DFACS HVAC Upgrades
You are hereby notified to commence work in accordance with the Agreement dated
, .
This Notice accompanies the accepted Shop Drawings. You are to complete the work not later than 90
days following the issuance of this Notice to Proceed.
BY:
Richard M. Acree, Jr., Facilities Manager
Augusta Recreation, Parks and Facilities Department
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE TO PROCEED is hereby acknowledged on this day of , .
BY:
TITLE:
11
SECTION GC
GENERAL CONDITIONS
INDEX TO ARTICLES OF GENERAL CONDITIONS
Section Page
GC-01 Definitions 12
GC-02 Additional Instructions and Detail Drawings 14
GC-03 Schedules, Reports and Records 14
GC-04 Drawings and Specifications 14
GC-05 Shop Drawings 15
GC-06 Materials, Services and Facilities 15
GC-07 Inspection and Testing 15
GC-08 Substitutions 16
GC-09 Patents 16
GC-10 Surveys, Permits and Regulations 16
GC-11 Protection of Work, Property and Persons 17
GC-12 Supervision by Contractor 17
GC-13 Changes in the Work 18
GC-14 Changes in Contract Price 18
GC-15 Time for Completion 18
GC-16 Correction of Work 18
GC-17 Subsurface Conditions 19
GC-18 Suspension of Work, Termination and Delay 19
GC-19 Payments to Contractor 21
GC-20 Acceptance of Final Payment as Release 21
GC-21 Insurance 21
GC-22 Contract Security 22
GC-23 Assignments 23
GC-24 Indemnification 23
GC-25 Separate Contracts 23
GC-26 Subcontracting 24
GC-27 Engineer's Authority 24
GC-28 Land and Rights-of-Way 24
GC-29 Guarantee 24
GC-30 Taxes 25
GC-31 Work Adjacent to Railway or Other Property 25
GC-32 Order and Discipline 25
GC-33 Warning Devices and Signs 25
GC-34 Special Restrictions 25
GC-35 As-Built Drawings 25
GC-36 Allowances 25
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GC-01. DEFINITIONS:
Wherever used in the Contract Documents, the following terms shall have the meanings indicated which shall be
applicable to both the singular and plural thereof.
1. ADDENDA: Written or graphic instruments issued prior to the execution of the Agreement which
modify or interpret the Contract Documents, Drawings and Specifications, by addition,
deletion, clarifications or corrections.
2. BID: The offer or proposal of the Bidder submitted on the prescribed form setting forth the
prices for the work to be performed.
3. BIDDER: Any person, firm or corporation submitting a bid or proposal for the work.
4. BONDS: Bid, Performance and Payment Bonds and other instruments of security furnished by
the Contractor and his Surety in accordance with the Contract Documents.
5. CHANGE ORDER: A written order to the Contractor authorizing an addition, deletion or revision in
the work within the general scope of the Contract Documents or authorizing an
adjustment in the contract price or contract time.
6. CONTRACT DOCUMENTS: The contract including, but not limited to, Request for Proposals,
Advertisement for Bids, Information for Bidders, Proposal, Bid Bond, Notice of award,
Agreement, Performance Bond, Payment Bond, Notice to Proceed, Change Order,
General Conditions, Supplemental General Conditions, Special Conditions, Technical
Specifications, Drawings and Addenda.
7. CONTRACT PRICE: The total monies payable to the Contractor under the terms and conditions of
the Contract Documents.
8. CONTRACT TIME: The number of calendar days, or defined completion date stated in the Contract
Documents for the completion of the work.
9. LIFE OF THE CONTRACT: The total duration of the Contract from Notice to Proceed to completion
of all the work.
10. CONTRACTOR: The person, firm or corporation with whom the Owner has executed the
Agreement.
11. DRAWINGS: The part of the Contract Documents which show the characteristics and scope of the
work to be performed and which have been prepared or approved by the Engineer.
12. ENGINEER: The person, firm or corporation named as such in the Contract Documents. For
purposes of this contract, the Facilities Manager for the Augusta Recreation,
Parks and Facilities Department or his designated representative shall act as the
Engineer.
13. FIELD ORDER: A written order effecting a change in the work not involving an adjustment in the contract
price or an extension of the contract time issued by the Engineer to the Contractor
during construction.
14. NOTICE OF AWARD: The written notice of the acceptance of the Bid from the Owner to the
successful Bidder.
15. NOTICE TO PROCEED: Written communication issued by the Owner to the Contractor
authorizing him to proceed with the work and establishing the date of commencement of
the work.
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16. OWNER: For purposes of this Request for Bids, the Owner is Augusta, Georgia.
17. PROJECT: The undertaking to be performed as provided in the Contract Documents.
18. RESIDENT PROJECT REPRESENTATIVE: The authorized representative of the Owner who is
assigned to the project or any part thereof.
19. SHOP DRAWINGS: All drawings, diagrams, illustrations, brochures, schedules, and other data
which are prepared by the Contractor, a Subcontractor, Manufacturer, Supplier or
Distributor, which illustrate how specific portions of the work shall be fabricated or
installed.
20. SPECIFICATIONS: A part of the Contract Documents consisting of written descriptions of a
technical nature or materials, equipment, construction systems, standards and
workmanship.
21. SUBCONTRACTOR: An individual, firm or corporation having a direct contract with the Contractor or
any other Subcontractor for the performance of a part of the work at the site.
22. SUBSTANTIAL COMPLETION: That date as certified by the Engineer when the construction of the
project or a specified part can be utilized for the purposes for which it is intended.
23. SUPPLEMENTAL GENERAL CONDITIONS: Modifications and/or additions to the General
Conditions of a specific nature generally aimed at the specific contract of which it is a
part.
24. SUPPLIERS: Any person, supplier or organization who supplies materials or equipment for the work,
including that fabricated to a special design, but who does not perform labor at the site.
25. WORK: All labor necessary to produce the construction required by the Contract Documents and
all materials and equipment incorporated or to be incorporated in the project.
26. WRITTEN NOTICE: Written notice to any party of the Agreement relative to any part of this
Agreement. Said Notice is considered delivered and the service thereof completed,
when posted by certified or registered mail to the said party at his last given address or
delivered in person to said party or his authorized representative on the work.
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GC-02. ADDITIONAL INSTRUCTIONS AND DETAIL DRAWINGS:
1. The Contractor may be furnished additional instructions or detail drawings, by the Engineer, as necessary
to carry out the work required by the Contract Documents.
2. Any additional drawings and instructions thus supplied will become a part of the Contract Documents.
The Contractor shall carry out the work in accordance with the additional detail drawings and instructions.
GC-03. SCHEDULES, REPORTS AND RECORDS:
1. The Contractor shall submit to the Owner such schedule of quantities and costs, progress schedules,
payrolls, reports, estimates, records and other data as the Owner may request concerning the work
performed or to be performed.
2. Prior to the first partial payment estimate, the Contractor shall submit schedules showing the order in
which he proposes to carry on the work, including dates at which he will start the various parts of the
work, estimated date of completion of each part and as applicable:
2.1 the dates at which special detail drawings will be required; and
2.2 respective dates for submission of shop drawings, the beginning of manufacture, the testing and
the installation of materials, supplies and equipment.
3. The Contractor shall also submit a schedule of payments that he anticipates he will earn during the
course of the work.
GC-04. DRAWINGS AND SPECIFICATIONS;
1. The intent of the Contract Documents is to describe the scope of work for which the Contractor shall
furnish all design, labor, materials, tools, equipment and transportation necessary for the proper
execution. All work is to be in accordance with the Contract Documents and all incidental work necessary
to complete the project in an acceptable manner, ready for use, occupancy or operation by the Owner is
to be included.
2. In case of conflict between any drawings and specifications, the specifications shall govern. Figure
dimensions on drawings shall govern over general drawings.
3. Any discrepancies, inconsistencies, or ambiguities found between the Contract Documents and site
conditions shall be immediately reported to the Engineer, in writing, who shall promptly correct such
inconsistencies or ambiguities in writing. Work done by the Contractor after his discovery of such
discrepancies, inconsistencies or ambiguities shall be done at the Contractor's risk.
4. All work that may be called for in the specifications and not shown on the drawings, or shown and not
called for in the specifications, shall be executed and furnished by the Contractor as if described in both
these ways. Should any work or material be required which is not detailed in the specifications or
drawings, either directly or indirectly, but which is nevertheless necessary for the proper carrying out of
the intent thereof, the Contractor is to understand the same to be implied and required and shall perform
all such work and furnish any such material as fully as if they were particularly delineated or described.
5. It is understood and agreed that the Contractor, by careful examination, has satisfied himself as to the
nature and location of the work, the conformation of the ground, the character, quality and quantity of the
materials to be encountered, the character of equipment and facilities needed preliminary to and during
the prosecution of the work, the general and local conditions and all other matters which can in any way
affect the work under this contract. No verbal agreement or conversation with any officer, agent or
employee of the Owner, either before or after the execution of this contract, shall affect or modify any of
the terms or obligations herein contained.
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GC-05. SHOP DRAWINGS:
1. The Contractor shall provide design drawings, shop drawings and product data for all components as
may be necessary for the prosecution of the work as required by the Contract Documents. The Engineer
shall promptly review all shop drawings. The Engineer's approval of any shop drawings shall not release
the Contractor from responsibility for deviations from the Contract Documents. The approval of any shop
drawing that deviates substantially from the requirement of the Contract Documents shall be evidenced
by a Change Order.
2. When submitted for the Engineer's review, shop drawings shall bear the Contractor's certification that he
has reviewed, checked and approved the shop drawings and that they are in conformance with the
requirements of the Contract Documents.
3. Portions of the work that require shop drawings or sample submission shall not commence until the shop
drawings or submissions have been approved by the Engineer. A copy of each approved shop drawing
and each approved sample shall be kept in good order by the Contractor at the site and shall be available
to the Engineer.
GC-06. MATERIALS, SERVICES AND FACILITIES:
1. It is understood that, except as otherwise specifically stated in the Contract Documents, the Contractor
shall provide and pay for all materials, labor, tools, equipment, transportation, supervision, temporary
construction of any nature and all other services and facilities of any nature necessary to execute,
complete and deliver the work within the specified time.
2. Materials and equipment shall be stored so as to insure the preservation of their quality and fitness for
the work. Stored materials and equipment to be incorporated in the work shall be located so as to
facilitate prompt inspection.
3. Manufactured articles, materials and equipment shall be applied, installed, connected, erected, used,
cleaned and conditioned as directed by the manufacturer.
4. Materials, supplies or equipment shall be in accordance with samples submitted by the Contractor and
approved by the Engineer.
5. Materials, supplies or equipment to be incorporated into the work and purchased by the Contractor or the
Subcontractor will be subject to a chattel mortgage or under a conditional sale contract or other
agreement by which an interest is retained by the seller.
GC-07. INSPECTION AND TESTING:
1. All materials and equipment used in the construction of the project shall be subject to adequate
inspection and testing in accordance with generally accepted standards.
2. The Contractor shall provide, at his expense, the necessary testing, inspection and certification services
required by the Contract Documents, unless otherwise provided.
3. The Owner shall provide all other inspection and testing services required by the Contract Documents.
4. If the Contract Documents, laws, ordinances, rules, regulations or orders of any public authority having
jurisdiction require any work to specifically be inspected, tested or approved by someone other that the
Contractor, the Contractor will give the Engineer timely notice of readiness. The Contractor will then
furnish the Engineer the required certificates of inspection, testing or approval.
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5. Neither observation by the Engineer nor inspections, tests or approvals by persons other than the
Contractor shall relieve the Contractor from his obligations to perform the work in accordance with the
requirements of the Contract Documents.
6. The Engineer and his representatives will at all times have access to the work. In addition, authorized
representatives and agents of any participating Federal or State Agency shall be permitted to inspect all
work, materials, payrolls, records of personnel, invoices of materials and other relevant data and records.
The Contractor will provide proper facilities for such access and observation of the work and also for any
inspection or testing thereof.
7. If any work is covered contrary to the written request of the Engineer, it must, if requested by the
Engineer, be uncovered for his observation and replaced at the Contractor's expense.
8. If any work has been covered which the Engineer has not specifically requested to observe prior to its
being covered or if the Engineer considers it necessary or advisable that covered work be inspected or
tested by others, the Contractor at the Engineer's request, will uncover, expose or otherwise make
available for observation, inspection or testing as the Engineer may require, that portion of the work in
question, furnishing all necessary labor, materials, tools and equipment. If it is found that such work is
defective, the Contractor will bear all the expenses of such uncovering, exposure, observation, inspection
and testing and of satisfactory reconstruction. If, however, such work is not found to be defective, the
Contractor will be allowed an increase in the contract price or an extension of the contract time, or both,
directly attributable to such uncovering, exposure, observation, inspection, testing and reconstruction and
an appropriate change order shall be issued.
9. The Contractor shall give the Engineer 24 hours notice of starting any new work. No work shall be done
or materials used without suitable supervision and inspection by the Engineer. The Contractor shall
furnish the Engineer with necessary samples of material for testing purposes.
GC-08. SUBSTITUTIONS:
1. When a material, article or piece of equipment is identified on the drawings or specifications by reference
to brand name or catalogue number, the performance or other salient requirements and that other
products of equal capacities, quality and function shall be considered. The Contractor may recommend
the substitution of a material, article or piece of equipment of equal substance and function for those
referred to in the Contract Documents by reference to brand name or catalogue number and if, in the
opinion of the Engineer, such material, article or piece of equipment is of equal substance and function to
that specified, the Engineer may approve its substitution and use by the Contractor. Any cost differential
shall be deducted from the contract price and the Contract Documents shall be appropriately modified by
change order. The Contractor warrants that if substitutes are approved, no major changes in the function
or general design of the project will result. Incidental changes or extra component parts required to
accommodate the substitute will be made by the Contractor without a change in the contract price or
contract time.
GC-09. PATENTS:
1. The Contractor shall pay all applicable royalties and license fees. He shall defend all suits or claims for
infringement of any patent rights and save the Owner harmless from loss on account thereof except that
the Owner shall be responsible for any such loss when a particular process, design or the product of a
manufacturer or manufacturers is specified, but if the Contractor has reason to believe that the design,
process or product specified is an infringement of a patent, he shall be responsible for such loss unless
he promptly gives such information to the Engineer.
GC-10. SURVEYS, PERMITS AND REGULATIONS:
1. The Owner shall furnish all land surveys and establish all base lines for locating the principal component
parts of the work together with a suitable number of benchmarks adjacent to the work as shown in the
17
Contract Documents. From the information provided by the Owner, unless otherwise specified in the
Contract Documents, the Contractor shall develop and make all detail surveys needed for construction
such as slope stakes, batter boards, stakes for pile locations and other working points, lines, elevations
and cut sheets.
2. The Contractor shall carefully preserve benchmarks, reference points and stakes and in case of willful or
careless destruction, he shall be charged with the resulting expense and shall be responsible for any
mistakes that may be caused by their unnecessary loss or disturbance.
3. Permits and licenses necessary for the prosecution of the work shall be secured and paid for by the
Contractor. The Contractor shall give all notices and comply with all laws, ordinances, rules and
regulations bearing on the conduct of the work as drawn and specified. If the Contractor observes that
the Contract Documents are at variance therewith, he shall promptly notify the Engineer in writing and
any necessary changes shall be adjusted as provided in Section GC-13, Changes in the Work.
GC-11. PROTECTION OF WORK, PROPERTY AND PERSONS:
1. The Contractor will be responsible for initiating, maintaining and supervising all safety precautions and
programs in connection with the work. He will take all necessary precautions for the safety of and will
provide the necessary protection to prevent damage, injury or loss to all employees on the work and
other persons who may be affected thereby, all the work and all materials or equipment to be
incorporated therein, whether in storage on or off the site or other property at the site or adjacent thereto,
including trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for
removal, relocation or replacement in the course of construction.
2. The Contractor will comply with all applicable laws, ordinances, rules, regulations and orders of any
public body having jurisdiction. He will erect and maintain, as required by the conditions and progress of
the work, all necessary safeguards for safety and protection. He will notify the owners of adjacent
properties when prosecution of the work may affect them. The Contractor will remedy all damage, injury
or loss to any property caused, directly or indirectly, in whole or in part, by the Contractor, and
subcontractor or anyone directly or indirectly employed by any of them or anyone for whose acts any of
them are liable, except damage or loss attributable to the fault of the Contract Documents or to the acts
or omissions of the Owner or the Engineer or anyone employed by either of them or anyone for whose
acts either of them may be liable and not attributable, directly or indirectly, in whole or in part, to the fault
or negligence of the Contractor.
3. In emergencies affecting the safety of persons or the work or property at the site or adjacent thereto, the
Contractor, without special instructions or authorization from the Engineer or Owner, shall act to prevent
threatened damage, injury or loss. He will give the Engineer prompt written notice of any significant
changes in the work or deviations from the Contract Documents caused thereby and a Change Order
shall be issued covering the changes and deviations involved.
4. The work under this Contract in every respect shall be at the risk of the Contractor until finished and
accepted, except to damage or injury caused directly by the Owner's agents or employees.
GC-12. SUPERVISION BY CONTRACTOR:
1. The Contractor will supervise and direct the work. He will be solely responsible for the means, methods,
techniques, sequences and procedures of construction. The Contractor will employ and maintain on the
work a qualified supervisor or superintendent who shall have been designated in writing by the Contractor
as the Contractor's representative at the site. The supervisor shall have full authority to act on the behalf
of the Contractor and all communications given to the supervisor shall be as binding as if given to the
Contractor. The supervisor shall be present on the site at all times as required to perform adequate
supervision and coordination of the work.
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2. All contracts shall provide that Augusta, Georgia may, at reasonable times, inspect the part of the plant,
place of business, or work site of a contractor or subcontractor or subunit thereof which is pertinent to the
performance of any contract awarded or to be awarded by Augusta, Georgia
GC-13. CHANGES IN THE WORK:
1. The Owner may at any time as the need arises, order changes within the scope of the work without
invalidating the Agreement. If such changes increase or decrease the amount due under the Contract
Documents or in the time required for performance of the work, an equitable adjustment shall be
authorized by Change Order.
2. The Engineer, also, may at any time, by issuing a field order, make changes in the details of the work.
The Contractor shall proceed with the performance of any changes in the work so ordered by the
Engineer unless the Contractor believes that such field order entitles him to a change in the contract
price or time or both, in which event he shall give the Engineer written notice thereof within ten (10) days
after the receipt of the ordered change pending the receipt of an executed change order or further
instruction from the Owner.
GC-14. CHANGES IN CONTRACT PRICE:
1. The contract price may be changed only by a change order. The value of any work covered by a change
order or of any claim for increase or decrease in the contract price shall be determined by one or more of
the following methods in the order of precedence listed below:
1.1 Unit prices previously approved.
1.2 An agreed lump sum.
1.3 The actual cost for labor, direct overhead, materials, supplies, equipment and other services
necessary to complete the work. In addition there shall be added an amount to be agreed upon
but not to exceed fifteen (15) percent of the actual cost of the work to cover the cost of general
overhead and profit.
2. Defective pricing. To the extent that the pricing provided by Contractor is erroneous and defective,
the parties may, by agreement, correct pricing errors to reflect the intent of the parties.
GC-15. TIME FOR COMPLETION:
1. The date of beginning and the time for completion of the work are essential conditions of the Contract
Documents and the work embraced shall be commenced on the date specified in the Notice to Proceed.
2. The Contractor will proceed with the work at such rate of progress to insure full completion within the
contract time. It is expressly understood and agreed, by and between the Contractor and the Owner, that
the contract time for the completion of the work described herein is a reasonable time, taking into
consideration the average climatic and economic conditions and other factors prevailing in the locality of
the work.
GC-16. CORRECTION OF WORK:
1. The Contractor shall promptly remove from the premises all work rejected by the Engineer for failure to
comply with the Contract Documents, whether incorporated in the construction or not and the Contractor
shall promptly replace and re-execute the work in accordance with the Contract Documents and without
expense to the Owner and shall bear the expense of making good all work of other Contractors
destroyed or damaged by such removal or replacement.
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2. All removal and replacement work shall be done at the Contractor's expense. If the Contractor does not
take action to remove such rejected work within ten (10) days after receipt of written notice, the Owner
may remove such work and store the materials at the expense of the Contractor.
3. Any omissions or failure on the part of the Engineer to disapprove or reject any work or material shall not
be construed to be an acceptance of any defective work or material. The Contractor shall remove, at his
own expense and shall rebuild and replace same without extra charge and in default thereof the same
may be done by the Owner at the Contractor's expense or in case the Engineer shall not consider the
defect of sufficient importance to require the Contractor to rebuild or replace any imperfect work or
material, he shall have the power and is hereby authorized to make an equitable deduction from the
stipulated price.
GC-17. SUBSURFACE CONDITIONS:
1. The Contractor shall promptly and before such conditions are disturbed, except in the event of an
emergency, notify the Owner by written notice of:
1.1 Subsurface or latent physical conditions at the site differing materially from those indicated in the
Contract Documents.
1.2 Unknown physical conditions at the site, of an unusual nature, differing materially from those
ordinarily encountered and generally recognized as inherent in work of the character provided for
in the Contract Documents.
2. The Owner shall promptly investigate the conditions and if he finds that such conditions do so materially
differ and cause an increase or decrease in the cost of, or in the time required, for performance of the
work, an equitable adjustment shall be made and the Contract Documents shall be modified by a Change
Order. Any claim of the Contractor for adjustment hereunder shall not be allowed unless he has given the
required written notice; provided that the Owner may, if he determines the facts so justify, consider and
adjust any such claims asserted before the date of final payment.
GC-18. SUSPENSION OF THE WORK, TERMINATION AND DELAY:
1. The Owner may, at any time and without cause, suspend the work or any portion thereof for a period of
not more than ninety days or such further time as agreed upon by the Contractor, by written notice to the
Contractor. The Engineer shall fix the date on which work shall be resumed. The Contractor will resume
that work on the date so fixed. The Contractor will be allowed an increase in the contract price, an
extension of the contract time, or both, directly attributable to any suspension.
2. If the Contractor is adjudged bankrupt or insolvent, or if he makes a general assignment for the benefit of
his creditors or if a trustee or receiver is appointed for the Contractor or for any of his property or if he
files a petition to take advantage of any debtor's act to reorganize under the bankruptcy or applicable
laws or if he repeatedly fails to supply sufficient skilled workmen or suitable materials or equipment, or if
he repeatedly fails to make prompt payments to subcontractors or for labor, materials or equipment or if
he disregards laws, ordinances, rules, regulations or orders of any public body having jurisdiction of the
work or if he disregards the authority of the Engineer, or if, in the opinion of the Engineer, the Contractor
fails to make satisfactory progress in prosecuting the work, or if he otherwise violates any provision of the
Contract Documents, then the Owner may, without prejudice to any other right or remedy and after giving
the Contractor and his Surety a minimum of ten (10) days from delivery of a written notice, terminate the
services of the Contractor and take possession of the Project and of all materials, equipment, tools,
construction equipment and machinery thereon owned by the Contractor and finish the work by whatever
method he may deem expedient. In such case, the Contractor shall not be entitled to receive any further
payment until the work is finished. If the unpaid balance of the Contract Price exceeds the direct and
indirect costs of completing the Project, including compensation for additional professional services, such
excess shall be paid to the Contractor. If such costs exceed such unpaid balance, the Contractor will pay
the difference to the Owner. Such costs incurred by the Owner will be determined by the Engineer and
incorporated in a Change Order.
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3. The Contractor must obtain permission from the Engineer before any equipment can be removed from
the job site. In the event such equipment is removed without the Engineer's approval, the job will be
terminated until such time as the equipment is returned to the project and any time and money lost by the
Contractor as a result of moving the equipment shall be absorbed by the Contractor.
4. Where the Contractor's services have been so terminate by the Owner, said termination shall not affect
any right of the Owner against the Contractor then existing or which may thereafter accrue. Any retention
or payment of monies by the Owner due the Contractor will not release the Contractor from compliance
with the Contract Documents.
5. After ten (10) days from delivery of a written notice to the Contractor and the Engineer, the Owner, may,
without cause and without prejudice to any other right or remedy, elect to abandon the Project and
terminate the Contract. In such case, the Contractor shall be paid for all work executed and any expense
sustained plus reasonable profit.
6. If, through no act or fault of the Contractor, the work is suspended for a period of more than ninety (90)
days by the Owner or under an order of court or other public authority of the Engineer fails to act on any
request for payment within thirty (30) days after it is submitted or the Owner fails to pay the Contractor
substantially the sum approved by the Engineer within thirty (30) days of its approval and presentation,
then the Contractor may after ten (10) days from delivery of a written notice to the Owner and the
Engineer, terminate the Contract and recover from the Owner payment for all work executed and all
expenses sustained. In addition, and in lieu of terminating the Contract, if the Engineer has failed to act
on a request for payment or if the Owner has failed to make any payment as aforesaid, the Contractor
may, upon ten (10) days notice to the Owner and the Engineer, stop the work until he has been paid all
amounts then due, in which event and upon resumption of the work, Change Orders shall be issued for
adjusting the contract price or extending the contract time or both to compensate for the costs and delays
attributable to the stoppage of the work.
7. If the performance of all or any portion of the work is suspended, delayed, or interrupted as a result of a
failure of the Owner or the Engineer to act within the time specified in the Contract Documents, or if no
time is specified, within reasonable time, an adjustment in the contract price or an extension of the
contract time or both, shall be made by Change Order to compensate the Contractor for the costs and
delays necessarily caused by the failure of the Owner or the Engineer.
8. Specified excuses for delay or non-performance.
Contractor is not responsible for delay in performance caused by hurricanes, tornadoes, floods, and
other severe and unexpected acts of nature. In any such event, the contract price and schedule shall be
equitably adjusted
9. Termination of the Agreement for Default
Failure of the Contractor, which has not been remedied or waived, to perform or otherwise comply
with a material condition of the Agreement shall constitute default. The Owner may terminate this
contract is part or in whole upon written notice to the Contractor pursuant to this term.
GC-19. PAYMENTS TO THE CONTRACTOR:
1. Between the first (1st) and the fifth (5th) of each month, the Contractor will submit to the Engineer a
partial payment estimate filled out and signed by the Contractor on an approved form covering the work
performed during the period covered by the partial payment estimate and supported by such data as the
Engineer may reasonably require. If payment is requested on the basis of materials and equipment not
incorporated in the work but delivered and suitably stored at or near the site, the partial payment estimate
shall also be accompanied by such supporting data, satisfactory to the Owner, as will establish the
Owner's title to the material and equipment and protect his interest therein, including applicable
insurance. The Engineer will, within ten days after receipt of each partial payment estimate, either
indicate in writing his approval of payment and present the partial payment estimate to the Owner, or
return the partial payment estimate to the Contractor indicating in writing his reasons for refusing to
approve payment. In the latter case, the Contractor may make the necessary corrections and resubmit
21
the partial payment estimate. The Owner will, within ten days of presentation to him of an approved
partial payment estimate, pay the Contractor a progress payment on the basis of the approved partial
payment estimate. The Owner shall retain ten (10%) percent of the amount of each payment until final
completion and acceptance of all work covered by the Contract Documents. The Owner at any time,
however, after fifty (50%) percent of the work has been completed, if he finds that satisfactory progress is
being made, may reduce the retained percentage to five (5%) percent on the current and remaining
estimates. On completion and acceptance of a part of the work on which the price is stated separately in
the Contract Documents, payment may be made in full, including retained percentages, less authorized
deductions.
2. The request for payment may also include an allowance for the cost of such major materials and
equipment which are suitably stored and insured either at or near the site.
3. All work covered by partial payment shall thereupon become the sole property of the Owner, but this
provision shall not be construed as relieving the Contractor of the sole responsibility for the care and
protection of the work, material and equipment upon which payments have been made or the restoration
of any damaged work, or as a waiver of the right of the Owner to require the fulfillment of all terms of the
Contract Documents.
4. Upon completion and acceptance of the work, the Engineer shall issue a certificate attached to the final
payment request that the work has been accepted by him under the conditions of the Contract
Documents. The entire balance found to be due the Contractor, including the retained percentages shall
be paid to the Contractor, except such sums as may be lawfully retained by the Owner for saving the
Owner or the Owner's agents harmless from all claims growing out of the lawful demands of
Subcontractors, laborers, workmen, mechanics, materialmen and furnishers of machinery and parts
thereof, equipment, tools and supplies, incurred in the furtherance of the performance of the work. The
Contractor shall, at the Owner's request, furnish satisfactory evidence that all obligations of the nature
designated above have been paid, discharged, or waived. If the Contractor fails to do so, the Owner may,
after having notified the Contractor, either pay unpaid bills or withhold from the Contractor's unpaid
compensation a sum of money deemed reasonably sufficient to pay any and all such lawful claims until
satisfactory evidence is furnished that all liabilities have been fully discharged whereupon payment to the
Contractor shall be resumed, in accordance with the terms of the Contract Documents, but in no event
shall the provisions of this sentence be construed to impose any obligations upon the Owner to either the
Contractor, his Surety, or any third party. In paying any unpaid bills of the Contractor, any payment so
made by the Owner shall be considered as a payment made under the Contract Documents by the
Owner to the Contractor and the Owner shall not be liable to the Contractor for any such payments made
in good faith.
5. If the Owner fails to make payment 30 days after approval by the Engineer, in addition to other remedies
available to the Contractor, there may be added to each such payment, interest at a maximum rate of 1%
per month commencing on the first day after said payment is due and continuing until the payment is
received by the Contractor.
6. Prohibition Against Contingency Fees: The Contractor warrants that no person or selling agency has
been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a
commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by Contractor for the purpose of securing
business and that the Contractor has not received any non-Owner fee related to this Agreement without
the prior written consent of Owner. For breach or violation of this warranty, the Owner shall have the right
to annul this Agreement without liability or at its discretion to deduct from the Agreement Price of
consideration the full amount of such commission, percentage, brokerage or contingent fee.
7. Georgia Prompt Pay Act not Applicable. The terms of this agreement supersede any and all provisions
of the Georgia Prompt Pay Act.
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GC-20. ACCEPTANCE OF FINAL PAYMENT AS RELEASE:
1. The acceptance by the Contractor of final payment shall be and shall operate as a release to the Owner
of all claims and all liability to the Contractor other than claims in stated amounts as may be specifically
excepted by the Contractor for all things done or furnished in connection with this work and for every act
and neglect of the Owner and other relating to or arising out of this work. Any payment, however, final or
otherwise, shall not release the Contractor or his Sureties from any obligations under the Contract
Documents or the Performance Bond and Payment Bonds.
GC-21. INSURANCE:
1. The Contractor shall purchase and maintain during the life of this Contract such insurance as will protect
him from claims set forth below which may arise out of or result from the Contractor's execution of the
work, whether such execution by himself or by any Subcontractor or by anyone directly or indirectly
employed by any of them or by anyone for whose acts any of them may be liable.
1.1 Claims under Workman's Compensation, disability benefit and other similar employee benefit
acts,
1.2 Claims for damages because of bodily injury, occupational sickness or disease or death of his
employees,
1.3 Claims for damages because of bodily injury, sickness or disease or death of any person other
than his employees,
1.4 Claims for damages insured by usual personal injury liability coverage which are sustained (1) by
any person as a result of an offense directly or indirectly related to the employment of such
person by the Contractor or (2) by any other person; and
1.5 Claims for damages because of injury to or destruction of tangible property, including loss of use
resulting therefrom.
2. Certificates of Insurance acceptable to the Owner shall be filed with the Owner prior to commencement
of the work. These Certificates shall contain a provision that coverage afforded under the policies will not
be cancelled unless at least fifteen (15) days prior written notice has been given to the Owner.
3. The Contractor shall procure and maintain, at his own expense, during the life of the Contract, liability
insurance as hereinafter specified.
3.1 Contractor's General Public liability and Property Damage insurance including vehicle coverage
issued to the Contractor and protecting him from all claims for personal injury, including death,
and all claims for destruction of or damage to property, arising out of or in connection with any
operations under the Contract Documents, whether such operations be by himself or by any
Subcontractor under him or anyone directly or indirectly employed by the Contractor or by a
Subcontractor under him. Insurance shall be written with a limit of liability of not less than
$500,000 for all damages arising out of bodily injury, including death, at any time resulting
therefrom, sustained by any one person in any one accident; and a limit of liability of not less
than $500,000 for any such damages sustained by two or more persons in any one accident.
Insurance shall be written with a limit of liability of not less than $500,000 for all property damage
sustained by any one person in any one accident; and a limit of liability of not less than $500,000
for any such damage sustained by two or more persons in any one accident.
4. The Contractor shall procure and maintain, at his own expense, during the life of the Contract, in
accordance with the provisions of the laws of the state in which the work is performed, Workman's
Compensation Insurance, including occupational disease provisions, for all of his employees at the site of
the project and in case any work is sublet, the Contractor shall require such Subcontractor similarly to
provide Workman's Compensation Insurance, including occupational disease provision for all of the
23
latter's employees unless such employees are covered by the protection afforded by the Contractor. In
case any class of employees engaged in hazardous work under this Contract at the site of the Project is
not protected under Workman's Compensation statute, the Contractor shall provide and shall cause each
Subcontractor to provide adequate and suitable insurance for the protection of his employees not
otherwise protected.
5. The Contractor shall secure, if applicable, "All Risk" type Builder's Risk Insurance for work to be
performed. Unless specifically authorized by the Owner, the amount of such insurance shall not be less
than One Million Dollars ($1,000,000.00). The policy shall cover not less than the losses due to fire,
explosion, hail, lightening, vandalism, malicious mischief, wind, collapse, riot, aircraft and smoke during
the contract time and until the work is accepted by the Owner. The policy shall name as the insured the
Contractor, the Engineer and the Owner.
GC-22. CONTRACT SECURITY:
1. The Contractor shall, within ten (10) days after the receipt of the Notice of Award, furnish the Owner with
a Performance Bond and a Payment Bond in penal sums equal to the amount of the contract price,
conditioned upon the performance by the Contractor of all undertakings, covenants, terms, conditions
and agreements of the Contract Documents and upon the prompt payment by the Contractor to all
persons supplying labor and materials in the prosecution of the work provided by the Contract
Documents. Such bonds shall be executed by the Contractor and a corporate bonding company licensed
to transact business in the state in which the work is to be performed and named on the current list of
"Surety Companies Acceptable on Federal Bonds" as published in the Treasury Department Circular
Number 570. The expense of these bonds shall be borne by the Contractor. If at any time a Surety on
any such bond is declared a bankrupt or loses its right to do business in the state in which the work is to
be performed or is removed from the list of Surety Companies accepted on Federal Bonds, Contractor
shall within ten (10) days after notice from the Owner to do so, substitute an acceptable bond (or bonds)
in such form and sum and signed by such other Surety or Sureties as may be satisfactory to the Owner.
The premiums on such bonds shall be paid by the Contractor. No further payments shall be deemed due
nor shall be made until the new Surety or Sureties shall have furnished an acceptable bond to the Owner.
GC-23. ASSIGNMENTS:
1. Neither the Contractor nor the Owner shall sell, transfer, assign or otherwise dispose of the Contract or
any portion thereof, or his right, title or interest therein, or his obligations thereunder, without written
consent of the other party.
GC-24. INDEMNIFICATION:
1. The Contractor will indemnify and hold harmless the Owner and the Engineer and their agents and
employees from and against all claims, damages, losses and expenses including attorney's fees arising
out of or resulting from the performance of the work, provided that any such claim, damage, loss or
expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible
property, including the loss of use resulting therefrom; and is caused in whole or in part by any negligent
or willful act or omission of the Contractor and Subcontractor, anyone directly or indirectly employed by
any of them or anyone for whose acts any of them may be liable.
2. In any and all claims against the Owner or the Engineer or any of their agents or employees, by an
employee of the Contractor, Subcontractor, anyone directly or indirectly employed by any of them, or
anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any
way by any limitation on the amount or type of damages, compensation or benefits payable by or for the
Contractor or any Subcontractor under Workman's Compensation acts, disability benefit acts or other
employee benefits acts.
3. The obligation of the Contractor under this paragraph shall not extend to the liability of the Engineer, his
agents or employees arising out of the preparation or approval of maps, drawings, opinions, reports,
surveys, change orders, design or specifications.
24
GC-25. SEPARATE CONTRACTS:
1. The Owner reserves the right to let other contracts in connection with this Project. The Contractor shall
afford other contractors reasonable opportunity for the introduction and storage of their materials and the
execution of their work and shall properly connect and coordinate his work with theirs. If the proper
execution or results of any part of the Contractor's work depends upon the work of any other Contractor,
the Contractor shall inspect and promptly report to the Engineer any defects in such work that render it
unsuitable for such proper execution and results.
2. The Owner may perform additional work related to the Project by himself or he may let other contracts
containing provisions similar to these. The Contractor will afford the other Contractors who are parties to
such contracts (or the Owner, if he is performing the additional work himself), reasonable opportunity for
the introduction and storage of materials and equipment and the execution of the work and shall properly
connect and coordinate his work with theirs.
3. If the performance of additional work by other Contractors or the Owner is not noted in the Contract
Documents prior to the execution of the Contract, written notice thereof shall be given to the Contractor
prior to starting any such additional work. If the Contractor believes that the performance of such
additional work by the Owner or others involves him in additional expense or entitles him to an extension
of the contract time, he may make a claim therefor as provided in Sections GC-13 and GC-14.
GC-26. SUBCONTRACTING:
1. The Contractor may utilize the services of specialty Subcontractors on those parts of the work which,
under normal contracting practices, are performed by specialty Subcontractors.
2. The Contractor shall not award work to Subcontractor(s), in excess of fifty (50%) percent of the Contract
Price, without prior written approval of the Owner.
3. The Contractor shall be fully responsible to the Owner for the acts and omissions of his Subcontractors,
and of persons either directly or indirectly employed by them, as he is for the acts and omissions of
person directly employed by him.
4. The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to
bind the Subcontractors to the Contractor by the terms of the Contract Documents insofar as applicable
to the work of Subcontractors and to give the Contractor the same power as regards terminating any
subcontract that the Owner may exercise over the Contractor under any provision of the Contract
Documents.
5. Nothing contained in this Contract shall create any contractual relation between any Subcontractor and
the Owner.
GC-27. ENGINEER'S AUTHORITY:
1. The Engineer shall act as the Owner's representative during the construction period. He shall decide
questions which may arise as to quality and acceptability of materials furnished and work performed. He
shall interpret the intent of the Contract Documents in a fair and unbiased manner. The Engineer will
make visits to the site and determine if the work is proceeding in accordance with the Contract
Documents.
2. The Contractor will be held strictly to the intent of the Contract Documents in regard to the quality of
materials, workmanship and execution of the work. Inspections may be made at the factory or fabrication
plant or the source of material supply.
25
3. The Engineer will not be responsible for the construction means, controls, techniques, sequences,
procedures, or construction safety.
4. The Engineer shall promptly make decisions relative to interpretation of the Contract Documents.
GC-28. LAND AND RIGHTS-OF-WAY:
1. The Owner shall provide the Contractor information which delineates and describes the land owned and
right-of-way acquired.
2. The Contractor shall provide at his own expense and without liability to the Owner any additional land or
building and access thereto that the Contractor may desire for temporary construction facilities, or for
storage of materials.
GC-29. GUARANTEE:
1. The contractor shall provide a warranty on all work, materials and equipment incorporated into this
project. The warranty period shall not be less than one (1) year from the date of completion and shall
cover parts and labor.
GC-30. TAXES:
1. The Contractor will pay all sales, consumer, use and other similar taxes required by the law of the place
where the work is performed.
GC-31. WORK ADJACENT TO RAILWAY OR OTHER PROPERTY:
1. Whenever the work embraced in this Contract is near the tracks, structures or buildings of the Owner or
of other railways, persons, or property, the work shall be so conducted as not to interfere with the
movement of trains or other operations of the railway, or, if in any case such interference be necessary,
the Contractor shall not proceed until he has first obtained specific authority and directions therefor from
the proper designated officer of the Owner and has the approval of the Engineer.
GC-32. ORDER AND DISCIPLINE:
1. The Contractor shall at all times enforce strict discipline and good order among his employees and any
employee of the Contractor who shall appear to be incompetent, disorderly or intemperate or in any other
way disqualified for or unfaithful to the work entrusted to him, shall be discharged immediately on the
request of the Engineer and he shall not again be employed on the workout with the Engineer's written
consent.
GC-33. WARNING DEVICES AND SIGNS:
1. The Contractor shall furnish, erect, paint and maintain appropriate warning devices in and around the
construction area.
GC-34. SPECIAL RESTRICTIONS: Not Used for this Project
GC-35. AS-BUILT DRAWINGS: Not Used for this Project
GC-36. ALLOWANCES: - Not Used for this Project
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SECTION SGC
INDEX TO SUPPLEMENTAL GENERAL CONDITIONS
SECTION TITLE
SGC-01. Contractor's Breakdown of Lump Sum Payment Items
SGC-02. Prior Use By Owner
SGC-03. Cleaning Up
SGC-04. Maintenance of Traffic
SGC-05. Maintenance of Access
SGC-06. Erosion Control and Restoration of Property
SGC-07. Safety and Health Regulations
SGC-08. Pre-Construction Conference
SGC-09. Settlement of Disputes
SGC-10. Open Records Act
27
SECTION SGC
SUPPLEMENTAL GENERAL CONDITIONS
SGC-01. CONTRACTOR'S BREAKDOWN OF LUMP SUM PAYMENT ITEMS:
The Contractor shall, immediately after the contract has been awarded, submit to the Engineer for his
approval, a breakdown showing estimates of all costs apportioned to the major elements of design,
equipment, material and labor comprising the total work included under any of the lump sum items shown in
the proposal. These estimates as approved will serve as the basis for estimating of payments due on all
progress estimates.
SGC-02. PRIOR USE BY OWNER:
Prior to completion of all the work, the Owner may take over the operation and/or use of the incomplete project
or portions thereof. Such prior use of the facilities by the Owner shall not be deemed as final acceptance of
any work or relieve the Contractor from any of the requirements of the Contract Documents.
SGC-03. CLEAN-UP:
The Contractor shall keep the premises free from the accumulation of waste material and rubbish and upon
completion of the work, prior to final acceptance of the completed project by the Owner, he shall remove from
the premises all rubbish, surplus materials, implements, tools, etc., and leave his work in a clean condition,
satisfactory to the Engineer. Periodic cleaning will be scheduled by a representative of the owner.
SGC-04. MAINTENANCE OF TRAFFIC AND OPERATIONS:
The Contractor shall provide adequate warning and protection for pedestrian and vehicular traffic from any
hazard arising out of the Contractor's operations and will be held responsible for any damage caused by
negligence on his part or by the improper placing of or failure to display danger signs and road lanterns. All
traffic lanes, sidewalks and driveways will be kept open and clear at all times except as provided below. The
Contractor shall not block traffic on any street more than 30 minutes or without written permission from such
agency. Before leaving the work each night, it shall be placed in such condition as to cause the least possible
hazard therefrom. Should the Contractor fail to comply with the provisions of this paragraph, the Owner may,
with his own forces, provide signs, flagmen, barricades and/or passageways or clear the pavement and deduct
the cost thereof from sums due to the Contractor. Detours and traffic controls are to be reviewed by Traffic
Engineering before implementation.
SGC-05. MAINTENANCE OF ACCESS:
The Contractor will be required to maintain access to the establishment during all times it is normally open for
business. Bridges across open trenches and work areas will be required to provide vehicular and pedestrian
access. Bridges with handrail protection will be required for crosswalks at street intersections. It is recognized
that it will be necessary to remove bridges and to block cross traffic while equipment is in operation. The
Contractor shall, however, plan and pursue his operations so as to minimize the time that direct entrance is
blocked.
SGC-06. EROSION CONTROL AND RESTORATION OF PROPERTY:
The Contractor will be required to schedule his work and perform operations in such a manner that siltation
and bank erosion will be minimized during all phases of construction. This work should included protective
measures in places before land disturbing activities begin in accordance with Federal, State and Local
Ordinances covering soil erosion and siltation prevention. Any areas disturbed during the course of
construction shall be restored to a condition equal or better than the original condition.
SGC-07. SAFETY AND HEALTH REGULATIONS:
The Contractor shall comply with the Department of Labor Safety and Health Regulations for construction
promulgated under the Occupational, Health and Safety Act of 1970 (PL31-596) and under Section 107 of the
Contract Work Hours and Safety Standards Act (PL91-54).
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SGC-08. PRE-CONSTRUCTION CONFERENCE:
A pre-construction conference may be held at an acceptable time to the Owner and the Contractor prior to the
"Notice to Proceed" to coordinate the work and satisfy all requirements of the Contract Documents.
SGC-09. SETTLEMENT OF DISPUTES:
This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia,
U.S.A. All claims, disputes and other matters in question between Licensee and Icon Software Corporation
arising out of, or relating to, this Agreement, or the breach thereof, shall be decided in the Superior Court of
Richmond County, Georgia. Contractor, by executing this Agreement, specifically consents to venue and
jurisdiction in Richmond County, Georgia and waives any right to contest jurisdiction and venue in said Court
SGC-10. OPEN RECORDS ACT:
Contractor acknowledges that this Agreement and certain documentation may be subject to the Georgia Open
Records Act (O.C.G.A. § 50-18-70, et seq. Contractor shall cooperate fully in responding to such request and
shall make all records, not exempt, available for inspection and copying as required by law.
SGC-11. LIQUIDATED DAMAGES:
The Contractor agrees to pay as liquidated damages to the Owner the sum of $__NONE______ for each
consecutive calendar day after expiration of the Contract Time of Completion Time, except for authorized
extensions of time by the Owner. The parties agree that these provisions for liquidated damages are not
intended to operate as penalties for breach of Contract.
The liquidated damages set forth above are not intended to compensate the Owner for any damages other
than inconvenience and loss of use or delay in services. The existence or recovery of such liquidated
damages shall not preclude the Owner from recovering other damages in addition to the payments made
hereunder which the Owner can document as being attributable to the documented Contractor failures. In
addition to other costs that may be recouped, the Owner may include costs of personnel and assets used to
coordinate, inspect, and re-inspect items within this Contract as well as attorney fees if applicable.
.
SPECIAL CONDITIONS
SC-01. LICENSE:
The successful bidder shall have a current Business license during the term of this contract. The license shall
be purchased form the Business License and Enforcement Department.
SC-02. COORDINATION OF WORK:
The Contractor shall coordinate his work with the Landscape Section of the Facilities Management Division of
Augusta Public Services Department as required for traffic control and access. All construction shall be in
accordance with the contract documents and applicable codes and regulations.
SC-03. OPERATION AND STORAGE AREAS:
The owner will not be responsible for providing security for any stored materials, on site or off.
SC-04. PRESERVATION OF EXISTING VEGETATION:
The Contractor will preserve and protect existing vegetation such as trees, shrubs and grass on or adjacent to
the site which do not unreasonably interfere with the construction as may be determined by the Engineer.
SC-05. CLEAN-UP:
The Contractor shall keep the premises free from the accumulation of waste material and rubbish. Upon
completion of the work, prior to final acceptance of the completed project by the Owner, he shall remove from
the premises all rubbish and surplus materials to the satisfaction of the Engineer.
29
SC-06. USE OF AUGUSTA, GEORGIA LANDFILL:
All contracts for contractors performing demolition and/or construction projects for Augusta, Georgia shall
contain a provision requiring that all debris, trash and rubble from the project be transported to and disposed
of at the Augusta, Georgia Solid Waste Landfill in accordance with local and state regulations. The contractor
shall provide evidence of proper disposal through manifests, which shall include the types of material disposed
of, the name and location of the disposal facility, date of disposal and all related fees.
SC-07. LOCAL SMALL BUSINESS LANGUAGE: In accordance with Chapter 10B of the
Augusta, GA. Code, Contractor expressly agrees to collect and maintain all records necessary to for
Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity Program and
to make such records available to Augusta, Georgia. The requirements of the Local Small Business
Opportunity Program can be found at www.augustaga.gov. In accordance with Augusta, GA. Code §
1-10-129(d)(7), for all contracts where a local small business goal has been established, the contractor
is required to provide local small business utilization reports. Contractor shall report to Augusta,
Georgia the total dollars paid to each local small business on each contract, and shall provide such
payment affidavits, regarding payment to subcontractors as may be requested by Augusta, Georgia.
Such documents shall be in the format specified by the Director of minority and small business
opportunities, and shall be submitted at such times as required by Augusta, Georgia. Failure to
provide such reports within the time period specified by Augusta, Georgia shall entitle Augusta,
Georgia to exercise any of the remedies set forth, including but not limited to, withholding payment
from the contractor and/or collecting liquidated damages
SC-08. E-VERIFY All contractors and subcontractors entering into contracts with Augusta,
Georgia for the physical performance of services shall be required to execute an Affidavit verifying its
compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation
which is contracting with Augusta, Georgia has registered with and is participating in a federal work
authorization program. All contractors and subcontractors must provide their E-Verify number and
must be in compliance with the electronic verification of work authorized programs operated by the
United States Department of Homeland Security or any equivalent federal work authorization program
operated by the United States Department of Homeland Security to verify information of newly hired
employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in
accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91 and
shall continue to use the federal authorization program throughout the contract term. All contractors
shall further agree that, should it employ or contract with any subcontractor(s) in connection with the
physical performance of services pursuant to its contract with Augusta, Georgia the contractor will
secure from such subcontractor(s) each subcontractor’s E-Verify number as evidence of verification
of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-.08
or a substantially similar form. All contractors shall further agree to maintain records of such
compliance and provide a copy of each such verification to Augusta, Georgia at the time the
subcontractor(s) is retained to perform such physical services
ACKNOWLEDGMENT
“Contractor acknowledges that this contract and any changes to it by amendment, modification, change
order or other similar document may have required or may require the legislative authorization of the Board
of Commissioners and approval of the Mayor. Under Georgia law, Contractor is deemed to possess knowledge
concerning Augusta, Georgia's ability to assume contractual obligations and the consequences of
Contractor's provision of goods or services to Augusta, Georgia under an unauthorized contract, amendment,
modification, change order or other similar document, including the possibility that the Contractor may be
precluded from recovering payment for such unauthorized goods or services. Accordingly, Contractor agrees
that if it provides goods or services to Augusta, Georgia under a contract that has not received proper
legislative authorization or if the Contractor provides goods or services to Augusta, Georgia in excess of the
30
any contractually authorized goods or services, as required by Augusta, Georgia's Charter and Code,
Augusta, Georgia may withhold payment for any unauthorized goods or services provided by Contractor.
Contractor assumes all risk of non-payment for the provision of any unauthorized goods or services to
Augusta, Georgia, and it waives all claims to payment or to other remedies for the provision of any
unauthorized goods or services to Augusta, Georgia, however characterized, including, without limitation, all
remedies at law or equity." This acknowledgement shall be a mandatory provision in all Augusta, Georgia
contracts for goods and services, except revenue producing contracts
Request for Proposal
Request for Proposals will be received at this office until Wednesday, June 17, 2015 @ 3:00 p.m. for
furnishing:
RFP Item #15-180 Design/Build HVAC Upgrades - DFACS for Recreation, Parks & Facilities
Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535
Telfair Street – Room 605, Augusta, GA 30901.
A Mandatory Pre Proposal Conference will be held on Tuesday, June 2, 2015 @ 10:00 a.m. in the
Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A mandatory site visit
will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, June
4, 2015, @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the request
for proposal including, but not limited to, the number of copies needed, the timing of the submission,
the required financial data, and any other requirements designated by the Procurement Department
are considered material conditions of the bid which are not waiveable or modifiable by the
Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the proponent at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 7, 14, 21, 28, 2015
Metro Courier May 13, 2015
Revised: 1/12/2015
VENDORS Attachment
B
Addendum
#1
E-Verify
#
SAVE
Form Original 7
Copies
Fee
Proposal
GOLD MECH SERVICES
1559 BROAD STREET
AUGUSTA, GA. 30904 YES YES 181543 YES YES YES YES
COPPER CONSTRUCTION CO.
410 MCINTOSH STREET
VIDALIA, GEORGIA 30474 YES YES 585318 YES YES YES YES
COLEMAN MECH
135 HENRY MILLER STREET
HARLEM, GA 30814 YES YES 612078 YES YES YES YES
Proposal Opening
RFP Item #15-180
Design/Build HVAC Upgrades - DFACS
for Augusta, Georgia - Recreation, Parks & Facilities Department
RFP Due: Wednesday, June 17, 2015 @ 3:00 p.m.
Total Number Specifications Mailed Out: 13
Total Number Specifications Download (Demandstar): 3
Total Electronic Notifications (Demandstar): 74
Mandatory Pre-proposal/Telephone Conference Attendees: 8
Total packages submitted: 3
Total Noncompliant: 0
The following vendors did not respond:
THERMAL RESOURCE SALES INC / 7499 PARKLAND ROAD, SUITE 100 / COLUMBIA, SC 29223
YEAROUT SERVICE / 4096 BUSINESS PARK CT / EVANS, GA 30809
PRUETT FORD & ASSOCIATES / 1201 BROAD STREET, SUITE 3A / AUGUSTA, GA 30901
EDC / 1201 BROAD STREET / AUGUSTA, GA 30901
Page 1 of 1
Evaluation Criteria
PTS
COLEMAN MECH
135 HENRY MILLER
STREET
HARLEM, GA 30814
COPPER CONSTRUCTION
CO.
410 MCINTOSH STREET
VIDALIA, GEORGIA 30474
GOLD MECH SERVICES
1559 BROAD STREET
AUGUSTA, GA. 30904
1. Professional qualification necessary for
satisfactory completion of the work.20 20 20 20
2. Specialized experience and technical
competence in the type of work required.20 20 20 20
3. Capacity to accomplish the work 15 15 15 15
4. Past performance on contracts with
Government agencies, private agencies,
private industry in terms of cost control,
quality work, and compliance with
performance schedules. Document by
references and other means
10 10 10 10
5 Firms understanding of work to be done 15 15 15 15
6. Other Factors
1. Quality & conciseness of the Work
Program Schedule.
2. Consultant proposal identifies other
technical or unique factors directly
applicable to this study but not included in
the RFP.
3. Evidence that the consultant consortium (if
applicable) roles & efforts in the project are
clearly defined.
10 10 10 10
Proximity to Area
• Within Richmond County
5 points
• Within CSRA 4 points
• Within Georgia 3 points
• Within SE United States (includes AL, TN,
NC, SC, FL) 2 points
• All Others 1 point
5 5 5 5
Cost of Services
• Lowest Fee 5 points
• Second 4 points
• Third 3 points
• Fourth 2 points
• Fifth 1 point
5 5 3 4
Total 100 100 98 99
Cummulative Evaluation Sheet
RFP Item #15-180
Design/Build HVAC Upgrades - DFACS
for Augusta, Georgia - Recreation, Parks & Facilities Department
Wednesday, July 1, 2015 @ 11:00 a.m.
Recreation, Parks and Facilities Departm ent
Lonnie W im berly Richard M . Acree, Jr.
Deputy Director - Facilities Facilities M anager
Augusta Recreation, Parks, and Facilities Department
2027 Lum pkin Road, P.O. Box 5605, Augusta, GA 30916-5605
(706)821-2426 – Fax (706) 821-2822
W W W .AUGUSTAGA.GOV
MEMORANDUM
TO: Ms. Geri Sams, Procurement Director
FROM: Mr. Richard M. Acree, Jr., Facilities Manager
THROUGH: Mr. Lonnie Wimberly, Deputy Director, Facilities
THROUGH: Mr. Ron Houck, Interim Director
DATE: July 30, 2015
SUBJECT: RFP 15-180 – Design/Build HVAC Upgrade for DFACS
Ms. Sams:
The proposals for the referenced RFP were received on 06/17/2015. We received 3
compliant proposals.
The qualifications of each firm was carefully evaluated by a committee consisting of two
representatives from Recreation, Parks and Facilities and one from Procurement. Coleman
Mechanical out of Harlem, Georgia was judged to have the highest score after considering all
factors and we recommend awarding the contract to this firm. Please request the appropriate
follow-up paperwork from Coleman so we can move forward.
We do wish to consult with this firm as soon as the documents are received to insure we are
clear of scope, schedule and other project specifics to compete the contract. An agenda Item
will be prepared based upon these discussions.
Thank you for your assistance in securing this pricing. Please do not hesitate to call if you
have any questions or need additional clarification.
Cc: Lonnie Wimberly
Commission Meeting Agenda
1/19/2016 2:00 PM
BEAMS CONTRACTING SE DEVELOPMENT PROJECT
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve a request for the Augusta Richmond County
Commission to accept the Beams Contracting SE Development
Project Change Order #4 that was approved by the Aviation
Commission on December 03, 2015. (Approved by Public
Services Committee January 12, 2016)
Background:
The project consists of constructing a new roadway and utility
corridor to the Airport’s midfield in order to facilitate aviation
related development. The ultimate result of this Project is to have
a ‘shovel ready’ site that is ready for immediate economic
development. A portion of this roadway includes the General
Perry Smith Parkway. On September 24, 2012, a construction
contract with Beam’s Contracting, Inc. was executed in the
amount of $4,035,194.91. The project is funded by SPLOST and
is within budget.
Change Order #1 accounted for additions and deletions to the
Project scope based on comments from County, state and federal
regulatory agencies. The resulting deductive contract modification
included a scope reduction and cost adjustments due to
appreciation in materials, labor, overhead and taxes. Change Order
#2 compensated the contractor for additional water quality
inspections and cost escalations. Change Order #3 added utilities
to the scope which included water, sanitary sewer, and electricity.
Analysis:This Change Order provides the addition of sod and irrigation
along the southern most portion of the General Perry Smith
Parkway. This will enhance the appearance of the Parkway. Other
changes consist of the final adjustments of the utilities to match
the as-built quantities. The Airport’s engineering consultant, Mead
& Hunt has reviewed the proposed costs and found them to be
reasonable. Original Contract $4,035,194.91 Contract
Cover Memo
Modification #1 -$387,172.56 Contract Modification #2
$145,649.91 Contract Modification #3 $757,831.05 Contract
Modification #4 $102,904.84 Revised Contract Total
$4,654,408.15
Financial Impact:Original Contract $4,035,194.91 Contract Modification #1 -
$387,172.56 Contract Modification #2 $145,649.91 Contract
Modification #3 $757,831.05 Contract Modification #4
$102,904.84 Revised Contract Total $4,654,408.15
Alternatives:Deny
Recommendation:Approve
Funds are Available
in the Following
Accounts:
Funding by Splost and funds are available
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
CONTRACT MODIFICATION NUMBER 4
OWNER: Augusta Regional Airport CONTRACTOR: Beam’s Contracting, Inc.
1501 Aviation Way 15030 Atomic Road
Augusta, GA 30906 Beech Island, SC 29842
PROJECT: Southeast Development Area Access CONTRACT DATE: September 18, 2012
PROJECT NUMBER: Augusta Richmond County Purchase Order P214540
NO WORK COVERED BY THIS CHANGE ORDER MAY PROCEED UNTIL CONTRACTOR IS IN RECEIPT OF A
COPY OF FULLY EXECUTED ORDER BY THE CONTRACTOR, THE OWNER AND THE ENGINEER. IF
CONTRACTOR IS IN AGREEMENT WITH THIS CHANGE, CONTRACTOR SHOULD EXECUTE ALL COPIES AND
RETURN ALL COPIES TO THE CONSTRUCTION PROJECT MANAGER WITHIN SEVEN (7) CALENDAR DAYS.
THIS CHANGE WILL INCREASE OR DECREASE THE CONTRACT AMOUNT AND TIME TO COMPLETE BY THE
AMOUNT SHOWN BELOW. ALL OTHER TERMS OF THE CONTRACT, INCLUDING THE GENERAL,
SUPPLEMENTARY AND OTHER CONDITIONS OF THE CONTRACT SHALL APPLY TO THIS CHANGE ORDER
UNLESS EXPRESSLY MODIFIED BY THIS CHANGE.
DESCRIPTION OF CHANGE: The primary change of Change Order 4 is the addition of irrigation and sod along the
southern most portion of the General Perry Smith Parkway. This will enhance the appearance of the Parkway and
also aid Airport Maintenance Staff by providing an easily maintainable project. Other changes consist of minor
additions to utilities to match as-built quantities with the Plans.
ORIGINAL TOTAL CONTRACT PRICE 4,035,194.91
APPROVED COST ADDITIONS (DELETIONS) TO DATE $516,308.40
AMOUNT OF THIS CHANGE ORDER $102,904.84
REVISED TOTAL CONTRACT PRICE $4,654,408.15
PERCENTAGE FOR THIS CHANGE ORDER OF ORIGINAL CONTRACT PRICE 2.55%
TOTAL CHANGE ORDER PERCENTAGE OF ORIGINAL CONTRACT PRICE 15.35%
ORIGINAL TOTAL CONTRACT CALENDAR DAYS 160
CALENDAR DAY ADDITIONS (DELETIONS) PREVIOUS CHANGE ORDERS 110
CALENDAR DAY ADDITIONS (DELETIONS) THIS CHANGE ORDER
REVISED TOTAL CONTRACT CALENDAR DAYS 270
CONTRACTOR ACKNOWLEDGES, BY ITS EXECUTION AND ACCEPTANCE OF THIS CHANGE ORDER, THAT
THE ADJUSTMENTS IN CONTRACT PRICE AND TIME SHOWN HEREON CONSTITUTES FULL AND
COMPLETE COMPENSATION AND SATISFACTION FOR ALL COSTS AND MODIFICATIONS OF
PERFORMANCE TIME INCURRED BY THE CONTRACTOR AS A RESULT OF THIS CHANGE ORDER. NO
OTHER CLAIM FOR INCREASED COST OF PERFORMANCE OR MODIFICATIONS OF TIME WILL BE GRANTED
BY THE OWNER FOR THIS WORK COVERED BY THIS CHANGE. THE CONTRACTOR HEREBY WAIVES AND
RELEASE ANY FURTHER CLAIMS FOR COST OR TIME AGAINST THE OWNER ARISING FROM OR RELATING
TO THE MATTERS OF WORK SET FORTH OR CONTEMPLATED BY THIS CHANGE ORDER.
CONTRACTOR’S ACCEPTANCE: Beam’s Contracting, Inc.
Signature Date
Typed Name: Title
A/E RECOMMENDED FOR APPROVAL: Mead & Hunt, Inc.
Signature Date
Typed Name: Title
OWNER RECOMMENDED FOR APPROVAL: Augusta Regional
Airport
Signature Date
Typed Name: Title
CONTRACT MODIFICATION NUMBER 4
OWNER: Augusta Regional Airport CONTRACTOR: Beam’s Contracting, Inc.
1501 Aviation Way 15030 Atomic Road
Augusta, GA 30906 Beech Island, SC 29842
PROJECT: Southeast Development Area Access CONTRACT DATE: September 18, 2012
PROJECT NUMBER: Augusta Richmond County Purchase Order P214540
DESCRIPTION OF CHANGE: The primary change of Change Order 4 is the addition irrigation and sod to be
installed along the southern most portion of the General Perry Smith Parkway. This will enhance the appearance of
the Parkway and also aid Airport Maintenance Staff by providing an easily maintainable project. Other changes
consist of minor additions to utilities to match as-built quantities with the Plans.
The costs associated with all items described below have been reviewed and found to be reasonable.
EXISTING ITEMS
1. Line 88 – 4” MJ Fittings
ADD / (DELETE): 1 EA at $398.30
COST ADDITION / (DELETION): $398.30
JUSTIFICATION:
While Beams’s Contracting was connecting the 4” Sanitary Force Main to the existing sanitary manhole
near Doug Barnard Parkway, a conflict was encountered with electrical service to an existing sign. It
was less expensive to add one fitting than move a sign and associated electrical service.
2. Line 92 – Sanitary Sewer Manholes
ADD / (DELETE): 1 EA at $3,310.00
COST ADDITION / (DELETION): $3,310.00
JUSTIFICATION:
Utility plans had 8 Sanitary Manholes shown on the Plan sheets but only 7 Sanitary Manholes were
included in Change Order #3.
3. Line 98 – 12” Water Valves
ADD / (DELETE): 1 EA at $2,170.30
COST ADDITION / (DELETION): $2,170.30
JUSTIFICATION:
Utility plans had five 12” Water Valves shown on the Plan sheets but only four 12” Water Valves were
included in Change Order #3 quantities.
4. Line 100 – Electrical Hookup Allowance
ADD / (DELETE): 1 EA at ($23,865.00)
COST ADDITION / (DELETION): ($23,865.00)
JUSTIFICATION:
The Augusta Utilities Department performed this work, so Beam’s Contracting was not required to hire
a private electrical subcontractor to complete the electrical connection at the sanitary pump station.
This resulted in savings to the project of $23,865.00.
NEW ITEMS
1. Line 102 - General Perry Smith Roadway Landscaping Improvements
ADD / (DELETE): 1 LS at $115,766.24
COST ADDITION / (DELETION): $115,766.24
JUSTIFICATION:
The original plans did not include sod or irrigation in the median or along the shoulders of the General
Perry Smith Parkway. This item includes irrigation system, connection to water main, minor grading
and sod installation. This enhancement was requested by the Airport staff.
2. Line 103 – 36” Headwall Grate
ADD / (DELETE): 1 EA at $5,125.00
COST ADDITION / (DELETION): $5,125.00
JUSTIFICATION:
The original Plans did not include a grate on the 36” culvert pipe headwall. This culvert extends
beneath the Airport perimeter fence. A grate is required to prevent wildlife and/or people from
accessing the secure airfield through the 36” culvert.
Commission Meeting Agenda
1/19/2016 2:00 PM
CHANGE ORDER #3 MCCARTHY CONSTRUCTION
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve a request for the Augusta Richmond County
Commission to approve the McCarthy Construction Change Order
#3 as approved by the Aviation Commission on December 03,
2015. (Approved by Public Services Committee January 12,
2016)
Background:
The purpose of this Project is for the rehabilitation of the existing
pavements associated with the Air Carrier and General Aviation
Aprons. A contract was awarded to McCarthy Improvement
Company in the amount of $7,034,186.00 to complete Schedules
1, 3, 5, Bid Alternative 1 – Schedule 7, and Bid Alternative 2 –
Schedule 8. The Project is funded by T-SPLOST. Change Order
#1 increased the amount of constructed ramp area for Schedules 1
and 3 in order to efficiently terminate the individual phases of
construction. Change Order #1 also removed a fuel spill
containment area and security fence gate from the Project. Change
Order #2 modified the pavement section to reduce the risk of
weather delays. It also eliminated an automated gate and added
underground communication ducts and a new required
manhole. The original dollar amount approved for this Project is
$8.4 million, leaving funds available for the change.
Analysis:This Change Order provides for the final adjustments in quantities
due to unforeseen conditions and airfield markings. The net cost
of the changes is $71,091.70. Therefore, the new Contract
Amount will be $7,176,514.35. The contract time will not be
increased. The unit prices from the original contract were applied
to the revised quantities. All new unit prices have been evaluated
by Mead & Hunt and are in line with industry standards.
Financial Impact:This Project is funded by T-SPLOST funds Cover Memo
Alternatives:Deny
Recommendation:Approve
Funds are Available
in the Following
Accounts:
TSPLOST
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
CONTRACTOR:
CONTRACT DATE: December 9, 2014
GDOT Pl#0011399 CHANGE ORDER DATE: November 20, 2015
CHANGE ORDER NUMBER 3
OWNER:
PROJECT NAME:
PROJECT NUMBER:
Augusta Regional Airport
1501 Aviation Way
Augusta, GA 30906
AGS — Rehabilitate Air Carrier
and General Aviation Apron
McCarthy Improvement
Company 5401 Victoria Avenue
Davenport, IA 52807
NO WORK COVERED BY
THIS CHANGE ORDER MAY PROCEED UNTIL CONTRACTOR IS IN RECEIPT OF A COPY FULLY EXECUTED BY THE
CONTRACTOR, THE OWNER AND THE ENGINEER. IF CONTRACTOR IS IN AGREEMENT WITH THIS CHANGE, CONTRACTOR
SHOULD EXECUTE ALL COPIES AND RETURN ALL COPIES TO THE CONSTRUCTION PROJECT MANAGER WITHIN SEVEN
(7) CALENDAR DAYS. THIS CHANGE WILL INCREASE OR DECREASE THE CONTRACT AMOUNT AND TIME TO COMPLETE
BY THE AMOUNT SHOWN BELOW. ALL OTHER TERMS OF THE CONTRACT, INCLUDING THE GENERAL, SUPPLEMENTARY
AND OTHER CONDITIONS OF THE CONTRACT SHALL APPLY TO THIS CHANGE ORDER UNLESS EXPRESSLY MODIFIED BY
THIS CHANGE.
DESCRIPTION OF CHANGE: Changes generally consist of modifications to project that have become necessary due to
construction requirements that were unforeseen by the Contractor that where not a part of the original project scope along with Owner's
requested revisions to airfield markings. Changes are described in attachments to this Contract Change Order form.
ORIGINAL TOTAL CONTRACT PRICE $ 7,034,186.00
APPROVED COST ADDITIONS (DELETIONS) TO DATE $ 71,236.65
AMOUNT OF THIS CHANGE ORDER $ 71,091.70
REVISED TOTAL CONTRACT PRICE $ 7,176,514.35
PERCENTAGE FOR THIS CHANGE ORDER OF ORIGINAL CONTRACT PRICE 1.01%
TOTAL CHANGE ORDER PERCENTAGE OF ORIGINAL CONTRACT PRICE 2.02%
ORIGINAL TOTAL CONTRACT CALENDAR DAYS 153
CALENDAR DAY ADDITIONS (DELETIONS) PREVIOUS CHANGE ORDERS 29
CALENDAR DAY ADDITIONS (DELETIONS) THIS CHANGE ORDER 0
REVISED TOTAL CONTRACT CALENDAR DAYS 182
CONTRACTOR ACKNOWLEDGES, BY ITS EXECUTION AND ACCEPTANCE OF THIS CHANGE ORDER, THAT THE
ADJUSTMENTS IN CONTRACT PRICE AND TIME SHOWN HEREON CONSTITUTES FULL AND COMPLETE COMPENSATION
AND SATISFACTION FOR ALL COSTS AND MODIFICATIONS OF PERFORMANCE TIME INCURRED BY THE CONTRACTOR AS
A RESULT OF THIS CHANGE ORDER. NO OTHER CLAIM FOR INCREASED COST OF PERFORMANCE OR MODIFICATIONS
OF TIME WILL BE GRANTED BY THE OWNER FOR THIS WORK COVERED BY THIS CHANGE. THE CONTRACTOR HEREBY
WAIVES AND RELEASE ANY FURTHER CLAMS FOR COST OR TIME AGAINST THE OWNER ARISING FROM OR RELATING
TO THE MATTERS OF WORK SET FORTH OR CONTEMPLATED BY THIS CHANGE ORDER.
CONTRACTOR'S ACCEPTANCE
Contractor: McCarthy Improvement Company
Signature Date
Joseph D. Bush President
Typed Name Title
NE RECOMMENDED FOR APPROVAL
Engineer: Mead & Hunt, Inc.
Signature Date
Chris Birkmever, P.E. Prolect Manager
Typed Name Title
OWNER RECOMMENDED FOR APPROVAL
Owner: Augusta Regional Airport
Signature
Cedric Johnson
Typed Name
Date
Aviation Commission Chairman
Title
CONTRACTOR:
CONTRACT DATE: December 9, 2014
CHANGE ORDER DATE: November 20, 2015
CHANGE ORDER NUMBER 3
OWNER:
PROJECT NAME:
PROJECT NUMBER:
Augusta Regional Airport
1501 Aviation Way
Augusta, GA 30906
AGS — Rehabilitate Air Carrier
and General Aviation Apron
GDOT PI#0011399
McCarthy Improvement
Company 5401 Victoria Avenue
Davenport, IA 52807
DESCRIPTION OF QUANTITY CHANGES, COST CHANGES AND
JUSTIFICATION
ADJUSTED ITEMS
1. Schedule 1:
a. Increase quantity of P-101.1 Asphalt Concrete Pavement Removal, Full Depth to provide a better tie-in to
the existing asphalt ramp. This work requires the adjustment of the quantity of Item P-101-1.
COST ADDITION / (DELETION): $ 12,339.50
DAYS ADDITION / (DELETION): 0
b. Increase quantity of X-105.5 Remove Pavement Markings to account for actual pavement markings removed
for the project. This work requires the adjustment of the quantity of Item X-105.5.
COST ADDITION / (DELETION): $ 32,722.50
DAYS ADDITION / (DELETION): 0
c. Increase quantity of P-501.2 Portland Cement Concrete Pavement to account for change of material from
asphalt pavement to concrete pavement to tie into existing asphalt pavement. This work requires the
adjustment of the quantity of Item P-501.2.
COST ADDITION / (DELETION): $ 1,977.50
DAYS ADDITION / (DELETION): 0
d. Increase quantity of P-620.2 Permanent Pavement Marking to account for actual pavement markings
provided for the project. This work requires the adjustment of the quantity of Item P-620.2.
COST ADDITION / (DELETION): $ 43,149.00
DAYS ADDITION / (DELETION): 0
e. Increase quantity of F-162.1 to account for actual fence constructed for the staging area. This work requires
the adjustment of the quantity of Item F-162.1.
COST ADDITION / (DELETION): $ 627.00
DAYS ADDITION / (DELETION): 0
f. Fill existing storm drainage pipes discovered during construction with P-153 Controlled Low-Strength
Material (CLSM). This work requires the addition of Item P-152.3.
COST ADDITION / (DELETION): $ 16,405.70
DAYS ADDITION / (DELETION): 0
2. Schedule 3:
a. Reduce quantity of X-105.5 Remove Pavement Markings to account for actual pavement markings removed
for the project. This work requires the adjustment of the quantity of Item X-105.5.
COST ADDITION / (DELETION): ($ 2,625.00)
DAYS ADDITION / (DELETION): 0
b. Increase quantity of P-501.3 Portland Cement Concrete Pavement to account for change of material from
asphalt pavement to concrete pavement to tie into existing asphalt pavement. This work requires the
adjustment of the quantity of Item P-501.3.
COST ADDITION / (DELETION): $ 3,275.00
DAYS ADDITION / (DELETION): 0
c. Increase quantity of P-620.1 Temporary Runway and Taxiway Painting to cover SIDA line during transition
from Schedule 1 to Schedule 3. This work requires the adjustment of the quantity of Item P-501.3.
COST ADDITION / (DELETION): $ 1,586.50
DAYS ADDITION / (DELETION): 0
3. Schedule 5:
a. Reduce the project quantity of P-101.1 Asphalt Concrete Removal to account for revisions in project limits
determined during construction. This work requires the adjustment of the quantity of Item P-101.1.
COST ADDITION / (DELETION): ($ 6,816.00)
DAYS ADDITION / (DELETION): 0
b. Reduce the project quantity of P-101.3 Milling and Surface Prep for Overlay to account for revisions in
project limits determined during construction. This work requires the adjustment of the quantity of Item
P-101.3.
COST ADDITION / (DELETION): ($ 13,200.00)
DAYS ADDITION / (DELETION): 0
c. Increase quantity of X-105.5 Remove Pavement Markings to account for actual pavement markings removed
for the project. This change is quantity reflects the decision to relocate the movement line to provide more
efficient use of the ramp. This work requires the adjustment of the quantity of Item X-105.5.
COST ADDITION / (DELETION): $ 42,750.00
DAYS ADDITION / (DELETION): 0
d. Increase quantity of P-301.1 Soil-Cement Base Course to account for actual field location of underlying
pavement sections. This work requires the adjustment of the quantity of Item P-310.1.
COST ADDITION / (DELETION): $ 1,300.00
DAYS ADDITION / (DELETION): 0
e. Reduce the project quantity of P- 401.1 Asphalt Concrete Surface Course to account for revisions in project
limits determined during construction. This work requires the adjustment of the quantity of Item P401.1.
COST ADDITION / (DELETION): ($ 39,200.00)
DAYS ADDITION / (DELETION): 0
f. Increase the project quantity of P- 401.3 Asphalt Concrete Base Course to account for revisions in project
limits determined during construction. This work requires the adjustment of the quantity of Item P401.3.
COST ADDITION / (DELETION): $ 8,400.00
DAYS ADDITION / (DELETION): 0
g. Reduce the project quantity of P-620.1 Temporary Runway and Taxiway Painting to account for changes in
project phasing. This work requires the adjustment of the quantity of Item P-620.1.
COST ADDITION / (DELETION): ($ 13,600.00)
DAYS ADDITION / (DELETION): 0
h. Reduce the project quantity of P-620.2 Permanent Runway and Taxiway Painting to account for Owner
requested changes to final pavement markings. This work requires the adjustment of the quantity of Item P-
620.2.
COST ADDITION / (DELETION): ($ 18,000.00)
DAYS ADDITION / (DELETION): 0
Justification: During the course of the project underlying pavement limits have been exposed that require the adjustments to the
project limits. The cost to determine the exact locations of the underlying pavement section changes was not cost effective
during the exploratory phase of the project design. Some of the changes presented represent quantity adjustments due to the
actual field conditions. Additionally, an abandoned storm sewer system was exposed that needed to be mitigated to prevent
undermining of the new concrete pavements.
Other changes are necessary due to requested changes by the Contractor for tie-ins to the surround pavements and to the
phasing of the Project. The changes requested meet or exceed the original design intend and will provide a high quality
finished product.
Cost Analysis: The unit prices from the original contract are being held for the revised quantities provided. All new unit prices
have been evaluated by Mead & Hunt and are in line with industry standards.
Page 1 of 4 11/19/2015
Change Order No.
3
Project: AGS - Rehabilitate Air Carrier and General Aviation Apron
Airport Engineer: Clarence Fennell
Project: GDOT PI #0011399
SCHEDULE 1 ORIGINAL CONTRACT CHANGE ORDER QUANTITY ADJUSTMENTS ADJUSTED CONTRACT
SPEC. NO. Bid Item Description Unit Quantity Unit Cost Contract Cost CO 1 CO 2 CO 3 Quantity Contract Cost
P-100.1 MOBILIZATION, CLEANUP, AND DEMOBILIZATION LS 1 $ 427,000.00 $ 427,000.00 -1 0 0 0 $ -
P-100.1.R1 MOBILIZATION, CLEANUP, AND DEMOBILIZATION LS 0 $ 479,024.00 $ - 1 -1 0 0 $ -
P-100.1.R2 MOBILIZATION, CLEANUP, AND DEMOBILIZATION LS 0 $ 551,024.00 $ - 0 1 0 1 $ 551,024.00
SP-10-1 AIRFIELD SAFETY AND TRAFFIC CONTROL LS 1 $ 1,500,000.00 $ 1,500,000.00 0 -1 0 0 $ -
SP-10-1.R1 AIRFIELD SAFETY AND TRAFFIC CONTROL LS 0 $ 1,734,600.00 $ - 0 1 0 1 $ 1,734,600.00
P-101.1 ASPHALT CONCRETE PAVEMENT REMOVAL, FULL DEPTH SY 21,500 $ 9.25 $ 198,875.00 0 0 1,334 22,834 $ 211,214.50
P-101.2 PCC PAVEMENT DEMOLITION AND REMOVAL SY 125 $ 15.00 $ 1,875.00 0 0 0 125 $ 1,875.00
P-101.3 MILLING AND SURFACE PREP FOR OVERLAY SY 0 $ 21.20 $ - 230 0 0 230 $ 4,876.00
X-105.5 REMOVE PAVEMENT MARKINGS SF 4,700 $ 7.50 $ 35,250.00 0 0 4,363 9,063 $ 67,972.50
P-152.1 UNCLASSIFIED EXCAVATION-BELOW PAVEMENT SECTION CY 15,900 $ 16.75 $ 266,325.00 4,110 -20,010 0 0 $ -
P-152.2 SELECT FILL CY 13,200 $ 13.75 $ 181,500.00 1,800 -15,000 0 0 $ -
P-156.1 SILT FENCE-TYPE C LF 10,700 $ 3.00 $ 32,100.00 0 0 0 10,700 $ 32,100.00
P-156.3 INLET SEDIMENT TRAP-SILT SAVER EA 4 $ 500.00 $ 2,000.00 -1 0 0 3 $ 1,500.00
P-156.4 INLET SEDIMENT TRAP-SILT SACK EA 15 $ 250.00 $ 3,750.00 -15 0 0 0 $ -
P-156.5 CRUSHED STONE CONSTRUCTION OUTLET EA 2 $ 3,000.00 $ 6,000.00 0 0 0 2 $ 6,000.00
P-156.6 EROSION CONTROL MOBILIZATION EA 1 $ 1,000.00 $ 1,000.00 0 0 0 1 $ 1,000.00
P-156.7 EMERGENCY EROSION CONTROL MOBILIZATION EA 1 $ 1,000.00 $ 1,000.00 0 0 0 1 $ 1,000.00
P-209.1 CRUSHED AGGREGATE BASE COURSE SY 19,500 $ 8.50 $ 165,750.00 3,000 -22,500 0 0 $ -
P-301.1 SOIL-CEMENT BASE COURSE SY 700 $ 81.00 $ 56,700.00 275 -975 0 0 $ -
P-301.1.R1 SOIL-CEMENT BASE COURSE SY 0 $ 43.75 $ - 0 22,500 0 22,500 $ 984,375.00
P-310.1 GEOTEXTILE FABRIC SY 19,500 $ 1.25 $ 24,375.00 3,000 -22,500 0 0 $ -
P-310.2 GEOGRID SY 19,500 $ 3.00 $ 58,500.00 3,000 -22,500 0 0 $ -
P-401.1 ASPHALT CONCRETE SURFACE COURSE TON 180 $ 155.00 $ 27,900.00 95 -75 0 200 $ 31,000.00
P-401.2 ASPHALT CONCRETE BASE COURSE TON 1,200 $ 125.00 $ 150,000.00 -800 -180 0 220 $ 27,500.00
P-501.1 PORTLAND CEMENT CONCRETE PAVEMENT (8") SY 650 $ 130.00 $ 84,500.00 0 115 0 765 $ 99,450.00
P-501.2 PORTLAND CEMENT CONCRETE PAVEMENT (11") SY 5,400 $ 56.50 $ 305,100.00 4,100 0 35 9,535 $ 538,727.50
P-501.3 PORTLAND CEMENT CONCRETE PAVEMENT (14" SY 12,000 $ 64.75 $ 777,000.00 0 -400 0 11,600 $ 751,100.00
X-501.1 PORTLAND CEMENT CONCRETE CURING FACILITY LS 1 $ 28,500.00 $ 28,500.00 0 0 0 1 $ 28,500.00
P-620.1 TEMPORARY RUNWAY AND TAXIWAY PAINTING (WHITE, YELLOW, BLACK) SF 250 $ 9.50 $ 2,375.00 300 0 0 550 $ 5,225.00
P-620.2 PERMANENT PAVEMENT MARKINGS (WHITE, YELLOW, BALCK, RED) SF 2,600 $ 14.25 $ 37,050.00 -1,250 0 3,028 4,378 $ 62,386.50
D-701.1 CONCRETE SEWER PIPE, 36-INCH, CLASS V LF 450 $ 107.00 $ 48,150.00 -450 0 0 0 $ -
D-705.1 6-INCH PERFORATED POLYEHTYLENE PIPE, SCHEDULE 80 LF 900 $ 48.50 $ 43,650.00 550 -1,450 0 0 $ -
D-751.2 CATCH BASIN, TYPE I EA 1 $ 3,000.00 $ 3,000.00 -1 0 0 0 $ -
D-751.3 CATCH BASIN, TYPE II EA 1 $ 3,000.00 $ 3,000.00 -1 0 0 0 $ -
D-751.4 CLEANOUT, TYPE I EA 1 $ 1,025.00 $ 1,025.00 1 -2 0 0 $ -
D-751.5 CLEANOUT, TYPE II EA 9 $ 1,150.00 $ 10,350.00 -3 -6 0 0 $ -
T-901.1 GRASSING AND MULCHING LS 1 $ 25,000.00 $ 25,000.00 0 0 0 1 $ 25,000.00
T-905.1 IMPORT TOPSOIL LS 1 $ 1,000.00 $ 1,000.00 0 0 0 1 $ 1,000.00
F-162.1 CHAIN LINK FENCE LF 1,200 $ 19.00 $ 22,800.00 0 0 33 1,233 $ 23,427.00
F-162.4 DOUBLE SWING GATE EA 3 $ 1,300.00 $ 3,900.00 0 0 0 3 $ 3,900.00
X-110.1 ELECTRICAL DUCT BANK LS 0 $ 123,125.00 $ - 0 1 0 1 $ 123,125.00
P-152.3 FILL EXISTING PIPES WITH CLSM LS 0 $ 16,405.70 $ - 0 0 1 1 $ 16,405.70
TOTAL SCHEDULE 1 $ 4,536,300.00 $ 5,334,283.70
Page 2 of 4 11/19/2015
Change Order No. 3
Project: AGS - Rehabilitate Air Carrier and General Aviation Apron
Airport Engineer: Clarence Fennell
Project: GDOT PI #0011399
SCHEDULE 3 ORIGINAL CONTRACT CHANGE ORDER QUANTITY ADJUSTMENTS ADJUSTED CONTRACT
SPEC. NO. Bid Item Description Unit Quantity Unit Cost Contract Cost CO 1 CO 2 CO 3 Quantity Contract Cost
P-100.1 MOBILIZATION, CLEANUP, AND DEMOBILIZATION LS 1 $ 110,000.00 $ 110,000.00 0 -1 0 0 $ -
P-100.1.R1 MOBILIZATION, CLEANUP, AND DEMOBILIZATION LS 0 $ 128,000.00 $ - 0 1 0 1 $ 128,000.00
SP-10-1 AIRFIELD SAFETY AND TRAFFIC CONTROL LS 1 $ 427,500.00 $ 427,500.00 0 -1 0 0 $ -
SP-10-1.R1 AIRFIELD SAFETY AND TRAFFIC CONTROL LS 0 $ 485,900.00 $ - 0 1 0 1 $ 485,900.00
P-101.1 ASPHALT CONCRETE PAVEMENT REMOVAL, FULL DEPTH SY 5,000 $ 8.00 $ 40,000.00 0 0 0 5,000 $ 40,000.00
P-101.2 PCC PAVEMENT DEMOLITION AND REMOVAL SY 235 $ 20.00 $ 4,700.00 0 0 0 235 $ 4,700.00
P-101.3 MILLING AND SURFACE PREP FOR OVERLAY SY 0 $ 21.20 $ - 22 0 0 22 $ 466.40
X-105.5 REMOVE PAVEMENT MARKINGS SF 0 $ 7.50 $ - 350 0 -350 0 $ -
P-152.1 UNCLASSIFIED EXCAVATION-BELOW PAVEMENT SECTION CY 3,500 $ 14.25 $ 49,875.00 950 -3,475 0 975 $ 13,893.75
P-152.2 SELECT FILL CY 2,800 $ 14.75 $ 41,300.00 0 -2,800 0 0 $ -
P-156.6 EROSION CONTROL MOBILIZATION EA 1 $ 1,000.00 $ 1,000.00 0 0 0 1 $ 1,000.00
P-156.7 EMERGENCY EROSION CONTROL MOBILIZATION EA 1 $ 1,000.00 $ 1,000.00 0 0 0 1 $ 1,000.00
P-209.1 CRUSHED AGGREGATE BASE COURSE SY 4,000 $ 8.50 $ 34,000.00 0 -4,000 0 0 $ -
P-301.1 SOIL-CEMENT BASE COURSE SY 850 $ 45.00 $ 38,250.00 220 3,930 0 5,000 $ 225,000.00
P-310.1 GEOTEXTILE FABRIC SY 4,000 $ 1.25 $ 5,000.00 0 -4,000 0 0 $ -
P-310.2 GEOGRID SY 4,000 $ 3.00 $ 12,000.00 0 -4,000 0 0 $ -
P-401.1 ASPHATL CONCRETE SURFACE COURSE TON 230 $ 180.00 $ 41,400.00 45 0 0 275 $ 49,500.00
P-401.2 ASPHALT CONCRETE BASE COURSE TON 320 $ 140.00 $ 44,800.00 130 0 0 450 $ 63,000.00
P-501.3 PORTLAND CEMENT CONCRETE PAVEMENT (14" SY 4,000 $ 65.50 $ 262,000.00 0 0 50 4,050 $ 265,275.00
X-501.1 PORTLAND CMENET CONCRETE CURING FACILITY LS 1 $ 1,725.00 $ 1,725.00 0 0 0 1 $ 1,725.00
P-620.1 TEMPORARY RUNWAY AND TAXIWAY PAINTING (WHITE, YELLOW, BLACK) SF 0 $ 9.50 $ - 220 0 167 387 $ 3,676.50
D-705.1 6-INCH PERFORATED POLYEHTYLENE PIPE, SCHEDULE 80 LF 480 $ 48.50 $ 23,280.00 -30 -450 0 0 $ -
D-751.1 60-INCH MANHOLE EA 1 $ 4,450.00 $ 4,450.00 -1 0 0 0 $ -
D-751.4 CLEANOUT, TYPE I EA 1 $ 1,025.00 $ 1,025.00 0 -1 0 0 $ -
D-751.5 CLEANOUT, TYPE II EA 1 $ 1,125.00 $ 1,125.00 -1 0 0 0 $ -
TOTAL SCHEDULE 3 $ 1,144,430.00 $ 1,283,136.65
Page 3 of 4 11/19/2015
Change Order No.
3
Project: AGS - Rehabilitate Air Carrier and General Aviation Apron
Airport Engineer: Clarence Fennell
Project: GDOT PI #0011399
SCHEDULE 5 ORIGINAL CONTRACT CHANGE ORDER QUANTITY ADJUSTMENTS ADJUSTED CONTRACT
SPEC. NO. Bid Item Description Unit Quantity Unit Cost Contract Cost CO 1 CO 2 CO 3 Quantity Contract Cost
P-100.1 MOBILIZATION, CLEANUP, AND DEMOBILIZATION LS 1 $ 90,000.00 $ 90,000.00 0 -1 0 0 $ -
SP-10-1 AIRFIELD SAFETY AND TRAFFIC CONTROL LS 1 $ 293,000.00 $ 293,000.00 0 -1 0 0 $ -
P-101.1 ASPHALT CONCRETE PAVEMENT REMOVAL, FULL DEPTH SY 3,200 $ 8.00 $ 25,600.00 0 -850 -852 1,498 $ 11,984.00
P-101.3 MILLING AND SURFACE PREP FOR OVERLAY SY 3,100 $ 11.00 $ 34,100.00 0 2,010 -1,200 3,910 $ 43,010.00
X-105.5 REMOVE PAVEMENT MARKINGS SF 550 $ 19.00 $ 10,450.00 0 0 2,250 2,800 $ 53,200.00
P-152.1 UNCLASSIFIED EXCAVATION-BELOW PAVEMENT SECTION CY 900 $ 18.00 $ 16,200.00 0 -550 0 350 $ 6,300.00
P-156.6 EROSION CONTROL MOBILIZATION EA 1 $ 1,000.00 $ 1,000.00 0 0 0 1 $ 1,000.00
P-156.7 EMERGENCY EROSION CONTROL MOBILIZATION EA 1 $ 1,000.00 $ 1,000.00 0 0 0 1 $ 1,000.00
P-301.1 SOIL-CEMENT BASE COURSE SY 3,050 $ 26.00 $ 79,300.00 0 -1,250 50 1,850 $ 48,100.00
P-401.1 ASPHALT CONCRETE SURFACE COURSE TON 1,500 $ 140.00 $ 210,000.00 0 0 -280 1,220 $ 170,800.00
P-401.2 ASPHALT CONCRETE BASE COURSE TON 1,100 $ 120.00 $ 132,000.00 0 -490 70 680 $ 81,600.00
X-107.1 PAVING FABRIC SY 2,900 $ 12.00 $ 34,800.00 0 -2,525 0 375 $ 4,500.00
P-620.1 TEMPORARY RUNWAY AND TAXIWAY PAINTING (WHITE, YELLOW, BLACK) SF 800 $ 17.00 $ 13,600.00 0 0 -800 0 $ -
P-620.2 PERMANENT PAVEMENT MARKINGS (WHITE, YELLOW, BALCK, RED) SF 800 $ 18.00 $ 14,400.00 0 3,050 -1,000 2,850 $ 51,300.00
D-751.6 WATER QUALITY MANHOLE EA 0 $ 86,300.00 $ - 0 1 0 1 $ 86,300.00
TOTAL SCHEDULE 5 $ 955,450.00 $ 559,094.00
SCHEDULE 7 ORIGINAL CONTRACT CHANGE ORDER QUANTITY ADJUSTMENTS ADJUSTED CONTRACT
SPEC. NO. Bid Item Description Unit Quantity Unit Cost Contract Cost CO 1 CO 2 CO 3 Quantity Contract Cost
P-100.1 MOBILIZATION, CLEANUP, AND DEMOBILIZATION LS 1 $ 28,000.00 $ 28,000.00 -1 0 0 0 $ -
SP-10-1 AIRFIELD SAFETY AND TRAFFIC CONTROL LS 1 $ 160,000.00 $ 160,000.00 -1 0 0 0 $ -
P-101.1 ASPHALT CONCRETE PAVEMENT REMOVAL, FULL DEPTH SY 550 $ 8.00 $ 4,400.00 -550 0 0 0 $ -
P-156.6 EROSION CONTROL MOBILIZATION EA 1 $ 1,000.00 $ 1,000.00 -1 0 0 0 $ -
P-156.7 EMERGENCY EROSION CONTROL MOBILIZATION EA 1 $ 1,000.00 $ 1,000.00 -1 0 0 0 $ -
P-209.1 CRUSHED AGGREGATE BASE COURSE SY 500 $ 10.00 $ 5,000.00 -500 0 0 0 $ -
P-501.1 PORTLAND CEMENT CONCRETE PAVEMENT (8") SY 500 $ 157.00 $ 78,500.00 -500 0 0 0 $ -
P-501.3 PORTLAND CEMENT CONCRETE PAVEMENT (14" SY 18 $ 317.00 $ 5,706.00 -18 0 0 0 $ -
X-109 FUEL CONTAINMENT PIPING EA 1 $ 15,000.00 $ 15,000.00 -1 0 0 0 $ -
TOTAL SCHEDULE 7 $ 298,606.00 $
Change Order No. 3
Project:
Airport Engineer:
Project:
Page 4 of 4 11/19/2015
AGS - Rehabilitate Air Carrier and General Aviation Apron
Clarence Fennell
GDOT PI #0011399
SCHEDULE 8 ORIGINAL CONTRACT CHANGE ORDER QUANTITY ADJUSTMENTS ADJUSTED CONTRACT
SPEC. NO. Bid Item Description Unit Quantity Unit Cost Contract Cost CO 1 CO 2 CO 3 Quantity Contract Cost
P-100.1 MOBILIZATION, CLEANUP, AND DEMOBILIZATION LS 1 $ 6,000.00 $ 6,000.00 0 -1 0 $ -
SP-10-1 AIRFIELD SAFETY AND TRAFFIC CONTROL LS 1 $ 41,000.00 $ 41,000.00 0 -1 0 $ -
X-105.3 REMOVE CHAIN-LINK FENCE LF 40 $ 10.00 $ 400.00 0 -40 0 $ -
X-105.4 REMOVE SWING ARM GATE AND CONTROLLER EA 2 $ 5,000.00 $ 10,000.00 -1 -1 0 $ -
P-156.6 EROSION CONTROL MOBILIZATION EA 1 $ 1,000.00 $ 1,000.00 0 -1 0 $ -
P-156.7 EMERGENCY EROSION CONTROL MOBILIZATION EA 1 $ 1,000.00 $ 1,000.00 0 -1 0 $ -
F-162.1 CHAIN LINK FENCE LF 40 $ 50.00 $ 2,000.00 0 -40 0 $ -
F-162.2 14' CANTILEVER GATE EA 1 $ 18,000.00 $ 18,000.00 0 -1 0 $ -
F-162.3 18' CANTILEVER GATE EA 1 $ 20,000.00 $ 20,000.00 -1 0 0 $ -
TOTAL SCHEDULE 8 $ 99,400.00 $
PROJECT SUMMARY TABLE
ORIGINAL CONTRACT CHANGE ORDER QUANTITY ADJUSTMENTS
SUMMAR1
ADJUSTED CONTRACT
$ 7,034,186.00 CO 1 CO 2 CO 3 $ 7,176,514.35
Cos t I ncr eas e %
I ncr eas e Cummul ati ve
Change Or der Costs
Cummul ati ve Change
$ 32,562.90 $ 38,673.75 $ 71,091.70
0.46% 0.55% 1.01%
$ 32,562.90 $ 71,236.65 $ 142,328.35
0.46% 1.01% 2.02%
Commission Meeting Agenda
1/19/2016 2:00 PM
Daniel Field Consultant Selection Approval
Department:Daniel Field
Department:Daniel Field
Caption:Motion to approve selection of Daniel Field airport consultant to
W. K. Dickson. (RFQ 15-203A) (Approved by Public Services
Committee January 12, 2016)
Background:The airport employs an airport consulting firm to provide
architectural and engineering services. The FAA requires the
airport to conduct the Consultant Selection Process at least every 5
years. The Daniel Field General Aviation Commission will review
the work of the awarded consultant on a yearly basis. If the Daniel
Field General Aviation Commission determines that the consultant
of record has not provided the necessary support for Daniel Field
within that year, it will recommend that the Consultant Selection
Process be conducted prior to the required 5 year time line, as set
forth by the FAA guidelines.
Analysis:The airport has conducted this process as per federal, state and
city guidelines, and selected the firm of W.K. Dickson to provide
these services.
Financial Impact:The consultant submits a work authorization for each project. The
FAA pays 90% for work on federally funded airport projects. The
remaining 10% is paid for by Daniel Field's enterprise fund.
Alternatives:Deny request
Recommendation:Approve the selection of W.K. Dickson as airport consultant.
Funds are Available
in the Following
Accounts:
Federal Funds at 90% Daniel Field Enterprise Funds at 10%
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Request for Qualification
Request for Qualifications will be received at this office until Tuesday, November 10, 2015 @ 11:00 a.m. for
furnishing:
RFQ Item #15-203A Airport Consultant Planning and Engineering Services for the Daniel Field
Airport
Qualifications will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Request for Qualification (RFQ) documents may be viewed on the Augusta Georgia web site under the
Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA
Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday,
October 28, 2015 @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand
delivered.
No qualifications may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the RFQ
including, but not limited to, the number of copies needed, the timing of the submission, the required financial
data, and any other requirements designated by the Procurement Department are considered material
conditions of the RFQ which are not waiveable or modifiable by the Procurement Director. All requests to
waive or modify any such material condition shall be submitted through the Procurement Director to the
appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark RFQ number on the outside of the envelope.
Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places
the Proponent at the risk of receiving incomplete or inaccurate information upon which to base its
qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 6, 8, 15, 22, 27, 2015
Metro Courier October 14, 2015
Revised: 1/8/2015
VENDORS Attachment
"B"E-Verify # Addendum
SAVE
Form Original 7 Copies
POND & COMPANY
3500 PARKWAY LANE SUITE 600
NORCROSS, GA 30092
YES 175046 YES YES YES YES
GOODWYN MILLS & CAWOOD
2660 EASTCHASE LANE SUITE 200
MONTGOMERY AL 36117
YES 425070 YES YES YES YES
MEAD AND HUNT, INC
307 WEST MAIN STREET
LEXINGTON, SC 29072
YES 244747 YES YES YES YES
CROY ENGINEERING, LLC
200 COBB PARKWAY NORTH,
BUILDING 400, SUITE 413,
MARIETTA, GA 30062
YES 150917 YES YES YES YES
HOLT CONSULTING COMPANY, LLC
1332 MAIN STREET SUITE 55
COLUMBIA SC 29201
YES 718470 YES YES YES YES
W.K. DICKSON & COMPANY, INC
1450 GREENE STREET,
SUITE 225
ATLANTA, GA 30901
YES 110665 YES YES YES YES
Total Number Specifications Mailed Out: 33
Total Number Specifications Download (Demandstar): 15
Total Electronic Notifications (Demandstar): 737
Pre-Proposal/Telephone Conference Attendees: not applicable
Total packages submitted: 6
Total Noncompliant: 0
Qualification Opening
RFQ Item #15-203A
Airport Consultant Planning and Engineering Services
for Augusta, Georgia - Daniel Field Airport
RFQ Due: Tuesday, November 10, 2015 @ 11:00 a.m.
Page 1 of 1
Evaluation Criteria Points
POND & COMPANY
3500 PARKWAY LANE
SUITE 600
NORCROSS, GA 30092
GOODWYN MILLS &
CAWOOD
2660 EASTCHASE LANE
MONTGOMERY AL 36117
MEAD AND HUNT, INC
307 WEST MAIN ST.
LEXINGTON, SC 29072
CROY ENG. LLC
200 COBB PARKWAY
N,
BUILDING 400, SUITE
413,
MARIETTA, GA 30062
W.K. DICKSON &
COMPANY, INC
1450 GREENE STREET,
SUITE 225
ATLANTA, GA 30901
HOLT CONSULTING
COMPANY, LLC
1332 MAIN STREET SUITE
55
COLUMBIA SC 29201
(1) Firm Qualifications and
Experience 25 17.3 18.7 9.0 18.0 21.3 13.7
(2) Key Personnel Qualifications
and Experience 20 10.7 13.7 16.3 15.3 16.3 14.0
(3) Relevant Project Experience
and Performance on Past Similar
Projects
20 7.3 16.3 13.7 17.0 16.0 12.7
(4) References and Workload 20 10.0 16.3 15.3 16.0 14.0 11.3
(5) Familiarity with the FAA and
GDOT Aviation Programs 10 7.0 4.3 12.7 9.0 9.0 7.0
(6) Proximity to Area
• Within Richmond County 5 pts
• Within CSRA 4
pts
• Within Georgia 3
pts
• Within SE United States 2 pts.
(includes AL, TN, NC, SC, FL)
• All Others 1
pt
5 3.0 2.0 6.7 3.0 5.0 2.0
Total Points 100 55.3 71.3 73.7 78.3 81.7 60.7
Cumulative Evaluation Sheet - RFQ Item #15-203A
Airport Consultant Planning and Engineering Services
for Augusta, Georgia - Daniel Field Airport
Tuesday, November 10, 2015 @ 11:00 a.m.
Commission Meeting Agenda
1/19/2016 2:00 PM
Golf Cart Utility Terrain Vehicle Bid/Purchase
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve Golf Cart/Utility Vehicle Bid/Purchase as
approved by the Augusta Aviation Commission at their October
29, 2015 Meeting. Bid Item 15-219. (Approved by Public
Services Committee January 12, 2016)
Background:Currently the airport has three golf carts that are designated to
provide operational support for air crews and their passengers. As
the units age, they are becoming less reliable and more dependent
on maintenance repairs. As a result the Aviation Services
department is requesting three new replacement golf carts to
support the operation.
Analysis:The last golf cart purchase was made in the 1996-1998 timeframe.
Our golf carts serve as a customer service essential and
operational necessity for transporting aircrews, passengers, and
their luggage. Due to the golf cart ages and reliability concerns it
has now become necessary to procure new units. Airport worked
with the Augusta Procurement Department to bid for the
procurement of the new units. Seven (7) companies were invited
to bid but only two bids were received in which Augusta Turf and
Tractor was the only compliant bidder to meet our operational
requirements.
Financial Impact:$27,093.00
Alternatives:
Recommendation:Approve
Funds are Available
in the Following
Accounts:
551081206-5421110.Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
Mutual Aid Agreement with Columbia County
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve a request for the Augusta Richmond County
Commission to accept the Mutual Aid between Columbia County
and the Augusta Regional Airport as approved by the Augusta
Aviation Commission on October 29, 2015. (Approved by Public
Services Committee January 12, 2016)
Background:The Mutual Aid Agreement between the City of Augusta, Augusta
Regional Airport and Columbia County has been established for
quite some time. The current Mutual Aid Agreement between both
parties has expired. The City of Augusta, Augusta Regional
Airport and Columbia County have both agreed to renew the
Mutual Aid Agreement in the event either the Airport Fire
Department or Columbia County Fire Department needs
emergency assistance.
Analysis:
Financial Impact:
Alternatives:Deny
Recommendation:Accept the Mutual Aid Agreement with Columbia County.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
Page 1 of 4
AUGUSTA RICHMOND COUNTY AND COLUMBIA COUNTY
MUTUAL AID AGREEMENT
This AGREEMENT, made as of _____ day of _______ ___, 2015, by and between Augusta Richmond
County GEORGIA a political subdivision of the State of Georgia, acting by and through its duly elected
Board of Commissioners (hereinafter " Augusta") and COLUMBIA COUNTY, GEORGIA, a political
subdivision of the State of Georgia, acting by and through its duly elected Board of Commissioners
(hereinafter "Columbia County").
WITNESSETH:
WHEREAS, Augusta owns the Augusta Regional Airport (the "Airport") which serves, among
others, the residents of the County with many flights arriving and departing from the Airport flying
over the County;
WHEREAS, Augusta has established and maintains at the Airport, a fire department (the "Airport Fire
Department") that has the equipment, supplies and training to fight fires occurring from a plane crash or
conflagration;
WHEREAS, the purpose of this agreement is to have the parties hereto establish, through their mutual
cooperation, a pre-determined plan for dealing with an airplane crash or conflagration in the County,
which may demand special fire services, equipment, supplies and trained personnel that the County's
Fire Department does not have;
WHEREAS, it is deemed to be in the public interest for the parties hereto to enter into an agreement for
mutual assistance in fire protection and support during an airplane crash or conflagration in the County,
in order to increase fire defenses and to assure proper fire control;
NOW THEREFORE, in consideration of the mutual covenants contained herein by and between the
Parties hereto, it is hereby agreed as follows:
1. MUTUAL AID.
(a) Should it become necessary to activate the terms of this Agreement as herein set forth, due to a
plane crash or conflagration in the County, Augusta shall give the Chief of the Airport's Fire
Department or his designees, the authority, upon notification by the County to Augusta or the
Airport Fire Department that a plane crash or conflagration emergency in the County does, in fact,
exist and that aid is needed, to order available apparatus, equipment supplies and manpower of the
Airport Fire Department into action to assist the County as may be needed.
2. SUPERVISION.
(a) It shall be the responsibility of the Chief of the Airport's Fire Department to see that all personnel
responding to the County's request for assistance are responsible persons and that the conduct and
actions of said personnel shall be the responsibility of Augusta. Such employees shall have the
same powers, duties, rights, privileges, and immunities as if they were performing their duties in
Augusta.
(b) The Chief of the County Fire Department shall in all instances be in command of the emergency as
to the aspects of strategy, fire control tactics and over-all direction of the operations. All orders or
directions regarding the operations of the Airport Fire Department shall be relayed to the Chief
firefighting officer in command of the Airport Fire Department.
3. LIABILITY.
(a) Each party to this Agreement shall assume all liability and responsibility for the death of or injury
to any personnel of their own command responding to the request for aid from the County.
(b) Augusta while responding under the terms of this Agreement through its Airport Fire Department
shall assume no responsibility or liability for property damaged or destroyed at the actual scene of
any airplane crash or conflagration in the County due to firefighting and rescue operations, fire
control tactics, and strategy or other operations as may be required or ordered; said liability and
responsibility shall rest solely with the party requesting such aid and within whose boundaries the
property shall exist, or the incident occur.
(c) The County when requesting aid shall in no way be deemed liable or responsible for the personal
property of the members of the Augusta Fire Department or Airport Fire Department, which may be
lost, stolen, or damaged while performing their duties under the response terms herein. Augusta
when responding and furnishing any equipment shall bear the loss or damage to such equipment and
shall pay any expense incurred in the operation and maintenance thereof
(d) To the extent permitted by law or by contract, all of the privileges and immunities from liability;
exemption from laws, ordinances, and rules; and all pension, insurance, relief, disability, workers
compensation, salary, death, and other benefits which apply to the activity of such officers, agents,
or employees of Augusta when performing their respective functions within the territorial limits of
the County (?) shall apply to such officers, agents or employees to the same degree, manner, and
extent while engaged in the performance of any of their functions and duties in the County. Neither
party shall be liable for any actions or omissions of the employees of others rendering assistance
extraterritorially. This provision shall apply with equal effect to paid, volunteer and auxiliary
employees.
(e) The provisions of this Agreement shall not be construed as creating a duty or any liability on the
part of either Party to this Agreement to respond to an emergency within the other jurisdiction. The
Fire Chief furnishing aid shall have the sole discretion to determine if such aid shall be furnished to
the other jurisdiction.
(f) There shall be no liability imposed on any party or its personnel for failure to respond to fire or
rescue calls pursuant to this Agreement.
(g) No employee of a party shall be deemed to be an employee or agent of the other party because of
any action or incident arising pursuant to this Agreement.
(h) All damages or repairs to any equipment or apparatus shall be the responsibility of the owner of
such equipment or apparatus.
(i) Any damage or other compensation which is required to be paid to any employee by reason of an
injury occurring while providing services pursuant to this Agreement shall be the sole
responsibility of the employee's jurisdiction.
4. CONSIDERATION AND COMPENSATION.
(a) Each party to this Agreement shall assume all costs of salaries, wages and bonuses or other
compensation for its own personnel that respond for duty under the terms of this Agreement; shall
compensate its employees during the time of fighting the fire from the airplane crash or
conflagration; and shall defray the actual travel and maintenance expenses of such employees while
they are engaged in such activities. Such compensation shall include any amounts paid or due for
compensation due to personal injury or death while such employees are engaged in rendering such
aid.
5. RELEASE OF CLAIMS.
(a) Each party agrees to release the other party from any and all liability, claims, judgments, costs, or
demands for damage to its own property or for personal injury to any personnel, whether directly
arising or indirectly arising out of the use of any vehicle, equipment, or apparatus by the other party
during the provision of service pursuant to this Agreement.
6. THIRD PARTY BENEFICIARIES.
(a) This Agreement shall not create any rights for any non-signatory third party.
7. TERM OF AGREEMENT.
(a) Unless otherwise extended or shortened in writing by all parties, this Agreement shall expire five
(5) years from the effective date. In no event shall this agreement extend for more than (50) fifty
years from the effective date of this Agreement. This agreement may be unilaterally terminated by
either party upon (60) sixty days written notice to all parties.
8. STANDBY OF EQUIPMENT — MUTUAL AID.
(a) Upon receipt of a request for assistance by the County and upon a determination by the Chief of
the Airport Fire Department that the request may be honored without unreasonably impairing the
capacity to provide fire protection at the Airport, the Chief of the Airport Fire Department may take
such steps as necessary to furnish apparatus, equipment, supplies, manpower and assistance to the
County as he deems appropriate. Such response shall remain solely the decision of the Chief of the
Airport Fire Department.
(b) Augusta shall not be bound to dispatch apparatus, equipment, supplies or personnel to the
assistance of the County but every effort should be made by the Airport Fire Department to furnish
such assistance if, in the judgment of the Chief of the Airport Fire Department to furnish such
assistance if, in the judgement of the Chief of the Airport Fire Department, such dispatch would not
impose upon the Airport a serious impairment to its fire defenses and fire protection.
(c) Each party shall also assume all costs involving the use of its apparatus, equipment and tools used
specifically fighting the plane crash fire or conflagration and shall make no charge for such use to
the other party; however, any special extinguishing agents used by Augusta or the Airport from its
own supply shall be paid for by the County upon receipt of an itemized statement of costs for
extinguishing agents.
Page 4 of 4
(d) Upon notice from the Airport tower of a plane crash in Columbia County, the Airport Fire
Department will respond by contacting the County Fire Department personnel to determine if
they are aware of the crash and confirm that County is requesting the aid of the Airport Fire
Department.
9. ENTIRE AGREEMENT.
(a) This Agreement shall constitute the entire Agreement between the Parties and no modification
thereof shall be binding unless evidenced by a subsequent signed written Agreement.
(b) This Agreement shall be the sole instrument for the provision of emergency fire and rescue service
mutual aid between the Parties.
10. TERMINATION.
(a) Breach of this Agreement by the County or by Augusta shall terminate the entire Agreement.
(b) Either party to this Agreement may terminate the Agreement by giving not less than sixty (60) days
written notice to the other party.
11.SEVERABILITY OF TERMS.
(a) In the event any part or provision of this Agreement is held to be invalid, the remainder of this
Agreement shall not be affected thereby and shall continue in full force and effect.
12. GOVERNING LAW.
(a) This Agreement shall be governed in all respects by the laws of the State of Georgia.
13. CONSTRUCTION.
(a) Nothing in this Agreement is intended to or shall be construed as modifying the respective right
and obligations of the Parties under a mutual aid agreement as specifically provided by the
Georgia Mutual Aid Act.
WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in three
counterparts, each to be considered as an original by their authorized representative.
COLUMBIA COUNTY, GEORGIA
AUGUSTA, GEORGIA
By: By: Cedric Johnson, Chairman
Of Its Board of Commissioners
Augusta Aviation Commission
ATTEST
ATTEST
By:
By:
Ms. Lena J. Bonner
Ms. Patrice Crawley
County Clerk
County Clerk
Ron C. Cross, Chairman
By:_______________________________
Julie Orwen
Administrative Manager, Augusta Regional Airport
ATTEST
By:________________________________
Mayor Hardie Davis, Jr.
Commission Meeting Agenda
1/19/2016 2:00 PM
Fix and Publish the 2016 Qualifying Fees for Local Offices
Department:Board of Elections
Department:Board of Elections
Caption:Motion to Fix and Publish the 2016 Qualifying Fees for Local
Offices. (Approved by Administrative Services Committee
January 12, 2016)
Background:O.C.G.A. 21-2-131 requires every governing authority to fix and
publish the qualifying fees for the various offices up for election
each year not later than February 1st of the year of the election.
The fees are computed pursuant to this same code section in
conjunction with other specific sections for Probate Court, Sheriff,
Clerk of Court, and Tax Commissioner.
Analysis:This is required by State law.
Financial Impact:$20 for publishing the legal advertisement
Alternatives:None
Recommendation:The Augusta Commission sets the qualifying fees based on state
law and the Board of Elections publishes the advertisement, as
required.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
Housing and Community Development Department’s (AHCDs) Federal Contract/Agreement Procedure
for 2016
Department:Housing and Community Development
Department:Housing and Community Development
Caption:Motion to approve Housing and Community Development
Department’s contract procedure relative to authorization
of agreements/contracts/HUD forms for the various federal
programs administered by the Department for program/calendar
year 2016. (Approved by Administrative Services Committee
January 12, 2016)
Background:Each year the City receives Community Development Block
Grant (CDBG), Emergency Solutions Grant (ESG), HOME
Investment Partnership (HOME), and Housing Opportunities for
Persons with AIDS (HOPWA), Neighborhood Stabilization
Program (NSP 1 and 3), Supportive Housing Program (SHP),
Continuum of Care Program (CoC) funds from the U. S.
Department of Housing and Urban Development. These funds are
used to fund agencies and projects to assist low to moderate
income persons and revitalize low-income neighborhoods. The
Augusta Housing and Community Development Department
(AHCD) annually solicits proposals from agencies and develops
CDBG, ESG, HOME and HOPWA budgets which are
incorporated into the City’s Annual Action Plan that is presented
to the Augusta Commission for approval. To carry out the projects
presented in the Action Plan, HUD requires the City to have
agreements with each agency that is to be funded. If a project
involves construction, a construction contract and/or professional
service contracts may also be required. HUD regulations require
grantees to meet a federally mandated spend-down threshold
(Timeliness Standard). It is calculated by HUD each year at the
end of October. Unfortunately, Congress’ failure to approve a
federal budget in a timely manner for its entitlement communities
to receive grant agreements early in the year is not an acceptable
reason for failing to meet this expenditure requirement. To
facilitate the execution of agreements/contracts, we are proposing
the following Agreement/Contract Execution Procedure for the
Housing and Community Department for Program Year 2016: In
Cover Memo
our efforts to remain transparent, we request that after all citizen
participation processes have been completed and the Consolidated
Plan/Action Plan is approved by Commission, the Mayor will be
given authorization to execute all necessary grant agreements
relative to the approved Consolidated Plan/Annual Action Plan
and other federal programs stated above as required by HUD; The
Mayor, City Administrator, and Director of AHCD will be given
authorization to execute all the necessary agency grant agreements
and contracts required to implement the Consolidated Plan/Annual
Action Plan as approved by the Commission. All agreements,
forms, and/or certifications, unless specified on HUD generated or
other federally generated documents which requires only the
Mayor’s signature, will require the signatures of all 3 parties. All
City of Augusta Procurement Policies will be complied with and
acknowledgement given by the appropriate staff of the
Procurement Department.
Analysis:The current process (for Augusta Housing and Community
Development Department) was approved initially by the Augusta
Commission in January 2015 (for program/calendar year 2015)
and has worked well. Thus, we seek your approval to continue in
program/calendar year 2016.
Financial Impact:The City receives funding from the US Housing and Urban
Development Department on an annual basis. The last grant
agreement with HUD granted the City the use of CDBG funds in
the amount of $1,689,993.00, HOME Investment Partnership
funds in the amount of $673,471.00, Emergency Solutions Grant
funds in the amount of $151,819.00, and Housing Opportunities
for Persons With HIV/AIDS funds in the amount of $1,072,089.00
Alternatives:Do not approve the process. Conditionally approve the process
with a motion for changes to specific components.
Recommendation:Approve Procedure (detailed above) for Authorization of
Agreements/Contracts for the Housing and Community
Development Department for calendar Year 2016.
Funds are Available
in the Following
Accounts:
Funds are available in the respective HUD Program Accounts
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
Laney Walker/Bethlehem Revitalization Project and Hyde Park Drainage Project Contract Procedures
for 2016
Department:Housing and Community Development
Department:Housing and Community Development
Caption:Motion to approve Housing and Community Development
Department’s (AHCDs) use of the same procedure (as 2015)
relative to authorization of agreements/contracts for the Laney
Walker/Bethlehem Revitalization Project and the Hyde Park
Drainage Improvement Project for program/calendar year 2016.
(Approved by Administrative Services Committee January 12,
2016)
Background:Laney Walker/Bethlehem Redevelopment Project Background:
In 2008, the Augusta Commission passed legislation supporting
community development in Laney Walker/Bethlehem. Included in
this legislation was the formation of an Urban Redevelopment
Authority which ultimately issued bonds to provide financing for
the rehabilitation and redevelopment activities in the Laney
Walker/Bethlehem area. Augusta has provided oversight and
implemented the urban redevelopment plan, generally referred to
as the Laney Walker/Bethlehem Redevelopment Project. Since
that time, the Augusta Housing & Community Development
Department has developed a master plan and development
guidelines for the area, set up a financial incentives program for
developers and home buyers, selected a team of development
partners to focus on early-phase catalytic construction, and created
a marketing strategy to promote the overall effort. The Housing
and Community Development Department, in conjunction with
the City’s Purchasing Dept., issued a Request for Qualifications
(RFQ) for developers, builders, architects, engineers, realtors, and
marketing firms (contractor) to support the Laney
Walker/Bethlehem Redevelopment Project, and will soon solicit
for additional interested vendors. Through the RFQ process over
30 firms responded and eighteen (18) firms were selected, on the
basis of qualifications and experience, as procured contractors. A
process has been established that allocates work to the procured
firms on the basis of issuing Task Orders to one, or more, of the
firms based on a combination of their project specific
Cover Memo
qualifications and cost to provide the requested services. Each
Task Order provides a description of the requested services and
requires the service provider to respond with a detailed scope of
work, time line to provide the requested service, and cost to
provide services. In addition to the use of Task Orders to facilitate
services required for the Laney Walker/Bethlehem
Redevelopment Project, there are some service providers that have
been procured through the City’s Purchasing Dept. that may
require contract extensions and renewals based on their
performance and changing project requirements. The day to day
management of the Laney Walker/Bethlehem Redevelopment
Project requires that the Housing and Community Development
Dept. (AHCD) have the ability to make deliberate, but timely,
decisions to keep this project moving. To facilitate the execution
of agreements/contracts/task orders with builders, developers,
architects, etc. that have been approved through the City’s
Purchasing Department, and with acknowledgement by the
appropriate staff of the Procurement Dept., we are proposing the
following Agreement/Contract/Task Order Execution Procedures
be used by the Housing and Community Development Dept. for
the calendar year 2016. The Mayor, City Administrator, and the
Director of AHCD will be given the authorization to execute all
the necessary contracts, agreements, and task orders required to
effectively and efficiently manage the Laney Walker/Bethlehem
Redevelopment Project within the limits of the budget approved
by the URA. All documents will require the signature of all three
parties; * AHCD will provide an annual Financial Report of the
Laney Walker/Bethlehem Redevelopment Project inclusive of
Policy and Procedures, Tax Base Increase Analysis, Laney
Walker/Bethlehem Bond Funding Budget and Budget Breakdown,
and a Summary of Housing Construction Expenditures to the
Commission and the Urban Redevelopment Authority. The annual
report will be due no later than 60 days after December 31st of
each year. Any interim reports that may be requested and supplied
to the URA will also be provided to the Commission. Hyde Park
Drainage Improvement Project Background: On October 18,
2011, the Commission approved the transfer of SPLOST III and
IV funds to the Hyde Park/Wilkerson Gardens Drainage
Improvements Project to fund the design and initial phases of
property appraisals, land acquisition, and resident relocations. The
Housing and Community Development Department, in
conjunction with the City’s Engineering Department, has been
charged with delivering original appraisals (and review appraisals)
to access the current values of all current properties apart of this
project, using certified property appraisals/review appraisals (of
each existing Hyde Park property) to offer the current property
owners a fair and equitable amount for each property in an effort
to reach an agreement on a sales price. Once an agreement has
been met, Housing and Community Development will move to,
Relocate each displaced homeowner/tenant to a replacement
property using the Uniform Relocation Assistance and Real
Cover Memo
Property Acquisition Policies Act of 1970 as a basis. The
appraisal process/services will be managed by the staff of the
Housing and Community Development Department as well.
Additionally, the acquisition process/services will be managed by
the staff of the Engineering Department. For these services, the
Engineering Department will work with current staff to coordinate
and administer acquisition and related activities, within the
guidelines of local, state, federal laws and Augusta-Richmond
County’s policies and procedures. The day to day management of
the Hyde Park Drainage Improvement Project requires that the
Housing and Community Development Dept. (AHCD) have the
ability to make deliberate, but timely, decisions to keep this
project moving. To facilitate the execution of
agreements/contracts, we are proposing the following
Agreement/Contract Execution Procedures for the Housing and
Community Development Dept. for the calendar year 2016: Once
a purchase price (using certified property appraisals/review
appraisals (of each existing Hyde Park property)) to offer the
current property owner a fair and equitable amount has been
offered/accepted by the homeowner and each existing
homeowner/tenant relocated to a replacement property using the
Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 as a basis: · The Mayor, City Administrator,
and the Director of AHCD will be given the authorization to
execute all the necessary contracts, and agreements required to
effectively and efficiently manage the Hyde Park Drainage
Improvement Project. All documents will require the signature of
all three parties; *AHCD will provide an annual Financial Report
of the Hyde Park Drainage Improvement Project inclusive of
Policy and Procedures, Hyde Park Drainage Improvement Project
Budget and Budget Breakdown, and a Summary of Service
(appraisal, acquisition and relocation) Expenditures to the
Commission. The annual report will be due no later than 60 days
after December 31st of each year.
Analysis:The current processes (for Laney Walker/Bethlehem and Hyde
Park) were approved initially by the Augusta Commission in
January 2015 (for program/calendar year 2015) and have worked
well. Thus, we seek your approval to continue in
program/calendar year 2016. Approval of the proposed procedures
will facilitate the redevelopment of the Laney Walker/Bethlehem
neighborhoods in a timely manner that is responsive to market
demands and fully accountable to the City Commission and the
Urban Redevelopment Authority. Finally, as it pertains to the
Hyde Park Drainage Improvement Project, this approval will
facilitate the expenditure of funds in a timely and orderly manner.
Financial Impact:Funds are allocated as funding is made available for projects.
Cover Memo
Alternatives:Approve conditionally, with motion to change some aspect of the
process.
Recommendation:Approve Procedure for Authorization of
Agreements/Contracts/Task Orders for the Laney Walker
Revitalization Project, and the Hyde Park Drainage Improvement
Project for calendar/program year 2016.
Funds are Available
in the Following
Accounts:
Funds being allocated come from each program respective
financial account.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
Accept Grant Award
Department:Richmond County State Court
Department:Richmond County State Court
Caption:Motion to approve acceptance of Governor's Office of Highway
Safety Grant in the amount of $25,000 for the State Court
Accountability Court Program. (Approved by Public Safety
Committee January 12, 2016)
Background:The State Court was awarded this grant in 2012 to assist in the
implementation of its Accountability Court Programs. This grant
was awarded to pay 50% of the Accountability Court Coordinator's
Salary.
Analysis:
Financial Impact:This grant is used to pay for 50% of the Accountability Court
Coordinator's salary through September 30, 2016.
Alternatives:
Recommendation:Approved
Funds are Available
in the Following
Accounts:
This grant pays for 50% of the Accountability Court Coordinator's
salary and the remaining 50% is paid out of the existing State Court
DUI Court budget.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
Accountability Court BJA Grant Award
Department:Richmond County State Accountability Court Programs
Department:Richmond County State Accountability Court Programs
Caption:Motion to approve Grant Award for $50,000 from the Bureau of
Justice Administration for treatment services for DUI court
participants. (Approved by Public Safety Committee January 12,
2016)
Background:This is a 2 year award with $25,000 available each year. This grant
award will be used to allow indigent individuals who qualify for the
DUI court program but cannot afford the treatment cost the
opportunity to participate in the program.
Analysis:
Financial Impact:This grant requires a 25% match which will be paid by the monthly
participant court fees paid to the program.
Alternatives:
Recommendation:Approve
Funds are Available
in the Following
Accounts:
Funds are available in the State Court Accountability Court grant
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
Community Foundation Grant Award
Department:Accountability Court
Department:Accountability Court
Caption:Motion to approve Grant Award from the Community Foundation
of the CSRA for $15,000 to assist participants in our DUI court
who are indigent and cannot afford substance abuse treatment.
(Approved by Public Safety Committee January 12, 2016)
Background:This is a 12 month grant that will be used to allow those
participants in our DUI court who have a financial hardship and
cannot afford substance abuse treatment which is a requirement of
participation in the Accountability Court Program.
Analysis:
Financial Impact:This grant requires no match.
Alternatives:
Recommendation:Approve
Funds are Available
in the Following
Accounts:
Funds are available in the State Court Accountability Court
Budget.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
Motion to Approve Grant-Based Contract for Drug Court
Department:Superior Court
Department:Superior Court
Caption:Motion to approve Grant-Based Contract for Drug Court.
(Approved by Public Safety Committee January 12, 2016)
Background:(We are simply replacing the current case manager, who
is separating from our department, effective 12/10/15) From Oct.
6, 2015 Commission Meeting Agenda: "Our Accountability
Court lost its contract case manager early this year, due to changes
in personnel. Since then, our Coordinator and one of our Judicial
Case Managers have been forced to take on the additional
workload. Now that we have a new grant in place, effective July
1st, 2015, we are looking to add that contracted position back to
relieve our government employees from some of the workload, as
well as streamline processes for more effective functioning of the
Court. The new case management agreement will run annually
and concurrently with this and future grants. The position will
allow for a central point of data entry and information gathering
for our Drug Court program for the entire Augusta Judicial
Circuit."
Analysis:
Financial Impact:Contractor would be paid mostly from state grand funds (90%),
with the remaining 10% match coming from Drug Court
Participant fees and the salary the we pay our Accountability
Courts Coordinator.
Alternatives:
Recommendation:Approve
Funds are Available
in the Following State Adult Felony Drug Court Grant (Grant # J168004); Org Key
Cover Memo
Accounts:220022621
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
2015 - Engineering Work Detail Van
Department:Finance Department - Fleet Management Division
Department:Finance Department - Fleet Management Division
Caption:Motion to approve Fleet Management's request to replace 1-E350
work detail van for Augusta Engineering Department-
Maintenance Division. (Approved by Finance Committee
January 12, 2016)
Background:This is van was approved for replacement in July 2015 by the
Commission. The order was placed with Bobby Jones Ford on 6
August, however Ford Motor Company discontinued government
pricing for 2015 vans and the order was canceled. The older
vehicle is: 960642- a 1997 Ford E350 work detail van with
124,676 that was approved in July 2015 by the Commission, a
purchase order issued and vehicle ordered. Shortly after the order
to Bobby Jones Ford the manufacturer stopped receiving
orders. Augusta’s order was not processed. The vehicle
evaluation and bid tab sheet are attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for the full size vans and vendor
response was as follows: Bid 15-215 for Full size Van: Allan
Vigil Ford = $35,960.00 each; Wade Ford = $35,750.00 each.
Financial Impact:One Ford E350 work detail van at $35,750.00. The funds will be
provided by the 2015 City Capital outlay account.
Alternatives:(1) Approve the request; (2) Do not approve the request.
Recommendation:Approve the purchase of one work detail van and declare the
replaced vehicle as surplus and available for auction
Funds are Available
in the Following
Accounts:
2015 Capital Outlay: 272-01-6440/54-22110 Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
2015 - Utilities Admin/Eng Veh
Department:Finance Fleet Management
Department:Finance Fleet Management
Caption:Motion to approve the request from the Augusta Utilities
Department – Administration Division for the purchase of
one Ford Explorer for their division at a cost of $27,579 as a
replacement for a vehicle that was reassigned to the Water Quality
- Laboratory after their vehicle was totaled in a vehicle
accident. (Approved by Finance Committee January 12,
2016)
Background:Augusta Utilities Department – Administration Division would
like to request the purchase of one Ford Explorer to replace a
vehicle that was transferred to their laboratory group. The
laboratory group’s explorer was declared as a total loss, by Risk
Management, from a vehicle accident and the Administration
group had transferred an explorer to cover the loss. The proposed
vehicle bid tab sheet is attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for these vehicles and the results are
as follows: Bid 15-182 (Midsize SUV): Allan Vigil Ford-
$27,579.00 each; Bobby Jones Ford = $28,804.00 each NOTE:
Bobby Jones Ford was offered the opportunity to match the lowest
non-local bid utilizing the Local Vendor Preference Option but
declined the opportunity. See attachment.
Financial Impact:One Ford Explorer @ $27,579.00. The vehicle will be purchased
through the GMA lease program for 36 months with 3 annual
payments of $9,193.00 each.
Alternatives:(1) Approve the request, (2) Disapprove the request.
Recommendation:Approve the purchase of the Vehicle at $27,597.00.
Cover Memo
Funds are Available
in the Following
Accounts:
Georgia Municipal Lease program (GMA) 631-00-0000/11.19114
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
2015 - Utilities Fort Gordon Request
Department:Finance Department - Fleet Mangement Division
Department:Finance Department - Fleet Mangement Division
Caption:Motion to approve the Augusta Utilities Department – Fort
Gordon Division request to purchase two vehicles for their
division, a Ford Explorer and an F-350 Utility Body Pick Up
Truck. (Bid Item 15-182) (Approved by Finance Committee
January 12, 2016)
Background:Augusta Utilities Department – Fort Gordon Division would like
to request the purchase of two vehicles – one Ford Explorer for
new personnel and inspectors; and one F350 utility body work
truck to their fleet for the new re-use water project. The proposed
vehicle bid tab sheets are attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for these vehicles and the results are
as follows: Bid 15-182 (Midsize SUV): Allan Vigil Ford-
$27,579.00 each; Bobby Jones Ford = $28,804.00 each NOTE:
Bobby Jones Ford was offered the opportunity to match the lowest
non-local bid utilizing the Local Vendor Preference Option but
declined the opportunity. See attachment. Bid 15-163 (10,000
GVW Truck): Allan Vigil Ford = $46,136.00 each; Auto Nation
Company = Non-Compliant bid; Bobby Jones Ford = $40,874.00
each.
Financial Impact:One Ford Explorer @ $27,579.00 each, and one F350 utility body
truck @ $40,874.00 each for a total of $68,453.00. The vehicles
will be purchased through the GMA lease program for 36 months.
Alternatives:(1) Approve the request; (2) Do not approve the request (3)
Approve the request in part.
Recommendation:Recommend approval for the purchase of one Ford Explorer and
one F-350 with Utility Body for the Augusta Utilities Department.Cover Memo
Funds are Available
in the Following
Accounts:
Georgia Municipal Association Lease Pool (GMA) 631-00-
0000/11.19114
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation To Bid
Sealed bids will be received at this office until Friday June 19, 2015 at 11:00 a.m. for furnishing:
Bid Item 15-182 Mid-Size Sport Utility Vehicle for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid.
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street
– Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices
of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706-821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June
5, 2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 14, 21, 28, June 4, 2015
Metro Courier May 20, 2015
Revised: 1/8/2015
Vendors ALLAN VIGIL FORD
6790 MT. ZION BLVD.
MORROW, GA 30260
BOBBY JONES
FORD
3480
WRIGHTSBORO
RD
AUGUSTA, GA
30909
5.00 VEHICLE REQUIREMENTS COST COST
5.02 Sport utility vehicle 4 wheel
drive, 4 door design $26,794.00 $28,098.00
5.09 All weather floor mats $70.00 $66.00
6.01 Fire extinguisher $65.00 $50.00
6.02 Outlet receptacle $70.00 $60.00
6.03 Spotlight $90.00 $85.00
6.06 Window tint $125.00 $125.00
7.06 Backup alarm $90.00 $70.00
7.07 Magnetic strobe light $275.00 $250.00
Year 2016 2016
Make FORD FORD
Model EXPLORER EXPLORER
Approximate Delivery Time 10 - 12 WEEKS Approx 120
DAYS
Bid #15-182
Mid-Size Sport Utility Vehicle
for Augusta, Georgia - Fleet
Management
Bid Opening Date: Friday June 19,
2015 at 11:00 a.m.
Total Number Specifications Mailed Out: 21
Total Number Specifications Download (Demandstar): 4
Total Electronic Notifications (Demandstar): 83
Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE
Total packages submitted: 2
Total Noncompliant: 0
6.00 OUTFITTER’S SPECIALTY ITEMS:
OPTIONAL ITEMS:
7.00 ALERT WARNING SYSTEMS:
Page 1 of 1
Commission Meeting Agenda
1/19/2016 2:00 PM
Commerical Property Insurance Renewal 2016
Department:Finance/Risk Management Division
Department:Finance/Risk Management Division
Caption:Motion to approve property insurance coverage for 2016 offered
through Affiliated FM, current carrier, for a premium of $408,000
for full blanket coverage and limited flood coverage in flood
prone areas. (Approved by Finance Committee January 12,
2016)
Background:Dawson & Taylor Insurance seeks annual quotes from the
insurance market for “all risk” coverage on buildings and
contents. Quotes are obtained from only carriers with an A or
better rating. There were 5 companies which responded with
quotes or declinations to quote. Affiliated FM was the low bidder
and is providing greater coverage for the exposure. Current
coverage carries a $50,000 deductible per occurrence except for
flood and earthquake. Please see attachments for quote summary
and list of declinations. Insurers providing coverage quotes were
Affiliated FM Insurance, Travelers Insurance, Great American,
Fireman’s Fund, and Chubb. Eight insurers either did not qualify
or declined to quote coverage for various reasons.
Analysis:
Financial Impact:A premium for blanket coverage is being offered on total property
values of $764,744,627, for $408,000 with a $50,000 deductible.
With the additional property value increase (TIV), Total Insured
Value, this equates to a premium reduction of approximately 6%,
$26,000 from the 2015 premium. The quote from Affiliated FM,
like last year included the change in flood coverage for properties
located in flood plains, considered “Tier I”. Those properties are
covered up to $5,000,000/occurrence with a $500,000 deductible.
The change in flood coverage which occurred in 2012 was due to
the action of the Corps of Engineers’ rating the levee as
“unacceptable” in 2010. This rating not only affected county
property but private property in flood prone areas as well. Cover Memo
Alternatives:1. Drop coverage and retain risk, 2. Reduce premiums by only
insuring those properties representing the largest losses should an
event damage these structures (Municipal Building, Law
Enforcement Center, Judicial Center, RCCI, etc.)
Recommendation:Approve insurance coverage for 2016 through Affiliated FM for
premium of $408,000 which includes flood coverage. Effective
date of coverage is February 1, 2016 through February 1, 2017.
Funds are Available
in the Following
Accounts:
611-01-5212 Risk Management General Insurance Account
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
AfM
INSURANCE PROPOSAL for Augusta Richmond County
To: Mike Taylor From: Christopher W. Kemple
A. POLICY Ttr',RM:
0 I -February-2O I 6 to 0l -February -2017
B. NAMED INSURED:
Augusta Richmond County, and its wholly or majority owned subsidiaries and any interest which may now exist or
hereinafter be created or acquired which are owned, conholled or operated by any one or more ofthose named insureds.
C. BOIJqTJTIMIL
This Company's total limit of liability, including any insured Business Intemrption loss, will not exceed the policy Limit
of $500,000,000 as a result of any one occurrence subject to the respective sub-limits of liability shown elsewheie in
this policy.
D. POLICY TERRITORY:
Coverage provided by this policy is limited to prope{y while located within: the fifty (50) United States; Dishict of
Columbia; Commonwealth of Puerto Rico; U.S. Virgin Islands; and Canada.
INSITR A NCT', PROVITTT'N:
This Policy covers prop€rty, as desoribed in this Policy, against ALL RISKS OF PHYSICAL LOSS OR DAMAGE,
except as hereinafter excluded, on Real Property, Personal Property, Extra Expense, while located as follows:
As per schedule on file electronically received on l9-November-2015, except for the locations specifically
scheduled in Item 2 below.
This Policy covers property, as described in this Policy, against ALL RISKS OF PHYSICAL LOSS OR DAMAGE,
except as hereinafter excluded, not to exceed the limits of liability specified for the coverages indicated, while
located as follows:
Location Schedule Limits of Liabili8
Phinezy House Incls Bldg G, 3405 Mike Padgett Highway, Augusta, GA, 30906, Index No. 001434.49
E.
1.
Real Property
Personal Property
Extra Expense
Ezekiel House, 1850 Broad Street, Augustq GA, 30904
Real Property
Personal Properly
Extra Expense
Page I of8
s714,301
$144,361
Not Covered
$378,731
Not Covered
Not Covered
Date: 09 Dec 2015
Residence, 2854 Pineview Road, Augusta, GA, 30909
Real Property
Personal Property
Extra Expense
,4fM
$135,000
Not Covered
Not Covered
F. SUB-LIMITS:
unless otherwise stated below or elsewhere in this Policy, the following sub-limits of liability, including any insuredBusiness Intem-rption loss, will be the maximum payable and will apptf on a per occurrence basis.
The sub-limits stated below or elsewhere in this Policy are part of and not in addition to the policy Limit.
when a limit of liability applies to a location or property, such limit of liability will be the maximum amount payable forall loss or damage.
There shall be no liability under this Policy when "NoT COVERED,, is shown as a sublimit.
l' $100,000,000 Earth Movement annual aggregate for all coverages provided, and is the maximum amountpayable for all loss or damage caused by or resultiig from Eart'h Movement in anyoccurrence, not to exceed:
$50,000 Earth Movement annual aggregate as respects Errors & omissions, off-premises ServiceIntemrption, Unnamed Locations and Supply Chain combined.
2' $50,000'000 Flood annual aggregate-for all coverages provided, and is the maximum amount payable forall loss or damage caused by or resulting from Flood in any occurrence, not to exceed:
$5,000,000 Flood annual aggregate for all coverages provided combined for ,,Tier I Flood prone
Locations" per section H. special rerms and conditions of Form s-l
$50'000 Flood annual aggregate as respects Errors & omissions, off-premises Service Intemrption,Unnamed Locations and Supply Chain combined.
3. $30,000,000 All coverages provided at Fort Gordon Water System
Additional Prooe4v Damaeg Coveraee
$2,500,000 Accounts Receivable$250,000 Arson or Theft Reward
Policy Limit Brands and Labels$100,000 Change of Temperature
Policy Limit Control of Damaged properfy
$4,000,000 Data, programs or Software
Policy Limit Debris RemovalPolicyLimit DecontaminationCosts
$100,000 Deferredpayment
Policy Limit Demolition and Increased cost of construction$10,000,000 Errors and Omissions
$1,000,000 ExpeditingExpenses
$500,000 Fine Arts
$100,000 Green Coverage not to exceed 25oh of theamount ofthe property damage loss$50,000 Land and Water Clean Up Expense annual aggregate$500,000 Locks and Keys$250,000 Money and Securities
$10,000,000 NewlyAcquiredproperty
Page 2 of8
$1,000,000
$250,000
Policy Limit
Policy Limit
$100,000
$100,000
$100,000
$100,000
$500,000
$5,000,000
$2,000,000
Business Interruption Coverage
NOT COVERED Gross Earnings
NOT COVERED Gross Profits
NOT COVERED Rental Income
$5,000,000 ExtraExpense
Business Interruption Coverage Extensions
NOT COVERED
30 Days
NOT COVERED
NOT COVERED
NOT COVERED
NOT COVERED
NOT COVERED
NOT COVERED
NOT COVERED
NOT COVERED
NOT COVERED
NOT COVERED
$100,000
NOT COVERED
Athaction Property
Civil or Military Authority
Computer Systems Non-Physical Damage annual aggregate
Contractual Penalties
Crisis Management
Extended Period of Liability
Ingress/Egress
Leasehold Interest
Logistics Extra Cost
Off-Premises Service Intenuption - Business Intemrption not to exceed $50,000 for voice,
data, and video services
Protection and Preservation of Property - Business Interruption
Research and Development
Soft Costs
Supply Chain
G. DEIIUCTIBLE AMOI]NT:
This Company will not be liable for loss or damage, including any insured Business Intemrption loss, in any one
occurrence until the amount of loss or damage exceeds the deductible amount shown below and then this Company will
only be liable for its share of the loss or damage in excess of the deductible amount. If two or more deductibles apply to
a single occurrence, then no more than the largest deductible amount will apply. However, this Policy allows for the
application ofseparate and distinct deductibles and deductibles for specific loss or damage as shown below.
Page 3 of8
A{N
off-Premises service Intemrption - Property Damage not to exceed $50,000 for voice, data,
and video services
Professional Fees
Property Removed from a Location
Protection and Preservation ofProperty - Property Damage not to exceed $250,000 for
security costs
Tax Treatment
Tenants Legal Liability
Terrorism coverage and the Supplemental United States certified Act ofTenorism
EndorsementA. United States Certified Act of Tenorism coverageB. Tenorism Coverage for Locations Outside of the United States annual aggregate
but not to exceed $100,000 annual aggregate for Property Removed from a
Location, Unnamed Locations and Flood
Transit not to exceed $250,000 for Business Interruption
Unnamed Locations
Valuable Papers and Records
AfM
The following deductible amounts shall apply per occurrence, unless otherwise stated, for insured loss or damage under
this Policy:
l. $100,000 Earthquake (per location for all coverages provided).
2. Flood (per occurrence for each location for all ooverages provided).
A. $100,000 at each location
Except:
B. $500,000 at "Tier I Flood Prone Locations" per Section H. Special Terms and Conditions of Form S-1, applying
separately to each location.
3. OffPremises Service Intemrption Waiting Period:
A. Properly Damage: $50,000
B. Business Interruption Waiting Period:
The Company will not be liable for business intemrption loss unless the period of liability exceeds 48 hours. Should
the period of liability exceed this time period, the loss will be calculated beginning from the time of loss, and will
not include this waiting period.
4. Data, Programs, or Software Deductible:
In the event of loss or damage to Dat4 Programs, or Software insured by this Policy caused by the malicious
introduction ofa machine code or instruction, no coverage is provided unless the period ofliability exceeds 48 hours
beginning from the time of insured loss or damage. The company's liability commences only after, and does not
include, the waiting period specified.
If the period of liability exceeds 48 hours, the insured loss or damage will be calculated based upon the amount of
such loss in excess of the waiting period, subject to a minimum deductible of $50,000 combined for all coverages.
Any period in which business operations or services would have not been maintained, or any period in which goods
would have not been produced will not be included as part of or serve to reduce the effect of any waiting period.
5. $1,000 Fine Arts, Valuable Papers.
6. $250,000 All Other Losses at Fort Gordon Water System.
7. $50,000 All Other Losses.
H. SPECIAL TERMS ANT} CONUTIONS:
l. PronertvExclusion
PROPERTY EXCLUDED is amended to include:
Personal Property, including Valuable Papers and Records, at the following locations:
Appleby Branch, 2260 W alton Way, Augusta, G A, 30904-4302
Page 4 of8
Municipal Complex lPlanningl Zone
Adult Probation House
Magnolia Cemetery
Carpentry Shop
Riverfront
Traffic & Engineering Field
BluffLock & Dam
May Park
Eastview Park, Eastview Community Center
Dyess Park
OId Government House
Police Dept/CourUGarage
Boat House Communify Center
Transfer Station
Main Library (New 2010)
Antique Mall
Augusta Judicial Center
Chamber of Commerce
Convention Center/Tee Center / Reynolds Street
Parking Deck
Radisson Conference Center / Parking Deck
Lift Stations (various locations)
County Water System (various locations)
5. Actual Cash Value Valuation - PRO lE (4/15)
LOSS ADruSTMENT AND SETTLEMENT, VALUATION, item l. is amendedto:
l) Adjustment of physical loss to property will be determined based on the lesser of the following unless stated
otherwise below or elsewhere in this Policy:
a) The actual cash value;
b) The cost to repair;
c) The cost to rebuild or replace on the same site with new materials of like size, kind and quality;
d) The cost to rebuild, repair or replace on the same or another site, but not to exceed the size and operating
capacity that existed on the date ofloss.
Applying to the following described location(s):
3405 Mike Padgett Highway (Old Savannah Road), Augusta, GA
2854 Pineview Road, Augusta, GA
1850 Broad Street, Augusta, GA
6. Notice of Cancellation/l{on-Renewal - PRO 53 (4/15)
The time required by the Company for mailing or delivering notice of cancellation or non-renewal ofthis policy to
thE FiTSt NAMCd INSUTEd AS ShOWN iN GENERAL CONDITIONS, CANCELLATIONAION-RENEWAL, iS
extended from 60 days to 90, except the notice for non-payment ofpremium remains at ten (10) days.
Page 6 of8
,4{M
525 Telfair Street, Augusta, GA 30901-5867
40 1 Hale Street, Augusta, GA 30901 -2426
7023rd Street, Augusta, GA 30901-2594
1157 5th Street, August4 GA 30901-2420
5th & Reynolds, Augusta, GA 30901
328 Riverfront Drive, Augusta, GA 30901-1961
Lock & Dam Road, Augusta, GA 30906
4th St & Walton Way, Augusta, GA 30901
644 Aiken Street, Augusta, GA 30901-2068
902 James Brown Boulevard, Augusta, GA3090l-2924
432Telfair Street, Augusta, GA 30901-2452
9th Street & Reynolds Street, Augusta, GA 30901
Riverfront Drive, Augusta, GA 30901
Broad Sheet, Augusta, GA 30906
825 Telfair Street, Augusta, GA 30901-2209
Reynolds Street, Augusta, GA 30901-1429
735 James Brown Boulevard, Augusta, GA 30901
600 Broad Street, Augusta, GA 30901
901/902 Reynolds Street, Augusta, GA 30901
Two l0th Street, Augusta, GA,30901
,4rfifi
7. United States Certified Act of Terrorism 2015
As respects the United States, its territories and possessions and the Commonwealth of Puerto Rico, the definition of
terrorism contained in DEFINITIONS is declared null and void and it is agreed that an event defined as a Certified
Act of Terrorism under the terms of the SUPPLEMENTAL UNITED STATES CERTIFIED ACT oF
TERRORISM ENDORSEMENT attached to this policy shall be considered terrorism within the terms ofthis
policy. Notwithstanding anything contained in this policy to the contrary, this policy provides coverage for direct
physical loss or damage to insured property and any resulting Business Intemrption loss, as provided in the policy,
caused by or resulting from a Certified Act of Terrorism only to the extent coverage is provided under the terms and
conditions ofthe SUPPLEMENTAL UNITED STATES CERTIFIED ACT OF TERRORISM ENDORSEMENT
attached to this policy. Any difference in limit between loss recoverable under the SUPPLEMENTAL UNITED
STATES CERTIFIED ACT OF TERRORISM ENDORSEMENT and this policy is not recoverable under this
policy.
Page 7 of8
,4rfi#
Wallace Branch, 1237 Laney Walker Boulevard, Augusta, GA,3OgOl-2770
Friedman Library, 1447 Jackson Road, Augustas GA,30909-216g
Main Library (New 2010), 825 Telfair Street, Augusta, GA, 30g}l_220gMain Library (old structure), 902 Greene Street, Augusta, GA, 30901
Maxwell Library,1927 Lumpkin Road, August4 GA, 30906
2. Pronertv Exclusion
PROPERTY EXCLUDED is amended to include:
Real and Personal Property at Fort Gordon, other than piping, pumps, equipment associated with the Fort GordonWater System.
Transmission and Qistribution Svstems Exclusion - pRO 132 (04/15)
PROPERTY EXCLUDED is amended to include:
Transmission and distribution systems, including poles, towers and fixtures, overhead conductors and devices,underground or underwaterconduit, underground or underwater conductors and devices, line hansformers, service
meters, street lighting and signal systems.
This exclusion does not apply to underground piping for the Fort Gordon water System.
Tier I Flood Pronq Locations
Tier I Flood Prone Locations are as follows:
Main Library 902 Greene Street, Augusta, GA 30901
Broad Street Park & Maintenance 1568 Broad street, Augusta, GA 30904
Municipal complex/Ir4unicipal Bldg/IT/Print shop 530 Greene sheet, Augusta, GA 30901
Dept of child & Family Services 520 Fenwick Street, Augusta, GA 30901
Fort Discovery/Parking Deck port Royal, Augusta, GA 3091I
J.
4.
Municipal Parking Garage
Law Enforcement Center
Sheriff Office Administration and Garage
Waste Water Treatment Plant
9l I Emergency Center
Polling Station #6
Engine Company #12
Engine Company #19
Engine Company #5
Engine Company #l
Engine Company #3
Engine Company #l
Fulcher Bldgs (004)
Hyde Park
Fulcher Bldgs (001 &002)
Fulcher Bldgs (003)
Marina
Page 5 of8
850 Ellis Street, Augusta, GA 30901
401 Walton Way, August4 GA 30901
400 & 402 Walton Way, Augusta, GA 30901
1820 Doug Barnard Parkway, Augusta, GA 30906
91 I 4th Street, Augusta, GA 30901 -2406
4th & Watkins, August4 GA 30906
5098 Mike Padgett Highway, Augusta, GA 30906
635 Sand Bar Ferry Road, Augusta, GA 30901-1941
1920 Martin Luther King Jr, Augusta, GA 30901-4034
302 Watkins Street, Augusta, GA 30901-5805
1099 Reynolds Street, Augusta, GA 30901-1 105
#l Broad Street, Augusta, GA 30906
507 l/2 Telfair Street, Augusta, GA 30901
2020 Leona Stroet, Augusta, GA 30901-3838
520 Greene Street, Augusta, GA 30901-1404
505 Telfair Street, Augusta, GA 30901-2309
Riverfront, Augusta, GA 30901
A{NI
I. INTltrv OF.I'ORMS:
The following forms are made part ofthis policy:
Tifle Form No. Edition
Declarations Page pRO DEC 4lOO (04/tS)
Declarations pRO S-l 4100 (04/15)
All Risk Coverage pRO AR 4100 (04/15)
Supplemental United States Certified Act of Terrorism 7312 (l/15)Endorsement
Georgia State Amendatory Endorsement AFM23?6 (04/15)
Total Premium including the United States Certified Act of Tenorism coverage: $405,000
Total Premium for the United States Certified Act of Tenorism: g12,000
If the option to purchase coverage for the United States Certified Act of Terrorism is elected, the Additional property
Damage Coverage Sub-Limit for Terrorism Coverage part A. will be amended to A. $500,0d0,000
Engineering Fees: $ 15,000
Applicable stete taxes' surcharges and fees are not included in this proposat. Applicable state taxes, surchargesand fees will be added to the invoice.
Any variations between this proposal letter and Affiliated FM forms versus yogr application are not provided.
This proposal expires February 1,2016.
Page 8 of8
POLICYHOLDER DISCLOSURE
NOTICE OF TERRORISM INSURANCE COVERAGE
Insured Name: Augusta Richmond County Date: 1219/2015
Account Number: 66650
Insurer Name: Affiliated FM Insurance Company
The Terrorism Risk Insurance Act of 2002, as amended and extended in 2005, 2007 and again in 2015, gives
you the right as part ofyour property insurance program to elect or reject insurance coverage for locations
within the United States or any territory or possession of the United States for losses arising out of acts of
terrorism, as defined and certified in accordance with the provisions of the act.
YOU SHOULD KNOW THAT WHERE COVERAGE IS PROVIDED FOR LOSSES RESULTING FROM
CERTIFIED ACTS OF TERRRORISM, SUCH LOSSES MAY BE PARTIALLY REIMBURSED BY THE
UNITED STATES GOVERNMENT UNDER A FORMULA ESTABLISHED BY FEDERAL LAW.
UNDER THIS FORMULA, THE UNITED STATES GOVERNMENT GENERALLY PAYS 85% (AND
BEGINNING ON JANUARY 1, 2016, SHALL THEN DECREASE BY I PERCENTAGE POINT PER
CALENDAR YEAR UNTIL EQUAL TO 80 PERCENT) OF COVERED TERRORISM LOSSES
EXCEEDING A STATUTORILY ESTABLISHED DEDUCTIBLE PAID BY THE INSURER
REFERENCED ABOVE. ALSO, THERE IS A $IOO,OOO,OOO,OOO CAP ON THE F'EDERAL AND
INSURER SHARE OF LIABILITY STATING THAT IF THE AGGREGATE INSI]RED LOSSES
EXCEED $1OO,OOO,OOO,OOO DURING ANY CALENDAR YEA& NEITHER THE UNITED STATES
GOVERNMENT NOR AT{Y INSI]RER THAT HAS MET ITS INSURER DEDUCTIBLE SHALL
MAKE PAYMENT OR BE LIABLE FOR AI{Y PORTION OF THE AMOUNT OF SUCH LOSSES
THAT EXCEED $IOO,OOO,OOO,OOO. THE PREMIUM CHARGED FOR THIS COVERAGE IS PROVIDED
BELOW AND DOES NOT INCLUDE ANY CHARGES FOR THE PORTION OF LOSS COVERED BY
THE FEDERAL GOVERNMENT UNDER TI{E ACT.
ACCEPTANCE OR REJECTION OF TERRORISM INSURANCE COVERAGE: UNDER FEDERAL
LAW, YOU HAVE THE RIGHT TO ACCEPT OR REJECT THIS OFFER OF COVERAGE FOR
TERRORIST ACTS COVERED BY THE ACT AS PART OF YOI.]R PROPERTY INSURANCE
PROGRAM. IF WE DO NOT RECEIVE THIS SIGNED DISCLOSURE FORM PRIOR TO THE POLICY
EFFECTIVEDATE OF February I,20I6,THENYOURPOLICY WIL REFLECTYOURDECISIONNOT
TO PURCHASE THE TERRORISM COVERAGE PROVIDED BY THE ACT.
I hereby elect to purchase coverage for terrorist acts covered by the act for an annual premium of
USD $12,000. This premium does not include applicable taxes or surcharges.
I hereby decline this offer ofcoverage forterrorist acts covered by the act.
Policyholder/Applicant Signature
Datc
Policyholder/Applicant Name
Edition January, 2015
Augusta Richmond County
Marketing Summary
Prepared by Dawson, Taylor & Company
Coveroge & Premium Comparison
Boiler & Machinery 5764,744,627 lncluded
Affiliated FM
Flood
Flood Tier 1
Earthquake
Terrorism
Optional Flood
s50,000 Deductible
$764,744,627 S393,ooo Full Blanket
S50,ooo,ooo !ncluded
S5,ooo,o00 lncluded
s100,000,000 lncluded with s100,000 deductible
St2,ooo
lncreased options available for Tier 1 Locations
Travelers 5764,744,G27 Sqgs,tzl Limited Blanket
Boiler & Machinery 5100,000,000 lncluded
Flood SO Not Available
Earthquake 550,000,000 lncluded
Terrorism St0,00O
NOTE:
Earthquake Deductible S100,000
Augusta Richmond County
Marketing Summary
Prepared by Dawson, Taylor & Company
Coveroge & Premium Comporison
Ss0,000 Deductible
Great American
Boiler & Machinery
Flood
Flood Tier L
Earthquake
Terrorism
Earthquake & Flood Deductible
Firemans Fund
Boiler & Machinery
**Flood
Flood Tier L
Earthquake
Terrorism
**Earthquake & Flood Deductible
Chubb
Boiler & Machinery
**Flood
Flood Tier L
Earthquake
Terrorism
Total Each Occurrence
Sso3,t7o Blanket
Included
!ncluded
Tier 1 Locations
lncluded with S100,000 deductible
S5,ooo
Stoo,ooo
5+90,956 Limited Blanket
lncluded
Not available
lncluded
Sto,soo
Stoo,ooo
5q'z,2t8 Blanket
lncluded
!ncluded
Not Available
Included
S8,5oo
s+00,000
Stoo,ooo
$764,744,627
S25,ooo,ooo
S25,ooo,ooo
Sl,ooo,ooo
Sz5,ooo,ooo
SToo,ooo,ooo
Sloo,ooo,ooo
S5o,ooo,ooo
So
S5o,ooo,ooo
5764,744,627
Sloo,ooo,ooo
S5o,ooo,ooo
5o
55o,ooo,ooo
**Earthquake & Flood Deductible
**Very Restrictive (No Tier I offered)
Augusta Richmond County
Marketing Declinations
Prepared by Dawson, Taylor & Company
1,. Philadelphia Limit Too Large
2. Scinnerer/CNA No Market for Municipality - Pricing
3. Lexington (AlG) Excessive Rate (Non Admitted in Georgia)
4. Liberty Mutual No Market - waiting
5. Great American Declined due to Corp. of Engineers Determination
6. Chubb Declined due to Corp. of Engineers Determination
7. Alliant Declined due to Rates/Capacity
8. Hartford Declined due to Rates/Capacity
Commission Meeting Agenda
1/19/2016 2:00 PM
Atlanta Gas Light Easement Deed for Gas Regulator Station
Department:Augusta Utilities Department
Department:Augusta Utilities Department
Caption:Motion to approve an Easement Deed to Atlanta Gas Light for a
Gas Regulator Station.(Approved by Engineering Services
Committee January 12, 2016) .
Background:On June 30, 2014, Augusta granted an easement, to Atlanta Gas
Light (AGL), for a Regulator Station, on its’ property at the Max
N. Hicks WTP. When AGL began installation of the regulator,
they discovered that they were too near the FAA cable that runs
on the site. AGL is requesting an additional easement, so that
they can set the regulator further away, from the FAA cable.
Analysis:The requested additional easement is small, consisting of an area
of 375 square feet. The area is near the Tobacco Road right-of-
way and abuts the Georgia Power Easement. It is in an area that is
not needed, for the operations of the Hicks Plant.
Financial Impact:None
Alternatives:Disapprove the additional easement to Atlanta Gas Light.
Recommendation:Approve the additional easement to Atlanta Gas Light.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
EASEMENT DEED FOR GAS REGULATOR STATION
PARCEL IDENTIFICATION NUIUBER: 1 57-0-01 8-06-0 ADDRESS: 17 25 TObACCO ROAd
TH1SlNDENTUREmadeandenteredintothis-dayof-2015,betwettn
Augusta, Georgia, a political subdivision under the laws of Georgia, hereinafter refened to ls
AUGUSTA, and ATLANTA GAS LIGHT, hereinafter referred to as AGL;
WITNESSETH, that AUGUSTA, for and in consideration of thc sum of ONE DOLL/)'R
($1.00) in hand and truly paid by AGL at and before the sealing and dclivery of these presen':s,
ind other valuable coniideration, thc receipt whereof is hereby acknowledged, has grantlid,
brrgained, sold, conveyed and confirmed, and by these presents does grant, bargain, s,itll,
coniey and confirm unio AGL, its successors and assigns, an easement over a strip of larrd
containing 375 Square Feet, as rhown on EXHIBIT "A", prepared by Phoenix Consultittg
Scryice, lnc., dated Apnl 27,2015, attached hereto and made a part hereof, and to whifi
rcference is made for a more accurate and complete description of the metes, bounds a ld
courses.
This easement is in addition to the easement granted to Atlanta Gas Light, on June ii,O,
2014, which deed is recorded in the records of the Clerk of Superior Gourt of Richmond Courtly,
Gcorgia, in Realty Book 1445, Pagcs 1801-1802, and is granted together with the right of
ingreis and egresi thereto, as long is such ingress and egress bc outside of any fenced and/or
galcd area(s) of tfre Max N. Hicfs WTP property and in no way pose a threat to the security a td
iafety of same. Should a time comc, when AUGUSTA determines that it is necessary for t,re
ingreis and egress route to be changed, it will notify AGL thirty (30) days prior to such chant:le.
AGL shall have no right to protest such determination.
PURPOSE
Also granted to AGL is the right to construct, install, maintain, inspect, operate, repiirir,
rcplace, change, or remove a gas rigulator station, or stations, including regulators, heaterrs,
pipcline gate vLke, or valves, witn eny by-passes, cross-overs, scrapcr traps, gas main or milin
inO otne? appurtenances and equipmeni used in connection therewith or incidental hereto, or
any part thereof within the easement as shown on EXHIBIT 'A."
REVERSION
AUGUSTA grants this easement with the understanding that should AGL, for ttny
reason, abandon said easement, or cease to use said easement for the herein stated purposrrs,
said easement shall immediately revert to AUGUSTA.
INpEMNtFTCATTON
AUGUSTA grants this easement with the understanding that AGL agrees hereby to
indemnify, save and hold AUGUSTA harmless from and against any and all claims, or le1lal
actions, arising out of, or in any way connecled with, the use by AGL, its. representative r,
agents,'or inviiees of the herein easement. AGL agrees to indemnify, save and hold AUGUSI'A
hirmless from any and all harm that may arise from, or be caused by, its occupancy r)r
activities, on said easement.
TO HAVE AND TO HOLD thc aforesaid rights, ways, eascments, privileges at'rd
appurtcnances unto AGL, in perpetuity.
lN WITNESS WHEREOF, AUGUSTA has set its hand and scll, thc day and year fit'st
abovo written.
Signod, Sealed and Delivered in thc prproncc of:
AUGUSTA, GEORGIA
By:
Hardie Davis, Jr,
As its Mayor
Attest:
Clerk of Commission
(sEAL)
WTNESS
NOTARY PUBLIC
Rlctmond County, Gcorgia
My Commisrion Expires:
(Noary Seal)
lN WITNESS WHEREOF, ATLANTA GAS LIGHT, the un_dersigned has hereunto sct,
his, her, their, hand and seal this 5 day of n { /'6ts.
Signed, sealed and delivered
t*a
My Commission Expires:
(NOTARY SEAL)
ATLANTA GAS LIGHT COMPANY
Title: Vice President of Operations_.-
in the presenqe of:
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Commission Meeting Agenda
1/19/2016 2:00 PM
Belair Road Improvements- Contract Award
Department:Engineering Department
Department:Engineering Department
Caption:Motion to approve award of Construction Contract to Blair
Construction in the amount of $5,938,494.60 for Belair Road
Improvement Project as requested by AED. Award is contingent
upon receipt of signed contracts and proper bonds as requested by
AED. (Bid Item 15-196) (Approved by Engineering Services
Committee January 12, 2016)
Background:Belair Road Improvements project is an approved SPLOST
project. This project consists of intersection improvements, Traffic
Signal Improvements, adding turn lanes, drainage improvements,
Curb & Gutter and sidewalks along Belair Road between Jimmie
Dyess Parkway and Wrightsboro Road.
Analysis:Bids were received on November 5, 2015 with Blair Construction
being the low bidder. The bid results are as follow:
CONTRACTORS BID 1. Blair Construction $5,938,494.60 2.
Reeves Construction $7,426,501.00 It is the recommendation of
the Engineering Department to award this project to Blair
Construction.
Financial Impact:Funds are available in the construction budget 323-041110-
6011110/201823332-6011110 ($1,300,000), LMIG Funds
($2,983,376.95) 335-04-1110/L13241301 - $1,500,000 and 335-
04-1110/L14341302-$1483,377; TIA Discretionary Funds
(815,601.65), and Augusta Utilities Department ($839,516.00)
Alternatives:1). Approve award of Construction Contract to Blair Construction
in the amount of $5,938,494.60 for Belair Road Improvement
Project as requested by AED. Award is contingent upon receipt of
signed contracts and proper bonds as requested by AED. 2). Do
not approve and cancel the project.
Cover Memo
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
323-041110-6011110/201823332-6011110 ($1,300,000) LMIG
Funds ($2,983,376.95)335-04-1110/L13241301 - $1,500,000 and
335-04-1110/L14341302 $1,483,377; TIA Discretionary Funds
(815,601.65); and Augusta Utilities Department ($839,516.00)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: The project is authorized to CPB# 323-041110-201823332 to award the Construction contract
to Blair Construction in the amount of $5,938,494.60 for Belair Road Improvement
project. Funding in the amount of $5,938,494.60 is available in the project construction account
($1,300,000), LMIG Funds ($2,983,376.95); TIA Discretionary ($815,601.65) and Augusta
Utilities Department ($839,516.00).
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 2,341,000$
Special 1% Sales Tax, Phase III Recapture 20,000$
AUD 15,000$
LMIG 2,983,377$
TIA Discretionary 815,602$
AUD 839,516$
7,014,495$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Public Works
Copy-Finance Department
Copy-Purchasing Department
CPB#323-041110-201823332
CAPITAL PROJECT BUDGET
BELAIR ROAD
(Wrightsboro Road to Jimmie Dyess Parkway-Formerly New Belair Road)
Honorable Hardie Davis, Jr., Mayor
12.29.2015
Augusta-Richmond County, Georgia CPB#323-041110-201823332
CAPITAL PROJECT BUDGET
BELAIR ROAD
(Wrightsboro Road to Jimmie Dyess Parkway-Formerly New Belair Road)
CPB AMOUNT CPB NEW
CPB CHANGE CPB
SOURCE OF FUNDS
SPOST, PHASE III
323-041110-0000000-000000000 ($2,341,000) ($2,341,000)
SPLOST, PHASE III RECAPTURE
323-04-1110-6011110-296823333 ($20,000) ($20,000)
AUD
507-04-3410-5212115-81000030 ($15,000) ($15,000)
LMIG ($2,983,377) ($2,983,377)
TIA Discretionary ($815,602) ($815,602)
AUGUSTA UTILITIES ($839,516) ($839,516)
TOTAL SOURCES: ($2,376,000) ($4,638,495) ($7,014,495)
USE OF FUNDS
ADVERTISING
323-04-1110-5233119-201823332 $1,000 $1,000
ENGINEERING
323-04-1110-5212115-201823332 $441,785 $441,785
RIGHT OF WAY
323-04-1110-5411120-201823332 $184,750 $184,750
CONSTRUCTION
323-04-1110-5414110-201823332 $1,748,465 $3,798,979 $5,547,444
AUGUSTA UTILITIES $839,516 $839,516
TOTAL USES: $2,376,000 $4,638,495 $7,014,495
12.29.2015
CPB#323-041110-201823332
12.29.2015
CPB#323-041110-201823332
12.29.2015
Invitation to Bid
Sealed bids will be received at this office on Thursday, August 20, 2015 @ 3:00 p.m. for furnishing:
Bid Item #15-196 Belair Road Drainage Improvements Project for Engineering Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and
specifications which are non-refundable are $200.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.auguatablue.com) at no charge through
Augusta Blue Print (706 722-6488) beginning Thursday, July 9, 2015. Bidders are cautioned that submitting a
package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of
goods or services, or coordination with other work that is material to the successful completion of the project.
Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of
documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, July 31, 2015 @ 10:00 a.m. in the Procurement
Department, 535 Telfair Street, Room 605. A mandatory site visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, August 4,
2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle July 9, 16, 23, 30, 2015
Metro Courier July 15, 2015
Revised: 1/12/2015
TRI-STAR CONTRACTORS INC
ATTN RICHARD BERRY
47 LEGACY LANE
EDGEFIELD SC 29824
CONTRACT MANAGEMENT INC
ATTN: BARRETT BOWDEN/JAMES
WILLIAMS
1827 KILLINGSWORTH
AUGUSTA GA 30904
COLUMBIA DIVERSIFIED INC.
ATTN: DAVID WHEATLEY
6677 EUBANKS DRIVE
APPLING, GA 30802
QUALITY STORM WATER SOLUTIONS
ATTN THERON SAPP
437 CAMBRIDGE CIRCLE
MARTINEZ GA 30907
EAGLE UTILITY
ATTN TIM MCELROY
1350 BRANCH ROAD
BISHOP, GA 30627
BLAIR CONSTRUCTION
ATTN PATRICK DILLARD
PO BOX 770
EVANS, GA 30809
D & S UTILITIES
ATTN BILL HEAD
1644 HOLY TRINITY CHURCH ROAD
LITTLE MOUNTAIN, SC 29075
L-J INC
ATTN: RANDALL MCCLAIN
603 PINE LOG ROAD
BEECH ISLAND, SC 29842
HARRIS CONSTRUCTION
ATTN: JEFFERY HARRIS
1736 BARTON CHAPEL ROAD
AUGUSTA, GA 30906
MABUS BROS CONSTRUCTION
ATTN LARRY GOOLSBY
920 MOLLY POND ROAD
AUGUSTA, GA 30901
GA-CAROLINA PAVING
3020 MILLEDGEVILLE RD.
AUGUSTA, GA 30904
BEAMS CONTRACTING
ATTN: BUDDY ROWLAND
15030 ATOMIC ROAD
BEECH ISLAND SC 29842
SITEC
ATTN; DAVID MCGHEE
217 FAIRFIELS STREET NE
AIKEN, SC 29801
REEVES CONSTRUCTION
ATTN: GREG HAMILTON
1 APAC INDUSTRIAL WAY
AUGUSTA, GA 30907
CROWDER CONSTRUCTION
ATTN: MARK DICKSON
1229 ROYAL DRIVE, SUITE C
CONYERS, GA 30094
WALL ASPHALT
ATTN: CHARLIE WALL
617 ROCKMART ROAD
VILLA RICA, GA 30108
J&B CONSTRUCTION & SRVC INC
3550 GORDON HIGHWAY
GROVETOWN GA 30813
GA-CAROLINA PAVING
3020 MILLEDGEVILLE RD.
AUGUSTA, GA 30904
J & H GRADING & PAVING
ATTN: KEVIN WALTERS
1579 EDGEFIELD HIGHWAY
AIKEN, SC 29801
ATTN: LOUIE A. PITTMAN, III
PITTMAN CONSTRUCTION CO
P. O. BOX 155
CONYERS, GA 30012-0155
JHC CORPORATION
ATTN: CHRIS CAYIA
1029 PEACHTREE PARKWAY N #359
PEACHTREE CITY, GA 30269
L.C. WHITFORD CO.,
ATTN: SPENCER CHRISTENSON
3765 FRANCIS CIRCLE
ALPHARETTA, GA 30004
ATTN: MATTHEW WALSH
ARCHER WESTERN CONTRACTORS
2410 PACES FERRY RD SE, STE 600
ATLANTA, GA 30339-1821
ATTN: BOBBY CATES
RUBY-COLLINS, INC
4806 WRIGHT DRIVE
SMYRNA, GA 30082
ATTN: Q. WILLIAM HAMMACK
C. W. MATTHEWS CONTRACTING
P. O. DRAWER 970
MARIETTA, GA 30061-0970
ATTN: ROBIN J. SNELL
E. R. SNELL CONTRACTOR
5102 PIERCE COURT
EVANS, GA 30809
ABIE LADSON
HAMEED MALIK
ENGINEERING DEPARTMENT
YVONNE GENTRY
LSBOP OFFICE
BID ITEM #15-196
BELAIR ROAD DRAINAGE
IMPROVEMENTS
FOR ENGINEERING DEPARTMENT
PROJECT MAILED JULY, 8, 2015
BID ITEM #15-196
BELAIR ROAD DRAINAGE
IMPROVEMENTS
FOR ENGINEERING DEPARTMENT
BID DUE: THU., AUG. 20, 2015 @ 3PM
Commission Meeting Agenda
1/19/2016 2:00 PM
Druid Park Improvements (Walton Way to Wrightsboro Road) Utilities Relocation Reimbursement
Department:Abie L. Ladson, Director
Department:Abie L. Ladson, Director
Caption:Motion to approve entering into an agreement with Georgia
Power, stating that Augusta, GA will pay for the Transmission
Facility Relocation Costs on the Druid Park Road Improvements
Project in accordance with the estimate totaling $849,328.00.
Also, approve the Utility Relocation Agreement to be executed by
the Augusta, GA Legal Counsel and the Mayor, and approve
payment upon completion of the work as requested by AED.
(Approved by Engineering Services Committee January 12,
2016)
Background:The Druid Park Improvements Project is on the approved Band 1
list of Richmond County’s Transportation Investment Act of 2010
(aka, TIA, TSPLOST) projects. Project consists of improving
roadway operation, safety, surface drainage, and produce
enhanced multi-modal facilities through the use of context
sensitive design including a new roundabout, landscaped medians,
bicycle lanes and shared-use signage, lighting, and a raised
pedestrian crossing plaza.
Analysis:The Druid Park Improvements Project will require that Georgia
Power Company relocate some transmission facilities and Augusta
would be required to enter into an agreement that Augusta will
pay the estimated amount of $849,328.00. This is a cost that is
required to be paid by the City to complete needed improvements.
Financial Impact:Funds are available in Project TIA funds.
Alternatives:1) Approve entering into an agreement with Georgia Power,
stating that Augusta, GA will pay for the Transmission Facility
Relocation Costs on the Druid Park Improvements Project in
accordance with the estimate totaling $849,328.00. Also, approve
the Utility Relocation Agreement to be executed by the Augusta,
GA Legal Counsel and the Mayor, and approve payment upon
Cover Memo
completion of the work as requested by Augusta Engineering
Department. 2) Do not approve and find alternative to complete
the project and meet TIA project completion schedule.
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
Project TIA Funds - 371-041110-T13041219
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Please do not process . Once approved by Commission the original Agreement
will be sent for execution. Any questions please contact AED @ ext 5070. Thanks
Commission Meeting Agenda
1/19/2016 2:00 PM
Emergency Water Line Relocation
Department:Utilities
Department:Utilities
Caption:Motion to accept notification of emergency water main relocation
at First Presbyterian Church by Blair Construction, Inc. in the
amount of $90,477.40. (Approved by Engineering Services
Committee January 12, 2016)
Background:The Utilities Department has an existing 20” water main running
across the First Presbyterian Church parking lot on Telfair Street,
in the abandoned right of way of Twiggs Street. When the City
abandoned the right of way to First Presbyterian, it did not
specifically retain an easement for the water line. This water main
is a critical water transmission feed to the downtown area that
must remain in service. The Church is constructing a new addition
that conflicted with the 20” water main. Because there was no
recorded easement for the water line, the church proceeded with
design and bidding of the new addition. The conflict was realized
shortly before the start of construction. AUD determined Blair
Construction, Inc. to be the most suitable Task Order contractor
with the abilities to respond quickly to perform the work and make
the critical tie-ins to maintain operation of this water main.
Analysis:Due to the lack of a recorded easement, we agreed to share in the
cost of relocation. First Presbyterian committed to paying up to
$45,000 for the relocation. The construction is completed and the
final cost is $90,477.40 as submitted by Blair. Additional cost was
incurred for the paving needed to restore disturbed areas in
Walker Street (Coliseum Authority parking entry drive). AUD
reviewed the cost and found it to be fair, reasonable, and in
accordance with AUD direction during the emergency
construction.
Financial Impact:$90,477.40 under account number 507043490-
5425410/88886666-5425410
Cover Memo
Alternatives:N/A
Recommendation:Submitted for information.
Funds are Available
in the Following
Accounts:
Funds are availble in account 507043490-5425410/88886666-
5425410.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
UTILITIES DEPARTMENT
Tom Wiedmeier
Director
' j"5 ili:{-;;i;;,r,: :};47
The Utilities Department is submitting the attached documents for rpproval by the procurement
Department in accordance with Article l0_, Sec. l-10-57, Emersencv procurement selection method.The following items nre addressed in the documents attacf,IIl
MEMORANDUM
General project concept
Specific budget approval of Expense purchase:
Source Selection Method
Expense Funds available in fund:
First Presbyterian Church
s90,477.40
Emergency Water Line Relocation
507043490-54254 I 0/88886666 _
5425410
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2.
3.
4.
TO:X:{y* ,t", trfat/c'
Director, Procurement Department
Tom Wiedmeier,
Director, utilfties
December 18,20r5
Emergencywater Line Relocation at First preebyterian church
The Utilities Department has an existing 20" water main running across the First presbyterian Churchparking lot on Telfair Street, in the abardoned r(7ht 9f way of Tivggs street. wn"n in" bitv abardonedthe right of way to First Presbyterian, it dkj not specifically retain an easement for the water line.
This water main is a critical water transmission feed to the downtown area that must remain in service.The Church is constructing a new addition that conflicted with the 20'water main. Because there wasno recorded easement for the water line, the church proceeded with deslgn anO OiOOing of the newaddition. The conflict was realized shorfly before the start of construction.
AUD responded with this emergency project to relocate a 'l6" water main arolnd the proposed buildirg assoon as possible in order to not delay the Church construction. AUD determired Btiir bonstruction,-lnc.to be the most suitable Task Order contractor with the abilities to respond quickly to perform pre work andmake the critical tie-ins to maintain operation of this water main.
Due to the lack of a recorded easement, we agreed to share in the cost of relocation. FirstPresbyterian committed to paying up to $4s,000 for the relocation.
The construction is completed and the final cost is $90,477.40 as submitted by Blair. Additional cost wasincurred for the paving needed to restore disturbed areas in Walker Street lcoiisem Authoity parringentry drive). AUD reviewed the cost and found it to be fair, reasonaute, anJ ln-accoroance with AUDdirection during the emergency construction.
Attached are the project drawing, Blai/s request for payment, and a requisition for the seMces provided. Thank),ou.
Augusta Utllities Administration
360 Bay Stre: - Suite I 80 - Augusta. GA 30901(7M) 3t24ts4 - Fax (70613tZ4tZ3
WWW.AUGUSTAGA.COV
FROM:
DATE:
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Blair Construction, Inc.
Asphalt Pauing & Underground UtiUties
4308 Evans-to-Locks Rd
P.O. Box 770, Evans, Georgia 30809
Phone 706.868.1 950 Fax 706.868.1 855
Augusta Utllaties Dept
Steve Behrend
DATE: October 14,2015
rNvotcE # 1568
FOR: First Pre sbyterlan
Description Proposed Quantl$Actual Quanlty Unlt Prlce AJOUNT
:urnish and lnstall 16 inch DIP 350 restrained 2St 27f;LF $121.00 $ 33,275.00
Iapping Sleeve and Valve 20X16 ,|1 EA $14,110.00 $ 14,110.00
=urnish and lnstall 16 inch valve open right 1 1 EA $6.286.0($ 6,286.00
:umish and lnstall 12 inch valve open righl 1 c EA $2,600.0($
,ressure test including 2 test taps 1 1 LS $1,600.0($ 1,600.00
Visc Filtings c s EA $1,088.0($ 9,792.00
Srassing 1 c LS $600.0($
Sterilization 'l ,|LS $2,300.00 s 2.300.00
Final Connections Sunday NighUMonday Morn 1 1 LS $5,200.00 $5,200.00
Palch Pavement Coliseum Properly 6t u SY $48.00 $ 4,512.00
Remove Fence 'l 1 LS $750.00 $750.00
lump Sum 10% (mob/demob,traffic control, etc)1 ,|LS $8,'149.m $ 8,149.00
$ 81,462.00
Curb to Curb Overlay 35f SY $12.65 $4,503.40
Church has agreed to remove the oak tree
lnvoice will refleci the aclual quantities
TOTAL $ 90,477.40
THANK YOU FOR YOUR BUSIT{ESSI
ATTACHMENT A: Prime Contractor Data Gollection Form
BID NUMBER
PRIME CONTRACT TITLE:
START I}ATE:
Telfair St Walerline
08tuDats
COMPLETION DATE:wt4l20t5
Complete the Following Informationlor Each Contract/Purchase Order ldentiJied
Business Name:Blair Construction,Inc
Business Contact Person Infonnation:
Name:William R Mutimer, Jr
Title:
E-Mail:
Vice-President Telephone: (706 r 868-1950
wil lia m @blairco nstructiol.uq
Business Address:P.O. Box 770,4308 Eviuos to Lock Road
City, State, Zip:Evans Georgia 30809
Total Award Amount (including all Change Orders):$
$
s
$
90,477.40
Total Amount Paid:
Total Amount Paid:
Total Amount Paid:
Brief Description of Work Performed by Prime Contractor:
Business Owner(s) Primary Race/Ethnicity (White, Black, Hispanic, Asian, Native American, orOther): White
Business Owner(s) Primary Gender (Male or Fernale):Mate
Total No. of First-Tier Subcontractors/Sub-consultants/Suppliers on this Contract:
{This number should match the number of entries cn Attachment B)
2013
2014
?015
CERTIFICATION
'
SIGNATURE PAGE TOR ATTACHIT'IENTS A & B
I attes! to the best ofmy knowledge and belief, that the information furnished in
Attachment A and Attachment B is correct and accurate.
William R Mulimer, Jr V.P.
PRINTED NAME AND TITLE
Company:Blair Construction, lnc.
Narne of Company
PhoneNtrmber:
Date:
706-868-1950
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Commission Meeting Agenda
1/19/2016 2:00 PM
Mark Church Road Improvements -Utilities Relocation Reimbursement
Department:ABIE L. LADSON, DIRECTOR
Department:ABIE L. LADSON, DIRECTOR
Caption:Motion to approve entering into an agreement with Georgia
Power for relocation of distribution facilities associated with the
Mark Church Road Improvements Project; approve the Utility
Relocation Agreement in the amount of $154,448.00 to be
executed by the Augusta, GA Legal Counsel and the Mayor, and
approve payment upon completion of the work. (Approved by
Engineering Services Committee January 12, 2016)
Background:Mark Church Road Improvements Project is one (1) of fifty (50)
City of Augusta, Georgia TIA (aka TSPLOST) projects. Project
limits are Wrightsboro Road to I-520/Wheeler Road off ramp.
This project consists of widening the existing two-lane roadway to
a three-lane roadway, and adding curb & gutter, sidewalks and a
storm sewer. Project will be completed in two phases (Phase 1 and
Phase 2). Phase I scope consist of utilities relocation and is under
construction. Roadway improvements require relocation of
Georgia Power facilities outside the roadway ROW and Augusta
Georgia is responsible to pay for such relocation
Analysis:The Mark Church Road Improvement Project will require that
Georgia Power relocates its distribution facilities within project
limits. It is mandated that Augusta, GA enters into an agreement
to pay 19.17% of the estimated cost, which is $154,448.00. This is
a cost is required to be paid by the City to complete needed
improvements.
Financial Impact:Georgia Power has advised the Augusta share cost is $154,448.00.
Funds are available in TIA Discretionary funds.
Alternatives:1) Approve entering into an agreement with Georgia Power for
relocation of distribution facilities associated with the Mark
Church Road Improvements Project; approve the Utility
Relocation Agreement to be executed by the Augusta, GA Legal
Cover Memo
Counsel and the Mayor, and approve payment upon completion of
the work. 2) Do not approve and find alternative to complete the
project and meet TIA project completion schedule.
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
TIA Discretionary Funds
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized to CPB#371-041110-T13049126 to enter into an agreement with
Georgia Power stating that Augusta, GA will pay 19.17% of the estimated cost, which is
$154,448.00 for relocation of Distribution Facility on the Marks Church Road project
with the estimate totaling $805,615.00. Funding to come from TIA Discretionary.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase V 2,500,000$
TIA Discretionary 195,975$
TIA Project Funds 24,850
TIA Project Funds 568,145
TIA Discretionary 154,448
3,443,418$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#371-041110-T13049126
Honorable Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
MARKS CHURCH ROAD RECONSTRUCTION PROJECT
CHANGE NUMBER SIX
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1 of 2 12.21.2015
Augusta-Richmond County, Georgia CPB#371-041110-T13049126
CAPITAL PROJECT BUDGET
MARKS CHURCH ROAD RECONSTRUCTION PROJECT
CHANGE NUMBER SIX
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
SPLOST, PHASE V
325-04-1120-6011110 ($2,500,000)($2,500,000)
TIA DISCRETIONARY ($195,975)($154,448)($350,423)
371-041110-5212115/T13049126-5212115 ($592,995)($592,995)
TOTAL SOURCES: ($3,288,970) ($154,448) ($3,443,418)
USE OF FUNDS
ENGINEERING
325-04-1120-5212115-209825201 $685,128 $685,128
CONSTRUCTION
325-04-1120-5414110-209825201 $396,010 $396,010
CONSTRUCTION
371-041110-5414110-T13049126 $568,145 $568,145
UTILITY
325-041120-5414510-209825201
$1,639,687 $154,448 $1,794,135
TOTAL USES:$3,288,970 $154,448 $3,443,418
2 of 2 12.21.2015
Commission Meeting Agenda
1/19/2016 2:00 PM
Windsor Spring Road Phase V Improvements - Relocation Reimbursement
Department:Abie L. Ladson, Director
Department:Abie L. Ladson, Director
Caption:Motion to approve entering into an agreement with Georgia
Power for relocation of distribution facilities associated with the
Windsor Spring Road Phase V Improvements Project; approve the
Utility Relocation Agreement in the amount of $259,497.00. to be
executed by the Augusta, GA Legal Counsel and the Mayor, and
approve payment upon completion of the work as requested by
AED. (Approved by Engineering Services Committee January
12, 2016)
Background:Windsor Spring Road Phase V is a Commission approved
SPLOST project. It is a blended roadway improvements project
funded by local, state and federal funds. Augusta is responsible
for funding roadway design, environmental permitting, and public
owned utilities relocation. GDOT under agreement with Augusta
is responsible for the funding and managing of roadway
construction. GDOT let this project on December 18, 2015 and
ER Snell is the contractor. Construction bid for phase V is
$21,734,133.15. Roadway improvements require relocation of
Georgia Power facilities outside of the roadway ROW. Augusta
Georgia is responsible to pay for such relocations.
Analysis:The Windsor Spring Road Phase V Project requires that the
Georgia Power Company relocate its distribution facilities within
project limits. It is mandated that Augusta, enters into an
agreement to pay 42.53% of the estimated cost, which is
$259,497.00. This cost is required to be paid by the City in order
to complete the needed improvements.
Financial Impact:Georgia Power has advised the Augusta share cost is $259,497.00.
Funds are available in Project TIA funds.
Alternatives:1) Approve entering into an agreement with Georgia Power for
relocation of distribution facilities associated with the Windsor
Cover Memo
Spring Road Phase V Improvements Project; approve the Utility
Relocation Agreement to be executed by the Augusta, GA Legal
Counsel and the Mayor, and approve payment upon completion of
the work as requested by AED. 2) Do not approve and find an
alternative to complete the project and meet TIA project
completion schedule.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
Project TIA Funds 371-04110-5414510-T15040154
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized to CPB#371-041110-T15040154 to enter into an agreement with Georgia Power, stating that
Augusta, GA will pay 42.53% of the estimated cost of $259,497.00 for the cost to relocate the Distribution facilities
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 1,467,000$
Special 1% Sales Tax, Phase IV 600,000$
TIA Discretionary Funds 226,597$
SPLOST III Recapture Funds 248,197$
TIA Discretionary Funds 96,411$
TIA Discretionary Funds 259,497
GDOT M230 136,552
3,034,254$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
on the Windsor Spring Phase V project with the estimate totaling $609,785.00. Funding is available in the TIA project
Utility account.
CPB#371-041110-T15040154
CAPITAL PROJECT BUDGET
WINDSOR SPRING ROAD IMPROVEMENTS, PHASES IV & V
(SR 88 TO WILLIS FOREMENA RD AND WILLIS FOREMAN RD TO TOBACCO RD)
UTILITY RELOCATION REIMBURSEMENT
Honorable Hardie Davis, Jr., Mayor
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1 of 2 12.21.2015
CAPITAL PROJECT BUDGET
WINDSOR SPRING ROAD IMPROVEMENTS, PHASES IV & V
(SR 88 TO WILLIS FOREMENA RD AND WILLIS FOREMAN RD TO TOBACCO RD)
UTILITY RELOCATION REIMBURSEMENT
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
SALES TAX, PHASE III
323041110-000000-299823766 ($1,467,000)($1,467,000)
SPECIAL 1% SALES TAX, PHASE IV
324041110-000000-202824766 ($600,000)($600,000)
TIA DISCRETIONARY FUNDS ($323,008)($323,008)
SPLOST III RECAPTURE FUNDS ($248,197)($248,197)
GDOT M230 ($136,552)($136,552)
TIA UTILITY FUNDS ($259,497) ($259,497)
TOTAL SOURCES:($2,390,008) ($259,497) ($3,034,254)
USE OF FUNDS
ENGINEERING
323041110-5212115-299823766 $1,745,061 $1,745,061
ENGINEERING
32304110-5212115-299823766 $459,560 $459,560
RIGHT OF WAY
323041110-5411120-299823766 $570,136 $570,136
UTILITY
371-041110-T15040154-5414510 $259,497 $259,497
TOTAL USES:$2,774,757 $259,497 $3,034,254
2 of 2 12.21.2015
Commission Meeting Agenda
1/19/2016 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Commission held January 5, 2016 and Special Called Meeting
held January 12, 2016.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
Appointment District 1
Department:
Department:
Caption:Motion to approve the appointment of Mr. Leon Maben to the
Augusta Housing & Community Development Department's
Citizens' Advisory Committee representing District 1.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
District 2 appointment
Department:Clerk of Commission
Department:Clerk of Commission
Caption:Motion to approve the appointment of Mr. Robert L. Jones to the
ARC Historic Preservation Commission representing District 2.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
District 4 appointment
Department:Clerk of Commission
Department:Clerk of Commission
Caption:Motion to approve the appointment of Mr. Ronnie Battle to the
Augusta Canal Authority representing District 4.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
TALENT BANK INFORMATION QUESTIONNAIRE
To be leted.by *'iir-':i"" tH."il:"'i Y'ff' 2)'n"Authority, Board or
Commission for Augusta-County.
NOTE: Any information entered on this questionnaire would become public information upon
your appointment.
I
nut. J dcc 2d 15
l. Name:
No
Voting District: #
Marital Status: Single
Education: High School
Engaged Divorced
Married seoaray/_
College
10.
I l.
12.
Relatives working for the City/County, NA
Occupation:
Race: White African American
Spanish Surnamed American Indian
13: List Boards you presently serve on: Na"!-
Asian American
Other
z. Home wrcne:("fol) ()?,?-?f ZI Business Phone:
3. Email:
4. Address:
5.
6.
7.
8.
9.
Registered Voter: Yes
14. List any area in which you have a particular interest or expertise:
Commission Meeting Agenda
1/19/2016 2:00 PM
Z-16-05
Department:Planning Commission
Department:Planning Commission
Caption: Z-16-05 – A request for concurrence with the Augusta Georgia
Planning Commission to deny a petition by Sunny Patel, on
behalf of Shrryia Enterprises, Inc., requesting a change of zoning
from Zone A (Agriculture) to Zone B-2 (General Business)
affecting property containing .97 acres and is part of 2651
Tobacco Road. Part of Tax Map 140-0-706-03-0 DISTRICT 4
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
AUGUSTA.RICHMOND COUNTY PLANNING COMMISSION
REZONING STAF'F' REPORT
Case Number: 2,-16-05
Hearing Date: Monday, January 412015
Report Prepared By: Nishith Trivedi
Applicant: Sunny Patel
Property Owner: Shrryia Enterprises Inc.
Address of Property: 2651Tobacco Road
Tax Parcel #: 140-0-706-03-0
Present Zoningl A (Agriculture)
Commission District: 4 (Sammie Sias)
Fort Gordon Notification Required: N/A
Request: The applicant is requesting a change of zoning from Zone A (Agricultural) to
Zone B-2 (General Business).
Background:
This case involves 0.97 acres of a23.63-acre tract located near the Tobacco Road and Fairington
Drive intersection. The property is undeveloped and covered by trees and vegetation. Tobacco
Road is a five-lane arterial road with four travel lanes and a flush median tum lane. Surrounding
land uses include single-family and multi-family residences, a restaurant, offices and retail
npqu t
Rezone from A'to
B-2
Permitted uses in the
R-Zones, P-1, B-1 and
B-2 zones
Section 22-I
establishments. The zoning pattem includes R-l (One-Famity Residential), R-lA (One-Family
Residential), R-lB (One-Family Residential), P-l Professional, B-1 (Neighborhood Business)
and B-2 (General Business) zones. Much of the area north of the site remains vacant land.
The applicant is requesting a change of zoning from Zone A (Agricultural) to Zone B-2 (General
Business) to establish a convenience store. A convenience store is a permitted use in the B-2
(General Business) zone.
o Land Use and Zoning - The property subject to rezoning is situated in the A
(Agricultural) zone. It is a vacant tract, though recent aerials indicate that the parent
parcel contains a derelict residence and thee accessory structures.
Changing the zoning of the property to B-2 (General Business) would allow for offices,
retail, restaurants and multi-family residences on the property. Additional land uses are
permitted by special exception. The front setback in a B-2 (General Business) zone is 40
feet on major streets and highways. The property would have a required side setback of 5
feet and no required rear setback.
Traffic volume is inJluenced by land use, certain land uses help manage the volume.
Depending on the nature of the use, a zone change to B-2 (General Business) is likely to
generate a high volume of the traffrc to the site. Generally, convenience stores generate a
higher amount of traffic when compared to other commercial uses like offices and mini-
warehouses. The average store sells fuel to around 1,100 customers per day (Source:
NACS, The Association for Convenience & Fuel Retailing). This proposed land use will
generate 303 vehicle trips during a.m. peak hours and 237 during p.m. peak hours
according to the Institute of Transportation Engineering as presented in the table below.
This will result in increasing the current 19,000 average daily traffic as reported in the
Trffic and Circulation section of the report. Though the convenience store use may not
be appropriate, the general business district zoning classification may be, f an
appropriate use wos appliedfor.
24- HOUR Convenience Market
Square Feet Gross Leasable Area
4,523
3,338
303
237
= Average Trip Ends on a
Weekday
= A.M. Peak Hour - Adj. Street
Traffic
= P.M. Peak Hour - Adj. Street
Traffic
Entering
152
121
Exiting
151
116
Currently there are two convenience stores; one located a half-mile in either direction
along Tobacco Road, both generating the approximate trffic volume as previously
stated. Two addrtional convenience stores are also located a half-mile beyond them.
The appropriate uses permitted in B-2 (General Business) include multifamily and ffice
parlrs moy be appropriate for this area. Tobacco Road consists of scattered B-2 (General
Business) zoned parcels with certain uses suitable for the area. Land use along Tobacco
Road is transitioning to a commercial corridor with many agriculture zoned (A) land
being converted to B-l (Neighborhood Business) or B-2 (General Business). Apartment
complexes, office parlcs, specific retail stores and other similar uses generate volume
dffirent from convenience stores, yet manage it through proper design, traflic calming,
and access management practices. While the convenience store may provide access
management and traffic calming measureg other uses like opartments, and office parks
found along Tobacco Road, are more appropriately suitedfor the site.
Utilities - The property has access to public water. Several water lines are located in
close proximity of the site. The nearest water line is 14 inches in diameter and runs along
Tobacco Road. The property will require extension of existing sewer lines or installation
of a septic system, since no public sewer is located near the property. The nearest sewer
line measures roughly 195 feet from the subject property, south of Tobacco Road.
While these utilities are in close proximity to the site, as indicated on the attached map;
they will result in land disturbing activities. Construction of a convenience store will
involve underground fuel storage tanks, limiting access to water and sewer lines. This
limited access is further constrained by the necessity of a private septic system, due to
lack of access to public sewer. llhile a private septic system will service the proposed
development, the city may extend sewer services to the property, requiring the developer
to remove the septic tank and connect the development to public infrastructure.
Environmental - The property is an undeveloped tract that contains several mature trees.
It is one of a few remaining undeveloped tracts along this section of Tobacco Road.
Based on the topography map, the site is relatively flat and gradually slopes down from
the site, to the east. The site does not contain any wetlands or floodplains.
Traffic and Circulation - The property has frontage on Tobacco Road. The property is
located directly north of the Tobacco Road and Fairinglon Drive intersection. The
intersection has a traffic light. No curb-cut or surface improvements currently exist on the
|ot. No street curbs or sidewalks are present on the north side of Tobacco Road.
Fairington Drive runs directly south of the property. The Tobacco Road and Fairington
Drive intersection is signalized.
Tobacco Road has average daily traffic of approximately 19,400 vehicles between
Woodcock Drive and Woodlake Road (GDOT, 2014). The street is identified as an
arterial street on the highway functional classification map.
Buffer and Landscaping - Trees and other vegetation serve to buffer the property from
adjacent parcels. With the exception of a large number of the trees, no fences or barriers
separate the property from nearby residential uses. Any development on the site would
have to comply with the landscaping standards in the Augusta Tree Ordinance.
o Comprehensive Plan - The 2008 Comprehensive Plan encourages opportunities for
appropriate development along principal arterials in the city. The plan also encourages
the reduction in congestion and promotes better interconnectivity between streets and
proposed developments. It recommends that sufficient buffers be established between
non-residential uses and nearby residential areas.
Project Analysis: The applicant is requesting to rezone the property to establish a convenience
store. The applicant proposes to construct a 4,523 square foot convenience store / retail sales and
fuel islands. Based on the concept plan, an area for stormwater detention would be located in the
rear of the property. The location of the building complies with the required setbacks from
adjoining parcels. It would be approximately 116 feet from the front property line, 86 feet and22
feet from the side property lines, and 74 feet from the rear property line.
Based on the concept plan, the site would not meet the minimum off-street parking requirements.
The required off-street parking for a convenience store is one (1) space for each 150 square feet
of floor area. Only twenty (20) off-street parking spaces are shown on the concept plan, where 31
spaces would be required.
The concept plan includes a new parking lot and driveways to access the site. A two-way
driveway would serve as primary access to the site and would be 30 feet wide. A second, exit
only driveway would be 14 feet wide. The main driveway would align with Fairington Drive,
which is a signalized intersection. No traffic impact study was conducted to fully assess the
possible movement or queuing of vehicles resulting from the layout of the proposed convenience
store.The anticipated 1,100 customers per day andits in/luence onthe curuent 19,000 averoge
daily volume as previously stated indicate a negative trffic impact, due to the inappropriate
land use.
Land uses must be suitable as property along Tobacco Road transitions into commercial uses.
Certain uses permitted in B-2 (General Business) zone along Tobacco Road are successful,
others are not. Convenience stores that are not successful become brown/ields requiring
environmental and fiscal costs to mitigate and redevelop the property. Apartment complexes,
office buildings, retail centers and other like uses may be suitable for the property and
environmentally and financially sound. While a convenience store may have a negative impact
on trffic and public infrastructure along Tobacco Road, other uses will not as much traffic
(1,100 cars per day).
This convenience stores require fuel storage tanks, the nearest public sewer line is i,95 feet from
property, and the site needs a private septic tank until the city expands sewer service. These
factors make this land use unsuitable for the property- The four convenience stores along
Tobacco Road are in close proximity to two major arterials, not one. Such proximity provides
them better access to public utilities, while the proposed convenience store has limited access.
Mitigating such limited access may result in additional cost to both developer and city, in order
to address environmental and engineering issues associated with construction of a convenience
store.
Findings:
1. The subject property is located north of the Tobacco Road and Fairington Drive
intersection.
Tobacco largely serves as a dividing line between commercial and residential land uses
along this section of the street. The area represents one of the few remaining undeveloped
properties in the general vicinity.
The property has no access to public sewer. Extending sanitary sewer service to the site
may be costly, given that the nearest line is located south of Tobacco Road and would
likely require a jack and bore of existing lines to access the site.
The concept plan proposes an area for stormwater detention in the rear of the property.
No street curbs or sidewalks are located near the property.
The proposal does not meet the minimum off-street parking requirement based on the
proposed parking and the nature of the use. Based on the number of parking spaces
required to support the use, the applicant would need to increase the size of the lot or
reduce the size of the proposed building.
7. Tobacco Road has average daily traffic of approximately 19,400 vehicles between
Woodcock Drive and Woodlake Road (GDOT, 2014).
8. The Tobacco and Fairington Drive intersection has a traffic light.
9. No traffic impact study was conducted to fully assess the possible movement or queuing
of vehicles resulting from the layout of the proposed convenience store.
)
aJ.
4.
5.
6.
10. The property must comply with the Augusta Tree Ordinance and applicable landscaping
standards at the time of construction.
11. If Augusta Engineering approves curb-cut access on the property, acceleration and
deceleration lanes may be required.
Staff Recommendation: The Staff recommends denial.
If the petition should be approved the Staff recommends the following conditions:
L Parking lot and security lighting must be directed away from the residential properties
located to the west of the subject property.
2. Ensure that the property complies with all aspects of the Tree Ordinance and applicable
landscaping standards.
3. Site plan/Development Plan must comply with any other ordinances and regulations in
effect at the time of construction.
4. Any new curb-cuts for the site on Tobacco Road are subject to approval from Augusta
Engineering.
Note: The information included in this staff report represents the best available information at
the time it is wriuen, which is generally two weeks prior to the Planning Commission hearing at
which the zoning petition is to be heard. It represents an evaluation of the facts presented by the
applicant, research done by the staff, and consideration of the relevant factors in the
Comprehensive Zoning Ordinance of Augusta, Georgia. New facts may emerge after the staff
report is written and staff reserves the right to make an oral recommendation at the hearing based
on all the information available at that time.
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Commission Meeting Agenda
1/19/2016 2:00 PM
Administrator Evaluation
Department:Clerk of Commission
Department:Clerk of Commission
Caption:Discuss the evaluation of the Administrator. (Requested by
Commission Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
Commission Travel Budget
Department:
Department:
Caption:Motion to approve dividing the 2016 Commission's travel and
training budget $29,020.00 equally between the ten
Commissioners with the following conditions. a.) Each
Commissioner's allocation is $2,902.00. b.) Commissioners may
elect to share part or all of their allocation with other
Commissioners. c.) Any monies requested from another budget
requires Commission approval. d.) The Administrator's budget
will not be used to support Commission travel and training. (No
recommendation from Administrative Services Committee
January 12, 2016)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
Compliance Director
Department:Clerk of Commission
Department:Clerk of Commission
Caption:Discuss the Compliance Director position. (Requested by
Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
Motion to Approve Resolution in Support of Using Local Labor on SPLOST Funded Projects
Department:Clerk of Commission
Department:Clerk of Commission
Caption:Approve Resolution in support of using local labor on SPLOST
funded projects. (Requested by Commissioner Dennis
Williams)
Background:See Attached.
Analysis:N/A
Financial Impact:N/A
Alternatives:N/A
Recommendation:Approve.
Funds are Available
in the Following
Accounts:
N/A.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
MOU Sand Bar Ferry Road
Department:Clerk of Commission
Department:Clerk of Commission
Caption:Approve entering into a Mowing and Maintenance Agreement as
well as an Indemnity Agreement with the Georgia Department of
Transportation along Sand Bar Ferry Road (SR 28) between I-520
and East Boundary in conjunction with beautification project.
(Requested by Commissioner Bill Fennoy)
Background:Currently, there is a proposed project by the Augusta
Beautification Program to landscape and maintain the median and
portions of the shoulder along Sand Bar Ferry Road between I-520
and East Boundary. Although in a companion agenda item, the
Augusta Beautification Program will be providing the
maintenance of the median, for landscaping projects along State
Routes, Georgia DOT requires that the local government enter
into a mowing and maintenance agreement, irrespective of
funding source. Moreover, since the proposed project will
include a sprinkler system, Georgia DOT requires an indemnity
agreement to be executed as well.
Analysis:Agreement would allow the beautification project to move
forward.
Financial Impact:None anticipated.
Alternatives:Approve entering into a Mowing and Maintenance Agreement and
Indemnity Agreement with the Georgia Department of
Transportation along Sand Bar Ferry Road between I-520 and
East Boundary in conjunction with beautification project. 2. Do
not approve and beautification project cannot proceed.
Recommendation:Approve Alternative Number One.
Funds are Available Cover Memo
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
Sand Bar Ferry Beautification Program
Department:Clerk of Commission
Department:Clerk of Commission
Caption:Approve entering into an agreement with The Augusta
Beautification Program to provide landscape maintenance along
Sand Bar Ferry (SR 28) between I-520 and East Boundary.
(Requested by Commissioner Bill Fennoy)
Background:The Augusta Beautification Program is local group that has
installed and maintained landscaped medians throughout the
county. Projects completed by this organization include: Wheeler
Road, St. Sebastian Way, Walton Way, Alexander Drive, and
Doug Barnard Parkway. Currently, Augusta Beautification
Program is proposing to landscape and maintain the median and
portions of the shoulder along Sand Bar Ferry Road between I-520
and East Boundary. Because this section of Sand Bar Ferry Road
is a state route, Georgia DOT requires the city to entering into a
mowing and maintenance agreement, irrespective of funding
source. This proposed agreement will allow The Augusta
Beautification Program to provide this maintenance on behalf of
the city.
Analysis:Agreement would allow the beautification project to move
forward.
Financial Impact:None anticipated at this time.
Alternatives:1. Approve entering into an agreement with The Augusta
Beautification Program to provide landscape installation and
maintenance along Sand Bar Ferry Road between I-520 and Sand
Bar Ferry Road. 2. Do not approve and beautification project
cannot proceed.
Recommendation:Approve Alternative Number One
Cover Memo
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
Rules & Procedures Review Subcommittee Meeting
Department:
Department:
Caption:Motion to approve on a trial basis to start Special Called
Meetings (Executive Session Meetings) held on the second and
last Tuesdays of each month at 11:00 A.M. (Approved by the
Rules & Procedures Review Subcommittee January 12, 2016)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
Appt. Tax Assessor Board
Department:
Department:
Caption:Motion to approve the appointment of Mr. Frank Middleton to
Board of Tax Assessors to fill the seat held by Bernard Johnson.
(Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/19/2016 2:00 PM
University Hospital
Department:
Department:
Caption:Consider the following recommendation for a four-year term
from the Richmond County Hospital Authority: (Deferred from
the January 5, 2016 Commission Meeting)
For the position currently occupied by James Sherman, M.D. who
is not eligible for reappointment:
1. Hugh L. Hamilton
2. Catherine D. Knox
3. Terry D. Elam
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
UNIVERSITY
HEALTH CARE SYSTEM
December 17,2015
Ms. Lena J. Bonner
Clerk of Conrmission
Augusta-Richmond County Commission
City-County Building
suite 220
535 Telfair Street
Augusta, GA 30901
Dear Ms. Bonner:
Consistent with the Bylaws, the Richmond County Hospital Authority respectfully submits the following
nominations for a four-year term on the Authority.
For the position curently occupied by James W. Bennett, Jt., who is eligible for reappointment:
l. James W. Bemett,Jr',2236 McDowell Street, Augusta, GA 30904
2. Daniel H. Boone, M.D, 87 Conifer Circle, Augusta, GA 30909
3. Sanford Loyd, 711 Woodgate Court, Augusta, GA 30909
For the position cuuently occupied by James C. Sherman, M.D., who is not eligible for reappointment:
l. Hugh L. Hamilton, 3 Eagleton Court, Augusta, GA 30909
2. Catherine D. Knox, 807 Milledge Road' Augusta, GA 30904
3. Teny D. Elam, 17 Park Place, Augusta, GA 30909
For the position cumently occupied by Eugene F. McManus, who is not eligible for reappointment:
1. Anne D. Ttotter, 13 Bristlecone Way Augusta, GA 30909
2. William P. (Pat) Fair,430 Waverly Drive, Augusta, OA 30909
3. Stephen (Steve) FI. Hagler, 3014 Park Avenue, Augusta, GA 30904
It is my pleasure to submit these nominations on behalf of the Richmond County Hospital Authority.
Sincerely yog"s,,-n A,/ l,'X/ \"***// r' ^-
'-"-
WmesR. Davis
President and CEO
1350 Walton Way' Augusta, Ceorgia 30901'2612' 706/722'9011
www. u n iversitYhea lth.org
JRD:dps
UPDATED 09124115
NAME OF BOARD
Members Seat
Randolph Smith 4-yr
(At-large Position)
AlexanderMacDonell 4-yr
(Medical Staff Position)
James Sherman 4-yr
(Medical Staff Position)
Eugene F. McManus 4-yr
(Catholic Faith Position)
Charles Caye 4'yr
(At-Large Position)
Mac A. Bowman 4-yr
(African-American position)
James W. Bennett, Jr.4-yr
(At Large Position)
David Sirull 4-yr
(Jewish Faith Position)
Grady Smith 4-yr
(Commission Position)
MEETINGS:
FUNCTION:
Richmond Gountv Hospital Authoritv
Appointment
02t05t13
01121t14
01t03t12
01t03t12
01/06/15
01t20t15
07117t12
01/06/15
01t20t15
Effective
lmmediately
lmmediately
Immediately
Immediately
lmmediately
lmmediately
lmmediately
lmmediately
lmmediately
Expires
'12131t16
12131t17
12t31t15
12131t15
1213',U18
12t31t17
12t31t15
12t31t18
12t31t18
Quarterly (May, August, November) 4th Tuesd ay 12 Noon
Prevention of disease, cure of disease, administering to the
sick and the rendering of medical and surgical service to
citizens of the designated area. To construct, maintain,
modernize, repair and othenruise provide adequate and
necessary and other medical facilities.
Resolution of 12-21-59, Article 7, Section 6 of the
Constitution of State of Georgia and Statues of GA. Ga. Acts
GREATED:
of 1941, page 241 et set. Ga. Code Ann. 31-7-72t1g64 Ga.
Ga. Laws p. 598 et seq./1985 Ga. Laws p. 38g2 et seq.
coNTAcr: carol Mills at106-222-9011; James Davis, president & cEo
University Health Care System.
Commission Meeting Agenda
1/19/2016 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo