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Administrative Services Committee
Meeting
Commission Chamber- 12/8/2015- 1:20 PM
ADMINISTRATIVE SERVICES
1. Presentation by Mr. Les Morton regarding DBE
Policies/Procedures.
Attachments
2. Motion to approve the minutes of the Administrative Services
Committee held on November 24, 2015.
Attachments
3. Motion to approve the renegotiation of the ADP contact for
Health and Welfare services to exclude Participant Call Center
services.
Attachments
4. Discuss recruitment process for the EEO Coordinator.
(Requested by Commissioner Fennoy)
Attachments
Administrative Services Committee Meeting
12/8/2015 1:20 PM
Les Morton
Department:Clerk of Commission
Caption:Presentation by Mr. Les Morton regarding DBE
Policies/Procedures.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 1
Item # 1
Administrative Services Committee Meeting
12/8/2015 1:20 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Administrative Services
Committee held on November 24, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 2
Item # 2
Attachment number 1 \nPage 2 of 2
Item # 2
Administrative Services Committee Meeting
12/8/2015 1:20 PM
Motion to approve the renegotiation of the ADP contact for Health and Welfare services to exclude
Participant Call Center services
Department:Human Resources
Caption:Motion to approve the renegotiation of the ADP contact for Health
and Welfare services to exclude Participant Call Center services.
Background:Currently Augusta GA’s HR Department is answering the vast
majority of employee calls and inquiries that should and could
otherwise be handled by ADP. Augusta GA has not seen a return
on investment in that we have not fully utilized the maximum
number of call intake by ADP pursuant to the current contract
(largely in part due to the fact that employees prefer to contact HR
rather than ADP). USI is capable and ready to assume full
responsibility of this process which could save Augusta Ga
potentially approximately $80,000 annually. In 2014, ADP did
not offer the opportunity to Augusta GA to carve out the
Participant Call Center services. The only option was to maintain
the current contract as established or cancel the entire Health and
Welfare contract. On September 4, 2015, ADP provided the
option to Augusta GA to carve out the Participant Call Center
reducing the contract from $344,068.51 to $263,631.60 for 2016.
Analysis:It would be cost effective to Augusta GA if this function was
maintained by USI which provides consulting services for our
Health and Welfare contracts.
Financial Impact:It would be in the best interest of Augusta GA to use the USI
Benefit Resource Center which could save Augusta approximately
$80,000 annually. This is advantageous for the following reasons:
1). Augusta GA is currently paying USI for the Benefit Resource
Center service, however, it is not being utilized. USI is very
familiar with Augusta GA’s Health and Welfare plans. 2). The
potential ROI could save Augusta Ga approximately $80,000
annually.
Alternatives:Continue to allow ADP to provide Health and Wellness Services
and continue to incur cost of approximately $344,068.51 with no
ROI, or proceed with cancelling the contract and bring all services
Cover Memo
Item # 3
in-house.
Recommendation:Approve
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Administrative Services Committee Meeting
12/8/2015 1:20 PM
Recruitment Process for EEO Coordinator
Department:Clerk of Commission
Caption:Discuss recruitment process for the EEO Coordinator. (Requested
by Commissioner Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4