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Administrative Services Committee
Meeting
Commission Chamber- 2/9/2015- 1:05 PM
ADMINISTRATIVE SERVICES
1. Reestablishment of the Citizens Advisory Committee to serve in
an advisory capacity to the Housing and Community
Development Department.
Attachments
2. Clarification from the General Counsel/Parliamentarian
regarding Augusta Commission Rules of Procedure.
(Requested by Commissioner Marion Williams)
Attachments
3. Motion to require Commission approval for all out of state
Commission travel. (Requested by Mayor Pro Tem Smith)
Attachments
4. Discuss having the committee agenda books delivered to the
Commission on the Wednesday preceding the Monday
Committee Meeting. (Requested by Commissioner Wayne
Guilfoyle) (Referred from January 26 Administrative
Services Committee)
Attachments
5. Update from staff on Disparity Study. (Requested by
Commissioner Marion Williams) (Referred from January 26
Administrative Services Committee)
Attachments
6. Motion to approve the minutes of the Administrative Services
Committee held on January 26, 2015.
Attachments
Administrative Services Committee Meeting
2/9/2015 1:05 PM
Citizens Advisory Committee
Department:Housing and Community Development Department (AHCDD)
Caption:Reestablishment of the Citizens Advisory Committee to serve in
an advisory capacity to the Housing and Community Development
Department.
Background:The U.S. Department of Housing and Urban Development (HUD)
under authority to it by the Housing and Community Development
Act of 1974, as amended, requires each jurisdiction (city, county,
etc.) to adopt a ‘citizen participation plan' which must provide for
and encourage citizens to participate in the development of the
consolidated plan, any substantial amendments to the consolidated
plan, and the performance report.” These requirements are to
especially encourage low-and-moderate income citizen
participation where Community Development Block Grants
(CDBG) are employed or sought. Accordingly, low-and-moderate
income citizens, non-profit organizations, relevant advocacy
groups, and interested parties must be involved in the preparation
of the Consolidated Plan (ConPlan) through the mechanisms set
up in the Citizen Participation Plan (Citizen Plan). The ConPlan
approach is a means to meet the requirements of the CDBG
Program. The Citizen Plan requires, at a minimum, citizen input
during three (3) stages of the ConPlan. a) The Proposed Plan
(Con Plan), b) Substantial Amendments to the Proposed Plan
(Con Plan), c) Performance Reports.
Analysis:Nowhere in the statutes, regulations or publications of HUD is
there a requirement that citizens, non-profit organizations and
other interested parties must approve or authorize the ConPlan,
Substantial Amendments or the Performance Plan. However, the
reestablishment of such a Committee definitely provides new
opportunities for collaboration.
Financial Impact:The reestablishment of the Citizen Advisory Committee allows for
this committee to act as a representative body for the citizens of
Augusta, Georgia as they shall be provided the opportunity to
review and comment on the Five Year Consolidated Plan, Annual
Action Plan, and Citizenry comments where appropriate. Cover Memo
Item # 1
Alternatives:To not reestablish the Citizen Advisory Committee
Recommendation:To approve the reestablishment of the Citizen Advisory
Committee to serve in an advisory capacity to the Housing and
Community Development Department as set forth in the
accompanying By-Laws.
Funds are Available
in the Following
Accounts:
Not Applicable
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Administrative Services Committee Meeting
2/9/2015 1:05 PM
Commission Rules of Procedure
Department:Clerk of Commission
Caption:Clarification from the General Counsel/Parliamentarian regarding
Augusta Commission Rules of Procedure. (Requested by
Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Administrative Services Committee Meeting
2/9/2015 1:05 PM
Commission Travel
Department:Clerk of Commission
Caption:Motion to require Commission approval for all out of state
Commission travel. (Requested by Mayor Pro Tem Smith)
Background:The budget is very tight this year and out of state travel by
Commissioners should only be done with the approval of the
Commission.
Analysis:Requiring Commission approval for out of state travel will not
only help to reduce travel expenses, but will also help to ensure
adequate (but not excessive) Commission representation at
appropriate out of state events.
Financial Impact:Reduced travel expenses for 2015 budget.
Alternatives:Make no changes at this time.
Recommendation:Approve.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Administrative Services Committee Meeting
2/9/2015 1:05 PM
Delivery of Committee Agenda Books
Department:
Caption:Discuss having the committee agenda books delivered to the
Commission on the Wednesday preceding the Monday Committee
Meeting. (Requested by Commissioner Wayne Guilfoyle)
(Referred from January 26 Administrative Services
Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Administrative Services Committee Meeting
2/9/2015 1:05 PM
Disparity Study
Department:
Caption:Update from staff on Disparity Study. (Requested by
Commissioner Marion Williams) (Referred from January 26
Administrative Services Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Administrative Services Committee Meeting
2/9/2015 1:05 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Administrative Services
Committee held on January 26, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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