HomeMy WebLinkAbout2015-01-26-Meeting Agenda
Administrative Services Committee
Meeting
Commission Chamber- 1/26/2015- 1:05 PM
ADMINISTRATIVE SERVICES
1. Adopt the 2012 Land Bank Act.
Attachments
2. Attorney Benjamin Allen regarding the bid process for public
works contracts.
Attachments
3. Discuss having the committee agenda books delivered to the
Commission on the Wednesday preceding the Monday
Committee Meeting. (Requested by Commissioner Wayne
Guilfoyle)
Attachments
4. Update from staff on Disparity Study. (Requested by
Commissioner Marion Williams)
Attachments
5. Discuss/approve monthly reports from EEO Department
relative to cases filed. (Requested by Commissioner Marion
Williams)
Attachments
6. Update from the Administrator regarding modifications to the
Municipal Building relative to persons with disabilities.
(Requested by Commissioner Marion Williams)
Attachments
7. Update from the General Counsel regarding the reorganization
of the Law Department. (Requested by Commissioner M.
Williams)
Attachments
8. Motion to approve the minutes of the Administrative Services
Committee held on January 12, 2015.
Attachments
9. Discuss/receive report from the Administrator regarding
information reported from the Transit Contract Manager to the
Commission on December 16, 2014 regarding contractual
violations of McDonald Transit. (Requested by Commissioner
Attachments
www.augustaga.gov
Marion Williams) (Referred from January 12 Administrative
Services Committee)
10. Motion to approve award of RFP 14-208 Universal Life to
Cigna subject to final contract negotiations and to authorize the
Administrator to execute such finally negotiated contract.
Attachments
Administrative Services Committee Meeting
1/26/2015 1:05 PM
2012 Land Bank Act
Department:Clerk of Commission
Caption:Adopt the 2012 Land Bank Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Administrative Services Committee Meeting
1/26/2015 1:05 PM
Atty. Ben Allen
Department:
Caption:Attorney Benjamin Allen regarding the bid process for public
works contracts.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
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Administrative Services Committee Meeting
1/26/2015 1:05 PM
Delivery of Committee Agenda Books
Department:
Caption:Discuss having the committee agenda books delivered to the
Commission on the Wednesday preceding the Monday Committee
Meeting. (Requested by Commissioner Wayne Guilfoyle)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Administrative Services Committee Meeting
1/26/2015 1:05 PM
Disparity Study
Department:
Caption:Update from staff on Disparity Study. (Requested by
Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Administrative Services Committee Meeting
1/26/2015 1:05 PM
EEO Monthly Reports
Department:
Caption:Discuss/approve monthly reports from EEO Department relative
to cases filed. (Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Administrative Services Committee Meeting
1/26/2015 1:05 PM
Handicap modifications to Municipal Bulilding
Department:
Caption:Update from the Administrator regarding modifications to the
Municipal Building relative to persons with disabilities.
(Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Administrative Services Committee Meeting
1/26/2015 1:05 PM
Law Department Reorganization
Department:
Caption:Update from the General Counsel regarding the reorganization of
the Law Department. (Requested by Commissioner M. Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Administrative Services Committee Meeting
1/26/2015 1:05 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Administrative Services
Committee held on January 12, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
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Administrative Services Committee Meeting
1/26/2015 1:05 PM
Report on McDonald Transit
Department:Clerk of Commission
Caption:Discuss/receive report from the Administrator regarding
information reported from the Transit Contract Manager to the
Commission on December 16, 2014 regarding contractual
violations of McDonald Transit. (Requested by Commissioner
Marion Williams) (Referred from January 12 Administrative
Services Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
Administrative Services Committee Meeting
1/26/2015 1:05 PM
Universal Life RFP
Department:Human Resources
Caption:Motion to approve award of RFP 14-208 Universal Life to Cigna
subject to final contract negotiations and to authorize the
Administrator to execute such finally negotiated contract.
Background:Augusta, Georgia reviewed several companies to select a single
carrier for The Universal Life contract. The objective of the RFP
process was to select a carrier who will provide eligible
participants with a quality, affordable life insurance policy with
high guarantee issue limits (minimum $100,000 GI) and a solid
minimum guaranteed interest rate.
Analysis:• We reviewed 4 compliant respondents to the Universal Life
RFP. While all 4 companies have the capabilities required to
provide this product to Augusta Richmond County we felt that
overall 1 company stood out above the others. We primarily
looked at 6 different categories when reviewing the RFP’s. 1. GI
issue levels, 2. Underwriting requirements 3. Portability and
Conversion 4. Guaranteed Interest Rate 5. Administrative
Assistance/Customer Service 6. Company reputation and financial
stability.
Financial Impact:It has been more than 7 years since this policy was vetted. We
believe we can offer employees an improved product with
premium savings for most employees. There is no cost to Augusta
Richmond County for this product.
Alternatives:The alternative to our recommendation is to make no carrier
change and continue with the current vendor.
Recommendation:Our recommended carrier is Cigna
Funds are Available
in the Following
Accounts:Cover Memo
Item # 10
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10