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Home My WebLink About2014-11-18-Meeting Agenda Commission Meeting Agenda Commission Chamber 11/18/2014 2:00 PM INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. Five (5) minute time limit per delegation DELEGATIONS A. Ms. Deanna B. Thomas regarding leased space in the 600 Broad Street Building with the Augusta Regional Collaboration. Attachments CONSENT AGENDA (Items 1-40) PLANNING 1. FINAL PLAT – MAGNOLIA VILLAS PHASE III – S-694-III - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Augusta Land Surveying LLC, on behalf of Magnolia Villas Augusta, LLC, requesting final plat approval for Magnolia Villas, Phase III. This residential subdivision is located off Magnolia Villas Drive, adjacent to Magnolia Villas, Phase 2 and contains 50 lots. DISTRICT 3 Attachments 2. Z-14-45 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the following condition 1) that the applicant understands that any future construction of structures on the property, or additional land disturbance, may require further review; a petition by James B. Trotter, on behalf of Church of the Good Shepherd, requesting a Special Exception to improve an existing Private School per Section 26-1(b) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing approximately 5.77 acres and is Attachments known as 2230Walton Way and 910 Johns Road. Tax Map 034-4-121- 01-0, 034-4-128-02-0 and 034-4-115-00-0 DISTRICT 3 3. Z-14-47 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by David Hagler, on behalf of Hagler 3, LLP, requesting a change of zoning from Zone LI (Light Industry) and Zone HI (Heavy Industry) to Zone HI affecting property containing 19.96 acres and known as 607 Sand Bar Ferry Road. (Tax Map 062-0-004-00-0) DISTRICT 1 Attachments 4. ZA-R-234 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance by adding a new Section 25-G, Mixed Use District Zoning Classification, and for other purposes. Attachments PUBLIC SERVICES 5. Motion to approve the Resolution authorizing the Airport Executive Director and Airport Finance Director take all necessary actions to redeem the required services and all required resolutions or ordinance amendments to conduct the redemption of the below listed bonds as approved by the Augusta Aviation Commission at their October 30, 2014 meeting. (Approved by Public Services Committee November 10, 2014) Attachments 6. Motion to approve New Ownership Application: A.N. 14-43: request by Kyung Hee No for a retail package Beer & Wine License to be used in connection with Juno & Jaehee, Inc. located at 1713 M L King Blvd. Commission District 2 Super District 9. (Approved by Public Services Committee November 10, 2014) Attachments 7. Motion to approve New Ownership Application: A. N. 44: request by Aritiben Vijaybhai Patel for a retail package Liquor License to be used in connection with Inwood Spirits located at 2940 Inwood Drive Ste B. Commission District 5. Super District 9. (Approved by Public Services Committee November 10, 2014) Attachments 8. Motion to approve New Ownership Application: A.N. 14-45: request Attachments by Aratiben Vijaybhai Patel for a retail package Beer & Wine License to be used in connection with Mahakali Food Store, located at 2940 Inwood Dr. Commission District 5. Super District 9. (Approved by Public Services Committee November 10, 2014) 9. Motion to approve New Application: A.N. 14-46: request by Lawanda Pugh for an on premise consumption Liquor, Beer, & Wine License to be used in connection with Cosmos located at 980 Broad St. There will be Dance. Commission District 1. Super District 9. (Approved by Public Services Committee November 10, 2014) Attachments 10. Motion to approve New Application: A.N. 14-47: A request by James R. Key for an on premise consumption Liquor, Beer, & Wine License to be used in connection with Executive Inn located at 1238 Gordon Hwy. There will be Dance. There will be Sunday Sales. Commission Disrtict 1. Super District 9. (Approved by Public Services Committee November 10, 2014) Attachments 11. Motion to approve New Ownership Application: A.N. 14-48: request by Clay C. Mingus for an on premise consumption Liquor, Beer & Wine License to be used in connection with Twin Peaks Augusta located at 277 Robert C. Daniel Pkwy. There will be Sunday Sales. Commission District 3. Super District 10.(Approved by Public Services Committee November 10, 2014) Attachments 12. Motion to approve a request by the Planning & Development Department to renew all of the existing alcohol beverage licenses, and licenses for the adult entertainment establishments, amusement arcades, adult bookstores, and dance halls in the City of Augusta. Districts 1 thru 8. Super Districts 9 and 10. (Approved by Public Services Committee November 10, 2014) Attachments 13. Motion to approve the Dedication of Advance Voting Center and Community Room in honor of Linda W. Beazley. (Approved by Public Services Committee November 10, 2014) Attachments 14. Motion to approve Amendment to the Code Regarding Vacant Lot Attachments Clean up allowing for 14-calendar day notification to property owners. (Approved by the Commission November 4, 2014 - second reading) PUBLIC SAFETY 15. Motion to approve the Richmond County Sheriff's Office (RCSO) requestto use monies from the sale of surplus firearms (152,500.00) to enhance operations within RCSO by the purchase of equipment. (Approved by Public Safety Committee November 10, 2014) Attachments 16. Motion to approve AT&T VIPER Call Handling Upgrade contract. (Approved by Public Safety Committee November 10, 2014) Attachments 17. Motion to approve appointment of non-board members to the Animal Services ordinance review sub-committee. Non member appointments will be Dr. Mark Tribby, DVM; Linda-Bragg Workman; Sgt. John Gray, RCSD; Sammy Sias. Proposed alternates: Hayley Zielinski, DNA Rescue and Dr. Thomas Clark, Phd. (Approved by Public Safety Committee November 10, 2014) Attachments ENGINEERING SERVICES 18. Motion to approve funding for final Design Consultant Services Supplemental Agreement two to Cranston Engineering Group, Inc. in the amount of $84,960.00 for the 15th Street over the Augusta Canal (Broad Street On-Ramp over Rae’s Creek) as requested by the AED. This project will be funded through SPLOST Phase VI for the Engineering Department. (Approved by Engineering Services Committee November 10, 2014) Attachments 19. Motion to authorize condemnation to acquire title of a portion of property for right of way, (Parcel 227-0-093-00-0) 4764 Windsor Spring Road.(Approved by Engineering Services Committee November 10, 2014) Attachments 20. Motion to authorize condemnation to acquire title of a portion of property for right of way, permanent easement, and one temporary driveway easement (Parcel 227-0-263-00-0) 2504 Highway 88. Attachments (Approved by Engineering Services Committee November 10, 2014) 21. Motion to authorize condemnation to acquire title of a portion of property for right of way, permanent construction and maintenance easement, and one temporary driveway easement (Parcel 227-0-095-04- 0) 2491 Railroad Avenue.(Approved by Engineering Services Committee November 10, 2014) Attachments 22. Motion to authorize condemnation to acquire title of a portion of property for right of way, permanent easement, and demolition easement (Parcel 193-0-033-00-0) 4630 Windsor Spring Road. (Approved by Engineering Services Committee November 10, 2014) Attachments 23. Motion to authorize condemnation to acquire title of a portion of property for temporary easement, (Parcel 053-0-173-00-0) 3628 Belair Road. (Approved by Engineering Services Committee November 10, 2014) Attachments 24. Motion to authorize condemnation to acquire title of a portion of property for temporary easement, (Parcel 052-0-433-01-0) 3861 Belair Road. (Approved by Engineering Services Committee November 10, 2014) Attachments 25. Motion to authorize condemnation to acquire title of a portion of property for two permanent access, utility, and maintenance easements and two temporary easements (Parcel 067-0-001-00-0) 2395 Gordon Highway. (Approved by Engineering Services Committee November 10, 2014) Attachments 26. Motion to approve adoption of the Flood Insurance Rate Map (FIRM) and the Flood Insurance Study (FIS) as revised by Letter of Map Revision (LOMR) 14-04-2417P. Effective November 14, 2014. (Approved by Engineering Services Committee November 10, 2014) Attachments 27. Motion to approve adoption of the Flood Insurance Rate Map (FIRM) as Attachments revised by Letter of Map Revision (LOMR) 14-04-4315P, Effective November 14, 2014. (Approved by Engineering Services Committee November 10, 2014) 28. Motion to approve entering into Temporary Access Easement for Construction Agreement with Church of the Good Shepard (Episcopal Day School) for playground/ball field expansion at Episcopal Day School and authorize Mayor to sign associated documents as requested by the Augusta Engineering Department. (Approved by Engineering Services Committee November 10, 2014) Attachments 29. Motion to approve funds in the amount of $125,401.30 for emergency water main relocation work for GDOT SR 56/Mike Padgett Highway Widening Project. (Approved by Engineering Services Committee November 10, 2014) Attachments 30. Motion to to approve entering into Memorandum of Understanding (MOU) with three (3) local Non-profit Organizations (Phinizy Center for Water Sciences, Savannah River Keepers, and Brier Creek Soil and Water Conservation District) to create opportunities for Augusta citizens to participate in activities designed to reduce pollutants in local streams. Also authorize Mayor to sign MOU, as requested by AED. (Approved by Engineering Services Committee November 10, 2014) Attachments 31. Motion to approve Augusta Utilities Sanitary Sewer Connection Services Program.(Approved by Engineering Services Committee November 10, 2014) Attachments 32. Motion to approve funding to Cranston Engineering Group, P.C. in the amount of $ 85,000 for the fees associated with performing the required NPDES Storm Water Monitoring on various Augusta Utilities Projects. (Approved by Engineering Services Committee November 10, 2014) Attachments 33. Motion to approve entering into a Mowing and Maintenance Agreement with GDOT in the vicinity of Rae’s Creek between John C Calhoun and Broad Street in conjunction with Broad Street Off Ramp over Rae's Creek Bridge Rehabilitation Project. Also, authorize the Mayor to sign Attachments the Mowing and Maintenance Agreement and the associated Indemnity Agreement as requested by AED. (Approved by Engineering Services Committee November 10, 2014) 34. Motion to approve the assignment of the engineering firms to specific Augusta Utilities CIP projects with a change on the first item under Water Design from Gordon Highway 24" Water Line Olive Road to Doug Barnard Parkway to Alternate Downtown Feed.(Approved by Engineering Services Committee November 10, 2014) Attachments 35. Motion to approve and accept an easement swap with Crowell & Co. on the Gordon Highway 30" Water Main Project. (Approved by Engineering Services Committee November 10, 2014) Attachments 36. Motion to approve and authorize submitting an application to GDOT for fiscal year 2015 Local Maintenance and Improvement Grant (LMIG), to be used for resurfacing roads and repair as requested by AED. Also approve and authorize the Mayor to execute LMIG application on yearly basis as required by Georgia DOT. (Approved by Engineering Services Committee November 10, 2014) Attachments 37. Motion to authorize Notice of award of an Emergency Task Order in the amount of $79,919 for the Lakeside Drive 6 Inch Water Main project by Quality Storm Water Solutions. (Approved by Engineering Services Committee November 10, 2014) Attachments 38. Motion to approve award of Consultant Service Agreement for On Call Field and Laboratory Testing for Soil and Construction Materials, and Geotechnical Inspections and Investigations to Moreland Altobelli, AMEC Environmental & Infrastructure, Cardno ATC ,and MC Squared Inc., subject to receipt of signed contracts and proper insurance documents. Also approve $500,000 to fund the proposed on-call CMT_Geotech services. Funding is available in TIA Projects Funds and TIA Discretionary Funds as requested by AED. (Approved by Engineering Services Committee November 10, 2014) Attachments PETITIONS AND COMMUNICATIONS 39. Motion to approve the minutes of the regular meeting of the Commission held November 4, 2014 and Special Called Meeting held November 10, 2014. Attachments APPOINTMENT(S) 40. Motion to approve the appointment of Ms. Dorothy L. Williams to the Augusta Animal Control Board representing District 3. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 11/18/2014 AUGUSTA COMMISSION REGULAR AGENDA 11/18/2014 (Items 41-49) PUBLIC SERVICES 41. Motion to approve the Christman Company, Construction Manager at Risk Contract for the Augusta, Georgia Transit Operation and Maintenance Facility on Highway 56. (No recommendation by Public Services Committee November 10, 2014) Attachments 42. Motion to approve and authorize the execution of an Augusta and the Board of Education jointly purchased a tract of land on Highway 56 in June, 2009 for a common maintenance facility. However, in order to utilize FTA grants to improve the site for a bus maintenance facility, Augusta must solely own the tract of land where the grants will be used. The BOE has agreed to convey its half interest in the tract where Augusta will relocate its bus maintenance facility. To reallocate the ownership of the land and to account for investments by the parties in the joint property, an Intergovernmental Agreement must be executed between the parties and the Mayor and Clerk of Commission need to be authorized to accept the deed from the BOE regarding the allocation of ownership of the Highway 56 Bus Barn property by the Mayor and Clerk of Commission and to authorize the Mayor to accept a deed from the Board of Education conveying its half interest in the 8.06 acre tract Attachments where Augusta is to relocate its bus maintenance facility. (No recommendation by Public Services Committee November 10, 2014) 43. Discussion: A request by Jason Voulgaris for a Therapuetic Massage Operators license to be used in connection with AA Massage located at 3540 Wheeler Rd. District 3. Super District 10. (No recommendation by Public Services Committee November 10, 2014) Attachments ADMINISTRATIVE SERVICES 44. Motion to approve recommendation #2 of the Interim Administrator relative to the Disparity Study to consult with Attorney Colette Holt to help implement the goals to make program successful subject to costs associated with the consultation be presented to the Commission and the remainder recommendations referred back to committee. (Approved by Administrative Services Committee October 27, 2014) (Referred from November 4 Commission meeting and November 10 Administrative Services Committee) Attachments 45. Update from staff on the relocation of the remaining Hyde Park property owners. (Requested by Commissioner Marion Williams) Attachments FINANCE 46. Receive from staff to date an all-inclusive/comprehensive/detailed report of all expenditures associated with the Hyde Park Relocation Project as requested on November 4, 2014. (Requested by Commissioner Marion Williams) Attachments 47. Receive from the Finance Director a report on fees paid to Public Financial Management relative to the Water & Sewer Bonds - Series 2014 Issuance as requested on October 3, 2014. (Requested by Commissioner Marion Williams) Attachments ADMINISTRATOR 48. Motion to approve proposed FY 2015 Budget for Augusta Georgia. Attachments Upcoming Meetings www.augustaga.gov LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 49. Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 11/18/2014 2:00 PM Deanna B. Thomas Department: Caption:Ms. Deanna B. Thomas regarding leased space in the 600 Broad Street Building with the Augusta Regional Collaboration. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 1 Attachment number 1 \nPage 1 of 1 Item # 1 Commission Meeting Agenda 11/18/2014 2:00 PM Final Plat - Magnolia Villas Ph 3 Department:Planning Commission Caption: FINAL PLAT – MAGNOLIA VILLAS PHASE III – S-694-III - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Augusta Land Surveying LLC, on behalf of Magnolia Villas Augusta, LLC, requesting final plat approval for Magnolia Villas, Phase III. This residential subdivision is located off Magnolia Villas Drive, adjacent to Magnolia Villas, Phase 2 and contains 50 lots. DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 2 Attachment number 1 \nPage 1 of 1 Item # 2 Commission Meeting Agenda 11/18/2014 2:00 PM Z-14-45 Department:Planning Commission Caption: Z-14-45 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the following condition 1) that the applicant understands that any future construction of structures on the property, or additional land disturbance, may require further review; a petition by James B. Trotter, on behalf of Church of the Good Shepherd, requesting a Special Exception to improve an existing Private School per Section 26-1(b) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing approximately 5.77 acres and is known as 2230Walton Way and 910 Johns Road. Tax Map 034-4-121-01- 0, 034-4-128-02-0 and 034-4-115-00-0 DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 3 Attachment number 1 \nPage 1 of 4 Item # 3 Attachment number 1 \nPage 2 of 4 Item # 3 Attachment number 1 \nPage 3 of 4 Item # 3 Attachment number 1 \nPage 4 of 4 Item # 3 Attachment number 2 \nPage 1 of 1 Item # 3 Commission Meeting Agenda 11/18/2014 2:00 PM Z-14-47 Department:Planning Commission Caption: Z-14-47 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by David Hagler, on behalf of Hagler 3, LLP, requesting a change of zoning from Zone LI (Light Industry) and Zone HI (Heavy Industry) to Zone HI affecting property containing 19.96 acres and known as 607 Sand Bar Ferry Road. (Tax Map 062-0-004-00-0) DISTRICT 1 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 4 Attachment number 1 \nPage 1 of 6 Item # 4 Attachment number 1 \nPage 2 of 6 Item # 4 Attachment number 1 \nPage 3 of 6 Item # 4 Attachment number 1 \nPage 4 of 6 Item # 4 Attachment number 1 \nPage 5 of 6 Item # 4 Attachment number 1 \nPage 6 of 6 Item # 4 Commission Meeting Agenda 11/18/2014 2:00 PM ZA-R-234 Mixed Use District Zoning Classification Department:Planning Commission Caption: ZA-R-234 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance by adding a new Section 25-G, Mixed Use District Zoning Classification, and for other purposes. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 5 Attachment number 1 \nPage 1 of 6 Item # 5 Attachment number 1 \nPage 2 of 6 Item # 5 Attachment number 1 \nPage 3 of 6 Item # 5 Attachment number 1 \nPage 4 of 6 Item # 5 Attachment number 1 \nPage 5 of 6 Item # 5 Attachment number 1 \nPage 6 of 6 Item # 5 Commission Meeting Agenda 11/18/2014 2:00 PM 2005 AUGUSTA REGIONAL AIRPORT BONDS SERIES A, B & C REDEMPTION AND DEFEASANCE Department:Augusta Regional Airport Caption:Motion to approve the Resolution authorizing the Airport Executive Director and Airport Finance Director take all necessary actions to redeem the required services and all required resolutions or ordinance amendments to conduct the redemption of the below listed bonds as approved by the Augusta Aviation Commission at their October 30, 2014 meeting. (Approved by Public Services Committee November 10, 2014) Background:In 2005, Augusta-Richmond County and the Augusta Aviation Commission authorized the issuance of bonds not to exceed $14,500,000 aggregate principal amount of its Airport Passenger Facility Charge and General Revenue Bonds, Series A (Non- AMT) (the "Series 2005A Bonds") and Series B (AMT) (the "Series 2005B Bonds"; the Series 2005A Bonds and the Series 2005B Bonds are sometimes collectively referred to as the "Series 2005A/B Bonds") and a third not to exceed $7,000,000 aggregate principal amount of its Airport General Revenue Bonds, Series C (the "Series 2005C Bonds" and, together with the Series 2005A/B Bonds, the "Series 2005 Bonds"). Analysis:The Bond covenants require the bonds to be redeemed and provide that the first Optional Redemption can take place beginning January 1, 2015. Based upon a preliminary financial analysis conducted by staff, we believe that it is in the best interest of the Augusta Aviation Commission to redeem the Bonds during 2015 due to the current market conditions and the Airport’s financial position. The Airport needs to engage the services of the County’s Bond Counsel; Financial advisor company and other consultants as necessary to conduct the required due diligence. The expenses for this refunding would be known as bond refunding issuance expenses and be incorporated into the aggregate amount of the new bonds being issued. A resolution authorizing staff to proceed with this process is attached. Financial Impact:Preliminary Feaseability estimated annual savings of $578,534.74.Cover Memo Item # 6 Alternatives:Deny request. Recommendation:Approve the Resolution authorizing the Airport Executive Director and the Airport Director of Finance to take all necessary actions to redeem the Series 2005A, Series 205B, and the Series 2005 C Bonts. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 6 STATE OF GEORGIA RICHMOD COUTY RESOLUTIO O. -______ A RESOLUTIO BY THE AUGUSTA, GEORGIA AVIATIO COMMISSIO TO AUTHORIZE THE EXECUTIVE DIRECTOR AD THE DIRECTOR OF FIACE TO TAKE ALL ECESSARY ACTIOS TO REDEEM THE SERIES 2005A (O-AMT), SERIE S 2005B (AMT) AD THE "SERIES 2005C BODS" (THE "SERI ES 2005 BODS"); TO PROVIDE FOR A EFFECTIVE DATE AD FOR OTHER PURPOSES. WHEREAS, the Master Bond Resolution (the "Master Bond Resolution") and the First Supplemental Bond Resolution (the "First Supplemental Bond Resolution") for the Augusta Aviation Airport was adopted by the Augusta-Richmond County Commission on February 1, 2005 and by the Augusta Aviation Commission on January 20, 2005, authorizing the issuance of bonds not to exceed $14,500,000 aggregate principal amount of its Airport Passenger Facility Charge and General Revenue Bonds, Series 2005A (Non-AMT) (the "Series 2005A Bonds") and Series 2005B (AMT) (the "Series 2005B Bonds"; the Series 2005A Bonds and the Series 2005B Bonds are sometimes collectively referred to as the "Series 2005A/B Bonds") and its not to exceed $7,000,000 aggregate principal amount of its Airport General Revenue Bonds, Series 2005C (the "Series 2005C Bonds" and, together with the Series 2005A/B Bonds, the "Series 2005 Bonds"); and WHEREAS, the Bonds are required to be redeemed and provide that the first Optional Redemption can take place beginning January 1, 2015; and WHEREAS, it is in the best interest of the Airport to redeem the Bonds during this time due to the current market conditions and the Airport’s financial position; and OW THEREFORE, LET IT BE RESOLVED AS FOLLOWS: Section 1. The Augusta, Aviation Commission hereby authorizes the Executive Director and the Finance Director to take the actions necessary to redeem the 2005 Series A, B and C Bonds, including working with Bond Counsel, the County’s Financing company and other consultants as necessary and the expenditure of funds for the required services. Section 2. All required resolutions or ordinance amendments to conduct the redemption of the bonds will be brought back to the Augusta, Georgia Attachment number 1 \nPage 1 of 2 Item # 6 Commission to be approved and spread upon its minutes within thirty (30) days of approval by the Aviation Commission. Section 3. Severability. If any section, sentence, clause or phrase of this Resolution is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution, and such remainder shall remain in full force and effect. Section 4. Effective Date. This Resolution shall be in full force and effect immediately upon and after its final passage. SO RESOLVED this ______ day of ___________________, 2014. Approved: COUTY: AVIATIO COMMISSIO: Approved: Approved: David Copenhaver, Mayor Douglas Lively, Chairman Attest: Attest: Clerk of Commission Commission Secretary Clerk (Seal) Secretary (Seal) Approved as to form: County Attorney Attachment number 1 \nPage 2 of 2 Item # 6 Commission Meeting Agenda 11/18/2014 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Ownership Application: A.N. 14- 43: request by Kyung Hee No for a retail package Beer & Wine License to be used in connection with Juno & Jaehee, Inc. located at 1713 M L King Blvd. Commission District 2 Super District 9. (Approved by Public Services Committee November 10, 2014) Background:This is a New Ownership Application. Formerly in the name of Manoj Patel. Analysis:The applicant meets all the requirements of The City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $665.00 Alternatives: Recommendation:Planning & Development recommends Approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 7 Attachment number 1 \nPage 1 of 2 Item # 7 Attachment number 1 \nPage 2 of 2 Item # 7 Commission Meeting Agenda 11/18/2014 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Ownership Application: A. N. 44: request by Aritiben Vijaybhai Patel for a retail package Liquor License to be used in connection with Inwood Spirits located at 2940 Inwood Drive Ste B. Commission District 5. Super District 9. (Approved by Public Services Committee November 10, 2014) Background:This is a New Ownership Application. Formerly in the name of Mrunalina Monalisa Gandhi. Analysis:The applicant meets all of the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $1,665.00 Alternatives: Recommendation:The Planning & Development recommends Approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 8 Attachment number 1 \nPage 1 of 2 Item # 8 Attachment number 1 \nPage 2 of 2 Item # 8 Commission Meeting Agenda 11/18/2014 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Ownership Application: A.N. 14- 45: request by Aratiben Vijaybhai Patel for a retail package Beer & Wine License to be used in connection with Mahakali Food Store, located at 2940 Inwood Dr. Commission District 5. Super District 9. (Approved by Public Services Committee November 10, 2014) Background:This is a New Ownership Application. Formerly in the name of Mrunalina Monlisa Gandhi. Analysis:The applicant meets all of the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $665.00 Alternatives: Recommendation:The Planning & Development recommends Approval. The R.C.S.O. recommends Approval Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 9 Attachment number 1 \nPage 1 of 2 Item # 9 Attachment number 1 \nPage 2 of 2 Item # 9 Commission Meeting Agenda 11/18/2014 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Application: A.N. 14-46: request by Lawanda Pugh for an on premise consumption Liquor, Beer, & Wine License to be used in connection with Cosmos located at 980 Broad St. There will be Dance. Commission District 1. Super District 9. (Approved by Public Services Committee November 10, 2014) Background:This is a New Application. Analysis:The applicant meets all of the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $2,303.50 Alternatives: Recommendation:The Planning & Development recommends Approval. The R.C.S.O. recommends Approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 10 Attachment number 1 \nPage 1 of 2 Item # 10 Attachment number 1 \nPage 2 of 2 Item # 10 Commission Meeting Agenda 11/18/2014 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Application: A.N. 14-47: A request by James R. Key for an on premise consumption Liquor, Beer, & Wine License to be used in connection with Executive Inn located at 1238 Gordon Hwy. There will be Dance. There will be Sunday Sales. Commission Disrtict 1. Super District 9. (Approved by Public Services Committee November 10, 2014) Background:This is a New Application. Analysis:The applicant meets all of the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $3,562.50. Alternatives: Recommendation:Planning & Development recommends Approval. The R.C.S.O. recommends Approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 11 Attachment number 1 \nPage 1 of 2 Item # 11 Attachment number 1 \nPage 2 of 2 Item # 11 Commission Meeting Agenda 11/18/2014 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Ownership Application: A.N. 14-48: request by Clay C. Mingus for an on premise consumption Liquor, Beer & Wine License to be used in connection with Twin Peaks Augusta located at 277 Robert C. Daniel Pkwy. There will be Sunday Sales. Commission District 3. Super District 10.(Approved by Public Services Committee November 10, 2014) Background:This is a New Ownership Application. Formerly in the name of John T. Walker. Analysis:The applicant meets all of the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $3,660.00. Alternatives: Recommendation:The Planning & Development recommends Approval. the R.C.S.O. recommnds Approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 12 Attachment number 1 \nPage 1 of 2 Item # 12 Attachment number 1 \nPage 2 of 2 Item # 12 Commission Meeting Agenda 11/18/2014 2:00 PM Alcohol Applications Department:Planning & Development Caption:Motion to approve a request by the Planning & Development Department to renew all of the existing alcohol beverage licenses, and licenses for the adult entertainment establishments, amusement arcades, adult bookstores, and dance halls in the City of Augusta. Districts 1 thru 8. Super Districts 9 and 10. (Approved by Public Services Committee November 10, 2014) Background:This is the yearly renewal of all alcohol and adult entertainments licenses as well as the regulated licenses associated with them. Analysis:The applicants meet the requiremnts for renewal of their current licenses. Financial Impact: Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 13 Attachment number 1 \nPage 1 of 1 Item # 13 Commission Meeting Agenda 11/18/2014 2:00 PM Dedication of Advance Voting Center and Community Room Department:Board of Elections Caption:Motion to approve the Dedication of Advance Voting Center and Community Room in honor of Linda W. Beazley. (Approved by Public Services Committee November 10, 2014) Background:The new Advance Voting Center and Community Room on the 1st Floor of the Municipal Building provides an easily accessible, state of the art facility for citizens to use during Advance Voting or as a multi-purpose room for meetings or hearings. Linda Beazley was the first Executive Director for the Richmond County Board of Elections Office and served in that capacity from 1973 - 1993. Mrs. Beazley also served as County Administrator from 1993 - 1996, as State Elections Director from 1996 - 2005, and as Chairperson of the Richmond County Board of Elections from 2005 - 2011. In addition to dedicating the room in Linda Beazley's honor, we are proposing that heirloom election memorabilia be displayed in the room for the enjoyment of the public. The Augusta Museum of History has been consulted in order to to determine the proper way to display these documents and memorabilia. Analysis:Dedicating the room in honor of Linda Beazley is a very appropriate way to honor this great Augustan and Georgian. Nancy Glaser with the Augusta Musuem of History has been consulted and has given an estimate of $5,000 to have her staff design, build and install 4 displays for election artifacts. The cost for the displays would include all materials, design labor and installation. Having the Musuem staff prepare and install the displays will ensure that the displays are professionally designed and installed and will meet all ADA requirements. There are other items for public viewing besides those to be included in displays , including election results from 1869, drawings, and general memorabilia. Financial Impact:$5,000 paid by the City of Augusta to the Augusta Musuem of History for the design, construction and installation of 4 displays. In additon, $2,500 in private donations will be collected to cover Cover Memo Item # 14 other costs (like framing) related to displaying the heirloom election artifacts. Alternatives: Recommendation:That the City of Augusta dedicate the Advance Voting Center and Community Room in the name of Linda W. Beazley and contribute $5,000 towards the establishment of a public exhibit of election memorabilia. Funds are Available in the Following Accounts: Capital outlay contingency - dbw REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 14 Commission Meeting Agenda 11/18/2014 2:00 PM Motion to Approve Amendment to the Code Regarding Vacant Lot Clean up Department:Solid Waste Caption:Motion to approve Amendment to the Code Regarding Vacant Lot Clean up allowing for 14-calendar day notification to property owners. (Approved by the Commission November 4, 2014 - second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation:Motion to Approve Amendment to the Code Regarding Vacant Lot Clean up Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 15 Attachment number 1 \nPage 1 of 8 Item # 15 Attachment number 1 \nPage 2 of 8 Item # 15 Attachment number 1 \nPage 3 of 8 Item # 15 Attachment number 1 \nPage 4 of 8 Item # 15 Attachment number 1 \nPage 5 of 8 Item # 15 Attachment number 1 \nPage 6 of 8 Item # 15 Attachment number 1 \nPage 7 of 8 Item # 15 Attachment number 1 \nPage 8 of 8 Item # 15 Commission Meeting Agenda 11/18/2014 2:00 PM Christman Company Contract Department:Augusta Public Transit Caption:Motion to approve the Christman Company, Construction Manager at Risk Contract for the Augusta, Georgia Transit Operation and Maintenance Facility on Highway 56. (No recommendation by Public Services Committee November 10, 2014) Background:During the January 27, 2014 Committee meeting, a motion to approve the Christman Company as the Construction Manager at Risk for Augusta, Georgia Transit Operation and Maintenance Facility on Highway 56 moved forward to full Commission with no recommendation. On February 2, 2014, Commission Meeting, the Christman Company was approved as the Construction Manager at Risk with a vote of 7-3. Analysis:The approval of this contract will allow Augusta Public Transit to move forward with the contruction of it Maintenance Facility. Financial Impact:This item will be 80% federally funded and 20% locally funded. The total amount of $744,084 for the General Conditions, Preconstruction Services and Management Fees is included in the overall total project budget of $9,480,660 million. Alternatives:None practical if grants are to be used. Recommendation:Approve the contract for the Christman Company, Construction Manager at Risk for the Augusta, Georgia Transit Operations and Maintenance Facility. Funds are Available in the Following Accounts: 54709-1210-54-13130 and 54709-1213-52-12115 REVIEWED AND APPROVED BY: Cover Memo Item # 16 Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 16 Attachment number 1 \nPage 1 of 113 Item # 16 Attachment number 1 \nPage 2 of 113 Item # 16 Attachment number 1 \nPage 3 of 113 Item # 16 Attachment number 1 \nPage 4 of 113 Item # 16 Attachment number 1 \nPage 5 of 113 Item # 16 Attachment number 1 \nPage 6 of 113 Item # 16 Attachment number 1 \nPage 7 of 113 Item # 16 Attachment number 1 \nPage 8 of 113 Item # 16 Attachment number 1 \nPage 9 of 113 Item # 16 Attachment number 1 \nPage 10 of 113 Item # 16 Attachment number 1 \nPage 11 of 113 Item # 16 Attachment number 1 \nPage 12 of 113 Item # 16 Attachment number 1 \nPage 13 of 113 Item # 16 Attachment number 1 \nPage 14 of 113 Item # 16 Attachment number 1 \nPage 15 of 113 Item # 16 Attachment number 1 \nPage 16 of 113 Item # 16 Attachment number 1 \nPage 17 of 113 Item # 16 Attachment number 1 \nPage 18 of 113 Item # 16 Attachment number 1 \nPage 19 of 113 Item # 16 Attachment number 1 \nPage 20 of 113 Item # 16 Attachment number 1 \nPage 21 of 113 Item # 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16 Attachment number 1 \nPage 110 of 113 Item # 16 Attachment number 1 \nPage 111 of 113 Item # 16 Attachment number 1 \nPage 112 of 113 Item # 16 Attachment number 1 \nPage 113 of 113 Item # 16 Attachment number 2 \nPage 1 of 2 Item # 16 Attachment number 2 \nPage 2 of 2 Item # 16 Commission Meeting Agenda 11/18/2014 2:00 PM Intergovernmental Agreement Department:Law Caption:Motion to approve and authorize the execution of an Augusta and the Board of Education jointly purchased a tract of land on Highway 56 in June, 2009 for a common maintenance facility. However, in order to utilize FTA grants to improve the site for a bus maintenance facility, Augusta must solely own the tract of land where the grants will be used. The BOE has agreed to convey its half interest in the tract where Augusta will relocate its bus maintenance facility. To reallocate the ownership of the land and to account for investments by the parties in the joint property, an Intergovernmental Agreement must be executed between the parties and the Mayor and Clerk of Commission need to be authorized to accept the deed from the BOE regarding the allocation of ownership of the Highway 56 Bus Barn property by the Mayor and Clerk of Commission and to authorize the Mayor to accept a deed from the Board of Education conveying its half interest in the 8.06 acre tract where Augusta is to relocate its bus maintenance facility. (No recommendation by Public Services Committee November 10, 2014) Background:Augusta and the Board of Education jointly purchased a tract of land on Highway 56 in June, 2009 for a common maintenance facility. However, in order to utilize FTA grants to improve the site for a bus maintenance facility, Augusta must solely own the tract of land where the grants will be used. The BOE has agreed to convey its half interest in the tract where Augusta will relocate its bus maintenance facility. To reallocate the ownership of the land and to account for investments by the parties in the joint property, an Intergovernmental Agreement must be executed between the parties and the Mayor and Clerk of Commission need to be authorized to accept the deed from the BOE. Analysis:None Financial Impact:None Alternatives:None practical if grants are to be used. Cover Memo Item # 17 Recommendation:Approve Motion Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 17 Attachment number 1 \nPage 1 of 11 Item # 17 Attachment number 1 \nPage 2 of 11 Item # 17 Attachment number 1 \nPage 3 of 11 Item # 17 Attachment number 1 \nPage 4 of 11 Item # 17 Attachment number 1 \nPage 5 of 11 Item # 17 Attachment number 1 \nPage 6 of 11 Item # 17 Attachment number 1 \nPage 7 of 11 Item # 17 Attachment number 1 \nPage 8 of 11 Item # 17 Attachment number 1 \nPage 9 of 11 Item # 17 Attachment number 1 \nPage 10 of 11 Item # 17 Attachment number 1 \nPage 11 of 11 Item # 17 Attachment number 2 \nPage 1 of 3 Item # 17 Attachment number 2 \nPage 2 of 3 Item # 17 Attachment number 2 \nPage 3 of 3 Item # 17 Commission Meeting Agenda 11/18/2014 2:00 PM Therapuetic Massage Operators License Department:Planning & Development Caption:Discussion: A request by Jason Voulgaris for a Therapuetic Massage Operators license to be used in connection with AA Massage located at 3540 Wheeler Rd. District 3. Super District 10. (No recommendation by Public Services Committee November 10, 2014) Background:This is a new application. Analysis:It is our belief that the applicant does not meet the intent of the City of Augusta's Ordinance regulating Therapuetic Massage Operators Licenses. Financial Impact:The applicant will pay a fee of $121.00. Alternatives: Recommendation:Planning & Development recommend Denial. The RCSO recommends Denial. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 18 S.^= ri6O = <- flsfl3Er,o xF D'g 0) :,q fI: a .)i sii: o6Qo-l-oo onPE;9o/i': rO €o J=. o* o IT> -: ] ta@\'<)+; t F; !i.xi! uror:N] /-(,Pl:. ou5 -6 N,'- @ )a,".lA o'!uY' rj 6-,'' C::oP3autOOu^!V IUE0);1:o T:;.: r.) 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E b lc le.) i0r E I Attachment number 1 \nPage 1 of 3 Item # 18 AUUUSIA ruCHMUND UUUN I Y PERSONNEL STATEMENT 1815 MARYIN GRIFFIN ROAD AUGUSTA GA 30906 FullName of Applicant:r) 2)Home Address: 3) rerephone *, 1Qb?Qtl OlaO ss*, High School Diploma: Ves U,/ No 4) Trade name of Business of which personnel statement is a part ,t, A A (l A-SSagq- Business Address: Date of Birth, Q3 311q or GED: Yes No 9o95) 6) 7) 8) e) Business Telephone: Position of Applicant in Business; O ulrlQ-n Other names use by-applicant: maiden name, names used in former maniages, alias, stagename, and or nicknames Place of Birth: Naturalized: U.S. Citizen t&"t ( ) no Date, Place and Court: Certification No: l0)MartialStatus: (ffianied, ( )Divorced ( ) Separated() Widowed( ) Single( ) 11) If married, divorced, or widowed, complete the information requested below. Fult name of spouse; (i n o H O o! Tong ,ru l2)Applicants,ueigrrt: 5/()8l/ weight;lfl< lLt eee' t{ 0 ColorHair: At*" k color Eyes: L t n- ^ Occupation and Description of Duties Performed Qr4rr[vtOIti, ,U.S. Arbag Cive most recent first. Ifself-em ive details Reason for l-caving To6 oir,q.d 3rs9o4 I aett l .es I [xt rel ,hor3r Attachment number 1 \nPage 2 of 3 Item # 18 List in reverse ch ical order all of residence for the l5) References: Give three personal references, notrelatives, formeremployers, fellow employees, or school teachers, who are responsible, reputable, adults, business or professional men or women, who have known you well during the past five years. (Name, residence, business, addr-ess, and nur;rber c.f ye-ars,known). l6) Military service:( Serial numbers, branch service, period ce, type of disc-f l7) Have you ever been arrested, or held by Federal, State, or other law enforcement authorities, for any violations ofany federal, state, county or municipal law, regulation or ordinance? (Do no include traffic violations, unless they are offenses pertaining to alcohol or drugs, such as driving under the influence.) All other charges be i4cluded even if they were disryrissed:aol<^A,, -Yh c^.^.a't /a.^-smissed:. Cive/'fr^ n'Qs charge{ orheld, date, place where 18) Attach two (2) copies of driver's license and or picture I.D. to application, Note: Before signing this statement, check all answers and explanations to see that you have answered all questions correctly. 1'his statement is to be executed under oath and subject to the penalties of false swearing, and it includes all attached sheets submitterl. herewith. VERIFICATION State of Georr,. (i cLr frf Or"J counry do solemnly swear, subject to the penalties of false swearing that the statements and answers by me as the applicant in the foregoing personnel statement are true. I hereby certi0/ that (the above signed person) is personally known to me, he/she signed his/her name to the foregoing application stating to me that he/she knew and understood all statement and answers therin, and, under oath This day of in the year Notary Public that made (Full name in ink) Sheriff Department Approval Disapproval Attachment number 1 \nPage 3 of 3 Item # 18 Commission Meeting Agenda 11/18/2014 2:00 PM Disparity Study Department:Administrator's Office Caption:Motion to approve recommendation #2 of the Interim Administrator relative to the Disparity Study to consult with Attorney Colette Holt to help implement the goals to make program successful subject to costs associated with the consultation be presented to the Commission and the remainder recommendations referred back to committee. (Approved by Administrative Services Committee October 27, 2014) (Referred from November 4 Commission meeting and November 10 Administrative Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 19 Attachment number 1 \nPage 1 of 3 Item # 19 Attachment number 1 \nPage 2 of 3 Item # 19 Attachment number 1 \nPage 3 of 3 Item # 19 Commission Meeting Agenda 11/18/2014 2:00 PM Update Hyde Park Relocation Project Department: Caption:Update from staff on the relocation of the remaining Hyde Park property owners. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 20 Commission Meeting Agenda 11/18/2014 2:00 PM Approve a request by the Richmond County Sheriff's Office to use funds from the sale of surplus firearms to enhance operations of the Sheriff's Office Department:Richmond County Sheriff's Office Caption:Motion to approve the Richmond County Sheriff's Office (RCSO) requestto use monies from the sale of surplus firearms (152,500.00) to enhance operations within RCSO by the purchase of equipment.(Approved by Public Safety Committee November 10, 2014) Background:On October 15, 2014, payment was received from bid item #14- 197, (Disposal of Forfeited or Abandoned Firearms for Sheriff's Office) in the amount of $152,500.00. The Sheriff's Office is requesting to use these monies to enhance operations within the agency. RCSO will use the monies: Replace the existing Glock handguns deputies carry with the newest version of the weapon (Gen 4) The current weapons are 11 years old and Glock manufacturer recommends police weapons changed every 10 years. ($40,000.00) Purchase 420 Body worn cameras for deputies and all hardware and storage devices. ($64,500.00) Purchase a Crime Scene Response truck for the RCSO Crime Scene Unit. This is a specialty vehicle used to respond to crime scene when requested which caries specialized equipment to process the scene. ($48,000.00) Analysis: Financial Impact:This is no financial impact to Augusta/Richmond County the monies were obtained from the sale of surplus weapons. Alternatives:none Recommendation:Approve the request for the use of funds ($152,500.00) by the Richmond County Sheriff's Office to enhance operations for purchasing equipment. Funds are Available RCSO request these funds placed in 273-03-1310-5311/6160 Cover Memo Item # 21 in the Following Accounts: Budget should be amended to place revenue in proper account and also to increase exp level. dbw REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 21 Attachment number 1 \nPage 1 of 1 Item # 21 Commission Meeting Agenda 11/18/2014 2:00 PM AT&T VIPER Call Handling Upgrade contract Department:Augusta 9-1-1 Center Caption:Motion to approve AT&T VIPER Call Handling Upgrade contract. (Approved by Public Safety Committee November 10, 2014) Background:The Augusta 9-1-1 Center's VIPER system was the first fielded in Georgia. AT&T is going to end support for our current model due to its age in the near future which will require utilizing third party vendors for maintenance. The current system also needs to be upgraded to current 911 technology and to support the pending NG 911 transformation. Analysis:After extensive negotiations with AT&T, the AT&T Special Service Arrangement Agreement has been approved as to form by Law Department. The contract is for sixty (60) months at $6,283.40 per month for a total of $377,004.00. Financial Impact:Total cost of the contract $377,004.00. Alternatives:Deny and recommend alternate technology source for receiving 911 calls. Recommendation:Approve the AT&T VIPER Call Handling Upgrade contract. Funds are Available in the Following Accounts: 631000000-1119114/272 Fund REVIEWED AND APPROVED BY: Cover Memo Item # 22 Special Service Arrangement Agreement Case Number GA14-0310-04 Page 1 of 14 AT&T and Customer Confidential Information This Special Service Arrangement (SSA) Agreement (“Agreement”) is by and between BellSouth Telecommunications, LLC d/b/a AT&T Georgia, (“Company”) and Augusta, Georgia, a political subdivision of the state of Georgia (“Customer”), and is entered into pursuant to Tariff Section A5 of the General Subscriber Services. This Agreement is based upon the following terms and conditions as well as Attachment(s) affixed hereto and the appropriate lawfully filed and approved tariffs which are by this reference incorporated herein. 1. Scope. Customer requests and Company agrees, subject to the terms and conditions herein, to provide the service described in this Agreement at the monthly and nonrecurring rates, charges, and conditions as described in this Agreement (“Service”). The rates, charges, and conditions described in this Agreement are binding upon Company and Customer for the duration of this Agreement. For the purposes of the effectiveness of the terms and conditions contained herein, this Agreement shall become effective upon execution by both parties. For purposes of the determination of any service period stated herein, said Service period shall commence when the Service is accepted by Customer or when the customer begins using the Service for its intended operational use, whichever occurs first. 2. Additional Services. Company agrees to provide Customer notice of any additional tariffed services required for the installation of the Service. Customer agrees to be responsible for all rates, charges and conditions for any additional tariffed services that are ordered by Customer. 3. Regulatory Considerations. This Agreement is subject to and controlled by the provisions of Company's or any of its affiliated companies' lawfully filed and approved tariffs, including but not limited to Section A2 of the General Subscriber Services Tariff and No. 2 of the Federal Communications Commission Tariff and shall include all changes to said tariffs as may be made from time to time. All appropriate tariff rates and charges shall be included in the provision of this service. Except for the expressed rates, charges, terms and conditions herein, in the event any part of this Agreement conflicts with the terms and conditions of Company’s or any of its affiliated companies’ lawfully filed and approved tariffs, the tariff shall control. 4. Regulatory Approvals. This Agreement may be subject to the appropriate regulatory approval prior to commencement of installation. Should such regulatory approval be denied, after a proper request by Company, this Agreement shall be null, void, and of no effect. 5. Cancellation-Prior to Installation. If Customer cancels this Agreement prior to the completed installation of the Service, but after the execution of this Agreement by Customer and Company, Customer shall pay all reasonable costs incurred in the implementation of this Agreement prior to receipt of written notice of cancellation by Company. Notwithstanding the foregoing, such reasonable costs shall not exceed all costs which would apply if the work in the implementation of this Agreement had been completed by Company. 6. Termination-Prior to Expiration of Service Period. A) Failure of Company, which has not been remedied or waived, to perform or otherwise comply with a material condition of the Agreement shall constitute default and Customer may terminate this Agreement in part or in whole upon written notice to the Company pursuant to this term and shall not be responsible for any termination fees; (B) Customer has the right to cancel this Agreement at any time prior to the expiration of the Service period set forth in this Agreement for its convenience, but shall be responsible for termination charges in the amount of twelve (12) times the average charge for one month’s fees paid by Customer to Client for Services or all remaining charges as a result of the minimum Service period agreed to by the Company and Customer, whichever is less 7. Choice of Law. This Agreement shall be construed in accordance with the laws of the State of Georgia. A suit brought to enforce the terms and conditions of this Agreement shall be filed in the Superior Court of Richmond County in the State of Georgia or in the United States District Court for the Southern District of Georgia, Augusta Division. By Attachment number 1 \nPage 1 of 14 Item # 22 Special Service Arrangement Agreement Case Number GA14-0310-04 Page 2 of 14 AT&T and Customer Confidential Information signing this Agreement, the Parties specifically consent to and waive any argument regarding venue in Richmond County. 8. Notices. Except as otherwise provided in this Agreement, notices required to be given pursuant to this Agreement shall be effective when received, and shall be sufficient if given in writing, hand delivered, or United States mail, postage prepaid, addressed to the appropriate party at the address set forth below. Either party hereto may change the name and address to whom all notices or other documents required under this Agreement must be sent at any time by giving written notice to the other party. Company BellSouth Telecommunications, LLC d/b/a AT&T Georgia Assistant Vice President 2180 Lake Blvd., 7th Floor Atlanta, GA 30319 Customer Augusta, Georgia c/o 911 Director 911 4th Street Augusta, GA 30901 With a copy to: General Counsel Augusta, Georgia Law Department 520 Greene Street Augusta, GA 30901 9. Assignment. Customer may not assign its rights or obligations under this Agreement without the express written consent of Company and only pursuant to the conditions contained in the appropriate tariff. 10. Severability. In the event that one or more of the provisions contained in this Agreement or incorporated within by reference shall be invalid, illegal, or unenforceable in any respect under any applicable statute, regulatory requirement or rule of law, then such provisions shall be considered inoperative to the extent of such invalidity, illegality, or unenforceability and the remainder of this Agreement shall continue in full force and effect. 11. Merger Clause. Customer acknowledges that Customer has read and understands this Agreement and agrees to be bound by its terms and conditions. Customer further agrees that this Agreement, and any orders, constitute the complete and exclusive statement of the Agreement between the parties, superseding all proposals, representations, and/or prior agreements, oral or written, between the parties relating to the subject matter of the Agreement. 12. Acceptance. Acceptance of any order by Company is subject to Company credit and other approvals. Following order acceptance, if it is determined that: (i) the initial credit approval was based on inaccurate or incomplete information; or (ii) the Customer's creditworthiness has significantly decreased, Company in its sole discretion reserves the right to cancel the order without liability or suspend the order until accurate and appropriate credit approval requirements are established and accepted by Customer. 13. Taxes and Fees. All charges are exclusive of applicable federal, state or local taxes and fees. Company may invoice and Customer agrees to pay to Company amounts equal to any taxes resulting from this Agreement or any activities hereunder including any and all sales and use taxes, duties, or review imposed or permitted by any authority, government, or Attachment number 1 \nPage 2 of 14 Item # 22 Special Service Arrangement Agreement Case Number GA14-0310-04 Page 3 of 14 AT&T and Customer Confidential Information governmental agency, exclusive of taxes on Company's net income. Customer will be responsible for any ad valorem, property, or other taxes assessable on equipment on or after delivery to the installation site. 14. Risk of Loss or Damage. All risk of loss or damage shall pass to Customer as to each item of equipment on the date of delivery to the Customer Service location. 15. Security Interest. Customer grants the Company a purchase money security interest in each item of equipment or software. Customer agrees to execute any documents that are reasonably requested by the Company to protect or perfect the Company’s security interest. 16. Software License. A) All software is and will remain the property of Company. Company, with respect to Company developed software and to the extent authorized under the supplier licenses, grants to Customer a personal, nontransferable and nonexclusive sublicense (without the right to further sublicense) to use the software, subject to the following terms and conditions. B) Customer shall (i) use the software only in conjunction with the particular Service for which the software was initially furnished; (ii) use the software solely for Customer's internal business purposes; (iii) not reverse engineer, decompile, disassemble, reverse translate or otherwise translate the software into human readable form, nor reproduce the software except for archival purposes; (iv) return the software, together with all copies thereof, or with Company's written consent, destroy (or erase, if recorded on an erasable storage medium) the software when no longer needed or permitted for use with the Service for which the software was furnished; and (v) keep in confidence all information relating to software and treat such information as the exclusive property and trade secret of Company or such suppliers. C) In addition to the above, where Company’s suppliers require Customer to sign or otherwise agree to separate licensing provisions directly with the supplier, Customer shall comply with such licensing provisions. 17. Changes in Customer Orders. Changes to an order may only be made following agreement of Customer and Company to the change. Such change would not materially alter the original design, functionality or implementation date. Appropriate documentation will be required so that additions or deletions may be recorded and charges or credits issued. The Customer’s ability to delete items from an order or to return equipment is subject to Company’s ability to return the equipment to the manufacturer. Restocking, shipping and handling charges will be assessed with respect to any items deleted or returned. A) Shipping Expedites. Unless otherwise agreed to by the parties in writing, Company will provide the software and hardware one hundred twenty (120) days from the date that this Agreement is effective. If requested by the Customer, Company will deliver the Service in less than one hundred twenty (120) days provided that the Customer pay reasonable expedite delivery charge that are incurred by Company. Notice of those charges will be provided after the required delivery date is determined by the Customer and the Company. B) Delivery Delays. Customer agrees to reimburse Company for all out-of-pocket expenses incurred by Company if Service delivery is delayed by Customer. If the implementation is delayed, through no fault of the Company for ninety (90) days from planned implementation, the Company will have the option to revise the pricing to the then current rates and to collect all reasonable out of pocket costs for implementation delays, storage and lost margins from Customer. C) Additional equipment. Customer acknowledges that the equipment requirements are based on the current information provided by the Customer and are the best estimate of Customer and Company. If additional equipment is required, Company will provide the equipment after the Customer’s completion and Company’s acceptance of a written change order, which will include any additional charges to Customer. D) Customer acknowledges that it has reviewed the proposed configuration and the customer’s facilities are adequate for the site operations. Future operational changes or additional requirements may necessitate additional equipment which will be billable to the Customer. AT&T’s Site Preparation Document provides customer with physical backroom space requirements for equipment cabinets. In addition, a site survey is performed before equipment is installed. Attachment number 1 \nPage 3 of 14 Item # 22 Special Service Arrangement Agreement Case Number GA14-0310-04 Page 4 of 14 AT&T and Customer Confidential Information 18. Maintenance. A) If applicable, maintenance service commences at the earlier of the Service acceptance or the date that the Customer begins using the Service for its intended operational purpose. Maintenance may be provided via repair, replacement, or upgrade of defective equipment at Company’s option. If on-site manufacturer service is required, it will be provided at Company’s then current commercial rates. B) The initial term for maintenance shall be sixty (60) months. The initial term may be renewed for successive one-year terms of up to five (5) years by the written mutual consent of the Parties. 19. Remedies and Damages Limitations. A) The following limitations of liability represent a material inducement to the parties to enter into this Agreement and to perform Orders at the stated price. If additional risks or undertakings were contemplated by Company, the additional risks or undertakings would have been reflected in an increased price. In contemplation of the price, Customer acknowledges that there is consideration for the limitation of damages and remedies set forth above and as follows. B) ANYTHING IN THIS AGREEMENT OR ANY OTHER DOCUMENTS TO THE CONTRARY NOTWITHSTANDING, NEITHER COMPANY, NOR ITS SUPPLIERS OR MANUFACTURERS, SHALL BE LIABLE FOR ANY SPECIAL, CONSEQUENTIAL, EXEMPLARY, PUNITIVE, ECONOMIC, OR INDIRECT DAMAGES, INCLUDING WITHOUT LIMITATION LOST PROFITS, LOSS OF DATA, TOLL FRAUD OR OTHER UNAUTHORIZED USE, OR LOSS OF USE. THIS LIMITATION OF LIABILITY WILL APPLY WHETHER ANY CLAIM IS BASED ON CONTRACT, WARRANTY, NEGLIENCE OR OTHER TORT, BREACH OF STATUTORY OR OTHER LEGAL DUTY, PRINCIPLES OF INDEMNITY OR CONTRIBUTION, OR OTHERWISE, WHETHER OR NOT THEY OR COMPANY HAD NOTICE OF THE POSSIBILITY OF SUCH DAMAGES OCCURRING. CUSTOMER'S EXCLUSIVE REMEDY FOR ANY DEFAULT OR BREACH OF ANY WARRANTY, EXPRESSED OR IMPLIED, SHALL BE LIMITED TO REPAIR OR REPLACEMENT OF EQUIPMENT OR REPERFORMANCE OF THE SERVICES AT COMPANY'S EXPENSE OR RETURN OF THE DEPRECIATED AMOUNT PAID FOR THE EQUIPMENT OR SERVICE IF REPERFORMANCE, REPAIR OR REPLACEMENT IS NOT REASONABLY AVAILABLE. 20. Default by Customer. Upon any default by Customer under this Agreement, including the refusal to accept conforming equipment or Services, Company may exercise all remedies to which Company may be entitled at law or in equity, including specific performance. Additionally, Company may declare all sums due or to become due hereunder immediately due and payable, and Company shall be entitled to recover all collection costs incurred, including legal interest. In addition, for payments not received within thirty (30) days of the invoice date, a late fee not exceeding the lower of one and a half (1.5%) per month or the maximum rate allowed by law shall be assessed on any past due invoice balance. Company shall not be obligated to perform Services hereunder if Customer is in default of any of its obligations under this Agreement for any Order. Upon Customer default, Company may suspend or cancel any outstanding, unfulfilled Orders without in any way affecting its rights under this Agreement. If Company elects to continue performing under any Order, Company's actions shall not constitute a waiver of any default by Customer. 21. Contingencies. Company shall be excused from performance and shall not be liable for any delay or damage caused, in whole or in part, by any occurrence beyond the reasonable control either of Company or of its subcontractors or suppliers. Such contingencies include, without limitation, war, civil disobedience, delay in transportation, failure by suppliers to deliver equipment, governmental action, terrorism, acts of any third party, labor dispute, accident, fire, explosion, flood, severe weather or other acts of God, power failure, shortage of labor or materials, or discovery of asbestos or other hazardous substance. 22. Confidentiality. Attachment number 1 \nPage 4 of 14 Item # 22 Special Service Arrangement Agreement Case Number GA14-0310-04 Page 5 of 14 AT&T and Customer Confidential Information A) Except as set forth in this Section, and as required by federal, state, or local law, or as otherwise expressly provided in this Agreement, each Party agrees that (a) all information communicated to it by the other and identified and marked as “confidential,” whether before or after the date hereof, (b) all information identified as confidential to which it has access in connection with the Services and (c) this Agreement, all associated contract documentation and correspondence, and the parties’ rights and obligations hereunder (collectively, “Confidential Information”), will be, and will be deemed to have been, received in confidence and will be used only for purposes of this Agreement. Each party agrees to use the same means it uses to protect its own confidential information, but in no event less than reasonable means, to prevent the disclosure and protect the confidentiality of Confidential Information. No Confidential Information will be disclosed by the recipient party without the prior written consent of the disclosing party; provided, however, that each party may disclose this Agreement and any disclosing party’s Confidential Information to those who are employed or engaged by the recipient party, its agents or those of its affiliates who have a need to have access to such information in connection with their employment or engagement, provided the recipient party notifies such persons of the obligations set forth in this Section and such persons agree in writing to abide by such obligations. B) The obligations set forth in subsection 22.A above will not prevent any party from disclosing information that belongs to such party or (a) is already known by the recipient party without an obligation of confidentiality other than under this Agreement, (b) is publicly known or becomes publicly known through no unauthorized act of the recipient party, (c) is rightfully received from a third party, (d) is independently developed without use of the disclosing party’s Confidential Information or (e) is disclosed without similar restrictions to a third party by the party owning the Confidential Information. If Confidential Information is required to be disclosed pursuant to law, regulation, tariff or a requirement of a governmental authority, or in connection with an arbitration or mediation, such Confidential Information may be disclosed pursuant to such requirement so long as the party required to disclose the Confidential Information, to the extent possible, provides the disclosing party with timely prior written notice of such requirement and coordinates with the disclosing party in an effort to limit the nature and scope of such required disclosure. Upon written request at the expiration or termination of an Attachment or order, all documented Confidential Information (and all copies thereof) owned by the requesting party (if previously received by the terminating party) will be returned to the requesting party or will be destroyed, with written certification thereof being given to the requesting party. The provisions of this Section shall remain in effect during the term of the Agreement and shall survive the expiration or termination thereof for a period of four (4) years, provided that the obligations hereunder shall continue in effect for any Confidential Information for so long as it is a trade secret under applicable law. 23. Beneficial Use. Beneficial Use occurs when the Customer uses the Service or feature of the Service for its intended operational purpose (excluding training or testing) prior to the full completion of acceptance testing (“Beneficial Use”). Upon commencement of Beneficial Use by Customer, payment requirements will begin and the Customer shall assume responsibility for the use and operation of the Service. Customer may not commence Beneficial Use without Company’s prior written authorization, which may be withheld in Company’s reasonable discretion. Company is not liable for Service deficiencies that occur during unauthorized Beneficial Use. Customer acknowledges that service corrections and software changes can result in interruptions to normal system operations. 24. Statement of Work. Customer’s installation of the Service will begin upon the development of a Statement of Work by Customer and Company. 25. Warranty Period. Unless expressly provided otherwise in this Agreement, Customer acknowledges that the Services do not include a warranty period and that billing for the Service will begin upon acceptance or Beneficial Use by the Customer. 26. This Agreement is not binding upon Company until executed by an authorized employee, partner, or agent of Customer and Company. This Agreement may not be modified, amended, or superseded other than by a written instrument executed by both parties, approved by the appropriate Company organization, and incorporated into Company’s mechanized system. The undersigned warrant and represent that the undersigned have the authority to bind Customer Attachment number 1 \nPage 5 of 14 Item # 22 Special Service Arrangement Agreement Case Number GA14-0310-04 Page 6 of 14 AT&T and Customer Confidential Information and Company to this Agreement. Company acknowledges that this contract and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, Company is deemed to possess knowledge concerning Augusta, Georgia's ability to assume contractual obligations and the consequences of Company's provision of goods or services to Augusta, Georgia under an unauthorized contract, amendment, modification, change order or other similar document, including the possibility that the Company may be precluded from recovering payment for such unauthorized goods or services. Accordingly, Company agrees that if it provides goods or services to Augusta, Georgia under a contract that has not received proper legislative authorization or if the Company provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or services, as required by Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or services provided by Company. Company assumes all risk of non-payment for the provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized, including, without limitation, all remedies at law or equity. 27. (A) Insurance. Company shall, at all times that this Agreement is in effect, cause to be maintained in force and effect an insurance policy(s) that will ensure and indemnify Customer against liability or financial loss resulting from injuries occurring to persons or property or occurring as a result of any negligent error, act, or omission of the Company in performance of the work during the term of this Agreement. Company shall provide, at all times that this Agreement is in effect, Insurance with limits of not less than: (i) Workmen’s Compensation Insurance – in accordance with the laws of the State of Georgia. (ii) Public Liability Insurance – in an amount of not less that One Million ($1,000,000) Dollars for injuries, including those resulting in death to any one person, and in an amount of not less than One Million ($1,000,000) Dollars on account of any one occurrence. (iii) Property Damage Insurance – in an amount of not less than One Million ($1,000,000) Dollars from damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000) Dollars. Customer will be named as an additional insured with respect to Company’s liabilities hereunder in insurance coverage’s identified in items (b) and (c). The policies shall be written by a responsible company(s), to be approved by Customer, and shall be noncancellable except on thirty-(30) days' written notice to Customer. Such policies shall name Customer as co-insured, except for worker's compensation and professional liability policies, and a copy of such policy or a certificate of insurance shall be filed with the Director at the time of the execution of this Agreement. (B) Liquidated Damages. Company agrees to pay as liquidated damages to the Customer the sum of $5.00 for each consecutive calendar day after expiration of the delivery date, except for authorized extensions of time by Customer. The parties agree that these provisions for liquidated damages are not intended to operate as penalties for breach of Contract. The liquidated damages set forth above are not intended to compensate Customer for any damages other than inconvenience and loss of use or delay in services. The existence or recovery of such liquidated damages shall not preclude Customer from recovering other damages in addition to the payments made hereunder which Customer can document as being attributable to the documented Company failures. In addition to other costs that may be recouped, Customer may include costs of personnel and assets used to coordinate, inspect, and re-inspect items within this Contract as well as attorney fees if applicable. (C) Miscellaneous. Attachment number 1 \nPage 6 of 14 Item # 22 Special Service Arrangement Agreement Case Number GA14-0310-04 Page 7 of 14 AT&T and Customer Confidential Information (i) To the extent that it does not alter the scope of this Agreement, Customer may unilaterally order a temporary stopping of the work or delaying of the work to be performed by Company under this Agreement for no more than thirty (30) days at any instance. (ii) Company warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by Company for the purpose of securing business and that Company has not received any non-Customer fee related to this Agreement without the prior written consent of Customer. For breach or violation of this warranty, Customer shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement Price of consideration the full amount of such commission, percentage, brokerage or contingent fee. (iii) The terms of this Agreement supersede any and all provisions of the Georgia Prompt Payment Act. (iv) Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business, or work site of Company or any subcontractor of Company or subunit thereof which is pertinent to the performance of any contract awarded or to be awarded by Augusta, Georgia. (v) In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Company expressly agrees to collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity Program and to make such records available to Augusta, Georgia. The requirements of the Local Small Business Opportunity Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE § 1-10-129(d)(7), for all contracts where a local small business goal has been established, the contractor is required to provide local small business utilization reports. Company shall report to Augusta, Georgia the total dollars paid to each local small business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors as may be requested by Augusta, Georgia. Such documents shall be in the format specified by the Director of minority and small business opportunities, and shall be submitted at such times as required by Augusta, Georgia. Failure to provide such reports within the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but not limited to, withholding payment from the contractor and/or collecting liquidated damages. Attachment number 1 \nPage 7 of 14 Item # 22 Special Service Arrangement Agreement Case Number GA14-0310-04 Option 1 of 1 Page 8 of 14 AT&T and Customer Confidential Information Offer Expiration: This offer shall expire on: 11/30/2014. Estimated service interval following acceptance date: Negotiable weeks. Service description: This Special Service Arrangement provides a one-time charge for purchase and installation of Positron Public Safety Systems Corporation E911 Public Safety Answering Point (PSAP) equipment and software. The monthly rate for maintenance is also provided. This Agreement is for sixty (60) months. Upon mutual agreement of the parties, Customer may renew this Agreement to provide for an upgrade of the E911 equipment/service. An Upgrade is defined as a replacement of existing equipment to available newer technology at the time of the request. . IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized representatives on the dates set forth below. Accepted by: Customer: Augusta, Georgia, a political subdivision of the state of Georgia By: __________________________________________ Authorized Signature Printed Name: __________________________________ Title: ______________________________________ Date: ______________________________________ Company: BellSouth Telecommunications, LLC d/b/a AT&T Georgia By: __________________________________________ Authorized Signature Printed Name: __________________________________ Title: ______________________________________ Date: ______________________________________ Attachment number 1 \nPage 8 of 14 Item # 22 Special Service Arrangement Agreement Case Number GA14-0310-04 Option 1 of 1 RATES AND CHARGES Page 9 of 14 AT&T and Customer Confidential Information Rate Elements Non-Recurring Monthly Rate USOC 1 Positron Intrado Viper E911 System Upgrade, Purchase $95,645.00 $.00 2 Positron Viper Integrated ACD $55,676.00 $.00 3 Positron Viper Critical Spares Kit $10,135.00 $.00 4 Positron ePrinter $1,172.00 $.00 5 Positron Intrado Power IWS Hardware $89,244.00 $.00 6 Positron Backup UPS Workstations & Servers $20,460.00 $.00 7 Positron Multi-Node Equipment $20,479.00 $.00 8 Positron Installation Services $70,582.00 $.00 Attachment number 1 \nPage 9 of 14 Item # 22 Special Service Arrangement Agreement Case Number GA14-0310-04 Option 1 of 1 RATES AND CHARGES Page 10 of 14 AT&T and Customer Confidential Information 9 Positron Training Services $14,160.00 $.00 10 Positron Software Support $.00 $720.00 11 Positron Intrado Software Subscription & Evergreen Policy $.00 $2,250.00 12 Positron Hardware Maintenance & Onsite Support $.00 $2,151.00 13 Positron 3 Backup (BU) Laptop Positions (Optional) $30,598.00 $.00 14 Positron Software Support - 3 BU Laptop Positions (Optional) $.00 $144.00 15 Positron Software Subscription & Evergreen Policy - 3 BU Laptop Pos (Optional) $.00 $450.00 Attachment number 1 \nPage 10 of 14 Item # 22 Special Service Arrangement Agreement Case Number GA14-0310-04 Option 1 of 1 RATES AND CHARGES Page 11 of 14 AT&T and Customer Confidential Information 16 Positron Hardware Maintenance & Onsite Support - 3 BU Laptop Position(Optional) $.00 $135.00 17 Positron Viper Equipment, per addl position (Optional) $5,964.00 $.00 18 Positron Power 911 Software, per addl positon (Optional) $8,777.00 $.00 19 Positron Power MIS Software, per addl position (Optional) $620.00 $.00 20 Positron Power Map Software, per addl position (Optional) $3,259.00 $.00 21 Positron IWS Hardware, per addl position (Optional) $2,794.00 $.00 22 Positron Staging, per addl position (Optional) $600.00 $.00 23 Positron Installation, per addl position (Optional) $2,040.00 $.00 Attachment number 1 \nPage 11 of 14 Item # 22 Special Service Arrangement Agreement Case Number GA14-0310-04 Option 1 of 1 RATES AND CHARGES Page 12 of 14 AT&T and Customer Confidential Information 24 Positron Project Management, per addl position (Optional) $475.00 $.00 25 Positron Software Support, per addl position (Optional) $.00 $48.00 26 Positron Software Subscription & Evergreen Policy, per addl position (Optional) $.00 $150.00 27 Positron Harware Maintenance & Onsite Support, per addl position (Optional) $.00 $135.00 Attachment number 1 \nPage 12 of 14 Item # 22 Special Service Arrangement Agreement Case Number GA14-0310-04 Option 1 of 1 Page 13 of 14 AT&T and Customer Confidential Information RATES AND CHARGES NOTES: 1. The Customer must subscribe to additional elements set forth in this Agreement within the first twelve (12) months of acceptance of the Agreement. The addition of elements after the initial twelve (12) month period will require a new Special Service Arrangement. 2. Rates and charges herein are in addition to any applicable tariff rates and charges. Rules and regulations of the General Subscriber Services Tariff apply. 3. This Agreement does not cover the following: - damages caused by disasters such as fire, flood, wind, or earthquake. - damages caused by unauthorized disconnects or de-powering of the equipment. - damages caused by power surges, under voltage, over voltage, brownouts, or ground faults caused by commercial AC power and/or Customer provided generators. - damages caused by modifications to the equipment, unauthorized attachments, alterations, modification or relocation of the equipment by an unauthorized person. - damage during shipment other than original shipment to the Customer. - damage caused by consumables or spilled liquids, impact with other objects. - damage caused by any other abuse, misuse, mishandling, misapplication. - damage caused by software viruses, however introduced. This Agreement does not include hardware or software replacement that may be required by the introduction of software viruses or lost data regardless of the cause. Company or its supporting vendors may assist in the repair or recovery efforts at current time and materials rates. Except as provided in Note 4 below, in addition, in the case of damage, loss, theft or destruction of the equipment or software not due to ordinary wear and tear, the Customer shall be required to pay the expense incurred by the Company in connection with the replacement of the equipment damaged, lost, stolen or destroyed or the expense incurred in restoring it to its original condition. 4. Company will repair or replace equipment that is damaged by lightning strikes only if the Customer provides and maintains proper grounding and bonding of the equipment as specified in the E9-1-1-- PSAP Site Requirements (a document separate from this Agreement). Where improper grounding is found Company will repair or replace the damaged equipment on a time and materials basis at the Customer’s expense. 5. Hardware not provided by the Company will not be repaired, replaced or maintained by the Company even though interconnected or integral to the Service. All Customer-provided equipment must be clearly marked and listed on a separate worksheet. The Customer also agrees to obtain prior written approval from the Company before additional software is added to the Service and agrees to pay current time and material charges for problems attributable to non-approved software. 6. Customer acknowledges that software installation is limited to the applications sold under this or other AT&T agreements. 7. Customer acknowledges that it has reviewed the proposed configuration and represents storage sizing is adequate for the current site operations. Future operational changes or additional storage requirements may necessitate additional equipment which will be billable to the Customer. 8. In the event that all or any part of this Agreement is terminated at the Customer's request prior to the expiration of the Agreement term, the Customer will be required to pay the applicable termination charge as stated in this Agreement. The Agreement provisions concerning termination liability shall be inapplicable to any state, county, parish, or municipal Attachment number 1 \nPage 13 of 14 Item # 22 Special Service Arrangement Agreement Case Number GA14-0310-04 Option 1 of 1 Page 14 of 14 AT&T and Customer Confidential Information governmental entity when there is in effect, as a result of action by such entity and through a duly constituted legislative, administrative, or executive body: 1. a statute; 2. an ordinance; 3. a policy directive; or 4. a constitutional provision which restricts or prohibits an additional contractual payment for early termination of a contract by any such entity, or agency thereof, due to an unavailability of funding. When service is being provided and funding to the governmental entity for such service becomes unavailable, the governmental entity may cancel the service without additional payment obligation. Absent any official statute, ordinance, policy directive, or constitutional provision, the Customer shall be responsible for the termination charge. All trademarks or service marks contained herein are the property of the respective owners. END OF ARRANGEMENT AGREEMENT OPTION 1 Attachment number 1 \nPage 14 of 14 Item # 22 Augusta, Georgia 911 Call Handling Quote 5-May-14 16 Answering Positions and 3 Portable Laptop Answering Positions Prepared by: Dutch Heineck - AT&T Public Safety Description NRC MRC Notes Viper upgrade $101,609.00 $5,699.00 Power 911 Software $8,777.00 Power MIS Software $620.00 Power MAP Software $3,259.00 critical spares $10,135.00 E Printer $1,172.00 IIWS Hardware $92,038.00 Backup UPS $20,460.00 Multi-Node equipment $20,479.00 Connection to Fort Gordon Backup Laptop Positions $30,598.00 this includes power map and power mis Installation Services $73,697.00 At t a c h m e n t n u m b e r 2 \ n P a g e 1 o f 2 It e m # 2 2 Training $14,160.00 TOTAL $377,004.00 $5,669.00 At t a c h m e n t n u m b e r 2 \ n P a g e 2 o f 2 It e m # 2 2 Commission Meeting Agenda 11/18/2014 2:00 PM Proposed Animal Services Ordinance Review Committee Department:Animal Services Caption:Motion to approve appointment of non-board members to the Animal Services ordinance review sub-committee. Non member appointments will be Dr. Mark Tribby, DVM; Linda- Bragg Workman; Sgt. John Gray, RCSD; Sammy Sias. Proposed alternates: Hayley Zielinski, DNA Rescue and Dr. Thomas Clark, Phd. (Approved by Public Safety Committee November 10, 2014) Background:Pursuant to the committee meeting held on October 27, 2014, Animal Services was tasked with nominating four non-board members and providing each members credentials, to sit on a sub- committee with the purpose of reviewing the Animal Services ordinances. Such sub-committee will consist of five board members and four non-board members. Analysis: Financial Impact: Alternatives:Deny motion to approve. Recommendation:Approve motion. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Cover Memo Item # 23 Clerk of Commission Cover Memo Item # 23 Attachment number 1 \nPage 1 of 11 Item # 23 Attachment number 1 \nPage 2 of 11 Item # 23 Attachment number 1 \nPage 3 of 11 Item # 23 Attachment number 1 \nPage 4 of 11 Item # 23 Attachment number 1 \nPage 5 of 11 Item # 23 Attachment number 1 \nPage 6 of 11 Item # 23 Attachment number 1 \nPage 7 of 11 Item # 23 Attachment number 1 \nPage 8 of 11 Item # 23 Attachment number 1 \nPage 9 of 11 Item # 23 Attachment number 1 \nPage 10 of 11 Item # 23 Attachment number 1 \nPage 11 of 11 Item # 23 Commission Meeting Agenda 11/18/2014 2:00 PM Hyde Park Relocation Project Department: Caption:Receive from staff to date an all-inclusive/comprehensive/detailed report of all expenditures associated with the Hyde Park Relocation Project as requested on November 4, 2014. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 24 Attachment number 1 \nPage 1 of 1 Item # 24 Commission Meeting Agenda 11/18/2014 2:00 PM Public Financial Management Company Department: Caption:Receive from the Finance Director a report on fees paid to Public Financial Management relative to the Water & Sewer Bonds - Series 2014 Issuance as requested on October 3, 2014. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 25 Attachment number 1 \nPage 1 of 1 Item # 25 Commission Meeting Agenda 11/18/2014 2:00 PM 15th Street over Augusta Canal Bridge Rehabilitation and Repairs (11-134)(Broad Street On-Ramp Bridge over the Rae’s Creek Department:Abie L. Ladson, Director Caption:Motion to approve funding for final Design Consultant Services Supplemental Agreement two to Cranston Engineering Group, Inc. in the amount of $84,960.00 for the 15th Street over the Augusta Canal (Broad Street On-Ramp over Rae’s Creek) as requested by the AED. This project will be funded through SPLOST Phase VI for the Engineering Department. (Approved by Engineering Services Committee November 10, 2014) Background:The Broad Street On-Ramp Bridge over Rae’s Creek is an approved project in need of major repair and maintenance. Bridge requires painting, sidewalk repairs, expansion joint repairs, lighting repairs, sub-structure and super-structure repairs, barrier repairs, and restoring the historical significance and aesthetics of the structure. In August 2012, commission approved award of the initial design phases of the project that included concept development and existing conditions assessment to Cranston Engineering Group, Inc. The findings and recommendations of this initial phase are replacing the bridge deck and performing rehabilitation on the structural beams and beam bearings, and development of bridge rehabilitation construction plans. Analysis:The purpose of this item is to move the project from the assessment phase to the final design phase and development of construction plans and bid documentation. Financial Impact:The amount of $84,960.00 will be funded through SPLOST Phase VI for the Engineering Department Alternatives:1. Approve funding for final Design Consultant Services Supplemental Agreement two to Cranston Engineering Group, Inc. in the amount of $84,960.00 for the 15th Street over the Augusta Canal (Broad Street On-Ramp over Rae’s Creek) as requested by the AED. This project will be funded through SPLOST Phase VI for the Engineering Department. 2. Do not approve and find alternative to complete the project. Cover Memo Item # 26 Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 328-041110-5212115/211828012-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 26 (SA02 – For changes greater than $20,000) April 2010 AUGUSTA-RICHMOND COUNTY AUGUSTA, GA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 328-04-211828012 Supplemental Agreement Number: 2 Purchase Order Number: P212305 WHEREAS, We, Cranston Engineering Group Consultant, entered into a contract with Augusta- Richmond County on 8/7/12, for engineering design services associated with the 15th St. Bridge over the Augusta Canal, Bid #11-134, File Reference No.12-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional work includes Preliminary & Final Rehabilitation Plans on the Broad St On-Ramp over Rae’s Creek It is agreed that as a result of the above described modification the contract amount is increased by $84,960.00 from $367,100.00 to a new total of $452,060.00. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Cranston Engineering Group, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2014 RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Deke Copenhaver, Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Attachment number 1 \nPage 1 of 1 Item # 26 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project change is authorized to CPB# 328-041110-211828012 15th St. Bridge over the Augusta Canal (Broad Street On-Ramp over Rae's Creek) for Supplemental Agreement Number Two to Cranston Engineering, Group in the amount of $84,960 to be funded from SPLOST PHASE VI. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase VI 207,540$ Special 1% Sales Tax, Phase VI 159,560$ Special 1% Sales Tax, Phase VI 84,960$ 452,060$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Mayor Deke S. Copenhaver CAPITAL PROJECT BUDGET BRIDGE REHABILATION & REPAIRS Bid Item 11-134 CPB#328-041110-211828012 ( 15th St Bridge over the Augusta Canal, & Broad St On-Ramp over Lake Olmstead ) Change Number Two 9.26.2013 Attachment number 2 \nPage 1 of 2 Item # 26 Augusta-Richmond County, Georgia Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks CAPITAL PROJECT BUDGET BRIDGE REHABILATION & REPAIRS Bid Item 11-134 CPB#328-041110-211828012 ( 15th St Bridge over the Augusta Canal, & Broad St On-Ramp over Lake Olmstead ) Change Number Two CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB SPECIAL 1% SALES TAX, PHASE VI 328-041110-6011110-211828012 ($207,540)($207,540) SPECIAL 1% SALES TAX, PHASE VI ($159,560)($207,540) 328-041110-6011110-211828012 SPECIAL 1% SALES TAX, PHASE VI 328-041110-6011110-211828012 ($84,960) TOTAL SOURCES: ($367,100) ($84,960) ($452,060) USE OF FUNDS ENGINEERING 328-041110-5212115-211828012 $367,100 $84,960 $452,060 TOTAL USES: $367,100 $84,960 $452,060 9.26.2013 Attachment number 2 \nPage 2 of 2 Item # 26 Attachment number 3 \nPage 1 of 4 Item # 26 Attachment number 3 \nPage 2 of 4 Item # 26 Attachment number 3 \nPage 3 of 4 Item # 26 Attachment number 3 \nPage 4 of 4 Item # 26 Commission Meeting Agenda 11/18/2014 2:00 PM Acquisition of a portion of the property for right of way to Richmond County, Georgia from Jacqueline Rogers and the Estate of Georgia Mims Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, (Parcel 227-0-093-00-0) 4764 Windsor Spring Road.(Approved by Engineering Services Committee November 10, 2014) Background:Due to title issues, the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 3,659 square feet of right of way. The appraised value is $18,750.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: DEPARTMENT FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 27 Attachment number 1 \nPage 1 of 1 Item # 27 Commission Meeting Agenda 11/18/2014 2:00 PM Acquisition of a portion of the property for right of way, permanent easement and one temporary driveway easement to Richmond County, Georgia from Sky Food 2008, Inc. Parcel 10 Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, permanent easement, and one temporary driveway easement (Parcel 227-0-263-00-0) 2504 Highway 88. (Approved by Engineering Services Committee November 10, 2014) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 638.82 square feet of right of way, 69.41 square feet of permanent easement, and one temporary driveway easement. The appraised value is $15,660.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: DEPARTMENT FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122 REVIEWED AND APPROVED BY: Finance. Cover Memo Item # 28 Law. Administrator. Clerk of Commission Cover Memo Item # 28 Attachment number 1 \nPage 1 of 1 Item # 28 Commission Meeting Agenda 11/18/2014 2:00 PM Acquisition of a portion of the property for right of way, permanent construction and maintenance easement and one temporary driveway easement to Richmond County, Georgia from Angie H. Hatchell, Midland Funding LLC Assignee of First Consumers National B Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, permanent construction and maintenance easement, and one temporary driveway easement (Parcel 227-0-095-04-0) 2491 Railroad Avenue.(Approved by Engineering Services Committee November 10, 2014) Background:The City seeks to acquire title through condemnation due to liens on the property due to reluctance of the lien holders to release its interest. Therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 949.50 square feet of right of way, 743.24 square feet of permanent construction and maintenance easement, and one temporary driveway easement. The appraised value is $1,050.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122 REVIEWED AND APPROVED BY: Cover Memo Item # 29 Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 29 Attachment number 1 \nPage 1 of 1 Item # 29 Commission Meeting Agenda 11/18/2014 2:00 PM Acquisition of a portion of the property for right of way,permanent easement and demolition easement to Richmond County from Lawrence H. James , Jr. Parcell 91 Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, permanent easement, and demolition easement (Parcel 193-0-033-00-0) 4630 Windsor Spring Road. (Approved by Engineering Services Committee November 10, 2014) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 3,204.44 square feet of right of way, 2,017.59 square feet of permanent easement, and 8,202.11 square feet of demolition easement. The appraised value is $30,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: DEPARTMENT FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122 REVIEWED AND APPROVED BY: Finance. Cover Memo Item # 30 Law. Administrator. Clerk of Commission Cover Memo Item # 30 Attachment number 1 \nPage 1 of 1 Item # 30 Commission Meeting Agenda 11/18/2014 2:00 PM Acquisition of Temporary Easement to Richmond County, Georgia from CitiMortgage, Inc. -3628 Belair Road Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for temporary easement, (Parcel 053-0-173-00-0) 3628 Belair Road. (Approved by Engineering Services Committee November 10, 2014) Background:The City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 2,462 square feet of temporary easement. The appraised value is $310.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 323-041110-52.12122 J/L 201823332-5212122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 31 Attachment number 1 \nPage 1 of 1 Item # 31 Commission Meeting Agenda 11/18/2014 2:00 PM Acquisition of Temporary Easement to Richmond County, Georgia from Norman E. Mixon -3861 Belair Road Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for temporary easement, (Parcel 052-0-433-01-0) 3861 Belair Road. (Approved by Engineering Services Committee November 10, 2014) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 799 square feet of temporary easement. The appraised value is $100.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 323-041110-52.12122 J/L 201823332-5212122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 32 Attachment number 1 \nPage 1 of 1 Item # 32 Commission Meeting Agenda 11/18/2014 2:00 PM Acquisition of Two Permanent Access, Utility & Maintenance Easements and Two Temporary Easements- 0890967 B.C. Ltd Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for two permanent access, utility, and maintenance easements and two temporary easements (Parcel 067-0-001-00-0) 2395 Gordon Highway. (Approved by Engineering Services Committee November 10, 2014) Background:Due to unclear title, the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of two permanent access, utility, and maintenance easements, the first for 17,008 square feet and the second for 3,912.4 square feet and two temporary easements, the first for 2,385 square feet and the second for 1,956.2 square feet. The appraised value of the first permanent access, utility, and maintenance easement and temporary easement is 3,515.00 and the appraised value of the second permanent access, utility, and maintenance easement and temporary easement is $387.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 511043490-5212120 J/L 80399999-5212120 REVIEWED AND APPROVED BY: Cover Memo Item # 33 Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 33 Attachment number 1 \nPage 1 of 1 Item # 33 Commission Meeting Agenda 11/18/2014 2:00 PM Adoption of Letter of Map Revision (LOMR) 14-04-2417P Department:Planning and Development Caption:Motion to approve adoption of the Flood Insurance Rate Map (FIRM) and the Flood Insurance Study (FIS) as revised by Letter of Map Revision (LOMR) 14-04-2417P. Effective November 14, 2014. (Approved by Engineering Services Committee November 10, 2014) Background:In December of 2013, Southern Partners initiated a Letter of Map Revision to FEMA, on behalf of Ridgecrest Apartments, in order to map the base (1-percent-annual-chance) flood discharges, on the current Flood Insurance Rate Map (FIRM), as defined by the submitted hyrdologic model for an unnamed tributary of Rock Creek and impacting the Ridgecrest Apartment property located at 926 Stevens Creek Road Analysis:The floodplain mapping resulting from teh hyrdrologic model shows new AE and Z zones on the unnamed tributary of Rock Creek, including the subject property, 926 Stevens Creek Road. There was a revision to the Flood Insurance Rate Study (FIS) Report, currently in effect (September 25, 2009) to include Table 5 (Summary of Discharges) and Profile 27P(a). This map revision was properly advertised, as required by the National Flood Insurance Program (NFIP), in the Augusta Chronicle July 10 and July 17, 2014. Financial Impact:Minmal - incorparaiton of the digital data (once recieved from FEMA) into Augusta's GIS Alternatives:Not adopting the Letter of Map Revision (LOMR)and falling out of compliance with the National Flood Insurance Program (NFIP) minimum standards -sanctioning and/or suspension are options that could be exercised by FEMA, resulting in the citizens within the community to not have the ability to purchase (federally backed) insurance. Recommendation:ADOPTION of the Flood Insurance Rate Map (FIRM) and the Cover Memo Item # 34 Flood Insurance Stduy (FIS) as revised by Letter of Map Revsision (LOMR) 14-04-2417P, Effective November 14, 2014. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 34 Attachment number 1 \nPage 1 of 2 Item # 34 Attachment number 1 \nPage 2 of 2 Item # 34 Commission Meeting Agenda 11/18/2014 2:00 PM Adoption of Letter of Map Revision (LOMR) 14-04-4315P Department:Planning and Development Caption:Motion to approve adoption of the Flood Insurance Rate Map (FIRM) as revised by Letter of Map Revision (LOMR) 14-04- 4315P, Effective November 14, 2014. (Approved by Engineering Services Committee November 10, 2014) Background:In February of 2014, Elanco initiated a Letter of Map Revision to FEMA in order to correct deficiencies in the current Flood Insurance Rate Map (FIRM)/ map conditions using newer and more detailed topographic mapping within their property at 1788 Lovers Lane. Analysis:The floodplain mapping resulting from the use of newer and more detailed topographic data shows updated AE and X - Protected by the Levee zones on the subject property, 1788 Lovers Lane. There was no revision to the Flood Insurance Rate Study (FIS) Report, currently in effect. This map revision was property advertised, as required by the National Flood Insurance Program (NFIP), in the Augusta Chronicle July 24 and July 31, 2014. Financial Impact:Minimal - incorporation of the digital data (once received from FEMA) into Augusta's GIS. Alternatives:Not adopting the Letter of Map Revision (LOMR) and falling out of compliance with the National Flood Insurance Program (NFIP) minimum standards - sanctioning and/or suspension are options thata could be exercised by FEMA, resulting in the citizens within the community to not have the ability to purchase (federally backed) flood insurance. Recommendation:ADOPTION of the Flood Insurance Rate Map (FIRM) by Letter of Map Revision (LOMR) 14-04-4315P. Effective November 14, 2014 Funds are Available Cover Memo Item # 35 in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 35 Attachment number 1 \nPage 1 of 2 Item # 35 Attachment number 1 \nPage 2 of 2 Item # 35 Commission Meeting Agenda 11/18/2014 2:00 PM Appleby Library Church of the Good Shepard Temporary Access Easement Department:Abie L. Ladson, Director Caption:Motion to approve entering into Temporary Access Easement for Construction Agreement with Church of the Good Shepard (Episcopal Day School) for playground/ball field expansion at Episcopal Day School and authorize Mayor to sign associated documents as requested by the Augusta Engineering Department. (Approved by Engineering Services Committee November 10, 2014) Background:Church of the Good Shepard (Grantee), owns property (Episcopal Day School (EDS)) adjacent to the City owned parcel (Appleby Library) that is located at 2260 Walton Way and shown at attached map. The EDS is planning construction for expansion of its playground/ball field facility (Facility). However, due to location of the Facility, access to the Facility is not possible through the EDS entrance. EDS is requesting temporary access easement from adjacent City Parcel. Access will be limited trough southwestern entrance of the City parcel (see attached map). Analysis:Access will be limited to maximum of 90 days period from start of its use by the Grantee. Grantee is agreeing restoring the access path to its pre-use conditions at completion of its construction. Financial Impact:None Alternatives:1). Approve entering into Temporary Access Easement for Construction Agreement with Church of the Good Shepard (Episcopal Day School) for playground/ball field expansion at Episcopal Day School and authorized Mayor to sign associated documents as requested by the Augusta Engineering Department. 2). Do not approve. Recommendation:Approve alternative #1 Funds are Available Cover Memo Item # 36 in the Following Accounts:N/A REVIEWED AND APPROVED BY: Cover Memo Item # 36 1081337 v5 (Above Reserved for Recording) After recording, please return to: James B. Trotter Trotter Jones, LLP 3527 Walton Way Ext. Augusta, Georgia 30909 (706) 737-3138 STATE OF GEORGIA COUNTY OF RICHMOND TEMPORARY ACCESS EASEMENT FOR CONSTRUCTION THIS TEMPORARY ACCESS EASEMENT FOR CONSTRUCTION ("Agreement") is made this ____ day of ___________, 2014, by and between AUGUSTA-RICHMOND COUNTY, GEORGIA a political subdivision (“Grantor”) and CHURCH OF THE GOOD SHEPARD (“Grantee”). W I T N E S S E T H: WHEREAS, Grantor is the owner of certain real property located in the County of Richmond, State of Georgia, being more particularly described 1.78 acres, more or less, at the southeast intersection of Walton Way and Johns Road, known by the current street numbering system as 2260 Walton Way and as Tax Map & Parcel No. 034-4-114-00-0 (the “Grantor Property”); WHEREAS, Grantee is the owner of certain real property located in the County of Richmond, State of Georgia, being more particularly described as Tract D on that certain plat prepared for Dr. R. Adair Blackwood, dated August 12, 1992, and recorded in the Office of the Clerk of the Superior Court of Richmond County in Realty Reel 401, Pages 1020-1026 (the “Grantee Property”); Attachment number 1 \nPage 1 of 4 Item # 36 1081337 v5 2 WHEREAS, Grantor Property is located adjacent to Grantee Property; and WHEREAS, Grantor desires to grant and Grantee desires to obtain a non-exclusive, temporary access easement to enter upon a thirty (30) foot wide area of Grantor’s Property; NOW, THEREFORE, for Ten and no/100 Dollars ($10.00), the covenants and conditions herein contained and to be observed and performed by each of the parties hereto, and other good and valuable consideration, the sufficiency of which is hereby acknowledged by Grantor and Grantee, each of the parties hereto covenants and agrees as follows: 1. Incorporation of Recitals. The recitals set forth above are hereby incorporated into the substantive body of this Agreement. 2. Temporary Easement Grant. Grantor does hereby give, grant and convey to the Grantee, its successors and assigns, a temporary and non-exclusive easement under, over, across and through the Southern-most 30’ of Grantor’s Property, along the property line adjacent to the Grantee’s Property (the “Easement Area”). 3. Character, Use and Description of Easement. Grantor does hereby give, grant and convey to the Grantee, its successors and assigns, for the benefit of such as well as for the benefit of its respective officers, contractors, subcontractors, employees and agents, a temporary and non-exclusive easement under, over, across and through the Easement Area for the purpose of accessing the Grantee’s Property. The Easement is being granted in connection with Grantee’s development of the Grantee’s adjacent property, together with the right of access, ingress and egress of vehicular and construction traffic necessary for the exercise of the easement and other rights granted herein, contained over the Easement Area. 4. Covenants and Agreements. (a) Grantee and its successors and assigns covenants and agrees that after Grantee completes the construction on Grantee’s Property and prior to the termination of this Easement, it shall repair and restore the surface of the Easement Area to substantially the same condition of the surface which existed immediately prior to such installation and construction; provided, however, that Grantor acknowledges that some limited cutting or trimming of trees or other vegetation may be required in connection with Grantor’s activities herein. Grantee will remove sections of the chain-link fence along the common property line, and replace such fencing upon completion of Grantee’s construction. (b) Grantee and its successors and assigns hereby agree to indemnify and hold Grantor harmless from and against any and all injury, loss, cost, liability, damage or expense, including without limitation, reasonable attorney's fees and court costs actually incurred, for any claims or causes of action arising or resulting from, directly or indirectly, the use of the Easement Area by Grantee or its agents, employees, contractors, successors or assigns, including, but not limited to, any claim or action for any violation of any law, regulation, ordinance or code, or requiring compliance with any law, regulation, ordinance or code, or Attachment number 1 \nPage 2 of 4 Item # 36 1081337 v5 3 demanding payment or contribution for environmental damage or injury to natural resources. The foregoing indemnification shall survive any termination of this Agreement. Prior to any entry onto the Grantor’s Property, Grantee shall provide evidence that Grantee maintains liability insurance with coverage in an amount not less than $1,000,000. 5. Governing Law and Jurisdiction. This Agreement is to be governed, construed and enforced pursuant to and in accordance with the laws of the State of Georgia. 6. Running With Land. The Easement contained herein shall run with the land as a benefit to the Grantee Property and as a burden to the Grantor Property, and shall pass with the conveyance of all or any portion of such property, whether specifically referred to or not, until the easement contained herein is terminated, as provided herein. 7. Termination. The Easement granted herein shall terminate on that date which is six (6) months following the recording of this Agreement. Neither Grantor nor Grantee shall be obligated to execute or deliver any document necessary to evidence such termination. 8. Counterparts. This Agreement may be signed in multiple counterparts, but each such counterpart shall constitute but one original. 9. Severability. If any term, covenant or condition of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, such provision, or the application of such term, covenant or condition to persons or circumstances other than those as to which it is held invalid or unenforceable, shall be deemed severable, and the remainder hereof shall not be affected thereby and each term, covenant, or condition of this Agreement shall be valid and enforced to the full extent permitted by law. 10. Entire Agreement. This Agreement supersedes all prior discussions and agreements between Grantor and Grantee with respect to the matters herein, and contains the sole and entire understanding between Grantor and Grantee with respect to the matters herein. [Signature Page Follows] Attachment number 1 \nPage 3 of 4 Item # 36 1081337 v5 4 IN WITNESS WHEREOF, the Parties hereto execute this Easement under seal as of the day and year first above written. Signed, sealed and delivered this ___ day of _________, 2014 in the presence of: _________________________ Unofficial Witness _________________________ Notary Public [NOTARIAL SEAL] Grantor AUGUSTA-RICHMOND COUNTY, GA By: _______________________________ By: _______________________________ Signed, sealed and delivered this ___ day of _____________, 2014 in the presence of: _________________________ Unofficial Witness _________________________ Notary Public [NOTARIAL SEAL] Grantee CHURCH OF THE GOOD SHEPERD By: _____________________________ As its: ___________________________ Attachment number 1 \nPage 4 of 4 Item # 36 Page 1 of 1Print Preview 11/4/2014http://gismap.augustaga.gov/augustasl/WebForms/Print.aspx?img=http://gismap.augustaga... Attachment number 2 \nPage 1 of 1 Item # 36 Commission Meeting Agenda 11/18/2014 2:00 PM Approve funds for emergency water main relocation for GDOT SR 56/Mike Padgett Highway Widening Project CSSTP-0006-00(431) Department:Augusta Utilities Department Caption:Motion to approve funds in the amount of $125,401.30 for emergency water main relocation work for GDOT SR 56/Mike Padgett Highway Widening Project. (Approved by Engineering Services Committee November 10, 2014) Background:Per Commission approval on 7/16/13, AUD has an agreement with GDOT to relocate water mains as part of GDOT’s project. During construction, it was discovered that the depth of some of our remaining water main is too shallow to ensure the mains are not damaged by the road construction. Thus, this change relocates additional water main to eliminate these conflicts. Since the project is in the midst of construction, it is critical to approve the additional work so that the Contractor is not delayed. Analysis:The attached cost proposal was received from GDOT, prepared by their contractor Reeves Construction. AUD reviewed the proposal in the amount of $125,401.30 and finds it acceptable. Financial Impact:Account number 512043410-5425110 / 80313125-5425110 Alternatives:No alternatives are recommended. Recommendation:We recommend approval to fund this additional water main relocation work in the amount of $125,401.30. Funds are Available in the Following Accounts: 512043410-5425110 / 80313125-5425110 REVIEWED AND APPROVED BY: Cover Memo Item # 37 Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 37 Attachment number 1 \nPage 1 of 3 Item # 37 Attachment number 1 \nPage 2 of 3 Item # 37 Attachment number 1 \nPage 3 of 3 Item # 37 Commission Meeting Agenda 11/18/2014 2:00 PM Augusta MS4 Stormwater Management Program -Public Outreach and Public Involvement Plan Department:Abie L. Ladson, Director Caption:Motion to to approve entering into Memorandum of Understanding (MOU) with three (3) local Non-profit Organizations (Phinizy Center for Water Sciences, Savannah River Keepers, and Brier Creek Soil and Water Conservation District) to create opportunities for Augusta citizens to participate in activities designed to reduce pollutants in local streams. Also authorize Mayor to sign MOU, as requested by AED. (Approved by Engineering Services Committee November 10, 2014) Background:Augusta, Georgia has been tasked through the stormwater NPDES MS4 Permit to develop and implement public outreach and involvement activities that are designed to reduce pollutants in local water bodies. Phinizy Center for Water Sciences (PCWS), Savannah River Keepers (SRK) and Brier Creek Soil & Water Conservation District (BCSWCD) are local non-profit organizations and have ongoing public education and public involvement programs in Richmond County. AED is presently working with these organizations on limited basis but there is need to expand this limited working partnership. Analysis:Partnering with these local non-profit organization will be a more cost effective approach. An MOU would allow these organizations to function as a extended arm of AED in delivery and implementation of public education and public involvement programs. It will also provide continuity of ongoing efforts. Financial Impact:No additional funds are requested. AED utilizes engineering operation funds to support expanded water quality assessment activities and public outreach & community education activities. Alternatives:1. Approve entering into Memorandum of Understanding (MOU) with three (3) local Non-profit Organizations (Phinizy Center for Water Sciences, Savannah River Keepers, and Brier Creek Soil and Water Conservation District) to create opportunities for Augusta citizens to participate in activities designed to reduce pollutants in local streams. Also authorize Mayor to sign MOU , Cover Memo Item # 38 as requested by AED. 2.Do not approve and identify alternative way to perform needed task and complete required activities. Recommendation:Approve alternative number one. Funds are Available in the Following Accounts: Activities are supported through AED engineering operational funds REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 38 [Entity Name] MOU 10312014 ver1 1 | 4 P a g e MEMORANDUM OF UNDERSTANDING between Augusta, Georgia and [Entity Name] This Memorandum of Understanding (hereinafter “Memorandum”) made this _______________ day of ___________________, 2014, by and between AUGUSTA, GEORGIA, as a political subdivision of the State of Georgia (hereinafter referred to as “Augusta, Georgia” or “Augusta”), as Party of the First Part, and Entity Name , (hereinafter referred to as “ “’) as Party of the Second Part. WHEREAS, the Entity Name is the professional partnering entity assisting Augusta Engineering Department (AED) in Public Outreach & Education program and Surface Water Quality Assessment Program; WHEREAS, the specific requirements of Municipal Separate Storm Sewer System National Pollutant Discharge Elimination System (NPDES) Permit and associated Augusta Stormwater Management Plan is to expand existing water quality monitoring program and implement activities for water quality improvements of local water bodies in the Augusta through public outreach & education and utilization of relevant best management practices; WHEREAS, Augusta has determined that it would be of benefit to the citizens of Augusta, Georgia to contribute funding for the continuity of developing public education and outreach activities to educate the citizens of Augusta about protecting surface water quality through preventing the introduction of contaminants of concerns into the storm conveyance system; WHEREAS, Augusta has determined it would be of benefit to the citizens of Augusta, Georgia to contribute funding for the continuity of expanding existing surface water quality monitoring program to collect additional data from each stressed watershed for identifying problematic areas; WHEREAS, Augusta has determined it would be cost effective approach and of benefit to the citizens of Augusta, Georgia to continue coordination with Entity Name to educate the citizen of Augusta about protecting surface water quality through public involvement and outreach activities. NOW, THEREFORE, as a desire of Augusta, Georgia and Entity Name to properly coordinate the development and implementation of these surface water quality protection activities through public outreach and involvement events, the parties hereby agree Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Attachment number 1 \nPage 1 of 4 Item # 38 [Entity Name] MOU 10312014 ver1 2 | 4 P a g e as follows: UNDERSTANDING: Augusta, Georgia and Entity Name do hereby agree to the following: 1. The Entity Name is developing and disseminating public outreach and community education material through local media, public workshops, local school events and other available means. All these activities shall be performed by Entity Name ; while Augusta Engineering Department (AED) will maintain program coordination and communication with the program other partners. 2. The Entity Name and AED shall expand existing water quality assessment program to collect additional data from stressed creeks watershed to identify problematic areas using Environmental Protection Division approved methodology. 3. The Entity Name shall produce relevant deliverable as specified in work- plan specifically developed by the Entity Name and approved by the AED. 4. AED shall contribute funds not to exceed $24,000/year from its environmental (stormwater) and engineering operational funds to support expanded water quality assessment activities. 5. AED shall contribute funds not to exceed $9,000/year from its environmental (stormwater) and engineering operational funds to support expanded public outreach and community education activities 6. The Entity Name shall submit to AED quarterly reimbursement claims with detailed description of work done during that quarter, within five days of end of the respective quarter. These reimbursement claims shall be prepared in a format acceptable by the AED. 7. Upon completion of the activities funded by AED, material produced under this MOU will become property of Augusta, Georgia. However, the Entity Name shall have non-exclusive rights to use this material for their activities and scientific search purposes. 8. The Entity Name and AED shall explore ways to expand program beyond work-plan activities and explore other sources of funding to carry out these activities. Attachment number 1 \nPage 2 of 4 Item # 38 [Entity Name] MOU 10312014 ver1 3 | 4 P a g e DELIVERABLES: The Entity Name agrees to provide to Augusta Engineering Department any requested documentation required under this MOU. TIME: This MOU will remain in effect for the duration of Augusta MS4 NPDES current Permit term and will be automatically renewed with proceeding terms renewal of Augusta MS4 NPDES Permit as agreed by both parties. TERMINATION: Both parties may terminate this MOU at any time by giving of forty-five (45) days written notice of such termination. Upon receipt of such notice of termination, Entity Name shall discontinue all work under this MOU. Data gathered and material produced will become property of Augusta, Georgia with Entity Name maintaining the rights to use for public education and scientific advancement purposes. MISCELLANEOUS: 1. This Memorandum of Understanding shall be controlled by and construed in accordance with the laws of the State of Georgia. 2. Any notice given under this Memorandum shall be deemed given when provided, in writing, to the following persons/entities: TO AUGUSTA, GA: Augusta Engineering Department Engineering Administration Attn: Assistant Director Engineering 505 Telfair Street, Augusta, Georgia 30901 TO Entity Name : Attention: Entity Contact Name Entity Mailing Address Attachment number 1 \nPage 3 of 4 Item # 38 [Entity Name] MOU 10312014 ver1 4 | 4 P a g e This Memorandum of Understanding is the entire agreement between the parties, and may not be amended, except by a writing executed by both parties. APPROVED: Entity Name AUGUSTA, GEORGIA By: _____________________________ By: ____________________________ Entity Official Mayor Date: ___________________________ Date: __________________________ ATTEST: ATTEST: __________________________ Clerk of Commission Date:______________________________ Date:______________________________ Attachment number 1 \nPage 4 of 4 Item # 38 Commission Meeting Agenda 11/18/2014 2:00 PM Augusta Utilities Sanitary Sewer Connection Services Program Department: Caption:Motion to approve Augusta Utilities Sanitary Sewer Connection Services Program.(Approved by Engineering Services Committee November 10, 2014) Background:In an effort to assist our customers, we are proposing a Sanitary Sewer Connection Services Program whereby Augusta Utilities would contract to connect customers to sanitary sewer where it is available. This work would include abandoning existing septic tanks and rerouting plumbing to the tap. We propose that customers who elect to participate in the program pay a $50/month surcharge on their sewer bill for 24 months, for a total customer contribution of $1200. Augusta Utilities would bear any additional cost. We propose pre-qualifying a pool of plumbing contractors to perform this work, and work would be assigned on a competetive basis, similar to the task order program. Analysis:In areas where sanitary sewer is extended into existing developments, many customers would like to connect but cannot afford the cost of replumbing. This program would assist our customers as well as increase our customer base and revenue. Financial Impact:AUD has budgeted $200,000 for this program. Alternatives:The Commission could elect not to approve this program. Recommendation:We recommend that the commission approve the program described above. Funds are Available in the Following Accounts: 507043420-5425210 REVIEWED AND APPROVED BY: Cover Memo Item # 39 Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 39 Commission Meeting Agenda 11/18/2014 2:00 PM Award NPDES Storm Water Monitoring contract for Augusta Utilities Department RFQ 14-193 Department:Augusta Utilities Department Caption:Motion to approve funding to Cranston Engineering Group, P.C. in the amount of $ 85,000 for the fees associated with performing the required NPDES Storm Water Monitoring on various Augusta Utilities Projects. (Approved by Engineering Services Committee November 10, 2014) Background:The Augusta Utilities Department issued a RFQ to qualified companies to perform the required tasks related to National Pollutant Discharge Elimination System (NPDES) storm water monitoring in association with AUD projects. These services will be required for one year with the option to renew for an additional year. Khafra Engineering Consultants, Inc., CSRA Testing & Engineering Co.,Moreland Altobelli Associates, Inc., and Cranston Engineering Group, P.C. submitted RFQ's and were evaluated. Based on the evaluation results Cranston Engineering Group, P.C. was chosen. Analysis:Augusta Utilities Department management met with management of Cranston Engineering Group, P.C. to negotiate pricing. The pricing for services byCranston Engineering Group, P.C. were found to be competitive with similar firms in the area and therefore have been selected for this contract. Financial Impact:The amount submitted for the design of this project was $85,000.00. These funds are available from the following account:512043490-5212115 / 81000010-5212115. Alternatives:No alternatives are recommended. Recommendation:It is recommended that the contract for the NPDES services be approved for $85,000.00 Funds are Available in the Following $85,000.00 from account 512043490-5212115 / 81000010- 5212115. Cover Memo Item # 40 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 40 Attachment number 1 \nPage 1 of 1 Item # 40 REQUEST FOR QUALIFICATION Request for Qualifications will be received at this office until Wednesday, September 10, 2014 @ 11:00 a.m. for furnishing: RFQ Item #14-193 NPDES Storm Water Monitoring for Utilities Department Qualifications will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 Request for Qualification (RFQ) documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday August 22, 2014 @ 5:00 P.M. No Proposal will be accepted by fax, all must be received by mail or hand delivered. No qualifications may be withdrawn for a period of 90 days after time has been called on the date of opening. Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the RFQ including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the RFQ which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the Proponent at the risk of receiving incomplete or inaccurate information upon which to base its qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle July 31, August 7, 14, 21, 2014 Metro Courier August 6, 2014 Revised: 6/27/2013 Attachment number 2 \nPage 1 of 1 Item # 40 UNOFFICIAL Vendors Attachment B E-Verify Number SAVE Form Original 7 Copies Fee Proposal KHAFRA ENGINEERING CONSULTANT 225 PEACHTREE ST., SUITE 1600 ATLANTA, GA 30303 Yes 55591 Yes Yes Yes Yes CSRA TESTING & ENGINEERING CO., INC. 1005 EMMETT STREET SUITE "A" AUGUSTA, GA 30904 Yes 138689 Yes Yes Yes Yes MORELAND ALTOBELLI ASSOCIATES 2211 BEAVER RUIN RD., SUITE 190 NORCROSS, GA 30071 Yes 53328 Yes Yes Yes Yes CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA, GA 30901 Yes 64684 Yes Yes Yes Yes RFQ Opening #14-193 NPDES Storm Water Monitoring For Augusta, GA - Utilities Department RFQ Opening Date: Wednesday, September 10, 2014 @ 11:00 a.m. Page 1 of 1 Attachment number 3 \nPage 1 of 1 Item # 40 Sam Moussly MC2 1275 Shiloh Road NW Ste 2620 Kennesaw, GA 30144 Perry Dukes Qore Property Sciences RETURNED MAIL 645 B Frontage Road NW Augusta, GA 30907 Jim Pope CSRA Testing & Engineering Co 1005 Emmett Street, Ste A Augusta, GA 30904 Jim Peshel Nova Engineering 3640 Kennesaw N Ind Pkwy Ste E Kennesaw, GA 30144 Bonnie Vandeventer National Salvage & Service 6755 Old State Road 37 South Bloomington, IN 47401 Patrick Palmer ATC Associates Inc 1841 West Oak Parkway Ste F Marietta, GA 30062 Alex Goharioon ATC Associates Inc 1453 Greene Street, Suite A Augusta, GA 30901 Rick Swanson Graves Engineering Services 1220 W Wheeler Parkway Augusta, GA 30907 Buddy Gratton Moreland Altobelli Associates 2211 Beaver Ruin Road Ste 190 Norcross, GA 30071 Waymon Jones Khafra Engineering PO Box 6643 North Augusta, SC 29861 Leslie Baer Integrated Science & Testing 105 McIntosh Crossing Fayetteville, GA 30214 Mickie Tims Shaw Environmental & Infrastructure 11560 Great Oaks Way, Ste 500 Alpharetta, GA 30022 Reliant Environmental 6131 Washington Road Appling, GA 30802 Jorge Jiminez Zel Engineers 435 Telfair Street Augusta, GA 30901 RICK SWANSON GRAVES ENGINEERING SERVICES 2 FARRINGTON WAY NORTH AUGUSTA, SC 29860 Deanna Davis Utilities Department Jerry Delaughter Utilities Department Yvonne Gentry LSB - 2nd Floor RFQ #14-193 NPDES Storm Water Monitoring for Utilities Department RFQ Due: Wed 9/10/14 @ 11:00 a.m. MAILED 7/31/14 Attachment number 4 \nPage 1 of 1 Item # 40 Attachment number 5 \nPage 1 of 3 Item # 40 Attachment number 5 \nPage 2 of 3 Item # 40 Attachment number 5 \nPage 3 of 3 Item # 40 Evaluation Criteria PTS CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA, GA 30901 CSRA TESTING & ENGINEERING CO., INC. 1005 EMMETT STREET SUITE "A" AUGUSTA, GA 30904 KHAFRA ENGINEERING CONSULTANT 225 PEACHTREE ST., SUITE 1600 ATLANTA, GA 30303 MORELAND ALTOBELLI ASSOCIATES 2211 BEAVER RUIN RD., SUITE 190 NORCROSS, GA 30071 1. Experience with similar projects 20 16.7 16.0 17.3 15.0 2. Company accreditations 15 15.0 13.3 13.3 15.0 3. NPDES turbidity sampling and testing experience 20 16.7 15.0 16.0 16.7 4. NPDES field inspection experience 25 21.7 16.7 20.7 21.7 5.Proximity to Area • Within Richmond County 10 pts. • Within CSRA 7 pts. • Within Georgia 4 pts. • Within SE United States (includes AL, TN, NC, SC, FL) 1 pts. • All Others 0 pt. 10 10.0 10.0 7.0 4.0 6. Proposed Fee (must provide and enclose in separate sealed envelope) • Lowest 10 points • Second 8 points • Third 6 points • Fourth 4 points • Highest 2 points 10 6.0 10.0 5.3 6.7 Total 100 86 81 80 79 Cumulative Evaluation Sheet6 RFQ Opening #14-193 NPDES Storm Water Monitoring For Augusta, GA - Utilities Department Attachment number 6 \nPage 1 of 1 Item # 40 Attachment number 7 \nPage 1 of 4 Item # 40 Attachment number 7 \nPage 2 of 4 Item # 40 Attachment number 7 \nPage 3 of 4 Item # 40 Attachment number 7 \nPage 4 of 4 Item # 40 Commission Meeting Agenda 11/18/2014 2:00 PM Bridge Rehabilitation and Repairs – Mowing and Maintenance Agreement (Broad Street off Ramp over Rae’s Creek Bridge ) Department:Abie Ladson, Director Caption:Motion to approve entering into a Mowing and Maintenance Agreement with GDOT in the vicinity of Rae’s Creek between John C Calhoun and Broad Street in conjunction with Broad Street Off Ramp over Rae's Creek Bridge Rehabilitation Project. Also, authorize the Mayor to sign the Mowing and Maintenance Agreement and the associated Indemnity Agreement as requested by AED. (Approved by Engineering Services Committee November 10, 2014) Background:Broad Street off Ramp over Rae’s Creek Bridge Rehabilitation is an approved SPLOST Phase VI construction project. Landscaping is a key component of the Bridge Rehab plan. Proposed improvements encroach within GDOT’ s right-of-way. GDOT requires that the city enters into a Mowing and Maintenance Agreement. Analysis:This Agreement would allow the maintenance, cleanup and beautification of areas surrounding the Broad Street Off Ramp Bridge and move the project forward. Financial Impact:None anticipated. Alternatives:1). Approve entering into a Mowing and Maintenance Agreement with GDOT in the vicinity of Rae’s Creek between John C Calhoun and Broad Street in conjunction with Broad Street Off Ramp over Rae’s Creek Bridge Rehabilitation Project. Also, authorize the Mayor to sign the Mowing and Maintenance Agreement and the associated Indemnity Agreement as requested by AED. 2). Do not approve and project cannot proceed Recommendation:Approve Alternative Number One. Funds are Available Cover Memo Item # 41 in the Following Accounts:N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 41 Attachment number 1 \nPage 1 of 1 Item # 41 Attachment number 2 \nPage 1 of 11 Item # 41 Attachment number 2 \nPage 2 of 11 Item # 41 Attachment number 2 \nPage 3 of 11 Item # 41 Attachment number 2 \nPage 4 of 11 Item # 41 Attachment number 2 \nPage 5 of 11 Item # 41 Attachment number 2 \nPage 6 of 11 Item # 41 Attachment number 2 \nPage 7 of 11 Item # 41 Attachment number 2 \nPage 8 of 11 Item # 41 Attachment number 2 \nPage 9 of 11 Item # 41 Attachment number 2 \nPage 10 of 11 Item # 41 Attachment number 2 \nPage 11 of 11 Item # 41 Commission Meeting Agenda 11/18/2014 2:00 PM Consider project assignmentsfor design professionals from the Engineering Consultant Services RFQ 13- 124 Department:Augusta Utilities Department Caption:Motion to approve the assignment of the engineering firms to specific Augusta Utilities CIP projects with a change on the first item under Water Design from Gordon Highway 24" Water Line Olive Road to Doug Barnard Parkway to Alternate Downtown Feed.(Approved by Engineering Services Committee November 10, 2014) Background:The Commission approved the Engineering Consultant Services Rosters in response to RFQ 13-124 on August 20, 2013. Included in the rosters were engineering firms selected for AUD water distribution and wastewater collection design services. AUD has identified the next phase of Capital Improvement Projects needed and has worked to assign the various water and sewer projects to the best qualified engineering service providers from the approved rosters. Analysis:Project scope and consultant experience were used to determine the assignment to each project. Financial Impact:Adequate funds are included in the proceeds from the 2014 Bond Refinancing for this work. Alternatives:No alternatives are recommended. Recommendation:We recommend that the commission approves the project assignments of the selected engineering firms. Funds are Available in the Following Accounts: Funding accounting will be assigned per negotiated project. REVIEWED AND APPROVED BY: Cover Memo Item # 42 Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 42 Attachment number 1 \nPage 1 of 1 Item # 42 Request for Qualifications Request for Qualifications will be received at this office until Friday, May 3, 2013 @ 11:00 a.m. for furnishing: RFQ Item #13-124 Engineering Consultant Services for Utilities Department RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 19, 2013 @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered. No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Bidders are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 28, April 4, 11, 18, 2013 Metro Courier April 3, 2013 Revised: 8/15/2011 Attachment number 2 \nPage 1 of 1 Item # 42 VENDORS Attachment B E-Verify Addendum 1 SAVE Form Original 6 Copies James G Swift & Assoc 1206 Interstate Parkway Augusta, GA 30909 Yes 118565 Yes Yes Yes Yes CH2M Hill 1000 Abernathy Rd., Atlanta, GA 30328 Yes 123606 Yes Yes Yes Yes Johnson Laschober 1296 Broad Street Augusta, GA 30901 Yes 226309 Yes Yes Yes Yes Moreland Altobelli Asso 2211 Beaver Ruin Road, Suite 190 Norcross, GA 30071 Yes 53328 Yes Yes Yes Yes W R Toole Engineers 1005 Broad Street, 200 Augusta, GA 30901 Yes 62985 Yes Yes Yes Yes WK Dickson & Co 1450 Greene Street Augusta, GA 30901 Yes 110665 Yes Yes Yes Yes Cranston Engineering Group 452 Ellis Street Augusta, GA 30903-2546 Yes 64684 Yes Yes Yes Yes Woolpert 375 Northridge Rd, # 100 Atlanta, GA 30350 Yes 11815 Yes Yes Yes Yes Dewberry 551 Piney Forest Road Danville, VA 24540 Yes 104636 Yes Yes Yes Yes McKim & Creed 8020 Tower Point Dr Charlotte, NC 28227 Yes 68813 Yes Yes Yes Yes Brown & Caldwell 900 Hammond Dr St 400 Atlanta, GA 30328 Yes 69828 Yes Yes Yes Yes Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 Atlanta, GA 30342 Yes 70249 Yes Yes Yes Yes ADS LLC 1300 Meridian St., 3000 Huntsville, AL 35801 Yes/Non- Compliant 23043 Yes Yes Yes Yes RFQ Opening RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department RFQ Due: Friday, May 3, 2013 @ 11:00 a.m. Page 1 of 3 Attachment number 3 \nPage 1 of 3 Item # 42 VENDORS Attachment B E-Verify Addendum 1 SAVE Form Original 6 Copies RFQ Opening RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department RFQ Due: Friday, May 3, 2013 @ 11:00 a.m. URS Corporation 1000 Abernathy Rd 900 Atlanta, GA 30328 Yes No/Non- Compliant Yes Yes Yes Yes Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 Yes 426843 Yes Yes Yes Yes EMC Engineering 10 Chatham Center South, Suite 100 Savannah, GA 31405 Yes 324745 Yes Yes Yes Yes Gresham, Smith & Part 1400 Nashville City Center 511 Union St Nashville, TN 37219 Yes No/Non- Compliant Yes Yes Yes Yes ZEL Engineers 435 Telfair Street Augusta, GA 30901 Yes 257101 Yes Yes Yes Yes MWH 230 Peachtree St., S 470 Atlanta, GA Yes 539319 Yes Yes Yes Yes Stevenson & Palmer 723 Industrial Park Dr Evans, GA 30809 Yes 131222 Yes Yes Yes Yes Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 Yes 104087 Yes Yes Yes Yes Jacobs Engineering 6801 Govenor's Lake Pk Norcross, GA 30071 Yes 212531 Yes Yes Yes No/Non- Compliant S L King & Associates 270 Peachtree St NW Atlanta, GA 30303 Yes 435335 Yes No/Non- Compliant Yes Yes S.L. King Technologies 270 Peachtree St NW Atlanta, GA 30303 Yes 435335 Yes No/Non- Compliant Yes Yes Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 Yes 331909 Yes Yes Yes Yes Christopher Booker 3319 Perkins Road Augusta, GA 30906 Yes 667907 Yes Yes Yes Yes Page 2 of 3 Attachment number 3 \nPage 2 of 3 Item # 42 VENDORS Attachment B E-Verify Addendum 1 SAVE Form Original 6 Copies RFQ Opening RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department RFQ Due: Friday, May 3, 2013 @ 11:00 a.m. Moore Associates 1009 East Avenue North Augusta, SC 29841 LATE Non- Compliant Page 3 of 3 Attachment number 3 \nPage 3 of 3 Item # 42 W R Toole Engineers ZEL Engineers Wastewater Collection Roster Cranston Engineering Group James G Swift & Associates Johnson Laschober Stevenson & Palmer WK Dickson & Co. W R Toole Engineers ZEL Engineers Water Distribution Roster Cranston Engineering Group James G Swift & Associates Johnson Laschober Stevenson & Palmer WK Dickson & Co. Water Treatment Plant Roster Brown & Caldwell MWH ZEL Engineers CH2M Hill Wastewater Treatment Plant Roster CH2M Hill Hazen and Sawyer ZEL Engineers Moreland Altobelli Assoc. McKim & Creed RFQ Item #13-124 Program Management Roster Constantine Engineering McKim & Creed Moreland Altobelli Assoc. CH2M Hill Surveying Roster Cranston Engineering Group WK Dickson & Co. W R Toole Engineers Dewberry WK Dickson & Co. Municipal O & M Roster CH2M Hill Dewberry MWH Architecture Roster GDOT Project Design Cranston Engineering Group WK Dickson & Co. Moreland Altobelli Assoc. Engineering Consultant Services For Augusta, GA - Utilities Department Christopher Booker Johnson Laschober ZEL Engineers Collection System Eval. Roster McKim & Creed WK Dickson & Co. Woolpert CH2M Hill MWH Utility Management Roster CH2M Hill Attachment number 4 \nPage 1 of 12 Item # 42 Evaluation Criteria 1. Firm Experience 2. Experience of Proposed Staff 3. Knowledge of Augusta Systems 4. References Total AUD List Points 25 25 25 25 100 James G Swift & Assoc. 1206 Interstate Parkway Augusta, GA 30909 20 20 20 15 75 YES CH2M Hill 1000 Abernathy Rd., Atlanta, GA 30328 20 20 15 5 60 NO Johnson Laschober 1296 Broad Street Augusta, GA 30901 20 20 20 20 80 YES Moreland Altobelli Assoc. 2211 Beaver Ruin Rd., Suite 190 Norcross, GA 30071 20 20 5 15 60 NO W R Toole Engineers 1005 Broad Street, 200 Augusta, GA 30901 20 20 20 15 75 YES WK Dickson & Co. 1450 Greene Street Augusta, GA 30901 20 20 10 20 70 YES Cranston Engineering Group 452 Ellis Street Augusta, GA 30903-2546 20 20 20 20 80 YES Woolpert 375 Northridge Rd., #100 Atlanta, GA 30350 0 Dewberry 551 Piney Forest Rd Danville, VA 24540 20 20 5 15 60 NO McKim & Creed 8020 Tower Point DR Charlotte, NC 28227 20 20 5 15 60 NO Brown & Caldwell 900 Hammond Dr. St 400 Atlanta, GA 30328 0 Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 Atlanta, GA 30342 20 20 5 15 60 NO Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 15 10 10 5 40 NO EMC Engineering 10 Chatham Center S, Suite 100 Savannah, GA 31405 20 20 5 15 60 NO ZEL Engineers 435 Telfair Street Augusta, GA 30901 20 20 20 20 80 YES MWH 230 Peachtree St., S 470 Atlanta, GA 15 15 5 15 50 NO Stevenson & Palmer 723 Industrial Park Dr. Evans, GA 30809 20 20 15 20 75 YES Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 0 Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 20 20 5 15 60 NO Christopher Booker 3319 Perkins Road Augusta, GA 30906 0 RFQ Due: Friday, May 3, 2013 @ 11:00 a.m. Water Distribution RFQ Opening RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department Attachment number 4 \nPage 2 of 12 Item # 42 Evaluation Criteria 1. Firm Experience 2. Experience of Proposed Staff 3. Knowledge of Augusta Systems 4. References Total AUD List Points 25 25 25 25 100 James G Swift & Assoc. 1206 Interstate Parkway Augusta, GA 30909 20 20 20 15 75 YES CH2M Hill 1000 Abernathy Rd., Atlanta, GA 30328 20 20 15 5 60 NO Johnson Laschober 1296 Broad Street Augusta, GA 30901 20 20 20 20 80 YES Moreland Altobelli Assoc. 2211 Beaver Ruin Rd., Suite 190 Norcross, GA 30071 20 20 5 15 60 NO W R Toole Engineers 1005 Broad Street, 200 Augusta, GA 30901 20 20 20 15 75 YES WK Dickson & Co. 1450 Greene Street Augusta, GA 30901 20 20 15 20 75 YES Cranston Engineering Group 452 Ellis Street Augusta, GA 30903-2546 20 20 20 20 80 YES Woolpert 375 Northridge Rd., #100 Atlanta, GA 30350 0 Dewberry 551 Piney Forest Rd Danville, VA 24540 20 20 5 15 60 NO McKim & Creed 8020 Tower Point DR Charlotte, NC 28227 20 20 5 15 60 NO Brown & Caldwell 900 Hammond Dr. St 400 Atlanta, GA 30328 0 Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 Atlanta, GA 30342 20 20 5 15 60 NO Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 0 EMC Engineering 10 Chatham Center S, Suite 100 Savannah, GA 31405 20 10 5 15 50 NO ZEL Engineers 435 Telfair Street Augusta, GA 30901 20 20 20 20 80 YES MWH 230 Peachtree St., S 470 Atlanta, GA 20 15 5 15 55 NO Stevenson & Palmer 723 Industrial Park Dr. Evans, GA 30809 20 20 15 20 75 YES Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 0 Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 20 20 5 15 60 NO Christopher Booker 3319 Perkins Road Augusta, GA 30906 0 RFQ Due: Friday, May 3, 2013 @ 11:00 a.m. Wastewater Collection RFQ Opening RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department Attachment number 4 \nPage 3 of 12 Item # 42 Evaluation Criteria 1. Firm Experience 2. Experience of Proposed Staff 3. Knowledge of Augusta Systems 4. References Total AUD List Points 25 25 25 25 100 James G Swift & Assoc. 1206 Interstate Parkway Augusta, GA 30909 0 CH2M Hill 1000 Abernathy Rd., Atlanta, GA 30328 20 20 15 5 60 NO Johnson Laschober 1296 Broad Street Augusta, GA 30901 0 Moreland Altobelli Assoc. 2211 Beaver Ruin Rd., Suite 190 Norcross, GA 30071 20 20 5 15 60 NO W R Toole Engineers 1005 Broad Street, 200 Augusta, GA 30901 0 WK Dickson & Co. 1450 Greene Street Augusta, GA 30901 0 Cranston Engineering Group 452 Ellis Street Augusta, GA 30903-2546 0 Woolpert 375 Northridge Rd., #100 Atlanta, GA 30350 0 Dewberry 551 Piney Forest Rd Danville, VA 24540 0 McKim & Creed 8020 Tower Point DR Charlotte, NC 28227 20 20 5 15 60 NO Brown & Caldwell 900 Hammond Dr. St 400 Atlanta, GA 30328 20 20 5 20 65 YES Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 Atlanta, GA 30342 20 20 5 15 60 NO Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 0 EMC Engineering 10 Chatham Center S, Suite 100 Savannah, GA 31405 0 ZEL Engineers 435 Telfair Street Augusta, GA 30901 20 20 20 20 80 YES MWH 230 Peachtree St., S 470 Atlanta, GA 20 15 10 20 65 YES Stevenson & Palmer 723 Industrial Park Dr. Evans, GA 30809 0 Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 0 Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 0 Christopher Booker 3319 Perkins Road Augusta, GA 30906 0 RFQ Due: Friday, May 3, 2013 @ 11:00 a.m. Water Treatment Plant RFQ Opening RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department Attachment number 4 \nPage 4 of 12 Item # 42 Evaluation Criteria 1. Firm Experience 2. Experience of Proposed Staff 3. Knowledge of Augusta Systems 4. References Total AUD List Points 25 25 25 25 100 James G Swift & Assoc. 1206 Interstate Parkway Augusta, GA 30909 0 CH2M Hill 1000 Abernathy Rd., Atlanta, GA 30328 20 20 15 10 65 YES Johnson Laschober 1296 Broad Street Augusta, GA 30901 0 Moreland Altobelli Assoc. 2211 Beaver Ruin Rd., Suite 190 Norcross, GA 30071 20 20 5 15 60 NO W R Toole Engineers 1005 Broad Street, 200 Augusta, GA 30901 0 WK Dickson & Co. 1450 Greene Street Augusta, GA 30901 0 Cranston Engineering Group 452 Ellis Street Augusta, GA 30903-2546 0 Woolpert 375 Northridge Rd., #100 Atlanta, GA 30350 0 Dewberry 551 Piney Forest Rd Danville, VA 24540 0 McKim & Creed 8020 Tower Point DR Charlotte, NC 28227 20 20 5 15 60 NO Brown & Caldwell 900 Hammond Dr. St 400 Atlanta, GA 30328 20 20 5 15 60 NO Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 Atlanta, GA 30342 20 20 5 20 65 YES Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 0 EMC Engineering 10 Chatham Center S, Suite 100 Savannah, GA 31405 20 10 5 15 50 NO ZEL Engineers 435 Telfair Street Augusta, GA 30901 20 20 20 20 80 YES MWH 230 Peachtree St., S 470 Atlanta, GA 20 15 5 15 55 NO Stevenson & Palmer 723 Industrial Park Dr. Evans, GA 30809 0 Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 0 Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 0 Christopher Booker 3319 Perkins Road Augusta, GA 30906 0 RFQ Due: Friday, May 3, 2013 @ 11:00 a.m. Wastewater Treatment Plant RFQ Opening RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department Attachment number 4 \nPage 5 of 12 Item # 42 Evaluation Criteria 1. Firm Experience 2. Experience of Proposed Staff 3. Knowledge of Augusta Systems 4. References Total AUD List Points 25 25 25 25 100 James G Swift & Assoc. 1206 Interstate Parkway Augusta, GA 30909 0 CH2M Hill 1000 Abernathy Rd., Atlanta, GA 30328 20 20 15 5 60 NO Johnson Laschober 1296 Broad Street Augusta, GA 30901 0 Moreland Altobelli Assoc. 2211 Beaver Ruin Rd., Suite 190 Norcross, GA 30071 10 15 5 15 45 NO W R Toole Engineers 1005 Broad Street, 200 Augusta, GA 30901 0 WK Dickson & Co. 1450 Greene Street Augusta, GA 30901 20 15 15 20 70 YES Cranston Engineering Group 452 Ellis Street Augusta, GA 30903-2546 0 Woolpert 375 Northridge Rd., #100 Atlanta, GA 30350 20 20 5 20 65 YES Dewberry 551 Piney Forest Rd Danville, VA 24540 20 20 5 15 60 NO McKim & Creed 8020 Tower Point DR Charlotte, NC 28227 20 20 5 20 65 YES Brown & Caldwell 900 Hammond Dr. St 400 Atlanta, GA 30328 20 20 5 15 60 NO Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 Atlanta, GA 30342 20 20 5 15 60 NO Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 5155 530NO EMC Engineering 10 Chatham Center S, Suite 100 Savannah, GA 31405 0 ZEL Engineers 435 Telfair Street Augusta, GA 30901 0 MWH 230 Peachtree St., S 470 Atlanta, GA 20 20 5 15 60 NO Stevenson & Palmer 723 Industrial Park Dr. Evans, GA 30809 0 Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 20 20 5 15 60 NO Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 0 Christopher Booker 3319 Perkins Road Augusta, GA 30906 0 RFQ Due: Friday, May 3, 2013 @ 11:00 a.m. Collection System Evaluation RFQ Opening RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department Attachment number 4 \nPage 6 of 12 Item # 42 Evaluation Criteria 1. Firm Experience 2. Experience of Proposed Staff 3. Knowledge of Augusta Systems 4. References Total AUD List Points 25 25 25 25 100 James G Swift & Assoc. 1206 Interstate Parkway Augusta, GA 30909 0 CH2M Hill 1000 Abernathy Rd., Atlanta, GA 30328 20 20 15 5 60 YES Johnson Laschober 1296 Broad Street Augusta, GA 30901 0 Moreland Altobelli Assoc. 2211 Beaver Ruin Rd., Suite 190 Norcross, GA 30071 0 W R Toole Engineers 1005 Broad Street, 200 Augusta, GA 30901 0 WK Dickson & Co. 1450 Greene Street Augusta, GA 30901 0 Cranston Engineering Group 452 Ellis Street Augusta, GA 30903-2546 0 Woolpert 375 Northridge Rd., #100 Atlanta, GA 30350 0 Dewberry 551 Piney Forest Rd Danville, VA 24540 20 20 5 15 60 YES McKim & Creed 8020 Tower Point DR Charlotte, NC 28227 0 Brown & Caldwell 900 Hammond Dr. St 400 Atlanta, GA 30328 0 Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 Atlanta, GA 30342 0 Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 0 EMC Engineering 10 Chatham Center S, Suite 100 Savannah, GA 31405 0 ZEL Engineers 435 Telfair Street Augusta, GA 30901 0 MWH 230 Peachtree St., S 470 Atlanta, GA 20 10 5 15 50 YES Stevenson & Palmer 723 Industrial Park Dr. Evans, GA 30809 0 Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 0 Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 0 Christopher Booker 3319 Perkins Road Augusta, GA 30906 0 RFQ Due: Friday, May 3, 2013 @ 11:00 a.m. Municipal O & M RFQ Opening RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department Attachment number 4 \nPage 7 of 12 Item # 42 Evaluation Criteria 1. Firm Experience 2. Experience of Proposed Staff 3. Knowledge of Augusta Systems 4. References Total AUD List Points 25 25 25 25 100 James G Swift & Assoc. 1206 Interstate Parkway Augusta, GA 30909 0 CH2M Hill 1000 Abernathy Rd., Atlanta, GA 30328 20 20 15 5 60 YES Johnson Laschober 1296 Broad Street Augusta, GA 30901 0 Moreland Altobelli Assoc. 2211 Beaver Ruin Rd., Suite 190 Norcross, GA 30071 0 W R Toole Engineers 1005 Broad Street, 200 Augusta, GA 30901 0 WK Dickson & Co. 1450 Greene Street Augusta, GA 30901 20 20 5 15 60 YES Cranston Engineering Group 452 Ellis Street Augusta, GA 30903-2546 0 Woolpert 375 Northridge Rd., #100 Atlanta, GA 30350 0 Dewberry 551 Piney Forest Rd Danville, VA 24540 15 20 10 15 60 YES McKim & Creed 8020 Tower Point DR Charlotte, NC 28227 0 Brown & Caldwell 900 Hammond Dr. St 400 Atlanta, GA 30328 0 Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 Atlanta, GA 30342 0 Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 0 EMC Engineering 10 Chatham Center S, Suite 100 Savannah, GA 31405 0 ZEL Engineers 435 Telfair Street Augusta, GA 30901 0 MWH 230 Peachtree St., S 470 Atlanta, GA 10 15 5 15 45 NO Stevenson & Palmer 723 Industrial Park Dr. Evans, GA 30809 0 Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 0 Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 0 Christopher Booker 3319 Perkins Road Augusta, GA 30906 0 RFQ Due: Friday, May 3, 2013 @ 11:00 a.m. Utility Management RFQ Opening RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department Attachment number 4 \nPage 8 of 12 Item # 42 Evaluation Criteria 1. Firm Experience 2. Experience of Proposed Staff 3. Knowledge of Augusta Systems 4. References Total AUD List Points 25 25 25 25 100 James G Swift & Assoc. 1206 Interstate Parkway Augusta, GA 30909 0 CH2M Hill 1000 Abernathy Rd., Atlanta, GA 30328 0 Johnson Laschober 1296 Broad Street Augusta, GA 30901 20 20 20 20 80 YES Moreland Altobelli Assoc. 2211 Beaver Ruin Rd., Suite 190 Norcross, GA 30071 20 15 5 15 55 NO W R Toole Engineers 1005 Broad Street, 200 Augusta, GA 30901 0 WK Dickson & Co. 1450 Greene Street Augusta, GA 30901 0 Cranston Engineering Group 452 Ellis Street Augusta, GA 30903-2546 0 Woolpert 375 Northridge Rd., #100 Atlanta, GA 30350 0 Dewberry 551 Piney Forest Rd Danville, VA 24540 0 McKim & Creed 8020 Tower Point DR Charlotte, NC 28227 0 Brown & Caldwell 900 Hammond Dr. St 400 Atlanta, GA 30328 0 Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 Atlanta, GA 30342 0 Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 0 EMC Engineering 10 Chatham Center S, Suite 100 Savannah, GA 31405 0 ZEL Engineers 435 Telfair Street Augusta, GA 30901 15 15 15 20 65 YES MWH 230 Peachtree St., S 470 Atlanta, GA 0 Stevenson & Palmer 723 Industrial Park Dr. Evans, GA 30809 0 Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 0 Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 0 Christopher Booker 3319 Perkins Road Augusta, GA 30906 20 20 15 20 75 YES RFQ Due: Friday, May 3, 2013 @ 11:00 a.m. Architecture RFQ Opening RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department Attachment number 4 \nPage 9 of 12 Item # 42 Evaluation Criteria 1. Firm Experience 2. Experience of Proposed Staff 3. Knowledge of Augusta Systems 4. References Total AUD List Points 25 25 25 25 100 James G Swift & Assoc. 1206 Interstate Parkway Augusta, GA 30909 0 CH2M Hill 1000 Abernathy Rd., Atlanta, GA 30328 20 20 15 5 60 NO Johnson Laschober 1296 Broad Street Augusta, GA 30901 0 Moreland Altobelli Assoc. 2211 Beaver Ruin Rd., Suite 190 Norcross, GA 30071 20 20 5 20 65 YES W R Toole Engineers 1005 Broad Street, 200 Augusta, GA 30901 0 WK Dickson & Co. 1450 Greene Street Augusta, GA 30901 0 Cranston Engineering Group 452 Ellis Street Augusta, GA 30903-2546 0 Woolpert 375 Northridge Rd., #100 Atlanta, GA 30350 0 Dewberry 551 Piney Forest Rd Danville, VA 24540 0 McKim & Creed 8020 Tower Point DR Charlotte, NC 28227 20 20 10 20 70 YES Brown & Caldwell 900 Hammond Dr. St 400 Atlanta, GA 30328 0 Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 Atlanta, GA 30342 0 Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 0 EMC Engineering 10 Chatham Center S, Suite 100 Savannah, GA 31405 0 ZEL Engineers 435 Telfair Street Augusta, GA 30901 0 MWH 230 Peachtree St., S 470 Atlanta, GA 20 15 5 15 55 NO Stevenson & Palmer 723 Industrial Park Dr. Evans, GA 30809 0 Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 20 20 10 20 70 YES Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 0 Christopher Booker 3319 Perkins Road Augusta, GA 30906 0 RFQ Due: Friday, May 3, 2013 @ 11:00 a.m. Program Management RFQ Opening RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department Attachment number 4 \nPage 10 of 12 Item # 42 Evaluation Criteria 1. Firm Experience 2. Experience of Proposed Staff 3. Knowledge of Augusta Systems 4. References Total AUD List Points 25 25 25 25 100 James G Swift & Assoc. 1206 Interstate Parkway Augusta, GA 30909 0 CH2M Hill 1000 Abernathy Rd., Atlanta, GA 30328 0 Johnson Laschober 1296 Broad Street Augusta, GA 30901 0 Moreland Altobelli Assoc. 2211 Beaver Ruin Rd., Suite 190 Norcross, GA 30071 20 20 5 15 60 NO W R Toole Engineers 1005 Broad Street, 200 Augusta, GA 30901 20 20 20 15 75 YES WK Dickson & Co. 1450 Greene Street Augusta, GA 30901 20 20 20 15 75 YES Cranston Engineering Group 452 Ellis Street Augusta, GA 30903-2546 20 20 20 20 80 YES Woolpert 375 Northridge Rd., #100 Atlanta, GA 30350 0 Dewberry 551 Piney Forest Rd Danville, VA 24540 0 McKim & Creed 8020 Tower Point DR Charlotte, NC 28227 0 Brown & Caldwell 900 Hammond Dr. St 400 Atlanta, GA 30328 0 Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 Atlanta, GA 30342 0 Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 0 EMC Engineering 10 Chatham Center S, Suite 100 Savannah, GA 31405 0 ZEL Engineers 435 Telfair Street Augusta, GA 30901 0 MWH 230 Peachtree St., S 470 Atlanta, GA 0 Stevenson & Palmer 723 Industrial Park Dr. Evans, GA 30809 0 Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 0 Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 0 Christopher Booker 3319 Perkins Road Augusta, GA 30906 0 RFQ Due: Friday, May 3, 2013 @ 11:00 a.m. Surveying RFQ Opening RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department Attachment number 4 \nPage 11 of 12 Item # 42 Evaluation Criteria 1. Firm Experience 2. Experience of Proposed Staff 3. Knowledge of Augusta Systems 4. References Total AUD List Points 25 25 25 25 100 James G Swift & Assoc. 1206 Interstate Parkway Augusta, GA 30909 0 CH2M Hill 1000 Abernathy Rd., Atlanta, GA 30328 0 Johnson Laschober 1296 Broad Street Augusta, GA 30901 0 Moreland Altobelli Assoc. 2211 Beaver Ruin Rd., Suite 190 Norcross, GA 30071 20 20 5 10 55 NO W R Toole Engineers 1005 Broad Street, 200 Augusta, GA 30901 10 15 15 15 55 NO WK Dickson & Co. 1450 Greene Street Augusta, GA 30901 15 20 10 15 60 YES Cranston Engineering Group 452 Ellis Street Augusta, GA 30903-2546 20 20 20 20 80 YES Woolpert 375 Northridge Rd., #100 Atlanta, GA 30350 0 Dewberry 551 Piney Forest Rd Danville, VA 24540 0 McKim & Creed 8020 Tower Point DR Charlotte, NC 28227 0 Brown & Caldwell 900 Hammond Dr. St 400 Atlanta, GA 30328 0 Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 Atlanta, GA 30342 0 Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 0 EMC Engineering 10 Chatham Center S, Suite 100 Savannah, GA 31405 0 ZEL Engineers 435 Telfair Street Augusta, GA 30901 0 MWH 230 Peachtree St., S 470 Atlanta, GA 0 Stevenson & Palmer 723 Industrial Park Dr. Evans, GA 30809 0 Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 0 Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 0 Christopher Booker 3319 Perkins Road Augusta, GA 30906 0 RFQ Due: Friday, May 3, 2013 @ 11:00 a.m. GDOT Project Design RFQ Opening RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department Attachment number 4 \nPage 12 of 12 Item # 42 Attachment number 5 \nPage 1 of 10 Item # 42 Attachment number 5 \nPage 2 of 10 Item # 42 Attachment number 5 \nPage 3 of 10 Item # 42 Attachment number 5 \nPage 4 of 10 Item # 42 Attachment number 5 \nPage 5 of 10 Item # 42 Attachment number 5 \nPage 6 of 10 Item # 42 Attachment number 5 \nPage 7 of 10 Item # 42 Attachment number 5 \nPage 8 of 10 Item # 42 Attachment number 5 \nPage 9 of 10 Item # 42 Attachment number 5 \nPage 10 of 10 Item # 42 Attachment number 6 \nPage 1 of 2 Item # 42 Attachment number 6 \nPage 2 of 2 Item # 42 Attachment number 7 \nPage 1 of 1 Item # 42 Commission Meeting Agenda 11/18/2014 2:00 PM Easement Swap with Crowell & Co. on Gordon Hwy 30" Water Main Department:Augusta Utilities Department Caption:Motion to approve and accept an easement swap with Crowell & Co. on the Gordon Highway 30" Water Main Project. (Approved by Engineering Services Committee November 10, 2014) Background:In 2008, the Augusta Utilities Dept. purchased an easement, from Crowell & Co., for the Gordon Highway 30" Water Main Project. Since then, Crowell has begun building the Granite Hill subdivision. Crowell has requested that we redesign the pipeline, so that it will not interfere with their Phase 4 design. Analysis:Crowell agreed to swap easements, with AUD, and to pay for all of the additional engineering design work. Financial Impact:N/A Alternatives:Disapprove the easement swap with Crowell & Co., on the Gordon Highway 30" Water Main Project, and keep the original route. Recommendation:Approve and accept the easement swap with Crowell & Co. on the Gordon Highway 30" Water Main Project. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Cover Memo Item # 43 Clerk of Commission Cover Memo Item # 43 Attachment number 1 \nPage 1 of 4 Item # 43 Attachment number 1 \nPage 2 of 4 Item # 43 Attachment number 1 \nPage 3 of 4 Item # 43 Attachment number 1 \nPage 4 of 4 Item # 43 Attachment number 2 \nPage 1 of 1 Item # 43 Commission Meeting Agenda 11/18/2014 2:00 PM GDOT Local Maintenance and Improvement Grant (LMIG)-2015 Grant Department:Abie Ladson, Director Caption:Motion to approve and authorize submitting an application to GDOT for fiscal year 2015 Local Maintenance and Improvement Grant (LMIG), to be used for resurfacing roads and repair as requested by AED. Also approve and authorize the Mayor to execute LMIG application on yearly basis as required by Georgia DOT. (Approved by Engineering Services Committee November 10, 2014) Background:GDOT restructured its State Aid Program and named it “Local Maintenance and Improvement Grant (LMIG).” LMIG is an annual formula-based grant from GDOT that is funded through the motor fuel tax. Grant funds are typically used to supplement local projects for road/drainage improvement and road resurfacing and repair efforts based on priority. Each year Augusta is eligible to receive approximately $1.5 million through this LMIG Program Analysis:LMIG funds are the allocation of Fuel Tax revenue based on county owned total road mileage formula. However, LMIG application submittal is required to demonstrate need and receive funds. GDOT reviews submitted local projects and make final determination as to which project to fund based on priority, condition, project readiness, and funds availability. Financial Impact:Augusta will receive approximately 1.5 million dollars. Ten (10) percent matching funding will be through TIA Discretionary funds. Alternatives:). Approve caption. 2).Do not approve and identify alternate funds for supplementing Belair Road construction, and do not claim future LMIG Funds that are designated for Augusta Recommendation:Approve Alternative Number One Funds are Available Cover Memo Item # 44 in the Following Accounts:N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 44 Commission Meeting Agenda 11/18/2014 2:00 PM Notice of Award of an Emergency Task Order for Lakeside Drive 6 Inch Water Main project to Quality Storm Water Solutions. Department:Augusta Utilities Department Caption:Motion to authorize Notice of award of an Emergency Task Order in the amount of $79,919 for the Lakeside Drive 6 Inch Water Main project by Quality Storm Water Solutions. (Approved by Engineering Services Committee November 10, 2014) Background:AUD was notified by a number of residents who live along Lakeside Drive who are experiencing low water pressure and water quality issues. The scope of this project is to replace an existing 2 inch waterline with a 6 inch PVC line as well as to add fire hydrants. AUD contacted Procurement and obtained an emergency bid on the project. Four bidders listed on the Emergency Task Order list were contacted. The low bidder was Quality Storm Water Solutions. Analysis:Due to the urgency of the situation, AUD instructed Quality Storm Water Solutions to mobilize to the project site and construct the infrastructure at a cost of $79,919. Financial Impact:$79,919, under account number 507043490-5425410/88886666- 5425410 Alternatives:No alternatives are recommended. Recommendation:Notification of award of the funds for the emergency task order, Lakeside Drive 6 inch Water Main Project to Quality Storm Water Solutions in the amount of $79,919. Funds are Available in the Following Accounts: 507043490-5425410/88886666-5425410 Cover Memo Item # 45 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 45 Attachment number 1 \nPage 1 of 1 Item # 45 Attachment number 2 \nPage 1 of 1 Item # 45 Emergency Invitation To Bid Emergency Sealed bids will be received at this office until Tuesday, September 30, 2014 @ 3:00 p.m. Emergency Bid Item #14-211 Lakeside Drive 6 Inch Water Main Project Emergency for Utilities Department Emergency BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Emergency BID documents may be examined at the office of the Augusta, GA Procurement Department Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Bid Conference will be conducted at the Procurement Department , 530 Greene Street, Room 605 on Tuesday, September 23, 2014 @ 10:00 a.m. in the conference room. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesdayy, September 24, 2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No Emergency BID may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid Bond is required to be submitted along with the bidder’s qualifications’ a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director cc: Tameka Allen Interim Administrator Tom Wiedmeier Utilities Department Deanna Davis Utilities Department Tevia Davis Utilities Department Revised: 9/8/14 Attachment number 3 \nPage 1 of 1 Item # 45 UNOFFICIAL Vendors BLAIR CONSTRUCTION PO BOX 770 EVANS, GA 30809 CONTRACT MANAGEMENT INC 1827 KILLINGSWORTH AUGUSTA GA 30904 EAGLE UTILITY 1350 BRANCH ROAD BISHOP, GA 30627 QUALITY STORM WATER SOLUTIONS 437 CAMBRIDGE CIRCLE MARTINEZ GA 30907 Attachment B YES YES YES YES E-Verify Number 224004 225306 206663 233338 Addendum 1 YES YES YES YES SAVE Form YES YES YES YES Bid Bond YES YES YES YES Bid Price $110,492.00 $104,636.09 $85,915.39 $79,919.00 Bid Item #14-211 Lakeside Drive 6 Inch Water Main Project Emergency for the Augusta, GA - Utilities Department Bid Opening Date: Tuesday, September 30, 2014 @ 3:00 p.m. Page 1 of 1 Attachment number 4 \nPage 1 of 1 Item # 45 QUALITY STORM WATER SOLUTIONS ATTN: THERON SAPP 437 CAMBRIDGE CIRCLE MARTINEZ GA 30907 EAGLE UTILITY ATTN: TONY HIGHFIELD 1350 BRANCH ROAD BISHOP, GA 30627 BLAIR CONSTRUCTION ATTN PATRICK DILLARD PO BOX 770 EVANS, GA 30809 CONTRACT MANAGEMENT INC ATTN: JAMES WILLIAMS 1827 KILLINGSWORTH AUGUSTA GA 30904 Emergency Bid Item #14-211 Lakeside Drive 6 Inch Water Main Project Emergency for Utilities Department FAXED WED. SEP 11, 2014 Emergency Bid Item #14-211 Lakeside Drive 6 Inch Water Main Project Emergency for Utilities Department BID DUE: Tue. Sep. 30, 2014 @3p.m. TOM WIEDMEIER UTILITIES DEPARTMENT BAY STREET TEVIA S. DAVIS UTILITIES DEPARTMENT BAY STREET YVONNE GENTRY LSBOP 2ND FLOOR MUNICIPAL BUILDING PAGE 1 OF 1 Emergency Bid Item #14-211 Lakeside Drive 6 Inch Water Main Project Emergency for Utilities Department Attachment number 5 \nPage 1 of 1 Item # 45 Attachment number 6 \nPage 1 of 2 Item # 45 Attachment number 6 \nPage 2 of 2 Item # 45 Commission Meeting Agenda 11/18/2014 2:00 PM On-Call Field and Laboratory Testing for Soil and Construction Materials, and Geotechnical Inspections & Investigations Department:Abie L. Ladson, Director Caption:Motion to approve award of Consultant Service Agreement for On Call Field and Laboratory Testing for Soil and Construction Materials, and Geotechnical Inspections and Investigations to Moreland Altobelli, AMEC Environmental & Infrastructure, Cardno ATC ,and MC Squared Inc., subject to receipt of signed contracts and proper insurance documents. Also approve $500,000 to fund the proposed on-call CMT_Geotech services. Funding is available in TIA Projects Funds and TIA Discretionary Funds as requested by AED. (Approved by Engineering Services Committee November 10, 2014) Background:AED requested professional services that include Field and Laboratory Testing for Soil and Construction Materials, and Geotechnical Inspections & Investigations Services. Several of the SPLOST and TIA projects are scheduled to let for construction during the first quarter of 2015. Thenumbers will continue to increase throughout 2015 and 2016. The following projects are currently under construction or will be under construction in Year 2015: 1. Marvin Griffin Road Widening and Drainage Improvements 2. East Augusta Drainage Phase II - Aiken Channel Improvement 3. Belair Road Drainage and Intersections Improvements 4. Mark Church Road Widening and Improvements 5. Wrightsboro Road Improvements 6. Berckmans Road Widening & Realignment 7. Various Bridges Repair and Restorations 8. Druid Park Avenue Improvements 9. Dirt Roads Paving 10. Old Savannah Road / Twiggs Street Improvements 11. Various roads resurfacing – LMIG funded. Due to the on-going SPLOST/TIA funded Roadway and Drainage Improvement Projects,the increase in maintenance and emergency repairs to aging infrastructures and sidewalks within the county a significant strain has been placed on the AED Construction Section. The assistance of outside construction services will only be temporary and will help insure a quality finish product. It is a practical approach to sustain much needed construction quality assurance & quality control (QA/QC) during the construction phase of a project. Construction QA/QC is essential to construction of good Cover Memo Item # 46 roads and stormwater infrastructure. Analysis:Proposals were evaluated on September 12, 2014 with Moreland Altobelli, AMEC Environmental & Infrastructure, Cardno ATC, and MC Squared Inc. being the selected firms. Financial Impact:Funds are available in the amount of $150,000 TIA discretionary fund, $350,000 TIA Local Delivery Projects fund. Alternatives:1). Approve award of on-call field and laboratory testing for soil and construction material, and geotechnical inspections & investigations (CMT_Geotech) services consulting agreement to Moreland Altobelli, AMEC Environmental & Infrastructure, Cardno ATC and MC Squared Inc. Subject to receipt of signed contracts and proper insurance documents. Also approve $500,000 to fund the proposed on-call CMT_Geotech services. Funding is available in TIA projects funds and TIA discretionary funds. 2). Do not approve agreement award and find alternative way to provide required CMT_Geotech Construction QA/QC Services. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: TIA Discretionary Funds ($150,000) & TIA Projects ($350,000) Berckmans Road 371-04-1110/T14041211 - $200,000 Mark Church Road 371-04-1110/T13049126 - $150,000 TIA Discretionary Fund 235 - $150,000 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 46 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project change is authorized to CPB# N/A for the On-Call Field & Laboratory Testing for Soil & Construction Materials & Geotechnical Inspections & Investigations Services Consulting Agreement to Moreland Altobelli, Amec Environmental & Infrastructure, Cardno ATC and MC Squared, Inc. subject to receipt of signed contracts and proper insurance documents. Also approve $500,000 to fund the proposed On-Call Services to be funded from. TIA Discretionary and TIA Local Delivery Project Funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Discretionary 150,000$ TIA Local Delivery Project Funds 350,000$ 500,000$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Mayor Deke S. Copenhaver CAPITAL PROJECT BUDGET ON CALL FIELD AND LABORATORY TESTING FOR SOIL AND CONSTRUCTION RFP# 14-140 CPB#N/A MATERIALS, GEOTECHNICAL INSPECTIONS & INVESTIGATIONS 9.26.2013 Attachment number 1 \nPage 1 of 2 Item # 46 Augusta-Richmond County, Georgia Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks CAPITAL PROJECT BUDGET ON CALL FIELD AND LABORATORY TESTING FOR SOIL AND CONSTRUCTION RFP# 14-140 CPB#N/A MATERIALS, GEOTECHNICAL INSPECTIONS & INVESTIGATIONS CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB TIA DISCRETIONARY FUNDS ($150,000)($150,000) TIA LOCAL DELIVERY PROJECT ($350,000)($350,000) TOTAL SOURCES: ($500,000) $0 ($500,000) USE OF FUNDS ENGINEERING $500,000 $500,000 TOTAL USES: $500,000 $500,000 9.26.2013 Attachment number 1 \nPage 2 of 2 Item # 46 Request for Proposal Request for Proposals will be received at this office until Tuesday, August 12, 2014 @ 11:00 a.m. for furnishing: RFP Item #14-140A On Call Field & Laboratory Testing for Soil, Construction Materials, Geotechnical Inspections & Investigations for Engineering Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, July 29, 2014 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Cc: Tameka Allen Interim Administrator Abie Ladson Engineering Department Hameed Malik Engineering Department Revised: 3/5/2013 Attachment number 2 \nPage 1 of 1 Item # 46 UNOFFICIAL Vendors CARDO ATC 1453 GREENE STREET, SUITE A AUGUSTA, GA 30901 CSRA TESTING & ENGINEERING CO. INC., 1005 EMMETT ST., STE "A", AUGUSTA, GA 30904 MC SQUARED INC., 1275 SHILOH RD, NW STE 2620, KENNESAW, GA 30144 MORELAND ALTOBELLI ASSC. 2211 BEAVER RUIN RD STE 190, NORCROSS, GA 30071 NOVA ENGINEERING 3640 KENNESAW N IND PKYW STE "E', KENNESAW, GA 30144 AMEC 1075 BIG SHANTY ROAD NW SUITE 100 KENNESAW, GA 30144 Attachment B YES YES YES YES YES YES E-Verify Number 46692 138689 228126 53328 124398 44372 SAVE Form YES YES YES YES YES YES FEE PROPOSAL YES YES YES YES YES YES ORIGINAL YES YES YES YES YES YES 7 COPIES YES YES YES YES YES YES The following vendors did not respond: EMC ENGINEERING SERVICES INC / 4106 COLBIN BLVD STE 105 / EVANS GA 30809 URS CORPORATION / 400 NORTHPARK TOWN CENTER 1000 ABERNATHY RD. NE STE 900 / ATLANTA, GA 30328 S&ME / 1732 WYLDS RD / AUGUSTA, GA 30909 ZEL ENGINEERING / 435 TELFAIR ST. / AUGUSTA, GA 30901 Proposal #14-140A On Call Field & Laboratory Testing for Soil, Construction Materials, Geotechnical Inspections & Investigations For the City of Augusta - Engineering Department Proposal Opening Date: Tuesday, August 12, 2014 @ 11:00 a.m. Page 1 of 1 Attachment number 3 \nPage 1 of 1 Item # 46 Attachment number 4 \nPage 1 of 1 Item # 46 Evaluation Criteria PTS AMEC 1075 Big Shanty Road NW Suite 100 Kennesaw, GA 30144 Cardno ATC 1453 Greene St. Suite A Augusta, GA 30901 CSRA Testing & Eng. 1005 Emmett St., Ste "A", Augusta, GA 30904 MC Squared Inc., 1275 Shiloh Rd, NW Ste 2620, Kennesaw, GA 30144 Moreland Altobelli Assoc. 2211 Beaver Ruin Rd Ste 190, Norcross, GA 30071 NOVA Enginerring 3640 Kennesaw N Ind Pkwy Ste "E', Kennesaw, GA 30144 1) Qualifications of Company (company profile)20 20 20 17 20 20 20 2) Qualifications of key professionals that will be assigned to inspection and testing and other listed tasks 25 25 25 21 21 21 19 3) Specific relevant experience of your company (specific to soil and material testing to local & state entities) 35 28 32 21 28 28 29 4) References (include specific individuals with addresses and telephone numbers 10 10 10 10 10 10 10 5) Proposed Fee (must provide on attached fee proposal form and enclose in separate sealed envelope) • Lowest 10 points • Second 8 points • Third 6 points • Fourth 4 points • Highest 2 points 10 4 8 0 6 10 2 Total 100 87 95 69 86 88 81 Cumulative Evaluation Sheet - RFP #14-140A On Call Field & Laboratory Testing for Soil, Construction Materials, Geotechnical Inspections & Investigations For the City of Augusta - Engineering Department Comments: Attachment number 5 \nPage 1 of 1 Item # 46 Attachment number 6 \nPage 1 of 3 Item # 46 Attachment number 6 \nPage 2 of 3 Item # 46 Attachment number 6 \nPage 3 of 3 Item # 46 ATTN: RICK TOOLE W R TOOLE ENGINEERS 1005 BROAD STREET SUITE 200 AUGUSTA GA 30901 ATTN: T. PATRICK SWINDLER SM & E INC 1732 Wylds Road Augusta, GA 30909 ATTN: TREY WINGATE W K DICKSON 1450 GREENE STREET SUITE 225 AUGUSTA GA 30901 ATTN: RANDALL BAGWELL NOVA ENGINEERING & ENVIRONMENTAL 3640 KENNESAW NORTH INDUSTRIAL PARKWAY, SUITE E KENNESAW, GEORGIA 30144 HARLEY & ASSOCIATES 728 BROAD STREET AUGUSTA GA 30901 ATTN: SCOTT WILLIAMS CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA GA 30901 ATTN: RICHARD LASCHOBER JOHNSON LASCHOBER & ASSOCIATES 1296 BROAD STREET PO BOX 2103 AUGUSTA GA 30903 ATTN: ROBERT TITUS EMC ENGINEERING SERVICES INC 4106 COLBIN BLVD SUITE 105 EVANS GA 30809 CARDO ATC ATTN: JEFFREY M. WOULD, PE 1453 GREENE STREET, SUITE “A”, AUGUSTA, GEORGIA 30901 STREET SMARTS 3160 MAIN STREET SUITE 100 DULUTH GA 30096 ATTN: BENJAMIN C WRIGHT B P BARBER & ASSICIATES 101 RESEARCH DRIVE COLUMBIA SC 29203 9389 MORELAND ALTOBELLI & ASSOCIATES ATTN: BUDDY GRATTON 211 BEAVER RUIN RD., SUITE 190 NORCROSS, GA 30071 MC SQUARED INC 1275 SHILOH RD., NW SUITE 2620 KENNESAW, GA 30144 ONESOURCE DEVELOPMENT 4210 COLUMBIA RD MARTINEZ GA 30907 SWIFT & ASSOCIATES 1206 INTERSTATE PKWY AUGUSTA GA 30909 GLEEDS FOUR CONCOURSE PKWY NE SUITE 215 ATLANTA GA 30328 CSRA TESTING & ENGINEERING ATTN: JAMES POPE 1005 EMMETT STREET, SUITE A AUGUSTA, GA 30901 ATTN: EDWARD BOYEN HARLEY & ASSOCIATES 718 BROAD STREET AUGUSTA GA 30901 JORDAN JONES & GOULDING 6901 GOVERNOR’S LAKE PKWY BLDG 200 NORCROSS GA 30071 KHAFRA ENGINEERING P. O. BOX 6643 NORTH AUGUSTA SC 29861 MOORE & ASSOCIATES 1009 EAST AVE NORTH AUGUSTA SC 29841 ATTN: DAVID LAMUTT URS CORPORATION 400 NORTH PARK 1000 ABNATHY RD SUITE 90 ATLANTA GA 30022 POST BUCKLEY SCHUH & JERNIGAN 1600 RIVEREDGE PKWY SUITE 600 ATLANTA GA 30328 PENDERGRASS & ASSICIATES P O BOX 81610 CONYERS GA 30013 Yvonne Gentry LSBOP Hameed Malik Engineering Admin Abie Ladson Engineering Admin RFP 14-140A On Call Field & Laboratory Testing for Soil & Construction Materials Mailed July 22, 2014 RFP 14-140A On Call Field & Laboratory Testing for Soil & Construction Materials For Augusta Engineering Department RFP Due: Tue 08/12/2014 @ 11:00a.m. Attachment number 7 \nPage 1 of 1 Item # 46 Commission Meeting Agenda 11/18/2014 2:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the regular meeting of the Commission held November 4, 2014 and Special Called Meeting held November 10, 2014. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 47 Commission Meeting Agenda 11/18/2014 2:00 PM Dorothy Williams Department: Caption:Motion to approve the appointment of Ms. Dorothy L. Williams to the Augusta Animal Control Board representing District 3. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 48 Attachment number 1 \nPage 1 of 1 Item # 48 Commission Meeting Agenda 11/18/2014 2:00 PM Motion to approve FY 2015 Budget Department:Administrator Caption:Motion to approve proposed FY 2015 Budget for Augusta Georgia. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 49 AUGUSTA, GEORGIA BUDGET RESOLUTION FOR FISCAL YEAR 2015 A RESOLUTION ADOPTING A BUDGET FOR THE FISCAL YEAR 2015 FOR EACH FUND OF AUGUSTA, GEORGIA APPROPRIATING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AND ADOPTING THE ITEMS OF ANTICIPATED FUNDING SOURCES FOR 2015. WHEREAS, A proposed Budget for each of the various Funds of Augusta, Georgia has been presented to the Augusta, Georgia Commission and, WHEREAS, appropriate advertised public hearings have been held on the 2015 Proposed Budget as required by State and Local Laws and Regulations; and, WHEREAS, the Augusta, Georgia Commission has reviewed the Proposed Budget and has made certain amendments to Funding Sources and Appropriations; and, WHEREAS, the budget for each Fund includes Appropriations for Fiscal Year 2015 incorporates certain levels, assessments, fees and charges to finance these expenditures and lists the Anticipated Funding Sources; and, WHEREAS, each of the Funds has a balanced budget, such that Anticipated Funding Sources equal Proposed Expenditures; NOW, THEREFORE, BE IT RESOLVED that this Budget is hereby adopted specifying the Anticipated Funding Sources for each Fund and making Appropriations for Proposed expenditures to the Departments or Organizational Units named in each Fund as is more specifically shown and designated on Attachment "A" which is incorporated herein by reference and made a part of this Resolution. BE IT FURTHER RESOLVED that the Budget shall be amended so as to adapt to changing governmental needs during the fiscal year as follows, such amendments shall be reorganized as approved changes to this resolution in accordance with O.C.G.A. § 36-81-3(d): (1) Nothing contained in this Code section shall preclude a local government from amending its budget so as to adapt to changing governmental needs during the budget period. Amendments shall be made as follows, unless otherwise provided by charter or local law: (2) Any increase in Appropriations at the legal level of control of the local government, whether accomplished through a change in anticipated revenues in any fund or through a transfer of appropriations among departments, shall require the approval of the governing authority. Such amendments shall be adopted by ordinance or resolution. Adopted this day of , 2014. Attachment number 1 \nPage 1 of 2 Item # 49 David S. Copenhaver As its Mayor Attest: Lena J. Bonner, Clerk of Commission Seal: Attachment number 1 \nPage 2 of 2 Item # 49 Commission Meeting Agenda 11/18/2014 2:00 PM Affidavit Department: Caption:Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 50