HomeMy WebLinkAbout2014-07-15-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
7/15/2014
2:00 PM
INVOCATION:
Rev. Arthur Cutler, Pastor
United One Way Baptist Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
Employee of the Month
A. Mr. Reggie Horne, Client Support Services Manager for the Information
Technology Department, July 2014 Employee of the Month.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B. Ms. Alvera Harvey regarding Richmond County Sheriff Department
(RCSD) Taser Policy.
Attachments
C. Ms. Bessie Taylor regarding water run-off and who's responsibility for
maintenance of the area.
Attachments
D. Mr. Jerry Harvey regarding Richmond County Sheriff's Department use
of the Taser Weapon.
Attachments
E. Ms. Jodi Pope regarding the importance and benefits of the 'No Kill' in
relation to animal welfare in Augusta-Richmond County.
Attachments
F. Mr. & Mrs. Willie (Betty) Williams regarding Solid Waste charge on
property where there is no house for household waste.
Attachments
CONSENT AGENDA
(Items 1-45)
PLANNING
1. FINAL PLAT – KNOLOGY WAY – S-796 – A request for
concurrence with the Augusta Georgia Planning Commission to approve
a petition by Southern Partners, on behalf of Boutwell Properties,
requesting final plat approval of Knology Way. This new roadway plan
is located off Wheeler Road, west of Augusta West Parkway.
DISTRICT 3
Attachments
PUBLIC SERVICES
2. Motion to approve New Application: A. N. 14 - 23: a request by Melissa
L. Reese for a retail package Beer & Wine license to be used in
connection with Walgreen Co DBA Walgreens #15333 located at 2493
Tobacco R. District 4. Super District 9. (Approved by Public Services
Committee July 7, 2014)
Attachments
3. Motion to approve a request by Young Hong for a Sunday Sales license
to be used in connection with Kinja Sushi located at 516 Shartom Dr.
There will be Sunday Sales. District 7. Super District 10. (Approved by
Public Services Committee July 7, 2014)
Attachments
4. Motion to approve the First Amendment to the on-site Rental Car
Concession Agreement with Bentley Auto Rental, LLC D/B/A Ace
Rent-A-Car as approved by the Augusta Aviation Commission at their
May 29, 2014 Meeting. (Approved by Public Services Committee July
7, 2014)
Attachments
5. Motion to approve Iacofanos 2014 Inflight Catering Permit as approved
by the Augusta Aviation Commission at their May 29, 2014 Meeting.
(Approved by Public Services Committee July 7, 2014)
Attachments
6. Motion to approve a request by Angela Raynor for a Therapeutic
Massage Operators license to be used in connection with Oasis Hair &
Body located 3062 Damascus Rd. District 2. Super District 9.(Approved
by Public Services Committee July 7, 2014)
Attachments
7. Motion to approve a request by Aimin Zhang for a Therapeutic Massage
Operators license to be used in connection with Hua Shun, Inc. located at
3450 Wrightsboro Rd. District 3. Super District 10. (Approved by
Public Services Committee July 7, 2014)
Attachments
8. Motion to approve final approval of one-year lease agreement between
Augusta, GA (Augusta Parks & Recreation) and the Imagination Station
Steering Committee relative to the Hickman Park Community Building.
(Approved by Public Services Committee July 7, 2014)
Attachments
ADMINISTRATIVE SERVICES
9. Motion to approve an annual bid for Polo Style Uniforms Shirts for the
Sheriff's Office. The item requires Commission approval due to the fact
that purchases on the individual items will exceed $25,000.00 per order.
(Approved by Administrative Services Committee July 7, 2014)
Attachments
10. Motion to approve an Ordinance to amend the Augusta, GA Code Title
One Article Four Section 1-7-51 relating to the adoption of
Personnel Policies and Procedures of Augusta, Georgia; to amend
Section 1000.108 AND Addendum Form RM-MVR-RF of the Personnel
Policies and Procedures Manual regarding Motor Vehicle Records
Check; to repeal all Code Sections and Ordinances and parts of Code
Sections and Ordinances in conflict herewith; to provide an effective date
and for other purposes. (Approved by Administrative Services
Committee July 7, 2014)
Attachments
11. Motion to approve Law Department reorganization to include
reclassifying vacant staff attorney position to deputy general counsel,
eliminating an administrative clerk position and temporary positions and
creating a paralegal position. (Approved by Administrative Services
Committee July 7, 2014)
Attachments
PUBLIC SAFETY
12. Motion authorize the Sheriff's Office to transfer $54,000 from their 51
accounts (Salaries and Benefits) to the 911 Center salary and benefits
account to alleviate short term manpower issues due to Sheriff's Office
new zone/staffing configurations and data systems conversion.
(Approved by Public Safety Committee July 7, 2014)
Attachments
13. Motion to approve addendums to 2012 Hazard Mitigation Plan and
approve applying for 2014 Hazard Mitigation grant. (Approved by
Public Safety Committee July 7, 2014)
Attachments
14. Motion to approve renewing Memorandum of Understanding with
Georgia Emergency Management Agency for Emergency Evacuation
Shelter Equipment. (Approved by Public Safety Committee July 7,
2014)
Attachments
15. Motion to approve a request from the Sheriff's Office for a revenue
account to be established for crash reports provided primarily to
insurance companies for their convenence. More specifically, it is
requested that these funds be dedicated primarily to traffic safety through
the Sheriff's Office Traffic Safety Division. These funds will be used for
traffic safety education programs, traffic safety equipment and other
needs of the Traffic Safety Division to reduce fatalties, injuries and
accidents and to amend the budget to reflect the increased level of
revenue and expenditures associated with this item. (Approved by
Public Safety Committee July 7, 2014)
Attachments
FINANCE
16. Motion to approve the replacement of 4 pickup trucks for Augusta
Engineering Department-Maintenance & Traffic Engineering Divisions.
(Approved by Finance Committee July 7, 2014)
Attachments
17. Motion to approve the replacement of 3 pickup trucks for Augusta
Engineering Department. (Approved by Finance Committee July 7,
2014)
Attachments
18. Motion to approve the replacement of 1 utility body maintenance truck
for Augusta Recreation Department-FM-Construction
Division. (Approved by Finance Committee July 7, 2014)
Attachments
19. Motion to approve the purchase of one tracked skid steer loader for
Augusta Utilities Department – Facilities Maintenance Division.
(Approved by Finance Committee July 7, 2014)
Attachments
20. Motion to approve the purchase of one (1) small backhoe/loader for the
Utilities Department Construction & Maintenance Division(Approved
by Finance Committee July 7, 2014).
Attachments
21. Motion to approve the purchase of 2 F-350 utility body maintenance
trucks for Augusta Utilities Department-Fort Gordon Division.
(Approved by Finance Committee July 7, 2014)
Attachments
22. Motion to approve 2015 Budget Calendar for approval. (Approved by
Finance Committee July 7, 2014)
Attachments
ENGINEERING SERVICES
23. Motion to authorize condemnation to acquire title of a portion of
property for right of way and permanent construction and maintenance
easement (Parcel 227-0-041-01-0) 2502 Railroad Avenue. (Approved
by Engineering Services Committee July 7, 2014)
Attachments
24. Motion to authorize condemnation to acquire title of a portion of
property for right of way and permanent easement (Parcel 209-0-062-03-
0) 4667 Windsor Spring Road. (Approved by Engineering Services
Committee July 7, 2014)
Attachments
25. Motion to authorize condemnation to acquire title of a portion of
property for right of way and permanent easement (Parcel 209-0-005-00-
0) 4721 Windsor Spring Road. (Approved by Engineering Services
Committee July 7, 2014)
Attachments
26. Motion to authorize condemnation to acquire title of a portion of
property for right of way and permanent easement (Parcel 209-0-048-00-
0) 4648 Windsor Spring Road. (Approved by Engineering Services
Committee July 7, 2014)
Attachments
27. Motion to authorize condemnation to acquire title of a portion of
property for right of way and permanent easement (Parcel 209-0-002-02-
0) 4695 Windsor Spring Road. (Approved by Engineering Services
Committee July 7, 2014)
Attachments
28. Motion to authorize condemnation to acquire title of a portion of
property for right of way, permanent easement, and two temporary
driveway easements (Parcel 227-0-028-00-0) 2502 Horseshoe Drive.
(Approved by Engineering Services Committee July 7, 2014)
Attachments
29. Motion to authorize condemnation to acquire title of a portion of
property for right of way, permanent easement, temporary encroachment
easement, and two driveway easements (Parcel 209-0-002-02-0) 4741
Windsor Spring Road. (Approved by Engineering Services Committee
July 7, 2014)
Attachments
30. Motion to authorize condemnation to acquire permanent construction
and maintenance easement (Parcel 040-0-071-00-0) 3802 Wrightsboro
Road. (Approved by Engineering Services Committee July 7, 2014)
Attachments
31. Motion to authorize condemnation to acquire permanent construction
and maintenance easement (Parcel 040-0-003-00-0) 3801 Wrightsboro
Road. (Approved by Engineering Services Committee July 7, 2014)
Attachments
32. Motion to authorize condemnation to acquire title of a portion of
property in fee simple and permanent construction and maintenance
easement (Parcel 209-0-014-00-0) Project Parcel 41, 4754 Windsor
Spring Road. (Approved by Engineering Services Committee July 7,
2014)
Attachments
33. Motion to authorize condemnation to acquire title of a portion of
property for right of way, permanent easement and one temporary
driveway easement (Parcel 193-0-016-00-0) 4625 Windsor Spring Road.
(Approved by Engineering Services Committee July 7, 2014)
Attachments
34. Motion to authorize condemnation to acquire title of a portion of
property for right of way, permanent easement, and one temporary
driveway easement (Parcel 227-0-090-01-0) 4785 Windsor Spring
Road. (Approved by Engineering Services Committee July 7, 2014)
Attachments
35. Motion to authorize condemnation to acquire title of a portion of
property for right of way and permanent easement (Parcel 209-0-010-00-
0,) project parcel 39, 4709 Windsor Spring Road. (Approved by
Engineering Services Committee July 7, 2014)
Attachments
36. Motion to authorize condemnation to acquire title of a portion of
property for right of way and permanent easement (Parcel 209-0-003-00-
0), project parcel 55, 4709 Windsor Spring Road. (Approved by
Engineering Services Committee July 7, 2014)
Attachments
37. Motion to authorize condemnation to acquire title of the entire parcel,
(Parcel 087-4-086-00-0) 2058 Willow Street. (Approved by
Engineering Services Committee July 7, 2014)
Attachments
38. Motion to approve construction contract award to Blair Construction in
the amount of $1,115,315.52 for Bid Item 14-147 Gordon Highway 30
Inch Water Main Project. (Approved by Engineering Services
Committee July 7, 2014)
Attachments
39. Motion to approve award to GPM Environmental in the amount of
$828,075.00 for Bid Item #14-146 Goodrich Street Raw Water Pumping
Station. (Approved by Engineering Services Committee July 7, 2014)
Attachments
40. Motion to approve engineering services agreement with Pond and
Company in the amount of $32,250.00 to design the relocation of water
Attachments
mains for the Berckman Road Widening and Realignment Phase I
project. (Approved by Engineering Services Committee July 7, 2014)
41. Motion to award an emergency design/build project to W.K. Dickson
Consultants and a selected Task Order contractor for $398,030 for
emergency improvements at Augusta Ave/Brown Street. (Approved by
Engineering Services Committee July 7, 2014)
Attachments
42. Motion to approve designating recaptured SPLOST funds to complete
the City's wayfinding sign system. (Approved by Engineering Services
Committee July 7, 2014)
Attachments
43. Motion to approve the notification of the award of a contract with
Contract Management Inc. for services associated with construction of
the Fort Gordon New Water and Sewage Connections under the Task
Order Program for Infrastructure RFQ #13-134 in the amount of
$609,821.68. Bid Item #14-143.(Approved by Engineering Services
Committee July 7, 2014)
Attachments
44. Motion to approve Supplemental Agreement 8 with Jacobs Engineering
Group Inc. which will allow David Griffith to continue to provide project
management support via Staff Augmentation in the amount not to exceed
$200,000. This will be funded from TIA Discretionary funds for
Augusta Engineering Department. (Approved by Engineering Services
Committee July 7, 2014)
Attachments
PETITIONS AND COMMUNICATIONS
45. Motion to approve the minutes of the regular meeting of the
Commission held June 26 , 2014 and Special Called Meeting held July 7,
2014.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
7/15/2014
AUGUSTA COMMISSION
REGULAR AGENDA
7/15/2014
(Items 46-56)
PLANNING
46. Z-14-36 – A request for concurrence with the Augusta Georgia Planning
Commission to deny a petition by Henry Wise, on behalf of Shandrell
Wise, requesting a Special Exception to establish a Family Personal
Care Home per Section 26-1 (H) of the Comprehensive Zoning
Ordinance affecting property containing .57 acres and known as 2925
Deans Bridge Road. Tax Map 085-3-252-00-0 Postponded from the June
2, 2014 hearing – DISTRICT 5
Attachments
47. Z-14-37 – A request for concurrence with the Augusta Georgia Planning
Commission to deny a petition by Shiva Vuppula, on behalf of Gouri
Vuppula, requesting a change of zoning from Zone R-1A (One-family
Residential) to Zone B-1 (Neighborhood Business) affecting property
containing .93 acres and known as 2903 Meadowbrook Drive. Tax Map
120-0-010-04-0 – DISTRICT 5
Attachments
ADMINISTRATIVE SERVICES
48. Discuss the Mercer Group Contract, lack of commission approval, state
law and the procurement process. (Requested by Commissioner
Marion Williams)
Attachments
PUBLIC SAFETY
49. Discuss a Memorandum of Understanding (MOU) between Augusta Fire
Department and Augusta Regional Airport's Fire Department.
(Requested by Commissioner Joe Jackson)
Attachments
50. Motion to accept Richmond County Juvenile Court - Juvenile Justice
Grant Award from the Criminal Justice Coordinating Council (CJCC) in
the amount of $295,000.00.
Attachments
Upcoming Meetings
FINANCE
51. Motion to approve the replacement of 1 automobile for the Augusta
Fleet Management Division. (No recommendation from Finance
Committee July 7, 2014)
Attachments
ENGINEERING SERVICES
52. Motion to approve the termination of the contract between Heery
International and Augusta, Georgia. (Requested by Commissioner
Marion Williams)
Attachments
53. Motion to discuss short and long term effects of altering space
allocations and the construction schedule in the Municipal Building as a
result of commission action on 6/3/14. (No recommendation from
Engineering Services Committee July 7, 2014)
Attachments
54. Environmental Services Department Update on Solid Waste Collection
fees for Vacant Lots. (No recommendation from Engineering Services
Committee May 27, 2014; referred from the June 3, 2014 to June
17th to July 7th Commission meeting)(Requested by Commissioner
Wayne Guilfoyle)
Attachments
ADMINISTRATOR
55. Information Only Approval for Sole-Source Purchase - Taser
International.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
56. Motion to approve execution by the Mayor of the affidavit of compliance
with Georgia's Open Meeting Act.
www.augustaga.gov
Commission Meeting Agenda
7/15/2014 2:00 PM
Invocation
Department:
Caption:Rev. Arthur Cutler, Pastor
United One Way Baptist Church
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
7/15/2014 2:00 PM
Employee of the Month
Department:
Caption:Mr. Reggie Horne, Client Support Services Manager for the
Information Technology Department, July 2014 Employee of the
Month.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Commission Meeting Agenda
7/15/2014 2:00 PM
Alvera Harvey
Department:
Caption:Ms. Alvera Harvey regarding Richmond County Sheriff
Department (RCSD) Taser Policy.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Commission Meeting Agenda
7/15/2014 2:00 PM
Bessie Taylor
Department:
Caption:Ms. Bessie Taylor regarding water run-off and who's
responsibility for maintenance of the area.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 1
Item # 4
Commission Meeting Agenda
7/15/2014 2:00 PM
Jerry Harvey
Department:
Caption:Mr. Jerry Harvey regarding Richmond County Sheriff's
Department use of the Taser Weapon.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 1
Item # 5
Commission Meeting Agenda
7/15/2014 2:00 PM
Jodi Pope
Department:
Caption:Ms. Jodi Pope regarding the importance and benefits of the 'No
Kill' in relation to animal welfare in Augusta-Richmond County.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Commission Meeting Agenda
7/15/2014 2:00 PM
Willie and Betty Williams
Department:
Caption:Mr. & Mrs. Willie (Betty) Williams regarding Solid Waste charge
on property where there is no house for household waste.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 1
Item # 7
Commission Meeting Agenda
7/15/2014 2:00 PM
Final Plat - Knology Way - S-796
Department:Planning Commission
Caption: FINAL PLAT – KNOLOGY WAY – S-796 – A request for
concurrence with the Augusta Georgia Planning Commission to
approve a petition by Southern Partners, on behalf of Boutwell
Properties, requesting final plat approval of Knology Way. This
new roadway plan is located off Wheeler Road, west of Augusta
West Parkway. DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 8
Commission Meeting Agenda
7/15/2014 2:00 PM
Z-14-36
Department:Planning Commission
Caption: Z-14-36 – A request for concurrence with the Augusta Georgia
Planning Commission to deny a petition by Henry Wise, on
behalf of Shandrell Wise, requesting a Special Exception to
establish a Family Personal Care Home per Section 26-1 (H) of
the Comprehensive Zoning Ordinance affecting property
containing .57 acres and known as 2925 Deans Bridge Road. Tax
Map 085-3-252-00-0 Postponded from the June 2, 2014 hearing –
DISTRICT 5
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 9
AUGUSTA-RICHMOD COUTY PLAIG COMMISSIO
REZOIG STAFF REPORT
Case umber: Z-14-36
Hearing Date: Monday, June 2, 2014
Report Prepared By: Paul DeCamp and Robert W. Austin
____________________________________________________________________________
Applicant: Henry Wise
Property Owner: Shandrell Wise
Address of Property: 2925 Deans Bridge Road
Tax Parcel #: 085-3-252-00-0
Present Zoning: R-1A (One-family Residential)
Subdivision: Dogwood Estates
Commission District: 5
Zoning Requested: The applicant is requesting a Special Exception for a Family Personal
Care Home per Section 26-1(h) of the Comprehensive Zoning Ordinance for Augusta, Georgia.
Request Proposed Use / Activity Applicable Ordinance Section(s)
Special Exception
Family Personal Care
Home
Section 26-1 (h)
Background on the Property:
The subject property is located on the northwest side of Deans Bridge Road between Wheeless
Road and Cornelia Road. The 0.57 acre (24,829 square feet) residential lot contains a one-story
2,592 square foot ranch house with front and rear yards and a driveway. The surrounding area is
zoned R-1A (One-family Residential) and contains detached single family residences similar in
age, size and style to the subject property. The size of the subject lot is comparable to others in
Attachment number 1 \nPage 1 of 4
Item # 9
the immediate area. The minimum required lot size in the R-1A (One-family Residential) zone is
10,000 square feet. The home is situated approximately 75 feet from the right-of-way of Deans
Bridge Road.
Project Analysis:
The tax records show that the 2,592 square-foot single family home contains 3 bedrooms and 1
bathroom. The applicant, Henry Wise, is the husband of the property owner, Shandrell Wise.
According to a March 21, 2014 incident report by the Zoning Enforcement Division, Ms. Wise
was listed as the occupant of an unlicensed personal care home at this address. The visit was
prompted by complaint calls from neighbors.
According to Ms. Wise the residents of the unlicensed personal care home have been relocated
and her husband is requesting this Special Exception. If approved, the family personal care home
will house up to six (6) people in the home and would be staff operated. The front and rear
yards have adequate space for outdoor activities. The Georgia Department of Community Health
does not regulate parking for personal care homes, but given the size of the lot (0.57 acres), there
is adequate space for off-street vehicle parking. Adequate space for off-street parking is
necessary because Deans Bridge Road is classified as a Principal Arterial Roadway.
The zoning ordinance states that Special Exceptions may be permitted in any zone where such
uses are deemed essential or desirable to the public convenience or welfare and are in harmony
with the various elements or objectives of the Master Plan / Planning Document in effect. The
applicant is requesting a Special Exception in an R-1A (One-family Residential) Zone for a
Family Personal Care Home. Such a request for a Family Personal Care Home is subject to
meeting the following criteria in Section 26-1 (h) of the Comprehensive Zoning Ordinance for
Augusta, Georgia.
1. May not be established within 1,200 feet of a lawfully existing family day care home,
adult day care facility, transition housing, or another family personal care home in A, R or P
zones;
2. Shall not be located in areas where the health, safety and welfare of the residents would
be compromised; and
3. The Planning Commission shall determine that the foregoing requirements have been
satisfied and further, that the benefits of the proposed family personal care home are greater
than any possible depreciating effects and damages to neighboring properties.
The applicant must also obtain a permit from the Georgia Department of Community Health and
meet the requirements of Chapter 111-8-62.01 of the O.C.G.A. The applicant must also obtain a
Attachment number 1 \nPage 2 of 4
Item # 9
business license from Augusta, Georgia. The fire marshal should also inspect the home before it
is occupied by residents to ensure compliance with applicable codes.
Findings:
1. According to the Georgia Department of Community Health records, there are thirty-
four (34) personal care homes in the 30906 zip code. The closest one is located at 2298
Wheeless Road, approximately 2,298 feet from the subject property.
2. According to our records, no family personal care homes exist in this immediate area.
There are no lawfully existing family day care homes, adult day care facilities, transition
housing or another family personal care home within 1,200 feet of the subject property.
3. Crime statistics obtained from the Sheriff's Department indicate that this general area has
experienced some criminal activity this year. Since January 1, 2014, there have been a
total of 41 minor offenses reported in the area, 7 of which occurred at the same address.
4. No criminal offenses have been reported for the subject property; however, on March 21,
2014 Code Enforcement filed an incident report after receiving telephone calls from the
adjacent neighbors reporting that the residents in the home were unsupervised and
approaching the neighbors and their children requesting food and money. At the time of
the visit two (2) staff members were present and said they were employed by the owner
and were caring for three (3) mentally disabled residents. When contacted, the owner
claimed the residents were boarders and not receiving care. Code Enforcement informed
the owner that the property was not zoned properly and that she would have to relocate
the residents immediately. After receipt of the violation notice the owner has filed this
petition for a Family Personal Care Home.
5. The proposed use will not result in any substantial physical changes to the residence,
with the exception of adding a wheelchair ramp. A wheelchair ramp is located in rear of
property.
6. Staff observed only one window air conditioning unit during the site visit. The Georgia
Department of Community Health – Personal Care Home Program which inspects
personal care homes where personal services are provided to two or more adults requires
the following:
The home is required to have an adequate heating / cooling system to ensure that
temperatures are maintained between 68 – 80 degrees Fahrenheit year round.
A final inspection would be made to ensure this situation meets the requirements before a
business license would be issued.
7. The rear yard has adequate space for outdoor activities if suitably secured and
supervised. The rear yard has a lot of yard debris, which needs to be removed. This area
will be reduced if the petitioner creates a rear yard turn around for vehicles to achieve
forward facing egress from the property as proposed in the information the petitioner
Attachment number 1 \nPage 3 of 4
Item # 9
provided. The proposed turn around would need to be separated from the rear yard
outdoor area for the safety of the residents.
8. The home is situated approximately 75 feet off the right-of-way of Deans Bridge Road
and fencing requirements limit front yard fences to 4 feet in height which limits the use
of the front yard for safe and secure outdoor use. Any front yard fencing would have to
separate the driveway/parking area from any area used for outdoor activities for the
safety of the residents.
9. There is adequate space for off-street vehicle parking. Adequate space for off-street
parking is necessary because Deans Bridge Road is classified as a Principal Arterial
Roadway.
10. This section of Deans Bridge Road contains 5 lanes and a speed limit of 55 miles per
hour. According to the Georgia Department of Transportation, average daily traffic on
this part of Deans Bridge Road is 24,035 vehicles. (checked May 16, 2014) There are no
sidewalks for safe pedestrian traffic. This poses risk of public safety.
11. The applicant must get licensed with the State of Georgia and meets the state minimum
requirements of Chapter 111-8-62.01 of the O.C.G.A.
12. The applicant must get a Business License from Augusta, Georgia.
Preliminary Staff Recommendation: The Staff recommends denial of this petition.
ote: The information included in this staff report represents the best available information at
the time it is written, which is generally two weeks prior to the Planning Commission hearing at
which the zoning petition is to be heard. It represents an evaluation of the facts presented by the
applicant, research done by the staff, and consideration of the relevant factors in the
Comprehensive Zoning Ordinance of Augusta, Georgia. New facts may emerge after the staff
report is written and staff reserves the right to make an oral recommendation at the hearing based
on all the information available at that time.
RWA & PTD/ls
Attachment number 1 \nPage 4 of 4
Item # 9
Commission Meeting Agenda
7/15/2014 2:00 PM
Z-14-37
Department:Planning Commission
Caption: Z-14-37 – A request for concurrence with the Augusta Georgia
Planning Commission to deny a petition by Shiva Vuppula, on
behalf of Gouri Vuppula, requesting a change of zoning from
Zone R-1A (One-family Residential) to Zone B-1
(Neighborhood Business) affecting property containing .93 acres
and known as 2903 Meadowbrook Drive. Tax Map 120-0-010-
04-0 – DISTRICT 5
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 10
AUGUSTA-RICHMOD COUTY PLAIG COMMISSIO
REZOIG STAFF REPORT
Case umber: Z-14-37
Hearing Date: Monday, July 7, 2014
Report Prepared By: Paul DeCamp and Robert W. Austin
____________________________________________________________________________
Applicant: Shiva Vuppula
Property Owner: Gouri Vuppula
Address of Property: 2903 Meadowbrook Drive
Tax Parcel #: 120-0-010-04-0
Present Zoning: R-1A (One-family Residential)
Subdivision: /A
Commission District: 5
Zoning Requested: The applicant is requesting a change of zoning from Zone R-1A (One-
family Residential) to Zone B-1 (eighborhood Busin ess)
Request Proposed Use / Activity Applicable Ordinance Section(s)
Rezone R-1A to B-1
eighborhood grocery
mart
Section 21-1(b)(11)
Background on the Property:
This undeveloped, 0.93-acre tract is located on the northeast side of Meadowbrook Drive about
halfway between the Deans Bridge Road and Windsor Spring Road intersections. The lot is
irregularly-shaped and has 160 feet of frontage on Meadowbrook Drive, 258 feet of frontage on
Davis Drive and 197 feet of frontage on Evangeline Drive. The surrounding area is dominated by
Attachment number 1 \nPage 1 of 3
Item # 10
conventional residential subdivisions containing detached single-family residences on individual
lots. R-1A (One-family Residential) is the predominant zoning classification in the area.
This property was the subject of two previous zoning cases:
1. In 1986 the Richmond County Board of Commissioners approved a petition for a Special
Exception for a day care center, but no activity was ever started and the Special
Exception expired. Day care centers now require a B-1 (Neighborhood Business) zoning
or a Special Exception. (Case # Z-86-187)
2. In 1998 the Augusta Commission denied a petition for a proposed day care center. There
was neighborhood opposition from area residents, according to the minutes of the
Planning Commission meeting. (Case # Z-98-52)
Project Analysis:
The petitioner and the property owner are brothers who want to build a small neighborhood
grocery mart on the property. A preliminary site plan has been submitted showing a 3,750 square
foot building with 45 parking spaces and proposed curb cuts on Meadowbrook Drive, Evangeline
Road, and Davis Drive.
Issues related to the project include the following:
· Environmental Factors – The lot slopes gradually from the southwest to the northeast
and is not impacted by flood plains.
· Traffic and Circulation – Based on the preliminary site plan, the Augusta Traffic
Engineering Department estimates that the grocery mart will generate approximately 102
vehicle trips per day. The site plan shows individual curb cuts on Meadowbrook Drive and
Evangeline Drive, and two curb cuts on Davis Drive. The Traffic Engineering Department
will not approve the curb cuts proposed on Meadowbrook Drive and the southernmost end
of Davis Drive. The curb cut on Evangeline Drive, and a second curb cut on Davis Drive,
would be allowed.
· Off-Street Parking – The preliminary site plan shows 45 off-street parking spaces, but
the applicable parking regulations would require a maximum of 25 spaces for the
proposed use.
· Buffer and Landscaping – The preliminary site plan does not show any buffer or
landscaping, but there appears to be adequate space to install the landscaping and buffers
required by the Augusta Tree Ordinance where a commercial use adjoins single-family
residences.
· Utilities – The site is served by an 8 inch water line and an 8 inch sanitary sewer line.
Attachment number 1 \nPage 2 of 3
Item # 10
· Recommended Development Patterns for South Augusta – The proposed rezoning and
land use conflict with the recommended development patterns for the area. The Augusta-
Richmond County Comprehensive Plan recommends maintaining the low density, single-
family residential development in areas where it is Already the predominant land use.
Additional commercial and retail development should be concentrated at major
intersections and in established centers.
· Comprehensive Plan - The Augusta-Richmond County Comprehensive Plan includes a
policy to preserve the integrity of low-density residential areas and neighborhoods by
protecting them from the encroachment of conflicting land uses, including commercial
development.
Findings:
1. The proposed development would have access to the necessary public utilities.
2. The City Traffic Engineering Department has confirmed that the average of 102 trips per
day generated by the proposed development would not greatly impact traffic flow on
Meadowbrook Drive.
3. The surrounding area is characterized by detached, single family residences on lots of
varying sizes.
4. The Comprehensive Plan recommends maintaining the integrity of low-density, single-
family residential development in the areas of south Augusta where it is already the
predominant land use, and protect then from the encroachment by conflicting land uses.
Preliminary Staff Recommendation: The Staff recommends denial of the rezoning petition
due to the fact that the proposed use conflicts with the established area land use pattern and with
the land use policies in the Comprehensive Plan.
ote: The information included in this staff report represents the best available information at
the time it is written, which is generally two weeks prior to the Planning Commission hearing at
which the zoning petition is to be heard. It represents an evaluation of the facts presented by the
applicant, research done by the staff, and consideration of the relevant factors in the
Comprehensive Zoning Ordinance of Augusta, Georgia. New facts may emerge after the staff
report is written and staff reserves the right to make an oral recommendation at the hearing based
on all the information available at that time.
RWA & PTD/ls
Attachment number 1 \nPage 3 of 3
Item # 10
Commission Meeting Agenda
7/15/2014 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Application: A. N. 14 - 23: a request by
Melissa L. Reese for a retail package Beer & Wine license to be
used in connection with Walgreen Co DBA Walgreens #15333
located at 2493 Tobacco R. District 4. Super District 9.
(Approved by Public Services Committee July 7, 2014)
Background:This is a new application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $665.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Attachment number 1 \nPage 1 of 2
Item # 11
Attachment number 1 \nPage 2 of 2
Item # 11
Commission Meeting Agenda
7/15/2014 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve a request by Young Hong for a Sunday Sales
license to be used in connection with Kinja Sushi located at 516
Shartom Dr. There will be Sunday Sales. District 7. Super District
10. (Approved by Public Services Committee July 7, 2014)
Background:This is a request for Sunday Sales.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1330.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
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Item # 12
Attachment number 1 \nPage 2 of 3
Item # 12
Attachment number 1 \nPage 3 of 3
Item # 12
Commission Meeting Agenda
7/15/2014 2:00 PM
FIRST AMENDMENT TO ON-SITE RENTAL CAR CONCESSION AGREEMENT WITH BENTLEY
AUTO RENTAL, LLC D/B/A ACE RENT-A-CAR
Department:Augusta Regional Airport
Caption:Motion to approve the First Amendment to the on-site Rental Car
Concession Agreement with Bentley Auto Rental, LLC D/B/A
Ace Rent-A-Car as approved by the Augusta Aviation
Commission at their May 29, 2014 Meeting. (Approved by
Public Services Committee July 7, 2014)
Background:Bentley Auto Rental, LLC d/b/a Ace Rent-A-Car entered into a
rental car concession agreement with the Augusta Aviation
Commission in February 2011. The agreement expires on
December 31, 2014. Recently Mr. Bentley, President of Bentley
Auto Rental requested assignment of his lease to Payless Car
Rental pursuant to Section 16 of his current concession
agreement.Payless Car Rental has submitted a letter of request to
Airport staff requesting the assignment of the Ace Rent-A-Car
concession agreement.
Analysis:The concession agreement allows for assignment in Section 16.
Ace Rent-A-Car and Payless Car Rental have submitted letters of
request for the assignment. The assignment will be budget neutral.
Legal counsel has reviewed the request for assignment and drawn
up the paperwork to amend the concession agreement. Letters of
request from Ace Rent-A-Car and Payless Car Rental are attached
as Exhibit A to the First Amendment document.
Financial Impact:
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
551000000-3492404 551000000-3492408
Cover Memo
Item # 13
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
FIRST AMEDMET TO
O SITE RETAL CAR COCESSIO AGREEMET
BETWEE
AUGUSTA, GEORGIA
FOR THE AUGUSTA REGIOAL AIRPORT
AD
BETLEY AUTO RETAL, LLC
d/b/a ACE RET-A-CAR
ASSIGMET OF LEASE AGREEMET
THIS FIRST AMENDMENT TO ON-SITE RENTAL CAR CONCESSION
AGREEMENT (Agreement) made this _____day of ___________2014, by and between
Augusta Georgia (Lessor) on behalf of the Augusta Aviation Commission (Commission),
an agency of Augusta, Georgia and Bentley Auto Rental, LLC d/b/a Ace Rent-A- Car, a
corporation existing under the laws of the state of Texas (Lessee).
WITESSETH:
WHEREAS, on February 24, 2011, the parties entered into an On-Site Rental Car
Concession Agreement; and
WHEREAS, Lessee has requested to assign its Agreement to Payless Rental Car,
Inc.; and
WHEREAS, both the Lessor and Lessee desire allow the assignment of this
Lease pursuant to Section 16, Assignment under the same terms and conditions for the
operations of the Rental Car Concession; and
OW THEREFORE , in consideration of the mutual covenants and
considerations herein contained, the Lessor and Lessee hereby agree as follows:
Attachment number 1 \nPage 1 of 4
Item # 13
First Amendment to Bentley Lease Agreement Page 2 of 4
1.
The Lessor hereby consents to the Assignment of this Agreement as set forth in Section
32 to Payless Rental Car, Inc., under the same terms. The Notice of Request for
Assignment and Notice of acceptance of Assignment are attached hereto as Exhibit A.
2.
Except as Amended specifically amended herein all other terms and conditions of the
Agreement shall remain the same.
I WITESS WHEREOF , the parties have executed this First Amendment to the
Agreement as of the day and year first above written.
Augusta, Georgia Augusta Aviation Commission:
By: _____________________ By: _______________________________
Mayor Douglas Lively, Chairman
Attest:
___________________
Lena Bonner,
City Clerk
Date: _____________________
Bentley Auto Rental, LLC d/b/a Ace Rent-A-Car
By: ___________________________________
Robert Bentley, President
Attachment number 1 \nPage 2 of 4
Item # 13
First Amendment to Bentley Lease Agreement Page 3 of 4
EXHIBIT A
Attachment number 1 \nPage 3 of 4
Item # 13
First Amendment to Bentley Lease Agreement Page 4 of 4
Attachment number 1 \nPage 4 of 4
Item # 13
Commission Meeting Agenda
7/15/2014 2:00 PM
IACOFANOS 2014 INFLIGHT CATERING PERMIT
Department:Augusta Regional Airport
Caption:Motion to approve Iacofanos 2014 Inflight Catering Permit as
approved by the Augusta Aviation Commission at their May 29,
2014 Meeting. (Approved by Public Services Committee July
7, 2014)
Background:Iacofanos Group is a full service catering company that serves
corporate and social events to include inflight catering. The term
of the permit is for 12 months, June 1, 2014- May 31, 2015.
Analysis:Based out of Mount Pleasant, South Carolina, Iacofano’s has
grown from a local deli, to a fine dining restaurant, to a full scale
catering company. Iacofano’s has been in business for more than a
decade providing exceptional catering services to their clients.
Financial Impact:Quarterly Permit fee is $3750.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
551000000-3492107
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
2014 IFLIGHT CATERIG PERMIT
AUGUSTA REGIOAL AIRPORT AUGUSTA, GEORGIA
THIS PERMIT is entered into this 1st day of June 2014, by and between, Augusta Georgia, a
political subdivision of the State of Georgia, acting through the Augusta Aviation Commission whose
address is 1501 Aviation Way, Augusta Regional Airport at Bush Field, Augusta, Georgia 30906-9600,
(hereinafter called “Airport”) and Iacofanos Group, a__________Limited Liability Company, whose
business address is 626 Coleman Boulevard, Mt. Pleasant South Carolina 29464, (hereinafter called
“Caterer).
WHEREAS the Aviation Commission operates the Airport and requires in-flight catering for
Airport’s customers operating through the General Aviation Terminal; and
WHEREAS Caterer is a company engaged in the business of providing in-flight catering as
needed by the Airport; and
WHEREAS the Airport wishes to, and is authorized to grant to Caterer the privilege to provide
in-flight catering at the Airport under a Permit containing mutually satisfactory terms and covenants.
OW, THEREFORE , in consideration of the mutual covenants, terms, conditions, privileges,
obligations and agreements herein contained, the Airport and Caterer hereby mutually undertake,
promise, and agree, each for itself and its successors and assigns, as follows:
1. Concept of Operations. Caterer shall:
a. Provide all food, facilities and personnel required to provide Catering Services (Services)
Twenty-four (24) hours per day, three hundred sixty five (365) days per year.
b. Be responsible for all costs of food and goods sold, costs of rented or leased
equipment/facilities and for all labor charges incident to the Services provided.
c. Provide a Marketing Plan to encourage increased sales, if requested by the Airport. Caterer
warrants that it has the capability to provide marketing and advertising through mass emails
and Specialty Event Engine sites for Services offered.
d. Comply with all Federal, State, and Local laws and requirements for food preparation and
delivery for food to be consumed in-flight.
e. Maintain an “A” Rating from the Augusta Richmond County Department of Health and
current ServSafe Certification.
f. Assist the Airport in planning catering activities for private, corporate, and commercial
aircraft operating through the FBO.
g. Provide menus offering a variety of options for customers at reasonable and appropriate costs
consistent with caterers in the in-flight catering industry offering services at similar sized
Attachment number 1 \nPage 1 of 9
Item # 14
airports.
h. Provide food orders of quality products, in sufficient portions so as not to be scant or
excessive, and presented in an ascetically pleasing and appetizing manner.
i. Provide alcoholic beverages as requested by customers at reasonable and appropriate costs
consistent with caterers in the in-flight catering industry offering services at similar sized
airports.
j. Provide other services i.e., washing dishes; preparing laundry, etc. to comply with customer’s
requests at reasonable and appropriate costs consistent with caterers in the in-flight catering
industry offering services at similar sized airports.
k. Establish a 24-hour per day ordering system for catering. Caterer warrants that it maintains a
website with its goals, contacts, areas served and basic menu items offered. Caterer shall
provide customers with the option to telephone, fax or email catering requests.
l. Provide direct bill or credit card systems for collecting payment for catering orders. Caterer
will collect all revenue for all sales of catering services.
m. Maintain catering orders at proper temperatures and insure that orders are handled properly
by all personnel. Caterer will provide and maintain storage refrigerator(s) for storing catering
orders at the FBO in the Catering Storage Room.
n. Deliver catering order(s) to the Airport’s Catering Storage Room.
o. During Masters’® Week or when requested by the customer, Caterer will deliver catering
order to customer’s aircraft.
p. p. Caterer’s Delivery vehicle shall be clean and present a proper image at all times.
q. Catering orders shall be marked to easily identify customer and be logged in at time of
delivery to the FBO Customer Service counter on the Catering Log, attached. For multiple
packages in a single order, individual packages shall be marked i.e., 1 of 4, 2 of 4, etc. Each
package shall be marked with the customer’s information.
r. Deliver catering orders to the FBO and store them in the Catering Storage Room no later
than two (2) hours prior to aircraft scheduled departure time unless customer requests
otherwise or unless customer does not place order in time for Caterer to meet two (2) hour
delivery time, in which case, Caterer will strive to have the order to the FBO as soon as is
reasonably possible.
s. Deliver catering to and properly store catering on commercially operated aircraft no later
than two (2) hours prior to aircraft scheduled departure time or as requested by customer, as
long as Caterer is given sufficient notice to meet the two (2) hour delivery time.
t. Except during special events such as the Masters® Golf Tournament, FBO personnel will
deliver the catering orders to the aircraft for General Aviation and corporate aircraft.
u. All foods provided shall meet or exceed local, national and international flight specifications
including the packaging.
v. Technical Support. Caterer has access to several national and international flight companies'
systems for confirmation and/or billing of orders.
w. Caterer shall maintain an in-flight catering system to track all catering orders processed.
x. Caterer shall maintain a 24/7/365 client on-call phone line, plus additional contact names
numbers and email addresses on its web site.
Attachment number 1 \nPage 2 of 9
Item # 14
2. Masters® Golf Tournament Operations
a. Masters® Golf Tournament is held annually during the first full week in April.
b. Caterer will assist the Airport in planning catering activities.
c. Caterer shall provide all personnel, vehicles, equipment, and supplies as needed to perform its
catering duties such as golf carts, radios, computers, etc.
d. Caterer will set up a Customer Service office at the FBO to handle all catering services.
e. Food services for Masters® operations will begin at midnight on Sunday prior to the
Tournament and end at noon on Monday following the Tournament. During Masters® the
Caterer’s office shall be open from approximately 6 am to 10 pm daily. The Office shall also
be open when catering orders are to be delivered.
f. Caterer shall be required to deliver all catering to the aircraft during Masters®.
g. Caterer shall be required to wash dishes and prepare laundry during Masters®.
3. Special Identification Display Area (SIDA) badges.
a. Since Caterer’s employees will be required to operate in the Airport’s secure areas, Caterer
shall be required to obtain SIDA badges for any employee working in the SIDA. To qualify
for the badge each individual must be fingerprinted and have a background investigation
completed in compliance with Transportation Security Administration (TSA) and Federal
Aviation Administration (FAA) Regulations. The Airport will conduct a background inquiry
and require finger printing of all individuals who will be working on the secured side of the
Airport screening point in compliance with the FAA and TSA Regulations. The background
check may also include the collection of appropriate criminal history information, contractual
and business associations and practices, employment histories, reputation in the business
community and credit reports for the Caterer, as well as, its employees.
b. Caterer consents to such background checks and agrees to make available to the Airport all
such books and records the Airport deems necessary to conduct the review as described in
subparagraph 3. a. above.
c. Caterer will pay cost associated with providing SIDA badges.
d. Caterer shall ensure that all persons performing delivery activities in the secured area shall be
either escorted or properly badged and have attended driving training and orientation classes
offered by the Airport. All persons driving vehicles shall be properly licensed. Failure to
adhere to these Regulations and the terms set forth herein shall be deemed an event of default
and may cause the termination of this Permit.
e. Caterer shall be responsible for the payment of any fines issued by the Airport, FAA or TSA
for violations of these Regulations while operating on the SIDA.
4. Compensation.
a. For the privileges herein provided the Caterer shall pay the Airport a quarterly fee of Three
Thousand Seven hundred fifty dollars ($3750).
b. Compensation shall be delivered to the Airport on or before the first (1st) day of the first
month in each quarter.
5. Interest; Attorney’s Fees. All fees or other payments required to be paid by Caterer hereunder, if
not paid within five (5) days of the due date, shall bear interest from the date the same became due
Attachment number 1 \nPage 3 of 9
Item # 14
until the date payment is received by the Airport at the rate of 1.5% per month (18% per annum). If
Caterer fails to pay fees or any other payment required hereunder and the same is collected through
the services of an attorney, the Caterer shall pay to the Airport all attorneys’ fees and all reasonable
expenses of the litigation.
6. Concept of Operations. Airport agrees to:
a. Provide access to a Catering Storage Room. Caterer may use the FBO Catering Room
located west of the FBO as the catering office and for storing catering orders deliver catering
orders and wash customer’s dishes except during Masters® or during other special events as
coordinated with Caterer.
b. Provide facilities near FBO, street side, for storage of Caterers trailer during Masters®.
c. FBO will provide a catering telephone number that is published nationwide.
d. Use Caterer’s Services as one of the caterers for the General Aviation Terminal customer’s
in-flight catering.
1) If a customer chooses catering by third party caterer the FBO will not accept the food
and will instruct the third party caterer to coordinate the catering delivery with
authorize inflight caterers approved by the airport.
2) The FBO will handle catering brought to the FBO by the customer as baggage.
3) Caterer acknowledges and accepts that the Airport’s caterer preference does not apply
to any other Airport tenant or Department.
7. Premises. The Airport will provide Caterer with food storage space in the FBO Catering Room.
a. Premises Relocation. Airport reserves the right to relocate the Catering Room should the
need arise during the term of this Permit.
b. Repairs and Maintenance. Airport shall maintain the Catering Room, including any changes,
additions, alterations, modifications and/or improvements. However, Caterer shall be
responsible for any damage caused during its operations normal wear and tear is excluded.
c. Cleanliness. Caterer shall be responsible for maintaining the cleanliness of the Catering
Room, including sweeping and mopping the floors and ensuring that the Caterer’s machinery
and equipment is also cleaned on a regular basis.
d. Utilities. The costs of utilities (electricity and water) for the Catering Storage Room are
provided by the Airport as long as the facility remains “as is”.
e. Changes, Additions, Alterations, Modifications, Improvements. Caterer shall make no
changes, additions, alterations, modifications and/or improvements, structural or otherwise, in
or upon any part of the Catering Room. The foregoing shall also apply to any exterior signs,
notices, placement of machinery or equipment either attached or placed outside of the
Catering Room.
f. Inspection by Airport. The Airport, or its authorized agents or representatives shall have the
right to enter the Catering Room to make inspections at any to determine whether Caterer is
complying with the terms and conditions of this Permit; provided, however, that said
inspection shall in no event unduly disrupt or interfere with the operation of Caterer. Any
deficiencies noted during the inspection shall be corrected in five (5) business days. Failure to
correct any deficiency within the time provided may cause termination of this Permit.
g. Destruction of Premises. If the Catering Storage Room should be damaged or destroyed by
fire or other casualty, the Airport shall provide Caterer with another storage area of
Attachment number 1 \nPage 4 of 9
Item # 14
comparable size and utilities until the Airport repairs or replaces the same.
8. Taxes. Caterer shall pay any and all personal property and sales taxes that may be assessed against
its business, equipment, merchandise, or other property located on or about the Catering Room.
9. Term. The term of this Permit shall be for a period of one (1) year commencing on June 1, 2014.
The Airport will notify Caterer of its intent to renew the Permit approximately sixty (60) days prior
to its expiration. Either party may terminate this Permit upon giving ninety (90) days written notice
of the intent to cancel prior to the end of the initial term or any term thereafter. This provision does
not preclude the Airport from cancelling the Permit pursuant to Section 16.
10. Rules and Regulations. Caterer agrees to conduct its business in compliance with all local, federal
laws, FAA regulations, Food and Drug Administration regulations, the ordinances of Augusta,
Georgia, the Department of Health the Rules and Regulations of the Airport and the Augusta-
Richmond County Commission. Caterer shall conduct its business in such a manner that will
develop and maintain the Airport’s good-will.
11. Caterer shall procure and keep in force during the term of this Permit all necessary licenses,
registrations, certificates, permits and other authorizations to provide catering and food handling
services as are required herein or by any state or federal agency regulating the same.
12. Insurance.
a. Caterer agrees to maintain insurance with an Insurer rated “A” or better by AM Best for its
catering operations with:
1) Liability limits shall be no less than $1,000,000 to include Broad Form General
Liability inclusive of Product Liability.
2) A $4,000,000 Commercial Umbrella excess of all required liability, including, but not
limited to, General Liability, Liquor Liability, and Worker’s Compensation Statutory
Liability, must also be included.
3) If Caterer provides liquor, then Liquor liability must be included with limit no less than
$1,000,000.
4) Worker’s Compensation must be carried as required by Georgia State Law.
5) Caterer shall provide additional insurance as required by the Airport’s Executive
Director or County’s Risk Manager.
b. The Augusta Regional Airport at Bush Field, Augusta Aviation Commission, City of Augusta
and Augusta Commission must be added as an additional named insured and be given a thirty
(30)-day notice of any cancellation or policy changes.
13. Indemnity.
a. Caterer shall indemnify and hold harmless the Airport, the Augusta Richmond Board of
Commissioners and the Augusta Aviation Commission, and its members, officers, elected
officials, agents, servants, employees and successors in office from any and all claims
including reasonable attorney's fees and expenses of litigation incurred by Airport in
connection therewith related to or arising out of any damage or injury to property or persons,
occurring or allegedly occurring in, on or about Airport property which are in any way related
to or arising out of any error, omission, accident or failure of Caterer to perform its
obligations hereunder during the period from the date of this Permit to the end of the Permit
Term.
Attachment number 1 \nPage 5 of 9
Item # 14
b. Caterer further agrees that the foregoing agreement to indemnify and hold harmless applies to
any claims for damage or injury to any individuals employed or retained by Caterer.
14. Assignments. Caterer shall not, assign this Permit or any interest there under, sublet the Premises
provided or any part thereof, or Permit the use of the Premises by any party other than Caterer
without the prior written consent of the Airport. Any consent to one assignment or sublease shall not
destroy or waive this provision, and all assignments and subleases shall likewise be made only upon
prior written consent of the Airport. Subtenants or assignees shall become liable directly to the
Airport for all obligations of Caterer without relieving the Caterer’s liability. Any such assignee shall
comply with terms of this Permit and shall be able to meet FAA and TSA requirements regarding
badges.
15. Default. It is understood between the parties hereto that in the event of default by the Caterer
during the term of this Permit the Airport shall provide the same in writing, and if such condition of
default is not removed and restored within fifteen (15) days after receipt of such notice, then the
Airport shall have the option of declaring this Permit in default and proceed to enforce its rights in
accordance with the law. For purposes of this Section, an "event of default" includes but is not
limited to:
a. Caterer’s failure to make any payment when it becomes due under this Permit, where such
failure continues for ten (10) days after the due date;
b. Caterer’s failure to perform, observe and/or comply with any provision of this Permit, where
such failure is not cured within fifteen (15) days of notice thereof from Airport or a shorter
timeframe as provided in the notice; or
c. Caterer’s insolvency or inability to pay its debts as they become due, or Caterer making of an
assignment for the benefit of creditors, Caterer’s application for or consent to the
appointment of a receiver, trustee, conservator or liquidator of Caterer or of any of its assets,
or Caterer’s filing of a petition for relief under any bankruptcy, insolvency, reorganization or
similar laws, or the filing of a petition in, or proceeding under, any bankruptcy, insolvency,
reorganization or similar laws, which is not dismissed or fully stayed within twenty (20) days
after the filing or institution thereof.
16. Permit Termination.
a. The Airport may terminate this Permit in the event of a default or failure to comply with the
terms of this agreement, which is not cured as set forth in paragraph 15 above, entitled
“Default”. The Airport may terminate this Permit or any delivery required hereunder, from
time to time, either in whole or in part. Termination, in whole or in part, shall be effected by
delivery of a Notice of Termination signed by the Airport’s Executive Director specifically
setting forth the effective date of termination.
b. Upon receipt of such Notice, described in subparagraph a. above, Caterer shall:
1) Cease any further deliveries under this Permit, on the applicable date, and to the extent,
which may be specified in the Notice;
2) Accept no further orders except as may be necessary to perform that portion of this
Permit not subject to the Notice; and
3) Use its best efforts to mitigate any damages which may be sustained as a consequence
of termination under this clause.
17. Ingress and Egress. So long as the Caterer shall pay the fees as required and perform the duties and
obligations herein agreed to be performed by it Caterer, its invitees, guests, customers and
employees shall have full privilege of ingress and egress to the Premises when the FBO is open and
Attachment number 1 \nPage 6 of 9
Item # 14
operating without charge, toll or fee.
18. Notices. All notices, demands, and requests which may or are required to be given by either
Airport or Caterer to the other shall be in writing and shall be deemed to have been properly given
when sent postage pre-paid by registered or certified mail (with return receipt requested) addressed
as follows:
If intended for Caterer: If intended for Airport:
IACOFANOS GROUP, LLC. Augusta Aviation Commission
Attn: John Iacofano or Matt Rabon Attn: Executive Director
626 Coleman Blvd. 1501 Aviation Way
Mt. Pleasant SC 29464 Augusta, GA 30906
Either party may change the address and name of addressee to which subsequent notices are to be sent by
notice to the other given as aforesaid.
19. Covenants Bind and Benefit Successors and Assigns. The provisions of this Permit shall be
binding upon and inure to the benefit of the parties hereto and their respective successors and
Permitted assigns; provided, however, that no one shall have any benefit or acquire any rights under
this Permit pursuant to any conveyance, transfer, or assignment in violation of any of its provisions.
20. Governing Law. This Permit shall be governed and interpreted by the laws of the State of Georgia.
21. Counterparts. This Permit may be executed in more than one counterpart, each of which shall be
deemed to be an original and all of which taken together shall constitute one and the same
instrument.
22. Severability. In the event that any part, provision or term of this Permit shall, for any reason, be
determined to be invalid, illegal, or unenforceable in any respect, the Parties shall negotiate in good
faith and agree to such amendments, modifications, or supplements of or to this Permit or such
other appropriate actions as shall, to the maximum extent practicable in light of such determination,
implement and give effect to the intentions of the Parties as reflected herein, and the other
provisions of this Permit shall, as so amended, modified, supplemented, or otherwise affected by
such action, remain in full force and effect.
23. Financial Condition. Caterer warrants that there has been no material adverse change in its
financial condition that would impair it’s the ability to perform its obligations under this Permit.
24. Ethics: Gratuities and Kickbacks. Neither Caterer, any subsidiary, or any agent or other
representative of Caterer has given or agreed to give, any employee or former employee of the
Airport or any other person, a gratuity or an offer of employment in connection with any decision,
approval, disapproval, recommendation, preparation or any part of a procurement requirement or a
purchase request, influencing the content of any specification or procurement standard, rendering of
advice, investigation, auditing, or in any other advisory capacity in any proceeding or application,
request for ruling, determination, claim or controversy, or other particular matter pertaining to any
procurement requirement or this Permit, or to any solicitation or proposal for a Permit or
subcontract. Notwithstanding any other provision hereof, for the breach or violation of this
representation and warranty and upon a finding after notice and hearing, the Airport may terminate
this Permit.
25. Contingent Fees. Caterer warrants that it did not employed or retained any company or person,
other than a bona fide employee working for Caterer, to solicit or secure this Permit; and Caterer
has not paid or agreed to pay any company, association, corporation, firm or person, other than a
bona fide employee working for the Caterer, any fee, commission, percentage, gift or any other
consideration contingent upon the making of this Permit. For the breach or violation of this
Attachment number 1 \nPage 7 of 9
Item # 14
representation and warranty and upon a finding after notice and hearing, the Airport may terminate
this Permit and, at its discretion, may deduct from fees or otherwise recover, the full amount of any
such fee, commission, percentage, gift or consideration.
26. Entire Permit. This Permit, including its exhibits and specific portions of Caterer’s proposal, and
reconciled exceptions, contains the entire agreement between the parties, and no representations,
inducements, promises or previous contracts, oral or otherwise, between the parties not embodied
herein shall be of any force or effect. No failure of either party to exercise any power given it
hereunder, or to insist upon strict compliance by either party of any obligations hereunder, and no
custom or practice of the parties at variance with the terms hereof shall constitute a waiver of either
party's right to demand exact compliance with the terms hereof.
I WITESS WHEREOF , the parties hereof have caused this Permit to be executed as of the day and
year first above written.
AIRPORT CATERER
AUGUSTA AVIATION COMMISSION IACOFANOS GROUP LLC.
_________________________________ _____________________________
Douglass Lively, Chairman Owner
__________________________ _____________________________
Date Date
ATTEST: _____________________________
CLERK
AUGUSTA RICHMOD COUTY, GEORGIA
BY: _____________________________
AS ITS: DEKE COPENHAVER, MAYOR
ATTEST: _____________________________
CLERK OF COMMISSION
BALACE OF PAGE LEFT BLAK ITETIOALLY
Attachment number 1 \nPage 8 of 9
Item # 14
EXHIBIT A
CATERIG LOG
ISTRUCTIOS : Aviation Services Customer Service Clerk completes this form when catering is delivered to
FBO. Caterer will provide customer’s flight/tail number and number of packages in the order.
Each package will be clearly marked with customer information and package number of total number of
packages i.e. 2 of 4.
Date Flight / Tail # # of
Packages Catering Services Invoice FBO
Initials
Caterer
Initials
Attachment number 1 \nPage 9 of 9
Item # 14
Commission Meeting Agenda
7/15/2014 2:00 PM
Therapeutic Massage Operators Application
Department:Planning & Development
Caption:Motion to approve a request by Angela Raynor for a Therapeutic
Massage Operators license to be used in connection with Oasis
Hair & Body located 3062 Damascus Rd. District 2. Super District
9.(Approved by Public Services Committee July 7, 2014)
Background:This is a request for a massage operators license.
Analysis:The applicant meets the requirements of the City of Augusta's
Ordinance that regulates Therapeutic Massage.
Financial Impact:The applicant will pay a fee of $121.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Attachment number 1 \nPage 1 of 2
Item # 15
Attachment number 1 \nPage 2 of 2
Item # 15
Commission Meeting Agenda
7/15/2014 2:00 PM
Therapeutic Massage Operators Application
Department:Planninfg & Development
Caption:Motion to approve a request by Aimin Zhang for a Therapeutic
Massage Operators license to be used in connection with Hua
Shun, Inc. located at 3450 Wrightsboro Rd. District 3. Super
District 10. (Approved by Public Services Committee July 7,
2014)
Background:This is a therapeutic massage operators application.
Analysis:The applicant meets the requirements of the City of Augusta's
Ordinance that regulates Therapeutic Massage.
Financial Impact:The applicant will pay a fee of $121.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
Attachment number 1 \nPage 1 of 2
Item # 16
Attachment number 1 \nPage 2 of 2
Item # 16
Commission Meeting Agenda
7/15/2014 2:00 PM
Valerie Mirshak
Department:
Caption:Motion to approve final approval of one-year lease agreement
between Augusta, GA (Augusta Parks & Recreation) and the
Imagination Station Steering Committee relative to the Hickman
Park Community Building. (Approved by Public Services
Committee July 7, 2014)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 17
Attachment number 1 \nPage 1 of 1
Item # 17
Commission Meeting Agenda
7/15/2014 2:00 PM
Annual Bid item 14-158 Polo Style Uniform Shirts
Department:Procurement
Caption:Motion to approve an annual bid for Polo Style Uniforms Shirts
for the Sheriff's Office. The item requires Commission approval
due to the fact that purchases on the individual items will exceed
$25,000.00 per order. (Approved by Administrative Services
Committee July 7, 2014)
Background:The following annual bid item requires Commission approval:
14-158 Polo Style Uniform Shirts.
Analysis:Each item was bid through the sealed bid process as directed in
the Augusta Procurement Code. The Sheriff's Office has reviewed
the submittals and has presented a recommendation of award to
the Procurement Department.
Financial Impact:The Sheriff's Office is responsible for the purchase of the items
listed on the individual bid.
Alternatives:Not to award and require the Sheriff's Office to follow the
purchasing guidelines as listed in the Augusta Procurement Code
for each individual purchase.
Recommendation:Approve the recommendation as submitted by the Sheriff's Office.
Funds are Available
in the Following
Accounts:
273032110/5311410
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 18
Clerk of Commission
Cover Memo
Item # 18
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Item # 18
PROCUREMENT SOURCE SELECTION METHODS AND CONTRACT AWARDS
Sec. 1-10-48. Generally.
The following sections provide detailed information concerning the use of the seven (7) source selection
methods available for use for the procurement of commodities, services and construction products for Augusta,
Georgia. The seven methods are: (1) sealed bids, (2) sealed proposals, (3) special services, (4) quotations or
informal bids, (5) sole source, (6) emergency procurement and (7) annual contracts.
Purpose. A significant portion of the Augusta, Georgia Annual Budget is committed each year
to various purchase contracts such as raw materials, equipment, equipment parts or
components, general supplies, and professional and non-professional services. Therefore, it
is essential that maximum value be obtained for each public tax dollar spent. A proven
technique for obtaining this goal is through the annual bid contract process,
Sec. 1-10-58. Annual contracts.
Upon approval of an annual contract by the Board of Commissioners (or the Administrator for annual bids of up
to $25,000), any using agency may order supplies or services under such annual contract as needed up to the
maximum amount approved in the annual bid.
Purchases on the following annual bid items will exceed $25,000.00 per order:
Department Description Recommended Vendors Local Vendors
14-158 Sheriff’s
Office
Polo Style Uniform
Shirts
Uniforms by John
Uniforms by John
Attachment number 5 \nPage 1 of 1
Item # 18
Commission Meeting Agenda
7/15/2014 2:00 PM
Motion to Amend PPPM related to MVR Checks
Department:Risk Management
Caption:Motion to approve an Ordinance to amend the Augusta, GA
Code Title One Article Four Section 1-7-51 relating to the
adoption of Personnel Policies and Procedures of Augusta,
Georgia; to amend Section 1000.108 AND Addendum Form RM-
MVR-RF of the Personnel Policies and Procedures Manual
regarding Motor Vehicle Records Check; to repeal all
Code Sections and Ordinances and parts of Code Sections and
Ordinances in conflict herewith; to provide an effective date and
for other purposes. (Approved by Administrative Services
Committee July 7, 2014)
Background:PPPM currently requires a 7-year motor vehicles check for all
potential employees who drive as part of their potential positions
with Augusta, Georgia. After receiving feedback from some
department directors that felt this was punitive, the Risk
Management Committee reviewed the policy. The
Committee recommends that a 5-year history be used for
scoring with the inclusion of all 7 years if the report revealed a
pattern of behavior that could pose a risk. This would
appropriately address Risk Managements concerns while not over
penalizing a person for one mistake that happened several years
ago.
Analysis:
Financial Impact:
Alternatives:Deny; Approve but require second reading
Recommendation:Approve and waive second reading
Funds are Available
in the Following
Accounts:Cover Memo
Item # 19
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA, GA CODE TITLE ONE ARTICLE
FOUR SECTION 1-7-51 RELATING TO THE ADOPTION OF PERSONNEL POLICIES
AND PROCEDURES OF AUGUSTA, GEORGIA; TO AMEND SECTION 1000.108 AND
ADDENDUM FORM RM-MVR-RF OF THE PERSONNEL POLICIES AND
PROCEDURES MANUAL REGARDING MOTOR VEHICLE RECORDS CHECK; TO
REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE
SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN
EFFECTIVE DATE AND FOR OTHER PURPOSES.
WHEREAS, Section 1000.108 and Addendum Form RM-MVR-RF of the Personnel Policy and
Procedures Manual requires a seven (7) year Motor Vehicle Record (MVR) check and analysis
for all candidates for employment that require driving as a part of their potential position;
WHEREAS, the Risk Management Committee has reevaluated this policy and is recommending
changes to the policy to address concerns of unnecessarily penalizing candidates for
employment; and
WHEREAS, Augusta, Georgia desires to update and amend Section 1000.108 and Addendum
Form RM-MVR-RF of the Personnel Policy and Procedures Manual which is part of AUGUSTA,
GA. CODE Section 1-7-51 to modify the MVR requirements.
THE AUGUSTA, GEORGIA COMMISSION, ordains as follows:
SECTION 1. AUGUSTA, GA. CODE Section 1-7-51 as set forth in the Augusta, Ga. Code, re-
adopted March 1, 2011 (Ord. 7323), is hereby amended by striking Section 1000.108 and
Addendum Form RM-MVR-RF of the incorporated Personnel Policy and Procedures Manual in
their entirety and inserting in lieu thereof new Section 1000.108 and Addendum Form RM-
MVR-RF as set forth in “Exhibit A” hereto.
SECTION 2. This ordinance shall become effective upon its adoption in accordance with
applicable laws.
SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted this _____ day of , 2014.
___________________________
David S. Copenhaver
As its Mayor
Attest:
______________________________
Attachment number 1 \nPage 1 of 3
Item # 19
Lena J. Bonner, Clerk of Commission
Seal:
Published in the Augusta Chronicle.
Date: ______________________
First Reading:___________________
Second Reading: Waived
Attachment number 1 \nPage 2 of 3
Item # 19
EXHIBIT A
Section 1000.108 MOTOR VEHICLE RECORDS CHECK
A. Potential Employees - Persons applying for a position requiring the driving of Augusta-owned
vehicles (any position which requires the applicant to drive an Augusta, Georgia vehicle as a function
of his or her job) or a position requiring driving within the course and scope of employment (even if
it is a personal vehicle) will be required to successfully complete a motor vehicles records check. If
the candidate is resident of Georgia or South Carolina, he/she must sign a release allowing Augusta,
Georgia to run a seven (7) year driving history at the time of contingent job offer. If not a resident of
Georgia or South Carolina, then the candidate will need to provide this record from the state of
residency of the potential new hire. Potential employees who fail to provide the required records
check or who refuse to sign a release for such records will not be considered qualified. See
Addendum MVR Review Form for evaluation criteria.
B. Regular Employees - Employees whose license is suspended for traffic violations of Driving Under
the Influence (DUI) and whose job requires they drive an Augusta, Georgia vehicle or who is
required to drive within the course and scope of employment (even if it is a personal vehicle) may be
terminated for failure to perform job responsibilities.
C. Any employee who is subject to drive an Augusta, Georgia vehicle or who is required to drive within
the course and scope of employment (even if it is a personal vehicle) may have a Motor Vehicle
Records check directed/requested as a condition of employment. Only Department Directors,
Attorneys of the Law Department, Safety Review Committee, Risk Management Committee, Risk
Management Director or Assistant Director, or Augusta, Georgia Administrator can direct the check.
Employees required to drive an Augusta, GA vehicle in connection with their job responsibilities or
who are required to drive within the course and scope of employment (even if it is a personal vehicle)
will have an annual MVR run during their birth month.
D. Employees who have been involved in two or more vehicle accidents within a one year period or
whose Motor Vehicle Records Check shows repetitive traffic violations may have their Augusta,
Georgia vehicle driving privileges revoked. Risk Management will identify employees in this
category and forward the necessary information to the Risk Management Committee for appropriate
action. The employee will be notified in writing that his or her driving record is being reviewed and
they should attend the meeting to present reasons why their driving privileges for Augusta, Georgia
vehicles should not be revoked. Risk Management Committee has the authority to direct a Letter of
Intent to terminate the employee's employment for continued unacceptable driving practices.
E. A Motor Vehicle Records Review Form (See Addendum MR-MVR-RF) will be completed for any
employee or potential employee subjected to a Motor Vehicle Records Check. The following
standards will be applied to the results of the MVR Review Form:
1. Unacceptable: Termination of Augusta, Georgia driving privileges;
2. Questionable: Probation of Augusta, Georgia driving privileges and attendance at mandatory
driver training with testing; Any further violations while on probation status can result in
potential termination of Augusta, Georgia driving privileges;
3. Marginal: Augusta, Georgia driving privileges are maintained with the stipulation that they
attend mandatory driver training Any future violations, depending on the MVR Review
Form score will/can result in potential probation or termination of Augusta, Georgia driving
privileges.
4. Acceptable: Augusta, Georgia driving privileges maintained; and
5. Adjustments: For potential employees a 7 year MVR will be run but only the most recent 5 years
will be reviewed unless the score is in the Questionable range (7-9). If the score is 7-9 on this
review the review will be expanded to include all 7 years. A 1-point adjustment will be given for
each year there is no violation.
Attachment number 1 \nPage 3 of 3
Item # 19
Form RM-MVR-RF MVR Review Form
Name Date of MVR
Dept:Job Title
# Current Points:
# of Incidences Total Score Date/Violation/Pts
At-fault accident with fatality X 10 =0
DUI/operating while impaired X 8 =0
Chemical test refusal X 8 =0
Fleeing police X 8 =0
Reckless/careless driving X 6 =0
Driving under suspended license X 6 =0
Leaving scene of accident X 4 =0
Speeding (≥15 mph over limit or over 75 mph)X 3 =0
At-fault accident X 2 =0
Speeding (<15 mph over limit)X 2 =0
Improper/illegal lane change or turn X 2 =0
Following too closely X 2 =0
Traffic signal offenses X 2 =0
Failure to yield X 1 =0
Failure to signal X 1 =0
Operating a defective vehicle X 1 =0
Other X 1 =0
Describe:0
0
0 0
Other issues with Record:
TOTAL SCORE:0
Total Scores are:
10 or more
7 – 9
4 – 6
0 – 3
Reviewer:Date:
Notification:Date:
Recommendation:
Reason:
License Status:
Unacceptable
Questionable
Marginal
Acceptable
SANDRA M WRIGHT, RISK MANAGER
Current Employees convictions in last 3 years; Potential employees review 5 years of 7 years
if 5 yr scored QUESTIONABLE review all 7 yrs
SHIRLEY GUERRERO, HUMAN RESOURCES
MVR SCORE
1 Pt adjustment made for each year no violation (potential
employees only)
Attachment number 2 \nPage 1 of 1
Item # 19
Commission Meeting Agenda
7/15/2014 2:00 PM
Motion to Approve Reorganization of Law Department
Department:Law
Caption:Motion to approve Law Department reorganization to include
reclassifying vacant staff attorney position to deputy general
counsel, eliminating an administrative clerk position and
temporary positions and creating a paralegal position. (Approved
by Administrative Services Committee July 7, 2014)
Background:BACKGOUND AND ANALYSIS The Law Department budget
has been reduced nearly every year for the last few years. The
Law Department budget was reduced approximately $220,000 in
2014 alone, yet the legal needs of the Commission and
departments continue to increase. The Law Department is in need
of and therefore proposing a reorganization to improve the
efficiency and functionality of the department without increasing
the budget. The Law Department has a staff attorney position that
is currently vacant. Further, the Law Department was recently
notified that one of its administrative staff will be transitioning to
a part-time role on October 1. In order to address both of these
vacancies, the Law Department has developed a reorganization
plan that will further develop a succession plan for the department,
establish essential staffing structure, and improve efficiency. The
proposed reorganization consists of reclassifying the currently
vacant staff attorney position to a deputy general counsel position,
eliminating the administrative clerk and temporary positions, and
creating a paralegal position. The elimination of the administrative
clerk position and temporary positions will free up sufficient funds
in salaries currently in the Law Department budget to fund the
reorganization. It is anticipated that the deputy general counsel
position will be filled from within through a competitive job
posting process and ultimately will result in an additional salary
expense of approximately $19,000 (depending on the
qualifications of the candidate selected for the deputy general
counsel position and any other vacancies being filled). It is
expected that the paralegal position will be filled through an
external competitive job posting process and will result in an
additional salary expense of approximately $45,000 depending on
the education and experience of the selected candidate. Finally, it
is anticipated that approximately $19,500 will be necessary to fill
Cover Memo
Item # 20
the staff attorney position that will be vacant as a result of the
internal promotion(s) due to the creation of the deputy general
counsel position. Therefore, it is projected that the reorganization
will be revenue neutral. Further, from 2009 through 2012, the
Law Department has reduced overall legal expenses by $310,000
per year by doing more legal work in-house as well as
implementing preventative measures to minimize legal
exposure. To effectively continue to maintain lower overall legal
expense while maintaining (and increasing) service levels, it is
necessary to have a sufficiently qualified Deputy General Counsel,
so that General Counsel can have adequate opportunity to provide
greater guidance and oversight relative to Augusta’s overall legal
needs and concerns, delegate and evaluate critical assignments,
while still being able to respond to the needs of the
Commissioners, departmental directors and other governmental
clients. Upgrading the Staff Attorney position to Deputy General
Counsel will prove help to maximize the capacity of the Law
Department to reduce outside counsel expenses while reducing
overall litigation exposure. Additionally, the inclusion of a
paralegal to the Law Department staff will further advance the
efficiency of the Law Department attorneys by providing much
needed legal research, as well as administrative, organizational,
and scheduling support. A phased approach is being proposed for
this reorganization: Phase 1 – immediately: create, post internally,
and fill the Deputy General Counsel position; post internally and
fill any vacancy created by the filling of the Deputy General
Counsel position; post externally and fill Staff Attorney vacancy
created by filling aforementioned positions; and Phase 2 –
October, 2014: eliminate administrative clerk and temporary
positions; create, post externally, and fill paralegal position.
Analysis:
Financial Impact:Allows the Law Department to operate more effectively and
efficiently without any additional funding needed
Alternatives:Deny
Recommendation:Approve
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 20
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
7/15/2014 2:00 PM
Mercer Contract
Department:
Caption:Discuss the Mercer Group Contract, lack of commission approval,
state law and the procurement process. (Requested by
Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 21
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Commission Meeting Agenda
7/15/2014 2:00 PM
Funds Transfer (Sheriff's Office to 911 Center)
Department:Richmond County Sheriff's Office
Caption:Motion authorize the Sheriff's Office to transfer $54,000 from
their 51 accounts (Salaries and Benefits) to the 911 Center salary
and benefits account to alleviate short term manpower issues due
to Sheriff's Office new zone/staffing configurations and data
systems conversion. (Approved by Public Safety Committee
July 7, 2014)
Background:On May 27, 2014, the Sheriff’s Office implemented a new zone
and staffing configuration which coincided with the conversion to
a new data information system. This has been extremely
challenging for both the Sheriff’s Office and the 911 Center. The
Sheriff’s Office has been working closely with the 911 Center
which absorbed some additional responsibilities to help improve
the delivery of our service to the hard working taxpayers of the
county. The Commission has approved additional personnel for
the 911 Center, but these personnel are pending hire and training
and will not be effective for about four months. During this
interim period, the 911 Center Director advises he will fill these
shortages with overtime personnel. The Sheriff’s Office has
offered to fund half of the anticipated overtime which is
approximately $54,000. The Sheriff’s Office requests approval to
transfer these funds from the 51 accounts (salaries and benefits) to
the 911 Center’s salary and benefit accounts. The Sheriff’s Office
understands it will be required to meet its budgetary
commitments.
Analysis:The new staffing/zone configuration/New World conversion has
caused an increased workload and staffing issues for the 911
Center. Additional personnel have been approved, but due to
hiring/training issues, they will not be effective for four months.
This funds transfer will help ease that burden for the 911 Center to
provide for overtime personnel to meet the temporary shortage.
Financial Impact:Overtime estimates are approximately $108,000. The Sheriff's
Office wishes to transfer $54,000 to help absorb these costs. A
worksheet is available upon request.Cover Memo
Item # 22
Alternatives:There are no immediate funding sources available and the
Sheriff's Department cannot transfer $54,000 from its operating
funds.
Recommendation:Approve this $54,000 transfer from Sheriff's Office 51 account
(salaries and benefits) to the 911 Centers salary and benefits
account.
Funds are Available
in the Following
Accounts:
forwarded from Finance for discussion
REVIEWED AND APPROVED BY:
Finance.
Sheriff’s Office
Finance.
Sheriff’s Office
Finance.
Sheriff’s Office
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 22
Attachment number 1 \nPage 1 of 1
Item # 22
Commission Meeting Agenda
7/15/2014 2:00 PM
Hazard Mitigation Plan
Department:EMA
Caption:Motion to approve addendums to 2012 Hazard Mitigation Plan
and approve applying for 2014 Hazard Mitigation grant.
(Approved by Public Safety Committee July 7, 2014)
Background:The city of Augusta approved the plan in 2012. As part of the
process, the planning and stakeholders committees has met yearly
to discuss ongoing mitigation efforts.
Analysis:
Financial Impact:All addendum items
Alternatives:
Recommendation:Approve the addendums and additions to apply for HM Assistance
related to DR-4165
Funds are Available
in the Following
Accounts:
Addendums, no cost associated. HM assistance requires 15%
match to be funded respective departments and/or general funds as
needed
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 23
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Commission Meeting Agenda
7/15/2014 2:00 PM
Renewal of GEMA MOU
Department:Emergency Management
Caption:Motion to approve renewing Memorandum of Understanding
with Georgia Emergency Management Agency for Emergency
Evacuation Shelter Equipment. (Approved by Public Safety
Committee July 7, 2014)
Background:This is an MOU between Augusta and GEMA in which GEMA
agrees to provide Emergency Evalucation Shelter Equipment and
other supplies. This agreement must be renewed on an annual
basis.
Analysis:
Financial Impact:None
Alternatives:Deny and return equipment to GEMA
Recommendation:APprove and renew
Funds are Available
in the Following
Accounts:
None
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 24
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Item # 24
Commission Meeting Agenda
7/15/2014 2:00 PM
Revenue Account (Funds Assignment)
Department:Richmond County Sheriff's Office
Caption:Motion to approve a request from the Sheriff's Office for a
revenue account to be established for crash reports provided
primarily to insurance companies for their convenence. More
specifically, it is requested that these funds be dedicated primarily
to traffic safety through the Sheriff's Office Traffic Safety
Division. These funds will be used for traffic safety education
programs, traffic safety equipment and other needs of the Traffic
Safety Division to reduce fatalties, injuries and accidents and to
amend the budget to reflect the increased level of revenue and
expenditures associated with this item. (Approved by Public
Safety Committee July 7, 2014)
Background:The Sheriff’s Office currently provides accident reports to citizens
through the Records Division at a minimal cost. The Sheriff’s
Office is also offering another service through a vendor that
provides these same reports VIA Internet as a convenience for
both citizens and primarily insurance companies. The Sheriff’s
Office requests establishment of a revenue account for these funds
and requests that the funds be designated for the Richmond
County Sheriff’s Office Traffic Safety Division. The Sheriff’s
Office wishes to continue the momentum of its efforts which
included a 41% reduction in fatalities and an 8% reduction in
overall accidents in 2013.
Analysis:These funds would greatly enhance the Sheriff's Office delivery of
traffic safety to the citizens of Richmond County and only
improve upon the Sheriff's Office present efforts.
Financial Impact:The vendor provides this service at a cost of $11.00 of which
$5.00 will be distributed to the Sheriff's Office. The Sheriff's
Office believes that this service will generate about $60,000 in
revenue based on the current accident volume.
Alternatives:We have already received a grant which provided some limited
funding for very specific items. There are no other funding
sources for other anticipated expenditures.
Cover Memo
Item # 25
Recommendation:approve designation of this revenue account for traffic safety
division use only!
Funds are Available
in the Following
Accounts:
forwarded for discussion
REVIEWED AND APPROVED BY:
Finance.
Sheriff’s Office
Finance.
Sheriff’s Office
Finance.
Sheriff’s Office
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 25
Attachment number 1 \nPage 1 of 1
Item # 25
Commission Meeting Agenda
7/15/2014 2:00 PM
MOU Augusta Fire Dept.
Department:
Caption:Discuss a Memorandum of Understanding (MOU) between
Augusta Fire Department and Augusta Regional Airport's Fire
Department. (Requested by Commissioner Joe Jackson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 26
Commission Meeting Agenda
7/15/2014 2:00 PM
Richmond County Juvenile Court
Department:
Caption:Motion to accept Richmond County Juvenile Court - Juvenile
Justice Grant Award from the Criminal Justice Coordinating
Council (CJCC) in the amount of $295,000.00.
Background:See attachment for further details.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 27
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Commission Meeting Agenda
7/15/2014 2:00 PM
2014 - Engineering Vehicles
Department:Finance Department - Fleet Management Division
Caption:Motion to approve the replacement of 4 pickup trucks for
Augusta Engineering Department-Maintenance & Traffic
Engineering Divisions. (Approved by Finance Committee July
7, 2014)
Background:Fleet Management would like to request replacement of 4 older
pickup trucks used in the department’s daily work activities. The
designated vehicles are in need of replacement. The replaced
trucks are as follows: 9994179 is a 1999 model Ford F150 with
134,499 miles used by the tree crew, and 994247 a 2000 Ford
Ranger with 127,436 miles, 994415 a 2000 Ford F-150 and
994174 a 1999 Ford F-150 ass of traffic Engineering. Vehicle
evaluations and bid tabsheet are attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for the 8,500 and 10,000 GVW
pickup trucks: Bid 14-116 (8,500 GVW) results were as follows
for this model truck: Allan Vigil-Fayetteville = $27,063.00 each;
Allan Vigil-Morrow = $24,103.00 each; Bobby Jones Ford =
$24,848.00 each; and Thomson Motor Centre = Truck Model Not
Available NOTE: Bobby Jones Ford will meet the non-local low
bid of $24,103.00 utilizing the Local Vendor Preference
Financial Impact:Four F250 pickup trucks @ $24,103.00 each or a total of
$96,412.00. The funds will be provided by the City 2014 Capital
outlay account.
Alternatives:1. Approve the request, (2) Approve the request in part or (3)
Disapprove the request.
Recommendation:Approve the request to purchase 4 replacement F-250's and
declare the replaced vehicles surplus and available for auction.
Funds are Available Cover Memo
Item # 28
in the Following
Accounts:2014 Capital Outlay: 272-01-6440/54-22210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 28
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Attachment number 2 \nPage 1 of 1
Item # 28
Attachment number 3 \nPage 1 of 1
Item # 28
Bobby Jones Ford
3480 Wrightsboro
Road
Augusta, GA 30909
Allan Vigil Ford
Lincoln Mercury
6790 Mount Zion
Boulevard
Morrow, GA 30260
Allan Vigil Ford
Fayetteville
275 Glen Street N
Fayetteville GA
30214
Thomson Chrysler
Dodge Ram
2158 Washington Rd.
NE
Thomson, GA 30824
YES YES YES YES
117480 94460 224348 369935
YES YES YES YES
5.01 Full-Size Truck-Reg Cab $21,255.00 $19,999.00 $22,220.00 $21,947.00
5.02 Full-Size Truck-Reg Cab $23,586.00 $22,580.00 $24,715.00 $23,513.00
5.03 Full-Size Truck-Ext Cab $23,337.00 $22,092.00 $24,565.00 N/A
5.04 Full-Size Truck-Ext Cab $24,978.00 $24,592.00 $27,078.00 N/A
5.05 Full-Size Truck-Crew Cab4 $24,556.00 $23,295.00 $25,619.00 $24,278.00
5.06 Full-Size Truck-Crew Cab4 $27,096.00 $25,875.00 $28,132.00 $24,943.00
5.07 Diesel Engine, min 6.0 lite $7,088.00 $7,088.00 $8,315.00 SEE EXCEPTIONS
5.08 Heavy Duty tow package STANDARD N/A STANDARD STANDARD
5.09 Rear Seat (Extended Cab)N/A N/A N/A N/A
5.10 Pickup Box Deleted -$281.00 -$250.00 -$533.00 -$127.00
5.11 Trailer Tow Mirrors STANDARD STANDARD STANDARD SEE EXCEPTIONS
5.12 Black platform running brds $273.00 $316.00 $370.00 $560.50-693.00
5.13 Electric windows and do loc $763.00 $942.00 $1,105.00 SEE EXCEPTIONS
5.14 Roof Clearance Lights $48.00 $48.00 $55.00 $68.00
5.15 Speed Control/Tilt Steering $200.00 $200.00 $235.00 STANDARD
5.16 Skid Plate Pack (4X4 only)$85.00 $85.00 $100.00 $43.00
6.01 Fire Extinguisher $48.00 $85.00 $82.00 $81.12
6.02 Outlet Receptacle $55.00 $45.00 $39.00 $38.95
6.03 Bedliner $300.00 $325.00 $370.00 $370.00
6.04 Electric Brake Controller $196.00 $196.00 $160.00 $196.00
6.05 Service Body $4,549.00 $4,200.00 $4,100.00 $4,100.00
6.06 Service Body Bumper BH $346.00 $395.00 $395.00 $395.00
6.07 Service Body Bumper PH $280.00 $435.00 $432.00 $432.00
6.08 Spotlight $295.00 $415.00 $402.00 $402.00
6.09 Spotlights $590.00 $830.00 $804.00 $804.00
6.10 Toolbox $240.00 $300.00 $403.00 $403.00
6.11 Trailer Hitch STANDARD $45.00 $355.00 SEE EXCEPTIONS
6.12 Trailer Wiring STANDARD NO CHARGE $75.00 STANDARD
5.00 Vehicle/Options Required
6.00 Outfitter's Specialty Items
Attachment B
E-Verify Number
SAVE Form
Bid Item #14-116
8500 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Department
Bid Opening Date: Wednesday, January 15, 2014 @ 11:00 a.m.
Vendors
Page 1 of 2
Attachment number 4 \nPage 1 of 2
Item # 28
Bobby Jones Ford
3480 Wrightsboro
Road
Augusta, GA 30909
Allan Vigil Ford
Lincoln Mercury
6790 Mount Zion
Boulevard
Morrow, GA 30260
Allan Vigil Ford
Fayetteville
275 Glen Street N
Fayetteville GA
30214
Thomson Chrysler
Dodge Ram
2158 Washington Rd.
NE
Thomson, GA 30824
Bid Item #14-116
8500 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Department
Bid Opening Date: Wednesday, January 15, 2014 @ 11:00 a.m.
Vendors
6.13 Trailer Ball $10.00 $25.00 $90.00 $24.55
6.14 Pintle Hook $125.00 $155.00 $183.00 $183.00
6.15 Pipe Vise $258.00 $300.00 $294.00 $294.00
6.16 Tommy Gate Lift $2,275.00 $2,200.00 $2,076.00 $2,076.00
6.17 Window Tint, Reg Cab $90.00 $125.00 $150.00 $150.00
6.18 Window Tint, Ext Cab $105.00 $150.00 $175.00 $175.00
6.19 Window Tint, Crew Cab $125.00 $175.00 $200.00 $200.00
7.01 Backup Alarm $35.00 $75.00 $75.00 $75.00
7.02 Magnetic LED Light $355.00 $695.00 $645.00 $645.00
7.03 LED Top Mount Light $462.00 $680.00 $620.00 $620.00
2015 2015 2015 2014
FORD FORD FORD RAM
F2B
X2A
X2B
W2A
W2B F-250 F-250 $2,500.00
90 DAYS 60 TO 90 DAYS ARO 14 TO 16 WEEKS ARO 6 TO 10 WEEKS
The following venodrs submitted a statement of "No Bid":
Carl Black Chevrolet / 110 Roberts Blvd. / Kennesaw, GA 30144
7.00 Alert Warning Systems
Year
Make
Model
App Delivery Time
Page 2 of 2
Attachment number 4 \nPage 2 of 2
Item # 28
Attachment number 5 \nPage 1 of 2
Item # 28
Attachment number 5 \nPage 2 of 2
Item # 28
Attachment number 6 \nPage 1 of 4
Item # 28
Attachment number 6 \nPage 2 of 4
Item # 28
Attachment number 6 \nPage 3 of 4
Item # 28
Attachment number 6 \nPage 4 of 4
Item # 28
Attachment number 7 \nPage 1 of 1
Item # 28
Commission Meeting Agenda
7/15/2014 2:00 PM
2014 - Engineering Vehicles
Department:Finance Department - Fleet Management
Caption:Motion to approve the replacement of 3 pickup trucks for
Augusta Engineering Department. (Approved by Finance
Committee July 7, 2014)
Background:Fleet Management would like to request replacement of 3 older
pickup trucks used by their supervisors and engineer techs. The
designated vehicles are in need of replacement. The replaced
trucks are as follows: 984159 is a 1998 model Ford Ranger with
151442 miles;; 984172 is a 1998 Ford Ranger with 128,093 miles;
and 204332 is a 2004 Ford Ranger with 148,913 miles. Vehicle
evaluations and bid tabsheet results are attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for the 6,000 GVW pickup trucks:
Bid 14-115 results were as follows for this model truck: Allan
Vigil-Fayetteville = $22,639.00 each; Allan Vigil-Morrow =
$21,991.00 each; Bobby Jones Ford = $21,442.00 each; Fairway
Ford = $22,018.00 each; Langsdale Chevrolet = $26,523.00 each;
Master Buick-GMC = $32,093.00 each; and Thomson Motor
Centre = $22,142.00 each.
Financial Impact:Three(3)Ford F150 @ $21,442.00 each for a total cost of
$64,326.00. The funds will be provided by the City Capital outlay
account.
Alternatives:(1) Approve the request; (2) Approve the request in part (3) Do
not approve the request.
Recommendation:Approve the purchase of 3- F150 pickup trucks and declare the
replaced vehicles as surplus and available for auction.
Funds are Available
in the Following
Accounts:
2014 Capital Outlay 272-01-6440/54-22210
Cover Memo
Item # 29
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 29
Attachment number 1 \nPage 1 of 3
Item # 29
Attachment number 1 \nPage 2 of 3
Item # 29
Attachment number 1 \nPage 3 of 3
Item # 29
Attachment number 2 \nPage 1 of 1
Item # 29
Attachment number 3 \nPage 1 of 1
Item # 29
Attachment number 4 \nPage 1 of 5
Item # 29
Attachment number 4 \nPage 2 of 5
Item # 29
Attachment number 4 \nPage 3 of 5
Item # 29
Attachment number 4 \nPage 4 of 5
Item # 29
Attachment number 4 \nPage 5 of 5
Item # 29
Allan Vigil Ford
Lincoln Mercury
6790 Mount Zion
Boulevard
Morrow, GA 30260
Allan Vigil Ford
Fayetteville
275 Glen St North
Fayetteville GA
30214
Langdale Chevrolet
1006 W Franklin St
Sylvester GA 31791
Fairway Ford
4158 Washington
Road
Evans, GA 30809
Master Buick GMC
3710 Washington
Road
Augusta, GA 30907
Bobby Jones Ford
3480 Wrightsboro
Road
Augusta, GA 30909
Thomson Chrysler
Dodge Jeep Ram
2158 Washington
Road
Thomson GA 30824
YES YES YES YES Yes YES YES
94460 224348 523776 689847 665555 117480 369935
SAVE Form YES YES YES YES Yes YES YES
5.01 Full-Size Truck-Reg Cab2W $16,690.00 $17,074.00 $20,900.00 $17,476.00 $26,053.00 $17,072.00 $20,515.00
5.02 Full-Size Truck-Reg Cab4W $19,663.00 $20,197.00 $23,999.00 $20,336.00 $29,717.00 $19,932.00 $21,623.00
5.03 Full-Size Truck-Ext CabSW $18,800.00 $19,021.00 $23,545.00 $19,370.00 $29,559.00 $21,000.00 $20,578.00
5.04 Full-Size Truck-Ext CabSW $21,088.00 $22,009.00 $26,610.00 $22,411.00 $33,221.00 $22,023.00 $23,433.00
5.05 Full-Size Truck-Ext CabSW $19,586.00 $19,781.00 $24,480.00 $20,183.00 $30,490.00 $19,852.00 $20,026.00
5.06 Full-Size Truck-Ext Cab 4D $22,594.00 $22,769.00 $27,540.00 $23,171.00 $34,152.00 $22,784.00 $22,468.00
5.07 Full-Size Truck-Crew Cab 4 $22,993.00 $23,520.00 $27,099.00 $23,922.00 $34,538.00 $23,288.00 $22,321.00
5.08 Full-Size Truck-Crew Cab 4 $25,866.00 $26,303.00 $29,349.00 $26,705.00 $37,436.00 $26,146.00 $24,465.00
5.09 Speed Control/Tilt Steering $192.00 $225.00 STANDARD $225.00 NA $192.00 STANDARD
5.10 Skid Plate Pack (4X4 only)$137.00 $160.00 $129.00 $160.00 $150.00 $137.00 $150.00
5.11 Minimum 8 Foot Bed $375.00
Reg $278.00
Super $1,206.00 $391.00 $325.00 $375.00 $278.00 $340.00
5.12 Black platform running brds $256.00 $250.00 $601.00 $315.00 $690.00 $256.00 $560.50-$693.50
5.13 Electric windows & do locks $981.00 $950.00 $519.00 $1,150.00 NA $811.00 EXCEPTION
5.14 Trailer Tow Package $320.00 $375.00 $326.00 $350.00 $375.00 $320.00 EXCEPTION
6.01 Fire Extinguisher $85.00 $95.00 $73.00 $48.00 $48.00 $81.12
6.02 Outlet Receptacle $45.00 $225.00 $97.00 $55.00 $55.00 $38.95
6.03 Bedliner $325.00 $450.00 $400.00 $300.00 $475.00 $300.00 $370.00
6.04 Toolbox $300.00 $700.00 $331.00 $240.00 $250.00 $403.00
6.05 Trailer Hitch $365.00 $278.00 $38.00 $220.00 $475.00 $30.00 EXCEPTION
6.06 Trailer Wiring $80.00 INCLUDED INCLUDED $25.00 INCLUDED STANDARD
E-Verify Number
Attachment B
E-Verify Number
Bid Item #14-115
6000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Department
Bid Opening Date: Wednesday, November 15, 2014 @ 11:00 a.m.
Vendors
5.00 Vehicle/Options Required5.00 Vehicle/Options Required
6.00 Outfitter's Specialty Items
Page 1 of 2
Attachment number 5 \nPage 1 of 2
Item # 29
Allan Vigil Ford
Lincoln Mercury
6790 Mount Zion
Boulevard
Morrow, GA 30260
Allan Vigil Ford
Fayetteville
275 Glen St North
Fayetteville GA
30214
Langdale Chevrolet
1006 W Franklin St
Sylvester GA 31791
Fairway Ford
4158 Washington
Road
Evans, GA 30809
Master Buick GMC
3710 Washington
Road
Augusta, GA 30907
Bobby Jones Ford
3480 Wrightsboro
Road
Augusta, GA 30909
Thomson Chrysler
Dodge Jeep Ram
2158 Washington
Road
Thomson GA 30824
Bid Item #14-115
6000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Department
Bid Opening Date: Wednesday, November 15, 2014 @ 11:00 a.m.
Vendors
6.07 Trailer Ball $25.00 $24.00 $37.00 $10.00 $40.00 $10.00 $24.55
6.08 Window Tint, Reg Cab $125.00 $200.00 $144.00 $140.00 $100.00 $90.00 $140.00
6.09 Window Tint, Ext Cab $150.00 $225.00 $181.00 $145.00 $100.00 $105.00 $140.00
6.10 Window Tint, Crew Cab $175.00 $300.00 $206.00 $155.00 $100.00 $130.00 $140.00
6.11 Safety Cone Holder $80.00 $125.00 $94.00 $45.00 $45.00 $75.00
6.12 Safety Cones $80.00 $55.00 $90.00 $120.00 $60.00 $45.00
7.01 Backup Alarm $75.00 $86.00 $63.00 $35.00 $138.00 $65.00 $75.00
7.02 Magnetic LED Light $695.00 $458.00 $462.00 $355.00 $355.00 $645.00
7.03 LED Top Mount Light $680.00 $625.00 $594.00 $462.00 $462.00 $620.00
2014 2014 2014 2014 2014 2014 2014
FORD FORD CHEVROLET FORD GMC FORD RAM
F-150 F-150
CC15703
CK15703
CC15753
CK15753
CC15753
CK15753
CC15743
CK15743 F-150 SIERRA
F-1C
F-1E
X1C
X1E
W1C & W1E 1500
60 TO 90 DAYS 12 TO 14 WEEKS ARO 60 TO 70 DAYS ARO 60 TO 90 DAYS ARO 60 TO 75 DAYS ARO 6 TO 8 WEEKS
The following vendor submitted a statement of "No Bid":
Carl Black Chevrolet, 110 Roberts Blvd., Kennesaw, GA 30144
Appox Delivery Time
Year
Make
Model
7.00 Alert Warning Systems
Page 2 of 2
Attachment number 5 \nPage 2 of 2
Item # 29
Attachment number 6 \nPage 1 of 2
Item # 29
Attachment number 6 \nPage 2 of 2
Item # 29
Commission Meeting Agenda
7/15/2014 2:00 PM
2014 - Recreation -Construction F-250
Department:Fleet Management - Fleet Management
Caption:Motion to approve the replacement of 1 utility body maintenance
truck for Augusta Recreation Department-FM-Construction
Division. (Approved by Finance Committee July 7, 2014)
Background:Fleet Management would like to request replacement of 1 older
utility body maintenance truck used in the department’s daily
work activities. The designated vehicle is in dire need of
replacement.
The replaced truck is a 960514 is a 1997 model Ford F250 with
141,896 miles.
Vehicle evaluation and bid tabsheet results are attached for your
review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for the 8,500 GVW pickup trucks:
Bid 14-116 (8,500 GVW) results were as follows for this model
truck: Allan Vigil-Fayetteville = $30,985.00 each; Allan Vigil-
Morrow = $28,578.00 each; Bobby Jones Ford = $29,409.00 each;
and Thomson Motor Centre = Truck Model Not Available Bobby
Jones Ford will meet the non-local low bid of $28,578.00 utilizing
the Local Vendor Preference
Financial Impact:One (1) F250 utility body truck @ $28,578.00. The funds will be
provided by the City Capital outlay account.
Alternatives:1) Approve the request, (2) Disapprove the request.
Recommendation:Approve the purchase of 1 pickup truck and declare the replaced
vehicles as surplus and available for auction.
Cover Memo
Item # 30
Funds are Available
in the Following
Accounts:
Capital outlay for 2014 272-01-6440/54-22210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 30
Attachment number 1 \nPage 1 of 1
Item # 30
Attachment number 2 \nPage 1 of 1
Item # 30
Attachment number 3 \nPage 1 of 1
Item # 30
Bobby Jones Ford
3480 Wrightsboro
Road
Augusta, GA 30909
Allan Vigil Ford
Lincoln Mercury
6790 Mount Zion
Boulevard
Morrow, GA 30260
Allan Vigil Ford
Fayetteville
275 Glen Street N
Fayetteville GA
30214
Thomson Chrysler
Dodge Ram
2158 Washington Rd.
NE
Thomson, GA 30824
YES YES YES YES
117480 94460 224348 369935
YES YES YES YES
5.01 Full-Size Truck-Reg Cab $21,255.00 $19,999.00 $22,220.00 $21,947.00
5.02 Full-Size Truck-Reg Cab $23,586.00 $22,580.00 $24,715.00 $23,513.00
5.03 Full-Size Truck-Ext Cab $23,337.00 $22,092.00 $24,565.00 N/A
5.04 Full-Size Truck-Ext Cab $24,978.00 $24,592.00 $27,078.00 N/A
5.05 Full-Size Truck-Crew Cab4 $24,556.00 $23,295.00 $25,619.00 $24,278.00
5.06 Full-Size Truck-Crew Cab4 $27,096.00 $25,875.00 $28,132.00 $24,943.00
5.07 Diesel Engine, min 6.0 lite $7,088.00 $7,088.00 $8,315.00 SEE EXCEPTIONS
5.08 Heavy Duty tow package STANDARD N/A STANDARD STANDARD
5.09 Rear Seat (Extended Cab)N/A N/A N/A N/A
5.10 Pickup Box Deleted -$281.00 -$250.00 -$533.00 -$127.00
5.11 Trailer Tow Mirrors STANDARD STANDARD STANDARD SEE EXCEPTIONS
5.12 Black platform running brds $273.00 $316.00 $370.00 $560.50-693.00
5.13 Electric windows and do loc $763.00 $942.00 $1,105.00 SEE EXCEPTIONS
5.14 Roof Clearance Lights $48.00 $48.00 $55.00 $68.00
5.15 Speed Control/Tilt Steering $200.00 $200.00 $235.00 STANDARD
5.16 Skid Plate Pack (4X4 only)$85.00 $85.00 $100.00 $43.00
6.01 Fire Extinguisher $48.00 $85.00 $82.00 $81.12
6.02 Outlet Receptacle $55.00 $45.00 $39.00 $38.95
6.03 Bedliner $300.00 $325.00 $370.00 $370.00
6.04 Electric Brake Controller $196.00 $196.00 $160.00 $196.00
6.05 Service Body $4,549.00 $4,200.00 $4,100.00 $4,100.00
6.06 Service Body Bumper BH $346.00 $395.00 $395.00 $395.00
6.07 Service Body Bumper PH $280.00 $435.00 $432.00 $432.00
6.08 Spotlight $295.00 $415.00 $402.00 $402.00
6.09 Spotlights $590.00 $830.00 $804.00 $804.00
6.10 Toolbox $240.00 $300.00 $403.00 $403.00
6.11 Trailer Hitch STANDARD $45.00 $355.00 SEE EXCEPTIONS
6.12 Trailer Wiring STANDARD NO CHARGE $75.00 STANDARD
6.13 Trailer Ball $10.00 $25.00 $90.00 $24.55
5.00 Vehicle/Options Required
6.00 Outfitter's Specialty Items
Attachment B
E-Verify Number
SAVE Form
Bid Item #14-116
8500 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Department
Bid Opening Date: Wednesday, January 15, 2014 @ 11:00 a.m.
Vendors
Page 1 of 2
Attachment number 4 \nPage 1 of 2
Item # 30
Bobby Jones Ford
3480 Wrightsboro
Road
Augusta, GA 30909
Allan Vigil Ford
Lincoln Mercury
6790 Mount Zion
Boulevard
Morrow, GA 30260
Allan Vigil Ford
Fayetteville
275 Glen Street N
Fayetteville GA
30214
Thomson Chrysler
Dodge Ram
2158 Washington Rd.
NE
Thomson, GA 30824
Bid Item #14-116
8500 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Department
Bid Opening Date: Wednesday, January 15, 2014 @ 11:00 a.m.
Vendors
6.14 Pintle Hook $125.00 $155.00 $183.00 $183.00
6.15 Pipe Vise $258.00 $300.00 $294.00 $294.00
6.16 Tommy Gate Lift $2,275.00 $2,200.00 $2,076.00 $2,076.00
6.17 Window Tint, Reg Cab $90.00 $125.00 $150.00 $150.00
6.18 Window Tint, Ext Cab $105.00 $150.00 $175.00 $175.00
6.19 Window Tint, Crew Cab $125.00 $175.00 $200.00 $200.00
7.01 Backup Alarm $35.00 $75.00 $75.00 $75.00
7.02 Magnetic LED Light $355.00 $695.00 $645.00 $645.00
7.03 LED Top Mount Light $462.00 $680.00 $620.00 $620.00
2015 2015 2015 2014
FORD FORD FORD RAM
F2B
X2A
X2B
W2A
W2B F-250 F-250 $2,500.00
90 DAYS 60 TO 90 DAYS ARO 14 TO 16 WEEKS ARO 6 TO 10 WEEKS
The following venodrs submitted a statement of "No Bid":
Carl Black Chevrolet / 110 Roberts Blvd. / Kennesaw, GA 30144
7.00 Alert Warning Systems
Year
Make
Model
App Delivery Time
Page 2 of 2
Attachment number 4 \nPage 2 of 2
Item # 30
Attachment number 5 \nPage 1 of 2
Item # 30
Attachment number 5 \nPage 2 of 2
Item # 30
Attachment number 6 \nPage 1 of 4
Item # 30
Attachment number 6 \nPage 2 of 4
Item # 30
Attachment number 6 \nPage 3 of 4
Item # 30
Attachment number 6 \nPage 4 of 4
Item # 30
Attachment number 7 \nPage 1 of 1
Item # 30
Commission Meeting Agenda
7/15/2014 2:00 PM
2014 - Utilities - Maintenance Loader
Department:Finance Department - Fleet Management
Caption:Motion to approve the purchase of one tracked skid steer loader
for Augusta Utilities Department – Facilities Maintenance
Division.(Approved by Finance Committee July 7, 2014)
Background:The Augusta Utilities Department-Facilities Maintenance Division
would like to request the acquisition of one tracked skid steer
loader to facilitate the many maintenance projects required daily
for this division. The new unit with its diverse attachments will
be extremely beneficial as a crucial part of the many ongoing
repair projects required throughout the numerous facilities of
Utilities Department. In the department’s ongoing attempt to meet
the various job demands of the department, the new loader will
help significantly. Please see the attached tab sheet.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star electronic bid
system which offers nationwide bid coverage. The Procurement
Department received quotes back from four vendors with the
following results: (Bid 14-170): (1) Border Equipment Co. = Did
not meet required specifications; (2) Flint Equipment Co. =
$58,570.00; (3) J & B Tractor Co. = $52,512.00; (4) Bobcat of
Augusta. = $43,665.00
Financial Impact:The skid steer loader will be purchased through the use of Georgia
Municipal Association Lease program for three annual payments
of $14,555 each.
Alternatives:(1) Approve the request; (2) Disapprove the request.
Recommendation:Approve the request to purchase one skid steer loader from Bobcat
Equipment of Augusta, Georgia.
Funds are Available
in the Following GMA Lease Program: 631-00-0000/11.19114 Cover Memo
Item # 31
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 31
Attachment number 1 \nPage 1 of 1
Item # 31
Invitation to Bid
Sealed bids will be received at this office on Friday, June 6, 2014 @ 11:00 a.m. for furnishing:
Bid Item 14-170 Skid Steer Loader for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 23,
2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle May 1, 8, 15, 22, 2014
Metro Courier May 7, 2014
Revised: 3/7/2013
Attachment number 2 \nPage 1 of 1
Item # 31
Vendors
Bobcat of Augusta
2803 Wylds Road
Augusta, GA 30909
G J & L DBA
Border Equipment
2804 Wylds Road
Augusta, GA 30909
J & B Tractor Co
3585 Mike Padgett
Highway
Augusta, GA 30906
Flint Equipment Co.,
1900 William Few
Parkway,
Grovetown, GA 30813
Attachment B YES YES YES YES
E-Verify
Number 267745 705362 515905 344722
SAVE Form YES YES YES YES
Model T630 TR270 SVLT5HWC 326E
Bid Price $43,665.64 $43,232.65 $52,512.00 $58,570.00
Proposed
Delivery
Schedule
60 TO 90 days 30 to 60 days 45 to 60 days 3 to 4 weeks ARO
Bid Item #14-170
Skid Steer Loader
for the Augusta, GA - Fleet Management Department
Bid Opening Date: Friday, June 6, 2014 @ 11:00 a.m.
JOHN DEERMakeCASE
2014 Tracked Skid Steer Loader:
KUBOTABOBCAT
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 31
Attachment number 4 \nPage 1 of 3
Item # 31
Attachment number 4 \nPage 2 of 3
Item # 31
Attachment number 4 \nPage 3 of 3
Item # 31
Attachment number 5 \nPage 1 of 2
Item # 31
Attachment number 5 \nPage 2 of 2
Item # 31
Commission Meeting Agenda
7/15/2014 2:00 PM
2014 - Utilities Backhoe/Loader
Department:Finance Department - Fleet Management
Caption:Motion to approve the purchase of one (1) small backhoe/loader
for the Utilities Department Construction & Maintenance Division
(Approved by Finance Committee July 7, 2014).
Background:The Augusta Utilities Department-Construction & Maintenance
Division, requests the purchase of a small backhoe/loader to
facilitate projects located in tight or small areas where a full-sized
backhoe cannot access. The division currently does not have a unit
of this size, therefore this purchase will not only enhance their
equipment fleet, but also allow them to more efficiently complete
jobs of this nature.
Analysis:The Procurement Department published a competitive bid using
the Demand Star electronic bid system with the following results:
Bid 14-163; J & B Tractor Co. = $42,518.00; Border Equipment
Co. = Bid Pricing Incomplete. The bid results are attached for
review.
Financial Impact:The proposed small backhoe/loader will be purchased for
$42,518.00 through the use of the Georgia Municipal Association
lease account program with three annual payments of $14,839.33.
Alternatives:1, Approve the request 2. Do not approve the request.
Recommendation:Approve the purchase of 1 small backhoe/loader
Funds are Available
in the Following
Accounts:
GMA Lease program: 631-00-0000/11-19114
REVIEWED AND APPROVED BY:
Cover Memo
Item # 32
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 32
Attachment number 1 \nPage 1 of 1
Item # 32
Invitation to Bid
Sealed bids will be received at this office on Friday, May 23, 2014 @ 11:00 a.m. for furnishing:
Bid Item 14-163 Small Backhoe Loader for Fleet Management
Bid Item 14-164 Police Motorcycle for Fleet Management
Bid Item 14-165 Amphibious All-Terrain Vehicle for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 15,
2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle April 24, May 1, 8, 15, 2014
Metro Courier April 30, 2014
Revised: 3/7/2013
Attachment number 2 \nPage 1 of 1
Item # 32
Vendors
G J & L DBA
Border Equipment
2804 Wylds Road
Augusta, GA 30909
J & B Tractor Co
3585 Mike Padgett
Hwy
Augusta, GA 30906
Attachment B Yes Yes
E-Verify Number 705362 515905
SAVE Form Yes Yes
Year 2014 2014
Model
4052R Tractor/
H180 Loader/ 485A
backhoe
L45
Bid Price $26,883.00 $41,721.00
Proposed Delivery
Schedule 30 Days 30 to 45 Days
9.01 Hydraulic Thumb $1,000.00 $3,821.00
9.02 12" B/H Bucket w/Teeth $7,836.75 $797.00
9.03 18" B/H Bucket w/Teeth $585.20 $885.00
9.04 36" B/H Bucket w/Teeth $1,000.00 $1,331.00
9.05 72" Loader bucket $4,484.25 $1,072.00
9.06 48" Heavy Duty Pallet Forks $512.00
The following vendors did not respond:
ASC Construction Equipment / 2303 Airport Blvd / Cayce, SC 29033
Tractor & Equipment / 3809 Mike Padgett Hwy / Augusta, GA 30906
Hertz Equipment / 2017 Rawley Road / Augusta, GA 30906
Low Country Machines / 1008 East Highway 80 / Pooler, GA 31322
Vermeer Savannah / 411-B Telfair Rd / Savannah, GA 31415
Make John Deere
Bid Item #14-163
Small Backhoe Loader
for the Augusta, GA - Fleet
Management Department
Bid Opening Date: Friday, May 23,
2014 @ 11:00 a.m.
9.00 Optional Delivery Schedule (Price Individually)
Kubota
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 32
Attachment number 4 \nPage 1 of 2
Item # 32
Attachment number 4 \nPage 2 of 2
Item # 32
Attachment number 5 \nPage 1 of 3
Item # 32
Attachment number 5 \nPage 2 of 3
Item # 32
Attachment number 5 \nPage 3 of 3
Item # 32
Commission Meeting Agenda
7/15/2014 2:00 PM
2014 - Utilities Fort Gordon 350s
Department:Finance Department - Fleet Management Division
Caption:Motion to approve the purchase of 2 F-350 utility body
maintenance trucks for Augusta Utilities Department-Fort Gordon
Division. (Approved by Finance Committee July 7, 2014)
Background:Fleet Management would like to request the purchase of 2 utility
body maintenance trucks to be used by new work crews. The new
vehicles will be used to augment the additional crews required to
maintain the Fort Gordon water and sewer systems. Vehicle bid
tabsheet results are attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for the 10,000 GVW pickup trucks:
Bid 14-118 results were as follows for this model truck: Allan
Vigil-Fayetteville = $42,208.00 each; Allan Vigil-Morrow =
$40,508.00 each; Bobby Jones Ford = $40,156.00 each; Fairway
Ford = $42,204.00 each; and Thomson Motor Centre = This
Model Not Available.
Financial Impact:Two (2) Ford F350 utility body maintenance trucks @ $40,158.00
each for a total cost of $80,316.00. The department will purchase
the vehicles through the Georgia Municipal Association Lease
Program for 3 annual payments of $26,772.00 each.
Alternatives:(1) Approve the request; (2) Do not approve the request.
Recommendation:Approve the purchase of 2 - F350 utility body maintenance trucks.
Funds are Available
in the Following
Accounts:
Utility Department will utilize the GMA lease program 631-00-
0000/11-19114
REVIEWED AND APPROVED BY:Cover Memo
Item # 33
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 33
Attachment number 1 \nPage 1 of 1
Item # 33
Invitation to Bid
Sealed bids will be received at this office on Wednesday, January 22, 2014 @ 11:00 a.m. for furnishing:
Bid Item 14-117 17,500 GVW Series Pickup Truck for Fleet Management
Bid Item 14-118 10,000 GVW Series Pickup Truck for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, January
10, 2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle December 19, 26, 2013 and January 2, 9, 2014
Metro Courier December 25, 2013
Revised: 3/7/2013
Attachment number 2 \nPage 1 of 1
Item # 33
Attachment number 3 \nPage 1 of 3
Item # 33
Attachment number 3 \nPage 2 of 3
Item # 33
Attachment number 3 \nPage 3 of 3
Item # 33
Attachment number 4 \nPage 1 of 3
Item # 33
Attachment number 4 \nPage 2 of 3
Item # 33
Attachment number 4 \nPage 3 of 3
Item # 33
Vendors
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Fairway Ford
4333 Washington Rd
Evans, GA 30809
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Allan Virgil Ford
275 Glynn St N
Fayetteville, GA
30214
Thomson Chrysler
Dodge Jeep Ram
2158 Washington Road
Thomson, GA 30824
Attachment B YES YES YES YES YES
E-Verify Number 117480 689847 94460 224348 369935
SAVE Form YES YES YES YES YES
5.01 Fullsize Truck, Rg Cab $28,796.00 $30,698.00 $28,225.00 $30,243.00 $33,840.00
5.02 Fullsize Truck, Rg Cab $30,012.00 $32,114.00 $29,441.00 $31,659.00 $34,168.00
5.03 Fullsize Truck, R 8FT $31,232.00 $33,134.00 $30,661.00 $32,679.00 $36,740.00
5.04 Fullsize Truck, R 8FT $32,444.00 $34,546.00 $31,873.00 $34,091.00 $37,068.00
5.05 Fullsize Truck, Ext C $31,084.00 $32,986.00 $30,513.00 $32,531.00 N/A
5.06 Fullsize Truck, Ext C $32,100.00 $34,202.00 $31,529.00 $33,747.00 N/A
5.07 Fullsize Truck Ext C $33,627.00 $35,422.00 $32,949.00 $34,967.00 N/A
5.08 Fullsize Truck , Ext C $34,639.00 $36,634.00 $33,961.00 $36,179.00 N/A
5.09 Fullsize Truck, Crew $32,302.00 $34,404.00 $31,731.00 $33,949.00 $32,450.00
5.10 Fullsize Truck, Crew $33,314.00 $35,416.00 $32,743.00 $34,961.00 $33,278.00
5.11 Fullsize Truck, Crew $34,845.00 $36,840.00 $34,167.00 $36,385.00 $37,907.00
5.12 Fullsize Truck, Crew $35,857.00 $37,852.00 $35,179.00 $37,397.00 $38,235.00
5.13 Min 6.2L Gas Engine -$6,976.00 STANDARD -$6,500.00 -$8,480.00 EXCEPTION NOTED
5.14 Heavy Duty Tow Pkge STANDARD $425.00 N/A N/A $395.00
5.15 Heavy Duty Suspen
Package front and rear
Stabilizer
$137.00 $125.00 $107.00 $125.00 STANDARD
5.16 Rear Seat deleted N/A N/A N/A N/A N/A
5.17 Pickup Box deleted -$258.00 -$281.00 -$225.00 $625.00 N/A
5.18 Trailer Tow Mirrors STANDARD STANDARD STANDARD STANDARD STANDARD
5.19 Roof Clearance Lights $48.00 $55.00 $48.00 $55.00 STANDARD
5.20 Speed Con/Tilt Steer $200.00 $595.00 $200.00 $235.00 STANDARD
5.21 Skid Plate Pkg (4X4)$85.00 $125.00 $85.00 $185.00 $50.00
5.22 Power Take-Off Provis $239.00 $280.00 $239.00 $280.00 $295.00
5.23 Black Platform Run Bd $273.00 $495.00 $316.00 $370.00 $594 - $734
5.00 Vehicle/Options Required
Bid #14-118
10,000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Management
Bid Opening Date: Wednesday, January 22, 2014 @ 11:00 a.m.
Page 1 of 3
Attachment number 5 \nPage 1 of 3
Item # 33
Vendors
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Fairway Ford
4333 Washington Rd
Evans, GA 30809
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Allan Virgil Ford
275 Glynn St N
Fayetteville, GA
30214
Thomson Chrysler
Dodge Jeep Ram
2158 Washington Road
Thomson, GA 30824
Bid #14-118
10,000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Management
Bid Opening Date: Wednesday, January 22, 2014 @ 11:00 a.m.
5.24 Electric Win & Dor Lck $763.00 $1,190.00 $942.00 $1,105.00 EXCEPTION NOTED
5.25 All veh keyed diff 3 ste $19.85 $75.00 $25.00 $100.00 STANDARD
6.01 Fire Extinguisher $49.00 $48.00 $85.00 $81.12 $82.00
6.02 Outlet receptacle $55.00 $55.00 $40.00 $38.95 $39.00
6.03 Bedliner $300.00 $300.00 $375.00 $370.00 $370.00
6.04 Electric brake contro $230.00 $125.00 $205.00 $160.00 $160.00
6.05 Service body $4,549.00 $4,549.00 $5,150.00 $5,102.75 $5,103.00
6.06 Service body-dual $5,195.00 $5,195.00 $4,890.00 $4,840.00 $4,840.00
6.07 Crane service body $7,100.00 $7,100.00 $7,582.00 $7,542.00 $7,542.00
6.08 Service crane $8,700.00 $8,700.00 $9,791.00 $9,721.00 $9,721.00
6.09 J-hook railing $220.00 $220.00 $190.00 $180.00 $180.00
6.10 Panel top-60 inch $3,400.00 $3,400.00 $4,275.00 $4,226.00 $4,226.00
6.11 Panel Top-72 inch $3,950.00 $3,950.00 $4,830.00 $4,700.00 $4,700.00
6.12 Service body bump SR $346.00 $346.00 $425.00 $426.00 $426.00
6.13 Service body bump D $413.00 $413.00 $525.00 $514.00 $514.00
6.14 Service body bump, S $276.00 $276.00 $415.00 $410.00 $410.00
6.15 Service body bump, D $343.00 $343.00 $515.00 $500.00 $500.00
6.16 Flatbed Body $3,000.00 $3,000.00 $2,625.00 $2,600.00 $2,600.00
6.17 Tool box $500.00 $500.00 $360.00 $347.00 $347.00
6.18 Spotlight $295.00 $295.00 $415.00 $402.00 $402.00
6.19 Spotlights $590.00 $590.00 $825.00 $804.00 $804.00
6.20 Toolbox $240.00 $240.00 $415.00 $403.00 $403.00
6.21 Trailer hitch $250.00 $250.00 $360.00 $355.00 $355.00
6.22 Trailer Wiring $35.00 $35.00 $80.00 $75.00 STANDARD
6.23 Trailer Ball $10.00 $10.00 $95.00 $90.00 $90.00
6.00 Outfitter's Speciality Items
Page 2 of 3
Attachment number 5 \nPage 2 of 3
Item # 33
Vendors
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Fairway Ford
4333 Washington Rd
Evans, GA 30809
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Allan Virgil Ford
275 Glynn St N
Fayetteville, GA
30214
Thomson Chrysler
Dodge Jeep Ram
2158 Washington Road
Thomson, GA 30824
Bid #14-118
10,000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Management
Bid Opening Date: Wednesday, January 22, 2014 @ 11:00 a.m.
6.24 Pintle Hook $100.00 $100.00 $55.00 $50.56 $51.00
6.25 Pintle Hook-Dual $125.00 $125.00 $190.00 $183.00 $183.00
6.26 Tommy Lift Gate $2,250.00 $2,250.00 $2,096.00 $2,076.00 $2,076.00
6.27 Pipe Vise $2,580.00 $258.00 $305.00 $294.00 $294.00
6.28 Spot mirrors STANDARD $40.00 $2.00 $1.76 $2.00
6.29 Window tint, reg cab $95.00 $140.00 $165.00 $150.00 $140.00
6.30 Window tint, ext cab $125.00 $145.00 $189.00 $175.00 $140.00
6.31 Window tint, cre cab $150.00 $155.00 $210.00 $200.00 $140.00
6.32 Safety Cone Holder $45.00 $45.00 $17.00 $16.75 $17.00
6.33 Safety Cones $60.00 $120.00 $59.00 $56.78 $57.00
7.01 Backup alarm $35.00 $35.00 $80.00 $75.00 $75.00
7.02 Magnetic LED light $355.00 $355.00 $660.00 $645.00 $645.00
7.03 Cab Mount Light $462.00 $462.00 $675.00 $660.00 $660.00
7.04 Traffic advisor light br $605.00 $605.00 $760.00 $746.74 $747.00
7.05 Traffic advisor light br $1,210.00 $1,210.00 $1,515.00 $1,493.48 $1,494.00
Year 2015 2015 2015 2015 2014
Make FORD FORD FORD FORD RAM
Model F-350 F-350 F-350 F-350 3500
Delivery Date 60 TO 90 DAYS
AFTER 3/15/14 30 TO 120 DAYS NONE LISTED 18 TO 22 WEEKS 10 TO 12 WEEKS
7.00 Alert Warning Systems
Page 3 of 3
Attachment number 5 \nPage 3 of 3
Item # 33
Commission Meeting Agenda
7/15/2014 2:00 PM
Approve 2015 Budget Calendar
Department:Finance
Caption:Motion to approve 2015 Budget Calendar for approval. (Approved
by Finance Committee July 7, 2014)
Background:The Budget Calendar establishes tentative dates for the completion of
the various stages of 2015 budget preparation and adoption process.
The calendar is presented for approval consistent with the legal
requirements in accordance with OCGA 36-81-5. The budget
calendar, as planned, will facilitate developing, reviewing, and
deliberations by the legislative body, input from the citizens of
Augusta-Richmond County and adoption of FY2015 budget on a
timely basis. The budget will also be adopted prior to fiscal year
2015.
Analysis:
Financial Impact:N/A
Alternatives:Revise dates
Recommendation:Approve Budget Calendar for FY2015 as indicated on the attached
document.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 34
AUGUSTA, GEORGIA
2015 BUDGET PLAIG CALEDAR
______________________________________________________________________________
JULY 2014
July 17, 2014 Distribution of Budget Calendar and Instructions during department head meeting.
July 21, 2014 Departments with IFAS access may start entering in Budget Item Detail.
July 28, 2014 Finance Committee approves FY2015 Budget Calendar.
AUGUST 2014
August 4, 2014 Departmental Budgets due to Finance (for departments without access to IFAS
system). Budget analysts begin review of proposed budgets for budget hearings.
August 5, 2014 Commission approves FY 2015 Budget Calendar.
August 11, 2014 Deadline for IFAS users entering budgets into Budget Item Detail module.
August 15, 2014 Deadline for ALL submission of budget documents to Finance department.
SEPTEMBER 2014
Sept. 3-12, 2014 Budget Hearings with Departments (call if desired). Budget hearings will be led
by the Finance Department with a report of new programs and personnel submitted
to the Administrator. Administrator will be aware of all budget hearings; however
his attendance will not be mandatory. A representative of the administrator’s office
will be in all hearings.
September 30, 2014 Budget summary presented to Administrator by Finance Department.
OCTOBER 2014
October 14, 2014 FY 2015 Proposed Budget presented to Augusta-Richmond County Commission by
the Administrator.
October 28, 2014 Publish Public Hearing Notice in newspaper. (One week before meeting)
OVEMBER 2014
November 4, 2014 PUBLIC TOW MEETIG / COMMISSIO MEETIG
Public Hearing of 2015 Budget.
November 11, 2014 Publish Notice of Budget Adoption in newspaper. (One week before meeting)
November 18, 2014 Adoption of the FY 2015 Budget by the Augusta-Richmond County
Commission
JAUARY 2015
January 1, 2015 Effective date for the Fiscal year 2015 Budget.
Attachment number 1 \nPage 1 of 1
Item # 34
Commission Meeting Agenda
7/15/2014 2:00 PM
2014 - Fleet Management Vehicle
Department:Finance Department - Fleet Management
Caption:Motion to approve the replacement of 1 automobile for the
Augusta Fleet Management Division. (No recommendation from
Finance Committee July 7, 2014)
Background:Fleet Management would like to request the replacement of 1
automobile used for training transportation. The automobile will
be used as a pool car for the various departments with the priority
to out of town trips. The replaced vehicle is 994264 is a 2000
model Crown Victoria with 124,216 miles. It has a high
maintenance profile and is a liability for out of town trips.
Analysis:: Fleet Management has requested that the 1 mid-sized automobile
be purchased through the Georgia State Wide Contract bid system,
assuring the best pricing for the units, The state contract vendor is
Hardy Fleet Group of Dallas, Georgia, and the SWC # is 99999-
SPD-ES40199373-005. The state contract price is $18,786.00
each. Price verification and other essential documentation attached
for your review
Financial Impact:1- Chevrolet Impala @ $18,786.00. The funds will be provided by
the City Capital outlay account for 2014.
Alternatives:(1) Approve the request; (2) Do not approve the request.
Recommendation:Approve the purchase 1 Chevrolet Impala automobile and declare
the replaced vehicle as surplus and available for auction
Funds are Available
in the Following
Accounts:
Capital Outlay for 2014 - 272-01-6440/54-22110
REVIEWED AND APPROVED BY:Cover Memo
Item # 35
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 35
Attachment number 1 \nPage 1 of 1
Item # 35
Attachment number 2 \nPage 1 of 5
Item # 35
Attachment number 2 \nPage 2 of 5
Item # 35
Attachment number 2 \nPage 3 of 5
Item # 35
Attachment number 2 \nPage 4 of 5
Item # 35
Attachment number 2 \nPage 5 of 5
Item # 35
Commission Meeting Agenda
7/15/2014 2:00 PM
Acquisition of a portion of the property for right of way and permanent construction and maintenance
easement to Richmond County, Georgia from the Estate of Thomas James Williams and Lula Williams-
2502 Railroad Ave.
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way and permanent construction and
maintenance easement (Parcel 227-0-041-01-0) 2502 Railroad
Avenue. (Approved by Engineering Services Committee July
7, 2014)
Background:Due to one of the owners being deceased, the City seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 4,377.40 square feet of
right of way and 4,241.19 square feet of permanent construction
and maintenance easement. T he appraised value is $4,250.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 36
Administrator.
Clerk of Commission
Cover Memo
Item # 36
Attachment number 1 \nPage 1 of 1
Item # 36
Commission Meeting Agenda
7/15/2014 2:00 PM
Acquisition of a portion of the property for right of way and permanent easement to Richmond County,
Georgia from Harrell S. Tiller- 4667 Windsor Spring Rd.
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way and permanent easement (Parcel 209-0-
062-03-0) 4667 Windsor Spring Road. (Approved by
Engineering Services Committee July 7, 2014)
Background:The City has been unsuccessful in reaching an agreement with the
property owner and therefore seeks to acquire title through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject
property. The required property consists of 1,378.26 square feet of
right of way and 3,204.55 square feet of permanent easement. The
appraised value is $1,100.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 37
Clerk of Commission
Cover Memo
Item # 37
Attachment number 1 \nPage 1 of 1
Item # 37
Commission Meeting Agenda
7/15/2014 2:00 PM
Acquisition of a portion of the property for right of way and permanent easement to Richmond County,
Georgia from Scott Glover, deceased - 4721 Windsor Spring Rd
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way and permanent easement (Parcel 209-0-005-
00-0) 4721 Windsor Spring Road. (Approved by Engineering
Services Committee July 7, 2014)
Background:The City has been unable to locate the property owner and t herefore
seeks to acquire title through condemnation. In order to proceed and
avoid further project delays, it is necessary to condemn a portion of
subject property. The required property consists of 3,179.28 square
feet of right of way and 758.98 square feet of permanent easement.
The appraised value is $1,650.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 38
Attachment number 1 \nPage 1 of 1
Item # 38
Commission Meeting Agenda
7/15/2014 2:00 PM
Acquisition of a portion of the property for right of way and permanent easement to Richmond County,
Georgia from Sherry Bailey 4648 Windsor Spring Rd.
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way and permanent easement (Parcel 209-0-048-
00-0) 4648 Windsor Spring Road. (Approved by Engineering
Services Committee July 7, 2014)
Background:The City has been unable to locate the property owner and t herefore
seeks to acquire title through condemnation. In order to proceed and
avoid further project delays, it is necessary to condemn a portion of
subject property. The required property consists of 770.98 square
feet of right of way and 437.86 square feet of permanent easement.
The appraised value is $500.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 39
Attachment number 1 \nPage 1 of 1
Item # 39
Commission Meeting Agenda
7/15/2014 2:00 PM
Acquisition of a portion of the property for right of way and permanent easement, to Richmond County,
Georgia from the Estate of Pauline Tiller a/k/a Pauline Madeback Tiller -4695 Windsor Spring Rd.
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way and permanent easement (Parcel 209-0-
002-02-0) 4695 Windsor Spring Road. (Approved by
Engineering Services Committee July 7, 2014)
Background:The City has been unsuccessful in reaching an agreement with the
Executor of the Estate of Pauline Tiller and t herefore seeks to
acquire title through condemnation. In order to proceed and avoid
further project delays, it is necessary to condemn a portion of
subject property. The required property consists of 1,996.47
square feet of right of way and 7,389.34 square feet of permanent
easement. The appraised value is $700.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 40
Clerk of Commission
Cover Memo
Item # 40
Attachment number 1 \nPage 1 of 1
Item # 40
Commission Meeting Agenda
7/15/2014 2:00 PM
Acquisition of a portion of the property for right of way, permanent easement, and two temporary
driveway easements to Richmond County, Georgia from Willie Mae Jones, deceased Sallie H. Lovett,
deceased, Alchester Jones, deceased, Lillie J. Settles, Gener
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way, permanent easement, and two temporary
driveway easements (Parcel 227-0-028-00-0) 2502 Horseshoe
Drive. (Approved by Engineering Services Committee July 7,
2014)
Background:Due to deceased owners, the City seeks to acquire title through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject property.
The required property consists of 1,734.32 square feet of right of
way, 1,158.64 square feet of permanent easement, and two
temporary driveway easements. The appraised value is $2,250.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 41
Administrator.
Clerk of Commission
Cover Memo
Item # 41
Attachment number 1 \nPage 1 of 1
Item # 41
Commission Meeting Agenda
7/15/2014 2:00 PM
Acquisition of a portion of the property for right of way, permanent easement, temporary encroachment
easement, and two driveway easements to Richmond County, Georgia from the Estate of Pauline Tiller
a/k/a Pauline Madeback Tiller- 4741 Windsor Spring Rd.
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way, permanent easement, temporary
encroachment easement, and two driveway easements (Parcel
209-0-002-02-0) 4741 Windsor Spring Road. (Approved by
Engineering Services Committee July 7, 2014)
Background:The City has been unsuccessful in reaching an agreement with the
Executor of the Estate of Pauline Tiller and therefore seeks to
acquire title through condemnation. In order to proceed and avoid
further project delays, it is necessary to condemn a portion of
subject property. The required property consists of 51,094.66
square feet of right of way, 16,304.00 square feet of permanent
easement, 16,722.42 square feet of temporary encroachment
easement, and two driveway easements. The appraised value is
$7,000.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:Cover Memo
Item # 42
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 42
Attachment number 1 \nPage 1 of 1
Item # 42
Commission Meeting Agenda
7/15/2014 2:00 PM
Acquisition of Permanent Contruction & Maintenance Easement- Brown
Department:Law
Caption:Motion to authorize condemnation to acquire permanent
construction and maintenance easement (Parcel 040-0-071-00-0)
3802 Wrightsboro Road. (Approved by Engineering Services
Committee July 7, 2014)
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 779 square feet of
permanent construction and maintenance easement. The appraised
value is $584.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 511043490-5212120 J/L 81100050-5212120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 43
Attachment number 1 \nPage 1 of 1
Item # 43
Commission Meeting Agenda
7/15/2014 2:00 PM
Acquisition of Permanent Contruction & Maintenance Easement- Ward
Department:Law
Caption:Motion to authorize condemnation to acquire permanent
construction and maintenance easement (Parcel 040-0-003-00-0)
3801 Wrightsboro Road. (Approved by Engineering Services
Committee July 7, 2014)
Background:The City cannot determine clear title due to a deceased
owner. Therefore the City seeks to acquire title through
condemnation. In order to proceed and avoid further project delays,
it is necessary to condemn a portion of subject property. The required
property consists of 1,116 square feet of permanent construction and
maintenance easement. The appraised value is $837.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 511043490-5212120 J/L 81100050-5212120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 44
Attachment number 1 \nPage 1 of 1
Item # 44
Commission Meeting Agenda
7/15/2014 2:00 PM
Acquisition of Portion of Property -First Ebenezer Baptist Church
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property in fee simple and permanent construction and
maintenance easement (Parcel 209-0-014-00-0) Project Parcel 41,
4754 Windsor Spring Road. (Approved by Engineering Services
Committee July 7, 2014)
Background:The City cannot determine clear title. Therefore the City seeks to
acquire title through condemnation. In order to proceed and avoid
further project delays, it is necessary to condemn a portion of
subject property. The required property consists of 1,331.88
square feet in fee and 1,723.78 square feet of permanent
construction and maintenance easement. The appraised value is
$4,160.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 45
Clerk of Commission
Cover Memo
Item # 45
AGENDA ITEM ______________
EDITION ______________
DATE: March 5, 2014
TO: The Honorable Deke Copenhaver, Mayor
Members of the Augusta Commission/Members of the Engineering Services
Committee
FROM: Daniel W. Hamilton and Andrew MacKenzie, General Counsel
SUBJECT: Acquisition of a portion of the property in fee simple and permanent construction
and maintenance easement to Richmond County, Georgia from First Ebenezer
Baptist Church.
CAPTION: Motion to authorize condemnation to acquire title of a portion of
property in fee simple and permanent construction and
maintenance easement (Parcel 209-0-014-00-0) Project Parcel
41, 4754 Windsor Spring Road.
BACKGROUND: The City cannot determine clear title. Therefore the City seeks to
acquire title through condemnation. In order to proceed and avoid
further project delays, it is necessary to condemn a portion of
subject property. The required property consists of 1,331.88
square feet in fee and 1,723.78 square feet of permanent
construction and maintenance easement. The appraised value is
$4,160.00.
ANALYSIS: Condemnation is necessary in order to acquire the required
property.
FINANCIAL IMPACT: The necessary costs will be covered under the project budget.
ALTERNATIVES: Deny condemnation.
RECOMMENDATION: Approve condemnation.
AGENDA DATE: March 24, 2014
DEPARTMENT FUNDS ARE AVAILABLE IN THE
DIRECTOR:_________________________ FOLLOWING ACCOUNTS:
G/L 323041110-52.12122
ADMINISTRATOR:____________________ J/L 299823786-52.12122
FINANCE:__________________________
Attachment number 1 \nPage 1 of 1
Item # 45
Commission Meeting Agenda
7/15/2014 2:00 PM
Acquisition of Portion of the Property for Right-of-Way - Toliver
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way, permanent easement and one temporary
driveway easement (Parcel 193-0-016-00-0) 4625 Windsor Spring
Road. (Approved by Engineering Services Committee July 7,
2014)
Background:The City cannot determine clear title due to both owners being
deceased. Therefore the City seeks to acquire title through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject property.
The required property consists of 607.26 square feet of right of
way, 1,611.10 square feet of permanent easement, and temporary
driveway easement. The appraised value is $1,050.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN FOLLOWING ACCOUNTS:
G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 46
Clerk of Commission
Cover Memo
Item # 46
Attachment number 1 \nPage 1 of 1
Item # 46
Commission Meeting Agenda
7/15/2014 2:00 PM
Acquisition of Portion of the Property for Right-of-Way, Permanent Easement and One Temporary
Driveway Easement to Richmond County- Georgia from Janice Faison, deceased, John Wayne Williams
& Freddie Williams, Jr.
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way, permanent easement, and one temporary
driveway easement (Parcel 227-0-090-01-0) 4785 Windsor Spring
Road. (Approved by Engineering Services Committee July 7,
2014)
Background:The City has been unable to locate one of the property owners and
t herefore seeks to acquire title through condemnation. In order to
proceed and avoid further project delays, it is necessary to
condemn a portion of subject property. The required property
consists of 3,962.81 square feet of right of way, 5,837.97 square
feet of permanent easement, and one temporary driveway
easements. The appraised value is $15,500
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 47
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 47
Attachment number 1 \nPage 1 of 1
Item # 47
Commission Meeting Agenda
7/15/2014 2:00 PM
Acquisition of right of way and permanent easement to Richmond County, Georgia from 0890967 B.C. Ltd. -
4709 Windsor Spring Rd
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way and permanent easement (Parcel 209-0-010-
00-0,) project parcel 39, 4709 Windsor Spring Road. (Approved by
Engineering Services Committee July 7, 2014)
Background:Due to time constraints, the City seeks to acquire title through
condemnation. In order to proceed and avoid further project delays, it
is necessary to condemn a portion of subject property. The required
property consists of 2,159.02 square feet of right of way and 2,108.27
square feet of permanent easement. The appraised value is
$1,300.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 48
Attachment number 1 \nPage 1 of 1
Item # 48
Commission Meeting Agenda
7/15/2014 2:00 PM
Acquisition of right of way and permanent easement to Richmond County, Georgia from 0890967 B.C.
Ltd., William Parker, deceased, and Lillie Bell Parker, deceased. 4709 Windsor Spring Rd Parcel 55-4709
Windsor Spring Rd.
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way and permanent easement (Parcel 209-0-
003-00-0), project parcel 55, 4709 Windsor Spring Road.
(Approved by Engineering Services Committee July 7, 2014)
Background:Due to time constraints, the City seeks to acquire title through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject
property. The required property consists of 2,591.80 square feet of
right of way and 5,662.33 square feet of permanent easement. The
appraised value is $1,800.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 49
Clerk of Commission
Cover Memo
Item # 49
Attachment number 1 \nPage 1 of 1
Item # 49
Commission Meeting Agenda
7/15/2014 2:00 PM
Acquisition of the Entire Parcel - Gregory
Department:Law
Caption:Motion to authorize condemnation to acquire title of the entire
parcel, (Parcel 087-4-086-00-0) 2058 Willow Street. (Approved
by Engineering Services Committee July 7, 2014)
Background:The City cannot determine clear title due to a deceased owner and
therefore seeks to acquire title through condemnation. In order to
proceed and avoid further project delays, it is necessary to
condemn the entire property. The required property consists of
7,500 square feet. The appraised value is $29,000.00
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 328-041110-52.12122 J/L 212828203-
52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 50
Attachment number 1 \nPage 1 of 1
Item # 50
Commission Meeting Agenda
7/15/2014 2:00 PM
Approve construction contract award in the amount of $1,115,315.52 to Blair Construction for the
Gordon Highway 30" Water Main Project. Bid item #14-147.
Department:Augusta Utilities Department
Caption:Motion to approve construction contract award to Blair
Construction in the amount of $1,115,315.52 for Bid Item 14-147
Gordon Highway 30 Inch Water Main Project. (Approved by
Engineering Services Committee July 7, 2014)
Background:The Gordon Highway 30-inch Transmission Water Main project
involves the design of 6,330 linear feet of 30-inch diameter ductile
iron pipe along Gordon Highway. This line is to connect to the
proposed 36-inch watermain (which ends approximately 1,000
Linear feet west of the Barton Chapel Rd intersection) and end at
the proposed 24-inch Water Main. The design of this transmission
main will allow the Augusta Utilities Department to supply
surface water from the Highland Avenue Water Treatment Plant
into Fort Gordon and the west area of Richmond County.
Analysis:Blair Construction submitted an acceptable bid package and was
the lowest responsive bidder.
Financial Impact:The amount submitted for the construction of this project was
$1,115,315.52.These funds are available from account
511043410/5212115-80310152/5212115
Alternatives:Award the contract to Blair Construction
Recommendation:It is recommended to award the contract to Blair Construction. in
the amount of $1,115,315.52
Funds are Available
in the Following
Accounts:
511043410/5212115-80310152/5212115 from account
$1,115,315.52
REVIEWED AND APPROVED BY:
Cover Memo
Item # 51
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 51
Invitation to Bid
Sealed bids will be received at this office on Thursday, May 8, 2014 @ 3:00 p.m. for furnishing:
Bid Item 14-147 Gordon Highway 30 Inch Water Main Project for Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and
specifications which are non-refundable is $75.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through
Augusta Blue Print (706 722-6488) beginning Thursday, March 27, 2014. Bidders are cautioned that submitting a
package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of
goods or services, or coordination with other work that is material to the successful completion of the project.
Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of
documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Wednesday, April 23, 2014 @ 11:00 a.m. in the
Procurement Department, 530 Greene Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 25,
2014 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle March 27, April 3, 10, 17, 2014
Metro Courier April 2, 2014
Revised: 8/15/2011
Attachment number 1 \nPage 1 of 1
Item # 51
UNOFFICIAL
Vendors Attachment
B
E-Verify
Number
SAVE
Form
Addenda
1-2
Bid
Bond
Bid
Price
BEAMS CONTRACTING
15030 ATOMIC ROAD,
BEECH ISLAND SC 29842
Yes 167300 Yes Yes Yes $1,239,635.90
BLAIR CONSTRUCTION
PO BOX 770
EVANS, GA 30809
Yes 224004 Yes Yes Yes $1,156,315.52
GEARING BROTHERS CIVIL
WORKERS
621 PONDER PLACE #3
EVANS, GA 30809
Yes 226337 Yes Yes Yes $1,344,996.50
J G LEOHE ENTERPRISE INC.
3540 BALL GROUND HWY
CANTON, GA 30114
Yes 453351 Yes Yes Yes $1,642,029.85
STRACK INC.,
125 LASER INDUSTRIAL COURT
FAIRBURN, GA 30213
Yes 49792 Yes Yes Yes $1,312,780.45
Bid Item 14-147
Gordon Highway 30 Inch Water Main Project
for Augusta, GA - Utilities Department Bid Opening
Date: Thursday, May 15, 2014 at 3:00 p.m.
Page 1 of 1
Attachment number 2 \nPage 1 of 1
Item # 51
Attachment number 3 \nPage 1 of 2
Item # 51
Attachment number 3 \nPage 2 of 2
Item # 51
Attachment number 4 \nPage 1 of 2
Item # 51
Attachment number 4 \nPage 2 of 2
Item # 51
Attachment number 5 \nPage 1 of 2
Item # 51
Attachment number 5 \nPage 2 of 2
Item # 51
Attachment number 6 \nPage 1 of 1
Item # 51
Commission Meeting Agenda
7/15/2014 2:00 PM
Approve construction contract award in the amount of $828,075.00 to GPM Environmental for Bid Item
#14-146 Goodrich Street Raw Water Pumping Station
Department:Augusta Utilities Department
Caption:Motion to approve award to GPM Environmental in the amount
of $828,075.00 for Bid Item #14-146 Goodrich Street Raw Water
Pumping Station. (Approved by Engineering Services
Committee July 7, 2014)
Background:New pumps are needed to support the new and rebuilt turbines
(Unit #9 and Unit #1) at the Goodrich Street Raw Water Pump
Station. These larger capacity and custom built pumps will allow
maximum efficiency of the turbines. The installation of the new
pumps will result in a greater capacity, efficiency, and reliability
for the turbines at the Raw Water Pumping Station. The Goodrich
Street Raw Water Pump Station will be able to provide more raw
water for the Highland Water Treatment Plant at a more cost
effective rate and provide for future growth.
Analysis:GPM Environmental was found to be the lowest responsible
bidder and therefore have been recommended for the award of this
contract.
Financial Impact:The amount submitted for the execution of this project was
$828,075.00. These funds are available from the following
account:512043410-5425110/81400010-5425110
Alternatives:No alternatives are recommended.
Recommendation:It is recommended that the contract for GPM Environmental
services be approved for $828,075.00
Funds are Available
in the Following
Accounts:
$ 828,075.00.from account :512043410-5425110/81400010-
5425110
Cover Memo
Item # 52
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 52
@*rdq/"tur,
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May 12,2014
Tom Wedmeiec Utilities oepartrnent
Ref: BH ltem 14-146 Goodrbh Stoeet Raw Water Pumping Station
Due Date: Thursday, [4ay 8, 2014 @ 3:00 p.m.
Dear Tom:
Aflached are copy(ies) ol fre bid hbulaiion sheet and t|e submiual(s) Fceived 6 it elates to the above rcfercnced
Bid ltem#14-146.
Please povide your rccommendation to th3 Procurcment Departmenl prior to placing this ilem on the MuniAgenda'
Thank you in advance for your pmmpt anention to this matter' Please db not hesitate to contact me at (706) 821'
242'rt i:F.Ire qe any questiom on his item'
Sinceely,
/)vefl
Ged A. Sdns, Direcior
Procurement Depadment
GAS/dw
Attachment (as indioated)
oc: Tameka Allen, Interim Administralor
Jery Delaughter, t tiliiies Department
Deanna Davb, Utilities Depafi|ent
Stanley AYe, Utilities DePaftnent
Room 605 - 530 Creen€ Stre€t' Augusta Georgia 30901
(706182t-2422 ' Fax (706) 821-281 I
www.augustaqa.gov
Register at www.demandstar.com./supnlier for automatic bid notifi cation
Soan lhb QR co(b with Your
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Attachment number 1 \nPage 1 of 17
Item # 52
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Attachment number 1 \nPage 2 of 17
Item # 52
SECTION P
PROPOSAL
Date: Utl I ,2ol+
Gentlemcn:
In compliance with your invitation for bids, the undersigned hereby proposes to fumish a.ll labor,equipment and mat€rial, and perform all work for the proj€ct referred to herein as;
COODRICH STREET R.W.P.S IMPROVEMENTS
Il strict accordaace with the Contract Documents and in consideration of thc amounts shown on the bid schedule
atlached hereto and totaling:
The undersigned hcreby agrees that, upon written acceptanc€ of this bid, he will within lO days of leceipl
of such nodce execute a formal contracl agreement with the Owler, and that he will provide the bond or guaramees
required by the contract documento.
The uadersigned hereby agrees tbat, if awarded th€ coltract, he will commence tbe work in accordaace
with requted contract perfomrance dates based upon a writt€n nodce to proceed per cach qualified task order. The
undersigned hereby also agtcs rbat the work will be completed within a time frame rcasonablc to accomplish rhc
worlq or tbat whicb bas been mutually agreed upon by the Augusa Utilities Department, based on the scope for
work for the task order as assigned.
The undersigned aclorowledges receipr ofthe following addenda;
Adden{uq No. Addendum Datec{6(l I MAY t,Zol4
Enclosed is a
Amount of
e c..\f:"J aleck
Respectfully Submiued.
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Attachment number 1 \nPage 3 of 17
Item # 52
AUGUSTA, GEORGIA
c,oodrich street Raw waler Pumping sbation
coodrich Sbreets RwPs rnprovements ContracL 2, Pumps
Augusta Utilities Departnent Project 10250, Parb A'
Bquipnent Purchases
ZEL Engineers Project 0302 -o2
1and9
General Conditions of
,January 2014
Item No
No. 1
No. 2
Description
Pump For Unlt 1
Pump For Unit I
BID SHEET
Price Delivered lo Delivery (in weeks)
Rawwater Pump Station lfrEL RELcAtt to UttJttFblft
$ 410 oO 40-44 t '41*
s 1t4,\5o.@
Submitled By :) 6f,\,t l-\vlgpHul*rT'{. -
irtnirril"o <jtr6t;ie"t"t c"tp"t *me and Agent's name)
^ aquip*nt Pu.ch's' 8id $"t
anufacturer's name)
Attachment number 1 \nPage 4 of 17
Item # 52
Attachnrent B
"0.Augusta Georgia Augusra procurement Department ru
ATTN: Procurement Director
530 Greene Street, Suite 60S
Augusta, Georgia 30901
*"-. ot
"'OO"r,irili"'i^Cily, Stare, Zip Code' &f.tAr"g"f ,4*. Sam+ -.- ' ''-.----..''..."---.---
Phone: 110-641 -48qq ru", -zjo.-E62_ oltc.t ffiDo You Have A Business Llcense? Vr", !< f.forEusiness License # for your Company ( ltul.t p.tovidel: L2DlLe6muompa')y rusl be ltcensed .n the Governme'l(ar enuly tor v/here lhev Oo the marorirv or r;[;;" ;iil:;;'J;l$'*"ffi$T"",]i:i"j"",?:;if i,ji T:"3,",ii.xT,:1,i":im.jBid/RFP/RFQ For flrlhe. information contact the Ljcense aod Inspeclion Department @ 106 312-5162.List the State. Citv & Countv that issueg! vour ticense:
^eoOCrA
. C.ut*ldG fue|tt,
) (#4
Statement of Non-Discrimination
The undersigned underslands that it is the policy of Augusta, George to promote full and equal businessopportunity for arr persons doing business with
-Augustia, c.oig,". Ihe undersigned covenants that wehave nol discriminated, on the basis ot ,a"", .uligiJn, geniJi"nafional origin or elhnicity, with regard toprime contracting, subcontracting or pannerrng opportunities.
The undersigned
"ounnll]: -"nd agrees to. make good faith efforts to ensure maximum practicableparticipation of rocar sma| businesses on the bid o,- "*nir""r awarded by Augusta, Georgia. Theundersigned further covenants that we have "o*plut.o riuiniJrry."no rurry mL reffiiel'toi"s*regardinggood faith efforts and local small business suUcontractoilsuppiiei utifization.
The undersigned further covenants and agrees not to engage.in discriminalory conducr of any typeagainst local smafl businesses. in conformity witir nugusta, c"brgiu's Locar smal gusiness opponun[y
il?ffi]*iJ.ttth below is the sisnature of an oflicer"or the biJoinglconrracring ""tity;irh th* Iirtho,ity to
The undersigned acknowredge and warrant lhat this company has been made aware ofunderstands and agrees to take afrrrm-itive action ro prouio" "rin "ompanies wilh the maximum practicableopportunities lo do business with this Company;
. That this promise of non-discrimination as made and set forth herein shall be continuing in natureand shall remain in full force and effect without interrupiion, - --'
That the promises of non-discrimination as made and set forth herein sha'l be and are herebydeemed to be made as part of and- incorporated ov |."ro"n". inlo any contract or portion thereof which thisCompany may hereafter obtain and;
That the failure of this company to satisfactorily discharge any of the promises of nondiscnminationas made and set forth herein shall constitute a mateiial breac"h.of contract entitling Augusta, Georgra todectare the contract in defaurt a:l-lo.exercise any_ ano ari ajpricabte righrs r;m;;ies l;;rJo;n'g or, notlimited to cancellation of the contract, termination or tre contra&, suspension and debarment from futurecontraclillg opportunities. and wiihholding and or forfeiture of compensatron due and owing on a contracl.
Bid 14-146 Goodrich St Raw Waler pumping Slationpaqe 9 of 1Z
Attachment number 1 \nPage 5 of 17
Item # 52
AttachmentB-Page2of3
Non-Collusion of Prime Bidder/Offeror
By submission of a bid, the vendor certifies, under penalty of perjury, that to the best of ats knowledge
and belief:
(a) The prices in the proposal have been arrived at independently without collusion, consultalion,
communications, or agreement, for lhe purpose of restricting competition, as to any mafter relating to
such prices wilh any olher vendor or with any competilor.
(b) Unless otherwise requked by law, the prices which have been quoted in the proposal have notbeen knowingly disclosed by the vendor prior to opening, direclly or indirectly, to any olher vendor or toany competilor.
(c) No attempl has been made, or will be made, by the vendor to induce any other person, partnershipor corporation to submit or not to submit a proposal tor the purpose of restricting competition.Collusions and fraud in bid preparation shall be reported to the State of Georgia Aftorney General andthe United States Juslice Department.
Conflict of lnterest
By submission of a bid, the responding firm certifies, under penalty of perjury, that to the best of itsknowledge and belief:
1. No circumstances exist which cause a Conflict of Interest in performing the services required by thislTB, and
2. That no employee of the County, nor any member thereof, not any public agency or official affectedby this ITB, has any pecuniary interest in the business of the responding firm or his sub-consultant(s)
has any interest that would conflict in any manner or degree wilh the performance related to this lTB.
By submission of a bid, the vendor certifies under penalty of perjury, that to lhe best of its knowledge
and belief:
(a) The prices in the bid have been arrived al independently without collusion, consultation,
communications, or agreement, for the purpose of restricting competition, as to any mafter relating tosuch prices with any other vendor or with any competitor-
(b) Unless otherwise required by law, the prices which have been quoted in the bid have not knowingly
been disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or competitor.
c) No attempt has been made, or will be made, by the vendor to induce any other person, partnershipor cooperation to submil or nol to submit a bid for the purpose of restricting competition. For any
breach or violalion of this provision, the County shall have the right to terminate any related contract or
agreement without liability and al its discretion to deduct from the price, or otherwise recover, the fullamount of such fee, commission, percentage, gifl, payment or consideralion.
You Must Complete aod Return all 3 paqes of Attachment B with Your Submittal. Document llust Be Notarized.
Bid 14146 Good.jch St Raw Water Pomping Stalion
Page t0 of lz
Attachment number 1 \nPage 6 of 17
Item # 52
AttachmentB-Page3of3
Gontractor Afftdavit and Aoreement
By execuling this affidavit, the undersigned contractor verifies its compliancs with o-c.G.A. 1a1o-91,stating amrmalively that the individual, firm, or corporalion whicfi ls contracting with Augusta, beorgtaBoard of commissioners has registered with arid is participa0ng in , rJlrai *o.i .-r-trra-ri",qPgraq' [any of the electronic verification of work auihorLatlon programs operated by th€ Unitedslates Deparfnent of Homerand security or any equivarent t*i"r"] r * i"rt;;;ti.;';;;r-operated by th€ United States Dopartrnent of Hometano security to verity intormation oi ifi-iir"oemproyees. pursuant ro the tmmigration Roform and contror Ac{ of 19ir6 (rRcA), p.r_. sg-obgl rnaccordance with the applicability provisions and deadtines estab shed in o.c.c.A riro-si.--th.un-dersigned further agre$ that, should it employ or conhact with any subcontraclo(s) in connectionwith f)€ physical perfomance of selices pursu'anl to this contract with Augusta, Gebmia Boerd otcommissioners, conrracror wifl secure from such subcontracror(s) "irll", "Erindtio,i;rufi;;*with 0.C-G.A 1$1G91 on the Subcontractor Afiidavit provided in hue s00-to-ot-.oe or a substinblysimilar fotm. Contractor furlhor agrees to malntain rebrds of such compl6nce and provide a coDv ofeacfi such verification to the Augusta, Georgia Board of commissioners it in" ri,n.'in"subcontracto(s) is retained to perform such service.
cslrgla Law requitss tot r company ro hat e an E-v.dfrua€. benflflca{on Number (cornprny r.D-) oo or rftc. Joryt, 2009.
For additional information or to enrofl your company, vlsit the stato of Georgia website:
hltps://e-verifv.uscis.aov/enrorl/ and/or htto:/ ,t /v\,/.dol.stare.oa.us/odf/ruresi/3oo 1o l.odf
The urdersigned further agrees to submit a rxrtarized copy of Attachment B and any reouireddocumentrarion noted as parr of rhe Augusta, Geoeia goard' of commissbns rp.on""riirn" i"rri"ngovern this process. In addition, the undersQned agrees to submit all required forms for any:1ryry91"(:l as.leq_lfjted and or requked. I furtier understand that niy submittaf wnfLdee
SUBSCRIBED AND SWORN BEFORE ME ON THIS tne /aroayor --2+-,^t!,r-t NOTARY SEALNotary
My Commissbn Expires:
or Agent
Printed Name of Authorized Officer or Agent
DAV|DSoN couMx tc
Eirl 14-146 Goodrkh St Raw Wat6. punplng Slatio.l
P,qe l1d 17
Attachment number 1 \nPage 7 of 17
Item # 52
gystematlc llien yerification for Entitlements (SAVE) program
n$a1ylt verlfylng status for Augus'i, Georgia Benefit AppricaHon By execuring thisaffidavit under oath, as an applicant foian Augusta,
*Georgia
Bustness Llc€nse or Occupation Taxg€rtificale, Atcohor License, Ta(i-p.ermir, conricr oi orto-prori" d.nent "" i"-r.il""J#tlilia.section 50-36-1, I arn stating the foflowing w h respeci to ,nylu ro, "n Augusta, oeo[i" ".onraJro,
1 .) y' | am a citizen of the United States.
OR
2-)
--
I am a legal permanent residenl 1g years of age or older.
OR
3.)
-
I am an otherwise qualified alien (s S usc 164.1) or nonimmigrant under the Federar
lmmigration and Narionarity Act (B usc 1101 et seg. ) ig years of age or older and rawful|y present in
the United States.*
In making -the abova representa-tion under oath, r undershnd,that any person who knowingtyaN -wl furty mekes a iarse, flctitious, or,fryr4ulent statement or reprcsentarion rn an affiavitshal be suilty of a vtota{on of Code S*yi{etpryt the ofriciat bde ;i G"*;;.
rAlier Registratlol Nomber for Non-Ctfl?rns
SUBSCRIBED AND SWORN BEFORE Me Or.r rnts rne /Jf DAy OF .//t*.t ,n t y'/'lz u 4 sz A/- a)
My Commission Expires:
NOIE: THIS FORM MUST BE RETURNED WTTH YOUR SIJBMITTAL
Aw.9l25L2Ot2
Bid 1.1-146 coodri<rl S{ RaN/ Water pllmplng Stationpage 12 ot 77
Attachment number 1 \nPage 8 of 17
Item # 52
&@pM
A DrvrsroN OF TENcaRva MAcHtNERy CoMpANy
PHoNE {77O) 643-4859
FAx {77o) s52-o319
{888) 72O-9Aa2
1370 UNloN Htu lNDUsrffAL CouBr, Su[E G
ALPHARENA, GEORCI,A 3{XX}4
www.GPMtNDUS'RtES.C()M
May 8,20'J.4
To: Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, GA 309O1
Re: Bid rtem f14-146 - Goodrich street Raw water pumpinB station for Utirities Department
Engineer: ZEL Engineering
Bid Date: May 8, 2014 @ 3 p.M
Geri:
we are pleased to offer the fofiowing bid proposar for the above referenced project:
Raw Water Pump Station Unit f9
one (1) xylem (Flygt/Ac) side suction split case pump wrth the following features:
Pump Model: WSGD
Size: 36 x 24
Design Rating: 34,000 GpM @ 33S, TDH @ 890 RpM
Materials of Construction
Casing: ASTM 4536 65-45-12 ductile iron
Casing Wear Rings: ASTM 4743 CA40 Type 420 stainless steellmpeller: ASTM 4743 CA-6NM Martensitic cast stainless steelfmpelfer Wear Rings: ASTM A743 CA4O Type 420 stainless steel
Shaft: ASTM 4434 Alloy 4140 carbon steel
Shaft Sleeves: ASTM A743 CA40 Type 420 stainless steel
Shaft Sleeve Nuts: ASTM A743 CA40 Type 420 stainless steelBearing Housings & Caps: ASTM 4536 65-45_12 ductile iron
Bearing Type: Anti-f riction
Bearing Lubrication: Oil
O-Ring: Buna-N
Mechanical seals: chesterton 442 split design seals with stainless steel body and carbon vs. stetite facesPump Base: ASTM 436 carbon steel (under pump only)
Net Package Price FOB Factory Freight Allowed To Jobsite:s379,9s0.00
Attachment number 1 \nPage 9 of 17
Item # 52
Raw Water Pump Station Unit #1
One (1) Xylem (Flygt/AC) side suction split case pump with the following features:
Pump Model: WSID
Size'.24 x L6
Design Rating: 17,000 GPM @ 338' TDH @ 890 RPM
Materials of Construction
Casing: ASTM A536 65-45-12 ductile iron
Casing Wear Rings: ASTM 4743 CA40 Type 420 stainless steel
lmpeller: ASTM A743 CA-6NM Martensitic cast stainless steel
lmpeller Wear Rings: ASTM 4743 CA40 Type 420 stainless steel
Shaft: ASTM 4434 Alloy 4140 carbon steel
Shaft Sleeves: ASTM 4743 CA40 Type 420 stainless steel
Shaft Sleeve Nuts: ASTM 4743 CA40 Type 420 stainless steel
Bearing Housings & Caps: ASTM 4536 65-45-12 ductile iron
Bearing Type: Anti-f riction
Bearing Lubrication: Oil
O-Ring: Buna-N
Mechanical Seals: Chesterton 442 split design seals with stainless steel body and carbon vs. Stelite faces
Pump Base: ASTM 436 carbon steel (under pump only)
Net Package Price FOB Factory Freight Allowed To Jobsite:
Coatins
s318,250.00
Pumps will be cleaned to Steel Structure Painting council SP-6 and coated with three (3) mils dry film
thickness ofTnemecZinc92 or equal per General Conditions page 50.
Motor/Gear Drive
By others.
Couplinp
Gear type coupling bored for pump and prime mover shaft diameter.
Note: Provide prime mover shoft didmeter.
Pump Accessories
None.
Instrumentation/Pressure Switches/Pressure Gauges
None.
Lubricants
No initial or post start-up lubricants provided. Pump bearings are oil lubricated and shipped empty.
Pump Spares
None (see optional spare parts list below).
Attachment number 1 \nPage 10 of 17
Item # 52
Special Tools
None required or provided.
Pump Factorv Testinp
Non-Witnessed Hydrostatic Test of the pump casing
Witnessed Single Speed Pump Performance Test in accordance wlth ANSI/H.t. 14.G.5.
Note: AII expenses reldted to witness trdvel,lodging, meals, per diem, etc. is by others, Fdctory testing is
conducted in Pewdukee, Wisconsin.
Controls
Existing or by others.
Services - (lncluded in the Pump Proposall
Two (2) site visits for pump Installation certification.
One (1) day field service for pump start-up.
One (1) day field service for field testing.
One (1) day of field service for training.
2. Recommended Spare Parts
Raw Water Station Unit f9
quantity Description Cost
I Gaskets and Seals Set s87s.00
lmpeller Wear Ring Set 510,000.00
Casing Wear Ring Set s12,500.00
Shaft Sleeve Set 518,7s0.00
Mechanical Seal Set S27,ooo.oo
Raw Watel Station Unit fi1
Quantity Description Cost
1 Gaskets and Seals Set 57s0.00
2 lmpeller Wear Ring Set S7,soo.oo
2 Casing Wear Ring Set S1r,2so.oo
Shaft Sleeve Set s16,2s0.00
2 Mechanical Seal Set 52s,000.00
Note: Recommended spdre pdrts pricing is only valid with pump order.
Applicable Specifications:
Section lS-1 of the Bid Specification for Bid ltem f14-146.
Please note that this proposal is in complete compliance and without exception to the specification
section lS-1.
Receipt of Addendum 1 is hereby acknowledged.
No other specifications shall apply, either directly, or by reference.
Attachment number 1 \nPage 11 of 17
Item # 52
Comments, Clarifi cations and Exceptions:
General
Anchor bolts and anchor bolt calculations are not included. No other accessories, such as pressure
gauges, air and air/vacuum valves, gate valves, check valves, etc., are included unless stated othemise
above.
6.32: contractor's liability under this indemnification clause shall be limited to the contractor,s degree offault as determined by a US court of law.
The General (GC) and supplementary General (SGC) conditions of the Request for proposal appear roapply to a General contractor's Bid rather than an Equipment Supplier's bid. As an equipment supplier wehave attempted to meet the intent of these conditions where they apply to the specific equipment we areproposing.
Pump Specification
GPM Environmental's scope of supply ends at the suction and discharge flange of the pump and the pumpshaft' No hardware is provided at or beyond these points. Installation, wiring, expansion joints, anchorbolts, miscellaneous piping not integral with the pumping equipment, external lubrication systems andinstrumentation, loading and unloading and movement of equipment at site, removal of the existingequipment, assembly of equipment at site, field testing & commissionin& switch gear, and otner
miscellaneous items required for installation and proper operation of the proposed equipment which arenot specifically noted above are not included with this proposal.
shop test includes the option of witnessed performance test; however expenses for travel,
accommodations, meals, per diem, etc. are to be provided by others.
Quoted baseplate is for the pump only.
lf additional field service assistance is required the rates are $900/day plus $250 per trip.
WARRANTY - Supplier warrants title to the product(s) and, except as noted below with respect to itemsnot of Supplier's manufacture, also warrants the product(s) on date of shipment to purchaser, to be of thekind of quality defined herein, and free of defects in workmanship and material.
THIS WARRANTY IS EXPRESSLY IN LIEU OF ALL OTHER WARRANTIES, INCLUDING BUT NOT LIMITED TO
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS, AND CONSTITUTES THE ONLY WARRANry OFCOMPANY WITH RESPECT TO THE PRODUCT(S).
lf within five years from date of initial operation, but not more than sixty six (G6) months from date ofshipment by supplier of any item of product(s), Purchaser discovers that such item was not as warrantedabove and promptly notifies supplier in writing thereof, Supplier shall remedy such nonconformance by, atsupplier's option, adjustment or repair or replacement of the item and any affected parts of theproduct(s). Purchaser shall assume all responsibility and expense for removal, reinstallation, and freight inconnection with the foregoing remedies. The same obligations and conditions shall extend to reDlacementparts furnished by supplier hereunder. Supplier shall have the right of disposal of parts replaced bv it.
Attachment number 1 \nPage 12 of 17
Item # 52
ANY SEPARATETY LISTED ITEM OF THE PRODUCT(S) WHICH IS NOT MANUFACTURED BY SUPPLIER IS NOT
WARRANTED BY SUPPLIER, and shall be covered only by the express warranty, if any, of the manufacturer
thereof.
THE STATES PURCHASER'S EXCTUSIVE REMEDY AGAINST SUPPLIER, AND ITS SUB-SUPPLIERS RELATING TO
THE PRODUCT(s), WHETHER IN CONTRACT OR IN TORT OR UNDER ANY OTHER LEGAL THEORY, AND
WHETHER ARISING OUT OF WARRANTIES, REPRESENTATTONS, INSTRUCTIONS, INSTALLATIONS OR
DEFECTS FROM ANY CAUSE' Supplier and its sub-suppliers shall have no obligation as to any product
which has been improperly stored or handled, or which has not been operated or maintained according to
instructions in Supplier or sub-supplier furnished manuals.
5. Schedules:
A' Submittals for approval will be available within 45 days after date of order acknowledgement.B. Preliminary Installation, Operation & Maintenance (lOM) Manuals will be available for review and
approval within 30 days of formal submittal approvalc' Equipment will be available for shipment within 40-44 weeks after receipt of formal release for
manufacture.
D. Final IOM manuals provided with pump delivery.
6. Escalation:
Prices will be held firm for sixty (60) days from the date of quotation.
7. Terms of Payment:
Ten (10 percent upon submittal approval.
Twenty-five (25) percent NET two-hundred (200) days from award.
Sixty-five (55) percent NET thirty (30) days upon shipment from factory. partial shipments and invoicing
are to be allowed.
8. Terms & Conditions/Warranty:
All pricing is FoB Factory with freight prepaid and allowed to jobsite (Augusta, GA). pricing does not
include any state, sales, use, or other taxes as may be applicable to this project. Refer to attached Terms
and Conditions. The manufacturers'standard warranties shall apply.
We trust that you will find our proposal complete and to your satisfaction. please contact us should vourequire additional information or assistance in this regard.
Very truly yours,
Jolrv,w Deq
Attachment number 1 \nPage 13 of 17
Item # 52
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Attachment number 1 \nPage 14 of 17
Item # 52
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Attachment number 1 \nPage 15 of 17
Item # 52
{y[E*,"*-
Xylem Ref. Number: CP09156 Rev. 1
Date: May 5, 2014
Project: Goodrich St. Raw Water PS
Dimensions in Inches
A=72
B=65
CP = 111
$=34
O=68
$=29
W=62
{=63
YY=50
l=29
Dimensions are
Approximate and
Subject to Change
Page 8 of 9
Attachment number 1 \nPage 16 of 17
Item # 52
l{yl**,**-Xylem Ref. Number: CP09156 Rev. 1
Date: May 5, 2014
Project Goodrich St. Raw Water PS
Dimensions in lnches
A
B
CP
D
o
q
W
X
z
67
60
110
40
'7L
JI
57
41
52
??
Dimensions are
Approximate and
Subject to Change
Page I of 9
Attachment number 1 \nPage 17 of 17
Item # 52
Invitation to Bid
Sealed bids will be received at this office on Thursday, May 8, 2014 @ 3:00 p.m. for furnishing:
Bid Item 14-146 Goodrich Street Raw Water Pumping Station for Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications
which are non-refundable is $50.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC
Southern (706 821-0405) beginning Thursday, March 27, 2014. Bidders are cautioned that submitting a package
without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or
services, or coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
A Mandatory Pre Bid Conference will be held on Wednesday, April 23, 2014 @ 10:00 a.m. in the
Procurement Department, 530 Greene Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 25, 2014
@ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle March 27, April 3, 10, 17, 2014
Metro Courier April 2, 2014
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 52
Attachment number 3 \nPage 1 of 2
Item # 52
Attachment number 3 \nPage 2 of 2
Item # 52
Bid Item #14-146
Goodrich Street Raw Water Pumping Station
for the Augusta, GA - Utilities Department
Bid Opening Date: Thursday, May 8, 2014 @ 3:00 p.m.
Vendors
GPM ENVIROMENTAL/
A TENCARVA CO.
1370 Union Hill Rd Alpharetta, GA 30004
Attachment B Yes
E-Verify Number 175592
SAVE Form Yes
Bid Bond Yes
Addendum 1 Yes
Bid Price $698,200.00
The following vendors did not respond:
CROWDER CONSTRUCTION CO. / 1229 Royal Drive, Suite "C" / Conyers, GA 30094
FLYGT AC / 1370 Union Hill / Industrial Court / Alpharetta, GA 30004
J.S. HAREN COMPANY / P.O. Box 450 / Athens, TN 37371
VIKING ENGINEERING CONSTRUCTION MANAGEMENT / 118 Malone street / Sandersville, GA 31082
XYLEM FLYGT A-C / 6014 Kennard Court / Elderberry, MD 21784
Page 1 of 1
Attachment number 4 \nPage 1 of 1
Item # 52
Attachment number 5 \nPage 1 of 3
Item # 52
Attachment number 5 \nPage 2 of 3
Item # 52
Attachment number 5 \nPage 3 of 3
Item # 52
Commission Meeting Agenda
7/15/2014 2:00 PM
Approve the engineering services agreement with Pond and Company.
Department:Utilities
Caption:Motion to approve engineering services agreement with Pond and
Company in the amount of $32,250.00 to design the relocation of
water mains for the Berckman Road Widening and Realignment
Phase I project. (Approved by Engineering Services Committee
July 7, 2014)
Background:The Berckman Road Widening and Realignment Phase I project
changes the Berckman Road location and ROW between Wicklow
Drive to Stanley Drive. The existing roads encompassed by the
realignment are planned to be abandoned. Thus, Augusta Utilities
plans to relocate the water main to the new Berckman Road ROW
to maintain the water distribution system.
Analysis:The engineering services agreement is for Pond and Company to
design the relocation of water mains for the Berckman Road
Realignment project. Pond and Company is currently the design
professional designing the road realignment for Augusta. They
have a thorough knowledge of the project requirements and have
already performed surveys and completed preliminary designs. It
would be effective for Pond and Company to perform the water
main design in conjunction with the roadway design.
Financial Impact:Pond and Company submitted a proposal for this project at a cost
of $32,250.00. These funds are available from the following
account: 512043410-5212115 / 81400040-5212115
Alternatives:No alternatives are recommended.
Recommendation:Approve the engineering services agreement between Augusta
Utilities Department and Pond and Company for engineering
design services cost in the amount of $32,250.00.
Funds are Available
in the Following $32,250.00 from account 512043410-5212115 / 81400040-
5212115.Cover Memo
Item # 53
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 53
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Attachment number 2 \nPage 1 of 1
Item # 53
Commission Meeting Agenda
7/15/2014 2:00 PM
Award Emergency Project for Augusta Avenue and Brown Street to allow Storm and Sanitary
Improvements
Department:Augusta Utilities Department
Caption:Motion to award an emergency design/build project to W.K.
Dickson Consultants and a selected Task Order contractor for
$398,030 for emergency improvements at Augusta Ave/Brown
Street. (Approved by Engineering Services Committee July 7,
2014)
Background:The Utility Department has recently determined through in-
house investigations and W.K. Dickson’s testing sewer
connections, sewer conditions and other field investigations
currently underway ( to meet EPD Consent order requirements)
that there are significant sanitary and storm capacity issues in the
specific areas of Augusta Avenue and Brown Street. There is a
need to redirect storm flows and provide sanitary sewer service for
this area and the structures that it supports.
Analysis:The joint effort by Augusta Utilities and W.K. Dickson concludes
that a new 8” diameter sanitary sewer must be
designed/constructed along Augusta Avenue and Brown Street
immediately to avoid any health and environmental concerns and
potential EPD violations. Attached are conceptual plans
identifying the proposed repairs. It is apparent that there are some
cross connections with the storm system in this area and the
objective of this project will be to eliminate those connections.
Our current construction estimate to execute the needed
improvements is $360,530. The required fee for the design/build
effort is $37,500. Total project cost is $398,030. AUD considers
the most cost effective method to execute this emergency work is
thru W.K. Dickson Consultants who is already familiar with the
identified area thru their Consent Order investigations and using a
readily available task order contractor we have experience with on
such projects.
Financial Impact:$398,030.00, under account number 507043490-5425410 /
81400030-5425410 Cover Memo
Item # 54
Alternatives:Rejection of the Emergency Project for Augusta Avenue and
Brown Street to allow Storm and Sanitary Improvements would
delay the Augusta Utilities Department ability to expedite the
significant sanitary and storm capacity issues in the specific areas.
Recommendation:Recommend Commission approve the award to W.K. Dickson in
reference to the Emergency Project for Augusta Avenue and
Brown Street to allow Storm and Sanitary Improvements for the
City of Augusta - Augusta Utilities Department in the amount of
$398,030.00.
Funds are Available
in the Following
Accounts:
$398,0300.00 from account 507043490-5425410 / 81400030-
5425410
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 54
1450 Greene Street
Suite 225
Augusta, GA 30901
Tel. 706.722.3479
Fax 706.722.6773
www.wkdickson.com Transportation • Water Resources • Urban Development • Geomatics
June 2, 2014
Mr. Jerry Delaughter, PE
Assistant Director - Engineering
Augusta Utilities Department
360 Bay Street, Suite 180
Augusta, Georgia 30901
RE: Augusta Avenue and Brown Street Storm and Sanitary Improvements
Task Order Scope and Fee
Dear Mr. Delaughter:
Per our discussion last week, it is Augusta Utilities Department (AUD) intention to retain W. K.
Dickson & Co., Inc. (WKD) to lead the design and construction administration for the Storm and
Sanitary Improvements along Augusta Avenue and Brown Street from Mauge Street to Wrightsboro
Road. This document is intended to form the basis of an agreement with AUD for this project and will
outline our current understanding of the project as well as our expectations from all parties.
REASON FOR THE PROJECT
The Utility Department has recently determined that there are significant sanitary and storm capacity
issues in the area of Augusta Avenue and Brown Street. This information was determined through the
inspection and evaluation efforts of the department associated with the formerly combined system
areas. There is a need to redirect storm flows and provide sanitary sewer service for this area and the
structures that it supports. Mr. Delaughter asked WKD to prepare a recommendation on replacing the
main and develop an estimate of the construction costs.
RECOMMENDATIONS
After further investigation, WKD recommends that a new 8” diameter sanitary sewer be developed
along Augusta Avenue and Brown Street. We have attached conceptual plans showing the proposed
repairs to the sewer main. A construction cost estimate will be prepared after receiving input from
AUD on the conceptual plans. It is apparent that there are some cross connections with the storm
system in this area and the objective of this replacement project will be to eliminate those
connections. In the initial phases of the project additional field investigation will be performed to
determine the limits of the improvements necessary and service conditions.
SCOPE OF SERVICES
WK Dickson will assist Augusta Utility Department by performing the engineering and construction
administration services to coordinate the above referenced improvements. Below you will find the
specific work items associated with this task order and the associated fees and responsibilities.
Item # 54
Mr. Jerry Delaughter, PE
June 2, 2014
Page 2 of 4
A. DESIGN SURVEYS AND MAPPING
WK Dickson will complete field surveys (both topographic and physical) and related mapping for the
proposed improvements to augment existing data from previous work in the area. Work in this phase
will include the following:
• Establishing horizontal and vertical control for the proposed improvements.
• Survey physical and topographical conditions of the proposed pipe replacement.
• Develop construction strategies for the replacement of the pipe working with AUD, the
County’s Engineering Department and associated utility agencies.
B. UTILITY LOCATION
WKD will ask the Contractor to expand his area of utility locations to cover the entire project area and
allow us to further understand the conflicts associated with laying a new collection sewer in this area.
If needed, AUD will assist with CCTV and other testing work to identify unknown service locations
and locate existing mains.
C. ENGINEERING DESIGN
Utilizing the design surveying, mapping and utility locations, final plans and specifications will be
developed for the proposed improvements. Work in this phase will include the following:
• Prepare horizontal and vertical geometry for the proposed pipe replacement.
• Prepare plans and detail sheets for the installation of the pipe.
• Evaluate and review with the Contractor limitations in construction to allow for construction
cost input from the Contractor.
• Review Plans and findings with AUD for concurrence.
• Develop construction materials and labor estimates for the best and efficient construction
option.
• Show the necessary erosion control measures for the entire project and prepare erosion control
details.
• Prepare construction cost estimates at each review stage 30% and 100%.
D. CONSTRUCTION
Upon receiving the approvals from the AUD, WKD will proceed with the Construction negotiation
portion of the project consisting of the following tasks:
• Coordinate with one of AUD’s Contractors that have an open end annual contract to develop a
final estimate and pricing.
• Review construction estimates with AUD and coordinate a notice to proceed with the
Contractor.
Item # 54
Mr. Jerry Delaughter, PE
June 2, 2014
Page 3 of 4
E. CONSTRUCTION ADMINISTRATION
AUD will enter into a contract with the Contractor to make the necessary repairs and WKD will
provide construction management services as necessary throughout the construction process. It is the
intent that AUD will utilize the on call contractors currently under contract to install the proposed
improvements. WKD will perform the following tasks during construction:
• Develop contract documents to be used for the project and forward to AUD for execution.
We will provide five (5) copies of the conformed documents as required.
• Coordinate and hold a pre-construction meeting as a technical reference for AUD.
• Provide clarification related to the plans/specifications throughout design and construction.
• Recommend design changes as field conflicts arise.
• Review and approval of pay requests from the construction contractor (line of
Communication will be construction contractor to WKD to AUD’s project manager).
• Provide record drawings at completion of the project electronically.
• Provide field visits to observe construction progress and make recommendations to AUD to
resolve conflicts with existing field conditions.
• Provide weekly reports summarizing the work progress and construction conflicts.
COMPENSATION
1. Basic Services: The OWNER shall pay the CONSULTANT for services set forth in Scope of
Services, the Lump Sum Fees as show below.
Surveying/Mapping $ 3,500.00
30% engineering plans and documents $ 15,000.00
Final documents $ 6,000.00
Construction Negotiations $ 1,500.00
Construction administration $ 10,500.00
Record drawings $ 1,000.00
TOTAL LUMP SUM = $ 37,500.00
SCHEDULE
From discussions to this point it is apparent that this project needs to proceed at an expedited pace. A
general project schedule is listed below with benchmarks for important items to be determined. It will
require all parties of this team to execute these items in order to expedite the pace. The preliminary
schedule below is meant to act as a general guide for the project execution and is subject to changes
based on benchmarks in the other phases of project appropriations.
June 16, 2014: AUD to review conceptual plans and approve scope and cost.
June 18, 2014: WKD to receive written authorization to proceed with project preparation.
Item # 54
Mr. Jerry Delaughter, PE
June 2, 2014
Page 4 of 4
June 18 - 30, 2014: WKD and AUD to conduct field surveying, field TV investigations and
other non-destructive testing to help refine the construction documents.
June 30, 2014: WKD provide AUD with the 30% schematic plan information and schedule.
This plan will be based on updated field investigations, utility locations and field surveys to
validate the area of service.
July 10, 2014: AUD to provide WKD with review comments and directions for final plan
productions.
July 30, 2014: WKD to provide AUD with final plans and construction estimates. AUD shall
provide their Contractor with authorization to proceed so that they can order materials.
August 10, 2014: WKD and AUD to meet with the City’s traffic planning department to
review the project and construction schedule along with gathering input from them.
September 2, 2014: Contractor to mobilize to the site and begin construction.
October 30, 2014: Final project cleanup and closeout by project team.
If there are any questions concerning our proposed scope of services and fee, please give me or Walt a
call. Should this be acceptable to AUD, please send me approval via my email address
(twingate@wkdickson.com).
Thank you for this opportunity and we look forward to working with you again.
Sincerely,
W.K. Dickson & Co., Inc.
William G. Wingate, III, P.E.
Vice President
Item # 54
Brown Street
and
Augusta Avenue
Legend
Pipe Type
Sanitary Sewer
Storm Sewer
Roads
Manhole Type
!!2 Sanitary Manhole
"S Storm Manhole Mayl 2014
Not to Scale
tItem # 54
VENDORS Attachment B E-Verify Addendum 1 SAVE Form Original 6 Copies
James G Swift & Assoc
1206 Interstate Parkway
Augusta, GA 30909
Yes 118565 Yes Yes Yes Yes
CH2M Hill
1000 Abernathy Rd.,
Atlanta, GA 30328
Yes 123606 Yes Yes Yes Yes
Johnson Laschober
1296 Broad Street
Augusta, GA 30901
Yes 226309 Yes Yes Yes Yes
Moreland Altobelli Asso
2211 Beaver Ruin Road,
Suite 190
Norcross, GA 30071
Yes 53328 Yes Yes Yes Yes
W R Toole Engineers
1005 Broad Street, 200
Augusta, GA 30901 Yes 62985 Yes Yes Yes Yes
WK Dickson & Co
1450 Greene Street
Augusta, GA 30901
Yes 110665 Yes Yes Yes Yes
Cranston Engineering
Group
452 Ellis Street
Augusta, GA 30903-2546
Yes 64684 Yes Yes Yes Yes
Woolpert
375 Northridge Rd, # 100
Atlanta, GA 30350
Yes 11815 Yes Yes Yes Yes
Dewberry
551 Piney Forest Road
Danville, VA 24540
Yes 104636 Yes Yes Yes Yes
McKim & Creed
8020 Tower Point Dr
Charlotte, NC 28227
Yes 68813 Yes Yes Yes Yes
Brown & Caldwell
900 Hammond Dr St 400
Atlanta, GA 30328
Yes 69828 Yes Yes Yes Yes
Hazen and Sawyer
5775 Peachtree
Dunwoody Rd, St D-520
Atlanta, GA 30342
Yes 70249 Yes Yes Yes Yes
ADS LLC
1300 Meridian St., 3000
Huntsville, AL 35801
Yes/Non-
Compliant 23043 Yes Yes Yes Yes
RFQ Opening
RFQ Item #13-124
Engineering Consultant Services
for Augusta, Georgia - Utilities Department
RFQ Due: Friday, May 3, 2013 @ 11:00 a.m.
Page 1 of 3
Attachment number 2 \nPage 1 of 3
Item # 54
VENDORS Attachment B E-Verify Addendum 1 SAVE Form Original 6 Copies
RFQ Opening
RFQ Item #13-124
Engineering Consultant Services
for Augusta, Georgia - Utilities Department
RFQ Due: Friday, May 3, 2013 @ 11:00 a.m.
URS Corporation
1000 Abernathy Rd 900
Atlanta, GA 30328
Yes No/Non-
Compliant Yes Yes Yes Yes
Integrated Circles Tech
270 Peachtree St NW
Atlanta, GA 30303
Yes 426843 Yes Yes Yes Yes
EMC Engineering
10 Chatham Center
South, Suite 100
Savannah, GA 31405
Yes 324745 Yes Yes Yes Yes
Gresham, Smith & Part
1400 Nashville City
Center 511 Union St
Nashville, TN 37219
Yes No/Non-
Compliant Yes Yes Yes Yes
ZEL Engineers
435 Telfair Street
Augusta, GA 30901
Yes 257101 Yes Yes Yes Yes
MWH
230 Peachtree St., S 470
Atlanta, GA
Yes 539319 Yes Yes Yes Yes
Stevenson & Palmer
723 Industrial Park Dr
Evans, GA 30809
Yes 131222 Yes Yes Yes Yes
Constantine Engineering
60-B Springdale Rd
Mobile, AL 36606
Yes 104087 Yes Yes Yes Yes
Jacobs Engineering
6801 Govenor's Lake Pk
Norcross, GA 30071
Yes 212531 Yes Yes Yes
No/Non-
Compliant
S L King & Associates
270 Peachtree St NW
Atlanta, GA 30303
Yes 435335 Yes
No/Non-
Compliant Yes Yes
S.L. King Technologies
270 Peachtree St NW
Atlanta, GA 30303
Yes 435335 Yes
No/Non-
Compliant Yes Yes
Rindt-McDuff Associates
334 Cherokee St
Marietta, GA 30060
Yes 331909 Yes Yes Yes Yes
Christopher Booker
3319 Perkins Road
Augusta, GA 30906
Yes 667907 Yes Yes Yes Yes
Page 2 of 3
Attachment number 2 \nPage 2 of 3
Item # 54
VENDORS Attachment B E-Verify Addendum 1 SAVE Form Original 6 Copies
RFQ Opening
RFQ Item #13-124
Engineering Consultant Services
for Augusta, Georgia - Utilities Department
RFQ Due: Friday, May 3, 2013 @ 11:00 a.m.
Moore Associates
1009 East Avenue
North Augusta, SC 29841
LATE Non-
Compliant
Page 3 of 3
Attachment number 2 \nPage 3 of 3
Item # 54
Commission Meeting Agenda
7/15/2014 2:00 PM
Designation of SPLOST Funds for Wayfinding Sign System
Department:Clerk of Commission
Caption:Motion to approve designating recaptured SPLOST funds to
complete the City's wayfinding sign system. (Approved by
Engineering Services Committee July 7, 2014)
Background:This city sign system is only partially finished, but the remainder
of the countywide system can be completed within a year. The
comprehensive sign system will direct residents and visitors to
attractions and public facilities such as Diamond Lakes, Newman
Tennis Center, Judicial Center, Soccer Complex, Aquatic Center,
Augusta Common, Riverwalk, the Airport, public parking and
more. The Augusta Convention and Visitors Bureau manages the
system for the City. Support letters from numerous organizations
are attached.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 55
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Item # 55
Commission Meeting Agenda
7/15/2014 2:00 PM
Notification of award for a construction contract to Contract Management Inc. for construction of the
Fort Gordon New Water and Sewage Connections under the Task Order Program for Infrastructure
RFQ #13-194 in the amount of $609,821.68. Bid item #14-143
Department:Augusta Utilities Department
Caption:Motion to approve the notification of the award of a contract with
Contract Management Inc. for services associated with
construction of the Fort Gordon New Water and Sewage
Connections under the Task Order Program for Infrastructure
RFQ #13-134 in the amount of $609,821.68. Bid Item #14-143.
(Approved by Engineering Services Committee July 7, 2014)
Background:The objective of this project is to provide water and sewage
connections on Fort Gordon. This project will consist of multiple
connections various sizes and installation up to 5000 LF of sewer
main and 6650 LF of water main. Some connections to the
existing infrastructure will be upgraded and some connections will
be for new infrastructures throughout the base.
Analysis:Contract Management Inc submitted an acceptable bid package
and was the lowest responsive bidder. The Utilities Department
desires to inform commission of the award of this contract to
construct the Fort Gordon New Water and Sewage Connections
under the Task Order Program for Infrastructure RFQ #13-134 to
Contract Management Inc.
Financial Impact:$609,821.68, under account number 507043490-5425410 /
88886666-5425410
Alternatives:No alternatives due to the contract being awarded under the Task
Order Program for Infrastructure RFQ #13-134
Recommendation:We are informing commission of the department's award of the
contract with Contract Management Inc.. in the amount of
$609,821.68 for the construction of the Fort Gordon New Water
and Sewage Connections Project under the Task Order Program
for Infrastructure RFQ #13-134 Cover Memo
Item # 56
Funds are Available
in the Following
Accounts:
$609,821.68 from account 507043490-5425410 / 88886666-
5425410
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Utilities
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 56
Attachment number 1 \nPage 1 of 4
Item # 56
Attachment number 1 \nPage 2 of 4
Item # 56
Attachment number 1 \nPage 3 of 4
Item # 56
Attachment number 1 \nPage 4 of 4
Item # 56
Invitation to Bid
Sealed bids will be received at this office on Wednesday, April 2, 2014 @ 3:00 p.m. for furnishing:
Bid Item 14-143 Fort Gordon New Water & Sewage Connections for Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and
specifications which are non-refundable is $25.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through
Augusta Blue Print (706 722-6488) beginning Monday, March 17, 2014. Bidders are cautioned that submitting a
package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of
goods or services, or coordination with other work that is material to the successful completion of the project.
Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of
documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, March 21, 2014 @ 10:00 a.m. in the Procurement
Department, 530 Greene Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, March 25,
2014 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 56
UNOFFICIAL
VENDORS Attach.
B E-Verify #SAVE
Form Add. 1 Bid
Bond Bid Amount
Blair Construction,
Inc.
PO Box 770
Evans, GA 30809
Yes 224004 Yes Yes Yes $626,267.02
Quality Storm Water
Solutions
P.O. Box 1847
Evans, GA 30809
Yes 233338 Yes Yes Yes $677,732.00
CMI
P. O. Box 3833
Augusta, GA 30914
Yes 225306 Yes Yes Yes $579,165.29
Bid Item #14-143
Fort Gordon New Water & Sewage Connections
for Augusta, Georgia - Utilities Department
Bid Due: Wednesday, April 2, 2014 @ 3:00 p.m.
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 56
UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST
6" Diameter PVC sanitary pipe SDR 35, Depth 0' to 6' including Type II (No. 57 stone) bedding material 1000 LF $13.55 $13,550.00 $14.65 $14,650.00 $15.00 $15,000.00 $15.00 $15,000.00
8" Diameter PVC sanitary pipe SDR 35, Depth 0' to 6' including Type II (No. 57 stone) bedding material 4000 LF $17.25 $69,000.00 $22.49 $89,960.00 $17.50 $70,000.00 $17.50 $70,000.00
Pre-Cast sanitary manhole, GDOT STD 1011A, Type 1, depth 0-6'40 EA $1,359.94 $54,397.60 $1,279.00 $51,160.00 $1,258.60 $50,320.00 $1,258.60 $50,344.00
6" sanitary sewer service, complete 75 EA $820.00 $61,500.00 $795.00 $59,625.00 $389.75 $29,231.25 $389.75 $29,231.25
Cut and plug existing sanitary sewer, diameter varies 16 LF $1,164.00 $18,624.00 $400.00 $6,400.00 $225.00 $3,600.00 $225.00 $3,600.00
Tie new san. Sewer to existing manholes, diameter varies 30 EA $1,455.00 $43,650.00 $700.00 $21,000.00 $225.00 $6,750.00 $225.00 $6,750.00
2" Tap on same size Dia. Pipe 16 EA $1,067.00 $17,072.00 $599.00 $9,584.00 $540.20 $8,643.20 $540.20 $8,643.20
3" Tap on same size Dia. Pipe 30 EA $0.00 $0.00 $0.00 $0.00 $791.40 $23,742.00 $791.40 $23,742.00
4" Tap on same size Dia. Pipe 30 EA $1,248.39 $37,451.70 $1,807.00 $54,210.00 $1,677.92 $50,337.60 $1,677.92 $50,337.60
6" Tap on same size Dia. Pipe 15 EA $1,576.25 $23,643.75 $2,228.00 $33,420.00 $2,269.32 $34,039.80 $2,269.32 $34,039.80
8" Tap on same size Dia. Pipe 20 EA $1,809.53 $36,190.60 $2,926.00 $58,520.00 $3,375.00 $67,500.00 $3,375.00 $67,500.00
2" PVC Water Transmission Main C 900, Class 200 700 LF $7.76 $5,432.00 $7.00 $4,900.00 $6.25 $4,375.00 $6.25 $4,375.00
3" PVC Water Transmission Main C 900, Class 550 LF $8.24 $4,532.00 $7.50 $4,125.00 $7.25 $3,987.50 $7.25 $3,987.50
4" DIP, water transmission, Class 350, standard 400 LF $20.66 $8,264.00 $28.00 $11,200.00 $26.74 $10,696.00 $26.74 $10,696.00
6" DIP, water transmission, Class 350, standard 1200 LF $20.66 $24,792.00 $24.66 $29,592.00 $27.15 $32,580.00 $27.15 $32,580.00
8" DIP, water transmission, Class 350, standard 1200 LF $25.02 $30,024.00 $31.37 $37,644.00 $27.15 $32,580.00 $27.15 $32,580.00
10" DIP, water transmission, Class 350, standard 1000 LF $31.04 $31,040.00 $34.45 $34,450.00 $32.40 $32,400.00 $32.40 $32,400.00
12" DIP, water transmission, Class 350, standard 1100 LF $38.80 $42,680.00 $46.80 $51,480.00 $40.51 $44,561.00 $40.51 $44,561.00
Fire Hydrant Assembly Complete with valve, lead pipe Joint restraint ant, and blocking. (Valve Box and ATV kit included)10 EA $2,910.00 $29,100.00 $3,070.00 $30,700.00 $2,214.60 $22,146.00 $2,214.60 $22,146.00
Cut,plug and tie in existing water mains, diameter varies 10 EA $1,500.00 $15,000.00 $1,000.00 $10,000.00 $750.00 $7,500.00 $750.00 $7,500.00
Miscellaneous Pipe fittings and connections 1000 LB $3.39 $3,390.00 $3.50 $3,500.00 $4.37 $4,370.00 $4.37 $4,370.00
$569,333.65 $616,120.00 $554,359.35 $554,383.35
Lump Sum 1 10%$56,933.37 $56,933.37 $61,612.00 $61,612.00 55,435.94$ 55,435.94$ 55,438.33$ 55,438.33$
$626,267.02 $677,732.00 $579,165.29 $609,821.68
BID Bond Amount $62,626.70 $67,773.20 $57,916.53 $60,982.17
FORT GORDON NEW WATER AND SEWAGE CONNECTIONS TAB SHEET Bid Item #14-143
DESCRIPTION QTY UNIT
Blair Construction Quality Strom Water Solutions CMI (Per the Bid)CMI (AUD Tab Sheet)
Attachment number 4 \nPage 1 of 1
Item # 56
Attachment number 5 \nPage 1 of 1
Item # 56
ATTN THERON SAPP
QUALITY STORM WATER
SOLUTIONS
P. O. BOX 1847
EVANS, GA 30809
ATTN JAMES WILLIAMS
CONTRACT MANAGEMENT INC
1827 KILLINGSWORTH
AUGUSTA GA 30904
ATTN ANTHONY HIGHFIELD
EAGLE UTILITY
1350 BRANCH ROAD
BISHOP, GA 30627
ATTN PATRICK DILLARD
BLAIR CONSTRUCTION
PO BOX 770
EVANS, GA 30809
Bid Item 14-143 Fort Gordon New Water
& Sewage Connections mailed and
faxed 3/14/14
Bid 14-143
Fort Gordon New Water & Sewage
Connections
For Utilities Department
Bid Due: 4/2/14 @ 3:00 p.m.
Tom Wiedmeier
Augusta Utilities
Bay Street
Jerry Delaughter
Augusta Utilities
Bay Street
Yvonne Gentry
LSBOP
6th Floor
Municipal Building
Deanna Davis
Augusta Utilities
Bay Street
Stanley Aye
Augusta Utilities
Bay Street
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Commission Meeting Agenda
7/15/2014 2:00 PM
Staff Augmentation & Professional Services Extension (SA8)
Department:Abie L. Ladson, Director
Caption:Motion to approve Supplemental Agreement 8 with Jacobs
Engineering Group Inc. which will allow David Griffith to
continue to provide project management support via Staff
Augmentation in the amount not to exceed $200,000. This will be
funded from TIA Discretionary funds for Augusta Engineering
Department. (Approved by Engineering Services Committee
July 7, 2014)
Background:Augusta-Richmond County is responsible for Preliminary
Engineering activities on several Georgia Department of
Transportation (GDOT) projects including Windsor Spring Road
Phase IV & Phase V, Wrightsboro Road, and Improvements to
Riverwatch Parkway. These projects are in various stages of
development and require knowledgeable, efficient and effective
interaction and coordination with GDOT, the respective Design
Consultants and work units within Augusta-Richmond County.
Analysis:On June 7, 2005 the Commission approved the initial agreement
with Jacobs Engineering Group Inc. for David Griffith to provide
staff support as Project Manager. This agreement has proven to be
very effective and beneficial to the Engineering Department.
David’s knowledge of the GDOT processes and understanding of
how to request assistance on projects has resulted in saving the
Engineering Department millions of dollars. In November 2011
GDOT advised the Engineering Department that it is our
responsibility to take over the coordination of relocation of
utilities on the Windsor Spring Road Phase IV and Phase V
projects and David is handling this responsibility. It is the desire
of the Engineering Department to extend this agreement.
Financial Impact:Funding for Supplemental Agreement Number Eight will come
from TIA Discretionary funds in respective to projects Windsor
Spring Road, Section IV and Windsor Spring Road, Section V not
to exceed $200,000 transferred to the current contract with Jacobs
Engineering Group Inc. Cover Memo
Item # 57
Alternatives:1) Approve Supplemental Agreement 8 with Jacobs Engineering
Group Inc. which will allow David Griffith to continue to provide
project management support via staff augmentation in the amount
not to exceed $200,000 which will be funded from TIA
Discretionary Contingency funds for the Augusta Engineering
Department. 2) Deny and identify alternative for coordinating
ARC managed GDOT projects.
Recommendation:Approve alternative number one
Funds are Available
in the Following
Accounts:
TIA Discretionary Funds
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 57
(SA02 – For changes greater than $20,000) April 2005
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Jacobs Engineering Group Inc., Consultant, entered into a contract with Augusta-Richmond County on
June 7, 2005, to provide Project Management support associated with the “Temporary Professional Services Support”,
File Reference No. 14-005 (F), and
WHEREAS, changes are incorporated into the original contract to provide clarity and project management guidance:
1) The Consultant will provide a Project Manager to assist Augusta Engineering Department (AED)
2) The Consultant’s Project Manger will assist in managing the Georgia Department of Transportation (GDOT)
federal aid projects that are currently in the Work Program for which AED has Preliminary Engineering
responsibility. The priority projects are Windsor Spring Road Phase IV and Phase V.
3) The Consultant’s Project Manager will provide training to AED Engineering Manager of designee to manage
transportation projects that are fully or partially funded by the GDOT and/or FHA. The Consultant’s Project
Manager and AED designee shall be work as a team.
4) The Consultant’s Project Manager will coordinate all activities requiring AED decision or funds with AED Assistant
Director Engineering.
5) The Consultant’s Project Manager will have bi-weekly progress meeting with AED designated staff to discuss
projects progress, scheduling, coordination status and any key item effecting progress of the projects
6) The Consultant shall submit services provided monthly payment request with supporting Time Tracking sheet per
task and work done summary.
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the
original contract, we desire to submit the following Supplemental Agreement to-wit
It is agreed that as a result of the above described modification the contract amount is increased by $200,000 from
$1,637,600 to a new total of $1,837,600.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or
changes the original contract of which it becomes a part, except as specifically stated herein.
NOW, THEREFORE, We, Jacobs Engineering Group Inc., Consultant, hereby agree to said Supplemental Agreement
consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part
of the original contract to be performed under the specifications thereof, and that the original contract is in full force and
effect, except insofar as it might be modified by this Supplemental Agreement.
This day of , 2014.
RECOMMEND FOR APPROVAL:
AUGUSTA, GEORGIA JACOBS ENGINEERING GROUP INC.,
Mayor Deke S. Copenhaver
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): N/A
Supplemental Agreement Number: 8
Purchase Order Number: 113792
Professional advice and consulting services regarding Project Management support via Staff Augmentation
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
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Item # 57
Augusta-Richmond County, Georgia
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized to CPB#N/A. This project is necessary to provide
project management support via staff augmentation in an amount not to exceed $200,000
to be funded from TIA Discretionary Funds upon receipt and review of executed documents.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV 230,000$
Special 1% Sales Tax, Phase V 675,000$
Special 1% Sales Tax, Phase III 592,500$
Special 1% Sales Tax, Phase IV 52,600$
Special 1% Sales Tax, Phase VI 87,500$
TIA Discretionary Funds 200,000$
1,837,600$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Deke Copenhaver, Mayor
CPB#N/A
CAPITAL PROJECT BUDGET
STAFF AUGMENTATION PROJECT MANAGEMENT
CHANGE NUMBER EIGHT
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
PLEASE DO NOT PROCESS THIS CPB; ONCE APPROVED BY COMMISSION AN ORIGINAL WILL BE SENT TO THE CLERK OF COMMISSION. POC: EXT 5070
1 of 2 6/13/2014
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Item # 57
Augusta-Richmond County, Georgia CPB#N/A
CAPITAL PROJECT BUDGET
STAFF AUGMENTATION PROJECT MANAGEMENT
CHANGE NUMBER EIGHT
PLEASE DO NOT PROCESS THIS CPB; ONCE APPROVED BY COMMISSION AN ORIGINAL WILL BE SENT TO THE CLERK OF COMMISSION. POC: EXT 5070
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SALES TAX PHASE III
323-041110-($592,500) ($592,500)
SALES TAX PHASE IV
324-041110-($282,600) ($282,600)
SALES TAX PHASE V
325-041110 ($675,000) ($675,000)
SALES TAX PHASE VI
328-041110 ($87,500) ($87,500)
TIA DISCRETIONARY
335-041110-($200,000) ($200,000)
TOTAL SOURCES: ($1,637,600) ($200,000) ($1,837,600)
USE OF FUNDS
MANAGEMENT CONSULTANT $1,637,600 $200,000 $1,837,600
TOTAL USES:$1,637,600 $200,000 $1,837,600
2 of 2 6/13/2014
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Item # 57
Commission Meeting Agenda
7/15/2014 2:00 PM
Contract with Heery International
Department:Clerk of Commission
Caption:Motion to approve the termination of the contract between Heery
International and Augusta, Georgia. (Requested by
Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 58
Commission Meeting Agenda
7/15/2014 2:00 PM
Effects of Altering Space Allocations and Construction Schedule
Department:Clerk of Commisson
Caption:Motion to discuss short and long term effects of altering space
allocations and the construction schedule in the Municipal
Building as a result of commission action on 6/3/14. (No
recommendation from Engineering Services Committee July
7, 2014)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 59
Commission Meeting Agenda
7/15/2014 2:00 PM
Environmental Services Department Update on Solid Waste Collection fees for Vacant Lots
Department:Environmental Services
Caption:Environmental Services Department Update on Solid Waste
Collection fees for Vacant Lots. (No recommendation from
Engineering Services Committee May 27, 2014; referred from
the June 3, 2014 to June 17th to July 7th Commission meeting)
(Requested by Commissioner Wayne Guilfoyle)
Background:At the Commission meeting on June 4, 2013, the Resolution and
policies regarding Solid Waste collection in Augusta were
approved. This resolution coordinated with the change to one time
per week trash collection, and the change in contractors and
collection rules for those property owners in Augusta that
participate in the solid waste and recyclables collection
program. The policies that go along with the Resolution which are
applicable for this discussion are “Solid Waste Collection Fees”
and “Solid Waste and Recycling Exemptions”. These two policies
define the service types, fees, and qualifications to be released
from services. The “Solid Waste Collection Fees” policy defines
an Unoccupied Location as a “vacant or unoccupied residential
unit, unimproved property or vacant lot”. It further states that to
reclassify a residential unit as an Unoccupied Location, the
property must be uninhabitable due to fire, flood, or natural
disaster; meet the terms of the Mothball ordinance; be condemned;
or the property has no dwelling. At this level of service the owner
is entitled to receive weekly yard waste and bulky waste collection
as an easy and effective means to maintain their property at a rate
of $155.25 per year, or $12.93 per month.
Analysis:The 2014 tax year is the first time this fee for Unoccupied
Locations has been implemented. It has, however, highlighted the
fact that the various qualifications for exemption from service
need to be expanded. Currently, a customer can be released from
services for one of the following reasons: the dwelling is 200+
feet from the right of way; a tract of land greater than 10 acres in
size used for agricultural, forestry, or farming; or there is a high
potential risk to safety or high potential to damage property. It
does not include an exemption for undeveloped lots that are less
than 10 acres in size. It is therefore the recommendation from
Cover Memo
Item # 60
ESD that an exemption be included for those properties that have
no dwelling as of January 1 of the current tax year. This would go
into effect for the 2014 tax year. This change would affect
approximately 11,800 parcels out of 75,200, or 16% of the
properties in Augusta. Further, this change would need to be
implemented as soon as possible to provide adequate notice to the
property owners and to provide ESD adequate time to amend the
billing data prior to the digest being frozen at the end of July in
preparation for the annual property tax statement mailing.
Financial Impact:The financial impact will be sizeable to ESD, as this service was
budgeted and approved for 2014. The impact will be a reduction
in revenues of approximately $1.3M due to the department
assuming roughly 8000 vacant lots would remain after exemptions
were granted. Further, if this service is eliminated altogether, this
changes the value of the solid waste collections contract for the
contracted haulers – Advanced Disposal and Inland Services, who
entered into an agreement with Augusta to provide collection
services to these properties. For both contractors, this would
directly impact their subcontractors – A1 Sanitation and
Metropolitan Waste, as these companies purchased trucks and are
servicing the yard waste and bulky waste routes each day. With
potentially 8000 fewer collections each month, the amount the
subcontractors would earn would decrease greatly.
Alternatives:1. Approve the inclusion of an exemption option for those
properties that have no dwelling as of January 1 of the current tax
year. 2. Do not approve
Recommendation:Approve the inclusion of an exemption option for those properties
that have no dwelling as of January 1 of the current tax year.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Commission Meeting Agenda
7/15/2014 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held June 26 , 2014 and Special Called Meeting held
July 7, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 61
Commission Meeting Agenda
7/15/2014 2:00 PM
"Information Only Approval" - Sole-Source Purchase of Tasers
Department:Sheriff
Caption:Information Only Approval for Sole-Source Purchase - Taser
International.
Background:The Richmond County Sheriff's Office recently placed and
received an order for additional conducted electrical weapons
(Tasers) and related items. The purchase amount was $26, 962.11
and has been determined to be over the "Administrator approval"
limit of $25,000. To this end, the Sheriff's Office is providing this
agenda item for "Information Only Approval."
Analysis:
Financial Impact:
Alternatives:
Recommendation:Approve sole-source purchase of Taser items.
Funds are Available
in the Following
Accounts:
Available 278-03-2511/53-16210
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
7/15/2014 2:00 PM
Affidavit
Department:
Caption:Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 63