HomeMy WebLinkAbout2014-06-17-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
6/17/2014
2:00 PM
INVOCATION:
Rev. Chavis L. Boyd, Pastor
Mt. Vernon Missionary Baptist Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Ms. Angela D. Avery, MPA, IFS Securities, Inc. regarding minority
inclusion on the upcoming bond refinancing of the Water & Sewer
transaction.
Attachments
B. Ms. Sara Seago regarding Solid Waste vacant lot fee. (Requested by
Commissioner Marion Williams)
Attachments
CONSENT AGENDA
(Items 1-13)
PLANNING
1. FINAL PLAT – HAYNE’S STATION, PHASE 2B – S-818-II-B – A
request for concurrence with the Augusta Georgia Planning Commission
to approve a petition by Cranston Engineer Group P.C., on behalf of
Coel Development Company Inc., requesting final plat approval for
Hayne’s Station, Phase 2B. This residential subdivision is located on
Rosland Circle and contains 29 lots. DISTRICT 3
Attachments
PUBLIC SERVICES
2. Motion to renew the Sec. 5311 Rural Transit grant application between Attachments
the Georgia Department of Transportation (GDOT) and Augusta,
Georgia for July 1, 2014 to June 30, 2015.(Approved by Public
Services Committee June 9, 2014)
3. Motion to approve Mark A. Dorner as the new Interim General Manager
for McDonald Transit. (Approved by Public Services Committee June
9, 2014)
Attachments
ADMINISTRATIVE SERVICES
4. Motion to approve the FY 2015 Metropolitan Transportation Planning
Services contract between Augusta, Georgia and the Georgia Department
of Transportation. (Approved by Administrative Services &
Finance Committees June 9, 2014)
Attachments
PUBLIC SAFETY
5. Motion to accept grant award in the amount of $69,477 for the
Richmond County State Court Accountability Court Programs from
Criminal Justice Coordinating Council. (Approved by Public Safety
Committee June 9, 2014)
Attachments
6. Motion to approve a Memorandum of Understanding between Augusta,
Georgia and Georgia Emergency Management Agency. (Approved by
Public Safety Committee June 9, 2014)
Attachments
7. Motion to approve the acceptance of State Grant Award for Superior
Court Felony Drug Court. (Approved by Public Safety Committee
June 9, 2014)
Attachments
8. Motion to approve the acceptance of State Grant Award for Superior
Court Mental Health Court. (Approved by Public Safety Committee
June 9, 2014)
Attachments
FINANCE
9. Motion to approve allowing members of the Augusta Commission to
purchase their respective chamber (surplus) chairs in the amount of $25
Attachments
each in accordance with IRS regulations of depreciation. (Approved by
Finance Committee June 9, 2014)
PETITIONS AND COMMUNICATIONS
10. Motion to approve the rescheduling of the July 1, 2014 regular meeting
of the commission to Thursday June 26, 2014.
Attachments
11. Motion to approve the minutes of the regular and Special
Called Commission meetings held June 3, 2014 and June 9, 2014.
Attachments
APPOINTMENT(S)
12. Motion to approve the appointment of Mr. Brian Kyzer to the General
Aviation Commission-Daniel Field due to the resignation of William
Welsh representing District 6.
Attachments
13. Motion to approve District 8 appointment.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
6/17/2014
AUGUSTA COMMISSION
REGULAR AGENDA
6/17/2014
(Items 14-27)
PLANNING
14. Z-14-35 – A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Mary Kingcannon, on behalf of
John Cropper, requesting a Special Exception to establish a Family
Personal Care Home per Section 26-1 (H) of the Comprehensive
Zoning Ordinance affecting property containing.27 acres and known as
3307 Emerson Drive. Tax Map 122-3-079-00-0 DISTRICT 6
Attachments
ADMINISTRATIVE SERVICES
15. Discuss the Mercer Group Contract, lack of commission approval, state
law and the procurement process. (Requested by Commissioner
Marion Williams)
Attachments
FINANCE
16. Receive final report from Finance Director relative to employees
attending the June 2 - 7 SUNGARD Software Conference held in
Anaheim, CA. (Requested by Commissioner Marion Williams)
Attachments
ENGINEERING SERVICES
17. Motion to approve an Option for Right-of-Way between Walter F.
Tereshinski and Augusta, Georgia for an easement consisting of 0.314
acre (13,670.06 sq. ft.) in fee, more or less, and 0.105 acre (4,555.41 sq.
ft.) of permanent construction and maintenance easement located at 4822
Windsor Spring Road for a total price of $100,440.00.
Attachments
18. Approve the reallocation of space for commissioners and the mayor in
the commission chamber. The present set-up of the dais gives the
appearance of three separate groups as opposed to one cohesive group.
Provide the mayor with double the space of each commissioner and
equally divide the remaining space. (Requested by Commissioner Bill
Lockett)
Attachments
19. Discuss the ESD approach for tire collection in residential areas. (No
recommendation from Engineering Services Committee May 27,
2014 and referred from the June 3, 2014 Commission meeting)
Attachments
20. Discuss the utilization of the downtown depot as a needed source of
revenue. (Requested by Commissioner Bill Lockett)
Attachments
21. Environmental Services Department Update on Solid Waste Collection
fees for the Urban Services District. (No recommendation from
Engineering Services Committee May 27, 2014and referred from the
June 3, 2014 Commission meeting)
Attachments
22. Environmental Services Department Update on Solid Waste Collection
fees for Vacant Lots.(No recommendation from Engineering Services
Committee May 27, 2014and referred from the June 3, 2014
Commission meeting)
Attachments
23. Consider assuming responsibility for a highway beautification project for
Gordon Highway and Deans Bridge Road extending from Regency Mall
to Fort Gordon’s Cyber Command Main Gate and Gate 5 respectively.
Task Code Enforcement with ensuring that all properties in referenced
areas are compliant with local policies. (Requested by Commissioner
Bill Lockett)
Attachments
24. Presentation by Ms. Karen Zipperer regarding the increased cost for solid
waste pickup in District 1.
Attachments
25. Provide an assessment of any potential progress that has been made
relative to the development of the Regency Mall Property. This unsightly
property is located at the intersection of two of the most heavily traveled
roads in the city. (Gordon Highway/Deans Bridge Road). The condition
of this Mall has impeded economic growth in this area for many years.
South Augusta development is as important as downtown development
and must receive the same amount of attention that is devoted to the
development of downtown Augusta. (Requested by Commissioner Bill
Lockett)
Attachments
26. Discuss the weekly garbage and yard waste pickup(s) associated with the
Solid Waste Contract. (Requested by Commissioner Marion Williams
and referred from the June 3, 2014 Commission meeting)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
Upcoming Meetings
www.augustaga.gov
27. Motion to approve execution by the Mayor of the affidavit of compliance
with Georgia's Open Meeting Act.
Commission Meeting Agenda
6/17/2014 2:00 PM
Invocation
Department:
Caption:Rev. Chavis L. Boyd, Pastor
Mt. Vernon Missionary Baptist Church
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
6/17/2014 2:00 PM
IFS Securities/Angela Avery
Department:
Caption:Ms. Angela D. Avery, MPA, IFS Securities, Inc. regarding
minority inclusion on the upcoming bond refinancing of the Water
& Sewer transaction.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Commission Meeting Agenda
6/17/2014 2:00 PM
Sara Seago
Department:
Caption:Ms. Sara Seago regarding Solid Waste vacant lot fee. (Requested
by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Commission Meeting Agenda
6/17/2014 2:00 PM
Final Plat - Hayens Station Phase 2B
Department:Planning Commission
Caption: FINAL PLAT – HAYNE’S STATION, PHASE 2B – S-818-II-
B – A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Cranston Engineer Group
P.C., on behalf of Coel Development Company Inc., requesting
final plat approval for Hayne’s Station, Phase 2B. This residential
subdivision is located on Rosland Circle and contains 29
lots. DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 4
Commission Meeting Agenda
6/17/2014 2:00 PM
Z-14-35
Department:Planning Commission
Caption: Z-14-35 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by Mary Kingcannon,
on behalf of John Cropper, requesting a Special Exception to
establish a Family Personal Care Home per Section 26-1 (H) of
the Comprehensive Zoning Ordinance affecting property
containing.27 acres and known as 3307 Emerson Drive. Tax Map
122-3-079-00-0 DISTRICT 6
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 5
Commission Meeting Agenda
6/17/2014 2:00 PM
5311 Rural Grant
Department:Augusta Public Transit
Caption:Motion to renew the Sec. 5311 Rural Transit grant application
between the Georgia Department of Transportation (GDOT) and
Augusta, Georgia for July 1, 2014 to June 30, 2015.(Approved by
Public Services Committee June 9, 2014)
Background:The Augusta-Richmond County Commission annually approves
Augusta Public Transit’s Sec. 5311 Rural Transit grant application
for providing rural transportation service to the citizens of Augusta-
Richmond County.
Analysis:The renewal of this contract will allow Augusta Public Transit to
continue providing Rural transportation service to the citizens of
Rural Augusta-Richmond County.
Financial Impact:The Augusta-Richmond County share of the budget for 2014 and ½
2015 is approximately $143,366.
Alternatives:Deny request.
Recommendation:Approve the submission of the grant.
Funds are Available
in the Following
Accounts:
budgeted in 2014 budget 546-09-1120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
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Attachment number 1 \nPage 1 of 4
Item # 6
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Attachment number 1 \nPage 2 of 4
Item # 6
EXHIBIT 6
(Page 1 of 2)
AUTHORIZING RESOLUTION
RESOLUTION AUTHORIZING THE FILING OF AN APPLTCATION WITH THE GEORGIA DEPARTMENT OFTRANSPORTATION AND THE UNITED STATES DEPARTMENT OF TRANSPORTATION, FOR A GRANT FORPUBLIC TRANSPORTATION ASSISTANCE UNDER SECTION 5311 OF THE FEDERAL TRANSIT LAWSUNDER CHAPTER 53 OF TITLE 49 OF THE UNITED STATES CODE.
WHEREAS, the Federal Transit Administration and the Georgia Department of Transportation are authorized tomake grant to non-urbanized areas for mass transportation projects; and
WHEREAS, the contract for financial assistance will impose certain obligations upon applicant, including theprovision by it of the local share of project costs; and
WHEREAS, it is required by the United States Department of Transportation and the Georgia Department of
Transportation in accord with the provisions of Title Vl of the Civil Rights Act of 1964, that in connection with the
filing of an application for assistance under the Federal Transit Act, the applicant gives an assurance that it will
comply with Title Vl of the Civil Rights Act of 1964 and under the United States Department of Transportation
requirements thereunder; and
NOW THEREFORE, BE lT RESOLVED BY Auqusta-Richmond Countv (Auqusta. Georqia - A potitical
subdivision of the State of Georoia. AKA Richmond Countv). hereinafter referred to as the "APPLICANT",
1. That the (Mavor Deke Gopenhaver) hereinafter referred to as the "Official is authorized to execute and file an
application on the behalf of the Applicant, a City/County government, with the Georgia Department of
Transportation to aid in the financing of public transportation assistance pursuant to Section 5311 of the
Federal Transit Act."
2. That the Official is authorized to execute and file such application and assurances or any other document
required by the U.S. Department of Transportation and the Georgia Department of Transportation effectuating
the purpose of Title Vl of the Civil Rights Act of 1964.
3. That the Official is authorized to execute and file all other standard assurances or any other document required
by the Georgia Department of Transportation or the U.S. Department of Transportation in connection with the
appl ication for pu bl ic tra nsportation assista nce.
4. That the Otficial is authorized to furnish such additional information as the U.S. Department of Transportation or
the Georgia Department of Transportation may require in connection with the application of the project.
5. That the Official is authorized to execute grant contract agreements on behalf of the Applicant with the Georgia
Department of Transportation in connection with the application for public transportation assistance.
6. That the applicant while making application to or receiving grants from the Federal Transit Administration will
comply with FTA Circular 9040.1c, FTA Certifications and Assurances for Federal Assistance 2014 as listed in
Appendix M and General Operating Guidelines as illustrated in Appendix D of the Georgia State Management
Plan and Administrative Guide for Rural Public Transportation Proorams.
7. That the Applicant has or will have available in the General Fund the required non-federal funds to
meet local share requirements.
Attachment number 1 \nPage 3 of 4
Item # 6
EXHIBIT 6
(Page 2 of2)
APPROVED AND ADOPTED this day of _,2014.
Ghairman of Gommission or Sole Commissioner
Deke Copenhaver. Mavor
Type Name and Title
Signed, sealed and delivered this day of ,2014 in the presence of
Witness
Notary Public/Notary Seal
CERTIFICATE
The undersigned duly qualified and acting (Clerk of Commission ) of ( Auqusta. GA. )(Title of Certifying/Attesting Officiat) (Appticant's Legat Name)
certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting held on
2014
Name of Certifying/Attesting Officer
County Seal
Title of Gertifying/Attesting Officer
Attachment number 1 \nPage 4 of 4
Item # 6
Commission Meeting Agenda
6/17/2014 2:00 PM
McDonald Transit GM
Department:Augusta Public Transit
Caption:Motion to approve Mark A. Dorner as the new Interim General
Manager for McDonald Transit. (Approved by Public Services
Committee June 9, 2014)
Background:See the attachments.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
No funding required
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
$) nnrP Devtil>
McDONALD TRANSIT
May 20,2074
Ms. Sharon Dottery
Transit Contract Manager
1535 Fenwick Street
Augusta, Georgia 30904
RE: Transit Management Agreement
RFP #13-125
Dear Ms. Dottery:
It is a pleasure to serve the citizens of Augusta - Richmond.
Our lnterim General Manager, Mark Dorner, has agreed to accept an offer to become General Manager
contingent on client advise and consent. This position is integral to our service through the professional
services agreement. As such, we respectfully request the advice and consent of Augusta - Richmond in
this important decision.
Mark Dorner will serve as lnterim General Manager until this issue is resolved. We look forward to
responding to any questions which may arise. Mr. Lett will be available to appear at the June 9,2O!4
meeting with Mr. Dorner. lf the item is at a different date, it would be my pleasure to attend.
""
President
cc: Ms. Tameka Allen, Deputy Administrator
Mr. Kenneth S. Bray, Staff Attorney
3800 Sandshell Drive ' Suite L85 ' Fort Worth, Texas 76137 '817-232-9551,.Fax817-232-9560 . www.mcdonaldtransit.com
Attachment number 1 \nPage 1 of 1
Item # 7
Mark A Dorner
7614 Galliano Circle
Austin TX 78749
Phone 512-897-8350
mdorner@mcdonaldtransit.com
EXPERIECE
April 2012 to present
Assignments with McDonald Transit, 3800 Sandshell Dr. Ste. 185, Fort Worth TX 76137
March 2014 to present,
Interim General Manager of Augusta Transit Management Inc. contractor to Augusta Public Transit,
providing the qualified leadership and instilling confidence in all employees and most importantly our
client. Resumed work on several stalled policies and have introduced several means and methods that
have been successful at other properties. There is exciting potential in Augusta with a good work force
that is seeking the proper guidance and winning attitude with teamwork focus to provide safe and reliable
public transit that the citizens of Augusta deserve.
January to March 2014
In January McDonald Transit offered opportunity to expanded my experience and the first assignment
would be as Interim Director of Maintenance, for Citibus Lubbock TX, where I provided direction of a
work force of two dozen employees including two Lead Foreman, several Mechanics and several
Laborers while pending the interview and placement of new Director. During this assignment managed
several projects that had been stalled or abandoned that included returning the bus washer to working
order and installation of protective barrier for a natural gas fueled hotsy pressure water unit that had been
over looked for months and had even passed Fire Department inspection while posing as a severe danger.
Also made arrangements for several bus pads and shelters to be placed that had also been sidelined. While
also dealing with the daily requirements of providing maintenance of an aging and very mixed fleet of
Fixed Route Service (FRS), dedicated Texas Tech (TT) campus service and ADA transit. Introduced to
IMaint software program. In addition I was placed on the bid for Yuma AZ requiring a visit of several
days to become familiar with the scope of services; ultimately this contract was not pursued by McDonald
Transit.
April 2012 to January 2014
Director of Safety and Training Travis Transit Management Inc.; the primary FRS contractor to Capital
Metro of Austin TX, responsible for overseeing the safety and training needs of all employees. Oversaw a
four person Safety Team that was tasked with reviewing accidents to determine preventability and
Attachment number 2 \nPage 1 of 4
Item # 7
develop corrective measures; enforcing safety guidelines to prevent further injury or loss of assets; and
the training of new hires and remedial training of existing employees to obtain company standards.
Introduced several programs to the workforce to include; a defined Return To Work program with
standards set before being released to work, Established minimum requirements for Post-Accident
training for every Preventable accident that includes returning to the scene and discussions of options that
may have occurred to possibly avoiding the accident in the first place. Encouraged the adaption of
TAPTCO training that is making an impact on new Operators, as a structured course that was not in
existence prior. In addition core TAPTCO subjects are used in Post-Accident training. After reviewing the
poor accountability of the locally implemented Defect Card introduced the DVIR (Driver Vehicle
Inspection Record) book process as required by FTA and DOT regulations for revenue vehicles. Inception
date of contract was 19 August 2012; after the 4th of July holiday a plan was prepared and an eight hour
Safety Refresher Training program developed that all employees to include Operators, Mechanics,
Facilities Maintenance, Service island, Supervisors and Administrative staff had to attend no later than 45
days after that date; of the nearly 800 employees only less than two dozen personnel had failed to
complete the training prior to inception date. The remainder were completed shortly thereafter and well
prior to the contractual date. Amongst process of a workforce and workplace that had been conducting
itself as an intra-government agency to metamorphosis into employees of a responsible and liable
contractor there was several barriers that were both physical and mental, to include a workforce that was
demoralized and intentionally misinformed by the local union that exploited the suicides of two Operators
and one Service Island personnel shortly before or after the transition, the gaining of the trust and
confidence of employees was the most daunting; but accomplished. Introduced several industry wide
regulations such as OSHA acceptable safety inspections, enforcement of corrective actions and
documented follow up. As probably one of the nation’s premier public transit agencies there are many
civic functions to include SXSW (South by South West), ACL (Austin City Lights) and Formula One
(F1) racing events, community response to disasters such as the Halloween Flood of 2013, and the
response for service request to transport victims of various circumstance. And the fact that as the capital
every weekend and nearly every day included some special event that required assembly on Congress
Ave., our primary route through downtown Austin. Integrated various means to issue information and
instructions to such a dispersed workforce throughout the day and night and oversaw the conduct of the
2013 CMTA Bus Roadeo and hosted the 2013 Texas State Bus Roadeo. I have a working understanding
of Trapeze Workforce Management Software; SPEARS maintenance software, DVR, DriveCam and
SmartDrive video systems.
September 2007 to April 2012
I have served with the following contractors providing service for Mountain Metropolitan Transit (MMT)
of Colorado Springs.
July 2011 to April 2012
McDonald Transit, 3800 Sandshell Dr., Fort Worth TX 76137
DBA Colorado Springs Transit Management, 1070 Transit Dr., Colorado Springs CO 80903
Road Supervisor, provided for the supervision of the FRS bus system of MMT.
Attachment number 2 \nPage 2 of 4
Item # 7
June 2011 to July 2011
Dave Benson & Associates, 1422 Alamo Ave, Colorado Springs, CO 80907,
Travel Trainer as an independent contractor to MMT to train people with disabilities currently using para-
transit to become more familiar and comfortable with using FRS; empowering and creating independence.
February 2009 to May 2011
Veolia Transportation, 720 E. Butterfield Rd., Lombard, IL 60148
Local contact 2930 N El Paso St., Colorado Springs CO 80907 OUT OF BUSINESS 2014
Safety and Training Manger for para-transit and Front Range Express (FREX) contracts for MMT,
deployed to Phoenix AZ in 2010 for a period of three months to assist in an intense and accelerated
training program for temporary operators pending potential work force walkout.
September 2007 to February 2009
MV Transportation, 4620 W. America Dr., Fairfield CA 94534 BUSINESS RELOCATED 2012
Promoted to Road Supervisor in April 2008, providing supervision and management of FRS express
operating from Colorado Springs to Denver. Initially hired with MV Transportation in September 2007 as
a para-transit operator then selected for motor coach operator training and licensed with P2 endorsement,
at that time I was the only CDL holder and became the designated trainer for the FREX (Front Range
Express) start up.
February 2007 to September 2007
Motor Carrier Vehicle Operator,
Full Coverage Transportation, Colorado Springs CO (719) 635-7501 OUT OF BUSINESS 2008
Operating Freightliner Century Class and Peterbilt 379 Class with 48-foot flatbed trailer on local and
regional service involving various freight including steel pipes, hay, palletized goods and light
construction equipment. Completed over 36,000 miles without incident.
April 2004 to January 2007
Armed Security Officer,
Alutiiq-Wackenhut Security Services, Fort Carson CO (719) 524-0695 OUT OF BUSINESS 2007
‘Guardian of Americas Warriors’-Protecting the national assets of US Army personnel and equipment at
Fort Carson CO by manning access control points and allowing only authorized persons to enter base.
POST (Police Officer Standard Trained) modeled training but not certified, working in cooperation with
US Army Military Police and Department of Army Police. Promoted meritoriously to Sergeant, February
2006.
MILITARY SERVICE
July 1986 to April 1993
United States Marine Corps
Attained rank of Sergeant and as a Non-Commissioned Officer provided the supervision and
organizational needs for an 81mm Mortar Team with 2nd Battalion, 5th Marines and a Special Operations
Infantry Platoon with Marine Corps Security Forces Company-Panama.
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EDUCATIO
*FEMA NIMS ICS 100, 200, 700, 800 & 901 courses, March 2011.
*Veolia Management Advancement Program (VMAP), June 2009.
* DOT Substance Abuse in the Workplace, Training for Supervisors Course certificate, most recent
January 2014.
* Colorado class A CDL with P2, tanker, and double/triple trailer endorsements.
* Attended Jones Real Estate College of Colorado Springs, for licensed realtor in 2005; not certified.
* Attended Blair College of Colorado Springs, for Associate in Business Management in 2000, not
completed
COMPUTER SKILLS- Familiar with most common computer hardware and software.
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Commission Meeting Agenda
6/17/2014 2:00 PM
FY 2015 Metropolitan Transportation Planning Services Contract
Department:Clerk of Commission
Caption:Motion to approve the FY 2015 Metropolitan Transportation
Planning Services contract between Augusta, Georgia and the
Georgia Department of Transportation. (Approved by
Administrative Services & Finance Committees June 9, 2014)
Background:See attachment.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
6/17/2014 2:00 PM
Mercer Contract
Department:
Caption:Discuss the Mercer Group Contract, lack of commission approval,
state law and the procurement process. (Requested by
Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
6/17/2014 2:00 PM
Grant Award
Department:Clerk of Commission
Caption:Motion to accept grant award in the amount of $69,477 for the
Richmond County State Court Accountability Court Programs
from Criminal Justice Coordinating Council. (Approved by
Public Safety Committee June 9, 2014)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
6/17/2014 2:00 PM
Memorandum of Understanding
Department:Clerk of Commission
Caption:Motion to approve a Memorandum of Understanding between
Augusta, Georgia and Georgia Emergency Management Agency.
(Approved by Public Safety Committee June 9, 2014)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
6/17/2014 2:00 PM
Superior Court Felony Drug Court
Department:Superior Court
Caption:Motion to approve the acceptance of State Grant Award for
Superior Court Felony Drug Court. (Approved by Public Safety
Committee June 9, 2014)
Background:FY15 (7/1/14-6/30/15) grant award in amount of $178,781 for
treatment services, case manager contract services,
security/compliance services, lab technician contract services, and
drug testing.
Analysis:
Financial Impact:10% cash match provided by Community Foundation Grant award
and county funds allocated for that purpose.
Alternatives:Disapprove grant
Recommendation:Approve Grant
Funds are Available
in the Following
Accounts:
Match provided by Participants fees and from operating budget.
REVIEWED AND APPROVED BY:
Finance.
Superior Court
Finance.
Law.
Administrator.
Clerk of Commission
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Commission Meeting Agenda
6/17/2014 2:00 PM
Superior Court Mental Health Court
Department:Superior Court
Caption:Motion to approve the acceptance of State Grant Award for
Superior Court Mental Health Court. (Approved by Public
Safety Committee June 9, 2014)
Background:The State FY15 grant award of $56,581 is to provide enhanced
services to an adhoc initiative begun in 2013 by Judge Blanchard.
The program overview follows. Traditional approaches to
sentencing (i.e. periods of confinement, fines, community service)
have proven to be simply inadequate to address mental health
symptoms demonstrated by continuing pattern of offenses. The
Mental Health Court creates a model of enhanced supervision
based on individual accountability and treatment, coupled with a
multifaceted team approach designed to protect the interests of the
public, while at the same time, addressing the needs of the
individual with a severe mental health diagnosis. The Mental
Health Court provides for participants placement in treatment as a
condition of a court-imposed sentence. Recovery is an ongoing
process for a person suffering from mental illness, and not an
event to be accomplished in a prescribed amount of time.
Participation in Mental Health Court is in addition to other
conditions of sentence initially imposed against the participating
offender. The Court will order an offender, whose behavior or
ciminal history demonstrates a continuing pattern of mental illness
and possibly substance abuse, a Mental Health Evaluation and, if
needed an Alcohol and Drug Assessment. Participants identified
by the assessment will be required to participate in Mental Health
Court as a continuing condution of probation upon their release
from confinement. The target population of participants will be
those individuals who have been diagnosed by a Mental Health
Professional as having a severe mental illness. Such offenders
have not demonstrated an ability to re-direct their behavior
through traditional sentences. This group is considered to have
mental health symptoms and possibly addiction issues related to
noncompliance with prior mental health treatment, medication
management, and possibly use of alcohol and/or other substances
which magnify mental health symptoms. Demographic
information, contact information, and employment status will be
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determined and the participant will be given an appointment time
to attend orientation with the Court Liaison. At the time of
orientation, a baseline drug screen will be performed, additional
information will be given to the participant, and the level of care
screening will be scheduled for placement determination.
Analysis:
Financial Impact:10% cash match will be provided by the participant fees collected.
Alternatives:Disapprove Grant
Recommendation:Approve Grant
Funds are Available
in the Following
Accounts:
Matchiing Funds are provided by participants fees. Funds will be
in fund 220
REVIEWED AND APPROVED BY:
Finance.
Superior Court
Finance.
Law.
Administrator.
Clerk of Commission
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Commission Meeting Agenda
6/17/2014 2:00 PM
Purchase of Commission Chairs
Department:
Caption:Motion to approve allowing members of the Augusta
Commission to purchase their respective chamber (surplus) chairs
in the amount of $25 each in accordance with IRS regulations of
depreciation. (Approved by Finance Committee June 9, 2014)
Background:February 1, 2005 the Augusta Commission approved
allowing members of the Augusta Commission to purchase their
respective chamber (surplus) chairs in the amount of $25 each
after the Finance Department in accordance with IRS regulations
declared that the office furniture was depreciated fully.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
6/17/2014 2:00 PM
Sungard Conference
Department:
Caption:Receive final report from Finance Director relative to employees
attending the June 2 - 7 SUNGARD Software Conference held in
Anaheim, CA. (Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
6/17/2014 2:00 PM
Acquisition of Right-of-Way & Easement Windsor Spring Rd Project Phase V-Tereshinski
Department:Law
Caption:Motion to approve an Option for Right-of-Way between Walter F.
Tereshinski and Augusta, Georgia for an easement consisting of
0.314 acre (13,670.06 sq. ft.) in fee, more or less, and 0.105 acre
(4,555.41 sq. ft.) of permanent construction and maintenance
easement located at 4822 Windsor Spring Road for a total price of
$100,440.00.
Background:The property owner has agreed to convey a certain right-of-way and
easement to Augusta, Georgia, for the Windsor Spring Road Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the motion to approve the purchase of the referenced property.
Recommendation:Approve the motion to purchase the referenced property.
Funds are Available
in the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT(S): G/L
323041110-54.11120 J/L 299823786-54.11120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Commission Meeting Agenda
6/17/2014 2:00 PM
Commission Dais
Department:
Caption:Approve the reallocation of space for commissioners and the
mayor in the commission chamber. The present set-up of the dais
gives the appearance of three separate groups as opposed to one
cohesive group. Provide the mayor with double the space of each
commissioner and equally divide the remaining space.
(Requested by Commissioner Bill Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
6/17/2014 2:00 PM
Discuss the ESD approach for tire collection in residential areas
Department:Environmental Services
Caption:Discuss the ESD approach for tire collection in residential areas.
(No recommendation from Engineering Services Committee
May 27, 2014 and referred from the June 3, 2014 Commission
meeting)
Background:In the solid waste collections contract that ended in May of 2013,
the collection of two tires per resident each week was an included
service. In the contract that began June 1, 2013, this provision was
not included. This was traditionally both an under-utilized and an
abused service, on top of being inefficient and expensive. Many
residents did not place two tires out for collection, however, the
tire shops and shade-tree mechanics that participated in the
collection program often placed out many extra tires. Further,
because so few people placed tires out for collection and they
could not be mixed with any other type of trash according to
Georgia rules for solid waste disposal; the contractors had to have
a separate truck drive every road in Augusta each week looking
for tires to collect. Since June 2013, ESD has tried a variety of
approaches to collect tires. The department used internal staff to
travel various areas of the county, contractors were used and paid
an hourly rate, the vacant lot cutting and cleaning contractors, and
free tire collection events were implemented each month.
Analysis:Through the trial and error process described above, ESD has
determined that the use of staff or contractors to travel the county
each week is inefficient and expensive. However, the free tire
collection events are typically well utilized with hundreds of tires
dropped off each month. As such, ESD is proposing a hybrid
approach to tire collection. The tire collection events will be going
back out to bid for 2015, as the current bid award is only good
through December 2014; but ESD is also preparing an annual bid
item for the collection of tires. We are proposing to designate one
week out of the month when residents can place tires at the curb
for collection and an ESD contractor would come through and
collect no more than four tires. This collection week would be
advertised so that all property owners would be aware and so that
ESD can schedule this work in between other services that are
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provided (such as street sweeping services and regular solid waste
collections). In addition, ESD is meeting and working with
Planning and Development management and staff to review and
possibly update applicable ordinances. The goal is to hold tire
purchasers, re-sellers, and other users accountable for the tires
they possess; and to prevent the mishandling or dumping of used
tires.
Financial Impact:The financial impact is unknown at this time; however it is the
opinion of the department that the annual bid methodology, with
one week of collection per month, will control costs and also
provide an adequate level of service to the residents. ESD
anticipates the cost of this service to be in the ballpark of $30,000
per year.
Alternatives:
Recommendation:Receive as information.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
6/17/2014 2:00 PM
Downtown Depot
Department:
Caption:Discuss the utilization of the downtown depot as a needed source
of revenue. (Requested by Commissioner Bill Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
6/17/2014 2:00 PM
Environmental Services Department Update on Solid Waste Collection fees for the Urban Services
District.
Department:Environmental Services
Caption:Environmental Services Department Update on Solid Waste
Collection fees for the Urban Services District. (No
recommendation from Engineering Services Committee May
27, 2014and referred from the June 3, 2014 Commission
meeting)
Background:Prior to consolidation, the old city received solid waste
collections. Those collections were paid for through the millage
rate set by the city. In approximately late 2000 to early 2001, solid
waste services became mandatory by the consolidated
government. At that time, the Urban District (Old City) and the
Suburban District (Old County) had not determined a way to
consolidate into one taxing entity, and the government is still split
into an Urban Tax District and a Suburban Tax district. This split
methodology gave the Environmental Services Department grief
in 2005 when fees needed to be raised as the department was
operating at a loss for several years. Revenues had to be increased;
however, the political will to raise taxes was not
evident. Therefore, the department proposed a split fee system. In
2013 that fee structure was Urban paid its millage rate plus
$115.50, and suburban paid $310.50. Mind you that there are
approximately 13,000 units in Urban and approximately 50,000
units in suburban. This simply highlights that the all fee system
comprises about 20% of all customers. This system has created
issues over the years. As we developed methodologies for
exempting locations from solid waste, in suburban the entire fee
came off, while in urban, they still paid the millage rate whether
service was rendered or not. Second, there are a variety of
businesses, industry, and other properties which are
supplementing the cost of solid waste services for the urban area,
as they pay the millage and do not receive service, which is not
happening in the suburban area. At the Commission meeting on
June 4, 2013, the Resolution and policies regarding Solid Waste
collection in Augusta were approved. This resolution coordinated
with the change to one time per week trash collection, and the
change in contractors and collection rules for those property
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owners in Augusta that participate in the solid waste and
recyclables collection program. The resolution specifically
addresses fees by saying, “WHEREAS, it has been determined by
the Augusta Commissioners that there is a need to fund the ESD
through a fee based system, where all property owners pay fees
for services, in a similar fee based system, allowing for revenues
for various ESD functions to be consolidated and collected
through a single fee system.” The resolution further supports a
universal fee structure when it adopted the initial policies for fees
and exemptions, as well as “directs and authorizes the Director of
Environmental Services to establish a billing system for the
collection of fees and charges for solid waste and recycling
collection services and other ESD functions, and said fees shall
minimally cover the full cost of the ESD services and programs.”
Additionally at that meeting, a policy that goes along with the
Resolution which is applicable for this discussion is “Solid Waste
Collection Fees”. This policy generally defines the types of
services offered, the service levels which are available, as well as
the customer’s options for service flexibility. This policy ties
directly to the commissions contract approval, which included
incentive based recycling, as well as a pay as you through
concept. Simply put, the more you recycle, and/or the less you
dispose of, offers the customer the opportunity to reduce the
container sizes and the associated costs of service.
Analysis:By moving to an all fee based system, eliminates confusion and
the numerous calls each year that are generated by having two
different fees for the same service. The citizens generally do not
understand the difference between Old City and Old County this
long after consolidation. Additionally, moving to an all fee system
standardizes the fees. Residential waste collection would not be
subsidized by commercial businesses and others in one part of the
city and not the other. Further, when a millage system is used, the
cost of service is based on the property value in the urban district,
while the suburban district pays a standardized rate for services.
This creates a direct inequity of the cost of services not only
between urban and suburban, but also all the way down to an
individual customer within the urban district. With the
commission approving a contract with incentive based recycling,
as well as a fee structure that promotes “pay as you through”, (the
less waste you have, the less you could pay), having a split fee
system truly magnifies the inequities of our current program.
Should an urban customer reduce can sizes, they will get the
reduced rate for service. However, when the value of the home is
included, that discount could make all services provided by the
government free, and to the contrary, when a home with a high
value asks for a reduced service level they will only get the value
of the fee adjustment, and will still be paying more for solid waste
than others.
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Financial Impact:
Alternatives:
Recommendation:Receive as information
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
6/17/2014 2:00 PM
Environmental Services Department Update on Solid Waste Collection fees for Vacant Lots
Department:Environmental Services
Caption:Environmental Services Department Update on Solid Waste
Collection fees for Vacant Lots.(No recommendation from
Engineering Services Committee May 27, 2014and referred
from the June 3, 2014 Commission meeting)
Background:At the Commission meeting on June 4, 2013, the Resolution and
policies regarding Solid Waste collection in Augusta were
approved. This resolution coordinated with the change to one time
per week trash collection, and the change in contractors and
collection rules for those property owners in Augusta that
participate in the solid waste and recyclables collection
program. The policies that go along with the Resolution which are
applicable for this discussion are “Solid Waste Collection Fees”
and “Solid Waste and Recycling Exemptions”. These two policies
define the service types, fees, and qualifications to be released
from services. The “Solid Waste Collection Fees” policy defines
an Unoccupied Location as a “vacant or unoccupied residential
unit, unimproved property or vacant lot”. It further states that to
reclassify a residential unit as an Unoccupied Location, the
property must be uninhabitable due to fire, flood, or natural
disaster; meet the terms of the Mothball ordinance; be condemned;
or the property has no dwelling. At this level of service the owner
is entitled to receive weekly yard waste and bulky waste collection
as an easy and effective means to maintain their property at a rate
of $155.25 per year, or $12.93 per month.
Analysis:The 2014 tax year is the first time this fee for Unoccupied
Locations has been implemented. It has, however, highlighted the
fact that the various qualifications for exemption from service
need to be expanded. Currently, a customer can be released from
services for one of the following reasons: the dwelling is 200+
feet from the right of way; a tract of land greater than 10 acres in
size used for agricultural, forestry, or farming; or there is a high
potential risk to safety or high potential to damage property. It
does not include an exemption for undeveloped lots that are less
than 10 acres in size. It is therefore the recommendation from
ESD that an exemption be included for those properties that have
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no dwelling as of January 1 of the current tax year. This would go
into effect for the 2014 tax year. This change would affect
approximately 11,800 parcels out of 75,200, or 16% of the
properties in Augusta. Further, this change would need to be
implemented as soon as possible to provide adequate notice to the
property owners and to provide ESD adequate time to amend the
billing data prior to the digest being frozen at the end of July in
preparation for the annual property tax statement mailing.
Financial Impact:The financial impact will be sizeable to ESD, as this service was
budgeted and approved for 2014. The impact will be a reduction
in revenues of approximately $1.3M due to the department
assuming roughly 8000 vacant lots would remain after exemptions
were granted. Further, if this service is eliminated altogether, this
changes the value of the solid waste collections contract for the
contracted haulers – Advanced Disposal and Inland Services, who
entered into an agreement with Augusta to provide collection
services to these properties. For both contractors, this would
directly impact their subcontractors – A1 Sanitation and
Metropolitan Waste, as these companies purchased trucks and are
servicing the yard waste and bulky waste routes each day. With
potentially 8000 fewer collections each month, the amount the
subcontractors would earn would decrease greatly.
Alternatives:1. Approve the inclusion of an exemption option for those
properties that have no dwelling as of January 1 of the current tax
year. 2. Do not approve
Recommendation:Approve the inclusion of an exemption option for those properties
that have no dwelling as of January 1 of the current tax year.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
6/17/2014 2:00 PM
Gordon Highway Beautification Project
Department:
Caption:Consider assuming responsibility for a highway beautification
project for Gordon Highway and Deans Bridge Road extending
from Regency Mall to Fort Gordon’s Cyber Command Main Gate
and Gate 5 respectively. Task Code Enforcement with ensuring
that all properties in referenced areas are compliant with local
policies. (Requested by Commissioner Bill Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 22
Commission Meeting Agenda
6/17/2014 2:00 PM
Karen Zipperer
Department:Clerk of Commission
Caption:Presentation by Ms. Karen Zipperer regarding the increased cost
for solid waste pickup in District 1.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 23
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Item # 23
Commission Meeting Agenda
6/17/2014 2:00 PM
Regency Mall Property
Department:
Caption:Provide an assessment of any potential progress that has been
made relative to the development of the Regency Mall Property.
This unsightly property is located at the intersection of two of the
most heavily traveled roads in the city. (Gordon Highway/Deans
Bridge Road). The condition of this Mall has impeded economic
growth in this area for many years. South Augusta development is
as important as downtown development and must receive the same
amount of attention that is devoted to the development of
downtown Augusta. (Requested by Commissioner Bill Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 24
Commission Meeting Agenda
6/17/2014 2:00 PM
Solid Waste Contract
Department:
Caption:Discuss the weekly garbage and yard waste pickup(s) associated
with the Solid Waste Contract. (Requested by Commissioner
Marion Williams and referred from the June 3, 2014
Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 25
Commission Meeting Agenda
6/17/2014 2:00 PM
Commission meeting change July 1st
Department:
Caption:Motion to approve the rescheduling of the July 1, 2014 regular
meeting of the commission to Thursday June 26, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 26
Commission Meeting Agenda
6/17/2014 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular and Special
Called Commission meetings held June 3, 2014 and June 9,
2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 27
Commission Meeting Agenda
6/17/2014 2:00 PM
District 6 appointment
Department:
Caption:Motion to approve the appointment of Mr. Brian Kyzer to the
General Aviation Commission-Daniel Field due to the resignation
of William Welsh representing District 6.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 28
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Item # 28
Commission Meeting Agenda
6/17/2014 2:00 PM
District 8 appointment
Department:
Caption:Motion to approve District 8 appointment.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 29
Commission Meeting Agenda
6/17/2014 2:00 PM
Affidavit
Department:
Caption:Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 30