HomeMy WebLinkAbout2014-06-03-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
6/3/2014
2:00 PM
INVOCATION:
Rabbi Robert Klensin
Congregation Children of Israel
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
PRESENTATION(S)
A. Presentations Augusta, GA's official AARP Network of Age Friendly
Communities Destination.
Augusta, GA.'s certification as a member of the World Health
Organization's Global Network of Age-Friendly Cities and Communities.
(Requested by Commissioner Bill Lockett)
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B. Mr. Alveno Ross regarding the 2013 United Way Campaign.
Attachments
C. Ms. Valerie Mirshak: Seeking final approval of lease agreement
between Augusta, GA (Augusta Parks & Recreation) and the
Imagination Station Steering Committee relative to the Hickman Park
Community Building.
Attachments
CONSENT AGENDA
(Items 1-18)
PUBLIC SERVICES
1. Motion to approve New Ownership Application: A. N. 14 - 18: request Attachments
by Ramabhai P. Patel for a retail package Beer & Wine license to be
used in connection with Varahi Enterprises, LLC DBA Golden Pantry
located at 1959 Kissingbower Rd. There will be Sunday Sales. District
2. Super District 9. (Approved by Public Services Committee May 27,
2014)
2. Motion to approve New Ownership Application: A. N. 14 - 19: request
by Urvashiben Patel for a retail package Beer & Wine license to be used
in connection with In-N-Out located at 2749 Barton Chapel Rd.
District 5. Super District 9. (Approved by Public Services Committee
May 27, 2014)
Attachments
3. Motion to approve New Ownership Application: A. N. 14 - 20: request
by William D. Brewer for an on premise consumption Liquor, Beer &
Wine license to be used in connection with Shannons located at
300Shartom Dr. There will be Sunday Sales. District 7. Super District
10. (Approved by Public Services Committee May 27, 2014)
Attachments
4. Motion to approve New Ownership Application: A. N. 14 - 21: A
request by David M. Webb for an on premise consumption Liquor, Beer
& Wine license to be used in connection with Beamie's At the River
located at 865 Reynolds St. There will be Sunday Sales. District 1.
Super District 9. (Approved by Public Services Committee May 27,
2014)
Attachments
5. Motion to approve extending the lease with the US Navy for the Naval
Reserve Center on Central Avenue through June 2015. Lease payments
are $1 per year, Augusta has no financial or maintenance obligations
under this lease. (Approved by Public Services Committee May 27,
2014) .
Attachments
6. A motion to approve the amended scope of service for HEERY,
International Staff for Augusta Public Transit’s Operation and
Maintenance Facility for Augusta, Georgia. (Approved by Public
Services Committtee May 27, 2014)
Attachments
PUBLIC SAFETY
7. Motion to approve contract with SimplexGrinnell for RFP 13-222 in the
amount of $290,900. (Approved by Public Safety Committee May 27,
2014)
Attachments
8. Motion to approve an upgrade for the current Electronic Warrant
Interchange system from Palatine Technology Group. (Approved by
Public Safety Committee May 27, 2014)
Attachments
ENGINEERING SERVICES
9. Motion to authorize condemnation to acquire title of a portion of
property for right of way and permanent easement, (Parcel 053-0-007-
00-0) 3741 Belair Road. (Approved by Engineering Services
Committee May 27, 2014)
Attachments
10. Motion to authorize the Finance and Utility departments to begin the
process of issuing bonds to refund the Augusta, Georgia Water and
Sewer Revenue Bonds, Series 2004, currently outstanding in the
aggregate principal amount of $160,000,000 and up to $30,000,000of
additional bonds for new water and sewer projects, with PFM, Inc.
serving as financial advisor, McKenna Long & Aldridge, LLP serving as
bond counsel and Murray Barnes Finister, LLP serving as disclosure
counsel. (Approved by Engineering Services Committee May 27,
2014)
Attachments
11. Motion to approve funding final phases of Augusta, Georgia’s existing
Design Services Agreement with Kimley-Horn and Associates for the
Druid Park Avenue Road Diet Project (RC07-001219) $328,581. This
project is on the approved Band 1 list of Richmond County’s
Transportation Investment Act of 2010 (aka, TIA, TSPLOST) projects as
requested by AED/TE. (Approved by Engineering Services
Committee May 27, 2014)
Attachments
12. Motion to approve the recommendation to exercise option to extend
agreement between Augusta and ESG Operations, Inc. for a period of
five years beginning January 1, 2015 and ending December 31,
2019. (Approved by Engineering Services Committee May 27, 2014)
Attachments
13. Motion to approve Supplemental Agreement Two, CPB
371041110/T13047139 with LPA Group in the amount of $61,190 to
render design services for fiber optic communication lines that will be
part of the River Watch Parkway Adaptive Signal Systems Project
(RC07-000139). This project is on the approved Band 1 list of Richmond
County’s Transportation Investment Act of 2010 (aka, TIA, TSPLOST)
projects. This supplement will also be for the design and coordination
with utility companies and Georgia DOT, as requested by AED.
(Approved by Engineering Services Committee May 27, 2014)
Attachments
14. Motion to determine that any and all roads, or portions of roads within
Cherry Tree Crossing, as shown on the attached plat has ceased to be
used by the public to the extent that no substantial public purpose is
served by it or that its removal from the county road system is otherwise
in the best public interest, pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party(ies), as
provided by law and an easement to be retained over the entire
abandoned portion for existing or future utilities as directed by Augusta
Engineering Department and Augusta Utilities Department and adopt the
attached resolution. (Approved by Engineering Services Committee
May 27, 2014)
Attachments
15. Motion to determine that South Boundary Lane, as shown on the
attached plat has ceased to be used by the public to the extent that no
substantial public purpose is served by it or that its removal from the
county road system is otherwise in the best public interest, and to receive
as information the results of the public hearing pursuant to O.C.G.A.
§32-7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to be retained
over the entire abandoned portion for existing or future utilities as
directed by Augusta Engineering Department and Augusta Utilities
Department and adopt the attached resolution. (Approved by
Engineering Services Committee May 27, 2014)
Attachments
16. Motion to approve and authorize Augusta Engineering Department
(AED) to offer five percent above mid-range salary to a potential
candidate for the Traffic Engineering Manager position as requested by
the Augusta Engineering Department - Traffic Engineering
Division. (Approved by Engineering Services Committee May 27,
2014)
Attachments
17. Motion to approve Supplemental Agreement Eighteen, CPB 323-
041110-296823309, Change Number Twenty One with Atkins North
America, Inc. in the amount of $71,417 to prepare Use On Construction
Plan Revisions for submission to GDOT for the design of two (2) limited
access median openings, changes in access for parcels 93 and 95, and
design of landscape plans and an irrigation system on the project to
improve Wrightsboro Road from Jimmie Dyess Parkway to I-
520. (Approved by Engineering Services Committee May 27, 2014)
Attachments
PETITIONS AND COMMUNICATIONS
18. Motion to approve the minutes of the regular and Special
Called Commission meetings held May 22, 2014 and May 27, 2014.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
6/3/2014
AUGUSTA COMMISSION
REGULAR AGENDA
6/3/2014
(Items 19-39)
ADMINISTRATIVE SERVICES
19. Discuss/receive clarification from the Interim Administrator the
city's policy/consequences that deals with city employees who
misrepresent information to the governing authority (commission).
(Requested by Commissioner Marion Williams and No
recommendation from the Administrative Services Committee May
27, 2014)
Attachments
20. Discuss discrimination in the city's workplace. (Requested by
Commissioner Marion Williams and no recommendation from
Administrative Services Committee May 27, 2014)
Attachments
21. Approve a request to retain the services of a full- time Veterinarian for
the Augusta-Richmond County Animal Services Department.
(Requested by Commissioner Wayne Guilfoyle)
Attachments
22. Motion to approve a Resolution Supporting the construction of
Davidson Senior Manor as an affordable housing for older persons
residential community.
Attachments
FINANCE
23. Motion to approve the replacement of 2 cars for Augusta Richmond
County Correctional Institute.
Attachments
24. Motion to approve the replacement of 1-F-250 and 1- F-350 Crew Cab
pickup truck for Augusta Engineering Department-Maintenance
Division.
Attachments
25. Motion to approve the replacement of 2 vehicles for Augusta Richmond
County Code Enforcement Department.
Attachments
26. Motion to approve the replacement of 3 vehicles for the Richmond
County Tax Assessor’s Office.
Attachments
27. Motion to approve agreement with Rachel Longstreet Foundation, Inc.
(Jessye Norman School of the Arts) for funding as authorized in
SPLOST VI.
Attachments
28. Motion to authorize the Finance and Utility departments to begin the
process of issuing bonds to refund the Augusta, Georgia Water and
Sewer Revenue Bonds, Series 2004, currently outstanding in the
aggregate principal amount of $160,000,000 and up to $30,000,000 of
additional bonds for new water and sewer projects, with PFM, Inc.
serving as financial advisor, McKenna Long & Aldridge, LLP serving as
bond counsel and Murray Barnes Finister, LLP serving as disclosure
counsel.
Attachments
29. Motion to approve a request from the Richmond County Sheriff's Office
to apply for and accept the JAG 2014 grant award and increase the 2014
budget in the amount of $92,103.
Attachments
30. Motion to approve adjusting the funding level provided to Augusta's
Accountability Court.
Attachments
ENGINEERING SERVICES
31. Motion to determine that the ally between 1264 Greene Street and 1255
Telfair Street, as shown on the attached plat has ceased to be used by the
public to the extent that no substantial public purpose is served by it or
that its removal fro the county road system is otherwise in the best public
interest, pursuant to O.C.G.A. 32-7-2, with the abandoned property to be
quit-claimed to the appropriate party(ies), as provided by law and an
easement to be retained over the entire abandoned portion for existing or
future utilities as directed by Augusta Engineering Department and
Augusta Utilities Department and Augusta Utilities Department.
Attachments
32. Discuss the relocated office space for the Commission/Clerk of
Commision's Offices. (Requested by Commissioner Marion
Williams)
Attachments
33. Receive recommendation(s) from the Interim Administrator regarding
the relocated spaces for the Commission, Clerk of Commission
offices and the location of the Administrator's Office.
Attachments
34. Discuss the ESD approach for tire collection in residential areas. (No
recommendation from Engineering Services Committee May 27,
2014)
Attachments
35. Environmental Services Department Update on Solid Waste Collection
fees for the Urban Services District. (No recommendation from
Engineering Services Committee May 27, 2014)
Attachments
Upcoming Meetings
www.augustaga.gov
36. Environmental Services Department Update on Solid Waste Collection
fees for Vacant Lots.(No recommendation from Engineering Services
Committee May 27, 2014)
Attachments
37. Discuss the weekly garbage and yard waste pickup(s) associated with the
Solid Waste Contract. (Requested by Commissioner Marion
Williams)
Attachments
APPOINTMENT(S)
38. Appoint Urban Redevelopment Agency (URA) Members. (Referred
from the May 22, 2014 Commission meeting)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
39. Motion to approve execution by the Mayor of the affidavit of compliance
with Georgia's Open Meeting Act.
Commission Meeting Agenda
6/3/2014 2:00 PM
Invocation
Department:
Caption:Rabbi Robert Klensin
Congregation Children of Israel
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
6/3/2014 2:00 PM
Age-Friendly Destination
Department:
Caption:Presentations Augusta, GA's official AARP Network of Age
Friendly Communities Destination.
Augusta, GA.'s certification as a member of the World Health
Organization's Global Network of Age-Friendly Cities and
Communities.
(Requested by Commissioner Bill Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Commission Meeting Agenda
6/3/2014 2:00 PM
2013 United Way Campaign.
Department:
Caption:Mr. Alveno Ross regarding the 2013 United Way Campaign.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Commission Meeting Agenda
6/3/2014 2:00 PM
Valerie Mirshak
Department:
Caption:Ms. Valerie Mirshak: Seeking final approval of lease agreement
between Augusta, GA (Augusta Parks & Recreation) and the
Imagination Station Steering Committee relative to the Hickman
Park Community Building.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 1
Item # 4
Commission Meeting Agenda
6/3/2014 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 14 - 18:
request by Ramabhai P. Patel for a retail package Beer & Wine
license to be used in connection with Varahi Enterprises, LLC
DBA Golden Pantry located at 1959 Kissingbower Rd. There
will be Sunday Sales. District 2. Super District 9. (Approved by
Public Services Committee May 27, 2014)
Background:This is a new ownership application. Formerly in the name of
Dhanraj Ramcharitar.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1270.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 2
Item # 5
Attachment number 1 \nPage 2 of 2
Item # 5
Commission Meeting Agenda
6/3/2014 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 14 - 19:
request by Urvashiben Patel for a retail package Beer & Wine
license to be used in connection with In-N-Out located at 2749
Barton Chapel Rd. District 5. Super District 9. (Approved by
Public Services Committee May 27, 2014)
Background:This is a new ownership application. Formerly in the name of
Manpreet Kau Makkar.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1270.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 2
Item # 6
Attachment number 1 \nPage 2 of 2
Item # 6
Commission Meeting Agenda
6/3/2014 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 14 - 20:
request by William D. Brewer for an on premise consumption
Liquor, Beer & Wine license to be used in connection with
Shannons located at 300Shartom Dr. There will be Sunday
Sales. District 7. Super District 10. (Approved by Public
Services Committee May 27, 2014)
Background:This is a new ownership application. Formerly in the name of
Roger Lemmons.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $5715.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 2
Item # 7
Attachment number 1 \nPage 2 of 2
Item # 7
Commission Meeting Agenda
6/3/2014 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 14 - 21: A
request by David M. Webb for an on premise consumption
Liquor, Beer & Wine license to be used in connection with
Beamie's At the River located at 865 Reynolds St. There will be
Sunday Sales. District 1. Super District 9. (Approved by Public
Services Committee May 27, 2014)
Background:This is a new ownership application. Formerly in the name of Pam
Clifton.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $5715.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 2
Item # 8
Attachment number 1 \nPage 2 of 2
Item # 8
Commission Meeting Agenda
6/3/2014 2:00 PM
Extend Lease on Naval Reserve Center
Department:Recreation, Parks and Facilities
Caption:Motion to approve extending the lease with the US Navy for the
Naval Reserve Center on Central Avenue through June 2015.
Lease payments are $1 per year, Augusta has no financial or
maintenance obligations under this lease. (Approved by Public
Services Committee May 27, 2014) .
Background:This lease has been in place since 1946. The Navy is required to
request renewal annually.
Analysis:This is a continuation of a long standing existing lease. There is
no cost to Augusta and we have no current need for the building.
Financial Impact:No Impact
Alternatives:1. Approve extending the lease with the US Navy for the Naval
Reserve Center on Central Avenue through June 2015. Lease
payments are $1 per year, Augusta has no financial or
maintenance obligations under this lease. 2. Do not approve
Recommendation:Approve extending the lease with the US Navy for the Naval
Reserve Center on Central Avenue through June 2015. Lease
payments are $1 per year, Augusta has no financial or
maintenance obligations under this lease
Funds are Available
in the Following
Accounts:
None Required
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Item # 9
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 1
Item # 9
Commission Meeting Agenda
6/3/2014 2:00 PM
HEERY Service Amendment
Department:Augusta Public Transit
Caption:A motion to approve the amended scope of service for HEERY,
International Staff for Augusta Public Transit’s Operation and
Maintenance Facility for Augusta, Georgia. (Approved by Public
Services Committtee May 27, 2014)
Background:HEERY was previously approved on November 8, 2012, as the
Project Manager for Transit’s Operation and Maintenance project.
Analysis:The approval of this request will allow APT to move along with
the oversight required.
Financial Impact:No additional funding is required. Funding already previously
approved.
Alternatives:Deny request.
Recommendation:Approve the requested amended scope of services as attached.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Attachment number 1 \nPage 1 of 3
Item # 10
Attachment number 1 \nPage 2 of 3
Item # 10
Attachment number 1 \nPage 3 of 3
Item # 10
Commission Meeting Agenda
6/3/2014 2:00 PM
City Poicy misrepresent information
Department:
Caption:Discuss/receive clarification from the Interim Administrator the
city's policy/consequences that deals with city employees who
misrepresent information to the governing authority
(commission). (Requested by Commissioner Marion Williams
and No recommendation from the Administrative Services
Committee May 27, 2014)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 11
Commission Meeting Agenda
6/3/2014 2:00 PM
Discrimination in the city's workplace.
Department:
Caption:Discuss discrimination in the city's workplace. (Requested by
Commissioner Marion Williams and no recommendation from
Administrative Services Committee May 27, 2014)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 12
Commission Meeting Agenda
6/3/2014 2:00 PM
Full-time Veterinarian Animal Services Dept.
Department:
Caption:Approve a request to retain the services of a full- time
Veterinarian for the Augusta-Richmond County Animal
Services Department. (Requested by Commissioner Wayne
Guilfoyle)
Background:See attachment.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 13
Attachment number 1 \nPage 1 of 9
Item # 13
Attachment number 1 \nPage 2 of 9
Item # 13
Attachment number 1 \nPage 3 of 9
Item # 13
Attachment number 1 \nPage 4 of 9
Item # 13
Attachment number 1 \nPage 5 of 9
Item # 13
Attachment number 1 \nPage 6 of 9
Item # 13
Attachment number 1 \nPage 7 of 9
Item # 13
Attachment number 1 \nPage 8 of 9
Item # 13
Attachment number 1 \nPage 9 of 9
Item # 13
Commission Meeting Agenda
6/3/2014 2:00 PM
Resolution of Support Davidson Senior Manor
Department:
Caption:Motion to approve a Resolution Supporting the construction of
Davidson Senior Manor as an affordable housing for older persons
residential community.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 14
Attachment number 1 \nPage 1 of 2
Item # 14
Attachment number 1 \nPage 2 of 2
Item # 14
Commission Meeting Agenda
6/3/2014 2:00 PM
Central Monitoring Project
Department:Marshal's Office
Caption:Motion to approve contract with SimplexGrinnell for RFP 13-222
in the amount of $290,900. (Approved by Public Safety
Committee May 27, 2014)
Background:The Richmond County Marshal’s Office currently monitors close
to 400 cameras from 6 different facilities. We have been
developing a plan to provide 24/7 monitoring of existing and new
surveillance systems from the new Marshal’s Substation on Deans
Bridge Rd. The purpose of the MOC is to monitor locations for
physical security, suspicious activity and asset protection.
Analysis:A central monitoring center would maximize efficiencies and
allow for a platform to expand services. This service would allow
for future cost savings for existing video and alarm systems, and
provide an added new service to protect county assets not
currently protected. RFP 13-222 was advertised and resulted in the
selection committee and the consultant choosing SimplexGrinnell
as the preferred vendor.
Financial Impact:Funding for the project will be split between Capital, Water and
Sewer and Environmental Services.
Alternatives:
Recommendation:Marshal's Office recommends approval of contract with selected
vendor
Funds are Available
in the Following
Accounts:
272-02-2610 542-04-4110/5425310 507-04-3490/5424510-
81400020/5424510
REVIEWED AND APPROVED BY:Cover Memo
Item # 15
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Request for Proposal
Request for Proposals will be received at this office until Wednesday, December 11, 2013 @ 11:00 a.m. for
furnishing:
RFP Item #13-222 Central Monitoring Project for Marshal’s Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta, GA web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room
605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta,
GA Procurement Department.
A Mandatory Pre Bid Conference will be held on Friday, November 22, 2013 @ 10:00 a.m. in the
Procurement Department, 530 Greene Street, Room 605. All questions must be submitted in writing by fax
to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Tuesday, November 26, 2013 @ 5:00 P.M. No RFP will be accepted by fax, all must be
received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% Bid
bond is required to be submitted with your RFP. A 100% performance bond and a 100% payment bond will
be required for award.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the request for proposal
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to the
appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission.
Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 31, November 7, 14, 21, 2013
Metro Courier November 6, 2013
Revised: 3/5/2013
Attachment number 1 \nPage 1 of 1
Item # 15
UNOFFICIAL
VENDORS Attachment B E-Verify #Addendum
1-2
SAVE
Form Original 7 Copies
Fee
Proposal
Bid
Bond
Security 101
8601 Dunwoody Place
Suite 101
Atlanta, GA 30350
Yes 511071 Yes Yes Yes Yes Yes Yes
Tyco Simplex Grinnell
3243 Sunset Blvd.
West Columbia, SC 29169 Yes 51396 Yes Yes Yes Yes Yes Yes
RFP Opening
RFP Item #13-222
Central Monitoring Project
for Augusta, Georgia - Marshal's Department
RFP Due: Wednesday, December 11, 2013 @ 11:00 a.m.
The following vendor submitted a statement of "No Bid":
GC & E Systems Group / 5835 Peachtree Corners East, Suite A / Norcross, GA 30092
Ice Automation / 301 Monument Street / Augusta, GA 30901
The following vendors did not respond:
Tech Systems Inc / 3400 Corporate Way, Suite F / Duluth, GA 30096
Summit Systems / 1880 Enterprise Drive / Buford, GA 30518
Page 1 of 1
Attachment number 2 \nPage 1 of 1
Item # 15
EVALUATION CRITERIA:
Security 101
8601 Dunwoody Place
Suite 101
Atlanta, GA 30350
Tyco Simplex Grinnell
3243 Sunset Blvd.
West Columbia, SC 29169
1. Cost 10 10 8
2. System(s) proposed 35 35 35
References 10 5 7
Years in Business 10 10 10
4. Installation Capability
- Certified Technicians 25 19 22
5. Quality of RFP Response Documents 10 6 8
Total 100 85 90
Cumulative Evaluation Sheet
RFP Item #13-222
Central Monitoring Project
for Augusta, Georgia - Marshal's Department
3. Proposer
Attachment number 3 \nPage 1 of 1
Item # 15
Attachment number 4 \nPage 1 of 3
Item # 15
Attachment number 4 \nPage 2 of 3
Item # 15
Attachment number 4 \nPage 3 of 3
Item # 15
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Commission Meeting Agenda
6/3/2014 2:00 PM
Upgrade of Palatine Technology Group EWI System
Department:Information Technology
Caption:Motion to approve an upgrade for the current Electronic Warrant
Interchange system from Palatine Technology Group. (Approved
by Public Safety Committee May 27, 2014)
Background:When a person is arrested and booked, the arresting officer must
obtain a warrant from the Warrants Office in the Judicial Center.
This procedure was automated in 2009 when software from
Palatine Technology Group (PTG) was implemented that
eliminated the need for a deputy to go to the Warrants Office in
person. The process involves the use of computer networks,
computers, and video cameras in order to eliminate the travel
component of the warrant process. Images as well as warrants are
transmitted electronically so that the warrant can be obtained more
quickly and the deputy can return to duty.The original contract
with Palatine Technology Group was approved by the commission
on March 17, 2009.
Analysis:The original version of the Electronic Warrant Interchange (EWI)
product has not had a significant upgrade since it was introduced
in 2009. PTG has released a new version (version 5) which
includes many enhancements to the product. These include: 1.
Browser-based application using the latest web technology (it runs
on an intranet and not public internet). 2. The entire application
was rewritten and it is 300% faster than previous version. 3. All
forms are generated in adobe PDF format (it no longer uses
Microsoft Word). 4. The application includes an integrated spell
checker. 5. The application supports mobile devices (including
Laptops and Microsoft Surface Pro). 6. Built in SIP (Session
Initiation Protocol) compliance Video Conferencing. 7. Enterprise
version allows unlimited users to access EWI information from
various stations and departments within the county. 8. Supports
touch screen monitors to sign on screen instead of use of signature
pads. 9. Can be used in Patrol cars or specialized unit such as DUI
or Mobile Command Units. 10. Enhanced interface and business
logic to improve error checking and system robustness. 11.
Addition of Dashboard functionality to view all case information
at a glance. 12. Support photo, document and video images to be
Cover Memo
Item # 16
added to case. 13. New Administrative module simplifies day to
day operation of the system and provides tracking log that can be
downloaded to Excel.
Financial Impact:The project will cost $30,750, which is funded through approved
IT Capital funds.
Alternatives:N/A
Recommendation:Approve an upgrade for the current Electronic Warrant
Interchange system from Palatine Technology Group.
Funds are Available
in the Following
Accounts:
272015410.5424220
REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
SOFTWARE MAINTENANCE AGREEMENT 1
SOFTWARE LICESIG AD SERVICES AGREEMET
This SOFTWARE LICENSING AND SERVICES AGREEMENT made and
entered into effective the ____ day of _____________, 2014 between Palatine Technology
Group (PTG), with its place of business at 6355 Topanga Canyon Blvd, Suite 205,
Woodland Hills, CA 91367, and Augusta, Georgia, a political subdivision of the State of
Georgia, with its place of business at 530 Greene Street, Augusta, GA U.S.A., 30911
(“Customer” or “Augusta” or “The City”) determines the obligations of PTG for the
support and maintenance of Electronic Warrant Interchange Software (EWI).
1. Services Provided by PTG – During the term of this Agreement, PTG shall perform
the services described in Appendix “A”, Electronic Warrant Interchange Upgrade
Proposal, attached hereto and incorporated herein by reference to assist Customer in the
maintenance and repair of the Electronic Warrant Interchange (EWI) Software, also known
as the “Program”. Customer shall have access to the PTG help desk through telephone
support service or by contacting technicians designated by PTG for EWI software. If an
on-site visit is required to restore software to proper working order, PTG will report to the
Customer’s location within a reasonable time frame upon receipt of contact by Customer (a
technician would be dispatched to customer’s site on next business day if trouble call is
received by 12:00 PM. For calls received after 12:00 PM a technician would be dispatched
on following business day). If it is determined that the problem is not related to PTG and
its software the customer will be billed accordingly for an on-site visit.
2. Fees and Charges – In consideration of PTG’ performance of its obligations
hereunder, Customer shall pay PTG the fees and charges set forth in Appendix “A”. Fees
and charges shall be paid to PTG in accordance with the schedule set forth in Appendix A.
3. Proprietary Rights and Licensing – PTG shall own the entire right, title and interest
in and to all corrections, programs, information and work product conceived, created or
developed, alone or with Customer or others, as a result of or related to the performance of
this Agreement, including all proprietary rights therein or based thereon.
The Customer acknowledges and agrees that all of the computer programs and associated
documentation (collectively, the "Software") are owned exclusively by PTG and is
protected by copyright laws. While PTG continues to own the Software, customer will have
certain rights to use the Software after acceptance of this license. Customer agrees that the
price paid for the Software is a license fee granting you only the rights set forth in this
License Agreement. This license governs any releases, revisions, or enhancements to the
Software that PTG may furnish by their sole discretion. Customer rights and obligations
with respect to the use of this Software license are as follows:
A. Customer may use the Software for each annual terms for which have paid the
applicable fees. Upon the expiration of the current annual term, they will not be
able to use the Software until the applicable fees for additional annual terms are
paid. PTG shall provide at least 30-day notification that annual term is set to
expire. The application alerts users that the license is about to expire 30 days prior
to your license expiration date.
B. Customer may not copy or make any changes or modifications to the Software, and
may not translate, decompile, disassemble, or otherwise reverse engineer the
Attachment number 1 \nPage 1 of 19
Item # 16
SOFTWARE MAINTENANCE AGREEMENT 2
computer program(s). Customer may not lend, rent, lease or sublicense the Software
or any copy to others for any purpose. Customer may not use each licensed copy of
the Software on more than one computer and agrees to use all reasonable efforts to
protect the Software from unauthorized use, modification, reproduction, distribution
or publication.
C. Customer is not permitted to make any uses or copies of the Software that are not
specifically authorized by the terms of this License Agreement, and PTG reserves
all rights that are not expressly granted to Customer.
4. Customer’s Obligation – Customer shall provide PTG with all information,
documentation and access to the Software and all equipment running the Software and all
related telecommunication systems as PTG may require in order to perform the services set
forth in Section 1 hereof. Customer shall designate to PTG an individual to serve as
Customer’s primary contact with PTG with respect to the services to be provided by PTG
under this agreement. Such individual will have the knowledge to relate the technical
aspect of Software problems to PTG and receive, interpret and apply remedial instructions
from PTG.
Customer shall provide PTG with remote VPN client account and password for remote
support and software updates. PTG will sign the Customer’s VP Vendor Access
Agreement, verifying that the PTG will respect the integrity of Customer’s network and
security protocols. Access to Customer network through the firewall will only be granted
after said agreement has been signed. The VP Vendor Access Agreement is attached as
Schedule B. Signature of this contract by PTG indicates PTG agreement with the
conditions of the VP Vendor Access Agreement .
5. Negation of Warranty – PTG does not warrant the Software will meet or continue to
meet the specifications or that any or all errors, malfunctions and defects can or will be
corrected. All corrections, programs, information and services are provided on an “as is”
basis, and there are no warranties, expressed or implied, including, but not limited to, any
warranties of merchantability or fitness for particular purpose. The provisions of this
paragraph shall not be construed to relieve PTG of any or all obligations arising under
Paragraph “1” of this Agreement. PTG specifically agrees to exert its best efforts to correct
any or all errors, malfunctions, or defects.
6. No Infringement Indemnification – PTG shall have no liability to Customer for the
infringement of any proprietary rights as a result of or related to this Agreement or to any
services provided to Customer by PTG hereunder. Customer shall have no liability to PTG
for the infringement of any proprietary rights as a result of or related to this Agreement.
PTG acknowledges that this Agreement and certain documentation may be subject to the
Georgia Open Records Act (O.C.G.A. § 50-18-70, et seq.). PTG shall cooperate fully in
responding to such requests and shall make all records, not exempt, available for inspection
and copying as required by law except company Trade Secret and proprietary information.
PTG shall clearly mark any information provided to City which PTG contends is
Proprietary Information. PTG shall notify Customer immediately of any Open Records
request arising out of this contract and shall provide to Customer a copy of any response to
the same.
Attachment number 1 \nPage 2 of 19
Item # 16
SOFTWARE MAINTENANCE AGREEMENT 3
7. Limitation of Liability – PTG shall not be liable to Customer for any damages
resulting from or related to the services performed by PTG hereunder, including, but not
limited to, any loss of data or software, inability of PTG to correct any errors, malfunctions
and defects in the Software, or delay of PTG in performing any services hereunder. In no
event shall PTG be liable to Customer for any indirect, special or consequential damages or
lost profits arising out of or related to this Agreement, even if PTG has been advised of the
possibility thereof, knew or should have known thereof, except where gross negligence on
the part of PTG can be demonstrated. PTG’ liability hereunder to Customer, if any shall in
no event exceed the total of fees and charges paid to PTG under this Agreement by
Customer.
8. Liquidated Damages: Due to the special nature of this licensing agreement and the
other remedies provided in this agreement, the parties agree that liquidated damages are not
applicable.
9. Specified excuses for delay or non-performance: Vendor is not responsible for
delay in performance caused by acts of nature, strikes, lockouts, accidents, or other events
beyond the control of Vendor. In any such event, the contract price and schedule shall be
equitably adjusted.
10. Hold harmless: Except as otherwise provided in this agreement, Vendor shall
indemnify and hold harmless Augusta, GA, and its employees and agents from and against
all liabilities, claims, suits, demands, damages, losses, and expenses, including attorneys’
fees, arising out of or resulting from the performance of its Work.
11. Termination and Expiration
A. Events of Default. Each of the following events shall constitute an “Event
of Default”:
1). The Vendor shall fail to observe, perform or comply with any material
term, covenant, agreement or condition of this Agreement which is to be
observed, performed or complied with by the Vendor, if such failure
continues uncured for thirty (30) calendar days after the City gives the
Vendor written notice of the failure and the specific nature of such
failure.
2). The Vendor shall commit any fraud, misrepresentation, breach of
fiduciary duty, willful misconduct, or intentional breach of any provision
of this Agreement.
B. Termination Upon Event of Default. Failure of the Vendor, which has not
been remedied or waived, to perform or otherwise comply with a material
condition of the Agreement shall constitute default. Augusta may terminate
this contract in part or in whole upon written notice to the Vendor pursuant
to this term.
C. Expiration. Unless extended as provided for herein, this Agreement shall
naturally expire on the Completion Date.
D. Payment Upon Termination. Upon a termination of this Agreement, the
City shall pay to the Vendor the part of the Compensation which would
otherwise be payable to the Vendor with respect to the Services which had
been adequately completed as of the date of termination, less the amount of
all previous payments with respect to the Compensation.
E. Termination by Vendor: Vendor may terminate this Agreement only upon
the substantial breach by the City of a material provision of this Agreement
Attachment number 1 \nPage 3 of 19
Item # 16
SOFTWARE MAINTENANCE AGREEMENT 4
including failure to pay.
F. Termination for Convenience: Upon advance written notice to Vendor, the
City may, without cause and without prejudice to any other right or remedy
of Vendor, elect to terminate the Agreement. In such case, Vendor shall be
paid (without duplication of any items):
1). For completed and acceptable work executed in accordance with the
terms of the agreement prior to the effective date of termination,
including fair and reasonable sums for overhead and profit on such
work;
2). For expenses incurred prior to the effective date of termination in
performing services and furnishing labor, materials or equipment as
required by the contract documents in connection with uncompleted
work, plus fair and reasonable sums for overhead and profit on such
expenses;
3). For all claims, costs, losses and damages incurred in settlement of
terminated contracts with subcontractors, suppliers and others, and; for
reasonable expenses directly attributable to termination.
G. Termination by Either Party. In the event of termination of this Agreement
by either the City or the Vendor, both agree to the following:
1). City shall destroy/delete the Program(s) as defined herein, together with
all copies, modifications and merged portions, or
2). Return the Program(s) together with all copies, modifications and
merged portions to Vendor, or
3). City may continue to use the Program(s) with the permission of the
Vendor, with no expectation of continued maintenance, support, update,
or upgrade.
4). In cases referenced according to items A and B above, Vendor shall
certify in writing that all proprietary information, data, schema, or
documentation belonging to City have either been returned to Licensee
or destroyed and vice versa.
12. Notices – All notices, which are required or may be given pursuant to the terms of
this Agreement, shall be in writing. Any such notice shall become effective (i)
upon personal delivery thereof, including, but not limited to, delivery by overnight
mail and/or courier service, (ii) four days after it shall have been mailed by certified
or registered first class mail, postage prepaid, return receipt requested, to be
notified as follows:
If to PTG:
Palatine Technology Group
Contract Administrator
6355 Topanga Canyon Blvd, Suite 205
Woodland Hills, CA 91367
Telephone 800-610-7897
FAX 888-347-1281
Attachment number 1 \nPage 4 of 19
Item # 16
SOFTWARE MAINTENANCE AGREEMENT 5
If to Customer:
Office of the Administrator
Augusta, Georgia
530 Greene Street
Augusta, GA 30901
And
Tameka Allen, IT Director
530 Greene Street, A-101
Augusta, GA 30901
T: 706.821.2522
F: 706.821.2530
Or at such other address a party may from time to time designate in a notice to the
other party.
13. Counterparts – This Agreement may be executed in two or more counterparts, each
of which shall be deemed an original, but all of which together shall constitute one and the
same instrument.
14. Assignment – Customer may not assign or transfer this Agreement or Customer’s
rights and obligations hereunder without PTG’ prior written consent. PTG may not assign
or transfer this Agreement or Customer’s rights and obligations hereunder without
Customer’s prior written consent.
15. Jurisdiction and Venue - The laws of the State of Georgia shall govern the
agreement between Augusta, GA and the Vendor with regard to its interpretation and
performance, and any other claims related to this agreement.
All claims, disputes and other matters in question between Augusta, GA and the Vendor
arising out of or relating to the Agreement, or the breach thereof, shall be decided in the
Superior Court of Richmond County, Georgia. The Vendor, by executing this Agreement,
specifically consents to jurisdiction and venue in Richmond County and waives any right to
contest the jurisdiction and venue in the Superior Court of Richmond County, Georgia.
16. Entire Agreement – This Agreement and all Exhibits, Addenda, Amendments,
Attachments, Appendix, and Schedules attached hereto are hereby incorporated by
reference and shall be deemed to be a part of this Agreement for all purposesand constitute
the sole and entire agreement between the parties relating to the subject matter hereof.
17. Waivers and Amendments – This Agreement may be amended, superseded,
canceled, renewed or extended, and only a written instrument signed by each of the parties
hereto or, in the case of waiver, by the party waiving compliance, hereof may waive the
terms. No delay on the part of any party in exercising any right, power or privilege
hereunder shall operate as a waiver thereof, nor shall any waiver on the part of any party of
any such right, power or privilege, nor any single or partial exercise of any such right,
Attachment number 1 \nPage 5 of 19
Item # 16
SOFTWARE MAINTENANCE AGREEMENT 6
power or privilege, preclude any further exercise thereof or the exercise of any other such
right, power or privilege.
18. Binding Effect – This Agreement shall be binding upon and inure to the benefit of
the parties and their respective successors and assigns.
19. Schedules and Exhibits Part of Agreement – The schedules referred to herein shall
be deemed part of this Agreement as fully and effectively as if set forth herein.
20. Severability – If any provision of this Agreement or the application thereof shall for
any reason be invalid or unenforceable, such provision shall be limited only to the extent
necessary in the circumstances to make such provisions valid and enforceable and its
partial or total invalidity or unenforceability shall in any event not affect the remaining
provisions of this Agreement which shall continue in full force and effect, provided any
provision of this Agreement held to be invalid or unenforceable is not essential to the
parties receiving the economic benefit contemplated by this Agreement.
21. Time is of the Essence – Time is of the essence of this Agreement.
22. System Acceptance. “System Acceptance” as used herein means the date on which
all of the following events have taken place:
A. 30 calendar days have passed since “Go-Live”, which is the date on which the
system is implemented ready for business use.
B. All System Requirements have been successfully completed or PTG and the
Customer have mutually agreed to complete them within a specific time period
defined for each specification/issue. The demonstration of the delivered solution
meeting all System Requirements is the PTG’s right and responsibility. In the event
that arrangements have been made to complete some of the System Requirements at
a later date, this must be with the written approval of the Director of Information
Technology and the Chief Official of the customer department or office, whose
operations would be impacted by the inability of PTG to fully implement their
software.
C. Complete and Final payment to PTG will not take place until System has been
accepted.
23. Technical Support - The Customer is entitled to 7x24x365 support as long as valid
licenses are maintained for the entire system. The Maintenance Agreement for this system
is found as Schedule C of this contract.
24. Temporary suspension or delay of performance of contract - To the extent that it
does not alter the scope of this agreement, Augusta, GA may unilaterally order a temporary
stopping of the work, or delaying of the work to be performed by Vendor under this
agreement.
25. Defective pricing - To the extent that the pricing provided by Vendor is erroneous
and defective, the parties may, by agreement, correct pricing errors to reflect the intent of
the parties.
26. Augusta, GA Procurement Provisions
Attachment number 1 \nPage 6 of 19
Item # 16
SOFTWARE MAINTENANCE AGREEMENT 7
A. Prohibition against contingent fees: Vendor is prohibited from directly or
indirectly advocating in exchange for compensation that is contingent in any way
upon the approval of this contract or the passage, modification, or defeat of any
legislative action on the part of the Augusta, Georgia Commission. Vendor shall not
hire anyone to actively advocate in exchange for compensation that is contingent in
any way upon the passage, modification, or defeat of any contract or any legislation
that is to go before the Augusta, Georgia Commission.
B. Acknowledgement regarding contractual obligations of Augusta, Georgia:
Vendor acknowledges that this contract and any changes to it by amendment,
modification, change order or other similar document may have required or may
require the legislative authorization of the Board of Commissioners and approval of
the Mayor. Under Georgia law, Vendor is deemed to possess knowledge concerning
Augusta, Georgia's ability to assume contractual obligations and the consequences
of Vendors' provision of goods or services to Augusta, Georgia under an
unauthorized contract, amendment, modification, change order or other similar
document, including the possibility that Vendor may be precluded from recovering
payment for such unauthorized goods or services. Accordingly, Vendor agrees that
if it provides goods or services to Augusta, Georgia under a contract that has not
received proper legislative authorization or if Vendor provides goods or services to
Augusta, Georgia in excess of the any contractually authorized goods or services, as
required by Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold
payment for any unauthorized goods or services provided by Vendor. Vendor
assumes all risk of non-payment for the provision of any unauthorized goods or
services to Augusta, Georgia, and it waives all claims to payment or to other
remedies for the provision of any unauthorized goods or services to Augusta,
Georgia, however characterized, including, without limitation, all remedies at law
or equity." This acknowledgement shall be a mandatory provision in all Augusta,
Georgia contracts for goods and services, except revenue producing contracts.
C. Georgia E-Verify Requirements: All contractors and subcontractors
entering into contracts with Augusta, Georgia for the physical performance of
services shall be required to execute an Affidavit verifying its compliance with
O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation
which is contracting with Augusta, Georgia has registered with and is participating
in a federal work authorization program. Vendor agrees to provide their E-Verify
number and to be in compliance with the electronic verification of work authorized
programs operated by the United States Department of Homeland Security or any
equivalent federal work authorization program operated by the United States
Department of Homeland Security to verify information of newly hired employees,
pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603,
in accordance with the applicability provisions and deadlines established in
O.C.G.A. § 13-10-91 and shall continue to use the federal authorization program
throughout the contract term. Additionally, Vendor agrees that, should it employ or
contract with any subcontractor(s) in connection with the physical performance of
services pursuant to its contract with Augusta, Georgia Vendor will secure from
such subcontractor(s) each subcontractor’s E-Verify number as evidence of
verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit
provided in Rule 300-10-01-.08 or a substantially similar form. Vendor agrees to
maintain records of such compliance and provide a copy of each such verification to
Attachment number 1 \nPage 7 of 19
Item # 16
SOFTWARE MAINTENANCE AGREEMENT 8
Augusta, Georgia at the time the subcontractor(s) is retained to perform such
physical services.
D. Georgia Prompt Pay Act not applicable: The terms of this agreement
supersede any and all provisions of the Georgia Prompt Pay Act.
E. Right to inspect premises: Augusta, Georgia may, at reasonable times,
inspect the part of the plant, place of business, or work site of Vendor or any
subcontractor of Vendor or subunit thereof which is pertinent to the performance of
any contract awarded or to be awarded by Augusta, Georgia.
F. Local Small Business Language: In accordance with Chapter 10B of the
AUGUSTA, GA. CODE, Vendor agrees to collect and maintain all records
necessary to for Augusta, Georgia to evaluate the effectiveness of its Local Small
Business Opportunity Program and to make such records available to Augusta,
Georgia. The requirements of the Local Small Business Opportunity Program can
be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE § 1-
10-129(d)(7), the contractor is required to provide local small business utilization
reports. Vendor shall report to Augusta, Georgia the total dollars paid to each local
small business on each contract, and shall provide such payment affidavits,
regarding payment to subcontractors as may be requested by Augusta, Georgia.
Such documents shall be in the format specified by the Director of minority and
small business opportunities, and shall be submitted at such times as required by
Augusta, Georgia. Failure to provide such reports within the time period specified
by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies
set forth, including but not limited to, withholding payment.
G. Right to Modify Proposal Based on Mutual Agreement of the Parties:
Provided that Augusta, Georgia and the Vendor mutually agree to a modification in
the requirements of a proposal based on developments or changes that are observed
or discovered in the course of the project, modifications can be made if there is no
change in cost that shall exceed the amount approved by the Augusta Commission.
Notwithstanding this provision, conditions that violate article 7 above have
precedent and shall require additional consideration by the Augusta Commission.
I WITESS WHEREOF , each of the parties hereto has caused this Agreement to be
executed by an officer thereunto duly authorized as of the _______________.
_____________________________ _____________________________
(Print Name) Print Name (Deke S. Copenhaver)
_____________________________ _____________________________
(Signature) (Signature)
______________________________ Mayor, City of Augusta
(Title) (Title)
Palatine Technology Group
Attachment number 1 \nPage 8 of 19
Item # 16
SOFTWARE MAINTENANCE AGREEMENT 9
Attest:
_____________________________
Clerk of Commission
_____________________________
Attachment number 1 \nPage 9 of 19
Item # 16
SOFTWARE MAINTENANCE AGREEMENT 10
Appendix A
SCOPE OF WORK
Palatine Technology Group intends to perform an upgrade to the newest version of
their Electronic Warrant Interchange (EWI) Software.
Augusta implemented the current version of EWI in 2009. The current version is a
Microsoft Windows application which is based on technology that is over 10 years old, and
which is scheduled for obsolesce effective Jan. 1, 2015. In addition, the video
conferencing component that is currently installed in Augusta is obsolete and is no longer
supported on Windows 7 and 8. The new version of EWI offers the following
enhancements:
1. Browser-based application and used the latest web technology (it runs on an intranet
and not public internet).
2. The entire application was rewritten and it is 300% faster than previous version.
3. All forms are generated in adobe PDF format (it no longer uses Microsoft Word).
4. The application includes an integrated spell checker.
5. The application supports mobile devices (including Laptops and Microsoft Surface
Pro).
6. Built in SIP (Session Initiation Protocol) compliance Video Conferencing.
7. Enterprise version allows unlimited users to access EWI information from various
stations and departments within the county.
8. Supports touch screen monitors to sign on screen instead of use of signature pads.
9. Can be used in Patrol cars or specialized unit such as DUI or Mobile Command Units.
10. Enhanced interface and business logic to improve error checking and system
robustness.
11. Addition of Dashboard functionality to view all case information at a glance.
12. Support photo, document and video images to be added to case.
13. New Administrative module simplifies day to day operation of the system and provides
tracking log that can be downloaded to Excel.
COST AD PAYMETS
The proposed cost of the upgrade project is found on the following page:
Payment will be made according to the following breakdown:
· 50% of project total at contract signing
· 50% of project total at implementation (10 days after customer acceptance)
The cost of annual maintenance will increase by $2500.00 over the current amount.
Attachment number 1 \nPage 10 of 19
Item # 16
SOFTWARE MAINTENANCE AGREEMENT 11
Attachment number 1 \nPage 11 of 19
Item # 16
SOFTWARE MAINTENANCE AGREEMENT 12
Appendix B
Vendor Remote Network Access
Policy and Procedures
Purpose
The purpose of this policy is to ensure that a secure method of connectivity is provided between
Augusta Georgia and the vendor and to provide guidelines for the use of the network and
computing resources associated with the remote connectivity in order to ensure the safety,
integrity, and operability of Augusta, Georgia Information Systems.
Scope
This policy applies to all Augusta, Georgia systems, application and/or servers/devices requiring
support by external vendors on behalf of Augusta, Georgia.
Definitions
A Virtual Private Network (VPN) provides a secure network connection over the Internet
between an individual and a private network (164 bit encryption). By utilizing the public
Internet for data transport, VPN provides a low cost solution to remote access or connectivity.
Policy
A. Vendor Remote Access Request and Approvals
All requests for remote access for vendors must be made in advance through the Project
Leader responsible for the vendor. It is the Project Leader’s responsibility to ensure that the
vendor has provided all of the required information in the proper format.
All vendor remote access requests must first have the Assistant Director of the Business
Application Services signature for approval as well as the Director of Information
Technology.
As part of the request and approval process, the technical and administrative contact within
the vendor’s organization or someone at a higher level within the company will be required
to read and sign the VPN Access policy form and any additional documents, such as the
Augusta, Georgia Non-Disclosure Agreement.
Once Vendor Remote Access has been approved, it is valid until changes in this policy or
technology make it necessary, in Augusta’s estimation, to require a new form to be filed.
Remote Access will only be available to Vendors that have signed Annual Support and
Maintenance Contracts with Augusta.
B. Connectivity
1. The vendor will be required to use Augusta, Georgia’s standard method for connecting to
the network. The current standard method is Cisco’s VPN client.
2. The vendor will be given a unique user ID and password to authenticate the VPN access.
The password may be subject to regular changes.
Attachment number 1 \nPage 12 of 19
Item # 16
SOFTWARE MAINTENANCE AGREEMENT 13
3. Only one person may be connected to the VPN at any given time.
4. Access will be restricted to only the servers located in IT that were approved for the
vendor.
5. Access will be restricted to only the ports necessary for connectivity.
6. Access will not be open 24/7. The vendor must request access every time it is necessary
and only during business hours of 8:30am – 5:00pm EST. Access outside of these hours
may be requested but will need additional approval and will be handled on a case by case
situation.
C. Vendor Request Process
1. The vendor will contact the Project Leader to request access.
2. The Project Leader is responsible for logging the request for access and justification in
the change control log.
3. The Project Leader will document reason for access and email Firewall Administrators
to have the VPN opened.
4. A firewall administrator will open the VPN and reply to the Project Leader’s email
notifying them it has been opened.
5. Once the vendor has completed their work and the application has been tested, they will
notify the Project Leader that the work is complete.
D. etwork Security
1. Vendor will allow only the vendor’s employees approved in advance by Augusta,
Georgia to access the network connection. Vendor shall be solely responsible for
ensuring that Authorized Vendor Employees are not security risks, and upon Augusta,
Georgia’s request, Vendor will provide Augusta, Georgia with any information
reasonably necessary for Augusta, Georgia to evaluate security issues relating to any
Authorized Vendor Employee.
2. Vendor will promptly notify Augusta, Georgia whenever any Authorized Vendor
Employee leaves the Vendor’s employ or no longer requires access to the Network
Connection.
3. Each party will be solely responsible for the selection, implementation and maintenance
of security procedures and policies that are sufficient to ensure that (a) such party’s use of
the Network Connection is secure and is used only for authorized purposes, and (b) such
party’s business records and data are protected against improper access, use, loss,
alteration or destruction.
4. Vendor shall notify Augusta, Georgia in writing promptly upon a change in the user base
for the work performed over the Network Connection or whenever in vendor’s opinion a
change in the connection and/or functional requirements of the Network Connection is
necessary.
E. Protection of Augusta, Georgia Private Information and Resources
The Augusta, Georgia network support group responsible for the installation and
configuration of a specific vendor connection must ensure that all possible measures have
been taken to protect the integrity and privacy of Augusta, Georgia confidential information.
At no time should Augusta, Georgia rely on access/authorization control mechanisms at the
vendor’s site to protect or prohibit access to Augusta, Georgia confidential information.
Attachment number 1 \nPage 13 of 19
Item # 16
SOFTWARE MAINTENANCE AGREEMENT 14
Augusta-Richmond County shall not have any responsibility for ensuring the protection of
vendor information. The vendor shall be entirely responsible for providing the appropriate
security measures to ensure protection of their private internal network and information.
F. Audit and Review of Vendor etwork Connections
All aspects of the vendor network connections up to, but not including Augusta-Richmond
County firewall, will be monitored by the appropriate IT staff. Where possible automated
tools will be used to audit tasks. Monthly reports should be generated on the authentication
database showing the specific login entries.
All vendor network connections will be reviewed on a quarterly basis and information
regarding specific vendor network connection will be updated as necessary. Obsolete vendor
network connections will be terminated following confirmation with the Project Leader that
the connection is indeed obsolete.
G. Augusta, Georgia IT Security
Augusta, Georgia IT Security has the responsibility for maintaining related policies and
standards. IT Security will also provide advice and assistance regarding judgment calls, and
will facilitate information gathering in order to make a correct decision.
H. Enforcement
Any vendor found in violation of this policy will be subject to, but not limited to, loss of
VPN privileges and other action up to and including dissolution of contract and/or legal
action if Augusta systems are compromised.
Attachment number 1 \nPage 14 of 19
Item # 16
SOFTWARE MAINTENANCE AGREEMENT 15
VPN Access Request Form
Request for remote access to the Augusta-Richmond County network.
Vendor Information (please print)
Vendor ame: Palatine Technology Group
Vendor
Representative:
Edwin Mansoori Title: President
Phone: Work: 800-610-7897 Cell: 678-232-9068
Technical Support
Representative:
Michael Lan Title: Systems Engineer
Phone: Work: 800-610-7897 Cell: 404-368-7007 After hours: 877-439-4787
Business Hours: 9 to 5 PST Support 8x7x365
Servers requested
for access:
10.10.200.63
10.10.5.173
Vendor’s IP
address(es):
76.79.135.186
Have Cisco vpn
client?
Yes X No
Vendor’s etwork
Firewalled?
Yes X No
Anti-Virus
Software:
ESET Ver. # 6.0.316.0
Anti-Virus
Signature version
and date:
Signature database is updated daily
Agreement
I have read and agree to the Policy & Guidelines set forth for Vendor VPN access.
___________________________________ ________________________
(Date)
Authorization
____________________________________ ________________________
(Project Leader’s signature) (Date)
___________________________________________ ________________________
(IT Director’s signature) (Date)
Attachment number 1 \nPage 15 of 19
Item # 16
SOFTWARE MAINTENANCE AGREEMENT 16
Attachment number 1 \nPage 16 of 19
Item # 16
SOFTWARE MAINTENANCE AGREEMENT 17
Appendix C
SOFTWARE MAITEACE AGREEMET
THIS AGREEMENT (hereinafter the "Agreement") is made this ______ day of
______________, 2014, (the "Effective Date") by and between Augusta, GA a political
subdivision of the State of Georgia, with its place of business at 530 Greene Street, Augusta, GA
U.S.A., 30911 (herein referred to as “Customer”) and Palatine Technology Group (herein
referred to as “PTG”) with its place of business at 6355 Topanga Canyon Blvd, Suite 430,
Woodland Hills, CA 91367.
WHEREAS, PTG and Customer have entered into a certain license agreement (the "
Software Licensing and Services Agreement") pursuant to which PTG agrees to license to
Customer a software system known as Electronic Warrant Interchange (EWI) Software
(hereinafter the "System") as specified in the License Agreement;
WHEREAS, PTG desires to maintain, and Customer desires to obtain the maintenance
of, the System on the terms and conditions hereinafter provided;
1. Maintenance Services
The maintenance services to be hereunder (the "Maintenance Services") shall consist of:
(a) technical or operational assistance provided by PTG to Customer relating to the
System or enhancements thereto and (b) distribution by PTG to Customer at no charge of
enhancements to the System which may be developed from time to time by PTG. These
are described in detail as follows. PTG shall provide Customer with and/or shall
maintain at minimum:
· Unlimited telephone support on a toll free (800 number) with direct connect to PTG
technical support.
· Technical support available Monday through Friday from 8:00AM to 8:00PM Eastern
Standard Time (EST).
· Technical Support shall respond with replies within one hour.
· All program updates and releases, including new features to existing system,
additional reports, and product enhancements.
· Support for hardware items that were specifically procured for this solution, with the
exception of network connections, server(s), or client PCs and their associate
operating systems. This support includes express replacement of video conferencing
camera and signature pads. (we no longer provide advance replacement)
2. Additional Services
At the request of Customer, and with the consent of PTG, PTG may also provide
technical, operational or other assistance or consulting to Customer in excess of the
amount included as the Maintenance Services at PTG's standard hourly rates then in
effect. Such assistance shall be subject to written approval of the Customer and shall be
performed in consultation with the Customer’s Information Technology Department so
that any impact on performance of software and/or hardware can be evaluated.
Attachment number 1 \nPage 17 of 19
Item # 16
SOFTWARE MAINTENANCE AGREEMENT 18
3. Conditions
The termination of the License Agreement, or of the license granted therein, shall
automatically result in the termination of this Agreement. PTG MAKES NO
WARRANTY, EXPRESS OR IMPLIED, INCLUDING THE WARRANTY OF
MERCHANTABILITY OR WARRANTY OF FITNESS FOR A PARTICULAR
PURPOSE, OF ANY KIND WHATSOEVER, AND ALL SUCH WARRANTIES ARE
HEREBY EXCLUDED BY PTG AND WAIVED BY CUSTOMER. PTG SHALL
HAVE NO LIABILITY WITH RESPECT TO ITS OBLIGATIONS UNDER THIS
AGREEMENT OR OTHERWISE FOR CONSEQUENTIAL, EXEMPLARY,
INCIDENTAL OR PUNITIVE DAMAGES EVEN IF IT HAS BEEN ADVISED OF
THE POSSIBILITY OF SUCH DAMAGES. IN ANY EVENT PTG'S MAXIMUM
LIABILITY TO CUSTOMER HEREUNDER SHALL BE LIMITED TO THE
AMOUNTS ACTUALLY PAID BY CUSTOMER TO PTG HEREUNDER DURING
THE IMMEDIATELY PRECEDING TWELVE MONTHS.
4. Confidentiality
PTG acknowledges that in the course of providing the Maintenance Services, or other
services provided hereunder, PTG, or its employees or consultants, may be supplied with
or come into possession of information which is proprietary to Customer including
information as to customers, methods of doing business or operations. PTG hereby agrees
that it will keep all such information confidential, and will disclose such information to
no other person. In addition, PTG agrees to take such action as may be necessary or
appropriate by way of agreement with, and instruction to, its employees so as to maintain
the confidentiality of such information of Customer. Inquiries regarding PTG Software,
Services, and Documentation shall be subject to the Georgia Open Records Act as
specified in the Software Licensing and Services Agreement. Customer agrees to safe
keep computer code and programs and business process used in Electronic Warrant
Interchange and not to provide screenshots and PTG proprietary information to third
parties.
5. Online Support
PTG shall provide access to Customer’s network and PTG Software servers through an
Internet connection provided that the PTG has signed and complied with the Vendor VP
Access Agreement which is included in the Software Licensing and Services Agreement.
6. Precedence of Agreements
To the extent that there is a conflict between this agreement and the Software Licensing
and Services Agreement, the latter shall be considered to have precedence over this
agreement.
7. Maintenance Fees
During the term commencing on the Acceptance Date, as defined in the License
Agreement, and continuing as long as all software maintenance agreement fees are
current, PTG shall provide the Maintenance Services to Customer for a fee payable
annually on each Anniversary Date in advance. At least thirty (30) days prior to each
Anniversary Date PTG shall notify Customer of the yearly maintenance fee to be charged
by PTG for the next succeeding year, whereupon, unless Customer notifies PTG in
writing that this Agreement shall terminate on the Anniversary Date, this Agreement
Attachment number 1 \nPage 18 of 19
Item # 16
SOFTWARE MAINTENANCE AGREEMENT 19
shall be extended and renewed for an additional period of one year at the fee so specified
by PTG.
The cost of the software maintenance contract is based on the type and number of
modules installed. Fees shall increase at no more than a nominal amount per year (if at
all) if there are no additional license and/or module purchases by the Customer. License
and/or Module purchases that occur within a maintenance period shall be pro-rated for
the remainder of the maintenance period, and shall be included in full on the following
year’s maintenance cost.
8. Renewal of Maintenance Agreements
The term of this Agreement shall commence on the date of signing of all parties to the
agreement and shall be in effect for a period of twelve months, unless sooner terminated
as provided herein. Agreement shall renew for successive 12-month periods unless
sooner terminated as provided herein.
I WITESS WHEREOF , each of the parties hereto has caused this Agreement to be executed
by an officer thereunto duly authorized as of the _______________.
______________________________ _____________________________
(Print Name) Print Name (Deke Copenhaver)
______________________________ _____________________________
(Signature) (Signature)
______________________________ Mayor, City of Augusta
(Title) (Title)
Palatine Technology Group
________________________________ _____________________________
Date Date
Attest:
_____________________________
Clerk of Commission Signature
_____________________________
Attest Date
Attachment number 1 \nPage 19 of 19
Item # 16
Attachment number 2 \nPage 1 of 4
Item # 16
Attachment number 2 \nPage 2 of 4
Item # 16
Attachment number 2 \nPage 3 of 4
Item # 16
Attachment number 2 \nPage 4 of 4
Item # 16
Commission Meeting Agenda
6/3/2014 2:00 PM
2014 - ARCCI Vehicles
Department:Finance Department-Fleet Management Division
Caption: Motion to approve the replacement of 2 cars for Augusta
Richmond County Correctional Institute.
Background:Fleet Management would like to request replacement of 2 older
vehicles used by their road supervisors; F02325 a 2003 Ford
Crown Victoria with 134,146 miles and F02326 a 2003 Ford
Crown Victoria with 147,869 miles.. The designated vehicles are
in dire need of replacement. These vehicles are used by Road
Supervisors that check on the work details throughout the
day. They also transport sick or injured prisoners from work
details to ARCCI. Vehicle evaluations and bid tabsheet results
are attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for the 2014 Dodge Charger certified
police vehicle: Bid 14-120 results were as follows: Akins Ford
Corp. = $25,755.00 each; Butler Dodge = Non-Compliant Bid;
Carl Gregory = Bid Incomplete; Emergency Equipment
Specialists = Non-Compliant Bid; Thomson Motor Centre =
$25,780.00 each.
Financial Impact:Two Dodge Chargers @ $25,755.00 each for a total cost of
$51,510.00. The funds will be provided by the Special Purpose
Local Sales Tax Phase VI - 4th Year
Alternatives:1. Approve the request, 2. Disapprove the request.
Recommendation:Approve the purchase of 2 Dodge Chargers and declare the
replaced vehicles as surplus and available for auction
Funds are Available
in the Following
Accounts:
SPLOST VI - 4th Year Public Safety Vehicles
Cover Memo
Item # 17
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
Attachment number 1 \nPage 1 of 2
Item # 17
Attachment number 1 \nPage 2 of 2
Item # 17
Attachment number 2 \nPage 1 of 1
Item # 17
Attachment number 3 \nPage 1 of 1
Item # 17
Attachment number 4 \nPage 1 of 3
Item # 17
Attachment number 4 \nPage 2 of 3
Item # 17
Attachment number 4 \nPage 3 of 3
Item # 17
Attachment number 5 \nPage 1 of 3
Item # 17
Attachment number 5 \nPage 2 of 3
Item # 17
Attachment number 5 \nPage 3 of 3
Item # 17
Attachment number 6 \nPage 1 of 1
Item # 17
Commission Meeting Agenda
6/3/2014 2:00 PM
2014 - Engineering F-250-F-350
Department:Finance Department - Fleet Management
Caption:Motion to approve the replacement of 1-F-250 and 1- F-350 Crew
Cab pickup truck for Augusta Engineering Department-
Maintenance Division.
Background:Fleet Management would like to request replacement of 2 older
pickup trucka used in the department’s daily work activities. The
designated vehicles are in need of replacement. The older
vehicles are: 994198 a 2000 model Ford F250 with 254,194
miles and 994487 a 2001 F-350 crew truck with 183,449 miles on
it. Vehicle evaluations and bid tab sheets are attached for your
review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for the 8,500 and 10,000 GVW
pickup trucks: Bid 14-116 (8,500 GVW) results were as follows
for this model truck: Allan Vigil-Fayetteville = $27,063.00 each;
Allan Vigil-Morrow = $24,103.00 each; Bobby Jones Ford =
$24,848.00 each; and Thomson Motor Centre = Truck Model Not
Available NOTE: Bobby Jones Ford will meet the non-local low
bid of $24,103.00 utilizing the Local Vendor Preference Bid 14-
118 (10,000 GVW) results were as follows for this model truck:
Allan Vigil-Fayetteville = $38,577.00 each; Allan Vigil-Morrow =
$36,331.00 each; Bobby Jones Ford = $35,963.00 each; Fairway
Ford = $38,701.00 each; and Thomson Motor Centre =
$37,239.00 each.
Financial Impact:One F250 pickup truck @ $24,103.00 and one F350 pickup truck
@ $35,963.00 for a total cost of $60,066.00. The funds will be
provided by the City Capital outlay account.
Alternatives:: (1) Approve the request; (2) Do not approve the request (3)
approve the request in part.
Recommendation:: Approve the purchase of 2 pickup trucks and declare the replaced
vehicles as surplus and available for auction Cover Memo
Item # 18
Funds are Available
in the Following
Accounts:
Capital Outlay for 2014
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
Attachment number 1 \nPage 1 of 2
Item # 18
Attachment number 1 \nPage 2 of 2
Item # 18
Attachment number 2 \nPage 1 of 1
Item # 18
Vendors
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Fairway Ford
4333 Washington Rd
Evans, GA 30809
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Allan Virgil Ford
275 Glynn St N
Fayetteville, GA
30214
Thomson Chrysler
Dodge Jeep Ram
2158 Washington Road
Thomson, GA 30824
Attachment B YES YES YES YES YES
E-Verify Number 117480 689847 94460 224348 369935
SAVE Form YES YES YES YES YES
5.01 Fullsize Truck, Rg Cab $28,796.00 $30,698.00 $28,225.00 $30,243.00 $33,840.00
5.02 Fullsize Truck, Rg Cab $30,012.00 $32,114.00 $29,441.00 $31,659.00 $34,168.00
5.03 Fullsize Truck, R 8FT $31,232.00 $33,134.00 $30,661.00 $32,679.00 $36,740.00
5.04 Fullsize Truck, R 8FT $32,444.00 $34,546.00 $31,873.00 $34,091.00 $37,068.00
5.05 Fullsize Truck, Ext C $31,084.00 $32,986.00 $30,513.00 $32,531.00 N/A
5.06 Fullsize Truck, Ext C $32,100.00 $34,202.00 $31,529.00 $33,747.00 N/A
5.07 Fullsize Truck Ext C $33,627.00 $35,422.00 $32,949.00 $34,967.00 N/A
5.08 Fullsize Truck , Ext C $34,639.00 $36,634.00 $33,961.00 $36,179.00 N/A
5.09 Fullsize Truck, Crew $32,302.00 $34,404.00 $31,731.00 $33,949.00 $32,450.00
5.10 Fullsize Truck, Crew $33,314.00 $35,416.00 $32,743.00 $34,961.00 $33,278.00
5.11 Fullsize Truck, Crew $34,845.00 $36,840.00 $34,167.00 $36,385.00 $37,907.00
5.12 Fullsize Truck, Crew $35,857.00 $37,852.00 $35,179.00 $37,397.00 $38,235.00
5.13 Min 6.2L Gas Engine -$6,976.00 STANDARD -$6,500.00 -$8,480.00
EXCEPTION NOTED
5.00 Vehicle/Options Required
Bid #14-118
10,000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Management
Bid Opening Date: Wednesday, January 22, 2014 @ 11:00 a.m.
Page 1 of 5
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Vendors
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Fairway Ford
4333 Washington Rd
Evans, GA 30809
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Allan Virgil Ford
275 Glynn St N
Fayetteville, GA
30214
Thomson Chrysler
Dodge Jeep Ram
2158 Washington Road
Thomson, GA 30824
Bid #14-118
10,000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Management
Bid Opening Date: Wednesday, January 22, 2014 @ 11:00 a.m.
5.14 Heavy Duty Tow Pkge STANDARD $425.00 N/A N/A $395.00
5.15 Heavy Duty Suspen
Package front and rear
Stabilizer
$137.00 $125.00 $107.00 $125.00 STANDARD
5.16 Rear Seat deleted N/A N/A N/A N/A N/A
5.17 Pickup Box deleted -$258.00 -$281.00 -$225.00 $625.00 N/A
5.18 Trailer Tow Mirrors STANDARD STANDARD STANDARD STANDARD STANDARD
5.19 Roof Clearance Lights $48.00 $55.00 $48.00 $55.00 STANDARD
5.20 Speed Con/Tilt Steer $200.00 $595.00 $200.00 $235.00 STANDARD
5.21 Skid Plate Pkg (4X4)$85.00 $125.00 $85.00 $185.00 $50.00
5.22 Power Take-Off Provis $239.00 $280.00 $239.00 $280.00 $295.00
5.23 Black Platform Run Bd $273.00 $495.00 $316.00 $370.00 $594 - $734
5.24 Electric Win & Dor Lck $763.00 $1,190.00 $942.00 $1,105.00 EXCEPTION NOTED
5.25 All veh keyed diff 3 ste $19.85 $75.00 $25.00 $100.00 STANDARD
6.01 Fire Extinguisher $49.00 $48.00 $85.00 $81.12 $82.00
6.02 Outlet receptacle $55.00 $55.00 $40.00 $38.95 $39.00
6.03 Bedliner $300.00 $300.00 $375.00 $370.00 $370.00
6.00 Outfitter's Speciality Items
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Vendors
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Fairway Ford
4333 Washington Rd
Evans, GA 30809
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Allan Virgil Ford
275 Glynn St N
Fayetteville, GA
30214
Thomson Chrysler
Dodge Jeep Ram
2158 Washington Road
Thomson, GA 30824
Bid #14-118
10,000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Management
Bid Opening Date: Wednesday, January 22, 2014 @ 11:00 a.m.
6.04 Electric brake contro $230.00 $125.00 $205.00 $160.00 $160.00
6.05 Service body $4,549.00 $4,549.00 $5,150.00 $5,102.75 $5,103.00
6.06 Service body-dual $5,195.00 $5,195.00 $4,890.00 $4,840.00 $4,840.00
6.07 Crane service body $7,100.00 $7,100.00 $7,582.00 $7,542.00 $7,542.00
6.08 Service crane $8,700.00 $8,700.00 $9,791.00 $9,721.00 $9,721.00
6.09 J-hook railing $220.00 $220.00 $190.00 $180.00 $180.00
6.10 Panel top-60 inch $3,400.00 $3,400.00 $4,275.00 $4,226.00 $4,226.00
6.11 Panel Top-72 inch $3,950.00 $3,950.00 $4,830.00 $4,700.00 $4,700.00
6.12 Service body bump SR $346.00 $346.00 $425.00 $426.00 $426.00
6.13 Service body bump D $413.00 $413.00 $525.00 $514.00 $514.00
6.14 Service body bump, S $276.00 $276.00 $415.00 $410.00 $410.00
6.15 Service body bump, D $343.00 $343.00 $515.00 $500.00 $500.00
6.16 Flatbed Body $3,000.00 $3,000.00 $2,625.00 $2,600.00 $2,600.00
6.17 Tool box $500.00 $500.00 $360.00 $347.00 $347.00
6.18 Spotlight $295.00 $295.00 $415.00 $402.00 $402.00
6.19 Spotlights $590.00 $590.00 $825.00 $804.00 $804.00
6.20 Toolbox $240.00 $240.00 $415.00 $403.00 $403.00
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Vendors
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Fairway Ford
4333 Washington Rd
Evans, GA 30809
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Allan Virgil Ford
275 Glynn St N
Fayetteville, GA
30214
Thomson Chrysler
Dodge Jeep Ram
2158 Washington Road
Thomson, GA 30824
Bid #14-118
10,000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Management
Bid Opening Date: Wednesday, January 22, 2014 @ 11:00 a.m.
6.21 Trailer hitch $250.00 $250.00 $360.00 $355.00 $355.00
6.22 Trailer Wiring $35.00 $35.00 $80.00 $75.00 STANDARD
6.23 Trailer Ball $10.00 $10.00 $95.00 $90.00 $90.00
6.24 Pintle Hook $100.00 $100.00 $55.00 $50.56 $51.00
6.25 Pintle Hook-Dual $125.00 $125.00 $190.00 $183.00 $183.00
6.26 Tommy Lift Gate $2,250.00 $2,250.00 $2,096.00 $2,076.00 $2,076.00
6.27 Pipe Vise $2,580.00 $258.00 $305.00 $294.00 $294.00
6.28 Spot mirrors STANDARD $40.00 $2.00 $1.76 $2.00
6.29 Window tint, reg cab $95.00 $140.00 $165.00 $150.00 $140.00
6.30 Window tint, ext cab $125.00 $145.00 $189.00 $175.00 $140.00
6.31 Window tint, cre cab $150.00 $155.00 $210.00 $200.00 $140.00
6.32 Safety Cone Holder $45.00 $45.00 $17.00 $16.75 $17.00
6.33 Safety Cones $60.00 $120.00 $59.00 $56.78 $57.00
7.01 Backup alarm $35.00 $35.00 $80.00 $75.00 $75.00
7.02 Magnetic LED light $355.00 $355.00 $660.00 $645.00 $645.00
7.03 Cab Mount Light $462.00 $462.00 $675.00 $660.00 $660.00
7.04 Traffic advisor light br $605.00 $605.00 $760.00 $746.74 $747.00
7.00 Alert Warning Systems
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Vendors
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Fairway Ford
4333 Washington Rd
Evans, GA 30809
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Allan Virgil Ford
275 Glynn St N
Fayetteville, GA
30214
Thomson Chrysler
Dodge Jeep Ram
2158 Washington Road
Thomson, GA 30824
Bid #14-118
10,000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Management
Bid Opening Date: Wednesday, January 22, 2014 @ 11:00 a.m.
7.05 Traffic advisor light br $1,210.00 $1,210.00 $1,515.00 $1,493.48 $1,494.00
Year 2015 2015 2015 2015 2014
Make FORD FORD FORD FORD RAM
Model F-350 F-350 F-350 F-350 3500
Delivery Date 60 TO 90 DAYS
AFTER 3/15/14 30 TO 120 DAYS NONE LISTED 18 TO 22 WEEKS 10 TO 12 WEEKS
Page 5 of 5
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Attachment number 4 \nPage 1 of 2
Item # 18
Attachment number 4 \nPage 2 of 2
Item # 18
Attachment number 5 \nPage 1 of 1
Item # 18
Invitation to Bid
Sealed bids will be received at this office on Wednesday, January 15, 2014 @ 11:00 a.m. for furnishing:
Bid Item 14-115 6,000 GVW Series Pickup Truck for Fleet Management
Bid Item 14-116 8,500 GVW Series Pickup Truck for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, January
3, 2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle December 12, 19, 26, 2013 January 2, 2014
Metro Courier December 18, 2013
Revised: 3/7/2013
Attachment number 6 \nPage 1 of 1
Item # 18
Attachment number 7 \nPage 1 of 4
Item # 18
Attachment number 7 \nPage 2 of 4
Item # 18
Attachment number 7 \nPage 3 of 4
Item # 18
Attachment number 7 \nPage 4 of 4
Item # 18
Attachment number 8 \nPage 1 of 1
Item # 18
Bobby Jones Ford
3480 Wrightsboro
Road
Augusta, GA 30909
Allan Vigil Ford
Lincoln Mercury
6790 Mount Zion
Boulevard
Morrow, GA 30260
Allan Vigil Ford
Fayetteville
275 Glen Street N
Fayetteville GA
30214
Thomson Chrysler
Dodge Ram
2158 Washington Rd.
NE
Thomson, GA 30824
YES YES YES YES
117480 94460 224348 369935
YES YES YES YES
5.01 Full-Size Truck-Reg Cab $21,255.00 $19,999.00 $22,220.00 $21,947.00
5.02 Full-Size Truck-Reg Cab $23,586.00 $22,580.00 $24,715.00 $23,513.00
5.03 Full-Size Truck-Ext Cab $23,337.00 $22,092.00 $24,565.00 N/A
5.04 Full-Size Truck-Ext Cab $24,978.00 $24,592.00 $27,078.00 N/A
5.05 Full-Size Truck-Crew Cab4 $24,556.00 $23,295.00 $25,619.00 $24,278.00
5.06 Full-Size Truck-Crew Cab4 $27,096.00 $25,875.00 $28,132.00 $24,943.00
5.07 Diesel Engine, min 6.0 lite $7,088.00 $7,088.00 $8,315.00 SEE EXCEPTIONS
5.08 Heavy Duty tow package STANDARD N/A STANDARD STANDARD
5.09 Rear Seat (Extended Cab)N/A N/A N/A N/A
5.10 Pickup Box Deleted -$281.00 -$250.00 -$533.00 -$127.00
5.11 Trailer Tow Mirrors STANDARD STANDARD STANDARD SEE EXCEPTIONS
5.12 Black platform running brds $273.00 $316.00 $370.00 $560.50-693.00
5.13 Electric windows and do loc $763.00 $942.00 $1,105.00 SEE EXCEPTIONS
5.14 Roof Clearance Lights $48.00 $48.00 $55.00 $68.00
5.15 Speed Control/Tilt Steering $200.00 $200.00 $235.00 STANDARD
5.16 Skid Plate Pack (4X4 only)$85.00 $85.00 $100.00 $43.00
6.01 Fire Extinguisher $48.00 $85.00 $82.00 $81.12
6.02 Outlet Receptacle $55.00 $45.00 $39.00 $38.95
6.03 Bedliner $300.00 $325.00 $370.00 $370.00
6.04 Electric Brake Controller $196.00 $196.00 $160.00 $196.00
6.05 Service Body $4,549.00 $4,200.00 $4,100.00 $4,100.00
6.06 Service Body Bumper BH $346.00 $395.00 $395.00 $395.00
6.07 Service Body Bumper PH $280.00 $435.00 $432.00 $432.00
6.08 Spotlight $295.00 $415.00 $402.00 $402.00
6.09 Spotlights $590.00 $830.00 $804.00 $804.00
6.10 Toolbox $240.00 $300.00 $403.00 $403.00
6.11 Trailer Hitch STANDARD $45.00 $355.00 SEE EXCEPTIONS
6.12 Trailer Wiring STANDARD NO CHARGE $75.00 STANDARD
6.13 Trailer Ball $10.00 $25.00 $90.00 $24.55
5.00 Vehicle/Options Required
6.00 Outfitter's Specialty Items
Attachment B
E-Verify Number
SAVE Form
Bid Item #14-116
8500 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Department
Bid Opening Date: Wednesday, January 15, 2014 @ 11:00 a.m.
Vendors
Page 1 of 2
Attachment number 9 \nPage 1 of 2
Item # 18
Bobby Jones Ford
3480 Wrightsboro
Road
Augusta, GA 30909
Allan Vigil Ford
Lincoln Mercury
6790 Mount Zion
Boulevard
Morrow, GA 30260
Allan Vigil Ford
Fayetteville
275 Glen Street N
Fayetteville GA
30214
Thomson Chrysler
Dodge Ram
2158 Washington Rd.
NE
Thomson, GA 30824
Bid Item #14-116
8500 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Department
Bid Opening Date: Wednesday, January 15, 2014 @ 11:00 a.m.
Vendors
6.14 Pintle Hook $125.00 $155.00 $183.00 $183.00
6.15 Pipe Vise $258.00 $300.00 $294.00 $294.00
6.16 Tommy Gate Lift $2,275.00 $2,200.00 $2,076.00 $2,076.00
6.17 Window Tint, Reg Cab $90.00 $125.00 $150.00 $150.00
6.18 Window Tint, Ext Cab $105.00 $150.00 $175.00 $175.00
6.19 Window Tint, Crew Cab $125.00 $175.00 $200.00 $200.00
7.01 Backup Alarm $35.00 $75.00 $75.00 $75.00
7.02 Magnetic LED Light $355.00 $695.00 $645.00 $645.00
7.03 LED Top Mount Light $462.00 $680.00 $620.00 $620.00
2015 2015 2015 2014
FORD FORD FORD RAM
F2B
X2A
X2B
W2A
W2B F-250 F-250 $2,500.00
90 DAYS 60 TO 90 DAYS ARO 14 TO 16 WEEKS ARO 6 TO 10 WEEKS
The following venodrs submitted a statement of "No Bid":
Carl Black Chevrolet / 110 Roberts Blvd. / Kennesaw, GA 30144
7.00 Alert Warning Systems
Year
Make
Model
App Delivery Time
Page 2 of 2
Attachment number 9 \nPage 2 of 2
Item # 18
Attachment number 10 \nPage 1 of 2
Item # 18
Attachment number 10 \nPage 2 of 2
Item # 18
Invitation to Bid
Sealed bids will be received at this office on Wednesday, January 22, 2014 @ 11:00 a.m. for furnishing:
Bid Item 14-117 17,500 GVW Series Pickup Truck for Fleet Management
Bid Item 14-118 10,000 GVW Series Pickup Truck for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, January
10, 2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle December 19, 26, 2013 and January 2, 9, 2014
Metro Courier December 25, 2013
Revised: 3/7/2013
Attachment number 11 \nPage 1 of 1
Item # 18
Attachment number 12 \nPage 1 of 4
Item # 18
Attachment number 12 \nPage 2 of 4
Item # 18
Attachment number 12 \nPage 3 of 4
Item # 18
Attachment number 12 \nPage 4 of 4
Item # 18
Commission Meeting Agenda
6/3/2014 2:00 PM
2014 - Planning and Zoning Vehicle Replacement
Department:Finance Department - Fleet Management
Caption:Motion to approve the replacement of 2 vehicles for Augusta
Richmond County Code Enforcement Department.
Background:Fleet Management would like to request replacement of 2 older
vehicles used by Code Enforcement inspectors. The designated
vehicles are in need of replacement. The 2 older vehicles are a
2005 model Ford Ranger (asset: 204324)with 135,456 miles, and
1999 Ford Ranger (asset: 994149) with 138,066 miles. Vehicle
evaluations and bid tab sheet results are attached for your review.
One of the trucks will be a 4x4 truck used by the environmental
inspector which is often required to go off road to inspect illegal
dump sites. The 4x4 ensures the inspector can safely go into a
rough area and return. The second vehicle will be replaced with a
Ford Explorer which will increase efficiency of the Department
when multiple inspectors go to the same location, when inspectors
go to training activities and when the Director is involved in
specific issues where inspectors accompany her to locations to
resolve issues.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for the 6,000 GVW pickup trucks:
Bid 14-115 results were as follows for the 4x4 truck: Allan Vigil-
Fayetteville = $22,888.00 each; Allan Vigil-Morrow = $21,710.00
each; Bobby Jones Ford = $21,604.00 each; Fairway Ford =
$22,071.00 each; Langsdale Chevrolet = $26,059.00 each; Master
Buick-GMC = $30,955.00 each; Thomson Motor Centre =
$23,462.00 each. Fleet Management has requested to use the
Georgia State Wide Contract program to purchase the Ford
Explorer. This assures the best competitive pricing across the
state. The state contract number for this purchase is 99999-SPD-
ES40199373-002. All relative paperwork has been attached for
review.
Financial Impact:: (1) Ford F150 4x4 @ $21,604.00 and (1) Ford Explorer @
$24,747.00 for a total of $46,351.00. The funds will be provided
by the Capital outlay account.Cover Memo
Item # 19
Alternatives:(1) Approve the request; (2) Do not approve the request.
Recommendation:Approve the replacement of two vehicle of Planning and
Zoning/Code Enforcement with a Ford F-150 (4X4) and a Ford
Explorer and declare the two replaced vehicles as excess and
available for auction.
Funds are Available
in the Following
Accounts:
2014 Capital Outlay
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
Attachment number 1 \nPage 1 of 2
Item # 19
Attachment number 1 \nPage 2 of 2
Item # 19
Attachment number 2 \nPage 1 of 1
Item # 19
Attachment number 3 \nPage 1 of 5
Item # 19
Attachment number 3 \nPage 2 of 5
Item # 19
Attachment number 3 \nPage 3 of 5
Item # 19
Attachment number 3 \nPage 4 of 5
Item # 19
Attachment number 3 \nPage 5 of 5
Item # 19
Invitation to Bid
Sealed bids will be received at this office on Wednesday, January 15, 2014 @ 11:00 a.m. for furnishing:
Bid Item 14-115 6,000 GVW Series Pickup Truck for Fleet Management
Bid Item 14-116 8,500 GVW Series Pickup Truck for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, January
3, 2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle December 12, 19, 26, 2013 January 2, 2014
Metro Courier December 18, 2013
Revised: 3/7/2013
Attachment number 4 \nPage 1 of 1
Item # 19
UNOFFICIAL
Allan Vigil Ford
Lincoln Mercury
6790 Mount Zion
Boulevard
Morrow, GA 30260
Allan Vigil Ford
Fayetteville
275 Glen St North
Fayetteville GA
30214
Langdale Chevrolet
1006 W Franklin St
Sylvester GA 31791
Fairway Ford
4158 Washington
Road
Evans, GA 30809
Master Buick GMC
3710 Washington
Road
Augusta, GA 30907
Bobby Jones Ford
3480 Wrightsboro
Road
Augusta, GA 30909
Thomson Chrysler
Dodge Jeep Ram
2158 Washington
Road
Thomson GA 30824
YES YES YES YES Yes YES YES
94460 224348 523776 689847 665555 117480 369935
SAVE Form YES YES YES YES Yes YES YES
5.01 Full-Size Truck-Reg Cab2W $16,690.00 $17,074.00 $20,900.00 $17,476.00 $26,053.00 $17,072.00 $20,515.00
5.02 Full-Size Truck-Reg Cab4W $19,663.00 $20,197.00 $23,999.00 $20,336.00 $29,717.00 $19,932.00 $21,623.00
5.03 Full-Size Truck-Ext CabSW $18,800.00 $19,021.00 $23,545.00 $19,370.00 $29,559.00 $21,000.00 $20,578.00
5.04 Full-Size Truck-Ext CabSW $21,088.00 $22,009.00 $26,610.00 $22,411.00 $33,221.00 $22,023.00 $23,433.00
5.05 Full-Size Truck-Ext CabSW $19,586.00 $19,781.00 $24,480.00 $20,183.00 $30,490.00 $19,852.00 $20,026.00
5.06 Full-Size Truck-Ext Cab 4D $22,594.00 $22,769.00 $27,540.00 $23,171.00 $34,152.00 $22,784.00 $22,468.00
5.07 Full-Size Truck-Crew Cab 4 $22,993.00 $23,520.00 $27,099.00 $23,922.00 $34,538.00 $23,288.00 $22,321.00
5.08 Full-Size Truck-Crew Cab 4 $25,866.00 $26,303.00 $29,349.00 $26,705.00 $37,436.00 $26,146.00 $24,465.00
5.09 Speed Control/Tilt Steering $192.00 $225.00 STANDARD $225.00 NA $192.00 STANDARD
5.10 Skid Plate Pack (4X4 only)$137.00 $160.00 $129.00 $160.00 $150.00 $137.00 $150.00
5.11 Minimum 8 Foot Bed $375.00
Reg $278.00
Super $1,206.00 $391.00 $325.00 $375.00 $278.00 $340.00
5.12 Black platform running brds $256.00 $250.00 $601.00 $315.00 $690.00 $256.00 $560.50-$693.50
5.13 Electric windows & do locks $981.00 $950.00 $519.00 $1,150.00 NA $811.00 EXCEPTION
5.14 Trailer Tow Package $320.00 $375.00 $326.00 $350.00 $375.00 $320.00 EXCEPTION
6.01 Fire Extinguisher $85.00 $95.00 $73.00 $48.00 $48.00 $81.12
6.02 Outlet Receptacle $45.00 $225.00 $97.00 $55.00 $55.00 $38.95
6.03 Bedliner $325.00 $450.00 $400.00 $300.00 $475.00 $300.00 $370.00
6.04 Toolbox $300.00 $700.00 $331.00 $240.00 $250.00 $403.00
6.05 Trailer Hitch $365.00 $278.00 $38.00 $220.00 $475.00 $30.00 EXCEPTION
6.06 Trailer Wiring $80.00 INCLUDED INCLUDED $25.00 INCLUDED STANDARD
6.07 Trailer Ball $25.00 $24.00 $37.00 $10.00 $40.00 $10.00 $24.55
6.08 Window Tint, Reg Cab $125.00 $200.00 $144.00 $140.00 $100.00 $90.00 $140.00
E-Verify Number
Attachment B
E-Verify Number
Bid Item #14-115
6000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Department
Bid Opening Date: Wednesday, November 15, 2014 @ 11:00 a.m.
Vendors
5.00 Vehicle/Options Required5.00 Vehicle/Options Required
6.00 Outfitter's Specialty Items
Page 1 of 2
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UNOFFICIAL
Allan Vigil Ford
Lincoln Mercury
6790 Mount Zion
Boulevard
Morrow, GA 30260
Allan Vigil Ford
Fayetteville
275 Glen St North
Fayetteville GA
30214
Langdale Chevrolet
1006 W Franklin St
Sylvester GA 31791
Fairway Ford
4158 Washington
Road
Evans, GA 30809
Master Buick GMC
3710 Washington
Road
Augusta, GA 30907
Bobby Jones Ford
3480 Wrightsboro
Road
Augusta, GA 30909
Thomson Chrysler
Dodge Jeep Ram
2158 Washington
Road
Thomson GA 30824
Bid Item #14-115
6000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Department
Bid Opening Date: Wednesday, November 15, 2014 @ 11:00 a.m.
Vendors
6.09 Window Tint, Ext Cab $150.00 $225.00 $181.00 $145.00 $100.00 $105.00 $140.00
6.10 Window Tint, Crew Cab $175.00 $300.00 $206.00 $155.00 $100.00 $130.00 $140.00
6.11 Safety Cone Holder $80.00 $125.00 $94.00 $45.00 $45.00 $75.00
6.12 Safety Cones $80.00 $55.00 $90.00 $120.00 $60.00 $45.00
7.01 Backup Alarm $75.00 $86.00 $63.00 $35.00 $138.00 $65.00 $75.00
7.02 Magnetic LED Light $695.00 $458.00 $462.00 $355.00 $355.00 $645.00
7.03 LED Top Mount Light $680.00 $625.00 $594.00 $462.00 $462.00 $620.00
2014 2014 2014 2014 2014 2014 2014
FORD FORD CHEVROLET FORD GMC FORD RAM
F-150 F-150
CC15703
CK15703
CC15753
CK15753
CC15753
CK15753
CC15743
CK15743 F-150 SIERRA
F-1C
F-1E
X1C
X1E
W1C & W1E 1500
60 TO 90 DAYS 12 TO 14 WEEKS ARO 60 TO 70 DAYS ARO 60 TO 90 DAYS ARO 60 TO 75 DAYS ARO 6 TO 8 WEEKS
The following vendor submitted a statement of "No Bid":
Carl Black Chevrolet, 110 Roberts Blvd., Kennesaw, GA 30144
Appox Delivery Time
Year
Make
Model
7.00 Alert Warning Systems
Page 2 of 2
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Attachment number 6 \nPage 1 of 2
Item # 19
Attachment number 6 \nPage 2 of 2
Item # 19
Attachment number 7 \nPage 1 of 5
Item # 19
Attachment number 7 \nPage 2 of 5
Item # 19
Attachment number 7 \nPage 3 of 5
Item # 19
Attachment number 7 \nPage 4 of 5
Item # 19
Attachment number 7 \nPage 5 of 5
Item # 19
Commission Meeting Agenda
6/3/2014 2:00 PM
2014 - Tax Assessor Vehicles
Department:Finance Department - Fleet Management Division
Caption:Motion to approve the replacement of 3 vehicles for the
Richmond County Tax Assessor’s Office.
Background:Fleet Management would like to request the replacement of two
Ford Crown Victoria’s and one Ford Escort with one Ford F-150
Pickup Truck and 2 Ford Focus’. The three vehicles to be replaced
are: (1) a 2003 For Crown Victoria with 152,823 miles, (2) a 1998
Ford Crown Victoria with 160,242 miles on it and a 1998 Ford
Escort with 158,814 miles on it. Evaluations on all vehicles are
attached.
Analysis:The Procurement Department published a competitive bid using
the Demand Star electronic bid application for the 6,000 GVW
pickup trucks: Bid 14-115 results were as follows for the pickup
truck: Allan Vigil-Fayetteville = $19,230.00 each; Allan Vigil-
Morrow = $18,280.00 each; Bobby Jones Ford = $18,287.00 each;
Fairway Ford = $18,701.00 each; Langsdale Chevrolet =
$22,505.00 each; Master Buick-GMC = $26,766.00 each; and
Thomson Motor Centre = $21,855.00 each. NOTE: Bobby Jones
Ford will meet the non-local low bid of $18,280.00 utilizing the
Local Vendor Preference Program. Fleet Management has
requested that the 2 automobiles be purchased through the Georgia
State Wide Contract bid system, assuring the best pricing for the
units, The awarded state contract vendor is Allan Vigil Ford of
Morrow, Georgia, and the SWC # is 99999-SPD-ES40199373-
002. The state contract price is $16,041.00 each. The vehicles
purchase documentation is attached for your review.
Financial Impact:One (1) Ford F150 @ $18,280.00 and two (2) Ford Focus S
models @ $16,041.00 each for a total of $50,362.00. The funds
will be provided by the Capital Outlay account.
Alternatives:1. Approve the recommendation, 2. Approve the recommendation
in part, and 3. Disapprove the recommendation.
Cover Memo
Item # 20
Recommendation:Approve the purchase of 1 F150 pickup truck and 2 ford focus
automobiles and declare any replaced vehicles as surplus and
available for auction.
Funds are Available
in the Following
Accounts:
Capital Outlay for 2014
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 20
Attachment number 1 \nPage 1 of 3
Item # 20
Attachment number 1 \nPage 2 of 3
Item # 20
Attachment number 1 \nPage 3 of 3
Item # 20
Attachment number 2 \nPage 1 of 1
Item # 20
Attachment number 3 \nPage 1 of 6
Item # 20
Attachment number 3 \nPage 2 of 6
Item # 20
Attachment number 3 \nPage 3 of 6
Item # 20
Attachment number 3 \nPage 4 of 6
Item # 20
Attachment number 3 \nPage 5 of 6
Item # 20
Attachment number 3 \nPage 6 of 6
Item # 20
Invitation to Bid
Sealed bids will be received at this office on Wednesday, January 15, 2014 @ 11:00 a.m. for furnishing:
Bid Item 14-115 6,000 GVW Series Pickup Truck for Fleet Management
Bid Item 14-116 8,500 GVW Series Pickup Truck for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, January
3, 2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle December 12, 19, 26, 2013 January 2, 2014
Metro Courier December 18, 2013
Revised: 3/7/2013
Attachment number 4 \nPage 1 of 1
Item # 20
UNOFFICIAL
Allan Vigil Ford
Lincoln Mercury
6790 Mount Zion
Boulevard
Morrow, GA 30260
Allan Vigil Ford
Fayetteville
275 Glen St North
Fayetteville GA
30214
Langdale Chevrolet
1006 W Franklin St
Sylvester GA 31791
Fairway Ford
4158 Washington
Road
Evans, GA 30809
Master Buick GMC
3710 Washington
Road
Augusta, GA 30907
Bobby Jones Ford
3480 Wrightsboro
Road
Augusta, GA 30909
Thomson Chrysler
Dodge Jeep Ram
2158 Washington
Road
Thomson GA 30824
YES YES YES YES Yes YES YES
94460 224348 523776 689847 665555 117480 369935
SAVE Form YES YES YES YES Yes YES YES
5.01 Full-Size Truck-Reg Cab2W $16,690.00 $17,074.00 $20,900.00 $17,476.00 $26,053.00 $17,072.00 $20,515.00
5.02 Full-Size Truck-Reg Cab4W $19,663.00 $20,197.00 $23,999.00 $20,336.00 $29,717.00 $19,932.00 $21,623.00
5.03 Full-Size Truck-Ext CabSW $18,800.00 $19,021.00 $23,545.00 $19,370.00 $29,559.00 $21,000.00 $20,578.00
5.04 Full-Size Truck-Ext CabSW $21,088.00 $22,009.00 $26,610.00 $22,411.00 $33,221.00 $22,023.00 $23,433.00
5.05 Full-Size Truck-Ext CabSW $19,586.00 $19,781.00 $24,480.00 $20,183.00 $30,490.00 $19,852.00 $20,026.00
5.06 Full-Size Truck-Ext Cab 4D $22,594.00 $22,769.00 $27,540.00 $23,171.00 $34,152.00 $22,784.00 $22,468.00
5.07 Full-Size Truck-Crew Cab 4 $22,993.00 $23,520.00 $27,099.00 $23,922.00 $34,538.00 $23,288.00 $22,321.00
5.08 Full-Size Truck-Crew Cab 4 $25,866.00 $26,303.00 $29,349.00 $26,705.00 $37,436.00 $26,146.00 $24,465.00
5.09 Speed Control/Tilt Steering $192.00 $225.00 STANDARD $225.00 NA $192.00 STANDARD
5.10 Skid Plate Pack (4X4 only)$137.00 $160.00 $129.00 $160.00 $150.00 $137.00 $150.00
5.11 Minimum 8 Foot Bed $375.00
Reg $278.00
Super $1,206.00 $391.00 $325.00 $375.00 $278.00 $340.00
5.12 Black platform running brds $256.00 $250.00 $601.00 $315.00 $690.00 $256.00 $560.50-$693.50
5.13 Electric windows & do locks $981.00 $950.00 $519.00 $1,150.00 NA $811.00 EXCEPTION
5.14 Trailer Tow Package $320.00 $375.00 $326.00 $350.00 $375.00 $320.00 EXCEPTION
6.01 Fire Extinguisher $85.00 $95.00 $73.00 $48.00 $48.00 $81.12
6.02 Outlet Receptacle $45.00 $225.00 $97.00 $55.00 $55.00 $38.95
6.03 Bedliner $325.00 $450.00 $400.00 $300.00 $475.00 $300.00 $370.00
6.04 Toolbox $300.00 $700.00 $331.00 $240.00 $250.00 $403.00
6.05 Trailer Hitch $365.00 $278.00 $38.00 $220.00 $475.00 $30.00 EXCEPTION
6.06 Trailer Wiring $80.00 INCLUDED INCLUDED $25.00 INCLUDED STANDARD
6.07 Trailer Ball $25.00 $24.00 $37.00 $10.00 $40.00 $10.00 $24.55
6.08 Window Tint, Reg Cab $125.00 $200.00 $144.00 $140.00 $100.00 $90.00 $140.00
E-Verify Number
Attachment B
E-Verify Number
Bid Item #14-115
6000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Department
Bid Opening Date: Wednesday, November 15, 2014 @ 11:00 a.m.
Vendors
5.00 Vehicle/Options Required5.00 Vehicle/Options Required
6.00 Outfitter's Specialty Items
Page 1 of 2
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UNOFFICIAL
Allan Vigil Ford
Lincoln Mercury
6790 Mount Zion
Boulevard
Morrow, GA 30260
Allan Vigil Ford
Fayetteville
275 Glen St North
Fayetteville GA
30214
Langdale Chevrolet
1006 W Franklin St
Sylvester GA 31791
Fairway Ford
4158 Washington
Road
Evans, GA 30809
Master Buick GMC
3710 Washington
Road
Augusta, GA 30907
Bobby Jones Ford
3480 Wrightsboro
Road
Augusta, GA 30909
Thomson Chrysler
Dodge Jeep Ram
2158 Washington
Road
Thomson GA 30824
Bid Item #14-115
6000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Department
Bid Opening Date: Wednesday, November 15, 2014 @ 11:00 a.m.
Vendors
6.09 Window Tint, Ext Cab $150.00 $225.00 $181.00 $145.00 $100.00 $105.00 $140.00
6.10 Window Tint, Crew Cab $175.00 $300.00 $206.00 $155.00 $100.00 $130.00 $140.00
6.11 Safety Cone Holder $80.00 $125.00 $94.00 $45.00 $45.00 $75.00
6.12 Safety Cones $80.00 $55.00 $90.00 $120.00 $60.00 $45.00
7.01 Backup Alarm $75.00 $86.00 $63.00 $35.00 $138.00 $65.00 $75.00
7.02 Magnetic LED Light $695.00 $458.00 $462.00 $355.00 $355.00 $645.00
7.03 LED Top Mount Light $680.00 $625.00 $594.00 $462.00 $462.00 $620.00
2014 2014 2014 2014 2014 2014 2014
FORD FORD CHEVROLET FORD GMC FORD RAM
F-150 F-150
CC15703
CK15703
CC15753
CK15753
CC15753
CK15753
CC15743
CK15743 F-150 SIERRA
F-1C
F-1E
X1C
X1E
W1C & W1E 1500
60 TO 90 DAYS 12 TO 14 WEEKS ARO 60 TO 70 DAYS ARO 60 TO 90 DAYS ARO 60 TO 75 DAYS ARO 6 TO 8 WEEKS
The following vendor submitted a statement of "No Bid":
Carl Black Chevrolet, 110 Roberts Blvd., Kennesaw, GA 30144
Appox Delivery Time
Year
Make
Model
7.00 Alert Warning Systems
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Attachment number 6 \nPage 1 of 5
Item # 20
Attachment number 6 \nPage 2 of 5
Item # 20
Attachment number 6 \nPage 3 of 5
Item # 20
Attachment number 6 \nPage 4 of 5
Item # 20
Attachment number 6 \nPage 5 of 5
Item # 20
Attachment number 7 \nPage 1 of 2
Item # 20
Attachment number 7 \nPage 2 of 2
Item # 20
Commission Meeting Agenda
6/3/2014 2:00 PM
Approve agreement with Rachal Longstreet Foundation, Inc
Department:Finance
Caption:Motion to approve agreement with Rachel Longstreet Foundation,
Inc. (Jessye Norman School of the Arts) for funding as authorized in
SPLOST VI.
Background:Project funding in the amount of $95,000 for the Jessye Norman
School was approved in the SPLOST VI referendum. The Jessye
Norman School of the Arts Handicap Access Project will improve
access with the installation of an elevator.
Analysis:The Jessye Norman School of the Arts has raised the matching funds
($23,750)as required by the SPLOST VI Challenge Grant Guidelines.
The agency has provided documentation as required. The SPLOST
funding has been collected as is avaiable for disbursement in
accordance with the attached agreement upon approval by the
governing body.
Financial Impact:The funding is available in SPLOST VI.
Alternatives:na
Recommendation:approve contract
Funds are Available
in the Following
Accounts:
328-06-4310/5721110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 21
Attachment number 1 \nPage 1 of 9
Item # 21
Attachment number 1 \nPage 2 of 9
Item # 21
Attachment number 1 \nPage 3 of 9
Item # 21
Attachment number 1 \nPage 4 of 9
Item # 21
Attachment number 1 \nPage 5 of 9
Item # 21
Attachment number 1 \nPage 6 of 9
Item # 21
Attachment number 1 \nPage 7 of 9
Item # 21
Attachment number 1 \nPage 8 of 9
Item # 21
Attachment number 1 \nPage 9 of 9
Item # 21
A.
B.
C.
D.District:All
E.
F.
G.Quality of Life
A.
B.
C.
D.
Total SPLOST VI Request: 1 95,000.00$
Annual Operating Cost: 2 1,000.00$
1 Figure from section III. Project Costs, first column (Total) for SPLOST VI Project Total
2 Figure from section V. Operating Costs, first column (Annual Costs) for Total Operating Costs for Project.
Fax Number:N/A E-mail Address:
Contact Person:
Work Phone:
Project Name Jessye Norman School of Arts Handicap Access Project
Project Name / Brief Description:
I. PROJECT JUSTIFICATION:
706-860-7477
capital501@hotmail.com
Project Name
Project Classification
Jessye Norman School of Arts Handicap Access Project
Check box if Site Selection required:
(If site selection is required, fill out section VI. Site Criteria & Standards)
Submitting Department, Agency, or Association:
PROJECT SUMMARY SHEET
Jessye Norman School of the Arts
Check box if project represents a continuation from a previous SPLOST:
Project Location / Address:
In 2008, the Jessye Norman School of the Arts was the recipient of a 20,000 ft2 building located at the corner of Eighth and Greene
Streets in Downtown Augusta. Only the 2nd floor was renovated. This project supports the final phase to renovate the first floor. The
size of this building enables the school to quadruple the number of children it currently serves. As part of this growth, the school wants
to have the ability to serve children with disabilities. In order to accomplish this, this project supports the installation of an elevator and
minor building modifications making it completely handicap accessible.
739 Greene Street, Augusta, Georgia
Current Property Owner (if applicable):Rachel Longstreet Foundation, Inc.
706-840-0008 Home Phone:
Roger Duke
Proposed Project Budget (round to nearest thousands):
Project Mission Statement / Goals & Objectives:
This project needs to be completed by 2011.
The Mission of The Jessye Norman School of the Arts (JNSA) is to provide children (5th thru 11th grade) , who may be economically
disadvantaged, with a broad-ranged, professional-quality Fine Arts education. The school nurtures and develops youths to respect and
appreciate art in its myriad forms and to recognize the role and value of the arts in society. The goal of this project is to modify the
school's facilities to accomodate all children, including those that are physically disadvantaged, as well as economically disadvantaged.
In order to accomplish this, the objective of this project is to install an elevator.
Why should this project be considered for SPLOST 2010 type funding?
The Jessye Norman School of the Arts (JSNA) will aggressively begin its first floor renovation project in January 2009. The current
plan is to complete the renovations of the first floor within 18 months. The final phase of the project will be the installation of the
elevator, which scheduled to take place in 2010 (design) and 2011 (installation).
To meet the Project Goals & Objectives, when should this project be completed?
How will this project help meet the Public Safety, Basic Facilities / Infrastructure, and/or Quality of Life needs in Augusta
Richmond County?
The Jessye Norman School of the Arts (JSNA) is an after-school program designed to develop and nurture the artistic and creative
talents of students. The School of the Arts serves the cultural and educational needs of these traditionally under-served youth by
providing: free fine arts instruction, academic tutoring, an opportunity for advanced study in dance, drama, music, and art exposure to
professionals working within the arts fields, information on possible careers in the arts knowledge of technical aspects of presentation
and performance. This project will enable the school to better serve youths that are physically challenged, as well as economically
challenged. Studies have shown that JNSA students outperform their peers academically, thus improving their overall quality of life.
12/7/2008 1
Attachment number 2 \nPage 1 of 5
Item # 21
E.
A.
B.
C.
Check box if site currently owned by Augusta Richmond County:
A.
YR1 (11)YR2 (12)YR3 (13)YR4 (14)YR5 (15)YR6 (16)
8,000
82,000
5,000
$95,000 $0 $0 $0 $0 $0SPLOST VI Project Total:$95,000
10. Other (describe):$0
11. Other (describe):$0
Project Name Jessye Norman School of Arts Handicap Access Project
Is this project recommended / included in any existing Augusta Richmond County Land Use Plan or Masterplan? If yes, please
explain and provide necessary information.
No.
Project Construction Program / Description:
Projected Useful Life of Project:
30 to 50 Years.
Project Name
Site Specific Information: (address, tax map parcel #, etc.)
II. PROJECT DESCRIPTION:
The installation of the elevator is the final phase of a $500K project to renovate the first floor of the building. The construction program
description will approach renovations in the following order: critical structural modifications; utilities (plumbing, electrical, HVAC);
ceiling, walls and floors, and the elevator. Detailed construction information will be available during the technical review process.
(Provide within this space a Construction Program / Description for the project. Agencies and departments submitting requests should
be prepared to submit detailed construction information, etc., as required during the technical review process.)
Jessye Norman School of Arts Handicap Access Project
$8,000
8. Construction Contingency $0
4. Fixtures, Furniture, and Equipment
2. Design Fees:
5. Construction:
$0
1. Land Acquisition / ROW / Easement:
Detailed project capital budget costs (to be funded from SPLOST VI only):
Project Costs (round to thousand)Total
$82,000
6. Testing:
$0
$0
739 Greene Street, Augusta, Georgia
Project Name
III. PROJECT COSTS:
3. Miscellaneous Fees:$0
Jessye Norman School of Arts Handicap Access Project
9. Project Management:$5,000
12/7/2008 2
Attachment number 2 \nPage 2 of 5
Item # 21
A.
YR1 (11)YR2 (12)YR3 (13)YR4 (14)YR5 (15)YR6 (16)
95,000
$95,000 $0 $0 $0 $0 $0
B.
A.
Note: The operating costs are just for the project, i.e., the elevator.
B.
Full-Time:N/A
Part-Time:N/A
Sewer:-
4. Equipment Maintenance:1,000
3. Operating Supplies:-
5. Facility Maintenance:-
Phone:-
Computers:-
1. Personnel Costs:
Jessye Norman School of Arts Handicap Access Project
-$
V. OPERATING COSTS:
-
Annual Costs
Total Annual Operating Costs when Project is complete:
(Estimated) Operating Revenues
Operating Cost (round to thousand)
8. Other (describe):$0
As previously described in Section 2A, the elevator ($95,000) is the final part of a $500,000 project to renovate the first floor of the
building. The remaining $405,000 is forecasted to come from the following sources: Grants ($200,000), Private Donations,
($150,000), In-Kind Services ($55,000). The JNSA Board of Directors is committed to raising the balance of funding required
($405,000) to complete this project.
Project Name
7. Other (describe):$0
Total Sources:$95,000
* Amount from section III.A., “Detailed project capital budget costs” (SPLOST VI Project Total).
Describe the current commitments for the other sources funding this project:
$95,000
6. Testing:$0
7. Reimbursement Amount
2. ARC General Fund:
$0
4. Federal Grant:
3. State Grant:
$0
$0
Project Name
-
Electrical:-
Water:-
2. Utilities:
Gas:-
Detailed project capital budget costs (to be funded from SPLOST VI only):
Jessye Norman School of Arts Handicap Access Project
IV. PROJECT FINANCING:
5. Previous SPLOST:
Project Sources (round to thousand)Total
1. SPLOST VI *
6. Non-Capital:
8. Other (describe):-
TOTAL OPERATING COSTS OF PROJECT: (in thousands) 1,000$
There will be no increase in staff as result of the installation of the elevator.
-
7. Other (describe):-
Additional Personnel Information:
1. Identify the number of additional staff positions needed when project is completed:
2. Briefly describe the responsibilities of each additional staff position:
NET INCOME (ESTIMATED):(1,000)$
12/7/2008 3
Attachment number 2 \nPage 3 of 5
Item # 21
A.
1. Acreage:
B.
A.
B.
Jessye Norman School of Arts Handicap Access Project
General Criteria:
Project Name
There will be no increase in staff as result of the installation of the elevator.
VI. Site Criteria and Standards (only applicable if site Selection is required):
Jessye Norman School of Arts Handicap Access Project
3. Identify the projected salary and fringe benefit cost for each additional staff position:
Size: Minimum acreage necessary for project, inclusive of parking and other
Topography: Describe type of topography necessary to meet Goals and Objectives.
Estimated cost per acre: Provide an estimated cost per acre and an explanation of how
2. Location / Accessibility:
Relative to its service area: Define location relative to the project's service area that
Vehicular: If necessary to meet the Goals and Objectives, describe what types of
Pedestrians: Same as vehicular, but for pedestrians.
Bicycle Access: Same as vehicular, but for bicycles.
No further information on site criteria and standards is necessary for the project request form at this time. However, additional
information may be requested during the administrative or technical review processes. If applicable, be prepared to furnish
Development / Adjacent Impacts (visibility, compatibility with land use plan, buffering,
Economy / Financing (on- and off-site development costs, joint development
Environmental (historic standards, traffic impacts, aesthetic standards, air quality, noise
There are definitely positive impacts in the Richmond County School System and in ARC Criminal Justice Organizations. 90-95% of
students accepted are on free or reduced meals, which means very limited incomes. Last year 70% or more were from single parent
homes. Studies have shown that juvenile crimes are the highest between 4-6:30 in the afternoon, when many kids are unsupervised.
After school programs are known to reduce juvenile crime. Statistics also show that students involved in the arts have better school
attendance, and improved academic scores. A comparison of student reading scores revealed that music and music education students
had the highest reading scores of any major on campus. While there are positve academic impacts, being a part of JNSA gives these
youths opportunities to be with peers of similar interests, and these interests have nothing to do with gangs or cruising the streets after
school.
Positive / Negative Impacts on existing Infrastructure / Systems:
Community Values (displacements required, security needs, etc.)
Positive / Negative Impacts on ARC Departments, Agencies, or other Organizations:
Project Name
VII. OTHER IMPACTS:
There should be no impacts to existing Infrastructure/Systems as a result of this project.
12/7/2008 4
Attachment number 2 \nPage 4 of 5
Item # 21
C.
A.Provide other information that would assist in the review of this proposed project:
Completing the first floor renovations of the building will increase the property value.
N/A
Jessye Norman School of Arts Handicap Access Project
VIII. OTHER INFORMATION:
Project Name
Positive / Negative Impacts on Augusta Richmond County Tax Base:
12/7/2008 5
Attachment number 2 \nPage 5 of 5
Item # 21
Commission Meeting Agenda
6/3/2014 2:00 PM
Augusta Utilities Refunding 2004 series bonds
Department:Utilities
Caption:Motion to authorize the Finance and Utility departments to begin
the process of issuing bonds to refund the Augusta, Georgia Water
and Sewer Revenue Bonds, Series 2004, currently outstanding in
the aggregate principal amount of $160,000,000 and up to
$30,000,000 of additional bonds for new water and sewer projects,
with PFM, Inc. serving as financial advisor, McKenna Long &
Aldridge, LLP serving as bond counsel and Murray Barnes
Finister, LLP serving as disclosure counsel.
Background:Augusta issued bonds in 2004 to finance various water and sewer
improvements. The bond documents provided that the bonds
could be called after ten years.
Analysis:Current interest rates on tax exempt municipal bonds are lower
that the rates on the existing bonds which makes refunding these
bonds a prudent financial decision. Current projections show
present value interest savings of approximately $17,600,000 if the
bonds are refunded at today’s prevailing interest rates. In addition,
the Utilities Department has needed projects that cannot be timely
funded through cash flow. These projects are estimated to total
between $20 million and $30 million.
Financial Impact:Described above
Alternatives:a) Issue bonds to refund the existing bonds and issue additional
bonds for needed projects. b) Not refund the existing bonds and
not issue bonds for new projects. c) Either refund the existing
bonds and not issue additional bonds or not refund the existing
bonds and issue additional bonds.
Recommendation:Refund the existing bonds and issue bonds to include additional
funds of up to $30 million for new projects.
Funds are Available
This is an enterprise fund and does not impact the General Fund
Cover Memo
Item # 22
in the Following
Accounts:
budget. Receipts from operations will pay debt service.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 22
Commission Meeting Agenda
6/3/2014 2:00 PM
JAG 2014 Grant Acceptance Request & Budget Increase
Department:Sheriff
Caption:Motion to approve a request from the Richmond County Sheriff's
Office to apply for and accept the JAG 2014 grant award and
increase the 2014 budget in the amount of $92,103.
Background:The Richmond County Sheriff's Office has applied annualy for the
Edward Byrne Memorial Justice Assistance Grant funding. This
2014 grant has no local match, and will be spent in its entirety to
purchase 61 Tasers and associated accessories (batteries, holsters,
cartridges, and warranties). This purchase will be made within the
2014 budget year, pending Commission approval.
Analysis:
Financial Impact:
Alternatives:
Recommendation:Approve acceptance of grant award and increase of 2014 budget.
Funds are Available
in the Following
Accounts:
No local match. All funding to be provided by JAG 2014
program.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 23
Commission Meeting Agenda
6/3/2014 2:00 PM
Motion to Approve Adjusting the Funding Level Provided to Augusta's Accountability Court
Department:Finance
Caption:Motion to approve adjusting the funding level provided to
Augusta's Accountability Court.
Background:The commission approved, as part of the 2012 budget, the
establishment of an Accountability Court operated as a division of
the State Court of Richmond County. This court is funded by
participant fees, state grants and a transfer from the general fund.
The general fund contribution level was approved at $140,000 the
first year and $80,000 each subsequent year. Additional general
fund monies were provided in 2013 after, State Court Judges
requested and commission approved, adding a case manager
position at a cost of $75,000.
Analysis:At 2013 year end, Accountability Court revenues exceeded
expenses by $68,300; this amount will be added to the current
fund balance of $92,160.
Financial Impact:This motion seeks to allow adjustment of the general fund transfer
dependent on Accountability Court's fund balance. A fund balance
of $50,000 will be maintained to cover unforeseen situations.
Alternatives:Leave the general fund contribution to Accountability Court at
$80,000 annually regardless of necessity.
Recommendation:Approve motion allowing adjustment of transfer
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 24
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 24
Attachment number 1 \nPage 1 of 4
Item # 24
Attachment number 1 \nPage 2 of 4
Item # 24
Attachment number 1 \nPage 3 of 4
Item # 24
Attachment number 1 \nPage 4 of 4
Item # 24
Attachment number 2 \nPage 1 of 4
Item # 24
Attachment number 2 \nPage 2 of 4
Item # 24
Attachment number 2 \nPage 3 of 4
Item # 24
Attachment number 2 \nPage 4 of 4
Item # 24
Commission Meeting Agenda
6/3/2014 2:00 PM
Acquisition of Right-of-Way & Permanent Easement -Maldonado Monalvo
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way and permanent easement, (Parcel 053-0-
007-00-0) 3741 Belair Road. (Approved by Engineering Services
Committee May 27, 2014)
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 1,182 square feet of right
of way and 748 square feet of permanent easement. The appraised
value is $2,334.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 323-041110-52.12122 J/L 201823332-5212122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 25
Attachment number 1 \nPage 1 of 1
Item # 25
Commission Meeting Agenda
6/3/2014 2:00 PM
Augusta Utilities Refunding 2004 series bonds
Department:Utilities
Caption:Motion to authorize the Finance and Utility departments to begin
the process of issuing bonds to refund the Augusta, Georgia Water
and Sewer Revenue Bonds, Series 2004, currently outstanding in
the aggregate principal amount of $160,000,000 and up to
$30,000,000of additional bonds for new water and sewer projects,
with PFM, Inc. serving as financial advisor, McKenna Long &
Aldridge, LLP serving as bond counsel and Murray Barnes
Finister, LLP serving as disclosure counsel. (Approved by
Engineering Services Committee May 27, 2014)
Background:Augusta issued bonds in 2004 to finance various water and sewer
improvements. The bond documents provided that the bonds
could be called after ten years.
Analysis:Current interest rates on tax exempt municipal bonds are lower
that the rates on the existing bonds which makes refunding these
bonds a prudent financial decision. Current projections show
present value interest savings of approximately $17,600,000 if the
bonds are refunded at today’s prevailing interest rates. In addition,
the Utilities Department has needed projects that cannot be timely
funded through cash flow. These projects are estimated to total
between $20 million and $30 million.
Financial Impact:Described above
Alternatives:a) Issue bonds to refund the existing bonds and issue additional
bonds for needed projects. b) Not refund the existing bonds and
not issue bonds for new projects. c) Either refund the existing
bonds and not issue additional bonds or not refund the existing
bonds and issue additional bonds.
Recommendation:Refund the existing bonds and issue bonds to include additional
funds of up to $30 million for new projects.
Cover Memo
Item # 26
Funds are Available
in the Following
Accounts:
This is an enterprise fund and does not impact the General Fund
budget. Receipts from operations will pay debt service.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 26
Commission Meeting Agenda
6/3/2014 2:00 PM
Druid Park Avenue Road Diet Project - Design Services Final Phase
Department:Abie Ladson, Director
Caption:Motion to approve funding final phases of Augusta, Georgia’s
existing Design Services Agreement with Kimley-Horn and
Associates for the Druid Park Avenue Road Diet Project (RC07-
001219) $328,581. This project is on the approved Band 1 list of
Richmond County’s Transportation Investment Act of 2010 (aka,
TIA, TSPLOST) projects as requested by AED/TE. (Approved
by Engineering Services Committee May 27, 2014)
Background:A “Road Diet” is technique employed in transportation
engineering whereby the number of travel lanes or travel-lane
widths are reduced in order to achieve other systemic benefits
such as bike lanes, wider sidewalks, shorter crossings, and traffic
calming. This concept has been shown to encourage multi-modal
transportation use as well as improve safety for all roadway
users. In addition to Druid Park Avenue, other areas that road diets
are being considered include 15th Street, Upper Broad Street, and
Laney Walker Boulevard. The extents of this project run from
Wrightsboro Road to Walton Way and includes its intersection
with Laney Walker Boulevard where a roundabout is currently
proposed.
Analysis:In February 2014, commission approved the initial design phases
of the project that included traffic studies, data collection,
renderings, and future public involvement. The purpose of this
item is to move the project forward to full design.
Financial Impact:Funds are available in the TIA budget account numbers 371-04-
1110-5212115/T13041219-5212115: Druid Park Improvements
(Walton Way to Wrightsboro Road) in the amount of $328,581.
Alternatives:1) Approve funding for the final design phases of the Design
Consultant Services Agreement with Kimley-Horn and Associates
in the amount of $328,581 for the Druid Park Avenue Road Diet
Project. 2) Do not approve.
Cover Memo
Item # 27
Recommendation:Approve alternative #1
Funds are Available
in the Following
Accounts:
371-04-1110-5212115/T13041219-5212115:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 27
c
kimley-horn.com 2 Sun Court, Suite 450, Peachtree Corners, GA 30092 770 825 0744
May 16, 2014
Steve Cassell
Assistant Director
Traffic Engineering Division
City of Augusta Engineering Department
505 Telfair Street
Augusta, Georgia 30901
RE:Laney Walker Boulevard at Druid Park Avenue
Design of Intersection Improvements
Professional Services Fee Proposal – Next Phase Engineering Design
Project Number: 328-041110-212828014
Purchase Order Number: 219302
Dear Steve:
Kimley-Horn and Associates, Inc. (“Kimley-Horn” or “Consultant”) is pleased to submit this letter
agreement (the “Agreement”) to the City of Augusta (“Client” or “the City”) for providing design
services for the above referenced project.
Project Understanding
The existing signalized intersection of Laney Walker Boulevard at Druid Park Avenue is located
adjacent to Paine College inside the city limits of Augusta, Georgia approximately 0.3 miles south of
Walton Way. Laney Walker Boulevard terminates at Druid Park Avenue and consists of two
westbound through lanes (acting as dual left turn lanes), one eastbound through lane (that quickly
widens into a second eastbound through lane), a narrow flush median, and a channelized, stop-
controlled westbound right turn lane. Druid Park Avenue consists of two northbound and two
southbound through lanes with no median south of the intersection with Laney Walker Boulevard and
one northbound and one southbound through lane north of the intersection. The signal also controls
Mulherin Street, a two-lane local road, which parallels Laney Walker Boulevard to the south. Both
Laney Walker Boulevard and Druid Park Avenue have urban shoulders with header curb and
sidewalk, except for the southern shoulder of Laney Walker Boulevard which has no sidewalk. Both
facilities have a mixture of residential, commercial, and educational land usages and are posted at 35
MPH.
Druid Park Avenue is approximately 0.7 miles in length terminating at Wrightsboro Road to the south
and Walton Way to the north, both of which are signalized intersections. The intersection of Druid
Park Avenue at Central Avenue, approximately 0.2 miles north of Wrightsboro Road, is also
signalized. South of Central Avenue and north of McAnally Street, Druid Park Avenue consists of one
northbound and one southbound through lane, both wide enough to allow for on-street parking.
Attachment number 1 \nPage 1 of 17
Item # 27
Page 2
kimley-horn.com 2 Sun Court, Suite 450, Peachtree Corners, GA 30092 770 825 0744
Kimley-Horn has already coordinated with the Client on concept design and public involvement
activities for the above, referenced project. The Client has requested that Kimley-Horn move forward
with design services to include the conversion of the intersection of Laney Walker Boulevard at Druid
Park Avenue from a traffic signal to a single-lane roundabout.
Along the portion of Druid Park Avenue adjacent to Paine College, from just north of Central Avenue
to McAnally Street, the project will consist of adding a center raised median, conversion of two
general purpose lanes in each direction to one general purpose lane and one dedicated bike lane in
each direction, replacement of existing header curb, closed system drainage, and sidewalks, with
curb and gutter, new closed system drainage, and six-foot sidewalks. Lighting and landscaping on
the shoulders are both anticipated in this corridor as are minor gravity walls to avoid impacts outside
of the existing right-of-way corridor. The existing pedestrian activated traffic signal south of Laney
Walker Boulevard will be replaced by a HAWK signal. No median break will be provided at Mulherin
Street as the Client anticipates relocating this driveway from Druid Park Avenue to Laney Walker
Boulevard. Kimley-Horn will design this driveway on the existing right-of-way segment at the
intersection of Laney Walker Boulevard and Emmett Street. The removal of existing, mature trees
within the right-of-way, except where requested to be retained by the Client, will be shown to be
removed.
The remaining segments of Druid Park Avenue, from Wrightsboro Road to Central Avenue and from
McAnally Street to Walton Way, will consist of curb-to-curb milling and inlay of pavement with no
change in laneage, other than the potential addition of sharrows/shared-use signage. The existing
closed system drainage will be analyzed for spread capacity only – no pipe replacements are
anticipated as part of this effort – and additional drainage structures may be required. With the
exception of improving crosswalk ramps to ADA compliant versions, no improvements are anticipated
to the shoulders, including no changes to curbing, driveways, sidewalks, landscaping, utilities, etc.
Laney Walker Boulevard, will be slightly realigned to tie to the proposed roundabout location. This
realignment will result in the removal of an existing building. Curb and gutter and sidewalks will be
added to the road along with necessary closed system drainage.
This project will utilize Transportation Investment Act (“TIA”) funding and will therefore be required to
follow the Georgia Department of Transportation (“GDOT”) TIA Manual (current as of this agreement).
Kimley-Horn’s understanding of this project is that it will be 100% TIA funded, locally let, and is not on
or does not cross/impact the GDOT State Route System. The TIA Manual sets forth guidance on the
process for developing these types of projects.
Scope of Services
Kimley-Horn will provide the services specifically set forth below.
TASK 1 – CONCEPT DEVELOPMENT
Upon Notice to Proceed from the Client, Kimley-Horn will prepare a project schedule in Microsoft
Project (not in Primavera) and will team with Edwards-Pitman Environmental, Inc. to perform an
ecology screening to verify the presence, if any, of wetlands, buffered state waters, etc. In addition,
Attachment number 1 \nPage 2 of 17
Item # 27
Page 3
kimley-horn.com 2 Sun Court, Suite 450, Peachtree Corners, GA 30092 770 825 0744
Kimley-Horn will team with S&ME to perform a Phase I Environmental Study of the existing building
structure in the northeast quadrant of Druid Park Avenue at Laney Walker Boulevard. The project
concept report will be prepared by W.R. Toole Engineers, Inc. (“WRTE”) under a separate
authorization.
TASK 2 – DATABASE PREPARATION
Upon Notice to Proceed from the Client, Kimley-Horn will team with Toole Surveying Company, Inc.
(“TSC”) to perform topographic survey of the proposed project area. This area is defined as the
existing right-of-way corridor along Druid Park Avenue from Wrightsboro Road to Walton Way, 100’
past the intersections at the signalized sideroads, and approximately 600’ along Laney Walker
Boulevard. The survey will be performed per GDOT specifications and will be delivered in InRoads
for design in MicroStation V8i. Storm and sanitary sewer lines will be located within the project area
as well as above ground utility facilities, including existing traffic signal equipment. Trees with a
caliper of 12” and above will be located. Property lines will be located as well. TSC will coordinate
with CSRA Utility Marking to provide “spray locations,” though no direct location methods (including
potholing) or subsurface utility exploration activities will occur. No formal Client review and approval
is anticipated.
TASK 3 – PRELIMINARY PLANS
Upon the GDOT Chief Engineer’s approval of the Concept Report, completion of the database
collection, and Notice to Proceed from the TIA Program Manager and Client; Kimley-Horn will
proceed with preliminary plans design of the project. Plans will be designed in MicroStation V8i and
any coordinate geometry work will be performed in InRoads. Kimley-Horn will coordinate with the
Client for submission of plans to utility facility owners within the project limits.
Kimley-Horn will coordinate with MTJ Engineers, Inc., who will utilize the topographic survey to
generate the horizontal geometric design of the roundabout and approach tie-ins for incorporation into
the design plans. Kimley-Horn will use MTJ’s horizontal alignments and layout as a beginning and
advance the design through preliminary plans.
Kimley-Horn will partner with WRTE to prepare full Erosion, Sedimentation, and Pollution Control
(“ES&PC”) Plans as more than one acre of disturbance is predicted. In addition, WRTE will perform
water quality volume calculations. Because the total additional impervious area may not exceed
5,000 square feet, no design of water quality feature(s) has been assumed – this will need to occur as
additional services if needed. Staging plans are anticipated, but no off-site detours are under
consideration. In addition, Kimley-Horn anticipates that landscaping plans, planting details, and
lighting plans will be required for this project. Kimley-Horn will coordinate with Electrical Design
Consultants, Inc. (“EDC”) to prepare the lighting plans for the roundabout area and the portion of
Druid Park Avenue between Central Avenue and McAnally Street only. Kimley-Horn does not
anticipate any environmentally sensitive areas and/or buffered waters within the project limits.
Kimley-Horn will again coordinate with MTJ, who will perform a quality control review of the design
plans, prior to submission to the Client. At the Client’s discretion, MTJ will perform an optional
operational analysis of the proposed roundabout to determine expected operations under normal and
event traffic conditions.
Attachment number 1 \nPage 3 of 17
Item # 27
Page 4
kimley-horn.com 2 Sun Court, Suite 450, Peachtree Corners, GA 30092 770 825 0744
Kimley-Horn will team with S&ME, Inc. who will prepare a memo-style pavement evaluation,
consisting of four sampling locations, intended for Client information only (no formal review or GDOT
involvement is anticipated). Minor clearing may be required and it is assumed that cleared vegetation
will not be removed from areas of pedestrian and vehicular travel. Minor gravity walls are anticipated,
though no wall foundation investigations are required or included with this effort.
Once preliminary plans are completed, Kimley-Horn will submit five (5) sets of plans to the Client for
review. To complete the review process, the appropriate representatives from Kimley-Horn and
WRTE will attend a Client-administered Preliminary Field Plan Review (“PFPR”) to review the plans
and perform a site visit. Kimley-Horn will also provide formal responses to any Client comments.
TASK 4 – PUBLIC INVOLVEMENT
Upon updating the plans per the Client PFPR comments, Kimley-Horn will revise the original concept
layouts to incorporate any changes. Kimley-Horn representatives will attend a Client-administered
public information session dry run and both Kimley-Horn and WRTE representatives will attend the
actual public information session. It is not anticipated that public feedback will be sought. In addition
three representatives from Kimley-Horn and one representative from WRTE will attend up to one
stakeholder meeting, anticipated to occur with representatives from Paine College. At the Client’s
discretion, MTJ will be available to prepare support materials for public involvement (i.e. 3-
dimensional modeling).
TASK 5 – RIGHT-OF-WAY PLANS
Upon updating the plans per the Client PFPR comments, Kimley-Horn will prepare right-of-way plans
and data tables for submission to the Client. It is anticipated that approximately six (6) parcels will be
impacted. If necessary, Kimley-Horn will address Client comments and resubmit for approval.
Kimley-Horn assumes that up to four rounds of formal right-of-way revisions will be necessary due to
property owner negotiations and/or condemnations. Kimley-Horn will team with TSC to provide one
round of right-of-way and easement staking services. No GDOT involvement or review is anticipated.
TASK 6 – FINAL PLANS
Kimley-Horn and WRTE will incorporate County and internal PFPR review comments as well as any
changes resulting from right-of-way acquisition. Quantities will be verified and reported within the
plans per the County standards, current as of this agreement. Again, Kimley-Horn will coordinate
with MTJ, who will perform a quality control review of the final design plans, prior to submission to the
Client and GDOT. As part of the submittal package of the field plan review (FPR) plans, which will
occur at 80-85% completion, the quantities will be compiled into a construction cost estimate that will
be provided to the Client and to GDOT.
Kimley-Horn and WRTE will attend a GDOT FPR and provide responses to any comments received.
Design plans will be revised per these comments and submitted, along with an updated construction
cost estimate, to the Client for advertisement and construction. Kimley-Horn and WRTE will attend
both a pre-bid meeting and a pre-construction meeting and assist with responses/requests for
information. Shop drawings are not anticipated as part of this project.
Attachment number 1 \nPage 4 of 17
Item # 27
Page 5
kimley-horn.com 2 Sun Court, Suite 450, Peachtree Corners, GA 30092 770 825 0744
As it is assumed that this project will result in the disturbance of more than one acre, WRTE will
submit plans to the City of Augusta to be reviewed on behalf of the EPD. Any comments received
from the City will be addressed and if necessary, revisions provided. One seven-day inspection,
including a report documenting the inspection findings, will be conducted by WRTE at the appropriate
time.
Services Not Included
Any other services, including but not limited to the following, are not included in this Agreement:
l Traffic studies, roundabout validation efforts, and laneage recommendations (beyond
previous efforts)
l Signal warrant analyses
l Survey database accuracy review
l NEPA/GEPA Environmental Documentation
l Hydraulic/Hydrologic Design Services
l Attendance at meetings not specified in the attached fee proposal
Additional Services
Any services not specifically provided for in the above scope will be billed as additional services and
performed at our then current rate schedule, as previously provided to the Client. Additional services
we can provide include, but are not limited to, the following:
l Concept Report
l Concept Team Meeting
l Value Engineering
l Operational Analysis of Roundabout
l Design of structural components, including bridges and walls
l Design of water quality features/Best Management Practices
l Detour Plans
l Detailed analysis of identified state waters
l Ecology-related Agency/Client coordination, meetings, or submittals
l Preparation of permit applications for ecology resources
l Stream Buffer Variances
l ATMS/Interconnect Design
l Preparation of design variances/exceptions
l Preparation of responses to public comments
l Soil Surveys or wall foundation investigations
l Construction Administration Services (per Client request, a separate task has been included
for this specific effort, but will not be used unless authorized by the Client)
l Coordination involving any TIA auditing
Information Provided By Client
Attachment number 1 \nPage 5 of 17
Item # 27
Page 6
kimley-horn.com 2 Sun Court, Suite 450, Peachtree Corners, GA 30092 770 825 0744
Kimley-Horn shall be entitled to rely on the completeness and accuracy of all information provided by
the Client or the Client’s consultants or representatives. The Client shall provide all information
requested by Kimley-Horn during the project, including but not limited to the following:
l GIS, Cadd, and database files
l Client design criteria, including water quality/MS4 and traffic signal improvement
requirements
l Traffic Data/Laneage Recommendations
l Current Client notes for inclusion in the plans
l Water and sewer facilities design and corresponding quantities/pay items
l Utility coordination and costs
l Right-of-way costs
l Environmental resource information, delineations, documentation, surveys, etc., that are not
part of the Consultant’s scope
Responsibilities of Client
In addition to other responsibilities set out in this Agreement, the Client shall:
l Complete a Local Project Delivery Application
l Prepare written requests for extension of completion date (if required)
l Perform the certification of Right-of-Way, Utilities, and Environmental including preparation of
required forms
l Prepare a request to eliminate Concept Team Meeting and required coordination with GDOT
Program Manager
l Coordinate with GDOT for issuing phased Notices to Proceed
Schedule
We will provide our services as expeditiously as practicable with the goal of meeting a schedule to be
agreed upon after being given Notice to Proceed by the Client. The project is currently shown as
being let in October 2015.
Fees and Expenses
Kimley-Horn will perform the services in Tasks 1 – 6, as well as having separate funding set aside for
future client authorized tasks, for the total lump sum fee below. Individual task amounts are
informational only. All permitting, application, and similar project fees will be paid directly by the
Client.
Task 1 Concept Summary Report $ 9,285
Task 2 Database Preparation $ 56,823
Task 3 Preliminary Plans $101,421
Task 4 Public Involvement $ 23,755
Task 5 Right-of-Way Plans $ 16,274
Task 6 Final Plans $ 80,822
Attachment number 1 \nPage 6 of 17
Item # 27
Page 7
kimley-horn.com 2 Sun Court, Suite 450, Peachtree Corners, GA 30092 770 825 0744
Const. Admin. (used per Client’s written authorization only)$ 10,330
Force Account (used per Client’s written authorization only)$ 29,871
Total Lump Sum Fee $328,581
Lump sum fees will be invoiced monthly based upon the overall percentage of services performed
and using the invoicing guidance previously provided by the Client. Payment will be due within 25
days of your receipt of the invoice.
Closure
With Kimley-Horn, you should expect more and will experience better. Please contact me at (678)
533-3930 or kevin.ergle@kimley-horn.com should you have any questions.
Sincerely,
Kevin Ergle, P.E.John Walker, P.T.O.E., P.E.
Project Manager Senior Vice President
Attachment: Fee Schedule
Attachment number 1 \nPage 7 of 17
Item # 27
5/16/2014
Augusta, GA
Kimley-Horn
Druid Park Ave/Laney Walker Blvd.
Roundabout Design
Position Hourly Rate
Principal-In-Charge 225
Project Manager 165
Senior Engineer - PE 165
Staff Engineer - PE 110
Staff Engineer - EIT 95
CAD Operator 80
Administrator 80
Phase #Phase Name
Phase 1 Concept Summary
Phase 2 Database
Phase 3 Preliminary Plans
Phase 4 Public Involvement
Phase 5 Right-of-Way Plans
Phase 6 Final Plans
Phase 7 Bidding / Advertising
Phase 8 Const. Admin & Inspection
Project Location:
Owner:
Project Name:
Date:
Attachment number 1 \nPage 8 of 17
Item # 27
Kimley-Horn and Associates, Inc.
Design Services Hour and Fee Summary
Item/ Task Description
Principal-In-Charge
Project Manager
Senior Engineer - PE
Staff Engineer - PE
Staff Engineer - EIT
CAD Operator
Administrator
Total
Concept Summary
Develop project schedule 3 3
Project management, sub coordination/contracting, & admin 2 12 12 26
0
0
0
0
0
0
0
0
0
0
0
0
Total = 2 15 0 0 0 0 12 29
Personnel Est. Hours Rate/Hour Cost ($)Totals
Principal-In-Charge 2 $225.00 $450.00
Project Manager 15 $165.00 $2,475.00
Senior Engineer - PE 0 $165.00 $0.00
Staff Engineer - PE 0 $110.00 $0.00
Staff Engineer - EIT 0 $95.00 $0.00
CAD Operator 0 $80.00 $0.00
Administrator 12 $80.00 $960.00
1. Total per Rate Schedule $3,885.00 $3,885.00
Additional Costs
Other Direct Costs Number Rate Est. Cost ($)
Mileage (0 Trip)$0.550 $0.00
Sub-Consultants
Edwards-Pitman (Ecology Screening)1 $2,600.00 $2,600.00
S&ME - Phase I Analysis 1 $2,800.00 $2,800.00
5. Total Other Direct Costs $5,400.00
6. Maximum Amount of Contract Proposal (3) + (4) + (5)
Estimate Total:$9,285.00
Druid Park Ave/Laney Walker Blvd. Roundabout Design
Date:
Project Location:
5/16/2014
Augusta, GA
Owner:
Project Name:
Kimley-Horn
Attachment number 1 \nPage 9 of 17
Item # 27
Kimley-Horn and Associates, Inc.
Design Services Hour and Fee Summary
Item/ Task Description
Principal-In-Charge
Project Manager
Senior Engineer - PE
Staff Engineer - PE
Staff Engineer - EIT
CAD Operator
Administrator
Total
Database
Coord w/Surveyor 1 2 4 4 11
Review Database 4 4 8
Project management & administration 3 3 6
0
0
0
0
0
0
0
0
0
0
0
Total = 1 9 0 8 0 0 7 25
Personnel Est. Hours Rate/Hour Cost ($)Totals
Principal-In-Charge 1 $225.00 $225.00
Project Manager 9 $165.00 $1,485.00
Senior Engineer - PE 0 $165.00 $0.00
Staff Engineer - PE 8 $110.00 $880.00
Staff Engineer - EIT 0 $95.00 $0.00
CAD Operator 0 $80.00 $0.00
Administrator 7 $80.00 $560.00
1. Total per Rate Schedule $3,150.00 $3,150.00
Additional Costs
Other Direct Costs Number Rate Est. Cost ($)
Sub-Consultants
Toole Surveying (topo survey, utility spray locate)1 $48,173.00 $48,173.00
S&ME - Pavement Evaluation 1 $5,500.00 $5,500.00
5. Total Other Direct Costs $53,673.00
6. Maximum Amount of Contract Proposal (3) + (4) + (5)
Estimate Total:$56,823.00
Project Name:Druid Park Ave/Laney Walker Blvd. Roundabout Design
Date:5/16/2014
Project Location:Augusta, GA
Owner:Kimley-Horn
Attachment number 1 \nPage 10 of 17
Item # 27
Kimley-Horn and Associates, Inc.
Design Services Hour and Fee Summary
Item/ Task Description
Principal-In-Charge
Project Manager
Senior Engineer - PE
Staff Engineer - PE
Staff Engineer - EIT
CAD Operator
Administrator
Total
Preliminary Plans
Develop Horizontal Geometry 2 8 10
Develop Vertical Geometry 2 12 14
Develop Templates 12 12
20% Internal QC Check 6 6
Drainage calculations 2 2 40 44
Prepare Cover Sheet 2 1 1 4
Prepare Index Sheet, General Notes 1 1 1 3
Prepare Typical Section Sheets 2 8 1 1 12
Prepare Constr. Stakeout sheets 2 2 1 5
Prepare Construction Plan sheets 2 4 40 12 58
Prepare profile sheets 1 4 4 9
Prepare Driveway Profiles 1 2 6 9
Prepare roadway cross-sections 16 4 20
Plot construction limits on Constr. Plans 4 1 5
Submit plans/files to Utility Owners 2 4 1 7
Add existing utilities to Utility Plan sheets 2 8 16 26
Prepare Pipe Profiles 1 2 16 8 27
Prepare grading plan/apron detail 8 1 9
Prepare Staging Plans 4 20 8 32
Prepare Signing and Marking Plans 1 1 8 8 18
Prepare retaining wall envelopes (2)2 32 16 50
Prepare Landscaping Plans 2 6 40 48
Prepare Signal Plans (3 intersection modifications)6 12 48 48 114
Prepare HAWK Signal Plans 2 4 16 16 38
Set up DE & SOQ sheets 2 2 8 12
QC Preliminary Plans 2 2 16 2 22
Revise Plans per Internal QC Review 1 8 8 4 21
Prepare MTJ submittal 4 4 1 9
Revise plans per MTJ review commments 1 8 9
Prepare Augusta PFPR Package 4 2 4 1 11
Attend Augusta PFPR 10 10 20
Prepare responses to PFPR Report 2 8 10
Project management & administration 4 12 12 28
0
0
Total = 16 71 42 265 230 83 15 722
Personnel Est. Hours Rate/Hour Cost ($)Totals
Principal-In-Charge 16 $225.00 $3,600.00
Project Manager 71 $165.00 $11,715.00
Senior Engineer - PE 42 $165.00 $6,930.00
Staff Engineer - PE 265 $110.00 $29,150.00
Staff Engineer - EIT 230 $95.00 $21,850.00
CAD Operator 83 $80.00 $6,640.00
Administrator 15 $80.00 $1,200.00
1. Total per Rate Schedule $81,085.00 $81,085.00
Additional Costs
Other Direct Costs Number Rate Est. Cost ($)
Reproduction - 5 sets, 150 sheets 750 $0.20 $150.00
Mileage (1 Trip)300 $0.550 $165.00
Sub-Consultants
MTJ Engineering (Horizontal Design)1 $12,666.00 $12,666.00
EDC (Lighting)1 $2,025.00 $2,025.00
W.R. Toole Engineering (ES&PC, MS4)1 $5,330.00 $5,330.00
5. Total Other Direct Costs $20,336.00
6. Maximum Amount of Contract Proposal (3) + (4) + (5)
Estimate Total:$101,421.00
Project Name:Druid Park Ave/Laney Walker Blvd. Roundabout Design
Date:5/16/2014
Project Location:Augusta, GA
Owner:Kimley-Horn
Attachment number 1 \nPage 11 of 17
Item # 27
Kimley-Horn and Associates, Inc.
Design Services Hour and Fee Summary
Item/ Task Description
Principal-In-Charge
Project Manager
Senior Engineer - PE
Staff Engineer - PE
Staff Engineer - EIT
CAD Operator
Administrator
Total
Public Involvement
Revise Layouts 4 24 4 32
Attend Dry Run 10 10 20
Update Layouts per Dry Run comments 2 6 8
Attend Public Information Session (1)10 10 10 30
Attend Stakeholder Meeting with Paine College (1)10 10 10 4 34
Project Management & administration 4 4 8
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Total = 30 40 0 50 0 4 8 132
Personnel Est. Hours Rate/Hour Cost ($)Totals
Principal-In-Charge 30 $225.00 $6,750.00
Project Manager 40 $165.00 $6,600.00
Senior Engineer - PE 0 $165.00 $0.00
Staff Engineer - PE 50 $110.00 $5,500.00
Staff Engineer - EIT 0 $95.00 $0.00
CAD Operator 4 $80.00 $320.00
Administrator 8 $80.00 $640.00
1. Total per Rate Schedule $19,810.00 $19,810.00
Additional Costs
Other Direct Costs Number Rate Est. Cost ($)
Mileage (3Trips)900 $0.550 $495.00
Sub-Consultants
W.R. Toole (Stakeholder Meeting/Public Meeting)1 $3,450.00 $3,450.00
5. Total Other Direct Costs $3,945.00
6. Maximum Amount of Contract Proposal (3) + (4) + (5)
Estimate Total:$23,755.00
Project Name:Druid Park Ave/Laney Walker Blvd. Roundabout Design
Date:5/16/2014
Project Location:Augusta, GA
Owner:Kimley-Horn
Attachment number 1 \nPage 12 of 17
Item # 27
Kimley-Horn and Associates, Inc.
Design Services Hour and Fee Summary
Item/ Task Description
Principal-In-Charge
Project Manager
Senior Engineer - PE
Staff Engineer - PE
Staff Engineer - EIT
CAD Operator
Administrator
Total
Right-of-Way Plans
R/W Plan Cover 1 1 1 3
Set up R/W & ESMT chains 1 16 17
Prepare Data Tables 6 6
Prepare R/W Plans Sheets 1 4 8 2 15
Internal QC 2 2
Prepare Initial R/W Plans Submittal 1 2 1 4
Address Client Comments 2 4 4 10
Prepare Final R/W Plans Submittal 1 2 1 4
Prepare Data for R/W Staking 1 2 3
Project management & administration 5 5 10
Formal R/W Revisions (Assume 4)4 20 24
Generate Output Files 4 4
0
0
Total = 0 16 2 61 13 3 7 102
Personnel Est. Hours Rate/Hour Cost ($)Totals
Principal-In-Charge 0 $225.00 $0.00
Project Manager 16 $165.00 $2,640.00
Senior Engineer - PE 2 $165.00 $330.00
Staff Engineer - PE 61 $110.00 $6,710.00
Staff Engineer - EIT 13 $95.00 $1,235.00
CAD Operator 3 $80.00 $240.00
Administrator 7 $80.00 $560.00
1. Total per Rate Schedule $11,715.00 $11,715.00
Additional Costs
Other Direct Costs Number Rate Est. Cost ($)
Reproduction - 5 sets, 20 sheets 100 $0.20 $20.00
Mileage (0 Trip)0 $0.550 $0.00
Sub-Consultants
Toole Surveying (R/W Staking - 1 round)1 $4,539.00 $4,539.00
5. Total Other Direct Costs $4,559.00
6. Maximum Amount of Contract Proposal (3) + (4) + (5)
Estimate Total:$16,274.00
Project Name:Druid Park Ave/Laney Walker Blvd. Roundabout Design
Date:5/16/2014
Project Location:Augusta, GA
Owner:Kimley-Horn
Attachment number 1 \nPage 13 of 17
Item # 27
Kimley-Horn and Associates, Inc.
Design Services Hour and Fee Summary
Item/ Task Description
Principal-In-Charge
Project Manager
Senior Engineer - PE
Staff Engineer - PE
Staff Engineer - EIT
CAD Operator
Administrator
Total
Final Plans
Finalize Cover Sheet 1 1
Finalize Index Sheet 1 1
Prepare Revision Summary Sheet 1 1
Finalize Typical Sections Sheets 2 2
Finalize Constr. Plan Sheets 2 4 12 6 24
Finalize Profile Sheets 1 1 2
Finalize drainage designs 4 8 4 16
Second Utility Submission 2 4 1 7
Finalize Utility Plans 4 12 16
Finalize roadway cross-sections 4 4
Finalize Landscaping Plans 2 1 20 40 12 75
Finalize Signal Plans (3 intersection modifications)3 6 24 24 57
Finalize HAWK Signal Plans 1 2 8 8 19
Finalize Driveway Profiles 2 2
Finalize Signing and Marking Plans 4 1 5
Finalize Details of Proposed Signs 4 4
Finalize Staging Plans 2 8 2 12
Finalize retaining wall envelopes (2)2 16 8 26
Quantify Pay Items, Add to SOQ/DE 2 4 32 38
Prepare final construction cost estimate 2 8 10
QC Final plans 2 2 16 2 22Revise Plans per Internal QC Review 1 8 4 8 21
Prepare 80% FPR Package, incl QC checklist 4 2 6Attend GDOT FPR 8 8 16
Prepare responses to GDOT FPR Report 2 8 4 14Incorporate comments from GDOT FPR 4 24 24 8 60
QC Contract Plans 8 8 16Final submittal of electronic files 1 1 2
Attend Pre-Bid Meeting, generate minutes 10 10Respond to Contractor Questions 8 8
Attend Pre-Construction Meeting 10 10
Project Closeout Submittal 2 2 1 5
Project management & administration 4 16 8 28
0
0
Total = 36 73 34 153 139 96 9 540
Personnel Est. Hours Rate/Hour Cost ($)Totals
Principal-In-Charge 36 $225.00 $8,100.00
Project Manager 73 $165.00 $12,045.00
Senior Engineer - PE 34 $165.00 $5,610.00
Staff Engineer - PE 153 $110.00 $16,830.00
Staff Engineer - EIT 139 $95.00 $13,205.00
CAD Operator 96 $80.00 $7,680.00
Administrator 9 $80.00 $720.00
1. Total per Rate Schedule $64,190.00 $64,190.00
Additional Costs
Other Direct Costs Number Rate Est. Cost ($)
Reproduction - 10 sets, 175 sheets 1,750 $0.20 $350.00
Mileage (3 Trips)900 $0.550 $495.00
Sub-Consultants
MTJ Engineering (RAB Review)1 $5,932.00 $5,932.00
EDC (Lighting)1 $4,725.00 $4,725.00
W.R. Toole Engineering (ES&PC, MS4, Meetings)1 $5,130.00 $5,130.00
5. Total Other Direct Costs $16,632.00
6. Maximum Amount of Contract Proposal (3) + (4) + (5)
Estimate Total:$80,822.00
Project Name:Druid Park Ave/Laney Walker Blvd. Roundabout Design
Date:5/16/2014
Project Location:Augusta, GA
Owner:Kimley-Horn
Attachment number 1 \nPage 14 of 17
Item # 27
Kimley-Horn and Associates, Inc.
Design Services Hour and Fee Summary
Item/ Task Description
Principal-In-Charge
Project Manager
Senior Engineer - PE
Staff Engineer - PE
Staff Engineer - EIT
CAD Operator
Administrator
Total
Bidding / Advertising
N/A 0
0
0
0
0
0
0
0
0
0
0
0
0
0
Total = 0 0 0 0 0 0 0 0
Personnel Est. Hours Rate/Hour Cost ($)Totals
Principal-In-Charge 0 $225.00 $0.00
Project Manager 0 $165.00 $0.00
Senior Engineer - PE 0 $165.00 $0.00
Staff Engineer - PE 0 $110.00 $0.00
Staff Engineer - EIT 0 $95.00 $0.00
CAD Operator 0 $80.00 $0.00
Administrator 0 $80.00 $0.00
1. Total per Rate Schedule $0.00 $0.00
Additional Costs
Other Direct Costs Number Rate Est. Cost ($)
Mileage (1 Trip)0 $0.550 $0.00
Sub-Consultant 0 $0.00 $0.00
5. Total Other Direct Costs $0.00
6. Maximum Amount of Contract Proposal (3) + (4) + (5)
Estimate Total:$0.00
Project Name:Druid Park Ave/Laney Walker Blvd. Roundabout Design
Date:5/16/2014
Project Location:Augusta, GA
Owner:Kimley-Horn
Attachment number 1 \nPage 15 of 17
Item # 27
Kimley-Horn and Associates, Inc.
Design Services Hour and Fee Summary
Item/ Task Description
Principal-In-Charge
Project Manager
Senior Engineer - PE
Staff Engineer - PE
Staff Engineer - EIT
CAD Operator
Administrator
Total
Const. Admin & Inspection
0
N/A - Treat as expense 0
0
0
0
0
0
0
0
0
0
0
0
0
Total = 0 0 0 0 0 0 0 0
Personnel Est. Hours Rate/Hour Cost ($)Totals
Principal-In-Charge 0 $225.00 $0.00
Project Manager 0 $165.00 $0.00
Senior Engineer - PE 0 $165.00 $0.00
Staff Engineer - PE 0 $110.00 $0.00
Staff Engineer - EIT 0 $95.00 $0.00
CAD Operator 0 $80.00 $0.00
Administrator 0 $80.00 $0.00
1. Total per Rate Schedule $0.00 $0.00
Additional Costs
Other Direct Costs Number Rate Est. Cost ($)
Mileage (2Trip)600 $0.550 $330.00
KHA (Const. Admin)1 $10,000.00 $10,000.00
5. Total Other Direct Costs $10,330.00
6. Maximum Amount of Contract Proposal (3) + (4) + (5)
Estimate Total:$10,330.00
Project Name:Druid Park Ave/Laney Walker Blvd. Roundabout Design
Date:5/16/2014
Project Location:Augusta, GA
Owner:Kimley-Horn
Attachment number 1 \nPage 16 of 17
Item # 27
Kimley-Horn and Associates, Inc.
Design Services Hour and Fee Summary
Principal-In-Charge
Project Manager
Senior Engineer - PE
Staff Engineer - PE
Staff Engineer - EIT
CAD Operator
Administrator
Total
Concept Summary 2 15 0 0 0 0 12 29
Database 1 9 0 8 0 0 7 25
Preliminary Plans 16 71 42 265 230 83 15 722
Public Involvement 30 40 0 50 0 4 8 132
Right-of-Way Plans 0 16 2 61 13 3 7 102
Final Plans 36 73 34 153 139 96 9 540
Bidding / Advertising 0 0 0 0 0 0 0 0
Const. Admin & Inspection 0 0 0 0 0 0 0 0
Totals 85 224 78 537 382 186 58 1550
Total
Task Fees
Concept Summary $9,285.00
Database $56,823.00
Preliminary Plans $101,421.00
Public Involvement $23,755.00
Right-of-Way Plans $16,274.00
Final Plans $80,822.00
Bidding / Advertising $0.00
Const. Admin & Inspection $10,330.00
Subconsultant $298,710.00
W.R. Toole Engineering, Inc.
Toole Surveying Co., Inc.
MTJ Engineering Force Account (10%) =29,871.00$
Edwards-Pitman
S&ME
EDC
Subconsultant Totals Total =328,581.00$
$20,336.00
$19,810.00 $3,945.00
Phase Description
Phase Description
$3,885.00 $5,400.00
$3,150.00
Cost Summary
5/16/2014
Augusta, GA
Date:
$64,190.00
$4,559.00
$53,673.00
Project Location:
KHA Man-Hour Summary
Kimley-Horn
Druid Park Ave/Laney Walker Blvd. Roundabout DesignProject Name:
Owner:
Estimated Total =
KHALabor Costs
Sub-Consultant Costs
and
Direct Costs
$0.00
$0.00
$10,330.00
$16,632.00
$11,715.00
$0.00
$81,085.00
13,910.00$
52,712.00$
18,598.00$
6,750.00$
102,870.00$
Fee
8,300.00$
2,600.00$
Attachment number 1 \nPage 17 of 17
Item # 27
Commission Meeting Agenda
6/3/2014 2:00 PM
J. B. Messerly Contract Operations
Department:Utilities
Caption:Motion to approve the recommendation to exercise option to
extend agreement between Augusta and ESG Operations, Inc. for
a period of five years beginning January 1, 2015 and ending
December 31, 2019. (Approved by Engineering Services
Committee May 27, 2014)
Background:Augusta entered into an agreement with ESG Operations, Inc. on
December 16, 2009 for Operations, Management and
Management Services. Section 7.1 of that agreement states that
"The initial term of this Agreement shall be five (5) years
commencing on January 1st, 2010. Thereafter, this Agreement
may be renewed by Augusta for successive five (5) year terms
subject to the mutual agreement of the parties to the terms and
conditions of such renewal." ESG has offered the attached
proposal for extending the current agreement for an additional five
years. This proposal continues the current agreement terms with
the exception of a change in the Management Fee which would
decrease from 12.5% to 12.0%. In order to properly plan and
budget for the future we need to determine the desire of the
Commission regarding exercising the renewal option mentioned in
agreement section 7.1.
Analysis:We have had a good experience working with ESG under their
current agreement. We have found them to be responsive to our
needs and able to mobilize quickly to address equipment or
operational issues at our facilities. They have consistently met the
requirements of their agreement and have managed to accomplish
this without any increase in their annual budget since 2010 (the
first year of the current agreement). In addition, the average
operating expenses over the first four years of the agreement have
been approximately $225,000 below the approved budget.
Financial Impact:Operations Contract cost of $5,504,558.00 from account
506043310-5211110. Collection System Assessment cost of
$489,800.00 from account 506043410-5211110.Cover Memo
Item # 28
Alternatives:The Commission could choose to not exercise the renewal option.
Recommendation:We recommend that the agreement with ESG Operations, Inc. be
renewed for a 5 year term.
Funds are Available
in the Following
Accounts:
506043310-5211110 & 506043410- 521111
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 28
MEMORANDUM
1
ESG Operations 2015 Budget Proposal
PREPARED FOR: Allen Saxon, AUD
PREPARED BY: Paul Tickerhoof, ESG
COPIES:
DATE: May 8, 2014
ESG has reviewed last year’s expenditures of our wastewater treatment O&M agreement in
an effort to prepare a budget for AUD’s consideration for the 2015 fiscal year. The following
table summarizes 2014’s budget and ESG’s requested 2015 budget.
ESG Budget Comparison
2014 2015 Delta
Personnel Services $ 2,011,384.00 $ 1,991,384.00 $ (20,000.00)
Administrative Expenses $ 110,000.00 $ 110,000.00 $ -
Utilities $ 190,000.00 $ 190,000.00 $ -
Chemicals $ 433,400.00 $ 433,400.00 $ -
Materials & Supplies $ 110,000.00 $ 110,000.00 $ -
Vehicles & Equipment $ 125,000.00 $ 115,000.00 $ (10,000.00)
Outside Services $ 200,000.00 $ 200,000.00 $ -
Biosolids Management $ 1,160,000.00 $ 1,160,000.00 $ -
Maintenance & Repair $ 325,000.00 $ 355,000.00 $ 30,000.00
Total Operating Budget $4,664,784.00 $4,664,784.00 $ -
Management &
Administrative Fee $ 583,098.00 $ 559,774.00
$ (23,324.00)
Contractor’s Subtotal $5,247,882.00 $5,224,558.00 $ (23,324.00)
$ -
Director’s Allowance $250,000.00 $250,000.00 $ -
Management &
Administrative Fee $ 31,250.00 $ 30,000.00
$ ( 1,250.00)
Director’s Allowance
Subtotal $ 281,250.00 $ 280,000.00
$ ( 1,250.00)
Total Budget $5,529,482.00 $5,504,558.00 $ (24,574.00)
ESG is recommending the overall budget remain the same as last year and reallocating more
funds to the repair account. Additionally, ESG has reduced our management and
administrative fee by 0.5% and plans to perform our scope of service without an increase for
the 2015 fiscal year.
Attachment number 1 \nPage 1 of 7
Item # 28
TECHNICAL MEMORANDUM—ESG OPERATIONS 2015 BUDGET PROPOSAL
2
Additionally, ESG proposes to continue the sewer assessment service without any change in
budget. Details of the allocation is as follows:
Estimated Cost $437,320
Mark Up (12.0%) $ 52,480
Total $489,800
Should you have any questions or need further clarification contact me at 770-918-6572.
Attachment number 1 \nPage 2 of 7
Item # 28
AMENDMENT NO. 5
to the
AGREEMENT Between
ESG Operations, Inc.
And
Augusta, Georgia
For
Operations, Maintenance and Management Services
This Amendment is made and entered into this ____ day of ____________, 2014, between
AUGUSTA, GEORGIA, by and through the Augusta-Richmond County Commission, a
political subdivision of the State of Georgia (hereinafter “Augusta”), and ESG
OPERATIONS, INC., a Georgia corporation, (hereinafter “ESG”). This is Amendment No.
5 to the Agreement dated the 16th day of December 2009, between Augusta and ESG
whereby both parties mutually agree to exercise the five year renewal in accordance with
Article 7.1.
NOW THEREFORE, Augusta and ESG agree to amend the Agreement as follows:
REPLACE Article 4.1 with the following new Article:
4.1 Augusta shall pay to ESG a base fee equal to the Augusta budget shown in Appendix
F. This includes the actual cost of the Scope of Services performed by ESG plus a
Management and Administrative Fee. The base fee shall not include services which
are not specifically defined by Section 2 of this Agreement. The base fee for this
Amendment shall be Four Million Nine Hundred Fourteen Thousand Seven Hundred
Eighty Four Dollars ($4,914,784) and the Management and Administrative Fee shall
be Five Hundred and Eighty-Nine Thousand Seven Hundred and Seventy-Four
Dollars ($589,774). The base fee and the Management and Administrative Fee shall
be payable in advance in equal monthly installments and for the sixth term of this
Agreement the monthly amount shall be Four Hundred Fifty-Eight Thousand Seven
Hundred Thirteen Dollars and Thirteen Cents ($458,713.13). Said base fee shall be
for the period beginning on January 1st, 2015 and ending on December 31st, 2015.
Thereafter, the Base Fee will be negotiated as described in Article 4.2. The
Management and Administrative Fee shall increase proportionally with the base fee
adjustments described in Articles 4.2 and 4.4.
REPLACE Article 4.3 with the following new Article:
4.3 A Management And Administrative Fee of 12.0% shall be added to all costs with the
exception of costs resulting from the providing of unrelated services as may be
directed by Augusta pursuant to Paragraph 2.37, Owner Directed Capital
Improvement costs as provided by Paragraph 2.29. It is specifically understood that
the Management and Administrative Fee is included in the calculation of the annual
base fee. The Management and Administrative Fee shall include all charges for
personnel not assigned to the Project on a full time basis (those working in Augusta,
Georgia, and approved as part of the Project budget). ESG support is included in the
Management and Administrative Fee, and any request for additional support is to be
made to Augusta. From time to time ESG may seek approval from Augusta for
Attachment number 1 \nPage 3 of 7
Item # 28
additional ESG staff as necessary to fulfill ESG’s contractual obligations or in
response to Augusta’s request for additional services.
REPLACE Appendix F with the following new Appendix F:
ADD a new Appendix I, attached to this Amendment.
All other terms and conditions remain in effect in accordance with the Agreement referenced
in this Amendment.
Both parties indicate their approval of this Amendment by signature below.
Authorized signatures:
ESG OPERATIONS, INC.
By: ________________________________
John Clay Sykes, PE, Principal
By: ________________________________
Daniel E. Groselle, Jr., PE, Principal
Date: _____________________________
AUGUSTA, GEORGIA
By: ________________________________
David S. Copenhaver
Mayor
Date: _____________________________
ATTEST: ___________________________
Clerk of Commission
Date: _____________________________
Attachment number 1 \nPage 4 of 7
Item # 28
Appendix F
2015 Project Budget and Staffing Plan
Project Budget
PERSONNEL SERVICES $ 1,991,384.00
ADMINISTRATIVE EXPENSES $ 110,000.00
UTILITIES $ 190,000.00
CHEMICALS $ 433,400.00
MATERIALS & SUPPLIES $ 110,000.00
VEHICLES & EQUIPMENT $ 115,000.00
OUTSIDE SERVICES $ 200,000.00
BIOSOLIDS MANAGEMENT $ 1,160,000.00
MAINTENANCE & REPAIR $ 355,000.00
TOTAL OPERATING BUDGET $4,664,784.00
MANAGEMENT & ADMINISTRATIVE FEE
(12.0%) 559,774.00
CONTRACTOR’S SUBTOTAL $ 5,224,558.00
DIRECTOR’S ALLOWANCE $ 250,000.00
MANAGEMENT & ADMINISTRATIVE FEE
(12.0%) 30,000.00
DIRECTOR’S ALLOWANCE SUBTOTAL 280,000.00
TOTAL 2015 BUDGET $ 5,504,558.00
Attachment number 1 \nPage 5 of 7
Item # 28
Appendix F (Continued)
2015 Project Budget and Staffing Plan
Project Staffing Plan
Budgeted Position Budgeted Number
Project Director 1
Assistant Project Manager 1
Operations Manager 1
Lab/IPP Manager 1
Maintenance Manager 1
Land Application Manager 1
Operators 10
Lab Analysts 2
IPP Technicians 3
Mechanics 5
Maintenance Support 5
Administrative 2
Education Specialist 2
Attachment number 1 \nPage 6 of 7
Item # 28
Appendix I
2015 Sewer Assessment Project Budget
Project Budget
PERSONNEL SERVICES $ 379,773.00
MATERIAL & SUPPLIES $ 53,432.00
MISCELLANEOUS $ 4,115.00
TOTAL OPERATING BUDGET $ 437,320.00
MANAGEMENT & ADMINISTRATIVE FEE
(12.0%) $ 52,480.00
TOTAL 2013 BUDGET $ 489,800.00
Attachment number 1 \nPage 7 of 7
Item # 28
AGREEMENT
for
OPERATIONS MAINTENANCE AND
MANAGEMENT SERVICES
for
AUGUSTA GEORGIA
THIS AGREEMENT is made on this day of December 2009 between AUGUSTA
GEORGIA by and through the Augusta Richmond County Commission a political
subdivision of the State of Georgia hereinafter Augusta and ESG OPERATIONS INC a
Georgia corporation hereinafter ESG
Augusta and ESG for and in consideration of the mutual covenants agreements and promises as
hereinafter set forth do hereby agree and contract as follows
1 GENERAL
1 1 All definitions of words or phrases used in this Agreement are contained in Appendix A
which is herewith incorporated by reference and made a part hereof
12 All grounds facilities equipment and vehicles owned by Augusta as of the date of this
Agreement or acquired by Augusta during the term of this Agreement shall remain the
property of Augusta
1 3 This Agreement shall be governed by and interpreted in accordance with the laws of the
State of Georgia
14 This Agreement shall be binding upon the successors and assigns of each of the parties
but neither party will assign this Agreement without the prior written consent of the
remaining party to this Agreement Consent concerning a proposed assignment shall not
be unreasonably withheld
1 5 All notices required or permitted to be made under this Agreement shall be in writing
signed by the party giving such notice and delivered personally sent by certified mail or
sent by overnight mail to the other party at the address set forth below or at such other
address as the other party may hereafter designate in writing
City of Augusta
City Administrator 530 Greene Street Room 801 Augusta GA 30911
Utilities Director 360 Bay St Suite 180 Augusta GA 30901
ESG Operations Inc 6400 Peake Road Macon Georgia 31210
Page 1 of 23
Attachment number 2 \nPage 1 of 23
Item # 28
1 6 This Agreement including Appendices is the entire Agreement of the parties This
Agreement may be modified only by written agreement signed by both parties Wherever
used the terms ESG and Augusta shall include the respective officers agents
directors elected or appointed officials and employees
2 ESG s SCOPE OF SERVICES
ESG shall pursuant to the terms and conditions of this Agreement perform the following
services as may be related to the Project collectively the Scope of Services
21 Operate and maintain the Project over a 24 hour per day seven day per week period
under full service contract operations and maintenance The agreed on initial budgeted
staffing levels to provide adequate operation and maintenance of the Project is
identified in Appendix F The Messerly facility shall be staffed continuously however
ESG may utilize off site staff to meet staffing requirements regarding the remaining
Project facilities ESG shall make every reasonable effort to maintain the agreed to
staffing levels but will not be in breach of this agreement for mutually agreed upon
deviations in actual staffing or for short term fluctuations due to the time required to
hire replacement employees ESG and Augusta acknowledge that staffing for the
Project may require modification due to changes in the requirements of proper operation
and the services to be provided pursuant to the terms of this Agreement Following the
initial six 6 months of this Agreement ESG may at any time during the term of this
Agreement recommend an alteration in staffing for consideration and approval by
Augusta
2 2 Staff the Project with qualified personnel inclusive of management administrative
operational technical laboratory and clerical who meet the applicable certification
requirements of the State of Georgia as may be specifically related to the Project tasks
performed by each such employee ESG staff shall be capable and demonstrate the
necessary experience to operate and maintain the Project
23 Provide a minimum of 26 hours per year per employee prorated for those not working a
full year of training for personnel in areas of operation maintenance and safety with
additional training as appropriate for professional and specific skills development
24 Augusta shall have the right to approve each and every resident Project Manager that
ESG assigns to direct the management operation and maintenance of the Project The
initial Project Manager shall be Paul Tickerhoof ESG agrees not to reassign the initial
Project Manager for at least the initial three years of this Agreement unless directed or
agreed by Augusta Augusta agrees not to unreasonably withhold approval of a
proposed Project Manager in the event the initial Project Manager is a reassigned by
ESG following the completion of the initial three year period b voluntarily terminates
his or her employment with ESG or c is terminated by ESG
2 5 Within the design capacity and capability of the Messerly WPCP Spirit Creek WPCP
and Spirit Creek Pump Station facilities manage operate and maintain said facilities in
full compliance with the requirements of the applicable NPDES permit for each facility
Page 2 of23
Attachment number 2 \nPage 2 of 23
Item # 28
and all applicable federal state and local laws or regulations Meet reporting
requirements as provided by all applicable laws and regulations concerning the
operation management and maintenance of the Messerly and Spirit Creek facilities
2 6 The Messerly and Spirit Creek facilities shall be operated in a manner that effectively
controls odor and noise so that no avoidable disruption of adjacent neighborhoods or
businesses results
2 7 Provide for monitoring and control of septage deliveries as provided by Augusta s
applicable sewer use ordinance
2 8 Provide for the collection and hauling of screenings grit sludge and scum Waste to
Augusta s existing or approved disposal sites All Waste andor byproduct generated
during ESG s performance of services are and shall remain the sole and exclusive
property of the Augusta All manifests or other documentation required for disposal of
Waste shall be signed by or in the name of Augusta
2 9 Effective January 1 2010 provide for the disposal of sludges and biosolids to disposal
utilization sites consistent with industry accepted management practices ESG will
maintain adequate records regarding disposal or utilization of residuals and make
reasonable efforts to minimize associated cost Any permits for sludge disposal or
utilization shall remain in the name of Augusta
2 91 Industry accepted management practices shall include but shall not be limited to
the following
2 9 1 1 General ESG shall be responsible for removing sludges and biosolids
from the Messerly facility for transporting said sludges and biosolids to
destination points at approved sites and for applying the biosolids to
Approved sites in an approved manner ESG shall be responsible for
acquiring operating and maintaining all equipment and for providing
sufficient trained personnel required for its operations described herein
2 9 12 Utilization at Approved Sites ESG shall
2 9 12 1 Arrange for utilization of all of the biosolids on approved
sites ESG acknowledges that Augusta currently has contracts in
place for the utilization of biosolids on certain sites within
Richmond County Burke County and Jefferson County Georgia
which sites shall be Approved sites ESG agrees to continue the
utilization of biosolids on said sites and to comply with all terms
and conditions contained in those existing contracts Owner and
ESG may open new sites with the mutual consent of the parties
which sites will then become Approved sites In such instance
ESG and Owner shall collaborate in negotiating contracts
acceptable to Augusta for the utilization ofbiosolids on the site for
Page 3 of23
Attachment number 2 \nPage 3 of 23
Item # 28
executing any and all contacts required for use of any approved
site and in advance of utilization obtain all permits provided
however that any such permits shall be in the name of Augusta
Georgia Augusta may in its sole discretion direct ESG to
develop and use a particular site as an Approved site pending
necessary regulatory and or landowner approval Any such
directive shall comply with all applicable environmental laws and
all other applicable laws Such agreements shall be between
Augusta and the site owners
2 9 1 22 Obtain when contracting for the use of any approved site
the long term continued right of ingress and egress by Augusta for
the purpose of testing and monitoring each approved site to review
compliance by ESG with all federal state and local Environmental
Laws
2 9 1 2 3 Not place hold locate release or dispose of or knowingly
permit others to place hold locate release or dispose of any
hazardous substance hazardous waste or other toxic substance on
under or at any Approved site
2 9 2 Utilization of Biosolids ESG shall dispose of and utilize the biosolids in
accordance with the Rules of the Georgia Environmental Protection Division
Chapter 391 3 4 all Federal Statutes rules and regulations including without
limitation 40 CFR Part 503 and all applicable State and local statutes rules and
regulations
2 93 Equipment and Vehicles ESG shall be responsible for providing all equipment
and vehicles necessary to remove transport and utilize the biosolids without
unreasonable interruption of operation due for example to breakdown or in
operation of such equipment and vehicles ESG will maintain all of its equipment
and vehicles including any which are leased by ESG in good working order and
clean free from any buildup of mud dirt rock gravel and other sediment ESG
shall take every precaution reasonably necessary to prevent its equipment and
vehicles from depositing Biosolids mud dirt rock gravel or other sediment on
public roadways or rights of way
2 9 31 ESG further acknowledges and agrees that it is responsible for procuring
any and all licenses and permits and making all filings with the State of
Georgia andor other applicable regulatory authorities necessary in
connection with operation of the vehicles
2 94 Liming Program ESG shall operate a liming program in conjunction with the
biosolids services to be performed hereunder as follows
Page 4 of23
Attachment number 2 \nPage 4 of 23
Item # 28
2 94 1 ESG shall be responsible for taking annual soil samples of approved sites
and applying lime to said sites in accordance with the
results recommendations of the soil samples
2 942 ESG shall not apply nor invoice Augusta for more lime than is indicated
by the soil samples
2 94 3 ESG agrees that it will avoid liming of any approved sites as to which past
liming practices have been poor with the intent of this subsection that
Augusta not be required to pay for reclamation liming of such sites but be
required to apply only for liming which is part of a soil pH maintenance
program
2 9 5 Federal Permit Requirements ESG shall abide by all federal rules and
regulations governing the land application of wastewater and water residuals
This includes the self implementing provision of 40 CFR Part 503 ESG shall
abide by all federal monitoring and reporting requirements applicable to land
appliers This includes preparation of an annual report to Augusta meeting the
monitoring and reporting requirements of 40 CFR Part 503 that are applicable to
land application for submittal by Augusta to Region IV of the EPA
2 9 6 State Land Application Permit Requirements ESG shall abide by all
requirements and conditions of the State of Georgia Environmental Protection
Division Permit No GA0037621 that are applicable to the land applier for the
continued operation of Augusta s wastewater residual land application program
This includes preparation of an annual report to Augusta meeting the monitoring
and reporting requirements of State Regulations to land application for submittal
by Augusta
2 9 7 Local Requirements and Issues ESG shall comply with the following local
requirements
2 9 7 1 ESG shall endeavor to maintain excellent working relationships with the
landowners Periodic work shops shall be held to inform the landowners
of the current status of the program and of any changes
2 9 72 ESG shall maintain equipment in a condition that is reasonably acceptable
to maintain a positive image for Augusta
2 9 7 3 ESG shall develop a spill protection plan for transport and land application
sites and submit the plan for approval prior to beginning operations
2 9 74 ESG shall inspect ESG s residuals storage transport and application
facilities to prevent malfunctions and deterioration operator errors and
wastewater residual discharges which may cause or lead or the release of
wastes to the environment a threat to human health or a nuisance ESG
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shall maintain an inspection log or summary including at least the date and
time of the inspection observations made and any maintenance repairs
or corrective actions taken by ESG
2 9 7 5 ESG shall maintain and submit to Owner as requested a 6 month look
ahead schedule to facilitate communication with program participants
regarding potential application dates This schedule will be updated
monthly
2 9 8 If any part of the work under this Agreement is sublet or if any independent
contractor is hired to perform any part of the work under this Agreement the
Subcontractor andor independent contractor shall be required to meet all
insurance requirements set forth in Appendix C to the Agreement dated January 1
2010 and the provision for Automobile Liability Insurance hereinafter set forth
However this will in no way relieve ESG from meeting all insurance
requirements or otherwise being responsible for the subcontractor andor
independent contractor
2 9 81 Automobile Liability For each vehicle whether owned non owned or
hired utilized by ESG or any independent contractor or subcontractor
working with ESG in the performance of this Agreement automobile
liability insurance must be carried as follows bodily injury and property
damage liability covering all owned non owned and hired automobiles for
limits of not less than One Million Dollars 1 000 000 bodily injury each
person each accident and One Million Dollars 1 000 000 combined
single limit bodily injury and property damage
210 Be responsible for maintaining all manufacturers warranties on new equipment
purchased by Augusta for Project use and assist Augusta in enforcing existing warranties
and guarantees applicable to equipment in use for the Project as of the effective date of
this Agreement
2 11 Provide Augusta with a schedule for preventive and corrective maintenance on all
Augusta owned equipment utilized to execute the Scope of Services to be performed by
ESG in accordance with manufacturer s recommendations or good maintenance practices
at intervals and in sufficient detail as may be determined by Augusta Provide Augusta
with complete documentation of maintenance performed inclusive of corrective and
preventive maintenance and a spare parts inventory
2 12 Maintain the present industrial waste sampling and laboratory analysis program as
described in the Augusta Pretreatment Ordinance Results of all industrial sampling and
testing shall be reported to Augusta in a timely manner
2 13 Be responsible for all laboratory testing and sampling required by any current or future
NPDES permit for the Project or for any other current or future permits required for the
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Project excluding air quality testing except as related to odor control system performance
testing
2 14 Prepare state and federal plant performance reports and submit them to Augusta for
review and approval prior to transmittal by ESG to appropriate agencies Any
unreasonable costs incurred in preparing said reports on account of an error or omission
by ESG shall be borne by ESG and not Augusta
2 15 Prepare all NPDES permit reports related to the Scope of Services performed by ESG or
any report as may be required by any administrative order issued by the Georgia
Environmental Protection Division Any such report shall be submitted to Augusta for
approval ESG shall transmit approved reports to the appropriate agency In the event a
fine is levied as a result of the submission of a late report ESG shall be responsible for
payment of the fine if ESG failed to complete the report secure Owner approval and file
the report in a timely manner
2 16 Implement and maintain an operator safety program in compliance with all applicable
laws rules and regulations and make recommendations to Augusta regarding the need if
any for Augusta to rehabilitate expand or modify the Project to comply with
governmental safety regulations applicable to ESG s operations hereunder
2 17 Develop and implement an Emergency Response Plan ERP on or before April 1S 2010
The ERP shall be submitted to Augusta for approval prior to implementation Approval
by Augusta of the ERP shall not be unreasonably withheld
2 18 Provide an inventory of equipment chemicals and lubricants as set forth in Appendix D
that are presently being used for the Project as of the Effective Date of this Agreement
Such inventory shall be provided on an annual basis to Augusta at the conclusion of each
contract year
2 19 Provide and document all chemicals for the Project Provide Augusta with an accounting
of actual chemical expenditures and consumption on not less than a quarterly basis ESG
will provide Augusta with a detailed invoice of chemical expenditures over the annual
chemical expenditure budget Should Augusta and ESG fail to agree for any given
Contract Year the chemical expenditure budget will be determined by the application of
the Consumer Price Index adjusted for actual consumption in the prior year and any flow
increases over the prior year
Upon termination of this Agreement ESG shall leave all unused chemicals purchased by
Augusta for operation of the wastewater treatment facilities
220 Provide and document repairs for a cost not to exceed the budget shown in Appendix F
for the initial year of this Agreement January 1 S 2010 through December 31 S 2010 and
for a cost not to exceed the established amount for repairs as established for each
subsequent Contract Year In the event actual repair costs exceed the repair cost limit
established ESG shall invoice and Augusta shall pay excess repair costs on a monthly
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basis Said repairs will be invoiced at direct costs with no markup for overhead or profit
ESG shall rebate to Augusta the entire amount that actual repair costs are less than the
repair limit established for any year of this Agreement Repair costs below or in excess
of annual repairs limits shall not contribute to base fee overages or underages ESG shall
notify Augusta in writing as soon as repair trend provides a reasonable indication that
actual repair costs may exceed annual budget ESG shall not exceed repair budget
without written authorization from Augusta s Designated Representative
221 ESG may alter the process andor facilities to achieve the objectives of this Agreement
provided however no alteration shall be made without Augusta s written approval if
alteration shall cost in excess of Two Thousand Dollars 2 000 00 Further no
material alternation shall be made without ESG providing written documentation of such
to Augusta s Designated Representative to document said modification or alternation
222 Interface with state regulatory agencies and represent Augusta as may be necessary
concerning operation maintenance and management of the Project relative to all permits
issued by the state of Georgia directly related to the operations associated with the
Project Coordinate and facilitate permit renewals and expansions related to the Project
2 23 Investigate and respond to citizen complaints
2 24 Assist Augusta on an as needed basis when Augusta undertakes grant applications related
to the Project
2 25 Utilize Augusta s computerized maintenance management and asset management system
that furnishes complete and accurate records and is capable of readily providing historical
data and trends
226 Provide Augusta within the first ninety 90 days of the term of this Agreement a listing
of any recommended capital improvements inclusive of safety improvements that ESG
believes will be required for any of the facilities covered under this Agreement In the
event a recommended capital improvement does not require immediate implementation
such recommendation shall be included in the five year capital plan
227 Provide an updated recommended five year capital plan each year for the wastewater
facilities ESG shall work with Augusta staff and the engineer designated by Augusta in
the development and providing of each five year capital plan
2 28 Provide Augusta with a full accounting of all project specific expenditures at intervals
and in sufficient detail as may be determined by Augusta and assist Augusta in the
preparation of annual operating budgets Augusta shall be allowed to conduct or have
conducted audits at Augusta s sole cost and expense of all accounting related to the direct
performance of the Scope of Services pursuant to the terms of this Agreement at times to
be mutually agreed by the parties To the extent possible all ESG project specific
expenditures with take place in Augusta Georgia unless otherwise agreed ESG shall
provide that all accounts operating records documents spreadsheets and correspondence
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relating to the performance of the Scope of Services under the terms of this Agreement
shall be open to inspection to Augusta during normal business hours upon the providing
of reasonable notice for the purpose of auditing costs or verifying ESG s performance
ESG shall provide to Augusta copies of all records accounts operating records
documents spreadsheets and all correspondence relating to the performance of the Scope
of Services under the terms of this Agreement within thirty days of the termination of this
Agreement
2 29 Owner Directed Capital Improvements to be funded by Augusta and which are not
included in Appendix F are provided for during the term of this Agreement with an
annual allowance of Five Hundred Thousand Dollars 500 000 for each year in order
to provide funding for ESG to perform major corrective repair replacement
rehabilitation andor construction of facilities and equipment associated directly with or
peripheral to Augusta s wastewater conveyance and treatment facilities Augusta has the
sole authority to identify specific projects and issue formal written requests to ESG to
perform Owner Directed Capital Improvements ESG may accept or reject a project
based upon ESG s determination if the company has the expertise or resources available
to perform the project ESG s compensation for Owner Directed Capital Improvement
projects is direct cost plus five percent rather than the Management and Administrative
Fee established in Article 4 On site labor already covered under this Agreement shall
not be billed against the Owner Directed Capital Improvements account
2 30 Operate and maintain the present Industrial Pretreatment Program IPP including all
monitoring inspections sampling testing reporting and record keeping consistent with
Augusta s existing NPDES permits and IPP program Results of all industrial sampling
and testing shall be made available to Owner upon request
2 31 Provide 24 hour per day access to Project for Owner s personnel Visits may be made at
any time by any of Owner s employees so designated by Owner s Representative Keys
for the Project shall be provided Owner by ESG All visitors to the Project shall comply
with ESG s operating and safety procedures
2 32 Acknowledge that under Georgia law its records accounts operating records documents
spreadsheets and all correspondence relating to the Scope of Services and other
documentation pertaining to the Scope of Services may be public records subject to
Georgia s Open Records Act O CG A 50 18 70 et seq ESG agrees to deliver
immediately to Augusta s Designated Representative any request made to ESG under
Georgia Open Records Act and to cooperate fully in responding to any request made to
either Owner or ESG and making all records not exempt available for inspection and
copying as provided by Georgia Law
233 Provide Owner a statement of annual operating expenses prepared by ESG s external
auditor within one hundred twenty 120 days of year end April 30th with the auditor to
perform an agreed upon procedure certifying that expenses and fees are calculated in
accordance with this Agreement This statement shall be prepared in accordance with
generally accepted accounting principles
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234 Submit a written report to Owner s Designated Representative outlining the complete
details of any incidents of violations of Local Regulations environmental requirements
or an employee behavior resulting in a complaint from the public
2 35 Provide Owner with a copy of ESG s Employee Manual and make every effort to
conform to guidelines contained within said manual
2 36 Provide Owner with a copy of ESG s site specific Emergency Response Plan and Safety
Plan
237 Perform other services that are incidental to but not included in the Scope of Services as
directed by Augusta Such services will be invoiced to Augusta based upon a mutual
agreement between Augusta and ESG regarding scope and fee
3 SCOPE OF SERVICE AUGUSTA
Augusta shall
3 1 Pay all Capital Expenditures inclusive of owner directed Capital Improvements
32 Maintain all existing Project warranties guarantees easements and licenses that have
been granted to Augusta
33 Pay all property franchise or other taxes associated with the Project
34 Provide ESG within a reasonable time after a request by ESG use at no cost of any piece
of Augusta s heavy equipment that is available so that ESG may discharge its obligations
under this Agreement in the most cost effective manner ESG shall not use or allow the
use of any of Augusta s heavy equipment under ESG s control by any person who is not
trained and qualified in the operation of the heavy equipment in question including
licensing and certification where appropriate Such use may not be granted if Augusta
determines that removing the equipment from its normal activities for the time period
requested will be detrimental to Augusta s operations
3 5 Provide all licenses and tags for vehicles owned by Augusta used in connection with the
Project
3 6 Provide for ESG s use all vehicles computers copy machines tools and equipment
currently owned by Augusta and in use at the Project including the vehicles described in
Appendix D
3 7 Pay directly to the vendors or suppliers the following Project costs
3 7 A All electrical power costs associated with the Project
3 7 B All potable water costs associated with the Project
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3 8 Pay ESG the amount specified in Article 41 to operate the Project
3 9 Provide access to Augusta s computerized maintenance management system
3 10 Carry out enforcement of the IPP in accordance with State and EPA requirements
including issuance of Notices of Violation NOVs Further issue Significant Industrial
User SID permits which meet all State and EPA requirements Permits shall be
prepared for Owner issuance by ESG per historical precedence
4 COMPENSATION
4 1 Augusta shall pay to ESG a base fee equal to the Augusta budget shown in Appendix F
This includes the actual cost of the Scope of Services performed by ESG plus a
Management and Administrative Fee The base fee shall not include services which are
not specifically defined by Section 2 of this Agreement The base fee for the initial term
of this Agreement shall be Four Million Seven Hundred Fifteen Thousand Two Hundred
Thiry Four Dollars 4 715 234 00 and the Management and Administrative Fee shall be
Five Hundred Eighty Nine Thousand Four Hundred Four Dollars and Twenty Five Cents
589 404 25 The base fee and the Management and Administrative Fee shall be
payable in advance in equal monthly installments and for the initial term of this
Agreement the monthly amount shall be Four Hundred Forty Two Thousand Fifty Three
Dollars and Nineteen Cents 442 053 19 Said base fee shall be for the period
beginning on January 1St 2010 and ending on December 31St 2010 Thereafter the Base
Fee will be negotiated as described in Article 42 The Management and Administrative
Fee shall increase proportionally with the base fee adjustments described in Articles 42
and 44
42 The parties agree that the base fee represents an estimate of the cost of providing the
Scope of Services for the Contract Year in question In the event actual expenditures are
projected to exceed the established base fee for a Contract Year by more than Twenty
Thousand Dollars 20 000 00 the approval of Augusta of such costs shall be required
ESG shall notify Augusta in writing as soon as trend of actual costs provides a reasonable
indication that the actual costs may exceed annual budget ESG shall not exceed the
Augusta budget shown in Appendix F without written authorization from Augusta s
Designated Representative The Management and Administrative Fee will not be applied
to any amounts in excess of the base fee in any contract year without prior approval of
Augusta
ESG shall perform a reconciliation of estimated to actual cost attributable to the
performance of the Scope of Services on a quarterly basis and submit the reconciliation to
Augusta within thirty days following the conclusion of the quarter A year end
reconciliation shall be performed by ESG following ESG s annual audit and submitted to
Augusta within one hundred twenty days of the conclusion of the Contract Year in
question Any difference due to Augusta will be paid within thirty days of the submission
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of the reconciliation by ESG Augusta will pay ESG any amount due within 21 days of
final Augusta Richmond County Commission approval
The base fee shall be negotiated and agreed each year not less than three 3 months prior
to the beginning of each subsequent Contract Year An increase or decrease in the annual
base fee may be based upon legal or regulatory changes that relate to the operation of the
Project regulatory reporting or monitoring requirements treatment level requirements
and personnel qualifications for staffing requirements In the event Augusta and ESG fail
to agree the base fee will be determined by the application of the base fee adjustment
formula shown in Appendix E which is incorporated by reference and made a part hereof
ESG shall provide Augusta written notice no later than September 1 st of each Contract
Year to initiate the negotiation process
4 3 A Management And Administrative Fee of 12 5 shall be added to all costs with the
exception of costs resulting from the providing of unrelated services as may be directed
by Augusta pursuant to Paragraph 2 37 Owner Directed Capital Improvement costs as
provided by Paragraph 229 It is specifically understood that the Management and
Administrative Fee is included in the calculation of the annual base fee The
Management and Administrative Fee shall include all charges for personnel not assigned
to the Project on a full time basis those working in Augusta Georgia and approved as
part of the Project budget ESG support is included in the Management and
Administrative Fee and any request for additional support is to be made to Augusta
From time to time ESG may seek approval from Augusta for additional ESG staff as
necessary to fulfill ESG s contractual obligations or in response to Augusta s request for
additional services
44 ESG s compensation for Owner Directed Capital Improvements shall be as follows 1
programs undertaken by ESG personnel shall be subject to mutually agreeable terms and
conditions of compensation and payment 2 programs which ESG assigns to
subcontractor personnel shall be billed at cost plus a fee of five percent of direct costs in
lieu of the Management and Administrative Fee On site labor already covered under this
Agreement shall not be billed against the Owner Directed Capital Improvements account
The total annual compensation limit for Owner Directed Capital Improvements for each
year ofthis Agreement shall be as defined in 229 The costs for Owner Directed Capital
Improvements are not included in the annual base fee
45 In the event a change in the scope of services becomes necessary as a result of ESG s
obligations under Section 2 Augusta and ESG will negotiate a commensurate adjustment
in base fee
5 PAYMENT OF COMPENSATION
5 1 One twelfth 1112 of the base fee the Management and Administration Fee for the initial
year and each subsequent Contract Year shall be due and payable on the first day of the
month for each month that services are provided assuming that the Augusta
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Representative receives an accurate and payable invoice by the 15th of the previous
month
52 All other compensation in addition to the monthly base fee Management Fee and
Administrative Fee is due on receipt of ESG s invoice and payable within thirty 30
days provided however Augusta may contest any such invoice in the exercise of good
faith and may delay payment of sums that are being contested
6 INDEMNITY LIABILITY AND INSURANCE
6 1 ESG hereby agrees to and shall hold Augusta and its agents assigns officers and
employees harmless from any liability or damages for property damage or bodily injury
including death which may arise from ESG s negligent operations willful misconduct or
material breach of contract under this Agreement to the proportion such negligence
willful misconduct or material breach of contract contributed to the damages injury or
loss Augusta to the extent allowed by law agrees to and shall hold ESG harmless from
any liability or damages for property damage or bodily injury including death which
may arise from Augusta s negligence to the proportion such negligence contributed to the
damages injury or loss
62 In any Contract Year ESG shall be liable for those fines or civil penalties to a maximum
aggregate of Five Hundred Thousand Dollars 500 000 for the Contract Year in
question which may be imposed by a regulatory agency having jurisdiction for violations
of the effluent quality requirements specified in Article 2 1 or which result from the
failure to comply with the terms and conditions of any duly authorized permit court
order administrative order law statute or ordinance that are a result of ESG s negligent
operation Augusta will assist ESG to contest any such fines in administrative
proceedings andor in court prior to any payment by ESG ESG shall pay the costs of
contesting any such fines
6 3 ESG s liability to Augusta under this Agreement specifically excludes any and all
indirect or consequential damages arising from the operation maintenance and
management of Project However in the event the indirect or consequential damages
incurred are the direct result of ESG s sole negligence or material breach of the terms of
this Agreement this exclusion shall not be applicable Augusta s liability to ESG under
this Agreement specifically excludes any and all indirect or consequential damages
arising from Augusta s negligence
64 ESG and Augusta recognize that existing conditions within the sanitary sewer collection
system vary and that failures may occur in the system over time ESG s scope of work is
limited to operation and maintenance of Augusta s two wastewater treatment facilities
and one pumping station Augusta is responsible for maintenance of free flowing
conditions within the collection system and to clean the sanitary collection system as
needed over the course of this Agreement ESG shall be responsible only for injury
property damage or economic loss that was caused by ESG s negligence or willful
misconduct Furthermore Augusta to the extent allowed by law agrees to indemnify
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ESG against such claims for injury property damage or economic loss arising from
failures in the sanitary collection system unless such claims are caused by ESG s
negligence willful misconduct or material breach by ESG of its obligations pursuant to
the terms of this Agreement This Article takes precedence over any conflicting Article
of this Agreement and extends to ESG its officers employees and subcontractors
65 ESG shall obtain and maintain during the term of this Agreement insurance coverage of
the type and in the amounts described in Appendix C which is incorporated by reference
and made a part hereof Augusta shall be named as an additional insured on each policy
of insurance ESG shall provide to Augusta a certificate evidencing such insurance upon
execution of this Agreement and as may be requested by Augusta during the term of this
Agreement
6 6 It is understood and agreed that in seeking the services of ESG under this Agreement
Augusta is requesting ESG to undertake uninsurable obligations for Augusta s benefit
involving the presence or potential presence of hazardous substances Therefore
Augusta to the extent allowed by law agrees to hold harmless indemnify and defend
ESG from and against any and all claims losses damages liability and costs including
but not limited to costs of defense arising out of or in any way connected with the
presence discharge release or escape of contaminants of any kind excepting only such
liability as may arise out of the sole negligence willful misconduct or breach of contract
of ESG in the performance of services under this Agreement
7 TERM AND TERMINATION DEFAULT REMEDIES
71 The initial term of this Agreement shall be five 5 years commencing on January 1St
2010 Thereafter this Agreement may be renewed by Augusta for successive five 5
year terms subject to the mutual agreement of the parties to the terms and conditions of
such renewal
72 Notwithstanding the other terms and conditions set forth herein Augusta and ESG
maintain the right to terminate this Agreement for the following reasons
a ESG management is not performing satisfactorily and reasonable efforts are not
being made on ESG s behalf to correct the problem If reasonable efforts have not
been initiated by ESG and reported to Augusta in writing by ESG within 45 days of
ESG s receipt of written notice from Augusta specifying the performance for which
Augusta is dissatisfied Augusta may terminate this Agreement by providing 15 days
written notice to ESG of termination and the basis thereof
b Sufficient documentation is provided to ESG not less than 120 days prior to the close
of any fiscal year of Augusta that Augusta will be unable financially due to
budgetary constraints to continue the services provided by ESG under the terms of
this Agreement in the forthcoming fiscal year of Augusta
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c Owner may terminate this Agreement at any time after giving ESG four 4 months
notice of intent to terminate Should Augusta exercise termination for convenience
on or before December 31st 2010 Augusta shall Pay ESG a lump sum payment of
100 000 00 for demobilization and transition costs This lump sum payment shall be
in addition to any other compensation due ESG under the terms of this Agreement as
of the effective date of the termination by Augusta In the event Augusta terminates
this Agreement for convenience after December 31 st 2010 ESG shall only be entitled
to compensation due under the terms of this Agreement as of the effective date of
termination by Augusta
d Upon a four 4 month written notice to Augusta ESG may terminate this Agreement
for convenience
73 Upon notice of termination by Augusta ESG shall assist Augusta at a mutually agreeable
price for the purpose of assisting Augusta s resumption of the operation of the Project
ESG will provide Augusta at the date of termination the quantities of chemicals shown in
Appendix D which is incorporated by reference and made a part hereof Augusta will
pay ESG for the cost of quantities in excess of the quantities shown in Appendix D If
additional cost is incurred by ESG at request of Augusta Augusta shall pay ESG such
cost in accordance with Article 52
8 LABOR DISPUTES FORCE MAJEURE
81 In the event activities by Augusta s or ESG s employee groups or unions cause a
disruption in ESG s ability to perform at the Project Augusta with ESG s assistance or
ESG at its own option may seek appropriate injunctive court orders During any such
disruption ESG shall operate the facilities on a best efforts basis until any such
disruptions cease
82 Neither party shall be liable for its failure to perform its obligations under this Agreement
if performance is made impractical abnormally difficult or abnormally costly as a result
of any unforeseen occurrence beyond its reasonable control The party invoking this
Force Majeure clause shall notify the other party immediately by verbal communication
and in writing by certified mail of the nature and extent of the contingency within ten
10 working days after its occurrence
9 MISCELLANEOUS
9 1 Augusta and ESG agree that ESG is an independent contractor and not an employee or
agent of Augusta ESG shall have exclusive control of and the exclusive right to control
the details of the services and work performed hereunder and nothing herein shall be
construed as creating a partnership agency joint venture or other similar relationship
between ESG and Augusta ESG agrees that it will not represent to anyone that its
relationship with Augusta is other than that of an independent contractor
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92 Augusta and ESG recognize that the environment of Augusta specifically its rivers
springs bays and estuaries are a vital part of the fragile environment and economy of
Augusta and that Augusta has long been dependent on same for industry tourism and its
economy Therefore it is imperative that the parties continue protection of the
environment foremost in all their action under this Agreement at all times
9 3 In the event a civil action is initiated by either party to this Agreement concerning a
claim a dispute or the enforcement of the terms of this Agreement said action shall be
brought in Augusta and ESG hereby submits to the jurisdiction and venue of said court
The prevailing party in any such litigation shall be entitled to reasonable attorney fees
and costs
Both parties indicate their approval of this Agreement by their signatures below
Authorized signatures
AUGUSTA GEORGIA
By
Daniel E Groselle Jr PE Principal
By CS2
David S Cope er
Mayor
Date j z D1
h t
d
o
Date l zl Oi
I I
Date IvfIII 1
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Appendix A
DEFINITIONS
A l The Project means all facilities equipment vehicles and grounds described in Appendix B and where
appropriate in accordance with the terms of this Agreement the management operation and maintenance
of such As of the effective date of this Agreement the facilities are comprised of the James B Messerly
WPCP Messerly the Spirit Creek WPCP Spirit Creek and the Spirit Creek Pump Station
A2 Capital Expenditures means any expenditures for 1 the purchase ofnew equipment or facility items that
cost Five Thousand Dollars 5 000 00 or more or 2 major repairs that significantly extend equipment or
facility service life and cost Five Thousand Dollars 5 000 00 or more or 3 expenditures that are
planned non routine and budgeted by Owner
A3 Cost means the total of costs for the scope of work defined by this Agreement as determined on an
accrual basis in accordance with generally accepted accounting principles including but not limited to
direct labor labor overhead chemicals materials supplies utilities equipment maintenance repair and
outside services
A4 Maintenance means the cost ofthose routine andor repetitive activities required or recommended by the
equipment or facility manufacturer or ESG to maximize the service life of the equipment sewer vehicles
and facility
A5 Repairs means the cost of those nonroutine nonrepetitive activities required for operational continuity
safety and performance generally resulting from failure or to avert a failure of the equipment sewer
vehicle or facility or some component thereof
A6 Biologically Toxic Substances means any substance or combination of substances contained in the plant
influent in sufficiently high concentrations so as to interfere with the biological processes necessary for the
removal of the organic and chemical constituents of the wastewater required to meet the discharge
requirements of Augusta s NPDES permit Biologically toxic substances include but are not limited to
heavy metals phenols cyanides pesticides and herbicides
A7 Adequate Nutrients means plant influent nitrogen phosphorous and iron contents proportional to BODS
in the ratio of five 5 parts nitrogen one 1 part phosphorous and one half 05 part iron for each one
hundred 100 parts BODS
A8 Contract Year means each year subsequent to the initial year of January IS 2010 through December 31s
2010 for which this Agreement is in effect
A9 Fiscal Year shall mean for Augusta that period beginning any January I and ending the next following
December 31
A I0 Augusta s Designated Representative shall mean Assistant Director for Wastewater Treatment
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Item # 28
Appendix B
WASTEWATER PROJECT CHARACTERISTICS
NPDES PERMIT AND PROJECT CHARACTERISTICS
B l ESG will operate Project so that effluent will meet the requirement ofNPDES Permits No GA0037621 and
GA0047147 copies attached ESG shall be responsible for meeting the effluent quality requirements of
Augusta s NPDES permit unless one or more of the following occurs 1 the Project influent does not
contain Adequate Nutrients to support operation of Project biological processes andor contains
Biologically Toxic Substances that cannot be removed by the existing process and facilities 2 dischargers
into Augusta s sewer system violate any or all regulations as stated in the Water and Sewer Ordinance 3
the flow influent BOD5 suspended solids andor ammonia loading exceeds the Project design parameters
for the WWTP facility which are million gallons of flow per day pounds of BOD5 per day pounds of
suspended solids pounds of ammonia and a daily peaking factor of times flow
Define Maximum Month Average Daily Values for
JB Messerly WPCP
461 mgd
90 000Ibs day
90 000Ibs day
8000 Ibs day
15
Flow MGD
Influent BOD Lbs Day
Influent TSS LbsDay
Influent Ammonia Lbs Day
Daily Hydraulic Peaking Factor
Spirit Creek WPCP
224 mgd
4200 Ibs day
4200 Ibs day
375 Ibs day
15
B2 In the event of permit violation and anyone ofthe Project influent characteristics suspended solids BOD5
ammonia or flow exceeds the design parameters stated above ESG shall return the plant effluent to the
characteristics required by the NPDES permit in accordance with the following schedule after Project
influent characteristics return to within design parameters
Characteristics Exceeding
Design Parameters By
Recovery Period
Maximum
10 or Less
Above 10 Less than 20
20 and Above
5 days
10 days
30 days
Not withstanding the above schedule if the failure to meet effluent quality limitations is caused by the
presence of Biologically Toxic Substances or the lack of Adequate Nutrients in the influent then ESG will
have a thirty 30 day recovery period after the influent is free from said substances or contains Adequate
Nutrients
B3 ESG shall not be responsible for fines or legal action as a result of discharge violations within the period
that influent exceeds design parameters does not contain Adequate Nutrients contains Biologically Toxic
Substances and the subsequent recovery period
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Appendix C
INSURANCE COVERAGE
ESG shall maintain
1 Statutory workers compensation for all of ESG s employees at the Project as required by the State of
Georgia
2 Comprehensive general liability insurance in a minimum amount not less than Five Million Dollars
5 000 000 00 combined single limits for bodily injury andor property damage
3 Property damage and liability insurance in a minimum amount not less than One Million Dollars
1 000 000 00 for all vehicles owned and operated by ESG under this Agreement
4 Contractor s Pollution Liability insurance for pollution events arising from operation ofthe Project in a
minimum amount of not less than Two Million Dollars 2 000 000 00 per claim and in the aggregate
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Appendix D
DESCRIPTION OF FACILITIES AND INVENTORY OF CHEMICALS
LUBRICANTS EQUIPMENT
DESCRIPTION OF FACILITIES
The Facilities shall include all of the following in existence as of the commencement date
hereof
James B Messerly WPCP 46 1 MCG advanced secondary treatment facility followed by
a 360 acre constructed treatment wetland
Spirit Creek WPCP 224 MGD aerated lagoon facility employing parallel treatment
trains
Spirit Creek Pump Station located adjacent to the Spirit Creek WPCP
INVENTORY OF CHEMICALS LUBRICANTS EQUIPMENT
To be completed on January 1 2010
Page 20 of23
Attachment number 2 \nPage 20 of 23
Item # 28
Appendix E
BASE FEE ADJUSTMENT FORMULA
BF BFa x C Co
Where
BFa Base fee specified in Article 4 1 for previous contract year
BF Adjusted base fee
Co CPI for All Urban Consumers U S City Average as published by U S Department of
Labor Bureau ofLabor Statistics in the CPI Detailed Report for the month three 3
months prior to ESG beginning service of previous year under this Agreement
C CPI for All Urban Consumers U S City Average as published by U S Department of
Labor Bureau of Labor Statistics in the CPI Detailed Report for the month three 3
months prior to the beginning of the period for which an adjusted base fee is being
calculated
Page 21 of23
Attachment number 2 \nPage 21 of 23
Item # 28
Appendix F
2010 Project Budget and Staffing Plan
Project Budget
PERSONNEL SERVICES 1 926 234 00
ADMINISTRATIVE EXPENSES 119 000 00
UTILITIES 96 000 00
CHEMICALS 399 000 00
MATERIALS SUPPLIES 110 000 00
VEHICLES EQUIPMENT 125 000 00
OUTSIDE SERVICES 285 000 00
BIOSOLIDS MANAGEMENT 1 105 000 00
MAINTENANCE REPAIR 300 000 00
TOTAL OPERATING BUDGET 4 465 234 00
MANAGEMENT ADMINISTRATIVE FEE
12 5 558 154 25
CONTRACTOR S SUBTOTAL 5 023 388 25
DIRECTOR S ALLOWANCE 250 000 00
MANAGEMENT ADMINISTRATIVE FEE
12 5 31 250 00
DIRECTOR S ALLOWANCE SUBTOTAL 281 250 00
TOTAL 2010 BUDGET 5 304 638 25
Page 22 of 23
Attachment number 2 \nPage 22 of 23
Item # 28
Appendix F Continued
2010 Project Budget and Staffing Plan
Project Staffing Plan
Bud2eted Position Bud2eted Number
Project Director 1
Assistant Project Manager 1
LabIPP Manager 1
Maintenance Manager 1
Land Application Manager 1
Operators 10
Lab Analysts 2
IPP Technicians 3
Mechanics 8
Maintenance Support 3
Administrative 1
Page 23 of23
Attachment number 2 \nPage 23 of 23
Item # 28
Attachment number 3 \nPage 1 of 1
Item # 28
Commission Meeting Agenda
6/3/2014 2:00 PM
River Watch Parkway at I-20 Corridor Improvement Project (Design Services Fiber Optic
Communication Lines – SA2)
Department:Abie Ladson, Director
Caption:Motion to approve Supplemental Agreement Two, CPB
371041110/T13047139 with LPA Group in the amount of $61,190
to render design services for fiber optic communication lines that
will be part of the River Watch Parkway Adaptive Signal Systems
Project (RC07-000139). This project is on the approved Band 1
list of Richmond County’s Transportation Investment Act of 2010
(aka, TIA, TSPLOST) projects. This supplement will also be for
the design and coordination with utility companies and Georgia
DOT, as requested by AED. (Approved by Engineering
Services Committee May 27, 2014)
Background:The River Watch Parkway Adaptive Signal Systems project will
ultimately utilize state-of-the-art sensor technology, image
processing, and artificial intelligence to automatically optimize
local traffic signals and provides coordination of the system
according to real-time traffic demand, thus, eliminating the need
for static signal timing and coordination plans. The fiber optic
communications is essential to the function of the
system. Installation will result in reduced travel times and fuel
usage for the general motoring public along one of the more
traveled corridors in Richmond County. The extents of this project
run along River Watch Parkway from Fury’s Ferry Road to River
Shoals Drive. In June 2013, Augusta, Georgia approved the final
design phases of the contract with LPA group for design of the
River Watch Parkway at I-20 Corridor Project. The majority of the
design work required for the installation of the Adaptive Signal
System Project overlaps the Corridor Project and, therefore, it will
be a cost-effective practice to supplement the LPA Group’s
contract to provide design services for this project as well
Analysis:Because a majority of the required design services overlap the
River Watch Parkway at I-20 Corridor project, the purpose of this
item is to supplement LPA Group’s contract in order to expand
the scope to include the design services.
Cover Memo
Item # 29
Financial Impact:Funds are available in the TIA budget account numbers: River
Watch Parkway Adaptive Signal System Project in the amount of
$61,190. Account Number: 371041110-
5212115/T13047139/5212115
Alternatives:1) Approve the proposed supplement. 2) Do not approve.
Recommendation:Approve alternative one
Funds are Available
in the Following
Accounts:
371041110-5212115/T13047139/5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 29
Sr. Traffic
Engineer
Traffic
Engineer
Utility
Coordinator Total
Task Traffic Engineering Services
A Signal Permit Modification Forms 4.0 10.0 - 1,890.00$
1 Riverwatch Pkwy at Riverwest Dr - 2.0 - 250.00$
2 Riverwatch Pkwy at I-20 WB Ramps - 2.0 - 250.00$
3 Riverwatch Pkwy at I-20 EB Ramps - 2.0 - 250.00$
4 Riverwatch Pkwy at Alexander Dr - 2.0 - 250.00$
5 Riverwatch Pkwy at River Shoals Pkwy - 2.0 - 250.00$
B Signal Design 30.0 230.0 - 33,550.00$
1 Riverwatch Pkwy at Riverwest Dr 6.0 46.0 - 6,710.00$
a Review Intersection Markings - 8.0 - 1,000.00$
b Prepare Preliminary Signal Plan - 24.0 - 3,000.00$
c Respond to City / GDOT Comments - 2.0 - 250.00$
d Prepare Final Signal Plan - 12.0 - 1,500.00$
2 Riverwatch Pkwy at I-20 WB Ramps 6.0 46.0 - 6,710.00$
a Review Intersection Markings - 8.0 - 1,000.00$
b Prepare Preliminary Signal Plan - 24.0 - 3,000.00$
c Respond to City / GDOT Comments - 2.0 - 250.00$
d Prepare Final Signal Plan - 12.0 - 1,500.00$
3 Riverwatch Pkwy at I-20 EB Ramps 6.0 46.0 - 6,710.00$
a Review Intersection Markings - 8.0 - 1,000.00$
b Prepare Preliminary Signal Plan - 24.0 - 3,000.00$
c Respond to City / GDOT Comments - 2.0 - 250.00$
d Prepare Final Signal Plan - 12.0 - 1,500.00$
4 Riverwatch Pkwy at Alexander Dr 6.0 46.0 - 6,710.00$
a Review Intersection Markings - 8.0 - 1,000.00$
b Prepare Preliminary Signal Plan - 24.0 - 3,000.00$
c Respond to City / GDOT Comments - 2.0 - 250.00$
d Prepare Final Signal Plan - 12.0 - 1,500.00$
5 Riverwatch Pkwy at River Shoals Pkwy 6.0 46.0 - 6,710.00$
a Review Intersection Markings - 8.0 - 1,000.00$
b Prepare Preliminary Signal Plan - 24.0 - 3,000.00$
c Respond to City / GDOT Comments - 2.0 - 250.00$
d Prepare Final Signal Plan - 12.0 - 1,500.00$
C Fiber Optic Communications Design 18.0 78.0 74.0 21,510.00$
1 Aerial Fiber Optic Design 8.0 18.0 58.0 10,490.00$
a Field Visit - - 8.0 960.00$
b Attachment Coordination with Georgia Power - 8.0 24.0 3,880.00$
c Make Ready Plans (25 poles) - 8.0 24.0 3,880.00$
d 2 drop locations - 2.0 2.0 490.00$
2 Underground Fiber Optic Design 6.0 28.0 16.0 6,380.00$
a Field Visit - - 8.0 960.00$
b 2/3 mile underground routing - 24.0 4.0 3,480.00$
c 4 drop locations - 4.0 4.0 980.00$
3 Communications Plan Sheets 4.0 32.0 - 4,640.00$
a Prepare Preliminary Communications Sheets - 24.0 - 3,000.00$
b Respond to City / GDOT Comments - 2.0 - 250.00$
c Prepare Final Communications Sheets - 6.0 - 750.00$
D Project Coordination 8.0 16.0 8.0 4,240.00$
TOTAL 60.0 334.0 82.0 61,190.00$
Task
Riverwatch Parkway Corridor
Traffic Fee Estimate
Page 1 of 1
4/23/2014
Attachment number 1 \nPage 1 of 1
Item # 29
February 2011
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, LPA Group, entered into a contract with Augusta, GA., on February 15, 2011, for
Engineering Design Services for I-20 Eastbound/Riverwatch Parkway at Corridor Improvements
Project, File Reference No.09-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta, Georgia are not covered by the
scope of the original contract, we desire to submit the following Supplemental Agreement to-wit:
To include design services for fiber optic communication line that will be part of the River Watch
Parkway Adaptive Signal Systems Project (RC07-001139). This project is on the approved Band 1
list of Richmond County’s Transportation Investment Act of 2010 (aka, TIA, TSPLOST) projects.
This supplement will be for the design and coordination with utility companies and Georgia DOT.
`
It is agreed that as a result of the above described modification the contract amount is increased
by $61,190.00 from $862,549.00 to a new total of $923,739.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, LPA Group, hereby agree to said Supplemental Agreement consisting of
the above mentioned items and prices, and agree that this Supplemental Agreement is hereby
made a part of the original contract to be performed under the specifications thereof, and that the
original contract is in full force and effect, except insofar as it might be modified by this
Supplemental Agreement.
This _________ day of _____________, 2014.
RECOMMEND FOR APPROVAL:
AUGUSTA, GEORGIA
Honorable Deke S. Copenhaver, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): 371041110/T13047139
Supplemental Agreement Number: 2
Purchase Order Number: 193696
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 2 \nPage 1 of 1
Item # 29
Commission Meeting Agenda
6/3/2014 2:00 PM
Road Abandonment - Cherry Tree
Department:Law
Caption:Motion to determine that any and all roads, or portions of roads
within Cherry Tree Crossing, as shown on the attached plat has
ceased to be used by the public to the extent that no substantial
public purpose is served by it or that its removal from the county
road system is otherwise in the best public interest, pursuant to
O.C.G.A. §32-7-2, with the abandoned property to be quit-
claimed to the appropriate party(ies), as provided by law and an
easement to be retained over the entire abandoned portion for
existing or future utilities as directed by Augusta Engineering
Department and Augusta Utilities Department and adopt the
attached resolution. (Approved by Engineering Services
Committee May 27, 2014)
Background:The Augusta Housing Authority has requested that any and all
roads, or portions of roads within Cherry Tree Crossing, as shown
on the attached plat be abandoned. The Housing Authority plans
to redevelop Cherry Tree/Sunset Homes. The abandonment
request has been reviewed by all essential county departments and
administrators and approvals were received to this abandonment
request. Pursuant to O.C.G.A. § 32-7-2, a public hearing was held
on April 29, 2014 for this matter. The legal description and plat of
said portion of any and all roads, or portions of roads within
Cherry Tree Crossing are attached.
Analysis:In addition to the information provided in the above Background
section, results of the public hearing will be presented to the
Commission. Notice to the property owners located thereon will
be made, pursuant to O.C.G.A. §32-7-2(b) (1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that any and all roads, or
portions of roads within Cherry Tree Crossing be abandoned.
Recommendation:Approve determination and request for abandonment of any and
Cover Memo
Item # 30
all roads, or portions of roads within Cherry Tree Crossing , with
public hearing to be held regarding the issue of abandonment
pursuant to O.C.G.A. §32-7-2, with the abandoned property to be
quit-claimed to the appropriate party(ies) as allowed by law, and
an easement(s) as directed by the Augusta Engineering
Department and the Augusta Utilities Department to be retained
over the entire abandoned portion for existing or future utilities
and drainage and adopt the attached resolution.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 30
Attachment number 1 \nPage 1 of 1
Item # 30
THIS RESOLUTIO OF THE AUGUSTA-RICHMOD COUTY COMM ISSIO TO
ABADO ALL ROADS, OR PORTIOS OF ROADS WITHI CHER RY TREE
CROSSIG AS A PART OF THE ROAD SYSTEM OF AUGUSTA-RI CHMOD
COUTY;
THIS RESOLUTIO, adopted by the Augusta-Richmond County Commission
(“Commission”);
WHEREAS, it has been proposed that the Commission make a determination that all
roads, or portions of roads within Cherry Tree Crossing, as shown on the attached plat, have
ceased to be used by the public to the extent that no substantial public purpose is served by it or
that its removal from the county road system is otherwise in the best public interest and that the
right-of-way should be abandoned as part of the Richmond County Road System; and
WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to
reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and
to abandon such roads; and
WHEREAS, a Public Hearing was held on April 29, 2014 at the Augusta-Richmond
County Municipal Building, Room 803, 530 Greene Street, Augusta, Georgia; and
WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the
newspaper in which Sheriff’s advertisements for Richmond County are published, on April 3,
2014 and April 10, 2014, and that the property owners located on all roads, or portions of roads
within Cherry Tree Crossing were given notice; and
WHEREAS, the results of the Public Hearing were reported to the Board of
Commissioners and considered thereby; and
WHEREAS, the Commission, at their meeting held May 22, 2014, approved the
proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute
having been met;
Attachment number 2 \nPage 1 of 2
Item # 30
OW THEREFORE, be it resolved by the Commission and it is hereby resolved by the
authority of same as follows:
1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the
abandonment and removal above-said of the Right-of-Way and such Right-of-Way no
longer serves a substantial public purpose or that its removal from the county road system
is otherwise in the best public interest and is hereby abandoned as part of the Richmond
County Road System;
2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law
to the adjoining property owner, subject to easements and restrictions deemed necessary
by the Augusta Engineering Department and the Augusta Utilities Department, and the
Mayor and Clerk of Commission are hereby authorized to execute the documents
necessary to effectuate such transfer as directed by the Augusta Law Department.
3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County
Commission, accompanied by the exhibits referred to herein;
4. This Resolution shall become effective immediately upon its adoption.
DULY ADOPTED by the Augusta-Richmond County, Georgia Commission this ______
day of _____________________, 2014.
AUGUSTA-RICHMOD, COUTY,
GEORGIA COMMISSIO
By: ________________________________
David S. Copenhaver
As its Mayor
Attest: ______________________________
Lena J. Bonner
As its Clerk
Attachment number 2 \nPage 2 of 2
Item # 30
Attachment number 3 \nPage 1 of 2
Item # 30
Attachment number 3 \nPage 2 of 2
Item # 30
Commission Meeting Agenda
6/3/2014 2:00 PM
Road Abandonment - South Boundary Lane
Department:Law
Caption:Motion to determine that South Boundary Lane, as shown on the
attached plat has ceased to be used by the public to the extent that
no substantial public purpose is served by it or that its removal
from the county road system is otherwise in the best public
interest, and to receive as information the results of the public
hearing pursuant to O.C.G.A. §32-7-2, with the abandoned
property to be quit-claimed to the appropriate party(ies), as
provided by law and an easement to be retained over the entire
abandoned portion for existing or future utilities as directed by
Augusta Engineering Department and Augusta Utilities
Department and adopt the attached resolution. (Approved by
Engineering Services Committee May 27, 2014)
Background:The Augusta Housing Authority has requested that South
Boundary Lane, as shown on the attached plat be abandoned in
connection with the Laney-Walker redevelopment project. The
Housing Authority plans to convert portions of the road to a
parking area and park. The abandonment request has been
reviewed by all essential county departments and administrators
and approvals were received to this abandonment
request. Pursuant to O.C.G.A. §32-7-2, a public hearing was held
on April 29, 2014. The legal description and plat of said portion of
South Boundary Lane are attached.
Analysis:In addition to the information provided in the above Background
section, results of the public hearing will be presented to the
Commission. Notice to the property owners located thereon will
be made, pursuant to O.C.G.A. §32-7-2(b) (1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that South Boundary Lane
be abandoned.
Recommendation:Approve determination and request for abandonment of South
Cover Memo
Item # 31
Boundary Lane, with public hearing to be held regarding the issue
of abandonment pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party
(ies) as allowed by law, and an easement(s) as directed by the
Augusta Engineering Department and the Augusta Utilities
Department to be retained over the entire abandoned portion for
existing or future utilities and drainage and adopt the attached
resolution.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 31
Attachment number 1 \nPage 1 of 1
Item # 31
THIS RESOLUTIO OF THE AUGUSTA-RICHMOD COUTY COMM ISSIO TO
ABADO SOUTH BOUDARY LAE AS A PART OF THE ROAD S YSTEM OF
AUGUSTA-RICHMOD COUTY;
THIS RESOLUTIO, adopted by the Augusta-Richmond County Commission
(“Commission”);
WHEREAS, it has been proposed that the Commission make a determination that South
Boundary Lane, as shown on the attached plat, has ceased to be used by the public to the extent
that no substantial public purpose is served by it or that its removal from the county road system
is otherwise in the best public interest and that the right-of-way should be abandoned as part of
the Richmond County Road System; and
WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to
reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and
to abandon such roads; and
WHEREAS, a Public Hearing was held on April 29, 2014 at the Augusta-Richmond
County Municipal Building, Room 803, 530 Greene Street, Augusta, Georgia; and
WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the
newspaper in which Sheriff’s advertisements for Richmond County are published, on April 3,
2014 and April 10, 2014, and that the property owners located on all roads, or portions of roads
within Cherry Tree Crossing were given notice; and
WHEREAS, the results of the Public Hearing were reported to the Board of
Commissioners and considered thereby; and
WHEREAS, the Commission, at their meeting held May 22, 2014, approved the
proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute
having been met;
Attachment number 2 \nPage 1 of 2
Item # 31
OW THEREFORE, be it resolved by the Commission and it is hereby resolved by the
authority of same as follows:
1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the
abandonment and removal above-said of the Right-of-Way and such Right-of-Way no
longer serves a substantial public purpose or that its removal from the county road system
is otherwise in the best public interest and is hereby abandoned as part of the Richmond
County Road System;
2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law
to the adjoining property owner, subject to easements and restrictions deemed necessary
by the Augusta Engineering Department and the Augusta Utilities Department, and the
Mayor and Clerk of Commission are hereby authorized to execute the documents
necessary to effectuate such transfer as directed by the Augusta Law Department.
3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County
Commission, accompanied by the exhibits referred to herein;
4. This Resolution shall become effective immediately upon its adoption.
DULY ADOPTED by the Augusta-Richmond County, Georgia Commission this ______
day of _____________________, 2014.
AUGUSTA-RICHMOD, COUTY,
GEORGIA COMMISSIO
By: ________________________________
David S. Copenhaver
As its Mayor
Attest: ______________________________
Lena J. Bonner
As its Clerk
Attachment number 2 \nPage 2 of 2
Item # 31
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16OVERVIEW / STATUS & UPDATES / WHERE WE’RE HEADED/ WHAT YOU CAN DO / HOME OWNERSHIP OPPORTUNITIES / CONTACT
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Commission Meeting Agenda
6/3/2014 2:00 PM
Traffic Engineering Manager - Position Filling
Department:Abie Ladson, Director
Caption:Motion to approve and authorize Augusta Engineering
Department (AED) to offer five percent above mid-range salary to
a potential candidate for the Traffic Engineering Manager position
as requested by the Augusta Engineering Department - Traffic
Engineering Division. (Approved by Engineering Services
Committee May 27, 2014)
Background:This is a Manager Position in AED-Traffic Engineering Division.
managing the Traffic Engineering Division and directing
programs that include signal timing, ITS design and operation,
traffic engineering studies, resurfacing, striping, signage, road-
side safety, land development engineering review, ADA
compliance, construction quality control, construction standards
compliance, Georgia Department of Transportation federal aid
projects, county wide right-of-way, and other related engineering
assignments. Report directly to the Assistant Director over the
Traffic Engineering Division. This position will also work closely
with the Engineering Manager, Construction Manager and Land
Acquisition Manager. This position will also work with Georgia
DOT personnel, design consultants, developers, surveyors,
citizens, and other city departments This position also frequently
interacts with consulting engineers designing Augusta
infrastructure projects or private land development projects. The
Job Grade is 59 with mid salary range of $89,093.19.
Analysis:Salary is in line with parallel position within AED and approving
this action will enable AED to get a skilled Traffic Engineer with
over 29 years of experience in transportation and traffic
engineering that will enhance AED’s ability to complete in-house
engineering design, ITS and traffic operations as well land
development issues in more efficient and cost effective way.
Approving the request will also yield cost saving for the City as
improved traffic operations have been shown to provide savings in
both fuel and time to the general motoring public.
Financial Impact:This is an approved position and included in 2014 budget. The
Cover Memo
Item # 32
position will be funded 75% from general fund (101-04-1110) and
25% from SPLOST funds (328-04-1197).
Alternatives:1) Approve and authorize Augusta Engineering Department
(AED) to offer five percent above mid-range salary to a Potential
Candidate for Traffic Engineering Manager Position as Requested
by the Augusta Engineering Department- Traffic Engineering
Division. 2) Do not approve and identify alternative for continue
working without a Traffic Engineering Section Manager.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
101-04-1110/5111110 75% 328-04-1197/5111110 25%
REVIEWED AND APPROVED BY:
Finance.
Human Resources.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 32
Commission Meeting Agenda
6/3/2014 2:00 PM
Wrightsboro Road Improvements - From Jimmie Dyess Parkway to I-520 (SA18/CPB 21)
Department:Abie Ladson, Director
Caption:Motion to approve Supplemental Agreement Eighteen, CPB 323-
041110-296823309, Change Number Twenty One with Atkins
North America, Inc. in the amount of $71,417 to prepare Use On
Construction Plan Revisions for submission to GDOT for the
design of two (2) limited access median openings, changes in
access for parcels 93 and 95, and design of landscape plans and an
irrigation system on the project to improve Wrightsboro Road
from Jimmie Dyess Parkway to I-520. (Approved by
Engineering Services Committee May 27, 2014)
Background:This is a GDOT project that will widen & reconstruct Wrightsboro
Road from Jimmie Dyess Parkway to I-520. AED was responsible
for the development of the preliminary engineering activities and
hired Atkins North America, Inc. to accomplish these
activities. GDOT funded and acquired the right of way
($12,356,600) and provided the construction funding
($18,632,365.50). The project was awarded to Reeves
Construction Company October 5, 2012 and construction is
approximately 42% complete. The current completion date is July
4, 2015.
Analysis:The design changes associated with the additional median
openings and change in access for parcel 95 will require revisions
to the final construction plans. Revisions include, but not limited
to, the summary of quantities sheets, plan sheets, staging plans,
cross sections, driveway profiles, utility plans, street lighting
plans, erosion control plans, and signing & marking plans. The
cost to prepare the Use On Construction Revisions is $19,450. The
effort to design the landscape plans and irrigation system is quite
extensive. This will require meetings with the appropriate city
representatives and GDOT, and preparation of the landscape plans
and irrigation system in accordance with the Augusta Public
Works and Engineering Department Plan Preparation guidelines
and the Augusta Entry and Corridor Beautification guidelines. The
cost to prepare the landscape plans and irrigation system is
$51,967. Cover Memo
Item # 33
Financial Impact:The total requested budget is $71,417.
Alternatives:1) Approve Supplemental Agreement Eighteen, CPB 323-041110-
296823309, Change Number Twenty One with Atkins North
America, Inc. in the amount of $71,417 to prepare Use On
Construction Plan Revisions for submission to GDOT for the
design of two (2) limited access median openings, changes in
access for parcels 93 and 95, and design of landscape plans and an
irrigation system on the project to improve Wrightsboro Road
from Jimmie Dyess Parkway to I-520. 2) If not approved, the cost
to construct these revisions will become the responsibility of
Augusta, Ga.
Recommendation:Approve caption.
Funds are Available
in the Following
Accounts:
TIA Discretionary Funds
REVIEWED AND APPROVED BY:
Cover Memo
Item # 33
(SA02) – For changes greater than $20,000)
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Atkins North America, Inc., Consultant, entered into a contract with Augusta-Richmond
County on October 19, 1999, for engineering design services associated with the widening and
reconstruction of Wrightsboro Road from Jimmie Dyess Parkway to I-520, GDOT Project No. STP00-7001-
00 (009), File Reference No. 11-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the
scope of the original contract, we desire to submit the following Supplemental Agreement to-wit:
It is agreed that as a result of the above described modification the contract amount is increased by
$71,417.00 from $1,686,426.95 to a new total of $1,757,843.95.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no
way modifies or changes the original contract of which it becomes a part, except as specifically stated
herein.
NOW, THEREFORE, We, Atkins North America, Inc, Consultant, hereby agree to said Supplemental
Agreement consisting of the above mentioned items and prices, and agree that this Supplemental
Agreement is hereby made a part of the original contract to be performed under the specifications thereof,
and that the original contract is in full force and effect, except insofar as it might be modified by this
Supplemental Agreement.
This day of , 2014
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY ATKINS NORTH AMERICA, INC.
AUGUSTA, GEORGIA
Deke Copenhaver, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): 323-041110-296823309
Supplemental Agreement Number: 18
Purchase Order Number: 04471
To prepare Use on Construction plan revisions to submit to GDOT for the design of 2 limited access median
openings, change in access for parcels 93 and 95, and design of landscape plans and an irrigation system.
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 1 \nPage 1 of 1
Item # 33
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB# 323-041110-296823309 SA #Eighteen
in the amount of $71,417.00 for change in access for parcels 93 and 95 with Atkins North
America Funding is available through TIA Discretionary Funds transferred to the project
Engineering account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 1,984,000$
SPLOST III Recapture 773,500$
TIA Discretionary 71,417$
2,828,917$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Deke Copenhaven, Mayor
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD IMPROVEMENTS
CHANGE NUMBER TWENTY ONE
CPB#323-041110-296823309
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
3.19.2014
Attachment number 2 \nPage 1 of 2
Item # 33
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD IMPROVEMENTS
CHANGE NUMBER TWENTY ONE
CPB#323-041110-296823309
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT ADDITION NEW
SOURCE OF FUNDS CPB REQUEST CPB
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-6011110-296823309 ($1,984,000)($1,984,000)
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-6011110-296823333 ($773,500)($773,500)
TIA Discretionary ($71,417) ($71,417)
TOTAL SOURCES: ($2,757,500) ($71,417) ($2,828,917)
USE OF FUNDS
ENGINEERING
323-04-1110-5212115-296823309 $2,460,106 $71,417 $2,531,523
ADVERTISING
323-04-1110-5233119-296823309 $1,000 $1,000
RIGHT-OF-WAY
323-04-1110-5411120/296823309 $43,894 $43,894
CONTINGENCY
323-04-1110-6011110/296823309 $12,500 $12,500
TRAFFIC SIGNAL
323-04-1110-5414610/296823309 $0 $0
UTILITY RELOCATION
323-04-1110-5414510/296823309 $240,000 $240,000
TOTAL USES: $2,757,500 $71,417 $2,828,917
3.19.2014
Attachment number 2 \nPage 2 of 2
Item # 33
Commission Meeting Agenda
6/3/2014 2:00 PM
Alley Abandonment 1264 Greene St and 1255 Telfair Street
Department:
Caption:Motion to determine that the ally between 1264 Greene Street
and 1255 Telfair Street, as shown on the attached plat has ceased
to be used by the public to the extent that no substantial public
purpose is served by it or that its removal fro the county road
system is otherwise in the best public interest, pursuant to
O.C.G.A. 32-7-2, with the abandoned property to be quit-claimed
to the appropriate party(ies), as provided by law and an easement
to be retained over the entire abandoned portion for existing or
future utilities as directed by Augusta Engineering Department
and Augusta Utilities Department and Augusta Utilities
Department.
Background:See attached documents.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Item # 34
Commission Meeting Agenda
6/3/2014 2:00 PM
Clerk's Office Relocated Office Space
Department:
Caption:Discuss the relocated office space for the Commission/Clerk of
Commision's Offices. (Requested by Commissioner Marion
Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Item # 35
Commission Meeting Agenda
6/3/2014 2:00 PM
Commission/Clerk of Commission's Relocated Space
Department:
Caption:Receive recommendation(s) from the Interim
Administrator regarding the relocated spaces for the Commission,
Clerk of Commission offices and the location of the
Administrator's Office.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Item # 36
Commission Meeting Agenda
6/3/2014 2:00 PM
Discuss the ESD approach for tire collection in residential areas
Department:Environmental Services
Caption:Discuss the ESD approach for tire collection in residential areas.
(No recommendation from Engineering Services Committee
May 27, 2014)
Background:In the solid waste collections contract that ended in May of 2013,
the collection of two tires per resident each week was an included
service. In the contract that began June 1, 2013, this provision was
not included. This was traditionally both an under-utilized and an
abused service, on top of being inefficient and expensive. Many
residents did not place two tires out for collection, however, the
tire shops and shade-tree mechanics that participated in the
collection program often placed out many extra tires. Further,
because so few people placed tires out for collection and they
could not be mixed with any other type of trash according to
Georgia rules for solid waste disposal; the contractors had to have
a separate truck drive every road in Augusta each week looking
for tires to collect. Since June 2013, ESD has tried a variety of
approaches to collect tires. The department used internal staff to
travel various areas of the county, contractors were used and paid
an hourly rate, the vacant lot cutting and cleaning contractors, and
free tire collection events were implemented each month.
Analysis:Through the trial and error process described above, ESD has
determined that the use of staff or contractors to travel the county
each week is inefficient and expensive. However, the free tire
collection events are typically well utilized with hundreds of tires
dropped off each month. As such, ESD is proposing a hybrid
approach to tire collection. The tire collection events will be going
back out to bid for 2015, as the current bid award is only good
through December 2014; but ESD is also preparing an annual bid
item for the collection of tires. We are proposing to designate one
week out of the month when residents can place tires at the curb
for collection and an ESD contractor would come through and
collect no more than four tires. This collection week would be
advertised so that all property owners would be aware and so that
ESD can schedule this work in between other services that are
provided (such as street sweeping services and regular solid waste
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collections). In addition, ESD is meeting and working with
Planning and Development management and staff to review and
possibly update applicable ordinances. The goal is to hold tire
purchasers, re-sellers, and other users accountable for the tires
they possess; and to prevent the mishandling or dumping of used
tires.
Financial Impact:The financial impact is unknown at this time; however it is the
opinion of the department that the annual bid methodology, with
one week of collection per month, will control costs and also
provide an adequate level of service to the residents. ESD
anticipates the cost of this service to be in the ballpark of $30,000
per year.
Alternatives:
Recommendation:Receive as information.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Item # 37
Commission Meeting Agenda
6/3/2014 2:00 PM
Environmental Services Department Update on Solid Waste Collection fees for the Urban Services
District.
Department:Environmental Services
Caption:Environmental Services Department Update on Solid Waste
Collection fees for the Urban Services District. (No
recommendation from Engineering Services Committee May
27, 2014)
Background:Prior to consolidation, the old city received solid waste
collections. Those collections were paid for through the millage
rate set by the city. In approximately late 2000 to early 2001, solid
waste services became mandatory by the consolidated
government. At that time, the Urban District (Old City) and the
Suburban District (Old County) had not determined a way to
consolidate into one taxing entity, and the government is still split
into an Urban Tax District and a Suburban Tax district. This split
methodology gave the Environmental Services Department grief
in 2005 when fees needed to be raised as the department was
operating at a loss for several years. Revenues had to be increased;
however, the political will to raise taxes was not
evident. Therefore, the department proposed a split fee system. In
2013 that fee structure was Urban paid its millage rate plus
$115.50, and suburban paid $310.50. Mind you that there are
approximately 13,000 units in Urban and approximately 50,000
units in suburban. This simply highlights that the all fee system
comprises about 20% of all customers. This system has created
issues over the years. As we developed methodologies for
exempting locations from solid waste, in suburban the entire fee
came off, while in urban, they still paid the millage rate whether
service was rendered or not. Second, there are a variety of
businesses, industry, and other properties which are
supplementing the cost of solid waste services for the urban area,
as they pay the millage and do not receive service, which is not
happening in the suburban area. At the Commission meeting on
June 4, 2013, the Resolution and policies regarding Solid Waste
collection in Augusta were approved. This resolution coordinated
with the change to one time per week trash collection, and the
change in contractors and collection rules for those property
owners in Augusta that participate in the solid waste and
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recyclables collection program. The resolution specifically
addresses fees by saying, “WHEREAS, it has been determined by
the Augusta Commissioners that there is a need to fund the ESD
through a fee based system, where all property owners pay fees
for services, in a similar fee based system, allowing for revenues
for various ESD functions to be consolidated and collected
through a single fee system.” The resolution further supports a
universal fee structure when it adopted the initial policies for fees
and exemptions, as well as “directs and authorizes the Director of
Environmental Services to establish a billing system for the
collection of fees and charges for solid waste and recycling
collection services and other ESD functions, and said fees shall
minimally cover the full cost of the ESD services and programs.”
Additionally at that meeting, a policy that goes along with the
Resolution which is applicable for this discussion is “Solid Waste
Collection Fees”. This policy generally defines the types of
services offered, the service levels which are available, as well as
the customer’s options for service flexibility. This policy ties
directly to the commissions contract approval, which included
incentive based recycling, as well as a pay as you through
concept. Simply put, the more you recycle, and/or the less you
dispose of, offers the customer the opportunity to reduce the
container sizes and the associated costs of service.
Analysis:By moving to an all fee based system, eliminates confusion and
the numerous calls each year that are generated by having two
different fees for the same service. The citizens generally do not
understand the difference between Old City and Old County this
long after consolidation. Additionally, moving to an all fee system
standardizes the fees. Residential waste collection would not be
subsidized by commercial businesses and others in one part of the
city and not the other. Further, when a millage system is used, the
cost of service is based on the property value in the urban district,
while the suburban district pays a standardized rate for services.
This creates a direct inequity of the cost of services not only
between urban and suburban, but also all the way down to an
individual customer within the urban district. With the
commission approving a contract with incentive based recycling,
as well as a fee structure that promotes “pay as you through”, (the
less waste you have, the less you could pay), having a split fee
system truly magnifies the inequities of our current program.
Should an urban customer reduce can sizes, they will get the
reduced rate for service. However, when the value of the home is
included, that discount could make all services provided by the
government free, and to the contrary, when a home with a high
value asks for a reduced service level they will only get the value
of the fee adjustment, and will still be paying more for solid waste
than others.
Financial Impact:
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Alternatives:
Recommendation:Receive as information
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Commission Meeting Agenda
6/3/2014 2:00 PM
Environmental Services Department Update on Solid Waste Collection fees for Vacant Lots
Department:Environmental Services
Caption:Environmental Services Department Update on Solid Waste
Collection fees for Vacant Lots.(No recommendation from
Engineering Services Committee May 27, 2014)
Background:At the Commission meeting on June 4, 2013, the Resolution and
policies regarding Solid Waste collection in Augusta were
approved. This resolution coordinated with the change to one time
per week trash collection, and the change in contractors and
collection rules for those property owners in Augusta that
participate in the solid waste and recyclables collection
program. The policies that go along with the Resolution which are
applicable for this discussion are “Solid Waste Collection Fees”
and “Solid Waste and Recycling Exemptions”. These two policies
define the service types, fees, and qualifications to be released
from services. The “Solid Waste Collection Fees” policy defines
an Unoccupied Location as a “vacant or unoccupied residential
unit, unimproved property or vacant lot”. It further states that to
reclassify a residential unit as an Unoccupied Location, the
property must be uninhabitable due to fire, flood, or natural
disaster; meet the terms of the Mothball ordinance; be condemned;
or the property has no dwelling. At this level of service the owner
is entitled to receive weekly yard waste and bulky waste collection
as an easy and effective means to maintain their property at a rate
of $155.25 per year, or $12.93 per month.
Analysis:The 2014 tax year is the first time this fee for Unoccupied
Locations has been implemented. It has, however, highlighted the
fact that the various qualifications for exemption from service
need to be expanded. Currently, a customer can be released from
services for one of the following reasons: the dwelling is 200+
feet from the right of way; a tract of land greater than 10 acres in
size used for agricultural, forestry, or farming; or there is a high
potential risk to safety or high potential to damage property. It
does not include an exemption for undeveloped lots that are less
than 10 acres in size. It is therefore the recommendation from
ESD that an exemption be included for those properties that have
no dwelling as of January 1 of the current tax year. This would go
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into effect for the 2014 tax year. This change would affect
approximately 11,800 parcels out of 75,200, or 16% of the
properties in Augusta. Further, this change would need to be
implemented as soon as possible to provide adequate notice to the
property owners and to provide ESD adequate time to amend the
billing data prior to the digest being frozen at the end of July in
preparation for the annual property tax statement mailing.
Financial Impact:The financial impact will be sizeable to ESD, as this service was
budgeted and approved for 2014. The impact will be a reduction
in revenues of approximately $1.3M due to the department
assuming roughly 8000 vacant lots would remain after exemptions
were granted. Further, if this service is eliminated altogether, this
changes the value of the solid waste collections contract for the
contracted haulers – Advanced Disposal and Inland Services, who
entered into an agreement with Augusta to provide collection
services to these properties. For both contractors, this would
directly impact their subcontractors – A1 Sanitation and
Metropolitan Waste, as these companies purchased trucks and are
servicing the yard waste and bulky waste routes each day. With
potentially 8000 fewer collections each month, the amount the
subcontractors would earn would decrease greatly.
Alternatives:1. Approve the inclusion of an exemption option for those
properties that have no dwelling as of January 1 of the current tax
year. 2. Do not approve
Recommendation:Approve the inclusion of an exemption option for those properties
that have no dwelling as of January 1 of the current tax year.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Commission Meeting Agenda
6/3/2014 2:00 PM
Solid Waste Contract
Department:
Caption:Discuss the weekly garbage and yard waste pickup(s) associated
with the Solid Waste Contract. (Requested by Commissioner
Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Item # 40
Commission Meeting Agenda
6/3/2014 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular and Special
Called Commission meetings held May 22, 2014 and May 27,
2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Item # 41
Commission Meeting Agenda
6/3/2014 2:00 PM
Appoint URA Members
Department:
Caption:Appoint Urban Redevelopment Agency (URA) Members.
(Referred from the May 22, 2014 Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
6/3/2014 2:00 PM
Affidavit
Department:
Caption:Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 43