HomeMy WebLinkAbout2014-04-15-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
4/15/2014
2:00 PM
INVOCATION:
Rev. Jim McCullough, Pastor, Woodlawn United Methodist Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Ms. Amanda Bryant, Georgia Regents University Summerville Campus
regarding safety issues at the intersection of Arsenal Blvd. & McDowell
Street.
Attachments
B. Mr. Craig Taylor, Communites for Veterans. RE: VA Housing-Charlie
Norwood Campus
Attachments
CONSENT AGENDA
(Items 1-6)
PLANNING
1. Assignment of Memorial Road name of Lorena Gandy Way.
Attachments
2. ZA-R-231 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance by adding a new section, Section 25-
F, Professional Office Park District Classification, and for other
purposes.
Attachments
3. ZA-R-232 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance by amending Section 28-A-
5 (Telecommunication Tower - District Regulations) to require stealth
towers in all Residential and Professional zones.
Attachments
PETITIONS AND COMMUNICATIONS
4. Motion to approve the minutes of the regular and Special Called
meetings held April 1, 2014.
Attachments
APPOINTMENT(S)
5. Motion to approve the appointment of Ms. Betty Reece to the Transit
Citizens Advisory Board representing District 4.
Attachments
6. Motion to approve the appointment of Terrance R. Howard to the
Historic Preservation Commission (HPC) due to the resignation of Mike
Russell representing District 8.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
4/15/2014
AUGUSTA COMMISSION
REGULAR AGENDA
4/15/2014
(Items 7-13)
PUBLIC SERVICES
7. Request the Augusta Commission approve the bid selection and contract
between Augusta Regional Airport and Reeves Construction, Inc. for the
repairs of the Credit Card Lot Project as approved by the Augusta
Aviation Commission at their February 27, 2014 Meeting. (Bid 14-121)
Attachments
Upcoming Meetings
www.augustaga.gov
8. Request the Augusta Commission approve the Airport Customer Facility
Charge (CFC) Amendment to Ordinance 7449 as approved by the
Augusta Aviation Commission at their March 27, 2014 meeting
Attachments
9. Request the approval of the bid and contract between the Augusta
Regional Airport and Intercontinental Services (ICS) Inc. for Custodial
Services as approved by the Augusta Aviation Commission at their
March 27, 2014 Meeting. (RFP 14-110)
Attachments
ADMINISTRATIVE SERVICES
10. An update from the Interim Administrator regarding identifying a
funding source to fund Disparity Study, related IT programs and
approve same being done. (Requested by Commissioner Marion
Williams)
Attachments
PUBLIC SAFETY
11. Approve Technology Assessment of Recreation Community Centers.
Attachments
ADMINISTRATOR
12. Approve the projects to be funded by SPLOST VII as recommended by
the Engineering Department.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
13. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
4/15/2014 2:00 PM
Invocation
Department:
Caption:Rev. Jim McCullough, Pastor, Woodlawn United Methodist
Church
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
4/15/2014 2:00 PM
Amanda Bryant
Department:
Caption:Ms. Amanda Bryant, Georgia Regents University Summerville
Campus regarding safety issues at the intersection of Arsenal
Blvd. & McDowell Street.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Commission Meeting Agenda
4/15/2014 2:00 PM
Craig Taylor VA Housing Project
Department:
Caption:Mr. Craig Taylor, Communites for Veterans. RE: VA Housing-
Charlie Norwood Campus
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 3
Item # 3
Attachment number 1 \nPage 2 of 3
Item # 3
Attachment number 1 \nPage 3 of 3
Item # 3
Commission Meeting Agenda
4/15/2014 2:00 PM
Assignment of Memorial Road name of Lorena Gandy Way
Department:Planning and Development
Caption:Assignment of Memorial Road name of Lorena Gandy Way.
Background:The Augusta Chapter of the Paine College Alumni Association
wishes to honor the commitment Lorena Young Gandy held to the
community in which she resided and neighboring Paine College as
a distinguished alumna by renaming all of McAnally Street to
Lorena Gandy Way.
Analysis:Historical significance, road continuity and agreement by
adjoining landowners.
Financial Impact:Cost for road signage
Alternatives:Approve or deny and reject road name assignment request.
Recommendation:Approve the memorial designation of Lorena Gandy Way for all
of McAnally Street
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 4
Information Technology Department
Tameka Allen • Director
Gary Hewett • Deputy Director
Michael Blanchard • Deputy Director Date: April 15th, 2014 To: Engineering Services Committee For Action By: The Augusta Commission From: Michele Pearman GIS Manager Re: Assignment of Memorial Road Name to McAnally/McNally Street Mr. Marques Perry, GIS Addressing Coordinator, talked with the petitioner, Ms. Annie Rogers, and discussed with her the criteria for having a road renamed for memorial purposes. Finding that the road renaming generally fell under the guidelines for the Augusta Richmond County Street Renaming Policy, a petition was prepared by staff and given to the petitioner so that they could obtain the required 66% (two-thirds) signatures needed to designate the road with the memorial name. The petition having been returned to this office, the renaming request was reviewed using the criteria of the Augusta Richmond County Street Renaming Policy. Staff findings are as follows: The existing road appears to have significance in Augusta, Georgia. McAnally Street (aka McNally St) originated from the name of a resident, Rev. Henry J McNally, whom presided over the Church of the Most Holy Trinity, formerly the Saint Patrick’s Church on Telfair St during the late 1800s. A developer of this area was a member of this church and named the street in honor of his priest. The road name change does appear to pass the test of continuity. It is proposed that the entire length of McAnally Street be assigned a memorial road name of Lorena Gandy Way and therefore, the third criteria should be considered; The road name change is acceptable to the minimum requirement of 66% of the adjoining property owners (66%, or 2 of 3 adjoining property owners, have approved the memorial name assignment) along McAnally Street. It is therefore, staff’s recommendation that the Engineering Services Committee recommend to the Augusta Commission that the road name be assigned a memorial road name, preserving McAnally St as the official name, in accordance with the Augusta Richmond County Street Renaming Policy. cc: William Fennoy, Commission Member, District 1 Marion Williams, Commission Member, District 9
Augusta Richmond County Government Information Technology Department • GIS Division
525 Telfair St 3rd Floor – Physical 530 Greene Street A-101 – Mailing
Augusta, GA 30901 Augusta, GA 30901
OFFICE: (706) 821-2843 FAX: (706) 826-4753 EMAIL: gisaddressing@augustaga.gov
WWW.AUGUSTAGA.GOV
Attachment number 1 \nPage 1 of 13
Item # 4
Paine College National Alumni Association
2/12/2014
≠%″化 」′/′7Mr. Marques F. Perry
GIS Add ressing Coordinator
530 Greene Street A-101
Augusta, GA 30901.
RE: McAnally Street Memorial Road Name
Dear Mr. Perry,
Please find enclosed information needed for the designating of McAnally Street
with the memorial road name of Lorena Gandy Way. ! received one response
from the addresses that you sent me for contact. That response came from
Agatha Blackstock Murphy. You will notice two of page 2 because the signature
of Agatha Blackstock Murphy is on the page sent to her which she returned.
Fifteen signatures were needed and I have secured 1.5.
Please review the information and a response will be greatly appreciated. Thank
you for your attention to this request.
Sincerely,
I*.**,W:ef**-
Annie W. Rogers
President - Augusta Chapter Paine College Alumni
P$IN
Remembering Yesterday, Performing Today, and Impecting Tomorrow
Attachment number 1 \nPage 2 of 13
Item # 4
REQUEST FOR ROAD NAMING
Information Technolory - GIS Division
Petition No: 2013-003 ! r"g" 1 or 3
APPLiCANT:NFORMAT:ON
Applicant:Annie W Rooers Primary Phone:
Mailing Address:1930 Dri師 ood Drive
Augustal GA 30909
Date:10ノ 28ノ 13
Secondary Phone:ワ ′ら´′」ノー
`579Faκ″
Emafl: fl E ″´
REQUESTINFORMAT10N
Type of Request: E]Un‐named Road Nanling □Road Name Change □Designation ofa Memorial Road Name
Current Road Name: McAnallv Street Road Ownership:□Public Dedicated□Private
□GDOT
Proposed Road Name , ,l lor*.-- &r-,* th"rX, (Preferred)
Alternates: A)B〕
Total Number of Affected Pro
Location of Road:
perties: 23 Total Number of Road Name Signs: 4
Point of Beginning:Beman Street
Point of Ending:At TPN:045‐2…349‐00‐0REASON FOR PROPOSED REQUEST
Please explain in detalithe reason for requesting the proposed new road name or designation or rnemorialroad name Referto Augusta,(3A City Code found in
Section 8-5-17 for details ofthe criteria for naming roads. Additional pages can be attached as necessary.
attached memorandum sent to Augusta Mayor
OFF:C:AL USE ONLY
Will Road Require Readdressing:E Yes @o O*ners/Tenants Verified:Pes n No
Additional Comments (
がィ耐ルι ηarri″箕Sい レ
Augusta IT-GIS Official:
Rr ng
Request Is:
pproved E Denied
Approval From: tr9-1-1
Augusta lnformation Technology
Geographicallnformation Systems〔GIS〕E)ivision
525 Telfair St 3rd Floor―Physica1 530 Greene Street A-101-Mailing
Augusta, GA 30901 Augusta, GA 30901
OFFICE:〔706)821-2843 FAX:(706)826‐4753 EMAIL:
Attachment number 1 \nPage 3 of 13
Item # 4
駆 QUEST FOR ROAD NAMING
Information Technology - GIS Division
Petition No:@93- ! r"gu 2 ot 3
We, the undersigned property owner(s)/tenants hereby petition the Augusta Commission to change the name of the road
currently known as McAnallv St , which presently commences at
-
Beman Street and
terminaies"tTPl.l'ots2-3go{o{,beinginAugusta,GeorgiaberenamedrcW'^"a
that said road name change be approved.
VVeよ
::erttitill:|」:IllitllPnTl#:FSa;」(lIIII」llililli∫21°
perty owners listed below before the request can be
To< Patcel Owner/Tenant Name Owner/Tenant Signature 姉 er Tenant
Enter As:xxx X XXX XX X
045…2-211-01‐0C Kenh BrOwn
l144 Druid Park Ave こ湯玖んた dorr"" EDisagree flAgree EDisagree
045-2-021-00-0 Charles L Crawford
1 144 Beman St
ヽ EAgree nDisagree nAgree EDisagrec
045‐2-212…00-0 Druid Park Enterprises
1726 McAna!!y St flAgree EDisagree EAgree EDisagree
045…2‐213-00‐0Druid Park Enterprises
1139 Emmett St
trAgree flDisagree lAgree DDisagree
045-2-062-00‐0Henry T Harris
1143 Druid Park Ave ″石一
oズ r∝□】m『∝EAgree EDisagree
045-2-063-00-0 Henry T Harrls
1735 McAna!ly St 隊 万 ―
´らm判 曖nAgree EDisagree
045-2-064‐00-0 Henry tt Harns
1737 McAnally St Zttk 0□眺a『∝EAgree EDisagree
045-2-065-00‐0Henry tt Harrls
1739 McAna∥y St 万舜ズタ形を“,{orru" nDisagree nAgree !Disagree
045-2‐067‐00-0 Al;亀 鴇獣嵩l冒 ♭ぜ鐵Iヽ 日κ:ree□Disagree EAgree EDisagree
045-2-328‐00-0 MCG Real Estate Corp
1717 Laney Walker Blvd
ヽ EAgree EDisagree lAgree EDisagree
045-2‐330‐00-0 MCG Real Estate Corp
1709 Lanev VValker[31vd lAgree EDisagree f)Agree EDisagree
045-2-352¨00‐0MCG Real Estate Corp
l138 Emmett St nAgree EDisagree EAgree EDisagree
045-2-380‐00-0 MCG Real Estate Corp
1545 Laney Walker Blvd EAgree EDisagree EAgree !Disagree
045-2-349‐00-0 Agatha Blackstock MurPhY
1553 Laney Walker Blvd EAgree IDisagree EAgree EDisagree
045-2-349¨01-0 Agatha Blackstock Murphy
1551 Laney VValker Blvd ノ ′′
lAgree EDisagree EAgree EDisagree
045-2‐321‐00¨0Paine College
1750 McAnally St ち ′dor."" EDisagree EAgree EDisagree
045…2-322-00‐0Paine Co∥ege
1748 McAnally St ん 形 聯准ree□Dお agree EAgree EDisagree
045…2-323-00‐0Paine Co∥ege
1746 McAnally St 〃 鰈 妬ee□】mg∝EAgree EDisagree
045‐2-324‐00-0 Paine Co∥ege
1744 McAna∥y st 趙 lM κ ree□Disagree lAgree EDisagree
045-2-325-00-0 Paine Co∥ege
1744 McAnally St ん 必 ree□Dお agree EAgree EDisagree
045…2-327-00-0 Paine Co∥ege
1209 Druid Park Ave 珍 ポ Zee□Disagree lAgree EDisagree
Augusta lnformation Technology
Geographicallnformation Systems〔GIS〕Division
525 Telfair St 3rd Floor―Physica1 530 Greene Street A-101-Maning
Augusta, GA 30901 Augusta,GA 30901
OFFICE:(706)82t-2843 FAX:(706J826-4753 EMAIL:gisaddressing@au
Attachment number 1 \nPage 4 of 13
Item # 4
REQUEST FOR RO劇 D NAMING
Peddonl{o:20!3$3- I P"c" 2 ot 3
We, the undersigned property owner(s)ltenants hereby petition the AugusE Commission to change the name of the road
currendyloown as McAnally St , whlch presently commences at Beman Sheet and
terminates at TPN: 045-2-380-00-0 . being in Augusta, Georgia be renamed to
that said road name change be approved.
and
IAre understand that this petition requires a minimum of 66% of the property or mers listed below before the request can be
considere4 requested this
-
day of 20_
Tax Pacd Omer/Tmant N―eOwner/Tenant S理 鸞atuに OneF Tenmt
EmrAs:〕ⅢⅢ糠‐は
045‐2‐211-01-0 C ttith B―
1144 Drud Patt Ave trAgr€e trIIsagree □Ap腱 口〕餡
『“
045-2-021-00o0 Charles L Cttrd
l144 8eman St trAgree DDlsagree trAglee EDlsagee
045‐2‐212‐00o0 md Park Enterp鵡
1726 Mna:ly St DAgr€e trDtsagree OASr€e DDisagree
045‐2‐213-00-0 Dttid PaR Ente椰 縣騒逍
1139 Emmett St trAgree trDisagree trAgree BDisagree
045‐2‐062-00‐0Henry T Hanお
1143 Dmid Park Ave 海 石←.rgree□眺agree trAgree EDlsagree
04"-063‐0040 Henry T Harお
1735 McAnally St 八 万 ―
り顔 gree□Disaree □A卿 腱 口Din『∝
045-2‐ 064‐00-0 HenryT Hanis
1737 McAnally St に ブト OBDi警 trAgee trDisagree
045-2‐065‐00卜0 Henry T Han蔭
1730 McAnatty St ′ タルし鍼/Agree□馴m畔 [lAgree trDisagree
045-2-067‐00‐0Annie Lowe HartFeld749McAndvttk鍮 JL懸 《峰 e□Disagree □崚 口'颯 p"
045-2-328-00-0 MOG Real Estate CoFp
1717 LaneyヽMalker Bnd Zし ハ｀雌 □Disar ロヘ興隧 口Disare
路 2-330‐00-0 MCG Real Estate Corp
1709 Lanev Wa:ker BIvd 餓/1~ズ d*" trDtsagree trAgree trDisagree
04)2-352-00‐0MCC Rea:Estate Corp
l138 Emmett St 壼ニフγ 繰 口_trAgree BDisagree
04●2-380-00-0 MCG RealEnte Corp
1545 Laney walker BIvd 鯰 、ア ヮκ多"口 Dsare trAgree trDisagree
045■2-349‐00‐0Agaha Bladctock Murphy
J553 Laney Walker Blvd
L/～
□均國腱 □Disar □A""□Disap∝
045‐2‐349‐01Ю Agatha BladcstodK Murphy
1551 Laney waiker Blvd ′trAgree trDlsagree BAgree trDlsagree
045‐2‐321-00卜0 Paine College
1750 McAnally St /1色′_′ジ捌笏ン 赫 □Dlsagt □AttDe□DimFee
045つ ‐322Ю Oo0 Paine Coliege
1748 McAnally St ,形 り物
'lL:脇
雄 e□Dngree trAgree EDisagree
045‐2‐323-00‐0Pahe Coltte
1746 McAnally st Z彩 携ノ冴鶴″み 口筵甚e□Disagree □崚 e□Disagree
045-2(24Ю O‐0Paine Coilege
1744 McAnaliy st 口κ畠眸口眺aP∝BAgee trDisagree
04512‐325oO●0Paine College
1744 McAnally St 雄 □Disagree DAgree trDisagree
045‐2‐327‐00‐0Paine Colttge
1209 Druid Park Ave 勇劣揚″協み 感 口
…
trAgree EDtsgree
Ccogrephlcal Inturmadon gystems (GI$ Dtvtsion
525 Telhir St 3t Floor - Physical 530 Greene Street A-101 - MarlingAugusa. GA30901 Augusta, cA 3tD01
Aqustr Informatlon Tectrnologr
Au_.CA30901 Auぃ れ GA 309010FHCE:(706D32■‐2843 FAX:c706D82“753 EttUuL…
Information Technology - GIS Dtvlsion
瘍 レノレ易〃
Attachment number 1 \nPage 5 of 13
Item # 4
REQUEST FOR RO劇 D NAMING
Information Technologr - GIS Division
Petition No:19!!394 | rage 2 ot 3
We, the undersigaed property ownerfs)/tenants hereby petition the Augusta Commission to change the name of the road
currently krrown as McAnallv St . which presently commences at
terminaies at TPN: 045-2-38040{ . being in Augusta, Georgia be renamed trs lotaa (7a.1t,and
that said road name change be approved.
鵬鯉i器 朧織tぜ 里 畔 り般yp呻 °mett httd bdtt bebrether"uett mn be
Tax Patcel Owner/Tenant Name Ourner/Tenant Signatute ―er Tenant
E0terAs: E-r-a-u-r
045-2-211-01-0
C Keim Brown
l144 Druid Park Ave 0furee DDisagree EAgree DDisagree
045‐2-021-00-0 Charles L C―brd
l144 8eman St EAgree EDisagree DAgree ilDisagree
045-2‐212-00-0 Druid Park Enterprises
1726 McAnally St tlfuree DDisagree EAgree [lDisagree
045-2‐213-00-0 Dmid Park Enterp崚
1139 Emmett St Dfuree DDisagree 0Agree DDisagree
045-2‐062‐00-0 Henry T Ha議
1143 Druid Park Ave 海 石―
絲 □Dsagree trAgree EDisagree
045-2-063-00-0 Henry T Hain
1735 McAnallY St χ″4万 臓 り4,□DSagree trAgree ODisagree
045-2-064‐00-0 Henry T Ha詭
1737 McAnally St ―ブル Sgr;r-tr,Disagrfr-trAgree EDisagree
045-2-065‐00-0 Henry T Ha“
1739 McAnaily St ″ 夕澪ゎ…{o*. trDisagree DAgree DDisagree
045-2-067-00-0 句;冨 糖肥 %で 飾J逸 ぶこ職権る理 W{grn trDisagree tlAgree [3Disagree
045‐2-328-00-0 MCG Rea:Estate Corp
1717 Laney賄 :ker Blvd
＼OAgree [Disagree DAgree DDisagree
045‐2‐330-00-0 MCG Reai Estate Corp
1709 Laney walker B:vd [Agree IDisagree DAgree DDisagree
045-2-352-00-0 MCG Reai Estate Corp
l138 Emmett St DAgree trDisagree uAgree [Disagree
045-2-380-00-0 MCG Real Estate Corp
1545 Laney vVa:ker Bivd □Agree□Disagree trAgree DDisagree
045-2-349-00-0 Agatha Blad<stock Murphy
1553 Laney Wirlker Blvd ノ 1 口蜘甲孵 口Disagree DAgree EDisagree
045‐2‐349-01-0 Agatha BladcstodK Murphy
1551 Laney wa:ker Blvd ―ふ □nsagree EAgree ElDisagree
045-2-321-00‐0Paine College
1750 McAna:ly St .ん ′f蒻 doo"" oDisagree EAgree EDisagree
045-2-322-00-0 Paine College
1748 McAnal,St 協 蒻 d*. EDisagree EAgree EDisagree
045-2-323-00-0 Paine College
1746 McAna:Iv St 口4纂 o□Disar EAgree EDisagree
045-2-324-00-0 Paine College
1744 McAnally St 口筵長●□Dお agree DAgree EDisagree
045-2‐325-00-0 Paine Co:曝1744鳳 nai:y St 協 雄 □Disagree EAgree EDisagree
045-2-327-00-0 Paine College
1209 Dnlid Park Ave 感 □】sar DAgree EDisagree
Au―lnfOmatlon TechnolowGeo「phlCallnfomadonmms〔G瓢 りDluslon
525 Telね ir St 3“Floo「―Physica1 530 Creene StreetA‐101-MailingAugun,cA 30901 AⅦ
『
鳩出L GA 30901
OFFICE:〔706〕821‐2843 FAX:〔706〕826‐4753 EMAIL・
多/′t〃´ん
Attachment number 1 \nPage 6 of 13
Item # 4
uQUEST FOR ROAD NAMING
Information Technology - GIS Division
Petitlon No:-@3- I n"g" 3 of 3
Tax Patcel Ownet/Tenant Name Ownet/Tenant Siqnature Ovmer Tenant
Enter As:xxx X‐XXX XX―X045-2-068-00-0 RCBOE Tubman
1751 McAnally St ラ;::・ ￢し′“サ:::::″11,″ (:'多 (`::``|:::`二i`f
由西glee□Disagree lAgree !Disagree
045…2-066‐00-0 Joyce Susan
1745 McAnally St 名 ree []Disagree EAgree EDisagree
EAgree EDisagree EAgree EDisagree
EAgree [lDisagree EAgree EDisagree
EAgree EDisagree EAgree EDisagree
trAgree EDisagree EAgree EDisagree
EAgree EDisagree [Agree fJDisagree
nAgree EDisagree nAgree DDisagree
EAgree EDisagree EAgree EDisagree
EAgree EDisagree EAgree flDisagree
EAgree flDisagree flAgree flDisagree
EAgree EDisagree lAgree EDisagree
EAgree EDisagree EAgree flDisagree
EAgree EDisagree EAgree EDisagree
EAgree flDisagree flAgree flDisagree
EAgree EDisagree EAgree EDisagree
trAgree EDisagree EAgree flDisagree
EAgree EDisagree nAgree EDisagree
EAgree EDisagree lAgree EDisagree
EAgree EDisagree EAgree DDisagree
trAgree EDisagree trAgree EDisagree
EAgree !Disagree nAgree EDisagree
EAgree EDisagree lAgree EDisagree
trAgree EDisagree EAgree EDisagree
EAgree flDisagree EAgree EDisagree
EAgree EDisagree DAgree EDisagree
trAgree flDisagree flAgree EDisagree
Augusta lnformation Technology
Geographical lnformation Systems〔GIS〕Division
525 Telfair St 3rd Floor―Physica1 530 Greene Street A‐101-Mailing
Augusta, GA 30901 Augusta, GA 30901
oFFICE:t706.)B2l.2843FAx:(706)826-4753EMAIL:gi@
Attachment number 1 \nPage 7 of 13
Item # 4
Georga Health Sciences University
1120 15tl'Street
Alurrrni Center (FI)
Augusta, Georga 30912
foundation
Phone: (706) 721.-1001
Toll Free: (800) 869-1113
Fax (706) 12'l-6723
wrvw.gahsf.org
March 12,2ot4
Annie W. Rogers
Paine College National Alumni Association
Augusta Chapter
rg3o Driftwood Drive
Augusta, GA Bo9o9
Dear Ms. Rogers,
Georgia Health Sciences Foundation, successor to the MCG Real Estate Foundation, is happy to
support your request to rename McAnally Street in honor of Paine College Alumnus, lorena
Young Gandy.
Enclosed, please find the signed Request for Road Naming form. Please let me know if there is
anything we can do to further assist you.
sincerelY'
P^^,,lvN
Robert R. Zeyfang
COO for Foundations
Georgia Regents University
suppotting GRU T*YIT*
Attachment number 1 \nPage 8 of 13
Item # 4
Paine Co::ettp NttmlAlumni Ass∝ htion
AUGUJA C― HR1930E凛 Jいwり odl)面由じAtt GA30909
October 14,2013
Ю Mり or Deke Copmaver
COlmW COmmissionB Mttylχ 咆 ,Winim Fmmoy,V/ayne Cu」fけ に,Joe Jackson,
Corey Johnson,B∥Lockt ttVin M880ち Donnわ Sm軌 ―y鏑 地 md Marim
Williams
FROMI Dr.ceorge C.Bdey,Paine College Fhident
Paine Col均 野 National Alumni Association‐A口 gusL Chapter
Mn William Fmoy‐Di面ctl Co―issioner
Cc: 研.Goorge C.Brad●
Oommissioller William Fennoy
L CeOFge C_Bmey,職 Austa働 叩 け ,and COmmissioner Willi饉 l Fennoy is
requding the ttna-3 0f MCAnally stect面 chお 中 nttO tt back ofthe Heal Complex on儀
beauti■lPJm College mpus;m honor of■e deeased Paineite LOrena Young Gh●.We tt asking
thatit L reaned Lorna Yolmg ndy Way.Inね 軋 M“暉山嬌S―bOrdm ttt block ofぬe campus
面 inCludes tte Hcal C珈 叩1鴫 thcPaineCollegeneL theAlmmiH側
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Attachment number 1 \nPage 9 of 13
Item # 4
IjO錫 ″b″ィG″のwas bOm in columbus,Ccorgia,on October 30,1927,to the late Chadic Young and
Ethel Watt Young Barksdalc. She cntered into rest Fdday August 2,2013,at her rcsidcncc.
Educated inぬ c public schools of Columbus,Georgla,shc graduated froFn Spencer High Schoolin 1945.
励 entered Paine Collegeand rcceived a Bachclor's Degrecin Elementary Education in 1949,graduating
as Valedictorian. She was an actlvc StudCnt at Painc College,where she was a chccricadcF and Was crowned
“Miss May OuCCn."Whilc attending Painc Collegc,二 ο鰤′mct and marricd Stewart Bryant Gandy J■,in
194・ 8.She was his bcautiful and darling``Pcanut''and ofthcir union two children werc born,StcwartWayl■cand Angcla DawIL She recc市 cd a卜laster of Educadon Degrec from the University ofGeorgia in 1972.
At an carly agc,二 ″費粥´loinCd First Baptist Church in Columbus.Aftcr hcr marttage tO Steura鴫 shc joined
the CoM.Eo faith working untiringly holding variOus PositiOns on state and 19cal lcvels.￢roughout her
lifc shc held subscqucnt memberships at Bethel CoM.E.,Cordele,Goorgia; Holsey Temple CoM.E.,
Macon,Ceorgitt and Trinity CoM.E_and LVilliams Memorial CoM.E.,Augusta,Goorgiao Shc was President
for 17 ycars of thc Augusta‐SParta Women's District Missionary Soё icty.Secretary of the Ccorgia North
Confcrencc,Sccrctary of the Gcncral Missionary Socicty9 Lay Council member9 Chanccl Choir membcr,
Senio「Ministry mcmbet and mcmber ofthe Stcwardcss Board.
As an educatot動 物,taughtin the Bibb County public schooI System pdolto relocatlng to Augus●,ith
her llusbaFld. She w、rkcrl as a Dorlnitory E)ilcctor at Painc(3ollcge whcre she mcntOred scvcral young
womcn.In 1966,■`秘 ,began hctr icnuFC lⅣith thc RIchlnond Coun"Board〔)f Edtlcatiolli、アhcre shc
tallght at C.T Walker Elementary for●″o ycarso She was one ofthe few handPickcd Africall Americans in
1968 choscn to bc Placed at otheF SCh001s:shc was transfcrrcd to Forest Hills Elcmcntary. Shc continued
to teach 3rd gradc at Forcst Hills Elcmentary until her rctiremCntin 1987. Shc was a rcal“school teacher''
tO Fnany young pcoplc who still admire hertoday
Lθ ヵ″%′loved her Alma Mate■Painc Collcgc,and was a ftithiコ i member of the National and Augusta
Alll:1l FI:Associations,She oicn lcma「kcd that``I wollld not bこ antthling rnot for Painc Conege.'' She was
dcvoted to Paine supporting all ettorts for academics,atillctics,and opcrationalimprovemcnts.Hcr home,
which was nし ar thc campus,was a``homc away from homc''for lnany Painc Collcgc studcnts,cspccially
thё baskctball players.
物 held Of6Ces and chaired coFnfrlittees in the Augusta Womenゝ Civic Club,Zeta】G Omega ChapteF
Of Alpha Kappa Alpha Sorority9 1ncorporated(life membeう ,and the Richmond County Rctired Teachers
Association.She participatcd in conferences,busincss mcetings,servicc proicctS,and s∝ial events.This
March,shc enioyed thC 2013 Alpha Kappa Alpha South Atlantic Regional Conferencc in Charicston,South
Caroli■a.C)Idttr alld=uic were Lcfも こi,五Bd slle bclicTcd thatifyoll haTc rllles pu should fbllow ihem.
Lθ 鰐″was known as Mama,Grandma,or Mrs.“G"to rnany bccausc of hcr lo宙 ng sp静 it.Hcrs。|||レ 1。wJOhn VICtOr and daughter―in‐law Jcnnifer lovod her as a mothcrp and she lovcd thcFn aS hCr childrcnlshc
was an avid sports fa=and it was a kllown fact not to interfcrc lvith hcr whcn shc was watching hcr favoFitC
SPOrt・ baskcthall.
ル″was preccded in dcath by her husband,Stcwart Bryant(hndy JL ThOSC Who will che五 sh her
シ鷲i聴 畿i l踏樫ぶ :I拠垂謡二重瑾
Richard Candyi cight great grandchildreh;and a host ofcousins,nieces,nephews and devoted fricnds.
`爾 ′″′″ジθz″ヵ銭θ″″,磁 ″お″θ4′″捌麟rあ 滅ルニθグ物″″ゲれん′″あittSt等 ,″ノ′οん
“
″′η
ご″ノ″oこ ■hル ″2雅 υ銹均働〃"―〃翻二∂
Attachment number 1 \nPage 10 of 13
Item # 4
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Produced By:City of AugustaInformation Technolgy Department - GIS Division525 Telfair Street, 3rd FloorAugusta, GA 3090110/31/2013 perry
Augusta Map
0 100 20050Feet
Augusta, GA Disclaimer
The data represented on this map has been compiled by the best methodsavailable. Accuracy is contingent upon the source information as compiledby various agencies and departments both internal and external to theconsolidated government of Augusta, GA. Augusta, GA and the companiescontracted to develop these data assume no legal responsibilities for theinformation or accuracy contained on this map. It is strictly forbidden tosell or reproduce these maps or data for any reason without the writtenconsent of the Augusta-Richmond County Commission.
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Attachment number 1 \nPage 11 of 13
Item # 4
1
Marques Perry
From:Erick Montgomery <erick@historicaugusta.org>
Sent:Tuesday, March 18, 2014 4:28 PM
To:Marques Perry
Subject:Re: McAnally Street Historical Significance
Marques,
I have an update and correction for McNally Street (AKA McAnally Street). The origin of the name was not
actually for Thomas McNally as I stated before, but actually for the Rev. Henry J. McNally, who was the pastor
of Saint Patrick's Church on Telfair Street. He served the parish between 1879 and 1882, left to take charge of a
college in Macon, and then came back to Augusta as priest between 1884 and 1888, or possibly a bit
longer. Therefore he was the priest in charge at Saint Patrick's in 1887 when Eugene J. O'Connor platted his
subdivision. O'Connor was a parishioner at Saint Patrick's, and named the street in honor of his priest.
Saint Patrick's is now known as the Church of the Most Holy Trinity (Catholic).
Let me know if you need additional information.
Erick Montgomery
Executive Director
Historic Augusta, Inc.
P. O. Box 37
Augusta, GA 30903
(706) 724-0436 - voice
(706) 724-3083 - fax
Erick@historicaugusta.org
On Fri, Mar 7, 2014 at 5:14 PM, Marques Perry <Perry@augustaga.gov> wrote:
Good Afternoon Erick,
We currently have a request to designate McAnally Street with a memorial road name of Lorena Gandy Way
that commences at Beman St and terminates at its dead-end beyond Emmett St. Please see the attached map for
references. Even though this is only for memorial purposes, we still would like to know if there is any historical
significance to the name as is. If you would please respond to the following:
1) Does the name commemorate noteworthy persons associated with Augusta-Richmond County?
2) Does the name commemorate local history, places, events or culture?
3) Does the name relate to a structure or identity in the surrounding community?
Attachment number 1 \nPage 12 of 13
Item # 4
RESOLUTION
WHEREAS: Annie Rogers initiated a request for a Road Name Change for McAnally
Street, that begins at Beman St and terminates just east of Emmett Street;
WHEREAS: The existing road name of McAnally Street does appear to have
significance in the area and will remain as the official road name;
WHEREAS: It is proposed that this entire portion of McAnally Street, between Beman
Street to its termination just east of Emmett Street, be assigned the memorial road name of
Lorena Gandy Way;
WHEREAS: The road name change is acceptable to the minimum requirement of 66%
of the adjoining property owners (66%, or 2 of 3 adjoining property owners, have approved the
name designation) along McAnally Street;
WHEREAS, this road name change request is being made to honor the commitment
Lorena Young Gandy, alumna of Paine College, held to the college and the surrounding
community.
NOW THEREFORE, BE IT RESOLVED BY THE AUGUSTA COMMISSION:
THEREFORE: Let it be known that Augusta, Georgia does hereby adopt the
memorial road name assignment of McAnally Street, from Beman Street to just east of Emmett
Street, with Lorena Gandy Way. Traffic Engineering should be notified of the memorial road
designation and road signs should be erected accordingly and before July 1, 2014.
______________________________ ______________________________
Nancy Morawski, Clerk of Commission Deke Copenhaver, Mayor
CERTIFICATE
The undersigned qualified and acting Clerk of the Augusta Commission certifies that the
foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the
Augusta Commission held on ________________________.
______________________________
Nancy Morawski, Clerk of Commission
______________________________
Date
Attachment number 1 \nPage 13 of 13
Item # 4
Commission Meeting Agenda
4/15/2014 2:00 PM
ZA-R-231
Department:Planning Commission
Caption: ZA-R-231 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance by adding a new section,
Section 25-F, Professional Office Park District Classification, and
for other purposes.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 5
1
PROFESSIOAL OFFICE PARK DISTRICT CLASSIFICATIO
SECTIO 25-F
POPD (PROFESSIOAL OFFICE PARK DISTRICT) ZOE
25-F-1 Statement of Intent: The intent of this section is to provide for development of
professional office buildings and parks, and certain service and retail uses which are compatible
with, and supportive of, professional office buildings and parks.
25-F-2 Permitted Uses: The following land uses are permitted in a POPD (Professional Office
Park District) Zone, subject to staff approval of the plan:
a) Accounting, auditing and bookkeeping services.
b) Advertising.
c) Adult day-care.
d) Child day-care services, including outdoor play areas
e) Computer programming, data processing and other computer related services (other than
sales, leasing or rental activities, or repairs).
f) Consulting services, unclassified.
g) Consumer credit reporting agencies, collection agencies, etc.
h) Dental laboratories.
i) Depository institutions.
j) Engineering, architectural and surveying services.
k) Health services, offices and clinics.
l) Holding and other investment offices.
m) Insurance agents, brokers and services.
n) Legal services.
o) Libraries.
p) Mailing, reproduction, commercial art and photography and
q) Stenographic services.
r) Management and public relations services.
s) Non-depository credit institutions.
t) Office buildings of all types.
u) Open Space, Park and recreation facilities, public or private (noncommercial).
v) Passenger transportation arrangement (travel agent).
w) Personnel supply services.
x) Radio and TV broadcasting stations.
y) Real estate services.
z) Religious organizations.
aa) Security and commodity brokers, dealers, exchanges and services.
bb) Tax return preparation services.
cc) Telephone, telegraph and other message communication services.
Attachment number 1 \nPage 1 of 7
Item # 5
2
dd) Accessory uses, subject to the limitations in Section 25-F-2 and Section 25-F-4
ee) Temporary sales and events subject to the provisions of Section (Section of City Code
regulating such an event)
ff) Special uses listed in the Use Matrix may be permitted, and are subject to the issuance of
a special use permit pursuant to the provisions of the applicable section of the city code.
25-F-3 Size of Tract: The minimum size of any tract to be zoned and developed in a
Professional Office Building District shall be twenty-five (25) acres and the tract shall have
permanent paved access to a paved public road or a road to be paved and dedicated to the public.
25-F-4 Area Limitations:
a) Office Uses: A maximum of seventy-five (75%) percent of the total area of the proposed
development may be devoted to office uses.
b) Accessory Uses: A maximum of five percent (5%) of the remaining area of the tract may
be devoted to the permitted accessory uses listed in Section 25-F-2. It shall exclude
portions of the tract devoted to usable open space and recreational uses.
c) Open Space, Park and Recreation Facilities, Public or Private (noncommercial): A
minimum of twenty-five percent (25%) of the area of the tract shall be devoted to
noncommercial open space, and recreation facilities. The area reserved for recreational
and/or open space uses shall be held in common for the enjoyment of the occupants of
the office development and accessory uses.
25-F-5 Area:
a) The minimum size of any tract to be zoned and developed in a Professional Office Park
District shall be twenty-five (25) acres.
25-F-6 Height:
a) The maximum height of a building shall not exceed twelve (12) stories or one hundred
forty-four (144) feet from the finished grade.
,
25-F-7 Setbacks - Buildings:
a) Front Setback: There shall be a front yard setback in a POPD zone of not less than one
hundred (100) feet from any structure to an adjoining street right-of-way.
b) Side and Rear Setbacks: There shall be a side and rear yard setbacks in a POPD zone of
not less than twenty (20) feet from any structure to an adjoining property line zoned or
Attachment number 1 \nPage 2 of 7
Item # 5
3
used for agricultural or residential use. Structures over twenty (20) feet in height shall be
set back an additional one (1) foot for every two (2) feet in height over twenty (20) feet.
There shall be a side and rear yard setbacks in a POPD zone of not less than ten (10) feet
from any structure to an adjoining property zoned or used for office, commercial or
industrial uses.
25-F-8 Setbacks - Parking:
a) There shall be a setback in a POPD zone of not less than forty (40) feet from any parking
space to an adjoining street right-of-way.
b) There shall be a setback in a POPD zone of not less than fifty (50) feet from any parking
space to an adjoining property zoned or used for agricultural or residential use.
c) Where a POPD zone adjoins property zoned or used for office, commercial or industrial
use, the setback for any parking space shall be the same as required by the zoning of the
25-F-9 Development and Performance Standards:
a) Building Orientation: All buildings shall be oriented toward street frontage unless an
exception is granted to improve the site design or to facilitate the use of solar power.
b) Parking: Off-street parking and loading shall be provided in accordance with the
requirements set forth in Section 4 of this Ordinance.
c) Streets: Internal streets intended to be dedicated to Augusta, Georgia, as well as any
internal private streets shall conform to the requirements of the Street and Road Design
Technical Manual.
d) Signage: Signage shall be provided in accordance with the requirements set forth in
Section 28-B of this ordinance.
e) Landscaping and Buffers: Natural landscaping and buffers shall be provided in
accordance with the requirements of the Augusta Tree Ordinance and Tree Ordinance
Illustrated Guide (Chapter 8-4-1 thru 8-4-17 of the Augusta, Georgia Code).
f) Outdoor Displays and Equipment: No merchandise shall be stored or displayed outside
buildings, and no equipment or vehicles, except for passenger vehicles, shall be stored
outside buildings.
Attachment number 1 \nPage 3 of 7
Item # 5
4
g) oise: Noise levels should not exceed those specified in Chapter 3-6-1 thru 3-6-4 of the
Augusta, Georgia Code.
h) Merchandise Sales: Sale of merchandise from a vehicle or temporary structure is
prohibited, except as provided for by a temporary sales and events permit.
25-F-10 Traffic Impact Analysis: An application for approval of a project in a POPD
(Professional Office Park District) Zone shall include a traffic impact analysis to determine
whether the roadway network in the area of the proposed development will be able to handle the
existing through traffic, plus the additional traffic that the development will generate.
a) General Requirements of Traffic Impact Analysis
1. The analysis shall be prepared by a Professional Engineer registered with the
State of Georgia with expertise in traffic engineering.
2. Prior to completing the Traffic Impact Analysis, the applicant and the
Professional Engineer shall hold a scoping meeting with the Planning and
Development Director and the City Traffic Engineer to determine the following
parameters for the analysis: Trip generation assumptions; Growth Rate for future
year traffic estimation; Trip distribution; Pass-by traffic and/or internal capture;
Non-traditional peak hour studies, if required; Whether or not truck or heavy
vehicle distributions need to be considered separately; Any other approved
development applications within the study area; Funded capital improvement
projects that will increase the capacity of the roadways in question; Site
construction phasing; and If a signal warrant analysis for high volume un-
signalized intersections is needed.
3. The City will prepare a Memorandum of Understanding (MOU) that outlines the
agreements made during the scoping meeting. The applicant shall return the
signed MOU to the Planning and Development Director. The Professional
Engineer cannot begin work on the analysis until both the City and the applicant
have signed the MOU.
b) Traffic Analysis Study Area Boundary
1. The analysis study area shall at a minimum include any roadways and
intersections within one-half mile of the development application proposal.
2. The study area may be modified if the Planning and Development Director:
Attachment number 1 \nPage 4 of 7
Item # 5
5
· Determines a larger study area or additional roadways or intersections for
analysis are required due to the size or characteristics of the development
application proposal; or
· Waives the need to study roadways or intersections that are determined
not to be significantly affected by the development application proposal,
as long as all key intersections within the study area are studied.
c) Traffic Analysis Period: The analysis shall examine future traffic conditions one year
after the development application proposal is scheduled to be completed (build +1).
d) Traffic Analysis Software: The study shall be performed using the operational analysis
of the latest Highway Capacity Manual and traffic analysis software approved by the city
of Augusta. Other software packages, such as Synchro, are preferred for coordinated
signal systems, and may be required for supplemental analysis.
25-F-11 Application Procedures:
a) An application for rezoning of property to POPD (Professional Office Park District) shall
be accompanied by a preliminary development plan for the subject property.
b) The preliminary development plan shall include, at a minimum:
1. A boundary and topographic plat of the land showing all rights-of-way and
easements affecting the property.
2. A plat showing the proposed location of buildings, including the number of
stories and square footage contained in each, the location of areas reserved for
open space, park and recreation facilities and the location of all curb cuts, driving
lanes, parking areas and pedestrian ways.
3. A statement of proposed uses on a building by building basis.
4. Elevation drawing of a typical building
5. The traffic impact analysis as required by Section 25-F-10 of this ordinance.
6. A general landscaping plan for the entire site.
7. A signage plan for the entire site.
8. If applicable, a project phasing plan as required by Section 25-F-12 of this
ordinance.
c) Assuming the rezoning is approved by the Augusta Commission, the applicant will then
follow the procedures and requirements of the Augusta Site Plan Regulations in obtaining
final approval of the site plan for the property.
d) The approved final plat and approved site plan are binding and shall be a restriction on
development which runs with the land. Any unauthorized deviation therefrom shall be
punishable and enforceable as a violation of this section.
Attachment number 1 \nPage 5 of 7
Item # 5
6
25-F-12 Project Phasing: In the event that a project will be completed in phases, the following
shall apply:
a) The applicant shall submit a phasing plan as part of the application.
b) Each phase shall be designed to “stand alone” so that if subsequent phases are not
constructed, the completed portion of the project constitutes a coherent development
logically interconnected with surrounding areas.
c) Certain project elements, such as open space and recreational amenities, must be
provided for each phase of development in rough proportion to the size of the particular
phase within the whole project. In certain circumstances, this may also require that
infrastructure improvements shown within a later phase of the project be constructed
within an earlier phase, or appropriate securities provided to ensure that construction
occurs even if the later phase never takes place.
25-F-13 Time Limit and Extensions: The following time limits apply to projects located in a
POPD zone:
a) Approval of a site plan shall be valid for five years from the date approved. Construction
on any and all phases must be complete for final approval within five years of the date of
site plan approval.
b) Approval may be extended by resolution of the Augusta Commission for a maximum of
two (2) additional years; provided, that:
1. A written request for extension has been received at least 30 days prior to the date
of expiration; and
2. The applicant demonstrates that extraordinary and unforeseen circumstances have
precluded compliance with the five-year time limit.
25-G-7 Enforcement: If the applicant does not begin, and substantially complete the approved
project, or any phase of the project, within the established time limits, the Planning and
Development Director shall review the project and may recommend to the Augusta Commission
that:
a) The time for its completion be extended, upon a showing that the project can be
completed within six months, and that the applicant has posted bond or other acceptable
securities to ensure completion of any unfinished work; or
b) That the approval of the project be revoked.
Attachment number 1 \nPage 6 of 7
Item # 5
7
Attachment number 1 \nPage 7 of 7
Item # 5
Commission Meeting Agenda
4/15/2014 2:00 PM
ZA-R-232
Department:Planning Commission
Caption: ZA-R-232 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance by amending Section 28-A-
5 (Telecommunication Tower - District Regulations) to require
stealth towers in all Residential and Professional zones.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 6
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta, Georgia Commission effective September 16, 1997 by amending
Section 28-A (Telecommunication Tower)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the
following language in Section 28-A-5-C in its entirety:
C. Two-family Residential (R-2), Multiple-Family Residential (R-3A, R-3B, and R-
3C), Manufactured Home Residential (R-MH), and Professional (P-1) Zones.
1. Telecommunication facilities or antenna, and stealth facilities shall be
permitted uses in the R-2, R-3A, R-3B, R-3C, R-MH, and P-1 zones, if
they are located on existing nonresidential structures, and as long as they
do not exceed the height allowable in the zone. Whip antennas or panel
antennas may extend twenty (20) feet above the height limit.
2. Otherwise, telecommunications towers may be located in the R-2, R-3A,
R-3B, R-3C, R-MH, and P-1 zones upon the granting of a special
exception.
3. Factors to be considered in granting a Special Exception are identified in
28-A-6.
SECTIO II. That the Comprehensive Zoning Ordinance is amended by adding the
following language in Section 28-A-5-B:
B. Single-family Residential Zones (R-1, R-1A, R-1B, R-1C, R-1D, and R-1E);
Two-family Residential (R-2); Multiple-Family Residential Zones (R-3A, R-3B,
and R-3C) and Professional Zones (P-1):
1. Telecommunication facilities not exempted under 28-A(3) may not be
located in an R zone or P-1 zone as permitted uses;
2. Monopole and antenna telecommunication facilities may be located in a
residential or professional zone upon the granting of a Special Exception.
3. In order to qualify for consideration by Special Exception in an R zone or
P-1 zone, telecommunication facilities must be located on existing
nonresidential structures, or designed as stealth facilities. Whip antennas
or panel antennas may extend twenty (20) feet above the height limit.
4. Factors to be considered in granting a Special Exception are identified in
28-A-6.
Attachment number 1 \nPage 1 of 2
Item # 6
SECTIO III . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2014.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 2 of 2
Item # 6
Commission Meeting Agenda
4/15/2014 2:00 PM
Airport Credit Card Parking Lot Bid & Contract
Department:Augusta Regional Airport
Caption:Request the Augusta Commission approve the bid selection and
contract between Augusta Regional Airport and Reeves
Construction, Inc. for the repairs of the Credit Card Lot Project as
approved by the Augusta Aviation Commission at their February
27, 2014 Meeting. (Bid 14-121)
Background:This parking lot, located north of the terminal, previously served as a
long term parking lot, and most recently as the Rental Car Ready lot.
Currently, the parking lot is out of service for automobile parking. The
Airport intends to return this parking lot to service for public parking.
Prior to its return to service, the parking lot requires rehabilitation and
installation of access control equipment.
This Project involves the rehabilitation of approximately 8255 square
yards of asphalt parking lot. The asphalt pavement is showing signs of
age and stress related distress including block cracking and alligator
cracking. It appears as though some maintenance has been completed as
there are concrete patches in a few locations within the parking lot.
The Augusta Aviation Commission through the County
Procurement Department issued a Request For Bids (RFB) for a
Contractor to perform the tasks required by the design documents.
As a result, one bid was received.
Reeves Construction, Inc.- $336,100.50
Analysis:County Procurement has reviewed the information provided at the
bid opening and found the information provided to be complete.
Reeves Construction, Inc. has completed several similar Airport
projects on time and within budget. A contract is presented which
includes all terms and conditions of the scope of work to be
performed by Reeves Construction, Inc.
Financial Impact:The total cost of this project is $336,100.50.
Alternatives:Deny request.Cover Memo
Item # 7
Recommendation:Approve the bid selection and contract between Augusta Regional
Airport and Reeves Construction, Inc. for the repairs of the Credit
Card Lot Project.
Funds are Available
in the Following
Accounts:
551081201-5421110
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Page 1 Bid 1- ________Credit Card Lot Repairs Project
DRAFT CONTRACT
AUGUSTA-RICHMOND COUNTY
FOR THE
AUGUSTA REGIONAL AIRPORT
And
(CONTRACTOR)
CREDIT CARD LOT REPAIRS PROJECT
Attachment number 1 \nPage 1 of 18
Item # 7
Contract for Bid 1- ________Credit Card Lot Repairs Project Page 2 of 18
This Contract for the provision of Credit Card Lot Repairs Project (hereinafter designated as the
"Contract") made and entered into as of __________________(DATE), by and between the City of Augusta (City)
for the AUGUSTA REGIONAL AIRPORT, (hereinafter designated as "Airport”) and ____________________
(hereinafter designated as “Contractor”).
WITNESSETH:
WHEREAS, the City is the owner and operator of a full service commercial airport known as the Augusta
Regional Airport at Bush Field (the Airport);
WHEREAS, the City solicited a bid for the provision of Credit Card Lot Repairs at the Airport; and
Whereas, Contractor provided a bid in compliance with City, Federal Aviation Administration (FAA) and
all other applicable federal regulations.
NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreements herein
contained, the City and Contractor hereby agree as follows:
OBJECTIVES OF SERVICES
The objective of contracting the services described in this Contract is the provision of Credit Card Lot Repairs in
accordance with the plans and specifications set forth herein.
The Airport is a full-service commercial airport, served by Delta (ASA) Airlines, American and U.S. Airways
routinely provide 100% of the commercial arrival and departure traffic. The commercial traffic is comprised of
sixteen (16) daily arrivals and sixteen (16) daily departures, seven (7) days per week. The facilities are operated
twenty four (24) hours/day, seven (7) days/week and three hundred sixty-five days per year.
The work involves the rehabilitation of approximately 8255 square yards of asphalt parking lot and the installation
of entry/exit control equipment.
SECTION 1.0
ARTICLE I SCOPE OF WORK
1.1 The term “Work” means the construction, labor, materials, equipment, tools, machinery, testing, temporary
services and utilities, supervision, administration, coordination, planning, insurance, bonds, transportation, security,
and all other services and things necessary to provide the Owner with the facilities, improvements, features, and
functions described in the Specifications identified in Attachment 1, and the Drawings identified in Attachment 2.
The Specifications and the Plans are hereby incorporated into and made a part of this Contract. The Contractor
agrees to complete the Work in a good, firm, substantial and workmanlike manner in strict conformity with this
Contract.
1.2 Additionally, the following specific items shall be considered a part of the Contract Documents by
reference when appropriately executed.
1.2.1 100% Labor and Materials Payment Bond.
1.2.2 100% Performance Bond.
1.2.3 The Certificate of Insurance
1.2.4 The Contractor's completed Bid Form dated _________________, 2014.
Attachment number 1 \nPage 2 of 18
Item # 7
Contract for Bid 1- ________Credit Card Lot Repairs Project Page 3 of 18
1.3 The Contractor agrees to furnish all of the materials and all of the equipment and labor necessary and to
perform all of the work entitled Credit Card Lot Repairs Project in compliance with the Specifications and
Drawings dated July 26, 2013, prepared by Mead & Hunt, Inc., 307 W. Main Street, Lexington, South Carolina,
29072, and in accordance with the requirements and provisions of these Contract Documents.
1.4 Unless otherwise modified, the Contractor shall furnish all of the Work in accordance with the Contract and
all incidental work necessary to complete the Project in an acceptable manner, ready for use, occupancy, or
operation by the Airport. The Contractor shall be responsible for the entire Work and every part thereof.
ARTICLE II. TIME, TERM AND PAYMENT
2.1 Contract Time. The Contractor shall commence the Work under this Contract within ten (10 ) calendar
days from the date of receiving the Notice to Proceed, as evidenced by official receipt of certified mail or
acknowledgment of personal delivery, and shall fully complete the Work within forty five (45) calendar days from
receiving such Notice to Proceed. The Contract Time may be extended only by Change Order approved and
executed by the Aviation Commission, the County and the Contractor in accordance with the terms of this Contract.
2.2 Contract Price. As full payment for the faithful performance of this Contract, the County shall pay the
Contractor the Contract Price, which is an amount not to exceed of _____________________unless changed by
written Change Order in accordance with the terms of this Contract. Any increase of the Contract Price shall be by
Change Order adopted and approved by the Aviation Commission, the County and the Contractor in accordance
with the terms of this Contract.
2.3 Subject to satisfactory completion of work performed, payments on account thereof shall be made as set
forth in Section 90 Measurement and Payment:
2.4 Contractor and County agree to abide by all applicable provisions of Georgia state law concerning
retainage, including but not limited to O.C.G.A. §13-10-80. If the terms of this Contract concerning retainage
conflict with state law, state law governs.
2.5 Invoices. Original invoice(s) must be submitted as follows:
Gary Siegfried
Mead & Hunt, Inc.
307 W. Main Street
Lexington, SC 29072
With a Copy to:
Risa Bingham
Augusta Regional Airport
1501 Aviation Way
Augusta, GA 30906
Ph: (706) 798-3236
FAX: (706) 798-1551
Attachment number 1 \nPage 3 of 18
Item # 7
Contract for Bid 1- ________Credit Card Lot Repairs Project Page 4 of 18
ARTICLE III FEDERAL WORK AUTHORIZATION
Pursuant to O.C.G.A. §13-10-91 and Georgia Department of Labor Rule 300-10-1-.02, the County cannot enter a
contract for the physical performance of services unless the Contractor and its Subcontractors register and
participate in the Federal Work Authorization Program to verify specific information on all new employees.
3.1 Contractor certifies that it has complied and will continue to comply with O.C.G.A. §13-10-91 and Georgia
Department of Labor Rule 300-10-1-.02.
3.2 Contractor agrees to sign an affidavit evidencing its compliance with O.C.G.A. §13-10-91 and Georgia
Department of Labor Rule 300-10-1-.02. The signed affidavit is attached to this Contract as Attachment ___.
3.3 Contractor agrees that in the event that it employs or contracts with any Subcontractor(s) in connection with this
Contract, Contractor will secure from each Subcontractor an affidavit that indicates the employee-number
category applicable to that Subcontractor and certifies the Subcontractor’s current and continuing compliance
with O.C.G.A. §13-10-91 and Georgia Department of Labor Rule 300-10-1-.02. Any signed Subcontractor
affidavit(s) obtained in connection with this Contract shall be attached hereto as Attachment ___.
ARTICLE IV CORPORATE AUTHORITY
Contractor executed the Certificate of Corporate Authority attached hereto as Attachment ____. The officials of the
Contractor executing this Contract are duly and properly in office and are fully authorized and empowered to
execute the same for and on behalf of the Contractor. Contractor has all requisite power and authority to enter into
and perform its obligations under this Contract. The execution and delivery by the Contractor of this Contract and
the compliance by the Contractor with all of the provisions of this Contract (i) is within the purposes, powers, and
authority of the Contractor; (ii) has been done in full compliance with applicable law and has been approved by the
governing body of the Contractor and is legal and will not conflict with or constitute on the part of the Contractor a
violation of or a breach of or a default under any indenture, mortgage, security deed, pledge, note, lease, loan, or
installment sale agreement, contract, or other agreement or instrument to which the Contractor is a party or by which
the Contractor is otherwise subject or bound, or any license, judgment, decree, law, statute, order, writ, injunction,
demand, rule, or regulation of any court or governmental agency or body having jurisdiction over the Contractor;
and (iii) has been duly authorized by all necessary action on the part of the Contractor. This Contract is the valid,
legal, binding and enforceable obligation of the Contractor.
ARTICLE VI INDEPENDENT CONTRACTOR
Contractor is acting, in performance of this Contract, as an independent Contractor. Personnel supplied by the
Contractor or its agents or subcontractors hereunder are not the City’s or the Airport’s employees or agents and
Contractor assumes full responsibility for their acts. Contractor shall be solely responsible for the payment of
compensation to Contractor's employees and subcontractors. The City shall not be responsible for payment of
Worker's Compensation, disability benefits, and unemployment insurance or for withholding and paying
employment taxes for any Contractor employee, or Contractor's subcontractors or agent's employees, but such
responsibility shall be solely that of Contractor. This clause of the contract does not prevent the Airport from
requiring Contractor to have its employees follow normal rules and guidelines for work performance, redirecting the
efforts of the employees to meet the needs of the facilities, performing safety or from requiring Contractor to
perform the requirements of this Contract satisfactorily, according to the terms set forth herein. No act or direction
of the City or Airport shall be deemed to be the exercise of supervision or control of the Contractor’s performance
hereunder.
ARTICLE VII CONTRACTOR'S PERFORMANCE
7.1 Contractor shall, at its own expense, furnish all necessary equipment, management, supervision, labor, technical
support and other accessories and services for maintenance, and the performance of other services as described in
Attachment number 1 \nPage 4 of 18
Item # 7
Contract for Bid 1- ________Credit Card Lot Repairs Project Page 5 of 18
these Contract Documents. Such services shall be performed in strict accordance with the General Conditions and
Special Conditions.
7.2 All performance shall be subject to inspection and approval by the Aviation Director or his designee as provided
in said Performance Work Statement. If the Contractor's performance is, or becomes unsatisfactory, as determined
by the Aviation Director, an appropriate reduction in payment due will be made from Contractor's invoice and
Contractor will be directed to correct the unsatisfactory performance. The correction of unsatisfactory performance
shall be at no additional cost to Airport.
ARTICLE VIII AUTHORIZED REPRESENTATIVES
8.1 CITY/AIRPORT’S REPRESENTATIVE
AIRPORT’S REPRESENTATIVE: shall be Clarence Fennell, Aviation Division or his designee.
8.2 CONTRACTOR’S REPRESENTATIVE(S)
Contractor must designate in writing a person(s) acceptable to Airport to serve as its representative
("Contractor’s Representative”) in all dealings with Airport. Contractor’s Representative may be changed
upon prior written notice delivered to Airport’s Representative. Contractor’s representative shall be
____________________.
ARTICLE XIV PATENT INDEMNITY
Except as otherwise provided, the Contractor agrees to indemnify the City and its Board of Commissioners,
Aviation Commission, officers, agents and employees against liability, including costs and expenses for
infringement upon any letters or patent of the United States arising out of the performance of this Contract or out of
the use or disposal by or for the account of the City of supplies furnished or construction work performed hereunder.
ARTICLE X CHANGES
The City may, during the Contract period, make changes to the Scope of Work, which may result in changes to the
general scope of the Contract and its provisions. Written agreements, changes, or amendments to this Contract shall
not be binding upon the City unless signed by the Aviation Commission.
ARTICLE XI CONTRACTOR’S OBLIGATIONS
The Contractor shall, in good workmanlike manner, do and perform, all work and furnish all supplies and materials,
machinery, equipment, facilities, and means, except as herein otherwise expressly specified, necessary, or proper to
perform and complete all the Work required by this Contract, within the time herein specified, in accordance with
the provisions of this Contract and said Specifications and in accordance with the Drawings of the Work covered by
this Contract and any and all supplemental drawings of the Work covered by this Contract. Contractor shall furnish,
erect, maintain, and remove such construction, plants, and such temporary works as may be required. Contractor
alone shall be responsible for the safety, efficiency, and adequacy of its plants, appliances, and methods, and for any
damage which may result from their failure or their improper construction, maintenance, or operation. The
Contractor shall observe, comply with, and be subject to all terms, conditions, requirements and limitations of the
Contract and Specifications, local ordinances, and state and federal laws; and shall do, carry on, and complete the
entire Work.
ARTICLE XII TEMPORARY SUSPENSION OR DELAY OF PERFORMANCE OF CONTRACT
Attachment number 1 \nPage 5 of 18
Item # 7
Contract for Bid 1- ________Credit Card Lot Repairs Project Page 6 of 18
To the extent that it does not alter the scope of this Contract, the County may unilaterally order a temporary stopping
of the work, or delaying of the work to be performed by Contractor under this Contract.
ARTICLE XIII COMMERCIAL ACTIVITIES
Neither Contractor nor its employees may establish any commercial activity or issue concessions or permits of any
kind to third parties for establishing activities at the Airport.
ARTICLE XVI CONTINGENT FEES
Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee
working for Contractor, to solicit or secure this Contract; and that Contractor has not paid or agreed to pay any
company, association, corporation, firm or person, other than a bona fide employee working for Contractor, any fee,
commission, percentage, gift or any other consideration contingent upon or resulting from the award or making of
this Contract. For the breach or violation of this warranty and upon a finding after notice and hearing, the City may
terminate the Contract and, at its discretion, may deduct from the Contract Sum, or otherwise recover the full
amount of any such fee, commission, percentage, gift or consideration.
ARTICLE XV RIGHTS AND REMEDIES
The rights and remedies of City provided in this paragraph are not exclusive and are in addition to any other rights
and remedies provided by law or under this Contract.
ARTICLE XVI REPRESENTATIONS AND WARRANTIES
16 Contractor’s Representations and Warranties Regarding Capacity to Contract and Perform
Work/Services. In order to induce the City to enter into this Contract, Contractor hereby represents and warrants to
the City as of the date above written that:
16.1. Contractor is duly organized and validly existing in good standing under the laws of the state of
____________ in which it is organized, is qualified to do business in all jurisdictions in which it is
operating, and has the power and authority to execute and deliver and to perform its obligations
under this Contract and the documents to which it is signatory; and
16.2 The execution, delivery and performance by Contractor and its undersigned representative(s) of
this Contract and other documents to which Contractor is a signatory do not require the approval
or consent of any other person, entity or government agency and do not result in any breach of any
agreement to which Contractor is a party or by which it is bound; and
16.3 The execution, delivery and performance by Contractor of this Contract and other documents to
which it is a signatory have been duly authorized by all necessary action, and constitute legal,
valid and binding obligations of Contractor, enforceable against Contractor in accordance with its
terms;
16.4 No action, suit or proceeding to which Contractor is a party is pending or threatened that may
restrain or question this Contract, or any other document to which it is a signatory, or the
enjoyment of rights or benefits contemplated herein; and
16.5 Contractor has not been debarred by any city, state or federal agency.
ARTICLE XVII ASSIGNMENT
17. Without the prior written consent of City, Contractor may not assign, transfer or convey any of its interests under
this Contract, nor delegate any of its obligations or duties under this Contract except as provided herein.
Attachment number 1 \nPage 6 of 18
Item # 7
Contract for Bid 1- ________Credit Card Lot Repairs Project Page 7 of 18
17.1 Consent of City Required. Any assignment of this Contract or rights under this Contract, in
whole or part, without the prior written consent of City will be void, except that, upon ten (10)
calendar days prior written notice to City, Contractor may assign monies due or to become due
under this Contract. Any assignment of monies will be subject to proper setoffs in favor of City
and to any deductions provided for in this Contract.
17.2 No Relief of Responsibilities. No assignment will be approved which would relieve Contractor
of its responsibilities under this Contract.
17.3 Parties Bound. This Contract will be binding upon and inure to the benefit of City and
Contractor and their respective successors and assigns.
ARTICLE XVIII NOTICES
18. Delivery. All notices given by either party to the other under this Contract must be in writing and may be
delivered by: (i) regular mail, postage prepaid; (ii) certified or registered mail; (iii) facsimile; or (iv) hand-
delivery, to the parties at the addresses and facsimile numbers set forth in the Clause titled “Addresses”.
18.1 Receipt. Notices sent by mail will be deemed to be received upon deposit in the mail, properly
addressed. Notices sent by certified or registered mail will be deemed to be received upon the date
of the acknowledgment. Notices sent by facsimile will be deemed to be received upon successful
transmission to the proper facsimile number. Notices delivered by hand-delivery will be deemed
to be received upon acceptance by the respective party or its agent.
18.2 Change of Address or Facsimile Number. Either party may, at any time, change its respective
address or facsimile number by sending written notice to the other party of the change.
18.3 Addresses.
To CITY: For all notices to City the address will be:
Executive Director
Augusta Regional Airport
1501 Aviation Way
Augusta, Georgia 30906
With a copy to: Augusta General Counsel
Augusta Richmond County
Department of Law
501 Greene St.
Augusta, Georgia 30901
To CONTRACTOR: For all notices to CONTRACTOR the address will be:
_____________________________
_____________________________
_____________________________
_____________________________
ARTICLE XIV WAIVER
Attachment number 1 \nPage 7 of 18
Item # 7
Contract for Bid 1- ________Credit Card Lot Repairs Project Page 8 of 18
The failure of City to seek redress for any violation of or to insist upon the strict performance of, any term of this
Contract will not prevent a subsequent violation of this Contract from being actionable by City. The provision in
this Contract of any particular remedy will not preclude City from any other remedy.
ARTICLE XX COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
Contractor covenants and agrees that it, its agents and employees will comply with all Georgia, county, state, and
federal laws, rules, regulations, Airport Rules and Regulations and City ordinances applicable to the work to be
performed under this Contract, and that it shall obtain all necessary permits, pay all license fees and taxes to comply
therewith. Further, Contractor agrees that it, its agents, and employees will abide by all rules, regulations, and
policies of Airport during the term of this Contract, including any renewal periods. All references to City or Federal
codes, provisions, regulations, and rules are incorporated by reference as if fully set forth herein.
ARTICLE XXII RIGHT TO INSPECT PREMISES.
The City may, at reasonable times, inspect the part of the plant, place of business, or work site of Contractor or any
of its subcontractor or subunit thereof which is pertinent to the performance of this.
ARTICLE XXIII ROYALTIES AND PATENTS
The Contractor shall hold and save the Aviation Commission, City and its elected officials, officers, agents,
servants, and employees, harmless from liability of any nature or kind, including cost and expenses for, or on
account of, any patented or unpatented invention, process, article, or appliance manufactured or used in the
performance of the Contract, including its use by the City, unless otherwise specifically stipulated in the Contract.
ARTICLE VVX INSURANCE
During the term of this Contract, Contractor shall provide, pay for, and maintain with companies reasonably
satisfactory to the City and the Aviation Commission, the types of insurance as set forth in the Augusta-Richmond
County Code, and Georgia law as the same may be amended from time to time, and as described herein. All
insurance shall be issued by insurance companies eligible to do business in the State of Georgia and with an Insurer
rated “A” or better by AM Best. All policies shall include hold harmless provisions. In the event of a conflict
between the provisions of the Augusta-Richmond County Code and this Contract, the more stringent requirement
shall govern. In no event shall Contractor maintain any insurance less than the requirements set forth in the
Augusta-Richmond County Code, as amended.
25.1 All liability policies of Contractor and its subcontractors shall provide coverage that includes, or
has the same substantive effect as the following:
25.2 The Contractor shall procure and maintain continuously in effect throughout the term of its
activities upon the Airport at Contractor’s sole expense, insurance of the types and in at least such
minimum amounts as set forth in this Section.
25.3 The Contractor’s insurance policies as required by this Contract shall apply separately to the
Airport as if separate policies had been issued to Contractor and Airport. The Contractor’s
Comprehensive General Liability policy shall protect the Augusta, GA, its officers, elected
officials, employees, agents and the Aviation Commission and its employees against any and all
liability created by reason of Contractor’s conduct.
Attachment number 1 \nPage 8 of 18
Item # 7
Contract for Bid 1- ________Credit Card Lot Repairs Project Page 9 of 18
25.4 The Contractor’s insurance shall not be subject to cancellation or material alteration until at least
thirty (30) days written notice has been provided to the City’s Risk Manager.
(a) Contractor shall furnish to the Risk Manager Certificates of Insurance evidencing that all
of the herein stated requirements have been met. The amount or amounts of all required
policies shall not be deemed a limitation of the Contractor’s Contract to indemnify and
hold harmless Augusta, GA, its officers, elected officials, employees, agents and the
Aviation Commission and its employees; and in the event Contractor or Augusta, GA
shall become liable in an amount in excess of the amount or amounts of such policies,
then the Contractor shall save Augusta, GA, its officers, elected officials, employees,
agents and the Aviation Commission and its employees harmless from the whole thereof,
except in the event of gross negligence of Augusta, GA.
25.5 The Contractor is required to maintain minimum insurance to protect the Contractor and Augusta,
GA from the normal insurable liabilities that may be incurred by Contractor. In the event such
insurance as required shall lapse, Augusta, GA and the Aviation Commission reserve the right to
obtain such insurance at the Contractor’s sole expense.
25.6 The insurance policies for coverage listed in this Section shall contain a provision that written
notice of cancellation or any material change in policy by the insurer shall be delivered to the City
no less than thirty (30) days prior to cancellation or change.
25.7 Contractor shall carry the following types and minimum amounts of insurance coverage at the
Airport:
(a) Worker’s Compensation Insurance - With employer’s liability coverage of at least
$1,000,000 each accident, $1,000,000 each employee and a $1,000,000 disease policy
limit. The foregoing insurance shall be endorsed to state that that the workers’
compensation carrier waives its right of subrogation against the Augusta Richmond
County Board of Commissioners, their officers, agents, elected and appointed officials,
representatives, volunteers, and employees, the Aviation Commission and the Airport.
(b) Comprehensive General Liability Insurance – In the amount of Five Million ($5,000,000)
against claims for bodily injury, death or property damage occurring on, in about the
Contractor’s premises and the Airport, in an amount recommended by the Risk Manager
and acceptable to the Airport. Said coverage shall include products and completed
operations. The foregoing insurance shall be endorsed to state that it will be primary to
the Aviation Commission’s insurance and that the carrier waives its right of subrogation
against Augusta-Richmond County, the Aviation Commission, the Airport, and their
officers, agents, elected and appointed officials, representatives, volunteers, and
employees. Augusta-Richmond County Commission, the Aviation Commission, the
Airport, and their officers, agents, elected and appointed officials shall be added as
additional insureds on said policies, including products and completed operations. Said
policy shall contain Severability of Interest Clause and shall include Contractual Liability
coverage at least as broad as that given in the most current CG 00 01 ISO form.
(c) Automobile Insurance. For any vehicles authorized in writing by the Executive Director
to operate on the Aircraft Operating Area (AOA) of the Airport, Automobile Insurance in
the minimum amount of Five Million Dollars ($5,000,000.00) combined single limit
coverage. If the Contractor’s Comprehensive General Liability coverage includes
vehicular operations on the Airport, separate automobile insurance shall not be required.
The foregoing insurance shall be endorsed to state that it will be primary to the Aviation
Commission’s insurance and that the carrier waives its right of subrogation against
Augusta-Richmond County, the Aviation Commission, the Airport, and their officers,
agents, elected and appointed officials, representatives, volunteers, and employees.
Attachment number 1 \nPage 9 of 18
Item # 7
Contract for Bid 1- ________Credit Card Lot Repairs Project Page 10 of 18
Augusta-Richmond County Commission, the Aviation Commission, the Airport, and
their officers, agents, elected and appointed officials shall be added as additional insureds
on said policies. Said policy shall contain Severability of Interest Clause and shall include
contractual liability coverage at least as broad as that given in the most current CA 00 01
ISO form.
(d) All such evidence of insurance shall be in the form of certificates of insurance
satisfactory to the City and its Risk Manager, accompanied by a certified true copy of an
endorsement to each policy containing the above language. The insurance coverage and
limits required shall be evidenced by properly executed certificates of insurance. These
certificates shall be signed by the authorized representative of the insurance company
shown on the certificate. The required policies of insurance shall be in compliance with
the laws of the State of Georgia.
25.8 If at any time the Aviation Director requests a written statement from the insurance company as to
any impairments to the aggregate limit, Contractor shall promptly authorize and have delivered
such statement to the Aviation Commission. Contractor authorizes the Aviation Commission
and/or the City’s Risk Manager to confirm with Contractor’s insurance agents, brokers, and
insurance companies all information furnished.
25.9 The acceptance of delivery to the City and the Aviation Commission of any certificate of
insurance evidencing the insurance coverage and limits required under this Contract does not
constitute approval or acceptance by the City or the Aviation Commission that the insurance
requirements in this Contract have been met. No operations shall commence at the Airport unless
and until the required certificates of insurance are in effect and approved by the City.
25.10 The Contractor and the City understand and agree that the minimum limits of the insurance herein
required may, from time to time, become inadequate, and Contractor agrees that it will increase
such minimum limits upon receipt of written notice defining the basis of the increase. The
Contractor shall furnish the City, within ten (10) days of the effective date thereof, a certificate of
insurance evidencing that such insurance is in force.
25.11 If at any time the Airport Director requests a written statement from the insurance companies as to
any impairments to the Aggregate Limit, prompt authorization and delivery of all requested
information will be given to the Aviation Commission. Renewal Certificates of Insurance must be
provided to the City and Aviation Commission as soon as practical but in every instance prior to
expiration of current coverage.
25.12 The amounts and types of insurance shall conform to the following minimum requirements with
the use of Insurance Service Office policies, forms, and endorsements or broader, where
applicable. Notwithstanding the foregoing, the wording of all policies, forms, and endorsements
must be reasonably acceptable to the City and Aviation Commission.
25.13 An insurance binder letter or a Certificate of Insurance must be sent to:
City of Augusta
Risk Manager
530 Greene Street
Room 217
Augusta, Ga. 30901
(706) 821-2502 (Fax)
Attachment number 1 \nPage 10 of 18
Item # 7
Contract for Bid 1- ________Credit Card Lot Repairs Project Page 11 of 18
ARTICLE XXVI INDEMNIFICATION AND HOLD HARMLESS
Contractor agrees to indemnify and hold harmless the Augusta Aviation Commission, Augusta-Richmond County
Board of Commissioners and their members, officers, elected officials, agents, servants, employees and successors
in office, as set forth in the Augusta-Richmond County Code, and particularly Article 1, Chapter 3, Division 1,
Section 1-3-8.5, Indemnity and Insurance, as the same may be amended from time to time, and described herein,
from any and all claims including reasonable attorney's fees and expenses of litigation incurred by the Augusta-
Richmond County Board of Commissioners and the Augusta Aviation Commission, in connection therewith related
to or arising out of any damage or injury to property or persons, occurring or allegedly occurring in, on or about
Airport property which are in any way related to or arising out of any failure of Contractor to perform its obligations
hereunder. Contractor further agrees that the foregoing contract to indemnify and hold harmless applies to any
claims for damage or injury to any individuals employed or retained by Contractor in connection with any changes,
additions, alterations, modifications and/or improvements made to the premises, and hereby releases the Augusta-
Richmond County Board of Commissioners and the Augusta Aviation Commission, from liability in connection
with any such claims. In the event of a conflict between the provisions of the Augusta-Richmond County Code and
this Contract, the broader requirement shall govern.
ARTICLE XXVII BONDS
27.1 The Contractor’s payment and performance bonds are attached hereto as Attachment_____. t.
Each bond shall:
(a) Be in a form approved by the City;
(b) Incorporate by reference the terms of this Contract For Airside Pavement Crack Repair and
Marking Project
(c) Be executed by a company certified by the Secretary of the United States Department of
Treasury pursuant to the Act of July 30, 1947 (61 Stat. 646, as amended; 6 U.S.C. 6-13) and
listed in the most current U.S. Treasury Circular 570 document “Surety Companies
Acceptable on Federal Bonds,” as published in the Federal Register, and having a current
A.M. Best rating of "A" (Superior) with a Financial Size Category of XII or better.
(d) Be executed by a company licensed and authorized to do business in the state of Georgia;
(e) Be accompanied by a power of attorney certifying that the persons executing the bond
have the authority to do so.
27.2 The Contractor shall deliver any required bonds and powers of attorney to the City prior to
commencement of the Work.
27.3 The bonding company that issues the bonds must be registered with The Surety Association of
America (SAA).
27.4 The bonds shall remain in effect for a period of not less than two (2) years following the date of
delivery or the time required to resolve any items of incomplete work and payment of any disputed
amounts whichever time period is longer, or any statutory period applicable to City.
27.5 No surety will be accepted who is now in default or delinquent on any bonds or who is interested
in any litigation against City.
27.6 Each surety shall designate an agent resident in the State of Georgia to whom any requisite notices
may be delivered and on whom services of process may be had in matters arising out of such
surety provider.
ARTICLE XXVIII FORCE MAJEURE
28.1 Neither party hereto shall be considered in default in the performance of its obligations hereunder
to the extent that the performance of any such obligation, except the payment of money, is
prevented or delayed by any cause, existing or future, which is beyond the reasonable control of
the affected party, or by a strike, lockout or other labor difficulty, the settlement of which shall be
within the sole discretion of the party involved.
Attachment number 1 \nPage 11 of 18
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Contract for Bid 1- ________Credit Card Lot Repairs Project Page 12 of 18
28.2 Each party hereto shall give notice promptly to the other of the nature and extent of any Force
Majeure claimed to delay, hinder or prevent performance of the services under this Contract. In
the event either party is prevented or delayed in the performance of this obligation by reason of
such Force Majeure, there shall be an equitable adjustment of the schedule.
28.3 Contractor will not be liable for failure to perform or for delay in performance as a result of Force
Majeure, including the following:
(a) Any cause beyond its reasonable control;
(b) Any act of God;
(c) Inclement weather;
(d) Earthquake;
(e) Fire;
(f) Explosion;
(g) Flood;
(h) Strike or other labor dispute;
28.4 Any shortage or disruption of or inability to obtain labor, material, manufacturing facilities,
power, fuel or transportation from unusual sources, or any other transportation facility;
28.5 Delay or failure to act of any governmental or military authority;
28.6 Any war, hostility or invasion;
28.7 Any embargo, sabotage, civil disturbance, riot or insurrection;
28.8 Any legal proceedings; or
28.9 Failure to act by Contractor’s suppliers due to any cause which Contractor is not responsible, in
whole or in part.
ARTICLE XXIV PERMITS
29.1 Contractor shall obtain and maintain at all times all necessary licenses, permits and certifications to perform the
work described in the Contract. Contractor shall furnish copies of all licenses, permits, and certifications to the
Airport prior to commencement of Work.
29.2 WORK PERMITS REQUIRED
Contractor agrees and acknowledges that its employees and agent's employees, as well as any
subcontractors or subcontractors' personnel, working on the Contract must be United States citizens, or
must be lawfully admitted for residence and be permitted to work in the United States under the
Immigration and Naturalization Act, 8 U.S.C. 1101, et seq.
ARTICLE XXX AIRPORT SECURITY REQUIREMENTS/ SPECIAL
IDENTIFICATION DISPLAY AREA (SIDA) BADGES
30. Contractor’s employees may be required to operate in Airport secure areas. Contractor shall be required to obtain the
Airport’s Special Identification Display Area (SIDA) badges for any employee working in the secured area. Contractor shall
comply, at its own expense, with the Transportation Security Authority (TSA) and the Airport’s security requirements for the
Airport including, but not limited to employee training and badging. Contractor shall cooperate with the TSA and the Airport
on all security matters and shall promptly comply with any project security arrangements established by the Airport.
Compliance with such security requirements shall not relieve Contractor of its responsibility for maintaining proper security
for the above-noted items, nor shall it be construed as limiting in any manner Contractor’s obligation with respect to all
applicable federal, state and local laws and regulations and its duty to undertake reasonable action to establish and maintain
secure conditions at and around the Premises and throughout the Airport. All employees shall be properly badged and
comply with all Airport safety and security rules.
30.1 To qualify for the badge, individual must be fingerprinted and have a background investigation
completed. In addition, the Airport will conduct a background inquiry and require finger printing
Attachment number 1 \nPage 12 of 18
Item # 7
Contract for Bid 1- ________Credit Card Lot Repairs Project Page 13 of 18
of all individuals who will be working on the secured side of the Airport screening point. This
may also include collection of appropriate criminal history information, contractual and business
associations and practices, employment histories, reputation in the business community and credit
reports for the Contractor, as well as, its employees.
30.2 Contractor consents to such an inquiry and agrees to make available to the Airport such books and
records the Airport deems necessary to conduct the review.
30.3 Contractor shall pay all costs associated with providing SIDA badges.
ARTICLE XXXI HAZARDOUS MATERIALS
Contractor shall not cause or permit any Hazardous Material to be brought, kept or used in or about the Airport by
Contractor, its agents, employees, subcontractors, or invitees. Without limiting the foregoing, if the presence of any
Hazardous Material in the Airport caused or permitted by Contractor results in any contamination of the Airport, Contractor
shall promptly take all actions at its sole expense as are necessary to return the Airport to the conditions existing prior to the
introduction of such Hazardous Material to the Airport; provided that Airport’s approval of such actions, and the corrective
actions to be used by Contractor in connection therewith, shall first be obtained. The term “Hazardous Material” means any
hazardous or toxic substance, material, or waste, which is or becomes regulated by any local governmental authority or the
United States Government. The term “Hazardous Material” includes, without limitation, any material or substance which is
(i) defined as a “hazardous waste”, “extremely hazardous waste”, or “restricted hazardous waste” or similar term under any
laws now or hereafter enacted by the United States or the State of Georgia or any political subdivision thereof, or (ii)
designated a “hazardous substance” pursuant to the Federal Water Pollution Control Act, 33 U.S.C. § 1317, or (iii) defined as
a “hazardous waste” pursuant to the Federal Resource Conservation and Recovery Act, 42 U.S.C.§ 6901 et seq., or (iv)
defined as a “hazardous substance” pursuant to the Comprehensive Environmental Response, Compensation and Liability
Act, 42 U.S.C. § 9601 et seq.
ARTICLE XXXII GOODS, PRODUCTS AND MATERIALS
32.1 The Contractor shall furnish goods, products, materials, equipment and systems which:
32..2 Comply with this Contract for;
32.3 Conform to applicable regulations, specifications, descriptions, instructions, data and samples;
32.4 Are new and without damage;
32.5 Are of quality, strength, durability, capacity or appearance equal to or higher than that required by
the Contract Documents;
32.6 Are free from defects; and
32.7 Are beyond and in addition to those required by manufacturers' or suppliers' specifications where
such additional items are required by the Contract Documents.
32.8 All goods, products, materials, equipment and systems named or described in the Contract
Documents, and all others furnished as equal thereto shall, unless specifically stated otherwise, be
furnished, used, installed, employed and protected in strict compliance with the specifications,
recommendations and instructions of the manufacturer or supplier, unless such specifications,
recommendations or instructions deviate from applicable FAA advisory circulars or the Contract
Documents, in which case the Contractor shall so inform the City and shall proceed as directed by
the City. The Contractor shall coordinate all subcontracts to verify compatibility of goods,
products, materials, equipment and systems, and the validity of all warranties and guarantees,
required by the Contract Documents.
Attachment number 1 \nPage 13 of 18
Item # 7
Contract for Bid 1- ________Credit Card Lot Repairs Project Page 14 of 18
ARTICLE XXXIII PROHIBITION AGAINST CONTINGENT FEES
The Contractor by execution of this Contract warrants that it has not employed or retained any company or person,
other than a bona fide employee working solely for it, to solicit or secure this Contract and that it has not paid or
agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely
for it, any fees, commission, percentage, gift, or other consideration contingent upon or resulting from the award or
making of this Contract.
ARTICLE XXXIV USE OF AUGUSTA, GEORGIA LANDFILL
All contracts for contractors performing demolition and/or construction projects for Augusta, Georgia shall contain a
provision requiring that all debris, trash and rubble from the project be transported to and disposed of at the Augusta,
Georgia Solid Waste Landfill in accordance with local and state regulations. The Contractor shall provide evidence
of proper disposal through manifests, which shall include the types of material disposed of, the name and location of
the disposal facility, date of disposal and all related fees.
ARTICLE XXXV WARRANTIES AND CORRECTION OF WORK
35.1 The Contractor shall guarantee all Work to have been accomplished in conformance with this Contract.
Neither the final certificate of payment nor any provision of the Contract, nor partial or entire occupancy or use of
the Work by the City, shall constitute an acceptance of any part of the Work not done in accordance with the
Contract, or relieve the Contractor of liability for incomplete or faulty materials or workmanship. The Contractor
shall promptly remedy any omission or defect in the Work and pay for any damage to other improvements or
facilities resulting from such omission or defect which shall appear within a period of one year from the date of final
acceptance, unless a longer period is elsewhere specified. In the event that the Contractor should fail to make
repairs, adjustments, or other remedy that may be made necessary by such defects, the City may do so and charge
the Contractor the cost thereby incurred. The Performance Bond shall remain in full force and effect through the
guarantee period.
35.2 The Contractor warrants to the City that materials and equipment furnished under the Contract will be of good
quality and new unless otherwise required or permitted by the Contract, that the Work will be free from defects not
inherent in the quality required or permitted, and that the Work will conform to the requirements of the Contract.
Work not conforming to these requirements, including substitutions not properly approved and authorized, is
considered defective. The City, in its sole discretion, may exclude from the Contractor's warranty, remedies for
damage or defect which the City determines were caused by abuse, modifications not executed by the Contractor,
improper or insufficient maintenance, improper operation, or normal wear and tear and normal usage. If required by
the City, the Contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment.
All warranties and guaranties shall extend for the greatest of ______ year commencing on the dates of Substantial
Completion of the Project or such longer period of time as is required by the Contract. The______year period
shall be extended with respect to portions of the Work first performed after Substantial Completion for a period of
__________year after the actual performance of the Work. If any defect or deviation should exist, develop, be
discovered or appear within such_______ year period, the Contractor, at it sole cost and expense and immediately
upon demand, shall fully and completely repair, correct, and eliminate such defect. The foregoing warranties and
guarantees are cumulative of and in addition to, and not restrictive of or in lieu of, any and all other warranties and
guarantees provided for or required by law. No one or more of the warranties contained herein shall be deemed to
alter or limit any other.
35.3 The obligation of this Section shall survive acceptance of the Work and termination of the Contract. All
manufacturer warranties and guarantees shall be delivered to the City prior to Substantial Completion and such
delivery shall be a condition precedent to the issuance of the Certificate of Substantial Completion. Before Final
Payment the Contractor shall assign and transfer to the City all guarantees warranties and agreements from all
contractors, Subcontractors, vendors, Suppliers, or manufacturers regarding their performance quality of
workmanship or quality of materials supplied in connection with the Work. The Contractor represents and warrants
that all such guarantees, warranties and agreements will be freely assignable to the City, and that upon Final
Attachment number 1 \nPage 14 of 18
Item # 7
Contract for Bid 1- ________Credit Card Lot Repairs Project Page 15 of 18
Completion of the Work, all such guarantees, warranties and agreements shall be in place and enforceable by the
City in accordance with their terms.
ARTICLE XXXVI CONFLICT IN DOCUMENTS AND PRESENT DOCUMENTS
The Contractor shall in no case claim a waiver of any specification requirements on the basis of previous approval of
material or workmanship on other jobs of like nature or on the basis of what might be considered “standard” for
material or workmanship in any particular location. The Contract for this Project shall govern the Work. If any
portion of the Contract shall be in conflict with any other portion, the various documents comprising the Contract
shall govern in the following order of precedence: Contract, Change Orders or modifications issued after execution
of the Contract; the General Requirements of the Contract; the Specifications; the Drawings; as between schedules
and information given on the drawings, the schedules shall govern; as between figures given on Drawings and the
scaled measurements, the figures shall govern; as between large-scale Drawings and small-scale Drawings, the
larger scale shall govern; and detailed drawings shall govern over general drawings; the Bid Document Package.
ARTICLE XXXVII JUDICIAL INTERPRETATION
Should any provision of this Contract require judicial interpretation, it is agreed that the court interpreting or
construing the same shall not apply a presumption that the terms hereof shall be more strictly construed against one
party by reason of the rule of construction that a document is to be construed more strictly against the party who
itself or through its agent prepared same, it being agreed that the agents of all parties have participated in the
preparation hereof and all parties have had an adequate opportunity to consult with legal counsel.
ARTICLE GOVERNING LAW
This Contract will be construed under Georgia law, including the Georgia Uniform Commercial Code; all remedies
available under that code are applicable to this Contract. Contractor and Augusta-Richmond County fix jurisdiction
and venue for any action brought with respect to this Contract in Augusta-Richmond County, Georgia. Contractor
specifically consents to venue in Richmond County and waives any right to contest the venue in the Superior Court
of Richmond County, Georgia or the Southern District Court of Georgia.
ARTICLE ENTIRE AGREEMENT
This Contract constitutes the sole Contract between the County and the Contractor. No representations oral or
written not incorporated herein shall be binding on the parties. No Change Order, Field Order, amendment or
modification of this Contract shall be enforceable unless approved by official action as provided in this Contract.
Attached hereto and incorporated herein as part of this Contract are Addendums, Insurance, Statement of Non-
Discrimination, Non-Collusion Affidavit of Prime Bidder, Non-Collusion Affidavit of Sub-Contractor(s), Conflict
of Interest and Contractor Affidavit and Agreement, Bidder’s Form/Acknowledgement of Addenda, Georgia
Security and Immigration Contractor Affidavit and Georgia Security and Immigration Subcontractor Affidavit.
ARTICLE COUNTERPARTS
This Contract may be executed in several counterparts, each of which shall be deemed an original, and all such
counterparts together shall constitute one and the same Contract.
ARTICLE CAPTIONS
The section captions contained in this Contract are for convenience only and do not in any way limit or amplify any
term or provision hereof. The use of the terms "hereof," "hereunder" and "herein" shall refer to this Contract as a
whole, inclusive of the Attachments, except when noted otherwise. The use of the masculine or neuter genders
herein shall include the masculine, feminine and neuter genders and the singular form shall include the plural when
the context so requires.
Attachment number 1 \nPage 15 of 18
Item # 7
Contract for Bid 1- ________Credit Card Lot Repairs Project Page 16 of 18
ARTICLE FURTHER ACTS
City and Contractor each agrees to perform any additional acts and execute and deliver any additional documents as
may reasonably be necessary in order to carry out the provisions and effectuate the intent of this Contract.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed by their appropriate
officials, as of the date first written above.
____________________________
Douglas Lively, Chairman
Augusta Aviation Commission
ATTEST:____________________________
CONTRACTOR AUGUSTA-RICHMOND COUNTY COMMISSION
BY:_____________________________ BY:___________________________
TITLE:__________________________ TITLE:________________________
ATTEST: ATTEST:
________________________________ ______________________________
County Clerk
___________________________
City of Augusta General Counsel
Reviewed as to form
Attachment number 1 \nPage 16 of 18
Item # 7
Contract for Bid 1- ________Credit Card Lot Repairs Project Page 17 of 18
SECTION 2.0
GENERAL PROVISIONS, TECHNICAL SPECIFICATIONS AND APPENDICES
ATTACHMENT __
Attachment number 1 \nPage 17 of 18
Item # 7
Contract for Bid 1- ________Credit Card Lot Repairs Project Page 18 of 18
Attachment number 1 \nPage 18 of 18
Item # 7
Invitation to Bid
Sealed bids will be received at this office on Wednesday, February 19, 2014 @ 3:00 p.m. for furnishing:
Bid Item 14-121 Credit Card Lot Repairs for Augusta Regional Airport
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by
all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans
and specifications which are non-refundable is $100.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate
this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge
through Augusta Blue Print (706 722-6488) beginning Thursday, January 9, 2014. Bidders are cautioned
that submitting a package without Procurement of a complete set are likely to overlook issues of construction
phasing, delivery of goods or services, or coordination with other work that is material to the successful
completion of the project. Bidders are cautioned that acquisition of documents through any other source is
not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, January 31, 2014 @ 10:00 a.m. in the Procurement
Department, 530 Greene Street, Room 605. A mandatory site visit will follow. All questions must be
submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Tuesday, February 4, 2014 @ 5:00 p.m. No bid will be
accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance
bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 9, 16, 23, 30, 2014
Metro Courier January 15, 2014
Revised: 3/7/2013
Attachment number 2 \nPage 1 of 1
Item # 7
Vendors
PAVEWAY OF AUGUSTA
1357 GORDON HIGHWAY
AUGUSTA GA 30906
BLAIR CONSTRUCTION
PO BOX 770
EVANS, GA 30809
REEVES CONSTRUCTION
P. O. BOX 1129
AUGUSTA, GA 30903
Attachment B YES
E-Verify Number 48048
SAVE Form YES
Bid Bond YES
Bid Price $336,100.50
Bid Item #14-121
Credit Card Lot Repairs
for the City of Augusta - Augusta Regional Airport
Addendum 1 YES
Bid Opening Date: Wednesday, February 19, 2014 @ 3:00 p.m.
Page 1 of 1
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Item # 7
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Item # 7
Commission Meeting Agenda
4/15/2014 2:00 PM
AIRPORT CUSTOMER FACILITY CHARGE (CFC) AMENDMENT
Department:Augusta Regional Airport
Caption:Request the Augusta Commission approve the Airport Customer
Facility Charge (CFC) Amendment to Ordinance 7449 as
approved by the Augusta Aviation Commission at their March 27,
2014 meeting
Background:In the past, the Aviation Commission had a clause in the On-Site
Rental Car Concession agreements allowing for collection of CFC
funds. Additionally, in 2008, the Commission had adopted an
ordinance addressing collection of CFC’s from off-site rental car
companies providing service to customers at the Airport. The
original ordinance was drafted after consultation with the rental
car agencies In 2012, the Commission entered into new
concession agreements with the on-site rental car companies
however, the new agreements did not address the collection of
CFC’s. In December 2013 the Aviation Commission voted to
amend the CFC ordinance in order to address CFC collections to
include the on-site rental car concessions.
Analysis:Recently the Airport contracted with a consulting firm that
specializes in Airport Rental Car Contracts and related issues as
part of the Consolidated Rental Car project. Upon reviewing the
amended ordinance the Consultant voiced concerns extremely
restrictive nature of the ordinance’s designated uses for the CFC
funds. The Consultant recommended that the ordinance be
amended to allow for more flexibility in the designation of the
funds. These changes would allow the Airport to utilize the CFCs
in case of emergencies or catastrophic events, such as a terrorist
event or an extreme downturn in the economy. This would allow
the CFCs, which are paid by Airport rental car customers, to be
utilized for the continued operation of the Airport or to cover
Airport or bond debts. The Consultant suggested removal of
certain language within the ordinance, providing more flexibility
for Airport uses of CFC funds and providing protections for
Airport rental car customers who pay the CFC charges. The basic
language and intent of the CFC Ordinance will remain the same,
providing facilities and infrastructure for rental car customers. The
proposed amendment to the ordinance is included with this action
Cover Memo
Item # 8
item and has been reviewed by the Airport Attorney.
Financial Impact:Three dollars and fifty cents ($3.50) for all on-Airport rental car
transactions.
Alternatives:Deny request.
Recommendation:Approve the amendment to the ordinance as approved by the
Augusta Aviation Commission
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Page 1 of 3
A ORDIACE TO AMED THE AUGUSTA-RICHMOD COUTY C ODE
SECTIOS §§§ 1-3-8.16 DEFIITIOS AD CUSTOMER FACI LITY CHARGE 1-3-8.20
SUBSECTIOS (a) and (f), AS TO PROVIDE FOR CHAGES TO THE
EXPEDITURES OF RETAL CAR CUSTOMER FACILITY CHARGE S; TO
PROVIDE FOR SEVERABILITY; TO REPEAL ALL ORDIACES AD PARTS OF
ORDIACES I COFLICT HEREWITH; TO PROVIDE A EFFE CTIVE DATE
AD FOR OTHER PURPOSES.
BE IT ORDAIED BY THE AUGUSTA-RICHMOD COUTY COMMI SSIO AD
IT IS HEREBY ORDAIED BY THE AUTHORITY OF SAME, THA T THE AUGUSTA-
RICHMOD COUTY CODE BE AMEDED AS FOLLOWS:
SECTIO 1. To amend Augusta Richmond County Code Se ction §1.3-8.16 and 1-3-
8.20 as set forth below is to be adopted as provided herein.
A. To amend Section 1-3-8.16—Definitions Subsection (d) "Gross Revenue" of a
Concessionaire or on-Concessionaire Rental Car Pro vider which currently reads:
4. Gross Revenue shall not include:
a. Federal, State, or municipal sales taxes separately stated and collected from the
Airport Customer.
b. Amounts that the Rental Car Provider receives, or entitled to receive for the sale,
disposition, loss, conversion, or abandonment of Rental Car Provider's used motor
vehicles and other equipment, personal property, and trade fixtures.
c. Amounts that the Rental Car Provider receives, or is entitled to receive for the repair
of damages to its motor vehicles.
Shall be amended to read as follows:
4. Gross Revenue shall not include:
a. Federal, State, or municipal sales taxes separately stated and collected from the
Airport Customer.
b. Amounts that the Rental Car Provider receives for the sale, disposition, loss,
conversion, or abandonment of Rental Car Provider's used motor vehicles and other
equipment, personal property, and trade fixtures.
c. Amounts that the Rental Car Provider receives for the repair of damages to its motor
vehicles.
B. To amend Section 1-3-8-20- Customer Facility Charge, Subsection (a) which
currently reads:
The Aviation Commission will determine the amount adequate to cover the capital,
financing, maintenance, marketing and operations allocable to the cost of providing
Attachment number 1 \nPage 1 of 3
Item # 8
Page 2 of 3
infrastructure and facilities to the rental car industry and common use transportation,
equipment and facilities. In addition, the cost of collection, processing, enforcement of
payment of the Customer Facility Charge, administration of the Customer Facility
Charge and audits of all Concessionaire Rental Car Providers and Non-Concessionaire
Rental Car Providers compliance with this Ordinance will be included in Customer
Facility Charge. These amounts will be the basis for calculating the Rental Car
Customer Facility Charge.
Shall be amended to read as follows:
(a) The Aviation Commission will determine the amount adequate to cover the capital and
financing allocable to the cost of providing infrastructure and facilities related to the
rental car customers use of the Airport facilities. In addition, the cost of collection,
processing, enforcement of payment of the Customer Facility Charge, administration of
the Customer Facility Charge and audits of all Concessionaire Rental Car Providers and
Non-Concessionaire Rental Car Providers compliance with this Ordinance will be
included in Customer Facility Charge.
C. To amend Section 1-3-8-20 (f) , which currently reads:
(f) The current Rental Car Customer Facility Charge is three dollars and fifty cents ($3.50)
per Contract Day. As used in this Ordinance, "Contract Day" means each twenty-four
(24) hour period, and each fraction thereof, during which a motor vehicle having been
delivered by Concessionaire Rental Car Provider and Non-Concessionaire Rental Car
Provider to each customer at the Airport is rented by such customer from the
Concessionaire Rental Car Provider and Non-Concessionaire Rental Car Provider. Each
fractional period less than a twenty-four (24) hour period shall be deemed a Contract
Day. The Aviation Commission may adjust the Rental Car Customer Facility Charge
annually, based on estimates of Contract Days for the upcoming year. Approximately 60
days prior to the end of the Aviation Commission's fiscal year (December 31, annually),
the Aviation Commission shall calculate the revised Rental Car Customer Facility
Charge and notify each Concessionaire Rental Car Provider and Non-Concessionaire
Rental Car Provider of the new Rental Car Customer Facility Charge. Any credits or
shortfalls from the prior fiscal year, as determined by the Aviation Commission, shall
carry forward to the next fiscal year. Concessionaire Rental Car Provider and Non-
Concessionaire Rental Car Provider shall provide its estimate of rental days for the
upcoming fiscal year no later than October 1, annually.
After receiving the estimate for the adjusted Rental Car Customer Facility Charge,
Concessionaire Rental Car Providers and Non-Concessionaire Rental Car Providers
may request a meeting to discuss the estimated Rental Car Customer Facility Charge.
The request for such a meeting shall be made within twenty (20) days after the
forwarding of the estimated rate for the upcoming fiscal year.
The adjusted Rental Car Customer Facility Charge shall become effective on January
1 of each year.
Shall be amended to read as follows:
(f) The current Rental Car Customer Facility Charge is three dollars and fifty cents
($3.50) per Contract Day. As used in this Ordinance, "Contract Day" means each
Attachment number 1 \nPage 2 of 3
Item # 8
Page 3 of 3
twenty-four (24) hour period, and each fraction thereof, during which a motor vehicle
having been delivered by Concessionaire Rental Car Provider and Non-Concessionaire
Rental Car Provider to each customer at the Airport is rented by such customer from the
Concessionaire Rental Car Provider and Non-Concessionaire Rental Car Provider. Each
fractional period less than a twenty-four (24) hour period shall be deemed a Contract
Day. The Aviation Commission may adjust the Rental Car Customer Facility Charge
annually. The adjusted Rental Car Customer Facility Charge shall become effective
on January 1 of each year.
SECTIO 2. The revisions to this Ordinance set fort h herein shall become effective
upon its adoption in accordance with applicable laws.
SECTIO 3. All ordinances or parts of ordinances in conflict herewith are hereby
repealed.
SECTIO 4. SAVIGS CLAUSE
In the event any phrase, clause, sentence, paragraph, or paragraphs of this
Ordinance is or are declared invalid for any reason, the remainder of this
Ordinance shall not be invalidated, but shall remain in full force and effect, all
parts of this Ordinance being declared separable and independent of all others. In
the event that a judgment is entered, and all appeals exhausted, which judgment
finds, concludes or declares this Ordinance is unconstitutional or is otherwise
invalid, the Customer Facility Charge authorized by this Ordinance shall be
suspended and terminated as of the date such declaration.
COUTY: AVIATIO COMMISSIO:
Approved: Approved:
David Copenhaver, Mayor Douglas Lively, Chairman
Attest: Attest:
Clerk of Commission Commission Secretary
Clerk (Seal) Secretary (Seal)
Approved as to form:
County Attorney
Attachment number 1 \nPage 3 of 3
Item # 8
Commission Meeting Agenda
4/15/2014 2:00 PM
RFP AWARD AND CONTRACT FOR AIRPORT CUSTODIAL SERVICES
Department:Augusta Regional Airport
Caption:Request the approval of the bid and contract between the Augusta
Regional Airport and Intercontinental Services (ICS) Inc. for
Custodial Services as approved by the Augusta Aviation
Commission at their March 27, 2014 Meeting. (RFP 14-110)
Background:The Augusta Aviation Commission approved a one year contract
with American Facility Services, Inc., for custodial services at the
Augusta Regional Airport, on April 26, 2012, with services
commencing on June 1, 2012. The contract was subsequently
extended for one additional year with the Augusta Aviation
Commission approving that amendment on February 28, 2013. A
new Request for Proposal (RFP) was solicited in January 2014,
and opened on February 13, 2014, for implementation on June 1,
2014.
Analysis:There were five proposals received and graded for selection.
Following the ranking process by the committee, separate seals
were broken for the fees proposed by each contractor and final
points for award tabulated (evaluation sheet attached). ICS, Inc.,
of Suwanee, Georgia was the overall winner with average points
of 95.3 from the committee. A final contract is attached for review
and recommended execution in the amount of $178,320.00
annually, or $14,860.00 monthly. Current fees paid to American
Facility Services are $190,800.00 annually or $15,900.00
monthly. This represents a savings year over year of $12,480.00.
Financial Impact:$178,320.00 annually, or $14,860.00 monthly a savings year over
year of $12,480.00.
Alternatives:Deny request.
Recommendation:Approve bid award and contract between ICS, Inc. and Augusta
Regional Airport as approved by the Augusta Aviation
Commission.Cover Memo
Item # 9
Funds are Available
in the Following
Accounts:
551081113-5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
COTRACT
FOR
CUSTODIAL SERVICES
AT THE AUGUSTA REGIOAL AIRPORT
BETWEE
AUGUSTA, GEORGIA
AD
ITERCOTIETAL COMMERCIAL SERVICES, IC.
Attachment number 1 \nPage 1 of 56
Item # 9
Custodial Services Contract
i
TABLE OF. CONTENTS
SECTION 1: GENERAL CONDITIONS ..........................................................................1
1.1 Definitions ........................................................................................................................ 1
1.2 Authorized Representatives ............................................................................................. 3
1.3 Changes/Contract Amendment ....................................................................................... 3
1.4 Contract Term .................................................................................................................. 4
1.5 Contract Termination ....................................................................................................... 4
1.6 Contractor’s Performance ................................................................................................ 4
1.7 Independent Contractor/Subcontractor .......................................................................... 5
1.8 Force Majeure .................................................................................................................. 5
1.9 Disasters ........................................................................................................................... 6
1.10 Security Requirements and Badging ................................................................................ 6
1.11 Commercial Activities ...................................................................................................... 7
1.12 Records and Audit ............................................................................................................ 7
1.13 Contingent Fees ............................................................................................................... 7
1.14 Rights and Remedies ........................................................................................................ 7
1.15 Non-Appropriations ......................................................................................................... 8
1.16 Representations and Warranties ..................................................................................... 8
1.17 Assignment ....................................................................................................................... 8
1.18 Notices ............................................................................................................................. 9
1.19 Waiver .............................................................................................................................. 9
1.20 Compliance with Applicable Laws and Regulations ......................................................... 9
1.21 Insurance .......................................................................................................................... 9
1.22 Patent Indemnity ........................................................................................................... 12
1.23 Indemnification and Hold Harmless ............................................................................... 13
1.24 Permits ........................................................................................................................... 13
1.25 Work Permits Required .................................................................................................. 13
1.26 Non-Discrimination ........................................................................................................ 14
1.27 Hazardous Materials ...................................................................................................... 14
SECTION 2: CONTRACTOR SERVICES......................................................................14
SECTION 3: SCOPE OF SERVICES ..............................................................................16
3.1 Services .......................................................................................................................... 16
3.2 Service Areas .................................................................................................................. 16
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3.3 Service Hours ................................................................................................................. 17
3.4 Service Quality Standards .............................................................................................. 17
3.5 Service Performance Work Methods/Standards ........................................................... 19
3.5.1 Safety Precautions in all Service Areas .................................................................. 19
3.5.2 All Service Areas Standards .................................................................................... 19
3.5.3 Deep Cleaning Typical Duties ................................................................................. 20
3.5.4 Policing Typical Duties ............................................................................................ 22
3.5.5 Ash Receptacles ..................................................................................................... 22
3.5.6 Blinds and Window Coverings................................................................................ 22
3.5.7 Brass floor Plates/Receptacles Cleaned and Polished ........................................... 22
3.5.8 Carpet Clean Complete .......................................................................................... 23
3.5.9 Carpet Clean Spot .................................................................................................. 23
3.5.10 Carpet Entrance Mats and Walk off mats .............................................................. 23
3.5.11 Carpet Vacuum Complete ...................................................................................... 23
3.5.12 Carpet Vacuum Traffic Patterns ............................................................................. 24
3.5.13 Drinking Fountains Clean and Disinfect ................................................................. 24
3.5.14 Elevators ................................................................................................................. 24
3.5.15 Exterior Areas, Entrance Areas, Vestibules, Including Curbside and Verandas Deep
Clean and Police ..................................................................................................... 24
3.5.16 Exterior Areas, Curbside and Verandas Power Blow ............................................. 24
3.5.17 Exterior Entrances, Curbside, Ramp side, and Verandas Pressure Wash .............. 24
3.5.18 Floor Cleaning Non-Carpeted ................................................................................. 25
3.5.19 Floors Dust /Sweep/Mop ....................................................................................... 25
3.5.20 Floors Mop Damp/Spot .......................................................................................... 25
3.5.21 Floors Mop Wet ..................................................................................................... 26
3.5.22 Floors Restore Finish (Concourse, Wide open, non-obstructed, and clear areas
Burnish Floors Coated with Synthetic Floor Finish) ............................................... 26
3.5.23 Floors Restore Finish (Small confined areas, spray-Buff Floors coated with
Synthetic Floor Finish) ............................................................................................ 27
3.5.24 Floors Restore Finish (Vestibules) .......................................................................... 27
3.5.25 Floors Strip Finish and Restore Finish .................................................................... 28
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3.5.26 Furniture and Building Surfaces etc. Damp Wipe, Dust, Spot Clean ..................... 28
3.5.27 Furniture Rearrange as Required ........................................................................... 29
3.5.28 Glass Cleaning, all glass surfaces ............................................................................ 29
3.5.29 Miscellaneous Cleaning Services............................................................................ 29
3.5.30 Report Maintenance Items to Marshal’s Operations Center ................................ 29
3.5.31 Restrooms Clean and Police ................................................................................... 29
3.5.32 Restrooms Deep Clean ........................................................................................... 31
3.5.33 Seating Spot Clean and Dust .................................................................................. 32
3.5.34 Stairwells Cleaned .................................................................................................. 32
3.5.35 Stanchions and Free Standing Signs Spot Clean and Dust ..................................... 33
3.5.36 Trash Cans Remove Trash, Clean Container, and Replace Liners .......................... 33
3.5.37 Trash, loose. ........................................................................................................... 33
3.5.36 Verandas Mop ........................................................................................................ 33
3.5.37 Verandas Pressure Washed ................................................................................... 33
SECTION 4: AIRPORT’S ADMINISTRATOR DUTIES ..............................................34
SECTION 5: CONTRACTOR’S EMPLOYEES .............................................................34
5.1 Work Supervision ........................................................................................................... 34
5.2 Labor Requirements ....................................................................................................... 34
5.3 Relief for Absenteeism, Vacation, Sick, etc. ................................................................... 36
5.4 Contractor’s Employees Uniforms and Identification .................................................... 36
5.5 Contractor Personnel Training ....................................................................................... 36
5.6 Materials, Supplies, Tools, and Equipment Management ............................................. 37
5.7 Maintenance of Office, Equipment, and Carts .............................................................. 37
5.8 Key Control/Security ...................................................................................................... 37
SECTION 6: CONTRACTOR’S COMPENSATION......................................................37
SECTION 7: NON-PERFORMANCE .............................................................................38
7.1 Non-Performance........................................................................................................... 38
7.2 Penalty for Non-Performance ........................................................................................ 39
SECTION 8: AGREEMENT ............................................................................................39
8.1 Entire Agreement ........................................................................................................... 39
8.2 Governing Law ............................................................................................................... 39
8.3 Legal Construction ......................................................................................................... 39
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8.4 Prior Contracts Superseded ........................................................................................... 39
8.5 Counterparts .................................................................................................................. 40
8.6 Further Acts .................................................................................................................... 40
8.7 Inspection ....................................................................................................................... 40
8.8 Amendments .................................................................................................................. 40
8.9 Temporary Suspension or Delay of Performance of Contract ....................................... 40
8.10 Use of the City Landfill ................................................................................................... 40
SIGNATURE PAGE .........................................................................41
EXHIBIT 1: AIRPORT SERVICE AREAS DIAGRAM ................................................42
EXHIBIT 2: COMMERCIAL TERMINAL HOLDING ROOM SERVICE AREA .......43
EXHIBIT 3: COMMERCIAL TERMINAL TICKETING AND BAGGAGE CLAIM
SERVICE AREAS .............................................................................................................44
EXHIBIT 4: COMMERCIAL TERMINAL ADMINISTRATIVE SERVICE AREA ....45
EXHIBIT 5: FIXED BASE OPERATOR SERVICE AREA ...........................................46
EXHIBIT 6: HANGAR 1 SERVICE AREA ....................................................................47
EXHIBIT 7: HANGAR 2 SERVICE AREA ....................................................................48
EXHIBIT 8: SERVICE QUALITY CONTROL PLAN ...................................................49
EXHIBIT 9: MANAGEMENT PLAN .............................................................................50
EXHIBIT 10: AIRLINE SCHEDULE SEPTEMBER 2013 ............................................51
EXHIBIT 11 BID PRICING SHEETS
EXHIBIT 12 CONTRACTOR'S REQUIRED SUBMITTALS
Attachment number 1 \nPage 5 of 56
Item # 9
Custodial Services Contract
1
THIS CONTRACT made and entered into this MARCH 27, 2014 by and between, AUGUSTA,
GEORGIA, a political subdivision of the State of Georgia, hereinafter called “City”, acting through the
AUGUSTA AVIATION COMMISSION, whose address is 1501 Aviation Way, Augusta Regional
Airport at Bush Field, Augusta, Georgia 30906-9600, hereinafter called “Airport”, and Intercontinental
Services, Inc. 1110 Satellite Blvd. # 403 Suwanee, GA a corporation whose address is hereinafter called
“Contractor”.
WITESSETH :
WHEREAS, the City is the owner and operator of a full service commercial airport known as
the Augusta Regional Airport;
WHEREAS, the City has solicited a bid for Contract Custodial Services for the Airport;
WHEREAS, the Contractor submitted a bid for said services; and
WHEREAS, the City, on behalf of the Airport, accepted the Contractor’s Bid for said services;
OW THEREFORE, in consideration of the mutual covenants, promises, and agreements
herein contained, the City and the Contractor hereby agree as follows:
Contractor Services shall be in accordance with the scope of services and all provisions provided
herein.
Section 1: General Conditions
1.1 Definitions
In addition to the terms that may be defined in the Bid document, which are incorporated herein
by reference, the following terms or pronouns used in place of them have the following
meanings whenever used in the Contract Documents (defined below) or in related documents.
1.1.1 Administrator: The Airport’s representative assigned to administer this Contract.
Administrator is responsible for the performance of this Contract on behalf of Airport.
1.1.2 Airport: Augusta Regional Airport.
1.1.3 Airport Executive Director: The person tasked with the day-to-day operations of the
Airport.
1.1.4 ACP: Approved Cleaning Product.
1.1.5 Augusta, Georgia or City: Augusta, Georgia Commission.
1.1.6 Aviation Commission: The Augusta Regional Airport Aviation Commission tasked
with the overall administration of the Airport.
1.1.7 Change Order: A written order initiated by the Administrator or Airport Executive
Director directing the Contractor to perform changes, additions, or deletions in the
scope of work.
1.1.7 Contract: The written agreement between the City and the Contractor for the
performance of the work in accordance with the requirements of the Contract
Documents.
1.1.8 Contract Documents: The contract documents include the Bid Specifications known
as the Bid for Contract Custodial Services, Vendor Bid documents, and Contract for
Custodial Services, together with all addenda, supplemental change orders, required
exhibits, submittals, schedules, etc.
Attachment number 1 \nPage 6 of 56
Item # 9
Custodial Services Contract
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1.1.10 Contractor: The individual, partnership, or corporation entering into this Contract
with the City for the Services as described herein.
1.1.11 Contractor’s Representative: Contractor’s representative in all dealings with the
Airport.
1.1.12 Contractor Services: Describes the purpose of the Contract, Scope of Services,
Service Areas, Service Performance Work Method/Standards, Service Quality
Standards, and Service Quality Control Program.
1.1.13 Daily: Every day, including weekends and holidays, 365 days per year.
1.1.14 Deep Cleaning: Deep cleaning is an exceptionally intense cleaning process. Deep
cleaning services include everything in a policing service and more. Deep cleaning, in
public areas, will normally be accomplished when customers are not in facilities,
ideally on the third shift. When customers arrive each morning, deep cleaning will
have been completed.
1.1.15 Extra Work: That work that is performed and is not included in the Contract’s Scope
of Services.
1.1.16 General Conditions: The general term comprising all the directions, provisions, and
requirements contained herein, entitled “General Conditions” and any Addenda, which
may be issued for the Contract.
1.1.17 Hazardous Material: Hazardous material(s) means any hazardous or toxic
substance, material, or waste, which is or becomes regulated by any local
governmental authority or the United States Government. Hazardous Material(s)
include, without limitation, any material, or substance, which is defined as:
(i) A “hazardous waste”, “extremely hazardous waste”, or “restricted hazardous
waste” or similar term under any laws now or hereafter enacted by the United
States or the State of Georgia or any political subdivision thereof, or
(ii) A “hazardous substance” pursuant to the Federal Water Pollution Control Act,
33 U.S.C. § 1317, or
(iii) A “hazardous waste” pursuant to the Federal Resource Conservation and
Recovery Act, 42 U.S.C. § 6901 et seq., or
(iv) A “hazardous substance” pursuant to the Comprehensive Environmental
Response, Compensation and Liability Act, 42 U.S.C. § 9601 et seq.
1.1.18 on-Performance and/or Unacceptable Work : Work that has not been performed in
accordance with or as described in the Service Performance Standards/Methods and
Service Quality Standards in any Service Area.
1.1.19 Parties: The City and Contractor.
1.1.20 Policing: Policing is defined as light cleaning. Policing does not take the place of
deep cleaning or routine maintenance. Policing supplements routine maintenance and
occurs between routine deep cleaning periods. Contractor will police service areas to
make sure facilities are continuously in proper condition. Policing will normally be
accomplished when customer are in the facility, on first and second shifts.
1.1.21 Routine Work: Routine Work is that work to be normally performed by the
Contractor as set forth in the Scope of work and as specified in the Performance Work
Statement.
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Custodial Services Contract
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1.1.22 Scope of Services: The work that is to be accomplished under the terms of the
contract.
1.1.23 Service Areas: Those areas for which the Contractor should provide custodial Services
as described herein.
1.1.24 Service Performance Work Method/Standard: The minimally acceptable manner of
performing routine work, including detailed technical requirements as to materials,
equipment, and methods by which such work is to be performed and used to measure
Contractor’s performance.
1.1.25 Service Quality Control Program (QCP): The QCP is a system for identifying and
correcting deficiencies in the quality of services before the level of performance
becomes unacceptable. Preparation of this document is the responsibility of the
Contractor.
1.1.26 Service Quality Standards: The standards that Contractor should perform routinely,
that will result in the Airport being maintained at a very high level of cleaning.
1.1.27 Secured Area: Those Airport areas, which require personnel to be badged or escorted
by a badged person.
1.1.28 Subcontractor: Any individual, partnership, or corporation who is contractually bound
to the Contractor to perform a specific portion of the total work package under this
Contract which is limited to special projects approved by the Administrator.
1.1.29 Term: The length of time that the contract will be in effect unless terminated earlier.
1.2 Authorized Representatives
1.2.1 Augusta, Georgia/Airport’s Administrator: Airport’s Representative shall be the
Airport’s Executive Director or his designee.
1.2.2 Contractor’s Representative: The Contractor’s representative for all dealings with
Airport is Sung Soo Kim- Contractor’s Representative may be changed upon prior
written notice delivered to Airport’s Administrator.
1.2.3 Communication Plan: The Contractor shall prepare and provide to the Airport’s
Administrator a communication plan detailing how the Contractor’s plans on using
technology (two-way digital communication i.e., land telephone lines, mobile telephone
devices, mail, and email) to communicate with Administrator.
1.3 Changes/Contract Amendment
1.3.1 The City may make changes to the Scope of Services, which may result in changes to
the general scope of the Contract and its provisions.
1.3.2 The Parties acknowledge that there may be additional need to perform additional
custodial work in preparation for the special events, such as the Masters® Golf
Tournament, and other special circumstances.
1.3.3 No changes, or amendments to this Contract shall be binding upon the City or the
Airport unless approved and signed by the Aviation Commission in advance of
performing work.
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1.4 Contract Term
The term of this Contract shall commence as first written above and shall continue for a period of
one (1) year from that date, unless terminated earlier by the Airport. The Contract may be
renewed for one additional year at the sole option of the City. The City shall notify the
Contractor at least ninety-(90) days prior to the expiration date of its intent to renew this Contract.
1.5 Contract Termination
1.5.1 The City may, at its sole option, terminate the Contract with or without cause at any
time upon thirty-(30) day’s written notice by certified mail to the Contractor without
prejudice to any other right or remedy it may have.
1.5.2 This Contract shall terminate immediately upon written notice by the City upon the
occurrence of any of the following circumstances:
1.5.2.1 If, with or without the Contractor’s consent, a receiver, liquidator, trustee or
similar administrator is appointed to take charge of all, or substantially all, of
its assets;
1.5.2.2 If either the Contractor is adjudged, or becomes bankrupt or insolvent, is
unable to pay its debts as they become due, or makes an assignment for the
benefit of its creditors;
1.5.2.3 Of any judicial proceedings are commenced by or on behalf of the Contractor
pursuant to any bankruptcy, insolvency or debtor relief law; or
1.5.2.4 If the Contractor voluntarily or involuntarily undertakes to dissolve or wind-
up its affairs.
1.5.3 The City shall be the sole judge of non-performance, which shall include any failure on
the part of Contractor to accept the award, to furnish required documents, and/or to
fulfill any portion of this Contract within the time stipulated or within thirty-(30) days,
whichever is earlier.
1.5.4 Upon failure of Contractor to perform any of its obligations hereunder and its failure to
cure the default within ten (10) days after notice thereof, the City may, at its option,
terminate this Contract and or pursue any other remedy at law or in equity. All such
remedies are cumulative and may be exercised concurrently or separately. Contractor
shall pay the City’s costs and expenses, including attorney’s fees, incurred by the City
in exercising any of its rights or remedies hereunder or enforcing any of the terms,
conditions, or provisions hereof.
1.5.5 Notice of elective termination pursuant to this paragraph shall be deemed effective on
the third business day after the postmark date of the certified mail notice.
1.5.6 This Contract shall terminate automatically and immediately upon the closing of the
Airport facilities by the City, or if the City loses the funding necessary to maintain the
Contract. Cancellation will be at no cost to The City, except for services already
provided.
1.6 Contractor’s Performance
1.6.1 Contractor, at its own expense, shall furnish all necessary management, supervision,
labor, supplies, technical support and other accessories and services for maintenance,
and the performance of other services in the designated Service Areas as described in
these Contract Documents. Such services shall be performed in strict accordance with
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the General Conditions, Scope of Services, and Service Performance Work
Methods/Standards, and Service Quality Standards.
1.6.2 Contractor’s performance shall be subject to inspection and approval by the Airport
Executive Director or his designee. If the Contractor’s performance is, or becomes
unsatisfactory, as determined by the Airport Executive Director, an appropriate
reduction in payment due will be made from Contractor’s invoice and Contractor will
be directed to correct the unsatisfactory performance. The correction of unsatisfactory
work shall be at no additional cost to Airport.
1.6.3 No Partnership or Joint Venture. Nothing contained in this Contract will be deemed to
create a partnership or joint venture between the City and Contractor or cause the City
to be responsible for the debts or obligations of Contractor or any other party.
Contractor must not represent to anyone that its relationship to the City is other than as
the City’s Contractor. Contractor must act as an independent agent and not as the agent
of the City in performing this Contract and shall maintain complete control over its
employees and all of its lower-tier suppliers and subcontractors. Nothing contained in
this Contract or any lower tier purchase order or subcontract awarded by Contractor
will create any contractual relationship between any lower-tier supplier or subcontractor
and the City. No act or direction of the City shall be deemed the exercise of
supervision or control of the Contractor’s performance hereunder.
1.7 Independent Contractor/Subcontractor
1.7.1 Contractor is acting, in performance of this Contract, as an independent contractor.
Personnel supplied by the Contractor or its agents or subcontractors hereunder are not the
City’s or the Airport’s employees or agents and Contractor assumes full responsibility for
their acts. Contractor shall be solely responsible for the payment of compensation to its
employees or subcontractors. The City shall not be responsible for payment of worker’s
compensation, disability benefits, and unemployment insurance or for withholding and
paying employment taxes for any Contractor employee, subcontractors or agent, but such
responsibility shall be solely that of Contractor.
1.7.2 This clause of the contract does not prevent the Airport from requiring Contractor to have
its employees follow normal rules and guidelines for work performance, redirecting the
efforts of the employees to meet the needs of the facilities, performing safety or from
requiring Contractor to perform the requirements of this Contract satisfactorily, according
to the General Conditions, Scope of Services, Service Performance Work
Methods/Standards, and Service Quality Standards, as described herein.
1.8 Force Majeure
1.8.1 Neither party hereto shall be considered in default in the performance of its obligations
hereunder to the extent that the performance of any such obligation, except the
payment of money, is prevented or delayed by any cause, existing or future, which is
beyond the reasonable control of the affected party, or by a strike, lockout or other
labor difficulty, the settlement of which shall be within the sole discretion of the party
involved.
1.8.2 Each party hereto shall give notice promptly to the other of the nature and extent of any
Force Majeure claimed to delay, hinder, or prevent performance of the services under
this Contract. In the event either party is prevented or delayed in the performance of
this obligation because of such Force Majeure, there shall be an equitable adjustment of
the schedule.
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1.8.3 Contractor will not be liable for failure to perform or for delay in performance because
of Force Majeure, including the following:
1.8.3.1 Any cause beyond its reasonable control;
1.8.3.2 Any act of God;
1.8.3.3 Inclement weather;
1.8.3.4 Earthquake;
1.8.3.5 Fire;
1.8.3.6 Explosion;
1.8.3.7 Flood;
1.8.3.8 Strike or other labor dispute;
1.8.3.9 Any shortage or disruption of or inability to obtain labor, material,
manufacturing facilities, power, fuel or transportation from unusual
sources, or any other transportation facility;
1.8.3.10 Delay or failure to act of any governmental or military authority;
1.8.3.11 Any war, hostility or invasion;
1.8.3.12 Any embargo, sabotage, civil disturbance, riot or insurrection;
1.8.3.13 Any legal proceedings; or
1.8.3.14 Failure to act by Contractor’s suppliers due to any cause which Contractor
is not responsible, in whole or in part.
1.9 Disasters
Contractor shall make his entire assigned work force and materials available to the Airport to
secure the Facilities and for protection of life and property in the event of a disaster such as, but
not limited to, tornadoes, floods, and fires. The Contractor shall do such extra work as directed
by the Administrator and shall keep pertinent records of all extra work performed. The
Contractor shall be separately reimbursed by Change Order for all extra work performed which is
beyond the scope of this Contract.
1.10 Security Requirements and Badging
Contractor’s employees are required to operate in Airport’s secure areas. Contractor shall be
required to obtain the Airport’s Security Identification Display Area (SIDA) badges for any
employee working in the secured area. Contractor shall comply, at its own expense, with the
Transportation Security Administration (TSA) and the Airport’s security requirements for the
Airport including, but not limited to employee training and badges. Contractor shall cooperate
with the TSA and the Airport on all security matters and shall promptly comply with any project
security arrangements established by the Airport. Compliance with such security requirements
shall not relieve Contractor of its responsibility for maintaining proper security for the above-
noted items, nor shall it be construed as limiting in any manner Contractor’s obligation with
respect to all applicable federal, state and local laws and regulations and its duty to undertake
reasonable action to establish and maintain secure conditions at and around the Premises and
throughout the Airport. All employees shall be properly badged and comply with all TSA and
Airport safety and security rules.
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1.10.1 The required custodial work is described, herein. Any Contractor employee(s)
assigned to perform work in a secured area are required to be “badged” or to be
escorted a “badged” Contractor employee the entire time they are in a secured area.
1.10.2 To qualify for a badge, individual must be fingerprinted and have a background
investigation completed. In addition, the Airport will conduct a background inquiry
and require finger printing of all individuals who will be working on the secured side of
the Airport screening point. This may also include collection of appropriate criminal
history information, contractual and business associations and practices, employment
histories, reputation in the business community and credit reports for the Contractor, as
well as, its employees.
1.10.3 Contractor consents to such an inquiry and agrees to make available to the Airport such
books and records the Airport deems necessary to conduct the review.
1.10.4 Contractor shall pay all costs associated with providing SIDA badges.
1.10.5 Contractor shall be responsible for any fines assessed by the Federal Aviation
Administration (FAA) or TSA because of the actions of its employees or
subcontractors.
1.10.6 Contractor’s failure to comply with Airport Security Requirements and Badging
procedures shall be considered an event of default.
1.11 Commercial Activities
Neither Contractor nor its employees may establish any commercial activity or issue concessions
or permits of any kind to third parties for establishing activities at the Airport.
1.12 Records and Audit
Contractor and its subcontractors shall maintain records and accounts in connection with all
aspects in the performance of this Contract, including those, which will accurately document
incurred costs, both direct and indirect, of whatever nature, during and for a period of three (3)
years from the expiration or other termination of this Contract, unless otherwise specified by
applicable law. The City may examine and copy, at all reasonable times, with advance
notification, those records, and accounts. Contractor shall maintain all records in a central
location in the City.
1.13 Contingent Fees
Contractor warrants that it has not employed or retained any company or person, other than a
bona fide employee working for Contractor, to solicit or secure this Contract; and that Contractor
has not paid or agreed to pay any company, association, corporation, firm or person, other than a
bona fide employee working for Contractor, any fee, commission, percentage, gift or any other
consideration contingent upon or resulting from the award or making of this Contract. For the
breach or violation of this warranty and upon a finding after notice and hearing, the City may
terminate the Contract and, at its discretion, may deduct from the Contract sum, or otherwise
recover the full amount of any such fee, commission, percentage, gift or consideration.
1.14 Rights and Remedies
The rights and remedies of the City provided in this paragraph are not exclusive and are in
addition to any other rights and remedies provided by law or under this Contract.
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1.15 Non-Appropriations
Notwithstanding anything contained in this Contract, if sufficient funds have not been
appropriated to support continuation of this Contract for an additional calendar year or an
additional term of the Contract, this Contract shall terminate absolutely and without further
obligation on the part of the City at the close of the calendar year of its execution or if the City
suspends performance pending the appropriation of funds.
1.16 Representations and Warranties
In order to induce the City to enter into this Contract, Contractor hereby represents and warrants
that as of the date above written that:
1.16.1 Contractor is duly organized and validly existing in good standing under the laws of the
state of GA. in which it is organized, is qualified to do business in all jurisdictions in
which it is operating, and has the power and authority to execute and deliver and to
perform its obligations under this Contract and the documents to which it is signatory;
and
1.16.2 The execution, delivery and performance by Contractor and its undersigned
representative(s) of this Contract and other documents to which Contractor is a
signatory do not require the approval or consent of any other person, entity or
government agency and do not result in any breach of any agreement to which
Contractor is a party or by which it is bound; and
1.16.3 The execution, delivery and performance by Contractor of this Contract and other
documents to which it is a signatory have been duly authorized by all necessary action,
and constitute legal, valid and binding obligations of Contractor, enforceable against
Contractor in accordance with its terms; and
1.16.4 No action, suit or proceeding to which Contractor is a party is pending or threatened
that may restrain this Contract, or the enjoyment of rights or benefits contemplated
herein; and
1.16.5 Contractor has all State of Georgia Licenses and permits required for the performance
of custodial services and shall only use properly licensed and trained persons to
perform such services.
1.17 Assignment
Without the prior written consent of the City, Contractor may not assign, transfer, or convey any
of its interests under this Contract, nor delegate any of its obligations or duties under this Contract
except as provided herein.
1.17.1 Consent of the City Required. Any assignment of this Contract or rights under this
Contract, in whole or part, without the prior written consent of the City will be void,
except that, upon ten-(10) calendar days prior written notice to the City, Contractor
may assign monies due or to become due under this Contract. Any assignment of
monies will be subject to proper setoffs in favor of the City and to any deductions
provided for in this Contract.
1.17.2 No Relief of Responsibilities. No assignment will be approved which would relieve
Contractor of its responsibilities under this Contract.
1.17.3 Parties Bound. This Contract will be binding upon and inure to the benefit of the City
and Contractor and their respective successors and assigns.
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1.18 Notices
1.18.1 Delivery. All notices given by either party to the other under this Contract must be in
writing and delivered by: (i) regular mail, postage prepaid; (ii) certified or registered
mail; (iii) facsimile; or (iv) hand delivery, to the parties at the addresses and facsimile
numbers set forth in the Clause titled “Addresses”.
1.18.2 Receipt. Notices sent by mail will be deemed to be received upon deposit in the mail,
properly addressed. Notices sent by certified or registered mail will be deemed to be
received upon the date of the acknowledgment. Notices sent by facsimile will be
deemed to be received upon successful transmission to the proper facsimile number.
Notices delivered by hand delivery will be deemed to be received upon acceptance by
the respective party or its agent.
1.18.3 Change of Address or Facsimile Number. Either party may, at any time, change its
respective address or facsimile number by sending written notice to the other party of
the change.
1.18.4 Addresses.
To THE CITY: To CONTRACTOR:
Augusta Regional Airport ICS, Inc.
Attn: Executive Director Attn: Sung Soo Kim
1501 Aviation Way 1110 Satellite Blvd. Suite 403
Augusta, Georgia 30906 Suwanee, GA 30024
Telephone: (706) 7898-3236 Telephone: 678-530-0401
With a copy to:
Augusta General Counsel
Augusta Richmond County Department of Law
501 Greene St.
Augusta, Georgia 30901
1.19 Waiver
The failure of the City to seek redress for any violation of or to insist upon the strict performance
of, any term of this Contract will not prevent a subsequent violation of this Contract from being
actionable by the City. The provision in this Contract of any particular remedy will not preclude
the City from any other remedy as law or equity.
1.20 Compliance with Applicable Laws and Regulations
Contractor covenants and agrees that it, its agents and employees shall comply with all Georgia,
county, state, and federal laws, Airport Rules and Regulations, and City ordinances applicable to
the work to be performed under this Contract, and that it shall obtain all necessary permits, pay
all license fees and taxes to comply therewith. Further, Contractor agrees that it, its agents, and
employees will abide by all rules, regulations, and policies of Airport during the term of this
Contract, including any renewal periods.
1.21 Insurance
1.21.1 During the term of this Contract, Contractor shall provide, pay for, and maintain with
companies reasonably satisfactory to the City and the Aviation Commission, the types
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of insurance as set forth in the City Code, and Georgia law as the same may be
amended from time to time, and as described herein. In the event of a conflict between
the provisions of the City Code and this Contract, the more stringent requirement shall
govern. In any event, the decision of the City’s Risk Manager shall govern. In no
event shall Contractor maintain any insurance less than the requirements set forth in the
City Code, as amended. The required insurance policies shall comply with the laws of
the State of Georgia.
1.21.2 The Contractor and its subcontractors are required to maintain minimum insurance to
protect itself and the City from the normal insurable liabilities that may be incurred by
Contractor in the performance of the Contract’s Scope of Services the Airport. In the
event such insurance shall lapse, the City and the Aviation Commission reserve the
right to obtain such insurance at the Contractor's sole expense.
1.21.3 All insurance policies shall be issued by insurance companies eligible to do business in
the State of Georgia and Best Rated A- or equivalent.
1.21.4 All such evidence of insurance shall be in the form of certificates of insurance
satisfactory to the City and its Risk Manager, accompanied by a certified true copy of
an endorsement to each policy containing the requirements herein. Properly executed
certificates of insurance shall evidence the insurance coverage, endorsements, and
limits required. The authorized representative of the insurance company shown on the
certificate shall sign these certificates.
1.21.5 The Contractor's insurance policies as required by this Contract shall apply separately
to the City as if separate policies had been issued to Contractor and City.
1.21.6 No operations shall commence at the Airport unless and until the required certificates
of insurance are in effect and approved by the City’s Risk Manager.
1.21.7 Contractor shall furnish to the City’s Risk Manager and Aviation Commission annually
Certificates of Insurance evidencing that all of the herein stated requirements have been
met.
1.21.8 Renewal Certificates of Insurance must be provided to the City’s Risk Manager and
Aviation Commission as soon as practical but in every instance prior to expiration of
current coverage.
1.21.9 Insurance binder letter(s) or a Certificate(s) of Insurance as described above must be
sent to the address below with a copy to the City address in paragraph 1.18.4 above:
Augusta, Georgia of Augusta
Risk Manager
530 Greene Street
Room 217
Augusta, Georgia. 30901
(706) 821-2502 (Fax)
1.21.10 Contractor’s and subcontractors’ insurance companies or their authorized representative
shall give the City and the Aviation Commission thirty (30) days prior written notice of
any cancellation, intent not to renew, or material reduction in any policy’s coverage,
except in the application of the Aggregate Limit Provisions. A ten-(10) day notice
shall be required in the event of cancellation due to non-payment of premium. In the
event of a reduction to the Aggregate Limit, it is agreed that immediate steps will be
taken to have the prior Aggregate Limit reinstated.
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1.21.11 All Contractor and subcontractors policies shall provide coverage as indicated below
and that includes, or has been endorsed to include, or has the same substantive effect as
the following:
1.21.11.1 Subrogation. Contractor and its subcontractors waives its right of
subrogation against the City, the Aviation Commission, the Airport, and
their officers, agents, elected and appointed officials, representatives,
volunteers, and employees.
1.21.11.2 Hold Harmless. All policies shall include a hold harmless provision.
The amount or amounts of all required policies shall not be deemed a
limitation of the Contractor's agreement to indemnify and hold harmless
the City, its officers, elected officials, employees, agents and the Aviation
Commission and its employees.
In the event Contractor shall become liable in an amount in excess of the
amount or amounts of such policies, then the Contractor shall save the
City, its officers, elected officials, employees, agents and the Aviation
Commission and its employees harmless from the whole thereof, except in
the event of gross negligence of the City.
1.21.11.3 Additional Insured. The City, the Aviation Commission, and each of its
Commissioners, officers, agents, elected representatives, volunteers, and
employees, in their respective capacities as such, shall be named additional
insured hereunder with respect to the products, premises, and operations of
the named insured.
1.21.11. Severability of Interest and Contractual liability. Any such policy shall
contain Severability of Interest and Contractual liability coverage at least
as broad as that given in the most current CG 00 01 ISO form.
1.21.12 If at any time the Executive Director requests a written statement from the insurance
company as to any impairment to the aggregate limit, Contractor shall promptly
authorize and have delivered such statement to the Aviation Commission. Contractor
authorizes the Aviation Commission and/or the City’s Risk Manager to confirm with
Contractor’s insurance agents, brokers, and insurance companies all information
furnished.
1.21.13 The acceptance of delivery to the City and the Aviation Commission of any certificate
of insurance evidencing the insurance coverage and limits required under this Contract
does not constitute approval or acceptance by the City or the Aviation Commission that
the insurance requirements in this Contract have been met.
1.21.14 The Contractor and the City understand and agree that the minimum limits of the
insurance herein required may, from time to time, become inadequate, and Contractor
agrees that it will increase such minimum limits upon receipt of written notice defining
the basis of the increase. The Contractor shall furnish the City, within sixty-(60) days
of the effective date thereof, a certificate of insurance evidencing that such insurance is
in force.
1.21.15 Notwithstanding the foregoing, the wording of all policies, forms, and endorsements
must be reasonably acceptable to the City’s Risk Manager and Aviation Commission.
The amounts and types of insurance shall conform to the following minimum
requirements with the use of Insurance Service Office policies, forms, and
endorsements or broader, where applicable.
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1.21.15.1 Workers’ Compensation and Employer’s Liability Insurance. Contractor
maintained in force Workers’ Compensation and Employer’s Liability
Insurance during the term of this Contract for all employees engaged in the
operations under this Contract. The limits of coverage shall not be less
than:
Workers’ Compensation Georgia Statutory
Employer’s Liability $1,000,000 Each Accident
$1,000,000 Disease Aggregate
$1,000,000 Disease Each Employee
1.21.15.2 Comprehensive General Liability Insurance. Contractor shall maintain in
force throughout the term of this Contract, one million dollars
($1,000,000) in Broad Form Comprehensive General Liability insurance.
The Contractor's Comprehensive General Liability policy shall insure
Contractor against claims for bodily injury, death, or property damage
occurring on, in, or about the Airport or resulting from any accident
occurring on or about the roads, terminal, driveways, or other areas of the
Airport used by the Contractor.
1.21.15.3 Automobile Liability Insurance. Covering all owned, non-owned and hired
vehicles, used in connection with the work identified in Scope of Services.
Automobile Insurance in the minimum amount of One Million Dollars
($1,000,000.00) combined single limit coverage. If the Contractor's
Comprehensive General Liability coverage includes vehicular operations
on the Airport, separate automobile insurance shall not be required.
1.21.15.4 Other Insurance.
The types and amounts of Other Insurance coverage required to be carried
by Contractor shall be determined by the City’s Risk Manager on a case-
by-case basis. In any event, for each type of Other Insurance required to be
carried, Contractor shall provide no less than One Million Dollars
($1,000,000.00) coverage per occurrence per type of insurance. Coverage
may be required at higher levels than the above minimum based upon the
nature of Contractor’s risk exposure.
Dependent upon the precise nature of the activities to be conducted by the
Contractor, additional types of insurance coverage such as the following
examples, among other, may be required to be carried by Contractor:
1.21.15.4.1 Property Liability
1.21.15.4.2 Products Liability
1.21.15.4.3 Chemical and Environmental Damage Liability
1.21.15.4.4 Other
1.22 Patent Indemnity
Except as otherwise provided, the Contractor agrees to indemnify the City, Airport, and their
Boards of Commissioners, officers, agents and employees against liability, including costs and
expenses for infringement upon any letters or patent of the United States arising out of the
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performance of this Contract or out of the use or disposal by or for the account of the City of
supplies furnished or construction work performed hereunder.
1.23 Indemnification and Hold Harmless
Contractor agrees to indemnify and hold harmless the City, Augusta Aviation Commission,
Augusta-Richmond County Board of Commissioners and their members, officers, elected
officials, agents, servants, employees and successors in office, from any and all claims including
reasonable attorney's fees and expenses of litigation incurred by the Augusta-Richmond County
Board of Commissioners and the Augusta Aviation Commission, in connection therewith related
to or arising out of any damage or injury to property or persons, occurring or allegedly occurring
in, on or about Airport property which are in any way related to or arising out of any failure of
Contractor to perform its obligations hereunder.
Contractor further agrees that the foregoing contract to indemnify and hold harmless applies to
any claims for damage or injury to any individuals employed or retained by Contractor in
connection with any changes, additions, alterations, modifications and/or improvements made to
the premises, and hereby releases the Augusta-Richmond County Board of Commissioners and
the Augusta Aviation Commission, from liability in connection with any such claims.
Contractor agrees to indemnify and hold harmless at all times as set forth in the City Code, and
particularly Article 1, Chapter 3, Division 1, Section 1-3-8.5, Indemnity and Insurance, as the
same may be amended from time to time, and described herein. In the event of a conflict between
the provisions of Augusta- Richmond County Code and this Contract, the broader requirement
shall govern.
1.24 Permits
Contractor shall obtain and maintain at all times all necessary licenses, permits, and certifications
to perform the work described in the Contract. Contractor shall furnish copies of all licenses,
permits, and certifications to the Administrator.
1.25 Work Permits Required
Contractor agrees and acknowledges that its employees and agent’s employees, as well as any
subcontractors or subcontractors’ personnel, working on the Contract must be United States
citizens, or must be lawfully admitted for residence and be permitted to work in the United States
under the Immigration and Naturalization Act, 8 U.S.C. 1101, et seq.
All contractors and subcontractors entering into contracts with the City for the physical
performance of services shall be required to execute an Affidavit verifying its compliance with
O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is
contracting with the City has registered with and is participating in a federal work authorization
program.
All contractors and subcontractors must provide their E-Verify number and must be in
compliance with the electronic verification of work authorized programs operated by the United
States Department of Homeland Security or any equivalent federal work authorization program
operated by the United States Department of Homeland Security to verify information of newly
hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-
603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-
10-91 and shall continue to use the federal authorization program throughout the contract term.
All contractors shall further agree that, should it employ or contract with any subcontractor(s) in
connection with the physical performance of services pursuant to its contract with the City the
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contractor will secure from such subcontractor(s) each subcontractor's E-Verify number as
evidence of verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit
provided in Rule 300-10-01-.08 or a substantially similar form.
All contractors shall further agree to maintain records of such compliance and provide a copy of
each such verification to the City at the time the subcontractor(s) is retained to perform such
physical services. Such certificate is attached hereto as Exhibit and incorporated by reference.
1.26 Non-Discrimination
The Contractor shall not discriminate against any employee, or applicant for employment,
because of race, creed, religion, color, sex or national origin, marital status, physical handicap or
sexual orientation. Further, Contractor agrees, for itself, its representatives, successors in interest,
and assigns, as a part of the consideration hereof, that (1) no person on the grounds of race, color,
or national origin shall be excluded from participation in, denied the benefits of, or be otherwise
subjected to discrimination in the use of the Airport, (2) in the furnishing of services at Airport,
no person on the grounds of race, color, or national origin shall be excluded from participation in,
denied the benefits of, or be otherwise subjected to discrimination, and (3) Contractor shall use
Airport facilities in compliance with all other requirements imposed by or pursuant to 14 CFR
Part 152 and Title VI of the Civil Rights Act of 1964 and 49 CFR, Subtitle A, Part 21,
Nondiscrimination in Federally Assisted Programs of the Department of Transportation, and as
such Title and Regulations may be amended.
1.27 Hazardous Materials
Contractor shall not cause or permit any Hazardous Material to be brought, kept, or used in or
about the Airport by Contractor, its agents, employees, subcontractors, or invitees. Without
limiting the foregoing, if the presence of any Hazardous Material in the Airport caused or
permitted by Contractor results in any contamination of the Airport, Contractor shall promptly
take all actions at its sole expense as are necessary to return the Airport to the conditions existing
prior to the introduction of such Hazardous Material to the Airport; provided that Airport’s
approval of such actions, and the corrective actions to be used by Contractor in connection
therewith, shall first be obtained.
All solid waste shall be disposed of in accordance with Georgia law.
Section 2: Contractor Services
The Airport is a full-service Federal Aviation Administration certified commercial service airport with an
Airport-operated Fixed Based Operator (FBO) (general aviation facility). The Airport also operates two
common-use aircraft hangars and other facilities. The commercial passenger terminal was designed to
invoke images of the clubhouse at Augusta National Golf Club®, home of the Masters® Golf
Tournament. The facility has some of the characteristics of a country club, and does create a feeling of
being in an environment other than a commercial airport. A replica of Rae’s Creek Bridge and its
environs has been incorporated into the passenger terminal, straddling the midpoint of the passenger gate
concourse. The Airport desires to keep the facilities at a high level of appearance and cleanliness.
Contractor Services and responsibilities are:
2.1 To provide a clean environment for customers and staff.
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2.2 To ensure that all Service Areas are cleaned daily in a manner consistent with the Service
Performance Work Methods/Standards and at least at the frequencies stated in the Service
Quality Standards. Contractor Services and responsibilities performed on weekends or holidays
are identical to those performed on a weekday.
2.2.1 To primarily provide policing activities during first and second shift.
2.2.2 To primarily provide deep cleaning activities during third shift.
2.3 To perform all Services and make all interpretations of the required Contractor Services in this
Contract based upon the following statement:
The apparent silence on any Service, detail, or the omissions of any
detailed description concerning any Service or point whatsoever shall be
regarded as meaning that only the best commercial practices are to
prevail and that only materials of first quality and correct type, size and
design are to be used. All Services are to be completed, at a minimum,
in accordance with Service Quality Standards and service Performance
Work Method/Standards.
2.4 To provide all resources, labor, tools, equipment, transportation, proper disposal of trash, training,
supplies, materials, oversight, etc., to ensure that Service Quality Standards and Service
Performance Work Methods/Standards are achieved.
2.4.1 To provide on-site staff to perform Contractor Services daily as specified in the
Contract.
2.4.2 To provide for the approval of the Administrator, recommendations for procedures,
products, and materials that are considered “Green” from an environmental standpoint.
The use of micro-fiber products is encouraged, as is the use of “Green” cleaning
chemicals that are not considered hazardous materials by the Federal or State
Environmental Protection agencies.
2.4.3 To ensure that any procedure, product, or material that is approved by the
Administrator as “Green” shall at least match, if possible, the cleaning capability of the
more traditional cleaning agents, shall not cause the expenditure of additional
Contractor labor, and shall not increase the cost of products and supplies. Cleaning and
other products approved by the Administrator for use in this Contract will be
hereinafter being referred to in the Service Performance Work Methods/Standards as an
ACP (Approved Cleaning Product). ACP normally will not be diluted or watered down
unless ACP is a concentrated product designed for dilution.
2.5 To use Service Quality Standards and Service Performance Work Methods/Standards to measure
performance. The results desired by the Airport can only be achieved if the Contractor adheres to
the tasks and frequencies set forth herein. Administrator will also use Service Quality Standards
and Service Performance Work Methods/Standards to measure Contractor’s performance.
2.6 To provide and to maintain Service Quality Control Plan (QCP).
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2.6.1 The purpose of the Contractor’s QCP is to provide the Contractor and Airport a method
to measure compliance with the Contract’s Service Quality Standards and Service
Performance Work Methods/Standards.
2.6.2 The QCP is a system for identifying, documenting, and correcting deficiencies in the
quality of Services before the level of performance becomes unacceptable.
2.6.3 The QCP will be included as a Contract Exhibit.
2.6.4 Administrator will approve the QCP and frequency of inspections.
2.6.5 The QCP shall serve as a living document and may be subject to change depending on
the needs of the Airport. Contractor will revise the QCP when Services schedule
changes, Services inspection schedule changes, and/or listing of current employees
change. The Contractor will be required to provide an updated QCP, to the Contract
Administrator for acceptance.
2.6.6 Contractor will provide copies of all completed QCP inspections to Administrator
weekly.
Section 3: Scope of Services
3.1 Services
Contractor shall provide all necessary management, supervision, labor, tools, equipment,
materials, vehicles, and any other such items required to complete Services in the Airport Service
Areas. Contractor’s specific detailed duties, frequencies, and methods/standards are described in
Service Performance Work Methods/Standards and Service Quality Standards. The frequency of
service will not be less than specified in the Contract’s Service Quality Standards.
3.2 Service Areas
The Service Areas are set forth in Exhibits 1, 2, 3, 4, 5, 6, and 7):
3.2.1 Commercial Terminal: Contractor shall be responsible for cleaning all areas, in the
Commercial Terminal including restrooms, waiting areas, gates, boarding ramps/areas,
and jet bridges (except as indicated below). The Commercial Terminal includes eight
(8) verandas. Contractor is not responsible for the following areas in the Commercial
Terminal (see Exhibits 2, 3, and 4):
3.2.1.1 Tug Drive area behind Baggage Claim;
3.2.1.2 Delta and US Airways airline offices/areas (includes ticket counter, area
behind ticket counter and airline station office;
3.2.1.3 Baggage makeup area behind the airline offices;
3.2.1.4 Food Prep and Staging area in the Mid-Terminal;
3.2.1.5 Maintenance and equipment storage areas;
3.2.1.6 Restaurant and restaurant seating area (area behind gate) in holding room;
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3.2.1.7 Gift shop in holding room; and
3.2.1.8 Rental car counters and office areas.
3.2.2 Fixed Base Operator: Contractor is responsible for cleaning all areas in FBO.
Contractor is only responsible for cleaning the floors in the marked areas. (See Exhibit
5).
3.2.3 Weather Bureau: Contractor is responsible for cleaning restrooms and hallways.
3.2.4 Hangar 1: Contractor is responsible for cleaning restroom/shower, lobby, and hallway,
(see Exhibit 6).
3.2.5 Hangar 2: Contractor is responsible for cleaning lobby, kitchen area, restrooms, and
hallway, (see Exhibit 7).
3.2.6 Contract Operations: Contractor is responsible for cleaning restrooms and accessible
offices on south end of building.
3.2.7 Contractor’s areas used for office and/or for storage that are publically viewable will be
cleaned to same standards as Airport’s Service areas.
3.2.8 The areas that the Contractor is not routinely responsible for custodial services are
identified herein. However, if cleaning is needed in one of these areas, Contractor will
be compensated for the same as Extra work.
3.3 Service Hours
Contractor will provide Contractor Services described herein according to the following schedule
subject to adjustments made with Administrator’s approval:
3.3.1 Commercial Terminal: Continuously, daily, 24 hours per day, 365 days per year,
including weekends and holidays. Contractor will coordinate shift times with
Administrator.
3.3.2 Fixed Base Operations: Continuously, daily from 7 am to 3 pm, 8 hours per day, 365
days per year, including weekends and holidays. From 3 pm until 7 am, daily
Contractor personnel from Commercial Terminal will deep clean/police FBO.
3.3.3 Weather Bureau, Hangar 1, Hangar 2, and Contract Operations: Continuously,
daily 365 days per year including weekends and holidays. Contractor personnel from
Commercial Terminal/FBO will deep clean/police these Service Areas.
3.4 Service Quality Standards
Contractor shall perform service tasks at least as frequently as identified in Table below. More
frequent servicing may be required due to existing conditions or as requested by Administrator.
Reference
Paragraph Contractor Service Frequency/Shift
3.5.1 Safety Precautions in all Service Areas Daily, 24/7/365 all Service Areas
3.5.2 All Service Areas Standards Daily third shift and during policing
3.5.3 Deep Cleaning Typical Duties Daily third shift and during policing when
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required
3.5.4 Policing Typical Duties Daily during policing
3.5.5 Ash Receptacles Daily third shift and during policing
3.5.6 Blinds and Window Coverings Monthly except for noticeable dirty conditions
3.5.7 Brass Floor Plates/Receptacles Cleaned
and Polished Third Shift
3.5.8 Carpet Clean Complete Daily third shift when required
3.5.9 Carpet Spot Clean Daily third shift
3.5.10 Carpet Entrance Mats and Walk off Mats Daily third shift
3.5.11 Carpet Vacuum Complete Daily third shift
3.5.12 Carpet Vacuum Traffic Patterns Daily first and second shift
3.5.13 Drinking Fountains Clean and Disinfect Daily third shift and during policing once per
hour
3.5.14 Elevators Daily third shift and during policing
3.5.15
Exterior Areas, Entrance Areas,
Vestibules, Including Curbside and
Verandas Deep Clean and Police
Daily Third shift and Police Daily once per
hour
3.5.16 Exterior Areas, Curbside and Verandas
Power Blow
Daily third shift and during policing as
required
3.5.17 Exterior Entrances, Curbside, Ramp side,
and Verandas Pressure Wash Monthly third shift
3.5.18 Floors Cleaning Non-Carpeted Weekly third shift
3.5.19 Floors Dust /Sweep/Mop Daily third shift
3.5.20 Floors Mop Damp/Spot Daily third shift and during policing
3.5.21 Floors Mop Wet Weekly third shift or as required, daily third
shift in restrooms
3.5.22
Floors Restore Finish (Concourse, Wide
open, non-obstructed, and clear areas
Burnish Floors Coated with Synthetic
Floor Finish)
Weekly third shift or as required to maintain
finish.
3.5.23
Floors Restore Finish (Small confined
areas, spray-Buff Floors coated with
Synthetic Floor Finish)
Daily third shift or as required to maintain
luster.
3.5.24 Floors Restore Finish (Vestibules) Daily, third shift
3.5.25 Floors Strip Finish and Restore Finish Third shift.
3.5.26 Furniture and Building Surfaces etc.
Damp Wipe, Dust, Spot Clean Daily third shift
3.5.27 Furniture Rearrange as Required Daily As required
3.5.28 Glass Clean all glass surfaces Daily third shift and during policing
3.5.29 Miscellaneous Cleaning Services As required and pre-approved by Aviation
Commission
3.5.30 Report Maintenance Items to Marshal’s
Operations Center Daily As required
3.5.31 Restrooms Clean and Police
Once per hour first and second shift scheduled
around commercial aircraft arrivals and
departures
3.5.32 Restrooms Deep Clean
Daily (third shift) in Commercial Terminal
after last commercial flight arrival and before
first commercial flight departure and in other
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Service Areas as available.
3.5.33 Seating Spot Clean and Dust Weekly as required.
3.5.34 Stairwells Cleaned Daily third shift
3.5.35 Stanchions and Free Standing Signs Spot
Clean and Dust Daily
3.5.36 Trash Cans Remove Trash, Clean
Container, Replace Liners
Daily third shift and as required during
policing.
3.5.37 Trash, loose Daily third shift and during policing
3.5.38 Verandas Mop Weekly third shift
3.5.39 Verandas Pressure Wash Monthly third shift
3.5 Service Performance Work Methods/Standards
The following Service Performance Work Methods/Standards are methods and standards required
to meet Service Quality Standards. Contractor may deviate from specific method with
Administrator approval and as long as Standards are met. See Section 2 Contractor Services and
Section 3 Scope of Services.
3.5.1 Safety Precautions in all Service Areas
Provide a safe environment for customers and employees.
Take care throughout the Service Areas to prevent liquids and equipment from coming
into contact with electric outlets located in the floor areas or baseboards.
Take proper precautions to advise occupants of wet and/or slippery floor conditions
and suitable safety warning signs shall be erected.
Frequency: Daily, 24/7/365 all Service Areas
3.5.2 All Service Areas Standards
All surfaces shall have a uniform appearance, free of streaks, smudges, dust, lint,
cobwebs, and litter
Chrome and stainless steel surfaces will be cleaned and polished
Doors (on sides, top, and edges), doorknobs, panic bars, and kick plates shall be
cleaned and polished
Drinking fountains, including all sides will be free of all debris and spots and sanitized;
wall surfaces around the drinking fountains will be free of water spots and streaks
Elevator will be clean and free of smudges or marks. Walls and doors will be clean and
polished. Carpeted floor will be vacuumed. Hard surface floor will be polished.
Floors will be cleaned of chewing gum and other foreign materials
Floors, carpeted, will be clean and vacuumed
Floors, corners, crevices, under furniture, and behind doors will be free from any dust,
litter, and dirt.
Floors, hard surface Terrazzo/composition, will be clean, dust free, streak free, and
have a uniform shiny gloss appearance without scratches, scrapes, marks, or wax build
up.
Furniture and building surfaces will be clean of soil and stains.
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Furniture and equipment moved during cleaning will be returned to its original
location.
Glass, exterior windows, interior glass, windows, sectional dividers, mirrors, and
entrance doors will be cleaned and free of dirt, dust, streaks, and spots. Both sides of
glass, when accessible, will be cleaned up to a height of 8’0” from floor level.
Jet bridges, passenger loading and unloading ramps will be cleaned.
Restroom counter tops, dispensers, and surfaces will be cleaned, polished, and
disinfected.
Restroom dispensers will be serviced with proper products.
Restroom floors, toilets, urinals, and adjacent wall area will be cleaned and disinfected.
Restroom partitions and doors (sides, edges, and tops) will be dusted and cleaned.
Signage and stanchions will be cleaned and dust free.
Stairwells will clean and free of smudges or marks. Carpeted floors will be cleaned
and vacuumed. Hard surface floors will be cleaned and polished.
Trash and wastepaper baskets will be empty, in place, clean, and ready for use with
new liners. Trash will be collect and dispose of in Airport dumpsters.
Trash, litter, or any foreign substances, not in trash receptacle, will be removed from
under furniture, under tables, under chairs, in corners, or behind doors.
Walls and floors will be cleaned and free of dirt streaks, litter, and spots caused by
spilling or tracking.
Walls and interior surfaces will be cleaned to remove smudges, finger marks, etc
Windowsills, door ledges, doorframes, door louvers, elevator doors, window frames,
wainscoting, baseboards, columns, and partitions will clean and free of smudges or
marks.
Frequency: Daily third shift and during policing when required
3.5.3 Deep Cleaning Typical Duties
Deep cleaning includes the following services; list is not all-inclusive:
All flat areas/surfaces dusted and cleaned
Appliances, exterior surfaces cleaned
Baseboards dusted and wiped down
Brass floor plates/receptacles cleaned and polished
Cabinets and drawers clean outside and wipe down outside and inside
Chandeliers and light fixtures cleaned and free of bugs, etc.
Chrome and stainless steel fixtures cleaned and shined
Cobwebs removed
Desks, furniture, and knickknacks dusted
Doors and door hardware cleaned and polished on both sides, top, and edges
Drinking fountains cleaned and disinfected
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Elevators cleaned and surfaces polished
Exterior entrances, surfaces adjacent to entrances, and verandas will be clean i.e.,
power blow, pressure wash, etc.
Floor hard surfaces cleaned and polished including terrazzo floor and vestibules
Floor hard surfaces refinished when scraped or scared
Floor hard surfaces vacuumed, mopped and dried
Floor vestibules cleaned and polished.
Floor carpet cleaned complete
Floor carpet spot cleaned
Floor carpets vacuumed and edged
Kitchen chrome shined
Kitchen counter top and sink cleaned and disinfected
Kitchen drip pans cleaned
Kitchen microwave wipe down inside and outside
Policing all areas
Kitchen range cleaned top and front
Kitchen range hood cleaned on outside
Report maintenance items to MOC
Restroom doors and partitions cleaned/dusted sides, edges, and tops
Restroom fixtures and surfaces cleaned, disinfected, and polished
Restroom hard floors washed and disinfected
Restroom mirrors cleaned and shined
Restroom product dispensers cleaned, polished, and replenished
Restroom sinks, counter tops cleaned and disinfected, chrome shined
Restroom toilets/commodes, urinals, and adjacent areas cleaned and disinfected
Restrooms tile walls cleaned and disinfected
Seating frame beneath seat dusted/cleaned
Shower and shower doors cleaned and disinfected
Stainless steel and chrome fixtures shined and cleaned
Stairs cleaned and vacuumed; handrails dusted and cleaned
Tables and chairs cleaned
Trashcans trash removed, tops/sides cleaned, and liners replaced
Windows and window tracks cleaned
Frequency: Daily third shift and during policing when required
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3.5.4 Policing Typical Duties
Policing includes the following services and may include any or all of Deep Cleaning
Services depending upon conditions. Following list is not all-inclusive:
Ash Receptacles cleaned and sand replaced/refreshed
Cabinets and drawers clean outside
Chrome fixtures shined and cleaned
Cobwebs removed
Door hardware cleaned
Doors/partitions sides, edges, and top dusted/cleaned
Drinking fountains cleaned and disinfected
Elevators cleaned and surfaces polished
Kitchen counter tops cleaned and disinfected
Kitchen sinks and counters cleaned and disinfected, chrome shined
Report maintenance items to MOC
Restroom doors both sides, top, and edges dusted/cleaned
Restroom hard floors washed and disinfected
Restroom mirrors cleaned and shined
Restroom product dispensers cleaned, polished, and replenished
Restroom sinks, counter tops cleaned and disinfected, chrome shined
Restroom toilets/commodes, urinals, and adjacent areas cleaned and disinfected
Trashcans trash removed, tops/sides cleaned, and liners replaced
Frequency: Daily during policing
3.5.5 Ash Receptacles
Ash receptacles shall be emptied and kept clean, odor-free, and free of dirt, dust, ash,
cigarette butts, debris, residue, and spilled material. Sand in ash receptacles shall be
replenished as necessary. The exterior of waste receptacles should damp-wiped with
the ACP as needed.
Frequency: Daily third shift and during policing
3.5.6 Blinds and Window Coverings
All blinds and coverings, cord tapes, and valances (not including Drapes, Curtains, and
Unique Coverings) shall be clean and free of dust and spots.
Frequency: Monthly except for noticeable dirty conditions.
3.5.7 Brass floor Plates/Receptacles Cleaned and Polished
Floor plates and receptacles will be clean and polished. Surrounding floor, carpet or
hard surface, will be protected from cleaning and polishing products.
Frequency: Third Shift.
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3.5.8 Carpet Clean Complete
Carpets will be thoroughly clean and free from dust, dirt, embedded grit, stains, and
debris. Nap will be laid in one direction. Visible spots, gum, or stains shall be
removed. Worn or permanently stained carpet tile should be reported to Contractor’s
Supervisor.
When spot cleaning is not sufficient to clean carpets, carpet shall be completely steam
cleaned. Cleaning should be attempted only after the carpet has been vacuumed. As
much as possible, carpet cleaning will be accomplished during period with no
passengers in terminal.
When floors are completely cleaned, all carpet in a continuous section will be cleaned
at the same time to provide a uniform appearance.
Walls, baseboards, furniture bases, adjacent carpeted areas, and other surfaces
will be free of watermarks, marks from the cleaning equipment or cleaning
solutions.
Frequency: Daily third shift when required
3.5.9 Carpet Clean Spot
Use an ACP, carpet stain remover solution, a clean micro fiber cloth, and a nylon brush
to remove obvious spots and stains from carpets. Spot cleaning should be attempted
only after the carpet has been completely vacuumed. If the spot remains after the
second attempt, report the problem to the Contractor’s supervisor.
Frequency: Daily third shift
3.5.10 Carpet Entrance Mats and Walk off mats
Interior entrance mats should be vacuumed daily. If the mat or surrounding area is wet,
it may be necessary to use a wet/dry vacuum. The mat should be periodically removed,
not less than once per week, and the area underneath should be vacuumed, mopped and
allowed to completely dry before replacing the mat.
Clean exterior mats by sweeping, vacuuming, "bumping", or hosing. Exterior mats
should be replaced when they become worn, or are no longer capable of trapping dirt
and moisture. In the Main Terminal where the “slotted” matting or other devices are
installed in a pan, the matting shall be removed and the pan shall be cleaned at least
monthly.
Frequency: Daily third shift.
3.5.11 Carpet Vacuum Complete
Use an upright carpet vacuum to collect surface soil and embedded grit from all areas
accessible to the carpet vacuum. The vacuum should be adjusted to correspond with
the pile height of the carpet. Chairs and trash receptacles should be tilted or moved
where necessary to vacuum underneath. Additionally, as necessary, to prevent any
visible accumulation of soil or litter in carpeted areas inaccessible to the upright carpet
vacuum, a crevice tool and brush attachment should be used. After the carpeted floor
has been completely vacuumed, it should be free of all visible litter, soil, and embedded
grit. Jet Bridge is included in carpeted service areas.
Frequency: Daily third shift
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3.5.12 Carpet Vacuum Traffic Patterns
Use an upright carpet vacuum or Power-vac with carpet tool to remove obvious soil
and litter from the carpet in the traffic areas and where surface soil is apparent. Pick up
and dispose of larger pieces of litter and debris.
Frequency: Daily first and second shift
3.5.13 Drinking Fountains Clean and Disinfect
Use a spray bottle of ACP cleaner/disinfectant, micro fiber cloth, and a small percolator
brush or bottlebrush to remove all obvious soil, streaks, smudges, etc. from the
drinking fountains and cabinets. Clean all the porcelain and polished metal surfaces
including the orifices and drain. Damp wipe the sides of the fountain and clean any
exposed piping, as well as ventilation louvers. Report any leaks or malfunctions to the
MOC. After cleaning, the entire drinking fountain should be free of streaks, stains,
spots, smudges, scale, and other removable soil.
Frequency: Daily third shift and during policing once per hour
3.5.14 Elevators
Elevator door tracks shall be clean and free of dirt, debris, built up grime, dust,
smudges, and other extraneous matter. Exterior and Interior Car surfaces shall be clean
and free of finger marks, smudges, and spills. Carpets and floors shall be free of
removable spots, dirt, and debris. Floors requiring a finish shall be maintained at a
high luster.
Frequency: Daily third shift and during policing
3.5.15 Exterior Areas, Entrance Areas, Vestibules, Including Curbside and Verandas Deep
Clean and Police
Doors and door tracks shall be clean and free of dirt, debris, built up grime, dust,
smudges, and other extraneous matter.
Contractor shall collect and dispose of trash in waste receptacles; replace trash liners as
needed; clean tops and sides of trashcans; empty and clean ash receptacles, collect
surface litter with small broom and dustpan, powered blower or “Billy Goat” vacuum.
Spot clean entrance door glass and frames; clean trash containers and lids.
Exterior seating and tables will be dusted/cleaned
Mop verandas as needed to remove obvious soil.
Floors, hard surface shall be cleaned and have a uniform high gloss appearance.
Frequency: Daily third shift and Police daily once per hour
3.5.16 Exterior Areas, Curbside and Verandas Power Blow
Power blow outside of entrance areas, ramp side, and street side, to remove dust, dirt,
and debris.
Frequency: Daily third shift and during policing as required
3.5.17 Exterior Entrances, Curbside, Ramp side, and Verandas Pressure Wash
Pressure wash outside of entrance areas ramp side, street side, and verandas to remove
dust, dirt, and debris. Pressure wash within five (5) feet of entrance doors curbside.
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Pressure wash passenger access ramps and within five (5) feet of access ramp entrance.
Chewing gum and litter will be removed.
Frequency: Monthly third shift
3.5.18 Floor Cleaning Non-Carpeted
Follow manufacturer’s recommended cleaning and refinishing procedures. If floors are
waxed, a non-yellowing wax will be used.
Preparation for wet cleaning. The entire floor surface shall be dust mopped. ACP
solutions, where used, shall be mixed thoroughly and in the proportions specified in
approval products test without undue spillage of either solution or rinse water.
The concourse areas (terrazzo) will be power scrubbed with an auto-scrubber or similar
device.
Care will be taken to prevent damage to furnishings, etc. The space to be wet-cleaned
will be properly prepared by sweeping or vacuuming the floor area as necessary or
otherwise clearing it of visible debris.
Floor Mopping. The mopping work will be performed in such a manner as to properly
clean the floor surface, care having been taken to see that the correct type and mixture
of cleaning solution, if required, has been used.
All mopped areas will be clean and free from dirt, streaks, detergent residue, mop
marks and strands, etc., properly rinsed, if required, and dry mopped to present an
overall appearance of cleanliness.
Contractor shall ensure that no splash marks or mop streaks on floor fixtures,
furniture, walls, baseboards, etc. or mop strands remain in the area after cleaning.
Frequency: Weekly third shift
3.5.19 Floors Dust /Sweep/Mop
All visible litter such as paper, rubber bands, paper clips, chewing gum, etc. should be
picked up or swept and placed in a waste collection container.
Prior to sweeping the floor surface, use a mop and solution of ACP to remove spills
and obvious soil from the floor. Use a putty knife to remove gum, tar, and other sticky
substances. On terrazzo or other smooth finished floor surfaces, use the largest micro
fiber dust mop that is practical to remove accumulated soil and litter. On concrete
exterior areas, use a push broom. The entire area to be swept should be cleaned
thoroughly to remove dust, dry soil, and other litter. Chairs and trash receptacles
should be tilted or moved where necessary to sweep underneath. After the floor has
been swept, the floor surface, including corners and abutments should be free of
streaks, litter, and spots caused by spills or tracking.
Contractor shall ensure that no splash marks or mop streaks on floor fixtures,
furniture, walls, baseboards, etc. or mop strands remain in the area after cleaning.
Frequency: Daily third shift
3.5.20 Floors Mop Damp/Spot
Hard floor surfaces should be damp-mopped daily. Prior to being damp mopped, the
floor surface should be swept or dust mopped. A wet mop, mop bucket and wringer,
and an ACP solution should be used to remove soil and stains from the entire area. The
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ACP solution should be changed periodically and remain clear. All accessible areas
should be damp mopped. When necessary to mop underneath chairs, trash receptacles,
etc. the furniture shall be moved and replaced in its original position. After being damp
mopped, the floor should have a uniform appearance with no streaks, swirl marks,
detergent residue, or any evidence of soil.
Contractor shall ensure that no splash marks or mop streaks on floor fixtures,
furniture, walls, baseboards, etc. or mop strands remain in the area after cleaning.
Frequency: Daily third shift and during Policing
3.5.21 Floors Mop Wet
Prior to being wet mopped, the entire floor surface should be swept or dust mopped. A
wet mop, dual compartment mop bucket, and wringer, scrub brush, floor squeegee, and
ACP should be used to remove all soil and stains from the entire floor, baseboards, etc.
The ACP solution should be applied to the entire floor area and allowed to remain for
three to five minutes. Then the entire floor area should be scrubbed with the scrub
brush if the floor is heavily soiled. In areas with floor drains, the floor should then be
squeezed dry and rinsed with clear water. In areas without a floor drain, the solution
should be picked up with a wet mop and mop bucket and wringer or a wet pick-up
vacuum if available and then rinsed twice with clean water. The mop should always be
placed in the rinse water compartment of the mop bucket before being placed in the
ACP side of the bucket. All accessible areas should be wet cleaned. When necessary
to mop underneath chairs, trash receptacles, etc. the furniture should be moved. After
being wet cleaned, the floor should have a uniform appearance with no streaks, swirl
marks, detergent residue, or any evidence of soil.
Contractor shall ensure that no splash marks or mop streaks on floor fixtures,
furniture, walls, baseboards, etc. or mop strands remain in the area after cleaning.
Frequency: Weekly third shift or as required, daily third shift in restrooms
3.5.22 Floors Restore Finish (Concourse, Wide open, non-obstructed, and clear areas Burnish
Floors Coated with Synthetic Floor Finish)
Follow manufacturer’s recommended cleaning and refinishing procedures. If floors are
waxed, a non-yellowing wax will be used.
In wide open, non-obstructed, and clear areas use the “burnishing” or similar technique
to restore the floor finish. This technique relies on the high level of heat generated by a
pad driven by an ultra high-speed floor machine to polish and restore the surface of the
finish. Generally, if the coat of floor finish is in good condition no spray buff or
burnishing material is required to polish the floor and restore the surface of the finish.
The burnishing technique requires an ultra high-speed floor machine (1000 to 2500
RPM). The burnishing effect of the high-speed machines is all that is needed to restore
the luster and shine to the surface. If the floor begins to show some signs of
deterioration, a solution of ½ water and ½-floor finish can be damp-mopped onto the
clean floor. Once this solution has dried, the floor can be burnished using the ultra
high-speed floor machine equipped with a burnishing pad.
Prepare the surface for Burnishing by dust mopping the entire area and removing any
wet spills or heavily soiled areas with a damp mop. Dried residue (gum, etc.) should be
removed with a razor blade, putty knife and/or gum remover.
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The Burnishing solution can be applied by using an auto scrubber or like machine.
Burnishing solution shall be applied thinly, uniformly and evenly in such a manner as
to avoid skipping of areas. Use the Burnishing machine to burnish the entire floor (use
a burnishing pad), overlapping each pass by at least 6”.
When the burnishing has been completed, the floor surface shall have a uniform high
gloss with no scratch marks, swirl marks, blemishes of any kind, streaks, mop strand
marks, or skipped areas. The finished area shall have a uniform luster.
Contractor shall ensure that floor fixtures, walls, baseboards, furniture bases,
adjacent carpeted areas, and other surfaces are be free of watermarks, marks
from the cleaning equipment or cleaning solutions after cleaning.
Contractor shall ensure that dirt and grime along floor and wall edge and in the
corners are cleaned of all dirt and wax buildup.
Frequency: Weekly third shift or as required to maintain finish.
3.5.23 Floors Restore Finish (Small confined areas, spray-Buff Floors coated with Synthetic
Floor Finish)
Follow manufacturer’s recommended cleaning and refinishing procedures. If floors are
waxed, a non-yellowing wax will be used.
Prior to being spray-buffed, the floor surface should be dust mopped and damp mopped
to remove any dry or wet soil. A single-disc floor machine, buffing pad, and a spray
bottle with spray-buffing solution should be used to restore a uniform gloss and
protective finish to terrazzo floors that are finished with a synthetic floor finish. The
spray-buff solution should be prepared by mixing a solution of equal parts of water and
floor finish. The areas accessible to the floor machine should be spray buffed. Chairs,
trash receptacles, etc. should be tilted and moved where necessary to spray-buff
underneath. The floor should be dust mopped after spray buffing. After spray buffing
the entire floor should have a uniform high gloss appearance, free of scuff- marks, heel
marks, and other stains, should have a uniform coating of floor finish and shall be free
of streaks, mop strand marks, and skipped areas.
Contractor shall ensure that floor fixtures, walls, baseboards, furniture bases,
adjacent carpeted areas, and other surfaces are be free of watermarks, marks
from the cleaning equipment or cleaning solutions after cleaning.
Contractor shall ensure that dirt and grime along floor and wall edge and in the
corners are cleaned of all dirt and wax buildup.
Frequency: Daily third shift or as required to maintain finish.
3.5.24 Floors Restore Finish (Vestibules)
Follow manufacturer’s recommended cleaning and refinishing procedures. If floors are
waxed, a non-yellowing wax will be used.
Prior to being spray-buffed, the floor surface should be dust mopped and damp mopped
to remove any dry or wet soil. A single-disc floor machine, buffing pad, and a spray
bottle with spray-buffing solution should be used to restore a uniform gloss and
protective finish to terrazzo floors that are finished with a synthetic floor finish. The
spray-buff solution should be prepared by mixing a solution of equal parts of water and
floor finish. The areas accessible to the floor machine should be spray buffed. Chairs,
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trash receptacles, etc. should be tilted and moved where necessary to spray-buff
underneath. The floor should be dust mopped after spray buffing.
Care should be taken to clean the entrance door tracks and in the inside and outside
corners of the doorframe.
After spray buffing the entire floor should have a uniform high gloss appearance, free
of scuff- marks, heel marks, and other stains, and should have a uniform coating of
floor finish and be free of streaks, mop strand marks, and skipped areas.
Contractor shall ensure that floor fixtures, walls, baseboards, furniture bases,
adjacent carpeted areas, and other surfaces are be free of watermarks, marks
from the cleaning equipment or cleaning solutions after cleaning.
Contractor shall ensure that dirt and grime along floor and wall edge and in the
corners are cleaned of all dirt and wax buildup.
Frequency: Daily, third shift.
3.5.25 Floors Strip Finish and Restore Finish
Follow manufacturer’s recommended cleaning and refinishing procedures. If floors are
waxed, a non-yellowing wax will be used.
When terrazzo floor or other hard surface floor restore finish procedure is not sufficient
to remove scrapes, scratches, etc. and finish is not responding to restore uniform gloss,
floor finish will be stripped and refinished. Brass floor plates, carpet and walls
adjacent to floor will be protected from chemical and other substances used in the
restoration process.
When floors are stripped, entranceways and other hard surface floors will also be
stripped to provide a uniform appearance.
Floor fixtures, walls, baseboards, furniture bases, adjacent carpeted areas, and
other surfaces will be free of watermarks, marks from the cleaning equipment or
cleaning solutions.
Contractor shall ensure that dirt and grime along floor and wall edge and in the
corners are cleaned of all dirt and wax buildup.
Frequency: Third shift.
3.5.26 Furniture and Building Surfaces etc. Damp Wipe, Dust, Spot Clean
Items on employee’s office desktops are not to be disturbed.
Use a micro fiber cloth, lambs-wool dusting tool, tank vacuum with dusting
attachments, or combination of these dusting tools to remove all dust, lint, litter, dry
soil, etc. from washable surfaces below 8’0” from the top of the floor surface of the
following: blinds, chairs, desks, doors, equipment, file cabinets, fixtures, frames under
seats, furniture, handrails, horizontal surfaces/ledges, partitions, seating, tops of
partitions, walls, windowsills, etc. Desktops, counter tops, file cabinets and the like
must be completely cleared before dusting.
Damp wiping should be accomplished by removal of soil from the area -- not by
rearranging it from one surface to another. Counter tops, file cabinets and the like must
be completely cleared before damp wiping.
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In stairwells, the tops and sides of any exposed, wall mounted lighting fixtures shall be
damp wiped weekly, as well as the tops of suspended light fixtures in other areas of the
buildings, up to a height of eight (8) feet.
This includes both sides of glass in exterior doors, vestibules, and in offices. After
regular damp wiping, all such surfaces should have a uniform appearance, be free of
any streaks, smudges, dust, lint, or litter.
Frequency: Daily third shift
3.5.27 Furniture Rearrange as Required
Chairs or other furniture moved by the custodial worker during the performance of the
work shall be returned to their appropriate location. Furniture must be placed in
specified location and missing items shall be reported to Administrator.
Frequency: Daily, as required
3.5.28 Glass Cleaning, all glass surfaces
Use a spray bottle of ACP glass cleaning solution and a clean dry micro fiber cloth to
clean both sides of interior glass in doors, windows, partitions, workstations, displays,
trophy cases, mirrors, and other areas, up to 8’0” high. Remove any papers, notices,
and the like taped or otherwise attached to the glass surfaces. Use a scraper or safety
razor blade to remove these items. Spray a small area (usually about 3’ x 4’) with the
glass cleaner, and remove the cleaner and soil with a circular motion of the clean cloth
Use a brush, squeegee and bucket of glass cleaning solution to clean large expanses or
areas of glass. After cleaning, the glass shall present a clean, uniform appearance and
be free of any streaks, smudges, stain, or soil.
Clean both sides of glass in entry vestibules and boarding areas/ramps.
Frequency: Daily, third shift and during policing
3.5.29 Miscellaneous Cleaning Services.
Baggage carts should be returned to the front of the main Terminal when found within
other Service Areas.
Additional custodial services during Masters® Golf Tournament and other events.
Frequency: As required and pre-approved by Aviation Commission.
3.5.30 Report Maintenance Items to Marshal’s Operations Center
Contractor shall report malfunctioning fixtures, equipment, etc., to Marshal’s
Operations Center.
Frequency: Daily
3.5.31 Restrooms Clean and Police
Place “Closed for Cleaning” signs at entrances
ENSURE THAT RESTROOMS WILL NEVER BE “CLOSED” UNLESS
CUSTODIAL PERSONNEL ARE CLEANING RESTROOM. WHEN CLEANING
ONE RESTROOM, ALL OTHER RESTROOMS FOR THE SAME GENDER WILL
BE OPEN. ALL RESTROOMS WILL BE OPEN AND AVAILABLE WHEN
AIRCRAFT ARRIVE.
Use an ACP disinfectant cleaner.
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Basins, countertops, and adjacent tiled wall: Apply the ACP solution to clean,
disinfect, and polish. Dry the surfaces with a dry cloth or paper towel to prevent
spotting.
Commodes and adjacent areas: Apply the ACP solution to the insides and outsides of
the commodes and to the adjacent wall areas. Spray the top of the seat first, then lift
the seat and spray the remainder of the fixture. Clean the seat, outside of the fixture,
and wall beside the fixture with the same color cloth used to clean the outsides of the
urinals. Clean the inside of the fixture and under the flushing rim with a bowl mop,
making sure to remove any body fluids and waste. Wipe dry the top of the seat and the
metal surfaces with a cloth to prevent spotting.
Floors, grout, and baseboards: Damp mop floors under urinals, and other areas as
needed. Spray a liberal amount of ACP solution onto the tiled floor surfaces. Damp
mop the floor, to remove all soil and stains. Squeegee the mopping solution into the
floor drain, or finish the mopping with a well-wrung mop and mop bucket filled with
ACP solution until dry.
Mirrors, chrome fixtures, stainless steel fixtures, and other fixtures: Clean with ACP
cleaner/disinfectant and polish to remove dust and to restore shine. Wipe with a paper
towel, to remove any streaks or marks.
Partitions, doors, and stall walls. Clean/disinfect hardware, faces, edges, and top with
ACP to be free of dust, dirt, bodily fluid and waste, and graffiti.
Product dispensers: Dispensers shall be cleaned with ACP to remove soil and to shine
dispenser. Restocked with appropriate product. Adjacent surfaces should be damp-
wiped to remove spillage.
Trash and litter: Pick up and dispose of trash and litter.
Trash receptacles: Empty trash receptacles, replace soiled or torn liners, and damp
wipe containers (tops and sides).
Urinals and adjacent areas: Clean the insides of the urinals and the underside of the
flushing rim with a bowl mop, making sure to remove any body fluids and waste.
Wipe metal surfaces with ACP and dry with a clean cloth to prevent spotting. Clean
under the urinal if wall hung. Apply ACP solution to all the urinals and to the adjacent
tiled wall area between and below the urinals and clean with a micro fiber cloth. This
cloth should be of a particular color that will be used only on commodes and urinals.
Vents, sills, and walls: Clean/disinfect with ACP to be free of dust, dirt, bodily fluid
and waste, and graffiti.
After cleaning Contractor shall ensure that:
Basins, countertops, fixtures, and adjacent tiled wall will be clean, disinfected,
and polished.
Chrome and stainless steel fixtures shall have a high level of luster and be free of
dust, mold, mildew, streaks, and encrustation.
Commodes, urinals, sinks, and counter-tops will be clean, dry, and polished.
Floors, grout, and baseboards will be clean, dry, and free from streaks, stains or
whirl marks.
Mirrors will be clean and streak-free.
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Partitions, doors, vents, sills, and walls shall be free of dust, dirt, bodily fluid and
waste, and graffiti.
Product dispensers will be cleaned and restocked.
Restrooms will have no objectionable odor and all surfaces will be wiped clean
with no marks.
Frequency: Once per hour first and second shift scheduled around commercial aircraft
arrivals and departures
3.5.32 Restrooms Deep Clean
Contractor shall Place “Closed for Cleaning” signs at entrances.
ENSURE THAT RESTROOMS WILL NEVER BE “CLOSED” UNLESS
CUSTODIAL PERSONNEL ARE CLEANING RESTROOM. WHEN CLEANING
ONE RESTROOM, ALL OTHER RESTROOMS FOR THE SAME GENDER WILL
BE OPEN. ALL RESTROOMS WILL BE OPEN AND AVAILABLE WHEN
AIRCRAFT ARRIVE.
Use an ACP disinfectant cleaner.
Basins, countertops, and adjacent tiled areas: Clean the tops, sides, insides, hardware,
piping underneath and counter tops between the basins with a micro fiber cloth and
ACP. Dry the surfaces with a dry cloth or paper towel to prevent spotting. Clean the
tops, sides, insides, hardware, piping underneath and counter tops between the basins
with a micro fiber cloth.
Commodes and adjacent areas: Use a pump-up sprayer to apply the ACP solution to
the insides and outsides of the commodes and to the wall areas beside them. Spray the
top of the seat first, then lift the seat and spray the remainder of the fixture. Clean the
seat, outside of the fixture, and wall beside the fixture with the same color cloth used to
clean the outsides of the urinals. Clean the inside of the fixture with a bowl mop,
making sure to remove any scale and buildup. Use the bowl mop to clean under the
flushing rim. Wipe dry the top of the seat and the metal surfaces with a cloth to
prevent spotting.
Floors, grout, and baseboards: Sweep or dust mop the floor and pick up and dispose of
all litter. Spray a liberal amount of ACP solution onto the tiled floor surfaces. Mop the
floor, removing all soil and stains. Use a scrub brush for heavy or greasy soil.
Squeegee the mopping solution into the floor drain, or finish the mopping with a well-
wrung mop and mop bucket filled with ACP solution. Vacuum the carpeted
entranceway. The Kiavac or equivalent cleaning system may be used in lieu of these
procedures.
Mirrors, chrome fixtures, stainless steel fixtures, and other fixtures: Clean with
ACP/disinfectant cleaner to remove any dust, mold, mildew, streaks, and encrustation
and to restore shine. Apply ACP window cleaner to the mirrors and clean the mirrors
with a paper towel, being sure to remove any streaks or marks.
Partitions, doors, and stall walls: Clean/disinfect hardware, faces, edges, and top with
ACP to be free of dust, dirt, bodily fluid and waste, and graffiti.
Product dispensers: Dispensers shall be cleaned with ACP to remove soil and to shine
dispenser. Restocked with appropriate product. Adjacent surfaces should be damp-
wiped to remove spillage.
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Trash and litter: Pick up and dispose of trash and litter.
Trash receptacles: Empty trash receptacles, replace soiled or torn liners, and damp
wipe containers (tops and sides).
Urinals and adjacent areas: Use a pump-up sprayer to apply the ACP solution to all the
urinals and to the tiled wall area between and below the urinals and clean with a micro
fiber cloth. This cloth should be of a particular color that will be used only on
commodes and urinals. Clean the insides of the urinals with a bowl mop, making sure
to remove any scale and buildup. Use the bowl mop to clean the underside of the
flushing rim. Wipe metal surfaces dry with a clean cloth to prevent spotting. Clean
under the urinal if wall hung.
Vents, sills, and walls: Clean/disinfect with ACP to be free of dust, dirt, bodily fluid
and waste, and graffiti.
After cleaning Contractor shall ensure that:
Basins, countertops, fixtures, and adjacent tiled wall will be clean, disinfected,
and polished.
Chrome and stainless steel fixtures shall have a high level of luster and be free of
dust, mold, mildew, streaks, and encrustation.
Commodes, urinals, sinks, and counter-tops will be clean, dry, and polished.
Floors, grout, and baseboards will be clean, dry, and free from streaks, stains or
whirl marks.
Mirrors will be clean and streak-free.
Partitions, doors, vents, sills, and walls shall be free of dust, dirt, bodily fluid and
waste, and graffiti.
Product dispensers will be cleaned and restocked.
Restrooms will have no objectionable odor and all surfaces will be wiped clean
with no marks.
Frequency: Daily (third shift) in Commercial Terminal after last commercial flight
arrival and before first commercial flight departure and as available in other Service
Areas.
3.5.33 Seating Spot Clean and Dust
Vinyl covered seats shall be damp-wiped. After cleaning, there should be no dust,
streaks, spots, or other evidence of removable soil. Cloth seats should be spot cleaned.
Frequency: Weekly as required.
3.5.34 Stairwells Cleaned
Carpets and floors shall be free of removable spots, dirt, and debris. Floors requiring a
finish shall be maintained at a high luster. Exposed Surfaces, treads, risers, and
landings: stairways, entrances, landings, railings, risers, ledges, grills, doors, radiators,
and surrounding areas shall be free of dirt, dust, litter, and debris.
Frequency: Daily third shift
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3.5.35 Stanchions and Free Standing Signs Spot Clean and Dust
Stanchion and freestanding signs poles and bases should be dusted/cleaned. After
cleaning, there should be no dust, streaks, spots, or other evidence of removable soil.
Frequency: Daily
3.5.36 Trash Cans Remove Trash, Clean Container, and Replace Liners
Trash containers shall be emptied and kept clean, odor-free, and free of dirt, dust, ash,
cigarette butts, debris, residue, and spilled material. Plastic liners for all trash
containers shall not be torn, worn, or contain residue.
The exterior of waste receptacles should damp-wiped with the ACP as needed.
All waste receptacles and other trash containers within the area should be emptied and
returned to their initial location. Boxes, cans, papers, etc. placed near a trash receptacle
will not be removed unless placed within the receptacle itself or affixed with a label
marked “please throw” or “trash”.
All plastic liners that are torn or obviously soiled should be removed from trash
receptacles and replaced with new liners. The liners should be folded back over the
rim of the receptacle and secured.
All waste from such trash receptacles should be removed from the area and placed in
one of the collection dumpsters outside the Terminal.
Frequency: Daily third shift and as required during policing.
3.5.37 Trash, loose.
Loose trash in the Service Areas and on the adjacent grounds shall be collected and
placed in appropriate trash receptacle.
Frequency: Daily third shift and during policing.
3.5.36 Verandas Mop
Contractor shall mop verandas as needed to remove obvious soil.
Frequency: Weekly third shift
3.5.37 Verandas Pressure Washed
Contractor shall pressure wash verandas and associated fence/guard rail as needed to
remove obvious soil.
Frequency: Monthly third shift
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Section 4: Airport’s Administrator Duties
4.1 The Airport Administrator is responsible for the performance of this Contract on behalf of
Airport. The instructions of the Administrator will be strictly and promptly followed in every
case. The Administrator shall have free access to the materials and the work at all times for
measuring and inspecting the work. The Contractor is to afford the Administrator all necessary
facilities and assistance for so doing.
4.2 The Administrator will decide all issues that may arise as to the quality and acceptability of work
performed, and as to the manner of performance and rate of progress of the work. The
Administrator will decide all issues that may arise as to the interpretation of the Contractor
Services and Scope of Services, and plans relating to the work and to the fulfillment of the
Contract on part of the Contractor. The Administrator will determine the amount and quality of
the various kinds of work performed and materials furnished which are to be paid for under the
Contract. The Administrator's or his designee's decisions upon all claims, questions, and disputes
will be final and conclusive upon the parties to this Contract.
4.3 The Administrator or designee may make temporary changes in the routine assignments, tasks, or
task frequencies if such changes do not require additional labor hours. Such changes shall not be
considered modifications of the Contract and shall not affect the amount or method of payment to
the Contractor.
Section 5: Contractor’s Employees
5.1 Work Supervision
The Contractor will provide direct supervision to its employees and those of its subcontractors on
each shift. Daily on-site supervision shall be provided by a working shift supervisor who also has
specific cleaning duties.
5.2 Labor Requirements
5.2.1. See Service Hours, above.
5.2.2 The Contractor shall provide labor and shifts shown in its Management Plan, which is
incorporated by reference as if fully set forth herein.
5.2.3 Commercial Terminal Personnel Requirements and Responsibilities.
5.2.3.1 First shift (5 am until 1 pm) daily and second shift (1 pm until 9 pm) daily.
The Contractor will provide a minimum of two employees, one male and one
female, during first and second shifts daily in the Commercial Terminal.
Commercial Terminal employees are responsible for cleaning and policing
the Commercial Terminal, for policing the public restrooms once each hour,
and for cleaning/policing all other Service Areas, as described below, to
accomplish and maintain Scope of Services and Service Quality Standards.
Commercial Terminal employees are responsible for cleaning and policing
the FBO daily from 3 pm until 7 am.
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Commercial Terminal employees are also responsible for cleaning and
policing the Weather Bureau, Hangar 1, Hangar 2, and Contract Operations,
as described below, to accomplish Scope of Services and Service Quality
Standards. This includes cleaning/policing the public restrooms once each
hour and for policing all other Service Areas. A detailed description of
service duties is contained in the Service Performance Work
Method/Standard section.
5.2.3.2 Third shift (9 pm until 5 am) daily
The Contractor will provide a minimum of two employees, during third shift
daily in the Commercial Terminal to accomplish and maintain Scope of
Services and Service Quality Standards.
A detailed description of service duties is contained in the Service
Performance Work Method/Standard section.
Third shift personnel are responsible for all deep cleaning duties in all
service areas.
5.2.4 Fixed Base Operations Personnel Requirements.
5.2.4.1 First shift (7 am until 3 pm) daily
The Contractor will provide a minimum of one dedicated female employee
from 7 am to 3 pm daily in the FBO to accomplish and maintain Contractor
Services and Scope of Services.
The employee will be responsible for cleaning/policing the FBO.
5.2.4.2 Second and third shifts (3 pm until 7 am) daily
Commercial Terminal Contractor personnel are responsible for hourly
policing and deep cleaning the FBO to accomplish and maintain Scope of
Services and Service Quality Standards.
A detailed description of service duties is contained in the Service
Performance Work Method/Standard section.
Commercial Terminal third shift personnel are responsible for all deep
cleaning duties in all service areas.
5.2.5 Weather Bureau, Hangar 1, Hangar 2, and Contract Operations Personnel
Requirements.
Contractor personnel will clean/police these Service Areas daily to accomplish and
maintain Scope of Services and Service Quality Standards.
No dedicated Contractor personnel are assigned to these Service Areas.
Commercial Terminal third shift personnel are responsible for deep cleaning duties in
all service areas.
5.2.6 Each Contractor employee assigned to work in the secured areas of the Airport
facilities shall undergo a background check to receive the clearance necessary for the
employee to work in Secure Areas without an escort. The Contractor shall not permit
any personnel not having undergone such security background check to work in
secured areas of the Airport.
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5.2.7 Subject to controlling law, the Administrator may refuse to permit the Contractor to use
any employee on this job if the Administrator reasonably deems that individual unfit to
work at the Airport Facilities in any respect.
5.2.8 Contractor shall keep on file and furnish the Administrator each day a report which lists
the names of all personnel present for work that day, showing the positions filled by
each person to accomplish the specified work and the hours worked.
5.2.9 Contractor shall instruct its employees that no gratuities shall be solicited for any
reason whatsoever from occupants or other persons using the Airport Facilities or any
other person. Contractor employees will not remove any property from the Airport
grounds or facilities without receiving advance approval from the Administrator.
5.2.10 Contractor’s employees must be able to read, write, speak, and understand English.
5.2.11 The Airport reserves the right to require the removal of Contractor employees from
assignment to its facility.
5.3 Relief for Absenteeism, Vacation, Sick, etc.
5.3.1 The Contractor shall provide relief personnel to perform routine work as necessary
and/or to work overtime at no additional cost to the Airport to insure that each cleaning
assignment is performed as required, and that the requirements for labor hours are met
each day.
5.3.2 If the on-site Working Shift Supervisor is absent, the Contractor shall provide a
replacement that fully understands the Contract’s Service requirements. Individual
must be competent, have the necessary security clearances, and have been given the
authority to carry out the duties of the Supervisor, if authorized by the Administrator.
5.4 Contractor’s Employees Uniforms and Identification
5.4.1 Contractor shall provide uniforms to its employees and subcontractor assigned to the
Airport. Uniforms will be clean, neat appearing, and include appropriate footwear.
Cotton or synthetic smocks (approximately mid-thigh length) will be acceptable.
Uniforms must not interfere with the safety of the employee. The Administrator must
approve the style and color of Contractor uniforms.
5.4.2 Identification. Contractor employees shall wear a contractor provided nametag at all
times. Nametag will be displayed on the front of the outer most garment between the
shoulders and waist to ensure visibility to anyone addressing employee.
5.5 Contractor Personnel Training
5.5.1 Contractor shall provide trained, qualified personnel to perform the duties required in
accordance with the Contract.
5.5.2 Contractor will review the Contract terms with each employee prior to employee
performing work unassisted so that all employees thoroughly understand duties and
responsibilities.
5.5.3 Employee training is to be completed with materials supplied by the Contractor. New
employees shall be trained, as necessary, covering the types of tasks to be performed.
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5.6 Materials, Supplies, Tools, and Equipment Management
Contractor shall supply all equipment, materials, and supplies necessary to allow it to perform the
work. The Contractor is solely responsible for the maintenance, upkeep, and inventory of its
materials, supplies, tools, and equipment.
5.7 Maintenance of Office, Equipment, and Carts
5.7.1 Contractor shall require employees to maintain the cleanliness of its assigned
office/storage area, equipment, and carts to the same standards as for the Airport’s
Service Areas. This shall include custodial carts, all tools, and powered equipment.
5.7.1 At the end of each shift, all equipment must be returned to the Contractor's storage area
and must be wiped off with a sponge and neutral detergent before returning it to the
storage area. Cleaned equipment, including electrical cords, shall be free of all
removable soil. Contractor’s employees shall take care not to allow drains to become
clogged and to overflow during equipment cleaning.
5.8 Key Control/Security
5.8.1 Airport keys used by the Contractor shall not be taken from the facilities for any
reason. Keys shall be stored in a secure lock box in contractor’s area when not being
used. Contractor’s shift supervisor will control access to keys and issue keys to
employees. In the event of lost or misplaced key, the Contractor will bear the cost of
any necessary re-keying.
5.8.2 Contractor employees will keep Airport keys on their person at all times while working
in the facilities, securely attached to their body or clothing.
5.8.3 When Contractor employees are cleaning an area after hours, they shall not leave the
work area when the doors are unlocked. Unlocked doors must have a Contractor
employee present at all times in the immediate area.
Section 6: Contractor’s Compensation
6.1 Contractor’s annual bid amount for completion of the Contractor Services work as defined herein
is One hundred seventy eight thousand and twenty ($178,320.00). Contractor shall be
compensated on a monthly basis, $14,860.00, for the satisfactory completion of Services
performed in each Service Area. The monthly amount per Service Area is itemized below. Any
penalties for nonperformance will be deducted as described below.
6.2 Contractor shall submit a monthly invoice to the Administrator for service performed under
contract during the previous month. Invoice shall be itemized by Service Area and indicate
month of service. Invoice shall indicate number of personnel and hours worked daily.
Contractor’s monthly compensation for satisfactorily completed work is itemized as follows:
Service Area Monthly Compensation
Area 1: Commercial Terminal $11,230.00
Area 2: Fixed Base Operations $ 2,940.00
Area 3: Weather Bureau $175.00
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6.3 Extra Work. The Parties acknowledge that there may be need to perform additional Contract
Services and in preparation for the special events, such as the Masters® Golf Tournament, and
other special circumstances or events. When pre-approved by the Aviation Commission,
Contractor shall submit an invoice itemizing approved work. The Contractor shall use the
employees normally assigned to routine cleaning for project cleaning and miscellaneous work.
Contractor shall be compensated for Extra Work by the following formula:
Product of 1.35 times (negotiated required hours) times (employee hourly rate)
6.4 Payment Term. The Airport will make every effort to insure the Contractor’s invoice is paid
within thirty-(30) working days after receipt.
6.5 Contractor shall submit invoices to the following address:
Augusta Regional Airport
Attn: John Stearly
Director of Maintenance
1501 Aviation Way
Augusta, Georgia 30906
Section 7: on-Performance
Administrator will notify Contractor of any Service Area(s) that do not meet standards as
described in Service Quality Standards and Service Performance Standards/Methods.
Administrator may notify Contractor’s representative via email of discrepancies in work
performance.
7.1 Non-Performance
Administrator will designate Contractor Services as non-performance when any one of the
following conditions exists:
7.1.1 When appropriate labor force is not assigned to each shift.
7.1.2 When the Administrator determines that the Contractor has not corrected Contractor
Services to meet standard within 24 hours.
7.1.3 The appearance of the Service Area does not meet standards as described in Service
Quality Standards and/or Service Performance Standards/Methods and Contractor has
not corrected discrepancy.
7.1.4 Contractor Services have not been completed in a timely manner.
7.1.5 The proper materials, tools, and/or equipment were not used.
Area 4: Hangar One Area $ 175.00
Area 5: Hangar Two Area $ 160.00
Area 6: Contract Operations $180.00
Total Monthly Compensation $14,860.00
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7.1.6 The above list of conditions, which determine non-performance of work, is not
exhaustive.
7.2 Penalty for Non-Performance
When the Administrator determines that Contractor Services are unacceptable and the Contractor
has not remedied the discrepancy to the Administrator’s acceptance within 24 hours, the
Contractor will be penalized for non-performance. Contractor’s failure to perform Contractor
Services, as set forth herein shall subject it to deductions as set forth below. Deductions shall be
made from the Contractor’s itemized monthly invoice.
Section 8: Agreement
8.1 Entire Agreement
This Contract, together with all of the Exhibits shall constitute the entire agreement between the
Parties and any prior understanding or representation of any kind preceding the date of this
Contract shall not be binding upon either party except to the extent incorporated in this Contract.
The Contractor’s bid is incorporated by reference into this Contract as if fully set forth herein.
8.2 Governing Law
This Contract will be construed under Georgia law, including the Georgia Uniform Commercial
Code; all remedies available under that code are applicable to this Contract. Contractor and the
City fix jurisdiction and venue for any action brought with respect to this Contract in the City.
8.3 Legal Construction
If any provision contained in this Contract is held to be invalid, illegal or unenforceable, that
invalidity, illegality, or unenforceability will not affect any other provision of this Contract and
this Contract will be construed as if the invalid, illegal, or unenforceable provision had never
been contained in this Contract.
8.4 Prior Contracts Superseded
This Contract and Exhibits constitute the sole and only agreement between Contractor and the
City with respect to the subject matter of this Contract and supersede any prior understandings
or written or oral contracts respecting the subject matter of this Contract.
Service Area Penalty
Area 1: Commercial Terminal 25% of monthly fee
Area 2: Fixed Base Operations 25% of monthly fee
Area 3: Weather Bureau 25% of monthly fee
Area 4: Hangar One Area 25% of monthly fee
Area 5: Hangar Two Area 25% of monthly fee
Area 6: Contract Operations 25% of monthly fee
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8.5 Counterparts
This Contract may be executed concurrently in one or more counterparts, each of which will be
deemed an original, but all of which will together constitute one Contract.
8.6 Further Acts
Airport and Contractor each agrees to perform any additional acts, execute, and deliver any
additional documents as may reasonably be necessary in order to carry out the provisions and
affect the intent of this Contract.
8.7 Inspection
The City may, at reasonable times, inspect the part of the plant, place of business, or work site of
a contractor, subcontractor, or subunit thereof, which is pertinent to the performance of any
contract awarded or to be awarded by the City.
8.8 Amendments
Contractor acknowledges that this Contract and any changes to it by amendment, modification,
change order or other similar document may have required or may require the legislative
authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law,
Contractor is deemed to possess knowledge concerning the City’s ability to assume contractual
obligations and the consequences of Contractor’s provision of goods or services to the City
under an unauthorized contract, amendment, modification, change order, or other similar
document, including the possibility that the Contractor may be precluded from recovering
payment for such unauthorized goods or services. Accordingly, Contractor agrees that if it
provides goods or services to the City under a contract that has not received proper legislative
authorization or if the Contractor provides goods or services to the City in excess of the any
contractually authorized goods or services, as required by the City’s Charter and Code, the City
may withhold payment for any unauthorized goods or services provided by Contractor.
Contractor assumes all risk of non-payment for the provision of any unauthorized goods or
services to the City, and waives all claims to payment or to other remedies for the provision of
any unauthorized goods or services to the City, however characterized, including, without
limitation, all remedies at law or equity.”
8.9 Temporary Suspension or Delay of Performance of Contract
To the extent that it does not alter the scope of this Contract, the City may unilaterally order a
temporary stopping of the work, or delaying of the work to be performed by the Contractor
under this Contact.
8.10 Use of the City Landfill
Contractor shall dispose of all trash, removed from the Airport, at the City Solid Waste Landfill
in accordance with local and state regulations. The Contractor shall provide evidence of proper
disposal through manifests, which shall include the types of material disposed of, the name and
location of the disposal facility, date of disposal and all related fees.
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Section 9: Signature Page
I WITESS WHEREOF, the parties hereto have caused this Contract to be executed by their
appropriate officials, as of the date first written above.
COTRACTOR:
__________________________________
BY: ICS, INC.
Title: CEO
Printed Name: SUNG SOO KIM
AIRPORT APPROVED:
AUGUSTA AVIATIO COMMISSIO
BY: ______________________________
Title: Chairman
Printed Name: ______________________
APPROVED AS TO FORM:
___________________________________
County Attorney
COUTY
AUGUSTA, GEORGIA
BY:
Title: Mayor
Printed Name: David Copenhaver
Attest: _________________________
Clerk: __________________________
(Seal)
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Exhibit 1:
Airport
Service
Areas
Diagram
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Exhib
it 2:
Com
merci
al
Termi
nal
Holdi
ng
Room
Servic
e
Area
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Exhibit 3: Commercial Terminal Ticketing and Baggage Claim Service Areas
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Exhibit 4:
Commercial
Terminal
Administrat
ive Service
Area
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Exhibit 5:
Fixed Base
Operator
Service Area
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Exhibit 6:
Hangar 1
Service
Area
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Exhibit 7: Hangar 2 Service
Area
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Exhibit 8: Service Quality Control Plan
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Exhibit 9: Management Plan
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Exhibit 10: Airline Schedule September 2013
Gate Airline Flight # Aircraft Previous AGS Arrival AGS Departure Next
2 DAL 5297 CRJ RON 545 X6 ATL
2 DAL 543 DC9 RON 700 ATL
2 DAL 455 DC9 RON 815 X6 ATL
2 DAL 455 DC9 RON 900 6 ATL
2 DAL 5582 CRJ ATL 935 X7 1005 ATL
2 DAL 5541 CRJ ATL 1121 1150 ATL
2 DAL 5024 CRJ ATL 1243 1310 X6 ATL
2 DAL 5401 CRJ ATL 1435 1500 ATL
2 DAL 5096 CRJ ATL 1617 X6 1700 ATL
2 DAL 5107/5580 CRJ ATL 1821 1850 X6 ATL
2 DAL 918 DC9 ATL 2003 RON
2 DAL 0653 DC9 ATL 2132 X6 RON
2 DAL 5407 CRJ ATL 2356 RON
4 USE 3708 CRJ RON 0505 CLT
4 USE 4002 CRJ RON 0705 CLT
4 USE 4417/4411 CRJ CLT 913 6 939 6 CLT
4 USE 4361 CRJ CLT 1042 X6 1112 X6 CLT
4 USE 3924 CRJ CLT 1219 1245 CLT
4 USE 4462 DH3 CLT 1404 X6 1425 X6 CLT
4 USE 4096 CRJ CLT 1358 6 1425 6 CLT
4 USE 4153 DH3 CLT 1721 1750 CLT
4 USE 3767/3766 CRJ DCA 1841 X6 1940 X6 DCA
4 USE 3755/4153 CRJ CLT 1913 X6 1914 X6 CLT
4 USE 3755/3857 CRJ CLT 1913 6 1920 6 CLT
4 USE 3899 CRJ CLT 2122 RON
4 USE 3951 CRJ CLT 2332 RON
Airport ATL Atlanta, Hartsfield International, GA
CLT Charlotte, Charlotte Douglas International, NC
DCA Washington, Reagan National, DC
Exceptions
X: Except
1, 2,. 6, 7: Monday, Tuesday, …, Saturday, Sunday
Airline
DAL Delta Airlines operated by Delta & Delta Connection
Carrier, Express Jet
PDT US Airways Express operated by Piedmont Airlines
PSA US Airways Express operated by PSA Airlines
Type Aircraft
A319 Airbus 126 seats
DC9 McDonnell Douglass 120 seats
CRJ Canadair Regional Jet 50 seats
DH8 DeHavilland DHC 8 37 seats
ERJ 145 Embraer ERJ-145 50 seats
Attachment number 1 \nPage 56 of 56
Item # 9
Request for Proposal
Request for Proposals will be received at this office until Wednesday, February 13, 2014 @ 3:00 p.m. for
furnishing:
RFP Item 14-110 Custodial Services for Augusta Regional Airport
RFP Item 14-111 Routine Maintenance Services & Emergency Maintenance Services to HVAC
Systems for Augusta Regional Airport
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901.
For RFP Item 14-110 – Custodial Services a Pre-Proposal Conference will be held on Friday January
31, 2014 @ 11:00 a.m.
For RFP Item 14-111 – Routine Maintenance Services & Emergency Maintenance Services to HVAC
Systems – a Pre-Proposal Conference will be held on Friday, January 31, 2014 @ 12:00 p.m.
There will be a non mandatory site visit for both projects at the Augusta Regional Airport following the
last meeting at 1:00 p.m.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday,
February 4, 2014 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand
delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the proponent at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 16, 21, 23, 30, 2014
Metro Courier January 22, 2014
Revised: 3/5/2013
Attachment number 2 \nPage 1 of 1
Item # 9
UNOFFICIAL
VENDORS Attachment
B
E-Verify
#Add. 1 SAVE
Form Original 6 Copies
Fee
Proposal
JANI-KING
3665 WHEELER ROAD,
SUITE 1A
AUGUSTA, GA 30909
YES 332901 YES YES YES
5 COPIES/
Non-Compliant YES
RICK'S CLEANING SERVICE,
LLC
3188 LEXINGTON WAY
AUGUSTA, GA 30909
YES 701238 YES YES YES YES YES
EXECUTIVE CLEANING
680 HAMMOCK RD
MILLEDGEVILLE, GA 31061
YES 381551 YES YES YES YES YES
AMERICAN FACILITY
SERVICES
1325 UNION HILL INDUST
COURT, SUITE A
ALPHARETTA, GA 30004
No/
Incomplete
No/
Non-
Compliant
YES YES YES YES YES
M&M MANAGEMENT
3114 AUGUSTA TECH DRIVE,
SUITE 403
AUGUSTA, GA 30906
YES 357593 YES YES YES YES YES
IMMACULATE CLEANING
2008 HOPETOWN DRIVE
AUGUSTA, GA 30909
YES 570929
NO/
Non-
Compliant
YES YES
0 COPIES/
Non-Compliant YES
EXECUTIVE JANITORIAL
3070 DAMACUS RD,
UNIT F
AUGUSTA, GA 30909
YES 240034 YES YES YES YES YES
ICS, INC
1110 SATELLITE BLVD.,
SUITE 403
SUWANEE, GA 30024
YES 206424 YES YES YES YES YES
KEECLEAN MANAGEMENT
INC. 2180 SATELITE BLVD.
SUITE 400 DULUTH, GA
30097
YES/
Incomplete 141419 Non-
Compliant YES YES YES YES
RFP Opening
RFP Item #14-110
Custodial Services
for Augusta, Georgia - Augusta Regional Airport
RFP Due: Tuesday, February 18, 2014 @ 3:00 p.m.
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 9
RICK'S CLEANING
SERVICE, LLC
3188 LEXINGTON
WAY
AUGUSTA, GA 30909
EXECUTIVE
CLEANING
680 HAMMOCK RD
MILLEDGEVILLE, GA
31061
M&M MANAGEMENT
3114 AUGUSTA
TECH DRIVE, SUITE
403
AUGUSTA, GA 30906
EXECUTIVE
SERVICE
DIVERSE
ENTERPRISE
Emter[rose
3070 DAMACUS RD,
UNIT F
AUGUSTA, GA 30909
ICS, INC
1110 SATELLITE
BLVD.,
SUITE 403
SUWANEE, GA 30024
Evaluation Criteria Points
(A) Business History and
Relevant Business Experience 15 12.7 13.0 13.7 12.3 14.3
(B) Unique Benefits and
Services Bidder will Provide to
the Airport
10 6.7 8.7 9.7 9.0 9.3
(C) Qualifications to Include
Personnel and Owned
Equipment
10 6.0 8.3 10.0 10.0 10.0
(D) Communications Plan 5 3.0 4.0 4.3 4.3 5.0
(E) Management Plan 10 6.0 9.3 10.0 9.3 10.0
(F) Service Quality Control
Plan (QCP)15 8.7 13.3 14.3 12.0 14.0
(G) Customer Satisfaction
Program 10 6.7 8.7 9.3 8.3 9.7
(H) Financial Statement 5 0.0 4.3 5.0 5.0 5.0
(I) References 5 3.7 3.0 5.0 4.3 5.0
(J) Copies of Required
Insurance Policies 5 0.0 4.3 5.0 5.0 5.0
(K) Contract Review
Comments and Completion
Information
5 0.0 4.3 4.3 4.3 5.0
(L) RFP Costs Worksheets
Lowest Price - 5 pts
Second - 4 pts
Third - 3 pts
Fourth - 2 pts
Fifth - 1 pt
Sixth - no pts
5 4.0 2.0 1.0 5.0 3.0
(1) Routine Service
(2) Emergency Service
(3) Extra Work
Total Points 100 57.3 83.3 91.7 89.0 95.3
Cumulative Evaluation Sheet - RFP Item # 14 110
Contract Custodial Services
For Augusta, Georgia – Augusta Regional Airport
Vendors
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Item # 9
Commission Meeting Agenda
4/15/2014 2:00 PM
Disparity Study
Department:
Caption:An update from the Interim Administrator regarding identifying a
funding source to fund Disparity Study, related IT programs and
approve same being done. (Requested by Commissioner Marion
Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10
Attachment number 1 \nPage 1 of 3
Item # 10
Attachment number 1 \nPage 2 of 3
Item # 10
Attachment number 1 \nPage 3 of 3
Item # 10
Commission Meeting Agenda
4/15/2014 2:00 PM
Recreation Community Centers Technology Assessment
Department:Information Technology
Caption:Approve Technology Assessment of Recreation Community
Centers.
Background:Augusta Recreation, Parks & Facilities has provided computer
training in Community Centers using a configuration of donated
or loaned computers. Without the ability to impose standards for
the equipment utilized to provide this training, it has been difficult
to standardize classroom configurations. Security has also been
challenging due to the many different methods of connectivity. A
Technology Refresh Plan was not possible due to the high cost of
keeping computer equipment updated. A Technology Assessment
was performed by the Information Technology Department to
address the computer needs at each Community Center.
Analysis:The Technology Assessment addressed Cost, Security,
Equipment/Hardware, Personnel, Bandwidth, and Facilities. The
recommendation is to utilize repurposed computers from
Augusta’s Enterprise environment. While these computers are no
longer productive in a high demand Enterprise environment they
still remain useful in a training environment. Utilizing repurposed
computers will provide a saving of $57,750. A standard
configuration will make it possible for an instructor to use any
available classroom with little setup time. The future Technology
Refresh Plan will continue the use of repurposed computers. This
will allow Recreation, Parks & Facilities to keep computers
updated with no additional hardware cost. One (1) mobile
classroom will be used to support all Recreation, Parks &
Facilities. The computers will be installed at the facilities listed
below. 1. Brigham Senior Center a. Two (2) Units 2. McBean
Community/Senior Building a. Four (4) Units 3. Blythe –
Community/ Senior Center a. Two (2) Units 4. Carrie J. Mays –
Community/Senior Center a. Four (4) Units 5. Sand Hills
Community/ Senior Center a. Ten (10) Units 6. Doughty Park a.
Eight (8) Units 7. Jamestown – Stationary Lab a. Twenty Four (24
Units) 8. Barton Village – Stationary Lab a. Ten (10) Units 9.
May Park a. Four (4) Units 10. Bernie Ward a. Four (4) Units
Additionally, twelve (12) repurposed computers will be
Cover Memo
Item # 11
designated for program expansion and support. Operating systems
will be purchased for each computer and there will be no impact
to Augusta’s Microsoft Enterprise Agreement.
Financial Impact:The total capital program cost is $34,051. Funds in the amount of
$7,000 are available in 272-015410-5316230. Funds in the amount
of $27,051 are available in 272-015410-5316220. The total impact
to Recreation, Parks & Facilities Operating budget is $159 per
month.
Alternatives:Continue training utilizing existing computer equipment.
Recommendation:Approve recommendation of Recreation, Parks & Facilities’
Technology Assessment.
Funds are Available
in the Following
Accounts:
Funds in the amount of $7,000 are available in 272-015410-
5316230. Funds in the amount of $27,051 are available in 272-
015410-5316220.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
InformInformInformInformation Technologyation Technologyation Technologyation Technology
530 Greene Street, Annex 101
Augusta, GA 30911
(706) 821-2522 – FAX (706) 821-2530
www.AugustaGa.gov
Augusta Recreation, Parks & Facilities Technology Assessment
April 4, 2014 Version # 14
Security:
Computer access must be monitored, by an instructor, at all times. Physical security is not
available at all locations where a computer classroom is desired. The computer equipment must
be disassembled and placed in a secure location when personnel are not on site. The following
recommendation will allow instructors to share one (1) mobile configuration to support multiple
facilities. The mobile classroom should be packed up at the end of the day and placed in a secure
location. Frequent inventory should be performed given the value and portability of the
equipment proposed. Where permanent classrooms are proposed physical security should be
assessed.
Equipment/Hardware:
The equipment/hardware proposed has sufficient capacity to support current training programs.
Portability is imperative due to the fact that many rooms which are used for computer labs serve
multiple purposes. Standardized configuration will allow instructors to utilize any available
classroom.
Recreation, Parks & Facilities will dispose of existing donated computers once replacements
have been installed by Information Technology. Computers may be accepted, in the future, that
meet or exceed the specifications of the current computer in use. When these donations occur,
documentation should be requested stating that the computer is being donated and will become
the property of Recreation, Parks & Facilities.
IFORMATIO TECHOLOGY
Tameka AllenTameka AllenTameka AllenTameka Allen
Director
Michael F. BlanchardMichael F. BlanchardMichael F. BlanchardMichael F. Blanchard Gary HewettGary HewettGary HewettGary Hewett
Deputy Director Deputy Director
Attachment number 1 \nPage 1 of 5
Item # 11
InformInformInformInformation Technologyation Technologyation Technologyation Technology
530 Greene Street, Annex 101
Augusta, GA 30911
(706) 821-2522 – FAX (706) 821-2530
www.AugustaGa.gov
Personnel:
Instructors are not currently available at every location where a computer laboratory is desired.
Instructors will have to move around between locations and dates to service multiple facilities. In
some locations, community organizations such as The Boys and Girls Club are committed to
offering services such as computer training. Agreements will be in place to govern the use of
Recreation, Parks & Facilities’ equipment and facilities. When equipment is provided to these
organizations an equipment transfer form will also be completed. Laptop computers will be used
in the mobile classroom to allow the instructors to easily break down the equipment and
transport it to multiple facilities.
Recreation, Parks & Facilities personnel or organizations authorized by Recreation, Parks &
Facilities will perform computer training. All scheduling of classes, evaluation and purchase of
training material will be done by Recreation, Parks & Facilities. Information Technology will
assume responsibility for the support of all equipment provided by Information Technology.
Bandwidth:
The classroom configuration will provide sufficient bandwidth to allow instructors to download
training programs, during non-training periods. The configuration will allow low impact internet
activity during classroom training. In locations where repurposed computers will be used,
existing cable modems will be used to provide this connectivity, where available. If a cable
modem is not in place one will be installed. Following is a test of two (2) facilities using the
wireless equipment proposed for the mobile classroom. Each MiFi card is free when new service
is activated and costs approximately $40 per month. The total impact to Recreation, Parks &
Facilities’ monthly operating costs for a mobile classroom will be $40 per month. The total
impact to Recreation, Parks & Facilities’ monthly operating costs will be $119 per month for
each cable modem.
Attachment number 1 \nPage 2 of 5
Item # 11
InformInformInformInformation Technologyation Technologyation Technologyation Technology
530 Greene Street, Annex 101
Augusta, GA 30911
(706) 821-2522 – FAX (706) 821-2530
www.AugustaGa.gov
Verizon MiFi-890L Speed Test
Download/Upload/Ping
Sand Hills
Test 1 Test 2 Test 3 Test 4 Test 5 Test 6 Test 7
5.8/4.5/69 7.21/6.01/64 3.6/6.53/64 12.57/12.55/69 9.45/8.98/49 17.95/12.25/4710.11/6.20/49
Heph-McBean
Test 1 Test 2 Test 3 Test 4 Test 5 Test 6 Test 7
23.24/13.29/4924.66/14.05/5522.89/9.64/49 16.77/8.56/51 16.54/11.03/5316.99/7.96/73 5.04/2.81/182
**All tests were conducted on an Apple iPhone 5 with the SpeedTest.net app**
Attachment number 1 \nPage 3 of 5
Item # 11
InformInformInformInformation Technologyation Technologyation Technologyation Technology
530 Greene Street, Annex 101
Augusta, GA 30911
(706) 821-2522 – FAX (706) 821-2530
www.AugustaGa.gov
Facilities:
Augusta’s Recreation, Parks & Facilities Department has over seventy (70) facilities that have
varying technology needs. Ten (10) have been identified to receive computer learning
classrooms. Very few facilities have space that can be dedicated to computer training. Often the
rooms used for computer training also provide additional community services that require all
computers, support equipment, tables and chairs to be removed from the room on a weekly and
in some cases daily basis. See additional information below.
Facilities where computer access is desired utilizing repurposed computers:
1. Brigham Senior Center
a. Two (2) Units
2. McBean Community/Senior Building
a. Four (4) Units
3. Blythe – Community/ Senior Center
a. Two (2) Units
4. Carrie J. Mays – Community/Senior Center
a. Four (4) Units
5. Sand Hills Community/ Senior Center
a. Ten (10) Units
6. Doughty Park
a. Eight (8) Units
7. Jamestown – Stationary Lab (Request update to existing classroom)
a. Twenty four (24 units)
8. Barton Village – Stationary Lab (Request update existing classroom)
a. Ten (10) units
9. May Park
a. Four (4) Units
10. Bernie Ward
a. Four (4) Units
Spare Computers for expansion and support.
Twelve (12)
Attachment number 1 \nPage 4 of 5
Item # 11
InformInformInformInformation Technologyation Technologyation Technologyation Technology
530 Greene Street, Annex 101
Augusta, GA 30911
(706) 821-2522 – FAX (706) 821-2530
www.AugustaGa.gov
Recommendation
A mobile computer classroom will be purchased to support all facilities that need part time
classrooms. The mobile computer classroom will utilize a cellular hotspots for internet access
and have five (5) laptops. Set up instructions will be provided. Training material and schedules
will be provided by Parks, Recreation & Facilities Staff.
Computers repurposed from Enterprise environment will be used to provide the requested eighty
four (84) computers. This will provide a savings of $57,750. Operating systems would be
purchased and there will be no impact to Augusta’s Microsoft Enterprise Agreement.
Laptop Mobile Computer Classroom
Item Quantity Description Model Cost Total
1 1 Hot Spot Model MiFi5510L /C /C
2 1 Signal Booster etwork Extender $399 $399
3 5 Laptops Latest $1,400 $7,000
4 5 Accessories Misc. $99 $495
5 1 Padded Case Jel-1510CB $189 $189
Total $8,083
Total Program Cost
Item Quantity Description Model Cost Total
1 1 Laptop MCC Misc. $8,083 $8,083
2 84 Computers Misc. /C /C
3 84 O/S Misc. $99 $8,316
4 84 Wireless Card Misc. $99 $8,316
5 84 Internet S/W Misc. $85 $7,140
6 1 Power Strips Misc. $1,400 $1,400
7 3 Wireless Routers $199 $597
8 1 Cable Modem Business Class $199 $199
Total $34,051
The total impact to Recreation, Parks & Facilities’ monthly operating costs for a mobile classroom will be $40. The total impact
to Recreation, Parks & Facilities’ monthly operating costs for one (1) additional cable modem will be $119.
Above is a photo of the case that will hold the mobile classroom.
Attachment number 1 \nPage 5 of 5
Item # 11
Commission Meeting Agenda
4/15/2014 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular and Special Called
meetings held April 1, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 12
Commission Meeting Agenda
4/15/2014 2:00 PM
District 4 appointment
Department:
Caption:Motion to approve the appointment of Ms. Betty Reece to the
Transit Citizens Advisory Board representing District 4.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 13
Attachment number 1 \nPage 1 of 1
Item # 13
Commission Meeting Agenda
4/15/2014 2:00 PM
Terrance R. Howard
Department:
Caption:Motion to approve the appointment of Terrance R. Howard to the
Historic Preservation Commission (HPC) due to the resignation of
Mike Russell representing District 8.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 14
Attachment number 1 \nPage 1 of 2
Item # 14
Attachment number 1 \nPage 2 of 2
Item # 14
Commission Meeting Agenda
4/15/2014 2:00 PM
Approve Engineering Project list - SPLOST VII
Department:Finance / Administrator
Caption:Approve the projects to be funded by SPLOST VII as
recommended by the Engineering Department.
Background:On March 10, 2014 the commission approved a referendum
resolution to: A REFERENDUM RESOLUTION TO
REIMPOSE A SPECIAL ONE PERCENT SALES AND USE
TAX, SUBJECT TO REFERENDUM APPROVAL; TO
REGULATE AND PROVIDE FOR THE CALLING OF AN
ELECTION AND TO CALL AN ELECTION TO DETERMINE
THE REIMPOSITION OR NON-REIMPOSITION OF THE
SALES AND USE TAX; TO SPECIFY THE PURPOSES FOR
WHICH THE PROCEEDS OF THE SALES AND USE TAX
ARE TO BE USED AND MAY BE EXPENDED; TO SPECIFY
THE ESTIMATED COST OF THE PROJECTS THAT WILL BE
FUNDED FROM THE PROCEEDS OF THE SALES AND USE
TAX; TO SPECIFY THE AMOUNT OF PREVIOUSLY
INCURRED GENERAL OBLIGATION DEBT TO BE
RETIRED FROM THE PROCEEDS OF THE SALES AND USE
TAX; TO SPECIFY THE MAXIMUM AMOUNT OF
REVENUE TO BE RAISED BY THE SALES AND USE TAX;
TO AUTHORIZE THE ISSUANCE OF $22,395,000 IN
AGGREGATE PRINCIPAL AMOUNT OF GENERAL
OBLIGATION DEBT OF AUGUSTA, GEORGIA IN
CONJUNCTION WITH THE REIMPOSITION OF THE SALES
AND USE TAX; TO SPECIFY THE PURPOSES FOR WHICH
THE DEBT IS TO BE ISSUED, THE MAXIMUM INTEREST
RATE OR RATES THAT SUCH DEBT IS TO BEAR, AND
THE AMOUNT OF PRINCIPAL TO BE PAID IN EACH YEAR
DURING THE LIFE OF SUCH DEBT; TO PROVIDE FOR THE
LEVY AND COLLECTION OF AD VALOREM TAXES TO
SERVICE SUCH DEBT, TO THE EXTENT THE PROCEEDS
OF THE SALES AND USE TAX ARE NOT SUFFICIENT FOR
SUCH PURPOSE; AND FOR OTHER PURPOSES. The project
categories included: (a) Projects to be owned or operated or
both by Augusta or by one or more local authorities within the
Special District pursuant to intergovernmental contracts with
Augusta (the “Augusta Projects”): (i) Road, Street, Bridge,
Cover Memo
Item # 15
and Drainage Improvements - $50,000,000, (ii) Public Safety
Facilities, Equipment, and Vehicles - $29,939,000, (iii) Parks
and Recreation Facilities - $19,000,000, (iv) Cultural, Library,
and Historic Facilities - $21,025,000, (v) Economic
Development Facilities and Land Acquisition - $13,250,000,
(vi) Information Technology - $5,550,000, (vii) Industrial
Infrastructure Improvements - $1,750,000, (viii) Municipal
Building Renovations - $30,000,000, (ix) Fleet Administration
and Maintenance Facilities - $450,000, and (x) Sales Tax
Program and Project Administration - $9,000,000; (b) Projects to
be owned or operated or both by Blythe (the “Blythe Projects”):
(i) Road Improvements - $400,000, (ii) Water System
Improvements - $350,000, (iii) Equipment and Vehicles -
$225,000, (iv) Community Building, Library, and Park
Facilities - $900,000, and (v) Information Technology -
$100,000; and (c) Projects to be owned or operated or both by
Hephzibah (the “Hephzibah Projects”): (i) Recreational Multi-
Use Facility - $4,450,000, (ii) Agricultural Center and Arena
Project - $1,800,000, (iii) Water System Equipment and
Vehicles - $365,000, (iv) Public Safety Equipment and
Vehicles - $510,000, (v) Fire Department Facilities -
$950,000, and (vi) Road and Bike Lane Projects - $300,000;
and(2) retiring Augusta’s Tax Anticipation Notes, dated March 7,
2014 (the “Augusta Notes”), by paying or making provision for
the payment of the principal of and interest on the Augusta Notes
coming due on October 1, 2014, in the estimated maximum
amount of $8,050,000;
Analysis:$50,000,000 was allocated for Road, Street, Bridge and Drainage
Impvoements Projects. The Engineering department is
recommending the funding be used to complete the projects listed
in the attached document.
Financial Impact:Funding would be from sales tax revenue generated by SPLOST
VII. Sales tax collections are projected to begin in April 2016 and
will continue until Ocotber 2021. Project funding will be allocated
over the collection period.
Alternatives:1. Approve recommended list of projects 2. Task staff to revise list
for Road, street, bridge and drainage improvement projects.
Recommendation:Approve project list as recommended
Funds are Available
in the Following
Accounts:
SPLOST VII
Cover Memo
Item # 15
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Augusta Georgia
SPLOST VII
Project list
Key Department Project ** Amount
C6 Engineering 15th Street Pedestrian Improvements 8,000,000$
C14 Engineering ADA-Sidewalks-Rehab-Replacement 600,000
C18 Engineering Bridge Rehabilitation and Maintenance 800,000
C21 Engineering Corrugated Pipe Replacement Program 500,000
C22 Engineering Dennis Road Widening and Drainage Improvements 2,000,000
C24 Engineering Dover-Lyman Street and Drainage Improvement 1,000,000
C26 Engineering
East Augusta Roadway and Drainage Improvements - Phase III (Marion
Homes Area)500,000
C27 Engineering
East Augusta Roadway and Drainage Improvements - Phase IV (Azalea,
Brunswick, & Albany Street Areas)500,000
C35 Engineering Flood Control Structures - Rehabilitation and Maintenance 1,000,000
C37 Engineering Garden City Beautification Initiative 250,000
C38 Engineering
Glass Factory Drainage Basin Conveyance Improvements and Flood
Reduction 200,000
C39 Engineering Grading and Drainage 1,500,000
C43 Engineering Hyde Park St. & Drg Imp. and Wilkerson Gardens 1,500,000
C49 Engineering Maintenance/Construction Machinery and Equipment 200,000
C53 Engineering Milling and Resurfacing - Contracts 5,100,000
C54 Engineering Monte Sano Ave. Improvements (Wrightsboro Rd. to Walton Way)3,000,000
C55 Engineering National Hill Area Streets and Drainage Improvements 3,000,000
C56 Engineering
Old Savannah Road Street & Drainage Improvements (Martin Luther King
Blvd. to Gordon Highway)500,000
C58 Engineering On Call Guardrail Replacements 300,000
C59 Engineering On Call Roadway Striping and Reflector Installation 500,000
C60 Engineering On Call Traffic Engineering 200,000
C61 Engineering On-Call and Emergency Appraisal Services 100,000
C62 Engineering On-Call and Emergency Construction Material Testing Services 500,000
C63 Engineering On-Call and Emergency Construction Services 1,500,000
C64 Engineering On-Call and Emergency Design Services 300,000
C66 Engineering Paving Dirt Roads 2,000,000
C67 Engineering
Peach Orchard Road Sidewalk Installation - Pepperidge Drive to Tobacco
Road 1,000,000
C70 Engineering Rocky Creek Flood Reduction Improvements 1,500,000
C71 Engineering Skinner Mill Road Widening (Boy Scout to Walton Way)6,000,000
C72 Engineering SPLOST Administration 1,000,000
C76 Engineering Traffic Sign Upgrade Program 300,000
C77 Engineering Traffic Signal Upgrade Program 1,500,000
C78 Engineering Tree Removal, Pruning and Replacement 1,000,000
C80 Engineering Watershed Study and Storm Water Inventory & Mapping 150,000
C82 Engineering
Wrightsboro Road Reconstruction and Pedestrian Improvements
(Highland Ave. to Marks Church Road)2,000,000
Total 50,000,000$
**Projects recommended by Engineering Department
Attachment number 1 \nPage 1 of 1
Item # 15
Augusta Georgia
SPLOST VII
Project list
Key Department Amount
B Administration 47,050,000$
C Engineering 50,000,000
D Fire 7,500,000
E Fleet 8,450,000
F IT 18,550,000
H Planning & Development 6,500,000
I Recreation 19,000,000
J Sheriff 1,439,000
K City of Hephzibah 8,375,000
L City of Blythe 1,975,000
M Augusta Authorities 5,750,000
N Library 2,000,000
P Outside Agencies 21,775,000
total 198,364,000$
Attachment number 2 \nPage 1 of 15
Item # 15
Augusta Georgia
SPLOST VII
Project list
Project Type Amount %
Infrastructure 80,500,000 40.58%
Engineering 50,000,000
IT 13,000,000
Planniing & Development 6,500,000
Augusta Authorities 5,750,000
Outside Agencies 5,250,000
Public Buildings 34,950,000 17.62%
Administration 30,000,000
Fire Department 2,500,000
Library 2,000,000
Fleet 450,000
Recreation 19,000,000 9.58%
Cultural/Historic
Outside Agencies 16,525,000 8.33%
Intergovernmental 10,350,000 5.22%
Law Enforcement 1,439,000 0.73%
Debt Service 12,050,000 6.07%
Project Management 5,000,000 2.52%
Fleet Replacement 13,000,000 6.55%
Information Technology 5,550,000 2.80%
198,364,000 100.00%
Attachment number 2 \nPage 2 of 15
Item # 15
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
B1 Administrator/Mayor Project Administration 5,000,000$
Administrator/Mayor Interest on Bonds 4,000,000
B2 Administrator/Mayor Municipal Building Renovations 30,000,000
B5 Administrator/Mayor Debt Repayment (GRU Cancer Center)8,050,000
Total 47,050,000$
Attachment number 2 \nPage 3 of 15
Item # 15
Augusta Georgia
SPLOST VII
Project list
Key Department Project ** Amount
C6 Engineering 15th Street Pedestrian Improvements 8,000,000$
C14 Engineering ADA-Sidewalks-Rehab-Replacement 600,000
C18 Engineering Bridge Rehabilitation and Maintenance 800,000
C21 Engineering Corrugated Pipe Replacement Program 500,000
C22 Engineering Dennis Road Widening and Drainage Improvements 2,000,000
C24 Engineering Dover-Lyman Street and Drainage Improvement 1,000,000
C26 Engineering
East Augusta Roadway and Drainage Improvements - Phase III (Marion
Homes Area)500,000
C27 Engineering
East Augusta Roadway and Drainage Improvements - Phase IV (Azalea,
Brunswick, & Albany Street Areas)500,000
C35 Engineering Flood Control Structures - Rehabilitation and Maintenance 1,000,000
C37 Engineering Garden City Beautification Initiative 250,000
C38 Engineering
Glass Factory Drainage Basin Conveyance Improvements and Flood
Reduction 200,000
C39 Engineering Grading and Drainage 1,500,000
C43 Engineering Hyde Park St. & Drg Imp. and Wilkerson Gardens 1,500,000
C49 Engineering Maintenance/Construction Machinery and Equipment 200,000
C53 Engineering Milling and Resurfacing - Contracts 5,100,000
C54 Engineering Monte Sano Ave. Improvements (Wrightsboro Rd. to Walton Way)3,000,000
C55 Engineering National Hill Area Streets and Drainage Improvements 3,000,000
C56 Engineering
Old Savannah Road Street & Drainage Improvements (Martin Luther King
Blvd. to Gordon Highway)500,000
C58 Engineering On Call Guardrail Replacements 300,000
C59 Engineering On Call Roadway Striping and Reflector Installation 500,000
C60 Engineering On Call Traffic Engineering 200,000
C61 Engineering On-Call and Emergency Appraisal Services 100,000
C62 Engineering On-Call and Emergency Construction Material Testing Services 500,000
C63 Engineering On-Call and Emergency Construction Services 1,500,000
C64 Engineering On-Call and Emergency Design Services 300,000
C66 Engineering Paving Dirt Roads 2,000,000
C67 Engineering
Peach Orchard Road Sidewalk Installation - Pepperidge Drive to Tobacco
Road 1,000,000
C70 Engineering Rocky Creek Flood Reduction Improvements 1,500,000
C71 Engineering Skinner Mill Road Widening (Boy Scout to Walton Way)6,000,000
C72 Engineering SPLOST Administration 1,000,000
C76 Engineering Traffic Sign Upgrade Program 300,000
C77 Engineering Traffic Signal Upgrade Program 1,500,000
C78 Engineering Tree Removal, Pruning and Replacement 1,000,000
C80 Engineering Watershed Study and Storm Water Inventory & Mapping 150,000
C82 Engineering
Wrightsboro Road Reconstruction and Pedestrian Improvements
(Highland Ave. to Marks Church Road)2,000,000
Total 50,000,000$
**Projects recommended by Engineering Department
Attachment number 2 \nPage 4 of 15
Item # 15
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
D1 Fire Emergency Vehcile Fleet Replacement 5,000,000$
D3 Fire Fire Stations - 1 location 2,500,000
Total 7,500,000$
Attachment number 2 \nPage 5 of 15
Item # 15
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
E1 Fleet Roof Replacement 450,000$
E3 Fleet Public Safety Vehicles 8,000,000
Total 8,450,000$
Attachment number 2 \nPage 6 of 15
Item # 15
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
F1 IT Radio System 13,000,000$
F2 IT TAO/TCO Software Application 4,000,000
F3 IT MDT Replacement 900,000
F4 IT Communication Infrastructure 250,000
F5 IT Orthophotography 400,000
TOTAL 18,550,000$
Attachment number 2 \nPage 7 of 15
Item # 15
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
H1 Planning and Development Flood Reduction Program 2,500,000$
H2 Planning and Development Demolition Program 4,000,000
Total 6,500,000$
Attachment number 2 \nPage 8 of 15
Item # 15
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
I7 Recreation Dyess Park 500,000$
I9 Recreation Lake Olmstead 250,000
I11 Recreation May Park 250,000
I14 Recreation Riverwalk 400,000
I23 Recreation Augusta Aquatic Ctr 1,500,000
I30 Recreation Fleming Tennis Center 500,000
I33 Recreation Minnick Park 200,000
I34 Recreation Pendleton King Park 250,000
I35 Recreation Valley Park 250,000
I40 Recreation Newman Tennis Center 2,000,000
I42 Recreation Diamond Lakes Regional 2,750,000
I44 Recreation McDuffie Woods Park 300,000
I46 Recreation Brigham Com. Center 300,000
I51 Recreation Butler Creek 250,000
I55 Recreation Eisenhower Park 250,000
I58 Recreation Blythe Community Pk 250,000
I60 Recreation McBean Community Pk 250,000
I61 Recreation Program Administration 1,000,000
I64 Recreation Boathouse Rowing Center 400,000
Recreation Splash Pad Water Playground Initiative 1,850,000
Recreation Playgound Unit Replacement Initiative 2,000,000
Recreation HVAC Upgrades 500,000
Recreation City-Wide Cemetery Improvements 500,000
Recreation City-Wide Park Facility Improvements 500,000
Recreation City-Wide Park Signage Initiative 300,000
Recreation City-Wide Site Improvements 500,000
Recreation City-Wide Multi-Purpose Court Upgrades 500,000
Recreation City-Wide Swimming Pool Renovations 500,000
TOTAL 19,000,000$
Attachment number 2 \nPage 9 of 15
Item # 15
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
J1 Sheriff Digital In-car Video System 407,000$
J2 Sheriff HD Body Cameras 332,000
J4 Sheriff Downtown Video Security Enhancement 700,000
Total 1,439,000$
Attachment number 2 \nPage 10 of 15
Item # 15
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
K1 Hephzibah Facilities for Agricultural Center & Arena 1,800,000$
K2 Hephzibah Equipment to Automate Water Meter Reading 220,000
K3 Hephzibah Bike Lanes 200,000
K4 Hephzibah Windsor Spring and Roadway Beautification 100,000
K5 Hephzibah Water Dept. Vehicles & Equipment 145,000
K6 Hephzibah Vehicles & Equip. for Public Safety 125,000
K7 Hephzibah Sewer to Connect to Augusta -
K8 Hephzibah Vehicles & Equipment for Fire & EMS 385,000
K9 Hephzibah Fire Dept. New Facilities 950,000
K10 Hephzibah Recreational Multi-use Facility 4,450,000
TOTAL 8,375,000$
Attachment number 2 \nPage 11 of 15
Item # 15
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
L1 City of Blythe Water system upgrades 350,000$
L2 City of Blythe Road Improvements 300,000
L3 City of Blythe Police Vehicles & Equipment/Computers 125,000
L4 City of Blythe Community Building/Library/Park 900,000
L5 City of Blythe WIFI access 50,000
L6 City of Blythe IT upgrades 50,000
L7 City of Blythe Paving roads 100,000
L8 City of Blythe Non Public Safety Vehicles and equipment 100,000
L9 City of Blythe Additional Water Systems Upgrades -
Total 1,975,000$
Attachment number 2 \nPage 12 of 15
Item # 15
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
M1 Canal Authority Canal Improvement 2,500,000$
M2 Development Authority Augusta Corporate Park Access Road 1,250,000
M3 Development Authority Economic Development Industrial Infrastructure 500,000
Downtown Development Authority Surface Parking Lot 1,500,000
Total 5,750,000$
Attachment number 2 \nPage 13 of 15
Item # 15
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
N1 Library Maxwell Branch Library -$
N2 Library Friedman Branch Library -
N3 Library Wallace Branch Library -
N4 Library Appleby Branch Library -
Total 2,000,000$
Allocation to be determined
Attachment number 2 \nPage 14 of 15
Item # 15
Augusta Georgia
SPLOST VII
Project list
Key Agency Project Amount
P1 Augusta Regional Collaborative Corp The Mills District 5,250,000$
P2 Greater Augusta Arts Council ART Space 750,000
P3 Greater Augusta Arts Council Public Arts Master Plan 25,000
P4 Greater Augusta Arts Council Augusta Public Art Implementation 2,000,000
P5 Imperial Theatre Theatre Renovation 2,500,000
P6 Augusta Symphony Miller Theater 4,250,000
P7 Paine College The James Brown Community & Fine Arts Cultural Center 6,000,000
P9 Augusta Museum of History Building Expansion 500,000
P11 Southeastern Natural Sciences Academy Phinizy Swamp Nature Park 500,000
Total 21,775,000$
Attachment number 2 \nPage 15 of 15
Item # 15
Commission Meeting Agenda
4/15/2014 2:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 16