HomeMy WebLinkAbout2014-02-04-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
2/4/2014
2:00 PM
INVOCATION:
Dr. Mike Cash
Sr. Pastor, Trinity on the Hill United Methodist Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
Employee of Month
A. Congratulations! Marsha Baskett, Administrative Assistant III,
Solicitor’s Office as the February 2014 Employee of the Month.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B. Mr. David Dunagan, Richmond County Sheriff's Department Citizens
Advisory Board. RE: Sheriff's Department 2014 Budget.
Attachments
C. Ms. Irma Riddick regarding dilapidated/blighted house located on Carrie
Street.
Attachments
CONSENT AGENDA
(Items 1-10)
PUBLIC SERVICES
1. Motion to approve New Ownership Application: A. N. 14 - 02: request
by Olegario Orozco for an on premise consumption Liquor & Beer
license to be used in connection with The Reven, LLC. located at 2925
Peach Orchard Rd. There will be Dance. District 6. Super District 10.
Attachments
(Approved by Public Services Committee January 27, 2014)
2. Motion to approve New Ownership Application: A. N. 14 - 03: request
by Mrunalini M. Gandhi for a retail package Beer & Wine license to be
used in connection with Ethan Food Store located at 2940 Inwood Dr.
District 5. Super District 9. (Approved by Public Services Committee
January 27, 2014)
Attachments
3. Motion to approve New Ownership Application: A. N. 14 - 04: A
request by Mrunalini M. Gandhi for a retail package Liquor license to be
used in connection with Inwood Spirits located 2940 Inwood Dr. Suite B.
District 5. Super District 9. (Approved by Public Services Committee
January 27, 2014)
Attachments
4. Motion to approve New Ownership Application: A. N. 14 - 05: A
request by Chin H. Kim for a retail package Beer & Wine license to be
used in connection with Yeung Supermarket located at 1671 Olive Rd.
District 2. Super District 9. (Approved by Public Services Committee
January 27, 2014)
Attachments
5. Motion to approve the bid selection and contract from Peek Pavement
Marking, LLC regarding the rubber removal from runway 17-35 as
approved by the Augusta Aviation Commission at their December 19,
2013 meeting. (Approved by Public Services Committee January 27,
2014)
Attachments
6. Motion to approve New Ownership Application: A. N. 14 - 06: A
request by Voncellies Allen for an on premises consumption Liquor,
Beer and Wine license to be used in connection with Level 9 Sports Bar
& Grill located at 3054 Damascus Rd. There will be Dance. District 2.
Super District 9. (Approved by Public Services Committee January
27, 2014)
Attachments
ADMINISTRATIVE SERVICES
7. Motion to approve hiring professional recruiting firm to bring forth
candidates for the position of Administrator as recommended by the
Administrator's Job Description Study Sub-Committee. (Approved by
Attachments
Administrative Services Committee January 27, 2014)
8. Motion to approve amended job description for the position of
Administrator as recommended by the Administrator's Job Description
Study Sub-Committee. (Approved by Administrative Services
Committee January 27, 2014)
Attachments
9. Motion to approve the recommended Reorganization Plan, Related
Budget Amendments and Fee Schedule Changes for the Planning and
Development Department. (Approved by the Administrative Services
Committee January 27, 2014 )
Attachments
PETITIONS AND COMMUNICATIONS
10. Motion to approve the minutes of the regular meeting of the
Commission held January 21, 2014 and Special Called Meeting held
January 27, 2014.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
2/4/2014
AUGUSTA COMMISSION
REGULAR AGENDA
2/4/2014
(Items 11-28)
PUBLIC SERVICES
11. Motion to approve the Guaranteed Maximum Price (GMP) submitted by
the Construction Manager (Turner Construction Company) for a new
Information Technology (IT) Building. (No recommendation from
Public Services Committee January 27, 2014)
Attachments
12. Motion to approve the Christman Company as the Construction
Manager at Risk for the Augusta, Georgia Transit Operation and
Attachments
Maintenance Facility on Highway 56.(No recommendation from
Public Services Committee January 27, 2014)
13. Motion to approve Beams Contracting, Inc contract modification
(change order) for the Southeast Development Area Access Project
(General Perry Smith Parkway) as approved by the Augusta Aviation
Commission December 19, 2013.
Attachments
ADMINISTRATIVE SERVICES
14. Update from the Interim Administrator on the progress that has been
made on the 2013 commission/administrator goals. (Referred from
the Administrative Services Committee January 27, 2014)
Attachments
15. Discuss summary of conference call with Attorney Colette Holt.
(Referred from the Administrative Services Committee January 27,
2014 )
Attachments
16. Discuss/approve departmental audits. (Requested by Commissioner
Marion Williams)
Attachments
17. Update from the Mayor/Mayor Pro Tem & Interim Administrator
regarding the interim appointment of the Deputy Administrator and IT
Director. (Requested by Commissioner Marion Williams)
Attachments
18. Discuss the authorities of the General Counsel versus the Augusta
Commission. (Requested by Commissioner Marion Williams)
Attachments
19. Update from the Interim Administrator regarding the Augusta Public
Transit Citizens Advisory Board. (Requested by Commissioner
Marion Williams)
Attachments
PUBLIC SAFETY
20. Motion to approve Renewal of Contract with Twenty First Century
Communications for Emergency Communication Services.
Attachments
21. Motion to approve payment to New World Systems, Inc. for the
Standard Software Subscription Agreement for the period covering
January 1, 2014 - December 31, 2014.
Attachments
FINANCE
22. Consider a request from the City of Blythe requesting the donation of
two (2) used police cars. (Requested by Commissioner Joe Jackson)
Attachments
23. Motion to approve a request from Mr. James K. Smith, Jr. regarding a
refund of taxes related to his status as a 100% disabled veteran.
Attachments
24. Discuss and approve the Recommended Reorganization Plan and Related
Budget Amendments and Fee Schedule Changes for the Planning and
Development Department.
Attachments
ENGINEERING SERVICES
25. Approve award of the On-Call Construction Management, Construction
Inspection and Field Engineering (CM_CI_FE) Services Consulting
Agreement CPB# 328-041110-211828005 to EMC Engineering,
Moreland Altobelli, AMEC Environmental & Infrastructure, and the
Michael Baker, Jr., Inc., subject to receipt of signed contracts and proper
insurance documents. Also approve $200,000 to fund the proposed On-
Call CM_CI_FE Services. Funding is available in SPLOST PH VI On
Call Emergency Construction Services for the AED.
Attachments
26. Approve award of the On-Call Property Appraisal & Acquisition
Professional Services Agreement, CPB #328-041110-211828004 to
Moreland Altobelli & Associates, Inc., and QK4, subject to receipt of
signed contracts and proper insurance documents. Also approve $50,000
to fund the proposed On-Call Property Appraisal & Acquisition Services.
Funding is available in SPLOST PH VI On Call Property Appraisal
Services as requested by AED.
Attachments
27. Update from staff on the RFP process for "The Patch" golf course. Attachments
Upcoming Meetings
www.augustaga.gov
(Requested by Commissioner Mary Davis)
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
28. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
2/4/2014 2:00 PM
Invocation
Department:
Caption:Dr. Mike Cash
Sr. Pastor, Trinity on the Hill United Methodist Church
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
2/4/2014 2:00 PM
Employee of Month
Department:
Caption:Congratulations! Marsha Baskett, Administrative Assistant III,
Solicitor’s Office as the February 2014 Employee of the Month.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Commission Meeting Agenda
2/4/2014 2:00 PM
David Dunagan
Department:
Caption:Mr. David Dunagan, Richmond County Sheriff's
Department Citizens Advisory Board. RE: Sheriff's Department
2014 Budget.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Commission Meeting Agenda
2/4/2014 2:00 PM
Irma Riddick
Department:
Caption:Ms. Irma Riddick regarding dilapidated/blighted house located on
Carrie Street.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 1
Item # 4
Commission Meeting Agenda
2/4/2014 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 14 - 02:
request by Olegario Orozco for an on premise consumption
Liquor & Beer license to be used in connection with The Reven,
LLC. located at 2925 Peach Orchard Rd. There will be Dance.
District 6. Super District 10. (Approved by Public Services
Committee January 27, 2014)
Background:This is a new ownership application. Formerly in the name of
Daniel Magana.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $3,931.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 2
Item # 5
Attachment number 1 \nPage 2 of 2
Item # 5
Commission Meeting Agenda
2/4/2014 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 14 - 03:
request by Mrunalini M. Gandhi for a retail package Beer & Wine
license to be used in connection with Ethan Food Store located at
2940 Inwood Dr. District 5. Super District 9. (Approved by
Public Services Committee January 27, 2014)
Background:This is a new ownership application. Formerly in the name of
Falguni Patel.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 2
Item # 6
Attachment number 1 \nPage 2 of 2
Item # 6
Commission Meeting Agenda
2/4/2014 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 14 - 04: A
request by Mrunalini M. Gandhi for a retail package Liquor
license to be used in connection with Inwood Spirits located 2940
Inwood Dr. Suite B. District 5. Super District 9. (Approved by
Public Services Committee January 27, 2014)
Background:This is a new ownership application. Formerly in the name of
Falguni Patel.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $3175.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 2
Item # 7
Attachment number 1 \nPage 2 of 2
Item # 7
Commission Meeting Agenda
2/4/2014 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 14 - 05: A
request by Chin H. Kim for a retail package Beer & Wine license
to be used in connection with Yeung Supermarket located at 1671
Olive Rd. District 2. Super District 9. (Approved by Public
Services Committee January 27, 2014)
Background:This is a new ownership application. Formerly in the name of
Kyong Gleason.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 2
Item # 8
Attachment number 1 \nPage 2 of 2
Item # 8
Commission Meeting Agenda
2/4/2014 2:00 PM
Professional Airfield Pavement Maintenance Services
Department:Augusta Regional Airport
Caption:Motion to approve the bid selection and contract from Peek
Pavement Marking, LLC regarding the rubber removal from
runway 17-35 as approved by the Augusta Aviation Commission
at their December 19, 2013 meeting. (Approved by Public
Services Committee January 27, 2014)
Background:Two years ago, the Runway 17-35 project was successfully
completed, transitioning our original asphalt runway to a concrete
runway. Since that time, the touchdown zones and centerline have
accumulated rubber deposits from the landing gear wheels of
arriving aircraft. These rubber deposits have caused the
touchdown zones and centerline to become 75% obscured,
meaning that these areas are becoming increasingly difficult to see
for landing aircraft. The Airport put this project out for bid with
three airfield pavement maintenance contractors, of which only
one responded. The total project price is $15,250.
Analysis:The sole bid was submitted by Peek Pavement Markings, LLC out
of Columbus, GA. The bid is for removal of rubber deposits of
approximately 9,720 square feet of runway 17-35; the painting of
two lead on/off lines totaling 750 square feet; and the painting of
shoulder markings on Taxiway Delta totaling 1,575 square feet.
The contract identifies the terms and responsibilities of Peek
Pavement Marking, LLC and the Augusta Regional Airport during
the project.
Financial Impact:The total project price is $15,250.
Alternatives:Deny request.
Recommendation:Approve Peek Pavement Marking, LLC contract in the amount of
$15,250.
Funds are Available Cover Memo
Item # 9
in the Following
Accounts:551-08-1112/5238210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
CONTRACT
FOR
RUNWAY RUBBER REMOVAL AND PAINTING
BETWEEN
AUGUSTA-RICHMOND COUNTY
FOR THE
AUGUSTA REGIONAL AIRPORT
AND
PEEK PAVING MARKING CO.
Attachment number 1 \nPage 1 of 32
Item # 9
Contract for Runway Rubber Removal and Painting Page 2 of 32
TABLE OF CONTENTS
Item Description Page
Article 1 Scope of Work ................................................................................................ 3
Article 2 Time, Term & Payment .................................................................................. 5
Article 3 Federal Work Authorization ........................................................................... 5
Article 4 Corporate Authority ....................................................................................... 6
Article 5 Contractor’s Performance & Warranties ........................................................ 6
Article 6 Authorized Representatives ............................................................................ 7
Article 7 Changes ..................................................................................................... 7
Article 8 Temporary Suspension or Delay of Performance of Contract ....................... 8
Article 9 Representations & Warranties ........................................................................ 8
Article 10 Assignment ..................................................................................................... 8
Article 11 Notices ..................................................................................................... 9
Article 12 Compliance with Applicable Laws and Regulations ..................................... 9
Article 13 Right to Inspect Premises ............................................................................. 10
Article 14 Royalties & Patents ...................................................................................... 10
Article 15 Prohibited Interests ....................................................................................... 10
Article 16 Insurance ................................................................................................... 10
Article 17 Indemnification & Hold Harmless ............................................................... 13
Article 18 Airport Security Requirements/Special ...........................................................
Identification Display Area (SIDA) Badges ................................................ 13
Article 19 Hazardous Materials ..................................................................................... 14
Article 20 Miscellaneous Provisions ............................................................................. 14
EXHIBITS
Exhibit A (Bid Price Sheet) ..............................................................................................
Exhibit B (Required Submittals) .......................................................................................
Exhibit C (Insurance) .......................................................................................................
Exhibit D (Plans/Map) ......................................................................................................
Attachment number 1 \nPage 2 of 32
Item # 9
Contract for Runway Rubber Removal and Painting Page 3 of 32
This Contract for the provision of Runway Rubber Removal and Painting (hereinafter designated
as the "Contract") made and entered into as of __________________2013, by and between the City of
Augusta (City) for the Augusta Regional Airport, (hereinafter designated as "Airport”) and Peek
Pavement Marking Company (Hereinafter designated as “Contractor”) a Georgia corporation, whose
principal office is located at 4600 Peek Industrial Drive, Columbus, GA 31909.
WITNESSETH:
WHEREAS, the City is the owner and operator of a full service commercial airport known as the
Augusta Regional Airport;
WHEREAS, the City issued a Request for Bids (RFB) for the removal of rubber from the
runways and painting at the Augusta Regional Airport; and
WHEREAS, Contractor provided a bid in compliance with the City’s Request for Bids; and
WHEREAS, the Parties desire to enter into a contract for services.
NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreements
herein contained, the City and Contractor hereby agree as follows:
ARTICLE 1
SCOPE OF WORK
1.1 The Airport is required to perform specialized Airport maintenance including the removal of
rubber deposits off the Centerline, of its Concrete Runway 17-35. The Airport is required, by
Federal Aviation Administration (FAA) standards, to remove the rubber deposits so that the
centerline may be un-obscured.
1.2 Contractor shall use very high pressurized hydro blasting equipment to remove the rubber
embedded into the concrete.
1.3 Contractor shall adhere to the FAA’s specialized criteria for the painting of runway pavements, to
include runways and taxiways. These markings require specialized paint and beads per FAA AC
NO. 150/5370-10F. The taxiway shoulder painting to be marked out and painted with the
appropriate paint specifications.
1.4 Contractor shall be escorted at all times while on Airport movement areas.
1.5 All work to be completed during business hours 7am-5pm. Airport OPS will work with
Contractor on a pullback basis, working with Air Traffic Control, during daylight hours.
1.6 Details: Taxiway Shoulder Markings
1.6.1 Paint yellow shoulder markings for Taxiway Delta/Charlie (See Attached Map Exhibit
D).
1.6.2 All paint should meet specifications as outlined in FAA AC NO. 150/5370-lOF Dated:
09/30/2011
1.6.3 Markings should be 3' by 25' with 25' spacing between markings. Refer to attached
map.
1.6.4 Paint for Taxiway Shoulder Markings DOES NOT need to include reflective beads.
1.6.5 Paint Lead-on/off lines.
1.6.6 All paint should meet specifications as outlined in FAA AC NO. 150/5370-lOF Dated:
09/30/2011
1.6.7 Lead On/Off lines- One 235' section and one 265' totaling 500' by 18".
Attachment number 1 \nPage 3 of 32
Item # 9
Contract for Runway Rubber Removal and Painting Page 4 of 32
1.6.8 Yellow paint/markings must include TYPE I glass beads to meet specifications found in
FAA AC 150/5370-lOF, P-620.
1.6.9 Application rates are listed below:
1.6.10 WEATHER LIMITATIONS. The painting shall be performed only when the surface is
dry and when the surface temperature is at least 45° (7° C) and rising and the pavement
surface temperature is at least 5°f (2. 7 °C) above the dew point. Markings shall not be
applied when the pavement temperature is greater than 120° (49° C).
1.6.11 EQUIPMENT. Equipment shall include the apparatus necessary to properly clean the
existing surface, a mechanical marking machine, a bead dispensing machine, and such
auxiliary hand-painting equipment as may be necessary to satisfactorily complete the Job.
The mechanical marker shall be an atomizing spray-type or airless-type marking machine
suitable for application of traffic paint. It shall produce an even and uniform film
thickness at the required coverage and shall apply markings of uniform cross-sections and
clear-cut edges without running or spattering and without over spray.
1.6.12 PREPARATION OF SURFACE. Immediately before application of the paint, the
surface shall be dry and free from dirt, grease, oil, laitance, or other foreign material that
would reduce the bond between the paint and the pavement. The area to be painted shall
be cleaned by sweeping and blowing or by other methods as required to remove all dirt,
laitance, and loose materials without damage to the pavement surface. Use of any
chemicals or impact abrasives during surface preparation shall not be used.
1.7 RUBBER REMOVAL. Contractor shall remove the rubber as follows:
1.7.1 Centerline- Only touchdown areas (27 centerlines: 120' by 3' totaling 9720 square feet).
1.7.2 Rubber Removal shall be done by Water Blasting Only. The use of Chemicals, Sand/
Bead Blasting or Milling/Grinding will not be accepted.
1.7.3 Pressure for water blasting to be set and tested in designated area, by Airport Operations,
before blasting starts.
1.7.4 The Airport will be responsible for sweeping the centerline once all rubber removal is
complete.
1.7.5 The Airport will be responsible for sweeping Taxiway D where shoulder markings will
be put down.
1.8 The term “Work” means the labor, materials, equipment, tools, machinery, supervision,
administration, coordination, planning, transportation, security, and all other services and things
necessary to provide the Airport with the services required. The Contractor agrees to complete the
Work in a good, firm, substantial and professional manner in strict conformity with the
requirements and provisions of this Contract and FAA regulations.
1.9 Unless otherwise modified, the Contractor shall furnish all of the Work in accordance with the
Contract and all incidental work necessary to complete the Project in an acceptable manner, ready
PAINT COLOR PAINT TYPE PAINT APPLICATION RATE GLASS BEADS TYPE AND APPLICATION RATE
YELLOW YELLOW-33538 OR 33655
TT-P-1952E TYPE II 115 SQ FEET PER GALLON TT-B-1325D, TYPE III, 7 LBS PER GALLON OF PAINT
Attachment number 1 \nPage 4 of 32
Item # 9
Contract for Runway Rubber Removal and Painting Page 5 of 32
for use, occupancy, or operation by the Airport. The Contractor shall be responsible for the entire
project and every part thereof.
ARTICLE 2
TIME, TERM AND PAYMENT
2.1 Contract Time. The Contractor shall commence the Work under this Contract within ten (10 )
calendar days from the date of receiving the Notice to Proceed, as evidenced by official receipt of
certified mail or acknowledgment of personal delivery, and shall fully complete the Work within
sixty (60) calendar days from receiving such Notice to Proceed. The Contract Time may be
extended only by Change Order approved and executed by the Aviation Commission, the City
and the Contractor in accordance with the terms of this Contract.
2.2 Contract Price. As full payment for the faithful performance of this Contract, the City shall pay
the Contractor the Contract Price, which is an amount not to exceed Fifteen Thousand two
hundred fifty dollars and zero cents ($15,250.00) unless changed by written Change Order in
accordance with the terms of this Contract. Any increase of the Contract Price shall be by
Change Order adopted and approved by the Aviation Commission, the City and the Contractor in
accordance with the terms of this Contract. Contractor’s bid form is attached hereto as Exhibit A.
2.3 Invoices. Original invoice(s) shall be submitted as follows:
Risa Bingham
Augusta Regional Airport
1501 Aviation Way
Augusta, GA 30906
Ph: (706) 798-3236
FAX: (706) 798-1551
ARTICLE 3
FEDERAL WORK AUTHORIZATION
Pursuant to O.C.G.A. §13-10-91 and Georgia Department of Labor Rule 300-10-1-.02, the City cannot
enter a contract for the physical performance of services unless the Contractor and its Subcontractors
register and participate in the Federal Work Authorization Program to verify specific information on all
new employees.
3.1 Contractor certifies that it has complied and will continue to comply with O.C.G.A. §13-10-91
and Georgia Department of Labor Rule 300-10-1-.02.
3.2 Contractor agrees to sign an affidavit evidencing its compliance with O.C.G.A. §13-10-91 and
Georgia Department of Labor Rule 300-10-1-.02. The signed affidavit is attached to this Contract
as Attachment B.
3.3 Contractor agrees that in the event that it employs or contracts with any Subcontractor(s) in
connection with this Contract, Contractor will secure from each Subcontractor an affidavit that
indicates the employee-number category applicable to that Subcontractor and certifies the
Subcontractor’s current and continuing compliance with O.C.G.A. §13-10-91 and Georgia
Department of Labor Rule 300-10-1-.02. Any signed Subcontractor affidavit(s) obtained in
connection with this Contract and shall be attached hereto as Exhibit C.
Attachment number 1 \nPage 5 of 32
Item # 9
Contract for Runway Rubber Removal and Painting Page 6 of 32
ARTICLE 4
CORPORATE AUTHORITY
Contractor has executed the Certificate of Corporate Authority attached hereto as Exhibit C. The officials
of the Contractor executing this Contract are duly and properly in office and are fully authorized and
empowered to execute the same for and on behalf of the Contractor. Contractor has all requisite power
and authority to enter into and perform its obligations under this Contract. The execution and delivery by
the Contractor of this Contract and the compliance by the Contractor with all of the provisions of this
Contract (i) is within the purposes, powers, and authority of the Contractor; (ii) has been done in full
compliance with applicable law and has been approved by the governing body of the Contractor and is
legal and will not conflict with or constitute on the part of the Contractor a violation of or a breach of or a
default under any indenture, mortgage, security deed, pledge, note, lease, loan, or installment sale
agreement, contract, or other agreement or instrument to which the Contractor is a party or by which the
Contractor is otherwise subject or bound, or any license, judgment, decree, law, statute, order, writ,
injunction, demand, rule, or regulation of any court or governmental agency or body having jurisdiction
over the Contractor; and (iii) has been duly authorized by all necessary action on the part of the
Contractor. This Contract is the valid, legal, binding and enforceable obligation of the Contractor.
ARTICLE 5
CONTRACTOR'S PERFORMANCE AND WARRANTIES
5.1 Contractor shall, at its own expense, furnish all necessary equipment, management, supervision,
labor, technical support and other accessories and services for the performance of the services as
described in these Contract Documents. Such services shall be performed in strict accordance
with the General Conditions, Special Conditions, and current versions of FAA Advisory Circular
150/5370-10F.
5.2 All performance shall be subject to inspection and approval by the Aviation Director or his
designee as provided in said Performance Work Statement. If the Contractor's performance is, or
becomes unsatisfactory, as determined by the Aviation Director, an appropriate reduction in
payment due will be made from Contractor's invoice and Contractor will be directed to correct the
unsatisfactory performance. The correction of unsatisfactory performance shall be at no
additional cost to the City or the Airport.
5.3 Contractor alone shall be responsible for the safety, efficiency, and adequacy of his plants,
appliances, and methods, and for any damage that may result from their failure or their improper
maintenance, or operation. The Contractor shall observe, comply with, and be subject to all
terms, conditions, requirements and limitations of the Contract and Specifications, local
ordinances, and state and federal laws; and shall do, carry on, and complete the entire Work.
5.4 The Contractor shall guarantee all Work to have been accomplished in conformance with the
Contract. Neither the final certificate of payment nor any provision of the Contract, nor partial or
entire occupancy or use of the Work by the City, shall constitute an acceptance of any part of the
Work not done in accordance with the Contract, or relieve the Contractor of liability for
incomplete or faulty materials or workmanship. The Contractor shall promptly remedy any
omission or defect in the Work and pay for any damage to other improvements or facilities
resulting from such omission or defect which shall appear within a period of one year from the
date of final acceptance, unless a longer period is elsewhere specified. In the event that the
Contractor should fail to make repairs, adjustments, or other remedy that may be made necessary
by such defects, the City may do so and charge the Contractor the cost thereby incurred. The
Performance Bond shall remain in full force and effect through the guarantee period.
5.5 The Contractor warrants to the City that materials and equipment furnished under the Contract
will be of good quality and new unless otherwise required or permitted by the Contract, that the
Work will be free from defects not inherent in the quality required or permitted, and that the
Attachment number 1 \nPage 6 of 32
Item # 9
Contract for Runway Rubber Removal and Painting Page 7 of 32
Work will conform to the requirements of the Contract. Work not conforming to these
requirements, including substitutions not properly approved and authorized, is considered
defective. The City, in its sole discretion, may exclude from the Contractor's warranty, remedies
for damage or defect, which the City determines, were caused by abuse, modifications not
executed by the Contractor, improper or insufficient maintenance, improper operation, or normal
wear and tear and normal usage. If required by the City, the Contractor shall furnish satisfactory
evidence as to the kind and quality of materials and equipment. All warranties and guaranties
shall extend for the greatest of one year commencing on the dates of Completion of the Work or
such longer period of time as is required by the Contract. If any defect or deviation should exist,
develop, be discovered or appear within such one year period, the Contractor, at it sole cost and
expense and immediately upon demand, shall fully and completely repair, correct, and eliminate
such defect. The foregoing warranties and guarantees are cumulative of and in addition to, and
not restrictive of or in lieu of, any and all other warranties and guarantees provided for or required
by law. No one or more of the warranties contained herein shall be deemed to alter or limit any
other.
5.6 The obligation of this Section shall survive acceptance of the Work and termination of the
Contract. All manufacturer warranties and guarantees shall be delivered to the City prior to
Substantial Completion and such delivery shall be a condition precedent to the issuance of the
Certificate of Substantial Completion. Before Final Payment, the Contractor shall assign and
transfer to the City all guarantees warranties and agreements from all contractors, Subcontractors,
vendors, Suppliers, or manufacturers regarding their performance quality of workmanship or
quality of materials supplied in connection with the Work. The Contractor represents and
warrants that all such guarantees, warranties and agreements will be freely assignable to the City,
and that upon Final Completion of the Work, all such guarantees, warranties and agreements shall
be in place and enforceable by the City in accordance with their terms.
ARTICLE 6
AUTHORIZED REPRESENTATIVES
6.1 CITY/AIRPORT’S REPRESENTATIVE
AIRPORT’S REPRESENTATIVE: shall be Tim Weegar, Aviation Division or his designee.
6.2 CONTRACTOR’S REPRESENTATIVE(S)
Contractor must designate in writing a person(s) acceptable to Airport to serve as its
representative ("Contractor’s Representative”) in all dealings with Airport. Contractor’s
Representative may be changed upon prior written notice delivered to Airport’s Representative.
Contractor’s representative shall be Brad Dye.
ARTICLE 7
CHANGES
The City may, during the Contract period, make changes to the Scope of Work, which may result in
changes to the general scope of the Contract and its provisions. Written agreements, changes, or
amendments to this Contract shall not be binding upon the City unless signed by the Aviation
Commission.
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Item # 9
Contract for Runway Rubber Removal and Painting Page 8 of 32
ARTICLE 8
TEMPORARY SUSPENSION OR DELAY OF PERFORMANCE OF CONTRACT
To the extent that it does not alter the scope of this Contract, the City may unilaterally order a temporary
stopping of the work, or delaying of the work to be performed by Contractor under this Contract.
ARTICLE 9
REPRESENTATIONS AND WARRANTIES
Contractor’s Representations and Warranties Regarding Capacity to Contract and Perform
Work/Services. In order to induce the City to enter into this Contract, Contractor hereby represents and
warrants to the City as of the date above written that:
9.1. Contractor is duly organized and validly existing in good standing under the laws of the state of
Georgia in which it is organized, is qualified to do business in all jurisdictions in which it is
operating, and has the power and authority to execute and deliver and to perform its obligations
under this Contract and the documents to which it is signatory; and
9.2 The execution, delivery and performance by Contractor and its undersigned representative(s) of
this Contract and other documents to which Contractor is a signatory do not require the approval
or consent of any other person, entity or government agency and do not result in any breach of
any agreement to which Contractor is a party or by which it is bound; and
9.3 The execution, delivery and performance by Contractor of this Contract and other documents to
which it is a signatory have been duly authorized by all necessary action, and constitute legal,
valid and binding obligations of Contractor, enforceable against Contractor in accordance with its
terms;
9.4 No action, suit or proceeding to which Contractor is a party is pending or threatened that may
restrain or question this Contract, or any other document to which it is a signatory, or the
enjoyment of rights or benefits contemplated herein; and
9.5 Contractor has not been debarred by any city, state or federal agency.
ARTICLE 10
ASSIGNMENT
Without the prior written consent of City, Contractor may not assign, transfer or convey any of its
interests under this Contract, nor delegate any of its obligations or duties under this Contract except as
provided herein.
10.1 Consent of City Required. Any assignment of this Contract or rights under this Contract, in
whole or part, without the prior written consent of City will be void, except that, upon ten (10)
calendar days prior written notice to City, Contractor may assign monies due or to become due
under this Contract. Any assignment of monies will be subject to proper setoffs in favor of City
and to any deductions provided for in this Contract.
10.2 No Relief of Responsibilities. No assignment will be approved which would relieve Contractor
of its responsibilities under this Contract.
10.3 Parties Bound. This Contract will be binding upon and inure to the benefit of City and
Contractor and their respective successors and assigns.
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ARTICLE 11
NOTICES
11.1 Delivery. All notices given by either party to the other under this Contract must be in writing and
may be delivered by: (i) regular mail, postage prepaid; (ii) certified or registered mail; (iii)
facsimile; or (iv) hand-delivery, to the parties at the addresses and facsimile numbers set forth in
the Clause titled “Addresses”.
11.2 Receipt. Notices sent by mail will be deemed to be received upon deposit in the mail, properly
addressed. Notices sent by certified or registered mail will be deemed to be received upon the
date of the acknowledgment. Notices sent by facsimile will be deemed to be received upon
successful transmission to the proper facsimile number. Notices delivered by hand-delivery will
be deemed to be received upon acceptance by the respective party or its agent.
11.3 Change of Address or Facsimile Number. Either party may, at any time, change its respective
address or facsimile number by sending written notice to the other party of the change.
11.4 Addresses.
To Airport: For all notices to City the address will be:
Executive Director
Augusta Regional Airport
1501 Aviation Way
Augusta, Georgia 30906
With a copy to: Augusta General Counsel
Augusta Richmond City
Department of Law
501 Greene St.
Augusta, Georgia 30901
To CONTRACTOR: For all notices to CONTRACTOR the address will be:
Peek Pavement Marking Co.
4600 Peek Industrial Drive
Columbus, GA 31909
Attn: Brad Dye
(706) 563-7959 (phone)
(706) 563-7762 (fax)
ARTICLE 12
COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
Contractor covenants and agrees that it, its agents and employees will comply with all Georgia, City,
state, and federal laws, rules, regulations, Airport Rules and Regulations and City ordinances applicable
to the work to be performed under this Contract, and that it shall obtain all necessary permits, pay all
license fees and taxes to comply therewith. Further, Contractor agrees that it, its agents, and employees
will abide by all rules, regulations, and policies of Airport during the term of this Contract, including any
renewal periods. In the event that any governmental authority imposes new or materially increased taxes
upon the Contractor’s operations, the parties agree to negotiate changes in billing reflecting such
increased tax costs. All references to Federal codes, provisions, regulations, and rules are incorporated by
reference as if fully set forth herein.
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ARTICLE 13
RIGHT TO INSPECT PREMISES
The City may, at reasonable times, inspect the part of the plant, place of business, or work site of
Contractor or any of its subcontractor or subunit thereof which is pertinent to the performance of any
Contract awarded or to be awarded.
ARTICLE 14
ROYALTIES AND PATENTS
The Contractor shall hold and save the City and its elected officials, officers, agents, servants, and
employees, harmless from liability of any nature or kind, including cost and expenses for, or on account
of, any patented or unpatented invention, process, article, or appliance manufactured or used in the
performance of the Contract, including its use by the City, unless otherwise specifically stipulated in the
Contract.
ARTICLE 15
PROHIBITED INTERESTS
No official of the City who is authorized in such capacity and on behalf of the City to negotiate, make,
accept, or approve, or to take part in negotiating, making, accepting, or approving any architectural,
engineering, inspection, construction, or material supply contract, or any subcontract in connection with
the construction of the Project, shall become directly or indirectly interested personally in this Contract or
in any part hereof. No officer, employee, architect, attorney, engineer, or inspector of or for the City who
is authorized in such capacity and on behalf of the City to exercise any legislative, executive, supervisory,
or other similar functions in connection with the construction of the Project, shall become directly or
indirectly interested personally in this Contract or in any part thereof, any material supply contract,
subcontract, insurance contract, or any other contract pertaining to the Project.
ARTICLE 16
INSURANCE
During the term of this Contract, Contractor shall provide, pay for, and maintain with companies
reasonably satisfactory to the City and the Aviation Commission, the types of insurance as set forth in the
Augusta-Richmond County Code, and Georgia law as the same may be amended from time to time, and
as described herein. All insurance shall be issued by insurance companies eligible to do business in the
State of Georgia and with an Insurer rated “A” or better by AM Best. All policies shall include hold
harmless provisions. In the event of a conflict between the provisions of the Augusta-Richmond County
Code and this Contract, the more stringent requirement shall govern. In no event shall Contractor
maintain any insurance less than the requirements set forth in the Augusta-Richmond County Code, as
amended.
16.1 All liability policies of Contractor and its subcontractors shall provide coverage that includes, or
has the same substantive effect as the following:
16.2 The Contractor shall procure and maintain continuously in effect throughout the term of its
activities upon the Airport at Contractor’s sole expense, insurance of the types and in at least such
minimum amounts as set forth in this Section.
16.3 The Contractor’s insurance policies as required by this Contract shall apply separately to the City
as if separate policies had been issued to Contractor and City. The Contractor’s Comprehensive
General Liability policy shall protect the City, its officers, elected officials, employees, agents
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and the Aviation Commission and its employees against any and all liability created by reason of
Contractor’s conduct.
16.4 The Contractor’s insurance shall not be subject to cancellation or material alteration until at least
thirty (30) days written notice has been provided to the City’s Risk Manager.
(a) Contractor shall furnish to the Risk Manager Certificates of Insurance evidencing
that all of the herein stated requirements have been met. The amount or amounts
of all required policies shall not be deemed a limitation of the Contractor’s
Contract to indemnify and hold harmless the City, its officers, elected officials,
employees, agents and the Aviation Commission and its employees; and in the
event Contractor or the City shall become liable in an amount in excess of the
amount or amounts of such policies, then the Contractor shall save the City, its
officers, elected officials, employees, agents and the Aviation Commission and
its employees harmless from the whole thereof, except in the event of the sole
gross negligence of the City.
16.5 The Contractor is required to maintain minimum insurance to protect the Contractor and Augusta,
GA from the normal insurable liabilities that may be incurred by Contractor. In the event such
insurance as required shall lapse, the City and the Aviation Commission reserve the right to
obtain such insurance at the Contractor’s sole expense.
16.6 The insurance policies for coverage listed in this Section shall contain a provision that written
notice of cancellation or any material change in policy by the insurer shall be delivered to the
City no less than thirty (30) days prior to cancellation or change.
16.7 Contractor shall carry the following types and minimum amounts of insurance coverage at the
Airport:
(a) Worker’s Compensation Insurance - With employer’s liability coverage of at
least $1,000,000 each accident, $1,000,000 each employee and a $1,000,000
disease policy limit. The foregoing insurance shall be endorsed to state that that
the workers’ compensation carrier waives its right of subrogation against the
Augusta Richmond County Board of Commissioners, their officers, agents,
elected and appointed officials, representatives, volunteers, and employees and
the Aviation Commission.
(b) Comprehensive General Liability Insurance – In the amount of Five Million
($5,000,000) against claims for bodily injury, death or property damage
occurring on, in about the Contractor’s premises and the Airport, in an amount
recommended by the Risk Manager and acceptable to the City. Said coverage
shall include products and completed operations. The foregoing insurance shall
be endorsed to state that it will be primary to the Aviation Commission’s
insurance and that the carrier waives its right of subrogation against Augusta-
Richmond County, the Aviation Commission, and their officers, agents, elected
and appointed officials, representatives, volunteers, and employees. Augusta-
Richmond County Commission, the Aviation Commission, and their officers,
agents, elected and appointed officials shall be added as additional insureds on
said policies, including products and completed operations. Said policy shall
contain Severability of Interest Clause and shall include Contractual Liability
coverage at least as broad as that given in the most current CG 00 01 ISO form.
(c) Automobile Insurance. For any vehicles authorized in writing by the Executive
Director to operate on the Aircraft Operating Area (AOA) of the Airport,
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Automobile Insurance in the minimum amount of Five Million Dollars
($5,000,000.00) combined single limit coverage. If the Contractor’s
Comprehensive General Liability coverage includes vehicular operations on the
Airport, separate automobile insurance shall not be required. The foregoing
insurance shall be endorsed to state that it will be primary to the Aviation
Commission’s insurance and that the carrier waives its right of subrogation
against Augusta-Richmond County, the Aviation Commission, and their officers,
agents, elected and appointed officials, representatives, volunteers, and
employees. Augusta-Richmond County Commission, the Aviation Commission,
and their officers, agents, elected and appointed officials shall be added as
additional insureds on said policies. Said policy shall contain Severability of
Interest Clause and shall include contractual liability coverage at least as broad as
that given in the most current CA 00 01 ISO form.
(d) All such evidence of insurance shall be in the form of certificates of insurance
satisfactory to the City and its Risk Manager, accompanied by a certified true
copy of an endorsement to each policy containing the above language. The
insurance coverage and limits required shall be evidenced by properly executed
certificates of insurance. These certificates shall be signed by the authorized
representative of the insurance company shown on the certificate. The required
policies of insurance shall be in compliance with the laws of the State of Georgia.
16.8 If at any time the Aviation Director requests a written statement from the insurance company as
to any impairments to the aggregate limit, Contractor shall promptly authorize and have delivered
such statement to the Aviation Commission. Contractor authorizes the Aviation Commission
and/or the City’s Risk Manager to confirm with Contractor’s insurance agents, brokers, and
insurance companies all information furnished.
16.9 The acceptance of delivery to the City and the Aviation Commission of any certificate of
insurance evidencing the insurance coverage and limits required under this Contract does not
constitute approval or acceptance by the City or the Aviation Commission that the insurance
requirements in this Contract have been met. No operations shall commence at the Airport unless
and until the required certificates of insurance are in effect and approved by the City.
16.10 The Contractor and the City understand and agree that the minimum limits of the insurance herein
required may, from time to time, become inadequate, and Contractor agrees that it will increase
such minimum limits upon receipt of written notice defining the basis of the increase. The
Contractor shall furnish the City, within sixty (60) days of the effective date thereof, a certificate
of insurance evidencing that such insurance is in force.
16.11 If at any time the Airport Director requests a written statement from the insurance companies as
to any impairments to the Aggregate Limit, prompt authorization and delivery of all requested
information will be given to the Aviation Commission. Renewal Certificates of Insurance must
be provided to the City and Aviation Commission as soon as practical but in every instance prior
to expiration of current coverage.
16.12 The amounts and types of insurance shall conform to the following minimum requirements with
the use of Insurance Service Office policies, forms, and endorsements or broader, where
applicable. Notwithstanding the foregoing, the wording of all policies, forms, and endorsements
must be reasonably acceptable to the City and Aviation Commission.
16.13 An insurance binder letter or a Certificate of Insurance must be sent to:
City of Augusta
Risk Manager
530 Greene Street
Room 217
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Augusta, Ga. 30901
(706) 821-2502 (Fax)
ARTICLE 17
INDEMNIFICATION AND HOLD HARMLESS
Contractor agrees to indemnify and hold harmless the Augusta Aviation Commission, Augusta-Richmond
County Board of Commissioners and their members, officers, elected officials, agents, servants,
employees and successors in office, as set forth in the Augusta-Richmond County Code, and particularly
Article 1, Chapter 3, Division 1, Section 1-3-8.5, Indemnity and Insurance, as the same may be amended
from time to time, and described herein, from any and all claims including reasonable attorney's fees and
expenses of litigation incurred by the Augusta-Richmond County Board of Commissioners and the
Augusta Aviation Commission, in connection therewith related to or arising out of any damage or injury
to property or persons, occurring or allegedly occurring in, on or about Airport property which are in any
way related to or arising out of any failure of Contractor to perform its obligations hereunder. Contractor
further agrees that the foregoing contract to indemnify and hold harmless applies to any claims for
damage or injury to any individuals employed or retained by Contractor in connection with any changes,
additions, alterations, modifications and/or improvements made to the premises, and hereby releases the
Augusta-Richmond County Board of Commissioners and the Augusta Aviation Commission, from
liability in connection with any such claims. In the event of a conflict between the provisions of the
Augusta-Richmond County Code and this Contract, the broader requirement shall govern.
ARTICLE 18
AIRPORT SECURITY REQUIREMENTS/ SPECIAL
IDENTIFICATION DISPLAY AREA (SIDA) BADGES
Contractor’s employees may be required to operate in Airport secure areas unless escorted by Airport employees.
Contractor may be required to obtain the Airport’s Special Identification Display Area (SIDA) badges for any
employee working in the secured area. If badges are required, Contractor shall comply, at its own expense, with
the Transportation Security Authority (TSA) and the Airport’s security requirements for the Airport including, but
not limited to employee training and badging. Contractor shall cooperate with the TSA and the Airport on all
security matters and shall promptly comply with any project security arrangements established by the Airport.
Compliance with such security requirements shall not relieve Contractor of its responsibility for maintaining
proper security for the above-noted items, nor shall it be construed as limiting in any manner Contractor’s
obligation with respect to all applicable federal, state and local laws and regulations and its duty to undertake
reasonable action to establish and maintain secure conditions at and around the Premises and throughout the
Airport. All employees shall be properly badged and comply with all Airport safety and security rules.
18.1 To qualify for the badge, individual must be fingerprinted and have a background investigation
completed. In addition, the Airport will conduct a background inquiry and require finger printing
of all individuals who will be working on the secured side of the Airport screening point. This
may also include collection of appropriate criminal history information, contractual and business
associations and practices, employment histories, reputation in the business community and credit
reports for the Contractor, as well as, its employees.
18.2 Contractor consents to such an inquiry and agrees to make available to the Airport such books
and records the Airport deems necessary to conduct the review.
18.3 Contractor shall pay all costs associated with providing SIDA badges.
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ARTICLE 19
HAZARDOUS MATERIALS
Contractor shall not cause or permit any Hazardous Material to be brought, kept or used in or about the Airport by
Contractor, its agents, employees, subcontractors, or invitees. Without limiting the foregoing, if the presence of
any Hazardous Material in the Airport caused or permitted by Contractor results in any contamination of the
Airport, Contractor shall promptly take all actions at its sole expense as are necessary to return the Airport to the
conditions existing prior to the introduction of such Hazardous Material to the Airport; provided that Airport’s
approval of such actions, and the corrective actions to be used by Contractor in connection therewith, shall first be
obtained. The term “Hazardous Material” means any hazardous or toxic substance, material, or waste, which is or
becomes regulated by any local governmental authority or the United States Government. The term “Hazardous
Material” includes, without limitation, any material or substance which is (i) defined as a “hazardous waste”,
“extremely hazardous waste”, or “restricted hazardous waste” or similar term under any laws now or hereafter
enacted by the United States or the State of Georgia or any political subdivision thereof, or (ii) designated a
“hazardous substance” pursuant to the Federal Water Pollution Control Act, 33 U.S.C. § 1317, or (iii) defined as a
“hazardous waste” pursuant to the Federal Resource Conservation and Recovery Act, 42 U.S.C.§ 6901 et seq., or
(iv) defined as a “hazardous substance” pursuant to the Comprehensive Environmental Response, Compensation
and Liability Act, 42 U.S.C. § 9601 et seq.
ARTICLE 20
MISCELLANEOUS PROVISIONS
20.1 NO PARTNERSHIP OR JOINT VENTURE; INDEPENDENT CONTRACTOR. Nothing
contained in this Contract will be deemed to create a partnership or joint venture between City
and Contractor or cause City to be responsible for the debts or obligations of Contractor or any
other party. Contractor must not represent to anyone that its relationship to City is other than as
City’s Contractor. Contractor must act as an independent agent and not as the agent of City in
performing this Contract, maintaining complete control over its employees and all of its lower-
tier suppliers and subcontractors. Nothing contained in this Contract or any lower tier purchase
order or subcontract awarded by Contractor will create any contractual relationship between any
lower-tier supplier or subcontractor and City. No act or direction of the City shall be deemed to
be the exercise of supervision or control of the Contractor’s performance hereunder.
Contractor is acting, in performance of this Contract, as an independent Contractor. Personnel
supplied by the Contractor or its agents or subcontractors hereunder are not the City’s or the
Airport’s employees or agents and Contractor assumes full responsibility for their acts.
Contractor shall be solely responsible for the payment of compensation to Contractor's
employees. The City shall not be responsible for payment of Worker's Compensation, disability
benefits, and unemployment insurance or for withholding and paying employment taxes for any
Contractor employee, or Contractor's subcontractors or agent's employees, but such responsibility
shall be solely that of Contractor. This clause of the contract does not prevent Airport from
requiring Contractor to have its employees follow normal rules and guidelines for work
performance, redirecting the efforts of the employees to meet the needs of the facilities,
performing safety or from requiring Contractor to perform the requirements of this Contract
satisfactorily, according to the terms set forth herein.
20.2 PATENT INDEMNITY. Except as otherwise provided, the Contractor agrees to indemnify the
City and its Board of Commissioners, officers, agents and employees against liability, including
costs and expenses for infringement upon any letters or patent of the United States arising out of
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the performance of this Contract or out of the use or disposal by or for the account of the City of
supplies furnished or construction work performed hereunder.
20.3 COMMERCIAL ACTIVITY: Neither Contractor nor its employees may establish any
commercial activity or issue concessions or permits of any kind to third parties for establishing
activities at the Airport.
20.4 CONTINGENT FEES. Contractor warrants that it has not employed or retained any company or
person, other than a bona fide employee working for Contractor, to solicit or secure this Contract;
and that Contractor has not paid or agreed to pay any company, association, corporation, firm or
person, other than a bona fide employee working for Contractor, any fee, commission,
percentage, gift or any other consideration contingent upon or resulting from the award or making
of this Contract. For the breach or violation of this warranty and upon a finding after notice and
hearing, City may terminate the Contract and, at its discretion, may deduct from the Contract
Sum, or otherwise recover the full amount of any such fee, commission, percentage, gift or
consideration.
20.5 WAIVER. The failure of City to seek redress for any violation of or to insist upon the strict
performance of, any term of this Contract will not prevent a subsequent violation of this Contract
from being actionable by City. The provision in this Contract of any particular remedy will not
preclude City from any other remedy.
20.6 FORCE MAJEURE. Neither party hereto shall be considered in default in the performance of
its obligations hereunder to the extent that the performance of any such obligation, except the
payment of money, is prevented or delayed by any cause, existing or future, which is beyond the
reasonable control of the affected party, or by a strike, lockout or other labor difficulty, the
settlement of which shall be within the sole discretion of the party involved. Each party hereto
shall give notice promptly to the other of the nature and extent of any Force Majeure claimed to
delay, hinder or prevent performance of the services under this Contract. In the event either party
is prevented or delayed in the performance of this obligation by reason of such Force Majeure,
there shall be an equitable adjustment of the schedule. Contractor will not be liable for failure to
perform or for delay in performance as a result of Force Majeure, including the following:
(a) Any cause beyond its reasonable control;
(b) Any act of God;
(c) Inclement weather;
(d) Earthquake;
(e) Fire;
(f) Explosion;
(g) Flood;
(h) Strike or other labor dispute;
(i) Any shortage or disruption of or inability to obtain labor, material, manufacturing
facilities, power, fuel or transportation from unusual sources, or any other
transportation facility;
(j) Delay or failure to act of any governmental or military authority;
(k) Any war, hostility or invasion;
(l) Any embargo, sabotage, civil disturbance, riot or insurrection;
(m) Any legal proceedings; or
(n) Failure to act by Contractor’s suppliers due to any cause which Contractor is not
responsible, in whole or in part.
20. 7 PERMITS. Contractor shall obtain and maintain at all times all necessary licenses, permits and
certifications to perform the work described in the Contract. Contractor shall furnish copies of all
licenses, permits, and certifications to the Airport.
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20.8 WORK PERMITS REQUIRED. Contractor agrees and acknowledges that its employees and
agent's employees, as well as any subcontractors or subcontractors' personnel, working on the
Contract must be United States citizens, or must be lawfully admitted for residence and be
permitted to work in the United States under the Immigration and Naturalization Act, 8 U.S.C.
1101, et seq.
20.9 COUNTERPARTS. This Contract may be executed in several counterparts, each of which shall be
deemed an original, and all such counterparts together shall constitute one and the same Contract.
20.10 CAPTIONS. The section captions contained in this Contract are for convenience only and do not
in any way limit or amplify any term or provision hereof. The use of the terms “hereof,”
“hereunder” and “herein” shall refer to this Contract as a whole, inclusive of the Exhibits, except
when noted otherwise. The use of the masculine or neuter genders herein shall include the
masculine, feminine and neuter genders and the singular form shall include the plural when the
context so requires.
20.11 ARTICLE FURTHER ACTS. City and Contractor each agrees to perform any additional acts,
execute, and deliver any additional documents as may reasonably be necessary in order to carry
out the provisions and effectuate the intent of this Contract.
20.12 USE OF AUGUSTA, GEORGIA LANDFILL. All contracts for contractors performing
demolition and/or construction projects for Augusta, Georgia shall contain a provision requiring
that all debris, trash and rubble from the project be transported to and disposed of at the Augusta,
Georgia Solid Waste Landfill in accordance with local and state regulations. The contractor shall
provide evidence of proper disposal through manifests, which shall include the types of material
disposed of, the name and location of the disposal facility, date of disposal and all related fees.
20.13 PROHIBITION AGAINST CONTINGENT FEES. The Contractor by execution of this
Contract warrants that it has not employed or retained any company or person, other than a bona
fide employee working solely for it, to solicit or secure this Contract and that it has not paid or
agreed to pay any person, company, corporation, individual, or firm, other than a bona fide
employee working solely for it, any fees, commission, percentage, gift, or other consideration
contingent upon or resulting from the award or making of this Contract.
20.14 CONFLICT IN DOCUMENTS AND PRESENT DOCUMENTS. The Contractor shall in no
case claim a waiver of any specification requirements on the basis of previous approval of
material or workmanship on other jobs of like nature or on the basis of what might be considered
“standard” for material or workmanship in any particular location. The Contract for this Project
shall govern the Work. If any portion of the Contract shall be in conflict with any other portion,
the various documents comprising the Contract shall govern in the following order of precedence:
Contract, Change Orders or modifications issued after execution of the Contract; the General
Requirements of the Contract; the Specifications; the Drawings; as between schedules and
information given on the drawings, the schedules shall govern; as between figures given on
Drawings and the scaled measurements, the figures shall govern; as between large-scale
Drawings and small-scale Drawings, the larger scale shall govern; and detailed drawings shall
govern over general drawings; the Bid Document Package.
20.15 GOVERNING LAW. This Contract will be construed under Georgia law, including the Georgia
Uniform Commercial Code; all remedies available under that code are applicable to this Contract.
Contractor and Augusta-Richmond City fix jurisdiction and venue for any action brought with
respect to this Contract in Augusta-Richmond City, Georgia. Contractor specifically consents to
venue in Richmond City and waives any right to contest the venue in the Superior Court of
Richmond City, Georgia or the Southern District Court of Georgia. Should any provision of this
Contract require judicial interpretation, it is agreed that the court interpreting or construing the
same shall not apply a presumption that the terms hereof shall be more strictly construed against
one party by reason of the rule of construction that a document is to be construed more strictly
against the party who itself or through its agent prepared same, it being agreed that the agents of
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all parties have participated in the preparation hereof and all parties have had an adequate
opportunity to consult with legal counsel.
20.16 ENTIRE AGREEMENT. This Contract constitutes the sole agreement between the City and the
Contractor. No representations oral or written not incorporated herein shall be binding on the parties. No
Change Order, Field Order, amendment or modification of this Contract shall be enforceable unless
approved by official action as provided in this Contract. Attached hereto and incorporated herein as part
of this Contract are Addendums, Exhibits, Insurance, Statement of Non-Discrimination, Non-Collusion
Affidavit of Prime Bidder Non-Collusion Affidavit of Sub-Contractor(s), Conflict of Interest and
Contractor Affidavit and Agreement, Bidder’s Form/Acknowledgement of Addenda, Georgia Security
and Immigration Contractor Affidavit, Georgia Security and Immigration Subcontractor Affidavit.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed by their
appropriate officials, as of the date first written above.
____________________________
Douglas Lively, Chairman
Augusta Regional Airport Aviation Commission
ATTEST:____________________________
CONTRACTOR AUGUSTA-RICHMOND COUNTY COMMISSION
BY:_____________________________ BY:___________________________
TITLE:__________________________ TITLE:________________________
ATTEST: ATTEST:
________________________________ ______________________________
CITY CLERK
Attachment number 1 \nPage 17 of 32
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EXHIBIT A
BID PRICE SHEET
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EXHIBIT B
REQUIRED SUBMITTALS
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EXHIBIT C
INSURANCE
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EXHIBIT D
PLANS/MAP
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Item # 9
Invitation to Bid Professional Services
Sealed bids will be received at this office until Friday, November 1, 2013 @ 11:00 a.m. for furnishing:
Bid Item 13-227 Runway Rubber Removal & Painting for Augusta Regional Airport
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid
documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room
605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta,
GA Procurement Department. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive
bid preference an eligible bidder must submit a completed and signed written application to become a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder
who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids
are received on an eligible local project, and who otherwise meets the requirements for approval as a local
bidder, will not be qualified for a bid preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to the
appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission.
Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
cc: Tameka Allen Deputy Administrator
Gary LeTellier Augusta Regional Airport
Tim Weegar Augusta Regional Airport
Attachment number 2 \nPage 1 of 1
Item # 9
VENDORS Attachment B E-Verify # SAVE Form Addendum 1 Bid Price
Peek Pavement Marking
4600 Peek Industrial Dr
Columbus, GA 31908
Yes 41699 Yes Yes $15,250.00
HiI-Lite
18249 Hi-Lite Drive
P. O. Box 46
Adams Center, NY
Road Runner Markings
1151 McFarland Street
Dunedin, FL 34698-3528
Bid Item #13-227
Runway Rubber Removal & Painting
for Augusta, Georgia - Augusta Regional Airport
Bid Due: Thursday, November 7, 2013 @ 11:00 a.m.
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 9
Attachment number 4 \nPage 1 of 1
Item # 9
ATTN: BRAD DYE
PEEK PAVEMENT MARKINGS, LLC
4600 PEEK INDUSTRIAL DRIVE
P. O. BOX 7337
COLUMBUS, GA 31908
ATTN: DENNIS HAEFNER
HI-LITE
18249 HI-LITE DRIVE
P. O. BOX 46
ADAMS CENTER, NY
ATTN: JAMES W. SEFCIK
ROAD RUNNER MARKINGS, INC.
1151 MCFARLAND STREET
DUNEDIN, FL 34698-3528
GARY LETELLIER
AUGUSTA REGIONAL AIRPORT
TIM WEEGAR
AUGUSTA REGIONAL AIRPORT
Bid Item 13-227 Runway Rubber
Removal & Painting mailed 10/24/13
Bid Item 13-227
Runway Rubber Removal & Painting
For Augusta Regional Airport
Bid Due: Fri. 11/1/13 @ 11:00 a.m.
Attachment number 5 \nPage 1 of 1
Item # 9
Commission Meeting Agenda
2/4/2014 2:00 PM
Approve the Guaranteed Maximum Price (GMP) submitted by the Construction Manager (Turner
Construction Company) for the construction of a new Information Technology (IT) Building
Department:Recreation, Parks and Facilities
Caption:Motion to approve the Guaranteed Maximum Price (GMP)
submitted by the Construction Manager (Turner Construction
Company) for a new Information Technology (IT) Building. (No
recommendation from Public Services Committee January 27,
2014)
Background:Turner Construction Company was selected under RFQ 10-039 as
the project’s Construction Manager at Risk for the Augusta
Georgia Municipal Building Interior Renovations project by the
Augusta Commission on January 17, 2012. In a special called
meeting by the Augusta Commission held on March 11, 2013, a
new IT Building was approved for inclusion as part of
the Municipal Building Renovations project.
Analysis:The proposed monetary modification is required with the
inclusion of the IT Building construction and bringing the overall
project to a final Guaranteed Maximum Price. Proceeding with
approval of this change order will allow construction to continue
in an expedited fashion, leading to a quicker completion of the
project.
Financial Impact:Guaranteed Maximum Price for the new IT Building:
$5,599,926.00 (See Attached Exhibit G), Overall construction cost
for the project is within the construction budget.
Alternatives:1) Approve the GMP for the new IT Building in the amount of
$5,599,926 submitted by Turner Construction Company 2) Reject
the GMP for the new IT Building submitted by Turner
Construction Company
Recommendation:1) To Approve the GMP (Change Order #1) for the IT Building
submitted by Turner Construction Company
Cover Memo
Item # 10
Funds are Available
in the Following
Accounts:
Funds from URA Bonds to be issued
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Attachment number 1 \nPage 1 of 2
Item # 10
Attachment number 1 \nPage 2 of 2
Item # 10
Commission Meeting Agenda
2/4/2014 2:00 PM
Augusta Public Transit CM at Risk
Department:Augusta Public Transit
Caption:Motion to approve the Christman Company as the Construction
Manager at Risk for the Augusta, Georgia Transit Operation and
Maintenance Facility on Highway 56.(No recommendation from
Public Services Committee January 27, 2014)
Background:During the Programming Phase of the project, a Request for
Qualifications (RFQ) was prepared to solicit qualification
statements and proposals for Construction Management at Risk
Services for the Transit Operation and Maintenance Facility.
Analysis:We received five (5) compliant responses for the Phase I
qualifications submittals, after there were evaluated by the
selection committee, a short list of four (4) firms was selected,
based on scoring according to the scoring matrix included in the
Phase II submittals requirements.
Financial Impact:This item will be 80% federally funded and 20% locally funded.
The total amount of $744,084 for the General Conditions,
Preconstruction Services and Management Fees is included in the
overall total project budget of $9,480,660 million.
Alternatives:1. Approve the selection committee’s recommendation to select
The Christman Company as the Construction Manager at Risk for
the Augusta, Georgia Transit Operation and Maintenance Facility.
2. Select a different method of procuring the Construction
Management at Risk services and award the total contract to a
lump sum bidder, which will delay the completion date of the
project and increase the total project costs.
Recommendation:Approve the selection committee’s recommendation to select the
Christman Company as the Construction Manager at Risk for the
Augusta, Georgia Transit Operations and Maintenance Facility.
Funds are Available Cover Memo
Item # 11
in the Following
Accounts:54709-1210-54-13130 and 54709-1213-52-12115
REVIEWED AND APPROVED BY:
Cover Memo
Item # 11
Exhibit G
Authorization for Pre - Construction
Pursuant to this agreement, the Owner and The Christman Company the Construction Manager
hereby execute this Exhibit G and further agree as follows:
1. The Construction Manager’s Guaranteed Maximum Price (“GMP”) proposal dated
_______________, attached hereto and incorporated herein, is accepted by the
Owner.
2. The General Conditions Guaranteed Maximum Cost for
the Project, including this Bid Package, is:
$ 524,084.00
3. Preconstruction Services is:
$ 35,000.00
4. The Subcontracts Cost is:
Bid Package #1
Bid Package #2
Bid Package #3
Bid Package #4
$ TBD
$ TBD
$ TBD
$ TBD
5.
6.
The Lump Sum Fixed Management Fee is:
The Guaranteed Maximum Price is:
$ 185,000.00
$ TBD
7. The Date of Substantial Completion shall be 12 months after
Notice-to-Proceed
Owner: Construction Manager:
Augusta, Georgia
By:
(Signature) (Seal) (Signature) (Seal)
Deke Copenhaver
(Name) (Name)
Mayor
(Title) (Title)
530 Greene Street, Suite 806
(Street Address – No PO Box) (Street Address – No PO Box)
Augusta, Georgia 30901
(City, State, Zip) (City, State, Zip)
Date of Signature Date of Signature
Attachment number 1 \nPage 1 of 2
Item # 11
Attachment number 1 \nPage 2 of 2
Item # 11
Request for Qualifications
Request for Qualifications will be received at this office until Wednesday, July 31, 2013 @ 3:00 p.m. for
furnishing:
RFQ Item #13-165 Construction Manager @ Risk Transit Operations and Maintenance Facility for
Augusta Transit Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901.
A Mandatory Pre-Qualification Conference will be held on Tuesday, July 9, 2013 @ 10:00 a.m. A
mandatory site visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or
by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by
Thursday, July 11, 2013 @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or
hand delivered.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 13, 20, 27, July 4, 2013
Metro Courier June 19, 2013
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 11
VENDORS Attachment B E-Verify # Addendum 1 SAVE Form Original 6 Copies
RW Allen
1015 Broad Street
Augusta, GA 30901
Yes 46611 Yes Yes Yes Yes
Dabbs Williams
319 S Walnut Street
Statesboro, GA 30459
Yes 222733 Yes Yes Yes Yes
The Christman Company
2812-B Hillcreek Drive
Augusta, GA 30909
Yes KGAF1622/
142894 Yes Yes Yes Yes
Allen-Batchelor
1063 Franke Industial Drive
Augusta, GA 30909
Yes 210879 Yes Yes Yes Yes
ACC Construction
635 NW Frontage Road
Augusta, GA 30907
Yes 261774 Yes Yes Yes Yes
Contract Management
1827 Killingsworth Rd
Augusta, GA 30904
J & B Construction
3550 Gordon Highway
Grovetown, GA 30813
AJAX Building Corp
1004 Sterling Court
Roswell, GA
Yes No/Non-
Compliant Yes Yes Yes Yes
Manhattan Construction
5871 Glenridge Drive
Atlanta, GA 30328
Brasfield & Gorrie
1990 Vaughn, Suite 100
Kennesaw, GA 30144
No
Response
RFQ Opening
RFQ Item #13-165
Construction Manager @ Risk Transit Operations and Maintenace Facility
for Augusta, Georgia - Transit Department
RFQ Due: Wednesday, July 31, 2013 @ 10:00 a.m.
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 11
AUGUSTAPUBLIC TRANSIT
SHARON DOTTERY, TRANSIT CONTRACT MANAGER
November 14,2013
Ms. Geri Sams
Director of Procurement
Augusta Richmond County
530 Greene Street, Room 605
Augusta, GA 30901
RE: Bid #13-165 -CM@ Risk Transit Operations & Maintenance Facility
Dear Ms. Sams:
We received five (5) compliant responses for Phase I qualifications submittals, after these were evaluated
by the selection committee, a short list of Four (4) firms was selected, based on the scoring for Phase I, to
participate in the Phase II Interviews.
The selection committee completed the evaluations of Phase I and Phase II submittals.
Allen-Batchelor's DBE submittals did not acknowledge the DBE goals which were established in the
RFP package and were therefore non-compliant. Each of the three remaining proposals were reviewed
and discussed.
The selection committee recommends that Augusta-Richmond County begin contract negotiations with
The Christman Company.
Thank you for your assistance in this selection process. If you have any questions or require any
additional information, please don't hesitate to contact me.
Sincerely,
/r/o'trtW
Sharon Dottery
Transit Contract Manager
cc: Tameka Allen, Deputy Administrator
Augusta Public Transit
1535 Fenwick Street - Augustq GA 30904
(706) 82 1 -l 81 8 - Fax (706) 821-17 s2
www.augustaga.gov
Attachment number 4 \nPage 1 of 1
Item # 11
Transit Phase II CM Summary
Phase II Scoring Cumulative including Phase I
ACC Construction Co., Inc.Allen + Batcher Construction RW Allen The Christman Company
Dabbs Williams General
Contractors, LLC
Category and Description Pts.635 NW Frontage Road
Augusta, GA 30907
1063 Franke Industial Drive
Augusta, GA 30909
1015 Broad Street
Augusta, GA 30901
2812-B Hillcreek Drive
Augusta, GA 30909
319 S Walnut Street
Statesboro, GA 30459
Technical Approach 15 12.75 13.50 14.25 14.63 10.10
Firm Organizational Overview 10 8.75 9.00 9.50 9.75 7.30
Company Experience and
Performance 15 12.00 11.60 12.00 15.00 9.80
Experience, Competence and
Commitment of Key Personnel 10 6.75 7.80 8.25 9.50 6.30
Project Management and Controls 10 8.75 8.50 9.50 9.75 6.50
Peer References 10 8.00 10.00 9.25 9.75 6.00
Augusta Metropolitan Area
Experience 5 3.63 4.40 4.63 3.88 3.90
Financial Strength 5 4.75 1.10 2.38 5.00 2.00
Backlog 5 4.25 3.30 4.63 4.63 4.10
Legal Matters 5 3.00 3.10 4.88 4.88 4.10
Pre-Construction Services 10 8.25 9.00 9.50 9.75 6.00
Total Points 100 80.9 81.3 88.8 96.5 66.1
Category and Description Pts.
Project Director 4 3.4 3.6 2.8 0.0
Preconstruction Manager 5 3.9 4.5 3.3 0.0
Senior Project Manager 6 4.8 5.4 4.2 0.0
Project Manager 20 15.5 18.0 13.5 0.0
Superintendent 25 20.0 22.5 18.1 0.0
Presentation 10 8.3 8.8 6.8 0.0
Q & A 10 8.8 9.0 6.8 0.0
Fee Proposal 20 20.0 16.0 18.0 0.0
Total Points 100 84.6 87.8 73.4 0.0
Evaluation Committee Comments: During Phase I - RW Allen, The Christman Company, ACC Construction, and Allen-Batchelor Corporation were shortlisted. During
Phase II, the shortlisted firms were required to submit an RFP Package and were also requested to make a presentation to the committee. Allen-Batchelor was deemed
as non-compliant and was therefore not allowed to make a presentation to the committee. All other firms were evaluated per the RFP criteria which was listed in the RFP
package. Per the cumulative evaluation scores, The Christman Company received the highest score and was therefore recommended for the award of RFP 13-165.
Phase 1 - Cumulative Evaluation Sheet
RFQ 13-165 Construction Mananger @ Risk Transit Operations and Maintenance Facility
For Augusta, Georgia - Tranist Department
The Christman Company
2812 Hillcreek Drive
Suite B
Augusta, Georgia 30909
ACC Const. Co, Inc.
635 NW Frontage Road
Augusta, Georgia 30907
Allen-Batchelor Construction
1063 Franke Industrial Drive
Augusta, Georgia 30909
RW Allen, LLC
1015 Broad Street
Augusta, Georgia 30901
Phase II Cumulative Evaluation Sheet
Transit Operations and Maintenance Facility
Construction Manager at Risk Evaluation
Attachment number 5 \nPage 1 of 1
Item # 11
Attachment number 6 \nPage 1 of 4
Item # 11
Attachment number 6 \nPage 2 of 4
Item # 11
Attachment number 6 \nPage 3 of 4
Item # 11
Attachment number 6 \nPage 4 of 4
Item # 11
Attachment number 7 \nPage 1 of 4
Item # 11
Attachment number 7 \nPage 2 of 4
Item # 11
Attachment number 7 \nPage 3 of 4
Item # 11
Attachment number 7 \nPage 4 of 4
Item # 11
Attachment number 8 \nPage 1 of 1
Item # 11
Commission Meeting Agenda
2/4/2014 2:00 PM
BEAMS CONTRACTING, INC CONTRACT MODIFICATION #1 - SOUTHEAST DEVELOPMENT
AREA ACCESS PROJECT
Department:Augusta Regional Airport
Caption:Motion to approve Beams Contracting, Inc contract modification
(change order) for the Southeast Development Area Access
Project (General Perry Smith Parkway) as approved by the
Augusta Aviation Commission December 19, 2013.
Background:The project consists of constructing a new roadway and utility
corridor to the Airport’s midfield in order to facilitate aviation
related development. A portion of this roadway includes the
General Perry Smith Parkway. On September 24, 2012, a
construction contract with Beam’s Contracting, Inc. was executed
in the amount of $4,035,194.91.
The contract modification accounts for additions and deletions to the
Project scope based on comments from County, state and federal
regulatory agencies. Also included are cost adjustments due to
appreciation in materials, labor, overhead and taxes between the bid
date, May 30, 2012 and the expected Notice-To- Proceed date of
February 1, 2014.
Analysis:The lengthy permit review period was due to 1) the number
agencies declaring jurisdiction on the drainage structures (ditches)
and 2) the major modifications to the Plans that were required in
order to move forward without further delays. Based on the review
comments, the most practical way to continue with the Project is
to limit construction to the roadway and the ditch crossing. Based
on that decision, utilities construction and some drainage
improvements have been deleted and will be conducted in later
projects. The additional cost due to the delayed NTP is
approximately $143,847.88. The Project consulting engineer and
an independent consultant have reviewed the cost appreciations
and both found them to be reasonable.
Financial Impact:Original Contract $4,035,194.91 This Contract Modification -
$387,172.56 Revised Contract Total $3,648,022.35
Cover Memo
Item # 12
Alternatives:Deny request.
Recommendation:Approve Beams Contracting, Inc Contract Modification #1 at cost
reduction of $387,172.56.
Funds are Available
in the Following
Accounts:
328081130-210351001/54-12110
REVIEWED AND APPROVED BY:
Cover Memo
Item # 12
Page 1 of 4
Augusta Regional Airport
Southeast Development Area Access Project
Contract Modification # 1
Owner: City of Augusta Date initiated: 6 December 2013
Contractor: Beam’s Contracting Project number: 0733‐26
You are requested to perform the following described work upon receipt of an approved copy
of this document or as directed by the engineer:
Item
# Item Description Unit Bid
Quantity Bid Price Total Cost Revised
Quantity
Revised
Price Revised Cost
2 Performace Bonds and Labor & Materials
Payment Bonds LS 1 $43,067.00 $43,067.00 1 $45,220.00 $45,220.00
4 Engineer and Contractor Offices and
Staging Area LS 1 $65,909.00 $65,909.00 1 $68,227.00 $68,227.00
5 Maintenance of Traffic LS 1 $100,041.00 $100,041.00 1 $103,442.00 $103,442.00
14 Clear/Grubb AC 30 $3,628.00 $108,840.00 30 $3,728.00 $111,840.00
15 Clear Existing Drainage Ditch AC 1 $3,628.00 $3,628.00 1 $3,728.00 $3,728.00
16 Unclassified Excavation CY 94,250 $3.97 $374,172.50 94,250 $4.41 $415,642.50
17 Subgrade Preparation SY 29,661 $1.00 $29,661.00 29,661 $1.03 $30,550.83
18 Cement Treated Base ‐ 8" depth SY 18,491 $12.34 $228,178.94 18,491 $12.71 $235,020.61
19 Cement Treated Base ‐ 6" depth SY 4,978 $13.85 $68,945.30 4,978 $14.26 $70,986.28
20 Portland Cement for Cement Treated Base TON 884 $126.00 $111,384.00 884 $129.78 $114,725.52
21
Asph Conc 12.5mm SuperPave, GP 2 Only,
Incl. Polymer‐Modified Bitum Material & H
Lime
TON 6,504 $87.69 $570,335.76 6,504 $88.29 $574,238.16
22 Asph Conc 19mm SuperPave, GP 2 Only,
Incl. Bitum Material & H Lime TON 6,941 $80.18 $556,529.38 6,941 $80.78 $560,693.98
23 Bituminous Tack Coat GAL 4,438 $3.75 $16,642.50 4,438 $3.79 $16,820.02
24 6" Depth Graded Aggregate ‐ incl material SY 1,802 $6.13 $11,046.26 1,802 $6.57 $11,839.14
25 18" Reinforced Concrete Pipe, Class III LF 1,051 $33.25 $34,945.75 1,051 $36.77 $38,645.27
26 30" Reinforced Concrete Pipe, Class III LF 50 $54.98 $2,749.00 50 $61.15 $3,057.50
27 36" Reinforced Concrete Pipe, Class III LF 2,710 $62.49 $169,347.90 2,710 $70.17 $190,160.70
28 42" Reinforced Concrete Pipe, Class III LF 108 $82.97 $8,960.76 108 $90.82 $9,808.56
29 60" Reinforced Concrete Pipe, Class III LF 103 $132.54 $13,651.62 0 $132.54 $0.00
30 84" Reinfoced Concrete Pipe, Class IV LF 1,300 $260.24 $338,312.00 146 $273.32 $39,904.72
31 Type I Trapezoidal Concrete Paved Ditch LF 1,581 $95.53 $151,032.93 1,581 $100.26 $158,511.06
32 Concrete Paved Low‐flow Channel LF 260 $29.92 $7,779.20 260 $31.25 $8,125.00
32A 24" Reinforced Concrete Pipe, Class III LF 29 $37.56 $1,089.24 29 $41.60 $1,206.40
33 Precast Storm Sewer Manhole Structure ‐
STD 1011A VF 18 $337.06 $6,067.08 18 $392.34 $7,062.12
34 Ditch Drop Inlet Structure VF 105 $345.09 $36,234.45 105 $378.23 $39,714.15
35 Curb Inlet VF 10 $484.69 $4,846.90 10 $545.65 $5,456.50
36 Special Design Drainage Structure EA 3 $12,255.00 $36,765.00 0 $12,255.00 $0.00
37 Tapered Headwall ‐ 18" dia. EA 2 $832.75 $1,665.50 2 $849.41 $1,698.82
38 Tapered Headwall ‐ 18" dia. ‐ Modified
with Trash Rack EA 1 $2,098.00 $2,098.00 1 $2,135.00 $2,135.00
39 Tapered Headwall ‐ 36" dia. EA 5 $2,113.00 $10,565.00 5 $2,148.90 $10,744.50
40 Tapered Outlet Headwall ‐ 42" dia. EA 1 $2,447.00 $2,447.00 1 $2,488.00 $2,488.00
41 Tapered Outlet Headwall ‐ 60" dia. EA 1 $6,121.00 $6,121.00 0 $6,121.00 $0.00
Attachment number 1 \nPage 1 of 55
Item # 12
Augusta Regional Airport C&PE Project # 0733‐26
Southeast Development Area Access Project Contract Modification # 1
Page 2 of 4
42 Tapered Headwall ‐ 84" dia. EA 1 $12,063.00 $12,063.00 2 $12,175.00 $24,350.00
43 Pond Outlet Control Structure EA 1 $5,275.00 $5,275.00 1 $5,328.00 $5,328.00
44 Standard Frame and Cover EA 2 $281.44 $562.88 2 $283.70 $567.40
45 Fabricated Safety Grate for Ditch Drop
Inlets EA 18 $2,463.43 $44,341.74 18 $2,497.00 $44,946.00
45A Safety End Section ‐ Concrete ‐ 24" Dia. EA 2 $924.00 $1,848.00 2 $930.75 $1,861.50
46 7' High Security Fence w/ Barbed Wire and
Mow Guard LF 1,605 $45.81 $73,525.05 1,830 $50.74 $92,854.20
47 12' Manual Swing Gate EA 1 $1,153.10 $1,153.10 1 $1,200.00 $1,200.00
48 24' Manual Swing Gate EA 1 $2,194.00 $2,194.00 1 $2,293.00 $2,293.00
49 Permanent Timber Barricade LF 87 $35.00 $3,045.00 87 $35.85 $3,118.95
49A Guardrail, type W LF 0 $0.00 $0.00 250 $28.00 $7,000.00
49B Guardrail anchorage, type 1 EA 0 $0.00 $0.00 1 $950.00 $950.00
49C Guardrail anchorage, type 12 EA 0 $0.00 $0.00 1 $2,100.00 $2,100.00
50 30" Type 7 Curb and Gutter LF 2,530 $17.02 $43,060.60 2,530 $17.62 $44,578.60
51 Type 7 Integral Reinforced Concrete
Median Islands SY 49 $64.27 $3,149.23 49 $66.85 $3,275.65
52 4" Concrete Pavement, incl. base SY 130 $50.76 $6,598.80 130 $52.80 $6,864.00
53 5" Reinforced Concrete Apron for
Headwalls, incl. base SY 31 $59.25 $1,836.75 31 $61.62 $1,910.22
54 Reinforced Concrete Pipe Collar EA 2 $2,444.00 $4,888.00 2 $2,478.00 $4,956.00
55 4W‐6" Concrete Encased Conduit LF 470 $20.25 $9,517.50 470 $21.00 $9,870.00
56 1W‐4" Concrete Encased Conduit LF 1,105 $15.25 $16,851.25 1,105 $16.00 $17,680.00
57 Encasement Pipe ‐ 12" LF 225 $109.83 $24,711.75 0 $109.83 $0.00
58 Connection to 16" Existing Waterline ‐
Tapping Sleeve and Valve EA 2 $13,293.00 $26,586.00 0 $13,293.00 $0.00
58B
Wet tap new 12" line to existing 16"
diameter main ‐ including tapping valve
and sleeve
EA 0 $0.00 $0.00 1 $14,538.00 $14,538.00
59 8" Water Line ‐ DIP LF 3,978 $25.62 $101,916.36 0 $27.62 $0.00
59A 6" Water line ‐ DIP LF 0 $0.00 $0.00 20 $33.00 $660.00
59B 12" water line ‐ DIP LF 0 $0.00 $0.00 80 $68.00 $5,440.00
60 Fire Hydrant Assembly EA 5 $3,503.05 $17,515.25 1 $3,625.00 $3,625.00
61 8" Gate Valve EA 7 $988.67 $6,920.69 0 $1,031.00 $0.00
61A 16" Water Line ‐ DIP LF 860 $58.95 $50,697.00 0 $61.00 $0.00
61B 16" Gate Valve EA 1 $5,305.00 $5,305.00 0 $5,517.00 $0.00
61C 6" Gate valve EA 0 $0.00 $0.00 1 $934.00 $934.00
61F 12" gate valve EA 0 $0.00 $0.00 1 $2,200.00 $2,200.00
62 Connection to Existing Sanitary Sewer MH EA 1 $1,199.70 $1,199.70 0 $1,199.70 $0.00
63 8" PVC Sanitary Sewer Pipe LF 800 $28.88 $23,104.00 0 $28.88 $0.00
64 Sanitary Sewer Manholes EA 3 $1,800.00 $5,400.00 0 $1,800.00 $0.00
65 Monument Sign M.1, complete and in‐
place LS 1 $42,000.00 $42,000.00 1 $42,168.00 $42,168.00
66 Highway signs, type 1 material, reflective
sheeting type III SF 55 $20.25 $1,113.75 55 $20.66 $1,136.30
67 Highway signs, type 1 material, reflective
sheeting type IV SF 162 $24.75 $4,009.50 162 $25.50 $4,131.00
76 Silt Fence LF 12,400 $2.76 $34,224.00 10000 $2.84 $28,400.00
76A Silt fence (Sd1‐1C) LF 0 $0.00 $0.00 3000 $4.20 $12,600.00
77 Construction Entrance EA 1 $1,415.00 $1,415.00 1 $1,460.00 $1,460.00
78 Check Dam EA 5 $377.45 $1,887.25 0 $377.45 $0.00
79 Outlet Protection SY 547 $35.28 $19,298.16 616 $37.40 $23,038.40
79A Inlet protection (Sd2‐Bg) EA 0 $0.00 $0.00 15 $594.00 $8,910.00
79B Curb inlet protection (Sd2‐P) EA 0 $0.00 $0.00 2 $383.00 $766.00
79D Slotted board retrofit (Rt‐B) EA 0 $0.00 $0.00 1 $2,491.00 $2,491.00
79E Temporary concrete washout facility EA 0 $0.00 $0.00 1 $5,785.00 $5,785.00
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79F Erosion control matting and blankets SY 0 $0.00 $0.00 10000 $4.05 $40,500.00
80 Permanent Seeding and Mulching AC 30 $1,856.00 $55,680.00 23 $1,856.00 $42,688.00
81 Temporary Seeding and Mulching AC 30 $1,688.00 $50,640.00 23 $1,688.00 $38,824.00
82 Sodding SY 509 $5.56 $2,830.04 820 $5.56 $4,559.20
Total: $3,829,422.32 $3,442,249.76
NOTE: Quantity adjustments for existing contract pay items will be made at contract unit prices
except where indicated. All other costs are considered incidental to this contract modification
and will not be measured.
Total Contract Amount
Original contract total: $ 4,035,194.91
Previous contract modification total: $ 0.00
This contract modification total: ‐ $ 387,172.56
Revised contract total: $ 3,648,022.35
Total Contract Time
Original contract time: 160 calendar days
Changes to contract time from previous contract modifications: 0 calendar days
Change to contract time from this contract modification: 0 calendar days
Revised contract time total: 160 calendar days
This document shall become an amendment to the contract and all provisions of the contract
will apply.
Additionally, specification sections 02400 and 02402 are attached and hereby included in the
contract documents.
Justification for Change
1. Brief description and reasons for the proposed contract changes.
The unit prices of line items 2, 4, 5, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 30,
31, 32, 32A, 33, 34, 35, 37, 38, 39, 40, 42, 43, 44, 45, 45A, 46, 47, 48, 49, 50, 51, 52, 53, 54, 55,
56, 60, 65, 66, 67, 76, 77, and 79 adjusted due to appreciation in materials, labor, overhead,
and / or taxes between the bid date and NTP. Items 29, 36, and 41 are deleted due to changes
in the drainage plan. Items 49A, 49B, and 49C are added to improve safety on the roadway.
57, 58, 58B, 59, 59A, 59B, 60, 61, 61A, 61B, 61C, 61F, 62, 63, and 64 are added or reduced to
address changes to the utility system. Items 78, 79A, 79B, 79D, 79E, 79F, 80, 81, and 82 are
added or reduced to address modifications to the erosion and sediment control plan.
2. The sponsor’s share of this cost is available from:
This contract modification reduces the total contract cost. No additional funds are necessary.
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SECTION 02400 – HOT MIX ASPHALTIC CONCRETE CONSTRUCTION
PART 1 – GENERAL DESCRIPTION
This work includes constructing one or more courses of bituminous plant mixture on the prepared
foundation or existing surface. The mixture shall conform with lines, grades, thicknesses, and
typical cross sections shown on the plans or established by the Engineer.
This section includes the requirements for all bituminous plant mixtures regardless of the
gradation of the aggregates, type and amount of bituminous material, or pavement use.
Work will be accepted on a lot-to-lot basis according to the requirements of this Section and
GDOT Section 106.
1.1 DEFINITIONS
Segregated Mixture: A mixture which lacks homogeneity in HMA constituents of such a
magnitude that there is a reasonable expectation of accelerated pavement distress or performance
problems. This may be quantified by measurable changes in temperature, gradation, asphalt
content, air voids, or surface texture.
New Construction: A roadway section more than 0.5 mile (800 m) long that is not longitudinally
adjacent to the existing roadway. If more than one lane is added, and any of the lanes are
longitudinally adjacent to the existing lane, each lane shall be tested under the criteria for a
resurfacing project.
Trench Widening: Widening no more than 4 ft. (1.2 m) in width.
Comparison sample: Opposite quarter of material sampled by the Contractor.
Quality assurance sample: Independent sample taken by the Engineer / Owner.
Referee sample: A sample of the material remaining after quartering which is used for evaluation
if a comparison of Contractor and Engineer test results is outside allowable tolerances.
1.2 RELATED REFERENCES
A. GDOT Standard Specifications
• Section 106—Control of Materials
• Section 109—Measurement and Payment
• Section 152—Field Laboratory Building
• Section 424—Bituminous Surface Treatment
• Section 802—Coarse Aggregate for Asphaltic Concrete
• Section 828—Hot Mix Asphaltic Concrete Mixtures
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B. Project Specifications
Section 02413 – Bituminous Tack Coat
C. Referenced Documents
• AASHTO T 209
• AASHTO T 202
• AASHTO T 49
• Laboratory Standard Operating Procedure (SOP) 27, “Quality Assurance for Hot Mix
Asphaltic Concrete Plants in Georgia”
• Department of Transportation Standard Operating Procedure (SOP) 15
• GDT 38
• GDT 73
• GDT 78
• GDT 83
• GDT 93
• GDT 119
• GDT 125
• GSP 15
• GSP 21
• QPL 1
• QPL 2
• QPL 7
• QPL 26
• QPL 30
• QPL 39
• QPL 41
• QPL 45
• QPL 65
• QPL 67
• QPL 70
• QPL 77
1.3 SUBMITTALS
A. Invoices
When the Owner requests, furnish formal written invoices from a supplier for all materials
used in production of HMA. Show the following on the Bill of Lading:
• Date shipped
•Quantity in tons (megagrams)
• Included with or without additives (for asphalt cement)
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Purchase asphaltic cement from a supplier who will provide copies of Bill of Lading upon the
Owner’s request.
B. Paving Plan
Before starting asphaltic concrete construction, submit a written paving plan to the Engineer
for approval. Include the following on the paving plan:
• Proposed starting date
• Location of plant(s)
• Rate of production
• Average haul distance(s)
• Number of haul trucks
• Paver speed feet (meter)/minute for each placement operation
• Mat width for each placement operation
• Number and type of rollers for each placement operation
• Sketch of the typical section showing the paving sequence for each placement operation
• Electronic controls used for each placement operation
• Temporary pavement marking plan
If staged construction is designated in the Plans or contract, provide a paving plan for each
construction stage.
If segregation is detected, submit a written plan of measures and actions to prevent
segregation. Work will not continue until the plan is submitted to and approved by the
Engineer.
C. Job Mix Formula
After the Contract has been awarded, submit to the Engineer a written job mix formula
proposed for each mixture type to be used based on an approved mix design. Furnish the
following information for each mix:
• Specific project for which the mixture will be used
• Source and description of the materials to be used
• Mixture I.D. Number
• Proportions of the raw materials to be combined in the paving mixture
• Single percentage of the combined mineral aggregates passing each specified sieve
• Single percentage of asphalt by weight of the total mix to be incorporated in the
completed mixture
• Single temperature at which to discharge the mixture from the plant
• Theoretical specific gravity of the mixture at the designated asphalt content
• Name of the person or agency responsible for quality control of the mixture during
production
Do the following to have the formulas approved and to ensure their quality:
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1. Submit proposed job mix formulas for review at least two weeks before beginning the
mixing operations.
2. Do not start hot mix asphaltic concrete work until the Engineer has approved a job mix
formula for the mixture to be used. No mixture will be accepted until the Engineer has
given approval.
3. Provide mix designs for all Superpave and 4.75 mm mixes to be used. The Department
will provide mix design results for other mixes to be used.
4. After a job mix formula has been approved, assume responsibility for the quality
control of the mixtures supplied to the Owner.
D. Quality Control Program
Submit a Quality Control Plan to the Engineer for approval.
PART 2 – MATERIALS
Ensure that materials comply with the specifications listed in Table 1.
Table 1—Materials Specifications Material
Material GDOT Subsection
Asphalt Cement, Grade Specified 820.2
Coarse Aggregates for Asphaltic Concrete 802.2.02
Fine Aggregates for Asphaltic Concrete 802.2.01
Mineral Filler 883.1
Heat Stable Anti-Stripping Additive 831.2.04
Hydrated Lime 882.2.03
Silicone Fluid 831.2.05
Bituminous Tack Coat: PG 76-22 820.2
Hot Mix Asphaltic Concrete Mixtures 828
Fiber Stabilizing Additives 819
When required, provide Uintaite material, hereafter referred to by the common trade name
Gilsonite, as a reinforcing agent for bituminous mixtures. Supply a manufacturer’s certification
that the Gilsonite is a granular solid which meets the following requirements:
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Softening Point (AASHTO: T-53) 300-350° F (150-175° C)
Specific Gravity, 77° F (25° C) (AASHTO: T-228) 1.04 ± 0.02
Flash Point, COC (AASHTO: T-48) 550° F (290° C) Min.
Ash Content (AASHTO: T-111) 1.0% Max.
Penetration, 77° F (25° C), 100 gm., 5 sec. (AASHTO: T-49) 0
2.1 ASPHALTIC CONCRETE
Materials and mix shall be in accordance with GDOT “Standard Specification Section 828 – Hot
Mix Asphaltic Concrete Mixtures.” The gradation requirements are as referenced in paragraph
828.2.03 “Superpave Asphaltic Concrete Mixtures” and as shown below:
Mixture Control
Tolerance Asphaltic Concrete 12.5 mm Superpave 19mm Superpave
Grading Requirements Percent Passing
1 1/2 inch (37.5 mm) sieve
± 8.0 1 inch (25.0 mm) sieve 100*
± 8.0 ¾ inch (19.0 mm) sieve 100* 90 – 100
± 6.0** ½ inch (12.5 mm) sieve 90 – 100 60 – 89
± 5.6 3/8 inch (9.5 mm) sieve 70 – 85 55 – 75
± 5.6 No. 4 (4.75 mm) sieve
± 4.6 No. 8 (2.36 mm) sieve 34 – 39 29 – 34
±2.0 No. 200 (75 μm) sieve 3.5 – 7.0 3.5 – 6.0
*Mixture control tolerance not applicable to this sieve for this mix.
**Mixture control tolerance shall be 8.0% for this sieve for 19 mm Superpave.
Asphalt cement for 12.5mm surface – bituminous concrete shall be polymer-modified PG 76-22
in accordance with GDOT specification section 820.2.01.A.2.
Asphalt cement for 19mm asphalt base shall be PG 76-22 in accordance with GDOT
specification section 820.2.01.A.2.
2.2 DELIVERY, STORAGE, AND HANDLING
Storage of material is allowed in a properly sealed and insulated system for up to 24 hours except
that Stone Matrix Asphalt (SMA), Open-Graded Friction Course (OGFC), or Porous European
Mix (PEM) mixtures shall not be stored more than 12 hours. Mixtures other than SMA, OGFC,
or PEM may be stored up to 72 hours in a sealed and insulated system, equipped with an
auxiliary inert gas system, with the Engineer’s approval. Segregation, lumpiness, or stiffness of
stored mixture is cause for rejection of the mixture. The Engineer will not approve using a
storage or surge bin if the mixture segregates, loses excessive heat, or oxidizes during storage.
The Engineer may obtain mixture samples or recover asphalt cement according to GDT 119.
AASHTO T 202 and T49 will be used to perform viscosity and penetration tests to determine
how much asphalt hardening has occurred.
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A. Vehicles for Transporting and Delivering Mixtures
Ensure that trucks used for hauling bituminous mixtures have tight, clean, smooth beds.
Follow these guidelines when preparing vehicles to transport bituminous mixtures:
1. Use an approved releasing agent from QPL 39 in the transporting vehicle beds, if
necessary, to prevent the mixture from sticking to the bed. Ensure that the releasing agent
is not detrimental to the mixture. When applying the agent, drain the excess agent from
the bed before loading.
2. Protect the mixture with a waterproof cover large enough to extend over the sides and
ends of the bed. Securely fasten the waterproof cover before the vehicle begins moving.
3. Insulate the front end and sides of each bed with an insulating material with the
following specifications:
• Consists of builders insulating board or equivalent
• Has a minimum “R” value of 4.0
• Can withstand approximately 400° F (200° C) temperatures
Install the insulating material so it is protected from loss and contamination.
4. Mark each transporting vehicle with a clearly visible identification number.
5. Create a hole in each side of the bed so that the temperature of the loaded mixture can
be checked. Ensure that the mixture is delivered to the roadway at a temperature within ±
20 °F (± 11 °C) of the temperature on the job mix formula.
If the Engineer determines that a truck may be hazardous to the Project or adversely
affect the quality of the work, remove the truck from the project.
B. Containers for Transporting, Conveying, and Storing Bituminous Material
To transport, convey, and store bituminous material, use containers free of foreign material
and equipped with sample valves. Bituminous material will not be accepted from conveying
vehicles if material has leaked or spilled from the containers.
PART 3 – CONSTRUCTION REQUIREMENTS
3.1 PERSONNEL
GDOT General Provisions 101 through 150.
3.2 EQUIPMENT
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Hot mix asphaltic concrete plants used on this project must meet the requirements for GDOT use.
Plants that produce mix for Department use are governed by Quality Assurance for Hot Mix
Asphaltic Concrete Plants in Georgia, Laboratory Standard Operating Procedure No. 27.
The Engineer will approve the equipment used to transport and construct hot mix asphaltic
concrete. Ensure that the equipment is in satisfactory mechanical condition and can function
properly during production and placement operations. Place the following equipment at the plant
or project site:
A. Field Laboratory
Provide a field laboratory according to GDOT specification Section 152.
B. Plant Equipment
1. Scales
Provide scales as follows:
a. Furnish (at the Contractor’s expense) scales to weigh bituminous plant mixtures,
regardless of the measurement method for payment.
b. Ensure that the weight measuring devices that provide documentation comply
with GDOT Subsection 109.01 – Measurement and Quantities.
c. When not using platform scales, provide weight devices that record the mixture net
weights delivered to the truck. A net weight system will include, but is not limited to:
• Hopper or batcher-type weight systems that deliver asphaltic mixture directly to
the truck
• Fully automatic batching equipment with a digital recording device
d. Use a net weight printing system only with automatic batching and mixing
systems approved by the Engineer.
e. Ensure that the net weight scale mechanism or device manufacturer, installation,
performance, and operation meets the requirements in Subsection 109.01 –
Measurement and Quantities.
f. Provide information on the Project tickets according to Department of
Transportation SOP-15.
2. Time-Locking Devices
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Furnish batch type asphalt plants with automatic time-locking devices that control the
mixing time automatically. Construct these devices so that the operator cannot shorten or
eliminate any portion of the mixing cycle.
3. Surge- and Storage-Systems
Provide surge and storage bins as follows:
a. Ensure that bins for mixture storage are insulated and have a working seal, top and
bottom, to prevent outside air infiltration and to maintain an inert atmosphere during
storage.
Bins not intended as storage bins may be used as surge bins to hold hot mixtures for
part of the working day. However, empty these surge bins completely at the end of the
working day.
b. Ensure that surge and storage bins can retain a predetermined minimum level of
mixture in the bin when the trucks are loaded.
c. Ensure that surge and storage systems do not contribute to mix segregation,
lumpiness, or stiffness.
4. Controls for Dust Collector Fines
Control dust collection as follows:
a. When collecting airborne aggregate particles and returning them to the mixture,
have the return system meter all or part of the collected dust uniformly into the
aggregate mixture and waste the excess. The collected dust percentage returned to the
mixture is subject to the Engineer’s approval.
b. When the collected dust is returned directly to the hot aggregate flow, interlock the
dust feeder with the hot aggregate flow and meter the flow to maintain a flow that is
constant, proportioned, and uniform.
5. Mineral Filler Supply System
When mineral filler is required as a mixture ingredient:
a. Use a separate bin and feed system to store and proportion the required quantity
into the mixture with uniform distribution.
b. Control the feeder system with a proportioning device that meets these
specifications:
• Is accurate to within ± 10 percent of the filler required
• Has a convenient and accurate means of calibration
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• Interlocks with the aggregate feed or weigh system to maintain the correct
proportions for all rates of production and batch sizes
c. Provide flow indicators or sensing devices for the mineral filler system and
interlock them with the plant controls to interrupt the mixture production if mineral
filler introduction fails.
d. Add mineral filler to the mixture as follows, according to the plant type:
• Batch Type Asphalt Plant. Add mineral filler to the mixture in the weigh hopper.
• Continuous Plant Using Pugmill Mixers. Feed the mineral filler into the hot
aggregate before it is introduced into the mixer so that dry mixing is accomplished
before the bituminous material is added.
• Continuous Plants Using the Drier-Drum Mixers. Add the mineral filler so that
dry mixing is accomplished before the bituminous material is added and ensure
that the filler does not become entrained into the air stream of the drier.
6. Hydrated Lime Treatment System
When hydrated lime is required as a mixture ingredient:
a. Use a separate bin and feed system to store and proportion the required quantity
into the mixture.
b. Ensure that the aggregate is uniformly coated with hydrated lime aggregate before
adding the bituminous material to the mixture. Add the hydrated lime so that it will
not become entrained in the exhaust system of the drier or plant.
c. Control the feeder system with a proportioning device that meets these
specifications:
• Is accurate to within ± 10 percent of the amount required
• Has a convenient and accurate means of calibration
• Interlocks with the aggregate feed or weigh system to maintain the correct
proportions for all rates of production and batch sizes and to ensure that mixture
produced is properly treated with lime
d. Provide flow indicators or sensing devices for the hydrated lime system and
interlock them with the plant controls to interrupt mixture production if hydrated lime
introduction fails.
7. Net Weight Weighing Mechanisms
Certify the accuracy of the net weight weighing mechanisms by an approved registered
scale serviceperson at least once every 6 months. Check the accuracy of net weight
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weighing mechanisms at the beginning of Project production and thereafter as directed by
the Engineer. Check mechanism accuracy as follows:
a. Weigh a load on a set of certified commercial truck scales. Ensure that the
difference between the printed total net weight and that obtained from the commercial
scales is no greater than 4 lbs/1,000 lbs (4 kg/Mg) of load.
Check the accuracy of the bitumen scales as follows:
• Use standard test weights.
• If the checks indicate that printed weights are out of tolerance, have a registered
scale serviceperson check the batch scales and certify the accuracy of the printer.
• While the printer system is out of tolerance and before its adjustment, continue
production only if using a set of certified truck scales to determine the truck
weights.
b. Have plants that use batch scales maintain ten 50 lb (25 kg) standard test weights
at the plant site to check batching scale accuracy.
Ensure that plant scales that are used only to proportion mixture ingredients, not to
determine pay quantities, are within two percent throughout the range.
8. Fiber Supply System
When stabilizing fiber is required as a mixture ingredient:
a. Use a separate feed system to store and proportion by weight the required quantity
into the mixture with uniform distribution.
b. Control the feeder system with a proportioning device that meets these
Specifications:
• Is accurate to within ± 10 percent of the amount required. Automatically adjusts
the feed rate to maintain the material within this tolerance at all times
• Has a convenient and accurate means of calibration
• Provide in-process monitoring, consisting of either a digital display of output or
a printout of feed rate, in pounds (kg) per minute, to verify feed rate
• Interlocks with the aggregate feed or weigh system to maintain the correct
proportions for all rates of production and batch sizes
c. Provide flow indicators or sensing devices for the fiber system and interlock them
with the plant controls to interrupt the mixture production if fiber introduction fails or
if the output rate is not within the tolerances given above.
d. Introduce the fiber as follows:
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• When a batch type plant is used, add the fiber to the aggregate in the weigh
hopper. Increase the batch dry mixing time by 8 to 12 seconds from the time the
aggregate is completely emptied into the mixer to ensure the fibers are uniformly
distributed prior to the injection of asphalt cement into the mixer.
• When a continuous or drier-drum type plant is used, add the fiber to the
aggregate and uniformly disperse prior to the injection of asphalt cement. Ensure
the fibers will not become entrained in the exhaust system of the drier or plant.
C. Equipment at Project Site
1. Cleaning Equipment
Provide sufficient hand tools and power equipment to clean the work surface before
placing the bituminous tack coat. Use power equipment that complies with GDOT
Subsection 424.3.02.F – “Power Broom and Power Blower.”
2. Pressure Distributor
To apply the bituminous tack coat, use a pressure distributor that complies with GDOT
Subsection 424.02.B – “Pressure Distributor.”
3. Bituminous Pavers
To place hot mix asphaltic concrete, use bituminous pavers that can spread and
finish courses that are:
• As wide and deep as indicated on the plans.
• True to line, grade, and cross section.
• Smooth.
• Uniform in density and texture.
a. Continuous Line and Grade Reference Control. Furnish, place, and maintain
the supports, wires, devices, and materials required to provide continuous line and
grade reference control to the automatic paver control system.
b. Automatic Screed Control System. Equip the bituminous pavers with an
automatic screed control system actuated from sensor-directed mechanisms or
devices that will maintain the paver screed at a pre-determined transverse slope
and elevation to obtain the required surface.
c. Transverse Slope Controller. Use a transverse slope controller capable of
maintaining the screed at the desired slope within ± 0.1 percent. Do not use
continuous paving set-ups that result in unbalanced screed widths or off-center
breaks in the main screed cross section unless approved by the Engineer.
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d. Screed Control. Equip the paver to permit the following four modes of screed
control. The method used shall be approved by the Engineer.
• Automatic grade sensing and slope control
• Automatic dual grade sensing
• Combination automatic and manual control
• Total manual control
Ensure that the controls are referenced with a taut string or wire set to grade, or
with a ski-type device or mobile reference at least 30 ft (9 m) long when using a
conventional ski. A non-contacting laser or sonar-type ski with at least four
referencing mobile stations may be used with a reference at least 24 ft. (7.3 m)
long. Under limited conditions, a short ski or shoe may be substituted for a long
ski on the second paver operating in tandem, or when the reference plane is a
newly placed adjacent lane.
Automatic screed control is required on all Projects; however, when the Engineer
determines that Project conditions prohibit the use of such controls, the Engineer
may waive the grade control, or slope control requirements, or both.
e. Paver Screed Extension. When the laydown width requires a paver screed
extension, use bolt-on screed extensions to extend the screeds, or use an approved
mechanical screed extension device. When the screed is extended, add auger
extensions according to the paver manufacturer’s
recommendations.
4. Compaction Equipment
Ensure that the compaction equipment is in good mechanical condition and can compact
the mixture to the required density. The compaction equipment number, type, size,
operation, and condition is subject to the Engineer’s approval
5. Materials Transfer Vehicle (MTV)
a. Use a Materials Transfer Vehicle (MTV) when placing asphaltic concrete mixtures
on the project with the following conditions:
1) When to use:
• The ADT is equal to or greater than 6000,
Note: Do not use extendible strike-off devices instead of approved screed
extensions. Only use a strike-off device in areas that would normally be
luted in by hand labor.
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• The project length is equal to or greater than 3000 linear feet (915 linear
meters),
• The total tonnnage (megagrams) of all asphaltic concrete mixtures is greater
than 2000 tons (1815 Mg).
2) Where to use:
• Mainline of the traveled way
• Collector/distributor (C/D) lanes on Interstates and limited access roadways
• Leveling courses at the Engineer’s discretion
b. Ensure the MTV and conventional paving equipment meet the following
requirements:
1) MTV
• Has a truck unloading system which receives mixture from the hauling
equipment and independently deliver mixtures from the hauling equipment to
the paving equipment.
• Has mixture remixing capability by either a storage bin in the MTV with a
minimum capacity of 14 tons of mixture and a remixing system in the bottom
of MTV storage bin, or a dual pugmill system located in the paver hopper
insert with two full length transversely mounted paddle mixers to
continuously blend the mixture as it discharges to a conveyor system.
• Provides to the paver a homogeneous, non-segregated mixture of uniform
temperature with no more than 20° F difference between the highest and
lowest temperatures when measured transversely across the width of the mat
in a straight line at a distance of one foot to three feet from the screed while
the paver is operating.
2) Conventional Paving Equipment
• Has a paver hopper insert with a minimum capacity of 14 tons (13 Mg)
installed in the hopper of conventional paving equipment when an MTV is
used.
c. If the MTV malfunctions during spreading operations, discontinue placement of
hot mix asphaltic concrete after there is sufficient hot mix placed to maintain traffic in
a safe manner. However, placement of hot mix asphaltic concrete in a lift not
exceeding 2 in. (50 mm) may continue until any additional hot mix in transit at the
time of the malfunction has been placed. Cease spreading operations thereafter until
the MTV is operational.
d. Ensure the MTV is empty when crossing a bridge and is moved across without any
other Contractor vehicles or equipment on the bridge. Move the MTV across a bridge
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in a travel lane and not on the shoulder. Ensure the speed of the MTV is no greater
than 5 mph (8 kph) without any acceleration or deceleration while crossing a bridge.
3.3 PREPARATION
A. Prepare Existing Surface
Prepare the existing surface as follows:
1. Clean the existing surface. Before applying hot mix asphaltic concrete pavement,
clean the existing surface to the Engineer’s satisfaction.
2. Patch and Repair Minor Defects
Before placing leveling course:
a. Correct potholes and broken areas that require patching in the existing surface and
base as directed by the Engineer.
b. Cut out, trim to vertical sides, and remove loose material from the areas to be
patched.
c. Prime or tack coat the area after it has been cleaned. Compact patches to the
Engineer’s satisfaction. Material for patches does not require a job mix formula, but
shall meet the gradation range shown in Section 828. The Engineer must approve the
asphalt content to be used.
3. Apply Bituminous Tack Coat
Apply the tack coat according to Section 02413. The Engineer will determine the
application rate, which must be within the limitations Table 2.
Table 2—Application Rates for Bituminous Tack, gal/yd² (L/m²)
Minimum Maximum
Under OGFC and PEM Mixes 0.06 (0.270) 0.08 (0.360)
All Other Mixes 0.04 (0.180) 0.06(0.270)
*On thin leveling courses and freshly placed asphaltic concrete mixes, reduce the application
rate to 0.02 to 0.04 gal/yd² (0.09 to 0.18 L/m²).
B. Place Patching and Leveling Course
1. When the existing surface is irregular, bring it to the proper cross section and grade
with a leveling course of hot mix asphaltic concrete materials.
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2. Use leveling at the same Superpave Mix Design Level specified for the surface course
except when leveling is no greater than 0.75 inch (19 mm).
3. Place leveling at the locations and in the amounts directed by the Engineer.
4. Use leveling course mixtures that meet the requirements of the job mix formulas
defined in:
• Subsection 02400.3.5.A “Observe Composition of Mixtures.”
• Section 828
• Leveling acceptance schedules in Subsection 02400.3.6.A, “Acceptance Plans for
Gradation and Asphalt Cement Content.”
5. If the leveling and patching mix type is undesignated, determine the mix type by the
thickness or spread rate according to Table 3.
Table 3—Leveling and Patching Mix Types
Thickness Rate of Spread Type of Mix
Up to 0.75 in (19 mm) Up to 85 lbs/yd² (45 kg/m²) 4.75 mm Mix or 9.5 mm
Superpave (Level A)
0.75 to 1.5 in (19 to 38 mm) 85 to 165 lbs/yd²(45 to 90 kg/m²) 9.5 mm Superpave (Level
B)
1.5 to 2 in (38 to 50 mm) 165 to 220 lbs/yd² (90 to 120 kg/m²) 12.5 mm Superpave *
2 to 3 in (50 to 75 mm) 220 to 330 lbs/yd² (120 to 180 kg/m²) 19 mm Superpave *
Over 3 in (75 mm) Over 330 lbs/yd² (180 kg/m²) 25 mm Superpave
* These mixtures may be used for isolated patches no more than 6 in. (150 mm) deep and
no more than 4 ft. (1.2 m) in diameter or length.
3.4 FABRICATION
General Provisions 101 through 150.
3.5 CONSTRUCTION
Provide the Engineer at least one day’s notice prior to beginning construction or prior to
resuming production if operations have been temporarily suspended.
A. Observe Composition of Mixtures
1. Calibration of plant equipment
If the material changes, or if a component affecting the ingredient proportions has been
repaired, replaced, or adjusted, check and recalibrate the proportions.
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Calibrate as follows:
a. Before producing mixture for the Project, calibrate by scale weight the electronic
sensors or settings for proportioning mixture ingredients.
b. Calibrate ingredient proportioning for all rates of production.
2. Mixture control
Compose hot mix asphaltic concrete from a uniform mixture of aggregates, bituminous
material, and if required, hydrated lime, mineral filler, or other approved additive.
Make the constituents proportional to produce mixtures that meet the requirements in
Section 828. The general composition limits prescribed are extreme ranges within which
the job mix formula must be established. Base mixtures on a design analysis that meets
the requirements of Section 828.
If control test results show that the characteristic tested does not conform to the job mix
formula control tolerances given in Section 828, take immediate action to ensure that the
quality control methods are effective.
Control the materials to ensure that extreme variations do not occur. Maintain the
gradation within the composition limits in Section 828.
B. Prepare Bituminous Material
Uniformly heat the bituminous material to the temperature specified in the job mix formula
with a tolerance of ± 20 °F (± 10 °C).
C. Prepare the Aggregate
Prepare the aggregate as follows:
1. Heat the aggregate for the mixture, and ensure a mix temperature within the limits of
the job mix formula.
2. Do not contaminate the aggregate with fuel during heating.
3. Reduce the absorbed moisture in the aggregate until the asphalt does not separate
from the aggregate in the prepared mixture. If this problem occurs, the Engineer will
establish a maximum limit for moisture content in the aggregates. When this limit is
established, maintain the moisture content below this limit.
D. Prepare the Mixture
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Proportion the mixture ingredients as necessary to meet the required job mix formula. Mix
until a homogenous mixture is produced.
1. Add Mineral Filler
When mineral filler is used, introduce it in the proper proportions and as specified in
Subsection 02400.3.02.B.5 – “Mineral Filler Supply System.”
2. Add Hydrated Lime
When hydrated lime is included in the mixture, add it at a rate specified in Section 828
and the job mix formula. Use methods and equipment for adding hydrated lime according
to Subsection 02400.3.02.B.6 – “Hydrated Lime Treatment System.”
Add hydrated lime to the aggregate by using Method A or B as follows:
Method A—Dry Form—Add hydrated lime in its dry form to the mixture as follows,
according to the type of plant:
a. Batch Type Asphalt Plant: Add hydrated lime to the mixture in the weigh hopper
or as approved and directed by the Engineer.
b. Continuous Plant Using Pugmill Mixer: Feed hydrated lime into the hot aggregate
before it is introduced into the mixer so that dry mixing is complete before the
bituminous material is added.
c. Continuous Plant Using Drier-Drum Mixer: Add hydrated lime so that the lime
will not become entrained into the air stream of the drier and so that thorough dry
mixing will be complete before the bituminous material is added.
Method B—Lime/Water Slurry—Add the required quantity of hydrated lime (based on
dry weight) in lime/water slurry form to the aggregate. This solution consists of lime and
water in concentrations as directed by the Engineer.
Equip the plant to blend and maintain the hydrated lime in suspension and to mix it with
the aggregates uniformly in the proportions specified.
3. Add Stabilizing Fiber
When stabilizing fiber is included in the mixture, add it at a rate specified in Section 819
and the job mix formula. Introduce it as specified in Subsection 02400.3.02.B.8 – “Fiber
Supply System.”
4. Add Gilsonite Modifier
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When required, add the Gilsonite modifier to the mixture at a rate such that eight percent
by weight of the asphalt cement is replaced by Gilsonite. Use either PG 64-22 or PG 67-
22 asphalt cement as specified in Subsection 820.2.01. Provide suitable means to
calibrate and check the rate of Gilsonite being added. Introduce Gilsonite modifier by
either of the following methods.
a. For batch type plants, incorporate Gilsonite into the pugmill at the beginning of
the dry mixing cycle.
Increase the dry mix cycle by a minimum of 10 seconds after the Gilsonite is added
and prior to introduction of the asphalt cement. For this method, supply Gilsonite in
plastic bags to protect the material during shipment and handling and store the
modifier in a waterproof environment. The bags shall be capable of being completely
melted and uniformly blended into the combined mixture.
Gilsonite may also be added through a mineral filler supply system as described in
Subsection 02400.3.02.B.5 – “Mineral Filler Supply System.” The system shall be
capable of injecting the modifier into the weigh hopper near the center of the
aggregate batching cycle so the material can be accurately weighed.
b. For drum drier plants, add Gilsonite through the recycle ring or through an
acceptable means which will introduce the Gilsonite prior to the asphalt cement
injection point. The modifier shall be proportionately fed into the drum mixer at the
required rate by a proportioning device which shall be accurate within 10 percent of
the amount required. The entry point shall be away from flames and ensure the
Gilsonite will not be caught up in the air stream and exhaust system.
5. Avoid Materials from Different Sources
Do not use mixtures prepared from aggregates from different sources intermittently. This
will cause the color of the finished pavement to vary.
E. Observe Weather Limitations
Do not mix and place asphaltic concrete if the existing surface is wet or frozen. Do not lay
asphaltic concrete OGFC mix or PEM at air temperatures below 55 ºF (13 ºC). For other
courses, follow the temperature guidelines in the following table:
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Table 4—Lift Thickness Table
Lift Thickness Minimum Temperature
1 in (25 mm) or less 55 °F (13 °C)
1.1 to 2 in (26 mm to 50 mm) 45 °F (8 °C)
2.1 to 3 in (51 mm to 75 mm) 35 °F (2 °C)
3.1 to 4 in (76 mm to 100 mm) 30 °F (0 °C)
4.1 to 8 in (101 mm to 200 mm) Contractor’s discretion
F. Perform Spreading and Finishing
Spread and finish the course as follows:
1. Determine the course’s maximum compacted layer thickness by the type mix being
used according to Table 5.
Table 5—Maximum Layer Thickness
Mix Type Minimum Layer
Thickness
Maximum Layer
Thickness
Maximum Total
Thickness
25 mm Superpave 3 in (75 mm) 5 in (125 mm) * —
19 mm Superpave 1 3/4 in (44 mm) 3 in (75 mm) * —
12.5 mm Superpave 1 3/8 in (35 mm) 2 1/2 in (62 mm)* 8 in (200 mm)
9.5 mm Superpave Levels 1 1/8 in.(28 mm) 2 in (50 mm) 4 in (100 mm)
B, C, or D)
9.5 mm Superpave
Level A)
3/4 in (19 mm) 1 3/8 in (35 mm) 4 in (100 mm)
4.75 mm Mix 7/8 in (22) mm) 1 1/8 in (30 mm) 2 in (50 mm)
9.5 mm OGFC 55 lbs/yd² (30
k /²)
65 lbs/yd² (36 kg/m²) —
12.5 mm OGFC 85 lbs/yd² (47
k /²)
95 lbs/yd² (53 kg/m²) —
12.5 mm PEM 110 lbs/yd² (80
k/ ²)
165 lbs/yd² (90 kg/m²) —
9.5 mm SMA 1 1/8 in (28 mm) 1 1/2 in (40 mm) 4 in (100 mm)
12.5 mm SMA 1 1/4 in (32 mm) 3 in (75 mm) 6 in (150 mm)
19 mm SMA 1 3/4 in (44 mm) 3 in (75 mm) —
* Allow up to 6 in (150 mm) per lift on trench widening. Place 9.5 mm Superpave and 12.5 mm
Superpave up to 4 in (100 mm) thick for driveway and side road transition.
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2. Unload the mixture into the paver hopper or into a device designed to receive the
mixture from delivery vehicles.
3. Except for leveling courses, spread the mixture to the loose depth for the compacted
thickness or the spread rate. Use a mechanical spreader true to the line, grade, and cross
section specified.
4. For leveling courses, use a motor grader equipped with a spreader box and smooth
tires to spread the material or use a mechanical spreader meeting the requirements in
Subsection 02400.3.C, - “Equipment and Project Site.”
5. Obtain the Engineer’s approval for the sequence of paving operations, including
paving the adjoining lanes. Minimize tracking tack onto surrounding surfaces.
6. Ensure that the outside edges of the pavement being laid are aligned and parallel to the
center line.
7. For Contracts that contain multiple lifts or courses, arrange the width of the individual
lifts so that the longitudinal joints of each successive lift are offset from the previous lift
at least 1 ft. This requirement does not apply to the lift immediately over thin lift leveling
courses.
Ensure that the longitudinal joint(s) in the surface course and the mix immediately
underneath asphaltic concrete OGFC are at the lane line(s).
8. Where mechanical equipment cannot be used, spread and rake the mixture by hand.
Obtain the Engineer’s approval of the operation sequence, including compactive methods,
in these areas.
9. Keep small hand raking tools clean and free from asphalt build up. Do not use fuel oil
or other harmful solvents to clean tools during the work.
10. Do not use mixture with any of these characteristics:
• Segregated
• Nonconforming temperature
• Deficient or excessive asphalt cement content
• Otherwise unsuitable to place in the work
11. Remove and replace mixture placed on the roadway that the Engineer determines has
unacceptable blemish levels from segregation, streaking, pulling and tearing, or other
characteristics. Replace with acceptable mixture at the Contractor’s expense. Do not
continually place mixtures with deficiencies.
NOTE: Perform night work with artificial light provided by the Contractor and
approved by the Engineer.
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Do not place subsequent course lifts over another lift or courses placed on the same day
while the temperature of the previously placed mix is 140 °F (60 °C) or greater.
12. Obtain the Engineer’s approval of the material compaction equipment. Perform the
rolling as follows:
a. Begin the rolling as close behind the spreader as possible without causing
excessive distortion of the asphaltic concrete surface.
b. Continue rolling until roller marks are no longer visible.
c. Use pneumatic-tired rollers with breakdown rollers on all surface and subsurface
courses except asphaltic concrete OGFC, PEM and SMA or other mixes designated
by the Engineer.
G. Maintain Continuity of Operations
Coordinate plant production, transportation, and paving operations to maintain a continuous
operation. If the spreading operations are interrupted, construct a transverse joint if the
mixture immediately behind the paver screed cools to less than 250 ºF (120 ºC).
H. Construct the Joints
1. Construct Transverse Joints
a. Construct transverse joints to facilitate full depth exposure of the course before
resuming placement of the affected course.
b. Properly clean and tack the vertical face of the transverse joint before placing
additional material.
c. Straightedge transverse joints immediately after forming the joint.
d. Immediately correct any irregularity that exceeds 3/16 in. in 10 ft (5 mm in 3 m).
2. Construct Longitudinal Joints
Clean and tack the vertical face of the longitudinal joint before placing adjoining
material. Construct longitudinal joints so that the joint is smooth, well sealed, and
bonded.
I. Protect the Pavement
NOTE: Never burn or heat the joint by applying fuel oil or other volatile materials.
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Protect sections of the newly finished pavement from traffic until the traffic will not mar the
surface or alter the surface texture. If directed by the Engineer, use artificial methods to cool
the newly finished pavement to open the pavement to traffic more quickly.
J. Modify the Job Mix Formula
If the Engineer determines that undesirable mixture or mat characteristics are being obtained,
the job mix formula may require immediate adjustment.
3.6 QUALITY ACCEPTANCE
A. Acceptance Plans for Gradation and Asphalt Cement Content
The Contractor will randomly sample and test mixtures for acceptance on a lot basis. The
Engineer will monitor the Contractor testing program and perform comparison and quality
assurance testing.
1. Determine Lot Amount
A lot consists of the tons of asphaltic concrete produced and placed each production day.
If this production is less than 500 tons, or its square yard equivalent, production may be
incorporated into the next working day. The Engineer may terminate a lot when a pay
adjustment is imminent if a plant or materials adjustment resulting in a probable
correction has been made. Terminate all open lots at the end of the month, except for
materials produced and placed during the adjustment period. The lot will be terminated as
described in Subsection 02400.5.01, “Adjustments.”
If the final day’s production does not constitute a lot, the production may be included in
the lot for the previous day’s run; or, the Engineer may treat the production as a separate
lot with a corresponding lower number of tests.
2. Determine Lot Acceptance
Determine lot acceptance as found in Subsection 02400.5.01, “Adjustments.”
The Engineer will perform the following task:
Determine the pay factor by using the mean of the deviations from the job mix formula of
the tests in each lot and apply it to Table 9—Mixture Acceptance Schedule for Surface
Mixes or Table 10— Mixture Acceptance Schedule for Subsurface Mixes, whichever is
appropriate. This mean will be determined by averaging the actual numeric value of the
individual deviations from the job mix formula, disregarding whether the deviations are
positive or negative amounts. Do not calculate lot acceptance using test results for
materials not used in the Work. Determine the pay factor for each lot by multiplying the
contract unit price by the appropriate pay factor from the Mixture Acceptance Schedule -
Table 9 or Table 10. When two or more pay factors for a specific lot are less than 1.0,
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determine the adjusted payment by multiplying the contract unit price by the lowest pay
factor.
If the mean of the deviations from the job mix formula of the lot acceptance tests for a
control sieve or for asphalt cement content exceeds the tolerances established in the
appropriate Mixture Acceptance Schedule, and if the Engineer determines that the
material need not be removed and replaced, the lot may be accepted at an adjusted unit
price as determined by the Engineer. If the Engineer determines that the material is not
acceptable to leave in place, the materials shall be removed and replaced at the
Contractor's expense.
3. Provide Quality Control Program
Provide a Quality Control Program as established in GDOT SOP 27 which includes:
• Assignment of quality control responsibilities to specifically named individuals who
have been certified by the Office of Materials and Research
• Provisions for prompt implementation of control and corrective measures
• Provisions for communication with Project Manager, Bituminous Technical
Services Engineer, and Testing Management Operations Supervisor at all times
• Provisions for reporting all test results daily through the Office of Materials and
Research computer bulletin board service; other checks, calibrations and records will
be reported on a form developed by the Contractor and will be included as part of the
project records
• Notification in writing of any change in quality control personnel
a. Certification Requirements:
• Use laboratory and testing equipment certified by GDOT. (Laboratories which
participate in and maintain AASHTO accreditation for testing asphaltic concrete
mixtures will be acceptable in lieu of Departmental certification.)
• Provide certified quality control personnel to perform the sampling and testing.
A Quality Control Technician (QCT) may be certified at three levels:
1) Temporary Certification – must be a technician trainee who shall be given
direct oversight by a certified Level 1 or Level 2 QCT while performing
acceptance testing duties during the first 5 days of training. The trainee must
complete qualification requirements within 30 production days after being
granted temporary certification. A trainee who does not become qualified
within 30 production days will not be re-eligible for temporary certification.
A certified Level 1 or Level 2 QCT shall be at the plant at all times during
production and shipment of mixture to monitor work of the temporarily
certified technician.
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2) Level 1 – must demonstrate they are competent in performing the process
control and acceptance tests and procedures related to hot mix asphalt
production and successfully pass a written exam.
3) Level 2 – must meet Level 1 requirements and must be capable of and
responsible for making process control adjustments, and successfully pass a
written exam.
• Technician certification is valid for 3 years from the date on the
technician’s certificate unless revoked or suspended. Eligible technicians
may become certified through special training and testing approved by the
Office of Materials and Research. Technicians who lose their certification
due to falsification of test data will not be eligible for recertification in the
future unless approved by the State Materials and Research Engineer.
b. Quality Control Management
1) Designate at least one Level 2 QCT as manager of the quality control
operation. The Quality Control Manager shall meet the following
requirements:
• Be accountable for actions of other QCT personnel
• Ensure that all applicable sampling requirements and frequencies, test
procedures, and Standard Operating Procedures are adhered to
• Ensure that all reports, charts, and other documentation is completed as
required
2) Provide QCT personnel at the plant as follows:
• If daily production for all mix types is to be greater than 250 tons, have a
QCT person at the plant at all times during production and shipment of
mixture until all required acceptance tests have been completed
• If daily production for all mix types will not be greater than 250 tons a
QCT may be responsible for conducting tests at up to two plants, subject to
random number sample selection
• Have available at the plant or within immediate contact by phone or
radio a Level 2 QCT responsible for making prompt process control
adjustments as necessary to correct the mix
3) Sampling, Testing, and Inspection Requirements.
Provide all sample containers, extractants, forms, diaries, and other supplies
subject to approval of the Engineer.
Perform daily sampling, testing, and inspection of mixture production that
meets the following requirements:
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(a) Randomly sample mixtures according to GSP 15, and GDT 73
(Method C) and test on a lot basis. In the event less than the specified
number of samples are taken, obtain representative 6 in (150 mm) cores
from the roadway at a location where the load not sampled was placed.
Take enough cores to ensure minimum sample size requirements are met
for each sample needed.
(b) Maintain a printed copy of the computer generated random sampling
data as a part of the project records.
(c) Perform sampling, testing, and inspection duties of GSP 21.
(d) Perform extraction or ignition test (GDT 83 or GDT 125) and
extraction analysis (GDT 38). If the ignition oven is used, a printout of
sample data including weights shall become a part of the project records.
For asphalt cement content only, digital printouts of liquid asphalt cement
weights may be substituted in lieu of an extraction test for plants with
digital recorders. Calculate the asphalt content from the ticket representing
the mixture tested for gradation.
(e) Save extracted aggregate, opposite quarters, and remaining material
(for possible referee testing) of each sample as follows:
• Store in properly labeled, suitable containers
• Secure in a protected environment
• Store for three working days.
(f) Maintain a process control flow chart daily for each sieve specified on
the job mix formula and including the percent asphalt cement. The flow
chart shall include:
• Allowable ranges based on the Mixture Control Tolerance in GDOT
Section 828.
• A graph plot of the deviations from the job mix formula for each test
per mix type
(g) Add the following information on load tickets from which a sample or
temperature check is taken:
• Mixture temperature
• Signature of the QCT person performing the testing
(h) Calibrate the lime system when hydrated lime is included in the
mixture:
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• Perform a minimum of twice weekly during production
• Post results at the plant for review
• Provide records of materials invoices upon request (including
asphalt cement, aggregate, hydrated lime, etc.)
(i) Take action if acceptance test results are outside Mixture Control
Tolerances of Section 828.
• One sample out of tolerance
(1) Contact Level 2 - QCT to determine if a plant adjustment is
needed
(2) Immediately run a process control sample. Make immediate
plant adjustments if this sample is also out of tolerance
(3) Test additional process control samples as needed to ensure
corrective action taken appropriately controls the mixture
• Two consecutive acceptance samples of the same mix type out of
tolerance regardless of Lot or mix design level, or three consecutive
acceptance samples out of tolerance regardless of mix type.
(1) Stop plant production immediately
(2) Reject any mixture already in storage that:
• Deviates more than 10 percent in gradation from the job mix
formula based on the acceptance sample
• Deviates more than 0.7 percent in asphalt content from the
job mix formula based on the acceptance sample
(3) Make a plant correction to any mix type out of tolerance prior
to resuming production
• Do not send any mixture to the project before test results of a
process control sample meets Mixture Control Tolerances
• Reject any mixture produced at initial restarting that does not
meet Mixture Control Tolerances
4) Comparison Testing and Quality Assurance Program
Periodic comparison testing by the Engiener will be required of each QCT
to monitor consistency of equipment and test procedures. The Engineer
will take independent samples to monitor the Contractor's quality control
program.
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a) Comparison Sampling and Testing
Retain samples for comparison testing and referee testing if needed as
described in Subsection 02400.3.06.A.3.b.3.
The Engineer will test comparison samples on a random basis. Results
will be compared to the respective contractor acceptance tests and the
maximum difference shall be as follows:
Table 6—Allowable Percent Difference Between Engineer and Contractor Acceptance
Tests
SIEVE SIZE SURFACE SUB-SURFACE
1/2 in. (12.5 mm) 4.0%
3/8 in. (9.5 mm) 3.5% 4.0%
No. 4 (4.75 mm) 3.5% 3.5%
No. 8 (2.36 mm) 2.5% 3.0%
No. 200 (75 m) 2.0% 2.0%
A.C. 0.4% 0.5%
(1) If test comparisons are within these tolerances:
• Continue production
• Use the Contractor's tests for acceptance of the lot
(2) If test comparisons are not within these tolerances:
• Another technician representing the Engineer / Owner will test the
corresponding referee sample
• Results of the referee sample will be compared to the respective
contractor and Owner tests using the tolerance for comparison
samples given above.
(a) If referee test results are within the above tolerances when
compared to the Contractor acceptance test, use the
Contractor's test for acceptance of the effected lot.
(b) If referee test results are not within the above tolerances
when compared to the Contractor acceptance test, the Engineer
will review the Contractor's quality control methods and
determine if a thorough investigation is needed.
b) Quality Assurance Sampling and Testing
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(1) Randomly take a minimum of two quality assurance samples from
the lesser of five days or five lots of production regardless of mix type
or number of projects.
(2) Compare test deviation from job mix formula to Mixture Control
Tolerances in Section 828. If results are outside these tolerances,
another sample from the respective mix may be taken.
If test results of the additional sample are not within Mixture Control
Tolerances, the Engineer will take the following action:
• Take random samples from throughout the lot as in Subsection
02400.3.06.A.3.b.3 and use these test results for acceptance and in
calculations for the monthly plant rating. Applicable pay factors
will apply and the contractor QCT test results will not be included
in pay factor calculations nor in the monthly plant rating.
• Determine if the Contractor's quality control program is
satisfactory and require prompt corrective action by the Contractor
if specification requirements are not being met.
• Determine if the QCT has not followed GDOT procedures or has
provided erroneous information.
• Take samples of any in-place mixture represented by
unacceptable QCT tests and use the additional sample results for
acceptance and in calculations for the monthly plant rating and
apply applicable pay factors. The Contractor QCT tests will not be
included in the pay factor calculations nor in the monthly plant
rating.
B. Compaction
Determine the mixture compaction using either GDT 39 or GDT 59. The compaction is
accepted in lots defined in Subsection 02400.3.06.A “Acceptance Plans for Gradation and
Asphalt Cement Content” and is within the same lot boundaries as the mixture acceptance.
1. Calculate Pavement Mean Air Voids
The Engineer will calculate the pavement air voids placed within each lot as follows:
a. Average the results of 5 tests run on randomly selected sites in that lot.
NOTE: For leveling courses less than 110 lb/yd² (60 kg/m²) that have
quality assurance test results outside the Mixture Control Tolerances of
Section 828, use the Engineer’s test results only and applicable pay
factors will apply.
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b. Select the random sites using GDT 73.
Density tests are not required for asphaltic concrete placed at 90 lbs/yd2 or less, 4.75
mm mix, and asphaltic concrete OGFC and PEM. Compact these courses to the
Engineer’s satisfaction.
The maximum Pavement Mean Air Voids for all Superpave and Stone Matrix Asphalt
mixtures shall be 7.8 percent. The adjustment period for density shall be three lots or
three production days, whichever is less, in order for the contractor to ensure
maximum compactive effort has been achieved which will yield no more than 7.8
percent Mean Air Voids. If the contractor needs to adjust the mixture to improve
density results, a change in the job mix formula may be requested for approval during
the adjustment period so long as the following values are not exceeded:
• Coarse pay sieve: ± 4%
• No. 8 (2.36 mm) sieve: ± 2%
• No. 200 (75 μm) sieve: ± 1%
• Asphalt content: ± 0.2%
• All value changes must be within specification limits.
If the engineer is satisfied that the contractor has exerted the maximum compactive
effort and is not able to maintain Pavement Mean Air Voids at no more than 7.8%, the
Engineer may establish a maximum target for Pavement Mean Air Voids.
Mixture placed during the adjustment period for density shall meet the requirements
for a 0.90 pay factor in Table 12 of Subsection 02400.5.01.C, “Calcualte Mean
Pavement Air Voids.” Mixture which does not meet these density requirements shall
be paid for using the applicable pay factor.
If the mean air voids of the pavement placed within a lot exceeds 7.8% (or 100% of
the maximum target air voids, if established) and the Engineer determines that the
material need not be removed and replaced, the lot may be accepted at an adjusted
unit price as determined by the Engineer.
2. Obtain Uniform Compaction
For a lot to receive a pay factor of 1.00 for compaction acceptance, the air void range
cannot exceed 4 percent for new construction or 5 percent for resurfacing projects. The
range is the difference between the highest and lowest acceptance test results within the
affected lot. If the air void range exceeds these tolerances, apply a Pay Factor of 95%.
The 5% reduced pay factor for the compaction range does not apply in these instances:
• The mixture is placed during the adjustment period as defined in “Subsection
02400.5.01.A, “Materials Produced and Placed During the Adjustment Period.”
• All air void results within a given lot are less than 7.8%.
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C. Surface Tolerance
In this specification, pavement courses to be overlaid with a friction course are considered
surface courses. Other asphalt paving is subject to straightedge and visual inspection and
irregularity correction as shown below:
1. Visual and Straightedge Inspection
Paving is subject to visual and straightedge inspection during and after construction
operations until final acceptance. Locate surface irregularities as follows:
a. Keep a 10 ft (3 m) straightedge near the paving operation to measure surface
irregularities on courses. Provide the straightedge and the labor for its use.
b. Inspect the base, intermediate, and surface course surfaces with the straightedge to
detect irregularities.
c. Correct irregularities that exceed 3/16 in. in 10 ft (5 mm in 3 m) for base and
intermediate courses, and 1/8 in. in 10 ft (3 mm in 3 m) for surface courses.
Mixture or operating techniques will be stopped if irregularities such as rippling, tearing,
or pulling occur and the engineer suspects a continuing equipment problem. Stop the
paving operation and correct the problem. Correct surface course evaluations on
individual Laser Road Profiler test sections, normally 1mile long.
2. Target Surface Smoothness
The engineer may use the Laser Road Profiler method to conduct acceptance testing for
surface course tolerance according to GDT 126. This testing will be performed only on:
• Surface courses
• Mainline traveled way
• Ramps more than 0.5 mile (800 m) long
Achieve the smoothest possible ride during construction. Do not exceed the target Laser
Road Profiler smoothness index as shown below:
Table 7—Pavement Smoothness Requirements—New Construction
Construction Description Smoothness Index
Asphaltic concrete OGFC and PEM on interstates and asphaltic concrete
OGFC and PEM on new construction 750
Other resurfacing on interstates, asphaltic concrete OGFC and PEM
resurfacing on state routes, and new construction 825
All other resurfacing on state routes (excluding LARP, PR, airports, etc.) 900
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If the target values are not achieved, immediately adjust the operations to meet the target
values. Corrective work is required if the surface smoothness exceeds the Laser Road
Profiler smoothness index shown below:
Table 8—Pavement Smoothness Requirements—Corrective Work
Construction Description Smoothness Index
Asphaltic concrete OGFC and PEM on interstates and asphaltic concrete
OGFC and PEM on new construction 825
Other resurfacing on interstates, asphaltic concrete OGFC and PEM
resurfacing on state routes, and new construction 900
All other resurfacing on state routes (excluding LARP, PR, airports, etc.) 1025
If surface tolerance deficiencies need correction, obtain the Engineer’s approval of the
methods and type mix used.
3. Correct the roadway sections that do not meet the smoothness and / or ride quality
criteria of this specification. After correction, these sections are subject to retesting. The
engineer shall have the authority to direct the type of correction method, which may
include:
• Milling
• Grinding
• Removing and replacing the work
No additional compensation will be made.
D. Reevaluation of Lots
When lots are reevaluated as shown in Subsection 106.03, “Samples, Tests, Cited
Specifications,” sampling and testing is according to GDT 73. Request shall be made for
reevaluation immediately upon notification of the lot results. The following procedures
apply:
1. Mixture Acceptance
The Engineer will take the same number of new tests on cores taken at a location where
the load sampled was placed and will use only those core results for acceptance.
The Engineer will use the mean of the deviations from the job mix formula for these tests
to determine acceptance based on the appropriate column in the Asphalt Cement Content
and Aggregate Gradation of Asphalt Concrete “Mixture Acceptance Schedule” – Table 9
or 10.
2. Compaction Acceptance
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HOT MIX ASPHALTIC CONCRETE CONSTRUCTION 02400-32
The Engineer will reevaluate the lot through additional testing by cutting 5 cores and
averaging these results with the results of the original 5 compaction tests. The Engineer
will use the average to determine acceptance according to the Compaction Accetance
Schedule in Subsection 02400.5.01.C, “Calculate Pavement Mean Air Voids.”
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Table 9—Mixture Acceptance Schedule—Surface Mixes
Mixture Characteristics Pay
Factor
Mean of the Deviations from the Job Mix Formula
1 Test 2 Tests 3 Tests 4 Tests 5 Tests 6 Tests 7 Tests 8 Tests
Asphalt Cement Content
(Extraction, Ignition)
1.00 0.00 - 0.70 0.00 - 0.54 0.00 - 0.46 0.00 - 0.41 0.00 - 0.38 0.00 - 0.35 0.00 - 0.32 0.00 - 0.30
0.95 0.71 - 0.80 0.55 - 0.61 0.47 - 0.52 0.42 - 0.46 0.39 - 0.43 0.36 - 0.39 0.33 - 0.36 0.31 - 0.34
0.90 0.81 - 0.90 0.62 - 0.68 0.53 - 0.58 0.47 - 0.51 0.44 - 0.47 0.40 - 0.45 0.37 - 0.40 0.35 - 0.37
0.80 0.91 - 1.00 0.69 - 0.75 0.59 - 0.64 0.52 - 0.56 0.48 - 0.52 0.44 - 0.47 0.41 - 0.44 0.38 - 0.41
0.70 1.01 - 1.19 0.76 - 0.82 0.65 - 0.69 0.57 - 0.61 0.53 - 0.56 0.48 - 0.51 0.45 - 0.47 0.42 - 0.44
0.50 1.20 - 1.40 0.83 - 0.85 0.70 - 0.72 0.62 - 0.64 0.57 - 0.59 0.52 - 0.55 0.48 - 0.51 0.45 - 0.48
3/8 in. (9.5 mm) Sieve
(12.5 mm OGFC, 12.5 mm
PEM, 12.5 mm Superpave)
1.00 0.00 - 0.9 0.00 - 6.6 0.00 - 5.6 0.00 - 5.0 0.00 - 4.6 0.00 - 4.2 0.00 - 3.9 0.00 - 3.6
0.98 9.1 - 10.0 6.7 - 7.5 5.7 - 6.3 5.1 - 5.6 4.7 - 5.2 4.3 - 4.7 4.0 - 4.4 3.7 - 4.1
0.95 10.1 - 11.9 7.6 - 8.4 6.4 - 7.0 5.7 - 6.3 5.3 - 5.8 4.8 - 5.3 4.5 - 5.0 4.2 - 4.6
0.90 12.0 - 13.0 8.5 - 9.3 7.1 - 7.7 6.4 - 6.9 5.9 - 6.3 5.4 - 5.8 5.1 - 5.4 4.7 - 5.0
0.85 13.1 - 14.0 9.4 - 10.2 7.8 - 8.6 7.0 - 7.6 6.4 - 6.9 5.9 - 6.3 5.5 - 5.9 5.1 - 5.5
0.80 14.1 - 14.5 10.3 - 10.5 8.7 - 8.9 7.7 - 8.0 7.0 - 7.5 6.4 - 6.8 6.0 - 6.4 5.6 - 6.0
3/8 in. (9.5 mm) Sieve
(12.5 mm SMA)
1.00 0.0 - 6.8 0.00 - 5.0 0.00 - 4.2 0.00 - 3.8 0.00 - 3.4 0.00 - 3.2 0.00 - 2.9 0.00 - 2.7
0.98 6.9 - 7.5 5.1 - 5.6 4.6 - 4.7 3.9 - 4.2 3.5 - 3.9 3.3 - 3.5 3.0 - 3.3 2.8 - 3.1
0.95 7.6 - 8.9 5.7 - 6.3 4.8 - 5.2 4.3 - 4.7 4.0 - 4.4 3.6 - 4.0 3.4 - 3.8 3.2 - 3.4
0.90 9.0 - 9.8 6.4 - 7.0 5.3 - 5.8 4.8 - 5.2 4.5 - 4.8 4.1 - 4.4 3.9 - 4.1 3.5 - 3.8
0.85 9.9 - 10.5 7.1 - 7.6 5.9 - 6.4 5.3 - 5.7 4.9 - 5.2 4.5 - 4.7 4.2 - 4.4 3.9 - 4.1
0.80 10.6 - 10.9 7.7 - 7.9 6.5 - 6.7 5.8 - 6.0 5.3 - 5.6 4.8 - 5.1 4.5 - 4.8 4.2 - 4.5
No. 4 (4.75 mm) Sieve
(9.5 mm OGFC, 9.5 mm
Superpave)
1.00 0.00 - 9.0 0.00 - 6.7 0.00 - 5.7 0.00 - 5.2 0.00 - 4.8 0.00 - 4.4 0.00 - 4.1 0.00 - 3.8
0.98 9.1 - 10.0 6.8 - 7.6 5.8 - 6.3 5.3 - 5.8 4.9 - 5.4 4.5 - 4.9 4.2 - 4.6 3.9 - 4.3
0.95 10.1 - 11.9 7.7 - 8.5 6.4 - 6.9 5.9 - 6.4 5.5 - 5.9 5.0 - 5.4 4.7 - 5.0 4.4 - 4.7
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Mixture Characteristics Pay
Factor
Mean of the Deviations from the Job Mix Formula
1 Test 2 Tests 3 Tests 4 Tests 5 Tests 6 Tests 7 Tests 8 Tests
0.90 12.0 - 13.0 8.6 - 9.4 7.0 - 7.5 6.5 - 7.0 6.0 - 6.5 5.5 - 5.9 5.1 - 5.5 4.8 - 5.1
0.85 13.1 - 14.0 9.5 - 10.2 7.6 - 8.0 7.1 - 7.6 6.6 - 7.0 6.0 - 6.4 5.6 - 5.9 5.2 - 5.5
0.80 14.1 - 14.5 10.3 - 10.5 8.1 - 8.3 7.7 - 8.0 7.1 - 7.5 6.5 - 6.9 6.0 - 6.4 5.6 - 5.9
No. 4 (4.75 mm) Sieve
(9.5 mm SMA)
1.00 0.00 - 6.8 0.00 - 5.0 0.00 - 4.3 0.00 - 3.9 0.00 - 3.6 0.00 - 3.3 0.00 - 3.1 0.00 - 2.8
0.98 6.9 - 7.5 5.1 - 5.7 4.4 - 4.7 4.0 - 4.4 3.7 - 4.0 3.4 - 3.7 3.2 - 3.4 2.9 - 3.2
0.95 7.6 - 8.9 5.8 - 6.4 4.8 - 5.2 4.5 - 4.8 4.1 - 4.4 3.8 - 4.0 3.5 - 3.8 3.3 - 3.5
0.90 9.0 - 9.8 6.5 - 7.0 5.3 - 5.6 4.9 - 5.2 4.5 - 4.9 4.1 - 4.4 3.9 - 4.1 3.6 - 3.8
0.85 9.9 - 10.5 7.1 - 7.7 5.7 - 6.0 5.3 - 5.7 5.0 - 5.2 4.3 - 4.8 4.2 - 4.4 3.9 - 4.1
0.80 10.6 - 10.9 7.8 - 7.9 6.1 - 6.2 5.8 - 6.0 5.3 - 5.6 4.9 - 5.2 4.5 - 4.8 4.2 - 4.4
No. 8 (2.36 mm) Sieve
(Superpave and 4.75 mm mixes)
1.00 0.00 - 7.0 0.00 - 5.6 0.00 - 4.8 0.00 - 4.3 0.00 - 4.0 0.00 - 3.6 0.00 - 3.4 0.00 - 3.2
0.98 7.1 - 8.0 5.7 - 6.3 4.9 - 5.4 4.4 - 4.8 4.1 - 4.5 3.7 - 4.1 3.5 - 3.8 3.3 - 3.6
0.95 8.1 - 9.0 6.4 - 7.0 5.5 - 6.0 4.9 - 5.3 4.6 - 4.9 4.2 - 4.5 3.9 - 4.2 3.7 - 3.9
0.90 9.1 - 10.9 7.1 - 7.7 6.1 - 6.6 5.4 - 5.8 5.0 - 5.4 4.6 - 4.9 4.3 - 4.6 4.0 - 4.3
0.85 11.0 - 12.0 7.8 - 8.5 6.7 - 7.2 5.9 - 6.4 5.5 - 5.8 5.0 - 5.3 4.7 - 5.0 4.4 - 4.6
0.75 12.1 - 12.5 8.6 - 8.8 7.3 - 7.5 6.5 - 6.8 5.9 - 6.3 5.4 - 5.7 5.1 - 5.3 4.7 - 4.9
No. 8 (2.36 mm) Sieve
(12.5 mm SMA, 9.5 mm
SMA)
1.00 0.00 - 5.3 0.00 - 4.2 0.00 - 3.6 0.00 - 3.2 0.00 - 3.0 0.00 - 2.7 0.00 - 2.6 0.00 - 2.4
0.98 5.4 - 6.0 4.3 - 4.7 3.7 - 4.0 3.3 - 3.6 3.1 - 3.4 2.8 - 3.1 2.7 - 2.9 2.5 - 2.7
0.95 6.1 - 6.8 4.8 - 5.3 4.1 - 4.5 3.7 - 4.0 3.5 - 3.7 3.2 - 3.4 3.0 - 3.2 2.8 - 2.9
0.90 6.9 - 8.2 5.4 - 5.8 5.6 - 5.0 4.1 - 4.5 3.8 - 4.0 3.5 - 3.7 3.3 - 3.5 3.0 - 3.2
0.85 8.3 - 9.0 5.9 - 6.4 5.1 - 5.4 4.6 - 4.8 4.1 - 4.4 3.8 - 4.0 3.6 - 3.8 3.3 - 3.4
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Mixture Characteristics Pay
Factor
Mean of the Deviations from the Job Mix Formula
1 Test 2 Tests 3 Tests 4 Tests 5 Tests 6 Tests 7 Tests 8 Tests
0.75 9.1 - 9.4 6.5 - 6.6 5.5 - 5.0 4.9 - 5.1 4.5 - 4.7 4.1 - 4.3 3.9 - 4.0 3.5 - 3.7
No. 8 (2.36 mm) Sieve for OGFC and PEM mixes: When the mean of the deviations from the Job Mix Formula for a particular lot exceeds the
tolerance for a 1.00 pay factor in the appropriate column, the lot will be paid for at 0.50 of the Contract Price.
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Table 10—Mixture Acceptance Schedule—Subsurface Mixes
Mixture
Characteristics
Pay
Factor
Mean of the Deviations from the Job Mix Formula
1 Test 2 Tests 3 Tests 4 Tests 5 Tests 6 Tests 7 Tests 8 Tests
Asphalt Cement
Content
(Extraction,
Ignition)
1.00 0.00 -
0.80
0.00 -
0.61
0.00 -
0.52
0.00 -
0.46
0.00 -
0.43
0.00 -
0.39
0.00 -
0.36
0.00 -
0.34
0.95 0.81 -
0.90
0.62 -
0.68
0.53 -
0.58
0.47 -
0.51
0.44 -
0.47
0.40 -
0.43
0.37 -
0.40
0.35 -
0.37
0.90 0.91 -
1.00
0.69 -
0.75
0.59 -
0.64
0.52 -
0.56
0.48 -
0.52
0.44 -
0.47
0.41 -
0.44
0.38 -
0.41
0.80 1.01 -
1.19
0.76 -
0.82
0.65 -
0.69
0.57 -
0.61
0.53 -
0.56
0.48 -
0.51
0.45 -
0.47
0.42 -
0.44
0.70 1.20 -
1.40
0.83 -
0.85
0.70 -
0.72
0.62 -
0.64
0.57 -
0.59
0.52 -
0.55
0.48 -
0.51
0.45 -
0.48
0.50 1.41 -
1.60
0.86 -
0.88
0.73 -
0.75
0.65 -
0.67
0.60 -
0.63
0.56 -
0.60
0.52 -
0.56
0.49 -
0.52
1/2 in. (12.5 mm)
Sieve
(25 mm Superpave)
1.00 0.00 -
12.9
0.00 -
8.1
0.00 -
6.9
0.00 -
6.1
0.00 -
5.5
0.00 -
5.0
0.00 -
4.7
0.00 - 4.4
0.98 13.0 -
14.0
8.2 - 9.1 7.0 - 7.7 6.2 - 6.8 5.6 - 6.1 5.1 - 5.6 4.8 - 5.2 4.5 - 4.9
0.95 14.1 -
15.0
9.2 -
10.1
7.8 - 8.5 6.9 - 7.5 6.2 - 6.7 5.7 - 6.1 5.3 - 5.7 5.0 - 5.4
0.90 15.1 -
16.0
10.2 -
11.1
8.6 - 9.3 7.6 - 8.2 6.8 - 7.4 6.2 - 6.7 5.8 - 6.3 5.5 - 5.9
0.85 16.1 -
17.0
11.2 -
11.5
9.4 - 9.6 8.3 - 8.6 7.5 - 7.8 6.8 - 7.0 6.4 - 6.5 6.0 - 6.1
0.80 17.1 -
18.0
11.6 -
11.9
9.7 - 9.9 8.7 - 9.0 7.9 - 8.1 7.1 - 7.3 6.6 - 6.8 6.2 - 6.4
1/2 in. (12.5 mm)
Sieve
(19 mm SMA)
1.00 0.00 -
9.7
0.00 -
6.0
0.00 -
5.2
0.00 -
4.6
0.00 -
4.1
0.00 -
3.8
0.00 -
3.5
0.00 - 3.3
0.98 9.8 -
10.5
6.2 - 6.8 5.3 - 5.8 4.7 - 5.1 4.2 - 4.6 3.9 - 4.2 3.6 - 3.9 3.4 - 3.7
0.95 10.6 -
11.2
6.9 - 7.8 5.9 - 6.4 5.2 - 5.6 4.7 - 5.0 4.3 - 4.6 4.0 - 4.3 3.8 - 4.0
0.90 11.3 -
12.0
7.9 - 8.3 6.5 - 7.0 5.7 - 6.1 5.1 - 5.6 4.7 - 5.0 4.4 - 4.7 4.1 - 4.4
0.85 12.1 -
12.8
8.4 - 8.6 7.1 - 7.2 6.2 - 6.5 5.7 - 5.9 5.1 - 5.3 4.8 - 4.9 4.5 - 5.6
0.80 12.9 -
13.5
8.7 - 8.9 7.3 - 7.4 6.6 - 6.8 6.0 - 6.1 5.4 - 5.5 5.0 - 5.1 4.7 - 4.8
3/8 in. (9.5 mm) 1.00 0.00 -
10.0
0.00 -
7.5
0.00 -
6.3
0.00 -
5.6
0.00 -
5.2
0.00 -
4.7
0.00 -
4.4
0.00 - 4.1
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HOT MIX ASPHALTIC CONCRETE CONSTRUCTION 02400-37
Mixture
Characteristics
Pay
Factor
Mean of the Deviations from the Job Mix Formula
1 Test 2 Tests 3 Tests 4 Tests 5 Tests 6 Tests 7 Tests 8 Tests
Sieve
(19 mm Superpave,
12.5 mm Superpave)
0.98 10.1 -
11.9
7.6 - 8.4 6.4 - 7.0 5.7 - 6.3 5.3 - 5.8 4.8 - 5.3 4.5 - 5.0 4.2 - 4.6
0.95 12.0 -
13.0
8.5 - 9.3 7.1 - 7.7 6.4 - 6.9 5.9 - 6.3 5.4 - 5.8 5.1 - 5.4 4.7 - 5.0
0.90 13.1 -
14.0
9.4 -
10.2
7.8 - 8.6 7.0 - 7.6 6.4 - 6.9 5.9 - 6.3 5.5 - 5.9 5.1 - 5.5
0.85 14.1 -
14.5
10.3 -
10.5
8.7 - 8.9 7.7 - 8.0 7.0 - 7.5 6.4 - 6.8 6.0 - 6.4 5.6 - 6.0
0.80 14.6 -
15.0
10.6 -
10.8
9.0 - 9.2 8.1 - 8.4 7.6 - 7.8 6.9 - 7.3 6.5 - 6.8 6.1 - 6.5
No. 4 (4.75 mm)
Sieve
(9.5 mm Superpave)
1.00 0.00 -
10.0
0.00 -
7.6
0.00 -
6.3
0.00 -
5.8
0.00 -
5.4
0.00 -
4.9
0.00 -
4.6
0.00 - 4.3
0.98 10.1 -
11.9
7.7 - 8.5 6.4 - 6.9 5.9 - 6.4 5.5 - 5.9 5.0 - 5.4 4.7 - 5.0 4.4 - 4.7
0.95 12.0 -
13.0
8.6 - 9.4 7.0 - 7.5 6.5 - 7.0 6.0 - 6.5 5.5 - 5.9 5.1 - 5.5 4.8 - 5.1
0.90 13.1 -
14.0
9.5 -
10.2
7.6 - 8.0 7.1 - 7.6 6.6 - 7.0 6.0 - 6.4 5.6 - 5.9 5.2 - 5.5
0.85 14.1 -
14.5
10.3 -
10.5
8.1 - 8.3 7.7 - 8.0 7.1 - 7.5 6.5 - 6.9 6.0 - 6.4 5.6 - 5.9
0.80 14.6 -
15.0
10.6 -
10.8
8.4 - 8.6 8.1 - 8.4 7.6 - 8.0 7.0 - 7.4 6.5 - 6.8 6.0 - 6.3
No. 8 (2.36 mm)
Sieve
(All mixes except
SMA)
1.00 0.00 -
8.0
0.00 -
6.3
0.00 -
5.4
0.00 -
4.8
0.00 -
4.5
0.00 -
4.1
0.00 -
3.8
0.00 - 3.6
0.98 8.1 - 9.06.4 - 7.0 5.5 - 6.0 4.9 - 5.3 4.6 - 4.9 4.2 - 4.5 3.9 - 4.2 3.7 - 3.9
0.95 9.1 -
10.0
7.1 - 7.7 6.1 - 6.6 5.4 - 5.8 5.0 - 5.4 4.6 - 4.9 4.3 - 4.6 4.0 - 4.3
0.90 10.1 -
11.9
7.8 - 8.5 6.7 - 7.2 5.9 - 6.4 5.5 - 5.8 5.0 - 5.3 4.7 - 5.0 4.4 - 4.6
0.85 12.0 -
13.0
8.6 - 8.8 7.3 - 7.5 6.5 - 6.8 5.9 - 6.3 5.4 - 5.7 5.1 - 5.3 4.7 - 4.9
0.75 13.1 -
14.0
8.9 - 9.1 7.6 - 7.8 6.9 - 7.2 6.4 - 6.6 5.8 - 6.1 5.4 - 5.7 5.0 - 5.3
No. 8 (2.36 mm)
Sieve
(19 mm SMA)
1.00 0.00 -
6.0
0.00 -
4.7
0.00 -
4.1
0.00 -
3.6
0.00 -
3.4
0.00 -
3.1
0.00 -
2.9
0.00 - 2.4
0.98 6.1 - 6.84.8 - 5.2 4.2 - 4.5 3.7 - 4.0 3.5 - 3.7 3.2 - 3.4 3.0 - 3.2 2.8 - 2.9
0.95 6.9 - 7.55.3 - 5.8 4.6 - 5.0 4.1 - 4.4 3.8 - 4.0 3.5 - 3.7 3.3 - 3.5 3.0 - 3.2
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Mixture
Characteristics
Pay
Factor
Mean of the Deviations from the Job Mix Formula
1 Test 2 Tests 3 Tests 4 Tests 5 Tests 6 Tests 7 Tests 8 Tests
0.90 7.6 - 8.95.9 - 6.4 5.1 - 5.4 4.5 - 4.8 4.1 - 4.4 3.8 - 4.0 3.6 - 3.8 3.3 - 3.5
0.85 9.0 - 9.86.5 - 6.6 5.5 - 5.6 4.9 - 5.1 4.5 - 4.7 4.1 - 4.3 3.9 - 4.0 3.6 - 3.7
0.75 9.9 -
10.5
6.7 - 6.8 5.7 - 5.9 5.2 - 5.4 4.8 - 5.0 4.4 - 4.6 4.1 - 4.3 3.8 - 4..0
E. Segregated Mixture
Prevent mixture placement that yields a segregated mat by following production, storage,
loading, placing, and handling procedures. Also, make needed plant modifications and
provide necessary auxiliary equipment. (See Subsection 02400.1.01, “Definitions.”)
If the mixture is segregated in the finished mat, the Engineer will take actions based on the
degree of segregation. The actions are described below.
1. Unquestionably Unacceptable Segregation
When the Engineer determines that the segregation in the finished mat is unquestionably
unacceptable, follow these measures:
a. Suspend Work and require the Contractor to take positive corrective action. The
Department will evaluate the segregated areas to determine the extent of the
corrective work to the in-place mat as follows:
• Perform extraction and gradation analysis by taking 6 in (150 mm) cores from
typical, visually unacceptable segregated areas.
• Determine the corrective work according to Subsection 02400.3.06.E.3.
b. Require the Contractor to submit a written plan of measures and actions to prevent
further segregation. Work will not continue until the plan is submitted to and
approved by the Engineer.
c. When work resumes, place a test section not to exceed 500 tons of the affected
mixture for the Engineer to evaluate. If a few loads show that corrective actions were
not adequate, follow the measures above beginning with step 1.a. above. If the
problem is solved, work may continue.
2. Unacceptable Segregation Suspected
When the Engineer observes segregation in the finished mat and suspects that it may be
unacceptable, follow these measures:
a. Allow work to continue at contractor’s risk.
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HOT MIX ASPHALTIC CONCRETE CONSTRUCTION 02400-39
b. Require contractor to immediately and continually adjust operation until the
visually apparent segregated areas are eliminated from the finished mat. The Engineer
will immediately investigate to determine the severity of the apparent segregation as
follows:
• Take 6 in (150 mm) cores from typical areas of suspect segregation.
• Test the cores for compliance with the mixture control tolerances in Section 828.
When these tolerances are exceeded, suspend work for corrective action as outlined in
Subsection 02400.3.06.E.3.
3. Corrective Work
a. Remove and replace (at the contractor’s expense) any segregated area where the
gradation on the control sieves is found to vary 10 percent or more from the approved job
mix formula, the asphalt cement varies 1.0% ro more from the approved job mix formula,
or if in-place air voids exceed 13.5% based on GDT 39. The control sieves for each mix
type are shown in Subsection 02400.5.01.B, “Determine Lot Acceptance.”
b. Subsurface mixes. For subsurface mixes, limit removal and replacement to the full
lane width and no less than 10 ft. (3 m) long and as approved by the Engineer.
c. Surface Mixes. For surface mixes, ensure that removal and replacement is not less than
the full width of the affected lane and no less than the length of the affected areas as
determined by the engineer.
Surface tolerance requirements apply to the corrected areas for both subsurface and
surface mixes.
3.7 CONTRACTOR WARRANTY AND MAINTENANCE
A. Contractor’s Record
Maintain a dated, written record of the most recent plant calibration. Keep this record
available for the Engineer’s inspection at all times. Maintain records in the form of:
• Graphs
• Tables
• Charts
• Mechanically prepared data
PART 4 – MEASUREMENT
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Thickness and spread rate tolerances for the various mixtures are specified in Subsection
02400.4.A.2.b, Table 11, “Thickness and Spread Rate Tolerance at Any Given Location.”
These tolerances are applied as outlined below:
A. Hot Mix Asphaltic Concrete Paid for by Weight
1. Plans Designate Thickness
If the average thickness exceeds the tolerances specified in the Subsection 02400.4.A.1.b,
Table 11, “Thickness and Spread Rate Tolerance at Any Given Location,” the Engineer
shall take cores to determine the area of excess thickness. Excess quantity will not be paid
for.
If the average thickness is deficient by more than the tolerances specified in the
Thickness and Spread Rate Tolerance at Any Given Location table below, the Engineer
shall take additional cores to determine the area of deficient thickness. Correct areas with
thickness deficiencies as follows:
a. Overlay the deficient area with the same mixture type being corrected or with an
approved surface mixture. The overlay shall extend for a minimum of 300 ft (90 m)
for the full width of the course.
b. Ensure that the corrected surface course complies with Subsection 02400.3.06.C.1,
“Visual and Straightedge Inspection.” The mixture required to correct a deficient
area is paid for at the contract unit price of the course being corrected.
The mixture is subject to the “Mixture Acceptance Schedule” – Table 9 or 10. The
quantity of the additional mixture shall not exceed the required calculated quantity used to
increase the average thickness of the overlaid section to the maximum tolerance allowed
under the following table.
Table 11—Thickness and Spread Rate Tolerance at Any Given Location
Course Thickness Specified
Asphaltic concrete base course ± 0.5 in (±13 mm)
Intermediate and/or wearing course ± 0.25 in (± 6 mm)
Overall of any combination of 1 and 2 ± 0.5 in (±13 mm)
When the plans specify a thickness, the Engineer may take as many cores as necessary to
determine the average thickness of the intermediate or surface course. The Engineer shall
Note : Thickness tolerances are provided to allow normal variations within a given lot. Do not
continuously operate at a thickness not specified.
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HOT MIX ASPHALTIC CONCRETE CONSTRUCTION 02400-41
take a minimum of one core per 1,000 ft per two lanes of paving. Thickness will be
determined by average measurements of each core according to GDT 42.
If the average exceeds the tolerances specified in the Subsection 02400.4.A.2.b, Table 11,
“Thickness and Spread Rate Tolerance at Any Given Location,” additional cores will be
taken to determine the area of excess thickness and excess tonnage will not be paid for.
B. Asphaltic Concrete
Hot mix asphaltic concrete, complete in place and accepted, is measured in tons. The actual
weight is determined by weighing each loaded vehicle on the required motor truck scale as
the material is hauled to the roadway, or by using recorded weights if a digital recording
device is used.
The weight measured includes all materials. No deductions are made for the weight of the
individual ingredients. The actual weight is the pay weight except when the aggregates used
have a combined bulk specific gravity greater than 2.75. In this case the pay weight is
determined according to the following formula:
Where:
T1 Pay weight, tonnage (Mg)
T= Actual weight
% AC= Percent asphalt cement by weight of total mixture
% Aggregate = Percent aggregate by weight of total mixture
Combined Bulk Sp. Gr.= Calculated combined bulk specific gravity of various mineral aggregates
used in the mixture
% Y= Percent hydrated lime by weight of mineral aggregate
C. Bituminous Material
Bituminous material is not measured for separate payment.
D. Hydrated Lime
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When hydrated lime is used as an anti-stripping additive, it is not measured for separate
payment.
E. Field Laboratory
The field laboratory required in this Specification is not measured for separate payment.
F. Asphaltic Concrete Leveling
Ashpaltic concrete leveling, when required, is not measured for separate payment. If leveling
is necessary, the tonnage required to accomplish the leveling work will be paid for under
“asphaltic concrete.” This payment, regardless of the type of mix, is full compensation for
furnishing materials, bituminous materials, and hydrated lime (when required) for patching
and repair of minor defects, surface preparation, cleaning, hauling, mixing, spreading, and
rolling.
Mixture for leveling courses is subject to the acceptance schedule as stated in Subsection
02400.3.06.A and Subsection 02400.3.06.B.
G. Asphaltic Concrete Patching
Hot mix asphaltic concrete patching, regardless of the type mix, is paid for at the Contract
Unit Price per ton, complete in place and accepted. Payment is full compensation for:
• Furnishing materials such as bituminous material and hydrated lime (when required)
• Preparing surface to be patched
• Cutting areas to be patched, trimmed, and cleaned
• Hauling, mixing, placing, and compacting the materials
PART 5 - PAYMENT
When materials or construction are not within the tolerances in this Specification, the Contract
Price will be adjusted according to Subsection 106.03, “Samples, Tests, Cited Specifications”
and Subsection 02400.3.06, “Quality Acceptance.”
Hot mix asphaltic concrete of the various types are paid for at the Contract Unit Price per ton.
Payment is full compensation for furnishing and placing materials including asphalt cement,
hydrated lime when required, approved additives, and for cleaning and repairing, preparing
surfaces, hauling, mixing, spreading, rolling, and performing other operations to complete the
Contract Item.
Payment will be made under:
Item 02400.1 12.5mm Superpave Bituminous Surface Course - per ton
Item 02400.2 19 mm Superpave Bituminous Base Course - per ton
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5.1 ADJUSTMENT
A. Materials Produced and Placed During the Adjustment Period
An adjustment period is allowed at the start of mixing operations for each type of mix placed
on the contract except for Asphaltic Concrete OGFC or PEM. The adjustment period is
provided to adjust or correct the mix and to establish the construction procedures and
sequence of operations.
The adjustment period consists of the tons of the affected mix produced and placed on the
first day of operation. If this quantity is less than 500 tons, the engineer may combine the tons
produced and placed on the first day of operation with the tons produced and placed on the
next production day of the affected mix for the adjustment period.
The material produced and placed during the mixture adjustment period is one lot. If the mix
is adjusted during this period, a new lot may be necessary, but a new adjustment period will
not be permitted.
This material shall be paid for at 100 percent of the Contract Unit Price provided it meets the
minimum requirements for a 1.00 pay factor for asphalt cement content and a 0.90 pay factor
for gradation in the “Mixture Acceptance Schedule” – Table 9 or 10.
If the material placed during the adjustment period fails to meet the above requirements, it
will be paid for using the applicable acceptance schedule. When the same type Superpave
mixture is placed at different mix design levels and a different blend of materials is specified
in the job mix formula, a new adjustment period shall be granted. However, when a
Superpave mixture with the same blend of materials specified in the job mix formula is
placed at different mix design levels, an additional adjustment period will be allowed for
compaction only. This material will be paid for at a 1.00 pay factor provided it:
• Meets the minimum requirements for a 1.00 pay factor in the Mixture Acceptance
Schedule — Table 9 or 10 for both asphalt content and gradation.
• Meets the minimum requirements for a 0.90 pay factor in Table 12 of Subsection
02400.5.01.C, “Calculate Mean Pavement Air Voids.”
Mixture which does not meet these requirements shall be paid for using the applicable
acceptance schedule.
B. Determine Lot Acceptance
Pay factor adjustments are based on control sieves and asphalt cement content. The control
sieves used in the mixture acceptance schedule for the various types of mix are indicated
below:
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Control Sieves Used in the Mixture Acceptance Schedule
Asphaltic concrete 12.5 mm Superpave 3/8 in., No. 8 (9.5 mm, 2.36 mm) sieves and asphalt cement
Asphaltic concrete 19 mm Superpave 3/8in., No. 8 (9.5 mm, 2.36 mm) sieves and asphalt cement
The Engineer will perform the following tasks:
1. Using the “Mixture Acceptance Schedule” – Table 9 or 10, determine the mean of the
deviations from the job mix formula per test results per lot.
2. Determine this mean by averaging the actual numeric value of the individual
deviations from the job mix formula; disregard whether the deviations are positive or
negative amounts.
3. Use the Asphalt Cement Content and Aggregate Gradation of Asphalt Concrete
“Mixture Acceptance Schedule” – Table 9 to determine acceptance of surface mixes and
the “Mixture Acceptance Schedule” – Table 10 to determine acceptance of subsurface
mixes.
C. Calculate Pavement Mean Air Voids
The Engineer will determine the percent of maximum air voids for each lot by dividing the
pavement mean air voids by the maximum pavement mean air voids acceptable.
The Engineer will determine the payment for each lot by multiplying the Contract Unit Price
by the adjusted pay factor shown in the following Air Voids Acceptance schedule:
Table 12 – Air Voids Acceptance Schedule
Pay Factor Percent of Maximum Air Voids (Lot Average
– 5 Tests)
Percent of Maximum Air Voids (Lot
Average-10 Tests) (for
Reevaluations)
1.00 ≤ 100 ≤ 100
0.97 100.1 — 105 100.1 — 104
0.95 105.1 — 112 104.1— 109
0.90 112.1 — 124 109.1 — 118
0.80 124.1 — 149 118.1 — 136
0.70 149.1 —172 136.1 — 153
0.50 172.1 — 191 153.1 — 166
When the range tolerance is exceeded, the Engineer will apply a pay factor of 0.95 as
described in Subsection 02400.3.06.B.2.
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D. Determine Lot Payment
Determine the lot payment as follows:
1. When one of the pay factors for a specific acceptance lot is less than 1.0, determine the
payment for the lot by multiplying the Contract Unit Price by the adjusted pay factor.
2. When two or more pay factors for a specific acceptance lot are less than 1.0, determine
the adjusted payment by multiplying the Contract Unit Price by the lowest pay factor.
If the mean of the deviations from the job mix formula of the tests for a sieve or asphalt
cement content exceeds the tolerances established in the “Mixture Acceptance Schedule” –
Table 9 or 10 and if the engineer determines that the material need not be removed and
replaced, the lot may be accepted at an adjusted unit price as determined by the Engineer. If
the pavement mean air voids exceed the tolerances established in the “Air Voids Acceptance
Schedule” – Table 12, remove and replace the materials at the contractor’s expense.
If the engineer determines that the material is not acceptable to leave in place, remove and
replace the materials at the contractor’s expense.
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02402 – HOT MIX RECYCLED ASPHALTIC CONCRETE 02402-1
SECTION 2402 – HOT MIX RECYCLED ASPHALTIC CONCRETE
PART 1 – GENERAL DESCRIPTION
This work includes producing and placing hot mix recycled asphaltic concrete that incorporates
reclaimed asphalt pavement (RAP), reclaimed asphalt shingles (RAS), virgin aggregate, hydrated
lime, and neat asphalt cement.
1.1 DEFINITIONS
GDOT General Provisions 101 through 150.
1.2 RELATED REFERENCES
A. GDOT Standard Specifications
• Section 400 – Hot Mix Asphaltic Concrete Construction
• Section 800 – Coarse Aggreagate
• Section 828 – Hot Mix Asphaltic Concrete Mixtures
B. Project Specifications
• Section 02400 - Hot Mix Asphaltic Concrete Construction
C. Referenced Documents
• Guidelines for RAP Stockpile Approval
1.3 SUBMITTALS
A. Certified Weight Tickets
Notify the Engineer before removing RAP from a stockpile. Submit to the Engineer the
certified weight tickets of materials removed from the stockpile.
B. Affidavit
Submit to the laboratory an affidavit stating the sources of stockpiled materials to be used on
the project. Include the following information in the letter:
• Project number
• Location from which the material was removed
• Approximate removal dates
• Mix types removed and the estimated quantity of each type in the stockpiles
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02402 – HOT MIX RECYCLED ASPHALTIC CONCRETE 02402-2
• Other available information about the stockpiled material such as percentage of local
sand in the RAP Obtain specific approval from the laboratory to use RAP or RAS
stockpiles.
Adhere to Guidelines for RAP Stockpile Approval.
PART 2 - MATERIALS
A. RAP Material Composition
Use RAP materials from any of the following:
Existing roadway
Contractor’s RAP stockpile that has been approved by GDOT
Do not use RAP materials that contain alluvial gravel or local sand in any mixture.
1. RAP Percentage
The maximum ratio of RAP material to the recycled mixture is 40 percent for continuous
mix type plants and 25 percent for batch type plants.
2. Process RAP Material
Process RAP material to be used in the recycled mixture so that 100 percent will pass the
2 in (50 mm) sieve. Additional crushing and sizing may be required if the RAP aggregate
exceeds the maximum sieve size for the mix type as shown in Section 828. Obtain
representative materials from the RAP stockpile for the mix design.
B. RAS Material
RAS materials are produced as a by-product of manufacturing roofing shingles and/or
discarded shingle scrap from the reroofing of buildings.
1. Limit the amount of RAS material used in the recycled mixture to no greater than 5
percent of the total mixture weight.
2. Shred the RAS material before incorporating it into the mix to ensure that 100 percent
of the shredded pieces are less than 1/2 in (12.5 mm) in any dimension.
3. Remove all foreign materials such as paper, roofing nails, wood, or metal flashing.
4. Provide test results for Bulk Sample Analysis, known as Polarized Light Microscopy,
if post-consumer shingles are used to certify the RAS material is free of asbestos. Test
stockpiles at the rate of one test per 1000 tons (megagrams) prior to processing.
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02402 – HOT MIX RECYCLED ASPHALTIC CONCRETE 02402-3
Other than as specifically stated in this Subsection, ensure that RAS material is used
according to the same requirements as described for RAP material.
C. Local Sand and Group I Material in RAP
Use of local sand in recycled mixes is restricted as stipulated in Section 828 for the project.
However, RAP which contains local sand may be used in surface and intermediate layers of
non-interstate projects so long as the RAP percentage used does not contribute more than 5%
local sand to the total aggregate portion of the mix. The amount of local sand in the RAP
material shall be considered when determining the percentage of local sand in the total mix.
Where Pay Items specify that Group II only aggregate is to be used, RAP which consists
primarily of Group II aggregate, but contains some Group I aggregate, shall be limited such
that the Group I aggregate makes up no more than 5% of the total aggregate portion of the
mix. When a Blend I mix is specified, any Group I materials in the RAP will be considered
when determining the Group I portion allowed in the total mix as specified in Subsection
828.2.A.2.
D. Asphalt Cement
Asphalt cement for 12.5mm surface – bituminous concrete shall be polymer-modified PG 76-
22 in accordance with GDOT specification section 820.2.01.A.2.
Asphalt cement for 19mm asphalt base shall be PG 76-22 in accordance with GDOT
specification section 820.2.01.A.2.
When the asphalt cement is blended with asphalt cement recovered from the RAP material
and after tests on residue from thin film oven tests, the asphalt cement shall have a viscosity
of 6,000 to 16,000 poises (600 to 1600 Pa) or as approved by the Engineer. Recover asphalt
cement from the recycled mixture to verify that the specified viscosity is being met.
If the Engineer determines during construction that the selected asphalt cement grade is not
performing satisfactorily, the Engineer may change the asphalt cement grade in the mixture,
with no change in the contract unit price.
E. Recycled Mixture
The recycled mixture shall be a homogenous mixture of RAP or RAS material, virgin
aggregate, hydrated lime, and neat asphalt cement.
Materials and mix shall be in accordance with GDOT “Standard Specification Section 828 –
Hot Mix Asphaltic Concrete Mixtures.” The gradation requirements are as referenced in
paragraph 828.2.03 “Superpave Asphaltic Concrete Mixtures.”
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Augusta Regional Airport C&PE 0733-11
Southeast Development Area Access Project September 2013
02402 – HOT MIX RECYCLED ASPHALTIC CONCRETE 02402-4
2.1 DELIVERY, STORAGE, AND HANDLING
Separate the stockpiles by project sources and by Group I and Group II aggregate types. Erect a
sign on each stockpile to identify the source(s).
If RAP material from different project sources becomes intermixed in a stockpile, only use those
materials when approved by the laboratory.
The Engineer may reject by visual inspection stockpiles that are not clean and free of foreign
materials.
PART 3 – CONSTRUCTION REQUIREMENTS
3.1 PERSONNEL
General Provisions 101 through 150.
3.2 EQUIPMENT
A. Hot Mix Plant
Use a hot mix plant for the recycling process with necessary modifications approved by the
Engineer to process recycled material. Design, equip, and operate the plant so that the
proportioning, heating, and mixing yields a uniform final mixture within the job mix formula
tolerances.
B. Cold Feed Bin
Proportion the RAP or RAS material using a separate cold feed bin. Ensure that the material
meets the size requirements in Subsection 02402.2, “Materials.” The ratio of the RAP or
RAS to virgin aggregate shall be controlled gravimetrically.
C. Electronic Belt Weighing Devices
Use electronic belt weighing devices to monitor the flow of RAP or RAS and the flow of
virgin aggregate. For batch- type plants, the RAP or RAS portion of the mix may be weighed
in a weigh hopper before incorporating it into the pugmill.
D. Feeders and Conveyors
Equip plants with an interlocking system of feeders and conveyors that synchronize the RAP
or RAS material flow with the virgin aggregate flow. Ensure that the electronic controls track
the flow rates indicated by the belt weighing devices and develop the signal to automatically
maintain the desired ratio at varying production rates. Design the RAP or RAS feeder bins,
conveyor system, and auxiliary bins (if used) to prevent RAP material from segregating and
sticking.
Attachment number 1 \nPage 53 of 55
Item # 12
Augusta Regional Airport C&PE 0733-11
Southeast Development Area Access Project September 2013
02402 – HOT MIX RECYCLED ASPHALTIC CONCRETE 02402-5
3.3 PREPARATION
General Provisions 101 through 150.
3.4 FABRICATION
General Provisions 101 through 150.
3.5 CONSTRUCTION
Follow the requirements in Section 02400 for hot mix recycled asphaltic concrete production and
placement, materials, equipment, and acceptance plans except as noted or modified in this
specification.
3.6 QUALITY ACCEPTANCE
The Engineer may require additional quality control tests to determine the RAP stockpile
consistency and the RAP aggregate quality. In this case, conduct at least three extraction /
gradation tests from each individual source. Ensure that aggregate meets the quality standards in
Section 800.
Follow all quality acceptance requirements of specification section 02400.3.6.
3.7 CONTRACTOR WARRANTY AND MAINTENANCE
General Provisions 101 through 150.
PART 4 – MEASUREMENT
Recycled asphaltic concrete mixture, complete in place and accepted, is measured in tons. The
weight is determined by recorded weights if an approved recording device is used. Or, the weight
is determined by weighing each loaded vehicle on an approved motor truck scale as the material
is hauled to the roadway.
4.1 LIMITS
General Provisions 101 through 150.
PART 5 – PAYMENT
The work performed and the materials furnished as described in this Specification will be paid
for at the Contract Unit Price per ton. Payment is full compensation for providing materials,
hauling and necessary crushing, processing, placing, rolling and finishing the recycled mixture,
and providing labor, tools, equipment, and incidentals necessary to complete the work, including
hauling and stockpiling RAP or RAS material.
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Augusta Regional Airport C&PE 0733-11
Southeast Development Area Access Project September 2013
02402 – HOT MIX RECYCLED ASPHALTIC CONCRETE 02402-6
When materials or construction are not within the tolerances in this Specification, the contract
price will be adjusted according to Subsection 106.03, “Samples, Tests, Cited Specifications”
and Subsection 02400.3.06, “Quality Acceptance.”
Payment will be made under:
Item 02402.1 RAP 12.5mm Superpave Bituminous Surface Course - per ton
Item 02402.2 RAP 19 mm Superpave Bituminous Surface Course - per ton
Note: This material may be accepted by the Engineer as an alternative to 02400 Hot Mix Asphalt
Concrete.
5.1 ADJUSTMENTS
General Provisions 101 through 150.
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Commission Meeting Agenda
2/4/2014 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 14 - 06: A
request by Voncellies Allen for an on premises consumption
Liquor, Beer and Wine license to be used in connection with
Level 9 Sports Bar & Grill located at 3054 Damascus Rd. There
will be Dance. District 2. Super District 9. (Approved by Public
Services Committee January 27, 2014)
Background:This is a new ownership application. Formerly in the name of
Edward Hawthorne.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4.566.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Attachment number 1 \nPage 1 of 2
Item # 13
Attachment number 1 \nPage 2 of 2
Item # 13
Commission Meeting Agenda
2/4/2014 2:00 PM
Hiring Professional Recruiting Firm for Administrator Position
Department:Clerk of Commission
Caption:Motion to approve hiring professional recruiting firm to bring
forth candidates for the position of Administrator as recommended
by the Administrator's Job Description Study Sub-Committee.
(Approved by Administrative Services Committee January 27,
2014)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 14
Commission Meeting Agenda
2/4/2014 2:00 PM
Job Description for the Position of Administrator
Department:Clerk of Commission
Caption:Motion to approve amended job description for the position of
Administrator as recommended by the Administrator's Job
Description Study Sub-Committee. (Approved by
Administrative Services Committee January 27, 2014)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 15
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Item # 15
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Item # 15
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Item # 15
Commission Meeting Agenda
2/4/2014 2:00 PM
Planning and Development Department Reorganization and Fee Schedule
Department:Planning and Development
Caption:Motion to approve the recommended Reorganization Plan,
Related Budget Amendments and Fee Schedule Changes for the
Planning and Development Department. (Approved by the
Administrative Services Committee January 27, 2014 )
Background:The Planning and Development Department was created in
November 2011 by merging the staffs of the License and
Inspection Department and the Augusta-Richmond County
Planning Commission. Last year the Carl Vincent Institute at the
University of Georgia was engaged to complete an analysis of the
department. A report summarizing the analysis was published last
month.
Analysis:The Planning and Development Department Director has
developed a set of recommendations based on the UGA report and
in consultation with the administrator, deputy administrator,
Human Resources Director and Finance Director. The
recommended actions include reorganizing the Planning Division,
reclassifying positions and adjusting salary levels across all three
divisions, adjusting staffing levels to achieve the department’s
strategic plan and develop an incentive program for staff to
achieve certification and education levels commensurate with their
job descriptions. The recommendations are explained in more
detail in the attached memo and supporting documentation. This
will be a phased implementation.
Financial Impact:See attached Memorandum from Department Director
Alternatives:None Recommended
Recommendation:Accept as information
Funds are Available
in the Following Cover Memo
Item # 16
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
* Current Item Current Fees Amount Current Revenue New Fees New Fees Projected Revenue
Rezoning Petition (A and R-1 zones)$600.00 21 $12,600.00 $750.00 $15,750.00
all other zones - Less than 10 acres $600.00 $750.00
all other zones - More than 10 acres $1,000.00 3 $3,000.00 $1,250.00 $3,750.00
Special Exception $500.00 22 $11,000.00 $600.00 $13,200.00
Site Plan Review (for properties under 1 acre)$300.00 30 $9,000.00 $375.00 $11,250.00
(for properties over 1 acre & up to 5 acres)$600.00 30 $18,000.00 $750.00 $22,500.00
(for properties over 5 acre & up to 10 acres)$1,000.00 10 $10,000.00 $1,250.00 $12,500.00
(for properties over 10 acres)$1,000.00 10 $10,000.00 $1,250.00 $12,500.00
Telecommunication Towers $1,000.00 1 $1,000.00 $1,250.00 $1,250.00
Plan revisions (each revision including subdivisions)$100.00 $150.00
Administrative Approval $50.00 79 $3,950.00 $75.00 $5,925.00
$0.00 $20.00 $0.00
review / approval - 2 to 4 Lots $20.00 21 $420.00 $50.00 $1,050.00
review / approval - 5 to 10 Lots $50.00 $0.00 $25.00 $0.00
Subdivision - /development Plan $20.00 $0.00 0
Final Plat (where Dev. Plan is approved)$75.00 $300.00 $0.00
Subdivision Variance $200.00 3 $600.00 300 $900.00
Mobile Home Park Review $100.00 $0.00 $100.+25/lot
Individual & Commercial Mobile Home Permits $20.00 57 $1,140.00 25 $1,425.00
with GIS map $25.00 $0.00 $0.00
Tree Variance $100.00 7 $700.00 $250.00 $1,750.00
HPC (COA) Certificate of Appropriateness - Staff Approval $20.00 117 $2,340.00 $25.00 $2,925.00
Commission approval - demolition or major renovations $100.00 10 $1,000.00 $250.00 $2,500.00
Minor renovations $50.00 30 $1,500.00 $100.00 $3,000.00
HPC remodeling & additions for accessory structure New Fee $150.00 $0.00
Board of Zoning Appeals Variance $150.00 107 $16,050.00 $300.00 $32,100.00
Zoning Confirmation Letter $25.00 100 $2,500.00 $25.00 $2,500.00
Special Use Permit (PCH)New Fee $250.00
Home Business License $100.00 381 $38,100.00 $100.00 $38,100.00
Construction Trailer permit w/approved site plan $20.00 20 $400.00 $25.00 $500.00
Construction Trailer permit w/approved site plan / if plan need to be approved $50.00 2 $100.00 $75.00 $150.00
Parking Variance 200 7 $1,400.00 $300.00 $2,100.00
$144,950.00 $187,625.00
15,750.00
15.750.00
3750 15750.00 150
13,200.00 15.750.00 75
11,250.00 3750.00
22,500.00 13200.00 20 per lot
12,500.00 11250.00 50 per lot
12,500.00 22500.00 25 per lot
1,250.00 12500.00
12500.00
5,925.00 1250.00 100 +25 per lot
420 25
5925.00
250
25
900 250
100
1,425.00 900.00 300
1,750.00 1425.00
2,925.00 25
2,500.00 1750.00 75
3,000.00 2925.00 300
2500.00
32,100.00 3000.00 250
2,500.00
32100.00 250
95,250.00 2500.00 1250
500 600
150 95250.00 700
2,100.00 500.00 25
$150.00
244,145.00 2100
250
243725.00 300
150
225
REVISED 04.18.2013
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Current Item Current Fees Amount
Current
Revenue
Proposed ew
Fees
ew Fees Projected
Revenue
Rezoning Petition (A and R-1 zones)$600.00 21 $12,600.00 $800.00 $16,800.00
all other zones - Less than 10 acres $600.00 $1,000.00
all other zones - More than 10 acres $1,000.00 3 $3,000.00 $1,250.00 $3,750.00
Special Exception
Special Exception (churches, PCH,Fam Daycare, institutional uses)$500.00 14 $11,000.00 $750.00 $10,500.00
All other Special Exceptions $500.00 8 $800.00 $6,400.00
Site Plan Review (for properties under 1 acre)$300.00 30 $9,000.00 $350.00 $10,500.00
(for properties over 1 acre & up to 5 acres)$600.00 30 $18,000.00 $800.00 $24,000.00
(for properties over 5 acre & up to 10 acres)$1,000.00 10 $10,000.00 $1,200.00 $12,000.00
(for properties over 10 acres)$1,000.00 10 $10,000.00 $1,500.00 $15,000.00
Telecommunication Towers $1,000.00 1 $1,000.00 $1,500.00 $1,500.00
Plan revisions (each revision including subdivisions)$100.00 $150.00
Administrative Approval $50.00 79 $3,950.00 $100.00 $7,900.00
Subdivision lot review/approval - 1(Mortgage Plat)$0.00 $20.00 $0.00
review / approval - 2 to 4 Lots $20.00 21 $420.00 $50.00 $1,050.00
review / approval - 5 to 10 Lots $50.00 $0.00 $25.00 $0.00
Subdivision - /development Plan $20.00 134 $2,680.00 $25.00 $3,350.00
Final Plat (where Dev. Plan is approved)$75.00 215 $16,125.00 $100.00 $21,500.00
Subdivision Variance $200.00 3 $600.00 $500.00 $1,500.00
Mobile Home Park Review $100.00 $0.00 $100.+25/lot
Individual & Commercial Mobile Home Permits $20.00 57 $1,140.00 $75.00 $4,275.00
with GIS map $25.00 $0.00 $0.00
Tree Variance $100.00 7 $700.00 $300.00 $2,100.00
HPC (COA) Certificate of Appropriateness - Staff Approval $20.00 117 $2,340.00 $25.00 $2,925.00
Commission approval - demolition or major renovations $100.00 10 $1,000.00 $200.00 $2,000.00
Minor renovations $50.00 30 $1,500.00 $100.00 $3,000.00
HPC remodeling & additions for accessory structure New Fee $150.00 $0.00
Board of Zoning Appeals Variance $150.00 70 $10,500.00 $300.00 $21,000.00
BZA Multiple Variances 37 $700.00 $25,900.00
Zoning Confirmation Letter $25.00 100 $2,500.00 $50.00 $5,000.00
Special Use Permit (PCH)New Fee $200.00
Home Business License $100.00 381 $38,100.00 $100.00 $38,100.00
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DRAFT FOR DISCUSSION ONLY
Construction Trailer permit w/approved site plan $20.00 20 $400.00 $50.00 $1,000.00
Construction Trailer permit if plan need to be approved $50.00 2 $100.00 $100.00 $200.00
Parking Variance 200 7 $1,400.00 $300.00 $2,100.00
Zoning Resolution New Fee $700.00
Readvertisement New Fee $150.00
$158,205.00 $243,350.00
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Commission Meeting Agenda
2/4/2014 2:00 PM
Commission/Administrator/ Goals and Objectives
Department:
Caption:Update from the Interim Administrator on the progress that has
been made on the 2013 commission/administrator goals.
(Referred from the Administrative Services Committee
January 27, 2014)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 17
Attachment number 1 \nPage 1 of 2
Item # 17
Attachment number 1 \nPage 2 of 2
Item # 17
Commission Meeting Agenda
2/4/2014 2:00 PM
Conference Call with Attorney Colette Holt
Department:
Caption:Discuss summary of conference call with Attorney Colette Holt.
(Referred from the Administrative Services Committee
January 27, 2014 )
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 18
Attachment number 1 \nPage 1 of 4
Item # 18
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Item # 18
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Item # 18
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Item # 18
Commission Meeting Agenda
2/4/2014 2:00 PM
Department Audits
Department:
Caption:Discuss/approve departmental audits. (Requested by
Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 19
Commission Meeting Agenda
2/4/2014 2:00 PM
Deputy Administrator.Interim IT
Department:
Caption:Update from the Mayor/Mayor Pro Tem & Interim Administrator
regarding the interim appointment of the Deputy Administrator
and IT Director. (Requested by Commissioner Marion
Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 20
Commission Meeting Agenda
2/4/2014 2:00 PM
General Counsel Authorities
Department:
Caption:Discuss the authorities of the General Counsel versus the Augusta
Commission. (Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 21
Commission Meeting Agenda
2/4/2014 2:00 PM
Public Transit Citizens Advisory Board
Department:
Caption:Update from the Interim Administrator regarding the Augusta
Public Transit Citizens Advisory Board. (Requested by
Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 22
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Item # 22
Commission Meeting Agenda
2/4/2014 2:00 PM
Motion to Approval Renewal of Contract with Twenty First Century Communications for Emergency
Communication Services
Department:Emergency Management
Caption:Motion to approve Renewal of Contract with Twenty First
Century Communications for Emergency Communication
Services.
Background:Twenty First Century Communications was selected as the best
and most responsive bidder on an RFP for Emergency
Communications Services in 2007. At that time, Augusta,
Georgia paid $31,000 to install the software necessary for the
emergency communications services, plus $13,000 annual usage
fee requirement. This current contract is simply a renewal of the
contract for February 2014 through January 2017 at the same price
in 2007 (i.e. $13,000 annual usage fee requirement).
Analysis:
Financial Impact:
Alternatives:Deny and engage in emergency RFP for provision of emergency
communication services.
Recommendation:Approve
Funds are Available
in the Following
Accounts:
101039210/5232119
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 23
Clerk of Commission
Cover Memo
Item # 23
West MSA v 08.06.13 WEST CONFIDENTIAL Page 1
MASTER SERVICING AGREEMENT
This Master Servicing Agreement (“Agreement”) is
entered into this 1st day of February, 2014, (the “Effective
Date”) between Augusta, Georgia ("Client") and West
Notifications, Inc. d/b/a Twenty First Century
Communications (“Provider”). The parties hereby agree as
follows:
1. Services and SOWs. The services are the automated and/or
live agent call services, business process services, collection
services, conferencing services or other related services agreed
to in the applicable statement of work(s) (each an “SOW”) and
provided by Provider (the "Services"). SOWs may be executed
by Client and Provider or by Client and a Provider Affiliate (as
defined in Rule 405 of the Securities Act of 1933) and must
incorporate this Agreement by reference and in conjunction with
this Agreement shall form a separate agreement between Client
and Provider or between Client and the Provider Affiliate that
executes the applicable SOW. Client shall look only to the
Provider Affiliate that executes the SOW with respect to any
right or obligation with respect to such SOW.
2. Term and Termination.
2.1. Term. This Agreement will continue from the
Effective Date until the expiration or termination of the latest-
ending SOW. Each SOW will specify its duration (each an
“SOW Term”). The termination of any SOW shall not otherwise
effect this Agreement or any other SOW. Client may terminate
this Agreement and the latest-ending SOW at the convenience of
Client by providing Provider ninety (90) days of its intent to
terminate and will pay in accordance with subsection 2.2 herein.
2.2. Termination of an SOW For Cause. Any SOW may
be terminated as follows: (a) by either party upon the failure by
the other party to perform any material obligation related to such
SOW that is not cured within thirty (30) days after receipt of
written notice and demand for cure from the affected party; (b)
by either party upon the violation by the other party of any
applicable state or federal law, statute, rule or regulation in
relation to its performance of the SOW; provided that such right
to terminate shall only be available for 30 days from the time
that the non violating party is aware or should have been aware
of such breach; or (c) by Provider, upon fourteen (14) days
written notice if undisputed payments are in arrears. In addition,
Provider may take any or all of the following actions any time
undisputed payments are more than fourteen (14) days in arrears:
(i) suspend the Services; or (ii) withhold data, materials or
reports. Pricing is based on fees for the entire SOW Term. On
early termination of an SOW (except due to Provider default),
Client will pay for Services delivered and outstanding invoices,
plus any minimum committment fee (as defined in the latest-
ending SOW) that have not already been paid for the year of
cancellation.
3. Charges.
3.1. Charges. Client agrees to pay for the Services in
accordance with the listed usage rates set forth in the applicable
SOW in addition to all applicable taxes, fees and surcharges set
forth on Client’s invoice. Provider may increase the rates on
each twelve (12) month anniversary of the applicable SOW by
the CPI-U for all items, not seasonally adjusted, for Midwestern
Size Class B/C cities (CPI) for the same period. Any sum due
Provider hereunder will be due and payable via electronic funds
(ACH, EFT or wire) thirty (30) days from the date of invoice.
Invoices will be transmitted electronically. Client will pay
interest on all past due sums at a rate which is the lesser of one
and a half percent (1.5%) per month, or the highest rate allowed
by law. In the event part of an invoice is in dispute, Client
agrees to pay the undisputed portion of the invoice and make a
note on the invoice regarding the disputed portion within thirty
(30) days from the date of invoice, otherwise Client will be
deemed to agree to such charges and Provider will not be subject
to making adjustments to charges or invoices.
3.2. Georgia Prompt Payment Act. The terms of this
Agreement supersede any and all provisions of the Georgia
Prompt Pay Act.
4. Maintenance of Service. Provider agrees to provide and
maintain the Services in a workmanlike manner customary for
service providers in the industry. Provider does not warrant or
guarantee in any way the results from the Services. Client
agrees to provide and maintain systems and materials reasonably
required by Provider to perform the Services, including as
applicable, but not limited to: hiring profiles; scripts; program
content and materials; conferencing content; Client or third party
databases; forecasts; current process performance statistics;
Client or third party software, hardware, systems, routing and
network addresses and configurations; and key contacts for
problem escalation (collectively the “Client Systems and
Materials”). Provider shall not be liable hereunder relating to
the Client Systems and Materials including the failure by Client
to timely provide the Client Systems and Materials.
5. Representations And Warranties.
5.1. Each party represents and warrants to the other that: (a)
its execution and performance of this Agreement and the
applicable SOW will not violate any provision of law, rule,
regulation to which such party is subject; and (b) such party will
comply with all laws, rules and regulations pursuant to which
such party conducts its business.
5.2. Each party represents and warrants to the other that: (a)
it has all requisite corporate power and authority to execute,
deliver and perform its obligations under this Agreement and the
applicable SOW; (b) the execution, delivery and performance of
this Agreement and the applicable SOW have been duly
authorized by such party; and (c) the signatory to this Agreement
and the applicable SOW possesses all necessary authority to
enter into the Agreement and applicable SOW.
5.3. Client represents and warrants that: (a) the Client
Systems and Materials, all representations to be made by
Provider as a part of Client's programs, and the content, timing,
recipients and nature of all programs (including outbound
communications and promotions and advertising to induce calls
to Client's programs) will be in compliance with all laws, rules,
regulations; and (b) Client is solely responsible for the content
Attachment number 1 \nPage 1 of 5
Item # 23
West MSA v 08.06.13 WEST CONFIDENTIAL Page 2
and rights to use the Client Systems and Materials and
Provider’s use of the Client Systems and Materials shall not
violate the rights of any third party or any law, rule or
regulation. Client specifically acknowledges and agrees that
Provider has not and is not expected to provide Client with any
analysis, interpretation or advice regarding the compliance of
any aspect of Client's Materials or programs with any third party
rights or laws, rules, or regulations. Upon request, Client shall
provide reasonable proof of compliance with the provisions set
forth in this section and Provider shall have no obligation to
provide Services where Provider reasonably believes that Client
has not so complied.
6. License. Subject to Client’s compliance with the terms and
conditions of this Agreement, Provider hereby grants Client a
non-exclusive license during the applicable SOW Term to use
the Services set forth in the applicable SOW. Except as
specifically set forth herein, Provider or its suppliers retain all
right, title, and interest, including all intellectual property rights,
relating to or embodied in the Services, including without
limitation all technology, telephone numbers, web addresses,
software, or systems relating to the Services. Client agrees not to
reverse engineer, decompile, disassemble, translate, or attempt to
learn the source code of any software related to the Services.
Other than using the Services for Client’s internal business
purposes, Client may not resell the Services or otherwise
generate income from the Services.
7. Confidentiality and Proprietary Information.
7.1. Each party may disclose (the “Discloser”) confidential
and proprietary information (“Confidential Information”) to the
other party (the “Recipient”). In each such case, the Recipient
shall hold such Confidential Information in confidence and shall
not disclose such Confidential Information except to a party’s
Affiliates, employees or agents who have a need to know such
Confidential Information in order to perform such party’s
obligations under this Agreement. Client’s Confidential
Information shall include of all information relating to the trade
secrets or business affairs of Client including consumer data,
merchandising plans, marketing plans and product design and
information. Provider’s Confidential Information shall include
the computers, systems and software operating the Service and
all documentation, development tools, phone numbers, know-
how and data related thereto, and any derivative works thereof as
well as physical property, analytical procedures, techniques,
skills, ideas, models, research, development, trade secrets or
business affairs of Provider, its Affiliates or their employees,
suppliers or agents. Neither party shall have any rights in the
other party’s Confidential Information and shall return or
destroy all such Confidential Information upon the termination
of the applicable SOW or the request of the Discloser.
Notwithstanding the foregoing, the parties acknowledge that
Recipient shall not be required to return to Discloser or destroy
those copies of Confidential Information residing on Recipient’s
backup, disaster recovery, or business continuity systems and the
obligations hereunder with respect to such Confidential
Information shall survive until such Confidential Information is
destroyed.
7.2. Notwithstanding any other term hereof, the term
“Confidential Information” shall not include information that:
(a) was already in the lawful possession of the Recipient prior to
receipt thereof, directly or indirectly, from the Discloser; (b)
lawfully becomes available to Recipient on a non-confidential
basis from a source other than Discloser that is not under an
obligation to keep such information confidential; (c) is generally
available to the public other than as a result of a breach of this
Agreement by Recipient or its representative(s); or (d) is
subsequently and independently developed by employees,
consultants or agents of the Recipient without reference to the
Confidential Information disclosed hereunder. In addition, a
party shall not be considered to have breached its obligations by
disclosing Confidential Information of the other party as
required to satisfy any request of a competent governmental
body provided that, promptly upon receiving any such request
and to the extent that it may legally do so, such party advises the
other party of the request prior to making such disclosure in
order that the other party may interpose an objection to such
disclosure, take action to assure confidential handling of the
Confidential Information, or take such other action as it deems
appropriate to protect the Confidential Information.
8. Indemnification.
8.1. General Indemnity. Client shall indemnify, defend
and hold Provider, its Affiliates and their officers, directors,
employees and agents harmless from and against any and all
third party claims of loss, damages, liability, costs, and expenses
(including reasonable attorneys’ fees and expenses) arising out
of or resulting from: (a) a breach by Client of any term of this
Agreement or an SOW; (b) the Client Systems and Materials; or
(c) a claim relating to any defect in any product or service
offered by Client, its Affiliates or any of their agents or
customers. Provider shall indemnify, defend and hold Client, its
Affiliates and their officers, directors, employees and agents
harmless from and against any and all third party claims of loss,
damages, liability, costs, and expenses (including reasonable
attorneys’ fees and expenses) arising out of or resulting from a
breach by Provider of any term of this Agreement or an SOW.
8.2. Provider Intellectual Property Indemnity. Provider
will have the obligation and right at the entire expense of
Provider to defend any claim, suit or proceeding brought against
Client its Affiliates or their officers, directors, employees or
agents so far as it is based on a third party claim that the
Services supplied by Provider infringe a United States copyright
or a United States patent issued as of the effective date of the
applicable SOW, provided that Provider will have no indemnity
obligation or other liability hereunder arising from: (1) Client’s
negligence, breach of the Agreement or an SOW or alteration of
the Services as provided by Provider; (2) the Client Systems and
Materials or Services that are based upon the Client Systems and
Materials, or information, design, specifications, directions,
instruction, software, data, or material not furnished by Provider;
(3) combination of the Services with the Client Systems and
Materials or any materials, products or services not provided by
Provider; or any (4) third party products or services. If such a
claim is or is likely to be made, Provider will, at its own expense
and sole discretion, exercise one or the following remedies: (1)
obtain for Client the right to continue to use, the Services
consistent with this Agreement; (2) modify the Services so they
are non-infringing and in compliance with this Agreement; (3)
terminate the applicable Services without liability for such
Attachment number 1 \nPage 2 of 5
Item # 23
West MSA v 08.06.13 WEST CONFIDENTIAL Page 3
termination other than the ongoing indemnity obligation
hereunder. The foregoing states the entire obligation of Provider
and its suppliers, and the exclusive remedy of Client, with
respect to infringement of proprietary rights.
8.3. Indemnification Procedure. The party claiming
indemnification shall: (a) notify the indemnifying party of any
claim in respect of which the indemnity may apply; (b)
relinquish control of the defense of the claim to the
indemnifying party; and (c) provide the indemnifying party with
all assistance reasonably requested in defense of the claim. The
indemnifying party shall be entitled to settle any claim without
the written consent of the indemnified party so long as such
settlement only involves the payment of money by the
indemnifying party and in no way affects any rights of the
indemnified party. The indemnities set forth herein shall not
apply to the negligence of the indemnified party.
9. Miscellaneous.
9.1. Entire Agreement and Integration. This Agreement,
in conjunction with the applicable SOW constitutes the entire
agreement between the parties to such SOW with respect to the
subject matter of this Agreement and the applicable SOW and
supersede all prior agreements, discussions, proposals,
representations or warranties, whether written or oral. The
Agreement and SOWs may be executed by fax, and/or in any
number of counterparts, all of which shall together be considered
an original and may be evidenced by a fax or scanned electronic
(e.g. .pdf, .tif) copy.
9.2. Notices. Any notice to be provided shall be in writing
and shall be deemed given: (a) if by hand delivery, upon receipt
thereof, (b) if mailed, three (3) days after deposit in the United
States mail, postage prepaid, certified mail return receipt
requested, or (c) if by next day delivery service, upon such
delivery, or (d) if by facsimile transmission, upon receipt of such
transmission, to the addresses or facsimile numbers set forth
below the signature block or to such other addresses or facsimile
numbers as either party may designate from time to time by
written notice to the other party hereto.
9.3. Assignment. This Agreement and SOWs may not be
assigned or transferred by a party thereto without the prior
written consent of the other party thereto, which consent shall
not be unreasonably withheld. Notwithstanding the foregoing,
Provider may freely assign this Agreement and SOWs to an
Affiliate or to an acquirer of all or part of Provider’s business or
assets, whether by merger or acquisition.
9.4. Waiver. No course of dealing or failure of a party to
enforce strictly any term or provision or to exercise any right,
obligation, or option provided, will waive such term, provision,
right, obligation or option.
9.5. Independent Contractors. The Agreement and SOWs
are not a joint venture or partnership, and each party is entering
the relationship as a principal and not as an agent of the other.
The parties hereto agree that Provider is an independent
contractor in performing the Services.
9.6. Choice of Law. The law of the State of Georgia shall
govern this Agreement and any SOW between Provider and
Client with regard to its interpretation and performance, and any
other claims related to this Agreement and any SOW. All
claims, disputes and other matters in question between Provider
and Client arising out of or relating to the Agreement and any
SOW, or the breach thereof, shall be decided by a court of
competent jurisdiction in Richmond County, Georgia. Provider,
by executing this Agreement, specifically consents to
jurisdiction and venue in Richmond County and waives any right
to contest the jurisdiction and venue in Richmond County,
9.7. Change Management. Either party may request
changes or enhancements to the Services. In such event, the
following procedure shall be followed by the parties (the
“Change Policy”). The requesting party shall provide a written
description of the change and the parties shall meet in good faith
to discuss the change and any additional costs or other required
terms and any such change shall only become effective upon
mutual agreement on a change order or amendment. For the
avoidance of doubt, if the Agreement or an SOW otherwise
allows either party to unilaterally alter the Services or any
policies, rules or procedures applicable to this Agreement or the
SOW, either party may implement the Change Policy prior to
any such changes becoming effective or binding if such
unilateral change will cause time or cost impact to such party.
9.8. Identification, Advertising & Publicity. Client agrees
that it will not identify Provider as the provider of the Services
to the media or any governmental, regulatory, or other official
without prior notice to Provider and Provider’s prior consent,
unless required by legal process, law, rule or regulation, in
which case Client shall still notify Provider of such requirement.
Except for materials already made public, neither party will
distribute any news releases, articles, brochures, speeches, or
advertisements concerning this Agreement or SOWs, nor use the
other party’s name or trademarks (or any variation thereof),
without the other party’s prior written consent. Notwithstanding
the foregoing, Provider may use Client’s name and trademarks
in a list of customers, or in connection with written sales or
promotional materials.
9.9. Recording. Client agrees that all calls may be recorded
or monitored by Provider at Provider’s option. Such recording or
monitoring shall not violate any state or federal law.
9.10. Increased Cost of Services. Notwithstanding the
terms of this Agreement or any SOW, if at any time Provider’s
variable labor costs in providing the Services from a particular
location increase by 5% or more (i) as a result of any law,
regulation, order, arbitral or judicial award or negotiated
agreement; or (ii) at the discretion of Provider provided (a) such
increase is incurred within any thirty (30) day period and (b)
Provider has given prior written notice to Client no less than
thirty (30) days earlier that such increase is likely to occur,
Client shall, within thirty (30) days of receipt of written notice of
such cost increase from Provider under section (i) or (ii) above,
either (x) execute an amendment to the applicable SOW to
revise pricing to reflect such increased costs, (y) execute an
amendment to the applicable SOW permitting Provider to
provide the Services under the applicable SOW from one or
more alternate locations, or (z) terminate the applicable SOW
upon thirty (30) days written notice to Provider. In the event of
a termination in accordance with the foregoing sentence, any
transition assistance and ramp down provisions under the
applicable SOW shall be reduced to a period no longer than sixty
Attachment number 1 \nPage 3 of 5
Item # 23
West MSA v 08.06.13 WEST CONFIDENTIAL Page 4
(60) days.
9.11. Non-solicit. Without the prior written consent of the
other party, during the applicable SOW Term and continuing
through the first anniversary of the termination of the applicable
SOW Term, neither party shall, and shall ensure that its
Affiliates do not, directly or indirectly, solicit or attempt to
solicit for employment any employees or agents of the other
party who are directly involved in carrying out the obligations of
such party related to the Services. If any employee or agent of a
party, as a result of active recruitment solicitation by the other
party, becomes employed by such other party within the time
periods defined above, such other party agrees to pay the party at
the time of such employment an amount equal to seventy-five
percent (75%) of the employee’s or agent’s estimated income
during the first year of employment. This paragraph does not
pertain to unsolicited individuals that voluntarily approach a
party for employment or respond to general advertising.
9.12. Taxes. Provider shall add to each invoice and Client
shall pay any sales, use, excise, value-added, gross receipts,
services, labor related, consumption and other similar taxes or
surcharges , however designated, that are levied by any taxing
authority in connection with the provision or use of Services
under this Agreement or any SOW. If at any time during the
Term of this Agreement or any SOW, Provider believes that it is
required by law to collect any new or additional taxes for which
Client would be responsible for paying, Provider shall notify
Client of such taxes, collect such taxes directly from Client and
remit such taxes to the appropriate governmental authority. If
any taxing authority determines at any time that Provider has
incorrectly determined any tax liability regarding taxes for
which Client is responsible pursuant to this Agreement or any
SOW, Provider shall have the right to invoice Client for such
taxes determined by such taxing authority to be due and owing.
9.13. Severability. If any provision of this Agreement or the
applicable SOW is held invalid or unenforceable at law, such
provision shall be modified, rewritten or interpreted to include as
much of its nature and scope as will render it enforceable and the
remainder of this Agreement and the applicable SOW will
continue in effect and be valid and enforceable to the fullest
extent.
9.14. No Third party Beneficiaries. This Agreement and
SOWs are for the sole benefit of the parties to such SOW and are
not intended to, nor shall it be construed to, create any right or
confer any benefit on or against any third party.
9.15. Interpretation. “Including” means “including, without
limitation”, and “days” refers to calendar days. This Agreement
and each SOW is the joint work product of the parties thereto,
and no inference may be drawn or rules of construction applied
against either party to interpret ambiguities. If any terms of this
Agreement and an SOW conflict, the terms of the SOW will
govern for that SOW only. No preprinted or form terms,
including on any purchase order, will apply.
9.16. Force Majeure. Neither party shall be liable for delays
and/or defaults in its performance (other than Client's obligation
to pay fees for Services performed) due to causes beyond its
reasonable control, including, but without limiting the generality
of the foregoing: acts of god or of the public enemy; fire or
explosion; flood; stability or availability of the Internet; the
elements; telecommunication system failure; war; technology
attacks, epidemic; acts of terrorism; riots; embargoes;
quarantine; viruses; strikes; lockouts; disputes with workmen or
other labor disturbances; total or partial failure of transportation,
utilities, delivery facilities, or supplies; acts or requests of any
governmental authority; or any other cause beyond its
reasonable control, whether or not similar to the foregoing.
9.17. Amendments. Each amendment, change, waiver, or
discharge shall only be valid if made in writing by authorized
representatives of all applicable parties. Provider acknowledges
that this contract and any changes to it by amendment,
modification, change order or other similar document may have
required or may require the legislative authorization of the Board
of Commissioners and approval of the Mayor. Under Georgia
law, Provider is deemed to possess knowledge concerning
Augusta, Georgia's ability to assume contractual obligations and
the consequences of Provider's provision of goods or services to
Augusta, Georgia under an unauthorized contract, amendment,
modification, change order or other similar document, including
the possibility that the Provider may be precluded from
recovering payment for such unauthorized goods or services.
Accordingly, Provider agrees that if it provides goods or services
to Augusta, Georgia under a contract that has not received
proper legislative authorization or if the Provider provides goods
or services to Augusta, Georgia in excess of the any
contractually authorized goods or services, as required by
Augusta, Georgia's Charter and Code, Augusta, Georgia may
withhold payment for any unauthorized goods or services
provided by Provider. Provider assumes all risk of non-payment
for the provision of any unauthorized goods or services to
Augusta, Georgia, and it waives all claims to payment or to other
remedies for the provision of any unauthorized goods or services
to Augusta, Georgia, however characterized, including, without
limitation, all remedies at law or equity.
9.18. Survival. All provisions of this Agreement or any
SOWs which by their nature should survive termination shall
survive termination including Sections 2, 3, 5, 6, 7, 8 and 9 of
this Agreement.
9.19. Prohibition Against Contingent Fees. Provider warrants
that no person or selling agency has been employed or retained
to solicit or secure this Agreement upon an agreement or
understanding for a commission, percentage, brokerage, or
contingent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by
Provider for the purpose of securing business and that Provider
has not received any non-Client fee related to this Agreement
without the prior written consent of Client. For breach or
violation of this warranty, Client shall have the right to annul
this Agreement without liability or at its discretion to deduct
from the Agreement Price of consideration the full amount of
such commission, percentage, brokerage or contingent fee.
9.20. Right to Inspect Premises. Client may, at reasonable
times, inspect the part of the plant, place of business, or work
site of Provider or any subcontractor of Provider or subunit
thereof which is pertinent to the performance of any contract
awarded or to be awarded by Client.
10. Limited Warranty and Limitation of Liability.
10.1. EXCEPT AS EXPRESSLY PROVIDED HEREIN,
PROVIDER MAKES NO EXPRESS OR IMPLIED
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Item # 23
West MSA v 08.06.13 WEST CONFIDENTIAL Page 5
WARRANTIES, AND PROVIDER EXPRESSLY DISCLAIMS
ANY IMPLIED WARRANTIES OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE, OR NON-
INFRINGEMENT. PROVIDER EXPRESSLY DENIES ANY
REPRESENTATION OR WARRANTY ABOUT THE
ACCURACY OR CONDITION OF DATA OR THAT THE
SERVICES OR RELATED SYSTEMS WILL OPERATE
UNINTERRUPTED OR ERROR-FREE.
10.2. NO CAUSE OR ACTION WHICH ACCRUED MORE
THAN TWO (2) YEARS PRIOR TO THE FILING OF A SUIT
ALLEGING SUCH CAUSE OF ACTION MAY BE
ASSERTED UNDER THIS AGREEMENT BY EITHER
PARTY.
10.3. EXCEPT FOR THE PARTIES’ INDEMNIFICATION
AND PAYMENT OBLIGATIONS, NEITHER PARTY WILL
BE LIABLE TO THE OTHER FOR ANY INDIRECT,
EXEMPLARY, SPECIAL, PUNITIVE, CONSEQUENTIAL,
OR INCIDENTAL DAMAGES OR LOSS OF GOODWILL,
DATA OR PROFITS, OR COST OF COVER. THE TOTAL
LIABILITY OF PROVIDER FOR ANY REASON, SHALL BE
LIMITED TO THE AMOUNT ACTUALLY PAID TO
PROVIDER BY CLIENT UNDER THE SOW APPLICABLE
TO THE EVENT GIVING RISE TO SUCH ACTION DURING
THE TWELVE (12) MONTH PERIOD PRECEDING THE
EVENT GIVING RISE TO SUCH LIABILITY. THE LIMITS
ON LIABILITY IN THIS SECTION SHALL APPLY IN ALL
CASES INCLUDING IF THE APPLICABLE CLAIM ARISES
OUT OF BREACH OF EXPRESS OR IMPLIED
WARRANTY, CONTRACT, TORT (INCLUDING
NEGLIGENCE), OR STRICT PRODUCT LIABILITY, AND
EVEN IF THE PARTY HAS BEEN ADVISED THAT SUCH
DAMAGES ARE POSSIBLE OR FORESEEABLE.
IN WITNESS WHEREOF, The parties hereby execute and authorize this Agreement as of the date first set forth above.
AUGUSTA, GEORGIA WEST NOTIFICATIONS, INC. D/B/A TWENTY FIRST
CENTURY COMMUNICATIONS
Authorized Signature Authorized Signature
Deke Copenhaver
Name Typed or Printed Name Typed or Printed
Mayor
Title Dated signed: Title Date signed:
Address for Notices:
530 Greene Street
Augusta, Georgia
Attn: General Counsel
Fax: 706.842.5556
Address for Notices:
11808 Miracle Hills Drive
Omaha, NE 68154
Attn: General Counsel
Fax: 402.963.1211
Attest:
________________________________________________
Nancy Morawski
Deputy Clerk of Commission
Seal:
Attachment number 1 \nPage 5 of 5
Item # 23
TFCC SOW Version 12.31.12 Confidential Page 1
TFCC COMMUNICATIONS SERVICES
STATEMENT OF WORK No. 1
This is a TFCC Communications Services Statement of Work (this “SOW”) dated February 1, 2014
(the “SOW Effective Date”) to that certain Master Servicing Agreement dated February 1, 2014 (the
“Agreement”) between West Notifications, Inc. d/b/a Twenty First Century Communications and
Augusta, Georgia (“Client”) and the Agreement is incorporated by reference herein. Upon execution by
West Notifications, Inc. d/b/a Twenty First Century Communications (“Provider”) and Client, this SOW
forms a separate agreement between Provider and Client from any other SOWs. The terms of this SOW
shall govern and control in case of conflict with the Agreement. Subject to the alterations and amendments
contained in this SOW, Provider and Client ratify and confirm the Agreement as applicable to this SOW in
all other respects. Provider and Client hereby further agree as follows:
1. Definitions. Capitalized terms used in this SOW not otherwise defined as set forth in Schedule 2 hereto
or as otherwise set forth herein shall have the definitions specified in the Agreement.
2. Service Overview. Provider will operate, monitor and maintain the Platform in accordance with this
Statement of Work and will accept calls presented to the Platform as defined by the Functional
Requirements. Provider will also operate, monitor and maintain a multi-channel (i.e. phone, email,
SMS, fax, etc.) communications solution that allows Client to deliver Content and Messages to
Recipients in accordance with the Functional Requirements. Changes to the Functional Requirements
or other changes to this SOW will be made from time to time by the parties through the creation of
change orders mutually agreed to by the parties in the form of Exhibit A attached hereto (a “Change
Order”). Change Orders will govern in case of conflict with this SOW.
3. Service Components
3.1. Applications. The Applications developed and programs deployed by Provider for the Client are
defined by the Functional Requirements. If requested by Client, and in accordance with the
Change Control Management process, Provider will develop new Applications or programs or
enhance existing Applications or programs as the needs of the Client’s business change.
3.2. Hours of Operation. Provider will maintain Services Sunday through Saturday, 24 Hours a day 7
days a week, or as designated by the Client’s Functional Requirements for individual Applications.
3.3. Interface to Client System(s). Subject to applicable programming fees, Provider will: (a)
cooperate with Client and/or Client third party providers in developing specifications for the
Interfaces; (b) design and implement the software for the Client Interface(s); and (c) cooperate
with the Clients and/or Client providers in testing the Interface(s).
3.4. Client Call Center or Third Party Provider. Provider will interact with any Client designated
third party provider or Call Center as mutually agreed upon. Specific points of contact will be
defined and maintained between all parties throughout the SOW Term. Client must participate in
problem resolution between Provider and any designated third party or call center should conflict
arise regarding the resolution of Application impacting conditions. Provider shall not be
responsible for any actions or failure to act by such third party providers.
3.5. Monitoring, Administration & Reporting. Provider will provide near real time monitoring,
administration, and standard reports to the Client on a near real time, daily, weekly and monthly
basis detailing in the results of the Services as mutually agreed upon by the parties. If requested by
Client, Provider will develop new reports or enhance existing reports as the needs of the business
change in accordance with Change Management Process.
Attachment number 2 \nPage 1 of 12
Item # 23
TFCC SOW Version 12.31.12 Confidential Page 2
3.6. Telecommunications Providers. Unless otherwise agreed to by the parties in writing, the network
and telecommunication provider performing services in relation to this Statement of Work shall be
AT&T. As agreed upon by the parties, Provider may be Customer of Record on the originating
inbound toll free numbers supporting Applications.
3.7. Data Backup. Backup of data for 5.5 years is standard practice.
3.8. Business Continuity Plan and Procedures. At the Client’s request the Provider’s Business
Continuity Plan will be provided and will detail Provider’s procedures for transition to backup
hardware and facilities, ongoing disaster mode operations, and transition back to normal
operations.
3.9. Maintenance. Client agrees that should Platform maintenance be necessary Provider may
request a two-hour maintenance window each month that will be scheduled out of peak
processing hours and at the mutual agreement of the parties. Provider will use commercially
reasonable efforts to provide Client with a 2-day advance notice prior to such maintenance. Client
must respond to Provider within 1-business day from date of receipt of such request with
acceptance of maintenance window or it will be deemed accepted. Maintenance periods or
activity will not be included in Performance Metrics. Notwithstanding the foregoing, Provider
may perform emergency maintenance to the Platform in the event the Platform is at risk of
material non-performance as long as notice to Client is provided to Client no later than 1 business
day after the emergency maintenance has occurred. If Provider utilizes a third party to support
any element of the Services, Provider will work with such third party to address maintenance
requirements in accordance with the foregoing procedures; provided, however, that Provider may
not always be able to dictate the schedule or notice with respect to such third party maintenance
activities that may impact the Services.
The parties agree that Client shall use commercially reasonable efforts to provide Provider with a
2-day advance notice of Client’s intention to perform maintenance on any Client managed system
which supports the Services. Provider will respond to Client within 1 business day from date of
receipt of notification to acknowledge the upcoming Client maintenance or to notify the Client if
Client’s maintenance activity may negatively affect call processing or it will be deemed accepted.
4. Responsibilities of Parties.
4.1. Provider will:
4.1.1. Provide personnel to manage all aspects of the Statement of Work pertaining to Provider.
4.1.2. Implement Applications and programs in accordance with the Functional Requirements as
modified by any applicable Change Orders.
4.1.3. Provide applicable circuit information including such items as DNIS and routing
assignments, number tracking and inventories, number turn up, and routing plan
development to enable completion of provisioning by Client, if applicable.
4.1.4. Provide and maintain the software Interface between the Platform and all Interface
providers under the direction of Client as defined by Functional Requirements. This may
include redundant network connectivity between Provider and Client Interface destination
as determined by Parties and documented in the Functional Requirements.
4.1.5. Deliver Acceptance forms to Client for Acceptance of the call flow, script, reports, and
Application testing before an Application or Change Order Goes Live.
4.2. Client will:
4.2.1. Provide appropriate personnel and contact information to work in concert with Provider
including the maintenance of a list of Client representatives: (a) authorized to deliver
Attachment number 2 \nPage 2 of 12
Item # 23
TFCC SOW Version 12.31.12 Confidential Page 3
Acceptance or execute Change Orders; (b) who should be contacted during business hours
and after hours in the event of an emergency.
4.2.2. Participate in regularly scheduled status calls in support of Implementation schedule, Client
Application deliverables and all life cycle support activities.
4.2.3. Manage any necessary changes to Interfaces to support the Functional Requirements.
4.2.4. If Client is COR, Client will manage all pre and post deployment coordination for ordering
and provisioning of carrier circuits including advanced features and any subsequent
changes to the foregoing that may occur from time to time.
4.2.5. Complete and/or coordinate any necessary switch configuration changes at Client call
centers or Client designated third party providers.
4.2.6. Be responsible for providing and maintaining the hardware and software necessary for
Provider to fulfill Functional Requirements relating to Interface connectivity from the
Client or a Client designated third party provider.
4.2.7. Submit all necessary business requirements in order to formalize the Functional
Requirements, including all business rules, call flows, scripts, reporting requirements and
Go-Live Dates.
4.2.8. Complete testing to confirm that Application call flow, script, and reports are in compliance
with Functional Requirements and sign Acceptance forms and Change Orders as set forth
herein. Any Acceptance form or Change Order not executed or rejected by Client within 5
business days of request by Provider shall be deemed Accepted by Client.
4.2.9. Provide all Content required for the Message to be sent by Provider for Client.
Notwithstanding any other provision of this SOW or the Agreement, Provider and Client acknowledge
and agree that (i) Provider uses its Platform to provide the Services to the Client and Client receives the
Services resulting from such use, (ii) Provider puts the Platform into service and controls the Platform
and (iii) any rights of review and approval granted to Client hereunder relate to program content and the
performance of Applications in accordance with the Functional Requirements, but not the Platform.
5. Term. This Agreement shall commence on February 1, 2014. The initial term of this Agreement shall be through
December 31, 2014 (“Initial Term”). This Agreement shall (i) terminate absolutely and without further obligation
on the part of Augusta each and every December 31st, as required by O.C.G.A. § 36-60-13, as amended, unless
terminated earlier in accordance with the termination provisions in this Article of this Agreement; (ii)
automatically renew on each January 1st, unless terminated in accordance with the termination provisions of this
Article of this Agreement; and (iii) terminate absolutely, with no further renewals, on December 31, 2016, unless
extended by written amendment. The Contract Time may be extended only by written renewal approved by the
Augusta, Georgia Board of Commissioners and executed by the Augusta, Georgia Mayor and the Contractor in
accordance with the terms of this Contract. For the avoidance of doubt, the prices in any renewal may be
different from those of the initial or subsequent term. The parties will agree to such changes.
6. Termination. The SOW may only be terminated in writing by either Party as described in Section 2 of
the Master Services Agreement.
7. Effect of Termination. In the event of any termination hereunder Client shall compensate Provider for
all Services provided and costs incurred in accordance with this SOW as well as all MC fees that may
be due. Except for a Provider Termination For Cause, Provider shall, upon Client’s reasonable request
during a period not to exceed sixty (60) days (the “Termination Assistance Period”) after the
Termination of this SOW, provide the Termination Assistance Services. The quality and level of
performance during the Termination Assistance Period shall not be degraded. During the Termination
Assistance Period, Provider shall (1) answer reasonable questions from Client regarding the terminated
Services on an “as needed” basis and (2) deliver to Client any remaining Client owned reports and
Attachment number 2 \nPage 3 of 12
Item # 23
TFCC SOW Version 12.31.12 Confidential Page 4
documentation relating to the terminated Services still in Provider’s possession. During the
Termination Assistance Period, Client shall pay the fees set forth herein for Services within the scope of
this SOW and Provider’s then current standard rates for services requested outside the scope of this
SOW.
8. Minimum Commitment. From and after the SOW Effective Date, Client shall meet the following
minimum commitment: $13,000 for the Initial Term and an amount to be negotiated between the parties
for any renewal term; provided, however, that if this SOW renews for an additional 12 months expiring
December 31, 2015, the price shall be $15,000 for such renewal term (the “MC”) during the SOW
Term. Upon any termination of this SOW for any reason other than a Termination For Cause by Client,
Client shall pay any unpaid MC fees due for the year of such termination. The parties agree and
acknowledge that Provider has made pricing concessions based on the provisions agreed to in this SOW
and that any shortfall payments due under this SOW are a fair approximation of the damages that would
be caused to Provider and does not constitute a penalty.
9. Responsibility For Content, Transmitting Messages, and Accounts. Client represents and warrants
that:
9.1 It is solely responsible for the Content and it has the legal right to use all Content and send all
Messages to the Recipients (including obtaining any required consents from the Recipients) and the
content, timing and purpose of all Messages, and Client’s campaigns and programs are in compliance
with all applicable laws, rules and regulations;
9.2 Client is the transmitter of all Content and Messages and Provider is merely acting at Client’s
direction as a technology conduit for the transmission of the Content and the Messages;
9.3 Provider’s use of the Content shall not violate the rights of any third party or any law, rule or
regulation;
9.4 Client has obtained prior express consent to contact each wireless phone number delivered by Client
to Provider in connection with the provision of any Services delivering a prerecorded or text message
(“Notification Services”);
9.5 The intended contact recipient is the current subscriber to the wireless phone number;
9.6 Client has (a) incorporated an interactive opt-out mechanism as part of any program relating to any
Services or (b) the contacts that are the subject of such Services are not initiated to induce the purchase
of goods or services or to solicit a charitable contribution (“Solicitations”);
9.7 Client has obtained from the recipient of any Solicitation an express written agreement that meets
the requirements set forth in Section 310.4(b)(1)(v)(A) of the FTC’s Telemarketing Sales Rule; and
9.8 Client will not transmit or allow to be transmitted any Content or Messages that: (a) it does not have
a right to make available under any law or under contractual or fiduciary relationship; (b) are false,
inaccurate, misleading, unlawful, harmful, threatening, abusive, harassing, tortuous, defamatory, vulgar,
obscene, libelous, invasive of another’s privacy, hateful, or racially, ethnically, or otherwise
objectionable; harmful to minors in any way; (c) infringe any patent, trademark, trade secret, copyright,
or other proprietary rights or rights of publicity or privacy of any party; (d) utilize any unsolicited or
unauthorized advertising, promotional materials, “junk mail”, “spam”, or any other forms of
solicitation; or (e) interfere with or disrupts the Services or servers or network operator networks.
Upon request, Client shall provide reasonable proof of compliance with the provisions set forth in this
section and where Provider reasonably believes that Client may not have complied with such provisions
or with all laws, rules and regulations, Provider may, at its option (i) scrub all numbers against any
appropriate data base deemed necessary to remove all wireless phone numbers, (ii) insert an interactive
opt-out mechanism and pass the resulting data to client or (iii) not provide any Services.
Attachment number 2 \nPage 4 of 12
Item # 23
TFCC SOW Version 12.31.12 Confidential Page 5
Client shall indemnify, defend and hold Provider, its affiliates and their officers, directors, employees
and agents harmless from and against any and all claims of loss, damages, liability, costs, and expenses
(including reasonable attorneys’ fees and expenses) arising out of or resulting from: Provider following
Client’s instructions in sending the Messages or Client’s breach of any representation and warranty set
forth in Section 9.
10. Fees. In consideration of Provider providing the Services, Client shall pay to Provider fees in U.S.
Dollars, to a location in the United States of America designated by Provider, based on the pricing set
forth in Schedule 1 hereto for the Services. On each twelve (12) month anniversary of this SOW, the
parties agree that the pricing shall be increased by the CPI-U for all listed usage rates, not seasonally
adjusted, for Midwestern Size Class B/C cities (CPI) for the same period and such rate increases shall
appear on Client’s invoices in accordance with this SOW.
IN WITNESS WHEREOF, Provider and Client have each caused this SOW to be signed and delivered by
its duly authorized officer, all as of the date first set forth above.
AUGUSTA, GEORGIA WEST NOTIFICATIONS, INC.
d/b/a TWENTY FIRST CENTURY
COMMUNICATIONS
By: By:
Name: Deke Copenhaver Name:
Title: Mayor Title:
Attest:
_________________________________________
Nancy Morawski
Deputy Clerk of Commission
Seal:
Attachment number 2 \nPage 5 of 12
Item # 23
TFCC SOW Version 12.31.12 Confidential Page 6
SCHEDULE 1
Augusta, Georgia
Fees
Annual Pricing Plan – TFCC Alert
Annual recurring usage fee-Initial term (Note 1) $13,000
Annual recurring usage fee-Renewal terms (Note 1) $15,000
Listed Usage Rates
Inbound and outbound calls (Notes 2-4) $0.25/minute
Fax (Note 4) $0.24/page
Email (Note 5) No Charge
SMS Notification – one way (Note 5-6) $0.035/attempt
Other Charges
Custom programming charges (Note 7) $176/hour
Training costs (Note 8) $100/hour
Notes:
1. Usage charges will be deducted at the listed rates until the annual fee is exhausted. Any unused usage at year
end will expire and may not be carried over to subsequent periods. Usage in excess of the annual recurring
fee will be charges at the listed usage rates.
2. Voice notification calls include the initial call leg and are billed in one (1) second increments with a thirty
(30) second minimum for each domestic call connected by Provider’s IVR platform including operator
intercepts. Connect time does NOT include call set-up, the time associated with logging call information or
busy ring/no answers.
3. Voice notification calls include support for dual-tone-multi-frequency (DTMF), also known as touch-tone and
telephone keypad recognition and text-to-speech (TTS) services (synthesized speech for speaking retrieved
information to a called party).
4. Usage charges for voice and facsimile notifications are for calls placed to domestic fixed line or mobile
devices that operate under U.S. rate plans including Guam, Northern Mariana Islands, Puerto Rico, U.S.
Virgin Islands, and American Samoa, and excluding Canada. A mobile device can be in the U.S. or roaming
outside of the U.S. Fees for calls to fixed or mobile devices registered in countries outside of the U.S.,
including Canada, are available upon request.
5. Email and Short Message Service (SMS & FTEU SMS) notifications are billed per mobile terminated (MT)
message attempted regardless if the end recipient acknowledges receipt or actually reviews the sent content.
When two-way is enabled, notifications are billed on a per mobile terminated (MT0 message attempted
regardless if the end recipient acknowledges receipt or actually reviews the sent content, and the per mobile
originate (MO) is received by the platform.
6. SMS notification pricing includes the use of TFCC’s short code.
7. Custom programming is provided on a project bid basis.
8. Training associated with initial project implementation at a single site is included in the project
implementation cost. Additional training via webcast is provided at no cost. This fee is for additional
training beyond that training noted above, and for training associated with Live Call Center support services.
9. Out-of-pocket travel expenses related to the installation and maintenance of the Alert program are billed as
incurred and invoiced at actual cost based on coach class airfare, midrange hotel and midrange car rental.
Attachment number 2 \nPage 6 of 12
Item # 23
TFCC SOW Version 12.31.12 Confidential Page 7
Domestic SMS (Two-Way) Set-Up & Maintenance Fees Unit of Issue Price
Generic SMS – Short Code:
Administration: Should Client choose to have TFCC obtain a
generic short code on Client’s behalf the following rates will
apply.
Annual Rate $8,000
Vanity SMS – Short Code:
Administration: Should Client choose to have TFCC obtain a
vanity short code on Client’s behalf the following rates will
apply.
Annual Rate $16,000
SMS – Short Code Administration:
One time set up fee of Short Code when TFCC is
administering the short code.
One – time $3,825
SMS Initial Set up:
Application development and implementation of the program
on behalf of Client.
Initial Set up $13,000
SMS Maintenance:
Application and Short Code maintenance on behalf of Client.
Monthly $1,500
Ongoing Development:
Ongoing development will be bid based on time and cost
estimates based on the “custom programming” rates as stated
above.
Ongoing
Development
Bid Basis
Attachment number 2 \nPage 7 of 12
Item # 23
TFCC SOW Version 12.31.12 Confidential Page 8
SCHEDULE 2
Definitions
1. “Acceptance” means written notification from the Client that the Application or Change Order
meets the Functional Requirements and such Application or Change Order should Go-Live on
the Platform.
2. “Advanced Speech Recognition” or “ASR” means the ability for a caller to speak directed
dialogue within the IVR Application to navigate within the Application.
3. “Advanced Speech Recognition” software that allows computers to understand human
speech. ASR can be programmed to understand virtually any word in the American/English
dictionary, a series of letters and numbers, and any naturally spoken sentences that callers
might speak.
4. “Answer Supervision” means the response provided by the Platform when it accepts a call
offered to it by the carrier network.
5. “Application” means the unique software for a program associated with a defined set of
Functional Requirements.
6. “Business Continuity Plan” means the formal plan maintained by the Provider detailing the
facilities, procedures and personnel necessary to respond to an unplanned failure which
significantly impairs the Platform.
7. “Change Control Management” means the formal process by which modifications to the
Functional Requirements for an Application on the Platform or other supporting infrastructure
are formally executed to ensure mutual approval, communication and notification between all
parties. The Change Control Management process shall be as follows: upon receipt of written
requests for change, Provider will provide a written time and cost to Client subject to the fees as
defined by this SOW and shall only proceed with such change if a Change Order is approved
by the parties in writing.
8. “Change Order” means a document executed by the parties that modifies existing, approved
Functional Requirements or other supporting infrastructure for an Application on the Platform.
9. “Client of Record” or “COR” means the party responsible for inbound long distance charges,
toll free transport, and related advanced features required by this SOW, including responsibility
for the provisioning and troubleshooting of carrier services and features.
10. “Content” means personalized content made available by Client.
11. “Crew Callout” means a Web-based phone list calling tool that automates the crew callout and
job-fill function. It is used to call field service and other employees to automatically track and
fill available work opportunities. Using Crew Callout leads to faster service restoration by
rapidly making calls through the automated process, freeing dispatchers from manually making
dozens or even hundreds of phone calls.
12. “Database Cascade” means the Database Cascade is a secondary match process used within
HVCA in the event that a customer match cannot be found in the Direct Connect lookup in the
CIS, or in the shadow database. It leverages two third-party databases, TransUnion (formerly
Qsent) and Targus. In addition, a 'Patch Database' stores, on temporary basis, information on
those customers who have previously matched through Database Cascade.
13. “Direct Connect” means TFCC's real-time connection service to its clients' outage
management, customer information management, and workforce management systems over
Attachment number 2 \nPage 8 of 12
Item # 23
TFCC SOW Version 12.31.12 Confidential Page 9
dedicated private frame relay circuits or the Internet through web service. Using Direct
Connect results in providing utility customers with the most current information in HVCA and
other TFCC applications, and in updating utility systems with outage and customer information
real-time instead of in batches.
14. “DTMF” means Dual Tone Multi-Frequency; often also refered to as touch-tone.
15. “Field Connect” means TFCC's Field Connect provides a customized inbound calling
application that enables utility field crews and/or "foreign" crews to call an automated system
to update an event ETR, update an event cause code, confirm the device status or close the
event. Internal systems are then updated automatically. Management is able to view and query
call detail records as well as view summary data on the outageinfo.com website.
16. “Functional Requirements” means the set of written documents including applicable Change
Orders mutually approved by the Client and Provider associated with each Application that
defines the features, functionality, call flow, business rules, Script, reporting and Go-Live Date
for each Application. The Functional Requirements become the official, defining documents
upon which Application code is created, test plans are developed and validated and
performance metrics are measured.
17. “Go-Live Date” means the date on which a Client Application or Application Change Order is
moved to production on the Platform after Provider receives final, written Acceptance from
Client.
18. “Grammar” means a set of structured rules that identify utterances in response to a prompt
when collecting spoken input.
19. “HVCA” means Twenty First Century's High Volume Call Answering (HVCAR) system
designed specifically for utility companies to field the heavy incoming call traffic resulting
from power outages and other emergencies. HVCAR routes calls away from the utility across
its massive interactive voice response (IVR) platform, to minimize the impact on the call
center. The system collects and feeds pertinent information into utilities' outage management,
customer information, and workforce management systems. Not only that, it returns estimated
restoration times to customers and performs call-backs via phone call or SMS text message for
restoration verification.
20. “Implementation” means the initial set-up process by which a new Application is designed,
developed, tested and ultimately Goes Live on the Platform.
21. “Interface” means the process associated with connecting a device or system on the Provider
Platform to a device or system outside the Provider Platform for the purpose of exchanging data
in accordance with Functional Requirements. The devices or systems may be resident within a
Client premise or at a Client designated third party premise.
22. “IVR” means an Interactive Voice Response system.
23. “Maintenance” means the formal process by which modifications to the Platform are
communicated and managed between Provider and Client during the normal course of business
in order to sustain Services.
24. “MARS (Mutual Assistance Routing System)” The Mutual Assistance Routing System
(MARS) is a Web-based service that makes it possible for utilities to assist each other with
agent-answered calls during large outages or other crises. MARS is the next evolution of
TFCC's industry-standard HVCAR system, which is widely used by utilities for high volume
call answering in outage situations. While outsourcing outage calls to non-utility call centers
has occurred for years, TFCC now makes it possible to outsource these same calls to actual
Attachment number 2 \nPage 9 of 12
Item # 23
TFCC SOW Version 12.31.12 Confidential Page 10
utility CSRs with industry knowledge and experience. With MARS, utilities can maintain
superior customer service, even in major events that impact their call centers.
25. “Messages” means messages transmitted regardless of channel by Provider on behalf of Client.
26. “Mobile Outage Reporting (MOBI)” means A mobile Web application that is yet another
feature of our industry-standard High Volume Call Answering (HVCA) system. With mobile
outage reporting, utility customers can easily report their outage, obtain restoration information,
and more on their mobile phone's Web browser.
27. “Multi-channel interactive collections” means an automated, interactive means of contacting
delinquent accounts - whether that means high-risk, lower threshold, or final customers. Our
solution provides your customers with immediate payment options which can include: payment
gateway, select payment arrangements, payment location information, assistance program
information, and promise to pay.
28. “Natural Language” means a natural language understanding system takes a sentence
(typically a recognized utterance) as input and returns a Tag (a representation of the meaning of
the sentence). Natural language allows users to speak freely to an application and have their
sentences interpreted by the Natural Language engine without having to write a complex static
grammar that would cover the entire sentence.
29. “Performance Metrics” means the quantifiable set of metrics by which the Services delivered
by the Provider as set forth in Schedule 1, incorporated herein by reference. Performance
Metrics are reported and measured on a monthly basis.
30. “Platform” means the shared standard hardware, software, and facilities used by Provider to
provide multi-channel automated services for its clients including but not limited to interactive
voice response units, telecommunications access equipment, database servers, communication
servers (to remote sites), LAN/WAN infrastructure, and power infrastructure, but shall not
include anything provided by or through Client or its third party providers.
31. “Recipients” means Client’s customers, partners or other recipients of Content or Messages.
32. “Script” means the documentation detailing the voice slots, messages and associated verbiage
for the Application.
33. “Services” means the services set forth in this SOW.
34. “Shadow Database” means the batched database extract provided by TFCC clients to serve as
backup to the Direct Connect process, should there be any latency or downtime on TFCC's end
or the client's end. Not marketed as a product, but as part of HVCA.
35. “SOW Effective Date” means the date set forth in the introductory paragraph of this SOW.
36. “TFCC Alert” means TFCC’s fully hosted, high speed, high volume multi-channel self-
service outbound notification system that lets you send time-sensitive information to thousands
of people anytime, anywhere, on any device. You can launch calls through TFCC Alert on the
Web, your phone's keypad or mobile Web browser, via API, or by calling TFCC's 24x7x365
help desk. TFCC Alert even incorporates a GIS mapping function that's capable of using any
of a utility's custom ESRI-compatible map layers.
37. “TFCC Search” means TFCC Search helps solve the age old problem of customer data
accuracy and the benefits can impact the bottom line almost immediately. TFCC Search is a
comprehensive nationwide telephone directory listing service containing 145 million telephone
listing records and that uses only the highest quality data, directly from the source - over 700
telecommunications companies across the U.S. Contact information is updated daily, and every
address is CASS corrected/USPS standardized. There are three access points: 1.) Batch: High
Attachment number 2 \nPage 10 of 12
Item # 23
TFCC SOW Version 12.31.12 Confidential Page 11
volume file processing service that uses standard input and output formats. 2.) Interactive: Low
volume manual entry into a Web form. 3.) Integrated: Machine-to-machine interface utilized
within HVCA for non-match handling.
38. “Usage Charges” means the charges associated with any call received or made or content
delivered by the Platform upon which an Answer Supervision response has been returned by
the Platform to the carrier network or other such receiving end acknowledgement confirming
acceptace or receipt of Content.
39. “Utterance” means a phrase or word spoken by a caller at a given recognition state in a speech
application.
40. “Voice Recognition” means the process of a computer program to receive spoken words as
input and understand and carry out the command.
Attachment number 2 \nPage 11 of 12
Item # 23
TFCC SOW Version 12.31.12 Confidential Page 12
EXHIBIT A
Form of Change Order
[Insert Client Name]– Change Order
This Change Order is issued pursuant to that certain Statement of Work _________________ between West
Notifications, Inc. d/b/a Twenty First Century Communications (“Provider”) and _____________________
(“Client”) dated ______________ __, 20__.
Application Name:
Project No.
Date of
Request:
Priority:
Name of Requestor:
Desired Implementation Date:
Solution Description:
Solution Scope:
Estimated Effort Summary
Complexity:
Total Effort:
Duration:
Project Governance:
The following are prerequisites to finalizing project milestone dates:
1. A project start date will be determined once Provider receives signature from Client on this Change
Order.
2. Provider will then work with Client to confirm detailed specifications.
3. A project delivery date will be determined once Provider receives sign-off from Client on business
requirements.
Development / Setup Fees:
IN WITNESS WHEREOF, Provider and Client have each caused this Change Order to be signed and delivered
by its duly authorized representative.
Client: West Notifications, Inc.
d/b/a Twenty First Century Communications
By: By:
Print: Print:
Title: Title:
Date: Date:
Attachment number 2 \nPage 12 of 12
Item # 23
Commission Meeting Agenda
2/4/2014 2:00 PM
Renewal of New World Maintenance for 2014
Department:Information Technology
Caption:Motion to approve payment to New World Systems, Inc. for the
Standard Software Subscription Agreement for the period
covering January 1, 2014 - December 31, 2014.
Background:This is the annual payment to secure ongoing maintenance of New
World’s AEGIS Public Safety-related software and related
modules and products. The Augusta Commission approved a
Standard Software Subscription Agreement (SSMA) in
conjunction with an upgrade from the existing AS400 software to
MSP (Microsoft Product) on February 21, 2012.
Analysis:This software subscription/maintenance agreement with New
World will allow Augusta to continue to receive maintenance and
support for the New World Systems applications used by various
Public Safety Departments to include the Sheriff's Office, E911,
and the Fire Department. Coupled with the maintenance and
support is software, planning, and implementation related to the
Microsoft version of New World's Public Safety software.
Financial Impact:There are two invoices that will be due at the beginning of 2014.
The first one is for the existing SSSA ($375,000) and another
($5760) for the Gangs and Narcotics Module that was added in
2013. Pending the commission approval of the inclusion of AVL
for the Sheriff’s Office, there will also be a maintenance payment
of $18,750 for that module, which will be invoiced when New
World receives the signed contract for that module. These will be
paid from the 2014 IT Operating Budget.
Alternatives:N/A
Recommendation:Approve payment to New World Systems, Inc. for the Standard
Software Subscription Agreement for the period covering January
1, 2014 - December 31, 2014.
Cover Memo
Item # 24
Funds are Available
in the Following
Accounts:
All funds are from FY 2014: 101015410.5223110 $324,510 (IT)
274034110.5213119 $15,000 (Augusta Fire Dept)
216037110.5223110 $60,000 (E911)
REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 24
Attachment number 1 \nPage 1 of 1
Item # 24
Attachment number 2 \nPage 1 of 1
Item # 24
Document #: 1421-11A1F
Corporate: 888 West Big Beaver Road • Suite 600 • Troy • Michigan 48084-4749 • 248-269-1000 • www.newworldsystems.com
1421-11A1F 0203 U2W L4L (CAD.NET) & Add'l Mods (12A1B 0203)
February 3, 2012
ADDITIONAL SOFTWARE LICENSE AND SUBSCRIPTION AGREEMENT
Mr. Mike Blanchard
City of Augusta
530 Greene Street
Augusta, GA 30911
Dear Mr. Blanchard:
New World Systems is pleased to provide an Agreement to continue the license of your iSeries (AS/400)
Standard Software and provide implementation services for a future upgrade of your AS/400 Licensed
Standard Software to the New World Aegis MSP Licensed Standard Software.
The following Exhibits are to be reviewed and approved by you and/or your authorized representative.
They describe the additional software and services you have requested along with the related fees.
Exhibit AA..................... TOTAL COST SUMMARY AND PAYMENT SCHEDULE
Exhibit A ....................... LICENSED STANDARD SOFTWARE AND FEES
Exhibit B ........................ IMPLEMENTATION AND TRAINING SUPPORT SERVICES
Exhibit C ....................... STANDARD SOFTWARE MAINTENANCE AGREEMENT
Exhibit F ........................ DATA FILE CONVERSION ASSISTANCE
Appendix 1 .................... AGREEMENT AND AUTHORIZATION FOR PROCUREMENT OF THIRD
PARTY PRODUCTS AND SERVICES
Appendix 2 .................... ADDITIONAL PROVISIONS
Other than for the purposes of internal review, we ask that you treat our fees as confidential information.
This is due to the competitive nature of our business.
The General Terms and Conditions from our original License Agreement dated June 8, 1998 with
Richmond County, Georgia are incorporated and continue to apply. Upon completion of the upgrade to
Aegis MSP standard software, the definition of COMPUTER from the November 16, 2000 Agreement
will be the MSP server(s) in use, and not the IBM AS/400. Any taxes or fees imposed from the course of
this Agreement are the responsibility of the Customer.
Attachment number 3 \nPage 1 of 33
Item # 24
Augusta, GA CONFIDENTIAL Page 2 of 33
1421-11A1F 0203 U2W L4L (CAD.NET) & Add'l Mods
Please acknowledge the change and your understanding on the services by the appropriate signature
below.
ACKNOWLEDGED AND AGREED TO BY:
NEW WORLD SYSTEMS CORPORATION
(New World)
AUGUSTA, GA
(Customer)
By: _______________________________
Larry D. Leinweber, President
By: _______________________________________
Deke Copenhaver, Mayor
Date: ______________________________
Date: ______________________________________
Attest: ____________________________________
Authorized Signature Title
Date: _____________________________________
Each individual signing above represents that (s)he has the requisite authority to execute this Agreement on
behalf of the organization for which (s)he represents and that all the necessary formalities have been met.
The “Effective Date” of this Agreement is the latter of the two dates in the above signature block.
PRICING ASSUMES CONTRACT EXECUTION BY FEBRUARY 28, 2012.
CONFIDENTIAL
Attachment number 3 \nPage 2 of 33
Item # 24
Augusta, GA CONFIDENTIAL Page 3 of 33
1421-11A1F 0203 U2W L4L (CAD.NET) & Add'l Mods
EXHIBIT AA
TOTAL COST SUMMARY AND PAYMENT SCHEDULE
I. Total Cost Summary: Licensed Standard Software, Implementation Services, And Third Party Products
DESCRIPTION OF COST COST
A. LICENSED STANDARD SOFTWARE as further detailed in Exhibit A Included
1. Licensed Standard Software
B. STANDARD SOFTWARE SUBSCRIPTION AGREEMENT – (See Exhibit C)
Annual Subscription Cost (10-Year Plan, Billed annually and due on January 1st of each year)
Year 1 for period 01/01/12 – 12/31/12 $375,000
Year 2 for period 01/01/13 – 12/31/13 $375,000
Year 3 for period 01/01/14 – 12/31/14 $375,000
Year 4 for period 01/01/15 – 12/31/15 $375,000
Year 5 for period 01/01/16 – 12/31/16 $375,000
Year 6 for period 01/01/17 – 12/31/17 $415,000
Year 7 for period 01/01/18 – 12/31/18 $415,000
Year 8 for period 01/01/19 – 12/31/19 $435,000
Year 9 for period 01/01/20 – 12/31/20 $435,000
Year 10 for period 01/01/21 – 12/31/21 $460,000
C. IMPLEMENTATION SERVICES AND THIRD PARTY PRODUCTS AND SERVICES
FOR UPGRADE TO AEGIS MSP STANDARD SOFTWARE
1. PROJECT MANAGEMENT as further described in Exhibit B
2. INTERFACE INSTALLATION SERVICES as further described in Exhibit B
3. IMPLEMENTATION AND TRAINING SERVICES as further described in Exhibit B
4. MOBILE RECONFIGURATION SERVICES as further described in Exhibit B
5. OTHER IMPLEMENTATION SERVICES as further described in Exhibit B
6. DATA FILE CONVERSION ASSISTANCE SERVICES as further described in Exhibit F
7. THIRD PARTY PRODUCTS AND SERVICES as further described in Appendix 1
D. TRAVEL EXPENSES (Estimate) – billed as incurred
PRICING ASSUMES CONTRACT EXECUTION BY FEBRUARY 28, 2012.
Attachment number 3 \nPage 3 of 33
Item # 24
Augusta, GA CONFIDENTIAL Page 4 of 33
1421-11A1F 0203 U2W L4L (CAD.NET) & Add'l Mods
Exhibit AA / COST SUMMARY AND PAYMENT SCHEDULE
II. Payments for Implementation Services and Third Party Products
DESCRIPTION OF PAYMENT PAYMENT
A. An Implementation Services Agreement will be provided to Customer as described in Paragraph 2 of
Exhibit C. The Services Agreement shall have a not to exceed cost of $620,000 with payment terms
mutually agreed upon at the time the Services Agreement is executed.
B. TRAVEL EXPENSES (Estimate) $60,000*
(These expenses are billed as incurred)
1. 40 trips are anticipated.
2. Travel Time for the estimated 40 trips is not included in this estimate.
*Estimate
C. STANDARD SOFTWARE MAINTENANCE SERVICES – as further detailed in Exhibit C
ALL PAYMENTS ARE DUE WITHIN THIRTY (30) DAYS FROM RECEIPT OF INVOICE.
Billings are applied ratably to each deliverable included under the total one-time cost. If any deliverable is subject
to sales tax, the tax will be calculated and added as applicable to each billing.
Attachment number 3 \nPage 4 of 33
Item # 24
Augusta, GA CONFIDENTIAL Page 5 of 33
1421-11A1F 0203 U2W L4L (CAD.NET) & Add'l Mods
EXHIBIT A
LICENSED STANDARD SOFTWARE AND FEES
License Fee for Licensed Standard Software And Documentation Selected By Customer:
Application Package Cost
AEGIS iSERIES (AS/400) STANDARD SOFTWARE CURRENTLY IN PLACE AND
EVENTUALLY TO BE REPLACED BY THE AEGIS MSP (WINDOWS) STANDARD SOFTWARE
CAD
1. Aegis/400 Combined Multi-Jurisdiction LE/Fire/EMS CAD
- Call Scheduling
- Call Stacking
- Geo-File Verification
- Hazard and Location Alerts
- Hydrant Inventory
- Access to Aegis/400 LE Records
- Access to Aegis/400 Fire/EMS Records
- Note Pads
- Rip-N-Run1
- Run Cards
- Tone Alerts
- Unit Recommendations
- Unit Status Monitors
- Fire/EMS Recommendations
2. Additional Aegis®/400 Software for Computer Aided Dispatch
- CAD Mapping (ESRI based)
- Service Vehicle Rotation (Wrecker, Ambulance)
3. Aegis/400 Third Party CAD Interface Software
- E-911 Interface
- Firehouse Interface
- Priority Dispatch ProQA for EMD Interface
- Priority Dispatch ProQA for Fire Interface
- Priority Dispatch ProQA for Police Interface
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Exhibit A / LICENSED STANDARD SOFTWARE AND FEES
LAW ENFORCEMENT RECORDS
4. Aegis/400 Single Jurisdiction Base Law Enforcement Records
- Accidents
- Arrest
- Business Registry
- Case Processing
- Computer Aided Investigations
- Federal Reports (UCR/IBR)
- Geo-File Verification
- Impounded Vehicles
- Incident Tracking
- Jacket Processing
- Personnel/Education
- Property
- Traffic Tickets and Citations
- Wants and Warrants
5. Additional Aegis/400 Software for Law Enforcement Records
- Bookings
- Case Management
- Computer Aided Investigations
- Field Investigations
- GEO File Verification
- Index Cards
6. Aegis/400 Third Party LE Records Interface Software
- Livescan Interface
CORRECTIONS
7. Aegis Corrections Management Software Base Package
- Aegis/400 Law Enforcement Records Interface
- Bookings
- Inmate Classification
- Inmate Property Tracking
- Inmate Tracking and Processing
- Random Drug Testing
- Visitation
8. Aegis/400 Federal & State Compliance Reporting for Corrections
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Exhibit A / LICENSED STANDARD SOFTWARE AND FEES
ADDITIONAL PUBLIC SAFETY SOFTWARE
9. Aegis/400 Public Safety State/NCIC Interface Software
- Aegis/400 State/NCIC Interface
- On-Line CAD Interface to State/NCIC
- On-Line Property Checks Interface to State/NCIC
- On-Line Wants & Warrants Interface to State/NCIC
10. Aegis/400 Imaging Software
Server Software
- Public Safety Line Ups/Mug Shots
- Digital Imaging
Client Software
- Image Capture/View
- Unlimited Licenses
11. Aegis/400 Data Management and Retrieval Tools
- Microsoft Word® Interface
- Data Analysis/Crime Mapping
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Exhibit A / LICENSED STANDARD SOFTWARE AND FEES
EXISTING MOBILE SOFTWARE PREVIOUSLY LICENSED
MOBILE SOFTWARE
MOBILE SOFTWARE ON THE RS/6000
1. Base Message Switch to State/NCIC (1-300 users)
- Base Message Switch for MDT/MCT
- State/NCIC Interface
2. Additional Aegis Software for RS/6000 Message Switch
- New World CAD Interface for Aegis 400 (1-300 users)
- Mobile Upload Software (1-500 users)
- AVL Interface (1-50 devices)
MOBILE SOFTWARE ON THE iSERIES 400
3. Aegis/400 Mobile Integration Software
- MDT/MCT Base CAD/RMS Interface (1-300 users)
- MDT/MCT Base LE CAD Interface (1-100 users)
- AVL CAD Interface (1-50 users)
MOBILE MANAGEMENT SERVER
4. Aegis Mobile Management Server Software (1-500 units)
- Base CAD/NCIC/Messaging
- Field Reporting
- Field Reporting Data Merge
CLIENT SOFTWARE
5. Aegis® Law Enforcement Mobile Unit Software
Mobile Messaging
LE State/NCIC via Switch (267 units)
LE CAD via Switch (297 units)
Mugshot Image Download (215 units)
State Photo Download (308 units)
In-Car Mapping (30 units)
In-Car Routing (30 units)
New World AVL (30 units)
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Exhibit A / LICENSED STANDARD SOFTWARE AND FEES
Field-Based Reporting
LE Field Reporting (Federal Standards) (308 units)
The following 4 New World Reports are included:
- Incident (1 form)
- Case (1 form)
- Arrest (1 form)
- Supplement (1 form)
LE Field Reporting Compliance (308 units)
LE Accident Field Reporting (225 units)
The following New World Report is included:
- Accident (1 form)
LE Accident Field Reporting Compliance (225 units)
Field Investigation Field Reporting (2 Forms) (83 units)
Mobile Upload of Field Reports (308 units)
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Exhibit A / LICENSED STANDARD SOFTWARE AND FEES
AEGIS MSP (WINDOWS) STANDARD SOFTWARE THAT WILL REPLACE THE AEGIS
iSERIES (AS/400) STANDARD SOFTWARE
CAD
1. Aegis CAD Enterprise.NET Combined LE/Fire/EMS CAD
- Call Entry
- Call Control Panel
- Unit Recommendations
- Unit Status and Control Panel
- Call Stacking
- CAD Messaging
- Call Scheduling
- Dispatch Questionnaire D62
- Fire Equipment Search/Move
- GIS/Geo-File Verification
- Hazard and Location Alerts
- Hazmat Search
- Hydrant Inventory
- Access to Aegis/MSP LE Records
- Access to Aegis/MSP Fire Records
- Note Pads
- Proximity Dispatch (Requires CAD AVL)
- Rip-N-Run Remote Printing
- Run Cards/Response Plans
- Tone Alerts
2. Additional Aegis CAD Enterprise.NET Software for Computer Aided Dispatch 5
- CAD Mapping
- CAD AVL
- Ad-Hoc Reporting 6
- Service Vehicle Rotation (Wrecker, Ambulance)
3. Aegis CAD Enterprise.NET Third Party Interface
Software 5
- E-911 Interface 7
- On-Line CAD Interface to State/NCIC (up to 6 inquiry screens)8
- Pre-Arrival Questionnaire Interface (3 questionnaires - EMD, Fire and Police)
Supports available release of ProQA for Fire, EMD, Police
- Fire Records Interface (one-way interface; CAD closed incidents)
Supports Firehouse, First Watch
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Exhibit A / LICENSED STANDARD SOFTWARE AND FEES
LAW ENFORCEMENT RECORDS
4. Aegis/MSP Single Jurisdiction Base Law Enforcement Records
- Accidents
- Arrest
- Business Registry
- Case Processing
- Computer Aided Investigations
- Federal Reports (UCR/IBR)
- GIS/Geo-File Verification
- Impounded Vehicles
- Incident Tracking
- Jacket Processing
- Personnel/Education
- Property
- Traffic Tickets and Citations
- Wants and Warrants
5. Aegis/MSP Federal and State Compliance Reporting for LE Records
- Federal UCR/IBR9
- State Accidents10
6. Additional Aegis/MSP Software for Law Enforcement Records
- Bookings
- Case Management
- Data Analysis/Crime Mapping/Management Reporting6
- Equipment Tracking
- Field Investigations
- Index Cards
- Pawn Shops
7. Aegis/MSP Third Party LE Records Interface Software 5
- Livescan Interface
Supports Identix, CrossMatch, Printrak, Sagem Morpho, Cogent
- Aegis/MSP State/NCIC Interface8
Includes 12 - 15 screens
On-Line Modules - Includes 4 state inquiry screens8
- On-Line Property Checks Interface to State/NCIC
- On-Line Wants and Warrants Interface to State/NCIC
8. Aegis/MSP Imaging Software
- Public Safety Lineups/Mug Shots 11
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Exhibit A / LICENSED STANDARD SOFTWARE AND FEES
CORRECTIONS
9. Aegis/MSP Corrections Management Software Base Package
- Aegis/MSP LE Records Interface
- Bookings
- Incident Tracking
- Inmate Property Tracking
- Inmate Classification
- Inmate Housing
- Mass Move
- Inmate Scheduling and Tracking
- Inmate Contacts (visitor, mail, phone, emergency)
- Inmate Programs (courses)
- Inmate Activity Log
- Trustee
- Case Management
- Corrections Officer Log
- Finance Management (inmate, facility)
- Jacket Processing
- Business Registry
- Personnel/Education
- GIS/Geo-File Verification
10. Aegis/MSP State Compliance Reporting for Corrections
- State Corrections Reporting
Includes up to 4 reports
11. Workstation License for up to 500 Authorized Users.
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Exhibit A / LICENSED STANDARD SOFTWARE AND FEES
ADDITIONAL AEGIS MSP (WINDOWS) STANDARD SOFTWARE TO BE ADDED
LAW ENFORCEMENT RECORDS
1. Additional Aegis/MSP Software for Law Enforcement Records
- Property Room Bar Coding5
CORRECTIONS
2. Additional Aegis/MSP Software for Corrections Management
- Property Room Bar Coding
DECISION SUPPORT SOFTWARE12,13
3. Law Enforcement Management Data Mart
- Includes 10+ users
Dashboards for Law Enforcement
4. Corrections Management Data Mart
- Includes 10+ users
Dashboards for Corrections Management
TOTAL SOFTWARE LICENSE FEE 14,15 Included
Note: Other than for Mobile Software, a Workstation License for up to 500 users is included for
the Exhibit A Licensed Standard Software. The Workstation License includes the following
agencies as authorized users:
- Augusta, GA
- Richmond County Sheriff's Office, GA
Note: The Aegis MSP Standard Software will provide comparable but not identical capabilities to
the Aegis AS/400 software currently in use. The cost of any custom AS/400 software in use is not
included.
Note: The Software License Fee is included at no charge as part of the 10-year Annual
Subscription Payments in Exhibit C.
Note: Customer’s existing Mobile Software for the iSeries (AS/400) is also included in this license.
The Mobile Software works with both the iSeries and MSP Licensed Standard Software in this
Exhibit A.
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Exhibit A / LICENSED STANDARD SOFTWARE AND FEES
ENDNOTES
1 Personal Computers must meet the minimum hardware requirements for New World Systems' MSP product.
Microsoft Windows XP or later is required for all client machines. Windows 2003/2008Server and SQL Server
2005/2008 are required for the Application and Database Server(s).
2 New World Systems' MSP product requires Microsoft Windows 2003/2008 Server and SQL Server 2005/2008
including required Client Access Licenses (CALs) for applicable Microsoft products. Servers must meet minimum
hardware requirements provided by New World Systems.
3 New World Systems' MSP product requires Microsoft Excel or Windows Search 4.0 for document searching
functionality; Microsoft Word is required on the application server for report formatting.
4 New World recommends a 100/1000MB (GB) Ethernet network for the local area network. Wide area network
requirements vary based on system configuration, New World will provide further consultation for this
environment.
5 Does not include any required 3rd party hardware or software unless specified in Appendix 1 of this Agreement.
Customer is responsible for any 3rd party support.
6 Application may require a separate Server.
7 Requires Lantronix USC 1100 included in Appendix 1 of this Agreement.
8 Customer is responsible for obtaining the necessary State approval and any non-New World hardware and
software.
9 Federal UCR/IBR includes edits, reports and electronic submission.
10 State Accidents includes logic, reports and electronic submission.
11 Camera must meet product specifications and be procured through New World.
12 Application may require a separate Server.
13 Configuration and end user training to occur after Customer has been live for 3 months or longer on an
application.
14 Discount only available in conjunction with upgrading Aegis AS/400 to Aegis MSP Windows.
15 Prices assume that all software is licensed.
16 Licensed Software, and third party software embedded therein, if any, will be delivered in a machine readable
form to Customer via an agreed upon network connection. Any taxes or fees imposed are the responsibility of the
purchaser and will be remitted when imposed.
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EXHIBIT B
PROJECT MANAGEMENT, IMPLEMENTATION AND
TRAINING SUPPORT SERVICES
1. Project Management Services
New World shall act as Project Manager to assist Customer’s management in implementing the Exhibit A
software. This responsibility will include documenting, coordinating and managing the overall Implementation Plan
with Customer’s management and the Customer Liaison. Project Management Services include:
a) a summary level Implementation Plan;
b) a detail level Implementation Plan;
c) revised Implementation Plans (if required);
d) monthly project status reports; and
e) project status meetings
a project review (kickoff) meeting at Customer’s location
progress status meeting(s) will occur during implementation via telephone conference or at
Customer’s location; and
a project close-out meeting at Customer’s location to conclude the project.
f) New World consultation with other vendors or third parties.
The implementation services fees described in Exhibit AA include Project Management fees for a period up to 18
months after the receipt of Customer’s execution of the option to upgrade as described in Exhibit C.
2. Implementation and Training Support Hours Recommended
It is recommended that appropriate support hours are allocated for all Licensed Standard Software listed in Exhibit
A to insure successful implementation of and training on each application package. Based on the Licensed Standard
Software listed on Exhibit A, up to 1,100 hours of New World implementation and training support services have
been allocated for this project. Excess hours requested shall be billed at the Hourly Rate. Avoiding or minimizing
custom or modified features will aid in keeping the support costs to the amount allocated. Customer agrees to
reimburse New World for support trips canceled by Customer less than ten (10) days before the scheduled start
date to cover New World’s out-of-pocket costs and lost revenues. The recommended implementation and training
support services include:
a) implementation of each package of Licensed Standard Software;
b) Customer training and/or assistance in testing for each package of Licensed Standard Software;
and
c) tailoring of Licensed Standard Software by New World technical staff and/or consultation with
New World technical staff.
d) Upgrade existing mobile products to Mobile 9.x:
Mobile Messaging and Field Reporting (Including Accidents)
Mapping, Routing, AVL
State Photo Download
Field Investigations
Mugshot Images Download
The project management, implementation and training support services provided by New World may be performed
at Customer’s premises and/or at New World national headquarters in Troy, Michigan (e.g., portions of project
management are performed in Troy).
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Exhibit B / PROJECT MANAGEMENT, IMPLEMENTATION AND TRAINING SUPPORT SERVICES
3. Interface Installation Service
New World shall provide interface installation services as described in this paragraph below. These services do not
include hardware and/or third party product costs which shall be Customer’s responsibility, if required. Whenever
possible, these services will be done remotely, resulting in savings in Travel Expenses and Time. If on-site
installation and training is required, Customer will be responsible for the actual Travel Expenses and Time. The
services include the following interfaces.
a) 911 Interface
b) On-Line CAD Interface to State/NCIC
c) Pre-Arrival Questionnaire Interface
d) Fire Records (Firehouse) Interface
e) Livescan Interface
f) State/NCIC
g) On-Line Property Checks Interface to State/NCIC
h) On-Line Wants & Warrants Interface to State/NCIC
i) New World Mugshots / Imaging
j) Geo-File Implementation
k) Windows System Assurance
New World’s GIS implementation services are to assist the Customer in preparing the New World required GIS
data for use with the Licensed Aegis Software. Depending upon the Licensed Software the Customer at a minimum
will be required to provide an accurate street centerline layer and the appropriate polygon layers needed for Unit
Recommendations and Run Cards in an industry standard ESRI file format (Personal Geodatabase, File
Geodatabase, Shape Files). Customer is responsible for having clearly defined boundaries for Police Beats, EMS
Districts and Fire Quadrants. If necessary New World will assist Customer in creating the necessary polygon layers
(Police Beats, EMS Districts and Fire Quadrants) for Unit Recommendations and Run Cards. New World is not
responsible for the accuracy of or any ongoing maintenance of the GIS data used within the Licensed Aegis
Software.
4. Hardware Quality Assurance Service
New World shall provide Hardware Systems Assurance of Customer’s Aegis MSP server(s). These services do not
include hardware and/or third party product costs which shall be Customer’s responsibility, if required. Whenever
possible, these services will be provided remotely, resulting in savings in travel expenses and time. If on-site
installation is required, Customer will be responsible for the actual travel expenses and time.
a) Hardware Quality Assurance Services Standard Environment:
Hardware Systems Assurance and Software Installation:
- Assist with High Level System Design/Layout
- Validate Hardware Configuration and System Specifications
- Validate Network Requirements, including Windows Domain
- Physical Installation of New World Application Servers
- Install Operating System and Apply Updates
- Install SQL Server and Apply Updates
- Install New World Applications Software and Apply Updates
- Establish Base SQL Database Structure
- Install Anti-Virus Software and Configure Exclusions
- Install Automated Backup Software and Configure Backup Routines
- Configure System for Electronic Customer Support (i.e. NetMeeting)
- Tune System Performance Including Operating System and SQL Resources
- Test High Availability/Disaster Recovery Scenarios (if applicable)
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Exhibit B / PROJECT MANAGEMENT, IMPLEMENTATION AND TRAINING SUPPORT SERVICES
- Provide Basic System Administrator Training and Knowledge Transfer
- Document Installation Process and System Configuration
5. Additional Services Available
Other New World services may be required or requested for the following:
a) additional software training;
b) tailoring of Licensed Standard Software by New World technical staff and/or consultation with
New World technical staff;
c) New World consultation with other vendors or third parties;
d) modifying the Licensed Standard Software;
e) designing and programming Licensed Custom Software; and
f) maintaining modified Licensed Standard Software and/or custom software.
Customer may request these additional services in writing using New World’s Request For Service (RFS)
procedure (or other appropriate procedures mutually agreed upon by Customer and New World and will be
provided at the Hourly Rate).
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EXHIBIT C
STANDARD SOFTWARE SUBCRIPTION AGREEMENT (SSSA)
This Standard Software Subscription Agreement (SSSA) between New World and Customer sets forth the standard
software subscription support services provided by New World.
1. Service Period and Early Termination
This SSSA shall remain in effect for an initial period of five (5) years (the SSSA term) beginning on 01/01/2012 (the
start date) and ending on 12/31/2016. This SSSA shall automatically renew annually thereafter at the prices
described in this Exhibit unless Customer provides New World notice of non-renewal ninety (90) days prior to the
beginning of an annual SSSA period. New World has provided a substantial customer upgrade discount on Exhibits
A and B, plus favorable payment terms for the Exhibit A and B costs. In consideration for these discounts and
favorable payment terms, Customer also agrees to pay the amount of annual payments due New World in years 6
through 10 provided that the SSSA has been renewed (without termination notice) for the year in which the payment
is due.
2. Ability to Upgrade IBM iSeries (AS/400) Aegis Licensed Standard Software to Aegis MSP Windows
Licensed Standard Software
During the first two year period of the SSSA, Customer has the option to upgrade New World’s Aegis iSeries
(AS/400) Licensed Standard Software to New World’s Aegis MSP Licensed Standard Software. Customer may
exercise this option at any time during the two year period by giving New World ninety (90) days written notice.
Within sixty (60) days receipt of notice, New World shall notify Customer of the target date to begin the upgrade
project. Customer’s one-time implementation cost to complete the Licensed Standard Software upgrade to Aegis
MSP shall not exceed $620,000; which shall be divided into payments based on mutually agreeable project
milestones. These one-time implementation costs shall include:
a) Project Management
b) Implementation and Training
c) Mobile 9.x Upgrade Services
d) Windows Operating System Assurance and Software Installation
e) Interface Installation Fees including Geo-File
f) Data File Conversion (Estimate)
g) Third Party Products and Services
3. Services Included
New World shall provide the following services during the SSSA term.
a) upgrades, including new releases, to the Licensed Standard Software (prior releases of Licensed
Standard Software application packages are supported no longer than nine (9) months after a new
release is announced by New World);
b) temporary fixes to Licensed Standard Software (see paragraph 6 below);
c) revisions to Licensed Documentation;
d) reasonable telephone support for Licensed Standard Software on Monday through Friday from 8:00
a.m. to 8:00 p.m. (Eastern Time Zone); and
e) invitation to and participation in user group meetings.
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Exhibit C / STANDARD SOFTWARE MAINTENANCE AGREEMENT
f) Emergency 24-hour per day telephone support, for Aegis CAD only, seven (7) days per week for
Licensed Standard Software. Normal service is available from 8:00 a.m. to 8:00 p.m. (Eastern Time
Zone). After 8:00 p.m., the Aegis CAD phone support will be provided via pager and a New World
support representative will respond to CAD service calls within 30 minutes of call initiation.
g) Includes integration of the embedded software that is a component of the Exhibit A Licensed
Standard Software.
Items a, b, and c above will be distributed to Customer by electronic means.
Additional support services are available as requested by Customer using the then-current hourly rates or applicable
fees. Exhibit B of your original License Agreement has a description of support services available.
4. Maintenance for Modified Licensed Standard Software and Custom Software
Customer is advised that if it requests or makes changes or modifications to the Licensed Standard Software,
these changes or modifications (no matter who makes them) make the modified Licensed Standard Software
more difficult to maintain. If New World agrees to provide maintenance support for Custom Software or
Licensed Standard Software modified at Customer’s request, or for prior releases of New World’s software, then
the additional New World maintenance or support services provided shall be billed at the Hourly Rate.
5. Billing
a) Subscription costs in paragraph 8 will be billed annually.
b) One Time Costs for Implementation Fees to upgrade to Aegis Windows MSP will be billed as provided
in New World’s Implementation Services Agreement provided to Customer during the 90 day notice
period defined in paragraph 2 above.
6. Additions of Software to Maintenance Agreement
Additional Licensed Standard Software licensed from New World will be added to the SSSA ninety (90) days after
delivery. Costs for the maintenance for the additional software will be billed to Customer on a pro rata basis for the
remainder of the maintenance year and on a full year basis thereafter.
7. Requests for Software Correction on Licensed Standard Software
At any time during the SSSA term, if Customer believes that the Licensed Standard Software does not conform to
the warranties provided under this Agreement, Customer must notify New World in writing that there is a claimed
defect and specify which feature and/or report it believes to be defective. Before any notice is sent to New World, it
must be reviewed and approved by the Customer Liaison. Documented examples of the claimed defect must
accompany each notice. New World will review the documented notice and when a feature or report does not
conform to the published specifications, New World will provide software correction service at no charge. A non-
warranty request is handled as a billable Request For Service (RFS) provided at the Hourly Rate.
The no-charge software correction service does not apply to any of the following:
a) situations where the Licensed Standard Software has been changed by anyone other than New
World personnel;
b) situations where Customer’s use or operations error causes incorrect information or reports to be
generated; and
c) requests that go beyond the scope of the specifications set forth in the current User Manuals.
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Exhibit C / STANDARD SOFTWARE MAINTENANCE AGREEMENT
8. Subscription Costs for Licensed Standard Software Packages Covered for MSP Servers Server(s)
New World agrees to provide software maintenance at the costs listed below for the New World Licensed Standard
Software packages described in Exhibit A.
Annual Subscription Cost (10-Year Plan, Billed annually and due on January 1st of each year)
Year 1 for period 01/01/12 – 12/31/12 $375,000
Year 2 for period 01/01/13 – 12/31/13 $375,000
Year 3 for period 01/01/14 – 12/31/14 $375,000
Year 4 for period 01/01/15 – 12/31/15 $375,000
Year 5 for period 01/01/16 – 12/31/16 $375,000
Year 6 for period 01/01/17 – 12/31/17 $415,000
Year 7 for period 01/01/18 – 12/31/18 $415,000
Year 8 for period 01/01/19 – 12/31/19 $435,000
Year 9 for period 01/01/20 – 12/31/20 $435,000
Year 10 for period 01/01/21 – 12/31/21 $460,000
9. Payment Default and Termination Proceedings
Customer shall endeavor to make payments from Section 8 of this SSSA within 30 days from due date, subject to
considerations for budget and legislative approval cycle, which shall be documented and supplied to New World
within 15 days of the receipt of the invoice. Documentation shall include the expected date of payment. Customer
agrees that failure to pay within 45 days of the due date with no notice of cause or expected payment date shall
result in immediate forfeiture of the license to use the Licensed Standard Software.
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EXHIBIT F
DATA FILE CONVERSION ASSISTANCE
Upon execution of the option to upgrade as specified in Exhibit C, New World will provide conversion assistance to
Customer to help convert the existing data files specified below. If additional files are identified after contract
execution, estimates will be provided to Customer prior to New World beginning work on those newly identified
files.
General
1. A data conversion analysis and assessment to verify the scope of effort for the project will be conducted.
A revised cost estimate for the data conversion may be provided at the conclusion of the assessment.
Customer may elect to cancel or proceed with the conversion effort based on the revised estimate.
2. This conversion effort includes data coming from one unique database or source, not multiple sources.
3. No data cleansing, consolidation of records, or editing of data will be part of the data conversion effort.
Any data cleansing, removal of duplicate records, or editing must take place by Customer prior to
providing the data to New World.
New World Responsibilities
1. New World will create and provide Customer with a conversion design document for signoff prior to
beginning development work on the data conversion. No conversion programming by New World will
commence until Customer approves this document.
2. New World will provide the data conversion programs to convert Customers data from a single data
source to the New World Licensed Standard Software for the specified files that contain 500 or more
records.
3. As provided in the approved project plan for conversions, New World will schedule on-site trips to
Customer location in order to conduct the following:
a. Conversion Analysis
b. Assistance for Mapping and Testing
c. Conversion Go-Live Implementation and Support
Customer will be responsible for actual Travel Expenses for these trips.
4. New World will provide Customer up to four (4) test iterations of converted data. One test iteration
consists of:
a. Running a conversion test in the Customer’s test environment
b. Customer reviewing a conversion test and responding in writing to New World (see
Customer responsibilities paragraph 3 below)
c. New World correcting or otherwise responding to issues to issues discovered and reported by
Customer.
d. New World conducting internal testing to verify corrections
e. New World and Customer planning for the next test iteration and/or the live
implementation.
5. New World will provide warranty coverage for any conversion-related issue reported by Customer to
New World within 30 days after the conversion is run in the live database.
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Exhibit F / DATA FILE CONVERSION ASSISTANCE
Customer Responsibilities
1. Data files from Customer’s current AS400 database are included in this conversion.
2. Customer will respond to each test iteration in writing, on a form provided by New World, either:
a. Indicating acceptance that the Data Conversion Process is ready for the final conversion, or
b. Indicating a list of changes that need to be applied to the Data Conversion Process for the next
test iteration.
Up to four (4) test iterations are provided as part of the Data Conversion Process. After the fourth (4th)
test iteration, Customer shall pay $2,500 for each additional test iteration. Customer will promptly
review each test iteration when delivered by New World. Prompt Customer review will reduce the
likelihood that a need for additional test iteration(s) may arise due to an extended delay between delivery
of a test iteration and its review.
3. As provided in the project plan for conversions, Customer will provide a dedicated resource in each
application area to focus on conversion mapping and testing. This includes dedicating a support
person(s) whenever New World staff is on site regarding conversions. Roughly a one to one ratio exists
for Customer commitment and the New World commitment. Customer understands that thorough and
timely testing of the converted data by Customer personnel is a key part of a successful data conversion.
4. Customer agrees to promptly review and signoff on both the conversion design document, and on the
final conversions after appropriate review.
Attachment number 3 \nPage 22 of 33
Item # 24
Augusta, GA CONFIDENTIAL Page 23 of 33
1421-11A1F 0203 U2W L4L (CAD.NET) & Add'l Mods
Exhibit F / DATA FILE CONVERSION ASSISTANCE
The following files will be converted from the Aegis 400 System:
MASTER FILES
Master Names
PSAADR Addresses PSINBR Jacket ID Numbers
PSGADR Global Addresses PSJBUS Jacket School / Business Information
PSAJCK Jacket Master PSPADR Jacket Previous Address
PSALIS Alias Master PSPHON Jacket Additional Contacts
PSASSC Known Associates PSSMTH Jacket Scars / Marks / Tattoos / Handicaps
PSBUSN Business Additional Characteristics PLFSBJ Field Investigation Subjects (if applicable)
PSCHAR Jacket Additional Characteristics FRSUBJ Fire Records Investigation Subjects (if
applicable)
PSCRIM Jacket Criminal Characteristics OPSUBJ Orders Of Protection Subjects (if
applicable)
PSFPRT Person Fingerprints
Master Property
PLPROP Property PLOWNR Owner Information
PSPITM Property Item PSJITM Jacket Associated Items
Master Gun
PSGUNS Global Guns PSJGUN Jacket Associated Guns
Master Vehicles
PSVHCL Vehicles PSJVHL Jacket Associated Vehicles
Statutes
PLCRIM Crime Codes PSSTAT Statutes
Attachment number 3 \nPage 23 of 33
Item # 24
Augusta, GA CONFIDENTIAL Page 24 of 33
1421-11A1F 0203 U2W L4L (CAD.NET) & Add'l Mods
Exhibit F / DATA FILE CONVERSION ASSISTANCE
COMPUTER AIDED DISPATCH
Calls For Service
CDPLAT CAD - Plate Information PLQDSP Cleared Dispositions
CDPLOG CAD - Personnel History Log PLQUIK Incidents
CDULOG CAD - Unit History Log PLSPVM Suspect Vehicle
PLIDSP Cleared Dispositions PSDOCI Document Processing Document Index
PLINCD Incidents PSFDOC Document Processing Free Form
Documents
PLNADR Incident Additional Name/Address CEHIST E911 History
CDHOUS CAD – House Watch
Run Cards
GORCRD GEO - Run Card Master GOQUAD GEO - Quad. Exceptions
GORCAM GEO - Run Card Assignments
Alarms
CAAACT Alarm Account History CAINVH Alarm Invoice History
CAAMST Alarms Master CASUBJ Alarms Subject
CAEDIT Alarm Transaction Edits CATRAN Alarm Transaction History
Incidents
CDPLAT Plate Information PLSPVM Suspect Vehicle
PLIDSP Cleared Dispositions PSREVU Generic Review Date Master
PLINCD Incidents PLINDX Index Cards
PLNADR Incident Additional Name/Address
Attachment number 3 \nPage 24 of 33
Item # 24
Augusta, GA CONFIDENTIAL Page 25 of 33
1421-11A1F 0203 U2W L4L (CAD.NET) & Add'l Mods
Exhibit F / DATA FILE CONVERSION ASSISTANCE
LAW ENFORCEMENT RECORDS
Cases
PLOWNR Owner Information PLEOKA Officer Killed/Assaulted file
PLPDSP Property Disposition PLMISS Missing Persons
PLPHST Police Case Property History PLOFNS Case Offense
PLPLAB Property Lab/Evidence PLOSMO Offender/Suspect MO
PLPLOC Property Location PLSHST Case Status History
PLPROP Property PLSPVM Suspect Vehicle
PLPTRN Property Custody Transaction PLSREL Case Subject Related Offenses
PLASOC Associated Cases PLSVOR Victim Offender Relationship
PLCASE Police Cases PLSVWM Case Subjects
PLCSAS Officer Case Assignments PSREVU Generic Review Date Master
PLSOLV Case Solvability Factors
Arrests
BKSCHG Bookings / Courts Supplemental Charges PLACIN Arrest Court records
PLAARM Adult Arrests PLJARM Juvenile Arrests
PLABCF Global Charges PLSCHG Case/Arrest Supplemental Charges
Tickets
PLABCF Global Charges TKSCHG Ticket Supplemental Charges
TKCORT Ticket Charges TKTCKT Ticket
TKISSU Issued Tickets TKVOID Tickets Voided
TKNYST New York State Ticket Supplement
Accidents
PLACCC State Accidents SCTABE Table Entries Master (Used for reference
only)
PLACCM State Accident Unit PSVHCL Vehicles
PLACCN State Accident Unit Names PSGADR Addresses
PLACCT State Accident Tickets PLACCMNY State Accident Unit - New York (if
applicable)
PLACCV State Accident Vehicles PLACCVNY State Accident Vehicles - New York (if
applicable)
Attachment number 3 \nPage 25 of 33
Item # 24
Augusta, GA CONFIDENTIAL Page 26 of 33
1421-11A1F 0203 U2W L4L (CAD.NET) & Add'l Mods
Exhibit F / DATA FILE CONVERSION ASSISTANCE
Field Investigations
PLFINV Field Investigations PLFIAC Field Investigations Associated Cases
PLFSBJ Field Investigations Subjects
Gun Permits
PLGUNP Gun Permits
Gun Registrations
PLGUNR Gun Registrations
Bicycle Registrations
BYMAST Bicycle Registration
Contact Cards
PSROLO Card File Master PSROLC Card File Contacts
Wants and Warrants
PSWANT Wants and Warrants Issued PSWCHG Wants and Warrants Charges
Personnel Training
PLOEDC Officer Education
Officer Equipment
PLOINV Officer Equipment Issued
Pawn Shops
PLOWNR Owner Information PLPLOC Property Location
PLPAWN Pawn Transactions PLPPRP Pawn Shop Transaction
PLPDSP Property Disposition PLPROP Property
PLPHST Police Case Property History PLPTRN Property Custody Transaction
PLPLAB Property Lab/Evidence
Attachment number 3 \nPage 26 of 33
Item # 24
Augusta, GA CONFIDENTIAL Page 27 of 33
1421-11A1F 0203 U2W L4L (CAD.NET) & Add'l Mods
Exhibit F / DATA FILE CONVERSION ASSISTANCE
Civil Papers
CVNOTE Civil Papers CVSUBJ Civil Papers
CVPMST Civil Papers SCTABE Table Entries Master (Used for reference
only)
CVSINF Civil Papers
Orders Of Protection
OPMAST Orders Of Protection Master File OPLOCT Orders Of Protection Locations
OPSUBJ Orders Of Protection Subjects OPUSRD Orders Of Protection User Defined
Impounded Vehicles
PLTOWD Impounded Vehicle Master
Narratives
PSDOCI Document Processing Document Index SCTABE Table Entries Master (Used for reference
only)
PSFDOC Document Processing Free Form
Documents
SCTABM Table Master (Used for reference only)
NCINTD Narcotics Intelligence PSDMST Document Processing Master
PLCUSR Case User Defined OPUSRD Orders Of Protection User Defined
PLFINV Field Investigations PLFSBJ Field Investigation Subjects
Attachment number 3 \nPage 27 of 33
Item # 24
Augusta, GA CONFIDENTIAL Page 28 of 33
1421-11A1F 0203 U2W L4L (CAD.NET) & Add'l Mods
Exhibit F / DATA FILE CONVERSION ASSISTANCE
CORRECTIONS
Bookings/Corrections
BKBOOK Booking Master BKSUIC Bookings Suicide Watch
BKCLAS Booking Classifications PLABCF Global Charges
BKHLOG Booking Release History PSALOG Jailer Activity Log
BKHOUS Booking Housing Assignment PSIACT Inmate Activity
BKNSBJ Booking Notifications PSJTIM Booking / Courts Jail Time Sentence
BKPOSS Prisoner Possessions PSDSBJ Corrections Incident Subject
BKSCHG Bookings / Courts Supplemental Charges PSIACT Inmate Activity
Jail Management
JMACRG Additional Billing Charges JMLEDG Account Funds Ledger Master
JMHLOG Housing Assignment History Log JMLEDH Account Funds Header
JMHOUS Housing Assignment Log JMVSTR Visitors
JMAPPT Medical/Court/Event Appointment JMAVST Approved Visitors
Narratives
BKCTRN Classification Question Transaction PSDOCI Document Processing Document Index
BKQUES Questionnaires PSFDOC Document Processing Free Form
Documents
BKUSRD Booking User Defined PSIACT Inmate Activity
Attachment number 3 \nPage 28 of 33
Item # 24
Augusta, GA CONFIDENTIAL Page 29 of 33
1421-11A1F 0203 U2W L4L (CAD.NET) & Add'l Mods
APPENDIX 1
AGREEMENT AND AUTHORIZATION FOR PROCUREMENT
OF THIRD PARTY PRODUCTS AND SERVICES
The attached configuration (Exhibit 1) describes the Third Party products and services that New World will obtain
for Customer. By execution of the option to upgrade as specified in Exhibit C, Customer authorizes New World
to order the Exhibit 1 products for delivery to:
Mr. Mike Blanchard
City of Augusta
530 Greene Street
Augusta, GA 30911
The payments for Appendix 1 Services are covered under the Cost Summary and Payment Schedule in Exhibit AA.
Customer is responsible for the site preparation and related costs to install the Exhibit 1 Third Party products.
Customer is responsible for any returned product charges, including re-stocking and shipping fees, for all Third
Party products ordered by New World on the Customer’s behalf. Travel Expenses incurred by New World are in
addition to the Exhibit 1 cost and will be billed weekly as incurred.
The Exhibit 1 components and cost may only be changed by mutual agreement of the parties. If a change order in
the configuration requires additional costs, New World shall notify Customer of the additional costs and with
Customer’s approval these costs shall be borne by Customer. Without such approval, the change order will not be
processed.
Customer shall or may be required to execute selected agreements with vendors and New World shall not confirm
the ordering of any Exhibit 1 products without Customer’s authorized signature on said Agreements. Customer
shall receive the benefit of all warranties, services, etc. provided for in the Agreements.
Attachment number 3 \nPage 29 of 33
Item # 24
Augusta, GA CONFIDENTIAL Page 30 of 33
1421-11A1F 0203 U2W L4L (CAD.NET) & Add'l Mods
Exhibit 1
CONFIGURATION
1. THIRD PARTY PRODUCTS AND SERVICES
THIRD PARTY SOFTWARE
a. Embedded Third Party Software $25,000
(includes all Third Party executable components)
b. GIS Software 16,000
CAD
- CAD Workstations using ArcGIS Engine Runtime (20 workstations) 500 ea. 10,000
Geo-File Maintenance Software (ESRI ArcEditor) 6,000
- per workstation
THIRD PARTY HARDWARE
c. Hardware, System Software & Services 9,100
Lantronix UDS-1100 (1 unit) 150 ea. 150
Digital Camera for Mug Shots (1 unit) 1,450 ea. 1,450
Bar Coding Scanner Kit w/Signature Pad (2 units) 3,750 ea. 7,500
TOTAL THIRD PARTY PRODUCTS AND SERVICES Included
ESRI Notes
1) Customer will restrict use of the ESRI Software to executable code (used with the Aegis Licensed
Standard Software).
2) Customer will prohibit (a) transfer of the ESRI Software except for temporary transfer in the event of
computer malfunction; (b) assignment, time-sharing, lend or lease, or rental of the ESRI Software or use for
commercial network services or interactive cable or remote processing services; and (c) title to the ESRI
Software from passing to any other party.
3) Customer will prohibit the reverse engineering, disassembly, or decompilation of the ESRI Software and
prohibit duplication of the ESRI Software except for a single archival copy; reasonable Sublicensee backup
copies are permitted.
4) Customer will disclaim, to the extent permitted by applicable law, ESRI’s liability for any damages, or
loss of any kind, whether special, direct, indirect, incidental, or consequential, arising from the use of the
ESRI Software.
5) At the termination of their Agreement (Sublicense) with New World, Customer will certify in writing to
New World that it has discontinued use and has destroyed or will return to New World all copies of the
ESRI Software and documentation.
6) Customer will comply fully with all relevant export laws and regulations of the United States to assure that
the ESRI Software, or any direct product thereof, is not exported, directly or indirectly, in violation of
United States law.
7) Customer will prohibit the removal or obscuring of any copyright, trademark notice, or restrictive legend.
8) If New World grants a Sublicense to the United States Government, the ESRI Software shall be provided
with “Restricted Rights”.
Attachment number 3 \nPage 30 of 33
Item # 24
Augusta, GA CONFIDENTIAL Page 31 of 33
1421-11A1F 0203 U2W L4L (CAD.NET) & Add'l Mods
Exhibit 1 / CONFIGURATION
9) All Aegis/MSP Customers are required to use ESRI's ArcGIS suite of products to maintain GIS data. All
maintenance, training and on-going support of this product will be contracted with and conducted by ESRI.
Maintenance for ESRI’s ArcGIS suite of products that are used for maintaining Customer’s GIS data will
be contracted by Customer separately with ESRI.
10) The on-going New World SSMA cost is required for any Aegis software changes related to integration with
ESRI software.
11) If a new release of ESRI software is incorporated into the Aegis software, an associated upgrade fee may be
required for the new ESRI software, depending on the potential cost from ESRI; and/or on the scope of
effort required to integrate the new ESRI release with Aegis software.
Attachment number 3 \nPage 31 of 33
Item # 24
Augusta, GA CONFIDENTIAL Page 32 of 33
1421-11A1F 0203 U2W L4L (CAD.NET) & Add'l Mods
APPENDIX 2
ADDITIONAL PROVISIONS
a. Temporary suspension or delay of performance of contract.
To the extent that it does not alter the scope of this agreement, Augusta, GA may unilaterally order a temporary
stopping of the work for a period of no more than thirty (30) days, or delaying of the work to be performed by New
World under this agreement.
b. Defective pricing.
To the extent that the pricing provided by New World is erroneous and defective, the parties may, by agreement,
correct pricing errors to reflect the intent of the parties.
c. Liquidated Damages.
Due to the special nature of this licensing agreement and the other remedies provided in this agreement, the parties
agree that liquidated damages are not applicable.
d. Specified excuses for delay or non-performance.
New World is not responsible for delay in performance caused by acts of nature, strikes, lockouts, accidents, or
other events beyond the control of New World. In any such event, the contract price and schedule shall be equitably
adjusted.
e. Hold harmless.
New World agrees to indemnify and save the Customer harmless from and against any and all judgments, suits,
costs, and expenses subject to the limits set forth in this Agreement resulting from any alleged infringement of any
patent or copyright arising from the licensing of the Licensed Standard Software pursuant to this Agreement,
provided that Customer has notified New World in writing of such allegation within thirty (30) days of the date
upon which the Customer first receives notice thereof. New World’s obligation to indemnify and save Customer
harmless under this paragraph is void if the claim of infringement arises out of or in connection with any
modification made to the Licensed Standard Software or any use of the Licensed Standard Software not specifically
authorized in writing by New World.
f. Prohibition against contingent fees.
New World is prohibited from directly or indirectly advocating in exchange for compensation that is contingent in
any way upon the approval of this contract or the passage, modification, or defeat of any legislative action on the
part of the Augusta, Georgia Commission. New World shall not hire anyone to actively advocate in exchange for
compensation that is contingent in any way upon the passage, modification, or defeat of any contract or any
legislation that is to go before the Augusta, Georgia Commission.
g. Georgia Prompt Pay Act not applicable.
The terms of this agreement supersede any and all provisions of the Georgia Prompt Pay Act.
h. Acknowledgement regarding contractual obligations of Augusta, Georgia.
New World acknowledges that this contract and any changes to it by amendment, modification, change order or
other similar document may have required or may require the legislative authorization of the Board of
Commissioners and approval of the Mayor. Under Georgia law, New World is deemed to possess knowledge
concerning Augusta, Georgia's ability to assume contractual obligations and the consequences of New Worlds'
provision of goods or services to Augusta, Georgia under an unauthorized contract, amendment, modification,
change order or other similar document, including the possibility that New World may be precluded from recovering
payment for such unauthorized goods or services. Accordingly, New World agrees that if it provides goods or
Attachment number 3 \nPage 32 of 33
Item # 24
Augusta, GA CONFIDENTIAL Page 33 of 33
1421-11A1F 0203 U2W L4L (CAD.NET) & Add'l Mods
APPENDIX 2 / ADDITIONAL PROVISIONS
services to Augusta, Georgia under a contract that has not received proper legislative authorization or if New World
provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or services, as
required by Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold payment for any unauthorized
goods or services provided by New World. New World assumes all risk of non-payment for the provision of any
unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other remedies for the
provision of any unauthorized goods or services to Augusta, Georgia, however characterized, including, without
limitation, all remedies at law or equity." This acknowledgement shall be a mandatory provision in all Augusta,
Georgia contracts for goods and services, except revenue producing contracts.
i. Georgia E-Verify Requirements.
All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical performance of
services shall be required to execute an Affidavit verifying its compliance with O.C.G.A. § 13-10-91, stating
affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia has registered with
and is participating in a federal work authorization program. New World agrees to provide their E-Verify number
and to be in compliance with the electronic verification of work authorized programs operated by the United States
Department of Homeland Security or any equivalent federal work authorization program operated by the United
States Department of Homeland Security to verify information of newly hired employees, pursuant to the
Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions
and deadlines established in O.C.G.A. § 13-10-91 and shall continue to use the federal authorization program
throughout the contract term. Additionally, New World agrees that, should it employ or contract with any
subcontractor(s) in connection with the physical performance of services pursuant to its contract with Augusta,
Georgia New World will secure from such subcontractor(s) each subcontractor’s E-Verify number as evidence of
verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-.08
or a substantially similar form. New World agrees to maintain records of such compliance and provide a copy of
each such verification to Augusta, Georgia at the time the subcontractor(s) is retained to perform such physical
services.
j. Right to inspect premises.
Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business, or work site of New
World or any subcontractor of New World or subunit thereof which is pertinent to the performance of any contract
awarded or to be awarded by Augusta, Georgia.
k. Local Small Business Language:
In accordance with Chapter 10B of the AUGUSTA, GA. CODE, New World agrees to collect and maintain all
records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity
Program and to make such records available to Augusta, Georgia. The requirements of the Local Small Business
Opportunity Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE § 1-10-
129(d)(7), the contractor is required to provide local small business utilization reports. New World shall report to
Augusta, Georgia the total dollars paid to each local small business on each contract, and shall provide such
payment affidavits, regarding payment to subcontractors as may be requested by Augusta, Georgia. Such
documents shall be in the format specified by the Director of minority and small business opportunities, and shall be
submitted at such times as required by Augusta, Georgia. Failure to provide such reports within the time period
specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but
not limited to, withholding payment.
Attachment number 3 \nPage 33 of 33
Item # 24
Commission Meeting Agenda
2/4/2014 2:00 PM
City of Blythe Request
Department:
Caption:Consider a request from the City of Blythe requesting the donation
of two (2) used police cars. (Requested by Commissioner Joe
Jackson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 25
Attachment number 1 \nPage 1 of 1
Item # 25
Commission Meeting Agenda
2/4/2014 2:00 PM
James K. Smith Jr.
Department:Clerk of Commission
Caption:Motion to approve a request from Mr. James K. Smith, Jr.
regarding a refund of taxes related to his status as a 100% disabled
veteran.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 26
Item # 26
Commission Meeting Agenda
2/4/2014 2:00 PM
Planning and Development Department Reorganization and Fee Schedule
Department:Planning and Development
Caption:Discuss and approve the Recommended Reorganization Plan and
Related Budget Amendments and Fee Schedule Changes for the
Planning and Development Department.
Background:The Planning and Development Department was created in
November 2011 by merging the staffs of the License and
Inspection Department and the Augusta-Richmond County
Planning Commission. Last year the Carl Vincent Institute at the
University of Georgia was engaged to complete an analysis of the
department. A report summarizing the analysis was published last
month.
Analysis:The Planning and Development Department Director has
developed a set of recommendations based on the UGA report and
in consultation with the administrator, deputy administrator,
Human Resources Director and Finance Director. The
recommended actions include reorganizing the Planning Division,
reclassifying positions and adjusting salary levels across all three
divisions, adjusting staffing levels to achieve the department’s
strategic plan and develop an incentive program for staff to
achieve certification and education levels commensurate with their
job descriptions. The recommendations are explained in more
detail in the attached memo and supporting documentation.
Financial Impact:See attached memorandum from Department Director
Alternatives:None recommended
Recommendation:
Funds are Available
in the Following
Accounts:
Cover Memo
Item # 27
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 27
* Current Item Current Fees Amount Current Revenue New Fees New Fees Projected Revenue
Rezoning Petition (A and R-1 zones)$600.00 21 $12,600.00 $750.00 $15,750.00
all other zones - Less than 10 acres $600.00 $750.00
all other zones - More than 10 acres $1,000.00 3 $3,000.00 $1,250.00 $3,750.00
Special Exception $500.00 22 $11,000.00 $600.00 $13,200.00
Site Plan Review (for properties under 1 acre)$300.00 30 $9,000.00 $375.00 $11,250.00
(for properties over 1 acre & up to 5 acres)$600.00 30 $18,000.00 $750.00 $22,500.00
(for properties over 5 acre & up to 10 acres)$1,000.00 10 $10,000.00 $1,250.00 $12,500.00
(for properties over 10 acres)$1,000.00 10 $10,000.00 $1,250.00 $12,500.00
Telecommunication Towers $1,000.00 1 $1,000.00 $1,250.00 $1,250.00
Plan revisions (each revision including subdivisions)$100.00 $150.00
Administrative Approval $50.00 79 $3,950.00 $75.00 $5,925.00
$0.00 $20.00 $0.00
review / approval - 2 to 4 Lots $20.00 21 $420.00 $50.00 $1,050.00
review / approval - 5 to 10 Lots $50.00 $0.00 $25.00 $0.00
Subdivision - /development Plan $20.00 $0.00 0
Final Plat (where Dev. Plan is approved)$75.00 $300.00 $0.00
Subdivision Variance $200.00 3 $600.00 300 $900.00
Mobile Home Park Review $100.00 $0.00 $100.+25/lot
Individual & Commercial Mobile Home Permits $20.00 57 $1,140.00 25 $1,425.00
with GIS map $25.00 $0.00 $0.00
Tree Variance $100.00 7 $700.00 $250.00 $1,750.00
HPC (COA) Certificate of Appropriateness - Staff Approval $20.00 117 $2,340.00 $25.00 $2,925.00
Commission approval - demolition or major renovations $100.00 10 $1,000.00 $250.00 $2,500.00
Minor renovations $50.00 30 $1,500.00 $100.00 $3,000.00
HPC remodeling & additions for accessory structure New Fee $150.00 $0.00
Board of Zoning Appeals Variance $150.00 107 $16,050.00 $300.00 $32,100.00
Zoning Confirmation Letter $25.00 100 $2,500.00 $25.00 $2,500.00
Special Use Permit (PCH)New Fee $250.00
Home Business License $100.00 381 $38,100.00 $100.00 $38,100.00
Construction Trailer permit w/approved site plan $20.00 20 $400.00 $25.00 $500.00
Construction Trailer permit w/approved site plan / if plan need to be approved $50.00 2 $100.00 $75.00 $150.00
Parking Variance 200 7 $1,400.00 $300.00 $2,100.00
$144,950.00 $187,625.00
15,750.00
15.750.00
3750 15750.00 150
13,200.00 15.750.00 75
11,250.00 3750.00
22,500.00 13200.00 20 per lot
12,500.00 11250.00 50 per lot
12,500.00 22500.00 25 per lot
1,250.00 12500.00
12500.00
5,925.00 1250.00 100 +25 per lot
420 25
5925.00
250
25
900 250
100
1,425.00 900.00 300
1,750.00 1425.00
2,925.00 25
2,500.00 1750.00 75
3,000.00 2925.00 300
2500.00
32,100.00 3000.00 250
2,500.00
32100.00 250
95,250.00 2500.00 1250
500 600
150 95250.00 700
2,100.00 500.00 25
$150.00
244,145.00 2100
250
243725.00 300
150
225
REVISED 04.18.2013
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DRAFT FOR DISCUSSION ONLY
Current Item Current Fees Amount
Current
Revenue
Proposed ew
Fees
ew Fees Projected
Revenue
Rezoning Petition (A and R-1 zones)$600.00 21 $12,600.00 $800.00 $16,800.00
all other zones - Less than 10 acres $600.00 $1,000.00
all other zones - More than 10 acres $1,000.00 3 $3,000.00 $1,250.00 $3,750.00
Special Exception
Special Exception (churches, PCH,Fam Daycare, institutional uses)$500.00 14 $11,000.00 $750.00 $10,500.00
All other Special Exceptions $500.00 8 $800.00 $6,400.00
Site Plan Review (for properties under 1 acre)$300.00 30 $9,000.00 $350.00 $10,500.00
(for properties over 1 acre & up to 5 acres)$600.00 30 $18,000.00 $800.00 $24,000.00
(for properties over 5 acre & up to 10 acres)$1,000.00 10 $10,000.00 $1,200.00 $12,000.00
(for properties over 10 acres)$1,000.00 10 $10,000.00 $1,500.00 $15,000.00
Telecommunication Towers $1,000.00 1 $1,000.00 $1,500.00 $1,500.00
Plan revisions (each revision including subdivisions)$100.00 $150.00
Administrative Approval $50.00 79 $3,950.00 $100.00 $7,900.00
Subdivision lot review/approval - 1(Mortgage Plat)$0.00 $20.00 $0.00
review / approval - 2 to 4 Lots $20.00 21 $420.00 $50.00 $1,050.00
review / approval - 5 to 10 Lots $50.00 $0.00 $25.00 $0.00
Subdivision - /development Plan $20.00 134 $2,680.00 $25.00 $3,350.00
Final Plat (where Dev. Plan is approved)$75.00 215 $16,125.00 $100.00 $21,500.00
Subdivision Variance $200.00 3 $600.00 $500.00 $1,500.00
Mobile Home Park Review $100.00 $0.00 $100.+25/lot
Individual & Commercial Mobile Home Permits $20.00 57 $1,140.00 $75.00 $4,275.00
with GIS map $25.00 $0.00 $0.00
Tree Variance $100.00 7 $700.00 $300.00 $2,100.00
HPC (COA) Certificate of Appropriateness - Staff Approval $20.00 117 $2,340.00 $25.00 $2,925.00
Commission approval - demolition or major renovations $100.00 10 $1,000.00 $200.00 $2,000.00
Minor renovations $50.00 30 $1,500.00 $100.00 $3,000.00
HPC remodeling & additions for accessory structure New Fee $150.00 $0.00
Board of Zoning Appeals Variance $150.00 70 $10,500.00 $300.00 $21,000.00
BZA Multiple Variances 37 $700.00 $25,900.00
Zoning Confirmation Letter $25.00 100 $2,500.00 $50.00 $5,000.00
Special Use Permit (PCH)New Fee $200.00
Home Business License $100.00 381 $38,100.00 $100.00 $38,100.00
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DRAFT FOR DISCUSSION ONLY
Construction Trailer permit w/approved site plan $20.00 20 $400.00 $50.00 $1,000.00
Construction Trailer permit if plan need to be approved $50.00 2 $100.00 $100.00 $200.00
Parking Variance 200 7 $1,400.00 $300.00 $2,100.00
Zoning Resolution New Fee $700.00
Readvertisement New Fee $150.00
$158,205.00 $243,350.00
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Attachment number 2 \nPage 1 of 4
Item # 27
Attachment number 2 \nPage 2 of 4
Item # 27
Attachment number 2 \nPage 3 of 4
Item # 27
Attachment number 2 \nPage 4 of 4
Item # 27
Commission Meeting Agenda
2/4/2014 2:00 PM
On-Call Construction Management, Construction Inspection And Field Engineering Services RFP Item
#13-184
Department:Abie Ladson, Director
Caption:Approve award of the On-Call Construction Management,
Construction Inspection and Field Engineering (CM_CI_FE)
Services Consulting Agreement CPB# 328-041110-211828005 to
EMC Engineering, Moreland Altobelli, AMEC Environmental &
Infrastructure, and the Michael Baker, Jr., Inc., subject to receipt
of signed contracts and proper insurance documents. Also approve
$200,000 to fund the proposed On-Call CM_CI_FE Services.
Funding is available in SPLOST PH VI On Call Emergency
Construction Services for the AED.
Background:AED requested professional services that include construction
management, construction inspection, and field engineering
services. Several of SPLOST and TIA projects are scheduled to
being let for construction during the fourth quarter of 2013 and the
first quarter of 2014.The number will continue to increase
throughout 2014 and 2015. The following projects are currently
under construction or will be under construction in the Year 2014.
1. Marvin Griffin Road Widening and Drainage Improvements
7. Dirt Roads Paving 2. East Augusta Drainage Phase II - Aiken
Channel Improvement 8. Old Savannah Road / Twiggs Street
Improvements 3. Belair Road Drainage and Intersections
Improvements 9. Various roads resurfacing – LMIG funded 4.
Mark Church Road Widening and Improvements 10. Various
roads resurfacing – TIA funded 5. Various Bridges Repair and
Restorations 11. Various drainage way improvements 6. Druid
Park Improvements The on-going construction projects and
increase in maintenance and emergency repairs to aging
infrastructures and sidewalks within the county have placed a
significant strain on the Construction Section. The assistance of
outside construction services will only be temporary and will help
insure a quality finish product. It is a practical approach to sustain
a much needed construction quality assurance & quality control
(QA/QC) during the critical repairs of aging infrastructure and
major road & drainage projects. Construction QA/QC is essential
to construction of good roads and stormwater infrastructure.
Cover Memo
Item # 28
Analysis:The proposals were evaluated on October 3, 2013 with EMC
Engineering, Moreland Altobelli, AMEC Environmental &
Infrastructure, and The Michael Baker, JR., Inc. being the selected
firms.
Financial Impact:Funding is available in the amount of $200,000.00 in SPLOST Ph
VI On Call Emergency Construction Services 328-041110-
211828005 account upon Commission approval.
Alternatives:1. Approve award of the On-Call Construction Management,
Construction Inspection and Field Engineering (CM_CI_FE)
Services Consulting Agreement CPB# 328-041110-211828005 to
EMC Engineering, Moreland Altobelli, AMEC Environmental &
Infrastructure, and the Michael Baker, Jr., Inc., subject to receipt
of signed contracts and proper insurance documents. Also approve
$200,000 to fund the proposed On-Call CM_CI_FE Services.
Funding is available in SPLOST PH VI On Call Emergency
Construction Services for the AED. 2. Do not approve agreement
award and find alternative way to provide required Construction
Management, Inspection, and Field Engineering Services.
Recommendation:Approve caption #1.
Funds are Available
in the Following
Accounts:
328-041110-211828005
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 28
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorize to CPB#328-041110-211828005. This request is to approve
$200,000 to fund the proposed On-Call Construction Management, Construction
AMEC Environmental & Infrastructure, and The Michael Baker, Jr. Inc.
Funding is available in SPLOST PH VI On-Call Emergency Construction Services.
Section 2: The following revenues are anticipated to available to the Consolidated
Government to complete the project.
200,000$
200,000$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Deke Copenhaver, Mayor
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CAPITAL PROJECT BUDGET
CPB#328-041110-211828005
On-Call Construction Management, Construction Inspection, and
Field Engineering Services (Bid 13-184)
the Consultant Services Agreement to EMC Engineering, Moreland Altobelli,
On Call Emergency Construction Services PH VI
Inspection, Field Engineering Services Consulting Agreement. Also award
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1.13.2012
Attachment number 1 \nPage 1 of 2
Item # 28
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#328-041110-211828005
On-Call Construction Management, Construction Inspection, and
Field Engineering Services (Bid 13-184)
CPB AMOUNT ADDITION CPB AMOUNT
SOURCE OF FUNDS CPB REQUEST
On-Call Emergency Construction
Services $200,000 $0 $200,000
328-041110-6011110-211828005
TOTAL SOURCES: $200,000 $0 $200,000
USE OF FUNDS
ROADS
328-041110-5414110-211828005 $200,000 $0 $200,000
TOTAL USES: $200,000 $0 $200,000
1.13.2012
Attachment number 1 \nPage 2 of 2
Item # 28
Request for Proposal
Request for Proposals will be received at this office until Friday, August 30, 2013 @ 11:00 a.m. for furnishing:
RFP Item #13-184 On-Call Construction Management, Construction Inspection & Field
Engineering Services for Engineering Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, August
16, 2013 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the proponent at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 25, August 1, 8, 15, 2013
Metro Courier July 31, 2013
Revised: 3/5/2013
Attachment number 2 \nPage 1 of 1
Item # 28
VENDORS Attachment B E-Verify # Addendum 1 SAVE Form Original 7 Copies
Fee
Proposal
Cranston Engineering
452 Ellis Street
Augusta, GA 30903
Dickinson Architects
771 Broad Street, Suite 200
Augusta, GA 30901
Johnson Laschober &
Associates
1296 Broad Street
Augusta, GA 30901
W R Toole Enginners
1005 Broad ST., Ste 200
Augusta GA 30901
Moore & Associates
1009 East Avenue
North Augusta, SC 29841
Yes 230493 Yes Yes Yes Yes Yes
EMC Enginnering
4106 Colbin Blvd., Ste 105
Evans GA 30809
Yes 324745 Yes Yes Yes Yes Yes
Moreland Altobelli & Assoc
2211 Beaver Ruin, Ste 190
Norcross, GA 30071
Yes 53328 Yes Yes Yes Yes Yes
Shaw Environmental & Infr
2215 Tobacco Road
Augusta, GA 30906
Yes 36014 Yes Yes Yes Yes Yes
AMEC Environment & Infras
1075 Big Shanty NW St 100
Kennesaw, GA 30144
Yes 44372 Yes Yes Yes Yes Yes
Michael Baker Jr., Inc
700 Huger Street
Columbia, SC 29201
Yes 406250 Yes Yes Yes Yes Yes
Civil Engineering Consultant
2000 Park St., Suite 201
Columbia, SC 29201
Yes 550728 Yes Yes Yes Yes Yes
ZEL Engineers
435 Telfair Street
Augusta, GA 30901
Yes 257101 Yes Yes Yes Yes Yes
RFP Opening
RFP Item #13-184
On-Call Construction Management, Construction Inspection & Field Engineering Services
for Augusta, Georgia - Engineering Department
RFP Due: Friday, August 30, 2013 @ 11:00 a.m.
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 28
Evaluation Criteria PTS
AMEC Environment &
Infras
1075 Big Shanty NW St
100
Kennesaw, GA 30144
Civil Engineering
Consultant
2000 Park St., Suite 201
Columbia, SC 29201
EMC Enginnering
4106 Colbin Blvd., Ste 105
Evans GA 30809
Moore & Associates
1009 East Avenue
North Augusta, SC 29841
Moreland Altobelli &
Assoc
2211 Beaver Ruin, Ste 190
Norcross, GA 30071
Michael Baker Jr., Inc
700 Huger Street
Columbia, SC 29201
Shaw Environmental &
Infr
2215 Tobacco Road
Augusta, GA 30906
ZEL Engineers
435 Telfair Street
Augusta, GA 309011
1) Qualifications of Company 25 19.0 19.0 19.0 11.7 21.7 22.0 19.0 11.7
2) Qualifications of key Professionals that will actually manage,
inspect and perform field engineering tasks 30 24.0 20.7 24.3 15.0 26.7 26.7 20.0 16.7
3) Assigned staff similar task field experience in past eight (8)
years 25 17.7 16.7 17.3 9.3 23.0 20.0 16.7 10.0
4) References (include specific individuals with addresses and
telephone numbers 10 8.3 8.0 7.7 8.0 9.7 9.3 8.0 8.0
5) Proximity to Area
• Within Richmond County
- 5 pts
• Within CSRA - 4 pts
• Within Georgia - 3 pts
• Within SE United States (includes AL, TN, NC, SC, FL) 2 pts
• All Others - 1 pt
5 3.0 2.0 4.0 4.0 3.0 2.0 5.0 5.0
6) Proposed Fee(s)
• Include hourly cost per job classification such as Project Manager,
Appraiser, Negotiator, Acquisition Agent, Relocation Agent,
Administrative Assistant.
5 3.0 0.0 2.0 0.0 5.0 0.0 4.0 1.0
Total 100 75.0 66.3 74.3 48.0 89.0 80.0 72.7 52.3
Cumulative Evaluation Sheet
RFP Item #13-184
On-Call Construction Management, Construction Inspection & Field Engineering Services
for Augusta, Georgia - Engineering Department
Attachment number 4 \nPage 1 of 1
Item # 28
Attachment number 5 \nPage 1 of 1
Item # 28
Attachment number 6 \nPage 1 of 3
Item # 28
Attachment number 6 \nPage 2 of 3
Item # 28
Attachment number 6 \nPage 3 of 3
Item # 28
Attachment number 7 \nPage 1 of 5
Item # 28
Attachment number 7 \nPage 2 of 5
Item # 28
Attachment number 7 \nPage 3 of 5
Item # 28
Attachment number 7 \nPage 4 of 5
Item # 28
Attachment number 7 \nPage 5 of 5
Item # 28
Commission Meeting Agenda
2/4/2014 2:00 PM
On-Call Property Appraisal & Acquisition Professional Services RFP Item #13-185 Contract Award
Department:Abie Ladson, Director
Caption:Approve award of the On-Call Property Appraisal & Acquisition
Professional Services Agreement, CPB #328-041110-211828004
to Moreland Altobelli & Associates, Inc., and QK4, subject to
receipt of signed contracts and proper insurance documents. Also
approve $50,000 to fund the proposed On-Call Property Appraisal
& Acquisition Services. Funding is available in SPLOST PH VI
On Call Property Appraisal Services as requested by AED.
Background:AED requested professional services that include property
appraisal & acquisition services. Several of the SPLOST and TIA
projects are under designed and ready for needed right-of-way &
easements acquisition. This number will continue to increase
throughout 2014 and later years. The following projects are
currently under design or will be under design in Year 2014 : 1.
Mark Church Road Widening and Improvements 2. East Augusta
Drainage Phase III through Phase VIII 3. Druid Park
Improvements 4. Various Bridges Reconstruction, Repair and
Restorations 5. Druid Park Improvements 6 . Calhoun
Expressway Repair & Restoration 7. 7th Street Bridge
Replacement over Augusta 8. North Leg Improvements (Sibley
Rd to Wrightsboro Rd) 9. Berckmans Road Realignment and
Widening 10. Dirt Road Paving 11. Various drainage way
improvements The on-going SPLOST and TIA funded roadway
improvements and drainage improvement projects and increase in
maintenance and emergency repairs to aging infrastructures and
sidewalks within the county have placed a significant strain on the
AED Land Acquisition Section. The assistance of outside
professional services will only be temporary and will help insure
meeting project construction Let schedules .
Analysis:The Proposals were evaluated on October 3, 2013 with Moreland
Altobelli & Associates, THC, Inc., and QK4 being the selected
firms.
Financial Impact:Funding is available in the amount of $50,000.00 in SPLOST Ph
VI On Call Emergency Appraisal Services 328-041110-
Cover Memo
Item # 29
211828004 account upon Commission approval.
Alternatives:1) Approve award of the On-Call Property Appraisal &
Acquisition Professional Services Agreement, CPB #328-041110-
211828004 to Moreland Altobelli & Associates, Inc., and QK4,
subject to receipt of signed contracts and proper insurance
documents. Also approve $50,000 to fund the proposed On-Call
Property Appraisal & Acquisition Services. Funding is available
in SPLOST PH VI On Call Property Appraisal Services as
requested by AED. 2) Do not approve agreement award and find
alternative way to provide needed Property Appraisal &
Acquisition Professional Services.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
328-041110-211828004
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 29
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized to CPB#328-041110-211828004. This project is to
Appraisal Services.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
SPLOST Phase VI 50,000$
50,000$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#328-041110-211828004
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
On-Call Property Appraisal & Acquisition Professional Services
award On-Call Property Appraisal & Acquisition Professional Services
Agreement to Moreland Altobelli & Associates, THC, In., and QK4 subject
to receipt of signed contracts and proper insurance documents. Also
approve $50,000 to fund the proposed On-Call Property Appraisal &
Acquisition Services. Funding available in SPLOST PH VI On-Call Property
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1 of 6 1.24.2011
Attachment number 1 \nPage 1 of 6
Item # 29
Augusta-Richmond County, Georgia CPB#328-041110-211828004
CAPITAL PROJECT BUDGET
On-Call Property Appraisal & Acquisition Professional Services
2 of 6 1.24.2011
Attachment number 1 \nPage 2 of 6
Item # 29
Augusta-Richmond County, Georgia CPB#328-041110-211828004
CAPITAL PROJECT BUDGET
On-Call Property Appraisal & Acquisition Professional Services
CPB AMOUNT NEW
SOURCE OF FUNDS CPB CPB
SPLOST PHASE VI $50,000 $50,000
328-041110-6011110-211828004
TOTAL SOURCES:$50,000 $50,000
USE OF FUNDS
ENGINEERING
328-041110-5212115-211828004 $50,000 $50,000
TOTAL USES:$50,000 $50,000
3 of 6 1.24.2011
Attachment number 1 \nPage 3 of 6
Item # 29
4 of 6 1.24.2011
Attachment number 1 \nPage 4 of 6
Item # 29
5 of 6 1.24.2011
Attachment number 1 \nPage 5 of 6
Item # 29
6 of 6 1.24.2011
Attachment number 1 \nPage 6 of 6
Item # 29
Request for Proposal
Request for Proposals will be received at this office until Friday, August 30, 2013 @ 11:00 a.m. for furnishing:
RFP Item #13-185 On-Call Property Appraisal & Acquisition Professional Services for
Engineering Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, August
16, 2013 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the proponent at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 25, August 1, 8, 15, 2013
Metro Courier July 31, 2013
Revised: 3/5/2013
Attachment number 2 \nPage 1 of 1
Item # 29
VENDORS Attachment B E-Verify #SAVE Form Original 7 Copies Fee Proposal
Moreland Altobelli & Assoc
2211 Beaver Ruin, Ste 190
Norcross, GA 30071
Yes 53328 Yes Yes Yes Yes
Pat Jefferson Realty
1126 – 11th Street
Augusta, GA 30901
Jack Minor Realty Co., Inc
429 Telfair Street
Augusta, GA 30901
Yes 453621 Yes Yes Yes Yes
THC, Inc
1755 N Brown Rd, Ste 125
Lawrenceville, GA 30043
Yes 227068 Yes Yes Yes Yes
Van Appraisal
2041 Central Avenue
Augusta, GA 30901
Hardy Appraisal Service
512 Pineview Court
Martinez, GA 30907
May Appraisal
217 Davis Road
Augusta, GA 30901
QK4
3169 Holcomb Bridge Road
Norcross, GA 30071
Yes MSCH5710/
126721 Yes Yes Yes Yes
RFP Opening
RFP Item #13-185
On-Call Property Appraisal & Acquisition Professional Services
for Augusta, Georgia - Engineering Department
RFP Due: Friday, August 30, 2013 @ 11:00 a.m.
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 29
Evaluation Criteria PTS
Moreland Altobelli & Assoc
2211 Beaver Ruin, Ste 190
Norcross, GA 30071
Jack Minor Realty Co., Inc
429 Telfair Street
Augusta, GA 30901
THC, Inc
1755 N Brown Rd, Ste 125
Lawrenceville, GA 30043
QK4
3169 Holcomb Bridge
Road
Norcross, GA 30071
1) Qualifications of Company 25 23.0 0.0 20.7 18.7
2) Qualifications of key
Professionals that will actually
manage, appraise and acquire right-of-
way, easements or perform relocation
task
30 30 25 21.7
3) Assigned staff similar task field
experience in past eight (8) years 25 25 20 18.3
4) References (include specific
individuals with addresses and
telephone numbers
10 10 10 9.3
5) Proximity to Area
• Within Richmond County
5 pts
• Within CSRA - 4 pts
• Within Georgia - 3 pts
• Within SE United States (includes AL,
TN, NC, SC, FL) 2 points
• All Others - 1 pt.
5 3 5 3 3.0
6) Proposed Fee(s)
• Include hourly cost per job
classification such as Project Manager,
Appraiser, Negotiator, Acquisition
Agent, Relocation Agent,
Administrative Assistant.
• Include direct expense cost (such as
vehicle, phones, per diem, lodging,
etc.) in hourly cost; there will not be a
separate pay items for these and other
incidental items.
• Assigned work will be performed per
issued Task Order. Each Task order
will be contracted based on specific
scope of services for a respective
project.
• Registration/Certification required for
onsite staff – GA Licensed Real Estate
Agent and GA Certified Appraiser.
• Lowest 5 points
• Second 4 points
• Third 3 points
• Fourth 2 points
Highest 1 point
5 5 4 3.0
Total 100 96 5 82.7 74
Cumulative Evaluation Sheet
RFP Item #13-185
On-Call Property Appraisal & Acquisition Professional Services
for Augusta, Georgia - Engineering Department
Attachment number 4 \nPage 1 of 1
Item # 29
Attachment number 5 \nPage 1 of 1
Item # 29
Attachment number 6 \nPage 1 of 3
Item # 29
Attachment number 6 \nPage 2 of 3
Item # 29
Attachment number 6 \nPage 3 of 3
Item # 29
Attachment number 7 \nPage 1 of 2
Item # 29
Attachment number 7 \nPage 2 of 2
Item # 29
Commission Meeting Agenda
2/4/2014 2:00 PM
Update on RFP Process for Augusta Municipal Golf Course
Department:Clerk of Commission
Caption:Update from staff on the RFP process for "The Patch" golf
course. (Requested by Commissioner Mary Davis)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 30
Attachment number 1 \nPage 1 of 1
Item # 30
Commission Meeting Agenda
2/4/2014 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held January 21, 2014 and Special Called Meeting
held January 27, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 31
Commission Meeting Agenda
2/4/2014 2:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 32